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09-10-1940 Minutes P2C: ~cnt: Ii. 1. CllFl,lklny, Gb.n.:!lT':-1.L L. T. Goyne' J. G.. }jcn1:iiC .'. .fl.. liornel" T. D. 'It'atkins P. '. Covine;ton VIHGIr~LL: "t 1; l:;ectin{' of the Board of "url\~J'vi ~,crs (,-:" Che,'terfje1,5 County, hHlcJ 4-, tht Courtbouse on .;cpV.'Lhl 1e, 1~'4G, ut lC':C{l n.!:;. LllH; in the: 165th yec:r 0,' th<: Gcr I;onv;,'ul tho '1'h,o ninut8:: of tLe If':'t rCfuler mec~t1r!{' bov:inr be'll rc:::d, are [,pprovecl. "~~ul[!".it~,: ',].10\':811(:8;:' CUI.1,u;cotion c.r.c. :-'ilepe T'flid b" the Ex(:cutive ;~ecr8tarv- ..;.f.!18 r n 1 .t' U nd l~r8ce L. Chalkle~ ". "1.. Lornel' '. rr _ D. 'I~ +/LiI1S P. ". Covington h. fl!. Coyne ,T. G. henir.[ J o11n II. ~')neacl n:obt. "". Ivey Lvcd.yn L. Johnnon Gee .. T ' .). ,i." J.~oore, t. 1". o. B. k:jt~"D \,'m. ;:"". Coburn l:sl'cnret Ln\.J.i.w,on ".u.1 inf; 13b,-:",tt T'. L1.xe~' Jones 1.;8 t t. Redd, ;J,;:". l:att Reuel, ~~r. R" F. J one:3 r. J. 1~anJ:~J Llr -k~, lobcrtson Ire. ,,;. I:e D j,t;, rn C. ". Snith I. ...... BO\JI1an h. ". Ene h B. P. Gill ("80. !T. Jobnson C. ". Cunninghti['1 E. I':. Terrell ". JJ. Ynrbcrou[!h U. Eo Puckett F. 1. "incent '" n. Flynn O. L. '...'aylor u. D. Eir"ehberg c. S. !'OJ.luine 1.:8.ry l;ra\iford JaequEHine era',ford Kathle,.n :...>iL3 llelen hust Lucille l\ust Janet Jackson .Lva. Banks Juanita '['errell r:urcus ;._ COEhHl J. T.;'fJ.. Dance 'lj [,,} t ,-_'_:~~' ::. F(~ 1'6 u e ...~al_nrv. " - and " Ii If)u['e " ~_uvust , II - :.;U pv. II " " 'I " " II II " " " II II " " " " " " " " " " II 'J.11'i.8l JU:"ltice " (;lel'K " " II asp-i f;1'.E.nt " anu LBlntenence of office " bheriff " ~:xecuti ve Secretul'j' " rt(Jr.i.e Letl. l~r8nt " Counts f;tenotrGpher II ""fri. "...cent " . County truck driver " " " "helper " b.f'ri. dcent (Colcred) " Ja]:itoT' C. II. " " "helper " IJi{.~}'t. hotchr:an G .Ii. " i,:U,ef'ge nn(~ tel. ",.llo\! " " tt 1t " tf " " " " " " " " " II " " " " II " " II " " " " " " " " " " " " " " " " t. " " " I' " " " " II " " " " " " Police of1'icer miles[!e and tel. a1lo~ Police officer ~witchhoBrd operator tt " " II " " " " II " " " " " &. police"clerk II Counsellor Cn['l}) Baker" " II tJ" " " " " " " " " " " " " " " " II " " " Dining roor:! Cool.; Lxtrc. Clerical L r ;aintenance of " tI n tf U " " " " help " " office-Cown. ""tty. It _rrreaG. " " It C} ,-:rt "Houtine ,jtundard C]ainE i'aid bv the l"xoeutive .socrctElrj'" H4C " .,..3C.7[; ~:~. ~~fi " 31 .3f. 3C . '18 2[,. <:'F ;:,7.7E ::;(;(,.CC ::':CO.CO L2. UL. 493.F2 U~.CC 2t,(; . (; () ?5.CC lGC.l(; H:t,.CC 60.0(; 50.cO 4C.lL '75.0C 4(;.00 C,'7.00 2tjl.4(; ; 20.00 2;>1. 4t 2GcLC5 Ht.45 2C4. ('0 2C5.CO 20b.(0 '75.00 2C9.60 G2. t1Q '7t.UG 7L . eo <::5.UO t;(; .(,0 ' Eo.CO " " " ,. " " " II " " " " " " " II " " " " " II II " " " " " " " " " " " r:,; ~)O t_J .. . hJ.. ~~6. 00 24.29 19.4:::- L1E: . 58 l(;.(C' ~J{ , . (,P 630. {)g- CI'2, rj F7 i' ---:.:~~ ~~, , 713. \1 <:~ c;'o 'il' To\"els for jail (4 dozen) Current C. E. Conservation office, ... "'. Duker CaLp &. '"elfare Of,;'ice 4L.56 ..estinehouse l.lectric c: .Juppl y Blectric lie:ht bulhs e',. 93 Virrinie Blectric &; Po~~r Co. Current - street lightinr 473.09 The Tir;E;s .uispatch PUblishinr Co. r . licntiorl of ...oninf: ordinance 1(;.4.0' :';outhern iJry Goods &; l;otion Co. JUPPlies for [jewinr Loer: 108.35 Southern lJry Goods L Potior: CQ. ~Juppl ies for Sewine non 26. G6 State lJenartnent of healtlJ 1.Jental Clinics-.:hite &:. colored, 1940-411000.00' Sineer;;ewinc r.:acrh0 Co. hental on five l11BChinefl for July & 1'l.ug. 30.00 State lJepurtnent of Health LJentl,l Clinic at ',.elfare Camp , leG.CoO ..i llians &; i,Bed, Inc. Vireinia l..lectric [,;, i)o\:er Co. 3.40 "Routine Standard Claims Paid by the A:i:ecutive Secretary" Rucker-Hosenstock, Inc. halter N. Perdue I ~alter N. Perdue , ~cCue and ~lsop lir. L. C. Lush Annie Johnson O. B. Gates S. 1/. Bllison Eyler's Garage Mrs. Thea Cogbill, P. I,I. The Chesapeake and Potomac Co. Copley's ~uto Service Broaddus & Lucas i Broaddus & Lucas R. L. Bates S. B. Adkins & Company R. B. Augustine Ins. Agency, Inc. R. B. Augustine Ins. Co. Business Equipment Co. The hmerican ~ypewriter ~xchange Supplies for 0ewing haom Recordaticn cost of deeds \"opies of deeds Insurance premium on co. truck Lunacy conmission Laundry for Camp Baker children Board and Comnittal of prisoners Ice for Courthouse One set flares installed Stamns Service August 1-31, 1940 Towing truck from dump Repairing radio police car " .. " " Luna c y c omr,;i " don (I..:r s . Hu th 1:... Hazelwood and ....nnie l1ae Jessup) Binding two lana books Insurance on Co. truck Bond on ~hief of Police Inspection on 15 machines under Contract Retainer pads $ 2.15.... 5.85 I 3.00 ... 05.15. 5.CO' 18.00..- 24. 50 ~ 7.00 I 4.50 ... 15.03 .... 228.19 <",C 5.00 ,... 8.80..... 1.70~ 6.001'" 7.00 5~.10/ 5.00'-"" 7. 50 ~' .30 ' ~2,283.06 VI "Claims Paid by Executive Secretary on Items Authorized by Exedutive Secretary" L. N. Cooke Safe & Lock Co. L. N. Cooke Safe & Lock ~o. N. B. Goodwyn & Sons G. L. Hall Optical Co., Inc. !,Iarvel .Jindow Cleaner, Inc. Remington Rand, Inc. Richmond Office Supply Co., Inc.e Richmond Office ~upply Co., Inc. , 'itreasurer of 'Jirginia Treasurer of Virginia Vhe-inia Stationery Co. Virginia Stationery Co. Virgihia Stationery Co. Everett "addey Co. VirgInia Stationery Co. Virginia Stationery Co. Eey and lock to file One Yale door closer Cleaning supplies for offices at ,Court House One doz. Reprolith ortho film and I 11,. elon One LIarvel '\dndow cleaner Duplicator ink, filing wrappers and wrapper file One 'willson-Jones Binder Office supplies One i~tal dose syringe (Agri .Agt. ) Pads T. J. Forms 6 & 7 One rubber stamp Office supplies Expanding folders Chain hook and screw eye for Office supplie s Guide s $ 1.40 .- 4. 50 ~ 1.70 '" 5 . 31 v 2.70 >,," 20.25 . 