10-08-1940 Minutes
Present:
H.L.Chalkley, Chairman
J.G.Hening
H.T.Goyne
.1. A. Horner
T. D. Watkins
p. Ii. Covington
VIRGINIA: At a meeting of the Board of
Supervisors of Chesterfield County
held at the Courthouse on October
8, 1940, and in the l55th year of
the Commonwealth
The minutes of the last regular meeting having been read, are approved.
ItSalaries Allowances Com
the Executive Secretar
,
Horace L. Chalkley
J a.tne s G. He ning
W. A. Horner
H. T. Goyne
P .vi. Covington
T .D. \Iatkins
Hm.S.Coburn
Margaret Rawlinson
i\.uline Barrett
P.Rixey Jones
R.F.Jones
Matt Redd, Jr.
blatt Redd, Sr.
B.J.Banks
Linden Robertson
Ira. S.Hepburn
Juanita Terrell
'Iialter N. Perdue
Marcus A.Cogbill
O.B.Gates
Catherine K. Phillips
Ruffin Gregory
Geo. H. Moore, Jr.
John Ii. Snead
Robt. i\.. Ivey
~velyn H. Johnson
C. Ii. Smith
I.E.Bowman
R.',j .Koch
E.P.Gill
Geo. M. Johnson
C.W.Cunningham
H.N.Terrell
H.D.Yarborough
U.B.Puckett
F1 F. Vincent
\1.H.Flynn
O.L.Taylor
S.B.Hirshherg
C . S. Romaine
J.Wm. ;Jance
D.P.Bass
H.H.Heintzman
Ravee Norris
A.K.Missimer
E. L.Bemiss
A.K.MissiI1er
E.Bruce Fergusson
Fred Pilcher
14.94
" 5.60
tt 9.83
" 9.66
'Ueltare 8.33
" 16 .67
" 25.00
" 25.00
Salary and mileage Supv. Sept.1940
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Executive ~cretary
Home Dem. Agent
County Stenographer
Jogr. .t~ent
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II Co. truck driver
" .. It helper
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tI Janitor
II tI helper and
II Night \/atchman
" Sub. stenographer
" County Clerk
" Commonwealth's ~tty.
tI Sheriff
" Asst. Clerk
" Sub. truck driver for
Matt Redd I Jr. "
It Conn. of Revenue It
II Trial Justice "
" Clerk Trial Justice "
" _.sst. Clerk Taial Justice
',' mileage and tel. allow."
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sub. janitor
Sept. 1940
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" Police Officer
", mileage, and tel. allow.1t
II Police Officer "
" .:.>witchboard Operator
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" and maintenance of office" II
Mileage in attending Zoning Com.
meet ings
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Member Local Board of Public
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"Routine Standara Claims Paid by the .L::xecutive Secretary":
Business Equipment Co.Inc.
City of Richmond
Virginia Electric & Po~er Co.
\'estern Union Telegruph Co.
Chester Phurnmcy
Truby Motor Co.
.Lir.T.G.Pretlow
Robt. Murrary
Inspection 15 machine s
Cost of responding to fire on
Royal Avenue
Current-Helfare Dept, C.H. and
Camp Baker, Soil Conservation
Telgram from Roxboro,N.C. ~Police
Dept.
l~dicine for county prisoner
Gas and oil County truck
To viewing and exam. of bodies
of deceased
Cleaning septic tanks at C.H.
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$29.28
28.58
28.68
28.38
29.13
29.58
250.00
75.00
100.00
125.00
40.00
60.00
50 .00
75.00
75.00
65.00
24.00
83.33
245.33-
125.00
33.33
23.00
307.42
300.00
200.00
75.00
251.40
220.00
221.45
206.05
128.45
204.00
205.00
205.00
75.00
209.60
62.50
75.00
70.00
95.00
719.00
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$,:r;-568.11
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$7.50
75.00
57.28
.50
.75
52.14
75.00
45.00
FiJ.elit:,r .:.D(.i. ~npo;.~ii. Co. of' l:d.
!IIte'uti]' e :~t:.~LJ..:~r(~ Gl.~~.-11 :.'._I~._: i.~.. ~r tliE2-fd~U eu '[,1 \'C~ ..;c C1"8~~:}.:;.~.II...~ - (Cc11tinuc:d)
~-) ;.-. Bllh.cn
'.c}e CJles;:r'8,>l~e ::rlet PotOlr:C Go.
ii.ene\.',11 prunit:.!.i on bOlla" 01' Ceo.
off'icur:;
Ie (:; for r lontt of' .cuI Ll,-:t, 1 ~'''O
Lon:,l ':n,l lone c1iE'.t:rwu :ervi co
1'01' ;jc;ptcI.1ber
~ . .
.LU!l:'C'.' COL.r.1E'nlon
]r:~ ~'u(~l oil - 410 r:,;l. \. 6:~8t.
