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03-26-1997 MinutesBOARD OF SUPERVISORS MINUTES March 26, 1997 Supervisors in Attendance= Mr. Arthur S. Warren, Chairman Mrs. Renny B. Humphrey, Vice Chrm. Mr. Edward B. Barber Mr. Harry G. Daniel Mr. J. L. McHale Mr. Lane B. Ramsey County Administrator 97-206 Staff in Attendance: Colonel Carl R. Baker, Police Department Dr. William Bosher, School Board Superintendent Mr. Craig Bryant, Dir., Utilities Mr. N. E. Carmichael, Commissioner of Revenue Ms. Jana Carter, Dir., Youth Services Ms. Marilyn Cole, Asst. County Administrator Ms. Faith L. Davis, Clerk to the Board Mrs. Doris R. DeHart, Asst. Co. Admin., Legis. Svcs. and Intergovern. Affairs Chief F. W. Dolezal, Fire Department Mr. William D. Dupler, Building Official Mr. Michael Golden, Dir., Parks and Recreation Mr. Lawrence C. Haake, III, Registrar Mr. Bradford S. Hammer, Deputy Co. Admin., Management Services Mr. Russell Harris, County Ombudsman Mr. Thomas E. Jacobson, Dir., Planning Mr. Donald Kappel, Diro, Public Affairs Mr. Lou Lassiter, Dir., Internal Audit Mr. Robert L. Masden, Deputy Co. Admin., Human Services Mr. R. John McCracken, Dir., Transportation Mr. Richard M. McElfish, Dir., Env. Engineering Mr. Steven L. Micas, County Attorney Dr. William Nelson, Dir., Health Mr. Richard A. Nunnally, Dir., Extension Service Mr. F. O. Parks, Dir., Information Systems Tech. Mr. Paul D. Patten, Dir., Assessment of Real Estate Mr. Glen Peterson, Dir., Community Diversion Incentive Program Mr. Francis M. Pitaro, Dir., General Services DRAFT 3/26/97 Ms. Sarah Snead, Dir., Youth Services Mr. James J. L. Stegmaier, Dir., Budget & Management Mr. M. D. Stith, Jr., Deputy Co. Admin., Community Development Dr. Robert Wagenknecht, Dir., Libraries Sheriff Clarence Williams, Sheriff's Department Mr. Frederick Willis, Jr., Dir., Human Resource Mgt. Mr. Warren called the regularly scheduled meeting to order at 2:10 p.m. 1. APPROVAL OF MINUTES On motion of Mr. McHale, seconded by Mr. Barber, the Board approved the minutes of March 12, 1997, as submitted. Vote: Unanimous 2. COUNTY ADMINISTRATOR'S COMMENTS Mr. Ramsey stated that several years ago the Chesterfield Business Council began assisting the County by visiting existing businesses throughout the County to find issues and inquire about their impressions relating to the business climate in Chesterfield County. He further stated that the feedback from the Council has been very valuable in addressing concerns of business in the County. He introduced Mr. Steve Erie, Chairman of the Chesterfield Business Council, to brief the Board on 1996 findings from those visits. Mr. Erie, representing the Business Retention Committee, briefly described the composition of the Committee. He stated that he met with several County businesses each month and asked a series of questions to the business owners and operators, ranging from what attracted them to the County; whether they have plans to move or expand; what their opinions are about the delivery of County services; how they view the County's education system; and their comments about any issues that they may see that impede business growth. He further stated that the Committee then meets, critiques, and compile the results of the meetings with Economic Development Department staff. He stated that the Committee also contacts particular businesses that may have expressed concerns that require immediate attention. He further stated that the Committee called on sixty-five businesses in the County, of which approximately one-third chose not to participate. He stated that the vast majority of the businesses have no intention of relocating out of the County; that approximately twenty percent have plans to expand their business activities within the County; that the majority of the businesses were attracted to the County because they reside in Chesterfield; that the majority viewed the County as having a favorable business climate; that more than two-thirds of the businesses had favorable responses regarding the services delivered to them by the County -- with approximately ten percent having less than favorable comments which primarily centered on issues regarding the BPOL tax, time required to obtain building permits, and signage and zoning issues; that the majority of the businesses viewed the County as having a favorable School System and several businesses owners expressed an interest and desire to ensure technical or vocational type DRAFT 3/26/97 97-207 training is available to County students; and that the vast majority of the businesses do not see any particular problems that would impede business growth in the County, however, approximately fifteen percent expressed concerns about businesses license taxes; business tangible personal property taxes; toll roads; traffic congestion in the Midlothian Turnpike corridor; and expansion of the Airport impeding business growth in Chesterfield. He stated that it is the plan of the Committee, in 1997, to call upon 80-100 County businesses and will continue to canvas the Southport/Southlake, the Midlothian Turnpike corridor, and the Jefferson Davis corridor areas. Mr. Warren expressed appreciation to Mr. Erie and the Committee for their efforts in this endeavor and stated that it is encouraging to see that the Board of Supervisors are on the same track as the Committee on many of the issues. He noted that the Richmond Metropolitan Authority (RMA) is considering a toll increase that will have a negative impact on the citizens of Chesterfield County and encouraged the Chesterfield Business Council to express their opinions about the toll increase to the RMA. Mr. Ramsey expressed appreciation to Mr. Erie for his comments an'd noted that this is a voluntary Committee. He then introduced Mr. Stith. Mr. Stith stated that approximately three years ago, the Black History Month Committee added another component to the Black History Celebration which was to give scholarships to at least two deserving students that met the appropriate criteria. He noted that two $1,000 scholarships were already awarded at the Diversity Breakfast, which was attended by two members of the Board of Supervisors. He stated that Mr. Ramsey decided that all the students were winners and directed staff to pursue some opportunities to make additional scholarships available to the remaining students. He then introduced Ms. Jane Baskerville, Supervisor/Director of Languages, and Ms. Lee Chase, Supervisor/Director of Social Studies for the School Division. Ms. Baskerville stated that students today are being recognized because of their accomplishments regarding the criteria that was designed for the Black History Month 21st Century Leadership Scholarship. She further stated that the students had to demonstrate excellence in their grade point average and had to write an essay indicating how they would promote cultural understandings better as 21st Century leaders. She noted that two of the students have already won the $1,000 essay contest amount. Ms. Chase stated that the students also plan to attend a Virginia public college or university and the students introduced themselves as follows: John Chappell, Manchester High School; Ellen Garrett, Midlothian High School; Todd Baumgardner, Meadowbrook High School; Sherwin Chapman, LloYd C. Bird High School; and Princess Jones, Matoaca High School. Mr. Stith noted that Sarini Ettigi, with Clover Hill High School, was the other recipient winner, who was unable to attend the meeting today. He noted that the Board of Supervisors will be approving an item today that will donate $500 to each of these students. 3. BOARD COMMITTEE REPORTS There were no Board Committee Reports at this time. 97-208 DRAFT 3/26/97 REQUESTS TO POSTPONE ACTION, ADDITIONS, OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mr. McHale, seconded by Mr. Warren, the Board replaced Item 8.A.5.c., Request for Permission from North American Properties to Construct a Sign and Driveway on County Property Along Midlothian Turnpike; added Item 8.A.l.c., Adoption of Resolution Recognizing Dr. Joseph Charles Hillier for His Contributions to Chesterfield County to follow Item 8.A.l.b., Adoption of Resolution Authorizing Execution of Non- Binding Moral Obligation Agreement to Finance the Cost of Structural Repairs to the Diamond; added item 8.A.l.d., Adoption of Resolution Recognizing the Kiwanis Club of Chester for Their Contributions to Chesterfield County to follow Item 8.A.l.c.; added Item 8.A.l.e., Adoption of Resolution Recognizing the Month of April, 1997 as "Fair Housing Month" to follow Item 8.A.l.d.; added Item 8.A.10., Donation of Clover Hill, Matoaca, Bermuda, Dale, and Midlothian Districts Three Cent Road Funds for Award of Scholarships for Chesterfield High School Students to follow Item 8.A.9., Set Date for Public Hearing to Consider an Ordinance to Amend the Code of the County of Chesterfield, 1997, as Amended, by Amending Section 2-45 Relating to Competitive Purchasing Generally; Exceptions; added Item 8.A.11., Authorization for County Administrator to Sign Subordination Agreement for a Deed of Trust to follow Item 8.A.10.; and added Item 8.A.12., Approval of Documents Amending School Board Early Retirement Incentive Plan to follow Item 8.A.11. and, adopted the agenda, as amended. Vote: Unanimous 5. RESOLUTIONS AND SPECIAL RECOGNITIONS 5.A. RECOGNIZING THE LaTE ROY VAUGHAN FOR HIS DEDICATED SERVICE TO THE COUNTY Sheriff Williams introduced Mrs. pearl Vaughan, Roy Vaughan's wife, who was present to accept the resolution: On motion of the Board, the following resolution was adopted: WHEREAS, Mr. Roy Vaughan devoted a lifetime of service to Chesterfield County; and WHEREAS, Mr. Vaughan was employed by the Sheriff's Department from 1978 to 1981, where he served as Deputy and attained the rank of Corporal and served, again, as a part-time Deputy from 1994 to 1996; served as a Deputy at meetings of the Board of Supervisors; and was one of the first Deputies to supervise the Sheriff's Weekend Workforce Program; and WHEREAS, Mr. Vaughan was a Chesterfield County Special Police Officer from 1967 to 1995 -- a dedicated Service of twenty-seven years; and WHEREAS, Mr. Vaughan also served as an Aircraft ~echaniC"in the United States Air Force from 1953 to 1958 and attained the rank of Staff Sergeant and also contributed his services to the County by serving as a volunteer firefighter for Chesterfield and through his employment at Philip Morris, Wal-Mart~ Sears and Roebuck, and as an Auto Mechanic Teacher at the Chesterfield County Technical Center; and WHEREAS, Mr. Vaughan's life represented a strong work ethic -- receiving numerous letters of commendations and certificates of training and service; and 97-209 DRAFT 3/26/97 WHEREAS, Mr. Vaughan was a dedicated friend of ~any County employees, especially those in the Sheriff's Department and is missed by many; and WHEREAS, Mr. Vaughan was an active member of Salem Baptist Church where he was a member of the Church Choir; was involved in various activities including being ordained a Deacon -- taking on the leadership of the Royal Ambassadors Of Christ; being elected as Chairman of the Cemetery Committee; and serving on the Finance and Building and Grounds Committees; and WHEREAS, Mr. Vaughan enjoyed many hobbies including fishing, hunting, golf, and softball; and WHEREAS, Mr. Vaughan's co-workers gave him a puppy shortly after he became ill and Roy named him Deputy, Unit #86. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield CoUnty Board of Supervisors hereby recognizes Mr. Roy Vaughan for his outstanding contributions to his community and expresses the appreciation of all County residents for his commitment to Chesterfield County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Pearl Vaughan, Roy's wife, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Vote: Unanimous Mr. Warren presented the executed resolution to Mrs. Vaughan, accompanied by her son, expressed appreciation for Mr. Vaughan's dedicated service to the County and the community, stated that the County has missed Mr. Vaughan, and wished her well. Mrs. Vaughan expressed appreciation for the recognition of her late husband. 5.B. RECOGNIZING MR. ALAN W. THOMPSON UPON HIS RET~iREMENT Colonel Baker introduced Mr. Alan W. Thompson who was present to accept the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, Mr. Alan W. Thompson will retire from the Chesterfield County Police Department on April 1, 1997; and WHEREAS, Mr. Thompson has provided over twenty~two years of quality service to the citizens of Chesterfield County and has faithfully served the County in the capacity of Deputy Sheriff, Patrol Officer, Detective, and Background Investigator; and WHEREAS, during his tenure as Detective, Mr. ThOmpson was instrumental in the establishment of the Chesterfield County/Colonial Heights Crime Solvers Program, which is considered to be one of the premier programs in the County; and WHEREAS, Mr. Thompson was assigned as the Assistant Coordinator of the Crime Solvers Program shortly after its establishment in 1994 and later became the Coordinator, where he was widely known throughout the Richmond metropolitan area as the media spokesperson for the Program; and WHEREAS, Mr. Thompson has significantly impacted the shape and future of the Police Department through his devotion to duty while assigned as a Background Investigator, where he ensured the hiring of the highest quality employees for the Department; and DRAFT 3/26/97 97-210 WHEREAS, Mr. Thompson has been instrumental in improving the process for completing background investigations, whereby, through teamwork with other Investigators, the amount of time required to process a police officer applicant was greatly reduced from eight to four months; and WHEREAS, Mr. Thompson has provided the Police Department with many years of loyal and dedicated service and Chesterfield County and the Board of Supervisors will miss Mr. Thompson's diligent service. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Alan W. Thompson and extends, on behalf of its members and the citizens of Chesterfield County, their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Thompson and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Vote: Unanimous Mr. Warren and Mr. Ramsey presented the executed resolution to Mr. Thompson, accompanied by his wife and Colonel Baker, expressed appreciation for his dedicated service to the County, and wished him well in his retirement. Colonel Baker also presented Mr. Thompson with a subscribed plaque. Mr. Thompson expressed appreciation for the recognition and stated that he has enjoyed his service with the County. 6. WORK SESSIONS O FY98 PROPOSED BUDGET Dr. Bosher introduced Dr. James Schroeder, Chairman of the School Board, representing Midlothian District. He recognized Ms. Diane Pettitt, School Board member, representing Clover Hill District, who was present at the meeting. Dr. Schroeder stated that the working relationship between the Board of Supervisors and School Board members is a fulfillment of both Board's campaign promises. He further stated that the working relationship between the two Boards has been a model for other Counties and cities. He then introduced Dr. Bosher. Mr. Warren expressed appreciation to the School Board for their cooperation and stated that the Board of Supervisors wants to continue the current working relationship and process with the School Board into future years. Dr. Bosher expressed appreciation to the Board of Supervisors, Mr. Ramsey, and County and School staff for their efforts during the budget process. He then presented an overview of the proposed FY98 School Budget including FY97 to FY98 budget comparison; the FY98 proposed School Budget totaling $299,296,400; percent change of Operating Fund from FY94 to FY98; and FY98 Operating Revenues totaling $276,250,900. He stated that the basis for the Budget decisions included preserving strengths, supporting people, enhancing productivity, and resource allocation. 97-211 DRAFT 3/26/97 Mr. Barber stated that the included elementary improvements such as uniform daily planning time and duty-free lunch have been issues among many of his colleagues for years and that they are happy these issues have been addressed in the proposed Budget. Dr. Bosher stated that allocating resources is another basis for Budget decisions and noted that it would take purchasing thirty- four buses per year for the next five years to remain on a replacement cycle. He noted that funding for a portion of these buses is currently a shortfall in this proposed Budget. He stated the proposed Budget plan is based on Student achievement and that Governor Allen publicly recognized the Chesterfield County school system today as being one of the strongest school divisions in the Country. Mr. McHale clarified that the School Board's proposed Budget bas taken into consideration the one cent tax reduction and commended Dr. Bosher for focusing the School's strengths and preserving resources. Mr. Barber commended Dr. Bosher for working within the ta~gete~d resources and stated that in order for the School System to stay within that target, it had to defer several items. When asked, Dr. Bosher stated that the total nineteen buses currently budgeted is $963,000, fifteen buses unfunded. cost of the with another Mr. Barber stated that the issue of bus replacement is a~ issue that is only being deferred and that the issue will b~ either financed this year or somehow be financed next year. There was brief discussion relative to the School Board wanting to bank some teaching positions to be used if the membership projections contained in the proposed Budget were low and another unfunded issue being the decentralizing of the maintenance which would be a large benefit to the school system. Mr. Masden presented an overview of Human Services including there being thirteen departments and twenty-four associated boards, commissions, and teams as part of Human Services. He stated that the mission of Human Services is "to make Chesterfield County a First Choice Community through Cultural Excellence, citizen empowerment and well-being and by encouraging responsible citizenship. He reviewed Human Services initiatives including welfare reform. Mr. Barber requested staff to provide information to the Board regarding what issues will be impacted by Welfare Reform. Mr. Masden continued to review Human Services initiatives including the Family Preservation and Support Act; the Virginia Juvenile Crime Control Act; Community Corrections; the Health Center Commission; Comprehensive Services; and managed care/mental health. He then reviewed enhancements and achievements including upgrading the maintenance of school sites; purchase of the Dutch Gap Conservation Area; construction of the Henricus Visitors Center; construction of new parks and recreation facilities; renovating three existing libraries; construction and operation of three additional libraries; and an 800,000 item collection available to citizens fifty-nine hours per week. He reviewed enhancements that empower citizens including welfare reform by Social Services; the immunization action plan by the Health Department; operation of the Bensley Medical Center; the prevention of out-of-wedlock pregnancies by the Health and Social Services Departments; utilization of mental retardation Medicaid Waiver by the Mental Health Department; transition of mental health to a manag~d care delivery system; and brief therapy teams in mental health. He DRAFT 3/26/97 97-212 then reviewed service enhancements and achievements in youth development including Comprehensive Services being delivered to clients at a cost below State average; expansion of youth group home capacity; implementation of the Juvenile Justice Information System and Juvenile Crime Control Act; utilization of home incarceration, weekend work, and electronic monitoring; and community service and pretrial assessment services. He then presented an overview of the Parks and Recreation Department including the proposed FY98 Budget being $5,379,100 to be used for athletic league participants; enrolling youth in recreation programs; maintaining sixty-seven school sites; and proving services to six million visitors to parks and athletic facilities. He reviewed critical issues including funding for the maintenance of new school sites; replacement of mowing equipment; operation of the Dutch Gap and Henricus Park Conservancy Area; and the Fourth of July celebration. He then presented an overview of the library including the proposed FY98 Budget being $4,686,900 to be used for staff to operate nine facilities at fifty-nine hours per week. When asked, Dr. Wagenknecht stated that to extend daily hours by adding the time of 9 a.m. - 10 a.m. in all County Library facilities would cost $170,000 per year; that to add Sunday hours in all Library facilities would cost $127,000; and that to add Sunday hours at the Central Library during the school year only would cost $27,000. Mr. Masden continued to present an overview of the Libraries proposed FY98 Budget including the operation of 2,500 programs; handling of approximately 600,000 requests for information; and availability of public meeting rooms for the community. He reviewed critical issues of the Library including funding for books for new libraries and for the current book collections, Sunday staffing hours, additional hours for a local history room, and