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20SN0508 CASE NUMBER: 20SN0508 APPLICANT: Thalhimer Realty Partners CHESTERFIELD COUNTY, VIRGINIA MIDLOTHIAN DISTRICT ADDENDUM Board of Supervisors (BOS) Hearing: SEPTEMBER 25, 2019 BOS Time Remaining: 365 DAYS : ANDREW CONDLIN (804-977-3373) Planning Department Case Manager: 6.7 Acres 14008 Midlothian Turnpike DARLA ORR (804-717-6533) WINTERFIELD COMMONS REQUEST Amendment of zoning approval (Case 18SN0836) relative to concept plan and multi-family density plus conditional use planned development to permit exceptions to ordinance requirements. Specifically, amendments are proposed to offer a revised conceptual plan, add 4 additional multi- family residential units, and reduce setbacks and parking space length adjacent to the center green. Note: Conditions may be imposed or the property owner may proffer conditions. SUMMARY A development (commonly known as Winterfield Commons) including 50 townhomes and neighborhood commercial uses with up to 19 above shop multi-family residential units (includes 2 first floor units for handicapped accessibility and an increase in 4 units over the 15 units approved with the 2018 case) is planned. Amendment of zoning approval (Case 18SN0836) is proposed to accommodate based on more detailed engineering during plans review. Specifically, the applicant found that additional right of way dedication along Winterfield Road and increased commercial building size were necessary for the development. While a revised concept plan is proposed (Exhibit A, Attachment 3), development will still occur with townhomes served by alleys, a common green and commercial uses at the corner of Midlothian Turnpike and Winterfield Road. The applicant is also seeking setback and parking space length exceptions. The applicant has proffered to realign the existing Winterfield Road roundabout and approaches and install/maintain landscaping and features within the Winterfield roundabout to off-set the development ADDENDUM The purpose of this Addendum is to provide the Board with the Planning Commissions recommendation on this case. At their September 17, 2019 public hearing, the Planning Commission recommended approval of this case as provided in the Recommendation section on the following page and the updated Case History on page 3. Staff continues to recommend approval as outlined on the following page. RECOMMENDATIONS APPROVAL PLANNING COMMISSION PLANNING - APPROVAL Permits development flexibility while maintaining the quality design and architecture offered by the applicant that provide for a convenient, attractive and STAFF harmonious community that should enhance the surrounding area. TRANSPORTATION - APPROVAL Developproviding road improvements. 220SN0508-2019SEPT25-BOS-ADD CASE HISTORY Applicant Submittals 7/15/19 Application submitted 8/19/19 Application amended 8/15, 8/16, Revisions to Proffered Conditions, Textual Statement and exhibits submitted 8/19, 8/20, 8/28, 8/29 and 9/9/19 Planning Commission 9/17/19 Citizen Comments Increased traffic on Winterfield Road Pedestrian connections throughout village important; concern setback reductions and urban streetscape will prevent creation of pedestrian areas Development lacks internal paths and bikeways Area inundated with residential units; concern if retail fails more multi- family will be proposed Applicants Comments Amendment proposes minor changes to 2018 zoning that permitted the proposed development; only adding 4 multi-family units to approved density which would increase traffic by 20 trips per day Adjustment in setbacks and proposed urban streetscape appropriate at hard corner of Midlothian Turnpike and Winterfield Road Development will make improvements to Winterfield Road roundabout and construct East West local road through property Plan includes internal connections and sidewalks In response to questions from Commissioners, necessary to double advertise as purchase contracts will expire soon and original plans missed need for first floor living space for handicapped accessible units Commission Discussion Mr. Jones noted that the applicant has combined six (6) properties in this area and has been working on this development since last year so timing is critical. He added that the case is good with minimal changes as proposed and that the applicant will improve the roundabout at Winterfield Road. Recommendation APPROVAL AND ACCEPTANCE OF THE PROFFERED CONDITIONS IN ATTACHMENT 1 Motion: Jones Second: Freye AYES: Jackson, Freye, Jones, Sloan and Stariha The Board of Supervisors on Wednesday, September 25, 2019, beginning at 6:00 p.m., will consider this request. 