01-13-1988 Packet
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
January 13, 1988
ITEM NUMBER:
1. A.
SUBJECT:
1. Election of Chairman
2.. Election of vice Chairman
COUNTY ADMINISTRATORt S COMMENTS:
SUMMARY OF INFORMATION:
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SIGNATURE: -to v L'B. e..
COUNTY ADMINISTRATOR
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CHESTERFIELD COUNTY
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BOARD OF SUPERVI SORS
AGENDA
January 13, 1988
MEETING DATE:
ITEM NUMBER:
I.B.l.
SUBJECT:
APPOINTMENTS
Chesterfield County Planning Commission
COUNTY ADMINISTRATOR. S COMMENTS:
SUMMARY OF INFORMATION:
The Board needs to suspend its rules to allow nomination and
appointment simultaneously of the Chesterfield County Planning
Commission. Each Supervisor appoints one representative whose
term is effective immediately and will expire December 31, 1991.
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ATTACHMENTS: YES 0
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SIGNAT URE : ~
COUNTY ADM I N I STRATOR
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
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MEET ING DATE:
January 13. 1988
ITEM NUMBER:
1.B.2.
SUBJECT:
APPOINTMENTS
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Attached is a list of the Board's cOlYUllittee assignments.
The Board should reaffirm these assignments I make changes as
necessary, etc.
ATTACHMENTS:
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SIGNAT URE : -tu v L &t-
COUNTY ADMINISTRATOR
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6-18-87
SUMMATION OF BOARD COMMITTEES
Mr.
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Maymont L ,. Of) ,',,..,,_ .
Mrs. Girone (unspecified term) ~~~-~
ABIDCO
Mr. Mayes (9/87) ~- ~
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Mr. Applegate, Mr. Daniel (~2'~1/87) ~
and Mrs. Ciroac J I~ -r ~
Transportation Safety
Mrs. -GirORe (unspecified term) ^~~
Courts COllUDittee ~
Mr. Applegate and ~. DoGrl (unspecified term)
Landfill Committee
Mr. Applegate and Mr. Mayes
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Richmond Regional Solid Waste
Mr. Mayes (unspecified term)
Tri-City MPO
Mr. Mayes (unspecified term)
Social Services
Mr. Mayes (6/30/88)
Richmond MPO ~
Mrs.~Gireac~. Daniel (unspecified term)
and Mr. Applegate
Museum committee
Mr. Mayes (unspecified term)
Crater Planning Commiss~~
Mr. Mayes, Mr. Dod~nd
Willie J. Bradley (12/30/88)
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Budget and Audit conanitt7e ( ~ f. d ) 0 ~ d.L ~
Mrl ~pplegatg and ~8. Glrone unspecl le term ~ ~
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M . G~ ne ( sp fie
Study for Lake Genito. /-: A-~oJs
Mr. Dani eland Mr s. -Gi ranD- {, unspec i f ied term)
PORT conunit~ ~
~a-and Mr. Applegate
Capital Region Airport Commission
Mr. Daniel and Mr. Applegate (4/30/88)
School Board Liaison Committee - Budget
Mr. Applegate, Mr. Daniel
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Other Committee Assignments:
alit Technical Committee
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Richmond Regional Water Resources Task Force
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VACO Executive Board
Mrs. Girone
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Effective Government Policy - Mr. Daniel
Transportation - Mr. Mayes
LegiSlative - Mr. Applegate
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEET ING DATE:
Januarv 13. 1988
ITEM NUMBER:
l.e.
SUBJECT;
Board's Meeting Schedule for 1988
COUNTY ADMIN IS TRATOR I S COMMENTS:
SUMMARY OF INFORMATION:
The Board should set the second Wednesday at 7: 00 p.m. and
the fourth Wednesday at 9:00 a.m. of each month for Board
meetings. Exceptions will be July and August when only one
meeting will be scheduled for the fourth Wednesday at 9: 00 a.m.
and December when only lone meeting will be scheduled for the
second Wednesday at 9:00 a.m.
January 13, 1988 at 7:00 p.m.
January 27, 1988 at 9:00 a.m.
February 10, 1988 at 7:00 p.m.
Februa~y 24, 1988 at 9:00 a.m.
March 9, 1988 at 7:00 p.m.
March 23, 1988 at 9:00 a.m.
April 13, 1988 at 7:00 p.m.
April 27, 1988 at 9:00 a.m.
May 11, 1988 at 7:00 p.m.
May 25, 1988 at 9:00 a.m.
June 8, 1988 at 7:00 p.m.
June 22, 1988 at 9:00 a.m.
July 27, 1988 at 9:00 a.m.
August 24, 1988 at 9:00 a.m.
September 14, 1988 at 7:00 p.m.
September 28, 1988 at 9:00 a.m.
October 12, 1988 at 7:00 p.m.
October 26, 1988 at 9:00 a.m.
November 9, 1988 at 7:00 p.m.
November 23, 1988 at 9:00 a.m.
December 14, 1988 at 9:00 a.m.
Work sessions
month.
shall be scheduled for the second Wednesday of
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ATTACHMENTS: YES 0
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SIGNAT URE :
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COUNTY ADMINISTRATOR
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
I 't
January 13, 1988
MEET ING DATE ~
ITEM NUMBER:
Adoption of Procedures of the Board of Supervisors and
Deferral of Readoption of Prior Board Policies
I.D.
SUBJECT:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Board has consistently adopted procedures governing its
meeting for the past several years. The attached procedures were
adopted by the Board in 1986 and 1987, and should be readopted to
be ef f ecti ve for 1988 . There is a change in i tern # 9 which
reflects that minutes will not be as detailed wi th regard to
discussion and debate of items as in the past, but will
accurately reflect official actions.
Because the Board of Supervisors technically must reorganize
itself annually, it is desirable for the Board to readopt policy
statements that reflect understandings and commitments involving
the operation of the Board that have been approved in the past.
policies (copie~ not attached) regarding the relationship between
the Board of Supervisors and the County Administrator (adopted
January 1, 1984) , Policy Statement Regarding the Chief
Administrative Officer, the Williamsburg Accord (adopted March 3,
1984), the Williamsburg School Board Understanding (adopted
August 3, 1984), the Zoning Policy (adopted in September, 1984),
the Brandermill Statement (adopted February 21, 1985), and the
Travel and District Expenditure Policy (adopted January 8, 1986)
were previously readopted at this time. However, it is felt with
the changing of the consistency of the Board, outdated
commitments and implementation of the Charter, that it proper to
defer consideration or these items until the Beard has held its
proposed retreats in February/March.
ATTACHMENTS:
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SIGNATURE:
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PROCEDURES OF THE BOARD OF SUPERVISORS
BE IT RESOLVED by the Board of Supervisors of the County of
Chesterfield that the following rules of procedures shall govern
the conduct of meetings and work sessions of the Board of Super-
visors during the 1988 calendar year.
Presiding Officer
Section 1. Except as modified herein or as provided by law,
Robert's Rules, a Manual of General Parliamentary Law shall be
the parliamentary authority of the Board of Supervisors. Any
questions involving the interpretation or application of Robert's
Rules shall be addressed to the County Attorney.
. Section 2. The Chairman, or the Vice-Chairman, or in their
absence, the most senior member of the Board, shall preside at
all meetings of the Board, and on the appearance of a quorum
shall call the meeting to order and the Board shall then proceed
with its business.
Section 3. The presiding officer shall preserve order and
decorum. He may speak, make motions, and vote on all questions
and he shall decide questions of order and procedure.
Quorum
Section 4. A quorum shall consist of at least three members
of the Board. A majority of a quorum shall be sufficient to
carry any question except tax issues and appropriations in excess
of $500.00 which shall require a majority of the full Board for
adoption. No Board member is required to vote on any question,
but an abstention, although not a vote in favor of carrying a
question, shall be counted as a vote for the purpose of determing
a quorum. A tie vote shall defeat the motion, resolution or
issue voted on.
Order of Business
Section 5. The order of business at a regular meeting of
the Board shall be as follows:
(a) Non-sectarian invocation conducted by members of local
clergy; otherwise by a member of the Board, followed by the
Pledge of Allegiance.
(b) Approval of minutes of the previous meeting.
(c) County Administratorls comments.
Cd) Committee reports.
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cdl1690:C42
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(e) Requests to postpone action, emergency additions or
changes in the order of presentation with respect to any matter
on the agenda.
(f) Special resolutions of recognition.
(g) Hearing of citizens on unscheduled matters involving
the services, policies and affairs of the county government or
claims against the Board as provided in Section 6.
(h) Items tabled or deferred from previous meetings.
(i) Public hearings.
(j) New business in a format developed by the County
Administrator.
(k) Adjournment.
The Board shall confine their decisions to the matters
pres~nted on the agenda.
Section 6. The hearing of citizens on unscheduled matters
concerning the services, policies and affairs of the County or
claims against the Board shall not exceed thirty minutes. Each
citizen desiring to present any matter within this category shall
be allotted appropriate time to present his case by the presiding
officer, not to exceed five minutes. Every citizen desiring to
'present a matter to the Board shall by noon on the 6th calendar
day prior to the meeting notify the Clerk of his-.intent to speak
and the topic. The notice shall describe in detail the nature of
the issue to be presented to the Board and the remedy, if any,
that the citizen will ask of the Board. No citizen shall speak
on any matter of business. which is the subject of an ordinance or
resolution included on the Boardls agenda for that day.
Persons appearing before the Board will not be allowed to
(a) Campaign for public office;
(b) Promote private business ventures;
(e) Address matters within the administrative province of
the County Administration;
(d) Engage in personal attacks; or
(e) Use profanity or vulgar language.
Section 7. Except in extraordinary circumstances, the
maximum time allotted to persons speaking as proponents of or in
opposition to any matter under consideration by the Board shall
not exceed thirty minutes for the proponents and thirty minutes
for the opposition. Any person speaking to a matter shall be
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cdl1690:C42
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limited to such period of time as shall be allotted by the
presiding officer.
Section 8. The order of business at a special meeting shall
follow that of a regular meeting to the greatest extent possible.
Minutes of Meeting
Section 9. The Clerk of the Board shall prepare and main-
tain adequate minutes of the proceedings of.the Board in accor-
dance with the requirements of the Code of Virginia, 1950, as
amended. (Preparation of minutes will no longer include every
aspect of the Board's meetings relating specifically to dis-
cussion and debate but will include all significant events
relating to official action). Minutes shall be included as part
of the agenda package for the subsequent meeting of the Board.
Section 10. The Board may correct its minutes at any time
after approval of the minutes only upon a clear showing that a
clerical or administrative mistake was made.
Agenda
Section 11. The County Administrator shall prepare an
agenda for each regular or special meeting of the Board on which
shall appear the title of each matter on which action is to be
taken at that meeting. The agenda for each regular meeting shall
(a) be prepared at least five days prior to the meeting, (b) be
promptly mailed or delivered to each member of the Board or
placed in the repository assigned to such Board member, and (el
be distributed to appropriate officers and employees of the
county government and members of the public and media requesting
copies.
Section 12. The Chairman may, in his discretion, call any
item on the agenda out of sequence.
Section 13. Any matter not on the scheduled agenda, may be
heard on the day of its introduction only if authorized by the
Chairman. Any such matter must be of an emergency nature, vital
to the continued proper and lawful operation of the County.
Section 14. A motion to remove any matter from the agenda
may be made at any time and must be adopted by the vote of at
least three members.
Motions
Section 15. When a motion is made, it shall be accurately
stated by the presid~ng officer prior to voting on the question.
Section 16. When a question is under debate no motion may
be made except a motion to adjourn, to table, to substitute, or
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cdl1690:C42
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to amend. Such motions shall take precedence in the order listed
above.
Section 17. A motion to adjourn by a member shall always be
in order and the motion shall be decided without debate.
Reconsideration of Ordinances, Resolutions and Motions
Section 18. No ordinance, resolution or motion previously
voted upon by the Board shall be brought forward for reconsid-
eration during the same meeting of the Board.
Debate
Section 19. The patron of an ordinance, resolution, motion
or other matter may speak to the ordinance, resolution, motion or
other matter. Each member of the Board may participate in
discussion of any issue only after being recognized by the
Chairman. Each Board member will be allotted an appropriate
period by the chairman to speak to the matter. Each member of
the Board shall be afforded an opportunity to speak before any
member of the Board may speak a second time. At the conclusion
of debate, the question shall be called and no further debate
shall be in order.
Requests by members of the Board of the County Administrator
relating to criticisms or concerns regarding the administration
of the County, except when related to agenda items, shall not be
presented or raised at a regular or special meeting of the Board
unless first submitted in writing to the County Administrator and
unless his response does not resolve the issue.
Regular Meetings
Section 20. Each year at its organizational meeting the
Board shall set the regular meeting times and dates for the
following year provided, however, that the Board shall meet at
least once each month. Whenever the regularly scheduled meeting
date shall fall on a legal holiday, the regular meeting of the
Board shall be held on the following day in accordance with
~15.1-536 of the Code of Virginia, 1950., as --amended.
Special Meetings
Section 21. Special meetings of the Board may be called by
two members of the Board in accordance with S~15.1-537 and
15.1-538 of the Code of Virginia, 1950, as amended. Upon making
such request the Clerk shall notify all members of the Board and
obtain approvals of such request in accordance with the require-
ments of the Code of Virginia, 1950, as amended.
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cdl1690:C42
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Appointments
Section 22. Appointments to committees of the Board and to
authorities, boards and commissions shall be made only by resolu-
tion adopted by a majority of the full Board at a meeting subse-
quent to the meeting when the name has been offered to the Board
for consideration. Prior to consideration of the nomination, the
Clerk to the Board shall notify the nominee to determine his
willingness to serve and to determine if he meets the minimum
qualifications for such appointment.
committees
Section 23. The Board or Chairman may recommend the creat-
ion of committees arid the Chairman shall appoint members to such
committees only with the approval of the Board. Committees may
hold hearings and perform such other duties as may be prescribed.
A committee may be instructed concerning the form of any report
it shall be requested to make and a time may be fixed for sub-
mission of any report.
Amendment of Rules
Section 24. The rules of procedure of the governing body
may be amended at any time during the year by a resolution of a
majority of the full Board.
Section 25. The Board of Supervisors may suspend the
application of any section of these rules by a unanimous vote of
the full Board members present taken in advance of an agenda item
considered under the suspended rules.
Section 26. A Deputy Sheriff may serve as Sergeant at Arms.
012
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cdl1690:C42
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PROCEDURES OF THE BOARD OF SUPERVISORS
BE IT RESOLVED by the Board of Supervisors of the County of
Chesterfield that the following rules of procedures shall govern
the conduct of meetings and work sessions of the Board of Super-
visors during the 1988 calendar year.
Presiding Officer
Section 1. Except as modified herein or as provided by law,
Robert's Rules, a Manual of General Parliamentary Law shall be
the parliamentary authority of the Board of Supervisors. Any
questions involving the interpretation or application of Robert's
Rules shall be addressed to the County Attorney.
Section 2. The Chairman, or the Vice-Chairman, or in their
absence, the most senior member of the Board, shall preside at
all meetings of the Board, and on the appearance of a quorum
shall call the meeting to order and the Board shall then proceed
with its business.
Section 3. The presiding officer shall preserve order and
decorum. He may speak, make motions, and vote on all questions
and he shall decide questions of order and procedure.
Quorum
Section 4. A quorum shall consist of at least three members
of the Board. A majority of a quorum shall be sufficient to
carry any question except tax issues and appropriations in excess
of $500.00 which shall require a majority of the full Board for -
adoption. No Board member is required to vote on any question,
but an abstention, although not a vote in favor of carrying a
question, shall be counted as a vote for the purpose of determing
a quorum. A tie vote shall defeat the motion, resolution or
issue voted on.
Order of Business
Section 5. The order of business at a regular meeting of
the Board shall be as follows:
(a) Non-sectarian invocation conducted by members of local
clergy; otherwise by a member of the Board, followed by the
Pledge of Allegiance.
(b) Approval of minutes of the previous meeting.
(e) County Administrator's comments.
(d) Committee reports.
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cdl1690:C42
e
e
(e) Requests to postpone action, emergency additions or
changes in the order of presentation with respect to any matter
on the agenda.
(f) Special resolutions of recognition.
(g) Hearing of citizens on unscheduled matters involving
the services, policies and affairs of the county government or
claims against the Board as provided in Section 6.
(h) Items tabled or deferred from previous meetings.
(i) Public hearings.
(j) New business in a format developed by the County
Administrator.
(k) Adjournment.
The Board shall confine their decisions to the matters
presented on the agenda.
Section 6. The hearing of citizens on unscheduled matters
concerning the services, policies and affairs of the County or
claims against the Board shall not exceed thirty minutes. Each
citizen desiring to present any matter within this category shall
be allotted appropriate time to present his case by the presiding
officer, not to exceed five minutes. Every citizen desiring to
present a matter to the Board shall by noon on the 6th calendar
day prior to the meeting notify the Clerk of his intent to speak
and the topic. The notice shall describe in detail the nature of
the issue to be presented to the Board and the remedy, if any,
that the citizen will ask of the Board. No citizen shall speak
on any matter of" business which is the subject of an ordinance or
resolution included on the Board's agenda for that day.
Persons appearing before the Board will not be allowed to
(a) Campaign for public office;
(b) Promote private business ventures;
(c) Address matters within the administrative province of
the County Administration;
(d) Engage in personal attacks; or
(e) Use profanity or vulgar language.
Section 7. Except in extraordinary circumstances, debate
and pUblic discussion shall not be limited so long as new
information is being offered. Any person speaking to a matter
shall be limited to such period of time as shall be allotted by
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cdl1690:C42
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e
the presiding officer when necessary to preserve order and the
efficiency of the meeting.
Section 8. The order of business at a special meeting shall
follow that of a regular meeting to the greatest extent possible.
Minutes of Meeting
Section 9. The Clerk of the Board shall prepare and main-
tain adequate minutes of the proceedings of the Board in accor-
dance with the requirements of the Code of Virginia, 1950, as
"amended. (Preparation of minutes will no longer include every
aspect of the Board's meetings relating specifically to dis-
cussion and debate but will include all significant events
relating to official action). Minutes shall be included as part
of the agenda package for the subsequent meeting of the Board.
Section 10. The Board may correct its minutes at any time
after approval of the minutes only upon a clear showing that a
clerical or administrative mistake was made.
Agenda
Section 11. The County Administrator shall prepare an
agenda for each regular or special meeting of the Board on which
shall appear the title of each matter on which action is to be
taken at that meeting. The agenda for each regular meeting shall
(a) be prepared at least five days prior to the meeting, (b) be
promptly mailed or delivered to each member of the Board or
placed in the repository assigned to such Board member, and (c)
be distributed to appropriate officers and employees of the
county government and members of the public and media requesting
copies.
Section 12. The Chairman may, in his discretion, call any
item on the agenda out of sequence.
Section 13. Any matter not on the scheduled agenda, may be
heard on the day of its introduction only if authorized by the
Chairman. Any such matter must be of an emergency nature, vital
to the continued proper and lawful operation of the County.
Section 14. A motion to remove any matter from the agenda
may be made at any time and must be adopted by the vote of at
least three members.
Motions
Section 15. When a motion is made, it shall be accurately
stated by the presiding officer prior to voting on the question.
Section 16. When a question is under debate no motion may
be made except a motion to adjourn, to table, to substitute, or
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cdl1690:C42
e
e
to amend. Such motions shall take precedence in the order listed
above.
Section 17. A motion to adjourn by a member shall always be
in order and the motion shall be decided without debate.
Reconsideration of Ordinances, Resolutions and Motions
Section 18. No ordinance, resolution or motion previously
voted upon by the Board shall be brought forward for reconsid-
eration during the same meeting of the Board.
Debate
Section 19. The patron of an ordinance, resolution, motion
or other matter may speak to the ordinance, resolution, motion or
other matter. Each member of the Board may participate in
discussion of any issue only after being recognized by the
Chairman. Each Board member will be allotted an appropriate
period by the chairman to speak to the matter. Each member of
the Board shall be afforded an opportunity to speak before any
member of the Board may speak a second time. At the conclusion
of debate, the question shall be called and no further debate
shall be in order.
Requests by members of the Board of the County Administrator
relating to criticisms or concerns regarding the administration
of the County, except when related to agenda items, shall not be
presented or raised at a regular or special meeting of the Board
unless first submitted in writing to the County Administrator and
unless his response does not resolve the issue.
Regular Meetings
Section 20. Each year at its organizational meeting the
Board shall set the regular meeting times and dates for the
following year provided, however, that the Board shall meet at
least once each month. Whenever the regularly scheduled meeting
date shall fall on a legal holiday, the regular meeting of the
Board shall be held on the following day in accordance with
SlS.1-536 of the Code of Virginia, 1950, as amended.
Special Meetings
Section 21. Special meetings of the Board may be called by
two members of the Board in accordance with SS15.1-537 and
15.1-538 of the Code of Virginia, 1950, as amended. Upon making
such request the Clerk shall notify all members of the Board and
obtain approvals of such request in accordance with the require-
ments of the Code of Virginia, 1950, as amended.
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cdl1690:C42
e
e
~. ..
Appointments
Section 22. Appointments to committees of the Board and to
authorities, boards and commissions shall be made only by resolu-
tion adopted by a majority of the full Board at a meeting subse-
quent to the meeting when the name has been offered to the Board
for consideration. Prior to consideration of the nomination, the
Clerk to the Board shall notify the nominee to determine his
willingness to serve and to determine if he meets the minimum
qualifications for such appointment.
Committees
Section 23. The Board or Chairman may recommend the creat-
ion of committees and the Chairman shall appoint members to such
committees only with the approval of the Board. Committees may
hold hearings and perform such other duties as may be prescribed.
A committee may be instructed concerning the form of any report
it shall be requested to make and a time may be fixed for sub-
mission of any report.
Amendment of Rules
Section 24. The rules of procedure of the governing body
may be amended at any time during the year by a resolution of a
majority of the full Board.
Section 25. The Board of Supervisors may suspend the
application of any section of these rules by a unanimous vote of
the full Board members present taken in advance of an agenda item
considered under the suspended rules.
Section 26. A Deputy Sheriff may serve as Sergeant at Arms.
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cdl1690:C42
BOARD OF SUPERVISORS
HARRY G. DANIEL, CHAIRMAN
DAL E mSTR leT
JESSE J. MAYES, VICE CHAIRMAN
M A TOACA DI STR leT
G. H. APPLEGATE
CLOVER HILL DISTRlCT
R. GARLAN D DODD
BERMUDA DISTRICT
JOAN GIAONE
MlDLOTHIAN DISTRICT
e .
CHESTERFIELD COUNTY
P.o. Box 40
CHESTERFIELD, VIRGINIA 23832
07
RICHARD L. HEDRICK
COUNTY ADM lNISTRA TOR
MEMORANDUM
"
TO:
Jo~olezal, Clerk to the Board
L<;h~B. Ramsey, Assistant County Administrator
for Budget and Staffing
FROM:
DATE:
February 26, 1987
SUBJECT:
ORGANIZATIONAL MEETING
Just a reminder - At the February 19, 1987 Agenda Review Meeting,
you were requested to remind Mr.. Hedrick at the organizational
meeting that minutes should reflect action only and not
discussion.
LBR:rcs
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PUBLIC HEARING PROCEDURES
Prince William County
At discretion of Chairman - handled on case-by-case basis
Depending on size of crowd, Chairman might ask citizens to limit
their comments to three. minutes.
No time limit on presentation 'of case by staff or representative
of applicant.
James City County
At discretion of Chairman - handled on case-by-case basis
Depending on size of crowd, Chairman might ask. citizens to limit
remarks to five minutes.
Henrico County
At discretion of Chairman - handled on case-by-case basis
Depending on size of crowd, Chairman might ask citizens. to limit
remarks to five minutes and ask that they not be repetitious.
There is a timer that is used and is set for five minutes before
each speaker speaks_
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INDEX
I. Policy Statement Defining the Relationship Between the Board of
Supervisors and the County Administrator (January 3. 1984)
II. Policy Statement Regarding the Chief Administrative Officer
I II. \Villiamsburg Accord (March 3, 1984)
IV · Resolution Relating to Interference .by Board r.1embers in the
A.dministration of the County
v · W~Iiamsburg Meeting between the Board of Supervisors and
School Board (August 2, 1984)
,
VI. Policy Regarding Board Involvement in the Zoning Process
(September 26, 1984)
VII. Brandermill Agreements (February 21. 1985)
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Policy Sta~tement Defining the Relationship Between the Board of
Supervisors and the County Administrator (January 3 t 1984)
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: January 3. 1984
ITEM NUMBER; 5
~8JECT:. "
Consideration "of
Relationship Between the Board
Administrator
COUNTY ADMINISTRATOR'S COMMENTS;
a Policy Statement Defining the
of Supervisors and the County
SUMMARY OF INFORMAT ION:
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Several members of the"noard have expressed an interest
in adopting a policy statement that clearly def ines the relationship
between the Board of Supervisors and County Administration. Attached is
. draft policy statement for the Boardls consideration.
PREPARED BY:
ATTACHMENTS ~ YES Iia
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I. ~.. ..I COUNTY AOMI NI STRATOR
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1. Chcsterficld'County will be governed by the Traditional form
of government.
2. This Hoard, undlJr the.. rrriloitional form of government, will
act as a legislative body, and will focus its attention and
energies on the l~gislative and policy-making functions
wtlil~' leaving the execution and the. administration of Board
policies to the County AdminiHtrator.
3. Once Board. policies are in place, no individual member. of
the BOilrd will subvert ttlC unifornl application and
administration of these policies.
4. No individual mt~nlber of the Ooard will, in any form or
fashion, direct tho County Admi.nistrator, or any menlbcr of
his subordinate staff, to perform a {unction or take an
a~tion, in the name of the fJOilrd, unless tllat member is
acting in coricort with tho Roard and in compli~lce with tho
general la\tJs of the Slate aJ\d County l"egulations.
- 5. With respect to prolllcnls of County administrative services,
Board members will first milke inquiry through the Office of
the County Administrator, and no individual member of the
Board wi 11 CJ i ve orllcrH, c.i ther publ ic ly or pr iva tcly, to
County cnlplo~'eaG COnCC1~11 ing such prublems, un ti 1 and after
the County. Admi n ist ra tor llas beell in formed.
6. This Board respects tho rcspons.ibilitics of the County
Admini~trator il.ld is cOllunittcd to allowing him to execute
Board pol i c ies on a day to (li1.Y bas i s without inturference
from individual members of the Board.
7. The County Admi.nistrator serves at the pleasure of the Board
of Supervisors, and J~icharll T.. lledrick has the full
conf idcnce and sUPLJOrt 0 f thi 5 Board.
Vote: . Unan imous
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Whereas, This Roard, \lnder the Traditional form of
governmen~, should act as. a legislative body, and should -focus
attention and encrqies on the legislative and policy-makinq
functions while leavinq the execution of Board policies, and the
administration of the County, hased on Board po~icies to the
County Administrdtor. Once Board policies are in place, no
individual member of the Board should attempt to subvert the
uniform appl ieat ion of t.hese pol ic ies by interfering i~l the
proper administration of Board policies as defined by the Board;
and further, no individual member of the Doard shall, in any for
or fashion, direct the County Administrator, or any member of hi
subordinate staff, to perf~rm a function or take an action, in
the name of the Aoard, unless that member acts in concert with
the Board an~ in complia~ce with general laws of State and Count
regulations; and
Whereas, With reRpect to problems of administrative,service
to the County, Board JlIo.:1mbcrs should first make inquiry through
the Office of the County Administrator: no individual member of
the Board shoulcJ q ivc ordt}'~~, ei ther publicly or privately, to
any individual or County employee concerning such problems,
until, and after, the County Administrator has been informed: an
Whereas, The memberH Ol the Board, collectively, recognize
that they ~are the Chief Administrative officers for all of the
af fairs of the Coun ty; and tlla t, it is the function of the Board
to provide objective pol.icies for the County whirh r~flect moder
management concepts. Thi~ Doard should respect the
responsibilities of the County ~dministrator, and should be
committed to allowing 11i.m to execute Board policies on a day to
day basis without intcrfercllce .from individual members of the
Board; and
WhereaR, This Board of Supervisors and the County
Administrator must never become competitor~ or adversaries, and
therefore, should make sure th~t thcr~ is an understanding of
what ~ach Board policy means bufore it is executed by the County
Admini.strator; and '
WIle rea s, Th.i s Roa.r d 11a s chosen the County AltIninistrator as
the Executive Arm of the Buard because it is felt that the Count
Administrator has the neces~ary executive and administrative
expertise to provide the no~rd with positive propo~als for Board
actions based 01\ sound pr.i.rlcipals of public management; and
Whereas, Rl.cha rt.1 J.. l'cctr ick, ()ver approximately the last
three years, ha!=; demon:3trilt\.~(t a broad range of behavioral skills
that are nec~ssilry to Inake dcr:isions in the give-and-take of a
democratic qovernmcllt, tJli 5 fi(la rei 0 f Supt~rvi sors shou lel recogn ize
the contributions of Mr. Hf'nrick to Chesterfield County in this
resolution.
Now, Therefore, lie It ResnlvAd hy th-i:--~ Hoard of Supervisors
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5. RBI.,ATIONSHtP STATEMf:NT n~~TWREN HOARn AND COUN'rY AD~lrN] S'rHA'l'O
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Mr. Daniel inquiren if there were any discussion regarding the
policy statement defining the relationship batween the Board and
the County Administrator. Mrs. Gironc stated a minor technical
change that should lJc made is t h~.1 t t tie resol ution speaks to the
"County Administrator" form ot government which is actually the
, "Tradi tional n form of government. Mr. Dalliel stated this
. . resolu'tion is not propoRillg to chanqe the form of government and
a 11 references to the Coun ty Anministratol~. form of government
'shou 1 d be changed t(l the Trad i t+ iCJna 1 form in the resol uti-on.
Mrs. Girone stated that item i5 sta-tes tllat problems ShOll.1d be
handled through the Caun ty Admi n ist ra tor ra tIler than requestil1g
assistance from County emlJloyces. She inquired if this covered
such as actions as notifying the Police Department of a road
situation where speeding occurs and should she, in the future,
address this to the County Admillistrator. Hr. Ma~'es stated that
was not the intent of the item, but to establish guidelines and
not plac.e the Count.y Admin i strator in an embarrassing si tuat ion.
Mrs. Girone stated t.lld t small, mundane i terns that &-Ire brought to
her attention neecl not he brougllt to t.he attentloll of the COunty
Administrator. Mr. nat\iel stilt(~ci someth.ing of that nature would
be considered an inquiry rather than a problem. There beinq no
further d iscussi()n, it w"s on mot 10n 0 f Mr. Mayes, seconded by
Mr. Applegate, retiolved that tho following resoluti~n be adopted:
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\Jhl."','as, Ch~sterficld (~0dHLY, d~ it rapidly urbanizing,
fll11-s~rvj (~~~ County j S c:nt(~r i~n(J Cl.: CJ~a which demdrlds ilnaginative
responses by the Boar(l () f r1l1F'f.- t"vi tlor~ to problems never before
faced in this County; ~nd .
Whereas, The fTlOS t inlp()ct:an t cha llenqe wi 11 be to contirtuc t
provide a multitude of services in an effi.cient and tranquil
manner without rept!atiny IlIilny <<,f the nlistakes mAde by ex.istinCj
.countios and ol~c~ citi~L; and
. W}lerea R, The m.1nn(~r 0 f Opf'~ rnti f1q any county that may have
worked well years iHJ') whi~n counties were rUl"ul in character, and
offered few services, may not be the model this Board should
adopt to address the challeJlges this County faces tQday; and
Whereas, It is incumbent upon this Board to apply sound
business management techniques to the Chesterfield County
Government. The experience of private industry has shown that
any large organization must establish an administration with
well-defined operational relationships and areas of
responsibility in order to operate effectively. Chesterfield
County retains the Traditional form of government. which. by
statute, is perhaps the least defined of all forms of county
.government1 nevertheless, this form of ,government provides great
flexibility to the Board to structure the responsibilities of th
County Administrator to execute the desires of the Board, and
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II. Policy Statement Regarding the Chief Administrative Officer
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POLICY STATEMENT OF THE BOARD OF SUPERVIS.OR~
Chesterfield County as a rapidly urbanizing. full-service County is
entering an era which 'will demand imaginative responses by the B~ard of Super-
"~P...~~~~rs to ~roblems never be~ore faced in this County. The most important
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challenge will be to contin~e to provide a multitude of. services in an efficient
manner without repeating many of the mistakes made by older ci ties. The
manner of governing the County that may have worked well years~ ago when the
County was rural in character and offered few services may not be the model
we should adopt to address the challenges we face today.
It is incumbent on the .Board to apply Bound business management tech-
niques to public government. The experience of private industry has shown
that any large organization must establish an administration with well-defined
operational relationships and areas of responsibility in order to operate
effectively. The first step in reaching that goal is to define the rel.atipnship
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between the chief executive .officer and the governing body. -Chesterfield
Coun~y retains the traditional County Administrator form of government which,
although by statute perhaps the least defined of all forms of County govern-
ment; nevertheless, provides. great. flexibility to. ~ the governing body to
structure the responsibilities of the County Administrator to meet particular
local desires. The extent to which we choose to delegate administrative respon-
sibilities can be as broad and as flexible as is necessary to meet the changing
needs of our County.
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Although. the Board under this form of government may act as a legislative
and administrative body, it is critical that we focus our energies on the . legis-
lative and policy-making functions while leaving the administration of the County
proper administration of Board-defined policies. Nor' should any individual
member of the Board direct the County Administrator to perform 8 function or
take an action unless that member acts in concert with - the full Board l!-nd in
compliance with general law and County regulations. For the purpose of inquiry.
we should resolve problems with the administrative services of the County solely
through the County Administrator. No member of the Board should give order;8
either publicly or privately to any individual County employee. "
Any County Administrator must recognize that. he is' the Chief Admillis-
trative officer for all the affairs of the County. It is the Chief Administrator's
function to provide the Board with objective recommendations reflecting modern
management concepts so that the Board will have available all the information it
needs to make policy decisions. The Board is committed to allowing the County
- Administrator to properly act as administrator by respecting his responsibility
to make administrative decisions and to run the day to day affairs of the
County without interference. Importantly. the Board of Supervisors and the
County Administrator must never become competitors or adversaries so it is also
the continuing du.ty. of the. .County Administrator to understand and properly
interpret policy decisions of the Board.
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A County Administrator is chosen by the Board because we feel that that
person has the necessary executive and administrative abilities to provide the
Board with positive proposals for action' based on sound principals of public
managemen t . Richard L. Hedrick over the last ,three year"s has de"monstrated a -
,".'1'-" broad" range of behavioral skills that are necessary to make decisions in the
give-and-take of, democracy. The Board of Supervisors recommits itself to
conducting the affairs of :the County in the manner summarized in this statement
and expresses our continued confidence in Richard L. Hedrick as County
Administrator.
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. I II. Wjlliamsburg ACGo,rd (March 3, 1984)
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PERSONAL COMMITMENT TO IMPROVING THB
EFFECTIVENESS OF TilE BOARD OF SUPERVISORS
As individual members of the Board of Supervisors. we each recogntz~
an individual obligation to act responsibly to Improve the effectiveness 0:
the Board. Although each of us Is elected from a district, we were ele.ctec
to govern the County 88 a whole and to. bring special insights and expert.
ences to the group decision-making process of the Board of Supervi~rs
The Board of Supervisors can only be effective and responsive if eac)
individual member commits himself or herself to the following principles:
I. EACH MEI't1BER OF THE BOARD SHOULD STRIVE TO ELIMINATB TH]
IMPACT OF SPECIAL INTERESTS 'I'HAT SEEK TO UNDERMINE THl
BOARD'S PERCEPTION OF STAFF
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The Board represen ts the Coun ty an~ its citizens and the stat
represents the policies and goals of the Board of Supervisors. The staf
is an extension of tile' Board and criticisms and complaints about the staf.'
are. in effect. criticisms and complaints of the Board ot Supervisors
When someone complains about any County employee to 8 Supervisor, he 0:
she should either (1) have the County Administrator investigate the matte:
and report the findin,gs to the Supervisor or (2) have the staff, througJ
the Courity Administrator. call directly the person complaining and haneD.
the matter. At all times the staff will keep the Board member informed 0
the resolution of the matter. No longer will any Board member create 8J.
adversarinl environment pitting the Board member and a citizen against tb
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staff. bu t rat he r wi II in 8 posi ti ve way use staff - to resolve problems. Th.
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County cannot. function effectively ~ if we create 8 situation pitting "we"-
the Board member and a citizen or special Interest group against "they"-
County employees.
II. EACH BOARD MEMBER WILL STRIVE TO MINIMIZE AND ELIMINATE
THE PERCEPTION OF A NORTH/SOUTH SPLIT
Board members will always be mindful of the importance of working in
the interest of the WHOLE COUNTY rising above parochial Interests. . We
must each exercise leadership in candidly disclosing our positions on la8u8e
without attempting to accomplish IIhidden agendas. n
III. EACH BOARD MEMBER WILL STRIVE TO UPHOLd ALL FORMAL AND
INFORMAl" COMMITMENTS MADE TO THE BOARD OF SUPERVISORS
OR INDIVIDUAL MEMBERS OF THE BOARD
All the Board members pledge, as a matter of honor, to stand by any
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agreements or decisions reached by the Board regardless of one's own
original preference with the understanding that if any Supervisor still hall
serious problems with a decision already made, he or she will come back to
the Board and explain his or her problem and stand openly. No ind1v1duaJ
Board member is obligated to agree with declslQns ot the majority,
however. informal commitments must be treated &s moral commitments to be
honored unless the individual returns to the Board and explains ltls or her
inability to follow that commitment rather than undermining that under-
standing with staff or the public.
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IV. EACH BOARD MEMBER WILL AGREE TO DISAGREE WITHOUT NEGA-
TIVE OR PERSONALIZED CONSEQUENCES
Each of the Board members agrees to: .
(R) not be Judgemental;
(b) not 8.ir the Board's differences and disagreements in public;
.criticlsms ot the Board 88 a governing body reflect 8S well on each lndi-
vidual member:
(c) not personalize ~rference8;
(d) ':"work out individual differences in private 8S much 8S possible:
and
(c) relate to each other with mutual respect with an attitude 01
. /~ Lr'~[ff jJ
" HAR Y O. D~NIEL
mutual support ~ and curing.
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R. GARLAND
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\Villiamsburg l\1eeting between the Board + of Supervisors and
School Board (August 2, 1984)
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~ JOINT MEETING OF TH~
BOARD OF SUPERVISORS'
AND SCHOPL"BOARD
. MINUTES
August 2, 3, and 4, 1984
1.
ROLE OF BOARD OF SUPERVISORS VIS-A-VIS THE SCHOOL BOARD
To provide financial support to public education;
To gather information related,to public educationc and relay
it to the School Board, "
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3.
To'provide' information related to finances, priorities,
land-use planning, personnel, etc. to the School Board,.
To continue to ofter support services -from the General
Government to the School Board, i.a. data processing, and
To incorporate needs of School Board j.n, County planning.
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ROLE OF SCHOOL BOARD VIS-A-VIS THE BOARD OF SUPERVISORS
1.
2.
Manage the educational p.ocess and reSQurces;
3.
Set school policies,
Present yearly budget showing changes in direction and
emphasis and change the format of presentation to the Board
of Supervisors, and'c' .
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.present short, medium, and long range financial planning and
capital improvement documents including rationale to the
Boa~d of Sup~rvisors.
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TECHNIQUES TO ItIlOVE COMMUNICATION BY THE~ARD OF SUPERVISORS
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1. Regularly scheduled joint meetings between Board of
Supervisors and School Board will be scheduled at the
beginning of each year;
2. Board members will strive for more communication with
individual School Board membersJ
3. Public statements of the Board of Supervisors will not be
confrontational or adversarial, place institutional needs
over short run 'individual needs,
4. Encourage County administrators to communicate with school
administrators. (e.g., attendance at County agenda meetings);
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5. Official Board of Supervisors positions will be expressed
only by the Chairman,
6. No false expectations w111 be raised by individual Board of
Supervisors members,
7. Board of Supervisors will not tmp1nge on School Board
. responsibility to set school policYJ and
8. In the event of an impasse, the Board of Supervisors will
respect each Board's right to diSAgree.
TECHNIQUES TO IMPROVE COMMUNICATION BY THE SCHOOL BOARD
1. Make ourselves more available 80 that the Board of
Supervisors' issues and concerns can be directly expressed
to the School Board before going to the public;
2. Offer opportunities to the Board of Supervisors to explain
the needs and issues concerning educationl
3. Wo~k sessions on resource needs of the schools between the
two boardsl
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4. Restructure presentation of budget/planning documents to
address program and facilities needs;
5. Provide more complete documentation of required changes to
the appropriated levels of funding. and services;
6. Develop common agenda items and regularly hold dinner or
other meetings to. discuss issues;
7~ Support Board of Supervisors in their responsibilities to
balance educational needs within- the total County budget; .
8. Work to develop an open, honest, trusting relationship; and
9. Assure Board of Supervisors concerning School Boardls
accountability to the publico.
On motion of the Board, the above listed commitments were agreed
upon.
Vote: Unanimous
Dr. Sullins requested that the Board of Supervisors authorize the
use of $3,000,000 in frozen Literary Loan proceed, for new school
projects rather than the originally anti9ipated purpose of
repaying $3,000,000 in bond anticipation notes. The effect of
changing the application of the Literary Loan proceeds will
permit the School Board to issue the full $6,000,000 unissued
debt remaining from the $27,000,000 School Bond issue rather than
the reduced amount of $3,000,000. On motion of Mr. Dodd,
seconded by Mr. Applegate, the Board agreed in concept to the use
of the frozen Literary Loan proceeds for new projects rather than
.'::-~ the repayment of bond anticipation notes subject to satisfactory
completion of adm~nistrative and leqal requirements.
.Vote: Unanimous
.On motion of Mr. Mayes, seconded by Mr. Dodd, the Board adjourned
at 12:15 p.m. until 7:00 p.m. on August 8, 1984.
Vote: Unanimous _
Richard L. Hedrick
County Administrator
Harry G. Daniel
Chairman
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VI. Policy Regarding Board Involvement in . the Zoni.ng Process
(September 26, IDS4)
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
September 26, 1984
ITEM NUMBER:
9.D.
SUBJECT:
Consideration of Adoption of a Board Policy Relating to
"Individual Board Members' Involvement in the Zoning
Process
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In conjunction with the policy statements adopted by th~ Board in
January, 1984, several Board members have suggested- that it would be
desirable to draft a uniform policy governing individual Board members'
. involvement in the zoning process. Mr. Daniel requested that this item
be placed on the agenda.
PREPARED 8Y~
-, ATTACHMENTS:
YES rI
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SIGNATURE:
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COUNTY ADMI NISTRATOR
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HESOLU'fION 01;' THE BqARD OF SUPERVISORS
EXPRESSING TIiE SENSe OF THE BOARD
CONCERNINC 'rli~ PROPER INVOLVEMENT
OF BOARD MEMBEHS IN .THE ZONING PROCESS
Chesterfield County. us a rapidly growing and urbanizing locality. will
bo experiencing increased propcl'ty development to meet the expanding
residentiuli commercial and industrial needs of its citizens. As development
momentum accelerutes: greater pressure will be placed on individuul
members of the Board of Supervisors to become involved in all aspects of
the zonirll.';' procc~s. . At the sume time. it is of paramount importuncc thut
'the Bourd recognize and respect the administrative and advisol'Y function.!:;
of County stuff und the Planning Commission in the zoning process.
It is
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pUl'ticUh.ll'ly critical that members of the Board of Supervisors. under-
SIUlldiflg tho IcghdlltiVC. und policy-muking function of the Board. do not
interfere or become involved In zoning issues until such issues are properly
beforo the gtovcrrling body.
Both before and o t'te l' the filing ot' H zoning Hpplication, staft' members
of
the
County
Planning
Deptlrtment
meet
with
developers
to insure
cOflformunce with County ordinances and policies.
'l'hrough this pI.OC~ti~.
the County stuff endeavors to promote overall zoning and planning policies
After staff review. the Planning Commission. us 811
im..lcpendcnt advisory body established pursuant to Section 15.1-427. Code
ot V irgiuia I
]~50.
os amende.d,
considers the applicution in tt pubJic
hearing. and mukes u recommendation to the Board of Supervisors. based
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011 .)10 CUIllOlcnts uud cOnCI.H'llS at' the developer, County staff. and
the public und on the overall zoning policies and practices of the. County.,
11IV()JvcnICfJl of Hoord members ill uit}\CJl' of these initial phases .of the zonirlg
process tcrlds to linlit, the ability of County !:ttaCf to tiuccess{ully negotiate
und 'resolve develuper COllcerns. u~d of the Planning Commission to nlake
IneUJ\irfg"ful rccomm'endutiont; to tile Bourd. Premature involvement Clln ulso
u nnect?ssn rily
uncertuinty
and instability in the orderly
create delay.
.+
proccssillg of applications which tends to affect public confidence in the
zonin l{ lllld ap p~C8 tion review process. Fu rthermore , i nvol yemen t of Board
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members in U zOJling cuse prior to 8 decision by the Planning Commistjion t
i~ irlconsisluJlt with the clear policy ~tlltements t adopted in January. 1984 I
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Ilot to in t er fure in the 8 dmini~t ra ti vc acti vi ties of the County: odnlinist ru tion
and 6tnff but instead to dedicate its efforts toward the fornlulation of
"general lebrislation and policy.
There fore. be it resolved by t he Board that it shall be Board policy
that no inuividua.l member of the Board shall(' ~~~, become
involvecJ ill Ii zoning case until tIle Planning Commission has nlude its
r.(~COmnlCJldll tion on the cuse. Prior to action by. tile PlllnniJl g ConJmissioll I
nlcolbcrs of the Board shall not discuss the particulars of the ~olling cusc
with the developer nor attempt to direct the activities or decisiollS of
County employees or Planning Commission members concernulg the outcome
of the case. Members of the Board shall not direct the activitios of any
County stufr nl~nlber roluting to u zoning case before' the BOlird CXCCl.>l
whun ucting. us u Board consistent with general lu\v und County rcgulutioJ1S.
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VII. Brandermill Agreements (February 21, 1985). .
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BOARD OF SUPERVISORS
~
MINUTES
February 21 and 22, 1985
Supervisors in Attendance:
Mr. G. H. Applegate, Chairman
Mr. .Jesse J. Mayes, Vice Chairman
Hr. Harry G. Daniel
Hr. R. Garland Dodd
Mrs. Joan Girone
Staff in Attendance:
Mr. Steve Micas, County
Attorney
Mrs. Pauline Mitchell,
Dir., News/Info. Sere
Mr. Richard L. Hedrick
County Administrator
Mr. Applegate called the meeting to order at 9:00 a.m. at the
Brandermill Conference Center.
Dr. Chung Pak conducted a two day retreat with the Board. He
surveyed the Board with a questionnaire as to their feelings as
to the individual effectiveness of the "Williamsburg Accord."
Other issues discussed during the two day retreat were:
/
I.
To eliminate the impact of special interests that seek to
under~ine the Board.s perception of staff:
When an interest group calls a Board member regarding
an issue, he/she informs them of the existing policy
on the issue. If any more information or action is
needed, refer them to the County Administrator before
making any commitment.
When an interest group calls the County Administrator
expressing its interest in meeting with the Board he
gathers as much information as possible regarding the
requested meeting with the Board, informs the Board
collectively of the interest's groups desire and
attempts to take care of the matter within the existing
policy. If it does not meet the need of the interest
group the County Administrator not~fies the Board.
II~ To minimize and eliminate the perception of a North-South
split or any other perception of distrust:
I
We need opportunities to discuss issues and resolve
conflict before action is taken. Otherwise conflict
will develop ~ the action is taken.
The more we get together, share information and
exchange views and opinions as a group the better we
will understand each other and minimize and eliminate
any perception of distrust.
Each meeting should specify the objectives of the
meeting and make sUr~ necessary information is
available in concise and useful manner for decision-
making, if such is needed, in advance.
III. To define in a clear and concise manner 1) our objectives
and 2) how we are going to achieve them in a proactive
manner:
I
Continue to be a member-of MEDC
Hire Director of Economic Development
Look at ABIDeo's future
Complete Powhite, Route 288 and Chippenham and
Laburnum Bridges
85-089
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Complete Chippenham and Parham Bridge
Protect quality of life
Protect disciplines with a highly educated work force
Planned growth -
IV. Develop goars and accomplishment for our present and
future businesses and industries:
Need to develop and maintain good relationships with
the business and industrial sectors by meeting with
them regularly to inform them of policies desiqned to
promote the quality of life and the quality of growth
in the County.
Philosophy of government"regarding growth and service:
Each Supervisor assumes the responsibility to commu-
nicate to and educate the public concerning the limit
of. government's capability to be -everythinq to
'everybody" and the implications of providinq more
services beyond the present level.
Economic Development
Goal - Balanced Growth
By balanced growth we mean - 70\ (residential) and
30\ (commercial and industrial)
For that - we need to resolve "road" issue.
v.
To emphasize economic development:
,
Get the new Director of Economic Development (when
he/she is hired) to develop overall program for
economic development for consideration by the Board.
VI. To establish list of priorities managed by the same as
opposed to crisis:
Get the list of~existing projects from the County
Administrator, and then establish priorities and time
frame for each in a work session.
VII. Develop a model'of equitable distribution of resources:
The model takes into account economic aspects of
areas which are densely populated as well as areas
which are rural. Make sure each area is fairly
treated.
VIlla Road Priorities:
Aa
Route 288 - $30 million
B. Route 60 (the portion not included in the 6 year
plan) - $4.3 million
C. Route 10 (City limits to the Courthouse)
$15.5 million
D. Chester Improvements - $5 million
E. Courthouse Road - from Route 60 to Route 36~ -
$17 million
IX.
F. Bridge over the railroad track and Appomattox
River at Route 36 - S15 million
Comprehensive policy on public safety:
Contribution requests to the Board from .Rescue Squads
should be made through the County Administrator.
85-090
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County Administrator informs the Board 1) of the
amount requested", 2) the reason for the request, and
3) his recommendations regarding each request.
x. Medical transportation:
Maintain the present policy and make it a continued
part of the budget process.
Board agrees to back County Administrator as he
functions as the Director.of Civil Defense.
XI.
General Plan 2000:
This is a part of the list requested of the County
Administrator.
The projects-and how they are going to be
. accomplished will be taken up at the March 13 work
session.
XII. Review of the policies:
./"
Board will review ordinances of all kinds, including
zoning, apartments, signs, subdivisions, utilities,
housing and others, update those which are needed and
implement them in the interest of consistency and
continuity.
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board adjourned
at 3:45 p.m. on February 22, 1985 until 9:00 a.m. ~ February 27,
1985.
Vote: Unanimous
4fI;t~
Richard L. Hedrick"
County Administrator
Chairman .
85-091
CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGENDA
January 13, 1988 ~
MEETING DATE: ITEM NUMBER: 2.
Executive Session to Discuss the Consideration of the
SUBJECT: Condition, Acquisition or Use of Real Property for
Public Purposes or the Disposi tion of Publicly Held
Property Pursuant to Section 2.1-344(a)(2) of the Code
of Virginia, 1950, as amended
COUNTY ADMIN IS TRATOR' S COMMENTS:
SUMMARY OF INFORMATION:
PREPARED BY:
ATTACHMENTS:
YES I
NO 0
SIGNAl URE :
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-J-4'" L &.
COUNTY ADMINISTRATOR
(113
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
January 13, 1988
MEETING DATE:
ITEM NUMBER:
I3.H.
SUBJECT:
Public Hearing to Consider Sale of Approximately One
Acre of Land at Airport Industrial Park
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This was advertised incorrectly, there is no pending sale
for property advertised, and this item should be deleted from the
agenda at the beginning of the meeting.
PREPARED BY:
ATTACHMENTS: YES 0
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SIGNATURE: ~.... L e.lZ..
coUifiTY ADMINISTRATOR
'.050
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
)
MEETING DATE:
January 13, 1988
. ITEM NUMBER:
10.
SUBJECT:
Resol u tioD commending the CSX Corpora tion for providing
financial support for a Telecommunication Device for the
Deaf (TDD) for the County.s Parks and Recreation
Department
COUNTY ADMINISTRATOR.S COMMENTS:
SUMMARY OF INFORMATION:
The Board of Supervisors is requested to approve the attached
resolution which recognizes the CSX Corporation for their
financial support which enabled the Parks and Recreation
Department to purchase a telecommunica tion device for the deaf
( TDD) .
BACKGROUND:
The (TDD) allows the deaf and hearing impaired community easier
(communication) access to the services of the Parks and
Recrea tion Department. Once a con tac t is made, the parks and
recreation staff can work to place the person in an appropriate
program or service.
Of the parks and recreation departments in the greater Richmond
area, none currently have a TDD in operation. Chesterfield's
Parks and Recreation Department has set the standard in
el imina ting barriers to the deaf papula tion and in serving the
deaf conununity.
PREPARED BY~
fIPp
ATTACHMENTS: YES rI
NO 0
SIGNAT URE :
otJIf '
COUNTY ADMINISTRATOR
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Board of Supervisor Agenda
January 13, 1988
CSX Corporation
Without the support of the CSX Corporation, this important
service to the hearing impaired ci tizens of Chesterf ield County
would not be possible. (Demonstration of the TDD in operation).
RECOMMENDATION:
The Parks and Recreation Department requests that the Board of
Supervisors approve a resolution commending the CSX Corporation
for their dona tion toward the purchase of a Telecommunica tion
Device for the Deaf (TDD).
Mr. Charlie Davis of the CSX Corporation will be in attendance to
accept this resolution.
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Resolution Recognizing the CSX Corporation
For Its Generous Community Support
of Services for the Hearing Impaired
of Chesterfield County
Whereas, the Special Populations Section of the Chesterfield
County Parks and Recreation Department functions to
provide therapeutic programs for the disabled citizens
of Chesterfield County, and
Whereas, the Special Populations Section has foreseen the
need to make parks and recreation services accessible
to the hearing impaired community, and
Whereas, the CSX Corporation has generously donated
financial support toward the purchase of a
telecommunication device for the deaf (TDD) which will
assist in serving the hearing impaired.
Now, Therefore, Be It Resolved that the Board of Supervisors
does hereby recognize the CSX Corporation for its
generous contribution.
Be It Further Resolved that the Board of Supervisors does
hereby express its sincere appreciation and gratitude
to the CSX Corporation for its continued community
concern and support for the hearing impaired citizens
of Chesterfield County.
n2~
CHESTERFIELD COUNTY
~
BOARD OF .SUPERVISORS
AGENDA
MEETING DATE: Jan1J.ar~" 13, 19QQ
11.
ITEM NUMBER~
SUBJECT:
Claim of Kenbridge Construction Co., Inc. Relating to
Human Services
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Kenbridge Construction Co., Inc. has submitted a claim
against the County for $18,980.00 relating to the alleged cost
overruns in the masonry subcontract for the Human Services
Building. (See attached claim letter). For the reasons given
below, this claim should be denied. . On March 20, 1986, the
County entered into a contract with Kenbridge Construction Co.,
Inc. for the construction of the County's Human Services Build-
ing. Subsequently, on April 8, 1986, Kenbridge contracted with
Hammond Masonry Corporation, and Hammond agreed to furnish' all
labor, materials and equipment necessary to complete the masonry
work involved in the construction of the Human Services Building.
Hammond has completed the brickwork on the Human Services
Building and now contends that it 15 owed the sum of $18,980.00
under its contract with Kenbridge. Kenbridge, in turn, contends
that it is the County that owes Hammond this sum. Hammond has
sued Kenbridge in the Circuit Court of the City of Richmond, and
Kenbridge now intends to add the County as a third party defen-
dant to this lawsuit.
(Continued)
PREPARED BY:
ATTACHMENTS:
YESJ
Jeffrey L. Mincks
Senior Assistant
County Attorney
NO 0
cdl1681:C37
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COUNTY ADMINISTRATOR
SIGNATURE:
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Agenda Item
January 13, 1988
Page 2
The dispute arises from Hammond's contention that is is due
$18,980.00 by way of change order to the contract for the pur-
chase of shaped brick used in the construction of the Human
Services Building. The contract provides that Kenbridge shall
pay up to the sum of $376.00 per thousand for the purchase of
certain bricks and that the County shall pay all costs over that
sum. Hammond and Kenbridge contend that this contract provision
applies to the shaped brick - which cost $18,980.00 above the
$376 . 00 per thousand and n allowance II price - as well as to the
normal face brick used throughout the .building.
Staff has reviewed the contract documents and has concluded
that the $376.00 per thousand contract allowance for brick
applies only to the face brick and not to the shaped brick.
Under the terms of the contract, it is Kenbridge's responsibility
to provide the shaped brick for the. Human Services Building at no
additional cost to the County beyond the original contract price.
Since the County has not contractual obligation to pay the
additional amount claimed by Kenbridge, the attached claim should
be denied.
Recommendation: Staff reconunends that the claim of
Kenbridge Construction Co., Inc.for $18,980.00, as described in
the attached letter, be denied.
cdl1681:C37
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A PROFESS~ON^L CORP'ORATlON
HIRSCHLER, FLEISCHER" WEINBERG" COX MALLEN
ALAN C. FLEISCHER
JAY M. WEINBERG
ROBERT A. COX, JR.-
EVERETTE C. ALLEN, JP.,
M[lE.5 C^R.Y. JR,
L, CHAJlLE ~ LONG~ JR,
^LLAN s. aUffENSTE EN
ROBERT $. P^RKER, JR.
CHARLES F. WJTTHOEFfT
BARRY A. H^CKN'EY
MAHlON C. fUNK. JJl.
CLENN It. MOORE
KE tTH 0, aOYE ITE
JAMES W, THE08^LO
D^N[El M. SIEGE.L
PETER L. TR.18lE
^L~N PER C. CRAHAM, J R
JOHW R. W^LK
JOHN W. VAUGHAN, JR..
