09-06-1939 Minutes
Present:
Horace L. Chalkley, Chairman
James G. Hening,
John B.Watkins, Jr.
Haro ld T. Goyne,
Hora ce A. Holt,
Hilary L.Fergusson
VIRGINIA: At a me eting of the Board of
Supervisors of Chesterfield
Co~ty, held at the Courthouse
on'September 6, 1939, and in
the l64th year of the Commonwea J.th.
The minutes of the last regular meeting having been read, are approved.
"Salaries, Compensation. Allowances and MileEi.@;e Paid by Executive Secretary":
Horsce L. Chalkley,
Hilary L.Fergusson,
~rold T . Goyne ,
Horace A. Holt,
Jphn B.\{atkins, Jr.
J. Vim. Dance ,
R.E.Eanes,
Marcus A.Cogbill,
F.F. Vincent,
U.B .Puckett,
C . \1 . Smith,
I .E. BovlIDlan,
R.ll.Koch,
E.P.Gi:J.l,
Ge 0 .M. Johnson,
C,. Vi . Cunninghj3Dll
H.N.Terrell,
V{.D. Yarborough,
\{.H.Flynn,
B.ruce Conyers,
S.B.Hirshberg,
,C.S.Romaine,
Margaret Rawlinson,
,Lilla Spi vey ,
,F.B.Grant,
.Auline Barre t t ,
,P.Rixey Jones,
,R.F .Jones,
.Irving T. Wills,
,Matt Redd, Jr.
.B.J.Banks,
,Linden Robertson,
Philip V.Cogbill,
John W.Snead,
Robt. A. Ivey,
O.;e~Gates,
J .A.DeVol,
G.W.Diggs,
Robt. Hancock,
R.L.Pond,
C.W.Abbott,
Robt. L.Pond,
T.H.Hembrooks,
I.E.Bownan,
;r.R.Todd ,
Mary L.Crav~ord,
Dorothy Condrey,
Catherine Phillips,
Audrey Parker,
Tom Nichols,
Eva Banks,
,"Items Paid by the Executive
~ Todd Sales Company,
..Jft)'ym of Colonial Heiehts,
~ngton Rand Co.Inc. '
~Vl.Goolsby Hdwe. Co.
~o~thern Dry Goods & Notion Co.
Salary as Supv. Aug.1939
tf" It"
tt If It"
"tt .."
JJ It It"
" and maintenance of office
II.. ""
" Commonwealth's Attyl" "
" Mileage and Tel. allow. II
II Police officer,
" mileage and Tel. allow. "
".. " ""
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" Police Officer,
" Switchboard Operator "
" .. .. 11
" Operator and Police Clerk,
II Home Demonstration it.gt. ..
" County Nurse, "
fl Dire,tor of Sanitation, "
It County Stenographer,
" Agri. 1\gent
"" "(Colored)
" Truck driver,
" asst. "
If Janitor
"asst. 1. "
" Clerk of Circuit Court, "
" Judge-Trial Justice Court
II Clerk" " "
" Sher iff, "
" Sub. Trial Justice, "
\I SupliJ~vi sor , \I
It Sub. truck driver, "
Sup. salary- Camp Ba}r.er Proj~.
Acting Dir. Sanitation,
Sup. salary-Camp Baker (July)'
Plasterer- Camp 'Baker Project
1tlleage for July;
6aili~y.i8sCCaT]enter,
Camp' Director, ( J
.. Couns'elior,
" It
"
if
"
"
"
..
"
"
"
Camji DirectorrtL ::
" (Boys)
Cook- Camp Baker ,1
Secret.ary by Order of the Board":
Protectograph checkwriter,
Two 6x6-4w outlet stand.B&S tees,
Checks and Dup.~ utility bills
2-2/3 dox. lock sets-A482-048
Needles and elastic
..... ..
"
$30.78~
29.5S........
28.9S.....
30.4S~
31.3S......
592..55.......
526.Ji.91f<"'"
227.33.......
