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09-26-1979 Packet ~. ~ UTILITIES DEPARTMENT COu~TY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS SEPTEMBER 26, 1979 I. Financial Reports - Water and Sewer II. Report on Sewer Projects requested by the Board. III. Recommended procedure for distribution of Sewer Revenue funds. IV. Consideration of request from Mr. Paul W. Whirley for permission to install a private pump and force main to provide sewer service to existing house at 21000 James Street. Recommend conditional approval Matoaca V. 2 and 3 in the amounts of for Sewer Contract 6511-22, VI. Request approval of Change'Orders $355.00 and $626.76, respectively Garland Heights Subdivision. Recommend approval Utility and Drainage Acquisitions: 1. Vacation of a 30' right of way in Cedar Heights. Recommend approval Dale Dale 2. Resolution approving abandonment of Oxbridge Road. Recommend approval Clover Hill VII. Miscellaneous: 1. Report of developer water and sewer contracts. VIII. General Fund Acquisitions: 1. Resolution authorizing acceptance of the following Deeds of Dedication: 1. Sycamore Me~vs Associates, A Virginia General Partnership. Map Section: 15-7 Midlothian 2. Midlothian Company, A Virginia General Partner- ship. Map Section: 26 Midlothian \ I r I I I I \ I i I I I 1 I I 1 , . -- - Utilities Department Agenda Page 2 September 26, 1979 3. Roxshire Land Investment Associates, Map Section: 8-10 Mid10thian 4. Ludolf W. Siemens (Single) Map Section: 27-2 Clover Hill VII. 2. Consideration of request from Mr. W. S. Carnes concerning Water Contract W79-98CD/6(7)9982, Irongate. Dale f I I i , I .. ,~_ ._._.h'."'" .... _~~ ... ~..~..._... .._. ~,,~,,",.,"'."_ h ._~...... ..........-...-..- _.,.......~..._.."' ._-~--",_.,.., - - * ~ t-4 ~ C1 :3: ~ :e:: t;I ro 0 0 ro Q) Q) 0 Q) rn rt g rt rt rt CD ..... rn PJ ro ro ro en r-a l-' rt Ii Ii Ii Q) C1 '< Z tT 0 C1 H H b:l 0 r-a ::s Q) C1 ::s ~ 0 rt CD rt rn 0 rn ::s Ii ::r ::s rt p.. 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I>> I-' 0 rt en II ~ -C,/)- -(J)- Obj I-' HlPJ I-' +:- NWI-' N N C11>> ~~ N 0'\0'1000'-1 O+:-NCi\ o ::i '-I l11+:-+,-oo OCXJ co '-I ::s 0 v .. ~ ~ ~ ~ ~ ~ .. rt(l) tv 00000 0'-lV10 Ii \0 00000 oOQ:)O I>> u, 00000 00\\.00 Ig . . . 0 00000 0000 0 00000 0000 I I - - / UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGEt'DA FOR TIlE MEETING OF THE BOARD OF SUPERVISORS Item II: Report on Sewer Projects Requested by the Board Attached are the cost estimates for the sewer projects as requested by the individual Board Members. These estimates, in most cases, were prepared without benefit of construction plans or soil information. The total estimated cost for all the projects is approximately $5.7 million. . 'Some of the projects are dependent on development of adjacent proposed subdivisions to bring sewer lines within a reason- able distance to the proJect and the cost of these extensions are not included in the cost estimate except for Clifton Farms and Wood-Dale. Based on the current available funds, we feel that between 1 and 1.2 mill~on dollars could be allocated tp these project~. After the Board has selected the projects, we will rework these estimates to make the estimates as accurate as possible. / ~ ~'f{h ~ ]1 f ~ cJ - - .~ UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS SEPTEMBER 26, 1979 ITEM NO. III Recommended procedure for the distribution of the proceeds from the Sewer Revenue Fund. At the present time, there is no standard procedure for the distribution of the revenue received from sewer service charges. This makes it very difficult to determine the exact status of the Revenue Fund, the Operating Fund and the Debt Fund. Although the Sewer Bond Issues are General Obligation Bonds, we recommend that a procedure similar to the one used for our Water Revenue Bonds be followed. We feel that this would give the Treasurer definite guidance and procedure to follow in the collection and distribution of the Revenue Fund, It is recommended that the following procedures be established in the sewer funds: 1. Establish a Sewer Debt Reserve in the amount of one year debt service, including interest and principal, which amounffito $2,172,075 for 1979-80 Budget. 2. As of the first day of each month, but not later than the tenth day, transfer into the Sewer Operating Fund, such sum, if any, as may be needed to increase the amount in the fund so that it equals the sum of the amount of the operating expenses for the current month and for the next succeeding two months as prov~ded for in the annual budget for the fiscal year. (1979-80 amount - $477,549.99) 3. Transfer into the Debt Fund, the amount, if any required, to increase the amount in said fund so that it equals the County's liability of unpaid interest on the out- standing bonds which has or will become due and payable on the due date, plus the amount of all unpaid principal of outstanding bonds which has or will become due and payable on the due dates. 4. Transfer into the Improvement, Replacement and Extension Fund, moneys, if any, remaining in the Revenue Fund. 5. Transfer the amount in the Sewer Bond Fund, shown as reserve for interest payable, to Debt Fund. - -. UTILITIES DEPAR1~ffiNT COUNTY OF CHESTERFIELD AGENDA FOR TrlE HEETING OF THE BOARD OF SUPERVISORS September 25, 1979 ITEM NO. II Supplement Mr. Bookman advised that the estimate for providing sewer service to Irvindale was left off the list. There are 26 homes in lrvindale and 7 homes on parcels along Elkhardt Road-that could be served by a sewer extension from Stonemill at an estimated cost of $117,000 or $3,545.45 per connection. This brings the total of the Clover Hill projects to $4,607,400.00, and the total for all projects to $5,836,950.00. t::l'n t:r:l > G"l (I) ~ ~ ~ ~l~ ~ Ul ~ ~ (I) t::l t::l (I) (')(') (') (') (') (') (') (') (') (') (') (') Ul t:r:l t:r:l t:r:l t:r:l , . 11 J:: ,.... ,.... ,.... ,.... ,.... ..... J:: '" '" g. '" Il> 50 t-' t-' .~ t-' t-' t-' t-' t-' t-' t-' t-' t-' C (l) (l) (l) (l) l.- ll> cr 0.. n. 0.. 0.. 0.. 0.. cr rt rt t-' ...... 0 0 0 0 0 0 0 0 0 0 0 0 cr 1"1 1"1 11 11 : 0 I ...... t-' t-' ...... ...... ...... I 0 0 I (J) (J) I <: <: ,~ <: <: <: <: <: <: <: <: <l I 9 !3 9 9 t::l I " I I 0.. t-i 0 0 0 0 0 0 t-i Il> Il> t-i t-i (l) (J) 11l 11l (l) (l) (l) III (l) (l) ro ro t-i J:: J:: J:: C ,H 0 rt rt rot rt rt rt 0 () () 0 0 11 11 11 11 11 11 11 '1 11 ti '1 '1 0 0.. 0.. 0.. 0.. 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(j ~ I Z ~ 9 I CI) ..j. t-i 88 I GJ ~ OZ(I) ~ ~ ~ t1 N VI W VI W N N N W W ~ VI W W N N W N W W +- VI W Lo.1 t-' ~~t-:l II> N ...., 00 +- 0 w 0 VI 0 t-' N N ...., 00 0' ...... ...., 00 ...... ~ 0 ...., 0 W <: ...., 0 ...., 0 0 ...... 0 0 VI 0' I::> ~ t-' VI VI VI t-' ...... 00 00 w 0 I-' 00 Lo.1 L' (') t;j (J) W 0 Lo.1 0 0 ...., 0 0 w .c- K 00 0 0 N 0 VI -I" 00 w Vi Co 0 +- 0 0 t-it>:l I-' '0 L'H>O cr 00 t1 HZ 0 (J) ,~ - . ~ "---',"".'--' ... .".-..-_'."...~D__._.~ ., (') o Ul ;d t-3 t<:l .01:<:1 C:::UO t<:lt-i (l)H t;1~ t::l>-3 t>:l b;lUl .< tTj bJO O:;tl ~l> 5~ ~~ 6l" t>:l:X: :;tiC (1)'- t>:I (') >-3 CI1 Ul t>:l t;j ~ ] 63 ?i :;tI N ...... t-' \0 ...., \0 ~~ ~ UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS SEPTEMBER 26, 1979 ITEM NO. III - Page 2 For Informational Purposes Cash Balance June 30, 1978 in the Sewer Revenue Fund Revenue: 1978-79 Service Charges: Interest Earned: Less Transfers: 1978-79 To Sewer Operating To Sewer Debt Estimated Balance June 30, 1979 $1,769,279.00 3,234,686.86 66,111. 74 $5,070,177.60 (1,150,000.00 . (1,074,700.00 .' $2,845,477.60 - - UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS SEPTEMBER 26, 1979 ITEM NO. IV Request from Mr. Paul W. Whirley for permission to install a private pump and force main to provide sewer service to existing house at 21000 James Street. According to the Health Department, Mr. Whirley has a privy and there is no suitable soil for septic tank drainfields. The existing public sewer line at the intersection of Chesterfield Avenue and James Street is not deep enough to extend a gravity sewer line to Mr. Whirley's house. We recommend approval of Mr. Whirley's request provided the pump be abandoned when gravity sewer is available. District: Matoaca OJ @ a:mllL@Imn~[L ~ IH!lEOle1[}{]!$ 1. - UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS SEPTEMBER 26, 1979 ITEM NO. V Request approval of Change Orders 2 and 3 in the amounts of $355.00 and $626.76, respectively for Sewr Contract 6511-22, Garland Heights Subdivision. Request approval of Change Orders 2 and 3 on Project 6511-22, Garland Heights as follows: Change Order No.2 - $355.00 for furnishing and installing a 12" x 6" cast iron tee required by a plan change TAlhich reduced the overall cost and to install 8' of 24" culvert pipe to extend the culvert to prevent washing out of the sewer line. Change Order No.3 - $626.76 for pavement to replace paved ditches where nine (9) sewer service laterals were installed. No additional appropriation required. Recommend approval District: Dale - - UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS September 26, 1979 ITEM NO: VI -(1) SUBJECT: Vacation of a 30' right of way in Cedar Heights; Dale District. We have received a petition from James T. Standbury requesting the vacation of a 30' right of way in Cedar Heights. This has been reveiwed by staff and Community Develop- ment recommends that if vacated, it should be the total right of way between Hopkins Road and Brookshire Drive. ...;) - CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on September 26, 1979, at 9:0G a.m. AN ORDINANCE to vacate a thirty (30) foot right of way in Cedar Heights Subdivision, Dale . Magisterial District, Chesterfield County? VIr- ginia, which portion is thirty (30) feet In width and nine hundred and fifty three (953) feet in length, as shown on a plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 4 at page 204. WHEREAS, James T. Stansbury has petitioned the Board of Super- visors of Chesterfield County, Virginia to vacate a thirty (30) foot right of way in Cedar Heights, Dale Magisterial District, Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 4, at page 204, made by W. W. LaPrade and Brothers, Civil Engineers and Surveyors, dated June 12, 1930. The right of way petitioned to be vacated is more fully described as follows: A right of way thirty (30) feet in width begin- ning on the east line of Hopkins Road (formerly Beulah Road), and running in an easterly direc- tion for a distance of nine hundred and fifty three (953) feet, to the west line of Brookshire Drive (formerly Winfree Avenue), the location of which is more fully shown shaded in red on a plat made by W. W. LaPrade and Brothers, Civil Engineers and Surveyors, dated June 12, 1930, a copy of which is attached hereto and made a part of this ordinance. WHEREAS, notice has been given pursuant to Section 15.1-431 of the Code of Virginia, 1950, as amended, by advertising; and, WHEREAS, no public necessity exists for the continuance of the right of way sought to be vacated. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.1-482(b) of the Code of Virginia, 1950, as amended, the aforesaid right of way be and is hereby vacated ''''''''''-~._- .--.. - -2- and no longer necessary for public use. This Ordinance shall be in full force and effect in accordance with Section 15.1-482(b) of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.1-483 is to destroy the force and effect of the recording of the portion of the plat vacated. This Ordinance shall vest fee simple title of the aforementioned right of way in the property owners of the abutting lots free and clear of any rights of public use. Accordingly, this Ordinance shall be indexed in the names of the County of Chesterfield as grantor and James T. Stansbury and Linda G. Stansbury, (husband and wife) William L. Richardson and Linda Richardson, (husband and wife) and John E. Belcher III and Juanita Ruth Belcher, (husband and wife), and Young Suk Kim and Young Jo Kim, (husband and wife) and Chesterfield County School Board or their successors in title, as grantees Certified by: ~~ colas M. Meiszer County Administrat ~ - . -to. -4 ........1'>""."'...--._-,.~,......__,;y,.,.,.....__""'~_"....._ ..,<t...,......... .~. .''''' .~ ,/~~ 1.'( . . '.. ! t .~, '. ~"~~~.~;}~ ~r "V~~!"",~"''---'-;-''''''''r''''A~ .t I ....,.. - -. ,," . ~':.. I ) ;; ~ ~ :..... t:::. : ..... ~ ~--~~.;;- - - iJ. 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"~ .. -:.....~~......>' ~~Y'I .,;": , -..~.."...."...~-- - .~ ~ . ,.t" .. ~.~ ~.l""~~~:' " ,.~ ~"" .- ..;.....,.'.. ""-:i-,"'.:.'a'....,'''' '''.J ...;.'.... ..."r.......,. ~:~~t:;.....j.. ~~. ....~:.~J., "-"-, <_...~......_----....- ......... l ~ . t , I :1 . .~ , J; .j ,I .~ l J I '1: .~ ~1 'j 'H , I , J ..I ...... . ~ ;'" S ., I. . o B-\ 1a tE~ ';. \!I .. II ;. \6 Bul all 3ct.ool 11-1 ~4 [J @ @ @ @ Ie $oe(50&--8)..( 1)-14 g . 66-8 DALE DISTRICT . lL- ,.CALI .00 .. "(K' .00 ~EHtl)$,l,.! sa: ~WATOI RIm ~ I) it;) C:!D:.r. A Cl'.zl SEC.E -, 1,00 400 ~". @):~-:6: ALE ~it.;HTS PS.. ?t; U4.~~ @'I"';Et.:X>W~A'-E -- UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS September 26, 1979 ITEM NO: VI ( 2 ) SUBJECT: Resolution of the County's intention to abandon Oxbridge Road; Clover Hill District. / i; " I' II .1 p " :1 ;. - - .j II l' d I; 'j I- " 'j :r At a regular meeting of the Board of Supervisors of Chesterfield County. Virginia, he 1d in tll? Board Room at the Court House, this 26th day of September, 1979, at 9:00 A. M. ~ I j 01 II ,;1 I, :! , , ;1 i I; 'I RESOLUTION OF INTENT TO ABANDON A PORTION OF OXBRIDGE ROAD i: " ~ ., n H HHEREAS, in accordance with and pursuant to Section Ii i' \133.1-72.1 (formerly 33.1-72) of the Code of Virginia (1976 Repl. jI 1: VoL), as amended" Oxbridge Road, located in Clover Hill District I! (formerly Dale), Chesterfield County, Virginia, is now and has Ii ;, been for many years in the secondary system of highways nnder the (!, iI H control, supervision, management and jurisdiction of the 'I Ii . Virginia Department of Highways, the metes and bounds of which jl iI are shown and described on a plat of survey entitled: "Mayfair , . ilEstates, Section A, Dale District, Chesterfield Connty, Virginia," .. jJ Ii dated July 20, 1968, made by Foster and Miller, Certified H tI Surveyors, Richmond, Virginia, and recorded July 26, 1968, in the il " ;j Clerk's Office of the Circuit Court of Chesterfield County. Ii ': Ii Virginia, in Plat Book 16, pages 62, 63 and 64; and, I,. ii. WHEREAS, by a plat of resubdi vision of the said Se ction A ., Hof Mayfair Estates dated August 24, 1979, made by Arrerican -j iI 't " Ii Engineers , Richmond, Virginia, recorded August 30, 1979, in Plat i!Book 34, pages 47 and 48, a new substitute right of way for a " :1 I, jlportion of Oxb17idge Road has been dedicated to the County of I: II Chesterfield, Virginia, the construction of which is now in ;1 I!progress; and, I' :1 " WHEREAS, the said new road is expected to be completed iI Ii II on or about October 1, 1979, and accepted into the State High~!-Jay II uSecondary System of Roads 0:1 or about November I, 1979, which ! I l ~ , 1. : new road will serve the same citizens as the old road, and t1n"~ : closing of a portion of Oxbridge Road as hereinafter describec] ,wi1l not abridge the rights of any citizen; and, -, ~. I i/ WHEREAS, the applicant, S. F. P. Company, a Virginia partnership, and Irving G. Horner and William U. Savage owners in fee of the land located along the portion of n j! general :1 Ii are the il d \\ Oxbridge Road to be abandoned, who, by counse 1, are represented II :1 and consent to the abandonment of a portion of Oxbridge Road as q Ii hereafter des cribed', and, !! ;1 WHEREAS, the applicant, S. F. P. company, a Virginia il !\ general partnership, has requested the Board of Supervisors to ij . il declare its intent to abandon the portion of Oxbridge Road q 11 hereinafter described upon completion of the new road being :1 !iconstructed in lieu thereof and acceptance of same into the r; i' II Secondary System of Highways by the State Highway Commissioner, ~ t Ii !; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors II Ii of Chesterfield County, Virginia, that the said Board of Supervisom Ii Ii do hereby make and declare its INTENT TO ABANDON a portion of II \, i: Oxbridge Road described as follows: iI !: COMMENCING at its line of intersection with the II Ii south right of way line of Hull Street Road (Route '. 360) and proceeding southward between parallel lines j! eighty feet (80') in width on a course of i! S 220 11 f 39" E for a distance of 645 feet; thence I! proceeding southward between parallel lines sixty II feet (60 t) wide on a course of S 220 11 f 39" E and ;/ along an arc having a radius of 950.00 feet for a 'I,!;. distance variable in length to its line of intersection with and terminating at the west right n of way line of Oxbridge Road relocated all as more !! particularaly shown on a plat dated August 24, II 1979, made by American Engineers, Richmond, !j Virginia, and recorded in the said Clerk's Office Ii as aforesaid, 'I IIPursuant to the provisions of Title 33, Section 33.1-155 of the i! Code of Virginia (1976), as amended, upon completion of the ne\V 1I i! road being constructed in lieu thereof to serve the same ci ti zens t II as the old road and further upon the said new road being approved II n and accepted into the secondary system of highways by the State :i i; High~vay Commiss ioner. I, ': I . 1 'r BE IT FURTHER RESOLVED that the Clerk of this Board j ,;'t ,f ~ j! :; certify I, ,! :1 attached a true copy of this Resolution together with the plat to the State Highway Commissioner. } 1- , l'. J. .~ ~ I I 110 Tne, <?' ~(/age -?t:7,5" 0'64., :!??t7 --------.L______ C;Zb? 5.5'7. c,g,- " .~'\ ~(g ~~ ' r .~,,'l' \~ ~ IV .,\~I ~. ~ ~ ~~, \ \"~.. f'tJG ~ ~ ~ rj)' ,,?j \j f.} G) \ . t'1J. \)\) ~ . ~ .. i1) Il(\\)' ~~ ,\f) .\)~ \., ''J ~IJ f\. ,,'1, ~ ~ \'\ (J C; A'. ~ \~ fir P Com;:;Ol7{1 ~ ~ t ~ ~ ~ f\S ~... :::5.: ~~ ~ ~~~ ~I ~ ~ ~ 418Z AC f ~ ... '- ~~ ~3..:. ~~ ~ ~ <r.. e _~ - "'".~. ...... c:-~ <-, -- - _._:;:$ ..:T".,:::J ....>-.. . ~ ~ ~ ....;>" .....::. - ~ .s. <c;,;-. &J' Prop Rj; , rl\. '\ ..Qit~ t ~~ ~(l" ~~.~~.~ '"' .. .. Ij; Vc.~\' ~/"/"7 '/~r ~ .i7a <:9.:.<' -- .5. ;: I? Co /TljJO Illf elI' . Rj/1/ I. g!i6 Re. S--.i . ~~ ~ ~~ ~... ~)~ ~~~~ ~~'-.~ q, ~ ~ ~~ ~ l ~ , ~ ~ ~- b~ SS (3" ~ ~.~ ~ ~", ~ ~~ \::) ~ ~ R= 25' ~ L=3(J.Z1' Z50 00' R=25' {:3~ 27' /3000' ?~O.5" ;;;,<< a.,t'///~;l:r.~. ,. .87. 130f)} , .RtJI/7E ~GtJ / I I ,Ph;- 5'/;t?w/o/ c.t'/GO/?j' a"r/o/e /2;;( 7Z; & ~da7Meo; ~tJcckc7 /b roe Ct!?L//7~ ~/ C/?C'5k/r/e~ #/y//7/L7.. DATE: 5',;t?;( t.:?/ /!!77~ i' , J.N. 777Z SCALE: /~'/a?' ,f'mVI'Cd/1 E/;)VRN/!1 EN. St7~O ~........,., ,/(."'...- ~ $~ :7"~ ~ ~ es> ~c;;;>~ "'1- cP <;;>-3' S'> c:=>~ ~ -:::>C-"'"r- I oS'......., ca ~_ . a-. ~4 -::> ><. S. ~- -~ -~, \ IIOTncr c' 9J1/t2ge ,. . ~"'. .~fJ i\~ ~ ' (J~'\' ~~ ~\) \ . t) r ~ ~~. ~ . f}V) \ f.J~ (I..lfJ . (\\. . fI)- l\\} . - ~ 4,.\X' ",t \J 0 ~ ~ ,,') . 'J /I($J' ~%. ,\ .tl~ \i " ():IJ ~ ll- ,,'l, '('" ~ \\ {I a^~ ~ .\ ~ ~ ~ t ~ .~, ~ ~~~ ~~'3 ~I ~ S\J ., J ~ ~ e, ~ _' o. '-. 2..s: . ~ ~ - ->- .. -~ " ~<~,. ~:~. /3tJ.a;' 1't?5t?G4. !77tJ L;Z6;{ 56'7. (/6'5 NG7:' 48.'z/"'E -- .W' ./000 ' ~ ~ .~ .~ .~ ~. .~ !i ;:: I! Co mjlO 177 8t1~ - .RlN I. 776 Re. 51: P ComfXln(f f ~ - - ~~ ~3-:. ~~ ~ ~ 4.18Z fie S?c:::> ~ ;s- , 2 -ts:. c;;-.,;::- R' "'s -G" ~ cs. -s-. ;;:::-0 ~ ~~ ~ ~~ ~, .'