01-08-1992 Packet
BOS-9891
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING OATE:January 8, 1992
1. A.
ITEM NUMBER:
SUBJECT;
Work session on Revenue Resources and Infrastructure
Report.
COUNTY ADMINISTRATOR'S COMMENTS:
\V~~ '
SUMMARY OF INFORMATION:
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.The Chairman and members of. the Committee will be present to
report on their findings.
See attached.
PREPARED BY~
ATTACHMENTS:
YES ~
NO 0
SIGNATURE:
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COUNTY ADMINISTRATOR
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CHESTERFIELD COUNTY
VIRGINIA
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REVENUE RESOURCES AND INFRASTRUCTURE COMMITTEE
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B-X E CUT I V E
S 'U M MAR Y
I. iNTRODUCTION
The purpose of this report of the Revenue Resources and
Infrastructure Commi ttee (lithe RRIC") is to address the current and
future capital budget financial needs of Chesterfield County. The
RRIC represents a broad cross-section of the community representing
each magisterial district, the Chesterfield Business Council,
financial industry, the Homebuilders' Association of Richmond, the
League of Women Voters, neighborhood organizations, industrial and
manufacturing industry and public school consumers. A listing of
the members of the committee is at the close of this report.
The RRIC charge included reviewing the County's current financial
status and infrastructure needs, gathering citizen input and
completing a report and recommendations to the Board of Supervisors
by January, 1992. The RRIC met twice monthly beginning in
February, held public information forums in each magisterial
district, and conducted a TV call-in show in August. The RRIC
recommendations represent many r hours of learning, discussion,
debate and public input.
During the public input process the RRIC heard many common themes
from citizens: 1) avoid tax increases, 2) growth should pay for
itself, 3) adopt a "no frills" building approach, 4) expand user
fees related to services, 5) evaluate the appropriateness of
governmental services, 6) run government more like a business, 7)
the perception that government is driven by special interests, 8)
better utilization of public facilities and, 9) promote regional
cooperation and solutions. In addressing the needs of
Chesterfield, the RRIC considered these themes and developed its
recommendations accordingly.
While the RRIC recognizes the substantial public sentiment in the
County today demanding that new growth pay 11 its fair share of
infrastructure costll, the RRIC is bound to report to the Board that
its study has brought it to the inescapable conclusion that
existing and past generations have not in fact paid their fair
share of the same costs. Consequently the Board, if and when it
considers new taxes, should balance the tax burden among future and
existing residents and businesses.
The recommendations have been based on a CIP budget of $354
million. The RRIC has identified areas in the CIP which can result
in a reduction of the 6 year plan of $100 million by making touqh
decisions based on what is in the best interests of all the
citizens of Chesterfield. Preservinq the l'Aaa" bond rating is of
paramount importance in developinq CIP and debt management
strategies.
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II. PAY-AS-YOU-GO FINANCIAL POLICY
The RRIC recommends that the Board reallocate operating budget
resources to fund an aggressive pay-as-you-go General Fund capital
program. The pay-as-you-go approach is strongly recommended. Tile
Board of Supervisor's has adopted debt management policies which
state that 10% of all School projects and 20% of all County
projects use pay-as-you-go financing. The RRIC recognizes that
such an undertaking requires either a tax increase or a conscious
percentage reduction in County's and Schools operating budgets.
The RRIC recommends that the Board of Supervisors pursue the latter
strategy, that is, reduce the current budget.
The RRIC recommends that 2% of General Fund revenues be dedicated
in 1993; 3% in 1994; 4% in 1995; and 5% thereafter. This approach
should be pursued while maintaining existinq service levels and not
increasinq taxes.
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III. ALTERNATIVES TO CONSTRUCTION
The current economic downturn should reduce the immediate demands
on the County for additional capital improvements. This presents
to the Board of Supervisors and School Board a major opportunity to
reduce the County's capital requirements by deferring or avoiding
new construction in the 1992-98 period by the use of other
alternatives. The combination of these two items could reduce the
County's CIP by more than $100 million in the 1992-98 period. Such
al ternati ves can improve service eff iciencies, lower operating
costs, and help avoid new personnel expenses by not overbuilding
the County infrastructure only to find it under utilized at some
future date.
The current County 3% growth rate (versus 4% forecasted) and slower
growth in the student population (1200 new students in 1991 versus
1800 forecasted) allows for" extending the elP over 8 years versus
the present 6 years. Except for schools and possibly roads, the
County has enough infrastructure to meet current needs. Extending
the CIP for an additional 2 years would result in a deferral of $12
million excluding schools and roads.
This should be possible without a major reduction in existing
County services (including schools).
The RRIC stronqly recommends the followinq alternatives to
construction to the county Board of Supervisors:
o The RRIC recommends that the Board of
Supervisors and the County School Board fully
adopt the recommendations of the DeJong Report
(Chesterfield County Schools Overcrowding
study, June 1991, prepared by Planning
Advocates, Inc. of Dublin, Ohio). The DeJong
approach assures that all other alternatives
to new construction have been properly
utilized prior to building. Implementation of
this policy reduces the total number of
schools by 4 during the 1992 - 1996 period and
delays the dates in which they would need to
be completed compared to the traditional
approach. This alternative to new
construction would reduce the elP by $70 - $75
million during this period and w1th the
potential for additional savings in the
future. The RRIC survey of citizen sentiment
found strong support for using the DeJong
report for deferring capital requirements for
schools.
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o A study should be undertaken to explore how to
combine the School and County libraries to
take advantage of common facilities,
personnel, and resources. The current CIP
includes $18.9 million for County libraries
not including funds budgeted for school
library facilities. If a 25% savings for
county libraries is achieved $5 million could
be saved.
o The County should examine the presence of the
7,605 acre Pocahontas state Park before buying
additional park land in the central area of
the County. Use of state facilities will save
County resources. FOllow-up is needed as a
result of the recent County /state strategic
plan for Pocahontas Park.
o The RRIC recommends that the Board require as
a part of each Capital Improvement project
request a study of the cost effectiveness of
commercial leases or lease-holds. The
following areas are shown as opportunities to
reduce capital debt burden:
1. Communications Towers for Public
Safety Departments
2. Warehouses
3. Computer/Telecommunications
Equipment
4. Office Space
5. Public Libraries
6. Schools
7. Rolling stock (Construction,
Cars, Trucks, Fire Apparatus,
Refuse Trucks, etc.)
8. Recreation Space (Soccer,
Baseball, Tennis, etc.)
9. Airport Hangers/ Maintenance
Facilities
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o The RRIC recommends that the Board request
that the School Board and County Department of
Recreation and Parks work more closely
together to build athl~tic facilities that are
easily shared and eliminate costly redundancy.
For example, develop consolidated track and
football facilities by area rather than for
each school.
o There is an opportunity to develop a concept
of co-location of schools which allows for
shared use of common facilities like
gymnasiums, libraries, tennis courts, food and
support facilities between schools. This has
the added advantage of better use of special
instructors and other limited use personnel by
spreading them over a larger school group
without the loss of travel time between
locations.
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xv. CAPITAL IMPROVEMENT PROGRAM POLICIES
The RRIC recommends that the County follow a capital improvement
budget process that ranks funded projects in the order of their
necessity.
Construction standards
The RRIC recommends that the Board of Supervisors and School Board
reexamine their construction standards to build facilities with a
"no frills" approach as to design and construction. Libraries,
fire stations, schools, and government buildings should be designed
and constructed conservatively. Designs should be utilitarian and
expandable.
Schools should be specifically designed so that the flcore"
facilities (support and food system areas) be expandable for future
classroom addi tions and programmatic changes.. The reuse of
standardized plans and specifications for all public facilities
will save money and time.
Construction Management
Construction management functions should be joined and all
overlapping functions eliminated between the Board of Supervisors
and School Board. The RRIC can find no logical reason why the
County needs two separate divisions undertaking design standards,
design review, right-af-way, and land acquisition, procurement, and
construction inspection related to building construction.
Consolidated construction management will measurably improve the
coordination of County construction projects.
Reexamining Service Level Standards
The RRIC recommends that the Board and administration reexamine
service standards of the following departments because of their
impact on the CIP:
Parks
Libraries
Police
Fire
Drainage
Transportation
Schools
The RRIC believes that spending time looking at service standards
can yield future savings by construction avoidance and 11th inking
smartlt about the best way to deliver County services.
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V. IMPROVING AND DEVELOPING THE COUNTY'S INDOSTRIAL AND COMMERCIAL
TAX BASE
Given the projected 3% annual population growth of Chesterfield
C?unty, high quality industrial and .commercial development
expansion must be a long-term goal to diversify the tax base. A
balance of 30% commercial/industrial to 70% residential must be
pursued. The current development climate is adversarial.
Developers, citizens, and the County are often at odds over zoning
issues. Yet, the RRI CiS surveys showed clear ly that res idents
support industrial and commercial development to improve the tax
base. Therefore, a better working relationship between all groups
must be encouraged. The county must foster an attitude that
development can be helpful to citizens and business alike. The
protection of property rights must remain a fundamental principle
in the orderly development of the County.
To this end the RRIC recommends:
1. The County must address the long term needs for
industrial development sites and provide aggressive
incentives to attract industry to the County in the form
of taxes I infrastructure I and ameni ties. strateqic
industrial sites should be preserved and protected from
encroachment to help the county be more oompetitive to
attract industrial development.
2. A county-wide forum to bring together and educate
county officials, developers and citizens. The forum is
to forge a new understanding about the importance of and
the "how to's" of economic development.
3. Macro-planning, using a long-range, comprehensive
land use plan must be carried out. Micro-planning, on a
site-by-site basis is costly, time consuming and produces
arbitrary results. The comprehensive plan must
specifically identify and preserve those areas to be
developed as residential, industrial and/or commercial.
Signage, zoning and development (and other related)
ordinances must be applied consistently county-wide.
Both developers and homeowners should be able to rely on
this plan for protection and fair use of their assets.
4. Analyze the current industrial and commercial zoning
ordinances adopted in 1989 to determine their
appropriateness and effectiveness. Citizen input from
the beginning of the development process is essential.
The steps and time required to get plan approval need to
be streamlined. Addi tional areas of concern are the
number of steps in approval that are required for design
review, resubmittal of changes, and bonding (and
releasing of bonding) for improvements. Both the
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citizenry and the private developer must understand the
process at all stages to avoid surprises.
5 . The County must be sensi ti ve to the needs and
conCE:;.~ns of the small to medium sized business enterprise
when applying development costs and fees. The County must
consider the cost of the design review process so that
new businesses are not discouraged by both the costs and
time factors related to the process. The RRIC recommends
that the County move away from ad hoc conditional zoning
and move to the "Henricotl approach that requires
adherence to an overall plan.
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VI. PRIVATIZATION AND PUBLIC/PRIVATE VENTURES
The RRIC feels that while there are many areas of County service
which could probably be done cheap~r and more efficiently by
.private enterprise (to-wit; custodial services, vehicle maintenance
and grounds maintenance), these areas of service are dealt with
more on the operational side of the budget, than on the capital
outlay side.
There are two areas which would allow the County to enjoy
substantial reduction in present and future capital outlay through
the sale or transfer of existing facilities.
NURSING HOME
First, the RRIC recommends that the County privatize the Nursing
home. Private nursing homes have a proven track record of
successfully and carefully providing a variety of health care
services.
The Lucy Corr Nursing Home was built to provide health care
services in the County. The nursing home has filled that need.
However, the private sector can fill the same need, thus removing
the cost of future expansion of nursing home facilities from the
County's Capital Improvement Budget. By doing so the County can
free up necessary capital funds to be used in areas more
appropriately governmental in nature.
LANDFILLS
Secondly, the implementation by Federal, state and Local
governments of effective regulatory controls in the area of
landfill construction and maintenance has removed from the local
governing body's perspective the necessity for the County to be in
the landfill business (in order to see that landfills are properly
constructed and operated).
state and local inspectors spend the same amount of time at a
landfill whether it is private or public. Consequently, the County
should sell its existing facilities, eliminate the necessity of the
inclusion of future facilities from its elP Budget and have more
funds available for higher priority elP Budget items.
Care should be taken, however, in the sale or transfer of County
facilities to ensure that landfills which have been owned by the
County continue to receive County refuse only.
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THE AIRPORT
The RRIC considered the sale of the Airport as another possible
extension of privatization. However, the RRIC feels that the
Airport is an integral part of the County's Industrial Park and is
consequently tied to that endeavor. There: may be advantages
operationally to the consideration by the County of some type of
private contractual arrangement, but this falls outside the
parameter of the RRIC's charge.
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VII. REGIONALIZATION
The committee recommends that the Board consider any appropriate
contractual arrangements with other localities which promote mutual
interests without the encumbrance of additional layers of
government or costs to taxpayers. A regional jail is a good
example. These mutually agreeable arrangements will be obvious to
the Board as they occur. The concept of using a regional approach
to infrastructure problems was cons idered in some depth by the
RRIC. Legislation currently allows almost any regional endeavor
which receives the united support of its membership. The pitfall
of the concept, however, is that it results not in the
consolidation of infrastructure concerns, but in the imposition of
a new layer of government on the participating localities without
a resulting financial savings.
Chesterfield cannot realistically look to regionalization as a
major component of a solution of its infrastructure needs.
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VIII. SUMMARY OF' CIP SAVINGS
The RRIC recommendations, if implemented, will substantially reduce the
adopted elP changing both the p:oposed expenditures and sources of funding.
The CIP table below shows a reduction of $100 million. This reduction is the
result of the following:
o Deferral of School Projects from
Implementing IIDeJong" report ($70 million)
o Deferral of Parks projects due to slow-down
population growth ($7 million)
o Reduction of Library projects due to co~
location of school and county libraries ($5
million)
o Elimination of the Nursing Home Project due to
privatization ($18 million)
The elP table reflects changes in the sources of funding reflecting deletion
of the revenue bonds for the Nursing Home ($18 million), an increase in
General Fund Pay-As-You-Go ($24.5 million) and a reduction in bond funds
($50.5 million).
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RRIC REVISED elP BASED ON
RECOMMENDED COMMITTEE ACTIONS
C I P
FUNCTIONAL AREA
BOARD APPROVED
Libraries
Parks & Recreation
Public Safety
Nursing Home
Roads.
Drainage
Airport
Planning
General County/Courts
$ 18,943,100
13,568,000
23,746,500
18.000,000
51.496.000
1.000,000
1,010,000
619,600
9t478,OOO
TOTAL COUNTY
TOTAL SCllOOLS
$137,861.200
S17111700~OOO
Regional Jail* County portion/pre-construction coats
$ 1.000,000
TOTAL COUNTY
AND SCltOOLS
$309.561.200
ruNDING SOURCES
Available Debt (Above 88 Bond Referendum)***
Current Revenues (Annual G~F. Appropriation (1992-96)
Reserve C~I.P..
Cash Proffers
Revenue Bonds
Regional Contributions (Richmond/Henrico)
Developer Contribution
Garage Fund
School Operating Fund
Private Sector
$176,000,000
12.437,000
10,000,000
30.950,000
19,010,000
1,400.000
1.750,000
855,000
605,000
619.600
TOTAL SOURCES
$253..626..600
*To be reimbursed by Regional Authority-not included in total~
** This amount is less than the projected 1991 capacity estimate by about $26
mil1ion~
***The County's total accumulated debt is $452,358,466 as of January 1, 1992.
lhe annual debt service for FY 1993 is $38,981,914.
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REVISED RRIC
13,943.100
6t568,OOO
23.746,500
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51.496,000
1,000,000
1,010,000
619r600
9,47B~OOO
107.861,200
101..700..000
1,000.000
20911561.200
125.471,600**
36,900,000
10,000,000
30,950,000
1,010.000
1.400.000
1,750,000
855.000
605,000
619t600
209~561..200
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IX. NEGOTIATED EXACTIONS AND IMPACT FEES
Negotiated exactions, cash proffers, and impact fees are developer (or
builder) contributions made as a condition of zoning or development plan
approval, that fund the infrastructure caused by ~ew development. They are
collectively referred to as "exactions". Examples include dedication of
sites for public facilities, construction of new public facilities at private
expense, and payments to defray the costs of land, facilities, and equipment
necessary to support the development.
Negotiated exactions, also called proffers or development agreements, are
developer contributions negotiated on a project-by-project basis. The amount
and type of contribution varies with each project and can take the form of
either cash payments or inkind contributions or both.
The RRIC endorses the implementation of impact fees as a part of a revenue
package to offset the cost of growth-related capital improvements. Based
upon the RRIC's survey, the School consultant's forum results and much input
from the community, there is support from the community for growth to pay for
itself. About 40,000 undeveloped residential lots now zoned have not provided
cash proffers for infrastructure. A way for new homes to help wi th
infrastructure costs is via an impact fee system. The impact fee should only
relate to schools and roads.
The Board of Supervisors should work closely wi th our General Assembly
Delegation for approval of impact fee legislation. The impact fee should
pertain to new residential growth. The RRIC discussed the potential for
impact fees applying to commercial and industrial development and found them
counter productive since this would hinder the County's effort to attract new
businesses. The recommendations of the RRIC are consistent wi th the
recommendations of the Pay-Fer-Growth Committee final report dated December
1, 1988. The RRIC recommends the impact fee be based on the square footage
of the residential unit and should be collected at the time of obtaining an
occupancy permit. The initial fee should not exceed $2,500 per unit with
escalators applied periodically.
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x. SUMMARY 'OF PROPOSED NEW REVENUE SOURCES
The RRIC recommends that the Board of Supervisors consider a package of
revenue sources to support the costs of capital improvements and
infrastructure. No one single revenue source is a panacea to solve the
County's infrastructure financing needs. The County needs a combination of
new revenues that provide for a diversified and reliable tax base to support
future improvements.
The following describes a package of potential revenue sources identified by
the RRIC as available funding sources and the action needed to carry them
out.
1. Development Impact Fees: Impact fees can help fund the increased
costs of supplying infrastructure for new schools and roads.
Impact fees are projected to yield $2.5 million annually.
Action required: General Assembly, Board of Supervisors
2. Restaurant "Meals" Tax: A 4% tax levied on meals (includes carry-
out) is projected to yield $5 million annually. This tax should be
dedicated for school construction.
Action required: Voter Approval, Board of Supervisors approval
3 . Grantor Transfer Taxes: A tax of 1/2 of 1% of the value levied at
closing paid by the seller and is projected to yield $1,600 ,000
(additional) annually. This tax should be dedicated to general County
capital improvements.
.\ Action required: General Assembly, Board of Supervisors
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Gasoline Tax: A levy of $0.01 per gallon gasoline on sales of about 117
million gallons per year is projected to yield $1,170,000 per year
in taxes. } Such a tax should be dedicated for road improvements.
Action required: General Assembly, Board of Supervisors
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Imported Trash Tax:
private landfills.
annually. These
improvements.
A tax imposed on non-Chesterfield waste disposed at
A tax of $3/ton is projected to yield $743, 200
funds should be dedicated to fund landfill
Action required: Board of Supervisors
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REVENUE RESOURCES AND INFRASTRUCTURE COMMITTEE
NAME
REPRESENTING
League of Women
Eileen Amesbury Voters
E. C. "Gene" Autry Chairman
Chesterfield
willis P. Blackwood Business Council
Rev. Harold E. Braxton Matoaca District
william L. Gregg Midlothian District
c. T. Hill Financial Industry
Manufacturing
Rudolph F. Janis, Jr. Industry
Kathleen C. Kondylas Neighborhood
Robert J. Leipertz, Jr. Homebuilders
Charles R. Quaiff Dale District
. Oliver D. Rudy Bermuda District
citizen
Representative
Daniel K. Smith for School Board
James D. Wright Clover Hill District
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SIGNATURE
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REVENUE RESOURCES AND INFRASTRUCTURE COMMITTEE
NAME
Eileen Amesbury
E. c. IIGene" Autry
willis P. Blackwood
Rev. Harold E. Braxton
William L. Gregg
c. T. Hill
Rudolph F. Janis, Jr.
Kathleen C. Kondylas
Robert J. Leipertz, Jr.
Charles R. Quaiff
Oliver D. Rudy
Daniel K. Smith
James D. Wright
REPRESENTING
League of Women
Voters
Chairman
Chesterfield
Business Council
Matoaca District
SIGNATURE
Midlothian District
Financial Industry
Manufacturing
Industry
Neighborhood
Homebuilders
Dale District
Bermuda oistric
citizen ~
Representative r ~~ I{
for School Board ~
&
Clover Hill Distric1~ff! &J~
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CHESTERFIELD COUNTY
VIRGINIA
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REVENUE RESOORCES AND INFRASTRUCTURE COMMITTEE
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MEMBERS:
Eileen Amesbury
E. c. IIGene" Autry
willis P. Blackwood
Rev. Harold E. Braxton
William L. Greqq
c. T. Hill
Rudolph F. Janis, Jr.
Kathleen C. Kondylas
Robert J. Leipertz, Jr.
Charles R. Quaiff
Oliver D. Rudy
Daniel K. Smith
James D. wriqht
staff:
Bradford S. Hammer, Deputy County Administrator
for Management Services
Ann J. Crews, Management Services
Kimberly D. Conley, Virginia state University Intern
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TABLE OF CONTENTS
I.
Introduction......................................... 1
II.
Debt Finanoing Techniques/pay-As-You-GO Pinancial
Pol icy .............................................. ,
III.
Alternatives to construotion.........................20
IV.
Capital Improvement Program Policies.................23
v.
Improvinq and Developing the County's Industrial and
Commercial Tax Base .................................28
VI.
Privatization and PUblic/private ventures............30
VII.
Reqionalization......................................34
VIII.
summary of CIP savinqs...............................39
IX.
Negotiated Exactions and Impact Fees.................41
x.
summary of Proposed New Revenue Sources..............44
APPENDICES
A. Glossary of Terms.........................................45
B. RRle Survey Resul ts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
c. School community Forum Results............................58
D. What other Growth Localities are Doing:
Hillsborough county, Florida.........................79
Gwinnett County, Georgia.............................81
Ormond Beach, Florida................................82
Clark county, Nevada..........................'.......83
City of Phoenix, Arizona.............................84
Charlotte/Mecklenburg, North Carolina................86
Lee County, Florida...................................87
E. Examples of Reqional Intergovernmental Cooperation........88
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I. XNTRODUCTION
Chesterfield County, virginia is a rapidly growing metropolitan
suburban community loceted in the Richmond Metropolitan statistic
district. Chesterfield County has experienced suburban growth.
This growth has placed a financial burden on the County's ability
to finance infrastructure to meet the rising demands of both
citizen and corporate citizens. In the spring of 1991, the
Chesterfield County Board of Supervisors adopted a seven-year
capital year improvement plan, totaling $309.6 million. Of this
amount, $137.9 million funded general capital improvements and
$171.7 million dollars funded school capital improvements. The
Capital Improvement ~lan identified funding of $253.6 million to
pay for these improvements, leaving a shortfall of approximately
$56 million. The increasing financial burden and obvious need to
develop new revenue sources led the Board of Supervisors in 1991 to
form a Revenue Resources and Infrastructure Committee. A study of
capital financing and infrastructure needs of both the County and
Schools began.
Chesterfield County's needs for available capital financing funds
have been an issue for well over a decade. Many rapidly growing
suburban jurisdictions has experienced similar problems in
determining how to fund necessary utilities, libraries, parks,
public safety facilities and in particular, schools. On September
1988, the Board of Supervisors formed a special ad hoc study
committee called the Pay for Growth Committee. This committee
resulted in both County officials and local commercial and
industrial citizens discussing approaches to financing
Infrastructure. The Committee recommended that residential impact
fees, transfer taxes, user fees, student education fees,
transportation districts, and a regional gas tax as new sources of
revenue. The Committee also suggested looking at the real estate
tax as a new available source of capi tal infrastructure. The Board
received the report and indicated that it would follow up in the
future with legislative initiatives.
The Board of Supervisors acted quickly to initiate new fees to
provide viable sources of revenue to pay for infrastructure. The
Board passed cash proffers as a precursor to residential impact
fees. Cash proffers work similar to residential impact fees but
are imposed differently. Cash proffers only apply to particular
acreage that is involved in the rezoning process. An elaborate
computational system to determine the applicable cash proffers for
certain types of residential and commercial development is used.
This system works effectively in raising infrastructure needs if
there are large tracts of property that require rezoning. In the
case of Chesterfield, however, many parcels have zoning, resulting
in a large gap of funds to raise to pay for improvements. As a
result, the Board's attention has been focused on passing impact
fee legislation through the Virginia General Assembly. The county
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has been very active in participating in coalitions of the Virginia
Municipal League and Virginia Association of Counties in this
regard. The County also has supported state-wide legislation that
provides for more sharing of transfer taxes by the Commonwealth.
These initiatives have largely b3en unsuccessful due to the recent
business recession that has hit the state economy very hard. The
sharing of state transfer taxes was delayed by Governor Wilder's
action to redivert these monies for state purposes.
The need to provide for more County services and develop more
infrastructure has not gone away due to the business recession.
Many of the County's proposed infrastructure needs are to serve the
County's current population. Chesterfield County has experienced
increases in popula t ion, hOlls ing and emp loyment . The County I s
total population reached 205,200 by January 1, 1990 which
represents an increase of 63 I 800 res idents or 45% above the
population of 1980. County officials expect this trend to
continue, although at a slightly lesser pace due to the recent
business recession. The County's housing stock has increased at a
faster rate than the population over the last nine years. In 1989
the number of dwelling units reached 78 , 588, representing an
increase of 29,705 units above the 1980 level (a 60.8% increase).
Chesterfield County has the third largest urban school system in
the Commonwealth of Virginia. It has been growing at a membership
rate of about 3%. Like most fast growth communities in the United
States, the bulk of Chesterfieldls growth is attributed to
immigration. The County Planning Department estimates that about
79% of the County's growth over the 15 year period between 1970 and
1985 is due to immigration as opposed to natural population
increases. The influx of people into Chesterfield is expected to
continue to the end of the century. Chesterfield has vast areas of
undeveloped property that can be converted to residential land-use.
Regional population projections show that Chesterfield County will
represent 32.2% of the area's population by the year 2005. By
1989, Chesterfield County's school membership totaled 42,962
students. The County anticipates that this rate of student growth
to grow to more than 60,000 by the close of the decade.
The increasing demands on the School System have resulted in the
need to develop and construct new schools throughout the County.
The Board of Supervisors is faced with a funding dilemma of
constructing new schools faster. The Board of supervisors in the
spring of 1991 hired a consultant to undertake a series of
community forums throughout the County to determine both the needs
of the school system and its users. A series of forums held
throughout the county assessed how residents preferred to deal with
the school infrastructure needs. The results of this study were
shared both with the County Board of Supervisors and the
Chesterfield County School Board. The public forums dealt with
making better use of school facilities and changing the programming
structure of the school curriculum. Alternatives were presented
and discussed at these public forums to bridge the gap between the
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availability of new schools and the need to house more students in
less space. The Chesterfield County School Board has not taken
action regarding the communi ty forum overcrowding study. The
School Board has only adopted the alternatives recommended in the
forums as general policy guidelines to determine future
alternatives on a sChool-by-school basis. A summary of the public
forums process is included in Appendix "ell of this document.
On December 12, 1990, the Board of Supervisors formed a Revenue
Resources and Infrastructure Committee to determine steps that the
Board could consider in January of 1992 to finance infrastructure.
The Board asked the Revenue Resources and Infrastructure Committee
to study the following:
1. Assessing current revenue affecting the financing
of infrastructure,
2. Assessing the County I s ability and capacity to
finance infrastructure, and
3 . Recommending to the Board by January 15, 1992
specif ic revenue options, whether existing or new to
finance infrastructure needs.
The Board appointed a 12 person commi ttee led by an at-large
chairperson. The Committee is made up of organizations and
interests which included the Homebuilders's of Richmond, the
Chesterfield County Business Council, the League of Women Voter's,
representative from the financial industry, a representatives from
neighborhood organizations, industrial and manufacturing industry
representatives and School Board consumers. The Board asked that
the Committee follow a general outline which would consist of; 1)
studying all issues through presentations and literature reviews,
2) conducting a series of public meetings in each magisterial
district to ask for comments and ideas from citizens, 3) developing
a set of recommendations which, in turn, would receive public
comment and reaction, 4) conducting public hearings to ask for the
comments from all citizens and, 5) the completion of a set of
recommendations and report for the Boards consideration in January
of 1992.
The Revenue Resources committee began meeting in February of 1991
and quickly organized itself to meet the requests of the Board of
Supervisors. The Committee initially spent its first formative
meetings by discussing the Countyls financial situation with key
County staff. The Committee also spent a considerable amount of
time reviewing the County's Capital Improvement Plan to determine
the basic needs of infrastructure throughout the county. After
undertaking a diligent and detailed review of the County's
financial situation and needs for capital improvement, the Revenue
Resources and Infrastructure Committee a series of public meetings
throughout the county in the summer of 1991 to obtain citizen
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comments and input into their process. The Committee also surveyed
attendees of the public meetings to determine their perceptions and
feelings about infrastructure needs and other issues pertaining to
County finance. Appendix B includes a summary of these surveys.
After undertaking the public input process, the Committee spent
several meetings analyzing the information to determine a course of
action. The Committee also reviewed information which addressed
what other communities were doing across the country with similar
situations. After analyzing and summarizing the public input as
well as literature reviews and recommendations of committee
members, the Revenue Resources and Infrastructure Committee began
the task of developing recommendations and action steps for the
Board of Supervisors.
During the Committeels deliberations, a concerted effort was made
to address expenditure issues. As a result, the Committee has
spent time both analyzing and debating the needs of adjusting the
current Capital Improvement Plan. The Committee took long, hard
looks at how the county funds and finances various departmental
operations and capital improvements. The general thrust of this
report, therefore will concentrate on eight major topical areas.
These topical areas include:
o Debt Financing Techniques
o Pay-As-You-Go Financial Policy
o Alternatives to Construction
o Capital Improvement Program Policies
o Improving and Developing the County's Industrial
and Commercial Tax Base
0 Privatization and PUblic/Private Ventures
0 Regionalization
0 summary of elP Savings
0 Negotiated Exactions and Impact Fees
0 Summary of New Revenue Sources
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The recommendations have been based on a CIP budqet of $354
millioD. The RRle has identified areas in the CIP which can result
in a reduction of the 6 year plan of $100 million by makinq tough
decisions based on what is in the best interests of all the
citizens of Chesterfield. preserving the "Aaa" bond rating is of
paramount importance. in developing CIP and debt manaqement
strategies.
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II. DEB~ FINANCING TECHNIQUES/PAY-AS-YOU-GO FINANCIAL POLICY.
INTRODUCTION
This section is a synopsis of governmental debt financing
techniques. No attempt is made to discuss the inner workings of
each fin~ncing technique described in this report.
The last ten years has seen substantial changes in the nature and
application of government debt financing. Historically state and
local governments have used only traditional bond financing
techniques. The decade of the 80' s has seen the adoption of
strategies and debt structures used in private commercial finance.
One principle remains inviolate, that is the necessity of revenues
to repay borrowings. In that regard, the decade of the 80's has
seen a deterioration of available revenue sources and a
constriction in state and local governments' ability to generate
new revenue sources. Federal fiscal pressures have resulted in
less revenue sharing and grant monies being made available to state
governments which in turn, have pushed the burden down to the local
level forcing officials to find and levy new fees and taxes.
state and local governments are prohibited from pledging assets to
the repayment of borrowings. Private commercial finance borrowers
are able to leverage their investment by borrowing against the
value of assets. state and local governments can issue debt at
lower interest rates than private business. This last refuge of
government financing is under attack by federal legislation which
is seeking to limit and, if possible, do away with this valuable
asset.
As the volume of state and local government tax-exempt financing
has increased dramatically since 1960, the federal government has
tried to limit the amount of tax-exempt interest being earned by
buyers of municipal debt securities. According to the Bond Buver,
tax-exempt state and local government long-term debt outstanding at
year end 1960 was $66 billion. By year-end 1981 it was over $361
billion--and this latter figure did not include another $42 billion
in industrial revenue bond debt. During the period 1981 through
1989, over $1 trillion of new long-term governmental debt was
issued. Current estimates show that an additional $500 billion or
more in new governmental debt will need to be issued by state and
local governments to remedy the current infrastructure
deficiencies.
* Information presented in this section was sourced and edited from "Building
Together - Investino in Community Infrastructure (National Association of
Counties) and Financina a Commonwealth (Government Finance Officers Association).
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TAX-EXEMPT BONDS
Some individuals buy municipal bonds as a way of supporting public
improvements, such as schools I playgrounds I and parks. The
majority of bond buyers do so because of the tax-exempt feature of
these debt instruments. Federal law, by statute, now exempts from
taxation by the federal government the interest of state and
municipal bonds. Section l03(a) of the Internal Revenue Code of
1986, as amended, spells out the specific eligibility requirements
for tax-exemption. Until recently, the issue of whether an
independent constitutional basis exists for the tax-exemption has
remained unsettled. The lOth amendment to the United states
Constitution and various other constitutional principles of
federalism suggest some degree of limitation on Congress' authority
to regulated the acti vi ties of states. However, in the 1988 united
States Supreme Court decision, South Carolina v. Baker, lOB
S.CE.1355, the Court held that the owners of state bonds had no
constitutional entitlement to pay federal taxes on income they
earned from the bonds. States had no constitutional entitlement to
issue bonds paying lower interest rates than other issuers.
Interest paid on state and local bonds has been tradi tionally
exempt from federal income tax. Congress has always exempted state
bond interest from taxation by statute beginning with the very
first federal income tax statute. Only when the Tax Equity and
Fiscal Responsibility Act of 1982 removed the federal income tax-
exemption for interest did the issue finally have a chance to come
before the Supreme Court. Although Congress has not yet taken
steps to change the tax code, there have been rumblings to that
effect because of the federal budget deficit.
The interest rate cost differential between tax-exempt and taxable
financing varies depending on the state of the bond market at any
given point in time. However, the difference between the tax-
exempt and taxable rate, also known as "spreadll, has generally
ranged from 1% to 2%. By way of illustration, a $100 million bond
issued for 30 years at a taxable spread of 2% would result in an
additional $50 million in interest over the life of the issue.
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AUTHORITY FOR THE ISSUANCE OF BONDS
The Public Finance Act of Virginia (Title 58) allows counties to
issue bonds payable from ad valorem (property) taxation to finance
or refinance capital projects authorized by law only when approved
by referendum of the voters.
In general, the Public Finance Act, permits counties to issue bonds
for the purpose of constructing capital projects. The act
specifies what constitutes public improvement projects. Further
authority for the issuance of revenue bonds is set forth in the
Virginia Water and Sewer Authority Act. The act permits counties
to issue revenue bonds for a wide variety of self-supporting
projects. Revenue bonds are secured by and payable from a pledge
of rates, fees, and other charges for the services.
TYPES OF DEBT
Tax-exempt bonds are either "governmental" bonds or "private
activity bonds" (ItPABls"). An issue of state or local bonds is a
PAB, and, therefore,. not an issue of governmental bonds, if more
that 10% of the bond proceeds are used directly or indirectly in
the trade or business of any nongovernmental person (i. e. the
"private use testll). If more that 10% of the debt service due on
the bonds is secured by property, borrowed funds or revenue derived
from the operation of a nongovernmental trade or business, the
bonds are considered PAB's.
PAB's are tax-exempt only if they are qualified bonds. They have
disadvantages when compared to governmental bonds. This is due to
the federal tax requirements that PAB's are subject to the
Alternative Minimum Tax (AMT) which increases the effective tax
rate of a tax payer holding such bonds. PAB I S are "qualified II
bonds if they are an lIexempt facility bond II which includes
airports, docks and wharves, mass commuting facilities, solid waste
disposal facilities, water and sewage facilities, qualified
residential rental projects, local electric energy or gas
facilities, local district heating or cooling facilities, qualified
hazardous waste facilities or high-speed intercity rail facilities.
PAB's typically are issued as revenue bonds (as described below).
There are several different types of governmental debt incurred by
cities and counties in Virginia, including general obligation debt,
revenue bond debt and other debt including long-term leases and
government loans. To date I Chesterf ield County has used the
methods described and defined below.
As of June 30, 1991, the County has long-term debt outstanding in
the principal amount of $ 363.9 million. This debt consists of
$291.3 million in bonded debt, and $ 72.6 million in miscellaneous
notes and bond anticipation certificates.
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General Obliaation Debt
General obligation (IIG. 011) bonds of municipalities, counties,
school districts and states are backed by a pledge of the full
faith and credit of the issuer. This pledge is supported by a
commitment of the issuer to levy and collect ad valorem taxes, for
the payment of principal and interest on its bonds. with the
County I s excellent II Aaa II credi t rating, G. o. debt offers the lowest
interest cost of any form of County debt. Because of the impact on
property owners, the issuance of general obligation debt in
Virginia requires the consent of the voters through a referendum.
General obligation debt issued by the County is as follows:
AMOUNT
OUTSTANDING
FY 90-91
DEBT SERVICE
$213,098,986
$26,519,380
Revenue Debt--Bonds, Notes, and Governmental Loans
Most, if not all, state constitutions authorize either explicitly
or implici tly the issuance of revenue debt. Revenue debt is issued
without voter referendum because of a public policy called the
"special fund doctrinell. The essence of revenue debt is that a
particular stream of revenue is designated as the sole source of
repayment of the debt. This revenue source is derived from a
specific project or enterprise, a loan program or even a special
tax. If such a source proves inadequate or default is otherwise
threatened, the issuer is under no obligation to pay the debt from
its general funds. The issuance of revenue debt is usually subject
to fewer restrictions than general obligation debt. Since the
County cannot be compelled to levy taxes or fees, future tax-payers
are not burdened with the debt service associated with revenue
debt. Therefore, the same level of restrictions is not necessary.
Nevertheless, in the case where a revenue source such as a sales
tax or franchise fee flows to the General Fund to offset operating
expenses, the use of such revenues as a security pledge for bond
indebtedness will have a direct impact on General Fund revenues.
Thus, to maintain the same level of general services, the issuer
needs to identify other supplemental revenues or reduce operating
costs.
Revenue debt issued by the County is as follows:
AMOUNT
OUTSTANDING
FY 90-91
DEBT SERVICE
$77,923,918
$8,255,050
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self-supporting Revenue Debt. The source of funds supporting the
issuance of revenue debt is the revenue from the operation of a
facility or enterprise (e. g. a solid waste resource recovery
facility or utility system built with bond proceeds). As such
revenues are received, they become subject to the pledge
established by the indenture or resolution. Revenues are received
by the issuer to: (i) be held in trust for the benefit of the bond
or noteholderj and, (ii) be applied solely as specified in the
indenture or resolution. Revenues are to be deposited into a trust
fund which is usually called the "Revenue Fundtl.
As stated earlier, repayment of a revenue debt issue depends on a
particular source of funds, not on any general governmental
commitment to provide the amount needed for payment. Funds flowing
from such a revenue source are allocated exclusively for such
payment, for building up required reserves, and for operating the
project or program which generated the funds. (Surplus funds may
be applied for other uses.) Such exclusive allocation is achieved
by: (1) formally pledging all funds flowing from the source as
security for the bonds or notes; (2) specifying the manner of its
application, including restrictions on the alternative application
of any surplus; and, (3) covenanting not to apply any such funds
except as so specified.
Most bond or note resolutions include a requirement that the issuer
(such as the County's Water/Wastewater Utility System) charge rates
high enough to produce system revenues sufficient to pay not only
operating expenses and debt service, but also to provide a margin
to protect bond or noteholders should there be an unforeseen
revenue shortfall. Most such margins are in the range of 25% to
40% of annual debt service, depending on the strength of the
revenue source.
Self-Supporting revenue debt issued by the County is as follows:
AMOUNT
OUTSTANDING
FY 90-91
DEBT SERVICE
$77,527,958
$8,013,478
Non self-supportinq Revenue Debt. Non self-supporting revenue debt
is used for a public improvement project which would not generate
revenues specifically related to paying off the debt. Examples
would be jails, the purchase of fleet vehicles and other necessary
equipment, the construction of transportation projects (exclusive
of toll roads), or parks or any other projects which do not
generate enough money to retire the debt and pay the operating
expenses. This type of debt has a significant budgetary impact.
Non Self-supporting revenue debt issued by the County is as
follows:
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AMOUNT
OUTSTANDING
FY 90-91
DEBT SERVICE
$697,200
$241,572
Other Revenue Debt Financing Alternatives
There are other financing alternatives described below which could
be used by the County depending on needs and circumstances.
Tax-Exempt Lease Purchase Financing
Lease purchase financing is a method by which governments can
finance the acquisition of equipment and real property. Local
governments issue tax-exempt lease revenue bonds or certificates of
participation. The repayment is subject to an annual appropriation
of ad valorem or non-ad valorem revenue by the lessee (Chesterfield
County) and is, therefore, treated as a current expense. The lease
is not considered statutory debt. However, lease/purchases are
considered another form of indebtedness not unlike the County's
outstanding bond obligations.
Government ownership is necessary to substantiate the public
purpose of the financing and to allow for tax-exempt treatment of
the interest part of the lease payments.
The County has the option to terminate the lease agreement at the
end of each fiscal year. If the lease payment is not appropriated
for continuation of the agreement, the lease is terminated without
penalty and the asset is returned to the lender. Assuming that the
County makes all lease payments as scheduled, the asset becomes the
property of the county, free and clear of any liens, at the end of
the lease term.
The lease agreement can be structured in a number of ways which
gives the County flexibility and control over the purchase and
ownership of the leased asset. The County can upgrade the asset
during the lease term or, at its option, purchase the leased asset
prior to the end of the lease term. A lease purchase financing is
frequently not subject to the restrictions imposed on other types
of financing, such as public sale requirements, voter approval and
interest rate limitations.
Lease purchase financing does not require that a pledge of specific
revenue stream. This gives the County the advantage of
appropriating funds for annual payments in light of the overall
financial condition in a given fiscal year.
The non-appropriation risk. associated with an appropriation-based
financing will result in a slightly higher interest rate than for
bonds backed by the general obligation of the County. Lease
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purchase financings have rated one step below County general
obligations producing a double A rating. The additional cost of
this rating ranges between 10-20 basis points (one basis point
being equal to one-hundredth of one percent (.01%). The issuance
costs tend to be typically somewhat lower than for the issuance of
revenue bonds.
Tax Exempt Lease Purchase debt issued by the County is as follows:
Amount outstanding
FY 90-91
Debt Service
$25,331,747
$5,603,605
TaX-Exempt Commercial Paper
Tax-Exempt commercial paper generally is defined as short-term (1
to 270 day maturity), unsecured promissory notes issued by
organizations of recognized credit quality. While corporations
usually issue commercial paper on an unsecured basis, legal
differences normally require that governmental issuers secure tax-
exempt commercial paper (TECP) with a specific pledge. TECP may be
issued in virtually any amount at anytime on very short notice. A
minimum size of $50 million is needed to offset the cost of
setting-up the TECP program. TECP "pools" are now also being
structured by investment banking firms to offer multiple issuers
the opportunity to aggregate their borrowing. TECP is supported by
a credit facility (i.e. letter-af-credit) from a commercial bank.
Credit ratings by at least one major rating agency (Moody's or
Standard & Poor's) are essential to reach a broad range of
investors and obtain competitive interest rates. TECP is useful in
funding construction costs of large multi-year development
projects. This method enables the issuer to borrow only as needed
to encumber contracts and pay contractors by issuing successive
series of TECP issues from a common master loan agreement. The
interest rates are the lowest available because of the short-term
nature of the notes. TECP may be IIrolled-over" at maturity when
long-term interest rates are low enough to long-term fixed rate
bonds. The issuer may choose to "rolloverll both interest and
principal on the TECP's thereby delaying any debt service until the
project begins generating revenue.
commercial Bank Borrowing and Letters and Lines-of-Credit
A number of Qommercial banks now offer investment banking services
to governments. These services include the placement of municipal
bonds with third party purchasers (individuals, insurance
companies, bond funds). The reason for this shift in direction
has its basis in federal tax law which limits the amount of
"qualified" tax-exempt debt which a bank may purchase from a single
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issuer in a given year to $10 million. Purchases in excess of this
limit are termed IInon-bank qualified" tax-exempt debt. This debt
is subject to a 100% disallowance in the bank's calculation of
total interest deductions for federal tax purposes. Banks find it
increasingly difficult of compete on this basis with underwriting
firms which are not subject the same requirements.
One area where banks do continue to provide a valuable service to
governmental issuers is in providing letters-af-credit and lines-
of-credi t. The former instrument is used to provide credit support
for a revenue bond issue. The bond purchaser is assured that if
the government issuer defaults on the repayment of the bonds the
letter-af-credit bank will step in to continue making payments.
The bank then attempts to collect from the government issuer under
the terms of the letter-of-credit and reimbursement agreements.
This form of credit enhancement may be cost effective if the credit
rating of the bank is significantly higher than that of the
government issuer. The overall bond rating is raised resulting in
a lower interest rate to offset the annual fee paid to the bank for
the letter-af-credit. .
Another service provided by banks is in the issuance of lines-of-
credit. Such lines provide a government issuer with a commitment
by the bank of a certain level of borrowing capacity which the
issuer can draw on as needed. The government issuer pays interest
only on the amounts actually drawn from the line and, in the
current competitive financing environment, no fees are charged by
the bank to maintain the line's availability, subject to certain
conditions. Lines-of-credit, although not usually as cost
effective as other short -term debt instruments, eg . commerc ia 1
paper, do provide flexibili ty and accessibili ty to funds for
certain smaller-sized projects.
Special District Debt Financing
A special district is a local government unit which provides a
service to the residents of a legally defined area who benefit from
the needed service. Special districts are generally not contiguous
with major established and existing local government units, such as
counties and municipali ties. They have been established in
Virginia under a number of separate statutes for a variety of
purposes, including: reg ional parks, water and sewer, waste
management and jail improvements. The general laws of the State
have provided rules for the creation and merger of special
distr icts. In Virginia, special district financing generally
permits the use of either benefit-drive special assessments or
value-based ad valorem taxes as security for any borrowing. Both
cities and counties have the power to create special districts.
Once a district is established in compliance with statutory
administrative processes, the district may issue revenue bonds for
design, acquisition and construction costs. The bonds are secured
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by the fees, assessment or taxes levied against properties within
the district's boundaries benefitting from the services provided.
In some cases, the real property being benefitted is also security
for repayment of the bonds in the event. of non-payment through the
sale of tax certificates. Fees and taxes are typically included on
ad valorem tax bills and designated as special assessment levies.
Bonds issued in this matter are not obligations of the County, nor
are they counted against the County IS debt capacity or limitations.
Tax Increment Financinq
Tax Increment Financing (TIF) is a method of funding public
investments in an area slated for redevelopment by recapturing, for
a specified period of time, all or a portion of the increased ad
valorem tax revenue that results if the redevelopment stimulates
private investment. As private investment adds to the tax base
wi thin the redevelopment area, the increased tax revenues are
placed in a fund to be used for certain public purposes.
Bonds may be issued and secured by TIF tax revenues. However, a
track record of actual tax collections in the TIF district is
usually required. Bonds issued on the basis of projected TIF tax
revenues are usually limited in total dollar capacity due to a
heavy discounting of the projected revenue stream.'
state Bond Pools
state Pools. Innovations have occurred in the areas of pooled
credit to assist local governments to borrow in the capital
markets. Two forms of state credit assistance that have received
considerable attention are bond banks and reVOlving loan funds.
Virginia does have a state bond bank but does sponsor a state
revolving loans fund (SRF) for wastewater projects. The virginia
Resources Authority serves as a financial placement entity as well
as a "backup" to the debt for such projects. Projects funded by
VRA generally receive a IIAall rating.
Virginia provides school construction financing through the state
Literacy Fund (which receives funds from statuary sources such as
interest earnings mortgage escrow accounts). These funds are
available to select localities but not Chesterfield County. The
County did not receive Literacy Loan funds for school construction
until 1988. Literacy Loan debt is as follows:
Amount
outstanding
FY 90-91
Debt Service
$26,292,618
$2,681,482
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e
DEBT CAPACITY
The ability of a municipality to issue debt is a function of: (i)
the revenues legally available to pledge as security for the debt;
(ii) limitations on the collection of that revenue which the
bondholder will take into account 'in determining the principal
amount of bonds which could be repaid; and, (iii) the market
interest rates in effect at the time the debt is issued, together
with the length of time for repayment. Computations utilizing
these factors result in the determination of debt capacity.
REFINANCING OF DEBT
Management monitors the County's debt portfolio for opportunities
to refinance or refund outstanding debt. Current federal tax law,
in particular u.s. Treasury Regulations promulgated in May, 1989
has severely restricted the ability of municipalities to refinance
outstanding indebtedness in order to take advantage of lower
interest rates by imposing certain constraints on the savings
flowing from such refinancing. In attempting to address past
abuses by some municipal issuers across the country the federal
government has made it increasingly more costly for municipalities
and counties to finance needed capital improvements.
The County may restructure and/or refinance up to $18.3 million of
its outstanding water/wastewater debt during Fiscal Year 1990-91.
The restructuring would result in lower annual debt service prior
to Fiscal Year 1995 by moving the maturing of bonds into later
years through a refunding of the Series 1985 bonds. A refinancing
of the Series 1985 and 1986 General Obligation Bonds ($52 million)
saved $3.8 million in debt service costs in December 1992. The
combined restructuring and refinancing saved $257,000 in debt
service costs for FY 1993. All debt refinancing must be approved
by the state Council of Debt prior to placement.
CONCLUSIONS
The County's portfolio of outstanding debt is secured by a
diversity of revenue sources. General obligation debt is fully
utilized in relation to per capital measurements, general municipal
finance credit standards and the County's potential to secure low
interest rated due to its excellent IIAaa" rating.
The debt capacity of the County's non ad valorem revenue base is
theoretically strong but restricted in practice, in that revenues
are used for funding operations. Any use of existing revenues to
support new debt issuance may require an increase in tax levies or
reduction in operating costs and services. New revenue sources and
additional state initiatives to create new revenues or enhance
existing revenues are ne~ded to improve the County's debt capacity
in financing infrastructure needs.
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PAY-AS-YOU-GO FINANCIAL POLICY
The RRIC recommends that the Board reallocate operating budget
resources to fund an aggressive pay-as-you-go General Fund capital
program. The pay-as-you-go approach is strongly recommended. The
Board of Supervisor's has adopted debt management policies which
state that 10% of all School projects and 20% of all County
projects use pay-as-you-go financing. The RRIC recognizes that
such an undertaking requires either a tax increase or a conscious
percentage reduction in County.s and Schools operating budgets.
The RRIC recommends that the Board of Supervisors pursue the latter
strategy, that is, reduce the current budget.
The RRIC recommends that 2% of General Fund revenues be dedicated
in 1993; 3% in 1994; 4% in 1995; and 5% thereafter. This approach
should be pursued while maintaining existing service levels and Dot
increasinq taxes.
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III. ALTERNATIVES TO CONSTRUCTION
The current economic downturn should reduce the immediate demands
on the County for additional capital improvements. This presents
to the Board of Supervisors and School Board a major opportunity to
reduce the County's capital requirements by deferring or avoiding
new construction in the 1992-98 period by the use of other
alternatives. The combination of these two item~ could reduce the
County's elP by more than $100 million in the 1992-98 period. Such
alternatives can improve service eff iciencies I lower operating
costs, and help avoid new personnel expenses' by not overbuilding
the County infrastructure only to find it under utilized at some
future date.
The current County 3% growth rate (versus 4% forecasted) and slower
growth in the student population (1200 new students in 1991 versus
1800 forecasted) allows for extending the elP over 8 years versus
the present 6 years. Except for schools and possibly roads, the
County has enough infrastructure to meet current needs. Extending
the elP for an additional 2 years would result in a deferral of $12
million excluding schoo+s and roads.
This should be possible without a major reduction in existing
County services (including schools).
The RRIC strongly recommends the following alternatives to
construction to the County Board of supervisors:
o The RRIC recommends that the Board of
Supervisors and the County School Board fully
adopt the recommendations of the DeJong Report
(Chesterfield County Schools Overcrowding
study, June 1991, prepared by Planning
Advocates, Inc. of Dublin, Ohio). The DeJong
approach assures that all other alternatives
to new construction have been properly
utilized prior to building. Implementation of
this policy reduces the total number of
schools by 4 during the 1992 - 1996 period and
delays the dates in which they would need to
be completed compared to the traditional
approach. This alternative to new
construction would reduce the elP by $70 - $75
million during this period and with the
potential for additional savings in the
future. The RRIC survey of citizen sentiment
found strong support for using the DeJong
report for deferring capital requirements for
schools.
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o A study should be undertaken to explore how to
combine the School and County libraries to
take advantage of common facilities,
personnel, and resources. The current CIP
includes $18. 9 million for County libraries
not including funds budgeted for school
library facilities. If a 25% savings for
county libraries is achieved $5 million could
be saved.
o The County should examine the presence of the
7,605 acre Pocahontas state Park before buying
additional park land in the central area of
the County. Use of state facilities will save
County resources. Follow-up is needed as a
result of the recent County/state strategic
plan for Pocohontas Park.
e The RRIC recommends that the Board require as
a part of each Capital Improvement project
request a study of the cost effectiveness of
commercial leases or lease-holds. The
following areas are shown as opportunities to
reduce capital debt burden:
1. Communications Towers for Public
Safety Departments
2. Warehouses
3. Computer/Telecommunications
Equipment
4. Office Space
5. Public Libraries
6. Schools
7. Rolling stock (Construction,
Cars, Trucks, Fire Apparatus,
Refuse Trucks, etc.)
8.. Recreation Space (Soccer,
Baseball, Tennis, etc.)
9. Airport Hangers/ Maintenance
Facili ties'
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o The RRIC recommends that the Board request
that the School Board and County Department of
Recreation and Parks work more closely
together to build athletic facilities that are
easily shared and eliminate costly redundancy.
For example, develop consolidated track and
football facilities by area rather than for
each school.
o There is an opportunity to develop a concept
of co-location of schools which allows for
shared use of common facilities like
gymnasiums, libraries, tennis courts, food and
support facilities between schools. This has
the added advantage of better use of special
instructors and other limited use personnel by
spreading them over a larger school group
without the loss of travel time between
locations.
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IV. CAPITAL IMPROVEMENT PROGRAM POLICIES
The capital Improvements Program (CIP) is a summary of the County's
long term needs for capital goods necessary to provide a level of
services consistent with the preferences of its citizens as well as
identifying the methods of financing them. The Capital
Improvements Program takes the approach that local government
should look at infrastructure strategically, much as a business
would look at its capital assets. It is a tool of financial
management which projects future needs and establishes priorities
or goals for capital expenditures.
Major reasons for undertaking this method of financial management
include:
1. It is recognition that these capital needs are large
relative to the operating budget. Funding these needs
through current tax revenues would require reducing the
current level of services provided to Chesterfield County
residents.
2. The long range view insures that priority projects are in
place when needed. It also insures that resources are
adequate for growth in infrastructure as demands on
infrastructure grow in the 1990's and beyond.
3. CIP provides a means of coordinating and combining
various departmental requests in a summary fashion. The
elP forms a more concise picture of the interrelationship
of projects and the total resource needs. ·
4. The plan will provide a concise picture to bond rating
agencies of the County's future financing requirements.
The elP helps maintain a favorable rating and thus cost
savings on bond issues.
The Capital Improvement Program is defined as a comprehensive
priority list of the County's long-term requirements, including
cost estimates and anticipated funding sources for each project.
Capital projects include any major non-recurring expenditure
exceeding $25,000 for the:
1. Capital improvements to the County that improve the
quality of life such as br idges, sidewalks, streets,
water and sewer lines, park expansion and equipment, and
drainage improvements;
2. Construction of new public facilities having a useful
life of more than five year;
3. Acquisition of major computer equipment or programs to
facilitate more efficient management of services;
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4. Expansion or renovation of existing public facilities.
5. Acquisition of real property;
6 . Contractua 1 cas ts invo 1 ved f or the pI ann ing, eng ineer ing I
and architectural studies related to the capital
improvements; and
7. Acquisition or purchase of equipment with a useful life
of more than five years.
The Capital Improvement Program must be in compliance with the
developing trends of the county in order to provide effective and
efficient delivery of services to the citizens of Chesterfield
County. The CIP shall fall within the scope of the following
elements:
1. County goals and objectives
2. Financial feasibility
3 . Consistency wi th the growth and development trends of the
county
4. Community preferences
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PROCESS AND PROCEDURES
The CIP consists of a comprehensive study of the future needs of
the Chesterfield departments. It identifies programs and costs in
accomplishing these future task requirements. The CIP process
includes the following steps:
1. An inventory of potential projects including
cost estimates and an initial evaluation of
their respective priority.
2. Analysis of these project requests, involving
discussion with the requesting department if
necessary.
3. Analysis of the financing sources of the
County and the relation of these to different
project categories.
4. A schedule of project construction in a long-
range program list which considers project
relationships to each other and to financial
requirements.
5. Selection from this schedule of a slate of
projects for inclusion in the capital budget
for the coming fiscal year.
6.
Formal presentation of
against the background
recommended program.
the
of
capital
the long
budget
range
The Capital Projects Review Committee is comprised of
representatives from the Development, Human Services, and
Management Services Divisions, Fire, Police, and the County
Administrator I s Office. The comrni ttee screens all proj ects to fund
and determines an initial priority ranking of the projects. The
committee assesses both the fiscal and planning implications of all
projects.
The 'RRIC believes that projects should be ranked in accordance to
the fOllowing:
Mandatory - required by federal or state law or required for
the protection of life or maintenance of public health of
safety.
Maintenance necessary for the continuation of public
services and facilities or the finishing of partially complete
projects.
Enhancement - refers to improvement of community services or
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facilities or the replacement of obsolete facilities to
enhance current levels of service.
New Service - expansion of public facilities required to meet
future demand for public services.
The RRIC recommends that the County acquire building sites in
advance through land banking, cash proffers, and other innovative
approaches. Avoiding costly land prices due to "flipping" should
be pursued by strategically acquiring building sites.
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CRITERIA FOR CAPITAL IMPROVEMENT PROGRAM PROJECTS
The RRIC recommends that the County follow a capital improvement
budget process that ranks funded projects in the order of their
necessity.
Construction standards
The RRIC recommends that the Board of Supervisors and School Board
reexamine their construction standards to build facilities with a
I'no frills" approach as to design and construction. Librarie's,
fire stations, schools, and government buildings should be designed
and constructed conservatively. Designs should be utilitarian and
expandable.
Schools should be specifically designed so that the IIcorell
facilities (support and food system areas) be expandable for future
classroom additions and programmatic changes. The reuse of
standardized plans and specifications for all pUblic facilities
will save money and time.
Construction Management
Construction management functions should be joined and all
overlapping functions eliminated between the Board of Supervisors
and School Board. The RRIC can find no logical reason why the
County needs two separate divisions undertaking design standards,
design review, right-of-way, and land acquisition, procurement, and
construction inspection related to building construction.
Consolidated construction management will measurably improve the
coordination of County construction projects.
Reexamininq Service Level Standards
The RRIC recommends that the Board and administration reexamine
service standards of the following departments because of their
impact on the elP:
Parks
Libraries
Police
Fire
Drainage
Transportation
Schools
The RRIC believes that spending time looking at service standards
can yield future savings by construction avoidance and "thinking '.
smart" about the best way to deliver County services.
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v. IMPROVING AND DEVELOPING THE COUNTY'S INDUSTRIAL AND COMKERCIAL
TAX BASE
Given the projected 3% annual population growth of Chesterfield
County, high quality industrial and commercial development
expansion must be a long-term goal to diversify the tax base. A
balance of 30% commercial/industrial to 70% residential must be
pursued. The current development climate is adversarial.
Developers, citizens, and the County are often at odds over zoning
issues. Yet, the RRIC's surveys showed clearly that re'sidents
support industrial and commercial development to improve the tax
base. Therefore, a better working relationship between all groups
must be encouraged. The County must foster an attitude that
development can be helpful to citizens and business alike. The
protection of property rights must remain a fundamental principle
in the orderly development of the County.
To this end the RRIC recommends:
1. The County must address the long term needs for
industrial development sites and provide aggressive
incentives to attract industry to the County in the form
of taxes, infrastructure, and amenities. strategic
industrial sites should be preserved and protected from
encroachment to help the County be more competitive to
attract industrial development.
2. A county-wide forum to bring together and educate
county officials, developers and citizens. The forum is
to forge a new understanding about the importance of and
the "how to'sll of economic development.
3. Macro-planning, using a long-range, comprehensive
land use plan must be carried out. Micro-planning, on a
site-by-site basis is costly, time consuming and produces
arbitrary results. The comprehensive plan must
specifically identify and preserve those areas to be
developed as residential, industrial and/or commercial.
Signage, zoning and development (and other related)
ordinances must be applied consistently county-wide.
Both developers and homeowners should be able to rely on
this plan for protection and fair use of their assets.
4. Analyze the current industrial and commercial zoning
ordinances adopted in 1989 to determine their
appropriateness and effectiveness. Citizen input from
the beginning of the development process is essential.
The steps and time required to get plan approval need to
be streamlined . Additional areas of concern are the
number of steps in approval that are required for design
review, resubmittal of changes, and bonding (and
releasing of bonding) for improvements. Both the
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citizenry and the private developer must understand the
process at all stages to avoid surprises.
5. The County must be sensitive to the needs and
concerns of the small to 'TIedium sized business enterprise
when applying development costs and fees. The County must
consider the cost of the design review process so that
new businesses are not discouraged by both the costs and
time factors related to the process. The RRIC recommends
that the County move away from ad hoc conditional zoning
and move to the IIHenricoll approach that requires
adherence to an overall plan.
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VI. PRiVATIZATION AND PUBLIC/PRIVATE VENTURES
SERVICE DELIVERY OPTIONS
Transferring delivery of government s~rvices to the private sector
is a practice that has evolved, with varying degree of success,
over the past fifteen (15) years. As wi th any other popular
concept, privatization has both proponents and opponents, and the
term has taken several meanings.
While there is no commonly accepted definition of "privatization,"
it generally refers to one of several forms of private sector
service delivery. Among the methods of privatization are:
CO-PRODUCTION
A number of methods which rely on citizens to
help produce services - usually a self-help
approach or using government volunteers.
CONTRACTING OUT
Providing services to citizens through an
agreement with another entity (for-profit
firms I nonprof i t firms I another government)
that directly delivers the service to
customers or specific city departments. The
county maintains control over the service by
requir ing specif ic performance measures and
closely monitoring contract compliance. The
County pays the entity directly.
FRANCHISING
Arrangements in which a private entity
authorizes a service within specific
parameters. Users of the service pay the
franchisee directly. The County often
regulates the service level or quality, and
the price.
VOUCHERS
The government provides voucher(special notes
constituting payment for a specific service)
to citizens needing a certain service. The
citizen is free to choose from which
organization to buy the goods or services.
COOPERATIVE
AGREEMENT
Contractual agreements executed by public
agencies that provide for cooperative action
to deliver public services. The agreements
provide a way to keep basic control over a
service while having the service run more
efficiently as a group instead of an
individual County basis.
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SERVICE
SHEDDING
IIGetting out of the business entirely. II
Discontinuing a service without requiring any
arrangements for its continuation.