11.65 r 2.96 . 1.00 y 12.64 .' 1.34' 7.63v 1.73 ,.- transi t .30....... 4.05 . 1.88 v $81.04 y, "Miscellaneous ClaiLls Not Classified Elsewhere and Paid by the Executive Secretaryr C. rI.. l"ausnet BaKer Equipment "'0. Lindon Robertson John Robertson E. G. Bowles J. E. Courtney u. O. Dunlevy ,im. S. Coburn ~ire Protection ~quipment Co. 'wi. ". LaPrade G. K. h:obertson Nelson Lewis, Jr. General Baking Company Greenleaf .uairy N. B. Goodwyn & Sons Chester Pharmacy Chester ~harmacy l:rs. J. .<_. Gsell Mrs. J. ~. Gsell Richmond Stemm Laundry Drayage - Road scraper Rental on tractor and scraper - Broad Rock 0chool Rd. 236.tO Rental of truck h.P.A. Rd. Project 70.40 To reimbursenent of funds for expenses incurred on trip to i;ashington, D.C. 17.11 v To recharging fire extinguishers to two one qt. fire extinguishers 25.00 '" l.!aking survey, marking 1ines,etc. of the Powell Hoad, !.:anchester Dist. Eggs for Camp Baker Plumbing at Camp Baker Bread and cakes Baker Nutrition Camp 1li1k for Baker liutrition Camp Grooeries for Baker ~amp N~dical supplies for Camp Baker " 11 " " " Groceries for Camp Baker Chevrolet truck body Cleaning grounds at Camp Baker " ,," 11 " Vegetables for Camp Baker " "11 11 Laundry for Camp Baker 44. 28 . 482.25 r' 29.00 ~- 25.20 .. 20.00 . 34.80 ,/' 24.00 V' 65.05 16.80 .- 102.11 . 30.85 v 4.2J5 ' 2. 30 .. 1.60 .. 1.50... 20.04 <0/ 'iP1,253.04 .,/' .01'. Lou1se Lelund Clark "I.aR~puneous CIEdms ,,,110\;<)(1 by the Em I'd and Paie!.. froIl the l..eneral }'und II State 'l'reasurer, .idchmon<l, Va. Lunacy cOr'lnissions and traatnent of children at Canp Daker .,; 46.0CJ To expenses incurred in connection with the audit of the accts. and records of Chesterfield County for the fiscal year ended June 3(;, H:39 and exnensee incurred in connecticn with the in.stallation of an accounting system 1.438.69 ';;'1.4f.4.69 "dah,ri:s, ..llowances, etc. ..110\\100 by the Board. an.. Paio. f'rol.l the :r..ttrick 0an. Uist. Ooer. ~und:" Kiss Grace B. Pond B. .,. ,.alton Chas. 1:... hanes .uistrict Clerk Janitor Heading meters, etc. 'nO 35. L'O b.lCi 1<1.25 .".[,4.25 "Houtine ..;tendard Clai:,s allo\:eu by Board i'roIa the ....ttricl: San. .uist. Opere l"und:" Virginia l:lectric L Power Co. Virginia Llectric & ~ower Co. Current municipal Bldg. (hUg.) " " II ( July) .40 .3b ~: .76 "I:iscellaneous Claims .~llowed by the D~ard fron the Ettrick ;::iun. List. CanstI'. i'und: II Concrete Pine & Products Co. Stratton ~upply Co. Glanorgan Pipe 8. foundry Go. Hydraulic l.ievelopnent Corp. Brister and l~owles Cha~. Leonard Eu.\:e. (.;0., Inc. Gladorgan Pipe and ~oundry Cl. Hope\'lell l:oundry, Inc. Blanu ~anitary ~ist. vl oj. G. Becker LUf'lber Co. Concrete Pipe and c'roducts \Jo., Glamorfan Pipe anu .Laundry Co. Concrete seVIer pipe Caulkinf.' iron Pipe for Project Hydro~tite standard nix Bricks for .,'.P.rI.. Project "ell chain and pad 10cl~s Pipe for \, .P.;,. Project Two r ,anh01e s v:i th covers TVJO gate valves l..uuber for \,.P..'>. Prpject 0ewer pipe Pipe for '... P..,. Project ;";114.39 t::,4) el.J'-.J 950.33 121. b2 2~.00 1.33 :::'98.76 17. ()( oO.Co 4.00 9.25 M2.62 .,j;2 , lle.. 72 J. K. Halder "Salaries, .l1.11owances, etc. I'aid by the :Lxecutive 8ecretary from the Dog 'rax Fund:" Salary and nileace 45.GO Dr. l..uc:ene C. J...Cf.le stan "I,:iflcellaneous Claims .n.llo\!ed by board anG. Paid fro!:! tIte Dog Tax ~und: II ...dr.insitering serun for rabies to the child. of C. I:. Guill, 1508 "estnoI'eland .nvenue 35.00 "Salaries, ..llowances, etc. Paid bY.,_t}le .Lxecutive ;Jecretary f1'orf..t)te ";estover Hills ~._ &, C. D.:" .L. ". Blanl:enship Garbt:ge collector 70.00' ";"'ala1'ies, "1.l10wances, etc. Paid by the Executive 0~c.FetaI'Y froIl the ::anches:e:;: San. Dist. Gonstr.~: " P. E. brooks P. II. Brooks ~ngineering services " tf "';108.38 10.67 ';;;119.05 "I:isccllaneous Glaims ....~)o\Jed. by tIlt' board. ancl I'uid from the ;,:anchester Lan. Dist. Constr. :Eund: Ii -'" 1)'. Hobart, Inc. :""upplies :irZO.23 "Salaries, Allowances, Paid by the Axecutive Secretary from the Bellmeade San. Illst. Opere Fund: If LiuvlOod Taylor F. Ii. Abbott Ennis Daniel Louis Brown Joseph Moore L. L. Hanes, Jr. Randolph J.:;vans Ennis Daniel Ennis Daniel Labor 2.00 District'Clerk .; 30.00 Laborer 4.25 ....-' " 2.00 v- " 1.75 ~' " 28.60 " 2.000- " 10.80 " 4.00 .... $ 85 .40 '^ "Routine Standard Claims Paid by the EJll:ecutive Secretar.v from the Bellmeade San. Dist. Opera b'und:" Thos. T. Hulcher Garland S. Sydnor Repairing tapping machine iJa ter supplied-Julyl, .n.ug. 1, 1'040 $ 4.00' 307.99 $311.99 V\, "Claims .rtuthorized and Paid by the Executive Secretary from the Bellmeade San. Dist~ Opere ~und:" Goolsby Paint & Hdwep Co. One shovel, pick and hack saw ~ 3.25 v "Miscellaneous Glaims .l'\.llowed by Board and Paid from the Bellneade ':>an. Dist. Opere :Fund:" Fidelity & Deposit Company of l~ryland, Renewal premium on bond of :Fred Ii. Abbott 5.00 "Salaries. Allowances. etc. Paid by the Executi va Secretary froo the Bellmeade San. :Dist. Constr. l'und:1f L~ L. Hane s, Jr. Joseph Moore P. H. Brooks Laborer " $63.00 ... 6.25 '-' 51.61 . $120.86 v' Engineering services "Hiscellaneous Claims raid b,-y thE..; Executive 3ecretary from the Bellmeade San. Dist. Constr. Fund:" Joel L. Powers, Sheriff Sunpter Pridey, " J. Herbert Mercer, " For serving condemnation notice "" " " " " " " $ . 50 :- 1.00 1.00 ''''- $2.50 v\ "Miscellaneous Claims .Allowed by Board and Paid from the Bellmeade San. Dist. Constr. Fund:" \i. :F. Hobart O. B. Gates, Sheriff The Ford Meter Box Company i;alter N. Perdue, Clerk P. L. :Farmer, Inc. SupT'tlies Serving notices Ironcrete boxes Recordation costs on deed from Helen L. Daniel and ~lizabeth L. Daniel to County 50 gals. kerosene ~17.03 3.25 49.50 3.00 5.00 ~77.78 J'o. GRAND TOTAL................ .$13;885.61 This day, J. 