2019-08-28 MinutesBOARD OF SUPERVISORS
MINUTES'
August 28, 2019
Supervisors in Attendance:
Ms. Leslie A. T. Haley, Chair
Mr. Stephen A. Elswick, Vice Chair
Ms. Dorothy.A. Jaeckle-
Mr. Christopher M. Winslow
Mr. James M. Holland
Dr. Joseph P. Casey
County Administrator
Ms. Haley called the meeting to order at 2:00 p.m.
1. APPROVAL OF MINUTES FOR JULY 24, 2019
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved the minutes, -of July 24, 2019, as submitted.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board
replaced Item 13.B.21.b.3. Conveyance of Easement to Verizon
Virginia LLC for Service to Matoaca Elementary School, and
approved the agenda, as.amended.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
3. WORK SESSIONS
3.A. EVERYDAY EXCELLENCE - GENERAL SERVICES FLEET DIVISION
Mr. Clay Bowles, Director of General Services, recognized
Chesterfield County Fleet Services as being selected as the
47th best fleet and the 45th greenest fleet in the United
States for 2019, while also receiving an honorable mention as
a leading fleet. He stated .the Hundred Best Fleets, Green
Fleets and Leading Fleets initiatives are recognized fleet
management industry 'best practices programs designed to
determine the best public sector fleets in the U.S. each
year.
Board members applauded members of Fleet Services for their
outstanding efforts and commendable achievements.
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3.B. DOMINION ENERGY ANNUAL UPDATE
Mr. James Beazley, Manager -Regional, State and Local Affairs,
Dominion Energy, provided an update to the Board of
Supervisors on activities of Dominion Energy. He highlighted
Dominion Energy's impact. in Chesterfield County and major
assets, which include the Midlothian Operations Office,
Chesterfield Power Station, Chesterfield Training Center(s),
and Dominion Energy Credit Union. Regarding the Chesterfield -
Tyler 230kV Rebuild Project, he stated approximately three
miles of transmission line between Chesterfield Power Station
and Tyler Substation have reached the end of their service
life and must be rebuilt to ensure their continued safe and
reliable operation. He further stated a new conductor and
fiber will be installed and final engineering and
construction sequence are currently under review. Regarding
the Winterpock Substation Expansion, he stated the substation
load growth has caused a transformer contingency to exceed
its capacity and Dominion Distribution has identified the
need to add a 3rd distribution transformer to support the
growth. In recent news, he stated the Coastal Virginia
Offshore Wind Project is now under construction and expected
in-service by late 2020. He further stated in August 2019,
Dominion Energy issued a request for proposals for in-state,
large-scale solar facilities. He stated the new RFP follows
two additional RFPs for community solar and smaller -scale
solar projects issued in July. He further stated projects
will contribute to Dominion's commitment to have 3,000
megawatts of solar or wind energy in service or under
development by 2022. Regarding rural broadband, he stated
broadband access is key to economic development, education
access and equity, and employment opportunity. He further
stated lack of access to "middle mile" services, the link
between Internet service providers' end-use customers and the
backbone of the Internet, can be a barrier to broadband
expansion. He stated the goal is to*provide the middle mile
resource needed to extend service into unserved communities.
He further stated Dominion Energy issued a request for
information seeking to identify localities unserved by
broadband and partner with internet service providers to
provide rural broadband services to qualifying areas within
the electric service territory. He then highlighted storm
safety measures, how to report an outage and major past storm
events. Regarding the distribution grid, he stated the
General Assembly recently passed the Grid Transformation and
Security Act of 2018, landmark bipartisan legislation that
supports transformative investments on the grid. He then
highlighted strategic underground projects. He stated
Dominion Energy's programs are designed to meet customers'
needs and move towards Virginia's voluntary 10 percent energy
conservation goal.
Discussion ensued relative to the Chesterfield Power Station
and the recent celebration of its 75th anniversary.
Mr. Scott Zaremba, Deputy County Administrator, provided an
update relative to the memorandum of understanding between
Dominion Energy and the county in relation to alternative
access to the Dutch Gap/Henricus area during the coal ash
removal project. He stated the removal and transport of
Dominion's coal combustion residuals (CCR) could take decades
to complete. He further stated during that time, Dominion,
the county, and the General Assembly realized that the
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transportation of a volume of CCR as large as Dominion's
could adversely affect the ability of citizens to access the
public facilities and amenities which surround the Chester
power station. He stated the legislation requires Dominion,
in conjunction with the county, to develop a transportation
plan that minimizes the impact of CCR transport on the
community. He further stated soon after the legislation was
enacted, the county and Dominion began work on a memorandum
of understanding between the two parties to develop a
structure for completing and implementing a new
transportation system that provides new access roads and
paths to county facilities or relocates facilities to more
accessible locations. He then highlighted the following
public facilities that dominated the MOU discussion between
the county and Dominion: (1) Henricus Historical Park -
access roads to Henricus will be significantly impeded, and
the parties have discussed the design and construction of a
new access road and bridge that originates in River's Bend,
crosses a portion of the James River, and ends near the
existing parking area for Henricus; (2) Dutch Gap Canoe and
Kayak Launch - construction of a pedestrian bridge and
parking area near Coyote Drive to access a boat launch area
and the Dutch Gap Conservation area; and (3) New Boat Launch
- construction of a new boat launch and landing on Falling
Creek near its confluence with the James River, near the
Falling Creek Ironworks site.
Discussion ensued relative to the new boat launch and landing
on Falling Creek.
Dr. Casey stated county staff and Dominion have drafted the
MOU which will act as the structure for developing the
ultimate transportation plan for the area.
Ms. Haley and Ms. Jaeckle commended the collaborative
partnership between the county and Dominion Energy.
3.C. FRIENDS OF THE LOWER APPOMATTOX RIVER (FOLAR) UPDATE
Ms. Heather Barrar, Regional Trails Program Director, Friends
of the Lower Appomattox River (FOLAR), provided an update to
the Board of Supervisors on FOLAR's activities. She stated
the central mission of FOLAR is to conserve and protect the
Appomattox River for all to enjoy, and the means to this end
focuses on a bigger picture that involves. developing
awareness, cooperation, community support, and overall
economic growth of the region. She further stated the
Appomattox is an official Virginia designated Scenic River -
a special designation that signifies the �azing beauty to be
experienced and provides a branding advantage_ as we work to
increase the destination quality for tourism and outdoor
recreation. She noted FOLAR worked diligently with the six
municipalities and state to receive this designation and
similarly, FOLAR will work to complete the trail. She stated
the Appomattox River Trail system, when it is complete, will
bring enormous opportunity and benefit to the region. She
further stated the Appomattox River Trail Master Plan is a
coordinated guide to locating and prioritizing 20+ miles of
shared -use trails with a coordinated signage system through
six municipalities. She stated FOLAR and Crater Health
District (CHD) formed a strategic partnership that was
catalyzed through FOLAR's work with the Cameron Foundation
and a broad group of regional and cross -sector collaborators
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to develop the Appomattox River Trail Master Plan. She
further stated the focus of the FOLAR-CHD collaboration is to
increase opportunities for physical activity in neighborhoods
with lower health outcome ratings by increasing connections
between urban neighborhood communities and sidewalks to more
natural trail settings, parks, and greenspace. The
Neighborhood Trail Access project created a detailed
neighborhood level access plan, neighborhood branded
wayfinding signage, and communication materials that will
serve to strengthen local community awareness and attachment
to use of the Appomattox River Trail.
In response to Mr. Winslow's question, Ms. Barrar stated
grants have not been issued to the organization by the
federal government. She further stated various regional
foundations are supporters and collaborators that help
develop connections with the community.
3.D. CITIZEN INFORMATION AND RESOURCES DEPARTMENT UPDATE
Ms. Jana Carter, Director of Citizen Information and
Resources, joined by Ms. Chris Ruth, Assistant Director and
Community Engagement Manager, Ms. Debbie Preston, Manager of
Aging and Disability Services, Ms. Ellen Costlow, Youth
Engagement Coordinator, Mr. Juan Santacoloma, Multicultural
Engagement Coordinator, and Ms. Kelly Booth,' Volunteer
Engagement Coordinator, provided an update to the Board of
Supervisors regarding the department's activities, including
volunteer, youth and senior services.
Ms. Carter highlighted the diverse array of services and
community resources housed under the Citizen Information and
Resources umbrella.
Regarding Aging and Disability Services, Ms. Preston stated
her office is the leading resource for older adults and
individuals with physical and sensory disabilities. She then
reviewed the 2019 updated Resource Directory, Community Day
at Mid -Cities Civic Association, the Senior Ambassador
Program and the Telephone Reassurance Program. She stated her
office serves as a collaborative partner working with other
organizations to meet the needs of older adults.
Ms. Jaeckle commended Ms. Preston for her efforts relative to
providing information and referrals to services and resources
relating to issues of aging.
Mr. Santacoloma provided information relative to
multicultural services provided by the department which
includes the Three Kings Day Celebration and My Chesterfield
Academy. He stated for immigrants it is complicated to find
programs and services that their local government provides.
He further stated My Chesterfield Academy is an orientation
program that will help welcome and establish new immigrants
to the region by helping them develop the skills and access
necessary to navigate the governmental and social service
systems independently, effectively and efficiently. He also
highlighted other multicultural services which include the
First Responders and Multicultural Community Cup and the 2020
Census Complete Count Committee.
Mr. Winslow highly praised the department for its efforts
relative to My Chesterfield Academy.
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Regarding Youth Services, Ms. Costlow stated her office
provides resource information for county youths and families
and leads collaborative initiatives that engage the community
in promoting the safety, well-being and success of
Chesterfield County youths. She highlighted several youth
programs which include Model County Government Day, Local
Government Education Week and the Outstanding Youth Awards.
She also reviewed activities of the Youth Citizen Board, a
board designed to advise the Board of Supervisors regarding
issues relating to youth and to provide opportunities for
community input on youth issues in Chesterfield County. In
closing, she highlighted the Future Community Leaders
Certificate, a new program offered to provide an opportunity
for teens to learn about local government and engage in
volunteer opportunities in Chesterfield County.
In response to Mr. Holland's question, Ms. Costlow stated the
Youth Citizen Board engages youth around the county to
participate in local government and provides a forum for
youth related issues.
Regarding Community Engagement and Volunteerism, Ms. Booth
stated her office is committed to fostering relationships
among the county government, citizens, businesses, and local
and regional organizations to strengthen the community. She
further stated volunteers in Chesterfield partner with county
staff to enhance and enrich the quality of life in the
county. She highlighted various services provided by the
department which include the Government Citizens Academy and
the Community Foundation Tour.. -
Discussion ensued relative to citizen engagement and
involvement through volunteerism, citizen academies,
multicultural resources, youth and other services.
Ms. Ruth briefly highlighted several special events
coordinated by the department which include Eppington's 250th
Anniversary, World War I/Veteran's Day and the Falling Creek
Ironwork's, 400th Anniversary. She stated this year a new
committee was formed that will focus on telling the county's
Revolutionary War history, leading up to the 250th anniversary
of the beginning of the Revolutionary War in 2025.
Ms. Carter expressed appreciation to her staff members, Dr.
Casey and the Board for their continued support.
Discussion ensued relative to the ongoing initiatives and
outstanding efforts of the Citizen Information and Resources
Department.
3.E. CENTERPOINTE SERVICE DISTRICT
Mr. Matt Harris, Deputy County Administrator, presented
information to the Board of Supervisors relative to the
Centerpointe Service District, the history of the district,
the current status, and some recommendations for the Board to
consider relative to the future- of the district. He stated
the district was put into place in 2006 to finance certain
transportation improvements within the district boundaries.
He further stated since that time, several economic factors
have changed significantly which has prompted a review of the
original assumptions. He stated revenue sources stem from a
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supplemental real estate tax of $0.15 per $100 of assessed
value within the boundaries of the service district. He
further stated an incremental increase of 50 percent is above
the January 2,006 assessed value.
Discussion ensued relative to the reserve balance and the
cost of the -interchange at the time of construction.
Mr. Harris continued his presentation by highlighting
original assumptions, including the cost of the interchange
at the time of construction was estimated at $43 million; an
assumed 75 percent build -out over 20 years and 7 percent
interest rates; modeled a real estate rate of $1.04;
ordinance states that completion of construction triggers
board review; however, the modeling suggested that the
district would have to continue through above years to pay
off the debt service; and debt would be paid around 2033-34
when the district would likely have been eliminated.
Discussion ensued relative to revenues used from the district
and the related funding model.
Regarding the current status, Mr. Harris stated the
preliminary design was done using revenues from the district;
the Powhite widening from 288 to Watermill occurred in 2013
without any construction contribution from the district ($7.8
million project); market conditions have changed, and the
recession slowed development associated in the original
model; the real estate rate is now at $0.95; and all of these
factors have led to a review of the district and the
associated funding model.
Discussion ensued relative to Mr. Elswick's concerns.and the
comparison of the Centerpointe Service District and the Lower
Magnolia Green CDA district in regard to financing, planning,
acquiring and constructing infrastructure improvements.
Regarding staff recommendations,.Mr. Harris highlighted plans
to review/redesign the plan for the interchange with updated
information, including as with the widening project, pairing
the effort with other available, dedicated road funding;
lowering the district's supplemental real estate rate to
$0.05 from $0.15;.and for new development moving forward,
dedicating 100 percent of real estate growth to the district.
He stated there would be no impact to the current general
fund stream; accordingly, project construction could begin
within five years; based on conservative projections,
duration of district would be brought back into line with the
original forecast and ,it would also lower the special tax
burden for an average homeowner in the district by $400+ per
year. He noted plans to. set a public hearing .and hold a
public hearing on modifications to the ordinance in September
2019.
Mr. Elswick requested a copy of the 2005 minutes of the
adoption of the Centerpointe Service District.
Discussion ensued relative to additional taxes collected to
provide infrastructure improvements, modifications to the
ordinance, and questions related to the public hearing.
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4. REPORTS
4.A. MONTHLY REPORT ON DISTRICT IMPROVEMENT FUNDS
4.B. REPORT OF PLANNING COMMISSION SUBSTANTIAL ACCORD
DETERMINATION FOR CHESTERFIELD COUNTY PARKS AND
RECREATION (CASE 19PD0230) TO PERMIT A SPECIAL PURPOSE
PARK (COGBILL PARK) IN AN AGRICULTURAL DISTRICT LOCATED
IN THE DALE DISTRICT
�In response to Mr. Elswick's concern regarding Cogbill Park,
Mr. Stuart Connock stated a special purpose park is proposed
on 212 acres of agriculturally zoned land owed by the county.