When used properly, privatization may generate a variety of
benefits for government. The primary benefit is cost savings. The
private sector is able to take advantage of various financial
opportunities and economies unavailable to government. This
permits the private sector to build and operate public facilities
at substantially lower cost. These cost savings may result from
construction cost and timing efficiencies, operational advantages,
and utilization of tax benefits. other potential benefits of
privatization to government include reduced pressure on local debt
capacity, a shorter design and construction period, reduced
operational responsibility for providing certain public services.
While a potential benefit to governments, the following elements of
privatization must be closely evaluated to ensure that public
policy and the public good is safeguarded or enhanced:
1. The stream of public payment of the service in question
must be firm enough to satisfy lenders that the
wherewithal for debt repayment is present.
2. Risks with respect to project development and operation
must be sufficiently defined and controllable so that
project development and operation will not be impeded.
3. Project equity (public and private sources) must have a
reasonable prospect of earning a return, whether through
tax savings or cash flow, which is comparable to that of
projects of comparable risk.
4 . Incent i ves for pr i va te per f ormance above minimum
expectations should be present.
Often the economic benefits from privatization must overcome a
higher financial threshold than pure government projects since the
debt issued for privatized projects is either Private Activity
Bonds, which are sometimes not tax-exempt, or private commercial
debt which is never tax-exempt. Industrial Revenue Bonds (IRB's)
are often the vehicle for raising debt funding for such projects
and, as private activity bonds, may be taxable or tax-exempt as
previously discussed in the report. IRB1s are issued in
Chesterfield County by the Industrial Development Authority,
subject to approval by the Board of Supervisors.
Privatization and public/private ventures are still in their
infancy relative to local government application. In any such
proposal careful evaluation of the savings, benefits and risks to
government must be undertaken. The track record and privatization
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experience of the private sector partner is paramount to ensuring
a satisfactory result.
The RRIC feels that while there are many areas of Coun-::'y service
which could probably be done cheaper and more efficiently by
private enterprise (to-wit; custodial services, vehicle maintenance
and grounds maintenance), these areas of service are dealt with
more on the operational side of the budget, than on the capital
outlay side.
There are two areas which would allow the County to enjoy
substantial reduction in present and future capital outlay through
the sale or transfer of existing facilities.
NURSING BOME
First, the RRIC recommends that the County privatize the Nursing
home. Private nursing homes have a proven track record of
successfully and carefully providing a variety of health care
services.
The Lucy Corr Nursing Home was built to provide health care
services in the County. The nursing home has filled that need.
However, the private sector can fill the same need, thus removing
the cost of future expansion of nursing home facilities from the
County's Capital Improvement Budget. By doing so the County can
free up necessary capital funds to be used in areas more
appropriately governmental in nature.
LANDFILLS
Secondly, the implementation by Federal, state and Local
governments of effective regulatory controls in the area of
landfill construction and maintenance has removed from the local
governing body's perspective the necessity for the county to be in
the landfill business (in order to see that landfills are properly
constructed and operated).
state and local inspectors spend the same amount of time at a
landfill whether it is private or pUblic. Consequently, the County
should sell its existing facilities, eliminate the necessity of the
inclusion of future facilities from its elP Budget and have more
funds available for higher priority elP Budget items.
Care should be taken, however, in the sale or transfer of County
facilities to ensure that landfills which have been owned by the
County continue to receive County refuse only.
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THE AIRPORT
The RRIC considered the sale of the Airport as another possible
extension of pr i vatization. However, the RRIC feels that the
Airport is an integral part of the County's Industrial Park and is
consequently tied to. that endeavor. There may be advantages
operationally to the consideration by the County of some type of
private contractual arrangement, but this falls outside the
parameter of the RRIC1s charge.
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VII. REGIONALIZATION
Reqional Public Facility Authorities
While coordinated planning is beneficial, several
multijurisdictional areas have gone further and have established
regional authorities for solid waste collection and disposal as
well as for water and sewer utilities--where economies of scale
exist. In southeastern Virginia, eight jurisdictions--six cities
and two counties--joined together to finance a resource recovery
plant. The individual localities collect refuse and deliver it to
the regional resource recovery plant where it is either recycled or
processed as fuel. The jurisdictions jointly set policy for the
author i ty . The plant is financed through a tonnage t ipp ing fee and
through the sale of recyclables and fuel.
Probably the most common form of intergovernmental infrastructure
management, independent authorities are financed almost entirely be
fees collected for the services provided. Regional water and sewer
authorities usually rely on user fees and thereby avoid many of the
equity issues associated with water and sewer service financing
since fees for service are based on use. Other authorities such as
regional transportation, solid waste, or park authorities cannot be
financed entirely by user fees and must develop more complex
funding mechanisms.
Regional cooperation can transcend state boundaries and involve the
creation of an interstate authority such as the Port Authority of
New York and New Jersey or the proposed multipurpose Quad Cities
Interstate Authority that would serve Rock Island and MOline,
Illinois, and Davenport and Bettendorf, Iowa. Federal approval is
required to establish an interstate authority. The member
governments in the Quad Cities are now seeking such approval from
the Congress.
Alternative Regional Financing Mechanisms
Since existing taxpayers believe that new development and new
residents should bear increased service costs, they resist levies
for regional facilities, particularly if local facility demand is
generated by growth occurring outside theirs jurisdiction. This
situation is common in the older industrial cities of the Northeast
and the Midwest. Older central cities are often left with the task
of maintaining an infrastructure for businesses and poorer
populations while wealthier residents, who may work in the city,
pay taxes to separate suburban jurisdictions. The failure of
current financing mechanisms to provide enough funding for regional
infrastructure developments ,has led to the exploration of
alternatives, including interjurisdictional service contracts,
joint service agreements, and special districts.
Interjurisdictional service contracts are agreements for the
purchase of a good or service by one jurisdiction from another.
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The contracts may cover a wide range of goods and services,
including water, sewer service, or fire protection. In st. Louis,
an area characterized by many small incorporated towns, localities.
too small to establish their own fire companies contract with a
larger jurisdiction for fire protection. Nonetheless, cost and
financing issues, particularly as related to the distribution of
costs and customer control over rate increases, are a continuing
concern among the parties to a service contract.
Joint service agreements are accords reached by two or more
j ur i sd ict ions to comb ine a s sets to f arm a jointly he Id ent i ty .
Localities usually do not establish a separate legal authority by
combine assets for the costs of construction, operation, and
maintenance. Nei ther party is the customer of the other, the costs
are distr ibuted equ i tab 1 y , and contro 1 is vested in a joint
administrative board. To be successful, joint service agreements
require mutual trust and a cooperative planning environment.
The San Diego Association of Governments (SANDAG) has been
exploring alternative methods for financing regional
infrastructure. Mechanisms for the joint financing of public
facilities reviewed by SANDAG include regional development impact
fees, multijurisdictional special assessment districts, and Mello-
Roos Community Facility Districts.
Multijurisdictional special assessment districts are another option
for financing regional facilities. The assessment districts differ
from single jurisdictional assessment districts only in that they
cross jurisdictional lines and require a regional authority or
multijurisdictional joint power agency to levy and collect the
special assessment. Assessment districts differ from benefit area
impact fees in that the special assessments can be used to back
bonds. Further, the facili ties developed must directly benef it the
areas assessed. Assessment districts are most appropriate for
transportation, water and sewer and solid waste facilities where
the benefits are direct. Legal questions may surface when the
benefits are general and not as direct as in the case of solid
waste or open space facilities.
Another option available only in California, but with the potential
of serving as a model for other states, is the Mello-Roos Community
Facility District. Mello-Roes allows special taxes to be levied
within a district for a variety of public facility improvements
that benefit district residents. The special levy requires that
two-thirds of the voters approve the measure, but the special tax
can be flexibly structured and the collected funds used for
virtually any public facility. While a two-thirds majority may be
difficult to achieve in a developed area, the legislation permits
a vote by property owners in sparsely (one person per acre)
populated districts. This feature allows Mello-Roos to be used in
areas undergoing subdivision for new development. For regional
applications of the Mello-RoDs option, a joint powers agency can be
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established and used to finance the public facilities built for the
district.
Mello-Roos bonds are one of many creative types of financing that
emerged in response to Californials landmark anti-tax Proposition
13, which, among other things, makes it difficult for communities
in the state to issue general obligation bonds. Mello-Roos bonds
have been used to build road, sewage treatment plants, police
stations and other projects designed to improve the infrastructure
of an existing community or one that is in the early-development
stages.
Most of the tax-exempt bonds are unrated by the credit rating
agencies, either because the issues are too small or the projects
are considered too risky to receive an investment-grade rating.
Generally, the bonds are not obligations of a municipality, so the
financial health of the project, real estate development or local
special district is critical for the bonds.
S & piS Mr. Hitchcock says that many districts that issued Mello-
Roos bonds have solid tax bases and are highly creditworthy. But
the criteria for issuance of Mello-RoDs bonds is so flexible that
they have often been used by real estate speculators following a
sort of IIField of Dreams" approach, that is "If we build it, they
will come. II As long as California's economy was growing, new
communities did spring up and the homeowners - and that means
taxpayers - did come.
\
However, declining California property values, an economic
recession that made home buyers skittish and a rise in the number
of IIno growthll voter initiatives have sapped the strength of
California's once go-go-real estate market. Unable to attract
suff icient numbers of taxpayers, some of the more speculari ve
Mello-Roos projects are having trouble meeting debt payments.
Virtually all of the traditional financing mechanisms available to
jurisdictions can be used on a multijurisdictional basis if the
cooperating governments agree to coordinate their actions. A
mUltijurisdictional area may wish to increase its property tax or
sales tax, impose special fees, or levy a special tax of the
purpose of funding a regional facility. While a coordinated
special tax for a designated facility is feasible, it requires
substantial political coordination and consensus, especially if
voter approval is required.
Wall street Journal, November 4, 1991
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The RRIC recommends that the Board consider any appropriate
contractual arrangements wi th other locali ties which promote mutual
interests without the encumbrance of additional layers of
government or costs to taxpayers. A regional jail is a good
example. These mutually agreeable arrangements will be obvious to
the Board as they occur. The concept of using a regional approach
to infrastructure problems was considered in some depth by the
RRIC. Legislation currently allows almost any regional endeavor
which receives the united support of its membership. The pitfall
of the concept, however, is that it results not in the
consolidation of infrastructure concerns, but in the imposition of
a new layer of government on the participating localities without
a resulting financial savings.
Chesterfield cannot realistically look to regionalization as a
major component of a solution of its infrastructure needs.
The consideration of combining resources of the region to support
government services should be expanded but not limited to the
following areas:
o Incarceration
The RRIC supports the regional jail initiatives
(lowers construction costs and overhead) and the
development of a minimum security "jail farm"
facility to handle work releases, weekenders and
other non-life threatening inmates. The RRIC ~also
endorses a regional home incarceration program
(could be privatized). The RRIC also suggest
regionalizing the transportation of inmates.
o Special Schools
The RRIC recommends regionalizing costly specialty
programs dealing with gifted math/science, multiple-
handicapped, autistic, and vocational skills.
Regionalization can improve staff skills,
facilities, and equipment availability (computers,
etc. )
o Libraries
The RRIC recommends continued regionalization of
library services. Target areas should include the
Hopkins branch (wi th Richmond) and the new Enon
branch (with Hopewell). The RRIC believes that
computerized bibliography and billing systems could
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be regionalized.
o Public Safety Training
The RRIC recommends going further with current
regional efforts (to include tri-cities) to lower
operating costs and debt costs.
A listing of regional intergovernmental cooperation mechanisms now
in use is included as Appendix E.
* Ibid p.6
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VIII. SUMMARY OF CIP SAVINGS
The RRIC recommendations, if implemented, will substantially reduce
the adopted CIP changing both the proposed expenditures and sources
of funding~ The elP table below shows a reduction of $100 million.
This reduction is the result of the following:
o Deferral of School Projects from
Implementing IIDeJongll report ($70
million)
o Deferral of Parks projects due to
slow-down population growth ($7
million)
o Reduction of Library projects due to
co-location of school and county
libraries ($5 million)
o
Elimination of the Nursing
Project due to privatization
million)
Home
($18
The CIP table reflects changes in the sources of funding reflecting
deletion of the revenue bonds for the Nursing Home ($18 million),
an increase in General Fund Pay-As-You-Go ($24.5 million) and a
reduction in bond funds ($50.5 million).
.
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RRIC REVISED err RASEU ON
RECOMMENDED COMMITTEE ACTIONS
F1JNGTION^l~ AREA
Libraries
Parks & Recreation
Public Safety
Nursing Home
Roads
Drainage
Airport
Planning
General County/Courts
TOTAL COUNTY
TOTAL SCHOOlS
Regional Jail* County portion/pre-construction costs
TOThL COUNTY
AND SCllOOl.S
FUNDING SOURCES
Available Debt <^bove 88 Bono Refercndum)***
Current Revenues (Annual G.F. Appropriation (1992...9G)
Reserve C~I.P~
Cash Proffers
Revenue Bonds
Regional Contributions (Richmond/Henrico)
Developer Contribution
Garage Fund
Schoo~ Operating Fund
Private Sector
TOTAL SOURCES
e
BOARD APPROVED
$ 18. 9 L, 3 , 100
13,568.000
23,746.500
18,000,000
51,496,000
1.000,000
1.010,000
619.600
9,'.78.000
$137,861,200
SI71.700.000
$ 1.000.000
$309.561.200
$176,OOOtOOO
12,437,000
10,000,000
30,950,000
19,010,000
l,400tOOO
1,7501000
855,000
605,000
619.600
$253.626.600
C I P
REVISED lUtlC
13,943,100
6.5&8,000
23,746,500
-0-
51,496.000
1,OOOtOOO
1.010,000
619,600
9,478.000
107.B61~200
101.700.000
1,000,000
209.5611L200
125.471,600**
36.900.000
10,000,000
30.950,000
1,010,000
1,400,000
1,750,000
855,000
605,000
619~600
209~561.200
*To be reimbursed by Regional Authority~not included in total.
** This amount is less than the projected 1991 capacity estimate by about $26
million.
***The County's total accumulated debt is $452,358,466 as of January 1, 1992.
lhe annual debt service for FY 1993 is $38,981,914.
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IX. NEGOTIATED EXACTIONS AND IMPACT FEES
Negotiated exactions and impact fees are developer (or builder)
contributions that fund the infrastructure caused by new
development. Collectively r0ferred to as "exactions, It they require
developers, as a condition of development approval, to make any of
the following contributions:
o dedication of sites for public or common facilities;
o construction and dedication of public or common
facilities;
o purchase and donation of vehicles and equipment for
public or common use; or
o payment to defray the costs of land, facilities,
vehicles I and equipment in connection wi th public or
common facilities.
Negotiated exactions, also called proffers or development
agreements, are developer constrictions negotiated on a project-by
project basis. The amount and type of contribution varies with
each project and can take the form of either cash payments or in-
kind contributions or both.
Chesterfield County through the rezoning of property accepts cash
proffers for schools, roads, parks, fire stations and libraries.
As of December 30, 1991, monies proffered total $1.5 million versus
collection $28,005. The great preponderance of cash proffers have
been for residential development. The County also accepts
commercial development proffers for fire protection. Road
improvements for commercial rezonings are negotiated independently
of cash proffers.
Impact fees are one-time assessments applied primarily to new
development to help offset the presumed public costs generated by
growth. Communities assess fees by applying a standard formula
based on such measures as the square footage or number of bedrooms
per dwelling unit. The formula may vary by type of development
(i.e., commercial, residential, industrial) but not by individual
developer or project. The fee amount is calculated by first
developing a standard of use for each facility or service. For
example, per capita consumption of 100 gallons of water per day is
a common standard for a water treatment plant. An average of 2.5
persons per dwelling unit is generally used to estimate the amount
of demand per dwelling unit. Next, the amount of additional plant
capacity needed to serve the projected new development is
estimated, along wi th the costs of constructing the additional
capacity. The cost is then apportioned by dwelling unit on the
basis of projected use. Most jurisdictions credit new development
for the contributions it makes to funding capital facilities from
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such sources as property taxes or other fees.
Even though the use of negotiated exactions and impact fees is
proliferating, the use of de~eloper contributions to pay for public
infrastructure is not new. During t!~e 19205, most states enacted
legislation that authorized local governments to regulate the use
of land. Since that time, local governments have required
developers to provide streets, water and sewer lines, and other
utility structures that are needed within a planned subdivision.
But as communities carne to recognize the need for parks and schools
to serve new subdivisions, they began to mandate land dedications
or, when circumstances dictated, fees in-lieu of land. Dedications
and fees represent the first building industry contributions to the
development of off-site infrastructure. While still commonly used
today, these dedications usually cover the cost of the land only,
not the costs of the facilities.
Gradually, local governments began requiring developers to
contribute to both the land and construction costs of an increasing
array of off-site facilities associated with proposed developments.
Such facilities often include water supply and drainage systems,
wastewater treatment plants, landfills, arterial roads, schools,
parks, libraries, public safety and daycare facilities, and low-
and moderate-income housing. In particular, impact fees have
become widely used finance mechanisms in the nation's high-growth
areas. In California, Colorado, Florida, and Texas, impact fees
have been the subject of extensive litigation. As a result, local
communities must take care when designing an impact fee program to
insure that it satisfies several legal tests framed by the courts.
When examining the legality of an impact fee ordinance, the courts
first consider whether the local government imposed the fee under
the proper grant of state authority. A local government's power to
levy impact fees derives form the state either directly through the
enactment of state enabling legislation or indirectly through its
home rule police power to regulate the use of land. Virginia does
not permit local governments to exercise home rule powers, thus
state legislation must specially grant localities the authority to
levy impact fees.
Besides local governments's authority to levy impact fees, courts
may consider the amount of the fee in relation to the need for it
and proposed use of the property. The IIrational nexus" standard is
emerging as the most commonly used test and requires the fee to
meet three criteria:
o The development creates a need for the capital
facilities;
o The fee represents the development.s proportionate share
of facility costs; and
o The fees collected from a development directly, but not
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.
.
exclusively, benefit the development.
The RRIC endorses the implementation of impact fees as a part of a
revenue package to offset the cost of growth-related capital
improvements. Based upon the RRIC's survey, the School
consultant's forum results and much input from the community, there
is support from the community for growth to pay for itself. About
40,000 undeveloped residentia~ lots now zoned have not provided
cash proffers for infrastructure. A way for new homes to help with
infrastructure costs is via an impact fee system. The impact fee
should only relate to schools and roads.
The Board of Supervisors should work closely with our General
Assembly Delegation for approval of impact fee legislation. The
impact fee should pertain ~to new residential growth. The RRIC
discussed the potential forj impact fees applying to commercial and
industrial development and found them counter productive since this
would hinder the County's effort to attract new businesses. The
recommendations of the RRIC are consistent with the recommendations
of the pay- For-Growth Carom i t tee f i na 1 report da ted December 1 ,
1988. The RRIC recommends the impact fee be based on the square
footage of the residential unit and should be collected at the time
of obtaining an occupancy permi t . The initial 'fee should not
exceed $2,500 per unit with escalators applied periodically.
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x. SUMMARY OF PROPOSED NEW REVENUE SOURCES
The RRIC recommends that the Board of supervisors consider a
package of revenue sources to support the costs of capital
improvements and infrastructure. No one single revenu~ source is
a panacea to solve the County's infrastructure financing needs.
The County needs a combination of new revenues that provide for a
diversified and reliable tax base to support future improvements.
The following describes a package of potential revenue sources
identified by the RRIC as available funding sources and the action
needed to carry them out.
1. Development Impact Fees: Impact fees can help fund the
increased costs of supplying infrastructure for new
schools and roads. Impact fees are projected to yield
$2.5 million annually.
Action required: General Assembly, Board of Supervisors
2. Restaurant "Mealsll Tax: A 4% tax levied on meals (includes
carry-out) is projected to yield $5 million annually. This
tax should be dedicated for school construction.
Action required: Voter Approval, Board of Supervisors
approval
3. Grantor Transfer Taxes: A tax of 1/2 of 1% of. the value
levied at closing paid by the seller and is projected to yield
$1,600,000 (additional) annually. This tax should be
dedicated to general County capital improvements.
Action required: General Assembly, Board of Supervisors
4. Gasoline Tax: A levy of $0.01 per gallon gasoline on sales of
about 117 million gallons per year is projected to yield
$1,170,000 per year in taxes. Such a tax should be dedicated
for road improvements.
Action required: General Assembly, Board of Supervisors
5. Imported Trash Tax: A tax imposed on non-Chesterfield waste
disposed at private landfills. A tax of $3/ton is
projected to yield $ 743 ,200 annually. These funds should be
dedicated to fund landfill improvements.
Action required: Board of Supervisors
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APPENDIX A
GLOSSARY OF TERMS
ACCOUNTING SYSTEM: The total set of records and procedures that are
used to record classify and report information on the financial
status and operations of an entity.
11-
ACCRUAL BASIS OF ACCOUNTING: The method of accounting under which
revenues recorded when they are earned (whether or not cash is
received at that time) and expenditures are recorded when goods and
services are received (whether cash disbursements are made at that
time or not).
ACCRUAL BASIS OF BUDGETING: The method of budgeting under which
revenues are budgeted when they are expected to be earned (whether
or not actual cash is received at that time) and expenditures are
budgeted according to when goods and services are to be received
(whether or not cash disbursements are recorded for those goods and
services at that time).
ACTIVITY: A specific and distinguishable unit of work or service
performed.
AD VALOREM TAX: Tax imposed on property according to the value of
the property being taxed.
APPRAISAL: Process by which the market value of property is
appraised for tax purposes by the use of legally specified
standards of valuation; i t involves the discovery of property I
identification of owners, valuation, notification of owners of
their propertyls estimated value based on evidence provided in the
hearing, and a final certification of value. In Virginia, property
is reassessed annually based on 100% of fair market value as
determined by highest/best use.
APPROPRIATION: An authoriza~tion determined by the legislative body
of government which permits assumption of obligations or
expenditures of governmental resources; usually approved for fixed
dollar amounts, semi-annually or annually.
APPROPRIATION ORDINANCE: The official enactment by the legislative
body establishing the legal authori ty to obligate and expend
resources.
ASSESSED VALUE: A property's appraised value which may be adjusted
downward by means exonerations (such as Board of Equalization
adjustments) or fractional assessment to determine taxable (or
,assessed) value. This value provides the basis on which the tax
burden is distributed to property owner.
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BOND ANTICIPATION NOTES:, Short-term interest-bearing notes issued
in anticipation of bonds to be issued at a later date. The notes
are retired from proceeds of the bond issue to which they are
related. Under Virginia Law, BAN's can be issued for a period not
to exceed 2 years.
BUDGET: A financial plan for a specific period of time that
matches all planned revenues and expenditures to various planned
services.
BUDGET BASIS:
appropriation.
Method of' calculating usable funds available for
Uses GAAP unreserved fund balance.
BUDGET CALENDAR: The "when, what and by whom" schedule to be
followed by those involved in the preparation and administration of
the budget.
BUDGET DOCUMENT: The official publication prepared by the budget
office which outlines the financial plan as supported by the
legislative body.
BUDGET CONTROL: Control or management of governmental units or
enterprise in accordance with an approved budget for the purpose of
keeping expenditures within the limitations of available
appropriations and available revenues.
BUDGET MESSAGE: A general discussion of the proposed budget
presented in writing as a part of the budget document. A budget
message explains budget issues as well as a background of financial
experiences in recent years. The message usually presents
recommendations made by the County Administrator.
BUDGET RESOLUTION: The formal statement approved by the Board of
Supervisors which shows budgeted revenues and expenditures for the
approaching fiscal year; it may empower certain individuals with
authority to approve certain transfer or expenditures of specific
funds.
CAPITAL ASSETS: Property or equipment valuing more than $500.00
with a life expectancy of more than 5 years. Capital Assets are
also referred to as Fixed Assets.
CAPITAL IMPROVEMENT BUDGET: The first year of the elP as approved
by the Board of Supervisors. The capital budget should be based on
a set of long-term capital improvement programs. When the capital
budget is reviewed each year, the programs are forwarded one year.
(Year two, 1991, of the 1990 capital budget, as modified, then
becomes the capital budget for 1991.)
CAPITAL IMPROVEMENT PROGRAM (CIP): A plan for capital expenditures
to be incurred each year over a 6 year periOd. This plan will meet
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the capital needs as defined in the long-term work program of
Departments and other agencies of county Government. It sets forth
each project in which Chesterfield County is to have a part, and it
specifies the resources estimated to be available to finance the
projected expenditures.
CAPITAL IMPROVEMENT PROJECTS: An item for which the purchase,
construction, or other acquisition will represent a public
betterment to the community and add to the total capital assets of
the County. The project should have an anticipated life of more
than 3 years and a total project cost of $25,000 dollars or more on
a 6 year forecast basis or $10, 000 dollars on an annual basis
during the immediate future budget year. The annual budget will
incorporate smaller capital projects that should be completed in
the first year of the elP.
CAPITAL OUTLAY: Expenditures for acquisition of capital assets.
CASH BASIS: The method of accounting which allows revenues to be
recorded when cash is received and expenditures to be recorded when
paid.
COMPREHENSIVE PLAN: The long-term, extensive plan produced by the
Planning and Development which the Board of Supervisors depends
upon to make strategic decisions regarding water and sewerage
lines, roads, and infrastructure maintenance and repair.
CONNECTION CHARGE: Type of levy used to recover the cost of off-
site improvements by requiring the developer to buy into the
existing capacity of utilities. which effectively shifts to new
development some of the cost of building these facilities.
CONTINGENCY: Funding set aside for future appropriations of an
emergency nature. Transfers from contingency accounts take
specific Board of Supervisors approval.
CURRENT SERVICE LEVEL: That funding amount which allows an
organization to continue at the existing level of service.
DEBT: An obligation resulting from the borrowing of money or from
the purchase over a period of time of goods or services. Legal
definitions of state and local government debt vary from state to
state and are determined by constitutional provisions, statutes and
court decisions.
DEBT LIMIT: A maximum amount of debt that may be legally incurred.
A debt limit usually only applies to general obligation debt, and
is most often expressed as a percentage of the taxable value of
property in a jurisdiction.
DEBT SERVICE: Interest and principal payments associated with
issuance of Bonds.
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DEFIcrT: Excess of liabilities over assets; that portion of the
cost of a capital asset which is charged as an expense during a
particular period.
ECONOMIC ASSUMPTIONS: Assumptions about economic factors (i.e.
return on investments, salary increases, etc.)
ECONOMIC LIFE: Period of time over which property is used by one
or more users, with normal repairs and maintenance, for the purpose
for which it was intended, without limitation by lease term.
ENABLING LEGISLATION: A legislative act authorizing local
governments to exercise a specified power, such as levying a fee or
tax.
ENCUMBRANCE: Purchase orders or contracts which reserve funding of
specific appropriations. When the purchase order or contract is
paid, the encumbrance is released and the amount becomes an
expenditure.
ENTERPRISE FUND: A fund established to account for operations that
are financed and operated in a manner similar to private
enterprise-where the intent of the governing body is to provide
goods or services to the general public, charging user fees to
recover financing costs. Examples are public utilities and
airports.
EXCISE TAX: A levy on a specific type of transaction at a rate
specific to that transaction; also known as selective sales tax,
these taxes are levied separately from general sales tax and
usually are based on a separate statutory authority. One example
is hotel-motel tax.
EXPENDITURES: Costs of goods received or services rendered.
FUND: An independent fiscal and accounting entity with a self-
balancing set of accounts recording cash and/or other resources
together with all related liabilities, obligations, reserves and
equities which are segregated for the purpose of carrying on
specific activities or attaining certain objectives.
FUND BALANCE: Excess of assets over liabilities; negative fund
balance may be referred to as a deficit.
FUTURE GENERAL OBLIGATION BONDS: Anticipated method of .raising
revenues for financing capital budgets. Future bonds include
authorized bonds which have not yet been sold as well as created
and monies are available for capital projects distinguishes
existing general obligation bonds from future general obligation
bonds.
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GENERAL OBLIGATION BONDS: Method of raising revenues for long-term
capital financing; requires approval by referendum; in Virginia,
the debt ceiling is eighteen percent (18%) of taxable property;
distributes the cost of financing over the life of the improvement
so that future users help to repay the cost.
GRANT: A contribution of assets (usually cash) from one
governmental unit or organization to another. Typically, these
contributions are made to local governments from the state or
federal governments to be used for specific purposes and require
distinctive reporting.
HOMESTEAD EXEMPTION: A tax relief measure whereby state law
permits local governments to exempt a fixed dollar amount of the
appraised value of qualifying residential property.
IMPACT FEE: Charge to developers for the cost of off-site capital
improvements needed to serve a new development. Impact fees
provide up-front financing for the expansion of public facilities,
such as water and sewer treatment plants or roads needed to serve
a new development.
INFRASTRUCTURE: Basic installations and facilities upon which the
continuance and growth of a community depend; examples are roads
and public utilities.
INTANGIBLE PROPERTY: A category of personal property that includes
stocks, taxable bonds and cash.
INTERNAL CONTROL: Plan of organization for all financial
operations that ensures responsible accounting for all functions.
INTERNAL SERVICE FUND: Funds used to account for the financing of
goods or services provided by one department or agency to another
department or agency of a government on a cost reimbursement basis.
INVESTMENT: Commi trnent of funds in order to gain interest or
profit; at Chesterfield, all investments are secured.
INVESTMENT INSTRUMENT:
government holds.
The specific type of security which a
LEASE PURCHASE: Method of acqu1r1ng high cost equipment or
property and spreading payments over a specified period of time.
Normally issued as IIcertificates of participation" similar to
bonds, this form of financing does not require referenda but is
II booked II as long term debt.
LIABILITY: Debt or legal obligation ar~s1ng out of past
transactions which eventually need to liquidated; an example would
be the pension plan.
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LINE ITEM BUDGET: Listing of each category of expenditures and
revenues by fund, agency and division.
LIQUIDITY (OF INVESTMENTS) : Ability to convert investments to cash
~romptly without penalty.
LOCAL OPTION SALES TAX: Tax levied at the rate of one percent and
applies to the same items as the state sales tax, except that the
local option sales tax also applies to sales of motor fuels. In
order to impose this tax, the qualifying entity must submit a copy
of a resolution calling for a referendum on the question of the one
percent sales tax levy to the election superintendent. If more
than one-half of the votes cast are in favor of the tax, the tax
can then be levied. Following the referendum, the County must
adopt a resolution imposing the tax. The state Revenue
Commissioner requires a certified copy of the resolution be
submitted within five days of its adoption.
MAL-MINIMUM APPROPRIATION LEVEL: Funding amount which allows the
agency to function at the existing level.
MANDATED: Ordered by the state to fulfill their instructions; an
example would be how the state determine salaries of judges; the
County is obligated to fulfill the state's mandate.
MILL: Ad valorem tax rate expressed in terms of the levy per
thousand dollars of taxable assessed value. In Virginia, the tax
rate is expressed in terms of the rate/$lOa value.
MODIFIED ACCRUAL BASIS: Accounting method which requires
expenditures other than accrued interest on long-term debt to be
recorded when such debt is incurred; revenues are recorded when
they become available, i.e., in the case of tax revenue, available
means within sixty days after the payment due date.
OBJECT OF EXPENDITURE: Expend i ture class if ication . Typ ica 1
examples are: Personal Services (salaries and benefits); Supplies
and Materialsj Contracted Services (utilities" maintenance,
travel); Capital Outlay (property expenditures).
PAY-AS-YOU-GO: Method of acquiring equipment or property using
funds currently available without going into debt.
PERSONAL PROPERTY: Mobile property not attached permanently to
real estate, including tangible property (such as furniture,
equipment, inventory and vehicles) and intangible property (such as
stocks, taxable bonds and cash).
PROPERTY TAX: Tax based on the assessed value of a property,
either real estate or personal. Tax liability falls on the owner
of record as of the appraisal date.
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REAL PROPERTY: Immobile property; examples are land, natural
resources above and below the ground and fixed improvements to the
land.
RENEWAL ;-tm EXTENSION: Term which
replacement of infrastructure as well
equipment of property; usually used
utilities.
refers to the repair of
as the addition of new
in reference to Public
RESERVE: (see Contingency)
REVENUE: An amount set aside as a portion of fund equity and is
legally restricted for a specific purpose and not available for
appropriation or subsequent spending. (see Working capital
Reserve) .
REVENUE BOND: Bond secured by the revenues of the specific
operation being financed.
REVENUE ESTIMATE (PROJECTION): Formal estimate of revenue to be
earned from a specific source for some future period; typically,
future fiscal year(s).
SALES TAX: Tax levied on a broad range of goods and services at
the point of sale. It is specified as a percentage of the
transaction price. Vendor collects and reports the tax on behalf
if the taxing jurisdiction.
SOURCE OF REVENUE: Classifications according to source or point of
origin.
SPECIAL ASSESSMENT: Levy on property owners for the increased
property value created by the installation of nearby public
improvements. Spec ia 1 asses sments d iff er from other benef i ts- based
levies in that the maximum assessment is the increase in property
value created by the improvements I regardless of the extent to
which the beneficiaries use the facility. Historically, special
assessments have been used for street improvements, curbs,
sidewalks and street lights.
SPECIAL PURPOSE SALES TAX REVENUE: Spec ia 1 sa les and use tax
imposed for a specific period of time not to exceed five years
(four years if tax.is for roads, streets and bridges). The tax
imposed is at a one percent rate and is subject to referendum
approval.
STATE-ASSESSED PROPERTY: Property that spans several local
jurisdictions where it is administratively more feasible for the
state than for local government to appraise this property for tax
purposes. Examples are railroads and public utilities. In
Virginia this property is called "Public Servicell property.
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TANGIBLE PROPERTY: category of personal property that has physical
form and substance; examples are furniture, equipment, and
in.ventory.
TAX ANTICIPATION ~OTES: Notes issued in anticipation of tax
receipts, then retired from collected taxes.
TAX BASE: Objects to which tax is appliedj state law or local
ordinances define what makes up the tax base and determine what
objects, if any, are exempted from taxation.
TAX EXEMPTION: Exclusion from the tax base of certain types of
transactions or objects.
TAX LEVY: Total amount of revenue expected from tax, determined by
multiplying the tax rate by the tax base.
TAX RATE: Amount of tax applied to the tax base. Rate may be a
percentage of the tax base(as in the case of sales or income tax)
or, as is in the case of property tax, rate is expressed in cents
(such as $3.60 per $100 of assessed value) or as a millage rate
(such as 30 mills) where one mill equals one-tenth of a cent.
TAX RATE LIMIT: Maximum legal rate at which a government may levy
a tax. Limit may apply to taxes raised for a particular purpose or
for general purposes.
UNIT COST: The cost required to produce a specific product or unit
of service; example would be cost to purify one thousand gallons of
water.
WORKING CAPITAL RESERVE: Resources set aside in each fund
amounting to one twelfth of the budgeted expenditures.
* Source: Material above edited from Gwinett County, Georgia 1991 Budget
Document.
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APPENDIX B
Chesterfield county
Revenue Resources and Infrastructure Committee
County-Wide Survey Results
Total Number: 82
1. How would you rate the level of services (Libraries, Parks,
Public Safety, Schools, etc.) provided by Chesterfield
County as compared to other localities in our area?
a.
Better
62%
b.
No Different
25%
c. Not as good
8%
2. How would you rate the cost of living (Housing, utilities,
Real Estate taxes, User Fees, etc.) as compared to other
localities?
a.
More expensive
26%
b.
Same
43%
c. Less expensive
27%
3. The Board of Supervisors has indicated that the County's AAA
bond rating is very important. In order to fund the County's
needs, additional bonds may be sold affecting the bond rating.
Generally, the lower the rating the higher the interest rate.
In view of this, how important is the AAA bond rating to you?
a. Very important
71%
b. Somewhat important
18%
c. Not important
8%
4. Residential impact fees, transfer taxes, cigarette taxes and
regional gas taxes may not be levied without the approval of
the General Assembly. Do you support any/all of the above
taxes and fees to finance infrastructure needs?
a. Support
56%
b. Neutral
15%
c. Do not support
20%
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5. Please fill in the chart below:
Service Most important Least important
10 9 8 7 6 5 4 3 2 1
Airport 11% 1% 6% 2% 11% 17% 8% 13% 9% 20%
Mental Health 24% 7% 8% 17% 17% 11% 5% 5% 5% 2%
Fire 57% 16% 15% 4% 1% 2% 2% 2% 2% 0%
Animal Control 6% 3% 9% 16% 15% 22% 8% 11% 2% 6%
Libraries 33% 13% 15% 12% 9% 13% 2% 3% 0% 0%
Police 67% 9% 11% 2% 3% 3% 0% 2% 0% 0%
Roads 29% 16% 21% 13% 3% 10% 2% 0% 1% 5%
Nursing Horne 15% 10% 27% 8% 11% 12% 4% 3% 6% 5%
Public Education/
Technical School 58% 9% 6% 8% 6% 5% 3% 3% 1% 1%
Jails 17% 6% 18% 17% 13% 19% 4% 3% 2% 2%
Parks & Recreation 8% 9% 7% 16% 9% 12% 10% 6% 10%12%
Leaf Collection 5% 0% 5% 7% 8% 7% 10% 16% 9% 29%
Landfills 13% 11% 19% 13% 11% 19% 3% 5% 4% 2%
Solid Waste Collection/
Recycling 26% 7% 27% 5% 5% 16% 4% 5% 1% 3%
6. Privatization is one method of delivering services to County
residents. Private enterprises provide these services within
County guidelines. Do you support privatization for any of
the above services?
a.
Support
69%
b.
No opinion
13%
c.
Do not support
12%
7. Another method of paying for County services is user fees. A
user fee is a fee charged to the resident using the facility
or service within the County. Do you support user fees?
a.
Support
76%
b.
No opinion
6%
c.
Do not support
16%
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8. Another method of paying for County services is to increase
the real estate tax base from industry and business. At
present, business and industry account for 26% of the property
taxes collected. Increased economic development of the County
will increase the funds supplied. Do yoc. support the increase
of business and industry within the County?
a. Support
79%
b.
No opinion
5%
c.
Do not support
11%
9. One method of obtaining funds for County requirements is to
reduce a percentage of the budget of each County and School
Department; each department would be responsible for
implementing that reduction.. Do you support reducing the
budget of each of the County and School Departments?
a.
Support
49%
b.
No opinion
6%
c.
Do not support
39%
10. Services, including education, which are now provided by
Chesterfield County could be provided on a regional basis
in conjunction with other counties and/or cities. The
regional group would share facilities and funds to supply
services to those residents within the area. Do you support
regional cooperation?
a.
Support
49%
b.
No opinion
9%
c.
Do not support
40%
11. Of the below listed options for funding Chesterfield County,
which of the following do you find practical?
Options
Most oractical
Least cractical
10
9
8
7
6
5
4
3
2 1
Additional Taxes
7% 7% 7% 9% 12% 10% 7% 12% 6% 14%
Increase Debt
2% 4% 3% 10% 2% 18% 11% 9% 3% 28%
Privatization
18% 13% 19% 11% 2% 17%
2% 4% 3% 5%
User Fees
27% 16% 20% 9% 7% 5%
3% 2% 3% 6%
Economic Development 34% 16% 24% 6% 10% 2%
0% 1% 1% 1%
Reduction of Budget 35% 3% 15% 8% 10% 10% 2% 0% 1% 1%
Regional Cooperation 29% 3% 16% 7% 12% 11% 1% 4% 4% 10%
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12. Currently the County School System represents 49% of County
tax supported expenses. What percent of the County expenses
should the school system represent?
a. Higher 19%
b. Same llL
c. Lower ~
13. Is the Chesterfield School System a major factor in your
decision to live in the County?
a. Yes ~
b . No....!.8.
14. Based on current enrollment projections and continuing the
current methods of delivering education, the County will need
9 additional schools by 1996 and 30 additional schools by 2005
beyond those already approved as part of the 1988 bond
referendum. Would you support alternative methods of
education delivery which would reduce this need?
Yes ? No
a. Adopt the Student Housing Alternatives Policy
as recommend by the outside consultants to the
School Board. This includes the School Cluster
concept. 32% 28% 31%
b. Purchase trailer-type buildings to mlnlm1ze
the need for additional permanent buildings. 51% 17%20%
c. Go to double shift 36% 11% 48%
d. Increase pupil/teacher ratios !!l 1l~
e. Reschedule school day or staggered schedules 50% 11% 37%
f. Reschedule school week or four day week ~ !2l ~
g. Reschedule school year or year round schools 55% !l~
h. Reduce/compact school programs 37% 29% 30%
i . PUblic/private partnerships 49% 29% 16%
j . Technology and distance learning 42% 32% 20%
k . Other
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15. The County is at its debt limit. If you agree that there is
a need to build additional schools within the County, which items
below do you recommend that the County consider for construction of
additional schools?
YES ? NO
a. Increase property taxes and dedicate said
increase to fund schools on a pay as you
go basis? 31% -.n ...!.Zl
b. Increase property taxes and increase bond debt? 24% n 55%
c.
Establish a County Restaurant Meals Tax
(Requires voter approval)
J.ll. n l.il
d.
Establish Impact Fees (due on sale of a newly
constructed home)
(Requires state approval)
III fi n
e. Increase the Property Transfer Tax due on the
sale of your property. (Requires state approval) 39% 19% 28%
f. Other
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~ APPENDIX C 4It
Chesterfield County Schools
Overcrowding Study
Final Report
June, 1991
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EXECUTIVE
SUMMARY
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EXECUTIVE SUMMARY
Introduction
Early in 1987, the Chesterfield County Schools Capital Improvement
Plan identified the need for $243.9 million in school construction
projects. Thirteen new schools were identified as needed through
the period of 1988-1993, eight elementary schools, three middle
schools, and two high schools. Also identified as part of this
total were energy conservation and air conditioning (ECjAC)
projects at 19 schools.
In November, 1988 the voters in Chesterfield County approved a bond
referendum authorizing funding of $135.9 million in school
construction projects. The approved projects included 19 EC/AC
proj acts I as well as , four new elementary schools ,one middle
school, the conversion of Manchester High School to a middle
school, two new high schools (one of which replaces Manchester),
and additions at two schools. Approximately one-third of the
funding for the school construction projects was anticipated to be
provided by the revenue generated from a IIMeals Tax'" that was also
placed on the ballot for voter approval in November, 1988.
However, the Meals Tax was not approved by the voters. Therefore,
the County has had to fund all school construction projects through
the sale of bonds.
t
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To date, two of the four elementary schools were completed and
opened on schedule in the Fall of 1990, the two additions were
completed on schedule, the new middle school is on schedule to open
in 1991, and the new Manchester High School/conversion of current
Manchester to a middle school is on schedule to be completed in the
Fall of 1992. Likewise, all 19 EC/AC projects are either completed
or on schedule. The three remaining new school building projects
have been delayed as because the adverse economy has had a negative
effect upon local revenues to the point where the County cannot
afford to issue the bonds, and subsequently incur the level of debt
necessary to keep these last three proj ects on schedule. The three
projects currently being delayed are smith and Weaver Elementary
Schools, and James River High School.
Of the thirteen schools originally identified in 1987 as needed in
1993, two have been completed, two are under construction, three
are approved but delayed until funds are available, and the
remaining six have not been approved. In the meantime school
enrollments have continued to increase. In October, 1987 it was
projected that membership would exceed 50,000 students by September
of 1992. Current projections indicate that enrollment will now top
the 50,000 level by September of 1993. However, it is important to
note that the slight moderation in the growth trend has not
occurred at the elementary level. The October, 1987 projection
anticipated elementary membership topping 25,000 by September,
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1993 . The growth trend since 1987 indicates that elementary school
enrollment is right on schedule, as originally projected, and is
projected to be well over 25,000 students by September of 1993.
During the 1988-89 school year, strategic Futures International,.
Ltd. and Planning Advocates, Inc. were hired to conduct a study of
the Chesterfield County School District's facility planning
operations. The report identified the need for the County to
identify long term options to building new buildings as enrollment
was projected to continue to grow through the remainder of this
century and well into the next century.
with enrollment continuing to increase and fiscal limitations that
were evident as a result of recent economic conditions, the County
in January of 1991 hired Planning Advocates, Inc. to conduct this
study to review options and formulate policies for addressing the
projected overcrowding of the Chesterfield County Schools.'
Base Line Data- Understandinq the Dynamics of the Problem
Enrollment Trends
Forecasting enrollments is an on-going activity undertaken by
the County School's Planning Department. The following
provides the enrollment projections for the next several years
and forecasts for the future.
1991
1996
Change
Elementarv
22,481
28,188
+5,707
Middle
9,957
12.319
+2,362
Hiah
11,995
15.324
+3,329
Total
44,433
55,831
+11,398
Approximately half of the projected increase in enrollment
results from larger enrollments in the earlier grades moving
through the system. The other half is projected to result
from persons moving into the County.
Using the current method of delivering education in the
County, the enrollment projections can be translated into the
following new facility ~eeds.
NEEDED BY': 1996 2005
7 Elementary Schools 20 Elementary Schools
1 Middle School 5 Middle Schools
.....l High School -2. High Schools
9 Schools 30 Schools
The facility needs listed above do not include smith and
Weaver Elementary Schools or James River High School - the
three remaining schools approved as part of the 1988 bond
election.
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capital Improvement Request
The Chesterfield County Schools identified $153.9 million of
capital improvement projects needed between now and the-start
of the 1996-97 school year. These capital improvements were.
above and beyond the projects approved by the voters in the
1988 bond election.
Fiscal Limitations
As a result of the recent recessionary climate in the nation,
the state of Virginia, and less than anticipated increases in
property tax revenue, Chesterfield County's capacity to incur
additional debt has diminished. This has complicated the
completion of the projects approved by the voters in the 1988
bond referendum and the ability to address the additional
projects identified.
The County has determined that the remainder of the 1988
projects will be delayed. Furthermore, the County has
indicated that based on current rates of taxation, no
additional funds for. projects beyond those identified in the
1988 referendum will be available until Fiscal Year 1995.
Beyond 1995, it is anticipated that there will still be
insufficient funds available to address the magnitude of the
projects identified.
Addressinq the overcrowding Problem
Based on the size of the County and unequal distribution of
development patterns, the study identified three approaches to
reviewing the enrollment needs. The first was the County-wide
approach which is summarized on the previous page. The second
was to review the projected enrollment and capacity of each
individual school and the third was to review the impact by
areas of the County or "clustersll. Each of these approaches
demonstrated varying dimensions of the overcrowding problem.
For planning purposes it is evident that the "clusterll
approach might provide the County with the greatest
flexibility for addressing the problem in a meaningful manner.
ODtioDS to Address Overcrowdina
Eleven options were identified that might be employed to address
. the overcrowding problem. The following are the eleven options:
1. Trailer-Type Buildings
2. Double Shifts
3. Increase pupil/Teacher Ratios
4. Rescheduled School Day or staggered Schedules
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5. Rescheduled School Week or Four Day Week
6. Rescheduled School Year or Year Round Schools
7. Reduce/Compact Programs
~. Alternative Space
9. Technology and Distance Learning
10. Public/Private Partnerships
11. Build New Schools/Additions
An analysis was completed of each option. The analysis included a
detailed explanation of each option 'and the potential impact on
instruction, families, staffing, maintenance, cost, and the
viability of each option for Chesterfield County.
Based on this analysis, it was determined that there were only two
options that could solve the overcrowding problem on a County-wide
basis. These two options were double shifts and build new
schools/additions. The problem of addressing the overcrowding
issue on a County-wide basis can simply be stated that even though
the County as a whole has a problem, the needs in various parts of
the County are different. Therefore a single approach may not be
workable.
In reviewing the options using the area or IIcluster conceptll it is
evident that the problem might be more appropriately resolved using
a combination of approaches tailored to the specific needs in each
area or "clusterll of the County.
community Forums
Nine communi ty forums were conducted throughout the County. One at
each of the County's middle schools. The forums were extensively
advertised through the local media and through a variety of parent
and special interest groups. Approximately 1500 persons attended
the forums. 84.8% were parents, 20.3% were teachers and
approximately 10% were persons without SChool-age children.
The purpose of the forums was to provide community members with
information and understanding of the problem and to gain their
input on the various options that had been identified.
The forums consisted of large group presentations on the baseline
information and the options being considered. Each participant was
proyided a form to rate the options and to provide their input on
related fiscal questions. Through small group discussions, each
group of 5-8 persons identified a group response as to the
~ desirability of the options.
The consensus opinion of those attending the communi ty forums
identified building new schools as their first choice. Included in
the explanation of this option was the amount taxes would need to
be increased to implement this option.
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The community forum participants also clearly identified two
options as being unacceptable. These options were double shifts
and increasing pupil/teacher rations by 3-4 students per class.
The remaining options received an assortment of responses. Varying
from high desirability to low desirability.
In reviewing the results of each of the community forums, it was
evident that other than those areas mentioned above, there existed
a wide divergence of interest as to the desirability of the
options.
Participants were also asked at the community forums whether
options should be implemented county-wide or at the local school or
cluster level. The strongest preference was to implement options
at the local school or cluster level which would provide greater
opportunity to tailor options to meet the individual need of each
area and provide parents with greater choice in the manner in which
education would be delivered.
The community forum response form also included questions regarding
impact fees and increasing local taxes. Eighty six percent of the
respondents indicated a positive interest in changing state law
that would allow for impact fees. Eighty nine percent were in
favor of increasing local taxes to support the traditional building
construction approach. Of those indicating support for increasing
local tc:"xes, 68% were in favor of increasing property taxes, 79%
were in favor of implementing a meals tax and a number of the
respondents stated a combination approach.
Suaaest~d Policies to Address overcrowding of Schools
One of the primary purposes of this study was to develop a policy
framework to 'address the overcrowding problem. Upon review of the
projected enrollments, fiscal limitations, and community input, a
proposed policy, and guidelines have been developed. The proposed
policy calls for:
1. Increasing the capacity of existing County schools through the
implementation of student housing alternatives that are
tailored to meet the needs and interests of each school or
cluster of schools.
2. continuing the use of boundary adjustment and/or cluster
adjustments to maximize utilization of existing schools.
3. Implementing a school-based management planning and decision
making process to facilitate the consideration and
implementation of Student Housing Alternatives.
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4. Using a percent of cap~city index to trigger major decisions
points regarding the implementation of Student Housing
Alternatives.
5. Establishing criteria for - determining the building of new
schools or additions when enrollment exceeds 120% of capacity.
6. Incorporating an incentive plan for local schools and clusters
associated with cost savings that are realized through the
implementation of Student Housing Alternatives.
Approving and implementing the proposed policy will have a
significant impact in the manner in which educational services are
delivered in the County. The policy would result in increased
planning and decision making by individual schools/clusters,
increase in the experim~ntation of new delivery techniqu~s, and
provide for greater parental choice.
The approval and implementation of the proposed policy will also
have a significant impact on the number of ne~ schools that would
be needed during the next five years and impact the number of
schools that would need ,to be constructed in the future. The
following provides a summary of the number of new schools that
would need-to be completed by 1996.
Elementarv Schools
1993 Cluster #2 (Weaver) Included in 1988 Projects
1994 Cluster #1 (Smith) Included in 1988 Projects
1994 Cluster #3
1994 Cluster #8
1995 Cluster #6
Middle Schools
1996 Cluster #3
Hiah Schools
1996 Cluster #1
(James River) Included in 1988
Projects
(possibly additions to existing
schools)
Beyond the projects identified in the 1988 Bond Election the County
would need to build three additional elementary schools, one middle
school and one high school by 1996. Implementing this policy
reduces the total number of new schools that would be needed and
delays the dates in which they would need to be delivered in
· comparison to the traditional approach.
1996 Cluster #2
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It should be clearly pointed out that if enrollment increases as
projected, the building of these schools will be critical to the
success of this policy. Implementing this policy without
commitment -to the minimum projects identified above will have a
negative impact on education in Chesterfield County.
Recommendations
Four major recommendations are being forwarded based on the results
of this study.
1. The Chesterfield County Schools Board of Education adopt the
proposed Student Bousinq Alternatives Policy.
The proposed Student Housing Alternatives policy provides a policy
framework for the staff and the community to address the
overcrowding issue in a meaningful manner. The proposed policy
provides a framework to address the projected growth in enrollment,
financial limitations and the desire to maintain a quality
educational program.
2. The Chesterfield county Board of Education select one cluster
in the Fall of 1991 to beqin planning for the implementation
of the proposed policy.
Approving and implementing the proposed policy will have a
signiticant impact at the school and cluster levels. Materials
will reed to be developed, staff trained, committees formed, and
spec111c adaptations of the options will need to developed.
Piloting the sChool/cluster planning for the implementation of the
policy in a single cluster in the Fall of 1991 will provide the
Distri.:t with the opportunity will enhance expansion of its
implem=ntation to the rest of the District.
3. The Chesterfield county Schools, by 1993, implement the
Student Housinq Alternatives throughout the county where
appropriate.
The data indicates that in order for the District to meet its
projected enrollment, by 199.3 the policy will need to be in place
throughout the County and integrated into the daily and annual
operations of the school system.
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4. The Chesterfield county Board of supervisors establish a plan
for completioD of: the projects identified in the 1988 bond
election; aDeS the minimum (5) additional school facility
projeots id~Dtified in this s~u4y.
Implementation of the proposed policy reduces the total number of
new schools needed and delays the date in which they will need to
be completed. However, additional schools will be needed.
Furthermore, action or inaction that causes the minimum (5)
projects identified in this study not to be built is likely to have
a negative impact on the quality of education in Chesterfield
County.
. "
11
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APPENDIX C
SCHOOL COMMUNITY FORUM PROCESS
Chesterfield County Schools retained a consultant (DeJong/Planning
Advocates) to undertake Q survey to determine' how residents felt
about alternative programming and scheduling concepts.
Upon arrival at the Community Forum, each participant was provided
a summary background information report, a rating form, and a name
tag.
The Community Forum format included a large group presentation to
review the projected enrollment, financial constrains and options
that had been identified. This was followed by a question-and-
answer period. Participants were then randomly divided into small
groups of 5 - 8 persons. In the small groups, each participant was
asked to complete their individual rating form, complete the form
as a group to discuss the various options, and if possible to
determine a group consensus. Following the small group discussions
each group recorded their group responses on forum summary wall
charts. At the conclusion of each forum, a brief summary was
provided indicating the direction the groups seemed to be heading
based on the responses recorded on the wall charts.
The forum process allowed for participants to become more informed
on the issues, an opportunity to have individual questions
addressed, to learn from each other through discussing various view
points, and for the purpose of this study to gain input from the
community as to their preferences and ideas on how the overcrowding
issues should be addressed.
COMMUNITY FORUM RESULTS
Approximately 1500 persons attended the community forums with 1286
individual forms completed and turned in and 230 group forms.
84.8% of the participants were parents, 20.3% were teachers, and
approximately 10% were persons without school-age children.
Following the community forums, all of the individual and group
rating forms were compiled and comments recorded.
The rating forms included five major areas of data:
1. Desirability of each option (High desirable, Moderately
desirable, Low desirability).
2 . Whether an option should be implemented county-wide,
addressed locally and/or addressed by cluster using a
IItool box" approach.
3. Response and comments on impact fees, property taxes and
meals taxes.
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4. Suggestions for additional options that should be
considered.
5. Demographic information about the individual
participants.
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APPENDIX C
CHESTERFIELD COUNTY SCHOOLS
OVERCROWDING STUDY
COMMUNITY FORUM RESULTS
May 28, 1991
I. INTRODUCTION
The Chesterfield County School overcrowding study is
divided into four phases.
1. Review of Baseline Data. This phase included:
- review of current and projected enrollments
and capacities by school, by cluster and
district wide.
- Review of the number of new buildings
needed using the traditional approach to
delivering education.
- Review of finances needed to build the
buildings identified.
2. Identification of options to address overcrowding.
This phase included:
- identification of eleven options.
- description and analysis of each option.
- impact of each option on a district-wide
basis and cluster level.
- responding to the most commonly asked
questions regarding the options.
3. community Forums to gain community input. This
phase included:
- pre-forum publicity.
- conducting nine community forums (one at
each of the County's nine middle schools)
- compiling and analyzing the results.
4. policy formulation to address overcrowding. This
phase to be completed in June, 1991 will include:
- suggested policy to address overcrowding.
- implications of the policy for the County.
The purpose of this report is to provide the results of the
community Forums.
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II. PREPARATION FOR THE COMMUNITY FORUMS
The following activities were completed in preparation
for the community forums:
1. Dissemination of baseline information and options
identified.
- copies of reports developed were disseminated to
each of the County's libraries and to each of
the County's schools.
2. Pre-forum publicity. To provide additional
background information and to encourage
participation at the community forums the
following activities occurred:
- Two special cable programs were developed and
aired repeatedly prior to the community forums.
One program included a parent, a business
leader, a teacher, and a student to review many
of the questions that had been received by
community members. The second was the
superintendentls regularly scheduled program
which provided community members the opportunity
to call in with questions.
- A professionally developed public service
announcement was produced to encourage community
participation which was aired by the local
television media.
- A flyer was produced advertising the forums.
The flyer was extensively disseminated through
the schools. In most cases, sent home with
students attending the County schools.
- Numerous radio, television, and newspaper
interviews were conducted.
- Articles and forum announcements appeared in
many of the individual school newsletters,
parent-teacher organization communications, and
local community service organizations.
- Special attention was focused in responding to
letters and phone calls received by community
members.
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INDIVIDUAL RESPONSES
High Moderate Low
Options Desirability Desirability Desirability
Trailers 28% 51% 21%
Double Shifts 4% 18% 78%
Increase PTR +1-2 18% 42% 40%
Increase PTR +3-4 2% 8% 90%
School Day - Elementary
(staggered schedule) 9% 26% 65%
School Day - Secondary
(staggered schedule) 17% 42% 41%
School Week (4 day week) 9% 25% 66%
School Year (year round) 23% 24% 53%
Compact Kindergarten 28% 25% 47%
Compact Senior High 10% 26% 64%
Alternate - church/
office/malls 23% 35% 42%
Alternate - vacant
schools 19% 34% 47%
Alternate - entire grade 20% 37% 43%
Alternate - house JK & K 30% 35% 35%
Technology 11% 33% 56%
Partnerships 30% 42% 28%
Build new schools 74% 17% 9%
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GROUP RESPONSES
High Moderate Low
Options Desirability Desirability Desirability
Trailers 22% 64% 14%
Double Shifts less than 1% 7% 92%
Increase PTR +1-2 7% 52% 41%
Increase PTR +3-4 less than 1% less than 1% 99%
School Day - Elementary 4% 23% 73%
School Day - Secondary 39% 52% 9%
School Week 4% 26% 70%
School Year 12% 34% 54%
Compact Kindergarten 21% 36% 43%
compact Senior High 6% 27% 67%
Alternate - churches/
Offices/malls 18% 40% 42%
Alternate - vacant
schools 14% 40% 46%
Alternate - entire
school 16% 45% 39%
Alternate - house JK & K 25% 45% 30%
Technology 4% 39% 57%
partnerships 25% 52% 23%
Build new schools 79% 18% 3%
In reviewing the individual responses in comparison to the group
responses, it is evident that the group responses tended to reflect
more of the majority of the individual responses. Therefore, if
most of the participants rated an option high, there was a tendency
for the group as a whole to rate it higher. The same can be said
if most of the individuals rated it moderate or low.
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The following information provides an average rating given for
each option by the individual participants and by the groups.
Since many of the groups provided ratings that may have been
High/Moderate or MOderate/Low a five-point scale was used with "511
being the highest rating. The following are the average rating
ranked by option.
OPTIONS RANKED IN ORDER OF PREFERENCE
(Average Rating - 5 being the Highest)
Options
1. Build New Schools
2. Trailers
3. Partnerships
4. Alternate (houses for JK & K)
5. Compact Kindergarten
6. Alternate (churches/offices/malls)
7. Increase PTR +1-2
8. Alternate (entire grade)
9. School Day (second-staggered schedule)
10. Alternate (vacant schools)
11. School Year (year round schools)
12. Technology
13. Compact Senior High
14. School Day (elem.-staggered schedule)
15. School Week (4-day week)
16. Double Shifts
17. Increase PTR +3-4
Individual
Ratina
Group
Ratina
4.31
3.15
3.08
2.94
2.65
2.65
2.59
2.57
2.56
2.48
2.43
2.11
1.96
1.92
1.89
1.51
1.26
4.58
3.23
3.15
3.02
2.64
2.62
2.41
2.61
2.51
2.46
2.32
2.04
1.87
1.74
1.77
1.20
1.05
This information might be reviewed in three ways. One way is
overall, what are participants saying regarding their preferences.
If one or two approaches were to be implemented to address the
overcrowding issue what would they be. A second way to analyze this
information would be to look for levels of support in which a
combination of approaches were used. The third way in which this
might be reviewed is what the approaches are that participants are
outright rejecting.
2. County-wide Implementation or nTool BoxR approach:
There is no question, that for some of the participants, that this
was the most confusing part of the questionnaire. In
the consultants review of the initial'data, it was evident that
there might be different approaches to addressing the overcrowding
issues depending if the options were implemented county-wide or at
the local school or cluster level. Also, some options might work
in some cases and others might be more appropriate elsewhere.
This means that solutions may require multiple approaches (local
schools or clusters) which would determined at the cluster level.
Participants that rated options low also had a tendency to indicate
a negative response as to whether the option should be implemented
county-wide or through the IItool box" approach.
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It is also evident that program reductions such as reducing
Kindergarten to half day, compacting programs as well as building
new schools tended to be more county-wide focus, whereas choices
for rescheduling options and alternative space had more of a
tendency to be considered for inclusion in the IItool box".
Overall, participants demonstrated a greater interest in "tool box"
approaches, leaving the decision to the local level, than they
preferred county-wide implementation. However, this needs to be
interpreted on an option-by-option basis.
IMPLEMENTATION OF OPTIONS
COUNTY-WIDE/TOOL BOX
ODtions
Individual Responses
Tool Box County-Wide
Group Responses
Tool Box County-Wide
Build New Schools 80.1% 87.5% 80.6% 92.2%
Trailers 72.1% 66.3% 91.6% 61.3%
Partnerships 78.9% 63.5% 78 . 9% . 63.5%
Alternate (houses JK&K) 71.7% 49.8% 75.7% 48.1%
Compact Kindergarten 45.3% 56.9% 48.1% 58.5%
Alternate (churches/
offices/malls) 69.8% 44.6% 73.8% 40.2%
Increase PTR +1-2 58.9% 57.8% 62.2% 57.7%
Alternate (entire grade) 64.3% 41.1% 71.1% 42.9%
School Day (secondary-
staggered schedules) 62.2% 45.7% 64.7% 40.7%
Alternate (vacant
schools) 61.7% 39.8% 64.8% 38.0%
School Year (year round) 47.3% 45.2% 49.0% 43.8%
Technology 53.3% 45.5% 56.5% 44.8%
Compact Senior High 40.7% 41.7% 37.8% 41.0%
School Day (elementary
staggered schedule) 48.5% 33.3% 46.8% 27.9%
School Week (4-day week) 43.6% 34.6% 41.8% 29.5%
Double Shifts 40.2% 24.5% 32.7% 15.7%
Increase PTR +3-4 23.1% 24.1% 15.7% 16.6%
3. Impact Fees, Property Taxes and Meals Taxes:
a. Impact Fees
Participants were asked: Would you favor a change in state law
that would require impact fees?
Individual Results: 86% Yes
11% No
3% No Response
Group Results:
90% Yes
5% No
5% No Response
Participants were also given the opportunity to provide comments
regarding this question. The following summarize the most often
stated comments. A full listing of all of the comments can be found
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in the appendix.