$~ ~~~~ . ~ ~ '- . \...:. ~~ ~ N~ t ~ \ ~ ~ \3- ~ ~ SS <3- ~ ~~ !:lS ~ 'I ~ ~~ ~ ~ ~ R= Z5' ~ L=3g Z1' R= 25' /:Rt7i.27' /A'O.OO' (. ../ /. _~I '. '..~ 4aJ.O~' To 7~ c~~ ':>h') /1/'71 l- :A... C IJ .Rt7I/TE ;;?6'tJ "- UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS September 26, 1979 ITEM NO: ~/) 3, 'f/vL- ~..~z~ SUBJECT: Vacation of a 101 strip along Sandy Ford Road, Matoaca District. We have received a request from certain owners along Sandy Ford Road to vacate a 10' strip dedicated to the County prior to their purchase of the property. In return they will dedicate a 15' water easement to the County with temporary construction easement, ingress and egress from Sandy Ford Road and the right to install service laterals to properties on the opposite side of the road. We are requesting a Resolution authorizing E. Merlin O'Neill, Sr. and Nicholas M. Meiszer to execute the neces- sary Quit-Claim Deeds. - UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS September 26, 1979 ITEM NO. VII (1) The following water and sewer contracts were approved and executed by the County Administrator: 1. W79-95D/6(7)9950 Brandermi11 - Walnut Creek $21,389.50 Developer: Brandermi1l Contractor: R.M.C. Contractors, !nc. Mid10thian 2. S79-9lD/7(7)99l0 Five Springs - Phase I Developer: Brandermi1l Contractor: R.M.C. Contractors, Inc. $21,422.00 Clover Hill 3. S79-93D/7(7)9930 Savage & Company Office - $4,000.00 9400 Midlothian Pike Developer: Savage & Company and Harold L. Cole Contractor: Stamie E. Lyttle Co., Inc. Mid10thian 4. S79-90D/7(7)9900 Nuttree - Section 1 Developer: A. R. Arthur Contractor: R.M.C. Contractors, Inc. $43,816.20 Clover Hill 5. S79-86D/7(7)9860 Short Stop Food Stores - Belmont and Turner Roads Developer: Short Stop Food Stores, Inc. Contractor: Bookman Construction Co. $6,624.00 Clover Hill - UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS September 26, 1979 ITEM NO. VIII (1) Subject: Resolution for acceptance of four Deeds of Dedication by the Board of Supervisors and Nicholas M. Meiszer, County Administrator. L Sycamore Mews Associates, A Virginia General Partnership, Map Section: 15-7. Located in Midlothian District. 2. 1fid1othian Company, A Virginia General Partnership- Map Section: 26 - Located in Midlothian District. 3. Roxshire Land Investment Associates, Map Section: 8-10. Located In Midlothian District. 4. Ludolf W. Siemens (single) Map Section: 27-2. Located in eiUV~L Ml~ District. rn I Ol:on l ~ f\) General Fund Acquisition - - .....,----~. ... ... i, f b.1i't1" .. SYC::'MORE ME VIS i'\S,:->f"lCI^ ';"[ ~; i ~ ;. ,") ", "~' - (.. ~, '\ I"~ - t ~ !\!ll"l ..! Iili.lj i II ~~ if" If' .' r, " C H f ,~-; U F :[.1.[' ....:..\ ',,;rh':: illl . . aJ.,,"I>>' V ,<;;r/,.."i(JlT c(/,t;",,':: l2-1TA ;:; I -;- .. G.~ C....? ~'Y.;.:.~W --~_....?: i'~~~t:~....." 'd:'~.r~E :: ""d~~r 1..".....' I.~,'. ."..<'t>C" ~"'" I~N ',. ,,~ ~,--... .\.....""..'~..-A-.,..E .;.t"":!f .~-,-. *"_~"1/5 ~ I!' ..,.~(,I .. -r_Wf liT ~.~,//',do .... ,."':f~ ., .. ~.,...--,-~.ti": ..... ~;, _....,~r 5- ../<".,.~-.r ..~ PI" II ~.,. ~'N.~ ~4.:" 4 :1 ll")lO./oS". ~.t. -.';-:;; ,,::.-, ~ .;;, .;Rt4' i'.'" ., it. &4'4> .... .$'a' tt4" _-!.:~~/I:~~ W 4TtJ,7tJ' JM_J" :J: ,~,I ~ . i m'w-q, 'Ii""", nvm; . z.,,,MI'WI" , ' S 00"".,:10'''' IX...., # - .t; fl' ., NOj'Woo.j ,'',,' l .' .Il ~ 1) If ~DI"I'..""'''\.::4Id1 - _ ~ '.{. I=hp.v,..,,,} ~,.~ \ Alt'~,/'~:i' ,U/>D' ". - , r!><lrs,.,"....,w . .~::J""....""-* .N., ( , ,~ NOI'tIDQ",IIS()' , . . .... I I' , I: ' r.- N....Si)."r'lo', :U.su .1':3.....;, O...~ ~"' ~' .- . ~ :: : ':1' . . \~...-'--1,~/l ! .t'--llw.... C l~" ...~/I,f ." ....."b~.,,~, ,,, .~1" ,.,J' ,I~' ~ ' tf ~/ l ,/ l '11/ -r~...&" tV.! ,'{'. ,~ ,f)I)/ ' .,~ ~ /!.," ..~ ~/)...,.~- ;"'ct7- - , ~~ ~~~ l'\ ~. -1"~" ""A' ~,'.p./' , ~ .~,~ ~~ W""",, -<"'.~ / i,,/I / ';h"""~ E.....__ --'---:l~~.""':~ /~:J.?'- ,...~~,"''' S-(kY, -- < - p"" R~: /j/-a!':a7<:!'O'E L42. ')7' PAi:.J;t:)AO AkE. I ~ : " - I " , I l H 0 ... T ~ ~.- ---. -~'--~'-----"'---- ~....w. ~. '\. --- ~.~ , i ' , L,j .. . -".; .... t.l , .'. I .. . .. ,- I , '. ',- '-. -,' , ~~"... -' " ::;"'-' -'1 r l ...... . - ~ ( . : - ,- . ./ ,..- I. (; f ~.... ~ , .- , , - -'''''' .....--...._--_... ,-,~ .,-- .----- .- _._- --: _.- --- -- -- - .- _L I f. ~..') ~ Di'!8 fl.'" ~ -5 -0 , , ~ . .:Jtawn REVISiONS :,.,,,, ~ :.h_<",tld :,'~l.~ -, J ~y\j' j (:'.4.'.4 """'~l -1C )'; llJV'I'IYir~""'1 '1\'\ I J j 1 1 , \.l....-l. .L.. __ ~ il7.1Rt:.CORD F'LI- 11 . ~ '..., '... - ~ ., -- ,. .....- . ~~O '.4. .' ~ ,.' r H~~e~ .k'~~~~~iQ; .~ - ..........."..~;-" -. ('/ . . .. . ._._-"._....,-..."...~ . ~ / / /_- :'3. -:;"" (". ff '\. " Er~f ~,J'?' 1.-..,..",,.,.. z ---r $ /"r /i~'7r'~ .W~;__ (',' r ~Jr""'<>".'"',_(M.. I I T _..-:-..~~~~-:.. A7;o ':,.,;'"}~'1/:':"_../ ---- - ~, !!>,.-., .;:-- \:-~ . .. ,I .. , ... . ~' q I; ~ l If e", n ~ I " ~' 1.1"'/1": (".. .,. <Cl!'~ , '.. J IJ-<' & """_iN., . ZiND" ~~."".",.~ ~~",.",' '".. ... ~cr"i>>;I.:r", INS,. "- /-hp ~7J' ~~? \ _ '~'i~ ~ ,;/ Ij~' J!ll .. ~ Il ~ ./0'_ ~ Y'l l:JK'm.", r,....,.,,,,,,,, ..'? I't.-v .";0 _', ~~ L'.~_";"" ..., - j"'~N C:U~.__': 7.. ~ .?~......~... ~.:-."_ _~ -N~..O..h'O& 6~()()'j I I I I N",. OS """' , 74 Dt1' ."'7:ssr /:t4l7RISCW . I I I ;, .W~f .: I'UII.V1W~ .~.~ C<", ':":.__'..: ."01' 10 ~ 40 lJ) 0 - 40 a1 " ~. Ilr~ T " '- ....-..... "'-"''''''- f I C Ii ~ U'\ -1 lU hl u Ct . ~ . ~ -t -'" . -.t ... \D .. 0 0-. :.. 0 l.\l - SO' 11\ cJ\ \ w IX (,) <t \rt ~ 0: t\l \JJ . -1 \ - I- ::> lD ~ - ..-,.--.--..-.-:"!""' --.....""---......-...........,'.......-..--.. -- - , . -- . - \ L~39~ ) ........ ~. - ". '''' .. ... o J 0 10 00'" ~ U\ . 4- (;"'5<. l:~. 0 ~4 .~o A;:Zfii.O,9' .~O CR~S '-"(00.00' .~~" 1V,s!Jo 6.6<>, 'l'. \ 1-4-' ....\\ _...._00 'J,y .~.~ -9"4 "'-. . 72.31 L'= ~9..$.2" SPIREA ~OAD 50' R/W SMOKE'TRE'E SECT. · 0 I (PROPOSE'D) .;, PLAT SHOWIN G TWO PARCELS' OF.. LAN D TOTALING. :2..290 ACRES., TO BE DEDICATE'D TO THE COUNTY OF CI-IESTERF/ELD 11\ a: lLI Z S o MIDLOiHIAN DISTRICT CI-tESTERFlfLD COUNTY, VJRGINIA U'\ ::> C> a: -g . ~- , ~ ,. , Z. -t to ... m . ~ ~ \0 0\ . ~ 0 .J .. -,.: · ~ 0 ...J N (I "VI ~"""'" -I Z ~ '4~ ,,,.... - . a.. 'r. ~ UR1",()I1S ~ ';1,' --*' f'TO CO "0 51~'.., \.6, T" "f-- ..-J .~ l'l€. f' I.~ 11C;~\...J:..1".""_______ I LlJCf\~ i PREVIOUS JOB No. ~ ~, J. K. TIMMONS & ASSOCIATES, INC. ENGINEERS' SURVEYORS. PLANNERS 1314 W. MAIN ST. RICHMOND, VA. DATE- 8,2Z-79 SCALE: r~;: /00' DRAWN BY. A. W. C. CHECKED BY. /<:"/J1~ JOB No..9075 - 4- "I\F___.,__~.. ..,'.___...._.,.___ '''_'''_._ . . _._-~-,-- _w___'~~~,..._..",~..........__ ;~.; :y_:~' L:, d pVt<~ )IJ P /JV(, ~f ~()i ~ h ~~ L'hJt':!5N/.e'e L.4c/,c /A/Ye.s:r~e_r ~ac/'-T4'.::$ f~ ~ ~ ~~ ~ ~ ": ~~l\\9~ "'''!II . . ~~ '" ~ ~ (Ii", . . . ~ ~ !It Cl I eak'::5#/re- CA,v.D /..</Ve'..:STA4.!!!"..vr ~""..c7"".E.:s PA~4'':' -",r? a /~;!I9C'. .a B. /<1c / .p /a!? P.4.ec.e~. B. /. .34~. a.8. //Z? p42'4 .70 T""';~ · /. <It:!? ~, ~. '. A~p c".c- 2" PA?~C4"~$ .::;t~ c..c:.v.o C:oc".:?rGO /A./ ~O~:rH/AA./ .0 /,:!TT.e/ & r... C"""" G,:!T T"G ~ .,I:"/4"~ .0 Cot:./A./'T" y ~ 0ec;/A./....,..,. PeE,P~ED ~~ rN<!! C4A./YEY"'N&J!F T~ C~E.:!Tn=.e"G/~,:::,O Cd. ~ .&:"~ :r~ .e"/t$.-'r ~ ~.Y ~ <::O,c.A/G.I ~-< E41J,.;7o A.-:::> ,c-..e~,.;7..e .oA!!:'/I/~ Ex r4"A/&>t!:D. Pv~ /~ /~?~ ~GI,'/".A:I:J .......... .. "'0;0-. /~ 4:._ /' r~Jt'.sN/e4 LEWIS a OWENS, INC. Consulting Engineers a Surt'f1yor. Richmond, Virginia J.N. \ , IS's},.' I I . /Y- COUBTHOUSc Yilt' "\0 h.e _, GoO' R./K./ d~ic.cd'e..,{ ....-\-\.,ft. C..........JQ~ Chc:~~e.Y"~\c.lcl Rod e -:) Ct5S.5c' 0::3 ''E:- 4'lt).CJ8' /.Or ,"7:"7'0 . ",./e':' ~ Po~~<Or';~d P;,';"e~O'~ U.S. .eft!1. c;,o Olor1(fJ "Z . <r Pole ~ ,,: ... ''l t" (to .l?.{)t/ .0 , I (!:CJ~/r? f/ld. O.3fj'6ou,l-n o~ ;:z; (on line..) TIl./D !Nor(./ t')SbCSloS Sl>';'9'(: , ';} (\] '\} 'l If) ~(JJ.8 ' Morin , ~ ~ '<) ~ FrolTlt:!_ r--1 6ht:d ~ o PU/77P Hse. ~ell 0 . 1':"1 G,Dnc. 131.1:. ~ ~ 6n t:1d '3 :-- ~ . \:;) en <n t fCJ . o~ ~ Bishop \ \ij ~ ~ , C'r) \() . " ~ ~ ,5.5 a,e QQ. ~ ~ . " PL.tJT SJ-/Otu//YCr //v1PECJVEMc/YTS; . OIY t:J .:5.6~Z CjCEc P1fJZC.cL Or LtfJ/YJ:J' S/TLltjTe.o Olf' THe .sOUTH L//)'6 Or' COUeTItOUSe eOt7.D CHeSTE..€F/t=LD CtJU/tTV, V/Eu-//Y/C) , ~". .' ........ :' ;,l.;1. J/ 0....;;:...=\ to' .. . . J.... , ,~ .;' . ~ ) ...,' Ilr''''IS~\~' , . " . I" ..0' (c.' .,. .,., , I j'..I.I.,.,1 :.~ .: t.' 'l,,'l~!t,A~i.: No. ;"" ') '. {/ /-,r'.,~ { 'p':;",- ';<.~: , ~ ." I '"Ii I ....;. \.. . " ........;.;-' J K. TIMMONS & ASSOCIATES,INC.: ENGINEERS 'SURVEYORS' PLANNERS 711 N. COURTHOUSE RD. RICHMOND, VA. : DATE- z- eO-'79 DRAWN BY. ~~M CHECKED BY. .l.:;:'~ JOB No. t;}G/J 37 SCALE: 1"=100' PREVIOUS JOB No. - UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS SEPTEMBER 26, 1979 ITEM VII (2) Dale District Consideration of request from Mr. W. S~ Carnes concerning Water Contract S79-98CD/6(7)9982, Irongate Subdivision. The County proposes to install a l6-inch water line through Irongate Subdivision from U.S. Route 10 (Point A) to the west boundary of Irongate Subdivision (Point B) which will consist of approximately 5,150' of l6-inch water main. The County ~econ~ends that we reimburse the developer the difference between an 8-inch water line and the proposed l6-inch water line, which amounts to approximately $61,800 and the difference between the 620' of l2-inch water line proposed to extend to Beulah Road and an 8-inch water lint which amoun~ to approximately $3,100.00. The total estimated re- imbursement is $64,900. The reimbursement would be made as follows: $13,500 - through connections based on 90 lots at $150 each $51,400 - cash reimbursement The additional 1200 feet of l6-inch water line from Irongate (Point B) to the existing l6-inch water line in Orchard Hills (point C) will be constructed at Couhty cost. r ~3~--' - . ,~.. ,~ .-' "'~I -"~<,,...,>. ..\.' - ..~. ('C\~. )" \' " .>/'.1._-' _'-". .< "'._~,'. ~'~ /' ....... ,\. '\,. "\'. .",_" ---=:-~:- riNCI . ~'f,~f'--=-",- ,.....J.:::=~.t:.:-~~. \/~~~ "',\ '\~ ~"'~'.M-.,~~../ --'~~~~' ::::--;::"15 7'" -' '.-.-.,.", /'Y'--~,..L:;'\";' \ ./{....~ ~\~.~"..,",^"%--: \lot <<;;.,1\ l'A-r.r=D .' (/). 'I ",~ . ~ tf::.,~;,./,y;c>y~ ,\. ''\'''2;,,~,,~',~'.:;:':-~.>'\/:: . \\'. 11.1 ul,,.,.,C;;;#C. ll--- '.' '/.~ f,....... "D.J, ",',"" ., '-i\"J".,.~ h-''''', v'" 'Y f.'-.,-.-.,:' "I ./' "~'JL f"'.:.L. ^\~,...- . ""\'<\" .~"". \L- ..- ,? \I ' J' ~ . I. '~ . . ,.., -, .' " ,.J..j , . \ ~ <"" .. 1"0 ~-""'i -... '"'- t~. "~"'70~~~'H I ....._....1'.. It ,.,. ; / II '-\1..-_' ....:. ". ''':.. ../': r....~. ..:.., ,-",,\-- ,'" .\\ .\ 7....:4"4. :iJ>' / 'I -11'<,,'< t-.l....)r.. '~/<.> <><<~ .' ir-:"~v / :-~\-- ( \~.. {l;':;4:r;~ . ~/ II r~;S;.;(l.: ~.. \cr:;7~;":~~-p.( ~ '.~i:::'1. \~'~' ..;:..! /. 11 ./ r--,:.. I 1 -~ ~': __ r~FfVt,;;;)c.-~--:;:;:--- .--~l \ ;,. -'y \' ~"r--,., "'<::::-:::' ..-' .' \ r >1_. ..~. .&,.-' "--J \ ~ .' -r- p tJN G;t 7. · ~~:~. ,. ..-7-r: 'C.....:: ,f(Jtw tfT:--'#~'~.-,.'".{' ; j~'~J\ ',: 'ilr'_.I.~'. ..j../", :--'r- --i-...."",..I-.... ~ )'(.-'" ,,- _~_>', t........... 'l:' ,"",_'__ . ': ....",:;, . II .'--.~~_:/l,____v;..,.::::-\._.~'..l::.:{-:::~..-. ;.... _.;;.';.....-; '. \ \ \J ~L..-.~: ~t .~..~.; '_"'-~:-"ll . I !'-~ ~ ./ - -- -, - ',- -, - ~.-_l- I_ 1/ \\ ~J(~~:;~.~J~~ - / /?p~Y\\~~_~ I ~~, \..--/\. { ~p ~ O\1-=:'~ . :1". '.'..L-.".~; \../.>.. .\/)' / ' // J ',;l~",. ::'...:'...-......, ,. -?4 / / ,f"... I; \ '-tJ.":'--: '\~' '\" '.}'.,f""'J :\\\ ~ f....6~... ,. .....,':., ( ...J \ ~.~\-.' S " . //.......,'~ "i' / \-' ...-~\~' . !,.,":""......,' ..,....(1, ,~~ (? V.. ..-_.~. \\'\ ...,..,... ....~.. IY.'" ..~.- :ff.::::::::---L/~ \3 "" ~/~~'-~,:'.'j~;:~:.::~,\ 1:"";'::'-r'~~lr~~~'1 fl. ) . "~l:\'" '~)~;'r.< \::; ~.'~I; ; I:~ j ; Ii ,.'.. ~ "\'~l :..1. .' 0" w~;i'l t ',J ;"'. ,I ..<'\~.i .:.,;;"1 ~ "'i3 !Q. ,J.f ',,:, _I l. _..; . , i ~ \.\ c;:-..' . e-J'/~. T/N(:~""'~:'/iC-.J J n D II . . .~/I} () ,;;Jl:~}:~~~\IL:.::", 1/ ,~!J,," l ,..,.!,', ,,1111' t<. . 0"'/';:/ ':;TtiIJ".".r .,1 . I~ W.-.1)"EP ~7.~'..'':.'' '-'(i,'.', ii '. 1'1 \.\\-!-~/.. .r'/ ::U . ., ..,... ~;"'" ,1l".'lr-t..~\(" / ~. ;~( ,if r"" ,>-." ~.,- ~::- . I~ "';'~'~\1". j ~ ..........\., '. - . F - -===== ------ -...---- " II II i! II II ..---- I II 11 - - CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING DATE: September 26, 1979 AGENDA ITEM NUMBER: 3.A. SUBJECT: - Street Light Request COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - Recommend Approval. SUMMARY OF INFORMATION: - Intersection of Rosegill and Reams Road, Clover Hill District Street light is at an intersection. There are 25 houses within a 1,000 foot radius. There is a high traffic count and there are a lot of turning vehicles. This does meet the criteria. Submitted by: 1l;, ~ , ATTACHMENTS: - IRJVES DNO SIGNATURE: - .- r- CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING DATE: September 26. 1979 AGENDA ITEM NUMBER: 3.B. SUBJECT: - Reconsideration of Street Name Change COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - Recommend Approval. SUMMARY OF INFORMATION: - Murtland Road, Greenfield Subdivision Midlothian District Mrs. Girone has requested that this matter be reconsidered at the meeting on September 26, 1979. ATTACHMENTS: - DYES ~NO SIGNATURE: =r~~~T~r - - , \ CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING UATE:_ AGEr~DA ITEM NUMBER: ') n SUBJECT: - Street Name Change couruy ADMINISTBATOfl'S HECOMIViErWATION OR CUMMENTS:- Reconunend Approval. SUMMARY Of INFORMATION: - Murtland Road, Greenfield Subdivision Midlothian District Attached is a petition from 12 of the 15 residents who live on Murtland Road in Greenfield subdivision requesting that the name be changed to Oakcrest Drive. The name has been approved by Richmond Regional and this office. Please note that three of the citizens do not wish to sign the petition. Submitted by: //-. I \' 2" L/ \. \ It ./ \ '" \ r"-~._>. '. . Jef Fey B. Muzzy-;\ ;r A-J ~ Director, ~) C~mID'unity Development ^ TT ACHM EIH$: - [j}:VES Drw _.P~.d12. at? r SIGN:\TUflE:. .~~______.._~_ COUNTY ADMINI5TRAT .1 :~~~r~-"- J Itr?<I:dIil'~' '111l&'"W. tr ,......./ y '.:'-") t, "1 . " ~, ., """"' Aug. 2d, 10'/0. " I I' 'de, the undeJ:~;i(')led residents of Murtland i~~01cl, C;reenfield Subdivision, Chesterfield County, wish to change the name f.'furt1and Road to Oakcrest Drive. / rF1) . " /. / /1--1./, ".. (}J..') . ' .J /) ~ L_ \ ..)) ,.' :./ 7' ,u '." r ..".) . ',.., ,!_... ",.., .....r...'-~" .J, C' ~. '" 7}~"~l,.fL,?~ <j;,,,,t_,v.,r- /112-1 ~'7,.-1 ///, , ~ /.;L{ ( ;;.1. l__/ " , L.( I '~.<..' ,~ ! '>r7.~' ..- ,/ /c.(, ';''-'C... \,. L. ~..... ,;, ') ~ ]. ;' ..,.~- ." I /)!.... ~. L,-2J. t.rL.~l. ,/..,;' \ " ' ,J'/ : /'\ .' lJ/. j ('oJ,. '( ...?f.J?~< t /Itv" ;-re' )/ ,..',) , ))7 -' '. / . . '// /\,:..~ct.c r (,l JV" ,./ 1/ jJtl'yI' /J'?'L/l /..).{,- / ~'h 1// / <'( Ir2-(2Tc.._~A ..J..>f/, 7 " ..),. . <~ / / ~. ~ J " ~ "\ . \ l' " I I il,' 'I ) i I i,! .z I t.~) t:'c J ' h; ~ " J 1 '. . ,- .< I I 'J.-: 'I '.... ' '\ / / I L/?.... - > ~ )... , c.t: v.-: ,'- ,( I 'I .. ?); I " \, c "1 )J' , 'lJ-:'} / .) , !...,...~c_ '..," '- /:'c'( , ,..,I- ~-:~/) )~._L / / /....3 c.' /j 'J / J I :,,/ / ,:- ( L L. [~(~"~"-'4- L I) /,,' ~' /Ii I,). 'j . .to, I . ./("!"_/F... I . .' f l . , ( I. / .~ 'Of ;.: v' /1/3<./ ..) I .,..~ .' , ,), . ,.. /l.:.~tl.1 " "." ( ;.;((. '-I)l-L, f-. _.j) L'" ,-)i- 1,-/ ) \j l ) I I I /,./ j I) I ^- l.., '. . ~! ' ,::',>\ ~'.,~lI.~ r ''v ~ ...~." ,('>.- . '" . .\'1.:" . I ,.:<. '",~.) ..<>... ,,~\,~ " ,:," .,c0' ,,\ ,.' fJ \ /':' ~' /(\'~ . ", '/ \ /' <;;'V . :-..... i \~)./ .. . ,."<. ,;~.~~ ", I;" ,., 1 f \, , " 1\ I I I \'., ", U__L. -' . ,.~_,1 \.. l l i ...., t' (. '-./ ) L L ( t \j <. l(; I j /1 ' '-.'" " <. I....! X. \. , )/. " f\ " .,"-. '\\ '\ ~., . :-'\ _~_ ,-_v, " .,,_'---. ;\., '''__. J J.. .~,. 1..- '-. ....--.. ---' "-- ?,~, "\,\ ,..),,_.1- J' .;) . \ " \ \ ,-:> .:- ">)'\'....., ....)..<:~...L.>,_, ...,_\.., \'\, ~l..:...)..,c;;J '.' ~~-:I\" ~'\u-\;?,~,"cl;~\~, I t.,.1 \..'-\.<..\.::":. '<,_io...:\'_ I'~. '\ /'" I . y/ I /-;:-.~./;J A" /. //'~I J // ". t, /': / /'/'/ / . ./ //~~j ;- ;' " , ". ..~/,'I., <' /./ ~/ ",' . i ? / 1'.' /~ r . 1/ // ,.' " r (. , .I' I .. ( )j Ul (:' ;. t'., :;.. t..Z. .... ,') , " 'y' ..:, ~ <, , l- t / ,- ) .' f'" //,' /. / ~.'. ;;II -~ ( 1 ~, " The following residents did not wish to sign the petition: Trimmers 11141 Murt1ancl Hd. Breeds 11149 ~urt1and Rd. Hobsons 11112 !'.'Jurt1and Rd. No. 11111 f\'1urtland l{d. is vacant. '''--;:0-- 40J~::LD~ (;t'\~ "'~ ,~ ~,t' " \ .:7 .....'- -. I ~(.~.~ . o4fl- '(, ,( \ "., '.~~v , ) " -..'i 4".....,.:;..~ .~ '. '.-. -, C' ........" 'J) . ~(...;" ":':-~ '"" I r <(,;" ;."'..... <::;.~ ,:'\' . ..' :J .,...... ~ I - S' ."':'t, ',' I. C::J ','.' :) . .~ \- , '" '0 (;. . ..... '\J.. ~ Q0 <,1..>/ //' . A' '/ l ,,' I ~~// - ..-.... CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING DATE: September 26, 1979 AGENDA ITEM NUMBER: 3.C SUBJECT: - State Road Acceptance COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - Recommend Approval. SUMMARY OF INFORMATION: - Cabin Creek, Section A, Clover Hill District Surreywood, Sections C and D, Clover Hill District Scottingham, Section H, Clover Hill District Quail Hollow, Clover Hill District Submitted by: 1f? ;),4 ATTACHMENTS: - ~YES DNO SIGNil.,TURE: ~ - - TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: Roads to be Taken into the State System MEETING DATE: September 26, 1979 ITEM NUMBER: Cabin Creek, Section 1 Boones Trail Road: Beginning at its intersection with Newby's Bridge Road, State Route 649, extending west to a temporary turnaround. r-- I ;,1 " ,,' , nrt ~." . '~~ '1 ~. :, I. " ~ I ~ i~' IL, \t L }\.:., \ '" ('J~ \" ::.1/:'6' Ii) V: ' /A./ fry 51p/0/ C/,;r.:.:- . -C.... \.... r I".,.? f') " Y^', ' I )' - .- TO: Board of Supervisors FRm1: Environmental Engineering SUBJECT: Roads to be Taken into the State System ITEM NUMBER: Surreywood North, Sections C and D MEETING DATE: September 26, 1979 Turnmill Drive: Beginning at its intersection with Turnmill Drive, State Route 2633, and Rayanne Drive, State Route 2139, extending north to the intersection of Du11es Drive then north to the intersection of Crossmill Court then north to the end of the cul- de-sac. Dulles Drive: Beginning at its intersection with Turnmill Drive extending west to tie into existing Dulles Drive, State Route 2137. Dulles Drive: Beginning at its intersection with Turnmill Drive extending east to tie into existing Dulles Drive, State Route 2137. Crossmill Court: Beginning at its intersection with Turnmill Drive extending east to the end of the cul-de- sac. I ..7J1/.< ,crn.lc<'/ \;:,,:"~~;~~~;, / .~ ;/" ';..,<:~' . ~./ ~ ,~.I.. -.... , .( '/",' I .:- )\i, ~A, ~ \\ . \ .,' ,,--"r=:'::::::::-==-~~~:' "~.;=:-=---- J/ -. ;/\/1 I ~/'" ~~ :S l<' . 7""[' // '~./ f":;::' ~ /F' ..' ,. -----.......