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2019-08-28 PacketCHESTERFIELD COUNTY li ); BOARD OF SUPERVISORS Page 1 of 1 ji7749 �A AGENDA �RCIN Meeting Date: August 28, 2019 Item Number: 3.8. Subiect: Work Session - Dominion Energy Presentation County Administrator's Comments: County Administrator: Board Action Request No action required. Summary of Information: Mr. James Beazley, Manager -Regional, State and Local Affairs, Dominion Energy, will update the Board of Supervisors on activities of Dominion Energy. In addition, Deputy County Administrator Scott Zaremba will address the Memorandum of Understanding between Dominion Energy and the County in relation to alternative access to the Dutch Gap/Henricus area during the coal ash removal project. Preparer: Matt Harris Title: Deputy County Administrator Attachments: 0 Yes F] No Dominion 's Impact in Chesterfield County Our Major Assets: ^ Midlothian Operations Office ^ Chesterfield Power Station ` Chesterfield Training Center(s) ^ Dominion Energy Credit Union Property Taxes Paid in2O1D: Number ofDominion Energy Virginia Customers: ^ 14O.783(+2.885from 2U10 Number ofEmployees Living inChesterfield County: %r-0 Dominion Energy 8/21/2019 11 Chesterfield -Tyler 230 kV Rebuild Project • Approximately 3 miles of transmission line between Chesterfield Power Station and Tyler Substation have reached the end of their service life and must be rebuilt to ensure their continued safe and reliable operation • New conductor and fiber will be installed as well • Final engineering and construction sequence are currently under review Timeline • Community outreach to begin 3rd/4th Quarter 2019 `"o` Dominion Energy 8/21/2019 K Lakeslde T. 60, Midldfhl0n , rn Mry moor G -1f. Pla Bellwood awJ wa a aru.�rorug �u Crt ft.fi., Chcitcrf¢Id tlllMd wlll Kingt�sland ,' Moilr« ,._ f, l9msta Tylgr,� f Hopewell Ha Chesterfield -Tyler 230 kV Rebuild Project • Approximately 3 miles of transmission line between Chesterfield Power Station and Tyler Substation have reached the end of their service life and must be rebuilt to ensure their continued safe and reliable operation • New conductor and fiber will be installed as well • Final engineering and construction sequence are currently under review Timeline • Community outreach to begin 3rd/4th Quarter 2019 `"o` Dominion Energy 8/21/2019 K Genito Substation ^ Due hoincreased electrical growth inChesterfield County, anew substation isneeded ^ Requested inservice date — May 202O Approximate Parcel Size: Substation Size: Proposed Location 28.676 acres 1.58 acres Q m WinkerD^ock Substation Expansion " The VViOterpOckSubstation |D@d growth has caused atransformer contingency tOexceed its capacity. [>0rniniOD Distribution has identified the need iOadd 8 3rd distribution transformer tO support this growth. ^ Aneed has also been identified tOinstall a23OkJ4-bFegke[ring bus tOconnect the 2O88line and 21Sline aSwell @Sanew control OOC|OSUne. This will require 845' X35O'-5"expansion 0fthe substation. 8/21/2019 3 Recent News: Renewable Energy The Coastal Virginia Offshore Wind project is now under construction and expected in-service by late 2020 In August 2019, Dominion Energy issued a Request for Proposals for in-state, large-scale solar facilities • The new RFP follows two additional RFPs for Community Solar and smaller -scale solar projects issued in July • Projects will contribute to commitment to have 3,000 megawatts of solar or wind energy in service or under development by 2022 f J w 0 Dominion Energy 8/21/2019 Cl EXPgNSIO 35o,-5")AREq %r IaPp ox�SURE @UILDIIVG 24' x40' '01 • The expansion area is primarily for the addition of a new gravel access road and the 24'x 40' enclosure building. • The majority of new equipment will be installed inside the current fence, along the eastern property line. 06t. Dominion io Energy Recent News: Renewable Energy The Coastal Virginia Offshore Wind project is now under construction and expected in-service by late 2020 In August 2019, Dominion Energy issued a Request for Proposals for in-state, large-scale solar facilities • The new RFP follows two additional RFPs for Community Solar and smaller -scale solar projects issued in July • Projects will contribute to commitment to have 3,000 megawatts of solar or wind energy in service or under development by 2022 f J w 0 Dominion Energy 8/21/2019 Cl Recent News: Rural Broadband • Broadband access is key to economic development, education access and equity, and employment opportunity. Lack of access to "middle mile" services, the link between internet service providers' end-use customers and the backbone of the internet, can be a barrier to broadband expansion. Our goal is to provide the middle mile resource needed to extend service into unserved communities. Dominion Energy issued a Request for Information (Due by Sept. 91l') seeking to identify localities unserved by broadband and partner with Internet Service Providers to provide rural broadband services to qualifying areas within our electric service territory. • Outreach to Chesterfield's CIO has occurred. k1 Storm Communications: A Multi -Channel Approach Dominion Energy Kulwmmtlwsmr mW � w*m *P� v n roe.a Ln�i. Pacebook.com/DominionEnergyVa ✓`w Dominion Energy wgcri We are experiencing widespread outages due to high -ds During this ifree, we may not respond to every cuslorref, but we 4,81 provide updates throughout the day. Please report your outage at Clorn ,.,,Ereryy coin and check our outage map for updates stay clear of downed 1thos and call to report them 865-366-4357 Twitter. com/Dom EnergyVA D—inion EDgrgy VA ',,i)Domjne,gyVA Nkai ' We continue to stress safety, as we know many of you are still seeing downed wires. Please report these by calling 866-366-4357, if you have not already done so. Stay at least 30 feet away. OkSafetoday °dn�Dominion Energy 8/21/2019 R 8/21/2019 Power Restoration & Recovery 1. Transmission Lines 2. Substations 3. Main Circuits Bulk is— fro' Di,Wilmt. p—, to E.tond miles ts p—, stutiort, circuits communities substations 4. Residential Lines 5 --moll., customer Resrorati+aaa Prirrfl Sys9 a n� 7ha nambarod items in this diagram show tbaThree only omybe -td Z'n p y ardor far raswra�'ran al tha alactric ID n issian and disfnbatian «yxt«m. ¢� Hospitals and othar medical foe 1 t res, warvsr iraatmnnr plants and public safety farititbs p9ll ,S 'F' ser leen, rasean, firs and palicol ora a0i part of thn nidal Tasha atian pfioae. 1 6. Services 5. Individual Transformers Serve indivi I customer R.J­ P- to Egniinion Transforming the Distribution Grid What is Dominion Energy doing to strengthen and improve its system? • The General Assembly recently passed the Grid Transformation and Security Act of 2018—landmark bipartisan legislation that supports transformative investments in the grid • Comprehensive measure will allow Dominion Energy to pursue grid modernization projects, deploy more renewable energy, and expand energy conservation efforts, all while promoting stable rates Possible grid transformation investments: • Advanced metering infrastructure (smart meters) • LED streetlights • Electric vehicle infrastructure • Energy storage coupled with renewables • Undergrounding of outage -prone neighborhood lines a • Transmission undergrounding (pilot program) • Digital grid -monitoring devices • Physical and cybersecurity upgrades tz Dominion Energy M Chesterfield County Strategic Underground Program Projects Completed 13 • Backlog, In Queue, awaiting release to construction Dominion Energy Chesterfield County - Strategic Undergrounding Projects 100+ projects totaling 48.5 miles of overhead lines converted to underground lines Timeline: • 1.2 miles in 2014 • 6.3 miles in 2015 • 12.1 miles in 2016 • 9.4 miles in 2017 • 4.5 miles in 2018 • 15 miles* in 2019 *Work in progress 14 P_1 Dominion Energy 8/21/2019 7 EnergyShare Program Background • Partnership with more than 60 non -profits and state agencies; expanded in 2015 • Combines energy bill payment assistance, no-costweatherization upgrades, and education and outreach to eligible customers. Installed Measures: identified in home energy audits • LED light bulbs • Faucet aerators • Attic insulation • High -efficiency central furnace fan motors • Low -flow showerheads • Water heater pipe wrap insulation • Heat pump & A/C tune-up • Air sealing The Grid Transformation and Security A .Act provides for increased E"nergyShare funding—$130 million over 10 years. �1 IN 606,000 Peopled reached at outreach events 67,800 Families and individuals helped with bill assistance 59,000 Bill pay clients assisted 8,900 Multi -family homes weatherized 4,500 Veterans served 4,300 Individuals with disabilities served 827,600 Families and individuals helped since 1982 ----------------------------------------------- 02 Dominion io Energy Energy Conservation: What is Dominion Energy Doing? rSAVING ,. ✓� ( mry �aT AT HOME AND AT WORK. Our programs are designed to meet customers' needs and move us towards Virginia's voluntary 10% energy conservation goal Environmental benefits provided in a cost-effective manner = very real financial savings for our customers New programs approved in May 2019 Residential Non -Residential • Appliance Recycling Program Lighting Systems & Controls Program • Customer Engagement Program Heating & Cooling Efficiency Program • Efficient Products Marketplace Program Window Film Program • Home Energy Assessment Program Small Manufacturing Program • Smart Thermostat Management Program Office Program The Grid Transformation and Security ,Act provides for $870 million in regulatory filings for energy efficiency programs from Dominion Energy over the next 10 years—stakeholder collaboration will be key to new program development. ..... .......... ......--- -------- ------ -------------------- °" Dominion 6 Energy 8/21/2019 E., Chesterfield Power Station • Supplies electricity to 350,000 homes in Dominion Energy's service territory • Significant economic driver for Chesterfield County and this region • —200 full-time employees • Currently —200 contractors on site • 1,415 megawatts of coal (units 5, 6) and natural gas-fired generation (units 7, 8) • Celebrated 75 years of service on July 3111 • Units 3 and 4 entered retirement status in March 2019 • $1 billion in environmental improvements at the station over the last decade • 90% reduction in mercury emissions • 96% reduction in sulfur dioxide emissions 18 Energy 9Y 8/21/2019 E Dominion Energy Contact Dominion Energy 8/21/2019 10 8/22/2019 8/22/2019 8/22/2019 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 3.C. Subiect: Work Session - Friends of the Lower Appomattox River (FOLAR) Update County Administrator's Comments: County Administrator: Board Action Requested: No action required. Summary of Information: Ms. Heather Barrar, Regional Trails Program Director, Friends of the Lower Appomattox River, will update the Board on FOLAR's activities. Preparers William D. Dupler Title: Deputy County Administrator Attachments: ® Yes No # : APPOMATTOX RIVER 10111 WFIRRIVEOFF111 )R(',hnndo)1,h CoHaborafive PartnersNps to CREAT'E A WORLD-,C�L.ASS'l RAIL-, SYSTEM A CAWADN AL.ONG"T"'HE APPOMATTOX RNER Environmental Stewardship Outdoor Education 8/19/2019 104 The KAorLj N/Iortcn Parsons Founclatla'i FOLAR works in partnership with communities to conserve and protect the Appomattox River for all to enjoy. Infrastructure Improvements Community Support ()Goe'a is .14 0 1k Environmental Stewardship Outdoor Education 8/19/2019 104 The KAorLj N/Iortcn Parsons Founclatla'i FOLAR works in partnership with communities to conserve and protect the Appomattox River for all to enjoy. Infrastructure Improvements Community Support ()Goe'a is .14 0 8/19/2019 Connects -Scenic IIS"� A River z, ,J/ Viiia q. Abb* APPOMATTOX RIVER Master Plan A coordinated guide to locating and prioritizing 20+ miles shared -use trails with a coordinated signage system through municipalities Funded through a $100,000 grant from The Cameron Foundation F 8/19/2019 Al'��P�POMATTOX MVER rail Master 1'" lari J- 3 aauC� APPOMATTOX RIVER om�rriunity Be�iefits A� T Conservation Health & Wellness Economic Growth Social Equity Riverside StormwaCer Green way a section of pomattox the ApruI Trail 111111ugiflu urramIN HIN ! ax�Rnnru! . . . . . . . . . . . . , .— l 11 Al'��P�POMATTOX MVER rail Master 1'" lari J- 3 f 0 APPOMATTOX WE, Trafl� Recorrimeridafions Shared Use Path APPOMATTOX RIVER 110111vir''rF.","", 01,11PIT, 19, 110101 Historic Petersburg 8/19/2019 Patton Park East Creating Identity 8r, Sense-of-1`31ace Signtype P.1 Signtype Signtype K.2 Signtype K.1 Pedestrian Directional Banner Informational Kiosk Informational Kiosk Signtype R2 Pedestrian Informational 010,061-1-'11) 21 APPOMATTOX RIVER 110111vir''rF.","", 01,11PIT, 19, 110101 Historic Petersburg 8/19/2019 Patton Park East Creating Identity 8r, Sense-of-1`31ace Signtype P.1 Signtype Signtype K.2 Signtype K.1 Pedestrian Directional Banner Informational Kiosk Informational Kiosk Signtype R2 Pedestrian Informational 010,061-1-'11) 21 8/19/2019 44,0� APPOMATTOX RIVER FORK Ir Sec�tion A — C���iesterl'ield OFF: Future Bicycle & Pedestrian Bridge 5 Chesterfield fti—,,ide F.,k Me County E 1-9—�! ee�—"" ,b AT V Lake Chosdin Ap�o re'.. Abet—, Dam No. F mdoll�,* Appomattox Ri a cli 0 E -9--t r— P.O. 30 Riverside Park C on$ fie .a Read Dinwiddie County 6 Future Bicycle & Pedestrian Bridge 5 8/19/2019 4/�/ Section C . Chesterfield - APPOMATTOX RIVER Chesterfield County A Dinwiddie ,� s ` �.i i� g ; County Petersburg a� " MN 1 A L -i D — Chesterfield APPOMATTOX IV MrO S e ct i o Chesterfield County vsu Park 9 Colonial Heights 8/19/2019 0 Oowo,62,2 7 A A APPOMATTOX RIVER Section E -,- Chesterfield & VSLJ Eft,i& f T� T..pi. Colonial vsu A— Chesterfield Heights County aP0 ... b.'s W.0 Pl- P.g. 40 Z) App Virgin! P.— Petersburg 8/19/2019 0 G, 27 ATO X R I "VE R Other [")rqjects 8/19/2019 • Petersburg * Gateway Project * 2 miles of trail design • Colonial Heights - Trail extensions • Hopewell • Riverwalk • Bike Lanes • Cross Sector Partnerships - Crater Health District • Regional Studies i - Ashland to Petersburg Trail ! INN IN 0 000*02,41 , OJ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I YI 174 AGENDA r Meeting Date: August 28, 2019 Item Number: 3.D. Subiect: Work Session - Citizen Information and Resources Department Update County Administrator's Comments: County Administrator: Board Action Request No action required. Summary of Information: Citizen Information and Resources staff will provide an update on the department's activities, including volunteer, youth and senior services. Preparer: Jana Carter Attachments: 1:1 Yes Title: Director, Citizen Information and Resources 0 No Citizen Information and Resources Update Board of Supervisors August 28, 2019 8/27/2019 Citizen Information and Resources Community Aging and Disability Engagement and Services Mobility Services Juvenile Services Volunteerism Youth and family Aging -related Access Chesterfield The Davis Child services services Advocacy Center Services for Multicultural individuals with Access on De Comprehensive physical and Services services sensory disabilities LLOther Volunteer services transportation Adolescent Reporting Program alternatives (CARP) 1 Chesterfield County Aging & Disability Services • Updated Resource Directory • Community Day at Mid -Cities Civic Association (partnership with Chesterfield Age Wave Coalition) • Senior Ambassador Program , T LEAD Senior Ambassador Program CHESTEIIFIELD COt- ON AGING RESOURCE DIRECTORY yam, ChestedL'eld 8/27/2019 2 Telephone Reassurance Program • Connection • Outreach • Volunteerism Compassion 8/27/2019 Multicultural Services EI Juguetazo 2019 My Chesterfield Academy •a y Multicultural Services First Responders & Multicultural CommUnity Cup First Responders and Multicumil Comm Cup Questions? 804-796-7085 2020 Census Complete Count Committee 8/27/2019 rd Youth Engagement 7 -!*4 ppppp, 0 Model County Government Day Local Government Education Week Outstanding Youth Awards An Youth Engagement Chesterfield County Youth Citizen Board Future Community Leaders Certificate ppnm� 000 8/27/2019 5 8/27/2019 Community Engagement 2019 Treasured Volunteers 9,900 Volunteers in County Department x > 13,500 Hours = $3.6 Million! Community Engagement Communities 7aIn Schools `t Chesterfield United Way of Greater Richmond & Petersburg ryY. community foundation for a greater Richmond 1 lois CIVIC IMPACT SUMMIT 11 8/27/2019 Community Engagement Government Citizens Academy Eppington's 250th Anniversary Community Foundation Tour Special Events World War I/Veteran's Day Falling Creek Ironwork's 400th Anniversary Upcoming: Revolutionary War Committee - 2020-2025 lJ "LAITY ENGAGEMENT VOLUNTEERISM Each year, volunteers and comm—ty .droupr, ri—xe their rime and talents to county dapartrnents. As volurneers in Chesterfield County, you will partner with county staff to enhance and eo•ich the quality of 6fe in our community. Benefits of Volunteering: 'Share your talents •Meet new people and make new friend. 'Acquire now ,kill, *Stay connected to the community 'Feel a sense of pride —J q,,Wda •Have fuel Ch9ck cue the volunteer fob opportunities at http:1Nny.,d fWdvols. formore m(ormation, email voluntvrrOckerbrfield.y9v or ca11 806 796 7161. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 28, 2018 Item Number: 3.E. Subiect: Work Session on the Centerpointe Service District County Administrator's Comments: County Administrator: Board Action Requested: No action required. Summary of Information: Staff will present a work session to the Board on the Centerpointe Service District. The District was put into place in 2006 to finance certain transportation improvements within the district boundaries. Since that time, several economic factors have changed significantly which has prompted a review of the original assumptions. Staff will discuss the history of the district, the current status, and make some recommendations for the Board to consider relative to the future of the district. The evening agenda includes an item to set a public hearing for September 25, 2019 to consider modifications to the ordinance that enacted the district. Preparer: Matt Harris Attachments: 0 Yes � No Title: Deputy County Administrator MA911BUO . , August28.2oig I IL Board ofSupervisors � 91 L41 0 \ � Meeting \ a] WHAT IS IT? • Effective January 3., 2oo6 to finance interchange improvements at Powhite Parkway and Charter Colony Parkway • Approval of the service district allowed development within the district to occur while providing a funding source for the required transportation improvements (condition of zoning) • Revenue Sources: • Supplemental real estate tax of So.3.S per $soo of assessed value within the boundaries of Service District C¢uUe�MM Ufl iuroUea et - 59�!,''a-O'f the iirna:.ra: r u um°ata�i ina ¢e<w »a Value 8/22/2019 WHERE IS IT? POWHITE PARKWAY -CHARTER COLONY PARKWAY F INTERCHANGE SERVICE DISTRICT J,ily 27, M05 • A, A • 82 3.9 0 z Build out. 04 V %Ceryterp 06 09 oiryte Service mDistrict Oycl.00.1,i2sl CURRENT STATUS • Preliminary design done using revenues from the district ($5ook); Powhite widening from 288 to Watermill occurred in 2013 without any construction contribution from the district, $7.8M project • Market conditions changed, recession slowed development associated in original model • Real estate rate now at $o.95 • All of these factors have led to a review of the district and the associated funding model STAFF RECOMMENDATIONS • Review/redesign the plan for the interchange with updated information • As with widening project, pair the effort with other available, dedicated road funding • Lower the district's supplemental real estate rate to $o.o5 from $o.15 • For new development moving forward, dedicate s00% of real estate growth to the district (5o% dedicated today); NO impact to current GF stream • Accordingly, project construction could begin within five years • Based on conservative projections, duration of district would be brought back into line with the original forecast; would also lower the special tax burden for an average homeowner in the district by $400+/year • Set public hearing on 8/28 consent and hold public hearing on modifications to the ordinance in September 2oi9 AugUSt28,2oiq Board of Supervisors Meeting 8/22/2019 QOIZOO'10 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 an`G0 AGENDA Meeting Date: August 28, 2019 Item Number: 4.A. Subject: District Improvement Funds (DIF) Monthly Report County Administrator's Comments: County Administrator: Board Action Requested. Accept the attached District Improvement Funds (DIF) Monthly Report. Summary of Information: The attached report details approved Acceptance of the report will serve funds for the proposed uses as listed. Preparer: Meghan Coates and proposed uses of DIF for FY2020. as approval for staff to expend DIF Title: Director of Budget and Management Attachments: 0 Yes No k��. CHESTERFIELD COUNTY hGIN�A Monthly Report on District Improvement Funds Report Date: August 28, 2019 Prepared By: Budget and Management The County annually budgets $33,500 in discretionary funds, referred to as District Improvement Funds (DIF), for each of the five magisterial districts that are used to improve the quality of life in each district. The DIF allocations can be used for public improvements, purchase of county -owned equipment, public events or programs, public school programs, and other legally allowable expenses. In addition, if funds remain in DIF accounts at the end of each fiscal year, up to $37,500 may be reserved per district at year- end to be utilized in a future year. With approval of this report, the Board consents to the use of available reserve balance, if needed. This report shows the cumulative use of District Improvement Funds for FY2020 as well as the current funding available for each district. Requests to use funds for the current month are detailed below and listed as a proposed use on the summary chart for that district. Upon Board of Supervisors acceptance of this report each month, staff will execute proposed DIF requests. There are two DIF uses proposed this month. Acceptance of this report by the Board constitutes Board approval of this request. August 2019 Requests: • Transfer up to $3,625 from the Matoaca District Improvement Fund to the School Board to purchase playground equipment for Grange Hall Elementary School's Kindergarten playground. The County can give money to the School Board to purchase capital equipment to be owned bythe School Board. The playground equipment will be owned by the School Board and will become a part of the School Board's inventory of property. The purchase must be made bythe School Board in accordance with the Virginia Public Procurement Act and County purchasing policies. • Transfer up to $5,000 from the Clover Hill District Improvement Fund to the Chesterfield County Public Library to purchase items for the North Courthouse Road Library's juvenile collection. It is legally appropriate for the Board to transfer money to the County Library to purchase items that will be owned by the County and available for the public's use at the library facility. The collection items will be owned by the County and will become a part of the County's inventory of property. The purchase must be made in accordance with the Virginia Public Procurement Act and County purchasing policies. P 8 11 Page DIF Report 8/28/2019 DIF Balances To Date: Bermuda — Current Balance $66,758.14 (FY20 funding plus available reserves) Request Date Use Amount Total FY2020 Bermuda uses $0.00 Clover Hill — Current Balance $30,137.88 (FY20 funding plus available reserves) Request Date Use Amount 7/24/2019 Providence Elementary School playground equipment $3,000.00 Proposed North Courthouse Road Library juvenile collection $5,000.00 Total FY2020 Clover Hill uses $8,000.00 Dale — Current Balance $64,151.82 (FY20 funding plus available reserves) Request Date Use Amount 7/24/2019 Lloyd C. Bird High School stadium field $2,000.00 Total FY2020 Dale uses $2,000.00 Matoaca — Current Balance $67.375.00 (FY20 funding plus available reserves) Request Date Use Amount Proposed Grange Hall Elementary School Kindergarten playground equipment $3,625.00 Total FY2020 Matoaca uses 1 $3,625.00 Midlothian — Current Balance $71,000.00 (FY20 funding plus available reserves) Request Date Use Amount Total FY2020 Midlothian uses $0.00 .* 21Pago DIF Report 8/28/2019 lee JMI CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 4.113. Subject: Report of Planning Commission Substantial Accord Determination for Chesterfield County Parks and Recreation (Case 19PD0230) to Permit a Special Purpose Park (Cogbill Park) in an Agricultural (A) District Located in the Dale District County Administrator's Comments: County Administrator:_ Board Action Requested: On July 16, 2019, the Planning Commission determined that the proposed special purpose park is in substantial accord with the Comprehensive Plan, as per attached case 19PD0230. (AYES: Jackson, Freye, Sloan, Stariha) Summary of Information: State law provides that the Board may overrule the Planning Commission's (determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparers Andrew G. Gillies Title: Director of Planning Attachments: 0 Yes El No P �10 0,33 4 CASE NUMBER: 19PDO230 APPLICANT: Chesterfield County Parks & Recreation CHESTERFIELD COUNTY, VIRGINIA APPROVAL STAFF'S ANALYSIS Magisterial District: DALE STAFF RECOMMENDATION AND 6700 Cogbill Road ,; RECOMMENDATION t-- `� I Comprehensive Plan Board of Supervisors Meeting (BOS): AUGUST 28, 2019 Request specified in the Code of Virginia • Request would have minimal impacts on area properties. .Property,... L � Applicant's Agent: J V``�� STUART CONNOCK Qv6 (804-751-4484)ca kiN�s Planning Department Case Manager: stip STEVE HAASCH (804-796-7192) APPLICANT'S REQUEST Substantial accord determination to permit a special purpose park in an Agricultural (A) District. Active and passive recreational uses are planned for this facility. Notes: A. Conditions may be imposed. B. Conditions are located in Attachment 1, proposed layout is located in Attachment 2. DETERMINATION PLANNING COMMISSION APPROVAL (7/16/19) STAFF RECOMMENDATION RECOMMEND APPROVAL • Complies with the Public Facilities Plan, an element of the Comprehensive Plan STAFF • Satisfies the criteria of location, character and extent as specified in the Code of Virginia • Request would have minimal impacts on area properties. if 0610 0-P as Providing a FIRST CHOICE community through excellence in public service 2 19PD0230-2019AUG28-BOS-RPT-C m „�».. ,��.�� — -, ..._ _ cv p1av� �^— _ 'b g; a�� 0.�4alaa aaaaaaae.;�:4 ��� maw-.• ^:�•+.,��, w Obis ue Dr � '� a,�v�ean• amaaaim®e ,��,, e��eM ®mPm®oa ��a��� q� �m®ma ou aaae�aa a� bw �!" �� ,i!►m�w i� w w * •a a em9 ��� m Kings Grove Neighborhood Land O Pinesm�ai����� � � b ,v6j ,ear\'t►aoe�ma�ai .Q � ) a V N PLANNING Staff Contact: Steve Haasch (804-796-7192) haaschs@chesterfield.gov Proposal A special purpose park is proposed on 212 acres of Agriculturally (A) zoned land owned by the County. Parkwould include both active and passive recreation facilities. Active recreation uses could include basketball and tennis courts, splash pad, and playground. Passive recreation uses could include walking and biking trails, picnic areas, picnic shelters, dog park and open play areas. Trails would connect the park to adjacent Land -O -Pines neighborhood via Obisque Drive, Folkstone Drive (partially constructed) and Manatee Road (unimproved). Primary vehicular access into the park would be via Cogbill Road. Other park uses may also be constructed on the property. The proposed park layout is shown in Attachment 2. Staff notes that community meetings have been held in January, May and November of 2018 to gather public input on this project. Comprehensive Plan The Public Facilities Plan, an element of the Comprehensive Plan, offers guidance for locating park facilities. The Plan identifies a special purpose park in this general area. Special purpose parks are intended to utilize unique environmental, cultural, historical or recreational features. While preservation of existing environmental features is the primary function at this site, special purpose parks may also include active and passive recreation amenities as found in Neighborhood and Community level parks. The majority of this site is encumbered by wetlands, and so will be protected from development. The Bikeways & Trails Plan, an element of the Comprehensive Plan, offers guidance for locating bikeways and trails facilities. The Plan identifies several trail segments on this site, including a north/south trail generally along the western power line, and an east -west trail through the property that is part of the East Coast Greenway. The proposed facility satisfies the criteria of location, character and extent as specified in the Code of Virginia. Development Standards & Setbacks Typically, non-residential development would comply with Emerging Growth Design District standards within commercial, office or industrial zoning districts. This request would maintain the site's current agricultural zoning. As conditioned, building and parking area improvements on the request property would be regulated by Emerging Growth Design District standards for the Corporate Office (0-2) District, except where the requirements of the underlying Agricultural (A) zoning are more restrictive. 0000;3 4 19PD0230-2019AUG28-BOS-RPT-C COUNTY DEPARTMENT OF TRANSPORTATION Staff Contact: Steve Adams (804-748-1037) adamsSt@chesterfield.gov The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county -wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and recommendations are detailed in the chart below: Potential Site Plan Recommendations Right of Way Recordation • 45 feet from centerline along Cogbill Road. Vehicular Access Control • Access to Cogbill Road limited to 1 entrance/exit. Road Improvements • Left and right turn lanes at the approved access along Cogbill Road. • Crosswalk improvements at the approved access/Kingsland Glen Drive intersection. • Sidewalk along the west side of Cogbill Road (may be encompassed by bikeway facility depending on final site plan layout). • Bikeway/Trail accommodation that correspond with the Bikeways and Trails Plan. Note: • There are six (6) unimproved right-of-way stubs connecting to the property from the north and west. Parks and Recreation concept plan shows providing three (3) trails in these unimproved rights-of-way to connect the adjacent neighborhoods to the proposed park site. UTILITIES Staff Contact: Jamie Bland (804-751-4439) blandj@chesterfield.gov Existing Water and Wastewater Systems Utility Type Currently Serviced Size of Closest Existing Lines Connection Required by County Code Water No 12" Yes Wastewater No 12" Yes Additional Utility Comments: This property is located in the mandatory water and wastewater connection areas for non- residential development per Sections 18-60.A.1.c and 18-60.A.2.c of the County Code for new proposed structures. Public water is available through a 12" waterline along Kingsland Glen Drive, terminating approximately 100 linear feet from the property line on the east side of Cogbill Road. The waterline is located within the road right-of-way and will not require any easements for the extension. The approximate conceptual cost for extending the public waterline is $30,000, including pavement repairs for work completed in Kingsland Glen Drive and across Cogbill Road. There is also an existing 5 19PD0230-2019AUG28-B0S-,RPT-C 8" waterline traversing through the site adjacent to the Dominion Power easement. It is the Utilities Department's expectation that water system improvements through this site would create a loop between the two existing waterlines. Public wastewater is not immediately available and would require an offsite extension of approximately 500 linear feet through property owned by the Kingsland Glen Homeowners Association from the existing 12 -inch wastewater line that currently terminates along Kingsland Glen Drive to the east. A 16 -foot permanent sewer easement and 10 -foot temporary construction easements were recorded with the subdivision plat for this extension. The approximate conceptual cost for extending the public wastewater line is $120,000, including the cost to bore under Cogbill Road. The applicant has indicated the intent is to use both public water and wastewater. The Utilities Department supports this application. ENVIRONMENTAL ENGINEERING Staff Contact: Rebeccah Ward (804-748-1028) WardR@chesterfield.gov Geography The majority of the subject property is very flat and encumbered by wetlands. Approximately 90 percent of the property generally drains west to east to an unnamed tributary to Kingsland Creek. This portion of the property is located within the Kingsland Creek Watershed. The remaining portion of the subject property drains west to existing ditches and culverts to an unnamed tributary of Falling Creek. This portion of the property is located within the Falling Creek Watershed. Natural Resources There are no 100 -year floodplains on the subject property. A Resource Protection Area Designation (RPAD) must be submitted to the Department of Environmental Engineering— Water Quality Section prior to the submittal of any site plans. A Water Quality Impact Assessment must be submitted to and approved by the Department of Environmental Engineering and/or the Board of Supervisors for any improvements which encroach into the RPA. The property is significantly encumbered by wetlands and includes a wetland mitigation area installed with the expansion of Thomas Dale High School in the early 1990's. The wetland mitigation area is approximately 1.75 acres and cannot be impacted. No improvements, including walking pathways, are allowed within the mitigation area. Wetlands outside of the wetland mitigation area shall not be impacted without prior approval from the US Army Corps of Engineers and/or the Virginia Department of Environmental Quality. Stormwater Management The development of the subject property will be subject to the Part IIB technical criteria of the Virginia Stormwater Management Program (VSMP) Regulations for water quality and water quantity. Due to the lack of topographic relief and the numerous wetlands on a majority of the site, finding an adequate outfall for the discharge of stormwater may be a challenge; thus, offsite easements may be necessary prior to site plan approval. 6 19PD0230-2019AUG28-BOS-RPT-C LIO CASE HISTORY Applicant Submittals 5/17/2019 Application submitted Community Meeting 6/27/2019 Issues Discussed: • Traffic impacts • Access into park from adjacent neighborhoods • Hours of operation • Safety • Parking Planning Commission Hearing 7/16/2019 Citizen Comments One citizen spoke in support of this request Determination: APPROVAL (subject to I condition in report) Motion: Jackson Second: Freye AYES: Jackson, Freye, Sloan, Stariha The Board of Supervisors at their work session on Wednesday, August 28, 2019, will consider this request. 19PD0230-2019AUG28-BOS-RPT-C 0 C" 0 ev 4;1 TTACHMENT 1 CONDITION 1. Design District. Except where the requirements of the underlying Agricultural (A) zoning is more restrictive, development of the property shall conform to the requirements of the Zoning Ordinance for Corporate Office (0-2) Districts in the Emerging Growth Design District. (P) 8 19PD0230-2019AUG28-BOS-RPT-C 0000, 42 ATTACHMENT 2 I 19PD0230-2019AUG28-BOS-RPT-C () C', 0 0. Y:. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: August 28, 2019 Item Number: 6. Subiect: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session (1) pursuant to § 2.2-3711(A)(8), Code of Virginia, 1950, as amended, for consultation with legal counsel pertaining to legal issues related to County property; (2) pursuant to § 2.2-3711 (A) (1) pertaining to the performance of specific County employees; and (3) pursuant to § 2.2- 3711(A)(3) for discussion of the disposition of publicly held real property where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the County. Preparer: Jeffrey L. Mincks Title: County Attorney 0533:115582.1 Attachments: Yes ■ No Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 12-A. Subject: Recognition of 2019 National Association of Counties (NACo) and Virginia Association of Counties (VACo) Achievement Award Winners County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Annually, the Board of Supervisors recognizes county departments that receive Achievement Awards from the National Association of Counties (NACo). We are proud to announce Chesterfield County is the recipient of 7 NACo Achievement Awards this year. The county also received one achievement award from the National Association of County Information officers (NACIO). Representatives from the appropriate departments are present to receive awards (see attached). The county also received two Achievement Awards from the Virginia Association of Counties (VACo), including one for Best Achievement Award. Mr. Dean Lynch, Executive Director for VACo, will present the VACo Awards. Further details for some of these award winners will be shared with the Board of Supervisors and the public at future board meetings. Preparer: Matt Harris Attachments: 0 Yes Title: Deputy County Administrator E No 4 . 4 &,,304�5 2019 NACo ACHIEVEMENT AWARDS Chesterfield County, Virginia 7 winners out of 17 entries DEPARTMENT PROJECT General Services Julia Reynolds C'field Unplugged — Employee Behavioral -Based Energy Management Administrator Energy Efficiency And Clay Bowles, Director Juvenile Detention Home Marilyn Brown, Director Libraries Carolyn Sears, Assistant Director Carolyn Sears, Assistant Director Mental Health Support Services and Communications and Media Melissa Achley Prevention Services Manager Utilities Department Elizabeth A. Brooks Customer Operations Administrator Michael Nannery Assistant Director Detention Review Team Takes Holistic View of Detained Juveniles to Maximize Services and Shorten Length of Stays Enhanced Library Story Times Featuring High School Orchestra and Theater Students CCPL Millennial Committee: Increasing Library Knowledge and Engagement in Millennial Population Safe Storage and Disposal Campaign Improving Customer Services Through Utilities Rate Brochure Program Product and Process Improvement 2019 VACo ACHIEVEMENT AWARDS Juvenile Detention Home Marilyn Brown, Director Police Department BEST ACHIEVEMENT AWARD Lt. Mark Haynes Citizen Information Resources Chris Ruth, Assistant Director Detention Review Team Takes Holistic View of Detained Juveniles to Maximize Services and Shorten Length of Stays Chesterfield Police Experience Program (CPEP) NACIO AWARDS Eppington 250`" Anniversary Celebration 003 Page 1 of I Meeting Date: August 28, 2019 Item Number: 12.B. Subiect: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Kyle Joseph Fetsko, Troop 876, sponsored by Mt. Pisgah United Methodist Church; Mr. Joseph Edward Keating III, Troop 897, also sponsored by Mt. Pisgah United Methodist Church; and Mr. David Nathan Morton, Troop 2890, sponsored by The Brandermill Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparer: Janice Blakley Attachments: 0 Yes Title: Clerk to the Board of Supervisors 1-1 No tC,0,047 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Kyle Joseph Fetsko, Troop 876, sponsored by Mt. Pisgah United Methodist Church; Mr. Joseph Edward Keating III, Troop 897, also sponsored by Mt. Pisgah United Methodist Church; and Mr. David Nathan Morton, Troop 2890, sponsored by The Brandermill Church, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Kyle, Joey and Nathan have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of August 2019, publicly recognizes Mr. Kyle Joseph Fetsko, Mr. Joseph Edward Keating III, and Mr. David Nathan Morton, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. 0 G63048 Page I of 1 Meeting Date: August 28, 2019 Item Number: 12.C. Subiect: Resolution Recognizing Career Deputy Mark E. Boyden, Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Career Deputy Mark E. Boyden retired on July 1, 2019, after 26 years of service to Chesterfield County. Preparer: Karl S. Leonard Attachments: ■ Yes FINo Title: Sheriff RECOGNIZING CAREER DEPUTY MARK E. BOYDEN UPON HIS RETIREMENT WHEREAS, Career Deputy Mark E. Boyden began his service with the Chesterfield County Sheriff's Office in August 1993, and was assigned to the Chesterfield County Jail; and WHEREAS, Career Deputy Boyden has faithfully served Chesterfield County for 26 years, as a deputy under Sheriff Clarence G. Williams, Jr., Sheriff Dennis S. Proffitt; and current Sheriff Karl S. Leonard; and WHEREAS, Career Deputy Boyden was instrumental in preparing for the transition to the new jail facility; and WHEREAS, Career Deputy Boyden was promoted to Sergeant in 1998 and served on Chesterfield County Police Executive Leadership at the University of Richmond in April 1999; and WHEREAS, Career Deputy Boyden has demonstrated his versatility, skill and strong work ethic in a wide range of departmental assignments in both the Correctional and Court Services sections of the department from June 2001 through July 2007; and WHEREAS, Career Deputy Boyden met all requirements in November 2008 to qualify as a Deputy First Class; in November 2014 as a Master Deputy; and then in July 2018 as a Career Deputy; and WHEREAS, Career Deputy Boyden was certified as DCJS General Instructor and Field Training officer; and WHEREAS, Career Deputy Boyden attended the R.L. Oatman and Associated Executive Protection Training Program in Baltimore, Maryland in October 2010; and WHEREAS, Career Deputy Boyden received numerous letters of appreciation and commendation for his dedication and service to the employees and citizens of Chesterfield County including a Letter of Appreciation from Leslie Haley, Chair of the Board of Supervisors for his service and security of the Board of Supervisors; and WHEREAS, Career Deputy Boyden received commendations for his part in stopping an attempted escape from the jail in July 1997 and preventing a wrongful release in May 1999; and WHEREAS, Career Deputy Boyden was selected as Employee of the Quarter in March and June 1997, in 2000, and again in 2015; and WHEREAS, Career Deputy Boyden received the Specialized Service Ribbon for the Crisis Intervention Team, the Pistol Ribbon for the Sheriff's Office, and the Good Conduct Award. 4 NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of August 2019, publicly recognizes the outstanding contributions of Career Deputy Mark Boyden, expresses the appreciation of all residents for his service to Chesterfield County and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Career Deputy Boyden and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meeting Date: Subiect: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ust28.2019 Item Number: 13.A.1. Nomination/ Reappointment to the Lower Magnolia Green Community Development Authority Board County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to reappoint the following individuals to the Lower Magnolia Green Community Development Authority Board: Ms. Debra Girvin, Mr. Art Heinz, and Mr. Faizan Habib. Summary of Information: The Lower Magnolia Green Community Development Authority was created on August 22, 2007, for the purpose of issuing bonds to finance infrastructure improvements to serve the residents and businesses within the CDA District. The existing appointments expire August 31, 2019. Three of the existing members have requested to serve another four-year term on the Board of the Lower Magnolia Green Community Development Authority, effective September 1, 2019 and expiring August 31, 2023. The Board of Supervisors concurs with these appointments. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Matt Harris Title: Deputy County Administrator Attachments: 1-1 Yes 0 No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of Meeting Date: August 28, 2019 Item Number: 13.A.2. Subiect: Nomination/Appointment to the Children's Service Act (CSA) formally known as "Comprehensive Services Act for At Risk Youth and Families," Community Policy and Management Team (CPMT) County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint Ms. Diane Glover, as representative for Chesterfield County Public Schools appointee, serving on the Community Policy and Management Team, term to end 12/31/2022. Summary of Information: The purpose of the Community Policy and Management Team (Code of Virginia § 2.2-5204 and § 2.2-5205) is to implement the requirements of the Children's Services Act of Virginia, including the expenditure of funds appropriated by the localities and allocated by the State. Per the Virginia Children's Services Act, "the governing body of each single jurisdiction district and the governing bodies of each multi -jurisdictional district must appoint a Community Policy and Management Team. The minimum mandatory membership (Code of Virginia § 2.2-5205) of each team includeslocal agency heads or their designees from the Community Services Board; Department of Social Services; Juvenile Court Services Unit; and school division." Additional mandatory membership includes a parent representative and private provider representative, if a private organization or an association of providers is located within the locality. Preparer: Karen Reilly -Jones Title: Interagency Services Administrator Attachments: 1:1 Yes ■ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Nomination for replacing appointment of County Staff positions: Diane Glover to replace Samantha Hollins, as Director of Special Education, nominated to fill the role in representing Chesterfield County Public Schools. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 13.A.3. Subject: Nomination/Reappointment to the Citizens' Budget Advisory Committee County Administrator's Comments: County Administrator: Board Action Requested: Request the Board of Supervisors to nominate and reappoint four existing members. Summary of Information: On October 8, 2008, the Board of Supervisors created the Citizens' Budget Advisory Committee to assist in the evaluation and allocation of resources in accordance with the strategic plan to ensure a high quality of life. Currently, the committee consists of seven at -large positions. This item requests the Board of Supervisors to nominate and extend the term for four existing members, which will fill all seven slots and position the committee to continue their work on the FY2021 financial plan. Staff requests that the Board nominate and reappoint Mr. Chris Eudailey, Mr. Chip Hughey, Mr. Eugene Johnson, Jr. and Mr. William Gleason to fill a two- year term, effective October 1, 2019, and ending on September 30, 2021. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Meghan Coates Title: Director of Budget and Management Attachments: El Yes '. No #q .R,o. CHESTERFIELD COUNTY 4.-•-••..co BOARD OF SUPERVISORS Page 1 of AGENDA "?l�G�ti�rd Meeting Date: August 28, 2019 Item Number: 13.A.4. Subject: Nominations/Appointments/Reappointments to the Youth Citizen Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint/reappoint members to serve on the Youth Citizen Board. Summary of Information: The purpose of the Youth Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Bermuda District. Supervisor Jaeckle recommends that the board reappoint Mar'Quon Frederick from Thomas Dale High School for a term of September 1, 2019, through June 30, 2020. Mr. Frederick meets all the eligibility requirements to fill the vacancy and has indicated his willingness to serve. Supervisor Jaeckle also recommends that the board nominate and appoint Zenia Hazelwood from Carver College and Career Academy for the term of September 1, 2019, through June 30, 2020. Ms. Hazelwood meets all the eligibility requirements to fill the vacancy and has indicated her willingness to serve. Supervisor Jaeckle also recommends that the board nominate and appoint Tammie Mobley, adult, for a term of September 1, 2019, through June 30, 2022. Ms. Mobley meets all the eligibility requirements to fill the vacancy and has indicated her willingness to serve. Preparer: Jana D. Carter Attachments: F-1 Yes Title: Director Juvenile Service No #00005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) Clover Hill District. Supervisor Winslow recommends that the board nominate and appoint Mary Grace Gozzi and reappoint Lauren Jamieson from Clover Hill High School for the term of September 1, 2019, through June 30, 2020. Ms. Gozzi and Ms. Jamieson meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Supervisor Winslow also recommends that the board nominate and appoint Madeline Heller and reappoint Ainsley French from Monacan High School for a term of September 1, 2019, through June 30, 2020. Ms. Heller and Ms. French meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Dale District. Supervisor Holland recommends that the board nominate and appoint Taiwo Adepoju from Meadowbrook High School for a term of September 1, 2019, through June 30, 2020. Mr. Adepoju meets all the eligibility requirements to fill the vacancies and has indicated his willingness to serve. Matoaca District. Supervisor Elswick recommends that the board reappoint Alex Purgason and Morgan Neal from Cosby High School for a term of September 1, 2019, through June 30, 2020. Mr. Purgason and Ms. Neal meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Supervisor Elswick also recommends that the board reappoint Colby Renshaw from Manchester High School for a term of September 1, 2019, through June 30, 2020. Mr. Renshaw meets all the eligibility requirements to fill the vacancy and has indicated his willingness to serve. Supervisor Elswick also recommends that the board nominate and appoint Aliyah Smith and reappoint Gannon Grubb from Matoaca High School for a term of September 1, 2019, through June 30, 2020. Ms. Smith and Mr. Grubb meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. 51 I CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (continued) Midlothian District. Supervisor Haley recommends that the board nominate and appoint Lisa Richburg and Avnee Raje from Midlothian High School for a term of September 1, 2019, through June 30, 2020. Ms. Richburg and Ms. Raje meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Supervisor Haley also recommends that the board nominate and appoint Taylor Long and reappoint Michael Ackley from James River High School for a term of September 1, 2019, through June 30, 2020. Ms. Long and Mr. Ackley meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. At -Large. Board members recommend the appointment of Caroline Kiefer from Trinity Episcopal School and Peter Whelan from The New Community School for a term of September 1, 2019, through June 30, 2020. Ms. Kiefer and Mr. Whelan meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Board members also recommend the reappointment of Josh Marett from Maggie L. Walker Governor's School for a term of September 1, 2019, through June 30, 2020. Mr. Marett meets all the eligibility requirements to fill the vacancy and has indicated his willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. 0 G 011 05 8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: August 28, 2019 Item Number: 13.A.5. Subiect: Nomination/Appointments to Towing Advisory Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/ appoint two members from the Chesterfield Police Department, two members of the Chesterfield County towing community and one member of the general public as the citizen representative, to serve on the Towing Advisory Board (TAB). Summary of Information: The role of the Chesterfield County Towing Advisory Board (TAB) is to advise the Board of Supervisors with regard to the appropriate provisions of the terms of the towing contract which regulates tow companies that are on the Police Department's list of approved towing companies. It is expected that the TAB meets once per calendar year at the call of the chairman of the advisory board, or more frequently if a request is made by the Board of Supervisors for input regarding the provisions of the towing contract. In accordance with the Code of Virginia § 46.2-1217, the TAB shall include representatives of local law enforcement, towing operators, and the general public. on February 24, 2016, the Board voted to restructure the composition of the TAB. The new structure of the TAB includes two members from the towing and recovery operators, two members from the Chesterfield County Police Department, and one member from the general public. TAB members are to be appointed by and serve at the pleasure of the Board of Supervisors. In accordance with the February 24, 2016 restructuring, TAB members will serve three-year terms and are permitted to serve two consecutive terms. Preparers Jeffrey S. Katz Title: Chief of Police Attachments: F Yes 0 No CAESTERFIELD C01IRTT BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Lieutenant Robert Kemper has retired from the police department and Lieutenant Adrian Otero has been transferred to another position, therefore, they will need to be replaced on the TAB. Lieutenant Jeffrey Easton has been assigned as the Administrative Lieutenant for Uniform Operations and Sergeant George Turner has been assigned as the towing coordinator. Accordingly, Colonel Katz requests that the Board appoint Lt. Easton and Sgt. Turner to replace Lt. Kemper and Lt. Otero respectively as the Chesterfield Police Department's representatives on the TAB. The current TAB citizen representative, Asbury Quillian's term will expire on August 31, 2019. Colonel Katz requests that Mr. Quillian be reappointed to his second and final term on the Towing Advisory Board. Mr. Quillian meets the qualifications for appointment to the TAB and has served exemplary on the board. The current TAB towing representative, Bruce Eagle's term will expire on August 31, 2019. Colonel Katz requests that Mr. Eagle be reappointed to his second and final term on the Towing Advisory Board. Mr. Eagle meets the qualifications for appointment to the TAB and has served exemplary on the board. The current TAB towing representative, Cindy Pearce's term will expire on August 31, 2019. Colonel Katz requests that Ms. Pearce be reappointed to her second and final term on the Towing Advisory Board. Ms. Pearce meets the qualifications for appointment to the TAB and has served exemplary on the board. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. °011~4') 0 6 0 =110 AGENDA Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 13.B.1.a.1. Subject: Resolution Recognizing Ms. Brenda B. Shearer, Building Inspection Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Brenda B. Shearer retired from the Department of Building Inspection on August 1, 2019, after 30 years of dedicated service to the citizens of Chesterfield County. Preparer Richard C. Witt Attachments: 0 Yes Title: Building Official, Building Inspection F-1 No a RECOGNIZING MS. BRENDA B. SHEARER UPON HER RETIREMENT WHEREAS, Ms. Brenda B. Shearer will retire from the Chesterfield County Building Inspection Department on August 1, 2019, after providing 30 years of quality service to the citizens of Chesterfield County; and WHEREAS, Ms. Shearer began her career in the Building Inspection Department in April 1989 as a Systems Operations Analyst; and WHEREAS on July 1, 1990, Ms. Shearer was promoted to the position of Chief of Administrative Services, supervising all customer service and automated technology staff; and WHEREAS, Ms. Shearer was a driving force in upgrading the department's automation system technology from a mainframe environment to a relational database environment that resulted in a more efficient code enforcement effort and availability of information and results to customers; and WHEREAS, Ms. Shearer has been a dedicated volunteer over the course of her career serving on such committees as the Family Day/Workforce Committee, United Way Kick-off Committee and numerous other committees; and WHEREAS, Ms. Shearer successfully developed the departmental budget for many years and was instrumental in the effort to develop a business case methodology for justifying additional staff that has been held as a model by the Budget Department for all departments to utilize; and WHEREAS, Ms. Shearer worked tirelessly to incorporate business management principles into departmental operation that positioned the department to operate in a more efficient, effective and professional manner; and WHEREAS, throughout her career, Ms. Shearer has been a dedicated and deeply loyal employee whose efforts significantly contributed to meeting the needs of the department, its customers and Chesterfield County residents; and WHEREAS, Ms. Shearer will be deeply missed by all her colleagues and friends in Building Inspection. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Brenda B. Shearer and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 13.B.1.a.2. Subject: Resolution Recognizing Deputy Fire Marshal Robert W. Jenkins, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Deputy Fire Marshal Robert W. Jenkins retired from the Fire and Emergency Medical Services Department on August 1, 2019, after providing over 26 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter, Jr. — Title: Fire Chief Attachments: 0 Yes F-1 No hoc'13063 RECOGNIZING DEPUTY FIRE MARSHAL ROBERT W. JENKINS UPON HIS RETIREMENT WHEREAS, Deputy Fire Marshal Robert W. Jenkins retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on August 1, 2019; and WHEREAS, Mr. Jenkins faithfully served the county and its citizens for over 26 years; and WHEREAS, Mr. Jenkins received a Unit Citation as a result of the countless hours that he and his team contributed to the safety of the citizens and firefighters of Chesterfield County; and WHEREAS, Mr. Jenkins has provided a superior level of commitment and dedication to his work in the Fire and Life Safety Division; and WHEREAS, Mr. Jenkins was promoted to Deputy Fire Marshal, Principal Engineer of Fire Plans Review, in December 2012; and WHEREAS, Mr. Jenkins served as an active member and training officer of the Central Virginia Fire Arson Association; and WHEREAS, Mr. Jenkins has taught building construction classes throughout the state and for local officer development programs; and WHEREAS, Mr. Jenkins was actively involved in national, state and local code change processes; and WHEREAS, Mr. Jenkins consistently received an overall customer satisfaction score of 96 percent for the Plans Review team; and WHEREAS, Mr. Jenkins continually strived to increase his knowledge and skills by attending relevant classes, participated on technical committees and workgroups, and offered applicable changes to code language to meet today's needs. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Deputy Fire Marshal Robert W. Jenkins, expresses the appreciation of all citizens for his service to the county, and extends their appreciation for his dedicated service and congratulations upon his retirement. f 0 C � 01 13, 4'3 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 13.113.11.a.3. Subiect: Resolution Recognizing Administrative Supervisor Cindy M. Marshall, Fire and Emergency Medical Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Administrative Supervisor Cindy M. Marshall will retire from the Fire and Emergency Medical Services Department on September 1, 2019, after providing over 30 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter, Jr. Attachments: ■ Yes Title: Fire Chief F-1No RECOGNIZING ADMINSTRATIVE SUPERVISOR CINDY M. MARSHALL UPON HER RETIREMENT WHEREAS, Administrative Supervisor Cindy M. Marshall retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on September 1, 2019; and WHEREAS, Mrs. Marshall faithfully served the county and its citizens for over 30 years; and WHEREAS, Mrs. Marshall received Civilian Employee of the Year in 2012 as a result of her passion, dedication, and overall commitment that she provided to this organization; and WHEREAS, Mrs. Marshall has provided a superior level of commitment and dedication to her work in the Fire and Life Safety Division; and WHEREAS, Mrs. Marshall was promoted to Supervisor of the administrative staff in the Fire and Life Safety Division in 1999; and WHEREAS, Mrs. Marshall served as the Chesterfield County Blood Drive Coordinator for 18 years; and WHEREAS, Mrs. Marshall served as the secretary of the Central Virginia Fire Arson Association for the past six years; and WHEREAS, Mrs. Marshall served as both the president and vice president of the Administrative Professionals' Section of the Virginia Fire Chiefs Association; and WHEREAS, Mrs. Marshall attended the School of Leadership and earned a Supervisor's Certificate in 2007; and WHEREAS, Mrs. Marshall successfully coordinated the Cadet Safety Camp and the biannual Citizens Fire Academy; and WHEREAS, Mrs. Marshall assisted with the initial development, launch, transition, implementation and on-going training for the Image Trend Elite Inspection Module; and WHEREAS, Mrs. Marshall managed and was responsible for many projects, including Arson Immunity correspondence, FOIA requests, Environmental Impact Statements, court ordered restitutions, and the Knox Box program; and WHEREAS, Mrs. Marshall not only monitored and entered data but also looked for improvements to multiple databases that she oversaw, including the burn permits database, blast/explosive storage database, complaints database, property management database, daily log database, smoke detector database, POSSE, Laserfiche and the inspections module of ImageTrend. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Administrative Supervisor Cindy M. Marshall, expresses the appreciation of all citizens for her service to the county, and extends their appreciation for her dedicated seltvice and congratulations upon her retirement. f' thio r � Jr �`• 17aA , ajr0 a,�7&GIS1�T`•,, 1 . 1 Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 13.B.1.a.4. Subiect: Resolution Recognizing Sergeant Juanamettre Butler, Police Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Sergeant Juanamettre Butler will retire from the Police Department on September 1, 2019, after providing over 20 years of service to the residents of Chesterfield County. Preparer: Colonel Jeffrey S. Katz Title: Chief of Police Attachments: ® Yes No #�,� RECOGNIZING SERGEANT JUANAMETTRE BUTLER UPON HER RETIREMENT WHEREAS, Sergeant Juanamettre Butler will retire from the Chesterfield County Police Department on September 1, 2019, after providing over 20 years of quality service to the residents of Chesterfield County; and WHEREAS, Sergeant Butler faithfully served the county as a Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Officer, Corporal, Acting Sergeant and Sergeant; and WHEREAS, Sergeant Butler's promotion to sergeant distinguished her as being the first female African American sergeant in the Chesterfield County Police Department; and WHEREAS, during her tenure, Sergeant Butler has also served as a General Instructor, Defensive Tactics Instructor, Taser Instructor and Police Recruiter; and WHEREAS, Sergeant Butler has been a primary recruiter and currently oversees a Recruiting Team dedicated to recruiting the best police officer candidates to serve the residents of Chesterfield County; and WHEREAS, Sergeant Butler has served on the Special Response Unit and as a valued member of the Police Honor Guard; and WHEREAS, Senior Officer Butler was awarded two Unit Citations as a member of the Police Honor Guard for the unit's diligence and professionalism displayed during funeral and memorial services held in multiple states following the line -of -duty deaths of two Chesterfield County police officers and two other officers in the Commonwealth of Virginia; and WHEREAS, Senior Officer Butler was the recipient of a life-saving award for her efforts working jointly with another officer to save an individual attempting suicide by strangulation; and WHEREAS, Sergeant Butler proudly served for 18 years on the Police Honor Guard, frequently traveling out of state to represent Chesterfield police officers in professional and moving tributes to fallen comrades and their families, in addition to presenting the colors at numerous official police ceremonies in the county; and WHEREAS, Sergeant Butler was consistently praised by her supervisors for her impeccable uniform and equipment appearance and her professional demeanor; and WHEREAS, Sergeant Butler is recognized for her teamwork, strong work ethic, communications and human relations skills, all of which she has utilized within the Police Department and in assisting residents of Chesterfield County during her career; and WHEREAS, Sergeant Butler has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Sergeant Butler has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sergeant Butler's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Sergeant Juanamettre Butler and extends on behalf of its members and the residents of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. 00100G9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 13.B.1.a.5. Subiect: Resolution Recognizing Mrs. Deborah H. Cornett, Library Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Reauested: The adoption of the attached resolution. Summary of Information: Mrs. Deborah H. Cornett retired from the Library Department, on August 1, 2019, after providing 15 years of service to the citizens of Chesterfield County. Preparer: Mike Mabe Attachments: 0 Yes F-1No Title: Library Department Director RECOGNIZING MRS. DEBORAH H. CORNETT UPON HER RETIREMENT WHEREAS, Deborah Cornett has been a valued employee at Chesterfield County Public Library since April 24, 2004, beginning her service as a part- time Library Automation Specialist and being promoted in June 2008 to a full- time position as the Library Tech Department Manager; and WHEREAS, Ms. Cornett managed several large data and installation projects related to various systems and managed a major upgrade of the III LIS system to a new discovery -based platform ensuring the catalog and customer data was transferred effectively; and WHEREAS, her work involved management of various iterations of the department's computer systems which included many additions, upgrades and adjustments to the various systems; and WHEREAS, Ms. Cornett was instrumental in the development of several customer focused and user-friendly training programs for the Library Web Catalog which included embedded video presentations; and WHEREAS, she also developed an approach for tracking use of library computer workstations for system outreach reporting; and WHEREAS, Ms. Cornett managed early editions of the Envisionware Library Internet Management System and the III system which included installing upgrades and making appropriate adjustments to operations tools and resources thereby ensuring an effective application; and WHEREAS, Ms. Cornett learned the OCLC cataloging software to ensure appropriate application of same in the III System, Cataloging and Acquisitions modules; and WHEREAS, Ms. Cornett developed tracking tools to keep staff and supervisors apprised of changes, adjustments and actions taken with the various library technology systems including III, Envisionware, Trafsys and OCLC; and WHEREAS, she completed an assignment to focus exclusively on the III system to ensure that this system was working to maximum capacity, which included substantial analysis of the systems modules and their application within CCPL parameters and resources; and WHEREAS, Ms. Cornett ensured that the IST embedded staff was effectively incorporated into CCPL technical operations in the first year of this collaborative model. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Deborah Cornett, expresses the appreciation of all residents for her loyal and dedicated service to Chesterfield County, and extends appreciation for her many years of service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. GCOA11"1111 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 13.B.1.a.6. Subiect: Resolution Recognizing Lieutenant H. Paul Murray, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Lieutenant H. Paul Murray is retiring from the Fire and Emergency Medical Services Department on September 1, 2019, after providing nearly 30 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter, Jr. Title: Fire Chief Attachments: 0 Yes F-1 No RECOGNIZING LIEUTENANT H. PAUL MURRAY UPON HIS RETIREMENT WHEREAS, Lieutenant H. Paul Murray will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on September 1, 2019; and WHEREAS, Lieutenant Murray served as a volunteer firefighter at the Dale Fire and EMS Station from 1982 through 1985; and WHEREAS, Lieutenant Murray began his career with Chesterfield County on October 7, 1985, as a recruit firefighter in Recruit School #16; and WHEREAS, Lieutenant Murray served the county as a firefighter at the Midlothian, Dutch Gap, Enon, Chester, and Ettrick Fire and EMS Stations; and WHEREAS, Lieutenant Murray served as a member of the department's Dive and Swift Water Rescue Team, a charter member of the department's Technical Rescue Team, and a member of the Maritime Response Team; and WHEREAS, Lieutenant Murray was promoted to lieutenant in November 2003, and served as a company officer at the Bensley and Ettrick Fire and EMS Stations; and WHEREAS, Lieutenant Murray served as the A-shift Tactical Safety Officer from September 2015 until his retirement as he watched over the safety of his fellow firefighters on emergency incidents; and WHEREAS, Lieutenant Murray was recognized for his actions on March 25, 2009, with a medal of valor for risking his life to rescue a subject who was pinned after a trench collapsed in the City of Richmond; and WHEREAS, Lieutenant Murray was recognized with multiple awards during his career including an EMS Unit Citation Award in 2004 for assisting in the care of a seriously injured patient from a gunshot wound and a Unit Citation Award for his teamwork and efforts in providing emergency care to patients that were involved in a motor vehicle collision; and WHEREAS, Lieutenant Murray was a founding board member of the Chesterfield Professional Firefighters Charitable Foundation (CPFFCF), an organization that has assisted numerous members of Chesterfield Fire and EMS career, volunteer, and retirees and Emergency Communications Center; and WHEREAS, Lieutenant Murray's commitment and dedication was instrumental in organizing numerous fundraising events and through these events, the CPFFCF has been able to provide financial support to the public safety community during their time of need; and WHEREAS, Lieutenant Murray's operational knowledge in combination with his honest, sincere personality made him a respected leader and a trusted safety officer. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Lieutenant H. Paul Murray, expresses the appreciation of all citizens for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. Page I of 1 Meeting Date: August 28, 2019 Item Number: 13.B.1.b. Subject: Adoption of Resolution in Honor of Major Charles A. Ransom for His Service to Our Nation and Naming an Access Road on the Grounds of Midlothian High School in His Honor County Administrator's Comments: County Administrator:__'_'��� Board Action Requested: I The Board of Supervisors is requested to adopt the attached resolution recognizing the service of the late Major Charles A. Ransom, and approve the naming of an unnamed access road located on the grounds of Midlothian High School, "Charles A Ransom Way." Summary of Information: The proposed street is located on the grounds of Midlothian High School. It is currently unnamed. This road naming is to honor the service of the late Major Charles A. Ransom, United States Air Force, who gave his life in defense of his country on April 27, 2011, in Operation Enduring Freedom. Staff reports that there are no addressed parcels affected by this change. Preparer: Rich Billingsley Title: License Inspector Preparer: Scott Q. Smedl Attachments: 0 Yes Title: Director, Environmental Engineering No C CO 07 4 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT Road Name Approval DISTRICT Midlothian MEE-nNG DATE: June 26, 2019 ROAD NAME CHANGE: Charles A Ransom Way Proiluced � C49slqrreid COUnly GIS RESOLUTION HONORING THE SERVICE AND SACRIFICE OF CHARLES A. RANSOM, UNITED STATES AIR FORCE WHEREAS, Major Charles A. Ransom spent his teenage years in Chesterfield County, attending Midlothian High School where he was an outstanding student and star athlete on the football and baseball teams; and WHEREAS, upon his graduation from Midlothian High School in 1997, Major Ransom attended the Virginia Military Institute where he majored in computer science and was recognized for his exemplary leadership abilities, rising to become vice president of the Class of 2001; and WHEREAS, Major Ransom was commissioned as a second lieutenant upon graduation from the Virginia Military Institute; and WHEREAS, over the course of his career Major Ransom was well-respected officer who exemplified the high standards of the U.S. Air Force and served in a number important commands including the 621st Air Mobility Squadron, as the Executive Officer of the 39th Air Base Wing, the Plans and Programs officer 67th Network Warfare Wing, and the 370th Expeditionary Mission Support Group in Camp Victory Iraq; and WHEREAS, while deployed to Afghanistan in support of Operation Enduring Freedom, Major Ransom served as a trainer assisting the Afghan National Security Forces; he, along with seven other American NATO International Security Assistance Force service members and a U.S. civilian contractor, died at the Afghan Air Force Compound in Kabul when an Afghan pilot opened fire; and WHEREAS, Major Ransom was a highly decorated officer whose medals included a Purple Heart, Air Force Achievement Medal, Air Force Commendation Medal, Combat Readiness Medal, Global War on Terrorism Expeditionary Medal, Global War on Terrorism Service Medal, Joint Service Commendation Medal, and the National Defense Service Medal; and WHEREAS, a man of great integrity, faith, and honor, Charles Ransom will be greatly missed by his parents, Willie and Mary Sue; his brother, Stephen; the love of his life, Naquita; his numerous other family members and friends; his Brother Rats; and his fellow Airmen; and WHEREAS, the Chesterfield County Board of Supervisors wishes to memorialize the life and the sacrifices of Major Charles Ransom. 00007G NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, on behalf of the citizens of Chesterfield County, Virginia, does hereby honor the service and sacrifice of Major Charles Ransom, by naming the access road on the grounds of Midlothian High School, "Charles A Ransom Way." AND, BE IT FURTHER RESOLVED that copy of this resolution be presented to the family of Major Ransom and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Page 1 of 2 Meeting Date: August 28, 2019 Item Number: 13.B.1.c. Subiect: Adoption of Resolution Supporting Construction of the Commonwealth Apartments Using Proceeds from Tax -Exempt Bonds Issued by the Virginia Housing Development Authority Under Their Mixed -Income Program County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution that will allow construction financing through the VHDA mixed -income program. Summary of Information: Commonwealth Apartments is a proposed 226 -unit apartment complex located at the south end of Commonwealth Centre Parkway next to Route 288 at 5411 Commonwealth Center Parkway. The developer for the apartments, Commonwealth Centre Apartments, LLC, has applied for financing through VHDA's mixed -income program. To qualify for VHDA financing, state law requires that the Board of Supervisors pass a resolution supporting development of the mixed -income project. The benefit of this program to Chesterfield County is its inclusion of affordable housing as a percentage of the total housing allowed. The HUD median household income for Chesterfield County for FY 2018-19 is $83,200. For this loan, the requirement is for at least 20 percent of the dwellings to be leased to persons making no more than $66,560 (80 percent of the County's median income), and the remaining 80 percent of the dwelling units will not be restricted. Preparer: Andy Gillies Title: Director of Planning Preparer: Meghan Coates Title: Director of Budget and Management Attachments: 0 Yes 1-1 No ,Q10 g, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA For the developer to obtain this financing, the Chesterfield County Board of Supervisors shall by resolution make a determination that providing residential housing and supporting facilities that serve people of low to moderate income will be enhanced if a portion of the units therein are occupied or held available for occupancy by people who are not of low and moderate income. Background information including location map, site plan, elevations and unit information is attached. There are no costs to the county associated with the mixed -income project and no county debt will be created through the VHDA financing applied for by the developer. Staff recommends that the Board adopt the attached resolution. 011YOSDO79 A RESOLUTION CONCERNING THE COMMONWEALTH APARTMENTS PROJECT WHEREAS, the Board of Supervisors of the County of Chesterfield, Virginia, desires to make the determination required by Section 36- 55.30:2., of the Code of Virginia of 1950, as amended, in order for the Virginia Housing Development Authority to finance the economically mixed project (the "Project") described on Exhibit A attached hereto: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA THAT: 1. the ability to provide residential housing and supporting facilities that serve persons or families of lower or moderate income will be enhanced if a portion of the units in the Project are occupied or held available for occupancy by persons and families who are not of low and moderate income; and 2. private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in the surrounding area of the Project and this Project will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. Adopted by the Board of Supervisors of the County of Chesterfield, Virginia, on the day of , 2018. I EXHIBIT A IMF' P1 T TF L U7 Elevation Concept - Building 3/4 Architectural View of Proposed Apartments I GENERAL INFORMATION 5411 Commmonwealth Centre Parkway, Location Tax ID 737-676-1223 1-1 with CUPD; Vacant and adjacent to Existing Zoning and Land Use office uses Size 11.22 Acres Number of Apartment Units 226 Units: 150 1 -bedroom, 76 2 -bedroom Location -1 LJ Y I i boon nu51Tv nnt-n o f 4 ¢! � I , �I l�Al a xq» °a u, s ' m?esu f tF � 5 LEV" .• 4 ,� 1 rr ncv 44 r JI f t� 1 R OUp.D G.ZD8S0 LgNC j4 I N, ( �9UiS S4RIi ! t l /Z c ,•J`ROUTE 288 OFF RAMP <y Jy #r LIMPED ACCESS R/W 5+. L 14 ' R a m a COMMONWEALTH � �t � I('St e k APARTMENTS 4 „'a �d II (1 a.+' t'� y SITE ENINERING MATOACA DISTRICT � a� �^� CHESTERFIELD' COUNTY, VIRGINIA q �% o.,,'u+ 96GE50 Lor: Road, Suite 201 3 yr $,�`, chcatnrii 1d Vir& n 23032 Phonc(804) 748-9011 Fax: (804) 746-2590 OVERALL LAYOUT ASK US HOW C mpnny Website: xrrr.cctownce.nom CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 13.B.1.d. Subject: Resolution Supporting the Friends of the Lower Appomattox River Trail Through the Tri -Cities Region County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a resolution supporting the Friends of the Lower Appomattox River (FOLAR) Trail through the Tri -Cities Region. Summary of Information: The Friends of the Lower Appomattox River (FOLAR) was established in 2000 in partnership with the Crater Planning District Commission and all 6 jurisdictions of the Lower Appomattox River with the mission of working in partnership with communities to conserve and protect the Appomattox River. The Appomattox River Master Plan and Signage Plan was completed in 2017 and adopted by FOLAR and the Crater Planning District Commission in the same year. The Appomattox River Trail will be a 22 -mile shared use path serving walkers, bicyclists, the physically challenged and other non -motorized users. The Trail will encourage and support river access for paddle craft, swimming and wading as well as places for fishing, picnicking and other passive recreation pursuits and the river will be preserved and interpreted, serving as an outdoor classroom for students of all ages. When completed, the Appomattox River Trail will link the six jurisdictions along the river encouraging ecotourism, cultivate economic development and create jobs, attract events, connect communities and encourage quality of life for all citizens of the region. All six localities will be adopting similar resolutions. Preparer: Dr. James D. Worsley Attachments: 0 Yes 1-1 No Title: Director, Parks and Recreation Q ?x RESOLUTION SUPPORTING THE APPOMATTOX RIVER TRAIL THROUGH THE TRI -CITIES REGION WHEREAS, the Appomattox River was designated a State Scenic River in 1977 and the designation was extended in 1998 and 2011 to include 19.2 miles of river from 100 feet below the Brasfield Dam to the confluence with the James River, passing through the jurisdictions of Chesterfield County, Dinwiddie County, the City of Petersburg, the City of Colonial Heights, Prince George County and the City of Hopewell; and WHEREAS, the State Scenic River designation recognizes the natural beauty and the historical significance of the Appomattox River; and WHEREAS the Appomattox River comprises approximately 63 miles of the southern border of the County adjoining to Amelia, Dinwiddie, Prince George and Charles City counties and the cities of Petersburg and Hopewell; and WHEREAS, in 1993 Chesterfield County adopted a Riverfront Plan to include the Appomattox and James Rivers and in 1997, the National Park Service and the Crater Planning District Commission convened a series of meetings to develop the Appomattox River Corridor Plan funded by the Virginia Coastal Zone Management Program that recommended the river corridor be used as both a land and water trail. In 2002, a study by the Virginia Tech Community Design Assistance Center further refined the trail concepts and plans have been prepared since the early 1990s by the Crater PDC and various state and federal partners; and WHEREAS, the Friends of the Lower Appomattox River (FOLAR) was established in 2000 in partnership with the Crater Planning District Commission and all 6 jurisdictions of the Lower Appomattox River with the mission of working in partnership with communities to conserve and protect the Appomattox River for all to enjoy; and WHEREAS, the Cameron Foundation funded the development of the Appomattox River Master Plan and Signage Plan that was completed in 2017 and adopted by FOLAR and the Crater Planning District Commission in the same year; and WHEREAS, the Appomattox River Trail will be a 22 -mile shared use path serving walkers, bicyclists, the physically challenged and other non - motorized users; and WHEREAS the Appomattox River Trail system will encourage and support river access for paddle craft, swimming and wading as well as places for fishing, picnicking and other passive recreation pursuits; and WHEREAS the history and habitat of the Appomattox River will be preserved and interpreted, serving as an outdoor classroom for students of all ages; and WHEREAS, when completed, the Appomattox River Trail will link the 6 jurisdictions along the river offering boating and fishing access and encouraging ecotourism; and WHEREAS, bicycle and pedestrian facilities help curb a national epidemic of chronic obesity and weight related diseases; and WHEREAS, bicycle, pedestrian and water activities cultivate economic development and create jobs, attract events and, connect communities and encourage quality of life for all citizens; and WHEREAS, when complete, the Appomattox River Trail will encourage connections to other nationally and regionally significant trails such as the East Coast Greenway, the Ashland to Petersburg Trail and the Capital Trail; and WHEREAS, part of the Appomattox River Trail is located within Chesterfield County. NOW, THEREFORE, BE IT FURTHER RESOLVED that Chesterfield County is committed to working with FOLAR and the localities of the Crater Planning District Commission and participating with national organizations to create a connected regional asset of water and land trails thus setting an example for other counties/cities. AND, BE IT FURTHER RESOLVED that Chesterfield County is committed to working with state and congressional representatives to support legislation promoting outdoor recreation, public access and open space protection to promote active lifestyles and regional tourism. AND, BE IT FURTHER RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of August 2019, hereby supports the Appomattox River Trail Master Plan and Signage Plan and commends the visionary approach of past planning efforts. 03S5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: August 28, 2019 Item Number: 13.13.1.e. Subiect: Resolution Recognizing September as "Suicide Prevention Month" in Chesterfield County County Administrator's Comments: County Administrator:_ Board Action Requested: Adoption of attached resolution. Summary of Information: Staff requests that the Chesterfield County Board of Supervisors recognize the month of September as "Suicide Prevention Month" in Chesterfield County, in recognition of the county's commitment to actively supporting the efforts of the Chesterfield Suicide Awareness and Prevention Coalition in working towards the prevention of suicide in our community. Preparer: Sarah Q. Snead Attachments: 0 Yes 1:1 No Title: Deputy County Administrator 0000W RECOGNIZING SEPTEMBER AS SUICIDE PREVENTION MONTH IN CHESTERFIELD COUNTY WHEREAS, suicide is a preventable epidemic; however, there is still stigma and misinformation that surrounds suicide; and WHEREAS, in 2016, one person in the United States died by suicide every 11.7 minutes and suicide was the second leading cause of death for ages 15- 34; and WHEREAS, in 2016, 52 Chesterfield County residents died by suicide, a rate of 15.3 per 100,000, and in the Commonwealth of Virginia 1,109 residents died by suicide, a rate of 13.2 per 100,000; and WHEREAS, the Chesterfield Suicide Awareness and Prevention Coalition, an organization comprised of representatives of behavioral health organizations, state agencies, military/veterans, organizations, educational institutions, faith -based and community-based organizations, is dedicated to preventing the frequency of suicide attempts and suicide deaths through educational programs, intervention services, research projects, and bereavement services; and WHEREAS, 90 percent of the people who die by suicide are suffering from a psychiatric disorder, and the Center for Disease Control's most recent report states that more than half have not been diagnosed; and WHEREAS, suicide affects us all, and the combined medical and work -loss costs in the United States each year are $69 billion; and WHEREAS, each person's death by suicide affects at least six other people, with over 200,000 newly bereaved each year, and suicide is a significant public health concern; and WHEREAS, Chesterfield County residents can contact the Chesterfield Mental Health Crisis Line at (804)748-6356 24 hours a day, seven days a week for support and safety planning; and WHEREAS, September has been designated as National Suicide Prevention Month to promote public awareness of suicide prevention; and designating September as Suicide Prevention Month in Chesterfield County would bring that awareness to the local level, thereby strengthening our community. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes September as Suicide Prevention Month in Chesterfield County and urges all citizens to actively support the efforts of the Chesterfield Suicide Awareness and Prevention Coalition in working towards the prevention of suicide in our community. 00JIN11137 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 13.113.2. Subiect: Acceptance of Department of Criminal Justice Services Grant Award for the Jail Mental Health Program County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to accept the Department of Criminal Justice Services grant award of $324,073 for a Jail Mental Health Program at the Chesterfield County Jail. Summary of Information: The Chesterfield County Jail is one of six facilities in the Commonwealth to be selected to receive continuation funding for a Jail Mental Health pilot program. Included in the award are monies for consulting, emergency and temporary housing, medication, staff training and a Secretary position for FY20. The funding comes from 100 percent State General Funds; no Federal funds are included. There is no local match, either cash or in-kind, required. The grant period is 12 months, from July 1, 2019 through June 30, 2020. Funds are drawn down on a reimbursement basis. Preparer: Karl S. Leonard Title: Chesterfield County Sheriff Preparer: Meghan Coates Title: Budget and Management Director Attachments: 1:1 Yes No "e-cooss CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 13.113.3. Subject: Acceptance of FY2020 Highway Safety Project Grants Awarded by the Department of Motor Vehicles County Administrator's Comments: County Administrator: Board Action Requested: Accept and appropriate FY2020 Highway Safety Project Grants, in the amount of $250,838, from the Department of Motor Vehicles for speed and alcohol enforcement activities. Summary of Information: The Chesterfield County Police Department has been notified that the proposed FY2020 DMV grant requests have been awarded for speed and DUI enforcement in the amount of $250,838. Funds will support officer overtime, a required annual conference for two officers, two units of dry gas, 25 Alco -Sensors and four Kustom ProLaser units. These grants require a 50 percent match in the amount of $125,419, which will be met through in-kind fuel expenses incurred during the project activities. The funding for the fuel is already included in the department's FY2020 adopted operating budget. Preparer: Col. Jeffrey S. Katz Title: Chief of Police Preparer: Meghan Coates Title: Budget and Management Director Attachments: El Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 2019 Item Number: 13.113.4. Subiect: Approval of the Chesterfield County Police Department Towing Contract Fee Addendum and Contract Language Changes County Administrator's Comments: County Administrator: Board Action Requested: Approval of the attached towing contract fee addendum as approved by the Chesterfield County Police Department Towing Advisory Board and contract language changes. Summary of Information: The Police Department contracts with towing companies to tow vehicles that are inoperable due to varying circumstances such as vehicle crashes and mechanical problems. These companies are called upon when the owner of the vehicle has no preference on a wrecker. Per Virginia Code section 46.2-1217 the Towing Advisory Board, which is appointed by the Board of Supervisors, must review and advise the Board of Supervisors on any changes to the contract between the Police Department and the tow company owners. The Towing Advisory Board met on July 17, 2019 and recommends the attached revised fee addendum and contract language changes. The Towing Advisory Board proposes a 7.7 percent increase shown in the attached fees based on the Producers Price Index (PPI) . The last price increase was adopted in 2016. Police Department staff members agree with the proposed fee increases. Preparer: Jeffrey S. Katz Attachments: 0 Yes 1-1 No Title: Chief of Police CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) The Towing Advisory Board also approved language changes to section 21 of the attached towing contract which would allow tow operators to charge for supply expenses and directing the last tow truck operator leaving the scene to be responsible for cleaning up debris. Police Department staff members agree with the proposed language changes. CHESTERFIELD COUNTY h� 1 TOWING CONTRACT THIS Contract, entered into this day of , 2019, by and between , ("Contractor") and the County of Chesterfield, Virginia ("County"), a political subdivision of the Commonwealth of Virginia; WHEREAS, the Chesterfield County Police Department finds it desirable to establish an eligibility list of business establishments to provide towing services; and WHEREAS, the County deems it desirable to insure that fair, uniform rates are charged for services rendered while serving on the Police Department's towing list and to protect the integrity of the County and the towing facilities from unfair pricing or incompetent services. NOW THEREFORE in consideration of the placement of Contractor on the eligible list of towing operators, Contractor agrees that it will fully comply with all of the terms set out below. By signing this Contract, Contractor certifies that its operation complies, and shall continue to comply, with all conditions, equipment specifications and requirements under this Contract and established by the laws of the Commonwealth of Virginia. Failure to comply or false statements concerning compliance shall be grounds for termination. The County reserves the right to terminate this Contract at anytime for any breach of the terms of this Contract. If Contractor declares bankruptcy or otherwise ceases operations during the terms of this Contract, the Contractor shall notify the County in writing immediately. 4. If Contractor changes ownership or business name or reorganizes under a different name during the term of this Contract, Contractor shall give the County thirty (30) days advance written notice of such change or reorganization. The County at its discretion may terminate the Contract at the end of the thirty (30) day notice period or may continue the Contract with the new ownership under the same terms and conditions of this Contract. r'(11 3 ;t , Chesterfield Co. Police Towing Contract - I of 12-- Revised 07/25/2019 5. The Contractor shall maintain and furnish the County with no more than one day phone number and one night phone number. The Contractor agrees to give twenty-four (24) hour notice to the County prior to any changes in day or night numbers. 6. The Contractor's place of business and storage lots, must be located within the boundaries of Chesterfield County and the business must be operated under an appropriate Chesterfield County business license. 7. Any towing contractor submitting an application to be placed on the Chesterfield County Police Authorized Towing Contract List shall have conducted towing services in Chesterfield County under its current business name for a minimum of one (1) year. Prior performance and reputation in the community, as reported through the Police Department and criminal history record information on the applicant, and input from the Chesterfield County Towing Advisory Board will be considered when a contractor submits his/her application. 8. Applicant must supply a copy of his criminal history record to towing coordinator. Criminal History records will be obtained through the Virginia State Police. Applicant must also supply a current copy of his driving record. Records will be obtained through the Virginia Department of Motor Vehicles. An applicant with a felony conviction on his or her criminal history will generally be ineligible for a towing contract. All felony convictions of the applicant shall be evaluated by the Chesterfield Police Department for the severity of the offense, repeat offenses, elapsed time from last conviction and other relevant factors to assess an applicant's current trustworthiness and character. The Chesterfield Police Department will have the final authority on approval of towing contract. The applicant will furnish proof of insurance that meet the requirements of Virginia Code Section 46.2-649.1. 9. Contractor shall install and maintain a clearly visible sign at the storage lot providing the company name and a telephone number where the owner, manager or attendant may be reached at any time so a towed vehicle may be reclaimed by its owner during operating hours. The sign shall be installed in a conspicuous location, be legible and kept in good condition. 10. Contractor shall insure that service is provided for its storage lot seven (7) days a week from 8:00 a.m. until 6:00 p.m. to return vehicles upon the payment of towing and storage charges. If a vehicle is reclaimed from 8:00 a.m. to 6:00 p.m. response time to the storage lot by the contractor or his designee shall not exceed one (1) hour. No office facilities are required to be maintained at the storage lot and the lot does not have to be constantly manned during the time that service is required to be provided under this contract. Contractor shall provide adequate security for all vehicles towed and their contents, including appropriate permanent fencing. The Contractor shall be responsible for the vehicle towed and its contents from the time it is towed until one of the following occurs: 0304)034 Chesterfield Co. Police Towing Contract - 2 of 12- Revised 07/25/2019 a. The vehicle is delivered to a location specified by the owner or operator. If the owner, manager or agent of the specified location refuses the delivery of the vehicle, the mileage charge will continue to the Contractor's tow lot. b. The vehicle is released and accepted by the owner or the owner's agent; or c. The vehicle is otherwise disposed of according to law. 11. This Contract shall expire on August 31St, 2020, unless otherwise terminated pursuant to the terms of this contract. 12. This contract may be renewed by the County for additional one-year terms if the Contractor timely submits to the County the following: a signed, notarized form which is provided as Addendum C and an updated and completed criminal history form obtained from the Virginia State Police, and an updated Virginia DMV driving record. In addition, renewal is conditioned upon the Contractor's complaince with all terms of this contract in the past, and the County's approval of such renewal. Addendum C forms must be received by the County on or before August 1st of each year to facilitate uninterrupted placement on the Authorized Towing List. 13. The Contractor shall meet the following minimum requirements, all requirements established by the Virginia Department of Criminal Justice Services ("DCJS"), and any other reasonable requirements the County may impose in its discretion from time to time: All tow truck drivers must by duly licensed/registered with DCJS and such license/registration must be maintained and renewed in accordance with DCJS requirements. Contractor shall maintain a copy of each tow truck driver's DCJS issued license/registration. b. All wreckers must be registered as required by law under Virginia Code § 46.2-649.1. Contractor shall display proper license plates as required by DMV. c. All wreckers must have business name, address and phone number on both sides of the vehicle and visible to the naked eye from a distance of fifty (50) feet. (Virginia Code Sec. 46.2-1076 D) The lettering will be permanently affixed to the wrecker Magnetic signs are prohibited except in the use of rental wreckers as provided in paragraph 23 of this Contract. d. Contractor shall comply with the Code of the County of Chesterfield, including § 13-42 that states the following: 03 5 Chesterfield Co. Police Towing Contract - 3 of 12- Revised 07/25/2019 No truck having wheels of the dual -tire type in excess of 6,000 pounds and no trailer, semitrailer or cab for such trailer shall be parked on any road in the County within any residential district as defined in the zoning ordinance. e. Contractor shall not park a wrecker in a residential area while carrying or towing vehicles. f. All wreckers must have current Virginia State Inspections. g. All wreckers shall be standard vehicles originally designed and built as wreckers and shall not be pick-up or similar trucks with towing slings on the body. h. All wreckers shall be equipped with at least one (1) shovel, one (1) broom, one (1) container or pail for glass and debris, (1) 5 -pound operational/charged multi-purpose fire extinguisher and a sufficient amount of absorbent material equal to a five (5) gallon bucket and any other equipment required by the County. i. In addition to the required standard lighting equipment, each wrecker will be outfitted with a flashing, blinking or alternating (rotating) amber light(s) as required by State Code, Section 46.2-1025 and 46.2-1030(C). j. Additions or changes in equipment or storage facilities may be made to Attachment A after the police have inspected and approved all equipment/facilities to be added to said attachment and after the police have been notified in writing by the Contractor of the deletions/additions of equipment or storage facilities listed in Attachment A provided; however; that the Contractor shall at all times comply with minimum equipment and storage facility specifications of this Contract or this Contract shall be terminated. k. As mandated by the Commonwealth of Virginia in the 2011 Virginia Work Area Protection Manual, Section 6D.03, towing and recovery personnel who are exposed to traffic shall wear high -visibility safety apparel that meets Performance Class 3 requirements. 14. The County reserves the right to contract with no more approved wrecker/towing companies at any one time than it deems to be necessary. 15. The Contractor shall be able to respond to police calls for impoundment or seizure for towing and wrecker services every day of the week on a twenty-four (24) hour a day basis. Chesterfield Co. Police Towing Contract - 4 of 12- Revised 07/25/2019 16. Response time for the arrival on the scene by the tow truck shall not exceed thirty minutes from the time the call for service is made by the County. In the event the Contractor determines from the circumstances of the call for service, that a larger than normal wrecker is required, an additional thirty minutes will be allowed. In the event the response time exceeds such time limits, the County reserves the right to call any other available contractor. Frequent failures to respond within the appropriate time limits shall be considered grounds for termination of this Contract and removal from the eligibility list. The above time limit may be waived by the County for good cause. 17. In the event an owner or operator of a vehicle to be towed requests towing service from someone other than the County contracted towing services, such request shall be honored by the County unless circumstances prevent the request from being honored. 18. It shall be the responsibility of the Contractor to determine the appropriate wrecker to be sent on any call. In the event the Contractor deems it necessary to obtain additional assistance or equipment and the contractor does not have the needed assistance or equipment, the Contractor will advise the police officer on the scene of this fact and the officer will call for another contractor to respond to assist. No Contractor shall accept calls for service that are beyond their capability or equipment limitations. No Contractor shall accept a service call from the County and then split the call with another contractor or give the call to another contractor. 19. The Contractor shall notify the Chesterfield County Emergency Communications Center Supervisor of a temporary change of telephone number. Any permanent change in address or phone number shall be made in writing to the Community Services Division, Chesterfield County Police Department, 2730 Hicks Road, North Chesterfield, Virginia 23235. 20. All wrecker operators employed by the Contractor shall be duly licensed as required by the Code of Virginia, and shall have such license in their possession at all times when operating wreckers or other equipment. 21. The Contractor shall be responsible for the removal of all debris from the scene before departing. The Contractor shall also be responsible for the removal of injurious substances dropped upon the highway from such vehicle. See Va. Code §18.2-324. If an injurious substance clean up warrants the use of resources beyond those required for a basic clean up, the Contractor may charge the hourly fee listed on Addendum D for additional labor and may also charge for its additional equipment and supply expenses. The Contractor is required to document through photographs the before and after condition of the scene. The Contractor is required to maintain for a period of two years the photographic documentation, as well as the documentation substantiating the additional expenses charged. The documentation must be made available for inspection by the County upon request. In the event that two or more wreckers are at Chesterfield Co. Police Towing Contract - 5 of 12- Revised 07/25/2019 a scene, Contractor agrees to cooperate with all drivers as necessary for clean-up. If all other tow trucks have left the scene, the last tow truck operator will be responsible for cleaning up the debris. 22. The Contractor shall not release any vehicles "seized" or "seized for forfeiture" by the County until the Contractor obtains permission from the County or is ordered by the Court to release the vehicle. 23. In performance of its duties under this Contract, the Contractor shall use only that equipment which has been inspected and approved by the County. All approved equipment of the Contractor shall be listed on Addendum A hereto, which is made part of this Contract. Use by the Contractor of equipment of any other towing facility, regardless of ownership, or of unapproved equipment, shall constitute just cause for immediate termination of this Contract. If a Contractor's wrecker is temporarily disabled a rental wrecker may be utilized, with the written approval of Chesterfield County Police Department for up to 30 days. Extension of time to the 30 day time limit may be granted at the discretion of Chesterfield County Police Department. The rental wrecker must meet all of the requirements of this Contract and magnetic signs displaying the name, address and telephone number of the Contractor shall be affixed on both sides of the rental wrecker. (Magnetic signs are not otherwise allowed on wreckers owned and used by the Contractor.) The Contractor shall notify Chesterfield County Police Department's towing coordinator for approval prior to putting a rental wrecker in service. This provision shall not prohibit the use of "specialty equipment" under emergency conditions. When so instructed by the police, the Contractor shall provide whatever equipment is necessary to move the motor vehicle designated by the County, including, but not limited to, dollies, winches, cable extensions, and off road work. 24. The Contractor hereby grants the County permission to inspect periodically all equipment and storage facilities listed in Attachments A and B at the convenience of the County. Whenever the County determines any storage facility or equipment to be unacceptable, the County shall give written or verbal notification to the Contractor of its determination, and said unacceptable equipment or storage facility shall not be used by the Contractor in performance of its obligations hereunder until corrected, and, if not reasonably corrected within 10 days, such equipment or storage facility shall be deleted from Attachment A. All findings of unacceptable equipment will be documented in the tow company's file at the Police Department. 