320SN0508-2019SEPT25-BOS-ADD CASE NUMBER: 20SN0508 APPLICANT: Thalhimer Realty Partners CHESTERFIELD COUNTY, VIRGINIA MIDLOTHIAN DISTRICT STAFF’S ANALYSIS AND RECOMMENDATION Board of Supervisors (BOS) Hearing: SEPTEMBER 25, 2019 BOS Time Remaining: 365 DAYS Applicant’s Agent: ANDREW CONDLIN(804-977-3373) Planning Department Case Manager: 6.7 Acres – 14008 Midlothian Turnpike DARLA ORR (804-717-6533) WINTERFIELD COMMONS REQUEST Amendment of zoningapproval (Case 18SN0836) relative to concept plan and multi-family density plus conditional use planned development to permit exceptions to ordinance requirements. Specifically, amendments are proposed to offer a revised conceptual plan, add 4 additional multi- family residential units, and reduce setbacks and parking space length adjacent to the center green. Notes:A. Conditions may be imposed or the property owner may proffer conditions. B. Proffered conditions, Textual Statement, and exhibits are located in Attachments 1-5. C. THIS CASE IS DOUBLE ADVERTISED. SHOULD THE COMMISSION ACT ON THIS CASE AT THEIR SEPTEMBER 17, 2019 MEETING, THE CASE WILL BE HEARD BY THE BOARD OF SUPERVISORS ON SEPTEMBER 25, 2019. SUMMARY A development (commonly known as Winterfield Commons) including 50 townhomes and neighborhood commercial uses with up to 19 above shop multi-family residential units (includes 2 first floor units for handicapped accessibility and an increase in 4 units over the 15 units approved with the 2018 case) is planned. Amendment of zoning approval (Case 18SN0836) is proposed to accommodate revisions in the project’s design based on more detailed engineering during plans review. Specifically, the applicant found that additional right of way dedication along Winterfield Road and increased commercial building size were necessary for the development. While a revised concept plan is proposed (Exhibit A, Attachment 3), development will still occur with townhomes served by alleys, a common green and commercial uses at the corner of Midlothian Turnpike and Winterfield Road. The applicant is also seeking setback and parking space length exceptions. The applicant has proffered to realign the existing Winterfield Road roundabout and approaches and install/maintain landscaping and features within the Winterfield roundabout to off-set the development’s impact on roads. Providing a FIRST CHOICE community through excellence in public service RECOMMENDATION The Planning Commission will consider this case at their September 17, 2019 PLANNING public hearing. Staff will advise the Board of the Commission’s action after their COMMISSION meeting. PLANNING - APPROVAL Permits development flexibility while maintaining the quality design and architecture offered by the applicant that provide for a convenient, attractive and STAFF harmonious community that should enhance the surrounding area. TRANSPORTATION -APPROVAL Development’s traffic impact addressed by providing road improvements. SUMMARY OF IDENTIFIED ISSUES Department Issue Post 2020, the Public Facilities Plan recommends a new high school in the vicinity of Genito and Otterdale Roads northwest of Swift Creek Reservoir, SCHOOLS however at this time a budget has not been developed for the acquisition of land or construction of this school facility as recommended in the Plan. 2 20SN0508-2019SEPT25-BOS-RPT-C 3 20SN0508-2019SEPT25-BOS-RPT-C TABLE A REQUEST PROPERTIES Tax Identification NumberAddress 725-709-9433 1105 WINTERFIELD RD 725-709-9911 14030 WINTERFIELD LN 726-708-0495 14028 WINTERFIELD LN 726-708-1397 14022 WINTERFIELD LN 726-708-3588 14008 MIDLOTHIAN TPKE 726-709-0149 1109 WINTERFIELD RD 726-709-0434 1101 WINTERFIELD RD 726-709-0813 14024 WINTERFIELD LN 726-709-1718 14018 WINTERFIELD LN 726-709-2430 14012 WINTERFIELD LN 726-709-3003 14010 WINTERFIELD LN 4 20SN0508-2019SEPT25-BOS-RPT-C Comprehensive Plan – Midlothian Area Community Plan Classification: VILLAGE RESIDENTIAL AND VILLAGE FRINGE This designation suggests the property is appropriate for mixed use development compatible with surrounding neighborhoods, including office, residential, multi-family, community facilities and personal service uses using special design standards to preserve pedestrian scale. Surrounding Land Uses and Development Winterfield Road Westfield Road Commercial and multi- family residential zoning and land use Single family residential use or vacant Midlothian Tpk 5 20SN0508-2019SEPT25-BOS-RPT-C PLANNING Staff Contact: Darla Orr (804-717-6533) orrd@chesterfield.gov Zoning History Case Number Request Rezoning to Neighborhood Business (C-2) and Residential Townhouse (RTH) with conditional use planned development to permit exceptions to ordinance requirements to accommodate 50 townhomes neighborhood commercial uses with 15 over-shop multi-family residential units 18SN0836 A conceptual plan served as the master plan; Conditions addressed Approved quality design and architecture to include building elevations and 12/12/2018 materials, 4-sided equal architecture for commercial buildings, overall community quality (a central green, shared parking, townhomes served by alleys), standards for individual townhouse lots, and streetscape improvements along Midlothian Turnpike and Winterfield Road Proposal During plans review, the applicant discovered additional right of way was necessary along Winterfield Road for a turn lane into the development. In addition, deeper commercial tenant space than that shown on the approved conceptual plan was necessary for the proposed tenants. Further, two (2) first-floor multi-family units are also proposed for handicapped accessibility and four (4) additional multi-family residential units are planned within the commercial building. To seek the needed flexibility in the overall site design, amendment of Case 18SN0836 is proposed to offer a revised conceptual plan (Exhibit A, Attachment 3) for these changes. The existing conceptual plan is located in Attachment 5 on page 26 for comparison. The applicant is also requesting conditional use planned development approval to reduce setbacks along Winterfield Road, Midlothian Turnpike and the eastern property boundary (adjacent to the townhome development). An urban streetscape design is proposed within the reduced setback along Winterfield and Midlothian Turnpikes. Further, an exception is requested to shorten the length of parking spaces adjacent to the central green to have space to provide a width necessary to maintain the green’s viability as a community gathering area. All other conditions of Case 18SN0836 would remain in effect, including site design and architectural quality. The applicant has submitted commercial building elevations found to be consistent with the elevations approved with Case 18SN0836. (Elevations, Attachment 4) As suggested by the Comprehensive Plan goals and the Zoning Ordinance, the proffered conditions offered with this request and the existing zoning include quality design and architectural elements comparable to that of the surrounding community. 6 20SN0508-2019SEPT25-BOS-RPT-C BUDGET & MANAGEMENT Staff Contact: Natalie Spillman (804-318-8767) spillmann@chesterfield.gov County finance staff is responsible for managing the finances of the County and making recommendations to the County Administrator regarding the allocation of available resources for the provision of services and capital facilities to serve the citizens of the County. Finance staff will advise the County Administrator if changed economic circumstances require adjustments to the County’s budget or capital improvement program. COUNTY TRANSPORTATION Staff Contact: Steve Adams(804-748-1037) adamsSt@chesterfield.gov In December 2018, the Board of Supervisors approved a rezoning (Case 18SN0836) on 5.8 acres. Proffered Conditions 15, 17, and Textual Statement III.A.ii established a maximum development density. The applicant is requesting to amend, among other things, the textual statement to increase the number of multi-family dwelling units from 15 to 19. Based on the trip generation rates for the maximum development density (50 townhome units, 19 multi-family units, and 45,000 square feet of retail/shopping center), the proposed development could generate approximately 3,870 average daily trips. Traffic generated by development of the property will be initially distributed along Winterfield Road to Midlothian Turnpike (Route 60). Section 19.1-231 of the County Code outlines the general requirements to meet the needs of the traffic generated by a proposed development, including acceptable levels of service. The proposed mixed-use development would contribute to an identifiable need for transportation and access improvements. As part of the previously approved Case 18SN0836, the applicant offered: Right-of-Way Dedications (Proffered Condition 9): Sixty (60) foot right-of-way for an East West Local Road through the property. Thirty-five (35) foot right-of-way from the centerline of Winterfield Road. Vehicular Access Control (Proffered Condition 10): Limited to two (2) entrances/exits to Winterfield Road. No direct access to Route 60. Road Improvements (Proffered Condition 11): Construction of two lanes for the