- - TO: Board of Supervisors - FROM: Environmental Engineering SUBJECT: Roads to be Taken into the State System ITEH NUMBER: Scottingham, Section H ~1EETING DATE: September 26, 1979 Redbridge Road: Beginning at existing Redbridge Road, State Route 2510, extending southeast to the intersection of Greencastel Road then south- east to the end of a temporary turnaround. Greencastle Road: Beginning at the intersection of Redbridge Road, extending northeast to the inter- section of Claypool Road then north to the inter- section of Scottingham Drive. Claypool Road: Beginning at the intersection of Greencastle Road, extending southeast to the intersection of Claypool Court, then southeast ot the end of a temporary turnaround. Claypool Court: Beginning at the intersection of Claypool Road extending southwest to the end of the cul-de-sac. r ff"\ I Sc.o'IJINYlAu ---.:~. Sn::ilI>;e/I'i ~!J:>r""cE.. f!J1. V/ClAJ I ry 5kETCJ.! \ S:t - /,'< ZOOC ~~\ ti ~~' " \I' .r , A.bJ I~ t I \ ~ - '" Agenda Page 2 September 26, 1979 Meeting Re: Scottingham, Section H Scottingham Drive: Beginning at the intersection of Greencast1e Road, extending west to the end of a temporary turnaround. Scottingham Drive: Beginning at the intersection of Greencast1e Road, extending east to the end of a temporary turnaround. - " TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: Roads to be Taken into the State System ITEM NUMBER: Quail Hollow, Sections 1, 2 and 3 MEETING DATE: September 26, 1979 Trailwood Drive: Beginning at intersection with Qualla Road, State Route 653, and going northerly to inter- section with Eaglenest Drive then northerly to intersection with Stillwood Court then northerly to a temporary turnaround Eaglenest Drive: Beginning at intersection with Trailwood Drive and going westerly to a temporary turnaround. Beginning at intersection with Trailwood Drive and going easterly to a cul-de-sac. Stillwood Court: Beginning at intersection with Trail- wood Drive and going easterly to a cul-de-sac. C_ '\ y ua ( HolloLU /f?:}P/' , I '. '/ .".-' ... - CHESTERFIELD COUNTY MEETING DATE: BOARD OF SUPERVISORS September 26, 1979 AGENDA ITEM NUMBER: 3.D. SUBJECT: - RURAL ADDITIONS COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS:- Recommend Approval. SUMMARY OF INFORMATION: - There are considerable number of off-system roads which the Board has identified for improvement to State standards and acceptance into the State road system, as the attached list indicates. The County is responsible for right of way, easements, utility relocation, and one half of the construction costs for Rural Addition projects. In the past, the County's costs have been paid from the 39 Road Fund. Rural Addition Funds may also be transferred to the Secondary Road Construction funds for use on a particular project by Board resolution, as was done last year for improvements to the Turner RoadjElkhardt Road intersection. RECOMMENDATION: Staff recommends the adoption of the attached resolution specifying five Rural Addition projects for this fiscal year. These projects have received considerable interest from individual Board members. If additional funds are available, Staff will return to the Board with additional projects. ATTACHMENTS: - fiilYES DNO u mitted by: lrector Development . . SIGNATURE: ~~JR.~ COUNTY ADMINIS~ ~ RURAL ADDITION RESOLUTION BE IT RESOLVED That the Board of Supervisors of Chesterfield County hereby requests the Virginia Department of Highways and Transportation to take into the state system as Rural Addition projects the following roads by priority as listed: 1. Satinwood Road 2. Access off of Point of Rocks Road 3. Oak Lawn Road 4. Lake Dale Road 5. Oakdale Avenue AND FURTHER, BE IT RESOLVED That the Board of Supervisors of Chesterfield County does guarantee an unrestricted 50' right- of-way, necessary easements, the cost of utility relocations necessitated by these projects, and one half of construction costs. ...... DATA UPDATE OFF-SYSTEM ROAD IMPROVEMENT PROJECT LIST NAME DATE ADDED TO LIST RURAL ADDITION DISTRICT 1. Lake Dale Road Mat. Yes 2. Point of Rocks Ber. Yes 3. Satinwood Dr. C.H. Yes 4. Oak Lawn Street Ber. Yes 5. Bermuda Ochre Ber. Yes 6. Off Clay Point Rd. C.H. Yes 7. Miller Road Ber. Yes 8. Velda Road Ber. Yes 9. Off Winterfield Road Mid. Yes 10. Branch Prop. Mat. ? lL Peckinpaugh Prop. Mat. ? 12. Randolph Street Mat. ? 13. Oakdale Street Dale No 14. Brinkley Road Ber. No 15 . Mi 11 Road C.H. No 16. Quaiff Lane Dale No Approved by the.Board of Supervisors Date: Chairman: STATUS 50' radius turnaround would be needed. 50' radius turnaround easement recently acquired R/W is negotiating for 50' radius turnaround. Turnaround easement needed Survey underway Appears to qualify; would serve 10 houses Turnaround easement needed VDH&T suggested that an extension of S. General Blvd. would serve the property owners in this request though it does qualify. Joint rural addition project with Powhatan. Field check to be done as soon as property more clearly defined. Same as above. Cost estimate prepared by Environ- mental Engineering. This extension of state road does not qualify as a RA as the extension would serve only two houses presently. Presently does not qualify as a RA; as more houses are built, it possibly could. Not the required number of individual property owners. - - C H EST ER FIE L D COUNTY BOARD OF SUPERVISORS MEETING DATE: September 26, 1979 AGENDA ITEM NUMBER: 3.E. SUBJECT: - Save Harmless Agreement-- Shady Creek Subdivision, Dale District COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - Please note the attached since this matter may be resolved without Board action. SUMMARY OF INFORMATION: - As requested by Mr. Apperson, we are placing on the Board Agenda a Save Harmless Agreement for Shady Creek subdivision for work performed on Seaboard Coastline Railroad property. This office strongly recommends against the County entering into a Save Harmless Agree- ment in this area because physical improvements were made on the property in violation of the approved plan. The approved plans called for the new pipe on Castlewood to tie into an existing watercourse. When the pipe was in the process of being installed in Castlewood Road, they encountered some problems and an on-the-site decision was made by the developer's consulting engineering firm to lower the pipe five to six feet. In order to get the pipe to drain at this elevation, they were forced to dig an outfall ditch on the railroad property, therefore man-made improvements were done necessitating an off-site easement. It has always been the consistently applied policy of this department that when man-made improvements were anticipated or physically constructed that an easement would be required. Submitted by: ATTACHMENTS: - 0YES DNO . . SIGNATURE: , j - Board Agenda Page 2 September 26, 1979 Meeting Granting a save harmless agreement in this instance would directly violate the following preconditions to granting a save harmless: 1. No man-made improvements. 2. Any potential liability to the County would be minimal. 3. The need for the drainage improvement is generated by a community-wide problem rather than solely for the benefit of a private developer. For that reason alone, it is unlikely that the County has the legal authority to condemn for the ease- ment. In this particular case, the improvements are man-made on private property and it is almost certain that the County would have to attempt to acquire the easement. In addition, the County Attorney has apparently worked out a compromise that is acceptable to the County, the devel- oper and the Railroad. Prior to taking any further action, the Board should await the outcome of the compromise agreement. altering, replacing or remoVing sewer lines, water lines Or appurtenant facilities the temporary easement shall be inoperative and of no force and effect. V \: \.'I ;- ~ 0 "'-, , ~ , ('",- ...... RA t' /. \; \ > DAjJ \ ,-:. \~ -'': \ .. ~ f-- / (ft&l)!. I'll OI- l- ~ nile ";. :>: 1\ I' :'0. I). lO01 >- ~ll In ~ je;~~._1 Thi s easemen tis rr,.., " ',__,' .., . '-'- ,,-~Jt./Y/LUT ~ ~ I .JJ~C4;-0 T" ~~r/ '!- 0f;-T~/l//c~!J - - @JTt''Y/'''0~ .~ J;{- ~~ ~ ~~ ~:t ~~ ~ - ~~,~ '"1>4, ~ ~ ~ ~\ [;- ~ 1::.... \'" r ~ c.. ~ :J ~ ~ ~"'P - ~ "!'::, ~ ~ --e.-~~ , I 1193 tv. '1 ... 4- ~JP 't~ .Z~ }J Bt /' BREMNER YO Uf;G8LCOo & KING,INC ' . C~SUl TiI;G fNGINEERS POBOX 517 MECHANICSVlllE VA2JIII DA H. ,4(/6. c/ /..5:'d SCAlf. /1/;;: /p CJ' - , ~ I I ! I I I ' "~' i -~. ;r r:::=- . - Mllll (lllll/\r'lllIS I 'IIC 1 CHESTERFIELD, VIRGINIA 23832 flOl\l\ll OF SUPU1VIS()HS MHfOf\(J\ rHf~I'I'C' CHESTERFIELD COUNTY E. MU~L1N O'NULL SH" CHAIRM/\N JO/\N GIHONE, VICE CHAIRMAN C. L. f)OOKM/\N (tflVr'tHllI nlSlnWf J, HUFFIN I\PPERSON 1)r>.IT Olr,TntCT NICIIOU\S M. MFI',I'Ul GARLAND DODD nr rlMlJDA [HSl RIC , (1)tIN1 V "'1,.,,1rtJl',llli\ I' q, September 4, 1979 William C. Basney, Esquire Seaboard Coast Line Railroad Company Law Department 500 Water Street Jacksonville, Florida 32202 Re: Drainage Easement for Shady Creek Subdivision Dear Bill: 'Thi.s letter will surmnarize the proposal that we discussed last week in our conversation concerning the attempts of the County, Realty Industries and Seaboard to resolve the convey- ance of a 275 foot drainage easement to the County. Rather than enter into an agreement that provides for a large number of future contingencies and defers the question of the true value of the easement, it was felt that it would be to the best interests of all parties to resolve that question at the time of the conveyance of a drainage easement to the County. All three parties agree to resolve the impasse ln the following manner: 1. Seaboard Coast Line will pick an appraiser from a list of four independent appraisers chosen by the County Assessor. 'The fee appraiser will perform an appraisal to determine the current fair market value of the easement. Jim Falconer, the County Assessor, has chosen the following list of appraisers: \. Linwood M. Aron - (804) 649-0391 Robert E. Barton - (804f '648-2849 Richard L. Farmer - (804) 266-9473 John M. Smith - (804) 282-9264 Jim has assured me that all of the appiaisers are familiar with the value of industrial property in the area and methods of appraising rights of way and easements. As soon as the / t J< William C. Basney, Esquire Page 2 September 4, 1979 - appraiser is chosen by Seaboard, the County will hire the appraiser and any of the parties may offer to the appraiser whatever evidence it considers relevant in determining fair market value. 2. All the parties agree to abide by the determination of fair market value by the appraiser and Realty agrees to pay the cost of the appraisal to the appraiser and the value of the easement to Seaboard. Seaboard will then convey a standard drainage easement to the County. 3. Since there is some advantage to having the roads taken into the state system prior to the winter season, all parties agree to expedite completion of the appraisal and conveyance of the easement. At your earliest convenience, please notify me of Sea- board's choice of appraisers and the County will arrange a written appraisal. Additionally, please send me a signed copy of this letter evidencing Seaboard's agreement to abide by its terms. SLM/jbr Sircerely, )!jJU'~ l--. (L(; u.J /' ..A . Steven L. rllcas County Attorney The undersigned, Seaboard Coast Line Railroad Company, hereby consents to the foregoing agreement, agrees to be bound thereby, and agrees to convey a standard drainage easement to the County as shown on the attached plat. SEABOARD COAST LINE RAILROAD COMPANY By: ",/ /" .~ ....... William C. Basney, Esquire Page 3 Septenilier 4, 1979 The undersigned, Realty Industries, Inc., hereby consents to the foregoing agreement, agrees to be bound thereby and agrees to pay the costs of the appraisal and fair market value of the drainage easement as shown on the attached plat. REALTY INDUSTRIES, INC. By: .,~1~,,_/ .fJ /:~\ ,~ \'" ,/ ~ . ',~ '~~. (1 I I '-.. I /6J~}f'~/,l/A6.L ZA. A-1EUT ~ LfZ. j)c!J/t;4/L""j) To ~plTI ~ ~JTC/2//CL!J F)At.!' /)/J-r.. 0JTt:Y/c-0'~~~-~' [;{.- 'T_ -~ . ~ 0_ <:> <<=- .... "'- \'C, ~ . ~,>..", .. '~/~~ "'~~Q ~- " ~ " ~ " ~ " \ \ \ \ \\ \ ~, \ \~. \ ~ y..\~ \ ~ \ \: \ \11_ \\, ,'" \~\"\ d3 \ \~. 40,'} \ \" Itrl~ ' \ .t~ fJ 8 t "/ BREMNER 1 YOUNGBLOQO,& KING,INC, C0">l5UL liNG fNGINEE AS P Q BOX 517 MECHANICSVILLE VA.23111 -- @ '~~ \ l..- - " --~ "",' , (""--- ("") 'b, '^ '" \-- 1'-" 't- ~' S /rJlt I. R,4{/' !:PA j) .- C':. \-~ -\~ \ .. ,(' \ \ / ( fl,/,l. JL. JJI' !J' , I ; , i \.,..I.T/I Oh ,,~i r J ...... . ,,' ....-<'1 ~ T... '~. t. 'it. K I ilb <.-:;. ...~, 1'1 1111 II.A I' :, 0 :..: \.' . ; ~,,1.1' j (J) 1uOl ~ \. :,...}':Wll 17} ~ (" ,/\~/ .. , ~~ ~~ /( (.,~ ~"/~'" ,I ""- "", ~ ..." . '- ..". ..' ..... ..~ ~-= 0--. ~~ ~ ~ "\.;'~ ......,. - ~~. "'C.- '"\>~ ~ ""I> oc... '<:" .u- <'.. -c.... ~ (" r;- c.. ".", :J \ \ ~ '"J.. Z". -f' -~~ ..... r-- ~~>- , ,\l I \ ~ \ \ .~ ~~ /"\...,..../ L)...t.',-: ,{,/. ,,;(/-( DATE. ,4//6,2/ /..97d' SCALf: /1'=./tJtJ' DR AWN BY. -6 L' a ,~-.. ~ rHfCHOBY' .---.. - .,<....-...---.. <.~~~~J~:~\ I" \' \ t..:.'/ ~.:. \.:.\ ~J ... 1- .,\. /",1 ~';"'ilii'('~"') - . .... SEJ.1BOARD COAST LINE RAILROAD COMPA/tlV Law Department 500 Water Street Jacksonville, Florida 32202 WILLIAM C. BASNEY REAL. PROPERTY ATrOHNE:V September 14, 1979 AREA CODE: 904 TELEPHONE 3~3-2011 IN REPLY PLEASE REFER TO FILE R/E: Realty Industries Richmond, Va. RE: Castlewood Road and Walthall. Steven L. Micas, Esq. County Attorney Ches.terfield County Chesterfield, Virginia 23832 Dear Mr. Micas: This will acknowledge and thank you for your letter of September 4, 1979. I am having the agreement executed by Management and will return it to you shortly with our decision as to what appraiser we will use. We appreciate the comnon-sense approach you have taken to the problem. Cordially, ~~a~~/ / nECEIVED OFFICE Or::; TIlE COUNTY ATTO:mEY st.? 20 197Cl "1 "'('Tr,-, -J~l 0 ' Co -'c..), .:;.r L_ COUNT If ViRGiNIA -'" - CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING DATE: September 26, 1979 AGENDA ITEM NUMBER: 4. SUBJECT: - Budget Change Requests COUNTV ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - Recommend Approval. SUMMARY OF INFORMATION: - 1. Attached is a resolution from the School Board requesting the appropriation of $61,346 revenue and expense for a Special Education In-Service grant. *2. A change order for $16,067 has been approved by the County Administrator for the Administration Building. A transfer should be made from the contingency account since additional Revenue Sharing funds cannot be used for construction purposes. (Copy attached.) 3. The Recreation Department received $7,208 in June as fees for various courses in the summer program. The instructors were paid after the completion of the programs. These funds should be reappropriated to the 1979-80 budget since the expense was actually incurred in a different fiscal year. 4. The Fire Department did not spend or encumber the $15,000 appropriated on April 20, 1979 for a volunteer firefighter recruitment program before June 30, 1979. The Fire Chief has requested that these funds be reappropriated to the 1979-80 budget. 'k THIS IS A SUBSTITUTE OF GENERAL FUNDS IN PLACE OF REVENUE SHARING FUNDS THiS CHANGE ORDER IS TO RELOCATE UTILITIES FOR THE BUILDING. ATTACHMENTS: - ElVES oNO . . SIGNATURE: ~;;/~~v~ COUNTY ADMINIS~ - September 261 1979 Budget Change Requests Page 2, Action Required: 1. Increase Planned Budget Revenue account l4l-l~00012~1050 P.L, 94~142 Special Education In-Service Grant and increase Planned Budget Expense accounts in department 141-1-22490-0000 Special Education In-Service Grant. 2. Transfer $16,067 from Planned Budget Expense account 111-1~3l400-4l23 Contingency to Planned Budget Expense account 330-l-92140~212l Administration Building Architect Fees. 3. Appropriate $7,208 from the fund balance of the General Fund to Planned Budget Expense account lll~1-3l220~2l62 Recreation Instructors in the Recreation budget. 4. Appropriate $15,000 from the fund balance of the General Fund to Planned Budget Expense account 111-1-07120-2985 Recruitment Program. ~B4am~~ctor Budget and Management Department LBR/lar l3o~ ,~, VIRGINIA: At a regular meeting of the Chesterfield County School Board held Wednesday evening, September 12, 1979, at 8 olc1ock in the board room of the School Administration Building PRESENT: C. E. Curtis, Jr., chairman Dr. G. R. Partin, vice-chairman E. A. Mosely, Jr. J. S. Ha rv ie, I II ABSENT: A. P. Strickland, I I I On motion of Mr. Moseley, seconded by Mr. Harvie, the School Board respectfully requests the Board of Supervisors to increase the School Board budget revenues and expenses in the amount of $61,346. This is for Public Law 94-142 funds recently approved for use by our school system. , .2~~-4- Robert A. Lux, Clerk A copy teste- j II II CONTRACT CHANGE ORDER - - WILEY & WILSON, INC. Engineers. Architects. Planners Lynchburg, Va. - Richmond, Va. No. Date: August 31, 1979 Chesterfield County Governmental Complex Office Building Additions Chesterfield, Virginia CONTRACT: Ches terf i e 1 d County Governmental Complex Office Bui 1ding Additions Chesterfield, Virginia Comm. No. 78068 CONTRACTOR: Kenbridge Construction Com~any, Inc. General Contractors, P.O. Box 480, Kenbridge, Virginia 23944 CONTRACT CHANGE: The following additions to or deductions from the contract or revisions of the drawings and specifications shall be made: To provide additional and modify contract site pIping and paving as defined in Wi ley & Wi 1son solicitations of 7/18/79 and 7/26/79; Kenbridge Construction proposal of 8/6/79; and Wi ley & Wilson drawing, sheets C-1 & C-2, revised 8/27/79,ADD------------------------------------$16,067.00 There will be a net (Increase) (Decrease) of 0 calendar days for contract completion resulting from this change order. The date of completion was November 26 " 19~. November 29 19 80and now will be AMOUNT OF THIS CHANGE: Addition-----$ Deduction----$ AI~OUNT OF PREVIOUS CHANGES: Additions----$ Deductions---$ AMOUNT OF ORIGINAL CONTRACT------------------------------------------------$ TOTAL ORIGINAL CONTRACT AND CHANGE ORDER-----------------------------------$ 16,067.00 -0- -0- -0- 4,031,300.00 4,047,367.00 N C MPANY, INC. APPROVED: For Contractor DATE: !-~Iames J. Rol;>~rtB) ; ..1 APPROVED_;/ 7 ,ul(-\~~){'O--L\/~{~J. (/(;~.i':c;'7''--7?\...F-Or Owner DATE: ~ -J. ' ;/ ,/ September 4, 1979 ;r '7- ') ,':;:' l,'- / / / .J>.# ..... CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING DATE: September 26, 1979 AGENDA ITEM NUMBER: 5. SUBJECT: - Request for Authorization to Hire the Construction Engineer above the Entrance Level on the Pay Plan COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - RecowQend that the County Administrator be authorized to employ a construction supervisor/engineer above the entrance level in the pay grade. SUMMARY OF INFORMA liON: - We have had nearly 40 applicants for this position and the screening committee selected five finalists and of that number, the best qualified applicant has experience and education which clearly justifies hiring above the entrance level. If you would like more information, I would welcome the opportunity to discuss the applicant in Executive Session and go over his work experience and other qualifications. The pay range is Grade 20, from $13,560 - $18,072. ATTACHMENTS: - 0 YES (2Jr40 SlGNMURE, =I(~~f!:..