06-12-1996 Packet
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Meeting Date:
June 12, 1996
CHESTERFIELD COUNT\
BOARD OF SUPERVISORS
AGENDA
Page ~of~
Item Number:
5.A.
Subject:
Resolution Recognizing the late Harriet L. Cuffe
County Administrator's Comments:
County Administrator:
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BoardAction Requested:
Summary of Information:
Whereas, Chesterfield County wishes to honor the memory
of Mrs. Harriet L. Cuffe who loyally served Chesterfield
County from October 1979 through December 1995.
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Prepare . . ~. . l ./ )J..-I~..4/
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Title: Senior Administrative Officer
Attachments:
. Yes
D No
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Whereas, Mrs. Harriet L. Cuffe was employed by
County for sixteen years in combined service for
the County Treasurer and the Department of
Assessments, and served as a caring provider of
services for its citizens, and
Chesterfield
the Office of
Real Estate
programs and
Whereas, Mrs. Cuffe selflessly involved her time and talents in
leading the Assessor's Office in the collection of food for the
Emergency Food Program administered through Social Services, and
Whereas, Mrs. Cuffe provided excellence in every aspect of all
responsibilities and duties assigned by demonstrating accuracy,
professionalism, pride and dependability, and
Whereas, Mrs. Cuffe demonstrated leadership skills and a team
attitude by extending to her co-workers within the office as well
as throughout the County, her knowledge, skills, loyalty and
friendship, and
Whereas, Mrs. Cuffe participated in and put into practice the
attitude and skills of Total Quality Improvement and served as a
Key Resource person for two years, and
Whereas, Mrs. Cuffe demonstrated daily,
her Church, her family, her homeland of
remained a loyal Canadian citizen,
community, and
her devotion and love for
Nova Scotia for which she
her co-workers and her
Now therefore be it resolved. . . .
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Meeting Date:
June 12, 1996
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~of2-
Item Number:
6.
Subject:
Work Session to Review 1996 General Assembly Legislation
County Administrator's Comments:
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County Administrator:
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BoardAction Requested:
To identify legislative items for future public hearings.
Summary ofInformation:
Each year, prior to July 1, staff reviews with the Board of Supervisors changes in State law
which (1) require ordinance changes; (2) permit ordinance changes; or (3) affect county
operations without ordinance changes. This year, staff is recommending that many of the
mandatory and permissive changes be included in the County Code Recodification Project
which will be set for a public hearing in the falL
Preparer:
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Steven L. Micas
Title:
County Attorney
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Attachments:
. Yes
D No
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1996 VIRGINIA GENERAL ASSEMBLY
LEGISLATION AFFECTING THE COUNTY
June 12, 1996
I. CHANGES REQUIRING BOARD ACTION
Public Hearing or
Other Board Action
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Yes No
Comments:
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Yes No
Comments:
A. COMMUNITY DEVELOPMENT
1.
Amendment to the state code to clarify that a
taxpayer must be an aggrieved taxpayer in order to
appeal a decision of the board of zoning appeals.
[HB 1273]
Impact or Effect: Minimal. Staff recommends the
changes to the County Code be incorporated in the
Code Recodification Project.
2.
Amendment to the state code to require that any
proposed amendment of the zoning ordinance shall
require written notice to be given by the local
planning commission at least five days before the
hearing to the owner, owners, or their agents, of
each parcel of land involved. Currently, such
notice is required only if the proposed rezoning
involves fewer than 500 parcels of land; otherwise
only a newspaper advertisement is required.
[SB35]
Impact or Effect: None. It is unlikely that Board
will choose to rezone more than 500 parcels.
Staff recommends changes to the County Code be
incorporated in the Code Recodification Project.
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B. ADMINISTRATION OF GOVERNMENT
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Yes No
3.
Amendment to the Local Grievance Procedures to
add to the definition of "grievance" complaints of:
(i) discrimination on the basis of religion and (ii)
retaliation for reporting an incidence of fraud,
abuse, or gross mismanagement. [HB 1149]
Comments:
Impact or Effect: None, current definition
construed to include these complaints. Staff will
make changes to administrative procedures which
control grievances.
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Yes No
4.
Amendment to the state code to provide that,
notwithstanding the contrary provisions of the
local grievance procedures, a final panel decision
that would result in the reinstatement of an
employee of the sheriff's office who has been
terminated for cause may be reviewed by the
circuit court for the locality upon the petition of
the locality. [HB 1109]
Comments:
Impact or Effect: Additional level of review for
sheriff. Staff will make changes to administrative
procedures which control grievances.
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Yes No
Comments:
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Yes No
Comments:
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c. FINANCE AND TAXATION
5.
Amendment to the state code which provides a
uniform ordinance for the business, professional
and occupational license tax to be used by local
governments. The bill establishes thresholds for
BPOL tax liability. In jurisdictions with a
population of over 50,000, a business must have
$100,000 in gross receipts before any tax is paid;
in jurisdictions with a population of more than
25,000 but less than 50,000, the threshold
amount is $50,000. In jurisdictions with a
population of less than 25,000, there is no
threshold amount. [HB293/SB587]
Impact or Effect: Change in the BPOL tax will
result in a net decrease in revenue of $500,000
for the FY97. The budget recently adopted by
the Board anticipates this change. Changes to be
considered at July 24, 1996 public hearing.
D. HUMAN SERVICES
6.
Amendment to the state code to provide that a
community services board shall include a sheriff or
his designee when practical. [HB742]
Impact or Effect: Staff recommends that the
Board create a new position on the CSB and fill the
position with the Sheriff of Chesterfield County.
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II. CHANGES WHICH MAY REQUIRE BOARD ACTION
Public Hearing or
Other Board Action
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Yes No
Comments:
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Yes No
Comments:
A.
COMMUNITY DEVELOPMENT
7.
Amendment to the state code to authorize the
governing body to (i) establish qualifying county-
wide affordable dwelling unit sales prices based on
local market conditions, (ii) establish county-wide
affordable dwelling unit qualifying income
guidelines, and (iji) offer incentives other than
density increases, such as reductions or waiver of
permit, development, and infrastructure fees.
[HB771 ]
Recommendation: Staff recommends that the
Board take no action at this time.
8.
Amendment to the state code to require that local
subdivision ordinance provisions related to site-
related improvements required by local ordinances
for vehicular ingress and egress address traffic
signalizing and control. [HB891]
Recommendation: No action. Current procedures
and practice adequately address traffic
signalization and control.
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Yes No
Comments:
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Yes No
Comments:
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Yes No
Comments:
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9.
Amendment to the state code to provide that prior
to the initiation of an application for a special
exception, special use permit, variance, rezoning
or other land use permit, or prior to final approval,
the authorizing body may require the applicant to
produce satisfactory evidence that any delinquent
real estate taxes owed to the locality that have
been properly assessed against the subject
property have been paid. [HB1275]
Recommendation: Staff recommends adoption of
an ordinance to be included in the County Code
Recodification Project.
10. Amendment to the state code to extend the period
in which a locality may allow the planning
commission to make a zoning amendment
recommendation from 90 to 100 days. [SB312]
Recommendation: Staff recommends no change to
current ordinance.
11. Amendment to the state code to clarify that the
planning commission may allow a developer to
record the remaining portions of an approved
preliminary plat for a period greater than five years
from the date of the recordation of a final plat that
is a section of a subdivision as shown on the
approved preliminary plat. [HB 1399]
Recommendation: Staff recommends this change
be incorporated in the Planning Department review
of the Subdivision Ordinance planned for FY-1997.
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Yes No
Comments:
Yes No
Comments:
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12. Amendment to the state code to authorize
localities to require information from a developer
on potentially expansive soils (shrink-swell) during
the point of the subdivision review process. As a
result, building officials would have soil
information so as to require construction
modification, if needed, on the proposed site.
[HB1316]
Recommendation: Staff recommends the Board
refer the following subdivision ordinance
amendments to the Planning Commission:
1. For subdivisions in Triassic Basin, a note is
placed on Final Plat that engineered footing
would be required on all lots.
2.a. For subdivisions outside Triassic Basin,
developer must drill one hole per lot and
submitted soil test results to Building
Official. Final plat will contain a chart
indicating that engineered footing will be
required for all lots where soil test indicates
high or moderate shrink/swell
or
b. As an alternative to 2.a, developer may opt
not to do the soil testing and final plat will
require engineered footing for all lots.
13. Amendment to the state code to authorize a
locality to create local technology zones of up to
125 acres per zone which includes tax incentives.
[SB584]
Recommendation: No recommendation at this
time. Incentives may last up to ten years and may
include (i) regulatory flexibility, (ii) reduction of
permit fees, (iii) reduction in user fees, and
(iv) reduction in any type of gross receipts tax.
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Yes No
Comments:
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Yes No
Comments:
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Yes No
Comments:
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14. Amendment allowing a separate machinery and
tools rate for equipment used in semi-conductor
manufacturing. (~58.1-3508.1; HB 496)
Recommendation: No action at this time. Current
machinery and tools rate is among the lowest in
the state.
15. Amendment to the state code allowing localities to
create a community development authority with a
board that is appointed in the same manner as a
water and sewer authority board. Currently,
community development authorities must consist
of a majority of the landowners who petition the
locality for creation of the authority. Under the
bill, the board would consist of five members.
[HB806/SB241 ]
Recommendation: No action at this time.
16. Amendment to the state code to add areas of
unique architectural value located within
designated conservation, rehabilitation or
redevelopment districts to those areas for which a
local governing body may amend its zoning
ordinance and designate historic landmarks.
[HB882]
Recommendation: Staff recommends that the
Board refer this issue to the Planning Commission
to consider a zoning ordinance amendment which
would permit the designation of historic buildings
in conservation, rehabilitation or redevelopment
districts.
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Yes No
Comments:
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Yes No
Comments:
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Yes No
Comments:
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B.
ADMINISTRATION OF GOVERNMENT
1 7. Amendment to the state code which authorizes
localities to establish a location in public facilities
for absentee voting in person prior to election day
in addition to the office of the general registrar or
electoral board. [HB463]
Recommendation: County Registrar recommends
against the creation of additional absentee voting
locations at this time due to increased staffing and
equipment costs and logistical concerns.
18. Amendment to the Public Procurement Act to
increase the amount from $15,000 to $30,000 for
which a public body may establish purchase
procedures without requiring competitive sealed
bids or competitive negotiations. The bill also
makes this new cap applicable to the purchase of
microcomputers, related equipment, and services.
[HB412]
Recommendation: Staff recommends County Code
be changed to reflect the increase in purchasing
authority.
19. Adds the authority for counties to prepare and
distribute a neutral "plain English" explanation of
any local referenda. The bill also adds a
requirement for the preparation and distribution of
an explanation for statewide referenda other than
constitutional amendments. [HB 1214]
Recommendation: Registrar will prepare "plain
English" explanation for upcoming referendum in
the fall.
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20. Amendment to the state code that establishes a
statewide regional incentive fund for localities that
deliver services and plan regionally. The regional
incentive fund will be administered by the
Department of Housing and Community
Development. Eligibility for payments under the
fund requires (i) the establishment of a regional
partnership, (ii) the development of a regional
strategic assessment, (iii) the preparation of a
regional report and (iv) certain joint interlocal
undertakings. An eligible region will receive a per
capita pro rata share of $3 million appropriated by
the General Assembly. (HB 1 515/SB566)
Yes No
Comments:
Recommendation: Staff recommends that County
begin discussions with localities in the Tri-City and
Richmond areas to determine the feasibility of
creating regional partnerships.
1
Yes No
c. FINANCE AND TAXATION
Comments:
21 . Amendment to the state code to allow localities to
provide the same method of filing personal
property tax returns for motor vehicles to apply to
trailers and boats. [HB760]
Recommendation: Staff recommends setting a
public hearing to consider an ordinance which will
make the personal property tax filing method for
trailers and boats the same as it is currently with
motor vehicles. Under current law, owners of
motor vehicles are only required to file a return
once with the County rather than every year. This
amendment permits the County to adopt an
ordinance allowing owners of boats and trailers to
also file a single return rather than annual returns.
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Yes No
Comments:
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Yes No
Comments:
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Yes No
Comments:
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22. Amendment to the state code to permit localities,
by ordinance, to provide for local real property tax
credits equal to property tax liens that do not
exceed fifty percent of the assessed value of the
applicant's property at the time of purchase. The
credit is available only to owners of rehabilitated,
renovated or replacement residential structures at
least fifteen years old and may be used by the
owner to offset real property taxes assessed
against such property. [HB892]
Recommendation: No action at this time. Staff to
determine the economic impact of granting real
property tax credits to property with tax liens.
23. Authorization to allow the counties of Chesterfield,
Hanover and Henrico to impose an additional
transient occupancy tax not to exceed four percent
(current maximum now 6%). Revenue can be
used to pay debt service costs for the expansion
of the Richmond Centre or to promote travel or
tourism in the Richmond metropolitan area.
[SB556] (1996 Legislative Program)
Recommendation: Public Hearing on the
imposition of an additional transient occupancy tax
to be scheduled.
24. Amendment to the state code to extend the
current classification for motor vehicles owned by
members and auxiliary members of a volunteer
rescue squad or volunteer fire department to
include one motor vehicle leased by such
members, if the member is required by the terms
of the lease to pay the personal property tax on
the vehicle. [SB 108]
Recommendation: Staff recommends the County
Code be amended to add leased vehicles during
the recodification of the County Code.
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Yes No
Comments:
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Yes No
Comments:
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Yes No
Comments:
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25. Amendment to the state code to authorize
commissioners of revenue to accept late
certifications from volunteer public safety workers
applying for certain personal property tax
c I ass i fi cat ion s . T his mea sur e a II 0 w s
commissioners of revenue, in their discretion, to
waive the January 31 st deadline for good cause.
[SB186] (1996 Legislative Program)
Recommendation: Staff recommends the County
Code be amended during recodification process.
26. Amendment to the state code to allow an elderly
or handicapped taxpayer to submit a written
statement, rather than an affidavit, when applying
for a property tax exemption. [HB275]
Recommendation: Staff recommends the County
Code be amended during recodification process.
D. HUMAN SERVICES
27. Amendment to the state code to provide that a
behavioral health authority may be created by
Chesterfield County. [H~7.1]
Recommendation: No recommendation.
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III. CHANGES AFFECTING THE COUNTY FOR WHICH NO ACTION IS REQUIRED
28. Amendment to state code to increase the period of
discovery for criminal prosecution of building code
violations from one year to two years of the date
of initial occupancy, while reducing the time to
bring an action from two years to one year from
the date of discovery. This bill also clarifies that
the statute of limitations period for violations
discovered after the certificate of occupancy is
issued does not apply to maintenance-related
violations, but will commence within one year of
the discovery of the offense. [HB400] (1996
Legislative Program)
29. Amendment to the state code to allow localities to
provide for the postponement of the payment of
assessments for improvements on abutting
property until the property owner actually
connects to the public utility system. However, if
the property is conveyed between the time the
assessment is made and the time the property
owner actually connects to the public utility
system, then the entire amount due under the
assessment becomes due. [HB403] (1996
Legislative Program)
30. Amendment to the state code to add mineral
resources to those topics which a locality may
consider during the comprehensive planning
process. [HB 1522/SB4 75]
31 . Amendment to the state code to make it a
misdemeanor to summon a police officer without
just cause and with the intention of interfering
with the performance of his duties. [HB 191 /SB39]
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32. Amendment to the state code to require the State
Police to notify the local chief of police whenever
a sex offender registers or re-registers upon
changing residence. Under new federal law, the
community to which the sex offender moves, will
also be notified. The Police Department will
provide this notification. [HB518]
33. Amendment to state law which requires police
officers who arrest persons who are teachers or
employees in public schools for a felony or a crime
of moral turpitude, to notify the superintendent of
schools. Currently, police officers must report
only certain crimes. [HB290]
34. Amendment to the state criminal code making a
Class 4 misdemeanor, of a person's intentional
failure to honor a police officer's signal to stop his
vehicle. This bill leaves unchanged the penalty for
an attempt to elude currently a Class 1
misdemeanor. [HB758/SB 136]
35. Amendment to the state code to specify criteria
for circuit court appointment of special police
officers and special conservators of the peace.
This bill also expands the authority of the
appointing circuit court to limit or prohibit the
carrying of weapons of both classes of officers,
notwithstanding the right of a conservator of the
peace to carry a concealed weapon. [HB 1390]
36. Amendment to the state code which now provides
for the issuance of a restricted driver's license for
persons whose license is suspended upon
conviction of reckless driving in much the same
manner as is allowed following conviction of
driving under the influence of alcohol. [HB21]
(1996 Legislative Program)
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37. Amendment to the state code to provide for
registration of voters by mail and at the offices of
the Department of Motor Vehicles, public
assistance agencies, agencies primarily providing
services to the disabled, armed forces recruitment
offices, Game and Inland Fisheries regional offices
and certain Virginia Employment Commission
offices. [HB206/SB1 01]
38. Amendment to the state code that expands the
coverage of the provisions for providing last-
minute absentee ballot applications and ballots in
emergencies. The bill now includes (i) any voter
who becomes ill and is confined to his residence,
(ii) any voter who suffers the loss of a spouse,
parent or child, and (iii) any voter otherwise
incapacitated by an emergency absentee ballot
application. [HB421]
39. Amendment to the Public Procurement Act which
establishes a new state review board to approve
design-build or construction management contracts
by local governments. Previously all design-build
or construction management contracts had to be
approved by the General Assembly. The new law
allows such contracts to be reviewed and
approved by the new design-build review board.
[HB336]
40. A bill to provide for a referendum at the November
5, 1996 election on a proposed amendment to
authorize the General Assembly to provide for
qualified voters who have moved their residence
from one precinct to another within the
Commonwealth to continue to vote in federal and
state elections in their former precincts through
two federal elections under certain conditions.
[HB1142]
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41. Amendment to the state code to provide a process
by which any agency of any local government may
gain access to an abandoned waste site for the
purposes of investigation, abatement or
remediation. The bill does not create any
obligation to or liability for those activities upon
the local government. [HB649]
42. Amendment to the Workers' Compensation Act to
toll the six-month period during which an injured
female employee may cure her refusal of suitable
employment within her capacity to work. The
period is tolled during pregnancy and for a six-
month period after the birth of the injured
employee's child. [HB445]
43. Amendment to the Virginia unemployment
compensation law to increase weekly
unemployment compensation benefits for eligible
claims filed on and after July 7, 1996. The bill
raises the maximum weekly benefit from $208 to
$224. [SB194]
44. Amendment to the state code to allow local social
service boards to disclose to law-enforcement
agencies from client records the address of a
person who has been indicted or for whom an
arrest warrant for a crime punishable by
incarceration has been issued. [HB 1398]
45. Amendment to the state code to allow the locality
that acts as the administrator and fiscal agent for
the community corrections program to be
reimbursed for costs associated with such duty.
The reimbursement may not exceed one percent of
funds received in anyone fiscal year. [HB462]
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46. Amendment to allow all localities to enter into
growth sharing agreements, including revenue and
tax base sharing. Currently, localities may enter
into such agreements only as part of an
annexation settlement. The agreements must be
approved, after a public hearing, by the governing
bodies of all affected localities and shall be
submitted to the Commission on Local Government
for review. If an agreement creates an obligation
on a locality to pay revenue beyond a single fiscal
year, a special referendum election would have to
be held. [HB470/1516, SB565]
47. Amendment to the state code to authorize
Commissioners of Revenue to disclose to the State
Tax Commissioner local tax return information
pertaining to the income, sales and property of any
person, firm or corporation licensed to do business
in that locality. [HB423/SB218l
48. Amendment to the state code to classify office
furniture, fixtures, office equipment and computer
equipment used in the headquarters of a
manufacturer as personal property that is
intangible for tax purposes and, therefore, not
subject to the local personal property tax. This
codifies the Supreme Court's decision in Citv of
Winchester v. American Woodmark Corp. [HB741]
49. Amendment to the state code to allow the local
treasurer to enter into agreements with third-party
organizations authorizing them to offer to
taxpayers within such jurisdictions third-party tax
payment agreements. If the tax payer fails to
reimburse the third party organization once the
agreement is made, the organization may request
payment of the balance due from the locality if it
has made good-faith efforts to collect the
obligations from the taxpayer. The County
Treasurer indicates that he has no intention of
entering into these agreements. [HB772]
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50. Amendment to the state code to allow a locality to
sell real estate for delinquent taxes following the
first anniversary of their due date if a structure on
the property is condemned. Other property with
non-condemned structures cannot be sold until
taxes are delinquent for three years. [HB773]
51. Amendment to the state code to require treasurers
to deliver a receipt for payment of taxes by cash
or money order only if requested by a taxpayer.
Treasurers are currently required to deliver receipts
to taxpayers paying by cash or money order when
the tax is collected and the failure to deliver a
receipt is a misdemeanor. [HB888]
1205:14020.2
(6/5/96 11:30 am)
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
PageL of -L
Meeting Date: June 12. 1996
Item Number:
7.A.
Sub,j.ect:
Streetlight Installation Approvals
County Administrator's Comments:
County Administrator:
~
Board Action Requested:
This item requests Board approval of Streetlight Installations in the Bermuda District.
Summary of Information:
Streetlight requests from individual citizens or civic groups are received in the Department of Environmental
Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation
is received, staff re-examines each request and presents them at the next available regular meeting of the Board
of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the
following criteria:
1. Streetlights should be located at intersections;
2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested
location if it is an intersection, or 400 VPD if the requested location is not an intersection;
3. Petitions are required and should include 75% of residents within 200 feet of the requested
location and if at an intersection, a majority of those residents immediately adjacent to the
intersection.
CONTINUED NEXT PAGE
Preparer:
1c?,?;1/1/ e C/:4u~
Richard M. MeElfish, P.E.
Title: Director. Environmental Engineering
Attachments: . Yes
DNO
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page..l. of -L
Summary of Information: (Continued)
Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the
cost quotation, may approve, defer, or deny the expenditure of funds for the streetlight installation. If the
expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the
project and staff will so notify the requestor. A deferral will be brought before the Board again when
specified.
BERMUDA DISTRICT:
*
Fielding Road and Prairiewood Drive
Cost to install light: $ 1,593.14
*
Does not meet minimum criterion for vehicles per day
Hidden Creek Court, in the CUI-de~C
Cost to install light: $ 718.69
Does not meet minimum criteria for intersection or vehicles per day
Bermuda Streetlight Funds
$25,170.66
Requested
Expenditure
$1,593.14
$718.69
Effective
Remaining Balance
$23,577.52
$22,858.83
Balance Forward
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STREETLIGHT REQUEST
Bermuda District
REQUEST
RECEIVED: November 16, 1992
ESTIMATE
REQUESTED: November 19, 1992
ESTIMATE
RECEIVED: May 21, 1996
DAYS ESTIMATE
OUTSTANDING: 1281
COST TO INSTALL STREETLIGHT: $ 1,593.14
NAME OF REQUESTOR: Joyce Hinds
ADDRESS: 3232 Fielding Road
Colonial Heights, VA 23834
PHONE NUMBER: HOME - 796-9112 WORK - 796-2604
W REQUEST IS LOCA TED AT THE INTERSECTION OF:
Fielding Road and Prairiewood Drive
D REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS:
POLICY CRITERIA:
INTERSECTION:
VEHICLES PER DAY:
PETITION:
Qualified
Not Qualified, less than 600 VPD
Qualified
REQUESTOR OR STAFF COMMENTS:
Requestor states: "This light would be good security for our neighborhood. We have had some
violence in the past. I hope this will improve the parking which has occurred also in the past."
Attachments: Map
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~eet Light Request Jt... _
June 12, 1996
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This IMp is a copyrighted producr oj
rU Churoje1d COUIIly GIS O~e.
Street Light Legend
~ existing light
~ requested light
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SCALE 1 : 6908
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This map shows citizen requested
streetlight installations in relation
to existing streetlights.
Existing streetlight information was
obtained from the Chesterfield County
Environmental Engineering Department.
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STREETLIGHT REQUEST
Bermuda District
REQUEST
RECEIVED: March 25,1994
ESTIMA TE
REQUESTED: March 29,1994
ESTIMA TE
RECEIVED: May 21, 1996
DAYS ESTIMATE
OUTSTANDING: 784
COST TO INSTALL STREETLIGHT: $ 718.69
NAME OF REQUESTOR: Sidney Aron - Secretary
ADDRESS: Walthall Creek Homeowner's Association
1508 Clear Springs Lane
Colonial Heights, VA 23834
PHONE NUMBER: HOME - 530-5174 WORK - 524-7744
D REQUEST IS LOCATED AT THE INTERSECTION OF:
W REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS:
Hidden Creek Court, in the cul-de-sac
POLICY CRITERIA:
INTERSECTION:
VEHICLES PER DAY:
PETITION:
Not Qualified, location not an intersection
Not Qualified, less than 400 VPD
Qualified
REQUESTOR OR STAFF COMMENTS:
Requestor states: "There has been vandalism in Walthall Creek. The cul-de-sacs are dark and the
Association feels that the lighting would be a deterrent to such activities and provide a safe
environment for the homeowners."
.e..
Staff notes that this light, in order to be consistAnt with those already installed, in this
subdivision, is a colonial style, 8000 lumen light on a fiberglass pole.
Attachments: Map
()"-,r-
......~~
-
'l1tis trUIp ill a CI1p1ri~ product oj
the Clwwjekl COIIIIty GIS O.Dce.
Street Light Legend
~ existing light,
~ requested light
6)
"eet Light Request 1l
June 12, 1996
-
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C\\tI~ DR
Ct:
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~
~
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This map shows citizen requested
streetlight installations in relation
to existing streetlights.
Existing streetlight information was
obtained from the Chesterfield County
Envirorunental Engineering Department.
SCALE 1 : 77tJ4
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
June 12, 1996
Page ~ of....L
Meeting Date:
Item Number:
7.B.1.
Subject:
NOMINATION/APPOINTMENT
John Tyler Community College Local Board
County Administrator's Comments:
County Administrator:
c/e/(
BoardAction Re<luested:
Summary ofInformation:
Dr. George Partin, representing Chesterfield County, has
resigned as a member of the John Tyler Community College Local
Board.
Under the existing Rules of Procedure, appointments to
boards and committees are nominated at one meeting and appointed
at the subsequent meeting unless rules are suspended by a
unanimous vote of the Board. Nominee is voted on in the order
nominated.
Term would be effective July 1, 1996 and expire June 30,
2000.
Preparer: ~At.~)lfl
Faith L. Davis
Title: Clerk to the Board of Supervisors
Attachments:
DYes
. No
1#
~ ")17
",..~
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page .2..of~
Meeting Date:
June 12, 1996
I tern Number:
7.B.2.
Subject:
NOMINATION/APPOINTMENT
Accident Review Board for Chesterfield County
County Administrator's Comments:
I(~ A~
County Administrator:
~
BoardAction Requested:
Nomination/Appointment of the Safety Officer to serve on the
Accident Review Board.
Summary of Information:
Staff requests that Mr. Robert J. Pratt, Safety Officer be
nominated/appointed by the Board of Supervisors to serve on the
Accident Review Board. Mr. Pratt will be replacing Mr. James
Whiteman, Safety Officer who retired January 1996.
Under the existing Rules of Procedure, appointments to boards and
committees are nominated at one meeting and appointed at the
.subsequent meeting unless rules are suspended by a unanimous vote
of the Board. Nominees are voted on in the order in which they
are nominated.
Preparer: _i~ j- , I'~Y)&JC
Karen F. Russell
Title:
Risk Manager
Attachments:
DYes
. No
1#
r\ ".-'8
,,:' ,..~
I
(A).
~C9 Pnl'll<<lon~PIipe'r
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1-
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of2
Meetina Date:
June. 12. 1996
,
Item Number:
7.C.
Subiect:
Community Enhancement Program (CEP)
County Administrator's comments:.LL~ fl t
~~~- ~4Ha j>>,o:f'l- tlAt-
tJO,CXJO- L 1". '1'. '9' -f? Jx,..~.
County Administrato :
~~
Board Action Reauested:
Program Approval
Summary of Information:
The Community Enhancement Program (CEP), for which funding was approved
in the FY97 County Budget, is a two dimensional program. The program
includes an approach to enhance communities as well as a funding
mechanism.
The primary mission of CEP is to promote citizen, business and property
owner initiated solutions to community concerns. This program will
work to build community based organizations, composed of neighborhoods
and business and civic leaders, working to enhance and sustain their
communities. An important aspect of this program is that it stresses
community self-sufficiency.
The county planning staff will coordinate the portion of CEP which
relates to enhancing communities using a strategic planning process to
assist communities/neighborhoods to identify community priorities. The
program will also offer a series of workshops focusing on community
wellness and self-sufficiency. Project funds will be utilized to
promote community enhancement projects identified through the strategic
planning process. CEP funded projects will be coordinated through
various county departments.
prepare~ Z- Q~ Title: Director. PlanninQ
Thomas E. Jac n
Preparer: ~#..;;t ~~ Title: Director. Budoet and Manaoement
{-I.1ame . L. Stegrrmier 0;"~9
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Attachments:
~
I~
~\~v.-A'
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of2
-
Meeting Date: June 12
Item Number:
Summary of Information (cont.)~
Utilization of CEP funds will follow the guidelines of the $.03 Road
Fund. In addition, projects funded through the CEP must also meet the
following criteria: must meet a public purpose; does not involve
ongoing costs or maintenance; consistent with county plans and
policies; assist as many communities as possible; and, preference will
be given to those projects involving coalitions which may include
neighborhoods, businesses and other community groups.
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COMMU._..'rY ERRARCEMEN'. PROGRAM
Project Funding Application Process
Submll Camplatld
CEP
.pplleatioDs
Staff SUlgasls
ModUleatiaDs To
.pplleatia.s
Not Approved
· praJlet Faadlal
Maaagld B, CauDI,
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COl\fMUNITY ENHANCEMENT PROGRAM
Project Funding Criteria
*
Must meet a public purpose
*
Will not involve ongoing costs or maintenance
*
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*
Assist as many communities as possible
*
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neighborhoods, businesses and other community
groups, will be given funding priority
Oas
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Funding of C.E.P. Grants
Examples of Activities Appropriate for Funding:
1. Beautification projects in public rights-of-way.
2. Code enforcement workshop.
3. Market study: "Why are consumers leaving the
area? "
()40
-
-
COMMUNITY ENHANC-EMENT PROGRAM
Funding of C.E.P.
