07-07-2006 Minutes
BOARD OF SUPERVISORS
MINUTES
July 7, 2006
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Supervisors in Attendance:
Mr. R. M. "Dickie" King, Jr.,
Chairman
Mr. Kelly E. Miller, Vice Chrm.
Mrs. Renny Bush Humphrey
Mr. Arthur S. Warren
Mr. Lane B. Ramsey,
County Administrator
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Staff in Attendance:
Colonel Carl R. Baker,
Police Department
Mr. Allan Carmody,
Dir., Budget and Mgmt.
Mr. Wilson Davis, Dir.,
Economic Development
Ms. Rebecca Dickson,
Deputy Co. Administrator,
Human Services
Mr. Lawrence C. Haake, III
Registrar
Mr. Donald Kappel, Dir.,
Public Affairs
Ms. Mary Lou Lyle, Dir.,
Accounting
Mr. Steven L. Micas,
County Attorney
Mr. Francis Pitaro, Dir.,
General Services
Mr. James J. L. Stegmaier,
Deputy Co. Admin.,
Management Services
Mr. M. D. Stith, Jr.,
Deputy Co. Admin.,
Community Development
Mr. King called the special meeting to order at 12:10 p.m.
(It is noted all five Board members signed a "Notice of the
Meeting" waiving any further Notice.)
Mr. King stated this meeting was called for two purposes -
1) to accept the resignation of one of the Board members;
and 2) to discuss the process of appointing a Midlothian
District Supervisor replacement.
1. ACCEPTANCE OF RESIGNATION OF MR. EDWARD B. BARBER AS
MIDLOTHIAN DISTRICT SUPERVISOR
Mr. Ramsey stated the Board is being requested to take formal
action to accept the letter of resignation of Mr. Edward
Barber from the Midlothian District seat on the Board of
Supervisors. He further stated the letter of resignation
designates July 9, 2006 as the effective date of the
resignation.
On motion of Mr. King, seconded by Mr. Miller,
accepted the resignation of Mr. Edward B.
Supervisor from the Midlothian District.
the Board
Barber as
Ayes:
Nays:
King, Miller, Humphrey and Warren.
None.
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07/07/06
2. DISCUSSION OF PROCESS FOR APPOINTMENT OF A MIDLOTHIAN
DISTRI~T SUPERVISOR REPLACEMENT
Mr. Micas reviewed staff's suggested process for the Board to
accept applications from qualified residents in the
Midlothian District, for the Supervisor vacancy. He stated
applicants should submit reasons why the person desires the
appointment, as well biographical information and any
expressions of written support by 5 p.m. on July 14th. He
further stated staff will advertise the deadline for
applications in newspapers, as well as on the county's
website. He stated the Board will be asked today to adjourn
to a special public meeting on July 20th at 7 p.m. to publicly
hear from each applicant, who would be provided a certain
length of time to explain to the Board why they desire the
appointment.. He further stated the Board would have a set
number of minutes to ask questions of each candidate. He
stated each candidate would present themselves to the Board
in the order of the applications received by the Clerk, and
only candidates that appear before the Board will be eligible
for appointment by the Board. He further stated at the
regular me,eting on July 26th, the Board would then suspend its
rules to nominate and appoint a replacement for the
Midlothian District Supervisor. He stated the last date to
qualify for the ballot in November isl\ugust 25th.
Mr. Miller inquired whethE~r one week is sufficient time for
potential candidates to prepare their applications and
whether a resume should be required. He suggested that the
Board require each candidate to provide a written
authorization for a national criminal background
investigation. He stated he believes three to five minutes
should be sufficient for each candidate to speak before the
Board. He expressed concerns regarding individuals who
submit an application but cannot be present at the July 20th
meet ing . He inquired whether there would be an opportuni ty
for public input at that time.
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Mr. Ramsey stated an individual must submit an application to
be considered and must also come before the Board.
In response to Mr. Warren's question regarding the length of
time to conduct a background investigation, Mr. Ramsey stated
this can be done in the established time frame.
There was brief discussion relative to the cost of providing
background investigations.
Mrs. Humphrey stated she agrees with Mr. Miller regarding the
criminal background investigation, and also thinking three to
five minutes of speaking time is adequate and consistent with
other public hearings.
Mrs. Humphrey stated she would prefer hearing the speakers
alphabetically..
Mr. Warren stated he prefers a lottery approach to hearing
the candidates. He further stated he would like all Board
members uni ted on this process. He agrees wi th criminal
background investigations being a necessary part of the
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process. He further stated he supports allowing five minutes
of speaking time for each potential candidate.
Mr. King stated that he
five minutes of speaking
to each candidate, the
question each candidate.
agrees with allowing each applicant
time. He further stated, in fairness
Board should allow 15 minutes to
In response to Mr. King's question, Mr. Micas stated the
application process does not allow for public endorsements at
the July 20th meeting.
Mr. Ramsey stated the Board is allowing written support as a
part of the application process.
Discussion ensued relative to Board members individually
interviewing potential candidates, if they so choose.
Mr. Miller again expressed concerns regarding the short time
frame that has been allotted for accepting applications.
Mr. King stated he was advised by the County Attorney that on
July 20th, the Board could go into a closed session after
hearing from the candidates to try and reach a consensus
regarding the candidates continuing in the process. He
further stated the number of candidates could be limited
during the closed session if an extraordinary amount of
applications is received.
After further discussion it was generally agreed to extend
the application deadline to July 17th at 5.p.m.
Mr. Micas stated applications may be submi tted
electronically, hand delivered or through U. S. mail. He
further stated all applications received will be date and
time stamped.
Mr. King stated it will be decided upon later whether to use
an alphabetical or lottery approach for candidates to present
to the Board.
Mr. Miller
authorization
be a resident
voter.
stated candidates must
for a criminal background
of the Midlothian District
provide written
investigation, must
and be a registered
Mrs. Humphrey stated the Chairman should have the privilege
of structuring the order in which the candidates will present
to the Board.
,.......
Mr. King stated potential candidates will be allowed five
minutes of speaking time, and the Board has agreed to a 15-
minute question and answer session per candidate. He further
stated applications will be accepted with a criminal
background investigation by the amended deadline of July 17th
by 5 p.m. The candidates will present themselves to the Board
on July 20th at 7 p.m. with no public endorsements. Mr. King
further stated on July 26th at the regular scheduled meeting
the Board will suspend its rules to nominate and appoint a
Midlothian District Supervisor.
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\
On motion of Mr. King, seconded by IY1r. Miller, the Board
adopted the following process for appointing an interim
supervisor from the Midlothian Magisl:E?rial District:
July 7:
Board announces that it will accept
applications for appointment as Midlothian
District Supervisor from qualified voters in
the Midlothian District until 5:00 p.m. on
July 17th. The application should include a
resume, a statement of reasons why the person
desires the appointment f any expressions of
written support from citizens and
authorization for a criminal background
investigation. The administration will
advertise the deadline for applications. The
Board will adjourn to July 20~ at 7:00 p.m.
July 20:
The Board will hold a special meeting to
consider the applicants. Each applicant will
have five minutes to explain to the Board
his/her reasons for wanting to be appointed
Supervisor. The board members will then have
15 minutes to ask questions of that candidate.
The order in which the candidates will present
themselves at the meeting will be decided by
the Chairman later. Only candidates who appear
before the Board will be eligible for
appointment. Board members may then
individually contact applicants prior to
appointment.
July 26:
The Board will suspend its rules to nominate
and appoint a replacE~rnent for the Midlothian
District supervisor.
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Ayes:
Nays:
King, Miller, Humphrey and Wa:rren.
None.
3. ADJOUlRNMENT
On motion of Mr. King f seconded by Nr. Miller, the Board
adjourned at 12:50 p.m. until July 20 2006 at 7:00 p.m. for
a special meeting in the Public Meeting Room to consider the
applicants for Midlothian District Supervisor.
Ayes:
Nays:
King, Mi II er, Humphrey and VVEtrren.
None.
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Lane B. Ramsey /
County Administrat~r
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H. N:. "Dickie"
Chairman
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