~r .......... -- CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING DATE: September 26, 1979 AGENDA ITEM NUMBER: 6.A. SUBJECT:- Approval for Chesterfield County Parks and Recreation Department to apply for a Youth Conservation Corp grant from the Virginia Commission of Outdoor Recreation. COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS:- Recommend Approval. SUMMARY Of INFORMATION: - The Parks and Recreation Department has for the last two (2) summers received monies to fund a Youth Conservation Corp grant. The grant would allow the department to hire 14 enrollees which includes 2 youth leaders. The camp would operate for 7 weeks ~ June 23, 1980 to August 8, 1980. The project staff funded under the grant would include a work project coordinator, environmental awareness coordinator, 3 crew leaders. Projects would include trail construction and stairway construction at Point of Rocks, bridge construction at Point of Rocks, 2 observation towers at Point of Rocks and landscaping of park entrances at Matoaca, Ettrick and Ecoff Parks. The total grant is for $21,600 of which $17,146 is federal and $4,454 is local. The local will come from $2000 cash money and $2,454 in kind match. 7/jf) / $s7l; ATTACHMENTS: - ~S DNo SIGNATURE: - -------- - .. ., HUMBErt . I 3. Sr.....'L ----- FEDERAL ASSiST Af"lCE 2. Af'PLI. .. I. NtJM!;l[R CANT'S AP?L1CA. -. ..._-- -- '---,----_.,,--~,,~_.__.^ ---------- 1. TYPE -_._-- TlOl~ -_. -- - -~-------- -_._._.-._---_.- [J PRUIPPLlCA rlON APPLI. b. DATE ID:':NTI. b. CAlE Year m,)nlh. ,1" OF 19 Y7"9 "'1"B' da.v ACTION l~ M'PLICA TlON CATION ] FIl:fl ASSIGNED 19 (Ma.rk "p- O tiOTlflc..\T10N OF IliTEiIT (Opt) - ~-,-_. propTiat. [,rau box) o R::PiJiH OF fEDERAL ^CTIUN Blank 4. LEGAL APPLICANT/RECIPIENT - 5. FEDERAL EMPLOYER IDE~ITIFICA T ION r;o. .. Appl it.1~t Name Che:s ter field County ----.-- b. Oreaniation Unit D~Et. of Parks and Recreation G. t. Str.at/P.O. Be. P.. . Eo X 40 PRO. e. NUMBER LLJ~_Ll --..-.. d. City :Chesterfield e. CotJnty Chesterfield GRAM b. TITlE : I. Stata Virginia II. ZIP Code: 23832 (From : Federal h. Conleet Person (Nam. Mr. Phil Hester Clltalo/1) < ~_e!!phon. No.) : ( 8 OA)_--.7..4..8 -] 6 21 ... "" ____.__h___._.__.._~__ C 7. TITLE AND DESCRIPTION OF APPLICANT'S PROJECT 8. TYPE OF APPLICANT/RECIPIENT tc A-St.t. H-Comm"nity Aotion Ai'rot)' ,.. B-Inle"tala 1- Hi;her Ed!lCltion.1 Ilutitulioo a: You th C-Substat. J-lndiJn Tribo U Conservation Corps District K-Gthor (Splri/II): ... D-.Counly ~ Chesterfield, Virginia 23832 E-Cit'! ~ F-School Di,trict --'- G-Sp9ci.1 Purposa Ent~r app,opria!e lettn ::J DIStrict D 1 ---- 9. TYPi:: OF ASSISTANCE .....a..ie Grant D-In,uranc. z B-Supplement.1 Grant E-Other Enter o;>pro- [=rlJ 0 ti C-loa n priate lett.r{~~_2. '" ---- ... 10. AREA OF PROJECT IMPACT CNam"tt of cities, COV.11til!', 11. ESTIM:\TED NUM. 12. TYPE Of APPLICATION Stat.., ..Ie.) 8ER OF Pt::!50NS .....Hew C-Revision E-A"lmenlltion BENC:FIT;~!G B-RenewJI D-Con!:nualiDn Chesterfield County, Virginia 17 Enter appro;J_riat~~tt"" [1Q 13. PROPOSED FU;mING 14. COI'IGr~Esslor,AL D1SIRICTS OF: 15. TYPE 0;= CHANGE (For Uc or lie) 17,146 a. AfPLICANT b. PROJECT A-Incr..s; Dryllar. F-Other (Sp.ci!l/): .. fEDErV.L S .CO B-::Jt!creaie DcllaT! 4.454 3 3 C-lncr~.1'i8 DUfativn ~. APPLICANT .00 D-Decre3.ia Duration 16. P~OJECT START 17. PROJECT E-C.ncell~iion c. STATE .00 DATE 1'ea, mon:" day 7 ~~~JfM Enter appro- [IT] d. lOCAL .CO 19...BJL Fi ? i ,......... prior. letter{,} .\ e. OTHER la. ESTlM.\TED DATE TO Year monlh dUll 19. ;::XISTlIW H':Ol::RAL IDEfHIFlC^T:ON NUMBER .00 BE: SU8MIT/ED TO ~~~AL ,~ 21,600 .00 FEDERAL AGENCY ~ 19 -'-...----- 20. FEDERAL AGENCY TO RECEIVE REQUEST (Name, Citu. Stat., ZIP eve.,) 23219 21. REMARKS ADDi::D VA. Commission of Outdoor Recreation, Richmond, VA. DYes f,(J No :<: 22. a. To Iho bost of my )nowledge .r.d boliol, b. H fClquil lid by G?r~a CirclJlu A-lJ5 tnis applic.ation was su~mitti'd, pu;,suant to ii1. f..,.o T~" RUpOlU. 0 data in thi~ pr~ ppl ic.tion/appl icalion If. stru:t:ons tho:ein. 1<: Ippro;:rjata tle:~rin;l~GU$OS and ,II f9Spon5.3 are attAched: ..,pun.:8 a::"ched .: THE true and corn:ct, the d,,"umont hu b..n ::i APPLICANT duly lu~horjlJod by th. 2c_emin2 body of 0 0 ;;: ~ CERTIFIES Iho .ppliunt .nd th. .pplicant will comply (1) "" THATil>- wit~ the att.ch!!':! e~uranc.. II t~a ..~ist- (2) 0 0 1 ,nee is approvtd. (3) 0 0 13 23. e. TYPED NAME IJoID TntE b. SIGNATURE c. DATE SIGHED CERTIFYING l'w, "'0..0. aall t5 REPRE. Mr. Nicholas Meiszer .... 19 ... SENTATIVE County Administrator 24. AGENCY NAME 25. AP;>LICA. }".:ir "",,.~h. dall liON RECEIVED 19 26. ORGANIZATIONAL UNIT 27. ADM!NISTRATlVE OFFICE 26. HC<;;RAL ".PPLlCATlON :Ii: IDENTIFiCATION 0 E 29. ADDRESS 30. r'D..:?...L GRANT oc ~ IDENTlF1C".TlO~l ~ - t:J 31. ACTION TAKEN 32. FUNDlim Y~ar ?/loath dall 3:. 1'..,r nt:v"t..\ c!<>y ~ ~ o e. AWJ:l:JLD .. FEDEPAL $ .00 33. ACTION DATE t>- STARTING 19 DATE 19 - ... o b. REJECTED b. APPLICANT .00 35. CONTACT FOR ADDITIONAL INFORMA. 36. Y~a.r 1't'O"Ktii. dall E TiON .INam. ..r.d tol.phono nu",b~r) .. ENDING J o c. m:rURIiED FOR c. STATE .00 ~!= 19 AMEIiDMEHT d. lOt;AL .00 37. n;::;.lAflK3 A"DO:D li': 0 o d. DEFEP.RED 't. OTHER .00 i3 .... o .. WlTflDRAWIl f. TOTAL $ .00 ..Q Yea ON.:> WI ~S. .0 In t.:s:Clng abov. actio!'1. In1 c.or.l1nents rm:.h..-:d fromc!..rinfr']111"-"; .'~~e c!ln... b. fEDERAL AGENCY 1...95 OfFlC!Al FEDERAL AGENCY .idared. II "..nt)' '..)>Onu II dua Ur.<lll p,oviSlons 01 P.tt I, OMa Coreu::r A-9S. (N.."". ..nd tel. ph.... no.) II hu bo.n or I, beinll mod.. A-95 ACTION U.'.. Uf.f'^1\lr I NJ 1)1' 1~..,fil(lILIUf,[' AP~CATION FOR FEDERAL ASSISTAt~Cr--'hort Form) OM3 r ',prov.' ~:~ ;~.I/02Hl -D [Q] 424-101 FORM AD-625 (REVISED 5.76) PAGE 1 STANDARD FO~iW 42" Pl.!;!:: 1 00-75) Pr"mh~ n CSA.. Fod..-al !I""",,g~....t CircW.:Ir 1~-7 - 1. Personne I * U.S. DEPAR WENT OF AGRICULTURE APPLICATION FOR FEDERAL ASSISTANCE (Short Form) PART II-BUDGET DATA Fed. Funds .~e~~Local Match 4~ (~ 14 837.00 2 166.00 $ 751.00 $ 0 $ 962.00 $ 288.00 $ 0 $ 0 $ 536.00 $ 2,000.00 n/a n/a o $ O~$ 60.00 $ 0 $ -----...-.--- -~--,-,-- ----- -- ObjeCt Clo$:' Cutegorltls 2. Fringe Benefits 3. Travel 4. Equipment 5. Suppl ies 6. Contractual 7. Construction $ $ 8. Other 9. Total Direct Charges 10. Indirect Charges $21'60~.-~~ $17, 14 6 ._~ $ 4,454.00 J 11. TOTAL 12. Federal Share IJ. Non.federal Share 14. Program Income 15. Detai Ion Indirect Costs: Type of Rate (Mark one box) o Prllvisional D Predetermined o Final D Fixed Rate (~ Base S _ Tolal Amount S PART III Program Norrofiv~ Statement (Follows Part II-Budget Data Su~portine Documents) * Enrollee Pay: $ 8,629.00 Staff Pay: $ 6,742.00 Program Direction: $ 1,837.00 0-,/1:\ ~JO !:-qOI~. Total .J.o1____ $17.,003.QO $ 751.00 $ , $ $ 1,250.00 o 2,536.00 n/a o 60.00 FORM AD-625 (REVISED 5-761 PAGE S <I - U. S. YOUTH CQ,\ISERVATION CORPS STATE GRAlYf PHOGIV\H PROFILE Or: STATE YCC PROJECT (1) Program Year 1980 Date October 1, 1979 (2) Grantee (Funded Department in State) Virginia Co@uission of Outdoor Recreat~91L--_ (3) Sub-Grantee (Operating Agency), if applicable Ches ter f ield Coun ty Dep~. of Parks and Recreation (4) Land Ownership Class involved: State ; County X ; lvlunicipal ; Other__ (5) Proj ect NameChes ter f ie Id Co. (8) No. of Youth Slots or Positions -1.!__ P.O. Box 40 Chesterfield, Va. 23832 (9) Type of Project: Coed X ; Male Only ;Female Only__ (6) Project Mailing Address: 7-Day Residential 5-Day Residential (7) Project Phone (804) 748-1623 Nonresidential X ) (10) Length of Session 7 wks .; (11) Starting Date 6/23/aO (12) Closing Date 8/8/80 (13) Contracts for Facilities_____; Services____: Program Operation____; None X (14) Name of Contractor(s) nla (15) Describe Living Accommodations (Bunkhouse, Dorm, Tent, etc.) n/a (16) Were State natural resource agencies contacted, informed, and/or involved in any manner on this program? Yes ; No X ; Describe (17a) Hourly Rate of pay per enrollee $ 3.00 (17b) No. of paid hours per week 30 hours (18) For the project described ln the (19) Cost per enrollee is computed on an 8- Grant application, show: week basis. Note: Federal Share for en- rollee cost cannot exceed $1400. Federal Share $ 17,146.00 # of Enrollees = $ 1,225.00 Local Share $ 4,454.00 # of Enrollees = $ 318.0U Total Planned Cost $ 21,600.00 . # of Enrollees = $ 1543.00 ~ ,- - YOUTH CONSERVATION CORPS - COM~IONWEALTH OF VIHGINIA NAME Chesterfield Co. Parks and Recreation Dept. Submit to: CITY Chesterfield ZIP 23832 Youth Conservation Corp' Commission of Outdoor Recreation 8th and Franklin Streets Richmond VA 23219 ADDRESS P.O.Box 40 CONTACT PERSON Mr. Phil Hester TELEPHONE (804) 748-1623 TITLE OF PROJECT Chesterfield County LENGTH OF PROJECT 7 weeks LENGTH. OF PROGRAM NUMBER OF ENROLLEES 14 'PROPOSED FUNDING Congressional Districts: Federal $ 17,146.00 3 Local $ 4,454.00 Federal Employer Identifi Other $ -0- cation Number: nla - TOTAL $ 21,600.00 The applicant certifies that the information contained in this application is true and correct and that he/she will comply with the attached information if funded. AUTHORIZED SIGNATURES --~;0) ~?1z; , .-' 0/- 2o~79 Director, PQrk~ rlnn Rprrprltion Title Date ('olln~ Administrator 1tle Date ~ - Personnel Please itemize the costs of (A) Enrollee Pay, (B) Staff Pay and (C) Program Direction and transfer your total to Line 1, Part II-Budget Data. - - OBJECT CLASS CATEGORIES FEDERAL NON-FEDERAL HATCH TOTAL INKIND -CASH '. (A) Enrollee Pay ($3.00/hr.x6 hr./da. x 34 da. x 12" enrollee) $ 7344.00 0 0 $ 7344.00 YOUTH LEADERS ($3.15/hr.x6 hr./da. x 34 da. x 2 y. 1. ) $ 1285.00 0 0 $-1285.00 . . ,- (B) Staff Pay . . 1: Work Proje9t Coordin- ator ($ 5 . 67 /h r . x 4 hr./da. x 34 da. ) 0 $ 771.00 0 $ 771.00 2. E.A. Coord in'a tor ($5.13/hr. x 8 hr./ da. x 34 da . ) 0 $1395.00 0 $ 1395.00 3. Crew Leaders (3 ) ( $ 4 . 6 7 /h r . x 8 hr ./da . x 39 .da. x 3 c.1.) $ 4371.00 0 0 $ 4371.00 , . (C) Program Direction $ 1837.00 0 0 $ 1837.00 - TOTALS . $14,837.00 $2166.00 "0 $17,003.00 - Frinf~e Benefits Please itemize bcn8fits related to staff and enrollee pay, such as employer's contribution to FICA, injury compensation coverage, etc. and transfer your t6tal to Line 2, Part 11- Budget lJata. "- OBJECT CLASS CATEGORIES FEDERAL NON-FEDERAL HATCH TOTAL INKIND CASH . - (A) Enrollee Benefits J FICA $ 521.00 0 0 $ 521.00' .' . . . \ , (B) Staff Benefits FICA $ 230.00 0 0 $ 230.00 , . . '.. ". '. . TOTALS $ 751.00 " 751.00 . 0 0 $ - Travel Please list travel and transportation expenses including vehicle rental and operation costs. Transfer YOllr total to Line 3, Part II-Budget Data. ~_... . _..-. OBJECT CLASS CATEGORIES FEDERt\L ' NON-fEDER.:'\L HATCH TOT AI. INKIND CASH -- -.-- , Rental of Van; 14 passenger ($lOO/wk. @ 7 weeks) $' 7 0 0 . 0 0 0 0 $ 700.00 S ta ff training expenses (for crew leaders only, YCC spring workshop. Includes travel and mea Is) $ 100.00 0 0 $ 100.00 Special activity (such as .- overnight canoeing tr ip: 18 people @ $9.00 each) $ 162.00 0 0 $ 162.00 Fuel for van 0 $ 288.00 0 $ 288.00 (.1200 'miles @ $.lS/mile) . ~ TOTALS . $ 962.00 $ 2 8 8 . 0 O. 0 S 1250.00 - Equipment Please list equipment use costs and purchase of non-expendable equipment costing more than $100 per item. Describe each ~q~ipment item purchased. Transfer your total to Line 4, Part II-Budget Data. . .. .. OBJECT CLASS CATEGORIES FEDERAL KOX-FEDERAL r.1ATCH TOTAL INKIXD CASH - NOT APP~ICABLE TO bUR YCC PROJEC rr .' , , ~ .. rnTAl.S . - Supplies Please list items used in the \\lark/environmental m.;areness program. including \\lark materials, tools, safety and environmental a\vareness materials. Transfer your total to Line 5, Part II- Budget Data. - - OBJECT CLASS CATEGORIES FEDERAL NO~-FEDERAL l-lATCH TOTAL IN KIXD I CASH TOOLS $296.00 0 0 $ 296.00 (See attached shee t. ) SAFE'l'Y EQUIPMENT (See attached shee t . ) $ 75.00 0 0 $ 75.00 E:A. MATERIALS (See attached sheet. ) $165.00 0 0 $ 165.00 .- WORK MATERIALS . (See attached shee t. ) 0 0 $2000.00 $2000.00 '. , . . , . TOTALS , $ 536.00 0 $2000.00 $2,536.00 Safety Equipment Item Number Hard hats First aid kit 5 2 Environmental Awareness Materials Seine $20. Publications Water and Marsh on Ecology $75. Mics. investigative tools under $1.00 Each forceps (hand lens) $20. Materials for constructing study equipment $50. Work Materials Lumber for 1 bridge 2 observation towers, trail entrance Hardware Landscaping supplies flora 35 40 Safety Equipment Total $ 75.00 E.A. Materials Total $165.00 $1500. 200. 300. Work Materials Total $2000.00 tI - - Construction List the building of capital improvements or major rehabili tation hhich materiall)' increases the value or useful life of a YCC facility and describe the cost. Transfer your total to Line 7, Part II-Budget Data. --. OBJECT CLASS CATEGORIES FEDERAL NO~-FEDERAL HHCH TOTAL INKI~D CASH _. NOT ~PPLICABLE 11'0 OUR YCC PRe JECT J .' \ . -- . "'<")T.' I <:; - Other Itemize costs not covered in other categories, including recruitment and selection, camp maintenance, utilities, medical and first aid, enrollee identification, food, recreation supplie.s, training, audit, etc. Transfer your total to Line 8, Part II-Budget Data. - OBJECT CLASS CATEGORIES FEDERAL NO~-FEDERAL ~l~TCH TOTAL INKI~D CASH YCC t-shirts $ 60.00 0 0 $ 60.00 (20 shirts @ $3.00 each) .' . .\ , - . . \ i ~ fiO 00 0 0 $ fiO.OO - 1. Project Number: 2. Project Name: Chesterfield County Youth Conservation Corps Address: Department of Parks and Recreation P. O. Box 40 Chesterfield County, Virginia 23832 3. Project location: Chesterfield County, Virginia 4. Sub-Grantee: Chesterfield County Department of Parks and Recreation 5. Hand Ownership: County 6. Number of youth: 7 males, 7 females, 2 youth leaders 7. ~ of Project: Non-residential 8. Length of session: 7 weeks beginning June 23, 1980, ending August 8, 1980 9. Cost of Project: $21,600.00 10: Description living conditions: Not applicable 11. Project staff: a. Work Project Coordinator (1) b. Environmental Awareness (1) c. Crew leaders (3) d. Youth leaders (2) 12. Work/Learning Projects Major Project: Trail Construction Planned Units of Production: 1 mile Description of Project: Hiking trail construction through a mature forest and over fairly level terrain. E.A.: Soils studies as necessary to detennine potential erosion, compaction problems which lead to trail depreciation (also management practices). Trail will run through a nature timber stand which can lead to forest ecology studies. Study of trail construction including types of trails, location of trails, use and misuse by park visitors, maintenance of trails. Major Project: Stairway Constructton Planned Units of Production: Approximately 150 feet Description of Project: Approximately 150 feet of steps down a steep slope to be constructed of railroad ties and stone. Also proposed is the construction of a handrail on both sides of steps. E.A.: Similar to trail constructionE.A, program. Discussion of reasons for building steps. " - - Major Project: Br)uge Construction Planned Units of Production: 120 X 5 feet Description of Project: A bridge over a creek intended for foot traffic. Design similar to marsh boardwalk supported by telephone pole uprights and 2" X 6" stringers. Handrails on both sides of bridge. E.A.: Stream ecology. Reasons for building selected design. Impact of bridge construction on stream eco-system. Major Project: Observation Towers (2) . Planned Units of Production: 2 observation towers approximately 8 feet high with a 20' X 20' deck. Description of Projects: Elevated towers at two points along nature trail and looated near river bank to be used for marsh wildlife observation. E.A.: Marsh ecology: comparison of marsh and Appomattox River environments, importance of preserving and improving marsh habitat. Influences on marsh aquisition from Continental Can Co. Marsh wildlife, energy webs. Major Project: Archaeological Investigation Planned Units of Investigation: 2-3 days of "digging" . Description of Project: Tentatively' planned to work under an archaeologlcal field supervisor investigating earthworks at Point of Rocks Park. E.A.: Discussion of history of earthworks. Visitor impact on historic sites. Discussion of past and present cultural demands and effects on environ- ment. Major Project: Landscaping of Park Entrances Planned Units of Production: Entrances of Matoaca, Ettrick, Ecoff Parks as designed by Superintendent of Parks. Description of Project: After park signs are erected, enrol less will plant trees, shrubs, flowers, and grass. Throughout summer enrollees will be responsible for care of plants. E.A.: During preparation of soils for planting, conduct a soils analysis includ- ing Ph, compaction, moisture, etc. Presentation by nursery on planting and care of new plants to aid survival. Discussion of types ,of plants chosen for landscaping, why they wer~ selected. 13. Enrollee Day: $3.00 /hour x 6 hours/day = $18/day 14. Description of Health and Safety'Plan A health and safety plan that is not carried out by staff and enrollees is wOl~th- 1 ess. Therefore the importance of constant "safety" supervisi on including proper clothing, use of safety equipment provided, and. theiden1Jtficatio[l of the potential accident situation will be stressed to the staff during their orien- ta t i on . For the enrollees, the h & s plan will get underway with a first aid presentation by a local emergency medical technician on the first or second day of the project. In order to emphasize safe and correct tool use, the enrollees will be responsible for keeping the tools in good condition. Before any tool, not previously utilized by the YCCers is used a staff member or possibly a knowledgable enrollee (Youth Leader?) will demonstrate its use. All YCCers will work.together to identify potentially hazardous situations before beginning a new work project. ~ , ' . \\': f~~\\ \: ;" \"\l:'ll\f+' . _, i~'" , 'i \\ 1\ .'//.':'--t., I 'II '\~ ' . l' \!'.) "j 'II _ . i,' \ ,I, \( I { A , . r') V ~ . .- . II I j~-, t r .' 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'}'. .\~ ;\. \\) 1/ '" \ (~~. '1(.\' I: 0 w .//" I ,) \ ~\ o.J /i['^"/r:0 ,I ( ~ / ) ~ <s. IV ~ .V,. ....... . -J if; ~[, ,,' / \ \ /'/. - '. .~. tn '!f[>~ "'~l}/kt:., '\ I.,,,,,~};;'i ,.. ,'I!I /')j: - \ .J: II', .~. <.,f^. "'.. -',... ...-..~......./.,./';.;/., .... ,.'." \\ 0", _../ yf,/~ J./J.., "1 J'\ \, ///,' //.'.... ....' ~\ ,-; c';" ,. ....::,.""~---., ., "'. /', .~ 1,. ,.~/// '.... I. ..-- fi' i t 1\ I ,'; r- :r \\O~ )', l 'r . ~l ~' j I / ! ! '-f- / J I <, ~, ., ( / cJ Q .L ..._..__. [J)oCJ ~ Q a '. I \ \ \ \ .tJ. LJ " ~ rJ .. '" ,. ~ ... ... .., "<. ('0)) , \V-~. l '" " , .~ ~ . ~ .%; ~_.;.~t <::) ~;.. / ~. ,) / I' \ r' > ! ~~ IX :J rn ~ ,~ "~ ~ I ~ '" OJ OJ o C' \. \) r'~\ c\. ~ ~ u. J: 0 0. ~ II ~ o 0. o ... > ... 2: :J o U c( (J - -I ~ I'J ()) u: a 0: - w > ?- m w I U lJ Z ci z 1- W W :r.: (/) ~ ~<\ .--- :r .,..- ..;...: n. '\ '- -=_..... . III ;i ri '(;. --________10" __ III '. . _~_,. '" l III l..:l --- '.4,.' . .-' ...,1lI.J 0_ (,. > :: :i ( O. . \:", i ( m u ~ 0 0 ')\ 1 )/o.i o !ll.. I- I ( , III Z U ' III Z ( ..., II '" ... llll a c o:t .. - - A first aid kit wi I I be kept with each work crew, The most important point in the health and safety plan is the fact that it takes time to implement and that it is just as important as a good work/learning program. 15. Description of Enrollee Recruiting and Selection Selection of enrollees from the Chesterfield County applicants will be per- formed by the Virginia Commission of Outdoor Recreation. During the winter of 1980, when many school classroom nature programs are requested, the County naturalist will incorporate YCC recruiting into appro- priate presentations. Selectees from the following zip codes will be eligible for Chesterfield County's YCC project: 23235 23234 23224 23225 23831 23832 23834 23860 23113 23863 16. Staff Recruiting and Selection System During January 1980, all upcoming summer positions with the Parks and Recreation Department including the YCC positions are listed. These notices are sent to all local public schools 'and college and U.Qiversities statewide. To insure minority notification, the Department will personally contact local colleges with a large minority population such as Virginia Union University and Virginia State College. Also an advertisement will be placed in the NAACP newsletter. 