208.0~
65.00~
238.83~
206.25-K"
lSl. 7~
192.&fY'*-"""
199.051"""
209.0Ql'<"
2l2.4&-
205.00.-"
62.5OV
75.0~
7Q\;;O()p--'"
95.00--
7 5. O()'<"
225.0~
200.0~
100.0~
125.0~
40.0~
SO.OOftC'
50.00--
7 5. o OJ<"'"
20.0~
S3.33---
300.004<'"
200.00......
125.00~
8.0Q~
4.4S ....-
11.00........
12.90......
125.84 y'
25.00 ,/
96.00 ......
SO.OO-
11.60 ,t/
37.50/
lS.'75 ......
18.75.....'
20.S5"""
5 25 .
. ;..:
42.06 $5,9
~
.:7111 (J
~~~
7.111
>56 .50
"
..
"
n
$116 .61~
19.50....-
lS6.49<<-
29.33 v'
4.57""- $
, . ,'.<...
"Routine Stondard. Claims h::.id by Executive Secret,:ry It:
iIrUby Motor 60. Gas, oil ond repair to 60. truck, "-"ug.
ih.etna Insurance Co. Premium on ins. Chevrolet truck, "
rrouchs ':..dding LIachine Co. Servi ce on eduine; mAchine, "
.Thos. G.PretloVl, Professional service, 11
.li.Cogbill, Supplies for jail, 11
:.i. B.Graves, Rent on voting booth (Chester precinct)
~~rginia Printing Co. Inc. Voting ballots,
nie Johnson, Laundry for children at Camp Baker,
. ity Collector -Riehnond, Va. RespondinC to fire call, "
roaddus f.,:, Lucas, Inc. One pOlier supply,
~)lester Pharmacy, l:euicine for county prisoner:3,
~}'ee~leaf Dairy, IIilk, orangeaiil.e and butter-Camp Baker,
~G.L'Jrkham, Gas end oil,
VI')le Chesapeake and Potomac Tel.Co. Locnl 'nd out-of-toVJn service,
vC.B.Gates, Comr..ittal fees,
vCJ~ig S:Romaine, Issuing lunacy warrant,
~... .EllJ.son, Ice,
~oty Collector - Richnond, l;{espondinf to fire call,
roaddus &, Luc[t s, Inc. One volume control and svIi tch,
f-'pIill'lonwealth of Virginia, Exanination of accts. and IB cords of Clerl~
-A'ausnet's Grocerie s for Baker lIutri tion Camp
v'f')le RiclmlOnd Stear.l Laundry,+nc. Laundry for Camp Baker,
V'V;.rginia Zlectric iJ., Pov;er Co. Str,"et liChting in County,
v6.K.Robertson, E[{ s 8no. chickens for Cnmp B/31rer,
ytottie Cheatham, Launery for Judge's r00m,
yJrrub:t I.~otor COT.lpany, Gas and oil for truck,
I
4;;77.21" 1
78.25~ I
13 .l~ i
1. 50~/ I
5.90........
2.5().k"
51.50~ i
31.00K'
375.00K I
15.0o-K I
1.10 l"" '
71.21<"'" I
1.88.( I
213.38 "'.
41.75"'"
2.50'"
20.25/
75.00.--;'
3.:31v
190.97 ./
89.92''-
16.24.'
473.09"
17.32 .
J/
.75, I
62.23 V"41, 931. 86
Secretar r on Itens .~uthor ized by Executive Secretarylt:
hester Supply Co.
Itzuby l:otor Co.
~~rGinia Stationery Co.
..Mpderwood Elliott Fishe l' Co.
~ B. Good vryn (,;, Sons,
~j.re I~otection J:i:quipneLt Co.
~ D.t:1oore ,
\f-juildines Equipment g~ SUIJr1y
~aybar Electric Co.
.Jf)J.e C. B. ilolge Conpany,
Airginia Stndonery Co.
~~encer Printing Co.
~pencer P~intin8 Co.
.,r. L . I.:ann ,
,1~oasurer of Virginia,
~. R. "'~nder20n,
y(!J.e stor SUPI'ly Co.
J{irginia Stutionery Co.
Supplies 1'01' repairs at C.li.
