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02-24-1999 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetinfl Date: February 24, 1999 Item Number: 6. Subiect: Work Session on County Administrator's FY2000 Proposed Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session .on the County Administrator's FY2000 Proposed Budget /)~~, p~/ /~~ ~ Summary of Information: This time has been set for a workl session on the FY2000 County Administrator's Proposed Budget. At the February 10th Board meeting, staff presented projected revenues for FY2000. This work session is the first of three work sessions during which staff will present proposed expenditures for FY2000. Management Services Division, the Police Department and Human Services Division will make presentations on this date. Detailed information on the total FY2000 Proposed Budget, Community Development Block Grant, Fire Department and other County departments will be presented during the March work sessions. Attachments: Yes Title: Director, Bud,qet and Manaqement MANAGEMENT SERVICES BUDGET PRESENTATION FISCAL YEAR 2000: WHAT WE DO... Management Services I Management Services Division Justice 1 Management Services Totals "com-munit~- ~ervi~ FY99 FY2000 AdOpted Proposed $6,201,600 $6,526,000 Courts and $15,534,400 $1.7,103,050 Criminal Justice Financial & Support $31,671,300 $33,415,300 Total $53,407,300 $57,044,350 Community Services 2 Community Services Change FY99 FY2000 FY99 to Adopted Proposed FY2000 Registrar $457,200 $548,900 20.1% Airport Total $455,200 $451,200 -0.9% $6,201,600 $6,526,000 5.2% Courts And Criminal Justice 3 Courts & Criminal Justice Change FY99 FY2000 FY99 to Adopted Proposed FY2000 Clerk of the Circuit Court Commonwealth's Attorney Circuit Court Judges Magistrate General District Court $1,625~ $1,787,450 9.9% $1,887,000 $1,996,400 5.8% $339,600 $372,800 9.8% $5,500 $7,200 30.9% $64,700 $68,200 5.4% Courts & Criminal Justice Change FY99 FY2000 FY99 to Adopted Proposed FY2000 - ~iiV6filf~' 'fiii/t-O-i~fii6 ~ii~--R~ i;~ii~ ......... ~;~'f3~ ............. g5~,~)~66 .... ~6~16~-~' Court Sheriff $8,282,500 $9,050,700 9.3% Riverside Regional Jail $3,286,000 $3,764,000 14.5% Total $15,534,400 $17,103,050 10.1% 4 Financial And SuppO~' Services FinanCial & Support~'~' ~. General Services- Print Shop FY211t FY~ te l'rel~es~el $207,800 ;0;9% $412,500 $425,200 3.1% $362,000 $397,700 9.9% Buildings And Grounds Information Systems Technology $3,103,700 · $6,398,200 $3,224~500 3.9% $6,920,900 8:2% 10 Financial & Support Change FY99 FY2000 FY99 to Adopted Proposed FY2000 'X-~-iiiii~- ~;6~'~'~6~~'~''$~;i-7~'3~6 ......... ~:~; ......... Internal Audit $381,100 $408,200 7.1% Purchasing $764,300 $797,500 4.3% Commissioner Of Revenue $1,890,800 $1,968,900 4.1% Treasurer $2,093,900 $2,178,800 4.1% Financial & Support Change FY99 FY2000 FY99 to Adopted Proposed FY2000 Construction Management Risk Management Assessor $421,800 $450,800 6.9% $2,809,300 $2,972,900 5:8% $2,107,100 $2,193,600 4.1% 12 6 Financial & Suppert FY~) FY2II{ FY)) te ~doptcd Pr®pescd FY:211! ~-~"~[-~t~'~a'~'~' ......................... ~-~'j'{ ........ ~'~-~'~'j:~jj ....... :':" ':'~::~ 8/~" Communications Maintenance $612,900 ' ' $&26,#t 2.1% Total $31,671,300 $33,415,3~1 5.5% 13 Strategic AccompliShments World ClasS Customer Service Model for Ex(:ellence· · Employer of 17hoice 7 Strategic Accomplishments World Class Customer Service -Customer Service Index 1 -Satisfaction Improvement Plans -FeedbaCk 15 Customer Satisfaction Rates DOas 60. 50. 40. 30. 20. 10. 0. V Sat Sat .F S~t UnSat 10o 90 DOGS Customer Service Index · - ' .' .- : L"-,~' :-' : i" .~' .: ::.':!771. ::.:.L:.?"::.:.:.'~ .::..:.:: 8O 60- 40- 30- 10- 0 Strategic ACcomPlishments MOdel for EXcellence · .~ ...~ ....'...~. ).:. ].... . .. Proces Inventories'~'~ S -Success Stories · 18 Audit Dollar Savings Internal Savings vs. Budget~ $4,000,000 $3,500,000 $2,500,000 $2,000,000 $1,500,000 $1,ooo, ooo $500,000 $o FY98 F¥99 (YTI}) 19 $9. O0 $8. OO $7.0O $6.00 $5.00 $4.00 $3.00 $2.0O $1.00 $0.00 Internal Audit Dollar..Savings Benchmarking Remm Per AUdit Dollars FY98 FY99 (YTD) 20 10 Professional Staff T° TOtal County/Schools Employees Ratio · . ~ i~ ~ : 'i ' . ~ ~ :] ~ '~ 10000. ~ 20 198S~ 1998 Strategic Accom'PliShments E Employer of Choice -TQI University GradUates~ ~..~ -Employee DevelOPment -SupervisorY Assessments 22 Future Challenges Communications System Upgrades Increasing Decentralization of~ Facilities ~ ~' ' Y2K, Internet, and Intranet Space and CourthoUse. Complex improvements ' Issues [2] Enhanced Leaf Collection Effort Increased Costs for Solid Waste Contracts ~ Cost of Web-Enabled Applications ConstitutiOnal Offices 24 Employee!nput:~ .~?..~:. "Working for Chesterfield County is an enjoyable and enlightening experience. You arealwayseneouraged to: .:.'::~..~:~ strive to do your best. 1999 Chesterfield County Exceptional Employee of the Year Garrett Mason ~ ' ' Departt~,nt of General Ser~ $o//d Waste ~n~g~t Dh,.. Questions& Answers 26 CHESTERFIELD COUNTY POLICE DEPARTMENT Justice and Service Since 1924 Board of Supervisors FY2000 Budget Work Session February 24, 1999 I Justice & Service for 75 years Remembering Our Past - Celebrating Our Future 2 Chesterfield Police Department Vision Statement It is the vision of the Chesterfield County Police Department to continue to provide the quality service to the community as a nationally recognized leader among law enforcement agencies, utilizing state-of the art information and policing technologies, attracting and maintaining professional employees, consistently improving our quality of training, and demonstrating innovation and operation flexibility. Mission Statement The mission of the Chesterfield County Police Department is to provide a professional and unbiased response to the needs of the community. It is the Department's goal to establish a partnership with the citizens in achieving a "First Choice Community through excellence in public service." 3 Police Department Goals Goal Goal 2: Goal 3: Goal 4: Goal 5: Goal 6: 1:To establish, maintain, and enhance community partnerships which help ensure a safe community. Maximize operation efficiency and deliver excellence in customer service. To increase the proportion of crimes cleared by arrest. Reduce and control criminal activity. Provide effective policing and ensure continued public safety. Educate the citizens, of all ages, about crime awareness and crime prevention. 4 Accomplishments · Over the past year UCR Part 1 Offenses have been reduced 15% at Chesterfield Towne Center. · Maintained the lowest crime rate in the Richmond metro area and the statewide combined total crime rate per 100,000 population. · Maintained the lowest cost per capita in the Richmond metro area and currently $43.00 below the national average. Accomplishments Implemented new Records Management System Opened a community policing office in Meadowdale area through the use of donations, volunteer assistance and grant funding. Opened Midlothian District Station Obtained accreditation through the Virginia Law Enforcement Professional Standards Accomplishments · Implemented School Resource Officer Program in all County middle and high schools. · Implemented the Success Through Education and Proactive Policing Program in all County elementary schools. · Implemented a Crime Solvers Program in all County high schools. 7 Financial Activity FY99 Adopted Budget $25,860,70,0 FY2000 Submitted $27,518,600 (7% increase) FY2000 Required $29,999,000 (9% increase) Sworn Personnel Growth 450 400 350 300 250 200 150 I00 50 0 435 405 95/96 96~97 97/98 98/99 Fiscal Year IISworn OfficersI 9 Uniform & Investigative Personnel Growth 5°I 40 30 20 12 10 0 95/96 10 43 96/97 97/98 98/99 Fiscal Year Uniform Officers [] Detectivesl l0 Calls and Assignments !~s~.?!9 186,~981 195,130 203,712 160,175 173,060 94/95 95/96 96/97 97198 98/99* 99100* *Projected UCR Clearance Rate 50- 45 40. 35. 30- 25- 20- 15- *Projected 94/95 95/96 96/97 Fiscal Year 34 97/98 *98/99 12 1997 Crime Rates [[] 1996 · 1997] 10,191 10,086 4,483 4,776 4,969 4,7~44,496 4,428 12,000 10,000 8,000 6,000. 4,000. 2,000 0. Chesterfield Prince Henrlco Va. Beach Chesapeake Richmond VVilllam 1997 Note: Statew de combined agency total 3 839 crime rate per 100, 000 13 Cost Per Capita for Law Enforcement Services $250 $200 $150 $100 $5O $0 Chesterfield 1997 Figures Chesapeake Henrico Nat'l Average 14 i Additional Funding Request #1 ' Grant Funding $1,631,900 · Salary Benefits · Uniforms, Guns,etc. · Vehicles, Radios $219,800 $337,100 $1,075,000 15 Federal COPS Grants 100 80 60 40 20 0 85 75 65 lstYear 2nd Year 3rd Year IIFederal Share []County Share I Since FY96 the COPS Program has awarded the County 69 sworn positions. 16 Additional Funding Request #2 Replacement Vehicles $236,000 The vehicles listed below are included in the department's 1/6 replacement schedule, but are not funded in the FY2000 target. 4 Detective vehicles $62,000 Purchase Option Lease Option 7 Specialty Vehicles: 2 Forensic vans $36,000 $17,000 1 Property van $18,000 $ 8,500 1 Child safety van $20,000 $10,500 2 Motorcycles $30,000 $18,300 1 Surveillance Van $70,000 $47,700 Total $236,000 $102,000 17 Additional Funding Request #3 Position Reclassifications $56,aoo · 6 Police Officers to Sergeant · I Police Officer to Fugitive Detective · 1 Administrative Support position to Human Resource Analyst +6 Police Officers to Sergeant - $54,000 - It is imperative to reach a supervision level of one sergeant per eight officers to ensure we continue to provide quality service. (4 positions requested for Uniform Operations; 1 for Office of Professional Standards and +1 Police Officer to Fugitive Detective - $1,600 - Since September 1997 a police officer has been assigned to the Warrant/Fugitive Task Force performing detective functions. +1 administrative support position to Human Resource Analyst - $1,200 Reorganization of Administrative Support Services Bureau and requires a HR Analyst to perform personnel related functions. 18 Uniform Operations Target Supervisory Ratio Sergeant per 8 Officers 300- 200 100 0 93/94 94/95/ 95/96 96/97 97/98 98/99 *99/00 *Pm jetted Current Ratio 1:09 1:09 1:09 1:09 1:09 01:08 1:08 19 [Additional Funding Request #4 i Funding for salary adjustments in FY99 $285,300 2O ~ Additional Funding Request #5 1 Funding for career development in FY99 $66,700 21 ~ Midlothian District Station A district station was opened in September, 1998 to serve the citizens in the northern portion of Chesterfield County. The cost to open the Midlothian District Station was approximately $107,000. The funding included $60,000 from the Capital Improvement Plan and $47,000 from seized assets funds. 22 Additional Funding Request #6 i 3 Po#ce Officers $203,700 23 Chesterfield Animal Control Department Board of Supervisors FY2000 Budget Work Session February 24, 1999 Animal Control Goal Goal: To serve and maintain public safety pertaining to animal related ordinances. Accomplishments +Opened new animal control shelter March, 1998. +Improved customer service by enabling Animal Control Officers to sell dog licenses. +Through a joint effort of citizens and animal control personnel the Chesterfield County Humane Society was formed. +Entered partnership with citizens and schools to provide educational 3 Financial Activity FY 99 Adopted Budget $691,300 FY2000 Target $740,500 (7% increase) 4 Calls for Service 18,000 16,000 14,000 12,000 10,000 8,000. 6,000. 4,000. 2,000. 0- 94/95 95/96 96/97 97/98 98/99* 99/00* Fiscal Year *Projected Animals Impounded 6,000. 5,900- 5,800. 5,700. 5,600- 5,500- 5,400- 5,300- 5,200- 5,100- 94/95 95/96 96/97 97/98 98/99* 99/00* Fiscal Year *Projected 6 Human Services Division Comrd~ion B~d of Parks and R~a'eafion E)~t~tion You~ Orot~ Home MH/MR/SA COMMUNITY SERVICES BOARD · Served 3,973 consumers · Provided 66,655 clinic hours: up 21% · 60% of customers rated service good to excellent · Provided 4,724 prevention hours · Fee revenue totaled $5.179 mm: up 21% · CARF Certification (Rehabilitation Accreditation Commission). carf Certified -5.1% Mental Heall~, Mental Ret. rdat~on, & Substane~ Abuse ~ ~2000 ~ ~ange ~8 ~ ~ ~ ~ennial ~000 From ~ A~al ~ Adop~d ~ ~anned Pro~o~d Adop~d Per~nnel $9,~,919~ $10,~,~' $10,5~,~ $11,517,~; 9.2%~ Operaang 3,011,1~ 3,1~,~ 3,4~,~ 3,~,~ 7.3% ~pi~l ~,010~ ~,5~ ~,1~ ~,~ tToml ~$13,1~,073~ $13,7~,~ $~~ $14,~,~ 8.7%~ Revenue 9,387,~ 9,~7,~ ~Net Cost $3,803,008. $4,057,400! 2 MH/MR/SA COMMUNITY SERVICES BOARD · Budget includes $151,000 to offset budget deficit for personnel costs related to fee supported (Medicaid) services. · Need funds for additional case managers to reduce caseload from 70 to 35: cost $38,124 · Funding for new adult care residence: cost $36,600 (addresses aging care givers). SOCIAL SERVICES · Caseload on Foster Care has declined from 149 to 138 · Average number of children in day care increased from 395 to 493 · Average caseload in Food Stamps declined from 3,676 to 3,207. 3 Welfare Reform · TANF Customers: 743 · VIEW Customers: 292 - VIEW participants 222 - Average wage $6.07 - Employed to date: 556 VIEW Does Work! 8ooial Sarvioes : FY2000 Change FYi8 ' FW9 Bienni-I FY2000 From FY99 Aot~al Adop~d Planned Proposed Adop~d pe.~.Se.?_n.?_l- $5___~,~1_5_1,__843 $5,582,300 $5,580,5001 $6,003,4001 iOperafing 9,618,346 13,853,100 14,228,1001 12,345 700 iCapit. I 35 863 12,000: 0i 50,500:: ¥~i~ii' ........... ~'J~;~0~i052 ' $19,447,400; $19,808,600~'~'~ 8,399,600 7.5% -~o.9%~ 320.8% --5.4%~ -6.9%i .R_~?.~..u? 15,637,557 16,360,300! 16,733500. 15,235,000 Net Cost 2.5% 4 SOCIAL SERVICES · CPS worker and Senior eligibility worker: cost $ 66,601 · Space needs are critical: funds are needed to lease space at the old Lucy Corr facility. · Security System Card Access: cost $25,000 · Training and Quality Coordinator: Cost $51,184 HEALTH DEPARTMENT · School related contacts: 96,527 · 598 food service inspections: 3.81/site · 867 dog bite investigations · Healthy Families serving 65 moms! · Consultations with parents: 29,439 · 665 septic and well inspections · 22,569 clinic visits · 27,058 immunizations · 1,459 home visits 5 27,058 IMMUNIZATIONS Health Department ? [ FY2000 i Change FY98 FY99 ~, BiennialI FY2000 }From__ FYg9 Capital Actual Adopted! Planned !Proposed!Adopted Personnel $824,963i $906,600! $906,600i $959,800! 5.9% Operating 2.0% ~Total Revenue 1,564,042 1,561,100! 1,599,1001 1,592,1001 3,809': O! 1__8.,_5_~! 19,700!__ $2,524,2001 $2,392,814i $2,467,700 1 407,043i 414~800; $2,571,6001 4.2% $1,985,771j $2,052,900! $2,099,700! $2,101,000! 2.3%: HEALTH DEPARTMENT · New Environmental Health Specialist ($57,000.00 total funds needed) to work in the areas of indoor air quality, radon testing, environmental substance hazards and restaurant inspections. · Uo~rade of Senior Office Assistant ($11,000.00 total funds needed) from part time to full time. Position provides assistance to customers seeking medical services; registration through the clinic intake process; and makes appointments for future customer visits. · Uu~,rade of 2 Public Health School Nurses ($22,300 total funds needed) from part time to full time. This would make all, but one, School Nurses full time positions. 6 LIBRARIES · Libraries customers circulated 2,758,704 books! ....10.9 books per capita · Cost per Circulation declined from $1.85 to $1.78 (3.8%)' · Assistance requests totaled 679,546 · Library 2000 project/Phase I :October '99 · Annual Book budget $865,000. By October: Technology 2000! FY98 FYg9 Aotual ~o~d Library FY2000 Change Biennial FY2000 From FY99 iPersonnel $3,377,815: $3,460,6001 $3,564,700 $3,581,100 3.5% Operating 1,490,067 1,547,800 1,605,000! 1,604,800 3.7%1 !~.,~'pital 21,555 0! _01-- 0! 0.0% ITotal $4,889,437 $5,008,400 $5,169,700 $5,185,900 3.5% Revenue 702,733 715,4001 726,900 719,800 0.6% :,Net Cost $4,186,704; $4,~31'~)~,-~i';~,2 ~'!'-~i~1-100-~ LIBRARY $847,400 Request to Increase Base Book Budget Example of Collection Need: 42% of Young Reader Collection is 9 Years or Older 1-4 Years 9 Years or 32% Older 42% 5-8 Yearn 26% Materials Expenditures per Capita in Comparable Public Libraries LIBRARIES · Need to address replacement of worn out young reader books: increase annual book budget by $135,000. · Technology 2000 project is underway and Phase I will be completed this October. · Need to replace old seating, shelving, display and tables: cost $94,000. · Meadowdale Branch Expansion ($2mm) not funded in CIP. Law Library FY2000 Change FY98 FY99 Biennial FY2000 From FY99 Actual Adopted Planned Proposed!Adopted ~Personnel $0 $0 $01 $0~ 0.0% iOperafing 106,130 99,900! 99,900 110,300 10.4%~ !'Total $106,13~ $99,900 $99,90~; ,110,30~ 10.4%! iRevenue 110,348 99,900 99,900=. 110,300 10.4% [N__e_t~~C0st ($4,218): $0 $0 $0: 0.0% PARKS AND RECREATION New Facilities · Robious Landing Park · Cloverhill Sports Complex · Western Area Phase II · Out to Bid: - Iron Bridge Park Athletic Field improvements - Bensley Community Center · Opened 5 new elementary school gyms Serving an AWESOME #! FY98 A=tual Parks & Reoreation FY2000 FY99 Biennial Adopted Planned Change FY2000 From FY99 P r o pose d...._. Ad~ _o_?__d__~ !Personnel $3,553,274 $3,798,600 $3,798,600 $3,986,700i 5.0% Operating 1,812,816i 1,774,200 1,812,900! 1,808,8001 2.0%: iCapital 190,554 346,000 360,7001 437,4001 26.4% i¥~1 $5,637,444! $5, 918, 800 '~ $5,972,2001 $6,232,900 5.3% i Revenue 7.4%1 653,237 1,734,900 1 764,900i 1 863 200! iNet Cost $4,984,207! $~, ~,9~0-i-~ ~;~:jbi'- ~,,~9,'700. 4.4%; 3 PARKS AND RECREATION · Maintenance of new and existing parks - Ironbridge, Lowe's Soccer complex, Huguenot Park, new schools gyms, Henricus Vis.Ctr - Cost: $137,800 (budget provides $75k leaving $62.8 k) · Capital Equipment Replacement - Trucks, mowers, pickups: cost $134,100 PARKS AND RECREATION · Replacement and repair of old lighting systems: cost $210,000 · Renovation of existing structures: cost $250,000 · Boardwalk replacement at Point of Rocks: cost $100,000 4 COUNTY FAIR · New user coordinating committee formed to guide the use and developmem of the fairgrounds... · Site needs parking, drainage, and internal road improvements to better serve all users. · Grounds management needs to be improved. 5 Its about Inclusion! Therat~ulic Recr~alion Historic Chesterfield 6 HISTORIC CHESTERFIELD COUNTY MUSEUM · Museum Visitation increased to 17,026 from 16,689 despite closing 1917 Courthouse 2x week... · Opened new temporary gallery with 4 new exhibits. · New exhibit on History of County for 250th - Lord Chesterfield - Tobacco Road HISTORY IS IMPORTANT! County Museum ~ , FY2000 ............ i_ C~.h._a~;__e FY98 ~ F~3g Biennial FY2000 From FY99 Actual Adopted Planned ~ Proposed ! Adopted :Personnel ' $131,761 $138,300i $136,300 $150,000; 10.1% Operating 5,480 0! 