He further stated the park would include both active and
passive recreation facilities. ' He noted the majority of the
site is encumbered by wetlands, and so will be protected from
development.
The Board accepted the following reports: a Monthly Report on
District Improvement Funds; and a Report of Planning
Commission Substantial Accord Determination for Chesterfield
County Parks and Recreation (Case 19PD0230) To Permit a
Special Purpose Park (Cogbill Park) in an Agricultural
District Located in the Dale District.
5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
6. CLOSED SESSION (1) PURSUANT TO SECTION 2.2-3711(A)(8),
CODE OF VIRGINIA, 1950, AS AMENDED, FOR CONSULTATION
WITH LEGAL COUNSEL PERTAINING TO LEGAL ISSUES RELATED TO
COUNTY PROPERTY; (2) PURSUANT TO SECTION 2.2-3711(A)(1)
PERTAINING TO THE PERFORMANCE OF SPECIFIC COUNTY
EMPLOYEES; AND (3) PURSUANT TO SECTION 2.2-3711(A)(3)
FOR DISCUSSION OF THE DISPOSITION OF PUBLICLY HELD REAL
PROPERTY WHERE DISCUSSION IN AN OPEN MEETING WOULD
ADVERSELY AFFECT THE BARGAINING POSITION OR NEGOTIATING
STRATEGY OF THE COUNTY
On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board
went into closed session (1) pursuant to section 2.2-
3711(A)(8), Code of Virginia, 1950, as amended, for
consultation with legal counsel pertaining to legal issues
related to county property; (2) pursuant to Section 2.2-
3711(A)(1) pertaining to the, performance of specific county
employees; and (3) pursuant to Section 2.2-3711(A)(3) for
discussion of the disposition of publicly held real property
where discussion in an open meeting would adversely affect
the bargaining position or negotiating strategy of the
county.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland..
Nays: None.
Reconvening:
On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board
adopted the following resolution:
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WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the'Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act
effective July 1, 1989 provides for certification that such
Closed -Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of
Information Act were discussed in Closed Session to which
this certification applies, and ii) only such business
matters were identified in the motion by which the Closed
Session was convened were heard, discussed or considered by
the Board. No member dissents from this certification.
Ms. Jaeckle Aye.
Mr. Holland Aye.
Mr. Winslow Aye.
Mr..Elswick Aye.
Ms. Haley Aye.
Reconvening:
8. INVOCATION
The Honorable James Holland, Dale District Supervisor, gave
the invocation.
9. PLEDGE OF ALLEGIANCE
Eagle Scout Kyle Fetsko led the Pledge of Allegiance to the
Flag of the United States of America.
10. COUNTY ADMINISTRATION UPDATE
10.A. AMAZON RECOGNITION
Ms. Pam Cooper, Administrative Supervisor of Community
Enhancement, shared details of an exciting partnership
between the county and Amazon. She highlighted various
community events which include mulching at LaPrade Library
and Clover Hill Library with Chesterfield Parks and
Recreation, the Bensley Community Cleanup, clipping kudzu at
Point of Rocks Park, and the Scottingham Community Cleanup.
She stated Amazon donated $10,000 to Elizabeth Scott
Elementary School to assist them with building out their STEM
lab, $7,500 worth of STEM items for Ettrick Elementary math
and sciences lab, and a golf cart filled with more than 2,700
items to the Chester YMCA's Camp Red Feather.
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10.B. PRESENTATION FROM VIRGINIA DEPARTMENT OF FORESTRY
Mr. Dennis Gaston with the Virginia Department of Forestry
presented the Board of Supervisors with the proceeds from a
recent timbering exercise in the Matoaca District. He stated
the department carries out forestry activities on state-owned
lands, manages state forests, enforces forestry law and
protect forests from fire.
10.C. OTHER COUNTY ADMINISTRATION UPDATES
• Dr. Casey announced after a national search, the
Riverside Jail Authority hired Ms. Carmen I. DeSadier as
the next regional jail superintendent. He stated Colonel
DeSadier, whose career in corrections has spanned more
than 30 years, began work at Riverside on May 13, 2019.
• Colonel DeSadier stressed the importance of transparency
and the collaboration with the county's Sheriff's
Office. She stated she expects good things to continue
as she manages daily operations at the jail.
• Dr. Casey reported the Southern Business and Development
magazine recognized Chesterfield County's recent
announcement of 600 jobs at the Results Co. as one of
its top ten deals of 2019.
• Dr. Casey was also pleased to report that Chesterfield
County has once again gained recognition as being a
certified V3, or"Virginia Values Veterans, organization.
He stated the general government, Police Department,
Sheriff's Office and school system are all listed as V3
,organizations and' have been recognized , as such
continuously since 2013..
11. BOARD MEMBER REPORTS
Mr. -Winslow announced the construction of the new North
Courthouse Library Neighborhood Connector Trail. He also
sadly announced the recent passing of Mr. Ron Smith, who
served his country as a sonar technician in the U.S. Navy.
Mr. Holland announced the return of the Chesterfield County
Fair and encouraged everyone to join the fun on August 23 -
31. He stated the ,county fair has been a great county
tradition for the past 105 years. He also commended staff for
the Treasurer's Annual Report and stated the county reported
$14.3 million in interest income due to smart investment and
higher interest rates.
Ms. Jaeckle announced the county is improving the trail
between Thomas Dale High School and the 9th grade campus. She
stated the path was built several years ago and -gets heavy
usage when school is in session. She noted the project is
being funded through the county's Community Connectivity
program.
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Ms. Haley announced on August 10th, she was fortunate to be a
part of a commemoration of a piece of the county's rich
history, placing a road marker at the site of the historic
Midlothian Elementary School. She also reported improvements
to Charter Colony Parkway at Midlothian High School are
underway, which involves additional sidewalk and relocating a
crosswalk to a safer location. She noted the project is being
funded through the county's Community Connectivity fund.
12. RESOLUTIONS AND SPECIAL RECOGNITIONS
12.A. RECOGNIZING THE 2019 NATIONAL ASSOCIATION OF COUNTIES
(NACO) AND VIRGINIA ASSOCIATION OF COUNTIES (VACO)
ACHIEVEMENT AWARD WINNERS
Mr. Matt Harris announced Chesterfield County is the
recipient of seven Achievement Awards from the National
Association of Counties (NACo) this year for innovative
programs and services. He stated the county also received one
achievement award from the National Association of County
Information Officers (NACIO). The following recipients were
recognized by Board members and Dr. Casey, and department•
representatives were presented with the 2019 NACo Achievement
Awards:
DEPARTMENT
General Services
PROJECT
Julia Reynolds C'field Unplugged - Employee
Energy Management Administrator Behavioral -Based Energy Effi
and Clay Bowles, Director
Juvenile Detention Home
Marilyn Brown, Director
Libraries
Carolyn Sears, Assistant Director
Detention Review Team Takes
Holistic View of Detained Ju
to Maximize Services
and Shorten Length of Stays
Enhanced Library Story Times
Featuring High School Orches,
Theater Students
Carolyn Sears, Assistant Director CCPL Millennial Committee:
Increasing Library Knowledge)
and Engagement in Millennial
Population
Mental Health Support Services and
Communications and Media
Melissa Achley
Prevention Services Manager
Utilities Department
Safe Storage and Disposal
Campaign
Elizabeth A. Brooks Improving Customer Services
Customer Operations Administrator Through Utilities
Rate Brochure Program
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encu
les
a and
Michael Nannery Product and Process Improvement
Assistant Director
NACIO AWARDS
Citizen Information Resources
Chris Ruth, Assistant Director Eppington 250th Anniversary
Celebration
Mr. Dean Lynch, Deputy Executive Director for VACo, presented
the 2019 VACo Achievement Awards, including one for Best
Achievement Award to the following winners:
Juvenile Detention Home
Marilyn Brown, Director Detention Review Team Takes
Holistic View of Detained
Juveniles to Maximize Services
and Shorten Length of Stays
Police Department
BEST ACHIEVEMENT AWARD
Lt. Mark Haynes
Experience Program (CPEP)
Chesterfield Police
Ms. Haley and Dr. Casey both congratulated and highly praised
each department on their very prestigious.recognitions.
12.B. RECOGNIZING BOY SCOUTS UPON ATTAINING THE RANK OF
EAGLE SCOUT
Ms. Susan Pollard introduced Mr. Kyle Joseph Fetsko, Mr.
Joseph Edward Keating III, and Mr. David Nathan Morton, who
were present to receive the resolution.
On motion of Mr. Winslow, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered
by Congress in 1916; and
WHEREAS, the Boy Scouts of -America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, -after. earning at least 21 merit badges in a
wide variety of skills including leadership, service and
outdoor life, serving in a leadership position in a troop,
carrying out a service project beneficial to their community,
being active in the troop, demonstrating Scout spirit, and
living up to the Scout Oath and Law, Mr. Kyle Joseph Fetsko,
Troop 876, sponsored by Mt. Pisgah United Methodist Church;
Mr. Joseph Edward Keating III, Troop 897, also sponsored by
Mt. Pisgah United Methodist Church; and Mr. David Nathan
Morton, Troop 2890, sponsored by The Brandermill Church, have
accomplished those high standards of commitment' and have
reached the long -sought goal of Eagle Scout, which is
received by only four percent of those individuals entering
the Scouting movement; and
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WHEREAS, growing through their experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare themselves for a role as leaders in
society, Kyle, Joey and Nathan have distinguished themselves
as members of a new generation of prepared young citizens of
whom we can all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 28th day of August 2019,
publicly recognizes Mr. Kyle Joseph Fetsko, Mr. Joseph Edward
Keating III, and Mr. David Nathan Morton, extends
congratulations on their attainment of Eagle Scout, and
acknowledges the good fortune of the county to have such
outstanding young men as its citizens.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Ms. -Haley and Mr. Winslow presented the executed resolutions
and patches to Mr. Fetsko, Mr. Keating and Mr. Morton,
accompanied by members of their families, congratulated them
on their outstanding achievements, and wished them well in
future endeavors.
Mr. Fetsko, Mr. Keating and Mr. Morton provided details of
their Eagle Scout project and expressed appreciation to their
parents and others for their support.
12.C. RECOGNIZING CAREER DEPUTY MARK E. BOYDEN, SHERIFF'S
OFFICE, UPON HIS RETIREMENT
Lieutenant Colonel Matt Wilkerson introduced Career Deputy
Mark E. Boyden, who was present to receive the resolution.
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Career Deputy Mark E. Boyden began his service
with the Chesterfield County Sheriff's Office in August 1993,
and was assigned to the Chesterfield County Jail; and
WHEREAS, Career Deputy Boyden has faithfully served
Chesterfield County for 26 years, as a deputy under Sheriff
Clarence G. Williams, Jr., Sheriff Dennis S. Proffitt; and
current Sheriff Karl S. Leonard; and
WHEREAS, Career Deputy Boyden was instrumental in
preparing for the transition to the new jail facility; and
WHEREAS, Career Deputy Boyden was promoted to Sergeant
in 1998 and served on Chesterfield County Police Executive
Leadership at the University of Richmond in April 1999; and
WHEREAS, Career Deputy Boyden has demonstrated his
versatility, skill and strong work ethic in a wide range of
departmental assignments in both the -Correctional and Court
Services sections of the department from June 2001 through
July 2007; and
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WHEREAS, Career Deputy Boyden met all requirements in
November 2008 to qualify as a Deputy First Class; in November
2014 as a Master Deputy; and then in July 2018 as a Career
Deputy; and
WHEREAS, Career Deputy Boyden attended the R.L. Oatman
and Associated.- Executive Protection Training Program in
Baltimore, Maryland in October 2010; and
WHEREAS, Career Deputy Boyden received numerous letters
of appreciation and commendations for his dedication and
service to the employees and citizens of Chesterfield County
including a Letter of Appreciation from Leslie Haley, Chair
of the Board of Supervisors for his service and security of
the Board of Supervisors; and
WHEREAS, Career Deputy Boyden received commendations for
his part in stopping an attempted escape from the jail in
July 1997 and preventing a wrongful release in May 1999; and
WHEREAS, Career Deputy Boyden was selected as Employee
of the Quarter in March and June 1997, in 2000, and again in
2015; and
WHEREAS, Career Deputy Boyden received the Specialized
Service Ribbon for the Crisis Intervention Team, the Pistol
Ribbon for the Sheriff's Office, -and the Good Conduct Award.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 28th day of August 2019,
publicly recognizes the outstanding contributions of Career
Deputy Mark E. Boyden, expresses the appreciation of all
residents for his service to Chesterfield County and extends
appreciation for his dedicated service to the county and
congratulations upon his retirement, as well as best wishes
for,a long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Career Deputy Boyden and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Ms. Haley presented the executed resolution to Career Deputy
Boyden, accompanied by members of his family, expressed
appreciation for his valuable service and contributions to
the county, and wished him a happy retirement.
Career Deputy Boyden thanked the Board of Supervisors for the
special recognition and kind sentiments.
Dr. Casey presented Career Deputy Boyden with an acrylic
statue and county watch, expressed appreciation for his
exceptional and faithful service to the county and wished him
well in his retirement.
A standing ovation followed.
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08/28/19
13. NEW BUSINESS
13.A. APPOINTMENTS
13.A.1. LOWER MAGNOLIA COMMUNITY DEVELOPMENT AUTHORITY
On motion of Ms. Jaeckle, seconded by Mr. Elswick, the Board
nominated/ reappointed Ms. Debra Girvin, Mr. Art Heinz, and
Mr. Faizan Habib to serve on the Lower Magnolia Community
Development Authority, whose terms are effective September 1,
2019 and will expire on August 31, 2023.
Ayes: Haley, Elswick, Jaeckle; Winslow and Holland.
Nays: None.