17. Chesterfield County agrees to conduct any and all testing that is deemed necessary and essential for YCC enrollees by the funding agency. 18. Chesterfield County agrees to comply with the regulations, policies, guidelines, and requirements including OMB Circulars A-87, A-95 and A-102 as they relate . to the application, acceptance and use of federal funds for this federally funded project. 19. Chesterfield County agrees to comply with Title VI of the Civil Rights Act of 1964 (P.L. 88~352)and in accordance with Title VI of the Civil Rights Act of 1964 (42-USC 2000d). " - -, ~, . ( PART IV ASSURANCES The Applicant hereby assures and certifies that he \~ill comply with the regulations, policies, guidelines, and requirements including OMB Circular No. A-95, A-102 & FNC 74-4 as they relate to the application, acceptance and use of Federal funds for this Federally assisted project. Also the Applicant assures and certifies with reppect to the grant that: 1. It. possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. 2. It will comply with Title VI of the Civil Rights Act of 1964 (PL 88-352) and in accordance with Title VI of that Act~ no person in the United States shall, on the ground of race~ color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjec~ed to discrimination under any program or activity for which the applicant receives Federal financial assistance and will immediately take any measures necessary to effectuate this agree~~nt. ( 3. It will comply with Title VI of the Civil Rights Act of 1964 (42 USC 2000d) prohibitiqg employment discrimination where (1) the primary purpose of a grant is to provide employment or (2) discriminatory employment practices will result in unequal treatment of persons \-lho are or should be benefiting from the grant aided activity. 4. It will comply with requirements of Title II and Title III of the Unifonn Relocation Assistance and Real Property Acquisitions Act of 1970 (PL 91-646) which provides for ~air and equitable treatment of persons displaced as a result of Federal and federally assisted programs. 5. It 'will comply with the provisions of the Hatch Act which limit the political activity of employees. 6. It will comply with the minimum wage and maximum hours provisions 'of the Federal Fair Labor Standards Act. as they apply to hospital and educational institution employees of State and local goverrunents. 7. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others. particularly those with whom they have family, business. or other ties. 8. It will give the grantor agency or the Comptroller General through any authorized representative the access to and the right to examine all records. books, papers, or documents related to the grant. ( 9. It will comply with all requirements imposed by the Federal grantor agency \ concerning special requirements of law, progra~ requirements, and other administrative requirements approved in accordance with Ol>1B A-I02. ~ ..\", ( ( ( .~ ..... 10. It will insure that the facilities under its ownership, lease or super- vision ~lich shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 11. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976. Section 102(a) requires, on and after Harch 2, 1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing ,and Urban De\: ~lopment as an area having special :f.1oQ..d haza rds. ThE!, phrase ,".Federal financial assistanc:e" includes . any fonn of 16an, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. 12. It wil~ assist the. Federal grantor agency in its compliance with Section 106 of - the National Historic Preservation Act of 1966 as amended (16 use 470).; Executive Order 11593, and the Archeological and Historic Preservation Act of 1966 (16 use 469a-l et seq.) by (a) consulting with the State Historic Preservation OfficE.r on the conduct of investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties, and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 13. The grantee agrees to administer tests aand questionnaires; conduct interviews; submit enrollee statistical and work accomplishment data; and otherwise assist the Federal government in collecting information. 14. It will comply with Section 504 of the Rehabilitation Act of 1973 as amended (29 use 794) and all regulations, guidelines and ip-terpretations issu~d pursuant thereto. Section 504 provides that no otherwise qualitied handicapped individual shall solely by reason of his llandicap, be excluded from the participation in, be denied the benefits of, or subject to discrimination under any program or activity receiving Federal financial assistance. ~ - - CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING DATE: September 26, 1979 AGENDA ITEM NUMBER: 6.B. SUBJECT: - County Library Request to Apply for a Grant from the Virginia State Library. COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - Recommend Approval. SUMMARY OF INFORMATION: - The County Library is requesting to enter into a project with the Virginia State Library in order to achieve a catalog data base which will be compatible with that used by the Virginia State Library. (See Attachment I). The project, which will be conducted during the current fiscal year, will be funded in total by the Virginia State Library through a library grant. The grant amount requested is $50,475. Lane B. Ramsey, Di tor Budget and Manage ent ATTACHMENTS: - ~YES DNO . . SlGN\TURE~~ )L:2~, - - I ...r'~ Name of library Chestc. ('i.eld County Public Library Address P. O. Box 29, 95(H Lori Road, Chesterfield, VA 23832 Name of project Computer Catalog Data-Ra~e Conversion Project Duration of project Geographic areas to be served (counties and cities): Initially Chesterfield County Pub- lic Library, but the Virginia State Library will be able to use it In productIon of a UnIon Catalog tor the State. _ Number of persons served by project 126 ,365 - Che s t e r fie I d C oun ty Predominant characteristics of area served by project (give best estimate of the number and distribution of persons in the area served by the project). Urban 41,806* Suburban Rural 35,049* Type of group served by project (check one which best describes project). uonomicaUy disadvan taged Physically handicapped (Number blind) Institu tionalized limited English speaking General pubUc of area Other (specify) . Children ~~gL U) Youth (ages 15 - 24) Age group served by project (give best estimate of number of persons for categorieS' as designated). 18 . Working age/graduate (ages- ~3 - 64) ) 4 4!1:** Aged (age 65 + . 0 37.5%** 58.1%** Ethnic or racial group: Is this project primarily for a specific ethnic or racial group 1 Yes .No Give best estimate of number of persons in the following groups who will be served by the project: Native Americans Orientals Blacks Black & Other Races 11.5% 8,858** Whites 88.5% 67,997** Spanish speaking Other Number of participating libraries and agencies: Public School Vocational Junior College Other Academic Special Hospital Correctional Residential Schools Other Total Please attach a narrative program which includes the following: 1. A description of the project 2. Identified needs being met 3. Contribution to fulfLIling overall goals of the library 4. Method of evaluating the project S. Plans for continued funding if applicable *1970 Census of Population - Dept. of **1970 Census of Population - Dept. of Table 16. . (oved... Commerce Nl.illlber of InhabItants - Vlrglnla - Table 9 Commerce - General Pop. Characteristics - Virginia - - BUDGET BASIC GRANT Salaries and wages (not to exceed 25 '%. of grant) Contractual selVices Other expenses (plea'ic specify) Books Audio-visual materials Equipment TOTAL (not to exceed amount .of baSic grant) BUDGET SPECIAL GRANT . 10,200 34,361 Salaries and wages Contractual services Books Other. expenses (please specify) Audio-visual materials Tape for State Library 1,350 Equipment 6,564 ., TOTAL 50,475 FISCAL OFFICER (responsible for handling all library funds) George W. Moore, Treasurer CERTIFICATION OF THE PROJECT APPLICATION: We, the undersigned, certify that this project application will be the basis for the operation and administration of the project for which LSCA Title I funds are requested. We will make expenditure and other reports and will comply with such fiscal provisions as the Virgulia State Library requires. (Signed) '-'~;;;JI c"~ /~~";V/ ; ~~,>z.. ,,/~':'?;Z,7 Librarian Gene 'Harrison Knoop - .....ate.. 4~ //> '.; u, ,(. // / ... (Signed) ~~~ < ~) ri c: .-'~ L:{~~ ~.. ~) geveHw,g body ('..ounty Administrator Date: 9-/7- ;-jJ? Approved: -. Donald Haynes, State Librarian Date: V.i,r&inia State Library, 1979 - - L~ j lM"'TO"'~-:~ OIs,rfUCT Cr~ESTERFIELD COUNTY L1BRAro(y oo....no Or:' SUPf.nVI~OH~i [ ME"LI"~ 0 NEIl.l.. CHAIHMAN JO..&.N GIHO".J( VICE CHAIRMAN MIOl(JTHI".... Olsr'HCT POBOX 29 C l. OOQ""'",,,, CL0-"(~ ""LL OIS''''CT J RUFfiN APPERSON O^L( OI""I'l'ICY CHESTERFIELD, VIRGINIA 23832 NICHOLAS r.1 \""'::;.-~ER (,4"1..0"'0 0000 .[ItM UnA OIST PICf CCII ,r, rv I\IJ~.1IN"', II-'i' I' 'I' Data-Base Conversion PToject 111is project has as its goal the cOIwersion of the library's C(!vI catalog data base from its current non-standard fonnat to standardized MARC fOTInat. This \rill be done through the services of Auto-graphics, Inc. Auto-graphics will search the Chesterfield County Library data base against the n\RC data base uslng a search key. Each record found in the HARC data base will be extract- ed and will be listed in a print out. Each original libTary TecoI'd will also be listed in a print out, so that the library can compare the two records for making changes to the ~V\RC record. Corrections will be made to the rvtARC extracts and the print out !,vi] 1. be returned to Auto-graphics for keying. The remaining records v,rill be reached on a SOLINET teminal and'-hits will be extracted from the SOLINET data bnsc. 111e tape of hits will be sellt to Auto-graphics so that the SOLlt\'ET records can replace the original CCPL records for those items. The tags for the records not found in SOLlNET will be dlanged by hand on the pI'int out and returned to Auto-graphics for keying. Auto-graphics will then produce the upgracied Chesterfield Count),. C{};l catalog. 1he data base conversion project will serve to upgrade the Chesterfield COlmty Library COl.! catalog to iv~'\.RC fonnat. .As the library's data base is now formualtec1, it is not COTTl- patible with machine-readable data bases found in other libraries in the state. Tn order to enter into cooperative ventuTes \vith other libraries, including entering the library's holdings in the Union catalog flIDded by the State Library, the data base must be upgraded to H\RC fonnat. Since the goal of the library is to provide the most comprehensive service to the largest mnrtber of citizens, the accomplishment of this proj ect will enable the libr:uy to rea li:e its goal through cooperative ventures whidl will serve to extend the resources of the li- brary. 111e proj ect can be evaluated. by examining the print outs to be retUTllcd to Auto-gr2.ph lcS and by d1ecking the reports and bHls from Auto-graphics listing the number of transac- tions. 111e Tlllmbe r of reco rcIs upgraded can be compared wi th the total munber to be dl~ne per month or in any other time span to see hOi~' the proj Gct is progressing. Continued flmding will not be required. once the conversion project is completed, because new records will be entered in the catalog in Mt\RC format. - - C H EST ER FIE L D COUNTY BOARD OF SUPERVISORS MEETING DATE: September 26, 1979 AGENDA ITEM NUMBER: 7. SUBJECT: - Resolution Authorizing County Attorney to Enforce Lien for Delinquent Real Estate Taxes COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - Recommend Approval. SUMMARY Of INFORMATION: - On motion of , seconded by , be it resolved that pursuant to S28-l0l6 of the Code 6f Virginia, 1950, as amended, the County Attorney is directed to enforce the County's lien for delinquent real estate taxes on two parcels of land located in the Midlothian Magisterial Dis- trict of Chesterfield County, designated as lots 7 and 8 of Sunny Dell Acres Subdivision. SU~itted by: /~.~("-.. L. l~.A~/) ATTACHMENTS: - DYES lli]NO . . SIGNATURE: ~~.:IR~~ COUNTY ADMINISTRATe&" ... - CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING DATE: September 26, 1979 AGENDA ITEM NUMBER: 8. SUBJECT: - Consideration of Lease Agreement with Proctor Aviation Services, Inc. COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: _ Recommend Approval. SUMMARY Of INFORMATION: - See attached proposed lease. Su~itted by: 3;f~J\ '- . ~h .'^-<J ATTACHMENTS: - [XJ YES DNO SIGN,'HURE: .... - CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING DATE: September 26, 1979 AGENDA ITEM NUMBER: 9. SUBJECT: - United Way Campaign COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - Recommend Approval. SUMMARY OF INFORMATION: - WHEREAS, The Chesterfield United Way Campaign begins October 2, 1979; and WHEREAS, Solicitations will be made of all County employees to pledge a portion of their earnings to this campaign. NOW, THEREFORE, BE IT RESOLVED That this Board of Supervisors does hereby unanimously endorse the United Way Campaign '79. AND BE IT FURTHER RESOLVED That this Board heartily urges all Chesterfield County Employees to give generously of their resources to this worthy endeavor. Submitted by Lynn Wingfield ATTACHMENTS: - DYES ~NO SIGNATURE: ~~dR.~~ COUNTY ADMINISTR~R'S ~ - - "" CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING DATE: September 26. 1979 AGENDA ITEM NUMBER: 10 SUBJECT: - Petty Cash Fund - Airport COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS:- Recommend the petty cash fund in the amount of $150.00 be transferred from Mr. Dennis Parker to Mr. Dean Combee. SUMMARY Of INFORMATION: - Petty cash funds are established in the name of the individual responsible for the fund. Mr. Dean Combee has been temporarily appointed as Acting Airport Manager, vice Mr. Dennis Parker. During this tenure, Mr. Combee should assume responsibility for the fund. ATTACHMENTS: - DYES [iNO SIGNATURE: =r~j~~ COUNTY ADMINISTRAT 'S . - -. r- CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING DATE: September 26, 1979 AGENDA ITEM NUMBER: 11. SUBJECT: - Federal Housing for mentally retarded adults COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS:- Recamend Approval. SUMMARY OF INFORMATION: - Chesterfield County Mental Health/Mental Retardation Services Board is interested in pursuing the development of two additional group homes for mentally retarded adults. The method under consideration is through Virginia Housing Development Authority construction funds and Mental Health/Mental Retardation Services Board operational funds. The Mental Health/Mental Retardation Services Board has been encouraged by Virginia Housing Development Authority and Department of Mental Health and Mental Retardation to pursue the development of these two homes. The houses would be built with 100% Virginia Housing Development Authority money with program operations cost funded through the Mental Health/Mental Retardation Services Board in the same manner as other programs. Attached please find information describing the program under consideration. ATTACHMENTS:- IKlYES DNo SIGNATURE: -r~~~r ~ .... Virginia Housing Development Authority Residential programs In the summer of 1975, Virginia initiated a pilot project for developing community living arrangements for adults who were mentally retarded. This was a result of the realization that the state and local governments were going to have trouble affording the number of group homes that the need was dictating. With this awareness, the State Department of Mental Health and Mental Retardation contacted Virginia Housing Development Authority about their interest in the federally sponsored mortgage money for construction or rennovation. After further exploration, rennovations proved non-feasible because of restrictive building codes. But Virginia Housing Development Authority had mortgage money available and was willing to work with the State Department of Mental Health and Mental Retardation to develop a program to provide housing for mentally retarded adults. Very simply, the plan that was worked out provided 100% mortgage loans through Virginia Housing Development Authority to eligible non-profit sponsors and Department of Mental Health/Mental Retardation would assist locales with program operation funds. The mortgage would be paid with the rent subsidies paid to the residents of the house. The cost of the house (i.e. the mortgage) must be tailored to equal the total money available through the rent subsidies. The amount of the rent subsidies is determined through HUD by locality, unit type and unit size. So, in underwriting the financial feasibility of these projects, it is necessary for Virginia Housing Development Authority to balance the income generated from the units with expenses of operation and debit service necessary to amortize the total development cost. Once this is done, the real estate component becomes self-supporting and the non-profit sponsor is not required to expend any funds for its operation. -. - Chesterfield Mental Health/Mental Retardation Services Board Group Home Project Chesterfield Mental Health/Mental Retardation Services Board submitted a proposal to Virginia Housing Development Authority to be considered as a sponsor on November 15, 1976. In December of 1976, the Board became an approved applicant. No further action was taken on our application until March of 1978, due to unavailability of Section 8 funds for the approved applicants. At that time, the State Department of Mental Health and Mental Retardation informed us that the set aside would be available within the next several months and to re- activate over planning in this area, which was done. Since the time of initial application over two years ago, Mental Retardation Services have grown and the philosophy of service delivery has become more solid. The clients needs should dictate the program design and in keeping with sound program practices, a handicapped person should receive services in the most intergrated, non-segregated fashion. With this as the basis for our program development, we are proposing the construction of two four-five person houses. This type of house allows us to establish community living programs in a neighborhood, that are congruent with the existing character of that neighborhood. By building "normal" residences, the goal of providing the best quality program in the most intergrated fashion would be accomplished. The Boards proposal to Virginia Housing Development Authority for these two small group homes are accepted. The Mental Health/Mental Retardation Services Board must now seek appropriate approval to further pursue the development of these projects. - - This Housing program is unique in it's utilization of the Federal Section 8 Housing Assistance Payment Program thro~gh HUD. - - CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING DATE: September 26, 1979 AGENDA ITEM NUMBER: 12. SUBJECT: - Allocation of Budgeted Rescue Squad Funds COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - . ~carnEnd the present allocation remain for the current year Slnce l~ was agreed to by the Rescue Squad Association; Chief Eanes wlll be present to answer any questions. SUMMARY OF INFORMATION: - The 1979-80 budget allocates $40,000 to the four rescue squads in the County. The budget did not specify the method of allocation. The Fire Chief has met with the representatives of the rescue squads and this group recommended that the funds be distributed $10,000 to each squad. Half of the funds have already been distributed. One of the Board members has asked that the distribution method be reconsidered by the Board of Supervisors. The following are alternatives that might be considered: 1. Allocate $10,000 to each of the four rescue squads. 