'vim. Dance, Treasurer, submitted to the Board his report of ex~ penses incurred in the operation and maintenance of his office for the month of 4Ugust, 1940, showing a total of ~946.03, of which tWo-thirds or $630.69, has been paid by the County, the remainder to be paid by the State, and the Board approving the said report the same is filed. This day, Geo. I'. Moere, Jr., Connissioner of the Revenue, submitted to the Board his report of expenses incurred in the operation and maintenance of his offic~ for the month of August, 1940, showing a total of ~740,83, of which two-thirds, or ! ~493.88 has been paid by the Countvt the remainder to be paid by the State and the Board approving tne sama, tne repoT lS fIled. ' This day, Marcus A. Cogbill, Commonwealth Attorney, submitted to the Board his report for the month of August, 1940, of expenses inourred in the operation and maintenance of his office, showing a total of $502.16, of which one-half, or ~251.0 has been paid by the County, the remainder to be paid by the State, and the Board approving the said report the same is filed. ' Reports from the following offioes were submitted and filed: Treasurer, Tr Justice, Chief of Police, County agrioultural Agents, Home Demonstration Agent, Chesterfield County Health Department, Executive Secretary. and Welfare Deparsl1ent. Report of monies received and deposited with the County Treasurer was re- ceived as follows: Board of Public I.e lfare Local and long distance tel. I calls for July, 1940 j4.10 Gen. Ftd Linden Robertson Tool house purchased ( Camp Baker) 10.00 1t State Dept. of Health Rental on building at Camp Baker 40.00 " " and the report is ordered filed. This day the ~xecutive Secretary brought to the attention of the Board the request of George ill Moore, Commissioner of rlevenue, for a steel drawer file cabine for which there is no budgetary appropriation in this current budget, and it appear g to the Board that the increase of developments in the County makes necessary such a file, therefore, ,. i Be it resolved, on Dotion of W. A. Horner, that the sum of $40.00 be, and it is herelbY appropriated for the purchase of one four-drawer steel file cabinet, budge~ary code ffl9-403 from the Qeneral Fund's unappropriated surplus, and the ~ecutive oecretary is directed to make satisfactory purchase of the aforesaid file. This day the Executive Secretary brought to the attention of -the Board the matter of purchasing metal storage racks and cabinets for the clerk's offioe, and stated to the Board that quotations thus far received were in excess of appropriate funds in the current budget. Upon consideration whereof, and on motion of iI. A. Horner, it is resolved that the sum of $260.00 be, and it is hereby appropriated for the purchase of storage racks a d cabinets, budgetary code "19-403 from the General Fund's unappropriated surplus; an the Executive ~ecretary is directed to make satisfactory purchase of this equipment. This day came J. C. Sullivan and others appearing before this Board in the I matter of extending Hinfree street in the village of Chester .06 mi. southwardly from the south end of the section of ~l1nfree St. now in the State Secondary Road I Syst~. Upon considerHtion whereof, and on motion of H. T. Goyne, It is resolved that .06 miles of hinfree Street southwardly from the south end hOefret~ section of Ilinfree Street now in the State Secondary Road System be, and it is adopted into the County Road System, and, Be it further resolved that the Virginia Department of Highways be, and it is herebY~ ; requested to improve the aforesaid Winfree Street which is not in the State Secondar System by grading, uraining, and the placing of local surface material at a cost to , the County not to exceed $50.00, said sun to be paid the Virginia Department of I Highways from this County's Road b'und. I It appearing to the Board that certain County roads and streets not in the State Secohdary Road System are in bad condition for travel, and it appearing proper to expend County Road ]'unds for the improvement of these roads, therefore, Be it resolved, on motion of W. A. Horner, that the Virginia Department of Highways I be, and it is hereby requested to improve by grading, draining, and the placeoent ofl local surface materials or equal, the following County roads and streets, to-wit: ~A new road between Route 69? at Bangles Corner and the Hey Road, "663; '21st Street between the South Corporate Limits of Richmond at Jackson Avenue II and Kemper ~venue, houte ff1212; vThe extension of 2nd Street, Route 1227 southwardly a distance of 1416 feet to the north end of Newport Avenue, thence over Newport Avenue a distance of 721 feet to Concord Avenue, Route 1243; .~The extension of 46th Stredt, Route if14l6, southwardly from Reedy Avenue, Route #1413, one block to Garland Avenue in Forest Hill Terrace. And the cost of the aforesaid improvements to be paid by the County out of its Road Fund. I I I On motion of J. G. hening, the Virginia Department of Highways is hereby I requested to improve for public travel a road leading southwaruly from Route #641 atl Drewry's Bluff depot, running parallel and contifuouS to the west property line of r the Atlantic Coast Line Railroad~ a distance of .3 miles; and the cost of the afores id improvements to be paid by the vounty from funds in the County's Road ]i'und. I On motion of T. D. ~~atkib.s, the Virginia Department of Highways is hereby requested to place gravel or such surface material as will be satisfactory in its judgment for public travel on the fire lane running westwardly from the Court House Road, houte if653, at Luck's Filling Station, 1.25 miles, restricting the use of such oaterial to such sections of road as is deemed necessary. - Again in the matter of grade crossing of the tracks of' the Atlantic