07-26-2006 Packet
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number: 2.A.
Subiect:
County Administrator's Comments
County Administrator1s Comments:
County Administrator:
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Board Action Reauested:
Summarvof Information:
Mrs. Barbara Mayfield, Director of Emergency Communications, will be present
for recognition of Public Safety Communications Accreditation through the
Commission on Accreditation for Law Enforcement Agencies, (CALEA).
Preparer:
Barbara Mavfield
Title: Director. Emeraencv Communications
Attachments:
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COMMISSION ON ACCREDITATION FOR LAW ENFORCEMENT AGENCIES
Incorporated
10302 Eaton Place, Suite 100 · Fairfax, Virginia 22030-2215 · Local (703) 352-4225 · (800) 368-3757 · FAX (703) 591-2206 · calea@caleaorg
May 4, 2006
Mr. Lane Ramsey
Chesterfield County Board of Supervisors
Post Office Box 40
Chesterfield, VA 23832
Dear Supervisor Ramsey:
We are happy to report that during the Jacksonville Conference the Commission
awarded Accredited/Reaccredited status to the following agencies in your state.
Arlington County Police Department
Chesterfield Emergency Communications (Accredited)
Fairfax (City of) Police Department
Prince William County Office of Public Safety Communications
This action was taken in Jacksonville, Florida on March 25, 2006. These agencies
belong to an elite group of public safety agencies in the United States, Canada, Mexico
and Barbados that have received this prestigious, international award. Citizens in your
state deserve to know that these agencies, like schools and hospitals, have taken
extraordinary steps to demonstrate their professionalism and pride in delivering quality
law enforcement service to their communities.
The Commission is an independent, nonprofit organization, founded by the four law
enforcement membership associations: the International Association of Chiefs of Police,
the National Organization of Black Law Enforcement Executives, the National Sheriff's
Association and the Police Executive Research Forum. The Commission is comprised
of Chiefs, Sheriffs, elected officials and community leaders appointed by the four
founding organizations. CALEA maintains a body of professional, law enforcement
standards and administers a voluntary process for participation.
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"ACCREDITATION RECOGNIZES PROFESSIONAL EXCELLENCE"
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The agency must meet all applicable standards according to its size and function. The
standards address all areas of administration, operation, and technical support activities.
Following a thorough self-assessment, the agency receives a vigorous on-site assessment
by a team of assessors, trained by CALEA. The assessors carefully review policies,
observe procedures, interview personnel, and seek public input from the community. The
team's final report forms the basis for a post-assessment hearing before the Commission.
The three-year award requires an agency's commitment to maintain compliance with
standards and offers an opportunity for reaccreditation of their compliance into the future.
You should be tremendously proud of the men and women in these agencies.
Congratulations!
Respectfully yours,
~~~,
Sylvester Daughtry, Jr.
Executive Director
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number:
2.B.
Subiect:
County Administrator's Comments
County Administrator1s Comments:
County Administrator:
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Board Action Reauested:
Summarvof Information:
Dr. William Nelson will make a presentation on influenza, avian influenza and
pandemics including community and individual preparations for a flu pandemic.
Preparer: William R. Nelson. M.D.. M.P.H.
Title: Director. Health Department
Attachments:
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,51]
~~I~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetina Date: July 26~ 2006
Item Number: 5.A.
Subiect:
Resolution Recognizing Mr. Sam Dickenson for his Outstanding Customer Service
County Administrator1s Comments:
County Administrator:
/~
Board Action Reauested:
Mr. King had requested that the Board of Supervisors approve this resolution
recognizing Mr. Sam Dickenson for his outstanding customer service.
Summary of Information:
This resolution will recognize Mr. Sam Dickenson for his outstanding customer
service. Mr. Dickenson is the recipient of the 2006 Easy to Love Customer
Service Award, presented by the Richmond Metropolitan Convention and Visitors
Bureau.
Preparer:
Donald J. Kappel
Title: Director. Public Affairs
Attachments: . Yes
DNa
#
000028
RECOGNIZING MR. SAM DICKENSON FOR HIS OUTSTANDING CUSTOMER SERVICE
WHEREAS, Mr. Sam Dickenson is a Chesterfield County resident who
lives in the Bensley community; and
WHEREAS, Mr. Dickenson is a married senior ci tizen wi th three
children and nine grandchildren; and
WHEREAS, Mr. Dickenson served for years as a Chesterfield County
volunteer fire fighter with Company 3; and
WHEREAS, Mr. Dickenson is the recipient of the 2006 Easy to Love
Customer Service Award, presented by the Richmond Metropolitan
Convention and Visitors Bureau; and
WHEREAS, Mr. Dickenson was recognized for excellence in customer
service as a front line staff member at the Holiday Inn Koger South
Conference Center; and
WHEREAS, Mr. Dickenson first worked at the Holiday Inn Koger South
Conference Center when he went to assist his daughter, the front office
manager; and stayed on ever since; and
WHEREAS, Mr. Dickenson has been employed at the Holiday Inn Koger
South Conference Center for eight years; and
WHEREAS, previously, Mr. Dickenson was employed by Ukrop's, from
which he retired; and
WHEREAS, Mr. Dickenson has demonstrated such excellence in customer
service that guests have completed comment cards and made telephone
calls to show their appreciation; and
WHEREAS, Mr. Dickenson is frequently praised for going above and
beyond customers' expectations; and
WHEREAS, it is appropriate to recognize Mr. Dickenson for providing
the kind of exemplary customer service that makes visi tors to the
Riclunond region, and to Chesterfield County, leave with a positive
impression.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 26th day of July 2006, publicly recognizes Mr. Sam
Dickenson for his outstanding customer service at the Holiday Inn Koger
South Conference Center.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be
presented to Mr. Dickenson and that this resolution be recorded among
the papers of this Board of Supervisors of Chesterfield County,
Virginia.
OOOO~9
r~.
It)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number:
5.B.
Subiect:
Resolution Recognizing RJ Smith Construction, Incorporated for its
Contribution to Chesterfield County by Naming Them as the 2006 First Choice
Business of the Year
County Administratorls Comments:
County Administrator:
IYIfJ(
Board Action Reauested:
Adoption of the attached resolution.
Summary of Information:
The County recognized RJ Smith Construction, Inc. at the annual business
appreciation event in Mayas the 2006 First Choice Business of the Year. The
awards recognize companies that consistently contribute to Chesterfield
County through community service, innovative products and services, job
creation, tax revenue and business ethics standards.
The Award Selection Commi ttee submi ts RJ Smi th Construction, Inc. for
approval as the recipient of Chesterfield County's 2006 First Choice Business
of the Year Award. RJ Smith Construction has demonstrated its dedication and
commitment as business of the year to the community of Chesterfield County.
Attachments:
Will Davis. Jr.
. Yes
Title: Director. Economic Development
Preparer:
DNa
~00030
RECOGNIZING RJ SMITH CONSTRUCTION, INCORPORATED
AS THE 2006 FIRST CHOICE BUSINESS OF THE YEAR
WHEREAS, the Chesterfield County Board of Supervisors established a
Business Awards Program to recognize existing businesses within the county
that contribute to the county's economy and its citizens; and
WHEREAS, RJ Smith Construction, Incorporated is located at 1711 Reymet
Road and employs approximately 256 employees; and
WHEREAS, RJ Smith Construction, an ii-year old diversified construction
company headed up by its founder Richard E. Smith, provides general
contracting services, site and utility work, demolition, concrete and road
construction; and
WHEREAS, in an industry that has seen slower use of technology,
innovation is a category in which RJ Smith Construction has excelled; and
WHEREAS, the company uses technology to its competitive advantage, with
state-of-the-art estimating and accounting software, which is integrated to
give its managers a very efficient process in assessing project costs,
bidding, and managing their projects profitably; and
WHEREAS, in an effort to support the community, RJ Smith donates each
year to local needs such as the local 4-H Club, the Central Virginia Food
Bank, Elder Homes and SCAN (Stop Child Abuse Now); and
WHEREAS, RJ Smith Construction values its employees by offering top-
notch benefits, featuring a 100 percent match of all 401K savings, and
providing annual bonuses and tuition reimbursement.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 26th day of July 2006, hereby expresses its gratitude on
behalf of the county to RJ Smith Construction, Incorporated for its many
contributions by recognizing it as the 2006 First Choice Business of the
Year.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to RJ Smith Construction, Incorporated and that this resolution be
permanently recorded among the papers of this Board of Supervisors of
Chesterfield County, Virginia.
000031
B
~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26,2006
Item Number:
5.C.
Subiect:
Resolution Recognizing Austin Brockenbrough and Associates for their
Contribution to Chesterfield County By Naming Them as the 2006 Special
Recognition Award Winner for Community Service
County Administratorls Comments:
County Administrator:
~JJA?
Board Action Reauested:
Adoption of the attached resolution.
Summarvof Information:
The County recognized Austin Brockenbrough and Associates at the annual
business appreciation event in Mayas the 2006 Special Recognition Award
Winner for Community Service. The awards recognize companies that
consistently contribute to Chesterfield County through community service,
innovative products and services, job creation, tax revenue and business
ethics standards.
The Award Selection Committee submits Austin Brockenbrough and Associates for
approval as the recipient of Chesterfield County's 2006 Special Recognition
Award Winner for Community Service. Austin Brockenbrough and Associates has
demonstrated its dedication and conunitment as a quality business to the
conununity of Chesterfield County.
Attachments:
Will Davis. Jr.
. Yes
Title: Director, Economic Development
Preparer:
DNa
I #000032
RECOGNIZING AUSTIN BROCKENBROUGH AND ASSOCIATES AS THE
COUNTY'S 2006 SPECIAL RECOGNITION AWARD WINNER FOR COMMUNITY SERVICE
WHEREAS, the Chesterfield County Board of Supervisors established a
Business Awards Program to recognize existing businesses within the County
that contribute to the County's economy and its citizens; and
WHEREAS, Austin Brockenbrough and Associates is a 50-year-old, multi-
disciplined consulting engineering firm located at 4800 West Hundred Road in
Chester and employs 37 individuals; and
WHEREAS, Austin Brockenbrough and Associates provides mechanical,
electrical and structural engineering to various government agencies, land
developers, commercial businesses, architects and other engineers; and
WHEREAS, Austin Brockenbrough is very active in the community,
sponsoring bi-monthly blood drives, supporting the county's Christmas Mother
program, and mentoring at Harrowgate Elementary and L.C. Bird High School
with their Pre-Engineering Program; and
WHEREAS, in an effort to celebrate their 50th anniversary in the
corrununi ty, Austin Brockenbrough decided to mark this milestone wi th a
significant contribution, and its staff spearheaded construction of an eight-
mile fitness trail within the county's Government Center Trails Demonstration
Project, providing all the surveying and engineering services at no cost
while recruiting and training ten students from L.C. Bird to participate in
the project.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 26th day of July 2006, hereby expresses its gratitude on
behalf of the county to Austin Brockenbrough and Associates for its many
contributions by recognizing it as the 2006 Special Recognition Award Winner
for Community Service.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Austin Brockenbrough and Associates and that this resolution be
permanently recorded among the papers of this Board of Supervisors of
Chesterfield County, Virginia.
000033
tl:~.
e
~~~fJ
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetina Date: July 26.2006
Item Number:
5.0.
Subiect:
Resolution Recognizing Mr. Christopher Wilson, a Clover Hill Resident Who Will
be Joining the United States Secret Service
County Administrator1s Comments:
County Administrator:
, ,q()
Board Action Reauested:
Mr. Warren requests that the Board of Supervisors adopt the attached
resolution for Mr. Christopher Wilson, a Clover Hill resident who will be
joining the United States Secret Service.
Summary of Information:
This resolution will recognize Mr. Christopher Wilson, a Clover Hill resident
who will be joining the United States Secret Service.
Preparer:
Donald J. Kappel
Title: Director, Public Affairs
Attachments: . Yes
DNa
#
000(53,4
RECOGNIZING MR. CHRISTOPHER BRENDAN WILSON ON HIS SELECTION
TO JOIN THE UNITED STATES SECRET SERVICE
WHEREAS, Mr. Christopher Brendan Wilson is a resident of the
Clover Hill Magisterial District; and
WHEREAS, Mr. Wilson attended Appalachian State University, the
University of North Carolina at Asheville, and Virginia Commonwealth
University; and
WHEREAS, Mr. Wilson has served in various components of the Armed
Forces for the past 16-1/2 years and been deployed to Operations
Desert Shield, Desert Storm, Desert Fox, Embassy Bombing in Nairobi,
Kenya; and
WHEREAS, Mr. Wilson has also served in various capacities with
the Virginia Army National Guard from April 2001 until the present,
including Operation Noble Eagle on September 11, 2001, Operation Iraqi
Freedom, and Hurricane Katrina relief, and is currently a Staff
Sergeant in the 2/183rd Cavalry, Dismounted Reconnaissance Team,
Virginia Army National Guard; and
WHEREAS, Mr. Wilson has most recently worked as a Radiological
Emergency Preparedness Planner with the Virginia Department of
Emergency Management and worked on developing policies and procedures
of sensitive security matters; and
WHEREAS, Mr. Wilson's exemplary and varied service to his nation
will add a new chapter, as he has been selected for employment with
the United States Secret Service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 26th day of July 2006, publicly recognizes the
sacrifice and courage of Mr. Christopher Brendan Wilson during his
military service, and also recognizes his service with the virginia
Department of Emergency Management; congratulates him on being
selected to join the United States Secret Service, and wishes him good
health and good fortune as he continues his service to his country in
this new endeavor.
000035
~i.JJJYj
51
!1.{tC--!~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26,2006
Item Number: 8.A.1.
Subiect:
Nomination/Appointment of Interim Midlothian District Supervisor
County Administrator1s Comments:
County Administrator:
~fl
, ,-. .
Board Action Reauested:
Summary of Information:
On July 7, 2006, the Board of Supervisors accepted the resignation of Mr.
Edward B. Barber as Midlothian District Supervisor. A special meeting
was held on July 20, 2006 to hear from the applicants and allow Board
members to ask questions of the candidates.
The Board must suspend its rules to nominate and appoint an interim
replacement for the Midlothian District Supervisor at the same meeting.
The interim replacement must receive three votes from the remaining four
Board members. Upon appointment the interim supervisor would take office
after taking an oath, filling out various disclosure forms and obtaining
a surety bond by the Risk Manager. The appointee will serve until such
time as the November 7, 2006 special election for Midlothian District
Supervisor has been certified.
Pre parer:
Janice Blaklev
Title: Deputv Clerk to the Board
Attachments:
. Yes
DNa
#
000036
Bl
v;
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number: 8.A.2.
Subiect:
Nomination/Appointment to the Capital Area Policy Board
County Administrator1s Comments:
County Administrator:
c/8!
Board Action Reauested:
Summary of Information:
The Board is being asked to appoint Deputy County Administrator Millard
D. "Pete" Stith to serve on the Capital Area Policy Board. The board is
comprised of elected officials and government representatives from the
member jurisdictions of the Capital Area Training Consortium. Deputy
County Administrator Brad Hammer was a member of the Capital Area Policy
Board until his retirement.
Preparer:
Janice Blaklev
Title: Deputv Clerk to the Board
Attachments:
. Yes
DNa
d00037
w:;~
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number: 8.A.3.
Subiect:
'Nomination/Appointment to the Camp Baker Management Board
County Administrator1s Comments:
County Administrator:
(y~~
Board Action Reauested:
Nominate/appoint one member to serve on the Camp Baker Management Board.
Summary of Information:
The Camp Baker Management Board has the responsibility of overseeing and
monitoring the operation of Camp Baker. The position representing the Matoaca
Magisterial District has expired. Mr. Charles K. (Ken) Childers has been a
supporter of Camp Baker services and is willing to serve a three-year term on
the Camp Baker Management Board, if appointed. Ms. Humphrey concurs with the
appointment of Mr. Charles K. (Ken) Childers.
Name
Reoresentinq
Action Reauested
Mr. Charles K. (Ken) Childers
10010 North Donegal Road
Midlothian, VA 23112-1214
Matoaca Appoint
Magisterial District
The Camp Baker Management Board concurs with the appointment. The term would
be effective July 26, 2006, and will expire on April 30, 2009. Under the
existing Rules of Procedure, appointments to boards and conuni t tees are
nominated at one meeting and appointed at the subsequent meeting unless the
Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
Preparer:
Georae E. Braunstein
Title: Director. Dept. of MH/MR/SA
Attachments:
DYes
.Na
0*00038
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Summary of Information: (continued\
Name
Reoresentino
Action Reauested
Mr. Charles K. (Ken) Childers
Matoaca District
Appoint
The Camp Baker Management Board concurs with the appointment. The term
would be effective July 26, 2006, and will expire on April 30, 2009. Under
the existing Rules of Procedure, appointments to board and committees are
nominated at one meeting and appointed at the subsequent meeting unless the
Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
000039
&.t~.~'
~ ~):)
~~~.:~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: July 26, 2006
Item Number: 8.A.4.
Subiect:
Nominations/Appointments to the Youth Services Citizen Board
County Administrator1s Comments:
County Administrator:
.~
Board Action Reauested:
Nominate/appoint members to serve on the Youth Services Citizen Board.
Summary of Information:
The purpose of the Youth Services Citizen Board (YSCB) is to advise the Board
of Supervisors regarding planning and policies affecting youth development
and to provide a community forum to focus on youth issues.
TERMS EXPIRING
The terms of appointment for the following youth members of the YSCB expired
June 30, 2006:
Samori Robinson, Thomas Dale High School, Bermuda District
Brittney Walls, Thomas Dale High School, Bermuda District
Cari Mueller, Clover Hill High School, Clover Hill District
Nicole ,Lawrence, Clover Hill High Schooll Clover Hill District
Preparer: Jana D. Carter
Title: Director. Juvenile Services
Attachments:
DYes
.Na
#
000040
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Julie Cosby Burns, Monacan High School, Clover Hill District
Andrew Deitrick, Monacan High School, Clover Hill District
Amanda Seymour, L.C. Bird High School, Dale District
Sarah Hill, L.C. Bird High School, Dale District
Andre Walters, Meadowbrook High School, Dale District
Crystal Thornhill, Meadowbrook High School, Dale District
Cody Danford, Matoaca High School, Matoaca District
Bryce Burton, Matoaca High School, Matoaca District
Jamie Brindle, Manchester High School, Matoaca District
Tabitha Ballard, Manchester High School, Matoaca District
Megan Thomas, James River High School, Midlothian District
Lauren Edwards, James River High School, Midlothian District
Katie Valentine, Midlothian High School, Midlothian District
Peyton Stroud, Midlothian High School, Midlothian District
The terms of appointment for the following adult members expired June 30,
2006:
Vikki Barth - Dale District
Wendell Roberts - Midlothian District
The following individuals are unable to complete their terms of appointment,
which will expire on June 30, 2007:
Diann DeLaPena - Bermuda District
Donnell McLean - Matoaca District
APPOINTMENTS
Be~da District. Supervisor King recommends that the Board reappoint Samori
Robinson, a student at Thomas Dale High School, to the Youth Services Citizen
Board for a term from July 1, 2006 through June 30, 2007. Mr. King also
recommends that the Board nominate and appoint Carol Cosby-Tillar, an adult
representative from the Bermuda District, to the Youth Services Citizen Board
for a term from July 1, 2006 through June 30, 2007.
Mr. Robinson and Ms. Cosby-Tillar meet all eligibility requirements to fill
the vacancies and have indicated their willingness to serve.
Clover Hill District. Supervisor Warren has recommended that the Board
reappoint Nicole Lawrence, a student at Clover Hill High School, and Andrew
Deitrick, a student at Monacan High School, to the Youth Services Citizen
Board for a term from July 1, 2006 through June 30, 2007. Mr. Warren also
recommends that the board nominate and appoint Molly Underwood, a student at
Clover Hill High School, to the Youth Services Citizen Board for a term from
July 1, 2006 through June 30, 2007.
000041.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Ms. Lawrence, Mr. Deitrick and Ms. Underwood meet all eligibility
requirements to fill the vacancies and have indicated their willingness to
serve.
Matoaca District. Supervisor Humphrey has recommended that the Board
reappoint Cody Danford, a student at Matoaca High School, and Jamie Brindle,
a student at Manchester High School, to the Youth Services Citizen Board for
a term from July 1, 2006 through June 30, 2007.
Supervisor Humphrey also recommends that the Board nominate and appoint
Adriana Brown, a student at Matoaca High School, and Deloris Jordan, an adult
representative from the Matoaca District, to the Youth Services Citizen Board
for a term from July 1, 2006 through June 30, 2007.
Mr. Danford, Mr. Brindle, Ms. Brown and Ms. Jordan meet all eligibility
requirements to fill the vacancies and have indicated their willingness to
serve.
Dale District. Supervisor Miller has recommended that the Board reappoint
Sarah Hill, a student at L.C. Bird High School, and Crystal Thornhill, a
student at Meadowbrook High School, to the Youth Services Citizen Board for a
term from July 1, 2006 through June 30, 2007.
Supervisor Miller also recommends that the Board nominate and appoint Loren
Murphy, a student at L. C. Bird High School, to the Youth Services Citizen
Board for a term from July 1, 2006 through June 30, 2007.
Mr. Miller also recommends that the Board nominate and appoint Barbara Mait,
an adult representative from the Dale District, to the Youth Services Citizen
Board for a term from July 1, 2006 - June 30, 2009.
Ms. Hill, Ms. Thornhill, Ms. Murphy and Ms. Mait meet all eligibility
requirements to fill the vacancies and have indicated their willingness to
serve.
Under existing Rules of Procedure, appointments to boards and committees are
nominated at one meeting and appointed at the subsequent meeting unless the
Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
000042
e
~J
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 26, 2006
Subiect:
Item Number:
8.B.1.
Authorize the County Administrator or His Designee to Execute a Police Mutual
Aid Joint Aviation Agreement Between Chesterfield County, Henrico County and
the City of Richmond
County Administrator1s Comments:
10 1 if -fj
!J.:::tLt:Jtf)VI}IJl1 ( ftj1f~crlfD'1
~~Y
(1~\
County Administrator:
Board Action Reauested:
Staff recommends that the County Administrator or his designee be authorized
to execute a Police Mutual Aid Joint Aviation Agreement on behalf of the
County
Summary of Information:
Chesterfield County, Henrico County and the Ci ty of Richmond originally
executed an agreement effective January 4, 1988 which created a joint Public
Safety Aviation Unit. This agreement permitted all three jurisdictions to
utilize two aircraft owned by Henrico for police surveillance purposes. On
April 27, 1988, the Board approved an amendment to the agreement which added
a third aircraft, jointly owned by all three jurisdictions, to the Aviation
Unit. In November, 2000, Henrico County retired one of its two aircraft. It
was replaced with an aircraft purchased by all three jurisdictions. Thus the
Preparer:
Colonel Carl R. Baker
Title: Chief of Police
0425:72346.1
Attachments:
. Yes
DNa
#
000043
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Joint Public Safety Aviation Unit currently consists of two planes jointly
owned by all three jurisdictions, and a third plane owned solely by Henrico
County.
The Joint Aviation Uni t created by this agreement is staffed by police
officers from all three localities. Salaries of the officers are paid by
each locali ty. The operating and maintenance costs of the aircraft are
divided equally between the localities. However, the maximum contribution of
Chesterfield and Richmond is capped at $125,000 annually.
If the Board of Supervisors desires that the agreement continue in effect for
the 2006-2007 fiscal year, it is necessary that the Board authorize the
County Administrator or his designee to execute on behalf of the County the
mutual aid agreement in a form acceptable to the County Attorney.
0425:72346.1
OOOO&l~,4
.
POLICE MUTUAL AID JOINT AVIATION AGREEMENT
This Agreement made this 1 st day of July, 2006, between the County of Henrico, a
political subdivision of the Commonwealth of Virginia ("Henrico"), the County of
Chesterfield, a political subdivision of the Commonwealth of Virginia ("Chesterfield"),
and the City of Richmond, ("Richmond").
WHEREAS, The Henrico Division of Police owns and operates one fixed wing aircraft, a
Cessna 1 72 Skyhawk #N2322E, which provides patrol, criminal investigation, special
operations, extradition, and vice and narcotics investigation services to the Division; and
WHEREAS, The Henrico Division of Police, the Richmond Police Department, and the
Chesterfield Police Department jointly own and operate two fixed wing aircraft, a Cessna
182-RG Skylane #N737GD, and a Cessna Skyhawk 172 #N321ME, which provide
patrol, criminal investigation, special operations, extradition, and vice and narcotic
investigation services to all three jurisdictions; and
WHEREAS, Chesterfield and Richmond require the occasional assistance of the Henrico
Police personnel and aircraft; and
WHEREAS, sections 15.2-1724 et seq. of the Code of Virginia, as amended, authorize
the governing bodies of political subdivisions to enter into Police Mutual Aid
Agreements for cooperation in the furnishing of police services; and
000045
2
WHEREAS, the chief law enforcement officials of the Henrico Division of Police, the
Chesterfield Police Department, and the Richmond Police Department agree that it would
be beneficial to create a joint aviation unit, the purpose of which would be to support
certain aerial law enforcement activities of both counties and the city; and
WHEREAS, by this Agreement, Renrico, Chesterfield, and Richmond are establishing
the terms and conditions under which joint aviation services will be provided by the
parties of this Agreement. NOW THEREFORE,
WITNESSETH:
For and in consideration of the monetary payments described herein together with the
mutual benefits to be derived by Henrico, Chesterfield, and Richmond from this Police
Mutual Aid Joint Aviation Agreement, Henrico, Chesterfield, and Richmond hereby
covenant and agree as follows:
1. Upon execution of this Agreement, a joint aviation unit will be created by
Henrico, Chesterfield, and Richmond. The unit will consist of police
officers from each jurisdiction and a supervisor from Henrico, and will be
governed by an advisory group. The advisory group will consist of one
commander or his/her designee from Henrico, one commander or hislher
designee from Chesterfield, and one commander or his/her designee from
Richmond. The purpose of the advisory group is to ensure that the
objectives of this Joint Agreement and of the Joint Aviation unit are met.
OOOO~6
3
2.
A)
Chesterfield will designate three full time police officer pilots for
joint aviation unit assigmnent. All salaries, overtime, pensions, relief,
disability, workers' compensation, and other benefits enjoyed by the
Chesterfield officers shall extend to the services they perform under this
Agreement. Each Chesterfield officer shall be paid his or her salary and
benefits by Chesterfield, irrespective of when, where, or for what purpose
the officer provides services pursuant to this Agreement.
B) Richmond will designate three full time police officer pilots for
joint aviation unit assignment. All salaries, overtime, pensions, relief,
disability, workers' compensation, and other benefits enjoyed by the
Richmond officers shall extend to the services they perform under this
Agreement. Each Richmond officer shall be paid his or her salary and
benefits by Richmond, irrespective of when, where, or for what purpose
the officer provides services pursuant to this Agreement.
C) Henrico will designate three full time police officer pilots and a
supervisor for joint aviation unit assigmnent. This Henrico supervisor
shall be the unit supervisor as referred to in this Agreement. All salaries,
overtime, pensions, relief, disability, workers' compensation, and other
benefits enjoyed by the Henrico officers shall extend to the services they
perform under this Agreement. Each Henrico officer shall be paid his or
her salary and benefits by Henrico, irrespective of when, where, or for
what purpose the officer provides services pursuant to this Agreement.