2. Allocate the $40,000 to the four rescue squads based on the number of responses by each squad. 3. Allocate $10,000 to each rescue squad as matching funds for donations the squads can produce. Lane B. Ramsey, Dir or Budget and Management ATTACHMENTS: - DYES ~NO . . SIGNATURE: =r~~:~r' - - CHESTERFIELD RESCUE ASSOCIATION Q-IESTERF I an COUNTY COURIl:JJ!.!.SE CHESTERFIELD} VIRGINIA L5~L BENSLEY - BERMUDA September 20,1979 ETTRICK-MATOACA tr. Nicholas}. Meiszer, ~ounty Adminstrator ~hesterfield, Vir~inia 23832 Dear Kr. Eeiszer, On 3eptelflber 19,i 079 at a meeting of thE: '::;hesterfieJd ::::>u.nty ~hIunteer Rescue .3cu.ad Assoc i:ltion 1 t ,,,as br'Ylcr:nt to ou.r attenti:Jn th3t individual me~bers of r~scue sauads had arioroched some members . . ... ,~ . nf the Board of SUDcrvL sors in regards to the re-apporti,on of fund s all,:}ted by the c:Y.mty V) nemter sc.macis. I 1i'lO'J.Id I i1:e to brIng to YO'lr attention several points relating to this subject. leI1 resc.J.c sq'lads injhesterfield:'::olmty have one cam'11on regulation concerning the administration of their respective snuads. This regulation states that the ?resident alone is the spo~esperson for his or her or~anization. The presidents of all four s~~ads were surprised to find out that some ~embers were not satisfied '.lith the decision reached by this association dur1ng the planning phase pri"lr to our $unding request. The policy of the ::;!:'::'lRSA is also that the:;hairman be the only spokesman far this organizati"Jn and in this capacity I have Deen instructed to infor~ you of the followin1 motion. The ':::hesterfiGlc.~ounty Volunteer Hescue ;3quad Association acting on behalf of the four member sauads does hereby state that the division of f~~ds approbated by the ~ounty of Chesterfield shall be divided in thE: same r.mnner as 1\TaS stated in our or1i!,inal cantact T,\11th the Board of Supervisors, four eq'.lal parts, anei to thank the :'jo'.mty l,cJr1inistrator and the. E0ard af Suprevis0rs for their u!1derstanding and considerat:i.cm in 0').r behalf. Let the rec')rd sh')',v this mot::)Jl. T:!as 'Jassed by 9. iJ.nanir:101.1.s vote. It is the ~oal ')~ the Associ~tion t"J ~rovidc the citizens of this ~rp::> .,Tl.t'- +}le IO'8'C.+ -'lUe,,,,,,"pn..",,y 1 (!I('l'C::>l :.'e.r'71.....c. D')"Si}'lo pnr; t1,_i.::: ,~.:k _ ......-.'.:... \<J.. ..1 '-.'.,.,_J. J . ..0v ...,J.. J.J. ;",...,......._ _ ~.' ~". ::.J.-," :.J \: '--',.... .... .....:> ..,;...;..J",~. ~ V -...~.; c~n only De accompl!she( by ~ unified endeav~r. If I may be ~~ any additi~naJ help please feel free to co~t~ct me. FOREST VIEW FOUR SQUADS SERVING CHESTERFIELD COLNTY MANCHESTER - - CHESTERFIELD RESCUE ASSOCIATION O~ESTERFIELD COUNTY COURIUQU~E CHESTERFIELD) VIRGINIA L5~L BENSLEY - BERHUDA September 20,1979 ETTRICK-HATCACA J.r. 1::LC!1I)ln.:3 ]'1. !:0.L3Zer, Gounty Adminstrntor ~hesterfield, Virginia 23832 JJcar l<r. L':nLszer, On 3epten:bn r 19, 1 Cl'79 at ,~ meeting of the Ghesterfi eldGounty V~)lunteer TleSCllC! ;3qun.d Associcttion it viaS brouGht to our attentinn that individual mp~hers of rescue squads had approched some members ')C the :3i)ard of :jqj)r'rvLsors in regards to the re-r.tpplH'tiJ"m Df fl.).:"I(;s 3.11,)t by tilt) c):mty t'J r~18n1ber SO\F1d~). I W)'IJ.cJ. li1~e t() bring to y()ur a:ttention several points relating to this slJb.jc(~t. ;\11 rese:18 sa (.cl.d~) in ;~bestcrfield GQnnty have ()ne CDm'1V)E rC~;111.:J.t:L)n c)nccrn:Ln'-; the (l(!rJ:in:Lstr3.tion af their respective S'111[;.d5. Th:i s rcgul:3.ti')n state:.; that the ?rE~sident alone is the sp01~esperS')l1 f'r)l' his (H 1'1e1' ()ri~;-Ul:Lzation. The presidents of' all four sO:.n.ds were surprised to find out that some members were not satisfied with the decision reached by this association durin~ the planning 111iQ.se prinr t/) 1)1.1I' funding request. The policy of the (;'~'1H:)A is als() that trIG '~':ail'J:lan be the only spokesman for this orgrtnLzati'm and in this capacity I have been instructed to inform you of the , r:}llO\tlin~ :iiotir)D. The Chesterfield ~ounty VDlunteer Rescue Squad Assaciation actin~ ,m behalf of' the rnnr member sauads does hereby state t}Vlt th(~ divis:ion Dr f1;:l\]S approbated by the (~r)Unty of Che:-,terficld shall bc di vided. 1.n the S3.me Elanner as 1vas stated in 0'..11' original c'1Y"tact T;!.ith the Bon.I'd nfS'lpcrvis()rs, four equal parts, and to tllJ.nl-: th(~ :-::o'mty Aded.nistrator and the Board of Suprevisors fOI' their undcrstan(1in[; and e,)Ylsideratiol1 in onI' behalf. LGt the rpc0rd shr:>',^, this motion ,'ms 1)assccl by a \.1nani1:'1.o1.1.5 v.")te. It ts th(~ (~')n.l ')" the Associc'tti011 t.') I1r!)viuR the c:i.tizcns ()f this 0.1'C:) ~:Ji. I,ll t !V' be ~3t :;u (; r':c~l:~y }" ed i. c3.1 ;3cr'J1. c e po 3 S i bIc and t}'lL, c':.n onl? [if' r.:J~c')ri'pJ i.:3hn:' by a unified enclea'J0r. Tf' I rnrJ.;J be? ,)f '1.ny :l.dditi',nal hel.p please foc)l free to C")'lt'tct ne. FOREST VIEW FOUR SQUADS SERVING CHESTERFIELD COUNTY MANCHESTER '- - CHESTERFIELD RESCUE ASSOCIATIClJ Q~ESTERFIELD COUNTY COURI~SE CHESTERFIELDJ VIRGINIA L5~L ~ENSLEY - BERMUDA ETTRICK-MATCA.CA o t b ?(~ .10'70 0ep'em Dr I...), / / l~ r. i:lch.;)lJ.s l"". . l;o:~. 3~cr, 90\.mty Adminstrator '~hest '2rfl (:~ld, '11 r."',Lnla ?3d 32 Dear ~;r. r~ szer, On September 1o,IO}9 at a meeting of the Chesterfield County ~hll.lnteer n8~;C1)C IJq;Jacl AssQciat:Lon it was brouGht tD our attent:L')n th'3.t incHv:i.d1J..11 n1('lrtbers of rescue sel1.Dds h8.d approc'ned some rnemor:I's .')f the I)'Y'1.J'c1 of 'Ju.ncTvLsors in regards to the re-appnrt:L0n nf runt:::; aI1r)tc( byLl10 c'J:mty to mOi'ibor So1UJ.cJS. I 1:):)'J.1(1 lll;() tr) bri.ng to your .'1:ttcnL:i.on se~eral points l~elating tr) this sub,juet. /J.l reSC'le ~;cnad;c; Ln Ghc;sterfield C:::lunty have; one c()m'1"i'Jn rCZ1Jlo.ti}n c.)ncerniY}'~ the o.d:);i.nistration of their rcspecti\JC~ s'l'..w.ds. 'L'h5 s rc:;u1at.i')D states tInt the President alone is the sp')"t~espcrs')n fC)r his or bel' ')!';:~anization. 'rhe presidents of all four s0ul.ds were surprised to find out that some members were not satisfied with the decision reached by this association durin~ the planning :o11.::1.8e pri')r to '))l.I' funding request. The policy of the CG;n~:)A is .'11s') th'::l.t thc':>~aLr~;1an be the only spokesman for this organizatim and in this capacity I have been instructed to inform you oP the \ foll'11:Tin:; moti()n.. Tho Chesterfield ~nunty Volunteer Rescue Squad Association actinc rm behalf 0f tl1c [r)11r meplbe:r souads does hereby stat.e that the, ch vision '}e' f'r:.:.1.\.] s appro ba tOG by the ~()unty of ChO;5t erfic1d shall be eli vidod in the same 63.nnOr as l.m 8 stated in our or :Lginal cor'.trlct t..fith the l3ot.l.rJ of r3u'pervisors, four equal Darts, an6 to thani-: th(~ '::o'mty J\cJri-Lnistratar and t[-1O Board Qf S1J.previso!'s fOI' their undorstanc1in',: and crmsideration in our behalf. Let the rcc0rd 8h0.'" th:Ls motion I.ras 'Jassed by a unanimol.ls vIJte. It is t}; r (~')'1J. OJ ~~ tj'.e :\s so ct~tion t C) Dr') vide the ci t i zens 0 f' t hi S O.Y'C:'1 ',.rith tl1f' bcst;~mcr':ency I'cc1ic:J.J.3crvic8 pr)ssi.blc Gno thL, c".n ()~lly l ,I" ;~,cC'V:'. pI i. :5hcr' by 0. un:i. f i ed enclea 'lor. If I nin.;'; 1;0 rd 'J.ny ~Hlditi()n:J..l help plcasc~ fCJcl free to c-nt'1.CG ,,~c. FOREST VIEW FOUR SQUADS SERVING CHESTERFIELD COUNTY MANCHESTER ---- - ,,,'.: CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING UATE: September 26, 1979 AGENDA ITEM NUMBER: 13. SUBJECT: - Presentation by Thomas W. Cockerell, AlA on the Proposed Work Release Building for the Sheriff's Department COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - The proposal is to construct a dormitory type facility to house participants in the work release program. SUMMARY OF INFORMATION: - See Enclosed Booklet. Submitted by: c~A~euZ ATTACHMENTS: - ~YES ONO SIGNATURE: r /"*, ""'"" r SEPTEMBER 21, 1979 r- -" ,.- PRELIMINARY REPORT ! I r AND ."'" r I - ,.... OUTLINE SPECIFICATIONS I r FOR ,.- J r NEW MINIMUM SECURITY WORK RELEASE FACILITY CHESTERFIELD COUNTY JAIL CHESTERFIELD COUNTY, VIRGINIA r r THOMAS W. COCKERELL, ARCHITECT BON AIR, VIRGINIA - ,.. SOUTHERN ENGINEERING, INC. (MECHANICAL & ELECTRICAL) 7206 HULL STREET ROAD RICHMOND, VIRGINIA 23235 r .,.. r . DUNBAR, MILBY & WILLIAMS, ENGINEERS ( STRUCTURAL) 1011 SYCAMORE SQUARE MIDLOTHIAN, VIRGINIA 23113 r ,.... ".; - SEPT~fBER 21, 1979 PRELIMINARY REPORT AND OUTLINE SPECIFICATIONS FOR NEW MINIMU}1 SECURITY WORK RELEASE FACILITY CHESTERFIELD COUNTY JAIL CHESTERFIELD COUNTY, VIRGINIA THOMAS \.J. COCKERELL, ARCHI TECT BON AIR, VIRGINIA SOUTHEP~ ENGINEERING, INC. (MECHANICAL & ELECTRICAL) 7206 HULL STREET ROAD RICHMOND, VIRGINIA 23235 DUNBAR, MILBY & WILLI~~S, ENGINEERS (STRUCTURAL) 1011 SYCAMORE SQUARE MIDLOTHIAN, VIRGINIA 23113 - BACKGROUND The original jail facility was constructed for the prime function of maximum security. Later additions and modifications addressed the same functions and operations. As new programs developed to deal with the rehabilitation of convicted offender's, the physical jail building has been unable to adapt to these new needs and varied functions. Space normally reserved for maximum security began to house minimum security offenders, reduci:1g the net housing capacity. With the inter- jection of this new form of security, new and old procedures had to be compromised, while maintaining the essential operations of a joint maximum/minimum security facility, increased usage of the work release program has necessitated the addition of a separate minimum security, work release facility. - SPACE NEEDS Minimum security risk inmates and work release is projected at 15 minimum. with a maximum of 40. Based on Virginia State Department of Corrections Design Criteria and input from the Sheriff's Department, and the County Administration, it was felt several small dormatories rather than one large area would afford the best control of inmates, with a minimum operating staff. Support facilities such as dining, activity area, and security control could then be centralized. - DESIGN CONCEPT SITE & BUILDING FORH The site selected for the new minimum security work release facility is immediately adjacent to the rear of the existing jail, in the area presently occupied by the inmate exercise area. The site is cle2r of vegetation, with a flat topography, affording minimum site work excavation. All necessary util~ties are available, most within a short range. The site is enclosed by an existing security fence with a controlled access gate. The design acknowledges the different functions of the minimum security facility, while retaining a necessary close proximity to shared functions within the existing jail, i.e., food services, (this is addressed later), health facilities, library, operational staff, etc. Primarily, however, the physical arrangement has been planned to accomodate the unique intErrelationship functions of the new facility, the existing jail and the schedule of its participants in an orderly and efficient manner, and to produce an environment conducive to maximum benefits both to the staff and inmates. A particular problem of a new building adjacent to the existing jail was to refrain from an "add on" appearance, yet relate in scale with the mass of the jail. To accomplish this, the new facility was set at an angle to the jail, with a single story connecting corridor. This provided a visual and functional -. unity, while simultaneously creating an inmate exercise area, screened from public view. The brick used for the exterior will be selected to be compatable ~"ith the existing jail and nearby administrative buildings. Security screens are the full size of the windows which they cover providing a pleasing visual appearance, ending the threat of contraband entry, and providing a means for fresh air through the ~.,indows beyond. -. CIRCULATION General access to the new facility is gained thru the existing remotely controlled gate. Upon entering the security fenced lot, approach and entry is monitored from the control room which has sole electronic operation of all doors. The existing road servicing the kitchen and trash receptacle will be relocated due to the placement of the new facility. This will be addressed under a separate section. Handicapped access has been considered. Finished floor grade will be such as to allow dirpct access without ramps. All doors and corridors will accomodate the handicapped. ..... BlITLDING DESCRIPTION The Minimum Security Work-Release Facility is composed of two distinct functions. The first floor contains an entrance lobby, serving both an outside door and the corridor from the existing jail. A waiting area, search and detention room, envelope the control room; all can be viewed from the control room. Food trayed from the existing kitchen is served in the room immediately to the rear. This room also serves as a multipurpose activity room. One dormitory is located on this floor with accommodations for the handicapped. The remaining areas are support areas for the major spaces: janitor closet, electrical room, storage, stairwells and corridors. The second floor has two separate dormitories. All three dorms have interior toilet and shower facilities, with the dormitory capacity based on a minimum of 75 square feet per person. An exterior deck is provided on this floor allowing for staff observation of the exercise area. ~ CONSTRUCTION The Minimum Security Work-Release Facility structure will consist of masonry bearing walls and concealed beams and joists. Open web steel joists will support the roof and second floor. All floors will be steel trowel finish cast in place concrete. The steel joist will be sloped to provide positive roof drainage and covered with steel decking. Rigid insulation on the steel deck will vary in depth to supplement the roof drainage system and provide thermal insulation. Gravel surfaced built up roofing will be applied to the insulation to provide moisture protection. Foundations will be reinforced concrete spread footings. The first floor is mesh reinforced concrete slab on grade. The typical exterior wall will consist of 4 inch nominal thickness face brick on the exterior, a one inch air space, one inch rigid insulation boards attached to 6 inch nominal thickness lightweight aggregate hollow load bearing concrete block. Interior bearing walls will be constructed of 8" lightweight concrete block. Interior non-bearing partitions will be 6 inch nominal lightweight concrete block. .... All ceilings will be suspended drywall. With an approximate finished height of 8 feet, 9 inches. All piping, conduits, and ducts will be concealed. All interior finishes will be painted concrete block, painted ceilings and exposed concrete floors, finished with a sealer. .- KITCHEN STORAGE Storage for the existing kitchen is not only limited but split. Food stuffs are stored in a room designated as an inmate activity room or the second floor above the existing kitchen. This food must be carried thru unsecure corridors, out of doors to the kitchen. A new 15' x 32' food storage room is planned adjacent to the kitchen. This will aleviate the existing problem, plus address the question of storage for the increased food prep- aration requirenents when the work-release facility comes on line. This addition will be of similar appearance and construction of the surrounding conditions. As the existing delivery service route to the kitchen would be disrupted by the placement of the work-release facility, a new gate is planned adjacc:nt to the kitchen, serving only the kitchen and waste removal. - OUTLINE SPECIFICATIONS PART 1 - GENERAL DOCUMENTS BIDDING INFORMATION Advertisement Instructions to Bidders Proposal Form PART 2 - TECHNICAL SPECIFICATIONS Division 1 - General Requirements Special Project Procedures Coordination Alternatives Project Meetings Submittals Project Closeout Division 2 - Site Work 2A- Excavating, Filling & Grading Domolition of Existing Fences Removal & Stockpiling of Topsoil Excavation for Footings & Foundations Backfill Operations & Compaction Erosion & Situation Control Protection of Existing Vegetation 2B- Exterior Concrete Work Reference to Section 3A for quality of materials & workmanship. Scope to include walks, ramps. Walk to have broom swept finish. 2C- Site Utilities Division 3 - Concrete General - Refer to ACI Standards, CRSI "Manual of Standard Practice" Materials - Reinforcing steel ASTH grade 60 Welded Wire Mesh - ASTM 6" x 6", No. 10/10 3A- Poured-in-place Concrete Scope to include footings, floor slabs and stairs. Quality control to include mix design and testing by contractor, testing by owner. Materials - Concrete - 3000 psi, ready mix per ASTM C94 - Vapor Barrier - 6 mil polyethylene under floor slab Finish - Steel troweled floor slab, broom finish on ramps & steps. Division 4 - Masonry 4A- Unit Masonry Work Scope to include exterior masonry walls, interior masonry walls. Quality control sample panel of face brick & CMU backup. Weather protection during construction. Haterials - Face Brick - Standard size, color to com?liment existing structures, mortar - Flamingo. Concrete }~sonry Units (CMU) - Lightweight aggregate, load bearing - mortar - natural color masonry Masonry reinforcing & ties - galvanized steel wire, drip cross section Cavity wall insulation - Rigid polyurethane foam board, attached to CMU face by approved method. Cavity wall thru-wall flashing - Neva-Stral. Workmanship requirements as required for first quality wurk. Tool mortar joints in exposed CMU with concave joint; rake & tool face brick joints. Build in weepholes 24" on centers at base of cavities, clean brick by approved methods. Clean CMU with dry brush. Division 5 - Hetals SA- Structural Steel Scope to include columns, beams. Quality control per AISC & AWS Standards SB- Steel Joists Quality control per SJI & AISC Standards Shop painted/primed SC- Hetal Roof Decking Quality Control per AISI, AWS, SDI Standards Materials- 1~ inch thickness, thickness to support all dead loads plus normal live & uplift. Shop coat of baked on rust inhibitive paint. Insulation - per manufacturers instructions and approved shop drawings. SD- Miscellaneous Metal Scope to include steel pan stairs, loose lintels, abrasive nosings for all concrete steps. Quality control per ASTM standards Shop primes (except where embedded in concrete). - - Division 6 - Wood & Plastics - 6A- Carpentry Scope to include misc. wood framing and roof cant. Division 7 - Thermal & Moisture Protection 7A- Waterproofing Scope - exterior wall waterproofing from grade to top of 'vall. Materials - Approved clear waterproofing spray applied, by Thompson or equal, installed per manufacturer's requirements. 