WI LUAM It. BALDWIN, [] r
MAIN STREET CENTRE
629 EAST MAIN STR.E ET, P.O. 80X 1 Q
RICHMOND,. VIRGINIA 23202
TELEPHONE (804) 77~-9500
TElECOPIER (804) 644-0957
HANOVER OFFICE
5960 CHAM.BERLAYNE ROAD
P.O. BOX 578
MECHANICSVILLE" VIRGINIA 23111
<BOO 771-9570
OF COUNSEL
EDWAJt.D 5. H1R5CHLER
.sTEVEN P. SETTLACE
ROBER. r R. KAPLAN
WRITER'S DJRECT DIAL NUMBER
771-9561
January 7, 1988
BY HAND
Lane B. Ramsey
County Administrator
Chesterfield County Courthouse
Room 504
10001 Iron Bridge Road
Chesterfield, Virginia 23832
_ -? 3 ""' M1CHAE L Ii. TERRY
r. ~ ..J- f ..1 7 n"'" M]CH^~ L P. FALZONE
~. ~ /,"'IilqRf.RT T. BILLINGSLEY
I} & '''^'NH^ G. V^UGHN
'" . JOH'N C. IVIN,S. Jfl.
I JO.sEPH B. CARRJNCTON
J'N 119^8 D^V_ED'~. BELKOWITZ
~~ t\ 1 0 JOHN W. STEELE
(:) I EO 5TEPH....EN t. JOHNSON
r J RECEI\' kO:iE_L~~N P. RICK
: .~ ccn~~TY c. TH.O_MAS GREEN III
\ . I" h "I" PAMELA' B. BECKN ER
. \ AI'I::II .~T~^IOR MAR.V~,-!' S. SWIFT.JR.
. ""\ Cl1 ':'STt.Rt IElD. w. ~~~ K HILLSMAN
to ... VA RANDAL M. REAVES.
'\- . ;,_ · F:AUI;--'H. DAVENPORT
, r'SARAH D. PUCH
, .. . . ~.....l..;AWRENCE E. lUCK
",. -'., .'O" I. ~ DANA B. SYKES
~. ,. ~_~ '~'...J ../ R. WEBB MOORE
~~ P^UL ^. .sJMP~ON
CH^RLES H, RorH E. N D 13. RC
Re: Presentation of Claim to Chesterfield County
Board of Supervisors
Dear Mr. Ramsey:
This firm and the undersigned represent Kenbridge
Construction Company, Inc. ("Kenbridge") and in that regard I
hereby request that a claim be presented on behalf of Kenbridge
to the Chesterfield County Board of Supervisors (the "Board") at
its regular meeting on January 13, 1988, at 7:00 p.m. The basis
for this claim is as follows: .
1. On March 20, 1986, Kenbridge and the Board entered into
a contract (the "Contract.') fo~ the complete construction of a
two story, steel framed, brick veneer office building at the
corner of Lucy Corr Road and Lucy Carr Court in Chesterfield
County, Virginia and known as the Human Services Building (the
"Project"). A copy of the Contract is attached and incorporated
herein as Exhibit A.
(J 2 .3
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~Lane B~ Ramsey
January 7, 1988
Page 2
2. The Project specificatiols, which are a part of the
Project contract documents, provid~, at paragraph 1.06(E), an
allowance of $376.00 per one" thous~nd for the purchase of "brick
masonry units as specified in Sect~on 04200 [of the Project
specifications]", and further provide that should the actual cost
of materials and installation exce~d the given allowance, the
!
contract shall be charged such excess by change order (the
"Allowance Provision"). A copy ofithe Allowance Provision is
attached and incorporated herein as Exhibit B.
I
3. The Project specificatioAs, at paragraph 2.03 of
Section 04200 (the "Brick Specific~tion") (entitled "Brick
Units"), describes two types of brick units: (1) "Face Brick"
and, (2) "Special Shapes." A coPylOf the Brick Specification is
attached and incorporated herein as Exhibit c.
I
4. On April 8, 1986, Kenbridge entered into a subcontract
(the "Subcontract~I) with Hammond M~sonry Corporation ("Hammond"),
the terms of which require Hammond I to furnish all labor,
materials and equipment necessa~y to complete certain work
required under Section 04200 of th~ Project specifications,
including work required under the Brick Specification. A copy of
the subcontract is attached and intorporated herein as Exhibit D.
1
5. In the course of its wor~ pursuant to the Subcontract,
Hammond incurred total brick material costs of $49,779.60, with
the brick allowance for said materials installed by Hammond,
I
based on the unit prices found in the Allowance Provision, being
$29,658.72. Accordingly, Hammond ~ubmitted its invoice to
Kenbridge (the "Invoice") in the a~ount of $17,084.08,
representing the excess, after apptopriate adjustments, of the
above-described actual costs over the brick allowance amount of
$29,658.72. A copy of the Invoicel is attached and incorporated
herein as Exhibit E. ' ,
6. Pursuant to the Allowanc~ Provision, Kenbridge
submitted to the Project architectl a proposed change order (the
"Change Order-I) charging the contract with the sum of $18,980.00,
such sum being based on the amount] submitted to Kenbridge by
Hammond in the Invoice plus Kenbridge's overhead, profit and bond
cost. A copy of the Change Order is attached and incorporated
herein as Exhibit F.
7. Although demand has been made by Kenbridge upon the
Board for payment of all sums owed pursuant to the Change Order,
the Board has failed to pay the aforementioned sums to Kenbridge
and has refused and refuses to do so.
024
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~Lane B. Ramsey
January 7, 1988
Page 3
8. The Board's refusal to pay to Kenbridge the sums owed
pursuant to the Change Order constitutes a breach by the Board of
the Contract.
9. The Board is justly indebted to Kenbridge in the sum of
EIGHTEEN THOUSAND NINE HUNDRED EIGHTY AND 00/100 DOLLARS
($18,980.00) plus interest.
Wherefore, Kenbridge, by counsel, submits its claim to the
Board and hereby requests that the- Board consider this claim at
its regular meeting on January 13, 1988 at 7:00 p.m., or as soon
thereafter as this matter may be heard.
Should you have any questions or comments regarding this
matter, do not hesitate to contact me.
Very truly yours,
R. Webb Moore
RWM/ror
Enclosures
cc: Mr. James J. Roberts
Mr. Douglas B. Sauer
Ms. Irene Neal
Bar ry A. Hackney,. Esqu ire
Ms. Joan Dolezal, Clerk of the Board
Stylian P. Parthemos, Esquire
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THE AMERICAN INSTITUTE OF ARCHITECTS
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AlA IJocument Al01
Standard Form of Agreement Betweera
Owner an.d. Contractor
"tvhe{~ the basis of paymen t ;s .a
ST/PULA TED SUM
1977 EDITION
TJtlS DOCUt'dENl HM U~~pCRrANT l.tGl\t CON5EQUfNCES; CON5ULrATtoN WITH
At" ArrORNf't is fN(()UIt'\GfD \{Vlr H k.f5P€CT TO Irs COMPtETION OR MODlFlCA rlON
Use only \-Vittl the 1976 Edition 01 AlA ~ocunlent A201 f General Conditions of the- Contract tor ConStruction.
This dot:"ument has b~en 3Pi)fOVed aod ~ndor'ied by The Asso<.:i.ated General Contractors of Arne rica. .
AGREEMENT
rnade as of the Twentieth.
Hundred and Eighty Six
day of
March
in tt'te year of Nineteen
BETWEEN the Owner:
Board Of Supervisors
Couuty- of Cheste-rfleld ~ Virginia
and the Contractor:
Kenbrldge Const~uct1on Company, Inc,
Kenbrldge, Virginia
The Project:
Human Services Building
Chesterfield County, Virginia
The Arcll iteel:
Wushington Associates, Inc.
Norfolk, Virginia
The Own er and' the Con tractor agree as set forth befow ~
EXHIBIT-A-
Copvrigh t 1 91 s~ 1918, 192 S, 19)71 1951 f 19SB~ 1 % 1 ~ 19Cd J 1 % 7 f 1974, = , 977 by the ^meriJ;,tn huUtu ie f)f ^ u;htlt:t':.l'li, .1735 New
York Avenue, N.W~f Y/a~h .'1glon, O. C. 2'(:(lC)6.. R~pfOdl.Jc;Uon of Ihe mah!ti~t herein v r ~tJbij'4nUII quo1-atlon of '1$ ptovb~on,.
wi\houi permis~ion of the AlA vi(Jl~tM Ihe copvdght Ilws of tht! Unhcd SLUes ~hd win bb l~bJ~t 10 lesal proJeCut1on~
AlA DOCUMtNl A1QI · OWNER-CONTRACTOR AGREfMENl III ELEVfNTH EOITrON · JUNE '971 it A1^e
fJ1977 .. TH( ^MERlCA~~ t"'~STlrUlE OF ^r-t.CtH!fCTSI' 1 iJS NEW YOFU< ^VE., N,\V.f VV^SHtt--JGTONt Ot C~ ZO()OG
A101.'977 ,
o 1 .,.. t1 =. ::~ 8
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7 <? 2
41~52
.' b " i d gee 0 cO, t.
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ARTICLE 1
THE CONTRACT ~ DOCUMENTS
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Th e Con uact Oocurncnts c-onsist of tt lis Agreement, the Condi 1 i uns of the Con If act (General t Supp~emen tary and
other Conditions); the Drawing$, the Speciticattonsi all Addenda issued prior to and all Modifications issued after exe.
CUlton of this Agreement The~c (onn the Contractr and an are as fony a part of tn.c CO~lract a~ if attached to thi5
,,\s(eement or repealed he.rein~ An enuolcration of the Con [fact DOCUIOCf!t5 appears In Art.clc 7*
ARTICLE 2
THE WORK
~.~. r;:T'"
The Conlr8ChJr shaH perr(Jrrn aH the \^lork required by the Contri:l(:t DDc\.~mcnts for
{H~rl: tI1.SC'1( al"C" f.1t'Odtt d~$ClipUv~ of (he \York I';: UJtd un (~t.~ef Con~f.I.(( ()oclJm~n{:f"
The complete construction of a two story, steel framed) brick veneer office
building and the accompanying 6ite work. paving and landscaping on a site
at the intersection of Lucy Carr Road and Lucy Carr Court.
ARllCtE 3
.........-- .............-
TIME Of CO^iMENCE~AENT AND SlJfJSTAN11i\L COMPLfTION
ihe Work to be pcr(orrneo under this Contract shall be comrnenced upon w-.ci tte(l Notic.e to PrQI~eed...
and, subject ~o authori~Qd adju5tmenh.. Substantial Completion ShdU be achieved not later than
~-
(H-tJ't: In'C'.:1 .,!rty t~i,jl puul:sk~'H for If<;lJid..t<<1 a.m.JKt;"; f"~:l;d(t8 to !~a~{~ t., <ompl.e-~C" on li~-'
Five hundred and forty eight (548) calendar days frem the date of the
Notice to Pruceed.
EXHIBIT A
I
AfA. OOCU,~EN'f A lOt .. OWNER-CONrR^CTOR ^C~[E"~U"'T · ELEVENTH EDITION . JUN( 1911 · ^1^6
tb1977 ~ THE Ai\-\ERICAN INSTITt.Jli: OF A,.CHITECfSjOl 1735 NEW YORK AVL. N,\V~, WASJilNGfON, o. c~ 2{)()Q(,
j'.
.
I
Al01-1977 2.
(11,nJ5/8:3 .,4
· 2:1: e~34 7'j2 4152
_Lb" i dge- Cost
04
ARTICLE 4
-~---
CONTRACT SUM
The Owner. shaH pay the' Contractor In HHtC~t funds for the performanc!:l of the Work, subject to additions and
d~ductions b-y Change Order as provided it' t~lC Contract DOC(Jments, the Cont~.act Sum of
'Three million, Seven Hundred and T~n Thousand Dollars ($3~710~OOO~OO).
The ConHact Sum is detcfrTlincd as foHov~'s~
(j(":8 heft tlie OJHl efr! or otner lump J.~lU 40QUnt. JL.c;epifd ..t{NP~[CS, ~n-:J lh'fH pri cr:~.. S3 ~pp!i~2bl~J
Base Bid $3,699,OOO.O~
AJ.tel'"nate No. 3- + . 11,000.00
$3,710,000.09
ARTICLE 5
~ PROC':;RESS PAYMENTS
Based upon Applications Eot Pavment ~ubrr,Htcd to the Archite(:t by the Conva(;:tof and Certificates for ?a)~nlent issued
by the ...'\fchitect the Owner shaH make progress p3ymenls on .atcounl of the Contra~t Sum to the Contractor as pro'"
vived .in the Contract Docun-tcnls for th~ pet!od endir-IS the 25th day of the m~nth as foHovvs;
. Not later than thirty (30) r;la.Y$ follov.,J;ng ihe end oi,he period covered by the Application for Payment
. nine ty percent ( 90 ,~ J or the pertion (Jf the Contract Sun"' prDpedy allocable to labor.. matE:rials and
equiprlient inccf'porated in the VVork and !tine ty percent ( gO o/()} of the portion of the Contract
Sum properly. allocable to rnaledah and equipn1ent ~llaably stored at the 51 le or at some other location agteed upon
in \\'riting, (0' the period cov~red by the AppHca.lioil for Payment, ]e;,~ the aggregate of previou~ pa.yrnent$ made by the
Owne!"; and upon S.1Jbstantiat Comp;ction of the entire \"/olk. a sun, sufficient to increaSie the total payments to
..... n1nety-f 1 ve percent ( 95 '}~) of the .Contra~t Sum, tes!< such 3n1ouots as the Architect shaH d~termine for aU
inconlptele Work and uns.eultjd c.lain1S as pfovided in the Contract DocumEnts.
en nQi r;{}li~f<<! f'tlM\'"hr!n3' in th,=, Conl:..cf O{.LftJm('tiul' ~[e: lJlji!r1 '"y {!J!ChlJlon j.(jt JimH;fjij: or flfdvdng ch~ 4utiQunt. f~ijl[1l'fl .'ett tII~ \V1J,:l' '~Ich" ..
~rrJln
. .'~..,t! 01 ~mp'.ttoft,1
P ay..nents due and unpa id under the Con tract [JOCU rncnt,s 5 h a 11 be.) r i nte rest f rOnl th~ dtl te paynlent i 5- due a t the rate
entered beto\v, or in the abience lhere-of~ at the legal rate prev..JifinS at the place of the ProjecL
fH~Ie' JnJ.t1 ..ny i..~tt: Qf 'rdtrr-J-[ .,~ lJpt)fl.'
EXHIBITL
~)jU'r J,W$ AJ\d t f!qul'f:men fli I.Im;.kt (ht I M~r.! 1'ruth fn t f:-~di~R Ad 111M j '.If J.LI I C find I O( J f (OIUu m~r c,.~dH 'on"", ./n1 Dthef 'c R!,.I r ..t.tiont It th(l Q\....
"~/' j
~nd ConrUt:foJlj pr;ndpl.I pl.jCf:j &1 bttsr/WJJ, 11le- loc-I[iO'l of fhe 'tu!t<t and ~(Ifttrtlh(l;( In.ly j{(E("r tff<f v~/idi'r t)/ llllJ pllNllio-n. $prcilic j,tJ1 ,d",Jc~ 5nofJ:d
~ obl.l/ntJ with ltJpt'{( 10 deI~liun, Modifi~.tdoo~ ':1( Qfh~, 'I!qui,e-ml!'nu: Jo.h 'J Wtll~~~ dtJ(jQ1f,.H'~j or w.IY~rl.~ .
AlA DOCUMfNT Al.l . OWNEP>CONTRACTQR AGREEMENT · ELEVENTH EDiTION · JUNE 19'7 · AlAe
<<>19n .. lHr. ^~..-tEi{I(^N IN~TITUTt;: OF AftCHITECTS, 1 iis NE.\V y.ORK ~.A.~\"t.. N.W., WASHINCYON, O~ C~ 20006
A1Ul..19" 3
tl 1 / J:.1 5 / 8 E
.5
z: 804 792 4152
.' b ,.- i ,:j 9 <' (: 0 s t
05
.
. t ~
ARTICLE 6
FINAL PAYMENT
Final payrnent, cons ti luti ns the en tire unpaid bal ance 0 f the Con t ra<.:l Sun~, shan be pald by the Owner to the
Contractor when the \Vork hils been compJelcd, fh~ Con1t Jct fully performed, and a {lnal CertiHcatc for Payment has
been issued by the Architect
ARTICLE 7
& ^ifSCllLANEOUS PROVISIONS
71' Tern~~ used in this Atreernent ,,'vhich are defined in lhe CO'1ditions of the Contract ~hall have the meanings
designated In those Conditions.
7,2 The Contract Documents, vihich constitute the entire agr~~ment bCl\,vccn the O\vner and the Contractor, are listed
in Article 1 and.. excc-pl for l\.~odjfjcat;on5 t~~Uf;d after execution. 01 thj5 AgrcC:'menl, are enumerated as follows:
((1st br;o\V Ih~ ~S:'t:emC'r.~i tJI~ c{h~didD(U of {h('" (onU~n (G("nl;'rol'.. 5UI-'plf:'iF~'i ,iI").~ .(~d OalN Ct)!1d;iI('fn~) r ~h(' Dr~wing~. lh~ Sp~Ct(ic.(io/u~ IInd .i!nY Add~"d~
.n.;f j(<~pltd i!I.~U~,j~~j,. .show;"'g ~~c Qf 1h~ct I'H.Jmbet~ in ill (..5i!'S J0d d~((,J, W.hNt: .pptjc.bl~.)
A. Blddirlg and construction documents as sho1h~ on the attached Table ~f Contents.
~. Drawings CS-l; C~l thru C-3; L-l thru L~3; A~l thru A-41i 5-1 thru 5-15;
P-l thru _P~10; 1-1-1 thru ~1~14j E-1 tllru E-l]..
c. Addendum No. 1 dated February 25, 1986.
7 _3 Owner and contractor agree that the execution of this docun)ent should not be
construed as 111\ approvAl by own-or tllat the liability insu!.unec l'equirernl~nts have been
full~l conlplied with and, therefol'e, shall not operate as a relea.se of this bid bond..
J Joviever, the o\vner and con tractor agree tha.t \vhen the liubi Ii ty insurance require ments
of the bid have been cOfTlpliad \\'ith, the bid bond will be l~eleased.
v 1'; ~JI"':' eV "{l ~~' T 0 ~ 0 m.~
~~~Jlt1zl:i---
,t\\/ i/I
t.~~SS l 3T t, t4l C:.(~~u r..a 1~., I~-l f < }:.! t": F ".,
This Agreement entered fnro as of the d3Y ~r1d year first \vrittcn abovet
OWNER
CON~rRACTOR
~ ~ , ...
· 1
County of Chesterfiel~~ Vl~niB~_______ ~enQr1dge. COD9tructio~Compani~~~
P.. O. Box 480 - t'i 1"1'
Kenbrl~gc, Vltg1n1a _
b 9~
Ja es J~ Roberts. President
P.o. Box ~O.. Cllesterfj eld..-Y1-rginia
~~
bv
.COU1ITY JilllA1U1STRP,TOR
AlA DOCUMENT A101 · OWNfR-CONTRACTOR ^GRt: [~nNT 4 ELEVENTH EOntON · JUNE 1977 , Al"-
cIl1977 · THE AMERICAN IN$lITUTE Of ARCHIT(C1S1 1735 N[W YORK ^VE.t N.W.~ WA$HJNCTON, D. C~ 2()())6 A 101...1971 4
EXHIBITL
.
01 /05/8"_ ~5
2:; 8[14 792 4152
.bt-'idge Cost
WASHINGTON ASSOC!ATES
,
I
BIDDING DOCUMENTS
TABLE OF CONTElfrS
I
I
00100
00120
00300
I
I
00700
00800
I
Notice to Bidders
Instructions to nidders
Doc umen tALA A7Q 1
SupplementA~Y Instruetion6 to Bidders
Bid Form
Contractor'~ Qualification Statement. AlA A305
Bid Bond, AlA A 310
Standard FODm of Aggreement. AlA A 101
Perfo~mBnc~ and Payment Bonda, AlA A 311
General Conditions
Document AlA A 201j General Conditions of the Contract
Supplementary Gene~al Conditions
DIVIS ION 1 - G~NERAL REQUIREMENTS
01005 Administrative ProvisionB
01300 Submittals
01500 Construction Facilities and Tempora~y Controla
01600 Materials and 'Equipm.ent
01700. Contract Closeout
I
I
DIVISION 2 - SITEWORK
I
02100
02200
02281
02444
02513
02515
02719
02720
02900
I
Clea\ing, Grubbing. Stripping] Topsoil and Erosion Control
Earthwork
Tennite Controls
Chai~liok Fenceing and Gates
Pavement
Sitework Con~rete
W&te~ Service Piping
Sewer Collection SYBte~
Landscape
DIVISION 3 ~ CONCRETE
03300 Cast in Place Concrete
nrVISION 4 - MASONRY
04200 Uni t MaBonry .
TABLE OF. CONTENTS - 1 '
t16
1385.00
EXHIBIT..iL
~~1/0S/8B
I ~
.6
z: 804 792 4152
.'bt-, i dge Cost
07
WASHrNG~ION ASSOCIATES
tl
J
DIVISION 5 - METALS
05120
05210
05300
05400
05500
05S21
Structural Steel
Steel Joists
Steel Deck
Cold-Formed Metgl Framing
Metal Fabricationo
Metal Stairs
DIVISION 6 - WOOD AND PLASTIC
06100
06200
06410
Rough Carpentry
F ioish C4t'pentry
Custom Casework
DIVISION 7 - THERMAL AND MoISTURE PROTECTION
07140
07212
07213
07532
07620
07810
07900
Metallic Oxide W8terp~oofiag
Board Insula tion
Batt and Blan~et Insulation
E18Btomeric Sheet Roofing - Looae Laid/Ballasted
Sheetmetal Flsshing and Tri~
P18Bti~ Skylight Clueter
Joint Seltlet'A
DIViSION 8 - DOORS AND ~lNDOWS
08110
08210
08331
08410
08450
08520
08700
08800
Standard Steel DOO~G and Frames
Wood Doot'S
OVerhead Coiling Doors
Aluminum Entrances. Curtain Walls and Sloped SY8tems
All Glass Interior Window System
Alumi num Windows.-
llat"dwa-re
Glazing
DIVISION 9 - FINISHES
09220
09260
09311
09510
09650
09 tJ88 .
09815
09900
09950
Portland Cement PlaRter
Gypsum Board System
Ceramic and QU8~~Y Tile
Acou8tical Ceilings
Resilient Flooring
Carpeting - Glue Down
High-build Glazed Coating
Painting
Wall Covering
DIVISION 10 - SPECIALTIES
10000
10100
10180
10350
10440
Mi8cel1aneo~. Specialties
Chalkboards "and TackboardB
Ms.rb Ie'. r.oi let Compar tment 8
Flagpoles
Signage
EXHIBlTL
, ..
o 1 .f 0 ~ / S S
13=5E.
e
z: 8 0 4 7 '3 2 4 1 5 2
WASHI~GTON ASSOCIATES
10522
10605
10655
10660
10800
Fir@ Extingushcrs and Cabinets
Wire Mesh Parcitions
Accordion Folding Partitions
Sliding Panel partitions
Toilet Accessories
DIVISION 11 - EQUIPMENT
11131
11167
11460
Projection Scre~n
Doc k Lever
K~tchen Equipment
DIvISION 12 - FURNISHINGS
12301 Metal CaBework
DIVISION 13 - SPECIAL CONSTRUCTION
THIS DIVISION NOT USED
DIVISION 14 - CONVEYING EQUIPMEh7
14120
14241
Electric Dumbwaiter
Hydraulic Pa9senge~ Elcvutor
DIVISION 15 - MECHANICAL
15000 Mechanical
OIVtnloN 16 - ELECTRICAL
16000 Electrical
tND OF ~ABLE Of CONTENTS
'.
.b" i dge C05t
TABLE OF CONTENTS - 3
08
1385.00
."
I
EXHIB\T.iL
WA~HINGTON ASSOC~~S
t ~.~. . 5
.e
~. .
1385.00
1.05 .OWNER-FURNISHED PRODUCTS
(
A. Owner shall furnish products for Contractor's installation as
indicated (F.B.O):
B. Owner's Responsibilities:
1. Arrange for and deliver shop drawings, product data, and
samples, to Contractor.
2. Arrange and pay for product delivery to site.
3. On delivery, inspect products jointly with Contractor.
4. Sub~t claims for transportation damage.
5. Arrange for replacement of damaged, defective) or missing items.
6. Arrange for ~nufacturers' warranties, inspections. and service.
c. Contractor's Responsibilities:
1. Review shop drawings, product data. and samples.
2. Receive and unload products at site; inspect for completeness.
for damage, jointly with Owner.
3. Handle, store, install and finish products.
4. Repair or replace items damaged by Work of this Contract.
.1.06 ALLOWANCES
A. Costs Included: Cost of product less applicable trade discounts,
and labor required for installation as noted.
B. Architect's Responsibilities: Selection of products and installer
with assistance from Contractor.
c. Contractor's Responsibilities: Assist Architect in selection of
products and installers with recommendations and proposals as
required. Execute purchase agreement for selected materials and
installer. Arrange for and process submittals as required in
accordance with Section 01300. Arrange for delivery, installation
and warranties.
D. Should actual cost of product and installation differ from given
allowance, the contract shall be credited or charged the difference
by change order.
E. Schedule of Allowances:
1. Allow the lump sum of $10.000 for purchase, delivery and
installation of exterior building and directional signage.
Style and materials of signage shall b~ as selected by the
Architect with in the allowance given.
2. Allow the unit price of $376.00/M for the purchase of brick
mas~nry units as specified in Section 04200.
3. Allow the unit price of SiO.SO/bag for the purchase of colored
mortar as specified in Section 04200.
01005 - 2
EXHIBIT~
· WASHINGtON ASSOC~:S
.
\.
1385.00
2.02
CONCRETE MASONRY UNITS
('
A. Hollow Load Bearing Units: ASTH e90, Grade N, Type I; light
weight. Nominal size 8 x 8 x 16 inch; provide special units for bond
beams, lintels and bullnosed corners as indicated.
B. Solid Load-Bearing Units: ASTM C145, Grade N, Type I; normal weight.
2.03 BRICK UNITS
A. Face Brick: ASTK C216, Type FBX, Grade SW; utility size brick,
nominal size of 3-1/2 x 3-1/2 x 11-1/2 inches, wire cut, color equal
or similar to style Cedarwood as manufactured by Redford Brick
Manufacturing a8 approved by the Architect. Final color shall be as
selected by the Architect. Refer to Section 01005 for Allowance.
B. Special Shapes: Of same brick type as above. shaped to profile
required and indicated on drawings; surface texture on sides and
ends.
2.04 MORTAR
A. Portland Cement: ASTK el50. Type I, II, or III, gray/color.
B. Hydrated L~e: ASTK C207, Type S.
(
c. Masonry Cement: ASTM C91, except that for masonry cement used in
mortar for exterior walls, the air content of the mortar shall be not
more than 16 percent by volume in lieu of 22 percent. Containers
shall bear complete instructions for porportioning and mixing to
obtain the required types of mortar.
D. Sand: ASTK C144.
E. Water: Clean, potable, and free form injurious amounts of oil.
alkali, organic matter or other deleterious material.
F. Mortar Types: ASTH C270, Type K for foundation walls; Type N or S
for non-loadbearing, non-shearwall interior masonry; and Type S for
all other~ma8onry work. Exposed unit masonry mortar shall be color as
selected from manufacturer's standard range within the Allowance
specified in Section 01005.
G. Grout: ASTK C476j Provide fine grout in grout spaces less than 2
inches in any horizontal dimension or in which clearance between____
reinforcing and masonry is less than 3/4 inch; provide coarse grout
in grout spaces 2 inches or greater in all horizontal dimensions
provided the clearance between reinforcing and masonry is not less
than 3/4 inch.
04200 - 4
EXHIBITL_
TELf.:'tifOl'll: 8.Q4-~76.8221
'-"
.
e
. ""'-
s TATE REGISTAA liON NO. 3930
-I ''ri'" .~! -
,'\
\. \.
KENSRIDGE CONSTRUCTION COMPANY. INC.
P.O."BOX 480
311 SOUTH BROAD STREET
KENBJ:I;IDGE. VIRGIN IA 23944
o
- SUBCONTRACT -
Harrmon d Ha son ry
P. O. Box 206
Sandston. Virginia
23150
IfW'ei....fl.. ..""" ~SUDConl'.CIOf-1 .g'N' 1"" 8 t h dar 01 ADr 11 . 11.....8.2.. 10 pllf"fOf'" lot KENlAlOO( CONSTRUCflON co....
'AN'I, INC.. C....'toiNhtt t.,mtG -c.onlrac1or-t'Ot H ~........ IIicI$I HIow IlWIlf.ll)jtd '0 "'Ihe I........ and COfW:SJ1ioM of a a.n... ecw..trKI tletMOlof..
,"'.'IG tnlO 0.,. COf'ur.t.e:IOf ...U'I
Chesterfield County Board of Supervfsors
Chesterfield, Virginia
CI
<<""'''ftI h., C.I Noeod ,... .O*Nt1. to tu. ~.n aft "DOt. .....tIriaft. ~ ""' JIIIficw- .. .or' NQUifId lot IhI COftItruclton 0'
Building, Chesterfield County~ Virginfa
Human Services
... l8,ieI acCOf.,.ne. wi.... lhe OIIR' ....a lpOClhUlJOI"I u.
O'.D.'K'Dy Wa s h 1"9 ton As soc fates. I nc. or Nor-fo 1 k. Vi rg 1 n t a Ci'''lNhtt
c au lid' ~ Arc ""t<<: n. . M liIrfMcn II' fIlI._ , p.att Of t.lld 0..,.,.. ConItKt aNt wNd\ ... now ..... . .. 01 chit Su bcoftUKl. .ft.G '"""... uu-.q .,. ply and t....partia .
......0 an.... to COl"lC"d .., ,...,~ 10 a "'" of.aId won...
NO w. T M f REF ORE. m con..".,. tiO'" 0' tN ,,",uh,". . gr...,..ml conIainiId ......... .. .. ag,HCf .. toUowI~
AA T teL e I - SukOn Et .C1Ot ..",Ii fu,,... an .u Latlof. fM.ltriIIl. .nd ~ to .,...... all *0'11. MCftUty to CO~ IftoI foPO>;ftng part or '*'" 011.... GIft.,., COnuKI
.., au ,..pec1 u .. lIM'f"'" ,-.q","M oIt.... eo-..t"C1OfA an,., all ~ ~ thIreto. ~
See Appendix "'AN
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Of' .
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11"1111 D.. , ItI.~"
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wUJ not
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I tI ~ A"., a ""'~g" '~u"eod OJ COf\ttac:IOf lor a...,. c__ bt SuOCOftllKtOlIhali be lMOuCt.., by COnUaclOf' tram amount. au. or to Mro...... ..,.".. ...n.c;fet"
In,. Sc.locotltr'c:t. tuOjK1. P'IO.....,..,. 10 t.... opUon 01 Conttac1Ot 10 ~nal....... ~ to, "'ault.. htt'eIn .,...,..,. p,~"
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1 "to d"".. In
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..... .,'OWC....ljO.. Of ....., '-0'_ 'f'I4' ,P\oyIcf SuOCOf't'lctOl taU to do 10 ConttKtar -.y. II ..... _iOn ,....on bin.. Subco...cf""IOt. ..~..
Alii nCL E ..v... S....OC..:l'nUKIOt ..,..U ",..... au .1t.,..tO.... 1';",.1" lhe _Wi&I tor aM PHfot'" .. ..t,.. "U'. Of uu'" .,.'" .\Jr' 0*",-, Of AtC"U<<1 fI\aIli 'OQu~'t'. ....tno~l
,...,.~ht.,.I"VIIf'u. '"'Mm_",,. ., . ,...on.Ir.lle t4ad~ot'lto Of "'~"UOft ItOIII PW s...tIcoN'lCl prtC8. "'.,MAII.., cwC)l;ided. No charlgfli .,.. to bit "'.".. no....,.,. ..C~I upOn
.nlllft O'CS., itOft' Cont. .aQI. If"IO Cot't'tlC'COI" .".n no1 IN hltd MlbIIlOSubc:onCtlclof * any .&WlIaDOI. m.'.,...., or -auip,.,..,ttur....~ ....1'OwI-.....ch WI....... or"'"
TN IlPIOUf"t 10 ~ pi to ely Con (. ICIOf. 01' . l2o'llf'loCll Dy Subco f"I.Cf.CIOf~ br 'IIWt:ult ......... .""UMlllAlecl" IUCI\ orcIef .hhe ~nI "" ~ '''f Md ~~. ~ -I nol I...,. .. 1Nr.
Oil "~"Dhlt'\4CI &. ..t 10,.." .n ,,.. 0.......... eoft".el.
AR T I Cl E. V - Su kGl'tf .ctOl' ...... U prO'tMle .If. .nd ,uf'llCtent .1dUIin .. .. tNMI. 1M IntpecUoft 01 thI .Otk by Conti K:tor. ..... AlehitlC I. or IJ'IeU' .ull'vJtllld" f ~""""I
.
It~.. .nd If\l.lI ,,'omOlt 't' . I II" r9C ''''.''0 _rill.., notice t,om. ConIrtCIor. PfOC;Hd to tilt. ...n . a ponionl 01 11'''' 'IIfOIlil atId ,~ I rom 1 hi 9'01.1 nclI and ~ tackn"
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IN" r i. t. ..... t't"'tf _Qtll. 4td! Of' un. Of.IId. wfllid'llM AtC1\it let IhI.tI COI'lCIMwI 01 tail 10 ~.I^d ......... ptOM6)CJ.,. ..... good III Iuch .....Ol' k. an4 .11 oCher WO'.
AmIQ<<I'
0' d lilt ~ i" , .mo....ng 01 ft\&1Il, .....g good said CO nctemnlfdl worl..
ARTrClE VI - Sut>eonlrICIQf' ""'1.. II III llolnl'l IUpPI., .ClIeqUlII 100II. .~ and Iqui.pment. _ ,"'Ildenl numbl' 01 ;I"opIfty pitted ..Oftmen ....~ . .uff.c.....t
.mo"f'lr of m, ..,~... I n<l ...,gpU.. 01 p' ooet QUIIldy 10 .Iti(:jeftltv' Md ~ ptOllCute uid work..
ARTICLE YU .. (I) S.JX~nlt.ctc.w I1'I4IU IUI'n tatd WOC'k 0'l'I'l'10 CotWnctOr'.'gGOISICOItCIlioft Md If" INI eJN, d..ndM'n....,e:umblanen 01 '*"'"dlhaJlewOItc.1 an"
"'II1II ....,....1". eo...h.ctO' I....d Ollltftttf ho"' aU C't..ml.l'ttC'umbtaftCft and..... groMng out 011.... ,,*,0'''''"'1 of lhi. Sub(;onl'KI. .ng SutKonlrXlor ...t .1.... 0.'" CQ1.1
It'd "lH't'\.. C~"cluo.n; aUOI'n.yr.I...J. d.'.na .A .uftl 10 "l'~ 'UC''' d.ifn.. .net p.Y ..,.,. IUC" eI.l.... Of Ii.... 10 ..1.bliaht4, ... .hI hint. mflCna,..c', 0' mAI.F'.',.
r!"I'''' '. Ii.n tl It II'dI 0, ,. UOl't or ..Of' ~O..... and "" ..,lall N' ni....., to 01' ., SutlConCtK1Of'. Su bconttKIOf _lIl "DOn ctem....d ~ Ow...... Of ConI' IC t Of'. af\" ..
Subc.o~I'IIe.
lOr', ..penN. ,au.. ,..,c'" liOn 10 1M ,.IftMd of ,KOflI. by ~ 01' OIf\tItwiM. ~ iI SuDcon" :-IOf faill to do 10 .......... . ,ulOlUlOl. t~. .ft... dIfr'....d. Ow '* Of
COftltlClOf' fft.I W u.... .ut" .ello'" .. IJ\d 1M' ~.....". &a ,~ tudllIft of......,.. ....CI if ..... Oil LflI,.n ~ ,''SO. wbC.OtWlClOI .iI&I" "PGft CIeI'ftend. ,.....burH- tf'com
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CO t SubC:o"trKIOf. ''''.lU. II' 0.'.... 11 NQ\M'ltl'O "". ao.e ~ 0# till' COf"II'KI.;JIII t....~h. 'WIOrf' .....1......... ,~g ...' p.e.rt... ,wflO ~.. IaDof .'
ft'I.,.ttlltlO SubC.ont'.C.IOf ...~t... t~ ftAlnn and 1dOf"," ancIltw ~ ell.... 0110 bKOfftI d\IIeK". L.'.IUI~"'''' bereQuiir<<l"O'" ....,SU~ICIOn(JI"'"
S wconlra(:I01' '
"AqTtCLE VIII _ 1_; $vOC('lI'lI,.ctO' .",..1 ~". ContrKtor 80__ ...-'ctaitnllof Ga'Nga.n:11n9 "OIIIIC~I. 10 Ptf'IOnt Oft prO"""" occ.uIoAIcf Dr'''' SuD-
~ COM,.et 01". It... "9"'" 0' ."'1'10". ..~ ....c:tI SvtIcom' K11h1i1l HI"'" III iud' bfou;ht lJ9 MftII N Cofttt",OI on .ccount 01 ",yauch ICCMMnIIIftd .NII........... eo.-
. "Klor .,.., ..DItf\H ,^CIYCl-nq 'I.sonabte .nor~'. .... ~ ttr CoftIrldOl Dr ..... 01 a.ud\ 1CddInta.
tbl ~OCOft1'ecto' ......ct ca,., pUtI'lC; ",f)iWy ......~ MCt ...0 IUCft ~ ...., -.nd ............ ~ 1Nur...::a .. --rIM tIMClIINfJ'
lQ 1f'I1.". .,.. ".0;'" '1 Of .... IH ....... "..,.10. '01 1ft, ~ "tU'Jn 10 SuIN;Ofttf actor., empIoyen. a.MI ... ....."..ce rtQl.IIifed bt OM ...., 01 1M ptec. "".Iht e.t&cI wen. ..
to be
"Of't' 01 b, u..e .p.tC~'fC.Il~." ,.... U.. '"I, ~.. .n.;l..... ""'...... c:or."KCOf -'I,. "li&1actOty~ Ihat SUC......UfMcel\ll bHft ~ MellI,..CI.........
conl'"ue 1ft lore. Vl\l illN cornp 1.1 ion 01 ....a WOf a. .....d .1 ,he &IbconI'IdOf .....111 a.ub'" 11ft, of e.... IIII"OR to . thlfd ,.., r. SlIbc.onIrKtGf' ...... ....U\.I.I ..Id
1tWcf..,. ......
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<<c>> S '" tlCO"" r .clOt ..~" 01 ,.,. oOl.oatioftt. aUVM<<l by rMm WI hi. Subco.....act. ac.cepls ..ctuIiwe UabtlH.y lot an 1,1... Iftd co......butJof'4l NQultfICf .,'"
Conl'U"IOf 0' ~1XO"1'.dOl" I)y the Fef)f#.. Soc." $ecuritJ' AC' MId tne UnemploylftM'l ~..lion law orlimhll tbr 1ft ..., S..... .... ....,.a kJ t::N ~ Of
$ubconl' actO' .,., 1 ht: ,..,tOt'm.anc. 011'" .0'. ....." a::wowiocM __ ....., 19...... 10 futfti Ih Con1'.c1Ot' wit.. luiC.DI. ..,'11.... .,idMQ INt he I\u bHn ....lftOftZed to ICCtOt
we.. lieo."Iy. T... SuDCOf'u"C1Clf tUrl""" 10'''' th.lt .. hi! c:."ftOI furni." ..lei ",,""'ftCe. Of ...-.oued t... 10 dO t4, priOr to tMg~ Nt -Oft IN ConttlClOl lIMY... I'd
oo'ion. P.Y or- ,..,,... fo' .,.,,,,."t ...(t .....In4 cOf'lt'~Dultona aM dtO.ICt t... amou," pa+dOl.........-..d 'tom p.a.,..,~. Gut. or 10 Mcome OIII'O'N SubcoftIrlClOf. T....
S...DI;O"I'lClor aQ"'"' 10 Pfot.-.;;t ..,. Con".C:for .g'H"I.1 .n ...biItt, .... N.pt'd 10 ".(1 ~ tIftCMI ..Ie! ACt Of L.w.
fen Tn...... DoeO"" 'C1Of .,CIOtl . .Ch....... .....Idy for ..,., o1f'4 an saln ... 01 ..... II. -"'ch "'IV 1M" .....I'd 19'" mat....L lquiP""'" or taQor .-...cI '"
..... DI" '" t... .Of",
..R tleLl .X .. ~1"CtOf' "Q'''' 10 par $uOCOftt'KtOf .. s.atd .Of" """."'" of Two Hundred Ff (teen Thousand
N1 ne Hundred Seventy Three 0011 ars--.----....-...----------- DOLLARS II 215,973.00 t.
C"":t . "c """g. I". rt 1M tKt,.". by luocot'll, acl Of )ll.Ibj eet 10 ~..loM ...4 clIMfuCt'ont II I\<<ein-b"Ot. ptovlde4. PI' abl. .. the -or" IN OG'...... bu. upon ..tMftItM
o' I". Arch.IKt ."CI M'tfMftf oy Ow...... to Coftt,.ctOl' .. "'.. tMI . C"Of'dilloft Ofecl'CJonl Ia CO"1 ractof'J obligaUOn 10 pi, 1M SubcontrlCCor ....y .MOUftII Y'd., ,...
S..,OCOnCr.ClIfla1 N CoN,.ctor ~QI~ 1"11 ACI........, 'KIII"t'Id oar""'" tot ..tel SubcanI,actoi'..ora Item IN' 0-".,. both.. to "'00'''' and ftNI~..
Co",," ."Of' may " "'it ooeion .... j ~ __ 01 .-.eft .......... 'II..... ...... "II~ ......, "'" -.hI'lOICI PIJ""II""I 01 "'" 111""-1. u.... SuIlcOfttractOt ..... "'....., eor.-
1" ct or .-\t' J. ..,it..~. rtWIlftC. INt Pt. "'" ,...., 1ft lull to' M 1abOf~ ............. IInCI ."""'" ~ .... I'" .ottI UwowtI' 1M ... 01 tIw .........L ,.,... PI,........... be .....
*' .t..," --1l1. cley. ,'t., .,. co,...,.- 'Oft of ,... .... ft'C1udd '" CNllubCO""IICL ..".... ac.~ ., .... AICfUIecl. &Ad lull ..,..... ....... .,.. "" OwNf'.
~"TICLr x. ...lubCO'-"ctOt 1M" "an ,em" cO"'OtJ' WI'''' ..t......, NgVI.1iOnt II M'IotCh by In,SlIt.,-oulalory.gtney Of lIAr F............OIYavtnCfPdaI\aU
M'\d eft"""'" Cord:"C.IOI .g ~It . tI CI.. "" ....0 or plIftalI... ~ If", ~ioM ~ ...... .;enda
AATtCLI XI ... Iubcont'lctOl ",.n ;u,. DOnG. O..,..~. '0 I"" COntr'<tOf". ... IfW II"o...M 01 NONE .llt IWttJ
I f"Wt '10ft ..Ii, tIC ICHy 10 t'" eo",. r 'CIO'. fO' tn.e I.... pt'''' Nrtor~ of ,.... Suoco ftt,acc, ersUCh bOt'd, in, lOt..... Nqwtld by 1M Contrac101. it ftOt NC~ br CofttfIdOf
*.,f\U\ _ d.}'1 '~IQlIring ..fCloIlion gf IN. St"bcornfAC'l. eO"~rK'Of f'n4IW'. by f'OIic.- '''*".'''0. terfN""le thi. $utleofttr.c:t. ,Uf't.I'\eI~ 611..... 1mO&,H'It.. ptftOKI by eon.
1'.'.0' ao ".~ (hi. S"ttcontr.CI r:ofl'lp~'lecII by otMl. ..C...,. "" s,w,bcoNtKIImot,U'tI...Ion.... in AAt.o..E.lX GOw.. ~bc:OfttlKIOf '0'''' to par COtutICIOIIUCft
..cnl 'l'I'OUnf. .
~R TIeL! xu - II>> ""outa $utlCatUt.etOt .1 ""W' II"" tII'..Ch WI It~ Of ... 10 ~.. ,... ...., war" wi.... promptnnl. CII~ tneI' .niCHMy. Of bit to
pe' '0' In . ny of 11\1 , IQ ui,em .n... ",'.of. 01 U Subc'Oftt'l(.tOl it ~ed . I)I.n.Iil""pC Of insotwenl. Of INti.. . g..,.,at ..-i9""*'1 lot 1"'- ~it of hi. credH.Of1.- Of .. ·
T,ust" Of' Aec.i"" la ID-POin'ed 'Of Subcontt.c;1 Ot 'O...ny Of hi. pIOOIft.,. or M SubcontlKlor ,itn I peIit""'to...... DantIQ. of anr .,.~or...KI. or ~o reotgat\iH urwJH
O."'''hi'''lCJ Of' ......jj., ....... Coftt,.ctor M'W' .flN 2. houri noca. ."..., b, Nog-...,t(I ~. c.tt.m_ ",aU.. "1eg.llIn. Of br d.lhrefy in pet'1Oft 10 "",....."'"" of
$utlc:onH"U'" Ill'" job~
'. P'O\r~. 'c"C n IN ,., ..11. .l.IppI.... equi~ I a"" labor .. ....., tie ...c....,., 10 COfftPI... ....., .01' ll. pi, lor um. .'WI cMduCI - .mounl 10 pt.Id trQlft
."1 ""Onty "'..,. Of tht!'....., dv. SuoconU_C;IOf. Of
2 T .,mi" 1 ,. t.... ,m ~yrn.nt of Sutx::on" .el 01. If\let uCIOft .... P't""i... an<J '"' pOS.Mt..... lot ..... 1ft compIttlng tpI.t wCfIl. of .n IN MI'..w..
IUDD.t", 10011. IQU-O""'''. .net Ipgrj....c.. of In. SubConu.C1Ot ""'10" .nd co""C)&t1.IM WOI'It 01 N", NIN COmcHl<<lI bV 01....,.. ..... be UI.bM to SubCOntractor-tor no
....fU'.' Q.~m."' und., 11'1. _Q,.,""."I Uf'11I 'inl1 p'ym....1 ,. d.... Mod then only ,. Met 10 1f\II..t..,t t..... 11M u."".ld "InC. o. t.... arnouRl to bI p.eid uftCIM IN. Subc:Oftll'KI
. "C'.-dl ...... ..~nl. O'f tn.t Con.tAClor '" fit'lilP\.f'lg I,... WCN'Il. 1
CD t It .,.. a..-.o unt .. DtI n<:l eCl Oy the COllItU~ I 01'. ~t t ,00... of II'I.e COlt Of cornp5etlt10 I.... .01 lil.. ,,"f Z . bel.... uc..ch Ihe. IlInp1td ~"IftC* 01 Sw~
CO",.",I OflC' ",.,.fOf ltall'd. Subc.ont,ac.IO, Ihalt PlY ConUICIOI' Iof '.C'IL
~c I 51\0\110 Sou Dc: Oft\t let 01' ell t. ul' 4ft .ny of I he p'OvitJoM 01 IfVI Su DContrKt Iftd lhoukJ Cont,ae,Of -",ploy 1ft .nOfM)' 10 ~torc. Ift1 ploRIIoft ...,eo'
01 to Collact a .mag., fOl tat.. ,It 011",. s... bC4nU act or to 'KO"'" 0'1 IN bofWI m.eNiO,*, 1ft Antel. XI. tIow. Su t1CO "I'K tOl end N. .......'Y -D'" to PlY CoNIlICtOf' IUCI'I
rcllo"abll .roo,",,,,', fgft un. ......v '.Plnel' l......'.t.,. AI a-g.~" .... obli9.UON hefein COllUh'td SutlCOnlllClOf' 1M hi, ."reIy ..~ an notte. 01 ..~ Th.
0'0......0".01 II".' $utlCOn".ct, to ~ ..,.n. 'r\ct conJiI.'ftt wit" I.... prolf..lO.... or the Gen....' eonl'.C1It1.cr'Ded ~ Art'c..I. ..,..n be COftltO'''''G.. tNt...." COi'\tr.CIOt
1ft'" $uDoc.ontrI(:IOI. ~"C'uQ.no *-t"out hm~t.uo'" I". rt;r.t 01 eonv.cWr 10 tlfffUUI. I~ SutlCOn.a'Kt .. OfowicMd "" Ankf. xu.
thi. Sull<Ofl.lr .et COf'IlI =,... I". .,. h,. .O".~I be,....., Iftti pamet. aftCI'" 1dd.I-onS hert'lo Of I;h~ 1N1'.m ...... De in. .",..~ MClshaU nolO. biftcIint ......... Mme
I'" tft ."1'''9.
t"" W,TNII, WMEAEOF t~ p."," ...,.10 IWiIf'l .....""'UO HC CI\Oif h."dl ."d ..ar. I". oar .nd' .,.... fi,d aDOvti written.:
HAMMOND MASONRY Corp.
t s"OoCOl'\lf.CtOl)
KENBRIDGE CONSTRUCTION COMPANY. INC.
.,
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"UX*iltlH James J. Roberts
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EXHIBIT 1)
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Kenbrid:ge Construction :Go., Inc.
GENERAL CONTRACTORS
'. ~ '
'Y"=~ '
Apri 1 8, 1986
Hammond Masonry
P. O. Box 206
Sandston, Virginia 23150
RE: Human Services Building
Chesterfield County, Virginia
APPENDIX uAtI
Furnish all labor, materials and equipment necessary to complete the
following work in accordance with plans and sp~c;f;cations prepared by Washington
Associates, Inc. including Addendum #1; the General Conditions, Supplementary
Conditions, Division 1 - General Requ;"rements and particularly sections:
Section - 04200 - MASONRY
Excludes: Metal head flashing, (Para. 2.06-8)
Building paper (Para. 2.07-A)
Reba r ma teri a 1 s
Includes: Rigid insulation in contact with masonry
Rebar placement and concrete fill in masonry
Dampproofing
NOTE: Contract is based O~ Base Bid and Alternate #3.
804&676.8221 · STATE REGISTRATION NO. 3930
P.o. BOX 480 · 311 SOUTH BROAD STREET · KENBRIDGE, VIRGINIA 23944
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EXHIBITD
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September 24, 198h
Kenbridge Construction Company, Inc.
P.O. Box 480
K~nbridge, Virginia 23944
Attn: Doug Sauer
Re: Human Services Building
Chesterfield County~ Virginia
(.
~4),tI',.i':!1 y: !~ rif' ~'. I.int" k. ~,-!"; .!.~ ~ ~..."..
Mortar Allowance
Bid Covered
Cost
800 Bags
800 Bags
@ 10.50
@ , 6.85
Sales Tax
Credit ~fortar
Bid Covered
Brick Allo\~ance
Regular Brick 74000
450 Inside Corner .5m
450 Outside Corner .6m
900 .Corner .6m
Sill Brick .15m
- :; ::- 6 . () 0 In
~ 376.00m
@ 376.00m
@ 376.00m
@ 376.00m
Sales Tax
Extra Brick
Total Net Extra
HAM1-10ND MASON~ ~.oJ3.PORATION
.~7~
ussell E. Hobson
Vice-President
....:
S2782~.OO
188.00
225.00
225~OO
56.00
$28518.00
1140.72
529658.:2
BRICK CONTRACTO'R
BOX 206. SANDSTON~ VA. 23150
TELEPHONE 737..6087
S 8400.00
5480.00
S 2920..00
116.80
S 3036.80
Cost
395.00m
8.00pc
lS400pc
S.OOpc
4450pc
. . '-: f....
5 ~ 9 :: :) ~1 . .' .~
..116~). \' :-,
9 l1 0 t1 " (~C~
.J SOl) . (1 C'
6 :- ~ " l) C
5 ~ 7 S 6 .; _ t) {}
191J.6G
S ~ 9 ~ ~ ~1 " 6 l~'
2 0 1 ~ ~1 .. ~ S
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EXHIBIT-L
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.rKenbridge Construction Co., In.c.
GENERAL CONTRACTORS
September 29, 1986
Washington Design Group, Ltd.
501 Front Street
Norfolk, Virginia 23510
RE: Human Services Building
Chesterfield County, Virginia
pca #8
ATTN: Mr. Mike Bennett
Gentlemen:
Pursuant ,to Section 01005 - Paragraph 1.06 of the referenced
project specifications, we hereby submit for your consideration
and approval this pea 18 in the amount of Eighteen Thousand
Nine Hundred Eighty Dollars ($18, 980.00) for the difference
between the brick and mortar allowance and the actual cost.
The following breakdown and attached letter from Hammond Masonry
dated September 24, 1986 outlines these costs:
Total Brick Allowance Amount
Total Brick Cost
Difference
Less Mortar credit
Net Addl
10% G. C. Overhead & Profit
Subtotal
1% Bond Cost
Total
$29,658.72
49,779.60
20,120.88
/~3;;""O 3"6 .~ 80
'17 ~~08.4.08
.,....'
1 ;-7.0 8 . 4 1
18,792.49
187.92
18,980.41
Total pee #8 rounded to nearest dollar -
18,980.00
Please incorporate this pca in a formal Change Order at your
earliest convenience.
Yours truly,
KENBRIDGE CONSTRUCTION COMPANY, INC~
Douglas B. Sauer
Project Manager
DBS:nis
Enclosure ~
cc: pea #8 wl~E~l.
Hammond Ul.WSiJI1~hc.1.STATE REGISTRATION NO. 3930
P.O. BOX 480 · 31 ~ SOUTH BROAD STREET · KENBRIDGE. VIRGINIA 23944
CHESTERFIELD COUNTY
BOARD OF SUPE RV I SORS
AGENDA
January 13, 1988
MEET ING DATE:
ITEM NUMBER:
12.
SUBJECT:
APPOINTMENTS
Chesterfield County Industrial Development Authority
COUNTY ADMINISTRATOR. S COMMENTS:
SUMMARY OF INFORMATION:
A vacancy exists on the Chesterfield County Industrial
Development Authority representing Bermuda District. The Board
deferred nomination to this Authority from the December 9, 1987
meeting until this date.
......~
PREPARED BY~
ATTACHMENTS: YES 0
NO )1
~
SIGNAT URE : 'fo'Y FZ-
COUNTY ADMINISTRATOR
(1 2 f;
..
.;:
CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGENDA
...... ....""..
j .
MEETING DATE: January 13, 1988
ITEM NUMBER:
I3.A.
SUBJECT:
Public Hearing to Consider
Zoning Height Amendment
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
BACKGROUND:
A minor amendment to the County Zoning Ordinance is
proposed. This amendment changes the front yard fence
restriction to four (4) feet, limits side yard fence
height to seven (7) feet (this is not addressed in the
present Ordinance), increases the clear vision areas at'
intersections, and establishes clear vision areas at
driveways. A copy of the proposed amendment is
attached.
On October 20, 1987, the Planning Commission held a
public hearing to consider the proposed amendment and
after due consideration, the Planning Commission
recommended approval of the amendment.
RECOMMENDATION:
Recommend that the Board of Supervisors adopt the
proposed attached Ordinance Amendment.
PREPARED B
Thomas E. Jaco
Director of Planning
ATTACHMENTS: YES ~
NO 0
SIGNATURE:
~
COUNTY ADMINISTRATOR
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED
BY AMENDING SECTION 21-41 RELATING TO FENCES AND WALLS.
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 21-41 of the Code of the County of Chesterfield, ,Virginia.
1978, as amended, is amended and reenacted as follows:
See 21-41. Generally.
The following building J parts of buildings, and uses may occupy or
project into required minimum yards as indicated:
*
*
*
*
(b) In single family residential districts, unless otherwise specified, no
fence or wall more than ~fl!.lee-~--s-i~--fflefi-e'9 four feet high shall be
permitted in any front or corner side yard, nor shall any fence or wall more
than seven feet high be permitted in any side or rear yard. On a corner lot,
no structure or planting which might obstruct vision between a height of ek~ee
two feet six inches and a height of eight feet above the established curb
grade shall be permitted within a distance of twenty feet in either direction
from the corner. At intersections of driveways with streets, no structure or
planting which might obstruct vision between a height of two feet six inches
and a height of eight feet shall be permitted within a visibility triangle
created by measuring ten (10) feet in from the intersection of a driveway
boundary and property lines away from the driveway with the ends of the two
(2) ten foot lines connected in a straight line to form the visibility
triangle. The above mentioned heights shall be computed based on the
elevation of the driveway that is perpendicular and adjacent to that portion
of the structure or planting.
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e CHESTERFIELD COUNTft
p~O~ Box 40
CHESTERFIELD, VIRGINIA 23832
BOARD OF SUPERVISORS
. -.....
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'IriARRY~G. DANIEL, CHAIRMAN
DALE D~STR~cr
JESSE J. MAYES, VICE CHAIRMAN
MA TOACA DISTRICT
G. H. APPLEGATE
CLOVER H ~lL DISTRICT
R. GARLAND DODD
BERMUOA mSTR leT
JOAN GtRONE
MID LOTH IAN mSTRICT
LANE B. RAMSEY
COU NTV' ADM ~N1STRA TOR
MEMORANDUM TO: Richmond News Leader
FROM: Chesterfield County Board of Supervisors
DATE: November 30, 1987
SUBJECT: Meetings, Coming Events
One (1) time, Wednesday, December 30, 1987
One (1) time, Wednesday, January 6, 1988
Please confirm by. calling 748 -1200 ·
..:;
e CHESTERFIELD COUNT.
P.o. Box 40
CHESTERFIELD, VIRGINIA 23832
~O-ARD OF SUPERVISORS
-...~
:\iARRY"~. DANIEL, CHAIRMAN
DALE DISTR leT
JESSE J. MAYES, VICE CHAIRMAN
MAlOACA D1STR1Cl
G. H. APPLEGATE
CLOVER HILL 01 STAICT
R. GARLAND DODD
8 ERM UDA mSTRtCT
JOAN GIRONE
M I OLOTHIAN DISTRICT
LANE B. RAMSEY
CQU NTY ADM J N I S TRA TO A
MEMORANDUM TO: Progress Index
FROM: Chesterfield County Board of Supervisors
DATE: November 30, 1987
SUBJECT: Meetings, Coming Events
One (1) time, Wednesday, December 30, 1987
One (1) time, Wednesday, January 6, 1988
Please confirm by calling 748-1200.
~~
JOAN S. DOLEZAL, ERIt
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PUBLIC NOTICE
Take notice that the Board of Supervisors of Chesterfield County,
Virginia, at a regular meeting on January 13, 1988 at 7: 00 p. m.
in the County Board Room at Chesterfield Courthouse,
Chesterfield, Virginia, will hold a public hearing to consider
an ordinance to amend the Code of the County of Chesterfield,
1978, as amended, by amending Section 21-41 relating to fences
and walls.