Coast Line Railroad by the \ffirwlck road, Route #647, the Executive Secretary read before the Board a letter from J. L. \iilloughby in the following words and phrases, to-wit: "Mr. \lm. S. Coburn Executive Secretary Board ot Supervisors Chesterfield Court House, Va. Dear Sir: In reply to your letter of the 28th ultimo. The rail level crossing of \iarwick Road, Route 647, over tracks of the Atlantic Coast Line has been looked into by Mr. J. B. Tren~olm, Engineer Maintenanoe of Hay, to see if there is any defect that is brought about by conditions other than necessity of construction. lIr. Trenholm writes me: "There is nothing we can do to relieve the conditions complained of." This ! statement is based on the fact that the highway crossing the ACL is where the I ACL tracks are on a curve and due to stiffness of the cur~e the outer rail ! must be elevated. The ACL has placed, at its own cost, signal lights to govef'n highway traffic at this point. The placing of these signal lights was sone I after the State Highway Department refused to allot from Federal funds sUffi-1 cient money from Federal funds assigned to rail level crossing elimination ofl the ACL in Virginia and the money was spent elsewhere. It is my understandin~ that there was some disagreement between the State Highway Commission and the I Board of Supervisors of Chester~ield County relative to the location of the I road and rights of way involved. It is entirely practicable, froD an engineef' point of view, to build an overpass at this crossing and it occurs to me that, the solution of the complaint to which you refer can be made by building an i overpass with li'ederal funds that may be allotted for eliminating grade cross-II ings on the ACL in Virginia. I shall be very glad to cooperate with you to that end if you think there is any probability of the Board of Supervisors of! Chesterfield County coming to agreement wi th tr;e State Highway Department. I I I Chief Engineer" I Upon consideration whereof and on motion of Ii. A. Horner, the Virginia Departf ment of Highways and the Atlantic Coa~t Line Railroad Company are hereby reque~ted I to eliminate the aforesaid grade crossing by methods or structures best in their I wisdom as soon as funds are available. I It appearing to the Board that the increased work in the office of the Trial I / ,.' Justice of this County, makes it necessary to place additional office help in said I ), ~('" offioe , and, it further appearing that Miss Evelyn Johnson is now employed for four". daJis work per week in the aforesaid office, therefore, )/ ' Be it resolved, on motion of p. \J. Covington, that the said Miss Evelyn Johns9,n be :"""c,",;-. employed on a full time basis rather than four days per wlllek, at a salary of :a;75.00 i vr: ~,~ ; per month, effective September I, 1940, and, I .z- , (,,-( Be it further resolved that the sum of i220.00 be and it is hereby appropriated for I /~~ compensation of assistant Trial Justice Cler~, budgetary code ff5b-109b, from the I C General Fund's unappropriated surplus. I This day came Mrs. l.lizabeth W. Bagby, superintendant local department of I Public Ijelfare, and requested this Board to appropriate $3000.00 for hosPitalizatio~ with County funds only, upon consideration whereof, and on motion of W. A. Horner, I The sum of ~30UO.OO is hereby appropriated to the Virginia Public Assistance Fund I for hospitalization, budgetary code #80-703, from the General Fund's unappropriated I I surplus. I I This day came Mrs. Elizabeth H. Bagby, making verbal report to the Board on I the various activities of the V~A Sewing Room Project sponsored by this County, and / requested this Board to make additional appropriation sufficie,nt to allow the I' " continuance of the aforesaid liPA project. Upon consideration whereof, . 1/ c:; ,""r It is resQlved, on motion of J. G. Hening, that ~1449.1? be and it hereby is ! /' appropriated to the Virginia Public AssisBance Fund for the purChasing of supplies I ~ and the rental of equipment for use in the Y~A Sewing Room Project, or projects, /~~_y sponsored by this County from the unappropriated surplus of the General Fund, and J the County's budget is hereby so amended. Yours truly, /, ,/ /" ):;,,, ....... "1.., ,/', c- ~, ;~ "'Cr:~:;-.I"" ,~~ .,~-> .;:....,..- ....' , t V'" 'j "c thel I I I On motion of T. D. Watkins, the 1;:. Ii. Baker lielfare Camp Auxiliary is hereby i / made custodian of all the ~ounty tangible property assigned to use in thi~ Camp, andl the keys of all Oamp buildings are hereb:' placed in the care of the said auxiliary. I This day the Axecutive Secretary read before the Board a statement from the State Auditor of Public Accounts in account with Chestertield County for service II rendered in making the audit of the County records of the fiscal year ending June 30, 1939 and for service rendered in making installation of new accounting system, ! and upon consideration whereof, , It is resolved, on motion of J. G. Hening, that the sum of $600.00 be, and it is I hereby appropriated from the General Fund's unappropriated surplus for the cost Of! ,I County audit, budgetary code ffla-201; and be it further resolved that the sum of ~38.69 be, and it is hereby appropriated from the unappropriated surplus of the I General Fund for the cost of installing accounting system, budgetary code #18-201. i This day the Executive Secretary read before the Board a written report of activities of the W. H. Baker Uelfare Camp Auxiliary since July 1, 1940, and the report was filed. ,,-;;../ "'{(tJ~_ '1/ '>~c / .,... /~.