000047
4
3. A) The primary purpose of this Agreement is to provide Henrico,
Chesterfield, and Richmond with the joint benefits of a police aerial unit,
while providing for the sharing of the associated costs of the unit and
equipment.
B) The specific uses to which the joint aviation unit and aircraft may
be put are:
(1) Routine patrol of all geo graphical areas within Henrico,
Chesterfield, and Richmond for the detection of actions or
events requiring police service.
(2) Response to calls for service of a type that may benefit
from the presence of an aerial observation platform. These
include, but are not limited to:
(a) suspected or known criminal activities;
(b ) lost persons, boaters in distress, and other similar
instances;
( c ) events wherein aerial support will restore normal
traffic flow; and
(d) accidents, fires, disasters, etc.
(3) Assistance in surveillances and/or the following of criminal
suspects.
( 4) Securing aerial photo graphs to be used for proj eet planning,
evidence, court preparation, training, and/or other similar
uses.
000048
5
(5) Training, orientation, and maintenance flights.
(6) Transportation of prisoners from or to other jurisdictions
when it is determined by the unit supervisor or the advisory
group to be economically feasible and legally permissible.
(7) Transportation of members of the Henrico County Division
of Police, the Chesterfield Police Department, and the
Richmond Police Department, or other person(s) from any
jurisdiction to any other location for the purpose of
conducting County or City business provided, however,
that use of the aviation unit aircraft is determined by the
unit supervisor or the advisory group to be the most
economically feasible mode of travel.
(8) Any other purpose(s) related to County or City business as
determined to be proper by the unit supervisor or the
advisory group.
4. The joint aviation unit shall not be used for tasks for which insurance
coverage is not provided or for which coverage is excluded in the
insurance policy referred to in #14 of this Agreement.
5. Officers assigned to the joint aviation unit shall be under the direct
supervision and control 0 f the unit supervisor and shall adhere to all joint
aviation unit policies and procedures specifically governing unit
operations. Failure to adhere to these policies and/or procedures may be
grounds for dismissal from the unit. Conflicts concerning either the
OOOO~9
6
content or applicability of aviation unit policies and procedures will be
resolved by the advisory group. In the event the advisory group cannot
reach a unanimous resolution, the matter will be referred through the chain
of command of the affected agency(s) for review and final resolution. In
all other respects, officers assigned to the unit shall adhere to the policies
and procedures established by their respective jurisdictions.
6. Conduct which requires disciplinary action against a joint aviation unit
member shall be reported through joint aviation unit channels and the
advisory group to the appropriate official of the Henrico Division of
Police, the Chesterfield Police Department, or the Richmond Police
Department.
7. The joint aviation unit will provide Federal Aviation -Administration
(F.A.A.) certified instruction at no charge to the police officers assigned.
The assigned officers must complete, to the satisfaction of the F .A.A.
certified flight instructor and the unit supervisor, all phases of required
flight training.
8. During the term of this Agreement, each jurisdiction shall, at their own
expense, provide a compatible radio communications system for each
aircraft assigned to the unit.
9. Upon receipt of an invoice, Chesterfield and Richmond shall each
promptly pay to Henrico one third of the joint aviation unit operating
expenses beginning on the date of this Agreement and ending on June 30,
2007. The aggregate amount of Chesterfield's payment during this time
oooo~o
7
period shall not exceed $125,000.00. The aggregate amount of
Richmond's payment during such time period shall not exceed
$125,000.00. Irrespective of the percentage use of the aircraft by each
jurisdiction, the operating expenses to be paid by Henrico, Chesterfield,
and Richmond shall be determined by summing the cost of each of the
following items and dividing the resultant total cost by three:
A. Aircraft and related equipment maintenance and repair;
B. Fuel;
C. Oil;
D. Charts, maps, and training materials;
E. Insurance;
F. Hangar rent based on most current lease;
G. Utilities;
H. Engine, propeller, & avionics replacement costs; and
I. Federal Aviation Administration (F.A.A.) and Commonwealth of
Virginia pilot certification fees.
In the event of a partial termination as provided in paragraph #17, and
notwithstanding the above, the remaining jurisdictions shall share equally
the joint aviation unit operating expenses.
10. The services performed and expenditures made under this Agreement shall
be deemed for public and governmental purposes. All members of the
joint aviation unit shall have the same powers, rights, benefits, privileges,
and immunities in each jurisdiction.
000051.
8
11. The parties hereto, to the extent practicable, will share equally in the use
of the joint aviation unit; provided, however, that all non-regular patrol
use of the aircraft will be permitted through specific request(s) to the unit
supervisor for use on an as-needed and as-available basis.
Henrico shall retain title to and ownership of one of the aircraft used by
the joint aviation unit, the Cessna 172 Skyhawk #N2322E, Henrico,
Chesterfield, and Richmond shall jointly own the other two aircraft, the
Cessna 182 RG Skylane #N737GD, and the Cessna 172 Skyhawk
#N321ME.
If this Agreement should be terminated as provided in paragraph # 1 7,
ownership of aircraft #N737GD and #N321ME shall rest absolutely in
the parties not terminating this Agreement. If, and when, there is no
longer a Police Mutual Aid Joint Aviation Agreement in force between the
parties or any combination of the parties, aircraft #N737GD and
#N321ME shall: (1) be sold to a third party and the proceeds of the sale
shall be disbursed in equal amounts to each party, or (2) be sold to one of
the parties at the fair market value of the aircraft on the date when there is
no longer a Police Mutual Aid Joint Aviation Agreement in place between
the parties or any combination of the parties. If the aircraft is sold to one
of the parties, the purchasing party shall pay each of the other parties one-
third (1/3) of the fair market value. In any event, if aircraft #N737GD and
000052
9
#N321ME are ever sold, each of the parties shall receive one-third (1/3) of
the net proceeds of the sale.
12. There shall be no liability to any of the parties to this Agreement, or
reimbursement from any of the other parties, for injuries to police
personnel or damage to police equipment caused by or arising out of acts
taken pursuant to this Agreement. The parties shall have no liability to
either of the others for injuries to equipment or personnel incurred when
members of the unit are going to, operating in, or returning from another
jurisdiction. There shall further be no liability to any of the parties for any
other cost associated with or arising out of the rendering of assistance
pursuant to this Agreement and the operation of the joint aviation unit.
13. No party to this Agreement shall be liable to any other party hereto for any
loss, damage, personal injury, or death to police personnel or other persons
or equipment resulting from the performance of this Agreement, whether
such loss, damage, personal injury, or death occurs within or without the
jurisdictional boundaries of Henri co, Chesterfield, or Richmond.
14. Henrico, Chesterfield, and Richmond each understand that an aircraft
liability and property damage insurance policy, a copy of which is
attached hereto as Exhibit A, concerning joint aviation unit aircraft, is
presently in effect. The parties agree that none of the aircraft shall be used
for any purpose not authorized by or insured under Exhibit A or for any
purpose excluded by such insurance policy. The parties further agree that,
000053
10
in the event of cancellation of the above-described insurance policy, this
Agreement shall terminate upon the effective date of such cancellation.
15. All persons serving under this Agreement, including members of the joint
aviation unit, shall not become involved with police or law enforcement
matters outside of their respective jurisdictions other than those matters
clearly pertaining to joint aviation unit operations and permitted by this
Agreement.
16. This Agreement shall remain in effect through and including June 30,
2007.
17. This Agreement may be terminated at any time by either the Henrico
County Chief of Police, the Chesterfield County Chief of Police, or the
Chief of the Richmond Police Department. Termination shall be effective
sixty (60) days after delivery of a written notice by the Chief of Police of
. the terminating jurisdiction to each of the Chiefs of the remaining
jurisdictions.
If such action is taken by the Chief of the Henrico County Division of
Police, there shall be a complete termination of this Agreement. If such
action is taken by one of the other Chiefs, there shall be only a partial
termination of the Agreement and the remaining two jurisdictions shall
continue to constitute the unit.
00005.4
11
In the event of a complete termination engendered by the withdrawal of
Henrico from the unit, Richmond and Chesterfield, within forty-five (45)
days of the delivery of the notice of termination, may enter into a Police
Mutual Aid Joint Aviation Agreement between these two jurisdictions
(and only these two jurisdictions) to commence upon the termination of
this Agreement. Under such a circumstance, ownership of aircraft
#N737GD and #N321ME shall rest absolutely in Richmond and
Chesterfield while their Police Mutual Aid Joint Aviation Agreement
remains in place.
In the event of a partial termination engendered by the withdrawal of
Richmond or Chesterfield, this Agreement shall remain in force for the
remainder of its term. Further, the remaining parties to the Agreement
may renegotiate and enter into subsequent Police Mutual Aid Joint
Aviation Agreements and ownership of aircraft #N737GD and #N321ME
shall rest absolutely in these jurisdictions while any Police Mutual Aid
Joint Aviation Agreement between these parties remains in force.
In the event of a partial or complete termination of this Agreement, the
parties agree that, in any subsequent Police Mutual Aid Joint Aviation
Agreement, they will include the provisions of paragraph 11 of this
Agreement concerning disposition of the aircraft #N737GD and
#N321ME.
000055
12
In the event of a partial or complete termination, the prorated share of all
expenses accrued through the effective date of such termination, upon
receipt of an invoice, shall be paid promptly to Henrico.
18. The parties to this Agreement recognize that they are each fully capable of
independently providing police aviation services to adequately serve their
respective jurisdictions and political subdivisions. The governing bodies
of the parties to this Agreement each agree that this Agreement shall
neither be used against each of the counties in any future annexation
proceedings nor shall any cooperative undertaking arising out of this
Agreement be used against each of the counties in any future annexation
proceedings. This cooperative Agreement is entered into to benefit the
citizens of Henri co, Chesterfield, and Richmond and no adverse inference
is to be drawn from the joint activities undertaken, and shall be without
prejudice to either of the counties.
19. Henrico County, as the fiscal agent, will establish and maintain a separate
account (the "reserve account") and accounting for all funds reimbursed
from the state for completed extradition. Funds will be used to support
expenditures of the joint aviation unit deemed necessary under the
[allowing provisions:
A. Requests to use these funds will be made by the Unit Supervisor.
B. All the member jurisdictions must approve expenditures from the
reserve account.
000056
13
c. Henrico County, as the fiscal agent, will provide an annual report to
the member jurisdictions detailing year to date reimbursement and
expenditures from the reserve account.
D. If one of the parties to this agreement withdraws from the agreement,
their monies in the reserve account will stay in the reserve account to
be used for the needs of the joint aviation unit. Approval to spend this
money will rest with the remaining parties. If there is no longer a joint
aviation agreement, the funds in the reserve account will be divided
equally among the original three parties.
20. All members of this agreement agree to add a fourth aircraft to the
aviation unit in Fiscal 2006 - 2007. This aircraft will be used for patrol of
metropolitan area. All members of this agreement also agree to replace
#N737GD in Fiscal 2009 - 2010.
IN WITNESS WHEREOF, the County of Henrico, Virginia through the
Chief of Police; the County of Chesterfield, Virginia through the County
Administrator; and the City of Richmond through the Chief of Police have
executed this Police Mutual Aid Joint Aviation Agreement pursuant to the
signatory authority granted by their respective governing bodies.
000057
Approved as to form:
County Attorney
Approved as to form:
County Attorney
Approved as to form:
Assistant City Attorney
COUNTY OF HENRICO, VIRGINIA
By
14
Colonel H. W. Stanley, Jr.
Chief of Police
COUNTY OF CHESTERFIELD, VIRGINIA
By
Lane B. Ramsey
County Administrator
CITY OF RICHMOND, VIRGINIA
By
Colonel Rodney Monroe
Chief of Police
000058
Approved as to form:
City Attorney
CITY OF RICHMOND, VIRGINIA
By
15
William E. Harrell
Chief Administrative Officer
000059
6)l
~~!lGI"\l>~
~~l-"
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number:
8.B.2.a.
Subiect:
Resolution Recognizing Deputy Judith L. Howington, Sheriff's Office, Upon
Her Retirement
County Administrator1s Comments:
County Administrator:
cf(4I\
Board Action Reauested:
Staff Requests the Board adopt the attached resolution.
Summarvof Information:
Staff requests the Board adopt the attached resolution recognizing Deputy
Judith L. Howington for 20 years of service to the Chesterfield County
Sheriff's Office.
Preparer: Clarence G. Williams. Jr.
Title: Sheriff
Attachments:
. Yes
DNa
t00060
RECOGNIZING DEPUTY JUDITH L. HOWINGTON UPON HER RETIREMENT
WHEREAS, Ms. Judith L. Howington began working for the Chesterfield
County Sheriff's Office on April 28, 1986 and has served with distinction in
her assigned responsibilities at the jail during her entire career; and
WHEREAS, Deputy Howington's original assignment was to the Chesterfield
County Jail kitchen as a supervisor, a position she held with distinction for
ten years; and
WHEREAS, in 1996 Deputy Howington accepted an assignment to the
Quartermaster Unit, with daily responsibilities including the laundry
operation, female clothing exchange, and other duties as assigned; and
WHEREAS, during her assignment to the Quartermaster Unit, Deputy
Howington has received several commendations for her work and that of the
inmates under her supervision; and
WHEREAS, al though Deputy Howington's primary responsibili ty was the
Quartermaster Section, she willingly accepted the additional responsibility
for supervising the clean-up detail assigned to the replacement jail during
the transition period, which she performed in an extremely exceptional manner
and one for others to emulate.
NOW, THERFORE BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the contributions of Deputy Judi th L. Howington,
expresses the appreciation of all citizens of Chesterfield County for her
dedicated and loyal service, and extends appreciation for her service to the
county and congratulations upon her retirement, as well as best wishes for a
long and happy retirement.
00006:1
.
~\~/~
.~-~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number: 8.B.2.b.
Subiect:
Resolution Recognizing Mrs. Carole Tyree, Department of Social Services,
Upon Her Retirement
County Administrator1s Comments:
County Administrator:
~;iJ
I .cf(
"
Board Action Reauested:
Staff requests the Board adopt the attached resolution.
Summary of Information:
Staff requests the Board adopt the attached resolution recognizing Mrs.
Carole Tyree for 25 years of service to the Chesterfield/Colonial Heights
Department of Social Services.
Preparer:
Sarah C. Snead
Title: Director-Social Services
Attachments:
. Yes
DNa
#
00006.2
RECOGNIZING MRS. CAROLE TYREE UPON HER RETIREMENT
WHEREAS, Mrs. Carole Tyree began her tenure of public service
with Chesterfield County as a Clerk Typist in the Department of
Social Services on September 15, 1980; and
WHEREAS, as a member of the Financial Management Team, Mrs.
Tyree coordinated the timely and accurate issuance of food stamp
benefits to our customers and prepared various statistical reports;
and
WHEREAS, Mrs. Tyree played an integral role in the conversion
from paper food stamp coupons to electronic benefits; and
WHEREAS, throughout her career Mrs. Tyree has been a dedicated
and committed employee whose efforts have aided the Department of
Social Services in meeting the needs of the citizens of
Chesterfield and Colonial Heights.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors recognizes the outstanding contributions of
Mrs. Carole Tyree, expresses the appreciation of all residents for
her service to the county, and extends congratulations upon her
retirement and best wishes for a long and happy retirement.
000063
4~
~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number: 8.B.2.c.
Subiect:
Resolution Recognizing Battalion Chief Scott E. Cooper, Chesterfield Fire and
Emergency Medical Services Department, Upon His Retirement
County Administrator1s Comments:
County Administrator:
~J
Board Action Reauested:
Adoption of resolution.
Summary of Information:
Staff is requesting the adoption of the attached resolution recognizing
Battalion Chief Scott E. Cooper, upon his retirement after serving the county
for 27 years with dedicated service.
Preparer:
Frank H. Edwards. Jr.
Title: 2nd Deputv Fire Chief
Attachments:
. Yes
DNa
dOOO:G-4
RECOGNIZING BATTALION CHIEF SCOTT E. COOPER UPON HIS RETIREMENT
WHEREAS, Battalion Chief Scott E. Cooper will retire from the Fire and
Emergency Medical Services Department, Chesterfield County, on August 1,
2006; and
WHEREAS, Battalion Chief Cooper attended Recruit School #10 in 1979 and
has faithfully served the county for over 27 years in various assignments as
a firefighter at Bon Air Fire Station #4, Buford Road Fire Station #9 and
Manchester Fire Station #2; as a sergeant at Dutch Gap Fire Station #14,
Wagstaff Fire Station #10 and Manchester Fire Station #2; as a lieutenant and
then a captain at the Airport Fire Station #15; as a Senior Captain at the
Training and Safety Division; as an operational Battalion Chief in the
Northern Battalion; as a Support Services Division Chief for the Maintenance
and Logistics Division; and as an Assistant Emergency Operations Center
Manager; and
WHEREAS, in November 1985, Battalion Chief Cooper was selected as
Firefighter of the Year; and
WHEREAS, in October 1995, Battalion Chief Cooper was recognized with an
EMS Unit Citation for the extraction and rescue of a patient that was trapped
in a vehicle which had struck a tree; and
WHEREAS, Battalion Chief Cooper assisted in the development of the
Below-grade Rescue Program, Officer Development Program I, Class A Foam
Program, and National Incident Management System (NIMS) Program; and
WHEREAS, as the Chief of the Maintenance and Logistics Division,
Battalion Chief Cooper oversaw the construction of new fire stations, the
design of new Fire/EMS apparatus, and the ordering of supplies and outfitting
all Fire/EMS members; and
WHEREAS, in June 2002, Battalion Chief Cooper graduated from the
National Fire Academy, Executive Fire Officer Program.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the contributions of Battalion Chief Scott E. Cooper,
expresses the appreciation of all residents for his service to the county,
and extends appreciation for his dedicated service and congratulations upon
his retirement.
OOOOG5
g
~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number:
8.B.2.d.
Subiect:
Resolution Recognizing Kenneth W. Ballas Upon His Retirement August 1, 2006
County Administrator1s Comments:
County Administrator:
(Aif
Board Action Reauested:
Staff requests the Board adopt the attached resolution.
Summary of Information:
Staff requests the Board adopt the attached resolution recognizing Kenneth W.
Ballas for nearly 16 years of service to the Chesterfield County Sheriff's
Office.
Preparer:
Clarence G. Williams, Jr.
Title:
Sheriff
Attachments:
. Yes
DNa
#
000066
RECOGNIZING SERGEANT KENNETH WAYNE BALLAS UPON HIS RETIREMENT
WHEREAS, Sergeant Kenneth Wayne Ballas has served the citizens of the
Commonwealth of virginia for the past thirty-three years and the citizens of
Chesterfield County since November 16, 1990; and
WHEREAS, during his time wi th Chesterfield County Sheriff's Office,
Sergeant Ballas has served with distinction in his assignments as Director of
the Personnel and Training Sections, Shi ft Sergeant, and Quartermaster
Sergeant; and
WHEREAS, Sergeant Ballas' dedication and commitment was the driving
force in the Sheriff's Office Training Academy receiving initial
accreditation by the Virginia Department of Criminal Justice Services; and
WHEREAS, Sergeant Ballas' primary responsibility has been the
supervision and management of the Quartermaster and Property Section for the
past six years, and he has willingly accepted the additional responsibilities
of serving on the committee implementing the Objective Jail Classification
standards now utilized at the jail for the management of the inmate
population and also served with distinction on the Transition Team for the
new jail; and
WHEREAS, Sergeant Ballas' dedication and service to the citizens of
Chesterfield County has been recognized on numerous occasions with various
letters of commendation and appreciation, as well as his selection on two
occasions as the Sheriff's Office Employee of the Quarter.
NOW, THERFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the contributions of Sergeant Kenneth Wayne Ballas,
expresses the appreciation of all county citizens for his dedicated and loyal
service, congratulates him on his retirement and offers best wishes for a
long and happy retirement.
:000067
El
~!Ll!l;!~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number:
8.B.2.e.
Subiect:
Resolution Recognizing Lieutenant Michael D. Marrion Upon His Retirement
County Administrator1s Comments:
County Administrator:
,#
Board Action Reauested:
The adoption of the attached resolution.
Summary of Information:
Lieutenant Michael D. Marrion will retire from the Police Department after
having provided over 25 years of service to the citizens of Chesterfield
County.
Preparer:
Colonel Carl R. Baker
Title:
Chief of Police
Attachments:
. Yes
DNa
#,.." .n: ~ ,'""" .- ~
fr.. ,'. b 't ~~ ... 1; ... ~
V'-' J -....~ '..1:' ......
RECOGNIZING LIEUTENANT MICHAEL D. MARRION UPON HIS RETIREMENT
WHEREAS, Lieutenant Michael D. Marrion will retire from the
Chesterfield County Police Department on August 1, 2006, after providing
25 years of quality service to the citizens of Chesterfield County; and
WHEREAS, Lieutenant Marrion has faithfully served the county in the
capacity of Patrol Officer, Sergeant, and Lieutenant; and
WHEREAS, Lieutenant Marrion was selected as "Officer of the Year"
for 1986; and
WHEREAS, during his tenure, Lieutenant Marrion has served as Academy
Training Officer, K-9 Handler, SWAT Team member and Special Response unit
member; and
WHEREAS, Lieutenant Marrion was commended for his outstanding
performance of duty during an explosion and fire at the Vepco Power Plant,
where along with other officers, he entered the plant after the explosion
to locate injured persons while the fire was still raging and the heat was
very intense; and
WHEREAS, Lieutenant Marrion, while at the rank of Sergeant, served
as Incident Commander when a fellow officer was shot and seriously
wounded; and as the Incident Commander, ensured that all the logistics of
the situation were handled properly and professionally; and
WHEREAS, Lieutenant Marrion led the first Chesterfield Police
contingent to Mississippi in support of relief efforts resulting from the
devastation of Hurricane Katrina; and
WHEREAS, Lieutenant Marrion has received numerous letters of thanks
and appreciation for service rendered from the citizens of Chesterfield
County; and
WHEREAS, Lieutenant Marrion has provided the Chesterfield County
Police Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Lieutenant Marrion's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Lieutenant Michael D. Marrion, and extends on
behalf of its members and the citizens of Chesterfield County appreciation
for his service to the county, congratulations upon his retirement, and
best wishes for a long and happy retirement.
000069
9
u
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number:
8.B.2.f.
Subiect:
Resolution Recognizing Lieutenant Gary L. Sims Upon His Retirement
County Administrator1s Comments:
County Administrator:
(-/!j(
Board Action Reauested:
The adoption of the attached resolution.
Summary of Information:
Lieutenant Gary L. Sims will retire from the Police Department after having
provided over 22 years of service to the citizens of Chesterfield County.
Preparer:
Colonel Carl R. Baker
Title:
Chief of Police
Attachments:
. Yes
DNa
#
000070
RECOGNIZING LIEUTENANT GARY L. SIMS UPON HIS RETIREMENT
WHEREAS, Lieutenant Gary L. Sims will retire from the Chesterfield County
Police Department on August 1, 2006, after providing 22 years of quality service
to the citizens of Chesterfield County; and
WHEREAS, Lieutenant Sims has faithfully served the county in the capacity
of Patrol Officer, Investigator, Detective, Sergeant, and Lieutenant; and
WHEREAS, during his tenure, Lieutenant Sims has also served as Field
Training Officer and Evidence Technician; and
WHEREAS, while assigned as a Detective, Lieutenant Sims received a
Certificate of Commendation for his exceptional actions in solving a homicide
case when a 17-year old young man walking along side Ruffin Mill Road was
fatally shot on April 8, 1990, a senseless act of violence as the perpetrator
and the victim did not know each other, making the successful resolution of the
case extremely unlikely; however, Detective Sims was undaunted in his quest for
the killer, and through research, was able to locate the handgun used in the
incident, which eventually led to the arrest of the suspect; and
WHEREAS, while at the rank of Sergeant, Lieutenant Sims received a
commendation for distinguishing himself during the apprehension of two armed
robbery suspects, and due to the excellent tactics and communication skills of
Sergeant Sims, Officer D. pri tchard and Officer J. Seamster, the robbery
suspects were apprehended ~ithin ten minutes of the robbery, and the weapon and
money were recovered; and
WHEREAS, Lieutenant Sims served as a member of the Police Quality Council
from 1997 through 2000 and is a graduate of TQI University; and
WHEREAS, Lieutenant Sims successfully performed the demanding tasks of
ensuring that appropriate staffing was secured for high school football games,
and his actions resulted in improved operational plans for events at school
stadiums and new processes and procedures for each high school, thereby
providing exceptional customer service to Chesterfield County Public Schools and
the citizens of Chesterfield County; and
WHEREAS, Lieutenant Sims has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Lieutenant Sims' diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Lieutenant Gary L. Sims, and extends on behalf of its
members and the citizens of Chesterfield County, appreciation for his service to
the county, congratulations upon his retirement, and best wishes for a long and
happy retirement.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number: 8.B.2.g.
Subiect:
Resolution Recognizing August 1, 2006, as "National Night Out" in Chesterfield
County
County Administrator1s Comments:
County Administrator:
(~
Board Action Reauested:
Summarvof Information:
This resolution is to recognize August 1, 2006, as "National Night Out" in
Chesterfield County.
Preparer:
Brvan MiltenberQer
Title: Crime Prevention Officer
Attachments:
. Yes
DNa
#
000072
RECOGNIZING AUGUST 1, 2006
AS "NATIONAL NIGHT OUT" IN CHESTERFIELD COUNTY
WHEREAS, each year in August, communities across the nation band
together to demonstrate their unity in the fight against crime; and
WHEREAS, this show of solidarity by law-abiding citizens has been
named "National Night Out"; and
WHEREAS, the National Night Out event taking place on August 1, 2006
will be the 22nd annual event of this type; and
WHEREAS, last year's National Night Out campaign involved citizens,
law enforcement agencies, civic groups, businesses, neighborhood
organizations and local officials from 10,000 communities in 50 states,
u.S. territories, Canadian cities and military bases worldwide; and
WHEREAS, National Night Out is designed to heighten crime and drug
prevention awareness; and
WHEREAS, this event also generates support for, and participation
in, local anti-crime programs; and
WHEREAS, National Night Out strengthens neighborhood spirit and the
relationships between police and the communities; and
WHEREAS, these events send a message to criminals that the
communities are organized and fighting back against crime; and
WHEREAS, Chesterfield County has as one of its strategic goals: "To
be the safest and most secure community compared to similar
jurisdictions"; and
WHEREAS, National Night Out is an important component in the effort
to achieve that goal.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors hereby recognizes August 1, 2006, as "National Night Out" in
Chesterfield County, Virginia; thanks police, neighborhood watch groups
and all others who have joined to prevent crime; and urges all residents
and businesses in Chesterfield County to turn on their porch lights and
other exterior lights and to gather with friends and neighbors on August
1, 2006 to demonstrate their unity in the fight against crime.
000073
fil
~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number:
8.8.3.
Subiect: State Road Acceptance
County Administrator1s Comments:
County Administrator:
:'~.
...........