Copies of the ordinance are on file in the County Administrator's
Office, Chesterfield, Virginia, and may be examined by all
interested persons between the hours of 8:30 a.m. and 5:00 p.m.,
Monday through Friday.
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An A ffll iale of Media Genera I
P.o; BOX C-32333
Rle HMOND t VIRG I NIA 23293-0001
804-649-6000
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O~ BOX 40
ATTN: JOAN DOLEZAL
CHESTERFIELD, VA 23832
DATE
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RICIfMONI) NE\l'-SPAPERS. INC.
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THE RICHM~~~n~~~~.~.)J~~.~.
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Take notJce that the Board 01 Su-'
pervi50rs of Chesterfieid County
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January 13. 19a~ at 7:00 p.m. In
the County Board Room at Ches-
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may bet examined by aU Jnterested
persons between the hours of
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SUPERVJSGH, I\CC"fS. REG.
This is to certify that the attachedu~~~u~.QJ~~".H~ u....... n. ..... h. U
was published in l~he Richmond ~Tews Leader, a newspaper pub-
lished in the City of Richmond, State of Virginia..
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EVENINGS AND SUNDAY
15 FRANKLIN ST., PETERSBURG, VIRGINIA 23804
AD COPY
DATE: ~p nUl' (r I 7 I fQt8
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ACCOUNr: C.hcts:k ('A q (J~. &(Al'd ci ~PQ/.
HE: N()-f-,co_ - Q.rY1n>)d 'Vj :SO' (\'H 01'1 dr. t{ I }:QnCJIJ ~
Dates Published: ()lrQ' m 60.( 30 I 19~
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": Take notl'~e that theBoa'~~ ~fl I
I o.f SupervIsors of Ches"tei~-~
j - fIeld County, Virginia at'4a:"\"
J regular meeting on Janu~ ~
f ary 13~ 1988 at 7:00 p.rno- in::
the County .Board Room at I
Chesterfield Courthouse 8
C~esterfieJd ~ Virginia-~-' J
WIll hoJ~ a public hea.rizt' - J
to consIder an ordinancF r ~ 1
to amend the Code of.. the~ l1u f
County of ChesterfJcld I ~"l
l 1978t .as amendec' b;~'~:
" a~endlng Section 21-41 -l'e~ -l :- I
} la hng to fences a ~d w a,]ls.~ ~!~ 1
'CoPies I?f the ordinan~~:~~ i
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
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MEETING DATE: January 13, 1988
ITEM NUMBER:
13.B. & c.
SUBJECT:
. Public Hearing to Consider Authorizing the Conveyance
of Option Agreements Originally Conveyed from Kourtco
Limited Partnership and Five Forks Limited Partnership
to the County to The Midlands Companies,' Inc.
COUNTY ADMINISTRATOR' S COMMENTS~
~JffiMt-l )ff'JOlJ'G!/
SUMMARY OF INFORMATION:
The purpose of the public hearing is to consider conveying
an option now held by the County for 182 acres adjacent to the
Airport Industrial Park to The Midlands Companies, Inc. In the
fall of 1987 the County acquired options from Kourtco Limited
Partnership and Five Forks Limited Partnership to acquire approxi-
mately 182 acres for $2,450,000. (See attached map). The parcel
is adjacent to property already owned by the County and. is
projected for expansion of the industrial park and extension of a
second access road. At its November 25, 1987 meeting, the Board
accepted the assignment of the Option Agreements to the County
and authorized the County Administration to extend the options
for two addi tional months. The options expire on February 8,
1988 and cannot be extended beyond that date.
The County has now been approached by The Midlands Com-
panies / Ine., a Northern Virginia development group wi th con-
siderable experience in the type of development that the County
proposes for these parcels. Midlands has offered to purchase the
Option Agreements from the County at a Purchase Price that would
compensate the County for all expenses previously paid by the
PREPARED BY.
(Continued)
ATTACHMENTS:
YES I NO 0
Charle J. Blankenship
Director
Economic Development
jdb1916:85g20
SIGN.AT URE :
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COUNTY ADMINISTRATOR
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Agenda Item
January 13, 1988
Page 2
County to obtain and extend the Options, including the purchase
price for obtaining the options, the price for extending the
Options I legal expenses incurred in obtaining the Options, and
the cost of applying for re-zoning of the property.
Midlands further proposes to design and construct at its own
expense, a light industrial/business park on the property and to
construct at its own expense a road that would connect Belmont
Road to Whitepine Road. These proposals are consistent with the
County's projected use of the property at the time the County
acquired the Option Agreements. The County is already contrac-
tually required to provide a second access to the Industrial Park
when the existing Reycan Road is severed by the construction of
Route 288. T~e conveyance of the Option Agreements and the
subsequent completion of the connecting road by Midlands at their
expense within 18 months of the conveyance fully cornplete~ the
county's duty to construct the second access road.
Sale of the Option Agreements to Midlands would allow the
County to realize the projected expansion of the industrial park
with improved quality standards and extension of the second
access road at no out-of-pocket cost to the County.
The County has initiated a rezoning application for the
property from Agricultural and Residential zones to M-l, Condi-
tional Use Planned Development. The cases will be heard by the
Planning Commission on January 26th, and by the Board of Super-
visors on January 27th. If for any reason the rezoning appli-
cation is deferred, Midlands is obligated to exercise the option
by purchasing the property. If the property is not rezoned
within six months of the purchase, Midlands, if it chooses, can
require the County to repurchase the property at the sales price.
Recommendation: That the County Administrator be authorized
to assign the Option Agreements from Kourtco Limited Partnership
and Five Forks Limited Partnership, to the Midlands Companies,
Inc. in conformance with the attached agreement.
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AGREEMENT TO CONVEY
OPTION AGREEMENTS
THIS AGREEMENT is made this _ day of January. 19a~. by and between
the COUNTY OF CHESTERFIELD. V,IRGINIA (l'County") and THE MIDLAND
COMPANIES, INC. (I1MidJand's").
RECITALS
1. County is the sole beneficial owner of an Option Agreement. granting
the County the option to acquire from Kourtco Limited Partner~hip a parcel of
land containing approximately 136.5 acres ("Parcel Ill) located in the Dale
, Magisterial District of Chesterfield County, Virginia. north of the right of way
line for Route 288. and east of the 45.464 acre parcel owned by Five Forks
Limited Partnership. (Option Agreement I)
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"
2. County is the sole beneficial owner of an OPUon Agreement granting
the County the option to acquire from Five Forks Limited Partnership a parcel
of land containing approximately 45.464 acres ("Parcel II") located in the Dale
Magisterial District of Chesterfield County. Virginia. north of the right of way
line for Route 288. and west of the 136.5 acre parcel owned by Kourtco Limited
Partnership referred to above (Option Agreement 11). Option Agreement I and
Option Agreement II are herein collectively called the "Option Agreements".
( Copies of the Option Agreements are attached hereto as Exhibit A). Parcel I
and Parcel II are herein collectively called the "Option Parcels".
3. The County's rights under the OptiQn Agreements were acquired by
the County by an Assignment of Option Agreements. attached hereto as Exhibit
B.
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4 . County wishes to grant, and Midlands wishes to acquire all of the
rights, title and. interest of the County in and to the Option Agreements,
subject to the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual promises herein con-
tained and for other good and valuable consideration, the receipt and sufficien-
cy of which are hereby acknowledged, the parties hereto agree as follows:
1. Assignment of Option Agreements. County hereby conveys, transfers.
sets over and assigns all of its right, title and interest in and to the Option
Agreements, subject to the terms and conditions set forth herein, to Midlands",
and ,Midlands hereby agrees to assume the obligations of County under the
Option Agreements.
2. Purchase Price. ", In consideration of the assignment ~scribed in
Paragraph 1, Midlands shall pay to the County. concurrent with the execution
of this Agreement I the sum of
representing the following
expenses paid by the County:
Option payments previously made by
County
$100,000.00
Application fee for re-zoning
Parcels I and II to M-l t CUPD
Legal fees expended in obtaining
Option Agreements
1.229.70
3. Reversion of Options. Midlands understands that the options granted
previously assigned to County shall terminate on February 8, 1988. Midlands
agrees that, should Midlands fail to exercise the options to purchase the Option
Parcels. as granted in the Option Agreements. by 12 :00 midnight, February 1.
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1988, then this Agreement shall immediately become null and void and all rights
granted under Option Agreements shall automatically and immediately revert to
County and County may then exercise the options to purchase the Option
Parcels Midlands shall close the purchase of the Option Parcels within thirty
(30) days after the exercise of the options. irrespective of whether rezoning of
the Option Parcels has occurred pursuW1t to Paragraph 5 of this Agreement, at
that time. However, if the County has not obtained rezoning of the Option
Parcels pursuant to Paragraph 5 of this Agreement within six months of the
closing of Midlands' purchase of the Option Parcels, County will purchase the
Option Parcels from Midlands for the purchase price paid therefor by Midlands
together with the purchase price paid for this Agreement to Convey Option
"
4. Incorporation By Reference. MidlWlds has read the Option Agreements
attached hereto as Exhibit A and understands those Agreements and agrees to
Agreements.
be bound by all terms and conditions contained therein. Midlands acknowledges
that County is herein conveying only those rights. title and interests which it
possesses as a result of the Option Agreements. Said Option Agreements are
incorporated in, and made a part of. this Agreement.
5 . Rezoning. Upon' execution of this Agreement. the County shall
promptly pro~eed to apply for the rezoning of the Option Parcels to M-l with
Conditional Use Planned Development. Midlands agrees to be bound by all
conditions imposed by the Planning staff and Board of Supervisors of the
County and to be bound by all other present and future development standards
applicable to industrial/business developments in the County · Midland
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understands that such conditions and development standards are subject to
change and agrees to be bound by all conditions and development standards in
effect at the time of development.
6. Connecting Road and Lis:ht Industrial Park. Midlands covenants that,
immediately following the execution of this Agreement by the parties, it will
retain civil and geotechnical engineers and planners to design a light indus-
trial/business park for the approximately 182 acres constituting the Option
Parcels. It is agree~ and understood by Midlands that the light industrial/
business park shall be designed in a fashion similar to the design of Southport
Section 2, Chesterfield County. Virginia, or a higher quality of design if
required by conditions of zoning. The Ught industrial business park shall
include a road (Connecting Road) starting at the N~rthwest ~ a location on
Belmont Road at or near propo.sed frontage road D as shown on State Highway
Dep'artment Map #0288-020-103, C501 and running to the southeast to end at the
terminus of the presently existing terminus of the extension of Whitepine Road.
ar at such other location as is mutually agreed upon by the parties.
The Connecting Road shall be constructed as a through road for the
purpose of connecting Belmont Road to Whitepine Road for the use of the gen-
eral public 8lld it shall consist of two lanes, with a right of way for two addi-
tional lanes. The construction plans therefor and the. construction thereof shall
be approved by the Virginia Department of Transportation, and the Connecting
Road shall be accepted into the Virginia highway system by the Virginia
Department of Transportation and approved by the Chesterfield County
Department of Transportation. Construction of the Connecting Road shall
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include the construction and installation of curb and gutter and an in-ground
storm sewer system for ,the Connecting Road. The County shall grant to
Midlands easements on or over County property which are required for the
construction of the Connecting Road.
Should Midlands fail to commence construCtion of the Connecting Road on
or before ninety (90) days after the closing of the purchase of the Option
Parcels t or should it fail to complete construction thereof within 18 months after
said closing so that the Connecting Road is accepted into the Virginia highways
system by the Virginia Department of Transportation t then and in either event ~
the County may commence and/or complete construction of the Connecting Road
to the standards set forth herein t which construction shall be paid for by
Midlands. Midlands shall i'ssue a letter of credit in a form acceP1tble to the
County and from a lending institution acceptable to the County t in favor of the
County and in sufficient amount to cover the cost of construction t which bond
or letter of credit shall be in effect from the date of the execution of this
Agreement until the Connecting Road has been accepted into the Virginia
highway system by the Virginia Department of Transportation and shall be
tendered to the County for approval prior to execution of this agreement.
7 . Representations and Warranties of County. The County represents
and warrants ~ to Midlands, as follows:
A. The County has no knowledge of any pending or contemplated condem-
nation proceedings affecting, the Option Parcels or any part thereof.
B . The County has no knowledge of any pending special assessments
affecting the Option Parcels or any part thereof.
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C. The Option Agreements attached hereto are true I correct and complete
and there are no .amendments or modifications thereof.
D. This Agreement does not conflict with the provisions of any other
contract or instrument to which the County or any of its predecessors in title
are a party.
E. There is no pending or threatened litigation affecting the Option
Parcels, or any part. thereof. or the Option Agreements.
F . The purchase price for Parcel I under Option Agreement I does not
exceed $13 1000 per acre I and, the purchase price for Parcel II under Optiori
Agreement II does not exceed $15.000 per acre.
8. Easements to Midlands. Upon closing I County shall grant to Midlands
any easements on or over j'County property necessary for Midland, to obtain
utility services and not inconsistent with the County's development plans for
the Airport Industrial Park area.
9. Easements to County. Upon closing, Midlands shall grant to County
any easements on or over the Option Parcels necessary for County to obtain
utility services in areas which the County has developed or may develop in the
future. This paragraph 9 of this Agreement shall be a covenant that runs with
the land and shall be incorporated as a covenant that runs with the land in the
deeds of barg.~ and sale conveying the Option Parcels to Midlands.
. 1 .
10. Default. In the event of a default or breach of this Agreement by
Midlands I then the County shall retain as fixed I agreed and liquidated damages I
the amount paid under paragraph 2 herein.
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11. This Agreement shall be binding upon and shall inure to the benefit of
the parties hereto ,and neither it nor the Option Agreements may be assigned or
transferred. by Midlands. This Agreement contains the entire' agreement be-
tween the parties heretot and there are no warranties or representations. oral
or written t expressed or implied. between them other than as expressly con-
tained or referred to herein. No waiver of any of the provisions of this Agree-
ment shall be valid unless in writing and signed by the party against whom it
is sought to be enforced. This Agreement shall be construed and interpreted
in accordance with the laws of the Commonwealth of Virginia.
IN WITNESS WHEREOF. the parties hereto have executed this Ag'reement as
day of
. 19
.
.--.
of this
THE MIDLAND COMPANIES. Ire.
,By:
Frederick F. Repetti
Vice President
COUNTY OF CHESTERFIELD. VIRGINIA
By:
Lane B. Ramsey
County Administrator
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.~~. CHAIRMAN
e CHESTERFIELD COUNT_
P~O.. Box 40
CHESTERFIELD, VIRGINIA 23832
~. NfAYESt VICE CHAIRMAN
, _ ..lAC.&. DISTRICT
J. H. APPLEGATE
CLOVER HI LL. DISTRICT
R. GARLAND DODD
BERMUDA DtSTRICT
JOAN GIAONE LANE B. RAMSEY
M tDL.OTHIAN DISTRICT COUNTY ADM lN~S TRA TOR
MEMORANDUM TO: Progress Index
FROM: Chesterfield County Board of Supervisors
DATE: November 30, 1987
SUBJECT:
Meetings t Coming Events
One (1) timet Wednesday, December 30, 1987
One (1) time, Wednesday, January 6, 1988
Please confirm by calling 748-1200. '
~~~
JOAN S. DOLEZAL, ERIt'
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e CHESTERFIELD COUN"
p~O~ Box 40
CHESTERFIELD, VIRGINIA 23832
,.
BOARD OF SUPERVISORS
HARRY G. D NIEL. CHAIRMAN
DALE 0 T
JES J. MAYES. VICE CHAIRMAN
MATOACA DISTRICT
G.H.APPLEGATE
CLOVER H III DiSTRICT
R. GARLAND DODD
BERMUOA O'STRICT
JOAN GIRONE
MIDlOTH iAN DISTR~CT
LANE 8. RAMSEY
COUNTY AOMI NISTRA TOR
MEMORANDUM TO: Richmond News Leader
FROM: Chesterfield County Board of Supervisors
DATE: November 30, 1987
SUBJECT: Meetings, Coming Events
. One (1) time, Wednesday, December 30. 1987
One (1) time, Wednesday, January 6, 1988
Please confirm by. calling 748 -1200 ·
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PUBLIC NOTICE
TAKE N OTI CE , that the Board of Supervisors of Chesterfield
County. Virginia, at a regular meeting on January 13. 1988 at 7: 00
p.m. or as soon thereafter as may be heard in the County Board
Room at the Chesterfield County Courthouse I Chesterfield, Virginia,
will hold a public hearing for the following purposes:
1. To consider the conveyance of an option agreement to purchase
an approximately 136.5 acre parcel of land located in the Dale
Magisterial District of Chesterfield County, Virginia, north of
and adjacent to the right-of-way line fo~ Route 288 to \ The
Midland Companies lIne.
2 . To consider the conveyance of an option agreement to purchase
an approximately 45.. 464 acre parcel. of land located in the Dale
Magisterial District of Chesterfield County. Virginia. north of
and adjacent to the right-of-way line for Route 288, to The
Midland Companies tIne.
Copies of the agreements are on file in the County Administrator's
Office t Chesterfield t Virginia I and may be examined by all interested
persons between the hours of 8: 30 a. m. and 5: 00 p. m. I Monday
through Friday.
ptc1895: R5
Richtnond ·
Newspapers, Inc.
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An Affiliate of Media General
P.O, BOX C-32333
R~CHMOND I VIRGI NlA 23293-0001
804-649-6000
2-20806
DATE
05JAN
COUNTY OF CHESTERFIELD
BOARD OF SUPERV.1S0RS
P"O. BOX 40
ATTN: JOAN DOLEZAL
CHESTERFIELD, VA 23832
RATE '" ,,' CHA~GES CREDITS TOTAL
": . AMOUNT
i ',"' j{,':j', - l I N c,5 # OF R - l' ~ -"~',
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OR BEFORE 15th OF THE SUCCEEDING MONl
NO O~SCOUNT ALLOWED THEREAFTER.
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(iJbc ~t'.,01lrJ:155 - 2' n,~,-tX
EVENINGS AND SUNDAY
15 FRANKLIN ST.. PETERSBURG1 VIRGINIA 23804
AD COPY
DATE:, D(1(Jn'l{ll rQ2"f'
ACCOUNr:' Chos-kr ~;Q f d eo. &a.rd or .sU(JQr,
RE:~f CJL /3&. ~ Q e:rQ.. 6Q. teL /J7 OJ, /Jr-s1.
Dates Published: l:x1CQmhQr !.-~
0ct f) lJ err <<-1 ~
Inches @ t);. 0 9 t per inch $
8:0?
/02(30
1/10
. 19-1l
8t
5~S9
5d~S9
,( / OS, I [)
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6~J-
trict of Chesterfi~ld 1
'County, Virginia, north of -
and adjacent to the. .right~. I
of-way line for Route~.288.
~~es~~~c. Midland c:mra- . ,I
Copies of the agre~m.ents
are on file in the County l
Administrator~s Oiffee, I
C hes terfi el d t. Virginia, t
and may be examineg<< by ~
all interes ted persoQ.s.-~ ~be- I
tween the hours of. '10.8: 30
a.m. and 5:00 p.m:~ - N):~n* I
day through Friday:." '
~~~ . J
1
~~:~C NOTICE ment to pW"chase an ap-
~ ~ proxima tely 136.5. . ac~e
t TARE N OTI CE, !ha t the parcel. of lan~ loc:,- ted .,10
JBoard ~f SuperVIsors .of the Dale Maglsterlal..Dls.
lChesterfleld County, VIr. tri c t of Ches ter fie Id
;ginia, at a regular meet- County, Virginia, north of
ring on January 13, 1988 at and adjacent to the. right..
7 ;00 p,m. or as soon there- .of~way line for Route 288
· after as may. be heard in to The Midland Com pa-
the County Board Room at nies, Inc.
,Ches terfield COUD ty .
Courthouse J Chesterfield,.
..v irginia, will hold a public .
hearing for the following 2. To consider t~e convey~
purposes: ance of an optIon agree~
ment to purchase an ap..
i . . . proxima tely 45.464 a ere
!. To consIder t~e convey- parcel of land located in 12/30 & 1/6
ance of an optIon agree~ the Dale Magis terial Dis~
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(804) 732-3456
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: January 13 I 1988
ITEM NUMBER:
I3.D.
SUBJECT: Public Hearing to Consider Readoption of Sections 8-15, 8-16
and 8-16.1 of the County Code, Adjusting Income and and Net
Worth Limitations for the Elderly Tax Exemption Program and
to Provide for Automatic Annual Recalculations
COUNTY ADMINISTRATOR'S COMMENTS: _ . - oil .. -I/- r. ~ ~~C,;t;;c
/) I ~ ~ --11M uYtff ~
KPL.~~<<- #-- -1- f.M~ " ~~l tt<2 ~ 1 d~ ..4.eAJ .b dO/l.d, '
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SUMMARY OF INFORMATION:
At its December 9, 1987 meeting, the Board of Supervisors
set this date for a public hearing to consider the adoption of
amendments to Sections 8-15 and 8-16 of the County Code to adjust.
the income and net worth limitation for the elderly tax exemption
program and Section 8-16.1 of the County Code, to provide for an
automatic annual recalculation of the limits during the Board's
four-year term.
In Section 8-15 and 8-16 of the County Code, the income and
net worth figures for the 1987 tax year, which included a Con-
sum~r Price Index adjustment, were previously set as follows
(rounded off to the nearest $100) :
A. Income limitation
Total combined
income not
to exceed $15,400
for prior year.
B. Income of relative
living with owner
not included in
income limitation
PREPARED 8Y~
$ 4,100,
l~~
ATTACHMENTS: YES)(
cdl1627:C37
Steven L. Mica's
County Attorney
NO [J
SIGN.AT URE :
i/IX
COUNTY AOMIN1STRATOR
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Agenda Item
January 13, 1988
Page 2
c. Net worth limitation
$ 54,900
D. Schedule of Exemptions Permitted:
Income
% of
Exemption
$0 through $11,500
$11,501 through $13,100
100%
50%
$13,101 through $15,400
25%
The proposed ordinance amendments to Sections 8-15 and 8-16
will change the income and net worth figures for the 1988 tax
year, to reflect an adjustment b n the CPI index, to the
following (rounded off to th neares $100):
A. Income limitation
Total combined
income income not
to exceed $15,700
for prior year.
B. Income of relative
living with owner
not included in
income limitation
$ 4,200
$ 55,900
c. Net worth limitation
D. Schedule of Exemptions Permitted:
Income
% of
Exemption
$0 through $11,700
$11,701 through $13,300
$13,301 through $15,700
100%
50%
25%
0(0
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Agenda Item
January 13, 1988
Page 3
Also, Section 8-16.1 provides an automatic annual recalculation
of these figures based on the CPI index. For this annual change
to continue to be effective for the term of this Board, which
took office effective January 1, 1988, the attached ordinance
must be re-adopted. If adopted, the ordinance would auto-
matically adjust the income and net worth restrictions each year
during the four-year term of this Board.
Recommendation: That the Board adopt the attached amend-
ments to Sections 8-15 and 8-16 and readopt Section 8-16.1.
cdl1627:C37
011
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AN ORDINANCE TO AMEND AND REENACT
SECTIONS 8-15 AND 8-16 and 8-16.1 OF THE CODE
OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED
RELATING TO FINANCE AND TAXATION
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Sections 8-15, 8-16 and 8-16.1 of the Code of the
County of Chesterfield, 1978, as amended, are amended and re-
enacted as follows:
Sec. 8-15. Restrictions and conditions.
Notwithstanding any other provision of this chapter, the
dwelling and up to one acre of land upon which it is situated
subject to real estate taxation under this chapter may be tem-
porarily exempted from such tax when any such property is owned
by and occupied as the sole dwelling of a person not less than
sixty-five years of age or a person who is determined to be
permanently and totally disabled as defined in section 8-17.1,
hereunder subject to the following restrictions and conditions:
(a) That the total combined income during the preceding
calendar year from all sources of the owners of the dwelling
living therein does not exceed fifteen thousand eRe four hundred
dollars t$~57iee.eer ($15,400.00); provided, that the first four
thousand one hundred dollars f$47gge.9Q~ ($4,100.00) of income of
each relative, other than spouse, of the owner, who is living in
the dwelling shall not be included in such total.
(b) That the net combined financial worth, including
interest, as of December 31 of the immediately preceding calendar
year, of the owners, and of the spouse of any owner, excluding
the value of the dwelling, and one acre of land upon which it is
situated, does not exceed fffey-~fifee fifty four thousand H~fte
eight hundred dollars f$5379ge.get ($54,800.00).
000
Sec. 8-16. Schedule of exemptions permitted.
When the total combined income from all sources and the net
combined financial worth of the persons qualifying does not
exceed the limits prescribed in section 8-15, the amount of
exemption from real estate taxation for the dwelling and up to
one acre of land upon which it is situated shall be in accordance
with the following schedule:
()42
-1-
Tax Relief/ORD
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Income
Percentage
of Exemption
o through $~~73ge $11,500
$~37~ge $11,501 through ~~~7gee $13,100
$~~799~ $13,101 through $~57~ge $15,400
100%
50%
25%
Sec. 8-16.1 Adjustments to income and value limitations.
The income and net worth limitations set forth in Sections
8-15 and 8-16 of this article shall be adjusted by an amount
representing the product of. the previous yearls limitation figure
and the previous ieae~a~-f~sea~-yea~~s 12 months average Consumer
Price Index published by the Bureau of Labor Statistics
calculated on the basis of the County's fiscal year, rounded to
the nearest $100. This same adjustment procedure shall be
performed annually for each tax year; provided, however that in
no event shall the income and net worth limitations exceed the
maximums set forth in S58.1-3210 et seq. of the Code of Virginia,
1950, as amended.
(2) Sections 8-15 and 8-16 shall become effective imme-
diately for the 1988 tax year.
(3) Section 8-16.1 shall become effective upon passage for
the 1988 tax year and shall be of no force or effect after
December 31, 1992.
o~
-2-
Tax Relief/ORD
. (~' :7'
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. · :.'~..i~ARD OF SUPERVJSORS
. :- HA~RY G. 0 NIEL. CHAIRMAN
DALE 0
. ,~. JES J. MAYES, VICE CHAIRMAN
.." I ~:~' MA TOACA DISTRICT .. . I
./ G. H. APPLEGATE
CLOVER HILL DISTRICT
R. GARLAND 0000
BERMUDA DISTRICT
JOAN GI RON E
MtDLOTHaAN DISTRICT.
'. CHESTeRFl~D CQUNft
P.O. Box 40
CHESTERFIEI.D, VIRQINIA 23832
e
MEMORANDUM TO: Richmond News Leader
LANE B. RAMSEY
, COUNTY ADMINI5TRA TOR
Chesterfield CO~Qty ..~~..9f SUJlE'rvisors
~o"vember 30, 1987
FROM:
DATE:
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One ~l) tioJ.e. Wednesday, December 30, 1987
Tf r.t ~ t ~ ~~.l 1. f'~ ... ' i..l. ~ \ ol- 1L': ~. ;; ~ .:~.~ t... ~ ,~,
One (1) time , Wednesday., ~anuary 6..., ~~~88.. . .". 1 ).r ~
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CHESTERFIELD. VIRGINIA 23832
\....~>1 ;.;.. ~ ~ i;.\ $'.~:.I> ' ~ ' ".~ ~ !' ~ ~~ 4:,."' ~ ~" ~.. ~.
L~'~'~'
~'-. CHAIRMAN
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'" ........CA lHSTRICT t .ll' ~ ~. ; ., · ~
~. H. APPLEGATE
CLOVER HILL OISTRICT
R~ GARLAND OOODi
BERMUDA DISTRICT. ."
JOAN GIRONE
~1~U..9Ttt~, DISTRICT .
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MEMORANDUM' TO; ~ Progress. Index'
. - . ~ 1 :..
FROM:
DATE: ~
.SUBJECT: . ,
.~
Chesterfield~ County Board of.~ Supervisors
Novemb~r~'~3,O:~ 1981" .
Meetings. ~comiD.g -: Events .
One . (1) ;/ time I . W~d~esday I December 30 I ' .1987
r .
One (1) 'time. Wedn~sday.' January 6"; 1988 '
Please 'conf~m by~' ~g~~748-1~OO.
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LANE 8. RAMSEY
~~ry ~AOU1~!~~1.~J~~:~~
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PUBLIC NOTICE
Take notice that the Board of Supervisors of Chesterfield County,
Virginia, at a regular meeting on January 13, 1988 at 7:00 p.m.
in the County Board Room at Chesterfield, Courthouse,
Chesterfield, Virginia, will hold public hearings to consider
1. An ordinance to amend and reenact Sections 8-15 and 8-16 and
8-16.1 of the Code of the County of Chesterfield, 1978, as
amended, relating to finance and taxation.
2. To consider the conveyance of that certain tract of land
containing 2.52 acres, more or less, in Dale Magisterial
District of Chesterfield County, Virginia, at the
Chesterfield Airport Industrial Park which parcel~ fronts on
the northeastline of White Pine Road lying between Adams
Properties and c. C . c. Properties.
3. To consider the conveyance of that certain tract. of land
containing 2.47 acres, more or less, in Dale Magisterial
District of Chesterfield County, Virginia, at the
Chesterfield Airport Industrial Park which parcel., fronts on
White Bark Terrace between Sealeze and Strahan Ink and
Lacquer Corporation.
4. To consider the conveyance of that certain tract of land
containing one acre,. more or less, in Dale Magisterial
District of Chesterfield County, Virginia, at the
Chesterfield Airport which parcel is located between the
Chesterfield Corporate hangar and the Civil Air Patrol
hangar.
Copies of the ordinance and plats are on file in the County
Administrator's Office, Chesterfield, Virginia, and may be
examined by all interested persons between the hours of 8: 30 a. m.
and 5: 00 p. m., Monday through Friday.
\
AccouNl':Chas..ffJr-Hn lei frJ. OGCJ.rd ofSopQ/
RE: JlbfHP_ - QI}:]Qr"\ct ,~O (~Gh 8-1 'J~ j-/'J IJf tf-/C,.J
Dates Published: f'Ytca m~g( 30
~rl. UD.r4 Ca
Inches @ 6~OC;
g~o9
/OlIJJ
II Ca
e,s-
8~0-
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0bt pr.01lt,(155 - ~ U.~.CX
EVENINGS AND SUNDAY
15 FRANKLIN ST., PETERSBURG, VIRGINIA 23804
AD C OFY
DATE:,..)Qrlc!(1((( l/ICf8't
rt. per inch
$
, 19-Cf2.
8-~
6t 7)
lot,77
/37.j\..f
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(804) 732..3456
'-PUBLfC.NOTICEJ
f, .
j Take notice that the Board.
I of. Supervisors of ChesterJ
field Couilty, Yirginia, 3_t a I
regular. meetIn~ on Jari~-~
.ary 13, 1988 at 7.00,p.m. In
, the County...Bc);a'rd Room af
Chesterfield Courthouse,l
~ Ches terfiel d, Virginia t\
win hold public hearings t
~ to consider . r
l 1. An ordinance to. amend~
f and reenact~ Sections 8-151
I and 8-16 and 8-16.1 .of the
Code of the. County of
~ Ches terfi eld, 1978: as
~ amended, 'relating to fi-
I nance and taxation.
! 2. To cO~~ider the convey-
, ance of that certain tract
l of land containing. 2.52)
j acres, more or Jess, in
t Dale Magisterial District
I of Chesterfield County,l
Virginia, at the Chester-
I field Airport Industrial'
Park which p~rcel fronts'
. on the northeast .line of
; White Pine Road lying be_I
t tween Adams Properties'
I and C. C. C. Properties. I
, 3. To consider the convey~
( ance of that certain tracl
~ of land . containing 2. 47j
acres, more or less, in
,Dale Magisterial District
/ of Chesterfield County,t
j, Virginiat at the Chester-:
field Airport Industrial'.
I Park which parcel fronts"
, on White Bark Terrace ~t
, tween Sealeze and Stra-:
ha n Ink and La cquer,
Corpora tion. I
4~ To consider' the convey~
ance of that certain tract
of la nd containing one\
acre, more or less t in Dale~.
r I Magisterial, District of
\ Chesterfield County, Vir-
'I ginia, at the Chesterfield
Airport which . parcel is 10-
I ca ted . between .. the Ches-
I terfield Corporate" hangar
and the Civil Air Patrol
~ hangar. t
Copies. of the 'ordinance
and pIa ts are on file in. the
County Adminis tra tor's
Office, Chesterfield" Virgi-
nia' and may be examined
by a~1 interested.' persons
between the hours of 8;30
a.m. and 5:00 I?m. t Mon~
. day through Friday.
12/30 &, 1/6
Richmond e
Newspapers, Inc.
e
An Affiliate of Media General
P.o. BOX C-32333
RICHMOND I VIRG I NlA 23293-0001
804~649-6000
COUNTY OF CHESTERFIE'LD
BOARD OF SUPERVISORS
Pl'o. BOX 40
ATTN: JOAN DOLEZAL
CHESTERFIELD, VA 23832
DATE
CLASSIFIED
DESCRIPTION
R
iNCHES
CHARGES
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RICHMONO ~E'\\'.'SPAPERS, INC"
Publisher of
PUBUG NOTiCE .'
Take notice that the Board ot su.
perv'sors of Chesterfield countY,
Virginlst at a regu'ar meeUng on
January. 13t' 1988 at 7:00 .p.m~ 'n
the County Board Room at Che.
teft~e' d courthouse. Chesterf'e'd.
Vlrg'n'a. wm ho'd pubnc hear,~gs
\0 C%~Si~~'nance' to' amend and
reenact Sections 6-15. and' 8-16
and' 8~16.1 of the' Code of the
county of Chesterfield. 1978, lIS
amended. relaUng to f'n~ and -
~~~O~on$ider the conveyance .01
~a\ certa\n \f act 0.1 ,e.t'\d contaln-
ing 2~52 acrest more or. 'es8, 1n
Oa,e Ma 'ster'al District of Ches-,
tertie'd ounty t V lrgin 1 a, at the I
C h as t leld AIr port lnd u st d at {
ParK,. h'ch parce' Ironts. on th6l
no'" east line of White Pine Roadj
.. ng between Adams propert\es1
anoC.C.C. properties.
3 To consider toe CO,nveyance o.t ~
that cart sin tract of 'and contain..
tng 2.47 sereSt more. or 'ess, 'n J
Dale Mag'9ter~a' O;stnct of Ches.
terfield .countY ~ ...Virg,nia, at the
Chestertleld . A;rport Industdat,
Park wh'ch parcel fronts on White ~
Bark Terrace between Sealeze .
and Strahan Ink and lacquer Cor.
~~~~l~nSider. the convey'ance . of
that certain tract of , an d c~nt BLn-
I' 'og one acrel more or ~ess. .0 Dale
MaQ'steriBl o'str'ct of Chesterfle'd
County ,. Vtrglnia.- at the <?hester~
tie'd Ai rport which parcet .s locat.
ad between. the Che9ter11eld Cor
~or.ate hangar' and the c::.1'li1 A!r M
~ 5 a~~1 :~2~r th~ conveyance 0/ y
~ th at certain tract of 'and contain'"
Ing 7.2 acres. more or led, Ln Dale 0" \iiiCl' cant..... \
Conlt. Next CoIurryn _. or ...~ In ~
.. r:~; con/t~ Fro----;;Preced;ng C~/~r71n. t;~ ,:~ ..~
t, ~~\ Maglsterla,' 01str'ct of Chestertield .. ~ "
1.' .~ Count'! \I'r9~n'a, at the <;;hester.. .;.ftekt
t.: '1 "e'd Alrport wh;ch par~' 19 ,ocat.. of Che!'--.ter-
t 1 d f onUng on Wh'tepme Rd a~ ~ at' me VI.,....... t
i .. ~ros~ from the Landmark Compa- r.,parc:el · R'OGSd a:
t ' - !""'"BP'ne '
, cro~::s 01 the ordLnance and pl~ta -"dm"'k~~
~. tUe In the County Admln's-, . .,
!' \~:\g~a Office. Chesterfield, VLWin-)lnance ~:J~:
! . la. and may be examined by,a '~' I cou...'l'!.cl 'VI..gLn~
L terested persons between \ e )8It.. UV' · an \n~
1. .', . hours 01 8:30 a.m. and 5~OO p.m., ~amh'18d bY. the
l~norlavthrOUQh.;ia~~:e.Tdl
,i'20806
THE RICHMOND NEWS LEADER
JAN P 1988
Rich mond, Va...... .......'....t.......'......'..
This is to certify that the attached..J...El.W.J~91~~.........................
was published in The Richmond News Leader, a newspaper pub-
lished in the City of Richmond. State of Virginia.
JAN 61988
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O~ C~HESTERFIELD
COUNTY · . c
BOARD OF SUPERVI.SOR~
P.O. BOX 40
ATTN: ,JOAN DOLEZAL ,-.,
FIELD VA 23d.3~
CHESTER ,
CLASSIFIED
DESCRJPTI~N.
Richn'lond
Newspapers, Inc.
An Affiliate of Media General
DATE
NbTfcE.
'30DE
PUBLIC NOTICE . ,
Take notice'that the Board of Su-
pervisors of Chesterffeld County.
VJrgfnlat at a rf!Qu'ar meeting on
January '3, '1988 at 7:00 P.m. ;n
the 'County Board Room at Ches..
terfj~ld . COUrthouse. Chesterfield,'
:'otr~~~d:~U . hOla. pUbUc hearrng~
1. An ordjnance to amend and
reenact Sections 8-15 and 8,,16
and a...16.1 of the bOde of the
Cou nty of ChesterfleJd. 1978, as
amended," relating to finance and
tax atfon. '
2. To cons'der the ~onveyance of.
t hat Certain t raet of Js nd cont aJn:-
fng 2;52 acres. more Or ress, in.
Dale MaglsteriaF District of Ches-
terfield COun ty, Vi rg In ia, a t the
Chesterfferd A;rport If}dustrJaJ
Park Which poreet 'ronts on the
northeast tine of White Pine Road
i lying, between Adams Properties
/ ~ and C.C.C. Propert~es.
3. To cons'der the conveyance of
tha t certain tract of tan d con tai n-
'no 2.47' acres" more or Jess, In
Dale MaglsteriaJ Distr'ct of Ches-
t terfJe'd County, VlrgJn;a, at the
f Chesterf;e'd Airport 'ndustrfa'
~ Park which parcet fronts on White
1 Bark Terrace between Sealeze
and Strahan h,k and lacquer Cor-
pOration. .
4. To tonstder the conveyance of
that Certain tract of land conlain~
;"g one acre, more or leSs, In Dale
Maglster,ar Oistrlct of Chesterfield
Count.y, V;rgJnja~ at' the Chester-.
"aId A frpo rt whjch parcer ;s locat-
ed betWeen the Chesterffe'd Cor-
Porate hangar and the CfvH AJr
Pat rot ha~ar. .
COPies of the ordinance and plats
f are On ilia in lho County Adminla_
l trator~s Off'ce. Chesterfie'dj Vlrgfn-
~l. hour! lara nd may be examined by aU in-
..~ Ie-rested persons between the
",' . hours of 8;30 B.m, and 5;00 p.m..
<.t ,Monda\" throuoh Fr'dav.
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POBOX C-32333
R~CHMON.Df' VIRGINIA 23293-0001
804-649-6000
220806
DATE
30DEC87
'i19~85
RICH1\10NO N}:\lSPAPERS, 'l"C.
Pu blisher of
- - -- - --- - ---..,
I
THE RICHMOND NEWS LEADER
DEe 3:0 1987
Richmond. Va.....................,.... .~.... ~ ....
· '. lEGAL NOnCE
Thl81s to certify that the attached..................................... .........
was published in The Richmond News Leader. a newspape pub-
lished in the City of Richmond, State of Virginia.
DEG 30 1987
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . , . , . . . . . . . . . . . . . . .
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DEe 30 1987
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% CASH DISCOUNT IF PAID ON
OR BEFORE 15th OF THE SUCCEEDING MONTH.
NO DISCOUNT ALLOWED TH~AEAFTER.
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CHESTERFIELD COUNTY
BOARD OF .SUPERVISORS
AGENDA
MEETING DATE: January 13, 1988
ITEM NUMBER:
I3.E.
SUBJECT:
Public hearing to Consider Conveyance of a Parcel in the
Airport Industrial Park to Skeans and Skeans
COUNTY ADMINISTRATOR'S COMMENTS:
~()7?l/JltM<-d ,kfr~f
SUMMARY OF INFORMATION:
Skeans and Skeans, owners of Telesavers, a business currently
operating in the. Airport Industrial Park wish to purchase 2.52+
parcel at $45,OOO/acre. The parcel is located along Whitepine Road
adjacent to Commonwealth Controls Corporation (site #39 on attached
map) .
Telesavers currently refurbishes and markets old telephone systems.
The company plans to manufacture telephone components as well as
refurbishing existing systems at their new facility. The company
plans to build a 25 I 000 square foot office warehouse and will
increase their employment from 16 to 32 people.
RECOMMENDATION
Approve sale of this property to Skeans and Skeans.
Attachments
AGI7D43/del
Charles J. Blankenship
Director of Economic
Development
ATTACHMENTS: YES ij
NO 0
SIGNATURE:
dK .
COUNTY ADMINISTRATOR
'}44
*25.
. 26.
*27.
40 .28.
19.
::J 30.
0 41 31.
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33.
34.
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58 35.
43"'~ 36.
37.
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44
II 38.
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40.
46 41.
42.
43.
44.
45.
46.
*47.
48.
49.
50.
51.
; '~.J.~ . CHESTERFIE~~3~ AIRPORT
. ,..;V . ,~. .' ,', INDUSTRIAL _.l DIRECTORY,;,
. ,. /~;.r. I . , . , .:' '.
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51 50
.. 49
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26 .. .. 33
28-32 27
-
- 35
25 36
23
NORTH
*.1. LandA; Company of Virginia
* 2. Supe~diator Coil Ltd. Partnership
3. Ola Dominion Truck Leasing
4. Whitep1ne Associates '. -
4A. Western Stress
4B. American Group
4C. Custom Cabinets & Millwork
4D. lnna Tek, Inc. a
5. Virginia Property Investors
SA. 'American Filtrona Corporation
5B. Chesterfield County Occupational
Center
6. Available for Sale
7. P.M.B., Inc.
8. DavenQort Mechanical Company
8A. Fender's Body & Paint Shop
9. American Sprinkler Systems, Inc.
9A. Chesterfield Contract Sales
10. Tate Engineering, Inc.
11. Available for Sale
12. Industrial MachinerManufacturing
Company, Inc. . .
13. Noel Systems, Inc.
13A. Engineered Systems & Products
13B. Ty-Rite Wire
14. L.D~S. - Bishops Storehouse & Social
Services
15. Custom Metal Fabricators
16. Dees Hydraulics '
17. A & L Agricultural Laboratories
18. Imperial Machine Company
19. Telesavers
20. Sealeze Corporation
21. Available for Sale
22. Strahn Iuk & Lacquer Corporation
23. Frito-Lay~ Inc.
24. Applied Fluid Power
24A. Richmond Tooling
Marshall W. Cole, Jr.
Colonial Beauty & Barber Supply-
Berkness Corporation
Available for Sale
Available for Sale
Available for Sale
Available for Sale
Available for Sale
Marco.Machine Company
Airport Technical Building
34A. Delta Associates
34B. Chesterfield Infant Stimulation
Services ..~
34C. Virginia Tec~nical Extension
Service ~
Cavalier Controls, Inc.
Available for Sale
Cox Building
37A. Mayo & Associates
37B. State Farm
37C. Styles Bartley & Associates
R. W. Aaams & L. A. Lehman
38A. U. S. Army Reserve
Available for Sale
Commonwealth Controls Corporation
Available for Sale .
Fortune Plastics, Inc.
Available for Sale
Starr Electric
Available for Sale
Available for Sale
Styles Bartley
Kavanaugh Building .
48A. F.I.C. (Meter Metrics)
James R. Newell Company
49A. Lohr's Logmars & Labels
Western Reserve Plastics
Reynolds Metals Company
01.')
7/1/87
LST7JN18/c~m
* vacant, but sold
~
7(
~~
~
MEETING DATE: January 13 I 1988
SUBJECT:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
ITEM NUMBER:
I3.F.
Public Hearing to Consider Conveyance of a Parcel in the
Airport Industrial Park to Stackhouse, Inc.
COUNTY ADMINISTRATOR'S COMMENTS:
~07Mt.RA d J ff10v-0-f
SUMMARY OF INFORMATION:
Stackhouse Inc. , a utility contractor currently located' in
Southport Industrial Park wishes to purchase a 2.47+ acre parcel at
$ 3 8 ,000 per acre. The parcel is located between Sealeze
Corporation and Strahan Ink and Lacquer Corporation. The company
plans to invest approximately $150,00.0 on administrative offices, a
garage facility and a parking area for company vehicles. The
company will employ approximately 65 people at this location (site
21 on attached map) .
RECOMMENDATION:
Approve sale of this property to Stackhouse, Inc.
Attachment
AGI7D45/del
ATTACHMENTS: YES ~
NO 0
...
PREPARED BY; .~', u
Charles J. Blankenship
Di~ector of' Economic
Development
SIGNATURE:
c7fg~
COUNTY ADMINISTRATOR
016
~, .
CHESTERFIELD~~TY AIRPORT
INDUSTRIAL ~ DIRECTORY~
.~
...
..
,-- ------, J
, I I
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\ 51 50
- 49
RD.
26 .. .. 33
28-32 27
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25 36
2~ - 33
39
- 40
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45-
46
Nor<rH
4 3 "-
* 1. Land. Company of Virginia
* 2. Supe diator Coil Ltd. Partnership
3~ Ola Dominion Truck Leasing
4. Whitepine Associates.
4A. Western Stress
4B. American Group
4C. Custom Cabinets & Millyork
4D. lnna Tek, Inc. 6
5. Virginia Property Investors
5A. American Filcrona Corporation
5B. Chesterfield County Occupational
. Center
6. Available for Sale
7. P.M.B., Inc.
8. Davenport Mechanical Company
SA. Fender's Body & Paint Shop
9. American Sprinkler Systems. Inc.
9A. Chesterfield Contract Sales
10. Tate Engineering, Inc.
11. Available for Sale
12. Industrial Machine Manufacturing
Company, Inc. .
13. Noel Systems, Inc.
13A. Engineered Systems & Products
13B. Ty-Rite Wire
14. ~4D~S. - Bishops Storehouse & Social
Services
15. Custom Metal Fabricators
16. Dees Hydraulics
17. A & L Agricultural Laboratories
18. Imperial Machine Company
19. Telesavers
20. Sealeze Corporation
21. Available for Sale
22. Strahn Ink & Lacquer Corporation
23. Frito-Lay~ Inc.
24. Applied Fluid Power
24A. Richmond Tooling
*25. Marshall W. Cole, Jr.
"26. Colonial Beauty & Barber Supply
*27. Berkness Corporation
28. Available for Sale
29. Available for Sale
30. Available for Sale
31. Available for Sale
32. Available for Sale
33. Marco Machine Company
34. Airport Technical Building
34A. Delta Associates
34B. Chesterfieli Infant Stimulation
Services "'
34C. Virginia Technical Extension
Service
35. Cavalier Controls, Inc.
36. Available for Sale
37. Cox Building
37A. Mayo & Associates
37B. State Farm
37C. Styles Bartley & Associates
38. R. W. Aaams & L. A. Lehman
38A. U. S. Army Reserve
39. Available for Sale
40. Commonwealth Controls Corporation
41. Available for Sale
42. Fortune Plastics, Inc.
43~ Available for Sale
44~ Starr Electric
45. Available for Sale
46. Available for Sale
*47. Styles Bartley
48. Kavanaugh Building
48A. F. I..C. (Meter Metrics)
49. James R. Newell Company
49A. Lohr's Logmars & Labels
50. Western Reserve Plastics
51. Reynolds Metals Company
44
* vacant, but sold
f)1'l
7/1/87
LST7JN18/c.m
CHESTERFIELD COUNTY
BOARD OF SUPERVl SORS
AGENDA
MEETING DATE: January 13 , 1988
I3.G.
ITEM NUMBER:
SUBJECT:
Public Hearing Date to Reconsider Conveyance of a Parcel
in the Airport Industrial Park to Paul Pedersen
COUNTY ADMINISTRATOR'S COMMENTS:
/k~, cL )p~cJU'U-t
SUMMARY OF INFORMAT ION:
Mr. Paul Pedersen wants to purchase approximately 7.2 acres of land
fronting on Whi tepine Road across from the Landmark Company site
(Lots #45 and #46'on attached map) at $45,000 per acre. The parcel
is bounded by Starr Electric and Styles Bartley.
On August 26, 1987, the Board of Supervisors agreed to convey a 2.5
acre tract on Whitepine Road (Lot #36 on attached map) at $45,000
per acre. Mr. Pedersen has requested that this matter be brought
back before the Board as his site planning engineer has advised Mr.
Pedersen that he needs more land.
Mr. Paul Pedersen intends to build an office and airplane hangar on
the property.
RECOMMENDATION
Approve sale of this property to Mr. Paul Pedersen.
Attachments
AGI7D44/del
~ ,!
ATTACHMENTS: YES ~
PREPARED BY~
Charles J. Blankenship
Director of Economic
Development
NO 0
SIGNATURE:
~
COUNTY ADMINISTRATOR
( 018
.
I: ..: "'.
~..
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CHESTERFIELD COUNTY AIRPORT
. INDUSTRIAL p. DIRECTORY'" .
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51
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28-32
26 ..
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* 1. Land~ Company of Virginia
* 2. Super~diator Coil Ltd. Partnership
3. Old Dominion Truck Leasing
4. Whitepine Associates".
4A. Western Stress
4B. American Group
4C. Custom Cabinets & Millwork
4D. Inno Tek, Inc. ,
. 5. Virginia Property Investors
5A. American Filtrona Corporation
5B. Chesterfield County Occupational
. Center
6. Available for Sale
7. P. M. B. It Inc.
8. Davenport Mechanical Company
SA. Fender's Body & Paint Shop
9. American Sprinkler Systems, Inc.
9A. Chesterfield Contract Sales
10. Tate Engineering, Inc.
11. Available for Sale
12. Industrial Machine Manufacturing
Company, Inc. .
13. Noel Systems, Inc.
13A. Engineered Systems & Products
13B. Ty-Rite Wire
14. L.D.S~ - Bishops Storehouse & Social
Services
15. Custom Metal Fabricators
16. Dees Hydraulics
17. A & L Agricultural Laboratories
18. Imperial Machine Company
19. Telesavers
20. Sealeze Corporation
21. Available for Sale
22. Strahn Ink & Lacquer Corporation
23. Frito-Lay~ Inc.
24. Applied Fluid Power
24A. Richmond Tooling
*25. Marshall W. Cole, Jr.
+26. Colonial Beauty & Barber Supply
*27. Berkness Corporation
28. Available for Sale
29. Available for Sale
30. Available for Sale
31. Available for Sale
\32. Available for Sale
33. Marco Machine Company
34. Airport Technical Building
34A. Delta Associates
34B. Chesterfield Infant Stimulation
Services
34C~ Virginia Technical Extension
Service
35. Cavalier Controls, Inc.
36. Available for Sale
37. Cox Building
37A. Mayo & Associates
3 7B. State Farm
37C. Styles Bartley & Associates
38. R. W. Aaams & L. A. Lehman
38A. Ue S. Army Reserve
39. Available for Sale
40. Commonwealth Controls Corporation
41. Available for Sale
42.. 'For tune Plas tic s, Ine.
43. Available for Sale
44. Starr Electric
45. Available for Sale
46. Available for Sale
*47. Styles' Bartley
48. Kavanaugh Building .
48A. F.I.C. (Meter Metrics)
. 49~. James R. Newell Company
49A~ Lohr's Logmars & Labels
50. Western Reserve Plastics
51. Reynolds Metals Company
39
40
41
43
44
* vacant, but sold
, 01t9
7/1/87
LST7JN18/d~m
..j..,-.,.
CH~STERFIELD COUNTY
''--
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
January 13, 1988
ITEM NUMBER:
14 . A.
SUBJECT:
Authorization for the County Administrator to Execute
an Agreement with Virginia Power Providing for the Use
of Virginia Power's Fire Training Center
COUNTY ADMINISTRATOR'S COMMENTS:
~tJ1JWJ(/J;I{, L, #lfAo-pti-(
SUMMARY OF INFORMATION:
For the past several years, the County's Fire Department has
used Virginia Power's Fire Training Center to tr~in County.
firef ighters. Due to its remote Ioea tion I the facili ties of
Virginia power's Center allow training on more extensive indoor
and outdoor live fires than available to the Fire Department at
its own fire training center. In addi tion, Virginia Power has
mock-ups of electrical equipment and facilities, including
underground electrical equipment, for training on fighting
electrical fires. This year, Virginia Power has requested that
the, County execute a wri tten agreement so that the terms and
condi tions of use are reduced to wri ting. As in the past I
Virginia Power is not charging a user fee; however, the Fire
Department is responsible for maintenance or repair costs caused
by its use. The Fire Department has reviewed the agreement and
determined that it accurately reflects its understanding as to
.conditions of use.
Recommendation: Authorize County Administrator to execute
the attached agreement, subject to approval as to form by the
County Attorney's Office.
PREPARED BY~
~. UJ;(~
Steven L. Micas
County Attorney
ATTACHMENTS:
YES)(
cdl1675:C37
NO CJ
SIGNATURE:
.c/&f
COUNTY ADMINISTRATOR
051
'"I'
e
e
,..)
...
AGREEMENT
BETWEEN
VIRGINIA ELECTRIC AND POWER COMPANY
AND
THE COUNTY OF CHESTERFIELD t VIRGINIA
FOR
USE OF FIRE TRAINING RESOURCES
OS2
e
e
... _ '!i
T ABLE OF CONTEr~TS
ARTICLE PAGE
I . Resources 1
II. Location 2
Ill. Maintenance 2
IV. Termination 2
v. Insurance 2
VI. Function al Testing 2
VII. Governing Law 2
VIII. Publicity 3
IX. Access to Company Facilities 3
x. Safety 3
XI., Term 4
XII. ~on-ApP,ropriation 4
XIII. ' Severability 4
XIV. Entirety of Agreement 4
OS3
e
e
Agreement No. PR-BI7003-000
USE OF FIRE TRAINING RESOURCES
THIS AGREEMENT, effective the 1st day of November 1 1987, is made
by and between Virginia Electric and Power Company, with its
principal office in Richmond, Virginia, trading in Virginia as Virginia
Power (hereinafter referred to as "Company"), and the County of
Chesterfield, Virginia, (hereinafter referred to as n LI CEN SEE" ) .
WITNESSETH:
WHEREAS, Company owns certain fire training resources (hereinafter
referred to as the "Resources") consisting of the components listed in
Article I below; and
WHEREAS, LICENSEE has requested to be allowed the use of the
Resources and Company is willing to allow LI CENSEE the use of the
Resources,
NOW, THEREFORE, Company consents to allow LICENSEE and its
members use of the Resources as described and under the conditions
stated below:
I. RESOURCES
General - Company shall make available to LICENSEE the follow-
ing resources as may be available for LICENSEE use from
to
The Power Operations Fire Training Center to include the
classroom and locker room;
the Fire Pit to include the smoke building and burn pans;
hose, nozzles, adapter, self-contained breathing apparatus,
turnout gear, and other associated equipment.
water supply system.,
other related facilities and equipment.
Compapy Requirements - Company shall provide a designated
representative who will coordinate LICENSEE activities while
using the Resources.
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LICENSEE Requirements - LICENSEE shall maintain a designated
representative who shall have full authority to act for LICENSEE
during training at Company facilities.
II. LOeA TION
The Resources are presently located at the Power Operations
Fire Training Center of Virginia Electric and Power Company in
Chesterfield County, Virginia.
III. MAINTENANCE
LICENSEE shall maintain and operate the Resources in accordance
with manufacturer's specifications and any directions from Com-
pany, shall maintain the Resources in good operating condition ~
perform all repairs necessary for its proper maintenance and
operation; and shall promptly notify Company of any defects,
damage or malfunction..
All costs and expenses of maintenance, operation, repair, use,
and modification of the Resources incurred or suffered while in
the possession or under the control of LICENSEE attributable to
use by the LICENSEE shall be borne solely by LICENSEE without
charge to or reimbursement by Company.
IV. TERMINATION
The Company may terminate LICENSEE's use of the Resources at
any time t in whole or in part, by providing written notice of
termination to LI CEN SEE. Upon termination, LI CEN SEE will
return any of the Resources that may be in its possession.
V. INSURANCE
LICENSEE warrants that it is self-insured for all risks, including
but not limited, bodily injury, property damages, contractual
liability and worker's compensation, with limits which will protect
it from claims that may arise from and during the performance of
this Agreement as follows: (a) worker's compensation insurance
in accordance with the statutory requirements, (b) employers'
liability with limits of $1,000,000 for each accident and disease,
(c) comprehensive general liability insurance including
contractual liability J broad form property damage liability,
personal injury liability, explosion and collapse hazard coverage,
underground hazards coverage J products / completed operations
liabiltiy, and, where applicable, watercraft protection and
indemnity liability, with bodily injury and property damage
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com bined single limit s of $1 ,000 ,000 t (d) comprehensive
automobile liability insurance with bodily injury and property
damage combined single limits of $1,000,000, and (3) excess
umbrella liability insurance with a single limit of $1,000,000 in
excess of the limits set froth in (b), (c), and (d) above.
VI, FUNCTIONAL TESTING
A functional test of the Resources' operability may be performed
by Company within seven (7) days of return to Company. The
cost of any repairs necessary to the Resources for proper ~ opera-
tion thereof and caused by the activities of the LICENSEE shall
be borne by LICENSEE.
VII. GOVERNING LAW
This Agreement and the rights of the parties under this
Agreement shall be governed by J construed and enforced, and
its validity shall be determined, in accordance with the laws of
. ,- ,the Commonwealth of Virginia. It is hereby agreed that this
Agreement shall be deemed executed in the Commonwealth of
Virginia regardless of the actual place of signature or the actual
place of performance.
VIII. PUBLICITY
LICENSEE agrees that no information relative to this Agreement
or the services performed under this Agreement shall be released
for publication or advertising without the prior written approval
of Company.