Po~~t{.r'8 for .i..IX8C. See':;/'~:: office
...:ire protection eontr"ct~July,
..u(ur;t : ncl :-ortcr.tcr
:JervicQ contruct.
0troet lirhtiL[ in Gounty
Lr. '''ubrt:Y G. .belcher
P.L.'l'r' \'if~
::r;~. r;:'!'too T.CcCbU1,p.r:.
'1'0"11 01' Co1oni81 Loi{ lite:
Eun'01JfL;: ".ddi,TtC :;:,clllne Co.
Virgini:; ";;100'01'ic L 1'0'.01' Co.
:";4l.00
7.bli
:'lG.~)~
b.OO
bO.C3
1t).u::J
7b.OO
1::".10
'l?3.09
"Clu1nc;~ P.::oiu )).:L.._~~~~'-":::.Q..q]::s:..~~:r:r OIL_ltd.",; ,.utho:cL,8a L:/. .LXGsuti vu ::.;ecret"l'.'l ":
V~rg~n~L' St,it~onery Co.
Vlr{~l:ll:' ;..,1,(,tlO!:,,:r~! Gc,.
S.B.",dkins &:, Ce.
Virc:iniu ..:.t:,t1onery Co.
c"he ~.;ter ~)lln,l'y Co.
Chi,,:;. l.(;OrLd'(j };U\:b. Ce,.
RichP.lOlHl Ed\:e. Co.
Sl?On?CJ;' P!'int~nc Co. .,
V1rElllln ~t~tlon~ry (,,0.
Office [)ulJ!JHes
" ... it
Binuinc t\~ property books
Envelopes, pLper, etc.
0uv:;J.ie s
;;jupnlie~; for ..[Fri. AJept.
Y:.l') locks
Crir:linnl Li~ltor~r rocurl~f~
Onu 'inm:,( book :lei typo ele:,ninr
fluid.
..ork in Treus. ofj'ice
'i\,'o Line-'l.-Tir,Q~~
..01'1: ut. Cnnp B:;ker [:,Ed C.E.
e r: 110r1e. ....cale-Go
194C Suppler;,ent tu V:;. Code of
H;35
Repair ~ork fit G.H.
Lbr. for n:pnir "or}:
Door cloner
Pnintinc fit C.E.L.C,lLP DrJ:or
lr.st:dl:inr clock in C.E. and
in;;t:Jllin[' ne'.: ,-;\:1 toh in office
of ~xec. ~~,ec' y.
h.1:. Sho o:~r;i U;
Rer:Li. 11fton LUYlli, l1'.e.
b.G .1':~:t;oi\field
Pu t ton : nel. G ol"pr:ny
The l:iohie COllpuny
o . H. lli::nn
lJ.B.Cooch:Yll &:, Sons
L.D.CGoko Snfe end Lock Co.
G. 1!'. Gh<.llcley
..lex T.Ste',:~j'ct
0;1 . ~t-)
.Ll
7.00
71.51
4.47
~.7~~
10.2e
7 . 0~)
". <, ..
u. vi-.J
9.G5
S? . ~5
4~:. 40
17 .m~
10.00
30.0(.
25.00
9 .~:.5
::55.bO
.,;il, ::;0<;1.05
l
~~.).L._ ;;;; 364.70
"u fcdLneow, ell: irw_ :~(lt (;.t:2l:~:iJ'J.~9.--. Bl_~Jl.;~.::.(!-,:.rl..cl })g:J.Ct, }')~',.tl~_ f.:2~:3.cUt.J_\I~:-:.. ';;2_c~"y: .;_~'
"""L;ce.ll.'ln,::ou;,:; Cl"l!.lc; :.'Ilo',:ed li't BODrd c:J.'-,- .P':iCl 'by Executive :';cer"t::y'V fron
----;,!----'--n8nlt'r:,i1 :Fund:" _.. --- -_._._-
Vi1'['in1:, .iJCpt. of Ilich,,:r,ys --'".lfc:uiprl:~!1t Oper'.tor und eO:,uipment ';;;9.48
l:.".CoCbill Colldctine cluli,n',lLnt reul 8f3t"te
tuxes:
vit(o Ho '.' IJ 1
Vie','!6T' in
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R.C.Bontley, GitY~8rgeMnt
L.;. '.: .Ellison
"1:1.3. Coburn
Lunuey 0 ow ,is :dons
Ieo for CGr~ Boker (July)
.Lxpen~;es Ettendinc Convention nt
RonnoLe
VAPetul,lef! i1ncl frui t:; Ce,np Baker
Ls.undr:l fOI' "." .Dnker Cf-1I:1P
.....cr3 for '''.''. B[:ker Cc,np
LUU!1,lry for eLl,.p el1iluren
Grocerie f3 for '" ;,; .DH1:c;r Ch!"lp
;:111:, but.ter :;nel cr:.l~E>'-[lQe
Groce i e~~ for Dr; 1:01' C, .11P
ICE~ for G::::n.p Baker ( ."ur:ust.)