Repairs to 60unty truck
Gff'ice .supplies,
Repair service on typevrriter,
Lumber end supplies,
To servicing 8.nd rechare;ing fire
Coal del'd C.H.
Corp. Chlorine 'und 'brushes,
One 1;312 Clock, ,
Dolco '1ar and Dolge applicator,
Supplie:3 (office)
\;ee1:1y Report Card
~,;indow envelopes,
Elec t.ric al supnlie s,
:Forms for 'l'rial Justice Office,
1 pc. 12x12-1/E"
17 ft. galv. tin,
Folders and indexes,
$10.74~ !
? <' V I
1..:.4 I
4.14.,.,<' !
4.5Q/I
7.6311'<'i
extinguishers 8.004.
273.06 ;,.J
2.65vt'
6.35 <1
14.07.'!
1?72~j
7.35,1
73.55'\
7.70 '"
2.12,1
.25- i
3.40 ~ !
4.Hl v'!-;jl51S.57
"Eisce llaneous Claims Allo\'lOU by Board. blld Chargeable to tLe General
!im.S.Coburn,
v"'I'llomson ,.i ood and hoffman,
vRos1:,;n I'urLis, Inc.
"Claims .hDIHoved by Boare:
vR.H.Dnnce,
..s'llerrran-."ndre,i;:; Grocery,
V"lirginia Ele c tr ic &, Pov:er
.,tit:' r:ater.Jor1:s, Petg.
~Virginia Stationery Co.
::iss Grace B. Pond',
Charle s Eane s,
B.'.l.'.ialton,
Salary end expense s,
Preparing legal I)a:pccS,
hefund ~f 1938 taxes, due to erronenus
assessment as directed by Court order
of l:ay 15, 1939.
"j,poinst Ettrick Sanitary District l~o.l. ]!'und:
Express on iron curb cork,
Gas and oil, Ettrick Fire Dept.
Co. Current used Ettrick TO\m Hall,
..ater furnished Ett riele,
'1',10 meter binderc',
Collector of vn"tor rent s,
Compensation of' neter reader,
Jani tor,
HC1/dms nrnroved b~r Board "I.{"uinst Eellneo.de .:3unit~lr.'T DLc:trict 1,0.1.
F..;. ..b bott .
L.L.Hane s,
T 'I" .....
~ olm L.Graham,
]'a;;tarn BuilQ'ing Supply Co.
arland S. Swdnor,
idelity 8.!ld Deposit Co. of'
Collector of ;atar rents
, ' 1 t B ' '
,.01' ~ [. ellr1o"de,
n It n
12 main valve leathers for 5ltnon-j8ckets
..ate l' supplied,
l,:d. ReneV1ul bond-(preraium) J!"':dl.bbott,
---~-.__...
County Fund=]
.jp250 .00"",' :
250 .00~1
I
174.7~. 1~674.75
!
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I
!
:ijil.Bl',
5.10'
.56/
64.14 ..--
12.50,'.. i
35.00 ,,'. I
10..80 ,,' I
10.OC $'10001
i
i
I
$30.00 v" I
26.05 v'
11.86)/' I
24. 75"/ I
200.00/ I",
5.00/_ ,,;t27 .~8
J!und: tt
,!
"Claims Approved by Board Against Dox Tax Fund:ff
J .K.Halder,
hannie Parham,
.,l:!rs. Adelaide Smith,
ylUmie P. Howle ~t ,
Salary and mileage,
Geese killed by dog,
Chickens killed by dog,
Chickens killed by dog,
$45.00 ....
6.75 V'
2.52 y'
1.10/' $55.37
"Westover Hills Garb&ge Collection and Disposal Eund":
E.W.Blankenship,
Collector of garbage,
$70.00 "'"
G.R.AND TOT ..AL. . . . . . . . . . . . . . . . . . . . . . . . . . $9 t 991. 85
This day, J .Hm.Dance, Treasurer, 8'Llbmitted to the Board his report of expenses
incurred in the operation and maintenance of his office for the month of August,
1939, showing a total of $888.85 of which two-thirds, or $592.55, has been paid by
the County, the remainder to be paid by the State, and the Board approving the sai
report the same is filed.