Board Action Reauested:
Summary of Information:
Clover Hill:
Millcrest at Brandermill
Old Creek West, Section 10
Matoaca:
Bayhill pointe, Section 16
Charter Club Drive
Edgewater at the Reservoir, Section 5
Hartley Village
Preparer: Richard M. McElfish
Title: Director. Environmental Enaineerina
Attach ments:
II Yes
DNa
#
00007..4
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - MILLCREST AT BRANDERMILL
DISTRICT: CLOVER HILL
MEETING DATE: 26 July 2006
ROADS FOR CONSIDERATION:
MILLCREST LN
MILLCREST TER
Vicinity Map: MILLCREST AT BRANDERMILL
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000075
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - OLD CREEK WEST, SEC 10
DISTRICT: CLOVER HILL
MEETING DATE: 26 July 2006
ROADS FOR CONSIDERATION:
WESTRD
Vicinity Map: OLD CREEK WEST, SEC 10
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0000.76
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - BAYHILL POINTE, SEC 16
DISTRICT: MA TOACA
MEETING DATE: 26 July 2006
ROADS FOR CONSIDERATION:
BAILEY CREEK RD
BATTLECREEK DR
LONGFELLOW DR
LONGFELLOW PL
SUGAR HILL CT
SUGAR HILL DR
Vicinity Map: SA YHILL POINTE, SEC 16
Produced By Chesterfield County GIS
000077
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - Charter Club Dr
DISTRICT: MA TOACA
MEETING DATE: 26 July 2006
ROADS FOR CONSIDERATION:
CHARTER CLUB DR
Vicinity Map: Charter Club Dr
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TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - EDGEWATER AT THE RESERVOIR, SEC 5
DISTRICT: MA TOACA
MEETING DATE: 26 July 2006
ROADS FOR CONSIDERATION:
eOVE VIEW elR
COVE VIEW LN
WATERS SHORE DR
WAVELN
WINDJAMMER DR
Vicinity Map: EDGEWATER AT THE RESERVOIR, SEC 5
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000079
Produced By Chesterfield County GIS
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - HARTLEY VILLAGE
DISTRICT: MA TOACA
MEETING DATE: 26 July 2006
ROADS FOR CONSIDERA liON:
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BACH LN
BACH TER
GRAVATT CT
GRAVATT WAY
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Vicinity Map: HARTLEY VILLAGE
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000089
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Subiect:
Item Number: 8.B.4.
Donation of Surplus Microturbine to the University of Virginia School of
Engineering for Use in Education and Research
County Administrator1s Comments:
Ke-c chMJLu1, d ,4~cv-~
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County Administrator:
Board Action Reauested:
The Board is requested to approve the donation of a surplus microturbine to
the University of Virginia School of Engineering.
Summarvof Information:
Chesterfield County's Division of Waste and Resource Recovery currently has a
30 kW Capstone microturbine, which was purchased through a Department of
Energy (DOE) grant in 2002. The Landfill Methane Outreach Project (LMOP) for
which this equipment was purchased has been completed, properly documented
and closed out with the DOE. The turbine has no value to the county.
The county, through the Purchasing Department, sometimes auctions old and
outdated equipment to the highest bidder pursuant to public auction.
However, the language of the LMOP grant specifically prohibits sale of this
equipment to a commercial enterprise. Under Virginia law, the Board may
choose to donate the equipment to the University of Virginia, which is a non-
profit organization and is thus eligible to receive donations from the county
under VA. Code ~ 15.2-953(B).
Staff recommends approval of this donation.
Preparer: Francis M. Pitaro
Title: Director. Department of General Services
Attachments:
DYes
.Na
#
000081
e
~~
~~""~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 26, 2006
Item Number:
8.B.S.
Subiect:
Authorization to Amend the County's Fiscal Services Agreement with the
Greater Richmond Convention Center Authority
County Administrator's Comments: t!\~[t:J-7Jvpl&'--1' d ,4)~(')c/C~'!
County Administrator:
(yt~
Board Action Reauested:
The Board of Supervisors grant the County Administrator permission to amend
the Fiscal Services Agreement with the Greater Richmond Convention Center
Authority (the Authority) .
Summary of Information:
Chesterfield County is participating in a regional authority with the City of
Richmond and the Counties of Hanover and Henrico to construct and operate the
convention center. On April 17 I 1998, the Commission of the Authori ty
adopted a resolution designating Chesterfield to act as its fiscal agent
effective July 11 1998 and Chesterfield accepted such designation. On May
19, 1999, the Authori ty entered into a Fiscal Services Agreement (the
Agreement) with Chesterfield which documents the agreed upon terms,
conditions, restrictions, regulations and fees for Chesterfield's service as
the Authority's fiscal agent. As construction was completedl the Authority
entered into various contracts for the day-to-day operation of the new
facility. On July 1, 2002 the Agreement was amended to reflect Chesterfield's
services regarding the financial aspects of the various operating contracts
and to revise the fees for fiscal services to $95,300 annually from July 1,
2002 through June 30, 2006.
Staff recommends amending the Agreement to reflect closeout of the
construction contract to reduce the annual fee and to authorize staff to
renegotiate the fiscal agent fee if the scope of services changes
significantly.
Preparer:
James J. L. Steamaier
Title: Deputv County Administrator
Attachments:
. Yes
DNa
# "
000082
&
~~iJ
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: July 26, 2006
Budaet and Manaaement Comments:
This item requests that the Board consider the amendment of a fiscal services
agreement with the Greater Richmond Convention Center Authority. The annual
contract fee will be $90,000 beginning July 1, 2006 through June 30, 2010,
with the ability to renegotiate the fiscal agent fee if significant changes
to the scope of services occur. This amount has been reduced from the
previous annual contract amount of $95,300 based on a slight reduction of
services provided due to construction being completed on this project.
Preparer: Allan M. Carmody
Title: Director. Budoet and Manaoement
000083
AMENDED AGREEMENT TO PROVIDE FISCAL SERVICES
This Amended Agreement ("Agreement") is entered into between the GREATER
RICHMOND CONVENTION CENTER AUTHORITY (hereinafter referred to as "the
Authority") and CHESTERFIELD COUNTY, VIRGINIA (hereinafter referred to as "the
County") this 1 st day of July, 2002.
Whereas, the Authority was created on January 9, 1998 pursuant to the Public
Recreational Facilities Authorities Act, Chapter 56 of Title 15.2, Code of Vir2inia: and
Whereas, on April 17, 1998 the Commission of the Authority adopted a resolution
designating Chesterfield County to act as its fiscal agent effective July 1, 1998 and Chesterfield
County is willing to accept such designation; recognizing that the Authority has no employees;
and
Whereas the parties entered into an agreement dated May 19, 1999 which the parties
desire to modify and amend by this Agreement due to changed circumstances.
Now therefore, it is agreed by the parties as follows:
1. Fiscal A2ent Services: The County agrees to serve as Fiscal Agent for the Authority
starting July 1, 1998, and specifically agrees to provide the following services in that
capacity:
a. Monitor the investment and disbursement of funds held by the Trustee from
revenue bonds issued for expansion and construction of the Richmond Centre.
The County will reconcile financial records maintained for the Authority with the
records maintained by the Trustee.
b. Receive and manage revenues transferred on behalf of the Authority to the
Treasurer of the County. The Treasurer of the County will invest these funds in
an account separate from County funds in accordance with the Investment Policy
established by the Treasurer of the County. Interest earnings will be reported to
the Authority's Finance Committee monthly and to the Authority's Commission
- 1 -
000084
quarterly. Before payment is made from these funds, an invoice must be
forwarded from the Authority to the County to authorize payment. The County
will determine that funds are budgeted and available prior to disbursement. All
approvals for payment shall be in accordance with the Authority's resolution
adopted on July 9, 1998 entitled "Designating Chief Administrative Officer,
Delegating Certain General Administrative Authority to such Chief
Administrative Officer and Specifically Granting Invoice Payment Authority to
such Chief Administrative Officer and to Certain other Officers."
c. Maintain accounting records for the Authority in accordance with generally
accepted accounting principles to reflect the Authority's assets, liabilities, equity,
revenue, expenses, estimated revenues, budgeted expenses and commitments as
appropriate and will report on a monthly basis to the Authority's Finance
Committee on the Authority's financial status as well as prepare quarterly reports
for the Authority's Commission and special reports as appropriate.
d. Provide information to the auditor retained by the Authority, prepare and meet
with the auditor to review the preliminary audit report and publish audited
financial statements for the Authority. The County will be responsible for
ensuring compliance with generally accepted accounting principles and all state
and federal guidelines.
e. The County will be responsible for securing arbitrage reporting.
f. Monitor and ensure financial compliance with various legal agreements of the
Authority. This includes, but not restricted to, the following agreements:
. Hotel Tax Agreement, between the Authority, participating localities, and
Trustee,
. Interlocal Agreement, between the participating localities,
. Indenture of Trust, between the Authority and Trustee,
- 2-
000085
. Continuing Disclosure Agreement, between the Authority and Trustee,
. Non-Arbitrage Certificate,
. Construction ~1aAagement /\greement, betv/een the .t^..uthority and Turner
Construction Company,
. Operating Agreement, between the Authority and Operator, and
. Food Service Management Agreement, between the Authority and Provider.:.,
afl6
. Telecommunications Systems and Ser'/icos /\groomcnt, bet'J/ecn the
~^..uthority and the Pro'/idcr.
2. Payment by the Authoritv: The Authority agrees to pay the County $95,300 ~9()J)()()
annually for fiscal agent services during the period July 1, 20~ Q through June 30,
~2010. The parties will negotiate this fee for subsequent four-year fiscal periods
prior to the end of each such four-year period. The County agrees to remit quarterly
statements to the Authority requesting payment. The Authority agrees to make
payments within 30 days of each request. If the scope of services changes
significantly during any four-year fiscal period, the Authority and the County shall
renegotiate the fiscal agent services fee for the remainder of the four-year fiscal
peri ad.
3. Term: This agreement shall remain in force and effect until the Authority or the
County gives written notice to the other of its desire to terminate the Agreement.
Such notice shall be given at least 60 days prior to the date of termination, unless
otherwise agreed. The Authority shall be liable for the entire quarterly payment for
the quarter within which this Agreement is terminated.
4. The Authority agrees to include the County and its officials, officers, employees,
agents and representatives as additional insured on its general liability and excess
insurance coverage and to furnish the County with a certificate of insurance
- 3 -
000086
evidencing such coverage. The Authority shall not change or cancel such coverage
without providing the County 30 days prior written notice of such change or
cancellation.
5. This Agreement is made in, and shall be construed in accordance with and governed
by the laws of the Commonwealth of Virginia and any dispute between the parties
shall be resolved in the Circuit Court of Chesterfield County and in no other forum.
6. The County shall not be required to appropriate any County funds for the purpose of
performing this Agreement and its obligations are subject to annual appropriation of
sufficient funds to perform such obligations by the County's Board of Supervisors.
7. This Agreement shall replace and supercede the previous agreement dated ~1a)' 19,
-l-999Julv 1,2002 as of the date of this Agreement.
Wherefore, the parties, by signing this Agreement below, evidence their intent to be
bound thereby.
GREATER RICHMOND CONVENTION CENTER AUTHORITY
By:
CHESTERFIELD COUNTY, VIRGINIA
By:
-4-
000087
e
~J~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number: 8.B.6.
Subiect:
FY07 Chesterfield Community Services Board Performance Contract
County Administrator1s Comments:
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County Administrator:
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Board Action Reauested:
Approve the FY07 Performance Contract between the Chesterfield Communi ty
Services Board and the Virginia Department of Mental Health, Mental
Retardation, and Substance Abuse Services.
Summary of Information:
The State Code of Virginia Section 37.1-198 requires the governing body of
each CSB to approve the annual performance contract through a formal vote.
The CSB Board signed the FY07 Performance Contract at a regular meeting held
on July 20, 2006. The performance contract describes the scope and
requirements of both the CSB and State and includes exhibits that detail:
all revenues, costs, number of persons projected to be served, and the types
of services to be provided. The performance contract provides $31,723,900 in
resources for infants, children, adolescents and adults in areas of mental
health-$10,262,000, mental retardation-$17,577,600 and substance abuse-
$3,884,300. These funds were made a part of the FY2007 county budget.
A copy of the performance contract document is filed with the Deputy County
Administrator, Human Services.
Preparer:
Georae Braunstein
Title: Executive Director. Chesterfield CSB
Attachments:
.Na
DYes
1600088
I~~
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 26, 2006
Subiect:
Item Number:
8.8.7.8.
Set a Public Hearing to Consider an Ordinance Changing the Polling Place for
Bellwood Voting Precinct in Bermuda District and for Cranbeck Voting Precinct
in Midlothian District
6:( € C cfYJI/fJU24 J /ir/l~rU-Cjl
County Administrator1s Comments:
County Administrator:
/:f!I(
Board Action Reauested:
The Board is requested to set a public hearing for August 23, 2006 to
consider the attached ordinance.
Summarvof Information:
In order to comply with the Federal Help America Vote Act (HAVA), localities
are required to provide ADA-compliant access to all County polling places.
Most County polling places are already HAVA-compliant, but a small number are
not. The Registrar is in the process of having minor construction upgrades
made to the polling places that are not compliant. However, two polling
places would require construction upgrades that are so substantial that it is
more efficient to move the polling places. Those two polling places are
perrymont School, which currently serves as the polling place for Bellwood
Precinct in Bermuda District; and Greenfield Community Centerl which
currently serves as the polling place for Cranbeck Precinct in Midlothian
District.
The Registrar has arranged with the First Baptist Church Centralia, located
at 2920 Kingsdale Roadl to serve as the new polling place for Bellwood
Preparer:
Steven L. Micas
Title: County Attornev
0505:72522.1
Attachments:
. Yes
DNa
#
0'00089
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Precinct, and he has arranged with Grace Brethren Church, located at 2240
Cranbeck Road, to serve as the new polling place for Cranbeck Precinct. Both
buildings are HAVA-compliant, and the owners of the buildings have agreed to
allow them to serve as polling places. Maps showing the current and proposed
new polling place for each of these precincts are attached.
If the Board approves these changes, they must be submitted to the United
States Department of Justice (DOJ) for pre-clearance before they can be
implemented. DOJ has a period of sixty days in which to act on the pre-
clearance submission. Staff anticipates that these changes would be
implemented before the 2006 November general election.
0505:72522.1
000090
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 7-3 RELATING TO
POLLING PLACES FOR VOTING PRECINCTS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 7-3 of the Code of the Countv of Chesterfield, 1997, as amended, IS
amended and re-enacted to read as follows:
Bellwood Voting Precinct (101):
Beginning at the point where the center line of the southern boundary of Richmond
National Battlefield Park intersects the boundary line between Henrico County and Chestetfield
County; thence eastwardly along said boundary line as it meanders with the James River south to
its intersection with Proctors Creek; thence westwardly along the center line of Proctors Creek to
its intersection with a spur line of the CSX Railroad; thence northwardly along the center line of
said right-of-way to its intersection with Kingsland Creek; thence eastwardly along the center
line Kingsland Creek to its intersection with the CSX Railroad right-of-way; thence
northeastwardly along the center line of said right-of-way to its intersection with U. S. Route
1/301 (Jefferson Davis Highway); thence south along the center line of U.S. Route 1/301 to its
intersection with Bellwood Road; thence northeastwardly along the center line of Bellwood Road
to its intersection with Interstate 95; then northward along the center line of Interstate 95 to its
intersection with the northern boundary lines of Census Blocks 1004033006 and 1004033007;
thence eastwardly along the boundary line of Census Blocks 1004033006 and 1004033007 to
their intersection with the southern boundary line of Richmond National Battlefield Park; thence
northeastwardly along the center line of the southern boundary line of Richmond National
Battlefield Park to its intersection with the boundary line between Chesterlield County and
Henrico County, the point and place of beginning.
The voting place for Bellwood Voting Precinct shall be the Perrymont School, 8610
Perrymont Road First Baptist Church Centralia'l 2920 Kingsdale Road.
000
Cranbeck Voting Precinct (509):
Beginning at the point where the center line of U.S. Route 60 (Midlothian Turnpike)
intersects the center line of Robious Road (State Route 675); thence northwestwardly along the
center line of Robious Road (State Route 675) to its intersection with Greenfield Drive (State
Route 2544); thence northwardly along the center line of Greenfield Drive to its intersection with
Milbrook Drive; thence eastwardly along the center line of Milbrook Drive to its intersection
with Dragonfly Lane; thence northwardly along the center line of Dragonfly Lane to its
intersection with the Southern Railroad right-of-way; thence westwardly along said right-of-way
to its intersection with Huguenot Road (State Route 147); thence westwardly and southwardly
0505:72557.1
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00009:1.
along the center line of Huguenot Road (State Route 147) to its intersection with U.S. Route 60
(Midlothian Turnpike); thence eastwardly along the center line of U.S. Route 60 (Midlothian
Turnpike) to its intersection with Robious Road (State Route 675), the point and place of
beginning.
The voting place for Cranbeck Voting Precinct shall be Greenfield Civic .l^...ssociation,
2221 ',Jloodmont Drive the Grace Brethren Church, located at 2240 Cranbeck Road.
(2) That this ordinance shall become effective immediately upon adoption.
0505:72557.1
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BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number:
8.B.7.b.
Subiect:
Set Public Hearing to Consider an Ordinance Amending Section 6-26 of the
County Code to Limit the Business License Taxes of Gasoline Retailers for Gas
Price Hikes Caused by Natural Disasters
County Administrator's Comments: ;2eCunJL-l"'-12~1 c{ /l/~'C.)J-cJ:...1
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County Administrator:
Board Action Reauested:
The Board is requested to set a public hearing for August 23, 2006 to
consider amendments to County Code ~ 6-26 to the limit the business license
tax of gasoline retailers for gas price hikes caused by natural disasters.
Summary of Information:
On June 28, 2006 staff held a work session with the Board to discuss
legislation adopted by the 2006 General Assembly which affects the County.
During the work session the Board requested staff to draft amendments to
County Code ~6-26 which would limit the business license taxation of gasoline
retailers when gas prices spike as the result of natural disasters. The
amendment is mandated by SB597.
Business license tax is calculated using a business' gross receipts. When
retail gas prices spiked after Hurricane Katrina, the gross receipts of
gasoline retailers also spiked. However, the profits for these retailers
remained virtually unchanged. As a result, the retailers' business license
tax bills increased significantly but their revenue did not. SB597 adopted
by the General Assembly requires localities to change their calculation of
the taxable receipts to account for such temporary "price-spike" situations.
The attached ordinance conforms to this new requirement.
Preparer: Steven L. Micas Title: County Attornev
0425:72521.1 (72516)
Attachments:
. Yes
DNa
#
000095
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 6-26 RELATING TO RETAIL MERCHANTS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
( 1) That Section 6-26 of the Code of the Countv of Chesterfield, 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 6-26. Retail merchants.
(a) Every retail merchant shall pay a license tax of $0.19 per $100.00 of base year gross
receipts.
(b) If goods, wares and merchandise not belonging to a retail merchant are offered for
sale by the retail merchant or by any other person at the retail merchant's place of business,
such retail merchant shall obtain a license as a commission merchant as provided in section
6-32. Such retail merchant, however, may elect to include the total gross receipts from the
sale of all goods, wares and merchandise not belonging to him in the base year gross receipts
for his retail merchant license in lieu of obtaining a commission merchant license.
(c) Every person who sells merchandise by means of a coin-operated machine or device
shall pay the retail merchant's license tax prescribed in subsection (a) of this section. All such
machines shall be plainly marked so as to show the name and address of the owner thereof.
(d) Every cooperative which sells to others (excluding sales to commercial, industrial, or
institutional users) at retail only and not for resale shall pay the license tax prescribed in
subsection (a).
(e) If a motor vehicle dealer collects excess business license tax from a purchaser, such
dealer shall exercise due diligence to refund such tax to the purchaser within 120 days of
discovering such overpayment, and such dealer shall produce evidence of such refund to the
commissioner of the revenue upon request. Any amounts that are not refunded to purchasers
shall be remitted to the commissioner of the revenue as additional business license tax.
f) If the Virginia Department of Mines~ Minerals and Energy determines that the weekly
U.S. Retail Gasoline price (regular grade) for PADD IC (Petroleum Administration for
Defense District - Lower Atlantic Region) has increased by 20% or greater in anyone-week
period over the immediately precedin~ one-week period and does not fall below the
increased rate for at least 28 consecutive days immediately following the week of such
increase~ then the ~ross receipts taxes on fuel sales of a gas retailer made in the following
license year shall not exceed 110% of the gross receipts taxes on fuel sales made by such
retailer in the license year of such increase. Everv gas retailer shall maintain separate
records for fuel sales and nonfuel sales and shall make such records available upon request
by the commissioner of the revenue. The provisions of this subsection shall not apply to any
person or entity (i) not conducting business as a gas retailer in the county for the entire
000096
license year immediately preceding the license year of such increase or (ii) that was subiect
to a license fee in the county for the license year immediately preceding the license year of
such increase.
(2) That this ordinance shall become effective immediately upon adoption.
000097
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 26, 2006
Item Number:
8.B.7.c.
Subiect:
Set a Public Hearing to Consider the Acceptance and Appropriation of Funds
from powhatan County and Upon Approval Award a Construction Contract for the
powhatan Water Line Project Along Midlothian Turnpike
County Administrator's comments:JL~O;;f}vJ1u.;/} (/ 46~L)z:.k{')
County Administrator:
,,;!(#?
Board Action Reauested:
Set a public hearing for August 23, 2006 to consider the acceptance and
appropriation of $1,112,937.98 from powhatan County; upon approval of the
funding, award a construction contract to Godsey and Son, Inc. in the amount
of $892,608.80 for the powhatan Water Line Project along Midlothian TurnPike;
and authorize the County Administrator to execute all necessary documents.
Summary of Information:
On January 22, 1997, the Board of Supervisors approved a water contract with
powhatan County. On April 12, 2005, powhatan County requested that we begin
design and easement acquisition to extend a 16" water line along Midlothian
Turnpike to the powhatan County line. In accordance with the executed water
contract dated March 6, 1997 between Chesterfield County and powhatan County,
powhatan County agreed to pay all costs associated with extending the public
water lines to their boundary line.
This project includes 7,300 L.F.I of 16" water lines. County staff and our
Project Engineer have reviewed the bids and recommend awarding the project to
the lowest bidder - Godsey and Son, Inc.
Staff requests that the Board accept a 100% contribution from powhatan
County, appropriate the necessary funds, and award the construction
contract.
District: Midlothian
Preparer:
J. E. Beck, Jr.
Title: Assistant Director of Utili ties
Attachments:
. Yes
DNa
#
000098
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: July 26, 2006
Budaet and Manaaement Comments:
This item requests that the Board set a public hearing to consider the
acceptance and appropriation of $1,112,937.98 from powhatan County to extend
a public water line along Midlothian Turnpike to the powhatan County line.
The item also requests that the Board award a construction contract to Godsey
and Son, Inc. in the amount of $892,608.80. Funding from powhatan County in
the amount of $1,112,937.98 has been received. Once the funding is accepted
and appropriated, sufficient funds will be available to award the contract.
Preparer:
Allan M. Carmody
Title: Director. Budaet and Manaaement
000089
VICINITY SKETCH
Powhatan W/L Along Rt. 60
County Project # 97 -0160
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: July 26,2006
Subiect:
Item Number:
8.B.7.d.
Set a Public Hearing to Consider Adoption of an Ordinance Creating the
Watkins Centre Community Development Authority
County Administratorls Comments:
V2c.CL~4/ d ;4r~ .:;2 3/ 2-cc){o
County Administrator:
~
Board Action Reauested:
Set a public hearing for August 23, 2006 to consider adoption of an Ordinance
creating the Authority.
Summary of Information:
The County has received a petition, which is attached, to create a Community
Development Authority (CDA) on property located in Midlothian and Matoaca
Magisterial Districts north and south of Midlothian Turnpike and west of
Route 288. A map showing the exact location of the property is attached.
The property, which contains approximately 500 acres, is known as the Watkins
Centre, and is currently owned by the individuals shown on the attached
exhibi t. The peti tion requests that the County create the CDA for the
purpose of financing certain transportation improvements, which are shown on
the attached map and exhibit.
Preparer: Rebecca Dickson
Title: Deputv County Administrator
0505:72589.1
Attachments:
. Yes
DNa
# 0001.02
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
CDA's are independent subdivisions of local government which counties may
create as a way of partnering with the private sector to finance public
infrastructure such as roads and public utilities. CDA's are authorized to
fund public infrastructure by issuing tax exempt bonds, which may be re-paid
by additional real estate assessments on property located within the
district. In this fashion, CDA's provide a mechanism for infrastructure to
be constructed before development occurs.
The transportation infrastructure which the peti tioning landowners are
proposing to finance through the Watkins Centre CDA would provide a portion
of the transportation infrastructure necessary to meet the increased demands
placed upon the County as a result of development within the CDA District.
The landowners are proposing to construct the remainder of the transportation
infrastructure for the District with their own funds.
The Petitioners propose that the CDA issue tax exempt bonds in the maximum
aggregate amount of $16,000,000 to finance the portion of the transportation
improvements shown on the attached map. The bonds would be re-paid by
revenue which the CDA received from the County, as follows:
1. The Petitioners propose that a portion of the CDA road improvements be
funded by a "tax increment" contribution plan, which would designate
certain increased tax revenues generated by the development of the
property within the District, to finance a portion of the cost of the
improvements. The tax increment contribution plan which the
petitioners are proposing would contribute 50% of the incremental
increase in real property tax revenues collected annually by the
County wi thin the District, and 25% of all sales tax revenues
collected annually by the County within the District.
2. The Petitioners request that the Board of Supervisors establish a
special assessment upon the property within the District to finance
the remaining portion of the CDA road improvements. The amount of the
special assessment would be determined annually, with the assistance
of a professional administrator, based on the amount of revenue
needed, if any, in addition to the revenue received from the "tax
increment" plan.
Financial analysis of the petitioners' proposal indicates that the projected
incremental real estate and sales tax revenues will be sufficient to service
the debt on the bonds. The petition specifies that, to the extent that the
cost of the transportation infrastructure exceeds $16,000,000 it would be
paid for by the petitioners as their sole responsibility, and neither the
County nor the CDA would be responsible for financing those improvements in
any way. Moreover, since the CDA is a separate political subdivision which
will contract for the construction of the improvements and issue its own
debt, its debt obligations will not be deemed to be a general obligation debt
of the County.
CDA's may only be created by an ordinance of the Board of Supervisors, after
... _ ".' ,;.. ,~j'~ ;._' ',~ l' 1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
the owners of a majority of land in the proposed district petition the Board
to create the CDA. At this time, the landowner's petition has been signed by
the landowner who owns approximately 91% of the land in the district. It is
anticipated that the remaining landowners will join in the petition prior to
the public hearing. In order to adopt such an ordinance, the Board must hold
a public hearing. A copy of a proposed ordinance creating the Watkins Centre
CDA is attached. If the Board adopts the ordinance and creates the Watkins
Centre CDA, it will need to appoint a Board of Directors to operate the CDA.
Staff will propose members for such a Board at the August public hearing.
In October 2005 the Board adopted proposed criteria for considering petitions
to create CDA's, which included the requirement that CDA's be created for
large economic development projects, with unusual capacity to generate tax
revenues from business property. Staff believes that the Watkins Centre CDA
adheres to the criteria adopted by the Board last fall.