13.A.2. COMMUNITY POLICY,AND MANAGEMENT TEAM
On motion of Ms. Jaeckle, seconded by Mr. Elswick, the Board
nominated/ appointed Ms. Diane Glover, as representative for
Chesterfield County Public Schools, to serve on the Community
Policy and Management Team, whose term is effective
immediately and will expire on December 31, 2022.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.A.3. CITIZENS' BUDGET ADVISORY COMMITTEE
On motion of Mr. Winslow, seconded by Mr. Elswick, the Board
nominated/reappointed Mr. Chris Eudailey, Mr. Chip Hughey,
Mr. Eugene Johnson, Jr. and Mr. William Gleason to serve on
the Citizens' Budget Advisory Committee, whose terms are
effective October 1, 2019 and will expire on September 30,
2021.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.A.4. YOUTH CITIZEN BOARD
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
nominated/appointed/reappointed the following student
representatives to serve on the Youth Citizen Board, whose
terms are effective September 1, 2019 and will expire on June
30, 2020:
Name
Mar'Quon Frederick
Zenia Hazelwood
Mary Grace Gozzi
Lauren Jamieson
Madeline Heller
Ainsley French
Taiwo Adepoju
Alex Purgason
Morgan Neal
Colby Renshaw
District
Bermuda
Bermuda
Clover Hill
Clover Hill
Clover Hill
Clover Hill.
Dale
Matoaca
Matoaca
Matoaca
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Aliyah Smith
Gannon Grubb
Lisa Richburg
Avnee Raje
Taylor Long
Michael Ackley
Caroline Kiefer
Peter Whelan
Josh Marett
Matoaca
Matoaca
Midlothian
Midlothian
Midlothian
Midlothian
At -Large
At -Large
Maggie L. Walker
Governor's School
And, further, the Board nominated/ appointed following adult
representative to serve on the Youth Services Board, whose
terms are effective September 1, 2019, through June 30, 2022:
Name
Tammie Mobley
n1 ctrl r+t
Bermuda
Ayes: Haley, Elswick,-Jaeckle, Winslow and Holland.
Nays: None.
13.A.5. TOWING ADVISORY BOARD
u
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
nominated/appointed/reappointed Lieutenant Jeffrey Easton,
Administrative Lieutenant for Uniform Operations,• Sergeant
George Turner, towing coordinator, Mr. Asbury Quillian,
citizen representative, Mr. Bruce Eagle, towing
representative, Ms. Cindy Pearce, towing representative, to
serve on the Towing Advisory Board, whose terms are effective
immediately and will expire on August 31, 2022.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B. CONSENT ITEMS
13.B.1. ADOPTION OF RESOLUTIONS
13.B.1.a. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT
13.B.1.a.1. MS. BRENDA B. SHEARER, BUILDING INSPECTION
DEPARTMENT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Ms. Brenda B. Shearer will retire from the
Chesterfield County Building Inspection Department on August
1, 2019, after providing 30 years of quality service to the
citizens of Chesterfield County; and
WHEREAS, Ms. Shearer began her career in the Building
Inspection Department in April 1989 as a Systems Operations
Analyst; and
WHEREAS on July 1, 1990, Ms. Shearer was promoted to the
position of Chief of Administrative Services, supervising all
customer service and automated technology staff; and
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WHEREAS, Ms. Shearer was a driving force in upgrading
the department's automation system technology from a
mainframe environment to a relational database environment
that resulted in a more efficient code enforcement effort and
availability of informationand results to customers; and
WHEREAS, Ms. Shearer has been a dedicated volunteer over
the course of her career serving on such committees as the
Family Day/Workforce Committee, United Way Kick-off Committee
and numerous other committees; and
WHEREAS,, Ms. Shearer successfully developed the
departmental budget for many years and was instrumental in
the effort to develop a business case methodology for
justifying additional staff that has been held as a model by
the Budget Department for all departments to utilize; and
WHEREAS, Ms. Shearer worked tirelessly to incorporate
business management principles into departmental operation
that positioned the department to operate in a more
efficient, effective and professional manner; and
WHEREAS, throughout her career, Ms. Shearer has been a
dedicated and deeply loyal -employee whose efforts
significantly contributed to meeting the needs of the
department, its customers and Chesterfield County residents;
and
WHEREAS, Ms. Shearer will be deeply missed by all her
colleagues and friends in Building Inspection.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
contributions of Ms. Brenda B. Shearer and extends on behalf
of its members and the citizens of Chesterfield County,
appreciation for her service to the county, congratulations
upon her retirement, and best wishes for a long and happy
retirement.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.1.a.2. DEPUTY FIRE MARSHAL ROBERT W. JENKINS, FIRE AND
EMERGENCY MEDICAL SERVICES DEPARTMENT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution
WHEREAS, Deputy Fire Marshal Robert W. Jenkins retired
from the Chesterfield Fire and Emergency Medical Services
Department, Chesterfield County, on August 1, 2019; and
WHEREAS, Mr. Jenkins faithfully served the county and
its citizens for over 26 years; and
WHEREAS, Mr. Jenkins received a Unit Citation as a
result of the countless hours that he and his team
contributed to the safety of the citizens and firefighters of
Chesterfield County; and
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08/28/19
WHEREAS, Mr. Jenkins has provided a superior level of
commitment and dedication to his work in the Fire and Life
Safety Division; and
WHEREAS, -Mr. Jenkins was promoted to Deputy Fire
Marshal, Principal Engineer of Fire Plans Review, in December
2012; and
WHEREAS, Mr. Jenkins served as an active, member and
training officer of the Central Virginia Fire Arson
Association; and
WHEREAS, Mr. Jenkins has taught building construction
classes throughout the state and for local officer,
development programs; and
WHEREAS, Mr. Jenkins was actively involved in national,
state and local code change processes; and
WHEREAS, Mr. Jenkins consistently received an overall
customer_ satisfaction score of 96 percent for the Plans
Review team; and
WHEREAS, Mr. Jenkins continually strived to increase his
knowledge and skills by attending relevant classes,
participated on technical committees and workgroups, and
offered applicable changes to code 'language to meet today's
needs.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the -contributions of
Deputy ' Fire , Marshal Robert W. Jenkins, expresses the
appreciation of all citizens -for his service to the county,
and extends their appreciation for his dedicated service and
congratulations upon his retirement.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.1.a'.3. MRS. CINDY M. MARSHALL, FIRE AND EMERGENCY
MEDICAL SERVICES DEPARTMENT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Administrative Supervisor Cindy M. Marshall
retired from the Chesterfield Fire and Emergency Medical
Services Department, Chesterfield County, on September 1,
2019; and
WHEREAS, Mrs. Marshall faithfully served the county and
its citizens for over 30 years; and
WHEREAS,,Mrs. Marshall received Civilian Employee of the
Year in 2012 as a result of her passion, dedication, and
overall commitment that she provided to this organization;
and
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08/28/19
WHEREAS, Mrs. Marshall has provided a superior level of
commitment and dedication to her work in the Fire and Life
Safety Division; and
WHEREAS, Mrs. Marshall was promoted to Supervisor of the
administrative staff in the Fire and Life Safety Division in
1999; and
WHEREAS, Mrs. Marshall served as the Chesterfield County
Blood Drive Coordinator for 18 years; and
WHEREAS, Mrs. Marshall served as the secretary of the
Central Virginia Fire Arson Association for the past six
years; and
WHEREAS, Mrs. Marshall served as both the president and
vice president of the Administrative Professionals' Section
of the Virginia Fire Chiefs Association; and
WHEREAS, Mrs. Marshall attended the School of Leadership
and earned a Supervisor's Certificate in 2007; and
WHEREAS, Mrs. Marshall successfully coordinated the
Cadet Safety Camp and the biannual Citizens Fire Academy; and
WHEREAS,. Mrs. Marshall assisted with the initial
development, launch, transition, implementation and on-going
training for the Image Trend Elite Inspection Module; and
WHEREAS, Mrs. Marshall managed and was responsible for
many projects, including Arson Immunity correspondence, FOIA
requests, Environmental Impact Statements, court ordered
restitutions, and the Knox Box program; and
WHEREAS, Mrs. Marshall not only monitored and entered
data but also looked for improvements to multiple databases
that she oversaw, including the burn permits database,
blast/explosive storage database, complaints database,,
property management database, daily log database, smoke
detector database, POSSE, Laserfiche and the inspections
module of ImageTrend.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Administrative Supervisor Cindy M. Marshall, expresses the
appreciation of all citizens for her service to the county,
and extends their appreciation for her dedicated service and
congratulations upon her retirement.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.1.a.4. SERGEANT JUANAMETTRE BUTLER, POLICE DEPARTMENT
On motion of .Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Sergeant Juanamettre Butler will retire from
the Chesterfield County Police Department on September 1,
2019, after providing over 20 years of quality service to the
residents of Chesterfield.County; and
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08/28/19
WHEREAS, Sergeant Butler faithfully served the county as
a Patrol Officer, Senior Police Officer, Master Police
Officer,'Career Police Officer, Corporal, Acting Sergeant and
Sergeant; and
WHEREAS, Sergeant . Butler's promotion to sergeant
distinguished her as being the first female African American
sergeant in the Chesterfield County Police Department; and
WHEREAS, during her tenure, Sergeant Butler has also
served as a General Instructor, Defensive Tactics Instructor,
Taser Instructor and Police Recruiter; and
WHEREAS, Sergeant Butler has been a primary recruiter
and currently oversees a Recruiting Team dedicated to
recruiting the best police officer candidates to serve the
residents of Chesterfield County; and
WHEREAS, Sergeant Butler has served on the Special
Response Unit and as a valued member of the Police Honor
Guard; and
WHEREAS, Senior Officer Butler was awarded two Unit
Citations as a member of the Police Honor Guard for the
unit's diligence and professionalism displayed during funeral
and memorial services held in multiple states following the
line -of -duty deaths of two Chesterfield County. police
officers and two other officers in the Commonwealth of
Virginia; and
WHEREAS, Senior Officer Butler was the recipient of a
life-saving award for her efforts working jointly with
another officer to save an individual attempting suicide by
strangulation; and
WHEREAS, Sergeant Butler proudly served for 18 years on
the Police Honor Guard, frequently traveling out of state to
represent Chesterfield police officers in professional and
moving tributes to fallen comrades and their families, in
addition to presenting the colors at numerous official police
ceremonies in the county; and
WHEREAS, Sergeant Butler was consistently praised by her
supervisors for her impeccable uniform and equipment
appearance and,her professional demeanor; and
WHEREAS, Sergeant Butler is recognized for her teamwork,
strong work ethic, communications and human relations skills,
all of which she has utilized within the Police Department
and in assisting residents of Chesterfield County during her
career; and
WHEREAS, Sergeant Butler has received numerous letters
of commendation, thanks and appreciation for services
rendered; and
WHEREAS, Sergeant Butler has provided the Chesterfield
County _Police Department with many years of loyal and
dedicated service; and
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08/28/19
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Sergeant Butler's diligent service.
NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield
County Board of Supervisors recognizes Sergeant Juanamettre
Butler and extends on behalf of its members and the residents
of Chesterfield County, appreciation for her service to the
county, congratulations upon her retirement, and best wishes
for a long and happy retirement.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.1.a.5. MRS. DEBORAH H. CORNETT, LIBRARY DEPARTMENT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Deborah Cornett has been a valued employee at
Chesterfield County Public Library since April 24, 2004,
beginning her service as a part-time Library Automation
Specialist and being promoted in June 2008 to a full-time
position as the Library Tech Department Manager; and
WHEREAS, Ms. Cornett managed several large data and
installation projects related to various systems and managed
a major upgrade of the III LIS system to a new discovery -
based platform ensuring the catalog and customer data was
transferred effectively; and
WHEREAS, her work involved management of various
iterations of the department's computer systems which
included many additions, upgrades and adjustments to the
various systems; and
WHEREAS, Ms. Cornett was instrumental in the development
of several customer focused and user-friendly training
programs for the Library Web Catalog which included embedded
video presentations; and
WHEREAS, she also developed an approach for tracking use
of library computer workstations for system outreach
reporting; and
WHEREAS, Ms. Cornett managed early editions of the
Envisionware Library Internet Management System and the III
system which included installing upgrades and making
appropriate adjustments to operations tools and resources
thereby -ensuring an effective application; and
WHEREAS, Ms. Cornett learned the OCLC cataloging
software to ensure appropriate application of same in the III
System, Cataloging and Acquisitions modules; and
WHEREAS, Ms. Cornett developed tracking tools to keep
staff and supervisors apprised of changes, adjustments and
actions taken with the various library technology systems
including III, Envisionware, Trafsys and OCLC; and
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08/28/19
WHEREAS, she completed an assignment to focus
exclusively on the III system to ensure that this system was
working to maximum capacity, which included substantial
analysis of the systems modules and their application within
CCPL parameters and resources; and
WHEREAS, Ms. Cornett ensured that the IST embedded staff
was effectively incorporated into CCPL technical operations
in the first year of this collaborative model.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding -
contributions of Mrs. Deborah Cornett, expresses the
appreciation of all residents for her loyal and dedicated
service to Chesterfield County, and extends appreciation for
her many years of service to the county and congratulations
upon her retirement, as well as best wishes for a long and
happy retirement.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.1.a.6. LIEUTENANT H. PAUL MURRAY, FIRE AND EMERGENCY
_MEDICAL SERVICES DEPARTMENT
On motion'of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Lieutenant H. Paul Murray will retire from the
Chesterfield Fire and Emergency Medical Services Department,
Chesterfield County, on September 1, 2019; and
WHEREAS, Lieutenant Murray served as a volunteer
firefighter at the Dale Fire and EMS Station from 1982
through 1985; and
,WHEREAS, ,Lieutenant Murray began his career with
Chesterfield County on October 7, 1985,as a- recruit
firefighter in Recruit School #16; and
WHEREAS, Lieutenant Murray served the county as a
firefighter at the Midlothian, Dutch Gap, E_non, Chester., and
Ettrick Fire and EMS Stations; and
WHEREAS, Lieutenant Murray served as a member of the
department's Dive and Swift Water Rescue Team, a charter
member of the department's Technical Rescue Team, and a
member of the Maritime Response Team; and
WHEREAS, Lieutenant Murray was promoted to lieutenant in
November 2003, and served,as a company officer at the Bensley
and Ettrick Fire and EMS Stations; and
WHEREAS, Lieutenant Murray served as the A -shift
Tactical Safety Officer from September 2015 until his
retirement as he watched over the safety of his fellow
firefighters on emergency incidents; and
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WHEREAS, Lieutenant Murray
actions on March 25, 2009, with a
his life to rescue a subject who
collapsed in the City of Richmond;
was recognized
medal of valor fo
was pinned after
and
for his
r risking
a trench
WHEREAS, Lieutenant Murray was recognized with multiple
awards during his career including an EMS Unit Citation Award
in 2004 for assisting in the care of a seriously injured
patient from a gunshot wound and a Unit Citation Award for
his teamwork and efforts in providing emergency care to
patients that were involved in a motor vehicle collision; and
WHEREAS, .Lieutenant Murray was a founding board member
of the Chesterfield Professional Firefighters Charitable
Foundation (CPFFCF), an organization that has assisted
numerous members of Chesterfield Fire and EMS career,
volunteer, and retirees and Emergency Communications Center;
and
WHEREAS, Lieutenant Murray's commitment and dedication
was instrumental in organizing numerous fundraising events
and through these events, the CPFFCF has been able to provide
financial support to the public safety community during their
time of need; and
WHEREAS, Lieutenant Murray's operational knowledge in
combination with his honest, sincere personality made him a
respected leader and a trusted safety officer.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Lieutenant H. Paul Murray, expresses the appreciation of all
citizens for his service to the county, and extends their
appreciation for his dedicated service and their
congratulations upon his retirement.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.1.b. HONORING MAJOR CHARLES A. RANSOM FOR HIS SERVICE
TO OUR NATION AND NAMING AN ACCESS ROAD ON THE
GROUNDS OF MIDLOTHIAN HIGH SCHOOL IN HIS HONOR
On motion of Ms. Jaeckle,,seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Major Charles A. Ransom spent his teenage years
in Chesterfield County, attending Midlothian High School
where he was an outstanding student and star athlete on the
football and baseball teams; and
WHEREAS, upon his graduation from Midlothian High School
in 1997, Major Ransom attended the Virginia Military
Institute where he majored in computer science and was
recognized for his exemplary leadership abilities, rising -to
become vice president of the Class of 2001; and
WHEREAS, Major Ransom was commissioned as a second
lieutenant upon graduation from the Virginia Military
Institute; and
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WHEREAS, over the course of his career Major Ransom wasa
well-respected officer who exemplified the high standards.of
the U.S. Air Force and served in a number important commands
including the 621St Air Mobility Squadron, as the Executive
Officer of the 39th Air Base Wing, the Plans and Programs
Officer 67th Network Warfare Wing, and the 370th Expeditionary
Mission,Support Group in Camp Victory Iraq; and
WHEREAS, while deployed to Afghanistan in support of
Operation Enduring Freedom, Major Ransom served as a trainer
assisting the Afghan National Security Forces; he, along with
seven other American NATO International Security Assistance
Force service members and a U.S. civilian contractor, died at
the Afghan Air Force Compound in Kabul when an Afghan pilot
opened fire; and
WHEREAS, Major Ransom was a highly decorated officer
whose medals included a Purple Heart, Air Force Achievement
Medal, Air Force Commendation Medal, Combat Readiness Medal,
Global War on Terrorism Expeditionary- Medal, Global War on
Terrorism Service Medal, Joint Service Commendation Medal,
and the National Defense Service Medal; and
WHEREAS, a man of great integrity, faith, and honor,
Charles Ransom will be greatly missed by his parents, Willie
and Mary Sue; his brother, Stephen; the love of his life,
Naquita; his numerous other family members and friends; his
Brother Rats; and his fellow Airmen; and
WHEREAS, the Chesterfield County Board of Supervisors
wishes to memorialize the life and the sacrifices of Major
Charles Ransom.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, on behalf of the citizens of
Chesterfield County, Virginia, does hereby honor the service
and sacrifice of Major Charles Ransom, by naming the access
road on the grounds of Midlothian High School, "Charles A
Ransom Way."