Examples of Activities Not Eligible for Funding:
1. County produced neighborhood newsletter.
2. Renovation to private property.
3. Money to buy food for local festival.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 ofl
AGENDA
Meetin~ Date: June 12, 1996
Item Number:
7.D.1.
Subiect:
Resolution Supporting Pocahontas State Park's Request for Recreational Access Funds.
County Administrator's Comments:
R~A~
County Administrator: ~
Board Action Requested:
The Board of Supervisors is requested to adopt the attached Resolution supporting the Virginia Division of State
Park's request for Recreational Access Funds to construct a new access road to the public campground located
within Pocahontas State Park.
Summary of Information:
Pocahontas State Park is in the process of making improvements to the campground area, including construction of
a new access road. These improvements are consistent with the Park Master Plan and are largely funded by the State
Park Bond Referendum. Additional funds are needed to construct the access road and can be provided through the
Recreational Access Program. Approval of this Resolution would have no financial impact on the County.
Preparer:
~.~
Michael S, Golden
Title:
Director. Parks and Recreation
Attachments:
. Yes
DNa
#
046
-..,
BOARD OF SUPERVISOR
CHESTERFIELD COUNTY
"lIJl
~~l~
June 12, 1996
RE: RECREATIONAL AREA ACCESS ROAD FUNDS - POCAHONTAS STATE PARK
WHEREAS, a new campground is to be developed by the Commonwealth of Virginia as a
recreational facility serving the residents of Chesterfield County and adjoining counties;
and
WHEREAS, the facility is in need of adequate access; and
WHEREAS, the procedure governing the allocation of recreational access funds as set
forth in Section 33-136.3 of the Code of Viroinia, requires joint action by the Department
of Conservation and Recreation and the Commonwealth Transportation Board; and
WHEREAS, a statement of policy agreed upon between the said Director and Board approves
the use of such funds for the construction of access roads to publicly-owned recreational
areas or historical sites; and
WHEREAS, it appears to the Board that all requirements of the law have been met to
permit the Director of the Department of Conservation and Recreation to designate the new
campground area focal point as a public recreational facility and further permit the
Commonwealth Transportation Board to provide funds for access to this public recreation area
in accordance with Section 33-136.3 of the Code of Viroinia, and
WHEREAS, the right of way of the proposed access road is provided by the Commonwealth
of Virginia at no cost to the Recreational Access Fund; and
WHEREAS, the Board acknowledges that pursuant to the provisions of Section 33.1-233 of
the Code of Viroinia, this road shall be designated a "Virginia Byway" and recommends the
Commonwealth Transportation Board, in cooperation with the Director of the Department of
Conservation and Recreation, take the appropriate action to implement this designation.
Further, the Board agrees, that in keeping with the intent of Section 33.1-63 of the Code of
Viroinia, to use its good offices to reasonably protect the aesthetic or cultural value of
this road:
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Chesterfield County
hereby requests the Director of the Department of Conservation and Recreation to designate
this new facility as a public recreational site and to recommend to the Commonwealth
Transportation Board that recreational access funds be allocated for an access road to serve
said facility; and
BE IT FURTHER RESOLVED, that the Commonwealth Transportation Board is hereby requested
to allocate the necessary recreational access funds to the Virginia Department of
Transportation to provide a suitable access road as hereinbefore described.
A Certified Copy
County Administrator
047
JUN, -04' 96 (TUE) 11: S3
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
7.D.2.
Meeting Date:
June 12. 1996
Item Number:
Subject: Quail Oaks Drainage Project
County Administrator's Comments:
R~ /I~
County Administrator: ~
Board Action Requested:
The Board of Supervisors is requested to award a contract to the firm of Southern Construction for an amount not to
exceed $207,439 for the construction ofthe Quail Oaks Drainage Project and to award a contract to Concrete Pipe
and Products for the pipe needed for the project for an amount not to exceed $27, 561.
Summary of Information:
On August 28, 1991, the County entered into a contract with the firm of Timmons to design a drainage system to
retard erosion and contain water from flooding the backyards and homes in the Quail Oaks subdivision. After several
meetings and receiving approval from all affected home owners, the plans were approved. Four of the five easements
necessary for construction have been dedicated by the citizens. The Utilities Department, Right -of-Way Section, has
received the Board of Supervisors approval for the condemnation of the non-existent Quail Oaks Civic Association
that owns the fifth easement.
The low bid for construction was submitted by Southern Construction in the amount of $187,525 and Concrete Pipe
and Products submitted $27,561 for the low bid on the pipe. This project is the top priority in the Environmental
Engineering's Capital Improvement Program and is located in the Bermuda District. Funding in the amount of
$235,000 is available through consolidation of remaining FY-96 C. I. P. drainage appropriation and the FY-97
adopted C. I. P. drainage funding in the amount of $200,000.
DISTRICT: Bermuda
RECOMMENDATION:
Staff recommends that the Board of Supervisors authorize the County Administrator to enter into a contract with
Southern Construction for an amount not to exceed $207,439 for the construction and enter into a contract with
Concrete Pipe in the amount of $27,561 for the pipe to complete the drainage improvements for the Quail Oaks
Subdivision.
Preparer:
1/;# /I) ~Ci/;'..~~'/
Richard M. McElfish, P.E.
Title: Director. Environmental Engineering
Attachments: . Yes
DNO
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 12, 1996
Item Number:
7.D.3.
~ Award of Requirements Contracts for Architectural Services
county~::=~co~
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County Administrator:
Board Action Requested:
Award of requirements contracts for architectural services to the following
firms: I. V. Harris and associates, Inc., The Moseley McClintock Group, and
Dewberry and Davis.
Summary oUnformatiQn:.
staff has evaluated a total of twenty five responses to the RFP for the
requirements contracts for architectural services. Five firms were short
listed and interviewed. The firms that are recommended for award of the
requirements contracts are as follows: I. V. Harris and Associates, Inc., The
Moseley McClintock Group and Dewberry and Davis. These contracts will be for
a period of three years with two (2) one year renewal options. It is
expected that only those smaller projects that are more time sensitive will
be assigned under the requirements contracts and the larger projects will be
advertised to the entire AlE community.
Preparer: / t-.----
Fri'}cis Pitaro
Title: Director. General Services
Attachments:
DYes
.NO
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetina Date: June 12.1996
Item Number:
7.D.4.
Subiect: Approval and Appropriation of Cardiovascular Risk Reduction
Grant
County Administrator's Comments:
RtU,~ IJ~
County Administrator: ~
Board Action Reauested:
Approve and appropriate in the FY97 budget the Cardiovascular Risk
Reduction grant awarded to the Chesterfield Health Department by the
state Department of Health.
Summary of Information:
In FY96 the Chesterfield Health Department was awarded a grant of
$40,000 from the state Department of Health. This grant funds a program
designed to target cardiovascular disease as a public health issue by
providing risk reduction and prevention measures.
The grant has been received again for FY97 in the amount of $40,000.
Approval and appropriation of this grant in the FY97 budget will allow
the Health Department to continue this program.
There is no local match required for this grant.
Preparer:
{v;~ f.1tloCr,,-
Dr. William Nelson
Title: Director. Chesterfield Health Department
Attachments:
DYes
.NO
0531
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of2
Meeting Date: June 12, 1996
Item Number:
BudQet and ManaQement Comments:
The Cardiovascular Risk Reduction Grant has been received for the
second year. FY96 was the first year the grant was awarded, and it may
be continued again in FY98, for a total life of three years.
Approval and appropriation of this item will allow the Health
Department to continue providing services established in FY96 under
this grant.
There is no required local match or cost to Chesterfield for FY97.
...~.,.t...-'. ..~
Preparer: '~j.~~~~/~t L. St~:~i;;l LA,
Title: Director. Budqet and Manaqement
054
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page L of -L
Meeting Date:
June 12. 1996
Item Number:
7.D.5.
Subject:
Corrections to Board Minutes of April 10, 1996 regarding State Road Acceptance.
County Administrator's Comments:
Re.c-(J~d APfV'~
County Administrator: ~
Board Action Requested:
Amend Board Minutes of April 10, 1996 regarding State Road Acceptance.
Summary of Information:
The Virginia Department of Transportation has notified the County that their approval letter of March 11, 1996 was
worded improperly and the resolution should be corrected prior to continuing with the process for State acceptance
of the roads in Michaux Creek, Section A.
In the April 10, 1996 Board Minutes regarding State Road Acceptance of Michaux Creek, Section A, the sixth
paragraph read,
"Name of Street: North Otterdale Road Length: 10 Mile
From: N. Otterdale Road, State Route 970,0.01 mile north of Wylde rose Drive, State Route 971
To: Beginning oftemporary turnaround, 0.11 mile north of Wylde rose Drive, State Route 971
Guaranteed Right-of-Way Width: 70 feet."
and it should have read,
"Name of Street: North Otterdale Road Length: 0.07 mile
From: N. Otterdale Road, State Route 970,0.01 mile north of Wylde rose Drive, State Route 971
To: End of pavement, 0.09 mile north of Wylde rose Drive, State Route 971
Guaranteed Right-of-Way Width: 70 feet."
Add to line twelve,
"And additional right-of-way for N. Otterdale Road and Michaux Bluff Drive is recorded in Deed Book 2287 Page
1860"
Preparer:
Title: Director. Environmental Engineering
Attachments: DYes
_NO
1#
055
-
-
-I
Meeting Date:
June 12, 1996
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -2... of2-
Item Number:
7.D.6.a.
Subject:
Appropriation of Clover Hill District Three Cent Road Funds to the School Board for Post-Prom
Activities at Monacan High School
County Administrator's Comments:
County Administrator:
~
BoardAction Requested:
Appropriate $1,000 from the Clover Hill District Three Cent Road Funds to be donated to the
School Board under the conditions described below
Summary of Information:
Mr. Warren has requested that the Board appropriate $1,000 in Clover Hill District Three
Cent Road Funds for post-prom activities at Monacan High School. Although this request
originally came from the Monacan High School PTSA, the County is not legally permitted to make
donations to PTSA organizations under Virginia law. However, the County is legally authorized
to appropriate funds to the School Board. This appropriation would be contingent on the money
being placed in capital projects or school activity accounts to be applied to appropriate post-prom
activities. The school system must write checks directly to vendors who will be supplying goods or
services to post-prom events.
BUDGET COMMENTS:
Use of $1,000 in Clover Hill Three Cent Road Funds will leave an available balance of
$39,332.00.
'1
Preparer:
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James J. L. Stegmaier
Title:
Director, Budget & Management
0405:14191.1
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Attachments:
DYes
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No
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Meeting Date:
June 12, 1996
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
1 1
Page _of_
Item Number:
7.D.~.b.
Subject:
Additional Funding for the Police Department Budget to Defray Certain Costs of the Special
Olympics Torch Run
County Administrator's Comments:
County Administrator:
(~
BoardAction Requested:
Transfer $500 from Matoaca District Three Cent Road Funds to the Police Department to
defray expenses associated with the Special Olympics Torch Run.
Summary orIn formation:
On Saturday, June 8, 1996 the Richmond area hosted the 1996 Virginia Special Olympics
Summer Games. Over 10,000 citizens with mental disabilities participate in Virginia's Special
Olympic program.
Virginia's law enforcement community has considered the Special Olympics a part of
community policing for years and the Chesterfield Police Department has traditionally joined
in this effort. This year, the Police Department provided personnel, vehicles and refreshments
for the Torch Run ceremony on June 7, 1996 as well as additional manpower to prepare for
the Olympic Games on June 8. The Matoaca District Supervisor has requested that $500
in Matoaca District Three Cent Funds be appropriated to the Police Department to defray
a portion of the costs incurred by the Department in support of the 1996 Virginia Special
Olympics.
The current balance of the Matoaca District Three Cent Road Fund is $22,398; use of $500
will leave an available balance of $21,898.
r. 0''/ ~-
preparer:/\~Prt7..e{) i /.//<1 ~1'.IQ--l..
j;rines J. t Stegmaier
Title:
Director, Budget & Management
0407:1424301
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Attachments:
DYes
. No
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~or~
Meeting Date: June 12, 1996
Item Number: 7 .D. 7.
Subject:
Appropriation of Revenue from the Department of Criminal Justice
Services, Information Technology Improvement Grant for FY1997
County Administrator's Comments:
ReLO~J AFfVl~
County Administrator: ~
BoardAction Re<luested:
Appropriate $78,753.00 in DCJS grant revenue for the purchase of
computer consultants, equipment, supplies, and other expenses for
the Commonwealth Attorney's Office. This will allow the
department to fund the remainder of an ongoing automated
networked case management system approved by our 1ST department.
Summary of Information :
The Department of Criminal Justice Services has granted the
Commonwealth's Attorney's Office a grant for Information
Technology Improvement to purchase the remainder of equipment and
supplies needed to complete the current ongoing project to
implement an automated networked case management system.
Title: Deputy Commonwealth's Attorney
Attachments:
. Yes
D No
1#
058
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of2
Meeting Date: June 12, 1996
Item Number:
Budaet and Manaaement Comments:
During FY96 the Commonwealth Attorney began a project to provide
computers to attorneys in his office and to automate the department's
case management system. In order to fund this project, the Commonwealth
Attorney applied for an information technology grant from the
Department of Criminal Justice Services (DCJS).
The grant award is for a total of $105,004. This total includes $78,753
in Federal funding, which is administered through DCJS. The remaining
amount of $26,251 is the required local match.
As part of the original grant application, the Commonwealth Attorney
indicated that State Compensation Board funds would also be sought for
the project. It was also indicated that, if these funds were received
from the Comp Board, they would be used to provide the local match of
the DCJS grant.
State Compensation Board funding in the amount of $36,989 was received
in September, 1995. The Commonwealth Attorney has determined that these
funds may be used to cover the required local match.
Approval and appropriation of this DCJS grant should be made into the
FY97 budget since it will not be possible to encumber the full costs
prior to end of the current fiscal year.
Preparer:
~).ij
'[1/ i l -<?:}J l-ct !( A
J'ame$..,j. L. Stegmaier
Title: Director, Budqet and Manaqement
\ /
059
~
..........
Bruce C. Morris
Director
COMMONWEALTH of VIRGINIA
Department of Criminal Justice Services
June 1, 1996
805 East Broad Street, Tenth Floor
Richmond, Virginia 23219
(804) 786-4000
FAX 804.371.8981
TOO (804)786-8732
The Hon. William W. Davenport
Commonwealth's Attorney
Chesterfield County
P. O. Box 25
Chesterfield, Virginia 23832
Title: Information Technology Improvement
Dear Mr. Davenport:
I am pleased to advise you that grant number 97-A9179AD93 for the above-referenced grant program has
been approved in the amount of $78,753.00 in Federal Funds and $26,251.00 in Local Cash Match for a total
award of $105,004.00. Please note that we have changed the last two digits of the grant number from those
originally assigned to this application when it was submitted; the change reflects a change in the federal fiscal
year funding from which the money for this grant will be drawn.
Enclosed you wi II find a Statement of Grant A ward and a Statement of Grant Award Special Conditions.
To indicate your acceptance of the award and conditions, please sign the originals and return them to Joe
Marshall, Grants Administrator, at the Department of Criminal Justice Services (DCJS). Please review this
material carefully, as some of the conditions require action on your part before we will disburse grant funds.
Additionally, please note that the period for this grant award is June I, 1996 through September 30, 1996. No
extension of this grant period will be possible.
When we receive documentation showing that you have complied with the conditions, you will be
eligible to request funds awarded under this grant. A REQUEST FOR FUNDS form is also included with this
letter and should be used for this purpose. You may request funds at the same time you submit the
documentation of compliance with the grant conditions, or at any time thereafter. However, we cannot process
your request until we have received and approved all required information.
We appreciate your interest in this grant program and will be happy to assist you in any way we can to
assure your project's success. If you have any questions, please call Joe Marshall at (804) 786-1577.
Sincerely,
~ ...-
l .)A~
wC. ... :A'Jl(avt v:y <d
Bruce C. Morris
Enclosures
cc: Ms. Kathe Lloyd, Administrative Officer
Mr. Jay Stegmaier, Director, Budget & Mgmt.
Norb Federspiel, DCJS
060
Cn,mnal JustICe Services Board. Commrttee on Training. J~ile Justice and Delinql.l8f1Cy Preve1tion AdvisoIy Commillee
AdVisory Committee to Court AppOinted SpeCial Advocate and Children's Justice Act Programs
Private Security SeMCeS Advisory Board. Criminal Justice Information Systems Commrttee
-
~
~....~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page lof2
Meeting Date:
June 12, 1996
Item Number:
7.D.8.
Subject:
Supplemental FY96 Chesterfield Road Fund
County Administrator's Comments:
R~cl A~~
County Administrator:
~
Board Action Requested: The Board is requested to transfer $50,000 and
designate projects for the FY96 Supplemental Chesterfield Road Fund.
Summary of information : The Virginia Department of Transportation (VDOT)
has advised the County that up to $50,000 in supplemental Chesterfield Road
Funds are available for FY96. The exact amount of funds will be determined
by VDOT after all Statewide requests for supplemental funds are received.
To maximize the amount of funding available for County road improvements,
staff is recommending that the Board match VDOT's supplemental funds with a
$50,000 transfer.
Staff recommends the supplemental allocation be designated for the Centre
Street project. The Chesterfield Road Fund Development Schedule adopted by
the Board in February should be revised to reflect the supplemental
allocation.
RECOMMENDATION: Staff recommends that the Board: 1) transfer $50,000
from the general road improvements account (available after July 1, 1996)
for the FY96 Supplemental Chesterfield Road Fund; 2) adopt the attached
resolution designating the FY96 supplemental funds for the Centre Street
project; and 3) approve the updated Chesterfield Road Fund Project
Development Schedule.
Preparer: fj~'-e ~/~ Title: Director of Transportation
IR.J. McCracken
Attachments:
Agen259
.yes
DNa
1#
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: June 12, 1996
BudQet and ManaQement Comments:
Item Number:
The FY97 Adopted Budget and CIP includes $500,000 for general road
improvements. To date the Board has approved two transfers from this
source in the amount of $140,000 ($70,000 for Hopkins Road sidewalk and
Monacan/Gordon Elementary projects and $70,000 for Celestial Lane and
Spruce Avenue project). If the Board approves an additional transfer
in the amount of $50,000 (as a supplemental match for FY96 State funds)
for the Centre Street project, the available balance in the General
Road Improvements account will be approximately $310,000.
Preparer:
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/ Jam~ J. L. Stegmaier
Title: Director, Budqet and Manaqement
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WHEREAS, Section 33.1-75.1 of the Code of Virginia permits
the Commonwealth Transportation Board to make an equivalent
matching allocation to any County for designations by the
governing body of up to 25% or $500,000, whichever is greater, of
funds received by it during the current fiscal year pursuant to
the "State and Local Fiscal Assistance Act of 1972" for use by
the Commonwealth Transportation Board to construct, maintain, or
improve primary and secondary highway systems within such County;
and
WHEREAS, the Virginia Department of Transportation (VDOT)
has notified the County that $50,000 is the maximum amount of
Chesterfield County funds that will be matched by the State as a
supplemental FY95-96 allocation.
NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County
Board of Supervisors transfers $50,000 from the general road
improvements account for the FY95-96 Supplemental Allocation
Program and requests VDOT to provide an equivalent match.
BE IT FURTHER RESOLVED, that the FY95-96 supplemental funds
be allocated for the following project:
$100,000 Centre Street
From Chester Road to Route 10
($50,000 VDOT, $50,000 County)
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CHESTERFIELD COUNT\'
BOARD OF SUPERVISORS
AGENDA
Page Lof-L
Meeting Date: June 12, 1996
Item Number:
7.D.9.
Subject:
FY1996 School Board Year-End Revisions
County Administrator's Comments:
R~ ;J.~
County Administrator:
~
BoardAction Requested:
The School Board requests the Board of Supervisors I} increase
appropriations in the categories of Instruction, Administration/
Attendance and Health, and Debt Service, and 2} reserve the
necessary funds (approximately $500,OOO) for re-appropriation in
FY1997 in various accounts.
Summary of Information:
There are several revisions needed in the School Board FY1996
Budget due to increased revenue from state and Federal sources as
well as an increase in the County General Fund transfer relative to
John Tyler debt service. Some appropriation adjustments are also
necessary to correspond with this additional revenue. In addition,
the School Board requests the County to reserve funds at year-end
for: I} Crenshaw Elementary playground equipment ($2,000) i 2} FEMA
relief insurance recovery funds related to the 1994 ice storm
($13,148}i 3) State Technology Initiative ($475,688 @4/30/96}i 4)
State Homework Assistance program ($9,002 @4/30/96) i and, 5} adjust
the summer school reserve based on surplus revenue for the 1996
summer school program. The attached School Board agenda item,
presented to the School Board on May 28, 1996, outlines the details
of the necessary revenue and expenditure revisions requested as
year-end adjustments.
Preparer:
c~.
Title: Superintendent
Thomas R.
Attachments: .
Yes
D
No
I #
P(i5
I
D0.
16& _~__
-
VIRGINIA: At a regular meeting
of the Chesterfield County
School Board held Tuesday
evening, May 28, 1996, at
seven-thirty o'clock in the
Chesterfield County Courthouse
Complex
PRESENT: Dianne E. Pettitt, Chairman
James R. Schroeder, D.D.S., Vice-Chairman
Elizabeth B. Davis
Marshall W. Trammell, Jr.
Thomas J. Wootten
RES 0 L UTI 0 N
WHEREAS School Board local estimated revenue will have an estimated
shortfall of $143,200 at June 30, 1996; and, WHEREAS average daily
membership (ADM) of 48,972 was higher at March 31, 1996, than
anticipated by School Board staff at mid-year review (48,839); and,
WHEREAS this increase of 133 in ADM equates to additional State
funds of $286,000 in FY1996; and, WHEREAS additional Federal funds
of $67,000 from prior year adjustments to Impact Aid have been
realized by the School Board in FY1996; and, WHEREAS the portion of
the 1995A VPSA loan relative to the John Tyler Community college
debt was budgeted in the County General Fund in the amount of
$189,600 but said debt was paid from the School Operating Fund; NOW
THEREFORE LET IT BE RESOLVED that on motion of Mrs. Davis, seconded
by Dr. Schroeder, the School Board hereby requests the Board of
Supervisors increase School Operating Fund estimated revenue by
$399,400, and increase appropriations by a like amount in the
following categories: 1) Instruction ($109,800); 2)
Administration/Attendance & Health ($100,000); and, 3) Debt Service
($189,600); and, BE IT FURTHER RESOLVED that the School Board
requests the Board of Supervisors reserve funds at June 30, 1996,
for Crenshaw Elementary School playground equipment ($2,000),
Operations and Maintenance FEMA relief insurance recovery
($13,148), State Technology Initiative local share ($475,688 at
4/30/96), State Homework Assistance Grant for Bensley ($9,002 at
4/30/96), and Summer School Reserve adjusted according to need
based on surplus revenue for the 1996 summer school sessions.
/-,
C;!x a-=-
Pat Bartlam, Clerk to the School Board
~ flv~. _
Thomas R. Fulghum, Superintendent
0{)6
-
-
CHESTERFIELD COUNTY PUBLIC SCHOOLS
CHESTERFIELD, VIRGINIA
CCPS MEMORANDUM # 65 (95-96)
May 28, 1996
TO:
SCHOOL BOARD
OFFICE OF THE SUPERINTENDENT L~.- Il ~
QUARTERL Y BUDGET REVIEW - YEAR-END 1995-96
FROM:
SUBJECT:
PERTINENT INFORMATION:
On April 18, 1996, the third quarter budget review was presented to the School Board reflecting a net
projected year-end balance of approximately $1.5 million. The review 1) advised the Board that $1.0
million of this balance would be set aside to satisfy the requirements of the FY1997 budget, 2)
requested that the Board eliminate the transfer of nearly $500,000 from School Food Service to the
Operating Fund for use of buildings, and 3) requested that the Board plan to ask the Board of
Supervisors to transfer any remaining balance over the projected $1.5 million to the CIP Reserve.
This memorandum contains the final expenditure adjustments to the operating fund necessary before
year end.
EVALUATION/ANALYSIS:
Attachment A describes the changes that are necessary to record changes in revenue and to ensure that
all appropriation categories are balanced at year end.
In addition to the changes described in Attachment A, the School Board should also be aware of two
other issues related to year end. First, the current estimate for State Sales Tax is approximately
$90,000 more than the revised estimate as of midyear. To the extent that actual sales tax exceeds the
estimate at year end, staff will bring forth a request early next year to have the Board of Supervisors
appropriate the surplus to the FY1997 budget. Second, a request to the Board of Supervisors is needed
at this time to reserve funds at year end to be re-appropriated for use in the FY 1997 budget. The
amount for each item described below is an estimate as of April 30, 1996 and is subject to change.
1) Crenshaw Elementary School playground equipment $ 2,000
Funding was transferred from the Board of Supervisors during this year to be used for upgrading
playground equipment; however, the PT A requires additional time to raise the remaining funds to
purchase needed equipment.
2) Insurance Recovery $ 13,148
Funding was received from the state in September 1994 for FEMA relief related to the February 12,
1994 ice storm. The School Board's share of this transfer ($13,148) should be reserved at year end
for appropriation in FY 1997 to the Operations and Maintenance category.
0(;7
-
.-
3) State Technology Initiative $475,688
The state technology initiative for FY 1996 requires that all fum.ls be spent by December 31, 1996.
The local matching funds are I.:urrently recorded in the Operating Fund and must be reserved for re-
appropriation in FY 1997
4) Homework Assistance Grant (Bensley) $ 9,002
The state proviJed funds for an after school homework assistance program for Bensley Elementary
School. State funds allocated for this program are equalized using the composite inJex. Any
unused local funds (budgeted as a transfer to the School Grants Fund in the Operating Fund) must
be reserved at year end to provide summer funding for this program.
5) Summer School Reserve No estimate available
Adjustments requireJ will be based on surplus revenue for the 1996 summer school sessions.
RECOMMENDED ACTION:
It is recommended that the School Board;
1) approve the revisions at Attachment A;
2) approve the requests for year-end reserves contained in this memorandum,
3) approve the resolution at Attachment B requesting the Board of Supervisors to increase
appropriations in the categories of Instruction, Administration/Attendance and Health, and Debt
Service, and to reserve the necessary funds (approximately $500,000) for re-appropriation in
FY 1997 in various accounts; and,
4) authorize the Superintendent to make such minor appropriation aJjustments to the School Operating
Fuml as may be necessary to implement the actions contained in the year-end budget review.
SRN/IJmc
Attadunents
Ofi8
.~...,
Attachment A-I
Explanation of Operating Fund Budget Variances
FY1996 Year-End Budget Review
!\lay 28, 1996
REVENUES
Operating Accuunts
Buugeted Revenue (as of the Third Quarter Buuget Review)
$251,012,200
Revisions:
Local
(143,200)
A shortfall of $143,200 is anticipateu in local revenue, resulting largely from lower than anticipated
activity funu payments from schools for equipment anu supply purchases as well as payments for non-
contractual assignments.
State
286,000
Anticipateu state revenue has increased $286,000 tlue almost entirely to a higher than projected actual
average daily membership.
Feueral
67,000
Feueral revenue will be greater than originally estimateu by $67,000. CCPS has received final Impact
Aiu payments (aujusted) for 1994 anu 1995. This increase is offset to an extent by an anticipateu
shortfall in feueral aiu for Auult Educatiun.
County Transfer
189,600
Under an agreement between the School Board and Board of Supervisors related to John Tyler
Community College, the County is responsible for a portion of the debt service relatetl to the 1995A
VPSA bonds. The estimated cost of the debt service for FY 1996 is $189,600 and needs to be
transferred to the school division to cover the expense incurreu.
Revised Revenue Projection (as of year end)
$251,411,600
('(;9
-
-
Attachment A-2
EXPENDITURES
Operating Accounts:
Budgeted Expenditures (as of Third Quarter Buuget Review)
$251,012,200
TIle following appropriation changes curresponuing to the above revenue changes are necessary for
year enJ.
Instruction 109,800
TIle request is to increase the approprIation for this category by $109,800. The majority of the
increased revenue is state funJing relateJ to instruction; consequently, aside from the two requirements
listeJ below, the remainder of the increaseu funuing should be applied to Instruction.
Administration! Attenuance anu Health 100,000
The request is to increase the appropriation for this category by $100,000. It is evident from recent
budget analysis that the salary lapse generateu by this category continues to fall short of projections.
The salary lapse rate has been decreaseu for FY 1997. In aduition, worker's compensation and census
expenditures have been greater than anticipateu.
Debt Servke 189,600
There is a neeu (as uescribeu in the revenue section) to increase the appropriation for this category by
$189,600 to cover a purtion of the debt servke expense relateu to the 1995A VPSA bonds.
Revised Expenditure Projection (as of year-end)
$251,411,600
070
-
-
Attachment B
VIRGINIA: At a regular meeting of
the Chesterfield County School Board
held Tuesday evening, May 29, 1996,
at seven-thirty 0' clock in the
Chesterfield County Courthouse
Complex
PRESENT:
Dianne E. Pettitt, Chairman
James R. Schroeder, D.D.S., Vice-Chairman
Elizabeth B. Davis
Marshall W. Trammell, J r.
Thomas J. Wootten, Jr.
RESOLUTION
WHEREAS School Board local estimated revenue will have an estimated shortfall of $143,200
at June 30, 1996; and, WHEREAS average daily membership (ADM) of 48,972 was higher at
March 31, 1996, than anticipated by School board staff at mid-year review (48,839); and,
WHEREAS this increase of 133 in ADM equates to aJditional State funds of $286,000 in
FY 1996; and, WHEREAS additional Federal funds of $67,000 from prior year adjustments to
Impact Aid have been realized by the School Board in FY1996; and, WHEREAS the portion
of the 1995 A VPSA loan relative to the John Tyler Community College debt was budgeted in
the County General Fund in the amount of $189,600 but said debt was paid from the School
Operating Fund; NOW THEREFORE LET IT BE RESOLVED that on motion of
seconded by , the School Board hereby
requests the Board of Supervisors increase School Operating Fund estimated revenue by
$399,400, and increase appropriations by a like alllount in the following categories: 1)
Instruction ($109,800); 2) Administration/Attendance and Health ($100,000); and, 3) Debt
Service ($189,600); and, BE IT FURTHER RESOLVED that the School Board requests the
Board of Supervisors reserve funds at June 30, 1996, for Crenshaw Elementary School
playground equipment ($2,000), Operations and Maintenance FEMA relief insurance recovery
($13,148), State Technology Initiative local share ($475,688 at 4/30/96), State Homework
Assistance Grant for Bensley ($9,002 at 4/30/96), and SUlllmer School Reserve adjusted
according to need based on surplus revenue for the 1996 summer school sessions.