~,:,( /t/L' - ~'-' It apDearing to the Board that certain items set up in the County's current l budget for other welfare aids, budgetary code UBf, of the General Fund may be trans~ ferred to the Virginia Public Assistance :r.'und, It is, therefore, resolved, on motion of J. G. Heninf, that the sum of $137.40 be, and it is hereby transferred from the General Fund, budgetary account Bf~214 to the Virginia Public Assistance Fund, and the budget is hereby so amended. I ! I This day the Executive Secretary read before the Board a letter from A. M. TOle~ & Co., in which he advises the County that, since the award of making the County aud t for the year ending June 30, 1~40, that he had been informed by the State Auditor of, Public accounts that audit of the records of the local Department of Public vielfare i should be made along with the audit of the County Treasurer's books; and it appearin~ to the Board that the audit of these two offices had been previously made for the I sum of ~600.00, ! It is, therefore, resolved, on motion of E. T. Goyne, that the Executive Secretary b~, and he is hereby directed to request the said A. M. Toler & Co. to make audit of the I books of the local Department of PUblicI.eltare for the sum of ~100. 00 in addition I to preVious agreement, and the letter is filed. I I I This day the Bxecutive,Secretary presented to the Board the report of the State I Auditor of Public ~ccounts ~n the matter of the audit of the records of the late i Philip V. Cogbill, Clerk of the Circuit Court of Chesterfield County, said audit cov~r~ ing the periods Jan. 1, 193~ to Dec. 31,1939, and Jan. 1, 1940 to May 7, 1~40, and o~ motion 01' H~ T. Goyne, the report is hereby received and filed. I i This day the Executive Secretary read before the Board an order of the Circuit! Court of Chesterfield Cour,ty directing the purchase of the H:l40 Supplement to the ! Virginia Code of 1~36, and t~e Board, hearing said order, doth, on motion of H. T. I Goyne, direct the ~xecutive ~cretary to purchase the said 1940 Supplement to the COfe. This day the Executive Secretary brought to the attention of the Board the pro-j posed use of'Qement-asbestos pipe in the sewage discharge line in the t1anchester i Sanitary District, instead of cast iron; and upon consideration thereof, and on motien lof Vi. A. Horner, the Axecutive Secretary is hereby directed to purchase cast iron pipe, I meeting the specifications of R. Stuart Royer, Consulting Engineer, tor use in the : lmnohester Sanitary District. I , i I This day the Executive Secretary read before the Board a petition of several citi- Izens of the village of Rttrick requesting this Board to correct certain unsatisfactory storm drainage which causes the backing up of sewage in the sanitary sewer lines in , the village, whereupon, I I The Board doth, on motion of Ii. T. Goyne, appoint Pl 'II. Covington and hm. S. Coburn I to make investigation and study of the aforesaid complaints and report back to this ' Board \t its next regular meeting; and the petition is filed. This day the ~xecutive Secretary brought to the attention of the Board the claik of 1tt. C. C. Johnson, 1911 lJansion Ave., in which it is claimed that the said !~. : Johnson made verbal request of John G. Graham, the then Director of Sanitation, for ! the installation of a water service connection to be made during the progress of thei V~A project installing the Be11meade Sanitary District water system, and it being I claimed that the said 1~. Graham did promise verbally to make this connection withou~ charge to the claimant, it is, therefore, requested that the County make customary service connection without cost to the said C. C. Johnson, in 1911 1funsion Avenue. I Upon consideration whereof, It is resolved, on motion of 'vi. il.. hereby directed to advise the said responsibility in this matter. I Horner, that the Executive 5ecretary be, and he i~ C. C. Johnson that the County cannot accept the I I Whereas the hlectoral B~rd of Chesterfield County directed the County Commissipners to canvass the vote of the recent town election of Colonial Heights, and whereas the I statute provides that the Judges of election in any such town should canvass the vot~, and whereas both canvassers did canvass said vote, and whereas it appears doubtful whether the Board of Supervisors has the power to pay the County canvassers, and I whereas the secretary of the Chesterfield ~ounty Electoral Board appeared before thi~ Board of Supervisors stating that the Judge of the Circuit Courp had advised the Clerk ~f his said Court to permit both Boards of canvassers to canvass the vote. i Now therefore, on motion of \..11.. Horner, it is resolved that the Commonwealth's i Attorney be, and he hereby is requested to advise with the Judge of the Circuit Court of Chesterfield County requesting the Judge to ente I' a proper order in the premises~ I I ( , This day the Executive ~ecretary presented to this Board proposed contracts of ! , Pittsburg ~quitable Meter Company, Neptune !ieter Company and an extension proposal ot Hersey Manufacturing Company in reference to the purchase of cold water meters. I Upon consideration whereof, and it appearing proper to do so, This Board, on motion of ~i. il.. Horner, doth resolve that it accept the extension I agreement proposal of Hersey u~ufacturing Company dated September 7, 1940, and ex~ i tending a former agreement dated 1fuy 31,1939, which was accepted on August 30, 1939.1 Be it further resolved that the proposed contract with the Pittsburg Equitable Meter Company and Neptune Meter Company be not accepted. I 1..nd be it further resolved that ". S. Coburn, Executive Secretary, be and he hereby I is authorized and empowered and directed to purchase the County water meter require-I ments for sanitary districts or for other purposes from Hersey Ueter Company in accof- dance with said extension agreement, until further order of the Board. I i I i I 1_,.,_- On motion of Ii. k. Horner, it is resolved that the following streets be, and I the same are hereby taken into the County Road System, to~wit: ! Temple Avenue and Ivanhoe Avenue, as shown on the Plan of Warwick Place plat,1 book 2, page 301; ! Meridian Avenue in the plan of Villa Heights, as xecorded in plat book 3, pagt 126 ; Terminal Avenue between Berkley street and Newport Street; , Summer Hill Avenue between Berkley Street and Newport, as shown on the plan of Summer Hill Plaza Addition. plat book 7, page 48; Dallae Street, between U. S. Route ffl and Berkley Street and Columbie Street I northwardly from Dallas Street to the line of the subdivision blown as I Southampton, as recorded in plat book 4, page 12. I Again in the matter of the road near the Black Heath coal mines came George I Haw requesting this Board to take such action as is necessary to have the aforesaid i road irn.nec.iiately constructed. i1hereupon, and on motion of H. T. Goyne, T. D. \iatkinjl, Supervisor, and hn. S. Cobunn, Executive Secretary, are hereby appointed a comGittee to study the matter and report back to this Board at the next regular meeting. , ! This day came Dr. E. C. Gates, Health Officer, and submitted his monthly sta-i tistical and narrative reports for month of August, 1940, and the reports are filed. I I The Executive Secretary requested the Board to place additional locks on the i outside doors of the clinic building at Camp Baker. \lhereupon, on the motion of H. I T. Goyne the matter of additional looks for the Camp Baker clinic building is herebYi referred to the BUildings and Grounds Committee. I The Executive Secretary read before the Board the order of the Judge of the I Circuit Court of Chesterfield County declining to approve this Board's proposed ordi4 nance setting up certain zoning restrictions, and the order is filed. I i I ,./' ",/ ; 4~-:;.l ~ , "-9 h/-, /9'~, This day the Executive Secretary read before the B~rd the resignation of Mis4 .mrgaret.RaWlinson from her position as Home Demonstration Agent in Chesterfield Cou~ty so that she might accept another position. On motion of J. G. Hening, the resiganti~n of Miss tJargaret Rawlinson, effective November 1, 1940, is hereby accepted, and the I letter is filed. On motion of Ii. 1'. Goyne, the Exe~uti ve Secretary is directed to open all bid1' on material, equipmen~, or other items to be purchased in public at such time and an such day as previously set by him. ! I This day the E.xecutive Secretary brought to the attention of the Board a requ~st C , or the improvement of Du Pont Avenue in Rayon Park, and the matter is referred to t~e jY' oad Committee for its study and report to the Board at the regular meeting in March~ /L,II..( C,-").,, 1941, the time set for the adoption of roads by the County. I" , This day the E.xecutive Secretary read before the B08rd a petition signed by c~ti~ / zens of Forest View in Chesterfield County requesting the Board to have a street lig t ,vel. ' nstalled at the intersection of Reedy and Royal Avenues in Forest View, and the mat er 'c~l~~~ s referred to the Light Co.nu:rlttee, and the petition is filed. ; " ~t""'''1 I I I i The matter of. written and/or verbal assignments of County employees salaries, 'n part or all, was brought to the attention of the Board, and pon consideration whereof, it is resolved on motion of T. D. Watkins, that the xecutive Secretary be and he is hereby directed to not accept, or honor in any way, ny assignnents of County employees salaries or wages except when so ordered by the ourt. Again in the matter of water and sewer connections in Sanitary Districts and otherwise, the Board doth, on motion, resolve that the serving of more than one dwel - ing or other building through anyone water connection or any one sewer connection b not allowed. Again in the matter of rights-of-way for the re-location of the road leading ! northwardly from State Route 656 by the plant of the Old nickory Chemical Company atl Bellwood; . I It is resolved, on motion of H. T. Goyne, that the sum of ~363.00 be, and it is here~ by appropriated from the unappropriated surplus of the General Jfund for the acquisi t~on by this County of a clear right-of-way, budgetary code l8~602, for the re-location or the aforesaid road, and the Executive Secretary is directed to prooeed with the obta n- ing of said clear right-of~way. i ! i The matter of trash coilection service by Chesterfield County to residents inl the subdivision of Rayon Park was brought to the attention of the Board, and it appe~r~ ing to the Board there now exists only a few residents in said subdivision; therefor~, Be it resolved, on motion of P.. W. Covington that the Executive Secretary communicat~ to the said residents of Rayon Park the Board's request that said residents place thf trash for collection in regulation containers at the roadside of the Richmond-Peters urg Turnpike for collection by the County truck on scheduled days. I i Again in the matter of the claim of Dr. Eugene E~gleston in the case of dog I biting child of C. M. Guill, the itemization of said claim was read before the Boardl in the following words and figures, to-wit: i I I i I "Replying to yours of 28th instant, will say that seven dollars of this bill went for serum. There were seven visits to the office at ~2.00 each for treatment of a very bad lacerated wound of the boy's leg. After the dog was killed there was nothing to do but give the serum in four- t~en doses. This is all the explanation I know how to.make. twenty one(21) office visits at $2.00 each; and 47.00 for serum makes $49.00 At no time was he charged more than $2.00 per office visit. I (Signed) Eugene C. Eggleston, M.D." ~ Upon consideration whereof, and upon the advice of the Commonwealth's Attorn y that the Statute provided only for the costeof serum and its administration. doth 0 motion of T. D. \iatkins. direct the sum of $35.00 be paid from the Dog Tax Fund be aid to Dr. Eugene Eggleston