1. New growth should bear the burden of financing
construction of schools. Some participants indicated
that this should be limited to persons who are moving
to the County for the first time. others suggested a
transfer fee on the sale of all property, and still
others indicated that persons who moved into the
County previously did not have to pay and why should
this be limited to new residents.
2. Impact fees might slow growth which was viewed as
positive to some respondents and as a negative to
others.
3. Emphasis placed on lobbying for this legislation.
4. Desire to have impact fees or a portion of impact
fees earmarked for building new schools.
b. Local Taxes
Participants were asked: Would you favor a local tax increase if
needed to support the traditional building construction approach?
Individual Results: 89% Yes 8% No 3% No Response
Group Results: 92% Yes 3% No 5% No Response
Participants were also asked a follow-up question: If yes, what
type of tax increase?
Individual Results: 79% Property Tax 68% Meals Tax
Group Results: 87% Property Tax 75% Meals Tax
Participants were also given the opportunity to provide comments
regarding this question. The following summarize the most often
stated comments. A full listing of all of the comments can be found
in the appendix.
1. Comments range from flI pay enough taxes" to III pay less
than this for Chemlawnll.
2. Many suggestions on a combination of approaches: meals
tax, impact fees, and property taxes.
3. Suggestion for exempting persons on fixed incomes (i.e.,
senior citi.zens).
4. New taxes earmarked specifically for building new
schools.
5. Suggestions for different taxes ranging from vice taxes,
entertainment taxes to shoe taxes.
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4. Additional Options that should be considered:
The final question on the questionnaire was an open ended question:
What other options for addressing overcrowding would you suggest that
the school system consider that have not been mentioned?
The responses to this question varied significantly in content.
Many of the responses were general comments regarding the overall
issue. However, the most frequently stated suggestions included the
following:
a. Control Growth. Many persons indicated in one form or
another that if growth were controlled or more planned.
this would reduce the overcrowding issue.
b. Lease/Purchase. Consider lease/purchase options for
financing new school.
c. Vouchers. Provide parents with vouchers and allow parents
and students to choose which schools they might attend
(public or private).
d. Lower the Bond Rating. Participants suggested that bond
rating issue of moving from a Aaa to Aa rating be
considered.
There were a variety of other options that were identified including
expanding existing buildings, building second stories to existing
buildings, consolidating county government and school district
services to save money, reducing operating costs and use the
savings to support new schools and a myriad of others. The appendix
contains a full listing of the suggestions identified.
5. Demographic information about the individual participant:
There were approximately 1500 persons that attended the community
forums. 1286 forms were returned. The following is the
categorization of participants.
TYPE FREQUENCY PERCENT
*****************************************************************
CCPS Parent 1091 84.8%
Preschool Parent 50 3.9%
Private/Home School Parent 8 .6%
Student 4 .3%
Other 7 .5%
No Response 126 9.8%
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since the questionnaire did not include space to respond if you were
not a parent or a student it is presumed that the 'other' and 'no
response I reflects person who do not have school age students.
TYPE FREQUENCY PERCENT
*****************************************************************
Teacher 261 20.3%
Building Administrator 22 1.7%
Central Office 7 .5%
Support Staff 46 3.6%
County Government (not CCPS) 12 .9%
CCPS Employees
(positions not given) 20 1.6%
Other 7 .5%
The questionnaire response indicated that many of the county
employees were also parents of SChool-age children.
The following are the number of questionnaires turned in at each
community forum.
Humber of
Location Forms Turned In
****************************************************************
Midlothian 263
Falling Creek 115
Chester 160
Carver 93
Matoaca 55
Robious 229
Providence 125
Salem 96
Swift Creek 148
00 100
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APPENDIX D
WHAT OTH~R GROWTH LOCALITIES ARE DOING
HILLSBOROUGH COUNTY, FLORIDA
Hillsborough County has formed a similar study team to the RRIC
called the citizen's Group for Capital Projects and Funding.
The citizen's Group, which met regularly for about fourteen months,
spent the major portion of its time looking at our infrastructure
standards and our list of projects that could not be funded with
existing revenues. Much less time was spent on specific options
for funding.
The recommendations by the citizen's Group called for establishment
of a 10% lIutility tax" on purchases of electricity, water, natural
gas, and local telephone service; and, a 6-cent increase in local
option gasoline taxes. A recent legal opinion suggests that
Hillsborough County may implement the utility tax under its charter
powers. The County is currently drafting proposed legislation for
approval by the Florida legislature increasing local option
gasoline taxes.
Unlike Virginia, Florida counties provide certain services
(including courts, detention I social. serVlces, tax collection,
property appraisal, and environmental protection) on a county-wide
basis that includes any municipalities. Separately I and with
separate funding sources, Florida counties provide municipal
services (fire, law enforcement, neighborhood and district parks,
road maintenance, planning, etc.) to the unincorporated areas.
School services are provided by a separate taxing authority on a
county-wide basis.
Hillsborough County currently levies several types of impact fees.
The following impact fees are levied in the unincorporated area of
the County: parks, transportation, right-af-way, schools, and fire.
In addition, water and sewer fees, commonly referred to as capacity
fees, are levied within the respective service areas for water and
sewer service. Transportation and parks fees were first adopted in
1985. Schools and right-af-way fees were adopted in 1986, and fire
impact fees were adopted in 1988. Excluding the capacity fees for
water and sewer, the County has collected $55 million in impact
fee, since their adoption beginning in 1985. Dedications in lieu
of fees have exceeded $20 million. These general government impact
fees, however, have been in the spotlight since their adoption.
Some civic activists have objected to fees not being set to recover
the full cost calculated for new growth's impact on infrastructure.
Simultaneously, the de.velopment and construction community has
challenged administrative policies and procedures, has demanded
changes in the ordinances that resul ted in an out of court
settlement, and recently, has contended that impact fees have been
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a factor in the sharp slowdown in construction activity. Any
position on impact fee issues by County Administration tends to
upset one, if not both, groups.
Hillsborough County has three community development districts
within the unincorporated area, and one within the City of Tampa.
Municipalities in the County have a total of four tax increment
districts. Tax increment financing uses property tax growth
resulting from redevelopment to payoff debt incurred to spark that
redevelopment. There has been heightened interest in the past few
years in the creative use of special districts and tax increment
financing to pay for infrastructure improvements, even in areas
that have never been developed. Special assessment districts have
been used to provide maintenance and improvements for the entrances
.of thirty individual sUbdivisions. Special assessments have also
been developed for solid waste disposal, stormwater management
improvements, and street lighting installation and maintenance.
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GWINNETT COUNTY, ,GEORGIA
The Georgia General Assembly passed new enabling legislation for
impact fees in its 1990 session. The new law clears the way for
the County to prepare specific formula-driven fees for new
development which could provide much needed revenues for roads,
parks, sewers and certain other capital projects. However, it also
would require substantial legal and planning efforts, as well as
commitment~by the County to equalize service levels county-wide.
It would allow cooperation agreements between the County and its
cities.
without implementation of an impact fee program, Gwinnett would
lose its right to exact funding on a case basis, as the County does
now, on major rezonings. The legislation allows us to continue
conditional zoning after the impact fee program is in place, as
long as a method of credit is established.
The County Administrator created an inter-departmental task force
of staff to evaluate the potential impact of this legislation and
to recommend whether or not to proceed. Based on the evaluation,
the task force recommended that the county create a detailed plan
for implementing impact fees. The Task Force Recommendations
included (1) continue to recoup a proportionate share of capital
costs for water and sewer infrastructure through water and sewer
hook-up and connection fees, (2) implement, by January 1992, a
Transportation Impact Fee, and (3) implement, by June 1992, a Parks
and Recreation Impact Fee.
The plans for 1991 include the development of a comprehensive plan,
with a year 2000 planning horizon; hiring of specialized experts
for assistance in the formation of the Transportation needs
assessment and fee calculation process; in-house development of the
Parks and Recreation Impact Fees; and the hiring of an
administrative person to begin working on the implementation of the
program.
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ORMOND BEACH, FLORIDA
Impact fee History: The city of Ormond Beach has had impact fees
since 1974 when it adopted connection (or impact fees) for water
and sewer plants. These have been upd2ted over the years to
reflect changes in plant construction costs, line extensions and
other ancillary features, as well as cost of living increases
(eLl). This rate history, based on equivalent residential unit
impacts for non-residential development, is shown below:
RATE (PER ERU)
YEAR WATER WASTEWATER BASIS FOR ADJUSTMENT
October, 1989 $861.00 $1,011.15* eLl *Increased by $200 for
areas not served by trunk
lines.
October, 1988 820.00 963.00 eLl
October, 1987 725.00 850.00 eLl
October, 1986 625.00 750.00 Reevaluation of Cost
Factors
July, 1977 425.00 550.00 Reevaluation of Cost
Factors
February, 1975 200.00 200.00 Initial fee (for structures
buil t subsequent to 1973) .
In 1987, the City added a third impact fee for "Recreation and Open
Space. II In this case, it affects residential properties only and
differentiates between the type of unit. That fee also contains a
rebate provision for up to half the cost of on-site recreation
improvements provided by the developer or half the impact fee,
whichever is less. The fee history is shown below:
SF TH MF MH BASIS FOR CHAN"GE
Oct. '89 $518.10 $447.06 $369.45 $321.35 eLl
Oct. '88 493.43 425.77 351.86 306.05 CLI
Sept. '87 474.00 409.0.0 338.00 294.00 Ini tial study of
Apr il 27 I 1987
Since its adoption, adjustments for recreation impact fees have
been based on cost of living index only. There is a need to
reevaluate the basic cost structure relative to new information on
the actual cost of constructing playing field surfaces and
providing lighting and other related facilities. In addition,
updating based on the eLl index is probably not appropriate to
capital expenditures which relate more closely to the Construction
Cost Index (eel) published by Engineering News & Record. It is
recommended that the impact fees be adjusted annually on the eel
index.
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CLARK COUNTY, NEVADA
Clark County
projects such
improvements.
currently uses development impact fees to fund
as parks, infrastructure, and .other public
Clark County instituted a residential construction tax for the
purpose of developing parks within residential areas. Attached is
a copy of Clark County Code, Title 19.05.030, which delineates the
imposition and rate of this residential construction tax. This tax
is assessed on each new home built in unincorporated Clark County
and is collected prior to the issuance of a building permit. Clark
County has 13 residential construction tax park revenue management
districts within its unincorporated areas. These districts were
established to account for the residential construction tax revenue
collected within each district's boundaries. These revenues are
then used to develop parks within the district where the fees were
collected.
Another development fee is as a result of a Master Transportation
Plan, which includes the construction of a beltway for better
transportation around the Las Vegas valley. The main source of
revenue for this beltway is as a result of a new construction
development fee. This fee is collected prior to the issuance of a
building permit for any residential or commercial construction in
the incorporated cities as well as unincorporated Clark County.
Attached is the County ordinance delineating this new development
fee.
Clark County also uses an urban services development fee to fund
public capital improvements such as police and fire stations within
rural unincorporated areas of the County. The development fees
that fund capital improvements for the police department are based
on the square footage of the proposed development. The development
fees for fire department capital improvements are based on a set
fee schedule, depending on the type of development such as single
family dwellings, condos, hotels, etc.
Overall, Clark County does implement a var iety of development
impact fees that are used to support the capital needs and
requirements that arise as a direct result of new development. We
find these impact fees to be essential in keeping up wi th the
demand for new facilities and infrastructure, without increasing
taxes for the existing population.
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CITY OF PHOENIX, ARIZONA
The City of. Phoenix has made use of several innovative financing
programs to fund infrastructure in growth areas, one of which is
impact fees. Prior to the 19801s, the City of Phoenix
traditionally funded capital improvements through bond allocations
paid for by taxpayers. As the City continued to grow, competition
for bond funds became greater. In response to these factors, the
City Council requested in 1986 that new methods be explored to
assist in the financing of capital facilities required for new
development.
A consultant was retained to provide assistance in the development
of basic policies and techniques of a program for financing new
development. After more than a year of intensive study with the
assistance of a citizens task force, a city council subcommittee,
and extensive participation by private interests, the city adopted
a Dew development fee ordinance. The ordinance provides for
builders and developers to pay their fair share to finance
infrastructure needed to support new development.
The Development Fee Ordinance was adopted in July 1987 and became
effective in October 1987. The methodology in the ordinance
allocates the costs for required capital facilities in a defined
planning area to equivalent dwelling units. Capital facility needs
in the area are based on population and non-residential space
projections derived from the adopted general plan. These
infrastructure needs and their associated costs are defined in a
Specific Infrastructure Financing Plan developed for each planning
area where the new fee is to be applied. The methodology also
allows credits for the tax revenue generated by the development
project that will be used for debt service and any existing
development fees to avoid double charging. The fees are calculated
and collected at the time building permits are issued.
Specific Infrastructure Financing Plans will soon be available for
three peripheral planning areas. Minimal funds have been collected
to date due to the low level of recent development in areas covered
by the ordinance.
Another form of infrastructure financing established recently is
Community Facility Districts (CFD'S), the authorizing legislation
for which was passed by the Arizona State Legislature in 1988.
This mechanism is akin to the Mello-Roos Community Facilities
legislation enacted in California in 1982, providing for a
development oriented tool to finance infrastructure primarily in
subdivisions. In 1989 the City council adopted city Policy
Guidelines for the formation of CFD's in Phoenix. To date, one CFD
has been formed, and the structure of the financing is currently
being developed.
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Phoenix also uses improvement (assessment) districts to finance
infrastructure such as street improvements and upgrades. This
method is used primarily in established areas in the City, and has
not been used as an infrastructure financing vehicle in growth
areas.
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CHARLOTTE/MECKLENBURG, NORTH CAROLINA
Charlotte/Mecklenburg formed a Joint City County citizens' Revenue
Committee to study and evaluate additional revenue sources.
The Committee evaluated potential new sources based on criteria
which included tax equity, ability to control the base/rate, impact
on economic development, relationship of revenue source to
service(s), and the impact on the taxpayer, acceptance, and
competitiveness.
The Committee recommended the following revenue sources to be taken
to the North Carolina General Assembly:
1. Payroll Taxes
2. Occupancy Taxes
3. Land Transfer Tax
4. Meals Tax
5. Admissions Tax
6. Tax Increment Financing
7. One cent local option sales tax to replace state
shared expenses
8. User Fees - storm Water Drainage
The above recommendations were approved by the North Carolina
Infrastructure Needs and Local Government study Commission.
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LEE COUNTY, FLORIDA
Lee County Florida, a large metropolitan county in the Ft. Myers
area of southern Florida, uses a variety of development fees to
finance infrastructure improvement It These fees include park impact
fees, regional and community park system impact fees, Sheriff's
impact fees, and road impact fees. The county is also monitoring
the effect of Florida legislation passed in 1984 which allows local
governments to establish community redevelopment aid agencies
(eRA's). These agencies, with significant input from advisory
boards made up of members of the community; coordinate
revitalization efforts that can range from cosmetic changes on
building facades to major drainage and transportation improvement
to outright condemnations and removal of uninhabitable structures.
eRA's, for the most part, are self-supporting through tax increment
financing. Lee County's eRA system has eleven defined community
redevelopment areas. Lee County projects that, at the end of ten
years, it's eRA's will have collected approximately $43 million in
infrastructure improvement revenue. These monies return to the
redevelopment area in the form of projects, grants, incentives and
the like. The tax increment financing income also will pay
salaries, expenses and retire debt service from bonds issued to
finance projects, bonds backed by projected income. Lee County
created a single umbrella agency that has the authority to
coordinate all eleven separate redevelopment authority areas. In
addition to funding and coordinating projects, the eRA's can
assemble property and walk it through rezoning. The first efforts
toward eRA's in Lee County are on the waterfront close to the new
Edison Bridge. A major planned-unit development is contemplated to
revitalize this coastline area of Lee County.
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APPENDIX E
Revised 9-04-91
EXAIIPLES OF REGIONAL DlTERGOVERHHENTAL COOPERATION
The metropolitan area has sought to address regional concerns
primarily through intergovernmental mechanisms. We think the
following pages of examples illustrate how effective and
attractive this method has been in meeting regional service
needs.
PUBLIC SAFETY
Police
-Metro Richmond Regional Crime Analysis General Committee:
comprised of 13 area law enforcement agencies, coordinated by
Henrico Division of Police, the committee is working toward
establishing a regional crime analysis system to build on
existing methods of sharing violent crime information on a
monthly basis. A major grant has been awarded to Virginia
Commonwealth University to coordinate the preparation of a
regional crime analysis assessment
-Enhanced-911 Emergency Phone System: city of Richmond,
Chesterfield and Henrico Counties
-Aerial Unit and Flight Crews: Provides an air surveillance
unit for the City of Richmond, Chesterfield and Henrico
Counties
-Computer-Aided Dispatch System: RiChmond, H~nrico and
Chesterfield communications systems can be integrated for
purposes of mutual aid
-Written Mutual Aid Agreements: City of Richmond, Chesterfield,
Henrico, Goochland, New Kent, Hanover and Charles City
Counties; Prince George, Petersburg and COlonial Heights have
agreements with Chesterfield
-Joint Investigations (e.g. Multi-jurisdictional Narcotics Task
Force, street Crime Units)
-Fugitive Task Force: Richmond, Henrico, Chesterfield and FBI
cooperate in targeting felons with charges pendinq~in the
respective juriSdictions
-Training: various federal, state and local jurisdictions
regularly use Henrico's weapons range; Henrico also provides
in-service training and communications training on a
cooperative basis; Chesterfield, Colonial Heights, Petersburg,
Prince George, Ashland and Virginia state University Police
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Po1ice Continued
support in Crater Regional Training Center; Chesterfield,
Henrico, Richmond, state Police have combined to produce some
specialized training; Chesterfield and Henrico conduct
communication training that's open for surrounding
jurisdictions
-Precious Metals, Thefts and Control: adoption of parallel
ordinances by area jurisdictions; joint investigations
including respective Commonwealth's Attorneys
-Joint Development of Police/Fire Training Facility by Richmond,
Henrico and Chesterfield
-Richmond, Henrico, Chesterfield conduct joint investigations on
a regional basis. At this time the localities share criminal
intelligence. Relationships and interactions with various,
Local, Federal and state Law Enforcement Agencies are promoted
and encouraged through a large number of related associations
-Capital Area Chief Law Enforcement Administrators Federal,
state and Local Agencies meet quarterly
-Tri-cities Law Enforcement Administrators meet monthly composed
of Colonial Heights, Hopewell, Petersburg, Prince George,
state, Chesterfield and Provost Marshall from Fort Lee
-Mutual Computer Agreement: Between Henrico Division of Police
and Richmond Bureau of Police. Sharing of computer terminals
which allows each jurisdiction to make inquiries and access
information into the warrant file of the other agency
-Planning: Sharing information/data between Hanover, Henrico,
Chesterfield and Richmond on grants, planning matters, etc.,
affecting law enforcement
-Accreditation: Although none of the other jurisdictions in
the metro area are accredited, except for the University of
Richmond Police Department, information is shared with other
jurisdictions in the area
-Community Support Services: Participates with area law
enforcement agencies in multitude of community relations and
crime prevention programs. Examples: Night Out Against Crime,
Drug Coalition
-Marine Patrol: Division's Marine unit has established liaison
with Chesterfield, and works closely with their unit and public
safety agencies in the City of Richmond on water safety and
rescue in the James River
-Forensic Unit/K-9/EXplosive Ordnance Disposal (EOD): Henrico
responds to incidents in other jurisdictions when assistance is
requested
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Police continued
-Richmond Metro Hostage Negotiation Conference
-Ric~ond Metro Burglary Investigators: Group of Breaking and
Entering investigators meet to discuss cases and suspects
-Special Operations (i.e. Operation Pipe Line, Sunblock, Driving
Under the Influence Roadblocks): Cooperating on temporary,
selective efforts to reduce illegal activities such as
speeding, drug trafficking, prostitution, etc.
Fire
-Hazardous Incidents: Henrico team responds to chemical spills
and similar problems throughout the metro area and region
-Underwater Rescue Team: Chesterfield provides a fully staffed
underwater dive-rescue team serving Central Virginia
-Mobile Air unit: Chesterfield Mobile Air utility Unit provides
compressed air for breathing apparatus for all area
jurisdictions
-Search, Rescue Team: provides services and training in
confined space rescue, high rise building rescue, ground search
and rescue, water rescue, and water evidence search
-Arson Investigations: Federally funded Arson Investigation van
is made available by Henrico for use in arson investigations by
neighboring mutual aid localities; Arson Association consists
of area localities and also assists in investigations
-written Mutual Aid Agreements: include City of Richmond,
Goochland, Hanover, New Kent, Charles City and Chesterfield
Counties; also Richmond International Airport and Virginia Air
National Guard
-Training: Richmond, Hanover and Chesterfield training
facilities have been made available to and used by Henrico
fire fighters; quarterly meetings of area fire training
officers are held on a regular basis; Chesterfield has
supported groups from Hopewell and Chesterfield in its training
along with local industrial fire brigades and others.
Henrico's fire training tower and burn building have been
completed and have been available to Chesterfield, Hanover,
Richmond, Richmond International Airport, and to the Virginia
Air National Guard
-Metropolitan Fire Chiefs Association meets quarterly and is in
its sixth year
-Written First Alarm response agreements Between Chesterfield
and Powhatan Counties and the City of Petersburg
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Fire Continued
-Chesterfield County assisted in the construction of a new
structural firefighting building in Henrico
-The Chesterfield rappeling tower has been used for training by
regional and state Police Swat Units
-Chesterfield Fire Officials are involved in course development
work for the Virginia Department of Fire Programs in Crash Fire
Rescue, Industrial Firefighting, Officership and Water Rescue
-Joint training drills have been conducted with the
Chesterfield, Henrico and Defense General Supply Center
Hazardous Materials Teams
-Chesterfield's contribution to Henrico's Fire Training Facility
and use of the facility by Chesterfield
-The Chesterfield Fire Department Volunteer Recruitment and
Retention Officer is a member of the following organizations:
-Greater Richmond Association of Volunteer Administration
-National Volunteer Fire Council
-United Way Volunteer Center
,
-Richmond Area Safe Kids Coalition is dedicated to reducing the
number of childhood injuries and deaths each year from
preventable injuries. This Coalition includes Chesterfield
County, Henrico County and the Central Virginia Safety Council
-Virginia Association of Governmental Emergency Medical Services
(EMS) Administrators represents governmental EMS agencies in
EMS matters at the state and federal levels
-Central Virginia 'Disaster Committee is made up of a
representative from the hospital and pre-hospital community and
is responsible for the Central Virginia Disaster Plan. This
Committee includes the cities of Petersburg, Richmond, Colonial
Heights, the counties of Chesterfield, Goochland, Henrico, the
Virginia Division of EMS, Medical College of Virginia, Virginia
Department of Emergency services, Virginia Air National Guard
and McGuire Virginia
-Metropolitan Training Chiefs Organization is a regional group
that encourages the sharing of ideas and information that
relate to fire training. This organization includes the Cities
of Richmond, Hopewell, Petersburg, Colonial Heights, the
Counties of Chesterfield, Hanover, Henrico, as well as Fort Lee
and the Defense General Supply Center
-The City of Richmond and Henrico County have agreed to jointly
participate in the Chesterfield Public Safety Training Center
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EMERGENCY SERVICES
-MED-FLIGHT: Air ambulance service is jointly funded by both
state and Local monies. Department of State Police provides
helicopter and pilots. Chesterfield provides paramedic crew.
Medical College of Virginia provides medical control/training
-Emergency Services frequently coordinates emergency training
and hazardous materials responses with the following agencies:
1. Federal Emergency Management Agency
2. Virginia Department of Emergency Services
3. Virginia Water Control Board
4. Virginia Department of Waste Management
5. Virginia Department of Transportation
6. Old Dominion Emergency Medical Services Alliance
-A group of area Emergency Services Coordinators meet monthly.
This group includes the Counties of Chesterfield, Henrico,
Hanover I Powhatan, Char.les City I Goochland, Caroline and the
Cities of Richmond, Colonial Heights and Hopewell
JAILS AND CRIMINAL JUSTICE
-Henrico jail, other localities, the Commonwealth and Federal
government cooperate in housing inmates
-Chesterfield's Community Diversion Incentive Program (CDI) also
encompasses Prince George, Colonial Heights and Hopewell;
Richmond's cor Program cooperates with Chesterfield in the
purchase/sharing of residential space
-Regional Jails: a cooperative effort including Henrico, New
Kent, Goochland, and the Commonwealth of Virginia are planning
the construction of a major regional jail facility.
Chesterfield and five Counties to the south are also designing
a regional jail facility
-Henrico Juvenile Detention Home has provided bed space to both
the City of Richmond and Chesterfield County. Chesterfield has
also provided the same service to Henrico when it has had to
separate juveniles
-Juvenile Detention administrators in Henrico and Chesterfield
Counties meet to share ideas on detention related matters and
improving services
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HFALTH AND IIOMAH SERVICES
Recr~tion
-Henricus Park: Henrico and Chesterfield Counties, City of
Richmond, Henrico Doctors Hospital, Tarmac Lone star and other
private contributors are providing assistance in its operation
-Jamestown 4-H Center: cooperative program involving 19
counties and 3 cities
-Metropolitan Youth Games: sponsored by Richmond Newspapers;
part"icipants include Chesterf ield, Hanover and Richmond for
children aged 9-15
-Golden Olympics: area recreation and park agencies participate
in the organization and implementation of sports and games for
senior adults sponsored by the Foundation of Virginia
Recreation and Park Society, Blue Cross & Blue Shield of
Virginia, Signet Bank and Virginia Power
-Bass Masters Tournament: sponsored by the state, supported by
Henrico and Richmond
-Rainbow Games and Special Olympics: area parks and recreation
agencies participate in these activities for the physically
disabled and mentally retarded
-Earth Day Celebration: area recreation and park agencies in
cooperation with other area agencies and businesses organize
and implement an annual Earth Day celebration held at Maymont
Park
-Bateau Day: Chesterfield, Petersburg, Dinwiddie and other
organizations cooperate in this event highlighting the area's
canal history
-Theatre Equipment: Henrico Recreation & Parks has cooperated
with Richmond in the exchange of drama equipment used at
Dogwood Dell and County facilities
-All localities conduct numerous events in cooperation with
local businesses and civic groups
-Hershey Track and Field: area recreation and park agencies
participate in the organization and implementation of local
district meets in preparation for the state track and field
meet
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lIetropo1itan Alternatives Task Force
e
-Henrico initiated this multi-jurisdictional effort in
cooperation with the National Association of Counties, stanford
Research International, United Way, City of Richmond,
Chesterfield and Hanover Counties and the Richmond Metro
Chamber of Commerce; this is designed ~o define how private and
non-profit enterprises can effectively provide social services
to the pUblic in an era of declining governmental roles; a
pilot project, one of only four nationwide
Mental Health & Retardation
-Henrico Area Mental Health and Retardation Services Board
serves Henrico, Charles City and New Kent Counties and provides
services to the citizens of all three localities
-Alcohol/Substance Abuse Program (ASAP): A joint program in
which Henrico and the City of Richmond cooperate. Chesterfield
operates a joint ASAP program with John Tyler Community College
-Deaf Community Counseling Services: a cooperative program
sponsored by Chapter X Board whose participants include
Henrico, Charles City and New Kent Counties
-Camp Baker: Chesterfield, Henrico and Richmond Association of
Retarded citizens participate in funding this center
-Gateway Homes of .Greater Richmond: Chesterfield and Richmond
support this organization to provide residential options for
the mentally ill
-Regional Clubhouse Program: day services for the chronically
mentally ill include Richmond, Chesterfield, Henrico, Hanover
and Planning District 19
-Residential Task Force, st. Joseph's Villa: Richmond,
Chesterfield, Henrico and Hanover participate in providing
residential options for the mentally retarded
-Task Force on Vocational Options for the Mentally Retarded of
the Department of Rehabilitative Services has Richmond,
Chesterfield, Henrico and Hanover as participants
-Health Service Area 4: a cooperative venture aimed at
providing staff training development, planning and case
management services for the mentally retarded; includes the
Executive Directors of Community Services Boards and Mental
Health, Mental Retardation and Substance Abuse Directors
-The Community Services Boards of Henrico, Chesterfield,
Hanover, Goochland, Powhatan, Planning District 19 and
Crossroads have worked cooperatively to control and decrease
the average daily census of Central state Hospital. The Mental
Health Directors meet monthly to oversee this project
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Mental Health & Retardation Continued
-Turning Point, a substance abuse treatment program, is a shared
service of all the Community services Boards
-The Mental Health/Substance Abuse Emergency Services Program
Directors meet quarterly to resolve interjurisdictional matters
such as temporary detention orders and other crisis issues
-Public and private agencies and businesses from Henrico and
Richmond meet to develop joint regional strategies for
substance abuse treatment and prevention
-Infant Early Intervention Program Coordinators from Henrico
Area, Chesterfield and Richmond Community services Boards meet
regularly to discuss implementation of applicable program
legislation (Public Law 101-476, Part H)
-The marketing specialists from sheltered workshops in the
Henrico Area, Richmond and Chesterfield Community Services
Boards coordinate certain marketing efforts in order to attract
larger jobs that are shared by all programs
-Officials from all of the regional Community services Boards
meet regularly to coordinate planning and services; those
officials include executive directors, mental health program
directors, mental health directors and substance. abuse
directors
Health
-Sharing Health Department Staff: the Director of Henrico's
Health Department was Acting Director of Hanover's Health
Department from January 1, 1991 through April 1, 1991. The
Director of Chesterfield's Health Department is currently
serving (as of July 1991) as Acting Director of Richmond's
Health Department
-Henrico County is working with Hanover and Chesterfield
Counties and the City of Richmond, as well as with the Central
Virginia Health Planning Agency to conduct a joint needs
assessment in the number of primary care physicians in our
Planning District as required by House Joint Resolution 179
social services
-Foster Care of Greater Richmond: a cooperative effort among
metro localities aimed at identifying and recruiting foster
homes and parents to provide better matches between them and
children in need
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SOCial services continued
-Capital Area Coalition of Local Social Service Boards:
members are the eight local Social Services Boards of Planning
District 15. The Coalition meets quarterly and addresses
issues of joint concern before the state Social Services Board,
Governor and General Assembly
-Periodic meetings are held among Social services directors in
Planning District 15
-Joint planning among staff from the various localities is
undertaken on a wide range of Federal policy issues in the
social services program area
Red Cross
-Provides transportation to handicapped individuals in
Chesterfield, Petersburg, Hopewell, Colonial Heights, Henrico
and Richmond
Capital Area Training ConsortiUlR (CATC)
-Henrico participates as prime sponsor and fiscal agent for the
Capital Area Training Consortium which includes Henrico,
Hanover, Chesterfield, Powhatan, Goochland, New Kent and
Charles City Counties
-The CATC has worked in a consultant capacity with the RiChmond
Area Manpower Consortium and works hand-in-glove with JTPA
Capital Area Agency on Aging
-Deals with unmet needs and problems of the elderly in Planning
District 15; includes Charles city, Chesterfield, Goochland,
Hanover, Henrico, New Kent, Powhatan Counties and city of
Richmond
Graying of Suburbia Task Force
-Deals with issues of aging population in suburbia including
quality of life, housing, health, transportation and financesj
a joint project of the U. S. Conference of Mayors and the
National Association of Counties, the local effort includes
Henrico, the City of Richmond and representatives from the
public sectors, local hospitals and higher education
Nursing Home
-Chesterfield's nursing home has cooperative agreements with
John Tyler Community College, Virginia Commonwealth University
and Medical college of Virginia
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Hur,sing BOlle continued
-Henrico County's Elizabeth Adam Crump Nursing Home has an
agreement with Virginia Commonwealth University (VCU), Medical
College of Virginia (MCV) to provide interns an opportunity to
work in a nursing home
LIBRARIES
-City of Richmond, Chesterfield and Henrico Counties have
intergovernmental agreement concerning use of their respective
library facilities by citizens of each jurisdiction;
Chesterfield has a similar agreement with Appomattox Regional
Library
-Henrico, Richmond and Chesterfield have pursued cooperative
programming efforts in the children and young adult areas
-Henrico, Hanover, Chesterfield and Richmond have formed a
cooperative for purchasing books and other library materials
-Richmond and Chesterfield are sharing the costs of doubling the
size of the Bon Air Library, used jointly by city and county
residents
COMMDHITY FACILITIES. CULTURE AND EDUCATION
-Henrico, Chesterfield and Richmond participate in funding:
oDiamond Stadium through Richmond Metropolitan Authority (RMA)
oMaymont Foundation
oRichmond Symphony
oVirginia Center for the Performing Arts
oChildren's Hospital
-3. Sergeant Reynolds Community College: supported by Henrico,
Hanover, Goochland, Louisa and Powhatan Counties and RiChmond
-John Tyler Community College: supported by Chesterfield County
and the localities served by the College
-Chesterfield also supports the YMCA, the Christmas Mother
Program and Petersburg Symphony
-Governors Schools - Math and Science programs for Government
and International studies: Goochland, Hanover, Henrico,
Richmond and Chesterfield
-Henrico and Chesterfield regularly participates in the
Leadership Metro Richmond program both as participants and as
members of the Board of Directors; sponsored by the Metro
Richmond Chamber of Commerce and the Metropolitan Foundation
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COllllunity Facilities, Culture and Education Continued
-Henrico County staff has served continuously on various united
Way committees ranging from allocations and planninq to the
Board of Trustees. In addition, Henrico County staff plays an
active role in the~United Way campaign fund drive
U'l'ILITIES
-City of Richmond and Henrico County have mutual agreements in
effect regarding wastewater treatment and water supplies
-Henrico, GOOChland and Hanover have water and sewer agreements
in effect also
-Chesterfield has wastewater transmission and treatment
agreements with Richmond, Petersburg and Colonial Heights
-City of Richmond supplies Henrico and Chesterfield Counties
natural gas customers by franchise agreement; Henrico supported
the City at State Corporation commission hearings in favor of
maintaining City's exclusive natural gas franchise in Henrico
-Richmond and Henrico have cooperated and been mutually
supportive in seeking needed levels of construction funds for
Henrico's new wastewater treatment facilities
-Area localities are making plans to meet regularly on such
items as routine and emergency utility assistance and operator-
training
-Chesterfield, Colonial Heights, and the Appomattox River Water
Authority cooperatively auction vehicles
-Henrico, RiChmond, Goochland, Hanover and Chesterfield are
meeting to create a James River Water Authority
-Richmond and Chesterfield have an agreement for purchase of
potable water and a reciprocal emergency water supply
arrangement as well
-Chesterfield, Colonial Heights, Petersburg, Dinwiddie and
Prince George all participate as members of the Appomattox
River Water Authority
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COMMERCE AND ECONOMIC DEVELOPMENT
-Henrico and neighboring jurisdictions are members of:
oMetropolitan Economic Development Commission
oMetropolitan Richmond Convention and Visitors Bureau
oGreater Richmond Tourism Task Force
oJames River Certified Development Corporation
oFocus on the Future Task Force
-Chesterfield and neighboring jurisdictions participate in the
Appomattox Basin Industrial Development Corporation
PLANNING
-Charles City, Chesterfield, Hanover, Henrico, Goochland, New
Kent, Powhatan, Ashland and Richmond support the Richmond
Regional Planning District Commission (RRPDC) and various
subfunctions such as:
oRRPDC's Metropolitan Planning Organization
oRRPDC's Capital Region Taxicab Advisory Board
oRRPDC's Water Resources Task Force
oRRPDC's Water Quality Management Plan
oRRPDC/MPO's Air Quality study
-Chesterfield participates with Petersburg, Hopewell and
Colonial Heights in the Crater Planning District Commission
ENVIRONKENT
-Central Virginia Waste Management Authority (CVWMA): formed
after a regional effort conducted under the auspices of the
Richmond Regional Planning District Commission, the CVWMA
serves 13 jurisdictions throughout the region including the
cities of Richmond, Petersburg, Colonial Heights and Hopewell,
the town of Ashland, the Counties of Charles City,
Chesterfield, Goochland, Hanover, Henrico, New Kent, Powhatan
and Prince George for short and long term solid waste
management programs including recycling, landfilling and
waste-to-energy
TRANSPORTATION
-Richmond International Airport: supported by Chesterfield,
Hanover, Henrico and Richmond
-RiChmond, Chesterfield and Henrico support the Greater Richmond
Transit Corporation (GRTC) and STAR (special transportation for
the handicapped) through GRTC
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Transportation continued
-Henrico participated with the City of Richmond and Chesterfield
County in the Regional Deepwater Port study
-Henrico participated in a RRPDC MFO study of Regional Private
paratransit services
-Planning District 21 has formed an Airport Systems Technical
Advisory Committee that looks at long term general aviation
needs in the metropolitan area
-Taxicab Regulation: Henrico County and the city of Richmond
have similar ordinances and rates in effect. Both
jurisdictions have full reciprocity in taxicab regulation which
was encouraged by the Richmond Metro Chamber of Commerce.
Capital Region Taxicab Advisory Board was established under the
auspices of the Richmond Regional Planning District Commission
JlANAGEMENT AND ADMINISTRATION
-The Chief Executive Officers of Henrico, Hanover, Chesterfield
and Richmond meet regularly to discuss regional issues
-Henrico, Hanover, Chesterfield and Ashland cooperatively bid
their respective annual requirements for petroleum products
-Richmond Area Business Group on Health: Henrico, Chesterfield
and local businesses work together to identify community-wide
solutions to health care cost containment
-Cooperative volume bids have been taken by Henrico, Hanover,
Chesterfield and Richmond for educational computers
-Chesterfield, Richmond, Petersburg and Hanover participate in
preparation of an annual salary survey which helps determine
market rates for employee compensation
-Chesterfield has a reciprocal agreement with Richmond, Henrico,
Prince George, Powhatan, Dinwiddie, Amelia, Petersburg and
Colonial Heights to honor the business licenses of contractors
as long as the contractors do not exceed a $25,000 limit
-Chesterfield, Richmond, Hanover and Henrico Budget offices meet
to share ideas for improving productivity and management
-Chesterfield, Richmond, Henrico and Hanover have jointly in
regional signage program to promote key tourism sites in the
region
-Chesterfield, Richmond, Henrico are members of the Greater
Richmond Task Force on Tourism to promote Richmond ASA tourism
attractions
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Management and Administration Continued
-Chesterfield and Richmond have a joint agreement for disaster
recovery for their respective computer centers
-Regional Position Paper (Richmond, Chesterfield, Henrico and
Hanover) on Intergovernmental Mandates and Service Delivery in
response to the Joint Legislative Review and Audit Commission
(JLARC) mandate questionnaire
-Regional Legislative Program to address and lobby the Virginia
General Assembly on issues important to the region (being
developed by Richmond, Henrico, Chesterfield and Hanover and to
include all Planning District 15 localities)
-Regional Local Government Course Proposal (Richmond, Henrico,
Chesterfield, and Hanover) to educate all citizens and local
government employees about local government in the region
-Henrico, Hanover, Chesterfield and Ashland cooperatively bid
their respective annual requirements for petroleum products
-Richmond Area Business Group on Health: Henrico, Chesterfield
and local businesses work together to identify community-wide
solution to health care cost containment
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CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGENDA
MEETING DATE:January 8, 1992
SUBJECT;
ITEM NUMBER~
I.B.
Work Session on comprehensive Housing Affordability
strategy.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
ATTACHMENTS:
See attached.
YES IJ
PREPARED BY~
NO []
SIGNATURE:
~
COUNTY ADMINISTRATOR
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Chesterfield County
Comprehensive Housing
Affordability Strategy
January, 1992
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The Chesterfield County Comprehensive Housing
Strategy (CHAS) was prepared by the Office
Development and the CHAS Advisory Committee.
Affordability
of Community
eHAS Advisory Committee
Jana Carter, Director of Housing
Jean Smith, Director of Social Services
Glen Larson, Chief of Comprehensive Planning
Ted Groves, Chief of Community services
Jake Mast, Director of Lucy Carr Nursing Home
Jessica Falkos, Nurse Manager, Health Department
Steve Myer, Assistant County Attorney
Barbara Bennett, Director of Youth Services
Lewis Wendell, Grants Administrator/Community Development
For more specific information about Chesterfield County's CHAS,
please contact Community Development at 751-4153.
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TABLE OF CONTENTS
COMPREHENSIVE HOUSING AFFORDABILITY STRATEGY
INTRODUCTION. . . .
DEMOGRAPHIC SUMMARY .
PAGE NUMBER
. . . 1
. . . 3
COMMUNITY PROFILE
Housing Needs Assessment ..... .. .
Housing Generally. . . . . . . . . . . ...
Housing Needs of the Elderly . . .. ......
Housing Needs of Very Low, Low and Moderate
Income Residents . . . . . . . . . . . . . . . . . . 15-16
Housing Needs of Small and Large Families. . .. .. .16
Housing Needs of Special Groups. . . . . . . .. .. .18
Non-Shelter Services. . . . . . . . . . . . . . . . . . .20
Housing Needs for Mental Health, Mental Retardation
and Substance Abuse Services. . . . . . . . .. .22
Housing Needs of the Homeless. . . . . . . . . . . . . . .28
MARKET AND INVENTORY CONDITIONS
General conditions . . . . . . . . . . . . .
Development Projection . . . . . . . . . . .
Significant Characteristics of the Housing Market.
Facili ties for the Homeless.... ........
Facilities for Special Needs Population. . . . . . .
FIVE YEAR STRATEGY
Gene rally. . . . . . .. . . . . . . . . . .. . . .
Target Areas . . . _ . . . . .. . . . . . . . . .
Public Policy. . . . . . .. . . .. ... ....
Institution Structure.. ..............
Citizen Involvement. .. ............
State and Local Cooperation.. ........
General Relief and Emergency Housing Assistance.
County Nursing Home. . . . . . . . . .. . .. . . .
Priorities . . . . . . . . . . . . .. .
Actions to Promote Priorities.
Financial Resources. . . . . . . . . .
ONE YEAR PLAN
Objectives and Actions
Reporting to Hun . . . . .. .
. . .. . .. .. . .. . . .
Tables and Certifications .
. . . 6
. . . 8
.12
. . .31
. . . 31
. .32
. .33
. . . 34
. . . 36
. . . 36
. .. . 3 7
. . .37
. . .39
. . .39
. . .39
. . .40
.41
.42
. .43
. . .45
. . . . 45
. . . 4 7
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INTRODUCTION
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INTRODUCTION
Chesterfield County's Comprehensive Housing Affordability
Strategy is a document prepared by County staff as a requirement
under Title I of the National Affordable Housing Act of 1990 and
as a condition to receive u.s. Department of Housing and Urban
Development (HUD) Community Development Block Grant (CDBG) funds.
County staff has used information available from a variety of
sources to prepare the CHAS. In many sections of the document,
specific data from the 1990 u.s. Census was not available. Staff
will continue to revise and update the CHAS document as 1990
Census information becomes available.
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SUMMARY OF DEMOGRAPHICS AND
DATA AVAILABLE FROM THE 1990 u.s. CENSUS
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DEMOGRAPHICS AND DATA FROM THE 1990 u.s. CENSUS
GENERAL POPULATION CHARACTERISTICS
Chesterfield County's population increased by 67,902 persons
between 1980 and 1990 (from 141,372 to 209,274), a growth
rate of 48 percent. u.s. Census results show that the
median age of Chesterfield's population in 1990 was 31.9
years, compared to 28.6 in 1980. While this reflects a
national trend towards an aging population, there is a much
higher percentage of people under 18 in Chesterfield (29.1
percent) compared to all of Virginia (24.3) and a lower
percentage of persons over age 65 (6.1 compared to 10.7).
The total number of persons over age 65 in Chesterfield
almost doubled between 1980 and 1990.
RACIAL CHARACTERISTICS
Chesterfield County has become more racially diverse over
the last ten years. Between 1980 and 1990, the County's
minority population grew by 107 percent, and minorities made
up 15.3 percent of Chesterfield's 1990 population, compared
to eleven percent in 1980.
HOUSEHOLD CHARACTERISTICS
Chesterfield County's nousehold characteristics for 1990
also reflect, in many ways, national trends. The average
household size in Chesterfield declined from 3.02 in 1980 to
2.82 in 1990. Traditional family make-up is changing, as is
shown in Chesterfield's 84 percent growth in female headed
families between 1980 and 1990.
INCOME CHARACTERISTICS
Family and household income estimates produced by the
University of Virginia Center for Public Service reflect the
relative affluence of Chesterfield County. These estimates
show a 1990 median family income of $51,581 for Chesterfield
Compared to $ 38 , 855 for all of Virginia. Approxima tely
6,135 families in Chesterfield had annual incomes of less
than $21,600 in 1990, which is 50% of median income for the
metropolitan area or very low income level.
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HOUSING CHARACTERISTICS
I
Census data shows that the rapid residential growth of
Chesterfield County in the 19805 was mainly in the form of
owner occupied single family housing. In 1990 there were
64,914 single family houses in Chesterfield, making up 84
percent of all County residences, compared to 70 percent in
all of Virginia. Eighty percent of Chesterfield residents
owned their homes in 1990; throughout Virginia, that figure
was 66 percent. The median value of an owner occupied home
in Chesterf ield in 1990 was $ 87 I 200. The value of such
housing grew 60 percent between 1980 and 1990. The Census
also shows that of the 58,385 owner units in the County in
1990, 3,230 (5.5%) were valued less than $50,000.
Census data indicates that the median rent for a residential
unit in Chesterfield County in 1990 was $447. 1,246 (8.2%)
of the 15 , 056 occupied rental uni ts in the County had a
monthly contract rent of $250 or less (includes mobile home
paid rents).
The 1990 Census identified 1,562 vacant units for rent and
1,377 vacant units for sale in Chesterfield County. This
works out to a vacancy rate of approximately 2.3 percent for
owned residential uni ts and 9. 3 percent for rental uni ts.
Census data indicated that in April, 1990 there were 24
vacant boarded-up residences in the County.
(See Pages Al-A3)
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Chesterfield County 1980 to 1990
U · s. Cc:nslls Comparison
.
l'otal Population
Agr2 Groups
Malt;;
FelTIo.lt:
Under 5 Years
5 to 17
18 to 24
25 to 44
45 to 54
55 to 64
65 to 74
75 to 84
85 Years and O\'er
Under Age 18
65 Years and Over
Racial Characte:ristics
J'.rledian Age
W 11 it e
BIae}:
Other
1'CitaJ Households
Persol1S Per HOUSc2hold
Total E"amllies
Married COuple Families
Female Headed Fa.nlili~s
Tot.3.1 Housing Unit.s
Occupied Housing Units
Vacant HullSing Units
\' de anc y R.:t l.c
i);..;nt2r (lCcupied Units
R2!"'Jt2r OCCUIJled Unlts
fJnl13 In Structure
1 tJnlt (Single f1anlil}')
2 or ~10r~ Ullit~
1'100il2 1 iCdll r=:.
Median Val Ur2 of Owner Oce. Unit.s
l~!c:jidn Con tract Rent
Al
TAilLE A
e
1980
Census
1990
CensllS
141,372 209,274
69,525 102,361
71,847 106,913
10,684 16,834
34,770 44,10]
16,361 18,720
49,570 79,280
14,138 23,628
9,335 13,896
4,366 8,671
1,680 3/33~
468 81L
45,454 60,935
6,514 12,815
28.6 31..9
125,841 177,067
13,910 27,196
1,621 5,011
45,821 73,441
3.02 2~82
38,459 58,395
33,686 49,326
3,869 7,138
48,860 77,329
45,821 73,441
3,039 3/888
6~", 5~
,.
36,021 58,385
9,800 15,050
43,220 64,914
3 , 57 P/ 9 , 5 4 :~
2,06j 2 , 8./0
55-1,400 $87,200
$231 S4i2-
PE:rC!2nt
Change
4a~
471,
49b
sat
27~
14 ~Q
60%
67%
49~
99~
98~
74?o
34 ~o
97~o
12%
41%
96~
209~
60%
-7~
52~
461
84%
58%
60~
28~
-19~u
6 "') c.
..::..-0
5 ~ <i.
SOlL
167~
39:~
60t
94 ~~
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CHART A
-
.
50% T 48%
40% j
30,..6 &
20%
10%
PercentHgt: Popul~tion Growth. 1900 tu 1 ~9n
21%
16%
r
(]% rI--
-1 0% 1.
.- - t-~.
----t.-
--- - -t - . - -
--1
Ch ~ stcrfield
~ic n, icu
Rich'lI notl
Virgini~
-7%
CHART B
Age Group Comparisons For Chesterfield und Virginia. 1990
-
30 29.1
- ,
25 I 24.3
2lJ f
i
1 5 J
I 1 0.7
10 I ._-- ----.............--
t
i Ii. 1
~ --"--
5 I
0 I
, ----t" -- - -t ------.- -- - - - -~-i--. -.- i--
Flcrcent Po p. Pc rCt: nf FJu p. Percent Pup. 65 Percen. Pop. fi5
UndrrlH in Und~rlB ill aull Over iu 8nd Over in
Che sterlicld Vi rgini a C h t: S Ie ,iit:J d Vir!Jini a
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CHART C
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Residential StructlJr~ COJnp(:)risons for Cheslt:rUcfd, 19UO and 19~{J
70~OOO T 6.1r914
-r
60~UOn
50,UOlJ
43. 22U
.40~OOO
30JlOO
20,OnO
10,000
n
Single Family
Homes
U1J 19UO
o 1990
5,5~9 3 9~6
~~I L.t-~"~~~J' Lt- n~:~~r~~_1
2to9Unit
Struc1ures
1 0 or More Unit Mobilt: ~iolnes
Struc1u re s
CHAl-\T n
t-lousing Cumparisons For Chest~rfit: III ~nd Virginia; 1 990
90 "r
.I 79~5
80
70 66.3
I
I
60 t
SLJ t
.~
40
311
211
lfJ
0 -- -; -- .
83.9
70
- 1 - - -. ~ - n - - ~ - . -. - - . - t - -
. -- t r_ -
--.- .1
Pt:rcent Ullil~
Owner Oce. in
ell e ste rfi c I tI
Pc recut Units
Owner Oce. ill
Vir U ini u
P t: r c en t S i (I !J I C FJ ere C II t Sill g I l:
F niB i I y lJ.. i t ~ i Ii F a I u i I Y U II it ~ i n
ell cs tt: rli t: J d Vi I!J in i d
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SECTION I. COMMUNITY PROFILE
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SECTION I. COMMUNITY PROFILE
PART 1. HOUSING NEEDS ASSESSMENT
AFFORDABLE HOUSING
The latest research available on affordable housing in
Chesterfield County was conducted in August of 1989. At the
time, Virginia Department of Housing and Community Development
and HUD Section 8 Income guidelines considered an income of
$28,000 for a family of four in the Richmond-Petersburg SMSA, to
be low income. For the purposes of that housing affordability
study, residential property assessments of $70,000 or less and
rents of $ 3 50 per month or less were used as measures of
affordable housing.
Of a total of 63,200 parcels of improved residential lots in
the County, 34,000 or 53% were assessed at $70,000 or less.
23,115 parcels of improved residential property or 36% were
assessed at $60,000 or less.
11,636 parcels or 18% were assessed at $50,000 or less.
There were 3,200 multi-family residential units in the
County renting for $350 per month or less. At the time, the
County Administered 900 assisted or subsidized housing units
and there were 2,500 mobile home units in the County.
In conclusion, out of a total of approximately 72,000
housing uni ts , 40 , 600 uni ts or 56% were considered
affordable housing for low income residents.
According to a 1990 University of Virginia Center for Public
Service report of projected income, approximately 35% of
Chesterfield households are at 80% of median household income and
17.1% are at 50% of median income. The median household income
was estimated to be $46,674 for 1990.
The breakdown for 1990 family income is Slightly different.
Median family income for Chesterfield is $51,581.
37% of Chesterfield County families are considered low or
very low income and 8.9% are considered moderate for a total
of 46% low/moderate income families.
# of % of
1990 Income Levels Income Range Families Families
Very low (0-50%) $0-$25,790 9,746 15.9%
Low (50%-80%) $25,790-$41,265 12,934 21.1%
Mod (80%-95%) $41,265-$49,002 5,505 8.9%
Middle (95%-120%) $49,002-$61,897 12,045 19.6%
Upper (120% & over) $61,897+ 21,129 34.4%
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A. HOUSING NEEDS GENERALLY
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A. HOUSING NEEDS GENERALLY
The Chesterfield County Housing Department has developed the
following information on housing needs:
Elderly homeowners in their own homes and living on fixed
incomes often cannot afford to make many of the routine
repairs necessary to maintain their property. The Housing
Department has a list of 90 homeowners who have requested
assistance for major repairs to their homes. Most requests
are for roof replacement, plumbing,. heating, electrical
repairs, installation of bathrooms and replacement of
windows and doors. The Assessors Office has provided a list
of 170 homes in the County that have no bathrooms" Often
the extent of required repairs makes it impractical to
rehabilitate properties and install bathrooms. Replacement
housing may be a more reasonable option.
The Capital Area Agency on Aging reports a 50% increase in
requests for this type of assistance over the past year.
Rental Assistance/Waiting Lists
Through various rental assistance programs, 944 families in
Chesterfield County receive rent subsidy.
The County's Housing Department maintains a waiting list for
Section 8 rent assistance. As of September 30, 1991 there
were 615 applicants on the County's waiting list. Of that
number, 120 met the requirement for a Federal Preference.
Unfortunately, the wait for assistance is currently anywhere
from 2 1/2 years for a two bedroom certif ica te to five or
more years for a one, three or four bedroom certificate.
Since September, 1990 the number waiting for assistance has
grown approximately 25%.
TARGET AREAS
Chesterfield County does not have detailed information or
analysis prepared to assess current housing needs
County-wide other than what is evident through demand levels
of current housing services. For example, as noted in the
previous section on housing needs, the County has a waiting
list as of September 30, 1991 for Section 8 rental
assistance. That waiting list totals 615 applicants of
which 120 meet the requirements for Federal Preference. The
wai t for assistance is currently 2 1/2 years for a two
bedroom certificate to five or more years for a one, three
or four bedroom certificate. Since September, 1990, the
number waiting for assistance has grown approximately 25%.
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A great deal of the increase in demand for housing
assistance can be traced to the depressed state of the
regional and national econom1es. This trend is not
necessarily to be extrapolated for a five year projection.
There are two areas in the County that have been identified
as needing assistance in maintaining housing that has been
available for low and moderate income residents. Those
areas are the Bellwood/Bensley area of Rt. 1/301 and the
Ettrick Village area of the County.
BELLWOOD!BENSLEY
In the Bellwood/Bensley area of the County, the population
is predominately low and moderate income and there is a high
proportion of elderly residents in the neighborhood. The
residential character of the neighborhood has been deteriorating,
thus putting into question the present and future desirability
and habitability of the area. The 1980 Census and a 1988 survey
found that a relatively large proportion of housing in the area
is older and substandard. Forty percent of owner occupied
housing was built prior to 1957 and 90% of multi-family housing
was built over 25 years ago. In the larger Rt. 1/301 Corridor
Study Area, it was determined that 32% of all units were built
prior to 1959 compared with a county-wide figure of 19%. Survey
data at the time (1988) indicated that 1/3 of the residents are
elderly and 2/3 are low or moderate income.
During a 1986-1988 housing rehabilitation program in the
area, it was determined that 70% of all single family
dwellings were in some need of repair. In general, most
homes needed repairs in the fOllowing areas: roofing,
electrical, plumbing, outdated and mostly unusable kitchens,
heating, windows and general weatherization. Many minor
structural problems such as foundation underpinning were
also noted.
ETTRICK
The Ettrick Village Plan Technical Report and Plan, prepared
by the Chesterfield County Planning Department in December
of 1990, recommends a housing rehabilitation program to
assist low and moderate income citizens with the upgrading
and renovations of their properties.
In a previous study comparing 1970 and 1980 Census data for
Ettrick, the following conclusions were reached:
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"Between 1970 and 1980 the percentages of families living in
Ettrick with income below poverty level increased from 8.8
percent to 13. 6 percent. For the County as a whole, the
percentages of families in poverty declined between 1970 and
1980 from 5.8% to 3.8%. In conclusion, the demographic data
show that the study area is significantly different from the
County as a whole..." "These residents are more at risk
than most in the County of being unable to keep pace wi th
rising costs of acquiring and maintaining housing."
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HOUSING NEEDS OF THE ELDERLY
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HOUSING NEEDS OF THE ELDERLY
The Capital Area on Aging, in a summary of priority issues
for the elderly population of Chesterfield County, refers to
the following needs related to housing:
Housing - congregate group housing and low income rental
housing, subsidized or unsubsidized, especially necessary
for single older women, plus licensed homes for adults.
Nursing Homes - adequate facilities available so that long
term Chesterfield residents, as well as those who have adult
children in the cOllUTIuni ty, can remain in fami liar
surroundings and be near family.
The following are charts depicting growth and change in
demographics of the elderly population in Chesterfield.
ELDERLY POPULATION IN CHESTERFIELD COUNTY
Projected
AGE 1980 1990 % of Change 2000 % of Change
65-69 2664 5170 48% 6670 23%
70-74 1702 3280 48% 5230 37%
75-79 1048 1850 43% 3470 47%
80-84 629 1120 44% 1930 42%
85 Plus 468 760 38% 1030 26%
Total 8491 12,180 30% 18,330 34%
ELDERLY POPULATION IN RELATION TO TOTAL POPULATION
IN CHESTERFIELD COUNTY
Total Population
Population - Age 65 Plus
% of PopUlation Age 65+
1980
141,339
8,491
6%
1990
202,010
12,180
6%
2000
254,910
18,330
7%
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One out of five elderly persons has at least a mild degree
of disability. Nineteen percent (19%) of 65 plus persons
have some degree of limi tation. By 2000 in Chesterf ield
County, this will be 3,483 persons. Four percent (4%) of
the elderly population are severely disabled. By 2000 this
will be 733 persons. Health and mobility decline with
advancing age. By the eighth and ninth decade of life, the
change of being limited in activity and the need of health
and social services increases significantly. Persons 85 and
older are four times more likely to be disabled than those
age 65 to 75.
The elderly are the heaviest users of health services. On
the average, persons 65 plus visit a physician six times for
every five visits by the general population.
The Long Term Care Needs of Chesterfield County's elderly
population are not being met. There are three nursing homes
in the County to serve the estimated in need population of
600 in 1,990. There are 4 residential adult homes in the
county to serve an estimated need of 1340 persons (11%
elder 1 y popula t ion) in 1990 . There is an unmet need for
adult homes that provide a level of supervision for persons
unable to live alone safely but that do not have the need
for intermediate level nursing home care. There is a need
to identify and coordinate the services of individuals who
would be willing to serve as companions to the elderly in
their own homes. The elderly on fixed incomes who have
chronic disease condi tions will require affordable medical
care and affordable supportive pharmacy services. The Local
Long Term Care Committee is attempting to collect data to
support these needs identified by Human Services Agencies.
In general, community services need to be developed for the
elderly to allow them to remain in their homes as long as
possible.
In order to comprehensively evaluate the needs of
Chesterfield's elderly, personnel and computer support must
be allocated. At this time, the needs have to be assumed
based on national data.
Nursing Homes in Chesterfield County
Lucy Carr Nursing Home - 194 beds
Willow Creek - 120 beds opened in October, 1991
Brandermill Woods - 60 beds
Total beds - 374
(Data extracted from Aging American Trends and Projections,
1985-86 Edition, Prepared by u.s. Senate Special Committee
on Aging.
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HOUSING NEEDS OF VERY LOW, LOW, MID MODERATE
INCOME GROUPS AND SMALL AND LARGE FAMILIES
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HOUSING NEEDS OF VERY LOW INCOME RESIDENTS
The University of Virginia Center for Public Service 1990
projected family income figures for Chesterfield County put
9,746 or 15.9% of families in the very low ($0-25,790)
category.
1990 Census figures indicate that 3,230 owner occupied
housing units were valued at less than $50,000 and that
1 ,246 of the occupied rental uni ts in the County had a
monthly contract rent of $250 or less. The Chesterfield
County Planning Department reports that there are 2,468
mobile homes in the County. The County has a total of 944
families receiving rent subsidy.
Taken together this information could be construed to
indicate a lack of affordable housing for very low income
residents. The housing needs of very-low income households
could best be remedied through a variety of programs
including:
Housing Rehabilitation - repair and maintenance of existing
single family and multi-family housing (owner occupied and
rental) with special emphasis on assisting the elderly, and
providing rental units to those families who will never be
able to afford purchasing a home.
Construction - construction of new affordable low income
housing.
HOUSING NEEDS OF LOW-INCOME RESIDENTS:
Low income for families in Chesterfield as projected by the
University of Virginia Center for Public Service in 1990 is
$25,790 $41,265. 12,934 families in the County have
incomes in that range.
The housing needs of this group are met in part by the
housing identified for very-low income residents (e.g.
assisted/subsidized housing, mobile homes, low cost rental
housing) as well as a slightly higher cost segment of the housing
market. The housing needs of this group are similar to those the
lower income bracket; namely housing rehabilitation, both single
family and multi-family owner occupied and renter occupied, and
construction of affordable housing.
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HOUSING NEEDS OF MODERATE INCOME FAMILIES
Moderate family income is projected to be $41,265 to $49,002
for Chesterfield. In this bracket a great deal of housing
in the County is affordab~.e. The figures for affordable
housing given earlier in the document suggest that 56% of
the housing in Chesterfield is affordable to low and
moderate income residents.
The housing needs of this group are best met through housing
rehabilitation programs coupled with existing housing code
enforcement and other innovative measures to protect the
stability and viability of moderate income neighborhoods.
HOUSING NEEDS OF SMALL AND LARGE FAMILIES
As indicated in the general section on housing needs, the
waiting list for one, three or four bedroom certificates for
subsidized housing is such that the wait for assistance is
five or more years.
Other than the demand for current housing assistance
services, the County does not have sufficient data to assess
the need broken down into small and large families.
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HOUSING FOR SPECIAL NEEDS GROUPS
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HOUSING FOR SPECIAL NEEDS GROUPS
RUNAWAY YOUTH
Shelter care for children in crisis in Chesterfield County
has been a topic of concern for several years. In 1987, the
Chesterfield County Office on Youth and Youth Services
Conunission conducted a Youth Needs Assessment which
identified the need for shelter care as a primary community
issue. IN 1989-90, a follow up study was conducted to
further assess the population of children "in crisis" in
Chesterfield County. The study concluded that there are a
substantial number of children and families in distress in
the community who are not receiving services. The study
noted there is no shelter for children within the County.
There was agreement that a local shelter would be a valuable
addition to service options within the County.
YWCA - BATTERED WOMEN'S SHELTER
In partnership with United Way and Chesterfield County, the
YWCA opened a shelter in 1989 for victims of domestic
violence. The shelter has answered almost 10 times the
number of phone calls originally projected and sheltered
twice as many women and children.
CHESTERFIELD SHELTER STATISTICS
1990/91
Original
Projections
1990/91
Adjusted 1991/92
Pro;ections
% age
Chestfld~
Residents
1989
Projections
1989
Actuals
Hotline
Calls 480 1,013 1,300 4,000 4,500 90%
Women
Sheltered 50 69 110 125 135)
) 54%
Children )
Sheltered 75 96 160 175 200)
(Figures do not include the 11 women and children from Chesterfield whom we
sheltered at our Richmond faCility.)