the expansion of the Outreach Services Program. He then presented an overview of Social Services including the proposed FY98 Budget being welfare reform; medicaid eligibility; food stamp eligibility; foster care; child and adult protective services; funding for a full-time housing supervisor; and funding for local match for Family Preservation Grant, automation, and a Human Resource Analyst and Fraud Worker. He presented an overview of the Health Department including the proposed FY98 Budget being $4,026,000 to be used for school health services, food service inspections, the septic system monitoring program, serving 105,545 clients, and home health visits. He reviewed critical issues including funding for an Epidemiologist and staff to inspect increasing number of food services facilities. He presented an overview of the Mental Health/Mental Retardation Department including the proposed FY98 Budget being $12,106,900 to be used for psychiatric and physiological services to clients, prevention services, services for severely emotionally disturbed adolescents, substance abuse services, and employment services. He reviewed critical issues including funding for residential services for mentally ill and mentally retarded citizens, a psychiatric nurse, case managers, and intensive out-patient services for substance abusers. He then presented an overview of Comprehensive Services including the proposed FY98 Budget being $2,845,561 to be uSed for foster care and therapeutic services for 250 at-risk youth and families and stated that the critical issue is funding for local match to access FY98 State allocation. He then presented an overview of Juvenile Probations including the proposed FY98 Budget being $456,700 to be used for intake into the Juvenile Court System and supervision and remedial services to juveniles referred to the Court. He reviewed critical issues including funding for increasing intake rate. There was brief discussion relative to the processes in place to address the increasing intake rate. 97-213 DRAFT 3/26/97 Mr. Daniel requested staff to submit information relating to the juvenile intake to the Board of Supervisors. He stated that he is concerned about the perception that the County is not being effective in programs for at-risk juveniles and that he feels other data needs to be compiled to demonstrate successes in Working with juveniles. Mr. Masden continued to review critical issues including office furnishings, and a community service worker. He then presented an overview of the Youth Group Home including the proposed FY98 Budget being $546,500 to be used for residential serviceS for juveniles referred by the Juvenile Court System and transportation services for all juvenile justice clients. He stated that the critical issues is funding for the maintenance of the Effort (MOE) for VAJCCCA Grant. ~He then presented an overview of Youth Services including the proposed FY98 Budget being $100,300 to be used for coordination of services with Juvenile Court Services; mobilization against substanCe abuse; student government day, community youth forms, and youth awards; and collaboration with other agencies. He stated that the Critical issues is funding for a Youth Services AssiStant. He then presented an overview of the Juvenile DetentiOn Home including the proposed FY98 Budget being $1,521,500 to be used for a secure detention facility; a safe and healthy environment for detained juveniles, education for juvenile detainees, and screening and supervising diversion programs. ~He ~tated that the critical issues include funding for aging equipment and for expansion of the juvenile detention facility. It was generally agreed to recess for five minuteS. Mr. Hammer presented an overview of the Management S~vices Division and stated that the Division consists of three sections including Financial and Support Departments, Courts and Criminal Justice, and Community Services. He presented an overview of the Accounting Department and reviewed customer service improvements including reducing the process cycle time for fixed asset inventory from thirty to six days; a reduction of 560 hours per year for preparing inter-departmental t~ansfe~s; and enhancing financial systems reporting. He then reviewed efficiency improvements including automating the process for submitting reports; reducing the steps in the manual check process; and changing the accounts payable filing system. He stated that the Accounting Department process management identified fifty-five macro processes and has docu~ented eight of the fifty-five. He then presented an overview of the Financial Systems Study. He then presented an overview of Information Systems Technology and reviewed FY97 aChieVements including creation of a year-end purchase order entry System for the Purchasing Department; creation of a pay-in voucher System and fixed assets inventory system for the Accounting Department; development of a field data collection system for the Assessors office; establishment of a County-wide Internet web site, dial- in access, the addition of an enterprise laser printer, enterprise relational database, intelligent local area network enhancements, wide area networks, and client/server applications deployment. He stated that new systems include creation of a proffers/conditions tracking system for the Planning and Building Inspections Departments; a revenue collection system, a real estate accounts receivable system, and annual decal enhancements for the Treasurer's Office. He then reviewed FY98 technology strategies including the financial system study for Accounting, Purchasing, and Schools; the personal property system for the Commissioner of Revenue and Treasurer's Offices; the property information system for Community Development; and the Technology Plan 2000 for the Library. He discussed development of a new Police records management system; development of a personnel information system for the Fire Department; the "Year 2000" fixes; installation of new CoUnty- wide personal computer operating systems; upgrading County-wide enterprise server and tape sub-system; addressin~ County-wide client/server technologies; addressing the County-wide DRAFT 3/26/97 97-214 intelligent network; and addressing County-wide PBX enhancements. He reviewed Information Systems Technology FY98 significant issues including addressing staff and training facility space; addressing client/server deployment; addressing personal computer replacement cycles; addressing citizen and business access to government over public network facilities; pursuing technology initiatives in the areas of electronic commerce, mobile data communications, and internet/intranet applications. He then presented an overview of Real Estate Assessments and reviewed Total Quality Improvement (TQI) successes including customer training on the Geographic Information System (GIS); improving land use applications; sale of monthly sales discs to title search companies; improving the subdivision database; improving the appeal review process; improving the process for mailing of annual notices; improving department reporting requirements; and streamlining the process for coding of residential buildings. He then reviewed technology/strategic issues including Internet access to public records; virtual office work environment; location of a satellite office; purchasing of hand-held field units; creation of a personal computer network, and an internet home page; and reclassification of a Senior Appraiser position. He then presented an overview of General Services and reviewed TQI successes including saving $116,000 in the bus garage; purchasing backup communications equipment; and saving $50,000 for radios in the Sheriff's Department. He noted TQI improvements within the General Services Department saved the County over $188,000 in FY96. He then presented an overview of Purchasing and reviewed TQI successes including streamlining the auction process; improving office supply contracts; better utilization of automation; and accelerating blanket order processing. He then presented an overview of Risk Management and reviewed TQI successes including reducing self-insurance premiums ten percent; instituting more aggressive safety programs; consolidating Worker's Compensation reporting; creating light work positions; and streamlining safety training scheduling. He then presented an overview of Internal Audit and reviewed TQI successes including revamping the risk assessment process used to prioritize audits and developing a customer brochure to explain the "audit process" to internal and external customers. He then reviewed Financial and Support Services budget add-backs including a new Purchasing Officer, technology upgrades, a financial system study in the Purchasing Department, and additional maintenance workers for the Buildings and Grounds Division of General Service. He stated that Community Services Division's budgets have remained level despite increased workloads. He then presented an overview of the Registrar and reviewed the Motor Voter Act impacts including incoming applications becoming steady versus seasonal; the denial rate increasing 60,000 percent; re-registrations dramatically increasing; and the number of registered voters increasing by 15,000 in twelve months. He reviewed December post election activity from 1991 to 1996; response to Motor Voter Act impacts; and future issues as a result of the Motor Voter Act. He stated that the County Airshow is scheduled for the end of May, 1997 and noted that the Airshow raises funds for the Children's Miracle network and local civic clubs and associations. He then presented an overview of the County Airport and stated that Dominion Air Services has agreed to construct a new corporate hangar for Heilig Myers. He reviewed TQI improvements at the Airport including refueling Fire Station #15 apparatus; customer feedback from Airport users; Dominion Air Services employees trained in TQI; the ILS to be certified soon; and corporating hangar to be constructed. He stated that future needs of the Airport include construction of a new maintenance building and installation of new runway high intensity taxiway lights. He presented an overview of Solid Waste Management including Hurricane Fran clean-up costing $89,200; volume at transfer stations increasing; net costs to County for solid waste being reduced 2.23 percent; and expansion of curbside recycling. He then presented an overview of Community Services budget add- backs including adding 10,000 homes for curbside recycling and DRAFT 3/26/97 97-215 construction of a new Airport maintenance building. He reviewed Community Services strategic issues including integrating solid waste collection/recycling; increasing