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09-28-1994 Packet ..- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ...L ofL Meeting Date: September 28, 1994 Item Number: 2.C. Subject: COUNTY ADMINISTRATOR'S COMMENTS County Administrator's Comments: County Administrator: ~ BoardAction Requested: Summary of Information : Mr. Robert BObb, Richmond City Manager, and several members of City Council will be present to brief the Board on the City's Crime Ini tiati ves. These initiatives were developed after a series of public hearings and work sessions focusing on crime. /7, " Li~Title: Attachments: DYes . No Executive Assistant ro ('ol1nry Administrator 1# .5.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page L of..,L Meeting Date: September 28, 1994 Item Number: 2.A. Subject: COUNTY ADMINISTRATOR'S COMMENTS County Administrator's Comments: County Administrator: (~~ BoardAction Requested: Summary of Information : Ms. Jo-Ann Clark, Christmas Mother, will be present to address the Board regarding this year's Christmas Mother Program. See attached. Preparer: ~e}u.;dd/ tJ) . 'iJ.1:I:IA- Theresa M. pitts Title: Clerk to Board of Supervisors Attachments: . Yes D No 1# 001 I ilIV, (Ci,<{-, @' ,;" ~\ :"'l\i ~\:". .1l-~ CHRIS'IMAS MCYI'HER Jo-Ann Clark CHAIRMAN Mrs. Garland Miles COORDINATORS Sandra J. SizeIlK)re Anna Belle Reed BERMUDA DISTRIGr Mrs. L. Errery Armstrong Mamie Burgess Mrs. Robert Claus Melvin Daniel Mrs. Leo Myers CLOVER HILL DISTRIcr Linda H. Armstrong Nan G. Hailey Mrs. John T. Harding Shirley A. Hudson Mrs. Jo OWens patricia Revere Yvette B. Ridley Charlene Wheeler DALE DISTRIGr Mrs. Alexander B. Sadler Mrs. R. Garry Soyars Mrs. B. B. Taylor, Jr. MATOACA DISTRIcr Mrs. Preston Holmes Dona S. Link Mrs. Keith NichOlson Virginia Williams Mrs. Lester Yancey MIDLOTHIAN DISTRIcr Cheryl Lindsey Mrs. Sandy Noell Pat Peltier COWNIAL HEIGHTS Mrs. M. C. Dorney Mrs. Marion R. Horner Mrs. John Oates Mrs. E. Williams Smith - I' S (} M M T! I'.: C!,) F_s-r F" r~ F I r:~___f)_ v r~ c; I r..; 1 ;-..=,FJ 3;-~ September 19, 1994 Chesterfield Board of Supervisors P.O. Box 40 Chesterfield, VA 23832 Attn: Theresa Pitts Dear Ms. Pitts, We request time on the agenda of the meeting of the Chesterfield Board of Supervisors on September 28, 1994. Our Christmas Mother, Jo-Ann Clark, wishes to speak to the Board of Supervisors regarding this year's program. If you wish to speak with me in regard to this request, our telephone number is 748-1183. Thank you for your consideration. SjnCerel~YO~S< ~~~~ .J~ Sandra J. Size~re Christmas Coordinator 002 1:~ ~ CHRIS'IMAS M:YlHER Jo-Ann Clark CHAIRMAN Mrs. Garland Miles COORDINATORS Sandra J. Sizenore Anna Belle Reed BERMUDA DISTRIcr Mrs. L. Errery Armstrong Mamie Burgess Mrs. Robert Claus Melvin Daniel Mrs. Leo Myers CLOVER HILL DISTRICT Linda H. Armstrong Nan G. Hailey Shirley A. Hudson Mrs. Jo OWens Patricia Revere Yvette B. Ridley Mildred Souther Charlene Wheeler DALE DISTRIcr Mrs. Alexander B. Sadler Mrs. R. Garry Soyars Mrs. B. B. Taylor, Jr. MATOACA DISTRIcr Mrs. Preston Holmas Dona S. Link Virginia Williams Mrs. Lester Yancey MIDLOIHIAN DISTRIcr Cheryl Lindsey Mrs. Sandy Noell Pat Peltier COLONIAL HEIGHl'S Mrs. M. C. Dorney Mrs. Marion R. Horner Mrs. John Oates Mrs. E. Williams Smith - ....... CHESTERFIELD-COLON!AL h Cf-IF'../ISTMfi,S COt..1M1TTEE ! G H T 5 r' ,.J 1;;<)\: 4 jlj CHE'..;'IE.,<FiEI,C' V!p'..lr.i!.!\ ! F.{ .; Dear Friends: Can you ever remember a Christmas when you did not receive a gift? You may not have always gotten everything that you wanted, but never nothing! The Christmas Committee does not want any child in the Chesterfield and Colonial Heights area to wake up Christmas morning and find no gifts. We are a hard working group that has been busy buying toys and clothes and making plans for this years Christmas program. The Committee cannot accomplish everything that is needed to be done without your help. You are a very important part of our success. There are several ways you can support our program as an individual, a club, organization, or a company group: 1. SPONSOR A FAMILY; PROVIDING CLOTHES, TOYS AND FOOD 2. SPONSOR A FOSTER CHILD 3. DONATE FOOD, CLOTHES OR TOYS 4. DONATE MONEY TO PURCHASE TOYS, FOOD OR CLOTHES 5. DONATE APPROPRIATE USED TOYS OR CLOTHING; ESPECIALLY WINTER COATS, SWEATERS AND CHILDREN'S CLOTHING 6. VOLUNTEER YOUR TIME Please contact Sandra Sizemore or Anna Belle Reed at 748-1183 from OCTOBER 1 through NOVEMBER 23 to sponsor a family or foster child. Checks may be mailed to the office at anytime. Donations will be accepted at the Center beginning December 1. With your caring support, we can bring happiness to others who will not have a Christmas without your help. Caring Is Sharing, ~6-~~ Jo-Ann Clark Christmas Mother 1994 '-. CHRISTMAS PROGRAM STATISTICS 1993 - 1988 1993 199? Families Sponsot.pc! F,2 ] 63 i1 Fo~'; tf,? ( Ch5.tel ,"con ~.; 0 n Ii I)~" e d -, .-, .J ..:,;. :? 6 Ch~?ck'; ,~ .:"'1 {) I) ? ~1 ~.{ ,) rn () b (; i.: n d () (I n c~~ 0 r" ~~ d ,'~ 6 '<J :; Individuals Sponsored 19:32 2. 1 ~S 9 Committee Sponsored Families I~pprovpd (\duLti3 Appro\/ed N~rsinq Home Pati?nts 1225 901 9<11 915 800 826 93 1tS q 1.17 163 2 0~) 'r .. . d ) t (: (j ..t.'} 1 U E~ __ S :~:' 7? :1.0 ? "rota1 ~ dL\/idIJ3.Ls !),~ ';, /j (.~: .'~ :5 i.-"~ I, I.~; :~ (: Ref u ':; c, (,J :3 (, i~ hL L d i~ '? n ; ";: ::' tJ t ,;- i ~~' ':; :.1 \J (\ 11 ! ('1 r. ':~ ",' 2~O 20 s,:hools Q ~icil)(Jtii1(] (' :':ter-fi(;?Jd COUiity E 1 e men t (::1 t y Middle High Colonial Heights Elementary Middle High Thank you Notos 356 1 9 9 t 1. 9 9 0 1 9 3 ') 5 7 I' j') ,", 9 5 B 9 ':' ~, c 3 ;6 u ~:. l 7 '] 6 7 ~.i 1 ,..;,' 4 -J v) 1 ') 7 7 ..., 1 8 9 1 9 6 1 .c. 9 4 3 7 8 0 7 0 4 :3 ..., 0 6 4 2 5 2 6 '- 8 4 4 6 7 7 5 7 9 1. ..., 3 1 3 :3 1. 7 ~3 !:. .1 ") ~ 1. I] 1 ') 0 1.1 ,:.- 1. 6 :~, 'U', " ^ {! 1 1. 1. 0 4 6 I, q fj C) c 4 6 0 :~ '3 (,) I) .~ ~ .') J .) S .,. ~, i) 6 t Q i1 1. 1 6 ::: 198~3 s ,S) t:,:: 1:3 :..'~ 584 476 5 a (": 10,3 1:9 l? _: '2 3 s: 'i ,,;. :S .-", ,j ? e ..., 8 '- 7 7 f; 6 ^' 7 '1 7 ,. I 3 3 3 3 ~ 1 1 1 ; 1 1 1. 1 1 .- 1994 CHRISTMAS CENTER SCHEDULE November 29 o e c em bet' 5 December 6 December 7 December 8 December 9 December 10 December 12 December 13 December' 14 Decembet' 15 Oecembet'16 December' 19 DecE:~mber 20 Set Up Centet' Sponsored In Sponsored Out Sponsored In Sponsored Out Sponsored In Sponsored Out (Saturday 9 - 1) Make up Food Boxes Sponsored In Foster and Elderly Sponsored out Foster and Elderly Preparation for Committee Sponsored Pick Up Food From Schools Toy Delivery Committee Sponsored Committee Sponsored Committee Sponsored Pack up; Vacate Center The Center will NOT be open after December 20. Applications w~ll not be taken after November 231111 The Center is open from 9:00 A.M. to 5:00 P.M. Christmas Coordinators - Sandra Sizemore 748-1183 Anna Belle Reed 751-4657 t; ~....... 1994 BUDGET ..__..._._--.1 T E1L~.___._y._.19 9 _?..-8.Q.~.l!.9.L-_J_~~L.~~~ .1 993 ACT U A L 1994 BUDGET ~<?...o r cLi n_i;LtQ.r~.2_...2..~t.ELY_..--.._9....J..~.~.~...~...tq..~.....-...._._........2.1...500 .00 __.__ 6 . 500 .00 6 .500 .00 .___.._y..._....................E..~..I . C..~...ft.!........_.___1.~9~_!?~......._-._-_.-- 5 4 .l...~..i!.-__.. 49 7 . 25 49 7 . 2 5 9 0 JtC.9tn.9.J:.oL~..?.......t1.?.~Jgs...9.n..t--................ ...........___..._...._____.._____.._.._._...._.__..~___._____1...Ji 0 0 . ~J! t;:_t@.r.J_g_9.L...~.Q..LI5..tl...._...__ ......_..__...... ~.!~_.~...'!J.........____-1....,. 0 0 0 . !!L___..___._..18 4 . 5 0 1 , 0 0 0 . 0 0 ...._.... .....................w..__... E. ~.J._~~...!.. P.L.:......._...._.._............. .............____............... ....._......ZJ2..~2jL..... ..........._........_._._.~1 4 . 11____......__ 7 6 . 5 0 QJ2J~..L9..:!=.iDSL:...............Q.Lf.!.2..~............J..!...~.~.~.!J! .... ....................._:?"'-Z.5 0_!_tl-_..._...._......_~_1L714...:2L-..--..--. 3. 750.00 PJd.l?1.Lq i1Y.....~.LC?1Jl....Q.:ttQ.D................?..9..!..? ~..... ...._................?1?~.:JHL..........,'__.........._....._..!._...._._____.~~....:..H Ggn);.~rL..G.~D...!.._.!;.XQJH]..? .~...... .... ..........~.............. . ......_....... ..ilJL.,jt~....._..___.._.....__.._~_.__....._... 1 0 0 . 0 0 ,. g~. tr.~..?_b.[t~):L1;:.?,.g..4.]....dt1? ......._..._......1!P 0..l'.!.~L._............_....._..14 0 . 01 ._..._'1: 00 . 0Jt ._~.t:..Q...LC]g.,~......._.... ...... ........._,...J..~_1_~..~0 ..... ......"..__............. .....!!.~jL~____....__2 5 8 . 5 0 6 5 0 . 0 0 . ..... . .JJ ~JHL .GJ.9..1::..bJ .0..9......... . .. ... ........... .._,........_~.~L~JHL...",_......._..__] 3 . 9 9 . 7 5 . 0 't Gtt1::?.....::: ...J;. Lst~.rJ..y......., .... .....Jp.?~J?.:. .:3..~ ._........,__..,..........~...,...@,~..~_.!.1..~t__.._...__~, 0 6 8 . 9 1 3 . 8 0 0 . 00 ([1l.lr.S. .t.D.9. .H.gI!I~.!._...gj;c:: .!.J F 0 s. teL g.b J lsLr.E3. n ....GJJ.~_9.k.. . 4_,..f2.12St~~~..__.._...._.?,t..~_~!Ldtl'.......__.___~... 0 . 0 0 fSl.2..9....L....._______....._..,.,............,.. .' ..........,.J:_~] 4 7..d;l.~.......__....J:..~_~~,_...__....1..L..~:2 5 . 96 I9..Y?... .__......... ....._ . ........., ...., . ..' ....l ~ .J.S3..EV._.:...L9..._....._..._.,..~.?...!_~.~..~.,~!L...,...__.. 2 2 t 4 31 . 2 8 ,$..9JJ...9..9.1_.2.YJ?Q 1 i_?_~.._._._..... ,..........tJ._!?..~1'_.:...\'-..~................_.-__,1...!..5 0 0.. 00 756 . 48 c;t,g..:thj,D_q.:_...J~..kLrgh9Jsg .?.....1,2..l..~.~..~..d~.~............_.__._..?...~.l.~!.~..!j'jL.............__....L~ 972.93 _........................ ............ ...2...b..9L..L<u.,:U.J...ts,e..!:...€..?_.,....._..,__.__.. F m ~r 9-.e n c..~L_fJdJ1-...9....._....................... :l.t9....:.:?),.......______.L.0 0.~:.~~._._..__..._......_ 3 4 3 . 1 5 .L~_Q.9j,.E...L...2..~....YJ c ~~1 ~~_p....~.S:.t~t. .v.E,~~~_Eld r.'L~L........ ....... .3JJL~,~.~_...._____.__.~.. ._.~00.00, 18,000.00 24,000.00 1.500.00 20,000.00 400.00 1 . 0. 0 0 . 0 0 TOTALS $ 74.040.67 $84.167.90 84,122.54 $87,798.75 approved 09/06/94 93 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page lof-.!.. AGENDA September 28, 1994 Item Number: 2.B. Meeting Date: Subject: COUNTY ADMINISTRATOR'S COMMENTS County Administrator's Comments: County Administrator: ~ BoardAction Requested: Summary of Information : Mr. Bradford S. Hammer, Deputy County Administrator for Management Services, will present an update on the LaPrade and EttrickjMatoaca Branch Libraries. prepare;;r~ IJ {}v~L.U1A"Le--1--- Bradford S. Hamrner Title: Deputy County A.dministrator for Ng't. SerVlces 1# 003 Attachments: . Yes D No - - PROJECT UPDATE - LIBRARY SERVICES BOS Meeting Date: September 28, 1994 Ettrick-Matoaca and LaPrade Libraries Schedule Update Work at the referenced project is moving ahead on schedule. Costs, however are in excess of the $500,000 appropriation - current projected cost: $785,000.00; County received construction bids to repair the libraries on September 12. The construction contract is circulating for signatures. Key target dates for remaining work at Ettrick-Matoaca and LaPrade Libraries are as follows: Date Sep 21, '94 Jan 6, '95 Mar 15 Activity Start construction Complete construction Library re-opens to public An agenda item requesting transfer of funds is before the Board Midlothian Library Construction start delayed pending resolution of off-site drainage - see schedule below Temporary library closing tentatively scheduled for 10/3/94 (120 days) Complete all construction by Fall '95 Task Receive pricing for Coalfield Road revisions Final drainage documents due at County Secure land disturbing permit Receive building permit Mobilize GCI Start Construction ~ Review in process - finalize by 9/23 Review in process Pending BOS action on drainage agreement Pending receipt of land disturbing permit Target 9/29; pending receipt of building permit Midlothian Structural Investil:ation Final report has been received; construction related deficiencies were not included as part of this report given this facility was not constructed by the same company that built LaPrade/Ettrick-Matoaca; findings and recommendations include repairs to brace exterior and interior walls, fixing lintels in interior walls; design of the required engineered repairs will be similar to those at Laprade/Ettrick-Matoaca Proceeding to design and implement this repair work while the library is closed for the expansion project Clover Hill Library Open to Public 004 - _. Project Update - Library Services BOS Meeting Date: September 28, 1994 Page 2 Chester Library and Arts Center Schedule Update: ~ Oct 94 Nov 94 Iun 95 Mar 96 Activity Finalize internal understanding/scope of project Notice to Proceed Programming Facility Program Complete Complete 35 % Design 005 Pr.:sidc II t I'.'ggy R. Wile~ Crecnsvillc County President-Elecl Willi,lm Ii.H. l3Ievins Smyth County First Vice Presiderrt Harper R. Wagner Bath County S,'colUl Vie" Prt'Sid!'ll1 Katherine K. Hanley Fairfax County Seeretary- Treasurer E. Virgil Sampson Jr. Scott County Immediate Past President Harry G. Daniel Cheslerfield County Regioll 1 Gregory L. Duncan Accomack County Region 2 Marion B. Williams Prince George County Regioll 3 Rudolph V. Jones Charles City County John A. Waldrop Ir. Hentico County Arthur S. Warren O>eoterfield County Regioll 4 John J. PureeU Jr. Louisa County Region 5 Charles W. Curry Augusla County Regioll 6 lohn M. Nolan Orange County Regioll 7 Ferris M. Belman Sr. Stafford County Hubert S. Gilkey UI Rappahannock County Region 8 William I. Becker Prina! William County Thomas M. Davis III Fairfax County Robert B. Dix Jr. Fairfax County Michael R. Frey Fairfax County Gerald W. Hyland Fairfax County John D. Jenkins Prince William County Mary Margaret Whipple Arlington County Regioll 9 Wanda C. Wingo Botetourt County Regioll 10 J. Michael Davidson