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NON-SHELTER SERVICES
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NON-SHELTER SERVICES TO CHESTERFIELD COUNTY RESIDENTS
SUPPORT GROUPS
232 women living at home and in the community have attended
weekly support groups held at various churches in
Chesterfield.
COURT ADVOCACY/ACCOMPANIMENT
The County has provided services to 86 women needing
guidance in working with the legal system.
VOLUNTEERS
Three times a year the County provides training sessions for
new volunteers. The County presently has a core of 35
trained volunteers who work a minimum of 8 hours a month in
the program.
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HOUSING NEEDS FOR MENTAL HEALTH, MENTAL RETARDATION
AND SUBSTANCE ABUSE SERVICES
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HOUSING NEEDS FOR MENTAL HEALTH, MENTAL RETARDATION AND SUBSTANCE
ABUSE SERVI CES
Survey Estimates for Persons with Mental Retardation and
Persons with Serious Mental Illness (Note: These estimates
do not include the needs of persons wi th substance abuse
problems)
1. CURRENT HOUSING NEEDS FOR PERSONS NOT REQUIRING SUPPORTIVE
HOUSING
Chesterfield Community services (CCS) is responsible for
providing residential and housing supports to persons with
Mental Retardation and Serious Mental Illness in
Chesterfield County. The agency directly serves, however,
only a minute number of the total population of persons who
are classified as Developmental Disabled in the county.
The term "Developmental Disabili ty" (DD) means a severe,
chronic disability of a person which:
a. is attributable to a mental or physical impairment
or combination of mental and physical impairments;
b. is manifested before the person attains the age of
twenty-two;
c. is likely to continue indefinitely;
d. resul ts in substantial functional limi ta tions in
three or more of the following areas of major life
activity (1) self-care; (2) receptive and
expressive language; ( 3 ) learning; ( 4 ) mobili ty;
( 5) self -direction; ( 6 ) capaci ty for independent
living; and (7) economic self-sufficiency; and
e. reflects the person's need for a combination and
sequence of special, interdisciplinary, or generic
care, trea tmen t , or other s erv i ce s which are of
lifelong or extended duration and are individually
planned and coordinated.
Public Law 100-146, "Developmental Disabilities Assistance
and Bill of Rights Act Amendments of 1987"
Most persons with developmental disabilities (DD) although
not now receiving supportive housing from our agency, will
at some point in their lives require some type housing
assistance ranging from intensive to minimal types of
assistance. Some will need direct housing and support
services. Many will be able to live independently if
support services are available on a flexible and an as
needed basis throughout their life spans.
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.
As the natural family ages or disintegrates persons with DD
may require transitional housing assistance involving help
in locating new residences, financial help, emotional help,
etc. Based upon estimates of a 3% incidence rate of
developmental disabili ties in the general population and
Chesterfield County's current of 200,000, approximately
6 ,000 persons wi th developmental disabi Ii ties live in the
county and potentially now require or will require housing
support services during their life time.
Estimated extent to which consumers already receive housing
assistance.
CCS serves 95 persons currently. The Chesterf ield County
housing office is the only other public agency which
provides housing support services to the DD population. The
Housing Office should be able to provide estimates of what
percentage their service population is developmentally
disabled. We believe, however, that only a tiny proportion
of persons with DD in Chesterfield County are receiving
housing supports. Given the absence of pUblic
transportation and the rising rents in the county, the
housing needs of persons with developmental disabilities should
be considered an expanding problem for the county.
2. CHANGES IN HOUSING NEEDS OVER THE NEXT FIVE YEAR PERIOD
Population Growth - Chesterfield County population growth
according to Virginia Population Projections 2000, State
Department of Planning and Budget, will increase by 28% from the
current level of 200,000 to 255,000 persons by the year 2000.
Based upon estimates of 3% incidence rate of developmental
disabilities in the general population, this could mean an
addition of 1,650 new citizens with developmental disabilities
coming in the County over the next decade for a total of 7,650.
To estimate five year projections, it may be appropriate to
reduce that projection of growth in half to 825 new citizens with
Developmental Disabilities entering the county for a total of
6,825 Developmental Disabilities citizens by 1995-96.
New Funding Avai lable? - No maj or increases in corrununi ty
mental health/mental retardation funds are expected over the
next five years. Federal Mental Retardation Medicaid Waiver
Funds can now be tapped based upon the recent approval of
Horne and Community Based Waivers by the u.s. Department of
Health and Human Services (See Appendix 1 ) . These funds
will serve only the low incidence population of persons who
are the most severely disabled and a maximum of 80 slots
are avai lable to Chesterf ield County. Such funds will be
drawn into our system over the next five years, however,
they provide very limited help for the larger DD populations
housing problems as a whole.
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On an average, approximately 12 persons are added to the
residential wai ting list for intensive services per year.
Par t of thi s growth in demand is due to the " Ag ing Ou t "
process of natural care givers (i.e. parents or family).
Within our waiting list are individuals living at home with
parents or other caregivers who themselves are "aging outll
of their ability to provide residential care. These
caregivers may not immediately desire residential assistance
from the CSB but at some point the need for residential care
will become in the case of death or illness of the
caregiver. Approximately one-half of the waiting list are
individuals with older parents.
3. THE CHARACTERISTICS OF CURRENT SUPPORTIVE HOUSING NEEDS OF THE
CONSUMERS SERVED
It has long been recognized that CCSB has one of the longest
waiting lists in the state for residential and vocational
services for persons with mental retardation and mental illness.
In fact, public concern over the unchecked waiting list growth
actually generated the formation of a citizen group to examine
solutions to the residential waiting list crisis in 1990. This
group was the Residential Ad Hoc committee to the CSB and its
final report examining the service delimma in Chesterfield is
attached in Appendix II.
In analyzing the current service needs in the County, the Ad
Hoc Committee findings are given below.
Current Waiting Lists for Persons with Mental Retardation
As mentioned above, the Mental Retardation residential
waiting lists stands at 165 persons. Additional support has
recently also been available on a limited basis to provide
small, intensive foster-style arrangements for children or
for adults who might best benefit from a family-oriented
residential situation.
'\
There are at present a total of 30 Chesterfield County
ci tizens wi th mental retardation living a t State mental
retardation facili ties. 'lWeI ve of these individuals have
been recommended for community placement and are currently
on a waiting list. It is generally assumed that all these
individuals will require intensive, 24-hour supervision in
their community residential placements.
Housing Needs for Persons with Mental Retardation
A closer look at Chesterfield's extensive residential
waiting list for persons with MR shows that of the 165 plus
persons waiting for services, approximately one-third
require highly intensive 24-hour care, one third require
24-hour care of a less intensive nature and one third
require varying degrees of intermittent, visiting counselor
support and/or financial supports.
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Current Waiting List for Persons with Mental Illness
This residential wai ting list stands at 43 persons wi th
serious mental illness. This reflects immediate needs only
~s it is difficult to gauge future need of this more
transient population. The average wai ting length before
receiving services is 1-3 years. Supported living services
through counselor contact is the focus or our residential
services for persons wi th long-term mental illness.
Additional support to these persons comes from a small rent
subsidy fund for persons who require only a financial aid
for apartment security deposits or short-term rent subsidy.
Housing Needs for Persons with Mental Illness
Our field generally estimates that 25% of this population
require intensive, 24-hour care and supervision or
hospi talization on a regular basis, 50% of the population
will need on-going housing support from a counselor
fluctuating from intensive to intermittent contact as well
as consistent financial assistance/rent subsidies; and 25%
will need minimal housing support (See Appendix II).
4. SUPPORTIVE HOUSING NEEDS OF PERSONS TO BE DEINSTITUTIONALIZED
Most persons with mental retardation who are to be
deinstitutionalized will require intensive, expensive
24-hour care and supervision. Throughout their lives
support intensity may decrease to some degree, but 24 hour
throughout their lives is likely for persons who are
disabled to this extent. There are approximately 30 such
persons waiting to return to their home community, at
present about half of these persons require nursing and
skilled nursing care due to on-going medical issues.
All persons with mental illness who are deinstitutionalized
will also require intensive 24 hour care for some period of
time. Most, however, will need these services periodically
not continually throughout their lives.
5. ASSESSMENT OF CHARACTERISTICS OF LOCAL MARKET IN RELATION TO
CONSUMER NEEDS
The average rent for two bedroom apartments in Chesterfield
County found suitable for CCSB's supportive Living Program
in 1990-1991 has been $435 per month. Of the population we
serve, the great majority are receiving Supplement Security
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Income (55I) from government entitlement. The maximum SSI
payment to an individual per month is $422. Thus,
Chesterfield rents are difficult, if not impossible, to
manage for the average conswner wi th mental disabili ties
whose income is primarily his/her 551 payment.
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B. HOUSING NEEDS OF THE HOMELESS
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B. HOUSING NEEDS OF THE HOMELESS
Chesterfield County does not have available data compiled to
characterize homelessness in the County. The Richmond
Better Housing Coalition and the Greater Richmond Coalition
for the Homeless have developed a document called "Specific
Program and Policy Recommendations Towards Helping Homeless
People in the Metropoli tan Richmond Area", which includes
Chesterfield.
Recommendations in the document include extending the use of
the CARITAS Program (Congregations Around Richmond Involved
To Assure Shelter) rather than building any new general
shelter facilities. The need for a year round program was
identified as was the need for a hostel program similar to
what the YMCA and YWca used to offer.
The document assessed the following additional needs:
Infirmary for Displaced People
Treatment for Chemically Dependent People
Eviction Prevention Program
Residential Hotels and Rooming Houses
Transitional Housing
Housing for the Mentally III
Hospice for Low Income Persons with AIDS
The document primarily addresses homelessness as it is
manifested in the City of Richmond. The document suggests
that the surrounding Counties, inclUding Chesterfield,
participate in a regional effort to address the problems of
the homeless.
The current Emergency Shelter Program includes eight
organizations providing temporary no-cost housing for single
adults and adults with children who are homeless.
Emergency Shelter lIne. operates a family shelter at 2 E.
Main Street for a maximum of 27 women and children and
operates a men t s shelter at 402 W. Grace Street for a
maximum of 33 men.
CARITAS is 50 congregations that each take one week to host
30 people at their building. Two sites are used each night.
Homeless people are transported from downtown pick-up sites.
In 1990, a fixed site opened at St. Paul's Episcopal Church
wi th 25 beds. The Ci tadel of Hope hosted 20 people each
night as an overflow option. CARITAS operates only from
November through March.
Freedom House operates the Communi ty Shel ter at 1201 Hull
Street with 40 bed spaces specially designed to host men and
women who have been chronically homeless.
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The YWCA operates two shel ters ( total of 40 people) for
battered women and their children in the Ci ty of Richmond
and in Chesterfield County, but at undisclosed locations.
The Daily Planetls Bunkhouse Program offers 20 beds to
mentally ill people and people with medical problems and is
located at 302 W. Canal Street.
The Salvation Army f s Emergency Lodge at 2 W. Grace Street
serves 40 men, women and children.
The Good Samaritan Inn at 2307 Hull Street is for a maximum
of 24 men and the Good Samaritan Inn at 1301 Porter Street
is for a maximum of 25 women and children.
The Richmond Street Team operates an 8 bed shel ter for
mentally ill people at 801 N. Boulevard.
In tota 1 , there are 257 emergency she 1 ter beds a v ai 1 ab Ie
yea r - round , wi th as many as 362 a v ai lab Ie f rom November
through March. Additional beds are added each year.
Nonetheless, according to the Study, the demand continues to
exceed the supply, especially during the non-winter months.
The CARES Shelter in Petersburg serves Chesterfield County,
particularly citizens from the Southern portion of the
County.
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PART 2. MARKET AND INVENTORY CONDITIONS
30
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PART 2. MARKET AND INVENTORY CONDITIONS
A. GENERAL CONDITIONS
The current market in terms of real estate development in
Chesterfield is considerably depressed from earlier rates of
growth. Both new rezonings and building permit applications are
down substantially. However, current fluctuations in the economy
are not necessarily indicative of long term trends.
B. CURRENT HOUSING MARKET CONDITIONS AND INVENTORY
u.s. Census data shows that the rapid residential growth of
Chesterfield County in the 1980s was mainly in the form of
owner occupied single family housing. In 1990 there were
64,914 single family houses in Chesterfield, making up 84
percent of all county residences, compared to 70 percent in
all of Virginia. Eighty percent of Chesterfield residents
owned their homes in 1990; throughout Virginia, that figure
was 66 percent. The median .value of an owner occupied home
in Chesterfield in 1990 was $87,200. The median value of
such housing grew 60 percent between 198.0 and 1990. The
Census also shows that of the 58,385 owner units in the
county in 1990, 3,058 (5.2 percent) were valued at greater
than $200,000 and 3,230 (5.5 percent) were valued less than
$50,000.
Census data indicates that the median rent of a residential
unit in Chesterfield County in 1990 was $447. 2,029 (13.4
percent) of the 15,056 occupied rental units in the county
had a monthly contract rent of $600 or more, and 1,246
(8.2%) had a monthly contract rent of $250 or less.
1990 Census identified 1,562 vacant units for rent and 1,377
vacant uni ts for sale in Chesterf ield County. This works
out to a vacancy rate of approximately 2.3 percent for owned
residential units and 9.3 percent for rental units.
c. DEVELOPMENT PROJECTIONS 1988-2020
The following is a summary of development projections
prepared by the Chesterfield County Planning Department.
Chesterfield County's population is projected to continue to
increase over the next 32 years at an average annual growth
rate of about 3% so that by 2020 it will reach a total of
354 , 500 . This is a slightly s lower rate of increase than
the county has .recently been experiencing and can be
attributed to a gradual decrease in the "in-migration rate
and the current trend toward smaller families. Almost all
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age groups show consistent increase in numbers for the time
period studied, however the percentage of school age
children will start to decrease as the general population
ages. The percentage of the population over sixty will more
than triple in this same time period.
Housing stock is predicted to continue the trend of
increasing at a greater average annual rate (5%) than
population. This is due to the present trend toward
decreasing household size which is expected to continue
although the rate of decline will moderate over the next 32
years. Single family residences will continue to be the
major component of the housing stock, however multi-family
units and townhouses are expected to become a greater
percentage of the county's future housing stock.
Employment in Chesterfield County will continue to increase
at a greater rate than population, so that by 2020
employment figures will exceed 139,000, over two and a half
times greater than current figures. All sectors will show
increases with trades and services leading the way.
Government, which has been the leader in employment, will be
passed by the trades by 1990 and by services by 2000. Even
though manufacturing and construction show significant
seasonal variation, both are predicted to increase during
this time period.
Based on projected housing and employment figures, land use
changes in the next 32 years will show the conversion of
over 90,000 acres of vacant land to residential, commercial,
industrial and pUblic use. Residential land use will
comprise the major segment of change with multi-family
assuming a larger portion than has recently been occurring.
The amount of land needed for public/semi-public use is
expected to also increase at a greater rate than in the last
five years a (See pages A4-A7)
D~ SIGNIFICANT CHARACTERISTICS OF THE HOUSING MARKET
In an earlier section, Affordable Housing, it was indicated
that surveys have found much of the housing in Chesterfield
County (56%) is affordable to low income residents. That
figure refers to percentage of improved residential parcels
that were valued at $70,000 or less.
In the past in Chesterfield County there has been a
considerable amount of construction of homes in the
affordable range. As the market changed, fewer lower cost
houses were buil t and the market expanded for high cost
housing. The fact remains that the housing construction
industry in Chesterfield is very responsive to demand. In
the event there is a high demand for lower cost housing,
more of it gets built.
32
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e POPULATION. e
over the next 32 years Chesterfield County is expected to
continue to evolve from a rural/suburban county to an urban
community. Like all rapidly growing areas, the major component of
population change has been in-migration. Three series of
population projections have been prepared using different
in-migration assumptions. These assumptions use migration rates
which predict the portion of the total county population due to
in-migration. With series I, low growth, migration rates decrease
.
from an average of 8.26 \ in 1985 to .55 \ for 2020. The moderate
growth assumption projects migration rates to decrease from 10.1
Population Projections
Chesterfield County, Virginia
440000
I I""
I ~~
~I' ."",. ~
)~~ , ......
~ ....-
.... ~ 7~
,
~ ,
~ ,
/
-
400000
360000
320000
I
I
I
I
I
I
I
280000
e 240000
~
-< 200000
-'
~
~ 160000
g.
120000
00000
40000
o
1960
1970
1980 85 1990 95 2000 05 2010 2015 2020
YEAR
SERIES II
MODERA TE
GROWTH
YEAR
SERIES I
LOW
GROWTH
SERIES III
HIGH
GROWTH
1980
1990
2000
2010
2020
141,372
204,300
257,200
286,400
304,700
141,372
210,500
277,700
325,500
354,535
141,372
215,200
295,400
366.700
417..200 '
A4
III
II
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, in 1985 to 1.4 \ for 2020. The third assumption, hiqh growth,
projects rates to decrease from 12.01 \ in 1985 to 3.07 , for
2020.
Projections were created using the cohort survival method, which
divides the total population into male and female cohorts of five
year ranges. Fertility rates are applied to the appropriate
female cohorts to determine the future 0 to 5 age cohort. -All
cohorts are then adjusted with survival rates from the Virginia
Annual Report of Vital statistics. Migration rates are then
applied to each cohort to predict its size five years later.
PRDJErnD ~OWTION (MODERATE GROWTH ASSUMPTIONS)
SUfDUlRY
1980
1985
AGE 5 - 19
J OF TOTAL
0iiN6E
. ~6E
TOTAL
28.29
25.&6
4865
10.85
44847
39982
. AGE 20 - 64
~ OF TOTAL
CHAN6E
~ CHANGE
TOTAL
59.54
60.79
2.2093
20.79
l062~J
64150
A6E 65+
J OF TOTAL
ChANSE
. CHPM6E
iOTRl.
4.61
5.10
23<34
26.88
8908
6514
ALL ASES
. CHAAGE
ANNUAL RATE .
aw-IGC
BIRThS
DEATHS
NET MIGRATION
19.13
4.3~
33431
13502
jll1
,23163
1990
cS.l0
7999
15. 1 ~
~847
60.81
21TI4
17.01
128017
5.92
3565
28.58
12474
1995
24.20
6736
11.31
5993
61.34
23037
15.25
lS105~
6.76
4161
~.Ol
16.wS
16. 99 14. SO
3.79 3.18
35773 35710
15410 17400
4062 ~292
24559 23TIa
2000
23.97
6985
10.49
66569
61.2S
19130
11.24
17018~
7.5Z
425.
20. 37
20889
,003
22.39
1.505
2.21
6aOi.
62. 2J
19022
10.05
189207
8.48
4aS8
19.00
,5787
2010
21.09
504
0.85
~a
61.8'
1207S
6.00
201281
10.~
8068
2J.8J
~6S5
,4)15
20.10
115
0.17
68773
60. 3D
~2e3
2.56
2065~
1 J. 11
11021
24.S6
448i6
J 1. 3J a. 66 6. sa 4. 89
2.~3 1.83 1.37 1.01
31~69 26338 21429 16718
18B7~ 20131 21008 21j72
6499 8t 68 10065 12147
19330 14726 10927 8109
,020
19. 40
-10
-0. 01
6B763
5~.S4
-12142
-6.25
1941C2
18.81
21806
32. 70
6b6a2
3.4B
0.71
H~33 7
2125it
14214
6042
COUNTY TOTAl
141330 17~761 210534 2~62~S 2m13 304051 325480 J~198 3S~S3S
A5
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I
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I
I
I
.
I
...
1
I
I -
I
f
r
f
r
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e
HOUSING
Housing stock is projected to inorease in the county at an
average annual rate of about 5% over the next 22 years. The
number of new units needed is driven by the following three
factors: population, vacancy rate and household size. While
vacancy rates are predicted to remain stable, persons per
household is predicted to decrease in the same time period. This
reduction in household size following national and regional
trends, is expected to moderate during the latter portion of this
time period. The number of housing units will therefore follow
the population trend but at a slightly greater rate.
Although multi-family development had shown slow growth in the
early part of the 1980's, there has been a surge of construction
in recent years, bringing the percentage of multi-family back to
r
I
r
r
r
".....
wt
-c
c::
~ CI
.- '"
c ::s
:J 0
.z;,
I-
---.
[-
r-
Dwelling Unit Projections
150-
140-
130-
120-
110-
100-
90-
80-
70-
60-
50-
40-
30-
20-
lO-
a-
.. oil.. .............
oil oil ill .........111.
.. -t.. .............
.. ... ............
. .... ............
.. .... ..........
.. .t........
. ...........
. . ill... . t...
. ...........
.. ...11......
.. ..... .......-
. .........
. ill..........
.. ......r.
.. .... ..............
. -II I ............
. ... ...............
. ........
.. ....... t . .
ill II . . .....1....
III i !Iilli!!l
.. III .. ....... +....
.. . ill. ............
. lIP .... ............~
-II . ... ............ .
..... ......+
..... ......
.. ill .. I .............
.. ... .... ....-.. . .. .. ~
ill II ... I..........~
.. lIP III. ......
. .. II.. .........
.. .. .... ............. .
1985
1990
1995
2015
2020
2000
2005
2U10
D Single Family
I::::: :1 Multi - Family
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DWELLING UNIT PROJECTIONS
TOTAL SINGLE MULTI-
UNITS FAMILY FAMILY
1985 64,181 54,706 9,475
1990 80,535 67,907 12,628
1~95 98,528 82,976 15,552
2.000 116,447 97,527 18,920
2005 133,816 109,630 24,186
2010 150,710 121,281 29,428
2015 167,026 134,007 33,019
2020 182,847 145,138 37,709
its historical rate of 16 %. This ratio is predicted to be
maintained until 2005, when it will begin to increase, so that by
2020 it will have reached almost 21%. This projection is partly
due to the expected need for smaller units for the increasing
population in the 20 to 29 age group and the large portion of the
population 55 and older, and to the increasing popularity of
large mixed use planned developments. Multi-family units are
projected to show a significant increase in number from 9,475 in
1985 to 37,700 by 2020.
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E. FACILITIES FOR THE HOMELESS
Please refer to Section I, Part I, B.
F. FACILITIES AND SERVICES FOR SPECIAL NEEDS POPULATION
The current array of flexible residential options available
in Chesterfield County are listed below. The CCSB should
not, however, limit itself to this list. Instead the Ad Hoc
Conunittee recommends that the CCSB explore other creative
residential options which could be designed given resources
available in the community and the needs/preferences of the
consumer and his/her advocates.
Group Homes
These are programs providing 24-hour supervision and support
for persons with mental retardation that occupy single
family homes wi thin natural neighborhood settings. They
provide a home to four or five adults of either sex. Each
home has a full-time Residential Supervisor and 2-3
Residential Counselors wi th overnight relief staff. Fi ve
group homes currently exist.
Supervised Apartments
These programs also offer 24-hour support and are located in
townhouse/apartment complexes where three dwellings in a row
are occupied, each with two bedrooms. Staff share one
apartment with a consumer and the other apartments have two
consumers each. Each supervised apartment program has a
full-time Residential Supervisor, 2 Residential Counselors
and overnight relief staff. These programs serve persons
with mental retardation only. Two such programs now exist.
Supported Living
This program type serves persons with mental illness and
mental retardation who live in homes or apartments either
a lone or wi th . a roomma te . The county ho Ids the lease for
some apartments and subsidizes the rent accordingly. Others
are served in their own residences. There is a Residential
Supervisor and two Residential Counselors for the MR and MH
supported living programs respectively. Each staff member
has a caseload of 6-10 persons with whom they provide
intermi t tent supervision, counseling, training and linking
referral services. Approximately 60 persons are served
through this model.
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Sponsored Placements
This is a financial assistance program for persons wi th
mental retardation of all ages to support for flexible
arrangernpnts. It is intended to promote a community
alternative for individuals with challenging behaviors or
family care needs who may be at inunediate risk or more
restr icti ve placements wi thout their assistance. In this
program, the CCSB supports some portion of the cost of the
individual to live with a non-family member in a residence
in the community. The family may also pay some portion of
the cost. We serve two persons in this way.
Rent Subsidy
This service area involves rental assistance to persons with
long term mental illness for up to a three month period. It
is intended to provide short term housing assistance to
promote long term independence and stabi Ii ty. Many
individuals with long-term mental illness do not require
supervision or training but frequently require financial
aid. Approximately 35 persons are served this way.
Specialized Foster Care
Similar to the sponsored placement program, this service is
designed to promote small family-centered arrangements for
individuals with family care needs. It is especially appropriate
for persons under age 18. Subsidies come from a pooling of
inter-agency resources and in the future may come from medicaid
waiver funds. Providers are trained and certified as foster
caregivers. This program is for persons with mental retardation
of all ages with subsidy levels intended to vary depending on the
consumers degree of need. The County Department of Social
Services also provides this service for children in foster
care who are emotionally disturbed, socially aggressive or
physically and mentally handicapped.
Extent of Existing Supportive Housing Services
CCSB currently serves:
29 persons in Supports with 24-hour
2 Specialized Foster Care/Supervision
60 persons with intermittent counselor contact and financial
assistance
35 persons with rent subsidies only
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SECTION II. FIVE YEAR STRATEGY
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SECTION II
FIVE YEAR STRATEGY
GENERALLY
In a 1978 Comprehensive Plan, Chesterfield
established a housing objective with 2 goals:
County
1. Continue County development in a sound and attractive
manner by encouraging revitalization of existing
neighborhoods or new development while avoiding adverse
environmental problems and negative fiscal impacts.
2. Control and encourage development of neighborhoods in
cohesive and compatible manner with
commercial/industrial expansion to ensure convenient
attractive and livable residential densities and types.
The Central Planning Area Land Use and Transportation Study
of June 1985 included the following objectives:
Protect the character of existing single-family residential
areas and encourage variety in housing types.
The County Comprehensive Plan also contains pOlicies that:
1.
Assist property
rehabilitation
properties.
owners in formulating
or redevelopment of
programs for
deteriorated
2 . Encourage a wide choice of residential densi ties and
types.
TARGET AREAS
The Chesterfield County Housing Assistance Plans and Plan
maps as adopted for 1976-1984 by the Board of Supervisors
indicated that the Route 1/301 Corridor and Ettrick Village
areas of the County were priori ty areas requiring special
housing assistance because of economic conditions of
residents, deteriorating housing and environmental problems.
Subsequent plans including the Bellwood/Bensley Housing
Improvement Program, the Bellwood Housing Program, the Route
1/301 Corridor Study and the Ettrick Village plan further
illuminate the need for housing assistance in those two areas.
36
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1991-1996
Conditions have changed in Chesterfield since the days of
earlier comprehensive plans. Though some programs have been
implemented in the target areas I)f Rt. 1/301 and Ettrick
Village, problems with housing remain in those areas.
The economic recession of 1991 has been hard on residents in
other portions of the County as well. Accordingly,
priorities are becoming more broad. As other areas of the
County begin to deteriorate there is some support for code
enforcement of existing housing that could be coupled and
supported by loan and grant programs for low and moder.ate
income residents.
PUBLIC POLICY AND AFFORDABLE HOUSING
In recent years, the County di vision of Corrununi ty
Development has gone through significant change. Ordinances
and regulations have been revisited and changed when
necessary. New state and federal mandates governing erosion
and sediment control, water quality, wetlands preservation,
septic tanks and stormwa ter management have required the
County to adjust development processes.
The County has revised its zoning and subdivision ordinances
to reflect many of these changes. During the process of
revision, the County staff met wi th a number of interest
groups and held extensive public hearings to solicit outside
opinion and suggestions. When specif ic regulations were
formulated that effected the housing industry,
representatives of the industry were consulted. One of the
primary concerns was the effect of new regulations on
housing affordabili ty. The County staff spent time
reviewing suggestions and recommendations from the housing
construction and development industry to insure that the
issue of housing affordability was kept as a priority.
INSTITUTIONAL STRUCTURE FOR HOUSING
Chesterfield County has three offices that deal with the
issue of housing: Housing, Community Development and
Planning.
37
00 172
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Housing
The Chesterfield County Housing Office manages the County's
Section 8 program which includes a total of 423 moderate
rehabilitation units and 160 existing program certificates.
The Housing Office also manages a variety of housing
rehabilitation programs including an existing Virginia
Indoor Plumbing program. The Housing Office serves as a
housing information and referral service for citizens who
are searching for subsidized or low cost rental housing. In
the past, the Housing Office has managed programs in the
Bellwood/Bensley area responsible for rehabilitating 66
homes to Section 8 Housing Quality Standards.
Community Development
The Chesterfield County Office of Community Development is
responsible for overall CDBG administration, grant
preparation, budgeting and policy direction. The office is
the administrative branch of county government for the
departments of Planning, Utilities, Building Inspection,
Transportation, Economic Development and Environmental
Engineer ing. The Communi ty Development division will be
administering the County's CDBG program through an office of
CDBG Administration and Housing Rehabili tation. This CDBG
office will monitor all activities authorized under the HUD
CDBG program and ensure long-t~rm compliance with the
provisions of the Cranston-Gonzalez National Affordable
Housing Act.
Planning
The Chesterfield County Planning Department is responsible
for the County's short and long term planning. The division
of Comprehensive Planning in the department collects and
analyses demographic data and develops small and large scale
plans for neighborhoods, conununi ties and large geographic
areas in the County.
The Planning Department will be responsible for providing
the CDBG Administration Office with planning assistance and
implementation assistance on a variety of CDBG projects.
00 11' 3
38
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CITIZEN INVOLVEMENT AND THE PRIVATE SECTOR
Chesterfield County has a history of citizen involvement in
the planning process that will be particularly important in
the CDBG program. Citizen advisory groups are already
established in some areas of the County and will be called
upon to assist and guide staff in all facets of the program.
When CDBG projects involve specific communities, community
groups will be encouraged to participate as they have been
in the past.
The private sector will be encouraged to lend support
whenever possible. In some cases the private sector will be
solici ted for funds to ma tch those provided through the
County CDBG program.
In past CDBG activities, the County has encouraged citizens
to participate in making specific program reconunendations.
The programs in the past have been primarily targeted at
encouraging owner occupation of single family housing. The
participants were responsible for contractor selection and
the construction contract were between owner and contractor
to insure that participants had a hand in managing their own
project.
STATE AND LOCAL COOPERATION
Chesterfield County has participated in the State of
Virginia Department of Housing and Conununi ty Development
CDBG program for the past five years. The working
relationship has been a good one. County staff have
participated in the development of the State of Virginia1s
CHAS and will continue to be involved in attempting to match
state housing priorities with it1s own.
The County has worked closely wi th the Virginia Housing
Development Authori ty, the Virginia Department of Housing
and Communi ty Development and numerous other public and
private housing agencies. In searching for matching funds
for CDBG programs, the County will keep abreast of
developments related to housing on both the state and
federal level.
GENERAL RELIEF AND EMERGENCY HOUSING ASSISTANCE
According to the Chesterfield County Department of Social
Services in 1990-91, there were 200 cases where the County
provided rent payments to prevent eviction and 119 cases
where the County made utility payments to prevent cutoff.
39
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The County also participated in CARES, two shelters for the
homeless serving 27 cases in Chesterfield with 49
individuals. The ~ounty also participated with the YWCA in
a shelter for battered women and children.
In a 1985 Shelter Survey of Aid to Dependent Children
Recipients in Chesterfield, 46% lived in subsidized housing
and 20% lived with someone else due to lack of money. (See
pages A8 through AID.)
COUNTY NURSING HOME
Chesterfield County operates the Lucy Carr Nursing Home, a
194 bed nursing home facili ty in the County goverrunental
complex. the Nursing Home serves residents from over 20
communities statewide with the majority coming from the City
of Richmond and Chesterfield County.
40
00 175
AD C SHE I. T F. R Sue": Y 8 Y THE ~ T ^ TED F. P A. R T ME. 0 f SO C I A L 5 E R VIe E S
CHESTERFIElD SURVEY
JUNE 1985
. . . . . . . . . . . . . . . . . . . . . . . . . . . ..- . . .~. . . . . . . .
.
. AGENCY FIPS CODE
.
. RECtPIENT CASE NUHHER
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Total Number of Que9t1o~naires - 81.
.*** PLEASE COMPLETE EVERY QUESTION VERY CAREFULLY A***
1. ARE. YOU
(CHECK ~)
RENTING, BUT NOT IN ^ PUBLIC ROUSING PROJECT
(SUCH -AS HUD.--sECTION 8 HOUSING. OR OTHER
HOUSING WITH RENT SUBSIDY)
18
38
RENTING IN A PUBLIC HOUSING PROJECT (SUCH A~ HUD.
SECTION 8 HOUSING. OR OTHER HOUSING WITH RENT
SUBSIDY)
7
BUYING YOUR OWN HOME
18
'61
LI V I NG W IT HOUT ANY COST 9 A5 W ITlt .SOM EO NE E LS E
2. IF YOU ARE RENTING, IS ANOTHER PERSON SHARING THE RENT
COST WITH YOU? (CHECK O~E)
..1.L YE S
NO
NOT RENT I NG
3. HOW MU-C H DO YOU P"AY FOR YOU R HOU SE OR APARTMENT OR
RO"OM(S)~EACH MONTH? (NEAREST DOLLAR)
$ RANGE: $0 - $360 PE R MONTH
4. HOW MANY PERSONS ARE IN YOUR ACe ASSISTANCE UNIT? (NUMBER)
5. 1lOW MANY OTHER PERSON5 AR~: IN YOUR HOUSEllOLD? (NUMBER)
~.
6. 'lOW H ANY RED ROO M S DOE 5 YOU R F A MIL Y K A V E ?
(NUMBER)
7. WHAT IS THE HOST PEOPL~ IN ONE BEDROOM IN YOUR HOME OR
APARTMENT OR ROOM{S)? (NUMBER)
8. IF TIl~: RENT AMOUNT DOES NOT INCLUDE ANY OF THE F(lLLO\Jlr\G,
snow THE AVf:KAGE AMOUNT yOU PAY EACH MONTH (NEAREST DOLLAR)
t:LEc-rR [I; [T'i
$
$
EACU MO ~TH
EACH totO NT H
GAS
00 178
AS
ADC 5HI~1.T":R SUI~Y.. BY nm STATE T>EPARTMEN.OF SOCIAL SF.KVICE$
OIL $ EACH "0 N~r H
TEL": PH 0 N E $ EACH MONTH
W A.r E R $ EACH "ONTH
COAL $ EACH' MONTH
WOOD $' EACH MO NT!l
WATER/SEWAGE $ EACH MONTH
THESE UTILITIES ARE INCLUDEU IN .~y RENT PAYMENT
f . (CHECK, IF APPL~CABLE)
9. DID YOU C~T FUEL ASSISTANCE LA~T YEAR FROM THE WELFARE
DE~^~TMENT (CHECK ONE) ~ YES
NO.
10. DO YOU HAVE AN INDOOR TOILET (CHECK ONE)
YES
-3- NO
I J. DO YOU HAVE A PRO H LEM WITH RATS OR ROACI-I E$ I N YOU R. HOME
. 0 RAP ^ R T MEN.r 0 R ROO M ( 5 )? ( CUE C K 0 N E ) .3.L YES
NO
12. ARE ANY O~~ TilE FOLLOWING ITEMS IN NEED OP SERIOUS .REPAIR?
(CRECK AS MANY AS ARE APPLICABLE)
"FOU NDATION
-
8 WI NDOWS
ROOF
1 oU-rSI1)E WALL/SIDING
1. CHIMNEYS
7 INSIl>g WALL~/CEILING
2 FLOORS
5 P LU H H I NG
6 I NSU I.,AT 10 N
1 ELECTR ICAL
1 PORCIlES
64 NONE OF THE AROVf:
13. IS ^ PUBLIC flOUSlNG l'ROJf:CT (SUCH AS lIun~ SECTION 8
nOUSING, OTlIt-:R HOUSING WITH SUBSIDY) AVAILABLE iO HELP
W 11'11 Tll E e() S'T O~" 1l0U SING R t:NT 1 N YOU R AR EA 1
(CHECK ONE) YES
- ".
'-- NO
31 L-- DO NOT KNOW
1',. liAS ANY AGENCY (OTHER THAN ~ERHAl'S WELFARE) TURNED YOU
nO."N "-OR HELP WITH MONEY FOR RENTING A HOUSE.. AN
^P^RTMEN~T OR ROOM(S)? (CHECK ONE)
A9
00 1 //
~ .
e e
ADC SIl~:L'r~:R SURVEY BY' TH~ STA'fF: Df~P^R.TMF:NT OF SOCIAL ~F.:RVICE$
I. ,
YES
NO
N f: V ERA P P L ( F: Il
15. HAVE YOU ASKEU 11-" THERE IS AN AGENCY OTIIER THAN TH~;
WE LF ARE DE P ARTH EN'r TO ~K E LP WITH RENT <<:;0 ST tN. YOU R AR EA?
(CHECK ~)
2 . YES
16 NO
~ NOT INTERESTED
~ DON~T KNOW HOW OR WH~RE TO ASK
16. IF YOU ARE LIVING WITH SOMEONE ELSE WITHOUT COST. ARE YOU
'LIVING THERE (CJIECK~)
1 BECAUSE YOU WANT TO, BUT YOU HAVE ENOUCH
HONEY TO LIVE SOMEWHERE ELSE?
17 BECAUSE YOU HAVE NOT GOT ENOUGH KONEY TO
LIVE ANYWHERE ELSE?
YOU ARE NOT LIVING IN SOMEONE ELSE'S
HOME WITHOUT COST.
17. WHAT IS YOUR GREATEST NEED "'OR HONEY? (CHECK .Q.!!!)
--lil GET A BET.rER HOUSE
-ll BUY MORE OR BE'rT ER FOOD
16 BUY OR PAY FOR CLOTHES
~ BUY OR REPAIR AN AUTOMOBILE
--! PAY FOR TRANSPORTATION
HORE RECREATIONAL ACTIVITIES
. 1 PAY FOR' DAY CARE FOR MY CHILD OR CHILDREN
---. PAINT OR REPAIR MY HOUSE
INSULATE MY HOUSE
BUY AN AIR CONDITIONER
~ J~EARN A TRADE OR SKILL TO GE.r A JOB
i
1\10
00 1 '78
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PRIORITIES
The five year strategy for Chesterfield County consists of five
priorities. They are as follows:
1. Revitalize and Preserve Existing Neighborhoods - Housing
Improvement Programs will be developed incorporating appropriate
methods and strategies to achieve the goals of neighborhood
preservation and revitalization. Programs will be targeted to
smaller compact areas to ensure the maximum effectiveness of
specific projects.
2. Rehabilitate Substandard Housing - Projects aimed at
improving and rehabilitating substandard housing will be
encouraged and pursued.
3. Encourage Owner-Occupation of Single-Family Housing - All
projects will encourage the occupation of housing by its owners.
4. Encourage a wide variety of residential densities and types.
5. Develop Housing programs to address special needs
population.
41
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ACTIONS TO PROMOTE PRIORITIES OVER THE 5 YEAR PERIOD:
1. Revitalize and preserve existing neighborhood.
a. Conduct surveys and studies based upon 1990 Census
indicators to determine which neighborhoods could
benefit from revitalizing and preservation efforts.
b. Develop plans for the target areas indicated by studies
and surveys. The plans should include detailed
analysis of housing needs in those areas and make
recommendations for action.
c. Develop CDBG programs for neighborhoods already
identified as needing housing assistance projects (e.g.
Ettrick Village and the Rt. 1/301 Corridor).
2. Rehabilitate Substandard Housing.
a. Develop a program for code enforcement for existing
housing in the County.
b.
Hire Housing Rehabilitation Specialist and
Enforcement Inspector to facilitate the program.
Code
c. Begin citizen outreach to formulate recommendations for
neighborhood participation.
3. Encourage owner-occupation of single family housing.
a. Insure that all CDBG projects have some provisions to
encourage owner occupied participation.
b.
Provide loan and grant
owner-occupied housing.
programs
geared
to
4. Encourage a wide variety of residential densities and types.
a.
Keep Planning Commission and Board of
informed about policies to encourage
residential densities and types.
Supervisors
variety of
b. Consider this priority in any review of plans,
ordinances and regulations.
5. Develop Housing Programs to address special needs population.
a. Develop plans and program to address housing needs of
the homeless, runaway youth, victims of domestic
violence, victims of substance abuse, victims of the
HIV virus, etc.
42
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FINANCIAL RESOURCES AVAILABLE TO THE COUNTY TO ACHIEVE OBJECTIVES
The following are funds available for CHAS related objectives.
1992
Dollar Amount
CnBG Funds
Unknown
County CDBG/VHDA loan
repayments
$ 22,500
$140,790
Virginia Indoor Plumbing Program
Total funds available
$163,290
There are other sources of funding available to the County to
achieve objectives of the CHAS, however no funds from those
sources have been allocated to the County for FY 1992.
Other potential "sources include:
VHDA
The Virginia Water Project
HOME
43
00 181
e
SECTION III. ONE YEAR PLAN
44
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e
.
..
SECTION III
ONE YEAR PLAN
The first priorities of ~he one year plan will be to set up
an office to administer the County's CDBG entitlement
programs, conduct analysis of 1990 census data to further
determine housing needs and conduct field surveys to
corroborate census information and analysis.
Additional priorities include developing a housing code
enforcement program for existing housing and setting up an
advisory task force to consider recommendations and suggested
projects for submission to the Board of Supervisors.
OBJECTIVES AND ACTIONS
1.
Set up a CDBG Office
clerical assistance.
with an administrator and
2. Develop a housing rehabilitative program county-wide -
hire a housing rehabilitation specialist.
3. Develop an existing housing code enforcement program -
hire an inspector.
4. Conduct analysis of census data and determine areas of
need.
5. Provide funds for capital improvements in CDBG target
areas such as sidewalks, streets, drainage projects and
facade improvements that will provide stimulus to the
private sector.
6. Develop a low interest loan program to encourage low
and moderate income residents to become homeowners.
REPORTING TO HUD AND REGULAR MONITORING
Reporting on and monitoring of all CDBG related activities
will comply with all appropriate Federal regulations
including the Davis Bacon Act. The CDBG administrator will
insure the coordination of all reporting efforts. The
County has established an excellent reporting record wi th
the Virginia Department of Housing and Community Development
with its CDBG program. The County will continue reporting
withftqual efficiency to HUD directly.
45
00 183
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The County has as accounting and financial reporting system
that complies with all Federal and State regulations. Field
visits and other monitoring will be conducted by County
staff of departments directly supervising projects in
conjunction with the CDBG administrator.
46
00 184
e
TABLES AND CERTIFICATIONS
47
e
00 185
~. I,.........., .... .., I V ~ "
- ._. W'I; 1-'0 r UnUll1 .....1 n...", g,u ~W Dna urC8n ueV810pmenl
Office of Co m munity P lannj ng and De va ~o pment
COmprehensive Ho6 Affordability Strategy (CHAS)
Population and Minority rea
Name or Jurjsdiction(8) or Consortium: Five Year Period~ (enrer r~sc.al yrs,)
FY: d'lrouQh fY:
I
1980 Can su s Data 1990 Cen su 5 Data
Category or Current Estimate
(A) (B)
1. Total Population 141,372 209,274
2. Whit e (No n - H ispa n ic) 125,066 175,516
3. BJack (Non-Hispanic) 13,819 27,024
4. Hispanic (AU races) 995 2,511
s. Native American 251 487
6. Asian and PacifK: Is randers 1,094 3,738
7. Group Quarters 2,822 2,497
8. In stit ut 10 nal 965 877
9. Non -I nst itut to nat 1,857 1,620
10. Household Population 138,550 206,777
form HUD-40090 (9/91)
00 18B
CHAS Table 28
Market and Inventory COlitions
Housing Stock Inventory -
U.s. Deplrtmenl 0' H2~ and Urban Development
Office 01 Community PIWW and De"'9lopmenl
..
Namo 0' Jurisdi Chon( s) or Co nso rti vm: FtV8 Vear Period: (enter fIScal yrs.)
FY: IltIrOUQh FY:
Check one:
B 19 Census
Current Est~m8te as of: (enter da[&)
Ca reg ory Total o or 1 bedrooms 2 bedrooms 3 or more bedrooms
(A) (B) (C) (0)
,,, Total Year-Round HousIng 77,224
2. Total Occu pied Units 73,441
3. Renter Occupied Units 15,056
4. Needing Rehab
5. Not As habba b r9
6. Owner Occupied Unhs
58..38S
7. Needing Rehab
B. Not A e h abbable
9. Total Vacant Units 3,888
10. For Rent 1,562
, , . Needing Rehab
12. Not R 9 h abbabte
'3. For Sale
1.377
14. N eed~ng Rehab
15. Not Rehabbable
16. Awaiting Occupancy or Held 406
'7. Ot he r
Comprehensive Housing Affordabifity Strategy (CHAS)
form H U 040090 (9/91)
00 187
CHAS Table 2C
As~isted Housing Invento'
u.s. Department of Housing 8nd Urban Developmen1
Office 0 f Com m un ity Plan nli nd Davalo pment
Comprehensive HOUSl y Affordabitity Strategy (CHAS)
.
Name of Judsdiction( s) or Consortium: Five Vear Period: (enter flsea I yrs )
FV: jlhrough FY:
Curront E an m8' 8 8S 0': (en 18 r Cia te)
Total Stock and tnventory
Category Tota~ SRO o or 1 bedroom s 2 bedrooms 3 or m ore bedroom 5
(A) (B) (C) (0) (E)
1 ~ Project Based 784 0 43 609 132
Tenant Assistance
2. Public Housing 0 0 0 0 0
-
3. Sect to n 202 15 0 15 0 0
4. Sectio n 8 719 0 28 579 112
5. Other HUe 50 0 0 30 20
6. FmHA -
- - - -
7.. Tenant Based
Tenant Assistance 160 0 46 67 47
8. Sectien 8 67
160 0 46_ 47
9. Other Statellocal - - - -
0
10.Homeowner
Assistance - - - -
-
drJ HUD.40090 (9/91)
188
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00 190
Comprehensive Housing e
Affordability Strategy
(CHAS)
Appendix B
UAS, Department of Housing
and Urban Development
Office of Com mun ity P I an ning
and Development
e
~
,r
~
Name 0' JurtSdlcDon(s) Of Consortium:
Chesterfield County
Contact Person:
Telephone Number:
Lewis C. vJendell
751-4153
Address :
Chesterfield County Community Development
P. O. Box 40
Chesterfield, VA 23832
Type of
Submission:
(mark one)
lXJ New Five Year CHAS
o Annual Update *
(mark one)
fiJ Initial Subm iss ~o n
o Resubmission
o Amendment *.
For F iscal Year
For Fiscal Year
1992 through Fiscal Year
1996
· If an AnnuaJ Update. mark one~
o Parts 4 (Resources) & 5 (Implementation) Only
o Parts 4 & 5t plus minor changes: (mark alHhose whid1apply)
Part 1 - Needs Assessment 0 Narrative D Tables
Part 2 - tJarket & Inventory Cond.tions D N an-ative 0 Tables
Pan 3 ... Strategies D Narrative D Tables
*. For all amendments, specify the nature of the amendment be~ow and attach amended portions to this cover 5heel
Jurisdiction
Name of Authorized Off~ial:
HUD Approval
Name of Authorized Officiat
Lane B. Ramse
Sig.na ture & Date:
Admin.
Signa ture & Date:
x
x
form HUD-40090 (9/91)
00 1.91
r'\
/
.., .
'7-
(,.
.
e Appendix E e
Co mpre hensive Housing A HordfbfHt y Strateg y (C HA S)
Certification
The jurisd iction hereby ce rt~fjes that it wi II aHlrm at ive!y f u rt her f ai r housing.
519 nature of Certjfy~ng Official'
x
Lane B. Ramsey
Certification
The jurisdiction hereby certrfies that ~ will compry with the requirements of the Uniform Relocation Assistance
and Real Property Acquisition Policies Act ot 1970. as amendedt implementing regu'ations at 49 CF-R 24, and
the requirements governing the residential antidisplacament and relocation assistance plan under section
1 04(d) of the Housing and Community Development Act of 1974 (including a certification that the jurisdiction
is following such a plan).
5ig n atu r e of Ce rtify i ng Offic i al
x
Lane B. Ramsey
Note: The jurisdictionts execution of these certifications acknowledges that it win maintain Supporting
evidenc8t which shall be kepi available for tnspection by the Secretary. the ComptrolrerGenerai of the Un~9d
States or its d9sfgne9s~ the Inspector General or ns designees. and the public.
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..JANtJARY 8, 1992
MR. EARL DYE, SITE MANAGER AND ALLIED FIBERS IS HERE TO
PRESENT CHESTERFIELD COUNTY WITH COPIES OF ITS FIRST GENERIC
PARKS AND RECREATION BROCHURE.
ALLIED FIBERS FUNDED THIS PROJECT.
OTHER PROJECTS FUNDED BY ALLIED FIBERS ARE:
SUSAN BUCHER LECTURE
@ $25,000
TWIN PICNIC PAVILION
AT POINT OF ROCKS PARK
14,000
PARKS AND RECREATION
BROCHURE
4,000
CAMCORDER
1,000
COURTHOUSE CAPER (5K RUN)
3,000
A:WDP19/PS/JB
r.
BOS-9891
.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
.."
MEETING DATE:
January 8, 1992
6.'A.
ITEM NUMBER:
SUBJECT:
Streetlight Request Deferrals
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Chesterfield County Streetlight Policy was revised by the
Board of "Supervisors on August 22, 1988.
Streetlight requests from individual citizens or civic groups are
received in the Department of Environmental Engineering. Staff
examines each request and presents them at the next available
regular meeting of the Board of Supervisors for consideration.
Staff provides the Board with an evaluation of each request
relative to'" the three evaluation criteria set forth in the
Policy:
1 . St reet light s should be 'locat ed at 1nt ersect ions;
2. There should be a minimum average of 600 vehicles per
day (VPD) passing the requested location if it is an
intersection, or 400 VPD if the requested location is
not an intersection;
CONTINUED, NEXT PAGE
ATTACHMENTS: YES)i(
~?, ........~? /
PREAAREO BY: ~'. /}l/P -:.- c....---:,...r/ '-, ....
. r ~ L ...
Richard M. /"McElf1sh, P.E.
Director
Environmental Engineering
NO 0
SIGNAT,URE:
(yfgf. -
COUNTY ADM I N I STRATOR
00 19
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- ._ ____ - - - - .. -.AI .... ._ ....._.........
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Streetlight Request Deferals
January 8, 1992
Page 2
3. Petitions are required and should include 75% of
residents within 200 feet of the requested location. and
if at an intersection, a majority of those residents
immediately adjacent to the intersection.
If a location is approved by the Board, an installation cost
quotation for the installation is requested from Virginia Power.
Once a quotation has been received, it is forwarded to the Boa~d
for their next scheduled meeting. Cost quotations from Virginia
Power are valid, in general, for a period of 90 days. The Board,
upon presentation of the cost quotation may then approve, defer,
or deny the expenditure of funds for the streetlight installa-
tion.
CLOVER HILL DISTRICT:
Deferred from the October 9, 1991 meeting:
Intersection of Acorn Hill Court and Tall Hickory Drive
(Does not meet minimum criteria for petition or vehicles per
day)
Intersection of Red Chestnut Court' and Red Chestnut Drive
(Does not meet minimum criteria for vehicles per day)
Mid-point of Red "Chestnut Drive
(Does not meet minimum criteria for intersection, petition,
or vehicles per day)
Cul-de-sac, Tall Hickory Drive
(Does not meet minimum criteria for intersection, petition,
or vehicles per day)
Cul-de-sac, Pecan Terrace
(Does not meet minimum criteria for intersection or vehicles
per day)
Cul-de-sac, Acorn Hill Court
(Does not meet minimum criteria for intersection, petition,
or vehicles per day)
CONTINUED NEXT PAGE
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Streetlight Request Deferals
January 8, 1992
Page 3
MATOACA DISTRICT:
Deferred from the November 27, 1991 meeting:
?
5725 Beechnut Avenue
(Does not meet minimum criteria for intersection or vehicles
per day)
Deferred from the December 11, 1991 meeting:
4249 Hickory Road
(Does not meet minimum criteria for intersection)
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STREETLIGHT REQUEST
Clover H111 District
DATE OF REQUEST: September 17, 1991
NAME OF REQUESTOR: Fred Little
TAX MAP: 62-01
ADDRESS: 12906 Pecan Terrace, M1dloth1an, VA 23112
PHONE NUMBER - HOME: 744-1950
WORK: 755-5369
o
REQUEST IS LOCATED AT THE INTERSECTION OF
Acorn Hill
Court
AND
Tall Hickory Drive
o
REQUEST IS NOT AT AN INTRRS8CTION.
THE REQUKSTED LOCATION
FOR THIS LIGHT:
c==J A POLE ALREADY EXISTS AT THE SPECIFIED LOCATION.
POLICY CRITERIA:
1. INTERSECTION:
Qualified
2~ VEHICLES PER DAY: Not Qualified, Less than 600 VPD
3. PETITION: Not Qualified, Less than 75% of residents within
200 feet
COMMENTS: See attached letter from requestor
Attachment: Vicinity Sketch
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STREETLIGHT REQUEST
Clover Hill District
DATE OF REQUEST: September 17, 1991
NAME OF REQUESTOR: Fred Little
TAX MAP: 62-01
ADDRESS: 12906 Pecan Terrace, M1dloth1an, VA 23112
PHONE NUMBER - HOME: 744-1950
WORK: 755-5369
o
REQUEST IS LOCATED AT THE INTERSECTION OF
Red Chestnut
Court
AND
Red Chestnut Drive
o
REQUEST IS NOT AT AN INTERSECTION.
FOR THIS LIGHT:
THE REQUESTED LOCATION
c==J A POLE ALREADY EXISTS AT THE SPECIFIED LOCATION.
POLICY CRITERIA:
1. INTERSECTION:
Qualified
',u
2. VEHICLES PER DAY: Not Qualified, LeSs than 600 VPD
3. PETITION: Qualified
COMMENTS: See attached letter from requestor .
Attachment: Vicinity Sketch
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STREETLIGHT REQUEST
Clover Hill District
DATE OF REQUEST: September 17, 1991
TAX MAP: 62-01
NAME OF REQUESTOR: Fred L1ttle
ADDRESS: 12906 Pecan Terrace, M1dloth1an, VA 23112
PHONE NUMBER - HOME: 744-1950
WORK: 755-5369
c==J REQUEST IS :::ATED AT THE INTERSECTION OF
o
REQUEST IS NOT AT AN INTERSECTION. THE REQUESTED LOCATION
FOR THIS LIGHT:
Cul-de-sac of Pecan Terrace
o
A POLE ALREADY EXISTS AT THE SPECIFIED LOCATION.
POLICY CRITERIA:
1. INTERSECTION:
Not Qualified, Location not an intersection
2. VEHICLES PER DAY: Not Qual'if ied, Less than 400 VPD
3. PETITION: Not Qualified, Less than 75% of residents within
200 feet
COMMENTS: See attached letter from requestor
Attachment: Vicinity Sketch
. . ___~:.. -' .':::-... -.. - - Q..q" ...1-9 8.. ..-:: .:::.:.~:- ~~~::
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STREETLIGHT RE,QUEST
Clover Hill District
DATE OF REQUEST: September 17, 1991
NAME OF REQUESTOR: Fred Little
ADDRESS: 12906 Pecan Te~race, Midlothian, VA 23112
TAX MAP: 62-01
PHONE NUMBER - HOME: 744-1950
WORK: 755-5369
o
REQUEST IS LOCATED AT THE INTERSECTION OF
AND
o
REQUEST IS NOT AT AN INTERSECTION. THE REQUESTED LOCATION
FOR THIS LIGHT:
Cul-de-sac of Acorn Hill Court
o
A POLE ALREADY EXISTS AT THE SPECIFIED LOCATION.
POLICY CRITERIA:
1. INTERSECTION:
Not Qualified, Location not an intersection
2. VEHICLES PER DAY: Not Qualified, Less than 400 VPD
3. PETITION: Not Qualified, Less than 75% of res1dents within
200 feet
COMMENTS: See attached letter from requestor
Attachment: Vicinity Sketch
00 .199
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STREETLIGHT REQUEST
Clover Hill District
DATE OF REQUEST: September 17, 1991
NAME OF REQUESTOR: Fred Little
TAX MAP: 62-01
ADDRESS: 12906 Pecan Terrace, M1dloth1an, VA 23112
PHONE NUMBER - HOME: 744-1950
WORK: 755-5369
o REQUEST I::OCATED AT THE INTERSECTION OF
o
REQUEST IS NOT AT AN INTERSECTION. THE REQUESTED LOCATION
FOR THIS LIGHT:
Cul-de-sac of-Tall Hickory Drive
c==J
A POLE ALREADY EXISTS AT THE SPECIFIED LOCATION.
POLICY CRITERIA:
1. INTERSECTION:
Not Qualified, Location not an intersection
2. VEHICLES PER DAY: Not Qualified, Less than 400 VPD
3. PETITION: Not Qualified, Less than 75% of residents within
200 feet
COMMENTS: See attached letter from requestor
Attachment: Vicinity Sketch
---. --.;~ -- -.-...... - .... ... - ___ - - __ - - ........ ___ _~..._ .. __ - - . ... _.... __ ...... -. I - "--
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STREETLIGHT REQUEST
Clover Hill District
DATE OF REQUEST: September 17, 1991
NAME OF REQUESTOR: Fred Little
TAX MAP: 62-01
ADDRESS: 12906 Pecan Terrace, M1dloth1an, VA 23112
PHONE NUMBER - HOME: 744-1950
WORK: 755-5369
o REQUEST I:O LOCATED AT THE INTERSECTION OF
o
REQUEST IS NOT AT AN INTERSECTION. THE REQUESTED LOCATION
FOR THIS LIGHT:
Mid-point of Red Chestnut Drive, in the
vicinity of 12906
o A POLE ALREADY EXISTS AT TaE SPECIFIED LOCATION.
POLICY CRITERIA:
1. . .INTERSECTION:
Not Qualified, Location not an intersection
2. VEHICLES PER DAY: Not Qualified, Less than 400 VPD
3a PETITION: Not Qualified, Less than 75% of residents within
200 feet
COMMENTS: See attached letter from requestor
Attachment: Vicinity Sketch
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September 11, 1991
Mr. Rich Lenard, Planning Engineer
Chesterfield County "
P. O. Box 40
Chesterfield, VA 23832-00~O
Dear :Mr. Lenard:
Enclosed you will f~d 5===;~ ~~= ~:=~=~==s --~ ~5~ting
of Nut Tree Subdivision. 7-=. =::'L::;"'t ,S': ==~:=S =.::.=-=-=== === :nore
tha.n 75~ or the reside~=s == _ ===~~~... =":'- == ::::."::....."!: of
lighti.:lg.
We request your consideration in this ~att=r. ~e feel
lighti~g would cut down on ~~='~~ ~ ==~~= a ==~= seCllra
~e~::~~c=~aod.
As to the placement of these lights, we leave this to
Virginia Power Engineering Department. The locations that we
feel should be lighted in the subdivision as iu~~~~~:~ :~ plots
by a circle.
This is a small neighborhood. It represents a sizeable tax
revenue to Chesterfield County. The cost or this project would be
absorbed in no time, plus the savings of security patrols by our
Police Department. I am sure with this lighting installed,
vandalism and theft would subside and there would be no need for
neighborhood watch programs.
Sincerely,
Fred H. Little
Chairperson for Special Projects
Nut Tree Subdivision
Enclosed you will "find a copy of our subdivision and petitions
for this very important lighting project.
If there is anything I can do to help, please let me know.
Home 744-1950
Office 755-5369
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STREETLIGHT PETITION
This pet1tion is in reques~
fer the ins~alla:1on of a streetlight
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=~ ~~e following location:
NAME
~DJ2=:SS
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STREETLIGHT PETITION
This pet:t1on is in ~eques~ fo~ the installation of a s~reetlight
at the following locs::lcr'.: ;;'~:.Lj- iecf S.c~..d),"r/.s.'/I'~
_ _ _ ..,_ ___ n_- -- ,.. - ., ~,- . ~ .-. ,-. - - . - - . -- ~ .- ~- - -. --. .
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ADD2ESS
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STREETLIGHT PETITION
This pet~t1on is in request for the ins~alla:~cn of a streetlight
" at the fo1 lOwing locat ion:
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STREETLIGHT PETITION
This petition 1s in request for ~he installation of a streetlight
/ ~ ; r-- ~,
at the f 0 11ow1ng locat ion: /~'/:-.J / ~s=~. ~..;/ .elf'" L/~....s//~
ADJRESS
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.-:;'(';(/1,- \ (0. .~ ~(r~'.'~J \ -TtjVr J(i 1t).vo,-J.3 I~
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STREETLIGHT REQUEST
Matoaca D1st r1ct
DATE OF REQUEST: November 7, 1991
TAX MAP: 181-13
NAME OF REQUESTOR: R. G. Ridout
ADDRESS: 5725 Beechnut Avenue, Petersburg, VA 23803
PHONE NUMBER - HOME: 590-2155
WORK:
n/a
o REQUEST IS ::ATED AT THE INTERSECTION OF
o
REQUEST IS NOT AT AN INTERSECTION. THE REQUESTED LOCATION
FOR THIS LIGHT: 5725 Beechnut Avenue
o
A POLE ALREADY EXISTS AT THE SPECIFIED LOCATION.
POLICY CRITERIA:
1 . INTERSECTION:
Not Qua11fied, Location 1s not an
1nt ersect 10n
2. VEHICLES PER DAY:
Not Qualified, Less than 400 VPD
3. PETITION: Qualified
COMMENTS: Requestor states: '.Trees do not let light from one
(streetlight) on Hampton and the light about 3 poles down into
the area - My .wife has to go to work in pitch darkness & she
comes home in the same. All but one of the people in the area
are elderly & retired. The school children, earlu in the
morning, have to come through this area of pitch darkness to the
school bus stop about 300 feet at the corner. Mrs. Webster at
5726 (Beechnut Avenue) goes to work at 5:30 am also."
Attachment: Vicinity Sketch
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STREETLIGHT PETITION
This pet it ion 1s 1~" r-equest fa r the 1nst allat ion of a st reet light ..: .... .
at the following location:
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(&' ALCL4-t..~ /)e;.-l:,.Er ,~, J.- & -9J ~~Li~ t:lV-t 07 o.-~-:YL~ ~ -
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,"00 210-
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STREETLIGHT REQUEST
Matoaca D1strict
DATE OF REQUEST: November 18, 1991
NAME OF REQUESTOR: Ms Rhonda N. Wynn
TAX MAP: 181-08
ADDRESS: 4249 Hickory Road, Ettrlck, VA 23803
PHONE NUMBER - HOME: 526-0901
WORK: 524-7553
c==J
REQUEST IS LOCATED AT THE INTERSECTION OF
AND
o
REQUEST IS NOT AT AN INTERSECTION.
THE REQUESTED LOCATION
FOR THIS LIGHT:
4249 Hickory Road
c==J A POLE ALREADY EXISTS AT THE SPECIFIED LOCATION.
POLICY CRITERIA:
1 . INTERSECTION:
Not Qua11fied, Location 1s not an
lnt ersect ion
2. VEHICLES PER DAY: Qualified
3. PETITION: Qualified
COMMENTS: Requestor states: It I have seen several strangers
(young men, teenagers) walking and standing in the street during
late hours and early morning... I have witnessed a peeking tom,
car alarms and security lights have been set off. My mailbox has
been vandalized twice. I have also witnessed cars in the .ditch
in front of my house. A friend of mine has pulled them ourt with
a tawbar on several occasions. A ne1ghboL told me after I bought
it that the home I had moved 1nto had been broken into and the
stove and light fixtures stolen. I hope th1s matter will be
handled as soon as possible. II
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: January 8, 1992
ITEM NUMBER:
6.B.