Pat Bartlam, Clerk tu the School Board
Thomas R. Fulghum, Superintendent
a copy teste
071.
-
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 12, 1996
Item Number:
Budaet and ManaQement Comments:
The School Board approved their year-end review item on May 28, 1996.
School staff has estimated that the School operating funds will end
FY96 with positive results. While a shortfall in local revenues
(resulting mostly from lower than anticipated activity fund payments
from schools) is projected ($143,200), Schools is also expecting an
increase in the State S.O.Q. funding in the amount of $286,000 (due to
a higher than expected A.D.M. count); as well as a $67,000 increase in
federal funding.
The School Board is requesting adjustments to the revenue and
expenditure appropriations and that four new reserves be set up and
reappropriated in FY97 as well as the necessary adjustments to the
summer school reserve. Pending FY96 audit results, the School Board is
also requesting that all excess FY96 appropriation above the $1.5M ($lM
which is budgeted as the FY97 beginning school fund balance and
$500,000 estimate of reserves) be added to the school's reserve for
capital projects.
The School Board has also requested that FY96 general fund budgeted
dollars of $189,600 for additional debt service (related to the
increase in VPSA debt issued in accordance with the John Tyler
Community College use of School's capital project reserve) be
transferred to the School operating fund where the VPSA debt service is
recorded. The FY97 adopted budget already includes this debt service
in the School operating Fund.
Staff recommends that the following adjustments be made In the School
operating fund appropriations as outlined below.
Revenues:
Adjustment of Local Revenues
State
Federal
Transfer from General Fund
Total Increase in School
$(143,200)
286,000
67,000
189,600
Operating Revenues: $ 399,400
072
,-
-
Expenditures:
Instruction
Admin./Attendance & Health
Debt Service
Total Increase in School Operating Exp:
$ 109,800
100,000
189,600
$ 399,400
The increase in expenditures is to cover anticipated salary lapse in
the Admin./Att. & Health category, additional debt service issued in
the debt category, and the balance of $109,800 is to cover additional
expenditures in instruction due to the increase in students.
In addition to the increases described above to the School operating
fund, an increase in the transfer to Schools in the amount of $189,600
is needed in the general fund to allow the transfer for debt service
funding.
Staff also recommends that the School requests for the four new year-
end reserves and reappropriation into FY97 be approved as follows (with
the understanding that these amounts are estimates and pending audit
results may differ slightly) :
Crenshaw Elementary Playground Equipment
Ice Storm Insurance Recoveries
State Technology Initiative Grant Funds
State Homework Assistance Program Funds
$ 2,000
13,148
475,688
9,002
Upon completion of FY96 audit results, staff will make a recommendation
to the Board in reference to any additional transfer to the school
capital projects reserve.
___\ . L ,.._"d'_
(7f.
Preparer: \lYli.4~~
//Aame$ J. L. Stegmaier
/
,_J
Title: Director, Budqet and Manaqement
073
CHESTERFIELD COUNT\
BOARD OF SUPERVISORS
AGENDA
Page .! of 1.
Meeting Date:
June 12. 1996
Item Number:
7.D.IO.
Subject:
Approval of Utility Contract for Deep Creek Trunk Sewer
Extension, Phases 1 and 2 - Contract Number 96-0034
County Administrator's Comments:
R~~J A~
County Administrator: tM
Board Action Requested:
Staff recommends that the Board of Supervisors approve this contract and
authorize the County Administrator to execute any necessary documents.
Summary of Information:
This project includes 2,319 L.F.~ of 36" and 1,759 L.F.~ of 15"
oversized wastewater lines. The Developer is required to have an 8"
wastewater line to serve his development, therefore, staff has requested
the wastewater lines be oversized to provide service to the adjoining
properties. In accordance with the ordinance, the Developer is entitled
to refunds for the cost of oversizing the wastewater lines.
Developer:
Contractor:
Delmarva Properties, Inc.
Stamie E. Lyttle Company, Inc.
Contract Amount: Estimated
Total Estimated County Cost:
Wastewater (Oversizing)
(Refund thru connections)
Estimated Developer Cost
Code:
District:
Total -
$376,572.00
$106,735.70
$269,836.30
5N-572VO-E4C
Preparer:
(Oversizing)
Matoaca
Title:
Assistant Director
Jr.
Attachments:
. Yes DNO
1#
074
COUNTY PROJECT # 96-0034
VICINITY MAP
SCALE: 1"=2000'
DEEP CREEK TRUNK SEWER EXTENSION
PHASE 1 AND 2
075
-.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -L of -.L
Meeting Date:
June 12, 1996
Item Number:
7.D.ll.a.
Subject:
Conveyance of an Easement to Virginia Electric and Power Company
County Administrator's Comments:
R~J A~
County Administrator: ~
Board Action Requested: Authorize the Chairman of the Board of Supervisors
and the County Administrator to execute an easement agreement with Virginia
Electric and Power Company to install underground power lines to provide
service to the new Multi-Purpose Building at Camp Baker.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an easement
agreement with Virginia Electric and Power Company to install underground
power lines to provide service to the new Multi-Purpose Building at Camp
Baker.
District:
Matoaca
Prepare"" ~ -zJ. ()?)1 ~~
\!bhn W. Harmon
Title:
Riqht of Way Manaqer
Attachments:
. Yes DNo
1#
076
II
"...........
-
VICINITY SKETCH
CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER
COMPANY
~
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Legend
- _ _ Location 01 Boundary Lines 01 Right-Ol-Way
VlIfBlllIA POW&r
Plat To Accompany
Right-Ot-Way Agreement
Virginia Electric and Power Company
.
District
No. 97556030
<1-/7.1/
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County.City State
r-...I e H e 5rG;;<F I e (, I 1/ A-
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Dale
- -~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA Page ---L of L..
Meeting Date:
June 12, 1996
Item Number:
7.D.Il.b.
Subject:
Conveyance of an Easement to Virginia Electric and Power Company
County Administrator's Comments:
Reu~J A-~
County Administrator: ~
Board Action Requested: Authorize the Chairman of the Board of Supervisors
and the County Administrator to execute an easement agreement with Virginia
Electric and Power Company to install underground power lines to provide
service to the new addition of Beulah Elementary School.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an easement
agreement with Virginia Electric and Power Company to install underground
power lines to provide service to the new addition of Beulah Elementary
School.
District:
Dale
Preparer: c--.... -LJ () J. ~A~
~Harmon
Title:
Riqht of Way Manaqer
Attachments:
. Yes DNo
1#
f' ~19
.~
11
,-
-
VICINITY SKETCH
CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER
COMP ANY
oso
:- 6\5'
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~",
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::t:
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3
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Owner,'
~ COUN1Y OF CHE51!RF:tE
r VA.
~ t1 Af PARCEl;
066 -Og -OI-OO-()Df)"()~1
f),B. ZO~5 PG.J56
BEULAH ROA-V
,
RJ'vJ \JJ\tl\~ bD
.
Plat to Accompany
Right-at-Way Agreement
COR 16
VIRGINIA POWEll
County-Stty State
Legend
_ _ _ Location of Boundary Lines of Right of Way
Form No. 7204S9(Aug 92)
(Fonnerty 9755E103O)
-
-,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page J.... of -1-
Meeting Date:
June 12. 1996
Item Number: 7. D.ll. c.
Subject:
Conveyance of an Easement to Virginia Electric and Power Company
County Administrator's Comments:
R~~ A-!fV'~
County Administrator: ~
Board Action Requested: Authorize the Chairman of the Board of Supervisors
and the County Administrator to execute an easement agreement with Virginia
Electric and Power Company to install underground power lines to provide
service to the new addition of Robious Elementary School and to re-route the
service to the ballfields due to the new bus loop.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an easement
agreement with Virginia Electric and Power Company to install underground
power lines to provide service to the new addition of Robious Elementary
School and to re-route the service to the ballfields due to the new bus
loop.
District:
Midlothian
Preparer: ~~ ~. ~V>1
John W. Harmon
Title:
Riqht of Way Manaqer
Attachments:
. Yes DNO
1#
082
11
-
...-..;"
VICINITY SKETCH
CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY
KOGER
SOUTH
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA Page --.L of ~
Meeting Date: June 12. 1996
Item Number: 7. D. II . d .
Subject:
Conveyance of an Easement to Bell Atlantic-Virginia, Inc.
County Administrator's Comments:
Re-co~ A-~
County Administrator: ~
Board Action Requested: Authorize the Chairman of the Board of Supervisors
and the County Administrator to execute an easement agreement with Bell
Atlantic-Virginia, Inc. to install underground telephone cables to provide
phone service to the new G. W. Carver Middle School.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an easement
agreement with Bell Atlantic-Virginia, Inc. to install underground telephone
cables to provide phone service to the new G. W. Carver Middle School.
District:
Bermuda
Preparer:
~ -J. 67t-""
Jonn W. Harmon
Title:
Riqht of Way Manaqer
Attachments:
. Yes DNo
1#
(\86
II
-
VICINITY SKETCH
CONVEYANCE OF AN EASEMENT TO BELL ATLANTIC-VIRGINIA, INC.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Pageiof~
Meeting Date: June 12. 1996
Item Number:
7.D.Il.e.
Subject:
Conveyance of an Easement to Bell Atlantic-Virginia, Inc.
County Administrator's Comments:
Ru-~ ,4.~
County Administrator: ~
Board Action Requested: Authorize the Chairman of the Board of Supervisors
and the County Administrator to execute an easement agreement with Bell
Atlantic-Virginia, Inc. to install underground telephone cables to provide
phone service to the new Centre Pointe Fire Station.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an easement
agreement with Bell Atlantic-Virginia, Inc. to install underground telephone
cables to provide phone service to the new Centre pointe Fire Station.
District:
Clover Hill
Preparer:
~-J.~~
John W. Harmon
Title:
Right of Way Manaqer
Attachments:
. Yes DNO
1#
089
)"
11
-
-,
VICINITY SKETCH
CONVEYANCE OF AN EASEMENT TO BELL ATLANTIC-VIRGINIA, INC.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -L of -.L.
Meeting Date:
June 1.2. 1.996
Item Number:
7.D.12.a.
Subject:
Request for Permission to Install Sewer and Water Service for an
Existing Residence off of Drewrys Bluff Road
County Administrator's Comments:
R~J fI~
County Administrator:
~
Board Action Requested: Staff recommends approval subj ect to the execution
and recordation of an agreement acceptable to the County Attorney.
Summary of Information:
Edward L. and Jo Ann Seward have requested to extend a private water and
sewer service within a private water and sewer easement to serve a residence
at 2801 Drewrys Bluff Road.
This request has been reviewed and staff recommends approval subject to the
execution and recordation of an agreement acceptable to the County Attorney.
District:
Bermuda
preparer:c>~ -z.J. t7V' 0-,....,,,,
ohn W. Harmon
Title:
Riqht of Way Manaqer
Attachments:
. Yes DNo
1#
{)~~2
11
1
,'~
-
13
VICINITY SKETCH
REQUEST FOR PERMISSION TO INSTALL SEWER AND WATER SERVICE FOR AN
EXISTING RESIDENCE OFF OF DREWRYS BLUFF ROAD
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA Page -L of -.L
Meeting Date:
June 12. 1996
Item Number:
7.D.12.b.
Subject:
Request for permission to Make Road Improvements within an
Existing 50' Right of Way Known as Eves Lane
County Administrator's Comments:
R~.J A-~~
County Administrator:
~
Board Action Requested: Staff recommends that the Board of Supervisors grant
to James W. and Sheila H. Moore permission to make road improvements; within
an existing 50' right of way known as Eves Lane; subject to the eKecution
of a license agreement.
Summary of Information:
James W. and Sheila H. Moore have requested permission to make road
improvements within an existing 50' right of way known as Eves Lane, to
upgrade road in order to have the road accepted into the State Secondary
Maintenance System and obtain a building permit. This request has been
reviewed by staff and approval is recommended.
District:
Bermuda
Preparer:
~-J.04__
John W. Harmon
Title:
Riqht of Way Manager
Attachments:
. Yes DNo
1#
O~~5
l ""
11
-
-
VICINITY SKETCH
REQUEST FOR PERMISSION TO MAKE ROAD IMPROVEMENTS WITHIN AN
EXISTING 50' RIGHT OF WAY KNOWN AS EVES LANE
J'..
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nU5 15 TO CE;RTIPt' THAT ON 3/:23/"16 I MADE A FIElD SURVEY OF THE ~15E5 5HOHl-' HE;REON, THAT ALl.
1~T5 AND V1516LE; ~T5 AAE 5HOJI'lN ~OH. THAT ~ AAE tlO I:Nc.ROAc.HMENT5 6'1'
IMPROVEMENT5 el"n-IER FROM AD..IOIHIH6 PREMlSE5 ONTO SU6JECT ~1SE5 OR FROM 5U6JE:CT PREMISE;S
ONTO AD..IOINIH6 ~Ise; oTl-lEft THAN 5HOJI'lN ~OH.
'n-1I5 pAAGE\.. 15 L,OC.....TED IN HJD FLOOD ZONE: .C' t".s De516AATED 6Y HJD FIRM p,A.NEL -510035 0123 6.
o DENOTES PIPES FOUND
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HENSHAW PARCEL 51
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SURVEY OF 5.004 ACRES ADJACENT
TO GREENBRIAR SUBDIVISION
BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA
IN., "160121
SCALE.. I" = 100'
DATE, 08/28/"16
FBK,
GEORGE W. ROBERTSON L.S.
P.O. BOX 1630 ASHLAND, VA. 23005
(PH) 798-6795 & 748-3609 (FAX) 798-3546
P 0"'7
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-
~J",.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Pageiof~
Meeting Date:
June 12. 1996
Item Number: 7 . D. 12 . c .
Subject:
Request permission for a Fence to Encroach within an Existing 16'
Easement across Lot 21, Five Forks Village, Phase IV
County Administrator's Comments:
R~A~
County Administrator: ~
Board Action Requested: Staff recommends that the Board of Supervisors grant
James and Ruth Grant permission to have a fence encroach within an existing
16' easement across Lot 21, Five Forks Village, Phase IV; subject to the
execution of a license agreement.
Summary of Information:
James and Ruth Grant have requested permission to have a fence encroach
within an existing 16' easement across Lot 21, Five Forks Village, Phase IV.
This request has been reviewed by staff and approval is recommended.
District:
Dale
Preparer: ~ J~ -z-/. ~ ~of)o1
JO~. Harmon
Title:
Riqht of Way Manaqer
Attachments:
. Yes DNo
1#
0~~8
-
-
-
VICINITY SKETCH
REQUEST PERMISSION FOR A FENCE TO ENCROACH WITHIN AN EXISTING
16' EASESMENT ACROSS LOT 21, FIVE FORKS VILLAGE, PHASE IV
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:!ONE ~ AS .SKCWrt.~ONft~A-
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OWNER: MULSERRY CORP.
D8. 2456 PG. 32(J
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CENTERBROOK LANE
PLAT SHOWING IMPROVEMENTS ON Lor 2l
PLAN OF H FIVE FORKS VILL.A&€ _II PhASE'
:100
-
-
, ,(I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ---.L of ~
Meeting Date:
June 12. 1996
Item Number:
7.D.12.d.
Subject:
Request for Permission to Install a Sewer Service for a Residence
off of Forest Hill Avenue
County Administrator's Comments:
R~
)J.~
County Administrator:
~
Board Action Requested: Staff recommends approval subj ect to the execution
and recordation of an agreement acceptable to the County Attorney.
Summary of Information:
Cyrus W. And Nan G. Aman have requested to extend a private sewer service
within a 10' private sewer easement to serve a residence at 8644 Forest Hill
Avenue.
This request has been reviewed and staff recommends approval subject to the
execution and recordation of an agreement acceptable to the County Attorney.
District:
Midlothian
Preparer:
~-J~~
Jof:m W. Harmon
Title:
Riqht of Way Manaqer
Attachments:
. Yes DNo
1#
101
If
-
-
VICINITY SKETCH
REQUEST FOR PERMISSION TO INSTALL A SEWER SERVICE FOR A
RESIDENCE OFF OF FOREST HILL AVENUE
102
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ---.L of L..
Meeting Date:
Mav 12, 1996
Item Number:
7.D.13.
Subject:
Acceptance of a Parcel of Land along Belmont Road (Route 651)
from Mulberry Corporation, a Virginia Corporation
County Administrator's Comments:
R~~~
County Administrator:
~
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of a parcel of land containing 0.074 acres along
Belmont Road (State Route 651) from Mulberry Corporation, a Virginia
Corporation, and authorize the County Administrator to execute the necessary
deed.
Summary of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan, and
will decrease the right of way costs for road improvements when constructed.
District:
Dale
preparer~ -z.J .rY1 <>.........
John W. Harmon
Title:
Riqht of Way Manaqer
Attachments:
. Yes DNo
1#
1.04
---
-
VICINITY SKETCH
ACCEPTANCE OF A PARCEL OF LAND ALONG BELMONT ROAD (ROUTE 651)
FROM MULBERRY CORPORATION, A VIRGINIA CORPORATION
,
,
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Jacobs Road
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----
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----
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Five Forks Village-Phase V
Lot 15 - P.B.BO, Pg.98
Mulberry Corporation
D.B.2456, Pg.320 ~
N '4' 44"
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BELMONT
ROAD (Exist. R/W 30')
---
-----
Plat of a 0.074 Ac. Parcel for dedication to the County of
Chesterfield across the property of the Mulberry Corporation
located in Dale Magisterial District Chesterfield County. Virginia.
Date: December 9. 1994
Scale 1 '
60'
BODm, 'l'A YLOR AND PURYEAR. INC.
D:\ TMODEL\BELMONT.PRO
ENGINEERIl AND IlURVEVOR6
1.06
Ci t 1 RESEARCH ROAD
F.N. 10363
RICHMOND. VIRGINIA 23235
~'" ........,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA Page ---.L of L..
Meeting Date:
June 12, 1996
Item Number: 7. D .14.
Subject:
Authorization to Exercise Eminent Domain for the Acquisition of
a Sewer Easement Across the Property of Siva K. R. Gara and
Vijaya L. Gara
County Administrator's Comments:
R(l.~~ ~
County Administrator: "--'~
Board Action Requested: Staff recommends that the Board of Supervisors
authorize the County Attorney to proceed with eminent domain, and that the
County Administrator be instructed to notify the owner by certified mail on
June 14, 1996, of the County's intention to proceed with the acquisition of
the easement for the installation of the sewer line to serve Marva Maid
Dairy.
Summary of Information:
On April 24, 1996 the Board of Supervisors authorized staff to assist Marva
Maid Dairy in the Acquisition of a sewer easement and temporary construction
easement to serve the Marva Maid site.
On May 15, 1996, an offer of $6,200.00 was made by the Right of Way Office
to Mr. Siva K. R. Gara, 2302 Willis Road, for the purchase of a 16' sewer
easement and a 10' temporary construction easement. Since the offer has not
been accepted and no counteroffer has been made, it is necessary to proceed
with eminent domain on an emergency basis for the health and safety of the
public. Staff will continue to negotiate with the owner in an effort to
reach a settlement.
District:
Bermuda
preparer:~ -U. c'711~..,.,
ohn W. Harmon
Title:
Riqht of Way Manaqer
Attachments:
. Yes DNo
1#
1.07
VICINITY SKETCH
-
...........
r-;BQUEST TO AID HARVL~ dAID DAIRY IN THE ACQUISr...
AND TEriPORARY CONSTRUCTION EASEHENT
_~ OF A SEWER EASEMENT
253 254
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E 11,794, 740,17 ~ E:.J MCDONALD'S CORPORA nON ~~ ~
0". '59' .3.3" \ ( D,B. 2601 PG. 362 ~
N 74 ~ \ VAR. WIDTH ~o).D ~
1494' SEWER & WA TER LaS iE 61
S 14'57'02" E \ EASEMENT ,(IrE RO~/W
D.B. 2730 PG. 368 ST" 60' f'
PLAY' SHOW/HC A 16' SEWER EASEJ/ENY' AHlJ A 10'
Y'EUPORARY CONSrRl/CY'ION EASEJ/ENr
ACROSS Y'HE PROPERY'Y OF SIVA KR. .& VIJAYA L. CARA
9ERNUJJA JJiSrRiCr :it CHESrERFIELJJ COUNry. ViRCiNiA
COUNTY PROJECT NO. 95-0172
D.B,
UN BEARING
L1 S 24'3447
L2 N 72'1952
L3 S 28'3017
L4 S 75'0258
L5 N 28'3017
L6 S 72'1952
DIST.
E 449.04
E 95.47
E 56.28
W 16.46
W 39. 19
W 96.42
.-
:--.
MARYLAND & VIRGINIA
MILK PRODUCERS ASSOC., INC.
D.B. 2660 PG. 352
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16' SEIYER EASENENT
(9,618.10 SQ. FT.)
SIVA K.R. & VIJAYA 1..
CARA
lJ. B. 1568 rr;, 838
TAX PARCEL NO:
082-05-01-00-000-046
2302 IYIUIS ROAJ}
10' TENPORARY
CONSTRUCT/ON EASENENT
(539.08 SQ. FT.)
N 3,671,651.41
E 11,794,861.38
~
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TIMMONS
ENGINEERS · ARCHITECTS · SURVEYORS
LANDSCAPE ARCHITECTS · ENVIRONMENTAL SCIENTISTS
GEOGRAPHIC INFORMATION SYSTEMS CONSULTANTS
CONSTRUCTION MANAGERS
6501 MECHANlCSVlLLE TPK MECHANICSVlLLE. VA
711 N, COURTHOUSE RD. . . 0 RICHMOND, VA
8803 STAPLES MILL RD. 1. . 9 HENRI CO co., VA
4411 CROSSINGS BL va. PRINCE GEORGE. V...
DRAWN BY: S. OUNN SCALE: 1"=100'
CHECKED BY: m.D.D. CALC. CHK.:1fJ.J)
OA TE: 2-13-96 JOB NO.: 16JCS
,-
....-...
Meeting Date:
June 12, 1996
CHESTERFIELD COUNT\'
BOARD OF SUPERVISORS
AGENDA
Page -L of-L
I tern Number:
7.D.15.a.
Subject:
Request for Permit to Stage Fireworks Display at the Chesterfield County Fairgrounds on July
4, 1996
County Administrator's Comments:
Ru-~J ~~
County Administrator: ~
BoardAction Req uested:
Summary of Information :
The Chesterfield County Parks and Recreations Department has requested permission
from the Board of Supervisors to stage a fireworks display at the Chesterfield County
Fairgrounds on July 4, 1996, with no rain date. The Parks and Recreation Department has
conducted similar displays on the same property each year for the last six years without
incident. The fireworks supplier, Dominion Fireworks, Inc., has obtained a liability insurance
policy naming the County of Chesterfield as an additional insured party in the amount of
$1,000,000, which has been approved by Risk Management. Lt. Robert Lukhard of the Fire
Prevention Bureau reviewed this fireworks request and indicated that it meets the criteria
under the Fire Prevention Code.
Preparer:
;j~' IL"-
.' ~r 1_
;,' ~ S~d""'f", \. j...;"," .
Steven L. Micas
~j
Title:
County Attorney
1205:14090,1
1#
1.:10
I
Attachments:
DYes
.
No
@ Pn"*,on~~ '
BOAR:Jt)F SUPERVISORS
CHESTERFIELD COUN:Q(
P.O. Box 40
CHESTERFIELD, VIRGINIA 23832-0040
...
Fire Preventfen Bureau
(804) 748-1426
HARRY G. DANIEL, CHAIRMAN
DALE DISTRICT
ARTHUR S. WARREN, VICE CHAIRMAN
CLOVER HILL DISTRICT
J. L. McHALE, III
BERMUDA DISTRICT
RENNY B. HUMPHREY
MA TOACA DISTRICT
EDWARD B. BARBER
MIDLOTHIAN DISTRICT
Application for Fireworks Display
(Print or Type All Information)
LANE B. RAMSEY
COUNTY ADMINISTRATOR
Date of Application: rn, / 3, /,:tr:;~
Event Name: '1olLt..--!:f. o-:f. ~ ~E'IEb~a-t;;;v Date:
Time of Fireworks: 9: 3D tm1 Rain Date:
,
s~ 4;
AliA
/'1'1t..(J
Event Location: (.i-ft,-rE.t-.f.Qa.9 COI.-uVI:f ~,,'t,/rtclA;..vA
Shooting site/Display area: IIf:)A$~ ;f.1V6 (ma.-p A MCJ-f'€b)
(include map)
Sponsoring Organization: dfl€"skL11€fQ {of..vVf jJ.-;p:r } 1?fi7<!./Ui"aJ::N .lJ8ft:
Person In Charge of Event: :Ji-Ilt}",~ /.,r;v/ U
Mailing Address: P D. ,&~ 90 fJA-~..~.s..4 t€c..,,-G~~~
'1
City: CH6.Slac=1t~(bJ State: VA Zip: ~383,^
Work Phone: '74-6 - //3/
Home Phone: )/7 S ~ 1&5'7
Person Coordinating Fireworks :j[. G.. (I gubh~" I3tth't4.Ai-t: 77L
(for the sponsor)
Mailing Address:
/. tJ. (k.x. .'30 I f;).-/
City: .fJr:IEf...Sb~
Work Phone: 13'3'. tv '79 J...
State: YA Zip: J, 3<jtJS'
Home Phone:
Company Responsible for Shooting:
.b D M../ tV i () IV ':::t , ,u: w t) /U<J ::LiVe.. .
,
Mailing Address:
jJ. tJ. f30x.. 30 IS-
City: /€-k-tJh~
Work Phone: "7 '5 3 - (of? 9 d.....
Shooters Name: 6r IEN 7);-A-iV
State: V',4 Zip: ~3g~S
After Hours: ~&1' qS'l~
Providing a FIRST CHOICE community through excellence in public service.
-
-...,
~:)
(' \,\
'D'~M.,;?~
Note:
1. Attach a list of fireworks to be used in the display.
2. Attach a copy of the certificate of insurance.
3. Include a site drawing noting discharge site, spectator
viewing area, parking, and any nearby structures.
4. Should you have any questions, call the Fire Prevention
Bureau at 748-1426.
5. Return application to:
Chesterfield Fire Prevention
P. O. Box 40
Chesterfield, VA 23832
Print Name:
Date: 5'! 3/Qy
/ /
Applicant's Signatur
*****************************************************************
(office use only)
Remarks: fleAS€.- ~d h~tE:. 3-r'#T1ctV IS /of' l?t"rA,v"UVl~Jt.s io
hf\V p D\. ~ fe... '"' "" IT- S-r.4N.h. K~
- 5:/1e Lou-horJ 0.1:... (S'A-;/V\e.. t:(,S L,I.5r- Y&lJe)
-- f'Jo ? \' ~ ~ \ eM.S ~o {'to ,S'(!p..J
L
site suitable for display pending County Attorney and
Board of Supervisors approval.
site unsuitable.
Fire
Official:-A- ~~.I ~
Date:
~/t,,/'7'
Event Representative:
Date:
MAY-14-96 TUE 01:36 PM
-- - ..-..
-
ALL. ';0 6~CIAl..TY IN8UftAHCE, INt....
10451 Gulf Boulevard
Tre.su....e Is land FL 33"106
To II Ftee 1~'800'-237""3355 N~ti on~l
1'-800--282-67'76 FLor ida
P.01
Ced If icate Nun\be\-.~ )0 10
CEftTIFICATE OF INSURANCE
FIREWORKS DISPLAV
NAME ~ ADDRESS OF INSURED
~~minion Fireworkst Inc~
P .0. Iro)( ;$015
P0tersburq, VA 23805
ADDITIONAL IN8URED
#1 County of chesterfield, Vircr
#2 Chesterfield Parks & Recreat
CO MPAN Y I
POLICY NUMBER:
II ADXl ITY LIHI T I
9I/PD Occurrence:
Ag9\" &9.1' e:
eBl~eB!..,CDW:ReGE
I&HL~~_!DfiY[dD~~_CQ~
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_._n. L02Q L2QQ ___..,;l.t. _._..
EKCEfJ
1;1 t,ent
ID5ur
E:!t ct as ....c eVER ACiE
I~~&E&_InSu[~D~e_CDA
:~:~:: ~.'.':::Ei;:g2 ~.ij1Q ~'.~,~,~ :",:.~: :::,:: ,~:.'
___tl&QQQ&QQQCSL~___
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___llLOQQLQQQCSL!___
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ClasS B pr od uc ts
PO L ICY PER IOD'
From:
To:
7/1~/9::i
7/1~/96
7/1::i/9:;
'7/1:V96
* - COMBIN~O SINGLE L
In th(: evellt ot any matel"ial c:hange iflt 01- cancelLa.tion of sliIid po
the Company wilL endeavor to give written notice tothe party whom
tlfjc:c'i)t(,~ I~i Issued, but fcnilun: to give such notice shall. impOSi;t n
or obligation upon the Comp~nY.
NAI1E & A[IDRESS OF CERTIFICATE HOLDER: DATE OF DISPLAY. July .~
. .... ....... ....
RAIN DATE: To ,.B.e...IX
Chesterfield Parks & Recreation DISPLAY AMOUNT; $
Courthouse lOCATION OF DISPLAY: Fairgrounds
Chesterfield COlmty, Virginia in Chesterfield County, Virginia
It l!'~ a conOlllon or 'me POLICY ttlat alL fJISpLays lH.' reported to t'
leCl!~.t 24 hours in .1dvance of the display date.
This carti! lcate neither affirmatively nor negatively amendst exte
the c:OV~~\.ilge affo,-ded by the ~'ollcy(ies) desc\-ibed hEH-eon~ NOTE: I
'that t-a In In- Imclement we a 'ttle\" prohibits this dlsplaYt Covenlge wi
on a SUbsf:)o:I,uent date on which the d i1:.play is heldt wi th in the 'tel-m"
pot il::Y cordrclct. Cleanup and policing of the disp ay c:.we the \"espo.
of the spOTlSO\-1:..