East West Local Road through the property. (a) Separate right turn lane along Winterfield Road to serve the south access. (b) Raised median within Winterfield Road to preclude left turns at the south access. (c) Sidewalks along Route 60, Winterfield Road, and the East West Local Road. (d) Abandon and removal of existing Winterfield Lane on the property. (e) Construction of cul-de-sac or turnaround at new terminus of Winterfield Lane. (f) Realignment of the existing Winterfield Road roundabout and approaches. (g) Installation/maintenance of landscaping & features within the Winterfield roundabout. (h) 7 20SN0508-2019SEPT25-BOS-RPT-C To address the traffic impact of the additional multi-family units, the applicant has offered to install two (2) off-site street lights within the Winterfield Road roundabout (Proffered Condition 3 of this case). The property is within Traffic Shed 2, which encompasses the northwest area of the County, west of Huguenot Road and north of Midlothian Turnpike. Several roads in this part of the county have little or no shoulders, fixed objects (trees) adjacent to the edge of the pavement and poor vertical and horizontal alignments. The traffic volume generated from this proposed mixed-use development will contribute to an identifiable need for transportation facility improvements to these roads in excess of existing transportation facility capacity. Roads in this shed or which serve this shed need to be improved or widened to address safety and accommodate increased traffic, including the increased traffic from the proposed development. An applicant may choose to address the development’s impact on the county’s road transportation network through dedication of property, construction of road improvements, or a cash proffer. If an applicant elects to offer cash to address the proposed residential impact on the county’s road transportation network, Transportation staff has calculated the average impact of a single-family dwelling unit on the transportation network to be $12,652; however, the Board of Supervisors has adopted a policy establishing that it would accept a maximum cash proffer of $9,400 per dwelling unit as addressing the traffic impacts of residential development, with all of the funds to be dedicated towards improvements to the road network. The Policy allows the county to consider mitigating circumstances about a proposed development. In this case, the residential development is limited to townhome and multi-family (apartment/condominium) uses, which generate approximately 63% and 60% of the traffic of single-family dwelling units, respectively. Because of this, the traffic impact could be addressed with $5,922 (63% of $9,400) per townhome dwelling unit and $5,640 (60% of $9,400) per multi-family dwelling unit. The traffic impact of the proposed development could be valued at $403,260 (50 x $5,922 + 19 x $5,640). As previous noted, the applicant has proffered to construct specific off-site road improvements along Winterfield Road (Proffered Conditions 10.g and 10.h of Case 18SN0836 and Proffered Condition 3 of this case). The condition requires the applicant to complete all road improvements prior to issuance of an occupancy permit. The applicant has provided information that the estimated cost of the off-site road improvements is $408,623. Staff agrees with the developer’s evaluation. It should be noted, however, that the actual cost to provide these improvements could be more or less than this amount. Staff supports this request. FIRE AND EMERGENCY MEDICAL SERVICES Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov When the property is developed, the number of hydrants, quantity of water needed for fire protection, and access requirements will be evaluated during the plans review process. Nearby Fire and Emergency Medical Service (EMS) Facilities Fire Station The Midlothian Fire Station, Company Number 5 EMS Facility The Forest View Volunteer Rescue Squad 8 20SN0508-2019SEPT25-BOS-RPT-C SCHOOLS Staff Contact: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net Mission High performing, high quality public schools contribute to the quality of life and economic vitality of the County. The comprehensive plan suggests a greater focus should be placed on linking schools with communities by providing greater access, flexible designs and locations that better meet the needs of the communities in which they are located. Capital Improvements The School Board FY2020 adopted Capital Improvement Plan (CIP) continues to support the 2013 voter approved school revitalization program that will replace or renovate