SUBJECT;
Set Public Hearing to Amend County Comprehensive Plan
Addressing Water Quality Protection
'---.
COUNTY ADMINISTRATOR' 5 COMMENTS:
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SUMMARY OF INFORMATION:
BACKGROUND:
The attached four page text and accompanying map is a proposed
amendment to the Chesterfield County Comprehensive Plan
specifically addressing protection of water quality.
The Comprehensive Plan, and its subsequent amendments is a
document adop,ted by the Board of Supervisors which articulates
the overall" goals, policies, and implementation actions
concerning the long range development of the County.
The attached Water Quality Protection Plan. recommends broad goals
and policies that provide a framework for implementing improved
water quality protection efforts throughout the County. This
amendment provides background information and planning factors
concerning water quality. It proposes goals and related policy
statements which are intended to guide future development
decisions in order to protect County water resources. Important
implementation strategies are also listed.
PREPARED BY~
Thomas E. Jac on
Director of Planning
ATTACHMENTS: YES II
NO C
SIGNATURE:
COU~ISTRATOR .
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2JAN892/A:AGENDA2/gok
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AGENDA ITEM
SET PUBLIC HEARING TO AMEND COUNTY COMPREHENSIVE PLAN
ADDRESSING WATER QUALITY PROTECTION
JANUARY 8, 1992
PAGE 2
Because of State mandated actions resulting from the Chesapeake
Bay Preservation Act, significant zoning, subdivision, and
erosion/sediment control ordinances have already been adopted by
the Chesterfield Board of Supervisors effective on November 14,
1991.
In addition, the Environmental Engineering Department is
preparing detailed environmental based maps delineating
potential surface water bodies associated tidal and non-tidal
wetlands and required buffer areas.
At- their meeting on November 19, 1991, the Planning Commission
recommended approval of the attached water quality amendment to
the Comprehensive Plan.
This plan amendment was undertaken in response to the Chesapeake
Bay Preservation Act adopted by the Virginia General Assembly in
1988. Following approval by the Board of Supervisors this Plan
amendment will be forwarded to the State's Chesapeake Bay Local
Assistance Department for review.
RECOMMENDATION:
It is reconunended that the Board set February 12, 1992, for a
pUblic hearing to consider the amendment to the Comprehensive
Plan relative to water quality protection.
00 215
2JAN892/A:AGENDA2/gok
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PROPOSED
COMPREHENSIVE PLAN AMENDl\fENT
WATER QUALITY PROTECTION PLAN
As Recommended By The Chesterfield County Planning Commission
At Their November 19, 1991 Regular Meeting
INTRODUCTION
Water is a critical natural resource. Its importance to Chesterfield County is linked directly to the
continued need for safe drinking water, economic development, wildlife habitat preservation,
recreation opportunities and ongoing environmental quality. The purpose of this plan is to establish
a series of goals, policies and implementation strategies promoting water quality protection
throughout Chesterfield County. The Chesapeake Bay Preservation Act, adopted by the Virginia
General Assembly in 1988, provides a foundation for this effort.
Changes to the land resulting (rom the natural forces of wind, rain and gravity will impact our water
supply and nature's intricate web of life. By altering the natural water retention capabilities of the
land, using fertilizers and pesticides, and improperly controlling soil erosion and waste disposal,
man's activities continue to cause 'significant amounts of sediments, nutrients and toxies to drain
into the County' s drin~ng water supplies, unique natural areas, and ultimate! y the Chesapeake Bay.
As Chesterfield County has grown, concern for water quality has become an increasingly important
issue. An added incentive for strengthening local water quality protection strategies came with the
enactment of the Chesapeake Bay Preservation Act. Its basic purpose is to protect water quality
in the Bay region through effective land management techniques.. Chesterfield County is one of
eighty-nine localities affected by the Act. Jurisdictions that border on Virginia's tidal waters,
including the James River and its tributaries, contribute ninety percent of the fresh water from the
Commonwealth entering the Chesapeake Bay, and thus directly influence its water qua1ity~
GOALS AND POLICIES
The following recommended goals and poli~ies provide a framework for implementing improved
water quality protection strategies in Chesterfield County t presenting in a broad context those
activities that are to be undertaken to comply with the Chesapeake Bay Preservation Act. The goals
are statements of general direction and reflect fundamental considerations that are intended to guide
future development decisions. The related policies identify courses of action to be followed in
reaching stated goals.
Goal 1.0. Prevent future increases in water pollution levels by controlling the amount of
sediments, nutrients and toxies entering the water supply. This can be done through
reduced reliance on substances affecting water quality t as well as the devel9tren,t.
of land use based and structural solutions. it ~ 8 .
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Policy 1.1. Where possible, encourage land use based water quality management
approaches, such as development density controls and natural area preserva-
tion standards, that eliminate public maintenance costs and insure greater
long-term effectiveness in improving water quality_
Polley 1.2. Where land use based water quality management approaches alone cannot
achieve desired water quality, promote multiple property structural solutions,
such as water retention basins, that will minimize costs and the use of scarce
land resources.
Policy 1.3. To the extent practical, plan for the location of new utility lines outside of
identified critical environmental areas.
Policy 1.4. Promote the use of best management practices that prevent or minimize erosion
and! or pollutant run-off from construction, agriculture and forestry activities.
Policy 1.5. Where other erosion prevention measures are not completely effective, trap
and remove sediments before they reach rivers or streams.
Policy 1.6. Preserve' critical tidal and non-tidal wetlands to help intercept nutrients
and sediments from stormwater run-off.
Goal"2.0. : Manage future growth within each County watershed in a manner that protects drinking
, water supplies and other important -environmental resources.
Polley 2.1. Guide future growth into areas most physically suited for development and
avoid areas with significant concentrations of wetlands, steep slopes or other
environmentally sensitive characteristics.
PLANNING FACTORS
Most water pollution comes from either "point" or "non-point" sources. Although waterpollution
from point sources (i.e., effluent from an industrial facility pipe) is more easily identifiable,
pollution from non-point sources is a greater threat than once realized. Non-point source pollution
. occurs when pollutants, which accumulate on the land during dry weather, are carried to water
bodies by run-off from rainfall. Among the major components of non-point pollution are sediment,
fertilizers, pesticides, heavy metals and bacteria.
Increases in non-point pollution are directly related to increases in the amount of impermeable
surface (buildings and paved areas that prevent the ground from soaking up rainwater) as well as
to increased usage of fertilizers and pesticides. Development projects, including residential,
business and roadway construction, can alter the natural vegetation, slope and water retention
characteristics of land. Clearing and construction practices often strip the land of the absorbing
capabilities of its vege41tion and replace it with impervious surfaces that prevent water from ~ng21 ,..,
into the soil. This stops the pollutants contained in the run-off from being filtered out prior to r
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entering the waterway. Impervious surfaces also cause water to flow in greater volumes and with
increased speed into storm sewers or streams.
Water that is fast moving and carries soil particles digs gullies and increases stream bank erosion.
Run-offwhich flushes nutrients, chemicals and sediments from land in both urban and rural areas
has the potential to seriously degrade water quality and destroy important plant and animal life as
far away as the Chesapeake Bay. Thus, prevention of future water quality problems must involve
land use techniques that help reduce the adverse affects of land disturbing activities.
The Chesapeake Bay Act requires local governments to designate lands "which, if improperly
developed, may result in substantial damage to the water quality of the Chesapeake Bay and its
tributaries. " The regulations recognize two types of lands by distinguishing between their
functional values. Resource Protection Area (RP A) lands provide direct water quality benefits by
removing harmful substances from runoff. Since these lands are generally the most critical to
preserve in a natural state, development activity will be limited to water dependent uses, such as
marinas. The Resource Management Area (RMA) includes lOO-yea.r floodplains and soils which
are either highly erodible or highly penneable, and non-tidal wetlands not included in RPAslI
Development on lands in the RMA should be managed using techniques that minimize pollutant
runoff to protect the important water quality functions performed in the RPA.
..~. Lands identified within the Resource Protection Area (RP A) category include shoreline and wetland
.~ features most critical to stabilizing soils, filtering sediments and nutrients. In effect, they represent
. . .~ > the last barrier to the flow of runoff before it reaches surface water. Included in the RPA are tidal
.; wetlands, non-tidal wetlands connected by surface flow, tidal shores, and a lOQ-footwidevegetated
. conservation area, which is measured from the landward side of these natural features. The general
location of environmentally sensitive wetland areas within Chesterfield County are shown on the
following map.
Il\1PLEMENT A nON
Implementation strategies for achieving the goals and policies of this plan reflect a multi-
disciplinary approach toward reducing the effects of land use on water quality. The strategies
outlined below compliment existing County development procedures and long range land use and
public .facility planning efforts.
A. Implement the Chesapeake Bay Preservation Act and related amendments to the County's
Zoning, Subdivision and Erosion/Sediment Control Ordinances to fonn a comprehensive
mitigation program integrating diverse activities such as soil erosion/sediment control,
stormwater management, agricultural/forestry practices and septic system requirements.
The Chesapeake Bay Preservation Act requires that development within both RPAs and
RMAs meet general performance criteria designed to reduce non-point source poll ution and/
or protect sensitive lands from disturbance. These criteria include:
- Minimizing land disturbance
- Preserving natural vegetation
- Minimizing impervious cover such as paving
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- Strictly controlling soil erosion during land clearing and construction.
- Managing stormwater runoff and pollution loads from developed sites
- Assuring that structural Best Management Practices (BMPs) will be properly maintained
- Providing a reserve drainfield for septic tanks which equals the treatment capacity of the
primary drainfield and requiring pump out once every five years.
B. Include environmental mapping in the Plan for Chesterfield to identify locations of water
and other natural resources in the County which should be protected.
c. ,Continue analysis of critical watersheds, including watersheds draining into public water
supply reservoirs, for potential identification as special management districts.
D. Prepare a stormwater management plan(s) to identify regional facility needs in each of the
County's drainage basins and permit coordination of these projects. with other land use,
redevelopment and public facility plans.
GL
11/21/91
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: January R, 1992
ITEM NUMBER:
6.C.
SUBJECT:
Request for Bingo/Raffle Permit
COUNTY ADMINISTRATORt 5 COMMENTS:
I(~ d Aff*'l-~
SUMMARY OF INFORMATION;
Poseidon Swimming, Ine. is the successor organization to
BRAC/VACS. Poseidon Swimming, Inc. has applied for a 1992
bingo/raffle permit. The matter was deferred at the December 11,
. 1991 and January 2 , 1992 Board meetings I pending receipt of
Poseidon Swimmingls 501(C)3 IRS designation. If the designation
has still not been received by January 8, 1992, the matter should
be deferred to a later Board meeting.
PREPARED BY~
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ATTACHMENTS: YES 0
NO F"
Steven L. Micas
County Attorney
OBOO:b44
SIGNATURE =
COUN~STRATOR
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808-9891
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CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGENDA
MEET ING DATE :January 8, 1992
ITEM NUMBER:
SUBJECT:
Appointments
COUNTY ADMINISTRATOR1 S COMMENTS:
SUMMARY OF INFORMATION:
Attached appointments were deferred from the
January 2, 1992 meeting. See attached.
PREPARED BY~
ATTACHMENTS: YES 1 NO 0
SIGNATURE:
COUNTY ADMINISTRATOR
6. D.
00222
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RICHMOND REGIONAL PLANNING DISTRICT COMMISSION
Planning commission Representative - to be recommended later
by Planning Commission members
CAPITAL AREA TRAINING CONSORTIUM
One at-large appointment from County with term until
December 31, 1994
CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY (CVWMA)
One member from Midlothian to replace Mr. Pouliot
Fills unexpired term until December 31, 1993
CHESTERFIELD/COLONIAL HEIGHTS COMMUNITY CORRECTIONS BOARD
Alternate - one at-large from County - with term
expiring December 31, 1993
COMMITTEE ON THE FUTURE
Two from Midlothian and two from Clover Hill with terms at
Pleasure of the Board
COMMUNITY SERVICES BOARD
One from Clover Hill with term expiring December 31, 1994
LOCAL EMERGENCY PLANNING COMMITTEE
pending contacting People on Willingness to continue to
serve
MAYMONT FOUNDATION
One from County at-large with term expiring December 31,
1992
PERSONNEL APPEALS BOARD
One from County at-large with term expiring December 31, 1994
00 228
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SOLID WASTE COMMITTEE
Two from Midlothian with term expiring December 31, 1992
Two from Clover Hill with term expiring December 31, 1992
TRANSPORTATION SAFETY
One from County at-large - Pleasure of the Board
ACCIDENT REVIEW BOARD
Pending Polling People to see if still interested in
serving
AIRPORT ADVISORY BOARD
One from Midlothian with term expiring December 31, 1993
BOARD OF APPEALS FOR VIRGINIA UNIFORM STATEWIDE BUILDING CODE
Pending Polling People to see if they still interested in
serving
KEEP CHESTERFIELD CLEAN CORPORATION
One from Midlothian with term expiring January 31, 1993
One from Matoaca with term expiring January 31, 1993
One from Clover Hill with term expiring January 31, 1993
COMMISSION ON SOILS AND FOUNDATIONS
Need to appoint Bob Olsen, Midlothian
Need to appoint Rick Phelps, Clover Hill
Need to appoint Robert Karnes, Matoaca
One from Dale - ~
One from Bermuda -= X?f.{e..{
Others as determinedD6y Board
Terms - undetermined
Mr. Kirby Fitzwater (licensed but not practicing realtor,
project manager for local builder, current resident of
Midlothian but future resident of Woodlake) has expressed
interest in serving. 378-1866 - home
323-3100 - office
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UOAIID OF SUPEnVISonS
CI-IEsrrERFIELD CO UNTY
P.O. Box 40
. CHESTERFIELD, VIRGINIA 23832-0040
t IAI lilY G. O^NIEL. CIIAIAMAN
DALE 0151 RlCT
^. S. "An I- W AnnEN. VICE CIIA,nMAN . ~
CLOVER Hill DISTRICT
J. L · JACK" MellAlE. III
DEnMUOA OISTRICT
WI '^lEV M. COLBERf
MA1UACA O~STRICT
toW ^ no 8. BAIUJE R
MIOlOTHIAN DISTRICT
MEMORANDUM
TO:
The~onorable Members of the Board of Supervisors
~~t;)p
Lane r~. Ramsey, County Administrator
FROM:
DATE:
January 7, 1992
SUBJECT:
Commission on Soils/Foundations
Attached for your 'information is a listing of those individuals
who have shown an" 'interest in being appointed to the Commission
or have been previously nominated to the Commission.
If I may be of further assistance in this matter, please do not
hesitate to contact me.
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The following is a list of individuals who have been suggested to
serve on the Cononission on Soi.ls/Foundations:
Duff Badgley
Sycamore Building Group
739-0023
(Art Warren's suggestion)
Kirby Fitzwater
378-1866 - h
323-3100 - w
(Called to volunteer to serve)
Chris Wheeler
Community Manager, Brandermill
744-1035
(Expressed concerns to Mr. Warren via letter)
Bernard L. Savage.
Savage & Company
320-7191
(Chaney Austin's"suggestion)
Recommended by the chesterfield Legislative Committee of the Home
Builders Association of Richmond:
Thomas Cauble
Tomac Corporation'
794-4534
J. Russell Parker-, III
Parker Lancaster :Corp.
323-3100
John Dyke
Endicott Construction Co., Inc.
794-8643
Clem Carlisle
Woodlake Develop~ent Corp.
739-3800
Roy B. Amason
Roy B. Amason pr~perties
282-8060
George W. Rowe, Esq. (Real Estate Attorney)
Williams, Mullen~ Christian & Dobbins
320-7814
The following were nominated by the Board of Supervisors on
January 2, 1992:
Bob Olsen - of Midlothian
Rick Phelps - of ~lover Hill
Robert Karnes - of Matoaca
Unknown - of Dale
Unknown - of Bermuda
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aOAltD OF SUPEAVISOHS
CHEsrrEllFIELD COUN1~Y
P.O. Box 40
CH.ESTERFIELD, VIRGINIA 23832~0040
t tARRY G. O^NI El. CHAIRMAN
DALE DISTRICT
A S. RAnT" WAnnEN. VICE CHAinMAN
CLOVER Hill DISTRICT
J. L · JACK" MC.IALE, III
BEnMUU^ DIS1'RICT
WllAlEY M. COlBER r
MA TOACA U151 meT
MEMORANDUM
LANE B. RAMSEY
COUNTY ADM] Nrs TRA TOR
EDWARO b. DAnnEn
MIDlUTUtAN DISTRICT
TO:
FROM:
The;~~ble Members of the Board of Supervisors
Lan~" B. tmsey, County Administrator
DATE:
January 7, 1992
SUBJECT:
commission on Soils/Foundations
Based upon the 'remarks made by Members of the Board about
establishing a '.Commission on Soils/Foundations. I thought a
summary of what I picked up might assist in moving the process
forward. The preliminary charge of the commission appears to
be: '
*Determine how many houses in the County have developed
structural problems due to shrink/swell soils.
*Review residential construction standards with emphasis on
footing and -foundation standards in soils with high shrink/
swell potential.
*Formulate tougher building standards where appropriate.
*Determine ways to assist homeowners who face large repair
bills.
*Evaluate the adequacy and effectiveness of the Building
Inspection program related to shrink/swell soils.
In addition to appointing a representative from each Magesterial
District (of which three members are already appointed) possible
additional appointees to the commission might include:
*Representatives of the
significantly effected.
three
neighborhoods
most
*Building industry representative.
*Representative of the real estate industry.
*Soils scientist.
*Geotechnical engineer.
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The Honorable Board Members
January 7, 1992
Page 2
Staff assigned to work with the commission include:
william Dupler, Director of Building Inspections
Lewis Wendell, Assistant to the Deputy County Administrator
Stylian Part~emos, Assistant County Attorney
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REVISIONS TO AGENDA ITEM 6.D. - APPOINTMENTS
RICHMOND REGIONAL PLANNING DISTRICT COMMISSION
~ . -
Planning commission Representative - to be recommended later
by Planning Commission members
THE BOARD SHOULD APPOINT AN ALTERNATE WHOSE T~ WILL BE
EFFECTIVE IMMEDIATELY AND EXPIRE DECEMBER 31, 1995 (DICK
SALE)
CAPITAL AREA TRAINING CONSORTIUM
One at-large appointment from County with term until
December 31, 1994
SHOULD BE DECEMBER 31, 1992 - CONSORTIUM AGREEMENT OF 7
LOCALITIES CALLS FOR BOARD MEMBER
C~NTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY CCVWMA) ~1J~,0Id/~
One member from Midlothian to replaceiMr. Pouliot.~ PJ~I
Fills unexpired term until December 31, 1993 '.
BOARD MAY WANT TO APPOINT STAFF ~EOPLE TIll PERRY, BRAD
HAMMER AND RAY MCGOWAN ~
CHESTERFIELD/COLONIAL HEIGHTS COMMUNITY CORRECTIONS BO~.\.. R...
Alternate - one at-large from County - with term' ~~
expiring December 31~ i-l ,
COMMITTEE ON THE FUTURE .~ ~~~ vr! 1..1 u...
Two from Midlothian and two from dl~Hill with terms at
Pleasure of the Board
COMMUNITY SERVICES BOARD ~~ ~~~
One from Clover Hill with t~m expiring December 31, 1994
LOCAL EMERGENCY PLANNING COMMITTEE
Pending' Contacting People on Willingness to continue to
serve
SEE ATTACHED
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MAYMONT FOUNDATION
One from County at-large with term expiring December 31,
1992 (#
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PERSONNEL APPEALS BOARD
One from County at-large with term expiring December 31, 1994
~
SOLID WASTE COMMITTEE
Two from Midlothian with term exp1r1ng December 31, 1992
Two from C~f~'; Hillr~ith term expiring December 31, 1992
~~ t4twJ~ '3 tkf4-
TRANSPORTATION SAFETY t)~ '
One from County at-large - Pleasure of the Board
ACCIDENT REVIEW BOARD
,~
Pending Polling People to see if still interested in
serving
ALL HAVE EXPRESSED THE DESIRE TO CONTINUE SERVING
AIRPORT ADVISORY. BOARD
J~
One from Midlothian wit~ term expiring December 31, 1993
SHOULD BE FEBRUARY 14, 1992
BOARD OF APPEALS FOR VIRGINIA UNIFORM STATEWIDE BUILDING CODE
./' .
Pending POlling People to/see 1f they still interested in
serving
STILL CHECKING -
KEEP CHESTERFIELD CLEAN CORPORATION
One from Midlothia~ with term ~x~iring January 31, 19~3~.D./lAl, ~J'\..
One from Matoaca w~th term exp1r1ng January 31, 1993 ~~D~.~~ 1 /JY~
One from Clover Hill with term expiring January 31, 1993 F~
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COMMISSION ON SOILS AND FOUNDATIONS
Need to appoint Bob Olsen, Midlothian
Need to appoint Rick Phelps, Clover Hill
Need to apP9int Robert Karnes, Matoaca
One from Dale
One from Bermuda
others as determined by Board
Terms - undetermined
Mr. Kirby Fitzwater (licensed but not practicing realtor,
project manager for local builder, current resident of
Midlothian but future resident of Woodlake) has expressed
interest in serving. 378-1866 - home
323-3100 - office
SEE ATTACHED
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ADDITIONAL APPOINTMENTS NOT PREVIOUSLY IDENTIFIED
CRATER PIJ\NNIHG DISTRICT COMMISSION
TIlE BOARD SHOUID.. APPOINT AN ALTERNATE WHOSE TERM WILL EXPIRE
DECEMBER 31F 1995 (DICK SALE) ()~ ~~~
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METROPOLITAN ECONOMIC DEVELOPMENT COUNCIL OPERATING COMMITTEE
JAMES COX - TERM EXPIRES FEBRUARY 5 F 1992 1 gJ 9/\
GENE AUTRY - TERM EXPIRES FEBRUARY 3F 1993) 15
*ADMIHISTRATOR AND DIRECTOR OF ECONOMIC DEVELOPMENT ARE
DESIGNATED BY RULES AND PROCEDURES OF HEDC TO FILL THESE SLOTS
BOARD SHOULD APPOINT ALTERNATE TERM
(DAVE WELCHONS)
APPOMATTOX RIVER WATER AUTHORITY
METROPOLITAN CONVENTION AND VISITORS BUREAU
~ 0 .11:.' 1\ .......1 Jl.A.\.
MAURICE SULLIVAN, - t/Ct"-u~. -
'ANN ANDERSON - JUNE 30.. 1993 ~
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· RICHARD YOUNG - JUNE 30, 1993..
APPEALS PANNEL PURSUANT TO VIRGINIA SET OFF DEBT COLLECTION ACT
v.;t JAMES B. HARRIS - PLEASURE OF BOARD
MARY !DU LYLE, DIRECTOR OF ACCOUNTING - PLEASURE OF BOARD
~ SAMUEL H. WEST -:. PLEASURE OF BOARD
RICHARD CORDLE,. TREASURER - PLEASURE OF BOARD
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CHESTERFIELD EMERGENCY PLANNING COMMITTEE
MBMBBRS
CHESTERFIBLD COURTY
These committee members do wish to remain on the
Chesterfield~~mergency Planning Committee:
Elected state-and Local OfficialS.
N. Everette Carmichael, Commission of Revenue
steve Martin, House of Delegates
Representati~es of Law Enforcement, Civil Defense,
Firefighting, First-aid, Health, Local Environmental,
Hospital, and "Transportation Personnel.
stanley, Orchel, Bensley Rescue squad
Dennis MCDonald, Major, chesterfield Police
James E. Graham, Senior Battalion Chief, chesterfield Fire
Lynda G. Furr, Asst. Emergency Serv. Coordinator, Chesterfield
Jake Willis, Rescue Squads
D. W. Holland, 1st Sergeant, Virginia state Police
William D. Jacobsen, Johnston-Willis Hospital
Jon R. Donnelly, Director, ODEMSA
Representatives of Broadcast and Print Media.
vacant
Representatives of Community Group.
George ~. Hoover
Marguerite Atkins
Owners and Operators of facilities subject to the
emergency planning requirements of SARA. These facilities
are those that have extremely hazardous chemicals on-site
in excess of the threshold planning quantities as defined
by the united states Environmental Protection Agency.
Eric Broughton, Reynolds Metals, Inc.
Roger B. Collier, E.I. DuPont DeNemours
James Gl~ss, Philip Morris
Phillip-Hagwood, Allied Chemical
Earl Little, Reynolds Metals, Inc. -
Jim Wilson, leI Films, Inc.
Paul Cl~~ents, Virginia Power
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The following individuals have resigned from the Committee
in 1991:
Edward D". Grossman, Defense General Supply Center
Ruth F. rennille, American Red Cross
Barrett Brunsman, Tri-Cities Chesterfield Plus
. .
The staff re~ommends that new appointments be made to
replace those.that have res~gned as follows:
o. Dale Lowery, Defense General supply Center
David Breidenbach, The Progress-Index
william .~. Jacobsen, Johnston-Willis Hospital
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BOARD OF SUPERVISORS
MAURICE B. SULUVAN~ CHAIRMAN
M IOLOTHIAN 01$TR1CT
C. F. CURAINt JR.t VICE CHAIRMAN
BERMUDA D~S TA,CT
G. H. APPLEGATE
CloveR Hill DISTRICT
HARRY G. DANJEL
DALE DISTRICT
CHESTERFIELD COUNTY
P..O~ Box 40
CH ESTER FI ELO, VI RG IN IA 23832-0040
JESSE J. MAYES
MA TOACA 0151 AJel
MEMORANDUM
LANE 8. RAMSEY
COU NTY ADM tN ISTRA TOR
TO:
FROM:
RICHARD F. SALE, DEPUTY COUNTY ADMINISTRAZJ'
WILLIAM D. DUPLER, BUILDING OFFICIAL 1fIt
JANUARY 7, 1992
DATE:
SUBJECT:
BOARD OF BUILDING APPEALS
I have personally contacted the current members of the Board of
Building Appe~ls and all but one member wishes to continue
service.
Mr. William C., Farris, of Fishbach and Moore, an electrical
contractor declined further service on the' Board. His term of
appointment was set to expire on 6/30/93. I requested Mr.
Harold Kelly, the Director of Services for the Virginia
Electrical Contractors' Association, Inc. to solicit a
representative from the electrical contracting industry to
replace Mr. Farris' expertise. His organization is suggesting
Mr. C. G. nDick" Humphrey of Humphrey Electric as a qualified
electrical contractor for service on the Board. I know Mr.
Humphrey to be,well qualified to serve as an expert in the
application of the electrical code. Mr. Humphrey's firm is
based in Chesterfield County at 725 Grove Road. His full
mailing address is listed below:
Mr. C. G. Humphrey
Humphrey Electric
724 Grove Road
Midlothian, VA 23112
Work: 794-4877
I expect Mr. Kelly to confirm his organization's support of Mr.
Humphrey in writing and forward it to you as soon as I receive
it.
The other nominees who wish to continue serving and their
appointment terms as set by the previous Board of Supervisors
are as follows:
PHONE (804) 748-1057
DEPARTMENT OF BUILDING INSPECTION
WllUAf.A D. DUPLER, BUILDING OFFlClAl
FAX (804) 751-4713
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Richard F. Sal.e
Memo, Page 2
Member
J. Van Bowen, -Jr. (Dr.)
1714 Bloomfield Road
Richmond, VA 2~225
Work: 289-8081
Home: 272-1363
William G. Brandt, Jr.
501 Branchway Rd, ste 203
Richmond, VA 23236
Work: 794-6656
Home: 272-4871
David L. Carr (Chairman)
8807 McCaw Drive
Bon Air, VA 23?35
Work: 285-4171
Home: 272-3061
A. W. Dunbar
611 Moorefield Park Drive
suite A .
Richmond, VA 23236
Work: 323-0656
Home: 794-832.8
Robert J. Leipertz, Jr.
P.O. Box 35244
Richmond, VA 23235
Work: 379-0048
Home: 272-5922
John A. Sanderson
P.o. Box 34071.
Richmond, VA 23234
Work: 276-2360
Home: 745-4376
Michael W. Tarr
2121 Oakengate Lane
Midlothian, V~ 23113
Work: 794-4082
Home: 794-6219
G. Warren Vaughan
9300 Rattlesnake Road
Bon Air, VA 23235
Work: 747-1305
Home: 272-5314
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Backaround
Fire Service
Mechanical/Electrical
Engineer
Mechanical/Plumbing
Engineer
structural Engineer
General Contractor
Plumbing Contractor
Home builder
Architect
Term
Expiration
Date
7/31/94
6/30/92
7/31/94
7/31/93
6/30/93
6/30/92
7/31/93
7/31/93
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Richard F. 5al~
Memo, Page 3
Please note that the terms of two members are scheduled to
expire this June. As you know Sec. 116.2 of the Building Code
suggests that Board members terms be staggered (copy enclosed).
In light of the above, I believe it would be appropriate to
consider appointments of Mssrs. Brandt, Humphrey and Sanderson
through 7/31/~4.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: January 8 , 1992
7 . A.
ITEM NUMBER ~
SUBJECT: Medicaid Community Mental Retardation Waiver Plan
COUNTY ADMINISTRATOR'S COMMENTS:
I({!,~d
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SUMMARY OF INFORMATION:
The State Department of Mental Health, Mental Retardation and Substance
Abuse Services (DMHMRSAS) has approved the Chesterfield CSB'~ Medicaid
Waiver Plan. This plan enables Chesterfield to significantly enhance
services to 27 existing consumers with mental retardation, and to
provide services to 34 consumers currently on our waiting list. The
plan will generate $600,600 .annually in new revenue for the Chesterfield
CSB. In order to meet the service delivery and support services
requirements of the Waiver Plan, nine (9) new positions need to be .
added to MH/~1R.. (Four new positions in FY9.2 and five in FY93)_
The attached budget describes the revenue and expenditures associated
with the Waiver Plan. For the remainder of FY92, the Waiver Plan
revenue and expen4iture totals $217,300.
BOARD ACTION RECOMMENDED:
- Au thori ze four. .c.:tr new MH/MR/ SA posi tions
-!Approve Budget Revision (Appropriate $217,300)
I
PREPARED BY; /~I-. ~
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Dr. Burt H. Lowe, Director
MH/MR/SA Services Department
ATTACHMENTS: YES ~
NOD
SIGNATURE;
CO~ISTRATOR
00 225
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Board qf Supervisors Agenda Item
January 8, 1992
Subject: Medicaid Waiver
BUDGET AND MANAGEMENT COMMENTS:
The Medicaid Waiver system is constructed on a reimbursement basis, whereby,
1\1lI/1VIRISA bills Virginia Department of Medical Assistance Services (DMAS) for
services rendered. An individualized care plan must be submitted and approved by
the Virginia Department of Mental Health, Mental Retardation and Substance Abuse
for each waiver slot. The payment schedule and reimbursement rates are set by
DMAS and the State :MI-f/MWSA. It is expected that services will be provided and
billed for beginning February, 1992. No county funds for direct program expenditures
are committed under this plan.
As a result of the increased case management and residential requirements, and
adherence to the reporting and documentation necessary for reimbursement of
services, additional positions are requested. The Medicaid waiver reimbursement will
fund four new positions and one currently authorized but unfunded position in FY92.
If the additional revenue is not realized during FY92, the budget associated with this
program will be reduced accordingly" Continued funding of the positions in FY92 will
be contingent upon revenue reimbursem~nts from DMAS. The FY93 program
funding and additional personnel requests will be evaluated during the FY93 county
budget process.
Direct charges for accounts payable, purchasing, human resource management,
payroll and other services provided by the county will be charged to lVIl-I/MWSA.
These costs are estimated to be $14,400 for FY92 .
BOARD ACTION REQUIRED:
1. Appropriate additional revenues of $217,800 , and
2. Establish four new positions to be funded through the waiver program.
00 228
EO 122. wp 1/Bos#4
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
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MEETING DATE: January 8. 1991
ITEM NUMBER:
7.B.
SUBJECT:
Streetlight Installation Cost Approvals
COUNTY ADMINISTRATORt 5 COMMENTS:
SUMMARY OF INFORMATION:
The Chesterfield County Streetlight POlicy was revised by the
Board of Supervisors on August 22, 1988.
Streetlight requests f~om individual citizens or civic groups are
Leceived in the Department of Environmental Engineering, Staff
examines each request and presents them at the next available
regular meeting of the Board of Supervisors for consideration.
Staff prov1q~8 the Board with an evaluation of each request
relative to the th~ee evaluation criteria set forth in the
Policy:
1. Streetlights should be located at intersections;
2. There should be a minimum average of 600 vehicles per
day (VPD) passing the requested location if it 1s an
intersection, or 400 VPD if the requested location is
not an intersection;
CONTINUED NEXT PAGE
ATTACHMENTS: YES;lf
NO 0
PREPARED BY~ "
Richard M P.E.
Director
Environmental Eng1neer1ng~
SIGNATURE;
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COUNTY ADM I NI STRATOR
00 227
805-9891
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Streetlight Cost Approvals
January 8, 1992
Page 2
3. Petitions are required and should include 75% of
residents within 200 feet of the requested location and
if at an intersection, a majority of those residents
immediately adjacent to the intersection.
If a location 1s approved by the Board, an installation cost
quotation for the installation is requested from Virginia Power.
Once a quotation has been received, it 1s forwarded to the Board
for their next scheduled meeting. Cost quotations from Virginia
Power are valid, in general, for a period of 90 days. The Board,
upon presentation of the cost quotation may then approve, defer,
or deny the expenditure of funds for the streetlight installa-
tion.
DALE DISTRICT:
Location approved at the July 24, 1991, Board meeting:
Intersection of Holly Trace Court and Holly Trace Drive
Cost to install streetlight: $690.00
MIDLOTHIAN DISTRICT:
Location approved at the November 13, 1991, Board
meeting:
Intersection of Fahey Court and Scottingham Drive
Cost to install streetlight: $1788.00
00 228
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Cbestf!r, t."irginia ..l~ ';8. -; /
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VIRGINIA POWER
Mr. Richard A. Leonard
Envirorunental Engineering
Chesterfield County
P.O. Box 40
Chesterfield, VA. 23832
[)ear Mr. Leonard :
3 t,'l
32-
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,
This cost will be effective for ninety days fran the date of this letter. If
we do not receive your authorization to proceed with this work within the
ninety day period we will cancel this project. Should you require this TNOrk
to be perforned at a later date, please make a new request and a new cost will
l:e sul:rni tted to you.
The necessary engineering and constructiop wc>rk is being scheduled to provide
for connections of your service by~Aft:,.h Z I 1142. . (This connection
date may vary slightly in the event or bad weather.) In order for us to be
able to provide service ~ the above connection date, the items checked below
nust by canpleted by Fe,b. 10 I I '1LJ z. .
.
L. Letter of Authorization returned to Virginia Power
Acquisition of right-of-way and/or State Highway Pennit
Service Representative
00 229
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Vicinity Map
Map No. I'~ J 11'8
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Phone No.
H 0 lL )I -r RAc.E. DfCl .
Drawn By L
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~.-.
amps 110 volts I
Est. Demand O. J Kw Voltage Drop < o. 1",
Fault Current Flicker < 5 ""
TeJe. Co. Job No. Sponsor
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Form No. 7273-J5{Apr 9G~
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14500 Midlolhian Turnpike
Midlothian, Virginia 23113
... """ ..
December 17, 1991
.
VIRGINIA POWER
Richard Leonard
Environmental Engineering
Cllesterfield County
P.O. Box 40
Chesterfield, Virginia 23832
Dear Mr. Leonard:
Thank you for your letter of J:\Jovember 19, 1991, regarding estimate nmnber
05-111-00497. We have c~leted our estimate to install an 8000 lurren light
at intersection of Fahey Court and Scottingham Drive.
The cost to the County for the installation of this light with underground
wiring is $1788, described as follows:
Total cost of job
$2220.
Less revenue credit
at 4: 1 ratio
$ 432.
$1788.
Cost to CO\IDty
This cost will be effective for ninety days from the date of this letter. If
y.e do not receive your authorization to proceed. wi th this work wi thin the
ninety day ~riod we will cancel this project. Should you require this wor){
to be ~rfo.rrred at a later date, please make a new request and a new cost will
l::e sutmi tted to you.
TIle necessary engineering and construction YJOrk is being scheduled to provide
for connection of your service by February 4, 1992. (This connection date may
vary slightly in the event of bad weather.) In order for us to be able to
provide service by the aOOve connection date, the items checked below nn.lst be
completed by January 13, 1992.
~ Acquisition of Right-of-Way and/or State Highway Pe:rmits
Should there be any questions, or if I can be of any assistance, please do not
hesitate to call me at 379-4805.
Sincerely,
CJ(.' 2> 6~
L. T. Bates
Service Representative
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Agenda Item
streetlight Cost Approvals
January 8, 1992
Page 3
BUDGET AND MANAGEMENT COMMENTS
Prior to the January 8, 1992 meeting, $12,006 was available in
the Dale District Streetlight Fund and $3,141 in the Midlothian
District streetlight Fund. The installation of streetlights as
estimated by Virginia Power will cost $690 in Dale District and
$1,788 in Midlothian District. After this action, the funds will
have a remaining balance as follows:
Dale District
$11,316
Midlothian District -
$ 1,353
James J. L. stegmaier, Director
Budget & Management
B0120/BOS4
00 ~32
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CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGE NDA
MEETING DATE:
January 8, 1991
ITEM NUMBER ~
7.C.
SUBJECT:
Streetlight Requests
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Chesterfield County Streetlight Policy was revised by the
Board of Supervisors on August 22, 1988.
Streetlight requests from individual citizens or civic groups are
Lecelved in the Department of Env1~onmental Engineering. Staff
examines each request and presents them at the next available
regular meeting of the Board of Supervisors for consideration.
Staff provides the Board with an evaluation of each request
relative to.' the three evaluation criteria set forth in the
Policy:
1. Streetlights should-be located at intersections;
26 There should be a minimum average of 600 vehicles peL
day (VPD) passing the requested location if it is an
intersection, or 400 VPD if the requested location is
not an intersection;
CONTINUED NEXT PAGE
ATTACHMENTS: YES)(
NO D
PREPARED BY; 2" /.::', /Jl (;. '-::4 (~<~//
Richard M. McElflsh, P.E.
Director
Environmental Engineering
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COUNTY ADM I NI STRATOR
80S-9891
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Streetlight Requests
January 8, 1992
Page 2
3. Petitions are required and should include 75% of
residents within 200 feet of the requested location and
if at an intersection, a majority of those residents
immediately adjacent to the intersection.
If a location is approved by the BoardJ an installation cost
quotation for the installation is requested from Virginia Power.
Once a quotation has been received, it is forwarded to the Board
for their next scheduled meeting. Cost quotations from Virginia
Power are valid, in general, for a period of 90 days. The Board,
upon presentation of the.cost quotation may then approve, defer,
or deny the expenditure of funds for the streetlight installa-
tion.
BERMUDA DISTRICT:
Cobbs Avenue, midway between State Avenue and Starp1ne Lane
(Does not meet min1mum criteria for intersection or vehicles
per day)
DALE DISTRICT:
Dead end of Sh111cutt Road
(Does not meet minimum criteria for intersection or vehicles
per day)
7412 Hopkins Road
(Does not meet minimum cr1terla for intersection)
MATOACA DISTRICT:
Intersection of Evergreen East Parkway and Lucks Lane
(Meets all minimum criteria)
MIDLOTHIAN DISTRICT:
Intersection of Rockcrest Road and West Bon View Road
(Meets all minimum criteria)
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STREETLIGHT REQUEST
Bermuda District
DATE OF REQUEST: December 11, 1991
NAME OF REQUESTOR: Maria L. Howard
TAX MAP:
135-07
ADDRESS: 1509 Cobbs Avenue, Chester, VA 23831
PHONE NUMBER - HOME: 530-1802
WORK: n/a
O REQUEST IS LOCATED AT THE INTERSECTION OF
AND
o
REQUEST IS NOT AT AN INTERSECTION. THE REQUESTED LOCATION
FOR THIS LIGHT: Cobbs Avenue, midway between State Avenue
and Starp1ne Lane
o A POLE ALREADY EXISTS AT THE SPECIFIED LOCATION.
POLICY CRITERIA:
,,~.1. ~ INTERSECTION:
Not Qual!f ied, Locat ion is. not.:. an
inter-section
2. VEHICLES PER DAY: Not Qualified, Less than 400 VPD
3. PETITION: Qualified
COMJ.!ENTS: Requestor states: UInstallation is requested at the
middle of the block to light up a pitch black avenue that is full
of senior citizens. On our one block we have had six attempted
break-ins, two of these at my house alone. Police reports were
taken. It
Attachment: Vicinity Sketch
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00 236
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STREETLIGHT PETITION
This petition is in ~equest fOL the installation of a streetlight
at the following location: iN tAP 1Y},-j)/p o-P fh e bl,,~.k
Ae r A U SSe. tte.RP - i ~ 8 ~ /p lito Il PiAn) {T ~u. 6l,{ IJ li 1hI f!J F tit e.
who Ie.. 6 (0:-(; NAME ' ADDRESS
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STREETLIGHT REQUEST
Dale D1st r1ct
DATE OF REQUEST: December 3, 1991
NAME OF REQUESTOR: Sarah W. Fulcher
ADDRESS: 4510 Shillcutt Road, Richmond, VA 23237
TAX MAP:
066-12
PHONE NUMBER - HOME: 275-1927
WORK: 743-5705
rI REQUEST IS LOCATED AT THE INTERSECTION OF'
L-J AND
o
REQUEST IS NOT AT AN INTERSECTION. THE REQUESTED LOCATION
FOR THIS LIGHT: Dead end at west end of Sh111cutt Road
o
A POLE ALREADY EXISTS AT THE SPECIFIED LOCATION.
POLICY CRITERIA:
1. INTERSECTION:
Not Qua 1.1 f ~~d, Locat ion is not an
intersect 1on~
2. VEHICLES PER DAY: Not Qualified, Less than 400 VPD
3. PETITION: Qualified
COMMENTS: Please see copy of letter to Mr. Dan1el, attached
Attachment: Vicinity Sketch
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00 '238
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November 21, 1991
Mr. Harry Daniels
Counti Board of Supervisoi
Dale District
P. O. Box 40
Chesterfield, VA 23832
Dear Mr. Daniels:
Thank you for returning my telephone call today regarding an unsafe
situation I am experiencing.
I live at 4510 Shillcutt Road, which is the end of the street, with
woods on three sides of me and need a street light.
Teenagers and young adults go into the woods all times of the day and
night. Often at 12 midnight, 1 A. M. and later there are unoccupied
cars parked in front of my house. The people that did occupy the
car(s) are still in the woods. Many mornings there are beer bottles/
cans and other trash on the street and yard where in car parties have
taken place.
Two weeks ago Chesterfield County Fire Department was called by someone
in the neighborhood when they spotted a barn fire in the woods. This
was between 11 P. M. and 12 midnight.
Someone has marked trees in the woods with red paint which lead to on
old cabin. The cabin has been torn up and is filled with empty beer
containers.
My husband works from 4 P. M. to 12 midnight, therefore, I am alone
in the evenings. .My in-laws live on the other side of Shillcutt and
are 70 and 72 years of "age.
We have put a Posted sign in our yard, which looks tacky, and this
has not helped the problem.
I would also like to request stop signs at Shillcutt Road, Route 2428
and Cotfield Road, Route 2427. I have had rnarlY close calls there
because some people use Cotfield Road for a drag strip!
I would greatly appreciate any action you can take to have a street
1 igh tins t a lIed at the end of Shi lIeu t t Road and have stop signs
planted at Routes 2428 and 2428~
~ J4-.0ulU..vJ
SARAH W.. FULCHER
4510 Shillcutt Road
Richmond, VA 2323.7
(804) 275-1927
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Page 1 of 2
00 239
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Rosa Ellington-4501
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Don Fulcher-4510 Shillcutt Road
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Page 2 of 2
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STREETLIGHT REQUEST
Dale District
DATE OF REQUEST: December 16, 1991
TAX MAP:
066-12
NAME OF REQUESTOR: Evelyn Martin for her daughter Vickie SnYder
ADDRESS: 7412 Hopkins Road, Richmond, VA 23237
PHONE NUMBER - HOME: 743-1907
WORK: n/a
c==J REQUEST IS :ATED AT THE INTERSECTION OF
o
REQUEST IS NOT AT AN INTERSECTION.
THE REQUESTED LOCATION
FOR THIS LIGHT: 7412 Hopkins Road
o A POLE ALREADY EXISTS AT THE SPECIFIED LOCATION.
POLICY CRITERIA:
1. INTERSECTION:
Not Qua11f ied,.~ Locat.19n is not an
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intersection
2. VEHICLES PER DAY: Qualified
3. PETITION: Qualified
COMMENTS: Requestor states: nplease put a light on the pole
for my daughter's safety~ It's so dark in this area and there
are a lot of breakins and stealing. She 1s afraid to go in and
out at night. She just got her divorce and lives alone. She is
disabled, unable to work, with bad health and nerves. She 1s
afraid of her ex-husband also~ You can1t even find keys at
n1ght~ If you need to see her disab11ty paper. I will send you
one. I'm afraid to go there myself at night, but I don1t tell
her. I hope you can get this up soon as someone hit her house
with rocks one night. My son-in-law went to her that lives 2
blocks over. .Merry Christmas and may God bless you for your
he Ip . II
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STREETLIGHT PETITION
This petition is in request for the installation of a streetlight
at the following location:
NAME ADDRESS
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STREETLIGHT REQUEST
Matoaca District
DATE OF REQUEST: December 3, 1991
TAX MAP:
037-06
NAME OF REQUESTOR: Thomas M. King, for the Abbot's Mill and
Sachem's Head Homeowner's Associations
ADDRESS: 717 N. Courthouse Road, Richmond, VA 23236
PHONE NUMBER - HOME: 379-2164
WORK: 794-7665
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REQUEST IS LOCATED AT THE INTERSECTION OF
Evergreen East
Parkway AND
Lucks Lane
o
REQUEST IS NOT AT AN INTERSECTION.
THE REQUESTED LOCATION
FOR THIS LIGHT:
c==J A POLE ALREADY EXISTS AT THE SPECIFIED LOCATION.
POLICY CRITERIA:
1. INTERSECTION:
Qualified
2. VEHICLES PER DAY: Qualified
3. PETITION: Qualified, Not required, no residents within 200
feet
COMMENTS: Requestor states: "When you come down Lucks Lane,
it is so dark you cannot even see there 1s a road at Evergreen
East unless there 1s a full moon. People constantly miss the
road, which also goes up to the elementary school. There aLe no
residents within 200 feet."
Attachment: Vicinity Sketch
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STREETLIGHT REQUEST
M1dloth1an District
DATE OF REQUEST: December 3, 1991
TAX MAP:
010-14
NAME OF REQUESTOR: Christopher R. Haas
ADDRESS: 8107 West Bon View Drive, Richmond, VA 23235
PHONE NUMBER - HOME: 320-2884
WORK: 794-7064
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REQUEST IS LOCATED AT THE INTERSECTION OF
Rockcrest Road
AND West Bon View Drive
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REQUEST IS NOT AT AN INTERSECTION.
FOR THIS LIGHT:
THE REQUESTED LOCATION
D A POLE ALREADY EXISTS AT THE SPECIFIED LOCATION.
POLICY CRITERIA:
1. INTERSECTION:
Qualified
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2. VEHICLES PER DAY:
Qualified
3. PETITION: Qualified
COMMENTS:
Request or stat es : liThe 1nt ersect ion 1s:
a~ Dark with large trees and heavy foliage
b. At the bottom of a hill
c. Has an 80 degree turn
d. A school bus stop (dark early in morning)
e. Adjacent homes have been broken into or had
break-in attempts spoiled more than 9 times in
the last 24 months..'
Attachment: Vicinity Sketch
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This petition is in request for the installation of a streetlight
at the following locat ion: ~iE GI..e-S', G fvI~.i' tJ~we::.W br-
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: January 8, 1992
ITEM NUMBER:
7.D.l~a.
SUBJECT:
Set Public Hearing for Comprehensive Housing
Affordability Strategy (CHAS) for February 12, 1992
COUNTY ADMINISTRATOR'S COMMENTS:
t{,cun(/h~ A~ov~ 1 ,P~ ~ r
~dr- I ~ ,
SUMMARY OF INFORMATION:
In 1991, Chesterfield County officially passed the 200,000
population mark. As a result, the County was notified by the
u.s. Department of Housing and Urban Development (HUD) that it
was eligible to apply for entitlement status in the Community
Deve lopmen t B lock Gran t ( CDBG ) progr am. If succe s s ful in i ts
application,. the County could receive upwards of $1 million per
year for CDBG projects. Eligible projects must meet one of three
national obj~ctiyes of the program:
1. Benefitting low and moderate income persons.
2. Aiding in the prevention or elimination of slums or
blight; or
3. Meeting other community development needs having a
particular urgency because existing conditions pose a
serious and immediate threat to the health or welfare of the
community and other financial resources are not available to
meet such needs.
At least 70% of all CDBG funds must be expended for activities
which benefit low and moderate income persons.
ATTACHMENTS: YES 0
NO ,r
~EFMED BltJ. #- ~J;
Richard F. Sale.
Deputy County Administrator
S'GNAT URE :
C~NISTRATOR
00 250
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January 8, 1992
Board of Supervisors
Agenda Item
Staff has been preparing documents necessary to achieve
entitlement community status. The primary document required is a
CHAS or Comprehensive Housing Affordability Strategy. The CHAS
is a document that outlines the community's needs for affordable
hOlls ing and she 1 te r . By na ture , the documen tis a neg a ti ve
assessment of conditions, however, staff has endeavored to
include information on the relative affordability of much of the
County's housing.
The CHAS has been prepared and is required to go through a public
hearing process allowing for a 60-day public comment period
before submi tting the document and compiled public comment to
HUD. The public hearing will be advertised 14 days prior to the
meeting in a non-legal section of the local newspaper in
accordance with HUD regulations and a GO-day public comment
period will follow the public hearing.
Recommendation: Staff recommends setting the public hearing for
the CHAS for the February 12, 1992 Board meeting.
00 251
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: January 8, 1992
7.D.l.b.
ITEM NUMBER:
SUBJECT:
Set Public Hearing for Proposed Amendments to
Midlothian Area Community Plan and Thoroughfare Plan
COUNTY ADMINISTRATOR'S COMMENTS: r
~epoVYIlMiJ ~eRr# 11- tCTL pu6& ~;
SUMMARY OF INFORMATION:
BACKGROUND:
On February 27, 1991, , the Board of Superv i sar s reques ted the
Planning Commission to consider the following proposals submitted
by former Chairman Maurice B. Sullivan, Midlothian District:
1. Delete the proposed seventy (70) foot collector road
exteqding from realigned Winterfield Road to Route 60
at Charter COlony Parkway.
2. Expand the boundaries of the designated Village Area to
extend application of Village .District development
standards to the LeGordon Drive/Garnett Lane
neighborhoo~.
The Midlothian Area Community Plan, adopted in 1989, designated
additional road alignments as well as land use, environmental and
pUblic facility recommendations. In addition, special historic
village architectural and design standards were adopted for the
village Area in order too achieve smaller scale ,historical
character "and pedestrian scale. The boundaries 0 this Ifdesign
sensitive" area are attached.
PREPARED BY:
Thomas E.
Director of
ATTACHMENTS: YES II
NO Cl
SIGNATURE:
~
COUNTY ADMINISTRATOR
00 252
IJAN89Z/A:AGENDAZ/gok
BOS-9891
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AGENDA ITEM
SET PUBLIC HEARING FOR PROPOSED AMENDMENTS TO
MIDLOTHIAN AREA COMMUNITY PLAN AND THOROUGHFARE PLAN
JANUARY 8, 1992
PAGE TWO
A public information meeting was held in the community on April
22, 1991 to discuss these proposed Plan amendments.
Approximately fifty (50) citizens participated in the discussion
including eleven (11) members of the citizen advisory committee
who helped to develop the Midlothian Plan. Residents from the
Westfield Road area voiced opposi tion to the currently adopted
road proposal because they believe it threatens the future of
their homes and neighborhood character. The Garnett Lane/Le
Gordon Drive participants voiced concerns for protection of their
neighborhood as surrounding property is developed.
On September 17, 1991, the Planning Commission deferred the
amendment proposals for sixty (60) days to allow time for staff
to hold additional discussions with community residents to
reexamine their concerns and to explore other options. Residents
then worked with the Transportation Department to identify a
route different from adopted alignment B (See attachment B).
Alternative Corridor C avoids potential disruption to homes in
the established Westfield Road area and along winterfield Road.
Also, a letter was received from the Garnett Lane/LeGordon Drive
neighborhood requesting that their proposal be withdrawn. After
studying a comparison of new zoning ordinance standards (see
attachment C), they support staff f s conclusion that are not
significant advantages for the neighborhood with Village District
development standards.
As a result the Planning Commission took the following action on
November 19, 1991.
1. Change the currently adopted seventy (70) foot
collector road proposal from Alignment B to Alignment C
providing adequate buffers along realigned Winterfield
Road as it links with Route 60.
2. Denied the proposed expansion of the designated Village
Area to incorporate the LeGordon Drive/Garnett Lane
neighborhood.
RECOMMENDATION:
Staff recommends the Board set February 12, 1992, for a public
hearing to consider these amendments to the Midlothian Area
Community Plan and the Thoroughfare Plan relative to the
realigned Winterfield Road.
IJAN892/A:AGENDAZ/gok
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POTENTIAL CORRIDORS
00 255
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Definition of
Purpose(s}
Certain Use
Limitations
Setback from Road
(LeGordon Drive)
Architectural
Treatment
Building Height
Adj acent to
Neighborhood
Not Adjacent to
Neighborhood
Landscaping
(Parking Lots)
Buffer Areas
(Adjacent to
Residences )
Screening
Exterior Lighting
Outside Storage
Loading Areas
Signs
Total Area
Setback
Portable
e
.ATTACHMENT C
COMPARISON OF NEW ZONING ORDINANCE STANDARDS
MIDLOTJIIAN COMMDNITY
PC!COMPR14/APRS6.DOC/dmm
&lerging Growth
Area.
High quality, well-designed
business districts
Architectural compatibility
Improved pedestrian and
vehicular circulation
Combine drive-inst gas pumps,
intense business uses with
larger projects
Minimum 25 feet plus
landscaping
Yes; enhanced through proffers
2 1/2 stories or 30 feet
For offices, hotels,
hospitals, up to 120 feet.
All other uses - 45 feet.
Internal and peripheral
40 feet plus landscaping
Yes
Yes
Yes
Up to 150 square feet
20 feet minimum
Prohibited
Village District
(Fringe Area)
Same design focus
Emphasizes different
settlement pattern
Same
Equivalent but
encourages buildings
closer to street
Samej architecture to
reflect existing
historic styles.
Same
3 stories or 45 ft.
for all uses.
Same
Same
Same
Same
Same
Same
5 feet minimwn
Same
00 256
71 0, /1 ~~
CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGENDA
MEETING DATE: January 8, 1992
7.D.l.c.
ITEM NUMBER:
SUBJECT:
Set a Public Hearing for January 22, 1992 to Consider
the Sale of a House Located at 3415 Logandale Avenue to
Satisfy a Debt to the Nursing Home
COUNTY ADMINISTRATOR'S COMMENTS:
R~cL ~~
SUMMARY OF INFORMATION;
As a condition to admission to the Nursing Home, patients
and their families are required to sign contracts obligating
themselves to pay for the costs of all services not covered by
Medicaid or insurance. There are occasions when the federal
government retroactively disqualifies patients from the Medicaid
program resulting in unpaid bills for which indigent clients
typically have no resources to pay. In order to pay those bills
and to become eligible for Medicaid, patients on occasion will
convey all their assets to the County when there are no other
sources of payment. In all instances, the County attempts to
liquidate the assets as quickly as possible.
The house of a former patient, Gladys Clary, was conveyed to
the County to satisfy a $34,000 debt for services she received at
the Nursing Home when she was retroactively declared ineligible
for Medicaid. The County presently has a contract for the sale
of the house .to Ms. Rosella Patterson for $33,000. Because
Gladys Clary also owed approximately $24,000 to Chippenham
(continued)
PREPARED BY~
~~~
ATTACHMENTS: YES 0
0600:1722:b44
NO f
steven L. Micas
County Attorney
SIGNATURE:
t/~ .
COUNTY DMINISTRATOR
00 251
BaS-9S91
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January 8, 1992
Page 2
Set a Public Hearing
Hospital for a pre-existing debt, the County
approximately 50% of the proceeds of the sale
$16,000 that will be returned to the Nursing Home.
will receive
resulting in
Recommendation: Staff recommends that a public hearing be
set for January 22, 1992.
00 258
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE : January 8 I 1992
ITEM NUMBER:
7.D.2.
SUBJECT:
Approval to apply for $62,834 in Respite Resource
Project funds from the Virginia Institute for
Development Disabilities (VIDD) for integration into
summer playgrounds in 1992.
COUNTY ADMINISTRATOR'S COMMENTS: R~ f}~~~
The Board of Supervisors is requested to apply for $62,834
in VIDD funding for integration of youth with severe
disabilities into the Summer Fun playground program. Funds
will provide for all costs including staff, facility,
scholarships, supplies and indirect costs.
SUMMARY OF INFORMATION:
The Virginia Institute for Development Disabilities is
funding ~ respi te proj ects in locali ties in Virginia.
Projects should take place between February 1, 1992 and
September 28, 1992. Target populations are families of
children ages 0-21 with developmental disabilities
and/or chronic illness.
The Parks and Recreation Department is applying for funds to
integrate. youth wi th severe disabili ties into the summer
1992 playground program.
~
BACKGROUND
During the 1991 summer program limited integration was
provided for some participants.
BOARD ACTION REQUESTED
1. Authorize Park's and Recreation Department to apply for
a grant in the amount of $62,834 in Respite Resource
Project from the Virginia Institute for Development
Disabilities (VIDD).
2. -Authorize the appropriation of the funds upon notice of
grant approval from VIDD. ~~ /.1~~
PREPARED BY~ ~~A~ ~.
,
ATTACHMENTS: YES i1
NO []
SIGNATURE:
~
COUNTY ADMINISTRATOR
00 259
BOS~9891
v
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Board of Supervisors Agenda Item
January 8, 1992
Subject: Approval to apply for $62,834 in Respite Resource Project funds from
the Virginia Institute for Development Disabilities (VIDD) for
integration into summer playgrounds in 1992.
Page 2
BUDGET AND MANAGEMENT COMMENTS
A minimum of 22 participants and a maximum of 115. participants will be accepted
at each of two program sites. Approximately 100/0 of participants will be youths with
severe disabilities. Grant funds will cover personnel costs, stipends,
supplie~equipment and facility expenses, as well as administrative costs of
approximately $600. Any costs not reimbursed by VIDD will be absorbed by Parks
and Recreation.
J"~es JJiStegmaier, irector
udget and Management
00 <60
B0123.wp]jBos #4
v
fvtD. STITH, Jr.
OJ rector
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P.O. Box 40 Chesterfield. Virg.inia 23832 804-748-162
-
December 12, 1991
Patricia J. Brown, Ed. D., prJject Director
Respite Resource Project I
Virginia Institute for Developmental Disabilities
Virginia Commonwealth Univers~ty
301 West Franklin street, Box 13020
Richmond, Virginia 23284-302Q
Dear Dr. Brown:
The Chesterf ield County Parks and Recreat~on Department is in
full support of the attached; proposal for If Access Summer Fun. II
We are happy to submit this p~oject for potential funding through
the Respite Resource Project I and VIDD. Staff has prepared a
proposal which we feel meets ~everal of the Project criteria:
services to needy popu!lations underserved by our
department (autistic, Iseverely or profoundly mentally
retarded, severely emotionally disturbed, and ~heelchair
users), I
integration of chi Idren with developlTlental disabi 1 it ies
into our existing summbr day camp programl
development of leisureVrecreation skills,
provision of week-longi services in the summer,
capacity to continue services.
I
Please note that this proposal must be formally approved by the
Chesterfield County Board of Supervisors at their next meeting.
If for some reason the propo~al is not approved, then we would
have to withdraw the proposal from consideration. However, we do
not expect non-approval.
The Parks and Recreation Dep?rtrnent lS very excited about the
opportunity to expand our ser;v ices to a l"iIOSt need)' popu la t ion.
We appreciate the opportunity ito apply for this funding and lOG}~
forward to your response. !f you should have any questions
please contact our Special Populations Staff at (804) 748-1623.
Sincerely,
'"': ;" /,
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M. D.. Upetet' Stith, Jr~
Director
SKE/d 1 a
SErespite
00 281
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Grant Proposal
for
Access Summer Fun
Submitted by
Special Populations Division
Chesterfield County Parks and Recreation Department
Hillard D. stith, Jr. Director
December 12, 1991
GO <82
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Abstract
~
Chesterfield County Parks and Recreation currently offers summer
day camp programs in various outdoor park sites in which several
ambulatory children with developmental disabilities have
successfully been integrated. However, there still remains a
large segment of the disabled population who can not access this
program as it currently exists. This population includes
persons with autism, severe or profound mental retardation,
wheelchair users and severely emotionally disturbed youth.
By providing two additional integrated day camp sites at
accessible elementary schools, many barriers can be eliminated.
As well, the facility will lend itself to two programming
components: one being a comprehensive leisure education program
and two, a bicycling skill development program.-As well, there
will be greater availability of integrated summer day camp
options for families of youth with severe disabilities.
with the generated revenue expected by camp fees to assist with
expenses, the Chesterfield County Parks and Recreation
Department is requesting $62,259.20 for implementation of two
integrated day camp sites in schools or $51,567.20 for
implemnetation at church sites in the summer 1992.
00 <BJ
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statement of Rationale
Chesterfield County Parks and Recreation is committed to the
belief that participation in leisure opportunities is the right
of every individual. In January, 1990, this department adopted
the Leisure Is For Everyone {L.I.F.E} philosophY.l This training
and philosophy is based on the conviction that persons with
disabilities may request to participate in any activity
sponsored by this department. All reasonable accommodations
must be achieved by the instructor and program specialist to
meet the needs of participants.
In anticipation of the Americans with Disabilities Act in
January, 1992, an assessment of programs and facilities is being
conducted. It has identified several gaps in service.
Traditionally, parents of children with disabilities have had
options of segregated day camps. Programs have been available
for youth with mental retardation, learning disabilities,
attention deficit hyperactivity disorder and emotional
disturbance. In general, these day camps were available for a
small portion of the summer, 3-6 weeks.
(2)
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Some parents envision a different program for their child. They
expressed a desire for an integrated program, where their child
with a disability may meet and model appropriate behaviors of
non-disabled campers. Parents state their children often imitate
other camper's inappropriate behaviors in a therapeutic
recreation day camp and prefer not. to enroll their child in a
segregated program. Parents request a summer program for a
longer portion of the summer noting that their children benefit
from the structure and consistency a therapeutic recreation day
camp provides. As well, it is important to all parents that the
program is affordable while rendering quality services. These
gaps can be narrowed by adapting an existing program.
currently, Chesterfield County Parks and Recreation offers a
summer day camp program entitled Summer Fun. It is implemented
at five (5) parks in various areas of the county for children
ages 5-12. Summer Fun is six (6) weeks long. s:everal children
with special needs have been successfully integrated into Summer
Fun. However, as it currently exists, the program presents a
barrier to many youth with disabilities. The facility of an
outdoor picnic. shelter does not meet several needs of children
with disabilities. For instance...