AND, BE IT, FURTHER RESOLVED that a copy of this
resolution be presented to the family of Major Ransom and
that this -resolution be permanently recorded among the papers
of this Board of Supervisors of Chesterfield County,
Virginia.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.1.c. SUPPORTING CONSTRUCTION OF THE COMMONWEALTH
APARTMENTS USING PROCEEDS FROM TAX-EXEMPT BONDS
ISSUES BY THE VIRGINIA HOUSING DEVELOPMENT
AUTHORITY UNDER THEIR MIXED -INCOME PROGRAM
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors of
Chesterfield, Virginia, desires to make the
required by Section 36-55.30:2.B .of the Code
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the County of
determination
of Virginia of
08/28/19
1950, as amended, in order for the -Virginia Housing Developme
Authority to finance the economically, mixed project (t
"Project") described on Exhibit A attached hereto:
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISO
OF THE COUNTY OF CHESTERFIELD, VIRGINIA THAT:
1. the ability to provide residential housing and
supporting facilities that serve persons or families of lower
moderate income will be enhanced if a portion of the units
the Project are occupied or held available for occupancy by
persons and families who are not of low and moderate income; an
2. private enterprise and investment are not reasonab-
expected, without assistance, to produce the construction c
rehabilitation of decent, safe and sanitary housing ai
supporting facilities that will meet the needs of low ai
moderate income persons and families in the surrounding area c
the Project and this Project will induce other persons ai
families to live within such area and thereby create a desirab:
economic mix of residents in such area.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.1.d. SUPPORTING THE FRIENDS OF THE LOWER APPOMATTOX
RIVER TRAIL THROUGH THE TRI=CITIES,REGION
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the Appomattox River was designated a State
Scenic River in 1977 and the designation was extended in 1998
and 2011 to include 19.2 miles of river from 100 feet below
the Brasfield Dam to the confluence with the James River,
passing through the jurisdictions of Chesterfield County,
Dinwiddie County, the City of Petersburg, the City of
Colonial Heights, Prince George County and the City of
Hopewell; and
WHEREAS, the State Scenic River designation recognizes
the natural beauty and the historical significance of the
Appomattox River; and
WHEREAS, the Appomattox River comprises approximately 63
miles of the southern border of the County adjoining to
Amelia, Dinwiddie, Prince George and Charles City counties
and the cities of Petersburg and Hopewell; and
WHEREAS, in' 1993 Chesterfield County adopted a
Riverfront Plan to include the Appomattox and James Rivers
and in 1997, the National Park Service and .the Crater
Planning District Commission convened a series of meetings to
develop the Appomattox River Corridor Plan funded by the
Virginia Coastal Zone Management Program that recommended the
river corridor be used as both a land and water trail. In
2002, a study by the Virginia Tech Community Design
Assistance Center further refined the trail concepts and
plans have been prepared since the early 1990s by the Crater
PDC and various state and federal partners; and
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i
WHEREAS, the Friends of the Lower Appomattox River
(FOLAR) was established in 2000 in partnership with the
Crater Planning District Commission and all 6 jurisdictions
of the Lower Appomattox River with the mission of working in
partnership with communities to conserve and protect the
Appomattox River for all to enjoy; and
WHEREAS, the Cameron Foundation funded the development
of the Appomattox River, Master Plan and Signage Plan that was
completed in 2017 and adopted by FOLAR and the Crater
Planning District Commission in the same year; and'
WHEREAS, the Appomattox River Trail will be a 22 -mile
shared use path serving- walkers, bicyclists, the physically
challenged and other non -motorized users; and
WHEREAS, the Appomattox River Trail system will
encourage and support river access for paddle craft, swimming
and wading as, well as places for fishing, picnicking and
other passive recreation pursuits; and
WHEREAS, the history and habitat of the Appomattox River
will be preserved and interpreted, serving as an outdoor
classroom for students of all ages; and
WHEREAS, when completed, the Appomattox River Trail will
link the 6 jurisdictions along the river offering boating and
fishing access and encouraging ecotourism; and
WHEREAS, bicycle and pedestrian facilities help curb a
national epidemic of chronic obesity and weight related
diseases; and
WHEREAS, bicycle, pedestrian and water activities
cultivate economic development and create .jobs, attract
events and, connect communities and encourage quality of life
for all citizens; and
WHEREAS, when complete, the Appomattox River Trail will
encourage connections to other nationally and regionally
significant trails such as the East Coast Greenway, the
Ashland to Petersburg Trail and the Capital Trail; and
WHEREAS, part of the Appomattox River Trail is located
within Chesterfield County.
NOW, THEREFORE, BE IT FURTHER RESOLVED that Chesterfield
County is committed to working with FOLAR and the localities
of the Crater Planning District Commission and participating
with national organizations to create a connected regional
asset of, water and land trails thus setting an example for
other counties/cities.
AND, BE IT FURTHER RESOLVED that Chesterfield County is
committed to working with state. and congressional
representatives to support legislation promoting outdoor
recreation, public access and open space protection to
promote active' lifestyles and regional tourism.
AND, BE IT FURTHER RESOLVED that,the Chesterfield County
Board of Supervisors, this 28th day of August 2019, hereby
supports the Appomattox River Trail Master Plan and Signage
Plan and commends the visionary approach of past planning
efforts.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
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13.B.1.e. RECOGNIZING SEPTEMBER AS SUICIDE PREVENTION MONTH
IN CHESTERFIELD COUNTY
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, suicide is a preventable epidemic; however,
there is still stigma and misinformation that surrounds
suicide; and
WHEREAS, in 2016, one person in the United States died
by suicide every 11.7 minutes and suicide was the second
leading cause of death for ages 15-34; and
WHEREAS, in 2016, 52 Chesterfield County residents died
by suicide, a rate of 15.3 per 100,000, and in the
Commonwealth of Virginia 1,109 residents died by suicide, a
rate of 13.2 per 100,000; and
WHEREAS, the Chesterfield Suicide Awareness and
Prevention Coalition, an organization comprised of
representatives of behavioral health organizations, state
agencies, military/veterans' organizations, educational
institutions, faith -based and community-based organizations,
is dedicated to preventing the frequency of suicide attempts
and suicide deaths through educational programs, intervention
services, research projects, and bereavement services; and
WHEREAS, 90 percent of the people who die by suicide are
suffering from a psychiatric disorder, and the Center for
Disease Control's most recent report states that more than
half have not been diagnosed; and
WHEREAS, suicide affects us all, and the combined
medical and work -loss costs in the United States each year
are $69 billion; and
WHEREAS, each person's death by suicide affects at least
six other people, with over 200,000 newly bereaved each year,
and suicide is a significant public health concern; and
WHEREAS, Chesterfield County residents can contact the
Chesterfield Mental Health Crisis Line at (804)748-6356 24
hours a day, seven days a week for support and safety
planning; and
WHEREAS, September has been designated as National
Suicide Prevention Month to promote public awareness of
suicide prevention; and designating September as Suicide
Prevention Month in Chesterfield County would bring that
awareness to the local level, thereby strengthening our
community.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes September as Suicide
Prevention Month in Chesterfield County and urges all
citizens to actively support the efforts of the Chesterfield
Suicide Awareness and Prevention Coalition in working towards
the prevention of suicide in our community.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
19-499
08/28/19
13.B.2. ACCEPTANCE OF DEPARTMENT OF CRIMINAL JUSTICE
SERVICES GRANT AWARD FOR THE JAIL MENTAL HEALTH
PROGRAM
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the County Administrator to accept the Department
of Criminal Justice Services grant award of $324,073 for a
Jail Mental Health Program at the Chesterfield County Jail.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.3. ACCEPTANCE OF FY2020 HIGHWAY SAFETY PROJECT GRANTS
AWARDED BY THE DEPARTMENT OF MOTOR VEHICLES FOR
SPEED AND ALCOHOL ENFORCEMENT ACTIVITIES
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
accepted and appropriated FY2020 Highway Safety Project
Grants, in the amount of $250,838, from the Department of
Motor Vehicles for speed and alcohol enforcement activities.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.4. APPROVAL OF CHESTERFIELD COUNTY POLICE DEPARTMENT
TOWING CONTRACT FEE ADDENDUM AND CONTRACT LANGUAGE
CHANGES
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved the towing contract fee addendum as approved by the
Chesterfield County Police Department Towing Advisory Board
and contract language changes. (It is noted that copies of
the towing contract fee addendum and the towing contract are
is filed with the papers of this,Board.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.5. AUTHORIZE THE COUNTY ADMINISTRATOR TO RENEW A
HEALTH CARE CONTRACT WITH ANTHEM BLUE CROSS AND
BLUE SHIELD AND RENEW THE DENTAL CARE CONTRACT WITH
DELTA DENTAL OF VIRGINIA FOR 2020, AND TO TRANSFER
RELATED SAVINGS TO THE HEALTHCARE FUND
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the County Administrator to renew the county's
contract with Anthem Blue Cross and Blue Shield (Anthem) and
renew the contract with Delta Dental of Virginia (Delta) for
2020, and authorized the County Administrator to transfer
budgeted FY2020 savings to the healthcare fund.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland..
Nays: None.
19-500
08/28/19
13.B.6. APPROVAL OF AGREEMENT WITH THE BUREAU OF ALCOHOL, -
TOBACCO, FIREARMS AND EXPLOSIVES FOR THE ACCELERANT
DETECTION CANINE PROGRAM
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized Fire Chief Edward L. Senter to enter into an
intergovernmental agreement between the U.S. Department of
Justice, Bureau of Alcohol, Tobacco, Firearms and Explosives
(ATF) and Chesterfield Fire and EMS (CFEMS) to establish
terms and conditions for participating in the ATF's
accelerant detection canine program.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.7. APPROVAL OF FY2020 CHESTERFIELD COMMUNITY SERVICES
BOARD PERFORMANCE CONTRACT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved the FY2020 performance contract between the
Chesterfield Community Services Board and the Virginia
Department of Behavioral Health and Developmental Services.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.8. AUTHORIZE THE RECEIPT AND APPROPRIATION OF STATE
OPIOID RESPONSE GRANT FUNDING YEAR TWO FROM THE
DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL
SERVICES
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the Chesterfield Community Services Board to
receive and appropriate $300,000 in the Mental Health budget
additional funding from the Department of Behavioral Health
and Developmental Services to address opioid prescription and
non-prescription drug use and abuse in Chesterfield County.,
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.9. AUTHORIZE THE RECEIPT AND APPROPRIATION OF GRANT
FUNDS FROM THE VIRGINIA DEPARTMENT OF AVIATION FOR
THE SOUTHEAST RAMP/APRON PROJECT ENVIRONMENTAL
ASSESSMENT AT THE CHESTERFIELD COUNTY AIRPORT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the County Administrator to receive and
appropriate funds from the Virginia Department of Aviation
(DOAV) in the amount of $220,000 to assist in funding the
required environmental' assessment for the Southeast
Ramp/Apron Development Project.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
19-501
08/28/19
13.B.10. SET DATES FOR PUBLIC.HEARINGS
13.B.10.a. TO CONSIDER THE CLAIM OF LARONDA BURFORD FOR
SURPLUS TAX SALE FUNDS
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
set a public hearing for September 25, 2019, to consider the
claim of LaRonda Burford for surplus tax sale funds.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.10.b. TO CONSIDER MODIFICATIONS TO THE CENTERPOINTE
SERVICE DISTRICT ORDINANCE
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
set a public hearing for September 25, 2019, to consider
modifications to the Centerpointe Service District ordinance.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.10.c. TO CONSIDER AMENDING SECTIONS 5-2, 5-7.3 AND 5-
7.4 OF THE COUNTY CODE AND ADDING SECTION 5-7.8
RELATING TO DERELICT STRUCTURES
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
set 'a public hearing for September 25, 2019, to consider
amending Sections 5-2, 5-7.3'and 5-7.4 of the County Code and
adding Section -5-7.8 relating to derelict structures.