Campbell County Mason A. Vaughan Sr. Pulaski County Regioll 11 M. Jay Hubble Smyth Coun'y Regioll 12 James H. Gibson Lee County Pasl Presidell!s Kathl('(>n K Sedeld t Prince William County W.D. Gray Richmond COli nty Jack D. EdwMds 1<1n1f.'s City County Excel/fiue Din'clm James O. Campbdl. CAE I:J:\ Gem:rnt C(luH~c1 ~ C. FliprKl fllcb - - VIRGINIA ASSOCIATION OF COUNTIES 1001 East Broad Street · Suite LL 20 · Richmond, Virginia 23219-1901 · (804) 788-6652 . fax (804) 788-0083 September 9, 1994 The Honorable George F. Allen Governor's Office, Third Floor The State Capitol P. O. Box 1475 Richmond, VA 23212 Dear Governor Allen: The Virginia Association of Counties has a long-standing concern about the proliferation of unfunded mandates imposed on local governments. For many years, it has been V ACo's position to oppose any state or federal mandates on local governments which are not accompanied by full funding. We regard unfunded mandates as hidden tax increases. They leave counties with few alternatives but to increase local taxes as state and federal tax rates remain unchanged. Combined with the overall trend of fewer federal dollars being distributed to localities, county governments are under serious fiscal stress. We wish to applaud you for the concern that you have already demonstrated about unfunded mandates. We recognize and appreciate that your stance against unfunded mandates has severely limited the introduction and passage of these bills by the General Assembly. We would like to work with you to arrive at mutually acceptable strategies to stem the tide of any future unfunded mandates on localities. As president of V ACo, I appointed an Unfunded Mandates Task Force this spring which has been working diligently to resolve the problem of unfunded mandates. With the backing of the V ACo Board of Directors, the Task Force has come up with the attached recommendations for reducing or eliminating unfunded mandates on localities, both at the statutory and regulatory level. Representatives from the task force--R. B. Clark (County Administrator of Charlotte County), Robert Dix (Board of Supervisors of Fairfax County), Flip Hicks (General Counsel for the Virginia Association of Counties)--and I would like to request an audience with you to discuss these recommendations. It is our hope to meet with you before November 1 so that we can share the results of our meeting at V ACo's annual conference on November 13-15. By the way, we would be delighted if you and Mrs. Allen could join us at the annual meeting. Thank you for your consideration of this request, and I look forward to meeting with you soon. Sincerely, . @~Q. ~~ Peggy R. Wiley President - VIRGINIA ASSOCIATION OF COUNTIES Proposal to Address the Problem of Unfunded Mandates Background Existing procedures for evaluating fiscal impacts of legislation or regulations on localities are woefully inadequate. Currently, whenever a legislator or other participant in the legislative process believes a proposed bill may result in increased costs to local governments, the bill is referred by the Division of Legislative Services to the Commission on Local Government which then surveys approximately fifty to sixty local governments throughout Virginia. Through this survey, the participating localities are asked to determine any additional costs that may be associated with the proposed new or expanded service. Within the time-frame established by COLG, many of the sparsely staffed localities being surveyed may not have adequate time to perform a complete analysis. The rapid pace of events that always characterize legislative sessions also creates a problem. There are many instances when a bill in question may be amended to such an extent that it quickly invalidates many of the underlying assumptions in the local government's analysis. As a basic consequence of this flawed process, there may be many occasions when neither the state, nor local governments, have truly accurate ideas of how much money certain mandates will cost. In reality, the cost of a mandate is most often not sufficiently understood until well into the implementation stage. By that time, they become politically entrenched programs that are extremely difficult to eliminate. For example, many of the costs associated with local efforts to comply with recycling requirements (imposed as a result of legislation passed in 1989) were not adequately understood until years later. Curiously enough, there is no record that any local fiscal impact analysis was ever performed to try and understand the local costs of mandated recycling programs. This proposal is not to suggest that recycling, and other programs are without merit. In many cases, local governments adopted programs of this type at their own option, long before mandates. In all too many instances similar to the recycling example, mandates are based on assumptions that one approach to addressing a particular problem fits all local circumstances. As a consequence, -- - there is an impediment to the ability of local governments (together with the citizens they serve) to develop programs that might most meaningfully improve their own communities. Local creativity becomes stifled. Mistrust and conflict between local, state and federal officials can intensify. These are among the chief reasons why we, as county government officials, believe unfunded mandates to be inconsistent with "good government" principles. Recom mendation Because of the problems identified above, we urge the institutionalization (preferably by statute) of new policies and procedures that would achieve the following results: · Establish a reasonable time-frame (perhaps ten months) to allow a state agency (possibly the Department of Planning and Budget) to analyze the future fiscal impacts of any legislation that may impose a financial burden on local governments. A procedure of this type should allow a thorough study (to be conducted in cooperation with local governments) to determine all possible net additional costs that a local government would assume as a result of a new or expanded service. This more extensive analysis should yield more accurate cost estimates. The minimal ten month period for analysis and review would coincide with the time period between adjournment and commencement of legislative sessions. No bill deemed to have any possible fiscal impacts upon local governments could become law until the completion of such a review. · Require all regulatory agencies to adopt and promulgate any new, non-emergency regulation on or before December 1 of the year adopted, but with the regulation to become effective after the the date of the veto session of the following year. This would enable the Governor and the General Assembly to study the regulation, its effect and cost, and receive any criticism from the affected sections of the regulated community and local governments. The Governor and/or General Assembly could take such action as necessary to modify the effect of the regulations if he or they believe this to be necessary. Most agencies now spend well in excess of - - one year in the process of adopting regulations. This time would not be unduly burdensome on the agencies. · In each session, require the General Assembly to appropriate additional aid to localities which is equal to cumulative net costs which would result from the new or expanded services required under state law. The amount appropriated as new financial aid to local governments would equal the cumulative amount of funds determined as necessary to pay for all newly mandated public services to be performed by local governments. Failure by the General Assembly to appropriate additional funds would invalidate the mandate. Collectively, the objectives identified above could be incorporated into a legislative package which would be referred to in the future as "truth in legislating." There are similar initiatives that have been introduced at the federal level which are enthusiastically supported by all state and national organizations representing local governments. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ ofJ:.... Meeting Date: September 28, 1994 Item Number: 10. Subject: EXECUTIVE SESSION County Administrator's Comments: County Administrator: ./ (/(~ BoardAction Requested: Summary ofInformation: Mr. McHale has requested an executive session, pursuant to ~ 2.1-344.A.1., Code of Virginia, relating to discussions of potential appointments to the Matoaca supervisor position. ."") Preparer: <~ . ~Jv.k,,<) teven L. MIcas Title: County Attorney 0800:7695.2 1# 073 Attachments: . Yes D No - MOTION: DATE: SECOND: HE: CERTIFICATION OF EXECUTIVE SESSION HELD IN CONFORMANCE WITH LAW WHEREAS, the Board of Supervisors has this day adjourned into Executive Session in accQrdance with a formal vote of the Board I and in accordance with the provisions of the Virg inia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989, provides for certification that such Executive Session was conducted in conformity with law. NOW, THEREFORE, BE IT RESOLVED that the Board of County Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the Executive Session to which this certification. applies, and ii) only such public husiness matters as were identified in the Motion by which the Executive Session was convened were heard, discussed or considered by the Board. No member dissents from this certifi- cation. Vote: (by roll call) The Board being polled, the vote was as follows: AYES: NAYS: ABSENT DURING VOTE: ^BSENT DURING MEETING: **CERTIFIED** CLERK TO THE BOARD 07<'1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page Lof.l. Meeting Date: September 28, 1994 Item Number: 7.A. Subject: DEFERRED Resolution Recognizing September 17 - 23, 1994 as "Constitution Week" County Administrator's Comments: County Administrator: ~ 1;1l"L / ,;\.~. ..,' .... . BoardAction Requested: Summary of Information : staff has received Cl. request from Mrs. Nora Chairman of the Constitution '\leek Committee, for adopt a resolution recognizing September 17 "Constitution Week." Leary DePue, the Board to 23, 1994 as Ms. Carole Phipps, a member of the Committee, will be present to accept the resolution. See attached. Preparer: ( 1 o.h)., UU '-In .If f.JtA... Theresa M. Pitts Title: Clerk to Board of Supervisors Attachments: . Yes D No I # 006 - RECOGNIZING SEPTEMBER 17 - 23, 1994 AS "CONSTITUTION WEEK" WHEREAS, our Founding Fathers, blessings of liberty for themselves ordain and establish a Constitution America; and in and for order to secure the their posterity, did the United states of WHEREAS, it is of the greatest importance that all citizens fully understand the provisions and principles contained in the Constitution in order to support, preserve, and defend it against all encroachment; and WHEREAS, the Two Hundred Fifth Anniversary of the Signing of the Constitution provides an historic opportunity for all Americans to realize the achievements of the Framers of the Constitution and the rights, privileges, and responsibilities it affords; and WHEREAS, the independence guaranteed to American citizens, whether by birth or naturalization, should be celebrated by appropriate ceremonies and activities during "Constitution Week," September 17 - 23, 1994, as designated by proclamation of the President of the United states of America in accordance with Public Law 915. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby recognize September 17 - 23, 1994 as "Constitution Week" and urges all citizens to reflect during that week on the many benefits of our federal Constitution and American citizenship. 007 \ ~' ;.....f1~:~'- \ ~ff l?i' ;~~..:j:.:' ":ij~fi:'l , ,~ Meeting ate: '" ...,n CHESTERFIELD COUNTy BOARD OF SUPERVISORS AGENDA SeJ:?teube r 2 G, 19 S (1 I tern Number: Page lof-L I 7.B. Subject: DEFERRED Worksession on 4th Quarter Performance Report County Administrator's Comments: County Administrator: ~ BoardAction Requested: No Action Requested SummaryofInformation: . The county has utilized a performance-based budget for over 14 years, in which resources are provided to departments so that they can achieve state goals and objectives. The monitoring of departmental workload, in relation to these goals and objectives, is essential to the allocation of scarce resources, as the needs for these resources are varied and, often, urgent. More importantly, the challenge of meeting increased demands for service requires departments to be more efficient and productive in carrying-out their responsibilities. The Quarterly Performance Report is produced, and presented to the Board of Supervisors, to provide summary information regarding county departments' goals and objectives, and their progress in meeting those goals and objectives. A list of departmental accomplishments and productivity improvements is also included. Preparer: rL.~~ TitlePirector, Budget and Management Attachments: . Yes D No I # 008 o c Q) ;:1. CD "l ~ []] " -< (0 N o c Q) ;:1. CD "l N SJ " -< (0 W o c Q) ;:1. CD "l B] ." -< (0 .,J:::... - --\. 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'~j~j;~ ! ::1.:::: I VI o ~ o o ~ VI o ~ 0'\ o o o I ~ Cr.J ~ o ::3 Cr.J (tl Cr.J g c: '"i ..... . (tl Cr.J N o o ~ ~. ~ (D t) (D ~ ~ ~ S (D g > ~ ~ ~ ~ ~ ~ CD U) ~ o ~ U) (D U) -< U) ~ ~. ~ ~ ~. (D UJ. 015 - o -..J.. o N o ~ o w o 11 -< <.0 -..J.. 11 -< <.0 N w ~ , <.0 :;+w .w 11 -< <.0 W 11. -< <.0 ~ -I ::y- O c en P> :J 0... en lJ m :;0 11 C r r I -I - $: m m $: lJ r o -< m m z o . o 11 ;0 m G) (J) -i m ;0 m o < o -i m ;0 (J) 016 - -, E"Y94 MAJOR ACCOMPLISHMENTS: . The Victim/Witness Office assisted in the i~Lementation of project AWARE, which enabLes battered women to obtain a pendant to wear to eLectronicaLLy notify the poLice in case of an attack. ChesterfieLd was among the first jurisdictions within the CommonweaLth of Virginia to impLement this beneficiaL program. . The Economdc Deve~opment Department has announced business investments tota~~ing $21.03M in FY94. . The County has imp~emented a new program entit~ed Hea~thTrak to promote a heaLthier workforce. One of the first activities was a HeaLth Fair which invoLved over 500 participants. 