This day, R..E.Eanes, Commissioner of the Revenue, submitted to the Board hi
report of expenses incurred in the operation and maintenance of his office for the
month of August Hi 39 Showing a total of $789.28, of which two-thirds, or $526.19,
has been paid by the County, the remainder to be paid by the State and the Board
epproving the said report the same is filed.
This day, M.A.Cogbill, Commonwealth's Attorney, submitted to the Board his
reDort of expenses incurred in the operation and maintenance of his office for
the month of August, 1939, showing a total of $454'06, of which one-hal! has been
paid by the CoUnty, the remainder to be paid by the State, and the Boara. apprOVing
the said report the same is filed. j
Reports from the following offices were submitted and filed: Trial
Justice, Chief of Police, County Nur.se, County A~ricultur~l i~ents (Vlhite and colo ad),
~anitation D~rector, V~lfare Dept. -(statistical},and Home Demonstration Agent.
'.
\
This day, Vlm.S.Coburn, Executive Secretary, reported to the Board,
he had received, endorsed and turned over to the Treasurer, certain checks and
monies for credit to the several funds, to-vat:
General Fund:
Mrs. Biles Donation Baker Nutrition Camp,
lIrs. Lyda Byrd tt" tt "
l~s. Linwood A. Sprouse Clinic expenses,
A.C.L.Ry.Company, Refund on damage to ledger tray,
North R1verlUont Corp. Donation in appreciation of work
done on Enon Road Project
Telephone call
Police fees,
" If
Mrs. Russell,
R.W.Koch,
a.W.Koch,
W .D.Yarborough,
H.N.Terrell,
"
tt
It
tt
$1.25
1.25
1.15
3.50
25.00
.10
1.40
.50
1.00
4.00
This day a report compiled by the Clerk of the Trial Justice Court from th
report of the State Auditor of Public Accounts, showing the cOIllparisons of the
operationsof Trial Justice Court in Chesterfield County with the other counties
of the State, was. read and filed.
.<i.gain\the matter of County roads to be improved under a proposed Viorks
Projects Admini,stration Project was brought to the attention of the Board. On
motion of John B.Hatkins, Jr., the Chairman is hereby U8:quested to appoint a
Committee to investigate all requests for improvements of County roads not in
the State Secondary System and report to the Board its recommendations as to the
roads that justify improvement by the County at this time wi thin the County's
ability to finance. \lhereupon the Chairman appointed H.L.Fergusson and J.G.
Henihg, SUPElrvisors, and Wm.S.Coburn, jxecuti~ Secretaty, as that Committee,
this Committee to make its report to this Board at the next meeting of the Board.
This day came Earl lJaitland and presented to this Board a resolution pass d
at a mass meeting of the citizens of Manchester Sanitary District held on Septembe
5, 1939, asking this Board to have the Commonwealth's Attorney prepare the necessa y
legal papers required in holding an election in the said Sanitary District for
the purpose of selling bonds to finance the installing of water and sewer systems
in the said Sanitary District. .i1.nd it appearing to the Board t'hat specialized
bond attorneys should be employed uta prepare the said papers at a cost of $500.00
ofwhioh $250.00 is payable in advanee. and $250.00 payable when the bonds are sol .
Therefore, on motion of H.L.Fergusson, it is resolved that this Board appropriate
from the "Contingency Reserve" of the General Fund $250.00 for the employment of
Thomson, \/ood and Hoffman, Attorneys, to prepare the necessary legal papers. And
be it further resolved that this County's current budget be, and the same is
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",,-'~""'" ....--'-.,.""""',.....;;...............
hereby so amended that the Contingency Reserve is reduced by the amount of
$250.00, and an item inserted under "Public \larks - Bar \iater Service - Budgetary
code 100, the amount of $250.00 for compen$8.tion of Special Attorneys-Budgetary
code 103. And be it further resolved that the claim of Thomson, Wood and
Hoffman, Attys., in the amount of $250.00 be, and the same is hereby ordered paid.