25. The Contractor shall keep for two (2) years all records related to the towing of vehicles which have been towed under this Contract. These records will include copies of the itemized bill given to owner or operator as outlined in section 28(c) of this Contract. Contractor shall keep separate all towing charges billed under this contract. Such records shall be available at any time for inspection by the police. ' OR 11), 3 f' Chesterfield Co. Police Towing Contract - 6 of 12- Revised 07/25/2019 26. The Contractor represents that no current employee or member of the governing body of the County of Chesterfield has any interest, direct or indirect, in the Contractor's business. 27. The Contractor shall indemnify, hold and save harmless the County of Chesterfield, the Board of Supervisors of Chesterfield County, Virginia, and all County officers, agents and employees from and against any and all claims, causalities, damages, injuries, suits, actions, or causes of actions, arising or asserted by reason of any act or omission of the Contractor, its officers, agents or employees in the performance of this Contract. 28. The Contractor may charge three basic fees for its services: a night tow fee to cover the period from 7:00 p.m. to 7:00 a.m., a day tow fee to cover the period from 7:01 a.m. to 6:59 p.m. and a holiday fee. The holiday fee may be charged on holidays recognized by Chesterfield County. The County holidays are listed on Addendum D of this Contract. These basic fees shall include any charge for the storage of the vehicle towed. All fees shall be listed on Addendum D of this Contract and approved by the County. To determine the proper category of charge, (disabled vehicle, accident, traffic infraction etc) the tower must verify with the officer on the scene what classification will be assigned to the incident. If the tow driver on scene disagrees with the officer on scene about the proper category of charge, the driver may request for an on duty police supervisor to mediate. The decision of the on duty supervisor will be binding. Contractor shall give each owner or operator a written c- copy of approved towing fees at the time of the tow. A master copy of the towing fees will be supplied to the Contractor by the County. The Contractor will give copies of the master copy to the owner or operator. Only the copy approved by the County will be supplied to the owner or operator. If operator or owner is not available at the time of tow a copy may be given when customer picks up vehicle. When requested at the scene of the tow or at the Contractor's storage lot, the Contractor shall release to the owner or his or her designee personal contents of vehicle that are not attached or considered to be necessary for the proper operation of any motor vehicle. At no time can the Contractor hold personal items not permanently affixed to the vehicle in lieu of payment of the tow bill. a. The allowable fees are listed on Addendum D of this Contract. Contractor can charge for an additional wrecker, person or equipment if utilized for the same vehicle. The fee listed in Addendum D for additional person, wrecker or equipment shall not exceed the fee for disabled passenger vehicles, pick-up, SUVs or vans. With prior approval from the Police Department Towing coordinator, Contractor may charge a fee not to exceed $100.00 for extraordinary circumstances. These circumstances could be but are not limited to a vehicle underwater, in a large ravine or some other circumstance which requires significant additional work as compared to a normal tow. At no time can this charge be levied without prior approval by the Police Department Towing Coordinator. Chesterfield Co. Police Towing Contract - 7 of 12- Revised 07/25/2019 If a wrecker responds and services are not required, no charge will be made by the Contractor if it has not hooked up to the vehicle. An example would be a parking violation where the owner arrives to claim the vehicle before the wrecker is attached to the vehicle in violation. c. The Contractor shall present to the owner or operator of any motor vehicle towed or stored an itemized bill containing the following information: i. Vehicle owner's name, address and/or; ii. Vehicle description including manufacturer, color, model and license plate number and vehicle identification number; iii. Date and time vehicle towed, incident number assigned by Police Communications Center, location from which the vehicle was towed and the reason for the tow, list of services provided and individual cost; iv. Location, date and the vehicle was released. The itemized bill shall have the information from both 28.c.i. and ii, unless the information from i. is unavailable, in which case the bill shall contain the information required by 28.c.ii. d. A separate fee may be charged for the release of a vehicle after normal business hours (5:00 p.m. 8:00 a.m.) Fees allowed are listed on Addendum D of this Contract. 29. The Chief of Police shall designate an officer to investigate all complaints made by the owner and/or operator of vehicles which are towed or stored pursuant to this contract. a. When deemed necessary, the Chief of Police or his designee shall make written recommendations for corrective action, which shall be binding on the Contractor. b. The Chief of Police or his designee will determine whether or not the Contractor is providing satisfactory service. If service is determined to be unsatisfactory, this contract may be terminated. 30. a. The County may at any time, in its discretion, suspend or terminate this Contract after providing the Contractor 24-hour advance written notification. However, the County reserves the right immediately, without 24-hour advance written notification, suspend the Contract and remove the Contractor from the Authorized Towing List if such suspension and removal is in the interest of public safety and, therefore, deemed necessary by the County. Grounds for termination or suspension shall include, but be limited to: Chesterfield Co. Police Towing Contract - 8 of 12- Revised 07/25/2019 i. Failure to respond to requests from the County within the required 30 minute time period; ii. Failure to maintain equipment in accordance with requirements as enumerated in this contract and or failure to have new equipment or facilities approved prior to their use; iii. Lack of adequate insurance as required by VA State Code Section 46.2-649.1; iv. Arriving at the scene of an incident where Contractors are required without being called by the County; v. Operating in a manner which is inefficient or unsafe or allowing an inexperienced or unlicensed persons to operate any equipment which is used to tow a motor vehicle; vi. Storing a vehicle at a location other than an approved storage lot; vii. Failure to comply with any of the terms of this Contract; viii. Convictions for violating local, state, or federal laws; ix. Failure to clean roadways at the scene of an accident; x. Use of satellite telephone numbers or business locations to increase the number of operating points for Contractors within the County; xi. Substantiated complaint(s) of excessive or unnecessary fees for towing or storage charged to customers; xii. Any action or activity by the Contractor which, in the determination of the police, is not in the best interest of the police, the County, or the citizens of Chesterfield County; xiii. Involvement in criminal offenses or activity and/or failure to comply with all laws, ordinances, codes and regulations applicable to the operation of a motor vehicle towing and storage business; xiv. Operating a towing business without a valid Chesterfield County business license; xv. Failure to pay County or state taxes b. The Contractor shall receive from the Chesterfield County Police Department written notice of such removal or suspension and the grounds therefore. The Chief of Police Chesterfield Co. Police Towing Contract - 9 of 12- Revised 07/25/00 J or his Designee's decision for removal or suspension shall be final and conclusive unless the Contractor appeals in writing to the Chief within ten (10) days of receipt of notice of removal or suspension. c. The Contractor's written appeal to the Chief of Police shall include the basis for its appeal and the relief sought, and shall state whether the Contractor wishes to have a hearing with respect to the appeal. d. If no hearing is requested, the Chief of Police or his designee shall render a decision to the Contractor within ten (10) days of receipt of appeal. e. If a hearing is requested, it shall be held within ten (10) days of receipt of the written appeal or as soon thereafter as possible, and a final decision shall be rendered by the Chief of Police or his designee within ten (10) days of the hearing. During the hearing, the Contractor, and the Police Department, shall have the opportunity to present pertinent information, and to cross-examine adverse witnesses. The hearing shall be an informal, administrative proceeding, rather than a judicial -type trial, and shall be conducted by the Chief of Police, or his designee. The Contractor may be represented by counsel at its own expense. f. If the final decision of the Chief of Police or his designee is removal of the Contractor from the list and termination of the Contract, the Contractor may appeal in writing to the County Administrator. Such appeal must be made to the County Administrator within ten (10) days of receipt of the Chief of Police's final decision issued pursuant to subsection 30(d) or (e). The County Administrator may consider the Contractor's notice of appeal and any documentation or evidence submitted to the Chief of Police for his consideration. The County Administrator shall issue a written decision upholding, reversing, or modifying the decision of the Chief of Police within thirty (30) days of receipt of the written appeal. Chesterfield Co. Police Towing Contract - 10 of 12 - Revised 07/25/2019 31. Contractor's records shall be open to inspection and subject to audit and/or reproduction by the County to the extent necessary to adequately permit evaluation and verification of any invoices, payments or claims submitted by Contractor of any of its payees pursuant to this contract. Such records subject to examination shall also include, but not be limited to, those records necessary to evaluate and verify direct and indirect costs (including overhead allocations) as they may apply to costs associated with this Contract. For the purpose of such audits, inspections, examinations and evaluations, the County shall have access to said records from the effective date of this Contract, for the duration of the work, and until two (2) years after the date of final payment by the County to Contractor pursuant to this Contract. The County shall have access to Contractor's facilities, shall have access to all necessary records in order to conduct audits in compliance with this article. The County shall give Contractor reasonable advance notice of intended audits. Contractor shall require all subcontractors, insurance agents, and materials suppliers (payees) to comply with the provisions of this article by insertion of the requirements hereof in a written agreement between Contractor and payee. Failure to obtain such written contracts which include such provisions shall be reason to exclude some or all of the related payees' costs from the amount payable to Contractor pursuant to this Contract. If an audit inspection or examination in accordance with this article discloses overcharges (of any nature) by Contractor to the County in excess of five percent (5%) of the total Contract billings, the actual cost of the County's audit shall be paid by Contractor. 32. The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, gender, disability, national origin, age, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 33. During the performance of this Contract, the Contractor agrees to: a. Provide a drug-free workplace for the Contractor's employees. b. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited Chesterfield Co. Police Towing Contract Revised 07/25/2019 in the Contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition. c. State in all solicitations or advertisements for employees placed by or on behalf of Contractor that Contractor maintains a drug-free workplace. For the purposes of this section, "drug-free workplace" means a site for the performance of work done in connection with a specific contract awarded to a Contractor in accordance with this paragraph, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract. 34. The validity and construction of this Contract shall be governed by the laws of the Commonwealth of Virginia. Any claims, actions or disputes which arise concerning or relating to this contract shall be brought in the Circuit Court of Chesterfield County. 35. This Contract constitutes the entire agreement of the parties with respect to the towing and storage of motor vehicles by the Contractor at the request of the County. No changes to this Contract shall be made except in writing, signed by both parties. This Contract supersedes all other agreements between parties hereto with respect to towing and storage of motor vehicles. Chesterfield Co. Police Towing Contract C �)14 Revised 07/25/2019 COUNTY OF CHESTERFIELD Ms Its: Approved as to form: CONTRACTOR Company: Name: Position: Chesterfield Co. Police Towing Contract j„05 Revised 07/25/2019 Business Address: Email: Year: Make: VIN # Addendum A Authorized Wreckers Business Phone: Wrecker #1 Model: License No. Operational Fire State Extinguisher ❑Class 3 Vest Shovel ❑ Broom Standard ❑ Roll Back ❑ Container for removal of debris ❑ Year: Make: VIN # Operational Fire Extinguisher Shovel ❑ Broom Standard ❑ Roll Back Container for removal of debris ❑ Inspection Date Gross Weight Heavy Flashing Lights ❑ Business/Address/Phone displayed ❑ Wrecker #2 ❑ Class 3 Vest ❑ Heavy Wrecker #3 Year: Make: VIN # Operational Fire Extinguisher ❑Class 3 Vest Shovel ❑ Broom Standard ❑ Roll Back ❑ Heavy Container for removal of debris ❑ Chesterfield Co. Police Towing Contract Model: License No. State Inspection Date Gross Weight Flashing Lights ❑ Business/Address/Phone displayed ❑ Model: License No. State Inspection Date Gross Weight Flashing Lights ❑ Business/Address/Phone displayed ❑ Revised 07/25/2019 Addendum B Authorized Towing List Agreement Application (Storage Lot) Name of Business: Principal Business Address: Operated by: Storage lot location: Bus. Phone: Home Phone: Owned by: Phone: (Name) (Address) Owned by Applicant ❑ Leased by Applicant ❑ If Lease, attach a copy of leasing agreement. Storage facility: Fenced in ❑ Lights ❑ Security guard ❑ Guard dogs ❑ Closed and covered ❑ Describe type of fencing Normal hours storage lot is open: Charge per day for storage outside inside Show capacity for outside storage inside Applicant's signature: Applicant's title: For office use: Date inspected: Approved ❑ Disapproved ❑ (Signature and Title). Chesterfield Co. Police Towing Contract Date: Inspected by: The above location as a storage facility for motor vehicles. (Date) Revised 07/25/2019 Addendum C 1 4 9 Authorized Towing List Agreement Renewal Application Name of Business: Business Address: I, , as an authorized representative of the towing business/Contractor listed above, make application for renewal of the business on the Chesterfield County Police Department's Authorized Towing List. I further certify that the information provided on Addendum A and Addendum B to our original Towing Contract dated is still correct or that I am submitting with this Renewal Application a new Addendum A and/or B for approval. I, as an authorized representative of the business listed above, further agree that the business and its employees, agents and assigns will abide by the terms of the original Towing contract dated and entered into between the above listed towing business/Contractor and the County of Chesterfield, Virginia. Applicant's signature and title: Date: (Must be notarized with seal) Subscribed and sworn to before me this day of 120 My Commission Expires: Notary Public ❑ Approved ❑ Disapproved Chief of Police or designee -Addendum D - 'Nighttime rates are effective between the hours of 7:00 PM and 7:00 AM Monday -Friday. All hours on weekends and County holidays are charged as nighttime. * The County holidays include New Years Day, Lee Jackson Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day and the day after, Christmas Eve and Day. These are the maximum allowable charges to citizens as determined by the Chesterfield County Police Department. No other fees except those specified in the contract are permitted without approval of Chesterfield County Police Department Towing Coordinator. By signing the contract in whole (and this addendum in part), you agree to accept these fees for any Chesterfield County Police Department originated call for towing or related services under the contract. 01111! 11 C Night Services Day Weekend Holiday 1. Towing Wrecked passenger vehicle, light duty pick-ups, SUVs and vans (glass, metal, plastic sweep -up fee and basic injurious substance clean up S.i 6 $2:i,`: included). 2. Towing disabled passenger vehicle, light duty pick-ups, SUVs and vans. $96 $109 Vehicles towed to Police impound lot in disabled type condition 3. Traffic Infractions (Under 10,000 GVWR) $136 15 4. Towing wrecked delivery trucks, pick-ups with dual rear wheels, or vehicles (glass, metal, plastic sweep -up fee and basic injurious substance $270 $110 clean up included. (Under 10,000 GVWR) 5. Towing disabled pick-ups with dual rear wheels, or vehicles requiring a $142 i 62 medium -duty wrecker. (10,000-14,000 GVWR) 6. Charge for disconnecting drive shaft, transaxle, transmission, transmission linkage in order to prevent drive train damage. Multiple charges are not $54 54 allowed. 7. Storage fee — No storage fee for the first calendar day the vehicle was towed. Fees begin at 12:01 a.m. each calendar day after the first day the 45 $45 vehicle was towed. 8. After -hour release fee may be charged from 5:01 p.m. to 8:00 a.m. Mon — Fri. all day on Saturdays and Sundays and on approved County $50 50 holidays*. 9. DMV Title search, lien holder/owner notification fees. $94 $9 10. One time charge per vehicle for use of winch for a vehicle with at least two wheels completely off the roadway, off the designated shoulder, vehicles 9��i_i7 with no keys or overturned. Multiple winching charges shall not be allowed. 11. Charges per mile from the `hook-up' site if the final destination is other 4.30 $ '30 than directly to your towing storage lot. 12. Snatch Block $70 $91 13. Hourly labor rate for injurious substance clean up not covered by 1. or 4. $5 p 61 01111! 11 C �A�1eroco.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 2019 Item Number: 13.6.5. Subject: Authorize the County Administrator to Renew a Health Care Contract with Anthem Blue Cross and Blue Shield and Renew the Dental Care Contract with Delta Dental of Virginia for 2020, and to Transfer Related Savings to the Healthcare Fund County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to renew the county's contract with Anthem Blue Cross and Blue Shield (Anthem) and renew the contract with Delta Dental of Virginia (Delta) for 2020, and to authorize the County Administrator to transfer budgeted FY2020 savings to the healthcare fund. Summary of Information: With the technical assistance of USI Insurance Services, a national benefits consulting firm, County and Schools staff recently completed renewal negotiations for the 2020 Employee Health and Dental Programs. It is recommended that the County renew both contracts with Anthem and Delta. Under the proposed 2020 Health care program, employees will have the choice of the current Point -of -Service 25 (POS 25) Plan and a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). County and Schools staff, along with our health care consultant, are not recommending any benefit changes. The renewal increase for health care is 4.6 percent and 2.16 percent for dental. Preparer: Mary Martin Selby Title: Director Human Resources Preparer: Meghan Coates Title: Director of Budget and Management Attachments: ® Yes No �ctetn coy, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Both the County and employees will see a 4.6 percent increase in their respective share of the total rates for 2020, which allows the county to remain competitive with the benefit plans of other local government employers in the region. The County will continue to offer three dental plans (basic, comprehensive and a Dental Exclusive Provider Organization "Dental EPO"). There will be no changes in dental benefits, and because of a rate guarantee negotiated in 2016, the rate increase is capped at 2.16 percent for 2020. Members of the Audit and Finance Committee were briefed on health care and dental care matters on June 14, 2019; and, the School Board passed a similar agenda item (attached) at its August 12, 2019 meeting. In addition, the FY2020 budget assumed an 8 percent increase in healthcare rates which was in line with longer run renewal trends. Based on the rates being considered here, it is possible, depending on enrollment changes this fall, that savings of $1-1.5 million - across all funds and including schools - could materialize in FY2020. As was done in FY2019, the recommendation would be to grant the County Administrator the authority to continue to more positively position the healthcare fund by transferring savings to the fund at year-end. A healthy healthcare fund balance helps meet liabilities for incurred but not reported claims and also helps mitigate rate increases during years with less favorable renewals. 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(Y) m N rq Izi- to dt 0 � dt 0 tet Ln 0 Lr) fN CY) (N N r- a) w Lr) r -i tD Lr) rl Itt 0) m E N qull)� Ln Q0 a) m 00 -(n N m V). 00 -(n N Lr) -Ln N 00 = -Ln -L� to Ln 41 3: J/)- 4.4 C C 0 C C) CD 0 0 0 0 0 0 N rr) Ln N O N 00 m 1-1 00 ro -i I -i m d' N r, a) �t Lr) 'IT r -i I'D It rl I'D Nm Ln E q_q Ln Ln N rl- q./? a) -L4 m -v)• 00 -Lr? -1 m V? 00 (.n rl Ln N r - j th V')- ih -Z rl�. rl 14 0 41 3: r, 41 44 Ln 0 0 4. V) 0 41 Ln 0 W V, 0 0 U,U 0 V 0 U 0 U m U 0 U 0 U M (A U U U- U U 0 4� Co 06 co 0 03 4-1 0 0.0 VH 0 CLI >- >- 0 0 0 0 u W 0 0 u 0 0- 0 CL m w 0 a .2 CL M :1, " Fu CL 0 —OEE-0 OEE-0 OEE-0 OEE+O' OEE-o CL Lu ui CL LU uj CL ui ui 0. LU ui CL ui ui E E E E E -LU LU ui uj I I - 1 1' 1 1 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #082-19 TO: School Board FROM: Mervin B. Daugherty, Ed.D. Superintendent SUBJECT: 2020 Health and Dental Contracts SUPPORTING DOCUMENTS ATTACHMENT A: 2020 Health and Dental Rate Chart Aug. 12, 2019 PERTINENT INFORMATION This is the fourth year of a five-year contract with Anthem Health Plan. The renewal called for a 4.6% increase with no benefit changes. This increase will be split evenly between the School Board and employees. Employees will continue to have a choice of the Lumenos High Deductible Health Plan (HDHP) with a Health Savings Account (HSA) and the Point of Service 25 (POS) plan. The contract negotiated with Delta Dental for Jan. 1, 2016 included a reduction in cost and a rate guarantee through 2018. For 2020, the dental rates will increase by 2.16% with no benefit changes. The school division will continue to contribute $10 per month toward the cost of the dental insurance. School Board and Board of Supervisor members through the joint Audit and Finance Committee were briefed on the renewal on Jun. 14, 2019. Open enrollment is scheduled for October. Detailed information describing the benefit plans will be distributed to our employees to assist them in making an informed decision. The new plan year begins Jan. 1, 2020. RECOMMENDED ACTION It is recommended that the School Board authorize the Superintendent to renew the health contract with Anthem and the dental contract with Delta Dental for 2020. D ', 0 co -j 0 0 cn 2 CL Z 0 LL W co W M: U :T C) 'IT 14- 0 'IT IT 0 IT It 0 IT C\l 0 (14 O O OOO LO C) LOM (c) o (6 (C) 0 (0 IT 0 IT C) (N N CN (Y) (N Lr) (N C) ,Fvq,'a 00 CD 00 (D CD (D (D 0 (D IT 0 IT (N 0 CN W C) 0) (Y) 0 (Y) (Y) 0 ce) C) C) C) I-- C) r - c;(6 6(6 C; M ch d LO U*) fl- — OD C) PE' .. . . ...... . CD C:) ID C14 0 N CN C) N C) 0 CD N C) (N (o C) CO O O O O) q C) O) q 07 U') 0 LO (00 (D (.0 O co C) co 0 CIJ C\j CO (N M q LO (D rl- o CD 0 0 C) CD C) C) C) C) CD C) C) O q 0 r� cy) CO 00 IT N C) 0 CD C) C) 0 (D Cl (D (D 0 r-- (N rl- 0 (D L.0 (0 U') (7) a) 00 (N (D OD (D r- IT 00 OD r- 00 00 r- (N C\l LO cli C) C) 0 0 C) 0 0 C) 0 C) C) 0 C) C) C) C) 0 O O O C5 6 6 IT IT OD r- (O rl- r- C) r- CO C) CD r- CD r- Tl- OD r- LO C14 rl- LO C14 0) C) (D (D M ti IT OD (Y) IT 01) MI- CN 0 CD CD 0 CD CD CD C) 0 CD CD CD CD 0 0 CD 0 0 CD 0 C) 0 C'514: 0) (N N IT (D CD IT 6 4 L6 6 L6 . ... . .N 0) (14 N rl- 0') (D LO CO U*) 'IT 07 m (D, LO (D C\l r- 0) CY) 00 (N m 00 (N LO C14 00 to 0 j (n 0 j CQ 0 j 0 (n 0 U) E 0 in 7E 0 0 0 0 o 0 o 0 cl U) 0 0 — M U- 0 0 U, 0 a) a) 0 06 0 0 0 06 a) a) L- a) (n o 06 a) 0 L- 0 .6 a) 0 " 0 (n o a) 0 0 a) 0 a) >1 0 >1 0 0 0 a) >1 0 >1 0 0 (D -a a) a) — — a) — a) -a -a -F5 >� a >, a >, 0- a co >, CL a m >1 2 E E O 0 E E O 0 E E O 0 E E O 0 E E o Q- LU W H cl ui ui 1-- 0- Lu LU 'j U' Cl LU w E EE E E -- E uj _ U _j ] I W l w I W - . • t WINE" Page 1 of 8 Meeting Date: August 28, 2019 Item Number: 13.B.6. Subject: Approval of Agreement with the Bureau of Alcohol, Tobacco, Firearms and Explosives for the Accelerant Detection Canine Program County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize Fire Chief Edward L. Senter to enter into an intergovernmental agreement between the U.S. Department of Justice, Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) and Chesterfield Fire and EMS (CFEMS) to establish terms and conditions for participating in the ATF's accelerant detection canine program. Summary of Information: From 2003 to 2011, the CFEMS Fire Marshal's Office participated in the ATF's accelerant detection canine program. During that time, an assistant fire marshal/fire investigator was trained by ATF and assigned an accelerant detecting canine that was utilized successfully in multiple fire investigations and in the prosecution of arson cases. Chesterfield Fire and EMS has once again been afforded the opportunity to partner with the ATF in the accelerant detection canine program and is one of only a few agencies that have been selected to participate more than once in this successful program. Preparer: Edward L. Senter Attachments: ® Yes 1:1 No Title: Fire & EMS Chief 3123:114540.1(114461.1) 3 1 1.21L . CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The use of an accelerant detection canine reduces the manhours expended during many fire investigations, by quickly determining if accelerants were involved in suspicious fires or fires with undetermined causes. Moreover, the time it takes to collect critical evidence at the scenes of intentionally set fires is significantly reduced by accurately pinpointing the location of accelerant residue in the debris from which samples are drawn. Indirectly, utilizing a canine will also reduce workload and expedite testing at the state crime lab due to fewer, more focused and reliable samples than ones collected based solely on the experience and judgement of investigators. Unfortunately, the closest ATF accelerant detection canines currently available to CFEMS are located 156 miles to the north in Washington, DC, and 274 miles to the south in Charlotte, NC. Participation in the accelerant detection canine program requires that CFEMS enter into an intergovernmental agreement with the ATF that outlines terms and conditions, responsibilities, guidelines, funding, penalties and dispositions, dates, modifications and terminations. The agreement is similar to the previous agreement authorized in 2003 and has been reviewed by the County Attorney's Office. In accordance with the agreement, the ATF will provide the canine and cover the cost of training for both the canine and the handler. Upon completion of handler training and assignment of the canine, CFEMS can deploy the canine in the investigation of fires in Chesterfield and in other areas as requested through regional and statewide mutual aid. Additionally, the handler selected to attend this training speaks fluent Spanish as a second language and will be able to use his bilingual ability and the assigned canine as a catalyst for public outreach activities. In return, CFEMS agrees to deploy the handler and canine as a federal asset in the event of an incident of national significance, or for any other incident upon request of the ATF. The intergovernmental agreement must be signed by CFEMS and appropriately filed with the ATF prior to the start of handler training at the Front Royal federal training facility in October 2019. Accordingly, the Board of Supervisors is requested to authorize Fire Chief Edward L. Senter to enter into the intergovernmental agreement with the ATF. INTERGOVERNMENTAL AGREEMENT BETWEEN THE BUREAU OF ALCOHOL, TOBACCO, FIREARMS AND EXPLOSIVES AND THE CHESTERFIELD FIRE & EMS This Intergovernmental Agreement (IGA) between the U.S. Department of Justice, Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) and the Chesterfield Fire & EMS (collectively known as the "Parties"), establishes the terms and conditions for participation in ATF's Explosives/Accelerant Detection Canine Program (EDCP/ADCP). This IGA is a partnership between both parties, and both parties make every effort to meet the terms and conditions of this IGA in order to better serve the general public. AUTHORITY ATF enters into the agreement under the authority of 28 U.S.C. § 530C(a). DEFINITIONS Working life (or service life): A period of time determined by ATF to be the length of time an explosives or accelerant detection canine can effectively serve as an ATF EDC/ADC canine. This period of time may vary from canine to canine. Initial Training: A course that provides training to an Agency's designated handlers in explosives or accelerant detection canine work. ATF -initiated activations: Events that require the use of detection canines. Includes ATF National Response Team (NRT) activations, special events, dignitary protection, and other similar events. Transferee: An individual, usually a handler, to whom ATF transfers ownership of a detection canine. RESPONSIBILITIES ATF agrees to: a. Train the Agency's designated handler in the ATF food reward methodology. b. Provide EDCP/ADCP training to the Agency's designated handler. Upon successful completion of the training, the handler and assigned explosives or accelerant detection canine will receive ATF certification. ATF will provide annual recertification. In-service training will be provided as time and funding pen -nit. C-11 C'31113 C. Provide a training facility for the EDCP/ADCP handler. The training will be conducted at the ATF National Canine Division (NCD), 122 Cavalry Drive, Front Royal, Virginia or other suitable facility as determined by ATF. Purchase a canine(s) for the Agency, and pay the handler's lodging expenses incurred during the initial training. ATF will reimburse the Agency and/or the handler for initial training meals at the current Federal Government per diem rate. During initial training at the NCD, ATF will provide the Agency's handler with canine -related equipment detennined by ATF to be necessary for the handler's training. e. Provide technical oversight during course curriculum development, training, recertification, and throughout the Agency's participation in the EDCP/ADCP. £ Provide the necessary EDCP/ADCP personnel (including an ATF forensic chemist) to evaluate, test, and certify a canine for proficiency in detecting explosives/accelerants. An ATF forensic chemist shall conduct all annual recertifi cations. The ATF National Canine Division (NCD) shall conduct practical evaluations during initial training and future recertifications. g. Reimburse the Agency, in accordance with Federal travel regulations and ATF orders and policy, for travel expenses incurred by the handler for ATF -initiated activations. ATF WILL NOT PAY ANY HANDLER'S SALARY, OVERTIME EXPENSES, OR OTHER EMPLOYMENT BENEFITS INCURRED AS A RESULT OF ANY HANDLER'S PARTICIPATION IN ATF -INITIATED ACTIVATIONS. h. Provide written requests (as necessary) to the Agency for the handler to provide support for ATF -initiated activations. Written requests may come in the form of memoranda, facsimile, or emails. Text messages may be used if no other communication is available. Agency agrees to: a. Ensure that a handler is available for ATF -initiated activations in consideration for the ATF -provided training. This requirement shall be in effect for the working life of the canine(s) assigned to the Agency. ATF has the discretion to grant exceptions to this paragraph, as necessary. ATF will have the latitude to check on the handler and assigned explosives and accelerant detection canine at any time to perforin an evaluation. b. Pay for any handler's salary, overtime expenses, or other employment benefits incurred as a result of any handler's participation in training at the NCD and ATF -initiated activations. 