Le(icine i' for (Jal'1p Chilliren
Brend [:lld c:,ko;, 1'01' CU,lP B['kor
,~artGrly proportion of cpprop.
for sUI)po1't of' Ladth Dept. -
qu[:rter 8ndinL ~Apt.30,1940
:';"Di,t'Jl:.ion t,l=< list
Cook (:t C(IIq) Buter - 13'J1. clue
T(,x ticket10:
llardy ',:ee1:8
idci.noy"d. ste~.J; U-, uni ry
C.Y...noburtLon
,_Ellie Johnson
H .B.GoCQ':.'YIl & Lons
Greer.leaf Ddry
}'c\usnc: t. 'i'; utore
S.'1l .Ellir:::on
Che star I'lL rL:.tCj'
Bond jjekerc\
;.:.tr{ te Dept. 01' lis '11 th
~lirg.il1i.:" :e211J.L~.;:~~: Co.
Eva Bnnks
Virginia ~t~tinne~y Co.
HO'lnl Tpl',8'. 1'i tel'
~.. '. .1
rI..L. "l.nfruE:;
V .I.[,urce~.)s
'" .H...p po r";on
.. .1l.i"1)F:r"on
.L..a .1.:08e 1e ~r
II. T . ~11er.raan
Co.Inc.
t~rI';0 ',,1' i t:: r
:.~b.~':nrlorlI1.Hnt of'
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;;;;31.50
L.:";5
1<'.85
<;).60
::9.56
iA.40
16.00
:';?'74
95.Cl
bb.74
1.00
3.70
20.45
1875.(;0
:'~74. 50
1.44
lli..o_~JL
90.'75
10:';.06
4.00
4.00
4.00
4.00
'1.0C;
4.00
02,'2<;)7.89
'.
:;;>t22.29
J.K.Halder
"Claims Paid by the Executive Secret1.1rY,fron the Dog Tax Fund:"
Salary and nileu€e Game \larden, Sept.1940
-r--
$45.00
"Claims Alloi:ed by Board and Paid by Exec. Sec'y. from the Dop' Tax Fund:"
V.I.Burgess
tTrs. .....ddie Newton
Mrs. B.D. Irwin
Cow died of injuries by dog
Two turkeys killed b;' dog
~ix turkeys killed by dog
$20.00
3.47
12.60
$36.07
\'
E. 'o;. Blankenship
"Claims Puid by ~xecutive Secretary from the '"estov8r Hills GO&.D Fund: tt
$70.pO
Collector of garbage
"Claims Paid by l:.xecutive Secretary from the Ettrick San. Dist. Oper.Fund:"
Grace B.Pond
B. '.i .':alton
C .R.Eane s
Virginia Electric &. Paller Co.
Gi ty "later "'orks, Petg.
Hersey Mfg. Co.
SalarY-~istriet Clerk
Janitor
ReadiUf; neters, makinc tGpS, ete.
Current used Town Hall
Hater used Quring July, 1~40
5/8" disc meters
,p35.00
5.00
41.95
.56
92.01
264.60
$439.12
. \i
"Claims }~llowed b'l the Board and Paid by Exec. 3ec'y. from Ettrick Sen.Dist.
L.B.Pond
H.d.Hawkins &. Co.
,
'..ork on sevier line
".Iork on seVier from Va.State College
to Lieht Street
Opere Fund":
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$95.10
56.55
$Jkf106 0
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"Claims Paid by Executive Secretary from the Ettriek 0an.Dist. Constr. Fund:"
Appomuttox Iron ',;orks
Glamorgan Pipe &. Foundry Co.
Uanilla rope
Pipe for Ettrick Job
$1.55
941.76 $943.31
, y.,
"Claims .....llowed bv the Bottrd and_Paid by Exec. Se~'Y. from the Ettrick San.Dist.
Construction Fund:"
H.A.Hawkins &. Co.
Gale \.elding Co.
Goncrete Pipe &. Products Co.
Glamorgan Pipe &. ]foundry 00.
l.:itratton Sup'ly Co.lnc.
\:.G.Becker Lu.r;lber Co.
Appornattox Iron '.Iorks & Supply
H.A.HuY;kins &. Co.
Installing new valve at corner
River Street and James 0t.
Burning lead out of pipe
Culvert Pipe
Pipe
Oakum
Lumber
Co. Valve boxes
Taking out 2" line from. hydrant and
making connections
$;20.00
2.00
45.90
810.96
5.00
13.81
7.70
22.65
$928.02
Vi
Chase National BAnk
"Claims Paid bo',' Exec. Secty. from the Ettrick San. Dist. Debt. Fund:tl
Interest on bonds for Ettrick
~Bnitary District
$1l30~GO
ItClaims PCiid by .Executive Secretary fro_1ll the ....unches~cr San.Dist._C_onsV_. l!'unc!.:"
"...H. Verner
Crane &, Co.