017 .- FY94 MAJOR ACCOMPLISHMENTS: . Preparations began for the Chesterfie~d Po~ice and Fire Departments to move into the new Pub2ic Safety Training Center. This faci~ity wi2~ great2y enhance the training opportunities for both departments. . Due to increased productivity, the Menta2 Hea2th/Menta2 Retardation/Substance Abuse Department increased the number of consumers served for MH, :MR., and SA by 23%, 8% and 32% respective2y. 01.8 .- FY94 MAJOR ACCOMPLISHMENTS: . ChesterfieLd County was a 1993 United States Senate Productivity And QuaLity Award For Virginia FinaList. The County was one of 5 LocaL government entities seLected as an exempLa~ organization that demonstrates quaLity and productivity improvement. The award was estabLished by Senate ResoLution in 1982. . The County wiLL be ceLebrating its 2nd anniversa~ of TQI impLementation since its inception. Over 1,600 empLoyees and supervisors have been trained in TQI principLes and tooLs. This new cuLture wiLL heLp ChesterfieLd to continue as a First Choice COlIlIllunity. 019 - FY94 MAJOR ACCOlYIPLISH1I/ENTS: . Through the use of TQI and various cost reduction activities, the Purchasing Department generated a savings to County and Schoo2 departments in the amount of $470,948 in FY94. 020 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~of~ Meeting Date: September 28, 1994 Item Number: 7.C. Subject: DEFERRED Consideration of Request of Comcast Cablevision of Chesterfield County, Inc. for a Renewal of its Cable Television Franchise and Adoption of Amendments to Chapter 7 of the County Code Related to Providing Cable Television Services in the County County Administrator's Comments: County Administrator: ~-/Ii( BoardAction Requested: Summary ofInformation: This item was deferred from the July 27 meeting to allow Comcast and County staff to finalize the terms of the franchise documents, in particular clarifying how access charges for institutional network (INET) services will be calculated. Negotiations with Comcast have not been concluded at the time the agenda is being sent. Staff and the County Administrator are meeting with Comcast corporate officials on September 23rd. After that meeting, staff will communicate with the Board the status of franchise renewal negotiations. ", Preparer: ~' , ('( · j!J'.....f)II^."" J r> /J '" ~,....,/./ Title: COI]1Jty Attorney 0603:7144.3 I # 021 I Steven L. Micas Attachments: DYes . No ,.-~ CHESTERFIELD COUNTY 1 BOARD OF SUPERVISORS Page _of~ D t September 28,1994 AGENDA Meeting a e: Item Number: 7 . D. Subject: Deferred Streetlight Installation Cost Approval County Administrator's Comments: County Administrator: ~ BoardAction Requested: This item requests Board approval of a deferred Streetlight Installation Cost in the Clover Hill District. Summary of Information: Streetlight requests from individual cItIzens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparer: 1 JJt )Jr ~. .~ Richard M. cElfish, P.E. Title: Director Environmental Engineering Attachments: . Yes D No I # ozz - ~ ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA I I Page A- orA Summary of Information: (Continued) 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. CLOVER HILL DISTRICT: * Deferred from the March 23, 1994, Board meeting Intersection of Northcreek Drive and Northland Drive Cost to install light: $3,016.20 Does not meet minimum criterion for petition. Clover Hill Streetlight Funds Requested Effective Balance Forward Expenditure Balance Remaining $28,124,00 $3,016.20 $25,107.8,0 1# 023 - STREETLIGHT REQUEST Clover Hill District REQUEST RECEIVED: October 12, 1993 ESTIMATE REQUESTED: October 14, 1993 ESTIMATE RECEIVED: March 7, 1994 DAYS ESTIMATE OUTSTANDING: 144 COST TO INSTALL STREETLIGHT: $3016.20 NAME OF REQUESTOR: Charles W. Owens ADDRESS: 10101 Northland Drive, Richmond, VA 23236 PHONE NUMBER: HOME - 276-3950 WORK - o REQUEST IS LOCATED AT THE INTERSECTION OF Northcreek Drive and Northland Drive c==J REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS c==J A POLE ALREADY EXISTS AT THIS LOCATION POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Qualified Not Qualified, less than 75% of residents within 200 feet of location. COMMENTS: Requestor states: "Children are beginning to catch their bus in almost total darkness and also minor crime incidents are beginning to occur in and around the communitYi light is an excellent deterent to crime." Attachments? Map 024 ~eetlight Request MI>>J 9/28/94 ~ r- r- ~ r- :z ~.." E C<",: ~ -z. ~ "\ Thi.r ....." i.. u cnpyrifi/Wd pro1hM:f of 1M o,e.""'rfi"ld County ars Qf!ice. Streetlight Legend I~ existing light _ requested light . .!1an ~ <: o >- L.I..I QC (.:;I ~ * I SCALE 1 : 9.'. oIOL1_ ",..,. 1 ... - 'fll.S ,.., This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department ',A, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page LoLL Meeting Date: Septemhpr?R. 1 qq4 I tern Number: 8.A. Subject: Reorganization of the Board County Administrator's Comments: County Administrator: ~ BoardAction Requested: Summary of Information : It is the intent of the Board to reorganize by electing a Chairman and Vice Chairman. Nominations do not require a second. Preparer: 0'UJr.bJ vYn ,lft~_ Theresa M. pitts Title: Clerk to Board of Supervisors Attachments: DYes . No I # . 026 - CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1-of2- AGENDA Meeting Date: September 28, 1994 Item Number: S.B. Subject: Consideration of Nomination/Appointment of Matoaca District Supervisor County Administrator's Comments: County Administrator: (':I~ BoardAction Requested: To consider the nomination and appointment of a replacement for the Matoaca District Supervisor's seat. Summary of Information : The Board has until October 16, 1994 to fill the Matoaca District Supervisor's seat formerly held by Whaley M. Colbert. Board ~embers requested this item. lJ~ "\~ YJh_ tlfd~~ ~ I~ D. U~,As Preparer~j..fui1-U 'in. I..f1J:.f.tA., ,4 #.1 Marllyn E. Cole,/ I ',./ Title: Executive Assistant to County Administrator I # 027 Attachments: DYes . No - BOARD OF SUPERVISORS J, L. McHALE, III, VICE CHAIRMAN BERMUDA DISTRICT ARTHUR S, WARREN CLOVER HILL DISTRICT HARRY G, DANIEL DALE DISTRICT EDWARD B, BARBER MIDLOTHIAN DISTRICT VACANT MATOACA DISTRICT TO: FROM: DATE: SUBJECT: _. CHESTERFIELD COUNTY P.O, Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B, RAMSEY COUNTY ADMINISTRATOR Lane B. Ramsey , \Cv0~ Harry G. Dan~\ ///~ September 21, 1994 Board Agenda Item for September 28, 1994 I would like the following agenda item to be placed under New Business on the September 28 Board of Supervisors meeting: Nomination of candidates for appointment to the Chesterfield Board of Supervisors as a representative for the Matoaca Magisterial District Providing a FIRST CHOICE community through excellence in public service. @ Printooon RecycleclPaper - I, 1. - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page Lof~ Meeting Date: September 28, 1994 Item Number: 8.C. Subject: Streetlight Installation Approval County Administrator's Comments: County Administrator: ~ BoardAction Requested: This item requests Board approval of Streetlight Installation costs in the Clover Hill District. Summary of Information : Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering, Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparer: )f'P1)rc~. ~ Richard M. lfish, P .E. Title: Director Pmrlrcmmp.nt::ll Fneinp.f':ring Attachments: . Yes D No 1# 028 I 6) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA i I Page A o~ Summary of Information: (Continued) 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. CLOVER HILL DISTRICT: * Vicinity of 1906 Castle Glen Drive Cost to install light: $ 688.95 Does not meet minimum criteria for intersection or vehicles per day. Clover Hill Streetlight Funds Requested Effective Balance Forward Expenditure Balance Remaining $28,124.00 $ 688.95 $27,435.05 I # 029 STREETLIGHT REQUEST Clover Hill District REQUEST RECEIVED: June 24, 1994 ESTIMATE REQUESTED: June 29, 1994 ESTIMATE RECEIVED: September 2, 1994 DAYS ESTIMATE OUTSTANDING: 59 COST TO INSTALL STREETLIGHT: $668.95 NAME OF REQUESTOR: Michael J. Schubert ADDRESS: 1906 Castle Glen Drive, Richmond, VA 23236 PHONE NUMBER: HOME - 745-8984 WORK - 745-1631 D REQUEST IS LOCATED AT THE INTERSECTION OF o REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS Castle Glen Drive, vicinity of transformer at 1906 D A POLE ALREADY EXISTS AT THIS LOCATION. POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Not Qualified, location not an intersection Not Qualified. less than 400 VPD Qualified COMMENTS: Attachments? Map 030 ,~eetlight Request MaD 9/28/94 ~ ,..... ,..... <:'.p f (; <": ~ -z. ~ ~ 'This trUlp i.., " ropyri1li*4 proliucf of I"" Cha.tt#'~"ld Cowrry GIS Office. Streetlight Legend [IJ existin~ li~ht lIJ requested li~ht . c.,'- ~\ ~ ~ ~ ~ >- ......, cc ~ 81.n ~ * l &CALE 1 : 9.'. 401.'. ""'.n 1 ... - ~1"Z8 fHJt This map shows citizen requested streetli/?ht installations in relation to existin~ streetlights. Existin!: streetli~ht information was obtained from the Chesterfield County Environmental Engineering Department. , /.., ) Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA September 28, 1994 Item Number: Page 1:- of-1... 8.D.l.a. Subject: Resolution Recognizing Brandermill on its 20th Anniversary for contributions in Providing a Contemporary Community for Approximately 16,000 Chesterfield County Residents County Administrator's Comments: County Administrator: (~ BoardAction Requested: Summary of Information : Mr. Warren has requested the Board adopt a resolution recognizing Brandermill on its 20th Anniversary for contributions in providing a contemporary community for approximately 16,000 Chesterfield County residents. Mr. Warren will present the resolution at Brandermill' s 20th year celebration on October 8. See attached. ::J "- '\ \ 1\ ) . Prepare~\1)\ ~k~) Marcella Williamson Title: Senior Information Specialist Attachments: . Yes D No 1# 032 I - RECOGNIZING BRANDERMILL ON ITS 20TH ANNIVERSARY FOR CONTRIBUTIONS IN PROVIDING A CONTEMPORARY COMMUNITY FOR APPROXIMATELY 16,000 CHESTERFIELD COUNTY RESIDENTS WHEREAS, Brandermill now is home to approximately 16,000 Chesterfield County residents in 84 distinctive neighborhoods that are well planned with common spaces, woods, and recreational facilities; and WHEREAS, the development has provided not only houses, but a home and a community for these residents who often purchase second and even third homes in the community when their housing requirements change; and WHEREAS, Brandermill's neighbors, friends, and professionally, socially, Chesterfield County; and res idents are family members culturally, and our co-workers, who contribute financially to WHEREAS, Brandermill frequently has been cited as the "Best Planned Community in America" and provides an excellent example of what Chesterfield County has to offer individuals and businesses interested in relocating to the area; and WHEREAS, Brandermill and its residents will continue to be an integral part of Chesterfield County's growth and development in the coming years. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Brandermill, it developers, and its residents to the County and expresses the appreciation of all residents for their continued commitment to the County. 033 CHESTERFIELD COUNT\' BOARD OF SUPERVISORS AGENDA Page -1.. oU Meeting Date: September 28, 1994 Item Number: O.D.l.b. Subject: Approval of Resolution and Subsequent Appropriation Recreation Access Grant Fund for Clover Hill Athletic Complex County Administrator's Comments: R~d (f~ if~ Board Action Requested: The Board of Supervisors is requested to approve the attached resolut ion requesting grant funds and appropriate up to $250,000 for the construction of turn lane improvements to Genito Road and a 1200' long ent rance road to Clover Hill Athlet ic Complex. The resolut ion also requests designation of the new roadway as a "Virginia Byway." Summary of Information: The Board of Supervisors has appropriated funds for the acquisition and Phase I development of the Clover Hill Athletic Complex on the Mount Hermon/Genito Road site. Additional funding will be required from Recreation Access Grant to construct the entrance road and improvements to Genito Road to access the athletic complex. Budqet and Management Comments: Upon approval of grant application by the state, the Board of supervisors is authorized to appropriate up to $250,000 for road improvements to the Clover Hill Athletic Complex. (\ , -. / /": , L. stegmaier, Director Management Department Preparer: ~~ Title: Director of Parks and Recreation Michael S. Golden County Administrator: Attachments: . Yes D No I # 034 II - BOARD OF SUPERVISORS CHESTERFIELD COUNTY September 28, 1994 RE: RECREATIONAL AREA ACCESS ROAD FUNDS - CLOVER HILL ATHLETIC COMPLEX WHEREAS, the Clover Hill Athletic Complex is owned and is to be developed by the County of Chesterfield as a recreational facility serving the residents of Chesterfield County and adjoining counties; and WHEREAS, the facility is in need of adequate access; and WHEREAS, the right-of-way of the proposed access is provided by the County of Chesterfield at no cost to the State; and WHEREAS, the procedure governing the allocation of recreational access funds as set forth in Section 33-136.3, Code of Virginia 1966, as amended, requires joint act ion by the Director of Conservat ion and Historic Resources and the Highway and Transportation Board; and WHEREAS, a statement of policy agreed upon between the said Director and Board approves the use of such funds for the construction of access roads to publicly-owned recreational areas; and WHEREAS, the Board of Supervisors of Chesterfield County has duly adopted a zoning ordinance pursuant to Article 8 (Section 15.1-486 et seq.), Chapter 11, title 15.1; and WHEREAS, it appears to the Board that all requirements of the law have been met to permit the Director of Conservat ion and Hist oric Resources to designate Clover Hill Athletic Complex as a recreational facility and further permit the Virginia Highway and Transportation Board to provide funds for access to this pUblic recreat ion area in accordance with Section 33-136.3, Code of Virginia 1966, as amended; and WHEREAS, the Board acknowledges that pursuant to the provisions of Section 33.1-233, as amended, this road shall be designated a "Virginia Byway" and recommends the State Highway and Transportat ion Board in cooperation with the Director of Conservation and Historic Resources, take the appropriate act ion to implement this des ignat ion. Further, the Board agrees, that in keeping with the intent of Section 33.1-63, to use its good office to reasonably protect the aesthetic or cultural value of this road: NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Chesterfield County hereby requests the Director of Conservation and Historic Resources to designate the Clover Hill Athletic Complex as a pUblic recreat ion area; and to recommend to the State Highway and Transportation Board that recreational access funds be allocated for an access road to serve said athletic complex; and 035 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1- of-L Meeting Date: September 28, 1994 Item Number: 8.D.2. Subject: Transfer of Funds for the LaPrade, Ettrick-Matoaca Library Repair Project County Administrator's Comments: .." _JU.