7B- Insulation Scope includes roof rigid insulation, perimeter slab insulation, cavity wall insulation. Haterials - 2" thick polyurethane roof insulation 1" thick extruded polyurethane perimater slab insulation 2" thick polyurethane rigid insulation. 7C- Roofing Scope includes entire roof area Materials - 4 ply built-up roofing, class UL rating, felt vase flashing, gravel surface aggregate, all installed to comply with manufacturer's instructions. 7D- Flashing & Sheet Metal Scope includes cap flashing at roof top wall. Material - 2 part (receiver & cap) painted galvanized Installation - comply with manufacturer's recommendations. 7E- ~oint Sealers Scope to provide sealant at jambs, sills & heads of windows, door frames (interior & exterior). Materials- One part acrylic, 1 part polysulfide - Division 8 - Doors, Windows & Glass 8A- Glass & Glazing Scope - Furnish and install glazing in windows and doors. Materials - Door & window glass - clear double paned annealed insulating glass. Security glass - Bullet resistant glass @ control room. All other view windows tempered screened glass. 8B- Windows Scope includes fixed, vertical operating sash casement sliding windows. Materials - Rolled metal frame & sash members of rolled form tubular construction Installation per manufacturer's recommendations. 8C- Hollow Metal Doors & Frames Scope includes all interior frames Materials - Doors to be flush type, 14 gauge cold rolled steel, reinforced, frames to be 16 gauge cold formed steel, knock down. Anchors as required by manufacturer. Prepare & reinforce doors & frames for hardware. 8D- Security Doors - See Division 10 - Specialties. 8E- Hardware Scope - Provide 3 butts for each door leaf, locks, closers, stops & pulls. Materials - All locks to be heavy commercial master keyed. Division 9 - Finishes 9A- Gypsum Drywall System Scope - Suspension system for Gypsum Drywall ceiling. Materials - 1~ inch cold rolled runner channels, 4 feet on center, 7/8 inch hot shaped furring channels 16 inch on center to form suspension system for drywall ceiling ~ inch gypsum drywall sheets, tape & joint compound. Installation - per manufacturer's recommendations. 9B- Painting, Finishing & Special Coating Scope - Interior CMU walls to receive 3 coats heavy bodied textured paint. Paint drywall ceilings 3 coats. Paint CMU walls forming showers & toilet stalls with epoxy paint. - ~~terials & Workmanship - First Quality. Epoxy coating to be non-yellowing, moisture & mildew resistant. Division 10- Specialties lOA-Security Doors - Scope - Provide maximum security, steel doors at the corridor connecting the existing jail, new facility, and exercise area. Haterials - 3/16 inch double plated steel security doors and frames with security view windows. Install per manufacturer's recommendations. lOB-Security Hardware Scope - Provide security locks on all security doors, master keyed to existing system. Provide electronic operation mechanisms on all of entry, exit and dormitories. Division 11- Equipment Not Used Division 12- Furnishings By Ovmer Division 13- Special Constructi9n Not Used Division 14- Not Used -.. .- DIVISION 15 - MECHANICAL HVAC 15A. GENERAL DESCRIPTION OF SYSTEMS -Heating and cooling systems will be all electric, heat pumps. -TIle facility will be heated and cooled by two roof- top multizone units with supplementary electric radiation where required. -Exhaust systems will be provided for janitors closets. 15B. DESIGN BASIS -Summer Air Conditioning: -Outdoor dry bulb..............................92 deg. F -Outdoor \-Jet bulb.............................. 76 deg. F -Indoor dry bulb...............................78 deg. F -Indoor relative humidity..................... .varies -Winter Air Conditioning: -Outdoor dry bulb.. ............................18 deg. F -Indoor dry bulb...............................68 deg. F -Indoor relative humidity................. .. .. .varies 15C. ROOF TOP H1.:LTIZONE UNITS - HEAT PUMPS -Two units will be required: One to serve the first floor and a second unit to serve the second floor. -The system will have a low velocity type air distribution system. 15D. SHEET }ffiT~L WORK -All sheet oetal work unless otherwise specified shall be in accordance with Sheet Metal and Air Conditioning Contractor's National Association Duct Manuals. ,..:lIIwo.. - -Sheet metal shall be fabricated from standart galvanized sheet steel. -Acoustic lining where required shall be 1 inch thickness. 15E. INSUL\TION -Supply duct shall be fiberglass insulated with vapor barrier. lSF. AUTO~~TIC TEMPERATURE CONTROLS -All temperature controls shall be electric and shall be furnished with the equipment. -Field wiring shall be done under Electrical Work. lSG. TESTING AND BAL~~CING -Provide for testing and balancing all air syster:;s. - - DIVISION 15 - MECHANICAL PLUHBING WORK S COPE OF \-JORK -The work of this section comprises the furnishing and installing of all Plumbing Work including: 1. Domestic Hot Water and Cold Water Systems 2. Soil Waste and Vent Systems 3. Equipment Connections 4. Plumbing Fixtures, Drains and Cleanouts 5. Equipment and Insulation 6. Pipe Valves and Miscellaneous ~~terials 7. Excavating and Backfill for Plumbing Work PLUNBING CODE -All plumbing work shall conform to the requirements of the plumbing code having jurisdiction PLmfl3ING FIXTURES -Plumbing fixtures shall be equal to American Standard vitreous china or enameled cast iron, unless otherwise indicated. -Hater closets in the program center shall be wall mounted elongated with black open front seats and Sloan Royal flush valves. -Drinking fountains shall be of the self-contained type equal to Halsey Taylor, Elkay or Sunroc. -Lavatories shall be wall hung. -Carriers shall be provided for wall hung lavatories. Ail' -.. SOIL WASTE Pu~D VENT SYSTEMS -A compJ.ete soil Kaste and vent system shall be provided and shall disch~rge by gravity to points shown 5 ft. outside the buildings. HATER DRAINAGE SYSTE}I -Roof drai~s shall be by Scuppers & Do~~spouts. DO~ffiSTIC WATER HEATING EQUIP~ffiNT -Furnish and install a vertical domestic water electric storage heater, ASHE labeled, having a minimuD storage capacity. .- - DIVISION 16 - ELECTRICAL ELECTRICAL HORK S COPE OF HaRtz -The Electrical Work includes but is not necessarily limited to the following: 1. Electric service facilities .., .:... ~~in service equipment Panelboards 4. Distribution feeders Light and power branch circuits 6. Lighting fixtures 7. Lighting controls 8. Convenience outlets a -' . Connection of mechanical and plumbing equipment 10. Telephone outlets and empty conduits 11. Fire detection and alarm system -The work shall comply with all laws, codes and regulations applicable to a building to be constructed and owned by the Con:mouvJealth of Virginia, including the National Electrical Code and the requirements of the local electrical power and telephone utilities relating to their respective services. t:ORHAL LICHT fu'JD POWER -Distribution of power from the reain service switchboard shall be by conduit and cable feeders. Feeders shall be provided for all panelboards. -The main servi.ce svlitchboard will consist of a service section with UL service entrance label and a distribution - .- - section. The service section shall contain a fused bolted pressure main s\'Ji.tch with shunt trip and eLF fuses, ground fault detection equipment and current transformer compartment for utility cOI:1pany metering. The distribution section shall contain group mounted molded case circuit breaker feeder and branch circuit devices. Switchboard shall be General Electric or approved equal. -All 120/208 volt panelboards shall be of the deadfront, automatic circuit breaker type with minimum 10,000 ampere interrupting capacity breakers. Panelboards shall be as manufactured by General Electric or approved equal. -1.Jiring for branch circuits .::nd feeders shall generally be Type TH\.J or THWN. -All branch circuit and feeder wiring shall be installed in rigid metal conduit, electric metallic tubing (EMT) or flexible metal conduit subject to the restrictions of the NEe. All conduit in finished areas shall be concealed in floor slabs, above ceilings or in walls. -General purpose conveniEnce receptacles shall be provided as required by the NEe and good industry practice. Receptacles shall be specification grade, grounding type as manufactured by Hubbell or approved equal. -Lighting fixtures shall be provided to produce lighting levels in accordance with rES recommendations. Fluorescent lamps gener:'lly shall be rapid start, warm white, and surface mounted. - -.. TELEPHONE SYSTEM -An empty conduit run will be supplied to the control room for installation of telephone equipnent. AUTOMATIC FIRE DETECTION AND Ah~ID.l SYSTEM -A complete electrically supervised, closed circuit, automatic fire detection ar:d alarm system shall be provided, as manufactured by Honey~ell, Autocall or Standard. -The system shall be complete with all auto21utic and manual alarm devices, alarm signal devices and control panel as required. -, Projected Building Cost Minimum Security Work Release Facility Chesterfield County Jail Chesterfield, Virginia Sit e .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 4 , 000. 00 Building............................................ .$105,500.00 Special Security Features............... .... .........$ 17,200.00 RVAC, Electrical, Plumbing...........................$ 73~y_0~OO $200,000.00 Architect/Engineer Fces..............................$ 13,000.00 Beds, Furnishings, Hisc.............................. $ 8, (jOO. 00 Contingency.. ........................... .. ........... $ {" 000. 00 $ 25,OOO.Cln County Allocation.................................... $200,000.00 Sta te Funding........................................ _:?..._ 25,000. 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SUBJECT: - Bingo Permit Request from Lyttle and Barnes Recreation Association COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS:- Recommend Approval. SUMMARY OF INFORMATION: - The County Attorney's Office has reviewed this application and advises it is in proper order for approval. ATTACHMENTS: - DYES 6aNo . . SIGN,UURE September 20, 1979 The Board of Directors of the Lyttle and Barnes Recreation Clubs Incorporated has approved the application for a Bingo license. Approval is indicated by their signature below.; ~f~~. &()jtW/l(!~ Lee F. McNutt, President Wayne Butler../lst Vice President Joyce Dalton, 2nd Vice President t.j" c'-I c.L.~<l-~1:( e &t!t~r'-~ Christine Collins, Treasurer W~ fl. J/dJ:;' Bi 11 Weltor4' Member-at-Large tif! (r,/CLl; t'X~J .' Al Watson, Member-at-Large f ..- - LYTTLE YOUTH SPORTS ASSOCIATION~ INC. Rules & By-Laws ARTICLE I THE NA.ME A. The name shal l be the /ILyttle Youth Spoflts Association~ Incoflpo%'ated. /I ARTICLE II PURPOSE A. ~o cpeate~ sponsop~ opganize~ and 8UPPOpt athletic ppogpams in the Hening Distpict; to teaoh youngsters thpough playing expe%'iences the fundamentals of SpOflts ana spoptsmanship; to combat community dete%'i- o%'ation and juvenile delinquency. ARTICLE III MEMBERSHIP A. Mfl. Stamie E. LyttZe~ as the founde%' of the ABsociation~ shall be a life-time honopa~y Board Membe%'. B. Pa%'ents or guardians of child%'en participating in pflog%'am8~ and pe%'sons over twenty-one (21) years of age~ of good characte%' and l'esiding in the community~ will be eligible for membership in the co%'poration. Coache8~ 8ponsors~ manaqers and past members need not fleside in the immediate community except when 8upeflseded by existing league %'ules. Each member is to suppo%'t the association and abide by its by-laws. C. Dues shalZ be $5.00 (five) dollars per family. pel' calenda%' yea%'o Coaches~ CheerZea.ding Sponsors and their families shall be granted full membe%'ship p%'ivileges and exempt from membership fees. D. Membe%'ship shal l l"zm January 1 th%'u December 3111t. E. Each member of the Association will be furnished with a copy of the by-laws. ARTICLE IV OFFICERS A. Only active members can hold an office. B. The Boa%'d will consist of ppe8ident~ first Vice-P%'esident, second Vice-Presicent~ Secreta%'y, Trec.sure%', four (4) members at la%'ge~ and one (1) honoflary mamher. ..... 0...... - (page 2 Lyttle Youth Sports Association) C. PRESIDENT: The President shall be Chairman of the Board of Directors and shall proside at all meetings of the Association and of the Board of Directors. The Presiient shall preserve ordor and shall decide on all points of order that may arise subject to an appeal, a majority of all members voting shall be required to reverse his decision. He shalZ have the general po~er$ and duties of supervision usually vested in the President of a Corpopation. He shall sign all contracts and other documents authorized by the Za~s of the State of Virginia. He shatl serve as the Corporation's registered agent. He shall make an annuaZ report to the AS80ctation and the Board of Directors. FIRST VICE-PRESIDZNT: The .first ~'ice-pl"esident shall preside at any meeting of the Association or Board of Directors in the absence of the President. He shall assist the President in his duties if the need arises. He shall bc responsible for the ac~ivitie8 of all committees appoi11ted by the Board and nake reports of same to the Board at theip monthly meetings. He s7'tall sepvc as Parliamentarian. D. E. SECOND VICE-PRESIDENT: The 3econd Vice-president shall preside at . membership and Board of Directors meeting in the ~bsence of the President- and the first Vice-President. The second Vice-President shall be Chairperson of t11e Fays and Means Committee and shatt share the pesponsibility for the activities for the activities of all committ;es appointed by the Board, and make repopts of same to the Boapd at their monthly meetings. SECRETARY: The secpetary shall keep an accurate and legible record of al I mee tings and proceedings and of sucT't corzeespondence as may be authorized by the Association or the Board of Directops and shalt send out ~ritten notices of all meetings at l,east .five (6) days pri.op to such meetings. He shall keep an accurate up-to-date fite of membepship; parents a~d childrcna names, addresses, phone numbep8, and the child's date of birth. He ahall be custodian of all pape~8 documents incident to the p~cper and effective management of the AS80ciation and shall turn seme over in complete form to his SuoceBSO~. F. and G. TREASURER: The treasurer s~cZZ collect and receipt for all money coming into the accounts of the Assoaiation and keep a true and accu~ate pecord thereof. He shall be responsible for depositing all money received at l,eaBt once eve:.';! th-irty (30) days. He Bhal,l make payment ~hen autho?ized by: 1. An authorized official, of the Association, or 3. An action by membership, op 3. An action by the Board of Directors. He shall make an accurate report of funds at each Board meeti.ng and present a ~ritten report to aZl Board r;:cmbers at the quarterz.y gene~at. membership meeting and read same to the membership. .."" .- " (page 3 - Lyttle Youth Sports AssooiationJ H. Terms of Offioe: Offioers shall be elected at laet quarterly member- ship meeting of the fiscal year and take offiae as of that date. No offiaer shalt sucaeed himself for more than t~o (2) conseautive terms. The four (4) members at large on the Board shall be elected for staggered terms of t~o (2) years, i e, this first year, t~o members '",ill be eleated for tMO (2) years and tOll' (2) members for one (1) year. Committees: Committees 1l,ill be appointed by the Boar-d and numbers and aommittees ~ill be determined by the need, other- than standing aommittees. The Board shall deaide on poliaies and prooedure's"] affeating the gene pal management of the /1ssoaiation. Commi ttees shat l be aomposed of a variety of the membership inaluding ne~ members. Athletia Direator: The athletia director is to be appointed by the Board. He shalt be kno~ledqeable of all spopts and phases thereof. His dutie s 1JJi II be to oOQrd~nate al l. sports and aat as an intermediary bet~een the coaches and the Board (aontacting aoaches 'Prior to eaah monthly Board meeting). He shall be authorized to purahase miscel.l- aneous supplies and equipment as neaessary, the amount to be set by each Board. I. 1. 2. To be headed by the Second Viae-President. A 'co- eaoh sport represented by the Association, ~hen 3. Nominating: To ~ork year-round pecuiting possible ne1JJ o~ficers and aommittee members from the membership, i e; by being a~are of the activities of members and keeping aative people in mind for slate of offiaers and committees. The slate of offiaers 1JJill be sent to the membership at least fourteen (14) days prior to election meeting. Grievance: Grievances shall be a committee of one (1) to handle all grie van ce s . 4. 5. By-Laws: A aommittee shall revie~ the by-la~s and their effectiveness eaah year for possible amondme.ntsandC!1zangea. J. Any Board member 1JJho is not performing his duty can be replaced by a majority vote of the membership. Any Board member missing three (3) :r.oegulav Board meeting lJ,ithout due cause, ahal l be replaced by the remaining Board members. Should a Board member resign, he 1JJill be replaced by the remaining Board members ~ith the assistance of the nominating aommittee. K. Coaches, Managers, and Sponsors: Head coaches of each team 1JJill. be approved by the Board and they 1JJil.l ~ecruit their assistants. Any coach~ manager, or sponsor ~ho is not performing his duties or maintaining proper deaorum, aan and Mill be replaced by a majo~ity vote of the Board. 1. He will be suspended or put on probation, but shall have a right of appeal to the Board. 2. He has the ~ight o.f appeal. befope the general. membership before final dismissal. .. .... <(page 4 - Lyttle Youth Spo~ts Asso~iation) ARTICLE V MEETI7i!G A. A pegular meeting of the Association will be held at least quarterly~ time and place to be designated by the Board. Each member of the Assooiation is to be notified in wpiting of the meetings. Emergenoy meetings oan be called by notification of the general membepship. All meetin~~ill have at least five (5) days priop notice. B. The Boapd of Dipectops shall meet at least once a month~ time and place designated by the Boapd at previous meetings. ARTICLE VI QUORUM .' f,;Wl"w-6 Of "/..) in good standing shatZ Said membeps shall include A. Fifteen (15) peroent or more of membeps constitute a quorm to transaot business. two (8) Directors. B. Site (6) members of the Board of Diraectoras shall constitute a qu8Fllm'to transact business. ARTICLE VII ORDER OF EUSINESS A. The follo~ing shall be the oradep of business: 7. Calling the meeting to oradera by the praesiding party 8. Roll call of officel's 3. Ne1J1 membe rs 4. Reading of the minutes of previous meeting 5. Treasurera's raeporat 6. Cammunications (when requested) 7. Unfinished business 8. Ne~ business 9. Closing of meeting ARTICLE VIII ORDER OF BUSIPESS RULES A. Parliament Authoraity shall be governed by Robert Rules of Authority. B. Rules and bu-Z~M8 oan be changed or amended at the last regular general memberaship meeting by the majority vote of membership present. RULES & BY-LAfIS REVISED AND ACCEPTED AT THE GENERAL MEMBERSHIP MEETING OF DECEMBER 80th 1917. ~.' >,...