2 C 114 C. Ensure that the handier is available for daily training, maintenance, and care, including weekends and holidays, during the working life of the canine. d. Ensure that the handler is made available to ATF for mandatory in-service training and annual recertification seminar. The Agency will incur all travel expenses, lodging, meals, salary, overtime expenses, and employment benefits costs for the handler for annual recertifications. C. Provide ATF approved food, monthly preventative medication, and veterinary care (after initial training), to include an annual physical, ATF and veterinary required vaccinations and testing once every 12 months, and heartworm medication for the working life of the canine. Provide adequate equipment and training aids to include, at a minimum, one explosives storage bunker for explosives detection canine teams and a Type 2 indoor or outdoor storage bunker. f. Ensure that its handler only uses ATF's food reward methodology (or any subsequent ATF order or standard operating procedure formalizing the ATF food reward methodology), for the working life of the dog. g. Provide, at its expense, a climate -controlled vehicle fully dedicated to the handler and suitable to the handler's working environment. This vehicle must have air conditioning, heat, an installed pre -fabricated cage, and a temperature monitoring and alert system. h. Ensure that the handler is not assigned to handle any other working canine (other than a canine provided for the handler's use by ATF) for the duration of handler's participation in ATF's EDCP/ADCP. Ensure that the handler houses the canine inside the handler's residence. Handlers must comply with all canine handling requirements communicated to the handler by ATF during initial training, in-service training, and annual recertification. ATF has the discretion to grant exceptions to its handling requirements, if necessary. Ensure that handler has a contained and/or fenced area to secure working canine at residence. When not in secured outside area or inside the handler's residence, the canine will be secured on a leash with proper identification. k. Comply with any ATF denial of any individual selected to attend EDCP/ADCP training. Ensure that the handler has access to a laboratory capable of conducting comprehensive analysis of explosives/accelerants and an accredited bomb squad and/or ATF certified explosives specialist for EDC handlers. Ill. Provide ATF all canine monthly training logs and monthly reports related 3 to canine deployment and utilization and report to Bomb Arson Tracking System (BATS) as required. n. Ensure that the canine, which is the property of ATF, will not be used by the Agency, the handler, or any other party for private use, personal financial gain, or for any non -law enforcement purpose that does not directly benefit the Agency or ATF while in service and throughout retirement. o. Abide by the requirements of ATF orders and standard operating procedures as they affect Agency's responsibilities under this IGA. GENERAL GUIDELINES a. Agency personnel participating in the EDLP/ADCP shall comply with the following regulations and policies, both during the initial training at the NCD, in-service training, annual recertifications, and ATF -initiated activations: the Department of Justice Use of Force Policy Statement; the ATF Employee Ethics and Responsibilities Policy (ATF Order 2130.2A); Title 5, Code of Federal Regulations Parts 735 and 3801; the Justice Property Management Regulations (DOJ Order 2400.3); and the ATF Investigative Policies, Procedures and Techniques (ATF Order 3210.71)), which includes supervisory controls. b. Agency personnel participating in the EDCP/ADCP must be certified as peace officers within their jurisdiction in good standing and in compliance with the physical requirements of the Agency. Agency personnel participating in the EDCP/ADCP shall qualify with the firearms issued to them by the Agency and comply with Agency's proficiency standards. Agency personnel will be prohibited from carrying firearms during the initial training at NCD, in-service training, and annual recertifications unless required by ATF. C. An Agency handler authorized to use ATF -awned or leased vehicles will be provided with policies concerning the use and care of Government-owned vehicles. ATF -owned or leased vehicles may only be used for official Federal Government purposes. An Agency handler will be provided with the following policies with which an Agency handler must comply: Property and Fleet Management Program (ATF Order 1850.2F) and the Criminal Enforcement General Information (ATF Order 3000.1 E, specifically Chapter C, paragraph 42). d. Agency handlers transporting explosives or hazardous materials shall be in compliance with all Federal laws and regulations and ATF policies. e. Agency personnel participating in the EDCP/ADCP must disclose any potential impeachment information specified in ATF Order 9410.1A, Giglio Policy, paragraph b. Potential impeachment information may bar Agency personnel from participating in the EDCP/ADCP. rU31 JAG 0 FUNDING ATF's responsibilities under the IGA are subject to the availability of appropriated funds and Federal law, regulation, and policy. PENALTIES AND DISPOSITION ATF may remove any canine from the Agency, withdraw certification, require reimbursement for the cost of the canine and all training expenses, or recommend rescission of deputization (if applicable) of Agency's handler upon the occurrence of any of the following events: a. Handler or canine is not performing according to the standards and protocols of the EDCPIADCP. b. Health and welfare of the canine is compromised. C. Handler or Agency has failed to comply with any requirements under this IGA. d. Any violation of terms or conditions of this IGA or with any current regulation or policy referenced under this IGA. The parties acknowledge that the canine is the property ATF and that only ATF may determine the final disposition of any canine assigned pursuant to this IGA.. Neither the Agency nor the handlers may claim ownership of a canine without an official, written detennination by ATF, which retains ownership of all canines assigned pursuant to this IGA until ATF determines that ownership of a canine may be transferred to an individual other than ATF (preferably a handler). Such a transfer will be memorialized in an agreement executed between ATF, the Agency, and the handler (or the individual to whom ownership of the canine is transferred). Upon transfer of ownership, the transferee shall be solely responsible for the canine's health and welfare. The transferee shall be prohibited from using the canine for profit, law enforcement, or any purpose other than companionship. EFFECTIVE DATE, MODIFICATIONS, AND TERMINATION This IGA is effective upon the date the last party signs below. The IGA will be renewed every five years. Modifications must be made in writing. The parties agree that updates and policies discussed in the IGA shall be automatically incorporated into this IGA. This IGA may be terminated upon 60 days' written notice to the other party. The responsibilities of the parties shall run from the effective date of this IGA through the working life of all canines provided to the Agency, unless the IGA is terminated at an earlier date. "w/ a ";9 5 Each signatory below represents that he/she has the authority to bind his/her Agency. Both parties recognize that this lGA shall be binding upon the parties regardless of any changes in management or in the authority of the signatories below to bind the respective parties. Chesterfield Fire & EMS Chesterfield Fire & EMS Date Date Assistant Director (Field Operations) - ATF Date Bureau Chief Procurement Officer - ATF Date Approved as to form: 7ulieA. C. Spy th Deputy County Attorney Ct ) 31 J11"Lls CHESTERFIELD COUNTY BOARD OF SUPERVISORS Pagel of 2 AGENDA „--�G� Meeting Date: August 28, 2019 Item Number: 13.8.7. Subiect: Approval of FY2020 Chesterfield Community Services Board Performance Contract County Administrator's Comments: County Administrator: Board Action Requested: Approve the FY2020 Performance Cdn Services Board and the Virginia Developmental Services. Summary of Information: tract Between the Chesterfield Community Department of Behavioral Health and The Code of Virginia requires that the governing body of each Community Services Board (CSB) locality to annually approve a performance contract between the CSB and the Virginia Department of Behavioral Health and Developmental Services ("Department"). This contract, mandated by the state since 1998, establishes the primary accountability standards and funding mechanisms between the Department and the local CSB and outlines reporting responsibilities. The Department uses the reported data to track compliance with the laws and regulations governing the delivery of services by the CSB. The reported data is also used in the Chesterfield CSB's annual performance report. The performance contract reflects the budget approved by the Board of Supervisors for each fiscal year. It describes the service and financial requirements for both the CSB and the Department and includes exhibits that detail all revenues, expenditures, number of persons projected to be served, Preparer: Kelly Fried Title: Executive Director Chesterfield CSB/MHSS Preparer: Meghan Coates Attachments: C:1 Yes Title: Budget and Management Director CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) and the types of services to be provided. The performance contract provides resources for infants, children, adolescents and adults in the areas of mental health services ($12,357,547), developmental services ($27,365,456), substance abuse services ($4,051,882). These funds were shown as income in the FY20 county budget. Adjustments were made between the adopted budget and the performance contract for transfers to grants and RBHA paid on behalf of Chesterfield County for acute care. The CSB Board approved the FY2020 performance contract at its regular meeting held on July 18, 2019. Staff recommends that the Board of Supervisors also approve the performance contract. A copy of the performance contract document is filed with the Deputy County Administrator, Human Services. A _.N .... z 0 2723:84097.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 13.B.8. Subiect: Authorize the Receipt and Appropriation of State Opioid Response (SOR) Grant Funding Year Two from the Department of Behavioral Health and Developmental Services County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chesterfield CSB to receive and appropriate $300,000 in the Mental Health budget additional funding from the Department of Behavioral Health & Developmental Services to address opioid prescription and non- prescription drug use and abuse in Chesterfield County. Summary of Information: The Chesterfield Community Services Board/Department of Mental Health Support Services has been notified by the Virginia Department of Behavioral Health & Developmental Services that it has been awarded $300,000 in funding to address the opioid crisis. The funding is a portion of an award provided to the Commonwealth from the Federal Substance Abuse and Mental Health Services Administration (SAMHSA) for dissemination to the 40 Community Services Boards (CSB) . CSBs were awarded funding for prevention, treatment and recovery based on the number of opioid overdoses and deaths, and funding must be expended by September 30, 2020. The Chesterfield CSB will use this funding to continue its efforts in reducing opioid use and abuse in Chesterfield County. Preparer: Kelly Fried Preparer: Meghan Coates Attachments: 1-1 Yes Title: Executive Director of Chesterfield CSB/MHSS Title: Director of Budget and Management 0 No �tEtn � �4 ��'irtsrv�A�.✓ '61VAK "11 AGENDA Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 13.B.9. Subject: Authorize the Receipt and Appropriation of Grant Funds from the Virginia Department of Aviation (DOAV) for the Southeast Ramp/Apron Project Environmental Assessment at the Chesterfield County Airport County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to receive and appropriate funds from the Virginia Department of Aviation (DOAV) in the amount of $220,000 to assist in funding the required environmental assessment for the Southeast Ramp/Apron development project. Summary of Information: With the North Ramp development area now 75 percent leased, it is prudent that the County initiate processes to ensure adequate hangar pad sites are available as development opportunities arise. The Southeast ramp area has been identified for this purpose on the Airport Master Plan and Airport Layout Plan. Accordingly, the Board of Supervisors is requested to approve acceptance of $220,000 from the Virginia Department of Aviation to assist in funding the Southeast Ramp/Apron environmental assessment, which is a required first step in the overall project. This project will be funded under an 80/20 state/local funding model, local matching funds in the amount of $55,000 are available within the FY2020 General Fund budget and will be transferred to the airport. Preparer: Clay Bowles Title: Director of General Services Preparer: Meghan Coates Title: Director of Budget and Management Attachments: El Yes ® No # 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 2019 Item Number: 13.B.10.a. Subject: Set Date for Public Hearing to Consider the Claim of LaRonda Burford for Surplus Tax Sale Funds County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for September 25, 2019 to consider the claim of LaRonda Burford for surplus tax sale funds. Summary of Information: Charles and Joyce Burford, now both deceased, owned property in Chesterfield County located at 1468 Railroad Avenue in Midlothian. On July 9, 2015, the County initiated a forced sale of the property due to delinquent real estate taxes. On December 16, 2015, the Circuit Court entered an order confirming the sale of the property for $26,500.00 after public auction. Out of the proceeds, approximately $4,816.56 in delinquent taxes were paid to the County Treasurer, and, after costs of the sale, the balance of $17,369.44 was deposited with the Clerk of the Circuit Court. The Burfords' heirs never made a claim for the surplus funds while the Clerk held them. Pursuant to state law, since two years had passed with no one coming forward to claim the funds, the surplus of $17,369.44 plus interest for a total of $17,403.42 was paid to the County by the Clerk of the Circuit Court. The County has now received a request from LaRonda Burford, the Burfords' daughter, to recover the surplus funds on behalf of herself and her siblings. Preparer: Jeffrey L. Mincks Title: County Attorney 0623:115563.1 Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The law allows the former owners to request the money from the County after such surplus funds are paid to the County. However, the request must be approved and the funds appropriated by the Board after holding a public hearing. The Board, however, has no obligation to approve the request either in full or in part. Q C V1,11 1214 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 1744 AGENDA Meeting Date: August 28, 2018 Item Number: 133.10.1b. Subject: Set a Public Hearing to Consider Modifications to the Centerpointe Service District Ordinance County Administrator's Comments: County Administrator: Board Action Requested: Set September 25, 2019 as a Public Hearing to consider modifications to the Centerpointe Service District ordinance. Summary of Information: During the August 28, 2018 afternoon session staff presented a work session to the Board on the Centerpointe Service District. The District was put into place in 2006 to finance certain transportation improvements within the district boundaries. Since that time, several economic factors have changed significantly which has prompted a review of the original assumptions. During the afternoon work session staff discussed the history of the district, the current status, and made some recommendations for the Board to consider relative to the future of the district. This item sets a public hearing for September 25, 2019 to consider modifications to the ordinance that enacted the district. Preparer: Matt Harris Attachments: 0 Yes 1:1 No Title: Deputy County Administrator AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-44 RELATING TO THE TAX RATE AND REVENUE FOR THE POWHITE PARKWAY -CHARTER COLONY PARKWAY INTERCHANGE SERVICE DISTRICT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-44 of'the Code of the County of Chested eld, 1997, as amended, is amended and re-enacted to read as, follows: Chapter 9. FINANCE AND TAXATION ARTICLE II. REAL ESTATE TAX DIVISION 4. POWHITE PARKWAY -CHARTER COLONY PARKWAY INTERCHANGE SERVICE DISTRICT Sec. 9-44. Plan for providing the facilities and services within the district. (a) The design and construction of the facilities described in section 9-43 shall be financed by revenue received from the following sources: (1) In addition to the real estate tax imposed on real estate and mobile homes in the county pursuant to the county's annual tax levy, there shall be a supplemental real estate tax of $8:1-�5 $0.05 per $100.00 of assessed value placed on all real estate located within the boundaries of the district, except for the real estate excluded from the district. Such supplemental real estate tax shall be recorded in the land books and real estate assessment records of the county in the same manner as other real estate taxes, and the exemptions set forth in Division 3 of Article II of Chapter 9 of this Code, as amended, shall apply to such supplemental real estate tax in the same manner as they apply to other real estate taxes in the county; and (2) The incremental increase in real estate tax revenue generated from real estate located within the district as a result of any increase in the assessed value of real estate located in the district after the effective date of this division. (b) The county shall deposit all of the revenue received as a result of the supplemental real estate tax described in subsection 9-44(a)(1), and 50 r o„t of theiner-emental ME al estate assesstnei4 dese,-ibe a in ubse do 9 ' 4 (a)(2) into an interest-bearing account and shall segregate the revenue from other revenue maintained by the county. Additionally, the county shall deposit in the same segregated, interest bearing account, revenue from the incremental increase in the assessed value of real estate as described in subsection 9- 44(a)(2), as follows: 50 percent of the revenue generated by increases in assessed value from the date of the District's creation through December 31, 2018; and 100 percent of the revenue generated by such increases which occur on or after January 1, 2019. The revenue received from the sources described in this section shall be used exclusively for the design, right of way acquisition and construction of the facilities described in section 9-43. 000 (2) That this ordinance shall become effective upon adoption. 0533::115634.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: August 28, 2019 Item Number: 13.B.10.c. Subiect: Set Public Hearing to Consider Amending Sections 5-2, 5-7.3 and 5-7.4 of the County Code and Adding Section 5-7.8 Relating to Derelict Structures County Administrator's Comments: County Administrator: Board Action Reauested: The Board is requested to set a public hearing on September 25, 2019 to consider amending Sections 5-2, 5-7.3 and 5-7.4 of the County Code and adding Section 5-7.8 relating to derelict structures. Summary of Information: The proposed ordinance amendments assist the department of community enhancement and the county in repairing and revitalizing vacant and blighted properties. The amendment to section 5-2 provides that inspectors in the community enhancement department are authorized to enforce the property maintenance section of the Uniform Statewide Building Code through delegation of such authority from the building official. The amendments to 5-7.3 and 5-7.4 pertain to spot blight. The County's current spot blight process is not consistent with the process outlined in the state code and is more onerous than what is required by state code. These amendments create consistency between the county code and the state code and allow the director of the department of community enhancement to Preparers Daniel Cohen Title-. Director of Community Enhancement 3123:115407.1(115393.1) Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) request the Board to declare properties blighted so that they may be repaired or acquired and disposed of in accordance with the county's ordinance and state code. In April 2019, the Board adopted an ordinance creating a land bank entity to assist in the County's revitalization initiatives. The state code requires that properties be declared "derelict" before they may be managed and repaired by a land bank entity. The proposed ordinance amendments include a new section, 5-7.8, which adds a derelict structure ordinance to the County Code for purposes of allowing the land bank entity to repair such structures in the future. By state code, the derelict ordinance must include certain tax abatement provisions that are intended to incentivize property owners to undertake improvements to derelict properties themselves without resorting to the land bank entity or county -funded repair/demolition. The proposed ordinance contains a 5 -year tax abatement in the amount of the property owner's costs to improve or demolish derelict structures. State law also requires that certain permitting fees be partially refunded to further incentivize cleanup by property owners themselves. These refunds are reflected in the proposed ordinance. C, C 111-111 1L, 2 31 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 5-2, 5-7.3, 5-7.4 AND ADDING SECTION 5-7.8 RELATING TO DERELICT STRUCTURES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 5-2, 5-7.3, and 5-7.4 of the Code of the County of Chested eld, 1997, as amended, are amended and re-enacted, and Section 5-7.8 is added, to read as follows: Sec. 5-2. - Local building department. The county shall at all times maintain a local building department. The local building department shall administer, supervise and enforce the Virginia Uniform Statewide Building Code. The local building department shall have an executive official in charge, who shall be referred to as the building official. The building official shall supervise all employees of the department and may delegate his duties to appropriate qualified employees of the department and the county. The building official and all other employees of the local building depai4me who administer, supervise and enforce the Virginia Uniform Statewide Building Code shall be certified in accordance with the Virginia Certification Standards. Sec. 5-7.3. - Same—Blighted property defined. !.ININ., ��7�ii1• . l� t•�l0%RR�y�s�/�R�l �)t•\1R. iI SIR\�I\�R��\� fR�1RR� %�f•�l�\��IR.�•R�l; /� 9 ✓' -_� .:, dna 3123:115393.1 ME W-001"'PIEURTIM EM !.ININ., ��7�ii1• . l� t•�l0%RR�y�s�/�R�l �)t•\1R. iI SIR\�I\�R��\� fR�1RR� %�f•�l�\��IR.�•R�l; /� 9 ✓' -_� .:, dna 3123:115393.1 (a) For purposes of this section, "blighted property" means any individual commercial, industrial, or residential structure or improvement that endangers the public's health, safety, or welfare because the structure or improvement upon the property is dila idp ated, deteriorated, or violates minimum health and safety standards. (b) In determining whether a property meets the definition of blighted property set forth above, the county may consider any of the following, or other pertinent, factors: (1) Unsafe/unfit structure. A structure on the property has been continuously vacant for at least one year, has been eendemned declared to be an unsafe structure or unfit for human occupancy by the building official in accordance with the Virginia Uniform Statewide Building Code, btA the building offieial is unable to find that the er-itefia fef demeliti have been mn+ and the owner has failed to take corrective action as directed by the building official; (2) Rat and rodent infestation. There is evidence of rat or rodent infestation or harborages caused by conditions on the property; (3) Previous citations. The property has been used or maintained in a condition which has resulted in the following actions: a. The owner has been cited on a least three separate occasions because activities or conditions on the property violate state or county criminal laws, or county ordinances governing the use or maintenance of property, and those activities or conditions threaten the public heath health, safety, morals, and welfare of the community; or b. The owner has refused to abate violations as ordered by the court; or has repeated conduct for which the owner has been convicted of violating county ordinances in the past. (4) Inadequate facilities. The property has inadequate sewage, septic, plumbing, well or heating facilities; (5) Potential trespass. If the property is vacant, the owner has failed to take adequate precautions to prevent the use of the property by trespassers; (6) Nuisance to children. A potential attractive nuisance to children exists on the property, including, but not limited to, abandoned wells, basements, excavations, or broken fences; (7) Fire hazard. Any condition exists on the property that has been specifically identified as a fire hazard by the fire department or the building official; and (8) Substantial dilapidation of buildings or structures as evidenced by either: 3123:115393.1 2 a. Structural collapse of either interior or exterior structural elements such as floors, walls, roofs, porches, decks and similar appendages which do not pose a danger to the public; or b. Removal or rotting of exterior siding, roofing or sheathing exposing structural members to the weather. Sec. 5-7.4. - Same—Procedures for declaring blight; notification of owner, public hearings. (a) The eounty administrator- of his designee building official or his designee shall make a preliminary determination that a property is blighted in accordance with section 5-7.3 and shall notify the owner by regular and certified mail, specifying the reasons why the property is considered blightedrp operty. The notice mailed to the owner also shall be posted on the property. The owner shall have 30 days from the date the notice is sent whin which to respond with a written plan that would cure the blight within a reasonable time. (b) The departments of building inspection, community enhancement, and planning will review the owner's written plan to determine whether it will cure the blight within a reasonable time. The plan shall be submitted on a form developed by the department of community enhancement and shall include a proposed time within which the plan will be commenced and completed. The building official or his designee shall have authority to issue a final approval of the written plan. Upon approval of the written plan to cure blights the owner shall have a reasonable time not to exceed 90 days to complete all work approved in the plan. The cou-PAY administrator ,,,. his deli +iee building official or his designee may grant extensions of time to complete work where in his opinion the owner has completed substantial portions of the work in compliance with the plan. (c) If the owner fails to respond within the 30 -day period set forth in section 5-7.4(a) with a plan that is acceptable to the director of the department of community enhancement, or fails to complete the work approved in the written plan to cure blight and has not been granted an extension of time to complete such, the eounty „dm mist,.,,, or- designee rdelinee y,., director of the department of community enhancement maY request the board of supervisors to declare the property to be blighted property by adopting an ordinance making such declaration.. (d) Following the adoption of an ordinance declaring_a property as blighted property, director of the department of community enhancement, in consultation with the departments of building inspection and planning, may prepare a spot blight abatement plan for the property to hold, clear, repair, manage, or acquire and dispose of the property in accordance with the approved Q,f 3123:115393.1 WIN IM (d) Following the adoption of an ordinance declaring_a property as blighted property, director of the department of community enhancement, in consultation with the departments of building inspection and planning, may prepare a spot blight abatement plan for the property to hold, clear, repair, manage, or acquire and dispose of the property in accordance with the approved Q,f 3123:115393.1 plan, the provisions of this section, and applicable law. No spot blight abatement plan shall be effective until written notice has been sent to the property owner of record. Written notice shall be sent by regular mail to the last address listed for the owner on the assessment records for the property, together with a copy of the spot blight abatement plan prepared by the director of the department of community enhancement. The county shall have the power to acquire or repair any blightedpropertybypurchase or through the exercise of the power of eminent domain. Not lens than three weeks prior- to the date of the publie hear-ing before the planning leommission, the MMM MEW ►���:.�:�•..:.�_:..,.�..,..�:-s ten..."s:..�..:. _:..-�.:.-,-.�.,..:.:,.,:..�:...,:-.:�,.:�..:.. . ,1,5 v. a'..}i,,3 3123:115393.1 •OR rM . ,1,5 v. a'..}i,,3 3123:115393.1 pfepei4y in aeeofdanee with the appfeved plan, the provision of this seetion, and applieable !a -w. The county shall have a lien on all blighted property se repaired or acquired under an approved spot blight abatement plan to recover the cost of. (1) Improvements made by the county to bring the blighted property into compliance with applicable building codes; and (2) Disposal, if any. The lien shall bear interest at the legal rate of interest beginning on the date the repair or disposal is completed through the date on which the lien is paid. The lien authorized by this subsection shall be filed in the circuit court and shall be treated in all respects as a tax lien and enforceable in the same manner as provided in Articles 3 (§ 58.1-3940 et seq.) and 4 (§ 58.1-3965 et seq.) of Chapter 39 of Title 58.1 shall be subordinate to a,.'ions of reeer- . The county may recover its costs of repair from the owner of record of the property when the repairs were made at such time as the property is sold or disposed of by such owner. If the property is acquired through eminent domain, the cost of repair may be recovered when the county sells or disposes of the property. In either case, the costs of repair shall be recovered from the proceeds of any such sale. 5-7.8. Same—Authority to require removal, repair, etc., of buildings that are declared to be derelict. (a) For purposes of this section "derelict building" shall mean a residential or nonresidential building or structure whether or not construction has been completed, that might endanger the public's health safety, or welfare and for a continuous period in excess of six months, it has been (i) vacant(ii) boarded up in accordance with the building code, and (iii) not lawfully connected to electric service from a utility service provider or not lawfully connected to any required water or sewer service from a utility service provider. The owner of a derelict building may pply to the department of community enhancement and request that such building be declared derelict building for purposes of this section. In such cases the owner shall submit a plan as required in this section. Cc� Absent a request from an owner pursuant to subsection (b), if a building qualifies as derelict the building official shall provide written notice to the property owner that the owner shall submit a plan to demolish or renovate the building. The written notice shall list the items that endanger the public's health, safety, or welfare. The building official shall deliver the written notice by first-class mail to the address listed on the real estate tax assessment records and obtain a U.S. Postal Service Certificate of Mailing. (d� The owner shall submit the plan within ninety 90) days of the date of the written notice. The plan shall be submitted on a form developed by the department of community enhancement and shall include a proposed time within which the plan will be commenced and completed. The plan may include one or more adjacent properties of the owner, 3123:115393.1 whether or not all of such properties may have been declared derelict buildingplan shall be subject to approval by the director of the department of community enhancement. (e) Upon receipt of the plan to demolish or renovate the building and at the owner's request, the departments of building inspection, community enhancement, and planning shall meet with the owner submitting the plan and provide information to the owner on the land use and permitting requirements for demolition or renovation. (f) If the owner's plan is to demolish the derelict building, the building permit application of such owner shall be expedited. If the owner has completed the demolition within 90 days of the date of the building permit issuance, the department of building inspection shall refund any building and demolition permit fees. �gA If the property owner's plan is to renovate the derelict building, and no rezoningis s required for the owner's intended use of the property, the site plan or subdivision application and the building, permit, as applicable, shall be expedited. The site plan or subdivision fees may be refunded, all or in part, but in no event shall the site plan or subdivision fees exceed the lesser of 50 percent of the standard fees established by the ordinance for site plan or subdivision applications for the proposed use of the property, or $5,000 per property. The building_ permit fees may be refunded, all or in part, but in no event shall the building permit fees exceed the lesser of 50 percent of the standard fees established by the ordinance for building_ permit applications for the proposed use of the property, or $5,000 per property. If the owner of the derelict building has not submitted a pian to the department of community enhancement within 90 days of the date on the written notice, the county exercise such remedies as provided in this section or as otherwise provided by law. Q Notwithstanding the provisions of this section, the county proceed to make repairs and secure the building under & 5-6, or the county may proceed to abate or remove a nuisance under $ 5-7.6. In addition, the county may exercise such remedies as may exist under the Uniform Statewide Building Code and may exercise such other remedies available under general and special law. To incentivize the property revitalization, an abatement from real estate taxes is granted to property containing a derelict building, subject to the limitations set forth in subsection For real property to qualify for the abatement granted by this section, the following criteria shall apply: Prior to commencement of the plan required in subsection (d), the property owner must request the real estate assessor to make an assessment of the property in its current derelict condition. On the building permit application, the owner shall declare the costs of demolition, or the costs of materials and labor to complete the renovation. Cl-c,'D:104 3123:115393.1 After demolition or renovation of the derelict building the property owner shall request the real estate assessor to reflect the fair market value of the demolition costs or the fair market value of the renovation improvements in the real estate tax assessment records. The real estate tax on an amount equal to the costs of demolition or an amount equal to the increase in the fair market value of the renovations shall be abated for a period of five (5) years and is transferable with the property. The abatement of taxes for demolition shall not apply if the structure demolished is a registered Virginia landmark or is determined by the Department of Historic Resources to contribute to the significance of a registered historic district. (2) That this ordinance shall become effective immediately upon adoption. C Ili 3123:115393.1 � • 1 III . • Mal' • � Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 13.B.11. Subject: Acceptance of State Roads County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Bermuda District: Glebe Point Estates Section 1 Matoaca District: Harpers Mill Southwest Section 1 and the remainder of Harpers Mill Northwest Section 2 Midlothian District: Founders Bridge Section 5 Preparer: Scott B. Smedley Title: Director, Environmental Engineering Attachments: ® Yes No # . TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Glebe Point Estates Section 1 DISTRICT Bermuda MEETING DATE: August 28, 2019 ROADS FOR CONSIDERATION: Comstock Forest Ct Pointer Run Dr Comstock Landing Dr Rocky Run Rd Elvas Ln Vicinity Map: Glebe Point Estates Section I ProduoM Ely ChmbrMsdif County GIS 010,01,13 ? TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Harpers Mill Southwest Section 1 and the remainder of Harpers Mill Northwest Section 2 DISTRICT Matoaca MEETNG DATE: August 28, 21019 ROADS FOR CONSIDERATION: Burridge PI Glen Royal Dr Vicinity Map: Harpers Mill Southwest Section 1 and the remainder of Harpers Mill Northwest Section I Ptoduo9d Ep Cheslarrew county G3 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Founders Bridge Section 5 DISTRICT Midlothian MEETING DATE: August 28, 2019 ROADS FOR CONSIDERATION: Michaux Valley Cir Michaux Valley Way Vicinity Map: Founders Bridge Section 6 Flroducqd � Ch%brMRI Wuntf GIS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 13-B.12. Subiect: Initiate an Application for Conditional Use to Permit a Computer Controlled Variable Message Electronic Sign (EMC) at Thomas Dale High School County Administrator's Comments: County Administrator: Board Action Requested: Initiate an application for Conditional Use to permit a computer controlled variable message electronic sign (EMC) in a Residential (R-7) District on a 39.61 acre parcel located at 3626 West Hundred Road (Tax ID 791-657-8718); appoint Andrew Gillies, Director, Department of Planning, as the agent for the Board; and waive disclosure requirements. Summary of Information: Thomas Dale High School currently has a manual change reader board sign located at the main entrance to the school, on West Hundred Road, illustrated in Exhibit 2. The sign was permitted by the County and installed in 2001 and is used to advertise school information and events. The school would like to update this sign with an EMC sign to more efficiently and effectively relay pertinent school related information and events to the public. The proposed sign is illustrated in Exhibit 3. In July of 2019, the BOS adopted a zoning amendment pertaining to sign standards, which is now in effect. This amendment permits EMC signs as a restricted use in Residential Districts. One such restriction excludes FMC's within specific areas, including Chester Area corridor. As such, a Conditional Use approval is required. Preparer: Andrew G. Gillies Attachments: 0 Yes 1-1 No Title: Director of Planning .0 V, C 114rr Location and Vicinitv Ma 41,11PIM 41 Exhibit 2 Existing Sign: Exhibit 3 Proposed Sign: A YnOMAS DALEIV'9J HIGH SCHOOL IY o Al ........ .. .. Customer: Thomas Dale HihS c ho o JoL Location: 3626 '* Htec �ndr' Rd. •I Chester, VA _9 Date: B - 6 - 1 9 1 SatespersDn: AT I Drawn By: CM I Revisions; Scale: 3'WT=I,'-O Type of Signage,. Refurbish Monument Sign with LED Disola� File Name: Thomas Dale High School Customer Approval: I duvmnp in,.f r, np, —nI 7-,i qjn.7 by 1h,. , a—,^ hhI—. p—i.,Tn —n hn-p a A-.r�,a,ga mqdn iflnr H,- hi. -nn irpr—I hn dmt, atlie --st"I)ef5 e,,:V)SE his IS the :"OP*M of '-�Iqns LLC sod ntav ri de sh,t,n x, anyone oU!s1,$- of :he I, 5L -Ti's 0,1 1,11, D'Pli-t ,, " , :A fld.W-. u " "iL',P'xni.'j- 1A Sip,,, LL;. p.ha,l.:. by 1:,. and n0 Lim —'y -, —'y CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 2019 Item Number: 13.B.13. Subject: Appropriate and Transfer Funding and Award of Construction Contract for River City Sportsplex Phase I Project County Administrator's Comments: County Administrator: Board Action Reauested: The Board of Supervisors is requested to authorize the Director of Procurement to award and execute a construction contract with Louqhridge and Company LLC for River City Sportsplex Phase I [negotiated base bid and alternates one and three] in the amount of $4,365,700 and authorize the transfer of up to $989,000 from existing Parks projects and appropriate $530,000 from the tournament fee reserve. Summary of Information: This project includes: construction of a restroom/ concession building and event plaza; landscaping and signage; maintenance compound; 343 new parking spaces, completion of the unfinished parking area and associated roadways, and pedestrian circulation areas. This project will complete the existing 12 field facility. Past projects included Genito Road turn lane and lighting of rear fields. The project is projected to be complete by July 2020. Preparer: Dr. James D. Worsley Preparer: Meghan Coates Attachments: Fl Yes 0 No Title: Director of Parks and Recreation Title: Director of Budget and Management 4 000144 The bid as described above will require approximately h additional funding. The construction market is very strong, have escalated, and regional project inventory is high. project and rebidding later is not anticipated to achieve Construction scope addresses the immediate needs of the community and of tournament organizers. .. 5 million in material costs Postponing the lower pricing. local athletic The Board is requested to authorize the transfer of up to $989,000 from existing Parks projects that have either been completed or indefinitely postponed and appropriate up to $530,000 in reserved tournament fees that have been set aside during prior year-end processes specifically to address the capital needs at the site. Sources Amount Existing project balance $2,997,843 Completed/Postponed project balances $989,000 Reserved tournament fees $530,000 Total Project Budget $4,516,843 Uses Amount Construction contract $4,365,700 Contingency $151,143 Total Project Budget $4,516,843 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 117. $` AGENDA Meeting Date: August 28, 2019 Item Number: 13.8.14. Subject: Award of Construction Contract for County Project #14-0190, Johnson Creek Wastewater Pump Station County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to award the construction contract to Southwood Building Systems, Inc., in the amount of $8,067,444; transfer $6,250,000 from the rate stabilization reserve project fund to the Johnson Creek Wastewater Pump Station Project; and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the construction of a new Johnson Creek Wastewater Pump Station, upgrades to Hubert Lane for pump station access, and the construction of a new 20 -inch force main leaving the pump station and extending along the access road. The demolition of the existing Johnson Creek Wastewater Pump Station and the abandonment of the existing force main is also included as part of this project. The low bid was from Southwood Building Systems, Inc., in the amount of $8,067,444. The County's Engineering Consultant, Whitman Requardt & Associates, has evaluated the bid and recommends award of the contract to Southwood Building Systems, Inc. Funds for this project are available in the current CIP. District: Bermuda Preparer: George Haves, P.E. Title: Director of Utilities Preparer: Meghan Coates Title: Director of Budget and Management Attachments: F]YesNo® #, Meeting Date: August 28, 2019 Item Number: 13.B.15. Sub"ect: Approval of Lease Extension for the Employee Medical Center County Administrator's Comments: County Administrator: Authorize the County Administrator tq execute a lease with the Health Center Commission for the County of Chesterfield for the Employee Medical Center. Summary of Information: Since October 2006, the County has leased space from the Health Center Commission at Lucy Corr Village for the Employee Medical Center. The lease is for 3005 square feet at $19.00 per square foot ($4837.92 per month, including parking). It will expire June 30, 2021 and includes an option to extend for one additional year. There is no rent increase for the extension and no rent escalation. Funds are available within the current FY2020 budget. Future years' rent payments are subject to annual appropriation by the Board. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Preparer: Meghan Coates Title: Director of Budget and Management Attachments: El Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 1:19 AGENDA Meeting Date: August 28, 2019 Item Number: 13.B.15. Sub"ect: Approval of Lease Extension for the Employee Medical Center County Administrator's Comments: County Administrator: Authorize the County Administrator tq execute a lease with the Health Center Commission for the County of Chesterfield for the Employee Medical Center. Summary of Information: Since October 2006, the County has leased space from the Health Center Commission at Lucy Corr Village for the Employee Medical Center. The lease is for 3005 square feet at $19.00 per square foot ($4837.92 per month, including parking). It will expire June 30, 2021 and includes an option to extend for one additional year. There is no rent increase for the extension and no rent escalation. Funds are available within the current FY2020 budget. Future years' rent payments are subject to annual appropriation by the Board. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Preparer: Meghan Coates Title: Director of Budget and Management Attachments: El Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 174 AGENDA Meeting Date: August 28, 2019 Item Number: 13.113.16. Subiect: Acceptance of a Parcel of Land Along Hull Street Road from Farrish Properties, LLC County Administrator's Comments: County Administrator: ",11 Board Action Requested: Accept the conveyance of a parcel of land containing 0.154 acres along Hull Street Road from Farrish Prokerties, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.154 along Hull Street Road from Farrish Properties, LLC. This conveyance is for the development of Advantage Self Storage @ Magnolia and has been reviewed by the site plan team. Approval is recommended. District: matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ■ Yes No VICINITY SKETCH Acceptance of a Parcel of Land Along Hull Street Road from Farrish Properties, LLC 0 7 C�a154 Acre Dedication 0 ;U -C P JENNINGS R N DR N dsnlab� I Vqf E' EEO 1 inch = 600 feet. I Np�O GS q V— 8 LL N M to to M L&I LC CL OqW tl :z ztlLO + N ° O I�p�V1i�.aiUl d QWmLn o��LO ��Q nto No 0mp3 JUjQ.. OHO + to NQ � N � � N O O 0�C k++Z 41 N�Oq McO o N J OOp NI T OI +nNN I q + I �4 op tip• O q> N cpm + o n m 0 QWF tE WO+O� + O Zp mC^ 3 0 Y Z���2Q�Z UZOZ ,ir;t:li'.yl. �aCi� 30 U Qo°Q ~ !JJ + U _ -a.zi Zn �wx� Q U- gtirn \\ �1t11A W�eo� owc� ��� co do ZOO�W �i UW4 IN ¢L6 C) b o �ROVU OI'uN x C/1 N C OD Q N 3 t, Q O +n o0 o Mu il ro (� ri 03 ti~ Q. �N ^� LJmkap _ WNa ��Q 4 Z ] 2 �� q��N OJVI ��3N W^ �\p�Q Jj 0106pj QWN �Q (n(1_ 00o� O� Co (1.- vS+np Nvl� �zCz Q_z k�rnLu WCS c; o00 �o`�r\°J ULj Z3 LiI0+D�0 OZ I �QQ[.y'� a2Q v N00 QZ Z O O �W�z'P, 99 W�iE� U o �i W Qoea �z awe I �E,4 P .o E ,W Oa gUu�mogm cnd w w pi-q N �N rlW� NN I� QIUy� W 2 Qi N+O Zq +n n AQ�gw Z o UW�p0ZN0 q hN elO+po�j�C+ygU th U— n- ------ g k n Q C� w U �N mwoLO � N �Oc co� U Q Llu o Jai •� �� Q I Q J q UVOtl 1338LS 77nH 100L1L----------- 00000609$'Z99LOL -'NldOW0z U I M 4 G 999 od f'Olf' •g6 •0 3„9;p£:91S Q 1100S '0 717Vd CHESTERFIELD COUNTY " BOARD OF SUPERVISORS Page 1 of 1 ecr+u AGENDA Meeting Date: August 28, 2019 Item Number: 13.B.17.a. Subiect: Request to Quitclaim Portions of a Sixteen -Foot Water Easement Across the Property of Market Square IV, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the 8o Administrator to execute a quitclaim water easement across the property of Summary of Information: and of Supervisors and the County deed to vacate portions of a 16 -foot Market Square IV, LLC. On June 26, 2019, the Board of Supervisors approved the vacation of portions of a 16 -foot water easement across the properties of Richmond Affordable Housing and Market Square V, LLC. Richmond Affordable Housing sold its property to Market Square IV, LLC prior to recordation of the quitclaim deed. Now, Market Square IV, LLC is requesting the vacation of the portions of the 16 -foot water easement across its property previously owned by Richmond Affordable Housing. This request has been reviewed by the Utilities Department and is required for the development of Market Square IV Senior Apartments. A new easement has been dedicated. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: ® Yes No #"i VICINITY SKETCH Request to Quitclaim Portions of a 161 Water Easement Across the Property of Market Square IV, LLC ,!EE EW Portions of 16"Water NSLE pA Easements to be Quitclaimed T RD I M IN AI w E S 1 iiich = 583 feet 0ell, 3 15 2 A60!ouy 41 ( ampn,7sa43uI I ieAumNsay I ivawdo!onap al!5 Y,a�,.4Y�,= Y�. •• • •' d o 021 J S N O W W I1 3�i1 iV 03YYAYE �xM aSuu •••• �zYsa3�3 s. „ VOa F-01n� I Qazaz�ya s F% z..p z It F wows SfaZQ-I=fires= � V a i-vG� �R�-,0-6 3, 8 b�U I `4RU �W�=J Oai, WEw rz W W J W � w� c I ^ a} m o 1 'Dd '9809 A"O N N3ri39V32131VM 91 ~ y m •-- I 1 �- W� W 3�-aQaas,u u �a w� 3�Eg000 z OC W $ � �a U$ � Uw W W �2m a 3 Wa¢ I $ UN � n �Ilbn AWJ31VA16'd OVONIIUVd M3N QUO4 li IZ N I I ill 1 / l I �3W�y3yn PJW D.B. 329 pG. 876 o W $ � �a U$ � Uw W W �2m a W$ W� 3 � BE, UN � n �Ilbn AWJ31VA16'd OVONIIUVd M3N wm H ?1; zd r z n � .tzszt ill 1 / l �3W�y3yn I l o mm� W 11 / 1 l' ^ LLN .OVSCI W tau �•_ w � Qm $g' m Q� I "tZt M.9GS0.LLSm, a m N n am D j i � yw ^ W a pWp97 2 EZ, .190 Jr ;i C D —�� BZ7 �j W$ W� 3 � BE, UN � n �Ilbn G�T11A � 6N q 7 "a wm H ?1; zd r z n � 'ai8 ill 1 / l �3W�y3yn I l o mm� W 11 / 1 l' TT TT ?? W > g m 3mY ^ a m N n am D j i � yw ^ Wn P _ �j U ;l l/ zaP o j � m W$ W� N UN � n �Ilbn G�T11A � 6N q 7 "a wm H ?1; zd r z n � }O 3 tiP w� ¢ N bQ ------------------- N U4 L� 2n.BL---31 0 THE wn OF ALCOTT ROAD JEFFERSON DAVIS HIGHWAY STATE ROUTE 1613 VARIABLE WIDTH PUBLIC R/`w D.B. 9715, PG. 494 8 30 PRESCRIPTNE IN R. W W V TT TT ?? W > g m 3mY ^ a m N n N D N ^ _ �j o IN R. W W m V o o W W W > g m 3mY ^ A h _ �j o IN W 2 > g m 3mY ^ A h _ �j o j � m IN W 2 > g m 3mY ^ A h _ �j o IN SCh CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 28, 2019 Item Number: 13.B.17.b. Subject: Request to Quitclaim a Portion of a Variable Width Water Easement Across the Property of Panera, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width water easement across the property of Panera, LLC. Summary of Information: Panera, LLC, base requested the vacation of a portion of a variable width water easement across its property as shown on the attached plat. This request has been reviewed by the Utilities Department and is required for the development of Panera Westchester Commons. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No e 0 Q IS 4 "VICINITY SKETCH Request to Quitclaim a Portion of a Variable Width Water Easement Across the Property of Panera, LLC VVC 71 ti M C, VjEWDR "0 LU Q CL ONS LU Portion of a Variable Width Water Easement to be Quitclaimed TPKE 7 7 288 V si WEST 1 inch = 625 feet ),L,/ ^ 11 �) (,155" �0 dnomo SNOWWIX UOSia00N U7auua�4 dO I wd bL'E 6L07/b71J UO DaAOId 16mp 6L-LL-971WS9dX-AZ006£96£\Ield\laa4S\!JMO\SUOWWOO I I" W w — A � N o 1 1 1 aomi 1 1 \ pRIVE 11 1 SGHOWIp�ND IVAiE ROAD) W 1 tVARIA6LE 1 95 6p' z -<jE O a \\ 911 3133.E 221,j4' '1 (TIE) O ¢ h ti Q Q pLL- m 1 •W- 1 �w HOF'E' DRQ RonD) ZZ .1 O` S WIDTN 0 Q — d M 4 ARIA6LE zz b = N _ 4 2 y m 2 p5.90 1 22 � `l 0 R 71.23',,, 07SS'V T ^_ 1 y _._....,.. 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UOSia00N U7auua�4 dO I wd bL'E 6L07/b71J UO DaAOId 16mp 6L-LL-971WS9dX-AZ006£96£\Ield\laa4S\!JMO\SUOWWOO I ^ u�� � N o N w y W 3 ° W w H w 3ti m W a a jrv40 4040 �X�Xii W 4. ^ ^ U W N zz b = N x 4 2 y m 2 a U g UOSia00N U7auua�4 dO I wd bL'E 6L07/b71J UO DaAOId 16mp 6L-LL-971WS9dX-AZ006£96£\Ield\laa4S\!JMO\SUOWWOO I ^ u�� goad W 3 ° W a 1 W 1 6£96£\ [06\1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 28, 2019 Item Number: 13.113.18. Subiect: Approval of Changes in the Secondary System of State Highways for Meadowville Landing, Section 4 County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached resolution requesting changes in the Secondary System of State Highways for Meadowville Landing, Section 4. Summary of Information: Meadowville Landing, LLC has completed construction of the roads for Meadowville Landing, Section 4, and a sketch and VDOT Form AM -4.3 have been provided which define adjustments required in the secondary System of state Highways. VDOT, county staff and county franchisees have reviewed these changes. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No VICINITY SKETCH Changes in the Secondary System of State Highways for Meadowville Landing, Section 4 Chesterfield County Real Property Office W F - August 1, 2019 S I hn --1555. i', 16-7 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held in the Public Meeting Room at the Chesterfield Administration Building on AUGUST 28, 2019, at 6:00 p.m. RESOLUTION §33.2-705 & §33.2-912 - Addition to Secondary Route & Abandonment with Replacement Road WHEREAS, a portion of Route 746 has been realigned and new segments constructed to standards equal to the Virginia Department of Transportation's Secondary Street Acceptance Requirements as a requisite for acceptance for maintenance as part of the Secondary System of State Highways; and WHEREAS, the Virginia Department of Transportation has inspected these streets and found them to be acceptable for maintenance; and NOW, THEREFORE, BE IT RESOLVED by the Chesterfield County Board of Supervisors, this the 28th day of August, 2019, that the old segment of Route 746, identified on the attached sketch and Form AM 4.3 as segment B - C, is no longer needed as part of the Secondary System of State Highways as the new roads serve the same citizens as the old road and is hereby requested to be abandoned by the Virginia Department of Transportation pursuant to §33.2-912, Code of Virginia, 1950 amended. BE IT FURTHER RESOLVED, that the Virginia Department of Transportation be, and it hereby is, requested to add and maintain the new segments identified on the attached Form AM 4.3 as part of the Secondary System of State Highways, pursuant to §33.2-705, Code of Virginia, 1950 amended, and the regulatory requirements of VDOT. BE IT FURTHER RESOLVED, the County Board of Supervisors does hereby guarantee unencumbered rights-of-way plus the necessary easements for cuts, fills, and drainage for the added segments; BE IT FURTHER RESOLVED, a copy of this resolution be forwarded to the Permits Manager at 3301 Speeks Drive, Midlothian, VA 23112 for the Virginia Department of Transportation. the Virginia Department of Transportation. Certified By: Janice Blakley Clerk to the Board of Supervisors Changes in the Secondary System of State Highways; N. Enon Church Road, State Route 746, Chesterfield County, Virginia Abandon N. Enion Church Road State Route 746 D B - C 0.13 Miles A - B Remains 0.12 Miles XN 0 0- '0 C C - D Remains 0.09 MileL B - E 0.05 Mil - I 1. 008 Miles F - C 0.10 Miles 0 F A4 E A M . in W, 0 W 0 r 0 1= N IdIIIIIIIIIENI& Chesterfield County Real Property Office ANIZ-4m W E June 19, 2019 In the County of Chesterfield County By resolution of the governing body adopted August 28, 2019 The following VDOT Form AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signet[ (County Oficial): Report of Changes in the Secondary System of State Highways Proiect/Subdivision Meadowville Landing Sec 4 -Abandon Portion N Enon Church Rd Type Change to the Secondary System of State Abandonment Highways: The following facilities of the Secondary System of State Highways are hereby ordered abandoned, pursuant to the statutory authority cited: Reason for Change: Abandonment, Developer Project Related Pursuant to Code of Virginia Statute: §33.2-912 Street Name and/or Route Number ♦ N. Enon Church Road, State Route Number 746 Old Route Number: 0 • From: 0.12m N of Meadowville Road, (Rt. 618)(6) To: 0.25m N of Meadowville Road, (Rt. 618)(C), a distance of: 0.13 miles. Report of Changes in the Secondary System of State Highways Proiect/Subdivision Meadowville Landing Sec 4 -Abandon Portion N Enon Church Rd Type Change to the Secondary System of State Addition Highways: The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: 33.2-705, 33.2-334 Street Name and/or Route Number ♦ Rolling Tide Court, State Route Number 8004 Old Route Number: 0 • From: Helmway Drive, (Rt. 8103) To: EOM, a distance of: 0.01 miles. Recordation Reference: PB 253, PG 50 Right of Way width (feet) = 50 Street Name and/or Route Number ♦ Rolling Tide Court, State Route Number 8004 Old Route Number: 0 • From: 0.03m S of James Overlook Drive, (Rt. 8000) To: Helmway Drive, (Rt. 8103), a distance of: 0.05 miles. Recordation Reference: PB 253, PG 50 Right of Way width (feet) = 50 a C, Street Name and/or Route Number ♦ James Overlook Drive, State Route Number 8000 Old Route Number: 0 • From: 0.07m E of Rolling Tide Court, (Rt. 8004) To: Cul -de -Sac, a distance of: 0.05 miles. Recordation Reference: PB 253, PG 50 Right of Way width (feet) = 50 Street Name and/or Route Number ♦ Helmway Drive, State Route Number 8103 Old Route Number: 0 • From: Tideline Circle, (Rt. 8104) To: Helmway Court, (Rt. 8105), a distance of: 0.06 miles. Recordation Reference: PB 253, PG 50 Right of Way width (feet) = 50 Street Name and/or Route Number ♦ Tideline Circle, State Route Number 8104 Old Route Number: 0 • From: Helmway Drive, (Rt. 8103) To: Cul -de -Sac, a distance of: 0.06 miles. Recordation Reference: PB 253, PG 50 Right of Way width (feet) = 50 Street Name and/or Route Number ♦ Helmway Court, State Route Number 8105 Old Route Number: 0 • From: Helmway Drive, (Rt. 8103) To: Cul -de -Sac, a distance of: 0.17 miles. Recordation Reference: PB 253, PG 50 Right of Way width (feet) = 50 Street Name and/or Route Number ♦ Helmway Court, State Route Number 8105 Old Route Number: 0 • From: Helmway Drive, (Rt. 8203) To: Stub to Future Sec, a distance of: 0.01 miles. Recordation Reference: PB 253, PG 50 Right of Way width (feet) = 50 Street Name and/or Route Number ♦ Helmway Drive, State Route Number 8103 Old Route Number: 0 • From: Rolling Tide Court, (Rt. 8004) To: Tideline Circle, (Rt. 8104), a distance of: 0.07 miles. Recordation Reference: PB 253, PG 50 Right of Way width (feet) = 50 Street Name and/or Route Number ♦ Helmway Drive, State Route Number 8103 Old Route Number: 0 • From: Helmway Court, (Rt. 8105) To: EOM, a distance of: 0.01 miles. Recordation Reference: PB 253, PG 50 Right of Way width (feet) = 50 o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 _174AGENDA Meeting Date: August 28, 2019 Item Number: 13.B.19. Subject: Designation of Right of Way Along Chesterfield Avenue and Paine Street for the New Ettrick Elementary School County Administrator's Comments: County Administrator: Board Action Reauested: Designate right of way along Chesterfield Avenue and Paine Street for the new Ettrick Elementary School, and authorize the County Administrator to execute the designation. Summary of Information: In order to build the new Ettrick Elementary parcel of county property containing 0.133 right of way. This request has been reviewed Planning, Transportation, and schools. Approval is recommended. District: matoaca School, it is necessary that a acres be designated as public by Environmental Engineering, Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes 1-1 No #060ies gTj I , IL I k V&%bJ P6F4L A Designation of Right of Way along Chesterfield Avenue and Paine Street for the New Ettrick Elementary School \ IS\ S 0, �All Z- 0. 133 Acre Designation H R - Ettrick Elementary X -A 1 inch = 583 feet R2Rv 0'+ nl�oo( +um�a ta0( 5 N mm�u © © • d n ow Dm ® w. w o -L x � iu�n,iw,w(suem. p • }}�YV ail nuivarmmm.xv.wozM( =00 v • q a w n O O W 4 Ci Lu 4 y N y; eZ C O o W ZO%"� nhrv'. W ..r I--��� iv w n m IA � ju B s G `v w� bo U wZd LU SLULL�� ^Y `W()Iyl��;�-0o W uv °ww qn y Q oo x a p Q M N a 0 J a^ �t��hh e�W ti M O W W W�im�vwm^^NQ eOn OO�0�O(ti Cip (nq° Na ti �� a �q 24 ti� (09 "Od 'ZLOZ'a'0) (? >; ({090'{OZMH'ZO{-0Z0'9EOO H38nnN103fOHdIO" tO �1 fAVM JO�1H`EYS HI CIM 37©VIHVA) %S= 9S31nOH 31V1S- 3nN3,4 V O73UH3193HJ ya zW ----T 1 OO 36.22 , _____ N�39.6D' If \yNj Q q2 aJh�rvU W \ 3 Q a i�C cmi i I cxi z" m po FO 1 1 q ( gti,-gUhk W WWom No. \I eO��m I I N °�1 0 m qJ Op.VY{�lizz 1, 60' ORANGE HILL STREET SIRE G g2, uN m ° Is m Oi o a w 4 (50-R.O.W. - P.B. 4, PG. 66-67) 6YRo(PBG'p pO pq N I 23 � I t \ I w �1 t (x'1x^U-t9� 01 UiU n2w o '\ \N�u �y mn y I w I a?y�d j Eeo k4 q e ti ^`W`4�^b WO I Aja w M q im^ Z 6 m o w /11 .LOQ"Bl�Z 'j3�.O1.9D. Eby .09'LE\, ) (GIA OH{/{yINO-L9;9$'O,d r'S-41 h• (7V1011 $ RUTLEOGE STREET 71 J m i z , �Ne 6°' .IVM �O-1HJIH SOS =133H1S3JO3n �^ (50'RO.W.-P.Q.4,PG.6"7) twL, 1 uos{egoa g\auua)4 6q I Nd 90:£ 6LOZIOL/1 uo pa1701d 16MP'6L-01-9 ),VM-dO-1HE)I?J 1WS3dX-AZ660Weld\Iaa4S\JMo\Mil S3 No1f113-Z00'Z660b\LD6\J. BRENDA L. STEWART 5911 Woodpecker Rd Chesterfield, VA 23838 Phone: 804-313-9911 E-mail: bl-stewart@comcast.net August 28, 2019 REMARKS TO BOARD OF SUPERVISORS REGARDING REPLACEMENT ETTRICK ELEMENTARY SITE—AGENDA ITEM PULLED FROM CONSENT AGENDA Thomas Jefferson said "Delay is preferable to error." That advice certainly applies to the construction of the replacement Ettrick Elementary even at this late stage in the process. For more than a year, the current School Board, especially the current Chairman from the Matoaca District, has ignored pleas for a single community meeting on the site selection. Why do I persist at this late date? Once that school is built, it cannot be moved. So much information has been refused the public. CCPS denied the existence of documents responsive to some of my Freedom of Information requests, but I found them anyway. What are we citizens in the Matoaca District, especially the Ettrick- Matoaca community seeking? Equity --in not just the building, but in the open space and other amenities outside the building. Where are the documents to answer the following questions? What is the reason for proceeding to build on a site that does not comply with the comprehensive plan as to recommended size of 20-30 acres for an elementary school? The new school building will be more than 15,000 SF larger than the existing one that occupies a site described in County records as 15.9 acres. What is the reason the Ettrick/VSU Special Area Plan adopted in 2015 is being ignored? Why was language in adopted budgets that reported a likely need for relocating the school to another site quietly dropped? What are the advantages and disadvantages of the current site versus a new site? Why was the impact on VSU economic development plans of building anew on the current site not addressed? When and how did CCPS consider the traffic and safety concerns associated with the current site and potential increased costs of longer bus routes necessitated by locating the school at the most southeastern point of the attendance zone? How did CCPS justify the current small site over a new site when considering future growth needs and the likely source of those new students? Why will current and future Ettrick students have to make do with less play area and open space than students at other schools being replaced? What was considered, including traffic and safety, when authorizing construction while school is in session? What is the added cost of restricting the contractor's access during that first year to times when school is not in session? How was opening this school and perhaps others justified to be a higher priority than addressing some of the long identified critical major maintenance needs and establishing an effective preventive maintenance program? Until these and other relevant questions are answered, this project should be halted. Consider the added expense to be the result of more bad decisions by the C00. Details do matter and documentation matters. r. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 28, 2019 Item Number: 13.B.20. Subiect: Request Approval for an Existing Private Water Service to Be Located Within a Proposed Private Easement to Serve Property at 11949 Hogans Alley County Administrator's Comments: County Administrator: Board Action Requested: Grant Rivers Bend Redevelopment, LLC Approval for an existing private water service to be located within a proposed private easement, and authorize the County Administrator to execute the water connection agreement. Summary of Information: Rivers Bend Redevelopment, LLC is requesting approval for an existing private water service to be located within a proposed private easement to serve property at 11949 Hogans Alley. The property was split after the service was installed necessitating this approval. This request has been reviewed by the Utilities Department. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No Ile IMMMACOM Recluest Approval for an Existing Private Water Service to be Located Within a Proposed Private Easement to Serve Property at 11949 Hogans Alley Proposed Water Proposed 1 0' Connection Exception Private, Water Ease cc G i/A IR Proposed 10' PublicWaterEas T S Vr) N Adsmlakh.. I —A— S 1 inch = 683 feet �I I� z z _ c Q A / ~~ ', �' \� T1s f�tN / // N a w � -• r'1 £�C ` dS;is L9 yLt '� • \ a � , v �o� emm� � Fo"R'� \ / �v,'Q��++ y N"5o 4:� � �.rt gZIZ� � •. a\moo\ m� �y -H C Ng �, t �I I� z z _ c Q A / ~~ ', �' \� T1s f�tN / // w � -• r'1 01 �a 'Y t x f A j 9yt�g $ c --- a t1 � n. si SII i I�� A �I I� z z _ c Q A 01 A j 9yt�g $ c --- a t1 � n. si SII i I�� A �I I� z z _ c Q A 0,o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: August 28, 2019 Item Number: 13.B.21.a. Subject: Conveyance of an Easement to Verizon Virginia LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Verizon Virginia LLC for a 20 -foot underground easement for service to Matoaca Middle School at 20300 Halloway Avenue. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Verizon Virginia LLC for a 20 -foot underground easement for service to Matoaca Middle School at 20300 Halloway Avenue. This request has been reviewed by county staff and schools. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: 0 Yes F-1 No Title: Real Property Manager VICINITY SKETCH Conveyance of an Easement to Verizon Virginia LLC -f- Matoaca Middle School 20300 HallowayAvenue PIN,7806,14885500000 Location of easement to Verizon to serve Matoa ca. Middle School 1 inch = 417 feet. 12 EXHIBIT 'A' COUNTY 01 CHESTERFIELD MATOACA MIDDLE SCHOOL PROPERTY NIc" ASON TAX t0,4i�isr�o7n 780614885500000 — 20300 HALLOWAY AVE 080 41 t S87 43'31.- 464 58' f to 36N052.t8 t t Ee117814]t.85 t EX. R/N t t t 1 t f i g r N014 (p� t ASS RE�t�SD iNSO 12385 PG IML gE 1 CLERK OF COURT S Off ICE. CRESTEA IELO CO. t GEORGE &PARTIN t 1 20ft OB 4tMPPARTIN G SW TAX 10. $1613227300M f � t t � ;e Tat GER:ppEE R,PaRi N a t µ A( Y.PAR�IN !18.4141 2&PG1 TAX !0. 7a1813232273030 0a60 t � t t f LINE TABLE t t N a mt- LINE BEARING LENGTH t f gg jv L1 N8? 43'361 33.63' t ^'a L2 588 80'85' 27.36' L2 W 3613727.78 El 1178147T5W PARCEL/SITE DESCRIPTION/PLAN REFERENCE:PLAT SHOWING A PARCEL OF LAND ACROSS THE PETERSBURG PROPERTY OF GEORGE R.PARTIN AND AUDREW W.PARTIN 23803 VERIZON VIRGINIA LLCGRANTOR/OWNER: CITY/COUNTY; CHESTERFIELD County of Chesterfield RIGHT-OF-WAY EXHIBIT 'A' ADDRESS: 9800 Krouse Rd MAGISTERIAL DIST: MATOACA DENOTES PROPERTY LINETAX MAP NO.: Chesterfield. VA 23832 PER CHESTERFIELD COUNTY. THIS - - -- LIMITS OF EASEMENT SUB-DIVIDED PARCEL OF LAND WILL 8E 20FT UNLESS CONTACT TEL.NO.: WILL NOT HAVE A TAX MAP OTHERWISE DENOTED IDENTIFICATION NUMBER E.A.: PAUL. GESTWICK OEED BOOK 12385 PAGE 0946 PHONE NO.: 804-923-1537 GRANTOR: GRSM SHE-W 3A.24387 N-S SH 1OF CENTRAL OFFICE: Chesd►n -7 .47437 GRANTOR: ICGS MAP F3617 VZ NUMBER: CBCC-19-272188-R COVER SHEET:CS- WORK ORDER°: 4AOEY9D CHESTERFIELD COUNTY rlo—� BOARD OF SUPERVISORS Page 1 of 1 is A k " Meeting Date: August 28, 2019 Item Number: 13.113.21.1b.1. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board: of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a variable width underground and overhead easement at Crestwood Elementary School, 7600 Whittington Drive. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a variable width underground and overhead easement to provide service to the new Crestwood Elementary School, 7600 Whittington Drive and to relocate the overhead line serving the adjacent property at 7544 Whittington Drive. This request has been reviewed by county staff and schools. Approval is recommended. District: Midlothian Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager a NohC 0, 0174 VICINITY SKETCH Conveyance of an Easement to Virginia Electric and Power Company DD 0 76,00 Whittington Drive variable width easement G 0 1A r N 1 inch = 583 feet N =O o o N Kyo rn Z w a d LLJ N � ♦ _ <U Win N �\` ;9X\ o¢ w N W L'ILn \ �O W�0>� \\��\1� xi `LLL w'n O Z w y- �\ O 0 - NOI-�! Z'° w 0=�IZc0 f�. �\�y / co ZN H2 Urn z FUC� j O \� // �i9� dcy > 8 0 O F aLLJ - (a c NO a :c o I 8 cz Nm O pp Q 0 .IrEN � a = z 41 N NO W 0 3w c�a yyw azoao axS3r =otos 7 ,r W U^V1 OD ( 1 �� Z 7 Ld V .. ( ! o J °> 1' V) Z N�0 (�Lo y U� Zv o �t t } m t t 7a' t t j c r� m t t �q0 o v a 0 ° t t c3 0 y o t � O •- J > V � V C t t i 1 z m t l w I L I I F Q a1i tt tf) 0 t t t l / o o (w 3 of n L> , Z m Z �- - - t U do 60 �1 ' s v pct V� SCJ c", X07 ZUa tD y C,� XYZ t0 7 c NO a :c o I 8 cz Nm O pp Q 0 .IrEN � a = z 41 N NO W 7 ,r W 7 o J Z N�0 (�Lo y U� Zv o rn } m 7a' j c r� m �q0 o v a 0 ° m c3 0 y o N O •- J > V � V C z m o w I L I I F Q 010 0-176 CakF CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 28, 2019 Item Number: 13.B.21.b.2. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: _ Board Action Reauested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a variable width underground easement for the existing service to Carver Middle School at 3800 Cougar Trail and new service to Harrowgate Elementary School, 4000 Cougar Trail. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a variable width underground easement for the existing service to Carver Middle School at 3800 Cougar Trail and new service to Harrowgate Elementary School, 4000 Cougar Trail. This request has been reviewed by county staff and schools. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # C'Q 017*,," VICINITY SKETCH Conveyance of an easement to Virginia Electric and Power Company L C ary e r Middle Sch001 3800 COLlg,ar Trail . ..... . .... . . ....... . .... Harroaxgate Elementary Repl ac e,m ent 4000 Cougar Trail N AMMA , s 1 inch -417 feet (), 1`1 "') I '"ty"Is vo o Hca }W a 7 Z< 10, O > 1 — _ bo, E z 111 \ SXN -- LO 0 O Eo Ea LL co 011 >.W2mz'� 111to l a $ M O �\ 4 / � D '"I W (M'1 \ I O ¢ a V v n i �x�a�° i z6 r o a CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 � . ,, 2 AGENDA �RCit/u` Meeting Date: August 28, 2019 Item Number: 13.B.21.b.3. Subject: Conveyance of an Easement to Verizon Virginia LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board \ of Supervisors and. the County Administrator to execute an agreement with\ Verizon Virginia LLC for a 20 -foot underground easement for service to Matoaca Elementary School at 20300 Halloway Avenue. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Verizon Virginia LLC for a 20 -foot underground easement for service to Matoaca Elementary School at 20300 Halloway Avenue. This request has been reviewed by county staff and schools. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager I Attachments: 0 Yes F-1No # VICINITY SKETCH Conveyance of an Easement to Verizon Virginia LLC 0 t Matoaca Elementary School 20300 Halloway Av 780814885500000 Location of Easementto Verizon , ' to serve Matoaca Elementary Scho'oll N W E s 1 inch =333 feet EXHIBIT 'A' COUNTY OF CHESTERFIELD MATOACA ELEMENTARY SCHOOL i�i"IBa4l�isl. 711 780614885500000 — 20300 HALLOWAY AVE N LI Sal .63.3rw �slsS 1 N, s6i4g!:as e \ E. u7ela� 1 1 EN. R/W \ 50' 1 1 1 1 1' l 1 AATY LINE N �E OF �jy�( '0 p�,� p�ppC SN R COROEO ll 8NY 112389 P S ALSO G09,6 IN B 1 CLERK OF COURTS OFFICE.CHESTERFIELO CO. GEORGE &PARTIN • 1 201'L AttE7��Y,, PAR��TIppN /D. TAN 7�16i3227380000 1 1 lQi A 1 1 GEORGE R.PARTIN • 1 MOREY W.PARTIN \ GEL 4120. PG 581 1 TAN 106 781613227700e00 O L 1 1 l 1 1 y. 1 LINE TABLE \ y LINE BEARING LENOTN \ 1 LI NO? 4Y= 3167' \ my L2 SO 0045• 27.70' L2 � N, 7817727.78 Ei II aI4Q PARCEL/SITE DESCRIPTION/PLAN REFERENCE: PLAT SHOWING A PARCEL OF LAND ACROSS THE PETERSBURG PROPERTY OF GEORGE R.PARTIN AND AUOREW W.PARTIN 23803 VERIZON VIRGINIA LLCGRANTOR/OWNER: CITY/COUNTYs CHESTERFIELD County of Chesterfield RIGHT-OF-WAY EXHIBIT 'A' MAGISTERIAL GIST: MA70ACA ADDRESS: 9800 Krause Rd DENOTES PROPERTY LINE TAX MAP NO.: Chesterfield. VA 23832 PER CHESTERFIELD COUNTY. THIS ------ LIMITS OF EASEMENT SUB-OIVIOED PARCEL OF LAND WILL BE 20FT UNLESS CONTACT TEL.NO.: WILL NOT HAVE A TAX MAP OTHERWISE DENOTED IDENTIFICATION NUMBER E.A.: PAUL GESTWICK DEED BOOK 12385 PAGE 0946 GRANTOR: GRSM SH 3124387 E N -S SH 1OF PHONE NO.: 804-923-1537 CENTRAL OFFICE: Chesdln 7P.47437 GRANTORS ICGS MAP F3617 VZ NUMBER: CSCC-19-272188-R COVER SHEET:CS- WORK ORDER":. 