IX. ACCESS TO COMPANY FACILITIES
Subject to the following conditions, Company shall allow
LICENSEE members access to Company facilities and property at
reasonable times for use of the Resources under this Agreement;
A. LICENSEE understands and is fully aware of the dangers
and risks associated with use of the Resources for training,
and will ensure that all of its members who attend training
or otherwise make use of the Resources are fully aware of
and understand those dangers and risks.. LICENSEE will
provide each member who will attend trairling or otherwise
use the Resources with a copy of this. Agreement;
.
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B. All members of LICENSEE that utilize the Resources shall
sign the release agreement provided hereto as Attach-
ment 1;
C. LICENSEE shall advise its members of these requirements
and instruct them to comply. Failure to adhere to these
requirements shall be cause for excluding LICENSEE
members from Company facilities and property.
X~ SAFETY
LICENSEE shall comply with all safety requirements required by
federal, state and local laws, rules, regulations and ordinances,
along with accepted industry safety practices and all applicable
safety requirements and rules of Company. LICENSEE shall
comply with all federal, state and local laws, rules, regulations
and ordinances relating to respiratory protection.
Company prohibits the unauthorized or illegal possession and use
of alcoholic beverages, drugs, or other intoxicants on Company
property or job assignment. No member of LICENSEE shall be
permitted to bring unauthorized or illegal alcoholic beverages,
drugs, or other intoxicants onto any Company location. Nor
shall any such member be allowed use of the Resources while
under the influence of alcoholic beverages, drugs, or other
intoxicants. Company reserves the right to exclude any such
person from property owned or controlled by Company by denial
of access, suspension or revocation of access authorization,
pre-emptory expulsion, or by other means; and Company may
notify law enforcement authorities of any suspected criminal
violation concerning possession and use of alcohol and drugs.
LICENSEE shall require its members using the Resources under
this consent Agreement to comply with the foregoing policy.
This provision shall in no way relieve LICENSEE of its respons-
ibility to comply with all statutory and regulatory requirements
applicable to health and safety, nor shall it operate alone to
transfer any such responsibility to Company.
XI . TERM
The term of this Agreement shall be from to
unless terminated sooner by the provisions
contained herein.
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XII. NON-APPROPRIATION
All financial obligations of the LICENSEE under this Consent
Agreement shall be subject to the annual appropriation of neces-
sary funds therefore by the governing body of the LICENSEE.
LICENSEE shall advise Company in writing of any changes in
financial obligation thirty (30) days in advance of the effective
date of any such change.
XIII. SEVERABILITY
If all or any part of any proVlsIon of this Agreement shall
become or be declared unlawful, the rights and obligations of
Company and LICENSEE shall be reduced only as much as is
necessary to remove the illegality.
XIV. ENTIRETY OF AGREEMENT
This Agreement embodies the entire agreement between Company
and LICENSEE with respect to the use of the Resources by
LICENSEE. The parties shall not be bound by or be liable for
any statement, representation, promise, inducement, or
understanding or any kind or nature not set forth or provided
for herein. Except as otherwise provided in this Agreement, no
changes J modifications or amendments of any of the provisions of
this Agreement shall be valid unless agreed to in writing and
signed by the parties hereto.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
to be executed by their duly authorized representatives, effective as
of the day and year first above written.
VIRGINIA ELECTRIC AND POWER COMPANY
By:
Title:
Date:
COUNTY OF CHESTERFIELD, VIRGINIA
By:
Title:
Date:
gmw1200: 85g15
058
5
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ATTACHMENT 1
acknowledges that:
(the "Undersigned") hereby./ ;'
(a) The County of Chesterfield t Virginia ("Licensee") of which
Undersigned is an employee, has requested the permission and
consent of Virginia Electric and Power Company to use Resources of
its Power Operation Fire Training Center in Chesterfield County t
Virginia.
(b) Company has granted its permission and consent by a
Agreement between Company and Licensee dated f and
Undersigned acknowledges that he/she has received apd read a copy
of that Agreement.
(c) In consideration of Company's grant of consent, Under-
signed agrees that he I she accepts and is fully appreciative of the
dangers and risks associated with fire training and the use of the
Resources for such training; Undersigned, on behalf of him/herself
and his/her heirs, executors, or administrators fully accepts those
risks and hereby agrees not to hold Company, its officers, directors,
and employees responsible or liable for any personal injury or death
or damage to any property arising out of his/her use of the Re-
sources, unless caused by the negligent acts or omissions of the
Company, and further, to the maximum extent permitted by law, to
remise) release, and forever discharge Company, its officers t
directors, and employees for all or any manner of action, causes of
action, damages or claims at law or in equity that he/she or his/her
heirs, executors, or administrators may now ever have against
Company, its officers, directors, and employees arising out of, con-
nected with or in any manner caused by the use of the Resources,
unless such action, cause of 89tion, damage or claim is caused by the
negligent acts or omissions of the Company.
(d) This release may not be changed orally.
Name:
Date:
059
CHESTERFIELD COUNTY
BOARD OF SUPERV\SORS
AGENDA
MEETING DATE: January 13, 1988
ITEM NUMBER:
14.B.l.
SUBJECT: .,
Appointments to Chesterfield Community Services
Board
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The term of office for Mr. Peter C. Ward on the Community Services
Board representing the Midlothian District expired December 31, 1987.
He is eligible for reappointment to a second three year term which
will expire December 31, 1990.
Mr. Ward is willing to serve an additional term if the Board of
Supervisors so desires.
RECOMMENDATIONS:
That Mr. Peter C. Ward be nominated for reappointment to the
Chesterfield County Community Services Board.
PREPARED y~
Robert
Deputy County Administrator
for Human Services
ATTACHMENTS: YES 0
NO rl
SIGNATURE: '--154 I~ -Jdv L~'\60
COUNTY ADMINISTRATOR
CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGENDA
:",.' .
MEETING DATE: January 13, 1988
ITEM NUMBER:
14.B.2.
SUBJECT: Appointment to the Youth Services Commission
COUNTY ADMIN IS TRATOR' S COMME NTS:
SUMMARY OF INFORMATION:
BOARD ACTION REQUESTED
On December 9, 1987 the Board of Supervisors nominated Mrs. Angie
Chastain from the Clover Hill District to serve on the Youth Services
Commission. The Board of Supervisors is requested to appoint this
nominee to the Youth Services Commission.
Clover Hill
Mrs. Angie Chastain
3009 Foxchase Drive
Midlothian, VA 23113
771-7888
To fill the remainder of a
3 year term which expires on
6/30/89.
PREPARED
l'
fRober
Deputy County Administrator
for Human Services
ATTACHMENTS: YES 0
NO f!
SIGNATURE: ~ ~ fn(" lJ;>1Z-
COUNTY ADMINISTRATOR
061
~~~.. ~
...,
MEET ING DATE:
SUBJECT:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
January 13, 1988
14.B.3.
ITEM NUMBER:
APPOINTMENTS
MPO citizens Transportation Advisory Committee
COUNTY ADMINISTRATORt S COMMENTS:
SUMMARY OF lNFORMATION".
Dr. Neil J. Humphreys resigned from the MPO Citizens
Transportation Advisory Committee. A replacement should be
nominated to fill this vacancy. Term of office would be
effective upon appointment and would expire December 31, 1988.
There are four at-large members appointed from the County. Other
members are Mr. J. Ruffin Apperson, Mr. Cecil Maxson and Ms. Pat
Szabo.
. . ~ d ~ Id~
~~~ ~ ~
PREPARED BY~
ATTACHMENTS: YES,/ NO 0
SIGN~URE; ~ 062
CO~
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
t~ ~
. ,
MEET JNG DATE:
January 13, 1988
ITEM NUMBER:
14.C.l.
SUBJECT: Approval and acceptance of Funds under the Virginia SDelter
Grants Program (VSGP).
COUNTY ADMINISTRATORI S COMMENTS:
SUMMARY OF INFORMATION:
The Board is requested to accept the $10,000 VSGP Grant, authorize the
County to execute a service agreement with the Congregations Around
Richmond Involved To Assure Shelter (CARITAS) and adopt the attached
resol uti'on ~
BACKGROUND:
On November 25, 1987, the Board of Supervisors considered a request for
financial assistance from CARITAS. The funds were to be used for trans-
portation of the homeless to various CARITAS shelter sites.
In response to CARITAS' request, the County submitted a proposal to the
Virginia De,partment. of Housing' and Community Development for $10,000
in Virginia Shelter Grant Program (VSGP) funds~ The County has been
notified that its Grant application was approved for $10,000. There is
no requirement to appropriate local funds since CARITAS is donating
funds from private sources to meet program matching provisions.
( con t . )
PREPARED BY:~
Jana D.. Carter
Director of Housing
ATTACHMENTS: YES rn:
NO 0
SIGNATURE:
~
--frJ.-.r
COUNTY ADM I NI STRATOR
06~
,Virginia Shelter Grane Program
,r~Page ~2
(~ January 13, 1988
\t
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RECOMMENDATION:
(1) Approve receipt of the VSGP Grant and authorize the County
Administrator to execute all necessary Grant documents.
(2) Authorize the County Administrator to execute a service
agreement complying with 15.1-24 and 15.1-25 of the
Code of Virginia and all applicable procurement requirements
to implement the project.
(3) Adopt the attached resolution.
BUDGET AND MANAGEMENT COMMENTS:
This action authorizes an appropriation and expenditure of these grant
funds for the grant period of January, 1988 to December 31, 1988.
Because CARITAS is donating its funds as the subgrantee to meet local
matching requirements, there are no County funds being requested~
Future program provisions and costs should be evaluated before December,
1988, because there is no guarantee that the State will continue funding
for the program.
065
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RESOLUTION
I.
WHEREAS, . the Commonwealth
of Housing and Community
a notice of funding
requested proposals under
GRANTS PROGRAM - II.
of Virginia I Department
Development has issued
availabili ty and has.
the VIRGINIA SHELTER
II.
WHEREAS, the assistance is
address the shelter needs
in Chesterfield County.
needed to adequately
of homeless persons
III. WHEREAS, an application for a grant under this
program has been prepared.
IV. WHEREAS, Lane B. Ramsey, County Administrator,
can act on behalf of Chesterfield County and wil.l
sign all necessary documents required to complete.
the grant transaction.
v. WHEREAS, a one-far-one local match of grant funds,
as required under the program, will be provided
in the amount of $10,000, by the Subgrantee,
CARITAS.
VI · NOW, THEREFORE, BE IT RESOLVED tha t the Boa rd
of Supervisors of .Chesterfield County hereby
authorizes the County' Administrator to apply
for and accept the grant in the amount of $10,000
and enter into a Grant Agreement wi th the
Department of Housing and Community Development
and perform any and all responsibilities in
relation to such Agreement.
VII. BE IT FURTHER RESOLVED THAT Chesterfield County
agrees to provide a sub-grant to Congregations
Around Richmond Involved To Assure Shelter
(CARITAS) to operate the funded project and agrees
to moni tor and oversee their acti vi ties as
prescribed by the State.
Dated:
Name and Title of Authorized
Representative
fiSC
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, ~
.
.
LOCAL GOVERNMENT GRANTEE
VIRGINIA SHELTER GRANTS PROGRAM
CERTIFICATIONS BY THE CHIEF ADMINISTRATIVE OFFICER
I, Lane B. Ramsey, Chief Administrative Officer of
Chesterfield County, certify that the local government will
oversee and monitor the use of funds received under this
program as required by HUD regulations, federal law and the
laws of the Commonwealth of Virginia.
I certify that the local government will comply with
all program requirements set forth in the VSGP-II
Application Manual (1987) and in the Federal Register at
24 CFR Part 575, and will:
(1) Require that shelter services be provided on a
non-discriminatory and non-religious basis;
(2) Require that shelter facilities be maintained in
safe and sanitary operating conditions;
(3) Require that buildings improved with VSGP-II funds
for use as homeless shelters meet the program's
operating period requirements; and
(4) Assure that VSGP funds will be matched locally
either by the local government or by other
designated sources.
067
Lane B. Ramsey, County Administrator
Date
""'llIII
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: January 13 I 198a
ITEM NUMBER:
14.C.2.
SUBJEC,T .~
Requests for Bingo/Raffle Permits .
COUNTY ADMINISTRATORt 5 COMMENTS:
SUMMARY OF INFORMATION:
The County Attorney's Office has reviewed the following
app~ications for bingo/raffle permits and has determined that the
applications meet all statutory requirements:
Organization ~ Year
Grange Hall PTA Raffle 1988
Chester Civic Association Raffle 1988
Falling Creek Elementary
PTA Raffle 1988
Midlothian Band Boosters Raffle 1988
PREPARED BY~
· ~'c9-CJ
steven L. Micas
County Attorney
ATTACHMENTS: YES 0
NO ifl
SIGNATURE: ~". L-
COUNTY ADMINISTRATOR
06&
:.J
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AG E NDA
MEETING DATE: January 13, 1988
ITEM NUMBER ~
JLf. e. :L.
SUBJECT:
Emergency Item: Request for Bingo/Raffle'Permit
COUNTY ADMINISTRATORtS COMMENTS:
~-.d AI-~fYt~
SUMMARY OF INFORMATION:
On January 11, 1988, the County Attorney's Office received a
request from the Virginia Bassin Gals to add the consideration of
its request for a raffle permit to the Boardls agenda as today is
the last meeting prior to the date of its raffle on January 25.
The organization was not aware it needed a permit until Friday,
January 8. The County Attorney's Office has reviewed the permit
and determined that it meets all statutory requirements.
PREPARED BY~
~.
{jjjca<;
ATTACHMENTS: YES 0
Bingo/C37
NO~
Steven L. Micas
County Attorney
SIGNATURE:
~
COUNTY ADMINISTRATOR
......
.
.
APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES
The undersigned applicant, pursuant to Section 18.2-340.1, at. sec. of the Code of VirQinia, 1950, as
amended. requests the Boa rd of Supervi sora of Chesterfi eld County to issue a permi t to conduct bi ngo games_,
rafflBs_~, or both_ during the I..9...B...B..- calendar year. This application is for 8 new_ or renewalX
permit.1
In support of this application, the applicant offers the following information under oath:
1. A. Propar nama of organization: MId I o{lll~O BG.-od \300~+et..S
B. Address of or~\~e\?~~q~~~}5~ 'e-L1G-It-teL &1G'l4..Y e.kw~. ()1tlo~,
Cl z."3ll3
C. Address where all records of receipts and disbursements are permanently filed:
He) J ~t;k~ ent~ p~~ ( PtidJo'i-tu-(\)A... IJ Po: :L31L~
D. Name and address of o.mar of the property described ..in C above: (1lJ l.Q..ll..~ c~
e1l ~+ e..t... {.,\-@. L1
E. . Address or addresses where bingo games wi II be held or raffle drawings conducte~:
~Q l c.b...ll4k C& I ~ elsw~, 0'\ I dlC~L!1~ I U A 1.) Il3
NOTE: THIS PERMIT IS VAlID ONLY AT THE ABOVE LOCATION.
F. Dates or days of week and
eddre~ses: F' la.l d I1J
G. Time patrons are admitted
2. A.
Date when o~anization was founded:
times of day when bingo games or raffles wilL be held at above address or
0\ ~ ~1t(Jlr.<(.. 7: l:i ~ Off~lll='l1lelJ LOfAA.... ·
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end seles begin: · I d (P flJ-.
F~ I } ~$(2.
B. Has your organization been in existence and met regularly in Chesterfield County for two years
immediately prior to making this application? Yes ~ No ____.
c. Is your organization currently and has your organization always been operated in the past as a non-
profit organization? Yes ~ No ____.
D. Internel Revenue Code section undar nhich tex-exempt status noS grented [if applicablel: ~() ~ (~:)~
E. Organization's Taxpayer Identification Number: ....
fltof<ll.H1 QV'lA +\na.n~cJ~ 4e
H~nA (l.Y)d o:kt.4i J :~J ~ua.d
~ ot -.. J ~ It, 1 3 ~ .7
~ SLlt?P~IL-+) bo-{k
(\i\ \ dl O%l a.~ ~l3 k. ~oo I
p I--Ol) ~h.l. ·
F. State the specific type and purpose of your o~anization:
3. If this application is for renewal of a permit. answer A and B below.
A. Were financial reports filed on time and in compliance with applicable legal requirements?
Yes L No _.
B. Gross receipt~ from aLL sources related to the operation of bingo games or instant bingo by calendar
quarter for the 12 month period immediately prior,to the date of this application:
J) ~ ~ ~c:.+ ~u...~ bY\j~c..
1st quarter 2nd quarter n 3rd QUarter
4th quarter
4. Officers of Organization:
:)7 c2-('J>'" f J
. President: [1t-~ Joa'r).jouJe.1l S54~ 1p.&Io~ Rd I R,ek\"lt~ I uA- 2 ~;l3 s:
.Vi~r:~:ident: tv\..~ .1ud1 Ll~~ · .l.IoOO ~;lt Mere I(A, qltJtn.<.<ikd, uA 2~23r'
Sec.re.t.a ~y': . fVt to- ~ J PlllWl (Yl~ I "'- ~ 3 'loW t-e1.t5 N~ Rd r ~ I cJt ~ I U It- 2..3 2.~ $"
LoI"> ])~. :l.I~3.~ ~~~ rrd1 ~l~~) 114 &,'2~..).
Address
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5. Member authorized within the organization to be responsible for conducting and operation of bingo~g;me~
or raffLes:
Nomo:(V16-~ Ja (k..:!:e& . Address: 121,,00 Old. i?Jl(.d:<II')~linL.RA. 2.311~
Home Telephone Number tct A..j-a~7~usine6S 1e lephone Number: 191.{ ...i4 '1 J....
6. Do you, each officer, director and member of the organization fuLly understand each of the following:
A. It is a violation of law to enter into a contract with any parson, firm, association, organization
(other than another qualified organization pursuant to Section 18.2-340.13 of the Code of
Viroinia), partnership or corporation of any classification whatsoever, for the purpose of organiz-
ing, managing or conducting bingo games or rafftes?
Yes L No _.
B. The organization must maintain and file with the County Internal Audit Department complete records
of receipts a~d .disbur~ements pertaining to bingo games and raffles 85 required by State and County
Law, and that such records are subject to audit by the County Internal Audit Department?
Yes L No _II
c. The organization must remit an audit fee of 1% of gross receipts with the Annual Financial Rep~rt
not later than November 1 unless gross receipts are Less than $2,0001 Yes ~ No ____.
D. The organization must furnish a complete list of its membership upon the request of the County
Internal Audit Department or other designated representative of the Board of Supervisors?
Yes L No _.
E. Any organization found in violation of Section 18.2-340.10 of the Code of Virainia authorizing this
permit is subject to having such permit revoked and any organiza~ion a~ person, shareholder, agent,
member or employee of such organization who violated Section 18.2-340.10 or Article 1.1 of Chapter
8 of Title 18.2 of the Code of VirQinia may be guilty of a felony? Yes ~ No
7. Has your organization attached to this application each of the following?
A.
A copy of the organization's charter, articles of incorporation, bylaws, and other legal documents
which describe the specific purooses for which the organization is chartered or organized?
Yes L No _.
B.
A copy of a resoLution of the organization's board of directors authorizing the undersigned to
apply for this permit? Yes ~ No
c.
A chsck in the amount of $25~~O p~~yable to Treasurer, Chesterfield County as an appLication fee?
Yes L No; __. ~'" -0.-
D.
Additional pages where necessary to fully complete this application? Yes
NO~.
8. Have you and each officer of your o~anizat;on read the attached permit and do you and each of you agree
on behalf of the organization to comply with each of the conditions therein? Yes ~ No ____.
9. I hereby swear or affirm under the penalties of perjury .as set forth in Section 18.2-434 of the Code of
VirQinia, that all the above questions have besn completely answered and that all the statements herein
are true to the best of my knowledge, information and beliefs.
WITNESS the following signatures and seals:
r~e~ i J etet
Title
~ U A J.. ~.23.)
)
Address
STATE OF VIRGINIA
COUNTY OF CHESTERFIELD
Notary. PUb,l;O in ~nd for ~=nd State ~~resfi::' d~ Jl1reby A
1n hlS capaclty a~ Of~~~~~
organiz tinn and whose name is signed to the foregoing appeared before me this day and
ackno"ledged'JJbsc r; bad~ swore. tho sa..e before ..e in the J u r; sd; ct ion afc resa; d. Gi ven under my
hand thi s ~ day of ~..//C-. ,19 8Z.....
My Commission Expires:
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CONSTITUTION
ARTICLE I -'NAME
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The name of this organization shall be Mid16thian Band
Boosters Club.
.-ARTICLE II - OBJECTS
The object of Midlothian Band Boosters Club,:;"
Section 1. To arouse and maintain an enthusiastic interest
in the Band and Auxiliary Squads.
Section 2. To lend all possible support, both moral and
financial, to the band program in the schQol..
ARTICLE III - MEMBERSHIP
~
. . I, .....~, _. .. ~ . .
The membership of this club shall, not be limited.
Parents of, pupils in the band and auxiliary squads," the
school principal and band director are to be considered
automatic members. Anyone.interesteq in the progr~ss
and. devel,opment of the band in the area served 'by,' Midlothian.
High Schqol is. eligible foi membership.
). ,
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ARTICLE IV - OFFICERS
The officers of. the club shall be a president, v~ce
president, secretary, treasurer and the band dire~tor.
;. ~ ~..~.~ ;J.. u ..
BY-LAWS
Article I - Duties of 'Ofrficers'
. ~... '~. :~.: . ,~t J~~.Ii ~~j~of.,~.~~.~ . "i~;~ .
Section 1. The president shall' preside at.1, all ":meeti.ngs
of.. the cl ub , appoint all coITurii t tees and shall., be ex-of f i cia, . ,. '
a member of all 'conuni ttees '; and shall. have authQri ty 'to act .. " .
for. cl'ub in making' emergency 'decisions. ' "
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Section 2. The vice-president.. shall assume all. t.he 'dut"ies ". ;~~~
of the president in, his absence. '.,' <,J~"',/t'!-~.:/<~:,,':
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Section 3. The secretary shall keep the .records' .and . minutes .., ..~ .,. ...~. ~ .
o f all meetings. and attend to the correspondence.' ; 01 d ' records ~:.: ~.) : ~',;. :1" i ~v~'.:
and completed books. shall be kept in the school ~office. . ,::-::.:~,.:J.~'~. . '. >:,,:':/~\'i l
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Article II
Meetings
Section. 1. The meetings of this club will be held as
deemed necessary. '
~~,.
Article III-Elections
Section T ~ . A' nominating 'coInrni ttee' shall be appo:lnt'ed by--.'~'.. ....., ....,.,. -'.'H' ~~. ... ,".~,.,..~.&_.;....,
the president at. the regular meeting of each year.
Nominations may be made from the floor after the report
of the nominating committee.
~'.
Section 2. Officers are to be elected at the annual meeting
in May.
Section 3. A majority vote of the members present shall
constitute an election.
Article IV - Authority
Section 1. The rules contain in Robertls Rules of Order~ (
Revised shall 99vern this club in all' cases in which they
do not conflict with t~e .rules of this Qlub.
, ,
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,Article V,- Committee
Section 1. An auditing committee which shall' consist of.
three members shall be:app6inted .at the end of each y~ar
,(Mar~h) to audit the books during the month of 'April.
Section' 2. The following conuni ttees, or addi tional commi ttees .. ',.'
may be appointed as the need arises:. .ways and Means, _ PUblicity> .' ': ::." !:>~,~ ~ -..::' . .
Transp:::::~:n v: :e::;ations. ','j' . :,.:.' ... ... ',:' ::.:. I',~'.::' :;i~'_';~~!~:::(;'"
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Section 1. No .member shall rece~ve.par for .services 'rendered._,
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; ,Article. VIII - Amendments
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, Section 1. 'The co~sti tution anq.:. by:.~la.ws may', b~ . amended.: ~y .. +.., ;., ~,.' '.":: ' :. ",:<~~~:..~ L-
a maj ori"t:Y vote of the members present" ~t'. any. regular ,......,. -,~Y~.".,: '. '~'" l ,. :;..~ . ~.~~~"'~",' ~
meeting. The amendment.s must have. be~n pre.sent~d at th~:'. , . .'. l:.. i
.preceeding regular meeting of the. club. ' .
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The undersigned applicant, pursuant to Section 16.2-340.1, at. sea. of the Code of Virainia, 1950, as
amended, requests the Boa rd of Suparvi ~Drs /.af Chesterfi e Ld County to i ssua a permi t to conduct hi ngo games_,
raffLesL, Dr. both_______ during the ~ calendar year. This application is for a new_ or renewal ,/
permi t.
\ .;
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,
APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES
In support of this application. the applicant offers the following information under oath:
1. A. Proper name of organization: Fa./;;f}(j flY"t"',e II /iLe01(211t-cu',/ prA
B. Address of organization's haadquarters: #gtJO J--J~J::/a c;. /;}2ad
c.
Address where all records of receipts and disbursements are permanently filed:
film i0iQJ/J) ~~s SJt.0~amr Rd,.; ;2ctJttfYl,~ pill- :J3;23;(
D. Name and address of owner of the property described in C above:
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E. . Address or addresses where bingo games wi II be held or raffle drawings conducted:
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NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION.
F.
Dates or days of week and times of day when bingo games or raffles will be held at above address or
addre~ses: Fn d.<- (} g,[b?..I/. 5: DO ?)7J
G. Time patrons are admitted and sales begin: ~./r 5f 00 PIn
2. A. Date when o~anization was founded:
J qh tv
8. Has your organization been in existence and met regularly in Chesterfield County for two years
immediately prior to making this application? Yes ~ No ____.
c. Is your organization currently and has your organization always been operated in the past as a non-
profit organization? Yes ~ No
D. Internal Revenue Code section under which tax-exempt status was granted (if applicable):
E. Organization's Taxpayer Identification Number:
F. State the speci fic typa and purpose of your organization: ~.r~'t._;:;' c.. c.~er"
arI I/O {' de. h-Jr (ljl idJ~ ,- .'5.Crn1~(hr1:!.e
~(aJ, DrJ I m1f'f?j ve.l?1G!rl ft .
f1-'ss'(i[r I a h dY\
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3. If this application is for renewal of a permit, answer A and B below.
A. .Were financial reports:filed on time and_in compliance~with appl~cabl~ legal requirements?
'\. YB'S L No _. .' " . ,y '. \.
8. Gross receipt~ from all sources related to the operation of bingo games or instant bi~g~ by calendar
quarter for the 12 month period immediately prior to the ~ate of this apPlication;-
1st quarter 2nd quarter-- Srd Quarter
4th quarter{~5'.R.r; 6Y,!'j }LOld OY1~ V'a.p(lie /V~I- bJAQo
4. Officers of Organization:
President: t!lA-.B.QJ;;:A- kp
Vice President: Q-.ln~,]'-I JIIII e,
Secretary: [)ebb,'e; 8M kled
Treasurer: PtA h1 WI)!; ffYl
Address
$/.50 7},.l2112 f!d
330~ ,~afL:'~~eyj
Jjg~_ s: U__'1~r (~I
..yg.;J. 5" So /;4,:flr In 0(') r !2d I
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5. Member authorized within the organization to be responsible for conducting and operation of bingO~eS~-
or raffles: ../
Namal Cir>dy OfU~S . Address: /J700 (iO'(;fJi II Rl
Home Telephone Number c27s- ;?f"3J Busi nass Te lephon8 Number: , 5F1-.l;71 e.
6. Do you, each officer, director and member of the organization fully understand each of th,e foLLowing:
A. It is a violation of Law to enter into a contract with any person, firm, association, organization
[other than another qualified organization pursuant to Section 18.2-340.13 of the Code of
Virqinia), partnership or corporation of any cLassification whatsoever, for the purpose of organiz-
ing, man~ging or conducting bingo games or raffles? .
Yes L No ~.
B. The organization must maintain and file with the County Internal Audit Department complete records
of receipts a~d disbursements pertaining to bingo games and raffles as required by State and County
law, and that such records are subject to audit by the County Internal Audit Department?
Yes. V No
c. The organization must remit an audit fee of 1% of gross receipts with the Annual Financial Rep~rt
not late r than Novembe r 1 un Lass gross recei pts a ra less than S2,OOO? Yes ~ No _.
D. The organization must furnish a compLete List of its membership upon the request of the County
Internal Audit Department or other designated representative of the Board of Supervisors?
Yes -L No _.
E. Any organization found in violation of Section 18.2-340.10 of the Code of VirQinia authorizing this
permit is subject to having such permit revoked and any organization or person, shareholder, agent,
member or employee of such oryanization who violated Section 18.2-340.10 or Article 1.1 of Chapter
t 8 of Ti tle 18.2 of the Code of Vi rQinia may be gui lty of a felony? Yes V' No
7. Has your organization attached to this application each of the following?
A. A copy of the organization's charter, articles of incorporation, bylaws, and other legaL documents
which describe the specific purposes for which the ~~anization is chartered or organized?
Yes ~ No ____.
B. A copy of a resolut i on of the organi zat ion's boa rd of di rectors authori zi ng the undersi gned to
apply for this permit? Yes ~ No ____-
C.. A check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee?
Yes V No
D. Additional pages where necessary to fuLly complete this application? Yes ~ No ____.
B. Have you and each officer of your organization read the attached permit and do you and each of you agree
on behaLf of the organization to comply with each of the conditions therein? ~es ~No ____.
9. I hereby swear or affirm under the penalties of perjury.as set forth in Section 18.2-434 of the Code of
VirQinia, that all the ahove questions have been completely answered and that all the statements herein
are true ;0 the best of my knowledge, information and beLiefs.
WITNESS the
following signatures and seals:
Z)
App l i cant
(!o~ad)
r:ft!l 6i~) ~~Ide4
Title
~7lJ[)
Address
STATE OF VIRGINIA
COUNTY OF CHESTERFIELD
r, ~a Notary Public In and far .;~~ co~ntYffZ' State a~oreJ"id, ,do hereby
cartify tha -f ~ n~ ~ in his capacity as,?! ""/IIC(.. of r:tJ(((~~cltDIJ .(?n"
organi zet; on and whose name is signed to the foregoi ng appea red befor me thi s day and
acknowledged, s.!!b,scribad ~~ sware the 5ame before ma In tha juri sdi ct ion aforesa id. Gi ven under my
hand thi s --'--..!!!:!day of ~ ,19 0
~J~MM
Nota ry Pub l , c
My Commission Expires:
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W~, THE PTA BOARD MEMBERS, RESOLVE THAT THE FALLING CREEK ELEMENTARY SCHOOL
PTA CAN HOLD A RAFFLE AT OUR CARNIVAL AND THAT ALL PROCEEDS FROM THIS RAFFLE
WILL BE USED ENTIRELY FOR SCHOOL SUPPORT.
Marcia Lee, President
Ginny Little, 1st Vice-President
Cindy Owens, 2nd Vice-President
Pam Wilson, Treasurer
Debbie Barkley, Secretary
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FALLING CREEK ELEMENTARY
SCHOOL
PARENT TEACHER ASSOCIATION BY-LAWS
Article 1: NAME
The name of this association is the Falling Creek Elementary School Parent
Teacher Association (PTA), Chesterfield CountYa It is a local PTA unit
organized under the authority of the Virginia Congress of Parents and Teachers
(State PTA), a branch of the National Congress of Parents and Teachers
(National PTA).
~
* Article II: ARTICLES OF ORGANIZATION
This Association is a nonprofit (not-far-profit) corporation organized under
the laws of Virginia. Its "articles of organization" comprise the certificate
of incorporation and these bylaws, as from time to time amended.
* Article III: PURPOSES
Section 1. The objects of this Association, in common with the objects of the
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a. To promote the welfare of children and youth in home, school, community
and place of worship.
b. To raise the standards of home life.
c. To secure adequate laws for the care and protection of children and youth.
d. To bring into closer relation the home and the school, that parents and
teachers may cooperate intelligently in the education of children and
youth.
e. To develop between educators and the general public such united efforts as
will secure for all cllildren and youth the highest advantages in physical,
mental, social and spiritual education.
Section 2. The objects of this Association are promoted, in cooperation with
the state PTA and the National PTA, through an educational program directed
toward parents,t teachers and the general public; are developed through conferences,
committees; projects and programs; and are governed and qualified by the basic
policies set forth iri Article IV.
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* Article IV: BASIC, POLICIES
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The following are the basic bolicies of this Association:
8. The Association shall be noncommercial, nonsectarian and nonpartisan.
b. The name of the Association or the names of any members in their official
capacities shall not be used in any connection with a commercial concern
or with any partisan interest or for any purpose not appropriately related
to promotion of the objects of the Association.
c. The Association shall not--directly or indirectly--participate or intervene
(in any way, including the publishing or distribution of statements) in any
political campaign on behalf of, or in opposition to, any candidate for
public office; or devote more than an insubstantial part of its activities
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to attempti~g to influence legislation by propaganda or otherwise.
,
d. The Association shall work with the school to provide quality education
for all children and youth, and shall seek to participate in the decision-making
process establishing school policy, recognizing that the legal responsibility
to make decisions has been delegated by the people to boards of education.
e. The Association may cooperate with other organizations and agencies concerned
with child welfare, but persons representing the Association in such matters
shall make no commitments that bind the Association.
f. In the event of the dissolution of the Association, its assets shall be
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..' .'. distributed for' on'e'~ or ..rilore of '"the 'exempt' puipcfses. specified.'"iri..'Sectfoh' ~501. :'
(c) (3) of the Internal Revenue Code of 1954, as from time to time amended.
Article V: MEMBERSHIP AND DUES
Section 1. Membership
a. Every individual who is a member of this Association is by virtue of that
fact a member of the National PTA and the State PTA and is entitled to all
the benefits of such membership.
b. Membership in this Association shall be made available without regard to
race, color, creed and national origin to any individual who subscribes
to the Objects and Basic Policies of this Association, subject only to
compliance with the provisions of the by-laws.
c. The Association shall conduct an annual enrollment of members but may
admit persons to membership at any time.- They will be known as a member
unit.
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d. Only members in good standing of the Association shall be eligible to
participate in its busine~s meetings, or to serve in any of its elective
or appointive positions.
Section 2. Dues
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b.
The state and national portions of the dues paid by each member of the
Association shall be set aside by the Associa~ion and remitted by the
treasurer of 1he Association to the treasurer of the State PTA at the State
Office on or before December I, or before March 1 of each year for those~
members received after December 1. Remittance for additional members
received after March 1 shall be made to the State Office by June 30. The
remittance to the State PTA shall be accompanied by a statement of the dues
received for the quarter covered by the report. Such statement shall show
the name and address of the Association, the amount paid to the State PTA,
and the number of members of the Association. , ~
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Article VI: OFFICERS AND THEIR ELECTION V'
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Section 1.
a. The offices of this Association shall be a president, two vice-presidents,
a secretary and a treasurer.
b. Officers shall be elected by ballot annually in the month oEMay.
However, if there is but one nominee for any office, it shall be in order
to move that the secretary cast the elective ballot of the Association
for the nominee.
c. Officers shall assume their official duties following the close of the
regular meeting in May and shall serve for a term of one year and until
their successors take office.
d. A person shal~ not be eligible to serve more than two consecutive terms
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in the same office.
Section 2.
a. There shall be a nominating committee consisting of three members appointed
by the President and approved by the executive committee from the membership,
at least one month prior to the election.
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b. The nominating committee, shall nominate one eligible person for'each
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office to be filled and report at the regular meeting in April. At this
time additional nominations may be made from the floor.
c. Only those persons who have signified their consent to serve if elected
shall be nominated for or elected to such office~
d. Election may be by voice, ballot or show of hands. Method chosen will
be determined by executive committee to give most equitable method to all
nominees..
Section 3.
A vacancy occurring in any office shall be filled for the unexpired term
by a person ~lected by a majority vote of the remaining members of the
executive committee, notice of such election having been given. In c9sa
of a vacancy in the office of president, the first vice-president shall
serve notice of the election.
Article VII: DUTIES OF OFFICERS
Section 1..
Th"e. president shall preside at all meetings of the Association and of the
executiv~ c~mmittee at which he may..be p~~sent~ he shall perform such other
duties as may be .prescribed in these bylaws or assigned to him by the
Association or by the executive committee. He shall coordinate the work of
the officers and committees of the Association in order that the objectives
may be promoted.
Section 2.
The first vice-president shall act as aide to the president and shall, i,n
designated order, perform the duties of the president in the ahsence or inability
of that officer to serve, and shall also be chairman oE the membership committee.
Section 3.
The second vice-president shall act as aide to the president and shall, j.n
designated order, perform the duties or the president in the absence or
inability of that officer or the first vice-president to serve, and shall
also act as chairman of the Ways and Means Committee.
Section 44j
The secretary shall. record the minutes of all official meetings of .the Association
and of the executive committee and shall perform such other duties as may be
delegated to him~
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Section 5.
The treasurer shall have custody of all the funds of the Association; shall
.keep a full and accurate account of receipts and expenditures; and shall
make disbursements in accordance with the approved budget, as authorized by
the Association or the executive committee. The treasurer shall present a
financial statement at every meeting of the association and at other times
when requested by the executive committee and shall make a full report at the
annual meeting. The treasurer shall be responsible for the maintenance of
such books of account and records as conform to the requirements of Article XII,
Section 3 of the bylaws.
The treasurerfs accounts shall be exami.ned annually by an auditor or an
auditing committee of not less than two members, who satisfic(1 that the
treasurer's annual report is correct, shaJ.l sign a statement of that fact
at the end of the report. The auditing committee shall be appointed by the
executive committee at least two weeks before the annual meetillg.
Section 60t
All officers and committee chairmen shall:
3. Perform the duties prescribed in the parliamentary authority in additi.on
to those ou~lined in these bylaws and th?se assigned from time to time.
b. Deliver to their successors all offici.al material no later than ten days
after their successors take office.
c. Nain tain \-Jhere possible, a fi l.e of their du ties and procedures to be
use d a sat urn 0 ve r f i 1 c . T h :i s f i 1 e shall be :i n c 1 u d e d \...r . i. t h t. hem ate ria 1.
contained in Section 6b of this article.
Article VIII: EXECUTIVE COMMI~rTEE
Section 1..
The executive committee shall consist of the officers of the Association,
the chairmen of standing committees and the principal of the school or a
representative appointed by him. The chairmen of the standing committees
shall be appointed by the president of the Association \0/1. th the approval
of the executive committee not more than thirty (30) days following the
election of officers. The members of the executive committee shall serve
until their successors take office.
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Section 2.
The duties of the executive committee shall be (a) to transact necessary
business in the j,ntervals between association meetings and such other business
as may be referred 'to it by the Association; (b) to create standing committees;
(c) to approve the plans of work of the standing committees; Cd) to present
a report at the regular meeting of the Association; (e) to appoint an auditor
or an audi ting cammi t tee at least two \.Jeeks before the annual meeting to audi t
the treasurer's accounts; (f) to prepare and submit to the Association for
approval a budget for the fiscal year; (g) to approve routine bills \.Jithin
the limits of the budget.
Section 3..
Meetings of the executive committee shall be held regularly during the sChool.
year at a time to be fixed by the president with concurrence of the executive
committee. A majority of the executive committee shall constitute a quorum.
Special meetings of the executive committee may be called by the president or
by a majority of the members of the committee.
Article IX: NEETINGS
Section 1..
Regular meetings of the Association shai.l be h-eld as set by the E~ecutive
Board. A total of seven (7) meetings are required by the State PTA. Seven (7)
days notice shall be given of change of date..
Section 2.
Special meetings may be called by the executive committee with at least 5
days notice having heen given.
Section 3.
The annual meeting shall be in May.
Section 4.
Ten percent (10%) of the members shall constitute a quorum [or the transaction
of business in any meeting of the Association.
~Article X: STANDING AND SPECIAL COMMITTEES
Section 1.
The executive committee may create such standing committees as it may deem
necessary to promote the objects and carryon the work of the Association.
The term of each chairman shall be one (1) year.
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Section 2.
The chairman of each standing committee shall present a plan of work to the
executive committee for approval. No committee work shall be undertaken
without the consent of the executive committee.
Section 3.
The power to form special. committees and appoint their members rests with
the president, with the approval of the executive committee.
Section 4.
The president shall be a member ex officio of all committees except the
nominating committee.
Article XI: COUNCIL HEMBERSHIP
Article XII: RELA1~IONSHIP WITH NATIONAL
PTA AND 5T ATE p'r A
Section 1.
This Association is a constituent organization of the National PTA~ It is
organized and chartered under the authority of the State PTA, which is
enabled to do so under the bylaws of the National PTA.
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Section 2.
The bylaws of this Association are subject to the approval of the State PTA,
and may not conflict with the bylaws of the National PTA and the bylaws of
the State PTA. Any provision of the bylaws of the Association that conflicts
with the hylaws of the State PTA shall be null and void.
Section 3.
The Association shall keep such permanent books of account and records as
shall be sufficient to establish the items of gross income. receipts, and
disbursements of the Association, including, specifically, the number of
its members, the dues collected from its members and the amount of dues
remitted to th1 State PTA. Such books of account and records shall at all
reasonable times be open to inspection by an authorized representative of
the State PTA, ort where directed by the committee on state and national
relationships, by a duly authorized representative of the National PTA.
Section 4.
The status of this association as local PTA shall be subject to termi,nation
and its charter as a local PTA shall be subject to withdrawal, in the manner
and under the circumstances' provided in the bylaws of the State PTAt
Section 5.
This Association is obligated, upon withdrawal of its charter by the State
. ,
PTA, (a) to yield up and surrender all its books and records and all of its
assets and property to the State PTA or to another local PTA organized under
the authority of the state PTA; (b) to cease and desist from the fllrther
use of any name that implies or connotes association with the National PTA
or the State PTA or status as a constituent organization of the National PTA
and (c) to carry out promptly, under the supervision and direction of the
State PTA all proceedings necessary or desirable for the purpose of dissolvi.ng
this association.
Section 6.
This Association shall collect dues [rom its members and shall remit a portion
thereof to the State PTA as provided in Article V.
Article XIII: DISSOLUTION
This PTA may dissolve and wind up its affairs in the following manner:
2. The executive committee shall adopt a resolution recommending that this
PTA be dissolved and directing that the question of such dissolution be
submitted to a vote at a special meeting of members having voting rights.
Written or printed notice stating that the purpose of such meeting is to
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consider the advisability of dissolving this PTA shall be given to each
member entitled to vote at such meeting at least (30) days prior to the
date of such meeting.
b. Written notice of the adoption of such resolution, accompanied by a copy
of the notice of the special meeting of members, shall be given to the
president of the Virginia PTA at least twenty (20) days before the date
fixed for such special meeting of the members.
c. Only those persons who were members in good standing of this }lTA on the
date of adoption of the resolution and who continue to be members in good
standing on the date of the special meeting shall. be entitled to vote on
the question of dissolution.
d. Approval of dissolution of this PTA shall require the affirmative votet
of at least two-thirds of the members present and entitled to vote at
the special meeting, a quorum being present.
* Article XIV: PARLIAMENTARY AUTHORITY
Rohertsts Rules of Order Newly Revised shall govern this Association in aLl
cases in which they are applicable and in which tIley are not in conflict
with these byl~fs and those of the State PfA and the National PTA.
Article XV: A~ffiNDMENTS
Section 1.
8. These bylaws may be amended at any regular meeting of this Association
by a two-thirds vote of the members present and voting, provided that
notice of the proposed amendment shall have been given at the previ.ous
meeting and the proposed amendment shall be subject to approval of the
State PTA.
b. A committee may be appointed to submit a revised set of bylaws as a
substitute for the existing bylaws only by a majority vote at a meeting
of this Association, or by a two-thirds vote of the executive committee.
,The requirements for adoption of a revised set of bylaws shall be the
. f
same as in the case of an amendment.
c. After approval by a two-thirds vote at a meeting of this Association,
two copies of all amendments shall be sent to the State PTA.
* Section 2.
The adoption by the National or State Convention of an amendment to articles
and sections that bear a star or double star shall automatically amend the
Association's bylaws to conform to the action taken~
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Article XVI: APPROVAL OF BYLAWS
The bylaws of this Association shall be submitted to the State Office for
approval, on behalf of the Board of Managers, by the Virginia PTA Committee
on Bylaws, or its designee, every five years.
*Article XVII: FISCAL YEAR
The fiscal year of this association shall begin July 1 and end June 304
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REC-e.f,Ji:,Qf
orr.~OE ~i()t\~t'{
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The undersigned epplicent, pursuant to Section, 18.2-340.1, et. seo. of the Code of .Yi~01nie, 1950, as :Ii
amanded, r aqua st s th e Boa rd 0 f Sup a rv I so ra 0 f Ch este rr; e ld County to I sSLle a pe rm; t. toe onduc t b I.:'~,\= ~T.1{g CO)} ~
raffles V, or both_ during the /qJ1t:f calendar year. This application is for a ~~~~ f:(G.~"~
permit. 'J\
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.
APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES
In support of this application, the applicant offers the following information under oath:
1. A. Proper name of organizetion: [)CfJ. Q~.K. Ha..:.l I P T f}
B. Address of orgenhation's headqua rters: l 'f j 0 l H uJUi. :f ~ eO 11 J.. {Y/o:iP.Rr;y, lJlI-.:J3J,)i
c. Address where alL records of receipts and disbursements are permanently filed:
IQjOf J-/cull J.Jwp;f; eUU! -l!~~, 1LtL ~3/;;"O
D. Name and address'.of owner of the property described in C above: c..iLe.".I-ej-- {-'f e../J
C(}UIL'f-Y
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E. . Address 0 r add resses whe re bi ngo games wi II be he ld or raffl e d rawi ngs conducted:
I q 30 I
}{u.,11 C]+reet foaJ.
NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION.
F. Oates or days of week and times of day when bingo games or raffles will be held at above address or
ad~ressas: rJ..rtlJ.J 1 ~ I,d II h.P o;,Jri 1 J 5, J1 J'J/ 1:.1 ~ie fs 'b.1z~ ;iG/ql
f r- O.flt- rn arc ~ +u fA.pr} I I 5 I /1 'dJ . ,
G. Time pat rons are admi tted and sa lea beg i n: earn / v Iv ( h-l' j In" Q,:t tv · 30 C.LU6 e'j tA- f. 9/3(;
jJl'ltJr fu /9?5 ~
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Date when organization was founded:
2. A.
B. Has your organization been in existence and met regularly in Chesterfield County for two years
immediately prior to making this application? Yes ~ No ____.
c. Is your organization currentlJ and has your organization always been operated in the past as 8 non-
profit organization? Yes ~ No ____-
o. Internal Revenue Code section under which tax-exempt status was granted (if appLicable):
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E. Organization's Taxpayer Identification Number:
F. State the specific type end purpose of your organization:
3. If this application is for renewal of a permit, answer A and 8 below.
A. Were financial reports filed on tima and in compliance with applicable legaL requirements?
Yes No
B. Gross receipt~ from all sources related to the operation of bingo games or instant bingo by caLendar
quarter for the 12 month period immediately prior to the data of this apptication:
1 st qua rter
2nd qua rtar
3 rd Qua rt e r
4th quarter
4. Officers of Organization:
Address
President: T f r ~v 13 0 vJ es
Vice President: 5ha..roIL--G-a..'i--Aj \:...
Secretary: r~a..rba.ffl Ho//isl-er" . .Lt~Oo
Treasurer: -1J,_f.LL1a-lljAa f\. . 8ft., 0 I
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IOj/lp 2fC.iOj fll,~ ICd. cAeL.Jer fl' eiJ." J/f}
mo~ j?J. flW~ Vt?- ;)5/;)0
6~../d.IJ.J.i fL Crr ~ l4 ~rF(~r;JrJ. .Y!f
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5. Member authorized within the organization to be- responsible for conducting and operation of bingo game~~
'or raffles:
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Name: Cn.,ro I V {L 50 1L#1a.rd.
I
Address:
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H~me Telephone Number fJ3'1"'309;lfBusiness Telephone Number:
6. Do you, each officer, director and member of the organization fulLy understand each of the following:
A. It is a violation of law to enter into a contract with any person, firm, association, organization
(other than another qualified" organization pursuant to Section 1a~2-340.1a of the Code of
Virainia], partnership or corporation of any classification whatsoever. for the purpose of organiz-
ing, managing Dr conducting bingo games or raffles?
Yes ..L.. No _.
B. The o~anization must maintain and file with the County Internal Audit Department complete records
of receipts and di6bur~ements pertaining to bing9 games and raffles as required by State and County
law, and that .such records are subject to audit by the County Internal Audit Department?
Yes V' No _.
c. The organization must remit an audit fee of 1% of gross receipts with the Annual Financial R8p~rt
not lat.er than November 1 unless gross receipts are less than $2,000? Yes L No _.
D. The organization must furnish a compLete list of its membership upon the request of the County
Internal Audit Department or other designated representative of the Board of Supervisors?
Yes L No _.
E. Any organization found in violation of Section 18.2-340.10 of the Code of VirQinia authorizing this
permit is subject to having such permit revoked and any organization or person, shareholder, agent,
member or empLoyee of such organization who violated Section 18.2-340.10 or ArticLe 1.1 of Chapter
B of Title 18.2 of the Code of VirQinia may be guilty of B felony? Yes ~ No~.
7. Has your organization attached to this application each of the following?
A.
A copy of the organization's charter, articles of incorporation: bylaws, and other legal documents
which d~cribe the soecific purposes for which the ~rganizatiDn is chartered or organized?
Yes L No _.
B.
A copy of a resolution of th}- organization's board of directors authorizing the undersigned to
apply for this permit? Yes ~ No ____.
c.
A check in the amount of $25.00 payab la to Treasu re r, Chesterfi e Ld County as 8n app l i cat i on fee?
Yes ~ No _.
D.
Additional pages where necessary to fully complete this appLication? Yes ~ No ____.
B.
Have you and each officer of your o~8nization read the attached permit and do you a~ each of you agree
on behalf of the organization to comply with each of the conditions therein? Yes ~ No ____.
9.
I hereby swear or affirm under the penalties of perjury as set forth in Section 18.2-434 of the Code of
Vir~inia, that all the above questions have been completely answered and that all the statements herein
are true to the best of my knowledge. information and beliefs.
WITNESS the following signatures and seals:
---CllwfJr..1 ~. --8~<l 'fI1{J/l~ Lf)ar !47d -~/ Chr~?7I4;'l.
Signature o'r Applicant Title
Of:):J D uJUlJ,,~(JiH"~ Kd.
Address f
lNo~~ d ( V fl :J 3tf3 ()
STATE OF VIRGINIA
COUNTY OF CHESTERFIELD
.. I~(}(l~ ~ a NDtary Public in and fDr tha CDunty and State .afDresaid, dD. hareby
eartHy that l,--Ilih~~ _rA~Min his capacity as !l)/m cJ<Pl~ f1/?fVvrJP ri1aJ!J
?r1i- organization and whose name is signed to the foregoing appeared fore me this day and
acknDwledgo~~ ~~bscribed aT'\ swore the s\~mftJ befDra ma in tho juri sdictiDn aforesaid. Given under my
hand this J.Q1ZJ~day of rJ;;;;i,tJr) , 19Q...J.
My Commission Expires;
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QRANGE HALL PTA
Grange Hall Elemen;tary School
19301 Hull Street Road
Moseley, Virginia 23120
Dec~mber 15, 19~7
Carolyn S~utbard, Ways and Means Cbairman for Grange Hall PTA,
bas been given authorization to be in, charge of a raffle and collect
the furids to be turned in to the treasurer. All of the board
member.s bave given tbeir approval and are a,war~ of the rules stated
in the permit. The raffle will take place during March and April,
1988.
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ARTICLE I: NAME
Th e 'name of th ; s associ at 1 on ; s the Grange Hall P arent-Teacher As sac; at; on (II PT AU) ,
Moseley, Virginia. It is a local PTA unit organized under the authority of the
Vi rgi ni a' Congress of Parents and Teachers (the Ustate PTAII) , a branch of the .
National Congress of Parents and Teachers (the UNational PTAU).
**ARTICLE II: ARTICLES OF ORGANIZATION
The Uarticles of organization" of a local PTA include (a) the bylaws of such
organization and (b")'the certificate of incorporation or articles of incorpora-
tion of such organization. (in cases in which the organization is a corporation)
or the articles of association by whatever name (in cases in which the organiza-
tion exists as an unincorporated association).
*~RTrCtE III: PURPOSES
Section 1. The Objects of the association, in common with the Objects of the
National PTA, are:
a. To promote the wel fare' of chi ldren and youth ; n home, school t communi ty,
and place of worship.
b. To raise the standards of home life.
c. To secure adequate laws for the care and protection of children and youth.
d. 'To bring into closer relation the home and the school, that parents and
teachers may cooperate intelligently in the education of children and youth.
e. To develop between educators and the general public such united efforts
as will secure for all children and youth the highest advantages in physical,
, mental, social, and spiritual education.
Section 2. The Objects of this association are promoted, in cooperation with. the
state PTA and the National PTA, through an educational program directed toward
parentss teachers, and the general public; are developed through conferences,
committees, projects, and programs; and are governed and qualified by the basic
policies set forth in Article IV.
**ARTICLE IV: BASIC POLICIES
The following are basic policies of this association:
, '.,'. - ..,-'~
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a. The ass ac; at; on sha 11 be noncorrunerci a 1, nons ectari it'n, and non pa rt is an.'
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b. The name of the associ-ation or the names of any members in their
official capacities shall not be used in any connection with a commercial concern
or with any partisan interest or for any purpose not.appropriately related to
promotion of the Objects of the associat~on.
c. T~e association shall not - directly or indirectly - participate or
intervene (in any way, incluQing the publishing or distributing of statements)
.in . any po 1 it; ca 1 capipai gn on beha if of, o.r in opposftion to, any candi date for
public office; or devote more than an insubstantial part 'of its activities
to attempting to influence legislation by the propaganda or otherwise. .
. , ,
d. The association shall work with the schools to provide quality education
for all children and youth, and shall seek to participate in the decision-making
process establishing school policys recognizing that the legal responsi-bility
to make decisions has been delegated by the people to boards of education.
.e. The association may cooperate with other organizations and agencies
concerned with child welfare, but persons representing the association in such
matters shall make no commitments that bind the association.
f. In the event of the dissolution of the association, its assets shall be
distributed for one or more of the exempt purposes specified in Section 501(c)(3)
of the Internal Revenue Code of 1954 as from time to time amended.
**A.RTJClE V: MEMBERSHIP AND DUES
Secti on 1. ,Every i ndi vi dual who ; s a member of thi s PTA ; 5, by vi rtue of that
fact, a member of the National PTA and of the state PTA by which this local PTA
is chartered, and ;s entitled to all benefits-of such membership.
Section 2. Membership in this 'PTA shall be made available without regard to
race, color, creed',' or national origin, under such rules and regulations, not in
conflict with the provisions of the National PTA By BWS, as may be prescribed
in the bylaws of this PTA,.to any individual who subscribes to the Objects and
basic policies of the Na~ional PTA.
Section 3. The association shall conduct an annual enrollment of members, but
persons may be admitted to membership. at any time.
Section 4. Each member of the association shall pay annual dues of $1.50 to the
as~oc;at;on. Such annual dues include the portion of 50 cents per member
payable to the state.PTA (as determined in accordance with the bylaws of the
state PTA) and the portion of 50 cents per member payao1eto the National PTA.
Section 5. The state and national PTA portions of the dues paid by each member
of the association shall be set aside by the association and "remitted to the
state PTA through such channels and at such times as the state bylaws may provide.
(Each state PTA is responsible for payment to the National PTA of the national
portion of dues paid by members of the association.) The remittance' to the
state PTA shall be accompanied by a report, in such form as may be required by
the state PTA, showing the name. and address of the pres ident of the associ'atlon,
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. the 'amount of the dues collected during the period cov~red by the reports and'
the number of members of the association. '
Section 6. Only members of the associati.ori shall be eligible to participate
in the business meetings or to serve in any of its elective or appointive .
positions.
ARTICLE VI: OFFICERS AND ,THEIR ELECTION
**Section 1. Each officer of this PTA shall be a member of this PTA.
Secti'on 2. Offi cers and the; r el ecti on :
a. The officers of this association shall consist of a president, one
vi ce-.pres ; dent, a secreta ry, an d a t reas urer .
b. Officers' shall be elected by ballot in the month of April. However,
i. f th ere is but one n'omi nee for any. off; ce, elect i on for th at off; ce may be by
voice vote. \ '
c. Officers shall assume their official duties following the'close of the
meeting in May and shall serve for a term of one year or until their successors
,are elected. '
d. A person sha~l not be eligible to serve more than two consecutive
tenms in the same office.
Section 3. Nominating committee:
a. There shall be a nominating committee composed of three members who
shall be elected by the association at a regular meeting at least one month
prior to the el~ction of officers. The committee shall elect its own chairman.
b. The nominating committee shall nominate an ,eligible person for each
office to be filled and report its. nominees at the regular meeting in April,
at which time additional nominations may be made from the floor.
c. Only those persons who have signified their consent to serve if
elected shall be nominated for or elected to such office. '
Section 4. Vacancies:
A .vacancy occurring in any office shall be filled for the unexpired term by a
person elected by a majority vote of the executive committee/board, notice,of
such election having been given. In case a vacancy occurs in the office of
president, the f;rs~ vice-president shall serve notice of the election.
ARTICLE VII: DUTIES OF OFFICERS
Section 1. The president shall preside at all meetings of the association and
of the executive committee/board; shall perform such other duties as may be
prescribed in these bylaws or assigned to him by the association or by the
executiv~, committee/board; shall be a member ex officio of all committees except
~) . ~)
the nominating' cOll11littee; and shall coordinate the work of~~the officers and
committees of the association in order that the Objects ~ay be promoted.
Section 2. The vice-president shall 'act as an aide to the president and shall
in the designated order perform the duties of the president in the absence or
inability of that officer to act.
Section 3. The secretary shall record the minutes of all meetings of the
association and of the executive committee/board,. shall have a current copy
of the bylaws, shall maintain a membership list, and shall perform such other
duties as may be delegated to him/her.
Section 4. The treasurer shall have custody of all of the funds of the associa-
tion; shall keep a full and accurate account of receipts and exp~nditures; and
in accordance with the budget adopted by association, shall make disbursements
.as authorized by the president, executive committee/board, or association.,
Checks or vouchers shall 'be' signed by two persons, the treasurer and Q.ne other
person. The treasurer shall present a financial statement at every meeting
of the association a~d at other times when requested by the executive committee/
board an~ shall make a full report at the meeting at which new,officers officially
assume their duties. The treasurer shall be responsible for the maintenance of
such books of account and records as conform to the requirements of Article XII,
Section 3, of these bylaws.
..I;
The treasurer's accounts shall be examined annually by an auditor or an
auditing committee of not less than three members, who, satisfied that the
treasurer's annual report' is correct, shall sign a statement of that fact at the
end of the report. The auditing committee shall be selected by the executive
committee/board at least two weeks before the meeting at which new officers
assume duties.
S.ection 5. All officers shall perfono the duties outlined i.n these bylaws and
those assigned from time to time. Upon the expiration of .the term of office
or in case of resignation, each officer shall turn over to the president, without
delay, all records, books, and other materials pertaining to the office, and
shall return to the treasurer, without delay, all funds pertaining to the office.
ARTICLE vm: EXECUTI VE COMMITTEE/BOARD.
Section 1.
a. The executive committee/board shall consist of the officers of the
association, the chairmen of standing committees, and the principal of the
school or a representative appointed by him/her. The chairman o'f the standing
committees shall be selected by the officers of the association.
b. The president shall appoint a parliamentarian, subject to the approval
of the officers of the association.
Section 2. The duties of the executive committee/board shall be (a) to transact
necessary business in the interval~ between association meetings and such other
business as may be referred to it by the association; (b) to create standing
and special committees; (c) to approve the plans of work of the standing committees;
.
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.(d) to present a report ~t the regular meetings of the association; (e) to
select an auditor or an auditing committee to audit the treasurer's accounts;
(f) to prepare and submit to the associati9n for adoption a budget for the year;
and (g) to approve routine bills within the limits of the budget.
Section 3. Regular meetings of'the executive committee/board shall be held
during the year, the time to be fixed by the committee at its first meeting
of the year. A majority of the executive committee/board members shall
constitute a quorum. Special meetings of the executive committee/board may be
called by the presiqent or by a majority of the members of the committee. .
ARTICLE IX: MEETINGS
Section 1. At least four regular meetings of this association shall be held
during the school year. Dates of meetings shall be determined by the executive
committee/board and announced at the first regular meeting of the year. Seven
days I notice shall be given of a change of date.
Sect; on 2." S pee; a 1 meet; ngs of the as sac; at; on may be ca 11 ed by the pres; den t
or by a majority of the executive committee/board, three days. notice having
been gi ven. .
Sect; on 4. Ten percent -( 10%) of the members shall constitute a quorum for
the transaction of business in any meeting of this association.
ARTICLE X: COMMITTEES
Section 1. Only members of the association shall be eligible to serve in
any ~lective or appointive positions.
Section 2. The executive committee/board may create such standing committees
as it may deem necess a ry to promote the Obj.ects and carryon th e work of the
as soc; at; on . The term of each 'ch a; rman sha 11 be one yea r 0 runt; 1 the se 1 ect ; on
of his/her successor.
-
Section 3. The chairman of each standing committee shall present a plan of
work to the executive committee/board for approval. No committee work shall be
undertaken without the consent of the executive committee/board.
Section 4. The-power to form special committees and appoint their members
res~s with the a~sociation and the executive committee/board.
Section 5. The president shall be a member ex officio of all committees except
the nominating committee.
ARTICLE XI: COUNCIL MEMBERSHIP
Section 1.
(a) The association shall be represented in meetings of the Chesterfield
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Coun ci 1 of P a rent- T eache r Ass Dci at ions by the pres i dent or his ,a 1 ternate ~ ~:'" .,~ .
the principal or his alternate, and by one or two delega~es or 'their alternates.
All representatives to'a- council must be members of a local unit:
(b) Delegates and their alternates shall be chosen by election in May.
(c) Delegates to the Chesterfield Council of PTAs shall serve for a'
term of one year.
Section 2w This association shall pay annual dues of $6.00 for first 100 members
~..:?t..:Pl us $O.OjJ for each member above 100 wi th a maximum of $20.00 to the Chesterfi el d
. Council of PTAs as provide~ in the council bylaws.
**ARTICLE XII: RELATIONSHIP WITH NATIONAL PTA AND STATE PTA
Section 1. This association is a constituent organization of the National
PTA. It is organized and chartered by the state PTA under the authority of
the National PTA.
Section 2. The bylaws of this association are subject to the approval of'tne
state PTA and shall not conflict with the Bylaws of the National PTA and the
bylaws of the state PTA.
Section 3. The association shall keep such permanent books of account and .
records as shall be sufficient to establish the items of gross income, receipts',
and disbursements of the association, including, specifically, the number of its
members, the dues collected from its members, and the amOunt of dues remitted
to the state PTA. Such books of account and records shall at all reasonable
times be open to inspection by an authorized representative of the state PTA or,
where directed by the committee on state and national relationships, by a
duly authorized representative of the National PTA.
Section 4. The status of this association as a local PTA shall be subject to
termination and its charter as a local PTA sh~ll be subject to withdrawal, in
the manner and under the circumstances provided in the bylaws of the state PTA.
Section 5. This association is obligated, upon withdrawal of its charter by the
state PTA, (a) to yield up and surrender all its books and records and all of
.its assets and property to the state PTA or to such agency as may be designated
by the state PTA, or to another local PTA organized under the authority of the
state PTA; (b) to cease and desist from the further use of any name that implies
or connotes association with the National PTA or the state PTA or status as a
constituent organization of the National PTA; and (c). to carry out promptly,
unqer the supervision and direction of the state PIA, all proceedings necessary
.or desirable for the purpose of dissolving this association.
Section 6. This association shall collect dues from its members and shall remit
a portion thereof to the state PTA as provid~d in Article V.
ARTICLE XIII: FISCAL YEAR
The fiscal year of this association shall begin May 'and end May.
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**ARTICLE XIV: PARLIAMENTARY AUTHORITY
Robertls Rules of Order Newly Revised shall govern the association in all
cases in which they are applicable and in which they are not in conflict with
these bylaws and those of the state PTA and the National PTA.
ARTICLE XV: AMENDMENTS
Section 1.
a. These bylaws may be amended at any regular meeting of the association
by a two-thirds vote of the members present and voting, provided that notice of
the proposed amendment shall have been given at least 30 days prior to the meeting
at which the amendment is voted upon and that the amendment shall be subject to
approval of the state PTA.
b. A committee may be appointed to submit a revised set of bylaws as a
substitute for the existing bylaws only by a majority vote at a meeting of the
association, or by a two-thirds vote of the executive committee/board. The
requirements for adoption of a revised set of bylaws shall be the same as in the
case of an amendment.
**c. Submission of amendments or revised bylaws for approval by the state
PTA shall be in accordance with the bylaws or regulations of the state PTA.
**Sect1on 2. The association shall include in its bylaws, provisions corresponding
to'the provisions of the Bylaws of the National PTA that are identified therein
by a double star. The adoption by the National PTA of an amendment to any of the
udouble-starredU provisions of its Bylaws shall serve automatically and without
the requirement of further action by the association to amend correspondingly the
bylaws of the association., Notwithstanding the 'automatic character of the amending
process, the association shall take action promptly to incorporate such amendments.
in its bylaws.
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APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES
\
The undersigned applicant, pursuant to Section 18.2-340.1, et. sea. of the Code of Virainia, 1950, as
amandad,:r~ts.the Board of superVI~~~f Chasterfield County to issue a permit ~o conduct bingo gamas____,
raffles--f,L' or both_ during the calendar year. This appLication is for a new____ Dr renewal~
permit.
1 .
In support of this application, the applicant offers the following information under oath:
C i) e s ~ t : t) / f!.~ !hs 5 '0 e ; A---4" oJ
B. Address of organ1zation's haadquarters: 11~ f...Juu ....-:5+ _, ~~ J UC:;
A.
Proper name of o~anization:
c. Address where all records of receipts and disbursements are permanentLy fited:
I.f roW L ee. 6+.} Cj'e-~k I UQ ,
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E. . Address o~ addresses where bingo games wi LL be held or raffle drawings conducted:
Name and address of owner of the property described in C above: (1~ ~ ~ ~ ~t,nAnltAl;~
~ b~1 Ue:5ck.e ~ /i.s:5CJt!.
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NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION.
F.
Oates or days of week and times of day when bingo games or raffles will be held at above address or
addresses: Fe.. h II 'd,,) ,q ~~--=-; , A iY\
G.
Tima patrons are admitted and sales begin:
2. A. Date when D~anization was founded:
B.
Has your organization been in existence and met regularly in Chesterfield County for two years
immediateLy prior to making this application? Yes ~o ____-
c.
Is your organization currently and has your organization always been operated in the pa~t ab d r,on-
profit organization? Yes ~ No ----. A/~
Internal Ravenue Code section under which tax-exempt status was granted (if applicable): ~.
D.
., E.
Organization's Taxpayer Identification Number:
F.
State the specific type and purpose of your organization:
f'{\o..:v~u c\k
.
eJ,e'5k.
f:':~~:'r~ ~~ j K~~)N
A--S
3. If this application is for renewal of a permit, answer A and B below.
A.
Were fina~la(~ reports filed on time and in compliance with appLicable legal requirements?
Yea ~No _c
B.
.
Gross receipt~ from alL sources related to the operation of bingo games or instant bingo by calendar
quarter for the 12 month period immediately prior to the date of this applicationl
1 st qua rter
o
2nd quarter
o
3rd Qua rter 0
4th quarter ()
4. Officers of Organization: Address
- prasldent:.:Jk~h, .Wner;r>1. . 3l{Oq (Q5~~:~ )"Ci~~(}:;.
Vica President: 0te()~.,J __ i!Jenf9e..-. ~ L\~C\ 04 ~ eL?,~, 'r D*\~ dt;.
secretary:CAAD/'1~ t::lmoe~ #itJ61 M;Ik>>~ &J~'cA/YJV?'fl, 119.
Treasurer;Emk-/ .~~~ :..;)lltJJ~ 5 ~ ~~ ~~)O;~
.. -. I t i . >' ~.' J.
~_.~
\
"
- --.)~
fl'
, ti .
.:-
.
Member authorized within the organization to be. responsible for conducting and operation of bingo games'
or ra ff L es:
..--
Nama~ (I Jf!<..oJ<{JJ b/nWEe Address~ '9'7~
79~ ttJi/3h
Home Telephone Number . Business Telephone Number:
&/' l/r.w'uJonq!J 1?0 .t:ic~42P4.4f
'79~- 3959
6.
Do you, each officer, director and member of the organization fuLLy understand each of the following:
A. It is a violation of Law to enter into a contract with any persen, firm, association, organization
(other than another qualified organization pursuant to Section 18.2-340.13 of the Code of
VirQinia), partnership or corporation of any classification whatsoever, for the purpose of organiz-
ing, m~Qg or conducting bingo games or raffles?
Ygg _ Nc ~. .
B. The Organiz'~tion must maintain end fi la with the County Internal Audit Department complete records
of receipts and disbur~ements pertaining to bingo games and raffles as required by State and County
law, and~hBt 'such records are subject to audit by the County Internal Audit Department?
Yes -1L No _.
c. The organization must remit an audit fee of 1% of gross receipts with the Annual Financial Rep~rt
not lat~r than November 1 unless gross receipts are less than $2,OOO? Yes ~ No ____.
D. The organization must furnish a complete list of its membership upon the request of the County
Internal udit Department or other designated representative of the Board of Supervisors?
Yas No
E. Any organization found in violation of Section 18.2-340.10 of the Code of Viroinia authorizing this
permit is subject to having such permit revoked and any organization or person, shareholder, agent,
member or employee of such c~anization who violated Section 1B.2-340.10~ticle 1.1 of Chapter
8 of Title 18.2 of the Code of VirQinia may be guilty of a felony? Yes ~ No____.
7. Has your organization attached to this application each of the following?
A.
A copy of the organizationts charter, articles of incorporation, 'bylaws, and other legal documents
which describe the specific purposes for which the organization is chartered or organized?
Yes No
. B.
A copy of a resolution of the organization's board of directors authoriz.ing the undersigned to
apply for this permit? Yes ~NO ____.
C.
A check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee?
Yes ~- _.
Yes 4~D -'
D.
Additional pages where necessary to fully complete this application?
8.
Have you and each officer of your organization read the attached permit and do you an~-ach of you agree
on behalf of the organization to comply with each of the conditions therein? Yes ~ No ~.
9.
I hereby swear or affirm under the penalties of perjury .as set forth in Section 18.2-434 of the Code of
VirQinia. that all the above questions have been completely answered and that all the statements herein
are true to the best of my knowledge, information and beLiefs.
WITNESS the
and seals:
,.~
litie
L/ 7n ~ 6/C ~~u.X)Cl) 0b"
Address ~;J.~ )U4. 0-..~d.37
STATE OF VIRGINIA
COUNTY OF CHESTERFIELD
It~~uALUIItft\.+~s , a Notary Public in and for the County and State aforesaid, do hereby
carti fy t.hat CAlt.o~ ~'-M.o""'" in ~i s capaci ty a~L~ of ~~ a,"'c...
~.IIfno~ organization and whose name is signed to the foregoing appeared before me this day and
acknowledged, subscribed and swore the same before me in the jurisdiction aforesaid. Given under my
hand this ID~ day of ~ , 19~.
~u)~a2.~~
My Commission Expires:
'-'-
~2\L. ::2~1 198P.
Nota ry Pub li c
-~
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Y.. ..
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By-Laws as Revised 1985
BYLAWS OF THE CHESTER CIVIC ASSOCIATION, INC.
ARTICLE ~
NAME
The name of this association shall be THE CHESTER CIVIC
ASSOCIATION, INC.
ARTICLE II
OBJECTS AND PURPOSES
The purpose of the Chester Civic Association, Inc. is to own,
maintain, operate, and improve the Chester Community Center building
and grounds, ~nd to foster good community relations. This association
shall be non profit.
ARTICLE III
MEMBERSHIP
Section I Current Members
Members shall consist of active members of the Chester Civitan
Club, The Chester Jaycees, Inc., The Kiwanis Club of Chester, Inc.,
and The Woman's Club of Chester.
Section II New Members
A. Any organization of similar interest may petition the
Board for admittance to the Chester Civic Association, Inc.
B. Admission will be approved by the Board of Directors.
c. Decision shall be by two-thirds (2/3) of clubs present
voting.
D. Application shall be submitted to the Board at least 30
days prior to voting. All board members shall be notified in writing
at least 15 days prior to voting.
Sectio III Withdrawal
Any member club may withdraw from membership by written
resignation to the Board of Directors.
ARTICLE IV
BOARD OF DIRECTORS
Section I
This association shall be governed by a Board of Directors
which shall consist of three de5ignated represenatives of each member
club. Names of representatives must be turned in to the secretary by
e
.
July 1 each year. Any change in representatives must be submitted in
writing.
Sect'ion II
Only members of ,the Board of Directors shall have voting
privileges. .
ARTICLE V
MEETIGS
Section I Board of Directors
A. Regular meetings shall be held on the second Tuesday of
each month begnning at 7130 p.m. at the Chester Community Center.
B. Any regular meeting may be changed by a majority vote of
the Board. Notice of such change shall be given to all members of the
Board at least ten days prior to such changed meeting.
c. Special meetings may be called by the President or at the
request of three members. All members shall be notified in advance.
No busines shall be transacted except that specified in the call.
o. A quorum shall consist of representatives from at least
three Member Club-, including one officer of this Association.
Section II General Membership
A. The regular Board Meeting in September shall be known as
the Annual Meeting and shall be for the purpose of electing and
installing officers, receiving year-end reports of officers and
committees, and for any other business that may arise.
B. Sepcial meetings of the General Membership may be called
by the President or the Board of Directors providing written notice
has been issued ten days in advance of the special meeting.
ARTICLE VI
FINANCES
Section I Dues
All Member Clubs shall be assigned an annual" dues of #200.00
cash. Annual dues are payable at the beginning of each fiscal year
and are due by November 1 or the club loses its voting privileges.
Section II Additional Finances
A. Joint fund raising efforts shall be made to raise
aditional funds to meet the budget.
.B. The Board of Directors shall have the power to assess
member clubs on a yearly basis if funds are needed in addition to
those raised by joint efforts~
c. Member Clubs may perform work or donate materials in lieu
of cash payments, but any such a~rangement must be agreed on in
advance by at least two-thirds of the board.
.1 ~.
e
.
ARTICLE VII
OFFICERS
Section I
The elected officers of this association shall be: President,
Vice-President, Secretary and Treasurer. The Parliamentarian shall be
appointed by the President.
Section II
Members of the Board of Directors shall be eligible to hold
office in this association. Consent of the nominee is required.
Section III
The term of office of all offiicers shall be one year from
date of election or appaintment or until their successors shall be
elected or appointed.
ARTICLE VIII
NOMINATION AND ELECTION OF OFFICERS
Section I
All officers of this Association shall be elected by the Board
of Directors.
Section II
At lea$t four weeks prior to the Annual Meeting the President
shall appoint a committee chairman and two members to be known as the
Committee on Nominations. The duties of this committee shall be to
prepare a slate which shall be delivered to the Secretary~ who, at
least one week prior to the date of the Annual Meeting, shall deliver
said sample slate to each member of the Board of Directosr.
Nominations may be made from the floor at the time of the election.
Section III
Each officer shall be elected by the majority of votes cast
for that office. In the event there is only one nominee for an
office, the nominee shall be elected by acclamation.
Section IV
In the event of a vacancy in the office of the President, the
Vice President shall succeed to such office for the unexpired term.
Any other vacancy shall be filled by appointment by. the President.
Section V
The Board of Directors of this Association shall have the
power to declare a vacancy in any office or chairmanship by reason of
the lack of activity on the part of an officer or chairman in carrying
out his or her responsibilities and duties or by reason of the absence
of an officer or chairman for three successive meetings.
ARTICLE IX
DUTIES OF OFFICERS
i
. I ...
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.
~
Section I
The PRESIDENT shall preside at all meetings of this
association and of its Board of Directors and shall perfo~m such other
duties as ordinarily pertain to this office.
Section II
The VICE PRESIDENT shall preside in the absence of the
President and shall perform such other duties as ortinarily pertain to
this office.
Sectio III
The SECRETARY shall keep a correct recording of -the
proceedings of all meetings of the association and of the Board of
Directors, and shall keep a list oi names and addresses of all members
of the Board of Directors. The Secretary shall maintain a pe~manent
file of all minute5, records, and letters of value to the association
and its officers, which shall be delivered to his or her successor at
the close of his or her term.
Section IV ,
The TREASURER shall collect all dues and assessments of this
association and shall make disbursements by check signed by the
treasurer or the president. The treasurer shall keep an account of
all receipts and disbursements, making a monthly written report to the
Board of Dire~tor5 and an annual written report at the annual meeting.
The treasurer shall deposit the funds of this association in such bank
or banks as the Board of Directors may direct. The treasurer shall
serve on the budget committee. The treasurer shall be bonded at the
expense and discretion of the Board of Directors. All treasury
records shall be delivered to his or her successor at the close of his
or her term.
Section V
The PARILAMENTARIAN shall be chairman of the Bylaws Committee
and interpret the bylaws of ths association. The Parliamentarian
shall be familiar with, Roberts Rules of Order, Newly REvised, and see
that parliamentary rules are followed.
ARTICLE X
APOINTMENT OF COMMITTEES
Section I
Within thirty days atter the election of officers, the
president shall appoint the chairman and members of the following
committees:
A. Bylaws
B. Budget
c. Publicity
D. Building and Grounds
.E. Ways and Means
e
.
~I
/
Section II
The president shall 'appoint from time to time the chairman o-f
such other committees as he may consider necessary, subject to the
approval of the Board of Directors.
ART ICLE X I,
DUTIES OF COMMITTEES
Section I Bylaws
It shall be the duty of this committee to review the Bylaws of
this Association annually and to recommend necessary changes.
Section II B~dget
It shall be the duty of this committee to prepare a budget to
present for adoption ~t the August meeting.
Section III Publicity
This committee shall have the duty of handling all publicity
on behalf of the Association.
Section IV Building and Grounds
It '.hall be the duty of this committee to advise and make
recommendations to the Board on maintenance, operation and
imporvements of the Chester Community Center.
Section V Ways and Means
Thi s commi ttee shall have charge of rai si ng of funds,. and
shall devise such methods of obtaining funds as may be proper for any
special project or purpose of the Board of Directors shall determine.
ARTICLE XII
FISCAL YEAR
The fiscal year of this assiciation shall be from August 1 to
July 31.
ARTICLE XIII
. AMENDMENTS
These bylaws may be amended at any regular meeting of the
Board of Dire~tor6 by a two-thirds vote of the members present.
Written notice of the proposed amendment shall bave been given to each
member at least 15 days prior to voting.
ARTICLE XIV
PARLIAMENTARY AUTHORITY
Roberts' rules oi Order, Newly Revised shall be the
parliamentary authority where app.licable and where there is no
conflict betwee~ said Rules and the Bylaws of this association.
,
e
-
4 f
/
ARTICLE XV
DISSOLUTION OF PROPERTY
Section I
In case of the dissolution of the Chester Civic Association,
Inc., the title to the property would revert to the Chester Jaycees,
Inc.
Section 'II
In the event of the sale of the property, decision shall be by
~wo-thirds of the Board of Directors present" providing writt~n notice
of the porposed sale of the building and grounds has been given to
each member of the Board of Directors at least thirty days prior to
voting.
e
Add... an, reply to:
'31 HOPkin.
Baltimore. Md. 21201
...
@@~rrt1lMJ@~ @{1 fil}u@ ~@QL]U1J
@)nfi3{SlfB@n @)~ ([@@n@{{
Internal Revenue Service
O.te: Iln reply r.f.~ to:Case/J4,00198
July 16s 1974 AU:EBl:113:R.Matthew8
Telephone: (301) 962.4773
,,-
,
.~
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The Chester Ciyi~ Association, Inc.
Lee Street - P.O. Box 643
Chester. Virginia 23831
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W 'of ....
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Internal Revenue Code: Section 501 (c) f+)
Form 990 Required: KJ Ves 0 No
AccounUI1I Period Endlnl:, July 31
} ~ '
1 . 0 ,:,"
{ .
Dear Applicant:
Based o~ information supplied, and assuming your opprations will be
as stated in your application tor recognition ot exemptian; we have
determined you are exempt from Federal income tax under' the provisions
of the Internal Revenue Code section indicated above.
Unless specifically excepted; you are liable tor taxes under the
Federal Insurance Contributions Act (social security taxes) on
remuneration of 150 or more to each of your employees duri~g a calendar-
quarter. And, unless excepted, you are also liable for tax, under the'
Federal Unemployment Tax Act. on remunerat.ion of $50 or more .to each ot
your employees during a calendar quarter if, during the current or
preceding calend~r year, you have one or more employees at any time in
each ot 20 calendar weeks or pay wages ot $1,500 or more in any calendar
quarter. If you have any questions about excise, employment. 'or other
Federal taxes. please aadress them to this office.
If your purposes. character, or method of operation is changed,
you must let us know so we can consi4er the effect of the change on
your exempt-status. Also, you must inform us of all changes in your
name or address.
The block checked at the top of this letter shows whether you
must file Form 990, Return of Organization Exempt From Income Tax. It
the Yes box is checked, you are only required to file Form 990 if your
gross receipts each year are normally more than 85,000. ,If a return is
f required, it must be filed by the 15th day of the fifth month after the
end ot your annual accounting period. The law.imposes a penalty ot 810
a day, up to a maximum ot $5,000. tor failure to tile the return on
ti....
Form L-171 (Rev. 4- '3)
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-
You are not required to file Federal income tax returns unless
you are subject to the tax on unrelated business income under sect~on
511 of the Code. It you are subject to this tax, you must file an income
tax return on Form 990-T. In this letter we are not determining whether
any of your present or proposed activities are unrelated trade or
business as defined in section 513 of the Code.
. You need an employer identification number even if you have no
employees. If an employer identification number was not entered on your
application,. a n.uJl!.ber wHl. be" assigned to you and you will be advised
of it. -Please use that number on all returns you file and in all
corresp~ndence with the Internal Revenue Service~
, t .
Please keepthfs determination letter in your permanent records,
As a social welfare organization. contributions to you are not
deductible by donors. You should advise your contributors to. that
effect. .
Sincerely yours,
Gerald G. Portney
District ,Director
form L-17g (Rev. 4-73)
6~X}~~II)TION AIlPLICA TION
To he filed in dUlll icate
\v i th the District Di r~c-
tor for you r District.
(Rev., Ma rch I {}64 )
u.s. ',ellur, ,D,:plrfml:at
J.1I1JJ.l1 In 001.1. Ser,Ju
(To be made only by a. principal officer of the Or[llllLi;:ation clni1h.illU c.rel1tption)
For the use of organizations applying- for excluption untIer section
the following subsections: (Check the applicable subscction~)
[!) Section 501 (c) (4)--.,;.Civic leagues or social Wt.l fa n' or-
ganizations (including posts, coun~ils, etc~, of veterans~
organizations) . .
'0 Section 601 (e) (4)-Local associations of employees.
501 (a) of the Internal Hevenue Code which ar~ descrjbed in
o
o
D
Section [jOt (c) (r;) - Labor, agricultural, or horticul-
tural organizations~
Section 501 (c) ( G ) - B u sin~ss leagues, chambers of
ronlmerce, etc..
Section 501 (c) (8) -Fraternal beneficiary societies, etc.
EVERY ORGANIZATION THAT CLAIMS TO DE F:XEMP'T MUST Jo~UUNISII THt: 1~t"OlU"1ATION AND UATA SPECIFIED IN DUPLICATE.. IF ANY
ORGANIZATION FAILS TO SUBMIT THE INFORMATION AND DA.TA UE(tl'IKt:D~ THIS A"I-LICATIUN WILL NOT BJ.: CONSIDERED o.tl ITS
MERITS .&.ND WILL BE n.ETURN~D.
THE CHESTER CIVIC ASSCCItTICN,
INC.
I b.
E:U:P1.0YEft IllBNTIJ1C4T10N NUMBlft
i S~e lutT udion F)
J .. 0 Fu LL N A.M. or Oao..H JJ.A 1'JON'
Is. DATa SUBKITTKO
lEE S'rREIT .. P.O. BOX 6lJ, CH:ST~ER ~ VIFG INIA 23831 A PHIL 16. 1974
4.. I. TH& ORO.4 N IZATIOft b. I. "YS8.u IN WHICH STATE ANU UNDER \VHleH LAW tCt:N.li:RAL CURI"OflATIO:-'~ NOT FOR PRo'n~ Mew.cRaHI., EDUCATIONAL.
INOOU'O.....1D 1 EI.&&.lI08YNAaT. ETC.)? CITE STATUTOay PROVISIONB.
2. CoMPLlTK APDU88 (Numb...., .tred. citll or town. Sta.t. Gftd PD.tal 21 P eoae)
fi] YH
DNo
STATE OF VIRGI11IA
NOT ~10R ?p.OFrr
c:. l.r NOT IHCOltPOu.'Jm~ WHAT la Fo... 0" OaOAKIZAT10N T
d. DAn: INCOftPOkATED OR OROANJZED
e. MONTH AND n....y ON
WHICH TU8. AN lfUAL Ac-
COUNnNO haIOD ENU
ttU1RCH 25. 1974
5a. HAB OROANlZATIOH FU.&D FwIEIIAL. INCOM& T....x I b. I,. ..YES. U }'OHM NUMBEII 0" nJ:TURN FU.ED "ND INTIi:BNAL &EVEN US
RaTURH (8) 1 D ~ lllSTHlcr WU~RIli f'u,lw.
Ye. .Ar-J No
JULY 31. 1974
c. YCAata) FtLD
'Yel No
6... ARE You THE OUTOaOWTB OR CoN'l'INUAl"IOH' 0' ANY FORM or
PUDECE890a (8) 1
x
I r ,. y cS," a t t~uoh a st n t ('men t ind i ('nt i n R' the name ot your predecellor ( .). the
~Il'rind duriuJ:' which it W~l::i in cxi:iotrnce. and the reasons for ita termination
SU~Jmit covit;"s of aU papcr~ Ly whic:h the tranlf~r of auetl, if any. was ellec:tet.l
~
If .. Yes:' ulllit'h a btulcru...,'Ul ilalkuliull (1) dUM:i or c1ws8el- of lurh ItOCAh.
\ ~) the num~H,'r arut pRr \".du~ of th~ shnre~, (3) the con.idcration for wni('
tssu~..d. and l4) whl,tlwr any dividlonds hllve been IJB.iJ. or whether your c.'crtjfi
calt.' or or~all l1.all(m aUlhul.jt.t':l such IHu.mcnt on nny class of such .tock.
..
b. 18 CUlT AL STOCK I_ulD .N~ OUTaTANJJJNO T
c. II AVE You MAD~ 0"' Do You PL"'N TO MA ht>; ANY 1)J~TlUUlITEt)N
f!F You. PkOnaty o. SURPLU8 TO SUA-BEHOLOERS OR M~Mm.Jnlr.1
If .. y,,;:-:;:' aC I ad. u :-;[ ah'ult'nt t"',ml ni ni n~ ruu ~1t!tniI9. in("ludinfC (I) amount. 0
val uc. t ~) ~ou rl"",. 0 f fu nu::! or }' ru perty uh:lt r i hUl..od 01" to be diltribuletJ. and (8)
_ ~ _~,~l:S'~_,Or anu authority for di:;1tr.but'o~.or ~l,~n,~~,~.,~.~~~~lion~
d. DOE8 ANY PART OR WILL ANY PART 0.. YOUR RECEIPT~ f(F.I.RE'-
BENT PA\"IlENT POB. SlaVICES ~ ANY CHARACTER KENDEIlED OR
To UIi: RENDKfU::D! ",~__~_.___,__n- _ X
e~ HAVE You M.&.DIE OK Do You PLAN TO MAKE AKY PAYMENTS TO
Mi:..ftt:R~ Otl SIlA.H~HOU)EIUI ,.on SEKVlCl:~ n"'~NUEU~D QR Tu Ut;
RIl: N UE.KJ:::U ?
If "y ~:li'" attach 0. statement explaining in detail.
._~--"----'- ~-
H '.Yl~S:. utlarh u. :-;tatcmcnt rurnishing a detaaed explanation of tbe amoun
so pRld or to be paid und t he character of the services rendered or to be
rendered.
f. DoES AN Y PART OR Do You Pu'N TO HAVE A NY PART OF YOUR
NET' INCOME INURE TO THE BENE"lT or ANV PtUVATB SHARE-
HOLDER oa INDIVIDUAL?
-X
Jr" y cs.' 0 n t.t uch II. athlhmten l t:'.J: plainin.ll' in detail,
.~ Do You PAY 08 Do You PLAN To PAY SICK OK DEA.TH tiENtFIT8.
08 PeNSIONS OR AN.NUlTIBS TO YOUR MEMBERS?
IC '.Vel:l:' attach n stalcOlt!nt t"xpJainina the rules for eJhribilit)"~
X
1 ~ YOU MUST SUBMIT COPIES OF ALL ADMINISTHA TIV E OPINIONS AN U SUU1t11 T elT A TIONs OF ALL JUDICIAL DECISIONS AS WELL AS
COPIES OF APPLICATIONS On. KJ..:QUESTS FOn SUCH OPINIONS AI\:D nECISIOf\lr:S (IF ANY) HELATlNG TO TUb: FOLLOWING QUESTIONS:
~
a. HA.VE You Evu RECEJVED OR REQUESTBD ANY EXEMPT OR SPECIAL ~e~.1 ,,!o_1 b. ARE You UNOF.R. TilE Sl11~En"]SunY JURISDICTION OF ANY STATE.
STATUS USPER 'tHE LAW Of' THE STATt.: OF YOUR INCoItPOHATW~ OR I COUNTY~ OR CITY ){EGlJlATUnY HUllY. :)UCH A~ Till: SOCIAl. WE1,.
OPE" TION, S Well AS INCOME OR PROfiRTY TAX EXEMYTlON l' t t'AKE AGEN CV. lloAJW 0.' Ht;t.il:NT:l;I~ ETC.. OR IIA$ SUCH STA TU8
. . X I EVI:::H UEl::~ i{l::~lJ..~:nt.:u ': ,
c. HAS ANY COURT (INCLUDING A. CoUIlT 0" PRO.ATE. SURKOO....TE'S CoURT. ETC.) EVER DECLARW THAT You WERE ORGANIZED AND OPERATED roB
Ca4RIT ABL&. &TC~, PUR.PO~a. l'
y~. No
X-
x
8. I' You ARE CUIMI NO EXEMPTION AS AN OHGANIZATION .Dt~SCRIHEO I N SJo:(..-rl(~ ~ 50 I (c l f 4) AM A LOCl\L A~~OCIATIO~ OF EMPLOYEES. ATTACH A STATEMENT
Gl V1 NG N A liES AND ADDRESSES OF EMPLOYERS W II OSB EMPWYi:I::.S ARE E LlGlB IE f'UR I\h~M UER..'-) J-UP IN T l[ E ASSUClA TION. I F EMPLOYEES OF Mo.fI.E THAN ONI
PLANT oa OFfICti: OF THE SAMB ,EMPwnm AKt: ~LIt';UJL~ "'UK l\h:ullutSUIY. GI\,'~ 'fin; AlIUKt::iS ill" EACH ,sUl:H Pl.A!'JT Oil On'll':t::.
9. IF You ARE CLAIMING EXEMPTION AS AN OltGANIZhTION D..~snClDE:U I]".;" St:CTlll:,,/ r~OI ((0) ffi). Uo YMJ PntrulO,I OR Ilo Yuu PL.AN T,) PEn.'uHM PARTICULAR
SERVICES FOR MEN BERS. SIIARE HOLD.E::KS. un Onu:ns. SUCH AS FCHNHHII St:i Cltt:mT HI::PUltT:I. COLU~CT~NG ACCOU:-';TS. INSPECTING PaoouCTS~ CoNDUCTING ADVEH-
TISINO, PURCHASING MEtrCHA. NDlSE, Uff OTl-IE:H SU'Ju.n U NOEKTAKING:i ? 0 Y e~ 0 No
Ir "VE8/t ATTACII A STATEMENT IN DETAIL. INCLUmNG INCOMt: REAUZW AND EXPENSES INCURRED, REGA.RDING SUCH ACTIVITIES. IF ENa..am IN ADVZUUiJIND.
ATTACH SrECUtEN COPIES OF MATERIAL.
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You AKF: CtADU NG EXEAt PTION AM A FJiATl::UN AL BE ~ Ef'JCIAHY SOCn~TY, ETC,. AS IJi=:.SCEUUF.1I ]:-.: SECTW s SOl (eo) 4 H t. STA.TE Wu ETH Eft THE ORCA.NIZA.TION
OPEKATE::t OR PLANS To QPERATl,: UNHER THE Lout:": SYSTI:';M OH FOI' THlo; EXc.E.1Jsln~ Bt-::o.:I:::F'LT OF TlI!': MEMRt:RS Of' AN OUCANIZA.TIO~ 80 OPER.A-TINO. (Oper-
atiJ,g undeT the ludgf! 'lI.tl~1Jt mean. carrJ,jling 01.1 activitil'~ undt~r a form of OTj/4ill'zation that cOiilpri8e8 local branciae.. chart.red bit! G par..' organizatIOn
aM torI/el,l .el!-gove:"'ing. ctJJ.kd ludgl1'. chaPter.,. or th. Uk..)
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,b. IN TilE CASE OF A SUBORrHNATE: OR LOCAL LOnGE, t:TC.. ATTACH A CIo;HTlt~JC..\l'E SI~J~UI nor THE Sf.:CUk-:TMtY OF Tilt; PA.RENT ORGANIZATION, UNDER TillE S.t::AL
OJ' TUAT ORGANIZA,TION. CEUTIFYINa THAT TilE SUPUHflINAn~ l.ulIe.: b A HULr <":u"~n rrun:u Buuy OI''':UA.L'lNC UNot~tt Tit); JURI~DICTION OP THI!: PAu..NT BODY.
c~ IN THE CA.!:IE OF A. PAR:&:NT OK GRAND LODGEt ATTACH A STATEMENT SnOWING (I) TH~ N Lr ~lllER 010' SUBORDE X A.TE LODCES IN ACTIVB OPiEftA.TIONf AND (2) WJUrrHEa
PERIODICAL M~IET1NG::I AKB ACTUALLY lhu.v. .
lJ. YOU MUST ATTACH COPIES IN DUPLICATE OF THE FOLLOWING:
d. ATTACH A STATEMENT DESCKlBING Till; Tv...es OF BENEFITS (LIF'E. SICK. ACCIDENT. OR OTHER BENEFITS) PAlO OR To BE PAlD MEM.BERS.
~t ta c h . &. If incorvorated. 8. copy or your arl.des of fncorporation. or a r not incor porak'4t1. a copy of your ronBtitution. article. of association. decJar.ation of lnJ8t~
or otber document setting eorth your aim. and purpO.sel. (Conformed copi.'~ mu.t be I'H'"ilfht~d. of tlw: oriail,ul ducument. all amendment. therfJto, and CJlf"U'
change. ).muenttll prOJ.iIJ~ed.) ,
D b. A 'COpy ot your bylaws or other limilar eode or nlR'ulationB. (ConfoMnm copie. mlLat b~ fUMluhed of the original doc&une1lt~ oil o.m.endm.lltlr.. tltnetQ~ Alld
anit CM1IiI'. pr..."till propo.ed..)
It c. A complete atatement ot alaeta and liabilities &8 ot the end of each annual accountinll period o( operatJo-n (or as of the date of the fiUnK of thi. application.
if yoU were in exiltence for It!sa than a )'~M.r) . . '
n d. A 8tateloO~,:mt of receipts. and expenditurel for each annual accounting pc-riod 01 operation (or (or the period (or whi~ll you' were in existence. if Jess than a
year) . This HtAtement should let fort h c leady the *>-urceK of re-oeiJ)tJS and .,urpoJS.n of ell: pt"nd i tures. Th~He items should include bu.t are not limited to:
(1) Where fundi ha vo been loaned or borrowed ~ the ren~n I ur the trun!:iaction. the secu rily gi Yen. and t nlecetit r~Quired.
(2) The extent to which the receipt. or income i~ uorjvet,) from nonmembers through t,cket Bale9~ (aeHi tjes !Urnishlod~ or other income producinl' act.ivitie:s.
(3) Where aIlplicant is a party to a ~caset the othl.r party be-iut.:' an OUlCCI'. member. shurehohJcr. or empluyet:' of the applicant or its Ilredt"Cea.sor. the amount
receiv-ed or paid tor t.ha Jea.ae~ J'e-asans [Dr the tran:JacliDn, and Ji 1t.tatement as to tbt! fair market value of the property and how that value WMoti
determined. '
e.. A brief statement which states tbe apeci fie purposes for wh ich the organization wu fanned. (Do not QUOt,. from or mu,. rrleTnt.e4 to tla, 4reiele. of
iJlcorpoTQ.tion 07 billa w. JOT thia PKTpo.e.)
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t. A statement expla.ining in detail each fund-raising' Llclivily and each busj n~Sli enterprise YOU have engaged in or plan to enKaae in~ accompanied by copies
of aU &;K'reements, if allY. with olher parti~j:t. for thl: comJuct of each (unt.i-raisin~ activit,Y or bl1.9.ine~:i enterprise. '
8'. A statement which describes hi detail the nature or your activatiea. activities which yOU BponBOr. and prop08ed aetivities.
N.A.
ttach. i.
h. A fJ.tat.ement which explains fuUy any specific acliviti~9 tbat the organization hna enpK"ed in or sponMOred and whidl have been diBContinued.
date. of comm~"cem"l'lt Q,nd tOTmina.tio" aha th. rca,UtU for di.,culIltnu.anc.e.)
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A ltakment which describe! the purpoaea., other than in payment for Bel'vice. rendered. or Mupplies. furniahed~ for which the oraanisation".. fund. are
expended or wiJ I be e.pended. '
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N .A. j. A copy of each lea.e. if an)"t In which yoU are the JCUt.r. or h~N.ltor or 1~I'nJJt'.-ry (n.~". ..........,Uaf. "U.K. c~it, OJ' lUinul'nlj ur lu which YUU own an incuC"~1fl
UtuJc:,r
.uch laMCI. wpLh... w~th cop I". of aU qr.,..,JnItu.t.& Wilh other ,.,It.rli':M lor t.1-u\'dolJmcut (JI .Uu: prO&J~ny.
N.A.
k. A atatemen t w h ach dc-arb" i nd ~catea what St..a te!:ltat U W.!i or t'uurl d...c ision Y Kover n th~ tJ ist r i Lu t ion 0 r aSB~ts '-'pon diisoJuUon. (TIt.~ .tclt"""d maw tJ.
omitt-.d' iJ th. or"B"iza.tw.~. c/a.a.rt.r, cn-ti/Jcate. or (JtiU~T iltltr...men( of orgunizaCiun muked pruvilJ;an for .au:h d~trib..tion.)
1. .A .tatem~nl which cltarly indicate. what QuaHficntionM ute nC<tl'~lf,Ury fm' mcmbcrahill in tho on'llnl~ntion. (Thi. Ita.t.mtnt maJl b. omittld if tIL_ eAGrt.,.~
""..h/iDGu. or otlt4r ;".,,"'....., 01 OT"aniu,Um '0 pro via6a. )
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INSTRUCTIONS
D. C LAl M FOR E XEl.l PTION
..-\. Inere c]ainl or contention by an organization that it is
eXCIHpt froln inconlC tax under section 501 (a) of the Inter-
nal Revenue Code wjJJ not relieve the organization from
filing inconle tax returns and paying the tax.
E~ REQUESTS ~~OR \rITIIHOLOING OF INFORrtlATJON
Any infonnation which is submitted in the application or in
support of it and. which is detBrmined by the Commissioner
to relate to any trade secret, patent, process, style of work,
or apparatus, may upon request be withheld from public in-
spection if the Commissioner deternlines that the disclosure
of such information would adversely affect the organization.
Such requests Jnu.st (1) clearly identify the material to be
withheJd (the document, page, paragraph, and line). (2) in-
clude the reasons for the organization's position that the in-
formation is of the type which may be withheld fi~om public
ins pection, and (3) be fi led wit h the documents in which the
mate rial to be wi thhe Id is con tai ned..
F. E~MPLOYER IDENTIFICATION NUMBER
Enter your employer identification number on line 1 b. If
you have no identification number. you must obtain one be-
fore filing this exemption application.. To obtain one, file
Form 83-4, Application for Employer Identification Num..
her ~ with you r D is t ri c t Di rector of Internal Heven ue.
A. FILING OF ApPLICATION
The completed application, together with aU information and
data required, should be filed in dUI)licate with your Dish-jet
Director of Internal Revenue.. As soon as practicable after
the informs tion and data are received, the organjzati on wilJ
be advised of the Commissioner's determi na tion and of the
annual returns which will be required to be tiled.
B.. ATTACHMENTS
Every attachment should shov.r the name and address of the
organization, the date, an identifiable heading, and that it is
an attachment to Form.1 024~ . .
In addition to the documents and statements listed which
must be filed, any additional infonnation citing court deci-
sions, rulings, opinions, etc.., should be filed for purposes of
expedi ting processi ng of the a p plica ti on..
CoO POWER OF ATTORNEY
If the organization expects to be represented in person or
by co rres pondence by an agen t or an a tto rn e y, a powe r of
attorney specifically authorizing the agent Ol~ attorney to rep-
resent the organization must be filed..
DECLARATION
Under penalties of perjury, I declare that I have exa~ined t 's application. including accompanying statements and to the
beat of my knowledge and belie~it i correct,~~~pl. t
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..~.!'~L ~ l 1974 'NIT.lli'l'T L. HI.;::,i}I.P. / ?F:SSIDENl'
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THE CHESTER CIVIC ASSOCIATION, INC.
LEE STFEEr - p. C. Bex 643
. .CHSS1'ER, VI?:GINIA 23831
ATTACHt~:ENr TO FC?l\~i 1024
ITEM 6a:
VIE .AP.E THE OUTGP~OVJTH OF TEE CIIEST1~ C IVIe fl.SSOC Ijl\~T IOIi BOf~PJ), \1iHICH
\lP.S ~!~.DE UP OF THREE (3) DELEG.i;T!S f.P-OM SF.;vEN (7) Sl~F~VICE CLUBS IN CHESTER,
VIRGINIA, AS FOLLOWS: ClvrrrNS, JP,YC::ES, KIIYANIS, LIONS, SR. WCUEN, JR.'NOMEN, .
AND J..\YCE:TTES. THE BOARD HP,S BEEN OPEFATION IN ~':!\~E FASHION SINCE 1964
WITHem A NY CotISTITUl'ION OR BY-LN:iS. THE BOAP.D RECENTLY ADO?l'ED f, CONsTrrur ION
.AND BY~LA1/S THP.T CAlLED FOR THE CHESTEF. CIVIC J:.SSOCIATION BOnU) TO BECCME
INCORPORATED. THE C/iSH IN THt BANK AND OTH~.]' ASSPrS WEPE TAKEN OVER BY THE
CHESTER CIVIC ASSOCIATION, INC. eN MAECH 25, 1'l14, THE DATE IT flf,S INflORPORATED.
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TEE: CHE:ST~:R C IV Ie; !~S~CC It_T Ie Ii, INC.
Ll~14' S"... n~ET - -t C EOX t. J ~
.r.~.~ J. ..I. ~_ .... '-J.l+J
CHE~STER, VIFGINIA 23831
p:rrACHMENr TO FOro,! 1024
!'l'EM 6e :
MRS. ROG ER STONE,. ONE OF OUR DIRECTORS, :111LL BE CUSTODIAN FOR THE
CHESTER COJ~.,~roNrrY CENrER BUILDlOO. SHE 111 ILL H f!VE THE; SOLE RESf ONSIBILITY
FOR SCHEL'ULING l.'HE, USE OF THE BUILDING, CHEC EING B2"~P.E .i'.tID AFTER EACH
F.ENTAL .AS TO THE CCNrITICN OF 'l'H~ BUILDING, COLLECTING DENr .t\ND DE?GSITS
FOR USE OF THE BUILDING. \i:E H:~VE AGF:EED TO, PAY HZ::.' T~JwENrY (2G) pl:nCENr
OF P~Nr CC.LLECTFll Fff:I'~1 GRCUPS O~'H:::R THAN THE SEVEN (7) SU??ORrING SERVICE
CLUBS. THE Ar,!OUNr \\'E ARJ-~ TO ? A Y H:P. COULD F..ANGE l:NY'.'.';HEF.E }t~FC1~ $120.00 TO
S140.00 P:R YEAR, tEFmDING lI?ON THE FE~rrfl.L OF THZ BUILDING. THIS IS A
VERY S~~LL Fll.IUNERJi'rION F'CH THE Ar,j;OUNr C}t~ SEF:VICE SH~ ?~HFCR~.;5.
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THE CHF.sTER CIVIC ASSOCIATICN, INC.
LEE STELEI' - P.O. BOX 643
CHESTER, Vlf-GINIA 23831
ATTACHfmNr TO FO~~.~ l~
ITE!.1 lie:
THE CHESTIR CIVIC ASSOCIATION, INC. WAS .FeRMEr. TO MAlfll'AIN, OPERATE
AND IMPROVE 'l'HE CHEsrL'R Cm.n.ffiNTIY CENTER BUILDING f,ND GROUN'OO, AND TO
f.ENDEJt A SERVICE TO THE COi'.~MUNrrY OF CHEST!!t HID SUF~OUNDING AREA.
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THE CHESTER CIVIC ASSOCIATION, INC.
L~ STF.~1'T - ~. O. BOX 643
CHESTER, VIRG INIA 23831
P,.T'1'ACrn~1ENr TO FOR!:1 102.4: '
I'rE~1 11f.:
IN OCTOBER 1973, THE. CHESTER CIVIC ASSOCIATION BO.~fD HELt A FLCA
MARKt'r SALE ON A SAWRtA Y J~T THE P tRKING Lor OF T'HE CIBsrEFi-'IELD BANK
IN CHEsrER.. r,1D~!BERS OF 'rH:: SEVE~l (7) SUP?OnTI~JG SERVICE CWBS OF
CHF.STffi ROUNDED UP r~n:F~CHANDISE' F'ROr~l THEIR HGt1ES t.i\m NEIGHBCFS AND OONATm
TI' TO THE FLF.A 14P~EKEr. I~E P~ISTIJ $492. 00 FrLl~i THIS FUND H.AISING .VENTUPE,
\YHICH ENABLED US TO BUY ENOUGH BINGO Sl)TJrLIES AI-ill EQUIF~~.!ENr TO STAFr
BINGO GAA1ES AT THE CHEsrIE CC~UmNrrY CENfffi eN NOVErlTBER .6, 1973. \jiE HAVE
HELD BINGO GAf\IES EACH Vi EDNESD.t\ Y NIGI-rr !~T 8: 00 C 'CLoe K .4'r THE CENr ER SINCE
THEN, WITH THE EXCE?T IONS OF :.. COU?LB OF -aEDNESDA Y NIGHTS DUE TO HCLIDfl YS .
ViE H/~VE fiEALIZED APPRoxn.~.l\TELY $2,500.GO FKil'tt THESE BINGO Gf:!r.'iES. ViE HAVE
USED THESE FUNDS Ira BUY ADDITIONAL .C!IAIRS 1,ND T_~BLES FeR' THE C::rlrER AND
HAVE ETIHE1t S?ENr OR ~~PPFf)?EI!:Trn AJ,'j-'EOXlrrtVrE~Y $1,000.00 FOR RE?AIFS
l1J'D D1Jf-CVEft1ENrS TO THE CENTER lND TO J'URCHP.SE SCIIJffi r.JUCH NEEDED St.JTPLIES.
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THE CHEsrEF. CIVIC ASSOCIATION, INC.
LEE S'IIEEET - P. C. BOX 643
GHESTER, VIRGINIA 23831
ATTliCIDWT TO FORM 1024:
ITEM llR.:
THE DlRECRORS OF THE. CEl:STER CIVIC .ASSOCIATION, INC. 11EET THE TRIFD
MONDAY NIGHr AT B~ 00 0 .CLOCK C.F' EACH P.'~ONI'H .AT THE CH~ST1~:R COrrrmNITY CENrm
TO HANDLE \~HATEVER EUSINESS ~.1ATTERS TF.AT CCf\t:sS ,BEFORE: THE BOAf[).THE DIREarORS
OPERATE THE BINGO GA~':ES EVERY YJEDNESDAY NIGHT J~T THE CHESTER COJ>,.nmNITY CENrER.
ViE ARE SCHEDULING WCR}( DAYS FOR THE Dnn:CTORS H.n Ue,ffiERS FRorA THE SSVEN (7)
SUPPORl'ING CLUBS TO.l~,{EEl' ~~T .'l'HE CHESTER CCtiL~NI'ljY CrNrER FOR V!CRK PARrIES,
SUCH AS CL~NING, PAlNI'ING .AND REPi~IP.IID THE BUILDIKG, ALSO FOP.. V{GRK ON THE
GP~UNDS .
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THE CHESTER CIVIC ASSOCATIGN, INC.
LIE STREEr - ? C. BOX 643
CHEsrrER, VIRGINIA 238.31
ATTACHrAENI' TO FORA! 1024:
ITDA 111. I
DUE TO THE PRESSING NEEDS FOR REPAIRS UlD nIPROVI:l\:ENl'S TO THE CHESTER
C0l.1MUNl'1'Y CENl'rn BUILDiNG ;J.TD GROUNDS, WE HAVE ~EI' UP A SHORI' R~NGE AND
LONG RANGE PROGRAM. WE EXPE:ar TO JU?PROPRIATE ALL AVAILABLE Fmm~, orRER
THAN FOR FIXED AND OPERATING. FUNDS, FOR THL NEXT SEVE'FAL YEArs TO THE
IMPROVEMENl' OF THE BUILDn~G AN!} GHCUNDS.
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THE CHEStER 'CIVIC ASSCCIATlOO, IfC.
lEE STREET - P. O. BOX 643
CHESTER, V.ffiGINIA 23831
3uly 2, 1974
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.....,..r':,:.:..',<.,.:::..>...,.. ., CHESTER. VIRGINIA 23831..: <>~:\<;:".,.., '.- ".
, .. I . page Oli8coot!nued,.. ','.' .'. . . i' ." ... "'. ..,,: ..... . ,d ," .~: .
. ',~::';".' .':.' !, 'f'.:::.; : i '>,. " ;:.:: ;.....' '. ' . ' .' . . .. .. ,': :; .:;: >~: . ~;>~:.;;~;~;~.: ::J '-,.';..; :'.,;:~:'.:;
. "::,: 3.'~''''i;,:.ab..'''e't8r,.. .ffort to' haw the Chester Community Center available, ':f7:e.e,;pfj'.., .l;'.;:;;~~f,:-:'
.' . I '., " '" \ , . ..., , '.. , '," .. ..'" .
>;...... ~ ':' ~harg.~~:.;t.; :.Y .individual,' grOUp or orgaaization, who we feel 1&' J)erform1"g.;'/~:i,!'::':'\:\:,',:':~/::f'':':;,'
. '.: ,': . Ierne..:. tor\the got<! 'of the Community, whether if be for CharitJ'. "Boy SCOUfl8,i"i:'L~'\"'::':;:., :'..;~ .:. I
...'.:.,Girl'-.$.povtS"Uttle\teagU8, other youth ' groupS, e14erly or othe:re~" W8'.all.f:~f~;:':";'i~.'r, ';-',~';,~:. i
.. .. .. '.. · , . . , . I I" i ;!t.,.:. '..., In .,.
"'( '::: .nQ~~g8 the'..~e' of : the building in time of an emergency or disaster' In tq8'.''':'/.;:''', :'.:,.:<,\.::.', ~
. "1. .', area. r.S:'SCIDI '.few IDoDtha back, we had a little saVOR (7) year old girl Clr18~..,~~': :,;','" .!'" :~.,:~;::~':".' ~
';.'.'.. ;:.;:Rr.1gh1F.. kidnapped:!n Chester. .The Chester CODltlunity Center was used8a:h.~d~8rter,.;':~:;~" ::
' .'.:,'.~.::b,.:tlle.:J;Q..tY:.and Sta1;e Police in setting up and ~rganizUg search :partle8',~lwough..' ,,~~';,~'.:-:.: ii
';.':::1.,~:': :oat.,tA~:..~lt8~~area~".1be Red Cross came in and set up in tb6..kltchen. an~,i~fiii,.,~.'i.;,;':,:>:<;',;.: r
;: ":.,,:,. food; ,~: ~int.,.tQ; .emPers of the search party. This Is just. oDs'example ~.~';:~~:;'::~.::::-'::';."~:;JI;{;"
. :-".,:";: ~::~:'~~'i;'!';' :~-'~,. ,th~ Che.~ter COIIDuni~y. ~nter can. render ~?,~~~,. .~~,~.';r.t~!,:~~';':~!f.:;";:.>i~~,::,"::r.;; ..~
· -- .', :.>.; ,)..' .i ,'.: '. ':~>: >>::.' /. ;; ;....:.: 0: ,:.' :>. . .....: :, .'-"'.,' .- " :. " .:. ".. , ' : .,':". '. ; ~. .,::,~ ::' .;:': ,::,::{:'i~~; 'i:,'>\F:::,\:;. L:.<;:~';/
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;.;/.,.. .:4~ '.; lbe; Cb~~te!' C1Yi~' AS8ociatioar Inc. does not per form my services .:'f~::.~i t'a,.:r': ':~,':.;;:.:'.:::.(~'::;;:':.':." ::~
.;;,:..: lnd~".ld~.1.'.lIlher8.-: lhe sewn (7 J supporting service Clubs JlentlOJled '.1ft I~~,~<~ ~"",.';."" i:>.:,~. !~:
,,",:,',:.,are:aU-.,,ci:to hold their.bu~iness meetiDgs at the Olester COllurnmt,ty center-':w~~o~:"~" ;,::., ,,~
..::,.~". :.: bel~~":chU'ged . a rental fee. These sewn Clubs are. assesed annual dues. o~ ,:1!o~l.t:/,:;:< <.:::..;:,,:::' ~;.!
,.":' ': ~~.~~ P9; J..~$ ."J$20~.OO >': per: Cl~~,- in accord ance with our BY-Lan,.' ,.:'. . ':}<':/?:'\~~:;;f;Y;', >:;,:'Y: ::,:':/~>. '.<~::
/.~.... .t ':.: :. . ~.':' . "! ;::;} \ ~ ;"."L::, :'~~.: '!':,: ('., : : .... . ". . .. . ... . . ..' . .'. ,.:. . : ':. ,; .':;;.. .';:~:;{)i:r: ::",). .\; :i': ..;/,:, .'.', i~";
:~':i.':::: 5~' ,:~,to;i quz.:'.!1mit,d . budget.. and the smallness of tho community' ot CQ8st.r~';,;...:, "\,"'l:; '), .",~',':.' ~:;.
)::')< dO,A....!:ha;,~f ;:.riatid h.rochuroe, pamphlet, bulle'tlns etc. 'describin,g'our org8nl~&Il1tlOD..~"':.:'; ~~;,
'\:.~:.;: :ni~:~op:l' .f: C~,'~'Z' are very familiar with the Chester Civic. AS.8Ociat1oD~:'inl~~ and ::.:.,.'~';., ,~~~~.
,:':::".<:' the::,~.:~t.r. C~UDity Center. We do ocaasionaly h.w 80me artiCles prlnt~d::~~':~h~,;.:::.::,:,>//.,.. :.:
~.~:: '-,' .Cfte,teJl We8tl':AG~paper, The NeW8-Jo~nal.. We are enclosing a~ article :~~;:"~',i;-';i:')',i::",:::> ~~t
;,~\t!.~ ;,J~~:,~.a.t:reg~ing a don~tion to'us .from Allied Chemical H~~'.'!;):Yl'~r'-:~;".;::~;:~~.i;(',:';';'~': 't:.:'
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m!;':",.) ::.: ":i.':, We.,.'. 'C8.l"tdDl Y .hope.w have aAswered' y01l1' . que at Ions S 8th f ac torl1,.. .'; II... fn:rt~fpI2: .:' '::::~ :::,: 'i..~::::, ,t>
:;(';.<iafG:rJq1-1oa 'h' needed, we will, be glad. to supply same. To -ake a loag. storf.,.:'~ilr-:t-..:c;: ')':.',..i'(.'; ,l!,;
i?;,,;:.:.; 'oar-:.o;ganizatlo1tis. made up of. ewryday civic ainded people ,who' are dOD..'U.D9::thelr'~>>'.~'i;~::;::'
j~;:.;~'t1me", aAd · ffort. " 'hop~g in'somB &mall way to mate. eur . Communi ty a.' :~tter.: ~uid.~~, itt;.r.'.';::':,(:\'.::: '.'. ,~':;::.