01 0 0.0%1 _ca__O_~! ..... .! ....... ___.o.i ..... _o! o! o ..... Total ~ $137,241 $136,300 $136,300, $150,000 10.1%i Revenue 49 788 53,700 0 57 g00 7 8% i ~.t._~st $87,454 $82,600 $136 300- ......~ i 60 ......... ~-~-5-~': 7 HISTORIC CHESTERFIELD COUNTY MUSEUM · 250th Anniversary activities/Phase I museum improvements underway.., with the $38,000 approved last year... · Phase II funding included in CIP ($46,000) · Need to fund phases III for museum improvements: cost $162,500 (CIP). EXTENSION SERVICES · Keep Chesterfield Clean Won Statewide Award... · Dupont Square/ESL program receives Robert Wood Johnson grant funding · Master gardeners, money management programs helping seniors 8 Keep Virginia Beautiful Clean Award: Education Category Dawn Larch and Ellis Britlon ~md Lt. Govcxnor Hager MONEY 2000! FY2000 Change FY98 FYg9 Biennial FY2000 From FY99 Person ne l $58,789 $54,000 $54,000 $56,600 ........... :Tofal $2~,705 $243,000 $247 700 $252 800 4 0% ~Co,t .......... _,232._~s3_ ..... $2%000 ..... ~.2.?._7._0__0..___.._,..~_s_0.9_0..0 ............. _~.a__.%. DUPONT OSCARS! Limited English Speaking FY2000 Change iC4pitel FY98 ! ~ Biennial FY2000 From FY99 Antual i Adopted Planned Proposed' Adol~ed ~ Personnel $0 $0 ! $34,300i N/A ::Operating', 0i 0; ! 5,7001 N/Ai ~ .___~_oL 0L ! 0~_! ~ ~Tml i $0 $~i $0! $40,0001 N~A: Revenue i 0! 0! ~, 20,000! N/A Net Cost ~ $0 $0 $0~ $20,000i N/~ JUVENILE PROBATION INCLUDING VJCCCA · VJCCCA fund from state responding to needs ofjuvenile offenders... · DCJS ftmding research studies on recidivism... · Space issues will be resolved by new JDR Courthouse now under construction. 2 Juvenile Probation FY2000 Change FY98 FY99 Biennial FY2000 From FY99 Actual Adopted Planned Proposed Adopted !Persondel $35 $0 $0 $2,400 N/A iOperating 67,988 68,7001 70,500 71,100 3.5% iCapital 0! 01 _.0! 2,100 N/Ai iTotal $68,023 $68,700: $70,500 $75,600 10.0%: ~Revenue iNet Cost 23,03.! ........ 1_3~; 000.!___~1~3.; .3.007_- 16,000 $44,992! $55,700: $57,200 $59,600 23.1% 7.0%; Virginia Juvenile Community Crime Control (VJCCCA) Personnel FY98 Actual Adopted FY2000 Change Biennial FY2000 From FY99 Planned ; Proposed Adopted $726,468: $981,300 $945,400 $869,000 -11.4% i Operating 380,384 590,100 590,100 690,700 17.0%i Capital 31,124 64,200 64~200 40,000 -37.7%i Total $1,137,976 $1,635,600. $1,599,700' $1,599,700 .... -2.2o,~ Revenue 1,137~976 1,599,700 1,563,8001 1,599,700 0.0% JUVENILE DETENTION HOME · State studying funding formula changes: the state presently funds 50% of all costs. · Design contract approved for expansion project: adds 58 more beds beginning in 2001 · Present facility is 31 persons over rated capacity of 33: may need funds to use other residential facilities. Expansion done in 2001 Change FYg8 From FY~i Aotual Adoptmd i Personnel $1,278,769:$1,306,4001 $1,306,400! $1,359,600 4.1%i iOperating 240,487i 271,500! 278,200. 283,500 4.4%i Juvenile Detention Home 4- ! i FY2000 I FY~ i Biennial FY2000 Adopted Planned Proposed i iCapital 3,7201 0.0% 0__.2_ 0_L_ 0~ iTotal 151,522,9761 $1,577,900: $1,5154,600! $1 643 100 4.1%1 !?L?. ?_n ~.e. ....... ~!t584 843,500; 864,700! 887,900 ' 5.3%; !Net Cost $621,392; $734,400! $719,900; $755,200 2.8%~ 4 YOUTH GROUP HOME · Currently operating at total capacity which could portend expansion needs in the future. · Youth Group Home recently received 100% perfect score for state licensure! CSA COMPREHENSIVE SERVICES ACT · Budget predicated on successful launching of Medicaid funding by state for therapeutic foster care and residential services. · New software management system being implemented. · Will propose operating a new CSA group home for autistic kids to save funds... Teamwork Works! iPersonnel $96,023 $106,600 $107,800 ~,Operating 3,167,888i 3,540,100; 3,637,300 iCapital 1,966 Oi O! iTotal $3,265,877: $3,646,700! $3,745,100i iRevenue ~Net Cost Comprehensive Servioes A~ ; FY2000 Change FY98 FY~ Biennial : FY2000 From FY99 Antual Adopted Planned Proposed ' Adopted $85,800 -19.5% 2,772,800: -21.7%; 300 100. O% ~ $2,858,900 -21.6% ($58 108)~ $497,600 $498,500: $493,300 -0.9% COMMUNITY CORRECTIONS · Criminal Justice Board will study adult drug court (cognitive) feasibility. · Day Reporting Center successfully started. · Studying criminal'justice information systems with DCJS grant. · Studying recidivism of young adult population with state research grant. Leading by Innovation Community Corm~lions Services iPersonnel '~Operating 155,331! 257, 5001 298,1001 307 go01 lg.6% iCmpit, l iTc~ll i I FY2000 ~--------~ ' Cha ng~ FY98 [ Pt99 i Biennial ' ~ 'From FY99i Actual ! Adoreed ! Planned Proposed Adopted! $465,529i $705,700i $710,600 $673,600 $ff27 757i $9~,6001 $1,008,700! $981,5001 -1.5%: iRevenue i 653,307! 996,6001 640,800 981,500 -1.5% inet Cost i ($25,550)i $0i $367,900: $0i 0,0% Pretrial Services ! FY2000 Change FY98 FY99 I Biennial FY2000 From FY99 Actual Adopted ~ Planned Proposed Adopted Personnel $201,541~ $308,000! $309,4001 $252,300 -18.1% iOperafing 63,184 38,7001 41,000i 32,800~ -15.2%: =:Capital 0.0% Tota I O~ Oi O: O! $264,725 $346,700i $350,400 $285,100; -17.8% Revenue -17.8% Net Cost 267, 272L_- 34_.~6, 7_09L____~_.7.:~00:__ 2___8_5_ 100 ($'2,546): $0~ $8,600 $0 0.0% Community Corrections Services Options Grant FY2000 Change FY98 FY99 Biennial ~ FY2000 From FY99 i Actual Adopted Planned *Proposed Adopted Personnel $39,512i $41,600. $41,800i $42,200. 1.4% Operating Capital Total Revenue 46r979 49~500 36~900 49,200! -0.6% Net Cost $0 $0 $13,000! $0 0.0% 7,467i 7,900 8,100'. 7,000 -11.4%: -- o{ O~ oT o 0.0% $46,979! $49,500 $49,900 $49,200 -0.6% Model Program Domesfio Violence Coordinator (CC~) FY2000 Change ~ FY98 FY99 Biennial FY2000 From FY99' : A~tual Adopted Planned Proposed Ado_[~_d.._ Personnel $37,746 $41,600 $41,800 $44,100: 6.0% Operating 8,649i 5,800 5,600 6,700 15.5% !Capital 2,949 0! 0i 0i 0.0% !Y~i'i $49,3431 ...... ~3;4-~,~- $47,4001 $50,*~10--~i~' 7.2% 7.2% inet Cost ($14,015)i $0; $300i $0! 0.0% VICTIM WITNESS Space needs are the only key issue: if more space is secured the state will pay for an additional caseworker. Helping Victims Viotim/Witness Grant i FY2000 Change FY~ I=Y99 i Biennial FY2000 From FY~9- Aotuel i Adopted i Planned Proposed Adopted Personnel $170,366: $244,200i $'244,9001 $261,600 7.1% ?~i-n~ 18,680i 22,500i 40,800~ 26,100 16.0%: iCepit. I iTot. I 13,708~.1_7__5_~! 0! 0 -100.0%; $202,755! $284,200! $285,7001 $287,700 1.2% :Revert ue 207, 015i 237, 800i 244, 400 ~ 233, 700 -J.7% i inet Cost ($4,260) $46,400i $41 300~ $54,000 16.4% 9 YOUTH SERVICES, · Community risk assessment and resources studies have been completed. · 6 Year Implementation Team Process has begtm... · Results from the Committee on the Future report this Spring .... · Youth Forum successfully held... Getting youth engaged... Youth Servioes ...... i FY2000 Change~ FY98 FY99 ; Biennial FY2000 From FY99~ Aotual Adopted i Planned Proposed i Adopted iPersonnel $112,252! $109,600i $110,'100 $113,8001 3.8% i Operating 11,5331 29,7001 30,200 33,200 ICapital 01 0i O. 0! !Total I $123,7-~5'?'--~139,3'~%- $1~,3C~~ $147,000: 11.8% N/A 5.5% L.__Re_venue 123,7851 33,3001 31,100 33,300! 0.0% iNetCost $0~ $106000 $109,200 $~'i~3,700i 7.3%! 10 Human Services Administration · Follow-up on citizens survey to address: - Access for the Handicapped to facilities and programs - Programs for Youth (after school) - -Program s for Seniors · Staff support for Youth Matters COLLABORATION Human Servi=es Ad m i nistra tion FY2000 Change Biennial FY2000 From FY99 Planned FY98 FY99 Aotual Adopted 1.0% ~Personnel $189,529i $170,1001 $170,100 $174,900 Operating 39,973.,~__..31, !_001 36,500 31,400 O! 4,000! 0', 800 iCcPitel ~ iTotal i $229,502i $205,200; $206,60~i $207,100!' -80.0% 0.9% iRevenue ~; 51! Oi O: Oi' 0.0% iNet Cost i $229,452:~ $20i5,20~---~-~i'~0~'i ....... ~'O~i"~'~J~! ......... 11 The End (f'mally!) THE HALE-BOPP COMET 12 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February24,1999 Item Number: Page 1 of 2 8.A.1. Subject: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of Streetlight Installations in the Bermuda and Clover Hill Districts. Summary. of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer: '_~_~ ~ Richard M. Mc~sh, P.E. Attachments: Yes ~-~ No Title: Director, Environmental Engineering CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page2 of 2 Summary. of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. BERMUDA DISTRICT: Quinnford Boulevard, vicinity of 9113, Bellwood Heights Subdivision Cost to install light: $ 340.53 Does not meet minimum criteria for intersection Walthall Creek Drive and Woodsedge Road, two lights, one on each comer of the intersection, Walthall Creek Subdivision Cost to install both lights: $127.70 Meets minimum criteria Bermuda District Streetlight Funds Requested Balance Forward Expenditure $14,708 $341 $128 CLOVER HILL DISTRICT: Effective Remaining Balance $14,367 $14,240 Sandy Brook Lane and Sandyridge Parkway, Sandy Brook Subdivision, Brandermill Cost to install light: $ 901.61 Meets minimum criteria Clover Hill District Streetlight Funds Requested Effective Balance Forward Expenditure Remaining Balance $53,364 $902 $52,462 STREETLIGHT REQUEST Bermuda District Request Received: November 3, 1998 Estimate Received: February 11, 1999 Cost to install light: $ 340.53 NAME OF REQUESTOR: Sarah H. Miller ADDRESS: 9113 Quinnford Boulevard Richmond, VA 23237 Estimate Requested: November 3, 1998 Days Estimate Outstanding: 100 REQUESTED LOCATION IS THE INTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Quinnford Boulevard, vicinity of 9113 POLICY CRITERIA: Intersection: Not Qualified, location not an intersection Vehicles per Day: Qualified Petition: Qualified Staff or Requestor Comments: Requestor states: "We, the residents of Quinnford Blvd., would like to request a light at this location. We have things happen in our subdivision that we would rather not, but we have no control of. Look at the police reports of this area. We have had a breakin at the church. The males involved were not from the subdivision. Me, I had a male in my yard. He was in the back checking to see if he could get into my garage. I took my pistol and shot into the ground to scare him off. "We feel that if we had a light we could maybe see better yet there would be less coming to our neighborhood to do these things because it would be better lighting. Drugs are involved in the nearby woods. The president of the civic association has called the police and showed them where the drugs are being done in the woods. "There are other widowa on Quinnford Blvd as well as myself. "We the residents of Quinnford Blvd would appreciate you seriouslly look at our need for a streetlight and approve the request for the light." Stre,~ Light Request Map Februa~, 24, 1999 This rn~ is a copyrighted produet of the Ches~eld ¢~nty CdS Offt~,. Street Light Legend existing light requested light 1 '= 721.~lts*t This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. I STREETLIGHT REQUEST Bermuda District Request Received: October 21, 1998 Estimate Received: February 11, 1999 Days Estimate Outstanding: Cost to install 2 lights: $127.70 NAME OF REQUESTOR: Alan August President Waithall Creek Homeowners Association ADDRESS: 14409 Fox Knoll Drive Colonial Heights, VA 23834 ~--~ REQUESTED LOCATION IS THE INTERSECTION OF: Walthall Creek Drive and Woodsedge Road ~ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: Estimate Requested: October 23, 1998 111 Intersection: Qualified Vehicles per Day: Qualified Petition: Qualified Staff or Requestor Comments: Requestor states: "The builder and the Association have both paid for decorative lighting at this entrance in a combined number of installations since the opening of the subdivision of 7 or 8 times. These lights have all been destroyed by vandalism. The requested lights would be placed in the right of way adjacent to the entrance. The streetlights within the subdivision have never been bothered. We need lighting at the front entrance for safety and identification of the subdivision. "Residents of the subdivision have long been unhappy about this situation." Staff notes that this request is for two 14000 lumen enclosed fixtures, one on each side of the intersection. The costs are divided into one light on the east side of the intersection at the quoted $127.70 and one light on the west side of the intersection at no cost. .. S~eet Light Request Mr'~ Februa 2ry_~_~_999 SOUTHCRE£K DR Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 0S4 STREETLIGHT REQUEST Clover Hill District Request Received: February 1, 1999 Estimate Requested: February 1, 1999 Estimate Received: February 2, 1999 Days Estimate Outstanding: 1 Cost to install light: $ 901.61 NAME OF REQUESTOR: John McCray ADDRESS: 2430 Sandy Brook Lane Midlothian, VA 23112 REQUESTED LOCATION IS THE INTERSECTION OF: Sandy Brook Land and Sandyridge Parkway REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: Intersection: Qualified Vehicles per Day: Qualified Petition: Qualified Staff or Requestor Comments: Requestor states: "Sandy Brook Lane serves as the entrancetothe Brandermill neighborhood of Sandy Brook. There are no homes located at this entrance. There is no light here and on several occasions I have observed vehicles with occupants parked here especially late nights and weekends. I am not sure what is going on in these vehicles, but I suspect drugs and sexual activity. Our neighborhood has also had several incidence of vandalism. I, nor do other residents of Sandy Brook, feel safe entering our neighborhood when we have to drive past parked and occupied vehicles sitting in the dark. I feel a streetlight at the entrance of our neighborhood will deter this behavior and help make this a safer neighborhood. "The residents of Sandy Brook and I would like to thank you for your assistance in this matter" Staff notes that the Brandermill Civic Association has no objections to this installation. The proposed lighting fixture will be the same as others installed in the area. Stre,~ Light Request Map Febru~999 C? WA~U~ CRE~K RD LN This map i~ a copyrighted prodtsct of the Chesterfu~ Comfy Street Light Legend existing light requested light 72L31 feet This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 72~3f .. 0S6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page, 1 of 2 Meeting Date: February. 24, 1999 Item Number: 8. A. 2. Subject: Deferred Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of Deferred Streetlight Installations in the Bermuda District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer: Richard M. ~.M~j~fish, P.E. Attachments: Yes -~No Title: Director, Environmental Engineering CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page2 of 2 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. BERMUDA DISTRICT: The following streetlight installation requests were deferred from the November 24, 1998, meeting to allow time for their respective petitions to be brought up to a policy qualifying 75% of residents within 200 feet of the location. The revised petitions for these installations now qualify under the Streetlight Policy. There are no costs associated with these intallation requests. Mistora Road and South Street, Searcy Subdivision Lucia Drive, vicinity of 16114. Searcy Subdivision Mimi Avenue, vicinity of 2804, Searcy Subdivision Ida Avenue, vicinity of 2809, Searcy Subdivision Meridian Avenue, vicinity of 16008, Ivey Tract Subdivision STREETLIGHT REQUEST Bermuda District Request Received: September 1, 1998 Estimate Received: November 13, 1998 Cost to install light: $0.00 NAME OF REQUESTOR: Sergeant David D. Deringer Estimate Requested: September 4, 1998 Days Estimate Outstanding: 70 Chesterfield County Police Department For Community Policing Project REQUESTED LOCATION IS THE INTERSECTION OF: Meridian Avenue, vicinity of 16008, on the existing pole, Ivey Tract Subdivision POLICY CRITERIA: Intersection: Vehicles per Day: Petition: REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Not Qualified, location is not an intersection Qualified Qualified Staff or Requestor Comments: None STREETLIGHT REQUEST Bermuda District Request Received: September 1, 1998 Estimate Requested: September 4, 1998 Estimate Received' November 13, 1998 Days Estimate Outstanding: 70 Cost to install light: $0.00 NAME OF REQUESTOR: Sergeant David D. Deringer Chesterfield County Police Department For Community Policing Project REQUESTED LOCATION IS THE INTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Lucia Drive, vicinity of 16114, on the existing pole, Searcy Subdivision POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 VPD Qualified Staff or Requestor Comments: None STREETLIGHT REQUEST Bermuda District Request Received: September 1, 1998 Estimate Received: November 13, 1998 Cost to install light: $0.00 NAME OF REQUESTOR: Sergeant David D. Deringer Estimate Requested: September 4, 1998 Days Estimate Outstanding: 70 Chesterfield County Police Department For Community Policing Project REQUESTED LOCATION IS THE INTERSECTION Of: Mistora Road and South Street, on the existing pole, Searcy Subdivision POLICY CRITERIA: Intersection: Vehicles per Day: Petition: REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Qualified Qualified Qualified Staff or Requestor Comments: None STREETLIGHT REQUEST Bermuda District Request Received: September 1, 1998 Estimate Requested: September 4, 1998 Estimate Received: November 13, 1998 Days Estimate Outstanding: 70 Cost to install light: $0.00 NAME OF REQUESTOR: Sergeant David D. Deringer Chesterfield County Police Department For Community Policing Project REQUESTED LOCATION IS THE INTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Mimi Avenue, vicinity of 2804, on the existing pole, Searcy Subdivision POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 VPD Qualified Staff or Requestor Comments: None 092 STREETLIGHT REQUEST Bermuda District Request Received: September 1, 1998 Estimate Received: November 13, 1998 Estimate Requested: September 4, 1998 Days Estimate Outstanding: 70 Cost to install light: $0.00 NAME OF REQUESTOR: Sergeant David D. Deringer Chesterfield County Police Department For Community Policing Project REQUESTED LOCATION IS THE INTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Ida Avenue, vicinity of 2809, on the existing pole, Searcy Subdivision POLICY CRITERIA: Intersection: Vehicles per Day: Not Qualified, location is not an intersection Not Qualified, less than 400 VPD Petition: Qualified Staff or Requestor Comments: None 093 STREETLIGHT REQUEST Bermuda District Request Received: September 1, 1998 Estimate Received: November 13, 1998 Estimate Requested: September 4, 1998 Days Estimate Outstanding: 70 Cost to install light: $0.00 NAME OF REQUESTOR: Sergeant David D. Deringer Chesterfield County Police Department For Community Policing Project J----] REQUESTED LOCATION IS THE INTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Ida Avenue, vicinity of 2809, on the existing pole, Searcy Subdivision POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 VPD Qualified Staff or Requestor Comments: None 094 ~reet Light Request M"p Feb--99 Thit map i~ a copyrighttd produ~t of tae ctma~t comty ~s o~. Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 1 ' ~ 721.~! feet 095 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page l_ of 4 Meeting Date: February 24, 1999 Item Number: $ · B. Subject: Authorize County Administrator to Enter into a Settlement Agreement with Vulcan Materials Company and Authorize Certain Financial Transfers. County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to (1) enter into a settlement agreement with Vulcan in a form acceptable to the County Attorney; (2) designate and transfer $350,000 from the Reserve for Capital Projects for the Coalboro Road Extended Project; and (3) designate and transfer $300,000 from the Transportation Industrial Access and Road Improvement Accounts for the Coalboro Road Extended Project. Summary. of Information: Vulcan Materials Company has informed the County that it intends to reopen its quarry in the Winterpock area of Matoaca District as soon as possible. In order to provide an adequate transportation plan for truck traffic to serve their proposed quarry, Vulcan's plan of operation requires them to widen Beach and Baldwin Creek Roads at an approximate cost of $1.3 million. Staff and Vulcan have had numerous discussions about transferring Vulcan's plan of operation road improvement commitments to the construction of an extension of Coalboro Road which would connect Coalboro and Otterdale Road at Route 360. Staff.believes such an extension, which is part of the County's Transportation Plan, will benefit the County more than Vulcan's current road improvement obligations. Steven L. Micas 0505:42863.1 Attachments: [] Yes l No l# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Summary. of Information: Although Vulcan has filed a lawsuit contending that it should not be required to make any road improvements at all, Vulcan has agreed to transfer its $1.3 million road improvement commitment to the Coalboro Road extension by: (a) (b) (o) contributing 75% of the construction cost up to $900,000 straightening the Beach/Coalboro intersection at a cost of approximately $150,000 contributing $200,000 worth of stone to the construction of the road. The County would contribute the remainder of the cost of building Coalboro Road extended as an all-weather, gravel, controlled access road from Beach Road to the boundary of Hampton Park. The developers of Hampton Park are currently building the remainder of the road. Vulcan's portion of the road would be paved and brought into the state system as the surrounding property is developed. Until then, Vulcan would annually contribute $200,000 of stone so that the road could be adequately maintained. Vulcan's plan of operation would be administratively amended to reflect these now road improvement obligations. Before construction of the road can begin, the state Department of Historic Resources must approve the proposed route for the road. The County's engineer, Timmons, must complete the road design in order to submit the routing proposal to the state for approval. Staff.will notify Timmons to proceed with the remainder of the engineering immediately. The engineer estimates that the County's portion of the cost of constructing the road will require $1,100,000. Staff is requesting that the Board designate and transfer $350,000 from the Reserve for Capital Projects and $300,000 from the Industrial Access ($80,000) and General Road Improvement ($220,000) accounts to partially fund the cost. The remainder of the cost, estimated to be $450,000, will be advanced to the County by Vulcan and the County will pay Vulcan back at the rate of $200,000 per year. The $450,000 estimate would be reduced to $200,000 if the owner of the fight of way dedicates it to the County. The owner of the right of way is currently discussing development with the County and may be willing to dedicate the property although he has not yet committed to do so. Vulcan will advance the money when the County is ready to award the contract to construct the road, which staff estimates will occur in the late summer or early fall after the Department of Historic Resources has approved the route. Since Vulcan's contribution to the project exceeds $500,000, a public hearing will be necessary before Vulcan's contribution can be appropriated. Construction of the road is estimated to take four to six months after contract award. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 Summary_ of Information' Before Vulcan can operate the quarry, they must also obtain a permit from the State Department of Mines, Minerals and Energy. The state recently returned Vulcan's permit application to them for further modification by Vulcan. The earliest Vulcan could now obtain state permitting approval would be March, and the County's consultant estimates that it will be at least six months thereafter before Vulcan could actually open the quarry. Accordingly, the earliest Vulcan could be in operation appears to be September, and it is likely that the quarry will not open until several months later. It is likely, however, that Vulcan could operate the quarry for several months before the estimated completion date for the road, which is early next year. 0505:42863.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Meeting Date: Februarv 24. 1999 Number Bud.qet and Mana.qement Comments: This request involves a settlement agreement with Vulcan Materials Company to proceed with engineering for Coalboro Road Extended and requires transfers from several sources. The first request is for a designation of $350,000 from the County's Reserve for Capital Projects and authority to transfer these funds. The current balance in the Reserve for Capital Projects is $1,005,013; designation of $350,000 for the Vulcan request, $150,000 for a study for a new financial system, and $75,000 for a needs assessment study for the Circuit Court, will leave an available balance of $430,013. Also requested is authority to transfer $80,000 from the Industrial Access account and $220,000 from the General Road Improvements account tc the Otterda!e Extended Road Project. Sufficient funds are available in both of these accounts to accomplish these transfers. Prepa~'' Title: Director, Budget & Management 099 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting! Date: February 24~ 1999 Subiect: Advertisement for FY2000 Biennial Financial Plan Page 1 of 3 Item Number: s.c. County Administrator's Comments: County Administrator: ~ Board Action Requested: Authorize the Advertisement of the proposed FY2000 Biennial Financial Plan, FY2000-2004 Capital Improvement Program, FY2000 Community Development Block Grant Program and other ordinance changes and set public hearings for March 24, 1999 for these items. Summary of Information: Public hearings will be scheduled for March 24, 1999 on tax rates, the Proposed FY2000 Biennial Financial Plan, the FY2000-2004 Capital Improvement Program, the FY2000 Community Development Block Grant Program and other ordinance changes. Advertisement requirements differ depending on the item. The Board must set a rate of assessment of each classification for the 1999 tax year. On February 10, 1999, the Board approved advertising the tax rates at current levels. The Community Development Block Grant advertisement must appear in the paper twice. The advertisements must run a month apart. The first advertisement appeared on January 24, 1999. The second advertisement for the proposed Block Grant Program will appear in the newspaper on February 24, 1999. Preparer: ( -~ Title: Director of Budget & Management Rebecca T. Dic~on Attachments: ~Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meeting Date: February 24, 1999 Item Number: Summary of Information (cont.): The advertisement for the Proposed FY2000-2004 Capital Improvement Program will appear in the newspaper on March 17, 1999. The FY2000 Proposed Biennial Financial Plan will include a recommendation for an increase in the following departmental revenues to cover the cost of service enhancements. Ordinance changes needed to achieve the revenue included in the FY2000 Proposed Biennial Financial Plan are as follows. Community Development Environmental Engineering Fee Changes Staff is recommending the implementation of a $40 per permit charge for reviewing residential building permits for drainage and erosion control compliance. This new proposed fee is expected to generate an estimated $126,000 in FY2000 to offset the cost of two full time Senior Construction Drainage Inspectors. Building Inspection Fee Changes Staff is recommending a change to the fees charged for residential construction. These fee changes are targeted to equitably cover expenses, simplify the calculation of fees, and eliminate the $125 surcharge for residential single family building permits by basing the fee for each type of permit on the three year average number of inspections conducted for each permit type at $40 per inspection. These changes will generate additional revenue to meet the goal of funding the cost of enforcement of the State building code by the Department. There are no fee changes proposed for commercial construction, including apartments. Other ordinance changes included in the FY2000 Proposed Biennial Financial Plan follow: Commissioner of Revenue Business/Professional/Occupational License (BPOL) - State law requires a change in the BPOL ordinance to reduce the flat fees in place from $100 and $75 down to $50. This change is to be effective January 1, 101 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: February 24, 1999 Item Number: 2000 and will result in an estimated reduction of $100,000 in revenue for FY2000. The Commissioner of Revenue will also implement a requested change in the tax relief for the elderly exclusion amount of income of each relative living with the owner to $6,500 (currently with CPI adjustments this limit is $6,000). This change is also to become effective January 1, 2000 and will have a minimal effect on tax relief exclusions. The Code of Virginia requires that the hearings on the budget and on tax rates be held at different times but can be held on the same day. Therefore, the public hearings are planned to be advertised as follows: Other ordinance changes 7:00 p.m. Tax Rates 7:15 p.m. FY2000-2003 Capital Improvement Program 7:30 p.m. FY2000 Community Development Block Grant Program 7:45 p.m. FY2000 Proposed Biennial Financial Plan 8:00 p.m. The FY2000 County Administrator's Proposed Budget will be presented to the Board at three work sessions beginning February 24 and continuing March 10 and March 24, 1999. 102 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page. 1 of 1 Meeting Date: February 24, 1999 Item Number: 8. D. 1. a. Subject: Award of Contract for Wetlands Mitigation County Administrator's Comments: The Board of Supervisors is requested to award a contract to Alrod Enterprises for construction of two acres of wetlands. County Administrator: Board Action Requested: Summary of Information: The Holly Hills Capital Improvement Drainage Project has been under design for approximately five years. The original design began as a combination pipe and paved ditch to retard severe erosion and to eliminate the siltation in the adjacent pond in Holly Hills Subdivision. After the design commenced, the Thomas Dale High School Expansion project began and, in working with the School Board, it was determined that the county would modify its project to fit the school design and work with the schools on their expansion project. Due to the existing wetlands and other issues with school site, it was determined that the school project and the ouffall design from their storm water basin would adequately address the severe erosion problems and eliminate the pond siltation. However, the school design required disturbance of wetlands. In cooperation with the School Board, the county project was modified to include the wetlands mitigation design required for the school site. The wetlands mitigation project was bid on February 10, 1999 and 19 bids were received. The low bid was submitted by Alrod Enterprises in the amount of $65,696. Funds are available in the Holly Hills Capital Improvement Drainage Project. Staff Recommendations: Staff recommends that the Board of Supervisors authorize the County Administrator to enter into a contract with Alrod Enterprises in an amount not to exceed $65,696 for the installation of wetlands mitigation. District: Bermuda/Dale Preparer: ' Ricl~ard M. McEifish,-P.~. Attachments: ~ Yes No Title: Director. Environmental Engineering # 1.03 { CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: February 24. 1999 Number Bud.qet and Mana.qement Comments: The current balance in the Holly Hills Drainage project is $150,000; use of $65,696 for award of a wetlands mitigation project will leave a balance of $84,304 to complete this project. Preparer: ~.,,. <f, , / le: Rebecca T. Dickson Director, Budget & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 26, 1999 Item Number: S.D.l.b. Su~ect: Award of the construction contract for County Project ~95-0156R Swift Creek Water Treatment Plant - New Laboratory to Southwood Builders County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board approve the construction contract with $outhwood Builders in the amount of $1,923,000.00, authorize a transfer of $275,000 from water fund balance, and authorize the County Administrator to execute the necessary documents. Summary of Information: The existing Swift Creek Water Treatment Plant laboratory is being replaced with a new laboratory facility to meet current and future drinking water regulations. A new building will be constructed adjacent to the existing plant with an enclosed pedestrian bridge connecting both structures. The bridge will provide handicapped access for both facilities. We received three (3) bids; $1,923,000, $2,152,000, and $2,159,000. Our consultant, Whitman, Requardt and Associates have reviewed the bids and recommends award to the low bidder, Southwood Builders in the amount of $1,923,000. The low bid exceeds our appropriation for construction. Staff requests an additional $275,000 be transferred from water fund balance to this project. Funds are available in the current C.I.P. Preparer: R~ ~~~o~ ~ Title: E. Co n, P.E. Assistant Director of Utilities Attacb_ments: Yes No 105 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: Feb 241 1999 Item Number: 8.D.l.c. Subject: Approval of Award of The Design Contract for the Juvenile Detention Center to Moseley Harris McClintock PC in the Amount of $822,635 County Administret0r'~ Comments: County Administrator: ~ Board Action Rea_uested: Award of the design contract for the new Juvenile Detention Center to Moseley Harris McClintock PC in the amount of $822,635. Summau0flnf0rmation: Moseley Harris McClintock PC was selected for this project out of four firms that proposed. The project consists of verification of the program and planning study that was completed two years ago, schematic design, design development, construction documents, bidding and construction administration for the new 90 Bed Detention Center plus renovations to the existing detention center and to the old Juvenile Courts Building which will become additional administrative space for the center. This fee proposal has been evaluated and is recommended for acceptance. Funds are available in the project. Preparer: FranCis M. Pitaro Title:Director, General Services Attachments: Yes No 106 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: February 24, 1999 Number Budget and Mana.qement Comments: Current funding for the design phase of the Juvenile Detention Home Project consists of general funds. The balance of the project funding plans for State reimbursement and lease purchase financing. Design funding was approved in prior year Capital Improvement Programs and the balance of the project funding is planned for FY2000 in accordance with the Proposed FY2000-2004 Capital Improvement Program. Sources and uses of current funding are described below, excluding proposed FY2000 funding. The design fee is within the established budget and associated contingency funds and project funding is available. Sources: General Fund $1,128,908 Preparer: Uses: Needs Assessment and Programming Fees Design Fees Surveying Testing, Inspection Construction Management Contingency Total /% Rebecca T. Dickson $ 82,680 709,630 22,000 35,000 45,000 234,598 $1,128,908 Title: Director, Budget & Management 107 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: February24, 1999 Item Number: 8.D.l.d. Subject: Award Design Contract to Moseley Harris and McClintock for Architectural and Engineering Services for the Design of the New Community Development Building County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize County Administrator to execute a professional services contract with Moseley Harris and McClintock for the design of the new Community Development Building. The initial phase will consist of programing only, in the amount of $ 102,954. Summaq of Information:. The Community Development Building will house Departments of Environmental Engineering, Transportation, Planning and Building Inspections. In addition, the preliminary study will include other customer service departments that may be part of this facility. After the programing study is complete, this contract will be amended to include the design. Preparer: Francis M. Pitaro Title: Director, General Services Attachments: Yes No ~OS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetine Date: ~h~.