Ayes: Haley,-Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.11. ACCEPTANCE OF STATE ROADS
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.,
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
19-502
08/28/19
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Founders Bridge Section 5
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334
Street Name and/or Route Number
• Michaux Valley Circle, State Route Number 8098
From: Michaux Valley Way, (Route 7781)
To: Michaux Valley Way, (Route 7781), a distance of: 0.22
miles.
Recordation Reference: Plat Book 220, Page 53
Right of Way width (feet) = 40
• Michaux Valley Way, State Route Number 7781
From: Michaux Valley Circle, (Route 8098)
To: The cul-de-sac, a distance of: 0.06 miles.
Recordation Reference: Plat Book 220, Page 53
Right of Way width (feet) = 40
• Michaux Valley Way, State Route Number 7781
From: Michaux Valley Circle, (Route 8098)
To: Michaux Valley Circle, (Route 8098), a distance of:
0.14 miles.
Recordation Reference: Plat Book 220, Page 53
Right of Way width (feet) = 40
• Michaux Valley Way, State Route Number 7781
From: 0.02 miles northeast of North Otterdale Road, (Route
970)
To: Michaux Valley Circle, (Route 8098), a distance of:
0.10 miles.
Recordation Reference: Plat Book 220, Page 53
Right of Way width (feet) = 40
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
19-503
08/28/19
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Harpers Mill Southwest Section 1 and
Remainder of Harpers Mill Northwest Section 2
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334
Street Name and/or Route Number
• Burridge Place, State Route Number 8102
From: Glen Royal Drive, (Route 8101)
To: The cul-de-sac, a distance of: 0.04 miles.
Recordation Reference: Plat Book 237, Page 83
Right of Way width (feet) = 50
• Glen Royal Drive, State Route Number 8101
From: Burridge Place, (Route 8102)
To: The end of maintenance, a distance of: 0.06 miles.
Recordation Reference: Plat Book 237, Page 83
Right of Way width (feet) = 55
• -Glen Royal Drive, State Route Number 8101
From: Harpers Mill Parkway, (Route 7600)
To: Burridge Place, (Route 8102), a distance of: 0.21
miles.
Recordation Reference: Plat Book 237, Page 83 & Plat Book
234, Page 87
Right of Way width (feet) = 55
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for` the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
Project/Subdivision: Glebe Point Estates Section 1
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334
Street Name and/or Route Number
19-504
08/28/19
• Comstock Forest Court, State Route Number 8108
From: Rocky Run Road, (Route 3016)
To: the cul-de-sac, a distance of: 0.06 miles.
Recordation Reference: Plat Book 236, Page 62
Right of Way width (feet) = 50
• Comstock Landing Drive, State Route Number 8109
From: Rocky Run Road, (Route 3016)
To: The end of maintenance, a distance of: 0.03 miles.
Recordation Reference: Plat Book 236, Page 62
Right of Way width (feet) = 50
• Comstock Landing Drive, State Route Number 8109
From: Rocky Run Road, (Route 3016)
To: Elvas Lane, (Route 3932), a distance of: 0.14 miles.
Recordation Reference.: Plat Book 236, Page 62
Right of Way width (feet) = 50
• Rocky Run Road, State Route Number 3016
From: 0.03 miles north of Rocky Run Court, (Route 3018)
To: Pointer Run Drive, (Route 8107), a distance of: 0.20
miles.
Recordation Reference: Plat Book 236, Page 62
Right of Way width (feet) = 50
Pointer Run Drive, State Route Number 8107
From: Rocky Run Road, (Route 3016)
To: The temporary cul-de-sac, a distance of: 0.08 miles.
Recordation Reference: Plat Book 236, Page 62
Right of Way width (feet) = 50
• Elvas Lane, State Route Number 3932
From: Comstock Landing Drive, (Route 8109)
To: Existing Elvas Lane, (Route 3932), a distance of: 0.10
miles.
Recordation Reference: Plat Book 236, Page 62
Right of Way width (feet) = 50
• Rocky Run Road, State Route Number 3016
From: Comstock Forest Court, (Route 8108)
To: Comstock Landing Drive, (Route 8109), a distance of:
0.16 miles.
Recordation Reference: Plat Book 236, Page 62
Right of Way width (feet) = 50
• Rocky Run Road, State Route Number 3016
From: Pointer Run Drive, (Route 8107)
To: Comstock Forest Court, (Route 8108), a distance of:
0.33 miles.
Recordation Reference: Plat Book 236, Page 62
Right of Way width (feet) = 50
• Comstock Landing Drive, State Route Number 8109
From: Elvas Lane, (Route 3932)
To: Cul -de -Sac, a distance of: 0.10 miles.
Recordation Reference: Plat Book 236, Page 62
Right of Way width (feet) = 50
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
19-505
08/28/19
13:B.'12. INITIATE APPLICATION FOR CONDITIONAL USE TO PERMIT
A COMPUTER CONTROLLED VARIABLE MESSAGE ELECTRONIC
SIGN AT THOMAS DALE HIGH SCHOOL
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
initiated an application for Conditional Use to permit a
computer controlled variable message electronic sign (EMC) in
a Residential (R-7) District on a 39.61 acre parcel located
at 3626 West Hundred Road (Tax ID 791-657-8718); appointed
Andrew Gillies, Director, Department of Planning, as the
agent for the Board; and waived disclosure requirements.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.13. APPROPRIATE AND TRANSFER FUNDING AND AWARD OF
CONSTRUCTION -CONTRACT FOR RIVER CITY SPORTSPLEX
PHASE I PROJECT
On motion of Ms. Jaeckle, seconded by Mr. Holland, 'the Board
authorized the Director of Procurement to award and execute a
construction contract with Loughridge and Company LLC for
River City Sportsplex Phase' I [negotiated base bid and
alternates one and three] in the amount of $4,365,700 and
authorized the transfer of up to $989,000 from existing Parks
projects and appropriated $530,000 from the tournament fee
reserve.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.14. AWARD OF CONSTRUCTION CONTRACT FOR THE JOHNSON
CREEK WASTEWATER PUMP STATION PROJECT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
awarded a construction contract to Southwood Building
Systems, Inc., in the amount of $8,067,444; transferred
$6,250,000 from the rate stabilization reserve project fund
to the Johnson Creek Wastewater Pump Station Project; and
authorized the County Administrator to execute the necessary
documents.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.15. APPROVAL OF LEASE EXTENSION FOR THE EMPLOYEE
MEDICAL CENTER
On motion of Ms.- Jaeckle, seconded by Mr. Holland, the Board
authorized the County Administrator to execute a lease with
the Health Center Commission for the County of Chesterfield
for the Employee Medical Center.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
19-506
08/28/19
13.B.16. ACCEPTANCE OF A PARCEL OF LAND ALONG HULL STREET
ROAD FROM FARRISH PROPERTIES, LLC
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
accepted the conveyance of a parcel of land containing 0.154
acres along Hull Street Road from Farrish Properties, LLC and
authorized the County Administrator to execute the deed. (It
is noted a copy of the plat is filed with the papers of this
Board.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.17. REQUESTS TO QUITCLAIM
13.B.17.a. PORTIONS OF A SIXTEEN -FOOT WATER EASEMENT ACROSS
THE PROPERTY OF MARKET SQUARE IV, LLC
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate
portions of a 16 -foot water easement across the property of
Market Square IV, LLC. (It is noted a copy of the plat is
filed with the papers of this Board.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.17.b. A PORTION OF A VARIABLE WIDTH WATER EASEMENT
ACROSS THE PROPERTY OF PANERA LLC
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of a variable width water easement across the
property of Panera, LLC. (It is noted a copy of the plat is
filed with the papers of this Board.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.18. APPROVAL OF CHANGES IN THE SECONDARY SYSTEM OF
STATE HIGHWAYS FOR MEADOWVILLE LANDING, SECTION 4
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the attached resolution requesting changes in the
Secondary System of State Highways for Meadowville Landing,
Section 4:
WHEREAS, a portion of Route 746 has been realigned and
new segments constructed to standards equal to the Virginia
Department of Transportation's Secondary Street Acceptance
Requirements as a requisite for acceptance for maintenance as
part of the Secondary System of State Highways; and
WHEREAS, the Virginia Department of Transportation has
inspected these streets and found them to be acceptable for
maintenance; and
19-507
08/28/19
NOW, THEREFORE, BE IT RESOLVED by the Chesterfield
County Board of Supervisors, this the 28th day of August,
2019, that the old segment of Route 746, identified on the
attached sketch and Form AM 4.3as segment B - C, is no
longer needed as part of the Secondary System of State
Highways as the new roads serve the same citizens as the old
road and is hereby requested to be abandoned by the Virginia
Department of Transportation pursuant to §33.2-912, Code of
Virginia, 1950 amended.
BE IT FURTHER RESOLVED, that the Virginia Department of
Transportation be, and it hereby is, requested to add and
maintain the new segments identified on the attached ,Form AM
4.3 as part of .the Secondary System of State 'Highways,
pursuant to §33.2-705, Code of Virginia, 1950 amended, and
the regulatory requirements of VDOT.
BE IT FURTHER RESOLVED, the County Board of Supervisors
does hereby guarantee unencumbered rights-of-way plus the
necessary easements for cuts, fills, and drainage for the
added segments;
BE IT FURTHER RESOLVED, a copy of this resolution be
forwarded, to the Permits Manager at 3.301 Speeks Drive,
Midlothian, VA 23112 for the Virginia Department of
Transportation.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.20. REQUEST FROM RIVERS BEND REDEVELOPMENT, LLC FOR AN
EXISTING PRIVATE WATER SERVICE TO BE LOCATED WITHIN
A PROPOSED PRIVATE EASEMENT TO SERVE PROPERTY ON
HOGANS ALLEY
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
granted Rivers Bend Redevelopment, LLC approval for an
existing private water service to be located within a
proposed,private easement to serve property at 11949 Hogans
Alley, and authorized the County Administrator to execute the
water connection agreement. (It is noted a copy of the plat
is filed with the papers of this Board.)
Ayes:. Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None. -
13.B.21. CONVEYANCE OF EASEMENTS
13.B.21.a. TO VERIZON VIRGINIA LLC FOR SERVICE TO MATOACA
MIDDLE SCHOOL
On motion of Ms. Jaeckle, seconded by Mr. Holland, t
authorized the Chairman of the Board of Supervisors
County Administrator to execute an agreement with
Virginia'LLC for a 20 -foot underground easement for
to Matoaca Middle School at 20300 Halloway Avenue.
noted a, copy of the plat is filed with the papers
Board.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
19-508
�e Board
and the
Verizon
service
(It is
of this
08/28/19"
13.B.21.b. TO VIRGINIA ELECTRIC AND POWER COMPANY
13.B.21.b.1. FOR SERVICE TO THE NEW CRESTWOOD ELEMENTARY
SCHOOL
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute -'an agreement with Virginia
Electric and Power Company for a variable width underground
and overhead easement at Crestwood Elementary School, 7600
Whittington Drive and to relocate the overhead line serving
the adjacent property at 7544 Whittington Drive. (It is noted.
a copy of the plat is filed with the papers of this Board.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.21.b.2. FOR THE EXISTING SERVICE TO CARVER MIDDLE
SCHOOL AND NEW SERVICE TO HARROWGATE
ELEMENTARY SCHOOL
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an agreement with Virginia
Electric and Power Company for a variable width underground
easement for the existing service to Carver Middle School at
3800 Cougar Trail and new service to Harrowgate Elementary
School, 4000 Cougar Trail. (It is noted a copy of the plat is
filed with the papers of this Board.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.21.b.3. FOR SERVICE TO MATOACA ELEMENTARY SCHOOL
On motion of Ms., Jaeckle, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an agreement with Verizon
Virginia LLC for a 20 -foot underground easement for service
to Matoaca Elementary School at 20300 Halloway Avenue. (It is
noted a copy of the plat is filed_ with the papers of this
Board.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.22. INITIATE AN APPLICATION FOR REZONING FROM
AGRICULTURAL (A) TO HEAVY INDUSTRIAL (I-3) ON
PROPERTY LOCATED ALONG THE EAST AND WEST LINE OF
DISCOVERY DRIVE, NORTH OF BERMUDA HUNDRED ROAD
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
initiated a rezoning from Agricultural (A) to Heavy
Industrial (I-3) on approximately 10.5 acres located along
the East and West Line of Discovery Drive, North of Bermuda
Hundred Road (Tax ID 833-650-3653); appointed Andrew G.
Gillies as agent for the Board; and, waived disclosure
requirements.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
19-509
08/28/19
13.B.23. APPROVAL OF MEMORANDUM -OF UNDERSTANDING WITH
DOMINION ENERGY VIRGINIA RELATING TO TRANSPORTATION
PLAN IN THE VICINITY OF THE CHESTERFIELD POWER
STATION
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved a Memorandum of Understanding with Dominion Energy
Virginia relating to a transportation plan in the vicinity of
the Chesterfield Power Station and appropriated the
$1,100,000 paid by- Dominion for development of a
transportation plan in the Chesterfield Power Station area.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
On motion of Mr. Elswick, seconded by Mr. Holland, Item
13.B.19., Designation of Right of Way along Chesterfield
Avenue and Paine Street for the New Ettrick Elementary School
was removed from the Consent Agenda for public comment.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.19. DESIGNATION OF RIGHT OF WAY ALONG CHESTERFIELD
AVENUE AND PAINE STREET FOR THE NEW ETTRICK
ELEMENTARY SCHOOL
Ms. Brenda Stewart expressed concerns relative to proceeding
to build on a site that does not comply with the
Comprehensive Plan as to recommended size of 20-30 acres for
an elementary school and. inquired how the opening of the
school is justified to be a higher priority than addressing
some of the long identified critical major maintenance needs
and establishing an effective preventative maintenance
program. She urged the Board to defer the item.