.Engineer
Corporution cocks
~1l8.95
186.28 $305.2,3
\
"Claims ....llowed b Bard Qnd Puid b r .t!.Ixec. See' . froD the l.:anchester San.D
Virginia ~tationery Co.
Hydraulic Development Corp.
.E'ield books
Burning Furnace
4ii5.40
50.00
"Claims Paid by LXeC. Sec'y. from the Belll1leade San.Dist. Opere Jfund:"
F. "J ......bbott
Lewis L.Hanes, Jr.
Capital City Iron harks
J ame s Evans
Ennis Danie 1
E:nnis uaniel
Garland S. Sydnor
Salary-Uistrict Clerk
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Repairing indicator on water
tank
Labor
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$30.00
24.80
13.93
1.05
4.80
2.25
222.04
$55.410
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$2<i:lSJ87
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"ater used Aug.l-Sept.l,1940
Virginia btationery Co.
"Claims .I1.l1owed by Board and Paid by Exec. ::iec' . from the bellmeade S n.Dist. 0
t1C1aims Paid by Exec. Sec'y.
Hershey Mfg. Co.
A.M. Verner
Lewis L.Hanes, Jr.
Ennis Daniel
J atle s Evans
Ennis Daniel
Richmond Rousing Corp.
John R.Frischkorn,Jr:Inc.
O.B.Gates
,
One box carbon
from the Bellmeade San.Dist.
5/8" .1Jisc meters
Labor
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Constr.
Fund:"
4~I.oO
$19.04
42.75
6.30
3.00
10.95
18.00
45.80
9.75
$1.~7
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$596159
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This day, J .Vim.Dance, 'l'reasurer, submitted to the Board his report of
expenses incurred in the operation and maintenance of his office for the month
of September, 1940, showing a total of $1078.64, of which two-thirds, or $719.09
has been puid by the County, the remainder to be paid by the State, and the Board
approving the said report the same is filed.
]urnishing labor
Copper tubing
Summons
This nuy, Geo.H.Moore, Commissioner of the Revenue, submitted to the
Board his report of expenses, incurred in the operation and maintenance of his
office for the Dlonth of September, 1940, s~owing a total of $461.13, of which
tv~-thirds or i307.42, has been paid by the County, the remainder to be paid by
the State, and the Board approving the same, the report is filed.
I
This day, 1llircus A.Cogbill, Cor~onwealth's ^ttorney, submitted to the I
Board his report of expenses incurred in the operation of his office for the month i
of September, 1940, showing a total of ~491.66, of which one-half has been paid I
by the County, the remainder by theState, and the Board approving the same the !
report is filed.
Reports from the following offices were submitted and filed: Trial
Justice, Chief of Police, County '~griculturRl rtgentsl H~me Demonstration Agent,
Chesterfield Health Dept. (Narrative end statistical), ~xecutive Secretary,
Treasurer and VJe1fare Department (Narrative and btatistical).
This day the Executive Secretary reported to the Board he had received,
endorsed and turned over to the Treasurer certain checks and monies for credit
to the several funds , to-wit:
General Fund:
Board of Public ";elfare
R.N. Terrell
Chesterfield Health DePt.
Marcus A.Cogbill
Ettrick SEn.Dist.oper.Fund:
Sons and aughters of Liberty
GlliUND TOTi~.......................$15,361.~2
Local and long distance service
for month of rlug, 1940
Arrest fee
Rental on bldg. tit Camp Baker
month,of Sept. 1940
Overpayment acct. of stenogr~pher
Rental on hall (2 months)
T ota 1. . . . . . . . . . . . . . " . . . . . . . .
$4.80
1.00
40.00
4.25
This day came Uiss 1iargaret Ha1Nlinson, County Horae Demonstrb.tion .Agent, of
Chesterfield County, and introduced to this Board I.:iss Ntincy 'l'yree. Vvho \Jill
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$~O.05
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_45.00
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f75.05
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succeed the SL.id : :h, s licrgaret Ra'.'linson, on lrovEmbe, 1, 1~40, v.'hen l:h,s Ra\ilinson s
resignntion read. at the I118eting of the Board. on 0eptember 10, Hl40, becomes
effective.
This day cf,role, Dr.B.G.Gates, County Uealth Uf1'icer (,nd discusc:ed with tliis
Board his nonthly narrative and statistichl reports for the nonth of SepteHber,
1940.