~v 24. '1999 Number BudRet and Mana.qement Comments' Current funding for the programming phase of the Community Development Building consists of general funds. The balance of the project funding plans for lease purchase financing and additional general funds. Design funding was approved in prior year Capital Improvement Programs and the balance of the project funding is planned for FY2000 and FY2001 in accordance with the Proposed FY2000-2004 Capital Improvement Program. Sources and uses of current funding are described below, excluding proposed FY2000 and FY2001 funding. The programming fee is within the established budget and project funding is available. Sources: General Fund $900,000 Proposed Uses: Professional Services Fees Construction Management Contingency Total Preparer: $775,000 30,000 95,000 $900,000 Rebecca T. Dickson 109 Meetinl] Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I February 24~ 1999 Item Number: 8. D. 2.a. Subiect: Transfer of Funds from the Reserve for Future Capital Projects for the Circuit/General District Courthouse Space Needs Assessment County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve the transfer of $75,000 from the Reserve for Future Capital Projects for a Circuit/General District Courthouse space needs assessment. Summary of Information: The Circuit/ General District Courthouse was constructed with two courtrooms and judges chambers left unfinished. The intentions were that these spaces would be completed at a later date as the need materialized. It is anticipated that a new Circuit Court Judge will be in place by July of 2000. In addition, the Circuit Court Clerk has maximized the utilization of their existing space. Approval of this item will allow the County to prepare a needs assessment which will determine the requirements for finishing the courtrooms, the Circuit Court Clerk space, on site parking, and other support functions. The Proposed CIP for FY2000 - FY2004 includes funding for this needs assessment and for the design phase of finishing out the court rooms and Circuit Court Clerk office expansion. Changes to the proposed CIP for the courthouse improvement project would be brought before the Board in March upon approval of this item. Approval of this item, and others before the Board this date, will leave a balance of $430,013 in the reserve for future capital projects. Preparer: t~.~(,{-'("-, ' ]'~1¢.(_i, ~-"A Title: Director, Budget & Management Rebecca T. Dickson Attachments: ~-~ Yes NO Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 February 24r 1999 Item Number: 8.D.2.b. Subiect: Transfer a total of $270,000 from the County and the Schools Reserve for Future Capital Projects For a Detailed Requirements Analysis for Financial and Human Resources/Payroll Systems. County Administrator's Comments:,.~')~-~4'~i ~'~ ~ ' ~ County Administrator: ~_~. Board Action Requested: Approve the transfer of $150,000 from the County and $120,000 from the School's Reserve for Future Capital projects to fund a detailed requirements analysis for the financial and human resources/payroll systems jointly with Schools. Summary of Information: The financial systems software (general ledger, accounts payable, purchasing, budgetary control) used to provide consolidated financial services to County departments and Schools was licensed in 1984. The County and Schools jointly licensed the human resource and payroll software currently in use in 1991. During FY98, a contract was awarded to PriceWaterhouseCoopers (PWC) to conduct a financial system needs assessment. PWC recommended that a detailed requirements analysis be completed jointly with the County and School staff as the next stage of systems planning. The County Administrator and School Superintendent have agreed to share in the cost of this analysis. PWC estimated that the total cost of the requirements analysis would range from $240,000 to $300,000. The requirements analysis is expected to take approximately 8 months to complete. Funding to implement the new systems has been requested through the Capital Improvement Program. Approximately $2.0 million is currently proposed in FY2003-2004 for partial funding of this project. Preparer: ~~ i/~am~ J. L. Stegmaier Attachments: ~-~ Yes Title: Deputy, County Administrator No r# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: Februarv 24. 1999 Item Number; Summary of Information (cont.): The School Board is expected to approve the $120,000 transfer from the School Reserve on March 9. Transfer of funds for both County and Schools is contingent upon School Board approval of the $120,000. Approval of this item and others before the Board this date, will leave a balance of $430,013 in the Reserve for Future Capital Projects. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 24, 1999 Item Number: $. D. 3. a. Subject: Appropriate Parks and Recreation Proffer Funds for Construction of Boat Slide at Robious Landing Park County. Administrator's Comments: Board Action Requested: The Board of Supervisors is requested to appropriate $25,000 from the proffer account to Parks and Recreation for the construction of a boat slide and picnic shelter at Robious Landing Park. Summary. of Information: Robious Landing Park, located on the James River, was opened in the Spring of 1998. Plans for a boat slide to allow access for small boats and canoes have been finalized. The Virginia Department of Game and Inland Fisheries has allocated $25,000 toward the construction of the boat slide and related parking. Additional funds are required to complete the slide and construct a picnic shelter on this site. This request to appropriate $25,000 in cash proffers will provide adequate funding to complete this work. Dir¢ctor, Parks and Recreation Attachments: [--~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Februarv 24. 1999 Number Bud.qet and Mana.qement Comments: If approved, this item will appropriate $25,000 in developer cash proffers collected for Parks and Recreation improvements. These funds are for the construction of a boat slide and picnic shelter at Robious Landing Park. Project sources and uses are as follows: Sources: Cash Proffers General Fund Balance Total: Uses: Other Equipment Improvements to Sites Total: $25,000 $13,574 $38,574 $13,574 $25,000 $38,574 The balance of Parks and Recreation cash proffers collected and not appropriated to date is $172,265. This item along with the approval of an appropriation of $35,000 for the construction of a boat slide at Lake Chesdin Park (a separate item before the Board this date) will leave a balance of $112,265. Title: Director, Budget & Management 114 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 24, 1999 Item Number: 8 .D. 3.b. Subject: Appropriate Parks and Recreation Proffer Funds And Reduce State Aid Appropriations for Construction of Boat Slide at Lake Chesdin Park County_ Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate $35,000 from the proffer account to Parks and Recreation for the construction of a boat slide at Lake Chesdin Park. The Board of Supervisors is requested to reduce the state aid appropriation by $125,000 for this project. Summary_ of Information: Design of the Lake Chesdin Park is underway. Funds are available from VDOT Recreation Access for the access road. Additional funding is required for the construction of a boat slide to allow small boats and canoes access to the lake. The previous state aid was for funding of a power boat launch which is no longer included in this project. This request to appropriate $35,000 in cash proffers will provide adequate funding to complete this work. Preparer: / Ix-,t~~_r~ ' Title: l~chael S. Golden Director. Parks and Recreation Attachments: -~ Yes No # 115 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Februarv 24. 1999 Number Bud.qet and Mana.qement Comments: If approved, this item will reduce the State Aid appropriation of $125,000 and appropriate $35,000 in developer cash proffers collected for Parks and Recreation improvements. These funds are for the construction of a boat slide at Lake Chesdin Park. Project sources and uses are as follows: Sources: Cash Proffers Grant Funding General Fund Balance Total: Uses: Contractual Services Improvements to Sites Total: $35,000 $0 $19,983 $54,983 $4,983 $50,000 $54,983 The balance of Parks and Recreation cash proffers collected and not appropriated to date is $172,265. This item along with the approval of an appropriation of $25,000 for the construction of a boat slide and picnic shelter at Robious Landing Park (a separate item before the Board this date) will leave a balance of $112,265. Prepare~ ~c~l?' Rebec(~T. Dicksoq_.....-/ Title: Director, Budget & Management 116 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 ofl AGENDA Meeting Date: February 24, 1999 Item Number: 8.D.4. Subject: Authorize the County Administrator to Execute an Agreement with Mansfield Oil Company to Recoup Fuel Taxes From Purchases Made for Chesterfield County Vehicles County. Administrator's Comments: County Administrator: ~ Board Action Requested: Authorize the County Administrator to execute an agreement with Mansfield Oil Company that will enable Mansfield to recoup state and federal fuel taxes from purchases made for Chesterfield County Vehicles. Summary of Information: Chesterfield County awarded Mansfield Oil Company the county contract for commercial retail vehicle fuel purchases. Mansfield has a cooperative agreement with more than 88 commercial gas stations in Chesterfield. County vehicles can purchase fuel at these locations using a VISA Fleet fuel card. The monthly purchase receipts are sent to Mansfield Oil where it deducts state and federal taxes. The county is then billed only for the wholesale cost of the fuel plus its markup. To recover the state and federal taxes on the fuel, the County must authorize Mansfield Oil Company to apply for the refund from the Department of Motor Vehicles. The county attorney's staff has reviewed and concurred with the attached agreement. This procedure will eliminate a burdensome administrative and accounting task for the county. Preparer: // Francis [l~I. Pitaro Attachments: ffi Yes [] No Title: Director of General Services 0505:43832.1 THE AGREEMENT COUNTY OF CHESTERFIELD, VIRGINIA ("Taxpayer"), whose address is identification and whose employer number is hereby authorizes MANSFIELD OIL COMPANY ("Representative"), a corporation, and whose address is , to file before the Virginia Department of Motor Vehicles refund claims for motor fuel taxes for the year 1999. The Representative is authorized to receive, endorse and cash refund checks made payable to the Taxpayer. In addition, the Taxpayer hereby authorizes the Virginia Department of Motor Vehicles to credit amounts that would otherwise be refunded to the Taxpayer against the Representative's liability for motor fuel taxes. COUNTY OF CHESTERFIELD, VIRGINIA By: Title: Dated: 0505:43832.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: 8.D. 5. Subject: Appropriation of Funds for the Genito Road and Courthouse Road Widening Projects County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board is requested to appropriate an additional $50,000 from anticipated VDOT reimbursements for the Genito Road and Courthouse Road Widening Projects. Summary. of information: In May 1993 and September I995, the Board appropriated $1,420,000 in anticipated VDOT reimbursements for the Genito Road and Courthouse Road Widening Projects. The design cost is now expected to exceed $1,420,000 because of an expanded scope of work requested by VDOT. An additional $50,000 should be appropriated in anticipated VDOT reimbursements. Recommendation- Staff recommends the Board appropriate $50,000 in anticipated VDOT reimbursements for the Genito Road and Courthouse Road Widening Projects. District: Countywide Preparer: ///~ ~ Title: ~gMe~3C~cken Attachments: Yes ~-~ No Director of Transportation 119 / I GENITO RD & COURTHOUSE RD WIDENING PROJECTS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: Februarv 24. 1999 Number Bud.qet and Mana.qement Comments: Design cost for the widening of Genito and Courthouse roads is expected to exceed the original estimate because of an expanded scope of work requested by VDOT. The additional cost is estimated at $50,000 which will bring the total appropriation to date for design of this project (including $511,890 of County funds)to $1,981,890. Preparer: ~_~,~,~ "~-'~/'-~1 ~¢-d'f'~ Title: Director, Budget & Management Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February_ 24, 1999 Item Number: $. D. 6. Subject: Authorize the Community Services Board to apply for a Federal Transit Administration Grant County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Community Services Board to apply for the Federal Transit Administration Grant; and if awarded, accept and appropriate the approved funds. Smnmary of Information: The Chesterfield Community Services Board (CSB) is eligible to apply for a Federal Transit Administration Section 5310 Grant from VA Department of Transportation (VDOT), to provide transportation services to the developmentally disabled. The CSB requests authorization to apply for grant funding to purchase two (2) thirteen passenger vans with center aisle, one (1) passenger minivan with ramp and, one (1) passenger minivan for a total grant request of $118,000. This grant will allow for expansion of services in four programs. The first van will be used to provide transportation to and from employment sites in the Chesterfield county area. The second van will be used to transport developmentally disabled citizens to increase community inclusion. The third vehicle will provide transportation to day program or employment sites; and the fourth vehicle will be used to increase community integration for persons with mental illness. A local match of 20% is required ($23,600). The source of this local match is the vehicle maintenance fund. Preparer: ~/ C~ Title: Director, Dept. of MH/MR/SA Burt H. Lowe, Ph.D. Attachments: Yes ~-~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: February 24, 1999 Item Number: Bud.qet and Mana.qement Comments: This item requests permission for the CSB to apply for a grant that would fund the purchase of two specialized vehicles, which would be used to expand the transportation services provided to persons with disabilities. If approved, the grant would provide $118,000 in Federal funding, which is passed down through the Virginia Department of Transportation. As in prior years, the grant requires a local cash match, which is $23,600 and would be provided for by the County fund reserve for replacement vehicles. Fees paid to County Garage from the CSB will cover the local match with no increased cost to the County. The CSB has applied for and been awarded over $211,000 during the past eight years from this source. These funds have allowed the department to purchase six wheelchair vans, which replaced older County vehicles. Preparer: Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 AGENDA Meeting Date: February 24, 1999 Item Number: 8.D.7. Subject: Consideration of a Continuation Application for a Department of Criminal Justice Services Grant for the School Resource Officer Program at L.C. Bird High School. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Po[ice Department to apply for a Department of Criminal Justice Services Grant in the amount of $35,900, and to appropriate the necessary funds when approved. Summary of Information: The School Resourcce Officer currently assigned full time to L.C. Bird High School is funded by a grant through DCJS. To continue this grant funding, the Police Department must submit an application for renewal. The amount to be funded by DCJS is $26,475 and the local cash match of $9,425 will be provided by the FY99-00 Police operating budget. The application deadline was February 19, 1999 and the application has already been submitted, subject to Board approval. If the Board does not approve this application, the Department will withdraw it. Preparer: ~~)~- ~ Title: Chief of Police Colonel Carl R. Baker 0414:43858.1 Attachments: [] Yes · No ' I # t CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Februarv 24. 1999 Number Bud.qet and Mana,qement Comments: This item requests Board approval for the Police Department to apply for and appropriate, if received, a grant from the Department of Criminal Justice Services for the provision of a school resource officer. This is a renewal of an existing grant which provides for a School Resource officer at Lloyd C. Bird high school. Total grant funds are $26,025 with a local match totaling $9,425. The Police Department is currently providing the local match within its established FY99 budget and will continue to provide the local match for the renewal. Preparer: Rebecca T. Dickson Title: Director, Budget & Management Meeting Date: February. 24, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of Item Number: 8, D. 8. Subject: Consideration to accept a $50,000.00 grant from Philip Morris U.S.A. to the Fire Department to help fund the Fire and Life Safety Training Trailer project. County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Authorize the fire department to accept a grant fi.om Philip Morris U.S.A. in the amount of $50,000.00; appropriate funds for the Fire and Life Safety Training Trailer project. Summary of Information; l'he Fire Department is currently raising funds to purchase and place into service a Fire and Life Safety Training Trailer. This trailer will be utilized to teach practical fire and life safety training programs to school students. In addition, the trailer will be utilized at many special events in Chesterfield County throughout the year. l'his grant will provide $50,000.00 toward the project. There will be no obligation for the Fire Department or the County to match these funds. Preparer: ~~v-~ff Stephen A. Elswick ~ Yes No Attachments: I I Title: Fire Chief CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: Februarv 24. 1999 Number Budget and Management Comments: Appropriation of this grant will allow the Fire Department to enhance its Fire and Life Safety education program. The grant is a one-time, non-recurring item. There is no local match. Preparer: {~~,L, c~' ~-('~ ~'~ lqT'~ Title= Director, Bud.qet & Mana.qement Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel__ofl Meeting Date: February. 