for rabies treatment to the child of C. M. Guill. In the matter of the county-wide water supply system, the Executive Secretar explained to the Board the probable necessity of his and other county officials going to Wahsington. D.C. to confer with representatives of the Federal Government and asked the Board's authoriBation of said trip if and when necessary; \ihereupon, it is resolved. on motion of J. G. Hening, that the Executiye Secretary be, and he hereby is, authorized and directed to call upon the proper authorities 0 the United States Government in \iashington. D.C. in the matter of this County's pro posed watar supply system when in his judgment S~le is necessary, and Be it further resolved that such expenses incurred in making the aforesaid trip, wh are proper to do so, be paid by Uis County. The Executive Secreta ry brought to the attention of the Baord the forthcomi g convention of the League of Virginia Municipalities to be held in Roanoke, Virginia, September 22, through 24th, 1940, and asked that he be instructed to attend this Oonvention; whereupon. It is resolved on motion of P. ~i. Covington, that \/m. S. Coburn, Executive Secretar , be and he is hereby dir~cted to attend the Convention of the League of Virginia Municipalities to be held in Roanoke, Virginia, Sept. 22, through 24, 1940, and the proper expenses incurred in making sal~ attendance to be paid by the County. The request of County police Officer, F. F. Vincent, taat his salary and all w~ ances be paid at the time he begins his annual vacation on September 15, 1940, was brought to the attention of the Boardj Upon consideration whereof, It is resolved on motion of Ii. A. Horner, that F. F. Vincent, County Police Officer, be ,aid his full salary and all allowances for the month of September, 1940 on September 14, 1940. This day, the Axecutive Secretary advised the Board that P. H. Brooks, emplo by the County as Inspector on the construction of water and sewer systems in the Bellmeade and Manchester Sanitary District, had been discharged for failure to appe r on job when due without satijfactory reasonj and further advised the Board of the r - quest of said P. H. Brooks that he be paid a bonus ot $15.00 tor each month of empl ment as stipulated in employment agreement for satisfactory work. On motion of J. G. Hening, the request of P1 H. Brooks for a salary bonus at the of $15.00 for each month of employment by Chesterfield County is hereby denied. Whereas, Halter G. Lipscomb had heretof'ore agreed to accept $100.00 for a ri of-way for Cherry Lane along and aoross his property; and vihereas, upon tender of said purchase price and deed, the said Walter G. Lipscomb deolined to accept said price, to execute said deed and declined to negoti further, and Vihereas. it appears that this Board has heretofore by proper resolution made Cherry Lane a county road and the same bas been accepted by the Virginia State Depa ment of Highways. Now, Therefore , be it resolved, on motion of W. A. Horner, that this Board proceed to condemn the right~of-way necessary for said Cherry Lane, and be it further resol that M. A. Cogbill, Comnonwealth's Attorney, be and he hereby is empowered and dire to institute condemnation proceedings on behalf of this Board against \'alter G. Lipscomb for the necessary right-of ~way. And be it further resolved that M. A. Cogbill, Comnonwealth's Attorney, be and he hereby is designated as agent of this Board to sign all necessary papers and to make all necessary aff'idavits in connecti n therewi tho On motion of Ii. A. Horne~, it is resolved that pro~er notices be given to land proprietors along those portions of Routes #336 and 6360 of the intention of Board to abandon said portions of said routes as is indioated by orders heretofore entered by this Board. This day the Executive Secretary read before the Board a letter from the vlat Comr:d tteei.of the Ettrick Sanitary Di striot #1 in Chesterfield Couhty, requesting th this Board not impose upon the said Ettrick Sanitary District the regulations gover all sanitary districts in Chesterfield County as adopted by the BoaEd on July 9, 1 Upon consideration whereof and on motion, It is resolved that the request of the Water COInIlittee of the Ettrick Sanitary Dist ffl be and it is hereby denied, and the letter is filed. -~- This day the matter of an Ordinance prohibiting the recordation of any plat or map of a proposed subdivision without having first obtained the approval of the County Road Engineer and the County Surveyor, was brought to the attention of the Board and upon consideration whereof the Board doth on motion of vi. A. Horner adopt such an Ordinance in the following words, phrases and figures, to-wit: AN ORDINANOE An ordinance requiring owners and proprietors of property in Chesterfield County, proposing to subdivide property into three or more parts for the purpose of laying out any suburban lots to obtain the approvals of the County Road Engineer and of the County Surveyorj prohibit- ing the reoordation of any plat or map of a proposed subdivision without having first ob- tained such approvals and setting up certain requirements for aprroval. Under and by virtue of the authority conferred upon the :Board of SuperVisors of" Chesterfield County, Virginia, by an Act of the l1eneral Assembly of Virginia, approved Maroh 2,1938, and known as Chapter 55 of said Acts of Assembly, this Board of Supervisors having eurefully considered the matter, doth subject to the apr>roval of the Judge of t.he Circuit Court of Chesterfield County, Virginia, ordain as follows: I Seotion 1. That every suvdivider who divides his land into three or more parts fori the purpose of laying out any suburban lots in Chesterfield County shall submit a I plat or inap of the proposed subdivision to the County Road Engineer and