traffic at transfer stations; and decreasing State and federal funding for the Airport. He then presented an overview of the Sheriff's Department including increasing prison population; opening of the Riverside Regional Jail; and the need for additional technology and replacement revolvers and then reviewed add- backs including revolver replacements; creation of aLAN system; and funding for part-time Deputies. He noted that the Riverside Jail will handle the County's post-dispositional population when it opens later this year. He then presented an overview of Circuit Court and reviewed strategic issues including document storage; technology upgrades; and developing local area networks. He then reviewed add-backs including preserving the Marriage Register and access to the County mainframe. Finally, he presented an overview of Courts and reviewed add-backs including the need for a part-time secretary for the Juvenile Judges; operating funds for Circuit Court Judges; completing the Juvenile Courts building by 1999-2000; the need for technology and networks; and a document management system for the Circuit Court Clerk. Mr. Warren requested that Zoning Case 97SN0180 be heard at this time. 11. REQUESTS FOR.MOBILE HOME PERMITS AND REZONING 97SN0180 In Bermuda Magisterial District, THE CHESTERFIELD cO~TY BOARD OF SUPERVISORS requests rezoning from Residential (R-7) of 24.1 acres and Community Business (C-3) of 4.0 acres to Multi-family Residential (R-MF) with Conditional Use Planned Development to permit use and bulk exceptions. Multi-family residential uses and a child care center are planned. Residential use of up to 10 units per acre is permitted in a Multi-family Residential (R-MF) District. The Comprehensive Plan suggests the property is appropriate for residential use of 7.01 units per acre or more. This request lies on 28.1 acres fronting approximately 75 feet on the west line of Jefferson Davis Highway, approximately 500 feet south of Drewrys Bluff Road, also fronting the north line of Alcott Road, approximately 500 feet west of Jefferson Davis Highway. Tax Map 67-7 (1) Parcel 22 (Sheet 23). Mr. Poole presented an overview of Case 97SN0180 and stated.that the Planning Commission and staff recommends approval, subject to conditions and acceptance of proffered conditions. He further stated that at the Planning Commission meeting, the Bensley community has requested the future developer to restrict the zoning to 240 units. He stated that the applicant agreed to that restriction and has submitted a proffered condition relating to the 240 unit restriction. He noted the request conforms to the Jefferson Davis Corridor Plan. Mr. T. K. Somanath, representing the contract/purchaser, stated that the recommendation is acceptable and expressed appreciation to the Board of Supervisors and Planning Department staff for their support. He recognized approximately ten persons in support of the request who were present at the meeting. There was no opposition present. Mt. McHale stated that this project has been a communitY effort and the applicant has worked very hard with area neighbors re~garding this proposal. He further stated that he feels this is a win/win situation and the redevelopment will improve the quality of life in the area. DRAFT 3/26/97 97-216 Mr. McHale then made a motion, seconded by Mrs. Humphrey, the Board approved Case 97SN0180 subject to the following conditions: me Any child day care center shall comply with the development standards of the Zoning Ordinance for such uses in Neighborhood Office (0-1) Districts. (P) The following exceptions shall be granted for any multi- family residential development on the property: a twenty-five (25) unit exception to the requirement that the total number of dwelling units allowed on any one (1) floor level of a building not exceed ten (10); (NOTE: This exception shall be granted for one (1) building in the development only.) be a five (5) foot exception to the twenty-five (25) foot building setback requirement from interior private driveways; Co a twenty-five (25) foot exception to the fifty (50) foot setback requirement from any proposed right-of- way; a twenty-five (25) foot exception to the fifty (50) foot setback requirement from all property lines; and a ten (10) foot exception to the thirty (30) foot minimum distance requirement between buildings. Ail other requirements for multi-family development shall be adhered to. (P) residential And, further, conditions: the Board accepted the following proffered 1. The public water and wastewater systems shall be used. Prior to site plan approval, sixty (60) feet of right-of- way on the west side of Route 1/301, measured from that centerline of that part of Route 1/301 immediately adjacent to the Property, shall be dedicated free and unrestricted, to and for the benefit of Chesterfield County. The developer shall be responsible for any upgrading, replacement, repair, or relocation of existing on-site water and wastewater lines deemed necessary by the Utilities Departments as would be required to accept private lines into the County system for maintenance or repair lines that may be damaged during demolition/ construction activities. This shall include but not be limited to inspection, engineering and construction. 4. The number of units permitted shall be limited to 240. Vote: Unanimous 6. WORK SESSIONS (Continued) 0 FY98 PROPOSED BUDGET Mr. Stith presented an overview of Community Development Division and stated that the Division consists of eight County Departments. He further stated that Community Development is dedicated and committed to managing change in Chesterfield County; promoting economic prosperity; and providing a high quality of life for present and future generations. He stated that the proposed FY98 Budget for the Community Development Division totals $61,551,000 and reviewed FY98 estimated revenues. He then reviewed 1996-97 successes including 97-217 DRAFT 3/26/97 development of a relational database and strategic plan; implementation of development manager; creation of a front counter service Process Action Team (PAT); implementing a large industry annual permit process; implementing a cross-trained inspection unit; funding forty-five projects; receiving increased funds from HUD; revising the project approval process; $96,828,000 million in new investment announcements; the hiring of 445 new employees; 337,309 in new square footage at the Economic Development Department; co-sponsoring the second annual Virginia Works Conference; construction of the River's Bend Center, Meadowville Technology Park, and. Walthall Exit Interchange; expansion of the Jefferson-Davis Enterprise Zone; implementing of safety requirements for tention~and detention basins; implementing a citizen conducted stream monitoring program; adoption of Central Area and Riverfront Plans; improvements to the Site Plan process; design of the 1-95/Woods Edge Road (Walthall) Interchange; design of the I- 295/Meadowville Interchange; expanding and upgrading the Proctors Creek Wastewater Treatment Facility; improving the process for providing wastewater service lateral locations to property owners and contractors; decreasing the site plan review time as the volume of plans increases; and deCreasing the timeliness of the zoning application process. He then reviewed future issues of Building Inspection including development of a centralized relational database and adoption of proposed ordinance increasing building permit fees by approximately three percent. He reviewed future issues of Environmental Engineering including replacing of aging equipment in the Drainage Maintenance Section and increasing the number of personnel in the Drainage Maintenance Section. He then review'ed future issues of Environmental Engineering including the potential costs of BMP acquisition and maintenance throughout the County; the increased demand for GIS applications and graphics development; and proposing a $40 fee per disturbed acre to support development of relational database. He then reviewed future issues of Planning including the continued decline of funds for departmental operations and capital items as a percentage of total budget; analysis of Planning Department fees indicating that an increase in several revenue categories is appropriate; and increases being expected to generate approximately $50,000-$60,000 in additional revenue. He then reviewed future issues of Transportation including continuing to manage an increasing number of highway projects; continuing to increase interaction with County residents, public agencies, and organizations; and additional office space. He reviewed future issues of Utilities ~ncluding second phase funding for rate stabilization reserve; additional cost to purchase Water from the Appomattox River Water Authority and the City of Richmond; additional expenses for testing drinking water; Updating the Customer Information and Billing System for the Year 2000; and continuing to maintain the best utility rates as compared to local jurisdictions. He expressed appreciation to the Board for their continued support of the Community Development Division. When asked, he stated that people in the commercial development industry, paying the $40 fee, will allow the County to perform its work better and that, overall, will see a marked improved in the way the County does business. Discussion, comments, and questions ensued relative to whether signs are large enough to be seen, specifically, at businesses along Midlothian Turnpike; whether there is currently an enforcement process for businesses to have some type of address numbering, specifically, along major commercial corridors; and staff revisiting the County's sign ordinance. 7. DEFERRED ITEMB There were no Deferred Items at this time. DRA~ 3/26/97 97-218 8.A.1. 