This day came P.il.Snead, Resident Engineer, Virginia Department of
liighw~ys, and discussed with this Board and any interested citizens, matters
pertaining to the State Secondary Road System in Chesterfield County, and the
Chairman instructed the Executive Secretary to sign a for.m letter stating that the
said P.W.Snead, appeared before this Board this day.
On motion of H.T.Goyne, it is resolved that the Seaboard Air Line
Railway Company be, and it hereby is, requested to re-build the grade-crossing
of its traoks where same intersects the extension of the Bellwood Road, State
Rt. #610, just south of Fanshaw.
This day, the Comrr~ttee appointed to make recomLlendations to this Board
of a person to be employed as colored County Nurse, made its report verbally,
stating that in its opinion Bertha Britton is the best qualified applicant for
the position. .ihereupon, the Chairman stated the Chair was open for nominations
for the position of colored county nurse and whereupon H.T.Goyne placed the name
of Virginia Johnson for nomination, which nomination was secondee by Horace A.
Holt. And whereupon the name of Bertha Britton was placed for nomination
by John B.\iatkins, Jr., and seoonded by H.L.Fergusson. There being no further
nominations the Chairman declared the first nominated to be before the Board and
the question was called for, the same being upon the el~ction of Virginia Johnson
for colored county nurse, and the vote resulted in tv~ votes for and four a~pmB!ng.
\lhereupon the Chairman declared the election of the second nominated to be before
the Board and the question was called for, the same being for the election of
Bertha Britton for said office. And upon a vote thereat the majority voting for
Bertha Britton, the Chairman declared her to be elected colored county nurse.
It is resolved on motionof J .B.i:atkins, Jr., that the full compensation
for oolored county nursel to include salary, mileage, and all other expenses, be and the
same hereby is fixed at ,140.00 per month, beginning October 1, 1939.
It appearing to the Board that the budget for the operation of the
County Police Department for the fiscal ;.rear ending June 30, lQ40, provided
for an increase in salary for R.W.Koch and U.Bryan Puckett, it is resolved
on motion of H.L.:Fergusson, that the salary of R.'il.Koch, Spefial Investigator,
be increased from $125.00 per month to $140.00 per month, effective July 1, lQ3Q,
and that the salary of U.Bryan Puckett, Police Officer, be inc~eased from
$65.00 to $75.00 per month, effective July 1, 193Q.
The Board having heretofore made applicEl-tion to the '-'larks Projects
~ 1_ Administration for federal assistance in malaria control in Chesterfield County,
..r ~.and it appearing to the Board that this work should be commenoed at an early
'" 'date, it is resolved on motion of J .G.Hening, that the Works Project Administratic n
\~ \1, be, and it hereby is requested to lend its efforts in having this work started
at an early date.
This day the Executive Secretary called the attention of the Board
to the amlual conventionof the American "ater \'/orks Convention to be held in
Charlottesville, Virginia, on September 7-8, and it being the polic, of this
Board in the past to have the County Director of Sanitation attend these con-
ventions, it is resolved on motion of H.T.Goyne, that Fred B.Grant, Director of
Sanitation, be, ane he hereby is, directed to attend the annual convention of the
Amerioan Hater Ilorks Association in Charlottesville on September 7 - 8, 193Q,
and it is further resolved that the expenses are not to exceed $25.00 of attendine
this convention and are to be borne by this County.
This day the Executive Secretary called the attention of the BoarQ
to the deposit requird& by jhe State Health Board in advance for holding dental
clinics in the white and colored schoo+s in Chesterfield County during the
coming school year and it appearing to the Board that the current budget provided
for the payment of this donation, it is resolved on motion of H.T.~ oyne, that the
sum of $1000.00 be and it hereby is paid the State Health Department as deposit
for holding dental clinics in the white and colored schools in this County during
the current school year.
The attention of the Board was called to the Committee appointed
to investigate the possibility of rvvenue from the automobile graveyards in the
County and the Committee reported it \10uld heve its report ready at the next
regular meeting of this Board.
