09-12-1938 Minutes
vm.GL,I,~: .i~t a Gpecial neeting of the BOard of
Supervisors of Chesterfield County,
held 3epteuber 12,1938, at Chester-
field Courthouse, Virginia, hnd ili the
163rd yeur of the COI'llilonwealth.
"
Present: Gaius.;. Diggs,
Hilary L. l"ergusson,
Harold '1'. Goyne,
Horace ./1.. Holt,
John B. ,iatkins,
..,bsent': Horace L. ChHlidey
On motion, of Ii. .il.. holt, John B. ,:etl:ins,Jr., \'/aS elected to serve as
pro teLlpore in the absence b t this aeeting of Horace L. Clw lkley.
\"
',Iherefw, n certe in offer for the irmrovemen t of Cm i.p Bnl:er is be inc' :Me de
through this BOArd to the Countv fraIl Lrs. Th~nf:s J....Jeffress Imcl her son, Robert ;:.
Jeffress in ner,ory of i'hOr1n8 J!'." Jeffress, Esquire, n forner !'lember of this board,
through the medhm of n letter dated the eivhth instnnt, niUied hy IIr. Hobert I:.
Jel'frer3s Hnd Httnched hereto as f1 plJrt of these resolutions Hnll rellClinc es follOl.'s:
~~
"I:y nothf"r, Lrs. Thomas ]e. Jeffress, ciJ1cl I ue~3ire as u nenoriEl
to ny futher, rrhorwfl P. Jeffress, 1:8([., to nc:ke 3 contribution to the
{"eneral welfhre of the citizens of Chesterfielci County, (m~ l~l1Cr.lillL' the
{;reet interest he hrll1 in the \lorl~ of Clnp Balcer, nake the f011m:1ng offer
throuch you to tho County in the hope thrct you \Ii 11 accept ShI:1e (1W.l thut
it vlill ',fork continually increnGine stlrvice to thE' }J8op1e of Ghester-
fielci County.
I unclerstrmd. that soveral yeurs ueo ;\'our Do[,rd tool:: over tho oper-
ation 01' this Canl) elm. \':ithin the lUflt fm! 'leeks h(,s (lctually take~ title
to the ll:n(,. end iIlprOVel'lonts am. nSBlllaecl responsibility of its o\'mership
hnd opel'ations so that \:hile it if; our purpose to wil~e the cii't boloH set
out to the locul Covernrwnt of Chesterfielu Co\'nty, \10 wish to have its
bonori ts lini ted to the hef'lth end '.:ell-beinr; OJ.' the need;\' people, in
the ','fort of the caIlp.
I have vi,Ji ted tho CUIlp CllCl hI d the \:0l'ldni:8 expl,.ineu to no by
l:is8 Lilla "';pivey, County IJurDc, (:nQ huve hm the pln[isuru of tulkinc \:ith
1:e8sr8. l:r:rcus n. CoCbill, Cor:.liom:ea1th ..ttorno;\" hnd Gnius ',I. Dices, of
your Bosru, anu ubtained the bone1'i t of their jUUP:1ellt liS to the nOEt
effective \my in '.rhich He ",:ant to liO cnn be applied.
l?rorl th!,,,e conferenceB it UjJpOf:TS tho. t '.:i th the coopurution 0:1' the
".1'.;.., [,nei your sponsorship in tlw anount of ,';5,8t3B.33 the CUll}:' CUi
obtain the benAi'i t 01' the folloninC inprovenents (iHd v.ccessol'ies:
Estimated cost.
1. Concrete block clinic buildinc
incllltlinl' heut
~. ,;ater SUI-;])l~! frOl.l tIlt; Courthouse
by 2" pipe line,4,'753 feet,
:5. Concrete block Caretakers house
4. Addition to the present dornitories_
inc ludinr, basins, toilets, noce ssnr:,'
line s, [,nd new sortic tank
5. Equipment for c+inic
6. P1nyeround. equipmont
'7. ;,tove
"m ,000.00
;~, :~t)o. 00
~~ , 000.00
pipe
1,400.00
1,083.50
498.18
'715.00
Total
~? 16,946.68
l:y Lother und I on the f'ollO\iinl' conclitions offer tu you .,,;5,888.33, Lnd
\;ill pcy ~?J ,ooe.oo u]'lon YOUI' f'ornul acceptance 01' the above pro[ru:.:. t.tl1(l the
l'enainin[~ ,~2,888.33 ufter such f'orlwl ccceptance uriC bet\!een DecCI'lber 15th,
1938 unu J[lllU&ry 15th, 1939.