24, 1999 Item Number: 8.D. 9. Subject: State Road Acceptance County. Administrator's Comments: County Administrator: ~ Board Action Requested: BERMUDA: MATOACA: MIDLOTHIAN: Summary of Information: Stoney Glen West - Lippingham, Section 2 Bayhill Pointe, Section 4 Brookstone, Section 13 Walton Lake, Section C Preparer: Richard M. M~lfish, P.E. Attachments: Title: Director. Environmental Engineering Yes No -." TO: Board of Supervisors FROM: Depamnent of Environmental Engineering SUBJECT: State Road Acceptance - LIPPINGHAM, SEC. 2 DISTRICT: BERMUDA MEETING DATE: 24 February 1999 ROADS FOR CONSIDERATION: LIPPINGHAM CR LIPPINGHAM DR LIPPINGHAM IN Vicinity Map: LIPPIN~ SEC. 2 Z TO: Board of Supervisors FROM~ Depamm~t of Enviroranental Engineering SUBJECI': State Road Acceptance - BAYIqlI J, POINTE, SEC. 4 DISTRICT: MATOACA MFF;IING DATE: 24 February 1999 ROADS FOR CONSIDERATION: BUFFALO NICKEL DR BUFFALO NICKEL PL Vicinity Map: BAYHII I, POINTE, SEC. 4 180 TO: Board of Supervisors FROM~ Depammnt of Environmental Engineering SUBJECT: State Road Acceptance - BROOKSTONE, SEC. B MECSi'ING DATE: 24 February 1999 ROADS FOR CONSIDERATION: FOX ~ DR FOX HURST PL Vicinity Map: BROOKSTONE, SEC. B TO: Board of Supervisors FROM: DepOt of Environmental Engineering SUBJECT: State RoM Acceptance - WALTON LAKE, SEC. C ~G DATE: 24 Febmmy 1999 ROADS FOR CONSIDERATION: MIRROR POND WY PORT l~l LqSA LANDING WALTON CR RFK DR Vicinity Mapi WALTON LAKE, SEC. C 132 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: $.D.10.a. Su~ect: Resolution Recognizing Mr. Jeffrey M. Pristera Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Jeffrey Pristera, Troop 876, upon attaining the rank of Eagle Scout. Mr. Pristera is currently attending college away from home. The resolution will be presented to Mr. Harry Davis, Scoutmaster of Troop 876, who will be present at the meeting with other members of the troop being recognized. ~/' Janice B. Blakley Yes ~-] No Attachments: i i Title' Deputy Clerk to the Board RECOGNIZING MR. JEFFREY M. PRISTERA UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jeffrey M. Pristera, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Jeffrey is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jeffrey M. Pristera and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 1:34 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: February 24, 1999 Item Number: 8. D. 10. b. Subject: Resolution Supporting the Design of the Smoketree Drive and Gordon School Road Sidewalk and Bike Lane Project County. Administrator's Comments: County. Administrator: Board Action Requested: The Board is requested to adopt the attached resolution supporting the proposed design of a sidewalk along Smoketree Drive and Gordon School Road and a bike lane along Smoketree Drive. Summary_ of Information: The County, working under contract for the Virginia Department of Transportation (VDOT), has prepared a design for a sidewalk along Smoketree Drive and Gordon School Road and a bike lane along Smoketree Drive. The County held a project informational meeting on September 29, 1998, and a formal VDOT location and design hearing on January 14, 1999. Although the project impacts could not be resolved to the satisfaction of all property owners, there is general support for the project. A summary of the citizen comments received at the hearing is shown in Attachment A. The plans will be revised to include additional sidewalk and a bike lane on the north side of Smoketree Drive at the community association. The project will be constructed within existing right of way. Construction and drainage easements will have to be acquired from a few property owners. (Continued on Next Page) Preparer: .,J/~j~ t'~-''~'~'~ Title: I~.J. l~I-cCracken t Agen379 Yes Attachments: Director of Transportation 1.35 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: (Continued) Assuming Board and VDOT approval of the project, right-of-way acquisition is scheduled to begin Spring 1999 with construction beginning in Summer 1999. The construction is expected to take approximately three months. The project is estimated to cost $570,000. Recommendation: Staff recommends the Board adopt the attached resolution supporting the proposed design. District: Clover Hill ., WHEREAS, Smoketree Drive and Gordon School Road are local subdivision streets; and WHEREAS, Smoketree Drive and Gordon School Road carry traffic volumes which exceed desirable limits for a subdivision street; and WHEREAS, the construction of a sidewalk on Smoketree Drive and Gordon School Road and the construction of a bike lane on Smoketree Drive will help make pedestrian travel along the streets safer; and WHEREAS, the construction of the sidewalk and bike lane is included in the Secondary Road Six Year Improvement Plan for Chesterfield County; and WHEREAS, the Virginia Department of Transportation and the County conducted a public hearing on the design of the sidewalk and bike lane. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors supports the design of the Smoketree Drive and Gordon School Road sidewalk and the Smoketree Drive bike lane as presented and asks that the sidewalk and a bike lane also be constructed from the community association entrance on Smoketree Drive, west approximately three hundred feet. BE IT FURTHER RESOLVED that the Board desires the construction of the sidewalk and bike lane to proceed as quickly as possible. February 24, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA eage ~__ of 1 Meeting Date: February 25, 1999 Item Number: 8.D.10.c. Subject: Resolution Recognizing J. G. Hening Elementary School County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached Resolution Summary. of Information; Harry G. Daniel requested that the attached Resolution be adopted. In recognition of faculty, staff and students of J. G. Hening Elementary School in initiating a "pen pal" program with sailors aboard the Aegis destroyer USS Arleigh Burke and for their efforts in establishing friendship and respect between the school and crew of the USS Arleigh Burke. Attachments: Yes ~-] No Director, Public Affairs February 23, 1999 Resolution Recognizing J.G. Elementary School Hening WHEREAS, J. G Hening Elementary School is located in Chesterfield County; and WHEREAS, the faculty, staff and students of J. G. Hening Elementary School began a "pen pal" program in 1998 with the sailors aboard the Aegis destroyer USS Arleigh Burke (DDG-51); and WHEREAS, letters from J. G. Hening Elementary School lifted the spirits of U.S. sailors serving their country far from home; and WHEREAS, many questions raised by students about the ship were incorporated into lesson plans by J. G. Hening Elementary School teachers; and WHEREAS, the correspondence between the students and the ship's crew benefitted all parties concerned; and WHEREAS, long-lasting bonds of friendship and respect have been established between J. G. Hening faculty, staff and students and the crew of the USS Arleigh Burke; and WHEREAS, such thoughtful and patriotic efforts reflect admirably on the faculty, staff and students ofJ. G. Hening Elementary School; and WHEREAS, this project deserves suitable recognition NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors expresses its recognition of the faculty, staff and students of J. G. Hening Elementary School and its appreciation for their efforts to combine patriotism and support for our armed forces with an innovative manner of enriching the students' academic studies. 140 CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page I of 2 Meetin~ Date: Februa~/24, 1999 Item Number: 8.D.11.a. Su~ect: Approve a Change Order to the Construction Contract to Simons Construction Company, Inc. for Additional Work on the New Parking Lot for the Wagner Building County Administrato~s Comments: County Administrator: ~ Board Action Requested: Approve a change order to Simons Construction Company in the amount of $ 19,206.75 for additional work on the parking lot at the Wagner Building. Summary oflnformafion: This change involves several items that were required at the end of the project as indicated below: (1) Remove and replace curb and gutter $1,200.00 (2) Additional sidewalk $6,441.00 (3) Additional surveying $580.00 (4) Additional site work $1,700.00 (5) Additional pipe $320.00 (6) Additional excavation $3,500.00 (7) Clearing trees and underbrush $3,600.00 (8) Painting of stop bar and handicap symbol $200.00 (9) Additional landscaping $2,900.00 (10) Additional light pole and fixture $4,200.00 (11) Changes in the size and a shape of the parking lot requested by Columbia Gas Company ($5,635.00) (credit). Total amount of the change order is $19,206.75. All items have been evaluated and recommended for acceptance. Funds are available in the project. Project is complete. Preparer: / Francis M. Pitaro Title: Director, General Services Attachments: Yes No · 141 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetinn Date: Februarv 24. 1999 Number Budget and Mana.qement Comments: If approved, this item will approve a change order to Simons Construction Company in the amount of $19,206.75. Additional work on the parking lot at the Wagner Building is necessary. All items in the change order have been evaluated and recommended for acceptance and funds are available. Current funding for the parking lot at the Wagner Building consists of general funds. Sources and uses are identified as follows: Sources: General Fund $477,597 Uses-. Contractual Services Construction Management Improvements to Sites Total: $24,397 $18,000 $435,200 $477,597 Project costs, including this change order, are below budget resulting in a remaining balance of $192,419.53. Preparer: Rebecca T. Dickson Title: Director, Budget & Management ... i42 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin Date: t999 Item Number: 8. D. ll.b. Subject: Approval of a Change Order to J. E. Liesfeld Contractor Inc. in the Amount of $19,122 for Additional Work on the Public Safety Training Center at Enon Phase 2 County Administrator's Comments: County Administrator: Board Action Requested: Approval of a change order in the amount of $19,122.50 to J. E. Liesfeld Contractor Inc. for additional work on the Public Safety Training Center at Enon Phase 2. Summary oflnformaflon: This change order is the result of items that were added during the final punch list developed by the engineer and the owner. In addition, this includes $7,112.66 for the repairs and cleanup due to the ice storm on December 24, 1998. The project will be reimbursed this amount from Risk Management. See the attachment for specific items. These items have been carefully evaluated and are recommended for acceptance. Funds are available in the project. Preparer: Francis M. Pitaro Title:Director, General Services Attachments: Yes II No ~ I I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: Februarv 24. 1999 Number Bud,qet and Manaflement Comments: This item requests Board approval of a change order in the amount of $19,122 for additional work on the Public Safety Training Center at Enon Phase 2. This requests includes $7,112 for storm damage cleanup and $12,010 for changes to the contract for additional work on Phase 2 of the Public Safety Training Center. Risk Management will provide reimbursement totaling $7,112 for the storm damage cleanup. Funds are available in the project. Sources and uses of funding for this phase are as follows: General Funds Risk Management Reimbursement Total Sources: $2,042,688 7,112 $2,049,800 Construction Testing Construction Management Contingency Total Uses: $1,713,424 75,000 90,000 171,376 $2,049,800 This change order, and those previously approved, result in a contingency balance of $120,843 for this phase of the project. Rebecca T. Dickson Title: Director, Budget & Management 144 J E. IIESFELD CONTRACTOR. INC. NOC~VILL~ VIRG~IA 23146 Ta~; e~-74~.327~ J~,nuary 30, 1{)99 TIMMONS .Mr, (.'htLs Kk:fcr 71 I N. Courthou~ Road Richtmmd, Virginia 23236 RE: Ch~t.rfield Public SaEety Complex C.O.R. g7 Revision ~ I Additional ~roskm control i~e~ l~tcd oa p~chlist da;cd 11.25.98 Ren~val of tree limba Ikom perimeter Kcpa~ of/~ncc duc ~o tree/ice da~gc Outlined below, pl~c ~d o~ c~gc order r~u~t E~r the a~ve captioned proj~t. '1'~ request rc~qt~ to ~c ~ation ofadditio~l erosion c{m/rol items ~d repai~ to the ~fimetev ~nce, which wing damaged by the ice ato~ in Dceem~r of 1998. Purchase and inatall Insutll C~ck Dams Purch~ ~d b~ll ~p Rap I~tall fill martial T~m tre~ ' R~a~ fete, 44 C~anup ~m a~vc $1.143.64 $51t9.28 $1.006.50 $683.22 $.509.76 $5,399.77 We will conduct the work a,q outlined above for the lump .~um price o~'$10.540.31) Ii'you imve a,xy questiona plea.se feel flee to call me. lllank you, Kevill C. Mc. Leod Project Marragcr 145 J F_ LIESFELD CONT~oR, INC. Fax: 8~-74¢-4~ Fehrum'yl.199p TIMMONS Mr. Chris IC, iefcr 711 N. Courthouse Road Richmond, Virginia 232~6 RE: Chester~ld Public Salty Complex c.o.R. ~4~ Agditiona[ 2 I-A stone Dear Chris: Outlined b~low, pica.se find our change order request for thc above captioned projcct. This request relates to thc installation of 8" of 21-A stouc, and fabric near the northern entrance. Per yom' request, this does not include 2' strip offofsubgradc. Our intent ia to that this additional work will be dartc during thc same period that we are mobilizccl m pcrform pttnchllst items and C.O.1L 7 work. As you are aware, we ate waiting tot the weather and ground conditions to be thvorable to perform the above mentioned itcma Purchase, haul, and place 8" of~r2 I-A stone CT. 720ton.s) and fabric We will conduct the work as outtincd above for the lump sum pricc of $8,582.20 · Ir'you have any qu~-ntlons please feel fi'ce to call mc. Thank you, .Kevin C. McL~od 146 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: 8. D. 12. Subject: Donation ora Used County Computer to YWCA Battered Women's Shelter County_ Administrator's Comments: County Administrator: ~2~ Board Action Requested: Donate a used County computer to the YWCA Battered Women's Shelter. Summary of Information: The YWCA operates a Battered Women's Shelter in Chesterfield County which provides "safe house" lodging for women who have been injured as a result of domestic violence. The Shelter needs a computer to support its program. From time to time the County may replace old computers which are not compatible with current county systems but which may have useful life in some applications. Mr. Barber has requested that the County donate one of these used computers to the Shelter when one becomes available. The County is permitted by Va, Code § 15.2-953 to make donations to YWCA operations which are located in the County. / ~ames J. L. S~egmaier Attachments: [] Yes II No Title: Deputy County Administrator 0814:43696.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: 8. D. 13. Subject: Conveyance of an Easement to Bell Atlantic-Virginia, Inc. Coun~ Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to relocate telephone cables for the Jury Drive Road Improvements Project. Summary_ of Information: Staff requests that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to relocate telephone cables for the Jury Drive Road Improvements Project. Approval is recommended. District: Dale · Harmon Attach_merits: Yes ~--~No Title: Riqht of Way Manager 148 Plat To Accompany R/W Easement Sheet 42-104 (04-94) \o g ~nou,~'r)' oF Bell At/antic - Virginia, Inc, Pr~.r~ B~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page, 1 of 1 Meeting Date: February 24, 1999 Item Number: 8. D. 14. a. Subject: Request to Quitclaim a Portion of a 16' Water Easement Across the Property of NAP Chesterfield, L.P., a Georgia Limited Partnership County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement across the property of NAP Chesterfield, L.P., a Georgia Limited Partnership. Summary_ of Information: NAP Chesterfield, L.P., a Georgia Limited Partnership has requested the quitclaim of a portion of a 16' water easement across its property, as shown on the attached plat. A new easement has been dedicated to replace this portion of easement. Approval is recommended. District: Midlothian Preparer: ~ -7~/, ~.~ John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer 150 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A 16' WATER EASEMENT ACROSS THE PROPERTY OF NAP CHESTERFIELD LP 151 4O GRAPHIC SCALE 1 inch = 40 ft. ~' wATER EASE_ . ~ (~os s%z~z,z't' / ~/~ ~.,s'~z"* ~, ~ NAD ~ ~ ~ ~0 ~" E I174290t. 3J ~>~ ~''~ ~¢~ CHES~RFIELD, L.P. NAP NOTES: ~ ~ 1. ALL EXISTING EASEMENTS ARE NOT SHOWN ON THIS P~T SHOWING A 16' PERCeNter BASEmEnT A~D A PORTION O~ AN 16' ~ATER EASEMENT TO BE VACATED Across MIDLOTHIAN DISTRICT, CHESTERFIELD COUNTY, VIRGINIA SURVEYORS * ENGINEERS ~ PLANNERS CORPORATE HEAOOUART[RS. 711 N. COURTHOUSE ROAD RICHMOND, VIRGINIA 23236-4099 -TELEPHONE: (804) 794-3500 FAX: (804-~ .DATE: 11/19/98 SCALE: 1"=40' DRAWN BY: PCB CHECKED £'d' ~J~ JOB NO... 18074-09 REVISED: 1 I/'25/98 15;2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: 8. D. 14.b. Subject: Request to Install a Private Water Service Within a 10' Private Basement for a Residence at 15307 Henrico Street County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve a request to install a private water service for a residence at 15307 Henrico Street and authorize the County Administrator to execute the water connection agreement. Summary_ of Information: Kimberly M. Coleman has requested to extend a private water service within a 10' private easement to serve a residence at 15307 Henrico Street. This request has been reviewed and staff recommends approval. District: Bermuda Preparer:~ '~. ~o-~ John W. Harmon Attacknnents: Yes NO Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST TO INSTALL A PRIVATE WATER SERVICE WITHIN A 10' PRIVATE EASEMENT FOR A RESIDENCE AT 15307 HENRICO STREET KIMBERLY M COLEMAN 154 POINT OF ROCKS ROAD 4 50' R/W CHESTERFIELD MANOR 100' I ~PROPOSED N60°43'00"E _,.. lO'×i0' PUBLIC WATER EASEMENT 1 - 4 JAMES W. BLACKBURN JR. 2,505 POINT OF ROCKS ROAD 8286414789 D.B. 2,800 PG. 579 8 KIMBERLY M. COLEMAN 15507 HENRICO ST. 8286414672 D.B.2,464 PG.445 PLAT SHOWING A 10' PUBLIC WATERLINE EASEMENT AND 10' PRIVATE WATERLINE EASEMENT, ACROSS THE PROPERTY OF JAMES W. BLACKBURN, dR. BERMUDA DISTRICT, CHESTERFIELD VIRGINIA. INFORMATION ON PLAT BASED ON SUBDIVISION PLAT OF CHESTERFIELD MANOR DATED NOV. 8, 1928 PLAT BOOK 4 , PAGES 254-255 UTILITIES DEPARTMENT CHESTERFIELD COUNTY, -VIRGINIA SCALE 1 "=50' DATE 2-5-99 MAP TILE 826-638 REVISIONS DATE CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: $ .D. 14.c. Subject: Request Permission for a Portion of an Existing Dwelling to Encroach Within an Existing 16' Drainage Easement County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant James Harper and Julie Harper permission to have a portion of an existing dwelling encroach within an existing 16' drainage easement; subject to the execution of a license agreement. Summary_ of Information: James Harper and Julie Harper have requested permission to have a portion of an existing dwelling encroach within an existing 16' drainage easement. This request has been reviewed by staff and approval is recommended. District: Midlothian · Harmon Attachments: Yes No Title: Right of Way Manager VICINITY SKETCH REQUEST PERMISSION FOR A PORTION OF AN EXISTING DWELLING TO ENCROACH WITHIN AN EXISTING 16' DRAINAGE EASEMENT EAGLE CONSTRUCTION OF VIRGINIA INC L ~ake Patrick MorE2.,. rM.r$-b~o~,~mry .rs L~O~T6~ bY £,£.M.L Ft. OOO ZOO,'6 PLA T 8HO~I~ PHYSICAL IHP~Y~IAENr5~ Is FOR HORE~E PURPOSES ONLY. · ~ORA~E T~NKE, CEH~rER1E~ OR BUm/AL 5IrE~ 5'HRINK/SFEL[ SOILs Ere "RIVE~TON" - SEC. ~HE ARM)' cOEe~ OF ENGINEER5 UURZSOICrIQN~L NE~L~NOE SHALL ~OT A NOS EASEMENT .