the County i Surveyor for their re specti ve approva13 of ;mch subdivision and map f"or recordation~ that. the Clerk of the Cireui t Court of tha County of Ch,asterfieLi 811..:111 ~lOt. record I any ma:p or plat of a tract of land divided into three or I.lore parts for. the p~rpose I of 1a,jTlnc out any suburb.9.1l lots unles8 ther'3 11) 3ho','ln on 'CI13 flc'3 i)i"J,linLl L or I map the approval of t~le Couuty Road Eneineer of Chesterfield County and the County I surveyor of Chesterfield County, Provided, however, this ordinance shall not ap,lYI' in the town of Colonial Heights. Section 2. The rollowing general rules and specifioations shall be complied with I by the subdivider betore the Oounty Road Engineer of Chesterfield County and the I County Surveyor of Chester. field County sh~ll approve a map ot p&at of any SUbdiVisiJ'n:- '(a) Where the plat or nap of subdivision consists of Dore than one sheet, then each sheet shall carry the number of the sheet, the number of sheets, the scale, th meridian, the matching numbers on the borders. I (b) All maps or plats must be black line prints made on "thick Direct Printing, I Blaek Line Cloth, Blnel: Qud White Prooess" of Charles Bruning Company, Inc., or itSf equal, drawn to scale of one inch equal to one hundred feet, exoept in speoial case wi th the approval of the Count.~r :i.oad Ll13inuGr, on ;3huets twenty-four inches long by, sixteen inches \litle, with one-fourth inch border on the left side, bottom and right I side, and one and one-halt inoh border on the top side, with the title in the 10vrer right hand cor:ler. I (c 1 Said plats or maps shall show all qir1.enslons of" the lots alid streats UHQ I when streets are curved, all neceiOsflr,\' i,nforT'1ation must be shown to enable the re- I staking of the linesj and J.inensiol1s rnwt b(~ eOlllJUtcd so that the blocks close v.rith an error of not more than one foot in two thoUSSl~ld f,3.3t. (ll) One every lot of street line sufficient d.dta :3h~Lll be Given g,) that the I lines can be accurately retraoed in the field from tl~ cornerstones and other markets of the streets s110VJl1 on the plAt [lllJ Lantlll'.3i on 0hu :)l'Ollarty. At the street inter- section all corners shall be marked by cornerstones, and where sight on the ground ! from stone to stone is iUrO~L3i blc;, inh'rn,;,1i'l'CU 3l;o:~(<) shall be set. The points of I curves and the points of tangents of all curve:1 shall be marked with angle stones. I All angle and cornerstones shall be a I1inamum size of four inohes square at top and I twenty-four inohes in the ground. : I I I : i I (f) Wherever thr: roads or streets in Ci no Vi ,'mh..::i vision run to a pro)ortr line, II they must be in alignment with any streets existing in the adjacent property at the, point of cro;,sinc tbe p'o"Jc:.t~r lLn. Where adjacent property has previously been I subdi vided, then streets und l'oadiJ<.i,ys must show for a distance of at least two II hundred feet on the plat of t.he m'o;:;ert~r being subdivided, and this requirement I shall obtain where property adjoins the TO\m of C,.lonial Heie;hts. All streets or I roads shall have a ninim,ul width of fif l:.y feet unless otherwise authorized by the I Board of Supervisors. I I ! I i I I I I I I (e) No plat shall be approved for recordation which reserves a narrow strip of land arounl! or along any or all sides of said property which is cOI1.1'lJ.only known as "a spite wall or strip." (g) The map or plat of subdivision presented for approval for recording must show all easements granted for public utilities, as well as proposed easements for publio utilities, sewer, and water lines, which may be required for pUblic service to said subdivision, whether said services have been installed or not at the time the nap or plat is presented for approval and recordation, and shall show on its face the statement and acknowledgment of the proprietor as provided by law, and shall in addition thereto show expressly whether the streets thereon are dedicate~ or not, and if there be a mortgage or Deed of Trust on said property, the Trustee in said Deed of Trust or mortgage and the noteholder shall execute such statement and acknowledge the same, consenting to the sub~division and dedication, if any. (h) ~ll maps or plats of subdivisions presented for approval for reaordation, vacating plats heretofore recorded, must show the plat book and page number of the plat being vacated. (i) All plans of SUbdivision presented for approval shall carry the following certificate, signed by the engineer or engineering firm making the survey and the plans: "Engineer's certificate To the best of ny knowledge and belief all of the requirements as set forth in the ordinance for approving plats of subdivisions for recordation in Chesterfield County, have been complied with." Section 3. The subdivider shal+ submit for approval th. original drawing, and one copy to be retained by the County Road Engineer. Section 4. This ordinance shall not relieve the subdivider of complying with all state laws where conditions make the said state law applicable. Section 5. The clerk of the Circuit Court is directed to refuse the recordation of I any such plat or map as is contemplated by this ordinance unless and until the requirement of this ordinance has been met. Section 6. This ordinance shall become effective when approved by the Judge of the Circuit Court of Chestertield County, Virginia. Section 7. It is ordered that a certified copy of this ordinance be torwarded to the ludge of the Circuit Court for his approval. l Ordered that the meeting be now adjourned until October 8, at 10:00 a.m., 1940. 2l~~ Executi ve Secretsry ,/ -I ./'. / 1/,1., ,( Y ,.,::. !. )tLt~-A/ Chairman / r ......__.."'...."'~"'..._-,--,,---_._.__..,-_...... '-'-,...."'.'.."',......,,.~>,,,J....,...,....:<t-....,,... ,,""-'