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01-12-2000 MinutesBOARD OF SUPERVISORS MINUTES January 12, 2000 Supervisors in Attendance: Mr. Arthur S. Warren, Chairman Mrs. Renny B. Humphrey, Vice Chrm. Mr. Edward B. Barber Mr. J. L. McHale, III Mr. Kelly E. Miller Mr. Lane B. Ramsey County Administrator Staff in Attendance: Colonel Carl R. Baker, Police Department Dr. William Bosher, Jr. Supt., School Board Mr. Craig Bryant, Dir., Utilities Mr. N. E. Carmichael, Commissioner of Revenue Ms Jana Carter, Dir., Youth Services Ms Marilyn Cole, Asst. County Administrator Ms Rebecca Dickson, Dir., Budget and Management Mr. William D. Dupler, Building Official Ms Lisa Elko, Clerk Chief Stephen A. Elswick, Fire Department Mr. Michael Golden, Dir., Parks and Recreation Mr. Bradford S. Hammer, Deputy Co. Admin., Human Services Mr. Russell Harris, County Ombudsman Mr. Thomas E. Jacobson, Dir., Planning Mr. Donald Kappel, Dir., Public Affairs Dr. Burt Lowe, Dir., Hental Health/Retard. Ms Mary Lou Lyle, Dir., Accounting Mr. Richard M. McElfish, Dir., Env. Engineering Mr. Steven L. Micas, County Attorney Dr. William Nelson, Dir., Health Mr. Paul D. Patten, Assessor Mr. Francis Pitaro, Dir., General Services Mr James J. L. Stegmaier, Deputy Co. Admin., Management Services Mr. M. D. Stith, Jr., Deputy Co. Admin., Community Development Hr. Ramsey called the regularly scheduled meeting to order at 00-1 1/12/00 4:10 p.m. He congratulated the Board members on their election/reelections and wished them success in 2000. 1. ORGANIZATIONAL MEETING 1 .A. ELECTION OF CHAIRMAN AND VICE CHAIRMAN Hr. Ramsey stated that the first order of business would be the election of Chairman and Vice Chairman. Mrs. Humphrey nominated Mr. Warren to serve as Chairman for 2000. On motion of Mr. McHale, seconded by Mr. Miller, nominations for the election of Chairman of the Board of Supervisors were closed. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. The vote on election of Mr. Warren to serve as Chairman of the Board of Supervisors for 2000 was as follows: Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. Mr. Warren was elected as Chairman. Mr. Ramsey congratulated Mr. Warren on being elected as Chairman for 2000. Mr. Warren nominated Mrs. Humphrey to serve as Vice Chairman for 2000. Hr. Hiller seconded the nomination. The vote on election of Mrs. Humphrey to serve as Vice Chairman of the Board of Supervisors for 2000 was as follows: Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. Mr. Warren congratulated Mrs. Humphrey on being elected as Vice Chairman for 2000. He stated that he feels 2000 will be a very successful year for the County. He expressed appreciation for the leadership of County staff in their chosen fields and to Mr. Ramsey for his efforts toward the strengthening of County employees. He welcomed Mr. Miller to the Board of Supervisors, stated that it is an honor to have him representing Dale District, and that he looks forward to serving with him again. He further stated that he, Mr. Barber and Mr. McHale were all elected to the Board in 1991 and, even though they represent three different philosophies, they have always been able to work together for the good of the County in a professional manner, and he looks forward to continuing that working relationship over the next four years. He further stated that he feels Mrs. Humphrey has a great future and will continue to provide leadership to the County representing the Hatoaca District, as well as participating on several regional boards, and that he is excited that she will be serving as Vice Chairman. 00-2 1/12/00 1.B. INVOCATION The Board members, County Attorney, County Administrator, Clerk and Deputy Clerk joined hands with clergy members and invocations were given by Reverend Hartha Jenkins, Vicar of Saint Matthews Episcopal Church; Dr. Wilson Shannon, Pastor of First Baptist Church of Centralia; and Rabbi Richard Smith of Congregation Or Atid. Hrs. Humphrey expressed appreciation for the opportunity to serve as Vice-Chairman and stated that she feels the County will take a greater leadership role in the region over the next few years. She further stated that she feels County residents would like to see stability this year and stressed the necessity for an investment in the Headowville Tract from the private sector and the pursuit of an economic investment to provide future employment for the County's 50,000 students. She wished the Board members a successful 2000 and stated that she feels the Board's community meetings have been a tremendous advantage for the County. 1.C. CONSIDERATION OF BOARD APPOINTMENTS Mr. Barber expressed appreciation to Mr. Warren for his diligent efforts in the division of Board members' responsibilities and inclusion of citizens into those responsibilities. He stated that, after consulting with the other Board members, there are no conflicts or controversies in the appointment process. Hr. Barber then made a motion for the Board to nominate/ appoint/reappoint members to serve on all of the commissions/ committees/boards listed in the Agenda Item. There was brief discussion relative to the Board's meeting procedures and the necessity to suspend the rules to allow simultaneous nomination/appointment/reappointment. On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board suspended its rules at this time to allow simultaneous nomination/appointment/reappointment of members to serve on the Planning Commission; the Committee on the Future; the Richmond Regional Planning District Commission; the Richmond Area Metropolitan Transportation Planning Organization; the Crater Planning District Commission; the Tri-Cities Area Metropolitan Planning Organization; the Greater Richmond Partnership, Incorporated; the Metropolitan Richmond Convention and Visitors Bureau; the Social Services Board; the Community Services Board; the Capital Region Airport Commission; the Central Virginia Waste Management Authority Board of Directors; the Central Virginia Waste Management Authority Plan Citizen Advisory Committee; the Disabilities Services Board; the Parks and Recreation Advisory Commission; the Personnel Appeals Board; the Capital Area Training Consortium; the Carpenter Center Board of Directors; the Maymont Foundation; the Drug and Alcohol Abuse Task Force; the Youth Services Citizen Board; the Tax Structure Committee; and the John Tyler Community College Board. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 00-3 1/12/00 O PLANNING COMMISSION On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed/reappointed the following members to the Planning Commission whose terms are effective immediately and will expire December 31, 2003: NAME DISTRICT Mr. Phillip G. Cunningham Mr. Sherman Litton Mr. Russell J. Gulley Mr. Harry Marsh Mr. Daniel A. Gecker Bermuda Dale Clover Hill Matoaca Hidlothian Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O COMMITTEE ON THE FUTURE On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed/reappointed the following members to serve on the Committee on the Future whose terms are at the pleasure of the Board: NAME DISTRICT Ms Dr Mr Ms Ms Mr Dr Ms Mr Ms Dorothy K. Jaeckle Walter Beam Victor W. Liu Tracy Williamson Nancy S. Hudson Edward DeGennaro Grace Norbrey Diane Horner Remington John Gibney, Jr. Bet Ludden Bermuda Bermuda Clover Hill Clover Hill Dale Dale Matoaca Matoaca Hidlothian Hidlothian Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O RICHMOND REGIONAL PLANNING DISTRICT COMMISSION On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed/reappointed Hr. J. L. McHale, III, Mr. Arthur S. Warren, Mr. Edward B. Barber and Mr. Kelly E. Miller, as Board of Supervisors representatives; Mr. George Roarty, citizen representative; and Mr. M. D. Stith, Jr., alternate, to serve on the Richmond Regional Planning District Commission whose terms are effective immediately and will expire December 31, 2003. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O RICHMOND AREA METROPOLITAN TRANSPORTATION PLANNING ORGANIZATION On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed/reappointed Hr. Kelly E. Miller, Mr. J. L. McHale, III and Mr. Edward B. Barber to serve 00-4 1/12/00 on the Richmond Area Metropolitan Transportation Planning Organization whose terms are effective immediately and will expire December 31, 2003. And, further, the Board simultaneously nominated/reappointed Mr. R. John McCracken to serve on the Richmond Area Metropolitan Transportation Planning Organization whose term is at the pleasure of the Board. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O CRATER PLANNING DISTRICT COMMISSION On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed/reappointed Hr. J. L. McHale, III, Mr. Arthur S. Warren, Mrs. Renny B. Humphrey, Ms. Martha Casey, and Mr. M. D. Stith, Jr., alternate member, to serve on the Crater Planning District Commission whose terms are effective immediately and will expire December 31, 2003. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O TRI-CITIES AREA HETROPOLITAN PLANNING ORGANIZATION On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/reappointed Hrs. Renny B. Humphrey to serve on the Tri-Cities Area Metropolitan Planning Organization whose term is effective immediately and will expire December 31, 2000. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O GREATER RICHMOND PARTNERSHIP, INCORPORATED On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed Hr. Arthur S. Warren to serve on the Greater Richmond Partnership, Incorporated whose term is effective immediately and will expire December 31, 2003. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O METROPOLITAN RICHMOND CONVENTION AND VISITORS BUREAU On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/reappointed Hrs. Renny B. Humphrey to serve on the Hetropolitan Richmond Convention and Visitors Bureau whose term is effective immediately and will expire December 31, 2000. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 00-5 1/12/00 O SOCIAL SERVICES BOARD On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/reappointed Mr. J. L. McHale, III to serve on the Social Services Board whose term is effective immediately and will expire December 31, 2003. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O COMMUNITY SERVICES BOARD On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed/reappointed Hr. C. Richard Scales, Jr., representing Clover Hill District, and Ms. Frances Hayes Brown, Mr. Dean A. Lynch and Ms. Laurie J. Mackey, representing the County at-large, to serve on the Community Services Board whose terms are effective immediately and will expire December 31, 2002. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O CAPITAL REGION AIRPORT COMMISSION Hr. Hiller stated, although he was previously prepared to support the appointment of Mr. Harry Daniel to the Capital Region Airport Commission, he will support Mr. Barber's motion because he recognizes that the votes for Mr. Daniel's appointment are not there. He acknowledged the efforts of Mr. Daniel on behalf of the County as an appointee to the Capital Region Airport Commission. On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed/reappointed Hrs. Renny B. Humphrey, Mr. Arthur S. Warren, Mr. Edward B. Barber and Mr. John Mazza, Jr. to serve on the Capital Region Airport Commission whose terms are effective immediately and will expire December 31, 2003. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY BOARD OF DIRECTORS On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/reappointed Hr. Robert L. Dunn and Hr. William H. Howell, representing the County at-large, and Mr. Howard A. Heltman and Mr. James J. L. Stegmaier, alternate members, to serve on the Central Virginia Waste Management Authority Board of Directors whose terms are effective immediately and will expire December 31, 2000. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY PLAN CITIZEN ADVISORY COMMITTEE 00-6 1/12/00 On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed Hr. Francis H. Pitaro, representing the County at-large, to serve on the Central Virginia Waste Management Authority Plan Citizen Advisory Committee whose term is effective immediately and will expire December 31, 2000. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O DISABILITIES SERVICES BOARD On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed/reappointed the following members to serve on the Disabilities Services Board whose terms are effective immediately and will expire December 31, 2002: NAIVE Ms. Robin Hoerber Ms. Bonnie Yates Ms. Melanie Green Mr. Beverly V. Mason Mrs. Claire B. Velzy Ms. Sandra Wagener DISTRICT Clover Hill Dale Dale Matoaca Hidlothian At-large Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O PARKS AND RECREATION ADVISORY COMMISSION On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed/reappointed the following members to serve on the Parks and Recreation Advisory Commission whose terms are effective immediately and will expire December 31, 2002: NAME DISTRICT Mr. Timothy R. Mick Mr Ms Mr Mr Mr Mr Mr Mr Mr Bryan Walker Terry Minor Richard Worcester Robert E. Terrell Dennis Harding Ron Stack Harold K. McManus John Hilliard Howard Stracke Bermuda Bermuda Clover Hill Clover Hill Dale Dale Matoaca Matoaca Hidlothian Hidlothian Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O PERSONNEL APPEALS BOARD On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/reappointed Hr. James Narron, representing the County at-large, to serve on the Personnel Appeals Board whose term is effective immediately and will expire December 31, 2002. Ayes: Warren, Humphrey, Barber, McHale and Miller. 00-7 1/12/00 Nays: None. O CAPITAL AREA TRAINING CONSORTIUM On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/reappointed Hr. Bradford Hammer to serve on the Capital Area Training Consortium whose term is at the pleasure of the Board. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O CARPENTER CENTER BOARD OF DIRECTORS On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/reappointed Mr. J. L. McHale, III to serve on the Carpenter Center Board of Directors whose term is at the pleasure of the Board. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O HAYHONT FOUNDATION On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed Hr. Kelly E. Hiller to serve on the Haymont Foundation whose term is effective immediately and will expire December 31, 2000. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O DRUG AND ALCOHOL ABUSE TASK FORCE On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed Hr. Hartin Brown, representing Dale District, to served on the Drug and Alcohol Abuse Task Force whose term is effective immediately and will be at the pleasure of the Board. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O YOUTH SERVICES CITIZEN BOARD On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed Hr. Greg Kalichak, student representative from the Bermuda District, to serve on the Youth Services Citizen Board, whose term is effective immediately and will expire June 30, 2000. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. Hr. Warren confirmed the following committee appointments: O BUDGET AND AUDIT CO~ITTEE 00-8 1/12/00 Hr. HcHale and Hr. Warren (Unspecified Term) O COUNTY EMPLOYEE BENEFITS COMMITTEE Mr. Barber and Mrs. Humphrey (Unspecified Term) O COUNTY OFFICE SPACE NEEDS, COURTS SPACE, AND FAMILY COURTS COMMITTEE Mr. Miller and Mr. McHale (Unspecified Term) O SCHOOL BOARD LIAISON COMMITTEE Mr. Warren and Mr. Barber (Unspecified Term) O SOLID WASTE ADVISORY COMMITTEE Mrs. Humphrey and Mr. Miller (Term would be for one year beginning January 1, 2000 and expiring December 31, 2000) o COALITION OF HIGH GROWTH COMMUNITIES Mr. Arthur S. Warren (Unspecified Term) O JOHN TYLER COMMUNITY COLLEGE BOARD After brief discussion, Mr. Barber made a motion, seconded by Mr. McHale, for the Board to simultaneously nominate/appoint Mr. Thomas R. Fulghum to serve on the John Tyler Community College Board. Mr. McHale stated that Delegate Sam Nixon has declined to continue to serve on the John Tyler Community College Board because of obligations at the General Assembly. Mr. Warren called for a vote on the motion made by Mr. Barber, seconded by Mr. McHale, for the Board to simultaneously nominate/appoint Mr. Thomas R. Fulghum, representing the County at-large, to serve on the John Tyler Community College Board whose term is effective immediately and will expire June 30, 2003. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. O TAX STRUCTURE COMMITTEE Mr. Barber reviewed the list of suggested appointments to the Tax Structure Committee including Mr. Warren's recommendations of Mr. Frank Genovese, Mr. James Traudt and Mr. J. Steven Erie (all recommended by the Chesterfield Business Council); Mrs. Humphrey's recommendations of Mr. Gary R. Thomson (recommended by the Chesterfield Business Council), Ms. Susan Sprigg from the Home Builders Association), and Mr. Larry Belcher; Mr. Barber's recommendations of Mr. David B. Robinson, Mr. Bill Baxter from Retail Merchants Association, and Mr. Mark Long, Regional Vice President of Chesterfield Towne Center; Mr. McHale's recommendations of Dr. Walter Beam, and two appointees representing the medium and large business industry to be recommended by Economic Development staff. He stated that Mr. 1/12/00 00-9 Miller will present his recommendations for appointees at the January 26, 2000 meeting. Hr. Barber then made a motion for the Board to nominate and appoint the suggested list of appointees to serve on the Tax Structure Committee. Hr. Hiller stated that he was not present when previous discussions about the Tax Structure Committee occurred and questioned why there was no citizen representation on the Committee. Hs. Dickson stated that the list of potential appointees to the Tax Structure Committee are all citizens of Chesterfield County and that the goal was to represent various segments, industries and specialties to bring expertise and diversity to the Committee. Hr. Hiller stated that he feels that there is a group of people who are not being represented on the Committee. There was brief discussion relative to the intent of Hr. Barber's motion being to nominate and appoint members to serve on the Tax Structure Committee, rather than just nominate members. Following further discussion, Hr. Barber clarified that the intent of his motion was to nominate and appoint members to the Committee. Mr. McHale seconded the motion made by Mr. Barber. There was brief discussion relative to additional appointments to the Tax Structure Committee. Mr. Warren called for a vote on the motion made by Mr. Barber, seconded by Mr. McHale, for the Board to simultaneously nominate/appoint the following persons to serve on the Tax Structure Committee whose terms are effective immediately will be at the pleasure of the Board: NAME DISTRICT Mr Dr Mr Mr Mr Mr Mr Ms Mr Mr David B. Robinson Walter Beam Larry Belcher Steve Erie Frank Genovese James Traudt Gary R. Thomson Susan Sprigg Bill Baxter Mark Long Hidlothian Bermuda Matoaca Clover Hill At-large At-large At-large At-large At-large At-large And, further, the Board deferred appointment of a member, representing the Dale District, and four at-large members to the Tax Structure Committee until January 26, 2000. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 1.D. ADOPTION OF MEETING PROCEDURES GOVERNING BOARD OF SUPERVISORS Mr. Micas stated that each year the Board of Supervisors adopts procedures governing meetings at the organizational meeting in 00-10 1/12/00 January. He further stated that section 17 has been revised to clarify that debate continues until every Board member that desires to speak to an issue has had the opportunity to speak. He noted that staff recommends approval of the revision. On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the Meeting Procedures Governing the Board of Supervisors for 2000, as amended. (It is noted a copy of the 2000 Procedures of the Board of Supervisors is filed with the papers of this Board.) Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. RECOGNITION OF DR. BOSHER The Board recognized the presence of Dr. Bosher at the meeting and took the opportunity to comment on the retirement announcement he made the day before. Mr. Warren expressed appreciation to Dr. Bosher for the working relationship that the Board has had with him during his tenure with the School Board and wished him success in his future endeavors at Virginia Commonwealth University. Dr. Bosher expressed appreciation for the opportunity to serve Chesterfield County as Superintendent of Schools and stated that he is excited about the opportunity that has been offered to him by Virginia Commonwealth University. He also expressed appreciation to Hr. Ramsey for his friendship and their excellent working relationship and to several County staff members for their support. A standing ovation followed. 1.E. SETTING OF REGULAR MEETING DATES FOR 2000 On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board adopted the recommended regular and special meeting date schedule for 2000, as follows: January 12, 2000 at 4:00 p.m. January 26, 2000 at 4:00 p.m. February 9, 2000 at 3:30 p.m. February 23, 2000 at 3:30 p.m. March 15, 2000 at 3:30 p.m. March 22, 2000 at 3:30 p.m. April 12, 2000 at 4:00 p.m. April 26, 2000 at 4:00 p.m. May 24, 2000 at 3:30 p.m. June 28, 2000 at 3:00 p.m. July 26, 2000 at 3:00 p.m. August 23, 2000 at 3:00 p.m. September 13, 2000 at 4:00 p.m. September 27, 2000 at 4:00 p.m. 00-11 1/12/00 October 11, 2000 at 4:00 p.m. October 25, 2000 at 4:00 p.m. November 8, 2000 at 4:00 p.m. November 21, 2000 at 4:00 p.m.* December 20, 2000 at 4:00 p.m.** * Tuesday, due to the Thanksgiving Holiday ** Third Wednesday (to allow time to advertise zoning cases) Special Meetinq Dates for 2000 Budget Public Hearing - March 22, 2000 at 7:00 p.m. at Lloyd C. Bird High School (Note: There was discussion last year of holding the public hearing in the Public Meeting Room) Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 2. APPROVAJ~ OF MINUTES FOR DECEMBER 15, 1999 On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board approved the minutes of December 15, 1999, as submitted. Ayes: Warren, Humphrey, Barber, McHale. Nays: None. Abstain: Miller. 3. COUNTY ADMINISTRATOR'S COMMENTS Mr. Ramsey expressed appreciation to the staff for their support which led to the County's successful transition to Y2K. 4. BOARD COMMITTEE REPORTS Hr. Barber stated that he held a constituents' meeting on January 11, 2000 relative to Mr. Ramsey's proposal to use vans for public transportation. He further stated that the consensus of the citizens attending was that data should be collected by running the pilot program to determine whether continuation of the service would be useful. REQUESTS TO POSTPONE ACTION, ADDITIONS, OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board deleted Item 9.B.5.c., Transfer of Funds for Iron Bridge Park Phase IV Project; added Item 9.B.13., Transfer of Funds and Approval of Change Order for Iron Bridge Park Phase IV Project; added Item 9.B.14., Initiation of Application for Special Exception for Signage at Manchester Volunteer Rescue Squad; replaced Item 10., Consideration of Claim of Sheila Kuykendall; and adopted the Agenda as amended. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 00-12 1/12/00 6. RESOLUTIONS AND SPECIAL RECOGNITIONS 6.A. RECOGNIZING MR. FRED CARRERAS FOR HIS SERVICE ON THE DRUG AND ALCOHOL ABUSE TASK FORCE Ms. Carter introduced Mr. Fred Carreras who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, the Chesterfield County Board of Supervisors and the Chesterfield County Drug and Alcohol Abuse Task Force are committed to addressing concerns about alcohol and drug use and abuse in our community; and WHEREAS, the Drug and Alcohol Abuse Task Force is made up of dedicated Chesterfield County residents who volunteer their time in service to their community; and WHEREAS, Mr. Fred Carreras has faithfully served on the Drug and Alcohol Abuse Task Force representing the Midlothian District for five years; and WHEREAS, Mr. Carreras served as Chairman of the Drug and Alcohol Abuse Task Force in 1998; and WHEREAS, Mr. Carreras was instrumental in the development of Substance Abuse Free Environment, Incorporated (SAFE), the collaborative community initiative addressing alcohol and drug issues in Chesterfield County, and serves on the SAFE Board; and WHEREAS, Mr. Carreras established the Richmond Regional Drug Free Alliance to bring the greater Richmond community together to work collaboratively to address substance abuse prevention, treatment and enforcement; and WHEREAS, Mr. Carreras demonstrates exemplary citizen service in his passion to decrease substance abuse in our community. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Fred Carreras and expresses appreciation for his leadership, service and commitment to the Drug and Alcohol Abuse Task Force and to the community at large. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Hr. Carreras and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. Mr. Warren presented the executed resolution to Mr. Carreras and expressed appreciation for his service on the Drug and Alcohol Abuse Task Force. Hr. Carreras expressed appreciation to the Board for the recognition. 00-13 1/12/00 6.B. RECOGNIZING OFFICER PAUL H. BLOCHER, POLICE DEPARTMENT, UPON HIS RETIREMENT Colonel Baker introduced Officer Paul H. Blocher who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, Officer Paul H. Blocher retired from the Chesterfield County Police Department on September 1, 1999; and WHEREAS, Officer Blocher has provided seventeen years of quality service to the citizens of Chesterfield County; and WHEREAS, Officer Blocher has faithfully served the County in the capacity of Patrol Officer; DARE Officer, Evidence Technician and Field Training Officer; and WHEREAS, Officer Blocher has provided twenty-five years of service to the law enforcement profession while serving on police departments in Haryland, Washington, Richmond and Chesterfield; and WHEREAS, Officer Blocher received the "Purple Heart" and "Combat Ribbon" citation for his brave actions during a domestic dispute call where he sustained life threatening injuries; and WHEREAS, Officer Blocher was a recipient of the 1998 Commonwealth Valor Award in recognition of his actions demonstrating uncommon valor at extreme personal risk; and WHEREAS, Officer Blocher has gone the extra mile to assist citizens as is documented by the letters of commendation he has received; and WHEREAS, Officer Blocher has provided the Chesterfield County Police Department with years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Officer Blocher's diligent service. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Officer Paul H. Blocher and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Officer Blocher and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. Mr. Warren, accompanied by Mrs. Humphrey, presented the executed resolution to Officer Blocher, accompanied by his wife, expressed appreciation for his dedicated service to the County, and wished him well in his retirement. Hr. Humphrey expressed appreciation to Officer Blocher for his dedicated service and heroic efforts from which he sustained life threatening injuries. 1/12/00 00-14 Officer Blocher expressed appreciation to the Board for the recognition. A standing ovation followed. 6.C. RECOGNIZING SENIOR DETECTIVE G. F. ~FREDDIE" PAUL, III, POLICE DEPARTMENT, UPON HIS RETIREMENT Colonel Baker introduced Mr. G. F. "Freddie" Paul, III who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, Senior Detective G. F. "Freddie" Paul, III retired from the Chesterfield County Police Department on December 31, 1999; and WHEREAS, Detective Paul has provided 31 years of quality service to the citizens of Chesterfield County; and WHEREAS, Detective Paul has faithfully served the County in the capacity of Dog Warden, Patrol Officer; Investigator, Detective and Polygraph Operator; and WHEREAS, Detective Paul, through use of his excellent polygraph and interview skills, resolved numerous cases and provided invaluable assistance in the resolution of high profile cases such as the Charity Powers and 288 Murder for Hire cases; and WHEREAS, Detective Paul has received many letters of thanks and appreciation for his hard work, dedication and helpful attitude while rendering assistance to citizens; and WHEREAS, Detective Paul, through his expertise, investigation, and resolution of Economic Crimes in Chesterfield County, has provided invaluable assistance to the business community; and WHEREAS, Detective Paul has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Detective Paul's diligent service. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Senior Detective G. F. "Freddie" Paul, III and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Detective Paul and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 00-15 1/12/00 Mr. Warren, accompanied by Mrs. Humphrey, presented the executed resolution to Detective Paul, accompanied by members of his family, and expressed appreciation for his dedicated service to the County, and wished him well in his retirement. Mrs. Humphrey presented a Jefferson Cup to Detective Paul and expressed appreciation for his dedicated service. Officer Paul expressed appreciation to the Board for the recognition and stated that, as a result of the training he received, he was able to save his best friend's life recently. A standing ovation followed. 7. WORK SESSIONS There were no Work Sessions at this time. 8. DEFERRED ITEMS O CONSIDERATION OF AN AMENDMENT TO SECTION 5-6 OF THE COUNTY CODE TO AUTHORIZE THE REMOVAL OR REPAIR OF DEFACED STRUCTURES Hr. Hicas stated that the Board held a public hearing on December 15, 1999 to consider adoption of an ordinance which would authorize the removal or repair of defaced structures using County funds. He further stated that, at the Board's request, Hr. Dupler has prepared administrative procedures which will be used if the ordinance is adopted. Mr. Ramsey stated that, with the support of the Retail Merchants Association, the City of Richmond has agreed to repair approximately twelve to fifteen graffiti sites in the County, at no cost to the County, within the next thirty days. He further stated that the Police Department anticipates an arrest in the graffiti case in the near future. Mr. Barber expressed appreciation to the Retail Merchants Association for their efforts on behalf of the County and stated that the Association is financing the graffiti removal. He further stated that additional information relative to graffiti removal has been provided to the County Attorney and that the County Attorney has requested a thirty day deferral in order to provide an opportunity to review the additional information and present a legal report to the Board. Hr. Barber then made a motion for the Board to defer consideration of an amendment to section 5-6 of the County Code to authorize the removal or repair of defaced structures until February 9, 2000. Mrs. Humphrey seconded the motion made by Mr. Barber. She stated that she received numerous e-mails relative to possible solutions to the graffiti issue and expressed appreciation for the public input. There was brief discussion relative to the possibility of holding another public hearing since additional facts are being brought forward. It was generally agreed that this would be decided when the Board considers the issue on February 9, 2000. Mr. Warren called for a vote on the motion made by Mr. Barber, 00-16 1/12/00 seconded by Hrs. Humphrey, for the Board to defer consideration of an amendment to section 5-6 of the County Code to authorize the removal or repair of defaced structures until February 9, 2000. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9. NEW BUSINESS 9.A. STREETLIGHT INSTALLATION COST APPROVALS There was brief discussion relative to the increased cost of the streetlight installation cost approval for Daleshire Drive in the vicinity of 6407. Mr. Miller made a motion, seconded by Mr. Warren, for the Board to approve the following streetlight installation cost approvals: Dale District * Bryanwood Road and Daleshire Drive, Headowdale Subdivision Cost to install light: $3,114.28 * Daleshire Drive, vicinity of 6407, Headowdale Subdivision Additional cost to install light: $2,918.32 Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B. CONSENT ITEMS 9.B.1. APPROVAL OF NEW SCHOOL BOARD GRANT On motion of Mr. McHale, seconded by Mr. Barber, the Board increased the Instruction appropriation category in the School Grants Fund by $53,300 for the FY2000 Learn, Create and Integrate Technology grant. (It is noted no local funds are involved.} Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.2. ADOPTION OF RESOLUTIONS 9.B.2 .a. RECOGNIZING MRS. PEGGY B. RAIKES, POLICE DEPARTMENT, UPON HER RETIREMENT On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, Mrs. Peggy B. Raikes began her public service with Chesterfield County as a Clerk Typist I in the Police Department on April 16, 1976 and has faithfully served the County for twenty-three years; and WHEREAS, through hard work and dedication, Mrs. Raikes progressed from the position of Clerk Typist I to her current position as Police Records and Identification Supervisor; and WHEREAS, Mrs. Raikes grew with the County and Police Department and demonstrated an ability to adapt to technological change as we went from a period of working with 1/12/00 00-17 no computers to the current period of operating with a state of the art Police Records Management System; and WHEREAS, Mrs. Raikes displayed a helpful, courteous and caring attitude while working with internal and external customers; and WHEREAS, Mrs. Raikes has provided a high level of commitment to her work performance by being a thorough and conscientious supervisor through overseeing the operations of the Police Records Unit while serving as the Data Entry Supervisor; and WHEREAS, Mrs. Raikes has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss the diligent service of Hrs. Raikes. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mrs. Peggy B. Raikes and extends on behalf of its members and the citizens of Chesterfield County their appreciation for her service to the County, their congratulations upon her retirement, and their best wishes for a long and happy retirement. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.2.b. RECOGNIZING OFFICER CLARKE D. PACE, POLICE DEPARTMENT, UPON HIS RETIREMENT On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, Officer Clarke D. Pace retired from the Chesterfield County Police Department on December 31, 1999; and WHEREAS, Officer Pace has provided twenty-seven years of quality service to the citizens of Chesterfield County; and WHEREAS, Officer Pace has faithfully served the County in the capacity of Dog Warden, Patrol Officer, Investigator and Detective; and WHEREAS, Officer Pace has impacted the safety of the community by causing the arrest of criminals during his tenure as an Investigator and Detective in the Police Department; and WHEREAS, Officer Pace has contributed to the Police Department by the performance of his duty to provide police service to the citizens of Chesterfield County; and WHEREAS, Officer Pace provided invaluable assistance to the Police Records Unit during the implementation of the Police Records Hanagement System and his excellent skills in the use of the application allowed him to provide quality service to both internal and external customers; and WHEREAS, Officer Pace has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and 00-18 1/12/00 WHEREAS, Chesterfield County and the Board of Supervisors will miss Officer Pace's diligent service. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Officer Clarke D. Pace and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.2.c. RECOGNIZING MR. JAMES L. HAZELGROVE, UTILITIES DEPARTMENT, UPON HIS RETIREMENT On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, Mr. James L. Hazelgrove retired from the Chesterfield County Utilities Department on December 31, 1999; and WHEREAS, Mr. Hazelgrove has provided over twenty-eight years of outstanding service to the citizens of Chesterfield County; and WHEREAS, Mr. Hazelgrove was instrumental in implementing and overseeing the valve maintenance program of the Utilities Department; and WHEREAS, Mr. Hazelgrove has faithfully served the County in the capacity of Senior Labor Crew Chief; and WHEREAS, Mr. Hazelgrove's availability resulted in prompt response and resolution emergency situations; and after hours to numerous WHEREAS, Mr. Hazelgrove was an employee dedicated to providing excellent customer service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Hr. Hazelgrove's diligent service. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. James L. Hazelgrove and extends on behalf of its members and the citizens of Chesterfield County, their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.2.d. RECOGNIZING THE HONORABLE JUDGE JOHN F. DAFFRON, JR. UPON HIS RETIREMENT On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, Judge John F. Daffron, Jr. has devoted his life to service as a judicial officer; and 00-19 1/12/00 WHEREAS, Judge Daffron served as a part-time federal magistrate before being named to the Chesterfield General District Court in 1973; and WHEREAS, Judge Daffron was elevated to the circuit court bench in 1981; and WHEREAS, Judge Daffron is a former chairman of the National Conference of State Trial Judges; and WHEREAS, Judge Daffron has served as a member of the Virginia Judicial Council, the policy-making body for the state's judicial system; and WHEREAS, Judge Daffron served as a member of the Board of the State Justice Institute; and WHEREAS, Judge Daffron will retire this month and relocate to Jerusalem with his family; and WHEREAS, Judge Daffron will be assisting the Palestinian people to develop a judicial system that will bring uniformity to their courts; and WHEREAS, this is a challenging and honorable undertaking; and WHEREAS, the citizens of Chesterfield County and this Board of Supervisors are grateful for the long and dedicated judicial service Judge Daffron has provided and will miss his wisdom, expertise and leadership. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes The Honorable Judge John F. Daffron, Jr., expresses gratitude for his dedicated judicial service, and wishes him continued success and happiness as he embarks on this new and exciting venture. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.3. STATE ROAD ACCEPTANCE On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to 9 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. A_ND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any 1/12/00 00-20 necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of resolution be forwarded to the Resident Engineer for Virginia Department of Transportation. Type Change to the Secondary_ System of State Highways: Addition Basis for Change: Addition, New subdivision street Statutory Reference: §33.1-229 Project: Windsor Park, Section 5 · Princess Mary Terrace, State Route Number: 4397 From: 0.19 Mi NW of Princess Mary Road To: Princess Mary Rd. 0.12 Mi W of Rt.4388 Chiassonway, a distance of 0.19 miles. Right-of-way record was filed on 4/14/97 in the Office Of Clerk To Circuit Court in Plat Book 93, Pages 88 & 89, with a width of 20' · Princess Mary Road, State Route Number: 4359 From: 0.15 W fo Rt 4388, Chiassonway To: Princess Mary Terrace, 0.12 Mi W Chiassonway, a distance of 0.03 miles. Right-of-way record was filed on 4/14/97 in the Office Of Clerk To Circuit Court in Plat Book 93, Pages 88 & 89, with a width of 22' · Princess Mary Road, State Route Number: 4359 From: 0.12mi N of Rt 4388 Chiassoway To: Exist Rt.4359, 0.06 Mi W of Rt. 4388, a distance of 0.06 miles. Right-of-way record was filed on 4/14/97 in the Office Of Clerk To Circuit Court in Plat Book 93, Pages 88 & 89, with a width of 50' · Chiasso Way, State Route Number: 4388 From: Exist Rt 4388 0.05 Mi N Rt.4359 Princess Mary Rd To: 0.12Mi N of Rt.4359 Princess Mary Rd, a distance of 0.07 miles. Right-of-way record was filed on 4/14/97 in the Office Of Clerk To Circuit Court in Plat Book 93, Pages 88 & 89, with a width of 50' Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. this the 00-21 1/12/00 9.B.4. ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF RIVER ROAD FROM ROBERT A. MINGLOSKI, JR. AND LINDA A. MINGLOSKI On motion of Mr. McHale, seconded by Mr. Barber, the Board accepted the conveyance of a parcel of land containing 0.10 acres along the south right of way line of River Road (State Route 36) from Robert A. Mingloski, Jr. and Linda A. Mingloski and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.5. TRANSFER OF FUNDS 9.B.5.a. FOR DESIGN OF A WATER PUMPING STATION TO SERVE THE HUGUENOT SPRINGS PRESSURE ZONE On motion of Mr. McHale, seconded by Mr. Barber, the Board transferred $300,000 from completed capital projects to Project Number 99-0122B to purchase property and design a water pumping station to serve the Huguenot Springs pressure zone. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.5.b. FOR DESIGN OF AN ELEVATED WATER STORAGE TANK TO REPLACE THE HUGUENOT SPRINGS GROUND STORAGE TANK On motion of Mr. McHale, seconded by Mr. Barber, the Board transferred $400,000 from completed capital projects to Project Number 99-0123R to purchase additional property and design an elevated storage tank to replace the Huguenot Springs ground storage tank. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.6. APPROVAL OF A PIPELINE CROSSING AGREEMENT WITH CSX TRANSPORTATION On motion of Mr. McHale, seconded by Mr. Barber, the Board authorized the County Administrator to execute a pipeline crossing agreement with CSX Transportation for the installation of a sewer line to serve Tidewater Fibre Corporation. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.7. AUTHORIZATION FOR NEXTEL COMMUNICATIONS TO APPLY FOR SUBSTANTIAL ACCORD AND A CONDITIONAL USE AND VARIANCES FOR HEIGHT AND SETBACKS OR A CONDITIONAL USE PLANNED DEVELOPMENT WITH HEIGHT AND SETBACK EXCEPTIONS FOR THE EXTENSION OR REPLACEMENT OF THE COMMUNICATIONS TOWER AT GRANGE HALL ELEMENTARY SCHOOL 00-22 1/12/00 On motion of Mr. McHale, seconded by Mr. Barber, the Board authorized Nextel Communications to apply for substantial accord and a conditional use and variances for height and setbacks or a conditional use planned development with height and setback exceptions for communications tower/antenna at Grange Hall Elementary School. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.8. APPROVAL OF CHANGE ORDER FOR THE COUNTY PROJECT FOR BUFORD ROAD WATER LINE On motion of Mr. McHale, seconded by Mr. Barber, the Board approved Change Order Number One (final) for a deduction of $33,825.70 for County Project Number 96-0171R -- Buford Road Water Line and authorized the County Administrator to execute the necessary documents. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9. B. 9. CONVEYANCE OF EASEHENTS 9.B.9.a. TO BELL ATLANTIC-VIRGINIA, INCORPORATED FOR INSTALLATION OF UNDERGROUND CABLE TO PROVIDE SERVICE FOR THE NEW LAPRADE BRANCH LIBRARY On motion of Mr. McHale, seconded by Mr. Barber, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Incorporated to install underground cable to provide service for the new LaPrade Branch Library. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.9.b. TO VIRGINIA ELECTRIC AND POWER COMPANY FOR RELOCATION OF POWER LINES IN CONJUNCTION WITH THE HEADOWBROOK HIGH SCHOOL EXPANSION On motion of Mr. McHale, seconded by Mr. Barber, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to relocate power lines in conjunction with the Headowbrook High School Expansion. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.10. DESIGNATION OF RIGHT OF WAY FOR BERMUDA HUNDRED ROAD On motion of Mr. McHale, seconded by Mr. Barber, the Board designated a 0.0534 acre parcel of County property right of way for Bermuda Hundred Road and authorized the County 00-23 1/12/00 Administrator to execute the necessary Declaration. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.11. REQUESTS FOR PERMISSION 9.B.11.a. JAMES A. SCHNEIDER AND LINDA S. SCHNEIDER TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY ON MOCKINGBIRD LANE On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a request from James A. Schneider and Linda S. Schneider to install a private water service within a private easement to serve property at 6121 Hockingbird Lane and authorized the County Administrator to execute the water connection agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.11.b. COLUMBIA GAS TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE ITS PROPERTY ON SPACE ROAD On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a request from Columbia Gas to install a private water service within a private easement to serve property at 2939 Space Road and authorized the County Administrator to execute the water connection agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.12. SET DATE FOR PUBLIC HEARINGS 9.B.12.a. TO CONSIDER AMENDMENTS TO SECTION 18-33 OF THE CODE OF THE COUNTY OF CHESTERFIELD RELATING TO ADJUSTING UTILITY CHARGES On motion of Mr. McHale, seconded by Mr. Barber, the Board set the date of February 9, 2000 at 7:00 p.m. for a public hearing to consider amendments to Section 18-33 of the Code of the County of Chesterfield relating to adjusting utility charges. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.12.c. TO CONSIDER THE LEASING OF COUNTY PROPERTY On motion of McHale, seconded by Mr. Barber, the Board set the date of February 9, 2000 at 7:00 p.m. for a public hearing to consider the leasing of County property at 15610 Harrowgate 00-24 1/12/00 Road to Chesterfield Alternatives, Incorporated. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.14. INITIATION OF APPLICATION FOR SPECIAL EXCEPTION FOR SIGNAGE AT MANCHESTER VOLUNTEER RESCUE SQUAD On motion of Mr. McHale, seconded by Mr. Barber, the Board initiated a Special Exception Application on behalf of the Manchester Volunteer Rescue Squad for signage at 7810 Winterpock Road. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. The following items were pulled for discussion: 9.B. 13. TRANSFER OF FUNDS AND APPROVAL OF CHANGE ORDER FOR IRON BRIDGE PARK PHASE IV PROJECT There was brief discussion relative to the source of funding for the Iron Bridge Park Phase IV Project and to unforeseen costs which necessitated the change order including additional undercutting of soil to stabilize parking and other improvements and a wetlands study required by the Corps of Engineers. When asked, Mr. Hammer noted that none of the unforeseen costs were a result of the First Tee development. On motion of Mr. Miller, seconded by Mr. McHale, the Board transferred $80,000 from the Improvements at New Schools capital project to the Iron Bridge Park Phase IV Project; approved Change Order Number One in the amount of $29,819.72 for the Iron Bridge Park Phase IV Project; and authorized the County Administrator to execute the necessary documents. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 9.B.12.b. TO CONSIDER THE SALE OF A SURPLUS PARCEL OF REAL E STATE There was brief discussion relative to the possibility of the surplus parcel being needed for access to the park and/or school site from Treely Road and Harrow Drive. On motion of Mr. McHale, seconded by Mr. Barber, the Board set the date of February 9, 2000 at 7:00 p.m. for a public hearing to consider the sale of surplus property to Donald R. Cornett and Lorna L. Cornett. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 10. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS 00-25 1/12/00 O CONSIDERATION OF CLAIM OF SHEILA KUYKENDALL Mr. Micas stated that Ms. Sheila Kuykendall's claim arises out of two instances in February 1997. He further stated that eyewitnesses contradict the claim made by Hs. Kuykendall and that it is the County Attorney's position that any injuries Hs. Kuykendall may have sustained predated the 1997 instances. He stated that a lawsuit has been filed against the van driver in the City of Richmond and noted that staff recommends denial of the claim. Catherine Lee, Esquire, with Coates and Davenport, representing Sheila Kuykendall, stated that Hs. Kuykendall's claim is based upon her consumer contract with Chesterfield County Community Services Board (CCSB) whereby CCSB agreed to provide Hs. Kuykendall with safe transportation and the best treatment service available to meet her individual needs. She further stated that Hs. Kuykendall's claim is that she was not provided with the necessary assistance and that she was assaulted by the van driver. She requested the Board's approval of Ms. Kuykendall's claim. Hr. Hiller stated that, after reviewing the claim, he supports the recommendation for denial by the County Attorney. Hr. Hiller then made a motion, seconded by Hr. Barber, for the Board to deny the claim of Sheila Kuykendall. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 11. REPORTS On motion of Mr. McHale, seconded by Mr. Miller, the Board accepted the following reports: A report on Developer Water and Sewer Contracts; and a status report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 12. DINNER On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board recessed to the Administration Building, Room 502, for dinner. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. Reconvening: 13. INVOCATION Mr. Stith gave the invocation. 14. PLEDGE OF ALLEGIANCE TO THE FI~AG OF THE UNITED STATES 00-26 1/12/00 OF AMERICA Ms. Michelle Meadows led the Pledge of Allegiance to the Flag of the United States of America. 15. RESOLUTIONS AND SPECIAL RECOGNITIONS 15.A. RECOGNIZING MR. WILLIAM H. SHEWMAKE FOR HIS SERVICE TO THE CHESTERFIELD PLANNING COMMISSION Hr. Jacobson introduced Hr. William Shewmake who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, Mr. William H. Shewmake represented the Hidlothian District as a member of the Chesterfield County Planning Commission from January 1996 to December 1999; and WHEREAS, Mr. Shewmake served as Chairman of the Commission in 1998; and WHEREAS, Mr. Shewmake championed the preparation of the Route 288 Corridor Plan, including detailed language to guide the development of a regional high fashion mall or lifestyle center; and WHEREAS, Mr. Shewmake promoted the Route 288 Corridor design standards and other implemented ordinances; and WHEREAS, Mr. Shewmake was an active supporter of the Eastern Hidlothian Corridor Plan and ordinances and the water quality strategy and standards for the Upper Swift Creek watershed; and WHEREAS, Mr. Shewmake participated in the enhancement of The Village of Bon Air through design improvements and zoning amendments; and WHEREAS, Mr. Shewmake supported the Gray Land Development Corporation's development to include a residential subdivision and a PGA Golf Course, the Brookstone Associates project including a 55 acre park on the James River, as well as other zoning cases; and WHEREAS, Mr. Shewmake participated in the establishment of the new police precinct office on Buford Road in the Hidlothian District; and WHEREAS, Mr. Shewmake supported the use of Hallsborough Tavern as a specialty greenhouse and nursery aiding the use of this historic building. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its sincere gratitude and appreciation to Hr. William H. Shewmake for his service to the County as Planning Commissioner, representing the Hidlothian District. A_ND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Hr. Shewmake and that resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 00-27 1/12/00 Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. Mr. Barber presented the executed resolution to Mr. Shewmake and expressed appreciation for his dedicated service as Hidlothian District Planning Commissioner. Hr. Shewmake expressed appreciation to the Board for the recognition and stated that it has been an honor to serve on the Planning Commission. 15.B. RECOGNIZING MS. MICHELLE MEADOWS FOR OUTSTANDING SCHOLASTIC AND ACADEMIC ACHIEVEMENT Mr. Kappel introduced Ms. Michelle Meadows who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, Ms. Michelle Meadows attended Monacan High School in Chesterfield County; and WHEREAS, Ms. Meadows is now in her fourth year at Virginia Tech; and WHEREAS, Ms. Meadows' college academic performance has been exemplary, including attainment of the Dean's List each year and the President's List for three 4.0 semesters; and WHEREAS, coupled with her academic achievement, Meadows has excelled in college athletics; and Ms. WHEREAS, Ms. Meadows has been named to the "Academic Ail American 1st Team" for NCAA Division I Softball with a GPA of 3.95; and WHEREAS, Ms. Meadows was the only Academic All American named at Virginia Tech this year; and WHEREAS, Ms. Meadows has been granted membership in the "Golden Key National Honor Society" and elected a member of the "ALPHA PSI Chapter" of "PHI SIGNLA SOCIETY"; and WHEREAS, this combination of winning academic and athletic performance merits suitable recognition; and WHEREAS, Chesterfield County is committed to recognizing such excellence in our youth. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Ms. Michelle Headows, congratulates her on her scholastic and athletic ability, commends her for her commitment to excellence, and wishes her well in her future endeavors at Virginia Tech and in the years to come. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Hs. Headows and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 00-28 1/12/00 Mr. Warren presented the executed resolution to Ms. Meadows, accompanied by members of her family, congratulated her on her scholastic and athletic achievements, and wished her success in her future endeavors. Hs. Headows expressed appreciation to the Board for the recognition and to her family and friends for their support. 16. PUBLIC HEARINGS 16.A. TO CONSIDER AN ORDINANCE TO VACATE A PORTION OF A SIXTEEN FOOT SEWER EASEMENT ACROSS LOT 29, BLOCK A, CABIN CREEK, SECTION B Hr. Stith stated that this date and time has been advertised for a public hearing to consider an ordinance to vacate a portion of a sixteen foot sewer easement across Lot 29, Block A, Cabin Creek, Section B. He further stated that staff recommends denial because of the possibility of future utility work in the area and liability for potential damage to the home. Hr. Chuck Rothenberg, representing the applicant, stated that there is a very small encroachment of a foundation under a shed which led to the property owner's application for vacation of the sewer easement. He further stated that he does not feel the sewer line in the easement is anywhere near the house and that, should it become necessary for the County to pursue future utility work in the easement, it would not affect the home in any way. Hr. Hiller stated that he would like to defer the matter to allow him time to pursue more details relative to the request. He then made a motion, seconded by Hr. Barber, for the Board to continue the public hearing to consider an ordinance to vacate a portion of a sixteen foot sewer easement across Lot 29, Block A, Cabin Creek, Section B until March 15, 2000. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 16.B. TO CONSIDER AN ORDINANCE TO VACATE LOT 68 WITHIN RIVER' S BEND, SECTION 6 Hr. Stith stated that this date and time has been advertised for a public hearing to consider an ordinance to vacate Lot 68 within River's Bend, Section 6. No one came forward to speak in favor of or against this ordinance. On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following ordinance: A_N ORDINANCE whereby the COUNTY OF CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to RIVERS BEND LIMITED PARTNERSHIP, a Virginia limited partnership, ("GRANTEE"), Lot 68, River's Bend Subdivision, Section 6, BERMUDA Hagisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in 00-29 1/12/00 Plat Book 70, at Pages 68-72. WHEREAS, RIVER'S BEND LIMITED PARTNERSHIP, petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate Lot 68 from River's Bend Subdivision, Section 6, BERMUDA Hagisterial District, Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 70, Pages 68-70, by J. K. TIMHONS & ASSOCIATES, P.C., dated JANUARY 10, 1990, recorded APRIL 18, 1990. The lot petitioned to be vacated is more fully described as follows: Lot 68, River's Bend Subdivision, Section 6, the location of which is more fully shown on a plat made by CHARLES C. TOWNES & ASSOCIATES, P.C., dated DECEMBER 1, 1999, and revised DECEMBER 28, 1999, a copy of which is attached hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.2-2204 of the Code of Virginia, 1950, as amended, by advertising; and, WHEREAS, no public necessity exists for the for the lot to remain in the subdivision. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended, the aforesaid lot be and is hereby vacated. This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia pursuant to Section 15.2-2276 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.2-2274 is to destroy the force and effect of the recording of the portion of the plat vacated. Accordingly, this Ordinance shall be indexed in the names of the COUNTY OF CHESTERFIELD as GRANTOR, and RIVER'S BEND LIMITED PARTNERSHIP, or their successors in title, as GRANTEE. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None. 17. ADJOURNMENT On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board adjourned at 7:24 p.m. until January 26, 2000 at 4:00 p.m. Ayes: Warren, Humphrey, Barber, McHale, and Miller. Nays: None. 00-30 1/12/00 Lane B. Ramsey County Administrator Arthur S. Warren Chairman 00-31 1/12/00