This day the stutenents 01' the State Corporation Commis:,don showine: the
o.ssesf'ed velue of the properties of the telepj,cne and telegraph cor::panicD,
electric lifht t)r;d pO'l'er companies, canal, railroads v:r:d Koter bus trallsportatioIl
companies, in the Commonv:calth'of Virginia EJS of January 1, 1940, also sho...d!:g
the stnte taxes for the lQ'lO, fUld tt€ c;rCf:B r. ceiptc end e:r:r:uel stDte ta.xes for
tl (; :{ear 1940, and the sa!'le is filed.
This day the .l;;xecutive Secr8t~,ry requested the Board that permission be
granted to sell a sink recently removed from use in the hdillinistrntion Building
and which is not now needed by the County. Upon consideration whereof, bnd
on motion of H.T.Goyne, it is resolved that the said sink be stored for such use
as it may be ne8ded in the future.
This day the Executive secretary re1uested the Board to authorize the
sale of three electric punps belonging to the County, two of which are located
on the grounds at the Courthouse and one on the County property of the \l.H.Baker
Child \velfare Camp. Upon consideration whereof, and on motion of T.D. \iatkins,
the matter of selling the suid water pumps is hereby turned over to the Buildings
and Grounds Committee and the said Committee is authorized and empowered to sell
said pumps if in its judgment such sale is to the benefit of the County.
..gain in the ma tter of this County's contract wi th the City of Peter~;burg
for the purchase iJnd supply of demestic water to the .h;ttrick Sanitary District
#1, in Chesterfield eounty, the Bxecutive Secretary read before the Board the
correspondence to and from Jos. M.Hatchett, Acting City :Manager of the City of
Petersburg, regardinp the payment of water used in said stinitary district during
the month of July, 1940, in v.hich Mr. Hatchett insists that the water used be
paid for at the rate of ~1.30 per thousand cubic feet. It appearing to the Board
that this County's contract with the City 01' Petersburg is still in force,
bearing a rate of 80pts. per thousand ~ubic feet on water used, therefore, be it
resolved on motion of H.T.Goyne, that the Executive Secretary be, and he is hereby
directed to pay each nonth for the water used in nnd by the Ettrick Sanitary
District, at the rate of 80 cts. per thousand cubic feet, plus the customary ~6.00
per month meter rent charge, and the correspondence is filed in the active papers
of the Executive Secretary.
This day the Bxecutive Secretary read before the Board a letter from
pl\;.Snead, Resident Eneineer, of the Virginia Depurtment of Highways, enclosing
coppes of letters and plat from .'l..H.Bell, Locating and Planning Engineer Virginia
Jepurtraent of Highvmys, ["iving statement of revisions in apportionment on Secondary
Road. nileace to streets in the 'rO\Ill of Colonial Hei{"'hts 4-nd the same is filed.
This Qay the l::xecutive i3ecret;"ry read before the Boaru a letter from
Schmidt and..ilson, Inc., tahnking this Board for its cooper.tion in h'lving
.:Jtratford Road, in Stratford Hills, improved, i:l1'lQ the letter is filed.
It appearing to the Board that the extension of 5th Street, in the plan
of Helrose, Chesterfield County, between Royal ;...venue und the SeWCl€:e treutment
plant of Manchester .s'!ni 'c~lry District will be necessary to permit travel into
und out of suld treatment plant. It is therefore resolved on !'lotion of Ii. A.
Eorner, that 5th ~treet, south from Royal ..,-venue to the south limits of I.1elrose i
SubdiYision and 200 feet south from the south limits of the suid I,Ielrose SUbdivision
and across the property of the Virginia ,glectric and Power Company, to the now
proposed sewage treatment plant site, be, and it is hereby adopted into the County i
Rouu :Jystem as a street 50 feet in width. And be it further resolved that the
Lxecutive Secr~tary secure easements from the Virginia Electric and Power Company
to permit the extension 01' the said 5th .street across its property.
This day the Executive Secretary read before the Board the request of
Mr.A.H.Pettigrew, Right of Ilay Engineer, Virginia ...epartment of' lIirhwtlys, that the
County secure the necessary right of W[ij' as shown on plan~3 submitted for the
revision and relocation of Houte ff651, Belmont Road, where SUllie crosses
Pocoshock Creek. Upon consideration whereof, and on motion of \1.A.Horner, it
is resolved that the Executive Secretary be, and he is hereby directed to secure
the necessary rights of V!8Y as shown on plans submitted by the said A.R.Pettigrew,
provided such rights of Vlay can be acquired without cost.
...gain in the matter of the opening and improvement of the Old County Roae.,
southwesterly from Route tr44, HiveI' Road, by the Old Black Heath Coal Hines, and
towards llidlcthian, T.D.'hatkins, Supervisor, reported for the Committee that
the property ovmer,', had agreed to allow the improvement of snid road on the
locetion of the now existing road as indicated in letter froIn. Geo. E. Em;, of
Hml and. Eu.'vi, dated september 23, 1940, in reply to letter of the Executive
Secretary dated September 17, 1940, 'which are in the following words und
phrases:
"Septenber 17, 1940
I,:r .Geo.14 . HEm ,
402-3-4 Travelers Building
Richmond, Virginia
Dear Hr. HaY!:
Pursuant to your uppearunce befoy'e the Board of Supe',visorH on Sept. le,
the Comnittee appointed in the matter of the road near the old Black Heath
Coal mines, has viewed the rO[-jel and is nor; trying to work out n feasible
plan for its improvement.