In line '.Iith ny talk '.!ith tlw t\;O above {'ontlenen it is our JJUl'pOf3e
to concli tion this Lift uIJon tho Count:,' nccolJtine tho rosponsibili ty for
ct:rryinc out the r:bove procrmi \lith the ciefini te un(lorstrmuinc there \lill
be no further call or oblirution on us even thouch the (,ctual cost ney
e::ceed the present estiHCltes, unci we unc.orstuneJ. you \:ill, fur your in-
terest, reouire definite ',;.1'...(.. uIJl)rOvcl before you rlve us i'ornel accep-
tance. I rOt:lize thut there nay be variations in tho (;I10unt:3 spent, but
',Ie do Hunt D fornal acceptence fro!:). you thD,t the procrm:l can, [,net Hill be
SUbstantially carried out by the County.
Your fon~lUl ecceptnnce of this procrc.n '.lill be unuerstooci to neun
that nn adequate water SUPIJ1:,T \lill hLve been provided nt the Court lIouse
sufficient ufter rc"quirerlents there to talce cltre of the needs of' Canp
Betel'. Fror: a pl'f.:ctica1 standpoint this is n necessity and a conui tion
to your rormul liccpethnce.
Yours very truly,
(Sicnec1) Hobert I:. Jeffress."
'.'herens, to qualify (,ne. [;ccept said offer '.lOull. (;dd so creatly to tho services
of Cr.:.r:p Bd::er to this County f,8 to complete the CrulP' s ef'uipnent to the IJoint of
nnl:inc it prncticully u nO(lel such institutionj
Be it therefore resolved, onrllotion of G.\J.Diggs, that:
This Board immediately make application to the \lorks Progress .wiministration
for those items referred to in 1~. Jeffress' letter that are eligible under
the I~rks Progress A~inistration rules;
And be it further resolved, that this Board shall immediately, upon approval
by the Works Progress Administration of the applications referred to in the above,
take such steps as are necessary to comply \uth the requirements of L~. Jeffress'
letter as to the water supply on the grounds of this Court House; I
I
And be it further resolved, that it is ~nderstood by this Board that this voluntary I
offer from Mrs. Jeffress and her son is conditioned, among other things, on approval I
by Works Progress Administration of lteLls 1,2,3 and 4 in IJr. Jeffress' letter and .
that failure by this Board to obtain such approval releases lirs. Jeffress and her sOf
from their offer and that in any event, due to the voluntary nature of their offer
that the $5888.33 already agreed upon by 1~s. Jeffress and her son, shall constitutel
the sole contribution on their part for these purposes and that no further financialj
ai~ shall be asked of them in connection with this matter; !
And be it further resolved, that certified copy of these resolutione be promptly I
furnished I~. Jeffress as evidence of Chesterfield County's gratefulness to l&rs. I
Jeffress and himself in making it possible to bring into realltrthe ambitions of th~
County in connection with Camp Baker; 1
And be it further resolved, that as soon as this Board, acting for the County shall I
have finally qualified under the ter.ms of 1&r. Jeffress' letter, proper resolutions
shall be passed by this Board and certified copies thereof furnished 1~. Jeffress asl
evidence of such qualification. i
i
On motion of G.~I.l.Jiggs, the Executive Secretary is directed to promptly r'
prepare the necessary application or applications to the IIorks Progress Administrati n
for projects for a concrete block clinic building including heat, concrete block I
caretaker's house, a two inch water pipe line froo the Courthouse to Carlp Baker and
such additions to the buildings, basins, toilets, necessary pipe lines and new septif
tank for the dormitories, all for Camp Baker as before here tentatively discussed I
and that the Chairman of this Board and the Treasurer of the County be, and they ,
hereby are directed to sign application or applications as promptly as conpleted,wit
the approval of the Builtiings and Grounds Committee;
And be it further resolved, that lUss Lilla Spivey, County Nurse, be and
she hereby is, made a member of the Buildings and Grounds Cormnittee until further
action of the Board.
On notion, of G.\i.Diggs, the Executive Secretary is directed to immediatelf
secure bids of contractors for the drilling of a new well on the public grounds at
the Courthouse and present said bids at the next meeting of this Board. I
It appearing to this Board that the County Police should have telephones
on lines not to exceed four pa~ties, it was notioned by H.A.Holt, that Chas.W.Smith,
Chief of Police, be authorized to have the telephone of Geo.M.Johnson, connected
with a four-party telephone line,
And be it further resolved, that matters of this nature in the future be
referred to the Executive Secretary for handling.