Ms. Pearl Cheeks expressed concerns relative to the
suitability of,the current site, the added traffic -congestion
of Chesterfield Avenue, the approved plan for the expansion
of the Village of Ettrick built close to the school, and the
proximity of the school to the proposed fire station.
Ms. Nita Mensia-Joseph stated there has been a significant
collaborative effort between the school division, Fire and
EMS, Planning and Parks and Recreation regarding the Ettrick
site. She further stated the school division purchased the
parcel of land in collaboration with the Fire Department and
in the event that the Fire Department did use that smaller
parcel of land, the school division would be reimbursed for
that purchase. Regarding building of the new school on the
site, she stated school staff presented the idea of
rebuilding Harrowgate, Reams, Crestwood and Ettrick
Elementary Schools on their current sites. She further stated
it was._a better utilization of taxpayer funds with only a $7
million difference to get a 40 -year -additional life
expectancy out of the building being constructed. She stated
the second factor that influenced the location of"the school
was the guidance found in the Comprehensive Plan. She further
stated relocating the school on the existing site was the
appropriate decision, in addition to rebuilding it as opposed
to renovating it..
19-510
08/28/19
In response to Mr. Holland's questions, Ms. Mensia-Joseph
stated there were several community meetings with the school
division held at the Ettrick site to talk about the layout
and design of the site. She further stated the contract for
construction for the proposed project has been awarded by the
Board and noted the groundbreaking is planned for October
with an opening in 2021.
Ms. Jaeckle stated community meetings are not normally held
regarding site selection due to possible disadvantages. She
stressed the importance of leaving a community asset within
the community to further revitalization efforts.
Mr. Rodney Martin expressed concerns relative to the lack of
community meetings, inclusion of citizens in the site
selection process and the possible advantages and
disadvantages of the current site versus a new site.
Mr. Elswick stated there were meetings to discuss the
construction of the school on site and for eight years the
Board has tried to jumpstart revitalization in Ettrick. He
further stated to get a college town built in Ettrick,
revitalization needs to begin in order to entice other retail
establishments to invest in the area. He inquired about
delaying the project at the expense of the citizens. He noted
if the school had been renovated, it would have. remained on
the same site.
Discussion ensued relative to rezoning of land surrounding
the existing Ettrick school site.
Mr. Winslow stated he agrees with the concept of leveraging
against public projects to revitalize an area. He further
stated it is important to show citizens that the county
government will invest .in an area for the direct purpose of
trying to get citizens, businesses or others to also reinvest
in the area. He stressed the importance of including citizens
in future site selection procedures.
Ms. Jaeckle noted the significant added cost of restricting
contractors during the time school is not in session.
Mr. Holland stated he believes community input regarding the
site selection process is warranted, necessary and needed. He
offered his approval to delay action on the issue for 30
days.
Ms. Haley expressed her concerns relative to the significant
impacts that could occur by deferring action on the issue for
30 days. She stated the outsourcing of contracts for new
schools warrants a reduction in change orders and delivering
a product in a timely manner. She further stated citizen
concerns have been noted and other zoning considerations have
been approved.
Mr. Elswick stressed the importance of making a final
decision regarding the project.
Mr. Elswick then made a motion, seconded by Ms. Jaeckle, for
the Board to designate right of way along Chesterfield Avenue
and Paine Street for the new Ettrick Elementary School, and
authorize the County Administrator to execute the
designation.
Ayes: Haley, Elswick and Jaeckle.
Nays: Holland and Winslow.
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13.C. HEALTH DEPARTMENT/LEGIONELLA UPDATE
Ms. Haley stated Items 13.C. and 13.D. are issues
traditionally discussed at the Board's afternoon work
session; however, the Board believes these issues.warrant the
public's attention to important matters. She noted these
items are not action items.
Dr. Casey made the following statement: "I wanted to provide
opening remarks. At our last board meeting, I received notice
at the end of the meeting that a spike of 10 Legionnaires
Disease cases in a short time frame in a certain area of the
county warranted a visit by the State Health Department and
the Federal Center for Disease Control (CDC) for which their
field tests of 5 schools indicated that Greenfield Elementary
School was a high risk for the legionella bacteria. I called
Dr. Dougherty to say we needed to close that school the next
day for both our summer school and parks program. This past
month,. the schools and county have spent countless hours on.
this topic. As some know, there are separate legal
authorities of a county and a school system, but this matter
was a public health matter as the legionella virus can spread
2 miles or more from any infected cooling tower. The next
results were disheartening with 3 of the 5 cooling towers
tests of the schools showing the most lethal legionella type
1 bacteria, as publicly reported, and a 4th school, Hopkins
Elementary, having another legionella strain of bacteria.
When extrapolated to the 36 school sites with similar systems
and similar maintenance program, 25 schools probably had the
same problem. That is why we are here. What you are about to
hear is a detailed presentation of the Health Department and
CDC process and the action steps taken thus far to mitigate
this issue from arising again. By October 1, investigative
reports,_ of CDC, Health Department, Risk Management and
Internal Audit will be completed and hopefully have all the
facts covered and accountability factors, as applicable.
People may ask why is the county concerned? It is because the
citizens are the ultimate owner of these school facilities
maintained by schools and the County Charter notes the county
as the owner. From a discussion with CDC yesterday, they told
school, county and state health officials that our school
cooling towers were some of the `poorest facilities
maintained' they have seen across the country. Greenfield
Elementary's very high score of 170 was far higher than any
other site visited. While any cooling tower has a 30 percent
chance of such bacteria.growing usually with very low scores
of one or less than ten, it is the care and attention to
mitigate bacteria from arising and its duration of a high
score that differentiates good systems from poor systems. From
my. understanding, all cooling towers have been cleaned and
all chemical treatment equipment repairs will be done by
September 10th. However, legionella bacteria can grow within 3
days in untreated systems, so we need to be mindful that we
don't create a breeding ground in the interim. While we had
hoped to test all 31 schools prior to cleaning for fact-
finding purposes, we were only able to test 5 _of these
schools. We respect that the schools' first priority was to
clean all 36 towers as quick as possible. We just received
notice that one of those schools, L.C. Bird, test returned
with a.legionella score of 20. This school is only 1 mile
from here, well within the 2 -mile radius a legionella vapor
can travel. The other four test results will be released once
received. As you can see this county -wide concern is not from
an abundance of caution, but rather out of necessity of a
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potential public health crisis. We are pleased since the
schools shock treated all their cooling towers, that there
have been no reported cases of Legionnaires Disease in the
county. Dr. Samuel will now give a brief Health Department
update, then a more detailed legionella presentation will
follow."
Dr. Alexander Samuel, Director, Chesterfield Health District,
presented information to the Board of Supervisors about
Health Department services, community health endeavors, and
un update on Legionnaire's Disease in Chesterfield County. He
started the presentation by illustrating the amazing things
that public health has done and pointed out the life
expectancy change from the beginning to the end of the 20th
century. He noted health rankings and outcomes relative to
length of life and quality of life. He highlighted
Chesterfield Health Department Services, which include
provision of services to under/uninsured; enforcement of
Environmental Health codes; public health preparedness and
response; communicable disease intervention; and population
health. In closing, he reviewed community health planning,
specifically assessment and action.
Ms. Angela West, Regional Epidemiologist, Virginia Department
of Health, stated the genus Legionella is a pathogenic group
of Gram-negative bacteria that includes the species L.
pneumophilia, causing legionellosis including a pneumonia -
type illness called Legionnaire's Disease and a mild flu-like
illness called Pontiac fever. Regarding Legionellosis cases,
she stated the Chesterfield District has had 11 percent of
the total number of cases statewide of Legionellosis reported
for 2019 and Chesterfield has had 43 percent of the total
number of cases in Central Region of Legionellosis reported
for 2019. She noted the population of Chesterfield County is
approximately 340,000 which encompasses approximately 25
percent of the. population of Central Region. She then
reviewed the investigation background, including in depth
case interviews for facilities visited and driving patterns
for all cases reported since May in Chesterfield, and all
reported since June in the surrounding localities; assessed
potable water sources for cases based on residence; ruled out
laboratory error at the hospital lab; looked at weather
patterns; mapped all cases since 2017 by residence and mapped
2019 cases travel activities using polygon approach; and
developed epi centers of concern based on residence and
travel and evaluated cooling towers in those areas. -Regarding
cooling towers visual inspection, she stated the system at
Falling Creek Middle School was shut off in May due to
ongoing construction at the school; investigators could not
assess the chemical room since the unit was shut down; noted
heavy scaling on only one side; standing water was left in
the unit, the water should have been drained when it was shut
down; and it recorded PCR+ Legionella spp. Regarding the
system in Midlothian Middle School, she stated both units
were in use, a HVAC technician shut down units for testing;
there was considerable scaling noted on both units, including
moss growth; CL -2 pump was set around 20; and it recorded
PCR+ Legionella spp and LPI. Regarding the system at Hopkins
Elementary School (large tower), she stated both units were
operating, but in need of serious maintenance; the large unit
had a garden hose hooked up for the water intake; the pipe
that leads to the sprinklers in the cooling tower was
noticeably damaged and leaking; the chemical feed was in an
alarm mode; and no Legionella/growth was recorded. Regarding
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08/28/19
the system at Hopkins Elementary School (small tower), she
stated the small unit was running; there was considerable
scale noted on the unit and some moss noted down near the
filters and basin; the plate was broken on the side;
investigators were unable to find chemical input for this
system; and it recorded PCR+ Legionella spp. Regarding the
system at Greenfield Elementary School, she stated both units
were in use and the technician shut them down for sampling; a
chemical barrel with opened date of 2012 was noted; the alarm
read "Biocide Lockout"; grates were stuck shut; notable scale
and moss recorded; LPI Field PCR positive at 170-180 GU/mL;
and a culture detected LP1 in all 5 samples taken. She stated'
the Water Chemistry, Inc. report noted 38 total school
cooling towers. She further stated 1 cooling tower is under
warranty and not assessed; 16/36 had pH below_ the set
parameter of 8.0-8.8; 17/36 has phosphonate below the set
parameter of 5-15; 8 towers had both low pH and low
phosphonate; and 28/36 had notes that parts were in need of
repair or' replacement for the cooling tower to operate
correctly - including controllers, injection pumps, inhibitor
pumps, solenoid valves, etc. She further stated these items
are all essential to the proper functioning of a cooling
tower and to ensuring that disinfectant and descaler 'can
cycle through the system appropriately. She stated Water
Chemistry Inc. did a detailed report of all cooling tower
concerns and repairs needed in summer 2017 and highlighted
the importance of ensuring a comprehensive water treatment
program. In closing, she highlighted contract
recommendations, which include adding a measure of actual
disinfectant to the contract terms to be recorded on a
monthly report; adding a visual inspection requirement to
note scale and biological material on the tower and this
should be included in the monthly report; and monthly reports
need to include some sort of flag for when an item fails to
be in the established acceptable range and specifically note
acceptance criteria on the report.
Mr. David Johnson,. Risk Management Director, provided an
update to the Board of Supervisors on the 36 school
facilities with similar cooling towers as those_ that were
tested by the State Health Department and Center for Disease
Control. He stated Chesterfield County Public Schools
currently operates 49 cooling towers on 34 school sites. He
noted a Chesterfield County Public Schools and Chesterfield
County Government contract with Water Chemistry, Inc. to
provide monthly chemical treatment of their cooling towers.
He stated Chesterfield County Government currently operates 5
cooling towers on 5 sites; performs monthly visual
inspections in conjunction with the monthly chemical
treatments performed by Water Chemistry;' and currently
performs annual cleaning and Legionella testing at the 'end of
the cooling season. Regarding current activity, he stated
Chesterfield County Public Schools (CCPS) has contracted with
3 companies to have all of their cooling towers disinfected
and cleaned by August 26th; following Risk Management's
guidance, CCPS contracted with the consultant to conduct a
visual assessment and Legionella sampling after the cooling
towers have been disinfected and cleaned to confirm the
efficacy of the disinfection and cleaning activities and
ensure student, citizen and employee health and safety; due
to the concern for public health, Risk Management contracted
with an independent environmental consultant to document
conditions and sample for Legionella at all of the CCPS
cooling, towers; the scope of work contracted by Risk
Management included obtaining a visual assessment and
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08/28/19
Legionella sampling where possible before the cooling towers
have, been disinfected and cleaned; and as of August 21St,
assessments at 13 of the 34 school sites have been completed
- of these 13 sites, disinfection and cleaning has been
completed on 8, including all 5 of the schools tested by the
Center for Disease Control. In closing, he reviewed remedial
recommendations, which include minimizing biological growth
in cooling tower systems and developing and implementing
Legionella water management procedures.
In response to Ms. Haley's questions, Ms. West stated Pontiac
Fever is an acute, nonfatal respiratory disease cause by
various species of Gram-negative bacteria in the genus
Legionella. She further stated it causes a mild upper
respiratory infection that resembles acute influenza. She
stated there are certain components relative to school
ventilation that may pull contaminated air back into the
building.
In response to Mr. Winslow's question, Ms. West stated she
cannot speak to patient confidentiality regarding deaths
caused by Legionnaires disease.
Discussion ensued relative to the, difficulty in trying to
link an illness to a specific cooling tower.
Dr. Casey noted the Risk Management and Internal Audit
Departments are investigating the issue and will have a
summary report in October.
In response to Mr. Winslow's question, Mr. Johnson stated
there is a third -party vendor providing water treatment on a
regular basis and generating a report which is received by
the school division's facilities department.
In response to Mr. Holland's question, Ms. West stated the
state health department was trying to determine the spike in
numbers of Legionnaires Disease cases in 2017. She further
stated an investigation was conducted to explore other
avenues to determine the cause of the illness in time and
geographic area.
Mr. Holland expressed his concerns relative to the issue and
noted his recommendations to Dr. Casey regarding future
procedures, documentation and testing.
Mr. Winslow stated the county has a duty to provide a healthy
environment for students, staff, teachers and others who
frequent school facilities. He noted his concerns relative to
the significant spike in cases of Legionnaires Disease within
the county.
In response to Mr. Winslow's question, Ms. Meghan Coates
stated the school division has money left over at the end of
every fiscal year that is not ,dedicated to a particular
purpose. She further stated the school division had $3.5
million of those type of funds at the end of the 2017 fiscal
year, $2.9 million at the end of 2018 and $4 million at the
end of the 2019 budget cycle that ended in June. She . stated
the school division does not have the legal authority to move
funds between appropriation categories; however, the Board of
Supervisors does have that ability to move funds to an
appropriate category to be utilized. She noted no requests
were made from the School Board to do so.