4A0EY90 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: August 28, 2019 Item Number: 113.113.22. Subject: Initiate an Application for a Rezoning from Agricultural (A) to Heavy Industrial (1-3) on Approximately 10.5 Acres Located Along the East and West Line of Discovery Drive, North of Bermuda Hundred Road County Administrator's Comments: County Administrator: Board Action Requested: Initiate a rezoning from Agricultural (A) to Heavy Industrial (1-3) on approximately 10.5 acres located along the East and West Line of Discovery Drive, North of Bermuda Hundred Road (Tax ID 833-650-3653) ; appoint Andrew G. Gillies as agent for the Board; and waive disclosure requirements. Summary of Information: The 1972 countywide rezoning, as well as subsequent parcel divisions and several rezoning cases have resulted in the property containing two zoning classifications (A and 1-3). Specifically, the subject property contains 14.4 acres of which approximately 10.5 acres is zoned Agricultural (A) . This split zoning limits the ability to fully develop this parcel for industrial purposes. The proposed 1-3 zoning is consistent with the comprehensive plan and surrounding industrial zoning and uses. Virginia law permits the Board of Supervisors to initiate a rezoning application on the principles of good zoning practice and general welfare. It is good zoning practice to zone land to be in conformance with the county's comprehensive plan. The general welfare is addressed by zoning land to provide for economic development in the county where conflicts with incompatible uses are minimized. Preparer: Andrew G. Gillies Attachments: 0 Yes 1-1 No Title: Director of Planning 1:01-AM111 AMA 01 1 Page 2 of 2 Summary of Information (Continued): Consideration of this request will provide for a public process to review and determine if any adverse impacts would be generated on the property (s) , on adjacent property owners, or the County in general and, if so, to determine what conditions might alleviate any adverse impacts and enhance land use compatibility. ,� - )Y�I 1 S' 4 L ��'?BcNlP CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 2019 Item Number: 13.B.23. Subiect: Approval of MOU with Dominion Relating to Transportation Plan in the Vicinity of the Chesterfield Power Station County Administrator's Comments: County Administrator: Board Action Requested: Approve the attached MOU and appropriate the $1,100,000 paid by Dominion for development of a transportation plan in the Chesterfield Power Station area. Summary of Information: For decades, Virginia Electric and Power Company, now doing business as Dominion Energy Virginia ("Dominion"), has operated the Chesterfield Power Station ("CPS") in the Dutch Gap area of the County. Dominion generates electric power, in part, in coal-fired generating units. One by-product of this operation is coal ash, also known as coal combustion residuals or "CCR". Dominion to date has deposited CCR in coal ash ponds on its property. When these ponds were filled, it was Dominion's plan to place an impervious cap over the ponds, a process known as "closure in place". However, the 2019 General Assembly passed two bills (HB2786 and SB1355) which require Dominion to move all of the CCR from the existing ponds and dispose of it on-site or offsite, in lined landfill facilities approved by the Virginia Department of Environmental Quality or otherwise dispose of it in accordance with the requirements of the legislation. Preparer: Scott Zaremba Title: Deputy County Administrator, Community Operations Preparer: Jeffrey L. Mincks Title: County Attorney 0423:115632.1(115635. 1) Attachments: ® Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The removal and transport of Dominion's CCR could take decades to complete. During that time, Dominion, the County, and the General Assembly realized that the transportation of a volume of CCR as large as Dominion's could adversely affect the ability of citizens to access the public facilities and amenities which surround the CPS power station. Thus, the legislation requires Dominion, in conjunction with the County, to develop a transportation plan that minimizes the impact of CCR transport on the community. Soon after the legislation was enacted, the County and Dominion began work on a Memorandum of Understanding between the two parties to develop a structure for completing and implementing a new transportation system that provides new access roads and paths to County facilities or relocates facilities to more accessible locations. The following public facilities dominated the MOU discussion between the County and Dominion: (1) Henricus Historical Park. Access roads to Henricus will be significantly impeded, and the parties have discussed the design and construction of a new access road ".and bridge that originates in River's Bend, crosses a portion of the James River, and ends near the existing parking area for Henricus. (2) Dutch Gap Canoe and Kayak Launch. Construction of a pedestrian bridge and parking area near Coyote Drive to access a boat launch area and the Dutch Gap Conservation area. (3) New Boat Launch: Construction of a new boat launch and landing on Falling Creek near its confluence with the James River, near the Falling Creek Ironworks site. Other trails, ped/cart paths, and boardwalk facilities were also discussed. County staff, with the assistance of Ms. Haley and Ms. Jaeckle, and Dominion have drafted the attached MOU which, if approved by the Board, will act as the structure for developing the ultimate transportation plan for the area. Under the MOU, Dominion will pay the County $1,100,000 to perform detailed engineering of the proposed transportation improvements and establish project costs which, if approved by the State Corporation Commission (which must approve Dominion expenditures), will be paid by Dominion. Staff recommends that the Board approve the attached MOU. It has already been executed by Dominion. once approved by the Board, staff will immediately procure the engineering assistance needed to develop the ultimate transportation plan. 0C 'Us';-, MEMORANDUM OF UNDERSTANDING BETWEEN DOMINION ENERGY VIRGINIA AND THE COUNTY OF CHESTERFIELD, VIRGINIA FOR PRESERVING ACCESS TO CERTAIN COUNTY RECREATIONAL FACILITIES This Mcn00000dunn of Understanding ('^K4OO`) documents an ugn:crnent between Virginia Electric and Power Company d/b/a Dominion Energy Virginia ("Dominion") and the County ofChesterfield, Virginia ("County") concerning preservation of uocouu to ooduin County -owned and managed property iothe vicinity ofthe Chesterfield Power Station ("CPS") inconnection with the runnovuL rnauug000cnt, transport, relocation, and/or disposal of coal uxb (a/k/a coal combustion residuals or CCR) by Dominion as required by Virginia House Bill 2786and Senate Bill 1355 (2014 Va. Acts ofAssembly, Chapters 050& 651, hereinafter referred to an the "CCR Legislation"). This M0U ocflocto u cooperative understanding and ugpocrncot between Dominion and the County and in entered into for the mutual benefit ofboth parties. WHEREAS, Dominion ovvoy and operates the CPS and has done so for decades pursuant to state environmental and public utility |uvvy and regulations as well as County |uod use laws and regulations; W{{B}lE}\S, the County owns and operates dbrcc public facilities in the vicinity of the CPS known uothe Benricua Historical Park, the Dutch Gap Conservation /\rcu, and the Dutch Gap Boat Launch all usshown onAttachment /\ (the °Fuci|itiea`l; VV8ERE/\8, the Facilities are served by and dependent on o system of public roads which provide access toand from the Puoi|bios, WHEREAS, any aiguifiuuo1 interruption in the btc flow oftraffic on the public roads providing unucoo to and from the Facilities vvno|d negatively impact the regular use of the Facilities bythe public; WHEREAS, the Governor of Virginia signed the CCR Legislation on Munub 19, 3019 with an effective date of July |, 2019, vvhiob |e8ix|otiuu imposes various obligations on Dominion to remove, nounugc, transport, relocate, and/or dispose of 000| ash that is currently deposited in two ponds on Dominion's CPS property within fifteen (|5)years of the effective date ofsuch legislation (the "Coal Ash Project"); VVBEKE&8, the CCR Legislation by its tcnnu requires Dominion to develop u transportation plan (the "Plan") in consultation with the County "that minimizes the impact of any transport of CCR on adjacent property owners and surrounding uouznnuuides" and '^nbul| include ... plans for any transportation by truck, including the frequency oftruck travel, the route of truck travel, and measures to control noise, t,uOio ionpuut, safety, and fugitive dust caused bysuch truck tcuvu|,"asfurther defined herein; WHEREAS, the panics expect that the Coal Ash Project is likely to interrupt the Dow of traffic on public roads that provide uocooe to and from the Facilities and that this interruption could continue throughout the Coal Ash Project; |�����`�^��� �� _ ~ WHEREAS, to help minimize the interruption of the flow of traffic on such public roads and to ensure reasonable access to the Facilities during the Coal Ash Project, the parties will pursue as elements of the Plan (1) various improvements and other arrangements to provide alternative access to the Dutch Gap Conservation Area and to Henricus Historical Park, (2) relocation of the Dutch Gap Boat Launch, and (3) other improvements within the Dutch Gap Conservation Area and the Henricus Historical Park, as further contemplated herein; and WHEREAS, Dominion expects the Plan will be a prudent, reasonable, and cost effective approach for its customers. NOW THEREFORE, in consideration of the premises, and the mutual benefits which the parties will enjoy by the implementation of this MOU, the parties agree as follows: 1. The parties will work closely together to develop the Plan to achieve the goal of minimizing to the greatest extent practicable the unreasonable interruption of vehicular traffic on or over public roads to and from the Facilities that may be caused by Dominion's work associated with the Coal Ash Project. To that end, the parties first will establish a schedule for their authorized representatives to meet on a recurring basis to develop the Plan. After the Plan is developed, the Parties will meet on a recurring basis to review how Dominion's work on the Coal Ash Project is consistent with the goal of the Plan. If either party determines that the Plan is not satisfactorily achieving the goal, then such party may request additional meetings to discuss and, if necessary, prepare amendments to, the Plan. The parties will use reasonable, good faith efforts to commence work on preparing the Plan within 30 days of the MOU Effective Date (defined below). 2. In developing the Plan, the parties shall determine the appropriate roles and responsibilities for designing, engineering, constructing, and maintaining any access and other improvements at and around the Facilities and the CPS. The Plan shall incorporate the guiding principles identified on Attachment B to this MOU. Preliminary conceptual drawings of the contemplated improvements to be included in the Plan are incorporated as Attachment C to this MOU. The parties understand and agree that additional property and/or easements may need to be acquired, and permits or other approvals from governmental authorities obtained, to construct the improvements contemplated by this MOU. The parties further understand that a public process involving the local community and other interested stakeholders may be required as part of final implementation of any improvements contemplated by this MOU. 3. As part of development of the Plan, Dominion shall consult with the County with respect to Dominion's efforts to minimize fugitive dust during the Coal Ash Project in accordance with all federal, state, and local requirements. 4. Dominion agrees to reimburse the County for its costs of engaging any third - party consultants to assist the County in the development of the contemplated improvements to be included in the Pian, to include: Feasibility Study/Schematic Design, establishing project scope, land/ROW/easement needs, permitting requirements, preliminary construction plans, and determining total estimated costs and schedules ("Improvements Study"), subject to an overall cap of One Million One Hundred Thousand dollars ($1,100,000.00) on such costs. Reimbursement processes for all amounts due the County for this work will be based upon the County providing contracts and supporting paid vendor invoices to Dominion for reimbursement within 30 days. The County shall make reasonable, good faith efforts to ensure the Improvements Study is completed by January 3, 2020. 5. Upon completion of the Improvements Study, the parties will coordinate to complete development of the Plan by March 31, 2020, or by such later date as mutually extended by the parties. The parties understand that the Plan, as finalized, must be both a prudent, reasonable, and cost-effective approach for Dominion's customers, and an effective solution for managing the impacts of the Coal Ash Project. Once the Plan is completed, it is the expectation of the parties that costs of future permitting and construction of the contemplated improvements, which improvements may be modified by the parties to conform with the final requirements of the Plan, would be reimbursable to the County from Dominion within 30 days of the County submitting contracts and supporting paid invoices, subject to such costs (i) being compliant with the Plan, (ii) not exceeding a pre -determined capped amount, and (iii) being deemed recoverable by the Virginia State Corporation Commission or otherwise considered prudent and reasonable in Dominion's discretion. The reasonable construction, engineering, project management, and permitting costs, plus commercially recognized contingency and inflation costs, shall be used to determine the capped amount. Any additional County amenities not contemplated by the Plan will be identified and are not reimbursable from Dominion. 6. Subject to the requirements and limitations of the County Procurement Policy, the Virginia Public Procurement Act, and any other similar laws pursuant to which the County may contract to cause the contemplated improvements to be constructed, Dominion is invited to participate with the County in any vendor procurement and selection process. 7. The County shall, to the extent that it is consistent with its authority as a political subdivision of the Commonwealth and as is consistent with this MOU, timely support Dominion's efforts to comply with its obligations under the CCR Legislation. 8. This MOU is an agreement made equally by the parties and is enforceable by the parties, and by no one other than the parties, in the Circuit Court of Chesterfield County, Virginia and in no other forum. This MOU is made in the Commonwealth of Virginia and is subject to Virginia law without regard for Virginia's laws governing conflicts of laws. To the extent that this MOU can be construed to require the County to expend public funds, the expenditure of such funds shall be subject to the appropriation of funds therefore by the County's Board of Supervisors. This MOU may be modified, terminated, and/or replaced by written agreement of the parties. (Signatures Appear on the Following Pages) 3 This MOU is agreed to by the parties as of this —day of August. gust. 2019 (the "MOU Effective Date"), as witnessed by the signatures of the duly authorized representative of each party. County: Approved as to form: CHESTERFIELD COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia County Attorney By: Name: Title: Date: Dominion: VIRGINIA ELECTRIC AND POWER COMPANY By: Name: Mark D. Mitchell Title: Vice President — Generation Construction Date: August 15, 2019 4 0 ID () 1, ,. Nu N our� rmvVo 110 / gJ .4106 ;e,✓ Z C '�^ ate%N Y° ^� rn ► N J All ,., r"' 'r. ....... . ,.N roarw,mnwwrw�, oumrwrtt"r'""^ :AXm�91%' J fi, ➢i a n 1*Ir k6uj J UJ i U - oll rYrr f, ok ce �R N y r , Lu K 'Q v� I �J far' G D Jry c lwil 077- ll fpµ Pu 7SA d ' i Aad D y " i4N J �p� f pol F+ a10 xf *' Ar i� %�/lrti /� Attachment B Guiding Principles for the Plan ® Dominion will have interim access to use Coxendale Road and Old Stage Road to haul coal ash to Dominion's landfill located on the north side of Proctor's Creek beginning as soon as the second quarter of 2020. After construction of the traffic and pedestrian bridges described on Attachment C that provide public road access to Henricus Historical Park and Dutch Gap Conservation Area, Dominion and the County will cooperate to cause vacation and/or abandonment of the portion of Coxendale Road east of its intersection with Old Stage Road and Henricus Park Road, and deeding of such vacated and/or abandoned roads to Dominion, subject to reserved emergency access easements for the County to have emergency access to Henricus Historical Park and Dutch Gap Conservation Area. After completion of construction of a new boat launch on Falling Creek, at its confluence with the James River, the County will close the Dutch Gap Boat Launch, terminate its lease of the parking area adjacent to the Dutch Gap Boat Launch, and will deed to Dominion of the County -owned parcel identified on the Chesterfield County tax records with tax identification number 809664493000000 (a/k/a the "Dutch Gap Boat Ramp Parcel"). ® Dominion, at its cost, will install a new entrance onto Coxendale Road in the vicinity of the Lower Ash Pond (as such Lower Ash Pond is identified on Attachment Q. ® Dominion and the County to cooperate to identify funding sources (inclusive of commitments from Dominion) to fund construction of the contemplated public improvements and to ensure that those improvements are constructed pursuant to a competitive bidding process that will ensure efficient use of all sources of funding for those projects. Maintain public use of certain existing facilities, [1] walking trail located along the southern slope of the Upper Ash Pond on Dominion property subject to an easement granted by Dominion to the County, [2] public access points off of Henricus Park Road, kayak launch, boardwalk and overlooks, and [3] county use of the internal Dominion roadways for purpose of accessing the outdoor recreation program area on the peninsula of the lagoon. The County and Dominion will cooperate on a schedule and protocol for periodic closures of these facilities or alternate routes for peninsula access by county staff. In addition, existing overlooks will be further subject to only being pedestrian access. Such closures will be necessary to allow Dominion to safely remove coal ash from the Upper Pond and to complete the Project as required by the CCR Legislation. (1) f-I 0 1 n 14 Attachment C Public Improvements to be Developed Pursuant to the Plan with Exhibits ® Construction of a traffic bridge across the James River generally from either or both of the parcels identified on the Chesterfield County tax records with tax identification numbers 814660727800000 and 815660879500000 (a/k/a, the former Rivers Bend Golf Course) to provide public road access to Henricus Historical Park and Dutch Gap Conservation Area. ® Construction of a pedestrian bridge with parking area in the vicinity of the terminus of Coyote Drive to provide access across the existing river channel between such parking area and Dutch Gap Conservation Area, with the possible addition of a kayak access area related thereto. ® Construction of a new boat launch/landing on Falling Creek, at its confluence with the James River, in the vicinity of the Falling Creek Ironworks site. 0 ui uj LU 2w LC . o 5 0 X 0 0 z wn; 092 0 z Z V) E c 0 Lu Lzu It w uj 2H x . -, cm III JL • IYIi )IN At • IYIi INCA, co QL gy ILI ANSI AM, • of, 13 I Ellm tog ��- � �' ° '� r�,�,,�}� �-, 1-1 UO I m 24 Y 1- a. Li z 0 Ll o aw Lj-j c a�u LLS— 1 1 JAMES RIVER RIVERWALK PROPERTY CIVIL WAR EARTHWORK LOCATIONS - DEVELOPMENT STUDY MAP Chesterfield COunty Parks & Recreation 11.25.15 4. 174 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 13.C. Subiect: New Business - Health Department/Legionella Update County Administrator's Comments: County Administrator: Board Action Requested: No action required. Summary of Information: Dr. Samuel and staff will present services, community health endeavors, in Chesterfield County. information about health department and an update on Legionnaire's disease In addition, David Johnson, Risk Management Director, will provide an update on the 36 school facilities with similar cooling towers as those that were tested by the State Health Department and Center for Disease Control. Preparer: Dr. Alexander Samuel Title: Director, Chesterfield Health District Attachments: 0 Yes 1-1 No 4 00,0203 an b\1c Nea�N Health Department Update Alexander P Samuel MD MPH Health Director Chesterfield County Board of Supervisors Work Session August 28th, 2019 Changes in US Life Expectancy go $o 76.9 Contributors: 7a 682 �: '3o Clinical Medicine 6o(EARS r 50 47.3 � out o" C years 40 30 20 Public Health 10 25 out of 30 years o Life Expectancy at Birth 01900 1950 2000 Adapted from CDC, National Center for Health Statistics, Health, United States, 2006. Hyattsville, MD: NCHS; 2006. 8/22/2019 Coin liggi-th Rankjngs Robert Wood Johnson Foundation University of Wisconsin Rank all US counties by state 133 Virginia Counties Ranked by: Rank 1-33 Rank 34-66 67-100 Rank 101-133 • Health Outcomes 2019 HEALTH FACTORS • Length of Life (50%) • Quality of Life (50%) • Health Factors • Health Behaviors (30%) • Access to Care (20%) • Social & Economic (40%) • Physical Environ. (10%) 17 www.countyheaIthrankings.org Rank 1-33 Rank 34-G6 Mank 67100 IMRank 101133 I 8/22/2019 2-Q15 2'016 I '2'017 '2018 HealthOutrom 'es.25, 27 25� 86 29 Health Factors . . 16, 1.-.16 1 18 1 �5 215, 17 Locality Health Outcome Rank Loudoun I Arlington 2 Fairfax... 3. Falls Church City 4 Albemarle York 6 'Al , ex andria ' City, j Poquoson City 8 Prince Williarn 9 Goochland 10 CT 3205 2 8/22/2019 The Health Rankings Model HEALTH OUTCOMES 11=1=,FwT2 to include Population Health Length of Life [50%) k�cwledge and tools a 7 i Q uallty of Life (50%) Indicate current county Health Status public health of public health health SII ISI Tobacco Use • Length of Life and public health United States and community Diet & Exercise • Quality of Life • Focus limited to J Alcohol& Drug Use agency programs r improve social Sexual Activity determinants of heafth AccesstoCme Quality of Care HEALTH FACTORS Education Employment Influence Health Outcomes Income • Can be Modified ll Social Support Community Safety Predict future county health . . ... ... Air & Water Quality 9,19MY.-VIN N Houslng&Transit Public Health transitioning.... to include Population Health "o n d k�cwledge and tools a 7 for .�h or both medicine and Systematic oevelopment •1,voloprnent public health of public health health SII ISI ove,, "'enta, agency - Uneven access to care governmental agency capacity across the Engage multiple sectors and public health United States and community partners to generate • Focus limited to co lectiv. impact tradil public health agency programs r improve social determinants of heafth 0;5',0206 3 N Localities we Serve Chesterfield County City of Colonial Heights Powhatan County V/DHv1 RGINIA DEPARTMENT dF HEALTH To protect the health and promote the well-being of all people in Virginia. Health District Funding Streams Total = $8.4 million mu State Allocation a Locality Funding v Earned Revenue Grant Funding rem„/ v«�l 111111 I x.E✓i” +<fa 0 0 N 8/22/2019 Direct Care Services Protect our Food & Water Community Prevention 0 • Provision of services to Enforce Environmental Health Codes • PH Preparedness & Response under/uninsured • Communicable Disease • Assurance role Intervention • Population Health o - ll E)ISeasLM Health Department Services 0 p 0 Direct Care Services • Immunizations • WIC Nutrition Program • Family Planning • Maternity Care Services • STI Diagnosis & Treatment • TB Screening & Management • Child Safety Seats • Other: Vital Records Protect our Food & Water Enforce Environmental Health Codes: • Private Well Permitting • Septic System Permitting • Food Establishment Inspections • Food Safety Training 8/22/2019 1 Communitv Prevention Community Health Planning STEP ONE: Assessment Chesterfield County Health Needs Assessment • Steering Committee formed (Summer 2018) • Data Review: Health Indicators, Social Determinants of Health, etc. • Community Health Survey Distribution & Focus Groups County Health SWOT Analysis • Preliminary Findings Report due in Autumn 2019 STEP TWO: Action • Community Health Improvement Plan (Evidence Based Approaches) • Collective Impact Approach Preparedness & Responsp^� Communicable Disease Intervention Population Health 8/22/2019 8/22/2019 Legionellosis cases, Metro Comparison, 2010-2018 and 2019YTD* 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019YTD a Chesterfield* -Henrico Richmond ',, Hanover 8/22/2019 C 'r� -P-�, -f-'p A!" ll�g��Il 8/22/2019 8/22/2019 Greenfield Elementary School Both units were in use. Technician shut them down for sampling Chemical barrel with opened date of 2012. This is a 6 month supply Alarm read "Biocide Lockout' Grates were stuck shut. Had to break the clamp to get into the CT Notable scale and moss LPI Field PCR positive at 170-180 GU/mL Culture detected LPI in all 5 samples taken Temp was 96-1 OOF (15-20F higher than average) r11: Water Chemistry, Inc. Report June 2019 ► 38 total school Cooling Towers noted on the report ► 1 CT is under warranty and not assessed; 1 is a temporary and no parameters were assessed ► 16/36 had pH below the set parameter of 8.0-8.8 ► 17/36 had phosphonate below the set parameter of 5-15 ► 8 towers had both low pH and low phosphonate ► 28/36 had notes that parts were in need of repair or replacement for the CT to operate correctly --including controllers, injection pumps, inhibitor pumps, solenoid valves, etc. ► These items are all essential to the proper functioning of a CT and to ensuring that disinfectant and descaler can cycle through the system appropriately 8/22/2019 Legionella 2019 Cooling Towers DEPARTMENT OF RISK MANAGEMENT AUGUST 28, 2019 Issue is potentially bigger than a 00 handful of schools 1—�,1�ir>� 0 ma c� Overview - Cooling Tower Maintenance ► CCPS currently operates 49 cooling towers on 34 school sites. ► CCPS and Chesterfield County Government contract with Water Chemistry, Inc. to provide monthly chemical treatment of their cooling towers. ► Chesterfield County Government currently operates 5 cooling towers on 5 sites ► Chesterfield County Government performs monthly visual inspections in conjunction with the monthly chemical treatments performed by Water Chemistry. ► Chesterfield County Government currently performs annual cleaning and Legionella testing at the end of the cooling season. In August 2019 they have implemented an increased frequency of cleaning and expansion of Legionella testing and additional Heterotrophic Plate County (HPC) testing to twice a year (every six months). Current Activity ► CCPS has contracted with 3 companies to have all of their cooling towers disinfected and cleaned by August 2611' ► Following Risk Management's guidance, CCPS contracted with consultant to conduct a visual assessment and Legionella sampling after the cooling towers have been disinfected and cleaned to confirm the efficacy of the disinfection and cleaning activities and ensure student, citizen and employee health and safety. ► Due to the concern for Public Health, Risk Management contracted with independent environmental consultant to document conditions and sample for Legionella at all of the CCPS cooling towers. Expect completion of report around October 1 st. ► The scope of work contracted by Risk Management includes obtaining a visual assessment and Legionella sampling where possible before the cooling towers have been disinfected and cleaned. Due to the timing of the work, the consultant has not been able to perform assessments of all cooling towers prior to cleaning and disinfecting taking place. ► As of August 21 S', assessments at 13 of the 34 school sites have been completed. Of these 13 sites, disinfection and cleaning has been completed on 8, including all 5 of the schools tested by CDC (Greenfield ES, Midlothian MS, Hopkins ES, Meadowbrook HS, and Falling Creek MS). 8/23/2019 p No detectable Legionella in samples is the desired goal. Difficult to sustain as Legionella is ubiquitous, and grows rapidly. Positive findings require remedial action to reduce likelihood of amplification. < 10 Warrants immediate visual inspection, monitoring of tower for biofilm development, assessment of biocidal water treatment levels by experienced HVAC maintenance personnel. If issues are identified, additional remedial actions are required. Immediate Inspection of the system by experienced HVAC maintenance personnel and clean towers if 10 determined to show signs of biofilm growth, scale or debris. Evaluate biocide concentration and take additional steps if required to adjust concentration, pH, shock treat, etc. Consider more frequent monitoring, and other actions to help evaluate and reduce chance of Legionella amplification. Immediate inspection, cleaning, and biocide treatment of the cooling tower system by experienced HVAC 100 maintenance personnel. Additional steps may include shutdown of fan, more frequent biocide application or increasing the existing biocide concentration, pH adjustment, additional halogen (chlorine) "shock" water treatments, repair/replacement of inoperative equipment, more frequent monitoring, or any other action deemed necessary to reduce Legionella levels. Follow-up post cleaning sampling for Legionella to assess efficacy of disinfection; continue sampling on monthly basis for minimum of three months to ensure control. Ensure appropriate measures are taken to prevent employee exposure during all cleaning activities. Immediate shutdown of fan on cooling tower systems and notification of personnel In area. Immediate >1000 halogen (chlorine shock) disinfection of tower basin, piping and circulation equipment, cleaning with surfactant, physical removal of biofilm, draining of basin, and additional biocide treatment. Repair/replacement of inoperative equipment if required. Work to be performed by experienced and qualified HVAC maintenance personnel. Implement ongoing post cleaning Legionella sampling and continue sampling on monthly basis for minimum of three months to ensure control and assess efficacy of disinfection. Ensure appropriate measures are taken to prevent employee exposure during all cleaning activities. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 W 1749" AGENDA Meeting Date: August 28, 2018 Item Number: 13.D. Subiect: New Business - Capital Facility Forecasting County Administrator's Comments: County Administrator: Board Action Requested: No action required. Summary of Information: Staff will provide the Board an update on the capital facility forecasting project and related land development processes. Staff reported to the full Board last December and at the joint Audit and Finance Committee of the Board of Supervisors and School Board in June 2019. The presentation includes previews of new dynamic reports displaying aggregated and expanded data sets; information on the related land development process; and information on existing and refined best practice processes for the delivery of capital facilities. The intersections between the comprehensive plan, facility forecasting, and processes for delivering capital facilities will be shared during the presentation. Preparer: Allan M. CarmodV Attachments: E Yes F-1 No Title: Finance Director 8/22/2019 Cly' 3 2 JL 8/22/2019 Investment in new technology and improved methods will provide: ■ Single source of data for County and CCPS and community members ■ Refined analytical capabilities for: ■ Facility forecasting ■ Establishing special program locations (schools or county) ■ Land use planning: e.g., special area plans, "what -if" scenarios, testing housing densities ■ Facility impact analysis Improved, easy to understand interactive reports ■ Functionality will evolve overtime 4', 14 8/22/2019 Silo data is being replaced with connected data from multiple sources ■ Chesterfield County Public Schools (New: student waivers; special programs - CBG, Autism) ■ Real Estate Assessor (New: sales activity,- housing ctivity;housing types) ® Building Inspections (new home construction activity) ■ Geospatial Information Services (GIS) ® County Planning (New: improved development potential analysis) ■ Virginia Department of Health (New: births by area) ■ Virginia Department of Education ■ United States Census Bureau 10-15 year historical records accumulated 8/22/2019 Facility decisions follow defined pathways ■ Comprehensive Plan/ Public Facility Plan ■ Demand generation report (New: updated annually) ■ Impact mitigation strategies (redistricting; flexible program locations; facility expansions,- optimized class scheduling) ■ Land acquisition and site selection strategies (advance purchase; proffered sites) ■ Capital Improvement Program 11 8/22/2019 Apoi— UPS 51'" VDOr VDH N""4 p.0 Housing Pipeline (updated quarterly) Estimated Development Time I New 8/22/2019 n. irrµ (..Mail u�ao:;ni n� ze, zmv )o:a3 AM snrx +VQyrF*r r rnrWA$4rFear¢•frald.d^c>;: nnt•z, A1rP.Iran<'nnt-aMf••rFrat.�rtu•Id.gnv>;Ieggatt, Intlrir.+i <nl¢eettS,Pt;t'Featvrfieldor'v>;agv;ley,Karen <gahelvN'L@<hn,t¢fieid.govv; (m th, ImzvrcW atimitFl W IIuFastmrfi¢ttlgnv. 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Plensa review prior !O Ury TRC nreeting. Should you h.- any q-1-11 or 11 w¢ may be of further nxs1 tanto, pinvae contact U,,da Orr at (8D47 }3]b533 or via email at .111@11 r""WhOdplov. 1111 I Chesterfield County Public Schools, Community Development departments, Budget & Management, County Attorney, Fire & EMS, Building Inspections, Libraries, Right of Way, Parks and Recreation, Police, Assessor, VDOT Demographic, housing, and land development stats Web page, budget documents, interactive reports (coming soon) Zoning case public notifications Posted property signs, mailed notices, web page, public advertisement, text/email alerts Zoning case staff reports Web page, public advertisement, text/email alerts 0 8/22/2019 Residential Development Potential Development Pipeline (14,700 units) Zoned & Vacant (26,000 acres) VA 4 C� " 15,', " 2 042, ;' 7 8/22/2019 Residential Certificates of Occupancy (2014-2018) ✓ N=7,276 ia , r J `4 x r",. 22 8/22/2019 Bon Air Elementary Enrolled Mudonts 9/30/2018 F(Ifollmolit vs. Capacity School Desitin Capacity 711 Select a 5,1,-1 13- A, [1--Wy Facility Condition Index September 30 Historical Enrollment with 2 -year Projection 2017 ep of 0,41 1500 2027 'll 1 I:J,281/6 I I Ag, 01 SO-( 7, A 56 %l z, Home Sales vs. YoY% Change in Student Enrollment �uuuu �._ '..�. �mre � '... � 'l.w 2005 IAK 200, 2007 2008 2004 2010 2011 2012 2013 mmr 2014 i mm 0m 2015 2018 201, IOP 201. YoY% Change in Student Enrollment 01 a UM 20% 0% Total New Home Sales (2005-2018) 7 8/22/2019 10 8/22/2019 W1 Design Program 2019 Fall 2020 Difference Projected F2020 Capacity Capacity Program Projected Enrollment as %of (18-19) Capacity Enrollment 18-19 Program Adjustment (w Pre -K) Capacity (2019 (where Program Capacity Schoolknown) . .............. ..... - for Watkins) ELEMENTARY 711 705 643 62 91% BON AIR ELEM GORDON, WW ELEM 834 771 940 705 708 799 604 561 698 101 147 101 86% 79% 87% GREENFIELD ELEM OLD HUNDRED ELEM PROVIDENCE ELEM _ 820 820 696 647 651 561 45 86 94% 87% REAMS ROAD ELEM ROBIOUS ELEM 892 1,022 820 721 904 745 851 747 870 664 -26 q' -19 81 104% P 102% 89% WATKINS, JB ELEM WEAVER, BETTIE ELEM TOTAL 7,630 6,630 5,999 1,424 578 -57 .................. -._................ _._... __._.._. 104% ................................................................... ...... ........................_...................... ........... MIDDLE SCHOOL MIDLOTHIAN MIDDLE1,367 PROVIDENCE_ MIDDLE _ 1,126 1,166 -40 104% ROBIOUS MIDDLE 1,333 3,826 1,246 3,836 87 -10 93% 100% TOTAL 1,920 1,913 -20 7 100% HIGH SCHOOL* MIDLOTHIAN HIGH_ MONACAN HIGH1,900 1,489 411 78% _.._....- ._......_._........................ .................. __.._.__...... _............... __.... __- TOTAL 3,820 3,402 398 W1 8/22/2019 Household Student Generation Factors by Attendance Zone, (SAMPLE, 2017) BAILEY BRIDGE 12 'J l ff I I / I I 12 Remainingtasks ■ Complete enrollment forecasting model ■ Finalize demand generation report (New: updated annually) ■ Continue creating reports and dashboards (dynamic reporting tool; work toward public facing self service) ■ Continue process for Fire & EMS (continue some processes utilized for student enrollment) ■ Coordinate findings with FY2021 Capital Improvement process Board of Supervisors Meeting M, 8/22/2019 13 �o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 28, 2019 Item Number: 13.E. Subject: New Business - Approval of Grant Agreement with JRL Land LC County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve a Grant Agreement with JRL Land LC. Summary of Information: Chesterfield County is currently experiencing a severe lack of existing industrial space for lease or sale. This lack of space has resulted in the County being unable to compete for several recent projects resulting in the capital investment and job creation going to other localities. In an effort to get industrial space under construction Chesterfield Economic Development is proposing a grant through the EDA to JRL Land LC a long-term Chesterfield industrial developer and building owner. The grant will refund the marginal increase in real estate taxes paid by JRL Land LC each year for three years or until the building is 750 leased. In consideration of a grant from the County and the EDA, JRL Land LC has agreed to invest at least $10 million on its land in James River Logistics Center to construct a 320,960 square foot speculative industrial shell building and make that building immediately available for lease. The property is located at 1601 Bellwood Road in the Bermuda District and is currently zoned I-3 Heavy Industrial. Current activity in the region has resulted in all of the new speculative industrial buildings in neighboring localities being leased prior to completion of construction. Based on current demand the same is anticipated for this building. Recommendation: Staff recommends approval. Preparer: Garrett Hart Title: Director of Economic Development 0623:115612.1(115613.1) Attachments: Yes No 9 ,�, 4 GRANT AGREEMENT This Agreement (the "Agreement") made this day of 2019, by and among the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (the "County"), the Economic Development Authority of the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (the "EDA"), and JRL Land LC, Richmond, Virginia 23219 ("JRL"), recites and provides as follows: Recitals WHEREAS, JRL plans to invest at least Ten Million and no/100 Dollars (10,000,000.00) in Chesterfield County to construct a 320,960 sq. ft. of Class A+ office/warehouse space in James River Logistics Center ("Project"); and WHEREAS, the County has determined that locating and constructing the Project in Chesterfield County will provide significant economic benefits to Chesterfield County in terms of capital investment and employment; and WHEREAS, in order to assist and promote the development of the Project in the County, the County and the EDA have agreed to make an economic development grant to JRL, through the EDA, subject to the terms of this Agreement (collectively, the "Grant"); and WHEREAS, it is the desire of the parties to enter into this Agreement in order to set forth the understanding of the parties in connection with the Grant and the conditions thereof. NOW, THEREFORE, in consideration of the terms and provisions set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the parties, it is agreed as follows: 1. Grant Terms. In consideration of and conditioned upon JRL's performance provided herein, the County and the EDA agree, subject to the annual appropriation by the County's Board of Supervisors, to grant to JRL a sum equivalent to 100% of the marginal increase in real estate taxes generated by the Project and paid to the County from the effective date of this Agreement until the building is 75% leased or three years from the date the Project obtains a certificate of occupancy, whichever occurs first. Such amount shall be verified by the Treasurer and Real Estate Assessor of the County. 2. Performance Obligations. In consideration of and condition precedent to receiving the Grant, JRL and/or its affiliates shall have invested at least $10,000,000 in capital expenditures for construction of the Project by July 31, 2021 (the "Performance Date") which will be supported by verifiable documentation provided to the EDA and/or County upon request. 3. General Provisions. (a) County's Right to Inspect. The County and/or EDA shall have the unlimited right to inspect the Project and have reasonable access to JRL's records related to the operation and leasing of the Project which the EDA and/or County determine are necessary to verify compliance with this Agreement. (b) Notices. All notices and other communications required or permitted hereunder shall be in writing and directed as follows: If to the County, then to: Dr. Joseph Casey, PhD County Administrator P.O. Box 40 Chesterfield, Virginia 23832 If to the EDA then to: Chairman Economic Development Authority c/o Chesterfield County Department of Economic Development 9401 Courthouse Road, Suite B Chesterfield, Virginia 23832 is 5 Director of Economic Development County of Chesterfield 9401 Courthouse Road, Suite B Chesterfield, VA 23832 With a copy to: County Attorney P. O. Box 40 Chesterfield, Virginia 23832-0040 If to JRL Land LC, Mari tn- With a copy to: Edward D. Mitchell JRL Land LC 1415 East Main Street Richmond, VA 23219 Beverley L. Crump, Esquire 100 Shockoe Slip, 3rd Floor Richmond, Virginia 23219 All such notices and communications shall be (i) delivered by certified or registered mail, return receipt requested, and postage prepaid or (ii) delivered by deposit with a reputable overnight delivery service. (c) Amendments. Neither this Agreement nor any term, covenant, or condition hereof may be modified or amended except by an agreement in writing, executed, and delivered by the parties hereto. (d) Assignment. This Agreement may not be assigned by JRL without the prior written consent of the EDA. (e) Conditions Precedent. The obligations of JRL, the County and the EDA under this Agreement are expressly conditioned upon approval of the County's Board of Supervisors and the appropriation by it of the necessary funds. (f) Joint Obligations. The provisions of this Agreement requiring two or more parties to take action together require the named parties, acting in good faith, to take all actions reasonably possible and within their power to accomplish the result indicated. 3 (g) Counterparts. This Agreement, which includes the Exhibit attached hereto and incorporated herein, may be executed in counterparts, and if executed in counterparts, each such counterpart shall constitute one and the same instrument. (h) Non -Waiver. No party hereto shall be deemed to have waived the exercise of any right hereunder unless such waiver is made expressly and in writing, and no such waiver of any such right in any one instance shall be deemed a waiver as to any other instance of any other right. (i) Completeness; Modification. This Agreement constitutes the entire agreement between the parties with respect to the transactions contemplated hereby and supersedes all prior discussions, understandings, agreements, and negotiations between the parties. This Agreement may be modified only by a written instrument duly executed by the parties. All rights and obligations of the parties shall survive the Closing and not be merged in the conveyance of the Property. 0) Severability. If any term, covenant or condition of this Agreement, or the application thereof to any person or circumstance, shall to any extent be invalid or unenforceable, the remainder of this Agreement, or the application of such term, covenant or condition to other persons or circumstances, shall, at the option of JRL, not be affected thereby, and each term, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law. (k) No Partnership. This Agreement does not and shall not be construed to create a partnership, joint venture, or any other relationship between the parties hereto except the relationship specifically established hereby. 4 (1) Days. If any action is required to be performed, or if any notice, consent or other communication is given, on a day that is a Saturday or Sunday or a legal holiday in the jurisdiction in which the action is required to be performed or in which is located the intended recipient of such notice, consent or other communication, such performance shall be deemed to be required, and such notice, consent or other communication shall be deemed to be given, on the first business day following such Saturday, Sunday or legal holiday. Unless otherwise specified herein, all references herein to a "day" or "days" shall refer to calendar days and not business days. (m) Applicable Law. This Agreement shall be subject to and interpreted in accordance with the laws of the Commonwealth of Virginia. Any action brought to enforce this Agreement shall be brought in the Circuit Court for the County of Chesterfield, Virginia. WITNESS the following signatures and seals. JRL LAND LC IN Name: Title: Date: COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia Name: Title: Date: 5 ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia in 0623:115613.1 Name: Title: Date: August 28, 2019 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. Donna Madden 2. Phil Lohr 4. Brenda Stewart 5. Cynthia Wright IZ"U 6 H Evening Session #2 (End of the Evening Agenda) 2. 3. H 5. BRENDA L. STEWART 5911 Woodpecker Rd Chesterfield, VA 23838 Phone: 804-313-9911 E-mail: bl-stewart@comcast.net August 28, 2019 REMARKS TO BOARD OF SUPERVISORS DURING PUBLIC COMMENT PERIOD When the School Board has refused for three years to acknowledge and address the documented management malpractice by their Chief Operations Officer, whose failings continue to affect the health, safety and welfare of the students, teachers and other CCPS staff, it is time for this Board to act as I requested in May 2017. At that time I sought "a review and analysis of all school division functions other than strictly academic ones to determine which functions may be consolidated with county functions or transferred to county administration." Of the examples I shared, it has become imperative that maintenance of the County owned buildings and equipment and associated custodial services be the first support services to be handled by the County as soon as an efficient and effective transfer can be accomplished. The COO's official actions have been documented to be dishonest, COO decisions have had to be reversed at great expense, and costly consequences such as premature failure of critical equipment have resulted from management malpractice by the COO. Upon her resignation from CCPS, the Chief Financial Officer (CFO) wrote the following in her June 8th letter to the School Board and Superintendent: "I have repeatedly requested access to this system (School Dude) to do my job effectively and constantly was told no by the COO even after she was directed to provide me such access by the Deputy Superintendent and the Superintendent." Repeatedly blaming the Supervisors for underfunding a school system that has yet to responsibly establish reasonable spending priorities at the division level is unacceptable and does not address the real problem—management malpractice. Thus, there is no reason to hope that the School Board or Superintendent will address the real problem in the wake of the latest crisis involving maintenance of HVAC equipment and the yet unacknowledged major mistakes in administering the custodial services contracts. The taxpayers of this County can no longer tolerate or accept allowing the school division to imagine a tomorrow in which its managers can competently perform academic support functions such as cleaning and maintaining the buildings and associated equipment that we have funded without actually delivering acceptable results. The COO's management malpractice has created a toxic physical and working environment in CCPS that cannot be defended with quips such as "hindsight is 20/20." The School Board Chairman is acting irresponsibly by making such comments. The public both deserves and demands better leadership. These egregious failures of CCPS constitute compelling cause for the Supervisors to proceed with haste to handle cleaning and maintenance of the buildings. Other consolidations can follow as soon as such integration can be prudently managed. CHESTERFIELD COUNTY BOARD O SUPERVISORS AGEV84�!!!-- Page 1 of 1 Meeting Date: August 28, 2019 Item Number: 17.A. Subject: Public Hearing to Consider Amending Chapter 9, Article XIX of the County Code Relating to the Chesterfield Towne Center -Southport Area Service District County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a public hearing to consider the attached ordinance amendments to Chapter 9, Art. XIX of the County Code. Summary of Information: The Chesterfield Towne Center -Southport Area Service District was established by ordinance in 2009 to fund installation and maintenance of landscaping in medians near the Chesterfield Towne Center Mall. The Greater Southport Business Association representing the business owners of this district have been active supporters of the creation of this district and are requesting that funding be continued for another 10 years. The district maintains and improves the median landscaping along a portion of Midlothian turnpike and is funded by a supplemental real estate tax assessment of $.02 per $100 of assessed valuation for properties located within the district boundaries. By ordinance, the existing district expires January 1, 2020. The proposed ordinance would extend the life of the district to January 1, 2030 to continue the funding mechanism for median landscaping maintenance. The proposed ordinance would not change the tax rate of $.02 per $100 of assessed value, the properties included in the district, or the benefits provided by the district. A list of affected property owners is attached. Preparer: Daniel Cohen Title: Director of Community Enhancement Attachments: 0 Yes 1-1 No : n ",a;I AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 9-258, 9-259, 9-261, 9-262, AND 9-263 RELATING TO THE CHESTERFIELD TOWNE CENTER -SOUTHPORT AREA SERVICE DISTRICT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 9-258, 9-259, 9-261, 9-262, and 9-263 of the Code of the Coun02of' Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: ARTICLE XIX. - CHESTERFIELD TOWNE CENTER— SOUTHPORT AREA SERVICE DISTRICT Sec. 9-258. - Definitions. The following words shall have the following meaning within this article: Director ef' alkza6en: The director of r-evitalization the department of community enhancement of Chestef fie' a County or designee. District: The Chesterfield Towne Center—Southport Area Service District. Maintenance: Regular and routine care of landscaped medians, consistent with professional commercial landscaping maintenance standards, replacement of dead or diseased plants, supplemental plantings; and removal of trash and debris from landscaped and hardscaped medians. Map of the district: The Map entitled "Chesterfield Towne Center - Southport Area Service District" dated r„ ly 29 2009 August 2015 and prepared by the Chesterfield County Revitalizatia Of ee GIS Section and that is on file with the director of r -e .ital .,., That map also shows the boundaries of the district; and all parcels located in the district. Plan of the district: The plan entitled "Midlothian Initiative to Revitalize Rights -of -Way" prepared by Timmons Group dated July 29, 2009, and as may be subsequently amended. That plan is on file with the director of revitalization, and shows the iands,,.,ping to be installed within the disttiet. Sec. 9-259. - Establishment of the Chesterfield Towne Center—Southport Area Service District. Pit Pursuant to Code of Virginia, § 15.2-2400 et seq., and to Sections 2.1 and 2.4 of the Charter of the County of Chesterfield, there is hereby created in the county the Chesterfield Towne Center—Southport Area Service District. Sec. 9-260. - Boundaries of the district. 3123:115392.1 The boundaries of the district shall be defined as shown on the map of the district. Sec. 9-261. - The purpose of the district and the facilities and services proposed within the district. The purpose of the district is to provide high quality landscaping and !a-adseaping median maintenance on the Midlothian T„« pike median within the this*-iet as ^h^,,.,, on consistent with the plan of the district. Absent this service district Tthe eurrrt condition of landscaping and maintenance of the median could potentially degrades the appearance and image of the district in a way that, over time, can lead to lower business customer satisfaction, reduced property values, lesser decreased business activity, and blight. The !Landscaping matefials to be installed afe illustfated on the plan of the distr-iet. The final installation and median maintenance design shall meet the requirements of the Virginia Department of Transportation and shall be approved by the director of ,-evitaliz . The ei#ife medians of Nfidleihian Turnpike thfough described in the plan of the district shall be periodically mowed, pruned and planted with seasonal annual flowers. Debris shall be removed and other maintenance shall also be performed as necessary to maintain a high quality landscaping appearance. Sec. 9-262. - Plan for financing the facilities and services within the district. The installation 4 -landscaping and maintenance of the Midlothian Tu , ike medians within the district shall be financed by a $0.02 per $100.00 of assessed value, supplemental real estate tax placed on all real estate located within the district. This tax is in addition to the real estate tax imposed on real estate in the county pursuant to the county's annual tax levy. The supplemental tax shall fund eenstfuetio ^„a landscaping and maintenance costs of the project for a period of ten years. The supplemental real estate tax of $0.02 per $100.00 of assessed value shall expire on January 1, 202-0 2030. Sec. 9-263. - Benefits that can be expected from the project. The proposed landscaping and maintenance will improve the image of Midlothian Turnpike, which is the primary transportation and access road through the district. This project will provide benefit to properties throughout the district. Customers, employees, residents, and visitors to the businesses in the district form impressions of the businesses and properties within the district based on the appearance and condition of Midlothian Turnpike. A -Quality landscaping installation the ee te,. median of Milothia T,,.., ike and a high quality of maintenance will provide a positive image and appearance for the property and businesses within the district. This project will assist in sustaining this important business area and preventing blight and deterioration. Sec. 9-264. - {Recording of ordinance.} 3123:115392.1 2 An abstract of this ordinance [article] shall be recorded among the land records of the clerk of the circuit court of Chesterfield County so as to place subsequent purchasers of any property located in the district on notice of the supplemental real estate tax imposed pursuant hereto. 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Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date August 21, 2019 Date Category Description Ad Size Total Cost 08130/2019 Meetings and Events TAKE NOTICE Please take notice that the Board of Supervisor. 4, 281 L 7,636.20 Publisher of the ' Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Please take n was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 08/07, 08/14, 08/21/2019 The First insertion being given ... 08/07/2019 Newspaper reference: 0000978195 Sworn to and subscribed before me this Wednesday, August 21, 2019 rn 19".' L9.00's I No 00- wro!'j- -Pj State of Virginia City of Richmond My Commission expires �\"m- -I i Billing Rep re entative Kimberly S. Funds NOTARY PUBLIC Commonwealth of Virginia Notary Registration Number 356753. Commission Expires January 31, 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU TAKE NOTICE Please take notice that the Board of.Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, August 28, 2019 at 6:00 pp m,, in the County Public Meeting Room at the Chesterfield Administration euilding, Rt. 10 and Lori Road, Chesterfield, Virginia, will hold a public heanng to consider the enactment, pursuant to 815.2-2400, et. sea, Code of Virainia,1950, as amended, and pursuant to g§2.1 and 2.4 of the Charter of Chesterfield County Virginia as amended, of an ordinance to amend the Chesterfield Towne Center -Southport Area Service District, which fi- nances median landscaping and quality maintenance and which imposes certain taxes upon the owners of property located in the District, by.ex- tending the District's sunset date to January 1, 2030. A list of the owners of property located in the District, and the tax map parcel number of the parcels which they own, is set forth below. Landown- ers:may appear at the public hearing and, if they wish, show cause against the proposed amendment. Copies of the ordinance; Map of the District, for between and Plan of the District are available public viewing 8:30 a.m. and 5:00 p.m., Monday istrator's Office. After the public hearing, appropriate changes or corrections may be made to the through Friday, in the Chesterfield County Admin- ordinance. The hearing is held ata public facility.designed to be accessible to persons with disabilities. Any facility or need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, persons with questions on the accessibility of the at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than August 23, 2019. 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9901 Lori Road Chesterfield, VA 23832. Re:.MIRR Project Dear Ms. Haley: Please allow this letter to serve. as the Greater Southport Business Association's (GSBA) unequivocal . support of extending the Chesterfield Towne Center —Southport Area Service District, also known as the Midlothian Initiative to Revitalize Rights of Way (MIRR) program for the length of time deemed appropriate by the County Board of Supervisors. As you know, MIRR is a special project of the GSBA, initially started in 2009 and set to expire at the end of this calendar year. MIRR was established to address and cure the deterioration of the medians and turn lanes on the Rt 60 business corridor in the area of the Southport Business.Park. Through a very limited,, but highly effective tax assessment on businesses in that area, necessary funding has brought needed improvement and maintenance to these median and turn areas: MIRR has been the main force behind improving the visual acuity and functionality of this area. This Rt 60 corridor in the area of Chesterfield Towne Center is arguably the most important economic section of the entire County. The funds gathered have allowed the contractor to plant beautiful and seasonal flowers and foliage which have enhanced and maintained the median strips. Since its inception in 2009, the interests of the businesses in this part of northern Chesterfield have not only been protected but property values have continued to rise and the tax base expanded which benefits the entire County. Our Board of Directors has voted unanimously to recommend to the Board of Supervisors that the program be continued.at its current level. Thank you very much for your consideration of this proposal. Respectfully submitted, Robert P. Kelland,lr. President, Greater Southport Business Association Fro CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 149 AGENDA Meeting Date: August 28, 2019 Item Number: W.B. Subiect: PUBLIC HEARING: To Consider the Abandonment of a Portion of Meadowville Road, State Route 618 County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached resolution to abandon a portion of Meadowville Road, State Route 618, from the Secondary System of State Highways. Summary of Information: On July 24, 2019, the Board authorized the posting and publishing of notices to abandon a portion of Meadowville Road, State Route 618, from the Secondary System of State Highways. The abandonment is for the development of Meadowville, Section 7. This request has been reviewed by county staff, the Virginia Department of Transportation, Comcast and Verizon. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager F-1 No 0 ; 00258 VICINITY SKETCH Public Hearing: To Consider the Abandonment of a Portion of Meadowville Road, State Route 618 0 4 -5- 0 7- 0 -Z 0 rn C, 40 L RBOA X �Rff \1 �E� 4 MEADOMILLE RD . . . . . ........ --4 Portion of Meadowville Road, State Route 618, to be Abandoned 0 co e%0 0 0 DECLARATfONA.v 0 4AV N A- *, E S 1 inch = 583 feet 0 0 2- 5c,35 Changes in the Secondary System of State Highways Meadowville Road, State Route 618 Chesterfield County, Virginia Helmway Drive A B Meadowville Road Abandon State Route 618 Meadowville Road State Route 618 jC A - B 0.13 Miles 0 r - U1 U) N Chesterfield County Real Property Office W*E June 21, 2019 I inch = 417 feet --- -------- Ct 00260 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held in the Public Meeting Room at the Chesterfield Administration Building on August 28, 2019, at 6:00 p.m. RESOLUTION and ORDER WHEREAS, a sketch has been provided to the Board of Supervisors of Chesterfield County depicting a portion of Meadowville Road, State Route 618, to be abandoned from the Secondary System of State Highways; and, Whereas, pursuant to a resolution of this Board, dated July 24, 2019, the required notices of the County's intention to abandon a portion of Meadowville Road, State Route 618, from its intersection with N. Enon Church Road, State Route 746, to its terminus 0.13 miles east of N. Enon Church Road, State Route 746, identified as segment A -B on the attached sketch, have been given in that: on July 26, 2019, a notice was posted in at least three places along Meadowville Road, State Route 618, east of N. Enon Church Road, State Route 746; and on August 14, 2019, and on August 21, 2019, a notice was published in the Richmond Times -Dispatch having general circulation within the County announcing this Public Hearing to receive comments concerning the proposed abandonment; and on July 26, 2019, notice was sent to the Commissioner of Highways; and, WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuation of a portion of Meadowville Road, State Route 618, segment A -B, a distance of approximately 0. 13 miles, since it serves no public necessity and is no longer necessary as part of the Secondary System of Highways. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby abandons the above described segment of Meadowville Road, State Route 618, and removes it from the Secondary System of State Highways, pursuant to Section 33.2-909, Code of Virginia, 1950, as amended. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Chesterfield Residency Engineer for the Virginia Department of Transportation at 3301 Speeks Drive, Midlothian, VA 23112. Certified By: Janice Blakley Clerk to the Board of Supervisors "3'2 L I _ ate'+I Ridpoub Tinter-311iopottl) Advertising Affidavit CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 DECEIVED AUG 2 3 2019 REAL PROPERTY OFFICE 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 Account Numbe� 6025752 Date August 21, 2019 Date Category Description Ad Size Total Cost 08/30/2019 Meetings and Events TAKE NOTICE That on August 28, 2019, at 6:00 p.m. oras so( 2 x 16 L 159.00 TA1fENOM Thal an August A 1619, at W pm. or assoon dlereaftar as may be heard, the Board of WS05 of Wefd county at it ragular meetiig• �u in& Publicl ng Room of f�list&d coumt ,Vil• gio;k'I colmdff a ResAubml ad Order to abandon a p lion of MeaWle Rand, Stite Route 61k a km oftl mis Informtion regarding N�oposand Web and Orda is on file in N Pal Rio Mce inChastadiald Nn , Virginia, and maybe ei- anedbya nteredp��ies�trrreenfha ofBamandS plrl4Manda��throughfrlday, the hoaring � held at a pylic f acli� dei graced to be accessible to per• soy will d�bliGa� Any personswlRl �astlo� on the aceessiblly os � iaLf IRy or nand f or reasanabla aceominodaba is should contact tart• h B. Blaklay, Oak 0 ft Board, at 141160. Pelson WN inter• prefer serves falhe def must notifythe0161 totheioa d nolatar MAU013,2614. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on Augus was published by the Richmond Times -Dispatch, Inc, in the City of Richmond, State of Virginia, on the following dates: 08/14,08121/2019 The First insertion being given ... 0 811 4/2 01 9 Newspaper reference: 0000985225 Sworn to and subscribed before me this Wednesday, August 21, 2019 z� Notary P blic Billing Repre ntative State of Virginia City of Richmond My Commission expires Kimberly B. HmTIG NOTARY PUBLIC Commonwealth of Virginia Notary Registration Number 356753 Commission Cxr)ires January 31, 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU �o�pG CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 4` AGENDA �RCINP Meeting Date: August 28, 2019 Item Number: 17.C. Subiect: Public Hearing to Consider an Ordinance to Move the Polling Places for Reams Voting Precinct, Five Forks Voting Precinct, and Crestwood Voting Precinct Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached ordinance to change the polling places for Reams Voting Precinct, Five Forks Voting Precinct, and Crestwood Voting Precinct. Summary of Information: The current polling places for Reams Voting Precinct in Clover Hill Magisterial District (Reams Elementary School) and Crestwood Voting Precinct in Midlothian Magisterial District (Crestwood Elementary School) are both under construction and therefore cannot serve as polling places for the upcoming November election. Additionally, the polling place for Five Forks Voting Precinct in Dale Magisterial District (Asbury United Methodist Church) is currently for sale and also needs to be moved. The attached ordinance proposes to move the polling place for Reams Voting Precinct to the North Courthouse Road Library, for the Five Forks Voting Precinct to Five Forks Village Clubhouse, and for Crestwood Voting Precinct to Bon Air Elementary School. State law requires changes to polling places to be enacted at least 60 days before the November election. Accordingly, these changes must be adopted at the August Board meeting. Although the General Assembly has enacted a moratorium on changing precinct boundaries until after the 2020 census and redistricting cycle has been concluded, this moratorium does not preclude polling place changes. Preparers Jeffrey L. Mincks Title: County Attorney 0533:115579.1 Attachments: Yes No # AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 7-3 BY MOVING THE POLLING PLACES FOR REAMS VOTING PRECINCT, FIVE FORKS VOTING PRECINCT, AND CRESTWOOD VOTING PRECINCT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 7-3 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows.• Sec. 7-3. Precinct boundaries and polling places. The following shall be the precinct boundaries and polling places for magisterial districts in the county: Five Forks Voting Precinct (210): ••• The voting place for Southside Voting Precinct shall be Asbury United a methodist Gh,,,.e 7151 W Belmont Read Five Forks Village Clubhouse, 8301 Five Forks Lane. CLOVER HILL MAGISTERIAL DISTRICT Reams Voting Precinct (408).- The 408): The voting place for Reams Voting Precinct shall be Reams Road E'efnefA ry Seho^' 10141 pe,,fas Read North Courthouse Road Library, 325 Courthouse Road. MIDLOTHIAN MAGISTERIAL DISTRICT Crestwood Voting Precinct (502).- 0533:115580.2 502): 0533:115580.2 The voting place for Crestwood Voting Precinct shall be Crestwood Elo,, ent y c,.hoo 7600 Whit4ingto Dr-i.e Bon Air Elementary School, 8701 Polk Street. (2) That this ordinance shall become effective immediately upon adoption. 0533:115580.2 U �U N L— n w z cn • w O LO N O 1-1 H r - N � Q O � � V o �p +� u 4� b v'1Q +r u v .� 1 >v v w z cn • w O LO N O 1-1 H LO C) �kll •4-J 4� u O 4-1 4- 4-J L,) 4-J rl� GJ > u rw LO C) �kll LO 6 LO CD cn H 4-J m u 4-j 4-J 4J o Piz 0 0 4� LO 6 LO CD cn H RYlchmanb gimes-Novallrb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date August 21, 2019 Date Category Description Ad Size Total Cost 08/30/2019 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 23 L 222.00 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir- ginia, at a regularly scheduled meeting on August 28, 2019, at 6 p.m. in the County Public Meeting Room,10001 Iron Bridge Road, Chesterfield, Virola will held a public hearing where persons affected may appear and present views to consider. An ordinance moving the polimp places for Reams Voling Precinct in the Clover Kill Magisterial District; Five Forks Voting Precinct in the Dale Magisterial District; and Crestwood Voting Precinct inthe A copy of the full text of the proposed ordnance and map shoving the newpolling places is on f le in the Office of the Clerk to the Board of So- perwsors and the County Administrator's Office, Room 504, 9901 Lori Road, Chesterfield, Virginia and may be examined by all interested per. sora between the hours of 890 a.m. and 5:00 p.m. Monday through Fri. day, If further information is desired, please contact the County Attor• ney's Office at (804)7481491, The hearing is held at a public facil'dy designed to be accessible to per- sons with disabilities. Any person wdh questions on the accessibility of the facility or need for reasonable accommodations should contact Jan. iceBlakleyy, Clerk to the Board, at 7481700, Persons needing interpreter services forthe deaf must notify the Clerk tothe Board no later than Au- gust 23,2019. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 08/14,08/21/2019 The First insertion being given ... 08/14/2019 Newspaper reference: 0000983351 Sworn to and subscribed before me this Wednesday, August 21, 2019 � - � �- r2►2i� Notary Public filling Rep entative Kimberly B. Hants NOTARY PUBLIC State of Virginia Commonwealth of Virginia City of Richmond Notary Registration Number 356753 Commission Expires January 31, 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU 141.19:4 V a 14 4 OX40111111 ki I BOARD OF SUPERVISORS Page 1 of 1 AGENDA 74 Meeting Date: August 28, 2019 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on September 25, 2019, at 2:00 p.m. in Room 502 at the County Administration Building. Preparer: Janice Blakley Title: Clerk to the Board of Supervisors Attachments: ❑Yes 0 ■No # 00,0268