This day a report in vlI'iting was made to the Board showing
results of a survey made of health conditions in Mayotovrn. of this County by
. Fred B.Grant, Director of Sanitation, and it appearing to the Board that certain
of the insanitary conditions existing are caused by the raising of hogs in said
Mayotown, the Board doth on motion of H.T.Goyne, request that the Ordinance
Committee and Commonwealth's ~ttorney draw an Ordinance restrioting the raising
of hogs in certain areas and prescribing methods of raising hogs in other certain
areas, and to present such ordinance for the Board's consideration at its next
regular meeting.
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This day came, D.Edgar il/ood, again calling the attention of this Board
to the requests of citizens of the Ettrick Sanitary District to approve the
proposed extension of water service along the River Road and Hickory Road, out-
side the bounds of the Sanitary District, and the corr~ction of the two faulty
outfall sewers, said extension and improvement to be done with federal assistance,
should an application for a harks Projects Administration Project be approved
by this Board far this work, and for which the cost to the County would not be in
excess of $2800.00. It appearing to the Board that a $5,000.00 surplus of
the original bond issue being available, the Board doth on motion of Horace A.Holt
approve an application to the Works Projects Administration for a pr.oject to
extend water service from the Ettrick Sanitary District #1 to the citizens living
along the River Road and the Hickory Road and to make neoessary revisions in the
existing sewer system in the said district at a cost to the County not to exoeed
$2800.00, the amount to be paid out of the Ettrick Sanitary District Operating
Fund. .A.nd be it further resolved, that the Executive Secretary be, and he is
hereby authorized to sign the aforesaid application when it is properly prepared.
On motion of H.L.:n~rgusson, it is resolved that the previous action of
this Board establishing the compensation for collectors of water bills at 10cts.
per bill be and the same hereby is rescinded. And be it further resolved that
the . collector of water bills in the Bellmeade Sanitary District be paid a salary
of i30.00 per month as full compensation for issuing permits, collecting water
rents, shutting off and turning on water in delinquent cases and all clerical work
of the district; and be it further resolved that the collector of water bills in
the Ettrick Sanitary District be paid a salary of $35.00 per month as full
compensation for issuing permits, COllecting water rents, ~hutting off and turning
on water in delinquent cases and all clerical work of the district. And be it
further resolved that all fees for permits issued and charges made in delinquent
Cases be deposited with the County to the credit of the Sanitary District in which
the fee or charge was collected.
The County l~ving previously requested the State Highway. Commission to
accept into its Secondary Road System, four-hundredths of a mile of a county road
known as Seaboard Avenue in Chester';.Land the state Highway Commission having
accepted same for maintenance and improvement, effective July 1, 1939, and it
now appearing to the Boaru that the extension of Shop Street in Chester from its
intersection with Buckingham Street, westerly toward the Seaboard Air Line
Railway ~s'of greater importance, the Board doth on motion of H.T.Goyne, request
tne State Highway Comr~ission to abandon from its Secondary Road System in
Chesterfield County four-hundredths of a mile of Seaboard AVenue and in lieu
thereof accept four-hundredths of e mile of Shop Street, west from its intersectio
with Buckingham Street.
It appearing to the Board that the Payne Siding Road, State Road #603,
in Chesterfield County, is of great importance to a large numbsrof citizens 2
traveling this road and that said road being narrow and rough; therefore, on
motion of John B.Hatkins, Jr., the State Highway Commission is requested to make
such improvements to Road 603 in Chesterfield County as in its opinion are needed
and may be financed by the appropriation to the Secondary Road System in
Chesterfield County.
This day, John B.liatkins, Jr., Supa rvisor, appointed to serve on the
Chesterfield Welfare Counoil, reported to this Board that the Council had selected
James S.Stanley, outside member of the said Council and that the Council is now
formulating by-laws to govern operation of said Oouncil.
This day H.T.Goyne, requestad this Board to consider the improvement
of Richmond Street in Chester, between Curtis Street and West Street, for improve-
ment under a 'Ilorks Projects Administration Road Project and the Chairman referred
the matter to the Committee previously appointed to view the request for road
work, said Committee to report to this Board at its next regular meeting.
Ordered thet the Board be now adjourned until 7:30 P.M.Septenber
lEi, 1939.
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