(3)
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Summer temperatures tend to be sweltering each year. Many youth
with or without disabilities are intolerant to a full day of heat
exposure. As well, Summer Fun is cancelled if it rains. This
presents a problem to any working parent, in that they must make
other arrangements for their child's day.
Park areas are spread out. Accessing a convenient restroom that
is conducive to diapering or catheterization is a barrier to
children with significant toileting needs.
A wide, open park space can be overwhelming to children with
autism and severe emotional disturbance. The lack of physical
walls, rooms or fences makes it difficult to eliminate excessive
stimulation, conduct an effective IItime-outll or encourage small
group activity and interaction.
The ideal facility would be barrier free and offer activity areas
inside and outside. Several Chesterfield County Elementary
Schools offer acceptable programming areas. These areas may be a
classroom, cafeteria, gymnasium and the outdoor playground area.
These facilities are available for rent from Chesterfield County
Schools.
(4)
00 '.
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Another indoor facility which may be acceptable is available
through a few churches. Some churches offer classrooms, gyms and
activity areas which are physically accessible. These areas are
available for rent, however, church programs are a priority. If
Bible schools meet for a week, a Parks and Recreation program may
not be able to use the facility for that week.
Either option would eliminate several barriers that Summer Fun
currently possesses. As well, it would increase accessibility to
children with and without disabilities. An eight (8) week summer
program may meet a parent's need for respite better than a six
(6) week program. It will also provide a consistent recreation
program which is not contingent on the weather.
In a traditional therapeutic recreation summer day camp program,
two components would be included which generally are ~ot
. ..........
available in a general recreation day camp. They are a leisure
education program and a bicycling skill development program.
Both components are appropriate for children with and without
disabilities and are not addressed by Chesterfield County Public
Schools. The opportunity to pilot program these two components
into an integrated setting may further educate all children of
their similarities rather than differences. Breaking down
attitudinal barriers is a goal from which all children can
benefit.
(5)
00 <
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In summary, Chesterfield County Parks and Recreation has
identified the need for integrated summer program options for
youth with severe disabilities. Our department has the capacity
to respond to this need within the framework of an existing
summer program, Summer Fun. with the support of our department,
Chesterfield Schools, parent advocates and VIDD, this respite
project can service families of youth with disabilities through
an integrated recreation day camp.
(6)
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Goals and Objectives
Goal: Chesterfield County Parks and Recreation will promote
integration of youth with autism, severe or profound mental
retardation, severe emotional disturbances and wheelchair users
into the Summer Fun program.
Objective: To provide two Summer Fun sites which are
integrated and address the special needs of youth age 5-12 with
severe disabilities. (see above)
Objective: To increase opportunities for youth with
severe disabilities (see above) to participate in typical group
activities with youth of varying abilities.
Objective: To follow natural proportions (1:10) in
integration placements.
Objective: To contribute to an atmosphere of valuing
individual differences and increasing peer acceptance.
Objective: To provide opportunities for social skill
development and modeling of appropriate behavior through peer
interaction.
(7)
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Goals and Objectives - continued
Goal: Chesterfield county Parks and Recreation will
contribute to the ability of youth with autism, severe or
profound mental retardation, severe emotional disturbances and
wheelchair users to participate in recreation activities in the
home and community.
Objective: To implement a leisure education component which
focuses on the development of participants' attitudes, knowledge,
and skills needed to participate in recreation in the community.
Objective: To stimulate curiosity and expression through
new leisure experiences.
Objective: To foster independence, initiative and
responsibility in pursuing leisure interests.
Goal: Chesterfield County Parks and Recreation will
implement a lifetime leisure skill development component in the
integrated Summer Fun program which focuses on bicycling skills
at various levels of involvement.
Objective: To introduce a lifetime leisure activity that
can be pursued with peers.
(8)
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Goals and Objectives - continued
Objective: To develop an appreciation of bicycling that
continues after the summer program ends.
Objective: To develop and improve motor skills.
Objective: To develop and improve physical fitness.
(9)
00 2/
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Approach
structure
Chesterfield, virginia is a large county totalling 446.41 square
miles. Generally, it can be divided into two areas, a northern
and southern area. Because of this large land area, there
should be a site in both areas of the county. These sites will
offer the same program design yet will have their own program
staff. An elementary school site would be preferable to a church
site because the newer schools are completely accessible. The
activity areas and playground areas are obviously designed for
youth. The clinic areas are available for special toileting
needs and the office is attended in the case of an emergency.
S~orage is more manageable in a school where other groups are not
competing for use or space. Churches offer some similar spaces
yet require accessibility studies and arrangements for scheduling
and storage.
Each Summer Fun program site will extend for an eight (8) week
period; tentatively June 29, 1992 - August 21, 1992.
Participants, ~ges 5-12 can drop-in to attend any porti~n of the
day, however, participant hours are 8:30 AM - 2:00 PM Monday -
Friday.
(10)
00 27{2
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Proqram
Leaders will plan and coordinate a variety of activities
including games, sports, nature activities, arts and crafts,
music and drama. Children will have six (6) field trips
throughout the summer which they will assist in planning. Field
trips are optional and fees will be paid by each participant. A
field trip stipend is available to offset expenses if a family is
unable to pay the fee. Accessible bus transportation is
available through Chesterfield County Public Schools
Transportation Department and will allow youth using wheelchairs
to access field trips in the company of their peers.
Two program components will be included which traditionally have
not been considered at the Summer Fun program. One component is
leisure education. Through participation in a series.of directed
activities, a child may explore their leisure awareness, social
interaction skills, leisure activity skills, knowledge of leisure
resources, self awareness and decision making skills. By
acquiring new skills, attitudes or knowledge, a person can change
or learn new leisure behaviors. Leisure education activities
will be conducted daily using the Montgomery County (MD) Parks
and Recreation Leisure Education manual.
(11)
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The second component is a bicycling skill development program.
This is unavailable to children through physical
education/adaptive physical education classes in Chesterfield
County Schools. Yet, it is an aerobic leisure activity that one
can enjoy for a lifetime. As well, it is easily adaptable to
one's age, fitness and ability levels. This program requires
purchasing bicycles, tricycles and helmets of various sizes.
Many children with and without disabilities rarely get an
opportunity to bike in a safe environment. Safety and the rules
of the road are not taught to children in a structured manner.
For youth with disabilities, learning to bicycle often requires
parents investing much time and money. This introduction will
allow for a long term program for Learning to Bike which extends
beyond the summerls end.
staff
staffing for each site will meet a ratio of one (1) staff to
fifteen (15) children without disabilities. A natural proportio~
of 10% of the total number of children enrolled will have
disabilities. For instance, (7) seven staff is based on a
maximum of (105) one hundred five children without disabilities,
(3) three therapeutic recreation leaders for (10) ten children
with disabilities at each site. One ~dditional therapeutic
recreation leader is provided to allow for flexibility should
one site need additional assistance.
(12)
00 ~74
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All staff will attend an orientation to the department, summer
program and a general overview of disabilities. As well, the
entire staff will receive introduction to the L.I.F.E. (Leisure
Is For Everyone) philosophy and receive a one day L.I.F.E.
training. staff members are to be perceived as one team. They
will receive the same orientation and training. As well, they
will be identified by wearing the same staff T-shirts. The
therapeutic recreation leaders will provide additional
accommodations for youth with disabilities. This same staffing
philosophy was utilized in summer 1991 with three integrated
Summer Fun sites and proved successful.
(13)
DO <7S
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Registration
Parents of children with disabilities will submit a Total
Integration ExperienceS (T.I.E.S.) application prior to summer
day camps. Application in Appendix A. Applications will be
reviewed to ensure adequate staffing of therapeutic recreation
leaders. Upon notification parents will pay the $75 fee to
enroll their child.
Scholarships/stipends will be available to families in need on
three levels: full stipend, half stipend, one-third stipend.
Applications for stipends must be submitted in advance and are
subject to approval and availability of funds.
Parents of children without disabilities are able to enroll in
Summer Fun upon payment of the $75 fee. There will be.a maximum
enrollment of 105 participants without disabilities at each
site.
(14)
00 <78
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Tarqet Population and estimated number to be served
According to information received from the Chesterfield County
Public Schools, there are 170 - seriously emotionally disabled,
46 - severe-profoundly mentally disabled, 44 - moderately
disabled, 145 - to be listed as other, 5-12 year alds enrolled in
the school system. This is a total of 405 potential 5-12 year
aIds in Chesterfiled County who could benefit from an indoor
"Summer Funll intergration program.
Through all of the Summer Fun programs (including the (2) two
indoor integrated sites) an anticipated number to be served will
exceed 10% of this total population.
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project staff
The project staff are responsible for implementing the goals and
objectives of the project. They will be supervised and directed
by the full time Therapeutic Recreation Specialist at
Chesterfield County Parks and Recreation. The staffing of the
two Summer Fun project sites follows the staffing pattern of the
existing integrated program sites. See organizational chart in
Appendix B.
The titles salaries, and general job descriptions for the staff
positions are set by Chesterfield's Human Resource Management
Department. Additional responsibilities are listed below.
Therapeutic Recreation Coordinator - (one) '.
Responsible for the direct supervision of the project staff at
the two Summer Fun sites. Provides communication channel between
sites and office on a daily basis. Acts as consultant, trouble-
shooter, decision-maker to on-site staff. Assists with program
planning and development. prior to commencement of Summer Fun
program.
(16)
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Therapeutic Recreation supervisors - (two)
Responsible for the on-site supervision of staff and direction of
activities. Provides therapeutic input where needed. Develops
daily plans, conducts activities, supervises staff and
volunteers. Also serves as a T.R. leader.
Therapeutic Recreation Leaders - (seven)
Responsible for activity leadership, behavior management, and
implementation of leisure education program. Encourages
participation and participant interaction. Provides therapeutic
input where needed.
Recreation Leaders - (twelve)
Responsible for activity leadership and participant interaction
in conjunction with therapeutic recreation leaders and
supervisors.
Therapeutic Recreation Specialists - (three, non-grant funded
positions) The full time staff of the Special Populations
section at Chesterfield Parks and Recreation will administer and
direct the project. Staff and qualifications are listed below:
Special Populations Manager - Sharon K. Entsminger
B.S. Therapeutic Recreation and M.S. Leisure Service
Management both from Virginia Commonwealth University.
Certified Therapeutic Recreation Specialist, certified
Leisure Professional.
Therapeutic Recreation Specialist - Judy Jones
(17)
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B.S. Recreation Administration, Radford University
Therapeutic Recreation emphasis - virginia Commonwealth
University, certified Therapeutic Recreation Specialist
pending May 1992 exam; Certified Leisure Professional.
Therapeutic Recreation Specialist - Ellen D. Wood
B.S. Therapeutic Recreation, Lonqwood College. Certified
Therapeutic Recreation Specialist.
(18)
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Benefits to Children with Disabilities
Enhances social interaction.
Increases opportunities to make new friends.
Increases participants recreation repertoire.
Enables participant to initiate and model play behavior of
peers.
Allows for opportunity to practice new leisure skills in a
integrated situation.
Provides leisure education curriculum which explores social
interaction, decision making, leisure options, barriers to
recreation and community resources.
Benefits for Children without Disabilities
Enhances social interaction
Increases opportunities to make new friends
Provides opportunity to help a person with disabilities
practice new skills
Enhances understanding of the variety of people in the world
and instills positive attitudes toward people with
disabilities.
Provides a leisure education curriculum which explores social
interaction, decision making, leisure options, barriers to
recreation and community resources.
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Benefits to Parents of Children with. Disabilities
Chance to feel part of the community.
Opportunity to meet friends and families in the community.
Opportunity for respite which extends the eight (8) weeks of
summer vacation.
Chance for children to learn and practice new skills in a
community setting rather than a segregated setting.
Provides a day camp program which meets consistently
regardless of the weather.
Benefits to Parents of Children without Disabilities
Opportunity to meet friends and family in the community.
Enables child to socialize and recreate with children with
disabilities.
Provides a positive experience in integratingrwith people with
disabilities.
Provides a day camp program which meets consistently
regardless of the weather.
Benefits for Providers
Increases awareness of needs of people with disabilities in
Chesterfield.
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Introduces department services to potential new patron.
Inservice education for staff
i.e., L.I.F.E. (Leisure Is for Everyone) training with
summer part-time staff.
Allows participation for a larger portion of the community and
provides a secure, flexible day camp environment for children
with and without disabilities.
Provides viable summer options to families of youth with
severe disabilities not traditionally served in other programs
of Chesterfield County Parks and Recreation.
Provides a model integrated program to be implemented in other
summer day camp programs of Chesterfield County Parks and
Recreation.
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Budget Summary
Personnel (page 23 )
stipends (page 24 )
Supplies/Equipment
Equipment (page 25 )
Arts and Crafts (page 25 )
Biking (page 26 )
Leisure Education Manuals (page
Uniforms (page 26 )
Transportation Field Trips (page 27
Field Trip stipend (page 27 )
Public Awareness (page 27 )
Facility Costs (page 28)
Schools
Churches
Estimated Mean Revenue (page 28)
e
$39,378.20
$ 825.00
$ 1,265.00
$ 380.00
$ 5,425.00
26) $ 60.00
$ 264.00
$ 564.00
$ 100.00
$ 216.00
$24/057.00
$13,365.00
<$10/275.00)
Budget Request
Schools $62,259.20
Budget Request
Churches $51,567.20
(22)
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Personnel
Justification position salaries are determined by
Chesterfield County Human Resource Management. Estimates are
based on the Summer Fun program and a proposed (8) eight-week
site. An additional week is proposed to cover orientation and
overtime.
Program hours: 8:30 AM - 2 PM
Staff hours: 8:00 AM - 2:30 PM Monday - Friday
6.5 hours per day X 5 days
33 hours per week
8 week program/9 weeks budgeted
297 program hours
2
Therapeutic Recreation Supervisors
$ 6.92 X 297 =
FICA
$ 4,110.48
S 314.45
$ 4,424.93
12
Recreation Leaders
$5.17 X 297 =
FICA
$18,425.88
$ 1,409.58
$19,835.46
7
Therapeutic Recreation Leaders
$5.42 X 297 =
FICA
$11,268.18
S 862.02
$12,130.20
1
Therapeutic Recreation Coordinator
$8.41 X 330 =
FICA
$ 2,775.30
$ 212.31
$ 2,987.61
TOTAL
$39,378.20
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stipends/Scholarships
stipends will be awarded based on needs as determined by an
application process. stipends will be available to youth with
and without disabilities.
(3) three youth at full scholarship ($75.00)
(3) three at 1/2 scholarship ($37.50)
(3) three at 1/3 scholarship ($25.00)
2 sites
$225.00
$112.50
$ 75.00
$412.50
$825.00
I .. dc{I
J tw ~ A ()...,I
r S~"\~ '
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Suoplies/Equioment
Eauiornent
$1,265.00
This includes standard supplies used at Summer Fun program for
(2) locations. Supplies may include: balls, table top games,
parachutes, supply cabinets, cassette radios etc. Flaghouse
catalogue issued to estimate prices.
Cones $ 5.50 24 $ 132.00
Basketballs $ 14.25 6 $ 85.50
Playgorund balls $ 3.40 6 $ 20.40
Parachute 19 1/2' $ 74.50 2 $ 149.00
Beachballs $ 1.19 8 $ 9.52
Volleyballs $ 9.50 6 $ 57.00
Boom box $ 24.99 2 $ 49.98
Table top games $ $ 200.00
Jump ropes $ 4.99 8 $ 39.92
First-Aid kit $ 10.00 2 $ 20.00
Supply cabinet $250.00 2 $ 500.00
$1,263.32
Arts and Crafts Materials $ 380.00
These are standard arts ~nd crafts supplies for our regular
summer fun program for (2) locations. Supplies may include:
glue, scissors, paper, crayons, markers, etc. Arts and Crafts
catalogues used for price estimates.
Glue 4.28/doz. 4 doz. $ 17.12
Scissors 6.88/doz. 4 doz. $ 27.52
Construction paper (30 pk) 52.SS/case 1 $ 52.88
Poster Board 6.88/doz 4 doz. $ 27.52
Drawing paper (roll-20IlX36") 10.88 4 rolls $ 43.52
Paint brushes (144 per pkg.) 8.88 2 pkq. $ 17.76
Markers (washable) 4.78 ea or 2 doz. $ 95.76
47.88/doz.
Crayons 2.58/box 2 doz. $ 51.76
or 25.88/doz.
Pipe cleaners 2.18/100 2 doz. $ 45.56
or 22.78/doz.
.....--------
-------.....
$379.40
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Bike Equipment
$5,425.00
Bike Equipment includes teaching trikes, adaptive trikes, 3-wheel
bikes, regular 2-wheelers and helmets. Price quotes were
received from (3) bike shops in the area. Figures used are from
the Bike peddlar which quoted the lowest prices on everything.
Tandom Trike $750.00
3-Wheel Adult Trike $315.00
Teaching Trike $ 73.50
LaBoy Trike $194.90
Helmets $ 30.00
Regular 2-wheeler w/traininq wheels $150.00
16" wheel or 20" wheel
2
2
4
4
24
10
$1,500.00
$ 630.00
$ 294.00
$ 779.60
$ 720.00
$1,500.00
$5,423.00
Leisure Education Manuals
Montgomery County, Maryland Parks and Recreation sells a Leisure
Education Manual for youth. One manual is needed at each site.
$30.00 each X 2 = $60.00
Uniforms
staff are required to have two (2) T-shirts for the summer.
price is based on Summer Fun.
T-shirts $6.00 X 22 staff X 2 each = $264.00
Supplies/Equipment
TOTAL = $7,394.00
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Transportation for Field Trios
Each program site will have six field trips. These trips are to
facilities in the Richmond Metropolitan area that offer a
leisure service. A part of the leisure education process is
learning of leisure resources, planning and paying for an outing.
Accessible bus transportation is available through Chesterfield
county Public schools. Prices are quoted from their
Transportation Department.
$18 Driver and a (2) two hour commitment
$ 3 per additional hour
$.50 per mile
.50 X 40 miles = $ 20.00
+ S 27.00
$ 47.00
X 6
$282.00
X 2
$564.00
day mileage
driver and bus (5 hours)
daily
field trips
sites
TOTAL
Field Trio Fund
Participants will be responsible for their own field trip fees.
stipends will be available for those unable to pay.
stipend.f~ $100. 00
Field Trip Transportation and stipend - TOTAL
$664.00
Public Awareness
A brochure to advertise the program will be printed. Estimates
are based on Chesterfield County's Print Shop. A slide show will
be available to further publicize the program.
Brochure
Film and Development
Slide Carousel (2)
TOTAL
$138.00
$ 50.00
$ 28.50
$216.00
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Facility Costs
Rental
Estimates are attained from Chesterfield County Public Schools.
These rates include gymnasium, cafeteria, classroom and custodian
for elementary school rental.
School
Custodian
$ 22.50" hourly
$ 18.00 hourly
$ 40.50
X 297 program hours
$12,028.50
$24,057.00 two sites
Estimates for rental are attained from each church. permission
for use is still pending.
Salisbury Presbyterian
(gymnasium and multi purpose room)
$ 20.00 hourly
X 297 hours
$5,940.00
Church of Nazarene Souths ide
(gymnasium and multi purpose room)
$ 50.00 daily
X 39.00 days
$1,950.00
$ 25.00 hourly
.. X 297 hours
$7-,-425. 00
Huguenot Baptist
(gymnasium and multi purpose room)
Estimated Mean Revenue
A $75.00 participant fee will be charged for the (8) eight week
program. A minimum' of 22 participants (20 youth without
disabilities j 2 youth with disabil i ties) and a maximum of 115
participants (105 youth without disabilities; 10 youth with
disabilities) will be accepted per site. A mean revenue will be
estimated.
1 site Range
22 X $75 = $1,650.00 ~
115 X $ 7 5 = $ 8 , 6 2 5 . 0 0 (Y\,O-'i-
2 site Range: $3,300.00
$17,250.00
$10,275.00
Estimated Mean Revenue
(28)
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Appendix ~.
e
APPLICATION FOR
TOTAL INTEGRATION EXPERIENCI;S (TIES)
Participant's Name:
Address:"
Zip Code:
BiIthdate:
Age:
Sex: M:_ F:
Parent or Guardian:
Address:
Phone Number: (home)
(work)
School:
Teacher:
Grade:
Diagnosis/ Condition:
By whom:
Please ansVt'er the {ol]o~ing questions:
1) What specific assistance 'will the participant require (Le. toileting, transferring,
redirecting, etc.)? . ,":.'
2) Please describe beha\'iors often exhibited:
3) \\That program Jocation do you prefer?
4) \\7flat degree of indi\idual attention v.i.ll your child require. (1.1, 1..3, 1..6) leader to participant?
~OVER-
00 291
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Information is requested about your childts progress, goals and integration abilities from
either their school, teacher or another professional. We cannot request information ",,"ithout
permission~
Agencies or indi\riduals \....rho may release information to Chesterfield Parks. anq..Recreation
Departmen t: . . .' ..~~'. ~. '~'.:
. Agency:
Address~
. . .
-... ......- .............. -_... r -...-.................. ......_ __ -..... .... -__.... _ "'----.-r--
Agenc)':
Address:
I gi\~e perniission for Chesterfield Parks and Recreation to seek information
on nl\i e}li] d-
~.
I do not give pernlissior\ for Chesterfield Parks and Recreation to seek
infon112. tio]) on nl)' childA
Da te:
Parent / Guardian Signature:
r () 1 ~ (. l F 1" ; ~. . L L: ~ F (').'~ L '1 '
I ') .-: : t l : 1 · \ . t. ....... \ ~
l )t: ~e re\~] e\,"cti:
. .
: \ : . : -. '.. . ". . ' :
'.: ..'- _._---~- ~~;~
00292
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Appendix B
organizational Chart for Staffing
Special
Therapeutic
Recreation
Specialist
Populations Manager
I
It.
Therapeu ~c
Recreation
Specialist
J
I .
CoordJ.nator
'f.R.
__ - f -
T. R.. supervisor J
I
T.R. Supervisor
I
_. .r -;" _ t, .
Rec~ Leader
Recr; Leader
',Rec-. . Leader
. Rec .~'..- Leader
. Rec:~~ Leader
, t R.eC:~ Leader
I .
T.R. Leader
T ..R . Leader
T~. R .'. Leader
I
-T . R. Leader
r. T. R .'" Leader
~..T.R. Leader
*T.R~ Leader
r
Rec. Leader
'Reo. Leader
Rec..: Leader
Rec. Leader
Rec .:. Leader
Rec~ Leader
f":~-:,-rr:.. Gr ant- funded pas it ions
.-* Position flexible where needed
00
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Notes
1. The L.I.F.E. curriculum was developed by the Center for
Recreation and Disability studies at University of North
Carolina, Chapel Hill.
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References
Community Reinteqration Proararn (Sept. 1989)
Office of Research and Services, University of North Caro1ina at
Chapel Hill.
Hill, J., and Ledman, S. The Every Buddv Proaram:
Integrated After-School Dav Care (1990)
Chesterfield Community services Board, Chesterfield, VA.
Involving Impaired. Disabled, and Handicaoped Persons in Regular
Camo Proarams (Aug. 1976)
Physical Education and Recreation for the Handicapped: IRUC.
Schleien, S. and Ray, M.T. Community Recreation and Persons with
Disabilities (1988) Baltimore: Paul Brookes Publishing Co.
Sinibaldi t R. II TRIKES , If Palaestra (Fall 1991, Vol. 8, No.1),
page 34-37.
Wetherald and Peters,. Mainstrearning: A Total Perspective (Oct.
1986) Montgomery county, MD Recreation Department, Silver Spring,
MD.
00 295
.,.
~
;
Onqoing Support
Chesterfield Parks and Recreation is committed to full
participation and access to recreation services by all
individuals. To that end, the department str i ves to provide
accommodations necessary to allow participation by persons with
disabilities. "Access Summer Fun" fits well into this
philosophy.
The Summer Fun program is an annual summer service. By
integrating children with disabilities into this existing and
continuing program, the potential for continuation of this
proj ect is great. In fact, funds are appropr iated within the
department budget for limited integration into Summer Fun during
budget year 1992-93. We can anticipate that as Summer Fun
expands, so will the integration efforts.
The leisure education and bicycling skill components of the
program are important aspects in the continuation of services ·
We anticipate development of additional programs as a follow-up
to the bicycling introduction. The outdoor Recreation section
will be instrumental in providing programs on rules of the road,
bicycling resources, bike maintenance, bike rides and trips.
Participants in Summer Fun can transition into these integrated
programs.
Additional support will come from the special Populations staff.
The therapeutic recreation specialists are currently and will
continue to be advocates for integration and reasonable
accommodations. Ongoing education and support are integral
services which are always available. The therapeutic staff
continue to promote opportunities for participation in "regular"
recreation services, and the other staff members are receptive to
making integration work.
(29)
00 296
:~ ~
~
CHESTERFIELD COUNTY
BOARD OF SUPE RV I SORS
AGENDA
MEETING DATE: lTanuary R, 1992
ITEM NUMBER ~
7.b.::5.
SUBJECT:
Reques~ for Bingo/Raffle Permit
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The County Attorney's Office has reviewed the following applications
for bingo/raffle permits and has determined that the applications meet all
statutory requirements:
Organization
~ Year
BRAe, INC.*
Bingo/Raffle 1992
Mondays 7 p.m. & Sundays 1 p.m.
Thomas Dale High Sc~ool
PTSA
Bingo/Raffle
Thursdays 7:30 p.m.
1992
Both Poseidon Swimming, Inc. (see earlier agenda item) and the Thomas
Dale Band Boosters Club are organizations that have operated bingo games
in the past but because their gross receipts now exceed $ 7 5 I 000 , must
obta in IRS S 501 (C) (3) tax exemption to obtain a birlgo perrni t. Both
organizations have .applied to the IRS for S 501 (C) (3) exernI)tion and are
awai tillg receipt .of their certi ficate . Pending receipt of such
certificute, BRAC, Inc., a predecessor organization, has agreed to conduct
bingo generally for~the purposes desired by Poseidon and the Thomas Dale
High School PTSA has agreed to conduct bingo for the same purposes that
are included wi th'in the Thomas Dale ~"ters Club f s chari ties.
Legislation has been introduced that will ~ :tmize thi prtf> em, in the
future.
PREPARED BY~
~~
ATTACHMENTS: YES D
Steven L. Micas
County Attorney
NO 0
0800:bingo:b44
SIGNATURE;
COUNTY ADMI NISTRATOR
805.9891
-
-
APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES
Ihe undersigned application, pursuant to S18.2-340.1, et ~. of the Code of Virginia,
supervisors of Chesterfield County to issue a permit to conduct bingo games ___, raffl
durinll; the I ~~;J calendar yestT'. Thfs application is for a ~ew --X-- or renewal
support of this application, the applicant offers the fol1ow1n~ information under oath:
1.
Froper name of organization: ~~ A C. , } ru r., I ,
Ad dre s s 0 f organization I s headquar ter s, j 1':1) ('''sLE:t1 ).IJ?ltJ2 FI r If;;" 111) /) L f), , ()/J,;).1 / L3'
I. I
Address where all records of receipts and disbursements are permanently filed:
.2..
3..
lIDO
r ~~ ,lG' ffrJU-Dw ~<()ftll
d\ 1 J) LOm! AN . I }11. d ~31 13 ·
,
3 above. <Q)~f1)II'A . nBN:5{)N
rn \:b L<j) 'I1{ I A-~(. 0 i;\ (. ;;J 3/1,-3
/
4.
Name and address of owner of the property described in
I\()f) CA~11 E ML.LOfl} "'J"l.
5. Address or addresse~ where bingo games will be held or raffle drawings conducted:
~Dn om ~I1RTtiDf1~~ ~f)AD
~ 15f5l2~ S~.FFEIZ$M J):fu)i-S H11) V. .
NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION.
6.
Dates or days of week and time when bingo games or raffles will be held at the above address(es):
7.
t'1'P1\):U(\~ ~ AT 1] ~ C8ui:.thb~ 5E p.,l) "- ~u/\)a'W:S f.\-"1 I eQ) ,}J\J\. Df\-()L5
Time patrons are admitted and sales begin, 5; Oh p, m.. c.ouR:\9l tx.l-;f: / I ~ ~ f), aJ, " I}
Date when organization was founded: '()(PUJllA, Q$j {Cj ~~ - ~~<C).A;;;I
8.
9.
Has your organization been in existence and met.regul~ in Chesterfield County fOT two years
immediately prior to m~king this application? Yes , No_______
11.
Is your organization currently and~as your organization always been operated in the past as a
non-profit organization? Yes ~ No
Internal Revenue Code section for tax-exempt status was granted (if applicable) ~ (9} L'i 86.
State the specific type and purpose of your organization: d..t~ Ql\~.A' ~
10.
12.
13.
If renewing a permit, were financial reports filed on time and in compliance with applicable legal
requirements? .Yes No
14.
List below gross receipts, if anYt from all sources related to the oFeration of bingo games or instant
bingo by calendar quarter for the 12-month period immediately prior to the date of this application:
1st qtr: S
2nd qtr: S
3rd qtr: $
4th qtr: S
15. Officers of Organization:
Name
Address
Bus~ Phone Home Phone
. . :preBident: 0Ba1E~ hJ rOu I LLf IfJ43,:} MFId-II miLL R.D 7ZJ-sr93 ?'1t-719()
.: \, · .... ';'1; :.?;':_~ ~f~ Pres iden to: . R. \ ("~\ <(. f-,- A l...L.1) lJ1\ (- . :. c031 f) OUt> . tf l'~~ ~ ~~. ~ '1i3"~ q 37 72'i - 2Q5..~
..,;' i~ ," ~s~~e tary.:. DJ:) tl) ~ l\- Sb 6 ~)~ f) Al I/U'h ('..A. ~TlI2 lft>ll.u~ lD . p. P' .~ "^. 377;:-~ ~I.fO
--:,. \:_:... : _ ._ ~.~r~r.easurer :
; .--< ~~;~"h'~'~~'~/ ."""\
. >16. ,: Member authorized within the organization to be responsible for conduct and operation of bingo game~ or
X"lIffles: Name: :::b7>nJ~~ (I < ~ E 1:J ~ tV Address: I (VI) cfJ,.,Q17 E y..{OLL./)u) J?.JJ,
Home Telephone Number <7 -i)3 0 Business Telephone Number: - .
17. Do yeu, and e~ch officer, director and member of the organization fully understand the following: .
A. It 1s a violation of law to enter into a ~ontract with any person, firmt association, organization
(other than another qualified organization pursuant to S18.2"340.13 of the Code of Vir~i.n-ia'f~.
partnership or corporation of any classifica~ion whatsoever, for the purpose of organizing, ~~
managing or conducting bingo games or :affles1 Yes ~ No ______ ..
-nvr:r-
cdl1668:Cb2
Itti.
~
B. ~e orga ticD must maintain snd file with the Countyls Internal Audit Department complete
.fdS 0 ceipts and disbursements pertaining to bingo games and raffles as required by State
Count w, and that such records are subject to audit by the County's Internal Audit
. , rtmen~ Yes ~ No
~ -
~ "'V 1 organ~ation must remit an audit fee of 1% of g~oss ~eceipts with the Annual Financ.al Report
\~.... / ~ V . /"
~~~ not<l~~~r than November 1 unless gross receipts are less than 52,000? Yes ~ No
'~~)~~. ." .
D. The organization must furnish a complete list of its membership upon the request of the County
Internal Audit Department or other designated representative of the Board of Supervisors?
Yes V No .
---.-.. ~.. .
.
-
t- . ..
._' 'E...' Any organization found in violation, of fi1B'.2-340.10 ,oJ the Code of Vir~1nia, authorizing this
permit is subject to having such permit revoked and any organization or person, shareholder,
agent, member or employee of such organization who violated S18.2-340 or Article 1.1 of Chapter B
.of Ti~le 18.2 of the Code of Virgi~1a, may be guilty of a felony? Yes ~ No______
F. The organization must provide written notification to, the County Internal Audit Department of any
change ~ elected officers or bingo chairperson during the calendar year covered by this permit?
Yes ~ No______
18. Your organization ~ attach a copy of the organization'S charter, articles of incorporation, bylaws,
or other legal documents which describe the specific purposes for which the'organization is chartered
or organized and must complete the Resolution below.
19. Your organization must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County
as an application fee.
20. Additional pages where necessary to fully complete this application may be attached.
21. Have you and each officer of your organization read the attached permit and ~o you and each officer
agree oyvbehalf of the org~nization to comply with each of the conditions therein?
Yes~No_
22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40,
Chesterfield, Virginia 23832 or by hand to: Route 10 and Lori Road, Administration Bld~, Room 503.
23. I hereby swear or affirm under the penalties of perjury as set forth in 518.2-434 of the Code of
Virginia, that all of the above questions have been completely answered and that all the statements
herein are true to the best of my knowledge, information and belief?
WITNESS the following Signatu~n~ealS: . .fl
Signature' of Applicant: ~\..tL- rc:._'fJ!l~
Name: ~fi) Ii) A C <- &tJ S otJ
fb I f0 @:-D C I-\-A\ RmA N
I\()f) r1\?-TLE f-t1)U1)w R::D. (l\\DLO,JIl,;)6/13
Home Phone: ~ i9-[)3tf 0
Title:
Address:
Business Phone:
STATE OF VIRGINJ:4.
CITY /COUNTY OF lAUi dcr1{o Itl to-wi t: .
, - ::u~5crit:cd and =';1C!'"f! t:f\ hefor~ rn~ Ta.tW t ~l::fn. l rtJ~- (?o ~ a. Notary_ Public in an_d !P.r, t:l)e
City/County and State aforesaid. thls ~ d(jY of.- \0 "Lll~ 19~. _' .
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My Commission Expires:
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RESOLUTION
BE IT RESOLVED THIS l day of ~t 19.9,a (date resolution pas~ed) t that ,.J>O^~ ~)-A- ~F^f YJA/
is hereby authorized to apply to the Chesterfield County Board of
~
Supervisors for a bingo/raffle permit on behalf of this organization
(Ofl';.:"r or Director[lnJte.nA/l/..
" "(!~r.~, 7 fl.,
~<1
calendar year.
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_~ ." -;,~,.~.~;?~ ___J~ ~~'."'~~ K;o;.~"!r-.-!(+'~';.~-~ ,_ ."~;....' r- ~i'~'~'-.:'" RICHMOND' VIRGINIA '-.. .-, .I',~-~,. .~t'jr..u ~ ~~'(~~.:.. ".,~r~_~. :it . ,.r_ - .
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'J :~;"~'-~ ;~,. ..,iP; ,'i;.' .\1:{.' i~$p~J,;tii;3tl<';'.J-~ ,ii- ;:1....li.".1~~1; ,. ~j;';lh;lj~~~'i"~ ' -, -
for chadt8ble, edue.dona!, or scientific purpos.s a. at' : :.' ,: .,' . ?,~i~
the time shall qualify a. an exempt orqanhat1on or ol'9ani-' - ", ':'~J
..tion. under .ect.ion SOl(c) (ll of the Internal Revenue '
. COde of 1954 (or the corresponding provilien of any future " ' ,:--:',:':&'li
United Stat., lnt.mal bWlnue LlIW.), .. ~. Soard of Dincton ,''-: ~.'~--':'~~',i
,hall det.nnine. My such asseU not 10 dilpolea of shall ' .:.'-(~i
be disposed of by the circuit Court of ~. COunty of Che.terfield, :, - .;~;i;
Virginia exclulively for IUch purpose. or to such organil:ation ' ,~,:..:)';
or organhation., a. laid court .hall determine, which an ' "." ':'i:;!;->
. organized and operated exclusively for IUch p~rpose.. ,,:, :':":" " ; ;.~~:<~f,
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The Corporation .hall not be operated for a profit, . .,' ':.'. ':~:.?1'
no ..lary Ihall be paid to and no part of the net earninq. of .::~'~' "," ;:\~:~
1:he corporation .hall inure t.o the benefit of any individual: .
or memb.r of the corpor.~ion. All .ani.. of the Corporation . ~~ .
shall be rem! tted to t.he Tr..surer, who .hall ~po.lt. them .' "" '
in the corpora1:1on'. bank account along vi t.h MY oth.~. fun~ . .~.. ," . ., ~...
of the corporation. Funds B1ay be expended only f~ the pur- <:. :~~, "" :< .~,::~,
PO'" of the Corporation a. .uted in Article II ane! atlly ,~ ;.~ t.L{:"";'t',~.:.~
with the approval of two member. of ~. aoar! of Dlrectou.' ".:.'::~',~\'" n~,!~
All checkl drawn on the Corporationl. bat account .u.t be ',;,;,::' ,<i:':., .<';:'i
dqned by the Trea.urer or the preddent of the ccrpoZ'at1on. . ,: ?:"'.. :',;;~f
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ARTICLE VI " · ',,:..':, ~:.~. S
at 11621 ~~o~:i~~:t r=i~~~:~!:n~f:t~i:~:1~3~]~O:~::' ,';.,-.:..:,' ';'<'::'I:~~:~!
has a pelt office addr... ot P. O. Box 2996, Richmond, ,~:.,.. ~~. ,. .:' .:~."
virginia 23235. The initial rIIgbtered agent .hall be . ,: r::,i'~
Doug Fonder, whose addr... i. the .ame .. the addre.. of : ~<'
the initial regietered office, who i. . r..ldent of Virginia
, and 1. . director of the corporation. The initial regl.tued ..
office i. located 1n Ch..terfi.14 County, Virginia. - ~ '.,' ....l'.~
ART I CLE VI ~ .' '-' .': ":. .: >~,~;,': ,=; ,,= 1;.:,,~.;'~ ,:;::I ~~ : .,.' ,... -" ~:~>:' >.: ',:.- ~. ~~~i~
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The number of director. conltltui:1ng the 0 initial l~~, ~. ~ :,;':
Board of Director. .hall be eight.. They ar.. "..;.t~Y
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Doug Ponder
9401 rernleiqh orive .
Richmond, V1rcjlr11.~.23235 .
1933 Early Settler. Roa4
Richmond, Virginia 23235
2342 Wren. N..t Road
RiChcCn4, Virginia 232]5
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Grace Broaddue
McCoy campbell
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913 c..tie Bollow "a4
Midlothbn, Vlr91~~.'.~~.~1J
8911 River Road
RiChmond, Vlrgi.ftla 23229
2400 Chancellor Road
RiChmond, Virginia 23235
301' Williamsvood~Ro.d
Richmond, Virginia 23235
9350 Southport Dri.,.
Richmond, V.lr9in1a 23235
Lout.. D. Har~a
Robert Schreck
John Van de Walle
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David Zima
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The number of director. of the Corporation ..r b.
changed by ~I.~' ~Y-Lav. of th. Corporation. . ..~.~'~:;'..
Dated
, 1985.
Siqned,
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RICHMOND, October 25, 1985
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The KCompanylng .rtlcl.. hlvlnQl been _Unreel to the StatIt Corporation ':.'
Canmll.1on on behalf of
. . , BRAe ~ .1 nc, ". ..~.' ..1' ,..,~. ~.;. :_'.', ",..~~!~,' ..: ~,.~..; '-~' ~ ~~. ,~. ~
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.nd the Comml..1on h.vlng found th.t the Irticl.. coqtly with the Nqul.......b of
law and that all~~I~ f~~ ha~ ~n paid, It I. . .' ~:'J 'I: . .:' ; " '. '" ,., ;, ::;' .
ORDERED th.t thl. CERTIFICATE OF INCORPORATION '- ~ ~. - I : t' .:, "'.:.!< ~;_,~
btt iSlued.. and that thl. order, together with the article., be adntittad to record
In thll offtc. of the Conwnl..lon; .nd that the corporltJon have the .uthortty
conferred on It bV law In KCorcbnce with th. .rticle., .&abject to the conditione t.~
.nd restriction. IIIIpOMd by law. ; >.
Upon the completion of luch recordation. thla order and the artldea -.hall be
forw.rded for NCOrdation In the office of the Clerk '" .... CII'C~,~'
Ch..qrfleld County · . "" (:::~: I~;';:' "
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BRAC, INC.
BY-LAWS
ARTICLE I
Members
Any person having an interest in amateur swimming may
establish membership in the Corporation by applying for
membership on a form to be supplied by the Corporation and by
meeting any other requirements then established by the Board of
Directors of the Corporation. A husband and wife may each become
a member of the Corporation.
ARTICLE II
Meetings
Section I Annual Meeting
The annual meeting of the members of the
Corporation shall be held in Henrico County on the last Wednesday
in May in each year.
Section II Meetings
All meetings of the members shall be held at the
time and~~n~9~.~,~t~~ed in the notice of the meeting and shall be
held in ~COUnty unless otherwise specified. Meetings of
the members shall be held whenever called by the President, by a
majority of the Directors or by at least 10 members of the
Corporation. Written notice stating the place, day. and time of
the meeting and the purpose or purposes for which it is called
shall be given not less than 7 days before the day of the
meeting, either personally, by mail or by placing the notice ina
box provided for each member.
Section III Quorum
Twenty percent of the members shall constitute a
quorum. Less than a quorum may adjourn the meeting to a fixed
time and place, not further notice of anYm.adj ourned rneeting- being
required. Each member shall be entitled to one vote in person.
ARTICLE III
Board of Directors
Section I
The affairs of the Corporation shall be managed by
a Board of eight Directors each of whom shall be a member of the
Corporation. The immediate Past President of the Corporation
shall serve as an ex-officio member of the Board. The owner of
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the Briarwood Wellness and Fitness Center shall have the right to
appoint 1 member of the Board of Directors who shall serve at the
pleasure of the owner. The other 7 Directors shall be elected by
the members of the Corporation at the annual meeting. Each
Director elected by the members of the Corporation shall serve a
2 year term in staggered year terms.
Section II vacancy
Any vacancy arising among the Directors elected by
the members of the Corporation may be filled by the remaining
Directors unless sooner filled by the members in meeting. A
majority of the Directors shall constitute a quorum. Less than a
quorum may adjourn the meeting to a fixed time~and place, no
further notice of any adjourned meeting being required.
Section III Meetings
Meetings of the Board of Directors shall be held
at times fixed by resolution .of the Board or upon call of the
President or at least three members of the ~oard. Notice of any
meeting shall be given at least three days before the meeting,
personally or by telephoning notice to the Directors. Meetings
may be held without notice if all of the Directors are present or
those not present ~aive notice before or after the meeting.
ARTICLE IV
Officers
Section I
The officers of the Corporation shall be the
President, Vice-President, Secretary, Treasurer. The President
and Vice-President must be chosen from the membership of the
Board of Directors. The Secretary and Treasurer must be members
of the Corporation.
Section II
The term of office shall be 1 year.
Section III .
Vacancies - Any v~cancy in any office may be
filled by the Board of Directors for the unexpired term.
Section IV
Duties of the Officers - The officers of the
Corporation shall have duties as generally pertains to their
respective offices as well as such powers and duties as from time
to time may be delegated to them by the Board of Directors.
ARTICLE V
Comm~ttees
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Section I
Executive Committee - The Executive committee
shall consist of the President, Vice-President, secretary,
Treasurer and one or two of the members of the Board of Directors
so that there will be 5 Board voting members in this committee.
Section II
Nominating Committee - A nominating committee of
five (5) shall be elected from the membership at the fall
meeting.
ARTICLE VI
The seal of the Corporation shall bear the words "BRAC,
Inc."
ARTICLE VII
Amendment of By-Laws
- By-Laws may be made, altered or repealed at any meeting
of the members or of the Board of Directors, except as the
members may prescribe that any By-Law made by them shall not be
altered, amended or repealed by the Directors.
Amended
, 1987
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On motion of ~~ ~~a)~ ' seconded by
~,v,YA ~~AV~~~ , the Board of Directors amended
Article II of the By-Laws to specify that the annual meeting
shall be in Henrico County and all other meetings of the
Corporation shall be in Henrico County unless otherwise
specified. The action was taken at a meeting of the Board of'
Directors held on ~tf4?~ 8/"R' I ~t M-1?d'tVoO'oL /4/&LP5t;;
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A copy of the amended By-Laws is attached.
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On motion of J Q id N Pr ;b E~ SQ LU
seconded by ::J( a) ~ l i'J 12L LLt , the Board of
Directors amended Article II of the By-Laws to specify that
the annual meeting shall be in Chesterfield County and all
other meetings of the Corporation shall be in Chesterfield
County unless otherwise specified. The action was taken at
a meeting of the Board of Directors held on
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A copy of the amended By-Laws is attached.
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Depa.nt of the Treasury
Internal Revenue Service
District Director
Date: ~ /9; / 'i 8 r;,
Employer Identification Number:
.-
t> BRAe:- I NC,
PO:" tsOX,d35196 "
R~~~J:I~~ND.. -, y.~. ~23235:
Accou~ing ~iod i Ending:
~~-~3o
Fou ndation Status Classification:
907(&L)(J.-)
Advan~. ulln Perio Ends:
- 3tJ /161
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Person to Conta~: ~. ..
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Contact Telephone urn ber:
(301 ) Cj (, ~.. J/7?1-
Dear Applicant:
Based on information supplied, and assuming your operations will be as stated
in your application for recognition of exemption, we have determined you are exempt
from Federal income tax under section 501(c) (3) of the Internal Revenue Code.
Because you are a newly created organization, we are not now making a final
determination of your foundation status under section 509(a) of the Code. However,
we have det~rmined that you can reasonably be expected to be a publicly supported
organization described in section S-o 1 (a. ) (IL)
Accordingly, you will be treated as a publicly supported organization, and not
as a private foundation, during an advance rUling period. This advance ruling period
begins on the date of your inception and ends on the date shown above.
Within 90 days after the end of your advance ruling period, you must submit to
us information needed to determine whether you have met t~e requirements of the
applicable support test during the advance ruling period. If you establish that you
have been a publicly supported organization, you will be classified as a section
509(a} (I) or 509(a) (2) organization as long as you continue to meet the requirements
of the applicable support test. If you do not meet the public support requirements"
C1uring the advance ruling period;.you -will be classified as a private foundation
for future periods. Also, if you ar~ classified as a private foundation, you will
be treated as a private foundation from the date of your inception for purposes of
sections 507(d) and 4940.
Grantors and donors may rely on the determination that you are not a private
foundation until 90 days after the end of your advance ruling period. If you submit
the required information within the 90 days, grantors and donors may continue to
rely on the advance determination until the Service makes a final determination of
your foundation status. However, if notice that you will no longer be treated as a
section S"D'1(,:(....) (,2-) organization is published in the Internal Revenue
Bulletin, grantors and donors may not rely on this determination after the date of
such publication. Also, a grantor or donor may not rely on this determination if he
or she was in part responsible for, or was aware of. the act or failure to act that
resulted in your loss of section 5'" k..) (~) status, or acquired knowledge
that the Internal Revenue Service had given notice that you would be removed from
classification as a section S-o 1 (tA-)( ;L ) organization.
(ove r)
~ 00.. Box! 13163, Sa It~rreore, MD 21203 _
Letterl045(DO)(Rev.lo-B3)
., ......
If your sources of 40rtt or your purposes. charact4i- or method -~-;.-o~~:~~;~~
change, please let us know so we oan consider the, effect ot the. change on your
exempt status and foundation status. Also, you should inform us of all changes in
your name or address.
As ot January ~, 1984, you are liable for taxes under the Federal Insuranoe
Contributions Act (social security taxes) on remuneration of $100 or more you pay
to each ot your employees during a calendar year. You are not liable tor the tax
imposed under the Federal Unemployment Tax Act (FUTA).
Organizations that are not priva~e foundations are not subject to the excise
taxes under Chapter 42 ot the Code. However,- you are not automatically exempt from
other Federal excise taxes. If you have any questions about excise, employment, or
other Federal taxes, please let us know.
Donors may deduct contributions to you as provided in section 170 of the Code.
Bequests, legacies, devises, transfers, or gifts to you or for your use are
deductible for Federal estate and gift tax purposes if they meet the applicable
provisions of sections 2055, 2106. .and 2522 of the Code.
You are required to file Form 990, Return of Organization Exempt from Income
Tax, only if your gross receipts each year are normally more than $25,000. If a
return is required, it must be filed by the 15th day of the fifth month after the
end of your annual accounting period. The law imposes a penalty of $10 a"~day, up to
a maximum of $5,000, when a return is filed late, unless there is reasonable cause
for the delay.
You are not required to file Federal income tax returns unless you are subject
to the tax on unrelated business income under section 511 of the Code. If you are
subj ect, to this tax, you must file an income tax return on Form 990-T, Exempt
Organization Business Income Tax Return. In this letter, we are not determining
. -whether any of your. present or proposed activities are unrelated trade or business
as defined in section 513 of the Code.
You need an employer identification number even if you have no employees. If
an employer identification number was not entered on your application, a number
will be assigned to you and you will be advised of it. Please use that. number on
all returns you file and in all correspondence with the Internal Revenue Service.
Because this letter eouid help resolve any questions about your exempt status
and foundation status, you should keep it in your permanent records.
If you have any questions, please contact the person whose name and telephone
number are shown in the heading of this letter.
Sincerely yours,
~~'~~~
District Director
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"Letterl045(DO)(Rev.1G-83)
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APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES
!he undersigned application, pursuant to S1B.2-J40.1, ~ ~. of the Code of Virginia, requests the Board of
Supervisors of Chesterfield County to issue a permit to conduct bingo games ___' raffles ____. or both ~
durin2 the calendar yeAT". Th~s application is for a new --X- or renewal _ permit. In
support of this application, the applicant offers the following information under oath~
1. Proper name of organization:. Thomas Dale H.S. PTSA
2. Address of organization's headquarters:
Thomas Dale Hidh School. Chesterr VA 2~S31
3. Address where all records of recei~ts and disbursements are permanently ft1ed:
2731 Jolly Lane, Chester. VA 23831
4. Name and address of owner of the property described in 3 above. Charla s J. Schilken
2731 Jolly Lane, Chester, VA 2383]
5. Address or addresses where bingo games will be held or raffle drawings conducted:
Thomas Dale High School, 3626 W. Hundred Rd., Chester, VA 23831
NOTE: TIllS PERMIT IS VALID ONLY AI THE ABOVE LOCATION.
6. Dates or days of week and time when bingo games or raffles will be held at the above address(es):
Every Thursday when school is- in session at 7:.30 P.M.
7. Time patrons are admitted and sales begin: 6: 45 P.M.
8. Date when organization was founded: 198e
9. Has your organization been in existence and met regularly in Chesterfield County for two years
immediately prior to m4king this application? Yes ~ No
10. Is your organization currently and has your organization always been operated in the past as a
non-profit organization1 Yes ~ No
11. Internal Revenue Code section for tax-exempt status was granted (if applicable)
12~ State the specific type and purpose of your organization: To nromo te tn ~ welfare. 0 f
children and youth in home, school, community and place of worship.
13. If renewing a permit, were financial reports filed on time and in compliance with applicable legal
requirements1 -Yes No -=--
14. List below gross receipts, if any, from all sources related to the operation of bingo games or instant
bingo by calendar quarter for the 12-month period immediately prior to the date of this application:
~ 1st qtr:
/ 2nd qtr:
Jrd qtr: S
':'th qtr: S,
15. Officers of Organ1zation~
Name
~
Bus. Phone Home Phone
748-008"5
541-0304
-. ,.~..7-g 6- 2808
,79.6~284 7 .
~748-2695
1st
President: Barbara Mic au
~lce Presiden~':_'.'..-Ka th v Fisher " "~""\'.'
Secreta.ry:,., Joyce f\~cMichael
Ire.ssurer:: Frances Fisher
Vice Pre,s :,' William 'Lee
11611 Old'Cantralia Rd.
:.llOg' 'Wal'nu. t ',Dr'~"
.*' 2nd
1 ~r;o 1 Stonev Creek -,Ct .'. "
-11100 Surrv Rd.
11420 Marsden Rd. ...
16. ' Member authorized within the organization to be responsible for conduct and' operation of bingo games or
raffles: Name: Charle s J. Schilken Address: 2731 Jolly Ln., Che ster, ~183]j
Home Telephone Number 711.8-8 "l.O":\ Business Telephone Number: 28g-4884
l~.. Do you, and each officer, director and member of the organization fully understand the following: .
A. It 1s a violation of law to enter into a co~tract with any person, firm, association, organization
(other than another qualified organization pursuant to filB.2-340.13 of the Code of VirR1ni~)~
partnership or corporation of any classification whatsoever, for the purpose of organizing,
managing or conducting bingo games or raffles? Yes ~ No ' -. .
cdl1668 :(;1.2
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B.
The organization must maintain and file with the Countyts Internal Audit Department complete
records of receipts and disbursements pertaining to 'bingo games and. raffles as required by State
and County Law, and that such records are subject to audit by the County's Internal Audit
Department? , Yes ---X- No
c.
the organization must remit an audit fee of 1% of gross receipts with the Annual Flnanclal Report
not later than November 1 unless g~oss receipts are less than $2,000? Yes ~ No ______
D.
The organization must furnish a complete list of its membership upon the request of the County
Internal.Audit Department or other designated representative_,of the Board of Supervisors?
Yes -L. No _' " ."
E.-;
Any organization found in violation,.of ,Sl~.2~340.10 of the Code ,of Virginia, authorizing this
permit is subject to having such permit revoked and any organization or. person, shareholder,
agent, member or employee of such organization who violated S18.2.340 or Article 1.1 of Chapter 8
of..'Iitle 1B.2. of- the. Code of ,Virginia, may be gu11ty of a felony'? Yes ~ No
F.
The organization must provide written notification to, the County Internal Audit Department of any
change in elected officers or bingo chairperson during the calendar year covered by this permit?
Yes ---.!.- No_
18. Your organization ~ attach a copy of the organizationts charter, articles of incorporation, bylaws,
or other legal documents which describe the specific purposes for which the"organization is chartered
or organized and must complete' the Resolution be~ow.
19. Your organization must submit a check in the amount of 525.00 payable to Treasurer, Ches~erfield County
as an application fee.
20. Additional pages where necessary to fUlly complete thi~ application may be attached.
21. Have you and each officer of your organization read the attached permit and do you and each officer
agree on behalf of the organization tOqcomply with each of the conditions therein?
yes X No
22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. o. Box 40,
Chesterfield, Virginia 23832 or by hand to: Route 10 and Lori Road, Administration Bldg, Room 503.
23.. 1 hereby swear or affit'm, under the penal ties of peTjury as set forth in S18. 2-434 of the Code of .
Virginia, that all of the above questions have been completely answered and that all the statements
herein are true to the best of my knowledge, information and belief?
WITNESS the following signatures and seals: ~ / ("
Signature of Applicant: ~~ ~ (~~
Name: Charle s .., Schilken
Title:
2731 Jolly Lane
Address:
Chester, VA 23831
Business Phone:
289-48_84
Home Phone: 748-8303
STATE OF VIRGINIA
CITY JCOUNTY OF -iknl2tt.iJ '", ; 'to.w1t:
Subscribed and sworn to before me, ~.~~~_.t3P~~~. a Notary. Public in and for the
City/County, and State aforesRtd, this ~ day Of~) 19 .'
- · ".;. . . h().~Mf --(' ~
Notary Public
My Commission Expires: Ie 6. ~ fJ) /993
RESOLUTION
BE II RESOLVED THIS 9..:th..-day of ~) 19& (date resolution passed), that Charles J. Schilken
is hereby authorized to apply to the Chesterfield County Board of
Supervisors for a. bingo/raffle permit on behalf of this organization for the 1992
~J~'4~~> )1u~
calendar year.
President
Authorized signature (Ofi~~cr or Director)
cdl166B:C42
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BIN CO IRArn.[
FERMII
By Resolution of the Chesterfield Counry Board of Supervisors duly adopted on
permission 1s hereby granted to
during the calendar ye&r
to conduc.t
. nilS PIR."1I1 WILL EXPIR! ON DECDiBER 31,
DIll penal.lion 11 granted ~ubject to the follov1.Dg conditions:
1. Except for reasonable and prope.T operAting costs and pT1zes. DO part of the gross receipts derived by your
organization may be used for any purpose ather than (1) those lawful religious, charitable. comcunity Dr educa-
tional purposes for ~1Ch your organization 1s specIfically chartered or organized and (11) expenses relating to
the aequls1t1on, construction, maintenance, or repair of any interest in the real property involving the opera-
tion of 10ur organization and u.ed for lawful religious. charitable, community or educational purposes. '
2. Your organization Ihall Dot enter into a contract with Dr otherwiae employ fOT compens.tlon any person or firm,
assoeiation. organization (other than another qusl1f1ed organization pursuant to liB. 2-340.13 of the Code of
Vir~1nl., 1950, .. amended), p~rtnershlp Dr corporation of any classification whatsoever, for the purpose of
organizing, ..naglng or conducting bl~go lamel Dr raffles.
3. No person, except a bon. fide ~mber Df your organization ~o shall bave been a member of the organization for at
lealt ninety (90) days prior to .ueh participation, ahall participate in tbe management. operation or eanduct of
any bingo lame Dr raffle; provided however, that the spouse of any bona fide member or _ flTef1ght~r or rescue
.quad member employed by . fol1t1cal .ubd1v1s1on with Which the volunteer firefighter or rescue squad ~mber Is
associated. may participate 1n the operation and conduct of a bingo game or raffle if . bona flde member is
- ~e.ent. In addition, no ~T.on .hall receive any remuneration for participating 1n the m.nagement. operating or
conduct of any such same or raffle.
4. Your organization shall not enter into any contract with or otherwise employ or compensate any member of your
org.n1zat~Dn regarding the .ale of btngo .uppliel or equipment.
5. Your organization Ihall not .wArd any bingo prize money or mercbandise valued in excess of the following amounts:
C.) DO bingo door prize .hall exceed rwenty~flvt dollars ($25.00), (b) DO r~lar bingo or .peci.l lame shall
exceed one hundred dollars ($100.00) t and (c.) no bingo jackpot, of any nature what.oever. Ihall exceed one
thousand dollars ($1.000.00), nor Ihall the total amount of.blngo jackpot prizes awarded 10 one calendar ~ay
exceed one thousand dollars ($1.000.00).
Your organization shall Dot award any 'raffle prize or prizes valued at more than one hundred thousand dollars
(S100,OOO.00) during anyone calendar year. In no event ahall your organization Join vith any other Drganization
in eltabl1shlng or contributing to the maintenance of any jackpot. ·
6. Your org.nization ahall ~1nta1n a record 1n VTltlng of the dates on ~leh bingo 15 played, the number of people
in attendance on each date and the amount of the receipts and prizes paid on each luch day. Your organizat~on
shall .1so maintain a record of the name and address of each individual to. whom . door prize, Tegular or special
bingo game prize or j.ckpot from tht playing of bingo is _warded. 8S well as the amount of such award. the
organization shall also ~1nta1n an itemized record of all T~ce1pts and disbursements, including operating costs
and use of proceeds incurred in operating bingo games.
7. Your organization shall net place or permit to be placed any sign or signs advertIsing any bingo ga~e on the
premIses cr within one hundred (100) yards o! the exterior of the pre~1ses where such bingo game is to be con~
dutted.
- OVER -
.8..
. Records of all bingo and. Taffle JllttPts and disbursements sball be kePt~ shall be filed a~nuallY under oath
~w1th the County Internal Audit Department on a form furnished by that depart~ent. Your Teport shall be "submitte~
to Internal Audit not later than the first day of November of each calendar year for Which . permit has been
~ issued and ,o~r report shall be 8 matter of public record. Each report .hall include a record of the gross
receipts and disbursements of your organization for the year period which commenced on the first day of October
of the previous year and ended September 30 of the current year. In add 1 tlon, if ,our organization t 5 Iros 5
Teceipts exceed $50,000 dUTing any calendaT qU8TteT, you must file an additional accounting of .11 receipts and
~ disbursements du~1n~ .uch quarter no later than 60 days following the last day of auch quarter.
. .. ,
. ANY OkCANlZAnON VIOLAtING tHIS CONDlnON SHALL RAVE ITS PERMIT AtrI'QUI-rlCAU't ~;OKtD.
9. No person shall payor receive for use of any premiseJ to conduct any bingo cames or raffles . sum of money in
exc.en of the c:unent fail' maTket value of the ,remises and in no event .hall 5u'cb 5UIII of lDOney be based upon OT
determined by . percentage of the proceeds derived from the bingo lames or raffles. '
10. YOUT organization shall not hold bingo games more frequently than two calendar days in anyone calendar week
: unless a speci.l permit 1s granted by the Board of Supervisors of Chesterfield County for more frequent games.
11.' Your oTganization is authorized to play lnltant bingo a. . part of the bingo games; provided bowever, that:
(a) Instant bingo ~y be conducted only at .uch time as . regular bingo game, as defined in 118.2.340.1(2)
of the Code of VlrRiniat 1. in progress and only at auch locations .nd at such times as are specified
in ~e bingo permit application; .
(b) Your organization Ihall not derive moTe than thirty-three and one-third percent (33 1/3\) of its gross
receipts from the blnto lames by the playing of '-instant bins-o" or I'bingo in any rotation";
ee) Your organization shall maintain complete and accurate Tecords of the date, quantity and card value of
instant bingo supplies pUTchased as well as the name and address of the supplier of such instant bingo
supplies. Your organization shall also maintain a written invoice or receipt from a non.member of the
organization verifying any 1nfD~at1on required by law; and
_~' Cd) tcur organization Ih.ll not sell an instant bingo card to an individual below sixteen years of age.
12..: In addition to the conditions contained in this Permit, your organization .hall cDltply with all provisions of the
Code of Vir~1nia and the Code of the Countv Df Chesterfield, 1978. as amended, regarding Bingo Carnes and Raffles.
13. The Board of Supervisors may deny. suspend or 'revoke the pemit of ')'our organization for any non"'compl1ance with
· the conditions of ehe Code of the County of Chesterfield or the Code of Virginia.
.14.' JJ..'Y PERSON. SHAREHOLDER, AGENT. KEMBER OR EMPLOYtE OF YOUR ORGANlZATIO.N VIOLAnnC APrt. OF THESE CONDrnONS SHAll
- BE CUILtY OF A MISDDiEAHOR JJm UPON CONVlCIION nlEREOF SHALL BE SUBJECI m A nNE OF Nar MORE I.lIAN ONE nIOUSAND
DOLLARS OR 1'0 CO!\TIhLHENT IN :rHE alUNTY JAIL FOR NOI MJRE THAN twELVE MONTHS OR BOTH. A VlOLA:rION OF OOt-.'DI!ION 1
ABOVE SHAll BE PUNISHABLE BY IHPRISONMEh'I OF NO! LESS THAN ONE YEAR, NOR MORE IliAN FI\'E YEARS OR BY A nNE OF NOT
KlRE THAN ONE 11tOUSAND OOLLARS OR COhrINDiE~~ IN nlE COUNl."Y JAIL FOR NOT K>RE ~ TWELVE K,uaiiS OR BOXH.
15. ' THIS PER.1fiT HUSi BE RENn"ED AI THE END or EACH CAllh"DAR YEAR BY n1E BOARD or St'PERVISORS.