ten schools and construct one new elementary school to add capacity in the Midlothian area of the county. The ten existing facilities that are part of the revitalization program are Beulah Elementary School, Crestwood Elementary School, Enon Elementary School, Ettrick Elementary School, Harrowgate Elementary School, Matoaca Elementary School, Reams Elementary School, Manchester Middle School, Providence Middle School, and Monacan High School. A replacement Manchester Middle School is planned for construction on the existing school site, and the Beulah Elementary School, Enon Elementary School, Providence Middle School, and Monacan High School projects are complete. Additional school construction projects include a Matoaca Middle School addition on the east campus site, and the new Matoaca Elementary School will be constructed on the existing west campus site. Upon completion of the east campus addition, the current west campus building will be demolished and Matoaca Middle School will operate as a single, unified campus. Information on the CIP and School Board approved construction projects can be found in the financial section of the CCPS Adopted Budget for FY2020. Anticipated School Impacts ElementaryMiddle High Total (1) Anticipated Student Yield by 7 4 7 18 School Type Watkins Midlothian Midlothian Schools Currently Serving Area Current Enrollment 1,228 1,3281,745 2018-19 (2) 1,022 1,4001,970 Design Capacity School Year Enrollment Percent of Design 120% 95%89% Capacity Program Capacity (3) 904 1,3671,920 135% 97%91% Enrollment Percent of Program Capacity Total Number of Trailers 28 10 27 00 Number of Classroom Trailers Note: Based upon the average number of students per dwelling unit for each of the school attendance zones where the (1) proposal is located. Student Generation Factor (2017) is the actual total number of students by grade level divided by the 9 20SN0508-2019SEPT25-BOS-RPT-C actual total number of housing units by housing type. Design capacity is the maximum number of students the building can accommodate based on the Virginia Department (2) of Education Standards of Quality and the architectural program design of the existing building including all interior and exterior renovations to date and an inventory of all available space. Design capacity does not include site-based initiatives and is thus not subject to frequent change and represents prototypical design capacity using VDOE standards. Program capacity is the maximum number of students the building can accommodate based on the Virginia (3) Department of Education Standards of Quality and the current school programming that may adjust the number of rooms used for core or grade-level classrooms in the overall building design capacity. Public Facilities Plan Post 2020, the Plan also recommends a new high school in the vicinity of Genito and Otterdale Roads northwest of Swift Creek Reservoir, however at this time a budget has not been developed for the acquisition of land or construction of this school facility as recommended in the Plan. Additional School Comments The opening of Old Hundred ES allows the adjustment of the attendance zone for Watkins ES and reduction of student enrollment. School capacities will be re-evaluated for the 2019-20 School Year. UTILITIES Staff Contact: Matthew Rembold (706-7616) remboldm@chesterfield.gov Existing Water and Wastewater Systems Currently Size of Closest Existing Connection Required by County Utility Type Serviced Lines Code Water No 24”Yes Wastewater No 8” Yes Additional Utility Comments: The subject properties are located within the mandatory water and wastewater connection areas for new residential and non-residential structures. The applicant has previously proffered the use of county water and county wastewater for this project (18SN0836, Proffer Condition #8). County water is available for connection in the Midlothian Turnpike right-of-way. County wastewater is available for extension near the intersection of Winterfield Road andMidlothian Turnpike in the southwest corner of this property. The conceptual plan submitted includes landscaping, hardscaping, and monument sign improvements along the Midlothian Turnpike right-of-way that may interfere with the wastewater extension alignment necessary to serve this development as well as other properties located upstream, potentially including the proposed Fire Station #5 currently under consideration (20SN0518). A detailed review of these features will be performed with the site plan and may require modification prior to site plan approval. The Utilities Department supports this case. 10 20SN0508-2019SEPT25-BOS-RPT-C VIRGINIA DEPARTMENT OF TRANSPORTATION Staff Contact: Willie Gordon(804-674-2907) willie.gordon@vdot.virginia.gov LIBRARIES Staff Contact: Jennifer Stevens (804-751-4998) stevensj@chesterfield.gov PARKS AND RECREATION Staff Contact: Stuart Connock (804-751-4484) ConnockS@chesterfield.gov ENVIRONMENTAL ENGINEERING Staff Contact: Rebeccah Ward (804-748-1028) WardR@chesterfield.gov This request will have a minimal impact on these facilities. 