...s I mentioned to you in the afor8snid BOfJ.rd neeting, it is desirable on the
part of the Virginia Department of Hifhwnys to make improvements approxioateljT
on the locution of the existing ronu bet\~een Route #44 and just south of the
entrctllce to the firs t r::.ine, rather than to c onstruc t a neVi road through the
v;oods to the northv:est as agreed upon in Board meeting on March 8. 1939.
I have tulked with I.:r.P.',..::lnead, li'.esident Engineer, of the Virginia Department
of liighwuys this morniI1€, und he advises that he is ready to go to \lork on
the iJ.bove described section of roaCt irnnediately [lnd would like permission
to use the revised location just stated. If this is agreeable to your client~,
please give written permission for this change so that the Depart~ent of .
highways m.ajT proceed with the Viork \Ihile any necessary deeds of correction
are being made.
Yours very truly,
(Signed) "/[.1. S. Coburn
Executive Secretury"
n Sept. 23, 1940
1.~r. \. .S. Coburn,
Executive Secret6ry
Board of Supervisors
Chesterfield Court House, Va.
Dear l.:r. Coburn:
l Replyin[ to your letter of Septenber 17th wish to 8.dvise that I have taken
this mat ter up y.'ith Hr.' Cogito of the National Industrial Engineers, and he
v:rites that it is agreeable that you locate the road in accordance with
the revised location as referred to in your letter of the 17th.
I hope you will see that the \lork on this road is pushed und if there is
anything 'lIe can do to nssist, kindly advise.
(Signed)
Yours very truly,
George E. Emv tt
and that the Virginia Department of HiClnJaYs is ready to v;ork the road on that
location. Upon considerc. tion whereof, and on !:lotion of T .D. ~:atkins, it
is resolved that the Virginia Department of Highways be, unO. it hereby is
requested to inwrove for public travel Route w728,Black Heath Road, on the
locution surveyed by R.Stuart Royer, according to his plat dated February 24,
1939, which location conforms approxim[ltely to the existing road.
This day the .c..xecutive Secretary broufht to the attention of the Board a
bill from the Virginia l)epartIi18n t of Highways fo r the use of motor grader on
~his County's Fair Grounds. Upon consideration whereof, it is resolved on
motion of '\;.A.Horner, that the Axecutive Secretary be, and he hereby is,
authorized and directed to pay the aforesaid claim of the Virginia Department
of E1ghways from the appropriation to the Chesterfield County 'dhite Fair.
Again in tllli matter of additional compensution for auditing the
rec ords and books for the Loca 1 Department of Public \:elfare bf .h..M. Toler &. Co.
it is resolved on motion of H.L.Chalkley, that \i.A.Horner and ~.G.Hening,
be, and they are hereby appointed as a Committee to confer with .h..M.Toler
of ...U.Toler and Company regarding said additional paj-ment, and report back
to this Board with recommendation this day. .l.frer consultation with the aaid
.t>..1.1.Toler the Com.r~ttee returned to recommend that this Board pay A.M. Toler and
Company for the audit of the books [llld records of the Local Department of
Public \ielfare on a per diem basis the sum not to elli:ceed $150.00.
Upon consideration whereof, and on motion of J.G.Hening,it is resolved that the
repo rt of the Committee be and it hereby is ac cepted and approved and the
Executive Secretary is directed to request the ..,.M.Toler and Company to proceed
~ith the auditing of the books and records of the Local Department of Public
"eltare on a per diem basis of compensation, said compensation not to exceed a
total of ~150.00.
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In the matter of the ~1.00 additional charge for bookkeeping where install-
ment plan of payment of service connection charges is used in the sanit ary districts,
and it appearing to be some question as to tt:e proper fund to credit this $1.00
tp, it is therefore resolveu on motion of J.G.Hening, that the ~1.00 charge
for additional bookkeeping costs where the installment plan is used be deposited
to the credit of the sanitary districts fund in said district the charge is made.
This day came, R.L.""rnold, member of the City Council of Petersburg,
outlining to the Board ~ proposed plan for a new bridee over the ApPoBattox
Hiver and tracks of the Norfolk and "estern RR., between the Village of Ettrick
and the City of PeterSburg. and it appearing to the Board thut the present
structure known as Campbell's Bridge is inadequate and affords only a grade
crossing of the Norfolk and ~\estern RR. Company's tracks and that the newly
proposed bridee is to be located to serve travel to and from Chesterfield County
and offer an laternate for thru travel which is now hindered by the congestion
on the bridee now crossing the Appomattox River on Route Ul. It is therefore
resolved on motion of p.\i.Covington, that the Virginia Department of Highways,
be, and it is hereby requested to Dake a survey for a proposed new bridge over
the J"ppomattox River and trflcks of the Horfolk and \Ie stern RR. to the east of
the Seaboard ~ir Line Ry. Bridge, and to connect with Canal Street in Petersburg
and to ascertain the cost and practicality of such a bridee.