~'AJ;-.:..., /J J A ~ _ ~ ~eJJ S-~dt;JO ~7:---" K~ /f~~~".I-~~. ~~. ~ a;;: ~cl~. frI~ ~ ~ ~, County Administrator: ~ BoardAction Requested: Approval of the transfer of $160,000 from the Reserve for Future Capital Projects to the LaPrade, Ettrick-Matoaca Library Repair Project. Summary of Information: Transfer will bring the total appropriation to $795,000. This figure is comprised of the following: 20,000 27,500 160,000 $795,000 Original CIP structural investigation funding Emergency transfer from reserves - 5/25/94 BOS Meeting Reroof LaPrade Library Laprade Library site evaluation Current proposed transfer from reserves Total appropriation $ 87,500 500,000 Preparer: fL- f? 13~ l Title: Acting Director, General Services I # 037 Attachments: DYes _ No - ~.....- ..--.......~ - ...-it:t~ ~~"'."-.!ha.' (,,"'.'t...... , ~::l. ~ _'- -,:N ~7, ""'ItCI!'<\'" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ..L o~ Summary of Information: (Continued) Budget and Management Comments: Funds are available in the Reserve for Future Capital Projects to transfer for this proj ect. Balance in the Reserve after this transfer will be $1,106,557. (. '. ./'1 , . ~dm__. {r ......,' . ." , . /('//r/i.t/" , /' ,/ ,:~1/.l4.v/1 James J.L._Stegmaier, Director Ii I i I I L- 1# 038 I I J tfJ~~i>', " 'l.~ , i \::l\ ~ "bilW,l)~'~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -L of---1. Meeting Date: September 28, 1994 Item Number: 3.D.3.a. Subj ect: To award a contract to Gary Brown Associates (GBA) for the acquisition of a replacement fixed assets system and authorize the County Administrator to execute a contract on behalf of the County subject to approval as to form by the County At tortley . County Administrator's Comments: /) '(f2-C- C7PI.A'"'\{'~ j ,4?fYtuv-c- k County Administrator: (/<< BoardAction Requested: To award a contract to Gary Brown Associates (GBA) for the acquisition of a replacement fixed assets system and authorize the County Administrator to execute a contract on behalf of the County subject to approval as to form by the County Attorney" Summary of Information : Coopers and Lybrand, the County's external auditors, recommended that the fixed assets system by replaced. The existing system is over 13 years old and fails to perform calculations correctly. A Project Team of employees from Accounting, IST, Schools, Police, Fire and Utilities thoroughly evaluated each proposal, conducted interviews and unanimously selected GBA as the most qualified to best meet the diverse needs of the County. The cost of the contract will not exceed $150,000, pending final negotiations, and funds for a new system were appropriated in the 1994 budget. ' Preparer: "tIe: Director of ACc.Ollnti Tl8 Mary Attachments: DYes . No I # 039 - CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2..of2- AGENDA Meeting Date: September 28, 1994 Item Number: 8.D.3.b. -f- ... Subject: Ramb1ewood Drainage Project County Administrator's Comments: e(!!.,~J A~~ County Administrator: ~ BoardAction Requested: The Board of Supervisors is requested to award a contract for the construction of the Ramblewood drainage project to the firm of Southern Construction in an amount not to exceed $136,602.80. Summary of Information: In September of 1993, the County entered into a contract with the firm of Charles C. Townes & Associates to complete the design for redirecting the water along Ramblewood Road so as not to flood the rear of approximately ten extremely flat lots. After numerous meetings and revising the plans to meet the State's criteria for installation under traffic, we have an approved set of construction plans (no easements are necessary). The plans were picked up by eight contractors, of which only one bid was submitted in the amount of $136,602.80. There is approximately $205,000.00 available for construction. DISTRICT: Matoaca RECOMMENDATION: Staff recommends that the Board of Supervisors authorize the County Administrator to enter into a contract with the firm of Southern Construction in an amount not to exceed $136,602.80 for the construction of the Ramblewood drainage project. Preparer: ;p~ }tJc ~.;.L Richard McElfish Title: Director, Environmental Engineering Attachments: DYes . No 1# " 040 I ~.-.. .. /':J " / L / I , ". ./ ;., ,.., .,.. .".., ~ . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2- ot2... Summary of Information: (Continued) Budqet and Manaqement Comments: Funds totalling $210,000 were appropriated in the FY94 and FY95 budgets for the Ramblewood Drainage project. To date $4,523 has been spent; therefore $205,477 is available for use. Upon completion of this project, all remaining funds will revert back to the reserve for capital projects. 1# 041. I -. -? I l ' - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -L of -L- Meeting Date: SeDtember 28, 1994 Item Number: 8.D.4. Subject: Request for approval of a Temporary Drainage Agreement for Storm Water Management associated with the Midlothian Library Expansion County Administrator's Comments: R fl.-t:- ~ J A ffYtor;J County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors authorize the County Administrator to execute a temporary drainage agreement with Glen Roy Corp. and Tuckahoe Cardinal Corp. for storm water management associated with the expansion of the Midlothian Library. Summary of Information: The temporary agreement provides for the storm water drainage requirements for the expansion of Midlothian Library. The storm water has been designed to sheet flow across adjacent property with the adjacent property owner being responsible for erosion control outside of the maintenance area as shown on the attached plat. This agreement will terminate when construction of permanent drainage improvements are completed on the adjacent property. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: ~LJ Jc 'FI 0--.>-, John W. Harmon Title: Riaht of Wav Manaaer I # 042 Attachments: . Yes UNO ''t.::Y,1 ~/?O-4..3 -~ ~--:t::::::::-_____I /?1h'/,.yI;Eo~,1~ 4"(~ . r--r:-- I_~ .56'''.t'/5&:6:= .. RCl:5:.:7&?' ~.- ~Tc;?lR~ .::1::'tKffP~.T;Y...r E4..Qf"~m:: I C'?'t'i'Y.rF Clr ,liJ. C//L!::57z:E:W6ZL7 .~:~ .1:<& c?.;1"E'!J, ~/~2 ~~ ~ .?Z?:'d.:1 ' -:""."yZ'<:"'/ ~5.<? /r -- ~ ~ C?7.!//Y.lY c?.F L'1IE:.'57EL"'R"fZP /.78 Afc:?.9, ?~ c?tJ T/?..r /7;>,.91'" cf"5-.;t(1)-~-3 I7I/PL~TA-'#9rV b'..e...pIYCfl' L./8R/9.efl , ~ t mite /l1 .eatTa 6:7 Gt.E/V ZtJy CtJ,.eP. . /Jf T#&",7'4/CXA',.f'tJE CI1PPI/y/9L a'.emeA'77tJ/y l' . - PD. .52~ ~ 254- I ' ,my PJt1i" .:->..'>-<</)-4, t\j !f\ ~ .. I ___ " ---- ~ - --~~.- Cc7/1t./""/Et.D -Rc?:::.923-- ;v.~ ,Pi-liT .5/1tJJf1/VG /l ?Rt??t?5EO ~'pe/?//Y/1tt:!:" E/95€/7lE/VT 4- /tJ'TE/l7?t?e/?eY ~?'1V5T.eV',C'77o/Y' E/9$EJ7lE/YT dYEZ TilE L/P/YL? t7F ~#E$TE.eRELD C?Jd/Y7Y /i'/YO ;9 ,Pe~Pt'$'EO /??r?//YTE/Y'/?/YCE /leE/? ~YER" TAlE L/?/Y.L7 tJF dLE/Y ,e~y C"'t/RP I? 7#6"" T~c)f/9h1t1E C'4.e.o//Y/9~. C'tJEP I M/.oLt.?i?Y//?JV L//$7:e1CT: c:'IIESTEZF/EL.O ~t:1~/YTf( y;eG//v//l 111/6'~~?".~ 1.:J~4- .5t:!I9Le.' /"'/Ct:J' ! LO.. E\~\nist&<ASS'ociAT<ESI~C. It! 1J ~.Jn.""!--'~~.'...-wfiII ... ~ J.N. ?4?Z7 043 MIDLOTHIAN =-- ~!:~ 'E ~::~ ;; ~ ~j~ :D ~ '" _. -.. ?f \1 \, 1 GRO 01' I WlH r",."." 044 I -- />//./,- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ..... Page --L of --L- Meeting Date: SeDtember 28. 1994 Item Number: 8.D.5. Subject: Request for permission to Construct a Sign within Existing 10' Water and 10' Sewer Easements County Administrator's Comments: J d '!~t~h;:_1J A-e-c::, Cn',/tIrUA.. /f, 1 ( County Administrator: ~# Board Action Requested: Staff recommends that the Board of Supervisors grant to Bogey's Bagels permission to construct a sign within existing 10' water and 10' sewer easements across a parcel of land designated as 13520 Midlothian Turnpike as shown on the attached plat; subject to the execution of a license agreement. Summary of Information: Bogey's Bagels has requested permission to existing 10' water and 10' sewer easements. reviewed by staff and approval is recommended. construct a sign within This request has been District: Midlothian prepar&0p ~~ John W. Harmon Tide: Riaht of Wav Manaaer Attachments: .yes DNO 1* 045 VI -.. REQUEST FOR PERMISSION TO CONSTRUCT A SIGN WITHIN EXISTING 10' WATER AND 10' SEWER EASEMENTS BOGEY'S BAGELS )I( " , Walk 05/ Midlolhi81 J)~~_-.f --.~ 754 ) \ 046 l^ --h/~ r.,..p .8"'u..v..t:W.<r v ~"'.-A?'V./!' y . '. C!t1rMP/c..G.o PiA..... .hbr A 69Nb .:E1'ueVG Y \ T^ 'f.. tlO. OI~.\7.-01~OO-OOO-Ofd!l , ~ ~ l>Ci , ~" ID' CASO{\(IH 0 "" ~.t},13n P.1II.') a Cl YAM bRA PII , , , I f 00 A!o lLJ ><.!. . I ~ ;-:(0 ~l '~ ~ 1- . N ~I ~.I* t " I 1 T VKY ..s'" Ul ..., O"'(K ......1... a "I l('l ~ ., l~~tO -. 'J"l NfF 51Iq~" . u. ,,!\ a .0 ~? a ><0 ,~~ o \ ..J -( ", \ .. . . - ..--. . -- .-- 1 P-X tW, ) J D~S.lt- 05 -OO-ODO-O\!) ;) 7 z.o ~ t 1.0" f.. -'- 152,(.11'- .t.l o '0 1 , ~Bi"~i..O~ ~~r1.1'J3 OOO.OI!L It. o!1' 00' __- (r~o.~'~ - \ T(w~~IO.- Dllj-IZ-DS-OO-OOO-OI~ ;c. ~ ~- .~ --- r.J~ ..J).~ ~ J> \'-. ~q~\\- \ I 15': 0f\Y..l'\O.- OlS-I'l.- (JI- OO'OOO-M~) N f::! II fa W ~ 5 b7" 0"" .", - ~ '~'.----_ ..J O'pc '_ - ~\' )t..J' 101,18'- -----___....\\b~.(;t ..u ~ if"! . ~, f~ , 1/11...!! .. I~' r2- ';:;e " f"I ("} o ;<l (1 , I.1l a 1!: '" " - d ~ '1- 10' ':ltNtt. I:S,,^'T.- . - --- - lO'vl~lf.R t"I~J,- MlVlOnltAN , US. ROUTt (.,0 Co MP/L-e= L:::> ~L .4 r .c=:>,.,..- ..-&" ...e:::>".e>~~ 7Y ..;:$/7" L#? 7"'e:..o ~ 7"A/€ .....vc;>..~ 'T'H L...........v'e' 6~ ~/OL.c;::::1 ;;'7-""'/..4/\/ 'TL/~.....v~~~' ....p...vo ?</€~r ~..-= 64L./.;$~v'~y ......e.&:>4C:::> ~/OL..tO-r~4A./ .c::.>/~ T~C /' C",.t-'/-=.::$-r,sA'!r/C!.'L.C? CO.t-4V7Y/ v/ ..e;::;;;.........-v// A HAY /2/ /~~.<;J ~4L~,:: /",.,.1!J'z:::> ..va~." -r-'r'/3 /3 "vor -9 r/I!!ELO ~LJ..e1A:' Y.' CllARLES II. FLEET & ASSOCS., P.C. - r"1ere~ / ~u,vm /-"~.o€' ENGINEERS & SURVEYORS ~Ar ~y LeLA'.vor. O~ 101 DUFORD ROAD, sum: 204 r. 047 /" ) ( ..l..,' .J, -.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -L of -L Meeting Date: September 28, 1994 Item Number: 8. D. 6. a. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: R~J A-~~ County Administrator: ~ Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to locate power service within a 50' right of way adjacent to Bailey Bridge Road. Summary of Information: Staff requests that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to locate power service within a 50' right of way adjacent to Bailey Bridge Road. The easement is needed to provide service to Swift Creek Crossing Subdivision. This request has been reviewed and approved by staff. District: Matoaca Preparer: c:---.." &J ~. ~~.I'V1 "6ohn W. Harmon Title: Riqht of Way Manaqer Attachments: . Yes ONO I # OilS o :1 \\ \ ~~ .'.~ /\. / . . ' '~ I -~ I i If 049 ?f 0\ U1 ..,. Richard B. Branch, Jr. - ~ SH-~ T.!1. 62-16-17 ~ [ = --~~~] ~ --'-~~-=:,..=,- ~~;;c:~~:] E. D. Maddox T.H. 62-16-16 50' vror M::m. TEM 167.78 Legend U1 o lDt 13 Swift Creek Crossing Subdivision "d PJ 8 ro I-' o J-h ~ ~ t3 a ~ lDt 14 ~vift Creek Crossing Subdivision voor Drainage Easerrent D.B. 740, pg. 250 lDt 15 Swift Creek Crossing Subdivision . Plat to Accompany Right of Way Agreement COR 16 VJRGMItA POWER Virginia Electflc and Power Company District MIDWI'HIAN District - Location of Boundary Lines of Right of Way Ma toaca Office NO SCALE Form No 7204llll(.... 891 (formerly 1I751Se0301 Page 5 of 7 . ision County Chesterfield Plat Number 0094-0116A Grid Number L2143 Slale VA Estimate Number 05-404-160 Date~Jh (' By /; . U f7-'/Y l!- L ,LCl.