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08/28/19
Discussion ensued relative to results of operations and the
cost to remedy the situation of executing and maintaining
school facilities.
Ms. Jaeckle recommended exploring the possibility of the
county's takeover of school major maintenance.
In response to Ms. Haley's question, Ms. Coates stated all
school projects labeled major maintenance have current
balances above $21 million. She further stated $13.3 million
has rolled forward from a previous year.
Mr. Holland expressed his concerns relative to the issue and
directed Dr. Casey to consult with staff and provide
recommendations regarding how school maintenance should be
managed going forward.
Mr. Elswick expressed concerns relative to suggestions from a
School Board member that the county had not provided the
schools with enough funding to cover the system's maintenance
needs. He stated those remarks were untrue and offensive. He
further stated the lack of maintenance on cooling towers were
not a funding issue. He stated the public has appropriated
more than enough money to get the maintenance done and the
school division has made a conscious decision not to do the
maintenance.
Ms. Haley stated the Board has a responsibility to every
citizen in the community to make certain the Board is being
good stewards of tax dollars and public facilities.
The Board recessed briefly.
Reconvening:
13.D. CAPITAL FACILITY FORECASTING UPDATE
Mr. Allan Carmody, Finance Director, provided an update to
the Board of Supervisors on the capital facility forecasting
project and related land development processes. He stated the
presentation includes previews of new dynamic reports
displaying aggregated and expanded data sets; information on
the related land development process; and information on
existing and.refined best practice processes for the delivery
of capital facilities.' He further stated investment in new
technology and improved methods will provide a single source
of data for county and Chesterfield County Public Schools
(CCPS), and community members; refined analytical
capabilities for facility forecasting, establishing special
program locations; land use planning, and facility impact
analysis; improved, easy to understand interactive reports;
and functionality will evolve over time. He stated the
purpose is to facilitate the allocation of tax dollars for
new and/or better utilized facilities. He further stated the
process of predicting future needs based on existing and
forecasted demands influenced by area -specific changing
demographics. He stated new and expanded data sets are being
used to provide meaningful insights and best practice
planning methods are being enhanced with new concepts and
tools. Regarding the zoning process, he stated the process is
informed by the Comprehensive Plan, many departments and
CCPS. He noted multi -faceted public communication approaches
regarding zoning cases and relevant 'information exist. He
stated new housing development potential informs upper bound
for new housing based on zoned properties. He further stated
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while development potential informs upper bound, market
forces drive new housing construction levels and actual new
housing starts have been scattered throughout the county. He
then highlighted the school facility dashboard, a dynamic
reporting tool that provides a single portal for connected
data and allows for a quick rank ordering by percent of
capacity. He stated new metrics provide granular perspective
based on localized conditions and area -specific metrics allow
for localized analysis based on existing trends.
An in-depth discussion ensued relative to elementary school
enrollment and household student generation factors by
attendance zone.
Mr. Carmody noted 16 of the county's 39 elementary schools
are operating at 75 percent or less than their design
capacities.
Discussion ensued relative to the ability to closely track
sales of existing homes, which can impact school capacity to
a far greater extent than new development as empty -nesters
relocate and sell their homes to couples with school-age
children.
In closing, Mr. Carmody reviewed remaining tasks which
include completing the enrollment forecasting model;
finalizing the demand generation report; continuation of
creating reports and dashboard, and process for Fire and EMS;
and coordinating findings with the FY2021 Capital Improvement
process.
Mr. Winslow commended Mr. Carmody, and his team for their
tremendous efforts relative to the forecasting tool and
stated it provides a uniform set of data for both the Board
of Supervisors and School Board moving forward. He further
stated numbers will be updated and generation rates will be
changed over time.
Discussion ensued relative to projected county and student
enrollment growth and the ability to make well-informed
funding decisions about schools and public infrastructure.
13.E. APPROVAL OF GRANT AGREEMENT WITH JRL LAND LC
Mr.. Garrett Hart, Director of Economic Development, stated
Chesterfield County is currently experiencing a severe lack
of existing industrial space for lease or sale. He further
stated this lack of space has resulted in the county being
unable to compete for several recent projects resulting in
the capital investment and job creation going to other
localities. He stated to get industrial space under
construction Chesterfield Economic Development is proposing a
grant through the_ EDA to JRL Land LC, a long-term
Chesterfield industrial developer and building owner. He
further stated the grant will refund the marginal increase in
real estate taxes paid by-JRL Land LC each year for three
years or until the building is 75 percent leased.
On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board
approved a grant agreement with JRL Land LC. (It is noted a
copy of the agreement is filed with the papers of this
Board.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
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08/28/19
14. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Ms. Donna Madden, Clover Hill District resident, addressed
the Board relative to the false advertising of RounTrey
Development amenities.
Mr. Phil Lohr expressed concerns relative to Virginia Freedom
of Information Act requests;. the process of the Planning
Department and urged the Board to make a change to the
policy.
Ms. Brenda Stewart expressed concerns relative to egregious
failures of Chesterfield County Public Schools and the
compelling cause for the Board of Supervisors to proceed with
haste to handle cleaning and maintenance of facilities.
Ms. Cynthia Wright addressed the Board relative to a civil
lawsuit against the Brandermill Community Association.
Mr. Rodney Martin expressed concerns relative to the
management malpractice involving maintenance of HVAC
equipment by the school -division's Chief Operations Officer..
15. DEFERRED ITEMS
There were no Deferred Items at this time.
16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE
THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO
_OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT
THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION
WILL BE HEARD AT SECTION 18
19SN0580
In Dale Magisterial District, Emerson Companies, LLC (project
commonly known as Cypress Glen) requests amendment of zoning
approval (Cases 04SNO306 and 14SN0560) relative to cash
proffers and amendment of zoning district map on 79 acres in
a Residential (R-88) District fronting 118 feet on the
northwest line of Nash Road 1,580 feet east of Eastfair
Drive. Residential use of up to 0.5 unit per acre is
permitted in the Residential (R-88) District. The
Comprehensive Plan suggests the property is appropriate for
Residential Agricultural use. Tax IDs 762-655-7397; 763-655-
5414, and 7635.
Mr. Andy Gillies presented a summary of Case 19SNO580 and
stated both the Planning Department and staff recommended
approval and acceptance of the proffered conditions. He noted
2 addenda were submitted after advertisement of' the case and
the Board would need to unanimously suspend its rules to
consider the case.
Mr. Kerry Hutcherson, representing the applicant, accepted
the recommendation and stated he believes the conditions
proffered are reasonable under state law. He stated to
address concerns expressed by area residents about road
improvements in the vicinity of the development, the
applicant submitted a revision to Proffered Condition 1.
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08/28/19
In response to Mr. Elswick's question, Mr. George Emerson
stated his intent to reword Proffered Condition 1 to address
a potential dam break and road improvements from Woodpecker
to . Nash Road.
Mr. Mincks noted the Board cannot change a proffered
condition at the meeting.
In response to Mr. Holland's question, Mr. Smith stated he
acknowledges that previous cases have been approved where
proffered conditions have not identified offsite road
improvements that may be made to address the development's
impacts on roads.
Mr. Hutcherson stated the applicant has worked with CDOT to
identify a road need within the traffic shed (Woodpecker
Road) .
Ms. Haley called for public comment.
Mr. Craig Lester expressed concerns relative to the preferred
use of cash proffers to the design of Nash Road to ensure the
road is not overtopped by the dam.
Mr. Joe Lewis expressed concerns relative to the potential
environmental impacts on. the lake and protected species by
the development. He urged the Board to defer the request.
Mr. Matt Gouch, attorney representing Mr. Lewis, asked the
Board to defer consideration of the case for 90 days to
address concerns relative to the preferred use of cash
proffers and potential environmental impacts of the
development.
There being no one else to address the issue, the public
hearing was closed.
Mr. Emerson stated the engineering firm he hired did not
locate any protected species on the property. He further
stated the Environmental Engineering Department approved the
plans for the development. He'urged the Board to approve the
case.
In response to Mr. Holland's questions, Mr. Scott Smedley
stated there are 10 lots that have frontage to the lake and
could potentially have water access. He further stated
stormwater ,plans were approved pre -2014 and do meet the
previous regulatory requirements for stormwater treatment.
Mr. Emerson stated no lakefront lots are included within the
development.
Mr. Smedley concurred with Mr. Emerson's remarks.
In response to Mr. Holland's question, Mr. Smedley stated
there would be significant damage to Nash Road if the dam
failed.
Mr. Holland expressed concerns relative to last minute
changes to the case and potential impacts to Nash Road. He
recommended deferring the case for 60 days.
Mr. .Holland made a motion, seconded by Mr. Winslow, for the
Board to suspend its rules to allow for consideration of the
amended proffered conditions.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
19-5-19
08/28/19
Mr. Holland made a motion, seconded by Mr. Winslow, for the
Board to defer Case 19SN0580 until October 23, 2019.
Ayes:- Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Discussion ensued relative to the preferred use of cash
proffers to the design of Nash Road.
Mr. Winslow made a motion, seconded by Mr. Holland, for the
Board to suspend its rules to consider matters past 11:00
p.m.-
Ayes:.Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
19SN0609
In Matoaca Magisterial District, Andrew Perry Taylor II
(project commonly known as Hidden Wit)-, requests conditional
use to permit. a craft brewery plus conditional use planned
development to permit exceptions to Ordinance requirements
and amendment of zoning district map in an Agricultural
District on 10.2 acres fronting 65 feet on the west line of
Hull Street Road 5870 feet southwest of Skinquarter Road.
Density will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Rural Residential Agricultural use. Tax ID
686-666-3094.
Mr. Gillies presented a summary of Case 19SN0609 and stated
both the Planning Commission and staff recommended approval,
subject to the -conditions.
Mr. Andrew Perry Taylor accepted the conditions.
Ms. Haley called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Mr. Elswick, seconded by Mr. Holland, the Board
approved Case 19SN0609 with the elimination of Condition 9
related to limiting the number of ticketed special events,
and subject to the following conditions:
1. Use. This Conditional Use shall be limited to the
operation of a craft brewery and shall be subject
to the following restrictions
a. Use produces primarily for on-site consumption
or sale.
b. Yearly, use produces a maximum of 10,000
barrels, 'each holding no more than thirty-one
(31) gallons of beer or other malt liquors.
C. Maximum of ten (10) persons are engaged in the
production of beer or malt liquors. (.P)
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08/28/19
2. Conceptual Plan. Development of the property shall
generally conform to the Conceptual Plan prepared
by Koontz Bryant Johnson Williams, dated May 15,
2019, and titled "Hidden Wit Brewery Conceptual
Site Layout", with respect to building and parking
locations and sizes, outdoor event space, treatment
of parking and driveways and growing areas to
include at the site entrance. Approval of this Plan
is not intended to limit other growing areas, which
are encouraged on the Property. (P)
3. Elevations. The proposed building shall be in
general conformance, or of comparable quality, to
the exterior elevations depicted in Attachment 4,
dated April 15, 2019, and produced by Titan
Construction. (P)
4. Buffers. A twenty. -five (25) foot buffer shall be
maintained along the perimeter of the Property.
This buffer shall comply with the requirements of
the Ordinance for 25 -foot buffers. (P)
5. Signs. One sign, a maximum of fifty (50) square
feet in area and fifteen (15) feet in height shall
be permitted to identify this use. Such sign shall
have a monument design and shall be limited to
external illumination. (P)
6. Public Address. Use of an outside public address
system shall not be permitted. (P)
7. Hours/Days of Operation. The days and hours that
the operation shall be open to the public shall be
as follows:
a. Monday through Saturday, from 12:00 noon to
11:00 P.M.
b. Sunday, from 1:00 p.m. to 6:00 p.m. (P)
8. Parking and Drives.
a. Surface treatment for parking and drives
(gravel v. pavement) shall be as identified on
the Concept Plan.
b. Main drive serving development shall have a
minimum width of twenty (20) feet. (P)
9. Dedication. Prior to any site plan approval, one
hundred (100) feet of right of way on the north
side of Hull Street Road (Route 360), measured from
the centerline of that part of Route 360
immediately adjacent to the property, shall be
dedicated, free and unrestricted, to and for the
benefit of Chesterfield County. (T)
10. Access. Direct vehicular access from the property
to Route 360 shall be limited to one (1)
entrance/exit. The Transportation Department shall
approve the exact location of this access. Prior to
any site plan approval, an access easement,
acceptable to the Transportation Department, shall
be recorded across the property to ensure, shared
use of this access with adjacent properties. (T)
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08/28/19
11. Road Improvements. Prior to issuance of an
occupancy permit, the owner/developer shall
construct additional pavement along the westbound
lanes of Route 360 at the `approved access -to
provide for a separate right turn lane and dedicate
to and for the benefit of Chesterfield County, free
and unrestricted, any additional right-of-way (or
easements) required for the improvement identified
above. (T)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
I CMWO A 14
In Dale Magisterial .District, Chesterfield County Board of
Supervisors requests conditional use to permit government
office use plus conditional use planned development to permit
exceptions to ordinance requirements and amendment of zoning
district map in a Residential (R-7) District on 16.2 acres
fronting 155 feet on the east line of Hopkins Road; 415 feet
on the north line of Beulah Road and 915 feet on the west
line of Brookshire Drive, site of former Beulah Elementary
School. Density will be controlled by zoning conditions and
ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Conservation/Recreation use. Tax
ID 782-680-4073.
Mr. Gillies presented a summary of Case 19SN0614 and stated
both the Planning Commission and staff recommended approval,
subject, to the conditions. He noted the inclusion of an
addendum relative to the EMC sign.
Ms. Darlene Lathrop accepted the conditions.
Ms. Haley called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
approved Case 19SN0614, subject to the following conditions:
1. With the approval of this request, exceptions shall
be granted to permit the following:
A. 230 parking spaces shall be provided.
B. Existing parking shall be permitted to' be
setback a minimum of three (3) feet from
property boundaries and no additional buffer
shall be required. Within this setback, a
fence and/or columnar landscaping shall be
provided to provide visual separation, as
determined appropriate by Planning at the time
of plans review.