16. "THIS PERMI! IS VALID ONLY IJ. THE lDCAIION PJWVIDED ON mE PERMIT APPLlCA:tltJN m HOLD BINOO CAMES IJ\'D RAFFLES.
17.~ tHIS PERMIT OR A COPY THEREOF MUST BE POSIID' ON ntE PREMISES WHERE BI~GO GAMES OR RAFFLES ARE CONnUCI'ED. nitS
., . PER..'ilt IS Not ASSIGNABLE.
IOARD OF SL'PERVISORS
By
CHAIR.HM:
Attest:
co~~ ADHINISIF~TOR
e
":
Cou..Ylty Administrator.
Chesterfield County
P. O. Box 40
Chesterfield, VA 23832
Dear Sir:
e
Thomas Dale H.S. PTSA
2731 Jolly Lane
Chester, VA 23831
December 9, 1991
Enclosed is the application for the Thomas Dale~
H.S. PTSA's Bingo permit for 1992. If additional
information is needed, please contact me.
Yours truly,~
a
Charles . Schilken
B'ingo Chairman
. I
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flfOMAS DALE H.S. PTSA
The under8i{~ned Executive BO~lrd meI!lbers of the
Thom3~s Da~l e I-I. S. P TSA 11:.:tVe revi e vve d. the a ppl ic a tion
for perIni t to cond.11c t Bingo gal!le S Etnd raffle s flor the
1992 Calello.ar yeEtr. ~rtle Sig11ct tors believe the data to
be accurate and will endeavor to see that the requirements
of the nermit are fully.carried out.
Barbara IVIicou
President
~-~
Kathy ~ her
1st Vice President
Joyce r~l~cr,1ichael
Secretary
.g-~~~ 0Z-~
Frances Fisher
TreaSurer
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THOMAS DALE HIGH SCHOOL PTSA
BYLAWS
t ,
1
*Article I ~ NAME
~.:-; ,',
The name of this association is the Thomas Dale High School Parent-Teacher-Studcnt
Association, Che$terfield County. It is a local l?TSA.unit orgnnized under the authority
of the Virginia Congress of Parents and Teachers (the State PTA) , a branch of the National
Congress of Parents and Teachers (the National PTA).
**Article II - PURPOSES
SECTION 1. The Ohjects of the AssociationJ in common with the Objects of the National
PTA, are:.
a 6 -ro- promote the we lfare of children and youth i.n home, Be,hool t community t and place
of'worshi"p..
b. To raise the standards of home life.
.c. To.secure adequate laws for the care and protection of children and youth.
-d. T~ bring into closer relation the home and the school) tllat parents and teachers
,. may cooperate ~ntelligently in~the education of children and youth.
e. To develop between educators and the general public such united efforts a9 will
secure for all children and youth the highest advantages in physical, mental,
. _ Bocial, and sptritual education.
SECTION 2. The Objects of this association are promoted in cooperation with the State
PIA and the National PTAt through an educational program directed toward parentB,.~eacherB,
and the general public; are developed through. conferences, committees, projects, and
programs; and are governed and qualified by the basic policies set fo~th in Article Ill.
"
**Article III - BASIC POLICIES
'. t
. -
The following are basic; policies of this associatio~:' . ~. ...;;
a. The association shall be noncommercial. nonsectarian, and .nonpartisan.
b. The name of the association or the names of any members in their official capacities
shall not be used in any connection with a. commercial concern or with any partisan
interest or for any purpose not appropriately related to promotion. of the Objects
oft h e as 80 C ~ a t ion.' ." . - . . , .' , ... I ~ _
c. The 'association shall not-.directly or indirectly--participate or intervene (in
any way, including the publishing or distributing of statements) in any political
campaign. on behalf of, or in ~pposition to, any candidate for public office; or ~:
devote more" than .an insubstantial part of its activities to attempting to influence
legislation by propaganda or otherwise.' .~ . '
d. The association shall ,work with the schools to provide quality education for all
children and youth, and shall seek to participate in the decision-making process
establishing school policYI recognizing that the legal responsibility to make
decisions has been delegated by the people of boards of education.
e. The association shall not enter into membership with other organizations except
such regional, state and national organizations as may be approved by the Board of
Managers. The association may cooperate with other organizations and agencies
concerned with child wel~aret but a PTA/PTSA representative shall make no commit-
ments that bind the group he represents.
i ,
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f. In th~ event of the dissolut ion "of the association, it s assets shall be
distributed' for one or more of. the exempt purposes specified in Section 501
(c) (3) o~ the I~ternal Revenue Cod~ of 1934, as from time to time amended.
( .:-
.~-
**Articlc IV -~ ARTICLES OF ORGANIZATION
1"he articles of o.rganization of a local PTA inc tude:
.8. . ';the. byla~s. of such organization
bt, The cert.ificate of-_ inco~pora.tion or articles of incorporation of BU,ch organization
(i~ ,ca~es in which the organization is a corporation) or the articles of associa-
;' ,tio"n by whatever name (.in cases in 'Which the organization exists "as an unincorpor-
; a~~d associ~tioh).:
Article - V - MEMBERSHI'P AND DU.ES
**SECTION 1. Every individual who is a member of this PTSA is, by virtue of the fact,
a mem~er of the National ~tA and.the State PTA by which this local PTSA is chartered,
and is entitl~d to all benefits of such membership.
~*SECTrON 2. Menlbership in this PTSA shall be made available to any individual who
.subscribe's to the, Objects and the basic policies of the National PTA, without regard to
race~: c61or, cr~ed or national origin, under such rules and r~gulations not in conflict
".. '~-~'w.,:tt,h the provis~o.ns of these bylaws) the bylaws of the State PTA, or the bylaws of the
.- National- prA~
**SECTION 3. The association shall conduct an annual enrollment of memb~rst but persons
mai be a~~itted ~o membership at any time.
**SECTION 4. Each member of the association shall pay annual dues of $2~OO per adult
and $1.00 per.student to the association. Such annual dues include the portion of $.60
per .member payable to the St~te PTA, and the portion of $.50 per member payable to the
National PTA. " . . . . .~;>,. .
.(
**SECTION 5. The State and National PTA portions of the dues paid by each member to a
. local PTA shall be set aside by the local FTA and remitted to the tr~asurer of the State
PTA at the State Office on or before December 1, by M~rch 1 of each year for those
members received ~fter Oevember 1, and by June 30 for additional members received after
March 1. The remittance to the State PIA shall be accompanied by a local remittance form
showing the name and address of the president of theassoc1ati~n, the amount of the dues
collected during the period covered by the report and the number of members of~ the
association.
**SECTION 6. Only members of the association shall be eligible to participate in the
business meetings or to serve in any of its elective or appointive positions.
*SECTION 7. All memberships received :during the'State PTA fiscal year ending June 30
shall expire the following October 31.
Article VI - OFFICERS AND THEIR E~ECTION
**SECTION 1. Each officer of this PTSA shall be a member of the PTSA;
~
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.Article VI - OFFICERS AND THEIR ELECTION con t t.
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SECTION 2. Officers and their election:
8. The officers of the association shall be a President, an Internal Vice-President,
and External Vice-President, a Secretary, a Treasurer, and a Student Representa-
tive.
b. Officers shall be elected by ballot in the month of May. If there is but one
nominee for any office, election for that office tnay be by voice vote. A majority
of the votes cast shall constitute an election.
c. Officers shall assume their official duties following the close of the meeting in
May and shall serve for a term of one year" or until their successors are elected.
d. A person shall not be eligible to serve more than two consecutive terms in the
same office: A person who has served in an office for more than one-half of a
full term shall be deemed to have served a full term in such office.
SECTION 3~ Nominating committee:
a. There shall be a nominating committee consisting of at least five members, two
of whom shall be elected by the executive commi.ttee from its body, and three
elected by the associati.on at a regular meeting at least one month prior to
the election. The association shall elect one of the members of the nominating
committee to be chairman.
b. The nominating committee shall nominate an eligible person for each office to be
filled, with the exception of the Student Representative which shall be selected
by the Student Council. The nominating committee shall report its nominees at
the regular meeting in May, at which time additJ.onal nominations may be made from
the floor.
c. Only those persons who have signified their consent to serve if elected shall
be nominated f9r or elected to such office.
, ;ECTION 4. A vacancy occurring in any office shall be filled for the unexpired term by
a person elected by a majority vote of the executi.ve cOtmnittee, notice of such election
hav~ng been given. In case a vacancy occurs in the office of the president, the first'
vice president shall serve notice of the election~
Article VII - DUTIES OF. OFFICERS
SECTION 1. The president shall:
a. Preside at all meetings of the association and of the executive committee at
which he/she may be present;
b. Perform 8uch ot~er duties as may be prescribed in these bylaws or assigned by the
association or by the executive committee;
c. Be a member ex officio of all committees except the nominating committee; and'
c. Coordinate the work of the officers and committees of the association in order
that the Object~ may be promoted.
SECTION 2. The vice presidents(s) shall:
8. Act 8S aide(s) to the president;
b. In their designated order perform the duties of the president in the absence or
inability of that officer to act.
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SECTION 3~ The secretary shall:
- ~ a. Record the minutes of all meetings of the association and of the executive
committee;
b. Have a current copy of the bylaw~.;
~ c. Maintain a menlbership list;
d. Perform other delegated duties as assigned.
( '"
SECTION 4. The treasurer shall:
a~ Have custody of all of the funds of the association;
b. Keep a full and accurate account of recei~ts and expenditures;
c~ Make disbu~~ements as authorized by the president) executive board, or association
in accordance with the budget adopted by the association;
d. Have checks or vouchers signed by two persons, the treasurer and one other "person;
e. Present a financial statement at every meeting of the association and at other
times when requested by the executive committee;
f. Make a full report at the meeting at which new officers officially assume their
duties;
g. Be responsible for the maintenance of such books of account and records as conform
to the requirements of Article XlI, Section 3, of these bylaws.
*h~ Have the accounts examined annually by an auditor or an auditing committee of not
less than three members who, satisfied that the treasurer's annual report is
correct, shall ~ign a statement of that fact at the end of the reportj and
*i. The auditing ~ommittee shall be selected by the executive committee at least two
weeks before the meeting at which new officers assume their duties.
SECTION 5. The student representative shall:
a. Serve as liaison between the student body and the executive committee and perform
other delegated duties as assigned.
C"
SECTION 6. All officers shall:
8. Perform the duties prescribed in Robert's Rules of Order Newly Revised in addition
to those outlined in these bylaws and those assigned from time to time.
b. Deliver to their successors all official material not later than ten days follow-
ing the meeting at which new officers assume their duties.
.......
A~ticle VIII - EXECUTIVE COMMITTEE
SECTION 1. The. executive committee shall consist of the officers of the association,
the chairman of standing committees and the principal of the school or 8 representative
appointed by the principal. A faculty representative appointed by the principal or
elected by the faculty also may serve on the executive committee. The chairmen of the
standing committees shall be selected by the officers of the association and the
principal of the school or his representative not more than thirty days following the
election of officers.
SECTION 2. The duties of the executive committee shall be:
8. To transact necessary business in the intervals between association meetings and
such other business as may be referred to it by the association.
b. To create standing committees.
c. To approve the plans of work of the standing committees.
d. To present a report at the regular meetings of the association.
e. To select an auditor or auditing committee to audit the treasurer's accounts.
f. To prepare and submit to the association for adoption a budget for the year.
g~ To approve routine bills within the limits of the budget.
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SECTION 3. Regular. meetings of the executive committee shall be held during the year,
the time to be fixed by the committee at its first meeting of the year. A majority of the
executive committee members shall consti.tute B quorum. Special meetings of the executive
committee may be called by the president or by a majority of the members of the committee.
Article IX - MEETINGS
SECTION 1. Regular meetings of the association shall be held at 7:30 p. m. on the
second Monday of the month at lease one per quarter of the school year unless otherwise
stated and provided by the association or by the.execlltive committee.
SECTION 2. SpcciaJ meetings of the association may be called by the executive committee.
SECTION 3. The election meeting shall be held in May.
SECTION 4. Three officers and members present shall cOtlstitute a quorum for the trans-
action of business in any meetings of this association.
SECTION 5. Voting on routine matters may be by voice.
Article X - STANDING AND SPECIAL COMMITTEES
SECT~O~ 1. - Only membe;s of the as~ociation shall be eligible to serve in any elective
or appoi~tive position.
. '-.- SECTION 2. The executive ~ommittee may create such standing conunittees as it Dlay deem
-~. .-.necessary to promote the Db jeets and carryon the work of the association. The term of
each ,chairman shall be one year or until the election of his successor.
~
SECTION 3. The chairman of each standing committee shall present a plan of work to the
cxecuti~e committee for approval. .No committee ~ork shall be undertaken without the
consent of the executive cOlmnittee~
SECTION 4. The power to form special committees and appoint their members rests with the
8SS.0C iation and the executive commit tee.
Article XI - COUNCIL MEMBERSHIP
(Applies only to local FTA!PTSAs holding membership in a council of PTA/PTSAs and must
correspond to council bylaws.)
SECTION 1. Selection of delegates:
a~ The association shall be represented in meetings of the Chesterfield County Council
of Parent-Teacher-Student Associations by the president or his alternate, the
principal or his alternate, and by at least one delegate or alternate.
b. Delegates and their alternates .shall be appointed in the month of September.
c. Delegates to the Chesterfield County Council of PTA/PTSAs ~hal1 serve for a term
of one year.
SECTION 2. This association shall. pay annual dues to the Chesterfield County Council of
PTSAs 8S provided in the council bylaws.
........-
SECTION 3. Responsibilities of delegates:
.8. Delegates shall report activities of the council to the local unit and shall
'present to the council such matters as may be referred to it by the local unit.
b. Delegates shall vote as instructed on adoption of projects or on matters of policy,
but 'shall use their own di~cretion on other matters except as provided by council
bylaws.
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**Article XII - RELATIONSHIP WITH NATIONAL PTA AND STATE PTA
I
-JECTION 1. This association shall be organized and chartered under the authority of the
State PTA in the area in which this associati~n functions~ in conformity with such rules
and regulations, not in conflict with the National PTA Bylaws, as the State PTA may in
its bylaws _prescribe. The State PTA shall issue to this association an appropriate
charter evidenc~ng the due organization and good standing of the association.
(~'.~ .
A local PTA in good standing is one which:
a. Adheres to the Objects and basic policies 06 the PTA;
b. Remits the national portion of the dues tllrough the State PIA to ~each the
National Offi~e by dates designated by the National PTA;
c. Has bylaws approved according the the procedures of each state; and
d. Meets other criteria as may be prescribed by the State PTA~
SECTION 2. The bylaws of this association are subject to the approval of the State PTA
and may not conflict with bylaws of the National PTA and the bylaws of the State PTA.
Any provision of the bylaws of this aS3ociation that conflicts with the bylaws of the
National PTA or the bylaw~ of the State ~TA shall be null and void.
SECTION 3. The association shall keep such permanent books of account and records as
shall be sufficient to establish tile items of gross income, receipts, and disbursements
of the association; including, specifically, the number of its members, the dues
collected from its members and the amount of dues remitted to the State PTA. Such books
of account and records shall at all reasonable times be open to inspection by a~
authorized representative of the State PTA or, where directed by the committee on state
and national relationships, by a duly authorized representative of the National PTA.
SECTION 4. The status of this association as a local PTA/PTSA shall be subject to (~
termination and its charter as a local PTA/PTSA shall be subject to withdrawalt in the
manner and under the circumstances provided in the bylaws of the State PTA.
SECTION 5. This association is obligated upon withdrawal of its charter by the State
PTA:
a. To yield up and surrender all of its books and records and all of its assets and
property to the State PTA or to such agency as may be designated by the State PTA,
or to another PTA/PTSA organized under the authority of the State PTA;
b. To cease ,and desist from the further use of any name that implies or connotes
association. with the National PTA or the State PTA or status a9 a constituent
organization of the National P~A; and
c. To carry out promptly under the supervision and direction of the State PTA all
proceedings necessary or desirable for the purpose of dissolving this association.
SECTION 6. This association shall collect dues from its members and shall remit a
portion of such dues to the State PTA as provided in Article V.
*Article XIII - DISSOLUTION
Any dissolution of a local unit and termination of its affairs shall take place in the
following man~er:
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.SECTIO'N 1.. Th,c executive commi.ttee shall adopt a resolution reconnnending that this-I'TA
~be ~isso lved and direc t ing that the quest ion of s'.lch dissolution be submitted to a vote
. ,. qt ia special meeting of melnbcrs having voting rights" Written or printed notice stating
lat the purpose of such meeting is to consider the advisability of dissolving this PTA
shall be given to each member entitled to vo~e at such meeting at least thirty (30) days
prior to the date .of such meeting. Such meeting shall be held only on calendar school
days during the academic year of the school involved.
SECTIO~ 2. Written notice of the adoption of such resolution, accompanied by a copy of
the noti6e of th~ special"meetlng of members, sllal! be given to the President of the
Virginin PIA at least twenty (20) days before the.date fixed for such special meeting of
the mcinb~rs.' The P...resldent 0 f the Virignia PTA or his designated repres"'entat ive t sha 11 be
pe~mitted to attend the m~eting and shall be accorded the courtesy of being allowed to
speak for at least fifteen (15) minutes if he sodesircs} prior to the vote on dissolution.
SECTION ~.~. Only thbne persons who were members in good standing of this PTA on the date
of adopti.on of the resolution and who continue to be members in good standing on the date
of the special tneeting shall be entitled to vote on the question of dissolution.
SECTION 4. Approval of dissolution of t~is PTA shall reqtlire the affirmative vote of at
lease two-thirds of the members present and entitled to vote at the special meeting, a
quorum. being present.
SECTION 5. If dissol~tion is approved, this PTA shall yield up and surrender all of its
books' and records and all of its assets and property to the State PTA or to such agency
as may be designated by the State PTA or to another local PTA organized under the
authority of the State PIA;. and shall cease and desist from the further use of any name
that implies or connotes associ.alion with the National PTA or the State PIA or status as
constituent org~nization of the National PIA.
**Article XIV "- PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robertls Rules of Order Newly Revised shall
govern the association in all cases in which they arc applicable and in which they are
not in conflict with these byla~s and those of the State PTA and National PTA or the
articles of incorporation.
**Article XV - Al-tENDMENTS
SECTION 1. Procedure for amendment of bylaws:
s. These bylaws may be amended at any regular meeting of the association provided
that notice of the prpposed amendment shall have been given at least thirty (30)
days prior to the meeting at uhich the amendment is voted upon; that a quorum has
been established; and that the amendment shall be subject to approval of the State
PTA. Bylaws amendments requi.re a two-thirds vote of the members present and
voting.
b. A committee may be appointed to submit a revised set of bylaws as a substitute for
the existing bylaws by a majority vote at B meeting of the association or by a
two-thirds vote of the executive committee. The requirements of adoption of a
revised set of bylaws shall be the same as in the case of an amendment.
c. Submis~ion of amendments or revised bylaws for approval by the State PTA shall be
in accordance with the bylaws or regulations of the State PTA.
.
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SECTION 2. The association shall include in its bylaws provisions corresponding to the
provisions of the bylawr, of the National PTA that are identified therein by a double
star. The adoption by the National PTA of an amendment to any of the "double starredtl (',:
provisions of its bylaws shall serve automatically and without the requirement of further
action by the association to amend correspon~ingly the bylaws of the association.
Notwithstanding the automatic character of the amending process, the association shall
take action promptly to incorporate such amendments in its bylaws.
* Article XVI - APPROVAL OF BYLAWS
The bylaws of this association shall be submitted to the State .Office every five years
for approval by the Virginia PTA Bylaws Committee on behalf of the Board of Managers.
*Article XVII - FISCAL YEAR
The fiBcnl year of this association shall begin June 1 and end May 31.
('
*Required by the Virginia PIA
**Required by the National PTA.
Bo~h * and ** articles and sections must appear as written in these suggested bylaws.
7/87
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FE~, P s .~: 1990
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VIRGINIA CONGRESS OF PARENTS AND TEACHERS
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in the Ci ty /County. (specify) of
COUNTY OF CHESTERFIELD
CHESTER; VA
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BYLAW AMENDMENT FORM
FROM: 1koy~ 1~ ~~ ~o1Lcr~ P/.StJ
~bd to W. (J~-e~ T2d.
C);ln '€? ~ , V CZ · d 363 J
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Bylaws for the ~(I-t) :b o-J~ tJ if~ ~cAt.lfO I PTA~pwere
approved by the VA PTA/PTSA on 4- I~- L( I . These yaws are
amended as~follows:
Article: V'
Section:
4
Paragraph: /
Amendment wording: E CL-~l rVl €. V\II..-h-e,.y 0 t ~ ~~
~J) ?~ Gt/r\ v\-WA1 . ~ ~. $ 3 · t!3!- to +k ~oa~,
?u~cArI ~ ~ r~~ ~ ~~
$& 60 P€/V. (v.\'OV~ jJ~JJla.- h ~ ~ 'P,JLt evv..L
~ Yw2lvY4-~n ~, g. '7S. ~ty( Vh&~ PlUj~ ~
'1-1M, '-1\ a.;htUV)d ~Tff ·
DATE APPROVED
~~ '-13. 7~~
PTA President
PTA Secretary"
PTA Bylaws Chairman
State Bylaws Committee Member
Date
PLEASE RETURN THIS FORM TO THE VIRGINIA CONGRESS OF PARENTS AND
TEACHERS, 3810 Augusta Avenue, Richmond, VA 23230.
BOS-9891
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: January 8, 1991
SUBJECT=
Bingo/Raffle Permit
COUNTY ADMINIS TRATORI S COMMENTS:
I<~ A~
SUMMARY OF INFORMATION:
ITEM NUMBER:
7.D.3.
The County Attorney.s Office has reviewed the following
application for bingo/raffle permit and has determined that the
application meets all statutory requirements:
Organization
Greenfield Elementary School
Tickets and raffle to be held
in the month of January
St. Edward - Epiphany School
Raffle to be held February I, 1992
at 6:30 p.m.
Midlothian Band Boosters
Raffle to be held Friday
evenings from 6:30 - 10:00 p.m.
ATTACHMENTS: YES 0
0903:bingo21:30
NO Jr$
SIGNATURE:
~
Year
Raffle
1992
Raffle
1992
Raffle
1992
PREPARED BY~
~~
Steven L. Micas
County Attorney
CO~MIN1STRATOR
00 297
.
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APPLICATION FOR A PERMIT' TO CONDUCT BINGO GAMES OR RAFF1..ES
The undersigned application, pursuant to ~18.2-340.1, ~ ~. of the Code of Virginia, requests the Board of
Supervisors of Chesterfield County to IS, sue a permit to conduct bingo games ___J raffles ~, or both
durinll the 1'1'1"2. calendar ye~T". This application is for a new .L- or renewal ~ permit. In
support of this application, the applicant offers the followin~ information under oath:
1. Proper name of organization: 9r'~It."-He'J aVn~"J SchOc-L P,A
2. Ad dre s s of organization I s headquarters: ( () 1 s: I S rvJ ~:J (! d.) R-, . .d-........lfYI dJ I L ti. z...? ~ \ ·
3.
Address where all records of receipts and disbursements are pennanent ly ff led: /075/ Sa.-uoJ RLI
I
(21 'c,", rf\rr.A... I Va l32 3 \-
4. Hame and address of owner of the property described in 3 above. 1 rt1/1 f;d jell /1..L4
!;,c.-~ - C'Wru.cl b!1 c:~.lu-tldJ. ~
5. Address or addresses where bingo games will be held or raffle drawings conducted:
~[fW>-6t)c1 EJtrnu-.1n-j $&'ooL) .~ f..cI'J RJ. )
NOTE: THIS PERMIT IS VALID ONLY AI THE ABOVE LOCATION.
R.,[hrnor-.d. (/ a 232 ~ I .
,
6. Dates or days of week and time when bingo games ~ill be held at the above address (es),
7.
~j a.r,Uf,U''J 1 j 'j 2. - a..t-:J Itf rrP,. eI J ~Jz,...--'J
Time patrons are admitted and sales begin: t)!Ar
~ ~ o-F- ra..-{({L +itkd..- J.- ,-~~
-1-0 be... hthJ.2. '^- s~ ~ .
8. Date when organization was founded: fCf 11
9.
Has your organization been in existence and met regu~~y in Chesterfield County for two years
iwmcdiat21y prior to m~kir.g thin application? Yes No ______
10.
Is your organization currently and~as your organization always been operated in the past as a
non-profit organization? Yes ~ No______
11.
Internat Revenue Code section for tax-exempt status wa,;-- granted (if applicable) tflr
State the specific type and purpose of your organization: Y{~j S.C~ PtL/td:f.t~
((LV"~1-dl..~ - -/0 hl/"---h'f- '-lilt. $.r&un-t ~n,., .t 1.{,tA--~
12.
13.
If renewing a permit, ~e financial reports filed on time and in compliance with applicable legal
requirements? Yes ~ No
14.
List below gross receipts, if any, from all sources related to the operation of bingo games or instant
bingo by calendar quarter for the 12-month pe!iod immediately prior to the date of this application:
1st qtr: S b 2nd qtr: n 3i:"d qtr: S .0
15". Officers of Organization: .' ..:
Name Addr~_~.
4th qtr: S 0
Bus. Phon~ Horne Phone
I'O~ m~h(l.-h.tDA(f: (323-04-iV
IRotJ ~ OUlt.rJCt 32D~7Dro
,10Q W'MS N~t I2tL ---':J 7::;~ 71-w.-
") 2l~ C';JuAyf,..sl-a.--fr (2~ ---- 272- S 24-7
1070) e.J. L;~ ft(A.~ ~lD -'f~f
16. Member authorized within the organization to be responsible for conduct and operation of bingo games or
~ Harne: -JGl.ac..-- ~ LtC Address: 10 ,0 S- euJ Ltd.... Pl..Lu... ,
Home Telephone Number ~J If-4 Business Telephone Number:
Pres ide~ t : Tn f"lt"\'( IN; t So r'\
Vice President: Ja..r.,.~ ""~1)~ itl.
Secre tary: Chaflia.. t.t.L4
I \
Tr'easurer: t>tCfj1 Moo(l..
V tea:. - pft<. Jo..n (.. 1,4J. ~~efL
17. Do youJ and each officer, director and member of the organization fully understand the fOllowing:
A. It is a violation of law to enter into a contract with any person, firm, association, organization
(other than another qualified organization pursuant to ~18.2-340.13 of the Code of Virginia),
partnership or corporation of any classification whats~r, for the purpose of organizing,
managing or conducting bingo games or raffles? Yes No ______
-over-
cdl1668~C42
1
110..
,
..
.
B.
The organization must maintain and file with the County's Internal Audit ~partment complete
records of receipts and disbursements pertaining to bingo games and raffles as required by State
and County Lav, and~ such records are subject to audit by the County's Internal Audit
Department? Yes No ______
c.
The organization must remit an audit fee of 1% of gross receipts vith the An~Financial Report
not later than November 1 unless gross receipts are less than S2,OOO? Yes No ______
D.
The organization must furnish a complete list of its membership upon the request of the County,
Internal ~dlt Department or other designated representative of the Board of Supervisors?
Yes ~ No______
E.
&lj ~rganization found in violation of S18.26340.10 of the Code of Virginia, authorizing this
permit is subject to having such perm~t revvk~d and any ~rg~ntzation or person, shareholder,
agent, member or employee of such organizat~on who violated ~18.2.340 or Ar5icle 1.1 uf Chapter 8
of Title 18.2 of the Code of Virginia, may be gu1lty of a felony? Yes ~ No______
F.
The organization must prov1.de wri t ten not.! fication ttJ the County Internal Audit Depart.ment of any
change iy elected officers or bingo chairperson during the calendar year covered by this permit?
Yes ~ No______
18. Your organization ~ attach a copy of the organization's charter, articles of incorporation, bylaws,
or other legal documents which describe the specific purposes for which the"organization is chartered
or organized and must complete the Resolution below~
19. Your organization must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County
as an application fee.
20. Additional pages where necessary to fully complete this application may be attached~
21. Have you and each officer of your organization read the attached permit and do you and each officer
agree on~ehalf of the organization to comply with each of the conditions therein?
Yes ~ No ______
22. Submit this application to the Chesterfield County Attorney1s Office by mail to: p~ O. Box 40,
1.1les tertielC! 1 Vir~ini.:; 23B32 or try f.a.lld. to; ROute l(} and Lc!"! P.'Jad ~ Administ.r:lti.on BIdS!. R'?.om 503.
23. I hereby swear or affirm under the penalties of perjury as set forth in ~18.2-434 of the ~
Vir~inia, that all of the above questions have been completely answered and that all the statements
herein are true to the best of my knowledge, information and belief?
WITNESS the following signatures
Address:
ajI;lwL
f)AJ..tN II ,fl. W~L fpJ
~
f1 € r I p,zt'1-r
j 60 7 jJ1/Jtt5l ~ IIJ if JILrI/JfatJ) tfI- Z )l7 5
Signature of Applicant:
Name:
Title:
Business Phone:
25'("/77 '1
Home Phone:
J Z. 7 ~O 'I"} f
STATE OF VIRG~. ..
CITYI<O"~ {}
3nd for the
:::.;,~=:;::~!t.~~ E.~~-:,.n t~. h~f'~,!""" tTlp.~.
City/County and State afores~id, this
My Commission
~ Notary Public
~pires: ;J~ !CP~
cpfr ,
BE IT RESOLVED THIS -.dL day 0 f ....La..--, 19!1L (da te re so lu t ion pas sed), tha t ,- L.~ . _ - c _cQ, {;t j d ~iJ:;
j)/lf./I'I'j (1. WI [Sr;y,..J is hereby authorized to apply to the Chesterfield County Board of
Supervisors for a bingo/raffle permit on behalf of this organization for the !4q{~2calendar year.
RESOLUTION
10~ ~~
"zed signature (Ofi~~cr or Director)
cdl1668:C42
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Greenfield Elementary School
Parent Teacher Association
Chesterfield County, Virginia
Bylaws
"-.
Revised: Spring 1991
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#Article I - Name
The name of this organization is the Greenfield Elementary School
Parent-Teacher Association (PTA), Chesterfield County (city or
county). It is a local PTA/PTSA unit organized under the authority
of the Virginia Congress of Parents and Teachers (the state PTA),
a branch of the National Congress of Parents and Teachers (the
National PTA).
**Article II - Articles Of Organization
The articles of organization of a local PTA/PTSA include:
a. The bylaws of such organization.
b. The certificate of incorporation or articles of
incorporation of such organization (in cases in which the
organization is a corporation or the articles of
association by whatever name (in cases in which the
organization exists as an unincorporated association).
..Article III - Purposes
section 1. The objects of this PTA/PTSA, in common with the
objectives of the National PTA are:
a. To promote the welfare of children and youth in home,
school, community, and place of worship.
b. To raise the standards of home life.
c. To secure adequate laws for the care and protection of
children and youth.
d. To bring into closer relation the home and the school,
that parents and teachers may cooperate intelligently in
the education of children and youth.
e. To develop between educators and the general public such
united efforts as will secure for all children and youth
the highest advantages in physical, mental, social and
spiritual education.
section 2. The objects of this organization are promoted, in
cooperation with the state PTA and the National PTA, through an
educational program directed toward parents, teachers 1 and the
general publici are developed through conferences, committees,
projects, and programs; and are governed and qualified by the
basic pOlicies set forth in Article IV.
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section 3. The organization is organized exclusively for the
charitable, scientific, literary or educational purposes within the
meaning of section 501 ( c) ( 3 ) of the Internal Revenue Code or
corresponding section of any future Federal Tax Code (hereinafter
"Internal Revenue Code").
**Article IV - Basic Policies
The following are the basic policies of this PTA/PTSA:
a. The organization shall be noncommercial, nonsectarian,
and nonpartisan.
b. The name of the organization of the names of any members
in their official capacities shall not be used to endorse
or promote a commercial concern or in connection with any
partisan interest or for any purpose no appropriately
related to promotion of the Objects of the organization.
c. The organization shall not -- directly or indirectly --
participate in or intervene (in any way, including the
publishing or distributing of statements) in any
political campaign on behalf of, or in opposition to, any
candidate for public office; or devote more than an
insubstantial part of its activities to attempting to
influence legislation by propaganda or otherwise.
d. The organization shall work with the schools to provide
quality education for all children and youth, and shall
seek to participate in the decision-making process
establishing school policy, recognizing that the legal
responsibility to make decisions has been delegated by
the people to the boards of education.
e. The organization may cooperate with other organizations
and agencies concerned with child welfare, but a PTA
representative shall make no commitments that bind the
group he represents.
f. No part of net earnings of the organization shall inure
to the benef it of I or be distr ibuted to its members,
directors, trustees, officers, or other private persons
except that the organization shall be authorized and
empowered to pay reasonable compensation for services
rendered and to make payments and distributions in
furtherance of the purposes set forth in Article III
hereof.
.g. Notwithstanding any other provision of these articles,
3
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the organization shall not carryon any other activities
not permitted to be carries on (i) by an organization
exempt from Federal income tax under section 501(c) (3)
of the Internal Revenue Code, or (ii) by an organization,
contributions to which are deductible under sections 170
(e) (2) of the Internal Revenue Code.
h. Upon the dissolution of this organization, after paying
or adequately providing for the debts and obligations of
the organization, the remaining assets shall be
distributed to one or more non-profit funds, foundations,
or organizations which have established their tax exempt
status under section 501 (c) (3) of the internal Revenue
Code.
Article V - Membership and Dues
**section 1. Every individual who is a member of this PTA/PTSA is,
by virtue of that fact, a member of the National PTA and of the
Virginia PTA by which this local PTA/PTSA is chartered, and is
entitled to all benefits of such membership.
**Section 2. Membership in this PTA/PTSA shall be made available
with regard to race, color, creed or national origin, under such
rules and regulations, not in conflict with the provisions of the
National PTA bylaws, as may be prescribed in the bylaws of this
PTA/PTSA, to any individual who subscribes to the Objects and basic
policies of the national PTA.
**Section 3. This PTA/PTSA shall conduct an annual enrollment of
members, but persons may be admitted to membership at any time.
**Seotion 4. Each member of this PTA/PTSA shall pay annual dues
of($2.00) to the organization. The amount of such annual dues
shall include the portion of sixty (60) cents per member payable
to the Virginia PTA and the portion payable to the national PTA.
**Section 5. The amount of the Virginia PTA portion of each
member's shall be determined by the Virginia PTA. The National
portion of each member's dues shall be fifty (50) cents per annum.
**Section 6. The state and National PTA portions of the dues paid
by each member of this PTA/PTSA shall be set aside by this PTA/PTSA
and remitted to the Virginia PTA through such channels and at such
times as the state Bylaws may provide. (Each state lis responsible
for payment to the National PTA of the national portion of the dies
paid by members of this PTA/PTSA.
#Section 7. The state and National PTA portions of the dues paid
by each member to a local PTA/PTSA shall be remitted to the
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treasurer of the Virginia PTA at the state office on or before
December 1st, and by June for additional members received after
March 1.
#section 8. The remittance of dues to the Virginia PTA shall be
accompanied by a local remittance form showing the name and address
of the president of the organization, the amount of the dues
collected during the period covered by the report and the number
of members of the organization.
#Section 9. Only members of this organization shall be eligible to
participate in the business meetings or to serve in any of its
elective or appointive positions.
#section 10. All memberships received during the state PTA fiscal
year ending June 30 shall expire the following October 31.
Article VI - Officers and Their Election
**Section 1. Each officer of this PTA/PTSA shall be a member .of
this PTA/PTSA.
section 2. Officers and their election:
a. The officers of this organization shall be a president,
one vice-president or two, one secretary or two, and a
treasurer. The decision to have a second vice-president
and/or secretary shall be made by the nominating
committee in the preceding year, after approval by the
incumbent executive board.
b. Officers shall be elected by ballot in the month of
March. However, if there is but one nominee for office,
election for that office may be by voice vote. A
majority of the votes cast shall constitute an election.
c. Officers shall assume their official duties following the
close of the meeting in May and shall serve for a term
of one year or until their successors are elected.
Outgoing officers and Executive Board members, however,
shall be responsible for completing their duties related
to the current PTA fiscal year.
d. A person shall not be eligible to serve more than two
consecutive terms in the same office. A person who has
served in an office for more than one-half of a full term
shall be deemed to have served a full term in such
office.
section 3. The nominating committee:
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a. There shall be a nominating committee consisting of three
members, one elected by the Executive Board from its
body, and two elected by the organization at a regular
meeting in January or at a special meeting held in lieu
of the regular meeting. The principal of the school or
his representative shall advise the nominating . committee.
The nominating committee shall elect one of its members
to be chairman.
b. The nominating committee shall nominate an eligible
person for each office to be filled, and report the list
of nominees to the membership in the February or March
newsletter, or by special bulletin, and solicit
additional nominations from the general membership.
c. Only those persons who have signified their consent to
serve if elected shall be nominated for or elected to
such office.
section 4. Vacancies: A vacancy occurring in any office shall be
filled for the unexpired term by a person elected by a majority
vote of the Executive Board, notice of such election having been
given. In case a vacancy occurs in the office of the president,
the first vice-president shall serve notice of the election.
Article VII - Duties of Officers
section 1. The president shall:
a. Preside at all meetings of the organization.
b. Perform other such duties as may be prescribed in these
bylaws or assigned by the organization.
c. Be a member ex-officio of all committees except the
nominating committee.
d. Coordinate the work of the officers and committees of the
organization in order that the Objects may be promoted.
section 2. The vice-president(s) shall:
a. Act as aides to the president.
b. In their designated order perform the duties of the
president in the absence or inability of that officer to
act.
section 3. The secretary(s) shall:
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a. Record the minutes of all meetings of the organization.
b. Have a current copy of the bylaws.
c. Insure that a current membership list is maintained.
d. Maintain a list of all committees, standing and special.
e. Perform other delegated duties as assigned.
section 4. The treasurer shall:
a. Have custody of all the funds of the organization.
b. Keep a full and accurate account of receipts and
expenditures.
c. Make disbursements as authorized by the president,
executive board, or organization in accordance with the
budget adopted by the organization.
d. Ensure that all checks are signed by two of the officers.
e. Present a financial statement at every meeting of the
organization and at other times when requested by the
executive board.
f. Make a full report at the meeting at which new officers
officially assume their duties.
#g. Have the accounts examined annually or upon change of
officer by an auditor or an auditing committee of not
fewer than three members, who, satisfied that the
treasurer t s annual report is correct I sha 11 sign a
statement of that fact at the end of the report.
#h. Submit the books annually for an audit by an auditing
committee selected by the executive board at least two
weeks before the meeting at which new officers assume
duties.
section 5. All officers shall perform the duties outlined in these
bylaws and those assigned from time to time. Upon the expiration
of the term of office or in the case of resignation, each officer
shall turn over to the president, without delay, all records,
books, and other materials pertaining to the office.
Article VIII - The Executive Board
section 1. The executive board shall consist of the officers of
the organization, the chairmen of standing committees, the
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principal of the school or his representative, and as many as two
faculty representatives.
section 2. The chairmen of standing committees shall be elected
by the officers of the organization, with the advice of the
principal or his representative, not more than sixty days following
the election of officers. For any unfilled chairmanship, the
president of this organization shall be the acting chairman until
such a time as a chairman is elected by the officers.
section 3. The duties of the executive board shall be:
a. To transact necessary business in the interval between
organization meetings and such other business as may be
referred to it by the organization.
b. To create standing and special committees.
c. To approve plans of work of the standing committees.
d", To present a report at the regular meetings of the
organization.
e. To select an auditor or auditing committee to audit the
treasurer's accounts.
f. To prepare and submit a budget to the organization for
adoption.
g. To authorize reasonable expenditures within the limits
of specific, organization approved, budget categories.
Section 4. Regular meetings of the executive board shall be held
during the school year, the time to be fixed by the executive board
at its first meeting of the year. A majority of the executive
board shall constitute a quorum. Special meetings for the
executive board may be called by the president or a majority of the
members of the board, with five days notice being given, or if all
officers and executive board members have been notified. No
business shall be transacted without a quorum.
Article ~X - Meetinqs
section 1. Regular meetings of the organization shall be held on
the third Tuesday of September, November, January, March, and May
unless otherwise provided by the organization or by the executive
board upon fifteen days' notice.
section 2. Special meetings of the organization may be called by
the president or by a majority of the executive board, ten days
notice being given.
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section 3. The election meeting shall be held in March.
Section 4. Ten percent of the membership shall constitute a quorum
for the transaction of business in any meeting of this
organization.
section 5. Voting on routine matters may be by voice; however,
votes on bylaws or amendments, adoption of a budget, adoption of
a project, or the contested election of officers shall be by a show
of hands with the results being recorded in the minutes.
Article X - Committees
section 1. Only members of this organization shall be eligible to
serve in any elective or appointive positions.
section 2. The executive board may create such standing committees
as it may deem necessary to promote the Objects and carryon the
work of the organization. The term of each chairman shall be one
year or until selection of a successor.
section 3. The chairman of each standing committee shall present
a plan of work to the executive board for approval. No committee
work shall be undertaken without the consent of the executive
board.
section 4. The power to form special committees and appoint their
members rests with the executive board.
section 5. The president shall be a member ex-off icio of all
committees except the nominating committee.
section 6. A list of all currently authorized committees, standing
and special, shall be maintained by a secretary.
Article XI - Council Membership
section 1. Selection of delegates:
a. The organization shall be represented in meetings of the
Chesterfield County Council of Parent-Teacher
Associations by the president or an alternate, the
principal or alternate, and by two delegates or their
alternates. All representatives to a council must be
members of this organization.
b. Delegates and their alternates shall be appointed by the
officers of the organization and principal of the school
not more than sixty days after the election of officers.
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c. Delegates to the Chesterfield County COUI19i1 of PTAs
sha~l serve for a term of 1 year.
section 2. This organization shall pay annual dues as provided in
the council bylaws to the Chesterfield County Council of PTAs.
, " ~
section 3. Duiies of the delegates:
~. ." 4
a. Delegates shall report the activities of "the council to
the organization and shall present to the council such
matters as may be referred to it by this organization.
b. Delegates shall vote as instructed on adoption of
projects or on matters of policy, but shall use their own
discretion on other matters except as provided by council
bylaws.
#Article XII - District Membership
Section 1. This organization is in the Richmond District of PTAs.
section 2. The function of the district is to aetas liaison between
the Virginia PTA and the local unit and to coordinate the policies
and current programs of the local units with those of the Virginia
PTA. '
section 3. At the Annual District Meeting and the Annual
Legislation Meeting, the organization is represented by the
President or his alternate and three other voting delegates. If
the membership is larger than on hundred (100) there.shall be one
additional delegate for each fifty (50) memberships or major
fraction thereof.
section 4. Responsibilities of Delegates:
a. Delegates shall report activities of the District to the
local unit and shall present to the District such matters
as may be referred to it by the local unit.
b. Delegates shall vote on the legislation program as
instructed but if not instructed and on other matters,
unless instructed, they shall use their own discretion.
section 5. Dues are not paid by the organization to the Richmond
District of PTAs.
Article XIII - Relationship with National and state PTA
**Section 1. This PTA/PTSA shall be organized and chartered under
the authority of the state PTA in the area in which this
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organization is to function, in conformity with such rules and
regulations, not in conflict with the National PTA Bylaws, as the
state may in its bylaws prescribe. The state PTA shall issue to
this PTA an appropriate charter evidencing the due organization and
good standing ,of this PTA.
A local PTA/PTSA in good standing is one which:
a. Adheres to the Objects and basic policies of the PTA;
b. Remits the national portion of the dues through the
Virginia PTA to reach the National office by the dates
designated by the National PTAj
c. Has bylaws approved according to the procedures of each
state; and
d. Meets other criteria as may be prescribed by the
individual state PTA.
**Section 2. This PTA/PTSA shall adopt such bylaws for the
government of the organization as may be approved by the state PTA.
Such bylaws shall not be in conflict with the Bylaws of the
National PTA or the bylaws of the state PTA.
**Section 3. This PTA/PTSA shall keep such permanent books of
account and records as shall be sufficient to establish the items
of gross income, receipts and disbursements of the organization,
including, specifically, the amount of dues remitted to the state
PTA. Such books of ]V and records shall at all reasonable times
be open to inspection by an authorized representative of the state
PTA or I where directed by the committee on state, and national
relationships, by a duly authorized representative of the National
PTA.
**Section 4. The charter of a local PTA/PTSA shall be subject to
withdrawal and statute of this PTA/PTSA unit shall be subject to
termination, in the manner and under the circumstance provided in
the bylaws of the state PTA.
..Section 5. Each local PTA/PTSA is obligated, upon withdrawal of
its charter by the state PTA:
a. To yield up and surrender all its books and records and
all of its assets and property to the state PTA, or to
another local PTA/PTSA organized under the authority of
the state PTA.
b. To cease and desist from the further use of any name that
implies or connotes association with the National PTA or
the state PTA or status as a constituent organization of
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the National PTAj and
c. To carry out promptly, under superV1S10n and direction
of the state PTA, all proceedings necessary or desirable
for the purpose of dissolve this PTA/PTSA.
**Section 6. This PTA/PTSA shall collect dues from its members and
shall remit a portion thereof to the state PA as provided in
Article v.
#Article XIV - Dissolution
Any dissolution of a local unit and termination of its affairs
shall take place in the following manner:
section 1. The executive committee shall adopt a resolution
recommending that this PTA/PTSA be dissolved and directing that the
question of such dissolution be submitted to a vote at a special
meeting of members having voting rights. Written or printed notice
stating that the purpose of such meeting is to consider
advisability of di~solving this PTA/PTSA shall be given to each
member entitled to vote at such meeting at least thirty(30) days
prior to the date of such meeting. Such meeting shall be held only
on calendar school during the academic year of the school involved.
Article XV - Fiscal Year
section 1. The fiscal year of this organization shall begin on July
1st and end on June 30th.
**Article XVI - Parliamentary Authority
The rules contained in the current edition of Robert's Rules of
Order Newlv Revised shall govern the National PTA and its
constituent organizations in all cases in which they are applicable
and in which they are not in conflict with these bylaws, the bylaws
of the Virginia PTA, and the bylaws of the National PTA, of the
article of incorporation.
Article XVII - Amendments
section 1. Procedure for amendment of bylaws:
a. These bylaws may be amended at any regular meeting of the
organization by a two-thirds vote of the members present
and voting, provided that notice of the amendment has
been given at a previous regular meeting and that the
proposed amendment shall be subject to approval by the
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state PTA.
b. A committee may be appointed to submit a revised set of
bylaws as a substitute for the existing bylaws by a
majority vote at a meeting of the organization, or by a
two-thirds vote of the executive board. The requirement
for adoption of a revised set of bylaws shall be the same
as in the case of an amendment.
c. Submission of amendments of revised bylaws for approval
by the state PTA shall be in accordance with the bylaws
or regulations of the state PTA.
.*Section 2. This PTA/PTSA shall include in its bylaws, provisions
corresponding to the provisions of the Bylaws of the National PTA
that are identified therein by a double star.
**Section 3. The adoption of an amendment to any provision of the
bylaws (of the National PTA) identified by a double star (**) shall
serve automatically and without the requirement of further action
by the local PTA/PTSA to amend correspondingly the bylaws of each
local PTAjPTSA. Notwithstanding the automatic character of the
amending process, the local PTAs shall promptly incorporate such
amendments in their respective laws.
**Section 4. The adoption of an amendment to any provision of the
bylaws (of the Virginia PTA) identified by the number symbol(#)
shall serve automatically and with the requirement of further
action by the local PTA/PTSA to amend correspondingly the bylaws
of each local PTA/PTSA. Notwithstanding the automatic character
of the amending process, the local PTAs shall promptly incorporate
such amendments in their respective bylaws.
#Article XVIII - Approval of Bylaws
The bylaws of this organization shall be submitted to the state
Office every five years for approval by the Virginia PTA bylaws
committee on behalf of the Board of Managers.
Space is provided throughout and below if changes are necessary for
your local unit.-
Article XIX - Removal From Office or Chairmanship
section 1. Removal of an officer shall be for cause and shall be
accomplished by the executive board, by two-thirds vote, upon
wri tten complaint by an organization member. Causes shall be
1 imi ted to dishonesty, theft, conduct which br ings this
organization into disrespect, conduct inconsistent with the
objectives of this organization, failure to perform assigned
duties, or conviction of a felony or misdemeanor involving moral
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turpitude.
section 2. Removal an executive board member shall be for cause and
shall be accomplished by the executive board, by two-thirds vote,
upon written complaint of an organization member. Causes shall be
the same as enumerated in section 1.
actually utilizes this within the next few years.
14
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4;1.':;;. ~ I :;; -I "3 -? I
APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES " I
I ~ . ,
The undersigned application, pursuant to S18.2-340-1, !! ~. of the Code of Virginia" req~=~t~ ,th~ Board of
Supervisors of Chesterfield County to issue a permi1 to conduct bingo games ___, raffles ~~ or both
dur1n~ the calendar yenr. ThJs appllcati~n 1s for a new ______ or renewal ______ permit. In
support of this a~plicationl the aFFlicant offers tie following information under oath, '.'~:.
1. Proper name of organization: St. Edwarn thA rnnf~c:c:n.... C::llthQIi{: ChblrEn
2. Address of organization's headquarters: I 2700 Dolfield Rd.,' Richmond ; VA' 23235
j .
3. Address where all records of receipts and disbursements are permanently filed:
2700 Dolfield Rei. Richmond , VA 123235
I
4. Name and address of owner of the property described in 3 above.
. ~ . . j .
811 Cathedral Place, Richmond, V~ 23220-4801
I
5. Address or addresses where bingo games will be held or raffle drawings conducted:
. St. Edward.~ Epiphany SChoo'1070i W. Huguenot Rd. i Richmond, y';..' 23235
NOrE: TIllS PERMIT I S VALID ONLY AT TIlE ABOVE I LOCATION ·
Dat;:~:~::: 0: ,we:::2nd time when bingo gamrs or raffles will be held at the above '~.ld~~SS(';s):
7. Time patrons are admitted and sales begin: 16 : 30 pm
19591
I .
9. Has your organization been in existence and ~et regularly in Chesterfield County; f?r tw~ years
immediately prior to making this application? Yes X No
" , -----
10~ Is your organization currently and has your organization always been operated i~ tpe,pa~~i~s a
non-profit organization? Yes X No I .'
11. Internal Revenue Code section for tax-exempt Istatus was granted (if applicable) ,~~: :'.:" :.
12~ St t th ifi t d f i ti Church; Charitable,' religious
:~d ::~::tioCna~:~:p::~:se 0 your ran za on:
I
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. .: " .
Diocese of Richrriond,
...~ +. ,
6.
8.
Date when organization was founded:.
If renewing a permit, were financial reportsl filed on time and in compliance with applicable legal
requirements? .Yes No --X---
13.
14.
List below gross receipts, if any, from all sources related to the operation of :bingo games or instant
bingo by calendar quarter for the 12-month period immediately prior to the date of this application:
1st qtr: S
2nd qtr:
3td qtr: S
4th qtr: is
15. Officers of Organization:
~
Address
, : Bu s. Phone I' Home Phone
Pastor
associate
Secretary:
Rev. Ronald A. Kuth 270U Oolfield R.d.
Rev. McKinley Williams 2700 Do[field Rd.
Peggy Dempsey' 2700 Doffield Rd.
".'.~272':"29LJ8
272-2948
272-2~48
p~ ~iIf.tX
\(~if~~~~x
Treasurer:
III ~ ~
16. Member authorized within the organization to be responsible for conduct and operation of bingo games or
raffles: Name: Ellen H. Hewitt Address: 2908 Scarsborough Dr. Richmond
Home Telephone Number 272-1324 Business Telephone Number: 272-2948 23235
17. Do, you, and each officer, director and member of the organization fully understand the'foilowing~'
A. '
It 1s a violation of law to enter into a contract with any person, firm, association, organization
(other than another qualified organization pursuant to ~lB.2-340.13 of-the Code of-Virginia))
partnership or corporation of any classification what~ever, for the purpose of organizing,
managing or conducting bingo games or raffles? Yes No .
-...
"J ~,' J:l i ;':; :' j. .Ii r~._'
-over-
cdl166B:C42
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B. The organization must maintain and file with the County's Internal Audit pepartment complete
records of receipts and disbursements pertaining to bingo games and raffles as required by ,State
and County Law, and that such records are subject to audit by "the County's Internal ,Audit
Department? Yes X No . . ;. 0, I'::"' "! "I . ,
c. The organization must remit an audit fee of 1% of gross receipts with the Annuai Flnanclal Report
not later than November 1 unless gross receipts are less than $2,000? Yes ~ No
D. Ihe organization must furnish a complete list of its membership upon the request of the County
Internal Audit Department or other designated representative of the Board of Supervisors?
Yes X No
E. Any organization found in violation of ~18.2.340.10 of the Code of Virginia, authorizing this
permit 1s subject to having such permit revoked and any organization or- person, shareholder,
agent, member or employee ~f such org~niza~i~n .who violated ~lB.2-340 or Article 1.~ of Chapter 8
of Title 18.2 of the Code of Virginia, may be guilty of a felony?' Yes ~ No ~
F. The organization must provide written notification to the County Internal Au~it Department of any
change in elected officers or bingo chairperson during the calendar year covered by this pennit?
Yes -2L- No
i . , . : " ~ "1.
18. Your organization ~ attach a copy of the organization's charter, articles of incorporation. bylaws,
or other legal docUments which describe the specific purposes for which the'organization is chartered
or organized and must complete the Resolution below. S~ Itt t \.olJc... dn{~ ~-e 0.., t-he.rk....) ; nee !~~., r1
bt1ttu,;:;, -ek - :J; "c..~-t o..~J,~ CL e.of>-I .,f. 0"...... Y'Ytj'.ss.",;,,\ -Stu~e~t- arul (\..-'n:'L~.f,f- b~JI'€kl1,
19. Your organization must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County
as an application fee.
20. Additional pages where necessary to fully complete this application may be attached.
21. Have you and each officer of your organization read the attached permit and do you and each officer
agree on behalf of the organization to comply ~ith each of the conditions therein1
Yes -2L- No
22. Submit this application to the Chesterfield County Attorney's Office by mail to:, ,P. O. Box 40,
Chesterfield, Virginia 23832 or by hand to: Route 10 and Lori Road, Admin1stration.Bldg~ Room 503.
23. I hereby swear or affim under the penalties of perjury as set forth in 918.2-434 of,;~he Code of
Virsinia, that all of the above questions have been co~pletely answered and that all) th~l~tatements
herein are true to the best of my knowledge, information and belief?
~~ . t f : I 1 . ~ j ~ E; I ': ! _
WITNESS the following signature'~~_:~a is : .
((t ~ ~
Signature of Applicant: . ( , ~ l A-- . .. .
Name:
Ellen H. Hewitt
Title:
Parish Community Life Committee Chairperson ,~.. ~ J
2908 Scarsborough Dr., Richmond, vA ,':: ~:~23!i":;'
~ :. ~ :~~! 't!;..~ ~.t':'
Address:
Business Phone:
272-2948
Home Phone:
272-1324
, . '; !:I .,;'1' : ~" ~ i' I ;
, ' I, "'~ ': 'j , , .
STATE OF VIRGI~
. ~ /COUNTY OF _ "7. o-wi t :
Subscribed and sworn to before me,
4CftY/County and State aforesAid, this
, 'tit'
. '~.'~':'_, l~, ~~, -,~: i:" :'-'"
~ a Notary-Public in-Bnd for the
~ ,+~ r ~~~ ..r~ f:
~ ~., . ~ t . ,L .-~
My Commission Expires:
No
Jf!l2<~~ ~~~ 191
1 t . ~ . . . i .
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~ :,,~ ~
RESOLUTION
, ~; I .
4 I ~,.. ", ~:' _ . r ,
BE IT RESOLVED THIS L....l:... day of -.L.., 19.J...L (date resolution passed), that Ellen H. Hewitt
: i,.
is hereby authorized to apply to the Chesterfield County Board of
Supervisors for a &tft~raffle permit on behalf of this organization for the
~~G?~tU2Q &~ C?~
Authorl.zed l.gnature (Of i ~ '; cr OT D ector1
1992
. , 1
calendar year.
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Barbara E. King
Assistant County Attorney
County of Chesterfield
PO Box 40
Chesterfield, Virginia 23832-0040
Dear Ms. King:
.
Midlothlan Band Boosters
2211 Ermavedo Drive
Richmond, VA 23235
December 241 1991
Enclosed 1s a copy of a letter of transmittal to office
of Internal Audit, Chesterfield County, which accompanied
the filing of the 1991 Financial Report for raffle
activities conducted by Midlothian Band Boosters.
Also enclosed is an application by Midlothian Band
Boosters for a permit to conduct raffles in 1992. As you
know, the Boosters use proceeds from raffles to support the
activities of Midlothian High School Bands~ A $25~OO check
for the permit fee and Midlothian Band Boosters Constitution
and By-Laws are included.
Thank you for helping us in this mattere Best wishes
to you and your staff for a successful and satisfying New
Year.
cc: File
Filename:\WORKS\RAFFLE3.WPS/dlr
D id L. Ril
Treasurer
Midlothian Band Boosters
. '-
~
e
Mr, H. Louis Zammett
Director of Internal Audit
Office of Internal Audit
Chesterfield County
PO Box 40
Chesterfield, Virginia 23832-0040
Dear Mr. Zammett:
e
Mldlothian Band Boosters
2211 Ermavedo Drive
Richmond, VA 23235
December 24, 1991
Enclosed is the 1991 Financial Report for raffle
activities conducted by Midlothian Band Boosters.
I apologize for the delay in filing the Report, and I
appreciate your department calling me and mailing me the
Bingo-Raffle Administration Manual.
Our plans are to apply for a permit to conduct raffles
in 1992. As you know, proceeds from the raffles enable the
Boosters to support the activites of the Bands.
".,.
Best wishes to you and your staff for a successful and
satisfying New Year.
cc: Barbara E. King?
Assistant County Attorney7
File
Filename:\WORKS\RAFFLE2.WPS/dlr
,. .
,..
S'~YOU
avid L. Riley
Treasurer
Midlothian Band Boosters
.,. .
" l. ~ ..
.i.
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.
APPLICATION FOR It PERMII 'l'O CONDUCT BINGO GAMES OR RAFFLES
21Ie uDderl1gned applic.ation. purauant to 118.2-)1.0.1, !! !!9.. of the Code of Virginia, requests the Board of
Supervi8or. f?f Oleaterfield County to llsue . permit to conduct b1nso sames _t rafflea ~. or both _
during the ,qq1- c.alendar ye.ar. '%his appllc:.tion 18 for - new _ --.!':...r. ,renewal ~ per1Dlt. !n.
aupport of this appllcation9 the .ppl1cant offers the fol1ow1nR information und~r oath:
1.
AA J /A .;--/ RAn It 13 () tJ 5 lLT Y",S
Proper __ of oraanbaUonl rll'l1- v I h t'a.n (/ '" r< I'
. ./t>/ Chttrfe.,. C" 1~l7r l'A-rk~LIj
Mfdre.s of organization I. headquarters: PI/A /IJ!h Ian /Iff" Jtj,()~~ ~/j( If} f}, j/t.11 } t/ ~ 2-3/13.
2.
3.
~dresl were all records of receipts and di.bursements at'e peru.nently filed;
51Vht (. A-5 a6 ~ I/t (Z~)
4. lIame and address of owner of the property delerlbed in 3 .bove.
t-~t1.flI1 pi ci(~/u'II~/tl-
5. Address or addresses wbere bingo lames vl11 be held or raffle drawinSI conducted:
-IN C j, Itt fl!1" tp ;"I1Y ~rK WM!, I'1/Ji It' Ii /~Il, 1/4 2.3//3
NOTE: nus PERMIT IS VALID ONLY IJ !HE' ABOVE LOCAnON.
6.
Dates or days of week and time wen bingo lalDes or raffles will be held at the above address (es) :
frida..y et/Ut/~f5 I
d /3tJ ---I/J :~t) /tft
t ,';1 t; ;; H
rltl! I j ! Z
7.
%s.e patron. are admitted and aalel beC1n:
8.
Date .en organization va. founded:
9.
Ba. your organization been 1n ex1.tenet and aet regularly 111 a:.uterfiel~ County for two years
1aDedlately prior to ~k1ll1 this application? Yes ~ No
10.
18 your organization eurrently and bas your orlanlz:atlon always been operated in the past as a
llOn-profit organization'! Yes -1::::-. tic
11. Internal Revenue Code nc:tion for tAX .exempt atatu& "u Il'anted (if app 11 cab Ie) 5 tJ j (a) (z 2
U. State the apec1fic type and purpOlle or your orsanlntion: ,6'n.A.I?C-iA/ Ill? d ~t1rA--/
oS tvl'ftJf' f Ibr fln r;r-A.I}r> ".1 /(I-d!t' 1i/1l17 11/11, .5 cI,C>t7/
/;anA5 A.Jl~ t1kl//IAr j tLlt-J...5 '!b n/11;'l-t &t- rtc;din
,A.-h I' ~r or AA. AI1 c.. l- "r ..5 tt. "" ~ ·
13. If renewing. permit, were financial reports filed on time and in compliance with applicable legal
requirements? Yes ~ )10
14. List below gross receipts, if any, from all 80urces related to the operation of bingo lames or Instant
bingo by calendar quarter for the 12~onth period immediately prior to the date of this application:
1.8t qtr: S
()
2nd qtr: S
o
3rd qtr: S
CJ
4th qtr: S 0
15.
Officers of Organization:
~ame
.. Pre ai.den t I :;;;S. ~ IV,! Tr Ie r
Vice President: ""r'7. Jt1f1tt'1 ,(p!>$
'Se~retary: NrS. LI#;(11. J4I1Ie5
7reaaurer: /Yr. lJAtliA I(i Ie 7
Address '
2/~$ O.<p-:k.~'h9a.1e. La",~
/'11 ,t-/~ 1h/al1 p,t! Z.5I/3
2/1~ ,tfe~ ,..)/ /t:#. hl!t. Dr.
~,tf.I" Ii IA. 1. y.lt ;-31/3
1;?f!/3 t?/~HEJA e. ~ba.a...
/1/llo~f,llthi t/R 73/13
Z3-/ I e I"Jf1A f/~d 4> t:Jr.
If,''c J, hr "h q ~ V /I 2-J Z.-S $
Bus. Phone
Home Phone
----'
775" S'3b
~1j-~/57
37/-5S:71
7:J1.5?20
272-4S18
..
-: ......j ~ ......
l~. Member authorized within the or~anizatlon to be responsible for conduct and operat1~n oJ bingo &~es or
raf f1 es : HB1!Je : .1f'5, JAI?1~1{ ~JJ,J5 . Address: 2)/~ /Ie" fA / arlit Jr'i Hid Ie 1J,"1I1, r 1/ ZPI!'
Home Telephone Number 379-.557/ Business telephone Number: ·
17. Do you, and each officer, director and Dember of tbe organization fully understand the following:
A. It is a violation of law to enter into a contract with any person, firm, association, organization
(other than another qualified organization pursuant to 118.2.340.13 of the Code of V1r~1nia),!
partnership or corporation of any classification vhatsoever, for the purpose of organizing, !
aanaging or conducting bingo games or raffles? Yes ~ No I
-over-
cdl1668:C42
.
.