( ;-JaL'L.' Lonnie M. :Ro:Jers T.M. 62-12-7 Taft G. Rcgers T.M. 62-16-5 L Richa.rd Branch, Jr. T. H. 62-16-17 ~ 0\ (.J1 ~ - ~ ~ tIl ~ ~ ~ ...... - - MATCH LINE WITH PLAT C CREEK CROSSING DRIVE ~ 50' a ~ ~ (fJ (7 ~ Hl 1-'- CD ~ ~ ~ Lot 1 Swift Creek Crossing Subdivision Lot 7 Swift Creek Crossing Subdivision ow~~i:S----' I INrrW:.S 50' Lot 8 Swift Creek Crossing Subdivision . Plat to Accompany Right of Way Agreement COR16 v.rGMA POWER Virginia Electric and Power Company District MIDLOIHIAN Legend District cou~ State Matooca Cheste ield VA - Location of Boundary Lines of Right of Way Office Pial Number NO SCALE Central D~V~Slon 0094-0116 B Estimate Number Grid Number 05-404-160 L2143 Form No 7~Jan 89) Page 6 of 7 Dale !T/~i if. 8 ' ;JdLV (Formeny 915560301 Y (: t}v:tL 1 - em project 50' ~o Chesterfield County School Board (J) , ': , ~ TheJ.rra Crenshaw Elementary Schcol CD T.M. 63-9-15 :;0 ,~ rt 0'\ 1-1) (J) I ~ A --.. ,a ~t , l 0 ~ ,~ ~ , ~ r= ] ~ en I rt ~ - )-'- [= :] j , ~ i I g I r;;.; : ~ .J 26'~ I R~ __ "TEL: I I I Lot 136 . Swift Creek . Crossing Su1:::d. VlRGMA POWER Plat to Accompany Right of Way Agreement CORt6 DR s:m; - Location of Boundary Lines of Righi of Way Virginia Electric and Power Cornpany olslflct Legend MIDIm'HIAN Form No 72G4a9(Jen 811, (For",."., 9755eOJ01 Page 7 of 7 oislrict Matoaca Office Central Division Esllmate Number 05-404-160 oale5"-19-91./ By C { ]t{&, County Chesterfield Plat Number 0094-0116C Grid Number L2143 ~~ Slale VA NO SCALE Or" - I - - -./ .~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of -L Meeting Date: September 28, 1994 Item Number: 8.D.6.b. Subject: Conveyance of Easements to Virginia Electric and Power Company County Administrator's Comments: I<~J A~~ County Administrator: ~ Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute two easement agreements with Virginia Electric and Power Company to provide power for service to Bensley Fire Station Summary of Information: Staff requests that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute easement agreements with Virginia Electric and Power Company to provide power for service to Bensley Fire Station. These easements are for relocation of lines due to construction of the fire station and road improvements and have been reviewed and approved by the Fire Department. District: Bermuda Preparer: ~ -zJ. ~/r"V)un Title: John W. Harmon Attachments: . Yes UNO Riqht of Way Manaqer 1* 053 - VICINITY SKETCH CONVEYANCE OF TWO EASEMENTS TO VIRGINIA ELECTRIC AND POWER COMPANY If 054 - l I~ To Beulah Fd ~ :>1 .r!1 ~ ]~ - ~ ot:)) L{)o&! ~ 2836 Dundas Road CMners: County of Chesterfield (Bensley Fire Station ........ '@ #3) U) o rl U '-" :6+l H <1J ~~ >::U1 ~ -- DUNDAS ROAD (Rt 641) NO SCALE Legend Form >;0 721l489(Jan 891 ~ty 9"5S60JOI N/P "I'1oo1dridge -1 To Hwy 301/Jeff Davis Hwy I OWNER'S INITIALS I. . ~,;',"";;,,, ,.)-- ~_- ~"~'~+,i '':~~~~ ';~>';'~Y~~~!.:;""""'- .I1e"" ~~~ +l <1J <1J 1:J (J) :S H ~ >:: ~ ..,.. COUNTY PROJECT NO. 93-0169 . IIJRGMtIA POWER Plat to Accompany Right of Way Agreement COR16 Virginia Electric and Power Company District District Bennuda PETERSBrJRG Location of Boundary Lines of Right of Way Office Central Division Estimate Number 02-402-117 ,~_~~~e 3_~~_-2_~_ By County Chesterfield Plat Number 0094-0045 Grid Number M0144 C. 0-}tCUf' PCt-c," State VA Page 5 of 5 05 Harry L. Hamilton 0.03 ac.to re conveyed to t ........ '8 -/-J rei 0 ~ 1i 0 -/-J "- ~ I CI) is 9 ~ E en 1: s::: J.;! ~ ~ 8 ~ It') +821 ~ ~ legend DUNDAs ROAD ( Rt 641) I II . - '2~~!>D U:~=-1 ~J [~- j Chesterfield County Bensley Fire 5retion ,~ \, ,,~ ' ~ , " ~ .... \ "'~ ' '~. \ " ~ '; . :-..l '\ r ~,..-/ 2836 IUndas Hoad Plat to Accompany Right of Way Agreement COR16 VIRGINIA POWER District Virginia Electric and Power Company PETERSBURG --- District Bermuda Location of Boundary Lines of Right of Way Office Stale NO SCALE FOtm 'fo 7~Jan 89) (FOtme<1y 97556030) Page 5 of 5 'r Estimate Number 02-402-1175 Da'5- j 7- 11.{ By '-.>6 .,-._--.._'~'~ - - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of ~ Meeting Date: September 28, 1994 Item Number: 9.A. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: 93-0194 Sycamore Village, Section A at Coalfield Road Developer: Mountaineer Properties, Inc. Et Al Contractor: J. Steven Chafin, Inc. Contract Amount: Water Improvements - Wastewater Improvements - $49,299.40 $78,679.55 District: Midlothian County Administrator: v" ~ 1. E. Beck, Prepared By: 7 . /::,/. l alP, , jti.e Attachments: DYes _NO 1# 057 Agenda Item September 28, 1994 Page 2 2. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 3. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 4 . Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 5. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: - 93-0210 Rockhaven, Section 1 at Southbend Oliver D. Rudy, Trustee Under The Provisions of a Certain Trust Agreement and Dated March 26, 1987 and Designated as The Ramblewood Trust Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Bermuda 94-0010 Michaux Creek, Section D at Midlothian Sommerville Development Corporation R.M.C. Construction Company Water Improvements - Wastewater Improvements - Midlothian 94'-0032 Hevener Auto Repair and Tire Center C. F. Currin, Jr. and Charles Keene (Water) (Sewer) $95,709.00 $136,523.20 $27,890.00 $21,728.00 Castle Equipment Corporation Richard L. Crowder Construction Company, Water Improvements - Wastewater Improvements - Bermuda 94-0069 Antler Ridge, Section 10 at Deer Run William B. & Gene H. DuVal J. Steven Chafin, Inc. Water Improvements - Wastewater Improvements - Matoaca $29,013.25 $2,968.16 $32,000.00 $38,704.20 058 - - CHESTERFIELD COUNTY BOARD OF SUPERVISORS REPORTS Page ~ oL2. Meeting Date: September 28, 1994 Report On: Item Number: 9.B. status of General Fund Balance, Reserve for Future Capital Projects, District Road and street Light Funds, Lease Purchases; and School Board Agenda County Administrator: Attachments: . Yes ~ D No 1# ),/ 059 BOARD MEETING DATE 07/01/94 07/27/94 - CH ESTERFIELD COUNTY GENERAL FUND BALANCE September 20, 1994 DESCRIPIIO~ -. AMOIIKT FY95 Budgctcd Bcginning Fund Balancc* Fund Economic Markct Analysis and Survcy for Ccntral A."ca Plan . Pending outcome of lmnual audit process, (38,000) BALANCE $21,415,900 21,377,900 060 -, CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT September 20, 1994 Board Meeting Date Description Amount Balance FY89 Excess revenue $2,119,900 $2,119,900 FY90 Budgeted addition $1,881,500 $4,001,400 Designation from June 30, 1989 $1,500,000 $5,501,400 Fund Balance 11/22/89 Purchase of land-Cogbill Road ($630,000) $4,871,400 12/13/89 Purchase building at 6701 West ($400,000) $4,471,400 Krause Road 06/30/90 Budgeted addition of excess $2,100,000 $6,571,400 revenue 06/13/90 Purchase medical building for ($735,000) $5,836,400 future library site 06/27/90 Funds to purchase land for park ($600,000) $5,236,400 on Lake Chesdin 06/27/90 Budgeted but not appropriated funds ($2,000,000) $3,236,400 to purchase land for school and park sites FOR FISCAL YEAR '91 BEGINNING JULY 1,1990 12/12/90 Fill dirt for cover repair at Fort ($180,000) $3,056,400 Darling Landfill 06/30/91 Budgeted addition from FY91 $4,000,000 $7,056,400 revenues 03/13/91 Designated but not appropriated ($1,806,800) $5,249,600 funds to cover construction 061 - -. contract for MH/MRlSA building if bonds are not sold in fall, 1991 FOR FISCAL YEAR '92 BEGINNING JULY 1.1991 07/01/91 Regional Jail Authority as ($1,000,000) $4,249,600 approved in the FY92 Adopted Budget (which will be reimbursed) 08/28/91 Provide funding for improvements ($315,000) $3,934,600 at Northern Area Landfill to allow reallocation of General Fund dollars to recycling programs 08/28/91 Additional funding for Bon Air ($275,500) $3,659,100 Library expansion 08/28/91 Add back MH/MR building funds $1,806,800 $5,465,900 which were previously deducted for construction 11/27/91 Appropriated funds for T.V. ($115,000) $5,350,900 arraignment equipment but holding in reserve account until prices and all costs are confirmed 03/27/92 Add back funds previously deducted $2,000,000 $7,350,900 to purchase land for school and park sites 03/27/92 Funds designated for interest ($1,400,000) $5,950,900 cost in FY94 due to accelerated 1988 School bond issue 04/08/92 Designated but not appropriated ($2,314,800) $3,636,100 funds for CenterPointe Fire Station construction in FY95 FOR FISCAL YEAR '93 BEGINNING JULY 1.1992 04/08/92 FY93 budget addition $2,600,000 $6,236,100 04/08/92 FY93 Capital Projects (revenue sharing roads $500,000; indus- trial access $300,000; drainage $200,000) ($1,000,000) $5,236,100 062 - -. 04/08/92 Funds to convert Meadowdale ($1,386,500) $3,849,600 Boulevard building into Hopkins Road Library 04/08/92 Funds to construct lights along ($500,000) $3,349,600 portions of Jefferson Davis Hwy 05/13/92 Funding for emergency access for ($80,000) $3,269,600 Millside subdivision contingent upon necessary right-of-way acquisition 07/22/92 Funding for design phase of Jail ($500,000) $2,769,600 Annex 07/22/92 Funds to purchase Castlewood ($315,000) $2,454,600 08/31/92 Budget Change Request to fund ($14,000) $2,440,600 wetland study of property on Cogbill Road 09/09/92 Supplement to finish improvements ($13,400) $2,427,200 to intersection of River and Walkes Quarter roads 09/09/92 Funds for Charter Colony Parkway ($140,000) $2,287,200 09/09/92 Sidewalk at Enon Library ($20,000) $2,267,200 11/12/92 Designated and appropriated, if ($326,000) $1,941,200 needed, funds to cover shortfall in construction of Public Safety Training Building 11/24/92 Increase from FY92 Results of $661,550 $2,602,750 Operations 12/09/92 Unappropriated funding for TV $115,000 $2,717,750 arraignment 12/09/92 Appropriated $1,941,200 balance ($2,717,750) $0 plus $661,550 addition from FY92 ending fund balance and use of funds previously appropriated for TV arraignment $115,000 for Jail Annex 12/09/92 Unappropriated funds from 11/12/92 $139,980 $139,980 . .~" Oti3 _. appropriation for construction of Public Safety Training Building 12/09/92 Appropriated to cover shortfall ($139,980) $0 in construction of Jail Annex 06/30/93 Enon Library Sidewalk- $13,401 $13,401 project complete 06/30/93 Funds which were not needed for the $186,020 $199,421 Public Safety Training Building. Interest on the bonds was sufficient to cover this appro- priation. FOR FISCAL YEAR '94 BEGINNING JULY 1.1993 05/12/93 Appropriated FY94 funds for Cedar ($35,000) $164,421 Springs Rural Road addition (FY94 Secondary Road Improvement) 07/01/93 FY94 Budgeted Addition $3,500,000 $3,664,421 07/01/93 FY94 Capital Projects ($2,793,000) $871,421 07/28/93 Appropriated funds to cover entire ($80,700) $790,721 cost of Keithwood/Hylton Park Drainage project. 08/25/93 Supplemental revenue sharing match ($200,000) $590,721 for FY93 to fund Ledo Road 09/08/93 Supplemental appropriation for ($91,000) $499,721 Charter Colony Parkway 10/13/93 Transfer for Northern Area ($370,000) $129,721 Landfill 11/23/93 Transfer from fund balance $2,800,000 $2,929,721 as per Section 18 of the FY94 Appropriations Resolution 11/23/93 Transfer for Phase I development ($660,000) $2,269,721 of the Warbro Road Athletic Complex 12/15/93 Designation for John Tyler ($2,269,721 ) $0 committment pending decision I' 064 ......., on Bond Referendum date. 04/27/94 Reduce designation for John $49,400 $49,400 Tyler Community College by $49,400 to $2,220,321 04/27/94 Designate funds in order to ($49,400) $0 begin advance work needed to con- struct the Christmas Mother and County Warehouse (These funds will be returned after July 1) OS/25/94 Reduce designation for John $500,000 $500,000 Tyler Community College by $500,000 to $1,720,321 OS/25/94 Transfer funds to begin repairs ($500,000) $0 on the Ettrick/Matoaca and LaPrade branch libraries 06/08/94 Release funds designated for $1,720,321 $1,720,321 John Tyler Community College 06/08/94 Loan to Health Care Commission ($1,000,000) $720,321 06/22/94 Transfer to Midlothian Branch Library to fully fund project ($490,100) $230,221 FOR FISCAL YEAR '95 BEGINNING JULY 1.1994 07/01/94 FY95 Budgeted Addition $4,850,000 $5,080,221 07/01/94 FY95 Capital Projects ($3,675,000) $1,405,221 07/01/94 Return funds advanced $49,400 $1,454,621 to begin construction on Christmas Mother Warehouse. 07/27/94 Transfer to Clover Hill Sports ($200,000) $1,254,621 Complex 09/20/94 Return unused funds from $11,936 $1,266,557 Meadowdale Library Project 065 - _. 0 0 on 01 r-i ;:: - ;; -;; a:l 0 0 0 0 0 0 QO 0 M en "C:I "C:I 3 01 en ""' ~ rn I- J: 0 0 0 0 0 0 0 0 0 0 0 0 (!) on on on on on on = r-i r-i r-i r-i r-i r-i 0 - .... .... .... - - 'J:: ...J on ~ rn ~ 'i: ;.... c.. 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Prepared by Accounting Department August 31, 1994 SCHEDULE OF CAPITALIZED LEASE PURCHASES outstanding Date Original Date Balance Beqan Description Amount Ends 08/31/94 APPROVED AND EXECUTED 12/88 Airport state Police Hangar Additions 128,800 83,595 County Warehouse 331. 200 12/00 214,958 Total 460,000 298,553 03/89 Geographic Information System ("GIS") - Automated Mapping System 3,095,000 1/98 1,760,000 12/89 Data Processing Equipment 2,015,570 1/95 28,654 10/92 School Copier 22,797 9/97 15,177 10/92 School Copier 23,322 10/97 16,258 10/92 School Copier 18,750 10/97 13,115 09/93 School Copier 36,605 8/98 31,442 12/93 Real Property Lease/ Purchase 17,510,000 12/01 16,545,000 03/94 School Computers and Printers 22,591 7/95 22.591 TOTAL APPROVED $23.204,635 $18,730,790 AND EXECUTED PENDING APPROVAL AND/OR EXECUTION None 067 - - - CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA September 27, 1994 The Public Meeting Room 9901 Lori Road Chesterfield, Virginia 23832 7:30 p,m. SCHOOL BOARD MEMBERS Marshall W, Trammell, Jr.- Chainnan, Bermuda Harry A, Johnson, Ed,D,- Vice-Chainnan, Matoaca Elizabeth B. Davis, Dale Dianne E, Pettitt, Clover Hill James R, Schroeder, D,D,S., Midlothian Thomas R. Fulghum, Superintendent AGENDA 7:30 P.M. PUBLIC HEARING ON BUDGET REGULAR SCHOOL BOARD MEETING IMMEDIA TEL Y FOLLOWING PUBLIC HEARING THE PUBLIC MEETING ROOM A, Call to Order. Roll Call, Flag Salute - Mr. Trammell, presiding Boy Scout Troop 883 B, Acceptance of Minutes September 13. 