On motion of P.'vI.Covington) the Executive Secretary is authorized and
directed to purchase an ~me ican flag for this County, to be flown from sun up
to sun do~n each day from the flag pole on the Courthouse building at a cost
not to ex:ceed $10.00. ".nd be it further resolved that the sum of $10.00 be
and it hereby is appropriated from this County's unappropriated surplus for the
purchase of an ,,~eyican flag, budgetary code 19-~3l.
On notion of H.L.Chalkley, it is resolved that a resolution of this Board
requiring that copies of minutes of each Deetine: be delivered to each neti.ber
of the Board not later than 5 days after ebch meeting, be, and it is hereby
rescinded. And be it furhhel' resolved thA.t the .c:xecutive Secretary be and he is
hereby directed to have Ei copy of the minutes of euch Board meeting delivered to
each Supervisor within ten days after each Board meeting.
It appearing to the .boaru that the well owned by Garland S. :Sydnor, and
supplying water to the BellmeadeSaIi.i tary District under contrect would be
operated at less cost to the County under County ownership,it is resolved on
motion of \l.A.horner, thet the Chairman appoint a Committee to make stUdy of
a plen to purchase the wall owned by Garland S.Sydnor and su~)plying water to the
Bellmeade Sanitery #1, under contract with this County. And be it further
resolved that the said Conmittee be, and it hereby is authorized and directed to
purchase by negotiation, arbitration, or condemnation, as in its opinion is
to the best interest of the County. Ijhereupon the Chairman appointed, W.A.
~rner, and J .G.Hening, Supervisors, l.1.A.Cogbill, Commonwec.lth's Attorney, and
11m. S. Coburn, Executive Secretary, to purchase well now owned by Garland S.
Sydnor.
This day came, Geo. Vi.l~oore, Comnissioner of Revenue, appearing before
the Board and requesting authorization and apprppriation to set up a new card
system in the office of the said Commissioner of Revenue. Upon consideration
whereof ana. on motion of Ii ..tI..Horner, the Commissioner of hevenue, be, and he
hereby is authorized and directed to set up the card system outlined before this
Board this duy, the cost of equipment, printed forms and office help not to
exceed $250.00. ...nd be it further resolved that the sum of $250.00 be, and
it hereby is appropriated from the General Fund's unappropriated surplUS to the
installation of a card system in the office of the Commissioner of Revenue,
budgetary code 2b-232, installing record systems.
j;his day tte hxecutive Seccetc.ry brought to the attention of the Board
a proposed new contract Vii th the Ford Meter Box Company for tile purchase of the
coppersetters and meter boxes. Upon cbnsiderution wher'eof, and on motion of
h."".horner, the E:x:ecutiv-e ::3ecretury is authorized and directed to sign said
contract in behalf of this Board. J;,ud be it further resolved that the Executive
Secretary be, and he hereby is authorized and directed to purchase the County's
requirements of coppersetters and meter boxes from the ]'ord Meter Box Company
under terms of this contract, vlithout requirement of competitive bids.
.,";.gain in the mutter of additional compensL.tion for P.H.Brooks, formerly
employed as Field Inspector on the Bellmeade~l.illnchester Sewerage Project, the
Board doth on motion of rl.T.Goyne, reject the second request of the said P.H.
Brooks, for a bonus at the rate of $15.00 for euch month of service.
On motion of 'v;..~.Horner, J:..llington Street, between Bryce Lane and
Linwood Avenue in the ~ubdivision of Chesterfield Gardens, Chesterfield County,
be, and it hereby is taken into the County Road System. And be it further
resolved that the Virginia Department of HighvJays be, and it hereby is reQuested
to construct this street and bill the County for the cost of said construction,
vlhich cOot is to be paid from the County Roed Fund.
On motion of \i..n..Horner, Lee Street, between 35th and 36th Streets,
and Chesterfield ""venue, between Lancaster J'.venue and uverlook Street, each one
block in length be, Dnd tLey are hereby taken into the County Road System.
.~d be it further resolved that the Virginia Department of Highways be, and it
hereby is requested to construct Lee Street, between 35th and 36th Streets, and
Chesterfield ~vanu, between Lancaste r lwenue and Overlook Street, each one
block in length, and bill the County for the cost of said construction, which
cost is to be paid from the County Road Fund.