0505(00) :72589.1
0001.01
PETITION
FOR THE CREATION OF THE WATKINS CENTRE
COMMUNITY DEVELOPMENT AUTHORITY
COUN OF CHESTERFIELD, VIRGINIA
~ 2006
WHEREAS, the undersigned (collectively, the '.Petitioners") are the owners of certain
parcels of land located in the County of Chesterfiel~ Virginia, (the "County") containing
approximately 499-596 acres in the aggregate, located in the MidJothian and Mato3Ca M:agisterial
fJistricts north and south of Midlothian Turnpike and west of State Route 288 and more
particularly described on Exhibit A attached hereto and made a part hereof; and
WHEREAS, Petitioners desire to develop such property as a mixed-use project
consisting of commercial, industrial and office components, all of which would provide
additional business, retail and recreational opportunities for the citizens of the County, as well as
infrastructw-e improvements benefiting the citizens of the County, and which would increase
employment op}Xlrtunities and expand the tax base of the County; and
WHEREAS, the Petitioners propose to create a conununity development authority as
permitted under VicgiDia Code Sections 15.2-5152, et seq., and other applicable provisions of
Chapter 51, Title 15.2 of the Code of Virginia of 1950~ as amended (the "Act") to provide
financing for a portion of the transportation infrastructure necessary to meet the increased
demaO.ds placed upon the County as a result of development withiJl the community developmellt
authority district;
NOW, THEREFORE, Petitioners respectfully request that the Board of Supervisors of
the County adopt an ordiD3l1ce creating the Watkins Centre Community Development Authority
pursuant to the provisions of the Act (the "Ordinance"), and in support of such request,
Petitioners represent and state as follows:
-1-
0001.05
1. StandiD2' and Jurisdiction.. Petitioners an: the owners of all of the real estate to
be included in the community development authority. All such real estate is located wholly
within the County.
2. Name and BOUlldaries of the Pro>>osed Di,trict.. Petitioners request that the
Board of Supervisors create the Watkins Centre Community Development Authority (the
"CDA I') pursuant to the authority granted in the Act The initial boundaries of the COA district
(the "District") will be as described on Exhibit A attached hereto and made a part hereof: Such
boundaries may be modified by an amendment to the Ordinance adopted by the Board of
Supervisors upon request of the Petitioners or the CDA (i) at any time before the issuance of the
herein defmed Bonds, as long as least 250 acres of land remain in the District and (ii) after the
issuance of the Bonds, as long as only de minimis portions of land not to exceed approximately
rnro acres are released from the District.. The District will be entitled the Watkins Centre
Community Development Authority District.
3. Services and Facilities to be Undertaken by the CDA. The CDA will
Wldertake to finance, acquire and construct tra.n.sportation improvements pursuant to Section
15.2-5158 of the Act, which transportation improvements sh.al,) include all or a portion of the
transportation infrastructure generally described on Exhibit B attached hereto and made a part
hereof (collectiv'ely ~ the "Improvements"). All Improvements will be constructed in accordance
with applicable governmental standards after obtaining all necessary permits and approvals
therefor.
4. ProDosed Plan for Providinl! and FinaDcin~ the Improvements.
A- The Petitioners propose that the CDA issue tax-exempt bonds in the
maximum aggregate amount of $16,000,000 (the "Bonds") to pay the costs associated with the
-2-
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acquisition, design, construction and development of the hnprovements under the authority of
the Act, specifically Virgillia Code Sections 15.2-5158 and 15.2-5125 as those Sections may be
amended. To the extent the costs associated with the acquisition, design, construction and
development of the ImprOveTnents exceeds that portion of the proceeds from the sale of the
Bonds set aside to pay such costs,. the Petitioners shall be solely responsible for paying such
excess..
B. The Petitioners propose that the CDA reques.t the Board of Supervisors to
establish a special assessment upon the property Ylithin the District to finance a portion of the
cost of the Improvements as provided in Virginia Code Section 15.2-5158(A)(5).
C- The Petitioners propose that the CDA request the Board of Supervisors to
. approve a tax increment contribution plan, using certain increased tax revenues generated by the
development of the property within the Distri.ct, to finance a portion of the cost of the
Improvements. The tax. increment contribution plan will designate 50% of the incremental real
property tax revenues collected annually (over an agreed upon base year) by the County within
the District and 25% of the sales tax revenues collected annually by the County within the
District. After the Bonds have been re-paid in full, or provision for their Ie-payment in fUll have
been made, the tax increment contribution plan shall expire.
D. The CDA or its designee \viU contract for the construction of the
Improvements and for their operation and Il18intenance uotil such time as the Improvements are
conveyed to or dedicated and accepted by the applicable governmental entily, ()r until such time
as the responsibility for operation and maintenance is assumed by another entity in accordance
with applicable la\vs and regulations.
-3-
0001.0t(
5. Benefits f.-om CDA ConstrudioD of Facilities. Petitioners represent that the
following benefits are expected to be derived from the construction of the Improvements by the
CDA:
A. The Improvements will facilitate commercial, industrial and office
development in the County, will provide business, retail and recreational opportunities for
County residents and will promote economic development in the County by creating new jobs
and attracting commercial, industrial and office establishments that will generate substantial tax
revenues for the County.
B. The establishment of the CDA will provide for needed road improvements
and will permit these road improvements to be constructed. more expeditiously than would
otherwise be possible.
6.. CDA Bow Members. The members of the Board of the CDA shall be selected
under the applicable provisions of Virginia Code Section 15.2-5113.
Respectfully submitted,
PETITIONERS:
WATKINS LAND, L.L.C. a V.
liability co
By;
Title:
-4-
000:108
Exhibit A
Initial CDA District Boundaries
Tax Map Parcel Numbers
Tax Man Parcel Owner Acreal!e
714-707-6311 WATKINS LAND L.L.C. 6.0
714-707-9182 WATKINS LAND L.L.c. 3.77
714-712-9323 WATKINS LAND L.L.c. 7.0
715-710-8459 WATKINS CHRISTOPHER 0, ALIDA N. MARTIN, JANET 0.869
N. KALENIAN
715-711-0444 WATKINS LAND L.L.C. 5.0
715-711-4043 WATKINS DANIEL S 5.32
715-712-3508 WATKINS LAND L.L.c. 7.0
716-710-0846 WATKINS CHRISTOPHER 0, ALIDA N. MARTIN, JANET 2.813
N. KALENIAN
716-710-2342 WATKINS CHRISTOPHER 0, ALIDA N. MARTIN, JANET 0.195
N. KALENIAN
716-713-5414 WATKINS DANIEL S & MARIA RICE 28.192
717-708-5080 WATKINS LAND L.L.C. 406.45
717-711-0537 WATKINS JEANNE G TRUSTEE 4.09
717-711-0707 HUGHES RYLAND J & JEANNE W 2.769
718-705-6022 WATKINS LAND L.L.c. 13.694
718-706-3636 WATKINS LAND L.L.c. 6.434
Total Acres: 499.596
0505:72587.1
1
Exhibit B
Watkins Centre
Estimated Road Improvement Costs
Zone "Initial" Improvements Revised CDA I TIF Scope R-7
288 I WCP North Access LF Unit Cost Estimate
1. Southbound exit ramp from 288 to WCP 1 000 $ 600 $ 600 000
2. 288 Collector lane extension North of exit ramp 1/2
mile long 2640 $ 446 $ 1 177 440
3. Southbound entrance ramp from WCP to 288 1 000 $ 394 $ 394 000
4. 288 Collector lane addition at entrance ramp South
to cloverleaf ramp 2640 $ 446 $ 1 177 440
Total WCPN.. 288 Access $ 3,348,880
Route 60 and WCP South of Rt. 60
1. Rework intersection and add five lane divided
highway from Rt 60 - 1000' to the South including 1000'
merge to 2 lanes 1 500 $ 800 $ 1 200 000
2. Traffic Light (WCP & US 60) 1 $ 250 000 $ 250 000
Route 60 and WCPS Improvements $ 1 ,450,000
Watkins Center Parkway South.. 288 Access
1. Southbound exit ramp from 288 to WCP( 18' wide with
shoulder) 1 200 $ 190 $ 228 000
2. 288 collector lane extension south of exit ramp 1/2
mile long (2 lane with 2 shoulders) 2640 $ 446 $ 1 177 440
3. Southbound entrance ramo from WCP to 288 1 200 $ 394 $ 472 800
4.288 Collector lane extension North of exit ramp 1/2
mile long (two lane wi shoulders) 2640 $ 446 $ 1 177 440
5. Traffic signal at ramps intersection with WCP south
&288 1 $ 150 000 $ 150 000
6. Allow for fill material needed at ramps for grade -
cubic yards 62 333 $ 15 $ 934 995
Total WCPS - 288 Access $ 4,140,675
Allowance for Engineering, Permits, Inspections,
VDOT Fees, Signage, Wetlands for Roads $ 2,150,000
CDA Road Work Management Fee $ 300,000
TOTALCDAFUNDEDROADIMPRUVEMENT~ $ 11 ,389,555
Contingent: MWV Site Access Road from WCPS
1. Four Lane divided access road from WCPS to MWV
site location - contingent on MWV selection of site 1 900 $ 500 $ 950 000
TOTAL INCLUDING MEADWESTVACO PROJECT $ 12,339,555
Note: general descriptions; CDA funded road improvements will not exceed $12,339,550 regardless of final improvement costs.
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AN ORDINANCE TO AMEND THE CODE OF
THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED,
BY ADDING CHAPTER 9, ARTICLE XVI,
SECTIONS 9-219, 9-220, 9-221, 9-222, 9-223, 9-224, 9-225
AND 9-226 CREATING THE WATKINS CENTRE
COMMUNITY DEVELOPMENT AUTHORITY
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
WHEREAS, the Board of Supervisors of Chesterfield County, Virginia (the "Board") has
received a petition (the "Petition") from Watkins Land, L.L.C., Christopher O. Watkins, Daniel
S. Watkins, Maria Rice, Jeanne G. Watkins (Trustee), Ryland J. Hughes, Jeanne W. Hughes,
Alida N. Martin and Janet N. Kalenian (collectively, the "Landowners") for the creation of the
Watkins Centre Community Development Authority (the "CDAtI), and the Landowners have
represented that they own all of the land within the proposed CDA district; and
WHEREAS, a public hearing has been held on August 23, 2006 by the Board on the
adoption of this Ordinance and notice has been duly provided as set forth in ~15.2-1427 of the
Code of Virginia of 1950, as amended and ~915.2-5104 and 15.2-5156 of the Virginia Water and
Waste Authorities Act, Chapter 51, Title 15.2, Code of Virginia of 1950, as amended (the "Act");
and
WHEREAS, the Board proposes to create the CDA in order to provide the transportation
improvements described in the Petition; and
WHEREAS, the creation of the CDA to assist in financing the transportation
improvements described in the Petition in connection with the proposed development within the
CDA district will benefit the citizens of Chesterfield County, Virginia (the "County") by
promoting increased employment opportunities, a strengthened economic base, increased tax
revenues and additional business, retail and recreational opportunities, and will meet the
increased demands placed upon the County as a result of development within the CDA district;
and
WHEREAS, the Landowners have waived in wntlng their right to withdraw their
signatures from the Petition in accordance with ~15.2-5156 of the Act.
(1) NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF
CHESTERFIELD COUNTY, VIRGINIA, that Sections 9-219 through 9-227 of the Code of the
County of Chesterfield, 1997, as amended, are hereby enacted as follows:
Section 9-219 Creation of Authoritv. The Watkins Centre Community Development
Authority (CDA) is hereby created as a political subdivision in accordance with the applicable
provisions of the Virginia Water and Waste Authorities Act (the "Act"). The CDA shall have
the powers set forth in the Act.
Section 9-220. Boundaries of CDA. The CDA boundaries shall initially include the
property identified in Exhibit A~ attached to this ordinance and presented to the Board of
Supervisors upon creation of the District (the "Initial CDA District"). In accordance with & 15.2-
0505:72587.1
1
00011.3
5157 of the Act. a COPy of this Ordinance shall be recorded in the land records of the Circuit
Court of Chesterfield County for each tax map parcel in the CDA district as such CDA district
exists at the time of issuance of the CDA's bonds (the "Bonds") and the CDA district shall be
noted on the land records of the County. The Board of Supervisors. upon the request of the CDA
or the Landowners. may. by adoPting an amendment to this Ordinance. release or exclude from
the CDA district (i) at any time before the issuance of the Bonds certain portions of land as long
as at least 250 acres of land remain in the CDA district and (ii) after the issuance of the Bonds
only de minimis portions of land not to exceed approximately two acres. In addition. the CDA
may release and exclude from the CDA district parcels of land with respect to which all special
assessments have been paid or prepaid.
Section 9-221. Facilities and Services. The CDA is created for the purpose of exercisin~
the powers set forth in the Act. including financing. constructing. acquiring and developing. and
owning and maintaining if necessary. certain transportation infrastructure in connection with the
development of a mixed-use proiect consisting of commercial. industrial and office components
as more 'Particularly described in the Petition (the "Improvements"). The CDA shall have all the
powers provided by the Act. The CDA shall not provide services which are provided by. or
obligated to be provided by. any authority already in existence pursuant to the Act unless such
authority provides the certification required bv ~15.2-5155 of the Act.
Section 9-222. Articles of Incorporation. Attached as Exhibit B and presented to the
Board of Supervisors at the time of the adoption of this Ordinance are the proposed Articles of
Incorporation of the CDA. The County Administrator is authorized and directed to execute and
file such Articles of Incorporation on behalf of the Board with the State Corporation Commission
in substantially the form attached as Exhibit B with such changes. including insubstantial
changes to the boundary description of the CDA district described therein. as the County
Administrator may approve. The County Administrator is authorized to approve such changes or
corrections to the Articles of Incorporation prior to filing with the State Corporation Commission
as do not chan~e the purpose or function of the CDA as set forth in this Ordinance and in the
Peti ti on.
Section 9-223. Capital Cost Estimates. The Board hereby finds. in accordance with
~ 15.2-5103(B) of the Act. that it is impracticable to include capital cost estimates. prolect
proposals and prolect service rates. except as preliminarily summarized in the Petition.
Section 9-224. Membership of the Authoritv.
(a)
members.
The powers of the CDA shall be exercised by an authority board consisting of five
(b) All members of the CDA board shall be appointed bv the Board bv resolution in
accordance with the provisions of ~15.2-5113.
(c) The initial members of the CDA board shall be as set forth in the Articles of
IncolT'oration for the terms set forth therein.
(d) Each CDA board member shall receive such compensation from the CDA for his
or her services as a CDA board member as may be authorized from time to time bv resolution of
0505 :72587.1
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000:1:1..4
the CDA board. provided that no member shall receive compensation in excess of $300 per
meeting attended unless authorized by resolution of the Board.
Section 9-225. Plan of Finance; Issuance of Bonds.
(a) The improvements. services and operations to be undertaken by the CDA as
described herein and in the Petition shall be funded from all or some of the following sources: (i)
the Bonds to be issued by the CDA; (ii) special assessments to be levied pursuant to Virginia
Code Section 15.2-5158A5; and (iii) contributions made by the County of certain incremental tax
revenues generated within the CDA district as more particularly described in the Petition and in
the Memorandum of Understanding to be entered into by the CDA. the County and the
Landowners.
(b) Upon the enactment of this Ordinance. the CDA will engage a professional
administrator to prepare. with the assistance of the County. an assessment roll for all parcels of
land within the CDA district. Such administrator will annually calculate the incremental tax
revenues collected within the CDA district and will prepare a report which details the amount of
the special assessment. if any. owed by the owner of each parcel of land within the CDA district.
(c) The Bonds to be issued by the CDA will be tax-exempt bonds and will not exceed
a maximum ag~re~ate amount of $16.000.000. The proceeds from the sale of the Bonds will be
used to pay the costs of the Improvements as described herein and in the Petition. the costs of
issuing the Bonds and any required reserves. and interest on the Bonds for a period up to twenty-
six (26) months after the issuance of the Bonds. If there are any proceeds from the sale of the
Bonds remaining after the payment of these costs. such excess proceeds shall be used to oay
down the Bonds. If the proceeds from the sale of the Bonds are insufficient to pay these costs.
the Petitioners shall be solely responsible for paying any deficiency.
(d) Any bonds issued by the CDA or any other financing arrangements entered into
by the CDA will be debt of the CDA. will not be a debt or other obligation of the County and
will not constitute a pledge of the faith and credit of the County.
Section 9-226 Recordation of Ordinance. In accordance with ~15.2-5157 of the Act. the
Board hereby directs the Clerk of the Circuit Court of the County to record a COpy of this
Ordinance in its land records for each tax map parcel included in the CDA district and to note the
existence of the CDA district on the land records of the County.
(2). This Ordinance shall take effect immediately.
0505:72587.1
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O I~'" 0 I" 1"'" ~
. V .. ..L~~
The undersigned Clerk of the Board of Supervisors of Chesterfield County, Virginia,
certifies that the foregoing constitutes a true, complete and correct copy of an Ordinance enacted
at a regular meeting of the Board of Supervisors of the County of Chesterfield, Virginia, held on
, 2006.
Clerk, Board of Supervisors,
Chesterfield County, Virginia
Exhibits:
A - Initial CDA District Boundaries
B - Proposed Articles of Incorporation
0505:72587.1
4
0001.1.6
Exhibit A
Initial CDA District Boundaries
Tax Map Parcel Numbers
Tax Man Parcel Owner Acreal!e
714-707-6311 WATKINS LAND L.L.c. 6.0
714-707-9182 WATKINS LAND L.L.C. 3.77
714-712-9323 WATKINS LAND L.L.c. 7.0
715-710-8459 WATKINS CHRISTOPHER 0, ALIDA N. MARTIN, JANET 0.869
N. KALENIAN
715-711-0444 WATKINS LAND L.L.C. 5.0
715-711-4043 WATKINS DANIEL S 5.32
715-712-3508 WATKINS LAND L.L.c. 7.0
716-710-0846 WATKINS CHRISTOPHER 0, ALIDA N. MARTIN, JANET 2.813
N. KALENIAN
716-710-2342 WATKINS CHRISTOPHER 0, ALIDA N. MARTIN, JANET 0.195
N. KALENIAN
716-713-5414 WATKINS DANIEL S & MARIA RICE 28.192
717-708-5080 WATKINS LAND L.L.c. 406.45
717-711-0537 WATKINS JEANNE G TRUSTEE 4.09
717-711-0707 HUGHES RYLAND J & JEANNE W 2.769
718-705-6022 WATKINS LAND L.L.c. 13.694
718-706-3636 WATKINS LAND L.L.c. 6.434
Total Acres: 499.596
0505:72587.1
1
Articles of Incorporation
of
Watkins Centre Community Development Authority
The undersigned, pursuant to Chapter 51, Title 15.2 of the Code of Virginia, adopts the
following Articles of Incorporation for the Watkins Centre Community Development Authority
and states as follows:
Article I
Name
The name of this Authority is WATKINS CENTRE COMMUNITY DEVELOPNlENT
AUTHORITY (the "Authority").
Article II
Oreanization
Pursuant to an ordinance adopted by the Board of Supervisors of Chesterfield County,
Virginia ("Board of Supervisors") on August 23, 2006 (the "Ordinance"), the Authority shall be
organized by the County of Chesterfield, Virginia (the "County") under the Virginia Water and
Waste Authorities Act (Chapter 51, Title 15.2 of the Code of Virginia of 1950, as amended) (the
"Act"), as a political subdivision governed by the laws of the Commonwealth of Virginia.
Article III
Members
The affairs of the Authority shall be conducted by an authority board of five members
("CDA Board"). The initial CDA Board members are as set forth in Exhibit A attached hereto
and incorporated by reference. All members shall be appointed by resolution of the Board of
Supervisors. Each member shall serve a four year term, except the initial members who shall
serve the terms of office set forth in Exhibit A hereto. The election of officers of the Authority
shall be as set forth in the By-Laws of the Authority. Qualifications and appointment of
members of the CDA Board shall be consistent with the requirements of the Act.
The CDA Board shall have the powers and duties set forth in the Act and in these
Articles of Incorporation and the By-Laws, to the extent that such powers and duties are not
inconsistent with the Act.
Article IV
Principal Office
The Authority's principal office shall be c/o
, Virginia _. The Authority may conduct its business and
0505 :72588.1
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maintain offices for such purposes at such other places within or without the County as may from
time to time be deemed advisable by the CDA Board, and not in conflict with the requirements
of the Act.
Article V
Authoritv District
The land initially encompassed within the Authority is set forth in Exhibit B attached
hereto (the "Initial Authority District") provided that the Board of Supervisors by amendment of
the Ordinance, upon the request of the Authority or the landowners petitioning to create the
Authority, may release and exclude from the Authority district (i) at any time before the issuance
of the Authority's bonds certain portions of land as long as at least [250] acres of land remain in
the Authority district and (ii) after such bonds are issued only certain de minimis portions of land
not to exceed approximately two acres. In addition, the Authority may release and exclude from
the Authority district portions of land with respect to which all special assessments have been
paid or prepaid.
Article VI
Purooses and Powers
The Authority is organized for the purpose of exercising all powers granted by the Act,
including financing, planning, acquiring and constructing transportation infrastructure
improvements generally described in the Petition to create the Authority attached hereto as
Exhibit C. The Authority shall have all powers granted to a "community development authority"
under the Act.
Article VII
Not-for-Proflt
The Authority shall not be organized or operated for pecuniary gain or profit. No part of
the net earnings of the Authority shall inure to the benefit of, or be distributable to any member,
director, officer, or any other private person, except that the Authority shall be authorized and
empowered to pay reasonable compensation for services rendered and to make payments in
furtherance of the purposes set forth in Article VI.
Article VIII
Amendment of Articles
These Articles of Incorporation may be amended at any time and from time to time by the
Board of Supervisors as now or hereafter prescribed by the Act.
Article IX
Reeistered Office and Reeistered Aeent
0505:72588.1
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000:11.9
The address of the initial registered office of the Authority is c/o Edmund S. Pittman,
McGuireWoods LLP, One James Center, 901 East Cary Street, Richmond, Virginia 23219. The
initial Registered Agent of the Authority is Edmund S. Pittman, whose business address is
identical to that of the initial registered office and who is a resident of Virginia and a member of
the Virginia State Bar.
Article X
Initial Members
The names and addresses of the initial members of the CDA Board are as set forth on the
attached and incorporated Exhibit A.
Article XI
Indemnification
(a) For purposes of this Article XI the following definitions shall apply:
(i) "expenses" include counsel fees, expert witness fees, and costs of
investigation, litigation and appeal, as well as any amounts expended in asserting a claim for
indemnification;
(ii) "liabilitv" means the obligation to pay a judgment, settlement, penalty,
fine, or other such obligation;
(iii) "legal entity" means a corporation, limited liability company, partnership,
joint venture, trust, employee benefit plan or other enterprise; and
(iv) "proceeding" means any threatened, pending, or completed action, suit,
proceeding or appeal whether civil, criminal, administrative or investigative and whether formal
or informal.
(b) In every instance in which the Virginia Nonstock Corporation Act, as it exists on
the date hereof or may hereafter be amended, permits the limitation or elimination of liability of
directors or officers of a corporation to the corporation, the members, directors and officers of
the Authority shall not be liable to the Authority.
(c) The Authority shall indemnify any individual who is, was or is threatened to be
made a party to a proceeding (including a proceeding by or in the right of the Authority) because
such individual is or was a member, director or officer of the Authority or because such
individual is or was serving the Authority or any other legal entity in any capacity at the request
of the Authority while a member, director or officer of the Authority, against all liabilities and
reasonable expenses incurred in the proceeding except such liabilities and expenses as are
incurred because of such individual's willful misconduct or knowing violation of the criminal
law. Service as a member, director or officer of a legal entity controlled by the Authority shall
be deemed service at the request of the Authority. The determination that indemnification under
this paragraph (c) is permissible and the evaluation as to the reasonableness of expenses in a
0505:72588.1
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0001.20
specific case shall be made, in the case of a member or director, as provided by law, and in the
case of an officer, as provided in Section (d) of this Article; provided, however, that if a majority
of the members of the Authority has changed after the date of the alleged conduct giving rise to a
claim for indemnification, such determination and evaluation shall, at the option of the person
claiming indemnification, be made by special legal counsel agreed upon by the CDA Board and
such person. Unless a determination has been made that indemnification is not permissible, the
Authority shall make advances and reimbursements for expenses incurred by a member, director
or officer in a proceeding upon receipt of an undertaking from such member, director or officer
to repay the same if it is ultimately determined that such member, director or officer is not
entitled to indemnification. Such undertaking shall be an unlimited, unsecured general
obligation of the member, director or officer and shall be accepted without reference to such
member's, director's or officer's ability to make repayment. The termination of a proceeding by
judgment, order, settlement, conviction, or upon a plea of nolo contendere or its equivalent shall
not of itself create a presumption that a member, director or officer acted in such a manner as to
make such member, director or officer ineligible for indemnification. The Authority is
authorized to contract in advance to indemnify and make advances and reimbursements for
expenses to any of its members, directors or officers to the same extent provided in this
paragraph (c).
(d) The Authority may, to a lesser extent or to the same extent that it is required to
provide indemnification and make advances and reimbursements for expenses to its members,
directors and officers pursuant to paragraph (c) of this Article, provide indemnification and make
advances and reimbursements for expenses to its employees and agents, the members, directors,
officers, employees and agents of its subsidiaries and predecessor entities, and any person
serving any other legal entity in any capacity at the request of the Authority, and may contract in
advance to do so. The determination that indemnification under this paragraph (d) is
permissible, the authorization of such indemnification and the evaluation as to the
reasonableness of expenses in a specific case shall be made as authorized from time to time by
general or specific action of the CDA Board, which action may be taken before or after a claim
for indemnification is made, or as otherwise provided by law. No person's rights under
paragraph (c) of this Article shall be limited by the provisions of this paragraph (d).
(e) The rights of each person entitled to indemnification under this Article shall inure
to the benefit of such person's heirs, executors and administrators. Special legal counsel selected
to make determinations under this Article may be counsel for the Authority. Indemnification
pursuant to this Article shall not be exclusive of any other right of indemnification to which any
person may be entitled, including indemnification pursuant to a valid contract, indemnification
by legal entities other than the Authority and indemnification under policies of insurance
purchased and maintained by the Authority or others. However, no person shall be entitled to
indemnification by the Authority to the extent such person is indemnified by another, including
an insurer. The Authority is authorized to purchase and maintain insurance against any liability
it may have under this Article or to protect any of the persons named above against any liability
arising from their service to the Authority or any other legal entity at the request of the Authority
regardless of the Authority's power to indemnify against such liability. The provisions of this
Article shall not be deemed to preclude the Authority from entering into contracts otherwise
permitted by law with any individuals or legal entities, including those named above. If any
provision of this Article or its application to any person or circumstance is held invalid by a court
0505:72588.1
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~ .J "J :121.
of competent jurisdiction, the invalidity shall not affect other provisions or applications of this
Article, and to this end the provisions of this Article are severable.
(f) No amendment, modification or repeal of this Article shall diminish the rights
provided hereunder to any person arising from conduct or events occuning before the adoption
of such amendment, modification or repeal.