C. Lighting for athletic fields shall be
permitted at a maximum height of 80 feet
provided a LED light source is utilized and
such lighting otherwise complies with Zoning
Ordinance standards for lighting. (P)
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2. A 50 foot setback, inclusive of a 30 foot buffer,
shall be provided in compliance with Zoning
Ordinance requirements around the perimeter of the
athletic field/recreational area. (P)
3. The EMC sign shall be located in accordance with
Zoning Ordinance requirements and shall conform to
the following standards:
a. Copy shall be limited to 3 lines and shall not
move but may fade;
b. The message or display shall be programmed to
change no more than once every 5 minutes;
C. Sequential messaging shall be prohibited;
d. Flashing and traveling messages shall be
prohibited;
e. Bijou lighting and animation effects shall be
prohibited; and,
f. Brightness shall be limited so as not to
exceed 0.3 -foot candles above ambient light as
measured using a foot candle meter at a
distance of 50 feet. The computer -controlled,
variable message, electronic sign shall have a
photocell that automatically adjusts the
brightness according to ambient- light
conditions. (P)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
19SN0615
In Midlothian Magisterial District, Watkins Associates LLC
and Watkins Land, LLC (project commonly known as Watkins
Center Apartments) requests conditional use planned
development to permit exception to parking requirements for
multi -family residential use and amendment of zoning district
map in an Industrial (I-2) District on 18.3 acres fronting 57
feet on the east line of Watkins Centre Parkway,1,291 feet
south of. East/West Road; also fronting 1,889 feet on the west
line of East/West Road, 838 feet east of Watkins Centre
Parkway. Density will be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Corporate Office/Research &
Development/ Light Industrial uses as a master planned/land
aggregation area. Tax IDs 716-708-8146; 716-709-7112; and
717-708-2149 and 3222.
Mr. Gillies presented a summary of Case 19SN0615 and stated
both the Planning Commission and staff recommended approval,
subject to the condition.
Mr. Scott Collins, representing the applicant, accepted the
condition.
Ms. Haley called for public comment.
There being no one to address the issue, the public hearing
was closed.
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On motion of Ms. Haley, seconded by Mr. Elswick, the Board
approved Case-19SN0615, subject to the following condition:
The Textual Statement, dated July 11, 2019, shall be
considered the Master Plan. (P)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
19SN0572'
In Bermuda Magisterial District, Teshauna Moore Tornes
requests conditional use to permit a group care facility and
amendment of zoning district map in a Residential (R-15)
District on 0.3 acre known as 6115 Walnut Landing Way.
Density will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan -suggests the property is
appropriate for Suburban Residential II use (2.0 to. 4.0
dwellings per acre). Tax ID 777-657-9451.
Mr. Drew Noxon presented a summary of Case 19SN0572 and
stated a group care facility to permit the full-time care for
a maximum of 4 adolescent/young women is planned. He further
stated staff recommends approval; however, the Planning
Commission recommended denial because given the property
location, size constraints and anticipated level of activity,
unlikely impacts of use on area properties can be mitigated.
Ms. Teshauna Moore Tornes accepted the conditions.
Ms. Haley called for public comment.
Mr. Brooks Collins, representing the Arbor Landing Home
Owner's Association read a letter to the Board of Supervisors
opposing the request.
Ms. Bonnie Craft, resident of Arbor Landing, expressed
concerns relative to .the introduction of a business use into
the neighborhood, precedent for location of other businesses,
and restrictive covenants requiring homes to be maintained
for residential use only.
Ms. Margaret Moore, resident of Arbor Landing, expressed
concerns relative to the introduction of a business use into
the neighborhood and the precedent for location of other
businesses. She urged the Board to deny the request.
Ms. Maria Marvin, resident of Arbor Landing, expressed
concerns relative to the introduction of a business use into
the neighborhood and the restrictive covenants requiring
homes to be maintained for residential use only. She urged
the Board to deny the request.
Mr. Chris McKenzie, attorney representing Mr.. and Mrs. Alex
Piven, adjacent property owners, reiterated concerns
expressed by Arbor Landing residents, specifically to the
restrictive covenants requiring homes to be maintained for
residential use only.
Ms. Millie Hacker,. resident of Arbor Landing, expressed
concerns relative to the introduction of a business use into
the neighborhood and urged the Board to deny the request.
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There being no one else to address the issue, the public
hearing was closed.
Ms. Tornes stated the program would accept and care for
adolescent females between the ages of 13-18 years old who
have been referred by the Virginia Department of Social
Services due to neglect and/or abuse. She noted her
intentions of care for the women while preparing the
individuals for transition into an appropriate home or
adulthood.
Ms. Jaeckle expressed her opposition of the proposal and
stated she did not believe the size of the property could
amply accommodate the level of activity and parking
associated with the use to successfully mitigate impacts on
the residential community.
Ms. Jaeckle then made a motion, seconded by Mr. Elswick, for
the Board to deny Case 19SN0572.
Ayes: Haley, Elswick, Jaeckle, and Holland.
Nays: Winslow.
17. PUBLIC HEARINGS
17.A. TO CONSIDER AMENDING CHAPTER 9, ARTICLE XIX OF THE
COUNTY CODE RELATING TO THE CHESTERFIELD TOWNE CENTER -
SOUTHPORT AREA SERVICE DISTRICT
Mr. Carl Schlaudt stated this date and time has been
advertised for the Board to consider amending Chapter 9,
Article XIX of the County Code relating to the Chesterfield
Towne Center -Southport Area Service District. He further
stated the Chesterfield Towne Center -Southport Area Service
District was established by ordinance in 2009 to fund
installation and maintenance of landscaping in medians near
the Chesterfield Towne Center Mall. He stated the Greater
Southport Business Association representing the business
owners of this district have been active supporters of the
creation of this district and are requesting that funding be
continued for another 10 years. He further stated the
district maintains and improves the median landscaping along
a portion of Midlothian Turnpike and it is funded by a
supplemental real estate tax assessment of $.02 per $100 of
assessed valuation for properties located within the district
boundaries.
Ms. Haley called for public comment.
Mr. Andy Scherzer and Mr. Reuben Waller, representing the
Greater Southport Business Association, voiced support of
extending the Chesterfield Towne Center -Southport Area
Service District and urged the Board to continue the program
at its current level.
There being no one else to speak to the issue, the public
hearing was closed.
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On motion of Ms. Haley, seconded by Mr. Winslow, the Board_
adopted the -following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 19971 AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 9-258, 9-259,_ 9-261, 9-262, AND 9-
263 RELATING TO
THE CHESTERFIELD TOWNE CENTER -SOUTHPORT AREA SERVICE DISTRICT
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Sections 9-258, 9-259, 9-261, 9-262, and 9-263 of
the Code of the.County of Chesterfield, 1997, as amended, are
amended and re-enacted to read as follows:
ARTICLE XIX. - CHESTERFIELD TOWNE CENTER—
SOUTHPORT AREA SERVICE DISTRICT
Sec. 9-258. - Definitions.
The following words shall have the following meaning
within this article:
Director: The director of the department of community
enhancement or designee. -
District: The Chesterfield Towne Center—Southport Area
Service District.
Maintenance: Regular and routine care of landscaped
medians, consistent with professional commercial landscaping
maintenance standards; replacement of dead or diseased
plants; supplemental plantings; and removal of trash and
debris from landscaped and hardscaped medians.
Map of the district: The Map entitled "Chesterfield Towne
Center - Southport Area Service District" dated August 2015
and prepared by the Chesterfield County GIS Section and that
is on file with the director. That map also shows the
boundaries of the district,— and all parcels located in the
district.
Plan of the district: The plan entitled "Midlothian
Initiative to Revitalize Rights -of -Way" prepared by Timmons
Group dated July 29, 2009, and as may be subsequently
amended. That plan is on file with the director.
Sec. 9-259. - Establishment of the Chesterfield Towne Center—
Southport Area Service District.
Pursuant to Code of Virginia, § 15.2-2400 et seq., and to
Sections 2.1 and 2.4 of the Charter of the County of
Chesterfield, there is hereby created in the county the
Chesterfield Towne Center—Southport Area Service District.
Sec. 9-260. - Boundaries of the district.
The boundaries of the district shall be defined as shown
on the map of the district.
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Sec. 9-261. - The purpose of the district and the facilities
and services proposed within the district.
The purpose of the district is to - provide high quality
landscaping and median maintenance consistent with the plan
of the district. Absent this service district, the condition
of landscaping and maintenance of the median could
potentially degrades the appearance and image of the district
in a way that, over time, can lead to lower business customer
satisfaction, reduced property values, decreased business
activity, and blight.
Landscaping installation and median maintenance shall meet
the requirements of the Virginia Department of Transportation
and shall be approved by the director. The medians described
in the plan of the district shall be periodically mowed,
pruned and planted with seasonal annual flowers. Debris shall
be removed and other maintenance shall also be performed as
necessary to maintain a high quality landscaping appearance.
Sec. 9-262. - Plan for financing the facilities and services
within the district.
The landscaping and maintenance of the medians within the
district shall be financed by a $0.02 per $100.00 of assessed
value, supplemental real estate tax placed on all real estate
located within the district. This tax is in addition to the
real estate tax imposed on real estate in the county pursuant
to the county's annual tax levy.
The supplemental tax shall fund landscaping and
maintenance costs of the project for a period of ten years.
The supplemental real estate tax of $0.02 per $100.00 of
assessed value shall expire on January 1, 2030.
Sec. 9-263. - Benefits that can be expected from the project.
The proposed landscaping and maintenance will improve the
image of Midlothian Turnpike, which is the primary
transportation and access road through the district. This
project will provide benefit to properties throughout the
district. Customers, employees, residents, and visitors to
the businesses in the district form impressions of the
businesses and properties within the district based on the
appearance and condition of Midlothian Turnpike. Quality
landscaping and a high quality of maintenance will provide a
positive image and appearance for the property and businesses
within the district.
This project will assist in sustaining, this important
business area and preventing blight and deterioration.
Sec. 9-264. - 4Recording of ordinance.1-
An abstract of this ordinance [article] shall be recorded
among the land records of the clerk of the circuit court of
Chesterfield County so as to place subsequent purchasers of
any property located in the district on notice of the
supplemental real estate tax imposed pursuant hereto.
(2) That this ordinance shall become effective immediately
upon . adoption.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
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17.B. TO CONSIDER THE ABANDONMENT OF A PORTION OF
MEADOWVILLE ROAD
Mr. Harmon stated this date and time has been advertised for
the Board to consider the abandonment of a portion of
Meadowville Road.
Ms. Haley called for public comment.
There. being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, a sketch has been provided to the Board of
Supervisors of Chesterfield County depicting a portion of
Meadowville Road, State Route 618, to be abandoned from the
Secondary System of State Highways; and,
WHEREAS, pursuant to a resolution of this Board, dated
July 24, 2019, the required notices of the County's intention_
to abandon a portion of Meadowville Road, State Route 618,
from its intersection with N. Enon Church Road, State Route
746, to its terminus 0.13 miles east of N. Enon Church Road,
State Route 746, identified as segment A -B on the attached
sketch, have been given in that: on July 26, 2019, a notice
was posted in at least three places along Meadowville Road,
State Route 618, east of N. Enon Church Road, State Route
746; and on August 14, 2019, and on August 21, 2019, a notice
was published in the Richmond Times -Dispatch having general
circulation within the County announcing this Public Hearing
to receive comments concerning the proposed abandonment; and
on July 26, 2019, notice was sent to the Commissioner of
Highways; and,
WHEREAS, after considering all evidence available, this
Board is satisfied that no public necessity exists for the
continuation of a portion of Meadowville Road, State Route
618, segment A -B, a distance of approximately 0. 13 miles,
since it serves 'no public necessity and is no longer
necessary as part of the Secondary System of Highways.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors hereby abandons the above
described segment of Meadowville Road, State Route 618, and
removes it from the Secondary System of State Highways,
pursuant to Section 33.2-909, Code of Virginia, 1950, as
amended.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Chesterfield Residency
Engineer for the Virginia Department of Transportation at
3301 Speeks Drive, Midlothian, VA 23112.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
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17.C. TO CONSIDER AN ORDINANCE TO MOVE THE POLLING PLACES
FOR REAMS, FIVE FORKS AND CRESTWOOD VOTING PRECINCTS
Mr. Mincks stated this date and time has been advertised for
the Board to consider an ordinance to move the polling places
for Reams, Five Forks and Crestwood Voting Precincts.
Ms. Haley called for public comment.
In response to Mr. Holland's question, Ms. Constance Tyler,
Registrar, stated new voting cards will be sent out the week
of September 26th.
In response to Ms. Jaeckle's question, Ms. Tyler stated 400+
poll workers are needed as an ideal number.
In response to Mr. Holland's question, Ms. Tyler stated staff
cannot verify the receipt of voter cards, as many citizens do
not disclose their telephone numbers.
Discussion ensued relative to contacting community
associations regarding to the receipt of voting cards and
changes in polling places.
Ms. Tyler noted the Crestwood Voting will be conducted at Bon
Air Elementary School and that location may be changed next
year. She noted signage will be placed at old polling
locations.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF
CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND
RE-ENACTING SECTION 7-3 BY MOVING THE POLLING PLACES FOR
REAMS VOTING PRECINCT, FIVE FORKS VOTING PRECINCT,
AND CRESTWOOD VOTING PRECINCT
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 7-3 of the Code of the
County of Chesterfield, 1997, as amended, is amended
and re-enacted to read as follows:
Sec. 7-3. Precinct boundaries and polling places.
The following shall be the precinct boundaries and
polling places for magisterial districts in the county:
l•=•z•�
DALE MAGISTERIAL DISTRICT
• • •
Five Forks Voting Precinct (210):
• • •
The voting place for Five Forks Voting Precinct shall be
Five Forks Village Clubhouse, 8301 Five Forks Lane.
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0 0 0
CLOVER HILL MAGISTERIAL DISTRICT
. • •
Reams Voting Precinct (408):
The voting place for Reams Voting Precinct shall be
North Courthouse Road Library, 325 Courthouse Road.
MIDLOTHIAN MAGISTERIAL DISTRICT
0 0 0
Crestwood Voting Precinct (502):
0 0 0
The voting place for Crestwood Voting Precinct shall be
Bon -Air Elementary School, 8701 Polk Street.
CoZ•Z4w
- (2) That this ordinance shall become effective
immediately, upon adoption.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining manufactured home permits and zoning
requests..
19. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
20. ADJOURNMENT
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adjourned at 11:30.p.m. until September 25, 2019 at 2:00 p.m.
for a work session in Room 502.
Chairman
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