It appearing to this Board that additional funds are necessary to the
operation of the operation of the Bellmeade Sanitary District pending the sale of
bonds for said District; Be it hereby resolved. on motion by C.W. Diggs, that the
County Treasurer be and he hereby is, authorized and directed to transfer the sum of
Eleven Hundred ($1100.00) Dollars from the County Fund to the Bellmeade Sanitary
District Fund, and,
Be it further resolved, that said sum of Eleven Hundred ($llOO.OO)Dollars
be returned to the Oounty Fund from the Bellmeade Sanitary District Fund when the
bonds of said Bellmeade Sanitary District are sold.
\ c:;.opy; Tre5.
I
It having been reported to this Board by the Executive Secretary that the 'I
regulations of the I/orks Progress Administration require that the proposed work in
the Bellmeade Sanitary District be broken into two projects, and the Executive .
Secretary having been presented to this Board the apPlications.. to the \lorks progressl
Administration for it's participation in said proposed work, the sponsor's contri-
bution contained in said applications aggregating the sun of ~2976.00. I
It is hereby resolved, on motion of G.I/.Diggs, that the Chairman of this
Board and County Treasurer, be and they hereby are, directed to sign the application
to the iiorks Progress Aarlinistration for it's participation in the proposed work in
the Bellmeade Sanitary ~istrict.
It having been stuted to this Board by D.H.lluddle, Resident Engineer for ' :)'
the Virginia Department of Highways in Chesterfield County that the request of this :2. cot'~ell ~l.\.PPli
Board by a resolution at a previous meeting of said Board to rent certain eouipment ' .
of the said Department of Highways to improve Lynwood Avenue in Chesterfield Gardensl'
would have to be declined unless said Lynwood Avenue is made a Gounty road, and it
appearing to this Board that the aforesaid Lynwood Avenue is of a less width than
required of County roads; be it therefore resolved, on motion of G.\i.Diggs, the l
Board doth hereby decline to make Lynwood Avenue in Chesterfield Gardens a County rOrd.
On motion, of G.;.i.Di€~gs, that Auline Darrett, County Stenographer, is herf
by granted two-weeks vacation and be it furthercresolved, that the Executive Secret ry
is authorized to employ such additional office help as is necessary during the
absence of the County Stenographer.
On motion of G.~i.Diggs, the Executive Secretary is authorized and directe
to have two signs uade and placed for the public park in \/estover Hills, the cost
of having said signs made not to exceed $24.00.
~ I:;
'..1lercns. this Bo;:rc ciesiren to hr:vc the Bellnef,ue und Lttrick Sm,i te.ry
Dh,tricts 1md any f'urther districts in this Connt:,' operated under sinilur :3ystems,
\'Ihich \Iill conforH to such recorIIHmdntion~\ es nay be nncie by the ;:,tcte il.uuitor of
J;'ublic ,:.CCClullts, therefore, bo it resolvecl, on notion, of G....Liccs. t1wt the prep-
arr.tion of \'Inter bills in the Lttrick 3nnitnry Listrict \Jill continue in the lwnds
of l:i,\s Crace lone" Collector, until Jenuliry 1, 1939. ulCl that she be, e,nd hereby is,
c.irecteu to for\'ard sUid bills to the CO\lnt~! 'i'rensurer for :ni~, verii'ichtion bf)fore
uistribution !~nc, collection.
. '.:.'his clL.Y, Cb1l8 J. ',in. .,unce, Co: nty '~'ronsurer, rOliortin{; to this 130l:ru tilL> t
[certain SillW of uoney in checl:s Ul~d cnBh has b~el1. recei V~d b~ hin f.'on Je'reG.. . ',J.
:..bbott, collector of' "inter rents ~n bellneade iJ0Iutnry ~,~,,;tl'~ct, LnG. 'tfwt S!.H; Sl;I.lS
!represfmted \;TatcI' rents colloctcd, therefore be it re:::;olved, on notion or C....Liccs.
ith~:t the Count~' '..:'reu;ourer, be und he htHeb:,' iG, clirected to uOJlo"i t ,,11 Lorlien re-
!ceivod fron :L'ren. ... ~.bbott, collectol' 0:' \:[,',01' rent" ill. tho Dellr.eude :';Pllitary Dis-
trict to the creu.i t of the Bellneaue ~julli tary 1istrict Oporatinr: iunu;
.nl1(i be it further resolved, that the County 'i'row>UJ'or 1lC unu, he lte}'eb~r is,
Idire~el1 1.,0 uccept ull future Honies 1'ecoi'led frOB tho collection of '.Iuter rents in
the fluid 13ellueLde 0ullitm7 l-Lltrict l~nd that saill [lUU of' liOIlf'lj' be clej'osited to the
cre(,i t of the BGllr:;.o[,cie ;Juni tur~r Listrict Operatine i'unLl.