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THE CHES'I'ER CIVIC _~SSOCI~4TICN, INC.
p.O. BOX 643 .
CHESTER, VIFGINIA 23R31
-
April 16, 1714
Mr. Doug. S. Lovelace
Allied Chemical Cor!)ora t ion
P . 0 Box a-ll' .
.. OJ.
Hopewell, Virginia
Dear Doug.1
In response to your letter of March 2B, 1974 and our interim telephone
conversations, we are enclosing, in duplicate, copies of Form 1024 with
Attaohments, which we have filed with Interml Revenue Service for 8
tax exempt status as a non-profit organization.
We regret the delay in making a formal reply to your letter, but Interml
Revenue Service was cut of the Form 1024. We had to wait far these to
come in, then upon reading the instructions we learned that we had to .
apply and receive an Jimployor IS IdontificrJtioll Number boCoro Bubnlitting
Form 1024 to Intornal Revenue Service. All very time ccnsuming and a
lot of red tape, but we, have it all together now.
We certainly hope and trust that these documents will be sufficient proof '
to your organization that we are a non-prcfit organization and have appliea
tor 8 tax exempt status. Should additional information be needed, please
do not hesitate to call us, 3S we want to do everything possible to receive
the donation from your organization. No need to tell you, we c.:Jrtainly
need it a t the Chester Community Center. .
Looking forward to having some favorable nows from you' on this matter,
we are
Yours very truly,
It
.
Chester Civic Association
December-30~-I987--------
Ms. Karen Waldron
County Attorney Office
P.O. Box 40
Chesterfield, Va 23832
Dear Ms. Waldron:
Confirming our telephone comversation of this date,
Carolyn Elmore, Secretary, Chester Civic Association was
granted the authority to conduct a raffle at a Board Meeting
of October 13, 1987.
We appreciate your attention and guidance in this
matter.
....)
;{ j
Sincerely,
~.-;::~
Herbert E. George, President
Chester Civic Association
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MIDLOTHIAN BAND BOOSTERS
MIDLOTBIAN 8IGH SCHOOL
401 CHARTER COLONY PARKWAY
MIDLOTHIAN~ VA 23113
RESOLUTION:
Be it resolved that the President, Joan H. Yowell, is
authorized to make application to the County of
Chesterfield for a permit to conduct bingo games or
raf~les for the calendar year 1988.
Executive Board of Directors:
President:
~d)C!N- Ji ~aw~
~i~
"g
Vice President:
Secretary: ?..L?~ .,,6. ~tI4~
~~
Band Directo~~ A. f~
Treasurer:
----
....
,
~~
.
APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFJ~ES
The undersigned applicationt pursuant to ~18.2-340~1, et ~. of the Code of Vir~inia; requests the Board of
Supervisors of Chesterfield County to issue a permit to conduct bingo games ___, raffles ~, or both ____
during the ~~ calendar year~ This application is for a new ~ or renewal ______ permit. In
support of this application, the applicant offers the following information under oath:
1.
Proper name of organization:
1 ) I' R G / fL) t' ~
\3 o>-g. S J <\J G 0...- L~
2. Address of organization's headquarters:
Soo~ B~'\\.)\~0010 Qtl ,R/<.!-kJ1l0J<JD U4.1 c:Sc:3:?
3. Address where all records of receipts and disbursements are permanently filed:
S~~DJ:l ~
4..
J... / I\.) f:") c- p~ t c... ~
Name and address of owner of the property described in 3 above.
s-oc> ~ 8~_.\'\..J'\-UC)C:x:> \) ~+
R:c...~\'"y\otUO Ua... 'C:'$c:3?
5.
Address or addresses where bingo games will ~ld or raffle drawings conducted: ~)/)~ ~~~
~ ~
c~~_~l ~,t-I~\L _=-_\~...., , _~_ n -L':"'"', Cg~
,
NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION.
6.
~ or days of week and time when bing: g~e~raffles will be held at the above address(es):
~ ~ Z- c- , z ~ . G J-( . J q 8 8 ~]::' eJ2r- ) 11 ,j q 8 ~
I . I ,.
Time patrons are admitted and sales begin: Cf A rn.. '%, q p \'"r>, , ill (2", 1!6
Date when organization was founded: I\btJ. f(, t 8 2-
7.
8.
9.
Has your organization been in existence and met regularly in Chesterfield County for two years
immediately prior to making this application? Yes ~ No
10~
Is your organization currently and has your organization always been operated in the past as a
non-profit organization? Yes ~ No
11~ Internal Revenue Code section for tax-exempt status was granted (if applicable) ~/A
12. S ta te the sped fic type and purpose of your organiz ation : j::',' 0:; ~ " .<.) ':J .::.../..... ~ - L0 ~ CD-^>~
, t} X'~~ (
QQ, ~ ~'-'-"~ em\> R I K~<1.(Z~ Fw.J))~ ~
~ ~~)~l';~~~.~ ~'-"&"""h~'
13. If renewing a permit, were financial reports filed on time and in compliance with applicable legal
requirements? Yes No
14. List below gross receipts, if any, from all sources related to the operation of bingo games or instant
bingo by calendar quarter for the 12*month period immediately prior to the date of this application:
1st qtr: $
2nd qtr: S
3td qtr: $
4th qtr: S
15.
Officers of Organization:
~
Address ~\~ Bus. Phone
SOO'S ~Q.,+. tJD..2'3ZYl7Db"33"'50
570() ~ K~.\A. ~ pi F;
fR~L\~ l)~
Home Phone
President:
~ It 10 ()O- ~yZ ,I Q. '€-
~e~tv \:~
'rh~\\'\\.o- ~~~
\-~ \~
Vice President:
?4g;..~7/2
?tt 3 -065 Lf
1'iro-gI3/
Secretary:
Treasurer:
{ \
{ {
190-20/0
16.
Member authorized within the organization to be responsible for conduct and oper::tSn of bi~go games or
raffles: Name: J.." tV 0 a...... r (). ,'c.. '€.. Address; 900 S ~U-JO elt R u2_k nlCDO Ll:t
Home Telephone Number Business Telephone Number: 7$G~53s 0 . Z3Z.5/
17.
Do you, and each officer, director and member of the organization fully understand the following:
A. It is a violation of law to enter into a contract with any person, firm, association, organization
(other than another qualified organization pursuant to ~18.2-340.13 of the Code of Virginia),
partnership or corporation of any classification whatsoever, for the purpose of organizing,
managing or conducting bingo games or raffles? Yes ~ No
-over-
cdl1668:C42
,
....
.
$,'
B. The organization must maintain and file with the County's Internal Audit Department complete
records of receipts and disbursements pertaining to bingo games and raffles as required by State
and County Law, and that such records are subject to audit by the County's Internal Audit
Department? Yes ~ No
c. The organization must remit an audit fee of 1% of gross receipts with the Annual Financial Report
not later than November 1 unless gross receipts are less than $2,000? Yes ~ No
D. The organization must furnish a complete list of its membership upon the request of the County-
Internal~~it Department or other designated representative of the Board of Supervisors?
Yes --=-- No
E. Any organization found in violation of ~18.2-340.10 of the Code of Virginia, authorizing this
permit is subject to having such permit revoked and any organization or person, shareholder,
agent, member or employee of such organization who violated ~18.2-340 or Article 1.1 of Chapter 8
of Title 18.2 of the Code of Virginia, may be guilty of a felony? Yes No
F. The organization must provide written notification to the County Internal Audit Department of any
change in elected officers or bingo chairperson during the calendar year covered by this permit?
Yes ----- No
18. Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws,
or other legal documents which describe the specific purposes for which the organization is chartered
or organized and must complete the Resolution below.
19. Your organization must submit 8 check in the amount of $25.00 payable to Treasurer, Chesterfield County
as an application fee.
20. Additional pages Where necessary to fully complete this application may be attached.
21. Have you and each officer of your organization read the attached permit and do you and each officer
agree on behal-f of the organization to comply with each of the conditions therein?
Yes ~o
22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40,
Chesterfield~ Virginia 23832 or by hand to: Route 10 and Lori Road, Administration Bldg, Room 503.
23. I hereby swear or affirm under the penalties of perjury as set forth in ~18.2-434 of the Code of
Virginia, that all of the above questions have been completely answered and that all the statements
herein are true to the best of my knowledge, information and belief?
WITNESS the following Signatures~
Signature of Applicant: ~
Name: -}." \ ~ D 0-
~~~
o
Tit le:
H ~ \(R ,I Co---'L
Pf?e.~i beA.J\'-
S-oCJ3 \Se0+LI...)ood CLt R,'c...h",-(')(\JO l1.., Z~ ~ > 7
I
Home Phone: "/ 'i q; - <6 7 I '"'Z-
Address:
Business Phone:
7g-6--~330
STATE OF VIRGINIA
C'l:iY/COUNTY OF ~ to-wit:
Subscribed and sworn to before me,
City/County and State aforesaid, this
Notary Public in and for the
Notary Public
My Commission Expires:
al(~ (17 t9f9
I
RESOLUTION
BE IT RESO~VED THIS ~day of ~, 19~7 (date resolution passed), that J-~
~ · ~ a- is hereby authorized to apply to the Chesterfield County Board of
Supervisors for a bingo/raffle permit on behalf of this organization for the I~ ~~ calendar year.
v.P
or Director)
cd11668:C42
~-....
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CONSTITUTION AND BY-LAWS
BASS'N GAL
AFFILIATED CLUBS
ARTICLE 1*
Name
This organization shall be known as
~~ r0f G~
U f t
0--~
ARTICLE 11*
Purposes
Section A. To make available to the women of the area
an organization will allow them to unite
to pursue worthwhile goals in promoting
fishing to its rightful place among recog-
nized sports;
Section B. To promote good sportsmanship and fellow-
ship among women anglers and provide good
wholesome recreation for its members and
families;
"
\\.,. ~
Section C.
To help improve the skills of anglers
through the exchange of fish catching
techniques and ideas;
Section D. To encourage member's concern for the pre-
servation of our natural resources;
Section E. To strive to bring about an end to discri-
mina t ion agains t women. in partie ipa t ion 0 f
certain outdoor activities and competition;
dispelling old beliefs that women do not
have the skill nor experience to compete
with their male counterparts on the same
level;
Section F. To stimulate public awareness of bass
fishing as a major participation sport,
as well as a most relaxing and healthy
pasttime;
Section G. To help educate and introduce the youth
of America to the wonders of fishing;
.
Section H.
To provide instructional clinics and work-
shops both for the experienced and novice
anglers.
e
AR T I C~L E '" I 1,! ~ :...~'~
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Section A. QUALIFICATIONS
Section B.
1. Female resident of the State of
U~~
2. Sixteen (16) years of age or older.
3. Willingness to abide by the rules of
conduct set forth by this Club.
4. Payment of annual dues.
5. Operate, or is willing to learn to
operate, and/or be familiar with the
operatioQ of a boat.
EXPULSION OF A MEMBER
1. Cheating in a tournament will result
in immediate dismissal.
2. Refusing to abide by current rules
and policies ~il1 result in dismissal.
.3. Other reasons will require a quorum
vote of the club membership present
at a regular business meeting.
Section C. MANDATORY REQUIREMENT FOR MEMBERSHIP
Section A.
_ ...."J
1. 80% of the membership of this club
must also be (or become) members of
the national organization in order
for the club to be officially affi-
liated and to maintain affiliation
to participate in national programs.
ARTICLE IV*
OFFICERS
~XECUTIVE BOARD
1. Executive Board shall consist of the
following:
*President
*Vice-President
*Secretary-Treasurer
*After first year of operation, the
immediate past president should also
serve on board.
*Tournament Chairman
*One at-large member
("At-Large" member of board should
be elected, and should be different
person each year).
.-..
Section B.
Section C.
Section D.
e
e
ELECTION OF OFFICERS
1. Officers shall be elected by a
majority vote of the members present
at the regular monthly business meet.
2. Officers shall serve for the prescribed
tenure of office from the date of the .
annual business meeting.
3. Officers may be re-elected for as many
terms as the assembly sees fit (and she
is willing to serve).
TENURE OF OFFICE
1. President (1 year)
2. Vice President (1 year)
3. S~ecretary-Treasurer (1 year)
4. Tournament Director (1 year)
Once club is going and after first
year, your immediate past president
should serve on Executive Board for
period of one year.
One at-large member from the assembly
should be elected to serve on the ex-
ecutive board for a period of one year;
AND ONE. YEAR ONLY" until you've made
the rounds of all members. This keeps
cliques from forming on the board and
keeps the railroading of motions down.
DUTIES OF OFFICERS
1. PRESIDENT
a . Pre sid e' at, and con due t, a 11 c 1 u b
meetings.
b. Be permitted to make suggestions
and present ideas for improvement
of the club, but does not make a
formal motion while she is presid-
ing.
c. Keep meeting moving at an interest-
ing pace.
d. Keep all club activities progressing
in an organized and satisfactory manner.
e. While presiding, she may not cast a
vote on any issue with the exception
of: (1) explusion of member; or (2)
a tie breaking vote on any issue.
e
2. VICE-PRESIDENT
e
~.
a. Assist the president;
b. Preside at and condu~t meetings in
in absence of president;
c. Succeed the president in case of
vacancy;
d. Maintain contact with the standing
committees and be aware of their
functions and activities, and be
responsible for reporting to the
Executive Board on these activities;
e. Serve as a member of the Tournament
Rules Committee.
3. SECRETARY
a. Prepare and read the minutes of each
meeting of the general membership
and/or Executive Committee Board;
b. Be responsible for the club's corres-
pondence;
c. Record all motions made and record
accurate vote count;
d. Keep a permanent record file for the
club's business;
e. Read correspondence and communications
at club's meetings;
f. Notify members when membership fees
are due;
g. On receipt of dues, issue membership
card;
h, Make duplicate copies of all correspon-
dence, minutes and communications for
the president's file.
4. TREASURER
a. Deposit all fees collected;
b. Keep accurate records of receipts
and disbursements of club's funds.
~
c. Sign all checks in conjunction with
the President;
(more)
. ...,..
e
e
d. Provide a report for each:general
meeting and/or executive board;
e. Prepare and present an "Annual
Accounting of Funds" report at the
end of her tenur~ of office, or at
the annual business ~eetlng;
5. TOURNAMENT CHAIRMAN
a. Coordinate each fishing tournament;
b. Appoint two (2):weigh-in officials
from club membership;
c. See that each member abides by the
basic tournament rules and upholds
same at each tournament;
d. Appoint one (1) member of the tour-
nament committee to keep a complete
record of weights and gives a copy
of results to the Secretary for per-
manent record;
e. Submit to the Treasurer a record of
participants and fees paid;
f. Be responsible for tournament judging
equipment;
g. Present a schedule of tournaments at
the beginning of each year to the
executive board for approval;
h. Be responsible for drafting of tour-
nament rules if this applies.
SECTION F.
REGISTRATION OF BOARD MEMBER
1. Written notice must be given to the Board
stating reason and specific date.
ARTICLE v*
STANDING COMMITTEES
The following shall be the Standing Committees: Publicity
Committee and Membership Committee.
SECTION A.
CHAIRMAN
1. To be elected by general assembly;
2. Tenure of Office shall be one (1) year;
3. Reports to Executive Board.
SECTION B.
~E OF COMMITTEES
e
~-
1. Not less than two (2); or more than
five (5) members;
2. Members to be appointed by Chairman
of Committee.
ARTICLE VI*
DUTIES OF THE STANDING COMMITTEES
SECTION A. PUBLICITY COMMITTEE
1. Write a report to any publication or
media (newspaper, radio, local TV,
etc.) about activities of the club;
2. Draft and distribute publicity mater-
ial (cards, letters, etc.) to any place
of business; other fishing clubs; semi-
nars or other public meeting places noti-
fying other women about the club;
J. Work with membership committee in obtain-
ing new members;
4. KEEP THE NATIONAL DIRECTOR informed of
all club activities; special projects;
tournaments; awards; etc. on a monthly
basis.
SECTION B. MEMBERSHIP COMMITTEE
1. Answer all inquiries regarding membership
to the club;
2. ,Keep publicity committee informed and work
with publicity committee in obtaining mem-
bers;
3. Keep membership drive going at all time~.
ARTICLE VII*
DUES
SECTION A. Dues will be set by executive board at first
annual meeting;
SECTION B. Dues will be due on an annual basis;
SECTION C. No dues wi 11 be re imbu r.s ed once the club ac-
cepts a member.
, .....
. #IP"
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ARTICLE VIII*
e
MEETINGS
SECTION A. There shall be at least 1:2- meetings
of the club each year;
SECTION B. The meeting held in the month of ~~
shall be designated as the annual~ usiness
meeting of the club.
SECTION C. Special meetings may be called by the club
President, or by request of one-fourth (1/4)
of the members, provided all members are
not i f 1 ed, (:L n w-J; i...t-in&-)~rn.e-m-Mt~.h-i-n-a.d.v.arn.c-e7
SECTION D. A quorum shall be
ship.
2,/3
of the member-
,~
~ (SUGGESTED GUIDELINES) 4It
TOURNAMENT RULES AND. REGULATIONS*
1. Participation in the club tournaments is open to
members only of said club, or a prospective mem-
ber who is invited by a member to fish the event.
2. Any female sixteen (16) year of age or older who
is a member of the club and who is willing to
adhere to tournamen t rules" regula t ions and club
policy is elgible to fish.
(If the member is between the ages of 16 and 18
years of age guardian's signature must appear on
tournament application).
3. Prior to each tournament participants should sign
a roster and pay necessary fees before entering
tournament waters.
4. Only artificial lures m~y be used. . No "live" or
"preparedlt baits may be used with the exception
of pork type strips, rinds, etc.
5. Only casting, spinning or casting reels and rods
may be used. Only one rod may be used at one time.
Other "rigged" rods may be in boat for substitute
purposes; however, only rig is permitted in use
and in the water at one time;
6. Fishing permitted any place on the designated
water that is within the club's tournament fish-
ing locations allowed.
7. All fishing must be done from boatt with the ex-
ception of group events; i.e., bank tournaments;
etc.
8. In boat tournaments, all contestants must leave
the official dock by boat and return to the offi-
'cial dock by boat;
9. Trolling as a method of fishing is prohibited.
10. Fishing partners are expected to work out satis-
factory arrangements between themselves as to the
use of the boat, motor and expenses AND BEFORE
TOURNAMENT TIME.
11. All club tournaments will be on an individual draw
basis and partners will be drawn f'or tournaments at
the club meeting prior to tournament dates.
12. Only black bass, largemouth, smal1mouth and/or
kentucky bass will count t9ward a total weight
(unless another species is named specifically).
.A-ny ----tras s tha t is les-s-th-a~.2 in r aas-i.n-l,e.ngrt h
~.ll-b..e-d.U-C-t-&d-+t:-o.m--Hi'e__~-w-eTg1ft--o,f~t he
-:---
~~ Fish that appear to be J1tgled,
mashed olFmauled in any way shall be allowed
to be weighed only at the discretion of t.he
club's weigh-in officials.
Ties will be resolved by the big bass on the'
individual club member's stringer.
Weigh-in shall be done only at the scheduled
time; however, if tournament officials c~oose
AND ALL CONTESTANTS have returned before the
scheduled time. an ear 1y we 19h- in may b e.', allowed.
13. Only five fish per day, per person will be allowed
to be weighed in.
14. Every precaution must be made by the individual
club members to keep their fish alive. ~onus
ounces will be awarded to those whose fi.sh are
al1ve...upholding the national CATCH-AND~RELEASE
policy.
Every club member will be responsible for dispos-
ing of ~ish that are not suitable for releasing
back to the lake; however, she is not to throw
them 'into garbage cans at the weigh-in site; or
throw them back into the lake; etc.
{
\.
(PLEASE) THE ABOVE ARE ONLY SUGGESTED GUIDELINES
WITH THE EXCEPTION OF THE CATCH-AND-RELEASE POLICY.
Your club must find rules (keep them simple) that work
for you. Perhaps you'd like to make every-other club
tournament a bank tournament (farm ponds; crappie barges;
trout stream -- WHICH MAY NOT COUNT TOWARD YOUR TOP FOUR
EACH YEAR -- or which may, 'whichever you deci'de). KEEP
your members interested -- REMEMBER, not all ~wn boats
or are willing to operate them).
TOURNAMENTS IN YOUR CLUB SHOULD BE LEARNING EXPERIENCES
AND NOT COMPETITIVE EVENTS; and should allow your members
a fee11~g of fellowship with other members:
e (SAMPLE NEWS RELEASE) e
~
(Current Date)
FOR IMMEDIATE RELEASE
Lady anglers prepare to cast:
On
(day)
(month/date/year)
at
(time)
PM, an organizational meeting
of the national Bass'n Gal Association will.be held at
(~lace)
Women of the area are invited to participate and
take part in organizing a local affiliated club. All
women who fish, or would like to learn to fish, are in-
vited to attend.
Basstn Gal is a service organization for its member-
ship and makes available to its members an association
which allows them to unite to pursue worthwhile goals
in promoting angling to its rightful place among recog-
nized sports.
Members will receive helpful information through the
national office, the hi-monthly publication. and through
an organized effort on the local level.
All in,terested anglers are invited to attend this
organizational meeting.
For additional information con-
(phone II)
tact
(member's name)
at
for further details.
PLEASE -- we've found that in the past if news releases
are too long, people refuse to use them so k~ep it as short
as possible. ALSO, after your initial news release and the
club is organized -- all news releases should be typed on
your club letterhead.
~ .i";.~:~ ~ 0' ;~I~'~~~~' ~ ~....,~..- :' n~ ,::.,'~:::;)~~,~.:.' ;,<~,'~'~:~:7.'~~'~.~--:-':'~ :~~'~~;:~i,:--';' '::~.~~~~~:-'~:";~ :~~ ~ ('~.~'~:".~w"~,"",,,-,.. ~~ t. '~."'~, , ~,~"~~<
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-~. ~ ~ ~'t.' - MrMNTS TO ,BY -;- LA\iii of,.' '- ',.,-= ~'-, ~ '~~~ , .. .~~,:;:~~ - .. ~ - :~- ,t 'a~ . ., . " ~~: ' - ~ ~. ~ ~~ ~ , !~
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· . - SeCT.IoN"D -J1UiIEs OF OFFICERS--'" .. - ,- . . - .-.' L.;
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A. DEPOSIT ALL FEES CClLEClED WITHIN ONE. (I~) WEEK -AFTER~ RECEIPT I
.. ""..... ..... """.. ,
.. ". . .. ~ _ .. ~. . _ ..... . . r.. ..., .... ~ .-
. C. SIGN ALL OiECKS IN CONJUNCTION WITH lHE .PRESJDENT: 2 SIGNA-
TURES TO APPEAR ,_~ CARD AT BANK AT ALL. TIMES I
. ,
D, PROVIDE A TREASURER'S. REPORT FOR EAOi GENERAL MfETING. AND/OR
ExECUTIVE BoARD AND PROVIDE, ,OOCUMENTED BACKUP .(HE.:. PRES~NTA-
TION OF, CHECKBOOK, DEPOSITS, STATEMENTS, RECEIPTS, ETC.)
E. PREPARE AND PRESENT AN "ANNUAL ACCOUNT I NG CF FUNDS~I - REPORT . .
AT THE END OF . HER lENURE CF OFF.leE, -}.OR AT-~THE ANNUAb--BUSINESS ~
tvEETING W/OOCltENlED BACKUP FOR EACH 'JMEMBER TO REVIEW IF THEY
WISH TO 00 SO.
, .
F. .~OVIDE ,A,_,RUNN.ING ~ OF $50,00 IN PEIlY CASH TO TI:IE VICE-
ESIDENT ~TO 'BE USED':~FOR a...UB ,EXPENSES. tx: FILM AND rILJ.1
ROCESSING FOR Q.UB SCRAPBOO<.. .
-~~:~. ;MAKE~DUki(jTE:',wh~s',OF\~ALL~:'TRANsACTI0N5 'FO~"'lHE' PRES.IDENTS '.~- "'~ .;',~ '1
"",.,~. FILE. ~ .' . , ' '.,.
HI Is "RESPONSIBLE FCR BEING SURE THAT CHECKBOOK IS HANDED OVER. TO
2ND SIGNATURE PERSON WHENEVER TREA~URER KNCWS THAT SHE'LL BE
UNABLE TO ATTEND FUNCTIONS WHEN IT S, NEEDED. IF 2ND SIGNATURE r ~
_ ., .,.".. ,~.... .~..~.', -.}PERSON.JsUNABLE W.OBTAIN,-.NECESSARY ,MEANS .WILLBE TAKEN.TO. ..~
;'~:'. ;~ -~.;~~;:~.-.:~,;~,.- _~J~.~._.~~~.. --~~~r p~~~~~.~~J~~.~;~~~i~~A(d)~(J~T~~f~~~~~~R ';:
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1-. ~EsAvAI~E IN A TIMELY MANNER' ALL RECORDS .,FOR ANY MEMBER~TQ',' ~.
,REYJ ~ -~~ REQUEST. . ,-
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ARTIQE VI I
DUES
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SECTION B. ALL ruEs WILL BE WE'" ON A QUARTERLY BASIS AT $6.00 A Qm.
SECTION C. No DUES WILL BE REIMBURSED ONCE. THE CLUB ACCEPTS, A MEMBER..
IF THE QJJB LMRS _.1HE_.LUES,.EXCESS__WILL_aE_CABRl~D_~QR~~RO,_ ___ ,
SECTION D. DUES HAVE TO BE PAID IN FlLL FOR Q-rR',. IN ORDER TOPARTlCI--
PA ~ IN TOURNAtENTS.
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.12. ,ADIl:ABIDE BY. LAWS PERTAINING TO EACH BODY OF WATER ON WHlCH ........
~~ roURNNENT IS. BEING HELD. {PERTAINING TO INCH LIMIT. OF, LEGAL. .FIS~,)
.DELETE:. ANY BASS lHAT IS LESS THAN 12 INCHES IN. LENGTH, WILL .
BE IEDUCTED FRO'1 THE TOTAl.. WE I GHT OF TIiE S1R INGER.
~ - . I . I - - -...-
.':,[3. LIMIT.OF FISH KEPT EAOi DAY DEPENDS ON THE LAWS GOVERNING lliAT
PARTICllAR BODY OF WATER.
. - -. . ~
~14. Am: A 2 oz. PENALTY WIU. BE CHARGED. FOR EACH DEAD FISH BROUGHT
IN TO BE .WEIGHED WITH CATCH.
t .
A 2 oz. aoNUS POINT WILL BE AWARDED .FOR EACH LIVE FISH
BROUGHT I N TO BE WE I GHED WITH CATCH I
15. Au. BOAT RNv1P FEES WILL BE PAID BY lHE CLUB TREASURY - IF CHARGED.
16. MD~F~S~~TTPu~CIN1It~ IRm~fTs~NRUES
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~... ~ .. :"~:f'~~::',~ ~ .
..' "'," ' r~ ~~~~~IR~:WNG~
THE VIRGINIA BASS N GALs TO BE
EFFECTIVE AS OF THAT SAME DATE I
SUBMITTED BY L. PRICE, PRES.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: January 13, 1988
ITEM NUMBER:
14.C.3.
SUBJECT:
State Road Acceptance
COUNTY ADMIN IS TRATOR1 S COMMENTS:
SUMMARY OF INFORMATION:
CLOVER HILL DISTRICT:
Evergreen East Parkway
CLOVER HILL/MIDLOTHIAN DISTRICTS:
Cottage Mill
DALE DISTRICT:
Ind~an Springs, Section C
ATTACHMENTS: YES IJ
NO 0
PREPARED BY; ~ '7Jt?!J. ~~
Richard Ma McElfi ~, P.Ea
Director
Environmental Engineering
SIGNATURE:
c/1@1
COUNTY ADM J N I STRATOR
069
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Evergreen East Parkway.
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SMOKETREE
,
LUCKS LANE
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SMOKETREE
SOUTH
THIS
PROJECT
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"EVERGREEN"
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Cottage Mill
'"
COIT AGE MILL
SPIREA
ROAD
LUCKS LANE
SMOKETREE
SOUTH
,
071
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Indian Springs
Section C '
,
KINGSLAND ROAD
INDIAN
SPRINGS
HOPKINS ROAD
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KINGSLAND ROAD
f.J72
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I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGE NOA
.!
v
MEETING DATE: January 13, 1988
ITEM NUMBER:
14.Ca4.
SUBJECT:
consideration of a Resolution of the Board of
Supervisors Authorizing the Payment of Lost Coupons for
Certain Chesterfield County Bonds
COUNTY ADMINISTRATOR' 5 COMMENTS:
~~k' .~uv1
SUMMARY OF INFORMATION:
Central Fidelity Bank, as paying agent for certain of the County I s
bonds, notified the County that Crestar, a fiduciary for certain holders of
County bonds, has lost two coupons from bonds purchased from the 1973
Chesterfield County General Obligation Sewer Bond Issue. The two lost
coupons, valued at $131.25 each, were due August 1, 1987. By submission of
an affidavit of loss and an unlimi ted liability bond indemnifying the
County against double payment on the bonds, Crestar has requested Central
Fidelity' Bank to pay the coupons. Section 15.1-209 of the Code of Vir-
ginia, 1950, as amended, provides that lost coupons may only be paid or
replaced upon approval by the Board upon presentation of sufficient evi-
dence of surety to avoid double payment. Under a recent change in state
law, it is no longer necessary that the County obtain the permission of the
State Commission on Local Debt to authorize the payment.
Recommendation: It is recommended that the Board of Supervisors
authorize Central Fideli ty Bank to pay the lost coupons based on the
affidavi t of loss and surety indemnifying the County against double pay-
ment. The Treasurer has reviewed this request and concurs.
PREPARED BY~
.~"'co-c
ATTACHMENTS: YES 0
NO ,j/
Steven L. Micas
County Attorney
cdl1543:C37
SIGNATURE:
~
COUNTY ADMINISTRATOR
073
. ',;
."
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
c;~...
.!
MEETING DATE: January 13, '1988
ITEM NUMBER ~
14.C.5.
SUBJECT: Set public hearing to consider exchange of .certain real
property at Harrowgate Park.
COUNTY ADMINISTRATOR- S COMMENTS:
SUMMARY OF INFORMATION:
The Board is requested to set a public hearing on February 10, 1988
to consider the exhange of two small lots in Windsor Hills Subdivision
adjacent to Harrowgate Park for a twenty foot strip of land to buffer
the Park from the Subdivision. The two small lots contain 35,000
square feet and the buffer stri..t;p contains approxima tely 37, 332 square
feet.
We do not have a foreseeable practical use for the lots which were
included in the' original donation of land for the Park. A buffer
strip between the Park and the ad jacent development can prevent future
problems wi th our neighbors as acti vi ties a t the Park continues to
intensify. The attached sketches illustrates the land to be exchanged.
The owner, Mr. Fred Swearingen, who donated the original land for
the Park has agreed to the exchange of property.
RECOMMENDATION:
That the Board set a public hearing for February 10, 1988 to consider
the exchange of property outlined above a
ATTACHMENTS: YES ~
NO 0
PREPARED BvJuti(i ;(J ~ ~,
· . Mi 11 . rd D. 11 Pe tell
Director, Parks &
reation
()
~~ ~A-
SIGNATURE: -to V' IJ:'~'f$~' ...
COUNTY ADMINISTRATOR
0'14
oJ.
~. oM
. -. --.- --- ----...:....;.;:;::---..- -'--'-,,- - - ----- ----- ---:- .
HARR'D\NGATE~
PARK.:
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LEGEND:
.
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PICNIC FACIUT IES. e
PI '
P2
PJ
COURT GAMES~
T Tennis.
. a 80 l.k el bo".
ATHlET'C FIELDS I
64 Mustang league
.65 Pony loague
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Ire ROllroom I Concol,ion
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7/- Trairs and WoUtwaYI
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SECTION 14812
. _'li"'~
CHESTERFIELD
COUNTY
-- ------.
\'Jide I
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lots
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SECTION
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
.'--r
MEETING DATE:
January 13, 1988
ITEM NUMBER ~
14.D.l.
SUBJECT:
Set Public Hearing on Proposed Amendment to the
Zoning Ordinance relative to lot area and width
requirements in the Agricultural (A) District
COUNTY ADMINISTRATOR'S .COMMENTS:
SUMMARY OF INFORMATION:
BACKGROUND:
This amendment will further the goals of the Southern and Western
Area Land Use and Transportation Plans by requiring residential
densities of approximately 0.5 units/acre in Agricultural
Districts. This amendment will ensure that lots created in
agricultural areas are compatible with agricultural land uses.
On December 15th,' after several work sessions and public hearings,
the Planning Commission recommended approval of a zoning ordinance
amendment to revise the lot area and width requirements in the
Agricultural (A) Zoning District. A copy of the amendment is
attached.
Based on the Commission's recommendation, Agricultural (A) lots
PREPARf.o BY; :1a..m~ e. ~
rL Thomas E. Jaco son!..>-o P
Director of Planning
ATTACHMENTS: YES Ji(
NO D
SIGNATURE:
077
r~~
e
e
January 13, 1988
Set Public Hearing on Proposed Amendment to the
Zoning Ordinance relative to lot area and width
requirements in the Agricultural (A) District
Page 2
created after the effective date of the amendment would generally
have the same minimum area, frontage and setbacks as in the
recently adopted Residential (R-88) District. A specific exemption
is included for lots created for immediate family members.
RECOMMENDATION:
Staff recommends that the Board schedule a Public Hearing on this
Amendment for February 10, 1988.
078
j
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~
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978,
AS AMENDED, BY AMENDING SECTIONS 21-142 THROUGH 21-146
RELATING TO AGRICULTURAL DISTRICTS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 21-142 of the Code of the County of Chesterfield, 1978,
as amended, is amended and reenacted as follows:
Sec. 21-142. Permitted uses
By right.
The following uses shall be permitted by right in the A District:
(a) Same as specified for R-49 R-88 District.
000
(2) That Section 21-143 of the Code of the County of Chesterfield, 1978,
as amended, is amended and reenacted as follows:
See. 21-143.
Same--Accessory uses.
The following accessory uses shall be permitted in the A District:
(a) Those accessory uses permitted in the R-4Q R-88 District.
000
(3) That Section 21-144 of the Code of the County of Chesterfield, 1978,
as amended, is amended and reenacted as follows:
Sec. 21-144. Same--Conditional uses.
The following uses may be allowed by conditional use, subject to the
provisions of Section 21-144 unless authorized in Section 21-142:
(a) Same as specified for R-4Q R-88 District.
000
(4) That Section 21-145 of the Code of the County of Chesterfield, 1978,
as amended, is amended and reenacted as follows:
Sec. 21-145. Same--Special exceptions.
The following uses may be allowed by special exception, subject to
the provisions of Section 21-15:
(a) Same as specified for R-4Q R-88 District.
n:?!]
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e
000
(5) That Section 21-146 of the Code of the County of Chesterfield, 1978,
as amended, is amended and reenacted as follows:
Sec. 21-146. Required conditions.
The following conditions shall be met in the A District:
(a) Percentage of lot coverage. Same as specified for R-~; R-88
District.
(b) Front yard. Same as specified for R-~~ R-88 District.
(c) Side yard. Same as specified for R-~~ R-88 District where the
lot fronts on a major arterial road as shown on the County's General Plan.
Where the lot fronts on a road other than a major arterial road, the side yard
width shall not be less than twenty-five (25) feet.
(d) Corner side yard. Same as specified for R-~3 R-88 District.
(e) Rear yard. Same as specified for R-~3 R-88 Districta
(f) Required lot area. Bftme-8S-spee~fiee-fef-R-!~-B~s~~4e~. Each
primary structure together with accessory structures, hereafter erected shaII
be located on a lot having an area of not less than 88,000 square feet and a
width of not less than 300 feet, where the lot fronts on a major arterial
road, as shown on the County's General Plana Where the lot fronts on a road
other than a major arterial road, the lot shall have an area of not less than
43,560 square fee t and a wid th of not less than 150 square feet. However,
these standards shall not apply to a division of land where such division is
for the purpose of a sale or gift to a member of the immediate family of the
property owner. Only one such division shall be allowed per family member and
shall not be for the purpose of circumventing this chapter. For the purposes
of this subsection, a member of the immediate family shall be defined as any
person who is a natural or legally defined offspring, spouse or parent of the
owner. Lots created by this exception shall have a minimum area of 70,000
square feet and a minimum width of 300 feet, where the lot fronts on a major
arterial road, as shown on the County's General Plan. Where the lot fronts on
a road other than a major arterial road, the lot shall have an area of not
less than 43,560 square feet and a width of not less than 150 feeta
(g) Exemptions. The requirements of Section 21-146 shall not apply
to any lot of record created prior to (date of adoption) when the owner
thereof owns no adjoining land. Lots exempted from Section 21-146 shall
comply with the requirements of Section 21-92.
ORDNV75/rgb
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: January 13, 1988
ITEM NUMBER:
14.D.2.
SUBJECT;
Proposed Crossover on Route 60 at Mall Drive
COUNTY ADMINISTRATOR'S COMMENTS: ~
&j)~'cL hyn!-~ ~ uDoT tall AI~ ~~
bc>K (AcAUJ ouUUJ ·
SUMMARY OF INFORMATION:
The Board is requested to adopt a resolution supporting the
construction of a new crossover on Route 60 at Mall Drive.
BACKGROUND:
The developers of Chesterfield Mall have requested the County's
assistance in obtaining VDOT' s approval for a new crossover on
Route. 60 at Mall Drive. The Board passed a resolution on August
26,' 1'987 requesting VDOT to approve' the new crossover. VDOT
subsequently responded that the new crossover would only be
permitted if the existing crossover at Ashby Square Shopping
Center we',re' closed. The Mall Drive crossover would be
approximately 400 feet from the Ashby Square crossover. VDOT's
minimum spacing between crossovers is 650 feet.
The Northern Area Land Use and Transportation Plan outlines the
proposed road network for the Chesterfield Mall area (see
attachment). A key element in the plan is the extension of Mall
Drive from Route 60 to Robious Road. To maximize the benefit
from this extension, a crossover should be provided on Route 60
a~ Mall Drive. Staff, therefore, supports the request for a new
crossover.
PREA\RED BY~
. J. I'-1cCracken
irector of Transportation
(Continued on Page Two)
ATTACHMENTS: YES 18
NO 0
SIGN.ATURE;
r-!I!I<
COUNTY ADMINISTRATOR
OB2
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Board Agenda Item
Proposed Crossover on
Route 60 at Mall Drive
January 13, 1988
Page Two
Representatives from Bill's Barbecue, Wendy's, and Virginia
Family Homes have advised staff of their opposition to closing
the Ashby Square crossover.
RECOMMENDATION:
Staff reconunends that the Board adopt the attached resolution
accepting VDOT's requirement to close the Ashby Square crossover
and requesting VDOT to approve a new crossover at Mall Drive.
083
.....
e
e
CHESTERFIELD COUNTY: At the
regular meeting of the Board
of Supervisors held at the
Courthouse on January 13, 1987
at 7:00 p.m.
WHEREAS, the Northern Area Land Use and Transportation Plan
for Chesterfield county recommends the extension of Mall Drive
from Route 60 to Robious Road, and
WHEREAS, this extension will provide another north/ south
roadway for the Chesterfield Mall area thus relieving congestion
on Huguenot Road, and
WHEREAS, a crossover is not provided on Route 60 at the Mall
Drive intersection, and
WHEREAS, a crossover at this location will provide an
overall benefit to the transportation network planned for the
area, and
WHEREAS, the benefits of this crossover have been reviewed
and discussed with the Virginia Department of Transportation, and
WHEREAS, the Department of Transportation has advised the
County that the existing crossover at Ashby Square must be closed
if a new crossover is approved at Mall Drive.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Chesterfield County hereby requests the Virginia
Department of Transportation to approve a new crossover on Route
60 at Mall Drive.
Vote:
Certified By:
Joan S. Dolezal, Clerk
to the Board of Supervisors
084
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE ~
LTanuar'l 13, 198 R
ITEM NUMBER':
14.D.3.
SUBJECT:
Rermuna Trian~le Road nraina~e Outfall
COUNTY ADMINISTRATORt 5 COMMENTS:
SUMMARY OF INFORMATION:
The Board of Supervisors is requested to approrriate $?5,OnO from
the M.iscellaneous Drainage Capital:~ Improvement ACCOllnt for the
installation of a storm +s~'-'stem at the enn of Rerm11c9.a rrrian(Jl~
Roana
RACK.GROTJND ~
Richmond CoIn Strorage Industrial Park hegan o.e,relopment in earl '7
1977 a Bermuda Triangle R.oad ",vas accepted into th.e state Seconc1.ar"
System in November, 1980. This development included the oqtfall that
is located at the end of Bermuda ~rianqle Road and drops
approximately 125' directly into the James Fiver. The outfal~ is in
a County derlicated easement and at the time of state acceptance was
stabilized. An extremelv larqe ravine has develoned in the easement
due to poor. soi 1 cond~i tions' requir ing stabili ~ a tion t.o ct"\Toicl
additional erosion problems.
When this prohlem was brouqht to the County's attention approxirnatel~
2 years ago staff concluded that it was too extensi,re to he reme~ie~
~ith operating funds. Staf~ includerl a S130,OOO nro~ect to the
capital improvement plan ~o correct this prohlem.
(continut2d)
PREPARED BY: t:/I;l1!c ~.6.../
R~chard~. McElfi~h, ~.E.
.1 nirector .
Environmental Enqineerinq
ATTACHMENTS: YES ~
NO 0
SIGNATURE:
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(', _....._~~
Board Agenda Item
January 13, 1988
Environmental Engineering
Page Two
SUBJECT: Bermuda Triangle Road Drainage Outfall
At approximately the same time the Goyne estate approached the
County with a set of road plans for a perpendicular road at the
end of Bermuda Triangle Road (see attachment). The road and
drainage plans could not be approved as an adequate outfall .does
not exist in the area. Staff also had concerns about addinq
additional water to this existing 3011 pipe and, at the same time,
leaving approximately 10 acres between this proposed road and the
James River that, if developed hy the Goyne estate, would require
another outfall down extremely steep cliffs. After several
meetings with the Goynes, engineers and soil specialists, a set
of approved plans was developed to improve the existing outfall.
This new set of plans involves lowering the storm sewer which
would allow the Goynes to divert approximately 10 acres of land
to this one outfall avoid the disturbance of any additional soil.
The Goyne esta te solici ted bids to construct the improvements
shown on the approved plans and has accepted a bid from Southern
Construction Company in the amount of $74,000. Environmental
Engineering recommends that $25,000 from the Miscellaneous
Drainage Capi tal Improvement Account be applied to the Goyne
estate contract for the following reasons:
1. The County can save approximately $103,000 by consolidatinq
improvement with the Goyne estate.
2. The severe erosion problem existing at the outfall can be
eliminated.
3. The reclamation of t~his outfall will allow approximately
25-30 acres to be developed.
The Department of Environmental Engineering has approved the
plans and reviewed applicable construction documents. The
Goynes are aware that any change orders or additions above the
existing $74,000 contract price are their responsibility.
(continued)
088
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Board Agenda Item
JanuarJ' 13, 1988
Environmental Engineering
Page Three
SUBJECT: Bermuda Triangle Road Drainage Outfall
FlJNDING:
Miscellaneous Drainage Capital Improvement Account
Expenditure
Ralance
FY 87-88
$100,OOCl.OO
Ia PoeDshock Hills
(recoverable)
$ ~3,740a30
2. Falling Creek
20,000.00
Available
S 56,~59a70
DISTRICT: Bermuda
RECOMMENDATION:
Recommend that the Board of Supervisors appropriate 8?5,000 from
the Miscellaneous Drainage Capital Improvement Account ann that
this money be used to pay Southern Construction Company for the
installation of the outfall from Bermuda 'J'rianqle Road to the
James River.
089
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CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AG E NDA
."
" . !
,:-. ,.
MEETING DATE:
January 13, 1987
ITEM NUMBER:
14.D.4.
SUBJECT:
Street Light Installation Cost Approval
COUNTY ADMINISTRATOR' 5 COMMENTS~
SUMMARY OF INFORMATION:
BERMUDA DISTRICT:. Locations approved July 8, 1987. ','
Intersection of Esther Lane and Austin Road
Cost to install light $1,102.00
Intersection of Esther Lane and Florence Avenue
Cost to install light $1,021.00
Intersection of Esther Lane and Gimbel Drive
Cost to 'install light $768.00
CLOVER HILL DISTRICT: Location approved October 8, 1986
Intersection of Kayvee Road and Vickilee Road
Cost to install light $208.00
Location approved August 23, 1987
Intersection of Clovertree Court and Newstead Drive
Cost to install light $808.00
(Continued on next page)
ATTACHMENTS: YES ~
NO 0
PREPARED BY~ 'Ie.~ 'n.... ~ ~..G 1-1' . L.,
Richard M. McElfish, P.E.
Director
Environme'ntal Engineering
SIGN.AT URE =
'r!Ift
COUNTY ADMINISTRATOR
092
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Agenda
January 13, 1988
Page 2
* DALE DISTRICT: Locations approved August 12, 1987
Intersection of Bonnie Brae Drive and Tyme Road
Cost' to install light $931.00
Intersection of Drakeshire Road and Grassmere Road
Cost to install light $1,001.00
Intersection of Falstone Road and Grassmere Road
Cost to install light $989.00
Intersection of Monza Drive and Tyme Road
Cost to install light $931.00
*
NOTE: Funds in the Dale District Street Light Account
will only pay for one of tne four proposed street lights.
, Therefore, if approved, funds will need to be
appropriated.
093
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11200 Iron Bridge RoC/{i
Chester, Virgin fa 23831
~ .
.
VIRGINIA POWER
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! DEC1~1198Zi> !
~~ ENGl~;~'RtNG
'~ V
'<~---//
Thank you for your letter of Auqust 1, 1987 , regarding
estimate number07 522 01500 We have completed our estimate to
install one Lumen High Pressure Sodium Lum;na;r
at Esther Rd and Austin Rd
December 8, 1987
Mr~Larry Douberly
Environmental Engineering
Chesterfield County
P. O. Box 40
C~esterfield, Virginia 23832
Dear Mr. Douberly:
The cost to the County for the installation of this light with
300 ~eErrop wiring is $1a102.00 ,described as follows:
Total Cost of Job $ - J.~'6 f.otJ
Less Revenue Credit
at 4: 1 Ratio
Co~t to County
$
$
4h ~ . 44
I I();;J, 00
#
This cost will be effective for ninety days from the date of this
letter. If we do not receive your authorization to proceed with this
work within the nineth day period we will cancel this project. Should
you require this work to be performed at a later date, please make a
new request and a new cost will be submitted to you.
The necessary engineering and construction work ;s being scheduled
to provide for connection of your service byJan. 20~ 1988 (This con-
nection date may vary slightly in the event of bad weather.) In order
for us to be able to provide service by the above connection date, the
items checked below must be completed by Jan. 4. 1988
XX Letter of authorization returned to Virginia Power
XX Aquisition of right-af-way and/or State Highway Permit
Should there be any questions, or if I can be of any assistance,
p 1 ease do not. hes ; t ate to ca 11 me at 748-5901, ext 4041
S,bncere ~y, \
~~.
Russ Fricke
Service Representative
() Q "~.
~.~ 'I" ~
~~"-""
i' ~,~:>) ,:";:;U;'{lJf.: '~ih,\
r;l' DEe 1~;'ti~'90"7 .~
\n~ Of.J ~ r
\ ~ '~~N:'N cERfNG
Dear Mr. Douberly \,~ ''''?'<\RTtIDtll
Thank you for your letter of Auqust 1. 1987 , "~a'?- ;
estimate number 07 522 01300 . We have comoleted our estimate to
install nnp Lumen High Pressure Sodium Lumina;r
at F~thpr Rd anrl Flnrpn~p Ave.
e
-
December 7, 1987
Mr.Douberly
Environmental Engineering
Chesterfield County
P. O. Box 40
Chesterfield, Virginia 23832
11200 Iron Bn'dge Roatl
Cbest(~ Virginia 23831
.
VIRGINIA POWER
The cost to the County for the installation of this light with
?nn (~er Of=" wiring is S , ,O?1 no described as follows:
Total Cost of Job $ 14R1 nn
Less Revenue Credit
at 4:1 Ratio
Co~t to County
$ 4n? nn.
$1n?1 no
This cost will be effective for ninety days from the date of this
lettera If we do not receive your authorization to proceed with this
work within the nineth day period we will cancel this project. Should
you require this work to be performed at a later date, please make a
new request and a new cost will be submitted to you.
The necessary engineering and construction work is being scheduled
to provide for connection of your service by Jan.20. 1988 (This con-
nection date may vary slightly in the event of bad weather.) In order
for us to be able to provide service by the above connection date, the
items checked below must be completed by Jan. 4. 1988
XX Letter of authorization returned to Virginia Power
XX Aquisit;on of right-af-way and/or State Highway Permit
Should there be any questions, or if I can be of any assistance,
please do not hesitate to call me at 748-5901, ext. 4041 .
Sincerely,
flww ()4
Russ Fricke
Service Representative
n.n~~
..'7 tj
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1 ]200 / rOll IJn"dge Road
Cbest~ Virginia 23831
.
December 8, 1987
VIRGINIA POWER
----.- .
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Mr. Larry Douberly
Environmental Engineering
Chesterfield County
P. O. Box 40
Chesterfield, Virginia 23832
Dear Mr. Douberly
Thank you for your letter of August 1, 1987 , regarding
estimate number 07 522 01400. We have comoleted our estimate to
install one Lumen High Pressure Sodium lumina;r
at Esther Road and Gimbe1 Drive
DEe t1 L11987
The cost to the County for the installation of this light with
200 FGiFr of wiring ;s $ 768.00 , described as follows:
Total Cost of Job
Less Revenue Credit
at 4:1 Ratio
Co~t to County
. .
$.. 1.. 2 30 . 00
$ 462.00
$ 768.00
This cost will be effective for ninety days from the date of this
letter. If we do not receive your authorization .to oroceed with this
work within the nineth day period we will cancel this project. Should
you require this work to be performed at a later date, please make a
new request and a new cost will be submitted to you.
The necessary engineering and construction work ;s being scheduled
to provide for connection of your service by ,~n?O lqR~ (This con-
nection date may vary slightly in the event of ad weather.) In .order
for us to be able to provide service by the above connection date, the
items checked below must be completed by ,lac 4 lQ88
.I
'. Xy Letter of authorization returned to Virginia Power
yy Aquisition of right-af-way and/or State Highway Permit
Should there be any questions, or if I can be of any assistance,
please do not hesitate to call me at 748-5901, exta041 '
Sincerely, {
~~
Russ Fricke
Service Representative
096
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J 4500 AJid/otbiclf J 7J I n lJJi/...~e
Alidlotbinll.. Virginia 231 J 3
December "15, 1987
Douglas Salyers
Environmental Engineering
Chesterfield County
P. O. Box 40
Chesterfield, Virginia 23832
tl
VIRGINIA POWER
Dear Mr. Salyers:
Thank you for your letter of October 21, 1986, regarding estimate number
05-68293-00. We have completed our estimate to install 1 - 8,000 lumen High
Pressure Sodium lum;na;r at Kayvee Road and V;ckilee Road.
The cost to the County for the installation of this light with 13510f wiring
;s $208~OO, described as follows:
Total cost of job
Less revenue credit
at 4:1 ratio
Cost to County
$642 .00'
$434.00
$208.00
This cost will be effective for ninety days from the date of this letter. If
we do not receive your authorization to proceed with this work within the
ninety day period we will cancel this project. Should you require this work
to be performed at a later date, please make a new request and a new cost will
be submitted~to you.
The necessary engineering and construction work ;s being scheduled to provide
for connection of your service by February 12, 1988. (This connection date may
vary slightly in the event of bad weather.) In order for us to be able to
provide service by the above connection date, the items checked below must be
completed by January 28, 1988.
~Letter of authorization returned to Virginia Power
~Aquisition of Right-of Way and/or State Highway Permits
$hould there be any questions, or if I can be of any assistance, please do not
hesitate to call me at 379-4810.
Since ely,
/Ji
~rY
Service Repres
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Sched. Completion Date Letter
CNR 48
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(customerljddreSS)
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02 3 2 3~
Dear Customer:
J
tY.o~ ft. $ AJI!h)S!l:AlJ
(S7f!.lXr ~IMr)
fJR. ~
Thank you for your request for electric service at
The necessary e ng i n ee r~ n 9 a nd con structi on work is being sc h ed u led to provide fa r con nect ion of yo u r servtce by
(This scheduled completion date may vary slightly \n the event of bad weather).
:2-) /5) 'il.~
I '
In order for us to be able to provide service by the above scheduled cqmptetion date~ it will be necessary that you complete the items checked
't, ;.b=,~O~ by . , ' . , '- '-c ~'~ ~~>~:~ ;-' ,:,' . = _: . , " ' .'
-...:.,.... ?' ') / ~bJ.J)g, '-"-' -.. - ." ," ,
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~ .'.0 Instali meter-base 'and <?ustomer's conductors.~ ,: 't~'''''~..
D Ob't~in etectricat~spe~ti~n. ~~ ~
~< " 0 Site graded to withi~ .6~j of finat grad~.'~ . ...~. :~..-,~" .,~:. ~ ,.~ 1 ~ '. ~ .
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If your schedule will permit completion of these items before the required date. please contact me by calling <~ 2 9-lf go 3 .
extension c;;;....-- . In the event that you have not completed these items by the required date, connection of your service will be rescheduled.
and you will be notified of the new schedu~ed compietion date.
Shou Id .there. be any questions, or if I can be of any assistance, please. carl me.
~~~ce re Iy,
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.... .f'II....-fj
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Please refer to Project Number 05 5167 ::jb4oo .','.!::;':' < "~"~~'-:',~' ...' - . ;: -,'
when contacting Vkginia Pow,?r about your service. . , . .t.~~.~' . ~ ,~. . . . .'
" .~
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3(.SeP'~871
w. .. ..... -, (Formerly 9778616m
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e
-
11200 Iron Bridge Roall
Chester; Virginia 23831
.
VIRGINIA POWER
/--:;;. -.Z~
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',<~ ~y
--.::-... 0')_~_7"""'--
Thank you for your letter of 5Ant~mhAr'~ ,q~7 , regarding
estimate number 07 711 00111 . We' have compTete our estimate to
install Tymp Rnnrl ~nd Ronnie B~.~~eOrHigh Pressure Sodium Lum;nair
at .
Mr. Larry Douberly
Environmental Engineering
Chesterfieid County
P. O. Box 40
Chesterfield, Virginia 23832
Dear Mr. Douber1y:
The cost to the County for the installation of this light with
.underoround wiring is $ 931~OO , described as follows:
Total Cost of Job
Less Revenue Credit
at 4:1 Ratio
Cost to County
$ 1393.00
$ 462.00
$ 931.00
This cost will be effective for ninety days from the date of this
letter. If we do not receive your authorization to proceed with this
work within the n;neth day p~r;od we will cancel this project. Should
you require this work to be performed at a later date, please make a
new request and a new cost will be submitted to you.
The necessary engineering and construction work is being scheduled
to provide for connection of your service by llnn 11 1088 (This con-
nection date may vary slightly in the event of bad weather.) In order
for us to be able to provide service by the above connection date, the
items checked below must be completed by Dpr 1RJ 1QR7
X Letter of authorization returned to Virginia Power
X Aqu;sition of right-af-way and/or State Highway Permit
Should there be any questions, or if I can be of any assistance,
please do not. hesitate to call me at 748-5901, ext. 4035 .
Sincerely,
p~~~~,-
Service~Representative
099
e
e
J 1200 Iron Bn"t:/Re ROeltl
Chester, Virginia 23831
.
Mr. Larry Douberly
Environmental Engineering
Chesterfield County
P. O~ Box 40
Chesterfield, Virginia 23832
Dear Mr. Douberly:
Thank you for your letter of Seotember 15, 1987 , regarding
estimate number 07 711 00138 . We have comoleted our estimate to
install 8000 l~men High Pre~sure Sodium Luminair
at Grassmere Road and Orakeshire Road
. The cost to the County for the installation of this light with
underqround wiring is $ 1001.00 described as follows:
Total Cost of Job
Less Revenue Credit
at 4:1 I~atio
Cost to County
$ 1423.00
$ 462.00
$ 1001.00
This cost will be effective for ninety days from the date of this
letter. If we do not receive your authorization to proceed with this
work within the nineth day period we will cancel this project. Should
you require this work to be performed at a later date, please make a
new request and a new cost will be submitted to YOUa
The necessary engineering and construction work ;s being scheduled
to provide for connection of your service bYJnn 11 1qR8. (This con-
nection date may vary slightly in the event of bad weather.) In order
for us to be able to provide service by the above connection date, the
items checked below must be completed by npr ]8, ]QSl
x Letter of authorization returned to Virginia Power
X Aquisition of right-of-way and/or State Highway Permit
Should there be any questions, or if I can be of any assistance.
please do not'hesitate to call me at 748-5901, ext.4035
SincerelYt
f ~ 11.. ~- A .1
Pa~ay~r~~
Service Representative
100
.4'
e
e
11200 Iron Bn'dge Raile/
Cbester, Virginia 2383]
.
VIRGINIA POWER
~ ~...................."!'-....-;
"C'-J ~--......
.- ......... ............
Mr. Larrv Douberlv
Environmental Engineering
Chesterfield County
P. O. Box 40
C~esterf;eld, Virginia 23832
I;".
~ ;:: ~ ;: 1 iJ t !J~.c:""
~~!~~T;' E~;~E;:E~f~ \.~.~.
N OV ~r:~E 1987 ~ ;F::,
~tlG;,t!EERf NG
Dt~i\ R ; ?ifi::NT
Dear Mr. Douberly:
Thank you for your letter of September 15, 1987 , reqarding
estimate number 07 711 00113 . We have completed our estimate to
install 1 - 8000 L~men High Pressure Sodium Luminair
at Falstone Road and Grassmere Rd
The cost to the County for the installation of this light with
underqround wiring is $989.00 , described as follows:
Total Cost of Job
Less Revenue Credit
at 4: 1 Ratio
Cost to County
$ 1451.00
$ 462 .00
$ 989~OO
Thii cost will be effective for ninety days from the date of this
letter. If we do not receive your authorization to proceed with this
work within the nineth day period we will cancel this project. Should
you require this work to be performed at a later date, please make a
new request and a new cast will be submitted to you.
The necessary engineering and construction work is being scheduled
to provide for connection of your service by ,lnnlJ~r\1 11 1999{This con-
nection date may vary slightly in the event of bad weat~er.) In order
for us to be able to provide service by the above connection date, the
items checked below must be completed by rpr lR 1q~7
X Letter of authorization returned to Virginia Power
X Aquisition of right-af-way and/or State Highway Permit
Should there be any questions, or if I can be of any assistance,
please do not'hesitate to call me at 748-5901, ext.40~5 .
Sincerely,
~H~~
Service Representative
101
...
.
e
e
11200 bVll Bridge RO(ltl
Cbester, Virginia 23831
Mr. Lan:y Dauber 1 y
Environmental Engineering
Chesterfield County
P. O. Box 40
Chesterfield, Virginia 23832
Dear Mr It DOuberly:
,."'.j)- .I(j)-~;:;.....:.~~,::'o.
~... I J "")~.
'<. ~~,'\.,\
~;,t{E!.f~fl;ii~q~ x\~\
DEe ,:1' 4'1987. ~:
. ~i- -1,{ .
.
VIRGINIA POWER
:'r.-r~; ;~n:.E':~=: N\JG
.n!:~.i~\ r~ ~~"~~NT
Thank you for your letter of ~tember 15. 1987 , regarding
estimate number 07-711-00110. We have completed our estimate to
install 8000 Lumen High Pressure Sodium Luminair
at ?4onza Dr., and Tvrre Rd.
The cost to the County for the installation of this light with
underground wiring ;s $ 931.00 ,described as follows:
Total Cost of Job
Less Revenue Credit
at 4:1 Ratio
Cost to County
$ 1393.00
$ 462.00
$ 931.00
This cost will be effective for ninety days from the date of this
letter. If we do not reGeive your authorization to oroceed with this
work within the nineth day period we will cancel this project. Should
you require this work to be performed at a later date, please make a
new request and a new cost will be submitted to YOUa
102
DATE
10/22/86
3/11/87
3/11/87
4/08/87
5/27/87
7/08/87
7/08/87
7/08/87
8/12/87
9/09/87
9/23/87
10/14/87
10/14/87
e
e
FY 86-87 STREET LIGHT INSTALLATION COST APPROVALS
LOCATION
Mineola Dr/Centralia Rd
Seti Ct/Cogbill Rd
Temple Ave/Varanda Ln
Dalebrook Dr/Echoway Rd
Ruffin Mill Rd/Walthall Dr
AMOUNT
ESTIMATED
INSTALLATION
DISTRICT DATE
853
Bermuda 3/01/87
257.24* Dale
1,136
Matoaca
419
Dale
933
Bermuda
FY 87-88 STREET LIGHT INSTALLATION COST APPROVALS
Black Oak Rd/Salem Church Rd
Southmoor Rd/Falstone Rd
Seti Ct/Cogbill Rd
Newbys Bridge Rd/Sunnygrove Rd
Falstone Rd/Hopkins
3518 Luckylee Cresent
Dakins Dr/Vickilee Rd
Kingsland Rd/Cochise Tr
1,195
Dale
1,061a92 Dale
***1,249.76 Dale
569..00 Clover Ha
450.00 Dale
892a24 Bermuda
514.00 Clover H.
526.24 Dale
7/15/87
7/15/87
8/15/87
10/01/87
12/15/87
12/15/87
12/15/87
1/15/88
2/15/88
3/01/88
3/15/88
3/15/88
lOa
.
.
Page Two
10/28/87
10/28/87
10/28/87
10/28/87
10/28/87
10/28/87
10/28/87
10/28/87
10/28/87
10/28/87
11/12/87
11/25/87
12/09/87
e
e
Cherylann Rd/Vickilee Rd 467.00 Clover Ha 4/01/88
Twelve Oaks Rd/North Bailey
Bridge Rd 1,451.24 Matoaca 4/01/88
Glen Tara Dr/North Bailey
Bridge Rd 961.24 Matoaca 4/01/88
Bridgewood Rd/Fort Sumter Rd 997a24 Matoaca 4/01/88
Twelve Oaks Rd/Bridgewood Rd *1,023.24 Matoaca 4/01/88
Glen Tara Dr/Bridgewood Rd *997.24 Matoaca 4/01/88
Twelve Oaks Rd/White Manor Ln *997.24 Matoaca 4(01/88
Glen Tara Dr/White Manor Ln *1,096a24 Matoaca 4/01/88
Twelve Oaks Rd/Ohara Dr *997.24 Matoaca 4/01/88
Brookview Dr/Bridgewood Rd *1,158a24 Matoaca 4/01/88
At the end of Shadycrest Ln 1,474.00 Midlothian 4/15/88
Old Gun Road Wa/Silbyrd Dr 274.00 Midlothian 4/28/88
Blithe'Dr/Lively Ln 493.24 Bermuda 5/15/88
*Funds taken from 3 Cent Road Fund
**Funds taken from County Wide Street Light Fund
***Funds originally appropriated at the 7/23/86 Board meeting a The
cost to install the light was increased by $383 due to a change in
the method of installing the light.
***Funds originally appropriated at the 3/11/87 Board meeting.
104
.....""
~ '). "'--...""J
< I:'
CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGE NDA
MEETING DATE: January 13, 1988
ITEM NUMBER:
14.D.5.
SUBJECT;
Street Light Requests
COUNTY ADMINISTRATOR- S COMMENTS:
SUMMARY OF INFORMAT ION:
DALE DISTRICT:
Intersection of Airfield Drive and Whitepine Road
Intersection of Iron Bridge Road and Whitepine Road
Intersection of Beulah Road and Hopkins Road
Intersection of Lori Road and Stable Gate Road
ATTACHMENTS: YES f
PREPARED 8,(~~~"L' qml"~~
Richard M. McElf i -~---P. E .
Director
Environmental Engineering
NO D
SIGNAT URE :
~
COUNTY ADMINISTRATOR
106
(:,
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STREET LIGHT REQUEST
DALE
District
D-:-.~~
r"'... J.. ~
OF REQUES T
December 4, 1987
T?-X ~_~p
79-7
N~_M~ OF REQUESTOR
william H. Howell
ADDRESS
PHONE NUMBER - HO~~
WORK
REQUEST IS.LOCATED AT THE INTERSECTION OF
AND Whitepine Road
Airfield Drive
REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE
. ~ LACED
PLEASE INSTALL LIGHT O~ POLE # OR SET POLE
CO~_~ENTS Requested bv Director of General Serv;~~R
ATTAC~~ENT: (Vicinity Sketch)
IO,
e CHESTERFIELD COUNTY-
&gARD OF SUPERVISORS
HARRY G~ DANIEL, CHAIRMAN
DALE D~STRJCT
JESSE J. MAYES, VICE CHAIRMAN
MA TOACA DISTRICT
G.H.APPLEGATE
CLOY ER HILL DISTRICT
R~ GARLAND DODD
BERMUOA 01 STRICT
JOAN GIRONE
M I DLOTH IAN DISTRICT
p~o~ Box 40
CHESTERFIELD, VIRGINIA 2383g_._._. ~
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MEMORANDuM-.'~\ " . . _.....,~.r. p~~J:
"~i~>>, " .:,': ','. ," .<~ ...
. -. i',-___(\'~"
. '-~"")~JL~:4~);" -
LANE B. RAMSEY
COUNTY ADMtNISTRATOR
FROM: William H. Howell, Director of General Services
TO: Dick MCElfish, Director of Environmental Engineering
DATE: December 4, 1987
SUBJECT: Street Light Request
Please accept this request for installation of three street
lights at the intersection of White Pine Road and Route 10 (2)
and Whi te Pine Road .and Airf ield Drive ( 1 ) . These ~re busy
intersections and particularly during the winter months~ I
believe that these intersections need to be lighted to improve
safety.
There are currently two lights installed at the intersection
of Whi te Pine and Route 10, but wi th the widening of Route 10,
they will have to be moved. Virginia Power can reuse the two
lights in order to reduce the cost of the new installations.
We would prefer to have these two lights as well as the new
light at White Pine and Airfield installed as part of the Street
Light Program in order to facilitate maintenance in the future.
Thank you for your assistance in the matter. If there is a
problem in funding the installation, please let me know as we
can probably assist from the Airport Industrial Park Reserve,
,the Airport budget or my Buildings and Grounds maintenance budget~
~/I ~~~/~
//(//./ . ~ . /~
William H. H we 1 (
cc: Charles Blankenship
Russ Sink - Airport
Economic Development
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STREET LIGHT REQuEST
DALE
District
DATE OF REQUEST December 4, 1987
T.?J{ ~_4.\P 7 9 - 7
Np~~ OF REQUESTOR
William Ha Howell
ADDRESS
PSONE NU~...BER - HO~.E
WORK
REQUEST IS. LOCATED AT THE INTERSECTION OF
AND Whitepine Road
Iron Bridqe Road
REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE
PLACED
PLEASE INSTALL LIGHT ON POLE # OR SET POLE
CO!vf_~ENTS
2 liqhts requested for this intersection. CurrenTly
two. lights are installed but wi'l'l ',.have to be moved wi th the
widening" of Iron Bridqe RoaB. This reauest will facili~~tp
annual maintenance under the County-wide street :.1.'; ght prngrPlm
ATTAC&~ENT: (Vicinity Sketch)
11 (1
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e
STREET LIGHT REQUEST
DALE
District
December 10, 1987
Tll...x ~L~P
D;....TE OF REQUES T
66-8
Np~~ OF REQUESTOR
ADDRESS
PHONE NUMBER - HOME
WORK
REQUEST IS. LOCATED AT THE INTERSECTION OF
AND Hopkins Road.
Beulah Road
REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE
PLACED
PLEASE INSTALL LIGHT ON POLE # OR SET POLE
CO~_~ENTS Citizen requests one additional street liqht at this
intersection due to the new aliqnment of the intersection. The
.
location of the existinq street liaht does not liGht the entirp
area.
ATTACru~ENT: (Vicinity Sketch)
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STREET LIGHT REQUEST
DALE District
DATE OF REQUEST December 1, 1987
T P_X !Jl.....~...P
q~-R
N~~ OF REQUESTOR
Brenda'Seitz
ADDRESS
8600 Staples Mill Road
PHONE NUMBER - HOME
WORK ?? h-qc; on
REQUEST IS. LOCATED AT THE INTERSECTION OF
AND Staple Gate Road
Lori Road
REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE
PLACED
.
PLEASE INSTALL LIGHT O~ POLE # OR SET POLE
COM..T\1ENTS Meets Cr iter ia
ATTAClli~ENT: (Vicinity Sketch)
113
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CHESTERFIELD COUNTY
BOARD OF .SUPERVISORS
AGENDA
MEETING DATE: January 13, 1988
ITEM NUMBER:
14.Da6.
SUBJECT:
Industrial Park Land Price
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The last increase in .the price of land at the Airport Industrial
Park was on June 10, 1987, when the prices were set at $38,OOO/acre
for land side lots and $45,OOO/acre for air side lots. Since then
the County has received six offers for a total of 25.39 acres for a
total gross income of $1,018,860.
A Department of Real Estate Assessments report recommends a price
range of $50,OOQ-$55,OOO/acre.
It is therefore recommended that the asking prices be increased as
follows for the next three sales and further increases of 10% after
each succeeding third sale:
Land Sid~:
Air Side:
$SG,OOO/acre
$55,OOO/acre
It is further recommended that the change. become effective for
offers received after December 31, 1987.
AGI7D31/del
PREPARED BY~
Charles J. Blankenship'
Di~ector of Economic
Development
if.
ATTACHMENTS: YES 0
NO ~
SlGNAT URE :
7S:F~'
COUNTY ADMI NISTRATOR
115
4' (.".
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CHESTERFI ELD COUNTY
BOARD OF ,SUPERVI SORS
AGENDA
MEETING DATE: January 13, 1988
ITEM NUMBER:
14.D.7.
SUBJECT:
Extension of Water and Sewer Lines - WAKO Chemicals USA,
Inc.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The County has adopted a utility inducement program for economic
development to fund the extension of water and sewer lines provided
that the County's share of total cost does not exceed 75% and the
County's costs are repaid from increased taxes within three years.
WAKO Chemicals USA, Ine., a Japanese owned firm, has selected a
site on Bellwood Road and has applied for funding of the required
water and sewer line extensions. (A copy of the application is
attached. )
Following is a financial summary of the project:
Total Cost: $260,000
County's Share: $172,000 (66%)
Resulting Increased Taxes: $ 63 ,,257 /year
$189,771/3 years
Since the proposed County share of the project is 66% and the cost
will be repaid within three years, the appropriation of $100,000
from the sewer extension fund and $72,000 from the water extension
fund for this project is recommended.
ATTACHMENTS: YES ~
NO 0
PREPARED BY~
Charles J. Blankensh p
Director of Economic
Development
Attachments
AGI7D32/del
~~
SIGNATURE: . 1
COUNTY ADMINISTRATOR 16
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Wako
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Wako C hem ~ca I St USA, Inc.
12300 Ford Road, Suite 130, Dallast Texas 75234
ECONOMIC DEVELOPMENT DEPARTMENT
CHESTERFIELD COUNTY, VIRGINIA
APPLICATION FOR FUNDS
FOR EXTENSION OF WATER
AND SEWER LINES
1 .
NAME OF APPLICANT
2 .
IDENTIFICATION OF SITE
3 .
NATURE OF USERS PRODUCT
4.
STATEMENT THAT COUNTY'S
FINANCIAL ASSISTANCE IS
NECESSARY
5 .
COMMITMENT FOR COMPLETION
WITHIN 2 YEARS
6.
PERFORMANCE BOND
7 .
66 'i{COOr'lTY 3.4 WAKO RATIO
.', . ' \ J
8.
COST OF EXTENSION
9.
DEVELOPER/USER CAPITAL
Telephone 2' 4/484~ 7518
The developer is Wako Chemicals USA,
Inc., of 12300 Ford Road, Suite 130
Dallas, Texas 75234.
The site is located on Bellwood Road,
Chesterfield County as indicated by
the hatched area of the attached Map.
Specialty chemicals.
The process for producing
like products on the site is both
capital intensive and adequate water
and sewer utilities are necessary to
enable the applicant to manufacture
the above products.
If the financing required by the
applicant is. granted by the County,
the applicant intends to complete the
project within 2 years from the date
funds are granted by the County.
Developer/User agrees to obtain a Per-
formance Bond to repay the County costs
if the proposed facility is not com-
pleted within 2 years or if the resultant
property tax revenue is not realized
within 3 years of the issuance of a
Certificate of Occupancy.
Developer/User wishes to make the County's
contribution to the utility extension
in the ratio of County 66% and Developer/
User 34%.
It is estimated that the total cost of
the utility extension will be $260,000.00.
It is estimated that the Developer/User
capital investment including land, build-
ing, machinery and equipment will be
in excess of $11,750,000.00.
IJ?
Telex 293 208 WAKO UR(RCA)
FacsimHe 214/484-7243
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CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING OATE~ January 13, 1988
ITEM NUMBER:
14.n.A.
SUBJ ECT:
Approval of Assignment of Rights Under Subdivision
Improvement Agreements from Brandermill to Brandermill
Development Co., Limited Partnership
COUNTY ADMINISTRATOR. S COMMENTS~
SUMMARY OF INFORMAl ION:
For many years the developers of Brandermill have guaranteed
the completion of their subdivision improvements by conditionally
assigning their development loans from Equitable Life Assurance
Society to the County. ( See attached list of outstanding loan
assignments). If, for any reason, required improvements were not
completed by Brandermill, the County could draw money from
Equitable and then complete the improvements using the assigned
loan proceeds. The development partnership, Brandermill, is now
reorganizing+itself into two new development entities in order to
manage the Brandermill Country Club and Recreation Association
through one entity while completing the Brandermill development
using another legal entity. However, majority control will
remain in the same individuals who control the original Brander-
mill general partnership and the overall Brandermill development
scheme will remain unchanged. Under the existing Assignment
Agreements, Jthe County must approve Brandermill's assignment of
all contractual loan obligations to the new development entity,
Brandermill Development Co., Limited Partnership. The County's
ability to guarantee the completion of subdivision improvements
will not be impaired by consenting to the assignment.
PREPARED BY~
e frey L. Mincks
Senior Assistant
County Attorney
(Continued)
ATTACHMENTS: YES)(
NO [J
SIGNATURE: ~ ~ . futr lE-'- 119
COUNTY ADMINISTRATOR
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Agenda Item
January 13, 1988
Page 2
Recommendation: Staff recommends that the County consent to
the assignment of all rights under the Loan Agreements guarantee-
ing the completion of subdivision improvements from Brandermill
to Brandermill Development Co., Limited Partnership subject to
prior assignment thereof from Brandermill to the County and
authorize the County Administrator to execute all necessary
documents upon approval as to form by the County Attorney's
Office.
120
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BRANDERMILL ASSIGNMENTS
Brandermil1 Trade Center $ 6,830.00
East Bluff 44,316.50
Landis End 17,495.00
Cove Ridge 24,400.00
Harbour Hill 13,885a70
Chimney House 73,094.00
Birnam Woods 60,568.20
Brandermill Parkway VIII 20,873.00
Deer Meadow 63,310.10
Turtle Hill 84,267.00
Shadow Ridge 116,764.00
Cove Ridge II 60,271.00
Bright Hope 20,000.00
TOTAL $ 606,074.50
121
t
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
or"
MEETING DATE:
January 13, 1988
ITEM NUMBER:
14aD.~.
SUBJECT:
Request Planning Commission to consider posting
of rezoning application signs
COUNTY ADMINISTRATOR'S COMMENTS: _ ~ <' . ~-0- ,dJ
~1/JJVA{ ct 4-~~~ . - /~./l7;Y}[q ~{//JUJ.-I)-fJJ7/}. 0A14- ~ t-l. .t~ ~
d~~ oI~ MJa1eJ ,1/X}V-P~ rfJJ1t tJ/W ~ .~' J $IfI;t;u
!t7l~, C{~~;/fl~d- rO'flM?! A.
SUMMARY OF INFORMATION:
BACKGROUND:
Supervisors Currin and Sullivan request that the
Planning Commission review and 'prepare for Board
consideration a Zoning Ordinance Amendment which
would require rezoning applicants to post signs
on the property for which a rezoning is requested.
This proposed ordinance change would facilitate and
improve the notification of rezoning requests to
affected nearby property owners and residents. The
current ordinance requires the publication of a public
hearing notice in a local newspaper and notification of
the rezoning request to owners of physically adjacent
property. .
RECOMMENDATION:
That the Board of Supervisors request that the Planning
Commission review and prepare for Board consideration a
Zoning Ordinance Amendment requiring applicants to post
signs on property for which a rezoning is requested.
PREPARED BY~ < ~
Thomas E. Ja on
Director of Planning
ATTACHMENTS: YES 0
NO df
SIGNATURE:
~
COUNTY ADM I NI STRATOR
.122
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGE NOA
MEETING DATE : January 13, 1988
IL/, J;! /(),
ITEM NUMBER~
SUBJECT:
Hopkins/Beulah Intersection
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Board is requested to adopt a
provide safety improvements to
intersection.
resolution asking VDOT to
the Hopkins/Beulah Road
BACKGROUND:
The County has been requested to provide reflectorized pavement
markers at the Hopkins/Beulah intersection to improve the
visibility at night.
RECOMMENDATION:
Staff recommends the Board adopt the attached resolution
requesting VDOT to provide markers and other safety improvements
at the Hopkins/Beulah intersection.
DISTRICT: Dale.
PREPARED BY~
IU-.
. J. McCracken
irector of Transportation
ATTACHMENTS: YES m
NO D
SIGNATURE:
c_.Yc!<<
COUNTY ADM I NI STRATOR
~fA
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CHESTERFIELD COUNTY: At the
regular meeting of the Board
of Supervisors held at the
Courthouse on January 13, 1988
at 7:00 p.m.
WHEREAS, citizens have requested the Board of Supervisors to
improve the intersection of Hopkins Road and Beulah Road by
providing reflectorized pavement markers and other safety
improvements.
NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County
Board of Supervisors requests VDOT to review the Hopkins/Beulah
Roads intersection and provide all necessary safety improvements.
Vote:
Certified By:
Joan S. Dolezal, Clerk
to the Board of Supervisors
. ..,;-
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4406 Pano Court
Richmond, Virginia 23237
December 30, 1987
Mr. Harry G. Daniel, ChaIrman
Chestertield County Board of Supervisors
4833 Melody Road South
Richmond, Virginia 23234
Dear Harry,
The intersection at Hopkins and Beulan which you worked
diligently to put in place is a substantial improvement for tne
community. Traffic is routed through the area more sately and it
appears to me that tewer people are using Fuqua Farms as a bypass.
Harry, thank you for all your efforts in helping to make the
intersection safer.
There are a couple of minor additions which need to be
considered tor the intersection. Because tratLic coming from
Beulah Schoo~ direction must curve around and/or make lane changes
as they approach the intersection, it is important that the street
be well marked and well lighted. It is particularly difticult to
negotiate this area at night and even more difficult at night when
it is raining or foggy.
I have spoken with the county road folks who said they will
repaint the lines on the road to make tnem more visible. I asked
about the small reflective cleats WhlCh we find in many of our
highways today. It was indicated tbat they would have to be
placed in the budget. I don't know how much they cost, but it
would not take many to take care of this intersection.
I talked with another gentleman about additional lighting on
the northeast corner and he said he would place it on tne agenda
for the Board of Supervlsors for their meeting on January 13. Any
lighting wou~d be helpful. Two or three lights placed along
Beulah between the intersection and the school would be a
tremendous help and should help to avoid accidents.
Harry, I wou~d apprec1ate your considering the improvements
to the intersection and supporting them at the January' 13 meeting.
We appreciate all that you do for us in Chesterfield and count
ourselves fortunate to have you repreSenting us.
If you wou~d like to discuss this topic further, please give
me a call (H) 271-1421 or (W) 2al-6612'~.
\.
Sincerely,
~
Charles A. Hudson
!t
I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEET ING DATE:
January 13, 1988
/~ ~.
ITEM NUMBER:
SUBJECT: Reaffirm Adoption of 1988 Legislative Program
COUNTY ADMINISTRATORt S COMMENTS:
SUMMARY OF INFORMATION:
WHEREAS, the 1988 Legislative Program of Cnesterfield County
reflects the needs of a growing county;
WHEREAS, each item on the program is needed to meet these
needs;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Chesterfield County endorses this program in its entirety
and pledges to work in cooperation with the Legislative
Delegation to achieve successful passage of the program.
PREPARED BY:
ATTACHMENTS: YES 0
NO 111
SIGNATURE:
~ ADMINISTRATOR
e
1988 LEGISLATIVE PROGRAM
FOR CHESTERFIELD COUNTY
Adopted by the
Chesterfield County
Board of Supervisors
December 9 t 1987
e
De 1 . 1.
Dicks
Del.
Dicks
Under 3.
Advise-
ment
Under 4.
~dvise-
ment
e
e
1988 LEGISLATIVE PROGRAM
FOR CHESTERFIELD COUNTY
I. COMMUNITY DEVELOPMENT
Create by Special Act 8 Lake Genito Authority for the purpose of providing
a multi-jurisdictional source of water addressing: (a) membership by anoth-
er authority in the authority (ARWA), (b) special voting representation for
Chesterfield t (c) membership by Chesterfield in more then one authority,
and (d) approval of a dam site.
Rationale: Chesterfield, Powhatan. Cumberland and Amelia are now planning
for the creation of a reservoir operated by an Authority to serve the water
needs of those localities for the years beyond 2000. The appropriate mecha-
nism to manage such a facility is a regional Authority similar to that used
for the Appomattox River basin.
2.
Provide for state funding for the Lake Genito project.
Rationale: Since the availability of potable water for Lake Genito will serve
a regional need and perhaps even the needs of Tidewater jurisdictions, the
Commonwealth should support at a minimum the engineering costs to develop
a plan that will provide water for several regions of the Commonwealth. The
cost estimate is $95.000 for a feasibility study.
Add Chesterfield to localities subject to the "proffer" statute applicable to
Loudon and Fairfax County.
Rationale: This change would permit financial proffers and impact fees if
voluntarily offered by developers.
Add Chesterfield to those Counties who may pursue a civil penalty against
violators of the zoning ordinance rather than having to seek a misdemeanor
conviction.
Rationale: Currently the only remedy available to eliminate zoning violations
is to charge violators with misdemeanor crimes. The Courts consider zoning
violations relatively minor offenses and are reluctant to convict because of
the harshness of imposing a criminal conviction. In order to be fair to the
violator and provide a more reasonable remedy, some localities such as
-1-
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(ictor
homas
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Natkins
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Fairfax proceed civilly against zoning violators in which the maximum fine
will be $100 and it would not constitute a criminal conviction.
5 . DELETED
6. DELETED
7.
Add a section to Title 15.1 permitting the County to condition the issuance
of a building permit for a structure using a septic system or well upon the
requirement that the building must connect to public sewer or water when
service is available in front of the building to
Rationale: With the high cost of sewage treatment and construction of sewer
and water lines, the only way the County can reasonably finance capital
costs is if there is some assurance that property owners will connect if lines
are extended past his property.
8.
Support additional funding to improve Pocahontas State Park as a regional
park.
Rationale: Pocahontas State Park is the only park in the state system that
has not received regional and state funding since the completion of a park
for its use as a regional asset. The park is not currently being fully 'used
and requires certain improvements to increase usability.
9.
Amend S 15. 1-491 to provide that requests for variances will not be recan-
sidered within a one year period after a case is denied.
Rationale: This change would provide consistency. with state policy on
rezonings.
Revise the 'maximum now set by state law on fees for'. the'"'review of erosion
and sediment control law from the currently $300 figure to $1,000 to Fees for
such reviews should be subject to the same principal applicable to all other
fees charged by localities: that any fee must be reasonably related to the
cost of providing the service.
Rationale: The cost to the jurisdiction for review and enforcement usually
exceeds $300 to 00 . Localities should be allowed to increased fee charges to
compensate for review expenses incurred by the jurisdiction.
-2-
ror1727 :87Rl
Sen. 11.
Russell
,
~
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""'upport 12.
tern
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~
~
,
~upport 13.
Item
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II. FINANCE
Amend fi 15. 1-162 . 1 to require a public hearing by the Board if additional
appropriations are $500,000 or 1% of budget t whichever is i1greater" rather
than current provision of whichever is "less" for counties with populations in
excess of 100,000.
Rationale: The current Code requirement requIrIng multiple budget hearings
any time an appropriatiooexceeds $500,000 is needlessly cumbersome and
expensive a There are many instances in which the Board merely receives
unanticipated revenue or transfers money received from developers for
highway projects that technically involve budget amendments but are not of
sufficient importance to justify the expense of a public hearing. The Coun-
ty's experience has been that no one has ever shown up for any public
hearing involving mid-year budget adjustments of this small amount.
Support increased funding opportunities from state for new Jail construction
when the locality by agreement agrees to provide certain needs of other
localities.
Rationale: The current cap on State funding for new jail constructiorl is
extraordinarily low and does not provide reasonable incentives for localities
to imp rove the size and q uali ty of their jails. Since a number of jails such
as Chesterfield's serve regional needs J it is reasonable for the State to
provide additional funding sources for those jails that provide regional assets
and need to be expanded.
Support the position of VML/V ACO to grant localities authority to 'adopt a
meals tax.
Rationale: Urban counties are subject to the same fiscal pressures as cities
and provide the same number and type of services. All urban localities that
surround Chesterfield impose meals taxes of 3% to 5%. There no longer
exists any distinction between the types of local services that can be offered
by a governing body in either a city or immune county.
14. DELETED
15. Support a formula for basic state aid to education that takes into account
debt service and construction costs for a growing locality.
i(Still under consideration) Del. Dicks will monitor
,
~
-3-
ror1727 : 87Rl
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Del. 16.
Dicks
~
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l
tWill meati.
-with
~Appropri-
~ations
~Cornmittee
~on this
r
rDel. Dicks
~
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,
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Del.
iWatkins
and Del.
'Dicks
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Rationale: Rapidly-growing counties typically face extraordinary financial
pressures in attempting to meet the educational needs of 8 rapidly -growing
locality. Typically those costs are most difficult to meet in the capital
construction area where school buildings that are built today are dramatically
more expensive than in the pas t ~ For that reason the basic state-aid formu-
1a should take into account those peculiar and large financial requirements to
maintain adequate school facilities that are faced by rapidly-growing localities
that are not currently addressed in the basic state-aid formula.
Rearrange the relationship between ADM and school age population as used
in the distribution of sales tax proceeds so that actual membership is the
more important variable.
Rationale: Suburban growth localities typically have a much larger percent-
age of their school age population attending public schools than is typical in
older city school systems. For that reason the archaic use of the school age
population as a funding factor rather than the average daily membership of
the school system artificially skews the state funding formula when city
school systems are normally educating only a small percentage of their school
age population.
Change the salary requirements imposed by the state on localities so that the
local requirement is based on average salary ranges as opposed to average
salary.
Rationale: Since Chesterfield County is a relatively new school system,
many of its school teachers are on the beginning portion of their salary
ranges. AI though Chesterfield's average salary may be lower than the state
average I its salary ranges are not and Chesterfield is being punished be-
cause of the relatively young age of its teachers.
18.
DELETED
19.
Amend the statutes controlling the Virginia Resource Authority so that if the
Virginia Resource Authority sells securities issued on behalf of local govern-
ments at a profit, any profit or savings must be returned to the locality that
issued the bonds.
Rationale: Self explanatory a
-4-
ror1727 :87Rl
\
'Sena 20.
Russell
~and
~Del. Dicks
,
~
.
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~1a · 21 a
~'Court
'Clerks
,
,Assoc.
~ill
_~ponsor
ra Bill to
~.cover thi s
ten.
~Russe 11
.
~
.
.Dele- 23.
tgation to
piscuss
'W i th VDOT
Commission
Del.
bicks
t
e
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Support request of Chesterfield Historical Society to obtain $50 ,000 from
State Historic Preservation funds for restoration of Magnolia Grange to create
an authentic Federal kitchen.
Rationale: In the last budget biennium the State funded a portion of the
renovation of Magnolia Grange. Although those funds helped transfer
Magnolia Grange into a regional historic asset, there is much work left to be
done in order to complete the renovation.
Support request for a special project for the State Archivist to preserve
Chesterfield's original historic documents.
Rationale: There are numerous of historical documents in the possession of
the Chesterfield Clerk that need to be preserved. There are no local funds
to provide such a service and the State Archivists should be provided such
a fund to develop a project to preserve Chesterfield's historic documents.
22.
Amend 153.1-85 to provide that the Compensation Board must fund all of the
medical costs for jail facilities that spend in excess of 10% of their block
grant amount.
Rationale: For fiscal year 1986-87 the Chesterfield County Jail spent
$118,687 .51 for medical services and medicines but the County only received
$45,491.00 in reimbursement from the state. Because only $754.020.00 is
allocated for medical payments statewide J each locality only receives in
reimbursement a fraction of its expenses. .
III. ROADS
Legislation to require the VDOT to adopt standards similar to federal site
and sound barrier standards and to fund improvements required by those
standards after analyzing the Transportation Committee's recommendations.
Rationale: Site and sound legislation is needed especially in high growth
counties where major highways are near heavily populated residential and
commercial areas.
23a. Amendment to the appropriate section of the State Code permitting
Chesterfield as well as Fairfax to adopt an ordinance requiring disclosure to
potential purchasers of property with 300 yards of a limited-access highway
and signing of a disclosure statement.
~
-5-
ror1727 :87Rl
Jne 1 . 24.
Martin
~
~
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~
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~
25.
t
~Support 26.
~Item
~
~
~
~
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Rationale:
Amend fi 14 .1-466 to permit local governments to create development trans-
portation or transportation improvement districts. As an alternative, clarify
that section of the County Charter relating to the creation of special assess-
ment districts.
Rationale: Locali ties need authority to establish transportation districts,
similar in concept to drainage districts, where development would pay a
pro-rata share of improvements needed for the arterial and major collector
road systems within that district. When incremental development creates the
need for an area-wide road improvement, those projects which take advan-
tage of the improvement should pay a pro-rata share of the cost of the
improvement. Unless the parcels within the area using the highway improve-
ment supply 8 portion of the cost of the project f the taxpayer generally will
be forced to subsidize growth.
Support legislation to authorize localities to impose on developers the
pro-rated cost of road improvements necessitated by the development itself.
Rationale: An equitable arrangement is needed to require some participation
by the developer in roads improvements necessitated by the developer and/or
his projects.
Support creation of a State Trust Fund to match developer or local con-
tributions for highway improvements that are proffered or not otherwise
required by zoning. The fund could be created and administered in the
same fashion as the revenue sharing fund with a statewide total of
$5,000,000.
Rationale: Currently, high intensity commercial developments are not ob-
ligated to improve contiguous roads or intersections even when the develop-
ment itself necessitates the need for the improvements. Those improvements
required by the development must now be paid for from the County's secon-
dary road fund when the County had no real control over whether the
project would be built. Ultimately J improving adjacent roads and inter-
sections necessitated by development, reduces the County's secondary road
fund.
t No 27 . Support legislation to require all trucks carrying trash or debris to be
~ covered at all times.
,
,
-6-
ror1727 :87Rl
~
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.'Vatkins
ill
~
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~Del. 31.
~atkins
,
,
~
,
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Rationale: Because of the large size of Chesterfield and the relative low
density, garbage collectors spend 8 considerable amount of each day carry-
ing their collections to County landfills. In order to safely keep all trash
and debris within the truck, all garbage and trash trucks should be re-
quired to cover their loads while traveling within the County.
Amend fi 33. 1-75 . 1 to accomplish the following revisions:
After all localities have made their designations for state matching funds and
the $5 million Statewide ceiling specified in the Code has not been reached,
Counties desiring to provide more than 25% of the state matching funds or
$500 1000 initial limit t should be given the opportunity to increase their
designation so long as the Statewide ceiling is not exceeded. In addition I
the revenue sharing amount should be increased by a pro-rated amount
based on Tayloe-Murphey population estimates since the elimination of reve-
nue sharing.
Rationale: In order to properly serve the purpose of revenue sharing the
locality needs more latitude in the implementation of the funds.
The County should only be required to pay VDOT revenue sharing funds
after VDOT has incurred costs on a specific project. VDOT now requires
the County to provide the funds prior to actual costs being incurred. The
revision would allow the County to earn interest on our funds until they are
actually needed by VDOT. (Discuss fina11cial implications with VDOT).
Rationale:
30a
Amend the Eminent Domain chapter to permit enhancement value created by
public acquisitions to offset the value of th~ take as well as the value of any
damages. This valuation procedure is the:~~...same process used in federal
courts when the federal government exercises its power of eminent domain.
Rationale: Rapidly growing localities frequently experienced difficulties \vith
property on or near highway corridors already planned. The, process needs
to be amended to allow for more orderly acquisition of property.
Support legislation permitting localities to design and construct secondary
road projects that are funded through the state secondary or primary funds
using those funds if VDOT is unable to design and construct' the project
within a time-table necessary to meet local needs. (Discuss with VDOT).
-7-
ror1727 :87Rl
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Rationale: Legislation now allows counties to design and construct revenue
sharing projects. However, on routine highway projects that are funded
through secondary road or primary roads funds, this flexibili ty is not per-
mitted.
32. Revise VDOT standards providing more flexible traffic control criteria at
school sites and if the County pays for it allow the use of County-adopted
criteria for the installation of traffic control devices.
Rationale: Request of the Board of Supervisors.
Revise the definition of a "manufacturer" within Title 58.1 to clarify when a
business is substantially a manufacturer in order to be eligible for the
machinery and tools tax rate rather than the personal property rate and
amend the Code to provide that the final use by a lessee of personal proper-
ty controls the proper tax classification (i. e. machinery and tools or person-
al property) rather than the use made of the equipment by the owner. (To
be held in abeyance until resolution of the legal questions which may render
the legislation unnecessary.)
Rationale:
IV. ADMINISTRATION OF THE GOVERNMENT GENERALLY
33. Support legislation to provide that the Medicaid Reimbursement Formula for
eligible persons in locally operated nursing homes is equivalent to the formu-
la used for reimbursing state-owned geriatric institutions.
Rationale: The reimbursement formula adopted by the State Health Depart-
ment places the County's Nursing Home in the same category as private,
for-profit nursing homes resulting in a substantial reduction in federal and
state reimbursement to locally operated nursing homes. Since locally operat-
ed nursing homes typically care for the most needy in the same fashion as
state institutions, local nursing homes should be separately classified from
nursing homes operated as businesses.
34. Amend 615.1-550 et. ~ to require same notice and claims procedure if a
plaintiff sues a County employee that is required when a claim is filed
against the County.
Rationale: Current law requires that claims against the County must be first
presented to the Board of Supervisors for possible compromise prior to filing
l~ suit against the County. Increasingly, attorneys are instituting suit against
-8-
ror1727 : 87Rl
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1 . 35 .
tkins
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employees for actions taken in their official capacity as County employees.
Since the attorneys expect the County to pay any award against the employ-
ee, the Board of Supervisors should have an opportunity to consider claims
against employees that are indirectly claims against the County prior to be
sued.
Support repeal of sunset prOVISIon for S 15 . 1-37 . 3 : 7 relating to local option
fire sprinklers for buildings in excess of 50 feet.
Rationale: Legislation enacted in 1986 included a sunset clause of July 1,
1988 to allow time for the State Board of Housing and Community Develop-
ment to include this requirement in the Uniform Statewide Building Code.
The State Board has not included a similar requirement in the United States
Building Code so the state law should not be repealed.
1 a 36 . Provide a statutory mechanism to destroy parking tickets that have been
cks issued but cannot be served because of mistakes, handicapped violations or
out of state drivers.
1. 37.
ect
rtin
l wil138.
li tor
Rationale:
Amend g 15. 1-133. 01 to allow destruction or donation by the Police Dep artment
of unclaimed property which cannot be sold.
Rationale: There is considerable property that the Police Department seizes
for various reasons that lacks any value. The only current approach to
disposing of the property is through an auction. Much of this equipment
and property has been through multiple auctions with no bidders. In order
to permit destruction or donation of the property it requires an amendment
to fi15.1-33.01.
Oppose changes in the Policeman's Bill of Rights that would make the deci-
sion of the arbitration panel binding" rather then advisory or in the alterna-
tive eliminate the Policeman's Bill of Rights and rely on grievance process.
(Policeman now can choose either PBOR or grievance procedure, a choice
unavailable to any other employee group.)
Rationale: The Bill of Rights as it exists is more than equitable for the
Policeman. Any additional changes would be detrimental to other employee
groups in local jurisdiction.
-9-
ror1727: 87Rl
., t
Joel. 39.
Elect
'Martin
,
ill tr~l.
~-o attach
to a Bill
f another
ocality
J
~
~
~nder 43.
Pjvi se-
rnt
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Amend the Code of Virginia to provide that the Director of Mental
Health/Mental Retardation Services is appointed by the governing body of
the County when eSB serves a single locality.
Rationale: Currently the Chapter X Board appoints the Director of Mental
Health/Mental Retardation Services.
40. Amend the Virginia Procurement Act to allow localities to enter into de-
sign -build contracts.
Rationale: Design-build contracts permit a purchaser to contract with both
the designer and builder of a building in a single transaction. In certain
circumstances that approach is more efficient and less costly than separately
contracting with an architect and contractor. For example I the new Parker
Field was built under a design-build concept. State agencies are permitted
the ability to use design -build contracts when desirable and similar authority
should be granted localities.
Include a change in state law to permit local ordinances to allow the de-
struction of vicious dogs and remove the requirement of- having to show that
the dog was habitually vicious or" destructive. ~ ~ ..
Rationale:
42.
Amend 611-41 to add the following additional exception to the normal bidding
requirements: "Upon a determination in writing that purchase of goods,
products or commodities from a public auction sale is in the best interest of
the public, such commodities may be purchased at such auction. The writ-
ing shall document the basis for this determination."
Rationale: Current State law does not p.ermit the county to purchase goods
at an auction sale. There are rare occasions where such a purchase oppor-
tunity would be in the best interest of the County and it is desirable to
amend the Procurement Act to permit such a purchase opportunity.
Amend fi 15 .1-27.1 to increase tl)e abandoned vehicle fee from $50 .00 to
$300.00. In addition, after proper notice to the landowner, if the landowner
fails to accept responsibility for the vehicle t the County may enter the
property and remove the vehicle.
Rationale: The number of abandoned vehicles and complaints is increasing
rapidly in the absence of any effective financial disincentive to eliminate.
-10-
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Del. 44. Amend Title 18.2 to make fleeing a police officer a felony.
Dicks
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Rationale: Increasingly offenders are attempting to avoid apprehension by
police officers by engaging in high-speed that make it difficult for police
officers to apprehend serious criminals. For that reason it is necessary to
increase the penalty for fleeing apprehension by a police officer at high
rates of speed.
45. Insure that any state mandates are fully-funded by the General Assembly.
Rationale:
46. DELETED
-11-
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CHESTERFIELD COUNTY
P.. o. 8OX.40
CHESTERFIELD, VIRGINIA 23832
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M E M 0 RAN 0 U ~M+
TO: Mr. Lane "8. Ramsey)' .... wi
P. o. Box 40.
Chesterfield "VA 23832' ," ,'--' '...,"
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'P''':'_' ,'~~' ~I~~' ':~,''''> 'j':" . ,J"
FRCX'vt: Jesse J" Mayes , , " .. ',~, - -~-' -.-.- ,-..,-----.~ -,.. .,...
Supervisor, Matoaca.Oistrict .
Chesterf i e l~~nty.~' Vi rg in fa;,' '. '-~
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SUBJECT: . Reso lut ion Address i'n9 The 'Q.Ja 1 ity 'of Groundwater And t; -"
Failing We.ll.s af"!dSept lC Systems In Chesterf fa ld County.
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It is believed that the Board of Supervlso~s recognizes the"'
de 1 etar i QUS effect on Ghesterf i e 1 d County's qU":ll i'ty of 1 {f'e ,"'
caused by'-failing wens al'"!,d septic systems which not 'only work
hardship on the property owner, but .also exact a financial hard-
ship on the County' and'nega,tively impact the environment;' there-
,fore, your support of the' resolution listed on,~t:r.e...evers.ed side of
t his memorandum f s requested. ' '.- - · '.' :
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PROPOSED' RESOLUTION
BOARD OF SUPERVISORS
CHESTERFIELD COUNTY, VIRGINIA
January 13. 1988
WHAREAS, Chesterfield County is rapidly becoming urbanized with
i.ncreased 'dens ity which requ ires services that are nO,t
normally associated with rural an<;J less dense lcc~al ities; and.
~EREAS, t)-e Board of .SuJ)ervisors recogn izes the harmfu 1 impact
that fa; 1 ing \.'Jells and septic systems are raving at") property
QY.K1ers. qual ity o.f 1 ife, t.he environment, and the eCooorny in
Chest~rfield County; and
kHAREAS~ to cent inue re 1 ;ance on ~ 115 and sept i6 syst~ in the
davs lOpmer1t of subd ivis ions wi 11 ot11y increase the c'ost
of gover~~t to t he taxpayer:?; ~nd
~EREAS,. it is in tre ~b 1 fc interest for the Board of Supervisors
to take tr.e act ion necessary to enhance the qua 1 ity of the
CotJnty t 5 groundwater and surface water r-esoorces; and
.' -, t ~ ' -... . .
. .' . ~EREAS~ 'it.. is~ c,C?fll1lOI""'ly. accepted tha,t cpntam.in~ted~ wa~ter r-eg~t jve ly
.~~) ,',~. .,t~~.,~ affects~~tr.e 'facer chain ~as ~ll' as ~the- t-ealth of sane of the
. '.... ~l.-.' ;': .~~ res i dents'. of ~ tfe Count ; '- and ,,- ~.~". .\.~~d\!.. ~ "~! '~.~ .. .r'.-'" ,
.~ . .:'.' 't~. < t,... ~.. .. ,...~ i;'t. ~ .....;...,.; ,t., .. ;..'n.... . ~ .: Y i;', t:.O b. l ~;;".(''''':':: ',:.c .-' ~~...)":. ~ t.... .'. 1),;,1 ...:\,..... .
,:, :.t~~.~~~/ r~hej39~.r.:d 'o,<:ruperVi~or,~">~': no./ ~a,king a~t i~hf cur~a 11 fur~her
':0 · ;:';i' ,,'", \,~.onta,1"[11n~t,i00. of t~ Sount,~~~; .gC'~n~~;ef""b~. c,cntl"'olmg the use
. of the land above 1t,' and by requ it" lng' p...Jb'11c water ang s~ge
in subdivisions. .
, : !oS i ; f l,.;'J ft,::~' J ii\ :~:... J~ ~:~~'! ~.;: d... : ....:~ ... ,~'-.' ;,.. ~~;'~' ,~',,! :, \0"-' (,~'" -...~... ~., ~ ..... ~ ~~ ;'.1 J..,.: ':; :~ i.L~;.t: i,
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NOW.' THEREFORE" BE IT'~ RESOLVED:' trat the Chesterf ie ld County Plann ing
ConYnissic.n is directed to withhold approval of any tet1tative
, ,,' ,. s1.:Jbdiyis~.on or renewal of any tentative sub:::livision that is Pl"'oposed
~,,' : ~~' ", ~'tt;:hc;)'.lt, '~,ri 'l.'~ z J n~ pU,b 1 i c water> and., p.J b 1 ; c s'ewer sel"'V ices ; and
4 ~ . \ : ,",-. ...,/ ~ .. .' ~ ..~ .., . rt#' . .. . ,~~ '''' .. p
" ~:.~8E IT~':FbRTHER.'RESOLVED: that tr.e County Administr-ator is directed to with-
! ", ,.'";';.....-<<'110") d " fssuanc'e"of b..Ji ld ing perm its fol'" any subd iv is i on not u:t i 11 zing
. ..... ... pt.JQ ~ 5 C, Water and/or plJb 1 i c s~r pray i dad such se,...v ice i s .~.i t;h in
1l~ f~~""~ ~ t_, ..~ ~.O.O 'feet of the app 1 i cant f s property 1 ine.
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~ ". SlJPERViSoRSi~ G:" bf"':~~APP legate
. 9- F.. O-Jrrin, Jr.
tl\ ~ ,.. ~ .... ~. - } ~/ ~~ 'Ha r r y G. Dan; e 1
Jesse J. Mayes
Maurice 8. Sullivan
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COUNTY ADMINISTRATOR
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M E ~M 0 RAN 0 U M
CHESTERFIELO'COUNTY
P.. O. BOX 40
CHESTERFI,E7~:' .V,I~.~N!.~, 2_3832: '
January 6, 1988
t,.
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TO: ~onorable G. H. Appl~at~
1'112 Buford Road
Richmond VA 23235
, '~
FRCM: Jesse J. Mayes ~
Superv i s~r , ,. Ma~.~ca 0 ~~s~r ~,ct
SUBJECT: Resolut;~ Addressing Solid and Hazardous Waste
,
DATE: January 6, 1987
It is be 1 ieved thE:lt the Board of Supervisors of Chesterf ie 1.d
ec.unty sr.c.u ld take a so 1 fd t:JC)S it 10rt 01 the need for an ear ly
so lut ion to the so 1 id and Jlazardous waste prob lams tltat face
tr.e"County, State, and Nation;
I . .
A proposed County pos it ion is inc luded in tr.e proposed rasa lut ion
on tt"le reversed side of this memorandum for possible modificaticn .~:.
and appl"'ova 1 by tt1e Board on January 13, 1988. L
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RESOLUTION
SOARD OF SUPERVISORS
CHESTERFIELD COUNTY
1988
e
~EREAS, Each year over 150 m.; 111 e>n tons of garbage are produced
in the Unfted States - almost a ton for every man, woman
and chi 1 d ~
WHEREASt To dispose of this staggering amount of waste~ landffl1s
are used which consume more than 23tOOO acres of u~ s~
land every year.
WHEREAS~ Data obtained by the Environmental Protection Agency (EPA)
in 1986 indicates thatt of the more than 9.000 available
municlpal landfills in the U.S., between 10 and 20% are
under active investigation for violations ranging from
groundwater contamination to air contamination.
WHEREAS. Essential aquifers have~become dumping grounds for leaching
landfills, runoffs of fertlizers and pesticides, leaking gasoline
storage tanks and the lfke. Possible groundwater leachate makes the
epproval of new landfillfng unacceptab1e; and, as. legislative
mandates enforce new designs and construction, the costs of the
operation of new landfills will escalate.
WHEREASt Landfill space is precious and must be wisely used to ensure
adequate space for future generations; to that endt the EPA has
already begun supporting legislation which will greatly restrict
1andff11ing except for the ash that 15 produced through resource
recovery.
WHEREAS, The best way to control the quality of ground water is to control
the land use above it by placing a moratorium on new landf;lls~
WHEREASt Chesterf1eld County ;s faced with finding an environmentally accept-
able solution to the County solid waste problem; and, it is a
decision that cannot be put off. ~
NOW, THEREFORE BE IT RESOLVED, that the Chesterffeld County Super-
visors on January 13~ 1988 petition the Governor d the State
Legislature to take immediate action to ~6a~~~~ the solid and _
hazardous waste problems in Virginla on ~y~~~~ ~
FURTHER BE IT RESOLVED, that solid and haza dous waste problems be addressed ~
on a regional and state wide basi ~ and that consideration be given ~
to regional systems technology · eluding resource recovery 7 and
waste-to-energy systems, des; ed to process all solid waste without
the need for pre-sorting hredding.
G. H. Applegate
y!J
C.. F. Currin
Harry G. Daniel
Jesse J. Mayes
Maurice 8~ Sullivan
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CHESTERFIELD COUNTY
P. 0.. BOX 40
CHESTERFIELD, VIRGINIA 23832
MEMORANDUM
January 6, 1988
TO: Honorable G. H. Applegate
1112 Buford Road
Richmond VA 23235
FROM: Jesse J. Mayes ~
Supervisor, Matoaca District
SUBJECT: Resolution Addressing Solid and Hazardous Waste
DATE: January 6, 1987
It is believed that the Board of Supervisors of Chesterfield
County should take a solid position on the need for an early
solution to the solid and hazardous waste problems that face
the County, State, and Nation;
A proposed Cou~ty position is included in the proposed resolution
on the reversed side of this memorandum for possible modification
and approval by the Board on January 13, 1988.
I
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CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AG E NDA
.. ,
MEETING DATE:
January 13, 1988
14.E.l.
ITEM NUMBER~
SUBJECT:
UTILITY PUBLIC HEARING: Ordinance to Vacate a Portion
of Easy Street
COUNTY ADMINISTRATOR1 S .COMMENTS:
~~J A-ff^OV~
SUMMARY OF INFORMATION:
Staff requests the Board to adopt the attached ordinance to
vacate a portion of Easy Street in Gay.Farms Subdivision.
Background:
Staff has received an application from Mr. and Mrs. J. S. Black
and Mr. and Mrs. James R. Spitler requesting the abandonment and
vacation of a portion of Easy Street as shown on the attached
pi.at". The Blacks and the Spi tIers have experienced problems wi th
vandalism, dumping and disturbances along this stub road portion
of Easy Street.
This portion of Easy Street in Gay Farms was constructed to serve
the adjacent property when it developed. Since the adjacent
property is owned by the YMCA and the development plan calls for
a fence and buffer along the southern line, this access will not
be used.
PREPARED BY~
YES rg
NO 0
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COUNTY ADMINfSTRATOR
123
SIGNATURE:
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Agenda Item
January 13, 1988
Page 2
On May 27, 1987, the Board adopted a resolution and order to
abandon this portion of Easy Street, and on October 30, 1987, the
abandonment from the Secondary System of Chesterfield County was
approved by the Virginia Department of Transportation.
The County will retain the necessary easement for the existing
water line.
Recommendation:
Staff recommends that the Board adopt the attached ordinance to
vacate a portion of Easy Street.
District: Bermuda
124
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
January 13, 1988
14.E.2.a.
ITEM NUMBER;
SUBJ Eel:
Approval of a Land Trade for the Ettrick Pumping
Station Improvements
COUNTY ADMINISTRATOR. S COMMENTS:
fuafihn~J A-(dpto~
SUMMARY OF INFORMATION:
Staff requests the Board to approve a contract between Joshua G.
Greenwood and Ingrid M. Greenwood, (his wife) I and the County for
a land exchange involving the rehabilitation of the Ettrick
Sewage Pumping Station and set a public hearing for February 10,
1988, at 7:00 p.m. to consider the conveyance of the parcel in
the land trade.
Background:
In order to rehabilitate the Ettrick Sewage Pumping Station
additional land and easement are required. Staff has negotiated
a contract for a land trade with Joshua G. Greenwood and Ingrid
M. Greenwood for their interest in parcel 3 and an easement over
parcel 4 on the attached plat in exchange for the conveyance of
parcel 1 which is currently owned by the County. (A public
hearing is necessary for the conveyance of parcell)
Under the contract the County will reserve an easement for
ingress and egress and utilities across parcel 1 for access to
the pumping station.
PREPARED BY~
ATTACHMENTS: Y.ES BJ
NO 0
SIGNATURE:
dl#(
COUNTY ADMINISTRATOR
12~
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.
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-
Agenda Item
January 13, 1988
Page 2
Recommendation:
Staff recommends that the Board authorize the County
Administrator to execute a contract for a land exchange wi th
Joshua G. Greenwood and Ingrid M. Greenwood and set a public
hearing for February 10 I 1988, at 7: 00 p.m. to consider the
conveyance of the parcel by the County.
District: Matoaca
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AUSTIN BROCKENBROUOH & ASSOCIATES
CONSlR.. 1"'0 ENQINEERS llANO SURVEYORS
CHE S T ER . VIRO INIA
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
January 13, 1988
ITEM NUMBER:
14.E.2.bal.
- SUBJECT: Authorization to Proceed with Condemnation of a
Permanent Water and Temporary Construction Easement for
the Installation of a 16 Inch Water Line - Contract
Number W87-40C/3
COUNTY ADMINISTRATOR' S COMMENTS~
&o7WUA[ ~~
SUMMARY OF INFORMATION:
Staff requests the Board to authorize the County Attorney to
proceed with condemnation of a permanent water and temporary
construction easement across Tax Map 75-10(1)6, 7501 winterpock
Road.
Background:
On November 9., 1987, the following offer was made to the owners
listed below for the purchase of a permanent water and temporary
construction easement for the installation of a 16 inch water
line.
Mr. Kenneth P. Jones and Mrs. LaVerne B. Jones
$1,068.00
Since this offer has not been accepted and no counteroffer has
been made, and since the contract for the installation of the
wa te r 1 ine ha 5 been awarded, i tis nece s s ary to proceed wi th
condemnation on an emergency basis. Staff will continue to
negotiate with owners to reach an agreement.
PREPARED BY~
ATTACHMENTS: YES ED
NO 0
SIGNAT URE :
d#t
COUNTY ADMINISTRATOR
13.1
e
e
-:.4 1 -',
Agenda Item
January 13, 1988
Page 2
Recouonendation:
Staff recommends that the Board authorize the County Attorney to
proceed wi th condemnation on an emergency basis and exercise
immediate right of entry pursuant to Section 15.1-238.1 of the Code
of Virginia, and that the County Administrator be instructed ~
notify the owner by certified mail on January 14, 1988, of the
County's intention to take possession of the easement.
District: Matoaca
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PLAT SHOWING EASEMENT TO BE
ACQUIRED CROSSING THE LAND NOW
BELONGrNG TO KENNETH P.. JONES AND
LAVERNE B. JONES
MATOACA DISTRICT
C HES T E R FIELD COUNT Y. VIRGINIA
NO T [ : MER01AH .. ~GIIA ITATI! GRIJ.
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CONSTRUCTION EASEMENT ENCLOSED ~N GREEN __
OA T E: SEPTEMBER II., 1981
R. STUART ROYER 8 ASSOCIATES, INew
CONSUl TING ENGlNEERS AND SURVEYORS
RICHMOND I VlRGIN1A
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CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
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MEET ING DATE :
January 13, 1988
ITEM NUMBER:
l4.E.2.b.2.
SUBJECT: Authorization to Proceed with Condemnation of a
Variable Permanent and Temporary Construction Easement
for the Installation of a 16 Inch Water Line - Contract
Number W87-40C/l
COUNTY ADMINISTRATOR1 S COMMENTS:
R-u-OtWiWAJ ~ffYt(}(j~(
SUMMARY OF INFORMATION:
Staff requests the Board to authorize the County Attorney to
proceed with condemnation of a variable permanent water and
temporary construction easement across Tax Map 75-6(1)2
winterpock Road.
Background:
On December 22, 1987, the following offer was made to the owner
listed below for the purchase of a variable permanent water
easement and temporary construction easement for the installation
of a 16 inch water line.
Jeanette F. Osborne
14301 Hull Street Road
Chesterfield, Virginia 23832
$3,060.00
Since this offer has not been accepted and since the contract for
the installation of the water line has been awarded, it is
necessary to proceed wi th condemnation on an emergency basis.
Staff will continue to negotiate with owner to reach an
agreement.
PREPARED BY~
ATTACHMENTS: YES Ii]
NO 0
SIGNATURE:
'~
COUNTY ADMINISTRATOR
I,!} .:-
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Agenda Item
January 13, 1988
Page 2
Recommendation:
Staff recommends that the Board authorize the County Attorney to
proceed wi th condemnation on an emergency basis and exercise
immediate right of entry pursuant to Section 15.1-238.1 of the
Code of Virginia, and that the County Administrator be instructed
to notify the owner by certified mail on January 14, 1988, of the
County's intention to take possession of the easement.
District: Matoaca
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OS BORN E MATOACA DISTR J CT
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DA T [I 8!:PlEM8ER 11. "87' \
f'EV t NOVEMBER 11 i .1967.
. ~ ,:, R. STUART ROYER 8 ASSOC.fA TESt INC.
": CONSUL ltNG ENGtNEERS AND SURVEYORS
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CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGENDA
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MEET ING DATE ;
January 1.3, 1988
ITEM NUMBER:
14.E.2.b.3.