[REMAINDER OF PAGE INTENTIONALLY LEFf BLANK]
0505:72588.1
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ooo..~ ~"
.A. ~...., ~~
IN WITNESS WHEREOF, the undersigned incorporator has executed these Articles of
Incorporation as of the _ day of , 2006, as duly authorized by Ordinance
adopted by the Board of Supervisors of Chesterfield County, Virginia on August 23, 2006.
By:
County Administrator, County of
Chesterlield, Virginia
0505:72588.1
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. . :.1. ...........
Exhibit A
Names and Addresses of Initial Members
0505:72588.1
-7-
Term of Office
Commences Expires
August 23, 2006 August 1,2010
August 23,2006
August 23,2006
August 23,2006
August 23, 2006
August 1, 2010
August 1, 2010
August 1, 2010
August 1, 2010
000:1.2,4
.
~~,~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 26, 2006
Subiect:
Item Number:
8.B.7.e.
Set a Public Hearing to Revise the Sales Terms for Property Which the County
has Contracted to Sell to the Health Center Commission
County Administrator1s Comments:
R~ti~14/f}lffi?cd .4.(,rd:23
/:$(
County Administrator:
Board Action Reauested:
Set a public hearing for August 23, 2006 to revise sales terms for property
which the County has contracted to sell to the Health Center Commission.
Summarvof Information:
In 2005, the Health Center Commission obtained rezoning from Agricultural (A)
to Multifamily Residential (R-MF) with Conditional Use Planned Development of
an approximately 26. 7-acre parcel bounded by Government Center Parkway,
Courts Complex Road and Courthouse Road. The parcels, all of which are
located within the Central Area Plan, include Tax IDs 769-665-Part of 9903;
770-664-Part of 6398; 771-665-Part of 3354 and Part of 3701; and 773-665-Part
of 2523. A map showing the parcels is attached.
The rezoning was obtained in furtherance of the Health Center Commission's
plan to expand its senior care facilities to provide independent and assisted
living units for use by senior citizens.
Pre parer:
Steven L. Micas
Title: County Attornev
0505:72494.1
Attachments:
. Yes
DNa
# ~
0001.~5
CHESTERFIELD COUNTY
B~RD OF SUPERVISORS
)GENDA
Page 2 of 2
Last year, the Board approved the sale of 21.9 acres of this site to the
Health Center Commission on condition that the Health Center Commission use
the land exclusively for the construction and marketing for sale of
individual residential units for use by senior citizens. The terms of the
sale to the Health Center Commission require the Commission to pay the County
$1.095 million for the site, with $500,000.00 to be paid at closing and the
balance in annual installments over a period of six years, with closing to be
delayed until after the Commission constructed a model unit and marketed the
units for sale.
While the Health Center Commission maintains that .the land was set aside for
their use in 1993 as part of the transition from the county, changing
circumstances for the project have given rise to the need to make this
request of the Board of Supervisors.
construction costs have increased dramatically both nationally and locally.
The estimate for the Springdale project has increased by over $7.0 million
since conceptual design estimates. In addition, unsuitable soils have been
detected on site. Replacing the soils is estimated at $900,000.
Construction cost increases, coupled with the cash proffer of approximately
$900,000 that has been offered, has resulted in a significantly lower debt
service coverage ratio, lowering the financial benefit to Lucy Corr Village
and decreasing the Commission's ability to borrow funds for the project.
Further, the Commission has had to redirect marketing efforts to target a
much smaller, more affluent section of the population, making it cost
prohibi ti ve to many people that the proj ect was intending to reach and
extending the time it will take to pre-sell the project.
The Commission is now requesting that the Board dedicate the 21.9 acres to
the Commission and that the Commission only be required to pay the County for
the land if the Commission sells the property in the future. Attached is a
copy of the Commission's letter agreeing to additional terms if this request
is approved. In order to consider this request, the Board will have to
conduct a public hearing. Staff recommends that this public hearing be held
on August 23, 2006.
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Lucy COR~~ll
Continuing The Tradition OfCommu:'; Wit lag8
June 27, 2006
Kelly Miller, County Supervisor for Dale District
Chesterfield County Board Of Supervisors
P.O. Box 40
Chesterfield, Virginia 23832
Dear Mr. Miller:
I have been directed by the Health Center Commission for Chesterfield County to
provide you with the following responses to your requests. At its June 1 st meeting, the
Commission agreed to the following:
1. Lucy Corr Village Health Care Center will provide priority access to residents and
responsible agents residing in Chesterfield County provided they meet our
admission criteria and the facility can meet the individual's needs. This means
that if the Health Center's admissions office receives two applications for
admission requiring the same level of care, one by a Chesterfield resident and the
other from outside Chesterfield county, we would accept the Chesterfield resident
before the other.
2. At your suggestion, we have implemented a per diem surcharge for out of county
residents/responsible agents. Please see attached rate letters that we published
June 1, 2006 to be implemented during our fiscal year beginning July 1, 2006.
3. The Health Center Commission agrees to a new arrangement for the land
acquisition that would require the Health Center Commission to pay Chesterfield
County one million ninety-five thousand dollars for the approximately 21.9 acres
of land only if it should sell the property at some time in the future, subordinate to
debts owed to bond holders for the Health Care Center, the Assisted Living
Facility, the Day Center Program and the forthcoming Springdale project, phases
I and II.
We thank you for your consideration and hope this addresses your remaining concerns.
We invite you to learn more about our development and to tour the model cottage that is
now completed. Please let me know if I can be of further assistance.
Sincerely,
~~
Leigh W. Robbins
Executive Director
Lucy Corr Village
(804) 706-5700
0001.~8
HEALTH CENTER CO^11vlISSION FOR THE COUNTY OF CHESTERFIELD
Caroll\t Crosby, Chairman Ar Larg~ · Carol Bence Conroy, Vice Chairman. Da'~ District · Patricia B. Revere. Clover HiU District
David R. Beam, Bermuda Distrier · lvfargie D. Davis, Midlorbian District · James B. Cowan, Matooca District · John A. Gibney, Jr.. At Large
Bradford S. Hammer, Advisory Mrmber · William R. Nelson, AdI!lJOry Member. Leigh W. Robbins, ExecurilJe Director
roo Drawer 170,6800 Lucy Corr Boulevard, Chesterfield, VA 23832-6657 · 804-748-1511 · Fax: (804)796-6285 · www.LucyCorrVillage.com
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Lucy CC)RR
CL'lItilWil1g The haditioll illq;cj8
Health Care Center At Lucy Corr Village
Daily Room Rates
Effective July 1, 2006
Skilled Care
Private Room
Semi-Private Room
$206.00
$196.00
Nursing Care
Pri vate Room
Semi-Private Room
$196.00
$178.00
Dementia Special Care Center
Private Room
Semi-Private Room
$198.00
$180.00
Special Isolation Room
$240.00
Other Charges:
Cable Services
Local Phone Services
Personal Laundry Services
:~ Non-County Resident Premium
$30.00/month
$30.00/month
$1.00/day
$l.O'O/day
Additional charges may apply such as long distance, beautylbarber shop,
special medical supplies and equipment, oxygen and adaptive equipment.
These items will be summarized on the monthly statement as charges are
incurred. A complete list of these fees and charges will be available upon
request from the Business Office after July 1, 2006.
0001.29
&
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 26, 2006
Item Number: 8.8.7.f.
Subiect:
Set Public Hearing to Amend Sections 19-131 of the Code of the County of
Chesterfield, 1997, as Amended, Relating to Dwelling Unit Uses in the 0-1
District Located in the Villages of Ettrick and Matoaca
County Administrator's Comments: ke4nXA7LeI/ 1 ~~c2.--3
County Administrator:
i~
~
Board Action Reauested:
Board of Supervisors set August 23, 2006 for a public hearing to consider
amendments to the Code of the County of Chesterfield.
Summarvof Information:
The Planning Commission held a public hearing on the proposed zoning
ordinance amendments (pertaining to residential uses in the 0-1 zoning
district) on July 18, 2006. One citizen spoke in support of proposed
amendment during the public hearing. The Planning Commission unanimously
recommended approval of the proposed ordinance amendments.
The zoning Ordinance currently permi ts single-family dwellings in the
Ettrick village core and in the Matoaca Village Core village commercial
areas. This allows the historic village pattern of commercial and single
family residential uses to remain. The ordinance encourages improvement and
renovation of older residential structures within the village core areas.
In the 0-1 district throughout the county, the ordinance also allows the
owner/operator of a business to live on the same property as a business.
Preparer:
Kirkland A. Turner
Title: Director of Plannina
Attachments:
. Yes
DNO
#
OOO:1.J{)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
The proposed amendment would allow a dwelling unit that is not occupied
by an owner/operator to be located within the same building as another
permitted nonresidential use (typically office or commercial uses), in
office and commercial zoning districts in Ettrick and Matoaca village
commercial areas. Several buildings in these areas were historically
used for both business and residential uses. Typically, the first floor
was occupied by a business use and the second floor was residential.
This amendment will encourage reinvestment and improvement of these
historic buildings.
Proposed Ordinance: The proposed ordinance amendment would add the
following restricted use in the 0-1 zoning district (Section 19-131):
"a dwelling uni t incorporated into a building wi th a permi tted
nonresidential use, provided that the dwelling unit is located in the
village commercial areas of Ettrick village or Matoaca Village.H In
addition, the proposed amendment would correct a minor typo in the
current ordinance pertaining to single-family dwellings as a restricted
use in the 0-1 district.
If you have any questions or concerns about this proposed amendment,
please contact Carl Schlaudt, Planning Administrator, at 748-1519.
0001.31.
AN ORDmANCETO AMrnND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMrnNDED, BY AMrnNDmO
AND RE-ENACTma SECTION 19-131 RELATmG TO DWELLmO
UNIT USES m THE 0-1 DISTRICT LOCATED m THE VllLAGES
OF ETIRICK AND MA TOACA
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
( 1) That Section 19-131 of the Code of the Countv of Chesterfield, 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 19-131. Uses permitted with certain restrictions.
The following uses shall be permitted in the 0-1 District subject to compliance with the
following conditions and other applicable standards of this chapter. If the following restrictions
cannot be met, these uses may be allowed by conditional use, subject to section 19-13:
000
(i) Single-family dwellings, provided that:
(1) The dwellings are located in the Ettrick Village Core aaa Q!. Matoaca Village Core
village commercial areas.
(2) The dwellings are located on lots of not less than 7,000 square feet in area
and not less than 50 feet in width.
These dwellings shall be exempt from division 3, development requirements - office,
commercial and industrial, except for setback requirements, and except for architectural
treatment (section 19-611).
(j) A dwellinl! unit incoroorated into a buildinl! with a oermitted nonresidential
use. orovided that the dwelline unit is located in the villaee commercial areas of
Ettrick Villaee or Matoaca VillaJ!e.
fB!!l Communications towers, provided that:
Antennae are co-located on electric transmission structures.
(1)
(2)
Antennae are a flush-mount design and do not exceed a height of twenty
(20) feet above the height of the transmission structure supporting the high
tension electrical transmission lines and such height does not exceed the
limitations of sections 19-507 and 19-507.2.
1925 : 721 75.1
0001.32
(3) Antennae shall be gray or another neutral color acceptable to the planning
department.
(4) at such time as the antennae ceases to be used for communications
purposes for a period exceeding twelve (12) consecutive months, such
antennae shall be dismantled and it and all associated equipment removed
from the property.
(2) That this ordinance shall become effective immediately upon adoption.
0001.33
1925:72175.1
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 26,2006
Item Number:
8.B.S.
Subiect:
Appropriate Additional Revenue and Expenditures in FY2007 from the State
Department of Mental Health, Mental Retardation, and Substance Abuse for the
Part C Early Intervention Program
County Administrator:
/2~~~lhd .4frveP
~
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County Administrator1s Comments:
Board Action Reauested:
The Board of Supervisors is requested to appropriate an additional $139,740
in revenue and expenditures, and create two full time positions for the
Chesterfield CSB Part C program.
Summary of Information:
The Community Services Board Part C program (Early Intervention) provides an
array of services to infants and toddlers with developmental disabilities.
These services include service coordination (case management), speech/
language therapy, physical therapy and occupational therapy services. The CSB
has identified the need for additional speech/language therapy and service
coordination for the population served, and is requesting that wi th the
additional funds, a part-time speech pathologist position and a part-time
service coordinator position be reclassified to fulltime.
The Virginia Department of MHMRSA Services has notified Chesterfield CSB that
the Part C program will receive $660,440 in funding for FY2007, an increase
of $139,740 over the amount adopted in the FY07 budget for this program.
Preparer:
Georae E. Braunstein
Title: Executive Director. Chesterfield CSB
Attachments:
DYes
.NO
#
0001.34
r~
"
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: July 26, 2006
Budaet and Manaaement Comments:
This item requests the Board accept and appropriate $139,740 in
additional Part C Early Intervention program funds from the state
Department of Mental Health, Mental Retardation, and Substance Abuse
Services. The requested appropriation will bring the current FY2007
budget into alignment wi th the actual grant award. In addi tion, the
Community Services Board requests the .creation of two new full-time
positions to convert two part-time positions to full-time for this
program. There are no county matching funds required.
Preparer: Allan Carmody
Title: Director, Budaet and Manaaement
0001.35
~~~
u
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 26,2006
Item Number: 8.B.9.
Subiect:
Appropriate Additional Revenue in FY2007 from the State Department of Mental
Health, Mental Retardation, and Substance Abuse for the Chesterfield
Community Services Board (CSB)
County Administrator's Comments: a2-(~:C01n~1le1LJ .4-~_c'>t./t~
~
County Administrator:
Board Action Reauested:
The Board of Supervisors is requested to appropriate an additional $110,000
in revenue and expenditures, and establish one new full time position for the
FY2007 Chesterfield CSB Child and Adolescent Services Team (CAST) program.
Summarvof Information:
Chesterfield CSB's CAST program provides services to the Chesterfield
Juvenile Detention Home. These services include case management, counseling,
psychological and psychiatric services. The Virginia Department of MHMRSA
Services has notified Chesterfield CSB of an additional $110,000 in State
Mental Health funding for FY2007 for juvenile justice services. These funds
will allow the CAST program to provide a full time case manager at the
Juvenile Detention Home to provide case management services, as well as
enhance existing services to the Juvenile Detention Home.
Preparer:
Georqe E. Braunstein
Title: Executive Director. Chesterfield CSB
Attachments:
DYes
.NO
#
0001.~6
g
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: July 26,2006
Budaet and Manaaement Comments:
This item requests the Board accept and appropriate $110,000 in additional
funds from the state Department of Mental Health, Mental Retardation, and
Substance Abuse Services for the CAST program. The requested appropriation
will bring the current FY2007 budget into alignment with expected revenues
from the state for this program. In addition, the Community Services Board
requests, with these additional funds, to create one new full-time position
for this program. There are no county matching funds required.
Preparer: Allan Carmody
Title: Director, Budaet and Manaaement
0001.37
&
.~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 26, 2006
Item Number:
8.B.10.
Subiect:
Award of Construction Contract for the Chalkley Road, North of Wellington
Farms, Safety Project
County Administrator's Comments: /~ec0)1I./JJIi21( J A~{fv-cf/
County Administrator: cI:!3f..
Board Action Reauested:
The Board is requested to authorize the County Administrator to award a
construction contract.
Summary of Information:
In 2002, the Board appropriated $440,000 in anticipated VDOT reimbursements
towards the Chalkley Road, north of Wellington Farms, Safety Project and
authorized the County Administrator to enter into the customary VDOT/County
agreements for the administration of the project.
In March 2006, the project was advertised and bids were rejected. The project
was re-advertised on May 16, 2006. Dwight Snead Construction submitted the
low bid of $210,380 (attachment). The bid is approximately 87% over the
estimate. Recent bids for road projects have consistently exceeded engineers'
estimates. Staff is of the opinion that re-advertising the project will not
result in lower bids. Staff has made this recommendation to VDOT and expects
VDOT's authorization to award the project. In order to construct the project,
the Board is requested to authorize the County Administrator to award a
construction contract to Dwight Snead Construction upon receiving VDOT's
authorization to award the project.
Recommendation:
Staff recommends the Board authorize the County Administrator to award a
construction contract to Dwight Snead construction for $210,380.
District: Bermuda
Preparer: R.J.McCracken
agen639
Title: Director of Transportation
Attachments:
. Yes
DNa
#OOO1.~8
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: July 26, 2006
Budaet and Manaaement Comments:
This item requests that the Board authorize the County Administrator to
award a construction contract to Dwight Snead Construction in the amount of
$210,380 and proceed with obtaining VDOT's approval for administration of
the installation of a wider shoulder and pavement elevation for the
Chalkley Road, North of Wellington Farms safety project.
Minimal funds have been spent to date on engineering services; and
therefore, sufficient funds are appropriated and available for award of
this contract.
Preparer: Allan M. Carmody
Title: Director. Budaet and Manaaement
0001.~9
Chalkley Road, North of Wellington Farms, Safety Project
MARCH 26, 2006
BID RESULTS
Dwi ht Snead Construction
JIREH Construction
$210,380
$217,000
BUDGET
$38,000
$0
$0
$210,380
$50,000
$30,000
$328,380
APPROPRIATION
September 18, 2002
Total
$440,000
$440,000
ATTACHMENT A
0001.~10
Chalkley Road, North of Wellington Farms
Safety Project
000:141
N
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~
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 8.8.11.
Designation of a Virginia Department of Transportation Slope and Drainage
Easement for Windmill Ridge Drive
) 1 /)
County Administrator's Comments: IC6:Z.ConZ47U;11J .~~{'
County Administrator:
/&1(
Board Action Reauested: Designate a Virginia Department of Transportation slope
and drainage easement for Windmill Ridge Drive and authorize the County
Administrator to execute the Declaration.
Summary of Information:
In order for the extension of Windmill Ridge Drive to Watermill, Section 4 to
be accepted into the Secondary System of State Highways, it is necessary that
a Virginia Department of Transportation slope and drainage easement be
provided.
Approval is recommended.
District: Clover Hill
Preparer:
John W. Harmon
Title: Riqht of Way Manaqer
Attachments:
. Yes
DNa
#
0001.42
VICINITY SKETCH
I)ESI(;N~-\.TION ()F ~-\ '.1RGINL~ DEP.illTl\.'IENT OF
TR~-\NSPORTi\TION SLOPE ~~) DR~~.~(;E
E,~~SEl\,IE.NT FOR ",lNDl\:fiL.L, RII)(~E, DRI'7E.
W_E
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Chesterfield County' Department of Utilities
1 I.c. t q.a tJ 181.821!t t
0001.43
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 8.B.12.a.1.
Conveyance of an Easement to Verizon Virginia Incorporated
County Administrator's Comments: /' ~(2CChJt1tif'4( i /1-/yv.y,,~
County Administrator: ~~
Board Action Reauested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute an easement agreement with Verizon Virginia Inc. for
the placement of a new equipment cabinet to expand service to the airport
area.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisor and the County Administrator to execute an easement
agreement with Verizon Virginia Inc. for a 25 I X 25 I easement for the
placement of a new equipment cabinet to expand service to the airport area.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#
0001.~15
VICINITY SKETCH
C~ON\rE'\"6~C~E. OF 6~ E,..\SEl\.'1ENI TO
'7ERIZON '?IRC::-INI6~ INC~
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Chesterfield County Department of Utilities
1 lac. e q.a is: 66667 1:!e t
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0001.46
Exhibit "A"
-;'st:t.. X O?S ft.,
COUNTY OF CHESTERFIELD
7511 AIRFIELD DRIVE
DB. 1004 PG. 312
'PIN: 768671389500000
N
PARCEL: Tax Map ID#II 768671389500000. 7S11 Airfteld Road. Chesterfield. VA 23832
EA.:
Dan Clark
PHONE NO.: 804-772-5246
CENTRAL OFFICE: Cogbill
VZ ROW NUMBER: CBCC.Q8.203759
COVER SHEET NUMBER: OS- .
Grantor: Charlo'tte O. Wingfield and
William L. WIngfield (husband and wife),
and Elizabeth E. Wingfield (unmarried)
Granto'r: C. N. Valentine and Sibil
Valentine (hu8ba~ and wife)
CITY/COUNTY: County of Chesterfield
MAGISTERIAL DIST.: Dale
TAX MAP NO.: 768871389500000
PROPERTY 1.0.: N1A '
DEED BOOK. ~ PAGE~
INSTRUMENT#: N/A
'SH E..W N-S
GRSM 374 F 4
SH
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VERIZON VIRGINIA INC.
RIGHT-OF-WAY Exhibit -A-
GRANTOR/OWNER:
County of Cheaterfleld
ADDRESS:
9500 Courthouse Road,' Chesterfield. VA
23832
ft
-..-..-... DENOTES AND/OR RfW
- - - - LIMITS OF RIGHT-OF-WAY PH. NO.: 804-748-1200
OF
ROUTE ~ PLAT...l..-
WORK ORDER #: Later
0001.47
B
~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number: 8.B.12.a.2.
Subiect: Conveyance of an Easement to Verizon Virginia Incorporated
County Administrator's Comments: J?QC ?P71/l1Ji.k-A1d ,lJrrLL/-t-(J
County Administrator:
,~
Board Action Reauested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute an easement agreement with Verizon Virginia Inc. to
install underground cable across county property to serve the cell tower site
at Meadowbrook High School.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisor and the County Administrator to execute an easement
agreement with Verizon Virginia Inc. to install underground cable across
county property to serve the cell tower site at Meadowbrook High School.
District: Dale
Pre parer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#0001~8
VICINITY SKETCH
(~ON,rEY.lli(~E OF .lli E.i\.SEl\:IE,NT
TO '?"E,RIZON':1RC';'INL~ INC~
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Chesterfield County Department of Utilities
000:149
Exhibit "A"
D
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7Cf ,,2J.. +t-.
County of Chesterfield
4901 Cogbill Road
PIN: 778683537300000
,
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.... t\~f('O~. 1/' \
PARCEL: Tax Map IDN778683537300000. 4901 Cogbill Road. Chesterfield, VA 23832
VERIZON VIRGINIA INC.
RIGHT-OF-WAY exhibit -A.
GRANTOR/OWNER:
County of Chesterfield
ADDRESS:
9500 Courthouse Road. Che8terfield. VA
23832
CITY/COUNTY: County of Chesterfield
MAGISTERIAL DIST.: Dale
TAX MAP NO.: 778883537300000
PROPER"tV 1.0. : N1A
DEED ~OK. ~ PAGE..3a.
ft
-.. _.. _... DENOTES AND/OR. RIN
- - - - LIMITS OF RIGHT-OF-WAY PH. NO.: 804-748-1200
EA.:
Dan Clark
PHONE NO.: 804-772-5248
CENTRALOFFICE: Cogbill
VZ ROW NUMBER: CTS.08-203802
. COVER SHEET NUMBER: CS-
Grantor: County School Board of
Ch.sterfleld County. Virginia
INSTRUMENT I: NlA ~
SH E.W N-8
GRSM 346 A 10
SH
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OF
Grantor: Kenneth E. NIcholson and
Frances V. Nicholson (Man1ed)
ROUTE...aaa.... PLAT...L-
WORK:ORDER #: Leter
0001.50
~
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~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 8.B.12.a.3.
Conveyance of an Easement to Verizon Virginia Incorporated
County Administrator's Comments: /( eCC7Ol/h1J!4' j /4;';l-'ivu-v-f:
County Administrator:
(If3/(
Board Action Reauested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute an easement agreement with Verizon Virginia Inc. to
install underground cable across county property to serve the cell tower site
at the Union Branch Elementary School.
Summarvof Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisor and the County Administrator to execute an easement
agreement with Verizon Virginia Inc. to install underground cable across
county property to serve the cell tower site at the Union Branch Elementary
School.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
"6001,51
VICINITY SKETCH
(~ON\!E\Y.~C~E, OF .lli E,i\.SEl\,IENT TO ,rERIZON '!ffiGINL~ INC~
W_E
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Chesterfield County Department of Utilrties
1 lac. e q.a 1& SBJ.JJ f!e t
0001.52
Exhibit "A"
~
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2.G7.87
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d...)S- .(:.t.
County of Chesterfield
11730 River Road
DB. 2025 PG. 356
PIN: 746630212400000
'&a.~ra
..... ~ Elf). SO'W
5'15.f-t.1:
PARCEL: Tax Map IDI74663 12400000, 11730 River Road, Matoaca, VA 23838
VERIZON VIRGINIA INC.
RIGHT-OF-WAY Exhibit .A.
GRANTORlOWNER: CITYICOUNTY: County of Chesterfield
County of Cheaterfleld
MAGISTERIAL DIST.: Metoaca
ADDRESS: TAX MAP NO.: 7 12400000
8500 Courthouse Roac;l, Cheal8rfteld, VA. PROPERTY 1.0. : NlA
23832
DEED BOOK. ~ PAGE~
'l
-..-..-... DENOTES ANDlOR RJW
- - - - LIMITS OF RIGHT-OF-WAY PH. NO.: 804-748-1200
EA.:
Dan Clark
PHONE NO.: 804-772-5248
CENTRAL OFFICE: Cheadln
VZ ROW NUMBER: CTE.Q8-203594
COVER SHEET NUMBER: CS-
Grantor: County School Board of
ehelterfleld County, VIrginia
INSTRUMENT #: N1A
SH E-W N-S
GRSY 403 0 11
SH
---1-
OF
Grantor: Mary F. Brown. LUUe B. Lewl8,
end George Howard Lewl8, Sr. ROUTE...aaM- PLAT..L..
WORK ORDER I: Later
0001.53
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 8.B.12.a.4.
Conveyance of an Easement to virginia Electric and Power Company
County Administrator:
j~ U-{Y7Jt/lJ1k/Ul /~yvajv-R
,~df
County Administrator1s Comments:
Board Action Reauested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute an easement agreement with Virginia Electric and
Power Company for underground and overhead facilities to provide service to
the Bailey Bridge Pump Station's Corrosion Control Facility.
Summarvof Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisor and the County Administrator to execute an easement
agreement wi th virginia Electric and Power Company for underground and
overhead facilities to provide service to the Bailey Bridge Pump Station's
Corrosion Control Facility.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#
0001.54
VICINITY SKETCH
(~O N,rE. \~ ..\N (~E; 0 F~.\N E. i\SEl\,'IENT TO
'lIR(::'INI.~ EL,E(~lRIC~ .~~ PO".rER C~Ol\/IP..\N\"
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1 lie. e: q,a ~ roc 'tee: t
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Property Owner:
COUNTY 9F CHESTERFIELD
,~
Q 0 ccompany
Right-of-Way Agreement
VIRGINIA BLBCTRIC AND POWER COMPANY
doiDg buaiDea8 u
.. . <II <II
OH/UG
Page 5 of 5
rt
Rick Hall
Legend
-----Locatlon of. Boundary Lan. of RIght-of-Way
- - It'" =~ Prope~ LIne .. Right-of-Way
0001.56
~
El
~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 8.B.12.b.
Conveyance of a Drainage Easement to Jefferson Green, a Virginia General
Partnership
County Administrator:
kUt~J ~Pv-of
(/#C
County Administratorls Comments:
Board Action Reauested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a drainage agreement and maintenance contract to
install drainage facilities on county property at Watkins Annex-Connections
Academy.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisor and the County Administrator to execute a drainage
agreement and maintenance contract to install drainage facilities on county
property at Watkins Annex-Connections Academy, 13801 Westfield Road for the
development of Jefferson Green Office Park. This request has been reviewed
by School Administration, Environmental Engineering and Parks and Recreation
and approval is recommended.
District: Midlothian
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#
0001.57
VICINITY SKETCH
C~ON\7E\".~C~E. OF .~ I)R.UN..AC':'E E..~SEl\.IE,NT TO
.JEFFE,RSON C':'RE,EN .~ ':mGINI.~ G E.NE;R.~L. P <LillTNE,RSlllP
D
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 8.B.13.a.
Acceptance of Parcels of Land Along the East Right of Way Line
from the Trustees of Bon Air Christian Church
County Administrator's Comments: QU(:~~t-~ A-ff/(f~
\~
of Buford Road
County Administrator:
Board Action Reauested:
Accept the conveyance of two parcels of land containing a total of 0.029
acres along the east right of way line of the Buford Road (State Route 678)
from the Trustees of Bon Air Christian Church, and authorize the County
Administrator to execute the deed.
Summarvof Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of these parcels conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
District: Midlothian
Preparer:
John W. Harmon
Title: Riaht of Way Manaqer
Attachments:
. Yes
DNa
#
000:160
VICINITY SKETCH
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26,2006
Subiect:
Item Number: 8.B.13.b.
Acceptance of a Parcel of Land for the Extension of Deerhill Road and
Deertree Place from Cloverhill Industrial Park, Inc.
County Administrator's Comments: p~Jn/J11.t?1!cl /J~CJv-r:,f
County Administrator: c//1!/f
Board Action Reauested:
Accept the conveyance of a parcel of land containing 1.604 acres from
Cloverhill Industrial Park, Inc., and authorize the County Administrator to
execute the deed.
Summarvof Information:
Staff requests that the Board of Supervisors accept the conveyance of a
parcel of land containing 1.604 acres for the extension of Deerhill Road and
Deertree Place. This dedication is for the development of Duck's Disposal.
District: Clover Hill
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#
000:163
VICINITY SKETCH
.A(;(;EPT.AN"(;E OF .~P.ill(~EL. OF L.~ F()R lHE.
E.XTENSION OF DEERIllL.L. RO~U) .~ DE-E,RlREE
PL..~C;E FROl\:1 (~L,O'?'E,RIllLL INDITSlRI.AL P .illI( INe;
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26,2006
Subiect:
Item Number: 8.B.13.c.
Acceptance of a Parcel of Land Along the South Right
Hundred Road from Conversion Properties, LLC
J
County Administrator's Comments: Q~4'ltettJ Af~
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of Way Line of East
County Administrator:
Board Action Reauested:
Accept the conveyance of a parcel of land containing 0.0459 acres along the
south right of way line of East Hundred Road (State Route 10) from Conversion
Properties, LLC, and authorize the County Administrator to execute the deed.
Summary of Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan, and
will decrease the right of way costs for road improvements when constructed.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#
OOOiG6
VICINITY SKETCH
~4C~(~~EPT.~(~E OF .-\. P..:\R(~E,L, OF L'i\ND .~L,ON(j.lHE
SOITTII RIC~IIT OF "7.~\~ L,INE OF E.~ST IDJNDRED
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HARVEY. L. PAR KSb- INC.
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CHESTER. VA.
74&8841 748-0515
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000:168
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 8.B.13.d.
Acceptance of Parcels of Land Along the East Right of Way Line of East
Hundred Road from D. C. Associates
County Administrator's Comments: f2 &:.L:'7J?1/Y}~1 cl A fJfh.OVCJ!
County Administrator:
I/jIf
Board Action Reauested:
Accept the conveyance of two parcels of land containing a total of 0.140
acres along the east right of way line of East Hundred Road (State Route 10)
from D. C. Associates, and authorize the County Administrator to execute the
deed.
Summarvof Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of these parcels conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
District: Bermuda
Preparer:
John W. Harmon
Title: Riqht of Way Manaaer
Attachments:
. Yes
DNa
#
0001.69
VICINITY SKETCH
..:\(~(~EPT6lli(~E, OF Pi\R(~E,LS OF L.~~ ~.:\.L,ON(;
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 8.B.13.e.
Acceptance of a Parcel of Land Along the South Right of Way Line of West
Hundred Road from Schoolhouse, LLC
County Administrator1s Comments:
ReQ/1Mltw1~l Alf~
"R-4t(J
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County Administrator:
Board Action Reauested:
Accept the conveyance of a parcel of land containing 0.008 acres along the
south right of way line of West Hundred Road (State Route 10) from
Schoolhouse, LLC, and authorize the County Administrator to execute the deed.
Summarvof Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan, and
will decrease the right of way costs for road improvements when constructed.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Wav Manaaer
Attachments:
. Yes
DNa
#0001. 72
VICINITY SKETCH
~~(~C~EPT.~C~E l)F .~ PJ..:\RC~E.L OF L.~ .~L,ON(;
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0001.73
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./ // A = 5-05'58"
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Ch. L. -= 75.25'
C.OUNTY' PROJ. #OI-02ee
C.OUNTY SITE #______
NOTE I
EAST C.HESTER
PT. LT. I BLOCK A
PB.2.Pg.B06
Plat 'Meridian
N.ADe3
16' DRAlNA6E EASEMENT
t'PRIVATEj REQt>
CONTAININtS IBo5 5.F: OR
0.030 ACRES
N = 3,655,53
e = ,,7Q',0454.742Q
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6arscals: I" = 50.-
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PLAT SHO~lN<S A 161 DRAINA<SE EASEMENT
t 51 OF DEDIC,ATION ALON<S THE SOUTH R/V't
LINE OF V'tEST HUNDRED ROAD
I N THE
BERMUDA DISTRICT CHESTERFIELD COUNTY, VIR61NIA
RevI6ed. O6-ocI--oe. ·
JNJ 060405 OED
sc..ALE: I" = SOl
DA-TE.05-25-2oo6
File #~ 060405 DED
DOWNING SURVEyS. INC.
305 S. WASHINGTON HWY. SUITE "K" ASHLAND,V A. 23005
(PH) 798-6795 & 748-3609 (FAX) 798-3546
OOO1.1,11
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 8.B.14.8.
Request to Install Private Sewer and Water Services Within Private Easements
to Serve Townhouses in The Villas at Dogwood, Sections Band C
. '\ i 11 ~ f\ J. /: I ,I)
~eL-d7l1A) lJ2"1L a.. l VJ1iV lLm'"tl{
County Administrator1s Comments:
County Administrator:
c/YI(!
Board Action Reauested:
Grant Dogwood Villas, Inc. permission to install private sewer and water
services within private easements to serve townhouses in The Villas at
Dogwood, Sections Band C and authorize the County Administrator to execute
the sewer and water connection agreement.
Summarvof Information:
Barthol Design Associates, P.C. has requested approval to install private
sewer and water services within private easements to serve the townhouses in
The Villas at Dogwood, Sections Band C. This request has been reviewed by
staff and approval is recommended.
District: Matoaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#
0001.75
VICINITY SKETCH
Request to Install Private Sewer and Water Services VVithin Private
EaSell1ents to Serve Townhouses in The Villas at Dogwood~ Sections Band C
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 8.B.14.b.
Request permission for a Proposed Deck Overhang to Encroach within a Sixteen-
Foot Sewer Easement Across Lot 18, Willow Creek, Section 1
County Administrator's Comments: ~C~ c( A-~
County Administrator: ~
Board Action Reauested:
Grant Capitol Builders, Inc., permission for a proposed deck overhang to
encroach within a 16' sewer easement across Lot 18, Willow Creek, Section 1,
subject to the execution of a license agreement.
Summarvof Information:
Capitol Builders, Inc., has requested permission for a proposed deck overhang
to encroach within a 16' sewer easement across Lot 18, Willow Creek, Section
1. This request has been reviewed by staff and approval is recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#000:177
VICINITY SKETCH
REQlTEST PERl\..nSSION FOR i\. PROPOSE,D DE(~I(
O,TE,RIL.:\N(; TO EN(~RO..:\.(~H "'TTIDN .~ 16' SE,\'.7ER
E~~SEl\.IENf .~(~ROSS LOT 18 ".lL,LO"/ C~REEI( SE.(~TON 1
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H\LL C1 H\LL C /-
wv'LLOW
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Chesterfield County' Department of Utitrties
ASCOT
DR
1 lie. e q.a Is: ..16.61 Y!(! t
000:178
'J
OWNER: CAPITOL BUILDERS INC.
D.B. 6841 PG. 689
GPIN: 72J-658-4777oo000
PROPERTY ADDR!SS:
10806 WILLOW HIU COURT
NOTE: THIS PROPERTY IS LOCATED IN .
, ZONf 'e' AS SHOWN ON FEW.
COMMUNITY PANEL NO. 510035 00808.
EFFECTIVE DArE: MARCH 16, 1983.
WILLOW HILL
COURT
40' R/W
THIS SURVEY HAS BEeN PREPARED
WITHOUT THE BENEFIT OF A TITLE
REPORT AND THEREFORE DOSE Nor
NECESSARILY INDICATE ALL THE
ENCUMBRANCES ON THE PROPERTY.
PLOT PLAN SHOWING PROPOSED IMPROVEMENTS ON LOT 18.
PLAN OF "WILLOW CREEK~ SECTION 1 , IN THE MA TOACA
DISTRICT OF CHESTERFIELDCOUTY, VIRGINIA.
ELEVATIONS ARE TAKEN FROM
COUNTY TOPO MAPS AND
SHOULD BE FIELD VERIFIED
FOR ACCURACY.
r;"1 _.... ..........' t....,. ,,"""'.. tl.........,............ . ~........~..............
..-............
-REVISED FEBRUARY 7, 2006 . ,
(HOUSE LOCA TlON/ DECK DETAIL) "
............"............."-......~~.
POTtS, JlIN'l'BR and ASSOCUTBS, P.C.
ED6Jneers, Land. Surveyo,.., Land PJlUUJers
86BO CourUJoun Road
Rlcbmon d. vtr,bUa 23888
(804) 7~-B87tJ
Dote: 1-30-06
Sea'.: 1 "~JO.
J.N. 0510-24
0001.79
~
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~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 8.B.14.c.
Request to Install a Private Sewer Service Within a Private Easement to Serve
Property at 3416 Beechwood Avenue
County Administrator's Comments: 6<e-LC~{/,J(g4(J '))(j)rovt-I
County Administrator:
~
Board Action Reauested:
Grant Thomas G. Cook, permission to install a private sewer service within a
private easement and authorize the County Administrator to execute the sewer
and water connection agreement.
Summarvof Information:
Thomas G. Cook has requested permission to install a private sewer service
within a private easement to serve property at 3416 Beechwood Avenue. This
request has been reviewed by staff and approval is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#
000180
VICINITY SKETCH
RE.QITEST PE.Rl\.IISSION TO INST~~L.L. .A. PRn,r.~TE.
SE"7E.R SE.R,rIC~E. ",ITHIN i\. PRn.! i\ TE. E.i\SE.l\:IENT TO
SE.R'?"E PROPE.RT\~ ~A.T 3416 BE.E(~~H\"iOOD ..:\. ,rE.NlTE.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 8.B.14.d.
Request permission for a Proposed Fence to Encroach Within a Twenty-Five-Foot
Easement Across Lot 13, Block F, powderham, Section C
County Administrator:
j:ac lY1??/)1 WlI cJ /1 ~J'
0'&{
County Administrator1s Comments:
Board Action Reauested:
Grant James K. Gardner and Donna D. Gardner, permission for a proposed fence
to encroach within a 25' easement across Lot 13, Block F, powderham, Section
C, subject to the execution of a license agreement.
Summarvof Information:
James K. Gardner and Donna D. Gardner, have requested permission for a
proposed fence to encroach within a 251 easement across Lot 13, Block F,
Powderham, Section C. This request has been reviewed by staff and approval
is recommended.
District: Midlothian
Preparer:
John W. Harmon
Title: Riaht of Way Manaqer
Attachments:
. Yes
DNO
#
0001.83
VICINITY SKETCH
REQIJEST PERl\:fiSSION FOR .~ PROPOSED FENC~E
TO ENC~ROi\.C~H "'TIHIN ..~ 2.5' E,.~SEI\.'IENT }\.C~ROSS
LOT 13 BLO(~I~ F PO",DE,RH~.:\1\"1 SE,(~TION (~
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W_E
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Chesterfield County Department of Utilities
0001.8.,4
L..
James K. Gardner
Donna D. Gardner
13510 Edmonthorpe Rd.
DB. 5762 PG. 862
PIN: 729719'603700000
NOTES: THle P'1tO~R1Y Ie LOCATeD IN JI.e.MA FLOOD ZONE J'C'"
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PLA T SHOWING IMf'teOVEMENre ON Lor f~ BLOCK. "P~ PLAN OF
"pOHlOE~HAMJ~ SECTION It::'; IN THE MIOLOTHIAN O/577elcr OF
CHESTEKFIELD COUNTY, YIIeGINIA. . I
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0001JJ5
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~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 8.B.14.e.
Request permission for a Proposed Wooden Access Bridge to Encroach Within a
Sixteen-Foot Drainage Easement Across Lot 16, Block J, Pennwood, Section 7
County Administrator's Comments: K e6:~~ oJ JirFuu-cs{
County Administrator:
,~
i. ~.,.. ,
Board Action Reauested:
Grant Lee G. Price and Lana A. Price, permission for a proposed wooden access
bridge to encroach within a 161 drainage easement across Lot 16, Block J,
Pennwood, Section 7, subject to the execution of a license agreement.
Summarvof Information:
Lee G. Price and Lana A. Price, have requested permission for a proposed
wooden access bridge to encroach within a 16' drainage easement across Lot
16, Pennwood, Section 7. This request has been reviewed by staff and
approval is recommended.
District: Dale
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#
0001.86
VICINITY SKETCH
REQITEST PERl\:fiSSION FOR i\. PROPOSE,D
\',~OODE,N i\.(~C~E,SS BRIDC;E TO E,NC~RO~~(~H
".TIlllN .~ 16' DR~.~(;E E,.-:\.SEl\"IENT .~C~ROSS
LOT 16 BLO(~I( tJ PE.NN\,rOOD SEC~TION ~
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1 I.c. e q.a IJ 4.16.61 't!e t
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000:158
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Ii
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 8.8.14.f.
Request permission for Segmental Retaining Walls to Encroach Wi thin a
Sixteen-Foot Sewer Easement Across the Property of Saint Francis MOB III, LLC
County Administrator's Comments: j(ec 071~J1..M( d ,l)r~_/'tf'LIY-~
County Administrator:
cA2&/(
Board Action Reauested:
Grant St. Francis MOB III, LLC, permission for segmental retaining walls to
encroach within a 16' sewer easement across its property, subject to the
execution of a license agreement.
Summarvof Information:
St. Francis MOB III, LLC, has requested permission for segmental retaining
walls to encroach within a 16' sewer easement across its property. This
request has been reviewed by staff and approval is recommended.
District: Ma toaca
Pre parer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#
000189
VICINITY SKETCH
RE,QITEST PERl\..nSSION FOR SE.C';l"IENT.~L. RET.UNlNG
'~'li\.L.LS TO E,N(~RO.~(~H ",TIHIN i\ SLXTEEN FOOT
SE\'tER E.~SEl\'IENT .~C~ROSS THE PROPE,RT\~ OF
ST FRlli(~IS l\..IOB ill L.L(~
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R POI NTE PKWY
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Chesterfield County" Department of Utilities
0001.90
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.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 8.8.14.g.
Request permission for a Proposed Fence to Encroach Within an Eight-Foot
Drainage Easement Across Lot 7, Armistead Village, Section B at Charter
Colony
County Administrator1s Comments:
/2 L.Q/~71f/YJU;-11 (j .A- f ~c~"1
County Administrator:
r/C~
Board Action Reauested:
Grant Cody R. Sutton and Elizabeth A. Sutton, permission for a proposed fence
to encroach 4' into an 81 drainage easement across Lot 7, Armistead Village,
Section B at Charter Colony, subject to the execution of a license agreement.
Summary of Information:
Cody R. Sutton and Elizabeth A. Sutton, have requested permission for a
proposed fence to encroach 41 into an 81 drainage easement across Lot 7,
Armistead Village, Section B at Charter Colony. This request has been
reviewed and Environmental Engineering recommends approval of a 4'
encroachment in the easement.
District: Midlothian
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#
000192
VICINITY SKETCH
RE,QIJEST PERl\,'fiSSION FOR i\. PROPOSED FE,NC~E, TO
EN(~RO~~(~H \',TfHIN ~lli 8' DRUNi\C::'E E~l\.SEI\,'1ENT~~(~ROSS LOT
-: .~..nSTE.ill':lL.L'i\C::'E SE,(~TION B i~T (~IL.:\RTER C~OLONY1P
~
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AGEE TER
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1 lac. eq,atJ '16.67 ~et
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W~E
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Chesterfield County" Department of Utilities
0001.93
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'- ,CMtr -1L: 'SUttea.
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,43~I.1fQ"" Way
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26,2006
Subiect:
Item Number: 8.B.14.h.
Request to Install a Private Water Service Within a Private Easement and
Thirty-Foot Unimproved County Right of Way to Serve Property at 6501 Rocky
Mill Road
County Administratorls Comments:
QecC~4lj ;Jrr"OC~
County Administrator:
,#;1J
Board Action Reauested:
Grant Ruby Traylor Partin, permission to install a private water service
within a private easement and 30' unimproved county right of way subject to
the execution of a license agreement and authorize the County Administrator
to execute the water connection agreement.
Summary of Information:
Ruby Traylor Partin has requested permission to install a private water
service within a private easement and 30' unimproved right of way to serve
property at 6501 Rocky Mill Road. This request has been reviewed by staff
and approval is recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#000:195
VICINITY SKETCH
RE.QlJE.ST TO INST..:\.L.L.~ PRI'?".~TE \'.;.~TER SER'?IC~E, ",ITHIN .~
PRI,r.~TE E,.~SEl"IENT .lliD 30' lTNIl\:WRo,rE.I> (;OITNT\:r RIC;Hf
OF ".;.~\,. TO SER'?"E PROPE,RT\'" ..~T 6501 ROC~I(\~ l\:fiL.L. RO..ID
JACKSON
ST
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Chesterfield County- Department of Utilities
1110. eq_a~ ..16.61 ~et
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0001.97
.
~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: July 26, 2006
Subiect:
Item Number: 8.8.15.
Request to Quitclaim a Sixteen-Foot Drainage Easement Across the Property of
Ironbridge Boulevard, LLC
!2ec-c~UJ\k4ti /4-/r~
County Administratorls Comments:
County Administrator:
/c1I!
Board Action Reauested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a 16' drainage easement
across the property of Ironbridge Boulevard, LLC.
Summarvof Information:
Ironbridge Boulevard, LLC has requested the qui tclaim of a 16' drainage
construction easements across its property as shown on the attached plat.
Staff has reviewed the request and recommends approval.
District: Bermuda
Pre parer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#
0001.98
VICINITY SKETCH
RE,QITE,ST TO QI1fT(~L'i\.Il\"I .A SLXTE.EN F(JOT
DR~.~GE. E'40~SEl\:IENT 4o~C~ROSS lHE
PROPERT\~ OF IRONBRll>C';'E BOlJL,E'\!40UU)
4ITS 3.
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Chesterfield County' Department of Utilities
1 lac. e q,a Is: 3JJ.JJ ~e t
0001.99
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number:
8.8.16.
Refer to the Planning Commission an Amendment to Section 19-637 of the zoning
Ordinance to Regulate the Size of Certain Non-Commercial Signs in
Agricultural and Residential Districts
County Administrator's Comments: ~ec:&~V.HU;41 c/ AJ/~u('loj!
County Administrator:
~
""
Board Action Reauested:
The Board is requested to refer a proposed amendment to the Planning
Commission to amend ~19-637 of the County Code to ensure that all signs in
agricultural and residential districts are covered by pre-existing size
limitations.
Summarv of Information:
A recent decision of the Circuit Court concluded that the language of the
existing County sign ordinance was not broad enough to regulate the size of
certain types of signs located in residential and agricultural zones. The
proposed amendment makes it clear that non-commercial signs in agricultural
or residential districts will be subject to the pre-existing 5-foot height
and 8 square feet total area limitations.
This change will clarify the language of the section to carry out the
original intent of the sign ordinance to place size and height limitations on
all categories of signs placed on lots in residential or agricultural
districts.
An amendment to the sign ordinance must first be referred to the Planning
Commission which will make a recommendation to the Board.
Preparer: Steven L. Micas Title: County Attornev
2723:72323.2(72533_1)
Attachments:
. Yes
DNa
#000201.
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 19-637 RELATING TO SIGNS
BE IT ORDAINED by the Board of Supervisors of Chestertield County:
( 1) That Section 19-637 of the Code of the Countv of Chesterfield, 1997, as amended, lS
amended and re-enacted to read as follows:
Sec. 19-637. Limitation on specific signs.
000
M Noncommercial signs, other than those specifically re€!ulated elsewhere in this
chapter or as a condition of zoning, located on residential or agriculturally zoned lots, provided
that the signs do not exceed five feet in height and the total area of all si€!ns on the lot does not
exceed ei~ht square feet.
(2) That this ordinance shall become effective immediately upon adoption.
0623:72533_1
000202
~B~
-. -<:-
. - .
~~~Jl!
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 8.8.17.
Authorization for T-Mobile to Apply for Conditional Use or Conditional Use
planned Development for Communications Antennae to be Installed on County
Property at Alberta Smith Elementary School
County Administrator's Comments: ((e-c~d Aift~
County Administrator:
~
Board Action Reauested:
Authorize T-Mobile to apply for conditional use or conditional use planned
development for communications antennae to be installed on county property at
Alberta Smith Elementary School.
Summarvof Information:
T-Mobile has requested permission to install communications antennae on an
existing Dominion Virginia Power pole and equipment cabinets on county
property at Alberta Smith Elementary School, PIN 7326682999. If the zoning
is approved, leasing the property will require approval by the Board at a
Public Hearing.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
# ^3
I[)002v
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000205
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 8.8.18.
Authorization for Cingular to Apply for Conditional Use or Conditional Use
Planned Development for a Monopole Tower and Communications Antennae to be
Installed on County Property at the Fairgrounds/Salem Middle School
County Administrator:
K~OyWn~ J AjJ~
~
County Administrator1s Comments:
Board Action Reauested:
Authorize Cingular to apply for conditional use or conditional use planned
development for a monopole tower and communications antennae to be installed
on county property at the Fairgrounds/Salem Middle School.
Summarvof Information:
On November 9, 2005 the Board authorized Cingular to apply for conditional
use or conditional use planned development to install a monopole tower and
communications antennae at the county Fairgrounds. When the survey was
completed it was discovered that some of the fairgrounds improvements extend
on to the Salem Middle School property. Staff recommends that the
authorization include both the Fairgrounds, PIN: 7756651730 and the School
property, PIN: 7776651229. If the zoning is approved, leasing the property
will require approval by the Board at a Public Hearing.
District: Dale
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#
000206
An-OX.
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SITE VISIT PERFORMED BY CLOUGH H4RBOUR . ASSCX:IATES \J.P. COUNTY ~s
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CHESTERFIELD FAIR GROUNDS
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000207
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number: 8.8.19.a.1.
Subiect:
Transfer of $4,628.74 from the Matoaca District Improvement Fund to the Fire
and Emergency Medical Services Department to Fund the Department's
Participation in the Firefighter "Low Maintenance" World Challenge xv in
Gainesville, Florida
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Transfer of $4,628.74 from the Matoaca District Improvement Fund to the Fire
and EMS Department to fund the Department's participation in the Firefighter
"Low Maintenance" World Challenge xv in Gainesville, Florida.
Summarvof Information:
Supervisor Humphrey has requested the Board to approve the transfer of
$4,628.74 from the Matoaca District Improvement Fund to the Fire and EMS
Department to fund the Department's participation in the Firefighter "Low
Maintenance" World Challenge xv in Gainesville, Florida. The Department will
be sending a team of five female firefighters to compete in the Challenge.
The funds will cover registration fees, hotel, automobile rental and airline
flights. State law allows the Board to use District Improvement Funds to
fund County departmental operations and activities.
Preparer:
Allan Carmody
Title: Director. Budaet and Manaaement
72600.1
Attachments:
. Yes
DNa
#
000208
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can consider a
request for funding with District Improvement Funds. Completing and signing this form
does not mean that you will receive funding or that the County can legally consider your
request. Virginia law places substantial restrictions on the authority of the County to give
public funds, such as District Improvement Funds, to private persons or organization and
these restrictions may preclude the County's Board of Supervisors from even considering
your request.
1. What is the name of the applicant (person or organization) making this funding
request?
Chesterfield Fire and EMS - Female Relav Team "Low Maintenance"
2. If an organization is the applicant, what is the nature and purpose of the organization?
Also, attach organization's most recent articles of incorporation and/or bylaws to
application.
Non applicable
3. What is the amount of funding you are seeking? $4,628.74
4. Describe in detail the funding request and how the money, if approved, will be spent.
See attached proposal- Chesterfield Fire and EMS Female Relay Team "Low
Maintenan~e" Team World Challenge XV Budget
Airfare, Car Rental, lodging, Meals, Registration
5. Is any County Department involved in the project, event or program for which you are
seeking funds? Fire Department
000209
6. If this request for funding will not fully fund your activity or program, what other
individuals or organization will provide the remainder of the funding?
7. If applicant is an organization, answer the following: non applicable
8. What is the address of the applicant making this funding request?
Chesterfield Fire and EMS, Post Office Box 40, Chesterfield, Virginia 23238
9.. What is the telephone number, fax number, e-mail address of the applicant?
804.751.4726 (work)
804.706.2810 (work)
1113ugerp(tjl,c l,cstcr li e ld. gO\!
Signature of applicant. If you are signing on behalf of
an organization, you must be the president, vice-
president, chairman/director, or vice-chairman, of the
organization.
-=-----. ~
Signature
Fire Chief
Title (if signing on behalf of an organization)
Pall) W- M911ger
Printed Name
'\-\-z...o\..
Date
63533.1
Page 2
00021.0
D
~~
~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number: 8.8.19.a.2.
Subiect:
Transfer of $7,800 in Matoaca District Improvement Funds to Environmental
Engineering to Acquire a Drainage Easement and Construct Drainage
Improvements to Eliminate Flooding Problems Along Hickory Road and Woodpecker
Road
County Administrator1s Comments:
County Administrator:
~JI(
Board Action Reauested:
Transfer of $7,800 in Matoaca District Improvement Funds to Environmental
Engineering to acquire a drainage easement and construct drainage
improvements to eliminate flooding problems along Hickory and Woodpecker
Roads.
Summary of Information:
Supervisor Humphrey has requested the transfer of $71800 in Matoaca District
Improvement Funds to the Environmental Engineering Department to acquire a
drainage easement and construct drainage improvements to eliminate severe
standing water and flooding problems along Hickory and Woodpecker Roads.
The Board can legally transfer public funds to a County department to acquire
and improve County easements for a public purpose.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Preparer: Allan Carmody
Title: Director. Budaet and Manaaement
0425:72612.1
Attachments:
. Yes
DNa
#
OOO?~1
"'~ ....... .....
t
,
DISTRICT IMPROVEMENT FUNDS
APPLICA TION
This application must be completed and signed before the County can consider
. a request for funding with District Improvement Funds. Completing and signing this
form does not mean that you will receive funding or that the County can legally
consider your request. Virginia law places substantial restrictions on the authority of
the County to give public funds, such as District Improvement Funds, to private
persons or organizations and these restrictions may preclude the County's Board of
Supervisors from even considering your request.
1 .
What is the name of the applicant (person
or organization) making this funding . E}./I/.
request?
E/~ tJ?',
2. If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application I)
31
What is the amount of funding you are
seeking?
#7BOV
4.
5.
Is any County Department involved in the
project, event or program for which
you are seeking funds?
EiJv, E#y.
I
6.
If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?
71/P': /~1l ~ JVO
(/ I;( t'. ;;::U v/7 ~"
.SOU/lcer
0407:23380.1
00021.2
~_.. .\Ii
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Page :2'-
7 . If applicant is an organization, answer the
following:
No
No
No
Is the org~nization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
Yes
Yes
Yes
8.
What is the address of the applicant
making this funding request?
I?()/~c>x ~O.
C< ,P.) ""'11 .fi -('It( V.t9-.
9.
What is the telephone number, fax number, 0 7~ 8 -/03 8 I7:J?r 768 -(36;(tj
e-mail address of the applicant?
/1cELFi.r)1( @ C41'.r*4.ft~#rt/
Signature of applicant. If you are signing on
behalf of an organization you must be the
president, vice-president, chairman or vice-
chairman of the organization.
~#J/lJ~~U<
Signature /'
/Jil2t"ob () ~L( F M ·
Title (if signing on behalf of an organiza ·
R In /YlcEJ-I'l-s)
Printed Name .~
00021.3
0407:23380.1
Parcel Map of Chesterfield County
Chesterfield County assumes no legal responsibility for the information contained on this map.
This map is not to be used for land conveyance.
The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. The topographic
information is based on 1989 photogrammetry and NA VD29. Aerial imagery was taken in February 2002.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 26, 2006
Item Number:
8.B.19.b.
Subiect:
Donate a Total of $6,000 ($3,000 From Each of the Bermuda and Matoaca
Districts) in District Improvement Funds to The Shepherd's Center of
Chesterfield
County Administrator's Comments:
County Administrator:
A
Board Action Reauested:
The Board of Supervisors is requested to donate a total of $6,000 ($3,000
from each of the Bermuda and Matoaca Districts) in District Improvement Funds
to The Shepherd's Center of Chesterfield.
Summary of Information:
" "
The Shepherd's Center of Chesterfield ( Center) is a non-profit corporation
which provides a variety of services to the elderly including recreational
and daycare programs that promote independent functioning for the elderly and
help to delay the need for more restrictive and costly long-term care for
elderly citizens. The County provides addi tional funding to the Center
through the County's Community Contracts program. For FY2007, the Board
authorized funding In the amount of $9,000.
In the past, the County had no legal authority to give funds directly to the
Center since it was not a qualifying organization under ~15.2-953 of the
Virqini~ ~orlP. The 2004 General Assembly amended ~15.2-953 to add
Preparer: Allan Carmody Title: Director of BudQet
0425:72605.1
Attach ments:
. Yes
DNO
fbo0215
CHESTERFIELD COUNTY
B~RD OF SUPERVISORS
)GENOA
Page 2 of 2
organizations, like the Shepherd's Center, who provide recreational and
daycare services to persons over 65, to the list of organizations to which
the Board can donate public funds. Accordingly, the Board is legally
authorized to make this donation of $6,000. In addition, even though the
Center does have an affiliation with religious organizations and maintains
its office in a church, the County cannot, under federal law, treat the
Center differently from other non-profit organizations, such as the Senior
Center of Richmond, which provide services to the elderly. The donated money
will be used by the Center to service the increasing elderly population of
the County.
For information regarding available balances in the District Improvement
Fund accounts, please reference the District Improvement Fund Report.
O (lO~A 6
l" . II.,.L
Page 1
DISTRICT IMPROVEMENT FUNDS
APPLICA liON
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County
can legally consider your request. Virginia law places substantial restrictions on
the authority of the County to give public funds, such as District Improvement
Funds, to private persons or organizations and these restrictions, may preclude
the County's Board of Supervisors from even considering your request.
1 . What is the name of the applicant
(person or organization) making this funding
req uest?
The Shepherd's Center of Chesterfield
2 If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.)
The Shepherd's Center
of Chesterfield is an interfaith organization of senior adults in the
community who voluntarily help other senior adults achieve a better quality
of life and maintain an independent lifestyle as long as possible. Through
the Shepherd's Center network, senior volunteers provide free
transportation for medical appointments and grocery shopping, as well as
perform minor home repair'services for other seniors in the community
who need help. Additionally, through its volunteer-run Adventures in
Learning program, the Shepherd's Center offers seniors an array of low-
cost continuing education classes and networking activities. Three
principles guide the development of Shepherd's Centers: that maturity can
and should be as rewarding, as fulfilling and as exciting as any other time
of life; that older people can continue to grow and learn as long as they
live; and, that older people can continue to be creative and productive
throughout their later years. In summary, we are an organization of senior
adults who voluntarily help other senior adults.
Most recent Bylaws are attached.
3. What is the amount of funding you are
seeking?
$15,000.00
4.
Describe in detail the funding request and
how the money, if approved, will be spent.
. 0002~ 7
Page 2
The Shepherd's Center
of Chesterfield started operation in September 2001. The Richmond
Community Action Program (RCAP) provided funding for two years with the
understanding that the Center would be financially independent by July 1,
2004. Steps were taken to achieve that goal and with the assistance of Bon
Secours, the Community Foundation, Thrivent Financial for Lutherans and
past funding from Chesterfield County and District Funds, we were able to
support our operations in FY 2005. Our long term financial goal is to
obtain 70% of our operating income from sources other than grants. Until
we do so we must supplement our operating income with grant funding.
We are requesting $15,000 to be used to support continuing operations of our
much needed transportation and home repair services, life-long education
classes and ongoing operating expenses.
5. Is any County Department involved in the
project, event or program for which
you are seeking funds?
Yes, Diane Peterson, the
Senior Advocate for Chesterfield County, serves as a member of our Board
of Trustees.
6. If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?
The following
organizations and individuals provide the remainder of funding for the
Shepherd's Center:
1. Through membership dues, the seniors who are members of the
organization.
2. Through tuition dues, the seniors who take advantage of the Adventures
in Learning Programs.
3. Through community partnerships, the following organizations:
a. Bon Secours
b. The Community Foundation
c. Thrivent Financial for Lutherans
4. Through voluntary donations, the seniors who use our transportation
and home repair services.
7.
If applicant is an organization, answer the following:
00021.8
Page 3
Is the organization a corporation? Yes D No ~,
Is the organization non-profit? Yes ~ No D
Is the organization tax-exempt? Yes ~ No D.
8. What is the address of the applicant
making this funding request?
3424 West Hundred RD, Chester, VA 23831
9. What is the telephone number; fax number,
a-mail address of the applicant?
Phone: 804-706-9198
Fax Number: 804-748-6470
Email: shepherdcntr3424@aol.com
Signature of applicant. If you are signing
on behalf of an organization you must be
the president, vice-president,
chairman/director or vice-chairman
of e nization.
Executive Director
Title (if signing on behalf of an organization)
Tricia Wolfe
Printed Name
June 11, 2006
Date
00021.9
~
-
"'j~~iJ
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number: 9.A.
Subiect:
Status of General Fund Balance, Reserve for Future Capital Projects,
District Improvement Fund, and Lease Purchases
County Administratorls Comments:
County Administrator:
,M
Board Action Reauested:
Summarvof Information:
Pre parer:
Lane B. Ramsev
Title: County Administrator
Attachments:
. Yes
DNa
#
000220
BOARD
MEETING
DATE
07/01/06
DESCRIPTION
CHESTERFIELD COUNTY
UNDESIGNA TED GENERAL FUND BALANCE
July 26, 2006
AMOUNT
FYO? Beginning Budgeted Balance
*Pending outcome of FY2006 Audit Results
BALANCE
$46,400,000
0002~1.
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
TRADITIONALLY FUNDED BY DEBT
July 26, 2006
FOR FISCAL YEAR 2006 BEGINNING JULY 1, 2005
4/13/2005 FY06 Budgeted Addition 9,492,000 10,348,612
4/13/2005 FY06 Capital Projects (7,760,500) 2,588,112
8/24/2005 Battery Dantzler Road Extension (125,000) 2,463,112
1/25/2006 Airport T-hangar taxiway connector at north terminal
apron (350,000) 2,113,112
4/12/2006 Transfer to Schools: Cosby Road High School ( 180,680) 1,932,432
4/12/2006 Chesterfield County Museum and 1892 Jail repairs ( 150,000) 1,782,432
FOR FISCAL YEAR 2007 BEGINNING JULY 1,2006
4/12/2006 FY07 Budgeted Addition 9,994,100 11,776,532
4/12/2006 FY07 Capital Projects (9,261,900) 2,514,632
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0002Z3
Prepared by
Accounting Department
June 30, 2006
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED AND EXECUTED
Outstanding
Date Original Date Balance
Began Description Amount Ends 6/30/06
04/99 Public Facility Lease - Juvenile Courts Project $16,100,000 11/19 $11,270,000
01/01 Certificates of Participation -
Building Construction, Expansion and Renovation;
Acquisition/Installation of Systems 13,725,000 11/21 10,045,000
03/03 Certificates of Participation - Building
Construction, Expansion and Renovation 6,100,000 11/23 5,460,000
03/04 Certificates of Participation - Building
Construction, Expansion and Renovation;
Acquisition/Installation of Systems 21,970,000 11/24 20,830,000
10/04 Cloverleaf Mall Redevelopment Project 9,225,000 10/06 9,225,000
11/04 School Archival/Retrieval System Lease 21,639 01/08 11,329
12/04 Energy Improvements at County Facilities 1,519,567 12/1 7 1,475,167
12/04 Energy Improvements at School Facilities 427,633 12/10 388,094
05/05 Certificates of Participation - Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems 14,495,000 11/24 14,495,000
05/06 Certificates of Participation - Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems 11 ~960~000 11/24 11~960~000
TOTAL APPROVED $95.543.839 $85_159 .590
AND EXECUTED
PENDING EXECUTION
Approved
Description Amount
None
0002Z~~
6
.1~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: July 26, 2006
Item Number: 9.B.
Subiect:
Developer Water and Sewer Contracts
County Administrator's Comments: /(ec.o-<.i1Yl../)1\PrJ4 J ,fl-/~tv-c~
~
County Administrator:
Board Action Reauested:
The Board of Supervisors has authorized the County Administrator to execute
water and/or sewer contracts between County and Developer where there are no
County funds involved.
The report is submitted to Board members as information.
Summary of Information:
The following water and sewer contracts were executed by the County
Administrator:
1.
Contract Number:
Project Name:
00-0297
Zion Chester A.M.E. zion Church
Developer:
Zion A.M.E. Church
Contractor:
Couch Construction Company, Inc.
Contract Amount:
Water Improvements -
$7,450.00
District:
Bermuda
Preparer:
J. Edward Beck, Jr.
Title: Assistant Director of Utili ties
Attachments:
DYes
.NO
#0002;:5
Agenda Item
July 26, 2006
Page 2
2 .
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
3 .
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
4.
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
5 .
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
03-0299
Charleston Estates
Charleston Estates Corporation
Bookman Construction Company
Water Improvements -
Wastewater Improvements -
Clover Hill
04-0333
Oaklake-Smith Warehouses
William B. & Gene H. DuVal
DuVal Development, Incorporated
Water Improvements -
Wastewater Improvements -
Clover Hill
04-0361
Foxcreek - Prescotts Level
Fox Creek Development, Inc.
Castle Equipment Corporation
Water Improvements -
Wastewater Improvements -
Matoaca
04-0485
Berkeley Village at Charter Colony
H. H. Hunt Corporation
Rhyne Contractors Incorporated
Water Improvements -
Wastewater Improvements -
Matoaca
$75,100.00
$103,138.00
$13,370.00
$5,370.00
$87,792.00
$138,802.33
$150,309.95
$347,948.20
0002~6
Agenda Item
July 26, 2006
Page 3
6 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
7. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
8 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
9. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
05-0065
Tarrington, Section 9
Tarrington 8 & 9 LLC
piedmont Construction Company, Inc.
Water Improvements -
$213,311.00
Midlothian
05-0208
Kroger Store R-520
Kroger LP 1
Superior Excavating and Construction Inc.
Water Improvements -
Wastewater Improvements -
$154,350.00
$170,084.00
Bermuda
05-0276
Willow Creek, Section 2
Bayhill Development Corporation
Coastal Utilities, Incorporated
Water Improvements -
Wastewater Improvements -
$108,305.54
$143,931.98
Matoaca
06-0109
2819 Normandale Avenue Sewer Improvements
Kyle R. Stephenson
Bookman Construction Company
Wastewater Improvements -
$14,500.00
Bermuda
0002~7
.
~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26,2006
Item Number: 9.C.
Subiect:
Roads Accepted into the State Secondary System
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Summarv of Information:
Preparer: Janice B. Blaklev
Title:
Deputv Clerk to the Board
Attachments: . Yes
DNa
#
000228
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Item Number: 14.A.
Subiect:
Resolution Recognizing the Contributions of Former Superintendent of
Chesterfield County Public Schools, Dr. Billy Cannaday
County Administrator1s Comments:
County Administrator:
vr~
Board Action Reauested:
Mr. Ramsey has requested that the Board of Supervisors adopt this resolution
recognizing the contributions of former Superintendent of Chesterfield County
Public Schools, Dr. Billy Cannaday.
Summarvof Information:
This resolution will recognize the contributions of former Superintendent of
Chesterfield County Public Schools, Dr. Billy Cannaday.
Preparer:
Donald J. Kappel
Title: Director~ Public Affairs
Attachments: . Yes
DNa
#
000236
RECOGNIZING DR. BILLY CANNADAY FOR HIS SERVICE TO CHESTERFIELD COUNTY
WHEREAS, Dr. Billy Cannaday was appointed as Superintendent of Chesterfield
County Public Schools in July 2000; and
WHEREAS, Dr. Cannaday is a Roanoke native and a graduate of Virginia Tech,
where he also received his doctorate; and
WHEREAS, prior to serving as Superintendent of Schools in Chesterfield County,
Dr. Cannaday was Superintendent of Schools in Hampton, Virginia for six years; and
WHEREAS, since his appointment in Chesterfield County, Dr. Cannaday has led the
largest public school system in the Greater Richmond Metropolitan Area, with more
than 57,000 students, 6,962 full-time positions and 59 schools; and
WHEREAS, Dr. Cannaday's leadership and insight have significantly contributed
to steady, noteworthy improvement in Chesterfield County's schools, already a
nationally-recognized leader among public education institutions; and
WHEREAS, each of the division's comprehensive schools is fully accredited by
the Virginia Department of Education; and
WHEREAS, SchoolMatch, a national educational research firm, consistently
identifies Chesterfield as one of the top school districts in the nation that has
"what parents want"; and
WHEREAS, Dr. Cannaday chairs the Region I Superintendents Group and is a member
of the Virginia Department of Education State Superintendent's Advisory Group; and
WHEREAS, Dr. Cannaday is a member of the executive board of the Virginia
Association of School Superintendents and was recently named to the Governor's P-16
Education Council; and
WHEREAS, Dr. Cannaday also is a board member of numerous local and state
organizations including Communities In Schools of Virginia, the Greater Richmond
Community Foundation and the Metropolitan Educational Research Consortium; and
WHEREAS, Dr. Cannaday was named Virginia's Superintendent of the Year for 2005;
and
WHEREAS, Dr. Cannaday recently was the Distinguished Leader in Residence at the
University of Richmond's Jepson School of Leadership; and
WHEREAS, during Dr. Cannaday's six-year tenure, Chesterfield has engaged in a
comprehensive school planning effort aimed at sustaining its current successes while
striving for excellence; and
WHEREAS, Dr. Cannaday has coordinated extensively
Risk Management, Parks and Recreation, Health, Police,
Officers) and Fire and Emergency Medical Services, in
County schools better and safer; and
wi th the county, including
(including School Resource
order to make Chesterfield
WHEREAS, Governor Timothy Kaine has appointed Dr. Billy Cannaday as Virginia's
Superintendent of Public Instuction; and
WHEREAS, Dr. Cannaday's insight,
but long will be remembered by the
Chesterfield County, Virginia.
leadership and many talents will be missed,
Board of Supervisors and the citizens of
NOW, THEREFORE, BE IT RESOLVED, that on behalf of the grateful citizens of
Chesterfield County, the Chesterfield County Board of Supervisors, this 26th day of
July 2006, extends to Dr. Billy Cannaday sincerest appreciation for his extraordinary
public service, and warmest best wishes for continued success.
U'.'''~
.
~'= -. '"
~. ._i-
er.~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26,2006
Item Number: 14.B.
Subiect:
Resolution Recognizing Mr. Drew Stephen Davis, Troop 877, Upon Attaining
Rank of Eagle Scout
County Administrator1s Comments:
County Administrator:
c-/~'
Board Action Reauested:
Adoption of the attached resolution.
Summary of Information:
Staff has received a request for the Board to adopt a resolution
recognizing Mr. Drew Stephen Davis, Troop 877, upon attaining the rank
of Eagle Scout. He will be present at the meeting, accompanied by
members of his family, to accept the resolution.
Preparer:
Janice B. Blaklev
Title:
Deputv Clerk to the Board
Attachments:
. Yes
DNa
#
000238
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910, and was chartered by
Congress in 1916; and
WHEREAS, the Boy Scouts of America
character, provide citizenship training
fitness; and
was
and
founded
promote
to build
physical
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of skills including leadership, service and outdoor
life, serving in a leadership position in a troop, carrying out a
service project beneficial to his community, being active in the
troop, demonstrating Scout spirit, and living up to the Scout
Oath and Law; and
WHEREAS, Mr . Drew Stephen Davi s , Troop 877, sponsored by
Chester Presbyterian Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout, which is earned by only four percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and endeavoring
to prepare himself for a role as a leader in society, Drew has
distinguished himself as a member of a new generation of prepared
young citizens of whom we can all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors, this 26th day of July 2006, publicly
recognizes Mr. Drew Stephen Davis, extends congratulations on his
attainment of Eagle Scout, and acknowledges the good fortune of
the county to have such an outstanding young man as one of its
citizens.
000239
~
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26~ 2006
Item Number: 14.C.
Subiect:
Resolution Recognizing August 1-7, 2006, as "International Clown Week"
County Administrator1s Comments:
County Administrator:
.~3f
Board Action Reauested:
Mr. Warren requested that the Board of Supervisors adopt the attached
resolution recognizing August 1-7, 2006 as "International Clown Week." Mrs.
Virginia "Honeybee" Moore will be present to receive the resolution.
Summarvof Information:
This resolution will recognize the special role that clowns play in bringing
joy to others.
Preparer:
Janice B. Blaklev
Title: Deputv Clerk to the Board
Attachments: . Yes
DNa
#
000240
RECOGNIZING AUGUST 1-7, 2006, AS "INTERNATIONAL CLOWN WEEK"
WHEREAS, clowns have long been known as ambassadors of joy and
goodwill; and
WHEREAS; President Richard M. Nixon issued a proclamation
establishing National Clown Week in August 1971; and
WHEREAS, the resolution recognized that clowns bring happiness
to children and adults around the world; and
WHEREAS, during the week of August 1 to August 7, 2006, clowns
will be participating in special activities to mark "International
Clown Week" by sharing laughter, happiness and cheer with those
confined to hospitals and nursing homes; and
WHEREAS, during this same period, and every day, clowns will
bring their special gift of merriment to activities and communities
across the nation; and
WHEREAS, in a world where daily headlines and newscasts can
bring news of events around the world that are filled with sadness
and tragedy, clowns provide happier times; and
WHEREAS, in recognition of the efforts of all clowns to spread
their joy and bring laughter, "International Clown Week" has been
proclaimed for the week of August 1-7, 2006.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors, this 26th day of July 2006, publicly
recognizes the special role that clowns play in bringing smiles,
hope and joy to millions of people all across the globe, including
here in Virginia; wishes clowns everywhere continued merriment, and
thanks them for the important role they play in our lives.
00024~
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26,2006
Subiect:
Item Number:
16.A.
Public Hearing to Consider Authorizing the Execution of a Deed of Lease
Between the County and the Richmond Area Association of Retarded Citizens for
the Operation of Camp Baker
County Administrator's Comments:
') .
i/Cec.L)-1J~ i'fle /)-... d
;7 /wYz' · . ,}
/'f I, . c,,/~
County Administrator:
{y(~
Board Action Reauested:
The Board is requested to consider authorizing the execution of a Deed of
Lease between the County and the Richmond Area Association of Retarded
Citizens for the operation of Camp Baker.
Summarvof Information:
In 1983, the Board of Supervisors first executed a lease with the Richmond
Area Association for Retarded Citizens ("ARC") permitting ARC to operate the
County's Camp Baker facility. Camp Baker, located off of Beach Road,
provides programs and services for physically and mentally handicapped
individuals. Both the County and ARC have made capital improvements to the
facility over the years. The most recent lease began on January I, 1991 and
was extended in December 2005 and expired at the end of June.
The proposed lease is for an initial ten year term, but can be extended for
three additional five year terms terminating not later than June 30, 2031.
Our Community Services Board currently uses respite care and summer camp
services provided by ARC at Camp Baker. The new lease includes a number of
improvements from the existing lease including a commitment from ARC to give
CSB consumers priori ty for Camp Baker services or programs and to limi t
future cost increases for services or programs used by the CSB.
A copy of the proposed Deed of Lease is attached.
terms.
ARC has agreed to its
Preparer:
Steven L. Micas
Title: County Attornev
2723:72227.1
Attachments:
. Yes
DNa
#
000242
THIS DEED OF LEASE, made this _ of June, 2006, by and between the
COUNTY OF CHESTERFIELD, VIRGINIA (hereinafter "Lessor") and the
RICHMOND AREA ASSOCIATION FOR RETARDED CITIZENS (hereinafter
"Lessee").
WIINE~~EIH~
WHEREAS, the Lessor is the owner of a certain parcel of land with
improvements thereon commonly known as "Camp Baker";
AND WHEREAS, the Lessor and Lessee desire that Camp Baker be utilized to its
fullest potential by providing programs for and services to the elderly and persons with
mental, physical or other handicaps;
NOW, THEREFORE, in consideration of the sum of Ten Dollars ($10.00), the
receipt of which is hereby acknowledged, and of the mutual covenants set out herein, the
Lessor does hereby demise and lease unto the Lessee the following described premises
(hereinafter referred to as "Camp Baker"), to-wit:
All that certain parcel of land with improvements, personal property and
appurtenances thereon located or thereto belonging, located in the Bermuda
Magisterial District, Chesterfield County, Virginia, containing 22.75 acres more or
less, and commonly known as "Camp Baker", being the same property conveyed
by W. W. Baker Child Welfare Camp, Incorporated to the Lessor by deed dated
September 7, 1938 and recorded in the Clerk's Office of the Circuit Court of the
County of Chesterfield Virginia in Deed Book 244 at page 304.
To have and hold the same subject to the conditions, covenants and restrictions contained
herein.
000243
ARTICLE I
TERM
A. The initial term of this lease shall be for a period of ten (10) years and
shall begin on July 1, 2006 and shall end on June 30, 2016 unless terminated sooner or
extended as provided herein.
B. At the expiration of the initial term and extended term(s), this lease will be
extended for a term of five (5) additional years unless either the Lessor or Lessee notifies
the other, prior to such expiration date, of its intention not to so extend the term of this
lease. The first two extended terms may also be extended in the same manner, but under
no circumstances will this lease be extended beyond June 30, 2031.
ARTICLE II
C~BAKERMANAGEMENTBOARD
A. The responsibilities of overseeing, monitoring, operating and managing
Camp Baker shall lie with the Camp Baker Management Board ("Management Board")
unless otherwise provided herein.
B. The Management Board shall be comprised of the following eight persons,
all of which shall be appointed by the Chesterfield County Board of Supervisors:
1. One person from each magisterial district of Chesterfield County.
2. One person who is a representative of the Chester Civitan Club.
3. One person who is a represe~tative of the Lessee.
4. One ex-officio, non-voting representative from the administrative
staff of the Lessor who shall act as a liaison between the
Management Board and the Chesterfield County Board of
Supervisors.
Appointments for each position on the Management Board shall be for a three-
year term. The terms shall be staggered in the same manner as the terms are staggered on
the date of this lease.
2723:68543.2
2
00024'~
C. The Management Board shall be authorized to expend funds received
pursuant to Article IV ~~ I and J for maintenance of Camp Baker. The Management
Board shall be authorized to expend funds received for capital improvements to Camp
Baker.
D. The Management Board shall control and expend the Jeffress Trust Fund
and all maintenance and capital improvement funds collected by the Board.. Further, any
funds raised by the Chester Civitan Club or the Lessee shall be controlled and expended
by those organizations.
E. The Management Board shall have the responsibility for seeIng that
annual and long-term budgets and master plans are completed for Camp Baker. Annual
budgets shall be completed by December 1 of each calendar year for use in the following
calendar year. Long-term budgets and master plans covering a three-year period shall be
completed by December 1 for the three-year period (or portion thereof) following such
date beginning in the year 2006. All master plans shall provide for maximizing the use of
Camp Baker as stated herein.
F. The Management Board shall provide a written report to the Chesterfield
County Board of Supervisors by May 31 of each year on the operation and use of Camp
Baker for the preceding calendar year. The annual report shall include the following:
1. An accounting of all receipts and expenditures pertaining to the
Jeffress Memorial Fund or other funds received by the Board.
2. A summary of the use of Camp Baker by the Lessee and Other
Users including, but not limited to, the type and duration of each
use.
3. An evaluation of the current usage of Camp Baker and
recommendations for further use.
4. A report of contributions made to Camp Baker as labor, cash or
equipment.
2723:68543.2
3
-L-
0002 ~,~,"~
ARTICLE III
USE
A. The use of Camp Baker shall be limited to providing programs for and
services to the elderly and persons with mental, physical or other handicaps. Use by any
other group or organization shall be only with the approval of the Management Board.
B. Camp Baker shall be reserved (hereinafter "Reserved Use") for those
programs of the Lessee currently in operation or for new programs in furtherance of
Lessee's efforts to provide service to the elderly and persons with mental, physical or
other handicaps. If Lessee wishes to develop new programs or services, it must obtain
the approval of the Executive Director of the Chesterfield Community Services Board,
which approval will not be unreasonably withheld. The Lessee shall also meet with
county staff of the mental health, mental retardation and substance abuse department on
at least an annual basis to assess the service needs of the Chesterfield citizens with
mental, physical or other handicaps and to determine ways in which Camp Baker can
assist in meeting those service needs.