On motion, of G....lJi{:cs, n sun not to exceed 'I'\:o Ilunllrec~ (,,200.00) Lo11"r8
is hereby appropri [lted for tho }1Hinting by..orlcs 11'o['1'os:3 ..dninistretion leboI', of
the insiue v;alL3 of the builcings on the }mblic crounus nt tho Courthouse, tnd be it
further resolvec that the GHiu sun of .jji200.LC be added to the sponsor's contribution
of the .,or}:s IroereGs J.duinistration li'nir GrouncG Project under \:hich project the
walls of' the Courthouse buildings ",ill bo pointed.
. It hLvine been rep~l'esented to this Bovrd by the }~xecutivo :3ecl'etnry tlwt
Lrs. :':;.C.1~lexauder hus renuested thct this Donrd give furthor conGideration to her
'cl~:in .cor injuries rcceiv8u on the night of r.UCust 25th, by the flutonobile in \Thich
:s11e "t~S riclinc hr:vinC been c.riven into L loosely bncj.:fillcd e:wRvation nude oy erl-
'ployses of this County in tho Bellneade Sanitary District nuu th: t she is nov \~llinff
to uccept ""21.00 as full settleI'lent, this bnount being the actual cost to 1181' [3 the
resul t of the ucciuent end upon advice of the Connomieal th 's "\ttorney that to I)!:1Y 8uQh
'a clairrt would be contrary to law, therefore, be it resolved on nO'Jion of G.',I.Lirrs,
Ithat the clein in the anount of ;,,;:~l.UO 01' 1:1'8. ;~.G.J,loxander for injuries sah: to
rh(wo been recei veu '..'11ile ridinr in an nutonobile in Bellmeade :3nl~i tary Li~)trict, be
iaUti the GUIle hereby is denied.
attached
,HR. near
!bulletin
!f'iled.
"~ letter fron li.G.:3hirlny, :Jtute EiCh\ll.tY COllltissioufJl', nith copy of notice
re{tn;'dinc the closinr 01' the grucls cros:.dnr of" Huute 00, over the Southern
;,~illlotLiun. VIUS ro(~u nne. tl. copy 01' the notice huvinc: been posted on the
bonru of this Courthouse, the letter Ulu one copy 0:1: sai(~ notice is 1101'ebj'
11. letter fron C.S.:~ullen, Chief :>n{'ineer, Virginia ::Jopnrtl.1ent of Li{':Il\1uys,
advisin{': t1ds Bor:rd tlwt the .}tt:".:.e Lic:1n:ay COI11'1ission hus al)proved the abaliL.o1:lment
io1' 0.49 nile of Houte Glo, east of :(oute 017, em!, t1wt in lip.u thereof tho IidGition
;01' the follo\linc: hbs beeI'. l'wde:
I
Gregory H01lU in Chester, 8.ujoining CheGtcr :I:igh
Jchool prOl)Hrty on l.ost,
0.16 I.lile
0.17 "
0.10 1/
0.06 "
Pickett ".venue: In LLlf\..n~r housn l.uil,:hts
Hanover ,jtr;;et: In Ghe sterfield 1 :nnor
Lxtension of ,;ini'rec JtrfJet. in l'lan of Chester
begilminc at "est ,.;treet vnd running Southvmrdly
and the lotteI' is filed.
This dtlJ. n[':nin the flutter of the nbnnCiorment of the easterly emi of hou:~e
610, lyinC east of Houte 617 was brou{'ht to the attention of' the Bourd end it
appearing that saiu portion of' I:oute 616 is not and never has been in the C01 nty
Roae. ,jysten os v:oule. appear from the LicJmay Houte l\mber. On notion, it is re-
solved, that so fur as thin Board has the richt to abandon said road the said is
her~by obanuoned and not thereby l'ecognizinC SHIlG as ever hflving been in the Gounty
R08Q .:.>ysten.
A letter fron L.I,:cCarthy .L,ovm, J~uuitor of ;,tate llmi .:ublic "ccounts, nc-
knO\<lelifing receipt of COllY of resolution or this Boerd that he desiFn unc. imJtall a
novl syston of' uccountinr: at the Courtlwu8e, vms read aml filed. '-
~).'J.x-r't1." ,fled that the Boar(" be no\: adjourned until uctob,\e~5. ~96~t at 10:00 a.L.
1/) _ ).1 j/{.f".",...Q 1'2>, \jJo.:U~,-~,,,-
t/ "-" ..'-/. I V~"-",_ ...__I-~ (J
i.xecutive' uecretary. ('I Chnirnun Ii
V pro- teu l,
.I