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B. the organi~atlon ~st maintain and file with the County's Internal Audit Department complete
records of receipts and disbursements pertaining to bingo games and raffles as required by State
and County Law, and that such records are subject to audit by the County's Internal Audit
Department? Yes ~ No_
c. 1l1e orge.nization must remit an audit fee of 1% of gross receipts with the Annual Financial Report
Dot later than November 1 unless gross receipts are less than $2,OOO? Yes ~ No
D. ':!he organization must furnish a complete list of its membership upon the request of the County
"Internal Audit Department or other designated representative of the Board of Supervisors?
Yes v.... No
E. Any organization found 1n violation of 118.2-340.10 of the Code of V1r~iniaJ authorizing this
pe~lt is subject to having such permit revoked and any organization or person, shareholder,
agent, member or employee of such organization Who violated 118.2.]40 or Article 1.1 of Chapter 8
of title 18.2 of the Code of Virli!ilnia, may be guilty of a felony? Ye~ ~,~ ~o_
F. !he organization must provide written notification to the County Internal Audit Department of any
change in elected officers or bingo chairperson during the calendar year covered by this permit?
Yes v No -
18. Your organization ~ attach a copy of the organizationrs charter, articles of incorporation, bylaws,
or other legal documents ~1ch deseribe the specific purposes for which the organization is chartered
or organized and must complete the Resolution below.
19. .Your organization ~ submit a check in the amount of $25.00 payable to Treasurer. Chesterfield County
as an application fee.
20. Additional pages Where necessary to fully complete this application may be attached.
21. Have you and each officer of your organization read the attached permit and do you and each officer
agree on behalf of the organization to comply ~th each of the conditions therein?
Yes. V No
22. Submit this application to the Chesterfield County Attorney1s Office by mail to: P. O. Box 40,
Chesterfield, Virginia 23B32 or by hand to: Route 10 and Lori Road~ Administration Bldgf Room 503.
23. I hereby swear or affirm under the penalties of perjury as set forth in 118.2-434 of the ~
Virginia" that. 811 of the above questions have been compJ.ete ',y .answered and that All the s.tatement s
herein are true to the best of ~ knowledge~ information and belief?
<:::-1
Signature of Applicant:
WIINESS the following signatures
fitle:
JI'!V;,i t. tihl
Tr~ A-5 lA..r!.-r
'2ri / I c Ii?? tfI V ~ p( {J LJ r/I/ 6 . I ,f /Ch rno IZ~ t/ ,If. 2--.} ? 3 ;;
Name:
Address:
Business Phone:
7?~ -;, ?~~
Home Phone: Z12..4>19
SIA1'E OF VIRGINIA
CIIY/COt1N!Y OF a~mol)d to-wit:
Subscribed and sworn to before me, fnellnde> Aiblf!n , a Notary Public in and for the
City/County and State aforesAid. this 2'3 Pi day of D.ec. ,19..!3..l-.
~f)~
i;O~dry Public'
My Commission Expires: q - ~D - 9 3
RESOLUTION
liE IT RESO~ VED THIS I). day of #6/1thl)er, 19.2.L (da te reso lu t ion pas sed). that ~ /111 J d L, I<. II e '/
is hereby authorized to apply to the Chesterfield County Board of
Supervisors for a bingo/raffle permit on behalf of this organization for the J;?1;? calendar year.
cd11668:C42
<...
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CONSTITUTION AND BYLAWS
ARTICLE I: NAME
The name of this organization shall be called the Midlothian High School
Band Boosters.
ARTICLE II: DEFINITION
BAND: Is defined as marching band (musicians, drill team, color guard,
majorettes, pam pons and any other marching auxiliary unit), stage
band, concert band and symphonic band.
ARTICLE III: OBJECTIVES
The objectives of this organization shall be: To promote appreciation and
performance, maintain morale, and to establish a fund for the needs of the
band.
ARTICLE IV: MEMBERSHIP
SECTION 1 Active Member: Is any person interested in the progress of
the band. The categories for membership are as follows:
Eighth Noter $12.50
Half Noter
$50.00
$100.00
Quarter Noter $25.00
Whole Noter
SECTION 2: The Midlothian High School principal, marching band
auxiliary squad sponsors and band director shall be considered automatic
members.
ARTICLE V: OFFICERS AND ELECTIONS
SECTION 1: The officers of this organization shall consist of a
President, Vice-President, Recording Secretary, Corresponding Secretary and
Treasurer~
SECTION 2: The President shall appoint a nominating committee of four
members. This committee shall report a slate of officers at the April
meeting. Additional nominations may be made from the floor.
SECTION 3: The election shall be by show of hands, unless more than
one candidate is seeking the same office. In the case two or more people
seek the same office, the vote shall be by ballot. A majority vote of
those present is necessary for election.
SECTION 4: The term of office shall be for one year. No member shall
be eligible to serve three consecutive terms in the same office. Officers
shall assume their office at the close of the school year.
(REVISED 4/9/90)
. ,. ~...~
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SECTION 5: If any office becomes vacant during the year, the Executive
Board shall appoint a replacement.
ARTICLE VI: DUTIES OF OFFICERS
SECTION 1: The President shall preside at all meetings of the
organization, appoint all committees and shall be an ex-officio member of
all committees, and shall have authority to act for the organization in
making emergency decisions.
SECTION 2: The Vice-President shall assis,t the President and shall
assume all duties of the President in his/her absence. The Vice-President
shall also act as Ways and Means chairperson.
SECTION 3: The Recording Secretary shall keep the records, minutes and
attendance of all meetings. Old records and complete books shall be kept
in the band director's office. The Recording Secretary shall also serve as
Publicity chairperson.
SECTION 4: The Corresponding Secretary shall be responsible for
handling incoming and outgoing correspondence. This includes meeting
notices, newsletters and other mailings. The Corresponding Secretary will
record minutes of meetings in the absence of the Recording Secretary.
SECTION 5: The Treasurer shall be the custodian of the organization's
funds and shall make disbursements for items passed on by the organization
or by the Executive Committee. All checks must be signed by the Treasurer.
The Treasurer shall file all receipts and keep a balanced account in the
name of the organization. He/she shall make a full report to the
organization of all funds at least once a year, and shall keep full and
accurate books of the account which shall be the property of the
organization. The books shall be available for inspection by members upon
request.
The books shall be reviewed at the end of the school year by a committee
appointed by the President. A written report shall be sent to the
principal, outgoing President, incoming President and the band director.
ARTICLE VII: STRUCTURE OF THE ORGANIZATION
SECTION 1: The Executive Committee shall consist of the elected
officers and the band director. They are authorized to make decisions when
it is not feasible for the entire Executive Board to meet.
SECTION 2: The Executive Board shall consist of the Executive
Committee, Chairpersons of Standing Committees and Auxiliary Squad
sponsors. It shall plan and carry out activities to promote the welfare of
the band. Ideally all bands and auxiliary squads will be represented on
this board.
(REVISED 4/9/90)
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SECTION 3: Standin~ Committees:
Ways and Means
Membership
Chaperons
Telephone
Hospitality
Uniforms
Field Show
Historian
Nominating
and additional committees as the need arises.
ARTICLE VIII: MEETINGS
SECTION 1: The general membership meeting shall be held the second
Monday, in September, October, November, February and April, at 7:30 PM in
the band room, or as deemed by the Executive Board.
SECTION 2: The Executive Board shall meet one week prior to the
general meeting or as deemed necessary.
SECTION 3: Business shall be conducted by the majority vote of those
present.
ARTICLE IX: AMENDMENTS
SECTION 1: The constitution and bylaws may be amended by a majority
vote of the members present at any regular general membership meeting. The
amendmenta must have been presented prior to the regular general membership
meeting of the organization.
ARTICLE X: PARLIAMENTARY AUTHORITY
SECTION 1: The rules contained in Robert's Rules. of Order, Revised
shall govern this organization in all cases in which they do not conflict
with the rules of this organization.
~
(REVISED 4/9/90)
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STANDING RULES
1. No wotk shall be undertaken or moneys distributed or commitments made
without the approval of the Executive Committee or the Executive Board.
2. The President or his/her appointed representative shall be the official
representative of the organization at all meetings where a
representative is required.
3. The Executive Committee shall prepare a budget for the year to be
presented at the April general membership meeting.
4. Minutes shall be prepared and sent to the President one week after the
meeting. The President will forward the correct copies to the band
director, principal and Vice-~resident.
5. Paper drive income is designated for the scholarship fund. At least
one recipient should be an auxiliary squad member. Students must apply
in April. The President shall appoint a committee to select the
recipients.
6. Each officer and committee chairperson shall keep an ongoing file to be
turned in to the President at the end of the school year. He in turn
will pass it on to the officer or chairperson. Each year an annual
report will be added to this file by the current office or chairperson.
7. Contributors of $100.00 or more will, have their name inscribed on a
special plaque at Midlothian High School. Booster members will not be
asked for donations at Midlothian Band concerts.
8. At the Symphonic Band Concert in May, the members of the Marching Band,
including Auxiliary squads will receive letters (or bars) paid for by
the Boosters. The band director determines the recipients based on the
criteria: members who attend band camp, all football games, parades,
competitions, concerts and festivals without any unexcused absences.
9. The Marching Band uniforms are the responsibility of the Band
Boosters. A contract signed by student and parent will be used to
issue these. Individual pieces will be itemized and the terms will be
an agreement to maintain in clean condition and returned at end of year
or be assessed the cost.
10. The Boosters will collect from the parents of each Marching Band member
a 12 pack of soft drinks to be distributed during football games, etc.
11. Executive Committee and Executive Board members must be members of th~
Band Boosters.
12. Each year a minimum of $1000 of the budget will be added to our
established uniform fund for future replacement.
(REVISED 4/9/90)
.. .
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
7.D.4.
MEETING DATE: .TrlnlJ;Jry R, 1992
ITEM NUMBER:
SUBJECT;
State Road Acceptance
COUNTY ADMINISTRATORt S COMMENTS:
R~ fll'jJ'2~
SUMMARY OF INFORMATION:
The Commonwealth Transportation Board requires all Boards of
Supervisors to request, by resolution, what roads are eligible
for inclusion into the State highway system. This process starts
with the submission of road and drainage plans to the Department
of Environmental Engineering and Virginia Department of
Transportation. Once the plans are approved for construction,
the subdivision is recorded. This allows building permits to be
issued by the Building Inspection Department.
After there are enough qualifying homes (VDOT requires three
occupied dwellings per street), the developer will request. a
discrepancy list from VDOT I Environmental Engineering and the
Utilities Department. The developer then completes the
discrepancies, if any, and obtains a letter from VDOT,
Environmental Engineering and Utilities stating the roads have
been completed per the approved plans. The subdivision section
is then placed on the Board Agenda for final approval.
The appropriate. information is. then forwarded to VDOT, by
Environmental Engineering, and then the Commonwealth Transporta-
tion Board Formally assigns the Route numbers to the new streets.
ATTACHMENTS: YES Ii
NO [J
PREPARED BY~ J?JJ;/1!c-C4~
Richard ~MCElfish, F.E.
Director
Environmental Engineering
(continued. on next page)
SIGNATURE:
~
COUNTY ADM I NI STRATOR
00 298
808-9891
,
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Board Agenda Item
Environmental Engineering
Page Two
Subject: State Road Acceptance
It is at that point that the VDOT officially takes over the
streets for maintenance of potholes, snow removal, maintenance of
culverts, roadside ditches, etc.
The following are those subdivisions that have been approved for
State acceptance by VDOT, Environmental Engineering and the
Utilities Department.
Matoaca:
Bailey Ridge Estates, Section C
Windy Ridge, Phase I
Windy Ridge, Phase II
00 299
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TO:
FROM:
SUBJECT:
MEETING DATE:
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MEMORANDUM
Board of Supervisors
Environmental Engineering
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State Road Acceptance - Bailey Ridge Estates,
Section C
January 8, 1992
Bailey Woods Drive
Bailey Woods Lane
Parrish Branch Road
Parrish Branch Circle
New Forest Trail
New Forest Court
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MEMORANDUM
TO: Board of Supervisors
FROM: Environmental Engineering
SUBJECT: State Road Acceptance - Windy Ridge, Phase I
MEETING DATE: January 8, 1992
Windy Ridge Road
Windy Ridge Drive
Windy Ridge Terrace
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MEMORANDUM
TO: Board of Supervisors
FROM: Environmental Engineering
SUBJECT: State Road Acceptance - Windy Ridge, Phase II
MEETING DATE: January 8, 1992
Windy Ridge Road
Windy Ridge Terrace
Windy Ridge Court
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7,D,5:
CHESTERFIELD COUNTY
BOARD OF SUPE RV I SORS
AGENDA
MEETINGDATE~ January 8, 1992
ITEM NUMBER~
7.D.5.
SUBJECT:
Consider Acceptance of Gift from J. C. Penney, Inc. of
Video Equipment for Use by Commonwealth Attorney's
Office
COUNTY ADMINISTRATOR.S COMME'NTS:
R~ IJ~
SUMMARY OF INFORMATION:
J. C. Penney, Inc. has offered to donate to the County a 19"
VCR player/monitor for use by the Commonwealth Attorney's Office
in prosecuting criminaL offenses. The equipment will allow the
Commonwealth Attorneys to play videos in court of drunk driving
arrests, shoplifting, confessions, and the like. The equipment
will also be.made available to the Circuit and General District
Courts for their use.
Staff recommends that the gift be accepted by the County for
use by the Commonwealth Attorney's Office.
PREPARED BY~
~~
ATTACHMENTS: YES 0
NO ~
Steven L. Micas
County Attorney
0600:1729:b44
SIGNATURE:
~
COUNTY ADMINISTRATOR
00 303
BOS~9891
II.D,~
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CHESTERFIELD COUNTY
BOARD OF SUPE RV I SORS
AGE NDA
MEETING DATE:
January 8, 1992
ITEM NUMBER:
7.D.6.
SUBJECT:
Agreement for Maintenance of a Storm Water- Drainage System
and Best Management Practice Facility for Point of Rocks
Estates, Sections 1 and 2.
COUNTY ADMINISTRATOR- S COMMENTS:
R~~ tJ
SUMMARY OF INFORMATION:
Stormwater runoff from developing area t s poses two concerns.
First, development tends to change the hydrologic characteristics
of a given watershed, affecting the volume and runoff rate which,
if not managed, can cause considerable downstream damage.
Secondly, evidence indicates that this runoff may. be more
harmful, from a pollution standpoint, to state waters than sewage
or industrial discharges. Stormwater management facilities
combined with Best Management Practices (BMP's) are utilized to
lessen the water quality and quantity impact caused by stormwater
runoff.
Best Management Practices (BMP) refer to those controls
that have been proven in the past to be effective and may
include structural (pond and lakes) and non-structural
facilities such as maintenance operations and procedures,
management techniques and reduction of paved surfaces.
Stormwater management facilities (structural BMP's) are
commonly useq to attenuate the peak runoff rate of
stormwater and provide for precipitation of suspende~
(Continued on next page)
ATTACHMENTS: YES ~
PREPARED BY~ ~Jn 1:1te-M ~
Ri~hard/~:-~~ElfiSh, P.E.
Director .
Environmental Engineering
NO 0
SIGNATURE:
~
COUNTY ADMINISTRATOR
00 304
B05-9891
."
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Board Aqenda Item
Environmental Engineering
Page Two
SUBJECT: Agreement for Maintenance of a Storm Water Drainage
System and Best Management Practice Facility for
Point of Rocks Estates.
particles or sediment.
of three general types
or infiltration.
This is accomplished through the use
of facilities, detention, retention,
1. A detention facility detains stormwater for a given
period of time in order to release it at a rate that
will not exceed any downstream capacities or otherwise
cause erosion. These facilities are normally dry
except during rain events and shortly thereafter.
2.
A retention facili ty serves the same
detention facility except that there
pooling of water (lake or pond).
purpose as a
is a permanent
3 .
An infiltration facility allows allows
soak into the ground and, thus, requires
soil types that are normally only found
portions of the County.
stormwater to
specific sandy
in the eastern
The County's involvement in storrnwater management is driven
by a variety of forces, among which are: state erosion,
sediment control requirements and the Chesapeake Bay
Preservation Act (CBPA), the EPA National Pollutant
Discharge Elimination System (NPDES) mandates, Flood Plain
Management Ordinance and Upper Swift Creek Ordinance.
Ultimately, the purpose of this involvement is to prevent
loss of life or property and deterioration of water quality
within, around, and downstream of development.
A large maj or i ty of all ponds and lakes constructed in both
commercial and residential settings over the last fifteen
(14+) years are designed for either water quantity and/or
quality control. We currently have seventy-three (73)
approved and constructed structural Best Management
Facilities.
This board agenda item is for the Board of Supervisors to allow
staff to proceed with the execution of a Storm Water Management
System and Best Management Practice (BMP) Facilities Maintenance
and Indemni- fication Agreement with Point of Rocks Conununity
Association Incorporated in a form approved by the County
Attorney.
00 305
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Baord Agenda Item
Environmental Engineering
Page Three
Subject: Agreement for Maintenance of a Storm Water Drainage
System and Best Management Practice Facility for Point
of Rocks Estates.
BACKGROUND:
A design to retrofit an existing storm water management facility
in Point of Rocks Estates to achieve the required pollutant
removal was approved by the Environmental Engineering Department
to enable this project to meet Chesapeake Bay Criteria.
Chesapeake Bay Preservation Act regulations require that the BMP
Facility be periodically maintained in order to continue its
function and such maintenance be ensured by a maintenance
agreement, bond or other assurance satisfactory to the Director
of Environmental Engineering.
The maintenance agreement consists primarily of a final inspec-
tion report, preventive maintenance inspections every three (3)
years and an Indemnification Agreement for the County. The
responsibili ty for the integri ty of the basins falls wi th the
developers of the property and any subsequent owners. The
County's only involvement is to assure that the maintenance
agreement is being followed by the owner.
The agreement has been approved, as to form, by the County
Attorney's Office and has been executed by the owner.
DISTRICT: Bermuda
RECOMMENDATION:
Staff recommends that the Board authorize the County Administra-
tor to execute the Agreement for the Maintenance of Stormwater
Drainage Systems and Best Management Practice (BMF) Facility with
Points of Rocks Community Association Incorporated as approved by
the County Attorney's Office.
00 306
#.~
I p, 1,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
,-.--
;/
7.D.7.
MEETING DATE:
Januarv Sit 1992
ITEM NUMBER:,
SUBJECT:
Acceptance of Donation of Park Land on Walton Bluff
Parkway
COUNTY ADMINISTRATOR' 5 COMMENTS:
R.. J A - ~ a.JUL ,.AttJ ec>>t.a-~
a4-~* ~ k~~ AA,l ~ I~~ C:~
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SUMMARY OF INFORMATION:
The Board of Supervisors is requested to authorize the County
Administrator to execute a Deed of Dedication accepting 18.1
acres of property from the M1dloth1an Company.
BACKGROUND:
The 18.1 acre site is adjacent to Queensgate Rd. and Walton Bluff
Parkway and includes a small portion of the northern end of Izaak
Walton Lake. The site would be used for passive recreation which
could include a trail and picnic facilities. The M1dloth1an
Company has requested that the property transfer be made by
January 15, 1992 because the company 1s being dissolved.
ATTACHMENTS: 8
cont1d
NO m
PREPARED BY: u~~
Mill a rd D. II P e t~ II - S t it h, Jr. .
Director of Parks and Recreation
SIGNATURE:
~
COUNTY ADMINISTRATOR
00 30'7
805-9891
....~ ~". ,~~,-;Jio.
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Donation of Park Land on Walton Bluff Parkway
January 8, 1992
page 2
RECOMMENDATION:
Staff recommends that the Board of Supervisors authorize the County
Administrator to execute a Deed of Dedication with M1dloth1an
Development Company to accept the 18~1 acre parcel~
00 308
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MIDLOTHIAN COMPANY
December 30, 1991
Mr. Pete Sti t.h
Parks & Recreation Department
Chesterfield County
P..O. Box 40
Cllesterfield, Va 23832
Dear Pete:
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Enclosed. is the original D~ed of Dedication between Midlothian
Company and. the. County of Cheste.r.field. for 18.~ 1 acres. locatedr on
the south line of Queensgate Road. I have~ also enclosed a Deed
of Partial Release releasing: this property from Crestar.1s
mOl..tgage ..
It is very important that this Deed. be. dedicated prior to
January 15, 1992, as, .we are dissolving, Midlothian Company.
1 am awaiting your response. on the. lease agreement for the
Coalfield Soccer Conlplex"
Sincere
~
E. Bryson Powell
Enclosures
1 Park West Circle, Suite 100 · P.O. Box 126 · Midlothian, Virginia 23113
804.794-4464 · 804-794-6523 (FAX)
00 309
/..1
7, 0, ~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEET ING DATE~ anuary 8, 1992 ITEM NUMBER: 7 . D. 8 .
SUBJECT; Request for permission to Install Buried Cable within
County Property
COUNTY ADMINISTRATOR'S COMMENTS:
RQ.c~d A~
SUMMARY OF INFORMATION:
Chesterfield Cable has requested permission to install buried cable
and appurtenances on County property known as County Fire Station
No . 14 , Ioea ted on West Hundred Road, wi thin .the area shown on the
attached map. This cable will provide service to the new Lowe t s
Store in Breckenridge Shopping Center.
RECOMMENDATION:
Staff requests the Board to grant Chesterfield Cable permission to
install buried cable on County property known as County Fire Station
No. 14, located on West Hundred Road; Subject to the execution of a
license agreement.
DISTRICT: Bermuda
ATTACHMENTS:
YES'
NO C
~EFMar=a~A? ~~
for' - llis W. Pope, Manager
Right of Way Division
Department of Utilities
SIGNATURE:
~
COUNTY ADMINISTRATOR
00 310
805-9891
."
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VI\; iN i-.r X ~ l\. ~-J.. \.,; 1"1
REQUEST FOR PERMISSION TO INSTALL BURIED CABLE WITHIN
COUNe PROPERTY (FIRE STATION . 14)
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CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGENDA
MEETING OATE~anuary 8, 1992
7.D.9.
ITEM NUMBER:
SUBJECT: Acceptance of a Parcel of Land along Buford Road from
Trustees of Stony Point Reformed Presbyterian Church
COUNTY ADMIN IS TRATOR t S COMMENTS:
Refr)~d f-J~rN'of
SUMMARY OF INFORMAl ION:
Staff requests the Board to accept the conveyance of a parcel of
land containing .06 acre along Buford Road, from Trustees of Stony
Point Reformed Presbyterian Church, and to . authorize the County
Administrator to execute the necessary deed.
BACKGROUND:
It is the policy of the County to acquire right of way whenever
possible through' development to meet the ultimate road width as
shown on the County Thoroughfare Plan. The dedication of this
parcel conforms to that plan, and will decrease the right of way
costs for road improvements when constructed. '
RECOMMENDATION:
Staff recommends that the Board accept the conveyance of this right
of way and authorize the County Administrator to execute the
necessary deed.
DISTRICT: Midlothian
ATTACHMENTS:
YES'
NO C
PREPARED ~ ~ ~d~
'J
for willis W. Pope, Manager
Right of Way Division
Department of Utilities
SIGNATURE:
~
COUNTY ADMINISTRATOR
BQS.9891
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V ll.;lN 1-1"' Y SKH'I'CH
ACCEPTANCE OF A PARCEL OF LAND ALONG ~~ORD ROAD
~~:ROM-'TRUSTEES .TONY POINT REFORMED PRE~ERIAN CHURCH
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE~anuary 8, 1992
7.D.10.
ITEM NUMBER;
SUBJECT: Acceptance of a Parcel of Land along Branchway Road from
Burger King Corporation
COUNTY ADMINISTRATOR'S COMMENTS:
R~J
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SUMMARY OF INFORMATION:
Staff requests the Board to accept the conveyance of a parcel of
land containing 0.032 acre along Branchway Road, from Burger King
Corporation, and to autho.rize the County Administrator to execute
the necessary deed.
BACKGROUND:
Dedication of thi~ right of way is a site plan requirement for Tuffy
Muffler and improvements were constructed ,within the right of way by
Burger King Corporation.
RECOMMENDATION:
Staff recommends that the Board accept the conveyance of this right
of way and authorize the County Administrator to execute the
necessary deed.
DISTRICT: Midlothian
ATTACHMENTS:
YES I
PREPARED
for
Wl lis W. Manager
Right of Way Division
Department of Utilities
NO D
SIGNATURE =
COU~NISTRATOR
00 316
805-9891
v ll;l.Nl..r Y :Sl\.J5-.r\.;tt
ACCEPTANCE OF A PARCEL OF LAND ALONG BRANCHWAY ROAD
.M BURGER KING CORPORATle
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Scale: /":30'
Job No.: /31-04-7
· PLANNERS. ARCHITECTS. ENGINEERS. SURVEYORS.
501 Branchway Road . Suite 1 00 . Richmond, Virginia 23236 . 794-0571 . Fax 794-2635
1514 East Parham Road . Richmond. Virginia 23228 . 262-6046 . Fax 264-3037
R"EFl..ECTINCii TOh4QF1'AOW
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CHESTERFIELD COUNTY
BOARD OF SUPERVl SORS
AGENDA
MEETING DATE~anuary 8, 1992
ITEM NUMBER:
7.D.ll.
SUBJECT: Acceptance of a Parcel of Land along Geni to Road from
Cloverhill Industrial Park, Inc. .
COUNTY ADMINISTRATOR' 5 COMMENTS:
RfI-~ 1I1r~
SUMMARY OF INFORMATION:
Staff requests the Board to accept the conveyance of a parcel of
land containing 0.181 acre along Genito Road, from Cloverhill
Industrial Park, Inc., and to authorize the County Administrator to
execute the necessary deed.
BACKGROUND:
It is the policy of the County to acquire right of way whenever
possible through' development to meet the ultimate road width as
shown on the County Thoroughfare Plan. The dedication of this
parcel conforms to that plan, and will decrease the right of way
costs for road improvements when constructed. .
RECOMMENDATION:
Staff recommends that the Board accept the conveyance of this right
of way and authorize the County Administrator to execute the
necessary deed.
DISTRICT: Clover Hill
ATTACHMENTS:
YES "
NO []
PREPARED
for Wi lis W. Pope, Manager
Right of Way Division
Department of Utilities
SIGNATURE:
~
COUNTY ADMINISTRATOR
00 319
805-9891
Y 1 \.j lA 1-.1- I ~.l\..r., -~- ~ n
ACCEPT,ANCE OF A PARCEL OF LAND ALONG GENITO ROAD
--. FROM VERHIIJ.. INDUSTRIAL PAR NC.
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CLOVERHILL INDUSTRIAL PARK INC~
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TAX MAP NO.," 48-17 (1) 7
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PLAT SHOWING 0.181 ACRE OF
LAND LYING ON THE SOUTH LINE
OF GENITO ROAD TO BE DED/CA TED
TO THE COUNT-Y-OF CffES-TERFIELD
CLOVER HILL DIS-TRICr * CHESTERFIELD COUNTY VIRGINIA
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J.K TIMMONS & ASSOCIATES, F..C.
ENGINEERS · ARCHITECTS · SURVEYORS
711 N. COURTHOUSE RD.
8803 STAPLES MILL RD~
4411 CROSSINGS BL \10. .
DA TE:: JUNe 21, 1991
DRAWN Bt:. T:HOUSTON
CHECKED BY: Me
JOB .NO.: 61507
RICHMOND, VA
HENRICO co.~ VA
PRINCE GEORG~ VA.
SCALE: '.:;SO~
PREVIOUS JOB NO~
CALC~ CHK.: /W'~
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CHESTERFIELD COUNTY
BOARD OF SUPE RV I SORS
AGENDA
:f ~ . ~
MEETING OATE?anuary 8, 1992
ITEM NUMBER;
7.D.12.
SUBJECT; Acceptance of a Portion of Village Square Parkway from
Investors Woodlake Development Corporation, A Virginia
Corporation
COUNTY ADMINISTRATOR1S COMMENTS:
Re.c.~cl A~
SUMMARY OF INFORMAT ION:
Staff requests the Board to accept the conveyance of 2.155 acres of
land for Village Square Parkway, Phase II, and to authorize the
County Administrator to e~ecute the necessary deed. This extension
of Village Square Parkway will serve Hickory Grove and Manor Gate
Subdivisions.
RECOMMENDATION:
Staff recommends "that the Board accept this conveyance and authorize
the County Administrator to execute the necessary deed.
DISTRICT: Matoaca
ATTACHMENTS:
YES r;('
NO Cl
PREPARED BY~ 7A-/~~ -u//4~
Willis W. Pope, Manager
Right of Way Division
Department of Utilities
SIGNATURE:
~
COUNTY ADMINISTRATOR
00 322
808.9891
<"I
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ACCEPTANCE OF A PORTION OF VILLAGE SQUARE PARKWAY
zJ ,,~ FROM meTORS WOODLAKE DEVELOP. CORP.
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CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGENDA
MEETING OATE~anuary 8, 1992
7.0.13.
ITEM NUMBER;
SUBJECT; Acceptance of a Parcel of Land along Indian Hills Road
from Schofield No.5, Inc.
COUNTY ADMINISTRATOR'S COMMENTS:
Re-~ A?rav-r;/
SUMMARY OF INFORMATION:
Staff requests the Board to accept the conveyance of a parcel of
land 10' in width, adjacent to and parallel with the southern right
of way line of Indian Hills Road, from Schofield No.5, Inc., and to
authorize the County Administrator to execute the necessary deed.
BACKGROUND:
It is the policy of the County to acquire right of way whenever
possible through' development to meet the ul timate road width as
shown on the County Thoroughfare Plan. The dedication of this
parcel conforms to that plan, and will decrease the right of way
costs for road improvements when constructed. .
RECOMMENDATION:
Staff recommends that the Board accept the conveyance of this right
of way and authorize the County Administrator to execute the
necessary deed..
DISTRICT: Matoaca
ATTACHMENTS:
YES rI
NO [J
PREPARE 'd~",
for Willis W. Pope, Manager
Right of Way Division
Department of Utilities
SIGNAl URE =
r/&If
COUNTY ADM I NI STRATOR
00 325
808-9891
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ACCEPTANCE OF ~ PARCEL OF LAND ALONG IND~ HIT.J..S ROAD
, .ROM SCHOFIELD NO.5, INC..
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BY THE FLOOD INS CE RATE MAP COMMUNHY-PANEL ~UMBEA ~035- 0124.0
EFFECTIVE DA T~ 3 ~ liD - 63.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
"
MEETING DATE?anuary 8, 1992
"ITEM NUMBER;
7.D.14.
SUBJECT; Conveyance of an Easement to C&P Telephone Company
COUNTY ADMINISTRATOR'S COMMENTS:
R U!.-~ cl. AI'fh-~
SUMMARY OF INFORMATION:
C&P Telephone has requested that the County grant a 15' easement to
install cable and appurtenances on County property acquired for the
Bermuda Hundred Sewage Pump Station. This request is necessary in
order to provide a critically needed telephone service upgrade in
the Bermuda Hundred area.
The property on which the Bermuda Hundred Sewage Pump Station will
be built was conveyed to the County by Philip Morris, Inc. C&P had
earlier approached Philip Morris... seeking ,an easement in this area.
At that time, the exact location and siz~ of the site needed for the
sewage pump station had not beenl finalized. Philip Morris .did not
want to grant an easement to C&P which might conflict with the final
site location, but preferred to proceed with conveyance of property
to the County. The County would then in turn grant an easement to
C&P. Staff has been aware of C&P's planned upgrade for some time,
and has worked with C&P personnel to determine a location for the
necessary equipment that would in no way hinder operation and
maintenance of the sewage pump station by County personnel. Staff
recommends approval of this request.
llis W. Pope, Manager
Right of Way Division
Department of Utilities
ATTACHMENTS:
YES J
NO [J
SIGNATURE:
C~MINISTRATOR
00 328
805-9891
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Board Agenda
January 8, 1992
Page 2
RECOMMENDATION:
Staff recommends that the Board authorize the Chairman of the Board
and the County Administrator to execute the easement agreement with
C&P Telephone Company for a 15' easement at the Bermuda Hundred
Sewage Pump Station site on Bermuda Hundred Road.
DISTRICT: Bermuda
00 329
V ll.;lN 1-1.- Y :Sl\.~".r\';11
CONVEYANCE OF AN EASEMENT TO C&P TEL!P~~NE COMPANY
" =. AT BE~ HUNDRED SEWAGE PUMP ST...ON SITE
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: Januarv 8. 1992
ITEM NUMBER:
7e:
SUBJECT:
Revision to Public Hearing Date for Zoning Case No.
91SN0249 (HMK) from February 26, 1992 to February 12,
1992
COUNTY ADMIN IS TRATOR' 5 COMMENTS:
SUMMARY OF INFORMATION:
Supervisor Barber has expressed a _ desire to remand Zoning
Case No. 91SNO 249 (HMK) to the Planning Conuniss ion for further
consideration prior to action by the Board of Supervisors.
Because the matter is currently scheduled for a public hearing
for February 26, 1992, the Board cannot offically dispose of the
case until the public hearing. In order to facilitate an early
consideration of the zoning, the Board should change the public
hearing date ~or'Zoning Case No. 91SN1249 (HMK) from February 26,
1992 to February-12, 1992 and express its intention to officially
remand the case 'to the Planning Commission at that February 12,
1992 public hearing. The applicant has indicated to Mr. Barber
tllat it has no objection to advancing the case on the Board's
agenda for the purpose of remanding it to the Planning
Commission.
Recommendation: Staff recommends that the Board direct
staff to take the necessary action to delete Zoning Case No.
91SN0249 (HMK) from the February 26, 1992 agenda and add the case
to its February- 12, 1992 meeting agenda for the purpose. of
remanding the -cape to the Planni:E::i::iOS~. ~UO
Steven L. Micas
County Attorney
ATTACHMENTS: YES 0
0803:6032:30
NO 0
SIGNATURE =
COUNTY ADMINISTRATOR
') 805-9891
11.
.>
MEr T ING DATE:
REPOR'r ON:
<?~ A r
CHESTERFI ELD,~/ COUNTY
BOARD OF SUPERVISORS
AGENDA
REPORTS .
January 8, 1991
8. A.
status of General Fund Balance, Reserve for Future
Capital Projects, District Road and street _~ight
Funds, Lease Purchases'
ATTACHMENTS: YES"
NO 0
SIGNATURE:
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C~~;~bM1NISTftATOR
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CHESTERFIELD COUNTY
GENERAL FUND BALANCE
December 19, 1991
Board
Meeting
Date Description Amount Balance
07/01/91 FY92 Beginning Fund
Balance $15,426,215
08/28/91 Loan to Midlothian Vol-
unteer Fire Dept. for
building addition ( 45,000) 15,381,215
10/23/91 Appropriated funds for
temporary position in
Planning Dept. for
Riverfront Plan research
contingent upon $150,000
to $250,000 match from
private sector 50,000) 15,331,215
12/11/91 Approriated funds for FY92
lease agreement for Coal-
field Soccer Complex ( 13,000) 15,318,215
gfbal
00 333
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Board
Meeting
Date
11/22/89
12/13/89
06/30/90
06/13/90
06/27/90
06/27/90
12/12/90
06/30/91
03/13/91
07/01/91
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CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
TRADITIONALLY FUNDED BY DEBT
December 31, 1991
Description
Amount
FY89 Excess revenue
$2,119,900
FY90 Budgeted addition
1,881,500
Designation from June 30,
1989 Fund Balance
1,500,000
Purchase of land-Cogbill Road 630,000)
Purchase building at 6701
West Krause Road 400,000)
Budgeted addition of excess
revenue 2,100,000
Purchase medical building for
future library site 735,000)
Funds to purchase land for
park on Lake Chesdin 600,000)
Budgeted but not appropriated
funds to purchase land for
school and park sites (2,000,000)
Fill dirt for cover repair
at Fort Darling Landfill 180,000)
Budgeted addition from FY91
revenues 4,000,000
Designated but not appropriated
funds to cover construction
contract for MH/MR/SA building
if bonds are not sold in
fall, 1991 (1,806,800)
Regional Jail Authority as
approved in the FY92 Adopted
Budget (which will be reim-
bursed) (1,000,000)
Balance
$2,119,900
4,001,400
5,501,400
4,871,400
4,471,400
6,571,400
5,836,400
5,236,400
3,236,400
3,056,400
7,056,400
5,249,600
4,249,600
-00 ,334
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08/28/91 Provide funding for improve-
ments at Northern Area Landfill
to allow reallocation of
General Fund dollars to
recycling programs 315,000) 3,934,600
08/28/91 Additional funding for
Bon Air Library expansion 275,500) 3,659,100
08/28/91 Add back MH/MR building
funds which were previously
deducted for construction 1,806,800 5,465,900
11/27/91 Appropriated funds for T.V.
arraignment equipment but
holding in reserve account
until prices and all costs
are confirmed 115,000) 5,350,900
The June 30, 1991 ending balance is an unaudited figure. When the
audited figure is available, the reserve balance will be adjusted.
rfcip
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Prepared by
Accounting Department
December 31, 1991
SCHEDULE OF CAPITALIZED LEASE PURCHASES
Date
Lease
Purchase
Began
Descriution
Original
Lease
Purchase
Amount
Date
Lease
Purchase
Ends
Outstanding
Balance
12/31/91
APPROVED AND EXECUTED
12/83 Copiers $ 30,500 8/92 $ 5,084
7/87 School Vehicles 259,500 6/92 25,363
7/87 School Telecommunications
Equipment 239,046 7/92 32,977
10/87 Jail Addition 245,385 12/01 191,836
Data Processing 1,839,219 1,437,848
Human Services 4,489,377 3,509,668
Courts Building 16.796.019 13.130.648
23,370,000 18,270,000
6/88 800 MHz Equip~ -
Rescue Squads 85,000 6/93 28,408
BOO MHz Equip~ -
Sheriff 140,000 46,572
Fire Pumpers 264,000 88,015
Fire Station Apparatus
and Furnishings 1,428,000 248,640
A T & T Phone Equip. 946,400 305,486
Filing System-
Treasurer 40.000 9,014
(Unallocated) 83~600 0
2.987,000 726,135
00 337
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Date Original Date
Lease Lease Lease Outstanding
Purchase Purchase Purchase Balance
Began Descriptions Amount Ends 12/31/91
10/88 School Copier $ 21,600 9/93 $ 9,148
12/88 Airport State Police
Hangar Additions 128,800 110,397
and County Warehouse 331.200 12/00 283.877
460,000 394,274
3/89 Geographic Information
System. (uGIsn) -
Automated Mapping
System 3,095,000 1/98 3,095,000
8/89 Data Processing Equipment 183,430 8/92 33,552
12/89 Data Processing Equipment 2,015,570 1/95 1,264,222
10/90 Mental Healtht Mental
Retardation and
Substance Abuse
Computer Equipment 96.500 7/93 65..500
TOTAL APPROVED
AND EXECUTED $32,758,146 $23,921,255
PENDING APPROVAL AND/OR EXEClITION
None
a:caplease.doc.l1
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CHESTERFI ELDl:/ COUNTY
BOARD OF SUPER,VISORS
AGENDA
REPORTS '
MEETING DATE: .T::tnl1~""Y ~ I 1 q9l
REPOR'f ON: Roads Accepted. into the ~ state Secondary System
ATTACHMENTS: YES
..
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NO 0
SIGNATURE:
~
COUNTY ADM I N I STRATOR
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00 338
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COMMONWEALTH of VIRGINIA
RAY D. PETHTEL
COM MISSIONER
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STR E ET
RICHMOND, 23219
December 18, 1991
Secondary System
Additions
Chesterfield County
Board of Supervisors
County of Chesterfield
P. O~ Box 40
Chesterfield, VA 23832
MEMBERS OF THE BOARD:
As requested in your resolution dated September 25, 1991, the following
additions to the Secondary System of Chesterfield County are hereby approved,
effective December 11, 1991.
ADDITIONS
LENGTH
EXBURY - SECTION 2
Route 3341 (Porter's Mill Road) - From 0.04 mile East Route
3377 to 0.03 mile Southeast Route 4266 (Upperbury Terrace)
0.15 Mi
Route 4263 (Winbury Drive) - From Route 4260 to 0.04 mile South
Route 3341 (Porter's Mill Road)
0.34 Mi
Route 4264 (Sanbury Lane) - From 0.11 mile West Route 4263
(Winbury Drive) to 0.02 mile East Route 4263
0.13 Mi
Route 4265 (Winbury Court) - From Route 4263 (Winbury Drive)
to 0.04 mile Southeast Route 4263
0.04 Mi
Route 4266 (Upperbury Terrace) - From Route 3341 (Porter's
Mill Road) to 0.03 mile South Route 3341
0.03 Mi
Sincerely,
iIJ. ~
00 339
TRANSPORTATfON FOR THE 21 5T CENTURY
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COMMONWEALTH of VIRGINIA
RAY D. PETHTEL
CQMM ISStQN E R
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RICHMOND. 23219
December 18, 1991
Secondary System
Additions
Chesterfield County
Board of Supervisors
County of Chesterfield
P. O. Box 40
Chesterfield, VA 23832
MEMBERS OF THE BOARD:
As requested in your resolution dated February 13, 1991, the following
additions to the Secondary System of Chesterfield County are hereby approved,
effective December 11, 1991.
ADDITIONS
LENGTH
STONEHENGE COMMONS
Route 3992 (Hixson Drive) - From Route 2567 to 0.12 mile
Northeast Route 2567
0.12 Mi
Route 3993 (Hixson Court) - From Route 3992 to O~05 mile
Northwest Route 3992
0.05 Mi
Sincerely., .
4:;'D.~
Commissioner
00 340.
TRANSPORTATION FOR THE 21ST CENTURY
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COMMONWEALTH of VIRGINIA
RAY D. PETHTEL
COMM ISStQNE R
DEPARTMENT OF TRANSPORTATION
'401 EAST BROAD STREET
RICHMONO~ 23219
December 18, 1991
Secondary System
Additions
Chesterfield County
Board of Supervisors
County of Chesterfield
P.. O. Box 40
Chesterfield, VA 23832
MEMBERS OF THE BOARD:
As requested in your resolution dated August 28, 1991, the following
additions to the Secondary System of Chesterfield County are hereby approved,
effective December 10, 1991.
ADDITIONS
LENGTH
ABBOT'S MILL~ . SECTION II
Route 3971 (Abbot's Mill Way) - From 0.02 mile Southeast Route
3973 to O~16 mile Southeast Route 3973
0.14 Mi
Route 3983 (McAllen Court) - From Route 3971 to 0.09 mile
Southwest Route 3971
O~09 Mi
Route 3984 (Pomfret Court) - From 0.07 mile Northeast Route
3971 to O~09 mile Southwest Route 3971
0.16 Mi
Sincerely,
4a~: ~
Commissioner
00 341
TRANSPORTATION FOR THE 21 ST CENTURY
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CHESTERFl ELD,~~I. COUNTY
BOARD OF SUPERVISORS
AGENDA
REPORTS
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MEETING DATE:
January 8, 1992
REPORT ON:
Report of Water and Sewer Contracts by Developers
BACKGROUND:
The Board of Supervisors has authorized the County Administrator to
execute "yater and/or se"~.er contracts bet\\l'een the County and the
Developer in which no County funds are involved.
The report is submitted to the Board members so they_will be aware
of developments utiliz ing public water and/or se\\;er \\Ti thin their
districts.
SUMMARY OF INFORMATION:
The following water and sewer contracts were executed by the County
Administrator:
\
1 .
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
89-0327
Brandermill Woods, Phase 2B
Senior Living Choices, .Inc.
Piedmont Construction Co., Inc.
Water - $93,434.50
Sewer - $54,961.40
~ Clover Hill
I
District:
PREPARED BY:
C\A&
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ATTACHMENTS: YES 0
NO ~
" I~. E. Beck, Jr.
Assistant Director
of Utilities
t
SIGNATURE:
CO~IN1STRATOR
00342
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Agenda Item
January 8, 1992
Page 2
2 .
Contract Number:.
Project Name:
Developer:
Contractor:
Contract" Amount:
District:
3 .
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
.
91-0104
Spring Trace, S~ction H
Spring Trace Associates
Lyttle Utilities
Water - $14,232.00
Sewer - $24,878.00
Matoaca
.
91-0156
Virginia Credit Union at Boulders
Virginia Credit Union, Inc.
Piedmont Construction Co., Inc.
Water - $15,478.00
Sewer - $ 5,431.10
Midlothian
0"0 343
808-9891
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CHESTERFIELD COUNTY
BOARD OF SUPERVl SORS
AGENDA
MEETING DATE :January 8, 1992
12.
ITEM NUMBER:
SUBJECT:
Resolution Recognizing Matthew Wheeler upon Attaining
Rank of Eagle Scout
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Matthew Wheeler, Troop 894, has attained the rank of Eagle
Scout. He will be present with members of his family to be
recognized.
PREPARED BY~
ATTACHMENTS~ YES t NO [J
SIGNATURE:
COU~NJSTRATOR
00 344
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RECOGNIZING MATTHEW WHEELER
UPON HIS ATTAINING RANK OF EAGLE SCOUT
WHEREAS, The Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910; and
WHEREAS, The Boy Scouts of America was founded to promote
citizenship training, personal development and fitness of
individuals; and
WHEREAS, After earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his
community, being active in the troop, demonstrating Scout spirit
and living up to the Scout Oath and Law; and
WHEREAS, Mr. Matthew Wheeler, Troop 894, has accomplished
those high standards of commitment and has reached the
long-sought goal of Eagle Scout which is received by less
than two percent of those individuals entering the Scouting
movement; and
WHEREAS, Growing through his experiences in Scouting,
learning the lessons of responsible citizenship and priding
himself on the great accomplishments of his County, Matthew is
indeed a member of a new generation of prepared young citizens of
whom we can all be very proud.
HOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of supervisors hereby extends its congratulations to
Mr. Matthew Wheeler and acknowledges the good fortune of the
County to have such an outstanding young man as one of its
citizens.
00 345
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Boy Scouts of America
Troop 894
October 4, 1991
Mr. Jeffrey Applegate
Supervisor
Chesterfield County Board of Supervisors
Chesterfield, Virginia 23832
Dear Supervisor Applegate:
It is a great privilege for Troop 894 of. Richmond, Virginia
to announce that one or our Scouts has achieved Scoutingls
highest rank, Eagle Scout.
The troop will be honoring MATTHEW WHEELER with an Eagle
Court of Honor approximately on November 4, 1991. We would like
to include in the ceremony the presentation of a letter of
congratulations from your office.
Please send the letter to me so that I can include it in the
ceremony.
Thank you in advance for your kindness.
Sincerely,
d-~ r. ~L4-L/
Frank E. Genovese
Chairman, Eagle Court of Honor
11960 Rothbury Drive
Richmond, Virginia 23236
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
13.
MEETING DATE:January 8, 1992
SUBJECT:
ITEM NUMBER:
Hearings of citizens on Unscheduled Matters or Claims
Mr. Thomas E. McKnight, regarding storer Cable Television
COUNTY ADMINISTRATOR1 S COMMENTS:
SUMMARY OF INFORMATION:
See Attached.
o
ATTACHMENTS:
YES f
PREPARED BY~
NO D
SIGNATURE:
~
COUNTY ADM I NI STRATOR
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C (J~TI P,?;l !'.'~ 'l ~f t-. hat the rOE' 1. ~7" t"'r (J !.-.Etg Lt 1 a t:i. ()n~:; a ~5 'f a r- {::{~; r. atE? 5 ~3.n d J r.l.:3. .../ E0
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wit h t:.I', i i,;;) ~~~.i. t Ll at:i. [)1"1 an d i: (J J'M t, hetn t.e) pLl t P r*eS~)Lt F"E~ on the c:: a bIEr
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them SOH1E~ C:C)inpet i t. i on in t. he C OLtn 't '.,'. 1+ hf'l' c: OLln ty i s ~5f.-~m i-
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If it is possible I would like to voice my complaint with
the new boa~d of SLtpervisors during your Janua~y meeting.
Awaiting your reply
~teC-;r- z/1tr~:~7?
Thomas E. Mcknight
'7'-/3-tp70tu
00 347
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1979
August t 1979
1984
August, 1991
1991
March, 1992
August, 1994
0403:6033:54
1/8/92
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CABLE TELEVISION
IN CHESTERFIELD COUNTY
County solicited and received proposals from
three companies to provide cable television
services in the County.
County awarded cable television franchise to
Chesterfield Cablevision (now Storer) for a fifteen
year period. Franchise agreement permitte9, the
County to regulate subscriber rates and
programming.
Congress enacted the Cable Television Act of 1984
which prohibits localities (including Chesterfield)
from regulating either the subscriber rates
charged by a cable television company or
programming decisions made by the company.
Beginning of three-year opportunity to consider
amending and renewing existing franchise
agreement or refranchising cable television
services with another company. Under Cable
Television Act, existing franchise holders are
legally favored over new companies.
Cable Television Act regulation issued to permit
localities to regulate rates t on a limited basis, for
areas in which there is no cable television
competition available. This regulation does not
apply to Chesterfield since it is considered a
competitive market.
Board of Supervisors work session on franchise
amendment and refranchise process.
Deadline for negotiating amendments to existi.ng
franchise agreement with Storer or awarding new
franchise to another company.
....
) r,
BOS.9891
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
14.
MEETING DATE: January 8, 1992
ITEM NUMBER:
SUBJECT:
Public Bearing to Consider Restricting Through Truck
Traffic on Irongate Drive
COUNTY ADMINISTRATOR' 5 COMMENTS:
Re-~ 4tr~
SUMMARY OF INFORMATION:
A public hearing is scheduled for January 8, 1992, to consider a
through truck traffic restriction on Irongate Drive.
BACKGROUND: The County has received a request from area citizens
to restrict through truck traffic on Irongate Drive, state Route
3025 from Iron Bridge Road (Route 10) to Beulah Road (Route
641) .
The Commonwealth Transportation Board (eTB) has the statutory
authority to impose through truck traffic restrictions. Before
the eTB will consider imposing a restriction, the Board of
Supervisors must hold a public hearing and make a formal request
for the restriction. The Virginia Department Department of
Transportation's (VDOT) guidelines for consideration of a
restriction request are attached for the Board's information.
The Irongate Drive restriction meets two of VDOT's criteria
(Irongate Drive is classified as a local road and a reasonable
alternate route is available). A third VDOT criteria (frequency
of through trucks) may be met. Two of VDOT's criteria (accident
history and dwelling density) are not sati~~f'ed. . Id
PREPARED BY~ _~ l ~~
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A79 R.J. McCracken
Director of Transportation
ATTACHMENTS: YES_
NO []
SIGNATURE:
0<<
COUNTY ADM I NI STRATOR
.00 348
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Agenda Item
Through Truck Traffic Restriction
on Irongate Drive
January 8, 1991
If a restriction is imposed on Irongate Drive, the recommended
~lternate route is Beulah Road and Iron Bridge Road.
RECOMMENDATION: Staff recommends that the Board adopt the
attached resolution requesting the Virginia Department of
Transportation to restrict through truck traffic on Irongate
Drive.
DISTRICT: Dale
00 349
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CHESTERFIELD COUNTY: At the
regular meeting of the Board of
Supervisors held at the Courthouse
on January 8, 1992, at 7:00 p.m.
WHEREAS, The Chesterfield County Board of Supervisors has
received requests from citizens to restrict through truck traffic
on Irongate Drive (Route 3025). by any truck or truck and trailer
or semi-trailer combination except pickup or panel trucks; and
WHEREAS, Beulah Road (Route 641) and Iron Bridge Road (Route
10) provide a reasonable alternate route; and
WHEREAS, The Board has conducted a public hearing on the
question.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors requests the Virginia Department of Transportation to
restrict through truck traffic on Irongate Drive.
Vote:
certified By:
Joan S. Dolezal, Clerk
to the Board of Supervisors
00 350
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PROPOSED THROUGH
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. AC2op~ed. by COmmonweal t h.. Transportation Board septem.ber 15, -.1988
GUIDXLIN~ FO~ CONSIOERtNG R~UESTS FOR
R~STRICTING TH~OUGH T~UOKS ON SECONbARY KIGHMAYS
sectton 45.2.-809 (formerly SectioJ1 46.1-171.2) Of the Code of
Virginia providesl
liThe
State
Highway
and.
Tran~portation
Boord (formerly
aom.mi~:!!Iion)
in re3ponse to a formal request by Q local
governing body, after said body ha$ held public heorings, may,
after due notice and 6 prop8T hearing, prohibi~ or re~tr1ct ~he
use by through traffic or ony port of a secondary highway if a
reasonable alternate route 1$ provided, except 1n cities and
any town which ma1ntains ita own streets, or aQY county which
o"n~, oper4tes and maintairis its own system of roads and
atree~s, by ony truck or truck and t~ailer or se~ltr611er
combination,
except a piekup or panel truck, 43 mGY be
necessary to promote the heclth, satety and ~eifare Of the
citizens 01 the Commonwealth. Nothing hsrs1n shall effect ~ne
validity of any city charter ,provision or city ord1nance
h.r.~ofoTe adoDted."
TO conform to requirements of the COde, tne local ,governing body must
hold a pUblic hearing And moke a ~oTmal request of the Departmen~6 TO
insure that all concerne4 have an opportunity to provide input concerning
the propoaed re5trie~lon and alternate rQute, the following !y~~ be
adhered tOI
(A) The public notices for the hearing must include 8 description of
the proposed thTOUgh tTUC~ re~trlct1on and the alternate rout.
~!~g the ~9~!_~!rm!~!. A copy of the notices must be provided.
cn) A public hearing mY~~ be h&ld by the local governing body and ~
transcript 01 the hearing must be prov1ded with the reSolution.
00 352
.XI ~~ C'.- 1--.3 - 9. 1
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11:29
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The
resolution
!~~S
describe
--
the
proposed
throU9h~ -truck
restriction and a description of the alternate, including termini.
(n) The governing body must include in the resolution that it will use
~t$ good offices tor enforcement gf the propo5ed restriction by
the spproporiate local lGW enforcement Agency.
F&ilure to comply wi th "( A), (8) I . (e) and (D) will result in 'the request:
bei~g ret.urned.
It' is the philosophy of the commonwealth Transportation Board that all
vehieles should have access to the roads on whiQh they are legally
entitled to travel.
Travel by any class of vehicle should be restr10tea
only upon denlonstr4tion that it will promote the health, $8.fetY.;:l'lna
welfare of the citizens of the Commonwealth. FOllowing that philosophy,
t~. Virginia Depart.ent of Transportation staff and the commonwealth
Transportation eOGrd will consider the following or1teri& in reviewing a
requested through truck restriction.
(1) Reasonable
alternate routing 1s provided.
To be considered
"reaaonableu, the alternate Toute(s) ~ust be engineered to (\
8tandard $utticieni for truck travel. The eff.at on the al~ernate
routing will be eV41uated tor traffic and safety relate~ ~mpao~s.
If an al~e~~ate eo~~ainB a Secondary route tbat must be u~raded,
lunda must be provided from the county secondary con~truotlon
funds.
The termini of the proposed restr1c~1on must be identical
to the alternate routing and ef~8ct1vely equivalent to alloM a
~im. and distance comparison to be conducted between the ~wo
rout1ngs.
Also, the alternate routing must not erea~8 an undue
hardship for trucks io reaching their destination.
(2) The Toad requested lor restriction 1s funotionally classified as
local or collector.
00 353
D E C' - 1 ::: - 9 1 F R I
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(~) Tho character and/or ~requency of the truck traffic on the route
:"'
proposed for restriction is not compatible with the affected
area.
Evaluation
Nill
inc:lude
safG'ty
and other ~raff1c
engineering rela~8d issues, ond will take into account ~ne Volumes
01 truck traffic in relation to the re~in1ng treff1c aa indicated
by the fQl1oN1n~ table;
12!~!_~r~lfig_Y2!Y@!_~!~9~!___________________IQ1~!-truqh_Y2lYm~B~ng!@
4000-+-
2000-4000
1000-2000
400-1000
280-400
50-260
200
100-200
50-100
20-50
13..20
3-13
(4) The engineering of the roadway and/or the accident history of the
route proposed tor restriction indicate that it is not su1tab1e
fOT truck traffic.
(S) W1th1n 150' Of the ex1~tln9 or proposed roadway center line there
must be at least 1~ dwellings per 1000 feet ot road~8Y.
~a11ur~ to satiSfy at least three (3) Of the flve (5) cr1teria will
norm8~ly result in the rejection of the requested restr1~~1on. .
The
COmmonwealth
Tra.nsporta tion
Board,
from time to time as
appropriAte And when deemed naqe5~ary, may modify &"d/or revise any
provisions or cri~erio contained in theBe guidelines.
00 35lj
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We, the home owners of Irongate subdivision, are very concerned
.....-
-,
..'~
.~~- - .
PETITION
about the volume of large trucks traveling Irongate Drive from
Beulah Road to Ironbridg~Road (Route 10) and vice-versa. This
-=-----~
is a short stretch of road in a residential area with many children.
We, the undersigned, request that the Board of Supervisors of
Chesterfield County ask the Virginia Department of Transportation
to close Irongate Drive to through truck traffic.
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":.
Richmond e
Newspapers,lbJ1Ico
e
An Affiliate of Media General
P.o. BOX C-32333
RICHMOND t VIRGI NIA 23293-0001
804~64g-6000
22C)8CJ6
DATE
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
ATTN: JOAN DOLEZAL
~i. o. BOX 4C)
CHESTERFIELD VA
23832
DATE
CODE
DESCRIPTION
CHARGES
CREDITS
TOTAL
INCHES AMOUNT
LINES
RUNS.
i
12/25/9~
B.
LEGAL NOTICE
TRUCK PROHIBITION FOR
IRONGATE DRIVE
26
2
159.12
l
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Take n011~:~h~~ard of Su.
pervlsors of Chesterfteld County,
Virginia. at a regular meeting on
January e, 1992 at 7:00 p.m. in .
l ~~eC~=~I:~b~~~:~~~, ~:~ .,
te rl iel d, Vi rg iniat will hold a p. ub Ii c
hear~ng to consider the proh,bltlon
ot any through truck 0 r true k and
trailer or sem~-trailEtr combination
8lCcept 8 pickup or panet truck
from using ~rong8t8 Drive (Route
3025) flom iron Br+dge Road
(Route to) to Beulah Road (Route
&41). The recommended alternate
route is Beulah Road (Route 641)
and Iron Bridge Road (At. 10).
Copies of the plat are on file in the I
County Adm~njstrator's Office.
Room 5041 9901 lorf Roadt Ches~
terlield, Virginia, and may be
:~~~i~~n ~~ein~~~e~te~ r;o
8.m. to 5; 00 p.m.t Monday J..
through Friday.
"~....::--- .....,. r-'-X" ~ - .
. .
Richmond N~wspapers~ Inc.
, J:lub~ ishet~ eff!
THE RICHMON? TIMES-D~SPATCH
THE RICHMOND NEWS LEADER
I ~
This is to certify that the attached LEGAL NOTI
was publishep by Richmond ~ewspapers, Inc., ~n the
of Richmond,! State of Virg~nia, on the fol1o~ing dat
j ;
T i nl~s-Di spatch
. .
I
l
j
I
!
first
i
,
. i
Ni=ws Leader
12/2~/91
e)l It)! /92
The
i
i rfs~r~t i crr, be i Ylg
9 i v er,. . .. .
i
i
j
12/.25/91
Swc.rrl t CI
file t his
and' ~~~~~fbrn~2berOre
, Nett a l'--y
State 0 Vir~inia
City of Rich~ond
SE~ 3 0 1995
My commission expir~s
j
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CUSTOMER # 220806 !
li@iJ/,OO, ~ ~ I
WHEN REMITTING PLEASE REFER TO; YOUR
159.12
.,
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:~~> -' .;), " )R' ~~ (, ""; lj, r/, .
, ,.S...... y.....~ (... i- Y .",..(...,.~... ) \, )-. ,. > _ .
% CASH DISCOUNT IF PAtD ON
OR BEFORE 15th OF THE SUCCEEDING MONTH.
NO DISCOUNT ALLOWED THEREAFTER.
,I" ~ L I -... I
'f w ~..~~! ~;,~" ~l,.. ~'~;t\~.: ~.~
~r '. ~~ ~:~ 1~.~.i0 ~ ~~ ~ ~!~. ~>~~
~...~
-CHESTERFIELD COUNTY _
r'-~
BOARD OF SUPERVISORS
P.O. Box 40
CHESTERFIELD, V'IRGINIA 23832-0040
MAURICE 8. SULUVAN~ CHAIRMAN
MIOLOTHIAN DISTmCT
C. F. CURRIN. JR.. VlCE CHAIRMAN
BERMUDA DiSTRICT
G. H. APPLEGATE
CLOVER HI Ll DIST RtCT
HARRY G. DANIEL
DALE DtSTAtCT
LANE B. RAMSEY
CQU NTY ADM I N I STRA TOR
JESSE J. MAYES
MA TQACA OtSTRICT
MEMORANDUM
1.U:
Progress Index
FROM:
Chesterfield County Board of Supervisors
DATE:
November 25, 1991
SUBJECT:
Meetings and coming Events
One (1) time, Wednesday, December 25, 1991
One (1) time, Wednesday, January 1, 1992
Please confirm by calling the Clerk to the Board
of Supervisors Office at 748-1200. Also, please
fax me a computer printout of the ad--Fax number
748-3032.
PLEASE SEND TEAR SHEET WITH BILL.
oa S. Dolezal
Clerk to the Board
jb
Attachment
-.
e CHESTERFIELD COUNTye
.~
MAURICE B. SULLIVANt CHAIRMAN
M IDlOTHIAN DISTRICT
C. F. CURRINt JR., ViCE CHAIRMAN
BE R MUDA OlSTRICT
G. H. APPLEGATE
CLOVER HtLl DISTRICT
HARRY G. DANIEL
DALE D~STRICT
P.o. Box 40
CH ESTERFl ELD, VI RG I N IA 23832-0040
BOARD OF SUPERViSORS
JESSE J. MAYES
MA TOACA 018T A~CT
LANE B. RAMSEY
COUNTY ADM 1 N ISTRA TOR
MEMORANDUM
TO:
Richmond News Leader
FROM:
Chesterfield county Board of Supervisors
DATE:
November 25, 1991
SUBJECT:
Meetings and coming Events
One (1) time, Wednesday, December 25, 1991
One (1) time, Wednesday, January 1, 1992
Please confirm by calling the Clerk to the Board
of Supervisors Office at 748-1200. Also, please
fax me a computer printout of the ad--Fax number
748-3032.
PLEASE SEND TEAR SHEET WITH BILL.
Joan S. Doleza
Clerk to the Board
isors
jb
Attachment
_....if
e
e
. -'
TAKE NOTICE
Take notice that the Board of supervisors of Chesterfield
County, Virginia, at a regular meeting on January 8, 1992 at
6:30 p.m. in the County Public Meeting Room at Chesterfield
Courthouse, Chesterfield, Virginia, will hold a public
hearing to consider the prohibition of any through truck or
truck and trailer or semi-trailer combination except a
pickup or panel truck from using Irongate Drive (Route 3025)
from Iron Bridge Road (Route 10) to Beulah Road (Route 641).
The recommended alternate route is Beulah Road (Route 641)
and Iron Bridge Road (Rt. 10).
Copies of the plat are on file in the County Administrator's
Office, Room 504, 9901 Lori Road, Chesterfield, Virginia,
and may be examined by all interested persons between the
hours of 8:30 a.m. to 5:00 p.m., Monday through Friday.