On motion of H.T.Goyne, the Virginia Department of Highways be, and it
hereby is requested to construct the County Road leading easterly from the
Richmond and Petersburg Turnpike, Route #1, from a point where SWift Creek
and Route ff621, through the ~rrowfield Nursery, towards and to the right of way
of the Atlantic Coast Line Ry. approximately .3 of a mile in length and bill the
County for the cost of said construction, which is to be paid from the County
Road Fund.
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This day, ii.A.Horner, and M.A.Cogbill, appointed by this Board to the II
C~ittee on a regional jail farm, made its reports to this Board in writing
the report being the report of the consolidated Committee: Upon consideration
whereof, and on motion of T .D. liatkins, it, is resolved that the Chairman of il
this Board appoint such persons or others, to the membership of another Committee
on the same matter to further investigate the establishment of a regional jail
farm, and particularly to determine the initial outlay to be chargeable against I
the several political subdivisions, as well as to investigate the proper location I
for such a Jail farm. ,And be it further resolved that the persons appointed by I
the Chairman of this Board on the above authority, and they are hereby, authorized!
to obtain the services of unbiased prOfessional and/or technical assistance to :
determine all of such questions. And be it further resolved that the consolidate~
Committee be requested to confer with the ~tate Prison Board and like organizations,
and the Superintendent of the ~tate Penitentiary on all of such matters. I
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It appearing to the Board that additional help being necessary in the
office of the County Treasurer and that certain of the fund appropriated for the
collection of delinquent taxes are unused and likely to remain unused, it is
therefore resolved on motion of H.T.Goyne, that the sum of $150.00 be~ and it
hereby is transferred fram 3b-2l8 to 3a-109a, of this County's budget and the
bu~get is hereby so amanded.
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This day, M.A.Cogbill, Attorney, employed by this Board to conduct
proceedings according to law in the collection of real estate taxes, made
report to this Board of collection in the Cases of the Commonwealth of Virginia
versus The Tax Title Company of Richmond, et als, and the Commonwealth of
Virginia versus Fred H. Hutchins et als, and presented his claims to this Board
for prOfessional services rendered in the case of the Commonwealth of Virginia
versus the Tax Title Company of Richmond in an amount of $90.25, there being
n~charge in the case of the Commonwealth of Virginia versus Fred H.Hutchins.
lJh~reupollh, the Board on motion of H.T.Goyne, authorized and directed the
Exe. cutive Secretary to pay to M.~.Cogbill, Attorney, the sum of $90.25 as payment I
for services rendered in the aforesaid cases. And be it further resolved that
the sum of $90.25 be, and it is hereby appropriated from the Genral Fund's
unappropriated surplus, to the payment of special attorneys' fees in the cOllectior
of real estate taxes, budgetary code l8~103, and the report is filed.
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~t app.aring to the Board that certain labor and material costs in the Ii
Bellmeade ~anitary District 61, have been paid from the Operating Fund of that
District, which should rightfully be paid from the Construction Fund of said San-
itary District, it is therefore resolved on motion of W.~.Horner, that the i
sum of $136.06 be, and it is hereby transfer~ed from 19~409 of the Bellmeade I
Sanitary District Construction Fund to 10d-~23 of the Bellmeade Sanitary District I
Fund (Operating) and the budget is hereby so amended. I
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It appearing to the Board that the use of the right of VJay of the
Virginia Electric and Power Company, adjaoent to 5th ~treet extended from the
1~lrose Subdivision by the County is desirable for the erection of temporary
offices and storage buildings, thereCore be it resolved on motion of W.A.Horner,
that j~. S. Coburn, Executive Secretary be, and he is hereby authorized and
empowered to enter into agreement with the Virginia Electric and Power Company
for permission to use the land ovmed by the Virginia Electric and Power Company
adjacent to the south boundary of Melrose Subdivision, between the Richmond and
Petersburg Turnpike, and the Seaboard AirLine Ry. Company's right of way, to
erect temporary office and storage buildings to be used by the County forces
on the iiorks Projects Administration in the construction of water and sewer
systems in the Bellmeade and Manchester Sanitary Districts of Chesterfield
County.
This day came, G.C.Chewning and others, in behalf of the citizens
of the village of Bon Air in Chesterfield County, requesting this BOard to
sponsor a \lorks Projects ,H.d.ministration Project for the repair and improvement
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of the Bon ~ir Community House.
Upon consideration whereof, and upon the offer of J.G.Hening, to donate
$232.00 for the sponsor's contribution.
It is re,--olved, on notion of J .G.Hening, tho t thi s Board make application
to the..orks .l:'rojects ":ldrn.inistration for its assistance in the repair and
improvement of the Bon Air Community House, if,and when the said Cor.ununity
house and its grounds are properly deeded to the County.
Ordered that the meeting be now adjounred until November 12, 1940.
4J<<--S ~
~ . xecutive Secretary
.N,/~
ha man
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