~ / , '=~0, O0 ~0,256 sg. / / AREA TO BE cO^IpLEIE LICENSED PoD (F) ROD ' ~.=/o.3- 94' R=ZZO· PLAt SHOWING IMPROVEMENTS ON LOT 49, PLAN Of "RIVER~ON", SECFION "B", IN IHE MIDLOTtYI~N DZSFRZCZ OF CHESFERFZELD COUNTY, VZRGZNZA, UUL ZE Ha RPER ~-*- · [His rs r,, ~.~,-- ......... JANUARY ~$~ e~" ~CI~0~7:), ~GINIA 23235 pHO/Nq~ ~'0,I 3;B-4483 158 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: 8. D. 15. a. Subject: Acceptance of Two Parcels of Land North of Cosby Road (State Route 690) from Oasis Sports Complex, L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 2.46 acres north of Cosby Road (State Route 690) from Oasis Sports Complex, L.L.C., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of thes~ parcels conform to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca J~hn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer -"-~ VICINITY SKETCH '~ ACCEPTANCE OF TWO PARCEL~ ~F LAND NORTH OF COSBY ROAD FROk oASIS SPORTS 'COMPLEXELC S01°00~ 6', Be/~h~, 161 PARC£L 1' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: 8.D.15.b. Subject: Acceptance of a Parcel of Land along the North Right of Way Line of Commonwealth Centre Parkway from McDonald's Corporation County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.0821 acres along the north right of way line of Commonwealth Centre Parkway (State Route 2055) from McDonald's Corporation, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: Staff requests that the Board of Supervisors accept the conveyance of the 0.0821 acre parcel of land along the north right of way line of Commonwealth Centre Parkway. This dedication is for the relocation of Commonwealth Centre Parkway. Approval is recommended. District: Matoaca Attachments: No Title: Riqht of Way Manager VICINITY SKETCH ACCEPTANCE OF APARCEL OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF COMMONWEALTH CENTRE PARKWAY FROM MCDONALDS 'CORPORATION N 1(;4 ,,.., ,.,, '~ AREA TABE ~TION 3,578 SF / 0.0821 ACRE .... DEDICATED RIGHT OF WAY 85,891 SF / 1.8800 ACRES .... PARCEL 82,313 SF / 1.7979 ACRES - - - - REMAINDER PARCEL CURVE N4-9o 28'4 9.90' IRS TABUL A T I ON R=790.00' b=lO° 37' 30" T=73.46' A=146.5O' C=146.29' C. B. =S56° 07' 49"E R=655.64' A=12° 23' 19" T=71.16' A=I 77.61 ' C=141 .49' C. B. =N55° 38' 47"W GRAPHIC SCALE IN FEET 30 0 15 3O PLAT SHOWING 0.0821 ACRE TO BE DEDICATED TO CHESTERFIELD COUNTY LOCATED ON THE LAND OF McDONAJ_D'S CORPORATION MATOCA MAGISTERIAL DISTRICT CHESTERFIELD COUNTY, VIRGINIA HCP, INC. 710-2 PRINCESS ANNE STREET FREDERICKSBURG, VIRGINIA 22401 PH (540) 371-5171 (540) 373-4150 FAX LAND SURVEYING -- CONSULTING -- PLANNING -- SUBDIVISIONS BOUNDARIES - TOPOGRAPHY - BASE MAPPING - GEODETIC CONTROL SCALE : 1"= 30' DATE: 7/15/98 REF: . DRAWN BY:D.K.R. CHECKED BY: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: 8. D. 15. ¢. Subject: Acceptance of Parcels of Land Along Old Stage Road (State Route 732) and Osborne Road (State Route 616) from Mor Development Associates County_ Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing 0.103 acres along Old Stage Road (State Route 732) and Osborne Road (State Route 616) from Mor Development Associates, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedications of these parcels conform to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda · Harmon Attachments: Yes No Title: Riqht of Way Manaqer 166 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG OLD STAGE ROAD AND OSBORNE ROAD FROM MOR DEVELOPMENT ASSOCIATES rmuda md L)U I'Ctt GAr' PARK Mill:' OAK OXENOALE gulch §. 77 '~ DETAIL NOT TO SCALE PIN No. 802-§59-272t MOR DEV ASSOC. DB ~B~3 PG 1794---~ t810 OSBORNE RD PARCEL 2 TO BE DEDICATEO TO CHESTERFIELD COUNTY 0.0~5 ACS. SEE PIN NO. 802-659-3142 MOR DEV. ASSOC. DB 1950 PG 84 ~180§ OSBORNE RD PIN No. 802-659-3919 MOR DEV ASSOC. DB 1823 PG 1794 1800 OSBORNE RD 105.16' N24 '48 PIN No. 802-659-5853 MOR DEV. ASSOC. OB 2806 PG 818 #~t930 OLB STAGE RD 2.443 ACS. PARCEL ! TO BE BEDICATEB TO CHESTERFIELD COUNTY 0.088 ACS. 184.72' ~'49'15"E 10.00' PIN No. 802-659-5830 LEACH, ERIC HARRISON OB 2806 PG 855 $1910 OLD STAGE RO ? .~ '~ 108.05. S$6~'49' t5"W 3659386.43 185. ~1' 11802736.24 )9.24 ~1 ~BO2682.67 OLD STAGE ROAD VAR. WIDTH R/W ROUTE 73~ CURVE DATA C~ C2 C3 R=928.88' R:928.88' R=938.88' L=24.93' L=66.02' L=66.83' OELTA=O i '32' '15" DELTA=04 '04 ' 20" DELTA=04 '04' 20" T=12.46' T=33.02' T=33.38' CH=24.93 CH=66. O0 ' CH=66.7! ' CH BRG=S87'36'24'N CH BRG=N53'36'49'N CH BRG=N53'36'49'~ PLAT SHOWING 2 PARCELS OF LAND FOR DEDICATION TO CHESTERFIELD COUNTY LOCATED IN THE BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE ~" - ~oo' JN 1533RN2 JO0 50 0 100 GRAPHIC SCALE: 1" = 100' GENE WA TSON~ ASSOCZA T~S 4221 BONNIE BANK ROAD RICHMOND VIRGINIA ~4c~~ 2~o REV.: 12-17-98 REV.: 8-17-98 DATE: JULY 23. 1996 FILE COM-1410RW2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: 8. D. 15.d. Subject: Acceptance of a Parcel of Land Along Old Stage Road (State Route 732) from Eric Harrison Leach County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.041 acres along Old Stage Road (State Route 732) from Eric Harrison Leach, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda John W. Harmon Attachments: YesI Title: Riqht of Way Manaqer 169 ¥ICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG OLD STAGE ROAD FROM ERIC HARRISON LEACH 170 PIN NO. 802-659-2493 A. LEE HANBURY DB 1067 PG 11920 OLD STAGE ROAD PIN No. 802-659-5853 MOR DEV. ASSOC. DB 2806 PG 858 #15930 OLO STAGE ROAO TOTAL 2.285 ACRES PIN NO. 802-659-5830 LEACH, ERIC HARRISON OB 2806 PG 855 PARCEL TO BE ' ~ DEOICATED TO CHESTERFIELO N 3659386.43 o ~ ~ E ]1802736. 24 I ]' ~36.~8' [ ~t I CH=~3.89' 376,38' TO N/L OSBORNE RD ~ ' ~ 136.48' PLAT SHOWING A PIN No. 802-659-6157 DOROTHY G. & L.R. STUBBS ET.ALS. DB 2579 PG 9]~ ]]900 OLD STAGE ROAD E 1S602788,97 L=43.59' DELTA=O 1' 43'32" T=21.80' CH=4-3.59' CH BRG=N17'40'40" E OLD STAGE ROAD VAR. WIDTH R/W ST. RTE. 732 ~o0 50 0 ~00 2~0 GRAPHIC SCALE: ~" = ~00' PARCEL OF LAND FOR DEDICATION TO CHESTERFIELD COUNTY LOCATED IN THE BERMUDA DISTRICT OF CHESTERFIELD COUNTY. VIRGINIA REV.: ~2-$7-98 REV.: 8-17-98 SCALE ~' = ~00' GENE NA~'SON ~; A$$OCZATES JN 1533RN ~ 422~ BONNIE BANK ROAD RICHMOND VIRGINIA 804-272-8038 DATE: JULY 23. 1996 FILE COM-1410RNI L?I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: 8.D.16. Subject: Authorization to Exercise Eminent Domain for the Acquisition of 0.377 Acres of Right of Way and a 10' Easement for Road Improvements to Spring Run Road County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends [hat the Board of Supervisors authorize the County Attorney to proceed with eminent domain and exercise immediate right of entry pursuant to Sections 15.2-1904 and 1905 of the Code of Virginia, and that the County Administrator be instructed to notify the owner by certified mail on February 26, 1999, of the County's intention to take possession of the right of way and easements. Summary of Information: On December 7, 1998, an offer of $6,295.00 was made by the Right of Way Office to Shirley L. Gough; Parcel Identification No. 7296648382, for the purchase of 0.377 acres of right of way and a 10' Bell-Atlantic easement needed for road improvements to Spring Run Road in conjunction with development of the Spring Run Elementary School. Since this offer has not been accepted and no counteroffer has been made, and since the contract for the construction of the road improvements has been awarded, it is necessary to proceed with eminent domain immediately for the health and safety of the public. Staff will continue to negotiate with the owner in an effort to reach a settlement. District: Matoaca JShn W. Harmon Attachments: Yes Title: Right of Way Manager VICINITY SKETCH AUTHORIZATION TO EXERCISE EMINENT DOMAIN FOR THE ACQUISITION OF 0.377 ACRES OF RIGHT OF WAY AND A 10' EASEMENT FOR ROAD IMPROVEMENTS TO SPRING RUN ROAD SPRING N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 o fl Meeting Date: February 24, 1999 Item Number: Subject: Designation of Right of Way for Lucy Corr Drive 8.D.17. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board designate a 4.276 acre parcel of County property right of way for Lucy Corr Drive, and authorize the County Administrator to execute the necessary Declaration. Summary of Information: Prior to accepting roads into the secondary maintenance system, VDOT requires that the County designate right of way and record plats showing the right of way. After recordation of the necessary Declaration, a resolution for road acceptance can be submitted. District: Dale Preparer: ~ z~J, ~~.~ John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer 175 VICINITY SKETCH DESIGNATION OF RIGHT OF WAY FOR LUCY CORR DRIVE CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: February 24, 1999 Item Number: 8. D. 18. Subject: VDOT 1999-2000 Primary Preallocation Hearing County. Administrator's Comments: County. Administrator: Board Action Requested: The Board is requested to approve the attached priority list of highway projects and statement regarding Chesterfield's primary and interstate road construction needs. Summary_ of information: The Virginia Department of Transportation (VDOT) will conduct their annual "preallocation" public hearing at 9:30 a.m. on March 16, 1999, in the Nicholas Student Center at John Tyler Community College. The purpose of the hearing is to receive comments from local government officials and citizens that will assist the Commonwealth Transportation Board (CTB) in updating the Six Year Improvement Program. The Six Year Improvement Program identifies road improvements VDOT intends to construct within the next six years. VDOT's hearing provides the County with the opportunity to recommend priorities to the CTB for Chesterfield's primary and interstate road needs. The County's Secondary Six Year Improvement Program for improvements to the County's secondary road system is anticipated to be considered by the Board of Supervisors in April 1999. (Continued on next page) ~/~.J. ~VIcCracken ~ Agen377 Attachments: Yes ~-~ No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: (Continued) The Board of Supervisors adopted a priority list of projects on March 11, 1998, and presented the list to the CTB at last year's preallocation hearing. Staff recommends the following changes to that priority list: Route 288 from Powhite Parkway to Lucks Lane is under construction and should be deleted. Chippenham Parkway widening to six lanes from Route 360 to Interstate 95 is under construction and should be deleted. Intersection improvements at various locations on Centralia Road from Route 10 to Chester Road should be added as the County's seventh priority. Interstate 895 from Chippenham Parkway to Interstate 295 is under construction and should be deleted. Sound walls are under construction on Chippenham Parkway and should be deleted from the Sight and Sound Barrier project. Adjust priority listing. The recommended priority list is shown in Attachment A. A location map and description of each project is shown in Attachment B. A recommended statement to be presented at the public hearing is shown in Attachment C. The total cost of the recommended Chesterfield priority projects is approximately $175 million. The Richmond District consists of fourteen counties and eight cities/towns. The District's total primary and interstate construction allocation for last year was approximately $80 million. Recommendation: Staff recommends: 1) the Board approve the recommended priority list of highway projects; 2) the Chairman of the Board present the approved priority list and the attached statement to the CTB at the public hearing; and 3) the approved priority list and statement be forwarded to Chesterfield's Legislative Delegation. District: Countywide 179 CHESTERFIELD COUNTY BOARD OF SUPERVISORS RECOMMENDED PRIORITY LIST OF HIGHWAY PROJECTS February 24, 1999 PRIORITY COST IN PROPOSED CURRENT PROJECT DESCRIPTION FROM TO MILLIONS 4 4 Route 60 6 Lanes C. Route I 1-95 $2.1 Courthouse Rd. Old Buckingham Rd. $11.0 5 6 1-295 Interchange Meadowville Rd. -- $20.0 6 7 Powhite Pky. 4 Lanes Route 288 Coalfield Rd. $5.0 7 Centralia Road Intersect. Impr. Route 10 Chester Rd. ~4.0 8 8 New Freeways Prel. Engr. & A. Coalfield Rd. Route 360 $1.5 (Powhite Pky. Ext., Right-of-Way B. Powhite Pky. Ext. 1-95 $4.5 East/West, C. East/West Freeway 1-85 $1.0 North/South) 9 9 New Freeway Prel. Engr. 1-95 1-295 $0.8 10 10 Route 360 6 Lanes A. Winterpock Rd. Woodlake Pky. $4.8 B. Woodlake Pky. Otterdale Rd. $10.3 11 12 Signalization Var. Locations Countywide -- $1.0 12 13 Sight & Sound Powhite Pky., Countywide -- $15.0 Barriers ~ 13 14 Park/Ride Commuter Countywide -- $0.5 Facilities Parking Lots TOTAL $175.5 Project included in VDOT's Current Six Year Improvement Program. * Route 360 from Swift Creek to Winterpock Road - P.E. only, no Construction Funds * Route 10 from 1-95 to Meadowville Road - P.E. only, no Construction Funds Project Under Construction and Recommended to be Deleted Project Recommended to be Added ATTACHMENT A I RECOMMENDED PRIORITY LIST OF HIGHWAY PROJECTS NORTH / QSIGNALIZATION QSIGHT / SOUND BARRIERS QPARK 1 RIDE FACILITIES PRIORITY PROJECT UNDER CONSTRUCTION FEBRUARY 24, 1999 AI'rACHMENT B PAGE 1 of 3 e RECOMMENDED PRIORITY PROJECT DESCRIPTIONS Route 288 North (Lucks Lane to Route 60) Route 288 should remain as the County's first priority. VDOT provides $56 million for Route 288 from Lucks Lane to Route 60 in the current six year improvement program. Construction is anticipated to begin this summer on this section of Route 288. Construction is underway on Route 288 from Powhite Parkway to Lucks Lane. Route 360 (Swift Creek to Winterpock Road) The widening of Ronte 360 to six lanes from Swift Creek to Winterpock Road should be the County's second priority. This section of Route 360 is carrying approximately 38,000 vehicles per day and this volume is expected to increase to 55,000 vehicles per day by the year 2015. Construction funds for this project are not in VDOT's current six year program. Route 10 ( Route 1 to Meadowville Road ) The widening of Route 10 to six lanes from Route 1 to Meadowville Road should be the County's third priority. This section of Route 10 is carrying approximately 36,000 vehicles per day and this volume is expected to increase to 46,000 vehicles per day by the year 2015. The County will have the design of Route 10 from Interstate 95 to Meadowville Road completed by the end of the year. Construction funds for this project are not in VDOT's current six year program. Route 60 (Courthouse Road to Old Buckingham Road) The widening of Ronte 60 to six lanes from Courthouse Road to Old Buckingham Road should be the County's fourth priority. This section of Route 60 is carrying approximately 33,000 vehicles per day and this volume is expected to increase to 59,000 vehicles per day by the year 2015. This project is not in VDOT's current six year program. Interstate 295/Meadowville Road Interchange Construction of an Interstate 295/Meadowville Road interchange should be the County's fifth priority. This interchange is needed to help promote economic development and to prevent unacceptable levels of service in the future on Route 10, Meadowville Road and North Enon Church Road. The County has completed the design and has the right-of-way needed for construction of the interchange. This project is not in VDOT's current six year program. Powhite Parkway (Route 288 to Coalfield Road) The widening of Powhite Parkway to four lanes from Ronte 288 to Coalfield Road should be the County's sixth priority. This section of Powhite Parkway is carrying approximately 15,000 vehicles per day and this volume is expected to increase to 40,000 vehicles per day by the year 2015. This project is not in VDOT's current six year program. Centralia Road (Route 10 to Chester Road) Intersection improvements at various locations on Centralia Road from Route 10 to Chester Road should be the County's seventh priority. Centralia Road carries approximately 11,000 vehicles per day. A high volume of truck traffic and the lack of turn lanes reduces the operational efficiency of the road. This project is not included in VDOT's current six year program. ATTACHMENT B PAGE 2 OF 3 J 10. 11. 12. 13. Powhite Parkway Extension; East-West Freeway; North-South Freeway Preliminary engineering and right-of-way acquisition for the County's "outer beltway" (Powhite Parkway Extension from Route 288 to Route 360, East-West Freeway from Route 360 to Interstate 95, and North-South Freeway from East-West Freeway to Interstate 85) should be the County's eighth priority. Preliminary engineering is needed to properly identify the location of the "beltway." Right-of-way should be acquired where growth threatens to block the corridors. This project is not in VDOT's current six year program. New Freeway (I-95/I-295 Connector) Preliminary engineering for a connector between Interstate 95 in the Walthall area and Interstate 295 should be the County's ninth priority. The eastern area of the County has been designated for major commercial/industrial development and this area of the County is developing rapidly. As development occurs, Route 10 (from Interstate 95 to the Appomattox River) will be the major highway serving the area. Route 10 will not accommodate the expected traffic from the commercial/industrial developments. Extending the County's planned East-West Freeway from Interstate 95 to Interstate 295 will help reduce traffic on Route 10. Preliminary engineering is needed to determine the feasibility of this connector. This project is not included in VDOT's current six year program. Route 360 (Winterpoek Road to Otterdale Road) The widening of Route 360 to six lanes from Winterpock Road to Otterdale Road should be the County's tenth priority. This section of Route 360 carries between 17,000 and 33,000 vehicles per day and this volume is expected to increase to 50,000 vehicles per day by the year 2015. This project is not included in VDOT's current six year program. Signalization (Countywide) The installation of traffic signals at various intersections should be the County's eleventh priority. Signalization requests on primary roads through Board members include Chester Road at Kingsdale Road, Route 360 at Lynview Drive, Route 360 at Broadstone Road, Route 10 at Ecoff Avenue, Route 10 at Parker Lane, River Road at Picket Avenue and signal improvements along the Route 60 corridor. VDOT's current six year program includes approximately $200,000 each year for signalization needs throughout the entire Richmond District. Sight and Sound Barriers (Countywide) The construction of sight and sound barriers along Powhite Parkway and Route 288 should be the County's twelfth priority. These barriers are needed to reduce the impacts of the roadways on adjoining neighborhoods. This project is not included in VDOT's current six year program. Park and Ride Facilities (Countywide) Preliminary engineering to identify potential park and ride facility locations should be the County's thirteenth priority. These facilities will be needed in the future to help reduce Countywide traffic congestion. This project is not included in VDOT's current six year program. ATTACHMENT B PAGE 3 OF 3 VDOT 1999-2000 PRIMARY PREALLOCATION HEARING March 16, 1999 I am Harry Daniel, Chairman of the Chesterfield County Board of Supervisors. I appreciate the opportunity to appear before you today to present Chesterfield County's primary and interstate road needs. For the record, I am submitting Chesterfield County's priority list of highway projects. I believe you have a copy of the list. In the interest of time, I will only address our highest priorities. First, let me thank the Department for the progress we have seen on the Chippenham Parkway project. Completion of the Chippenham improvements and construction of Route 895 will be a tremendous benefit to the entire region. Let me again this year thank the Department for its support in getting funding for the construction of ATTACHMENT C PAGE 1 OF 3 184 Route 288. The completion of Route 288 remains Chesterfield's highest priority. We are pleased to see that the first section of Route 288 from Powhite Parkway to Lucks Lane is under construction and that the second section from Lucks Lane to Route 60 will hopefully be under construction this summer. We ask that you provide funding to complete Route 288 as a four lane facility all the way from Route 60 to Interstate 64 at the earliest possible date. Now let me talk with you about a couple of our other priorities that still need to be addressed. Route 360 should be widened to six lanes from Swift Creek to Winterpock Road. This section of Route 360 is carrying 38,000 vehicles per day. Preliminary engineering on the project is underway. We need money for construction. You should transfer some of the funds you already have in your program from the section of Route 360 from Route 288 to Genito Road to the Winterpock section. Developers are obligated to improve ATTACHMENT C PAGE 2 OF 3 :l. S5 almost half of the Genito section, so the transfer would allow us to get both sections improved. Route 10 in the Enon area is the next project I want to discuss. It needs to be widened to six lanes from Route i to Meadowville Road. Construction plans have been developed for the section from 1-95 to Meadowville Road. A public hearing is scheduled for April. We need funding for at least the first section from 1-95 to Ware Bottom Spring Road. In closing, let me thank you, Mr. Cogbill, the Central Office, District Staff and Residency Staff with whom we work on a daily basis, for all of your help. Your staff has done an outstanding job in helping Chesterfield County address some of its transportation needs. We look forward to working with you in the future. I will be glad to answer any questions. ATTACHMENT C PAGE 3 OF 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: 8.13.19. Subject: Approval of License Agreement with Affordable Residences in Chesterfield II for a Fire Department Training Exercise at Park Lee Apartments County Administrator's Comments: County Administrator: ~~ Board Action Requested: Authorize the County Administrator to execute the License Agreement Summary_ of Information: The Fire Department has been given a unique opportunity to conduct disaster rescue training at Park Lee Apartments which are being demolished for a new public housing project. The exercise is expected to begin March 8th. The owners of the property will allow Fire Department employees to enter on their property for mock rescue exercises provided the County signs an agreement which provides adequate insurance for the owner and requires the participants to sign acknowledgments of the risk associated with the exercise. Staff recommends authorizing the County Administrator to execute a license agreement in a form approved by the County Attorney. Steven L. Micas 0600:43865.1 Attachments: [] Yes I No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: $. D. 20. Subject: Request to Aid Goodrich River Trust in the Acquisition of Right of Way and Easements for the Ashton Creek Business Center County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize Right of Way Staff to aid Goodrich River Trust in the acquisition of right of way and easements from Roslyn Farm Corporation; subject to the execution of a contract agreeing to pay for all costs. Summary_ of Information: Goodrich River Trust has requested that the County assist in acquiring right of way for the relocation of Ruffin Mill Road and sewer and temporary construction easements to serve the Ashton Creek Business Center. Goodrich has complied with County policy regarding efforts to reach an agreement with the landowner. Relocation of Ruffin Mill Road and use of public sewer are zoning requirements imposed for the health, safety and welfare of the public. Staff has reviewed this request and approval is recommended. District: Bermuda John W. Harmon Attaclmments: Yes No Title: Riqht of Way Manaqer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: 8.D.21. Subject: Acceptance of resignation of the Clerk to the Board and appointment of an Acting Clerk County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of resignation of Tammy Haskins and appointment of Lisa Elko as Acting Clerk Summary of Information: Under § 3.6 of the County Charter, the Board must accept the resignation of Tammy Haskins as Clerk because she has accepted a position with the County's Information Technology Department. The Board should also appoint Lisa Elko as Acting Clerk to serve until the Board appoints a new Clerk. Preparer:/7 )/~/~; ~_.,~/~ ~ ~ Title: / i~--~l~/ily'nCole Attachments: [] Yes III No Assistant County Administrator 0800:43842.1 Meeting Date: February 24, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: $.D.22. Subject: Transfer $2,500 from the Matoaca District Street Light Fund to the Parks and Recreation Department For Construction of a Security Fence Around the Batting Cages at Matoaca Park County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to transfer $2,500 from the Matoaca District Street Light Fund to Parks and Recreation for the construction of a security fence around the batting cages at Matoaca Park. Summary. of Information: Some years ago, the Matoaca Athletic Association constructed batting cages at Matoaca Park. The original security fencing around the cages has deteriorated. New fencing is necessary to secure the batting cages from unauthorized use and to protect onlookers during the use of the cages. Ms. Humphrey requests that the Board transfer $2,500 from the Matoaca District Street Light Fund to the Parks and Recreation Department for the new security fence. It is legally appropriate to use public funds to improve County property such as Matoaca Park. The balance in the Matoaca District Street Light Fund account is $34,137; use of $2,500 will leave an available balance of $31,637. Preparer: ((-/t'/'~~(-Jc /~I ~/¢~} Title: Rebecca T.~'~ickson Attachments: l Yes O No Director, Budget and Management 0414:43893.1 1 ~EB-19-1999 13:~1 CHESTERF I ELD P~IRKS Ml~ INT. THREE CENT ROAD FUND What is ~e name of ~he applicant (l~rson request? If an orgnnlzatlon ia the applk:ant, whet is tho nmtu~e and purpoee of the orgardaation? (Also attach organizm~m'$ mo~t re=ent m'tJGlmS of tncorporaUon and/or by. we to .... ~ . _ , ./ What I$ the amount of funding you are mlekJng7 q De~-r~e in detail The funding reque4t aM . , , . _ how the money, if approved, will be a~ent, s ~ ~,~ ~ Is any County I~~t involved in the project, event or program for whk:h you arm Meking funcis? Gm If thi~ request for funding wlfl not fully fund your a~ or progrmm, what other indlvid~le or orOanizgtions will provide the remaindM' of t~e funding? Q4072~31K), 1 FEB-19-1999 13:41 CHESTERFIELD PARKS MAINT. 804 751 4486 P.OJ/OJ if aF)pli~nt i~ an m,g~nizatJon, an,f, wor the following: Is the orgard~tton a c~rpoT~r, ion? Is the o~ganizadon non-profit? Is the o~ganization tax.~empt? What i~ the ~ddmss of th~ ~Di~lleant reeking this funding Page 2 Yes g/~/~ _._ ~ ,, Y~s ~ No ........... What is the telephone numbl~, lex number, e..n~# address of l~e applicant? ~ Of d~ o~ ~ ~ ~ .rearization} PHnltl4 Name TOTAL P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: $ .]3.23. Subject: Initiate a Special Exception for American Legion Post 186 County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Authorize the Board of Supervisors to initiate a Special Exception amendment for the Midlothian American Legion Post 186 in order to expand their building. Summary_ of Information: Ms. Renny B. Humphrey, Matoaca District Supervisor, requests that the Board of Supervisors initiate a Special Exception for the American Legion Post 186. The Midlothian American Legion Post 186 at 901 Otterdale Road (Matoaca District) desires to expand their building. A Special Exception was granted to the American Legion permitting non-profit civic club at 901 Otterdale Road on April 7, 1982. The Special Exception was subject to a condition which prohibits addition or alteration to the exterior of the building. This condition (number 6) must be modified or eliminated in order for the building expansion. The Board is requested to initiate an Amendment to the 1982 Special Exception to eliminate Condition 6. The Board's practice, which has not always been strictly followed depending upon the circumstances at issue, has been to authorize initiation of a special exception on behalf of an applicant only when there has been a mistake by Staff. There is no mistake in this case. The fee for this Special Exception would have been $1,252.50. Attachments: [] Yes 1 No Title: Director of Planning 1918:43898.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: 8.13.24. Subject: Transfer of $3,600 in Midlothian District Streetlight Funds to the County's Domestic Violence Resource Center to defray the expense of a County survey on Domestic Violence Awareness County Administrator's Comments: County Administrator: ~ Board Action Requested: Transfer $3,600 from the Midlothian District Streetlight Funds to the Domestic Violence Resource Center. Summary of Information: Supervisor Barber requests the Board to consider transferring $3,600 in Midlothian District Streetlight Funds to the County's Domestic Violence Resource Center. The Domestic Violence Resource Center leads the County's response to the problems of domestic violence. The funds have been requested to defray the expense of printing and distributing a survey to County citizens to measure public awareness of domestic violence issues and citizen satisfaction with the response of various County agencies involved with domestic violence issues. This is an appropriate use of public funds since the funds will be used to support an existing County program. The balance in the Midlothian District Streetlight Fund is $61,384. Use of $3,600 will leave an available balance of $57,784. Staff Recommendations: Recommend that the Board of Supervisors transfer $3,600 from the Midlothian District Streetlight Funds to the Domestic Violence Resource Center. Rebecca T. Dickson Director, Budget and Management 0814:43916.1 Attachments: lYes THREE CENT ROAD FUND APPLICATION . This application must be completed and signed before the County can consider a request for.funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? .If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.). ~ What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 I~ applicant is an organization, answer the following: Is the brganization a corporation? Is the organization non-profit? Is the organization tax-exempt? 'Yes No Yes No Yes No .J What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman' of the organization. Title (if signing on behalf of an organization) Printed Name. 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: February 24, 1999 Item Number: 9. Subject: Claim of Donald B. Terrell County. Administrator's Comments: County Administrator: ~ Board Action Requested: Deny the claim of Donald B. Terrell. Summary_ of Information: Donald B. Terrell, a former Chesterfield County Police Officer, has made a claim against the County for $150,000 for back pay and benefits claiming that he was wrongfully terminated from employment on July 30, 1998. Terrell was terminated during his probationary period and his civil rights were not violated. Accordingly, Staff recommends that the Board deny the claim. Terrell was hired as a police officer in October 1996 and attended the Police Department's 28th Basic Training Academy. During his training, he was reprimanded for unprofessional conduct in April 1997, and in July 1997 his field training program was extended due to poor performance. He received another written reprimand for unprofessional conduct in August 1997 and was placed on probation for one year. Preparer: ~-~, ~ Title: County Attorney Steven L. Micas 0505:43801.1 Attachments: IYes Z]No I# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 S~mmary of Information: In June 1998, while he was on duty and still on probation, Terrell failed to charge a couple engaged in public sexual activity and allowed them to drive away in an intoxicated state. Several days later, while off-duty but in uniform, Terrell went to the place of employment of the man who he had encountered, lectured him about driving drunk, and threatened the man with criminal charges. Terrell later admitted that he knew he had no basis for arresting the man for drunk driving since he had never seen the man operate the car. Terrell later graphically described the episode to a female employee of the Police Department. Terrell' s conduct regarding this incident violated numerous County and Police Department policies. A copy of Mr. Terrell's claim is attached. 0505(14):43801.1 CIRCUIT COURT OF CHESTERFIELD COUNTY TERRELL, DONALD B., Plaintiff, V. CHESTERFIELD COUNTY, Defendant. Case No.: MOTION FOR JUDGMENT COMES NOW the plaintiff, by counsel, and states the following as his Motion for Judgment against the defendant: 1. The plaintiff is, and at all relevant times was, a resident of Chesterfield County, Virginia (the "County"). 2. On or about May or June, 1996, plaintiff applied for employment with Chesterfield County as a police officer. He took and passed the necessary written and physical tests, was interviewed by senior officers from the Chesterfield County Police Department (the "Department"), and was selected for training and employment as a police officer. 3. Plaintiff's employment with the County initially consisted of attending training at the Basic Training Academy, which began on October 7, 1996. On or about April 18, 1997 plaintiff graduated from the Academy and began field training, which he completed on or about July 2, 1997. Plaintiff then assumed all duties and responsibilities incident to his employment as a Chesterfield County police officer. 4. While in training at the Academy, plaintiff was given various written policies Of the County and the Department, including, but not limited to, policies on internal 192 investigations, sexual harassment and personal conduct. All of the written policies of the County and the Department formed a part of the employment contract between the plaintiff and the County and were relied upon by the plaintiff in accepting employmem with the County. Copies of certain policies are attached hereto and incorporated herein by reference. 5. Among other things, the County and the Department policies required the County, in investigating officer misconduct, to: ao information; b. C. d. investigation; secured; make a thorough and impartial examination of the available factual bring the complaint equitably to resolution; dismiss unjustified allegations against innocem officers; prepare a detailed incident report after insuring an objective e. conduct an immediate inquiry in which all relevant evidence shall be fo g. statement of charges and specifications; h. notify the officer, prior Administrative Interview Responsibilities; and notify the officer of citizen complaints and investigations; notify the officer in writing of formal charges and provide him with a to administrative interviews, of the i. conduct polygraph examinations where the investigation has failed to produce a preponderance of evidence which would prove or disprove the alleged misconduct. 2 193 6. During plaintiWs employment with the County, certain allegations of misconduct were made against him, consisting of the following: a. On October 26, 1997, plaintiff received notice of a complaint alleging unprofessional conduct which allegedly occurred on August 26, 1997. Plaintiff denies that he was guilty of any misconduct and asserts that all such charges were unfounded. On January 12, 1998, plaintiff received notice that a charge on intervention had been sustained and, as discipline, his probationary period was extended for twelve (12) months and he received a letter of reprimand. b. On October 26, 1997, plaintiff received notice of a complaint of unprofessional conduct for speaking with another employee. Plaintiff denies that he was guilty of any misconduct and asserts that this charge was unfounded. Plaintiff received a letter of reprimand in connection with this complaint. c. On or about June 26, 1998, plaintiff received notice of a complaint alleging sexual harassment and general misconduct. Plaintiff denies that he was guilty of any sexual harassment or other misconduct and asserts that all such charges were unfounded. On July 30, 1998, the County terminated the plaintiff's employment as a police officer. 7. In investigating and resolving the complaints against the plaintiff, the County failed to follow its applicable written policies as set forth in paragraph 5 above, thereby breaching the employmem contract between the plaintiff and the County and making the County's termination of the plaimiff wrongful. 194' 8. Had the County properly followed its policies and acted in accordance with its contract, the plaintiff would have been found innocem of all charges against him and all such charges would have been dismissed. 9. As a direct result of such breach of contract by the County, plaintiff has sustained and will continue to sustain substantial damages, including, but not limited to, past, present and future wage loss. WHEREFORE, plaintiff seeks damages in the amount of $150,000.00, reinstatement of his employment with the County, his costs expended herein and such other and further relief as the Court deems appropriate. Respectfully submitted, DONALD B. TERRELL By Coumel Roger L. Williams, Esquire WILLIAMS, LYNCH & WHITT Suite 201 2807 North Parham Road Richmond, Virginia 23294 (804) 967-9090 4 195 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin~Date: February 24, 1999 Item Number: 10.A. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0325 Branchway South - Branchway Road Robert V. Katherman Bookman Construction Company Water Improvements - Midlothian Prepared By: //'/c"~l~, $6,300.00 County Administrator: Attachments: ]Yes Agenda Item February 24, 1999 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0397 James River Industrial Center Sewer Extension Reynolds Real Estate Ventures L.L.C. A Virginia Limited Liability Company Castle Equipment Corporation Wastewater Improvements - Bermuda $275,943.83 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0406 James River Industrial Center Water Extension Reynolds Real Estate Ventures L.L.C. A Virginia Limited Liability Company Castle Equipment Corporation Water Improvements - Bermuda $70,527.76 197 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: 10. ]~. Su~ect: Status of General Fund Balance, District Road and Street Light Reserve for Future Capital Funds, and Lease Purchases Projects, County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Lane B. Ramsey ~// Attachments: Yes Title: County Administrator 198 CHESTERFIELD COUNTY GENERAL FUND BALANCE February 18, 1999 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/98 FY99 Actual Beginning Fund Balance $33,760,968 10/28/98 Designation of FY98 expenditure savings to address County Unified Pay Plan in future years (1,885,893) $31,875,075 10/28/98 Reappropriation of FY98 expenditure savings to the Fire Department for use in FY99 (141,300) $31,733,775 10/28/98 Designate net school FY98 expenditure savings for school uses (2,092,918) $29,640,857 10/28/98 11/12/98 Reappropriation of FY98 County expenditure savings for Unified Pay Plan in FY99 (700,000) $28,940,857 199 Board Meeting Date CHESTERFIELD COUNTY "~ RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT February 18, 1999 Description Amount FOR FISCAL YEAR '99 BEGINNING JULY 1, 1998 4/8/98 FY99 Budgeted Addition 8,150,000 4/8/98 FY99 Capital Projects (5,918,800) 6/24/98 Transfer for Clover Hill Sports Complex, Phase II acceleration of soccer fields, baseball fields, and parking (460,000) 7/29/98 File tracking system in Clerk of Circuit Court's office (50,000) 8/20/98 Designation for potential reduction in grant funds for the Henricus Land purchase (230,000) 10/14/98 Transfer for construction of Phase II of Public Safety Training Center at Enon (70,000) 10/28/98 Transfer funds for County match of DCJS grant for Criminal History Record System Improvement to provide video arraignment capabilities. (contingent upon grant approval) (74,977) 11/12/98 Transfer funds to the Chesterfield Historical Society for museum improvements for the County's 250th anniversary (38,ooo) 11/24/98 Transfer funds to County Capital Projects to fund construction of soccer field lighting at Manchester Middle School (so,ooo) 11/24/98 Transfer funds to cover costs of security system for Information Systems Technology. (115,000) 8,411,790 2,492,990 2,032,990 1,982,990 1,752,990 1,682,990 1,608,013 1,570,013 1,520,013 1,405,013 200 Board Meeting Date 12/16/98 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT February 18, 1999 Description Designation for FY2000 road projects local match: Walton Park Sidewalk Point of Rocks Road Bike Trail, Phase I Centre Street Streetlight Cogbill Road Sidewalk Salem Church Road Sidewalk Amount (52,800) (48,000) (8,000) (26,000) (15,2oo) Balance 1,255,013 1/27/99 Designation for potential expenses related to the Year 2000 project (150,000) 1,105,013 2/10/99 Transfer funds to bury overhead utility lines along Jury Drive (100,000) 1,005,013 Prepared by Ac, counting Department January 31, 1999 Date Began 12/88 '12/93 09/96 SCHEDULE OF CAPITALIZED LEASE PURCHASES Desoription APPROVEDANDEXECUTED Original Date Amount Ends Airport State Polioe Hangar Additions $128,800 County Warehouse 331,200 Total 460,000 Real Property Lease/ Purchase Sohool Technical Center Printing Press 12/00 Outstanding Balance 01/31/99 $ 29,745 76,486 106,231 17,510,000 12/01 6,990,000 80~649 11/99 18,572 TOTAL APPROVED AND EXECUTED $18.050.64~9 $7.114.80~3 PENDING EXECUTION Building Construction, Expansion and Renovation - Certificates ofPartioipafion - $26.8 million Approved August 27, 1997 *Second Refunding of Certificates of Participation, Series~1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: 10.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Janice Blakley Title: Deputy Clerk to the Board Attachments: Yes -~No 0 0 0 0 0 0 0 0 0 0 o. o o ,~ o o o o ~ o o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 24, 1999 Item Number: 1 ]_. Subject: EXECUTIVE SESSION County_ Administrator's Comments: County Administrator: Board Action Requested: Summary. of Information: Executive Session pursuant to § 2.1-344A.7, Code of Virginia, 1950, as amended, for consultation with legal counsel related to the collection of delinquent Egl 1 tax receipts from Bell Atlantic and Vulcan v. Jacobson. Steven L. Micas 0600:43831.1 Attachments: [] Yes INo I# 20{3[ Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 24, 1999 Item Number: Page I of 1 15 .A. Subject: County's Annual Black History Month Celebration County Administrator's Comments: CountyAdministrator: BoardAction Requested: AdoPt±on of Resolution Summaryoflnformation: The purpose of this resolution is to formally recognize February as Black History Honth in Chesterfield County. Attachments: Yes [-~ No Title: Director, Human Resource Management ~07' RECOGNIZING CONTRIBUTORS FOR THE 1999 "BLACK HISTORY MONTH" CELEBRATION WHEREAS, February is recognized as "Black History Month" and is a time to formally acknowledge the many tremendous contributions of African-Americans to the world and Chesterfield County; and WHEREAS, Chesterfield County values the growing diversity of the population of the County and the diverse composition of the workforce; and WHEREAS, Chesterfield County has been the leader in counties celebrating this worthwhile event for nine years and shows support for the event through its generous contributions and County employee involvement for the event; and WHEREAS, Chesterfield County, with generous support from local businesses and community organizations, such as the National Association for the Advancement of Colored People (NAACP); the Southern Christian Leadership Conference (SCLC); Philip Morris USA; Virginia Power; Bell Atlantic; Capital One; Crestar Bank; Wachovia Bank; Columbia HCA; IBM; Metro Richmond Retail Merchants Association; E.I. Dupont; Columbia Gas; Circuit City Foundation; McGuire, Woods, Battle & Boothe; Carter Wallace; ABB Power Generation; Heilig Meyers; LandAmerica Financial Group, Inc.; Chesterfield Towne Center; Shoosmith Brothers, Inc.; ICI Polyester; Comcast Cablevision; Chesapeake Corporation; William H. Goodwyn, Jr.; DSC Logistics; BB&T; Bank of McKenney; Brown & Williamson Tobacco Co.; Hewlett-Packard; Allied Signal Tredegar Industries; Butterworth Furniture; Lucy Corr Nursing Home; Filtrona Richmond Inc.; Walmart Stores; Hecht's; Ukrops; Robious Sports & Fitness; Weidmuller; GTE Wireless; and Virginia State University have chosen to celebrate the past eight years by providing quality events which include nationally known jazz artists and Motown groups, prominent speakers, educational opportunities, academic scholarships, local drama and singing groups; and WHEREAS, Chesterfield County is holding its Ninth Annual "Black History Month" celebration in 1999 to commemorate the vast accomplishments of African-Americans; and WHEREAS, the intent of this celebration is to gather all citizens of the County in appreciation of the worthwhile efforts of African-Americans, with special emphasis on celebrating the achievements of those so significant to this great country. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its sincere appreciation to each of its corporate and civic sponsors for their continued support for the County's Black History Month Celebrationsand recognizes February as "Black History Month" in Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: ]_ 5. B. Subject: Resolution to recognize Philip Morris U.S.A. for their $50,000.00 grant to the Fire Department to assist the Fire and Life Safety Training Trailer project. County Administrator's Comments; County Administrator: Board Action Requested; Adoption of attached resolution. Summary of Information; The Philip Morris U.S.A. Grant will assist the fire department in the purchase and operation of a Fire and Life Safety Training Trailer project. This trailer will be utilized by the Fire Department to teach practical fire and life safety training programs to school students. In addition, the trailer will be utilized at many special events in Chesterfield County throughout the year. This grant will provide $50,000.00 toward the project. Preparer: ~-~~,~/~ ~ Stephen A. Elswick Yes ~ No Attachments: Title: Fire Chief BOARD RESOLUTION RECOGNIZING PHILIP MORRIS U.S.A. WHEREAS, THE LOSS OF LIFE AND PROPERTY DUE TO FIRE OCCURS PRIMARILY IN OUR HOMES; WHEREAS, THE MAJORITY OF HOME FIRES ARE PREVENTABLE; AND WHEREAS, THE GOAL OF FIRE AND LIFE SAFETY EDUCATION IS TO REDUCE LOSS OF LIFE, SERIOUS INJURIES, AND LOSS OF PROPERTY; AND WHEREAS, THE MOST IMPORTANT GOAL OF FIRE AND LIFE SAFETY EDUCATION IS TO CHANGE UNSAFE FIRE AND SAFETY BEHAVIORAL PRACTICES. THIS IS ACCOMPLISHED BY TEACHING CHILDREN AND ADULTS HOW TO IDENTIFY AND ELIMINATE POTENTIAL FIRE AND LIFE SAFETY HAZARDS, AND TEACH THEM TO ALWAYS FOLLOW PROPER SAFETY TECHNIQUES SUCH AS: THE IMPORTANCE OF PROPERLY OPERATING SMOKE DETECTORS, PRACTICING HOME ESCAPE PLANNING, FOLLOWING SAFE COOKING PRACTICES, THE PROPER USE OF 9-1-1, AND THE IMPORTANCE OF PROPERLY DISPLAYED HOUSE NUMBERS; AND WHEREAS, THE RESPONSIBILITY OF PROTECTING AND EDUCATING CHESTERFiELD COUNTY CITIZENS LiES WITHIN THE HEART OF OUR COMMUNITY; AND WHEREAS, OUT OF THIS SPIRIT OF COMMUNITY, THE CHESTERFiELD FIRE DEPARTMENT AND PHILIP MORRIS USA HAVE FORMED A LIFE SAVING PARTNERSHIP TO ASSIST IN PURCHASING A FIRE AND LIFE SAFETY TRAINING TRAILER TO ALLOW THE CHILDREN OF OUR COUNTY TO PARTICIPATE 1N PRACTICAL LIFE SAFETY TRAINING; AND WHEREAS, PHILIP MORRIS USA HAS DESIGNATED CHESTERFIELD COUNTY FIRE DEPARTMENT AS THE RECIPIENT OF A $50,000.00 GRANT TO HELP PURCHASE AND OPERATE A FIRE AND LIFE SAFETY TRAINING TRAILER. THIS VALUABLE TEACHING TOOL WILL BE UTILIZED IN ALL CHESTERFIELD COUNTY ELEMENTARY SCHOOLS, AND ALSO MANY COMMUNITY EVENTS THROUGHOUT CHESTERFIELD COUNTY, WHICH WILL GIVE THE FIRE DEPARTMENT THE OPPORTUNITY TO REACH 50,000 CHILDREN; AND NOW, THEREFORE BE IT RESOLVED, THAT THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS PUBLICLY RECOGNIZES PHILIP MORRIS USA FOR THEIR GENEROUS CONTRIBUTION TO THE CHESTERFIELD COUNTY FIRE DEPARTMENT, AND ACKNOWLEDGES THEIR COMMUNITY SUPPORT IN HELPING CHESTERFIELD REACH THEIR GOAL OF BEING THE SAFEST AND MOST SECURE COMMUNITY OF ITS SIZE IN THE U.S.A. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 24t 1999 Item Number: 15. C. Subject: Resolution Recognizing Columbia Gas of Virginia for their Contribution to Chesterfield County by Naming lhem the Chesterfield County Medium Business of the Year for 1999 County Administrator's Comments: County Administrator:~ Board Action Requested: Adoption of the attached resolution. Summary of Information: Based upon the Board's approved Business Appreciation Award criteria, the Board gives four awards annually, one each to Large, Medium and Small Business, and one to the Developer of the year. The committee submits Columbia Gas of Virginia located at 9001 Arboretum Parkway for your approval as the recipient of Chesterfield's 1999 Medium Business Appreciation Award. Columbia Gas of Virginia has demonstrated its dedication and commitment as medium business of the year to the community of Chesterfield. Agi8fl/erk Preparer: ~-~/~. ~~ Title: Director ,/ Gary R./McLaren Attachments: I Yes ~]No # ~'~ Resolution Recognizing Columbia Gas of Virginia as the 1999 Medium Business of the Year WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the County that contribute to the County's economy and its citizens; and WHEREAS, Columbia Gas of Virginia is located at 9001 Arboretum Parkway and has supported Chesterfield community activities by co-sponsoring the Virginia Works program, co-sponsoring Richmond Braves baseball tickets for Business Appreciation Week, sponsoring elected officials at the Chesterfield Business Council Picnic; and WHEREAS, the company has representatives on the Chesterfield Education Foundation, the Chesterfield Business Council, Ridefinders of Greater Richmond, the John Tyler Community College PEER Consortium, United Way of Central Virginia Older Adults Action Council and the Emergency Shelter, Inc.; and WHEREAS, the company through its Education 2000 program, has established a partnership with Reams Road Elementary School where employees volunteer an hour each week to tutor students in reading, math and science. A "lunch buddies" program has also been established were volunteers are paired with students and have lunch once a week throughout the school year; and WHEREAS, Columbia Gas of Virginia presents educational programs through its Speakers Bureau and arranges special guest speakers for many school events. Recently they arranged to have a former astronaut speak with students and awarded a free week at space camp for two students through a company-sponsored school contest; and, WHEREAS, Columbia Gas of Virginia is a good corporate citizen, donating surplus office furniture to the Chesterfield Police department for the substations in Cloverleaf Mall and Meadowbrook Shopping Center. Other furniture was sent to the Richmond Emergency Shelter which was used in their office and in transitional housing for those in need. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its gratitude on behalf of the County to Columbia Gas of Virginia for their many contributions. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors expresses its appreciation to Columbia Gas of Virginia for their contributions by recognizing them as the 1999 Medium Business recipient of the Chesterfield County Business Appreciation and Recognition Award. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Item Number: 15. D. Su~ect: Recognizing Travis Henry Grodski, Troop 815, sponsored by Chester United Methodist Church; Jacob T.J. Gerard, Troop 922, sponsored by Bermuda Hundred United Methodist Church; Theran Edward Fisher, Troop 806, sponsored by Woodlake United Methodist Church; and David M. Mathisen, Mark J. Rosendale, Gregory M. Williams and James W. Winslow, all of Troop 876, sponsored by Mount Pisgah United Methodist Church Upon Attaining Rank of Eagle Scout County Administrator's Commen~: County Administrator: ~ Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Grodski, Troop 815; Mr. Gerard, Troop 922; and Mr. Mathisen, Mr. Rosendale, Mr. Williams and Mr. Winslow, all of Troop 876 upon attaining rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Midlothian District David Mathisen Parents: Mike & Terry Bermuda District Travis Grodski Mother: Micky Grodski Matoaca District Gregory Williams Parents: Jeff & Betty Mark Rosendale Mother: Jennifer Rosendale Jacob Gerard Parents: Chris & Jane Theran Fisher Parents: Paul & Carol Will Winslow Parents: Barry & Linda (J Janice B. Blakley (.,/ Attachments: Yes J-~ No I I Title: Deputy Clerk to the Board RECOGNIZING MR. TRAVIS HENRY GRODSKI UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Travis Henry Grodski, Troop 815, sponsored by Chester United Methodist Church, has accomplished those, high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Travis is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Travis Henry Grodski and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. JACOB T. J. GERARD UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was citizenship training, personal development, individuals; and founded to promote and fitness of WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jacob T. J. Gerard, Troop 922, sponsored by Bermuda Hundred United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Jacob is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jacob T. J. Gerard and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 316 RECOGNIZING MR. THERAN EDWARD FISHER UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William Do Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Theran Edward Fisher, Troop 806, sponsored by Bon Air United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Theran is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Theran Edward Fisher and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. JAMES W. WINSLOW UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. James W. Winslow, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Will is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. James W. Winslow and'acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. DAVID M. MATHISEN UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. David M. Mathisen, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, David is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. David M. Mathisen and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. GREGORY M. WILLIAMS UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Gregory M. Williams, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than'two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Gregory is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Gregory M. Williams and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. MARK J. ROSENDALE UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Mark J. Rosendale, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Mark is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Mark J. Rosendale and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 24, 1999 Su~ect: Adjournment and Notice of Next of Supervisors Coun~ Administrator's Commen~: Scheduled Meeting of the Item Number: 19. Board County Administrator: Board Action Requested: Summary of Information: Motion of adjournment 1999 at 12:00 p.m. and notice of next scheduled meeting on March 10, Preparer: (.,/ Janice B. Blakley Attachments: --~ Yes No Title: Deputy Clerk to the Board