The 'rollowln9 aloe additional iY\sun:~ds: allY fajr~ on:?)(tllbition, ass!
spon;;-;o,' in9 0\-9,aoi zation ()\- committee, the Ol'lnel- 01" leGsee of any pi
by Hle Nr.HIH~d Insun~d, D)" Cloy public; authot-ity 91"anting a pe\"/J)it to
InSl!l"f-:!d~ but only as respects accidents a,-ising outof negligence o.
Named J:nsu....ed 0\- the Named ITlsu)"f:?r.fts employees acting in .the r:OU~"Si:
of thl::1il- €-'mployment~ ALso, as addition.)l Named Insul-ed, any Indepe
t,"actor who fires the display on behaL" of the Named InSUl"/HI. This;
doe~j not apply to any fai Lu\-e to police 0'- cleanup the dlspl.aYt 1)1"
i:\ r I ~; i ng -t h (~nz. f \" 0 m.
This certificate Is not vaLid unles1ii an original Signature appea\-,'
( COP I es Not Va lid)
Coverage unde'- the poliCY is conditioned upon fuLL compLidnct~ by c'
with aLL ,,,pplil:able Na'tionc]l Fil-e Protection ASSOf;' tlo'/\ (NFPA) C,:
starld.l,-d!:. in effect at the time of the~~_'~S.~Pll:a,u~y
Ira- f~r-o :,.J~~€~ ft9jtc~~~~Iss.iiance....-..- ~ u\;;e'--'"
A
ALLIED SPECIAL TV INSURANCE, INC,
La
1
C ~EBAQE.._
,... ._EumL.__.,__
::c ._C.Qmeamc"...
'". Q~26......,,__._.....
Q. ," QQQCSI.~L__
e -s of
Q. ...QQ9.CSL.!L_
Qmpany at
ja Ion
ni es used
)e N,ln1ed
th ~
in scope
p\ Con..
15 r a nc e
~a ility
Jell ow.
{ I n-5u\-edt-t
l ~:. c:l nd
;,'j
-
.-..
Meeting Date:
June 12, 1996
CHESTERFIELD COUNT"\
BOARD OF SUPERVISORS
AGENDA
Page ~ of-2-
Item Number:
7.D.ls.b.
Subject:
Request for Permit to Stage Fireworks Display at Cloverleaf Mall on July 5, 1996.
County Administrator's Comments:
R~d f)~
County Administrator: ~
BoardAction Requested:
Summary of Information:
Susan A. McConnell of the Cloverleaf Mall Merchants Association, has requested
permission from the Board of Supervisors to stage a fireworks display at Cloverleaf Mall, in
the vacant field behind Hecht's Department Store, on July 5, 1996, with no rain date.
Fireworks have been displayed on the same property each year for at least the last five years
without incident. The Cloverleaf Mall Merchants Association and Dominion Fireworks, Inc.
have obtained a liability insurance policy naming the County of Chesterfield as an additional
insured party in the amount of $1,000,000, which has been approved by Risk Management. Lt.
Robert Lukhard of the Fire Prevention Bureau reviewed this fireworks request and indicated
that it meets the criteria under the Fire Prevention Code.
Preparer:
\v~:.-? . . '. ( U I '
o ~ '..A..AJ-,. v" ~.1 J'..Jv\..-k""Jl...(:j Title:
Steven L. Micas
County Attorney
1205:14093.1
1#
1.:t1.
I
Attachments:
DYes
. No
@ Pnl-..cJon~~
~'
05/08/95
11:53
LASRLLE PRRTNERS ~ 1 804 758 8755
NO.85S [;102
Fire Prevention Bureau
(804) 748-141~'
" , ~'. .,
! ~;'~.. t 1:lQr
1 :~") .iV,~..J
; :~~ n..p;,~".'~)i~f,t?rf
Application for Firewo~.ss U~;p.".'~~)v
(print or Type All ID~~at'r~Tt)-;'
'.,/",..,
;:t
1\
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I
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MARRY Go DANIEL. cHAIRMAN
DALE DIsTRICT
AATMUR So WARRBI, VICf. CHAIRMAN
CLOVER HlLJ. DISTRICT
.I. '- McHA1.E. III
8E~OA DISTRICT
RENNY B. HUMPHREY
MATOACA DISTRICT
EDWARD 8. BARBER
MIOI.OTHIAN DISTRICT
CHESTERFIELD COUNrv-
P.O. Box 40
CHESTERFIELD, VIRGINIA 23832-004()
BOARD OF SUPERVISORS
lANE B. RAMSEY
COUNTY ADMINISTRATOR
Date of Application: S/iD/ qLP
Event Name: C.\a\)llr\eo.f' N\a\ \ Ann\lcl t\(~te: f"]/5/Qto
Time of Fireworks: G\ '. 3C>1>~) Rain Date:
Event Location: l'f\u..\G \JO.d\ ~if\5 \0-\-
Shooting site/Display area: Vu.ca..nt \0+ i (\ -+he 'oo...c.k f)'"lQ..ll ~irl1
(include map) \OT . J
sponsoring Organization:~\jOr\e.o...-\ \\\0.\ l Mer('~t~ A~a:fiOf'\
Person In Charge of Event:~~l:)OY\ A. I\N~ CDnne l(
Mailing Address: ~l l
city:l1\ cntY'ond state:~ zip: 2?:J12S
Work Phone: 11lc. 8L052... Home Phone: N A
Person Coord1na ting F 1reworks ;Dom'l'('\\ LYD, flF. \/\JQr\<. ") /&.btaf:l"l\'. .fwd
(for the sponsor) I
Mailing Address~' Crt- P D ~()X ?::tJ \6
city~bu.r~ state:VlL zip:?3805.3DIS
Work Phone:.J33" 142 Home Phone: .~NA
company Responsible for Shooting: DQ.lm t\', O~.rv\;\1jrH5
Mailing Address:]) 0 B6~ 30\5
city: state:~ zip:~5
Work Phone: -, 33~ lo ,q2 After Hours: ~.f)'\{
Shooters Name: _ \ okV"'. ~B\ i:)f rry
n-.......;,1..... os li'TVIlO:T f""RnlCE community throu2h excellence in public service.
05/08/95
11:53
LRSRLLE PRRTNERS ~ 1 804 758 8755
NO. 868
[;103
-
~
r'
\
1,
Note:
1. Attach a list of fireworks to be used in the display.
2. Attach a copy of the certificate of insurance.
3. Include a site drawing noting discharge si1~e, spectator
viewing area, parking, and any nearby structures.
4. Should you have any questions, call the Fire Prevention
Bureau at 748-1426.
5. Return application to:
Chesterfield Fire Prevention
P. O. Box 40
Chesterfield, VA
23832 ~' ALL"
I c!. J
Applicant's Signa -. 1)){1P..JI ~
Print Name: 8u,&,ln A MCConne~
Date: ~ lD, I qqlo
*****************************************************************
(office use only)
Remarks: PJPA.5~ f!.",J-/-IIri- hf'f'.., <;-r7f71o) #Cf (.;l.7;;)'~'1IS9\ -ro
r
4rtAY +Or ~ 1="".... V1J.T -J" S-r.qrJj)~
- _ ~e LorAf,{),J D /C. ~/J-;"4~ a.5 /AS/ y~)
- rVD Prv1/~~ hre<p@Al
~
site suitable for display pending County Attorney and
Board of supervisors approval,
Site unsuitable.
Fire
Official.:Jt 1Je;J:-r: ~
Date:
s )g/'J~
.. I
Event Representative:
Date:
05/08/'35
11:53
LASALLE PARTNERS ~ 1 804 758 8755
:.-;:::::~':h:!._U___"". '__"
The shells to be used are:
3 "
4"
5 "
6 II
J
NO. 868
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05/08/95
11:53
LASALLE PARTNERS ~ 1 804 768 8766
ALL:""~ CPC::IAL TY n18URflt:CC,. INC,tl!I2-. 33706
G!fo~ L ,.-~~~~VA~~bo6~~~~~~~5~SL~~~ i 0 o~ 1
1'-800-282-6776 Flor Ida
NU.OOO
lI'''-I..J
10451
APRZ s ~JG
Certiflc.te Number: 29
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CERTIfICATE OF INSU~ANCE
FIREWORKS DISPLAY
w._eR It'.l&8l.., ."CO\JEaBO E_ .,.
ADDITIONAL INSURED;
#1 county of chesterfield, VA.
#2 LaSalle F\md II #3 LaSalle Advisors.Ltd.
#1'4 LaSalle partners Limited #5 LaSalle Partners
,_...E~,__Bt~f~~l~_,~~ -~~:.~...~~.
NAME ~ ADDRESS OF INSURED;
Dami nlon Fireworks, Inc.
P 0 Brj)( 3015
Pe~ersburg, VA 23805
CO MPAN v;
T. H. r.. I r.~) Ui" a flee
C ij Olfi d r. Y
pOLICY NO.: ~LG99469
l..IAL:!LITY I.,;,IMIT;
'BI/Fri ace: ~~..I.QQQ.:t.QQ~L........- .....,,_.... .......
AGG: ~l~QQQLQQQ-----------
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POU:CY pER IOn:
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i {) _. .....- ......,.- -.....,- -.... ...... ,.... '.. .....-..-
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IQ-------------.- .-
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00/00/00 00/00/00
()O/O()/OO 00/<>:)/00
* _ COMBINED SINGLE LtMll'
T!I 'i" I..::.",..:~tl'l' ()'f l~rlY tTta'l'€~)"iat d18'ng"... in. ()~.. \~,:I(.I\".:i:i!l.t/;.\t:('n of s,O!ir.l ~..lic'('ie:.;.
t h ~f " () m p iiJ!~'/ W it Len de cJ v 0 r -t i.l 9 i ve W 1" i t i E:.' n Y\ 0 t H':. f'::' 1: CI .t hE' P .'1' hi . w hi) m t 1", i t'i,
c~r 1'i.;'~:l'h: i~; i~;~U.ii!t1, \:iu.-f:' fail.urf.:'"to ':jIVt''1 s,uch Y\otH::c;~ ':;hall. dnF')-:-.;<:' nil
\ iat i i ty (q' ob t i c,:J-i:l ti (;n upon thi;:' (~u(np"'H\Y.
0'7/15/9tj
07/.1.5/96
DATE OF tl!SPLAY; J~fet:.6...._......".
RAIN DATE; To Be ned.......
D1 SPLAY AMOUNT: i_................... ...-....,
LOCATION OF In the. rear parking lot of
DISPLAY~ the mall, in field next to
the theater located in Chesterfield. County, Va.
:n .:.l :...::ni~ii;i~H) of thf~ ?()I.icy '!;\'~,;j'l; ~1.1 ~}i~~pl.~'.ly~; be \..epo\..'t:~.::d '\'Q 'H'!9 G();lipb'.n' .?!.
'2-.'.i . ~:4 tiliun; ill "HI'Yani:e of' tlH~ di\splcl')I' (jlide.
'1'11\'. ~~e.,..\!f ic.att? neithe\' i~f1'\rm~ti\ielY T\01' ne9<:dively .;..n~H\d~,;.. o~I'e'lid':lf 0" a! '.i':.rS
t~H~ ._()Vel':",~f.i (.if'f(Jrd~d by ttH? pol.icy(ies) i.:(i'~st:'(ibed tH::i"__H)ll. t~(nF.:: In th.:! E~V€~:..t
tha" 1',,1;1\'"'' il\';l.l~ment wf.~athe\" pl"<lhlbIH; this dl:;plaY7 Cov€\"a':N I~;:l ;)pplY r d
:5l1b ...Au(~n'l' d..lte on which trl~: dimrll.i3Y is tH;l'.d~ within the tE"J"ii),::) .:.1' 'l'hi? I)olic::.
r.;:on. act. CI.eanup .,;lud p<'dlr.in9 af "tht:> di~;pl..aY ()n~ ",h€.1 n:+i1>pl~Tn:'lbi li'ty Gf th!,:.
,~p 0 ',' u',. -:~.
~fh(;!';:(.11'!,,;wln9 arE' <'!dclit,I),..al ;nsun~dst .,.,ny fail' cr \,,)-xhib;ti~Hh -i:;~;;~:';,;)cl;d'\r.'r\~
~~po:.'(n';"'l(;: (j\"qc'iniz!~tion 0\' cOil1l1\itti::e, the (ii.llTH:~r' or' tr,;s'::efii of dll",' p\-i'::lTti.:;p,; ;j...::'.::I
f.:Y .I:e ;\q~.:F,,::d In~;ui'ed,o\' a 11y' put)\'i<: i:lu~hol"ity lJ'''an-t\nt':l.a pE:')f,~iit ~iO the N.7lm\?c\
;::n:; ,:.t?d 1 I:~ld only as respects ace idenh. ai"i~;)i ng out of i'ht? n~:~gl. iq,'?T1C8 c1' th,:,'
~~<~m,', :r. n'.:.l..tl' (:,:uj Q1" the Nall\((!d IT\5Un?~'~ empl~ly(~'e~~ ac:':ing in tht=:,ct.;.i.i';:;8 and SCGi:;':'
/j.t ;!',~I\"' IHflpLG'Yment. r.d~l~Ot <-J~. ,HjddiOnaL Named :r:rd:>\lr\~J, allY fJICli<:j.HHldcn'd:
c~n ,'ac'l'o," who fir'es ~he \.iisplay on b~h;:\lf of the NatlH?d ITlsiJ,-~;,d.
flii iTl,:;ul";,nce dop.s nut apply to any fa/lun? t'-l PiiLii:E? 01" (:It:.)..9Ti\ll:l th(~
d \ So: . ,,\ y? Q.... l i <-l b i I. i t y dr' i sing 1; h€-~ ref r' 0 m ..
NAj"j':;: & A[IIIRESS OF CERTIFICATE HOLDER:
CLOVERLEAF MALL MERCHANI'S ASSOCIATIOO
P.O. BOX 13407
RIClM:tID. VA. 23225
CO\l ,~q:-::. '.:.n<H?):' 'the poliCY i::. i.~OiiCldioflEH1 ~n")(;.T' 'fu.ll. r:tdl1pl.iaYicEo by ",ll. in\:;.un:H~::.
lfli-l;: .:~l.. \. <;Flf,d!cable N<!i;ional Fin? p'''o'ter.-.tio11 A<.:.sQ~:;atioTl U'WPA) l':ot1es <,,,,d
,.; t a .: ",1)" d ~G i n ef 'to fj) c t fa t t h to< 't i mE' 0 f t h t? d i ~H,) l,';I);.
Thi':,.certificat~ is not valid unless an origlndL signature appea,-s below..
(CO pies No.t Va lid · )
~
i . D~'.i.{:;~.i.dF:la~R+t~ieATE...lSSUAN;ltE.....-
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--'ilOf~-
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CONTINUE FROM PREVIOUS PAGE
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. ..
AGREEMENT /~~;.
DOMINION FIREWORKS tlt~
PETERSBURG, VIRGINIA ti;1~
THIS AGREEMENT Made this
3m
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JP.:NUARY
A.D., 19~, b~f
day of
DOMINION FIREWORKS, Inc., Party of the First Part, and CLOVBRf,rJ\li' MALT... M81\CH1WIS AS-XCIi. . ~
,
hereafter designated as the Party of the Second Part, providing for an exhibition of fireworks to be gi'.:' it
CI.JJVl:~RT.JF~l" N..l\T..:!-- UX~A'l'ED IN 'nIB COJN'l'Y OF Cm-:S'l'I:-:R}o~1f~LD. VIRGINIA
001
-~~'--'-:---;'-'-":1'-'--r-
, (
'd between
on the evening of SN1'.JUI,y 6,1996 RAIN DATE'lO DB J)l'~mFM1'..Ni'~!)
deS\gn~ted by said party of th~ .Seco~d Part,'~!:"~''i~~proved ~Y,~C!id party.of tre'::ir~tPa!1:,
t
in a " \tion to be
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The parties hereto mutually, agree, each with the other, as follows:
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1. . The said party ofothe First,P~rt agrees tl;) furnish an exhibition of fireworks substantially in accord;
gramme submitted,al1~ the partyot the First Part shall supply a sufficient number of personnel to exeClJ I
~ j
2. The party of the Second P~rt "agrees to, furnish and set up rope lines for the protection of the pub'."
to furnish ample pollceprotection'to the partypf the First Part forthe protection of its property and tHe fl'
tion without interferenC:,e from the public, and agrees to procure any and all necessary permits and IIcem:;'
be required by any gov~tnmental agency. The-party of the-Second Part also agrees to'furni"Sh-1'umbefj.H nl~'
e~ptay.. (.l) -"113 , l i;. :. " '
~
3. The party of the Second Part agrees to pay the party of the First Part, or his order, the., SUI' \"
\, , " \
$5 ~ 000.00 DOLLARS. The party of'the Second Part is responsible fo} any governmerilal
cond party agrees to pay a 1S?lo deposit of the contracted price.
20% ., ~.
4. Party of the (First) (~ Part to furnish Public Liability and property damage insurance of $1 '
Minimum, naming party of (~(Second) as additional insured.
5. Rainouts will be charged at 15% of the contracted price. Cancellations without a rain date will be cl
of the contracted price.
6. Both parties agree that the dista~b,e from the firing site will comply with all N~tional Fire Preventi(:
Standards (N.F.P.A. Section 11.23) and any local law th'at may be .different. :.._.."C'~,:,~c_..... . .;,
7. The party of the second party agrees to provide a fire truck and trained firefighters to be present whet
are fired.
:.~ with pro.
rf'le display.
,
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.\nd agrees
"1 of exhibi.
r-'hich may
~~"to-erect-
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4000 C.S.L
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8. The balance of the contracted price will be paid the night of the display, terms will be cash or.(: 'tierS-Check
,
made payable to Dominion Fireworks, Inc. i.
9. The second party agrees to furnish one (1) adult eighteen years old or older for every 100 feet radi l
site, to keep restricted area secure.
IN WITNESS WHEREOF:
DOMINfON FIREWORKS, INC.
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Meeting Date:
June 12, 1996
CHESTERFIELD COUNT\
BOARD OF SUPERVISORS
AGENDA
Item Number:
Page ~of~
7.D.16.
Subject:
Request for Music/Entertainment Festival Permit
County Administrator's Comments:
Ru..~d /-)~
County Administrator: ~
BoardAction Requested:
Staff recommends that the Board grant a musical/entertainment festival permit to the Easter Seal
Society, subject to appropriate conditions imposed by staff.
Summary of Information:
The Easter Seal Society proposes to conduct a series of outdoor music concerts for the
purpose of raising funds for the Society's program of services for individuals with disabilities. One
hundred percent of the net proceeds will be used for that purpose. Because the concerts will
consist primarily of musical renditions conducted in open spaces not within a permanent enclosed
structure, the Society must obtain a Musical/Entertainment Festival Permit, pursuant to ~ 4-18 of
the County Code.
The concerts are planned to occur on the lawn at Moorefield Park, located immediately
behind the Sheraton Park Hotel, 9901 Midlothian Turnpike. The concerts will be held on Friday
evenings from 6:00 p.m. until 8:30 p.m. beginning June 14, 1996 and ending August 30, 1996. A
total of 11 concerts are planned, with an expected average weekly attendance of 2,000-3,000 people.
'---'
Preparer: >~~ ~ c. ~ Title:
"~. Steven L. Micas
County Attorney
1205:14213.1
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Attachments:
DYes
. No
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,-
CHESTERFIELD COUNT\:
BOARD OF SUPERVISORS
AGENDA
Page 2-. o~
Summary of Information: (Continued)
The entertainment arrangements have been reviewed by the County Attorney's Office and,
within the conditions imposed by staff, meet the substantive requirements of the ordinance.
Arrangements include adequate measures to insure public safety, fire prevention, medical
protection, sanitation, traffic control, insurance coverage, relevant permits and security. If the
permit is granted, staff will monitor compliance with any conditions imposed, prior to the start of
each concert.
1205:14213.1
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Chas.Lunsford Sons & Assoc.
P.O. Box 2571
Roanoke, VA 24010
ONL V AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BV THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
EASTER SEAL SOCIETY OF VA INC
4841 Wi I liamson Road, NW
Roanoke VA 24012
COMPANY
A Ma
COMPANY
B The Continental Ins CO.
COMPANY
C
COMPANY
o
:!P:~~~AQ~I. . .....<>><.::::..:.....:.::.:.:.....<.:)..:.:.,:....:.......................... .... ......... .... .. ... ... ......
THISIS TOCERTIj::y THA T THE POLICIES OF INSURANCE LISTEDBELOWHAVE BEENISSUEDTO THEINSURED NAMEDABOVEFORTHE POLICY PERIOD
INDICA TED. NOTWITHST ANDINGANYREOUIREMENT, TERMORCONDITIONOF ANYCONTRACT OROTHERDOCUMENT WITHRESPECT TO WHICHTHIS
CERTIFICA T E MAYBE ISSUED ORMA 'I PFRT AIN, THE INSURANCE AFFORDED 8'1 THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWNMAY HAVE BEEN REDUCED BY PAID CLAMS
CO
LTR
TYPE OF INSURANCE
POLICY NUMBER
POLICV EFFECTIVE POLICY EXPIRATION
DATE (MMIDD'YY) DATE (MM'DDIYY)
LIMITS
GENERAL LIABILITY
A X COMMERCIAL GENERAL LIABILITY 9502CY026149
CLAIMS MADE 0 OCCUR (RENEWAL OF)
OWNER'S B. CONTRACTOR'S PROf
X Liquor Liab.
AUTOMOBILE LIABILITY
A X ANY AUTO 1002CY032008-0
ALL OWNED AUTOS
SCHEDULED AUTOS (RENEWAL OF)
X HIRED AUTOS
X NON,OWNED AUTOS
GARAGE LIABILITY
ANY AUTO
EXCESS LIABILITY
A X UMBRELLA FORM 4602CY032031-0
OTHER THAN UMBRELLA FORM
WORKERS COMPENSATION AND
EMI'LO\'Eniir 1..1~BILITY
B 25W9788150951
THE PROPRIETOR/ INCL
PARTNERS/EXECUTIVE
OFF ICERS ARE EXCL
OTHER
4/01/96
4/01/97
GENERAL AGGREGATE
PRODUCTS.COMP/OP AGO
PERSONAL I\. ADV INJURY
EACH OCCURRENCE
FIRE DAMAOE (Anyone lire)
MED EXP (Anyone person)
3000000
1000000
1000000
1000000
50000
000
COMBINED ~31NGLE LIMIT
4/01/96
4/01/97
1000000
BODILY INJURY
(Per person)
BODILY INJURY
(Per accident)
PROPERTY DAMAGE
9/01/95
9/01/96
X ST A TUTOR,! W!lTS
EACH ACCIDENT
DISEASE. POLICY LIMIT
DISEASE. EACH EMPLOYEE
500000
500000
500000
4/01/95
4/01/96
AUTO ONLY. EA ACCIDENT
OTHER THAN AUTO ONLY
EACH ACCIDENT
AGGREGATE
EACH OCCURRENCE
AOOREOA TE
Re: Easter Seal EntertainmentlMusical
Concert Series Each Friday - June
Park
30, 1996 - Moorefield
804/746-9214
SHOULD ANY OF THE ABOVE DESCRIBED POLIOIES BE OANOELLED BEFORE THE
Chesterfield County, Virginia
Attn: SCull Fi1:"g"r~ld W~lIc.J2obt:..-tf'
County Attorney
I
:A~~~p~~Hr(!(~~) .:.....................................................<:i.....:..............................
EXPIRATION DATE THEREOF, THE ISSUING OOMPANY WILL ENDEAVOR TO MAIL
30 DAYS WRITTEN NOTIOE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE COMPANY. ITS AGENTS OR REPRESENTATIVES,
DR
~~~:m~:~~~::
-
-
PROPOSED BAND SCHEDULE (*) FOR
MOOREFIELD CONCERT SERIES
June 14 SPECTRUM
June 21 BABY HUEY & THE BABYSITTERS
June 28 THE WALLERS
July 12 FAT AMMON'S BAND
July 19 LEGGZ
July 26 PAT McGEE & BOBBY MESSANO
August 2 CASPER
August 9 AWARENESS ART ENSEMBLE
August 16 SGG&L
August 23 THE VOLTAGE BROTHERS
August 30 BIL:t:,. & AMMON
THE ORIGINAL RHONDELS
(*) Subject to change due to circumstances beyond our
control.
-
-
This hereby authorizes Chesterfield County Board and
its lawful agents, employees, designees and law
enforcement officers to enter the Moorefield Park
property on which the Easter Seals "Moorefield's Mix
at Six" Concert Series is held at any time prior to
or during the event for the purpose of determining
compliance with the provisions of the Entertainment
Festival Permit or any state or local statutes,
ordinances and regulations.
East~ s~o \l:;
!/.p
)
May 28, 1996
R''';''doJ,1k ~kil .&-"2hj 1l10-. $---<-JlV~
Address
Fo,m no Rjt.., $ 100. bO Fo' C-i" -:t Q~ j 'M ....03 /l ~ -
$ fA LJ::<s~o IGzc....
$
$
Total $ l 00. ~o
D,pt CJJ ~
By AU. r .fi-Jj-Yot, $ /:2q 19'1b-
mo. day
Pay-in
Voucher
CHESTERFIELD COUNTY, VA.
PAYEE
357525
The Easter Seal Society of Virginia, Inc. - 4841 Williamson Rd, - Roanoke, VA 24012
-
Z44
County of Chesterfh'ld
5/22/96
permit fee
$100 . 00
(Jewell Cooke
BOARD OF DIRECTORS
Chairman of the Board
r,r;;["ke ~a~\~~a~oanoke
Roger D, Neathawk, Richmond
Second Vice Chairman
Dcnnis A, Barbour, Esq" Roanoke
Secretary
Bruce C Lunsford, Roanoke
Treasnrer
Douglas S, Hall, Richmond
Lee Blair, Salem
W. Murray Bullock, Jr., Richmond
Michael R. Frey, Centreville
Thomas L. Haake. Centreville
John M. Hudgins, Salem
Allan B. Hudson, ['ails Church
Wllliam H. Hulton, Mechanicsville
David L.-t.~e, Roanoke
Terri Mares, Hampton
Martha F:. Matthews. Parkslcy
Louis O. Mitzlaff. Vinton
Richard A. Moats, Woodbridge
Robert W, Morris, Virginia Beach
John W. Moticha. Jr.. Salem
Jeffrey L. Owens, Roanoke
Yvette RIdley, Midlothian
!\:targarct Allen Thomas. Newport News
Charles A. Wilson, Cullen
Walter C Wilson, Waynesboro
President
r. Rober! Klllgbl
State Headquarters
484 [ Williamson Rd,
P,O, Box 5496
Roanoke Va. 24012.2390
(540) 362-1656 (local)
800,365.1656 (Va, only)
(540) 563-8928 (fax)
Offices
6319 CastIc PL, Suite A,
Falls Church, Va, 22044-1907
(703) 538-4480 (phone)
(703) 237.0249 (fax)
(703) 538-2407 (TrY)
r/9291 Laurel Grove Road, Suite 2
.. ' Mechanicsville, Va, 23111-2800
(804) 746.1007 (phone)
(804) 746,92 \4 (fax)
3101 Magic Hollow Blvd,
Virginia Beach, Va, 23456-3010
(804) 468-3140 (phone)
(804) 468-3452 (fax)
Mailing Address:
P,O, Box 9185
Virginia Beach, Va, 23450-9185
Camp Ea...,tcr Seal-East
20500 Eastcr Seal Dr.
Milford, Va, 22514.9730
(804) 633-9855
Camp Easter Seal-West
Route 2, Box 534
New Castle, Va, 24127.9566
(540) 864S150
Federal Tax I.D,
#54-0515735
-
-
The Easter Seal Society of Virginia, Inc.
a,~~~~
May 28, 1996
Mr. Weldell C. Roberts
Assistant County Attorney
Chesterfield County
Administration Building, Room 503
P. O. Box 40
Chesterfield, VA 23832-0040
Dear Mr. Roberts,
Thank you for your assistance with our pursuit
of information regarding application for a Music and
Entertainment Festival Permit.
The Easter Seal Society of Virginia, Inc., whose
offices are located at 9291 Laurel Grove Road,
Mechanicsville, Virginia, is both the applicant and
the event promoter. We will receive all net
proceeds generated by the concert series. Our media
sponsors are WMXB-B103.7 FM and WRLH-Fox 35.
We plan to hold a series of weekly
family-oriented outdoor concerts on the lawn at
Moorefield Park located immediately behind the
Sheraton Park South Hotel, 9901 Midlothian Turnpike.
Concerts are planned on Friday evenings from June 14
thru August 30 except for Friday, July 5, 1996.
Gates will open at 5:30 PM with music beginning
at 6:00 PM. All activities will conclude at 8:30
PM.
The Sheraton Park South Hotel is owned by H.I.
Management Corporation, 3200 West Broad Street,
Richmond, Virginia, 23230.
Easter Seals is assuming full financial
responsibility for the Concert Series. We are
currently seeking corporate sponsors to help offset
some of our major costs.
A schedule of the bands who are scheduled to
appear and perform during the series is attached.
Formerly The Easter Seal Sodety for Crippled Children and Adults, Inc, of Virginia
-
We have postponed printing admission tickets
until corporate sponsors are identified. Should we
not print an actual ticket, admission will be
controlled through use of a hand stamp.
We anticipate being able to admit 3,000
individuals into the concert area. Adult admission
will be $3 with children 12 and under free when
accompanied by an adult.
We have contracted with Rich-Lite to provide and
service porto lets for all of the events. Units will
be remain in place from June 12 through August 30
and be serviced on a weekly basis.
We are currently negotiating with Barakel, Inc.
for post-concert clean-up and trash disposal. They
will provide their services in the actual concert
area and in the parking lots at Moorefield. Trash
will be deposited in the BFI dumpster at the
Sheraton and arrangements made for a special pick-up
the morning following each concert.
We are contacting caterers to determine which
will be our selection to provide food and soft
drinks for concert attendees. Should a food service
company become a corporate sponsor, we will also
allow their presence to sell product.
Lodging will not be a necessity for our series.
We are alerting the Forest View Rescue Squad and
the Chesterfield County Fire Department of our
event's dates and times. We will work with our
Security officers in the event of an emergency to
notify the proper emergency medical personnel.
Adequate parking facilities are available
throughout the Moorefield Complex to accommodate our
event. Our concerts are after business hours on
Friday evenings and we will not interfere with
parking space that is utilized for office workers
during their regular business hours.
Outdoor lighting will be utilized only on our
stage area to accommodate needs of performing bands.
Said lights will be under the direct control of
Steve Payne with Soundworks, our staging company.
.......,
Their illumination will not extend beyond the
property boundaries.
Music, both taped and live, will be played in
such a manner that the sound emanating will not
constitute a nuisance to adjacent property owners.
All sound issues are under the direct control of
Steve Payne with Soundworks.
We have contacted the Chesterfield County police
Department to employ off-duty officers who will
oversee parking, crowd control and all other
security components of our series.
Easter Seals carries a general $1 million
liability insurance policy to insure against injury
or damage. Chesterfield County is named as a
coinsured and the certificate indicating same is
attached herewith.
Statements authorizing Chesterfield County
principals to enter the property during our concert
series are attached herewith.
Our application fee is attached.
I trust that the above information is adequate
to meet the county's requirements for approval of
our Entertainment Festival Permit. Please do not
hesitate to call with any questions.
Thank you for your assistance.
~:c;l&a\k
wel Cooke
Vice President
jc
-
-
,.,,"~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: June 12,1996
Item Number:
7.D.17.
Subject:
Consideration of an application for a one year Highway Safety grant to
pay for additional overtime and related equipment and operating expenses
for existing personnel to increase seatbelt enforcement and reduce
drinking and driving.
County Administrator's Comments:
R~d ,4~tO'~
County Administrator: ~
Board Action Requested:
The Police Department requests permission to apply for a federal grant
which would provide funding for overtime and equipment for highway
safety issues.
Summary of Information:
In order to target seatbelt violations and drinking and driving
violations, the Police Department requests grant funding for overtime
and equipment beginning in FY97.
The total personnel costs for working approximately 2,295 hours overtime
will be $33,460 for one year. The County's in kind match is provided in
the FY97 Police operating budget. No additional operating funds will be
expended from the Police budget. In addition, the cost of equipment and
operating expenses will be a total of $35,670. The County's in kind
match is provided in the FY97 Police operating budget.
~-'
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Preparer: " \ -, ,/ / ,/./ /~/i..t" ,-
Colonel J.E. Pittman, Jr.
Title: Chief of Police
//
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Attachments:
. Yes
DNo
#
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-
-
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-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date:
Item Number:
Budaet and Manaaement Comments:
The Department is requesting permission to apply for a Federal Highway
Safety Project Grant administered through the State Department of Motor
Vehicles (VDOT). The grant will provide funding for overtime, operating
costs and equipment that will allow the Police Department to target
highway safety issues.
The grant requires Chesterfield to dedicate a certain amount of
officers' non-overtime, on-duty activity to this project. This will
mean re-deploying officers from other duties to perform activities
related to this grant; however, since these officers' salaries are
already funded, there is no net increase in the cost required by the
County. The estimated value of this in-kind service is $96,000.
In turn, the granting agency will provide $33,460 to the Police
Department to fund salaries for officers to work overtime on these
Highway Safety initiatives. In addition, the grant will provide $35,670
for equipment and other operating charges to perform these functions.
Thus, the total grant amount requested from the granting agency is
$69,130.
Preparer: (}j;(:;~-'.- ,
jl'James J. L. Stegmaier
Title: Director, Budaet and Manaaement
:1:1-5
".",........
-..
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date:
June 12, 1996
Item Number:
7.D.18.a.
Subject:
Set a Public Hearing Date to consider the Appropriation of
$202,000 in Anticipated Reimbursements from the Virginia
Department of Transportation for the Design of the Widening of
Route 10 from 1-95 to Meadowville Road.
COR~::~to~m~s: I~ ~ ~.
County Administrator:
~
Board Action Requested: The Board is requested to set a public hearing
date to consider the appropriation of $202,000 in anticipated VDOT
reimbursements for the design of the widening of Route 10 from 1-95 to
Meadowville Road.
Summary of information: The County is designing, at VDOT expense, the
widening of Route 10, from 1-95 to Meadowville Road. In August, 1995, the
Board appropriated $498,000 in anticipated VDOT reimbursements for the
design. The fee for preparing the design and is now expected to be
$700,000. Since the VDOT reimbursements for the design will now exceed
$500,000, an appropriation public hearing is required.
RECOMMENDATION: Staff recommends that the Board set June 26, 1996, as the
public hearing date to consider the appropriation of an additional $202,000
in anticipated VDOT reimbursements for the design of the Route 10 widening
from 1-95 to Meadowville Road.
Preparer:
i~nJl<.~
, .' J. McCracken
Agen260
Ttik:Director of Transportation
Attachments:
. Yes
DNO
1# 11$.1
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HENRICO COUNTY
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin Date: June 12 1996
Item Number:
7.D.18.b.
Subiect:
Set a Public Hearing Date to consider increasing the Transient
Occupancy Tax.
dministrator's Comments:
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County Administrator: ' ~
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Board Action ReQuested:
Set July 24 for a public hearing to consider an ordinance increasing
the rate on the Transient Occupancy Tax from 2% to 6%.
Summary of Information:
During the 1996 session, the Virginia General Assembly enacted section
58.1-3823 which authorizes the counties of Chesterfield, Hanover and
Henrico to increase the rate of the local Transient Occupancy Tax.
This rate, which is currently 2% of the total amount paid for rooms at
any hotel, motel, inn, tourist home, or camping ground, may be adjusted
up to 6%.
As specified under section 58.1-3823, proceeds from this additional tax
revenue "shall be designated and spent for promoting tourism, travel,
or business that generates tourism or travel in the Richmond
metropolitan area." The FY97 budget, which was based on the 2% rate,
assumes revenues of $517,200 from the Transient Occupancy Tax.
Changing the rate to 6% will generate an additional $1,034,400 in
revenue for a total of $1,551,600 for FY97.
prepare~~~~-
DYes
Title: Director. Budqet and Manaqement
Attachments:
.NO
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of1
AGENDA
Meeting Date: June 12, 1996
Item Number:
7.D.19.
Subiect:
Lease of the Greenfield Community Association Community Building for operating a teen center program.
County Administrator's Comments:
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County Administrator:
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Board Action Reauested:
Staff recommends that the Board of Supervisors authorize the County Administrator to enter into a lease agreement,
approved by the county attorney, with the Greenfield Community Association for the use of the Greenfield
Community Association Building from July 8, 1996 to August 30, 1996.
Summarv of Information:
The Board of Supervisors approved FY 96-97 funding requested to operate four teen centers during the summer
1996. The Greenfield Community Association approved the use of the Greenfield Community Association Building
to operate this teen center. The Greenfield Teen Advisory Committee which includes parents and teenagers from
the Greenfield area have requested that the program be held at this site. An $800 monthly fee, for a total of $1,600,
will be charged for use of this facility. Funds are available to pay this fee through the Parks and Recreation budget.
This program will positively impact the teen population in this area of the county.
Preparer:
~
Michael S. Golden
Title: Director. Parks and Recreation
Attachments:
DYes
.NO
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page i of .-L
Meeting Date:
June 12, 1996
Item Number:
7.D.20.
Subject:
Request to aid Mr. Jamie Lee Chafin in the Acquisition of a Sewer
Easement and Temporary Construction Easement
County Administrator's Comments:
R~uJ A~
County Administrator:
~
Board Action Requested: Staff recommends that the Board of Supervisors
authorize Right of Way Staff to aid Mr. Jamie Lee Chafin in the acquisition
of a sewer easement and temporary construction easements across the property
of Alice C. Newland and Virginia L. Johnson; subject to the execution of a
contract by Mr. Chafin agreeing to pay for all costs.
Summary of Information:
Mr. Jamie Lee Chafin has requested that the County aid in acquiring an
easement in order to provide public sewer to the proposed Village at
Midlothian Subdivision. Mr. Chafin has made several attempts to work out
an agreement with Ms. Newland and Ms. Johnson, but all attempts have been
unsuccessful.
District:
Midlothian
Preparer: 0---'K-~
Dean R. Sasek
Title: Senior Riqht of Way Aqent
Attachments:
. Yes DNo
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VICINITY SKETCH
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REQUEST TO AID MR. JAMIE LEE CHAFIN IN THE ACQUISITION OF A SEWER
EASESMENT AND TEMPORARY CONSTRUCTION EASEMENT
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Job No.: /9503& Chesferf;'efd Coun-h;1 'v{'rq/nia
. PLANNERS' ARCHITECTS, ENGINEERS, SURVEYORS.
501 Branchway Road. Suite 100. Richmond, Virginia 23236.7940571 . Fax 794.2635
11038 Lakeridge Parkway' Suite 1 . Ashland, Virginia 23005 . (B04) 5502888 . f'ax (1304) ~)~)O :>051
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Meeting Date:
June 12, 1996
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~of2-
Item Number:
7.D.21.
Subject:
Transfer of Clover Hill District and Matoaca District Three Cent Road Funds to the School Board
to Purchase 10 Cadet Sabers for the J.R.O.T.e. Program at Manchester High School
County Administrator's Comments:
County Administrator:
~
BoardAction Requested:
Transfer $1,500 from Clover Hill District Three Cent Road Funds and $1,500 from Matoaca
District Three Cent Road Funds to be donated to the School Board to purchase 10 Cadet Sabers
for the J.R.O.T.e. Program at Manchester High School administered by Meadowbrook J.R.O.T.e.
Summary of Information:
Mr. Warren and Ms. Humphrey have requested that the Board transfer $1,500 in Clover Hill
District Three Cent Road Funds and $1,500 in Matoaca District Three Cent Road Funds to
purchase ten (10) sabers to be used by cadets enrolled in Manchester High School's J.R.O.T.e.
program. J.R.O.T.e. is a school program which receives cooperative support from the U.S. Army.
It is not a military recruitment program but is designed to teach young people leadership skills,
motivational skills and discipline. The J.R.O.T.e. unit at Meadowville includes a drill team which
needs sabers for their drills. The donation requested would be made to the School Board and the
school system would purchase the sabers directly from the vendor. The sabers would be owned by
the School Board and administered by the battalion at Meadowbrook.
( Continued)
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Preparer: .. // / v ' ']1r7/'.vu-,
/' 'lames.ll. L. Stegmaier
. Director, Budget & Management
Title:
0400:14368.1
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Attachments:
DYes
. No
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CHESTERFIELD COUNT ~
BOARD OF SUPERVISORS
AGENDA
Page ~ or2.
Summary of Information: (Continued)
The balance in the Clover Hill District Three Cent account is $39,332; use of $1,500 to
purchase sabers for the J.R.O.T.C. program at Meadowbrook High School will leave an
approximate balance of $37,832. The balance in the Matoaca District Three Cent Road account
is $22,398; use of $1,500 to assist with the J.R.O.T.c. program at Meadowbrook will leave an
approximate balance of $20,898.
The actions requested in this agenda item will increase the transfer to schools by $3,000.
0400: 14368.1
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA Page 1 of 1
Meeting Date:
June 12. 1996
Item Number:
9.A.
Report On:
Developer Water and Sewer Contracts
Background:
The Board of Supervisors has authorized the County Administrator to
execute water and/or sewer contracts between the County and the
Developer where there are no County funds involved.
The report is submitted to the Board members as information.
Summary of Information:
The following water and sewer contracts were executed by the County
Administrator:
1.
Contract Number:
Project Name:
91-0190
Birkdale, Section 30
Developer:
Crimson Birkdale L.P.
Contractor:
Bookman Construction Company
Contract Amount:
Water Improvements -
Wastewater Improvements -
$25,000.00
$29,000.00
District:
Matoaca
Prepared By:
County Administrator:
~
Attachments:
. Yes DNO
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Agenda Item
June 12, 1996
Page 2
2. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
3 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
4 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
5. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
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-,
95-0003
Circuit City
Circuit City Stores, Inc.
Godsey and Son, Inc.
Water Improvements -
Wastewater Improvements -
$22,746.00
$1,432.00
Midlothian
95-0145
Second Branch, Section 1 On and Off Site Water
William B. and Gene H. DuVal
Coastal Utilities, Inc.
Water Improvements -
$85,771.00
Matoaca
95-0177
Mobile Food Mart - 701 Bermuda Hundred Road
Trek Enterprises, L.L.C.
Hypes Excavating
Water Improvements -
Wastewater Improvements -
$13,015.00
$3,080.00
Bermuda
95-0221
Arboretum - 9001 Arboretum Parkway
Southgate Associates, LLC
Castle Equipment Corporation
Water Improvements -
$16,788.00
Clover Hill
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CHESTERFIELD COUNT~
BOARD OF SUPERVISORS
AGENDA
Page .2..- of~
Meeting Date:
June 12, 1996
Item Number: 9 . B .
Subject:
Status of General Fund Balance, Reserve for Future Capital
Projects, District Road and Street Light Funds, Lease Purchases;
and School Board Agenda
County Administrator's Comments:
County Administrator:
~
BoardAction Re<luested:
Summary of Information:
Preparer:
~
Lane B. Ramsey
Title:
County Administrator
Attachments:
. Yes
D No
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CHESTERFIELD COUNTY
GENERAL FUND BALANCE
June 3, 1996
BOARD
MEETING
DATE DESCRIPTION AMOUNT BALANCE
07/01195 FY96 Beginning Fund Balance $26,492,396
09/13/95 Continue operation of Winter pock (71,000) $26,421,396
Dumpster sites on weekends thru
06/30/96
11/08/95 Appropriation of fund balance to transfer (32,750) 26,388,646
excess FY95 actual state sales tax to
schools
11/08/95 Transfer of unspent FY95 school operat- (401,062) 25,987,584
ing general fund dollars to school capital
improvement reserve
11/27/95 Transfer Excess Fund Balance (above (3,000,000) 22,987,584
7.5% ofFY96 expenditures) to the Reserve
for Future Capital Projects
l.a1.
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CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
TRADITIONALLY FUNDED BY DEBT
June 3, 1996
Board
Meeting
:Jl3.U Description Amount Balance
FY89 Excess revenue $2,119,900 $2,119,900
FY90 Budgeted addition $1,881,500 $4,001,400
Designation from June 30, 1989 $1,500,000 $5,501,400
Fund Balance
11/22/89 Purchase of land-Cogbill Road ($630,000) $4,871,400
12/13/89 Purchase building at 6701 West ($400,000) $4,471,400
Krause Road
06/30/90 Budgeted addition of excess $2,100,000 $6,571,400
reven ue
06/13/90 Purchase medical building for ($735,000) $5,836,400
future library site
06/27/90 Funds to purchase land for park ($600,000) $5,236,400
on Lake Chesdin
06/27/90 Budgeted but not appropriated funds ($2,000,000) $3,236,400
to purchase land for school
and park sites
FOR FISCAL YEAR '91 BEGINNING JULY 1. 1990
12/12/90
Fill dirt for cover repair at Fort
Darling Landfill
($180,000)
$3,056,400
06/30/91
Budgeted addition from FY91
revenues
$4,000,000
$7,056,400
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03/13/91
Designatea but not appropriated
funds to cover construction
contract for MHlMR/SA building
if bonds are not sold in
fall, 1991
($1,606,800)
$5,249,600
FOR FISCAL YEAR '92 BEGINNING JULY 1. 1991
07/01191 Regional Jail Authority as ($1,000,000) $4,249,600
approved in the FY92 Adopted
Budget (which will be reimbursed)
08/28/91 Provide funding for improvements ($315,000) $3,934,600
at Northern Area Landfill
to allow reallocation of
General Fund dollars to recycling
programs
08/28/91 Additional funding for Bon Air ($275,500) $3,659,100
Library expansion
08/28/91 Add back MHlMR building funds $1,806,800 $5,465,900
which were previously deducted
for construction
11/27/91 Appropriated funds for T.V. ($115,000) $5,350,900
arraignment equipment but holding
in reserve account until prices
and all costs are confirmed
03/27/92 Add back funds previously deducted $2,000,000 $7,350,900
to purchase land for school
and park sites
03/27/92 Funds designated for interest ($1,400,000) $5,950,900
cost in FY94 due to accelerated
1988 School bond issue
04/08/92 Designated funds for Center- ($2,314,800) $3,636,100
12/14/94 Pointe Fire Station construction
in FY95
1.33
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FOR FISCAL YEAR '93 BEGll,,"NING JULY 1. 1992
04/08/92 FY93 budget addition $2,600,000 $6,236,100
04/08/92 FY93 Capital Projects (revenue ($1,000,000) $5,236,100
sharing roads $500,000; indus-
trial access $300,000; drainage
$200,000)
04/08/92 Funds to convert Meadowdale ($1,386,500) $3,849,600
Boulevard building into Hopkins
Road Library
04/08/92 Funds to construct lights along ($500,000) $3,349,600
portions of Jefferson Davis Hwy
05/13/92 Funding for emergency access for ($80,000) $3,269,600
MilIside subdivision contingent
upon necessary right-of-way
acquisition
07/22/92 Funding for design phase of Jail ($500,000) $2,769,600
Annex
07/22/92 Funds to purchase Castlewood ($315,000) $2,454,600
08/31/92 Budget Change Request to fund ($14,000) $2,440,600
wetland study of property on
Cogbill Road
09/09/92 Supplement to finish improvements ($13,400) $2,427,200
to intersection of River and
Walkes Quarter roads
09/09/92 Funds for Charter Colony Parkway ($140,000) $2,287,200
09/09/92 Sidewalk at Enon Library ($20,000) $2,267,200
11/12/92 Designated and appropriated, if ($326,000) $1,941,200
needed, funds to cover shortfall
in construction of Public Safety
Training Building
11/24/92 Increase from FY92 Results of $661,550 $2,602,750
Operations
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12/09/92 Unappropriated funding for TV $115,000 $2,717,750
arraignment
12/09/92 Appropriated $1,941,200 balance ($2,717,750) $0
plus $661,550 addition from FY92
ending fund balance and use of funds
previously appropriated for TV
arraignment $115,000 for Jail Annex
12/09/92 Unappropriated funds from 11/12/92 $139,980 $139,980
appropriation for construction
of Public Safety Training
Building
12/09/92 Appropriated to cover shortfall ($139,980) $0
in construction of Jail Annex
06/30/93 Closure of Enon Library Sidewalk $13,401 $13,401
project
06/30/93 Funds which were not needed for the $186,020 $199,421
Public Safety Training Building.
Interest on the bonds was
sufficient to cover this appro-
priation.
FOR FISCAL YEAR '94 BEGINNING JULY 1.1993
05/12/93 Appropriated FY94 funds for Cedar ($35,000) $164,421
Springs Rural Road addition (FY94
Secondary Road Improvement)
07/01/93 FY94 Budgeted Addition $3,500,000 $3,664,421
07/01/93 FY94 Capital Projects ($2,793,000) $871,421
07/28/93 Appropriated funds to cover cost ($80,700) $790,721
of Keithwood/HyIton Park
Drainage proj ect
08/25/93 Supplemental revenue sharing match ($200,000) $590,721
for FY93 to fund Ledo Road project
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09/08/93 Supplemental appropriation for t~91,000) $499,721
Charter Colony Parkway
10/13/93 Transfer for Northern Area ($370,000) $129,721
Landfill
11/23/93 Transfer from fund balance $2,800,000 $2,929,721
per Section 18 of the FY94
Appropriations Resolution
11/23/93 Transfer for Phase I development ($660,000) $2,269,721
of the Warbro Road Athletic
Complex
12/15/93 Designation for John Tyler ($2,269,721) $0
commitment pending decision
on Bond Referendum date.
04/27/94 Reduce designation for John $49,400 $49,400
Tyler Community College by
$49,400 to $2,220,321
04/27/94 Designation to begin Fair Exhibition/ ($49,400) $0
Warehouse proj ect (These funds
will be returned after July 1)
OS/25/94 Reduce designation for John $500,000 $500,000
Tyler Community College by
$500,000 to $1,720,321
OS/25/94 Transfer for EttricklMatoaca and ($500,000) $0
LaPrade branch libraries structural
repairs
06/08/94 Release funds designated for $1,720,321 $1,720,321
John Tyler Community College
06/08/94 Health Center Commission for ($1,000,000) $720,321
06/14/95 new nursing home facility
06/22/94 Transfer to Midlothian Branch
Library ($490,100) $230,221
1::16
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FOR FISCAL YEAR '95 BEGINNING JULY 1.1994
07/01/94 FY95 Budgeted Addition $4,850,000 $5,080,221
07/01/94 FY95 Capital Projects ($3,675,000) $1,405,221
07/01/94 Return funds advanced for Fair $49,400 $1,454,621
ExhibitionlWarehouse project
07/27/94 Transfer to Clover Hill Sports ($200,000) $1,254,621
Complex
09/20/94 Return unused funds from $12,361 $1,266,982
Meadowdale library project
09/28/94 Transfer for LaPrade, Ettrick- ($160,000) $1,106,982
Matoaca branch libraries
structural repairs
11/22/94 Transfer from Fund Balance per $3,100,000 $4,206,982
Section 18 of the FY95
Appropriations Resolution
02/22/95 Transfer to purchase land and ($152,000) $4,054,982
improvements within the county
complex
03/22/95 Transfer for preparation of ($300,000) $3,754,982
construction plans to rebuild
Woolridge Road
04/12/95 Third ballfield at Warbro Complex ($150,000) $3,604,982
04/12/95 Health Center Commission for
06/14/95 new nursing home facility (1,500,000) $2,104,982
06/30/95 Closure of capital projects 3,631 $2,108,612
FOR FISCAL YEAR '96 BEGINNING JlJL Y 1. 1995
04/12/95 Additional Transfer to Schools (1,205,600) $903,012
04/12/95 For Use by County (475,700) $427,312
04/12/95 Addition to Fund Balance (230,000) $197,312
04/12/95 FY96 Budgeted Addition 6,400,000 $6,597,312
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04/12/95 FY96 Capital Projects (5,494,700) $1,102,612
04/12/95 County use for capital purchases (400,000) $702,612
05/10/95 Closure of Fair Exhibition/ 10,425 $713,037
Warehouse project
07/01/95 Supplemental revenue sharing (50,000) $663,037
match for road projects up to
a maximum of $50,000
07/26/95 Right-of-way acquisition for (200,000) $463,037
Coalboro/Otterdale connector road
(contingent on Vulcan commitment)
07/26/95 Fire suppression system for (25,000) $438,037
Eppington
09/08/95 Closure of Ramblewood/Enon 39,661 $477,697
Drainage project
09/13/95 Henricus Visitor's Center, Phase I (100,000) $377,697
09/30/95 Closure of Ledo Road Project 15,968 $393,666
11/22/95 Transfer from Fund Balance per 3,000,000 3,393,666
Section 18 of the FY96
Appropriations Resolution
11/22/95 Designated use of FY95 surplus to (3,000,000) 393,666
fund non-recurring expenses in FY97
12/13/95 Transfer for needs assessment! (82,680) 310,986
planning study for the Juvenile
Detention Home
12/13/95 Appropriation and transfer of (310,000) 986
funds for preliminary engineering
for 1/295 Meadowville area road
improvements
01/25/96 Closure of capital projects 3,592 4,578
03/27/96 Reduce designation for FY95
surplus to fund non-recurring
expenses in FY97 177,700 182,278
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03/27/96 Appropriation and transfer of (177,700) 4,578
funds for the acceleration of
Real Estate Assessor's local area
network/field data collection system
OS/24/96 Closure of Jail Annex project 236,440 241,018
OS/24/96 Return of unused project dollars to 378 241,395
reserve.
OS/24/96 County Administrator designation of (241,395) 0
funds for potential Animal Control
Shelter shortfall.
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Prepared by
Accounting Department
May 31,1996
SCHEDULE OF CAPITALIZED LEASE PURCHASES
Outstanding
Date Original Date Balance
Began Description Amount Ends 05/31/96
APPROVED AND EXECUTED
12/88 Airport State Police
Hangar Additions $128,800 $ 61,733
County Warehouse 33 1200 12/00 159300
Total 460,000 221.033
03/89 Geographic Information
System ("GIS") -
Automated Mapping
System 3,095,000 3/98 880,000
10/92 School Copier 22,797 9/97 6,634
10/92 School Copier 23,322 10/97 8,312
10/92 School Copier 18,750 10/97 6,776
09/93 School Copier 36,605 8/98 19,456
* 12/93 Real Property Lease/
Purchase 17.510.000 12/01 13.570.000
TOTAL APPROVED $21.166.474 $14.712.211
AND EXECUTED
PENDING APPROVAL AND/OR EXECUTION
None
* Second Refunding of Certificates of P articipatiol1, Series 1985
:141.
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CHESTERFIELD COUNTY PUBLIC SCHOOLS
CHESTERflELD, VIROINJA
June 11, 1996
School Administration Building
The Public Meeting Room
9901 Lori Road
Chesterfield, Virginia 23832
S :00 p.m.
7;30 p.m.
SCHOOL BOARD MEMBERS
Dianne E. Pettitt ~ Chairman, Clover Hill
James R. Schroeder, D.D.S. - Vice-Chairman, Midlothian
Elizabeth B. Davis, Dale
Marshall W. Trammell. Jr.. Bermuda
Thomas L. Wootton, Jr., Matoaca
Thomas R. Fulghum, Superintendent
AGENDA
5:00 P.M.
EXECUTIVE SESSION FOR DISCIPliNE CASES
SUPERINlENDENT'S CONFERENCE ROOM
7:30 P.M.
REGULAR SCHOOL BOARD MEETING
THE PUBLIC MEETlNC ROOM
A. Call to Order, Roll Call, Flag Salute. Mrs. Pettitt. presiding
B. Acceptance of Minute.s
May 23, 1996 (Executive Session)
May 28, 1996 (Regular Meeting)
May 30, 1996 (Executive Session)
C. Agenda Approval
D. A wards and Recognitions
#72 Recognition of the Chesterfield Sally Mae Finalists
E. Superintendent's Report
#69 Transfers
:14.2
-...
NT~ 'ritle:: I Pl'U~l i111l ~u\'J Summer Camp
F. Action Items
1.Consem Agenda
Human Resourw
1170 Recommended Personnel Action for 1995-96
.'
Imtruction
#55 Approval of Policy on Guidance and Counseling Services
Operations and Finance
#71 Approval of Contract for Architect for L. C. Bird High School Renovation
ftS6 ^ppcoval of School Board Internal Audit Administrator - Policy No. 217 and
Regulation 217.1
G. N on- Agenda Items
H. Discussion Agenda
l Announ~ements. Communications. School Board Conunents and Conunir.tee Reports
1. Execudve Session (personnel, legal, bnd/property acquisition, discipline)
K. Adj()un1lDcnt
General InfQlJUatio\.!
[he Chesterfield County School Board will meet as follows fo.r: the 1996 Calendar Year:
Januar', 2, 9 and 23, 1996; February 13 and 27, 1996; March 12 and 26, 1996; April 18, 1996; May
14 an,~ 28, 1996; and June 11 and 25, 1996; July 9, 1996; August 13, 1996; September 10 and 24,
19%, Octnhp.r R ::mcl n. 199n; Nnvemher 17., 1996: ::tnrl nP.r.P.robP.f 10, 1996, The executive
sess~onsiwork sessions will begin at 5;00 p,m. and will be held at the School Administration Building,
9900 Krause Road. Chesterfield, Virginia. The regular meetings will begin at 7:30 p.m. and will be
held at the Public Meeting Room. 9901, Lori Road, Chesterfield, Virginia. If the place or time is
c'LangtXI, rhl;! pub1i~ will bt: Jlu(ifit:u,
J1oUowmg is the procedure by which the public may speak before the School Board at any of
the above meetings:
1. Persons wishing to be heard on action items must notify the Superintendent's office by
2:00 p.m, on the day of the meeting.
2
:14.3
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2. P~rsons who have requested to offcr public tC3timony will be heard when ~ch item is
considered.
3. Persons to be heard on non-agenda items will be heard during the specified section of
the meeting.
4. It is requested that an individual conduct IDs/her presentatj,on in three minutes;
reflre~eTltatives of a group may speak for five minutes.
S. Public delegations. Public delegations or their r.epresentatives are required co submit
in writing their request for hearing and their proposals to the Superin.tendent at least
fivl:: uays pdOL Lo the meeting at whi.;h lhey wish to be beard..
3
144
,,-
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Meeting Date:
June 12, 1996
CHESTERFIELD COUNTl
BOARD OF SUPERVISORS
AGENDA
Page ~ of-2-
Item Number:
10.
Subject:
EXECUTIVE SESSION
County Administrator's Comments:
County Administrator:
~
BoardAction Re.guested:
Summary ofInformation:
Executive Session, pursuant to ~ 2.1-344A.7., Code of Virginia, 1950, as amended, for
consultation with legal counsel relating to probable litigation involving the construction of Center
Pointe Fire Station.
~ ~~
Preparer: ' J---' " Title:
Steven L. Micas
County Attorney
14338.1
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I
Attachments:
DYes
. No
DQ.
\6(& Pn_~ _"."
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~
CHESTERFIELD COUNT),
BOARD OF SUPERVISORS
AGENDA
Page -Lof-2
Meeting Date:
]1]D.~ 12, 1996
Item Number:
14.A.
Subject:
Recognizing Dr. Lowell H. Gilbert, Mr. David E. Johnson and Detective Aaron E. "Lonnie" Ott,
III, for their service on the Police Chief Selection Committee.
County Administrator's Comments:
County Administrator:
~
BoardAction Requested:
Summary of Information:
Whereas, with the retirement of Colonel Joseph E. Pittman, Jr. after twenty years of County
service as Police Chief, the Board of Supervisors initiated the selection process to appoint a new
Chief as outlined in the County Charter which designates a five person committee to recommend
candidates for appointment by the Board, and;
Whereas, the County Charter specifies that of the five person committee, two members are to be
citizen appointments: one appointed by the Board of Supervisors and one appointed by the Chief
Judge of the Circuit Court, and one member of the committee is to have police experience, and;
Whereas, Dr. Lowell H. Gilbert was appointed by the Chief Judge of the Circuit Court as one
citizen member on the police chief selection committee, Mr. David E. Johnson was appointed by
the Board of Supervisors as a second citizen member, and Detective Aaron E. "Lonnie" Ott, III,
an employee of the Chesterfield County Police Department, was appointed as the member with
police experience, and;
Preparer:'~~~
rederick W. Wi lis, .
Title:
Director, Human Resource Management
Attachments:
DYes
. No
1#
146
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page LoLL
Summary of Information: (Continued)
Whereas, these committee members devoted a great deal of time and talent to the search process
which included developing the overall approach and timetable; meeting with members of local
and state law enforcement, business and community leaders, judges, constitutional officers;
conducting public hearings in the magisterial districts to receive citizen input; and developing
recommendations for nominees, and;
Whereas, the valuable service of these committee members exemplifies the best in citizen
participation and dedication to duty and their efforts along with those of the other members of the
committee resulted in the success of the national search to recommend the candidate from which
the Board was able to appoint a new Police Chief, and;
Whereas, be it resolved, that the Board of Supervisors of Chesterfield County hereby expresses
its appreciation to Dr. Gilbert, Mr. Johnson, and Detective Ott for their outstanding service to the
citizens of Chesterfield County;
And, be it further resolved, that a copy of this resolution be presented to Dr. Lowell H. Gilbert,
David E. Johnson, and Aaron E. "Lonnie" Ott, III and this resolution be permanently recorded
among the papers ofthis Board of Supervisors of Chesterfield County, Virginia.
1#
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~of~
Meeting Date:
June 12, 1996
Item Number:
14.B.
Subject:
Resolution recognlzlng District Chief George C. Pond for
his long and dedicated service to the Chesterfield Fire
Department.
County Administrator's Comments:
County Administrator:
~
BoardAction Requested:
The staff requests that the Board of Supervisors adopt the attached
resolution.
Summary of Information:
See attached resolution.
Prep.rer:~~~
Ro rt L. Eanes
May 28, 1996
Title:
Fire Chief
Attachments:
. Yes
D No
1#
:1,18
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RESOLUTION 'L ~~CKNOWLEDGE DISTRICT CHIEF JORGE C. POND
WHEREAS, District Chief George C. Pond served as District
Chief of Company 12, Ettrick Volunteer Fire Department, from 1977
to 1985, then again from 1989 to 1992; and
WHEREAS, Chief Pond has freely given of his time since joining
the department in April 1957 and served in various ranks including
Captain from 1973 to 1974 and Assistant Chief from 1975 to 1976;
and
WHEREAS, Chief Pond comes from a long line of family members
that have been active in the Ettrick Volunteer Fire Department.
Mr. Lennie W. Pond along with Mr. Walter Edgar Eanes, donated land
for the first fire station in the Village of Ettrick and were
instrumental in starting the Ettrick-Volunteer Fire Department in
1928. Chief Pond's father, Mr. G. Calvin Pond, was a Volunteer
Chief for 22 years in the Ettrick Fire Department, and two uncles
were also very active officers and assisted in making the Ettrick
Volunteer Fire Department the fine organization it is today.
WHEREAS, It is the desire of this Board to recognize his
faithful service to the Chesterfield Fire Department and to spread
this recognition upon the Minutes Book of the Board of Supervisors
of Chesterfield County.
NOW, THEREFORE, BE IT RESOLVED, that this Board publicly recognizes
the long and distinguished service of District Chief George C. Pond
and this Board extends on behalf of its members and the citizens of
Chesterfield County, their appreciation for 39 years of service to
the County.
1Jl9
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Meeting Date:
June 12, 1996
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2-of~
Item Number:
14.D.
Subject:
Resolution Recognizing Miss Megan Wynne Lasswell for Winning
Spelling Bee Competitions
County Administrator's Comments:
County Administrator:
~
BoardAction Re~uested:
Adoption of attached resolution.
Summary ofInformation:
Miss Lasswell will be present to accept the resolution.
Preparer: ~/~'C1
Faith L. Davis
Title: Clerk to the Board of Supervisors
Attachments:
. Yes
D No
1#
-1 r-~
-'1" ),("
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RECOGNIZING MISS MEGAN WYNNE LASSWELL FOR
WINNING SPELLING BEE COMPETITIONS
WHEREAS, Miss Megan Wynne Lasswell is an eighth grade student
in the Center Based Gifted program at Manchester Middle School; and
WHEREAS, Megan won her English Class Spelling Bee, the Eighth
Grade Spelling Bee, and the Manchester Middle School Spelling Bee;
and
WHEREAS, Megan was one of forty-five contestants in the
Chesterfield County Spelling Bee which she won on February 29,
1996; and
WHEREAS, Megan won the Regional Spelling Bee sponsored by the
Richmond Times-Dispatch and held at the Arthur Ashe Center on March
31, 1996 with forty-four students participating from public school
systems, private schools, and home schooling in Central Virginia;
and
WHEREAS, Megan participated through Round Three in the 69th
Annual Scripps Howard National Spelling Bee in washington, D.C. on
May 29-30, 1996, with 247 spellers from around the united States;
and
WHEREAS, Megan represents a caliber of students of whom the
citizens of Chesterfield County and Central Virginia can all be
proud and whose high standards present a challenge and motivation
to her peers.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby congratulates Miss Megan Wynne Lasswell
for her outstanding academic achievements and wishes her well in
her future endeavors and acknowledges the good fortune of the
County to have such an outstanding young lady as one of its
citizens.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be
presented to Megan and that this resolution be permanently recorded
among the papers of this Board of Supervisors of Chesterfield
County, Virginia.
:1,S3
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ..L of-L
Meeting Date:
June 12, 1996
Item Number:
l4.C.
Subject: Resolution recognlzlng District Chief Bruce V. Vecchioni
for his long and dedicated service to the Chesterfield
Fire Department.
County Administrator's Comments:
County Administrator:
~
BoardAction Requested:
The staff requests that the Board of Supervisors adopt the attached
resolution.
Summary of Information:
See attached resolution.
prep.rer:~~~~
Rot) rt L. Eanes
May 28, 1996
Title:
Fire Chief
Attachments:
. Yes
D No
I #
1.50
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RESOLUTION TO
6\.NOWLEDGE DISTRICT CHIEF b. ~ V. VECCHIONI
WHEREAS, District Chief Bruce V. Vecchioni served as District
Chief of Company 6, Enon Volunteer Fire Department, from January 1,
1985 to January 1, 1995; and
WHEREAS, Under the direction of Chief Vecchioni, Company 6
began responding to EMS calls in the area; and, whereas, Chief
Vecchioni has been personally involved in three unit citations
received by the company; and
WHEREAS, Chief Vecchioni is the only District Chief to have
his company receive the Volunteer Company of the Year Ward every
year he was in office; and
WHEREAS, Chief Vecchioni has freely given of his time since
joining the department in 1972 and served in various ranks
including Lieutenant, Captain and Assistant Chief, and has
continued to serve dutifully as a Senior Captain since stepping
down as District Chief in 1995; and
WHEREAS, It is the desire of this Board to recognize his
faithful service to the Chesterfield Fire Department and to spread
this recognition upon the Minutes Book of the Board of Supervisors
of Chesterfield County.
NOW, THEREFORE, BE IT RESOLVED, that this Board publicly
recognizes the long and distinguished service of District Chief
Bruce V. Vecchioni and this Board extends on behalf of its members
and the citizens of Chesterfield County, their appreciation for 24
years of service to the County.
1.51.
--
.-...,
Meeting Date:
June 12, 1996
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ...L of-L
Item Number:
14.E.
Subject:
Resolution Recognizing Mr. James G. Hale for His Dedicated
Service to Midlothian High School and Chesterfield County
County Administrator's Comments:
County Administrator:
~
BoardAction Requested:
Adoption of attached resolution.
Summary ofInformation:
Mr. James G. Hale! Midlothian High School Marching/Symphonic Band
Director, accompanied by Ms. Nancy Poti, Midlothian High School
Band Assistant, will be present to accept the resolution.
~~
Preparer: .. Cl . ",-)(1,...\",")
Faith L. Davis
Title:
Clerk to the Board of Supervisors
Attachments:
. Yes
D No
1#
:!.S4
I
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RECOGNIZING MR. JAMES G. HALE FOR HIS DEDICATED
SERVICE TO MIDLOTHIAN HIGH SCHOOL AND CHESTERFIELD COUNTY
WHEREAS, Mr. James G. Hale has, with excellence in music education
and performance as his goal, successfully guided the band program at
Midlothian High School as a teacher and band director for thirty years;
and
WHEREAS, Mr. Hale has been recognized by his students and their
families through the years of his career as a dedicated teacher who
instills a love of music as well as a sense of achievement,
responsibility, and maturity in his band family; and
WHEREAS, Mr. Hale is recognized by his colleagues as an example of
the finest of educators; and
WHEREAS, Mr. Hale has directed the Midlothian High School
Marching/Symphonic Band to an unprecedented ninth consecutive year as an
Honor Band of Virginia, a distinction awarded by the virginia Band and
Orchestra Directors' Association based on the achievement of a Superior
rating at the Virginia Band and Orchestra Directors' Association State
Marching Band Festival in the fall and at the District Band and
Orchestra Festival in the spring of each of the nine years; and
WHEREAS, Mr. Hale, through the American Music Abroad Program, each
summer affords selected high school musicians the opportunity to
continue their musical growth while on a three week tour of Europe; and
WHEREAS, Mr. Hale is a talented and respected trombonist who plays
professionally in the community and is an exemplary citizen, mentor, and
role model for musicians throughout the community.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board
of Supervisors hereby recognizes Mr. James G. Hale for his thirty years
of dedicated service to Midlothian High School and his community, as
well as, for his ability to inspire and challenge students to use their
talents to continue in their pursuit of excellence in music education
and performance and to make a commitment to music in their lives.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be
presented to Mr. Hale and that this resolution be permanently recorded
among the papers of this Board of Supervisors of Chesterfield County,
Virginia.
1r-r-
....)..:>
--
-.
Meeting Date:
June 12, 1996
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~of2-
Item Number:
14.F.
Subject:
Resolution Recognizing Robious Elementary School Fifth Grade
Students for Their Outstanding Representation of Chesterfield
County
County Administrator's Comments:
County Administrator:
~
BoardAction Requested:
Adoption of attached resolution.
Summary of Information:
Staff has received a request from Mr. Barber for the Board to
recognize the Robious Elementary School Fifth Grade Students for
their participation in the Junior American Citizen's Contest.
Mrs. Rosa Noyes, Teacher, Mrs. JoAnn Arns, Co-Teacher, and
students will be present to accept the resolution.
Preparer:
d-c f~
. ') - \
'" uJt:~::. II\... ) O.A ,( /)
Faith L. Davis
Title: Clerk to the Board of Supervisors
Attachments:
. Yes
D No
1#
156
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RECOGNIZING ROBIOUS ELEMENTARY SCHOOL FIFTH GRADE
STUDENTS FOR THEIR OUTSTANDING REPRESENTATION
OF CHESTERFIELD COUNTY
WHEREAS, the Robious Elementary School fifth grade
collaborative class of Mrs. Rosa Noyes and co-teacher, Mrs. JoAnn
Arns, entered a contest sponsored by the Society Daughters of the
American Revolution in the Group Special Projects category; and
WHEREAS, this class project was entered in the Junior American
citizen's Contest which follows the theme, "Heritage of Our
Community"; and
WHEREAS, the entry by this fifth grade collaborative class of
thirty students received recognition at the local level, qualifying
it to compete in the state competition; and
WHEREAS,
Virginia and
included five
awarded first
level; and
the entry received first place in the state of
was sent to the Eastern Divisional level which
states and washington, D. c., where it was again
place and continued on to compete at the national
WHEREAS, at the national level, this entry was a winner and
ranks second in the nation for Robious Elementary School's
photobook and first in the nation for the School's video.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors extends its congratulations to Mrs. Rosa
Noyes, Mrs. JoAnn Arns, and their fifth grade collaborative class
at Robious Elementary School for their participation and
recognition in the Junior American citizen's Contest and for their
outstanding representation of Chesterfield County.
AND, BE IT FURTHER RESOLVED, that the Board of Supervisors
acknowledges the contributions of the Robious Elementary School
students who participated in the Contest and to Mrs. Noyes and Mrs.
Arns for their dedication to teaching.
:1S7
.-....
-....
Meeting Date:
June 12, 1996
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page .....L of...L
Item Number:
14.G.
Subject:
Resolution Recognizing the 1996 Midlothian Middle School Lady
Mustangs Soccer Team for Their Outstanding Accomplishments and
Sportsmanship
County Administrator's Comments:
County Administrator:
c/<<
, \
BoardAction Re'luested:
Adoption of attached resolution.
Summary of Information:
Mr. Eric Robinson, Coach, and members of the soccer team will be
present to accept the resolution.
Preparer:
A . '\
~,J:=Du,i)
Faith L. Davis
Title:
Clerk to the Board of Supervisors
Attachments:
. Yes
D No
I #
158
I
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RECOGNIZING THE 1996 MIDLOTHIAN MIDDLE SCHOOL
LADY MUSTANGS SOCCER TEAM FOR THEIR
OUTSTANDING ACCOMPLISHMENTS AND SPORTSMANSHIP
WHEREAS, participation in middle school sports has long been an
integral part of Chesterfield County's educational, physical, and
emotional development for students; and
WHEREAS, Mr. Eric Robinson, Coach of the Midlothian Middle School
Lady Mustangs Soccer Team, has been in the field of coaching for the
past twenty-three years; and
WHEREAS, under Mr. Robinson's guidance and direction, the 1996
Midlothian Lady Mustangs finished the regular season with a 10-0-0
record, won the County Tournament with a 13-0-0 record, and have scored
2503 goals in the last three seasons; and
WHEREAS, the Midlothian Lady Mustangs have a four year record of
51-0-1; and
WHEREAS, the Captains of the Midlothian Lady Mustangs -- Miss Megan
"Barker" Carney' Miss Dena "Dent" Floyd", and Miss Megan "C.G."
Dickerson and their teammates -- Miss Elizabeth "Rettig" Leslie; Miss
Melissa "Brewster" Beck; Miss Sally "Sauce" Linkenauger; Miss Christine
"Lea" Budlong"; Miss Lauren "Ibex" Weidner: Miss Christine "Trite"
Schnurman; Miss Allison "Nadir" Dunning; Miss Jennifer "Juno" Snee; Miss
Jenny "Chirp" Roberts; Miss Mallory "Eddy" Harris; Miss Katie "Kudu"
Kelly; Miss Erin "Stork" Crane; Miss Maggie "McGregor" Mroczkowski; Miss
Stacey "Batten" Pavlak; Miss Allison "Yikes" Swann; Miss Jennifer
"Zowie" Summers; Miss Rebekah "Peel" Neal; Miss Cameron "Chevy"
Pritchard; Miss Laura "Aegir" Hall; Miss Kendall "Nav" Sexton; Miss Kara
Ramses" Ramer; Miss Megan "Noey" Boardway: Miss Ashley "Gidget" Delans;
Miss Amy "Mask" Kelly; Miss Emily "Sund" Kavanaugh; Miss Jessica "Roust"
whitt; Miss Casi "Vest" Beran; Miss Amanda "Nuggets" Clark; and Miss
Afaf "Jost" Salem have remained undefeated for the past four seasons.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board
of Supervisors hereby commends the 1996 Midlothian Middle School Lady
Mustangs Soccer Team for their outstanding accomplishments and splendid
sportsmanship.
AND, BE IT FURTHER RESOLVED, that the Board of Supervisors, on
behalf of the citizens of Chesterfield County, hereby expresses their
best wishes for continued success to the Midlothian Lady Mustangs.
~S9
--- ~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page -.l...of1-
June 12, 1996 AGENDA
Meeting Date:
Item Number: 14. H.
Subject:
Resolution recognizing the Route 360 Corridor Plan participants in recognition of the County's Receipt
of the Virginia Meritorious Professional Planning Award
County Administrator's Comments:
County Administrator:
j~
BoardAction Re<luested:
Summary of Information:
The Route 360 Corridor Plan won the Virginia Chapter of the American Planning Association A ward for
integration of market feasibility and design standards to strengthen the sustainability and market appeal
of the suburban community that makes up Route 360.
Preparer.
Title:
Director of Planning
C'DATAIAGENDAI4JUNE11';<
I
Attachments:
. Yes
D No
@ _00__
-
HONORING THE ROUTE 360 CORRIDOR PLAN PARTICIPANTS
IN RECOGNITION OF THE COUNTY'S RECEIPT OF THE VIRGINIA
MERITORIOUS PROFESSIONAL PLANNING AWARD
WHEREAS, the virginia Chapter of the American Planning
Association has honored Chesterfield County with its Meritorious
Professional Planning Award for the Route 360 corridor Plan; and
WHEREAS, the Association stated that the Plan was recognized
for its "Integration of market feasibility and design standards to
strengthen the sustainability and market appeal of the suburban
community that makes up Route 360"; and
WHEREAS, The Honorable Harry G. Daniel and The Honorable
Arthur s. Warren, Board of Supervisors' members, and Mr. Russell J.
Gulley and Mr. Kelly Miller, Planning Commission members, provided
visionary and effective leadership in the development of the Plan;
and
WHEREAS, business leaders, civic leaders, property owners, and
citizens joined together to actively participate in the planning
process through numerous meetings and discussions, voicing
differing opinions, yet working continuously to reach consensus on
the Plan; and
WHEREAS, many citizens helped shape the Plan and the following
persons were especially involved and critical to the success of the
Plan: Ms. Helen Bailey, Mr. Alan Barnes, Mr. Ken Blalock, Mr.
Charles Coker, Mr. Dick Collier, Mr. Mike Creasy, Mr. Paul
Grasewicz, Ms. Nayota Gusler, Mr. Jim Regimbal, Mr. John siebert,
Mr. Bill Walton, and Mr. Dick White; and
WHEREAS, economic studies provided participants with a
realistic understanding of the Corridor's development potential;
and
WHEREAS, special design standards were adopted which will
assist in maintaining the long term success of the surrounding
residential neighborhoods and business areas and will provide a
special focus and image for the entire community.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of supervisors hereby acclaims the high quality work of the
360 Corridor civic and business leaders and government officials
for their preparation of the Route 360 Corridor Plan.
AND, BE IT FURTHER RESOLVED, that the Board publicly
recognizes all Route 360 corridor Plan participants for their
quality professional work and receipt of the Meritorious
Professional Planning Award from the virginia Chapter of the
American Planning Association.
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Meeting Date:
June 12, 1996
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~of2-
Item Number:
15.A.
Subject:
Public hearing to consider amending the County's Weed Control Ordinance (* 10-19.1)
regarding: 1) notice requirements, 2) collection procedures, and 3) the penalty for violation
of the Ordinance.
County Administrator's Comments:
R~c1 AH"~ ~ ~ ~.
County Administrator:
~
BoardAction Requested:
Adopt the attached Ordinance amending the County's Weed Control Ordinance (~ 10-19.1).
Summary of Information:
The Board set a public hearing on this date to consider the adoption of the proposed
Ordinance. The County's Weed Control Ordinance was originally enacted in 1977.
Historically, weeds and other uncontrolled vegetation on private property which violate the
Ordinance have generated approximately 500 citizen complaints per year. Many of these
complaints involve the same properties year after year. The proposed changes to the
Ordinance, outlined below, are intended to reduce repeat violations of the Ordinance and to
maximize recovery of the costs incurred by the County in enforci~g the Ordinance.
Notice Requirements
The current Ordinance requires that a notice be sent to the property owner by certified
mail, return receipt requested. The property owner has ten (10) days from the receipt of
the notice to mow his property. Occasionally, the return receipt is not returned
after mailing, which indicates that the owner has not received the notice. This makes it
difficult to recover the County's cost of cutting the property since notice to the owner is
required by state law. The proposed amendment allows for mailing or hand-delivery of the
notice and is consistent with the state enabling legislation (Va. Code ~ 15.1-11).
~
Preparer: ~~,,-J_. lJ\}.f.... ( 'vI.><:J
Steven L. Micas
Title:
County Attorney
1314: 13366.2
1#
:H;O I
Attachments:
. Yes
D No
@ Pn_~_"",,,
.-.
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6)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2- o~
Summary of Information: (Continued)
Collection Procedures
The collection procedures can be utilized to enforce the lien created by unpaid assessments
on a parity with liens imposed for unpaid real estate taxes and would be administered by the
Treasurer's Office. The additional language will make the County's collection mechanism
consistent with the language of the state enabling legislation.
Misdemeanor Violation
Currently, there is no criminal penalty for violating the Ordinance. Va. Code ~ 15.1-11
provides that violation of the Ordinance can be classified as a Class 4 misdemeanor
(maximum $250 fine upon conviction). Staff believes this penalty would encourage repeat
offenders to comply with the Ordjnance.
The Board should note that the Ordinance only applies to vacant property. At present,
there is no statutory authority for the County to mow weeds or grass on occupied property.
Va. Code ~ 15.1-11.01, which allows such mowing in certain circumstances, is not applicable
to Chesterfield County. In the past, certain occupied properties have been cut by the County.
A bill to eliminate the distinction between mowing on vacant and occupied property created
by Va. Code ~ 15.1-11 failed in this year's General Assembly. In order for the County to
regulate the cutting of grass or weeds on occupied property, the Code of Virginia needs to
be amended. Staff will place an item on the County's proposed 1997 legislative program for
the Board's consideration. The Health Department, Parks and Recreation, Treasurer's Office,
Building Official and Community Development all concur on these changes.
1#
1-(;1
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
AND REENACTING SECTION 10-19.1 RELATING TO
UNLAWFUL CONDITIONS OF WEEDS, SHRUBBERY, TREES AND OTHER
VEGETATION GENERALLY
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 10-19.1 (~f the Code of the County of Chesterfield. 1978, as
amended, is amended and reenacted to read as follows:
Sec. 10-19.1. Unlawful conditions of weeds, grass, shrubbery, trees and other
vegetation generally.
(a) ill It shall be unlawful for the owner of any vacant developed or
undeveloped property. including such property upon which buildings or other
improvements are located. within the boundaries of platted subdivisions or any other
areas zoned for residential, business, commercial or industrial use in the county to
permit to remain thereon, any grass. weeds, brush or other noxious uncontrolled
vegetation in excess of eighteen (18) inches in height.
122 It shall further be unlawful for the owner of any lot or parcel of land to
permit to grow or remain thereon any hedge, shrub, tree or other vegetation, the
limbs, branches or other parts of which overharig, extend or protrude into any street,
sidewalk or public alley in a manner which obstructs or impedes the safe and orderly
movement of persons or vehicles thereon, or in the case of trees, when the dead limbs
or branches thereof are likely to fall into or across such street or sidewalk, thereby
endangering such persons and vehicles.
m Upon remedying any such unlawful condition, the owner shall dispose of
such vegetation in such a manner as to eliminate any potential fire hazard.
(b) 'Nhene'/er thc county administrator or the official dcsignated by him
determincs any of such unlawful conditions to cxist, he shall notify the property owner
of reeord of such determination, by certified mail, return receipt requested, sent to the
address listed in thc real estate tax records, requiring such property owncr to correct
the condition. If the condition is not corrected ..vithin ten (10) days aftcr receipt of
such notice, the county administrator or his designee may order such condition to be
cleared or corrected, either by county fcorces or by a private contractor. The cost
thereof, together with an administrative handling charge of fifteen dollars ($15.00), shall
be billed to the propcrty o'v'mer and if not paid shall be added to and collected in the
same manner as the reul estate tax on such property. The county administrator or his
designee shall certify the costs and expenses to the treasurer of the county, who shall
collect such amount; and if such amount shall remain unpaid for a pcriod of sixty (60)
days, then the treasurer of the county shall certify such charges as being unpaid to the
11 c ~-)
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/'
-
clerk of the circuit court of the county, v/ho shall maintain a record book of such
dclinqucnt costs and cxpcnscs on file in thc rccords of his office.
(b) Whenever the county administrator. or the official designated by him. has
determined by reports. inspections or otherwise. that any such unlawful condition in
fact exists. he shall notify the owner of the land upon which the violation exists to cut
or cause to be cut the grass. weeds. brush or other uncontrolled vegetation within such
reasonable time as is specified in the notice. Such notice shall be in writing. shall be
delivered by hand or mailed to the last known address of the owner and shall be
complied with by such owner.
If such grass. weeds. brush or other uncontrolled vegetation are not cut within
the required time. the county official designated by the county administrator shall cause
them to be cut and the costs and expenses thereof. including an administrative
handling charge of thirty-five dollars ($35.00). shall be billed to the property owner and
if not paid shall be added to and collected in the same manner as the real estate tax
on such property. The county administrator or his designee shall certify the costs and
expenses to the treasurer of the county. who shall collect such amount: and if such
amount shall remain unpaid for a period of sixty (60) days. then the treasurer of the
county shall certify such charges as being unpaid to the clerk of the circuit court of
the county. who shall maintain a record book of such delinquent costs and expenses
on file in the records of the clerk's office. Every charge authorized by this section
as a result of a violation of paragraph (a)(1) with which the owner and lien holder
of any such property shall have been assessed and which remains unpaid shall
constitute a lien against such property ranking on a parity with liens for unpaid local
taxes and shall be enforceable in the same manner as provided in Articles 3 and 4
of Chapter 39 of Title 58.1 of the Code of Virginia. as amended.
(c) Any owner who violates Sec. 10-19.1 (a)(1) shall be guilty of a Class 4
misdemeanor.
(2) That this ordinance shall become effective immediately upon adoption.
1314: 12733.4
1J;3
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jgirijmonJ) ~imt~ . ii~Vr\cb
..-..
An MHliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
IAccount NUT.l
220806
I... Date
06/05/96
Advertising Affidavit
(This is not a bill, please pay from invoice)
CHESTERFIELD CO.BO.SUPV
ATT THERESA PITTS
BOARD OF SUPERVISORS
POBOX 40
CHESTERFIELD VA
23832
Description
,Size:
) Total Cost
06/05/96 121
TAKE NOTICE TAKE NOTICE THAT THE BOARD 0
1 x 24
200.64
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
Take noti~a~~:llroard 01 Su-
pervisors of Chesterfield County,
Virginia, at a regular meeting on
June 12, 1996 at 7:00 p,m, In the
. County Public Meeting Room at
Chesterfield Courthouse, Chester.
field, Virginia. wlli hold a public
~~a~~9;~~n~n~bd:~end the Code
of the County of Chesterfield,
1978, as amended. by amending
end reenacting section fO-19,1 re-
lating to unlawful conditions of
weeds, shrubbery. trees and other
, vegetation generally,
A copy of the ordinance is on file
in the Clerk to the Board of Super-
visors Office, Room 504, 9901 Lori
Roadii Chesterfield. Virginia, and
may e examinee by all Interested
persons between the hours of 8:30
a.m. and 5:00 p,m" Monday
through. Friday,
This is to certify that the attached MEETI NGS - COMI NG
was published by Richmond Newspapers, Inc., in the City
of Richmond, State of Virginia, on the following dates:
EVENTS
OS/29/96 06/05/96
The first insertion being given
OS/29/96
Sworn to and subscribed before
me this G--f o-0'lo
S f V. .. Notary
tate 0 Irglnla
City of Richmond
My Commission expires
03/31/97
THIS IS NOT A BILL, PLEASE PAY FROM INVOICE.
THANK YOU
.-..
.-.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~of2-
Meeting Date:
June 12, 1996
Item Number:
lS.B.
Subject:
Public Hearing for a Zoning Ordinance Amendment Relative to Development
Standard Waivers
County Administrator's Comments:
R~~~
~~~J'
County Administrator:
~
BoardAction Requested:
Planning Commission and staff recommend the Board of Supervisors adopt
the attached Zoning Ordinance amendment.
Summary of Information:
The intent of a development standard waiver is to allow relief from
uniform development standards based on unique circumstances.
The ordinance, as currently written, contains findings the Planning
Commission must make to grant a modification to or waiver from a typical
development standard in those areas where the Board of Zoning Appeals
does not have the authority to grant a variance. These findings have
proven difficult to make, even in cases where staff and the Commission
support the request.
This amendment is designed to continue to require compliance with the
County's high quality development standards except in unusual
situations. The most significant portions of this amendment are:
.
Section 21.1-12.1 (b)
Planning Commission to
five (5) findings" to
compliance with all of
. . . . change the language allowing the
grant a waiver from "...make the following
". . . considers and determines substantial
the following factors",
Prep.rer~ ~ bM:
Thomas E cobson
Title:
ni~~~rn~ nf Plannin~
C'\DATA\AGEANDA1'#U.."'O/~~11
I
Attachments:
. Yes
D No
(J0.
16<9 _~__
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-,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page L.. of.2.
Summary of Information: (Continued)
· Section 21.1-12.1 (b) (1) . . . . allow the Commission to consider
the condition of "nearby properties" in granting or denying a
request, and
· Section 21.1-12.1 (e) (2) . . . the commission may not grant a
request if "ordinary" financial considerations are the principal
reason for the requested modification.
On March 19, 1996, the .Planning Commission unanimously recommended
approval of the attached Zoning Ordinance Amendment.
1#
:1 (is
I
I
I
II
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
AND REENACTING SECTION 21.1-12.1 RELATING TO
MODIFICATIONS TO DEVELOPMENT STANDARDS AND REQUIREMENTS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 21.1-12.1 of the Code if the County if Chesterfield, 1978, as
amended, is amended and reenacted to read as follows:
Sec. 21.1-12.1. Plannini commission may irant modifications to development
standards and reQ.uirements.
(a) Except for those development standards or requirements which must be modified by the
granting of a variance, a conditional use or a rezoning, the planning commission may grant
modifications, with or without conditions, to development standards or requirements specified in this
chapter. The planning commission shall fix a reasonable time for the hearing of an application under
this section and decide the same within sixty (60) days.
(b) No modification to a development standard or requirement shall be authorized by the
planning commission unless it considers and determines substantial compliance with all of tmtkes
the following factors. five (5) findings:
(1) By reason of the exceptional narrowness, shallowness, size or shape of the specific
piece of property or nearby properties or by reason of exceptional topographic
conditions or other extraoIdina:l:'y exc~tional situation or condition of relatin~ to such
pioc.e. of property,W,s, the strict application of the terms of this chapter would
effectively prohibit or unreasonably restrict the use of the property.
(2) The granting of such modification will alleviate a clearly demonstrable hardship as
distinguished from a special privilege or convenience, and such hardship is not
shared generally by other properties in the same zoning district and the same
vicinity .
(3) The modification will not be injurious to the use and enjoyment of adjacent property
owners; will not diminish or impair property values within the neighborhood; will
not change the character of the district; and will not be detrimental to or endanger
the public health, safety, or general welfare.
(4) The condition or situation of the property concerned or the intended use of the
property is not of so general or recurring a nature as to make reasonably practicable
the formulation of a general regulation to be adopted as an amendment to this
chapter.
~ The Applicant did not CIoate tlK. cOMilion Of situation gc.nerating the need fo1: the
nlodifkation and the applkmt. has e.maatcd all otheI pHlGtkablc. solnuons to the
problem, inc.lading but not limited to the ACCjuisition of Additional pIoperty, the
1
1 ('6'
~ )
-
-
elimination or Iede5ign of stluc.tules, or the leduction of development demit)
m The jlrantin~ of such modification will allow the proiect to comply with the adopted
Comprehensive Plan.
(c) In authorizing a modification, the planning commission may impose conditions regarding
the location, character and other features of the proposed structure or use as it may deem necessary
to the public interest; and it may require a guarantee or bond to remain in effect until compliance
with such conditions has been met.
(d) The planning commission shall not grant more than the minimum necessary modification
to the appropriate development standard or requirement to resolve the hardship. The planning
commission shall not grant a permanent modification to a standard or requirement if a temporary
modification will suffice. A temporary modification may be granted if the planning commission
determines that permanent compliance will be obtained in a future phase of development.
(e) The planning commission shall not grant a modification to any development standard or
requirement if:
(1) The granting of the modification will constitute the granting of a variance, special
exception, conditional use or a rezoning.
(2) Ordinal:}' Ffinancial considerations are the principal reason for the requested
modification.
(3) The modification amends a property-specific condition imposed by the board of
supervisors or the board of zoning appeals unless such condition specifically grants
such modification authority to the planning commission.
.w The applicant created the condition or situation ~eneratinjl the need for the
modification and the applicant has not exhausted all other practicable solutions to the
problem. includin~ but not limited to the aCQl1isition of additional property r the
elimination or redesijln of structures. or the reduction of development density.
(t) In the event the applicant disagrees with the final decision of the planning commission,
he may file a written appeal with the circuit court within sixty (60) days of that decision. In
addition, adjacent property owners may appeal the final decision of the planning commission by
filing a written appeal with the circuit court within sixty (60) days of that decision. Adjacent
property owners I appeals shall be limited to conditions which directly affect the property owners
and include access, utility locations, buffers, conditions of zoning, architectural treatment, and land
use transitions. The court shall fIX a reasonable time for hearing of the appeal. During this period
the director of planning shall not approve any applicable site plan, building permit or record plat.
(2) This ordinance shall become effective immediately upon adoption.
1014: 11803.1
Devstd15
2
-11 ('~'
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1Aithmon~ ~imt5 .iif)p""~cb
~
An Affiliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
IAcc6lJntNurnl
220806
I Date..
06/05/96
Advertising Affidavit
(This is not a bill, please pay from invoice)
CHESTERFIELD CO.BO.SUPV
ATT THERESA PITTS
BOARD OF SUPERVISORS
POBOX 40
CHESTERFIELD VA
23832
Description})
Total Cost>
06/05/96 121
TAKE NOTICE TAKE NOTICE THAT THE BOARD 0
1 x 26
217.36
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
- ~~
, that the Board 01 Su-
Take notice 1 Chestertield County.
perllsors 0 ular scheduled
Virginia. at Wed~Sday. June 12.
meeting 07~00 p m in the County
1996 at, " t the Ches-
Public Mee~~~~~s~ ~hesterti~ld.
te,rtleld Coil hold a public heating
Vllglma. WI
to consider: d the Code
An ordinance to a~e'Chestertield.
01 the County 0 amending
1978, as amended. by 21,1-12,'
and reenacting ,sec\\~~s to devel
relating to modlhca d require.
opment standards d~~nt clarifies
ments, ThIs bam,.::,~ch the Planning
the proce;;s y rant waivers or
CommiSSion may g 'cal develop-
modifications to tyPI _
ment standa,d;mation is desired,
If I~~e~o~a~ the Plannin~:~
~artment. a\ 7:~010~~, ~ 5:00
the h~u6~d~V through Friday, ~
.P...m,.
This is to certify that the attached MEETI NGS - COMI NG
was published by Richmond Newspapers, Inc., in the City
of Richmond, State of Virginia, on the following dates:
EVENTS
OS/29/96 06/05/96
The first insertion being given
OS/29/96
Sworn to and subscribed before
~-1 o--qlp
Ah .
~
1!\a.o~
St t V" Notary Public
a e 0 Ir a
City of Richmond
My Commission expires 03/31/97
THIS IS NOT A BILL, PLEASE PAY FROM INVOICE.
THANK YOU
-
-
....
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page lof2
Meeting Date: June 12, 1996
Item Number:
15.C.
Subject:
A public hearing to consider appropriation of anticipated VDOT
reimbursements and authorization to enter into a VDOT/County
design/right-of-way acquisition/construction agreement for the
Walmsley Boulevard/Newby's Bridge Road intersection project.
County Administrator's Comments:
R~J ~ovJr~~'
County Administrator:
~
Board Action Requested: The Board is requested to appropriate $560,000 in
anticipated VDOT reimbursements and authorize the County Administrator to
enter into a VDOT/County design/right-of-way acquisition/construction
agreement for the Walmsley Boulevard/Newby's Bridge Road intersection
project.
Summary of information: When the Board approved the Secondary Road Six
Year Improvement Plan in February, staff was directed to meet with VDOT to
determine if the construction dates for the projects could be accelerated.
VDOT has agreed to allow the County to assume the design, right-of-way
acquisition and construction activities, at VDOT cost, for the Walmsley
Boulevard/Newby's Bridge Road intersection project in order to accelerate
its construction. The estimated cost of the project is $560,000. Since
the project cost exceeds $500,000, an appropriation hearing is required.
If the County assumes the responsibility for this project, a VDOT/County
design/right-of-way acquisition/construction agreement similar to those the
(Continued on next page)
Preparer:
l(~
Title: Director of Trans:portation
R.J. McCracken
Age. Yes
DNO
1#
Attachments:
1. (;8
,:/1
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-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of2
Summary of Information: (Continued)
County has executed in the past, will be necessary. Under the terms of the
agreement, the County will perform the various activities and be reimbursed
by VDOT. Staff will also need to be authorized to acquire right-of-way, by
condemnation if necessary.
Recommendation: Staff recommends that the Board take the following
actions:
1) appropriate $560,000 in anticipated VDOT reimbursements for the Walmsley
Boulevard/Newby's Bridge Road intersection project;
2) authorize the County Administrator to enter into a VDOT/County
design/right-of-way acquisition/construction agreement acceptable to the
County Attorney, for the Walmsley Boulevard/Newby's Bridge Road
intersection project; and
3) authorize staff to acquire right-of-way for the project by condemnation,
if necessary.
District: Dale
jJi9
~
-
-
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~
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"0-
WALMSLEY BLVD. &
NEWBYS BRIDGE
~~,
! 10 )
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n
NORTH
1.70
-
3Rirqmonll ~imrfj .1.Bi~V~ C"
~
An Affiliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
IAcc6un.! N,.um.\
220806
I.."... ..... Date />
06/05/96
Advertising Affidavit
(This is not a bill, please pay from invoice)
CHESTERFIELD CO.BO.SUPV
ATT THERESA PITTS
BOARD OF SUPERVISORS
POBOX 40
CHESTERFIELD VA
23832
Date
Descripti on:'
",' ,
. ., ..
;.,...,-"~'.':+. '.':', .-
..,'..'.'.." ,..,
.'
,.<....,..Ad, Size,>"
..... .
Total.... Cost<
06/05/96 121
TAKE NOTICE TAKE NOTICE THAT THE BOARD 0
1 x 22
91.96
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
TAKE NOTICE
Take notice that the Board of Suo
peTVISOrs of Chesterfield County,
Virginia, at a regularly scneduled
meeting on June 12, 1996 at 7:00
p,m, In the County public meeting
room at the Courthouse, Chester-
field, Virginia, will hold a public
hearing to consider:
An amendment to the FY95-96
budget to appropriate $560,000 In
VDOT reimbursement to fund the
designl right-of-way acquisition I
construction agreement for the
Walmsley Boulevardl Newby's
Bridge Roads intersection proj,ect,
If further information IS deSired.
contact Mr. John McCracken, DI-
rector of Transportation, at 748-
1037. between the hours of 8:30
a,m, to 5:00 p,m" Monday through
Friday,
This is to certify that the attached MEETI NGS - COMI NG EVENTS
was published by Richmond Newspapers, Inc., in the City
of Richmond, State of Virginia, on the following dates:
06/05/96
The first insertion being given
06/05/96
Sworn to and subscribed before
me this C2--r D---'1'l.p
~ ()ikl~
lL~~~!:8~
St t f V. .. Notary
a e 0 Irg la
City of Richmond
My Commission expires
03/31/97
THIS IS NOT A BILL, PLEASE PAY FROM INVOICE.
THANK YOU
-
t\e",\ ~ .. \
.-
Meeting Date:
June 12, 1996
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
1 2
Page _of_
Item Number:
IS.D.
Subject:
Public hearing to consider an ordinance to create four new voting precincts and to move the
polling place for two existing precincts.
County Administrator's Comments:
R4-~ A~
County Administrator: ~
BoardAction Requested:
Consideration of the attached ordinance.
Summary of Information:
The Registrar is proposing to create four new voting precincts to alleviate overcrowding at
polling places in precincts with over 3,000 registered voters. In addition, two polling places
are proposed to be moved to locations that will be more convenient for voters.
Maps showing the proposed new precincts are attached. The proposed changes are as
follows:
BERMUDA
1. A new precinct, Iron Bridge, would be created from the western portion of Ecoff
voting precinct. The polling place for Iron Bridge precinct would be Carver Middle
School.
2. The polling place for Dutch Gap precinct would be moved to Marguerite Christian
Elementary School in response to voter complaints about inadequate parking and
lighting at t t P lling place, Enon School Annex.
Title:
County Attorney
0507:13845.2/13758.1 I
#
:1_71.
I
Preparer: b
Attachments:
. Yes
D No
@ ""-~--,
-
--.,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ...L oLL
Summary of Information: (Continued)
CLOVER HILL
1. A new precinct, Monacan, would be created from the eastern portion of Smoketree
voting precinct and the western portion of Reams voting precinct. The polling place
for Monacan precinct would be Monacan High School.
Mr. Warren has indicated that he will request this change to be removed from the
ordinance and reconsidered next year in order to allow him to obtain public input from
voters in the areas affected by the proposed change.
DALE
No changes are proposed for Dale at this time. However, Jacobs precinct is becoming
overcrowded and the Registrar proposes to split Jacobs precinct next year when a
polling place is identified for a new precinct.
MATOACA
1. A new precinct, Deer Run, would be created from the western portion of Bailey Bridge
voting precinct. The polling place for Deer Run precinct would be Clover Hill Library.
2. A new precinct, Spring Run, would be created from the northwestern portion of Bailey
Bridge voting precinct and from the northeastern portion of Winterpock voting precinct.
The polling place for Spring Run precinct would be Smith Elementary School.
MID LOTHIAN
The polling place for Robious precinct would be moved to James River High School
from Robious Elementary School.
Mr. Barber has indicated that he will request this change to be removed from the
ordinance because the current polling place is more convenient for voters.
If the Board approves these changes, they must be submitted to the United States
Department of Justice (DOJ) for pre-clearance before they can be implemented. DOJ has
a period of 60 days in which to act on the pre-clearance submission. Staff anticipates that
all of these changes would be implemented before the general election this November.
0505:13845.2/13758.1
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1.72
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BERMUDA DISTRICT
Split Ecoff Precinct (108).
Create Iron Bridge Precinct (111) located at Carver Middle School, 12400 Branders Bridge Road.
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:!.73
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CLOVER HILL DISTRICT
Split Smoketree Precinct (406) and Reams Precinct (408).
Create Monacan Precinct (407) located at Monacan High School, 11501
Smoketree Drive.
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MA TOACA DISTRICT
Split winterpock Precinct (306) and Bailey Bridge Precinct (315).
Create Deer Run Precinct (302) to be located at Clover Hill Library, 6701 Deer Run Drive.
Create Spring Run Precinct (316) to be located at Alberta Smith Elementary School, 13200
Bailey Bridge Road.
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
AND ADDING SECTION 7.1-2 RELATING TO
PRECINCT BOUNDARIES AND POLLING PLACES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 7.2 of the Code of the County of Chesterfield. 1978, as
amended, is amended and reenacted to read as follows:
Sec. 7.1-2. Precinct boundaries and polling places.
The following shall be the precinct boundaries and polling places for magisterial
districts in the county:
BERMUDA MAGISTERIAL DISTRICT
000
Ecoff Voting Precinct:
Commencing at the point where the center line of Iron Bridge Road (State Route 10)
intersects the center line of Ccntralia Road (State Routc 115) Chalkley Road (State
Route 632); thence proceeding cast.../ardly northwardly along the center line of
Ccntralia Road (Statc Routc 115, continuing as Statc Routc 717) Chalkley Road (State
Route 632) to its intersection with Old Centralia Road (State Route 609) Centralia
Road (State Route 145, continuing as State Route 717); thence eastwardly along the
center line of Centralia Road (State Route 145, continuing as State Route 717) to its
intersection with Old Centralia Road (State Route 609): thence southwardly along the
center line of Old Centralia Road (State Route 609) to its intersection with West
Hundred Road (State Route 10); thence westwardly along the center line of West
Hundred Road (State Route 10) to its intersection with Harrowgate Road (State Route
144); thence southwardly along the center line of Harrowgate Road (State Route 144)
to its intersection with Happy Hill Road (State Route 619); thence westwardly along
the center line of Happy Hill Road (State Route 619) to its intersection with Branders
Bridge Road (State Route 625); thence northwestwardly along the center line of
Branders Bridge Road (State Route 625) to its intersection with Iron Bridge Road
(State Route 10); thence westwardly and north'vvardly along the center line of Iron
Bridge Road (State Route 10) to its intersection with Ccntralia Road (State Routc
~ Chalkley Road (State Route 632), the point and place of beginning.
The voting place for Ecoff Voting Precinct shall be Ecoff Elementary School, 5200
0505:13758.1
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Ecoff Avenue.
o 0 ()
Dutch Gap Voting Precinct:
Beginning Commencing at the point where the center line of Proctor's Creek
intersects the boundary line between Henrico County and Chesterfield County; thence
along said boundary line as it meanders eastwardly with the James River to its
intersection with U.S. Interstate 295; thence southwardly along the center line of U.S.
Interstate 295 to its intersection with Enon Church Road (State Route 746); thence
westwardly along the center line of Enon Church Road (State Route 746) to its
intersection with the Seaboard Air Line Railroad right-of-way; thence northwardly and
westwardly along the center line of said right-of-way to its intersection with the
Seaboard Coast Line Railroad right-of-way; thence westwardly along the center line of
this right-of-way to its intersection with Ramblewood Drive (State Route 617); thence
southeastwardly along the center line of Ramblewood Drive (State Route 617) to its
intersection with Rebel Ridge Road (State Route 1093); thence westwardly along the
center line of Rebel Ridge Road (State Route 1093) to its intersection with Walthall
Drive (State Route 1090); thence southwardly along Walthall Drive (State Route 1090)
to its intersection with Ruffin Mill Road (State Route 746); thence southeastwardly
along the center line of Ruffin Mill Road (State Route 746) to its intersection with
Ashton Creek; thence along the center line of Ashton Creek as it meanders westwardly
to its intersection with U.S. Interstate 95 (Richmond-Petersburg Turnpike); thence
northwardly along the center line of U.S. Interstate 95 (Richmond-Petersburg Turnpike)
to its intersection with Proctor's Creek; thence eastwardly along the center line of
Proctor's Creek to it intersection with the boundary line between Henrico County and
Chesterfield County, the point and place of beginning.
The voting place for Dutch Gap Voting precinct shall be Enon /\nncx School, 13821
LU.':ling Drive Margaurite Christian Elementary SchooL 14801 Woods Edge Road.
Iron Bridge Voting Precinct:
Commencing at the point where the center line of Iron Bridge Road (State
Route 10) intersects the center line of Centralia Road (State Route 145); thence
eastwardly along the center line of Centralia Road (State Route 145) to its intersection
with Chalkley Road (State Route 632); thence southwardly along the center line of
Chalkley Road (State Route 632) to its intersection with Iron Bridge Road (State
Route 10); thence westwardly and northwardly along the center line of Iron Bridge
Road (State Route 10) to its intersection with Centralia Road (State Route 145), the
point and place of beginning.
The voting place for Iron Bridge Voting Precinct shall be Carver Middle SchooL 12400
0505:13758.1
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Branders Bridge Road.
000
MATOACA MAGISTERIAL DISTRICT
000
Winterpock Voting Precinct:
Beginning Commencing at the point where the center line of U.S. Route 360 (Hull
Street Road) intersects the boundary line between Chesterfield County and Amelia
County as said line follows the Appomattox River in a southeastwardly direction to its
intersection with the western line of Nooning Creek as flooded by Lake Chesdin;
thence northwardly along the western line of Nooning Creek and then along the center
line of Nooning Creek; thence continuing northwardly leaving Nooning Creek to the
southern terminus of Second Branch Road (State Route 653); thence northwardly along
the center line of Second Branch Road (State Route 653) to its intersection with
Beach Road (State Route 655); thence east'lIardly westwardly along the center line of
Beach Road (State Route 655) to its intersection with Qualla Road (Statc Routc 653)
Baldwin Creek Road (State Route 730); thence northwardly along the center line of
Qualla Road (Statc Route 653) Baldwin Creek Road (State Route 730) to its
intersection with Spring Run Road (State Route 651) U.S. Route 360 (Hull Street
Road); thcnce 'vvcst\vardly along the ccntcr line of Spring Run Road (State Route 651)
to its intcrsection v;ith North Spring Run Road (Statc Route 662); thcncc northv/ardly
along the ccntcr linc of North Spring Run Road (Statc Route 662) to its intcrscction
'llith U.S. Route 360 (Hull Street Road); thence proceeding westwardly along the center
line of U.S. Route 360 (Hull Street Road) to its intersection with the boundary line
between Chesterfield County and Amelia County, the point and place of beginning.
The voting place for Winterpock Voting Precinct shall be Bethia United Methodist
Church, 14512 Beach Road.
000
Bailey Bridge Voting Precinct:
Commencing at the point where the center line of U.S. Route 360 (Hull Strcet Road)
Swift Creek intersects with North Spring Run Road (State Route 662) Bailey Bridge
Road (State Route 654); thence south':.rardly southwestwardly along the center line of
North Spring Run Road (State Route 662) Bailey Bridge Road (State Route 654) to
its intersection with Spring Run Road (State Route 654); thence eastwardly along the
center line of Spring Run Road (State Route 654) to its intersection with Hensley
0505:13758.1
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Road (State Route 659); thence southwestwardly along the center line of Hensley Road
(State Route 659) to its intersection with Beach Road (State Route 655); thence
eastwardly along the center line of Beach Road (State Route 655) to its intersection
with Qualla Road (State Route 653); thence northeastwardly along the center line of
Qualla Road (State Route 653) to its intersection with Swift Creek; thence following
Swift Creek as it meanders in a westwardly direction to its intersection with l::}.&
Route 360 (Hull Street Road) Bailey Bridge Road (State Route 654) thence v,'estv/urdly
along U.S. Route 360 (Hull Street Road) to its intersection '.vith North Spring Run
Road (Stute Route 662), the point and place of beginning.
The voting place for Bailey Bridge Voting Precinct shall be Bailey Bridge Middle
School, 12501 Bailey Bridge Road.
000
Deer Run Voting Precinct:
Commencing at the point where the center line of Baldwin Creek Road (State
Route 730) intersects the center line of U.S. Route 360 (Hull Street Road); thence
eastwardly along the center line of U.S. Route 360 (Hull Street Road) to its
intersection with Swift Creek; thence southwardly along the center line of Swift Creek
to its intersection with Spring Run Creek; thence along the center line of Spring Run
Creek as it meanders southwardly to its intersection with North Spring Run Road
(State Route 654); thence eastwardly along the center line of North Spring Run (State
Route 654) to its intersection with Spring Run Road (State Route 662); thence
eastwardly along the center line of Spring Run Road (State Route 662) to its
intersection with Hensley Road (State Route 659): thence southwestwardly along the
center line of Hensley Road (State Route 659) to its intersection with Beach Road
(State Route 655); thence westwardly along the center line of Beach Road (State
Route 655) to its intersection with Baldwin Creek Road (State Route 730): thence
northwardly along the center line of Baldwin Creek Road (State Route 730) to its
intersection with U.S. Route 360 (Hull Street Road). the point and place of beginning.
The voting place for Deer Run Voting Precinct shall be Clover Hill Library.
6701 Deer Run Drive.
Spring Run Voting Precinct:
Commencing at the point where the center line of Spring Run Creek intersects
Swift Creek: thence eastwardly along the center line of Swift Creek to its intersection
with Bailey Bridge Road (State Route 654): thence southwardly along the center line
of Bailey Bridge Road (State Route 654) to its intersection with Spring Run Road
(State Route 654): thence northwestwardly along the center line of Spring Run Road
0505:13758.1
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(State Route 654) to its intersection with North Spring Run Road (State Route 662):
thence northwardly along the center line of North Spring Run Road (State Route 662)
to its intersection with Spring Run Creek: thence northeastwardly along the center line
of said creek to its intersection with Swift Creek, the point and place of beginning.
The voting place for Spring Run V oting Precinct shall be Alberta Smith
Elementary School. 13200 Bailey Bridge Road.
CLOVER HILL MAGISTERIAL DISTRICT
000
Smoketree Voting Precinct:
Beginning Commencing at the point where the center line of Lucks Lane (State Route
720) where it intersects with Palling Creek; thence eastwardly along Lucks Lane (State
Route 720) to its intersection with Courthousc Road (State Route 653) the
Commonwealth Natural Gas Pipeline easement; thence northwardly along the center
line of said pipeline to its intersection with Gordon School Road (State Route 2776):
thence eastwardly along the center line of Gordon School Road (State Route 2776)
to its intersection with Smoketree Drive (State Route 2770): thence eastwardly along
the center line of Smoketree Drive (State Route 2770) to its intersection with
Courthouse Road (State Route 653): thence northwardly and eastwardly along the
center line of Courthouse Road (State Route 653) to its intersection with the ccntcr
linc of Edenberry Drive (State Route 2560); thence westwardly along the center line
of Edenberry Drive (State Route 2560) to its intersection with the center line of
Farnum Parnham Drive (State Route 2561 ); thence northwardly along the center line
of Farnum Farnham Drive (State Route 2561) to its intersection with an unnamed
tributary of Palling Creek; thence along tffis said tributary as it meanders
southwestwardly and meets Falling Creek; thence southwardly along the center line of
Falling Creek to its intersection with Lucks Lane (State Route 720), the point and
place of beginning.
The voting place for Smoketree Voting Precinct shall be Gordon Elementary
School, 11701 Gordon School Road.
Monacan Voting Precinct:
Commencing at the point where the center line of Lucks Lane (State Route
720) intersects with the Commonwealth Natural Gas Pipeline easement: thence
northwardly along said easement to its intersection with Gordon School Road (State
0505:13758.1
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Route 2776); thence northeastwardly along the center line of Gordon School Road
(State Route 2776) to its intersection with Smoketree Drive (State Route 2770); thence
eastwardly along the center line of Smoketree Drive (State Route 2770) to its
intersection with Courthouse Road (State Route 653); thence northwardly along the
center line of Courthouse Road (State Route 653) to its intersection with Reams Road
(State Route 647); thence eastwardly along the center line of Reams Road (State
Route 647) to its intersection with Marbleridge Road (State Route 1825): thence
southwardly along the center line of Marbleridge Road (State Route 1825) to its
intersection with Clearlake Road (State Route 1421); thence southwardly along the
center line of Clearlake Road (State Route 1421) to its intersection with an unnamed
tributary of Falling Creek; thence southwardly along said tributary to its intersection
with Dakins Drive (State Route 688): thence westwardly along the center line of
Dakins Drive (State Route 688) to its intersection with Courthouse Road (State Route
753); thence northwardly along the center line of Courthouse Road (State Route 753)
to its intersection with Lucks Lane (State Route 720): thence eastwardly along the
center line of Lucks Lane (State Route 720) to its intersection with the Commonwealth
Natural Gas Pipeline easement the point and place of beginning.
The voting place for Monacan Voting Precinct shall be Monacan High School.
11501 Gordon School Road.
Reams Voting Precinct:
Commencing at the intersection of the center line of Courthouse Road (State Route
~ Marbleridge Road (State Route 1825) and the center line of Reams Road (State
Route 647); thence southeast'.vardly eastwardly along the center line of Reams Road
State Route 647) to its intersection with the center line of South Arch Road (State
Route 672); thence northwardly along the center line of South Arch Road and North
Arch Road (State Route 672) to its intersection with the centcr linc of U.S. Route 60
(Midlothian Turnpike); thence eastwardly along the center line of U.S. Route 60
(Midlothain Turnpike) to the ccntcr line of its intersection with Providence Road (State
Route 687); thence southwardly along the center line of Providence Road (State Route
687) to its intersection with thc ccnter linc of Reams Road (State Route 647); thence
northwestwardly along the center line of Reams Road (State Route 647) to its
intersection with the centcr linc of Rosegill Road (State Route 2588); thence
southwestwardly along the center line of Rosegill Road (State Route 2588) to its
intersection with the ccnter line of Adkins Road (State Route 672); thence southwardly
along the center line of Adkins Road (State Route 672) to its intersection with +He
centcr line of Dakins Drive (State Route 688); thence westwardly along the center line
of Dakins Drive (State Route 688) to its intersection with the center line of
Courthousc Road an unnamed tributary of Falling Creek; thence northwardly along +He
ccnter line of Courthousc Road to said tributary to its intersection with Clearlake
Road (State Route 1421); thence northwardly along the center line of Clearlake Road
(State Route 1421) to its intersection with Marbleridge Road (State Route 1825);
0505:13758.1
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thence northwardly along the center line of Marbleridge Road (State Route 1825) to
its intersection with Reams Road (State Route 647), the point and place of beginning.
The voting place for Reams Voting Precinct shall be Reams Road Elementary School,
10141 Reams Road.
000
MIDLOTHIAN MAGISTERIAL DISTRICT
000
Robious Voting Precinct:
Beginning Commencing at the point where the center line of Salisbury Road (State
Route 902) intersects the center line of Robious Road (State Route 711); thence in
a northwestwardly direction for approximately 1,015 feet to an intersection with the
terminus of Gray Oaks Lane: thence northwestwardly along the center line of Gray
Oaks Lane to its intersection with Powderham Lane: thence along the center line of
Powderham Lane to its terminus: thence continuing in a straight line for approximately
90 feet to an intersection with Twin Team Lane: thence along the center line of Twin
Team Lane to its terminus: thence continuing in a straight line from said terminus for
about 620 feet to its intersection with Robious Road (State Route 711): thence
northwestwardly along the center line of Robious Road (State Route 711) to its
intersection with the boundary line between Chesterfield County and Powhatan County;
thence along such boundary line to its intersection with the boundary line between
Chesterfield County and Henrico County; thence eastwardly along such boundary line
to its intersection with the boundary line between Chesterfield County and the City of
Richmond; thence southwardly along such boundary line to its intersection with West
Huguenot Road (State Route 147); thence westwardly along the center line of West
Huguenot Road (State Route 147) to its intersection with Big Oak Lane (state Route
815); thence northeastwardly along the center line of Big Oak Lane (State Route 815)
to its intersection with Castlestone Road (State Route 4080); thence northwardly along
the center line of Castlestone Road (State Route 4(80) to its intersection with Castle
Hill Road (State Route 4(81); thence northwestwardly along the center line of Castle
Hill Road (State Route 4081) to its intersection with Robious Crossing Drive (State
Route 832); thence southwardly along the center line of Robious Crossing Drive (State
Route 832) to its intersection with Polo Parkway; thence southwardly along the center
line of Polo Parkway to its intersection with Robious Road (State Route 711); thence
northwestwardly along the center line of Robious Road (State Route 711) to its
intersection with Salisbury Drive (State Route 9(2), the point and place of beginning.
The voting place for Robious Voting Precinct shall be Robious Elementary School,
2801 Robious Crossing Drive James River High SchooL 3700 James River Road.
0505:13758.1
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1.f,Z
(2)
0505:13758.1
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000
That this ordinance shall become effective immediately upon adoption.
- 8 -
:183
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3Rirbmon~ ~imtfj -ii.spr"'cl)
"'"'"
An Affiliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
IAc.c,oyntiNum.1
220806
I .. Date
06/05/96
Advertising Affidavit
(This is not a bill, please pay from invoice)
CHESTERFIELD CO.BO.SUPV
ATT THERESA PITTS
BOARD OF SUPERVISORS
POBOX 40
CHESTERFIELD VA
23832
Description .'
Total Cost
06/05/96 121
TAKE NOTICE TAKE NOTICE THAT THE BOARD 0
1 x 24
200.64
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
TAKE NOTICE
Take notice that the Board of Su-
pervisors of Chesterfield County,
Virginia, at a regular scheduled
meeting on Wednesday, June 12,
1996 at 7:00 p.m, in the County
r.~~fd M~~~~u~~~ ~~~~~e~~~:
Virginia, will hold a public hearing
to consider:
An ordinance to amend the Code
of the County of Chesterfield,
1976, as amended, by amending
and adding section 7.1.2 reiating
to precinct boundaries and polling
piaces,
A copy of the ordinance is on file
~s:r~ ~;~et,oRt~~~~~~ ~~~1uro~;
Road. Chesterfield. VirQinia, and
may be examined by all Interested
persons between the hours of 6:30
a,m, and 5:00 p,m., Monday
-'hrouQ~.friday,_
This is to certify that the attached MEETI NGS - COMI NG EVENTS
was published by Richmond Newspapers, Inc., in the City
of Richmond, State of Virginia, on the following dates:
OS/29/96 06/05/96
The first insertion being given
OS/29/96
Sworn to and subscribed before
me this (p, D4
t" !\iWV
St t v,,, Notary
a e 0 Ir la
City of Richmond
My Commission expires
03/31/97
THIS IS NOT A BILL, PLEASE PAY FROM INVOICE.
THANK YOU
-
.'-'"
June 12, 1996
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
1 1
Page _of_
Meeting Date:
Item Number:
lS.E.
Subject:
Public Hearing to Consider a Zoning Ordinance Amendment Reducing Setbacks for Certain Lots in
Agricultural (A) Zoning Districts.
County Administrator's Comments:
R~.L 4~ ~~~.
County Administrator:
~
BoardAction Requested:
The Planning Commission and staff recommend that the Board of Supervisors adopt the attached Zoning
Ordinance amendment.
Summary of Information:
On March 13, 1996, the Board of Supervisors adopted a Zoning Ordinance Amendment that reduced the
setbacks for Agricultural (A) zoned lots if a variance had been granted to allow a residence to be
constructed on a lot that did not front on a public road.
After the Planning Commission's action on the March 13, 1996 amendment, staff received a building
permit to enlarge a home that did not, but should have, benefited from the amendment.
Before 1976, the County allowed the construction of a home on a lot without public road frontage by right
(no variance was needed). Since a variance was not required and has not been granted for the lot in
question, the March 13, 1996 ordinance amendment will not allow the reduced setback. Without the
reduced setback, the addition cannot be constructed unless the Board of Zoning Appeals grants a setback
vanance.
The attached zoning ordinance amendment will provide the same setbacks for agricultural lots where the
home was legally constructed without public road frontage prior to April 28, 1976 as are currently
pr::::;;e7fl a~~April :::1~:76 M::~::~~g
Thomas E. Jac~ C:AGENDA /lJUNE1296/gok I #
1S4
Attachments: . Yes D No
I
OQ
~(? _00__
-
-
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
AND REENACTING SECTION 21.1-129 RELATING TO
AGRICULTURAL DISTRICT REQUIRED CONDITIONS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 21.1-129 of the Code Qfthe CountJI of Ozesteifield, 1978, as amended, is amended
and reenacted to read as follows:
The conditions specified in this section shall be met in the A District.
(a) Percentage of Lot Coverage: Same as specified for R-88 District.
(b) Front Yard: Each lot shall have a front yard having a depth of not less than one hundred fifty (150) feet.
(!:l Side Yard: Same as specified for R-88 District.
(d) Corner Side Yard: Same as specified for R-88 District.
(e) Rear Yard: Same as specified for R-88 District.
(f) Required Lot Area: Each primary structure, together with accessory structures, hereafter erected shall be
located on a lot having an area of not less than forty-three thousand five hundred sixty (43,560) square feet
and a width of not less than one hundred fifty (150) feet.
(g) Exemptions: (I) The requirements of this section shall not apply to any lot of record created prior to May
26, 1988. Lots exempted by this subsection shall comply with the requirements of section 21.1-70, except that
each lot shall have a front yard having a depth of not less than one hundred (100) feet. (ii) The front, side,
corner and rear yard requirements of this section shall not apply when a variance has been granted authorizing
a dwelling on a lot without public road frontage:- or when the existin2 dwellin2 was constructed on a lot without
public road front;a2e prior to the April 28, 1976 reQUirement for public road front"l2e. Lots exempted by this
subsection shall comply with the front, side, corner and rear yard requirements of section 21.1-70. (iii) Any
addition to a primary structure shall be set back from the ultimate right of way at least the same distance as
the primary structure or the required front yard setback whichever is less. In the event that the primary
structure is set back less than forty (40) feet from the ultimate right of way, then the addition shall be required
to be set back at least forty (40) feet from the ultimate right of way.
(2) That this ordinance shall become effective immediately upon adoption.
:185
3!irijmonl) q:timr!5 -1Bif.'f~cl}
"
An Affiliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
I~CcouQr'Num.1
220806
I / Date ..
06/05/96
Advertising Affidavit
(This is not a bill, please pay from invoice)
CHESTERFIELD CO.BO.SUPV
ATT THERESA PITTS
BOARD OF SUPERVISORS
POBOX 40
CHESTERFIELD VA
23832
Description> .
"'''A'd'' S' "
.,,},/ Ize '}.,:
" '
Total Cost)
06/05/96 121
TAKE NOTICE TAKE NOTICE THAT THE BOARD 0
1 x 23
192.28
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
--:rm /IIQIICE
T eke notice thef1fi8Board of Su-
pervisors 01 Chesterfield County,
Virginia, at a regular scheduled
meeting on Wednesday. June 12,
1996 at 7:00 p,m" in the County
Public Meeting Room at the Ches-
terfield Courthouse, Chesterfield,
Virginia, will hoid a public heering
to consider:
An ordinance to amend the Code
01 the County of Chesterfield.
1976. as amended. by amending
and reenacting section 21.1-129
relating to setbacks in Agriculturai
(A) zoning districts, This
amendment will decrease some
front yard setbacks,
If further information is desired,
please contact the Planning De-
partment at 748-1050. between
the hours of 6:30 a,m, to 5:00
p,m,. Monday through Friday,
This is to certify that the attached MEETI NGS - COMI NG EVENTS
was published by Richmond Newspapers, Inc., in the City
of Richmond, State of Virginia, on the following dates:
OS/29/96 06/05/96
The first insertion being given
OS/29/96
Sworn to and subscribed before
-::)0
11liLaV
11(~
. Notary
State 0 Irgl la
City of Richmond
My Commission expires
03/31/97
THIS IS NOT A BILL, PLEASE PAY FROM INVOICE.
THANK YOU
-
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ..l..- of2..
Meeting Date: ]Ylle 12, 199"
Item Number:
IS.F.
Subject:
Public Hearing to Consider a Zoning Ordinance Amendment Permitting the Planning Director to Grant
Administrative Variances
County Administrator's Comments:
R~d A~. r-~~J'
County Administrator: ~
BoardAction Req uested:
The Planning Commission and staff recommend that the Board of Supervisors adopt the attached Zoning
Ordinance Amendment.
Summary of Information:
The Zoning Ordinance currently allows the Director of Planning to consider setback variances up to a
maximum of two (2) feet. All other variances are considered by the Board of Zoning Appeals (BZA).
The 1995 General Assembly passed legislation allowing localities to consider all setback variances
administratively.
Administrative variances offer a customer service advantage in that they can be processed in
approximately twenty-one (21) days versus approximately sixty (60) days for requests to the BZA. This
is important to many applicants since the need for variances is frequently noted when an existing house
is sold and closings will be delayed pending the approval of a variance.
The BZA supports this concept and, on April 18, 1996, the Planning Commission recommended approval
of the attached zoning ordinance amendment which will allow the director of planning to consider setback
variances of up to ten (10) feet or fifty (50) percent administratively. Approximately sixty (60) percent
of the variances considered by the BZA over the past three (3) years could be considered administratively
under this recommendation. All larger setback variances will continue to be considered by the BZA.
Preparer: dL r- {)L
Thomas E. J ac
Title:
Director of Planning
Attachments:
. Yes
D No
C,AGENDAmUNEI2%i"k I #
1.86
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O"tobel 17, 1995 CPC
December 19, 1995 CPC
Apr1118, 1996 CPC
June 12, 1996 BOS
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
AND REENACTING SECTIONS 21.1-15.1 AND 21.1-281
RELATING TO ADMINISTRATIVE VARIANCES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1)That Section 21.1-15.1 of the Code if the County ofChesteifield, 1978, as amended, is amended and
reenacted to read as follows:
Sec. 21.1-15.1. Director of planning; authority to grant administrative variances.
(a) At the time an application is submitted, the applicant shall elect whether to seek an
administrative variance as set forth in this section or whether to seek a variance as set forth in section
21.1-14 of this chapter. If the applicant fails to make such an election, his application will be processed
under the procedure set forth in this section.
(b) The director of planning may grant an administrative variance of not mote than tvvo (2) feet
from any building setback requirement contained in this chapter. No such administrative variance shall
be authorized by the director of planning unless he makes the following findings in writing:
hardship;
(1) That the strict application of the ordinance requirement would produce undue
(2) That such hardship is not shared generally by other properties in the same zoning
district and the same vicinity; and
(3) That the authorization of such administrative variance will not be of substantial
detriment to adjacent property and that the character of the zoning district will not be changed by the
granting of the administrative variance.
(c) Any application for an administrative variance described in this section shall be made in
accordance with the provisions of section 21.1-16.
(d) The director of planning, or his agent, shall, at least 5e-ven (7) fourteen (14) days before acting
on any application made pursuant to this section, post on the land or building involved a notice of the
application as follows:
1.t.,7
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(1) The notice shall be posted at reasonable intervals along streets abutting the subject
property or, if there is no abutting street, then at the proposed public street entrance to the property. The
notice shall be posted in locations so as to be reasonably visible from public roads.
(2) The validity of any action on an application shall not be affected by the unauthorized
removal of a notice which has been duly posted in accordance with this section.
(e) The director of planning or his agent shall send written notice of an application made pursuant
to this action to adjacent property owners by registered, certified or first class mail ten (10) days before
acting 011 any appJiu.tion made pursuant to this section. The "date of notice" shall be the date the notice
is mailed. The notice shall specify that the director of planning will approve or disapprove the application
not less than fourteen (14) twenty-one (21) days after the date of submission ~ of the applkatioh.
If such written notice is provided by first class mail, the director of planning or his agent shall make
affidavit that such notice has been sent and shall filed such affidavit with the application.
(f) If any adjacent property owner objects to the application, in writing, prior to the date the
director of planning renders the decision on the application, the application shall be transferred to the
board of zoning appeals for a decision.
tt)(gl The director of planning shall approve or disapprove an application made pursuant to this
section not less than fourteen (14) twenty-one (21) days after the date of submission ~ of the
application.
(2) That Section 21.1-281 of the Code of the County ofChesteifield, 1978, as amended, is
amended and reenacted to read as follows:
Section 21.1-281. DeroPtions.
For the purposes of this chapter, the following words and phrases shall have the meanings
respectively ascribed to them by this section:
000
Valiance, Administrative. A Valiance of not mOte than t~o (2) feet from any building setback
Iequirement gHtntcd by the director of planning when h{, finds in wIiting that...
(1) the striet application of the ordinance IequiIement would ptoouGe undue haldship,
(2) such haldship is not sha.J:ed gcnela:lly by other ptoperties in the same zoning distrkt and
l.H8
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the 5ame '\;I kihity, and
(3) the auth011z:a:tion of suc.h vatiance wlll not be of 5ttb5tantial detrlll1cnt t~ adjacent
property, and the c.ha1actel of the LOlling di5tIkt wlll not be c.hanged by the granting of the
'\;I,lUanc.e.
Variance, Administrative: A variance from any building setback requirement which may be
granted by the director of planning with the following restrictions:
(1) the amount of the variance shall be limited to a maximum of ten (10) feet or fifty (50)
percent of the required setback, whichever is greater, and
(2) the director of planning must find in writing that:
a. the strict application of the ordinance requirement would produce undue
hardship;
b. such hardship is not shared generally by other properties in the same zoning
district and the same vicinity; and
c. the authorization of such variance will not be of substantial detriment to adjacent
property, and the character of the zoning district will not be changed by the
granting of the variance.
Q.JlJl
m That this ordinance shall become (/fective immediately upon adoption.
1t19
3RirijmonJ) ~imrfj -1llif.ir~cb
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An Affiliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
CHESTERFIELD CO.BO.SUPV
ATT THERESA PITTS
BOARD OF SUPERVISORS
POBOX 40
CHESTERFIELD VA
IAccoum NUn1.,
220806
I...' ....,..Date
06/05/96
Advertising Affidavit
(This is not a bill, please pay from invoice)
23832
Code
Description::
},Ad>SizEf?
. ,. ,
Total Cost)
06/05/96 121
TAKE NOTICE TAKE NOTICE THAT THE BOARD 0
1 x 23
192.28
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
~rm NOTICE
Take notice thafll1e1iOard of Su-
pervisors 01 Chesterfield County,
Virginia, at a regular scheduled
meeting on Wednesday, June 12,
1996 at 7:00 p,m, in the County
Public Meeting Room at the Ches-
terfield Courthouse, Chesterfield,
Virginia, will hold a public hearing
to consider:
An ordinance to amend the Code
01 the County of Chesterfield, I
1976, as amended, by amending
and reenacting section 21.1-129
relating to setbacks in Agricultural
(A) zoning districts, This
amendment will decrease some
front yard setbacks,
II further information is desired,
please contact the Planning De-
partment al 748-1050, between
the hours of 8:30 a,m. to 5:00
p,m" Mond.ay,th.,r,gygh Friday,
This is to certify that the attached MEETI NGS - COMI NG EVENTS
was published by Richmond Newspapers, Inc., in the City
of Richmond, State of Virginia, on the following dates:
OS/29/96 06/05/96
The first insertion being given
OS/29/96
and subscribed before
:lD
l1.JYJln
St t . Notary Public
a e 0 Irgl la
City of Richmond
My Commission expires
1IJlLoV
,t1(~
03/31/97
THIS IS NOT A BILL, PLEASE PAY FROM INVOICE.
THANK YOU
-
---...
Meeting Date:
June 12, 1996
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~oL~
Item Number:
lS.G.
Subject:
Public Hearing to Consider an Ordinance Granting a Partial Real Estate Tax Exemption for
Older Residences which have been Rehabilitated, Renovated or Replaced
County Administrator's Comments:
County Administrator:
~
BoardAction Re~uested:
Adopt the attached ordinance effective July 1, 1996.
Summary of Information:
During the 1996 budget process, the Board requested staff to schedule a public hearing for
this meeting to consider an ordinance which would grant a partial real estate tax exemption
for older residentjal structures that have heen substantially rehabilitated, renovated or
replaced. State law permits the Board to adopt such an ordinance but places a number of
restrictions on the provisions the Board can include in the ordinance.
Staff recommends that the Board adopt the attached ordinance. The ordinance contains the
following suhstantive provisions:
1. The exemption is only available for 1) residential structures that are 25 years
old or older, or 2) residences which are 15 years or older if the tax assessment
en the resi.~nce is 1.% l.wer than comparahle residences in the immediate
..r~a. (Un.er state law, 15 years is the minimum ale fer ~ residence to qualify
for the partial tax exemption. The ..ar. can set a higher qualifying age.)
(C.ntinue.)
~.\
Preparer: . ~,~
Steven L. Micas
Title:
C.unty Attorney
'('7:14252.1(1411'.1 )
1#
190
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Attachments:
. Yes
D N,
OQ
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ o~
Summary of Information: (Continued)
2. The structure must be renovated, rehabilitated or replaced and this work must
increase the tax assessment of the structure by more than 15%. The work must
be done pursuant to appropriate building permits. Only work completed after
July 1, 1996 will qualify for the partial exemption.
3. For multi-family structures, the renovation, rehabilitation or replacement cannot
increase the square footage of the original structure by more than 30%.
4. The ordinance exempts the entire increase in real estate taxation resulting from
the renovation, rehabilitation or replacement. The exemption runs with the land
and would extend for eight (8) tax years. (State law allows the Board to
exempt less than the full increase in tax. The law also limits the total
exemption to 15 tax years.)
5. Any owner applying for the exemption would pay a $50 application fee. (This
is the maximum fee by law.)
6. The ordinance is written to sunset on June 30, 2001. (The Board could change
or eliminate this sunset provision.)
Staff recommends that the Board adopt the attached ordinance as drafted. Although
it is very difficult to estimate how many citizens will apply for this exemption, staff believes
that the annual loss of real estate tax revenue will be negligible based on the experience of
the other localities which have adopted similar ordinances.
0407:14252.1(14110.1)
I # :191.
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
ARTICLE XIII OF CHAPTER 8 TO ADD A NEW SECTION 8-59.2 RELATING
TO THE PARTIAL EXEMPTION FROM REAL ESTATE TAXATION OF
CERTAIN REHABILITATED, RENOVATED OR
REPLACED RESIDENTIAL STRUCTURES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That the Code of the County of Chesterfield, 1978, as amended, is
amended and reenacted by amending Article XIII of Chapter 8 and adding a new
Section 8-59.2 as follows:
Chapter 8
FINANCE AND TAXATION
000
ARTICLE XIII: PARTIAL REAL ESTATE EXEMPTION.s FOR
REHABILITATION OF HISTORIC LANDMARKS, ANI) FOR COMMERCIAL
AND INDUSTRIAL REAL ESTATE LOCATED WITHIN AN
ENTERPRISE ZONE AND FOR CERTAIN REHABILITATED.
RENOVATED OR REPLACED RESIDENTIAL STRUCTURES
000
Section 8-59.2. Partial exemption for certain rehabilitated. renovated or replaced
residential structures
W A partial exemption from real estate taxes is granted to certain residential
property which qualifies under the criteria listed in subsection (b).
iQ}. For real property to qualify for the partial exemption granted by this
section. the following criteria must apply:
ill The property must be lawfully used for residential purposes.
ill There must be a residential structure on the property no less than 25
years of age which has been rehabilitated. renovated or replaced:
provided. however. that if the real estate tax assessment of the structure
is more than ten percent (10%) lower than the assessment of similar
structures in the immediate area. as determined by the director of real
0407:14110.1 -1-
-1l C'\?
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--_.,-"~.._---._---- ...~
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estate assessment. due to the physical condition of the structure, the
structure may be 15 years or older in order to qualify under this
subsection.
ill If the structure is a multi-family residential structure, the rehabilitation,
renovation or replacement must not increase the total square footage of
the structure being rehabilitated, renovated or replaced by more than
thirty percent (30%).
ill The rehabilitation, renovation or replacement must increase the
assessment of the structure by more than fifteen percent (15 %) and must
be complete. The rehabilitation, renovation or replacement must be or
must have been completed after July L 1996.
ill The rehabilitation, renovation or replacement must be accomplished under
appropriate building permits.
ill An owner of property which qualifies for a partial exemption under this
section shall apply to the director of real estate assessment to receive the partial
exemption. The owner shall pay an application fee of fifty dollars ($50.00) for each
application.
@ If the director of real estate assessment determines that the property for
which an application has been filed qualifies for the partial exemption under this
section, the property shall be exempt from the increase in real estate taxation resulting
solely from the rehabilitation, renovation or replacement. This exemption shall become
effective on January 1 of the year following the determination made by the director
of real estate assessment and shall run with the real estate for a period of eight tax
years. The amount of the exemption shall not change over such eight-year period.
(2) That the effective date of this ordinance shall be .July], ]996.
(3) That this ordinance shall be effective from July], ]996 until June 30, 200],
both dates inclusive. No application for partial exemption under this ordinance shall be
accepted by the director of real estate assessment after June 30, 200].
0407:14110.1
-2-
1 ~~3
3Rirl}monJ) ~imr5. 19 i~v4rl1
"'"
An Affiliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
l~fc8~nt Nuritl
220806
I Date
06/05/96
Advertising Affidavit
(This is not a bill, please pay from invoice)
CHESTERFIELD CO.BO.SUPV
ATT THERESA PITTS
BOARD OF SUPERVISORS
POBOX 40
CHESTERFIELD VA
23832
06/05/96
121
~~
'Take notice that the Board of Su-
I perv.isors 01 Chesterfield County,
Virginia. at a regular scheduled
meeting on Wednesday, June 12,
1996 at 7:00 p,m, in the County
Public Meeting Room at the Ches-
terfield Courthouse. Chesterfield,
Virginia, will hold a public hearing
to consider:
An ordinance to amend the Code
01 the County of Chesterfield,
1978, as amended, by amending
and reenacting sections 21.1-15,1
and 21,1-281 relating to adminis
trative variances, The amendment
recommended by the Planning
, Commission will allow the Director
01 Planning to grant certain build-
ing setback variances
administratively, The Board of Suo
pervisors could approve the
amendment recommended by the
Planning Commission or they
could approve an amendment that
would ellrant the Director 01 Plan-
:;inPu~h~;tif~~r~~n~~~s desired,
please contact the Planning De-
partment at 748-1050, belween
the hours of 8:30 a,m, to 5:00
p,m., Monday through Friday,
D~scription
<Ad Size::
Total Cost
TAKE NOTICE TAKE NOTICE THAT THE BOARD 0
1 x 32
267.52
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached MEETI NGS - COMI NG
was published by Richmond Newspapers, Inc., in the City
of Richmond, State of Virginia, on the following dates:
EVENTS
OS/29/96
06/05/96
The first insertion being given
OS/29/96
Sworn to and subscribed before
A~
/UWv
St t V. Notary
a e 0 I la
City of Richmond
My Commission expires
03/31/97
THIS IS NOT A BILL, PLEASE PAY FROM INVOICE.
THANK YOU
-
-
Meeting Date:
June 12, 1996
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ..L of-1...
Item Number:
lS.H.
Subject:
Public Hearing to Consider an Ordinance Creating a Grant Program for Financial Assistance
to Homeowners for Repairing Foundations Damaged by Shrink-Swell Soil
County Administrator's Comments:
County Administrator:
~
BoardAction Requested:
Consideration of the attached ordinance
Summary of Information:
A shrink-swell soil grant program was presented to the Board in a work session on May
8 at the request of Mr. Barber. At that time, the Board scheduled a public hearing for June
12 to consider an ordinance to create the program.
The grant program is designed to provide financial assistance to homeowners who repair
foundations damaged by shrink-swell soil. The assistance proposed under the grant program
is equivalent to the assistance provided under the tax abatement program for repair and
renovation of older homes that the Board is now considering. Since state law does not permit
tax abatement for repair of homes that are less than 15 years old, assistance under the shrink-
swell grant program would be in the form of a cash grant to the homeowner after the repair
is completed. The County is auth.rize. .y state law t. financially assist h.m~.wn~rs in payin:
fer th~ r~,air .f shrink-swell .ama.:~. feuneati.n, ~mt payments can .nly .e ma.~ ta r~pair
shrink-swell s.il 'amal~.
A list .f :rant terms anti elili.ility re~uirements un.er the Irant ,relram is attache<<.
The prep.se. .r.inanc~ creatin: the lrflnt ,r.,ram is alse attache..
,.-..
Preparer: ~. ~~.~
Steven L. Micas
Title:
County Attorney
Attachments:
. Yes
D No
0505: 14225.1 (13703.l r ~ 1 J 1.1)
'1~)ll
@ Pn_~__,
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1996 SHRINK-SWELL DAMAGE GRANT PROGRAM
Reauirements for Eligibility
1. Engineer must certify, under seal, that foundation damage was caused by shrink-
swell soil.
2. Foundation damage must have been repaired, with final repair inspection
approved by Buildi ng Inspection Department and certificate by engineer that
repair has corrected shrink-swell related structural problems.
*3. Homeowner must pay $50 application fee to enter program and fill out
application which releases County from any liability for damage.
4. Homeowner must produce itemized bill from repair contractor which certifies
that homeowner has paid the total repair cost and which specifies each element
of repair work, the cost for each element of repair work and the total repair cost.
5. All homeowners with shrink-swell soil damage would be eligible. Not limited to
CAP participants.
6. All homeowners who repaired homes after January 1, 1992 would be eligible for
grant.
7. In order to be eligible for grant, statutory foundation warranty for home
(currently five years) must have expired.
*1:\. Homeowner's out of pocket foundation repair expenses must exceed 15% of
actual value of home in order to receive grant.
9. If home is eligible for tax abatement program, homeowner is not eligible for
grant.
Grant Terms
* 1. Homeowner receives a grant equal to one percent of the repair cost paid by the
homeowner to repair home foundation.
Example: Repair cost = $25,000 x 1 % = $250.00
0505:13703.1
1~;5
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*2. Grant amount would be paid for eight successive years.
*6.
Example: $250.00 x 8 yrs = $2,000 (8% of repair cost)
3.
Repair cost includes only the cost of constructing the repair.
4.
Grant amount would be capped at the amount of out of pocket repair expenses
actually paid by homeowner.
5.
Grant is personal to homeowner. Homeowner may assign grant to subsequent
purchaser of home if he desires to do so.
Grant program to have a five year sunset. Repairs must be completed and
application filed within five years of adoption of program.
7.
Grant beyond first year would be subject to annual appropriation of Board of
Supervisors, as required by law.
*
These provisions have heen adapted from the tax abatement program to provide
for the assistance under the grant program to be as comparable as possible to the
assistance provided by the tax abatement program.
0505:13703.1
1. ~~6
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY ADDING
AND ENACTING SECTIONS 6-92 THROUGH 6-95 RELATING TO
A GRANT PROGRAM FOR SHRINK-SWELL SOIL ASSISTANCE
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That the Code of the County of Chesterfield. 1978, as amended, is amended
by adding and enacting Sections 6-92 through 6-95 as follows:
ARTI CLE VII
Grant Program for Shrink-Swell Soil Assistance
Sec. 6-92.
Shrink-Swell Grant Program Created.
Pursuant to authority granted by Virginia Code Section 15.1-37.3:9(8). there is
hereby created a grant program to assist owners of single family residences in the
County who have repaired foundations that have been damaged as a result of shrink-
swell soil. The terms and conditions of the grant program are set forth in this Article.
Sec. 6-93. Eligibility For Grant.
In order to be eligible to receive a grant pursuant to this Article. a homeowner
must have repaired a home foundation that has been damaged by shrink-swell soil. The
homeowner who receives the grant may be the current or a former owner of the home.
but must be the individual who actually paid for the home repair. In addition. the
homeowner must:
a. Have repaired the foundation of the home on or after January 1. 1992.
b. Have repaired the foundation of a home that is less than fifteen (15) years
old and not under foundation warranty as provided by Virginia Code
Section 55-70.1.
.f.. Have applied to the County for a grant and paid an application fee of
Fifty Dollars ($50.00)
1L. Have paid from the homeowner's own funds. without reimbursement from
any other source. repair expenses in an amount that exceeds 15% of the
fair market value of the home. For purposes of this Article. the fair
0505:14124.1 - 1 -
1.~}7
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Sec. 6-94.
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market value of the home shall be the County's real estate tax assessment
for the year in which the home is repaired.
Have applied for the grant on or before June 30. 2001.
Amount of Grant.
The grant paid to homeowner's pursuant to this Article shall equal 1 % of the cost
actually paid by the homeowner to repair the foundation. The cost of designing the
repair and the cost of repairing damage to portions of the house other than the
foundation shall not be included in the cost of the repair of the foundation for purposes
of determining the grant amount. Subiect to appropriation of funds by the Board of
Supervisors. each homeowner who receives the grant shall receive the grant amount of
1 % each year for eight (8) consecutive years provided that the grant amount shall in no
case exceed the actual out-of-pocket repair cost paid by the homeowner to repair the
foundation.
Sec. 6-95.
a.
.h:.
.f..
0505:14124.1
Administration of Grant Program.
The grant program shall be administered by the County Ombudsman.
The Ombudsman shall develop an application form to be completed and
signed by all applicants to the grant program. The application form shall
require the signature of all record owners of the home for which the repair
grant is sought. The application form shall contain a release of liability
of any claims against the County and all current and past County
employees and officials for the cost of repairing the home foundation and
any damages incidental thereto. The release shall be signed by all record
owners of the home as a condition of applying for the grant.
Before any grant is approved and paid. the Ombudsman shall require
documentation from all program applicants that establishes the amount of
the repair cost actually paid by the applicant: that the repair has been
completed: that the damage repaired was caused by shrink-swell soil: and
that the repair has corrected all known foundation problems that were
caused by shrink-swell soil. The Ombudsman shall require the following
documentation and may require additional documentation if he determines
that it is necessary to establish program eligibility:
l
A certification. under seal. by a professional engineer. that the
foundation damage was caused by shrink-swell soil and that all
damage caused by shrink-swell soil has been repaired:
- 2 -
1~~8
(2)
0505:14124.1
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.b A building permit for the repair and proof that a final repair
inspection has been approved by the Building Inspection
Department.
.J.. An itemized bill from the contractor which certifies that the total
repair cost has been paid by the homeowner. which specifies each
element of repair work. the cost for each element of repair work
and the total repair cost. and which confirms that all mechanic's
liens against the home have been waived.
This ordinance shall take effect immediately upon adoption.
- 3 -
1~~9
3ltirhmonJ) ~imt15 -1!li~V ~\tb
^
An Affiliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
IAqc9,unt NLJin,.1
220806
1;""Date;
06/05/96
Advertising Affidavit
(This is not a bill, please pay from invoice)
CHESTERFIELD CO.BO.SUPV
ATT THERESA PITTS
BOARD OF SUPERVISORS
POBOX 40
CHESTERFIELD VA
23832
Description'
, ..
":;"'''''Ad'Size'; ;.'
Total Cost
06/05/96 121
TAKE NOTICE TAKE NOTICE THAT THE BOARD 0
1 x 27
225.72
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
TAKE NOTICE
Take notice thai the Board of Suo
perv""ors of Chesterfield County,
Virginia. at a regular scheduled
meeting on Wednesday, June 12,
1996 at 7:00 p.m. in the County
fe~~fd M~~~t~~u~~~ ~~~~e~re':~:
Virginia, will hold a public hearing
to consider:
An ordinance to create a grant
program for shrink swell damaged
homes.
II further information is desired,
please contact Mr. Stylian p,
Parthemos, Sr. Assistant County
Attorney between the hours of
8:30 a.m. to 5:00 p.m., Monday
through Friday. A copy of a pro-
posed ordinance is on file in the
Office of the Clerk to the Board of
Supervisors, Room 504, 9901 Lori
Road. Chesterfield, VirQinia, and
may be examined by all Interested I
Qarsons between the hours 8:30
"a.m. and 5:00 p.m., Monday
. throUQh Friday..
This is to certify that the attached MEETINGS - COMING
was published by Richmond Newspapers, Inc., in the City
of Richmond, State of Virginia, on the following dates:
EVENTS
OS/29/96
06/05/96
The first insertion being given
OS/29/96
before
f}Q.D ~
. Notary
State of Irgl I
City of Richmond
My Commission expires
03/31/97
THIS IS NOT A BILL, PLEASE PAY FROM INVOICE.
THANK YOU
,-
-.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~of~
Meeting Date:
June 12,
1996
Item Number:
17.
Subject:
Adjournment and Notice of Next Scheduled Meeting of the Board of
Supervisors
County Administrator's Comments:
County Administrator:
~
BoardAction Requested:
Summary of Information :
Motion of adjournment and notice of next scheduled meeting on
June 26, 1996 at 3:00 p.m. for the Board of Supervisors Meeting.
Preparer: -J-~f~e:-~'\.o
Faith L. Davis
Title:
Clerk to the R(),grrl ()T Sllpervisors
Attachments:
DYes
. No
1#
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ro
~eI PnrMll 6n Recyc+tt<l Ptper