8.A.l.a. NEW BUSINESS CONSENT ITEMS ADOPTION OF RESOLUTIONS ESTABLISHING THE RICHMOND REGIONAL COMPETITIVENES~ COMMITTEE On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, the Commonwealth of Virginia created a Regional Competitiveness Incentive Fund under authority of the Regional Competitiveness Act of 1996; and WHEREAS~ the Virginia Department of housing and Community Development developed guidelines for recognition of regional partnerships and strategic plans that qualify regions for a portion of the $6 million incentive fund established by the Act; and WHEREAS, the Richmond Regional Planning District Commission desires to assist member localities in qualifying for funds which may be used for interlocal cooperative projects; and WHEREAS, the Richmond Regional Planning District has developed a regional strategic planning process called Focus Forward, in partnership with the Greater Richmond Chamber of Commerce, the Greater Richmond Partnership, and Leadership Metro Richmond; and WHEREAS, the Richmond Regional Planning District Commission, comprised of nine localities proportionately represented in Planning District 15, has directed their staff to proceed with facilitation of a Richmond Regional Competitiveness Committee to qualify for these incentive funds. NOW, THEREFORE BE IT RESOLVED, that Chesterfield County wishes to participate in the Richmond Regional Competitiveness Committee to nominate regional projects for incentive funds from the Commonwealth of Virginia. AND, BE IT FURTHER RESOLVED, that Chesterfield County designates the County Administrators, Chairman of the Board of Supervisors, and a representative from the civic community for membership on the Richmond Regional Competitiveness Committee. Vote: Unanimous 8.A.l.b. AUTHORIZING EXECUTION OF NON-BINDING MORAL OBLIGATION AGREEMENT TO FINANCE THE COST OF STRUCTURAL REPAIRS TO THE DIAMOND On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: AUTHORIZING EXECL~ION AND DELIVERY OF NON-BINDING MORAL OBLIGATION AGREEMENT AMONG THE COUNTY OF CHESTERFIELD, CITY OF RICHMOND, COUNTY OF HENRICO AND RICHMOND METROPOLITAN AUTHORITY WHEREAS, by prior resolutions duly adopted by the Board of Supervisors of the Counties of Chesterfield and Henrico, respectively, and the Council of the City of Richmond (collectively, the "Localities"), the Richmond Metropolitan Authority ("RMA") was requested to finance the construction and assume responsibility for the maintenance and operation of The Diamond at 3001 North Boulevard in the City of Richmond, Virginia; and 97-219 DRAFT 3/26/97 WHEREAS, The Diamond is a public facility which benefits the metropolitan Richmond community and materially enhances the economy of that region and the welfare of its residents; and WHEREAS, RMA proposes to issue bonds to finance certain costs related to structural repairs to The Diamond (the "Project") in order to maintain the integrity and prolong the useful life of The Diamond; and WHEREAS, First Union National Bank, in response to a public invitatiOn for bids, submitted the most attractive bid to RMA for the Proposed bond financing and offered to RMA a commitment, a copy of which is attached as Exhibit A to the agreement referred to below (the "Commitment"), to provide the requisite financing upon terms and conditions acceptable to RMA as set forth in the Commitment; and WHEREAS, RMA proposes to finance the Project from the proceeds of its bonds (the "Diamond Bonds") in an amount not to exceed $2,750,000 as provided in the Commitment; and WHEREAS, RMA expects that the revenues to be derived by RMA from the operation of The Diamond and its related facilities will be insufficient to pay the Diamond Bonds when due and will therefore require the non-binding, but moral obligation of the Localities to pay any amounts needed to pay the debt service on the Diamond Bonds; and WHEREAS, each of the Localities is authorized and empowered to provide funds to assist RMA in paying the cost of any RMA facilities or undertakings or the operations and maintenance thereof and to enter into and perform, from time to time, non- binding moral obligation agreements with RMA to aid RMA in paying the principal of and interest on its revenue bonds if and when the revenues and receipts of RMA may be insufficient to pay such principal and interest when due; and WHEREAS, the Localities have heretofore provided, by Agreement dated August 31, 1984, as amended by Agreement dated July 6, 1994, a non-binding, but moral obligation to assist RMA in connection with the funding and refunding of the construction and operation of The Diamond; and WHEREAS, RMA seeks the non-binding but moral obligation of the Localities to pay any amounts needed to pay the debt service on the Diamond Bonds; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield that the Board hereby approves the non-binding moral obligation agreement (the "Moral Obligation Agreement") among the Localities and RMA in substantially the form attached hereto and made a part hereof, subject to approval by the County Attorney, and authorizes the County Administrator to execute the Moral Obligation Agreement on behalf of the County of Chesterfield. Vote: Unanimous 8.A.l.c. RECOGNIZING DR. JOSEPH CHARLES HILLIER FOR HIS CONTRIBUTIONS TO CHESTERFIELD COUNTY AND THE CHESTER COMMUNITY On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, Dr. Joseph Charles Hillier has been a long- Standing resident of Chester, Virginia since the age of seven and, after graduating from Thomas Dale High School, continued his education at MCV School of Dentistry where he obtained a Doctorate in Dentistry; and DRAFT 3/26/97 97-220 WHEREAS, after graduation from dental school, Dr. Hillier served in the U.S. navy as a Dental Corps Officers and, after serving three years in the Navy, opened his own dental office in Chester and always has believed that it is not what one takes from the community, but what one gives back that is important; and WHEREAS, Dr. Hillier is a member of the Chester Forum Board of Directors; was a member of the Chester Jaycees and was voted Jaycee of the Year for his many contributions; was a key member in the building of the Chester Community Center; was a prime motivating force in the chartering of the Kiwanis Club of Chester; became the first President and served as Lieutenant Governor of, then, Division 4 of the Kiwanis Club of Chester; and was elected Governor of Kiwanis Capital District, which includes the States of Maryland, Delaware, Virginia, and the District of Columbia; and WHEREAS, ~Dr. Hillier has sponsored more new members to the Kiwanis Club of Chester than anyone else and has served on numerous Kiwanis committees ranging from local to international committees and has been an ardent supporter of the Chester YMCA -- serving on its Board of Directors from its original days; being the primary motivation of the Chester Beautification Project that helped plant many trees and shrubs along Route 10; and being a primary force on the Chester Village Project that will bring a new vision to Chester; and WHEREAS, among his many accomplishments, Dr. Hillier is also a noted historian and his work, in the preservation of the history of Chester, has included recording of the verbal histories from many senior citizens of Chester, the cartography of Chester, and the photography historical sites in the Chester and has continually seized the opportunity to serve his community and set a standard of performance that has gained respect and admiration from his fellow Chesterites. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes Dr. Joseph Charles Hillier for his many contributions to Chesterfield County and the Chester community. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to the Dr. Hillier and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Vote: Unanimous 8.A.l.d. RECOGNIZING THE KIWANIS CLUB OF CHESTER FOR THEIR CONTRIBUTIONS TO CHESTERFIELD COUNTY On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, the Kiwanis Club of Chester was chartered on March 29, 1972 with its charter President being Dr. Joseph C. Hillier and The Kiwanis Club of Colonial Heights being its sponsor; and WHEREAS, since its charter, the Kiwanis Club of Chester has lived up to the Kiwanis Club motto "We Build" and has continually supported its mission in helping children and youth of the community; and WHEREAS, throughout its twenty-five years, the Kiwanis Club of Chester has assisted the youth in many ways including sponsoring of the Key Club and Keyette Club of Thomas Dale High School; forming the Key Club at Lloyd C. Bird High School; sponsoring the Terrific Kids Programs at C. C. Wells, Harrowgate, Enon, and C. E. Curtis Elementary Schools; sponsoring visits to the youth detention home to talk and DRAFT 3/26/97 97-221 provide assistance to the youth; being actively involved with the Shots for Tots Programs in an attempt to ensure all children are immunized before the age of five; was the proud sponsor of Chester's only road race and volksmarch; being the sponsor of the Chester Spring Fling for the past three years; being the sponsor that assisted in starting several new Kiwanis Clubs in neighboring communities; providing yearly scholarships to outstanding Seniors at Lloyd C. Bird and Thomas Dale High Schools; and providing a yearly scholarship to John Tyler Community College; and WHEREAS, the Kiwanis Club of Chester has always strived to make the community of Chester a more beautiful place to live and, in the early days, assisted with the tearing down of old dilapidated houses and buildings and it was through the efforts of the Club that the Beautification of Chester Project was a success when Route 10 was widened; and WHEREAS, on many weekend mornings, Kiwanis Club of Chester members can been seen cleaning up Route 10 as part of the Adopt- A-Highway Program; and WHEREAS, the Kiwanis Club of Chester has contributed thousands of dollars to the Chester YMCA, the Bensley Bermuda Rescue Squad, Boy Scouts, and other worthy organizations of the community; and WHEREAS, the Kiwanis Club of Chester has raised thousands of dollars from the community during the past twenty-five years and all funds have been returned to the community in accordance to the by-laws of the Club; and WHEREAS, the Kiwanis Club of Chester has had six Lieutenant Governors of the Kiwanis Division and one Kiwanis Governor of the Capital District that consists of Virginia, Maryland, Delaware, and the District of Columbia. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes that the Kiwanis Club of Chester is vital to the continuation of the success of our communities and urges all citizens to give full regard to the past and continuing services of the Kiwanis Club of Chester. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to the Kiwanis Club of Chester and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Vote: Unanimous 8.A.l.e. RECOGNIZING APRIL, 1997 AS "FAIR HOUSING MONTH" On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, the citizens of America enjoy the freedOm of choice more than any other nation on the face of the earth; and WHEREAS, with this freedom we have within our rights as granted to us by the Constitution of the United States, the right to fair and equal access to the housing of our choice; and WHEREAS, the Civil Rights Act of 1968 prohibits discrimination on the basis of race, color, religion, sex, and national origin; and WHEREAS, this protection was expanded by the Fair Housing Act Amendments of 1988 to include the handicapped and families with children in Virginia to further include the elderly as protected classes; and 97-222 DRAFT 3/26/97 WHEREAS, the Richmond Association of Realtors, Incorporated and The National Association of Realtors have set aside time to celebrate the theme "Fair Housing Opens Doors - Realtors Are The Key"; and WHEREAS, Fair and equal treatment is a fundamental right of all our nation's citizens, a right Realtors support and promote. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes April 1 through April 30, 1997 as "Fair Housing Month" and commends all those associated with promoting equal housing opportunities in Richmond and the Commonwealth of Virginia and calls its significance to the attention of all our citizens. FAIR HOUSING MEANS FREEDOM OF CHOICE FOR EVERYONE Vote: Unanimous 8.A.2. TRANSFER OF BERMUDA DISTRICT THREE CENT ROAD FUNDS FOR ROAD REPAIRS ON MOUNTCLAIR ROAD On motion of Mr. McHale, seconded by Mr. Barber, the Board transferred $100 from the Bermuda District Three Cent Road Fund for road repairs on Mountclair Road. Vote: Unanimous 8.A.3. APPROVAL OF DONATION FROM THE BON AIR VOLUNTEER FIRE DEPARTMENT FOR THE PURCHASE OF A NEW PUMPER On motion of Mr. McHale, seconded by Mr. Barber, the Board approved the donation of $21,816 from the Bon Air Volunteer Fire Department for the purchase of a new pumper. Vote: Unanimous 8.A.4. APPROVAL OF PURCHASE OF A PARCEL OF LAND FOR AN ELEMENTARY SCHOOL SITE FROM EUGENE C. AUTRY AND K. REED SCHWEICKERT, JR. TRUSTEES On motion of Mr. McHale, seconded by Mr. Barber, the Board approved the purchase of a parcel of land containing 25 acres, more or less, lying south of North Spring Road, in the amount of $250,000 plus closing and acquisition costs, from Eugene C. Autry and K. Reed Schweickert, Jr., Trustees, for an elementary school site and authorized the County Administrator to execute the sales contract and deed. (It is noted a copy of the vicinity sketch is filed with the papers of this Board.) Vote: Unanimous 8.A.5.<- .,REQUESTS FOR PERMISSION 8.A.5.a. FROM YOUNG MENS CHRISTIAN ASSOCIATION TO INSTALL A PRIVATE SANITARY SEWER LINE ON COUNTY OWNED PROPERTY On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a request from the Young Mens Christian Association (YMCA) to install a private sanitary sewer line on County owned property at the Midlothian Branch Library on Coalfield Road, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Vote: Unanimous 97-223 DRAFT 3/26/97 8.A.5.b. FROM MR. MILO RUSSELL FOR A FENCE AND'DRIVEWAY TO ENCROACH WITHIN AN UNIMPROVED RIGHT-OF-WAY On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a request from Mr. Milo Russell for a fence and driveway to encroach within a dedicated, unimproved right-of- way, subject to the execution of a license agreement. (It is noted a copy of the vicinity sketch is filed with the papers of this Board.) Vote: Unanimous 8.A.5.c. FROM NORTH AMERICAN PROPERTIES TO CONSTRUCT A SIGN AND DRIVEWAY ON COUNTY PROPERTY ALONG MIDLOTHIAN TURNPIKE On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a request from North American Properties to construct a sign and driveway on County property along Midlothian Turnpike (U.S. Route 60), subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Vote: Unanimous 8.A.6. ACCEPTANCE OF A PARCELS OF LAND 8.A.6.a. ALONG COALFIELD ROAD FROM GLEN ROY CORPORATION AND THE TUCKAHOE CARDINAL CORPORATION On motion of Mr. McHale, seconded by Mr. Barber, the Board accepted the conveyance of a parcel of land containing 0.402 acres along Coalfield Road (Route 754) from Glen Roy Corporation and The Tuckahoe Cardinal Corporation and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Vote: Unanimous 8.A.6.b. ALONG HUGUENOT ROAD FROM BETTY C. SEDIA On motion of Mr. McHale, seconded by Mr. Barber, the Board accepted the conveyance of a parcel of land containing 0.0523 acres along Huguenot Road (State Route 147) from Betty C. Sedia and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Vote: Unanimous 8.A.6.c. ALONG HUGUENOT ROAD FROM LEWIS W. COMBS AND VIRGINIA C. COMBS On motion of Mr. McHale, seconded by Mr. Barber, the Board accepted the conveyance of a parcel of land containing 0.01927 acres along Huguenot Road (State Route 147) from Lewis W. Combs and Virginia C. Combs and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Vote: Unanimous DRAFT 3/26/97 97-224 8.A.7. APPROVAL OF COMMUNITY ENHANCEMENT PROGRAM FUNDING FOR THE MIDLOTHIAN MIDDLE SCHOOL ENHANCEMENT PROJECT On motion of Mr. McHale, seconded by Mr. Barber, the Board approved the utilization of $2,625, in Community Enhancement Program (C.E.P.) funding, for the Midlothian Middle School Enhancement Project. Vote: Unanimous 8.A.8. STATE ROAD ACCEPTANCE This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the roads in Meadow Creek, Section A, Dale District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the streets in Meadow Creek, Section A, Dale District, meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 21, 1994, for all stormwater detention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Mr. McHale, seconded by Mr. Barber, it is resolved that the roads in Meadow Creek, Section A, Dale District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: Oregon Creek Drive From: Meadow Oaks Boulevard, State Route 5450, at intersection with existing Oregon Creek Drive, State Route 5451 Length: 0.05 mile To: End of road, 0.05 mile northeast of Meadow Oaks Boulevard, State Route 5450 Guaranteed Right-of-Way Width: 70 feet. Name of Street: Creek Meadow Circle From: End of road, 0.15 mile southeast of Oregon Creek Drive To: Oregon Creek Drive, 0.03 mile northeast of Meadow Oaks Boulevard, State Route 5450 Guaranteed Right-of-Way Width: 50 feet. Name of Street: Clearview Drive From: End of road, 0.07 mile southwest of Oregon Creek Drive To: Oregon Creek Drive, 0.07 mile southeast of Creek Meadow Circle Guaranteed Right-of-Way Width: 50 feet. Name of Street: Oregon Creek Drive From: Creek Meadow Circle, 0.15 mile southeast of Oregon Creek Drive To: End of road, 0.07 mile southeast of Creek Meadow Circle Guaranteed Right-of-Way Width: 70 feet. Length: 0.15 mile Length: 0.07 mile Length: 0.07 mile 97-225 DRAFT 3/26/97 This request is inclusive of the adjacent slope, sight distance, clear zone, and designated Virginia Department of Transportation drainage easements indicated on the development plat. These roads serve 24 lots. This section-of Meadow Creek is recorded as follows: Section A, Plat Book 83, Page 10, January 5, 1994. Vote: Unanimous 8.A.9. SET DATE FOR PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS ~MENDED, BY AMENDING SECTION 2-45 RELATING TO COMPETITIVE PURCHASING GENERALLY; EXCEPTIONS On motion of Mr. McHale, seconded by Mr. Barber, the Board set the date of April 23, 1997 at 7:00 p.m. for a public hearing to consider an ordinance to amend ~the Code of the County of Chesterfield, 1997, as amended, by amending Section 2-45 relating to competitive purchasing generally; exceptions. Vote: Unanimous 8.A. 10. DONATION OF CLOVER HILL, MATOACA, BERMUDA,.DALE, AND MIDLOTHIAN THREE CENT ROAD FUNDS FOR AWARD OF SCHOLARSHIPS FOR CHESTERFIELD HIGH SCHOOL STUDENTS On motion of Mr. McHale, seconded by Mr. Barber, the Board donated $400 from each of the five Magisterial Districts Three Cent Road Funds to Virginia public colleges and universities for award of scholarships for four Chesterfield County high school students. Vote: Unanimous 8.A.11. AUTHORIZATION FOR COUNTY ADMINISTRATOR TO SIGN SUBORDINATION AGREEMENT FOR A DEED OF TRUST On motion of Mr. McHale, seconded by Mr. authorized the County Administrator to agreement for a Deed of Trust. Vote: Unanimous Barber, the Board sign subordination 8.A.12. APPROVAL OF DOCUMENTS AMENDING SCHOOL BOARD EARLY RETIREMENT INCENTIVE PLAN On motion of Mr. McHale, seconded by Mr. Barber, the Board approved documents amending the Early Retirement Incentive Plan for School Board employees. Vote: Unanimous 9. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS O MR. NATHAN T. BARBER REGARDING INOPERATIVE MOTOR VEHICLES LOCATED ON HIS PROPERTY AT KINGSLAND ROAD The Clerk stated that Mr. Nathan T. Barber contacted the Clerk's Office and has withdrawn his request to speak before the Board of Supervisors at this time. DRAFT 3/26/97 97-226 10. REPORTS On motion of Mr. Barber, seconded by Mr. McHale, the Board accepted the following reports: A report on Developer Water and Sewer Contracts and a status report on the General Fund Balance; Reserve for Future Capital Projects; District Road and Street Light Funds; Lease Purchases; and School Board Agenda. And, further, the Board accepted the following roads into the State Secondary System: ADDITIONS LENGTH FOXCROFT, 4 - (Effective 2-11-97) Route 5217 (Houndmaster Circle) - From Route 5215 to 0.04 mile East Route 5215 0.04 Mi Route 5215 (Houndmaster Road) - From Route 5201 to 0.01 mile North Routes 5216/5217 0.12 Mi Route 5216 (Houndmaster Terrace) - From 0.09 mile West Route 5215 0.09 Mi FOXCROFT, SECTION 5 Route 5218 (Foxvale Way) - From Route 5215 to 0.10 mile East Route 5215 0.10 Mi Route 5215 (Houndmaster Road) - From 0.01 mile North Routes 5216/5217 to 0.23 mile Northeast Routes 5216/5217 0.22 Mi SOUTH CHALKLEY ROAD - (Effective 2/7/97) Route 632 (South Chalkley Road) - From 0.10 mile South Route 10 to Route 10 0.10 Mi TIMBERMILL NORTH - (Effective 2/18/97) Route 4367 (Timbernorth Court) - From 0.03 mile West Route 4364 to Route 4364 0.03 Mi Route 4364 (Timbernorth Trail) - From 0.03 mile North Route 4360 to 0.15 mile North Route 4360 0.12 Mi WALTON LAKE, SECTION D - (Effective 2/26/97) Route 5314 (Avon Lake Circle) - From Route 5312 to 0.08 mile East Route 5312 0.08 Mi Route 5311 (Port Elissa Landing) - From 0.05 mile South Route 5300 to Route 5300 0.05 Mi Route 5312 (Queensgate Road) - From RoUte 5310 to 0.10 mile North Route 5310 0.10 Mi Route 5313 (Rocky River Drive) - From 0.08 mile West Route 5312 to Route 5312 0.08 Mi Route 5310 (Triton Springs Drive) - From 0.05 mile Northeast Route 5300 to 0.19 mile Northeast Route 5300 O. 14 Mi Route 5300 (Walton Lake Drive) - From 0.01 mile East Route 5310 to 0.22 mile Southeast Route 5310 0.21 Mi Vote: Unanimous DRAFT 3/26/97 97-227 12. DINNER On motion of Mr. McHale, seConded by Mr. Daniel, the Board recessed to the Administration Building, Room 502, for a work session with Richmond Metropolitan Authority (RMA) staff. The Board of Supervisors met with Richmond Metropolitan Authority (RMA) staff to discuss RMA capital improvements and financing. The Board expressed concerns regarding the proposed toll increase and requested RMA staff to present the proposed capital improvement and proposed toll increase at a public forum and also requested RMA Board members, that were present at the meeting, to defer any action on the proposed toll increase until the forum took place. Reconvening: 13. INVOCATION Reverend Billy Souther, Pastor of Southside Baptist Church, gave the invocation. 14. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED.STATES OF AMERICA Colonel Carl R. Baker led the Pledge of Allegiance to the Flag of the United States of America. 15. PUBLIC HEARINGS Mr. Warren stated this date and time has been adVertised for public hearings to consider proposed changes to fees charged for the building inspection review process; a proposed amendment to water rates and wastewater charges; proposed amendments to fees charged for erosion and sediment control plans; proposed amendments to effective date of the E-911 tax on telephone services; the proposed FY97-98 tax levies; the 1998-2002 Capital Improvement Program (CIP) budget; the proposed 1997-98 Operating Budget; and the Community Development Block Grant (CDBG) Program. He further stated that the purpose of the public hearings is to receive citizen input on these issues and requested individuals wishing to address the Board to sign the appropriate sheets at this time. He requested speakers to keep their comments brief and noted speakers will be limited to no more than three minutes each. He briefly reviewed the order of the public hearings and stated that the Board of Supervisors will not take action on any of the public hearings at this meeting, but are scheduled to take action on these issues at the April 9, 1997 Board meeting. He noted that there are no other public hearings scheduled after this evening, however, the Board will hold an additional Budget work session at the April 9, 1997 Board meeting. 15.A. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY. OF CHESTERFIELDt 1997t AS AMENDEDt BY AMENDING AND ENACTING NEW SECTION 5.5 RELATING TO BUILDING INSPECTION FEES Mr. Stegmaier stated that this date and time has been advertised for a public hearing to consider an ordinance relating to building inspection fees. Mr. George Beadles stated that he supports the increase in building inspection fees. There being no one else to address this ordinance, the public hearing was closed. 97-228 DRAFT 3/26/97 (It is noted this issue will be considered at the regularly scheduled Board meeting on April 9, 1997.) 15.B. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING NEW SECTION 18-27 RELATING TO UTILITY MONTHLY SERVICE CHARGES FOR WATER AND WASTEWATER Mr. Stegmaier stated that this date and time has been advertised for a public hearing to consider an ordinance relating to utility monthly service charges for water and wastewater. Mr. George Beadles stated that he supports the increase in utility monthly service charges for water and wastewater. There being no one else to address this ordinance, the public hearing was closed, ordinance. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 9, 1997.) 15.C. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING NEW SECTION 8-13 RELATING TO FEES CHARGED FOR REVIEW OF EROSION AND SEDIMENT CONTROL Mr. Stegmaier stated that this date and time has been advertised for a public hearing to consider an ordinance relating to fees charged for review of erosion and sediment control. Mr. George Beadles stated that he feels the County needs to recover its fees for providing these services and review the services every year and increase or decrease the fees as necessary. There being no one else to address this ordinance, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 9, 1997.) 15.D. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE- ENACTING NEW SECTION 9-141 RELATING TO THE TAX ON TELEPHONE SERVICES Mr. Stegmaier stated that this date and time has been advertised for a public hearing to consider an ordinance relating to the tax on telephone services, specifically, changing the effective date of the increase in the E-911 tax from July, 1996 to September 1, 1996. He noted that on April 10, 1996 the Board of Supervisors approved an increase in the E-911 tax from $.50 to $1.00. Mr. George Beadles stated that he does not support the increase in the E-911 tax. Mr. Troy W. Castlebery stated he does not support the increase in the E-911 tax. There being no one else to address this ordinance, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 9, 1997.) 97-229 DRAFT 3/26/97 15.E. AN ORDINANCE TO ESTABLISH AN ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD AND Tu ~DD ~ SEPARATE CLASS OF PERSONAL PROPERTY FOR MOTOR VEHICLES, TRAILERS, AND SEMI-TRAILERS WITH A GROSS WEIGHT OF 10,000 LBS. OR MORE WHICH ARE USED TO TRANSPORT PROPERTY FOR' HIRE BY A MOTOR CARRIER ENGAGED IN INTERSTATE COMMERCE Mr. Stegmaier stated that this date and time has been advertised for a public hearing to consider an ordinance to establish an annual tax levy on various classes of property for the County of Chesterfield and to add a separate class of personal property for motor vehicles, trailers, and semi-trailers with a gross weight of 10,000 lbs. or more which are used to transport property for hire by a motor carrier engaged in interstate commerce. Mr. Wayne Staples, President of Chesterfield County Council of PTA/PTSAs stated that he supports the $1.09 tax rate and that support of the current rate will further demonstrate the Board's willingness to maintain the funding necessary to provide the children of Chesterfield County the best educational opportunities available, as well as, ensure continuance of vital public services. He entered a copy of his comments into the record. Ms. Mari Reisiner, representing Crestwood Elementary School, stated that they -support the current $1.09 tax rate and expressed concerns relative to the education of children if the tax rate is reduced. She entered a copy of her comments into the record. Ms. Elizabeth Gibbs stated that she supports the current $1.09 tax rate and expressed concerns relative to the impact on education if the tax rate is lowered and programs that would not receive adequate funding. She entered a copy of her comments into the record. Mr. Troy Castlebery expressed concerns about various County taxes, specifically, as it relates to the taxes on his home. Mr. George Beadles expressed concerns relative to personal property taxes and requested that the Board support the current $1.09 tax rate. Mr. Charlie Ellis, Vice President of Chesterfield County Council of PTAs/PTSAs, expressed concerns relative to the impact on County services if the current tax rate is lowered. He entered a copy of his comments into the record. Ms. Sally Haas, President of the Chesterfield Education Association, stated that she supports the proposed School Board Budget; that she supports the continuance of the $1.09 tax rate; and expressed concerns relative to the impact on education if the tax rate is lower. She entered a copy of her comments into the record. Mr. Warren expressed appreciation to Ms. Haas for her dediCated service as President of the Chesterfield Education Association° Mr. Ralph Bowling, representing Ettrick/Matoaca Teen Organization, requested that the Board support funding for the Organization. Mr. McHal'e entered into the record a letter from Mr. Rick Ridpath requesting the Board to lower the current tax rate. There being no one else to address this issue, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 9, 1997.) 9'7-230 DRAFT 3/26/97 15.F. TO CONSIDER THE PROPOSED FY98-2002 CAPITAL IMPROVEMENT PROGRAM Mr. Stegmaier stated that this date and time has been advertised for a public hearing to consider the proposed FY98-2002 Capital Improvement Program (CIP). He further stated that the proposed CIP totals $118,151,450 for County, $189,367,000 for Schools, and $51,278,500 for Utilities' projects -- a total of $358,796,950. Mr. George Beadles stated that given a larger volume of dollar expenditures that the CIP represents, it should get more public scrutiny. Mr. Walter Marsh stated that he is opposed to the construction of a cross wind runway at the Airport as it will negatively impact safety at the Airport. He submitted of copy of his comments into the record. Mr. Bob Cousins stated that he supports site improvements, to include water and sewer, at the County Fairgrounds. There being no one else to address this issue, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 9, 1997.) 15.G. TO CONSIDER THE PROPOSED FY98 OPERATING BUDGET Mr. Stegmaier stated that this date and time has been advertised for a public hearing to consider the proposed FY98 Operating Budget. He further stated that the County Administrator's recommended Operating Budget totals $579,253,300. Mr. Micas stated according to the Virginia Conflict of Interest Act, he needs to disclose to the Board that his wife is employed as Director of the Richmond Arts Council. He noted the Arts Council has~ in the past, contracted with the County and the School Board to perform services for the School System. Ms. Cathy Pond expressed appreciation to the County for their efforts in addressing domestic violence issues. Ms. Mary Kay Webster, representing the Central Virginia Independent Living Center, recognized, approximately twenty members of the organization, who were present at the meeting. She requested that the Board consider a $35,000 contribution to their organization. Mr. Jonathan Bright stated that he supports the Central Virginia Independent Living Center and requested funding for the Center. Mr. Calvin Jamison, representing the Greater Richmond Arts Council of Richmond and the Arts Cultural Funding Consortium, requested $15,000 for the Consortium and $18,000 for Partners in the Arts Council. Ms. Michelle Walter requested continued funding for Richmond Symphony programs. Mr. Jack Parry requested that the Board consider providing $250,000 over the next five years for the Science Museum Journey into Science Campaign. Ms. Harriet Showalter, representing the Cross Disability Advocates, requested that the Board support funding of the Independent Learning Center and expressed her continued support of the Board of Supervisors. 