SUBJECT: Authorization to Proceed with Condemnation of a
Permanent Water and Temporary Construction' Easement for
the Installation of a 16 Inch Water Line - Contract
Number W87-40C/8
COUNTY ADMINISTRATOR'S COMMENTS:
(da&;7JtflLfAJ- J,~(jv-6-{
SUMMARY OF INFORMATION:
Staff requests the Board to authorize the County Attorney to
proceed with condemnation of a permanent water and temporary
construction easement across Tax Map 75-10(1)11, 7901 Winterpock
Road.
Background:
On october 22., 1987, the following offer was made to the owners
li.sted below for the purchase of a permanent water and temporary
construction easement for the installation of a 16 inch water
line.
Mr. Charles A. Miller and Mrs. Shirley C. Miller $835.00
Since this offer has not been accepted and no counteroffer has
been made, and since the contract for the installation of the
waterline has been awarded, it is necessary to proceed with
condemnation on an emergency basis. Staff will continue to
negotiate with owners to reach an agreement.
PREPARED BY~
ATTACHMENTS: YES fpI
NO [J
SIGNATURE:
~
139
COUNTY ADMINISTRATOR
'J
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"1
Agenda Item
January 13, 1988
Page 2
Recommendation:
Staff recommends that the Board authorize the County Attorney to
proceed with condemnation on an emergency basis and exercise
inunediate right of entry pursuant to Section 15.1-238.1 of the
Code of Virginia, and the County Administrator be instructed to
notify the owner by certified mail on January 14, 1988, of the
County's intention to take possession of the easement.
District: Matoaca
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PLAT SHOW'NG EASEMENT TO BE
ACQUIRED CROSSING THE LAND NOW
BELONGING TO CHARLES A. MILLER AND
SHJRLE Y C. MILLE R
M A TOACA DISTRICT
CHES T E RFIELO COUN T Y t VIRGiNIA'
NOT E ~ M[AII)'IAM t! W<;NI. IT.lT[ GIm.
N01E: P[IlMANE....T EASEMENT [NCLOSEO iN ReO ~
CONS TRue TJON EA SEMEt..n ENCLOSED iN GRE[N ____
OA 1 E ~ SEPl EMBER 1'8. ee7
R. STUART ROYER 8 AssoCtA TES~ ~NCt
CONSUL lING ENG1NEERS AND SURVEYORS
RICHMOND . V1RGINIA
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
..~"
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MEETING DATE:
January 13, 1988
ITEM NUMBER:
14.Ea2.b.4.
SUBJECT: Authorization to Proceed with Condemnation of a
Permanent Water and Temporary Construction. Easement for
the Installation of a 16 Inch Water Line - Contract
Number W87-40C/IO
COUNTY ADMINISTRATOR' 5 COMMENTS:
~iUlJ 1pr~
SUMMARY OF INFORMATION:
Staff requests the Board to authorize the County Attorney to
proceed with condemnation of a permanent water and temporary
construction easement across Tax Map 75-10(1)16, 8106 Winterpock
Road.
Backqround:
On October 22, 1987, the following offer was made to the owners
listed below for the purchase of a permanent water and temporary
construction easement for the installation of a water line.
Mr. James G. Keith and Mrs. Marlene M. Keith
$184.00
Since this offer has not been accepted and no counteroffer has
been made, and since the contract for the installation of the
water line has been awarded, it is necessary to proceed with
condemnation on an emergency basis. Staff will continue to
negotiate with owners to reach an agreement.
PREPARED BY~
ATTACHMENTS: YES IR
NO D
SIGNAT URE :
. r!/JI<
COUNTY ADMINISTRATOR
113
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...~./ Agenda Item
January 13, 1988
Page 2
RecoJDJDendation:
Staff recommends that the Board authorize the County Attorney to
proceed with condemnation on an emergency basis and exercise
immediate right of entry pursuant to Section 15.1-238.1 of the
Code of Virginia, and that the County Administrator be instructed
to notify the owner by certified mail on January 14, 1988, of the
County's intention to take possession of the easement.
District: Matoaca
111
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PLAT SHOWING EASEMENT TO BE
ACQUIRED CROSSING THE LAND NOW
BELONG1NG TO JAMES G. KEITH AND
MARLENE M. KEITH
M ATOAC A DI 5 TR leT
CHESTERFIELD COUNTY. VIRGINIA
NOT ( : ".IEJlI)(AN tI V~GN" STATf CRO.
NOT[~ PEn"AAN[Nl EASE~(NT [NCLO!i[O IN RED __
CONS TRUeTlO.., E_SEMENT ENCLOSED IN GREEN __
DA T E r SEP lEMMA te. 1'911
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R.. STUART RO YER B ASSOCIA lES~ INC.
CONSUL liNG ENGINEERS AND SURVEYORS
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CHESTERFIELD COUNTY
BOARD OF SUPE RV I SORS
AG E NDA
-.
MEETING DATE:
January 13, 1988
ITEM NUMBER: 14 . E. 2 . b. 5 ·
SUBJECT: Authorization to Proceed wi th Condemnation of a
Permanent Water and Temporary Construction Easement for
the Installation of a Water Line Contract Number
W87-40C/12
COUNTY ADMINISTRATOR1S COMMENTS:
~~. 4jYta1flr{
SUMMARY OF INFORMATION:
Staff requests the Board to authorize the County Attorney to
proceed wi th condemnation of a permanent water and temporary
construction easement across Parcel 75(1)16 winterpock Road.
Background:
On October 21, 1987, the following offer was made to the owners
listed below .for the purchase of a permanent water and temporary
construction easement for the installation of a 16 inch water
line.
Mr. Cabell S. Barden and Mrs. Nora K. Barden
8209 Bethia Road
Chesterfield, Virginia 23832
$265.00
The owners have made a verbal counteroffer in the amount of
$1,000.00. Since staff feels this offer to be excessive, and
since the contract for the installation of the water line has
been awarded, it is necessary to proceed with condemnation on an
emergency basis. Staff will continue to negotiate with ow e to
reach an agreement.
PREPARED BY~
ATTACHMENTS: YES iii
NO [J
SIGNATURE:
~
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, ,
COUNTY ADMINISTRATOR
147
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Agenda Item
January 13, 1988
Page 2
RecolIDDendation:
Staff recommends that the Board authorize the County Attorney to
proceed with condemnation on an emergency basis and exercise
immediate right of entry pursuant to Section 15.1-238.1 of the Code
of Virginia, and that the County Administrator be instructed ~
notify the owner by certified mail on January 14, 1988, of the
County's intention to take possession of the easement.
District: Matoaca
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0.8.493 PG. 129
co 75-@-16
. NS TRUCTION
EAsEMENT
PERMANENT E
. 20t ' AsEM NT
50.
STATE ROUTE I
621
PLAT SHOWING EASEMENT TO BE
ACQUIRED CROSSING THE LAND NOW
BELONGING TO: C. S. AND N. K. BARDEN
MATOACA DISTRICT
CHESTERFIELD COUNTY. VIRGINIA
NOTEpERMANENT EASEMLNT ENCLOSED 1N RLO ...
,CONSTRUCTION EASE:MtNT ENCLOSED IN' GREEN ...
NOTE~ MERIDIAN IS VIRGINIA STATE GRID -""
I . ~ ";:
OA 1 E : AU G . 20, , 9 B 7
REV: SEPTEMBER- I. t 987
REV, SEPTEMBER 19 ,'987
R. STUART ROYER & ASSOCIATES
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CONSULTING ENGINEERS.- AND SURVEYORS
RICHMOND. VIRGINIA
SCALE. r. 50.
8721
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
"
MEETING DATE:
January 13, 1988
ITEM NUMBER:
14.E.3.a.
SUBJECT:
Approval of a Quitclaim Deed for a ~ortion of a
Temporary Variable width Drainage Easement
COUNTY ADMINISTRATOR' 5 COMMENTS:
fu()ftl~-J 1,/Yl {}Vb!
SUMMARY OF INFORMATION:
Staff is requesti'ng the Board to authorize the Chairman of the
Board and the County Administrator to execute a Quitclaim Deed to'
vacate a portion of a temporary variable width drainage easement
previously dedicated to the County.
Background:
The previous. property owners dedicated a temporary drainage
ea.sement for the conveyance of a runoff storm water until the
property would be developed. The present owners are now
developing the property, and are conveying easements to take the
place of the existing easement.
RecoJlDllendation:
Staff recommends that the Board authorize the Chairman of the
Board and the County Administrator to execute a Quitclaim Deed to
vacate a portion of the temporary variable width drainage
easement, subject to the dedication of the necessary easements to
replace the existing easement.
PREPARED BY~
District: Midlothian
ATTACHMENTS: YES fl
NO [J
SIGN.AT URE :
~
COUNTY ADMINISTRATOR
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2540 PROFESSIONAL RD.
RICHMOND t VIRGINIA J. N. 86' 1
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
~
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MEET ING DATE ~
January 13, 1988
ITEM NUMBER:
14.E.3.b.
SUBJECT:
Acceptance of Deed of Dedication along Mt_. Pisgah Drive
from Buckingham Associates
COUNTY AOMINISTRATOR1 S COMMENTS:
~_~ J A-ffYt~P
SUMMARY OF INFORMATION:
Staff request the'Board accept the conveyance of a 'variable width ~
strip of land along Mt. Pisgah Drive from Buckingham Associates,
and authorize the County Administrator to execute the necessary
deed.
Background:
It is the policy of the County to acquire right of way whenever
possible through development to meet the ultimate road width as
shown on the Plan 2000. The dedication of this right of way
conforms to that plan.
Recommendation:
Staff recommends that the Board accept the conveyance of this right
of way and authorize the County Administrator to execute the
necessary deed.
District: Midlothian
PREPARED BY~
ATTACHMENTS: YES 1:11-
NO [J
SIGNATURE:
c1~
COUNTY ADMINISTRATOR
151
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Date:June 6; .J~8'7
Scale: I "~O '
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501 ""Branchway Road ..Richmond, Virginia 23236 · 794...0571
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
~
MEETING DATE:
January 13, 1988
ITEM NUMBER:
14.E.3.c.
SUBJECT:
Request for Permission to use a 50' Right ,of Way for 2
Driveways
COUNTY ADMINISTRATOR' S COMMENTS~
~J A-tr~
SUMMARY OF INFORMATION:
Staff requests the Board to grant permission to Melvyn and Cindy
Silver and Edward E. Willey, Jr. to locate their driveways within
a 50' right of way in Salisbury, West Kennet Section.
Background:
Staff has received a request from Melvyn and Cindy Silver and a
request from .Edward E. Willey, Jr. to locate driveways to their
homes within a 50. wide right of way between Lot 1 Block C and
Lot 15 Block A of Salisbury, West Kennet Section.
Mr. Willey received a variance from the Board of Zoning Appeals
on December 2, 1987 to construct a home on 20.26 acres at the
terminus of the 50 foot right of way. He proposes to use the
right of way to construct a driveway to his parcel as shown on
the attached plat "An.
Mr. and Mrs. Silver have an existing drive which was constructed
in 1980 by the builder of their home which is currently located
within the right of way as shown on plat "Bn. Mr. Silver ~as
agreed to shift his driveway to accommodate the seCQ riveway
proposed by Mr. Willey.
PREPARED BY~
ATTACHMENTS: YES liD
NO 0
SIGNATURE:
.j;J~
COUNTY ADMINISTRATOR
lS~
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Agenda Item
January 13, 1988
Page 2
Recommendation:
Staff reconunends that the Board authorize both Mr. and Mrs.
Silver and Mr. Willey to locate their driveways within the 50
foot right of way as shown on sketch "e" attached, with the
understanding that they be required to relocate them at their
expense if they interfere with County Utilities or future road
construction. ~.
District: Midl~thian
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car eluUy estahltsherl hv il I r ans" tape survey and unfess 01 herwi~p. shown.
ther e are no vi~ihle eascnlf~nts Of cncroar.hments either way ar. ross fhe prop.
r.n V line. Sf!P. Itt'p. f eport tOI p.a~emen Is amI fP.~t dr.! ivp C{IVenant5; Whfr.h
may nnt be shown on Ihis pIaL
GEORGE STEPHENS ASSOCIATES
A s~n[i(tt P.rt wr' h
Pilf:iLJlh. Simmnns .~ At:."nciah-!.l:i. t. rd
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
l_
MEETtNG DATE:
January 13, 1988
ITEM NUMBER~
14.E.3.d.
SUBJECT=
Acceptance of Deed of Dedication along Genito Road from
Victorian Square Partnership LTD., A "District of
Columbia Limited Partnership
COUNTY ADMINISTRATOR'S COMMENTS:
~~-J Affk~
SUMMARY OF INFORMATION:
Staff request the' Board accept the conveyance of a 15' strip of
land along Genito Road from Victorian .Square Partnership LTD., A
District of Columbia Limited Partnership, and authorize the
County Administrator to execute the necessary deed.
Background:
It is the policy of the County to acquire right of way whenever
possible through development to meet the ultimate road width as
shown on the Plan 2000. The dedication of this right of way
conforms to that plan.
Recommendation:
Staff recommends that the Board accept the conveyance of this
right of way and authorize the County Administrator to execute
the necessary deed.
District: Clover Hill
PREPARED BY~
ATTACHMENTS: YES ua
NO D
SIGNAT URE :
AX
COUNTY ADMINISTRATOR
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Ptopeny Owner: JljImes Homer ..... IS ' .:JTA/P TO t5r O~DI(".JIre.o .,0
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Prelent, Owner. : Victorian Square PartnershIp L TD~
Deed Book 1801 PgAl Turner Property.
Deed 800 It 1801 Pg~ 1 Other Propertle.
Aql,Jlred Sept~ 25..1986
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Vlctorl!llo Square Partner.hlp L TO.
Tax Mop ~o. 49 10 (1) 14,'42
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15 Ft. Strip Of Land Along Genlto Road To Be Dedi cated
.To The County Of Chesterfield. Acro.. The Property Of
_Vlcta ria n Square Par t net-hip. Ltd. In Clover Hill and
Mld.IothJan DJstrlct.~ Chealerfleld County. VlrQlnlA
RICHARD L.. BOWEN AND ASSOCIATES
t;lOOO Blulttr BOUJ.YI1c1 CI....J.l\d.Ohh.. .. 4120
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CHESTERFIELD COUNTY
BOARD OF $OPE RV I SORS
AG E NDA
January 13, 1988
MEETING DATE:
SUBJECT:
ITEM NUMBER:
14.E.4.
Report of Water and Sewer Contracts by Devel~pers
COUNTY AOMINISTRATORf S COMMENTS:
SUMMARY OF INFORMATION:
The following water' and sewer contracts were executed by the
County Administrator:
1.
2.
U87-165D Cloverleaf Cinema
Developer: LaSalle Fund II
Contractor: John Marshall, Inc.
Number of Sewer Connections: 1
Number of Water Connections: 1
Clover Hill
$1,360.00
$24,000.00
W87-231D Reed's Hill - Section A
Developer: Hale Development Corporation
Contractor: Bookman Construction Company
Number of Water Connections: 39
Midlothian
60,369.00
3. S87-220D Good News Free will Baptist Church Matoaca
Developer: - Good News Free Will Baptist Church
Contractor: Lyttle Utilities, Inc.
Number of Sewer Connections: 1 $2,177.00
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PREPARED BY~
ATTACHMENTS: Y_ES 0
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SIGN.ATURE:
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COUNTY ADMINISTRATOR
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Agenda Item
January 13, 1988
Page 2
4. U87-226D Super 8 Motel - Route 60 Midlothian
Developer: Super 8 Motel Developers, Inc.
Contractor: Bell and Jaquez Contractors, Inc.
Number of Sewer Connections: 1 $10,745.00
Number of Water Connections: 1 $ 6,712.00
5.
U87-228D Lee Huguenot Retail Office
Warehouse Complex
Developer: Edward S. and Norma B. Carl
Number of Sewer Connections: 16.
Number of Water Connections: 4
Midlothian
$21,632.00
$18,917.00
6.
U87-225D Sycamore Ridge - Phase 2
Developer: Westoe Associates
Contractor: R.M.C. Contractors, Inc.
Number of Sewer Connections: 29
Number of Water Connections: 32
Clover Hill
$48,232.00
$25,155.00
7.
U87-227D Greyfield Place - Section 2
Developer: Brandermill Investment Assoc.
Contractor: R.M.C. Contractors, Inc.
Number of Sewer Connections: 13
Number of Water Connections: 13
$30,877.00
$18,977.00
Matoaca
8. U87-219D Waterford Clover Hill
Developer: Waterford at Brandermill Joint Venture
Contractor: J. Steven Chafin, Inc.
Number of Sewer Connections: Future $37,833.00
Number of Water Connections: Future $55,550.00
9 .
587-230D Chatmoss
Developer: Investors Woodlake Development
Contractor: R.M.C. Contractors
Number of Sewer Connections: 43
Clover Hill
$50,907.00
10. W87-224D Ascot Paiute Bermuda
Developer: Chester Associates - A General Partnership
Contractor: Shoosmith Bros., Inc.
Sub-Contractor: Castle Equipment
Number of Water Connections: 60 $55,192.75
11. 587-232D McClung Property - Farnham Drive Clover Hill
Developer: Dr. Orner W. and Margie B. McClung
Contractor: Bookman Construction Co.
Number of Sewer Connections: 1 $7,834.00
12. U87-229D Robious Sports and Racquet Club
Developer: Johnston-Willis Ltd.
Contractor: John Marshall, Inc.
Number of Sewer Connections: 1
Number of Water Connections: 1
$4,500.00
$7,040.00
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
REPORTS
MEETING DATE:
January l3, 1988
14.F.l.
REPORT ON: Sta tus of General Fund Contingency Account, General
Fund Balance, Road Reserve Funds, District Road and
Street Light Funds, Lease Purchases, School Li terary
Loans and School Board Agenda
(School Board Agenda not available for the
mailing since it was a day early. will
fOIWard on lJ1onday)
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ATTACHMENTS:
YEsd
NO 0
SIGNATURE:
c:#I(
COUNTY ADMINISTRATOR
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CHESTERFIELD COUNTY
STATUS OF GENERAL FUND CONTINGENCY ACCOUNT
January 5, 1988
Date Department/Description Amount Balance
07/01/87 Original FY88 Budget
Appropriation $100,000.00
07/08/87 Commonwealth Attorney - Sr.
Clerk Typist/Receptionist
postion, furniture, equip. 19,000 81,000.00
08/12/87 Five Forks Traffic Control -
Continuation through FY88 30,000 51,000.00
08/26/87 Sanitation - Waste Transfer
Station contract 51,000 0.00
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CHESTERFIELD COUNTY
GENERAL FUND BALANCE
January 5, 1988
Board
Meeting
Date Description Amount Balance
07/01/87 FY88 Budgeted Beginning
Fund Balance $8,073,137
07/01/87 Assessor - BCR - Capital items
purchased in FY87i therefore,
deleted in FY88 + $10,000 8,083,137
07/08/87 Airport - Loan for change order to
add 500 square feet to State
Police hangar 20,000 8,063,137
08/12/87 Fire - Heart defibrillators, infect-
ious disease control equipment and
training 67,000 7,996,137
08/12/87 Highway Safety Commission 52,000 7,944,137
08/26/87 sanitation - Waste Transfer Station
contract 3,000 7,941,137
11/25/87 Police - Traffic control at 3 schools 64,800 7,876,337
1;-0
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Board
Meeting
Date
05/09/84
10/10/84
10/10/84
08/28/85
08/28/85
03/12/86
03/12/86
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CHESTERFIELD COUNTY
ROAD RESERVE FUNDS
January 5, 1988
Description
Rt . 36
Ettrick
Rt. 10
Chester
Route 36 Ettrick - Appropriated for
design contract with VDH&T
$ 150,000
Route 10 - Design work for widening
through Chester
$ 350,000
Route 36 Ettrick - Additional funds for
design contract with VDH&T 165,000
Route 36 Ettrick - Transferred General
Funds to Ruffin Mill Road project (133,000)
Route 36 Ettrick - Use of Revenue
Sharing funds 133,000
Route 36 Ettrick - Reduce Revenue
Sharing and add back General Funds 0
Route 10 - Reduce General Funds and
add Revenue Sharing Funds $133,000 0
OS/28/86** Route 36 Ettrick - Appropriate Reserve
funds 2,500,000
OS/28/86** Route 10 - Appropriate Reserve funds 1,485,000
Total Project Appropriation
2,815,000 1,835,000
* $4,500,000 was reserved 7/1/84 for these projects.
**Chester project loaned the Ettrick project $165,000 5/28/86. On
8/27/86 this loan was repaid through Revenue Sharing Road Match Funds.
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Prepared by~counting Department
January 5, 1~8
SCHEDULE OF CAPITALIZED LEASE PURCHASES
Description
Original
Lease
Purchase
Amount
Date
Lease
Purchase
Began
Date
Lease
Purchase
Ends
Outstanding
Balance
12/31/87
Major Capital Facilities
Lease Purchase:
Data Processing, $ 2,200,185 10/87 12/01 $ 2,200,185
Human Services, 4,784,990 10/87 12/01 4,784,990
Courts Building 16,384,825 10/87 12/01 16,384,825
23,370,000 * 23,370,000
Vehicle and Communi-
cations Mainten-
ance Building 1,000,000 9/82 6/90 411,767
Subtotal 24,370,000 23,781,767
Major Equipment Lease
Purchase:
Conununications
Equipment:
Microwave System 1,338,333 5/81 4/88 85,571
800 MHz System 2,888,682 10/84 7/91 1,663,541
Mobile Radios -
Police 762,170 12/86 6/91 552,024
Automatic Call
Distributors 189,897 12/86 6/91 137,305
Subtotal 5,179,082 2,438,441
Leaf pickup
equipment 214,819 12/86 6/91 152,254
Data Processing
equipment 1,436,641 12/86 9/89 507,901
Accounting System 250,000 10/84 9/91 144,659
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Description
Original
Lease
Purchase
Amount
Date
Lease
Purchase
Began
Date
Lease
Purchase
Ends
Outstanding
Balance
12/31/87
Fire Trucks 404,912 1/83 1/88 8,744
Voting Machines 132,800 7/85 6/90 71,321
Subtotal 2,439,172 885,879
Routine Equipment
Lease Purchase:
Microfilm Equipment 75,640 4/85 3/90 43,261
Vehicles:
Schools 290,068 7/87 6/92 256,038
Copiers 23,530 12/83 12/90 8,955
School Copier 30,500 9/87 8/92 29,992
Nursing Home Copier 6,836 9/83 8/88 585
Utilities Copier 14,960 7/84 6/89 5,088
Airport:
Fuel Truck 22,907 12/86 6/91 15,704
Subtotal 464,441 359,623
TOTAL $32,452,695 $27,465,710
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Prepared by Budget & Management
January 5, 1988
samm.K OF saDlL LIn:RARY LOARS ARB VPSA LOARS
Approved Bv Board Of Supervisors CON V E R S ION Balance FY LOAN TO
Proiect Date Amount Date Amount 01/05/88 Be Paid Out
Greenfield & Watkins 1979 $ 1,500,000 12/15/79 $ 1,340,075 $ 804,600 2000
Grange Hall 3/26/80 1,000,000 6/1/82 1,000,000 750,000 2002
Harrowgate 3/26/80 750,000 8/1/81 553,441 387,800 2002
Swift Creek Jr. 3/26/80 750,000 8/1/81 537,184 376,600 2002
Providence Jr.. 3/26/80 750,000 5/1/82 627,942 471,000 2002
Robious Jr. 3/26/80 750,000 3/1/83 566,008 452,800 2003
Salem Jr. 3/26/80 750,000 3/1/83 547,760 438,400 2003
Manchester 3/26/80 750,000 2/1/82 750,000 562,500 2002
Monacan High 3/26/80 750,000 5/1/82 520,539 390,000 2002
Total 6,250,000 5,102,874 3,829,100
Matoaca Elementary 7/8/81 1,000,000 4/1/83 1,000,000 800,000 2003
Clover Hill High 7/22/81 1,000,000 3/1/84 966,854 821,950 2004
Manchester High 7/22/81 1,000,000 6/1/84 1,000,000 850,000 2004
Total 2,000,000 1,966,854 1,671,950
Bel1wood 1/13/82 600,000 3/1/85 600,000 540,000 2005
Beulah 1/13/82 750,000 12/15/85 750,000 675,000 2006
Bon Air 1/13/82 1,000,000 3/1/85 1,000,000 900,000 2005
Chalkley 1/13/82 600,000 3/1/85 600,000 540,000 2005
Crestwood 1/13/82 600,000 3/1/85 600,000 540,000 2005
Curtis 1/13/82 600,000 3/1/85 600,000 540,000 2005
Davis 1/13/82 600,000 3/1/85 600,000 540,000 2005
F.. C. Elem. 1/13/82 600,000 3/1/85 600,000 540,000 2005
L. C. Bird 1/13/82 1,000,000 11/1/84 980,315 833,000 2004
Matoaca High 1/13/82 1,000,000 11/1/84 1,000,000 850,000 2004
Meadowbrook 1/13/82 500,000 1/1/84 500,000 425,000 2004
Thomas Dale 1/13/82 1,000,000 6/1/85 1,000,000 900,000 2005
Total 8,850,000 8,830,315 7,823,000
o. B. Gates 2/24/82 2,000,000 9/1/84 2,000,000 1,700,000 2004
Genito Road Elem.. 2/24/82 2,000,000 9/1/85 2,000,000 1,800,000 2006
New Midlothian High 2/24/82 2,000,000 2/1/85 2,000,000 1,800,000 2005
Total 6,000,000 6,000,000 5,300,000
Ettrickidt 7/27/83 & 6/24/87 2,000,000 8/1/87* 2,000,000 2,000,000 2008)'(
Go rd 0 nia\' 7/27/83 & 6/24/87 750,000 9/1/87''( 750,000 750,000 2008~,"
Harrowgate 7/27/83 750,000 9/1/87)'c 750,000 750,000 2 008~lt
Carver Jr. ~klt 7/27/83 & 6/24/87 750,000 8/1/87)'( 750,000 750,000 2008*
Chester Middle 7/27/83 500,000 9/1/87ft 500,000 500,000 2008*
F. C. Jr. 7/27/83 500,000 9/1/87* 500,000 500,000 2008*
Total 5,250,000 5,250,000 5,250,000
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Approved Bv Board Of Sunervisors CON V E R S ION Balance FY LOAN TO
Proiect ~ Amount Date ~ 01/0S/S8 Be Paid Out
Hopkins 3/28/84 $ 1,500,000 9/1/87* $ 1,500,000 $ 1,500,000 200S)\'
West Prov. Elern. 3/28/84 2,000,000 9/1/87* 2,000,000 2,000,000 2 ODS'\'
Monacan High 3/28/84 1,500,000 9/1/87)'( 1,500,000 1,500,000 2008)'t
Total 5,000,000 5,000,000 5,000,000
Enon Elem. 12/12/84 1,500,000 9/1/87* 1,500,000 1,500,000 2008)'(
Hening 12/12/84 750,000 9/1/87* 750,000 750,000 200B)\'
Watkins 12/12/84 1,000,000 9/1/87* 1,000,000 1,000,000 2008*
Total 3,250,000 3,250,000 3,250,000
360 West Elem. 2/13/85 2,000,000 9/1/87'f( 2,000,000 2,000,000 2 DOS'\'
Enon Elern. Addl. 4/25/85 500,000 9/1/87* 500,000 500,000 2008i'
L. C. Bird)'c 6/26/85 & 6/24/87 1,500,000 9/1/87* 1,500,000 1,500,000 2008*
Chester Middle* 6/26/85 & 6/24/87 1,500,000 12/1/87* 1,500,000 1,500,000 2008*
Tech Center 6/26/85 500,000 12/1/87)'c 500,000 500,000 2008*
Clover Hill High* 6/26/85 & 6/24/87 2,000,000 12/1/87)'( 2,000,000 2,000,000 2008)\'
Crestwood Elem.* 6/26/85 & 6/24/87 300,000 12/1/87* 300,000 300,000 2008*
Davis Elem.* 6/26/85 & 6/24/87 300,000 12/1/87* 300,000 300,000 2 008~l:
o. B. Gates)'t 6/26/85 & 6/24/87 1,500,000 12/1/87'" 1,500,000 1,500,000 2008)~
Meadowbrook~tc 6/26/85 & 6/24/87 1,000,000 12/1/87* 1,000,000 1,000,000 2008)'(
Midlothian High* 6/26/85 & 6/24/87 1,750,000 9/1/87'1t 1,750,000 1,750,000 2008)'(
Central Elem. )'( 6/26/85 & 6/24/87 2,000,000 12/1/87)\ 2,000,000 2,000,000 2008*
Geni to Elem.)~ 6/26/85 & 6/24/87 2,000,000 12/1/87)'( 2,000,000 2,000,000 2 o DB'\'
360/Courthouse
Elem.* 6/26/85 & 6/24/87 2,000,000 12/1/87* 2,000,000 2,000,000 2008)'(
Providence J r _ )'( 6/26/85 & 6/24/87 750,000 12/1/87* 750,000 750,000 200Bf:
Wells Elem.* 6/26/85 & 6/24/87 1,750,000 12/1/87* 1,750,000 1,750,000 2008*
Total 18,850,000 18,850,000 18,850,000
Meadowbrook* 6/25/86 & 6/24/87 1,000,000 12/1/88* 1,000,000 1,000,000 2009~\'
TOTAL LITERARY LOANS $61,450,000 $60,090,118 $56,078,650
* Original Estimated Completion Date
10'( Changed to Virginia Public School Authority loans by the Board on 6/24/87.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
REPORTS
MEETING DATE:
January 13, 1988
14.F..2.
REPORT 0 N :
Schedule of Board Meetings and Tentative Work Sessions
Attached is the scheduled official Board meetings and the
tentative Work Session topics for the next ninety days. These
items are provided for your information. The Board needs to
agree to meeting dates and times so that a formal calendar can be
established.
ATTACHMENTS: YES [J NO (]
SIG NATURE:
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COUNTY ADMINISTRATOR
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SCHEDULED BOARD MEETINGS (NEXT 30 DAYS):
January 13, 1988 - 4:00 P.M.
Organization Meeting and
Regular Board Meeting
January 27, 1988 - 9:00 A.M.
2:00 P.M.
Regular Meeting
Mobile Home Permits &
Zoning Items
WORK SESSION ITEMS REQUIRING SCHEDULING:
January
Bond Consultant (January 25) - 12:00 Noon -' 3:00 P.M.
February ;)-1 r 1, "2- / z,. P
Board Retreat (February-9, 8 and 9)
~Overview of Budget Issues and Subdivision Ordinance
Revision (February 10) - 2:00 P.M.
~Comrnunity Services Board Annual Meeting * (Dinner
Meeting - February 10) - 5:00 P.M.
Metro Chamber Second Annual Local Government Seminar
.l (February 18 & 19)
/1Jr~~' Jr BOS/Chesterfield Public School Board Retreat
~, (Februa~y 29/March 1)
r ,. ,'tA- CVu:-.tf 13
vr · March
~ Utility Ra~e Study (March 8) - 12:00 Noon - 3:00 P.M.
Capital Improvement Plan (March 8) - 12:00 P.M. - 3:00 P.M.
1fBudget: Projected Service Levels and
Program Impact (March 9) - 2:00 P.M.
X,social Services Advisory Board
Annual Meeting * (Dinner Meeting - March 9) - 5:00 P.M.
.~
April
Budget Hearing (April 6) - 7:00 P.M.
~ Zoning Ordinance Revision (April 13) - 2:00 P.M.
~Budget Work Session (April 13) - 2:00 P.M.
*ninner with Volunteer Fire Chiefs Association (April 13) -
5:00 P.M.
John Tyler Community College Board has requested to meet with
the Board. (Possible dinner meeting)
* Required by Charter
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'I JOHN TYLER COMMUNITY COLLEGE Chester, Virginia 23831
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November 23, 1987
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Mr. Lane Ramsey
Acting County Administrator
Chesterfield County
P. O. Box 40
Chesterfield, Virginia 23832
Dear Mr. Ramsey:
As in past years, John Tyler Community College is requesting support 'for
the Local Funds Budget of the College from the County of Chesterfield. En-
'closed is a copy of the Local Funds Budget which has been approved by the
Local Board of the College at its meeting on Thursday, November 12, 1987.
The College is requesting a total of $46,600.00 from all of the political
subdivisions which it serves. The County of Chesterfield's share of this
amount is $21,298.00.
Our President, Dr. F. W. Nicholas, Sr., requests a meeting with the governing
body at the appropriate time to, provide information in support of this re-
quest.
We appreciate the support the County of Chesterfield has provided for us
over the years. If we can provide you with additional information as you
make your budget decisions or if you need specific forms completed as part
of the budget submission please do not hesitate to contact us.
Please notify us when budget deliberation~ are to begin.
T1moth Carter Brown, Dean
Financ"al & Administrative Services
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The Cpllege is supported by the Commonwealth of Virgil1ia a~d t~e Counti~s of Amelia, Charles City,-' _:-- ..
~~estemeld, Dinwiddie, Prince George, Surry, Susse~ ap.q the Gi~ie~ of ~olonial Heights, Hopewell,
f~t.:r~?urg, Richmond. "AN EQUALOPPORTUNITY/AFFI~M~T;~~ . f;:
ACTION "EDUCATIONAL INSTrrUTIONn
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A'ITArnMENT
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JOHN TYLER COMMUNJrf COLLEGE Chester, Virginia 23831
JOHN TYLER COMMUNITY COLLEGE
LOCAL FUND BUDGET
Fiscal Year 1989
In congruence with policy of the Virginia
State Board for Community Colleges as followst
the FY 89 Local Fund Budget is hereby submitted:
4.530 Local Funds may be established by the
colleges and the System Offices of the
VCCS. These funds shall derive their
revenue from enterprise activities,
contributions of local political
subdivisions, contributions of educational
foundations, other direct contributions to
the community college. and from interest
earned on the investment of these funds.
Expenditures of the funds may be made for
the benefit of the colleges' operation,
development and construction of facilities.
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Signed' \ 'L/ l"'Z
. Fredd~e W. Nicholas, President
The College is supported by the Commonwealth of Yirgin!~ a~d the Counties of Amelia.. Charles City.
~hesterfield, Dinwiddie, Prince George ~ Surry; Sussex and th~ Citi~s 9f Colonial Heights~ Hopewc;J1.
_.. ' .. ~"..~t. _ , 1 . _ /!~r
Pe'tersburg, Richmond. . " ~. '~ - . .. ' ~ t.~:
~~ ': AN EQ U AL OPPORTUN ITYI AfFIRMATIVE ~ · ~~., ~ i
~~TION EDYC1TIB~.~L,\: 1~~:{~~:10N" ~.".
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Ja~~ TYLER COMMUNITY COLLEGE
LOCAL FUND BUDGET
FISCAL YEAR 1989
COLLEGE BOARD:
Communitv Obli~atians: This request is for expenditures
for suppor~ of educational and non-profit organizations
located within the service area and working in cooperation
with Jonn Tyler Community College, i.e. Chescer Ensemble,
participants of high school band groups, etc.
Special Events: This request is for expenses incurred by
che Local Board members attending official State ~eetings
and College related funccions nce reimbursed by the State.
President's Office: !Gis request is for funds to pay
for expenses incurred by the President in Community and
College ac ti vi cies. such" as has tins public school
educators, political representatives, and other official
guescs of the College. It also includes funds for such
expenses as graduation exercises appreciation/information
dinner for business, industry and governmental leaders and
other official College ceremonies.
SUB TOTAL
STUDENT ACTIVITIES:
Student Aid: This is to assist students who may have a
cemporary financial emergency. These funds are to be
used as a revolving fund to provide short-term inceresc-
free loans up to' a period of 30 days_.
~DSL Matchin2 Funds (10%): This request is to provide
che matchi~g share of the 1988-89 request for NDSL funds.
Institutional Work-Studv: These funds will assist
approximately 25 students who nave special skills and
do not qualify for the Collegets work-study program.
SUB TOTAL
~~
~~'10UNT
5 300.00
53,200.00
$9,000.00
512,500.00
55,100.00
53,000.00
$1,000.00
5 9,100.00
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JTCC Local Fund Budget
Fiscal Year 1989
-2-
GENERAL:
Campus Plannin~: This request includes expenses incurred
in site maintenance, repair and improvement as follows:
Flowers, shrubs, and landscape supplies
SUB TOTAL
INSTRUCTIONAL:
Facultv/Staff Development: This request is for funds to
support faculty attendance at workshops, conferences, and
seminars and to pay expenses. of conducting on-campus
. faculty activities.
SUB TOTAL
COMMUNITY SERVICES:
Community Information: This request is to provide funds
with which to publish general information brochures and
schedules to keep the public informed of the courses and
services available to them.
Community Service Pro~rams: This request is to cover
expenses for providing faculty and staff speaking
engagements for local organizations, support of on-
campus exhibits and cultural events, and to support
special campus activities for local citizens.
SUB TOTAL
GRAND TOTAL
$3,000.00
$3,000.00
$3,000.00
$3,000.00
$18tOOO.00
$1,000.00
$19,000.00
$46,600.00
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JOHN nLER CCMMUH ITY CDLL~GI I.CCAL FUNDS BUDGET F I SCA.L 1989: JURI sa lCTIONAL ALLCCA T IONS
JUAISDtCTtOH
POPULATION
TOTAL
PROPERTY
TAX
ANNUAL
EHROLLMEHT
CALCULA TED
RESUL T
,
015T
BUD GET
SHARE
RCUHC ED
TOTALS
.lMELIA 8.700.00 S1 ,096,411 .00 n.oo 216,328.25 1. 148 5534.94 S535.00
C:-fARLES CITY 6,900.00 11,602,211.00 2J .00 402,304.25 1 .671 1778.81 S779.00
CHEST!RFtELD 174,200.00 143,825,805.00 3,289..00 11,001,645.75 45..1'04 S21 ,297.. 92 S21,298.ao
OIN~IDDle 22,800.00. 12.540, 188.00 374.00 640,934.00 2.663 S1 .240.. 77 11,240.00
~ Jt I NCC' GEORGI 26,800.00 12,847,035.00 406.00 1'8,661.75 2..986 11,391.25 Sl,391.00
SURRY 6,100.00 1819,302.00 &6 . 00 Z06,393.50 0.851 1399 . 55 1400.00
SUSSEX '0,5QQ.00 '1,143,"5.00 97 . 00 288,5!2.25 , . 199 S5!8.60 S559.00
COLONIAL HIIGHTS 11,200.00 14,219, 185 .00 100.00 1,059,446.25 4.401 12,050.91 12,050.00
HOPEYELL 2J,600.oo 14,472,315.00 669.0D 1, 124,313.25 4.611 12, 176.54 S2, 177.00
PETERSlURG 39,8CO.oa 18,911,.300.00 989. oa 2,239,769.50 9.305 14,335 .94 14,336.00
SQJTM II J CHMCND 69,433.00 12'.381, 406. CO , ,234.00 6,113,.32tr:7! 25 .396 111,834.7U 111,835.00
l. sAO, 600. OQ 140,600.00
POPU LA T ION PROJeCT 1 ONS FRc>>t OIPARTMeHT 0' PUHN I NG & IUCGIT C 1985)
~ROPeRTY TAX TOf ALS FROM CEPT 0' TAXA T 1 ON ANNUAL REPORT END I NG , t SCAL YEAR 6/30/86
ENROLLMENT TOTALS ARe '986-81 ANNUAL UHDUPLJCATID HEADCOUNT
CALCULATeD RESULT: (POPULATtON . PROPERTY TAX · z-eHRQLLMENT)/4
01 S TR I BUT t ON CAL cuu. TED BY 0 I VI DING CALaJLA TED RISUL T ,aa EACH
l.OCA L 1 TY BY THE raT AL 0' CALCULATED RE SUL r FOR ALL t.OCAL I T t IS
'. .
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
REPORTS
MEETING DATE:
January 13, 1988
14.F64.
REPORT 0 N :
Community Services Board, Annual Report
Attached is the 1987 Annual Report from the Chesterfield Community
Services Board. You can be justly proud of their accomplishments
during the past year as confirmea by Secretary Eva Teig at their
Annual Dinner last November.
The report should be helpful-. as you .prepare for your Annual Meeting
with The Community Services Board in February as required by the New
County Charter. ..
ATTACHMENTS: YES'
NOC
~ ~ lr,tI" L/3.P-.
SIGNATURE: ,-
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COUNTY ADMINISTRATOR
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CHESTERFIELD COMMUNITY SERVICES BOARD
P.. o. BoalZ
ChMterf"ld~ V A 21832
Burt H. loWll. Ph"D~
Exec utlve Director
748-1227
~ .,
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s.vtc.:
Mental. HHIth
Menul R..-reIatIon
Subatlince Abuae
November 17. 1987
Dear Fel low ,Citizens:
I am p ) eased to presen t the "AnnlJa] Repor t of the Chesterf j e I d
Commun 1 t y Serv 1 ces Board for the f I sea I year end 1 ng June 30, 1987 ~
This C"eport highl ights many of our accompl ishments during the past
year~ and we are proud of the programs which are currently provIded
for citizens of Chesterfield County. We believe that we have
delivered services of excellent quality and have efficiently utilized
our lImited resources to offer an extensIve array of services.
The success of our programs is the resu I t of ef forts by our
Community Services Board members~ a support1ve County Board of
Supervisors, and a dedicated and highly talented staff. Additional ly.
the activities of numerous volunteerst civic and chu~ch organizations
have greatly enhanced the Jives of the Individuals we serve.
On April 16~ 1987t the Chesterfield Community Services Board
adopt ed a Long Range P I an to gu 1 de us for the next severa I years,.
Th e commu nit y I" 5 response to ou r' request for 1 npu tin prepar 1 ng the
Plan was very gratifying.. This Plan Identifies crItIcal areas of
need and establishes guidelines to assist us in pr-lorltizlng our-
efforts to address those needs.. Key elements of the Plan have been
incorporated into the State Department of Mental Health. Mental
Retardation and Substance Abuse Servlces~ Comprehensive Plan.
We remain commItted to providing the citizens of" ChesterfIeld
County with a comprehensive array of qualIty programs and services.
With your continued supportt we will strive to make Chesterfield
County the kInd of community that provides a quality life for all of
its citizens~
Sincerely,
m~yL;
Mary Jo Lux
Cha 1 rman
.
e,
CfiesterjieU Community Services 'Boara
Mary Jo Lux
Peter C. Ward
Stephen HA Martin
J. Norbert Federspiel
Rev. Malcolm M. Hutton
Dr~ Ronald J. Jessup
Richard A. Nunnally
Dr~ W~ Clinton Pettus
Yvette 8. Ridley
Carrie MA Rogers
PatricIa Y. Borlnskl
Dr. Burt H. Lowe
Clover HIlI
Mldlothlan
Bermuda
C I over Hi 11
Dale
Dale
Bermuda
Matoaca
Matoaca
Midlothlan
Associate Member
Executlve DIrector
Chairman
VIce-Chairman
Seccetary
.
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SPECIAL DONATIONS FOR ANNUAL DINNER
FLOWERS
Jo~s Floral
6411 Iron Bridge Road
Richmond, VA 23234
743-7900
NAME BADGES
Suburban OffIce Supply
7104 Hull Street Road
RIchmond, VA 23235
276-7302
PRINTING
Sou"thern Printmakers
462 Southlake Boulevard
Richmond. VA 23236
794-6787
MISCELLANEOUS
Williams Office Supply
2019 Boulevard
Colonial Heights. VA 23803
748-7750
VATEX
353-9010
l.
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CliesterfieU Community Services '13oara
Mary Jo Lux
Peter C~ Ward
Stephen H. Martin
J. Norbert Fede~splel
Rev. Malcolm M. Hutton
Dr. Ronald J. Jessup
Rlcha~d AA Nunnally
Dr. W. Clinton Pettus
Yvette B~ Ridley
Ca~rle M. Rogers
Patricia Y. Borlnskl
Dr. Burt H. Lowe
Clover HI) 1
Mldlothlan
Bermuda
Clover- HIlI
Dale
Dale
Bermuda
Matoaca
Matoaca
Mldlothlan
Associate Member
Executlve Director
Chairman
Vlce-Chal["man
Sec~eta["y
.
.'
CHESTERFIELD COMMUNITY SERVICES BOARD
Ace 0 M P LIS H MEN T S
Provided More Services
* PLovided 23% more mental health outpatient treatment sessions
compared to FY86.
* Increased to 316 the numb~r of persons with mental retardation
receiving case management services.
* Funded 924 days of detoxification services for 24 individuals.
almost three times the amount of such services funded in the
previous year~
* Provided 10,538 bed-days of residential services to 35 persons
with mental retardation Dr long-term mental i I ]ness~ a 25%
increase over FY86t
* Increased psychiatric servIces by 50%.
* Expanded mental -health residential services to 16 beds in 9
locations.
* Served 14 persons with mental retardation in supported employment,
up fram 10 persons in FY86~
* Placed 6 persons with long-te~m mental illness in competitive
employment bringing the total to 10.
* Expanded high school substance abuse early inte~vention pcog~am to
two additional schools, for a total of 7 groups in 5 schools.
* Provided special ized consultation and training to 59 individuals
in cl ients' natural environments to address severe behavior
problems of persons with mental retardation.
* Trained 12 additional volunteers to be home visitors for teenage
mothers in Welcome Baby programA
* Coordinated camperships with civic organizations enab] ing 54
persons with mental retardation to attend summer campt
* Increased the ~ iaisan with Central State Hospital by four hours
per week4
* Provided 14 critical incident debriefings for publ ic safety
personnel exposed to trauma4
.
.
EstablIshed New ProQrams
* Opened one new group home~ the first in Chesterfieid with the
capabi] ity of serving persons with severe mental retardation.
* Completed ereparations for opening ~,fjve bed group home in the
fall of 1987. a project which began In 1979~
* Developed and implemented a weekly Family Support Group for
families with members who have long-term mental illness.
* Initiated a Pre~release Group at Central State Hospital for
Chesterfjeld cJJents who are nearjng djscharge.
* Piloted an Aftercare Group for high school students returning to
the community after an inpatient hospital stay.
* Developed 2 new child management classes for low income parents
and for pa~ents of chi ldren with Attention Deficit Disorder.
* Initiated the provision of reQular evaluation and treatment for
j ail i nma tes. -
" ,..,.
H Estab~ ishedJa separate case management component for persons with
1 on g- term me n t a] 'i l ] n e 5S . ,..
* Began implementation of a specialized services to substance
abusing persons with long term mental illness.
Other- AccompI'lshmt=!nts
*- For the third consecutive year" maIntained the lowest per ,cal;?ita
usage of state psychiatric hospita!st Chesterfield ~sed 39t3 bed
days per thousan~ population c~mpared to a 99.7 statewide average.
* Completed development of a Long Range-Plan out} ining nee9s and
priorities for the next five years."
* Successfully submitted two grants' to establish new s~pp~rted"
employment components. .
* Negotiated agreements for expanded Qsychiatric services with
M . C l' V ~ Dep t. of Psych i'a t ~y and Va.. Trea tment Cen t er for Ch i 1 dren .
* Provided supervision and trai"ning to 6 graduate students in Human
Service programs. &
* Promoted the establ ishment of Chesterfield Alternatives~ Inc~. a
private, non-profit organization whose mission is support for
programs of the Chesterf ie ] d CSB. .., '
~ Facilitated the Kiwanis Ciub of ChesterfIeld in providin9 a.
Christmas celebration and gifts for 20, cl ients and families.
* Presented papers at state and national conferences~ and published
articles in books and journals describing our 'innovative programs.
* DeveLoped cooperative agreements with the Sheriff's Department,
ana each of Cheste~field;s Courts.
~ Detained a $15~OOO grant from the Knights of Columbus to furnish
the new group hornet
* Col laoorated with the Virginia Perindtal Association in production
and state-wide"distribution of pub! ic education material for
prevention of p~e~term labor.
....; .
.
.)
Financial Summary
Expenditures $3,460.627 Revenues $3,460.627
~ 2.5
o
...
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~ 2.0
.....
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Chesterfield eSB
Revenues by, - Source
FY82-FY87
$3,460,627
3.0.
3.5
LS
43%
1.0
0.5
FY82
~ State~
FY83 FY84
D Local
FY85 FYI6 FY87
_ FeesfOther _ Federal
1%
Other
.
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MAJOR SUPPORTERS AND CONTRIBUTORS
AT&T Technologies
American Fi1trona
Best Products
Bon Air Jaycees
Bon Air Rotarians
8radlee.l's
Brandermill Bible Women's Club
8randermi 11 Lions Club
Chesterfield Ci tizens ~or the Retarded
Capitol PacKaging
Chester Jaycees
ChestQr'" Ktwanis
Chester Pr9sbyte~ian Church
Chesterfield Jaycees
Chesterfield Knights'.o-f Columbus.
Chesterfield Volunteers
Copy Centre
';!oCr- ossw i n~ds R'e s tau rAn t ~
CAPAAMMO
Domino~s Pizza
Flagstop Car Wash
Ga.teway, Inc.
Kiwanis Club 0+ Chesterfield
K..O..V.A.R4I
Lowe~s Midlothian
MarrJott Corporation
Omega
Pa~Ker Advertising
Pizza Hut of Richmond
Reynolds Metal Co.
Sa-feway
Sealeze Carp..
Shoney/"s
Trinity Methodist Men~s Club
Ukrop~s
Virginia Stata Library
Wee Fol Ks N~Jrsery
Western Sizzl in~ R~staurant.
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MEETING DATE:
REPORT ON:
. .
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
RE PORTS
January 13, 1988
1987 Comprehensive Annual Finan~ial Report
ATTACHMENTS: YES rY NO 0
SIG NATURE:
~
10v L
COUNTY ADMINISTRATOR
14.F.5.
186
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~ BOARO.OF SUPERVISORS
HARRY G. DANIELt CHAIRMAN
DALE DJSTRlCT
-
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JESSE J. MAYES, VICE CHAIRMAN
MATOACA DI$TRtCT
CHESTERFIELO COUNTY
P.o~ BOX 40
CHESTERFIELD, VIRGINIA 23832
(804) 748-1211
G. H. APPLEGATE
CLOVER HilL OtSTRICT
COUNTY ADMINISTRATOR
LANE B. RAMSEY
R. GARLAND DODD
BERMUDA DISTRICT
JOAN GIRONE
MIDlOTHIAN DISTRICT
TO: Honorable Board of Supe.rvi.sors
FROM: Lane B. Ramsey, County Administrator~F\ -to" LB~
DATE: January 8, 1988
SUBJECT: 1987 Comprehensive Annual Financial Report
Attached for your information is a copy of the County's
Comprehensive Annual Financial Report for 1987 prepared by the
Accounting Department and audited by the independent accounting
firm of Peat Marwick Main and Co. (PMM).
Staff reviewed a draft copy of the report in detail wi th the
Audit Committee of the Board on December 4, 1987. The review of
three elements of the report will provide you with a brief, but
comprehensive, summary of the County~s financial activity and the
related audit process. These are:
The Transmittal Letter (pages 1-8) - This letter summarizes
the fina"ncial activities of all funds and account groups
during 1987 in non-technical terms.
The Audi tor t s Opinion ( _page 13 ) PMM has expre s sed an
llnqua Ii f ied opinion on the County' 5 f inane ia 1 s ta temen ts .
This means the information contained in the report is fairly
stated in accordance with generally accepted accounting
principles and, accordingly, can be relied on by users.
Statistical Section (pages 102-111) - This section includes
statistical data for ten years showing trends in assessed
values, tax collections, bonded debt, building permits and
other County services.
The staff is available to review the report wi th you and to
provide any additional information. Copies have been forwarded
to the Audi tor of Public Accounts for approval before public
distribution and to the Government Finance Officers' Association
for consideration for a Certificate of Achievement for the
seventh year in a row.
Attachment
1 ~~9 ~;!
_.
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CHESTERFIE~D COUNTY
BOARD OF SUPERVISORS
AGENDA
REPORTS
MEETING DATE:
January 13, 1988
14 . F.3 .
REPORT ON: Roads Accepted into the State Secondary System
ATTACHMENTS: YES I
NOC
SIGNATURE:
JI3~
COUNTY ADMINISTRATOR
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COMMONWEALTH of VIRGINIA
RAY D. PETHTEL
COMM ISStON E R
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RICHMOND, 23219
OSCAR K. MABRY
OEPUTY COMMISSIONER
December 7, 1987
Secondary System
Addition
Chesterfield County
Board of Supervisors
County of Chesterfield
P. O. Box 40
Chesterfield, VA 23832
Members of the Board:
As requested in your resolution dated February 12,
1986, the following addition to the Secondary System of
Chesterf ie 1 d County is hereby approved,' eff ecti ve December
7,1987.
ADDITION
LENGTH
PROMONTORY POINTE
Route 3224 (Promontory pointe Road) - From
Route 3200 to a~~ north cul-de-sac
0.29 Mi.
Sincerely,
~~~/
Oscar K. Mabry
Deputy Commissioner
ISO
TRANSPORTATION FOR THE 21 ST CENTURY
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COMMONWEALTH 0/ VIRGINIA
RAY O. PETHTEL
COM MISSIONER
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RtCHMOND. 23219
OSCAR K. MABRY
DEPUTY COMMISSIONER
December 8, 1987
Secondary System
Additions
Chesterfield County
Board of Supervisors
County of Chesterfield
P. Q. Box 40
Chesterfield, VA 23832
Members of the Board:
As requested in your resolution dated April 8 f 1987,
the following additions to the Secondary System of Chester-
field County are hereby approved, effective December 8,
1987.
ADDITIONS
LENGTH
SOUTH RIDGE - SECTION A
Route 2113 (McManaway Drive) - From 0.02 mile
east of Route 3593 to 0.02 mile west of Route
3562
0.18 Mi.
Route 3593 (Shiloh Church Road) - From Route
604 to Route 2113
..
0.40 Mi.
Route 3591 (Duck River Road) - From 0.09 mile
east of Route 3592 to Route 3593
0.02 Mi.
Route 3594 (Leesburg Circle) - From Route 3593
to 0.09 mile west of Route 3593
0.09 Mi.
Route 3595 (Leesburg Court) - From Route 3593
to a west cul-de-sac
0.03 Mi.
Route 3560 (South Ridge .Drive) - From 0..02 mile
northeast of Route 2113 to 0.06. mile southwest of
Route 3561
0.19 Mi.
18.1.
TRANSPORTATION FOR THE 21 ST CENTURY
....,.,. ~ '. .~
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Board of Supervisors
Page 2
December 8, 1987
ADDITIONS (Continued)
Route 3561 (South Ridge Terrace) - From
Route 3560 to a west cul-de-sac
Route 3562 (McManaway Court) - From Route
2113 to a south cul-de-sac
Sincerely,
C!::::~:;r/
Deputy Commissioner
LENGTH
0.07 Mi.
0.04 Mi.
182
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COMMONWEALTH of VIRGINIA
RAY D~ PETHTEL
COM MISSIONER
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STR EET
RICHMOND. 23219
OSCAR K~ MABRY
OEPUTY CQMMISStONER
December 11, 1987
Secondary System
Additions
Chesterfield County
Board of Supervisors
County of Chesterfield
P. O. Box 40
Chesterfield, VA 23832
Members of the Board:
As requested in your resolution dated July 23, 1986, the follow-
ing additions to the Secondary System of Chesterfield County are hereby
approved, effective December 11, 1987.
ADDITIONS
LENGTH
NUTTREE - SECTION 2
Route 3850 (Red Chestnut Drive) - From Route 2995
to 0'-16, mile northeast of Route 3851
0.21 Mi.
Route~3851(Red Chestnut Court) - From Route 3850
to a south cul-de-sac
0.05 Mi.
Sincerely,
/'
Oscar K. Mabry
Deputy Commissioner
183
I:'
TRANSPORTA liON FOR THE 21 ST CENTURY
I
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.
~.' ~ 10'
COMMONWEALTH of VIRGINIA
RAY D. PETHTEL
COMM~SSIONER
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STR E ET
RfCHMOND, 23219
OSCAR K. MABRY
DEPUTY CQMMISS10NER
December 9, 1987
Secondary System
Addition
Chesterfield County
Board of Supervisors
County of Chesterfield
P. O. Box 40
Chesterfield, VA 23832
Members of the Board:
As requested in your reso 1 ut ion da ted August 26, 1987, the
following addition to the Secondary System. of Chesterfield County
is hereby approved, effective December ~, 1987.
ADDITION
LENGTH
Route 754 (Coalfield Road - Relocated) - From 0.02
mile south of Route 1385 to 0.50 mile north of Route
604
1.56 Mi.
Sincerely,
~K~
Oscar K. Mabry
Deputy Commissioner
18 '.~'
TRANSPORTATrON FOR THE 2151 CENTURY
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEET ING DATE:
January 13, 1988
/ II, ? ~. (!.
,f-!.-
ITEM NUMBER:
SUBJECT:
Approval of the Purchase of the Lori Road Post Office
Site
COUNTY ADMINISTRATOR1 S COMMENTS:
1&um1/lJLQA J, /Jpf'leJu-o-f
SUMMARY OF INFORMATION:
Staff requests the Board to authorize the County Administrator to
execute the necessary contract and deed on behalf of the County'
for the purchase of the Lori Road Post Office Site for $160,000.
Background:
We have received an executed contract from Mary N. Milligan for
the County's. purchase of the Lori Road Post Office Site for
$1.60',000. Funds are to be made available from the 1988-89
Capital Improvements Program and closing will be on or before
Auqus~ 31, 1988. .
The location of this si"te provides an opportunity for the County to.'
acquire space identified as needed in the Board Space Committee
Report. This space will be used for the County Print Shop and for thel
Police Department's Property Evidence section. ,
I
BUDGET AND MANAGEMENT COMMENTS:
Funds for this action' can be taken from the current year fund balance.
To restore f~nd balance, planned expenses for similar projects in FY89-----
would be reduced by $16~,OOO.i i
PREPARED BY~
(more)
ATTACHMENTS: YES I7'l
NO []
SIGNATURE:
~ ADMINISTRATOR
014
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J'aIluary 13, 1988
, Page 2 _
~ ~genda - Lori Road Post Office
ReCQJIIIIeoda tion:
e
Staff recommends that the Board approve the purchase of the Lori
Road Post Office Site for $160,000, and authorize the County
Administrator to sign the necessary cont,ract and deed on behalf
of the County.
District: Dale
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