11 20SN0508-2019SEPT25-BOS-RPT-C CASE HISTORY Applicant Submittals 7/15/19 Application submitted 8/19/19 Application amended 8/15, 8/16, Revisions to Proffered Conditions, Textual Statement and exhibits submitted 8/19, 8/20, 8/28, 8/29 and 9/9/19 Planning Commission 9/17/19 Staff will advise the Board of the Commission’s action following their public hearing. The Board of Supervisors on Wednesday, September 25, 2019, beginning at 6:00 p.m., will consider this request. 12 20SN0508-2019SEPT25-BOS-RPT-C ATTACHMENT 1 PROFFERED CONDITIONS September 9, 2019 The Owner-Applicant in this rezoning Case 20SN0508, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, Virginia, for itself and its successor or assigns, proffers that the development of the Property will be developed as set forth below; however, in the event the request is denied or approved with conditions not agreed to by the Owner-Applicant, these proffers shall be immediately null and void and of no further force or effect. The following proffers from Case 18SN0836 shall be amended as follows: Master Plan. Standards for parking, multi-family residential dwelling density and 1. setbacks shall be modified as provided in the Textual Statementlast revised September 9, 2019 attached hereto. (P) Concept Plan Requirements. The site shall be designed as generally depicted on the plan 2. entitled “WINTERFIELD COMMONS, CONCEPTUAL PLAN, MIDLOTHIAN DISTRICT, CHESTERFIELD COUNTY, VIRGINIA”, dated June 10, 2019, last revised August 13, 2019, and attached hereto as Exhibit A (2 pages) (the “Concept Plan”). However, the exact location of buildings, drive areas and parking areas may be modified provided that the general intent of the Concept Plan is maintained with respect to location of uses, internal road network and pedestrian environment. (P) The applicant proffers the following additional road improvement: Road Improvements. In addition to such other road improvements as may otherwise be 3. required, prior to issuance of an occupancy permit on the Property, the developer shall be responsible for installation of two (2) street lights within the Winterfield Road roundabout, as determined by the Transportation Department and as approved by the Virginia Department of Transportation. (T) 13 20SN0508-2019SEPT25-BOS-RPT-C ATTACHMENT 2 TEXTUAL STATEMENT Last Revised September 9, 2019 In addition to the Conditional use Planned Development granted in Case 18SN0836, as amended herein, the following shall apply to the Property. 1.Parking. Textual Statement item I(A) from Case 18SN0836 shall be amended to add an additional item as follows: The parking spaces located adjoining the central green space shall be permitted to be 16.5 feet in length. 2.Multiple-family dwellings. Textual Statement item III(A)(iii) from Case 18SN0836 shall be replaced with the following: Multiple-family dwellings shall be permitted in the C-2 portion of the Property provided that all but two such dwelling units are located above the first floor and no more than 19 dwelling units in total shall be permitted. . Textual Statement item III(B) from Case 18SN0836 shall be replaced with the 3.Setbacks following: Structures, parking areas, drive aisles and access roads shall not have any setback requirements from interior property lines, the eastern (rear) property line or the western (front) property line along Winterfield Road. The building setback from Midlothian Turnpike shall be a minimum of 10 feet. 1420SN0508-2019SEPT25-BOS-RPT ATTACHMENT 3 EXHIBIT A Revised Conceptual Plan-August 13, 2019 1520SN0508-2019SEPT25-BOS-RPT 1620SN0508-2019SEPT25-BOS-RPT ATTACHMENT 4 Commercial Elevations August 29, 2019 1720SN0508-2019SEPT25-BOS-RPT ATTACHMENT 5 APPROVED CONDITIONS – CASE 18SN0836 1820SN0508-2019SEPT25-BOS-RPT 1920SN0508-2019SEPT25-BOS-RPT 2020SN0508-2019SEPT25-BOS-RPT 2120SN0508-2019SEPT25-BOS-RPT 2220SN0508-2019SEPT25-BOS-RPT 2320SN0508-2019SEPT25-BOS-RPT 2420SN0508-2019SEPT25-BOS-RPT 2520SN0508-2019SEPT25-BOS-RPT 2620SN0508-2019SEPT25-BOS-RPT 2720SN0508-2019SEPT25-BOS-RPT 2820SN0508-2019SEPT25-BOS-RPT 2920SN0508-2019SEPT25-BOS-RPT 3020SN0508-2019SEPT25-BOS-RPT