--.rr .... ~ APPLICATION FOR A PERMIT TO CONDUCT BING-) GAMES OR RAFFLES The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of th~ Code of vi~ginia, 1950, as amended, requests the Board of Supervisors of Chesterfield County to lssue a perrrut to conduct bingo games or raffles during the 1979 calendar year. In support of this application, the applicant offers the following information under oath: 1. A. Proper name of organization: L yffle 4 bJ~e.~ yt~l?ftl ;21O::':~ira J Q.L.. b i .=hv~ B. Address of organization's headquarters: f:,rC: 3~~x I ~+q..8"";; {2IcO\ va. 2. 3l?; y. C. Address where all records of receipts and disbursements are permanently filed: .. D. Name and address of owner of the property described in C aJ::x)Ve: E. F. Type of permit applied for: Bingo games ,v' Raffles~ Address or addresses where bingo games will be held or raffle drawings conducted: f1~~~ ~ Q...~,!_. ,,~, ,1\1; ~.~o 0 t~ Dates or days of week apd tines of day when bingo games or raffles wlll be held at above address or addresses: 0 CU;~ \ 919 'l :'00 fh, Date when organization was founded: , Ci tc <-0 Has your organization been in existence and net regularly in Chesterfield County for two years imrediately prior to making this application? Yes -./ No' . Is your organization currently and has your organization always been operated in the past as a nonprofit organization? Yes ~ No G. 2. A. B. C. 3. D. Tax Exempt Status No. (If Applicable) : ___ E. Check the appropriate type of organization: Volunteer Fire Department Volunteer Rescue Squad Amd ]j ary Fi re D?partrrBnt or Rescue Squad Association of War Veterans or Auxiliary Unit Thereof Organized in the United States Educational F. This application is for a new permit ~ or a renewal permit permit, answer G below) . G. Gross receipts from all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12 rronth period imrrediately prior to the date of this application: 1st quarter 4th quarter Officers of Organization: Address: President: LE~ U C!-Nurr- 56r<J> J/A,Un'i..L- C-J- kld P/3 Vice President: Secretary: Q~~g.A(l4 ~L~ .~?If lIH:c)<jtle;",/21J fldt ~ Treasurer: (!jI,.,t1I1tJe-(c:;/01f1f . 906/ (!)I'p&!e cf /!,d, 16 Member authorized with the organization to be responsible for conducting and operation of bingo games or raffles: Name: .~ .~,-L ')) J1y.-\ €_IJ.) ,{" }tL. Address: ..)'7 's}. ff3 ~ t" 0::/ I: 0---- rZ':L ta, Hane Telephone Number .-:"l.J{{ 32"'; J,,~ Business Telephone Number: (.. <.((/)1{ VI Do you, each officer, director and member of the organization fully understand each of the following: A. It is a violation of law to enter into a contract with any person, finn, association, organization, partnership or corporation of any classification, whatsoever, for the purpose ,Q.f. organizing, managing or conducting bingo games or raffles? Yes ,. No . 0roanization operated exclusively for one of the following purposes: Religious Charitable v" Corrmunity (if for renewal 2nd quarter 3rd quarte:c.-- - 4. 5. B. The organization must rna.intain and file with on or before November 1, complete records and disbursements pertaining to bingo games and raffles and that.JW.ch records are subject to audit by ? Yes V No . & L./L/- 54~ / ~~ - ~.~ - D. Any organization fOWld not in strict compliance with lrrticle 1.1 of Chapter 8 of TitlE' 18.2 of the Code of Virginia is subject to having their penni t denied, susp:mded or revoked and any organization or person, shareholder, agent, member or employee of such organization who violates Section 18.2-340.9A or Article 1.1 of Chapter 8, Title 18.2 may be guilty of a felony? Yes ~ No Upon request by the Chesterfield County Board of Supervisors, the applicant organiza- tion will be required to furnish to the a canplete list of its rrernbership? Yes ~ No . C. 6. Has your organization attached to this application each of the follONing? A. A copy of the organization's charter, articles of incorporation, bylaws, and other legal dOC1.ll1l2nts which describe the specific purposes for which the organization is chartered or organized? Yes ~ No B. A copy of a resolution of the organization's board of directors authorizing the under- signed to apply for this pennit? Yes No / .1I4P~ I[)k ~~ (3cPrrb{])J;r..:..4rl('i C" A check in the an:ount of $25.00 payable to ~:'>'_" uJ n(OJl"w J}.. j;..p~J' as an application fee. Yes V No . D. Additional pages where necessary to fully corrplete this application? Ye:t NoV' 7. Have you and each officer of your organization read the attached pennit and do you and eacl of you agree on behalf of the organization to comply with each of the conditions therein? Yes ~ no . 8. I hereby swear or affirm under the penalties of perjury as set forth in Section 18.1-434 of the Code of Virginia, that all the above questions have been completely answered and that all the statements herein are true to the best of my knowledge, info:r:rration and beliefs. :wtTNESS the fOltOWing signatures and seals: (1 ~. I- ~. 'f= 11\r~ '\..-....ft' ~0-.().A..t"~"1 Signature of Applicant Ti tIe S'(,IS-" t1/hvct..t Ct K\(~'''thtf 2?'ll'1 Address t. STATE OF VIRGINIA / ~/I- ~ OF/~S1'Eill'IB1rt.") . ( - . ~ 7' u~ I, ~~e..t.-c(7 - U<'LZVi-.a Notary Public and for the ~y and State ~./ aforesaid, do hereby certify tha~, ~..", :7. -. l /~. :!,p.' his <;::apacity a,s ~,. ( _ I J. . j - ~ L. I,.. . ~ vG..;r... 0..kt..U>-_ 'f"-'L~~Vt--...... 0' v', c: ~6rganlzatlon an whose narre is signed to the for' oing appeared befo:r;: day and acknONledged, subscribed and swore the s~ before Ire in the jurisdiction aforesaid. Given under my hand this /0 ~~day of .;)(.-7~ 1/J~ , 19 /7(i My yeyrm.ssion Ei,{pire~,: .; " ,,' /~, _' " / ~~ .-Z >'. i '1 y A-. /CLe.dLt~~~~-(C-<L~ ..... ~, - CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING DATE: September ?n, lq7q AGENDA ITEM NUMBER: 15. SUBJECT: - Livestock Claims COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS:- Recommend Approval of Amounts Determined by the State Agricultural Department SUMMARY OF INFORMATION: - Mr. Harry Lee Jones of 19003 Church Road has submitted a livestock claim in the amount of $325.00 for the destruction of six pigs. The State Agricultural Department recommends payment of $297. (Matoaca) Mr. A. J. Floyd of River Road has submitted livestock claim in the amount of $30 for the destruction of 1 pig. The State Agricultural Department recommends payment of $27. (Matoaca) ATTACHMENTS: - DYES BNO . ' SIGNATURE: -- - - ANIMAL CONTROL DEPARTMENT CHESTERFIELD, VIRGINIA LIVESTOCK AND POULTRY CLAIM INVESTIGATION REPORT Date 9 - ,\C' -~ - J 7 I, Warden D. .J McClurg on this date investigated the claim of M r. Harry Lee Jones Address 19003 Church Rd. 3 for 3 No. 150 lbs. 15 weeks old 40 d kind, age, weight which occured on 8/24/79 150 1bs. 78.00 I estimate value of $ 40 lbs. 21.00 19 in Chesterfield County. each, total value$ 297.00 Authority Mr. Richard Balendar State Airicultnl'€ll n~p;!r""m"'nt I (~ did not) witness the actual (killing ~ of the animals claimed. The guilty (x1lom dogs) ~ have not) been (caught~ and are described as follows: two black labs Qne ~ollip miy was shot on sight. Damage was done in the foll owi ng manner: DORS attacked pig!=: in fj pl n &Iud ldll&Q them. As a result of maining, 0 of the total claimed above were destroyed by the owner, or by me at the owner's request. Following are witness: I have investigated this claim as thoroughly as possible. I (have, ~ viewed the remains of the animals claimed. I (have, ~) viewed the area where said animals wpre attacked along with other physical evidence and I (have,~questioned available witnesses. Respectfully, IJ~, 9:~ III q~ · D. l/McClurg, 552 ~ ......... "..... ~ ~ .. - ANIMAL CONTROL DEPARTMENT CHESTERFIELD, VIRGINIA LIVESTOCK AND POULTRY CLAIM INVESTIGATION REPORT '~ Date 9/4/79 I, Warden S. B. Raines on this date investigated the claim of Mr. A. J. Floyd Address Farm - River Road Residence - 21322 Robertson Ave. for 1 No. Durock mix with s ot oland china ho 7 weeks 35-40 lbs. Description kind,' age, weight which occured on September 4, 1979 19 in Chesterfield County. I estimate value of $ 21.00 each, total value$ 21.00 Authority Mr. Richard Balendar, S~ate Agricultural Department I (~ did not) witness the actual (killing ~ of the animals claimed. The guilty (dog, ~ ~, have not) been (caught, ~) and are described as follows: Large Tan reteriver mix Damage was done in the following manner: Dog ;umped fence attacked and killed pig. As a result of maining, oof the total claimed above were destroyed by the owner, or by me at the owner's request. Following are witness: I have investigated this claim as thoroughly as possible. I (have, ~) viewed the remains of the animals claimed. I (have, ~ viewed the area where said animals wp~e attacked along with other physical evidence and I (have, ~questioned available witnesses. Respectfully, ~.&3.aa-<'~/A) " SOp s. B. Raines, 556 ...... CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING DATE: September 26, 1979 AGENDA ITEM NUMBER: 16. SUBJECT: - Erroneous Tax Claims COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - Recommend Approval. SUMMARY OF INFORMATION: - There are three erroneous tax claims amounting to $446.12. The County Attorney has reviewed these claims and advises all are in proper order for payment. ATTACHMENTS: - DYES (X) NO . . SIGNATURE: ~~~~~ COUNTY ADMINIS~- - - C H EST ER FIE L D COUNTY BOARD OF SUPERVISORS MEETING UATE: September 26, 1979 AGENDA ITEM NUMBER: 17. A.& B.. SUBJECT: - Reports A. Final Archeological Report on Point of Rocks Park B. Appointments COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - A. Approval is not required, merely acknowledge receipt of the report. B. See Attached. SUMMARY OF INFORMATION: - A. See Enclosed Booklet. B. See Attached. ATTACHMENTS: - GlVES DNO SIGNATURE: ~.~JR~. COUNTY ADMINIS - - CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING UATE: September 26, 1979 AGENDA ITEM NUMBER: 17. B. Appointments A. Plumbing Examining Board B. Library Advisory Board C. Richmond Regional Planning District Commission D. Youth Services Commission E. Appomattox Basin Industrial Development Corporation F. Heritage Commission COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - SUBJECT: - Recommend these outstanding appointments be made as soon as possible to attain full participation in the various Commissions and Boards. SUMMARY OF INFORMATION: - A. See Attached. B. Dale District Supervisor needs to appoint one member. C. Pursuant to Jim Zook's memo to the Board that only one official representative is authorized for Chesterfield County, I recommend Jeffrey Muzzy be appointed as the one official alternate. D. Towana Copeland (Bermuda District and youth representative) has resigned and one appointment is needed to fill the vacancy. E. One appointment is still needed to this Corporation. F. Dale District representative has resigned from this Commission. A replacement is needed. ATTACHMENTS: - QJYES DNO . . SIGNATURE: ~~ I ("'-' . . , COUN. Y ADMI~ ./ ~G COOl/,<y, ~\ Q .$y '".~,. "~ ('>0 '< ..._~.. .", '.. 't- !;? ~~~'~1lIIL :3 ~ ~f!"~~ ~ '?..> - -:t> Q-' " 4SS0CIA\\O~ EXECUTiVE MANAGER A. E. HINTON - Plum /';Uj - fieat ;HI- C""I;Hj C"Ht t;a cf "t;~ ='>Ju;at;"H OF RICHMOND, VIRGINIA, INC. ~K~XX~XK)[J(oc.K. RICHMOND, VA, 23230 . TELEPHONE R04.353.033'> 1010 North Thompson Street August 29, 1979 Mr. Lawrence J. Nuckols Chief Plumbing Inspector Building Inspection Division Department of , Community Developement Chesterfield County Chesterfield, Virginia 23832 Dear Mr. Nuckols; With pleasure, we submit the names of two contrac- tors willing to serve Chesterfield County as mem- bers of the Plumbing Examining Board. Messrs, Charles Dedian and Ronald C. Puckett are well qual- ified to perform all the duties required of such an office. The Association Officers are of the opinion that the two named contractors could prove to be very' capable of assisting in protecting the health of the citizens of Chesterfield County. Mr. Dedian is an officer of Hungerford Mechanical Corporation, 3800 Deepwater Terminal Road, Rich- mond, Virginia 23234, telephone 233-7671. Mr. Puckett is President of Reliable Plumbing & Heat- ing, Inc., 801 Grove Road, Midlothian, Virginia 23113, telephone 794-7723. We hope that Messrs. Dedian and Puckett will be deemed worthy of appointment to the Plumbing Examining Board. Sincerely, /~--:y ", J I . y-I- L'" ~ C~ '- IV ....(.,'fu,f(~~ A. E. Hinton Executive Manager MEMBERSHIP IN THIS ASSOCIATION IS OPEN TO ALL PLUMBING, HEATING, COOLING CONTRACTORS WHO WILL CONFORM TO ITS STANDARDS OF PRACTICE - - CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING DATE: September 26, 1979 AGENDA ITEM NUMBER: SUBJECT: - Vacancies - Plumbing Examining Board COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - SUMMARY OF INFORMATION: - Recommend approval of Messrs.. Charl es Dedian and Ronald C. Puckett to serve on Plumbi,ng Examining Board. thereby filling existing vacancies. ATTACHMENTS: - 19YES DNo ye10pment SIGNATURE: COUNTY ADMINISTRATOR .. ~ .~ MEMORANDUM Nicholas M. Meiszer August 8, 1979 Page 2 Concern Chesterfield elected representatives are concerned about the alternate issue primarily because of its potential for limit- ing the voting strength, namely, if two elected representatives are absent from a PDC meeting, only one of the two could be represented by an alternate. Situation Chesterfield County has five representatives to the RRPDC; three (3) elected officials, one (1) planning commission member and one (1) citizen member. The Virginia Area Development Act does not provide for al- ternates for non-elected people. Therefore, even if the County could send alternates for each elected official, there is still a potential problem with two of the five votes. The Act does not specify that non-elected representatives cannot be local government employees nor does it specify that a representative be appointed from the Planning Com- mission. The only requirement is that the person appointed is to be a resident of the district, qualified to vote and hold no elected office by the voters. However, the Charter and the Bylaws of the RRPDC do specify that representation from Chesterfield shall include a local planning commission member and a citizen member. Charter and bylaws may be changed to delete requirement for a citizen and a planning commission member to be appointed. I do not recommend that this be done. John Kidd's perspective, as Executive Director of the RRPDC, is that actions taken by the Planning District Commission need to reflect the desires of a substantial number of area elected officials. The provision in the enabling legislation regarding alternates embodies the same philosophy as Mr. Kidd's. Attendance of Chesterfield's elected officials at the PDC has been excellent. The problem of voting strength, if any, has been with the attendance of the Planning Commission appointee, which seems to have been resolved with the appointment of Mr. Howard. Recommendation That the Board of Supervisors appoint an alternate to serve in the absence of anyone of Chesterfield's elected officials and that the elected representatives coordinate the use of the alternate no later than the day preceding a meeting .. ........ ........ CHESTERFIELD. VIRGINIA 23832 CHESTERFIELD COUNTY MEMO NICHOLAS M. M(ISZI:R ""1NT" AOMINI",lUI\'lJlI TO FROM Nicholas James P. County Administrator Director of Community Planning DATE SUBJECT: Alternate for Elected Officials on RRPDC Background The enabling legislation for Planning District Commissions, The Virginia Area Development Act, has the following direction for composition of membership for PDC's and alternate thereto: The composition of the membership of the planning district commission; provided, however, that at least a majority, but not substantially more than a majority, of its members shall be elected officials of the governing bodies of the governmental sub- divisions within the district with each county, city and town of more than three thousand five hundred population having at least one representative, and the other members being qualified voters and residents of the district, who hold no office elected by the people; and provides further, how- ever, should the charter agreement, as adopted, so provide, an alternate may serve in lieu of one of the elected officials of each of the governing bodies of the participating governmental subdivisions. Conversation with Steve Micas confirms my opinion that the Act limits each jurisdiction to one alternate, which alter- nate has one vote and can serve only in the absence of an elected official. Henrico County has appointed a "floating alternate." This individual is authorized by Henrico to serve in the absence of any Henrico elected official. This practice seems to work well for Henrico and I feel that it would work for Chesterfield. Chesterfield since joining the Commission has had an appointed alternate for each of its elected officials. Given the enabling legislation, I cannot under- stand how this practice was allowed. " / ~ ~ r-1EMORANOUM Nicholas M. Meiszer August 8, 1979 Page 3 of the POCo The simplest method of coordination is "first come- first serve" request made directly to the alternate. If the Board wishes to pursue a course of obtaining an alter- nate for each elected official, then the County Attorney should be requested to pursue changing the State enabling legislation. skh --- - CHESTERFIELD COUNTY CHESTERFIELD, VI RGINIA 23832 MEMO NICHOLAS M. MEISZER COUNTY ADMINISTRATOR TO FROM DATE SU BJ ECT Stan Balderson, Ass' t. Director, cO~~7 ~Deve10pment Robert Hodder, Building Official ~ September 4, 1979 Plumbing Examining Board Please find attached a letter from Mr. Aubrey Hinton, Executive Manager of the P1umbing-Heating-Coo1ing Contractors Association. You will note that they have recommended the names of two individuals to serve on the Examining Board. Both Mr. Nuckols and myself approve of these recommenda- tions. Two vancancies presently exist on this board. Would you please forward this information for Board approval. TO FROM DATE SUBJECT - - CHESTERFIELD COUNTY CHESTERFIELD, VIRGINIA 23832 MEMO NICHOLAS M Mt ISZUl (UI'Nt 'W" I\H~INI'.IIlI\IOI' Nic~as~. Meiszer, County Administrator J~MUZZY, Director, Community Development September 19, 1979 Richmond Regional Planning District Commission Appointments Pursuant to Jim Zookls memo (copy attached) sent to you on August 8, 1979, it appears that Chesterfield County is authorized only one alternate to the Richmond Regional Planning District Commission. I would recommend that the Board take action to change the current desig- nated alternates and appoint one official alternate. It is my recom- mendation that I be appointed to this position. If you agree with the above recommendation, I will prepare a Board agenda item. Thank you. pb Attachment y^"' " ~ tff,,)>>- (; ~, . " <1' Jrf-- /" I ;'ts f1' _____ L/ : ~ .,..----- ,.~~ ...... A CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING UATE: September 26, 1979 AGENDA ITEM NUMBER: 20. SUBJECT: - Adjourn to September 27, 1979 at 4:00 p.m. - Work Session on Parks and Recreation Bond Projects COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - SUMMARY OF INFORMATION: - ATTACHMENTS: - DYES liaNO SIGN.\TURE: