05-12-1942 Minutes
Present:
H. L. Chalkley. Chairman
J.G. Hening
il.A. Horne I'
H.T. Goyne
P. \1. Covington
T. D. \iatkins
VIRGDJIA: At a meeting of the Board
of Supervisors of Chesterfi Id
County, held at the Court-
house on May 12. 1942.
at 10:00 o'clock A.M.
The mihutes of the lest regulAr and adjourned meeting having been read. are approvep..
"Salaries. Allowances. etc. Paid by the Exec. Sec'v. from the General County :b'und:,,1
i
H. L. Chalkley
H. T. Goyne
J. G. Hening
H. A. Horner
T. D. iiatkins
p. W. Covington
1;/. H. Caldwell
Auline Barrett
Nancy Tyree
P. Rixey Jones
R. F. Jones
Willie Smith
B. J . Banks
Ira. S. Hepburn
Catherine Phillips
James L. Branch
Marcus A. Cogbill
1;/al te I' N. Perdue
Florence Johnson
Geo. W. Moore. Jr.
John i/. Snead
Robt. A. Ivey
J .E. .DeVol
Evelyn H. Jorillson
J. IIm.Dance
R. N. Winfree i
R. M. JUke
A. L. Smith
C. ii. 8mi th
I. E. Bowman
R. W. Y.och
E. P. Gill
Geo. Iv!. Johnson
C. W.Cunningham
H. N. Terrell
C. S. Romaine
D.W. MUrhphey
R.E. Feeback
O. B. Qates
U. B.Puckett
W. H. Flynn
o. L.Taylor
S. B. Hirshberg
J .G.Eggers
$30.7B
28.98
29.38
29.5/3
31.38
29.113
250.00
1l0.Op
75.0P
125.ob
40.0p
60.0P
75. ob
70.00
3~.~~
40.0P
234.16
8~.~3
44.76
457.6'"
326.0P
200.0p
8.00'
100.00
649.32
200.0P
260,00
; 50.09
285.18
241.18.
242.112
226.af
22&.00
225.00
226.~6
220.216
2l5.ia
205.04
125.00
75.00
62.50
75.do
70.QO
100.dO $6.431.40
!
Salary and mileace - Supv. April. 1942
tI " " " " "
tI " " It " "
tI .. " ,. " "
" " " It " "
" " " " " "
" Executive SecretLry " "
" County stenographer " "
" Home Dem. Agent ""
" Co. Reri. Agent ""
"" tt" "tI
" Truck driver and Janitor tI "
" Janitor tI "
tI Night Watchman ""
" Clerical assistant ""
" Truck driver's helper " "
" Commonwealth's Attorney" "
" Cle rk of Court ""
" April 1 to l5-Comm. of Revenue "
" Commissioner of Revenue" "
" Tr ial Justi ce ""
" Clerk. Trial Justice Court" "
" Substitute Clerk-Trial " "
" .Deputy Clerk ""
~ Treasurer ""
" Assessment of land and property"
"tt "" it
Fire control in County
Salary. mileage and tel. allow.
" " ""
" " ""
" " "
" " "
" " "
" " "
" " "
"
It
"
"
"
"RoutiIis'7J Standard Claims Paid by the Executive Secreaary from theGener~;l Co. Fun9:"
Dr. Thos G. Pretlow Commission of lunacy-Rachel B.Tate $5.001
R. D. Moore 50.95 tons of coal 318.44
The Chesapeake & Potomac Tle. Co. Local and toll service -April 1-30. 220.71
Business Equipment Co. Inc. Monthly inspection of machines-Mch. 8.00
S. W. Ellison Ice for month of MarCh, 1942 4.25
Mrs. Theo Cogbill. P.M. Stamps and #7 stamped envelopes ~3.38
Truby Motor Company Gas. oil and repairs 28.32
Virginia Electric & Power Co. Street lighting in County 390.84
Broaddus & Lucas Installing r~dio and antenna 7.75
Dr. H. C. Rucker Lunacy commission-Rosetta Whittaker 6.70
Business Equipment Co. Inc. Inspection of machines-April, 1942 8.00
Dr. Thos G. Pretlow. Coroner Viewing and examing bodies of deceased
persons
One ton stove coal
One la-gallon Dalco Numastic
I
I
I
I
I
I
--.1
R. D. Moore
The C. B. Doldge Company
n
"
"
"
"
"
..
"
"
"
"
"
"
"
"
"
"
"
"
"
"
"
n
"
"
"
"
"
"
"
"
"
" Sheriff
" Police Off icer
" " "
"
Dispatcher
"
Di stpatcher
"
"
25.00
8.50
42.6~
T "Routlne Stallllard Cia1mB Pald by the Enol Seo'y; rro~-~eGener'l Co. Fund:"
I G. P. Perdue
G. H. Williams, M.D.
Edgar W. Young, M.D.
N. 5. White, J. P.
Dr. J. F. Parkinson.Jr.
O. B. Gates
~itQiDiB8Bquipment & Supply
R. D. Moore
Virginia Eleotric & Power Co.
Broaddus & Lucas
Comm1 tmant ot Frank L. Womaok
Lunaoy commission-Frank I. Womaok
" n " "
" " " "
" -Raoehl B.Tate
Commissions of lunacy 8Di mileage
Corp. One oase hand soap, mops, etc.
One tons stove ooal
Currnt used C.H.. Camp Baker, Welfare
Repairing radio
"Claims Authorized b the Executive Secretar
H. A. Hawkins & Co.
and Paid from the General Co
The Boradway Press
W. F. Hobart
Central Printing Co.
The Broadway Press
Clyde L. Bov.man
Virginia Stationery Co.
Business Equipment Co. Inc.
To p,ltting new olinker door on
:furaaoe at ..courthsuse
Envelopes and taxpayers notices for Treas.
Photo copie s o~ Preference Rating
Envelopes for Civilian Defense
1,000 Taxpayers Notioes
Installing time clock on 011 burner
at Camp Baker
500 ruled sheets
Repairs on Remington Machine-Comm. ot
Revenue Office
"~scellaneous Claims Paid by the Exec. Sec'y. from the General County
Spencer Printing Co.
Morton Marks
H. A. Hawkins & Co.
Town of Colonial Heights, Va.
E.C.Pastorfield
E.B.St. Clair
The Treal}o A.O.L. HR. 00.
B.Rixey dones
State Dept. of Health
State Forester of Va.
Haj oca Corp.
Virginia Stationery Co.
Cole, Harding and James, Inc.
Summons books, recore cards
One file. Trees. Office-two tile Police
Dept. -3 filing cabibB8s-Camm.of Revenue
To tapping water main for G.C. Brand,
at C.H.-Labor and materials
Fire protection as per contract-Jan. Feb.
and Moh. 1942
Work on pump house. work in Ohief of
Police Dept. and Jusge Snead's Office
Installati on of water lines at "Woodstock'!
Lease of 4epot space at Centralia, Va.
For virus and serum purehased from Dept.
of .Agrioulture-by Co. Agt.
For dental clinics-white and colored
Forest fire control servioes-Feb.4-Mch.27,
1942 -
Materials for "Woodstock" water project
Transfer oases-and base
Letter file-Comm. of Revenue for Land
Assessors
"Claims Paid from the Doa Tax Fund by the Executive Secretary:-
E.. J.Gorman
Dr. T. G. Pretlow
Co.
Salary and mileage-Game ~iarden
Treatment of Lillian Lewis (Dog bite)
c' . from the Ettrick San. Dist. OperatlWl:
st ct ler
Janitor Munioipal Bldg.
Fuel oil for Municipal Bldg.
Battery for fire truok
Reading meters
~later used during March, HI42
Co. To current used Town Hall
To making sewer conneotion #21 Third Ave.
and waterconnections 121 Third Ave. and
on Hickory Road - D.P.Bass
i2.50
5.75
5.00
3.00
5.00
14.60
33.75
9.75
'10.52
2.50
I
I
i
I
t1294.69
I
I
I
1
i
I
I
!
Fund"
$16.60 i
9.05 I
10.50 !
4.751:
2.25
24.37 i
1.98 I
I
3.00 f$72.00
I
!
I
I
I
Fund:" !
.119.00 I
I
106.501
I
9.10i
I
75.00,
i
41.581
500.00 I'
5.00
100.001
500.00 I
57.111
20.58
17.26
45.00) .1,601.15
I
I
I
$ 55.0 d
5.0<t $60.00
I
I
I
I
I
i
I
I
I
I
58.72 I .290.31
!
i
I
F nd:tt
Fund: "
f,35.00
5.00
16.00
9.65
12.25
150.81
.66
$350.001
i
I
I
GRAND TOTAL.......................10.059.75 I
This day, Mr.J.Wm.Dance, Treasurer, submitted to the Board his report of expenses
incurred in the operation and neintenanceof his office for the month of April
1942, showing a total of $973.98, of whi ch the County has paid two-thirds or '
$649.32, the remainder to be paid by the otate, and the Board approving the same
report is filed.
t+
I
!
This day, Mr. Geo. vi. Moore, Jr. Commissioner of Revenue, submitted to the Board
his report of expenses incurred in the operation and maintenance of his offioe for
the month of April, 1942, showing a total of $686.50, of whioh the County has
paid two-thirds or $457.67, the remainder to be paid by the State, and the Board
approving the same, the report is filed.
This day , Mr. Marcus A. Cogbill. Commonwe',lth's Attorney, submitted to the
Board his report of expenses incurred in the operation and maintenance of his
office for the month of April, 1942, showing a total of $468.22, of which the
County has paid one-half or $234.1&, the remainder to be paid by the State. and
the Board approving the same, the report is filed.
--
,
4/10/42
The C&P Tel. Co.
In payment of commissions on
publio telephone receipts from
1-18-42 to 3-30-42 $2.20
i
I
I
I
Board that be had received, endors~d
and monies for credit to the I
I
I
I
Generf-l
: I
"
Fund
Reports from the fcllowing offices were submitted and filed: Trial Justice, Chief
of Police, County Agrioultural Agents. Home Demonstration Agent, Executive
Secretary, Health Dept. and Welfare Department.
This day the Exe6utive Secretary reported to the
and turned over to the Treasurer, certain checks
various funds. to-wit:
4/20/42
4/20/42
4/00/42
4/30/42
4/7/42
4/20/42
R. ii. Kooh
I. E. Bowman
C. W . Cunningham
Chesterfield Health
Felony witness
Felony wi tne 58
" n
3.00
2.80
.50
"
"
"
Dept.
Office rent for month of
April, 1942
viitness fee
Felony witness
40.00
1.00
2.80
"
"
"
"
"
ff
I. E.BowL:IEl.n
Geo. :M. Johnson
Total.............$52.30
and the report is filed.
This d&y the matter of auditing the re~ords of the County of Chesterfield was
again brought to the attention of the Board, ani a letter from A.M. Toler and Companlr
was read of/ering their sjtvlces in the auditing of the County's recoras, inclusive
of t.he vvelfare Department. for the sum of $675.00. Upon consideration whereof, ard
on motion of \/. A. Horner, it is resolved that the A. M. Toler and CompanY' be and
it hereby is employed to make such audit for the County as soon as ~ractical
after the close of the fiscal year. ,
The Executive Secretary read to the Board a lettert:hrom the State Board of Education
showing the correct appropriation made by the State7Superintendent of Schom1s
which is to be matched by the County. Upon consideration whereof and on motion
of J. G. Hening. the letter is received and filed.
The Executive Secretary submitted to the Board the final allocation of the State
HighWlifY funds for the Secondary Hi~thway ::3ystem in Chesterfield County for the year
1942- 43. Upon consideration wnereof and on motion of H. r~ Goyne, the report
is reaeived and filed.
The Executive Secretary read to the Board a letter from the Virginia Department
of Hi~hyJays regarding a section of'Rt. 653, Section "eff. Upon consideration
whereof and on motion of T .D. \iatkins, the following . resolution was adopted:
Whereas, the Commonwealth of llirginia through the Department of Highways has
prepared and submitted plans to this Board for the improvement of a section of
the State Secondary System of Road f653, Section "C" Bridge and Approaches
to Falling Creek, approved Maroh 30, 1942, and
Whereas, it is the desire of this Board that said road be improved in acoordance
with said plans.Now, Therefore~ Be, it Resolved; That this Board hereby approves
the plans and requests of the ~epartment of Highways to proceed with the
construction in accordance with these plans, and the Board further hereby agrees
to and does quarantee a 40 foot unrestricted right of way, 20 feet lying on
either side of and adjacent to the centerline as shown on plans, ~ogether with
such additional right of way as may be required for the proper execution of the
work as indicated bn the above referred to plans.
-
It is further understood, however. that the Department of Hifhways, at its expense
will move and relocate any existing fences or buildings on said right of way, or
fence the right of way on any new location through property which may now be
under fence.
At a previous meeting the Commonwealth's Attorney had submitted an Ordinance
regarding the "regulating the supply, establishment, maintenance, lease or
V.O" __.__----"
-1
I
i
I
I
I
rental of reoreational or oonstruotionoamps, oamping plaoe or site, location
for trailers and the looation where persons congregate or live without permallent
oonstruotion, etc." whioh was tentatively adopted, and having been duly advertised
submitted to the Board for final passage. which at this meeting was thrown open
for pUblic hearing and there being no objections. on motion of H. T.Goyne it is
resolved that the Ordinance be and it hereby is approved and adopted: '
\
I
!
,
flas
I
I
I
AN ORDINANCE
Regulating the oocupancy, establishment, maintenance, lease or
rental of reoreational or construction camps, camping pJa ce or
site, location for trailers and the location where persons
congregate or live without permanent construction; requiring
certain sanitar,y facilities, permits, inspections and providing
for a penalty for the violation of such ordinance.
Under and by virtue of the authority conferred upon the Board
of Supervisors of Chesterfield County, Virginia. by an Act
of the General Assembly of Virginia of 1942, known as Chapter
389, approved April 2, 1942, this Board of Supervisors having
oonsidered the matter, doth o~d8a~~ as follows:
SECTION 1. Before any person. firm or corporation shall occupy, establish,
maintain, lease or rent, or permit the occupation thereof, of any recreation or
construction camp or campln g place or site. or location for trailers, or any
location where persons aball oongregate or live without permanent construction, I
whether hereafter established or now in existenoe, said person, firm or oorporatiop
shall apply to and secure from the health officer of the County of Chesterfield, I
Virginia, a pel1ll1t so to do; and before any such pennit shall be issued, there I
shall be established to the satisfaotion of said health officer that the place, i
locat ion or site for which said permit is asked will, in no wise, oonsti tute I
any hazard, to the general health of said county; and, as a condition preoedent I
to the issuance of said permit, shall have the following facilities: ,
(a) A safe, approved and adequBte water supply
(b) d.dequate toilet faciH ties and if privies, a minimum of not
less than one for each fi~teen persons, and construc~ed in
accordanoe with the specifications provided by other
ordinances of the County of Che sterfield, Virginia, relat ive
thereto.
(0) Sink-water disposal by sub-surface drainage or in any other mann~r
approved by tlwiJ health offioer i
I
(d) Fly-tight containers for garbage and trash and regular and I
sanitary disposition thereof !
,
,
( (e) A general sanitary and clean condition of the entire camp, I
oamping place and location or site :
I
(r) Compliance with all other ordinances of the County of Chesterfiel~,
and laws of the State of Virginia with reference to sanitQt~on !
and the control of communicable diseases.
Upon the production before said health offioer of satisfactory I'
evidence that said location. site or camping place meets with the hereinbefore
requirements, said health officer shall issue a permit stating that this ordinanfe
has been complied with. !
i
SECTION 2. The health officer of the County of Chesterfield shall be empoweredi
to inspect the premises of such persons, firms or corporations, from time to t1mt,
holding any permit hereunder and revoke the same where there is found, upon J
suoh investigation, any failture, neglect or refusal to camply with the require-:
ments hereinbefore set forth. i
SECTION 3. All cases of comm\inicable diseases of any nature whatsoever shall
immediately reported to the health officer by any oocupant, owner, lessor,
or lessee having knowledge of notice thereof.
bel
I
i
SECTION 4. Any person. firm or corporation establishing, maintaining. leasing I
or renting or ocoupying any such camp or site as herein defined, without first .
se6uring the permit herein required, or violating any of the provisions of this I
ordinanoe, or after securing the required permit, fails. negleots or refuses i
to thereafter maintain said camp or site in aooordance i1etewith shall be deemed I
guilty of a misdemeanor. and upon conviction thereof, shall be fined not less I
than five dollars, nor more than one hundred dollars, and eaoh succeeding !
day in which a violation occurs. or continues, shall be deemed a separate offen~
under this ordinance. I
i
SECTION 5. Nothing herein contained shall be construed as repealing in whole
or in part othe existing ordinances relative to sanitation or the oontrol of
communicable diseases, nor the right of any person thereunder, or under the
general laws of the State of Virginia.
SECTION 6. This ordinance shall be in force from its passage.
i
I
I
I
I
__.,__ J
This day the Executive Secretary p~sented to the BoaDd a petition from residents
of Roslyn Avenue in Glbve Park, near Colonial Heights, requesting the Board to
take suoh steps as nece ssary to have the State Highway to 011 or sur:tace treat
this Avenue. Upon consideration whereof, and on motion of P. W.Covington,
it is resolved that the Virginia Department of Highways be and it hereby is
requested to improve that section of Roslyn Avenue in an easterly direction fram
the Town Limits of COlonial Heights to the bridge over the .ACL RH. and to make
oharge for same to the County's 30 road levy.
The Executive Secretary read a letter from Mr. J. E. Lipscombe regarding the
crossing Of the AOL RR.on Rt. 611. Upon consideration whereof and on motion of
P. W. Covington, the matter is referred to the Virginia Department of Highways
for their oonsideration.
I
I
I
I
I
I
The matter of bus service in certain sections of Chesterfield County was discussedl
and tte 1'8 being an emergency existing it was felt that some action should be I
taken by the Board to secure ~ecessary transportation. Upon consideration I
whereof J and on motion of il. A. Horner, certain school bus operators are I
requested to attend the meeting of this Board on May 22, 1942 so that a further i
discussion of this matter may be made. ;
;. A pe ti tion from residen ts of "Warwick Gardens". cbntai ning nineteen signers,
requesting the Board to furnish that Subdivision with an adequate supply of water
was ready by the Executive Secretary. Upon consideration whereof and on
motion of H. T. Goyne, the matter is referred to the Water Committee.
The matter of the improvement of the entrance to the Red Cross Chapter BUilding I
at Chester was brought before the Board by Mr. H. T. Goyne, Supervisor, and it I'
was deemed advisable to make thi s entrance a part of the County Road System.
Upon consideration whereofl and on motion of H. T. Goyne, it is resolved that this;
entrance be and it hereby s taken into the County Road System. And be it
further resolved that the Virginia Depar~ment of Highways be and it hereby is
requested to expend a sum not to exceed t50 .00 on this road and charge same to the
38troad levy.
I
I
I
I
i
I
I
T ,. i
he matter of a flagpole for use at the Courthouse was discussed, and it being I
deemed adv~sable to erect a flagpole as soon as possible, it is resolved, on I
motion of 'f.D. ijatkins, that the Executive Secretary ae and he hereby is requested
to procure prices on ~ 'lar and flagpole adequate for this purpose. !
I
!
This day Judge John H. Snead, Chairman of the Commodity Rationing Board, requestedi
the Board to secure the necessary office space for the COmL10dlty Rationing Board, I
and after due consideration and consultation with the County AgriCUltural Agent,
Mr.P.Rixey Jones, Mr. Jones very graciously consented to lend to the Rationing I
Board his office in the .~ministration Building for the duration or such time I
as needed by the Rationing Board, provided that suitable office space for him
might be provided in another building. Upon consideration whereof and on I'
motion of W.A. Horner. it is resolved that the Executive Secretary be and he
hereby is authorized to make the necessary arrangements for setting up the
office of the County Agent in the new storage building and provide the same with I
necessary improvements and facilities to make it serviceable to too Agricultural I
Department.
I
There being set up in the budget for 1942- '43 a sum of money for the purchase of l'
car to be used by the Executive Secretary and. with the rationing of automobiles i
process, it seemed expedient that such action be taken as deemed necessary to
obtain. the desired car at this time. Upon considera tion whereof, and on motio~
of T. D.'i1atkins, it is resolved that the Executive Secretary be and he hreby I
is instructed and authorized to secure the necessary rationing certificate and
purchase the make car desired by'h~ from the bids SUbmitted. I
This day Mr. Fred Shepherd. Mayor of the Town of Colonial Heights, appeared befor
the Board and stated that the Fire Department of the Town of Colonial Heights had
been called on numerous forest fires and field fires in recent months, and that
the fire fighting equipment owned by the Town of Colonial Hei€:hts was too heavy
and not the proper" equipment for such serviee. and suggested that a certain tank
truck be purohased by the County and the necessary equipment added by the Town of
Colonial Heights to make a more practical piece of equipment for this type of
work. Upon consideration whereof and onmotion of H. T! Goyne, the Chairman
is requested to appoint a Committee to make a study of this matter and report
to this Board at a meeti ng to be held on May 22, 1942. Whereupon the Chairman
appointed as this Committee: Mr. H. T. Goyne, and Mr. P. w.Covington.
A bill was presented by the ~xecutive Secretary from the Virginia Department of
Highways in the amount of $350.00 for work on a survey of the continuation of
Rt. 640 to the interseotion of Rt. 538. Upon consideration whereof and
on motion of W. A. Horner, it is resolved that this bill is ordered to be paid.
And be it further resolved that the sum of $350.00 be and it hereby is
appropriated from the unappropriated surplus of the General Fund to 18-602.
-,
The Executive Secretary read to the Board a letter from the Ele ctric al Equipment
Co.mpany advising that they had a number of various fluoresoent fixtures available
which 'WOuld be suitable far the Clerk's Office according to a survey made and
su~gested that if it was desirable to obtain the fixtures by placing an order
before the stook on fixtures were "frozen" on May 31. vVhereupon, the Chairman
requested the Buildings and Grounds Committee to make an investigation and report
to this Board, whioh was follows: That the roans in the Clerk's office which
--
appeared to be insuffioiently lighted be painted in keeping wi th t~ t part of
the Clerk's Offioe which had been previously lighted, feeling that additional
light would be obtained in that way. Upon consideration whereof, and on
motion of H. T.Goyne, the Executive Secretary is hereby instructed to make this
impr OVEIll en t.
The matter of certain unused steel bridl as in the County was brought to the
attention of the Board, and on motion of ii.A. Horner, the Exeou tlve Secretary
is authorized and direoted to make a survey of all obsolete and unused steel
bridges in the County that might be salvaged. and report to this Board at a later
meeting.
Ordered that the meeting be now adjourned until 10:00 o'olook on May 22, 1942.
~J
eoutive ecreta
N.t~ .-
· .!#m...1'
.\