C. Lessee acknowledges that Camp Baker services and programs serve not
only Chesterfield citizens, but also residents of other localities. In consideration for the
use of Camp Baker and other assistance and support Lessee has already received from
Lessor, Lessee agrees to give Chesterfield County residents priority for any services or
programs that Camp Baker offers in a manner mutually agreed upon. Lessor currently
uses the respite care and summer camp services provided by Lessee at Camp Baker.
Lessee agrees that its charges to Lessor for these services shall increase in cost not more
than once annually and the increase shall not exceed that of the medical care services
component of the Consumer Price Index for the twelve month period preceding the date
of the increase. For any other services or programs, Lessee agrees to charge Lessor ten
percent (10%) less than the lowest amount Lessee charges other agencies, local
governments or CSBs..
2723 :68543.2
4
000246
D. To the extent that such use does not conflict with the Reserved Use,
additional use shall be permitted by organizations or agencies (hereinafter "Other Uses")
who have as a primary purpose the benefit and/or treatment of persons with mental,
physical or other handicaps or the elderly; scheduling for Other Users shall be arranged
through the Camp Director or other representative designated by the Lessee which
representative shall be available during normal business hours. In addition, Lessor may
use Camp Baker to the extent that such use does not conflict with the Reserved Use.
Lessor shall not be required to pay any fees for use of Camp Baker in excess of actual
cost incurred by the Lessee as a direct result of such use by the Lessor, which fees Lessee
acknowledges will be less than the fees charged other users.
E. All requests for uses other than that defined above shall be made to the
Management Board for permission to use Camp Baker six ( 6) weeks prior to the
proposed commencement of such use; however, the Management Board shall have full
discretion to accept and approve applications filed less than six (6) weeks prior to the
proposed commencement of such use. Consistent with the desire of the Lessee and
Lessor to utilize Camp Baker to the greatest extent possible, the Management Board shall
endeavor to encourage such additional use of Camp Baker.
F. As a condition of using Camp Baker, all Users shall comply with the
following provisions:
1. All Users shall report to the Camp Director during their use of
Camp Baker. The Camp Director has the duty of enforcing all rules
made for the safe use and preservation of the property.
2. All Users shall pay to Lessee, in advance of the commencement of
their use or as otherwise provided by the Management Board, a user
fee to offset the operating expenses, including but not limited to
maintenance and utilities of the facilities used during the period of
2723:68543.2
5
0002~7
use. The user fee schedule shall be determined by the Management
Board.
3. All Users shall provide adequate liability insurance coverage during
the period of their use, the types and amounts of such coverage
being subject to review and approval of the Lessor's Risk Manager.
4. All Users shall have the responsibility to supervise, operate,
maintain and clean up the facilities they use during the period of
use. All Users shall provide all necessary personnel to meet this
responsibility.
G. A portion of each user fee, as determined by the Management Board, shall
be designated by the Management Board to be expended for maintenance and physical
improvements.
ARTICLE IV
COVENANTS OF LESSEE
A. Lessee's use of Camp Baker shall be in accordance with the provisions of
Article III herein.
B. Lessee shall not commit any waste on or to Camp Baker and shall
maintain Camp Baker and all structures, appurtenances, fixtures and personal property
located thereon in good condition, normal wear and tear excepted.
C. Lessee, through an employee it designates as Camp Director, shall oversee
and monitor the day-to-day maintenance, security and use-scheduling of Camp Baker as
an agent of and for the Lessee.
D. Lessee shall, periodically, deliver to the Management Board all user fees
collected pursuant to Article III (F) (2) herein.
E. Lessee shall permit representatives of Lessor or members of the
Management Board to enter upon Camp Baker to examine or investigate the conditions
of the property.
2723:68543.2
6
000248
F. Lessee shall be responsible for paying all utilities charges incurred in the
operation and maintenance of Camp Baker including but not limited to charges for
telephone, electricity, gas, fuel oil, kerosene, propane, sewer and water service.
G. Lessee shall keep strict financial accounts of all user fees received by it
relating to Camp Baker, all moneys delivered to the Management Board, and all such
moneys expended by it for maintenance or improvement of Camp Baker; Lessee shall
make such accounting available to the Lessor and the Management Board for inspection
and copying upon request. The Lessor's Internal Auditor shall annually audit these
financial transactions of the Lessee.
H. Lessee shall maintain during the initial term and any additional terms of
this lease the following coverages and minimum limits, with insurance companies rated
no less than VII and B+ by A.M. Best Company:
General Liability $1,000,000 per occurrence
Automobile Liability $1,000,000 per occurrence
Umbrella Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per occurrence
Workers' Compensation Statutory limits
Crime, including computer fraud, forgery or alteration, theft or
disappearance for losses up to $50,000 sustained during
the policy period whether by employee, volunteer, non-
compensated officers, or non-e~ployee.
The Lessor shall be named as an additional insured on the policies for such insurance for
that coverage that applies to Camp Baker. Lessee shall furnish to the Lessor certificates
of the insurance coverages mentioned above on or before the date of this lease, and shall
furnish the Lessor additional certificates of insurance showing current coverages as prior
policies may expire at any time during the lease term, initial or additional.
I. Lessee shall perform all maintenance and make all improvements on or to
Camp Baker and the access road required by state or federal law or regulation, now in
existence or as later amended or promulgated. In addition, the Management Board may
require Lessee to make reasonable improvements to the property designed to improve
2723:68543.2
7
000249
safety or further the purposes of this lease. If Lessee shall fail to perform such required
maintenance or make such improvements within a time period deemed reasonable by the
Management Board, after notice of non-compliance, Lessor may perform such
maintenance or make such improvements itself, at Lessee's expense. Lessee can make
application to the Management Board for financial assistance with required
improvements.
J. Lessee shall perform all maintenance and make all improvements on or to
Camp Baker and the access road that are requested by representatives or agents of any
insurance canier providing insurance coverage relating to Camp Baker if the failure to
perform such maintenance or make such improvements mayor will result in the
reduction or cancellation of such coverage or the increase in the amount of any premium.
If Lessee shall fail to perform such maintenance or make such improvements within a
time period deemed reasonable by the Management Board, after notice to Lessee of the
request by the representative or agent of the canier, Lessor may perform such
maintenance or make such improvements itself, at Lessee's expense. Lessee can make
application to the Management Board for financial assistance with required
improvements.
K. Lessee shall indemnify and save the Lessor harmless from any and all
loss, damage and liability occasioned by, growing out of or arising or resulting from any
default hereunder, or any tortious or negligent act on the part of the Lessee or its agents,
representatives, officials or employees.
L. Lessee shall not assign or sublet, transfer or convey, by any means, this
lease; in the event that the Lessee shall in any manner cease to exist in its present form,
this lease shall immediately terminate.a
2723:68543.2
8
000250
ARTICLE V
COVENANTS OF LESSOR
Lessor shall maintain reasonable property insurance coverages to protect its
interest in the real property of Camp Baker.
ARTICLE VI
TERMINATION
A. If the Lessee shall at any time be in default in the performance of any of
the covenants, terms, conditions or provisions of this lease, and the Lessee shall fail to
remedy such default within one hundred and twenty (120) days after notice of such
default from the Lessor, this lease shall terminate, and the Lessor may enter upon Camp
Baker and again have, repossess and enjoy the same as if this lease had not been made.
B. If the Management Board determines that the Lessee is not utilizing Camp
Baker to the maximum extent practicable, the Management Board shall notify the Lessee
of this fact; Lessee shall have one year from the date of such notice to increase or
improve its utilization of Camp Baker to the satisfaction of the Management Board. If, at
any time after such one-year period has expired, the Management Board determines that
the Lessee is not utilizing Camp Baker to the maximum extent practicable, this lease shall
terminate thirty (30) days after such determination.
ARTICLE VII
ADDITIONAL PROVISIONS
A. Lessor shall be permitted to enter Camp Baker to perform any
maintenance or to construct capital improvements which the Management Board deems
are necessary or advisable. Lessor shall endeavor to prevent unnecessary disruption of
the use of Camp Baker while performing such maintenance or improvements.
B. Any and all structures erected, improvements made or fixtures affixed to
Camp Baker during the initial or additional term of this lease shall become and remain
the property of the Lessor.
2723:68543.2
9
00025:1
c. All employees, agents, representatives, volunteers or officials of Lessee
shall not be deemed to be employees, agents, representatives or officials of the Lessor.
D. Lessor's liability to Lessee, if any, under this lease shall be limited to any
funds received by it hereunder. This provision shall not otherwise affect the legal
obligations, if any, of the Lessor or Lessee.
E. Any and all notices required to be in writing under this lease may be given
to the Lessor by mailing said notice, first class mail, postage prepaid, to County
Administrator, Chesterfield County, P. O. Box 40, Chesterfield, Virginia 23832 and may
be given to the Lessee by mailing said notice, first class mail, postage prepaid, to
Richmond Area Association for Retarded Citizens, 190 1 Westwood Avenue, Richmond,
Virginia 23227.
F. This lease shall be governed by the laws of the Commonwealth of Virginia
except for its conflicts of law principles. Any action or dispute arising hereunder shall be
brought in the Chesterfield County Circuit Court.
COUNTY OF CHESTERFIELD,
VIRGINIA
By:
Title: County Administrator
Approved as to form:
Assistant County Attorney
RICHMOND AREA
ASSOCIATION FOR
RETARDED CITIZENS
By:
Ti tl e:
~~l)7~
2723 :68543.2
10
000252
ST A TE OF VIRGINIA
CITY/COUNTY OF
, to-wit:
I, , a Notary Public in and for the City/County
and State aforesaid, do hereby certify that Lane B. Ramsey, whose name as County
Administrator of the County of Chesterfield, Virginia is signed to the foregoing and
annexed Deed bearing date on the _ day of June, 2006, and has acknowledged the
same before me in my jurisdiction aforesaid.
Given under my hand this _ day of June, 2006.
My Commission expires:
Notary Public
STATE OF VIRGINlf}" .
CITY/COUNTY OF t\\rlj W\ltlo..rn , to-wit:
I, ~Ot t..\ rt1€.~\n~ Tn."i5t Notary Public in and for the City/County
and State aforesaid, do hereby certify that /'J1~/f"'~ W ~ rz..f&rhose name as
~~ 1JS- ~J of the Richmond Area Association for Retarded Citizens is
signed to the foregoing and annexed Deed bearing date on the _ day of June, 2006,
and has acknowledged the same before me in my jurisdiction aforesaid.
Given under my hand this ~o1'J'~y of June, 2006.
My Commission expires: Ma.rcn 5 \ I 'dCt::r(
~t~~
2723:68543.2
11
000253
!irqmonh ~imt1J. mi~putch
Advertising Affidavit
(This is not a bill. Please pay from invoice)
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
An Affiliate of Media General
Account Num.
220ROfi
Date
(]-IFSTFRFTRJ.J) HOARD OF SJ fPRRVJSORS
ATTN USA FJ.KO
P 0 ROX 40
rHFSTFRFJF.J.D V A 2iRi2-0040
mil R1200fi
/Date
Code
Description Ad Size
Total Cost
07/1 R/200fi
121
TAKR NOTJrRTAKR NOTJrR THAT THR ROARD 0 2.00 x 21.00
21R RR
Media General Operations, Inc.
Publisher of
TAKE N(iiicE- . I
Take notice that the Board of Supervisors qf Chester.
field Countv, Virginia, at an adJoumed. meetlAtlg OOR July
26 2006 at 1:00 p.m. in the C;:oor\ty Public Mee ng oom
at'the Qhesterfield Adrfl\linldlstvriltfPT1 8Uwl\ldlll~gl!~~~b~~
and Lon Road, Cheste Ie , Irgmla, t th .
hearing where. persons may appear and presen elr
Vlew\~~1rri~I~?~ Deed of Lease between the CouQty
~~a Ihe Richmond Area Association of Retarded Cltl'
s for the operation of Camp Baker. h
ft?urther inform~tionff)s des~~~~~I::reb~r~~~c~ th~
~g~~styofA8~30cf~~fu~ a~d ~~'o ~.m" Monday through Fri-
~~~. hearin~ is held at a p'ubli~ fa<;i!i~y designed to be
~1ffisJJ~~1iogs~~ig~~c~~. ~slglrdiW~b~r~ehf~~r-I~~iJt!~~
need for reasonable accommo atlons s ou d
psa.Elko, Clerk to th~ Boarctr ~f,~ ~;;1P~~~{s~~tl&eFh~
~grlNgrftf:t~b:ra~~l~te~ than Friday, July 21, 2006.
~.I&.~
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached T A KR NOTJrRT A KR NOTJrF
was published by Richmond TImes-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
07/18/2006
The first insertion being given. . . .
07/1 R1200n
Newspaper reference:
2452733
HERE
Sworn to and subscribed before
methis=-S~~ ~
\6---1, f\ ~~ A~
~ Notary Public SuperVIsor
KIMBERLY HARRIS
NOTARY PUBLIC
COMMONWEALTH OF VIRG~\l~~
MY COMM. EXPS. JAN 31. &J9
State of Virginia
City of Richmond
My Commission expires
-------
THIS IS NOT A BILL. PLEASE PA Y FROM INVOICE. THANK YOU
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number:
16.8.
Public Hearing to Consider a Franchise Agreement with Cavalier Telephone and
TV
County Administrator:
1?e-~71~d Arrd
o1!YP
County Administrator1s Comments:
Board Action Reauested:
The Board is requested to hold a public hearing to consider a franchise
agreement with Cavalier Telephone and TV.
Summarvof Information:
On April 3D, 2006 the Board received notice by letter that Cavalier Telephone
& TV would begin providing cable, telephone and Internet service in
Chesterfield County. On July 1, Cavalier gave notice to the County that
because it intends to provide cable television services in certain parts of
the County that it is requesting that the County grant it a franchise. The
services areas are limited because of the use of existing Verizon phone lines
and are designated by the green circled areas in Exhibit A. Under the new
cable legislation passed by the General Assembly and effective July 1, 2006,
the County and Cavalier have a 45 day period to negotiate a franchise
agreement, after which time Cavalier may request and obligate the County to
adopt a cable franchise ordinance in which the exact terms are mandated by
state law. The only public meeting scheduled within the 45 day period is on
July 26. Staff has initiated negotiations with Cavalier in order to present
an agreement for consideration at this public hearing. However, given the
short time frame for negotiations, it is likely that Cavalier and County
staff will agree to defer the public hearing until August 23, 2006.
Preparer:
Steven L. Micas
Title: County Attornev
0623:72560.1
Attachments:
. Yes
DNa
#
000254
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An Affiliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
Account Num.
7?OROh
Advertising Affidavit
(This is not a bill. Please pay from invoice)
Date
07 nonOOh
rHFSTFRFTFT.D ROARD OF STJPRRVISORS
A TTN T .rSA RT XO
P 0 ROX 40
rHFSTFRFTFT.D v A ?lR17-0040
I Date
Code
Description Ad Size
Total Cost
07/1CJnOOh
171
TAKE NOTICRTAKF NOTTrF THAT THF ROARD () 700 x 7.000
?OR hO
Media General Operations, Inc.
Publisher of
ATTACH
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached T A KF NOTTrFT A KF. NOTlrl
was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
. TAKE NOTICE i
Take notice thAt tile' Board of ~SOI'S of cn86iter-
field County, vlrolftll. at an' OIl July
26,2OO6a:1tOC1 rtt.1ri=.. Room
at ' " " " ~ ~o
an~ori Road, C ste., el ,Virg n a, old a publiC
h~aring where, persons may appear and present their
views concerning:
A cable franchise ag~ment between the County and
Cavalier T~le.phone and W.
If further IOfor~tion is desired. Rlease contact .the
County Attorney s Office, at 748.1491 between the
hours of 8:30 a.m. and 5:00 p.m., Monday through Fri-
day. "
The !learing is held at a p litv design\ld to be
acces,slble, t 0 persons wi itfl!s. Any persons
with Clliestions on the fthefaclitltv or the
need for reasonable acco a ens shou dcontact
Lisa Elko, Clerk to the Board, at 748.1200. Persons need-
ing interpreter services for the deaf must notify the
Clerk to the Board no later than Friday, July 21,2006.
07/19/2006
The first insertion being given. . . .
07/1 qnOOfl
Newspaper reference:
Sworn to and subscribed before
methis~d~~
2466821
HERE
~~-~
Notary Public
State of Virginia
City of Richmond
My Commission expires
KIMBERLY HARRIS
NOTARY PUBLIC
COMMONWEALTH OF VIRGINIA
MY CQfvlM. EXPS. JAN. 31, 2009
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
~
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 16.C.
PUBLIC HEARING: Ordinance to Vacate a Portion of a Sixteen-Foot and Variable
Width Utility Easement Across Lots 1 Through la, Block K, Ashley village
Subdivision
County Administrator1s Comments:
;}~ccn~vVN2/J!J /+/o/J-tCTl,,f'ca-f
County Administrator:
M
Board Action Reauested:
Adopt an ordinance to vacate a portion of a 161 and variable width utility
easement across Lots 1 through 10, Block K, Ashley village Subdivision, as
shown on the attached plat.
Summarvof Information:
Community Development Partners, LLC submitted an application requesting the
vacation of a portion of a 161 and variable width utility easement across
Lots 1 through 10, Block K, Ashley Village Subdivision. This request has
been reviewed by staff and approval is recommended.
District: Midlothian
Pre parer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#
000256
VICINITY SKETCH
PITBLIC~ HE.UUN(;: ()RI)IN.ili(~E. To,r..:\.(~..:\.TE .~ PORTION OF
.~ 16' ..\NO ,.r.~.-\BL,E ",IDlH ImL.IT\~ E,i\.SEI\"IENT i\.C~ROSS
L,OTS 1-10 BL.O(~I( I( i\SHL,E\~ ':r.L,L...~GE SIJBDI\:lSION
a
rc
coT.
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Chesterfield County Department of Utilities
1110. eq~a~ '-16.67 ~et
00025~
AREA OF VARIABLE' 'WIDTH .unUTY EASEMENT TO BE .VACATED:
3608 SQ. FT. (O.083'ACRE) SHOWN HATCHED
40 0
-=-=-
LEGEND:
BSL BUILDING SETBACK- LINE
(0.00) EASEMENT TIES
DISTANCE
30.01 ·
12.00'
17.79 '
28.00.
40 80
-
Scale: 1" :II 40'
120
,
NUMBER DIRECTION
L 1 N56-15'1 4 ItE
L2 S33-44.46"E
L3 559-39'40"E
L4 S33-44'46"E
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---
NADB3
N=3693967.07
E= 11769988.28
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DRAINAGE
EASEMENT
(PRIVATE)
JII .. ,,' to ..
PLAT
SHOWING
A ,PORTlON OF A VARIABLE WIDTH
UTlUN EASEMENT TO BE VACATED
ACROSS THE PROPERTY OF
ASH LEY_ VILLAGE
SECTION ONE
LOTS -1-10,.' BLOCK -K-
LOCATED IN THE CLOVER HILL DISTRICT OF
CHESTERFIELD COUNTY. VIRGINIA
SCAlE: 1-. 30' DATE: JUNE 5. 2006
CHECKED: PCB
~TUE COMMERCE BLVD
ASHLAND, VIRGINIA 2300&
804-5SO-4a:i:J eF) 804-550-4157
MIDDLE. PENINSULA
SHO PAAKWAY ORNE
GLOUCESTER. V1AOtNlA 2JOlS1
804-183-2083 (F) 104-1;3-55011
NORTliERN NECK
812 RAPP~NOCI( ~
WHITE STONE. VIRGINiA 22578
804-431-8425 (F) 804-43&-8427
"""'.b.".se.........up.GOm.
IDA!
EnSlin""'", Surveying l Land Planning
OONP: RC
CAD: RC
..IN: 02213
FILED: 02213BAS
0002SJ
iirlJmon~ ~imt~ .1Bi~pntc1J
An Affiliate of Media General
P,O, Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
Account Num.
no/)x/)
Advertising Affidavit
(This is not a bill. Please pay from invoice)
^"'''''"'._~,
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Date
07 nonoo/)
C'HFSTFRFIII) ro RlnHT WA Y
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IDate
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Total Cost
07'\<)!)(HlA
17\
TA K F NOTICFTHA TON Il" V )1\ ')n06 AT 70n p
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Media General Operations, Inc.
Publisher of
ATTACH
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached TAKF NOTlCFTHAT ON II"
was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
lAKE
hat on JUlY' 2G. 2006.
~S ma>' be lH';!ar{L the
i(!ld Count)' at its
.leeting RO<1m o[ . will
onsider the following : .
IN ORDINANCE It, vacate a 15 an( variable width utili.
y, easement across Lots 1 through 10, Block K, Asllle"
lilage. as shown on a plat hi: Austin BrQckenbnJLlgh
,nd ASSOCiates, dined March 2/.1975. r(~cf}J'ded jUll' 31
975, in the Cler"', Office, CirclIit Court. Ch~sl"r ield
~(junty. Vin:/ini<1. ;n p~at Book 24. at Paqi2 52. ~ .
he compte (: text (',t ,the pr.op'~sl~d ordf.'1ii'H;e bOil file,'
'~ the offic.~' ?t, Hl?K!ght Oi Way Milntlq('J HI CheslPI
iefd County, Vlr911ita. and tHay IH~ (lJ(;'\lrHllIId by all in.
erested purti~~~ 't)&tw{'l.\r; the hours 01 5:J(l~U11, anli
,:~o IJ.m.. _~l.~.:nJa~ through Frid.ar;._;;;;~::;._._ ~
07/12/200607!l9/2006
The first insertion being given. . . .
117; I ? non(,
HERE
Newspaper reference:
Sworn to and subscribed before
meth;s=j~'t-"~ d~;t'/ L .
Vk_,\~_~hLLL'J /;'~U~
Notary PUblic~superVisor
2459647
State of Virginia
City of Richmond
My Commission expires
THIS IS NOT A BILl. PLEASE PAY FROM INVOICE. THANK YOU
.
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26, 2006
Subiect:
Item Number: 16.0.
PUBLIC HEARING: Ordinance to Vacate a Portion of Battery Dantzler Road
within Bermuda Industrial Park Extension
RecC~4,d /J-JdjY1PU-C.)
County Administratorls Comments:
County Administrator:
~/
cr:7l
Board Action Reauested:
Adopt an ordinance to vacate a portion of Battery Dantzler Road within
Bermuda Industrial Park Extension, as shown on the attached plat.
Summarvof Information:
The Bermuda Triangle Property, L.P. has submitted an application requesting
the vacation of a portion of Battery Dantzler Road within Bermuda Industrial
Park Extension. This request has been reviewed by staff and approval is
recormnended.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#
OOt"~.-Q
o I~~:. ,,J.J
VICINITY SKETCH
PITBLIC; HEi\RINC;: ORDIN...:\NC;E TO "~,.~C~.~TE i\
PORTION OF B.~1TE,R\7 D..~ZLER RO.ill '\,TfHIN
BE.Rl\"IlTD.~ INDlJSTRI.~L. P..:\RI( EXTENSION
at\. TTERy D
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Chesterfield County Department of Utilities
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I, _______, affIrm
that I am the owner of
the property depicted on
. this plat and do hereby
affirm that the sale or
transfer of this property
Is not for purposes of
creatlng a parcel for
resIdentIal us,.
-~~~~~~~~~~-~~~
Arc-195.S8'
Rad-509.60'
Ch8rg-S8lf1J'51.
Chord: 194.38'
365489.3.59
11804374.48
Parcels A through E, Port of
GPIN # 804-655-3449-00000
Bermuda TrIangle Properly LP
Deed Book 2886 Pg 723
1831 Battery Dantzler Rd .
"Not for ResidentIal Use"
COMPILED MAP SHOWING FIVE PARCELS OF LAND LOCATED
ALONG THE EAST SIDE OF BATl'ERY DANTZLER COURT
IN THE BERMUDA DISTRICT OF CHESTERFIELD COUNTY, VA
GENE WATSON tk ASSOCIATES, P.c. ..
S,CALE 1" a: 100'4221 BONNIE BANK ROAD DATE: MAY 27, 2006
RICHMOND VIRGINIA
IN 5846 COMP 5 804-271 -8038 FILE CST -5619 COMP 5
00026'1
iirbman~ ~imt5' iH~'Htttb
An Affiliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
Account Num.
nO(,Rf.
Advertising Affidavit
(This is not a bill. Please pay from invoice)
CHFSTFRFIl n cn RI(;HT IN A ',r
Rim-IT nF IN A Y nFPT
(,710 IN KI~AIISF TWAD
(,HFSTFI~FIFJ n VA
Date
07I?0/7n()(,
?"\R"\?
IDate
Code
Description
Ad Size
Total Cost
07!J9f/OO(,
1)1
T..\KF NOTICFTHAT ON II !I Y )(, )On(, AT 700 P
) nn x I (, O()
"I \4 16
Media General Operations, Inc.
Publisher of
,~rIA~H
lint un oilliy lb. 20ut> , ,1{ r;OO p.rn. or ;a~ i;;('lrea1r5~j
~\$ may be heard. thf->. fh)l\fU Cft ~upel'''lso-r? OfC,'lI}stl'('
ijr..k1 Countv at its reqU!M 'lle-c<tmg fl!an~ H~ thf',Dllf:H!C
',1(~"~eUng Hf)Um of Cnl?;;terflelt! County;', VjHJi:lki. <!ill!
::onsidef u;e foilowlf10 ordinai1I~? fur (iCkl'ptlOI!: '!
-~N ORDINANCE to vilc..!te a portion -:)f Bath?IY Dant.:')(J
'oad within Bennu{L:~ lndllstrral Park "EjteJ'jsh,l'~' -~~',
'i.l" 'own o;~ d plat bv VJfginia $urve'ys. dl1l'Cti AYSllJ51.1'.;,
lfj,,9, ref.orde:d pctobtAr)7. 198-9.!tl th~ Ch'~k ~.Offp::.f-'.
::rllJ;t Court. Chesti~rfft:;ld County, Vtrqll1'1L In Pldt
](lok at
flwCG.."
Ii the Of
tlgsfeoJ' 'It}\~i~~~!~jt~r;(}en
<00 p.m"tIldav tht01Wh
-,.--...- ,- '-"-
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached TA K I: NOTICFTHA TON II If
was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
07il2/200607/19/2006
AD
The first insertion being given. . . .
07/I,i)()()6
Newspaper reference:
Sworn to and subscribed before
2459646
me this _ -.)\'-~~d:;' :...2CCf (J
HERE
~-;/ ~;/
/ //
rL~hL~J>~-J-~_U-()_ /' ~ A~
Notary Public /r~ef~isor
State of Virginia
City of Richmond
My Commission expires
.;;~
--------
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
.
~~y~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 26,2006
Item Number: 19.
Subiect:
Adjournment and Notice of Next Scheduled Meeting of the Board
of Supervisors
County Administrator1s Comments:
County Administrator:
,~/fj/~
""'"
Board Action Reauested:
Summarvof Information:
Motion of adjournment and notice of a regularly scheduled meeting to be
held on August 23, 2006 at 3:00 p.m.
Preparer: Janice B. Blaklev
Title: Deputv Clerk to the Board
Attachments:
DYes
.NO
#
OOO'?6":?
/.'J ,..., i~