97-231 DRAFT 3/26/97 Mr~ Ronald Showalter requested that the Board support the $35,000 for the Independent Living Center; that the Center helped his wife immensely; and requested that the Board consider setting aside funds to address transportation services for people with disabilities. Ms. Karen Cameron, representing the Central Virginia Health Planning Agency, stated that the Agency exists in an effort to help the community and submitted information regarding the Agency to the Board. Ms. Lynne Cooper, Chair of the Social Services Board, expressed appreciation to the Board for their continued support and requested the Board to consider funding the remaining unfunded requests, in priority order, of the social Services Department. Ms. Lauren Kendall stated she is very pleased with the overall special education programs provided by the County and requested the Board to continue supporting the various programs relating o special education. Ms. Wendy Hosick, representing Virginia Blood Services, expressed appreciation to the Board and the citizens of Chesterfield County for their overwhelming support of blood drives and requested the Board's continued support. Mr. Steve Jones, a member of the Parks and Recreation Advisory Commission, requested that the Board support funding some of the new systems that are coming on-line such as basketball and indoor soccer at Carver Middle School and restroom facilities at Walbro Sp~rts Complex and Manchester High School. Mr. Shermon Litton expressed appreciation for funding of five new gyms for the Chesterfield Basketball League and for new fields that have been and will be constructed. He requested that the Board support funding for two practice fields for basketball. Mr. George Beadles stated that he feels a preliminary budget hearing should be held to allow citizens to voice their needs and projects to the Board of Supervisors, rather than voicing their requests at such a late stage in the Budget process. Mr. Joe Ward, representing the Greater Richmond Chapter of the American Red Cross, expressed appreciation to the Board for their support and continued cooperation. He requested that the Board support funding an additional $58,000 for the Red Cross and $80,000 to each of the volunteer rescue squads. Mr. David Saunders, President of the Oxford House Chester (a drug and alcohol recovery house on Jefferson Davis Highway), requested that the Board support funding for their program. Mr. McHale entered into the record a letter from Mr. Davis Saunders, President of the Oxford House Chester, requesting that the Board support funding for their program. Mr. John Causey, President of the Bensley/Bermuda Volunteer Rescue Squad, requested that the Board supPort an increase in the County's support of the four volunteer rescue squads. He requested that the Board support an.increase of $80,000 per squad due to the considerable growth of the squads. There being no one else to address this issue, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 9, 1997.) It was generally agreed to recess for five minutes. Mr. Daniel excused himself from the meeting. 97-232 DRA~ 3/26/97 15.H. TO CONSIDER THE COUNTY'S 1997-98 COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME ANNUAL PLAN Mr. Stith stated that this date and time has been scheduled to consider the County's 1997-98 Community Development Block Grant (CDBG) and HOME Annual Plan. He noted the County Administrator's recommended CDBG Program totals $1,758,000. Ms. Jean Machenberg requested the Board reconsider funding for Gateway Homes, a home for mentally ill residents in Chesterfield County. She entered into the record a petition of eighteen names in support of funding for Gateway Homes. Ms. Mary Ellen Howe, a member of the Executive Board of Gateway Homes, stated that Gateway Homes is the first program of its kind; that Gateway Homes provides transitional living services to mentally ill adults; and requested that the Board support funding for this program. She submitted information into the record information about and services provided by Gateway Homes of Greater Richmond, Incorporated. Reverend' Gordon Mapes, Associate Pastor of Salisbury Presbyterian Church, and Chairman of the Board of Directors of Chesterfield/Colonial Heights Alliance for Social Ministry (CCHASM), requested that the Board support the inclusion of CCHASM into the Community Development Block Grant Program. Ms. Cathy Stevens, Director of CCHASM, requested that the Board support funding of CCHASM's Community Development Block Grant mentoring project. Mr. David McCrum, Principal of the Falling Creek Elementary School, stated that he is speaking on behalf of the Limited English Speaking Program and requested the Board to increase funding for this Program. He also requested that the Board increase funding for the DuPont Learning Center as it assists citizens in becoming productive citizens in the community. He noted that Falling Creek Elementary School PTA Board and School Council both strongly endorse this project. Ms. Chanary Sok stated that she supports 'funding for the DuPont Learning Center as it provides great opportunities for children and families. Ms. Joan Buchanan, representing Saints Marks United Methodist Church, stated that she supports funding for the DuPont Learning Center and requested that the Board support funding for full- time staffing at the Center. Ms. Kathleen Jackson, representing Richmond Immigration Services, and a member of the Limited English Speaking Program, requested that the Board fully fund the Limited English Speaking Program, located at the DuPont Square Learning Center. Mr. Canh Doan stated that he supports funding of the DuPont Learning Center as the Center will provide a place for people to learn and play. Ms. Mala Chhim, a resident of DuPont Square Apartments, stated that she supports full funding of the DuPont Square Learning Center. Ms. Betty Mariner expressed appreciation to the Board for their past support of the DuPont Square Learning Center; expressed concerns relative to the impact of decreasing the funding for the Center; and recognized approximately twenty-three people, who are involved in the Center, who were present at the meeting. 97-233 DRAFT 3/26/97 Ms. Kathleen Jackson, a member of the Welfare Reform Community Response Planning Committee, read into the record a letter from Trevany Trent, who was unable to stay the remainder of the meeting, expressing that she is a single mother and requesting the Board's support for transportation to and from work and getting their children to daycare for people on welfare. Mr. Vince Burgess, representing Chesterfield Alternatives, Incorporated, and Vice Chairman of the Camp Baker Management Board, requested that the Board support funding for the purchase of property for a community home to serve low income adults with mental retardation. He also requested that the Board support funding to provide parking and sidewalks that will be handicap accessible for Camp Baker and expressed appreciation to the Board for~ their continued support of Camp Baker. He expressed appreciation to the Board for their past support of Camp Baker. Mr. Ben Wagner, Pastor'of Community Grace Church, requested that the Board continue funding of the DuPont Square Learning Center at its current level. He entered into the record a copy of his comments with approximately thirty signatures in support of continued funding for the DuPont Square Learning Center. Mr. Marsh stated that he and his children have been involved in programs at the DuPont Square Learning Center and requested the Board's support of funding for the Center. Ms. Margaret 'Davis, a member of the Bensley Area civic Association, requested that the Board support funding to enlarge the Bensley Community Building at Bensley Park and funding to provide additional parking. She referenced several letters from citizens supporting the enlargement of the Community Building. Mr. John Bushey, Executive Director of Elder Homes, Incorporated, stated that Elder Homes provides decent, safe, and affordable housing to residents of the County and works with neighborhoods to assist in the revitalization efforts of their community. He requested that the Board support funding, as recommended by the CDBG Selection Committee, to assist their organization. There was brief discussion relative to the unexpended funds that have been granted to Elder Homes. When asked, Mr. Bushey stated that there was $100,000 of unexpended funds; that he had requested approval to spend $50,000 for acquisition; and that he has not received approval for the expenditure. He further stated that he had received a contract for fiscal year 96-97 and had countered that contract and that, to date, the revised contract has not been received. Mr. George Beadles expressed concerns relative to CDBG funds being spent in the higher income neighborhoods in the County. He stated that he feels that the fund should be used as seed money in the low income neighborhoods and that money to continue the programs should come from other sources. Dr. Hovar Olson, Executive Director for CARES, the regional homeless shelter, stated that they have served the regional community since March, 1993 and stated that since July, 1996 to present, their organization has seen a marked increase in services rendered and a decrease in funding. He requested that the Board support additional funding for CARES. He then introduced Ms. Evette Ridley, retired Director of the Human Services Department at John Tyler Community College and current Chairperson of the Domestic Violence Committee at CARES, and Mr. George Grayhouse, a registered volunteer with CARES and retired Assistant Director for all the mental health programs at correctional facilities in the State of Kentucky. He expressed appreciation to the Board for their past and continued support of CARES. 97-234 DRAFT 3/26/97 Ms. Ridley stated that the CARES organization is growing; that a second home was purchased for women and children only; that CARES provides a secure place for people to stay, self-esteem, job skills, anger control, and in-home education for children. She requested that the Board support additional funding for CARES. Mr. George Grayhouse briefly reviewed some of the services provided by CARES; stated that CARES is in need for financial aid; and expressed appreciation for the past support of the Board. Ms. Rosa White, representing the Tinsberry Trace Youth Athletic Association, expressed concerns relative to their grant being denied and requested that the Board support funding for new uniforms. When asked, she stated that the Association also serves children from Bermuda Run. Dr. Raymond Holmes, Executive Director of the Rosy Greer Youth Pavilion, stated that the Pavilion provides services for abandoned and physical abused youth in the City of Richmond, serving the metropolitan area. He further stated that in 1994 the organization began providing a housing assistance program to low and moderate income families and noted that thirty-two families are currently being served. He expressed appreciation to the Board for their past support and requested the Board's continued support of their program. There being no one else to address this issue, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 9, 1997.) 16. ADJOURI~MENT On motion of Mr. McHale, seconded by Mr. Warren, the Board adjourned at 10:35 p.m. until April 9, 1997 at 2:00 p.m. Ayes: Mr. Warren, Mrs. Humphrey, Mr. Barber, and Mr. McHale. Absent: Mr. Daniel. Arthur S. Warren Chairman DRAFT 3/26/97 97-235