1994 (Regular Meeting) C, Agenda Approval D, A wards and Recognitions #7 Recognition of Safe Schools/Safe Community Initiatives #9 Red Ribbon Week #10 Recognition of National School Bus Safety Week E. Superintendent's Report # 12 Capital Projects Status Report 0(;8 ,- - F, Action Items 1. Consent Agenda Human Resources # 11 Reconunended Personnel Action for 1994-95 G, Non-Agenda Items H, Discussion Agenda, (No public testimony will be accepted on discussion agenda items,) I. Announcements, Conununications, School Board Conunents J. Executive Session (personnel, legal, land/property acquisition, discipline) K, Adjournment General Information The Chesterfield County School Board will meet as follows for the 1994-1995 school year: July 20. 1994; August 9. 1994; September 13 and 27, 1994; October 11 and 25, 1994; November 8. 1994; December 13, 1994: January 10 and 24, 1995; February 14 and 28, 1995; March 14 and 28. 1994; April 11 and 25,1995: May 9 and 23,1995; and June 13 and 27,1995, The executive sessions/work sessions will begin at 5:00 p,m, and will be held at the School Administration Building. 9900 Krause Road. Chesterfield, Virginia, The regular meetings will begin at 7:30 p.m, and will be held at the Public Meeting Room. 9901, Lori Road, Chesterfield, Virginia, If the place or time is changed. the public will be notified, Following is the procedure by which the public may speak before the School Board at any of the above meetings: 1, Persons wishing to be heard on action items must notify the Superintendent's office by 2:00 p.m, on the day of the meeting. 2, Persons who have requested to offer public testimony will be heard when each item is considered, 3, Persons to be heard on non-agenda items will be heard during the specified section of the meeting, 4, It is requested that an individual conduct his/her presentation in three minutes; representatives of a group may speak for five minutes, 5, Public delegations. Public delegations or their representatives are required to submit in writing their request for hearing and their proposals to the Superintendent at least five days prior to the meeting at which they wish to be heard, 2 O{i9 - -, CHESTERFIELD COUNTY BOARD OF SUPERVISORS REPORTS Meeting Date: September 28, 1994 Item Number: Report On: Roads Accepted into the State Secondary System County Administrator: ~ Attachments: . Yes D No 1# Page -1.... ofL 9.C. 070 -- August 17, 1994 ~ ~~~~J,~ r\*i:,;::~\:;f'~~/illi; <J'- \1(\, COMMONWEALTH of VIRGINIA DAVID R, GEHR COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND,23219 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated February 9, 1994, the following additions to the Secondary System of Chesterfield County are hereby approved, effective August 17, 1994. ADDITIONS LENGTH HIGHBERRY WOODS. PHASE 2 Route 4610 (Highberry Woods Road) - From 0.07 mile Northeast Route 4612 to 0.20 mile East Route 4613 0.22 Mi Route 4613 (Highberry Woods Place) - From Route 4610 to 0.05 mile Northwest Route 4610 0.05 Mi Route 4613 (Highberry Woods Drive) - From Route 4610 to 0.09 mile Southeast Route 4610 0.09 Mi Route 4614 (Highberry Woods Lane) - From Route 4613 to Route 5009 0.06 Mi Very truly yours, ~~ ~.~ David R. Gehr Commissioner 071. TRANSPORTATION FOR THE 21 ST CENTURY >'.- COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND. 23219 DAVID R, GEHR COMMISSIONER September 12, 1994 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated October 13, 1993, the following additions to the Secondary System of Chesterfield County are hereby approved, effective September 12, 1994. ADDITIONS LENGTH HAMILTON Route 3962 (Church Bay Road) - From Route 3970 to Route 3964 0.06 Mi Route 3963 (Paget Court) - From Route 3962 to 0.03 mile North- east Route 3962 0.03 Mi 3964 (Horseshoe Bay Court) - From 0.06 mile Southwest Route 3962 to 0.03 mile Northeast Route 3962 0.09 Mi Very truly yours, ~W 'Q-~ David R. Gehr Commissioner 0.......... '''''''' TRANSPORTATION FOR THE 21 ST CENTURY - - /L<'oflf:lfJ rIA-''':~{\ \~!;;.YJj/ ~~~6~ ."',':'f~lGif'l,\"":' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: September 28, 1994 Item Number: Page ~of~ ADDI':"ION lO.B. Subject: EXECUTIVE SESSION County Administrator's Comments: County Administrator: (riel! BoardAction Requested: Summary of Information : Executive session, pursuant to S 2.1-344.A.7., Code of Virginia, 1950, as amended, for consultation with legal counsel to discuss specific legal matters related to Reeds Landing Corp. v. Powhatan County Board of Supervisors. C- Ii J Preparer: ({C{'AJ)A/'-~, V\^.AJ2~~~ Steven L. MIcas Title: County Attorney 0800:7899.1 1# I Attachments: . Yes D No - - DA'1'E : i'lOTION: SECOND: HE: CERTIFICATION OF EXECUTIVE SESSION BELD TN CONF'OHMANCE WI.'l'I1 LAN WHEREAS, the Board of Supervisors has this day adj ourned in to Executive Ses s ion in accordance with a formal vote of the Board, and in accordance with the provisions of the virginia Freedom of Information Act; and \I/HEREAS,' the virg inia Freedom of I nformation Act effective cJuly 1, 1989, provides for certification that such Executive Session was conducted in conformity with law. NOW, THEREFORE, BE IT RESOLVED that the. Board of County Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the Executive Session to which this certification - applies, and ii) only such public business matters as were identified in the Motion by which the Execu ti ve S es s ion wa.s convened were heard, discus sed or considered by the Board. No member dissents from this certifi- cation. Vote: (by roll call) The Board being polled, the vote was as follows: AYES: t'JAYS: ABSENT DURING VOTE: ABSENT DURING MEETING: **CER'rIFIED** CLERK TO THE BOARD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page Lofl September 28, 1994 Item Number: 14.A. Subject: Resolution Recognizing the Community Efforts of the Village of Midlothian Volunteer Coalition for Preserving and Enhancing the Village of Midlothian County Administrator's Comments: County Administrator: ,;/!fJ( BoardAction Requested: Summary of Information : Mr. Barber has requested the Board adopt a resolution recognizing the community efforts of the Village of Midlothian Volunteer Coalition for preserving and enhancing the village of Midlothian. Representatives of the Coalition will be present to accept the resolution. See attached. Preparer: 1..1.J.} ).,.l..tI..-J. 1 tn, '-Pilta. Theresa M. Pitts Title: Clerk to Board of Supervisors Attachments: . Yes D No 1# O~'r- #~ RECOGNIZING THE COMMUNITY EFFORTS OF THE VILLAGE OF MIDLOTHIAN VOLUNTEER COALITION FOR PRESERVING AND ENHANCING THE VILLAGE OF MIDLOTHIAN WHEREAS, The Village of Midlothian Volunteer Coalition was established to preserve the Village's history; and WHEREAS, a portion of Midlothian -- approximately 1.2 miles has been designated as a historical village; and WHEREAS, a flexible, phased landscaping plan for the Village of Midlothian has been developed by local community and business representatives working with a landscape architect and County representatives; and WHEREAS, this innovative plan responds needs of the growing community, reinforcing history as a working village; and to the aesthetic Midlothian's long WHEREAS, the Village of Midlothian Volunteer Coalition was awarded the "America the Beautiful" Grant through the Virginia Department of Forestry and the "Natural Resources" Grant from the Small Business Administration for their efforts in the construction of a village park, the planting of 135 trees within the historic district, and the establishment of day lily beds on Route 60; and WHEREAS, The Village of Midlothian Volunteer Coalition received the 1992 "Meritorious Planning Award" from the Virginia Chapter of the American Planning Association; the 1992 "Achievement Award" from the National Association of counties; the 1993 "Keep Virginia Beautiful Award" designating the Village of Midlothian as one of Virginia's "Best Small communities;" and a 1994 grant from the Federal Transportation Enhancement Program administered by the Virginia Department of Transportation; and WHEREAS, the Village of Midlothian' s landscaping plan is important to the community by retaining the community's sense of place; better preserving the unique character of the Village; and enhancing the beauty of the community through the preservation and addition of landscaping; and WHEREAS, the Coalition has coordinated additional enhancement efforts by community organizations including the Midlothian Garden Club, the Salisbury Garden Club, and the Walton Park Woman's Club; and WHEREAS, the Coalition established an annual community festival, "Visit the Village Day," which draws thousands of people to the historic district every October. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby recognize the community efforts of the Village of Midlothian Volunteer Coalition for preserving and enhancing the Village of Midlothian. O~.{; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~of2- Meeting Date: September 28. 1994 Item Number: 14.B. Sub~ect: Resolution Recognizing October 7-9, 1994 as "Richmond Metropolitan Youth Soccer League Columbus Day Soccer Tournament Weekend" County Administrator's Comments: County Administrator: (-~< BoardAction Requested: Summary of Information : Staff has received a request for resolution recognizing October 7-9, Metropolitan Youth Soccer League Columbus Weekend." the Board to adopt a 1994 as "Richmond Day Soccer Tournament Representati ves of the Columbus Day 'Tournament Committee will be present to accept the resolution. See attached. Preparer: (l1J~J (}j{,L/ 'In IjJff.1.A Theresa M. pitts Title: Clerk to Board of Supervisors Attachments: . Yes D No 1# 077 --- -. - RECOGNIZING OCTOBER 7-9, 1994 AS IIRICHMOND METROPOLITAN YOUTH SOCCER LEAGUE COLUMBUS DAY SOCCER TOURNAMENT WEEKENDII WHEREAS, Christopher Columbus discovered the New World on October 12, 1492 and we since have celebrated that date as an important American holiday; and WHEREAS, a holiday weekend in the Fall is a wonderful time to hold a sporting event; and WHEREAS, the sport of soccer is the fastest growing sport played by American youth, with thousands of boys and girls playing in all 50 states across the Nation; and WHEREAS, the Richmond Metropolitan Youth Soccer League, consisting of 19 clubs with a total of 145 select teams fielding 1,600 or more players (and an additional 13,000 in recreational programs) representing the cities of Richmond and Charlottesville, and the Counties of Chesterfield, Hanover, Henrico, Orange, Powhatan, and Spotsylvania, is sponsoring the 12th Annual Columbus Day Tournament on October 7-9, 1994; and WHEREAS, Pocoshock Valley Youth Soccer League, a Chesterfield County soccer club, is hosting said event for the ninth consecutive year, utilizing 27 soccer fields at 8 complexes in Chesterfield County; and WHEREAS, 204 soccer teams (each with 15 or more players and two or more coaching staff and numerous parents, siblings and friends) have been invited to play in the Richmond Metropolitan Youth Soccer League Columbus Day Tournament, coming from Virginia, North Carolina, Maryland, West Virginia, Pennsylvania, New Jersey and Michigan; and WHEREAS, these tournament participants will be renting approximately 1,200 rooms in more than 17 hotels in Chesterfield County and purchasing food and other items during the weekend in County restaurants and businesses; and WHEREAS, the revenue generated for Chesterfield County by this one event should be appreciable. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby declares the weekend of October 7-9, 1994 as "Richmond Metropoli tan Youth Soccer League Columbus Day Soccer Tournament Weekend" in Chesterfield County, Virginia. ,-\00 ~,~~ /%0 ,b~;p1 cIJ ~ ,J') fJ ,C( \/" 078 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ..L of2... Meeting Date: September 28 I 1994 I tern Number: 14.C. Subject: Resolution Recognizing October as "Crime Prevention Month" and October 16-22, 1994 as "America's Safe School Week" County Administrator's Comments: County Administrator: ,~~lK BoardAction Requested: Summary ofInformation: staff requests the Board of Supervisors and School Board adopt a joint resolution recognizing October as "Crime Prevention Month" and October 16-22, 1994 as "America's Safe School Week" The School Board will adopt this resolution at their meeting on September 27. 'The resolution will be presented at the Board of Supervisors meeting to a representative of the Police Department. See attached. Preparer: ,~hJL, hi.V '-In. If> 1:i::hL Teresa M. Pitts Title: Clerk to the Board of Supervisors 1# 079 Attachments: . Yes D No -. -, RECOGNIZING OCTOBER AS "CRIME PREVENTION MONTH" AND OCTOBER 16-22, 1994 AS "AMERICA'S SAFE SCHOOL WEEK" WHEREAS, crime prevention and safe schools are everyone's business and they depend on an active partnership among law enforcement, other government agencies, and school officials; and WHEREAS, effective programs excel because of a sense of community responsibility and shared pride; and WHEREAS, excellence in education is dependent on safe and secure school settings and youth-oriented prevention programs encourage youth to make significant contributions to their communities; and WHEREAS, all citizens should become aware of crime prevention efforts within the community to nurture a safe, caring environment for future generations; and WHEREAS, youth and citizens should be aware of Chesterfield County's "Zero Tolerance" for weapons and violent acts among juveniles; and WHEREAS, the Chesterfield County Board of Supervisors and School Board are eagerly collaborating to focus attention on their efforts for safe schools and a safe community. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors and the School Board hereby recognizes October as "Crime Prevention Month" and October 16-22, 1994, as "America's Safe School Week." AND, BE IT FURTHER RESOLVED, that the Board of Supervisors and the School Board enthusiastically pledge to work together to make Chesterfield County a safe place for learning, living, and working, free of drugs, weapons, and fear. 080 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page L ofl Meeting Date: September 28, 1994 Item Number: 1. A.-E. Subject: HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS County Administr~tor's C~mment~: . . . ,'." -;?'. c f ~ ~,Jli vh-.'<<- 0<"> a ck ~<-'-" j ;t,ItJ, 1'4 L ,N ~ 1.& j'YV11cc,61 0'2- ;21/ J&~, c.:. u.-,!c/aft''ib ..O#U <t4U~~ at:,-?,f. d- A,;'~JlLl{{.cla,9 t'l11. ,.t&:-?J} ,:0 C'~('C#,_. /)t{I):'V-7 c-Ztb:>'.4 ielz I C't.f';X,,~it7ft cUld M~:!~t '~'j ,'~~ ..tIt,,:'I: ;tl. ....;4,~<Ie d ~>'?LU. ~l'~ County Admimstrator: C,#1!,I}/-C+ be ct (fcil-~ J:'X. c( btJ- c.l.. ,,'y;::tW-? o /I~/~ .~~1 BoardAction Requested: Summary of Information : The following persons have requested to address the Board regarding the selection process for the Matoaca District Supervisor seat: 1. Ms. Clara Ann Smith 2. Ms. Jane L. Salter 3. Ms. Fay D. Williamson 4. Mr. David E. Johnson 5. Mr. Monty Hawkins See attachments. Preparer: U~ '-tn. <.p~ Theresa M. pitts Title: Clerk to Board of Supervisors Attachments: . Yes D No I # 081 - /.5 ~ f3.k~ &~__) <)-U-/ ~~~ ~5ZSd- ~.~PJ ~.~ ~dL/~ 2323"2- )1z~~J .~0,' ~ ~- d--Ae~/ ~ ~~ '-114 -r /) rJ '~ -r-.' c;.i /' /'CCl,.;l&f.c--e~/ ;/V~~Z-~ p;U~ ;6 .-t~ ~ ~ C~/~A!- ~y ~./~? .~~- ~ .z, ~~A-' ~ .::'!~~_ ~~4L-> d~ ;:ti~~ --7n..e.;7~ 7.<> -t:R 4dd-- d ~'~CJ yo/Jn .~~ U~- .2 t:t ~T~--t---' 1'71'f: (!L~L~! /(~'LJ '\/~~ I ~(, II ~ tP~ ;:;::Mk~ 6'~d~1 ~ 232:32 fCJ ~... 2L3 f-/fO h OSA - ,.4 I' ''\?i (, '> ,., ," L.vj , . . I '/ .- ~ ) ,":~ . ' ~j 7 /.;;1 1/;lf ~ .':30 /1/f J-/r j ," ..... ('.{" II) f:.:' ---"} f-...o. .,. VV7 :5 e~ I - H" a C,;'ln: efl C+' fJt~_ ~/a R."cU!',a.... () / :51 n' c+; :r .; uOu 1:/ /; +(" 7",1{O 0 P fo r Iv ,VII f; 10 5/~'ctA: l-o/-'J1c? 8c;a,rt ; Si.->!J'er;),sors 0/- /~A<Ii~lr n.e;::!- In>'?.ehrlq an .Sz;h:4Y1h.<?[ c)~} 199'-/ Q->f' /. 'c;o I)/l. - x= (AJov/d Ii fr e Iv JGx/)(""C 5~ /Y1 ,II Con e'€,f Y) f)J rfh +he.... (' / I-:?' I j:Jrc) (~e s's or- fe/rJ/h(~1 (/4 -/r (-<,I b'c,ff eX, S- , I I' l) 'D / () tn y (J2 p ~ -r;...~tc'::,ti 1If? en --/1,,; f) On_xvi 0+- :)u~n) /sc,rJ , N~&)<(! add Y>>e f-o+ju: a q ,,e~l!. (/ n cJe r (!IJ- i2-en 5 L'b f'V) j'Y}-...1?..v<)- s. ~",\J l (h::-e/1'L.lf' t~ C> ();- ".- :5; 11 c.. ere! [)) ,T CLY1t ~ILe / ~' J.. I ,-,S-.e ,/Ie:, ( ,;~' -/~h'r" l._....,' Ii) . 4' .' I I I- j '7 J () ~>1/c Ly n flt..~ C> J l d I . .', , J 1-.11 . . M, /of-h la~V)1 V n ~~)Lj 1/3 1+0 rhi?. 'Phorvz-t- ,--1 ';7(7 -- (7 <g '8' / i!JG>~{ P h&vciJ: :3,-i-- 1/,- 1-;5'~,ll /)f; .~~------ _. . 1:~_lq D. vULLI.M!SON 17311 Duval Road Moselev VA 23120 ! 8/?-4'j 739-4504 September 20. 1994 Hr. Lane RalTIsPV P. O. Box 40 Chesterfield~ VA 2.3832 Dear Hr. Ramsev; As a citizen of Matoa~a District. I would like to appear on the aqenda for "Citizens Comments" at 7:00 P.M. on Wednesday. September 28. 1994. Thank you, Sincerely, (tavy V~ Fay D. Williamson , I ...j f IL'"l 11....- ()8J1 .-. -, VAVID E. .JOHNSON b,,-. ,,'., 0ll' ~'"t~~ '~~. September 21, 1994 Clerk, Chesterfield County Board of Supervisors Chesterfield Government Complex Chesterfield, Virginia Dear Sir: Please consider this my request to be placed on the agenda for citizen comment during the next meeting of the Board of Supervisors at 7:00 p.m. on Wednesday September 28, 1994. I "fish to comment on the selection process for Matoaka District Supervisor. 11812 Sanbury Drive Midlothian 23113 (804) 378-8904 ()81j - - ROARD OF SUPERVISORS TO WHOME 1'1' MAY COl'.lCERN I. Monty Hawkins. want to speak at the Supervisors Board Meeting. Sept. 28th. at 7PM of Citizens Concern of why a Public Hearing is not being held for the replacement of our Matoaca District Suoervisor. Whaley Colbert. whom we the citizens of Matoaca District elected. The citizens of Matoaca should have some say in the appointment of their supervisor. Sincerely. .' /~&/~~ MontY(I-lawkins 20271 Talon Point ct. Matoaca. Va. 23803 ()BlP BOARD OF SUPERVISORS J, L. McHALE, 111, VICE CHAIRMAN BERMUDA DISTRICT ARTHUR 5, WARREN CLOVER HILL DISTRICT HARRY G, DANIEL DALE DISTRICT -~HESTERFIELD COUNTY - P,O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 EDWARD B, BARBER MID LOTHIAN DISTRICT VACANT MATOACA DISTRICT LANE B, RAMSEY COUNTY ADMINISTRATOR September 22, 1994 Ms. Clara Ann smith 13611 Brandy Oaks Terrace Chesterfield, Virginia 23832 Dear Ms. smith: Your request to address the Board of Supervisors under Hearings of citizens on Unscheduled Matters or Claims has been placed on the agenda for September 28, 1994 at 7:00 p.m. Under this category, the Board of Supervisors Rules of Procedure require that the presentation of the claim not exceed thirty minutes in total and each individual speaker will have five minutes. The Rules also prohibit a speaker from addressing any matter of business which is a subject on the Board's agenda for that day. Because an item is scheduled on the agenda to consider the appointment of the Matoaca District Supervisor, you may only discuss the selection process and may not promote or endorse a particular candidate. In addition, persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; or (f) Speak to matters previously presented to the Board by the speaker without the County Administrator's recommendation. If you have any questions, please do not hesitate to contact me. Sincerely, ~~ 6 ~fJW:Z Lane B. Ramsey County Administrator tp Providing a FIRST CHOICE community through excellence in public service. ~~ -::C' -~ -- BOARD OF SUPERVISORS J, L. McHALE, III, VICE CHAIRMAN BERMUDA DISTRICT - ~HESTERFIELD COUNTY - P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 ARTHUR S. WARREN CLOVER HILL DISTRICT HARRY G, DANIEL DALE DISTRICT EDWARD B, BARBER MIDLOTHIAN DISTRICT VACANT MATOACA DISTRICT LANE B, RAMSEY COUNTY ADMINISTRATOR September 22, 1994 Ms. Jane L. Salter 1418 Olde Lynne Court Midlothian, Virginia 23113 Dear Ms. Salter: Your request to address the Board of Supervisors under Hearings of citizens on Unscheduled Matters or Claims has been placed on the agenda for September 28, 1994 at 7:00 p.m. Under this category, the Board of Supervisors Rules of Procedure require that the presentation of the claim not exceed thirty minutes in total and each individual speaker will have five minutes. The Rules also prohibit a speaker from addressing any matter of business which is a subject on the Board's agenda for that day. Because an item is scheduled on the agenda to consider the appointment of the Matoaca District Supervisor, you may only discuss the selection process and may not promote or endorse a particular candidate. In addition, persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; or (f) Speak to matters previously presented to the Board by the speaker without the County Administrator's recommendation. If you have any questions, please do not hesitate to contact me. sincerely ~ /.) y~ 13- ~)'7 Lane B. Ramsey County Administrator tp Providing a FIRST CHOICE community through excellence in public service. /1'r-- tel '--~ ",-- BOARD OF SUPERVISORS J. L. McHALE, III, VICE CHAIRMAN BERMUDA DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT -- 'HESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 -.. HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT VACANT MATOACA DISTRICT LANE B. RAMSEY COUNTY ADMINISTRATOR September 22, 1994 Ms. Fay D. Williamson 17311 Duval Road Moseley, virginia 23120 Dear Ms. Williamson: Your request to address the Board of supervisors under Hearings of citizens on Unscheduled Matters or Claims has been placed on the agenda for September 28, 1994 at 7:00 p.m. Under this category, the Board of Supervisors Rules of Procedure require that the presentation of the claim not exceed thirty minutes in total and each individual speaker will have five minutes. The Rules also prohibit a speaker from addressing any matter of business which is a subject on the Board's agenda for that day. Because an item is scheduled on the agenda to consider the appointment of the Matoaca District Supervisor, you may only discuss the selection process and may not promote or endorse a particular candidate. In addition, persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; or (f) Speak to matters previously presented to the Board by the speaker without the County Administrator's recommendation. If you have any questions, please do not hesitate to contact me. Sincerely, ~~ 6 -I[)~'I Lane B. Ramsey County Administrator tp Providing a FIRST CHOICE community through excellence in public service. @ '--~ '-- BOARD O,F SUPERVISORS J. L. McHALE, III, VICE CHAIRMAN BERMUDA DISTRICT - r;HESTERFIELD COUNTY - P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 ARTHUR S. WARREN CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDlOTHIAN DISTRICT VACANT MATOACA DISTRICT LAN E B. RAMSEY COUNTY ADMINISTRATOR September 22, 1994 Mr. David E. Johnson 11812 Sanbury Drive Midlothian, Virginia 23113 Dear Mr. Johnson: Your request to address the Board of Supervisors under Hearings of citizens on Unscheduled Matters or Claims has been placed on the agenda for September 28, 1994 at 7:00 p.m. Under this category, the Board of Supervisors Rules of Procedure require that the presentation of the claim not exceed thirty minutes in total and each individual speaker will have five minutes. The Rules also prohibit a speaker from addressing any matter of business which is a subject on the Board's agenda for that day. Because an item is scheduled on the agenda to consider the appointment of the Matoaca District Supervisor, you may only discuss the selection process and may not promote or endorse a particular candidate. In addition, persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; or (f) Speak to matters previously presented to the Board by the speaker without the County Administrator's recommendation. If you have any questions, please do not hesitate to contact me. Sincerely, , /41' /1 f) J'JIe D R'n7 Lane B. Ramsey County Administrator tp Providing a FIRST CHOICE community through excellence in public service. v '_C' -~ -- BOARD OF SUPERVISORS J. L. McHALE, III, VICE CHAIRMAN BERMUDA DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT - .- 7HESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 EDWARD B. BARBER MIDLOTHIAN DISTRICT VACANT MATOACA DISTRICT LANE B. RAMSEY COUNTY ADMINISTRATOR September 22, 1994 Mr. Monty Hawkins 20271 Talon Point Court Matoaca, Virginia 23803 Dear Mr. Hawkins: Your request to address the Board of Supervisors under Hearings of citizens on Unscheduled Matters or Claims has been placed on the agenda for September 28, 1994 at 7:00 p.m. Under this category, the Board of Supervisors Rules of Procedure require that the presentation of the claim not exceed thirty minutes in total and each individual speaker will have five minutes. The Rules also prohibit a speaker from addressing any matter of business which is a subject on the Board's agenda for that day. Because an item is scheduled on the agenda to consider the appointment of the Matoaca District Supervisor, you may only discuss the selection process and may not promote or endorse a particular candidate. In addition, persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; or (f) Speak to matters previously presented to the Board by the speaker without the County Administrator's recommendation. If you have any questions, please do not hesitate to contact me. Sincerely, >e ~ ;rI7J"/ Lane B. Ramsey County Administrator tp Providing a FIRST CHOICE community through excellence in public service. @ -~ -- -- - CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page Lof~ AGENDA Meeting Date: September 28, 1994 Item Number: 16. Subject: Public Hearing to Consider an Amendment to Section 8-12.7 of the Code of the County of Chesterfield Relating to Interest Paid on Tax Refunds. County Administrator's Comments: R~~~J A~ ~ ~ JiL4 County Administrator: ~~ BoardAction Requested: Adopt amendments as proposed. Summary of Information: The County historically has not had a clear policy on paying interest on erroneously assessed tax refunds resulting in an inconsistent treatment of taxpayers. Under the existing practice, interest is not paid on refunds in most cases because the amount of tax collected is minimal and the money has been held for a short period of time. But in special cases, when a large amount of tax has been assessed due solely to an error of the County Assessor or Commissioner of Revenue and held by the County for a long period of time, the refund is paid by the Treasurer with interest. A rate of ten percent (10%) is sometimes used because that is also the rate charged by the County for taxes paid late. In other cases, a rate equivalent to the rate received by the County from investing the tax receipt is used. State law allows the County to adopt an ordinance providing for the payment of interest for tax refunds. Staff recommends considering amending the County Code to codify the existing practice. Under the proposed amendments, tax refunds shall be paid by the Treasurer only when (i) the tax was erroneously assessed due to the fault of the Commissioner of Revenue or the Real (Continued) ."..., I Preparer: ,'y,: ^^-;t~~~; L. i~~it/ ~j Title: County Attorney 0603m15.2(7102.1) I # t).87 Attachments: . Yes D No ~. ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2... o~ Summary of Information: (Continued) Estate Assessor; (ii) the tax has been held for greater than thirty days; (iii) the amount of interest exceeds $100; and (iv) that the interest paid shall be at a rate equal to the interest rate the County received by holding the funds in the County's investment portfolio, provided such rate does not exceed ten percent (10%). As this amendment will simply codify existing practice, the Treasurer anticipates no significant financial impact as a result of this amendment. The amendment will apply to refunds paid by the County voluntarily as well as to refunds paid as a result of judgments or settlements of erroneous assessment litigation" Currently, there are approximately four erroneous assessment cases pending, one of which is in the process of being resolved and would be affected by the adoption of this ordinance. This is a public hearing to consider the attached amendments. 1# oss .... -, AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 8-12.7 RELATING TO TAX REFUNDS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 8-12.7 of the Code of the County of Chesterfield. 1978, as amended, is amended and reenacted to read as follows: Sec. 8-12.7. Refunds. ( a) If the commissioner of revenue or the real estate assessor is satisfied that he has erroneously assessed any taxpayer with a local tax, he shall certify to the treasurer the amount erroneously assessed. If the tax has not been paid, the taxpayer shall be exonerated from payment of the tax. If the tax has been paid, the tax together with applicable penalties and interest shall be refunded to the taxpayer in accordance with Code of Virginia, section 58.1-3990, @ All erroneously assessed taxes refunded under this section which were erroneously assessed due solely to the fault of the commissioner of revenue or the real estate assessor and not due to the fault of the taxpayer in filing his return and were held by the County for more than thirty (30) days shall be be repaid pursuant to Code of Virginia section 58.1-3991 with interest. The interest paid under this subsection shall be paid at a rate equal to the lesser of (i) the average interest earned on the County's investment portfolio as reported in the treasurer's quarterly reports to the board for the periods of time such taxes were held by the County or (ii) the rate imposed by the County for delinquent taxes. Such interest shall run from the date such taxes were required to be paid or were paid. whichever is later. and shall only be paid if the amount of interest owed exceeds one- hundred dollars ($100). (b~) No tax refund shall be made under this section if the request for a refund was made more than three (3) years after the last day of the tax year for which the tax was assessed. (€.Q) The refund procedure established by this section shall not apply to refunds resulting from the decision of the commissioner of revenue to reclassify a business for business license taxation. Such refunds may, however, be processed in accordance with Code of Virginia, section 58.1-3980 and 58.1-3981. (2) That this ordinance shall become effective immediately upon adoption. 0603:7102.1 - 1 - 089 Richmond r-. I Newspapers,Inc. An Affiliate of Media General ~ P.O. BOX 85333 RICHMOND, VIRGINIA 23293-0001 (804) 649-6000 ER 2i:::oa06 DATE 0':)/11./91.. COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS ATTN: JOAN DOLEZAL P. O. BOX I.tO CHESTERFIELD VA 22;E12;c~ DATE CODE DESCRIPTION CHARGES L I NE~3 RUNE - ....-"....".... -.... CREDITS INCHES TOTAL AMOUNT ;:;:;'Ill_'Sii~:~:~ -ri& ~; _~,;::'m.~ ;;;;:-:::. 0':3/07/':34 1;.:::1 LEGAL NOTICE 8-12.7 RELATING TO TAX r~EFUNDS ~~-:i::~ .-, Coo 169. fV. ____._____..M_.___.______..__ ._.......____.._.......___...._....__._.______.____..............__.__._.....-.-.--..----... RichMond Newspapers~ Inc. Publ i shet-. of THE RICHMOND TIMEE-DIEPATCH This is:. to ce'r-.tify t.hat the c:ltt.ached LEGAL NOTICE was published by RichMond Newspapers, Inc., in the City clf Ri Chrtl0nd~ St at e of V it-'g i .(ti t:'~ 01''1 the foIl c1vJi )"Ig d,ates.: IME~ Take notice that the Board of Su- pervisors of Chesterfield County. Virginia, et a regular meeting on September 28, 1994 at 7:00 p.m. in the County Public Meeting Room at Chesterfield Courthouse, Chesterfield, Virginia. will hold a public hearing to consider an I ordinance to amend the Code of , the County of Chesterfield, 1978, as amended, by amending and reenacting Section 8.12.7 relating to tax refunds. A copy of the ordinance is on file in the County Administrator's Of- fici!, Room 505, 9901 lori Road, Chesterfield, VirRinia, end may be ~~i~~n ~hei~~~~t~ r;o a,m. to 5:00 p.m., Monday through .friday. 0'::1/07/9I.t 0':) / 11.t / ':ll.t -. The fir"st ins.e"r-.t:ion bE'ing ~Ii....'en.... 0'3/07/91t Sworn to and subscribed before me t his ...._.._._-.S.EE.._2_.ll....1994_..__..._.___ ~sZ!t~__ .....-F~ Notat~y Public Etate of Virginia City of fhchmo)",d ." ~{Iy C;OTllrl1 i ss; i OY'l e>-: p i t~es MY.~Om~ISS10n E:~!.es September 30.1995 l.<JHEN f~E:t'1ITTINI3 PLEnEE HEFER TD YOUH cu::rrDf71ER # 2cK>80E. I'"'~" ~,' '.. " ,.. " :~;:1:0,TAL DUE "'i '" . '- .'( J \"", ,'\, ~ ~"'~~,.~....c t __.. ih,~ ~ '^ '" '" Ln 1E.'3.eA o o I o " o o -- - CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ....!.- of -L AGENDA September 28,1994 Item Number: 17.A. Meeting Date: Subject: Public hearing to consider the conveyance of a parcel in the Chesterfield Airport Industrial Park and to authorize the County Administrator to renew an option agreement. County Administrator's Comments: 1(~~cL A~()~ County Administrator: ~ Board Action Requested: Staff recommends the Board of Supervisors convey a parcel and renew an option agreement for that same parcel in the Airport Industrial Park, and authorize the County Administrator to execute the contract documents. Summary of Information: On February 9, 1994, the Board of Supervisors approved an option agreement with Childress Klein Properties (CKP) for the conveyance of approximately 3.8 acres at the end of White Bark Terrace. CKP is currently working with a prospect who has asked CKP to develop a proposal for a 25,000 square foot office building. In order to position their proposal, CKP needs to verify that the land will be available, thus their request for the option. CKP wishes to renew the option agreement for 6 months, while the prospect continues the admin- istrative work necessary to facilitate the project. If the option is exercised, the property will be sold for $45,000 per acre. AG14S23/jal Preparer: ~y '7J ,?" ~'J jL 7} ijcct:ct.- / Title: Director Attachments: II Yes DNo 1# O!)O - -. White Bark Terrace Option Site Property Description All that certain tract or parcel ofland containing approximately 3.8 acres, located in the Dale Magisterial District of Chesterfield County, Virginia at the Chesterfield Airport Industrial Park, which parcel fronts approximately 30 feet on the cul-de-sac of White Bark Terrace, and is bor- dered on the northeast by property owned by the Chesterfield County Industrial Development Authority, on the southeast by Johnson & Bloy Canada, Inc., on the southwest by Route 288, and on the northwest by property owned by Dennis H Owens and W.G. & HI. Lindsey, and is shown on the attached plat. Includes parcel 79-6 (3) 43 and the portion of 79-6 (3) 11 described above. AG14S23/jal O~.1. ----------- ......_--_.....--~--------------------------------_. ~IE~- - - -- - -- - - -- - --- -- - JAMES MARSHALL JAMES M a J RICHIE R.W. ADAMS C.C R. COLE, JR. K. ASSOCIATES a a PROPI RE RVE NEWEL, COX RICHIE L.A. LEHMAN PLA ICS 12/28/72 10/30/85 2.52 AC 4/16/t35 5/9/78 II/I IBM 2/27/~ ci 3.00 AC 12/30/86 2.525 AC 2.52 AC 2.: 2 OAe I a:: 1262AC 1.262A 2.526 AC I . I Ib I IZ I~ ., Iffi I ::E , UJ 15M 15" 12M I I I I REYNOLDS I METALS CAN DIVISION 8M I HEADQUARTERS ISM 6- 3.8 AC ISM 3/19/84 1.805 AC MARSHALL W. COLE I a M.B. COLE 6/26/74 3.36AC JR. FaR ENTERPRISES 5/17/74 1.43AC V.E. a I PACE 5/3/79 1.420, 12- R6A PARTNERSHIP 12" FRITO - LAY 8/31/81 2.595 AC SKEAN: a SKEAN 4/8/1 1.04. L.P. L UCORD,JR. 3/10/87 2.812 AC CHESTERFIELD IDA 5 . 57 AC SEALEZE 12/28/8 2.064 8- Dennis H. Owens 2.6 AC 3.4 AC 12M , STRAHAN -" --- . -- -- -- -- -- -- -- -- a _---- 280 _------- ROD\€. -- -- -' -- -- a LACQUER CORP. 10/12/82 1.82 AC 11/10/88 I. 946 AC W.G. a H.J. LINDSAY O~)2 Richmond ~ I Newspapers,Inc. An Affiliate of Media General 1'"'"\ P.O. BOX 85333 RICHMOND, VIRGINIA 23293-0001 (804) 649-6000 220806 DATE 09/21/94 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS ATTN: JOAN DOLEZAL P.O. BOX 40 CHESTERFIELD VA DATE ~~;:b 09/21/94 121 IAKf l:lQIlQE Take notice that the Board of Su- pervisors of Chesterfield County, Virginia, at a regular meeting on September 28, 1994 at 7:00 p.m. in the County Public Meeting Room at Chesterfield Courthouse, Chesterfield, Virginia, will hold a , public hearing to consider the ; conveyance of all that certain tract or parcel of land containing approximately 3.8 acres, located in Dale Magisterial District of Ches- terfield County, Virginia, at the Chesterfield Airport Industrial I Park, which parcel fronts a~roxi- , ~at~it~O i:~ o~e:~:ce":,';s e~~r: dered on the northeast by proper- ty owned by the Chesterfield Coun- ty Industrial Development Author- ity; on the southeast by Johnson & Bloy Canada, Incorporated; on the southwest by Route 288; and on the northwest by property owned by Dennis H. Owens and W. G. & H. J. Lindsey (which includes par- cel 79-6(3)43 and the portion of 79 -6(3)11) and to authonze the Coun- ty Administrator to renew an op- Mn agreement with Childress Klein Properties. A copy of the plat is on file in the County Adm",istrator's Office, Room 505, 9901 Lori Road, Ches- terfield, Virginia, and may be ~~~i~tw'::;n ~~e in~~~~t~ g:~~ a.m. to 5:00 p.m.. Monday through Friday. 23832 DESCRIPTION .":',_:;L.~ _ '::;;;0; CHARGES LINES RUNS ..;..;;,;.~ CREDITS TOTAL INCHES AMOUNT .;;;~ ~ ~....~ ~ - LEGAL NOTICE PUBLIC HEARING CONSIDER THE CONVEYANC 40 1 154.40 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached LEGAL NOTICE was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 09/21/94 The first insertion being given.... 09/21/94 NClfat~y state of Virginia City of Richmc.....,d My Commission expires --~." My Cqmmfsslon Expires June 30. 1996 WHEN REMITTING PLEASE REFER TO YOUR CUS~OMER # 220806 '" OJ "' 154.40 o o I o "- o o l~lt~"'E..ij.~~'!: .'. " . . . . . 's',lTOTAI..:-'OUE: ~ ,....... " OJ,... '_.. - ~..... ~. ' ......,,~...,.J...t;.;:{..>..~_ "'~'" .~ 'l - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ---L of --1- Meeting Date: SeDtember 28. 1994 Item Number: l7.B. Subject: PUBLIC HEARING: Exchange of Land for Bensley Fire Station County Administrator's Comments: R~ A~~ ~~~1' County Administrator: ~ Board Action Requested: On September 14, 1994, a public hearing was set to consider approval of the exchange of parcels of land for the Bensley Fire Station. Staff requests that the Board of Supervisors approve the exchange and authorize the Chairman of the Board and County Administrator to sign the necessary deeds. Summary of Information: Staff requests that the Board of Supervisors approve the exchange of a 0.10 acre parcel for a 0.03 acre parcel which is needed to make the necessary road improvements in conjunction with the construction of the new fire station. The owners of the 0.03 acre parcel are Harry L. Hamilton and EIleen W. Hamilton. District: Bermuda prepare'?:\/~z/ 0;;.1"'=21 John W. Harmon Tide: Riaht of Way Manaaer Attachments: . Yes DNO 1# 093 %t \ ItZ€A To 5c cot-/YE'feo ""\ ':3. , TO COUNTY OF CHE6rcRFlELD - '%. '\ 1117 -6~.Pr. / ().{)3 AC.~ \\ . ICTIE". '" /(..0 97 ~ 1 jJtrN;-;,t./4'2r!/ sr: /.27~__ AI 05~,~Z' tJd "c ~o R/?/ _____ ___~".. 38.70:r . ~ 1....... A''''- r!l 6. ~ 180 ~B' 55" ~ '0 i.~ \__ 'V , \ 4'l -.:j:.tIJ \ R ~ Z3?QO \ I ~:' 'll. 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Cl I () ; ~ I:b 1'(\ ~ 1-1/111 IlTtJlJ -tu ti'i <:l ~ F0 it~ 1'-::.<1.5/5 :S?fl;tJ./tJ ,{lc. ,,1\. ~ % '- _ -)\i~1 - I ~\;:;~ ~z----- -I 0~~t\i<:l~ I I !:-t) <::l ::t ~ ~ \J~I::\N. I I I /5~.OQ . )... t-- ~ ~ J- fill:t ra _ I OUNO.4~ i!P Cl - I ~I ~ \[) I ~ ~ /48. 8.... % Q -.j It) ~ ~ ~ Il.. \l' <:l .. "":I- ~ '1 ~I ~I th-.. ~ ....Q "<f S? <:~I -.J ~. nit'- o.,J--~?o0 3; -.J l.\. <:l<:l~ ........ ~ .....,. '- -<..... ~~ ~--~ ~"'<:) - .... " <:l ~ - N X " ~ ~~ \J 'llClh A'" rz " L.. = T ". C 'C ce, r </.4.D IZ'O</.n ZB5.60 ' 113/.29' 9-S. 4.3 ' 17(,.83' -S ~3 01.1'4.1." t.J -.j 1l\ l:Q -.. ~ .... 10 -.. A PLAT FOR EXCHANGE OF PROPERTY 8ETWccN J...IARRY L. i ELLc.cN W J.lAM'LTON I AND C"l.INTY 0': ClleSfez PIe-t.D .... ...' _.' '. f W,gGI;;.Te-/ZI/Jc..~OIf,TlZlcr..:' .. BI!f'IZUiI 0.4 l:! IR61NIA DATE I MAR4;J./ 10} /'194 GCALE I t''= 50' -gfr::' ENGINEERS ARCHITECTS SURVE"1ORS JOB NO. - ~ INTERIOR DESIGNERS PLANNERS 192047/ p. 0. 80lC 3S05 WIll_ V1RClHA n,,, (1041 25300lJ O~J.l ..... VICINITY SKETCH PUBLIC HEARING FOR THE EXCliANGE OF LAND FOR BENSLEY FIRE STATION :!lEW!l': ~~ ~!;! i J:!!Y """"'" ";I , ~.~ }I_....... o~ -1 .r"...:......... .... 1-.....",<:: ~ (.lo\n..._ le323 N O. fi't:'- " ';'.7j - - TAKE NOTICE: That on the 28th day of SEPTEMBER 1994, at 7:00 p.m. or as soon thereafter as may be heard, the Board of Supervisors of Chesterfield County at its regular meeting place in the Public Meeting Room of Chesterfield County, Virginia, will consider the exchange of two parcels of land off of Dundas Road for road improvements in conjunction with the new Bensley Fire Station, located in BERMUDA District Chesterfield County, Virginia. A more particular description of the parcels to be exchanged and further information is on file in the office of the Right of Way Manager in Chesterfield County, Virginia, and may be examined by all interested parties between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday.