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02-26-1992 Packet ~ cJ; CHESTERFIELD COUNTY BOARD OF SUPERVI SORS AGENDA MEETING DATE: February 26, 1992 ITEM NUMBER: 2 . SUBJECT; COUNTY ADMINISTRATOR'S COMMENTS COUNTY ADMINISTRATOR' 5 COMMENTS: SUMMARY OF INFORMATION: The Municipal Treasurer's Association of the United states and Canada presented an Association's certification of Excellence Award to Chesterfield County for developing a written investment po+icy. The County is the first locality in Virginia to earn such an honor. PREPARED BY~ ATTACHMENTS: YES. NO 0 ~ .. SIGNATURE: ~ COUNTY ADMINISTRATOR 00 01 ~ BOS.9891 ~ e e Office of County Treasurer p~ o. Box 70 Chesterfield, VA 23832 (804) 748..1201 CHESTERFIE~D COUNTY, VIRGINIA RICHARD A. CORDLE COUNTY TREASURER O. Hancock J. HoodeJich B. Johnson B. Tale A. Wheawill DEPUTY TREASURERS . \ ." MEMORANDUM TO : Lane B. R~msey 1 FROM: Richard A. Cordle, Treas~ DATE: February 7, 1992 / (~. J / ~. \: ! !.",.. \. '; ., ... ~T'~:"~l;~ P" '-; , ----:.:.: H SUBJECT: NATIONAL AWARD FOR INVESTMENT POLICY CC: Brad Hammer, Deputy Administrator TIle Municipal Treasurer's Association of the United states and Canada presents all award to select localities that have developed a written illvestnlent policy tllat meets strillgent criteria establisl1ed by tllis l1ational association.. The intent of this prograul is to ensure that public fU11ds are ,securely inanaged under policies and procedures that llot just meet legal requirements but also meet certain criteria of an aggressively managed public-fund portfolio. It is with great pleasure tl1at I alU able to advise you that Chesterfield County has been presented with this national award due to the investment policies developed and adhered to by the Treasurer's Office.a We are the first locality in Virginia to earn such a honor.a My predecessor 1 Arline McGuire, and Joyce Hondericll in this office deserve the recognition for this prestigious award, for it was through their efforts that the policy was originally developed.a Tllis award renlil1ds n18 that Arlille's Ulegacyll lives on I I COl1sider myself illcredibly fortunat~, and find it very humbling, to have inherited such a fOUlldatio11 upon whicll to c011tinue buildillg the reputatioll tllis office has for innovative leadersl1ip llot just here within the county I but throughout tIle state, alld 110W., tIle natioll witll tIle preselltation of tllis l1ational award~ I 11ave attaclled for ,your review tIle infornlation received from MT.AUS&C regarding the award presentation that will be made in Canada.. Please give me your thoughts on how we should respond. 00 02 \ ) e e ,: MTA0. US&C 1\1 II uit-il~al TrraSlln~..st As..c.tut'ial iU11 ur lIu. I JIl ih~d oSl alt's ~1I1tl ('itl!tul a \ December 23, 1991 ., Mary Arline McGuire. ~ Treasurer P.O. Box 70 Chesterfield, Virginia 23832 ... Dear Mary: Tlle Municipal Treasurers' Association is pleased to present the COllnty of Chesterfield with tIle Association's Certification of Excellence Award~ Members of the Association's Investment Policy Certification Committee congratulate the County of Chesterfield for it's success in developing an outstanding written investment policy which meets the criteria set forth by the Association's Investment Policy Certification Program... Our review of your investment policy is limited to tIle documentation submitted. The Certificalion of Excellence is not a guarantee against loss due to economic and market COllditions or hUlnan bellavior~ TIle Association's Investment Policy Certification Committee Chairman, Gerald Dendinger, will be presenting all recipients with the Certification of Excellence Awards at the Association's 1992 Annual Conference in Calgary, Alberta, CANADA~ The awards will be presented during the Awards Ltlncheon on Wednesday, August 12th.. We hope that you will be able to attelld lItis lunclleon, llowever if your sclledule does not permit you to attend, please call me at (202) 797-7347~ Tile County of Chesterfield is to be commended for enhancing its fiscal responsibility ill tile management of pllblic funds. Sincerely, 1I!l (?~1 5 atey L. Crarle xecutive Director Gerald Dendillger 00 03 r iit-.. . ~; 1, e e ,,; MTAO US&C I\Il1ukipal Trp41SIII'('I'S' As..~cu'ial i~ tll uf lIu~ I haih."d SI ah~s .aud (';Ulatla \ i Media Advisory December 1991 MUNICIPAL TREASURERS. ASSOCIATION AWARDS CERTIFICATES OF EXCELLENCE TO SIX COUNTIES & CITIES FOR OUTSTANDING WRITTEN INVESTMENT POLICIES ..... Washington, D.C. -- The Municipal Treasurers' Association of the United States and Canada awarded the Certification of Excellence to the following jurisdictions: Chesterfield, V A~ Fairbanks North Star Borough, AK. Oklahoma City, OK. Rock Hill, SC. Upland, CA. Yakima, WA_ Treasurers/finance directors from the above mentioned municipalities will receive their awards at the Assoc;ation.s 1992 Annual Conference. The Program~s main purpose is to provide professional guidance and assistance in developing or improvin~ existing investment policies in the public sector. Since the programts inception, 28 jurisdictions have been awarded the Association's Certification of Excellence for their written investment policy. For information on the Investment Policy Program, or a copy of the application, glossary of terms and model investment policy t call or write MT A US&C I 1420 16th Street, NW, Suite 401, Washington, D~C. 20036. (202) 797-7347. 805-9891 51 -... .. -. ;r CHESTERFIELD COUNTY BOARD OF SUPERVI SORS AGENDA MEETING DATE: February 26, 1992 5. ITEM NUMBER: SUBJECT: Resolution Recognizing the Greater Richmond Chapter of the American Red Cross on its-75th Anniversary COUNTY ADMINISTRATORt S COMMENTS: SUMMARY OF INFORMATION: Mr. G. Richard W~inwright, Director of External Affairs for the American Red Cross, has requested the Board adopt a resolution recognizing the Greater Richmond Chapter of the American Red Cross on its 75th Anniversary. A representative will be present to accept the resolution. (See attached.) PREPARED BY~ ATTACHMENTS: YES" NO [J SIGNAl URE : COU~NISTRATOR 00 04 ~;." r. e e RECOGNIZING THE GREATER RICHMOND CHAPTER OF THE AMERICAN RED CROSS. OR ITS 75TH ANNIVERSARY WHEREAS, the Greater. RiChmond Chapter of the American Red Cross was organized on April 13, 1917, and has served the Counties of Chesterfield, Hanover and Henrico and the city of Richmond for seventy-five years; and WHEREAS, 'the American Red Cross is a volunteer-governed humanitarian organization which provides relief to victims of disasters and helps people prevent, prepare for and respond to emergencies; and WHEREAS, the Red Cross provides assistance to members of the Armed .Forces, veterans, and their families and maintains a world-wide telecommunications network that links military personnel on active duty with their families at home; and ~, the Red Cross provides emergency relief to victims of disasters, such as fires, floods, hurricanes, earthquakes and industrial accidents. Assistance includes emergency shelter, food, clothing, counseling, referral and emergency financial aid; and WHEREAS, Red Cross volunteers and staff drivers provide transportation for needy handicapped and elderly persons to essential medical appointments and to nutrition sites; and WmmEAs, the Health and Safety Services of the Red Cross provide training courses in CPR, First Aid, Hea~th Education, Water Safety and HIV/AIDS education; and WHEREAS, the Red Cross, through its Youth Services program, prepares young people for leadership roles in our community; and WHEREAS, the Greater Richmond Chapter, American Red Cross, is proud of its 4,400 trained v.olunteers who, together with a professional staff, are providing the services that have meant so~ much to our community over the past seventy-five years. .ROW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors dpes hereby recognize The Greater Richmond Chapter of the American Red Cross, on its 75th Anniversary and _calls this to the attention of all.County-citizens. Qq 05 ".. oft",1'. ., + e e American Red Cross Virginia Capital Chapter 409 East Main Street P. O. Box 655 R ic h mo nd, Vi rgi n ia 23205 (804) 780-2250 Serving Che~aer!ield. Hanover, Henrico and Richmond February 7, 1992 Dear Terry: Thanks for your assistance in obtaining a resolution commemorating the Greater Richmond Chapter's 75th anniversary~ The enclosed may be used as you see fit~ Feel free to rearrange to suit the proper format. I'm sure you'll have the appropriate wording for the uresolveu at the end! We look forward to attending the board meeting on Wednesday, February 26 to accept the resolution. Please call me if you need any additional information. Sincerely, G. Richard Wainwright Director, External Affairs Mr~ Terry Pitts Chesterfield County Board of Supervisors p~ O~ Box 40 Chesterfield VA 23832 . The United Way 00 08 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEET ING DATE: February 26, 1992 Add /fion ITEM NUMBER: S. if · SUBJECT: Resolution of Sale for February 26, 1992 Water and Sewer Revenue Bond Refunding, Series 1992. COUNTY AOMINISTRATORt S COMMENTS: SUMMARY OF INFORMATION: On October 9, 1991 the Board of Supervisors approved a Resolution of Sale for the February 26, 1992 bond sale. The resolution included language and numbers which were s~bject to change based on market conditions and the final structuring arrangements for the sale. The County successfully sold $19,770,000 of bonds at a true interest cost of 6.2130% at 11:00 a.m. to an underwriting syndicate led by Davenport and Company. The attached Resolution of Sale and Fourth Supplemental Bond Resolution has been revised by.the County's bond counsel to reflect all the necessary changes to complete the documents for closing the sale. RECOMMENDATION: staff recommends that the Board of Supervisors approve the attached Resolution of Sale and Fourth Supplemental Bond Resolution for the Water and Sewer Refunding Bonds, Series 1992. ~A PREPARED BY: ATTACHMENTS: YES l;( , , ~ NO C Bradford S. Hammer Deputy County Administrator for Management Services BSH.ajc.agenda 87. SIGNAT URE : COUNTY ADMINISTRATOR 808-9891 e e COUNTY OF CHESTERFIELD, VIRGINIA FOURTH SUPPLEMENTAL BOND RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF $19,770,000 AGGREGATE PRIN"CIPAL AMOUNT OF WATER AND SEWER REVENUE REFUNDING BONDS, SERIES 1992, OF THE COUNTY OF CHESTERFIELD, VIRGINIA ADOPTED FEBRUARY 26, 1992. SECTION 1 ~ 1 e e TABLE OF CONTENTS ARTICLE I DEFINITIONS Definitions ARTICLE II AumORIZATION OF ISSUANCE AND APPROVAL OF SALE OF 1992 BONDS 2~ 1 2.2 2.3 2.4 2~5 2~6 2~7 2.8 2.9 2~10 Authorization of Issuance of 1992 Bonds ... ~ . . ~ ~ ~ ~ ~ ~ " Approval of Sale of 1992 Bonds; Good Faith Checks ~,,~ ~ . . Execution and Form of 1992 Bonds; Book- Entry - On 1 y System . . . .. ~ ~ " ~ ~ ~ " ~ ~ " ~ ~ . . . . ~ ~ ~ ~ " " Approval of Form of Escrow Deposit Agree- ment and Tenns, Conditions and Provisions Thereof; Execution and Delivery of Escrow Deposit Agreement; Appointment of Escrow Agent; Authorization of Subscriptions for SLGS; Designation of Refunded Bonds for Redem ption " .. ~ ~ ~ ~ . " ~ ~ ~ . . ~ .. . . . .. .. ~ ~ . .. .. ~ ~ ~ ~ .. Official Statement; Certificate Concerning Official Statement; Ratification ......... ~ ~ ~ ~ .. -~ ~ ~ ~ ~ .. ~ Application of Proceeds of 1992 Bonds ~ ~ .. " . ~ ~ .. . . . . . . . Investment of Funds and Accounts Under Bond Resolution ~ ~ .. ~ ~ ~ " ~ ~ .. ~ ~ .. .. ~ ~ .. . . . .. . . . ~ .. .. ~ ~ .. ~ Conditions Precedent to Delivery of 1992 Bonds . ~ ~ " ~ ~ ~ . . ~ .. ., ~ ~ .. . . . .. . . ~ . . . . . . . . . . ~ ~ Covenant as to Compliance with the 1986 Code ~ ~ ~ .. ~ ~ ~ .. ~ . Creation of 1992 Debt Service Reserve Account in Debt Service Reserve Fund; Amendment of Defmition of "Debt Service Reserve Requirementlf Effective When 1985A and 1985B Bonds Are No Longer Outstanding .. ~ ~ ~ ~ " ~ ~ ~ .. ~ ~ ~ .. ~ ~ - i - PAGE 3 5 7 7 9 9 10 11 11 12 12 SECTION 3.1 3~2 3.3 3~4 . e ARTICLE m l\fiSCELLANEOUS Fourth Supplemental Bond Resolution is a nSupplemental Resolutionu Under the Bond Resolution; 1992 Bonds Are "Bonds" Under the Bond Reso 1 u tion . ~ ~ . ~ ~ ~ .. ~ ~ ~ . ~ ~ ~ . . . . .. . Filing of the Fourth Supplemental Bond Resolution With Circuit Court . . . . .. . . . .. .. ~ ~ ~ .. ~ ~ .. ~ ~ Effect of Article and Section Headings and Tab I e of Co ntents .............. ~ ~ .. ~ ~ ~ ~ " ~ ~ ~ . . ~ .. .. Effectiveness of This Fourth Supplemental Bond Resolution .... ~ .. . . ~ .. ~ ~ .. ~ . ~ . ~ . . . . . . . .. ~ ~ EXIllBIT A F onn of S eri es 1992 Bond . . . . . .. ~ ~ .. ~ ~ ~ ~ .. ~ ~ ~ .. ~ ~ . . . EXIllBIT B Form of Escrow Deposit Agreement ~......... ~ ~ ~ .. ~ ~ .. .. ~ - 11 - PAGE 12 13 13 13 A-I B-1 . e COUNTY OF CHESTERFIELD, VIRGINIA FOURTH SUPPLFMENTAL BOND RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF $19,770,000 AGGREGATE PRINCIPAL AMOUNT OF WATER AND SEWER REVENUE REFUNDING BONDS, SERIES 1992, OF THE COUNTY OF CHESTERFIELD, VIRGINIA WHEREAS, on July 24, 1985, the Board of Supervisors (the IIBoardn) of the County of Chesterfield, Virginia (the "County"), adopted a resolution, entitled If RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AUIHORIZING mE ISSUANCE OF WATER AND SEWER REVENUE BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND PROVIDING FOR THE SECURITY OF THE HOLDERS THEREOpu (hereinafter referred to as the "Bond ResolutionU), authorizing the issuance of the n County of Chesterfield, Virginia, Water and Sewer Revenue Bonds II (hereinafter referred to as the "Bonds"); and WHEREAS, on July 24, 1985, the Board adopted a resolution, entitled ItFIRST SUPPLEMENTAL BOND RESOLUTION AUTHORIZING AND PROVIDING FOR TIlE ISSUANCE, SALE AND DEliVERY OF $20, 000,000 AGGREGATE PRINCIPAL AMOUNT OF WATER AND SEWER REVENUE BONDS, SERIES 1985A, DATED AS OF AUGUST 1, 1985, OF TIlE COUNTY OF CHESTERFIELD, VIRGINIA" (hereinafter referred to as the UPirst Supplemental Bond ResolutiontJ), authorizing the issuance of the County of Chesterfield, Virginia, Water and Sewer Revenue Bonds, Series 1985A (the u 1985A Bonds"); and WHEREAS, the Board has determined that it is advisable for the County to authorize the issuance, sale and delivery of an issue of Bonds to be issued under and pursuant to the Bond Resolution in the aggregate principal amount of $19, 770,000 to be designated as the IICounty of Chesterfield, Virginia, Water and Sewer Revenue Refunding Bonds, Series 199211 (hereinafter defined as the n 1992 BondsU); and WHEREAS, it is contemplated that the proceeds of the 1992 Bonds, together with other available moneys of the County, will be applied to refund and defease in advance of their stated maturities $16,830,000 aggregate principal amount of the 1985A Bonds maturing on November 1 in each of the years 1996 through 2000, both inclusive, on November 1, 2003 and on November 1, 2010 (hereinafter defined as the uRefunded Bondsu or the uRefunded 1985A Bondstl), and in connection therewith the County intends to enter into an Escrow Deposit Agreement, dated as of February 15, 1992 (hereinafter defined as the uEscrow Deposit Agreement"), by and between the County and Crestar Bank, Richmond, Virginia, as Escrow Agent; and WHEREAS, on October 9, 1991, the Board adopted a resolution, entitled "A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, APPROVING TIlE REFUNDING OF THE COUNTY'S . e WATER AND SEWER REVENUE BONDS, SERIES 1985A, DATED AUGUST 1, 1985 AND MATURING ON NOVEMBER 1, 1996 TO 2000, BOTIl INCLUSIVE, ON NOVaffiER 1, 2003 AND ON NOVEMBER 1, 2010 AND AUTIIORIZING TIlE COUNTY ADMINISTRATOR AND OTIlER COUNTY OFFICIALS TO SEEK TIlE APPROVAL OF TIlE STATE COUNCIL ON LOCAL DEBT WITIl RESPECT TO TIlE ISSUANCE OF "REFUNDING BONDSu FOR SUCH PURPOSE PURSUANT TO SECTION 15~1-227.46 OF TIlE CODE OF VIRGINIA 1950, AND TIlE uGUIDELINES FOR TIlE APPROVAL OF REFUNDING BONDS BY TIlE STATE COUNCIL ON LOCAL DEBT" ADOPTED BY TIlE STATE COUNCIL ON LOCAL DEBT TIlEREUNDERII, approving the refunding of the Refunded 1985A Bonds in advance of their stated maturities and authorizing the County Administrator and other appropriate officials of the County to present a plan of refunding to the State Council on Local Debt (the UState CounciltJ) and to seek the approval of the State Council of the issuance of the 1992 Bonds as refunding bonds pursuant to Section 15.1-227~46 of the Code of Virginia, 1950 (the nVirginia CodeU); and WHEREAS, on October 16, 1991, the State Council adopted a resolution approving the issuance of the 1992 Bonds as "refunding bonds" pursuant to Section 15~ 1-227~46 of the Virginia Code; and WHEREAS, on February 20, 1992 the County caused to be published in The Bond Buyer, a financial journal published in the City of New York, New York, a Summary Notice of Sale of the 1992 Bonds (the "Summary Notice of Sale"), and caused to be prepared and distributed to prospective purchasers of the 1992 Bonds a Preliminary Official Statement, dated February 19, 1992 (the "Preliminary Official StatementtJ), a Detailed Notice of Sale, dated February 19, 1992 (the "Detailed Notice of Sale") and an Official Proposal Form (the "Official Proposal FonnU), all relating to the 1992 Bonds; and WHEREAS, the Summary Notice of Sale and the Detailed Notice of Sale provided that sealed proposals for the purchase of the 1992 Bonds would be received by or on behalf of the County at the Chesterfield County Administration Building, Room 502, 9901 Lori Road, Chesterfield, Virginia, until 11:00 A.M~, E.S~T~, on Wednesday, February 26,1992, at which time and place all sealed proposals would be publicly opened; and WHEREAS, pursuant to the Detailed Notice of Sale, five (5) proposals for the purchase of the 1992 Bonds were received, each accompanied by a certified or bank treasurer's or cashier's check in the amount of $197,700 drawn upon an incotporated bank or trust company and payable unconditionally to the County of Chesterfield, Virginia, the names of the bidders submitting each such proposal and the ItTrne Interest CostU to the County computed in accordance with the Detailed Notice of Sale resulting from each such proposal being as follows: - 2 - e e Name of Bidder True Interest Cost Davenport & Co. Dillon Craigie Smith Barney Merrill Lynch 6~2130110% 6~2811576% 6~2888949 % 6~2995661 % 6~2416457% WHEREAS, after the consideration of all such proposals, this Board of Supervisors fmds that (a) Davenport & Company (the IlPurchaser") is a responsible bidder; (b) of the proposals received, the proposal of the Purchaser (the uProposalU) is the proposal to purchase the Bonds at the lowest "True Interest CostU to the County, computed by doubling the semiannual interest rate (compounded semiannually) necessary to discount the debt service payments on the Bonds from the payment dates to the date of the Bonds (February 15, 1992) and to the price bid, excluding interest accrued to the date of delivery; and (c) the Proposal is the best proposal received, is in accordance with the provisions of Detailed Notice of Sale, and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: ARTICLE I DEFINITIONS SECTION 1.1 ~ Definitions. Unless the context shall clearly indicate some other meaning, all the words and tenus used in this Fourth Supplemental Bond Resolution which are defined in Article I of the Bond Resolution shall, for the purposes of this Fourth Supplemental Bond. Resolution, have the respective meanings given to them in the Bond Resolution~ Unless the context shall clearly indicate some other meaning, the following terms shall, for all purposes of the Bond Resolution and of any certificate, resolution or other instrument amendatory thereof or supplemental thereto (including for all purposes of this Fourth Supplemental Bond Resolution) and for all purposes of any opinion or instrument or other document therein mentioned, have the following meanings, with the following definitions to be equally applicable to both the singular and plural fonns of such terms and vice versa~~ "Bond Resolutionn shall mean the resolution adopted by the Board on July 24, 1985, entitled nRESOLUTION OF THE BOARD OF SUPERVISORS OF TIlE COUNTY OF CHESTERFIELD, VIRGINIA, AUTHORIZING THE ISSUANCE OF WATER AND SEWER REVENUE BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND PROVIDING FOR THE SECURITY OF THE HOLDERS THEREOF". - 3 - e e tlEscrow AgentU shall mean Crestar Bank, Richmond, Virginia, as Escrow Agent under the Escrow Deposit Agreement. nEscrow Deposit Agreementll shall mean the Escrow Deposit Agreement, dated as of February 15, 1992, by and between the County and Crestar Bank, Richmond, Virginia, as Escrow Agent thereunder. "Fourth Supplemental Bond Resolution" shall mean this Fourth Supplemental Bond Resolution. II 1992 Bonds" shall mean the Bonds authorized by this Fourth Supplemental Bond Resolution and issued under the Bond Resolution and this Fourth Supplemental Bond Resolution at any time Outstanding ~ / u 1986 Coden shall mean the Internal Revenue Code of 1986 and the regulations promulgated by the United States Department of the Treasury thereunder from time to time~ nOfficial Statement" shall mean the Official Statement of the County, dated February 26, 1992, relating to the 1992 Bonds~ npreliminary Official Statement" shall mean the Preliminary Official Statement of the County, dated February 19, 1992, relating to the 1992 Bonds~ URefunded Bonds" or "Refunded 1985A Bondsll shall mean the $16,830,000 aggregate principal amount of County of Chesterfield, Virginia, Water and Sewer Revenue Bonds, Series 1985A, dated August 1, 1985 and maturing on November 1, 1996 through 2000, both inclusive, on November 1,2003 and on November 1, 2010. IJTrnsteeU shall mean Signet Trust Company (fonnerly Bank of Virginia Trust Company) as Trustee under the Bond Resolution. Unless the context shall clearly indicate otherwise or otherwise require (i) all references in this Fourth Supplemental Bond Resolution to the Bond Resolution (without specifying in such references any particular article or section of the Bond Resolution) shall be to the Bond Resolution as amended and supplemented; (ii) all references by number in this Fourth Supplemental Bond Resolution to a particular article or section of the Bond Resolution shall be to the article or section of that number of the Bond Resolution, and if such article or section shall have been amended or supplemented, to such article or section as so amended and supplemented; and (iii) all references by number in this Fourth Supplemental Bond Resolution to a particular article or section of the Fourth Supplemental Bond Resolution shall be only to tbe article or section of that number of this Fourth Supplemental Bond Resolution. Whenever used in this Fourth Supplemental Bond Resolution, the words "hereinn, tt hereinbefore II , "hereinafterU, nhereofu, flhereunder~., and other words of similar import, refer to this Fourth Supplemental Bond Resolution only and to this Fourth Supplemental Bond - 4 - e e Resolution as a whole and not to any particular article, section or subdivision hereof; and the words Uthereinll, Uthereinbeforeu, Uthereofll, II thereunder" , and other words of similar import, refer to the Bond Resolution as a whole and not to any particular article, section or subdivision thereof. ARTICLE II AUTHORIZATION OF ISSUANCE AND APPROVAL OF SALE OF 1992 BONDS SECTION 2~ 1. Autborization of Issuance of 1992 Bonds. (a) For the putposes of providing funds (i) for the deposit into the Debt Service Reserve Fund held by the Trustee of the amount specified in Section 2~6(b) of this Fourth Supplemental Bond Resolution, and (ll) for the deposit with the Escrow Agent under the Escrow Deposit Agreement of the amount specified in Section 2~6(c) of this Fourth Supplemental Bond Resolution for application, together with other available moneys of the County, to refund in advance of their stated maturities and defease the Refunded Bonds, there are hereby authorized to be issued, and shall be issued, under and secured by the Bond Resolution, including this Fourth Supplemental Bond Resolution, an issue of Bonds in the aggregate principal amount of $19,770,000, to be designated as the "County of Chesterfield, Virginia, Water and Sewer Revenue Refunding Bonds, Series 199211 (herein defined and referred to as the II 1992 Bonds"). (b) The details of the 1992 Bonds set forth in the Detailed Notice of Sale are hereby ratified, approved and confinued. In accordance with the provisions of the Bond Resolution, the Detailed Notice of Sale and the Proposal, the 1992 Bonds shall be dated February 15, 1992; shall be issued in fully registered fonn; shall be in the denomination of $5,000 or any integral multiple thereof; shall be numbered or lettered, or both, as shall be determined by the Trustee, which numbers or letters shall have the letter IIRu prefixed thereto; and shall mature and become due and payable on November 1 in each of the years and in the principal amounts, and shall bear interest from their date, payable on November 1, 1992 and semiannually on each November 1 and May 1 thereafter, at the rates per annum, as follows: - 5 - e e Principal Interest Principal Interest Year Amount Rate Year Amount Rate 1993 $220,000.00 5.250% 2002 $1,150,000.00 5 .900 % 1994 $225,000.00 5.250% 2003 $1,220,000.00 6 JXX) % 1995 $235,OOO~OO 5.250% 2004 $1,295,000.00 6.100% 1996 $835,000.00 5.250% 2005 $1,375,000.00 6.200% 1997 $880,000.00 5.250% 2006 $1,465,000.00 6.300% 1998 $920,OOO~OO 5.250% 2007 $1,560,000.00 6~375% 1999 $975,000.00 5~550% 2008 $1,655,000.00 6~375% 2000 $1,030,000.00 5~600% 2009 $1,765,OOO~OO 6~375% 2001 $1 ,085 , 000 ~ 00 5.750% 2010 $1 ,880,OOO~OO 6.375 % (c)(i) The 1992 Bonds maturing on and after November 1, 2003 shall be subject to redemption at the option of the County prior to their stated maturities, from moneys on deposit in the Redemption Fund created and established by the Bond Resolution or from other available moneys of the County, on or after November 1, 2002, in whole at any time or in part on any interest payment date, upon payment of the following redemption prices (expressed as a percentage of the principal amount of 1992 Bonds to be redeemed), together with the interest accrued on the principal amount to be redeemed to the date fixed for the redemption thereof: Redemption Dates (Both Dates Inclusive) Redemption Prices (Percentage of Principal Amount) November 1, 2002 to October 31, 2003 November 1, 2003 to October 31, 2004 November 1, 2004 and thereafter 102% 101 100 \ (ii) Notice of the redemption of any 1992 Bonds shall be given by first class mail, postage prepaid, in accordance with the provisions of Section 6~5 of the Bond Resolution. (ill) If less than all the 1992 Bonds of a maturity are to be redeemed, the 1992 Bonds of such maturity to be redeemed shall be selected as provided in Section 6.4 of the Bond Resolution~ (iv) Any redemption of 1992 Bonds shall have the effect as is provided in Section 6.6 of the Bond Resolution~ (d) Subject to the provisions of Section 2 ~ 3 hereof, principal of each 1992 Bond shall be payable to the registered owner thereof at the principal office of the Trustee upon presentation and surrender of the 1992 Bond, and interest on each 1992 Bond shall be paid by the Trustee as Paying Agent for the 1992 Bonds to the registered owner thereof as shown on the - 6 - e e books of registry maintained by the Trustee as Registrar for the 1992 Bonds, as of the fIfteenth (15th) day of the calendar month next preceding each interest payment date. (e) Subject to the provisions of Section 2.3 hereof, the 1992 Bonds shall be exchangeable for other 1992 Bonds in fully registered fonn, all as provided in Section 3.3 of the Bond Resolution~ The 1992 Bonds may contain such variations, omissions and insertions as are incidental to such differences in their numbers, denominations and forms~ (t) the 1992 Bonds. The Trustee is hereby appointed as the Registrar and the Paying Agent for SECTION 2.2. Approval of Sale of 1992 Bonds: Good Faith Checks~ (a) The Proposal is hereby accepted by the County and the sale of the 1992 Bonds to the Purchaser is hereby approved~ (b) The good faith checks of the unsuccessful bidders shall be returned forthwith. The good faith check of the Purchaser will be deposited by the County and the proceeds thereof credited against the purchase price due for the 1992 Bonds upon their delivery or retained as and for liquidated damages in the event the Purchaser fails to accept delivery of and payment for the 1992 Bonds in accordance with the Proposal. SECTION 2.3. Execution and Form of 1992 Bonds: Book-Entry-Only System~ (a) The 1992 Bonds shall be executed and authenticated in the manner and with the effect set forth in Section 3~ 10 of the Bond Resolution. (b) The 1992 Bonds shall be issuable in the fonn, denominations and maturities and with the interest rates and redemption provisions specified in Section 2.1 of this Fourth Supplemental Bond Resolution. (c) CUSIP identification numbers shall be printed on the 1992 Bonds, but such numbers shall not be deemed to be a part of the 1992 Bonds or a part of the contract evidenced thereby and no liability shall hereafter attach to the County or any of the officers or agents thereof because of or on account of such CUSIP identification numbers. (d) The 1992 Bonds shall be issued, upon initial issuance, in fully registered form and registered in the name of Cede & Co.., a nominee of The Depository Trust Company, New York, New York (UDTCU), as registered owner of the 1992 Bonds, and immobilized in the custody of DTC~ One fully registered 1992 Bond for the principal amount of each maturity shall be registered to Cede & Co. Beneficial owners of 1988 Bonds shall not receive physical delivery of 1992 Bonds~ Individual purchases of 1992 Bonds may be made in book-entry form only in principal amounts of $5,000 and integral multiples thereof~ Principal, premium, if any, and interest payments on the 1992 Bonds shall be made to DTC or its nominee as registered owner of such 1992 Bonds on the applicable payment date. - 7 - e e Transfers of principal, premium, if any, and interest payments to the participants of DTC, which include securities brokers and dealers, banks, trust companies, clearing corporations and certain other organizations (the UParticipantstl) shall be the responsibility of DTC~ Transfers of principal, premium, if any, and interest payments to beneficial owners of the 1992 Bonds by the Participants is the responsibility of the Participants and other nominees of such beneficial owners~ The Trustee shall notify DTC of any notice required to be given pursuant to the Bond Resolution, as supplemented by this Fourtp Supplemental Bond Resolution, not less than fIfteen (15) calendar days prior to the date upon \ which such notice is required to be given; provided tbat the failure to provide such notice to DTC shall not invalidate any action taken or notice given by the Trustee hereunder. Transfers of ownership interests in the 1992 Bonds shall be made by DTC and its Participants, acting as nominees of the beneficial owners of the 1992 Bonds, in accordance with rules specified by DTC and its Participants~ The Trustee makes no assurances that DTC, its Participants or other nominees of the beneficial owners of the 1992 Bonds shall act in accordance with such rules or on a timely basis. (e) Replacement 1992 Bonds (the IIReplacement 1992 BondsU) shall be issued directly to beneficial owners of 1992 Bonds rather than to DTC, or its nominee, but only in the event that: (i) Bonds; or DTC determines not to continue to act as securities depository for the 1992 (ii) The Trustee has advised DTC of its determination that DTC is incapable of discharging its duties; or (iii) The Trustee has determined that it is in the best interest of the beneficial owners of the 1992 Bonds not to continue the book-entry system of transfer. Upon occurrence of the events described in clause (i) or (ii) above the Trustee shall attempt to locate another qualified securities depository. If the Trustee fails to locate another qualified securities depository to replace DTC, the Trustee shall execute and deliver Replacement 1992 Bonds substantially in the fonn set forth in Exhibit A attached hereto to the Participants. In the event the Trustee makes the determination noted in clause (ii) or (iii) above (the Trustee undertakes no obligation to make any investigation to detennine the occurrence of any events tbat would pennit the Trustee to make any such detennination) and has made provisions to notify the beneficial owners of 1992 Bonds by mailing an appropriate notice to DTC, the Trustee shall execute and deliver Replacement 1992 Bonds substantially in the form set forth in Exhibit A attached hereto to any Participants making a request for such Replacement 1992 Bonds. The Trustee shall be entitled to rely on the records provided by DTC as to the Participants entitled to receive Replacement Certificates~ Principal of and premium, if any, and interest on the Replacement 1992 Bonds shall be payable as provided in Section 2.1(d) hereof, and such Replacement 1992 Bonds will be transferable and exchangeable in accordance with Sections 3.3 through 3~6, inclusive, of the Bond Resolution. - 8 - e e (t) attached hereto. The 1992 Bonds shall be in substantially the form set forth in Exhibit A SECTION 2~4~ Approval of FOnD of Escrow Deposit Agreement and Terms_ Conditions and Provisions Thereof: Execution and Delivery of Escrow Deposit Agreement: Appointment of Escrow Agent: Authorization of Subscriptions for SLGS: Designation of Refunded Bonds for Redemption. (a) The fonn of the Escrow Deposit Agreement presented to and filed with the minutes of the meeting of the Board at which this Fourth Supplemental Bond Resolution is being adopted, a copy of the form of which is attached to this Fourth Supplemental Bond Resolution as Exhibit B, and the terms, conditions and provisions thereof, are hereby approved, ratified and confmned by the Board, and the County Administrator and the Deputy County Administrator, or either of them, is hereby authorized and directed to execute and deliver to the Escrow Agent the Escrow Deposit Agreement in such form, together with such changes as shall be approved by the County Administrator and the Deputy County Administrator, or either of them, upon the advice of counsel (including the County Attorney and Bond Counsel), such approval to be conclusively evidenced by their execution thereof. The Trustee is hereby authorized and directed to withdraw from the Debt Service Fund and the Debt Service Reserve Fund and to transfer to the Escrow Agent for deposit into the Escrow Deposit Fund the amounts required to be deposited therein from sources other than proceeds of the 1992 Bonds. (b) The appointment of Crestar Bank as Escrow Agent under the Escrow Deposit Trust Agreement is hereby approved, ratified and confirmed by the Board~ (c) The County Administrator and the Deputy County Administrator, or either of them, are hereby authorized to execute, on behalf of the County, subscriptions for United States Treasury Obligations - State and Local Government Series, to be purchased by the Escrow Agent from moneys deposited in the 1992 Escrow Deposit Fund created and established under the Escrow Deposit Agreement~ Such United States Treasury Obligations - State and Local Government Series so purchased shall be held by the Escrow Agent under and in accordance with the provisions of the Escrow Deposit Agreement. The County Administrator and the Deputy County Administrator, or either of them, are hereby authorized to execute, on behalf of the County, the instruments required to be executed on behalf of the County in connection with the other investment contemplated by the Escrow Deposit Agreement. (d) The Board hereby designates the Refunded 1985A Bonds for redemption on November 1, 1995 in accordance with the provisions of Section 8(b) of the Escrow Deposit Agreement. SECTION 2.5. Official Statement: Certificate Concerning Official Statement: Ratification~ (a) The Chairman of the Board of Supervisors and the County Administrator are hereby authorized and directed to execute and deliver to the Purchaser an Official Statement of the County, dated February 26, 1992, relating to the 1992 Bonds (the uOfficial Statement"), in substantially the form of the Preliminary Official Statement, presented to the Board at the meeting at which this Fourth Supplemental Bond Resolution is being adopted, after the same has - 9 - e e been completed by the insertion of the maturities, interest rates, and other details of the 1992 Bonds and by making such other insertions, changes or corrections as the Chairman of the Board of Supervisors and the County Administrator, based on the advice of the County's financial advisors and legal counsel (including the County Attorney or Bond Counsel), deem necessary or appropriate; and the Board hereby authorizes the Official Statement and the information contained therein to be used by the purchasers in connection with the sale of the 1992 Bonds. The Preliminary Official Statement is If deemed final If for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934~ The County Administrator, the Director of Accounting and the County Attorney are hereby authorized and directed to execute on behalf of the County and deliver to the Purchaser certificates in substantially the form referred to in the Official Statement under the caption nCertificates Concerning Official Statementtt. (b) The action of the County Administrator, the Deputy County Administrator and other officers and employees of the County in causing to be published the Summary Notice of Sale of the 1992 Bonds in The Bond Buyer on February 19, 1992, and in causing to be prepared and distributed the Preliminary Official Statement, the Detailed Notice of Sale and the Official Proposal Form relating to the 1992 Bonds, and the terms, condition and provisions thereof are hereby approved, ratified and confmned by the Board. All actions and proceedings heretofore taken by the Board, the County Administrator, the Deputy County Administrator and the other officers, employees, agents and attorneys of the County in connection with the issuance and sale of the 1992 Bonds, are hereby ratified and confmned. SECTION 2.6. Application of Proceeds of 1992 Bonds~ The proceeds of sale of the 1992 Bonds received by the County shall be applied as follows: (a) an amount equal to the accrued interest on the 1992 Bonds from February 15, 1992 to the date of the delivery thereof and payment therefor shall be deposited with the Trustee in the Debt Service Fund in accordance with the provisions of the Bond Resolution and applied on November 1, 1992 to the payment of the interest payable on the 1992 Bonds on such date; (b) an amount equal to ten percent (10%) of the proceeds of the 1992 Bonds shall be deposited with the Trustee in the Debt Service Reserve Fund in accordance with the provisions of the Bond Resolution and Section 2.10 of this Fourth Supplemental Bond Resolution; (c) the amount required to be deposited into the Escrow Deposit Fund to provide for the refunding in advance of their stated maturities and defeasance of the Refunded 1985 Bonds shall be deposited with the Escrow Agent under the Escrow Deposit Agreement and applied, together with other available moneys of the County so deposited thereunder, as provided therein; and - 10 - e tit (d) the balance of the proceeds of the 1992 Bonds shall be deposited with the Treasurer of the County and applied to the payment of the costs of issuance of the 1992 Bonds~ SECTION 2~7. Investment of Funds and Accounts Under Bond Resolution~ In accordance with Section 5. 1 l(c)(i) of the Bond Resolution, it is hereby provided that all income or interest earned and gains realized in excess of losses suffered by a Fund or Account held by the Trustee or the Treasurer under the Bond Resolution and allocable to the 1992 Bonds due to the investment thereof shall be deposited into the Construction Fund for credit to the Construction Account therein up to the date the Certificate referred to in Section 4.3(b) of the Bond Resolution shall be delivered with regard to the 1985 Expansion, and (ii) thereafter shall be deposited into the Rebate Fund to the extent required to enable the County to comply with the arbitrage rebate requirements of the 1986 Code and, after any such deposit into the Rebate Fund, into the Revenue Fund as Revenues of the System.. SECTION 2.8.. Conditions Precedent to Delivery of 1992 Bonds. In compliance with the conditions precedent to the delivery of such Bonds prescribed in Sections 2.4 and 2..5 of the Bond Resolution, the 1992 Bonds shall be delivered only upon receipt by the Trustee of: (1) a copy of this Fourth Supplemental Bond Resolution authorizing the 1992 Bonds, certified by the Clerk of the Board of Supervisors or an Authorized Officer of the County, by which or pursuant to which the tenns of the 1992 Bonds are specified, which Fourth Supplemental Bond Resolution contains findings and determinations of the Board that no default exists in the payment of the principal of or interest and premium, if any, on any Bond, and that all mandatory redemptions, if any, of Bonds required to have been made under the terms the Bond Resolution or any Supplemental Resolution shall have been made; (2) a Bond Counsel's Opinion to the effect that (i) this Fourth Supplemental Bond Resolution has been duly and lawfully adopted and is in full force and effect; (ii) the Bond Resolution has been duly and lawfully adopted by the County and is valid and binding upon, and enforceable against, the County (except to the extent that the enforceability thereof may be subject to judicial discretion, to the exercise of the sovereign police powers of the Commonwealth of Virginia and the constitutional powers of the United States of America and to valid bankruptcy, insolvency, reorganization, moratorium and other laws affecting the relief of debtors); (iii) the Bond Resolution creates the valid pledge which it purports to create of the Revenues and of moneys and securities on deposit in any of the Funds established hereunder subject to the application thereof to the purposes and on the conditions permitted by the Bond Resolution; and (iv) upon the execution and delivery thereof, the 1992 Bonds will have been duly and validly authorized and issued in accordance with the Bond Resolution; , (3) a written order as to the delivery of the 1992 Bonds and the application of the 1992 Bond proceeds, signed by an Authorized Officer of the County; (4) a Certificate of the Director of Budget that the 1992 Bonds are issued in compliance with the provisions of Section 7. lICe) of the Bond Resolution, which Certificate shall - 11 - It e be accompanied by an Accountant's Certificate confirming the calculations set forth in such Certificate of the Director of Budget with respect to the amounts of Revenues, Operating Expenses, Debt Service and Debt Service/Additional Bonds; and (5) in satisfaction of the requirements of Section 2.5 of the Bond Resolution, an executed original of the Escrow Deposit Agreement, which contains instructions as to the payment of redemption of the Refunded Bonds, together with instructions as to the giving of notice of redemption of the Refunded Bonds~ SECTION 2~9~ Covenant as to Compliance with 1986 Code~ The County hereby covenants and agrees to comply with the provisions of Sections 103 and 141-150 of the 1986 Code applicable to the 1992 Bonds throughout the term of the 1992 Bonds~ SECTION 2.10. Creation of 1992 Debt Service Reserve Account in Debt Service Reserve Fund: Amendment of Definition of nDebt SelVice ReselVe Requirement" Effective Wben 1985A and 1985B Bonds Are No Longer Outstanding~ (a) There is hereby created and established in the Debt Service Reserve Fund held by the Trustee an account designated as the 111992 Debt Service Reserve Account". From the proceeds of the 1992 Bonds required to be deposited into the Debt Service Reserve Fund pursuant to Section 2~9(b) hereof, there shall be credited to the 1992 Debt Service Reserve Account an amount equal to ten percent (10 %) of the proceeds of the 1992 Bonds deposited into the Debt Service Reserve Fund~ The 1992 Debt Service Reserve Account shall be available only to pay Debt Service on the 1992 Bonds. (b) Effective at such time no 1985A Bonds or 1985B Bonds are Outstanding under the Bond Resolution, clause (i) of the first sentence of the defInition of the tenn "Debt Service Reserve Requirement" in the Bond Resolution is hereby amended such that, with respect to any Series of Bonds which bear interest at a fIXed rate, the Debt Service Reserve Requirement shall mean an amount equal to the Jesser of (i) ten percent (10%) of the proceeds of such Series of Bonds, and (ii) the maximum amount payable in any current or future Fiscal Year for the payment of Debt SelVice on such Series of Bonds. ARTICLE ill MISCELLANEOUS SECTION 3~1~ Fourth Supplemental Bond Resolution is a "Supplemental Resolution" Under the Bond Resolution: 1992 Bonds Are --Bonds" Under the Bond Resolution. (a) This Fourth Supplemental Bond Resolution is adopted pursuant to Sections 21'4 and 2~5 and Article vm of the Bond Resolution. This Fourth Supplemental Bond Resolution (1) supplements the Bond Resolution; (2) is hereby found, determined and declared to constitute and to be a "Supplemental Resolution" within the meaning of the quoted words as defined and used in the Bond Resolution; and (3) is adopted pursuant to and under the authority of the Bond Resolution. - 12 - It e (b) The 1992 Bonds are. hereby found, detennined and declared to constitute and to be UBondsU within the meaning of the quoted words as defined and used in the Bond Resolution~ The 1992 Bonds shall be entitled to the benefits, security and protection of the Bond Resolution, equally and proportionately with any other Bonds heretofore or hereafter issued thereunder; shall be payable from the Revenues on a parity with all Bonds heretofore or hereafter issued under the Bond Resolution; shall rank pari passu with all Bonds heretofore or hereafter issued under the Bond Resolution; and shall be equally and ratably secured with all Bonds heretofore or hereafter issued under the Bond Resolution by a prior and paramount lien and charge on the Revenues, without priority or distinction by reason of series, number, date, date of sale, date of issuance, date of execution and authentication or date of delivery; all as is more fully set forth in the Bond Resolution. It is hereby further found, determined and declared that no default exists in the payment of the principal of or interest and 'premium, if any, on any Bond issued under the Bond Resolution and that all mandatory redemptions, if any, of Bonds required to have been made under the terms of the Bond Resolution or any Supplemental Resolution have been rnade~ SECTION 3.2. Filing of this Fourth Supplemental Bond Resolution with Circuit Court. The County Attorney be and hereby is authorized and directed to flie a copy of this , Fourth Supplemental Bond Resolution, certified by the Clerk of the Board to be a true and correct copy thereof, with the Circuit Court of the County of Chesterfield, Virginia~ SECTION 3 ~ 3. Effect of Article and Section Headings and Table of Contents~ The headings or titles of articles and sections hereof, and any table of contents appended hereto or copies hereof, shall be for convenience of reference only and shall not affect the meaning or construction, interpretation or effect of this Fourth Supplemental Bond Resolution~ SECTION 3,,4. Effectiveness of This Fourth Supplemental Bond Resolution. Fourth Supplemental Bond Resolution shall be effective from and after the adoption hereof by the Board~ - 13 - e e EXlllBIT A FORM OF SERIES 1992 BOND UNITED STATES OF AMERICA COMMONWEAL1H OF VIRGINIA COUNTY OF CHFSTERFIELD WATER AND SEWER REVENUE REFUNDING BOND, SERIES 1992 REGISTERED REGISTERED No. R-l $ INTEREST RATE: MATURITY DATE: DATE OF BOND: CUSIP NO.: % NOVEMBER 1, _ REGISTERED HOlDER: CEDE & CO. FEBRUARY 15, 1992 166409 PRINCIPAL SUM: The County of Chesterfield (hereinafter referred to as the "CountyU), a political subdivision of the Commonwealth of Virginia, for value received, hereby acknowledges itself indebted and hereby promises to pay to the Registered Holder (named above), or registered assigns, but solely from the Revenues and moneys pledged to the payment hereof hereinafter specified and not otherwise, on the Maturity Date (specified above) unless this Bond shall have been called for previous redemption and payment of the redemption price shall have been duly made or provided for, the Principal Sum (specified above), and to pay interest on such Principal Sum, but solely from such Revenues and moneys pledged to the payment hereof hereinafter specified and not otherwise, on the first day of November, 1992 and semiannually on the first day of May and the first day of November of each year thereafter (each such date is hereinafter referred to as an tfinterest payment date"), from the date hereof or from the interest payment date next preceding the date of authentication hereof to which interest shall have been paid, unless such date of authentication is an interest payment date, in which case from such interest payment date, or unless such date of authentication is within the period from the sixteenth (16th) day to the last day of the calendar month next preceding the following interest payment date, in which case from such following interest payment date, such interest to be paid until the maturity or redemption hereof at the Interest Rate (specified above) per annum, by check or draft mailed by the Registrar hereinafter mentioned to the Registered Holder in whose name this Bond is registered upon the books of registry of the County kept by the Registrar as of the close of business on the fifteenth (15th) day (whether or not a business day) of the calendar A-I e e month next preceding each interest payment date at the address of the Registered Holder hereof as it appears on such books of registry. The principal of and premium, if any, on this Bond are payable on presentation and surrender hereof at the principal office of Signet Trust Company, as Registrar, in the City of Richmond, Virginia. Both principal of and premium, if any, and interest on this Bond are payable in such coin or currency of the United States of America as at the respective dates of payment thereof is legal tender for public and private debts. This Bond is one of a duly authorized Series of Bonds (herein referred to as the "BondsU) of the aggregate principal amount of ($ ) of like date, denomination and tenor herewith except for number, interest rate, maturity and redemption provisions, and is issued under and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 5.1 of Title 15~1 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), a resolution duly adopted on July 24, 1985 by the Board of Supetvisors of the County, entitled "RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGIN~ AUTHORIZING THE ISSUANCE OF WATER AND SEWER REVENUE BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND PROVIDING FOR THE SECURITY OF THE HOLDERS THEREOF' and a resolution duly adopted by such Board on February 26, 1992, entitled 1tFOURTH SUPPLEMENTAL BOND RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF $ AGGREGATE PRINCIPAL AMOUNT OF WATER AND SEWER REVENUE REFUNDING BONDS, SERIES 1992, OF THE COUNTY OF CHESTERFIELD, VIRGINIAtt (such resolutions being herein referred to collectively as the "Band Resolution")~ The Bonds are issued to finance the costs of refunding a portion of the Water and Sewer Revenue Bonds, Series 1985A, of the County (the n1985A Bonds"), in advance of their stated maturities. The Bonds and the interest thereon are payable solely from, and secured equally and ratably with other bonds which may have heretofore been issued or may hereafter be issued on a parity 'therewith under the Bond Resolution outstanding from time to time solely by a lien and charge on, the Revenues (as defined in the Bond Resolution) derived from the operation of the County's water and sewer system (the "System"), subject to the prior payment from such Revenues of the Operating Expenses of the System, and from moneys held in the funds and accounts created and established under the Bond Resolution pledged to the payment thereof. The Bond Resolution provides that the bonds issued thereunder shall not be deemed to constitute full faith and credit general obligations of the County for which there is a right to compel the exercise of the ad valorem taxing power of the County~ Reference is hereby made to the Bond Resolution, to all of the provisions of which any Registered Holder of this Bond by his acceptance hereof hereby assents, for definitions of terms; the description of and the nature and extent of the security for the bonds issued under the Bond Resolution, including this Bond; the description of the System; A-2 tit e the description of the Revenues and the moneys held in the funds and accounts created and established under the Bond Resolution pledged to the payment of the interest on and principal of the bonds issued under the Bond Resolution, including this Bond; the nature and extent and manner of enforcement of the pledge; the covenants of the County as to the fIXing, establishing, maintaining and revising of rates and charges for the provision and sale of water and sewer services of the System; the covenants of the County as to the collection, deposit and application of the Revenues of the System; the conditions upon which other bonds may hereafter be issued under the Bond Resolution payable on a parity with this Bond from the Revenues of the System and equally and ratably secured herewith; the rights, duties and obligations of the County; the provisions discharging the Bond Resolution as to this Bond and the lien and pledge of this Bond on the Revenues of the System if there shaH have been deposited in accordance with the provisions of the Bond Resolution on or before the maturity or redemption hereof moneys sufficient to pay the principal hereof and the interest hereon to the maturity or redemption date hereof, or certain specified securities maturing at such times and in such amounts which, together with the earnings thereon, would be sufficient for such payment, or a combination of both such moneys and securities; and for the other terms and provisions of the Bond Resolution. The Bonds of the Series of which this Bond. is one maturing on and before November 1, 2002 are not subject to redemption prior to their stated maturities. The Bonds of the Series of which this Bond is one (or portions thereof in installments of $5,000) maturing on and after November 1, 2003 are subject to redemption at the option of the County prior to their stated maturities, from moneys on deposit in the Redemption Fund created and established by the Bond Resolution or from other" available moneys of the County, on or after November 1, 2002, in whole at any time or in part on any interest payment date, upon payment of the following redemption prices (expressed as a percentage of the principal amount to be redeemed), together with the interest accrued on such principal amount to the date fIXed for redemption: Redemption Dates (Both Dates Inclusive) Redemption Prices (Percentage of Principal Amount) November 1, 2002 to October 31, 2003 November 1, 2003 to October 31, 2004 November It 2004 and thereafter 102% 101 100 If this Bond is redeemable and shall be called for redemption, notice of the redemption hereof shall be mailed not less than thirty (30) nor more than sixty (60) days prior to the date fixed for redemption by first class mail, postage prepaid, to the Registered Holder of this Bond at such Registered Holder's address as shown on the books of registry of the County kept by the Registrar. When notice of redemption of this Bond (or of the portions hereof in installments of $5,000 to be redeemed) shall have been given as hereinabove set forth, this Bond (or the portions hereof to be redeemed) shall become due and payable on the date so specified for such redemption at a price equal to the principal A-3 e e amount hereof and the redemption premium, if any, hereon, together with the interest accrued hereon to such date, and whenever payment of such redemption price shall have been duly made or provided for, interest on this Bond (or on the portions hereof so redeemed) shall cease to accrue from and after the date so specified for its redemption. Subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the Series of which this Bond is one, this Bond may be exchanged at the principal office of the Registrar for a like aggregate principal amount of Bonds of other authorized principal amounts and of the Series of which this Bond is one. This Bond is transferable by the Registered Holder hereof, in person or by his attorney duly authorized in writing, at the principal office of the Registrar but only in the manner, subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the Series of which this Bond is one, and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of authorized denominations and of the same aggregate principal amount of the Series of which this Bond is one will be issued to the transferee in exchange herefor. This Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by an authorized signator of the Registrar. It is hereby certified, recited and declared that all acts, conditions and things required to have happened, to exist and to have been performed precedent to and in the issuance of this Bond and the Series of which it is one, have happened, do exist and have been performed in regular and due time, form and manner as required by law, and that the Bonds of the Series of which this Bond is one do not exceed any constitutional or statutory limitation of indebtedness. A-4 e e IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused this Bond to be signed by the Chairman and the Clerk of such Board, by their manual or facsimile signatures, and the corporate seal of the CountY to be impressed or imprinted hereon, and this Bond to be dated the fifteenth (15th) day of February, 1992. (Seal) Clerk of the Board of Supervisors Chairman of the Board of Supervisors CERTIFICATE OF AU1HENTICATION This Bond is one of the Bonds delivered pursuant to the within-mentioned proceedings. SIGNET TRUST COMPANY, REGISTRAR By: Authorized Signature Dated: , 1992 A-5 e e ASSIGNMENT For value received, the undersigned hereby sell( s), assign( s) and transfer( s) unto (Please print or type name and address, including postal zip code, of transferee) PLEASE INSERT SOCIAL SECURITY OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE: the within Bond and all rights thereunder, and hereby irrevocable constitutes and appoints , attorney, to transfer such l30nd on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature(s) Guaranteed NOTICE: Signature (8) must be guaranteed by a member firm of The New York Stock Exchange, Inc. or a commercial bank or trust company. (Signature( s) of Registered Holder) NOTICE: The signature( s) above must correspond with the name of the Registered Holder as it appears on the front of this Bond in every particular, without alteration or enlarge- ment or any change whatsoever. A-6 e e EXHIBIT B FORM OF ESCROW DEPOSIT AGREEMENT ESCROW DEPOSIT AGREEMENT This Escrow Deposit Agreement, dated as of February 15, 1992 (the IIAgreementll), by and between the County of Chesterfield, Virginia (the "County"), and Crestar Bank, Richmond, Virginia, as Escrow Agent (the "Escrow Agent"), WIT N E SSE T H: WHEREAS, the County has heretofore issued $20,000,000 aggregate principal amount of its County of Chesterfield, Virginia, Water and Sewer Revenue Bonds, dated August 1, 1985 (the "1985A BondsU); and WHEREAS, concurrently with the execution hereof, the County is issuing $ principal amount of its County of Chesterfield, Virginia, Water and Sewer Revenue Refunding Bonds, Series 1992 (the tt1992 Bonds"), the proceeds of which, together with other available moneys, will be used, for the purpose of refunding in advance of their stated maturities the 1985A Bonds maturing on November 1, 1996 through November 1, 2000, both inclusive, on November 1, 2003 and on November 1, 2010, as more fully described in Exhibit I hereto, which are currently outstanding in the principal amount of $16,830,000 (the "Refunded Bonds" or the IIRefunded 1985A Bonds"); NOW, THEREFORE, in consideration of the foregoing and of the mutual covenants herein set forth, the County and the Escrow Agent agree as follows: SECfION 1. Pledge of 1992 Bond Proceeds and Other Available Moneys. To provide for the payment of the principal and redemption price, as the case may be, of the Refunded Bonds, plus interest on the Refunded Bonds to the redemption date thereof, the County hereby irrevocably deposits with the Escrow Agent, to be held by the Escrow Agent on behalf of the Paying Agent for the Refunded Bonds and in trust for the benefit of the owners of the Refunded Bonds, and irrevocably appropriates and sets aside exclusively for the payment of the Refunded Bonds, subject to the terms and conditions hereinafter set forth, the amount of $ , derived from the proceeds of sale of the 1992 Bonds and other available moneys, being an amount which the County and the Escrow Agent agree is sufficient to purchase the Government Securities (as hereinafter defined) and to refund and defease the Refunded Bonds. Such amount shall be deposited by the Escrow Agent in 8-1 e e the 1992 Escrow Deposit Fund hereinafter referred to and invested and applied in the manner and for the purpose hereinafter set forth. The Escrow Agent acknowledges receipt of the foregoing amounts. SECTION 2. Establishment of Escrow Deposit Fund: Deposit of Government . Securities. There is hereby created and established with the Escrow Agent a special and irrevocable trust fund designated the "County of Chesterfield, Virginia, Water and Sewer Revenue Refunding Bonds, Series 1992, Escrow Deposit Fund" (the 111992 Escrow Deposit FundU) to be held in the custody of the Escrow Agent as a trust fund separate and apart from all other funds of the County or of the Escrow Agent, for the benefit of the owners of the Refunded Bonds. All moneys and Government Securities set aside and held in trust in the 1992 Escrow Deposit Fund shall be applied to and used solely for the payment of the Refunded Bonds (including interest and redemption premium thereon). SECfION 3. Purchase of Government Securities. (a) The County hereby directs the Escrow Agent to purchase on March 12, 1992, being the date of the delivery of and payment for the 1992 Bonds, with $ of the amount held in the 1992 Escrow Deposit Fund, certain direct non-callable obligations of the United States of America, as set forth in Exhibit II hereto. The securities described in Exhibit II hereto are herein referred to as the "Government Securities". The amount of $ remaining on deposit in the 1992 Escrow Deposit Fund shall be held as cash and not invested. (b) The County and the Escrow Agent hereby acknowledge receipt from Ernst & Young of a certification that the Government Securities mature as to principal and interest (without regard to any reinvestment of investment earnings on such Government Securities) in such amounts and at such times as will assure, together with any moneys held in the 1992 Escrow Deposit Fund, the availability of sufficient moneys: (i) to pay when due the interest on the Refunded 1985A Bonds to November 1, 1995; and (ii) to pay the redemption prices of the Refunded 1985A Bonds which are to be redeemed on November 1, 1995 at a redemption price equal to 102% of the respective principal amounts of the Refunded 1985A Bonds. (c) The County a~d the Escrow Agent hereby agree that, in reliance upon the certification provided by Ernst & Young pursuant to Section 3(b) hereof, the Government Securities mature as to principal and interest (without regard to any reinvestment of investment earnings on such Government Securities) in such amounts and at such times as will assure, together with any moneys held in the 1992 Escrow Deposit Fund, the availability of sufficient moneys: B-2 e e (i) to pay when due the interest on the Refunded 1985A Bonds to November 1, 1995; and (ii) to pay the redemption prices of the Refunded 1985A Bonds, which are to be redeemed on November 1, 1995 at a redemption price equal to 102% of the respective principal amounts of the Refunded 1985A Bonds. SECfION 4. Substitution of Government Securities. (a) Moneys deposited with the Escrow Agent as described in Section 1 hereof, and used to purchase the Government Securities, may, at the written direction of the County, be reinvested in direct noncallable obligations of, or direct noncallable nonprepayable obligations the principal of and interest on which are guaranteed by, the United States of America (the "Substitute Government SecuritiesU), maturing as to principal and interest in such amounts and at such times as will assure the availability of sufficient moneys to make payment of the principal and/or redemption prices, as the case may be, of the Refunded Bonds, plus interest on such Refunded Bonds to the respective maturity or redemption dates thereof, all as set forth in Section 3 hereof; provided, however, that concurrently with such written direction, the County shall provide the Escrow Agent with (i) a certification of an independent certified public accountant that such reinvestment complies with this Agreement, including this Section 4( a), and assuming that the earnings derived from the Substitute Government Securities either are not reinvested or are reinvested at a rate of 0% per annum, setting forth in reasonable detail the calculations underlying such certification, and (ii) an unqualified opinion of nationally recognized bond counsel to the effect that such reinvestment (1) will not cause any 1992 Bond to be subjected to treatment as an "arbitrage bandit, as defined in Section 148 of the Internal Revenue Code of 1986 (the !leadeU) and the regulations adopted under such Section 148, as each is then in effect, and (2) is otherwise in compliance with this Agreement. (b) Any reinvestment authorized by this Section 4 shall be accomplished by sale, transfer, request for redemption or other disposition of all or a portion of the Government Securities then held in the 1992 Es'crow Deposit Fund with the proceeds thereof being applied simultaneously to the purchase of Substitute Government Securities, all as specified in the written direction of the County. SECfION 5. Evidence of Transactions: Annual Report. (a) The Escrow ,Agent shall deliver to the Treasurer of the County a transaction statement describing each transaction relating to the 1992 Escrow Deposit Fund. Such transaction statement shall be prepared and delivered to the Treasurer of the County on a monthly basis. (b) On or before August 1 of each year, the Escrow Agent shall deliver to such Treasurer a statement describing the Government Securities held by it in the 1992 Escrow Deposit Fund, including the income earned therefrom and the maturities thereof, and any withdrawals of money from the 1992 Escrow Deposit Fund for the year ended June 30 of such year. SEcrION 6. Payment of Principal and Redemption Prices of and Interest on Refunded Bonds. OJ? the respective interest payment dates and on the redemption datt? for B-3 e e the Refunded Bonds, the Escrow Agent shall transfer to the Paying Agent for the Refunded Bonds, sufficient moneys, as set forth in Appendix A hereto, from the matured principal of and interest on the Government Securities held in the 1992 Escrow Deposit Fund, or other moneys or Substitute Government Securities held in such Fund, for the payment of the princjpal and/or redemption prices and the interest on the Refunded Bonds becoming due on such respective interest payment or redemption dates. The Trustee and Paying Agent for the Refunded Bonds is Signet Trust Company. SECfION 7. Irrevocable Deposit: Express Lien. Subject to the terms hereof and except as otherwise provided herein, the deposit of the moneys, Government Securities and any Substitute Government Securities in the 1992 Escrow Deposit Fund shall constitute an irrevocable deposit in trust solely for the payment of the Refunded Bonds (including premium and interest thereon) pursuant to the terms of the Bond Resolution (as hereinafter defined) and this Agreement. The owners of the Refunded Bonds shall have an express lien on the principal of and interest on the Government Securities, and on any moneys or Substitute Government Securities on deposit in the 1992 Escrow Deposit Fund, until the proceeds thereof are paid out, used or applied in accordance with this Agreement. SECfION 8. Notices. (a) The Escrow Agent shall without further authorization or direction cause notice of the issuance of the Refunding Bonds in substantially the form attached hereto as Exhibit III, which form has been prepared in accordance with clause (iii) of the second sentence of Section 12.1(b) of the Bond Resolution, to be published, at least twice as soon as practicable but in no case later than thirty (30) days after the delivery of the 1992 Bonds, at an interval of not less-than seven (7) days benveen publications in each of the two newspapers or financial journals set forth below, both of which are printed in the English language and customarily published (except in the case of legal holidays) at least once a day for at least five (5) days in each calendar week. Such publications shall be made in The Richmond Times-Dispatch, a newspaper or financial journal of general circulation in the County, and in The Bond Buyer, a newspaper or fmancial journal of general circulation in the Borough of Manhattan, City and State of New York. (b) The County hereby designates the Refunded 1985A Bonds for redemption on November 1, 1995~ The Escrow Agent shall give, or shall cause the Trustee to give, notice of the redemption of the Refunded 1985A Bonds, in the name and on behalf of the Trustee, such notice to be in substantially the form attached hereto as Exhibit IV, which form has been prepared in accordance with Section 6.5 of the Bond Resolution, such notice to be mailed by first class mail, postage prepaid, not less than thirty (30) nor more than sixty (60) days prior to November 1, 1995 to the owner of each Refunded 1985A Bond at such owner's address as it appears on the registration books kept by the Trustee. ( c) The instructions set forth in subsections (a) and (b) of this Section 8~ 1 shall be irrevocable. SECfION 9. Liability of Escrow Agent. (a) The liability of the Escrow Agent to make the payments required by this Agreement with respect to the Refunded Bonds shall B-4 e e be limited to the funds deposited with it hereunder and the Government Securities and any Substitute Government Securities. The Escrow Agent shall not be liable for any loss resulting from any investment made pursuant to this Agreement in compliance with the provisions hereof. (b) In the event of the Escrow Agent's failure to account for any of the Government Securities, Substitute Government Securities or funds received by it, such Government Securities, Substitute Government Securities or funds shall be and remain the property of the County in trust for the owners of the Refunded Bonds as herein provided, and if for any reason such Government Securities, Substitute Government Securities and funds cannot be identified, the assets of the Escrow Agent shall be impressed with a trust for the amount thereof and, to the fullest extent permitted by law, the County shall be entitled to a preferred claim upon such assets until identification of such Government Securities, Substitute Government Securities and funds is made. SEcrION 10. Termination. (a) This Agreement shall terminate upon the payment by the Escrow Agent to the Paying Agent for the Refunded Bonds of all moneys required by Sectiqn 6 hereof to be paid to such Paying Agent to provide for the payment- of the redemption prices of and interest on the Refunded Bonds. (b) Any moneys remaining in the 1992 Es_crow Deposit Fund after all payments required by Section 6 hereof to be paid by the Escrow Agent to the Paying Agent for the Refunded Bonds shall have been made shall be paid to the County by the Escrow Agent, without further authorization and direction. SEcrION 11. Fees of Escrow Agent. (a) The County shall pay all necessary and proper fees, compensation and expenses of the Escrow Agent and any Paying Agent pertaining to the Refunded Bonds, including, without limitation, reasonable compensation for all services rendered in the execution, exercise and performance of any of the duties to be exercised or performed pursuant to the provisions of this Agreement, and all expenses, disbursements and advances incurred in accordance with any provisions of this Agreement (including the reasonable compensation and expenses and disbursements of its counsel). (b) To the extent not paid out of the proceeds of the sale of the Refunding Bonds or other available moneys on the date of delivery of the Refunding Bonds, the County will pay the amounts described in Section ll(a) when billed. ( c) The Escrow Agent acknowledges that the above-specified provisions for payment are satisfactory to it. (d) In no event shall the amounts described in Section 1](a) be payable from the moneys or Government Securities or Substitute Government Securities on deposit in the 1992 Escrow Deposit Fund. SECTION 12. Duties of Escrow Agent: Evidence Upon Which Escrow Agent May Act: Replacement of Escrow Agent. (a) The Escrow Agent agrees to perform all the B-5 e e duties and obligations imposed upon it by this Agreement as well as those provisions of the Bond Resolution and the Fourth Supplemental Bond Resolution applicable to the performance of this Agreement. The Escrow Agent acknowledges receipt of certified copies of the Bond Resolution and the Fourth Supplemental Bond Resolution. (b) Subject to the provisions of Section 12(a), the Escrow Agent may conclusively rely, as to the correctness of statements, conclusions and opinions therein, upon any certificate, report, consent, notice, appointment or other direction made or given by the County to the Escrow Agent which shall be deemed to have been sufficiently made or given by the proper party or parties if executed on behalf of the County by the County Administrator of the County. ( c) If the Escrow Agent shall cease to be eligible to act as Escrow Agent hereunder or shall resign as Escrow Agent hereunder, the Escrow Agent, if requested by the County, shall execute such agreements, assignments and other documents as shall be necessary to vest in a successor escrow agent all the title, rights, duties and obligations of the Escrow Agent under this Agreement and in the Government Securities, Substitute Government Securities and other funds deposited or to be deposited or received by the Escrow Agent under this Agreement.. Upon acceptance by such successor escrow agent of the trusts created hereunder, all further title, rights, duties and obligations of the Escrow Agent under this Agreement shall cease and determine and be discharged, except for rights or liabilities theretofore accrued to or by the County or the Escrow Agent. SEcrION 13. Incorporation by Reference. The applicable and necessary provisions of the Bond Resolution adopted by the Board of Supervisors of the County on July 24, 1985 (the "Bond Resolution") and the Fourth Supplemental Bond Resolution adopted by the Board of Supervisors of the County on February 26, 1992 are incorporated herein by reference. SECfION 14. Arbitrage Covenant. Any other provision of this Agreement to the contrary notwithstanding, the County hereby covenants that it will not use, or permit the use of, any proceeds of the Refunded Bonds or the 1992 Bonds, or of moneys or funds held by the Escrow Agent under this Agreement that may be deemed to be the proceeds of the Refunded Bonds or the 1992 Bonds pursuant to Section 148 of the and regulations adopted under such Section 148, as each is then in effect, in a manner that would cause any of the Refunded Bonds or the 1992 Bonds to be subjected to treatment under such Section 148 as an ttarbitrage bondtt, and to that end the County shall comply with applicable regulations adopted under such Section 148. SEcrION 15. Benefit of Agreement: Amendments. (a) This Agreement is made for the benefit of the County and the owners from time to time of the Refunded Bonds except as otherwise expressly provided herein. This Agreement shall not be repealed, revoked, altered or amended without the written consent of all such owners and the written consent of the Escrow Agent; provided, however, that the County and the Escrow Agent may, without the consent of, or notice to, such owners, enter into such agreements supplemental to this Agreement as shall not adversely affect the rights of such owners and as shall not be B-6 e - inconsistent with the terms and provisions of this Agreement, for anyone or more of the following purposes: (i) to cure any ambiguity or formal defect or omission in this Agreement; (ii) to grant to, or confer upon, the Escrow Agent for the benefit of such owners any additional rights, remedies, powers or authority that may lawfully be granted to, or conferred upon, such owners or the Escrow Agent; and (iii) to subject to this Agreement additional funds, securities or properties. In the event this Agreement shall be supplemented by an agreement supplemental hereto in accordance with the provisions of the immediately preceding sentence, the County shall notify, in writing, each rating agency which shall have been theretofore requested to rate the Refunded Bonds of the proposed amendment to this Agreement contemplated in such supplemental agreement prior to the effective date of such amendment, and shall deliver to each such rating agency a copy of such agreement supplemental hereto within thirty (30) days after the execution and delivery thereof. In the event that Moody's Investors Service is to be notified pursuant to this Section 15 or Section 16, such notice should be addressed to: Moody's Investors Service, Public Finance Rating Desk/Refunded Bonds, 99 Church Street, New York, New York 10007. In the event that Standard & Poor's Corporation is to be notified pursuant to this Section 15 or Section 16, such notice should be addressed to: Standard & Poor's Corporation, 25 Broadway, New York, New York 10006. (b)- The Escrow Agent shall be entitled to rely exclusively upon an unqualified opinion of counsel of recognized standing in the field of law relating to municipal bonds with respect to compliance with this Section 15, including (i) the extent, if any, to which any change, modification or addition affects the rights of the owners of the Refunded Bonds and the 1992 Bonds, and (ii) the extent, if any, to which any instrument executed hereunder complies with the conditions and provisions of this Section 15. SECfrON 16. Severability. (a) If anyone or more of the covenants or agreements provided in this Agreement on the part of the County or the Escrow Agent to be performed should be determined by a court of competent jurisdiction to be contrary to law, such covenant or covenants, or such agreement or agreements, or such portions thereof, shall be deemed severable from the remaining covenants and agreements or portions thereof provided in this Agreement and the invalidity thereof shall in no way affect the validity of other provisions of this Agreement or of the Refunded Bonds or of the 1992 Bonds, and the owners of the Refunded Bonds and of the 1992 Bonds shall retain all the rights and benefits accorded them hereunder and under applicable provisions of law. (b) If any provision of this Agreement shall be held or deemed to be or shall, in fact, be inoperative or unenforceable or invalid as applied in any particular case in any jurisdiction or jurisdictions or in all jurisdictions, or in all cases because it conflicts with any constitution or statute or rule of public policy, or for any other reason, such circumstances shall not have the effect of rendering the provision in question, inoperative or unenforceable B..7 e e or invalid in any other case or circumstance, or of rendering any other provision or provisions herein contained inoperative or unenforceable or invalid to any extent whatsoever. SECfION 17. Law and Place of Enforcement of this Agreement. This Agreement has been made in the Commonwealth of Virginia and shall be construed and interpreted in accordance with the laws of the Commonwealth of Virginia and any suits and actions arising out of this Agreement shall be instituted in a federal court in the Eastern District of Virginia or in a Circuit Court in Chesterfield County, Virginia. SECfION 18. Counterparts. This Agreement may be executed in several counterparts, all or any of which shall be regarded for all purposes as one original and shall constitute and be but one and the same instrument. SECfION 19. Section Headings. The headings of the several sections hereof shall be solely for convenience of reference and shall not affect the meaning, construction, interpretation or effect of this Agreement. IN WITNESS WHEREOF, the parties have each caused this Agreement to be executed by their duly authorized officers and attested as of the date first above written. COUNTY OF CHESTERFIELD, VIRGINIA By: Title: County Administrator CREST AR BANK, as Escrow Agent By: Title: B-8 Date Payment Due May 1, 1992 November 1, 1992 May 1, 1993 November 1, 1993 May 1, 1994 November 1, 1994 May 1, 1995 November 1, 1995 e e Schedule of Payment of Interest and Redemption Prices of the Refunded Bonds Interest Due $728,397.50 728,397.50 728,397_50 728,397.50 728,397.50 728,397.50 728,397.50 728.397.50 ~5~827.180.00 Redemption Price -0- -0- -0- -0- -0- ..0- -0- $17.166.600.00 ~17~166.600.00 APPENDIX A Total Debt Service Due $728,397.50 728,397.50 728,397.50 728,397.50 728,397.50 728,397.50 728,397.50 728.397.50 ~22.993. 780.00 e e EXHIBIT I DESCRIPTION OF REFUNDED BONDS Date of Maturity Principal Interest (November 1) Amount Rate CUSIP Number 1996 $ 595,000 8.00% 166409 1997 645,000 8.20 166409 1998 695,000 8.30 166409 1999 755,000 8.40 166409 2000 820,000 8.50 166409 2003 2,900,000 8.75 166409 2010 10,420,000 8.75 166409 1-1 Maturity Date Maturity Date Maturity Date Coupon Coupon Coupon e e EXHIBIT IT GOVERNMENT SECURITIES a. United States Treasury Certificates of Indebtedness "'" State and Local Government Series; principal amount: S ; purchase date: March 12, 1992 Par Amount Accrued Interest Price Cost b. United States Treasury Notes - State and Local Government Series; principal amount: $ ; purchase date: March 12, 1992 Par Amount Accrued Interest Cost Price c. United States Treaswy Note; principal amount: $ ; purchase date: March 12, 1992 Par Amount Accrued Interest Price Cost 11..1 Total Cost Total Cost Total Cost Maturity Date Coupon It e d. United States Treasury Stripped Coupon Bonds Par Amount Accrued Interest Price Cost 11-2 Total Cost e e EXHIBIT ill NOTICE OF ISSUANCE OF REFUNDING BONDS COUNTY OF , VIRGINIA, WATER AND SEWER REVENUE BONDS, SERIES 1985A, DATED AUGUST 1, 1985 AND MATURING ON NOVEMBER 1, 1996 THROUGH 2000, BOTH INCLUSIVE, ON NOVEMBER 1, 2003 AND ON NOVEMBER 1, 2010 NOTICE IS HEREBY GIVEN that the County of Chesterfield, Virginia (the "County") on March 12, 1992, issued its County of Chesterfield, Virginia, Water and Sewer Revenue Refunding Bonds, Series 1992 (the ul992 Bonds"), for the purpose of refunding in advance of their stated maturities its County of Chesterfield, Virginia, Water and Sewer Bonds, Series 1985A, dated August 1, 1985, maturing on November 1 in each of the years 1996 through 2000, both inclusive, 2003 and 2010 (the uRefunded BondsU), which are outstanding as of the date hereof in the amount of $16,830,000. A portion of the proceeds of the 1992 Bonds, together with other available moneys, have been deposited with Crestar Bank, Richmond, Virginia, as Escrow Agent (the "Escrow..Agentlt), to be held in trust and have been invested in certain non-callable direct obligations of the United States of America, all as set forth in an Escrow Deposit Agreement, dated as of February 15, 1~92, by and between the County of Chesterfield, Virginia, and the Escrow Agent. The proceeds of the 1992 Bonds and other available moneys so deposited with the Escrow Agent under such Escrow Deposit Agreement are in such principal amount and invested in such obligations as will assure sufficient moneys (i) to pay when due the interest on the Refunded Bonds to November 1, 1995; and (ii) to pay the redemption prices of the Refunded Bonds maturing on November 1 in each of the years 1996 through 2000, both inclusive, 2003 and 2010, which are to be redeemed on November 1, 1995 at a redemption price equal to 102% of the respective princip.?l amounts of the Refunded Bonds, together with tbe interest accrued thereon to November 1, 1995. The maturity dates, principal amounts, interest rates and CUSIP Numbers for the Refunded Bonds are as follows: III -1 e e Date of Maturity Principal Interest (November 1) Amount Rate CUSIP Number 1996 $ 595,000 8.00% 166409 1997 645,000 8.20 166409 1998 695,000 8.30 166409 1999 755,000 8.40 166409 2000 820,000 8.50 166409 2003 2,900,000 8.75 166409 2010 10,420,000 8.75 166409 This notice and the information contained herein are provided solely for the information of the owners of the Refunded Bonds. There is no need for the owners of the Refunded Bonds to take any action with respect to their Refunded Bonds at the present time. Dated: March 12, 1992 CREST AR BANK, AS ESCROW AGENT FOR THE COUNTY OF CHESTERFIELD, VIRGINIA' III - 2 e e EXlDBIT IV NOTICE OF REDEMPTION COUNTY OF CHESTERFIELD, VIRGINIA, W A1ER AND SEWER REVENUE BONDS, SERIES 1985A, DATED AUGUST 1, 1985 AND MATURING ON NOVEMBER 1, 1996 TIlROUGH 2000, BOTII INCLUSIVE, ON NOVEMBER 1, 2003 AND ON NOVEMBER 1, 2010 NOTICE IS HEREBY GIVEN that Signet Trust Company, as Trustee (the t'TrusteeU), under a Bond Resolution, adopted on July 24, 1985, as supplemented by a First Supplemental Bond Resolution, adopted on July 24, 1985 by the Board of Supervisors of the County of Chesterfield, Virginia, has designated for redemption and will redeem and pay on November 1, 1995, the above-referenced Bonds, dated August 1, 1985 and maturing on November 1 in each of the years 1996 through 2000, both inclusive, 2003 and 2010. The maturity dates, principal amounts, interest rates and CUSIP Numbers for such Bonds to be redeemed are as follows: Date of Maturity Principal Interest (N ovember 1) Amount Rate CUSIP Number 1996 $ 595,000 8~OO% 166409 1997 645,000 8.20 166409 1998 695,000 8.30 166409 1999 755,000 8.40 166409 2000 820,000 8.50 166409 2003 2,900,000 8.75 166409 2010 10,420,000 8.75 166409 The Bonds specified above will be redeemed on November 1, 1995 at a redemption price equal to 102% of the principal amount thereof, together with the interest accrued thereon to November 1, 1995, upon presentation and surrender of such Bonds at the principal corporate trust office of Signet Trust Company, in the City of Richmond, Virginia, Paying Agent for such Bonds. On and after November 1, 1995 interest will cease to accrue on the Bonds specified herein. IV-l e e [Under federal law, the paying agent for. the Bonds specified above for redemption may be required to withhold 20% of payments to owners presenting such Bonds for redemption if such owners have failed to furnish a taxpayer identification number to such paying agent certified to be correct under penalties of perjury (or that such holder is awaiting a taxpayer identification number). Certification may be made on Internal Revenue Service Form W-9, which may be obtained from the Internal Revenue Service or most local banks and brokers. Failure of an owner to complete and return such certification to such Paying Agent, at the address indicated above for presentation and surrender of such Bonds, may result in backup withholding of 20% of any payment of redemption price to be made to such owner.]* Dated: [Not less than 30 days nor more than 60 days prior to November 1, 1995] SIGNET TRUST COMPANY, AS TRUSTEE *To be revised as appropriate at the time of mailing. IV-2 (P. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 26, 1992 ITEM NUMBER: 6 . SUBJECT: Work Session on FY93 Budget. COUNTY ADMINISTRATOR' 5 COMMENTS: SUMMARY OF INFORMATION: The following is an outline of information that will be reviewed at the work session. Additional information will be delivered to the Board prior to the work session. 1. Review of preliminary summary of FY93 Proposed Budget. o Schedule of meetings from the presentation of the County Administrator's Proposed Budget through the Board of Supervisors Adoption. o Guidelines for Budget Development. o Projected- Sources and Uses of Funds. o General Fund Expenditures by Category. o Comparison of FY92.to FY93 for County Departments. o Example of Effect on Sample Department. o General Impact on County Departments. o List of Fee Changes. ' 2. Review of state Budget. o Funding Implications in Budget Bills. o Analysis . of the Commission on Local Government Fiscal stress Index. PREPARED BY~ /()~ / U James J. L. Stegmaier Director, Budget & Management ATTACHMENTS: YES 0 NO A B0135/Bos #4 SIGNATUR?t, 00 0 BOS-9891 CHESTERFIELD COUNTY BOARD OF SUPE RV I SORS AGENDA MEETING DATE: February 26, 1992 ITEM NUMBER: 6. SUBJECT: Work Session on FY93 Budget. (f;) ~ ~ ~J COUNTY ADMINISTRATOR'S COMMENTS: . ~ ~ cL @ Ix .~ f~- 13.GS. tu/~ ~ ;d~ot /,v.J~ SUMMARY OF INFORMATION: The following is an outline of information that will be reviewed at the work session. 1. Review of preliminary summary of ~Y93 Proposed Budget. o Schedule of meetings from the presentation of the County Administrator's Proposed Budget through the Board of Supervisors Adoption. o Guidelines for Budget Development. o Projected Sources and Uses of Funds. o General Fund Expenditures by Category. o Comparison of FY92 to FY93 for County Departments. o Example of Effect on Sample Department. o General Impact on County Departments. o List of Fee Changes. 2. Review of state Budget. o Funding Implications in Budget Bills. o Analysis. of the Commission on Local Government Fiscal stress Index. PREPARED BY: L/ James J. L. Stegmaier Director, Budget & Manag~ment ATTACHMENTS: YES' NO [J B0135/Bos #4 SIGNAT URE : COUNTY ADMINISTRATOR 00 0.01 B05-9891 It e FY93BUDGETCALENDAR March 11, 1992 Board of Supervisors W CJrk Session - To . reVIew: FY93 proposed county department expenditures. March 27, 1992 Board of Supervisors Wark Session with School Board - To review: FY93 proposed School Board budget. April 1, 1992 Board of Supervisors Wark Session - To . reView: Utilities FY93 Proposed Budget; Utilities Capital IlllproveIllent Prograll1; Ceunty Capital I:m.provelllent ProgralIl. ~' 1;"p ~ April 1, 1992 , Public Hearings on Budget, Tax Rates, and Capital I:rnprovem.ent Program. April 8, 1992 Adoption of Budget, Tax Rates, and Capital IInprovernent Progralll. B050. wp ljMemo 12 00 002 e e GUIDELINES FOR DEVELOPING THE FY93 OPERATING BUDGET . Fund Increase in Debt Service of $2 million. · Fund CIP Reserve. · No Tax Rate Increase. . No Layoffs. · No Decrease in Service Levels for Critical Programs. . Fund 50/0 Salary Increase. 00 003 - ~.~ B053. wpJ/Memo 12 - e Projected Sources of New Funds (In Millions) FY92 * Adopted Budget FY93 Proiection Increase FY92 To FY93 Projection Taxes: Real Estate $109.1 $113.5 $4.4 Personal Property 34.5 30.9 (3.6) Local Sales Tax 15.7 15.7 0.0 Consumer Utility 6.3 6.6 0.3 All Other Taxes 21.5 22.1 0.6 Total Taxes: 187.1 188.8 1.7 Permits & Fees 5.6 5.8 0.2 Fines 1.0 1 .1 0.1 Use of Money & Property 2.7 2.0 (0.7) Service Charges 2.8 4.3 1.5 Miscellaneous 2.9 3.0 0.1 State 34.3 34.2 (0.1 ) Federal * 6.8 7.5 0.7 Use of Reserves 1.8 1.4 (0.4) TOTAL REVENUE 245.0 248.0 3.0 Fund Balance 13~5 14.3 0.8 GRAND TOTAL GENERAL FUND* $258.4 $262.3 $3.9 * To be consistent with the FY93 proposed numbers, the FY92 Adopted has been restated to include $4,265,000 in anticipated food stamp revenues. Note: Columns may not add due to rounding 00 004 e e Projected Uses of New Funds (In MiJJions) FY92 * Adopted FY93 Increase FY92 To Budget Proiection FY93 Proiection State Sales Tax $19.8 $20.0 $0.2 Local School Operating 81.4 81.4 0.0 Local School Debt 22.4 24.4 2.0 Total Transfer 123.6 125.8 2.2 To Schools County Debt 13.6 13.7 0.1 County Departments * 105.3 105.6 0.3 Annual CIP & Reserves ~ 2.9 .L.Q Total County 120.8 122.2 1.4 TOTAL GENERAL FUND 244.4 248.0 3.6 Fund Balance 14.0 14.3 0.3 GRAND TOTAL GENERAL FUND. $258.4 $262.3 $3.9 * To be consistent with the FY93 proposed numbers, the FY92 Adopted has been restated to include $4,265,000 in anticipated food stamp expenditures. 00 QDf) o o 0\ ~~ ~ '" ~~ ~\O ~~ (1) . fIIIIt fA- C+-trI.J a. Q) (1)J-4 ~= rIJ~ (1)~ ,d= u~ . ~ C+-t~ o~ ~= ~= =~ =....... oe u~ (1) o e ~ \D ,..-I ~ ~ Q) '+-f <<I Vl ~ ('I ...... rIl Q) (J ~ -> ~ ~ Q) tI) = '" a = == . g., o ...... ~ o Q ~ ~ .,.... d =' S S o u ~ II) ~~ .... 1""C('I ~ G). d ut ~ ...... A" = --4-\ ...:: '-t l"n'111111114 ~ =0 0 ~u " 'O~ . = . ..... S '0 < e ~ t' . ...... <<S ~ '0 = = ~ " r;/j ~ .... G) rIJ G) ~ ~ co rIJ S <<S .... co o ... ~ "- rn '+-f .... E-t .... CI) - ...c .. o ~ co ~ {Ij .,..... o o ,J:I u Vl o ..w .... Q) '+-f rn = "" .... E-t on = ..... '0 = = o ~ o .... Q ):3 ~ ." '0 -< =~ 00 ~z ~~ ...., Q 00 a-.~ ~~ ~..... 0\ as ~... ~~ 00 0 O~8 1993 BUDGE. e FY93 0/0 Change FY92 * CO ADMIN From FY92 Adopted ADOPTED RECOMMENDED To FY93 Recommended .-.-~...............~~---...._- ---------~__IIaIII__........ -~~~~-~~~~~-------- 12,426,000 111908.000 -4~2% 5.640,700 5,583,000 -1 ~o% 2.103,700 2, 111 ,500 o ~ 4 0/0 42,231 .800 41,935,000 -0 ~ 70/0 28,904,900 30,523.400 5.60/0 6,890,300 6,982.100 1 t 30/0 3,075,400 3.284.400 6 ~ 80/0 78,000 78.000 0.00/0 267,900 242,900 -9~3O/o 969,400 1 .011.100 4.30/0 13,590,900 13,673,600 0.6% 757,000 600,000 -20~ 70/0 994.300 933,000 -6t2% 32.700 26,300 -19.60/0 1 ,937,000 0 -100.00/0 123,650,000 125,821 ,500 1 ~ 80/0 30.000 0 -100.00/0 438,400 319,100 -27~2% 94.800 1 05,000 1 0.80/0 302,000 0 -100.00/0 244,415,200 245,137.900 0.30/0 Estimated Expenditures Administration of Government Assessment & Collection Of Taxes & Other Receipts Admi nistration of Justice Public Safety Human Services * Community Development Sanitation Roads Street Lighting Miscellaneous: Employee Benefits Debt Service Tax Relief for Elderly Miscellaneous Utilities Right-af-Way Transfers: Capjtallmprovements School Fund Ai rpo rt Nursing Home Grants Other Subtotal Reserves & Fund Balance: Reserve, Bingo Audit Reserve, Ind. Park Incentive Reserve, Capital Projects Undesignated Fund Balancel Ending Total Rsvs. & Fund Balance 0 251000 0 300,000 0 2,600,000 , 3,999.1 00 14,300,000 2. 1 0/0 131999,100 17,225~OOO 23.00/0 * To be consistent with the FY93 proposed numbers. the FY92 Adopted has been restated to include $4,265,000 in anticipated food stamp expenditures~ 00 007. e e SAMPLE DEPARTMENT FY92 FY93 County FY93 Adopted Administrators "Status Quo" BUdqet Proposed Budaet Cost Personnel $ 497.400 $ 479,000 $ 509,500 Operating 60,400 60,300 62,200 Cap ital Q. 800 800 TOTAL $ 557,800 $ 540,100 $ 572,500 0/0 Change NA -3.20/0 2.60/0 The FY93 Proposed Budget reflects a decrease of $17,700 or 3.20/0 from the FY92 Adopted Budget, and a decease of $32,400 or 5~6% from a "Status Quo" cost level~ Note: n Status Quo" is a funding level that would have provided new funds to pay for salary increases and inflationary increases in operating costs. c:sample 2/21/92 00 008 e e IMPLICATIONS FOR DEPARTMENTS . To Il1.eet the budget guidelines, funding for county departm.ents has been reduced. DepartInent directors will have responsibility to m.anage departInents to produce necessary savings. . There will be a sm.aller workforce fr0111 attribution as vacancies are not filled. Remaining staff will be forced to find ways to handle additional work. · DepartInents will re-evaluate procedures and priorities. A few exanlples include: Police DepartInent will attelllpt to reduce vehicle operational costs without affecting service to the public. Staff may have to elTlpty trash cans and do SOlIle light cleaning. These steps will free custodial staff to cover the new facilities. Departm.ents will strive to coordinate areas of overlapping responsibilities to reduce workload. U sing technology to iIIlprove productivity and reduce personnel costs. DepartInents lllay scale back docul1lents and presentations; find less expensive ways to provide infonnation. DepartInents m.ay identify alternatives to replacement of capital equipIIlent, such as extending the average life of vehicles. Increased use of volunteers. DepartInents will share staff during peak work tiIIles. B052.wp 1jMemo 12 00 009. It e LIST OF FEE CHANGES Department Description Change Building Inspection Permi ts, etc. Varies by Permits Planning Rezoning, Subdivision, Varies by Fee etc~ Treasurer Delinquent tax From $10 to $20 collections Treasurer Filing a warrant in From $15 to $25 Debt Treasurer Bad Check Charge From $20 to $25 Police Defensive Driving Fee From $35 to $50 Sanitation Commercial Tipping Fee From $45/ ton to $50/ ton Juvenile Detention Per diem Rate From $55/ day to $60/ Home day Nursing Home Room Rates Increase by 5..3% - Parks & Recreation Program Fees Varies by Program Utilities/Wastewater Billing Change From flat fee for month to daily / prorated basis B056~ wpljMemo12 00 010 e e FUNDING IMPLICATIONS IN / STATE BUDGET BILLS Funding allocated to Chesterfield under the State budget bills is changing on a daily basis. Staff will review current status of various bills at the work session. B057.wp1jMemo12 00 011 e e FISCAL STRESS Capacity: Defined by the following variables as a percentage of statewide averages: 1. Real Estate Tax Base 2. Personal Property Tax Base 3. Sales Tax 4. Median AGI (Surrogate for all other Local Revenues) Effort: Defined by actual local revenues as a percentage of Capacity for: 1. Real Estate 2. Personal Property 3. Sales Tax 4. All Other Local Revenues As local revenue increases, effort Increases. As effort increases, II stress " increases. Goal: Increase apparent IIstresstt by increasing apparent local revenue. Exalnples: Util~ties Payn1ents in lieu of taxes. Internal Charges. Result: Perceived local stress Increases, favorably impacting consideration for state funds. Other Considerations: apparent "Cost per Capita" Impacts Debt Policy ratios; Increases B054.wp 1jMemo 12 00 012 1,;1, I, CHESTERFIELD COUNTY BOARD OF SUPERVI SORS AGE NDA MEETING DATE: February 26, 1992 ITEM NUMBER: 7 . A. 1. SUBJECT: Office on Youth matter for approval.~u . COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. NOMINATION OF KATIE JOHNSON as a youth member of the Youth Services Citizen Board from the Becmuda District to replace Melanie Irvin. PREPARED BY: ~ ~ , ATTACHMENTS: YES ~ NO D SIGNATURJt' Jr. ~r~ !"C ~ ~~ COU~ADMIN1STRA=fOO 00 08 808.9891 ,,~. . ,. f e 'e YOUTH SERVICES CITIZEN BOARD NEW APPOINTMENT Katie Johnson, 11440 Marsden Road, Chester, VA 23831 Katie Johnson is a resident of the Bermuda District and a sophomore at Thomas Dale High School. She is an officer of her school's ecology club, works with an animal rights group, serves,her church in a leadership capacity, and plays a11- season soccer. 00 09 rtl..~~.1 r_ BOS-9891 1/ fl. ~. CHESTERFIELD COUNTY BOARD OF SUPERVl SORS AGENDA MEETING DATE: February 26, 1992 7.A.2. ITEM NUMBER ~ SUBJECT: Appointments to Airport Advisory Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This item requests Board appointments to the Airport Advisory Board. At the Februar~ 12, 1992 Board of Supervisors meeting, the following individuals were nominated for service on the Airport Advisory Board with terms to expire on February 14, 1995. Nominees Renresenting Mr. Samuel B. -Thomas Mr. Richard.M. King Mr. Roger Burns Mr. Melvin Shaffer Mr. W.C. (Bill) Chandler Matoaca Bermuda Clover Hill Dale Midlothian The Board is requested to appoint the above named individuals to the Airport Advisory Board with terms to expire on February 14, 1995. PREPARED ATTACHMENTS: YES 0 NO If William H. Howell Director of General Services ~ ~ , SJGNAT URE : d6IL COUNTY ADMINISTRATOR '00 10 808-9891 ." I. 1, ;j, /, i'J CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 26, 1992 ITEM NUM8ER~ SUBJECT: Airport Engineering Services COUNTY ADMINISTRATORt 5 COMMENTS: R€U#Aud A~ SUMMARY OF INFORMATION: 7.B..l. This item requests Board authorization for the County Administrator to execute a three-year contract with an additional two-year renewable term' for Airport Engineering Services wi th Delta Associates, P.E., Inc. The former contract for Airport Engineering Services expired .on January 31, 1991.' In prepara'tion for and in anticipation of Federal and .State- grants for 'work in 1992, 1993, and 1994, an engineering firm needs to be '-retained to perform engineering design for further work in accordance wi th the Airport Master Plan. Considerable preliminary engineering work must be done in developing work plans and cost estimates as part of the grant application process prior tq the approval of federal funding. Firms that do Airport engineering and consulting work are willing to do this work at their own risk contingent upon the availability of federal funding. Once federal funds are approved, the County must be in a posi tion to quickly complete engineering design so that the work can be put out to bid d~ring the federal fiscal year. PREPARED ATTACHMENTS: YES 0 william H. Director of Services NO , ,.---:---- SIGNATURE: ~ COUNTY ADMINISTRATOR '.~ ,- 00 1'~~1 ., ,.'" ~ ~"'L_j e e Board of Supervisors Agenda Item Meeting Date: February 26, 1992 Subject: Airport Engineering Services Page 2 In response to requests for proposals, nine firms submitted proposals which have been reviewed by a County evaluation team. Delta Associates, the firm which has previously done the Airport engineering work and which is located in the Airport Industrial Park, has been determined to be the best qualified. With Board authorization, a three-year contract will be executed with Delta Associates for engineering work which may be undertaken in 1992, 1993, 1994. Work to be done and fees will be contingent upon allocation of federal funds and will be negotiated annually. ACTION REQUIRED BY BOARD OF SUPERVISORS: Request Board authorization to execute a contract with Delta Associates to perform engineering services for a period of three years (Federal fiscal years 1992, 1993, 1994) for Chesterfield County Airport contingent upon allocation of federal funds. The contract would also include provisions for a two-year renewal which could be executed at the County's option. 00 12 ..., ! .' .y\~-' r;,.o.;J. CHESTERFIELD COUNTY BOARD OF SUPERVI SORS AGE NDA MEETING DATE: ., ~ ... i --- Febn~~~y 26, 1992 ITEM NUMBER: School Board Grant Fund Revisions 7.B.2. SUBJECT; COUNTY ADMINIS TRATOR' S COMMENTS: SUMMARY OF INFORMATION: Chesterfield County Public Schools (CCPS) receives grant funds from both the State and Federal governments for special programs to supplement the regular educational program of public schools. The FY1992 approved budget included estimates for various grant awards; however, after the FY1992 budget was adopted, grant awards have been received for a different amount than planned. The School Board approved adjustments on January 28, 1992, but appropriation adjustments require the approval of the Board of Supervisors. No local tax funds are. involved. A. FY1992 Preschool Incentive Grant - The Federal government, through the State Department of Education, provides CCPS with funds to serve preschool -handicapped students. The funds in FY1992 will be used primarily to provide two of three positions for an evaluation team consisting of a psychologist, a social worker, and a diagnostician. Also, our major preschool programs are housed at O. B. Gates and Evergreen elementary schools. Due to an increased enrollment in this program at Evergreen, there is a need to hire an additional teacher and aide. The balance of these funds will be used for supplies and equipment needed for this special population of students. The FY1992 adopted budget includes a $150,000 .estimate for this program; however, the actual grant award is $204,060, an increase of $54,060. PREPARED By;L ~ 7 /)J ~~ Thomas R. FUlgh~ School Board Superintendent ----------- ATTACHMENTS: YES. NO D SIGNAT URE : COU~IN1STRAT~R 00 -_....------------------------~- - . , ~.Ch;sterfield County B.d of Supervi sors School Board Grant Revisions e . -~ ~. Page 2 B. FY1992 Pl94-142 Special Education Grant - The Department of Education receives Part B Federal grant money under the provision of Public Law 94 -142, the Education of All Handicapped Students Act. These Federal funds assist local ities in educating handicapped students in the publ ic schools. The FY1992 grant estimate was $1,428,OOOt but, the grant award was $1,809,138. This increase of $381t138 was due to an increased special education student population plus an increase in the per pupil rate, from $330 to $366. Due to increased student population, four additional teachers (two ED and two LD) are needed in the special education program. The increase of $381,138 needs to be appropriated to fund the expense of the additional staff salaries and benefits. REQUESTED ACTION: It is requested that the Board of Supervisors: · accept the changes as indicated below in the Instruction appropriation category in the School Board Grants Fund; and, · approve the attached resolution for the following revenue and appropriation changes: A. FY1992 Preschool Incentive - Approve the additional Federal grant award of $54,060 t and; ncrease the Instruct; on appropri at i on category by a like amount in the School Grants Fund. B. FY1992 PL94-142 Special Education - Approve the increased Federal grant award of $381,138, and appropriate a like amount to the Instruction appropriation category in the School Grants Fund. O 0 1 At . ~.. . "-" ~~ ,~~ ~ ,.,.. . e VIRGIN~ At a regular meeting of the Chesterfi e 1 d County School Board held Tuesday evening, January 28, 1992, at seven- thirty o'clock in the County Meet i ng Room at the Chesterfi e 1 d County Courthouse Complex Jean P. Copeland, Chairman Timothy Carter Brown, Vice-Chairman John A. Cardea, MD Elizabeth B. Davis Marshall W. Trammell, Jr. PRESENT: RES 0 l UTI 0 N On motion of Mrs. Davis, seconded by Dr. Cardea, the School Board requests the Board of Supervisors to increase the School Board Grants Fund by a total of $435,198 in the Instruction appropriation category, to accept the changes in the following School Board grants, and to approve the appropriation adjustments as follows: Grant FY1992 Preschool Incentive (Federal funds) FY1992 PL94-142 Special Education (Federal funds) Amount Total Instruction Appropriation Increase $ 54,060 381.138 $435,198 o~ a. ~.. ~ Pat A. Bartlam, Clerk to the Board ~ t2:;JJJ .~ Thomas R. Fulghum Superintendent and Deputy Clerk a copy teste tJo .1"5 \ .'e/.. . ,~~,/: it. . ." ~.. - it!; '7, tJ. J. CHESTERFIELD COUNTY BOARD OF SUPERVl SORS AGENDA MEETING DATE: February 26, 1992 ITEM NUMBER~ 7.B.3. SUBJECT; Family Support, Day Care and Supported Housing Funds COUNTY AOMINISTRATORt 5 COMMENTS: SUMMARY OF INFORMATION: The state Department of Mental Health, Mental Retardation and Substance Abuse Serv ices ( DMHMRSAS), has awarded the Chesterf ield Community Services Board (CSB) additional funds to: 1) provide support services to families who maintain a family member with a mental disability in the home; 2) purchase child day care. services for children with special needs while their parents are working or receiving jOb-related training; and, 3) purchase residential support resources for consumers with serious and persistent mental illness so that adequate, affordable housing can be secured and maintained. 1 . ATTACHMENTS: YES 0 NO . PREPARED BY~~ Dr. Burt H. Lowe Director, MH/MR/SA Services Department SIGNATURE; cf~ COUNTY ADM I NI STRATOR 00 1~8 805-9891 . '" -""" .. \,.-:". .... .. - . e e Board of Supervisors Agenda Item Subject: Family Support, Day Care and Supported Housing Funds Date: February 26, 1992 Page 2 BUDGET AND MANAGEMENT COMMENTS No direct match in local funds are required to accept the $62,500 in state and federal funds. It is anticipated that the direct charges associated with county purchasing, payroll and accounting functions will be approximately $1,700. Although program funds are not budgeted for these costs, they will be billed to :MH/lVIRISA. If funds are not available within the department by year-end, the general fund will have to absorb the cost of providing these services. BOARD ACTION 1. Appropriate $54,100 in State Chapter 10 funding and $8,400 in Federal Block Grant funding and increase Mental Healtb/Mental Retardation/Substance Abuse FY92 appropriations by $62,500, per the above comments. BO 134. wp l/Bos#4 00 17 w.~ 808-9891 'i~ 13. <I. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 26, 1992 ITEM NUMBER: 7.B.4. SUBJECT: Office on Youth matters foe approval and presentation. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following matters are submitted for the approval of the Boaed of Supervisors. 1. RESOLUTION OF FORMATI0N ~to be updated to reflect revisions in the language of the Code of Virginia. 2. BY-LAWS to be revised to make By-Laws compatible with Grant procedures and guidelines. 3. PRESENTATlOO OF YOUTH NEEDS ASSESSMENT REPORT I and request for endorsement. (the Youth Needs Assessment Report has been made available to the Board prior to the 2/26/92 meeting) PREPARED BY~ ~~- ATTACHMENTS: YES~ NO C SIGNATURE?f:" C ~ rc?\ ~~~DMIN'STRA+bLJ 00 7. ~. 4. d-rA(,- 9#L Growing ~p In the Nineties In Chesterflelc;l Co~nty: 1991 Youth Needs AS88ssment ." ~y~ ,..1 ~ 1 Office on Youth and Youth Services Commission Chesterfield County. Virginia December, 1991 ~ ,- ,I I This report was co-authored by Barbara Bennett, Director, Chesterfield Office on Youth and Gigi Amateau It is respectfully dedicated in memory of Mrs. Elsie S. Elmore whose vision and leadership guided Chesterfield County services into the Nineties. ....t;.:.~ '\ \ TABLE OF CONTENTS Introduction Mission and Philosophy 3 4 Methodology Looking Back.: A S11mmary of the 1987 Youth Needs Assessment Executive S11mmary 5 7 Demographics and Trends Population 11 14 18 ,~. oj; - ~ i _ .I. ... 20 24 Health Education Juvenile Justice .Substance Abuse Needs and Services Chesterfie~d As A Community 29 32 36 39 41 Developmental Indicators Supportive Services Early Detection, Intervention and Treatment Protection of Young People and the Community Intensive Support, Treatment, and Placement Outside the Community 44 Appendix Glossary Bibliography 48 49 52 1 ....~ INTRODUC'rION ~J ~ ~.r i . ... . I ~ . .t { I . -, . .# ~." ,. , . , ':~. ."l. ! "'::. ~ ~, . . 't .. "; '..; 1 :~. r~~ ~ ~ '"} <t. "',l~ t.. 'I" ~ .. 4....... :- \ ~~ . .-'.. l. ~ " I, It f · "1/1: .:~ ~. ,'I".t; ;.~ I" ~o#.~ ~< _~. f-tr'!t, ~;~. 1" '.>: .~. ',. .. ~ :....;i .~ 0; ~ . ~ \J t- , ! ,t ~ -.1 - f i. ... ~:." .fl:' t";,..f ;~?.~'.. ;" '"'- . . ' · ~ '..r i'G ~ \, ,...... -; >. . . '.,., ; .,!.,~. '. - ~ ( .. , ~' ..~""" ~ t ~... -II .. -41 . ,r. -, ... .. ,,; . ~ ~ J, _ .. '_, "'r_"'; d " t.,. ~ . '-' ..~ , :,l.:.) ." ....1..'. '\ ~ ".r - ~ 2 .. ..., J; ~ - ~ ' r ~ . .~ .. - ~ ~ ~ .. . ,. I If.. ~.';I . .~ .fl. .. 'k:;~ - ~ i '... ~. L , .-l" . ) ....i : ". .~ . 4, J} .~i ... .".....1IfII' .. .. ~ I 1 ~. '_ .f:; *t. .;. The philosophy underlying this mission assumes that youth and adults, as individuals and families, wish to live in a healthy and responsible way. It also assumes that efforts to encourage a wholesome environment will result in prevention of many problems, including juvenile delinquency. Purpose of This Report All aspects of community life are woven into the life of each young person.. Adults can reach back to their own memories of growing up and know the importance of a sense of community, of belonging and being valued, and of knowing who to turn to when help was needed. If those elements are present, they provide a solid foundation for adult life.. Their absence generates hurdles which must be overcome to assure productive and responsible adult functioning. Wha t is it like for children and adolescents in Chesterfield County today? What can be done today to encourage wholesome opportunities for our young people in this community during the coming years? These are the questions the Chesterfield County Office on Youth, guided by the Youth Services Commission, has explored through the 1991 Youth Needs Assessment. In preparing this report, our hope is that the entire community will be able to use these findings to work effectively and hannoniously toward a wholesome future for our youngest citizens.. ~ . : .'~.:i . '-~1;'} -."-.. I .:~ ~ :,. .... . ~ ". ~ . .. .;. ~ ~ ~ -~ .... ~ .:.. -J~.~ ':. . . now edg.m,~nts - .Y~_... ~ . - '. m"tKe- ajn~~pt and research design to the. hard wor~ of conducting interviews and , compiling. results, this has been a commUnity effort.. This re.search has been guided by the members of the Youth Services Commission: r. ~ ... ~ . .,~; ~~, ~;J.. ~i~.1 ~I ~i .~ .~~J .~ .~ .:J Betty Barrett James Briggs Melinda Burnette Lillian Duffie Cheryl Ghorashi Hung Ho Kara Hudson Melanie Irvin Barbara J emigan Lois McCllan Marcus McElhinney Jennifer Perry Kathy Rector Jason Reeves Robert Sawyer Joe Speidel Erin Tracy Ronald West .1 .~ '~~:~j ~ .....!'r.: ~.~ ':~~ <:~\ ~~ .r: '~'.:;l ... ..~. ~:..j~ \}E- .( } .':.~..~~~. and the Youth Needs Assessment Committee: Donna Bowman Barbara Chambliss Kim Darwin Richard Franklin Billy George Cynthia Henshaw Betty Hornick Barbara Jernigan Alan Layman Jeanette NJurnan-Sheppard ~-., ., ..~; Special thanks must also be expressed to: Dr. Lisa Kaufmann and Lynn Niedennayer of the Chesterfield School Research and Evaluation Department for compiling our survey results, tpe youth at the Juvenile Detention Home for transferring survey answers to computerized answer sheets, the Chesterfield Jaycees, the Petersburg Chapter of the Alpha Kappa Alpha Sorority Inc., members of Chesterfield CADRE, Judy Kibiloski, Bill Handley of the Chesterfield Planning Department, the Optimists of James River/Chesterfield, many others who helped make this research possible, and a special thanks to Pauline Mitchell of the Chesterfield News and Infonnation Department for proofing this report. ~~~. , .(. !II":'" .- 'J ).~ ;;~~J ~: :j 'f >~!I ...r ;'II! '1 .1 ~ ~ I 4' ~ .f . \ 3 ~ 'i ~ 1 >1 '.. :1 jJ METHODOLOGY In accordance with its grant requirements through the Department of Youth and Family Services, the Ches~erfield County Office on Youth has desigIied and impl~mented thi~ Youth NeedS . ~ Assess.mTen~. ; The prim~ry .c;om. ponen~~ fJf the assessment ~e,re: ~ .- -. _ ~;. . ..... r .,. a survey of. YOll:th thtough face~ to face interviews (343 conductedi. 4- - ~ I .r: ~ ....' . a survey of. acJ.ultsr through . telephone. interviews (34_7 conducted) "\<0' a written su.rvey of public and private, service providers (65 re~po~ents) _ . > I ' reference to the'following existing surveys_. conducted. by j ,the ~,Ches~erfield -v County' Office-.on Youth: PRIDE, Youth in Crisis, Latchkey, and ' a review of existing records- within the ~ county. ' . ~l ' . A commi~tee incl.uding private citizens,' . business representatives and service..1" providers worked with~the.Oflice on Youth to design and ~de. tius a~sessment. This co~mittee designed'two survey · . instruments. One survey was administered to youth, in face-to-face' interviews, and ad~ts .throug~ telephone, intervie~ws. The ~ther 'survey was mailed to service providers.~, These surveys were developed using the surveys from. the\ .~, j 1987 Office on Youth Needs Assessment and othE:r O~c~s o,n Youth tJrrougho~t Virginia _ as ~des.. .~ ~ ~ ~. ~ ~ .., . I.. .. ~, r , , I -.j..J + I ~..... , -; - The ~urvey of youth consisted of 350 face ' ~ to fa~e intervfews.Wi~h y~~g p~ople :':". ranging ~om seven ~hrough eighteen ',' years of; age. Interviews were conducted in a variety, of l~ca~tions t~oughout the ;'.- county. While a purely random selection was not established, the findings " provide .' anecdotal wight into'.the- opinionS of our youth population.. . <.'1 ~ .. . . The survey of aduJts consisted of 347 telephone interviews to nurn~e~ , .." 1 randomly selected from all telepho~e prefixes serving the co~ty! Of the telephone contacts madf;!J appro~a~ely . 25% participat~~ ~ ~he survey"providin.g. ac~ess tO~1~ smaJl b~~ random ~ample 'of. our a~ult p_opulation. .This too provides " anec~~~ ffiformation for this:..-~.. ".. a8sessmerit~'. .' <. I :... ~. ~,; r - . ~[. I ~ . "" ' · , t , '....... . .- . ."{ ~ - .. I' ~ ' Th~ 's~ey of service providers consisted of at Writte~f ~urvey <Ustributed~io'125~ &." public and~ private 1se'rVic.e. prbVide;S. '1:h the'~ comm~t~. S~ty-five proViders. ._-';. - resp~rided~?_ the survey:..Re~i>onses were received from the follOWIng ChestepJ,eld' - County Departments: Health, Social~ - - ~ . SeMces, Exten~ion Service, Juvenile Co~ _Service Unit, Juvenile Detention ,'~ Ho'rne.; Commupity,: Servic~s Board; ParkS and ~creation.,'. School Guidance, School Social:..W ~J/rk. a~d Library. Also, ~ :niany~' . ~ ~ ~ ' · 'A t ,,(~ , - · .... l. . ~. . ~' pnvate c~~~s~lorS, the YMCAs in Ohester and South lUchniond, T' lcker Paviliori. - ~..... - , and PIB:~~ned P~r~nth9od. respoIid~d ~o tile s urv,ey.' - .' · ~_' .. 1.~ ....... l'" .. ~'. '. · I -I. ,. Th~~earch of ~~ting 'records h~s' dra~i~. up~n doctirilerits.avai1able thiough~~! :r.' . . various comity .departments. - References' ~ and sources are' iden~~ecr throughout t~e report, ai1~.J~ pib.l~ograp.hy__of~. . ~ ~ .~. ." " recommended' reading - m,f references .i ~ .- .: used: in prep~g: tiils~ 'f~po,~; is' proViq.k4, ' ." . ..J .: ... . I r ., ~ .. ~ ~ ','" 'J. . 1>-I~ . .~ ,""" '(' f · ~ as a~ a PP~~U1X. ~?.. - .., l~.... ..- ~ ~-.~. . .. ;. -, rs .. 'II . ~~ :. .. . :.; +..; ... ~ I' .....',. .... T " ...: I r.... .....~ ~ I ..... ~.... Samples of the surveys;~ tile. colle~ction'of.!~ all data, and copies of Office. on Youth researcJ1 rep9rts referenced: iD this ".i - ." documen~;.are on file; at the" Chesterfield ~.t County_ Office on Yo~uih~wh"ere'irl.terested~' ~ \' , , ... I . . -:) individuals .and groups are' welcome- to ex a m'irie' the WitS. in detail.. ~t. .,w,.. .. l .. i. . t ~ ,.. .. < .' " t. 1 r .j ,. -. I , I l' .r. -. ,. J... I .. + ~, r . ~:. i ; " ,l 4 ........;,. .;t; ~.:. ...'\.~,...~, ~ With projected increases in elementary and middle school aged children, juvenile arrests were projected to grow through 1989. At the time, the Chesterfield County Department of Social Services had just experienced a 14.1% increase in child abuse and neglect referrals. The major types of referrals in 1985-86 were lack of supervision (35%), physical abuse (18%) and sexual abuse (17%). Approximately four out of every 100 young women between the ages of 10 and 19 became pregnant. -n- \.. .. ~-rrr. ~.. .. 4. "f . + .... ....:: ~ ~ . ~ . ~ ~. ~.~.. ,... . .i. ~. ". 'I-~ J:;f' :. Ii ;.;" .~ I~.:,. 'jl..'.: ~ .. ."'10: ' '~ it 4..1 ~.ll 1\1 t) , ~ j ~,. LOOKING BACK: A SUMMARY OF THE 1987 YOUTH NEEDS ASSESSMENT In 1987, as required by the Virginia Delinquency and Youth Development Act, the Chesterfield County Office on Youth conducted its first comprehensive assessment of youth needs in the county. This assessment was done by conducting "surveys of youth and community and county agencies. . . to obtain perceptions of the service needs of youth in the county and gaps in the youth service delivery system.." Demographic infonnation was obtained from several county departments including Social Services, Planning and Ohesterfield County Schools. The . published report use.d population, income and employment profiles and a variety of social indicators to examine youth needs in Chesterfield. For current population totals and trends please see the section of this report titled "Population.- "At the time of the 1987 report the total population W. the county was 141.372 with 50,573 aged 19 or under. Looking toward 1990, the projected ~otal population was an ambitious 214.300. It was estimated Chesterfield County Schools would have 60,000 children enrolled by the year 2900. That 89% of the population was white- reflected the homogeneous make-up.ofthe com.m~iy ~ While the county was perceived as being affiuent with the median income at $25, 753, ~here were signific"ant pockets.of~parity with about 9% of all families liVing below the poverty line. (Note: The estimated poverty rate for the total population was 4.6%) The 1987 Youth Needs Assessment Report examined specific needs and problems facing ,Chesterfield youth. At 3.5% in 1985-86, the school drop-out rate was lower th~ the , surrounding cit~e8 of Richmond and Petersburg and lower than the statewide average of 4.4%. Most of the 2,218 juvenile arrests in 1985 were for larceny, running a way or vandalism. .. ! ..... '.J ~ 1 ~} ~ '\li'i f; ~~ .li~ ~.~ l' . r . ~{ "\ ~ . <~ 1~. '1 '!. ~. t 'I ~J 1 The 1987 report recognized the tremendous strain that growth and projected growth for the county placed on the community and, in response to those findings, identified a broad range of youth needs and gaps in services. The report recommended: creation of a youth and jobs switchboard job bank, sponsorship of parenting and family life education courses for parents and youth, expansion of before-and..after-school care for children, establishment of a youth shelter, substance abuse prevention education for parents, social and vocational programs for youth at risk of dropping out, and committees to study the needs of school drop...outs and teen recreation options. · Since the 1987 Youth Needs Assessment Report. the Chesterfield County Office on Youth created opportunities for the.' healthy development of young people in Chesterfield County.. Edu~tion~l projects have mcluded: -' ~- - - -. · ~ " ~ ~ ~ · - .. '. .. ; i.,' I .~ "Pd~ent- y'~~.th': io~~ (9,imp':Qve listening skills .and open co~~municationJ 't .; L 't J f. i ..? ........ : 5 +. I ~ 1 I LOOKING BACK: A SUMMARY OF THE 1987 YOUTH NEEDS ASSESSMENT f . development of a self-care training seminar by the Latchkey Task Force, in which oVf!r 100 parents participated, and working with several other county departments to develop a su:b~tance abuse prevention curriculum which enjoys great popularity at t~ Juvenile. Detention Home: - - : . , I" , .. w . . I , ~.""', ,""; The 'O~ce o~ Y outh"has also strived to ! nurtw-e youth deveiopm~~t.. "I Opportunities for youth to develop posi~ve s!tills~ include: .1:~ the'Jobs'information Center that opened at Bird High School in 1989, \ . Model County Govetnment Day Program, Annual Youth Service Awards, Summer Jobs Program beg.iln in 1991, and the Annual Business Education Days.. ~ \". ~ .'- . ~ .I '::.J. . _ 0 t ..~~ ....... ' As a result .ofpublic:'private'.cooperation, a ropes course was opened through ' , Chesterfield County Parks and Recreation Department to provide a set of physical problem solving exercis~s..+ This course is . now used ro.utiriely by the Court Services Unit to provide confidence-building experiences fo~ yout~. L. ...'.... ~ ~ ~ ~J 'II .- . ., ~ ~ . . Additionally, the O.ffice on ~outh h,as, actively pursued ~.the.following. res.earch. ..,: and information development relating to youth. needs ~ th~ co~ty: I - i I I'" _ _ .. .. ., convened committees to pursue recreation, optip~. emp,lo/-"ie~f Ti;eeds and run~al!!a~ assessment, ~ surveyed parents and children in areas . including child-care, substance.~ab~use and county neer;lsj .and - ... ~+ +, .', "\ ' disseminated vital information t~lamilies and youth in Chester{ielq County through the Teen Health Fair, Directory of,~. SeTVices~ ~szett~rs flnd press re~~es. . t ~ t ~ . . ~~ ~ . . -....,.. I .. iI- ...~ .t . 6 EXECUTIVE SUMMARY. The Board of Supervisors of Chesterfield County declared their commitment to a quality community for youth and their families by their formation in 1978 of the Youth Services Commission. The Commission and the Office on Youth, which was formed in 1987, continually assess the needs of young people in this community and design services to address those needs. The Office on Youth and Youth Services Commission respond to the needs of aU youth and especially those youth at risk for delinquency. This report is a summary of the Youth Needs Assessment conducted with the support and direction of public and private service providers throughout the community during the spring of 1991. The findings of this assessment lay the foundation for a Six Year Plan for youth services in this community. It is our hope that this Six Year Plan will be a vehicle for coordinating community..wide efforts on behalf of o~ youngest citizens~ . . .... ,. Sections within this report cross departmental lines in order to reflect a complete picture of the services, and many issues effecting our young people. This report does not substitute for the expertise of departments which specialize in particular areas. It provides an overview of the quality of life and the range of needs and services within our community. Community Trends Demographic and social changes within the community' impact individuals and families. The following changing circumstances are correlated with the various needs for services that they produce: an increase in our total population and the large percentage of our population who are under-I8 demand attention to education, recreation, support and intervention services; an overall increase in the number of people moving to this community from outside the county requires effective, efficient, accessible infonnation systems to help new citizens establish themselves in their new community; an increasing number of households where all adults work full-time, combined with a continuing pattern of workers commuting outside of the county create a need for varied, affordable, flexible day ~e optio~s for p~e-school and school- aged children, and for safe, inexpensive free time options for youth; pervasive use of alcohol by adults and y~uth, increasing family disruption, and increasing adolescent sexual activity create a need. to identify high risk \' symptoms and to provide effective intervention and diversion services that support families. efforts to sustain their healthy independence; . , .... extraordinary reliance upon public health, mental health, financial and recreation services, precipitated by the on-going economic downturn,requires a service delivery system with the elasticity to address extraorrli!1a.ry circumstances; . ~~~. ~ ' an increasing number of youth & families demonstratIng chro~ict multi- faceted problems that demand services and treatment froin many departments requires an efficient system for service de~ign\ delivery.& coordination. 7_ {?:~ . '. .:.~ IJ.....-t.;.....~....~. ~.r...~' ~~ ~ 0. ~'. .1 .' J.'(. .~~ .~~ '<<i II '~{I t'l J .. ~ ,~i .U ~m. .'~.~;": 'I ~~: .~; ;.~ ""'t..:. ~_1" \ .~\"~ . .. 1 ''J:~ ~..... ,'" -~ ,;.i;: ~~1~.. .,iF ..,..... 1 , ~ EXECUTIVE SUMMARY ~". Community Needs and Services The following diagram illUstrates the array of needs and services in the co'mmunity. r .f . I. ~ ~ '"f : t '. 1. J . ,. !. . .~~ CONDmONS IN THE COMMUNITY Healthy Families : "'=1 1 ~ I . ~ .., ) 'l . INFORMA nON & REFERRAL SERVICES ... :... . . .. G CI .. lU ~.5 ie if 1& ... Z. CD CD CJ t CD .. ... .1 +" 0 .. l 1i 0 .....~.::: I f CJ .~ ; T I fP CfJ m G) U G) '1J ~ o en Q,). 'i: u' Qjl. . ~." en c: G) ~ u ~ o I- CD .c E :J Z . t.": .~. ~ ~ ~ ,..,!' 1'1. t ~ SUPPORTIVE SERVICES ..-. ~ IndividuSls & Families Un~!I~ Stress/At Ris~ EARL.V CETECTION~ DI~ERSIO~~,TREA~ENT SERVI~ES.,. w ~. .. -'" I ~ . ~ . '. --------------------------------------------- . .to.,t.. . INTENSIVE SUPPORT & TREATMENT SERVICES t ! ~. ~ -~ . ., . ' ' , Individuals & Families Experiencing ChronlclSev~r:e Problems ., ; . .~.' t .'",,! 11"-. ~ ,,~.; ...... . ~ ,. . RESIDENT AL CARE - . 'f' The majority of our residents are healthy individuals and families who are effected by conditions in the community, are able to participate in available activities and are in need of information and referral services to direct them to those activities. Information and referral services are the least costly and impact the largest numbers of citizens.. 8 A smaller number of individuals and families are likely to be under stress and at risk to develop problems. Supportive services and programs providing early detection, diversion and treatment are needed to restore these citizens to healthy functioning. A much smaller segment of our population are those individuals and families experiencing chronic and severe problems. As services become more intense and specialized they are increasingly costly and.serve smaller numbers of our citizens.. The most intense services range from support and treatment to. protection for the citizen and the community and possible residential care. Trends in this report indicate a small, but increasing number of special needs individuals and families in our population. EXECUTIVE SUMMARY Summary Recommendations This report is submitted to the entire community as a working document and planning tool. The findings of the 1991 Youth Needs Assessment will be used in a conference. that will bring together youth, adults, service providers and administrators to respond to the needs of Chesterfield youth. Specific recommendations are listed at the end of most chapters. Chapters where no recommendations are made will be submitted to conference participants for further. development.. The following general recommendations are based upon findings that emerged throughout our research and will be addressed by the Planning Conference for Youth Services in the 90s: enhance information and referral services, develop youth free time activities and access to those activities, strengthen early detection, intervention and support services, encourage community responsiveness to youth and families coping with loss and change, cultivate parental education and involvement in all programs, facilitate coordination between departments and increase public transportation options. 9 .~.>.t .J, . rI ... ~ ," . us;. ~, .~ r.~ ...+ ~ ~"~.f "2 : '" ~ r ~.:.-? ." i 't ,. ~ ~.t {~t. .\~1 .~';1 q , ~\ . ( ;:f{"..: : ... .~: i ~'I-: ,t "'1'- . :~: :\!ri \.;, . . ~, . -'tl ) i. ;:-1..'... .;!oO. ,. . .- .;, , t "'.1 .::--!f.. i.., .f . 'YI ; ~ 1"1. ...~ , ...I . "". ~.':ll. 1 ,.. ~ . ~ I ; , -.t r 1 . 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Jv~. 9t2 Growing Up In the Nineties In Chesterfield County: 1991 Youth Needs Assessment Summary Report " ~*.,11 ,~\J'f~ .\} -- .~~ Office on Youth and Youth Services Commission Chesterfield County, Virginia December, 1991 EXECUTIVE SUMMARY ~{ The Board of Supervisors of Chesterfield County declared their commitment to a quality community for youth and their families by their fonnation in 1978 of the Youth Services Commission.~ The Commission and the Office on Youth, which was fanned in 1987, continually assess the needs of young people in this community and design services to address those needs. The Office on Youth and Youth Services Commission respond to the needs of all youth and especially those youth at risk fot deUnquency. I .. s. . . . This report is a summary of the Youth Needs Assessment conducted witl1 the support and direction of public and private service providers throughout the community during the spring of 1991.. .T~e findings of this assessment lay the foundation for a Six Year Plan for youth'services in t~ cOm~unity. It is our hope that this Six Year.Plail.will be a vehicle for coordinating community-wi~e efforts on behalf of our youngest citizeilS. l ,. :~.~ .'". :.. 4 "'!'" ~: ~~~IA.. I ~ - I. I":') ~;"...," ~ ,. I ~-F: !I; ... - .....~ '" ......a:'!.. ~ ~..1t Sections within this report cross departmental lines in order to reflect a complete.picture of the services. and many issues effecting our young people. This report does not substitute for , the expertise of departments which specialize in particular areas. It provides an overview. of · the quality of life ~d.the range of needs and services within our c()mmunity,. , '- \. t.~.~ .' M, . .'. _ , ... . r . . Community Trends Demographic and social changes within the comm~ty impact 'individuals and familie~. The following changing circumstances are correlated with the y~ous;.ne.~.ds for services. that they produce: o. ;,z ~. ". r ~ .~t I . ., . '. .. _ . -.. ~ , _. . _ ~,. ,. ~ an increase in our total populatio~ 'and the large perCentage .Df our population who are under-18 demand attention to education, recreation, support and intervention services;:' o'~~- -. --~ an overall increase hl'the Dumber of people moving to this community from outside the county requires effective~-efficient~.-accessible information'.systems"to-help new citizens establish themselves in their new community; an increl:lsing number of households where all adults work fun-time, combined with a ~~~tin~ing pl.ltt~rn of workers~..eomm.uti;ng outside ot.the c,oun~y , ~eate a need for varied. affordable, flexible day care options for pre-school and. scho~l- ag~d chi1.dren. aD~for 8~e. inexpe~lve fr~.e, time options for youth;, '.. ',' . rii 1,.; If; ~. ~ ~.... .", .... ::-" ... ~ ~. I r... _ .... ~ . . " . _' r . ~, . '-..' _ ~. ' . ~ . . pervasive 'use of alcohol by adults and youth, increasing family disruption, an~ i~cre.~~Jng ~dolesc~nt sexua~.,activi,ty c.reate .a.nee4 tc) identify high. risk.. . - synlptoms a~c.I to provid~~effectiveinterv~ntion.a~d dive~ion seryices that support familjes', efforts t.~ sUS~ their. healthy ind,ep.~nde:!tc~;.... ~.'.-I _ . e~raQrdi~ary relianc~ upo~ public ,hell,lth, me~tal health, financial and recreation services, pre~ipitated by the on-going economic downturn,requires a service dep.very system wit~ t~e elasticity to address extraordinary cir~,stances; . an. increasing 'number of youth &; fami1ie~ deinons~rating ~hr~~ic, ~ulti _ . . faceted problems that demand services and treatment from,many . . . departments requires an efficient system for service design, deli~ery & coordination. 1 i"--" / , .j .J : .1 . ~~t '1 .i t . . ~ j , ) .1 , ~ 1 . ..j i .. ;'" ,J : ~ .,1 ...{ ':1 ~ . i ~ i f ij l :. f , ; ~ ~ /1 ~~1 ~J. .... ., 1 j I , I t I 1 -' .....- w.j .1 ~ .1 .~ ~..l. EXECUTIVE SUMMARY Community Needs and Services The following diagram illustrates the array of needs and services in the community. CONDInoNS IN THE COMMUNITY : as ! CJ at 'D ~ o rr fi i. Healthy Families INFORMATION & REFERRAL SERVICES . ~ '~,. , Individual s & Families Under Stressl At Risk EARL Y DETEcnoN, DIVERsiON. TREA ~E~ SER.v1~ES . I i 15 i E :I Z Individuals & Families Experiencing ChronlclSevere Problems The majority of our residf;!nts are healthy individuals and families who ~re effected by conditions in the community, are able to participate in available activities and. are in need of information and referral services to direct them to those 8ctivities~ Information and referral services are the least costly and impa~t the largest numbers of citizens~ A smaller number ofindividtials and families are likely to be under stress and at risk to develop problems. Supportive services and programs providing early detection, diversion and treatment are needed to restore these citizens to healthy functioning. !J I I I .- I A much smaller segment of our population are those individuals and families experiencing chronic and severe problems~ AB services become more intense and specialized they are increasingly costly and serve smaller numbers of our citizens. The most intense services range from support and treatment to protection for the citizen and the community and possible residential care_ Trends in this report indicate a small, but increasing number of special needs individuals and families in our population. 2 / , t .~ .., J .' !'I . . h '~.1' -> I ~ . l . j J , .1 . t . i . .;j . i 1 . ~ ..'1 . ., i J i~ . t d ~l .1 t":"' / EXECUTIVE SUMMARY Summary Recommendations This report is submitted to the entire community as a working document and planning tool. The findings of the 1991 Youth Needs Assessment will be used in a conference that will bring together youth, adults, service providers and administrators to respond to the needs of Chesterfield youth. Specific recommendations are listed at the end of most chapters. Chapters where no recommendations are made will be submitted to conference participants for further development. The following general recommendations are based upon findings that emerged throughout our research and will be a4dressed by the Planning Conference for Youth Services in the .,~Q,s,: """ 't" . " ; - ~<.;..,~ .... ,J, .:..: ij' ",,' i :." ,,_ ~":.;. ,. {. . en~ance inform~tion ~dreferral se~ces,. develop y~ut~Jre~' ti~e'.~ct~vi~ies'and access to those .~ctiviti~s, ~ rI!f'f ~ . - I . ,"~. I ...~ .f t s-~.."" strengthen early. detection,"i:rit~rven.tion and support serVices; , .. ..., ~ . . ~..~, r' ~,..: " ..' i: ' i encourage community responsivene~s to youth and f~~~~s coping with loss and change, .~ .: , cultivate parental '~ducation and involvement iil 'all programs, facilitate coordination between departments and. 11 increase public transportation options. .:. ' :C' l 1 .! .j d i ~ . I . 3 d c} D cl i ([ IiI 8 [ ::I: PI G> '0 ~ 0 2 1 'if !' ~ 8 11 0 ~ iif ii' "113: ::I: ~W~i! I me CI'IC Ii lD ~ g pg~ ! i i~ ~ ~ ... iif ~ 2: ""'", ::[g 0 i !! Ql zs: Ii CIl N' lD ~i ~~ .w~~(o)81 ~~~ ~ 5" fj; ~o ~ m ~ ~.. mi-m2~ ~o; i,,) :~ ~! !~~ Ii I ~-...It~N(j _01~~ ~ ;\is ~~ 82~ I~ ~~~~; ~8~ CD ~~ g! !~~ (,,)-.. ~~~~, ;i~ ~ ,~ ~, '~5 II ::::: '/l. #. en o c d !T! 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Inotion of , seconded by A(lopter] tIle folJowil1g rcsollltion: , the Board WJfER EAR, it is .the philosophy of tIle Departrnerlt of Corrections that rleIinqtlency preveJltion is R process of community development; and \VlfEREAS, tIle Departnlent of Youth and FamilJr Services is tIle new DCpllrtnleJlt \\f}llC}l shall 11Rndle delinquency prevention, and the J)clinqttenc'y Prevention and Y otlth Development Act provicles funds for the operation of cOlnnlunity-bnsed delinquency prevention progrnms; and - WI~EREAS, the Board of Supervisors, on behalf of the Yottth Services Citi~en Board ary,d the youth of Chesterfield County, hns accepted the Virginia JJelinqltency Prevention and Youth Development Act Grant to est.al)1.ish an Office on Youth; and WfIEREAS, tJlis g-rant cArries specific rules otld reg-ulations and minimltlTl stan(lnrds with regards to the structure. and relationship of the Yotltll Services Citizen Board to tIle Office on Youth; and WI-1EREAS, the grant sets minimttm standards regarding the esfablis}l- ment,. conlposition, responsibilities, miTlinlum and maximttm length of eacll term of office for the Youth Services Citizen Board; and WfJEREAS, one of tIle mnin re~ponsibilities of the Commission is to prepare biellJlially, a' comprehensive plan bRsed on an objective assessment of fh.e conlnlunity'.s nee(]s and resources for developing, coordinating and evalllAt-ing youth services; and WIIEREA S, tIle Youth Services Citizen Board has beell establislled . si nee 197 R, an d to (]a te has rep resen tatiOJl from each, ma gisterial dist rict in tlle form of two U(11llt memhers and 8 youth nlember from each higll school ill Chesterfield County; and \VIIEREAS, tIle BOArd of Supervisors recognizes tIle need for an effective nnd active Hoard to ncldress youth issues; 8Jld WllEREAS, the Youtll Services Citizen Board is an 9.ovisory group and hOA responsibility for programs and policies affecting youth developmerlt. J 00 .19 f. . ...:,. . II e e '\ t-J()W, TlfEREF{)R,E BE 11" RRSOJ.VED, tllst tile Youth Services Citizen BORrd, establjRhed by a resolution of the CJlesterfield County Hoard of SlJper\rjsors an{} wJJich is in accordance with ~ g 66-29 through 66-35 of the Code of Virginia, sholl derive its nutllority from and be u{lministered by sai(t lloard of Sttpervisors; flint th.e Youth Services Citi~en Board shall continllc to hnve two Rr]ttlt memlJers from each magisterial (listrict, Appoint- ed l)y the sup~rvisor of tltnt (listrict t and whose term of appoiIltnlent shall lJC for tllree years, with suell terms e~piring in staggered years ~ TIle Yotlth Services Citizen Board shall hove as the majorit)' of its fnelnbers citizens who are not employed by govertlment or service agencies and who are not elected governmen"t officials ~ At least one member shnlI l)e below ] 8 years of age. The youth menlbers shall serve one-year terms, on{) may be re-nppointed t() serve an ad(litionaI ternl, providee) they are still ntt~nding high sellool. No title, position or agency shull be appointed to a position on tile Yottth Services Citizen Board. BE ] rr FUR TIlER RESOLVED, thnt the YOUtll Services Citizen Board shAll elect its own officers t establisll its own by-]awf;, and 811al1 nddress ' 9Tl() resolve any conditions which keep tIle Board of Supervisors and ()ffice on Youtll fronl bein.g in compliance with the minilllttm standards of tIle Virginia lJelinqltency Prevention and Youth Development Act Grant prog-rams, nnd sllall ser,re in on advisory capacity regarding the sltpervision and administration of the Office on Youth It V ate: Certifi~(l By: Acting Clerk to tile Boaro of Supervisors 0903:104:57 - 2 - 0,0 2& ....- . ... e e YOUTH SERVICES CITIZEN BOARD CHESTERFIELD COUNTY BYLAWS Article I Title Originally, this organization was named the Chesterfield County Youth Services Conunission. To comply with the language of the Code of Virginia and the Virginia Delinquency Prevention and Youth Development Act, the name has been changed to the Chesterfield County Youth Services Citizen Board. Article II Goal The goal of the Chesterfield County Youth Services Citizen Board (herein referred to as the Citizen Board) shall be: To serve as an advocate for Chesterfield County youth, in order to encourage measures that will enhance the quality of life for youth, and prevent delinquency. Article III Purpose and Objectives Section 1: Purpose. The purposes for the Citizen Board are those set forth in the resolution of the Chesterfield Board of Supervisors on June 14, 1978, which calls for the Citizen Board: To advise the Board of Supervisors regarding planning and policies affecting youth development. To provide a. community forum to focus on youth issues within Chesterfield County. Section 2: Objectives. The Chesterfield County Board of Supervisors charged the Citizen Board with the following additional objectives: To assess community needs and resources affecting youth. To develop a comprehensive plan for youth services in Chesterfield County. To involve the community in the solutions to the problems of youth~ To facilitate access to existing community services for youth. To review the recommendations of its committees and to communicate the Citizen Board's recommendations to the Board of Supervisors or other appropriate agencies for their consideration. Section 3: Authority~ The Citizen Board derives its authority from and is administered by the Chesterfield Board of Supervisors. (2.1)* * Section numbers in parenthesis ( ) refer to articles found in the Statewide Procedures and Guidelines Manual for Virginia Delinquency Prevention and Youth Development Act Grant Programst effective July 1, 1990 1. 00 ~1 ..". e e Article IV Membership Section 1: Members. The Citizen Board shall be composed of two adults from each magisterial district and one young person from each high school in Chesterfield County.. Section 2: Qualifications. Members shall be interested in working ~ith youths and may be related to public and private youth serving agencies, youth and private citizens; providing, however, that a majority ~f members serving in the Citizen Board shall be citizens who are not elected government officials, are not employed by government, and are not employed by local service agencies or by th~ County. All members shall reside or be employed in Chesterfield County. (2.2) Section 3: Appointments. All members of the Citizen Board shall be appointed by the supervisor of the respective magisterial district. (2.2) No title, position, or agency shall be appointed to a position on the Youth Services Citizen Board. (2.4) Section 4: Terms of Office. Adult members shall be appointed for terms of three years to expire in staggered years. Youth members shall be appointed for terms of one year in length, and may be reappointed as eligible'. (2.3) All members shall begin their term of office on July 1 and end the term on June 30 of the year of expiration or as soon thereafter as practical. No adult Citizen Board member may serve more than two consecutive terms or a total of six years. Reappointment following two consecutive terms of six years may be made after a lapse of one year. Citizen Board youth members may be appointed to serve one additional term, provided they are still attending high school. Section 5: Attendance. Citizen Board members are expected to attend all regularly scheduled board and committee meetings. Members who must miss -a meeting are expected to notify the Office on Youth of their anticipated absence6 Should a member be absent for two consecutive meetings, the Chairman shall issue a notice to that member. After three consecutive absences, the appropriate supervisor shall be asked to relieve the member and to appoint a replacement to fill the unexpired portion of the term. Article V Officers and Duties Section 1: Election of Officers. The elected officers of the Citizen Board sha 11 be the Chai rman t Vice -Chai rman and See re tary . All of f icers shall be elected by a majority of the full membership of the Citizen Board. (2.5) Section 2: Term of Office. The term of office for all elected officers shall be for one year, commencing on July 1 and ending on June 30 of the following year. No officer shall be eligible for more than two consecutive terms in the same office. 2 0.0 22 ~lllo e e Section 3: Duties of Office. The duties of the Chairman and the Vice-Chairman shall be as follows: Chairman: The Cha~rman shall preside at all meetings of the Citizen Board; shall present for approval all spec ial commi t tee appointment~, shall be an ex-officio member of all commi ttees t except tpe nominating committee. In addition, the Chairman or his designee 'shall be the principal drafter of the annual report of the Citizen Board to the Board of Supervisors and shall represent the C it i zen Board in all subsequent reports made to the Boa rd of Supervisors. V ice -Cha i rman : The V ice - Cha i rman shall, in the absence of the Chairman, preside at meetings of the Citizen Board and assume all other duties of the chairman when circumstances require. In the case of a vacancy in the office of Chairman) the Vice-Chairman shall succeed to that office and the Citizen Board shall elect a Vice- Chairman to fill the unexpired term. Article VI Executive Committee Section 1: Membership. The Executive Committee of the Citizen Board shall be composed of the Chairman, Vice-Chairman and three members elected by the full Citizen Board, at least one of whom shall be a youth member. Section 2: - Purpose. The Executive Committee shall act on behalf of the Citizen Board between meetings when an emergency ar~ses. Section 3: Quorum. A majority of the members of the Executive Committee shall constitute a quorum for all meetings of the Executive Committee. Section 4: Meetings.. Meetings of the Executive Committee shall be called by the Chairman or upon written request of three of its members, with at least three days notice. Section 5: Duties.. The Executive Committee shall be responsible to assist the administrator of the Office on Youth and Chairman of the Citizen Board, using material provided by the full Citizen Board to develop the following documents, which shall be submitted to the Citizen Board for approval by a two-thirds vote of the full Citizen Board: Delinquency Prevention and Youth Development Needs Assessment, to be submitted to the local governing body and the Virginia Department of Youth Services within 60 days of full Citizen Board approval; Biennial Operating Plan, to be developed every two years and approved by the Citizen Board for submission to the local governing body and the Virginia Department of Youth Services for inclusion in the. required grant materials by May of the yearj 3 00 28 _ :to e e Annual Report, to be developed annually regarding progress toward accomplishments of the Delinquency Prevention and Youth Development Needs Assessment and Plan and the Biennial Plan, and to be submitted to the local governing body and the Virginia Department of Youth Services; Annual Budget, the proposed annual operating budget of the Youth Services Citizen Board/Office on Youth shall be approved by the Citizen Board prior to submission to the locality's principal administrative officer and governing body for inclusion in the required grant application materials by May of each year. Annual Self Evaluation, a signed, dated, written summary of the Citizen Board's assessment of its functioning throughout the year, to be maintained in the files at the Office on Youth. Article VII Nominations and Elections Section 1: Nominating Committee. A Nominating Committee of three shall be elected at the regular meeting of the Citizen Board at least two months prior to the annual meet ing . A 'maj or i ty vote of the Ci t izen Board is necessary for election to the Nominating Committee. Section 2: Nominations. The Nominating Committee shall report nominations for the offices of Chairman and Vice-Chairman at the following meeting. The three members-at-large of the Executive Committee shall be nominated from the floor at the annual meeting. Section 3: Elections. Election of officers shall take place at the annual meeting in the month of June. The Executive Committee shall be elected in the month of September. Article VIII Committees Section 1: Standing Committees. The Professional Advisory Committee shall be an advisory committee of the Citizen Board and shall meet at least quarterly. Other committees shall be established on an annual basis dependent on the annual plan of objectives. See tion 2: Profess ional Adv isory Commi t tee. The Prof es s iona 1 Advi sory Commi t tee shall be composed of professional staff members from agencies serving the youth of Chesterfield County. Selection of the agencies shall be by the Citizen Board and appointment is for a term of one year. There is no limit.to the number of times a person may be reappointed to the Professional Advisory Committee. The director of the Office on Youth shall coordinate and facilitate Professional Advisory Committee activities. The Chairman of the Youth Services Citizen Board shall designate a Board member to serve as liaison with the Professional Advisory Conunittee. 4 0,0 24 .. .. It e Section 3: Chairman of the coimnittees.. All Chairmen of Citizen Board committees shall be members of the Citizen Board, with the exception of the Professional Advisory Committee. All committee Chairmen shall be appointed for terms of one year by the Citizen Board Chairman, with approval of the Citizen Board at the first regular meeting of the fiscal year. Section 4: Committee Charges. Each committee shall be given a written charge by the C i t izen" Board s tat ing purpose, expec tat ions, and means of ev alua t ion .. These shall be renewed each year. Section 5: Committee Participation of Citizen Board Members. All members shall participate on at least one committee and shall be appointed annually by the Chairman of the Citizen Board.. Section 6: Quorum. A quorum for all committee meetings shall be a majority of the membership for that committee. Article IX Meetings Section 1: Regular Meetings. The regular meetings of the Citizen Board shall be ,held at least once a quarter. Meeting dates for the year shall be established at the first regular meeting of the fiscal year. Section 2: Annual Meeting. The annual meeting of the Citizen Board shall take place in the month of June and shall be for the purpose of electing officers, electing the executive committee, adopting the annual report draft, and reviewing the adopted agenda of objectives for the coming year~ Section 3: Quorum. Eight shall constitute a quorum for regular and special meetings of the Citizen Board.. Section 4: Special Meetings. Special ,meetings may be called by the Chairman and/or by the Executive Committee and shall be called upon the written request of three members of the Citizen Board. The purpose of the meeting shall be stated in the call and at least three days notice shall be given.. Article X Rules of Order The rules contained in the current edition of Robert's Rules of Order, newly revised, shall govern the conduct of the meetings of the Citizen Board in all cases where the provisions of these bylaws do not apply. Article XI Amendments These bylaws may be amended at any regular meeting of the Citizen" Board by a two- thirds vote of the members present, providing that thirty days notice has been given, in writing.. 5 -'~ ".: ~' 00 23 .... e e Article XII Calendar The calendar for the Citizen.Board shall be July 1 to June 30, corresponding to the fi~cal year for the County. Article XIII Grant Guidelines Section 1: The Youth Services Citizen Board shall function in an advisory capacity in the establishment of goals and objectives, and in the. supervision and administration of the Office on Youth. The Citizen Board s~al1 advise the principal administrative officer in establishing, administering, and supervising the Office on Youth. (2.12) Section 2: The principal administrative officer shall establish written policies governing the delegation of administrative authority to the director of the Office on Youth. The Office on Youth shall have one paid full-time administrator and posses ses adminis tr a t i ve capac i ty, inc Iud ing cler ical and support 5 taf f. (3 ~ 2 3.3) Section. 3: The Youth Services Citizen Board shall assist the principal administrative officer in conjunction with the local governing body in establishing number of staff, written job descriptions and the hiring of staff for the Office on Youth, and written minimum knowledge, skills and abilit.ies qualifications for each staff position. (2.13, 2.14, 3~4) Section 4: The principal administrative officer shall be responsible for developing and maintaining a written administrative manual which shall include policies, procedures, and guidelines for the Office on Youth and shall be available to all Office on Youth staff~ (2~15) The Office on Youth shall be governed by the written personnel policy manual of the sponsoring locality. A copy of this manual shall be made available to all Office on Youth staff members by the administrator. (3.8) Section 5: The Youth Services Citizen Board and the Office on Youth shall develop a written Biennial Operating plan with 75% of the objective based on the Delinquency Prevention and the Youth Needs Assessment Plan and addressing at least three of the youth needs areas identified by the Department of Youth Services, which shall set forth goals, objectives and strategies for the Youth Services Citizen Board and Office on Youth. The Office on Youth shall implement the strategies to accomplish the goals and objectives as established and authorized by the Youth Services Citizen Board Biennial Oper~ting Plan. (4.6, 4.8, 3.1) Section 6: The Youth Services Citizen Board shall assist the principal administrative officer in establishing goals and ob;ectives for the Office'on Youth~ Section 7: The Youth Services Ci tizen Board shall review and approve the proposed annual operating budget of the Youth Services Citizen Board/Office on 6 00 26 · l e e Youth prior to submission to the locality's principal administrative officer and the Chesterfield County Board of Supervisors. (3.16) Section 8: The Youth Servic~s Citizen Board shall assist the Office on Youth, in conjunction with other youth serving agencies; to develop and approve the written Delinquency Prevention and Youth Development Needs Assessment and Plan for this community which shall include, but not be limited to: an analysis of the needs assessment; recommendations concerning youth services needs of the community; a plan o~ action to meet the identified needs. Once approved by the Youth Services Citizen Board, within 60 days of approval, a signed copy of the written six year Delinquency Prevention and Youth Development Needs Assessment and Plan shall be submitted to the Chesterfield County Board of Supervisors and the Virginia Department of Youth Services. (4.3, 4.4, 4.5) . Section 9: The Youth Services Citizen Board shall form, coordinate, and support any task forces or other committees as necessary to accomplish the goals and objectives of the program. Section 10: The Youth Services Citizen Board shall advocate for and document attempts to make additions, deletions or changes in laws, policies, and procedures that wi~l improve community conditions for youth development. (4.10) Section 11: The Biennial Operating. Plan for the Youth Services Citizen Board/Office on Youth shall include a program of public education to be conducted related to the needs of youth as identified in the Delinquency Prevention and Youth Development Needs Assessment and Plan. (4.9) Section 12: The Youth Services Citizen Board/Office on Youth shall submit a wr i t ten report annually to the Coun ty Board of Supervisors and the Vi rg in ia Department of Youth Serv'ices regarding progress toward accomplishment of the Delinquency Prevention and Youth Development Needs Assessment and Plan and the Biennial Plan. (4.7) Section 13: It shall be the responsibility of the Youth Services Citizen Board through, the Office on Youth, to assure that a mechanism exists for all youth and their families to be linked to appropriate services through a 40 hour or more per week referral system in the commun i ty . Except ions to the 40 hours a week referral system can be made for locally approved holidays as specified in the sponsoring governing body's personnel policy manual. (4.11) Section 14: The Youth Services Citizen Board/Office on Youth shall establish letters of understanding, cooperation or agreement outlining expectations of all parties. with other agencies identified as primary participants in the accomplishment of the biennial Plan, and shall develop and update such working agreements to document efforts to promote collaboration among and between other youth servicing agencies. (4.12, 4.13) . NOTE: Maintenance of records should be in compliance wi th state and local guidelines. 7 00 27 . ..... ~ e e DRAFT DRAFT DRAFT DRAFT DRAFT MEMO TO: Reverend Robert Sawyer, Chairman Youth Services Citizen Board Barbara Bennett, Director Office on Youth FROM: Harry G. Daniel, Chairman Board of Supervisors SUBJECT: Endorsement of Youth Needs Assessment Report ~=====~======================================================~=======~======== On behalf of the Chesterfield County Board of Supervisors, I am writing to advise you that I am aware of the current community-wide Neeqs Assessment and Plan for Youth Services Conference sponsored by the Office on Youth. This effort to develop a comprehensive perspective of our communitylg needs and services for young people is an important onet especially during these financially difficult times. The Board of Supervisors will look forward to the recommendation of the Six Year Plan for Youth Services, and will seek ways to support those recommendations. 00 28. BOS~9891 .. .,. .. 11,0.5. CHESTERFIELD COUNTY BOARD OF SUPE RV I SORS AGENDA MEETING DATE: February 26, 1992 7.B.5. ITEM NUMBER: SUBJECT; Request foe Board of Supervisor~s ce-affirrnation of the mission and membership of the Drug & Alcohol Abuse Task Force and nomination of new mernbecs. COUNTY ADMINISTRATOR1S COMMENTS: SUMMARY OF INFORMATION: Attached are the history of the Drug & Alcohol Abuse Task Force, a list of current members 'and a list of nominees. PREPARED BY~ ~~ ATTACHMENTS: YES Jt/ NO 0 SIGNATUR~-L JsLiE4 COUN DMINISTRAT 00 29 ., It Chestedield County Drug and Alcohol Abuse Task Force P.o~ Box40 Chesterfield!! Virginia 23832 e Telephone (804) 748-7350 CHESTERFIELD COUNTY DRUG & ALCOHOL ABUSE TASK FORCE In June 1988 the Chesterfield County Board of Supervisors formed the Chesterfield County Drug & Alcohol Abuse Task Force and charged it Uto assess the nature and extent of substance abuse in our county and to make recommendations to prevent and/or stem this devastating problem." The Task Force is very proud to note its history of important studies and recommendations, regarding substance abuse in this community: 4 public hearings in October 1988, assessing the level of community concern, regular, periodic surveys of youth regarding attitudes toward and use of alcohol and drugs, PRIDE Survey 1988 and 1990, assessment of treatment services in the community, 1991 This year the Task Force is conducting a community wide assessment of existing drug abuse prevention efforts which are provided by county governmental departments and by private community organizations. The goal of this project is to identify gaps and/or overlaps in services, and discriminate the roles of various departments and organizations, and form a framework for coordinated community-wide efforts concerning substance abuse prevention. The Task Force devotes its activities to ultimately advise the Board of Supervisors so that plans and policies of the county will assure a wholesome, drug-resistant community for our citizens. Attachments: 1988 Report of Public Hearings & Intital Findings 1991 Summary of PRIDE Survey Results 1991 Summary Report of Substance Abuse Treatment Programs in Chesterfield County ..: ~ ~.: 0030 ~ ~ IF'.. "" I e e CHESTERFIELD COUNTY DRUG & ALCOHOL ABUSE TASK FORCE MEMBERSHIP Dr. Guy Cabral, 2251 Cardiff Way, Richmond, VA 23236 Dr. Cabral is associate professor or Microbiology and Immunology at the Med ica 1 College of Vi rg inia/V i rg inia Commonweal th Un i vers i ty . He has' worked for over ten years on problems of drug abuse at both the basic research and educational levels. He has been the recipient of continuous funding from the National Institute on Drug Abuse to carry out basic research on the effects of drugs of abuse on human health. He serves on governmental and public panels which deal with enhancing public awareness concerning the harmful effects of abusive drugs on communi ties. Dr It Cabral is a resident of the Clover Hill District. Mr. Richard Farrow, 10902 Pintail Place, Chesterfield, VA 23832 Mr. Farrow is an employee of Philip Morris with medical administrative experience and employee assistance responsibilities. Through his work wi th substance abuse policies, Mr It Farrow became aware of .the need for these services in his community- Having lived in Chesterfield County for more than 20 years, he is dedicated to the welfare of. Chesterfield County youth and their families. Mr. Farrow is a resident of the Matoaca District. Mrs. Helen Fitch, 13709 Sutter~ Mill Circle, Midlothian, VA 23112 Mrs. Fitch is Documentation Analyst for General Medical Corporation. She has been active with Parents For Drug Free Youth and Greater Richmond Informed Parents since 1984. Mrs. Fitch has attended PRIDE conferences and State level CADRE conferences and is dedicated to improving community awareness of substance abuse~ Mrs. Fitch has served on the Chesterfield County Task Force since its inception. She .is a resident of the Clover Hill Districtoa Mrs. Bobbie Gerold, 5910 Harbour Wood Place, Midlothiant VA 23112 Mrs4 Gerold is the parent of 5 grown children all of whom graduated from Clover Hill High School. Her education has been at the graduate level of adolescent social. work. She served as a youth minister at Epiphany Catholic Church with 250 high school students. In addition to her current duties as co-chairperson of the Task Force, Mrs. Gerold is a member of the steering committee for Richmond Metro Coalition Against Drugs. She is a resident of the Clover Hill District. . , ' '"'l'> 00 31 . e DAATF MEMBERSHIP -- PAGE 2 Mr. Patrick Jarrett, 1724 Stone River Road, Richmond, VA 23235 - Mr. Jarrett is the interim vice president- of Mental Health Service~ for St. Mary's Bon Secours and the administrator of St. John's Hospital. He has been involved in the prevention and treatment of substance abuse in Chesterfield and the surrounding area since 1983. Mr. Jarrett resides in the Clover Hill District. Dr. Clinton Pettus, 13205 Sir Scott Drive, Chestert VA 23831 ) Dr. Pettus is employed as an administrator at Virginia State University where he has also served as a faculty member in the Department of Psychology, and has taught courses on drugs and behavior. He has served on the Chesterfield Community Services Board (past chairman and past vice chairman), the Virginia State University Substance Abuse 'Advisory Board, and the Clinic and Progressive Action Association of the Matoaca Magisterial District (CAPAAMMD) (past president and past recording secretary). Dr. Pettus is a resident of the Bermuda District~ Mr. Bill Redmond, 4640 Turner Road, Richmond, VA 23234 Mr, Redmond (now retired) has had more than fifteen years experience as a professional addictions counselor. The purpose of his service with the Drug & Alcohol Abuse Task Force is to bring that experience to bear on means to resolve Chesterfield County's problem with substance abuse. He is a member of the Dale District. Mrs. Bertie Steil, 2400 Tanglebrook Road, Midlothian, VA 23112 Mrs Steil has worked in the field of drug and alcohol rehabilitation for over 24 years. Ten years were spent as a psychotherapist with the. state of North Carolina, working with in-patient adults and 'youth. She speaks to schools and community groups on all aspects of substance abuse and serves as a Paren t - to - Pa rent presenter. Mrs. Steil is a res iden t of Clover Hill District~ 00 32 ;.~ -. - DRUG & ALCOHOL ABUSE TASK FORCE NOMINATIONS Ms. Judith A. DiMeo, 10703 Gadwell Court, Chesterfield, VA 23832 Ms. DiMeo is"a nursing supervisor at the Medical College of Virginia who is gravely concerned by the many aspects of substance abuse evident in chronically ill patients. She is a resident of the Matoaca District. Mr. Walter Nunnery, 9213 Great Bridge Road, Richmond, VA 23237 Mr. Nunnery is employed by E. I. Dupont De Nemours and Company, Inc., and is active with their Spruance Drug/Alcohol Education Team. He works with Dupont employees and others throughout the county providing counseling related to drug problems. Mr. Nunn~ry also serves as a Parent-to-Parent presenter. He is a resident of the Dale District. Mrs. Carolyn Studdard, 701 N. Pinetta Drive, Richmond, VA 23235 Mrs. Studdard is the owner and manager of the Next Step Bookstore which provides'materials related to wellness and quality personal and family life. She has worked for over fifteen years helping others cope with addictions and believes "there is a whole person to be helped before there was ever an addict.1t She is a resident of the Midlothian District. Mr. Ben Patrone! 1406 Paigewood Court, Midlothian, VA 23113 Mr. Patrone has been a member of the Greater Richmond Informed Parents (GRIP) for the past three years and is currently training to become a P a ren t - to - Parent presenter. He" has a spec ial in terest in educating parents about the drug culture -- two of his children are recovering from " drug use. Mr. Patrone is a resident of the Midlothian District. Miss Anna Beth Caulder, 7504 Hadley Lane, Chesterfield, VA 23832 Miss Caulder is a senior at Manchester High School. In addition to serving as president of the youth group at her church, Miss Caulder is active with the March of Dimes Chain Reaction Program and Students Against Drunk Driving." She is a resident of the Clover Hill District. 00 · .33- .,. e -- INITIAL STUDY, FINDINGS AND RECOHHENDATIONS OF THE CHESTERFIELD COUNTY DRUG AND ALCOHOL ABUSE TASK. FORCE Presented to the Chesterfield County Board of Supervisors December 22, 1988 tl - ij .~i- 00 3.4 . e INITIAL STUDY, fINDINGS AND RECOMMENDATIONS OF THE CHESTERFIELD COUNTY DRUG AND ALCOHOL ABUSE TASK FORCE I. INTRODUCTION On June 10, 1988, the Chairman of the Board of Supervisors, G~. H. Applegate) officially charged the Chesterfield County Drug and Alcohol Task Force with its duties. Recognizing the probable magnitude and the nature of substance abuse problems in the county, the Task Force was asked lito assess the nature and extent of substance abuse in our county and to make recommendations to prevent and/or stem this devastating problem." Two primary functions of the Task Force were lito provide information an the dimensions of the drug abuse problem and the resources available to deal with it and to develop recommendations regarding public policy and programs that will make an impact on substance abuse in the county.1t Prior to the appointment of the current Task Force) the Chesterfield Action Council was attempting to provide some public/private sector interaction and interdepartmental perspective on the problem of substance abuse in the county. This group was formed as a result of a five-day conference conducted by Community Intervention. Inc. This fostered joint involvement of citizens and the departments providing substance abuse services as being a primary mechanism in dealing with the problem. The Board of Supervisors added some members and endorsed this group as their advisory council. The group met for approximately nineteen months. 00 3"8 - e Based on the findings of the 1986 PRIDE Drug Usage Prevalence Student Survey conducted by the Chesterfield Action Council. alcohol, marijuana, and cocaine are the top three drugs of abuse in Chesterfield. This pattern follows the national trend. In the survey. some use of all substances was indicated~ The issue of tobacco use has not been fully addressed by the Task Force due to time and resource constraints. During the first six monthst the Task Force decided to define the substance abuse problem and to identify areas of immediate concern. Throughout the considerations of the Task Force, the family was considered to bear major responsibility for caretaking and imparting values. Therefore, any governmental action taken should be supportive of families. Where possible, initial recommendations will advise some reallocation of current resources and stepping up of interdepartmental interaction. However, as anticipated by the Board of Supervisors, areas of need requiring additional funds were identified. Based on the initial findings of the Task Force, target areas will be identified for more in depth review and recommendations. For the remainder of the two-year appointment of the current Task Force) reports will be based on the selected target areas which will be prioritized for review in order of their immediate concern to the Task Force. II. ACTIVITIES Since its inception, the Task Force formally met on 20 occasions to discuss, plan and carry out its mission. Four working subcommittees were formed to reflect a broad range of drug-related concerns: PREVENTION, INTERVENTIONt TREATMENT AND LAW ENFORCEMENT. Task Force members are appreciative of the ongoing support and input received from Robert -2- 00 36 e e Masden, Deputy County Administrator for Human Services, Alice Heffner, Director of the Chesterfield County Office on Youth, and Jim McKinnell) Staff Coordinator. Professional assistance and consultation were provided through a contract with the Virginia Commonwealth University School of Social Work. Dr. Sanford Schwartz and his team of graduate students, Carole Cohen and Jean Todd, became an integral part of the Task Force in September. The Task Force derived information and knowledge regarding the issue of substance abuse from a variety of sources. From December, 1987 to April, 1988 several members attended: the White House Conference for a Drug-Free America, the Commonwealth Alliance for Drug Rehabilitation and Education (CADRE) Conference and the Parents Resource. Institute for Drug Education (PRIDE) Conference. Pamphlets, reports, position and research papers were obtained at these meetings and helped to form the nucleus of drug-related resource material which is available in our regular meeting room (Wagner 426). Also included there is descriptive material concerning local drug abuse programs. This extensive collection has been reviewed by the Task Force throughout its deliberations. Three .experts were invited to address the Task Force and provide their views on the "state of the artll of drug abuse prevention, enforcement and treatment. Presentations by Dr. Sanford Schwartz of Virginia Commonwealth University, Dr. Sidney Schnall of the Medical College of Virginia and Special Agent Billy Allsbrook of the ~pecial Investigation Division - Virginia State Police helped to prepare the Task Force for a series of public hearings held in October. A total of 51 professionals and citizens were invited to address the Task Force regarding the service needs/gaps in Chesterfield County. Twenty-three -3- 0'0 i37 . e persons provided testimony (See List A). Highlights of their remarks are included in Appendix A. LIST A Mr. Earl Agee) Employee Assistance Programs Mr. Martin Barbie, Boy Scouts of America Ms. DeNyce Bonapartet Human Resources, Inc. Mr. Richard Botsett, Chesterfield Informed Parents (CHIP) Ms. Brenda Briggs, Chesterfield County Public Schools Dr. George Bright, Virginia Health Center Mr. Charles Chitwood, Intake Supervisor for Chesterfield and Colonial Heights Court Services Unit Mr. Paul Domagalski, Thomas Dale High School Mr. Nelson Fisher, Commonwealth Attorney's Office Mr. Doug Faulke, Poplar Springs Hospital Ms. Martha Kemp, Parents for Drug-Free Youth Dr. John Morgan, Chesterfield Department of Mental Health, Mental Retardation, and Substance Abuse Dr. William Nelson, Chesterfield County Health Department Mr. Timothy Overdurf, Chesterfield County Department of Mental Health, Mental Retardationt and Substance Abuse Chief J.E. Pittman, Chesterfield County Police Department Mr. Gordon Prior, Greater Richmond Informed Parents (GRIP) Mr. Walt Pulliam, Department of Corrections Dr. Sidney Schnell, Mev Department of Substance Abuse Ms. Larniel Vaughter, St. Johnls Hospital Mr. Herman Wilkins, Alcohol Beverage Control III. MAJOR FINDINGS The following findings represent recurrent themes as expressed to the Task Force by persons providing testimony and through a review of program, research and scholarly materials. A. Chesterfield County Substance Abuse Services The prevention, treatment and rehabilitation of persons experiencing drug abuse problems are among the most challenging tasks in the entire human services profession. Chesterfield County is fortunate to have a wid~ variety of dedicated people working in this important field. We were -4- 00 38 e e impressed with the energy and enthusiasm of the local law enforcement, education, health and mental health representatives who assisted in our deliberations. Some concern was expressed about the lack of coordination of services. However, the willingness to share ideas and to. acknowledge the need for continued refinement of existing resources speaks to the solid foundation on which we can build a more responsive and comprehensive service delivery system in Chesterfield County. B. Alcohol Abuse A review of testimony, national research and the local Parents Resource Institute for Drug Education (PRIDE) survey of secondary school students reinforced to us that alcoholic beverages (beer, wine and liquor) represent, by far, the most abused chemical substance. in Chesterfield County. This conclusion is consistent with national data. While we do not want to minimize the hazards associated with illicit drugs such as marijuana and cocaine, we are very concerned that alcohol is not widely recognized by citizens as a potentially dangerous drug with addictive properties. The widespread social acceptance, promotion (via the media) and availability of alcohol make this a top priority for everyone concerned about substance abuse among youth and adults. c. Interventive Strategies There was uniform agreement that an effective war against drug abuse must consist of both supply and demand reduction strategies. Neither alone can do the job. Examples of supply reduction strategies include vigorous enforcement of laws prohibiting the manufacturing, sale and distribution of drugs. Drug prevention, education, treatment and rehabilitation and after-care services are important and needed efforts to reduce the demand for drugs. The importance of these demand reduction initiatives was -5- 00 3a e e underscored by representatives of the law enforcement sector. Coordination and cooperation among different drug programs should be a high priority in Chesterfield County. D. Family/Community Involvement It is clear that drug abuse is a complex community-wide problem which cannot successfully be addressed without a high level of family involvement. Most parents would not deny the existence of a drug problem, but they would deny it ever happening to their child. Recognition of the signs/symptoms of substance abuse in its early stages is often confused with stages of adolescence. Parents then wait before seeking professional help. Unfortunately, parents rarely set limits for their children and some adults actually condone providing alcohol to youth as an acceptable alternative to illicit drugs. Looking for convenient government solutions ignores personal responsibility. Everyone is susceptible to the hazards of drugs, whether as a potential victim of an alcohol-impaired driver or as a parent, friend, employer or relative of a drug dependent person. We believe that a community standard is required which encourages family responsibility and conveys a clear, consistent message that drug use is unacceptable. E. Early Adolescence As is true in many communities, Chesterfield County drug abuse services tend to focus on adults (through law enforcement efforts) and older adolescents (through various programs in schools). The Community Services Board has embarked upon an ambitious drug prevention program in cooperation with elementary school staff. However, the period of early adolescence (ages 10-14) represents a time of high-risk vulnerability for drug abuse due to important socialt physical and psychological changes. -6- 00"'= 40. e e This is a critical time to initiate services in order to head off later problems. since tlyoung people are often at the leading edge of social change; and this has been particularly true in the case of drug use. The massive upsurge in illicit drug use during the past twenty-five years has proven to be primarily a youth phenomenon, with the onset of use most 1 likely to occur during adolescence.tI Our findings suggest the need for additional services targeted at the parents and youth in the middle schools. The rapid rise in the number of school-age children in Chesterfield County makes this an important investment in our future as a growing. prosperous and caring corrrrnunity. IV . RECOMMENDATIONS A. School/Parent Sector THE TASK FORCE RECOMMENDS THAT: 1. because of high attendance and interest at Back to School Nights, all middle and senior high schools should emphasize the importance of the family in helping to maintain a drug-free learning environment for all children. .Consequences of drug policy violations must be communicated to parents and students at this time. In addition, the availability of school and community sponsored drug education/training programs for parents should be emphasized. It should be made clear that schools and parents are responsible for working together in this effort to promote healthy and productive families. 2. after-school pilot programs be initiated in 2 middle schools to 1 National trends in Drug Use and Related Factors Among American High School Students and Younger Adults 1975-86. NIDA! 1987:4. -7- 00 4_61 e e provide students with a variety of recreation, study, arts and craft/hobby and other constructive learning opportunities. Programs to assist students in developing effective coping and decision-making skills may also be offered. We recommend that 6 additional part-time staff be funded to the Department of Parks and Recreation to serve as staff for these projects. The estimated cost for staff and supplies would be $25,000 for one year at which time the programs should be evaluated and decisions made regarding possible expansion to other middle schools. 3. funds be provided for the addition of 3 professional staff to the local Community Services Board (CSB) to increase prevention, early intervention and after-care services in all middle schools in Chesterfield County. Staff should be expected to develop Student Assistance Programs which help to identify the drug treatment needs of students and to make prompt, appropriate referrals. The estimated annual cost would be $110,000. 4. the school division complete a comprehensive review of the K-12 curriculum for appropriateness and completeness of drug and alcohol related information. A report of the study findings should be for~arded to this Task Force by October, 1989. One element of this study should be the inclusion of the joint State Police/Veil evaluation of DARE Program. This information should help determine the level of continued involvement and funding of this program in the Chesterfield County School system. 5. the PRIDE survey on the incidence and prevalence of drug use among secondary school students be conducted on a hi-annual basis, resuming in Spring, 1989. This information will help to assess and monitor progress of school and community-based initiatives. Estimated cost of each survey effort would be $5,000. -8- 00, 42; e e B. Law Enforcement Sector THE TASK FORCE RECOMMENDS THAT: 1. a net increase of 5 vice officers be provided to the Chesterfield County Police Department for enhanced drug surveillance and ' investigations. We recommend that 3 officers be added in the 1989-90 fiscal year and another 2 officers be added in 1990-91. These manpower needs were cited in testimony before the Task Force and represent a cost of $150,000 for the first year and an additional $100,000 for the following year. 2. efforts be made to ensure that drug related trials requiring police officer testimony be scheduled so as to minimize their waiting time spent in court. This procedure will be more cost-effective. to the taxpayer and better utilize our law enforcement resources. c. Workplace/Private Sector THE TASK FORCE RECOMMENDS THAT: 1. County Government serve as a resource, example and advocate to the private sector with respect to involvement in the fight against drugs. To this end, we recommend that an EMPLOYEE ASSISTANCE PROGRAM (EAP) be initiated for County employees. This should be a supportive, treatment approach (with appropriate supervisory training) to helping troubled employees regain their productivity~ The estimated cost for an EAP is $10 per County employee. 2. drug-testing policies and procedures be established and implemented for County employees in the following situations: (a) pre-employment screening of applicants, (b) following all accidents involving County vehicles and (c) on-the-job injuries in addition to other situations where there is tlprobable cause" to suspect drug use. Based on personnel -9- 00"4 3 e e and auto accident data provided by the County Departments of Human Resource Management and Risk Management, the approximate cost of this initiative is $15,000. D. Community Sector 1. the formation of a Chesterfield County Coalition - Commonwealth Alliance for Drug Rehabilitation and Education (CADRE). CADRE is a state-wide initiative which is designed to bring together professional and citizen expertise in a coordinated effort to reduce juvenile drug and alcohol abuse. The Task Force anticipates its involvement in a local CADRE as an organized voice for citizen input. 2. A comprehensive independent study of the County-wide drug treatment system to address issues such as the existence of waiting lists for treatmentt methadone maintenance services for intravenous drug users as a method of containing AIDS, coordination of health/mental health services and the need for a County triage system for assessing and referring clients who are experiencing substance-related problems. The Task Force hopes to commission this study next year and provide funding from its own budget. v . LEGISLATIVE AGENDA In its deliberations, the Task Force identified certain issues which are not directly under the auspices of the Board of Supervisors. However, because of the relevance and impact of these issues on the citizens of Chesterfield County, we respectfully request that the Board support the following items: 1. secure an increase of 1 ABC agent assigned to Chesterfield County to improve surveillance/enforcement of existing laws. -10- 00 44' ,. e e 2. confiscated assets from drug-related arrests be allocated to local law enforcement agencies - not the Literary Fund as is currently the case. House Document #7 (Report of the Virginia State Crime Conunission on nAsset Seizure and Forfeiture") requests a state constitutional change to this end. Since the average monthly income to the Literary Fund derived from ALL forfeitures is only .2ht re-direction of funds to law enforcement represents an appropriate way to further discourage drug trafficking activities and increase law enforcement resources. 3. SJR 29 which authorizes the formation of a separate Department of Youth Services apart from the Virginia Department of Corrections. 4. a law requiring that 16-18 year aIds be supervised by a person at least 21 years of age in order to sell or serve alcoholic beverages. 5. the Itabuse and loseH legislation which permits, for persons under 21, the suspension of drivers licenses for possession of alcohol/drug offenses. The Task Force also recommends that the Board make known its support of Chesterfield County judges who are already implementing this practice. -11- 00 45 It e APPENDIX A Highlights of Public Test~ny Prevention Public Hearings October 12, 1988 Chief J.E. Pittman, Chesterfield County Police Department Priority in the county should be toward providing more law enforcement personnel. Need 14-15 narcotics officers; currently there are 9. DARE Officers should not be included in the count of narcotics officers. Currently there is only 1 police officer assigned to educate all county high schools. This officer can only go to the high schools by invitation. Alcohol is the most used and abused drug by adolescents. The problem stems from parents allowing their children to drink. Mr. Herman Wilkins, Department of Alcohol Beverage Control There are currently only 108 ABC agents in the state. Only 2 of these agents are assigned to cover all of Chesterfield County. This does not sufficiently meet the countyts needs. Prevention must start at home with the parents. Parents do not want their children to be caught with alcohol so they do not turn in businesses or friends who serve or sell alcohol to minors. Waitresses must be 18 years old to serve and sell alcohol. However, there is no such law for grocery and convenience stores. Thus, kids are making decisions an whether or not to sell alcohol to their peers. Mr. Gordon Prior, Greater Richmond Informed Parents (GRIP) The responsibility for resolving the problem of drug and alcohol abuse does not lie with the law or the schoolst but with the community. Parents need to lobby for assistance. The Task Force should place efforts on educating parents. The Task Force should appropriate $20,000 to train facilitators to run support groups for kids at risk and for those who have been in treatment. GRIP is a parent group umbrella made up of affiliate groups in Richmond, Henricot and Chesterfield. Mr. Martin Barbie, Boy Scouts of America The Boy Scouts promote positive peer pressure and adult involvement. 00 4"6 e e They provide members and their families with educational material on drug and alcohol abuse. They also put out a video on the same subject~ The success of the program depends of parental involvement and follow-up. Mr. Richard Botsett~ Chesterfield Informed Parents (C.H.I.P.) There should be no legal warnings given for drug possession. Parents and community leaders should set good examples for today's youth. Parental involvement and education are the key to prevention. In order to assist with participation we can set up a panel discussion at schools. Dr. John Morgan, Chesterfield Department of Mental Health, Mental Retardation and Substance Abuse The Task Force is an asset to prevention. Educational programs should contain the following: Life Skills Stress Management How to Handle Peer Pressure Problem Solving These programs need to be more intense than just a few'lectures. They should start in the 2nd or 3rd grade. Recommendations for financial appropriations are as follows: Provide seed money to organizations to start programs. Provide money to train more professionals. Provide money to community based parent groups. Provide money to high schools to form SADD programs. Peer counseling, and the development of CADRE. Ms. Brenda Briggs, Chesterfield County Public Schools Chesterfield County employs 2 full-time substance abuse instructors from a grant from the Drug-free School and Communities Act. The grant funds are available to all of the county.s public and private schools. The school system provides services to students who violate school drug abuse policies as well as to students at risk. These programs concentrate on skill-building and problem-solving. Parental involvement is the key factor in prevention. There are training sessions for teachers in the area of substance abuse. Currently in the 7th grade, the curriculum does not include information on drug and alcohol abuse. ~ - 2 - · 'Q'O .4~:7 e e Mr. Paul Domagalski, Thomas Dale High School There are many administrative and legal obstacles to the school's enforcement of drug and alcohol policies. Parents are reluctant to enforce abstinence. Parents want consistent enforcement of drug/alcohol laws. However, when their children violate them, they want the freedom to handle it themselves. Ms. Martha Kemp, Parents for Drug Free Youth Would like to establish a county-wide hotline for adolescents. Parents deny their children's usage of drugs. They need to become more involved in their childrenls lives. They would like to develop a workshop on skill development for parents around the area. They request financial assistance to provide money for insurance that is needed for special events. Treatment and Intervention Public Hearings October 26, 1988 DeNyce Bonaparte - Human Resources, Inc. Ms. Bonaparte stated that Human Resources, Inc. is the largest drug and alcohol treatment program in the state of Virginia. Currently, their methadone maintenance program is funded to treat 160 people and they have 210 in the program. Their residential program is over census and has a waiting list of 14 people. She sees the following needs in the community: 1. More affordable, quality treatment programs for those who can not afford private care. 2. More programs that deal specifically with women and children. 3. More Methadone Maintenance programs which will help curtail the spread of AIDS. Timothy Overdurf - Chesterfield County Department of Mental Health, Mental Retardation, and Substance Abuse Mr. Overdurf is admi.nistering drug and alcohol programs in the high schools. He stated that his programs are confidential with the exception of statements made by students concerning suicidal thoughts. He does believe that adolescents are entitled to their right to confidentiality in treatment. He sees the following needs in the community: - 3 - 00 48 e e 1. A more prompt response to waiting lists for treatment programs. 2. More out-patient intensive programs. 3. More resources for adolescents without insurance. 4. Child care provided at treatment centers. 5. Available transportation to and from treatment centers. 6. More substance abuse counselors working for the county. Mr. Doug Faulke - Poplar Springs Hospital Mr. Faulke stated that 60% of their clients are from Chesterfield County. He stated that they have a 60-80% success rate in their treatment program. Success is defined as clients going for 6 months to 1 year without relapse. He sees the following needs in the community: 1. Student assistance programs in the schools that are run like employee assistance programs. 2. First offender treatment programs should be mandated and paid for by the courts. 3. Out-patient programs designed specifically for teenagers. 4. A triage system set up in the community to determine level of care people need. 5. More parental involvement in the prevention and treatment programs. Larniel Vaughter - St. Johns Hospital Stated the following needs: 1.. After schoQl programs for youth. 2. More treatment programs specifically for women and adolescents. 3. After-care programs in the schools for adolescents returning to school after inpatient treatment. Dr. George Bright - Virginia Health Center He stated that there is a need for strong prevention because treatment is too late. His program has a 70% success rate and a 30% recidivism rate. He sees the following needs: 1. Need to assess those who are at risk. 2. Need to identify learning disabilities early. - 4 - 00 4J.8:~~ . e 3. Need for activities in the schools for children who do not excel academically. Dr. Sidney Schnoll~ Medical College of Virginia On September 28, 1988 Dr. Sidney Schnollt Director of Substance Abuse Services at MeV, spoke to the Task Force and presented his opinions on the needs of the community. He feels that a triage system needs to be established. This system will assess where people need to be treated for alcohol and drug problems. This system could also act as a resource and referral center. He also states that there is a need for more methadone maintenance programs to help control the spread of AIDS in the Richmond area. Dr. William Nelson, Chesterfield County Health Department Chesterfield County Health Department provides clinical and health services to all residents of the county. These services are provided on a low-cost or no-cost basis. Interventive services that the Health Department provides or feels the need to provide pertaining to drug and alcohol abuse include: Parental Care - Intervention must be quick if it is going to help mother and child. The results of maternal substance abuse during pregnancy are Fetal Alcohol Syndrome, mental retardation, physical handicaps. AIDS - It is not as of yet a major threat to Chesterfield County. In Richmond J 4% of IV drug user s are inf ec ted . It is not .long bef ore 20 - 30% of IV drug users are infected with the virus. We need intervention in ending addiction which will impact the spread of AIDS. The AIDS virus is passed via contaminated body fluids. The primary way of contracting the virus is through homosexual intercourse. However, transmission between substance abuse users sharing intravenous needles or engaging illicit activity to finance their addiction is rapidly rising -- it may ultimately surpass homosexual intercourse as a mode of transmission. With ascent of this mode of transmission, the importance of more ordinary heterosexual transmission will later rise as the number of heterosexual individuals infected with the AIDS virus rises. Mr. Herman Wilkins, Department of Alcohol Beverage Control The ABC Board uses front line intervention. They use special agents as a means of intervention. The special agents catch violators selling to minors. The agents ~ork undercover and closely with city, county, federal, and state agencies. The ABC Board provides an 800 number for individuals to call in complaints. Mr. Earl Agee, Employee Assistance Program EAP allows you to intervene at the earliest stage as it deals with the dysfunctional employee and the family. - 5 - .QO .:50 e e There is a need for a person to do triage - that is what the EAP concept is all about. When an individual comes seeking help, they need help right then and not a week later. Parents should have the responsibility for getting help for their children. An RAP would give the parents and child a neutral place to talk and get help. Chesterfield County needs to adopt an EAP on all levels including schools and county government. Prevention and intervention are the keys to successfully eradicating the problems of substance abuse. Law Enforcement Public Hearings October 19.. 1988 Mr. Herman Wilkins, Department of Alcohol Beverage Control 30 Arrests were made in Chesterfield County in 1988. Chesterfield County has 2 ABC agents covering 306 active licensees; general guidelines are 115 licensees per agent. The ABC Board relies on community response to problems and it needs mare input from the community. No one answer calls in the evening about reports of illegal distribution of alcohol, there is only answering machine coverage. Mr. Nelson Fisher, Commonwealth Attorney's Office Mr. Fisher would like to see the following: More assets seized in drug arrests. More investigators for drug related cases. More sniff dogs. More vice officers. Stronger sentencing guidelines. The current guidelines have less sentencing range than the judge currently has. More money to train investigators for the Commonwealth Attorney's office. Mr. Charles Chitwoodt Intake Supervisor for Chesterfield and Colonial Heights Court Service Unit Mr. Chitwood would like to see the following: - 6 - 0-0 . '5.1 e e The creation of a Juvenile Division in the Chesterfield County Police force. More mental health services available and quicker access to treatment. More personnel - currently he has 6 intake officers, 5 field parole officers and 7 special service officers~ More youth activities offered by the Parks and Recreation. Mr. Walt Pulliam, Department of Corrections Mr. Pulliam would like to see the following: More probation and parole officers in order to provide closer supervisionj there are currently 8 probation officers. More prevention education. More youth services activities. More substance abuse counselors at the mental health centers to allow for quicker treatment. More youth activities offered by Parks and Recreation Department. Mr. Richard Botsett, Chesterfield Informed Parents (C.H.I.P.) Mr. Botsett would like to see the following: Police confronting parents whenever they catch a juvenile with drugs and alcohol. More sniff dogs. More parental involvement. }~ - 7 - 00 52 . .~.I .. ~..... Chesterfield C_ty . Drug and AlcoHol Abuse Task Force P~o. Box 40 Chesterfield, VIrginia 23832 e Telephone (804) 748-1350 March 13, 1991 The Honorable Maurice B. Sullivan Chairman, Board of Supervisors The Honorable Lane B. Ramsey County Adminstrator Chesterfield, VA 23832 I · Re: Drug and Alcohol Abuse Task Force (DAAD) Report PRmE Survey of County Students' Use of Drugs "h Dear Hr. Sullivan and Mr. Ramsey: The attached findings and recommendations are the result of the Chesterfield County Drug and Alocohl Abuse Task Parcels commission of a survey to assess the perceptions of alcohol and other drug use among county students. A substance abuse study was administered to 1600 randomly selected students in grades 6 through 12 within the Chesterfield County Schools during the spring of 1988. During the spring of 19901 2100 randomly selected students, grades 6 through 12. were,surveyed. The survey selected by the Task Force is designed by PRIDE: National Parents' Resource Institute for Drug Education, Inc. This report is a comparison of the findings of the PRIDE surveys in 1988 and 1990. These findings have been compiled through the efforts of the Chesterfield County Schools' Department of Planning and Evaluation in cooperation with the Office on Youth. This report confines itself to trends and patterns of use within the County. Comparisons with other national or state-wide surveys is not · especially helpful, because the questions used, and figures compiled are distinct from this survey. The Task Force plans to continue to survey students at regular intervals to allow comparison of trends of substance abuse within our student populations. Should you wish further information about this process, or more details related to the findings, please contact the Office on Youth at 796-7100. Sincerely, Dr. W. Clinton Pettus Chairman, DAATF -0.0 t 6~3' e e INTERPIITATION or THESE FINDINGS AHD ~A.TIONS: An Overview: The use of any substances by young people is of great concern. Loss of the ability to perform daily tasks or. sustain,no~al relationships, accidental injury or death at a tragically young age, and the prospect of future addiction are all potential outcomes for the casual beginnings of substance use by~our youth. , Chesterfield County is fortunate to find that our youth are choosing less and less often to regularly use substances. We can be proud to find that our schools ar~ successfully discouraging use of substances on school grounds and during the school day. Even so, the majority of our young citizens are experimenting with substances and over 40 out of every 100 high school students are reporting regular use of a substance. - There is a temptation to take these figures less seriously because they show a. predominate use of substance considered more t'acceptablelt in this community: liquor, beer, wine. and tobacco. Unfortunately. these substances are able to be powerfully damaging. The adults in our community are challenged to examine our own attitudes and be~aviors. Are we prone to abusing .substances? Are we tolerating in our youth behaviors we have accepted in ourselves. and others, which deserve to be discouraged? Are we actually encouraging our young people to use and lor rely upon substances? Are we breaking the law by providing substances such as alcohol for our youth? The Drug and Alcohol Abuse Task Force makes the following recommendations and observations, with the hope that this community will make every effort to provide a healthy a~d positive environment for our young people: Regarding parental attitudes: * Parents need to view alcohol and tob~cco as substances of consequence, and make every effort to avoid explfcitly andl or implicitly encouraging their use; * Parents need to put their interest in their children into action through tangible and active participation in PTSA, post-prom parties. and other programs for our youth which put prevention efforts in place and provide alternatives to substance related activities; Regarding educational programs and the school environment: * Recognizing that prevention is the first line of defense against substance use, the Task Force encpurages strengthening of all substance abuse related programming within 'our schools and especially, those programs geared to middle school aged children. OQ ~:4\ e e Regarding law enforcement: * Our entire community must recognize that it is against the law for young people to posse~s or use the substances l~sted in this report; * Parents must know and observe the lawt and insist that their children do 'the same. (Parents are the enforcers of the law closest to their children - we challenge parents to enforce the law within their own Eomes, and to even set an. example by abstaining.) "Ie The laws related to substance possession and use should be consistently applied and enforced by all members of the law enforcement ~ystem; * Laws such as the "Use and Lose Law" are effective and powerful. and we endorse their application; .. Regarding ~endors of tobacco and alcohol products: Ie This Task Force encourages every merchant to recognize their important role in limiting access to substances and discouraging their use by our young people; ,. ,-I ./ l '00 55' ~ ~ ~ e e 'l'DNDS or SUBSTANCE USE: (As disclosed through comparison of PRIDE Surveys administered 1'988 and 1990) 'rhe substances most frequently Used, by students in this comanmity. .whether experiJDentally or regularly. are hard liquor and tobacco. While overall use of substances is decreasing, the patterns of use of these two substances are unchanged. as are the patterns of use of marijuana>> inhalants and · .hallucinogens. Substances showing decreasing use are beer. wine. cocaine. uppers and downers. In reviewing" the findings of this survey. it is important to note the distinction between ... , ~ experimental us.e: having "ever tried. or tried in the last yearll. and regular. use: having "used the, substance once or more~ in the -past. month.... Regarding XXPERDmNTATIOH (having e~er used. or used within a year): -experimentation with substances is reported most by high school students and i~ generally decreasing, but at least half of the students surveyed report experimenting with tobacco and or alcohol; -experimentation with cigarettQs and liquor has increased. ten per cent over the time covered, with 60 percent of the students reporting having IItriedll one or both of these substances; -experimentation with inhalants has dropped only Slightly. ~ith eight per cent of the students repo-rtting having IItriedll these substances. (These particular substances are reported to be experimented with and used by more middle school aged/children than high school.) -experimentation with hallugenogenic drugs appears unchanged with about five per cent of the students reporting having IItried" this substance; -see Charts 1a and lb. Regarding R.EGUI..AR USB (once a IDOnth or more often) of substances: -no substance i~cluded in this study showed an increase in regular use over the past two years; -regular use. of beer, wine and liquor is reported by 40 percent of the students. This represents a drop in use of beer and wine. but no change for liquor. ~~ -regular use of cigarettes has dropp~d slightly. to just over 30 percent; -regular use of marijuana is unchanged at 20 percent; -regular use of inhalants is unchanged at 6 percent; -regular use of uppers has dropped/to 6 percent; I -regular use of hallucinogens is unchanged at just below 5 percent; . -regular use of. cocaine and downers have dropped to just below 3 percent; .see Charts 28 and 2b. 00 56 '" .. e e Resard1ns LOCATIONS AND. TIMES J'OR USE of substances: I . ~ -young p~ople are generally using substances on weekends, when away from away from their own home, often at a friend's home; -beer, wine and liquor are substances which are frequently reported to be used in their own home - raising the question of whether this is with or without parents knowledge and consent; -those students surveyed indicated that they are not using substances while they are at school, or during school hours; Regarding ACCESS TO SUBSTANCES: -approximately one third of the, students surveyed reported that beer, wine. liquor and inhalants- are 'Ivery easy" to get;. / -the majority of the students indic~ted that they do not know where or how to get controlled substances. I l 00. 57 I -! / / ......................... .Sfladents Who Have Tried Al~ol or Drugs . Comparison of 1988 and f990WIDE Data Chart 1 a, Percent of Students 80 70 I .t I ...... 60 50 40 30 20 10 o cilarettes beer marijuana wine Substance Tried liquor _ 1988 ~ 1990 CCPS Dept. of Plannin& and Evaluation , . ,/' I / '00 5:8 . . . estudents Who' Hav~ .Trie.lcohol or Drugs Compa.rison of t 988 a.nd ""'90 PRIDE Da.ta. · Chart 1 ~ Percent of Students 14 12 10 B ........ 6. 4 2 0 ~. cocaine do1l'D.ers. S~b9tance Tried hallucinogens :inhalants uppers" _ 1988 ml1990 CCPS Dept. of Plan~ng and EToluaUoD / ,1 00 58'" I ~ .tuderits Using Alcohol/&gs Last Yea; Comparison of" t 988 a,nd f 990 PRIDE Data, Cha,rt 2(1, 70 Percent of Students / .f 60 54.7 50 40 30 10 o cigarettes beer "Irin e Substance Used li~uor marijuana _1988 e 1990 ~""""............. CCPS Dept. of Planning and Evaluation / /" f'/ < 00 6tJ I .f" .. .. .e e Comprehensive study of Substance Abuse Treatment Services in Chesterfield county Charles F. Gressard, Ph.D. Brandon Hunt, M.Ed. . \ ~ \ 00 61 .7 e e Executive summary The purpose of this study was to provide information on gaps and needs in the treatment system in Chesterfield County, compile a comprehensive inventory of treatment providers, track the flow of money and dollars through the system, and ad,dress specific issues regarding substance abuse treatment. In order to achieve this goal, data was collected by distributing fifty-six surveys, eight personal interviews, over sixty telephone interviews, and collecting seventeen state and local documents related to substance abuse treatment. The result was a list of 13 gaps and needs in the Chesterfield County substance abuse treatment system, an inventory of 29 public and private organizations providing substance abuse treatment in or around Chesterfield County, a chart tracking the flow of clients through the treatment system and an explanation of the flow of finances through the system, and 6 responses to issues concerning the Task Force-. Gaps and Needs The investigators found that Chesterfield County residents have access to a strong sy'stem. of private substance abuse treatment providers. There were no significant gaps found in these services. Chesterfield residents who have financial resources and/or and adequate medical insurance policy have access to a wide variety of services with no waiting lists. For those without sufficient finances or insurance the situation is somewhat different. There is one public provider of treatment: the Substance Abuse Services (SAS) of the Cli~ical and Prevention Services Division of the Chesterfield Department of Mental Health, Mental Retardation and Substance Abuse Services. Al though its clinicians are highly regarded and provide a high ratio of units of service per FTE, access to treatment is a problem. The major concern of every respondent and interviewee who was familiar with substance abuse treatment in Chesterfield County was their 26 day average waiting list. The specific substance abuse treatment probl!ms in Chesterfield County documented in the study were: 1. The 26 day (average) waiting list at the Chesterfield Community Service Board's Substance Abuse Services (SAS). 2. The perception of the SAS priorities by outside agencies. 3.. The Need for services to short timers in jail. 4. The need for more group counseling at SAS. 5. The need for better communication between SAS and other agencies in Chesterfield County. 6. The need for additional staff fori SAS outpatient and school- based programs. Q 0 6.2-' e e 7. The need for increased services for dually diagnosed clients. 8. The need for a public day treatment program in Chesterfield county. 9. The need for outreach services to the Ettrick-Matoaca area 10. The lack of public transportation to public services. 11. The need for increased services to the low-income population in the Jefferson Davis Highway area. Seven recommendations were given addressing the problems of making public substance abuse treatment more accessible to Chesterfield county residents and coordinating services more effectively. These recommendations were: 1. A reorganization of the SAS to provide an Intensive outpatient Program (lOP) and increased group counseling. 2. Hire an additional 3 clinicians, one for the new lOP, one for the SAS outpatient program and one for the school-based program. 3. Develop and implement a waiting list program at SAS. 4. Hire an outreach counselor to work with low income residents of the Jefferson Davis Highway area and the Ettrick-Matoaca area. 5. Increase contact and dialogue with the criminal justice system. 6. Create a treatment program committee of both public and private substance abuse treatment providers. 7. Publicize SAS services and increase community aware~ess of programs. -. The total cost for implementation of these recommendations would be about $142,000. Although this might seem like a large amount, the demand for treatment warrants this expenditure. It should also be remembered that for each dollar spent on substance abuse treatment, many more are saved. It does not take many incarcerations to cost the taxpayers $142,000. It would be far less expensive to increase funding for substance abuse treatment than it would to have to build a larger correctional facility. In a 1989 report to the General Assembly, the Department of Mental Health, Mental Retardation and substance Abuse services reported that in 1983 the per capita cost to Virginians ages 18-64 was $1,225. Even assuming this cost has not risen, the cost of substance abuse to Chesterfield County would be approximately 184 million dollars. It is our opinion that the investment of $142,000 would be a wise decision. '00 8S'~ e e Summary The purpose of this study was to provide information on gaps and needs in the tre~tment system in Chesterfield County, compile a comprehensive inventory of treatment providers, track the flow of money and dollars through the system, and address specific issues regarding substance abuse treatment. In order to achieve this goal, data was collected by distributing fifty-six surveys, eight personal interviews, over fifty telephone interviews, and collecting seventeen state and local documents related to substance abuse treatment. The result was a list of 13 gaps and needs in the Chesterfield County substance abuse treatment system, an inventory of 29 public and private organizations providing substance abuse treatment in or around Chesterfield County~ a chart tracking the flow of clients through the treatment system, and 6 responses to issues concerning the Task Force. . The investigators found that Chesterf ield County residents have access to a strong system of private substance abuse treatment providers. There were no significant gaps found in these services. Chesterfield residents who have financial resources and/or and adequate medical insurance policy have access to a wide variety of services with no waiting lists. For those without sufficient finances or insurance the situation is somewhat different. There is one public provider of treatment: the Substance Abuse services (SAS) of the Clinical and Prevention services Division of the Chesterf ield Department ,of Mental Heal th, Mental Retardation and Substance Abuse services. Al tho~gh its clinicians are highly regarded, access to treatment is a problem. The major concern of every respondent and interviewee who was familiar with substance abuse treatment in Chesterfield County was their 26 day average waiting list. This waiting list'is the major barrier to.treatment in Chesterfield County. Seven recommendations were given addressing the problems of making public substance abuse treatment more accessible to Chesterfield County residents and coordinating services more effectively. 1 0064 7, /5. u . .....~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ~ MEETING DATE: February 26, 1992 ITEM NUMBER: 7.B.6. SUBJECT: Authorization of Ad for Tax Ordinances. COUNTY ADMINISTRATOR' 5 COMMENTS: SUMMARY OF INFORMATION: A public hearing will be held on April I, 1992 on the FY93 proposed budget. The proposed tax rates have to be advertised on March 11 and March 18, 1992. The proposed budget will not include a recommendation for a tax rate increase; therefore, staff recommends that the Board of Supervisors advertise the current rates. Tax rates are proposed as: Real Estate Personal Property Tax Personal Property Tax for members of rescue squads and volunteer Fire Departments & Auxiliary Police Officers Machinery and Tools Airplane $1.09 $3.60 $0.96 $1.00 $1.10 There are a number of other fee adjustments which will be included in the proposed budget. A list of these fee changes will be presented at the March 11, 1992 work session. PREPARED BY~ ATTACHMENTS~ YES 0 NO " SIGNAT URE : 00 80130/Bos #4 80S-9891 r; 6. 7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE ~ February 26, 1992 7.B.7. ITEM NUMBER: SUBJECT; Set a Date for a Public Hearing to Consider Amendments to an Ordinance for Itinerant Merchant, Flea Market, and craft Show Business Licenses. COUNTY ADMINIS TRATOR1 5 COMMENTS: f~ ( ~'tt1/- ~ Az~ SUMMARY OF INFORMATION: BACKGROUND: In the past few months, issues related to the Countyls itinerant, flea market and craft show business licenses have arisen as they pertain to tQe selling of new merchandise. The present ordinance relating to flea & mark"ets and craft shows does not permit new merchandise to be sold. This prohibition creates a confusing enforcement environment for the vendor and County alike~ For example, what is the definition of a collector's new baseball card? If a card show merchant sells new merchandise, he/she must obtain a $500 itinerant merchants license fo~:each show. In regards to flea markets, the IInew merchandisell has become an especially sensitive issue and a difficult enforcement issue for staff. A technicality in the Code permits flea market operators, who have signed leases, to sell new merchandise at the retail license rate of $0.20/$100 gross sales. If a lease cannot be produced, this exception cannot be granted. The result is confusion and frustration on the part of all parties. The County has an extremely difficult. time verifying gross receipts in businesses that operate on a predominant cash basis. (Continued) ATTACHMENTS: YES JIl NO D PREPARED B~ Bradford S. Hammer Deputy County Administrator for Management Services SIGNATURE = c/<< COUNTY ADMINISTRATOR 00 68 B05-9891 e e Agenda - Set a Date for a Public Hearing for Itinerant Merchants February 26, 1992 Page 2 staff recommends that the Flea Market and Craft Show Ordinance be changed to charge a flat $10 license fee/vendor for each show or flea market occurrence. Vendors would be permitted to sell used and new merchandise. These changes would simplify administration and enforcement. Vendors would know what is expected of them and County ,"flea and craft show license revenues should increase. ' In December 1991, La Salle Partners, owners/operators of Cloverleaf Mall, requested that the County establish a lower tier rate for enclosed mall itinerant merchants. Staff has discussed this request and recommend a $250 enclosed mall itinerant merchants license for a six-month period. This change provides the flexibility to permit these vendors to operate successfully. The present $500 itinerant license is intended to protect existing retail merchants and discourage the proliferation of highway and parking lot vendors. No changes are recommended connected to this ordinance. The attached ordinance amendments clarify and provide for the changes discussed above. RECOMMENDATIONS: It is recommended that the Board of Supervisors s"et March 11, 1992 to conduct a pUblic hearing to consider amendments to the Itinerant Merchants, Flea Market and Craft Show Business License Tax Ordinance. BSH.ajc.agenda Attachment 00 67 e e AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING SECTIONS 12 - 39 . 1 AND 12 -138 RELATING TO BUSINESS LICENSE TAXATION OF FLEA MARKETS I CRAFT SHOWS I TRADE SHOWS AND ITINERANT MERCHANTS' BE IT ORDAINED by the Board of supervisor~ of Chesterfield County that the Code of the County of Chesterfield, 1978, as amended, is amended by amending sections 12-39.1 and 12-138 as follows: Sec. 12-39.1.. Flea markets I craft shows and '. trade shows.. (a) Every person engaged in the busines's of organizing 1 promoting or managing a flea market, craft show or trade show shall obtain a license for the privilege~ of doing such business in the county and shall pay a license tax calculated in accordance with subsection ' (d) equal to thirty dollars ($JO.OO) or thirty 3ix hundredths of one per cent of the total gros3 receipt;) from all sales of goods or merchandise 301d by indi"'v"'idual participating in such flcll mClr]cct or cr~ft show, whiche"v"er is greater. (b) II Flea market12..L ef craft shows. or trade shows II shall include any show consisting of a group of five or more persons or merchants selling or offerinq for sale "goods, wares or merchandise such as hobby crafts I antiques, art works...L- er new or secondhand articles, or any combination of these. at a single location. (c) No person participating in a flea market..L. ef craft show or trade show as a merchant shall be liable for any license taxation on his gross receipts generated at such show under this chapter if the promoter, manager or organizer of the show obtains a license and pays the, license tax as provided in this section~ and if the merchant rcport3 to 3uch promotor, manager or organizer the merchant's total gro3s receipt;:) from ;:Juch 3how.. lQl The license tax imposed by this section shall be equal to ten dollars ($10 .00) for each merchant participating in a flea market, craft show or trade show during a single week (Monday through Sunday) or any portion of such week.' Such license tax shall be due and payable" on the Monday following each such week.. - kl. A promoter I manager or organizer of a flea market, craft show or trade show shall not be liable under this section to pay more than five hundred dollars ($500 4> 00) per individual merchant per single location': per tax year.. Accordingly I even if a merchant participates in a show during each of the 52 weeks of a tax year. the promoter, manaqer or organizer of such show shall not be liable under this section to pay more than five hundred dollars ($500.00). for such o 0 6<8 e e ..--- merchant during that tax year. 000 Sec. 12-138. Same License required; amount of tax. (a) Unless otherwise provided in some other section of this Code I the license tax for each itinerant merchant, other than those described in subparagraphs (b) I (c), (d) I (e) and (f) shall be fi"'v-e hundred doll~r8 (;;500.00). two hundred and fifty dollars ($250.0Q) for each location used during the first half of the tax year (January 1 through June 30) and shall be two hundred and fifty dollars ($250.00) for each location used during the second half of the tax year (July 1 through December 31). . 000 0403 : 111 . 1 - 2 - 00 68 e e Baseball World Cards and Collectibte$erfie'd County Assistant County P. O. Box 35433 Administrator Richmond, Virginia 23235 Bradford. S. Hamm~r (804) 320-0136 Date ReceIved: TO: MrlO Harry G. Daniel, Chairman, Chesterfield County Board..-of SuppM(i~nr~ FROM: Mary and Carl May, Baseball World Cards and Collectibles DATE: February 14, 1992 Sports Card Hobby Shows have created a very large following in the United States. A monthly card show has been held at the Sheraton Park South Hotel in Chesterfield County since April 22, 1990. The response has been overwhelming., All material was in keeping with other card shows. A letter dated February 5, 1992 from Mr. N. Everette Carmichael stated that selling factory sealed or current-year material was prohibited without a $500 license. This legal ramification can only do harm to our hobby. The concept is lost without the combination of old and new material. We urge you' to rule this as a priority issue and bring the subject before your Board on February 26, 1992. A new ordinance regarding sports card shows is needed to keep Chesterfield County in step with surrounding counties and states. Attachment cc: Mr. N. Everette Carmichael Mr. Stephen Micas Mr. Bradford Hammer Mr. B. R. Wilkinson 00 70 . e DATE: February 14, 1992 SUBJECT: ORDINANCE REGARDING SPORTS CARD SHOWS )/~ 'd J'a srfJ// .I- 41{fl elf .('~t.j- AC/;:f..I/L-oc~vl L)J 1/./<: 2c'3zZ Y Ftlwflrrl J /II? lie h J'-/,)..r ~Ih" ft1/dO'C/ L ~ ,(J~(:. 2 -r ..1...14/ ~,L ~ t!i./3 fJ~ pdJ R~L, ~3Z:!) bl~H rn dZ72~ -"I J.. (J I ~ L.. /.; ~c.p~~7'~ ,t..9r, 2. 3 ";2... 9Y ./ . , ~ '-I' t? /41:-~~. i{ 2--(j! !Z /~.;..j,!.O... 7- 3 J_ S' V L ;t:, ~ ~3 OL /; ooF c./;?ccC 2-1.2 3 ~tJ. L~4 '2 3~o~ >.GO! Address ~s- .s-- (~Of) -) J ~ CI I J 'j ? /} I · /1 ~-- ^ /'\ r....,: J .2 /.3' .L I?<:"#, rA' I/c.v ~ / A//I1'.f7? r /J. :l.J' / y P' ",. 00 .' e DATE: February 14, 1992 SUBJECT: ORDINANCE REGARDING SPORTS CARD SHOWS Name Address j)e&&t:: 7f'oe~l.L 5 C)~}l/ OlIsrtuooD t:i!sr--.pIJ J ~R I k'As.23 &)1 50 I a ~/",J' VA 'J:;/ J It J5' q~o V~~3 I ktf-'tD,u ). ~.J3 rr" M ili..oT7fltfiV Vi- J3 (/J- ,.~ ~_ v-- 'Z>2:X> 3235 fa c> t.f- <j /2 . -J ~~~ "--~~~t~~ ~\ 1 S \ ~~'&r.&H q ~~~ ~.--~~~~. ~~~1( 4.\~ '""<C'J~_~ ~c ~~~ 'V~~I t)J~\ \~~ -Z-~Q(), evc~ ~~.. ' 87(/ / ff1*--1M Iff} _ ~ I ~ ~ 2-32 >7 q~x; r;J ~friJ~ @ 1 I '1Gb . Blaf(7-to~ c.-I-, R ,\~h t\o- ~~ Uf. )~.) S G 00 't2 . . DATE: February 14, 1992 SUBJECT: ORDINANCE REGARDING SPORTS CARD SHOWS Name ?~ ~6 !Z~ I Address / /O:l lJ/'/~fj""f c./ct ~ / {I G I bt/.., f / n~/t. ~ t?!'~1 #1/'~rl<J4TJ:/ F~Zk. ~ lIA,.~;l.3i?3) j~ ~ee,,~. f~UI1'd~'3 3Z,l.o Lu ~,,,t t3 [J (JJL-J,. V", 2~112 7 /30/ ~1J:P- 1?cA~ Vft..)S'~ :) jplA W €J +~ " e- e. k..' c 0 U ./'" -\-. ~e) S l~ -? ...",.. , t--' ~.... ... <2YqAMi~- Colc(~ ::bhl"'S-i-enL S+. yrla..toaQQ..) VA- 2..:3~D6 R:rcL~.D C-. -Y(J.jr-.;LU:> (p(o l< :::JhftrJ ~~ $-. M.LHo.,t1:4/ V A.?" ,If "3 e~ 1ll.IlAi J . Lsr. &lc)~ ~~ e~11 01-;1-5- /?;C/'~-rtvt?ao/ L,)\ ~~- S:k(~ II!CJeD);/lf1?1 iJOi?/C ~ C-W;;,.: C4t,(/1I2?d. r'i~ I 00 7-3 - . DATE: Febmary 14, 1992 SUBJECT: ORDINANCE REGARDING SPORTS CARD SHOWS Name Address ,,41// ~, ~j';J.-.f' VA- ~ 3d~ , r IIPL ;)J J IQ) f( i( If ~ p;; "3 /5' (d)O +t \) G..l "J-~"). ~~~1I1~ , I' r ( ( " '\. l 00 74 . e' DATE: February 14, 1992 SUBJECT: ORDINANCE REGARDING SPORTS CARD SHOWS ~ Name Address $- ~'.f/~ .~~ 8dg- ~~-<"~A.f~ ~~ [JIlt. UC~ ~iJ~" lTIJ f)td~- (,oalW\'-"e- [2d. I {Y11"Du77b~/J/A rPOfYY\ fttf!u{Rh CJf) (()S-OS sy~e(r_e. ~r~ ~H>>?lo1~ a ;)3:L3J 5: ~ A .?3:;;l-:3J Z-~ ~ z. cz . & V' ~u:..-u c.bt. / ~ 776 l3 r~faL{l 9sQO ~ J} · '] J!;, 0 /-<-e K ' z..~r.~ c.. 1 '7.. ~'" ;2 3"() --- /'32.3 b JlJcJ3J3 I \ [I <;c.cop ~ tr2 - v lJ).~ -K', (~ ml>oRmAtJ @ l{j I ~ Su~ \o~"Jl.L~ Lr1. 1e'.~~Meh'\d vo. J -11/)l'\\~9 2\Q(e~l(r' @ U1Ql DC/'"'~'~9:b~~ 0 D' .. . . @) ?0/,~i2/J1tfUTlIlR. ~c~~ ~;!32pS 00 '-6 4 '. e e ~~:~rl ~ .. ~ fi ~.~. ~;.\}. ::/.,.,:. l r. : ~ DATE: February 14, 1992 SUBJECT: ORDINANCE REGARDING SPORTS CARD SHOWS 71J- IS 73 R"J 1-rl ~ ;litrt:::J!-t ~. 17'Y~Y~6 t2 Jt ..t2J 7 tfi~ ?t/!y- fi/-077S' rO- ?9lt-ltfrJt1 .tJ. 7~ -M-i- q ~/lh.l.{ -Jq~~ Il q, ~t1~id (O\;;'htiP'/ , 7q.q"'&.2~rr;80A1 ~A (j?"J " 3 q ~ID4S Address "~ ".~ .lIA. (( I ( I I I ( I ( / I ~~()& ~eatnS :w 0\ R~("Wla t\d, V A 1 '.5 ?O3' 6~r: VIe. ~. s--r r,' "'8 t!..fl 7309Sle- ( , 1-U1-lf5/~ 27(}lb~~ ~2Zff 7 Iso ..2:38 -00 78 ~ $ e e.. DATE: Feb~ary 14" 1992 SUBJECT: ORDINANCE REGARDING SPORTS CARD SHOWS Name Address & qf Y iZ€~f: 7-,;( J !?() ~ .&~Q CJ? d. 0. ;LJ>>-? 4 L '2.2-5 6 f +-L/ !5r~;) 3 lhY/vl J A-- ) ~ (~ 0 G-)~h nv~ dcn--J e.f. Z 3 (L.3 - ) t?o,} ~tv;:J4IJ/iJ1Z;ir tJJ2 I VI}; fOd MILL A . t-.J (ZtCJJ ulJ- Z 323) 50G aid ~~ Cr 2 :5/// J l-t:. t:9 J tJ H"v AJ R../P 6 c:- C -,- $1 d ~ ;l. J / (J'> Yv'\'IIJE. d (lli61 · .;)3 ilL 3 2~ j~ JiP 4 2 Po rfev-s- M d I Lo.....~ tJL ~ 1 0 ~ll';'l.. V f... 2. 3 II ?:. . I OtW V'A. ~ U ~~ , V-, 1.-3 1-13 , J 0 C,eA1.(~Fe:r[ ~~ /?,. td 7-s?2' . 2-0 ( S ~-f f;c.~ . '232-.1-(: '~L-l.V0 OLu0 l3 ll'bou t)~{Cl,xJ--rLafl,r:/ f21ch.l)J. WO-:.5 TQ UJe./ C3 {; 7"<6 G / PvuJ P q Lj:- / n ;;;;. ,3 J / J t;tti'lbzr::(-S (}{,1.:QYY2/ 9 ~23 Co r~./ he- r '1 k- ~ 3 <~:3 L /1) bJ · f tr /1JUl_l ( Q,D---i-1 ~~I ,.. 00 77 e e DATE: February 14, 1992 SUBJECT: ORDINANCE REGARDING SPORTS CARD SHOWS Name 'lEV Sw~D Ft1LJ l ~ Pe Address \4()O" TWb ~ Cr. p-^\Ql.-o~AI,VA., < VA- N ---..~ ~_._. ~. l1<<.6~ 25'2, 1 02-) c; q},- h!560 k- 711t1 ~~ ~ A<.~ 232 /~ 6(/ ~~~~~A z 5 Z-2...( 00 7a' e e DATE: February 14, 1992 SUBJECT: ORDINANCE REGARDING SPORTS CARD SHOWS Name Address .::'5tau t1 KlI uJ~ l4..t<' ~ 'l1,Cfl FIl'\' t--~~) (Jri'ue M.:~L)~""..v V~. ~3(/~ ."O~ 5. m f'/~ (j L~ fY/ulO>/t,cJ\.tlJle/ ~~ II J/o I 1#\. 23 '" -'-" 74rto( CtJOtlH.J /151M l4~y AsutJS'f ~(). Atr Ol~Tw'A'" ~ IIA 't)U3 \ 3 2.. 3t -8 D6 1/ ~ ~ 1s:A:J~ C.::.({,.. t"7Aes-c::~~.{:d.. &~'- r'Av/r L'~- ~*"/)..-. ~il J2rr /Y1/!: If ~ 't .. I~II '1 ~ f, tO4*? [I /:;2/65 /nr..rt;;,~tG ~I r€-yv :;;(?2/f3 t t " , ( 'r I, ~ 272'3'; /J1. eI / a. t!il~ 2. ~ I I -. d~ ~~Ti """-- I r r I B (2 ( tl vV :::u Q tV /1) e l:::l- MC{L~ f 5- <0 0 g ::r A '--I AJ ,~€ "2.:i> 2.:2./'- ~~lJ ~ fLl C-t-J.h7 ~ p) :) -' {( v A '2)-n.s- ,26'1) I( .2 ~ ~-~r- 00 "79' , e e DATE: February 14, 1992 SUBJECT: ORDINANCE REGARDING SPORTS CARD' SHOWS Name Address f~ Uti}- 2< (/cJ :2~ ~5 /?,/ / f 1-4t 13//i ~J~.I--&:p-U- ~ !/~.).; 90/08 8/~ V'nCfJ . h ~. ~$.~ ~ r'1n-lk-r f~~" I3t1t:uj ~r . 1/Zt77 t,;kJ1'?/t:-ltI t)/. . C-'lt::sftt/ fi:(M,. (//1 23a-;]' ~ ... ~D..... . \ L-&~"""~ ~c_ ~~=,- {J,.......,.. 15..1-: l...A"",."",J . UJ+r9s~ ~~-~ ,s...u rd-A;}'-L"-IfLol, (Z....J~ I ' u}1, Z- >" Z-3 ~ ......- C\ J<2. - _t-<'a.f\b..:C'LCc~J\QDo(Q_ q (~. za...,r'J'€ R.at. (J ~1~_J''\'''d('l}'''~J Vlk :2. 12Jti Ii s-kve..- O~~ ~Ll'il a ld ~.1tJ. . ~9{-- (y\ fcJ ( Ofhf'G.'1 I VA.. ..:t 3 U 3' :f~/I. l?#F A' &~ w Wu~ ~ ~. A;~ fJl_ Q( '({~.g.. vi Z:1 2 J( ~ ,J1l.5" S:-&b, l/2 ~J... '"QilO -g;r-...~ :s;:........~]b) . Jza:e-~~$, ~_/~~(lS 00 80 e e DATE: February 14, 1992 SUBJECT: ORDINANCE REGARDING SPORTS CARD SHOWS AGE" ~ Name ~ ,3'1.... · 6~ d "3 -,~q- (0 sS- J#1' .jaa.o Address ,+&; :;14/ ~.e K?~ I~ WI a / ~t.t~ Sri- ~ t t! f-/u;*~ "1cb,~ ~ 4J ~ GO~9JN C, IIcncknhqL/ 7(}g fi fllnn ;re 17 'LIP w"~ Y ~/c'J. /'IIf)lJJ. Vt-f. 2...):2- 3 b '21 C(/~dfl.f QQ) 00 ~, , 81=. ~~.. e e DATE: February 141 1992 SUBJECT: ORDINANCE REGARDING SPORTS CARD SHOWS Name c(.l:..~1 L c:.~~ -I-"-rL V/J. a~ ~ (b '\:~ 0 \ ~ (<.0 tJ~t-f ~ ~?f" 7~, 4~ J IL~ 2..210'1 \ ~4lI ?lJ~tI ?Pl[3 ~~~r ~. )~3Z3S"' 9~~~ bZZtf JlufttffJJASf5e OR. ~l~[l Q fJ{f#;; IJf2'r II .~j Tf2/~n ::..J ct v, eI- ~- ~d~ f I 0200~, 0 · \IE:. f< Ie IJ- 23:23 ~8J3 {2f)bE"" ~JJ:Jr f!{Jo ,fiLcJnltl(-iJ V,( ~S~~ · b"Sl3 IlJ1f.~f!;'1t (("A1,~ l(if~1a1' Kif, 2}/(? dJ 1'/30J J;rhJ C/. 11//;; I~ -Z]/I J_ ~o? 4~ d'L . ~.~~/~d/ 862..- o6rJ:i. d '2123(.. ? ~ ~ S 1-- ~ lMr:; W~ ~1l{JJ. \A 1'~f\ ~ 00 .82 ~ _e e- DATE: FebJUary 14, 1992 SUBJECT: ORDINANCE REGARDING SPORTS CARD SHOWS Name Address Me 1 · vv4 c")v( ~ ~ VI/-- 23lZ- 3/31 !1!3.fJ/,th /JJ. 1 ~ J88J1 f\02 Goon U1f'Je ItJ. If\,~lc~ vA 20'11 G lll] GALLp:J!'Jf d. } J. :1 7S-:? - t -,2;) () 7 / 00 88 '"' e e DATE: February 14, 1992 SUBJECT: ORDINANCE REGARDING SPORTS CARD SHOWS Name Address ~ :tF 0 3)0 ~ 7~70 \\ \c..k G~he 1 ) 3rf-oll I It.t+, h<<-M Ilt'$-I . , 8:Ufl .. ~ hCb ~~~ \3~~~ 3Zd ~cfbg r;t:?' - 0 l[;) 7'I('-~8()' ~ U '8tt(-=30l.s-~ni~~ ~ - 5110 1Z,~ "'t:r: ~ &"- "2D~ 302.7-tO SloAV~b.f). gktltYl/'lll: 2J23J J I } / ~ -Cr JIA.I+ ( h .r~c- fI,~ ~'-J /01. ~~., bit. "J.7'''' ~ '" ~~ 2 V Sl)J ::;; C~~~~d~~:Jll~3~ 1t-~n m~\ " <i I f1JJ A J 3J "3~ I~ ~gJ / .\1 iJ ,.:23 J~~ 2J E"L-l tik Z3z37 ) . p~ "'ICR... VA.- '2.. L qb.3 7/tfr 9tlf-': U~q~ 7'ff ~ 5)) &-3'1 . . J~~ ~ lk 23}'j .C: · VAL3/! 1'(0 r1a 1'/1-e9zz t.ARRI/ '&aWN l,L(l/ -((C~yPcu.l M}(A/lA - "" ;.J VI} d~ Cf{-ezrr~ Z3~ J Brlj/ftwlUI ef; k/cJ,~ 23 Zil'l , s. [~Jt ~ ~V~?~C 9l/20 q\\. 00 84; -e e DATE: February 14, 1992 SUBJECT: ORDINANCE REGARDING SPORTS CARD SHOWS Name ~ fJJ /4 /Jrr/a)/'., ~~q Address / t1 ~~ .tft-" {~L t. ./',1 LA.,. z;c;::;::l V;;; # l.. :JL 3" /3 7'l b ~ t.f ~O ) d31/- O~- (;2 ,q J 0 ~( rf) (tic Rd. f2lC/~J ~. d3~~ 1 ~iJR_r90 r/;,{~-7'~ tZ;(p-e~ Ivlll Aid~~()!t oZ:)~ - ). l ~1/}~ ~),.ffOL(l (j(l)(",,/-S 'fa--r;tA-~ ~ ~ \- ,.... \ ~~""~\\ '\ , \~~o- 5'-r 4" Ve 11 12-0 W ;/ 2 'ItJ 7 ::z=:s- ~ J.,?:> V, E 1,/ L, i " 13 (] 1/ ., I I S I \In 0 VJ row 0 2. . r fj;;;;;;tt&Zf;4J /1 33 0 !l;/JW (/(1 Qg~ €o/ tf ~ A; YA ?3?3b(i ;$'td A-CLJ / {JItJ/tI!//L /tJ 7L> Y ;j/ /I6;&d eT diM /0 23236 . . _ &~~;r-;Y..a~;( - & //3d.Q' ~h1fjAA/?/1/N"k clJ-A.., ~ ~ 1$.cJ5dJC - .If u<M.f- ~ )r,Uia-{}:Jr....-. !06dp v JJ, ~/4/, '2. J 2:5 ,- - Je~~c~r.b Qr] i 381J <}' Ch f'!Jnt7p_ -JCH~ WH.~H.lllZ-:;-r 33le VtJl~Ac€. JV..")-- CH.~APeW&.luA: 2.33Z": . ~ Ifo/ /Ji~ ~r s 7. . I r C;-007 f;Y/t-f, c-/c 51 c9l~1 ::rAAm~~LN ~ -G.'~1V\e'"n~ ~323'~ ,00 8_5-. e e DATE: February 14, 1992 SUBJECT: ORDINANCE REGARDING SPORTS CARD SHOWS {/AJTe~ 1$ Name Vth.. Z""2"] b tf a r2.. IS LM:/~ 0 PrI::. f<. f> ' I. . ,\ I, .. t , .., , I , (/7 ) ( 13) (3 s-~ to4~ ~WA- Rn ~)t..U- VA- Z3.2-3~ 16 0 7 TA-nlj-Ie (.J..o~es: [) ~2, \.- J IfItc h. If I/- 25 I (( 11 '" 11 1 I ( \ f \. r , ( , gcrv ( Ce/l.~f't f Ave R't'c ~ mo0.- C(. (;-,4- . , o QS :1- 3 a;l~ fecr~H d'~c L-. ~ ~ I H fJ VI1- 2 393 ..' ,f?O c4 iA!-- f<-j u4 l/ ifJ- 2.1) ~, 3% (to 0 (J tf.(\ W'\ (j:--~()4 2~ 23 It) p t I (I f' (( '1 e c 'tc h ,q .00 86 e e DATE: February 14, 1992 SUBJECT: ORDINANCE REGARDING SPORTS CARD SHOWS Name Address 00 87 ~ . h. " 1 ~ .8. !~ CHESTERFIELD COUNTY BOARD OF SUPERVI SORS AGENDA MEE T ING DATE: February 26, 1992 ITEM NUMBER: 7.B.8. SUBJECT; State Road Acceptance COUNTY ADMINISTRATOR'S COMMENTS: R,(;~ A~ SUMMARY OF INFORMATION: The Commonwealth Transportation Board requires all Boards of Supervisors to request, by resolution, what roads are eligible for inclusion into the State highway system. This process starts with the sUbmission of road and drainage plans to the Department of Environmental Engineering and Virginia Department of Transportation. Once the plans are approved for construction, the subdivision is recorded. This allows building permits to be issued by the Building Inspection Department. After there are enough qualifying homes (VDOT requires three occupied dwellings per street), the developer will request a discrepancy list from VDOT, Environmental Engineering and the Utili ties Department. The developer then completes the discrepancies, if any, and obtains a letter from VDOT, Environmental Engineering and Utilities stating the roads have been completed per the approved plans. The subdivision section is then placed on the Board Agenda for final approval. The appropriate information is then forwarded to VDOT, by Environmental Engineering, and then the Commonwealtn Transporta- tion Board Formally assigns the Route numbers to the new streets. ATTACHMENTS: YES" NO 0 PREPARED BY~ ~~ /JI c-C#.~ Richard ~(MCElfish, P.E. Director Environmental Engineering (continued on next page) SIGNAT URE : COUN~NISTRATOR 00 88 805-9891 . u", ~- e e Board Agenda Item Environmental Engineering Page Two Subject: State Road Acceptance \ It is at that point that the VDOT officially takes over the streets for maintenance of potholes, snow removal, maintenance of culverts, roadside ditches, etc. The following are those subdivisions that have been approved for State acceptance by VDOT, Environmental Engineering and the Utilities Department. Clover Hi11: A Portion of Clarendon, Section I Clarendon, Section J Providence Creek, Section A Matoaca: :J~. Sugar Creek, Phase 2 Timbermill West ~.... 00 8 9:~ ~ ~~t .~--', It e 'i MEMORANDUM TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - A Portion of Clarendon, Section I MEETING DATE: February 26, 1992 Brookforest Road CL~REI'JDCl'" SEc:::.:IOI'J J: 1\ 00 90 .~ ~ '\ '- ., e e MEMORANDUM TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Ac,ceptance - Clarendon, Section J MEETING DATE: February 26, 1992 Brookforest Road Brookforest Terrace C:'-~RE:I'JJ:)ClI'J B:e:C:"TICJI'J .:J '" . .. --..... Me MANAWAY ~'" ..r rV(099- Cl.JN~ ca o . a:.. 00 9'1,., :r ~. ...... . ,~\ - e MEMORANDUM -TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Ac~eptance - Providence Creek, Section A MEETING DATE: February 26, 1992 West Providence Road w. Providence Court Providence Creek Ridge Providence Creek Road Providence Creek Court F"FlCJ'JIJ:>E:I'JI::E: Se:r=. I 01'1 C::~E:EI< ~ .;1~t.Jr-'!LJJ ~~I l .ar~sl"~ PRo I/' I f)~/V C E .::-.Le /7}. J C' HOO.L 1 '\ ~ -- . · t' . '" ll-. ~.~~ c V Ie IN / TY //7I'1P SC/9.LE: / .':- cooa ' 00 .9.2 .~~\ ,~, ~/. e MEMORANDUM TO: Board of Supervisors FROM: Environmental Engineering e SUBJECT: State Road Acceptance - Sugar Creek, Phase 2 MEETING DATE: February 26, 1992 'L.. ., Sugar Creek Way ~lJEiAFl C:FlE:E:1< PI-I~~E ~ , '\ ~.. . ~ THIS SITE \ 1 . I ~ -.f 00 98 ~~.~ . e .,f;~__#14 ~ MEMORANDUM TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - Timbermill West MEETING DATE: February 26, 1992 King Cotton Lane King Cotton Court .Ir1:BE:FlrvlIL-L- L--JE!51 Existing Glen Tara . ~ ~ .. !' It . . ... ..... ..~~~.,~": ~., ~. - " '., o 0 0 0.. ., · · ill . . PROPOSED R TE 288 . 0 0 · ~ .cREEK. . . - I - '. · - · · . f1 . . 0 .' . s'tf\ . 00 -94 805-9891 1, <3 I 91 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 26, 1992 ITEM NUMBER; 7.B.9. SUBJECT: Agreement for Maintenance of a Stormwater Drainage System and Best Management Practice Facility for Longmeadow. COUNTY ADMINISTRATOR- 5 COMMENTS; e.C(/1H/HtUK d /J~~ SUMMARY OF INFORMATION: Stormwater runoff from developing area's poses two concerns. First, development tends to change the hydrologic characteristics of a given watershed, affecting the volume and runoff rate which, if not managed, can - cause considerable downstream damage. Second, evidence indicates that this runoff may ,be .mor~.,harmful, from a pollution standpoint, to state waters than sewage or industrial discharges. Stormwater management facilities combined with Best Management Practices (BMP's) are utilized to lessen the water quality and quantity impact caused by stormwater runoff. Best Management Practices refer to those controls that have been proven in the past to be effective and may inClude structural (pond and lakes) and non-structural facili ties such as maintenance operations and procedures, management teChniques and reduction of paved surfaces. Stormwater management facilities (structural BMP's) are commonly used to attenuate the peak runoff rate of storrnwater and provide ( Continued.) ATTACHMENTS: YES. PREPARED BY~ J( ~# ~.,( Richa~d M./MCElfish, P.E. Director Environmental Engineering NO [J SIGNATURE: ~ COUNTY ADMINISTRATOR 00 f' 95 It e .....~ Board Agenda Item Environmenta1 Engineering Page 2 SUBJECT: Agreement for Maintenance of a Stormwater Drainage System and Best Management Practice Facility for Longmeadow. for precipitation of suspended particles or sediment. This is accomplished through the use of three general types of facilities, detention, retention, or infiltration. 1. A detention facility detains stormwater for a given period of time in order to release it at a rate that will not exceed any downstream capacities or otherwise cause erosion. These facilities are normally dry except during rain events and shortly thereafter. . 2. A retention facili ty serves the same purpose as a detention facility except that there is a permanent pooling of water (lake or pond). 3. An infiltration facility allows stormwater to soak into the ground and, thus, requires specific sandy soil types that are normally only found in the eastern portions of the County. The County's involvement in stormwater management is driven by a variety of forces, among which are: state erosion, sediment control requirements and the Chesapeake Bay Preservation Act (CBPA) , the EPA National Pollutant Discharge Elimination System (NPDES) mandates, Flood Plain Management Ordinance and Upper Swift Creek Ordinance. Ultimately, the purpose of this involvement is to prevent loss of life or property and deterioration of water quality within, around, and downstream of development. A large majority of all ponds and lakes constructed in both commercial and residential settings over the last fifteen ( 14 + ) year s are de s igI1ed for either wa ter quanti ty and/ or quality control. /We currently _have seventy-three (73) approved and constructed structural Best Management Facilities. BACKGROUND: An analysis of the pollutant removal capabili ties of the proposed facilities shown on the attachment has enabled the project to satisfy design criteria. The Chesapeake Bay Preservation Ordinance criteria require that the facility be periodically maintained in order to continue its function and such maintenance be insured by a Maintenance Agreement bond or other assurance satisfactory to the Director of Environmental o 0 98' e e --, ".(" Board Agenda Item Environmental Engineering Page 3 SUBJECT: Agreement for Maintenance of a Stormwater Drainage System and Best Management Practice Facility for Longmeadow. Engineering. Once the agreement has been fully executed, it will be recorded in the Clerk of the Courts Office and Deed Book/page number documented on the subdivision plat. DISTRICT: Bermuda RECOMMENDATION: Staff recommends that the Board of Supervisors authorize the County Administrator to execute the maintenance agreement with Wilton Development Company, the developer of Longmeadow as approved by the County Attorney's Office. 00 97 ~ ~~. ~ .~I __~ .,1 .r....rr. ~._ ...----1._ I .. \ ., -.. *' -" . -. .,. ,.. -- ~\ 4Tt.v,'?- aP . rJ' ~$~ ~...ffi 'A ~, ~" ~~. ~'"" ~~.. " :?"'~ vo.. . r,S"... ~ -. ..;~ ~ OPCN sPA';.v 45' R/W ~ CIL / OF 'iAP!'Y HILL ROAD / ./~ ;- -~ ~ -". 5J ~"h._' VF ? . ../091 "" -~ .', ~I ~~~ - /.. J^.... .' V / "- AVA "" )( / QY "" Y/ '~~~- y / ~ ~..,. .. ~O/ ~ g.g' --- ..... ......-.... -~~.... ,. -' .~..."'- ...~~ .,.... ..... -........... -....~ '-......... I -:- \-- ..- . . ~... 4 . ~. _ -=_ : ~:'._~'.:' . ' ,,;;.: _ - '':'."'.- ';'.'~.~' (~ ,'" ~~' ---;:~ - -~ .. ... . "--:;-..-~. .~ ~ ~ "/'. 808-9891 71 8. / {) · CHESTERFIELD COUNTY BOARD OF SUPERVl SORS AGENDA MEETING DATE: February 26, 1992 7.B.IO. ITEM NUMBER: SUBJECT: Aqreement for Maintenance of a Stormwater Drainage System and Best Management Practice Facility for Ascot Forest. COUNTY ADMINISTRATOR' S COMMENTS~ R~J Ii~ SUMMARY OF INFORMAT ION..: Stormwater runoff from developing area's poses two concerns. First, development tends to change the hydrologic characteristics of a given watershed, affecting the volume and runoff rate which, if not managed, can cause considerable downstream damage. Second, evidence indicates that this runoff may be. more harmful, from a pollution standpoint, to state waters than sewage or industrial discharges. Stormwater management facilities combined with Best Management Practices (BMP's) are utilized to lessen the water quality and quantity impact caused by stormwater runoff. Best Management Practices refer to those controls that have been proven in the past to be effective and may include structural (pond and lakes) and non-structural facili ties such as maintenance operations and procedures, management techniques and reduction of paved surfaces. Stormwater management facilities (structural BMF's) are commonly used to attenuate the peak runoff rate of stormwater and provide ( Continued-) ATTACHMENTS: YES" PREPARED BY; t?/J! /lJ c f-IYh/ Richard My!MCElfish, P.E. Director ~nvironmental Engineering NO [J SIGNATURE: CO~IN1STRATOR . 00 100 ~.... .. C".' i,J . e Board Agenda Item Environmental Engineering Page 2 SUBJECT: Agreement for Maintenance of a Stormwater Drainage System and Best Management Practice Facility for Ascot Forest. for precipitation of suspended particles or sediment. This is accomplished through the use of three general types of facilities, detention, retention, or infiltration. 1 . A detent ion f aci Ii ty de tains s tormwa ter f or a given period of time in order to release it at a rate that will not exceed any downstream capacities or otherwise cause erosion. These facilities are normally dry except during rain events and shortly thereafter. 2. A retention facili ty serves the same purpose as a detention facility except that there is a permanent pooling of water (lake or pond). 3. An infiltration facility allows stormwater to soak into the ground and, thus, requires specific sandy soil types that are normally only found in the eastern portions of the County. The County's involvement in stormwater management is driven by a var iety of f crees, among which are: s tate eras ion, sediment control requirements and the Chesapeake Bay Preservation Act (CBPA) , the EPA National Pollutant Discharge Elimination System (NPDES) mandates, Flood Plain Management Ordinance and Upper Swift Creek Ordinance. Ultimately, the purpose of this involvement is to prevent loss of life or property and deterioration of water quality within, around, and downstream of development. A large majority of all ponds and lakes constructed in both commercial and residential settings over the last fifteen (14+). years are designed for either water quantity and/or quali ty control. ~. We. currently or nave seventy-three ( 73 ) approved and constructed structural. Best Management Facilities. BACKGROUND: An analysis of the pollutant removal capabili ties of the proposed facilities shown on the attachment has enabled the project to satisfy design criteria. The Chesapeake Bay Preservation Ordinance criteria require that the facility be periodically maintained in order to continue its function and such maintenance be insured by a Maintenance Agreement bond or other assurance satisfactory to the Director of Environmental 00 101 '-"'f. ~.. .. . e ;,' Board Agenda Item Environmental Engineering Page 3 SUBJECT: Agreement for Maintenance of a Sto~ater Drainage System and Best Management Practice Facility for Ascot Forest. Engineering. Once the agreement has been fully executed, it will be recorded in the Clerk of the Courts Office and Deed Book/page number documented on the subdivision plat. DISTRICT: Bermuda RECOMMENDATION: Staff recommends that the Board of Supervisors authorize the County Administrator to execute the maintenance agreement with Rowe Associates, Ltd., the developer of Ascot Forest as approved by the County Attorney's Office. 00 1.02 . e. ~+... / .... / , ,e,cCa,eJ~ED h'/!/J?.i,//YS .eEAC~_. f I r'""" I rJ --, , : I ,..1 I , I I J I I · J' I I' . VIC/IV/TY ~p ~J s- -.... () - d ~ ~ + ~ \J ~ ~ \J"\. \ \ \ \ " "" " \ / / / / ---____1/ I~ "' --- , ,- / . /' ~/ /~ / / p l/ /J I Ii /" / \ / J ",,-- 3 4 ..... "- I "- " - nO-lOa " - _I 76,)/ , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 26, 1992 ITEM NUMBER; 7.B.ll. SUBJECT: Agreement for Maintenance of a Stormwater Drainage System and Best Management Practice Facility for Deer Run, Section 8. COUNTY ADMINISTRATOR1 S COMMENTS: R.~J Aif'~ SUMMARY OF INFORMATION: Stormwater runoff from developing area r S poses two concerns. First, development tends to change the hydrologic characteristics of a given watershed, affecting the volume and runoff rate which, if not managed, can cause considerable downstream damage. Second, evidence indicates that this runoff may be more 'harmful, from a pollution standpoint, to state waters than sewage or industrial discharges. Stormwater management facilities combined with Best Management Practices (BMP's) are utilized to lessen the water. quality" and quantity impact caused by storrnwater runoff. Best Management Practices refer to those controls that have been proven in the past to be effective and may include structural (pond and lakes) and non-structural facili ties such as maintenance operations and procedures, management techniques and reduction of paved surfaces. Stormwater management facilities (structural BMP's) are commonly used to attenuate the peak runoff rate of stormwater and provide (Continued) ATTACHMENTS: YES ." NO 0 PREPARED BY: 1?~A ~'L Richard ~.. McElfish, P.E.. Director Environmental 'Engineering SIGNATURE: COU~IN1STRATOR . 00 104 808-9891 ....... e e Board Agenda Item Environmental Engineering Page 2 SUBJECT: Agreement for Maintenance of a Stormwater Drainage System and Best Management Practice Facility for Deer Run, Section 8. for precipitation of suspended particles or sediment. This is accomplished through the use of three general types of facilities, detention, retention, or infiltration. 1 . A detent ion f ac i li ty detains s tormwa ter f or a given period of time in order to release it at a rate that will not exceed any downstream capacities or otherwise cause erosion. These facilities are normally dry except during rain events and shortly thereafter. 2 . A retention facility serves the same detention facili ty except that there pooling of water (lake or pond). purpose as a is a permanent j 3. An infiltration facility allows stormwater to soak into the . ground and, thus, requires specific sandy soil types that are normally only found in the eastern portions of the County. -1 The County's involverne~t_~n stormwater"management is driven by a variety of forces," among which are: state erosion, sediment control requirements and the Chesapeake Bay Preservation Act (CBPA) , the EPA National Pollutant Discharge Elimination System (NPDES) mandates, Flood Plain Management Ordinance and Upper Swift Creek Ordinance. Ultimately, the purpose of this involvement is to prevent loss of life or property and deterioration of water quality within, around, and downstream of development. A large majority of all ponds and lakes constructed in both commercial and residential settings over the last fifteen (14+) years are -designed for either water quantity and/or quality control. We currently have seventy-three (73) approved and constructed structural Best Management Facilities. ' BACKGROUND: An analysis of the pollutant removal capabili ties of the proposed facilities shown on the attachment has enabled the project to satisfy design criteria. The Chesapeake Bay Preservation Ordinance criteria require that the facility be periodically maintained in order to continue its function and such maintenance be insured by a Maintenance Agreement bond or other assurance satisfactory to the Director of Environmental 00 106~. ..",;, , e e Board Agenda Item Environmental Engineering Page 3 SUBJECT: Agreement for Maintenance of a Stormwater Drainage System and Best Management Practice Facility for Deer Run, Section 8. Engineering. Once the agreement has been fully executed, it will be recorded in the Clerk of the Courts Office and Deed Book/page number documented on the. subdivision plat. DISTRICT: Matoaca RECOMMENDATION: Staff recommends that the Board of Supervisors authorize the County Administrator to execute the maintenance agreement with William B. Duval, the developer of Deer Run, Section 8 as approved by the County Attorney's Office. 00 106 I . I I / / f ,.- / // // / / / / I \ I I I J J t'- -~ . '#. I I / / I . . / / I I I I I I , \----- - ) / I ~ ~ t ~ ~ ~ / ~~I ~~ ) I I - t -- I- f J-- '- // / .....-- /' / .... _ _ ...._ ~ J \-: I " )./ I __"_ ~~u I ." ___ I .::tl---- _ --r --- /1 ~ ~ .- .'-- ~ --L --- -- / I / / jt I I ( I I I / tl I / / / I ( I / / " ~ -I ~' - ~: :g. ",--., " I J , , i f I I \ \ \ , \ \ , ~'i~;' ... ~~f. 0.\ ...r. "li. g;!i ... 'k' - > o EOR~ . , ,...,---- }:, ./i .,' :. e 1~ 13 .L/~ . ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 26, 1992 7.B.12. MEE T ING DATE : ITEM NUMBER: SUBJECT= Conveyance of Easements to Virginia Electric and Power Company COUNTY ADMINISTRATOR'S COMMENTS: R~ fl~~ SUMMARY OF INFORMATION; Staff requests the Board to authorize the Chairman of the Board and the County Administrator to execute two easement agreements wi th Virginia Electric and Power Company i (1) to install buried cable and (2) to install overhead cable to upgrade service. at the Chesterfield County Airport and Industrial Park. The locations have been approved by the Director of Aviation Services. RECOMMENDATION: .' Authorize the Chairman of the Board and the County Administrator to execute two easement agreements with the Virginia Electric and Power . Company to upgrade service at the Chesterfield County Airport and Industrial Park, subject to Federal Aviation Administration and Virginia Department of Aviation approval. DISTRICT: Dale PREPARED ~ ,# ~ (JJL~ ATTACHMENTS: YES pt' John w. l:Iarmon Property Mgmt. Supervisor Right of Way Division Department of Utilities NO [] SIGNATURE: ~ COUNTY ADMINISTRATOR 00 BOS-S891 . ~:\-.j VICINITY SKETCH NTS TO VIRG INIA ELECTRIC .': If 2 *- ~ CII ~ rNG HIllS -r- n~ . ?':"' S" fJ'Q nu (; ~ !.:'... .:._.,.'.~'....t ,r . :'/ -- ..,,:.. I . ~. f' ~ ~ I . ~. .. ~. ~ ~ ~ ' ,~) \\:':'1 'dO , <Fi.','i-:,~~~ . ,:<'~ ~ .- '.;' 1 '~If'. - :. t.,'. ;;-a..J' . I:. :.. :: : _.-.: .':.,. ';;: ..JII j 1 .. C Ii( l '., VI I r \ I ..~ " :"-i;~, ?~~q;~~>vm\i~ ,,':>\ '" if 3:1 ~l Juve Oar ....~ ':".'~ /'- :.....' >..' l"':,'~ r r~._.. : < ;... ~.' :..,:' ~:. _~. ..:~ r-~':' ,~ ,.. ' " ',' ," ,. ..,~", ,'".,.. ~ :"'~ i':':' .;: .: .( ;: ,,' ~f-" -':-, )f:1{;:::,: ::,,', :,': / '~, :;:::,::1 " I ~ ... . I r Ir ~. I I ~ : ~ ~ , I : . ~ .' .,.. . '. I 1 \'.,.:~ 1 . '. , .....: : . ~ r I I I .. ~ r r - " I ..-1 00 109 .. I..' COR HI I I I I rL ,i)'~ tOll' ~{ ~ c.He~\elZ.f,e:LD AI ef'oe.-r ~ ~ C,HE.Si"'E2Fl a.D Co L>"";T'/ f"J.1St'IN{., RVN~A y J Legend - - - Location Of Boundary Unes Of Right-Of.Way InIIOIMA POIftJl( Plat To Accompany Right-Ot-Way Agreement Vi rg ~n ia Eiect ric and Power Com p an y . District C J1E5/lEe.F"IELD P)bE :3 OF 4- District - T 6... F'l JFI i ~ 06..:;..... ~rt County~ 51 a Ie DALe a IIEsrELJ:IEU> VA Office P1at Number CHf;"~"'e2:FlaD !)I~cr DI- D':"" 001/2 Estimate Number Grid Number 7-IO~-oo384- L.2~-+~ Date By No. 97558030 COR HS c..H EST E R FIE L D A I R PD R i OWN'Jt: ~HESTUF'eLC COONTY # g; ~ ~ ~ Legend - - - Locatjon Of Boundary Lines Of Right-Ot-Way Q\ 1...\ ~~ rf lv'lftrEP I~E ~ ( I(r 10j . Plat To Accompany Right-Ot-Way Agreement Virg i nia E!ectrk and Power Company HIlI rJJl&' ,..,.1111 District tH ESTER.F I E Lt> ~ 4 "'4- Distrtct-~"~ I~t t~tJ qvi,-,,",~f I County~ Srate AL-E eHESlEfFIEL.D VA Office P!at Number ~HESTaFlEl-D 0.5T 1/2- Estimat e Num ber 07-lo~- Date ~HE5TEeFIELD AlePDIZ-/ D~~ E2-: l! HE~~aF'ELD COU1-J'rY Legend - - - Locatton Of Boundary Lines Of Aight.Of.Way . ~Q . ' , o - kiP - 4~ #. . . Plat To Accompany Right-Of- Way Agreement .. .....1IDt1!Ml Virginia Electric and Power Com pany District C HE51"EU= lELD No.. 91556030 a.b lit ", (!H~fu) VA,e ?tat Number -- - 1-001/3 r~ Office Date ( /'-1, .. ... I .... 7, i3 , / B . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 26, 1992 7.B.13. ITEM NUMBER: SUBJECT; Amend by Consent the following Contracts by Developers COUNTY ADMINISTRATOR1 S COMMENTS: R eGO tftAkI4t J 11ft ()rf~ SUMMARY OF INFORMATION: Staff requests that the Board approve contracts S88-128D, S88-141D, and W88-246D the Centerpointe Development. an amendment to for a portion of BACKGROUND: The fOllowing water and sewer contracts were previously executed by the County Administrator several years ago and approved by. the Board. The Developer, Centerpointe Associates, Limited Partnership, has dissolved and the Attorney representing the property has requested that all of the Developer t s rights 1 ti tIe and interest in, to and under sewer contracts S88-128D, 588-141D and water contract W88-246D be assigned to L. F . Loree, I I I and Norwood H. Davis, as Trustees of the Goodwin Children's Trust under that certain Irrevocable Trust Agreement, dated Nqvember 12, 1986, as amended, made by William H. Goodwin, Jr. RECOMMENDATION: Staff recommends that the Board approve the amendment contracts and authorize the County Administra any necessary documents. PREPARED BY~ DISTRICT: Midlothian A ATTACHMENTS: YES. NO C SIGNATURE: ~ COUNTY ADMINISTRATOR 00 -I11III ~ r .... 4~ e e CONTRACT NUMBERS S88-128D, S88-141D, AND W88-246D . fit .. .,,:~ ; 23. CENTERPOINTE DEVELOPMENT 00 ~14 1t f; J /1 . CHESTERFIELD COUNTY BOARD OF SUPERVI SORS AGENDA MEETING DATE: February 26, 1992 ITEM NUMBER: 7.B.14. SlJB~ECT: Acceptance. of a Parcel of Land along Hull Street Road from Star Enterprise COUNTY ADMINISTRATORt S COMMENTS: R~J A~ SUMMARY OF INFORMATION: Staff requests the Board to accept the conveyance of a parcel of land containing .091 acre along Hull Street Road from Star Enterprise, and to authorize the County Administrator to execute the necessary deed. BACKGROUND: It is the policy of the County to acquire right of way whenever possible through, development to meet the ultimate road width as shown on the County' Thoroughfare Plan. The dedication of this parcel. conforms to that plan, and will decrease the right of way costs for road improvements when constructed. RECOMMENDATION: Staff recommends that the Board accept the conveyance of this parcel and authorize the County Administrator to execute the necessary deed. DISTRICT: Matoaca ATTACHMENTS: YES III NO [] PREPARED ~~. 01~~ John W. Harmon Property Mgmt. Supervisor Right of Way Division Department of Utilities SIGNATURE: c~ COUNTY ADM I NI STRATOR 00 BOs-9891 J ..'" ,... fi ~ :.a. ... 0 ~..-..; 0" I-- ~ w LaJ ...0 ~ 1.1.1 .:11 ~ ~ ;:., r3 reo "'~~ N~ -.I ,. u .-J D' ~ =:J :t t-J 3.G17,QJ2.2-5'3 ~ (t. 7:33.C.ae>.Qr;y o ~ rt).. r- IJ . L.JN ~ 1-- o ~ t, a r.n ~I ~ b ::10 c.. t'1 t a ..... ;2 ~ !3.c, 71. BU. 19;- E 11~ 7S3.582.?42 R'EVI~ED: AU G. q) lCfq l f<~VISED~ FEB. 21 t Iqq I REVI5ED: NDV. . ~ Z. J JqqO OAT E:SE.PT. 27t \9C\O DRAWN BY; K DH .e \\4 RE.[. S\ ~1 \( F\5SDC 1 I\1E5 T. M. .#:f ObZ- \0 .. 0\ .. DO - ODD - 001 LONE 0 ... 0 Ar 20.0" S 4-"- 26. ocr' E. ~ \18. ~b' ~ ~ .. as; ,....: ..Q;; I~~ 1m. ootn 'N ~=-- -~ NCfl .. " :::I: ~u STAR [NTERPR \5[5 T.M. " ~2 -Db - 01...00. 000. D\1 IDNE.D - 0* 3SQ77 9. D~ D.B 2.6 A C. DEED soot< 20~ PAQ,E IQ5"2. -fr - r- tr rJ ,., I~ It a o ~ ,." o o .... (/1 ~BD.OO. 20.00' f\J 49- 2.Cr 0.0'1 w- . c'DMtv\DNWEAl\H C.EN1ER PARKWA'{ SCALE: \., · 30' 00 '11'8 BY:S)i;R. PLAT OW:- eo. WIDE. ST RIP FOR DE..D'CATION TO CH E5TERFIE.LD CO.. VA I CLOVER '-tILL. V.\STR\CT C \-4 E. 5 T E R F ,I E. L 0 COd \J' R G , N 1 A URNltJG POINTS UNLIMITEO.1 . '5511 'STAPLES MIL.L ROAD, SU IrE-. 10'2. RICHMONO. VIRGI~I~ . '2.32.28 . (aatI)QCO!2. - 01!2.C, FAX (804)2CJ2-- 8!2.1 '5 NOOJ11 FilE NO. OD23HOI VICINITY SKETCH ~ "i\CCEPTANCE ortt PARCEL OF LAND ALONG H. STREET ROAD FROM STAR ENTERPRISE ~ SEE GIRD J4 1. MANOfRS QOU CT 2- lDCKm RIO G E CT ,rtM Fv ~.~; :"./! ~J LY fd h fit. ~~ C\~ kl ~ ~t t ~.1' 1-1.' p; h \~~ ~ o ~ lJJOO SEE GRID 08 J SAG E CREE,; CT 2 SAGECREEIl: etR 3 SAGE-BROa l( RD 4 SAGEBRC 0 I( PL 5 SAGcBROOK CT 6 SA G ewo 0 0 TRACt 1 SAGEWO-OD TERR .;..~~~~:~<~.~~~>.;y ~ ~,;..~..:. ..~;. :..-::-:.~~:.;>~ ~ .....\. ~ -. ;:!1~tf:;;~;: ..c:: 8/Cfio I/. I ~ ~1 f \.Q~"()'l~ 4f;I~~ If 00 .117 7, 6. /5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 26, 1992 ITEM NUMBER: 7.B.lS. SUBJECT: Acceptance of Two Parcels of Land from Star Enterprise COUNTY ADMINISTRATOR- S COMMENTS: R~ J;~ SUMMARY OF INFORMATION: Staff requests the Board to accept the conveyance of two parcels of land; one containing .064 acre, and one containing .013 acre along Turner Road and Hull Street Road, as shown on the attached plats from Star Enterprise, and to authorize the County Administrator to execute the necessary deed. BACKGROUND: It is the policy of the County to acquire right of way whenever. possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conform to that plan, and will decrease the right of way costs for road improvements when constructed. RECOMMENDATION: Staff recommends that the Board accept the conveyance of these parcels --. ... .and .authorize the County Administrator to execute the necessary deed. DISTRICT: Dale PREPARED <BY: . .g; -J. ef~ '-7 SIGNATURE: John W. Harmon Property Mgmt. Supervisor Right of Way Division Department of Utilities ~ ATTACHMENTS: YES II NO [] COUNTY ADMINISTRATOR 00 808-9891 ,~,}\.GCEPTANCE OF TWO VICINITY SKETCH ReELS OF LAND ALONG TUR~ ROAD AND HULL STREET ROM ST ~~ H { I TRAMPlf. FA" If 00 119 ,-s.bQ: ~ ~~. ~ lac; ";1'31>0 Au& q ,1"1'11 I ft;;V ~~~D M AV I , ,qql J< t;.Vl';'-D F ~ 8.2.1, Iqql ~EV l'5E D JA tJ. 18. Ict'll OATE:OCT. 2..2. i I qqO DRAWN BY: K 0 H SCALE: r' ~ )0' --' ~ o~ ~ ~ lJ 3, G,~11 182.. ~8 t; l t. 1G,5.~17.ee.:3 J..! 5,0,'17,017. 70 2 ~ [ t. -'<D '5}:J4 S. 6'37 Thi I property is classi fied as Zone C, an area of mini. mal flood haz ard . in accordance with F load Hazard Boundary M6'P 510035 0033 B " dared M.AR t\-\ \.b . lqqn ~ \0 ~Op\Q ~\)\C~, . 0- ~ c '\ bt. ~c:~ \I ~\~~1;.- 1?~'C.~1E.t~ ~U\.\.. ~ is\~ ' .~<<l'" ~A1. ?."' t.. '3 be fit ~ ~ t;: 0 ~ ~ UJ c:i ~ p r- I cr a: ..-: o u. pC ~I · Iw ! Sl 10: ~ .,. ~ ~ ~ il! ~ r-. ~ ~ N ~ ~:2 en L~ASEO STA1IDN~ INC. TM. # DA-O" Oz."O ~- 00 .. ODD.. 010 l.OME.D - 5-J RES t DLE O. (itA. AC. I#-- Z" 74 f> ~ FT. DEED SOOK U?"E7 PAb~ 78C, ;2 u.J ....J .-J W ~~ Wo -J1 a t-8 r. w 0,.., g Q . c:( -=- fXJ I D- C? [NO ....J Q l..J w'2 - 00 Z .q,..J 4Q P tt :2 r= I ~' ..-~ '1.~ t.'- r:J:.'O. 0 ~ 1\DN~~.O\"OO~ ~.,-. 1r0 ~D~ -ro;~ if 0 DNf(... ~ . '\ .N". 1- PLAT 0 F \5'. WI DE STRt P FOR O.~D1CA11~N TO CHESTERFIELD CO.,VA D~L.E Ol5TlUCT . . Ct-lE5TERF1ElD co.. VIR~'N\A URNI~ POINTS UNLIMITED.INC ~511 tOTAPLES MILL ROAD? SU:ITE 10-2 RICHMOND, VlRGINIA '2.32.2.8 18041262.-012' FAX .(804) 26Z.-8~ IS 00 120 NOOJ7. BY: SK R FilE NO~D07-) f.1 02. ~~ rJ" ++. ~-., . . ~"'\~. 3~ 2: LEASED STATIONS. INC. Tij ~ 040- 0'2.-0 (- oo..ooo..mo IDNED - B..3 DB H55 P~E 7fkJ - RE$(OUl.- U,,748 S51f! ...O.~4 AC. ~ u.i ....... a! c ...c 0 " ~ rL (5 W LU 2 D uJ Dl to :::t ~ t- -!J \ .' ~~ '\ 1 I,: , ~ I , P,I_ f-I ()l\l f3P\HRIE~~ -'-1\'\ =r:= () 4C} ~ [!:2.- (] !-[)C )-{][J[}-(J fjIJ Z()f'.J L::J ~~- 3 ...... I I 1 D ATE: M A V f I Iqq I f?Er'i. AUG. q J (q1( DRAWN BY: MCPJ IU . 30' BY: SKR BOOK NO~: NA SCALE: ..----:1 -.... lJ -( ~l :z \..... . r~ I -) o ..9 ""; - 0.... " ~ -"..?;., o 1IIoo..J. "_ r. -.. --\...j (g I ).. r:-J I- i"'I. ~~ ({l t == '-J -- tJ -;.J ~.. -- ....... f l !..!... ~ '/ ~j .... .C t..!-;; ;~7 (] CJ -- . I · lJJ (; 1'1 . .:j~ -i r.... - '-J UJ h :? ~r ~~ '5 :j ~: ~ .." PLAT 01= SlRIP FOR DEDICATION TO CHE.STERFIELD CO.. 'I^ DALE a"l~ICT. C)IEc,rER1=I~lD CDUMV, VA. rn TURNING POIWTS UNLIMITED. IN'- 5511 5TAPL&& MILL ROAD, ~UITE 102 RICHMOND. VIRG;INIA 25228 . C604)2G~- OI~Q : FAX{8C).4)~Gtl.8!l16 NOOVI FI LE No.OO2~H02. 00 121 ~ ... .~ BOS-9891 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 26, 1992 Addit ;on 1 · B. I ~ · MEETING DATE: ITEM NUMBER: SUBJECT: Approval of Issuance of Revenue and Refunding Bonds by the Peninsula Ports Authority of Virginia COUNTY ADMINISTRATOR'S COMMENTS: Rtl..~~~' ~~ SUMMARY OF INFORMATION; In 1985 the Peninsula Port Authority of Virginia, a governmental authority located in Newport News, issued a $20,000,000 variable rate note to finance the acquisition, construction and equipping of non-profit health care facilities located in various localities. All of the facilities. are owned by or affiliated with Riverside Healthcare Association, Inc. ("Riverside"), a non-profit corporation. Although many of the facilities are located in the Tidewater area (~, Riverside Hospital in.. Newport News), one of the facilities-the Riverside Wellness and Fitness Center-Briarwood is located in Chesterfield County. In light of the current low interest rates on bonds, Riverside desires to refinance its existing variable-rate note with fixed- rate revenue bonds. However, under the Internal Revenue Code of 1986, the governing body of each jurisdiction in which a Riverside facility is located must adopt a resolution approving the new revenue bond issue and concurring with the pre- issuance public hearing process which was conducted by the Peninsula Ports Authority and with the Authority Bond Resolution ed by the (continued) PREPARED BY~ ATTACHMENTS: YES [] 0400:133.1 NO [J SIGNAT URE : d"'&J<' COUNTY ADMINISTRATOR e - AGENDA ITEM February 26, 1992 Page 2 Authority. The attached resolution satisfies these legal requirements. The Board took similar action in 1985 to approve the issuance of the original note. It should be noted that the attached resolution does not impose any financial obligation on the County. In fact, the resolution specifically provides that the sole source of funds to pay the bonds, interest issuance costs is revenue from Riverside facilities. Recorrunendation: attached resolution. Staff recommends that the Board adopt the 0400:133.1 Attachment ~. e e Approving Issuance of the Peninsula Ports Authority of Virginia Health System Revenue and Refunding Bonds (Riverside Health System Project) Series 1992 RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY. VIRGINIA WHEREAS, the Peninsula Ports Authority of Virginia, whose principal business address is 825 Diligence Drive, Suite 114, Newport News, Virginia 23606 (the IIAuthority"), has conducted a joint public hearing, after notice, on February 19, 1992, a date within sixty (60) days prior to the date of the adoption of this Resolution, on behalf of the Authority, Gloucester County, Mathews County, Isle of Wight County, the Town of Smithfield, E~sex County, Chesterfield County, the Town of West Point, the City of Virginia Beach and the City of Newport News, on the plan of financing of Riverside Healthcare Association, Inc. (IIRiverside Healthcare"), whose principal business address-is 606 Denbigh Boulevard, Suite 601, Newport News, Virginia 23602, Riverside Hospital, Inc. (the "Hospital"), whose principal business address is 500 J. Clyde Morris Boulevard, Newport News, Virginia 23601 and certain of the affiliates of Riverside Healthcare and of the Hospital, all of which are not-for-profit Virginia corporations which are described in Section 501(0) (3) of the Internal Revenue Code of 1986, as amended (the "Code"), and exempt from tax under section 501(a) of the Code (collectively, IIRiverside") for the issuance of the Authority's Health System Revenue and Refunding Bonds in an amount not to exceed $85,000,000 (the "Bonds") to assist Riverside in (a) financing (1) the purchase of certain medical and other equipment supportive of or incidental to the health care functions of the Hospital, including, without limitation, operating room, radiology, laboratory, heart catheterization, computer and radiation therapy equipment, (2) improvements and renovations to the Hospital and (3) the construction of a three-story building to house a new energy plant and administrative offices, all to be located at or near the site of the Hospital: (b) refinancing (1) the Medical Facilities Revenue Note (Riverside Healthcare Association, Inc.) Series of 1985, issued by the Authority in 1985 in the original aggregate principal amount of $20,000,000 (the "Series 1985 Bonds"), (2) the Medical Facilities Revenue Note (Riverside Healthcare Association, Inc.) issued by the Industrial Development Authority of Gloucester County, Virqinia (the flGloucester Authority") in 1987 in the original aggregate principal amount of $12,250,000 (the "Series 1987 Bonds"), (3) the Hospital Refunding Revenue Bonds (Riverside Tappahannock Hospital) Series 1989A and the Hospital Revenue Bonds (Riverside Tappahannock Hospital) Series 1989B, issued by the Industrial Development Authority of Essex County (the IIEssex Authority") in 1989 in the original aggregate principal amounts of $7,575,000 and $3,720,000, ~.,. e - respectively (together, the "Series 1989 Bonds"), and (4) the Variable Rate Demand Revenue Bonds (Virginia Beach Convalescent Center Project) Series 1990, issued by the city of Virginia Beach Development Authority in 1990 in the original aggregate principal amount of $2,700,000 (the "Series 1990 Bonds"); ee) funding a reserve fund for the Bonds; and (d) financing certain interest costs and other expenses including issuance costs incurred in connection with the issuance of the Bonds; and WHEREAS, the Series 1985 Bonds were issued to finance, among other things, the acquisition, construction and equipping of a wellness and fitness center located at 11621 Robious Road, Midlothian, Virginia 23113, in Chesterfield County, Virqinia (the "County"), and owned by Riverside Wellness and Fitness Centers, Inc. (an affiliate of Riverside Healthcare); and WHEREAS, Section 147(f) of the Code provides that the governmental unit having jurisdiction over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds; and WHEREAS, certain of the facilities being refinanced with the proceeds of the Bonds (the "Facilities") are located in the County, and the Board of Supervisors of the County (the "Board") constitutes the highest elected governmental unit of the County; and WHEREAS, the Authority has requested the Board to ratify the public hearing and approve the issuance of the Bonds and the plan of financing to comply with section 147(f) of t~e COde; and WHEREAS, a copy of the Authority's resolution approvinq the issuance of the Bonds, subject to terms to be agreed upon, (the "Authority Resolution"), a record of the public hearing and a fiscal impact statement have been filed with the Board; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: 1. The recitals made in the first and second "WHEREAS" clauses to- this Resolution are hereby adopted as part of this Resolution. 2. The Board hereby concurs in the jo~nt public hearing held on its behalf by the Authority on February 19, 1992, and the publication of notice thereof. 3. The Board hereby concurs in the Authority Resolution adopted by the Authority on February 19, 1992, a copy of which is attached hereto. 4. The Board hereby approves the issuance of the Bonds by the Authority for the benefit of Riverside, to the extent required by Section 147(f) of the Code. - 2 - . e 5. Concurrence in the joint public hearing, concurrence in the Authority Resolution, and approval of the issuance of the Bonds and the plan of financing do not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Facilities or of Riverside, and, as required by Virginia law, the Bonds shall provide that neither the Commonwealth of Virginia nor any political subdivision thereof, including the County and the Authority, shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor by Riverside, and neither the faith and credit nor the taxing power of the Commonwealth or any political subdivision thereof, including the County and the Authority, shall be pledged thereto. 6. Pursuant to the limitations contained in Temporary Income Tax Regulations section 5f.103-2(f) (1), this Resolution shall remain in effect for a period of one year from the date of its adoption. 7. The County, including its elected representatives, officers, employees and agents, shall not be liable and hereby disclaims all liability for any damage to Riverside, direct or consequential, resulting from the Authority's failure to issue the Bonds for any reason. 8. This Resolution shall take effect immediately upon its adoption. - 3 - . e CERTIFICATE OF RESOLUTION 1. A regular meeting of the Board of supervisors of Chesterfield County, Virginia (the "Board"), was held on February 26, 1992, at which meeting the following duly elected members were present or absent: PRESENT: ABSENT: Such members constituted all of the members of the Board on the date of such meeting. 2. Attached hereto is a true and correct copy of a Resolution duly adopted at such meeting ,by the following vote: AYES: NAYS: 3. The Resolution referred to above has not been repealed, revoked, rescinded or amended but is in full force and effect on this date and constitutes the only Resolution adopted by the Board relating to the issuance by the Peninsula Ports Authority of Virginia, of its Health System Revenue and Refunding Bonds (Riverside Health system Project), Series 1992. WITNESS my hand and seal of the Board of Supervisors of Chesterfield county, Virginia, this ____ day of 1992. I Clerk, Board of Supervisors of Chesterfield County, Virginia (SEAL) - 4 - e e I~ EXHIBIT A TO BOARD RESOLUTION RESOLUTION OF THE PENINSULA PORTS AUTHORITY OF VIRGINIA AUTHORIZING THE ISSUANCE OF HEALTH SYSTEM REVENUE AND REFUNDING BONDS WHEREAS, the Peninsula Ports Authority of Virginia, a political subdivision of the Commonwealth of Virginia (the IIAuthority"), is empowered by Chapter 46 of the Acts of Assembly of 1952 of the Commonwealth of Virginia, as amended (the IIActll), to issue its revenue bonds for the purpose of assisting in the financing of the acquisition, construction, renovation and equipping of medical facilities and refinancinq such facilities in order to provide modern and efficient facilities and services for the care of the public; WHEREAS, the Authority has received a request from Riverside Healthcare Association, Inc., whose principal business address is 606 Denbigh Boulevard, suite 601, Newport News, Virginia 23602 ("Riverside Healthcare"), Riverside Hospital, Inc., whose principal business address is 500 J. Clyde Morris Boulevard, Newport News, Virginia 23601 (the "Hospital"), and certain affiliates of Riverside Healthcare and the Hospital, all of which are not-far-profit Virginia corporations which are described in Section SOl(e) (3) of the Internal Revenue Code'of 1986, as amended (the nCodell), and exempt from tax under Section SOl(a) of the Code (collectively, the "Applicanttl), requesting that the Authority issue its revenue bonds to assist the Applicant in financinq (1) the purchase of certain medical and other equipment supportive of or incidental to the health care functions of the Hospital, including, without limitation, operating room, radiology, laboratory, heart catheterization, computer and radiation therapy equipment, (2) improvements and renovations to the Hospital and (3) the construction of a three-story building to house a new energy plant and/or administrative offices (collectively, the "Projectlt); WHEREAS, the Applicant, in an appearance before the Authority by the Applicantls representative and in the application filed with the Authority, has described the benefits of the Project to the inhabitants of the City of Newport News, Virginia (the "city") and the Commonwealth of Virginia (the "commonwealth"); WHEREAS, the Applicant has also requested that the Authority issue its revenue refunding bonds to assist the Applicant in refinancing (1) the Medical Facilities Revenue Nqte (Riverside Healthcare Association, Inc.) Series of 1985, issued by the Authority in 1985 in the original aqqreqate principal amount of $20,000,000 (the "Series 1985 Bonds"), (2) the Medical Facilities Revenue Note (Riverside Healthcare Association, Inc.) issued by the Industrial Development Authority of Gloucester County, Virginia in 1987 in the original aggregate principal amount of $12,250,000 (the "Series 1987 Bonds"), (3) the Hospital Refunding Revenue Bonds (Riverside Tappahannock Hospital) Series e e "' 1989A and the Hospital Revenue Bonds (Riverside Tappahannock Hospital) Series 1989B, issued by the Industrial Development Authority of Essex County in 1989 in the original aggregate principal amounts of $7,575,000 and $3,720,000, respectively (together, the "Series 1989 Bondsll), and (4) the Variable Rate Demand Revenue Bonds (Virginia Beach Convalescent Center Project) series 1990, issued'by the City of Virginia Beach Development Authority in 1990 in the original aggregate principal amount of $2, 700 I 000 (the "Series 1990 Bonds") I the facilities finan.ced with the proceeds of the Series 1985 Bonds, the series 1987 Bonds, the Series 1989 Bonds and the Series 1990 Bonds being referred to herein as the IIRefinanced Facilities"; WHEREAS, the Project and the Refinanced Facilities have been described to the Authority, and a public hearing has been held as required by Section 147 of the Code and by the Act; WHEREAS, the Applicant has represented that the estimated cost of financing the project, refinancing the Refinanced Facilities, funding a reserve fund and paying all expenses of the issue payable from bond proceeds will require an issue of health system revenue and refunding bonds in an aggregate principal amount not to exceed $85,000,000 (the "Bonds"); WHEREAS, a judicial proceeding has been instituted pursuant to Article 6, . Chapter 5.1, Title 15.1 Qf the Code of Virqinia of 1950, as amended, in the Circuit Court of the City of Newport News, Virginia (the "Circuit Courtll) to determine the validity of the Bonds, and the Bonds will not be issued until such time as the Circuit Court has entered a decree validating the Bonds and such decree can no longer be appealed by virtue of the expiration of the appeal period or, if appealed, such decree has been affirmed; and WHEREAS, there has been presented to this meeting of the Authority the form of a Preliminary Official statement (the IIpreliminary Official statement") relating to the offering and sale of the Bonds, and a certificate of the Authority pertaining to the Preliminary Official statement and the requirements of Rule 1502-12 under the Securities Exchange Act of 1934 ("Rule lSc2-1211) with respect thereto; NOW,.THEREFORE, BE IT RESOLVED BY THE PENINSULA PORTS AUTHORITY OF VIRGINIA: 1. It is hereby found and determined that assisting the Applicant in financing the costs of the Project and refinancinq the Refinanced Facilities will help to provide modern and efficient medical facilities and services to the residents of the city and the Commonwealth, will improve the delivery of health care services to and reduce the costs to residents of the City and the Commonwealth utilizing such facilities, will bring additional revenues and employment into the City and will promote the health and welfare of the Commonwealth, the City and their citizens. The - 2 - e e Authority will not issue the Bonds until the circuit Court has entered a decree validating the Bonds and such decree can no longer be appealed by virtue of the expiration of the appeal period or, if appealed, such decree has been affirmed. 2. To induce the Applicant to acquire, construct, renovate and equip the Project in the City, the Authority hereby agrees to assist the Applicant in financing the costs of the Project by undertaking the issuance of its Bonds upon terms and conditions mutually agreeable to the Authority and the Applicant. The Authority also hereby agrees to assist the Applicant in refinancing the Refinanced Facilities by undertaking the issuance of its Bonds upon terms and conditions mutually aqreeable to the Authority and the Applicant. The amount of Bonds authorized by the Authority for purposes of financing the Project, refinancing the Refinanced Facilities, funding a reserve fund for the Bonds and paying issuance and other expenses shall not exceed $85,000,000. The Project and the Refinanced Facilities (to the extent required by law) shall be leased or sold by the Authority to the Applicant pursuant to a lease, installment sale agreement, agreement of sale, deed of assumption or similar agreement, which will provide payments to the Authority in conformity with the Act sufficient to pay the principal of, premium, if any, and interest on, the Bonds and to pay all other expenses in connection with the Project and the Refinanced Facilities. The Bonds shall be issued in form acceptable to, and pursuant to terms to be set by, the Authority, and the payment of the Bonds shall be secured by an assignment, for the benefit of the holders thereof, of the Authority.s rights to payment under such lease, installment sale agreement, agreement of sale, deed of assumption or similar agreement with respect to the Project and the Refinanced Facilities and may be additionally secured by any other collateral, agreement or ass1qnment. The Bonds may be issued in one or more series at one time or from time to time. 3. It having been represented to the Authority that it is necessary to proceed immediately with the Project, the Authority hereby agrees that the Applicant may proceed with plans for the acquisition, construction, renovation and equipping thereof; provided, however, that nothing herein shall be deemed to authorize the Applicant to obligate the'Authority without its consent in each instance to the payment of any moneys or the performance of. any acts in connection with the Project (or the Refinanced Facilities). The Authority agrees that the Applicant may be reimbursed from the proceeds of the Bonds for all expenditures and costs so incurred by it, provided such expenditures and costs are properly reimbursable under the Act and other applicable state and federal laws. 4. The Authority shall accept from or on behalf of the Applicant conveyance of title to and/or interests in the Project and the Refinanced Facilities (to the extent required by law). The officers of the Authority are hereby authorized and directed to accept and, if necessary, have filed financing statements, have - 3 - . f e - ."\. recorded a proper deed or deeds, or other instruments in connection with such conveyance and such other agreements or bills of sale as may be deemed necessary by the Applicant. If for any reason the Bonds are not issued, it is understood that the Authority shall convey such property or interests therein to or on behalf of the Applicant without cost other than the expense of preparation and recordation of such deed or deeds of conveyance or agreements or bills of sale or financing statements, all of which costs shall be paid by the Applicant. 5. At the request of the Applicant, the Authority hereby appoints Mays & Valentine, RiChmond, Virginia, as Bond Counsel to supervise the proceedings and approve the issuance of the Bonds. 6. The Authority agrees, if requested, to accept the recommendation of the Applicant with respect to the appointment of an agent or underwriter for the sale of the Bonds pursuant to terms to be mutually agreed upon. 7. All costs and expenses in connection with the financing of the costs of the Project and the refinancing of the Refinanced Facilities, including but not limited to the fees and expenses of Bond Counsel and Authority Counsel, shall be paid from the proceeds of the Bonds or funds provided by the Applicant. If for any reason the Bonds are not issued, it is understood that all such expenses shall be paid by the Applicant and that the Authority shall have no responsibility therefor. B. In adopting this resolution, the Authority intends to take "official action" toward the issuance of the Bonds being used to finance the Project within the meaning of regulations issued by the Internal Revenue Service pursuant to Sections 103 and 141 through 150 of the Code. 9. The Applicant hereby agrees to indemnify and save harmless the Authority, its offiqers, commissioners, employees and agents from and against all liabilities, obli9ations, claims, damages, penalties, losses, costs and expenses in any way connected with the Project, the Refinanced Facilities, the application submitted by the Applicant or the issuance of the Bonds. 10. Neither the Authority, including its officers, commissioners, employees and agents, nor the City shall be liable and hereby disclaim all liability to the Applicant and all other persons or entities for any damages, direct or consequential, resulting from the failure of the Authority to issue the Bonds for any reason. 11. The Applicant agrees to pay the Authority the fees set forth in the Authority's Guidelines and Procedures Manual for Tax-Exempt Revenue Bonds. - 4 - - e 12. The Authority hereby recommends that the Council of the city (the "city council") approve the issuance of the Bonds within sixty days hereof and directs the Chairman and the Secretary-Treasurer of the Authority to file with the City council this Resolution, the Fiscal Impact statement and a summary statement of the comments made at the public hearing. The Authority also hereby requests and recommends that the Boards of Supervisors of Gloucester County, Isle of Wight County, Mathews county, Essex County and Chesterfield County, the Town Councils of the Town of West Point and the Town of Smithfield and the City council of the City of virqinia Beach (collectively, the IIApproving Jurisdictionslf) each give its governmental approval to the issuance of the Bonds within sixty days hereof to the extent that the Internal Revenue Code and state law require. The Authority hereby directs the Chairman and Secretary-Treasurer of the Authority to file with the Approving Jurisdictions this Resolution, the Fiscal Impact Statement and a summary statement. of . the comments made at the public hearing. 13. The use and distribution of the Preliminary Official statement by Cain Brothers, Shattuck , Company Incorporated in substantially the form on file with the Authority and with such changes as may be consented to by the Chairman or Vice Chairman of the Authority, and the execution and delivery on this date of the Rule 15c2-12 certificate with respect thereto by the Chairman or Vice Chairman of the Authority in substantially the form on file with the Authority, are hereby authorized. 14. All other acts of the officers of the Authority which are in conformity with the purposes and intent of this Resolution and in furtherance of the issuance and sale of the Bonds, the undertaking of the Project and the refinancing of the Refinanced Facilities are hereby approved and confirmed. 15. Unless this Resolution is extended by the Authority, the Bonds authorized hereunder shall be issued within one (1) year from the date hereof. 16. This Resolution shall take effect immediately upon its adoption; provided, however, that the issuance of the Bonds is in all events conditioned upon the approval thereof by the City Council and the Approving Jurisdictions as required by applicable law and re9ula~ions and the entry of a decree by the Circuit Court validating the Bonds and the expiration of the appeal period or affirmation of such decree as described in paragraph 1 hereof. ADOPTED: February 19, 1992 - 5 - e e l:_ CERTIFICATE I, the undersigned Secretary/Treasurer of the Peninsula Ports Authority of Virginia (the "Authority") hereby certify that the foregoinq is a true, correct and complete copy of the Resolution duly adopted by the affirmative vote of not less than five (5) of the Commissioners of the Peninsula Ports Authority of Virginia present and voting at a meeting duly called and held on February 19, 1992, all in accordance with law, and that such Resolution has not been repealed, revoked or rescinded but is in full force and effect on the date hereof. )~~ tI WITNESS my hand and the seal of the Authority this l~'~ day of February, 1992. By Secreta PENINSU VIRGINIA ~ :;;;kL, ~ /Treasurer PORTS AUTHORITY OF .. 6 - e e Exhibit B to Board Resolution EX~RPT OF MINUTBS MINUTES PENINSULA PORTS AUTHORITY OF VIRGINIA FEBRUARY 19, 1992 , KING JAMBS MOTOR HOTEL~ QUEEN ANNE ROOM, NEWPORT NEWS PRESENT: Erwin B. Drucker, J . Elmore Eubenk, Jr. , S . Frear Hawkins, II, Bernard 1\. Morewi tz, William V. Reese, William M. Martin, III, Julius A. ttBud tp Denton, 1 II, Brent D. Sheffler, Kelly A. Deal ABSENT: Gary W. Fitzgerald, O~ Kennedy Forbes, Jr., William W. Hemenway, III, Lloyd O. Morris GUESTS: Florence Kingston, City of Newport News Tricia Wilson, City of Newport News Steve Mallon, City of Hampton Katherine 01 Neal, Vj.rgin1a Port Authori ty Steve Johnson~ Maya and Valentine John McDonough, Riverside Healthcare Stuart Flemming, Property Tax Abatement ASsociat1on Frederick Gann, ~ewport News Taxpayers Association David Ress, Daily Press Harry New Call to Order The meeting was called to order at 1:25 p.m. Chairman Morewitz welcomed Commissioners and guests. New Business - Riverside Health System Project lRiverside HeelthcBre Associ8t1on~ Inc~ Mr. Brent D. Sheffler advised the Commissioners tllat Riverside Healthcare Association, Inc., Riversida Hospital, Inc. and certain of their affiliates (the "Rivers1.de Health Sys"te.'T\") are requesting that the Authority approve an Inducement Reso~ution for the issuance of Revenue Bonds in an amount not to exceed $26 million to finance the acquisi~1on of certain medical and support equipment, improvements and renovations to hospital facilities,. and the construction Of a new three-story energy plant. This project is to be located on property owned by the applicant at 500 J. Clyde Morris Boulevard in Newport News, Virginia. Additionally, the applicant requests that the Authority issue Refunding Bonds to refinance certain outstanding bond iSSUQS in an amount not to exceed $59 million. Mr. Sheffler reminded the Commissioners that the Peninsula Ports Authority of Virginia approved a Resolution on December 11,. 1991 authorizing the institution of a Validation Proceeding to give legali ty to the issuance of bOnds by the Authority to refinance bonds issued by othe~ Authorities. He e e PPAV MEETING MINUTES -2- FEBRUARY 19, 1992 stated that the Circuit Court of the City of Newport News held the validation hearing on February 18, 1992 and the judge issued a decree upholding and authorizing the issuance of the requested Bonds. Mr.. Sheffler mentioned that the $19.03 million bond approved by the Peninsula Ports Authority of Virginia in 1991 is not among the bonds being refinanced. Mr. Sheffler steted that this project will pOsitively impact the economic development of the Peninsula. The proposed project will create 52 new jobs (36 skilled and semi-skilled positions and 6 unskilled jobs) and will generate $26 million in investment. He stated further that staff recommends that the Authority vote to adopt an Inducement Resolution authorizing the issuanoe of Revenue and Refunding Bonds necessary to finance those project costs in an amount not to exceed $26 million and to refinanoe outstanDing bonds in an amount not to exceed S59 million as outlined in the proposed application. In summary, Mr. Sheffler indicated that notice of this public hearing was duly advertised in the Daily Press on February 5, 1992 and February 12, 1992. He also indicated that advertisement of the Validation Proceeding was placed in the Dai1y Preas on January 31, 1992 and January 7, 1992. Mr. Steve Johnson of Mays and Valentine, Bond Counsel for Riverside Health System, requested that the Authority adopt the Resolution with respect to the issuance of bonds for Riverside Hea.l thcare Association, Inc. and its affiliates. Mr. Johnson stated that the Inducement Resolution includes a request for financing through new Revenue Bonds in an amount not to exceed $26 million, which wi11 be used to finance an energy plant, renovations to an operating room and various other areas of Riverside Regional Medical Center, end for more advanced equipment. Mr . Johnson stated further that the renovations and equipment will insure that Riverside can continue to provide the highest quality of healthcare through modern and efficent facilities and Bervices to resi~ents on the Peninsula. Mr. Johnson indicated tnat the remainder of the req'uested issue will be used to refund or refinance oertain prior tax-exempt bonds that were issued for Riverside' Healthcare Association, Inc. and its aff111ates. This refinancing and refunding is in an amount not to exceed $56 million. River8ide hopes to obtain 8 level debt service 80 that it can budget for its future needs on a more efficient basis. Riverside is requesting that the Peninsula Ports Authority of Virginia refinance bonds ~h8t were originally issued by other authorities since it is more cost effective to have one authori ty issue the refunding bonos. The refinancings are designed to lower the costs to Riverside Hea1th System and thereby hopefully enable a reduction in the coste to those who utilize the affected facilities. e e PPAV MEETING MINUTES -3- FEBRUARY 19, 1992 Mr. Johnson reiterated that the Validation Hearing was held on February 18, 1992 and the judge entered the deoree '/"81idating the requested issuance of Bonds. This dec~ee w11l become final O~ March 4, 1992 and bonds can be issued after that date. Mr. Johnson stated that 8 Preliminary Official Statement for thiS. transaction, as well as 8 bla.cklined version of the Resolution have been distributed to the Commissioners and requested that the Authori ty approve the Applioations. Mr. Johnson indicated that the Preliminary Official Statement (POS) is used to obtain indications of interests from prospective bond purohasers of what return they would desire on obligations of this type. This enables the underwriter to determine what interest rate will be Placed on this particular bond issue. Mr. Johnson stated that as noted in the POS, the Bonds have received an ,. Aa" rating from Moody's and an ItAA_" rating from Standard and POors. The bonds are being sold on the sole credit of Riverside. Mr. Johnson, on behalf of Riverside Heal th System, requested that the Peninsula Ports Authority of Virginia hold a special meeting on March 5, 1992, which 1s the date that pricing of the bonds is scheduled to occur. Mr. Johnson added that documents are expected to be approved in substantiallY fl~al form at that time. Chairman Morewitz assured Mr. Johnson that he would have a quorum present for the special meeting. Mr. William M. Martin, III~ PPAV Counsel, advised the Commissioners that this issue 1s one which involves a Series A and Series B bond issue. He advised the Commissioners that they have before them the blackline version Of the proposed Resolution whiCh is in final form. Mr. Martin distributed three insert pages to the Commissioners for plaoement in the blackline vers10n Of the POS which was attached to the Resolution. Mr. Martin discussed brie.fly the enabling legislation of PPAV in relation to hospital/medical facili~y bonOs. Chairman Morewitz welcomed comments from the pUblic regarding the proposed project for Riverside Health System and restated that due 8dver~isement of the publio hearing was made in the Daily Press on February 5 and February 12, 1992. Mr. Frederick Gann, President of Newport News Taxpayers. Association, expressed his concerns with the reduction of healthcare related costs should refinancing of 'the prior bonds Occur. i.... · e - ~ PPAV MEETING MINUTES -4- FBBRUARY 19, 1992 Mr. John McDonough of Riverside Healthcare advised Mr. Gann that the refinancing will prov1de for the elimination of Letter of Credit fees and related bank charges which amount to approximately 1% of $50 million per year. Thus, Riverside Health System, ~s a whole, will not have to expend roughly $.5 million in fees a year. This should reduce the cost Of healthcare by roughly $500,000 annually. Mr. Stuart Flemming of the Property Tax Abatement Association addressed his concerns regarding the accountab11i ty and reliability of coets associated with the project. He also expressed concerns on how healthcare coste can be reduced ~o area residents through the issuance of bonds. Mr. Flemming suggested that the- Commissioners delay the authorization of the Riverside project until more sufficient data on the project and its related costs can be obtained and rev1ewe~. Mr. Harry New had some questions regarding l.rlcoming revenues over expenses for Riversid.e Health System. ~1r. New J::'equested that the Authority review this prOject very carefully in greater detail before approving it. A motion was made by Commissioner Drucker to ddupt the Inducement Resolution for Riverside Hea1th System in the form presented to the Commissioners and 8S outlined in the proposed application and rela.ted information. The motion was secorJded by Commissioner Reese. The vote on the above motion was recorded as follo~s: Erwin 8. Drucker 3. Elmore Eubank, Jr. S. Frear Hawkins, II Bernard A. Morewitz William V. Reese AYE AYE AYE AYE AYE The motion passed unanimously with the approv..al of five (5) Commissioners. There being no further business to come before the Authority, the meeting adjourned at 2:30 p.m. ~~ ~ 00\ (.) / "".,... , _,U j)( (( ... .... _ 81, Recordi.ng Se.cretary 8OS~9891 8 f /1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 26, 1992 ITEM NUMBER: 8 e A. SUBJECT: DEFERRED Recognition of Captain willie J. Bradley, Jr. for his Service to the Crater Planning District Commission. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. Bradley was unable to be recognized by the Board at its meeting on February 12, 1992 for his service to the Crater Planning District Commission. He will be present to receive this recognition -- a pewter plate inscribed as follows: WILLIE J. BRADLEY, JR. IN RECOGNITION OF SIX YEARS OF SERVICE REPRESENTING CHESTERFIELD COUNTY ON THE CRATER PLANNING _IST~ICT COMMISSION PREPARED BY~ ATTACHMENTS; YES_ Nit iii SIGNATURE: ~ COUNTY ADMINISTRATOR 00 122 808-9891 8.t1, CHESTERFIELD COUNTY BOARD OF SUPERVI SORS AGENDA MEETING DATE: February 26, 1992 8. B. ITEM NUMBER: SUBJECT~ DEFERRED APPOINTMENTS COUNTY ADMINISTRATOR.S COMMENTS: SUMMARY OF INFORMATION: Nominations/appointments for the Solid Waste Committee were deferred from the Board meeting on February 12, 1992. The Board needs to nominate/appoint two persons from Midlothian District and one person from Clover Hill District with terms. expiring December 31, 1992. PREFMED BY~ ATTACHMENTS: YES 0 NO. SIGNATURE: ~ COUNTY ADMINISTRATOR 00 123 e C), f11 e CHESTERFIELD COUNTY. BOARD OF SUPERVISORS AGENDA REPORTS MEETING DATE: February 26, 1992 . 9.A. REPORT ON: status of General Fund Balance, Reserve for Future capital Projects, District Road and street Light Funds~.Lease Purchases, and School Board Agenda . ATTACHMENTS: YES _ NO 0 SIGNAT URE : o('~~ - COUNTY ADMINISTRATOR 00 124 It e CHESTERFIELD COUNTY GENERAL FUND BALANCE February 19, 1992 Board Meeting Date Description Amount Balance 07/01/91 FY92 Beginning Fund Balance $15,426,215 08/28/91 Loan to Midlothian Vol- unteer Fire Dept. for building addition ( 45,000) 15,381,215 10/23/91 Appropriated funds for temporary position in Planning Dept. for Riverfront Plan research contingent upon $150,000 to $250,000 match from private sector ( 50,000) 15,331,215 gfbal 00 125 Board Meeting Date 11/22/89 12/13/89 06/30/90 06/13/90 06/27/90 06/27/90 12/12/90 06/30/91 03/13/91 07/01/91 e e CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT February 19, 1992 Description Amount FY89 Excess revenue $2,119,900 FY90 Budgeted addition 1,881,500 Designation from June 30, 1989 Fund Balance 1,500,000 Purchase of land-Cogbill Road 630,000) Purchase building at 6701 West Krause Road 400,000) Budgeted addition of excess revenue 2,100,000 Purchase medical building for future library site 735,000) Funds to purchase 'land for park on Lake Chesdin f 600,000) Budgeted but not appropriated funds to purchase land for school and park sites (2,000,000) Fill dirt for cover repair at Fort Darling Landfill 180,000) Budgeted addition from FY91 revenues 4,000,000 Designated but not appropriated funds to cover construction contract for MH/MR/SA building if bonds are not sold in fall, 1991 (1,806,800) Regional Jail Authority as approved in the FY92 Adopted Budget (which will be reim- bursed) (1,000,000) Balance $2,119,900 4,001,400 5,501,400 4,871,400 4,471,400 6,571,400 5,836,400 5,236,400 3,236,400 3,056,400 7,056,400 5,249,600 4,249,600 00 128 e e OJ qt \.0 M OJ N 0 U) U \..0 M m M r-I 0 c: r-f 0'\ \.0 N l' L.{) ..a.J rtl r-I t"'- OO 0'\ r-I M M ..c: oj r-I M rl ro tJl -r-I \.D ~ r- N CO 0 Ul M \.0 0 \0 CX) H ro"d M U1 CO N L' c: OJ :J Ul \.0 ~ M N M r.x..:=> +J Q) ~ 0 0 0 0 0 0 0 U) OJ -H 0 0 0 0 0 a 0 +J Lf') l.f) to LO L.{) L.f) Z ~ Nrd .... ::J 0'\ · r-t M M M M M M r.x.. +J >--~ M rl r-I r-I r-I rl JZ..04 E-tN U) 0 0::0'\ ~ ~O'\ p.. Hrl ~ ...::I I<C .. 8m ~n til ~>- OJ M CO N C'\ 0 ~ 8:"'" 0 M ~ ............ C/lro c: 0 \.0 Z ::$ Ul rt1 ~~ rl \,,0 M ~~ rtj cO N CO ~ s:: 0 t<C ;::j 0 0 0 0 N .:( 0 Ul L.f) 0 U1 0 N ............ ~ rz.. rc1ro r-I 1"""'1 \0 rl N Z s:::: CI) E-t ::1 Ul r-I '" rl LO m U t1.I~ N qt M L1) M H ttj 0:; 8 cO c: Ul 0 0 0 0 0 0 H 0 .,-i 0 0 0 0 0 ~ 4J \.0 \..0 \.0 \.0 \.0 0::; [tJ N ...-1 LO L.{') tn LI1 lI) 0\$...1 r-I H r-I r-I rl ..=r: +J >--~ ............ ~O Z I:: ~ P... Q) 0... p::( U ~ M co N 0'\ N Ul ~ Ln M m 0 N ClJ ~ W t.{) Ln \0 Lf) \.0 nj :> Q) QJO .LO \.0 C"\ 0'\ M ~ ~I M r-I M N ............ H :>1 Z ~ ~ rc: o ~ · r-I rd E--t $..4U ~ r--t (]) r-I c: "C -r-I n:I -rl -iJ ::r: -..-I 3: U rd en r.c: ...., u ~ () ..IJ >t ~ =' Q) rd 0 +J +J E > tV 0 rl t:: Ul ~ 0 ,-f +J " :::I .,-1 Q) r-I (lj cd -..-I 0 Q ~ CJ 0 ~ ~ U 00 12.7~ . It e 08/28/91 Provide funding for improve- ments at Northern Area Landfill to allow reallocation of General Fund dollars to recycling programs 315,000) 3,934,600 08/28/91 Additional funding for Bon Air Library expansion 275,500) 3,659,100 08/28/91 Add back MH/OOR building funds which were previously deducted for construction 1,806,800 5,465,900 11/27/91 Appropriated funds for T.V. arraignment equipment but holding in reserve account until prices and all costs are confirmed 115,000) 5,350,900 rfcip 00 128 .. e e Prepared by Accounting Department January 31, 1992 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Lease Purchase Began Description Original Lease Purchase Amount Date Lease Purchase Ends Outstanding Balance 1/31/92 APPROVED AND EXECUTED 12/83 Copiers $ 30,500 8/92 $ 4,067 7/87 School Vehicles 259,500 6/92 15,314 7/87 School Telecommunications Equipment 239,046 7/92 28,358 10/87 Jail Addition 245,385 12/01 191,836 Data Processing 1,839,219 1,437,848 Hwnan Services 4,489,377 3,509,668 Courts Building 16~796~O19 13~130.648 23,370,000 18,270,000 6/88 800 MHz Equip~ - Rescue Squads 85,000 6/93 28,408 800 MHz Equip. - Sheriff 140,000 46,572 Fire Pumpers 264,000 88,015 Fire Station Apparatus and Furnishings 1)428,000 248,640 A T & T Phone Equip~ 946,400 305,486 Filing System... Treasurer 40,000 9,014 (Unallocated) 83~600 0 2,987,000 726,135 00 129 e e Date Original Date Lease Lease Lease Outstanding Purchase Purchase Purchase Balance Began Descriptions Amount Ends 1/31/92 10/88 School Copier $ 21,600 9/93 $ 8,781 12/88 Airport State Police Hangar Additions 128,800 106,349 and County Warehouse 331.200 12/00 273~470 460,000 379,819 3/89 Geographic Information System (I1GISII) - Automated Mapping System 3,095,000 1/98 3,095,000 8/89 Data Processing Equipment 183,430 8/92 28,055 12/89 Data Processing Equipment 2,015,570 1/95 991,827 10/90 Mental Health, Mental Retardation and Substance Abuse Computer Equipment 96.500 7/93 50..161 TOTAL APPROVED AND EXECUTED $32,758,146 $23,597,517 PENDING APPROVAL AND/OR EXECUTION None J c:caplease.doc 00 130. ~ . ,e e CHESTERFIELD COUNTY PUBLIC SCHOOL CHESTERFIELD, VIRGINIA The Public Meeting Room 9901 Lori Road . Chesterfield, Virginia 23832 February 25, 1992 7:30 p.m. SCHOOL BOARD MEMBERS . Jean P. Copeland~Chairmant Matoaca Timothy Carter Brown-Y1ce-Cha1rman, Midloth1an . John A. Cardea, M.D., Clover Hill Elizabeth B. Davis, Dale Marshall W. Trammell, Jr., Bermuda Thomas R. Fulghum, Superintendent AGENDA 5:30 P.M. CURRICULUM COUNCIL DINNER - BIRD HIGH SCHOOL 7:30 P.M. REGULAR MEETING TO BE HELD AT THE PUBLIC MEETING ROOM A. Call to Order, Roll Call, Flag Salute - Mrs. Copeland, presiding 8. Acceptance of.Minutes February 4, 1992 (Work Session on Budget) February 6, 1992 (Work Session on Budget) February 11, 1992 (Regular Meeting) February 13, 1992 (Work Session on Budget) February 17, 1992 (Work Session on Budget) c. Agenda Approval D. Awards and Recognitions #80 Recogn1~ing the Robious Middle School Shadowing Program E. Superintendent's Report #76 Capital Projects Status Report Projects, Close Out Report - Construction Control Corporation #78 Gifted Education Advisory Committee Report #79 January. 1992 Enrollment Update 00 131 .. . e e F. Action Items 1. Consent Agenda G. Non-Agenda Items H. Discussion Agenda. (No public testimony will be accepted on discussion agenda items.) I. Announcements, Communications, School Board Comments J. Executive Session (personnel, legal, land/property acquisition, discipline) K. Adjournment General Information The Chesterfield School Board meets on the second and fourth Tuesday of each month with the excepti.on of July when it meets on the second Tuesday, August when ; t meets on the Fourth Tuesday, November when it meets on the second Tuesday, and December when it meets on the second Tuesday. The first meeting of each month begins at 5:00 p.m.; the second meeting of the month starts at 7:30 p.m. All meetings are open to the public and are held in the Public Meeting Room, 9901 Lori Road, Chesterfield, Virginia. If the place or time is changed, the public will be notified. Following is the procedure by which the public may speak before the school Board at any of the above meetings: ' 1. Person s wi sh ; ng to be he a rd on act i on ; ,terns must not i fy the Superintendent's office by 2:00 p.m. on the day of the meeting. 2. Persons who have requested to offer public testimony will be heard when each item is considered. 3. Persons to be heard on non-agenda items will be heard during the specified section of the meeting. 4. It is requested that an individual conduct hi~/her presentation in three mi nutes; represent at 1 yes of a group may speak for fi ve minutes. s. Public delegations. Public delegations or their representatives are required to submit in writing their request-.for hearing and their proposals to the Superintendent at least five days prior to the meeting at which they wish to be heard. 2 00 13;2 e 9,/3. e CHESTERFIELD COUNTY BOARD OF SUPERVI SORS AGENDA REPORTS MEETING DATE: February 26, 1992 . 9.B. REPORT ON: Roads .Accepted into the state Secondary System ATTACHMENTS: YES M NO 0 SIGNATURE: <;{tJL COUNTY ADMINISTRATOR .. . .... ,e e RA V D. PETHTEL COM MISS ION E R DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMONDj 23219 February 5, 1992 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P.O.. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated February 28, 1990, the following additions to the Secondary System of Chesterfield county are hereby approved, effective January 6, 1992. ADDITIONS LENGTH SAGEWOOD - PHASE 3 AND 4 Route 2972 .(Sagewood Road) - From 0.0.2 mile Northeast Route 3218 to Route 3852 0.08 Mi Route 3852 (Sagebrook Road) - From 0.15 mile Northeast Route 2972 to 0.28 mile Southeast Route 2972 0.43 Mi Route 3853 (Sagecreek Court) - From Route 3852 to 0.04 mile North Route 3852 0.04 Mi Route 3854 (Sagecreek Circle) - From Route 3852 to 0.03 mile South Route 3852 0.03 Mi Route 3855 (Sagebrook Court) - From Route 3852 to 0.04 mile South Route 3852 0.04 Mi Route 3856 (Sagebrook Place) - From Route 3852 to 0.05 mile South Route 3852 0.05 Mi Sincerely, ~tif~~ , commissioner 00 134 TRANSPORTATION FOR THE 21ST CENTURY :1: ~ e e RAY D. PETHTEL COM MISSION E R < (rP; -- . (0' -:, ~~ ~ -;1?(..".X,b COMMONWEALTH of VIRGINI .~ 'f:~;F'&~~:,\ A ^\i .c::~.~ ~ :~ ~GJ ~OC'6l81 L\ g\~" ~ It ~~..... DEPARTMENT OF TRANSPORTATION '401 EAST BROAD STR EET RtCHMOND. 23219 February 5, 1992 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield p~ O~ Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolutions dated May 8 ~ 1991, the following additions to the Secondary System of Chesterfield County are hereby approved, effective January 6, 1992. ADDITIONS LENGTH SPRING TRACE SECTION C Route 4719 (Pointer Ridge Road) - From O~Ol mile North Route 4718 to Route 4721 O~08 Mi SPRING TRACE ~ SECTION 0 Route 4719 (Pointer Ridge Road) ~ From Route 4721 to O~06 mile North Route 4721 O~06 Hi Route 4721 (Pointer Ridge Terrace) - From Route 4719 to 0#07 mile Northwest Route 4719 0.07 Mi Sincerely, 1:r~e~ Commissioner 00 135.0 TRANSPORTATION FOR THE 21 ST CENTURY tit . RAY D. PETHTEL COM MISS ION ER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RlCHMOND. 23219 ~~031-7< ~q, ~...- ~" (..... 6"- . ~j; . .~ ~ F~." . ,..... c5" ~ (; '7.'.'~).:' ~ f>~~"v~~"\~." v lQ ~.~~':::\ ~~C> rfJ , ~ /<?R~~S"t~?~..:~~.~ ~~~) ~ N ~\.~ ~~~'\;'~ 't ~'\,- ~ &:- \" 0 tt"\ :r~f ..;fb~~ "\;)~ ...... ~ "';~ ~ L:" ~ ~ ~ <--.\ i\7 ~ ~ ~ '0' 6lS1 a g\, g.\ COMMONWEALTH of VIRGINI February 5, 1992 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield p~ O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated January- 9, 1991, the following additions to the Secondary System of Chesterfield County are hereby approved, effective January 6, 1992. ADDITIONS LENGTH CEDAR CLIFF - SECTIONS 1 AND 2 Route 4939 (Cedar Cliff Road) - From Route 4943 to 0.52 mile West Route 4943 O~52 Mi Route 4940 (Cedar Cliff Court) - From Route 4939 to O~03 mile Southwest Route 4939 0.03 Mi Route 4941 (Cedar Cliff Terrace) - From Route 4939 to 0.07 mile Southeast Route 4939 O~07 Mi Route 4942 (Hickory Glen Road) - From Route 4939 to 0.03 mile North Route 4939 0.03 Mi Route 4943 (Cedar Cliff Drive) - From Route 4939 to Route 4930 0.05 MI Sincerely, ; - FtkJ 4J fJai:tz- R6 D. Pethtel Commissioner 00 136 TRANSPORTATION FOR THE 21 ST CENTURY e e COMMONWEALTH of VIRGINIA RAY O. PETHTEL COMMISSlON E R DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STR E ET RICHMOND. 23219 .February 5, 1992 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As reques ted in your reso lutions dated May 8, 1991, the fa llowing addi tions to the Secondary System of Chesterfield County are hereby approved, effective January 6, 1992. ADDITIONS COBBLE GLEN ~oute 4932 (Twin Cedars Road) 'Southwest, Route 4930 ~ ... LENGTH From Route 4930 to 0.16 mile 0.16 Mi Route 4935 (Cobble Glen Court) North Route 4932 From Route 4932 to 0.09 mile 0.09 Hi FOXWOOD Route 4933 (Foxwood Road) - From Route 4932 to 0.21 mile Southwest Route 4932 0.21 Mi TWIN CEDARS AND A PORTION OF CEDAR CLIFF - SECTION 2 Route 4932 (Twin Cedars Road) - From 0.16 mile Southwest Route 4930 to 0.38 mile West Route 4930 0.22 Mi Route 4936 (Twin Cedars Terrace) - From Route 4932 to 0.04 mile South Route 4932 O~04 Mi Route 4937 (Twin Cliffs Lane) .~From Route 4932 to Route 4939 (Cedar Cliff Road) 0.10 Mi Route 4938 (Twin Cedars Court) - From Route 4932 to 0.06 mile South Route 4932 0.06 Mi Sincerely, fa;wl!auL Ray D. Pethtel Commissioner TRANSPORTATION FOR THE 21 5T CENTURY 00 137 ":" e - COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMM ISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 February 13, 1992 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: .P ;~t(~~l~~~.~'~~*' 'VJ! ~ao As requested in your resolution dated June 13, 1990, the following additions to the Secondary System o~ Chesterfield Co~nty are hereby approved, effective January 6, 1992. . A"DDITIONS . r"r... GREYFIELD PLACE - SECTIONS 1 AND 2: SANDY OAK: LAUREL SPRING: PRESTON PLACE - SECTION 1 F Route 4944 (Stoney Creek Lane) ~ From Route 4930 to 0.05 mile West Route 4930 Route 4950 (Sandy Oak Road) - From Route 4930-South to Route 4930-North Route 4951 (Sandy Oak Court) - From Route 4950 to 0.04 mile South Route 4950 Route 4952 (Sandy Oak Terrace) - From Route 4950 to 0.04 mile East Route 4950 Route 4954 (Greyfield Drive) - From Route 4930 to Route 1559 Route 4954 (Laurel Spring Road) - From Route 4930 to 0.12 mile South Route 4930 . Route ~955 (Laurel Spring Court) - From Route 4954 to 0.13 mile Southwest Route 4954 Route 4956 (Greyfield Place) - From Route 4954 to O~04 mile West Route 4954 Route 4957 (Stoney Creek Court) - From Route 4930 to 0.04 mile Northwest Route 4930 TRANSPORTATION FOR THE 21 ST CENTURY LENGTH. 0.05 Mi 0.37 Mi O~04 Mi O~04 Mi 0.20 Mi 0.12 Mi 0.13 Mi O~04 Mi 0.04 Mi 00 138 . . Board of Supervisors February 13, 1992 Page 2 Route 4958 (Stoney Creek Terrace) - From Route 4930 to 0.04 mile Southeast Route 4930 O~04 Mi Route 4930 (Stoney Creek Parkway) - From Route 144 to O~Ol mile Southeast Route 4950-South O~57 Mi Sincerely, ~t;:!~ Commissioner 00 139 . e Secondary System Additions Chesterfield County COMMONWEALTH of VIRGINIA RAY D. PETHTEL COM MISSION ER DEPARTMENT OF TRANSPORTATION 1401 EAST SR QAD STR EET RICHMOND, 23219 February 5, 1992 Board of Supervisors County of Chesterfield P. o~ Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As req~ested in your resolutions dated July 25, 1990 and March 27, 1991, the following addi tions to the Secondary System of Chesterfield County are hereby approved, effective January 10, 1992~ ADDITIONS LENGTH OAK SPRINGS Route 2954 (Huntgate Woods Road) ~ From 0.01 mile West Route 4650 to 0.45 mile West Route 4650 O~44 Mi ROCK HARBOUR Route 4328 (Rock Harbour Road) - From Route 3600 to 0.55 mile Northwest Route 3600 0.55 Mi Sincerely, t jfl. fJdIdzt Rj D. Pethtel COIIUl1issioner 00 140 TRANSPORTATION FOR THE 21 ST CENTURY e e February 5, 1992 COMMONWEALTH of VIRGINI RAY D. PETHTEL COM Ml SSIONEA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 Secondary System Addition Chesterfield County Board of Supervisors County of Chesterfield p~ O~ Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated March 27, 1991, the following addition to the Secondary System of Chesterfield County is hereby approved, effective January 10, 1992~ ADDITION LENGTH BERMUDA INDUSTRIAL PARK Route 975 (Battery Dantzler Road) - From Route 785 to O~15 mile West Route 785 O~15 Mi Sincerely, & ;JaUIt R':1 D~ethtel Commissioner 00 141 TRANSPORTATtQN FOR THE 21 ST CENTURY e e ~ . .. , COMMONWEALTH of VIRGINIA. RAY D. PETHTEL COMMISStON ER DEPARTMENT OF TRANSPORTATION 1401 EAST BR QAD STREET RICHMOND, 23219 February 13, 1992 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfieldt VA 23832 MEMBERS OF THE BOARD: , ''\9~ ,\'0 ~~~ .:\ '2" "'~ \.~ J;o . t\~ ~ ~ . ~,.. ~~"'~t., ~ ~. 'i8~~ - ,,(, '-, ~ ~ ~~~~R~' G ~ - ~~~.~).;..\\~~ 0" q,. 6' "CU ~ / ~991?t"t\ As requested in your resolution dated April 25, 1990, the following additions to the Secondary System of Chesterfield County are hereby approved, effective January 10, 1992~ ADDITIONS HEATHERIDGE - SECTION 5 Route 1825 (Marbleridge Road) - From 0.03 mile West Route 1421 to 0.17 mile West Route 1421 Route 3271 (Royal Cresent Drive) - From 0.04 mile North Route 3272 to Route 3268 Route 3268 (Royal Cresent Way) - From O~04 mile West Route 3271 to 0.07 mile East Route 3271 Sincerely, jJt~. p~:::Z Commissioner TRANSPORTATION FOR THE 21 ST CENTURY LENGTH O~14 Mi 0.05 Mi 0.11 Mi 00 14'2 e e COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMM ISS,ON ER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RJCHMONDI23219 February 12, 1992 Secondary System Additions Chesterfield County Board of Supervisor~s County of Chesterfield. P. O~ Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated July 26, 1989, the following additions to the Secondary System of Chesterfield County are hereby approved, effective January 10, 1992~ ADDITIONS LENGTH GATES MILL Route 4309 (Gates Mill Road) - From Route 3600 to 0.21 mile Northwest Route 3600 0.21 Mi Route 4313 (Gates Mill Court) - From Route 4309 to O~12 mile North Route 4309 0.12 Mi Route 4314 (Gates Mill Place) - From O~08 mile South Route 4309 to 0.08 mile North Route 4309 0.16 Mi Sincerely, laz!f..~~ Commissioner 00 143 TRANSPORTATION FOR THE 21 ST CENTURY e e COMMONWEALTH of VIRGI RAY D. PETHTEL COM MISSIONER Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: DEPARTMENT OF TRANSPORTATION '401 EAST BROAD STR E ET RICHMOND, 23219 February 13, 1992 Secondary System Addition Chesterfield County As requested in your resolution dated February 22, 1989, the following addition to the Secondary System of Chesterfield County is hereby approved, effective January 10, 1992. ADDITION LENGTH STONEHENGE - SECTION J Route 2575 (Rothburg Drive) - From 0.03 mile Northeast Route 2561 to 0.04 mile Northeast Route 2561 Sincerely, "f~;j), /~ Ray D. Pethtel Commissioner TRANSPORTATION FOR THE 21 ST CENTURY . O. 01 Mi 00 144 ',.~., \ It e February 5, 1992 COMMONWEALTH of VIRGINIA RAY D. PETHTEL COM MISSION E R DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STA E ET RICHMOND, 23219 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield p ~. o. Box 40 Chesterfield, VA 23832 .MEMBERS OF THE BOARD: As requested in your resolutions dated August 28, 1991 and September 11, 1991t the following additions to the Secondary System of Chesterfield County are hereb~ approved, effective January 15, 1992~ ADDITIONS.. . .1. LENGTH,. "" .. ~.: .. ~ ..:;- . ., ~. SANDSTONE RIDGE Route 5000 (Sandstone Ridge Road) From Route 4337 to 0.28 mile Southwest.Route.4337 . 0.28 Hi Route 5001 (Sandstone Ridge ,Court) From Route 5000 to 0.05 mile Northwest Route 5000 O~05 Mi Route 5002 (Sandstone Ridge Terrace) - From Route 5000 to O~13 mile South Route 5000 0.13 Mi CHESTNUT BLUFF Route 5000 (Chestnut Bluff Road) - From Route 4337 to 0.32 mile North Route 4337 0.32 Mi Route 5003 (Orchard Grove Drive) - From Route 5000 to 0.02 mile Northwest Route 5000 0.02 Mi Route 5004 (Chestnut Bluff Terrace) ~ From Route 5000 to O~16 mile North Route 5000 ..- 0 ~ 16 Mi Route 5005 (Chestnut Bluff Place) - From Route 5000 to 0.09 mile North Route 5000 0 ~ 09.~.Mi ORCHARD GROVE ., . ~. Route 5003 (Orchard Grove Drive) - From Route 5006 to O~lO .mile Southeast Route 5006 0.10 Mi TRANSPORTATION FOR THE 21 ST CENTURY no 146 .}.~ .M Board of Supervisors February 5, ,1992 Page 2 II e Route 5006 (Orchard Grove Lane) - From Route 4337 to 0.15 mile Northeast Route 4337 Route 5007 (Orchard Grove Court) - From Route 5006 to 0.05 mile , Southeast Route 5006 Sincerely; .If ~j{} AtUd. ^:7~. Pethtel Commissioner 0.15 Mi 0.05 Mi 00 146 e e (hgf? ;/\'},~ ~~l di :\'>" ~}~ ~\ i; r.tl,: ~(i ~.~"' J A :;:! ~ j;,;) - /'; ~ -'.' . t I' '(1:, - :r ]. i J' ~ )/1 / "'I CO~!A10N':::;;~: of VIRGINI~~,- - \~;.~.+. ~..'. .: .... I.. 1.0 BAY D. PETlrlEL CQMMI Sf..l( JNf R OEPAnTMENT OF TRANSPORTATION 1 tlO 1 E^ST RnOAD S 1 REF. r nICHMOND, 23219 February 6, 1992 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O~ Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: ~s -- LQ~L . ~----. '~71a-"~;'"":'-, ~~.\':b- .::;~,~, ":~~.,~ \' J. .. ':~ ~,' ';. \. \ ~' .,"f . .' l ,.~ ':. .~ ~-~ , , _ '.' .?);;:,IY' As reques ted in. your resolution dated August 28, 1991, the following additions to the Secondary System of Chesterfield County are hereby approved, effective January 16,. 1992. ADDITIONS MISTY GLEN Route 3126 (Sterlingheath Drive) - From 0.03 mile Southwest Route 3125 to Route 4374 Route 3127 (White Manor Lane) - From 0.05 mile Southeast Route 3124 to Route 4374 Route 4370 (Gable Way) - From 0.03 mile Southeast Route 3124 to 0.07 mile Southeast Route 3124 Route 4374 (White Manor Court) - From Route 3126 to 0.03 mile South Route 3126 Sincerely, 4f~e~ Commissioner 1 nJ\NSPOHT A TtON Fen THE 21 S1 CE NTURY LENGTH 0.04 Mi 0.01 Hi 0.04 Mi 0.03 Mi ,00 147 ~ ~34567e /" 8~ " 0 ;t"; ~ ,. 0. . ~, .,>,. ~ ~;~i~;l~~;~i-;;~ ~ COMMONWEALTH of VIRGINIA %c' -';f'~;--" ~~Oj e.~ fO~ v C'c? ZZ L~ o~ t ..-. It e . . \ I ~~ ~I RAY D. PETHTEL COM M'SSION ER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STR E ET RICHMOND, 23219 February 6, 1992 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolutions dated October 23, 1991, the following additions to the Secondary System of Chesterfield County are hereby approved, effective January 16, 1992. ADDITIONS BRANDON - SECTION C Route 4292 (Corryville Road) - From Route 2331 to 0.09 mile Northwest Route 2331 Route 4293 (Krossridge Road) - From 0.07 mile Northwest Route 4297 to 0.03 mile Southwest Route 4292 Route 4295 (Krossridge Terrace) - From Rute 4293 to 0.04 mile Northeast Route 4293 Route~4296 (Krossridge.Court) - From Route 4293 ~to-O.07.mile Northeast Route 4293 Route 4297 (Sleepyhill Road) - From Route 4293 to Route 4298 Route 4298 (Providence Terrace) - From Route 678 to 0.11 mile South Route 678 BRANDON - SECTION E Route 4293 (Krossridge Road) - From 0.03 mile Southwest Route 4292 to 0.14 mile Southwest Route 4292 Route 4294 (Krossridge Circle) - From Route 4293 to O~04 mile Northwest Route 4293 TRANSPORTATION FOR THE 21 ST CENTURY LENGTH 0.09 Mi 0.25 Mi 0.04 Mi 0.07 Mi 0.20 Mi 0..11 Mi 0.11 Mi 0..04 Mi 00 148 .",- ;. ".." .... .. . Board of Supervisors February 6, 1992 Page 2 e e Sincerely, ~1:~ Commissioner 00 149 ., ... e COMMONWEALTH of VI~GI RAY D. PETHTEL COMM'SSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STR EET RICHMOND~ 23219 February 6, 1992 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: It As requested in your resolution dated September 11, 1991, the following addition to the Secondary System of Chesterfield County is hereby approved, effe~tive January 17) 1992. ADDITION LENGTH SADDLE HILL Route 5008 (Saddle Hill Drive) - From Route 4337 to 0.25 mile Southeast Route 4337 Sincerely, 41!p~ Commissioner TRANSPORTATION FOR THE 21ST CENTURY 0.25 Mi 00 150 ., . . e e COMMONWEALTH of VIRGINIA. RAY D. PETHTEL CQMM ISSIQNER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 ,February 6, 1992 Secondary System Additions Chesterfiel~ County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: nc:.Z128Z. 1/J-tp a,~ - ~ ,., oi}'\ I;J ...jL, .."\ \ ~ ;~~~j~~t;~~?~.~~\f'j ~ -^ i~~r ~11 5 ? ....~~1 q, ~ \j ~ fo lJiSi P! E~ 'Z\. \,-0 As requested in your resolution dated October 9, 1991, the following additions to the Secondary System of Chesterfield County are hereby approved, effective January 17, 1992. ADDITIONS BARROW PLACE - SECTION 1 Route 1244 (Barrow Place) ~ From 0.22 mile East Route 1247 to Route 1238 Route 1238 (Stonegate Road) - From 0.08 mile South Route 1239 to 0.24 mile South Route 1239 Sincerely, ~!!;;~ Commissioner .~... ... ~ . r I TRANSPORTATION FOR THE 21ST CENTURY LENGTH 0.17 Mi 0.16 Mi .00 151 e e COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMM~SS ION EA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STR EET RICHMOND1 23219 February 6, 1992 Secondary System Additions Chesterfield County Board of Supervisors County of Ches_terfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolutic;>n dated~. July 24, 1991, the following additions to the Secondary System of Chesterfield County are hereby approved, effect~ve January 17, 1992. ADDITIONS THE PARK - SECTION 2 Route 3650 (Playground Drive) - From 0.01 mile South Route 3651 to Route 3653 Route 3653 (Leisure Terrace) - From 0.03 mile West Route 3650 to 0.08 mile East Route 3650 Sincerely, fJdtf$ ~ RaY D. Pethtel Conunissioner TRANSPORTATION FOR THE 21 ST CENTURY LENGTH 0.12 Mi 0.11 Mi 00 152. . . COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMM ISSIONER Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 · MEMBERS OF THE BOARD: DEPARTMENT OF TRANSPORTATION 1401 EAST BR DAD STREET RICHMONDI23219 February 14, 1992 Secondary System Additions Chesterfield County ".... ~9 !~~1 L !:liJ;~ "~~ : ~~~',. ~',-.~:,~ ~ ti c;~; S3Y c.: ~ ~~.; 115\. '\lit As requested in your resolution dated November 13, 1991, the following additions to the Secondary System of Chesterfield County are hereby approved, effective February 7, 1992. .ADDITIONS Route 1403 (Ramona Avenue) - From Route 1405 to Maywood Street Route 4790 (~aywood Street) - From Route 1403 to Route 1420 Sincerely, It~.. t~ Commissioner TRANSPORTATION FOR THE 21ST CENTURY LENGTH 0.17 Mi 0.07 Mi ~, .J l 00 153 .~.'" Ci:' · ./ . 1, e t .e CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA REPORTS MEETING DATE: Febrllary 26. 1992 9.C. REPORT ON: Developer Water and Sewer Contracts BACKGROUND: The Board of $upervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer in which no County funds are involved. The report is submitted to the Board members so they will be aware of development utilizing pUblic water and/or sewer within their districts. SUMMARY OF INFORMATION: The following water and sewer contracts were executed by the County Administrator: 1. Contract Nwnber: Project Name: 90-0133 Sam's Club - Offsite Sewer and Water/ Sewer along Whitten Parkway Wal-Mart Stores, Inc. Dixie Contractors, Inc. Water - $41,107.00 Sewer - $76,174.08 Midlothian Developer-: Contractor: Contract Amount: District: PREPARED BY: J. E. eck, Jr. Assistant Director of Utilities ATTACHMENTS: YES 0 NO 1( SIGNATURE: ~ COUNTY ADMINISTRATOR 00 154 ," --' . ,"'i ' :.., Agenda Item February 26, 1992 Page 2 2. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: e 91-0103 Antler Ridge, section 5 at Deer Run William B. and Gene H. DuVal Bookman Construction Company Water - $54,607.50 Sewer - $84,892.50 Matoaca 00 155 ;. BOS-9891 1-3.4t . '; it /" CHESTERFIELD COUNTY BOARD OF SUPE RV I SORS AGENDA MEETING DATE: Februarv 26. .1992 13 . A. ITEM NUMBER: SUBJECT: HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS COUNTY ADMtNlSTRATOR1S COMMENTS: SUMMARY OF INFORMATION: Ms. Noreen Stoker, representing the Harrowgate Elementary School Parent-Teachers Association, has requested to address the Board regarding the delay of the air conditioning/energy conservation construction project at the School. (See attached.) PREPARED BY~ ATTACHMENTS: YES 1d NO CJ SIGNAT URE : COUN~ISTRATOR . 00 156 · t~ ~ e HARROWGA TE ELEMENTARY SCHOOL Parent-CJ'eacfiers YLssociation HARROWGATE ROAD CHESTER, VIRGINIA 23831 TO: Board of Supervisors Chesterfield County FROM: Harrowgate Elementary PTA Executive Committee (adopted: February 10, 1992) SUBJECT: Delay of the AC/EC Construction Project Harrowgate Elementary is a school, 33 years old, suffering from "physical distress" while trapped in a bureaucratic maze of red tape and budget restraints. The delay of the AC/EC Construction Project, approved in the 1988 Bond Referendum, eliminates the resources needed to address our mounting physical_problems. Our roof is in dire need of repair. It has been patched and ( repaired beyond cost effective reason, and is presently a detriment to the health and safety of our teachers and children, who must work under it daily. It is necessary to use buckets and move desks, in order to keep everyone dry. Personal items and work are destroyed each time we experience rain. More extensive damage occurs on weekends, when no one is there to move expensive equip- ment and important work out of harm's way. More importantly, however, we are deeply concerned that the water hitting the floors, desks, and clothing of students in our classrooms, contain elements of aesbestos picked up from the insulation resting between our roof and ceiling. (We presently carry a Class II Aesbestos Rating.) Once the rainwater evaporates, we question the level of aesbestos particles released into the rooms throughout the school. Levels that are not checked nor monitored by the County. The school system has been attentive in attempting to meet our needs, by repairing the roof, but it is a losing battle. Good money thrown at a problem that is larger in scope than just IJrepair". A band-aid on a broken arm, if you will, with no lasting results. Mr. FU~,hum, our School Superintendent, has indicated that it would be less than prudent for him to provide funds for a new roof at this time, knowing that costs may be duplicated when the AC/EC work is accomplished. Another major concern is that the main interior of the school has not been painted since 1978--14 years! This also is tied up in the AC/EC Project, and will not be addressed until the funds for this project are released. This is a health issue for us, as we know lead paint was not banned for use in schools until 1978, and we are very concerned about lead dust and chippings that are in the school at this time. 00 157 .... I e :::::: HARROWGATE ELEMENTARY SCHOOL :!::.!: HARROWGATE ROAD CHESTER, VIRGINIA 23831 ~. A quality education that is equal for all students is the goal n }} for Chesterfield County Schools. Special needs at individual schools :~t~; ii'li often makes this task of lIequality" difficult to achieve, but at :iii:': ~ the very least we should be able to provide an equal learning ~ ~~~~. ~~~~ ;.:"~: Henvironmentlf for all our students. .:'.":. & * .'~:r:~:. :.:'~~~ @ S ~~~~~~~ ~~~;~: I when ~~:~~:: ~~: r~o~~::i~~,d::l~:~eW~~~ ~~:b~:a~e~~~r~~m~~ity I I ~~~~~~:~~~~~~~~~~~~;~~~~~~~~~~~~~i~~~~~i~~~~~~~~~~~;l~~~:~~~~:o~t I their time or efforts. Our classification as an at-risk school would indicate that these children can least afford this loss of classroom time. Therefore, we request the Board of Supervisors allocate the funding for the AC/EC Project for Harrowgate Elementary School. This is an issue that will not go away, nor will there ever be a good time to budget for it. It requires your immediate attention ~~~ ~~:~~ o to provide for the health and safety of county teachers and if ~::~::. ~:~::~ o children, while being cost conscious and effective with county % m funds. M ~~~ ~.~.~ ~~.:~ ~~~.. ~~~:: ~::::; -~:~:.; I':.~ .:. .~-~:I ~:~-: I I I Respectfully Submitted, I % February 19, 1992 @ :~~:::~: ~:::;::~ % :ffi .~:'~., ~I:.~.:- I cc: County Administrator, Mr. Ramsey; Board of Supervisors: I m Mr. Daniel, Chairman; Mr. Warren, Mr. McHale, Mr. Colbert, ill W Mr. Barber~ School Board: Mrs. Copeland, Chairman, N W Mr. Trammell, Ms. Davis, Mr. Brown, Dr. Cardea; Principal, B ~:':-. I-:~~:. M Harrowgate Elementary School, Dr. McDorman~ Assistant @ I Principal Harrowgate Elementary School, Mr. G. McCrum; I m Harrowgate Elementary PTA File. ~ $ * W E I 00 158 I j,i:i.;::\),,,,,:,:)::o::::;:::::::/,:,:,,,,,:;:<:::::,::>::::,:\::::::::::}::;::',::",::::;:::::""'{::)'>';:;:;:,::::,}:,::,::}:,:,,:{:,::,::::::,,:::{::::,,:>:;::}::,{"':':'::;:'.;:::':)'::"::::':\ ':)::}:/"::':::::':::'::':,'",,::""::::>>,::::::::;}::::'::;':';::':}:{:::::::::::::::}::::}:::::::::':,:;:'::':':::::::::::::':}:{:'{')':::':i<:}'{({::,\:;:::::,,:::'::"::':}::::::::,:::,::,,:::::?' ':::""il! 'A Gh6st6rfi61.Co. Goul\Gil of .A/PTSA's RESOLUT I ON AIR-CONDITIONING/ENERGY CONSERVATION FOR HARROWGA TE, GRANGE HALL, HEN I NG , AND WATKINS ELEMENTARY SCHOOLS WHEREAS, The Virginia PTA has its objective the promotion of the welfare of children and youth in home, school, community, and place of worship; and WHEREAS, The Virginia PTA also has as its objective securing for all children and youth the highest advantages in physical, mental, social B.nd spi r i 'tual educi:tt ion; and WHEREAS, The Mission Statement of the Chesterfield Countv Public Schools is committed to a set of enabling principles that include "the school environment, including its physical, fiscal, human resources and human interaction should effective and l~~at"ninc;:l, ~;,a-fety, cwdel", 0'1 sense of ownershi p of programs WHEREAS, The Mission Statement of the Chesterfield tD fuJ'fill its m:is;~;ion sd:_ab::.:>~; that "thE' i:~nd staff the school system have the responsibility to implement the mission to the extent possible with available human and fiscal l~eS',our'ce~5"; "H'ld WHEREAS, The Chesterfield County Council of PTA/PTSA's is an m-ganization dediciirted tCI quality educatiCrn of all students in Chesterfield County; and WHEREAS, The World Health Organization has stated that indoor air is a he"ilth hazard in 30% of all buildings, with schools e:-:periencing a of distress due to more people per room breathing and WHEREAS, The EPA (Environmental Protection Agency) recognizes air lution as a factor to drowsiness, absenteeism, poor f;)'f ii.'tt_'b::mtion ,,-'lnd and WHEREAS, School clinics increased incidents of stomachaches, sore throats, itchy dizziness, chest tightness and other breathing problems in rooms are over-heated and ill-ventilated; and WHEREAS, Excessive heat requires the children to work in improper, poor I because lights are turned off in classrcoms to minimize the l:tnd WHEREAS, Poor i:1ir quality elnd ventilation has a negative effect on educational performance and classroom behavior~ Now, therefore be it RESOLVED, That the Chesterfield County Council of PTA/PTSA's and encDurage the Board of to fund the Energy Conservation Projects a timely manner so as to complete work approved in the 1988 Bond Referendum. ADOF'TED February 24, 1992 Chesterfield County Council of PTA/PTSA's Si qnl,?d: ~~~~ Beth Dunkum, President ~~I-~ BQS.9891 /~~o~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEET ING DATE : February 26. 1992 I3.B. ITEM NUMBER~ SUBJECT: HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS COUNTY ADMINISTRATOR1 S COMMENTS: SUMMARY OF INFORMATION; Mr. Robert Karnes has requested to address the Board regarding enforcement of the Uniform statewide Building Code. (See attached. ) PREIWiED BY~ ATTACHMENTS: YES pi NO C SIGNAT URE : CO~INISTRATOR 00 ,... \/ ". ' . F All6ry 14, 1992 (By Hand) r~ ,,~ 1 ~ , Chesterfleld County Office of the County Administrator P.O. Box 40 Chesterfleld~ Vlrglnia 23832 Dear MrA Ramsey: I resp~ctful1y request pernllssion to address the Chesterfield County Board of Supervlsors on February 26" 1992. I \~vould like to address the Board to ask for their help in and regardlng: 8. Refusal of the ,Building Official of Chesterfield County to enforce the Uni f ornl St ate wl de Bui 1 di ng Code.. b. The Board policy regarding the enforcement of the Bul1ding Code in Chesterfi e 1 d County.. :and CA Request the Board to assume contra 1 of our case. IJ as a citizen of Chesterfied County" appreciate the opportunlty to raise concerns ttlat greatly affect every citlzen of Chesterfield County~ Thank-you and see you at the Board nleeting on February 26th. Slncer~ Robert G. Karnes 1520 1 Powell Grove Road r11 dl othi an} Vl rgl nl e 23112 (H) 739-6664 (W) 279-5258 ..,.~~ cc: Harry G. Danl e 1 J C'llari fnan --". Arthur S. Warren" Vi ce-Chal rfl1an J.LA McHale.. III . V.lha 1 ey t1. Co 1 bert Edvvard B. Barber Rodney M. Poole} Esq. Randol ph P. SOli th.. Ri chrnond T i rTIes-Di spatch 00 160 -KARNE . Chesterfield County Board of SuperTisors February 26. 1992 '. ':-.. 1las. _lite Df ~ Coua1lJ .----............. -----..-.............. ~ '-.. ~- :l . ~ = -Justice For AU. . e e -~ Board of Supervisors Wednesday, February 26,1992 Mr. Chairman Honorable Members of the Board Mr. Daniel, on January 2, 1992, you did, very eloquently, express the Boardls perspective in that "problems" were actually lIopportunitiesH. - Tonight, I present to you an "opportunityll to remedy what is a "problem" to many citizens of your County! 'e I appeared before the previous Board of Supervisors on Oct. 9, 1991, and not only was I met with silence but what is worse, Dick Sale, professed that in the last five years, mine was only one of two homes with these types of problems. Regrettably, we have since learned the sad truth. Since Oct. to the present, based on my own experience and conversations with others, I must inform you that the enforcement and administration of the Code by the County, when dealing with the individual homeowner, has not changed. The homeowner is still being met by a "protect the builderll attitude. 1 e e e Specifically, I am speaking of the refusal of the Building Official, Mr. Dupler, to properly enforce the Uniform Statewide Building Code. Rather than expound the legal requirements at this point, I have provided to you relevant information in support of my req uest for enforcement. I specifically request that you ensure that gJJ. the Code Violations - especially all individual violations of sections R-301.5 and R-303 - identified in my F&R engineer's report, and reflected in the package, be cited, in writing, by the Building Official, to my builder as required by law. Also, please ensure that all e administrative Code Violations are also cited (again, they are listed in the package). I have tried all other means available to obtain enforcement and proper administration of the Code. All this failing, I have no alternative but to ask your intervention in my case. The citizens of Chesterfield County are now aware that this has been a significant problem for a long time and must be corrected. I recognize, gentlemen, that you inherited this problem and this administration. e 2 e e e Aside from my specific request for written citation to my builder of the Code violations listed in the package, I leave in your hands whatever actions you deem appropriate. I believe and trust in you not only as individuals but also as the Board of Supervisors for Chesterfield County. I am positive that you will provide all protections due the citizens under the Code and, by so doing, will be adhering to the mandate given this Board as elected officials. Your response to my request, will convey I to the citizens of Chesterfield County, your policy regarding the enforcement of the building code. e You, are the future of Chesterfield County - a County where ,one day, the term Ithomeowneru will no longer be synonymous with the term "victim." To paraphrase, I am willing to march into Hell for a Heavenly cause in hopes that this County will be better for this. Even though I have been scorned and am covered with scars, never let it be said that I failed to "dream the impossible dream!" What is that dream? Simply put - one word - JUSTICE! It has become regrettably obvious, at this point, that if the five of you don1t provide this justice - no one else will! e 3 e e e I stand before you tonight I begging each of you in this matter I not only for my family I but for all citizens of Chesterfield County. I sincerely thank-you I e e 4 e e . Action: Kames Request for Enforcement of the USBC by Building Official. Chesterfield County before the Board of Supervisors on February 26, 1992: 1987 Virginia Uniform Statewide Building Code (Volume 1, New Construction Code - Effective March 1, 1988) Stn-!MARy (pg.iii): "Volume I - New Construction Code of the 1987 Edition of the Virginia Uniform Statewide Building Code (USBe) is a mandatory, statewide uniform regulation which must be complied with in all buildings or additions hereafter constructed, altered, enlarged, repaired or converted to another use group. Its purpose is to protect the health, safety and welfare of building users, Enforcement by local governments is mandatory. II SECTION 101. 0 REFERENCE STANDARDS AND AMENDMENTS . -101~1 Adoprion of mode~ codes and standards (pg. 3): adopts model codes as part of the USBe. Specifically BOCA (1987 Edition) and CABO (1986 Edition and 1987 Amendments) codes. SECTION 102.0 LOCAL BUILDING DEPARTMENTS -102.1 Responsibility of loca~ governmen~s (pg. 5): IIEnforcement of the USBC Volume I shall be the responsibility of the local building department in accordance with 836-105, Code of Virginia." -102~2 Building Official (pg. 5): "Each local building department shall have an executive in charge, hereafter referred to as the building official." SECTION 103.0 DUTIES AND POWERS OF THE BUILDING OFFICIAL -103.1 General (pg. 8): ttThe building official shall enforce the provisions of the USBe as provided herein, and as interpreted by the State Building Code Technical Review Board in accordance with 536-118, Code of Virginia." . 1 e e . Action: Kames Request for Enforcement of the USBe by. Building Official, Chesterfield County before the Board of Supervisors on February 26, 1992: SECTION 112.0 VIOLATIONS -112 ~ 1 Code violations prohibited (pg. 21): lINo person, firm or corporation shall construct, alter, extend, repair, remove, demolish or use any building or equipment regulated by the OSBe, or cause same to be done., in conflict with or in violat.ion of any provisions of the USBC." -112.2 Notice of violation (pg. 21): "The building official shall serve a notice of violation on the person responsible for the construct, alteration, extension, repair, removal, demolition or use of a building in violation of the provisions of the USBC, or in violation of plans and specifications approved thereunder, or in violation of a permit or certificate issued under the provisions of the USBe. Such order shall direct the discontinuance and abatement of the violation." . Excerpts from my January 23, 1992 lette~ to Mr. Dupler (Board members were provided copies of this letter) : "Mr. Dupler, we are asking you, as the Building Official, to identify all Code violations (10 already identified in our F&R report) and structural defects in our home to include all construction and administration violations of the Code and please include any and all County and State regulatory violations that TOMAC has violated. We are requesting that you identify and provide this listing of Code viOlations and defects in your capacity as the Building Official under the Uniform Statewide Building Code and under USBe interpretation number 18/78 issued October 12, 1979 by the Technical Review Board (of which you are an appointed member - list attached) of the State Office of Housing and Community Development. The cited interpretation (attached) refers to Section 110.0, BOCA Basic Building Code, 1978 Edition (a model code of the USBe) and states: Qa Do we have the right to go back on a job after a final inspection has been made if the owner finds a violation and can we then cite the builder with a viOlation notice? . A. Yes. Section 110 requires the Building Official to make all necessary 2 e e . Action: Kames Request for Enforcement of the USBC by' Building Official, Chesterfield County before the Board of Supervisols on February 26, 1992: inspections during and after the construction of a building. Section 114.2 states that a permit is a license to proceed with the work and not authority to violate any Code provision. Section 114.3 states that all provisions of the permit must be complied with. Section 121.1 states that it is unlawful for any person or firm to occupy or construct or alter any building in violation of any Code provision. It is the responsibility of the Building Official to enforce the provisions of the Building Code either before or after the building is complete. (see attached interpretation of the Technical Review Board) .. . Remember, Mr. Dupler, we have placed TOMAC on notice within the one year State mandated warranty (Code of Va. 55- 70~1) and identified multiple Building Code violations. All we are now asking for is enforcement of the Warranty and Code. What good is the law (Code and State Warranty) if no one properly enforces it? Would you please tell us why you not issue another "notice of violations" letter (as required by the Virginia Uniform Building Code - Sections 112.0 VIOLATIONS), as you did in your letter of August 13, 1991 (attached), and give the builder a specific time frame in which to comply? Also, we request that you, at a minimum, cite TOMAC for violations of Sections R-303 (build to character of soil) and R-301.5 (removal of expansive soil) . End of Jan. 23 letter excerpt Mr. Duplerf~ response to my January 23, letter requesting enforcement was (quoted from Mr. Dupler's letter <attached> to me dated February 4, 1992): "Regarding your question about additional notices of violation, we have not identified any physical defects which are the result of previously unci ted violat ions. " . End of Dupler Quote 3 e e . Action: Kames Request for Enforcement of the USBC by: Building Official, Chesterfield County before the.Board of Supervisors on February 26, 1992: Gentlemen: First - I did not have a question regarding additional notices. I specifically requested that Mr. Dupler cite the violations to TOMAC. Second - There is no requirement that the violations have to result in "physical defects" to be cited by the building official# Third - I called Mr. Dupler and he insisted that the letter issued August 13, 1991, covered 311 the code violations in my home/F&R engineering report. The August 13th letter does not cover all the code violations {R-301.5, 5-26.302 and R- 2206.2.2 are not even cited!}. Fourth - Mr. Dupler further insisted that there is no need to list, individually, each violation of one section of the code. For example, per Dupler, citing R-303 covers all the individual violations that occurred under this section of the code. I asked, if that is so, then why does the August 13th letter distinguish each individual violation (three are cited under R-303) that occurred under R-303? . Fifth: - On January 23, 1992, when Mr. Dupler finally came to my home (approx. five months after becoming the building official) he verbally confirmed that "based on the evidence it is obvious that R-301.5 and R-303 were not complied wi th. " I REQUEST THAT THE BUILDiNG OFF~CIAL CITE (in addition to those. four. listed in the August 13th letter) : The following are in my F&R engineer's report as code violations: R-301.5: Non-standard construction of footings relative to the volume change (shrink/swe11) potential of the supporting soils. (See soil test data in report) . R-303: Eccentrically loaded interior pier footings. R-303: Eccentrically loaded piers from a main beam. R-303: Roots and a stump contained within and/or adjacent to the in-place concrete footing. . 5-26.302: Variations in the thickness of concrete. 4 e e . Action: Kames Request for Enforcement of the USBC by Building Official, Chesterfield County before the Board of Supervisors on February 26, 1992: R-303: Hardboard siding remaining in the concrete footing, and in some cases surrounded by concrete. R-2206.2.2:The top of the sewer cleanout is located 10 inches below the exterior surface grades. Also please cite the following administrative code violations: Section 105.5 Plans and Specifications: Did not submit two sets of plans for our home. Section 105.5.1 Site plan: Did not submit site plan. If TOMAC did submit site plan the County did not provide the same under my Freedom of Information/Privacy Act (FOrA/PA) request. (If the County did indeed have these documents I refer to in this section and following sections, then the County has violated FOIA/PA act laws by not providing the requested documents) . . Section 105.11 Amendments to application: Did not amend our permit application when TOMAC built a larger home than permit allowed. Proof is that under our FOrA/PA request we were not provided any amendment to our permit. Section 109.9 Compliance with code: Did not proceed in accordance with application and ~lans for which our permit was issued. (Note: Under our FOIA/PA request we were provided the plans, permit application, inspection reports and certificate of occupancy.) Section 111.1 General: Did not construct so as to IIsecure the results intended by the USBe." It is not the intent of the Code to allow violations as have been identified in the County notice of violation letter dated August 13, 1991 and my F&R engnineerls report. Section 112.1 Code violations prohibited: Any and all violations (see August 13th letter and F&R report) is in violation of this section. This would especially apply to the fact that TOMAC falsified the permit application. (FOIA/PA release information confirms this.) . Section 115.3 Contents of certificate: TOMAC did not make "written applicationll for the Certificate of Occupancy. Again, no written application was in our FOIA/PA information provided by the building official's office. 5 ~ e -214 (5 !--t'- 3' .D~ MIN. ------_ -l - 311t' MAX. r I e ~ ':~~'5~ ! .."N ~ .... ...~ e- I ~ ..,,. ..:..- e e Part III-Construction Chapter 3 FOUNDATIONS Section R..301-General R-301..1-Applications~ The provisions of this chapter shall control the design and constructjon ofrhe foundation and foundation spaces for aJJ buildings. Conform- ity to the specifications herein or the use of other materials or methods of construction accomplishing the purpose intended by this code and approved by the building official in accordance with Section R-I 08 shall be accepted as complying with this code. R-3D 1 ..2-Req u i rements. The foundation and its structural e Ie me nts shall be capable of accommodating all superimposed live, dead and other loads according to Section R-202 and all lateral loads in accordance with accepted foundation design practices. R..30 1.3-Drai nage~ Lots shall be provided w j th adeq uate drai nage and shall be graded so as to drain surface water a way from foundation walls. Section R-302-Materials R-302.1-Standards. Conformity with the applicable standards specified in Section 5-26.302 shall be evidence that the materials for foundations, footings and basement walls as set forth in this chapter are reasonably safe to persons and property. R-302.2-VVood foundations. Wood foundation systems shall be designed in accordance with accepted engineeri ng practices and instal fed in accordance with the standard listed in Section S~ 26.302. All I umber and plywood shall be treated in accordance with the standard listed in Section S- 26. 308 and shall be identified as to conformance with such standard by an approved inspection agency. R-302.3-Concrete. Concrete subject to weathering as indicated in Table No. R- !;~ 202 shall have a minimum s pee i fied compressi ve strength and air content as shown in Table No. 302.3. ~~ Section R-303--Footings All exterior walls, bearing walls, columns and piers shall be supported on continu- ous sol id masonry or concrete footings ~ wood foundations, or other approved struc- tural systems which shall be of sufficient design to support safely the loads imposed as determined from the character of the soil, and shall in all cases extend below the fros t line. Min imum sizes for concrete foot ings shall be as set forth in Figure No. R ~ 303. Footings for wood foundations shall be in accordance with the detail s set forth in Figures Nos. R.304.6.1 and R-304.6.2 and NFoPA Technical Report No.7 in Chapter 26. The top surface of footings shall be level. The bot tom surface of footings may ha ve a slope not exceedi ng I in 10. Footings shall be stepped where it is necessary to change the elevation of the top surface of the footings or where the slope ,of the bot tom surface of the footing w ill exceed I in 10. ::-;: ?~ ~::: t 21 ; ~~ ~ }! \.(\ ~~ >x I Section 304-Foundation Walls R-304.1-Concrete and Masonry. Foundation walls shall be constructed in I 19 e e e The handgrip portion of the handrails shall be not more than 25Jp, inches in cross-sectional dimension or the shape shall provide an equivaJent gripping surface. The handgrip portion of handrails shall have a smooth surface with no sharp Comers. Handrails projecting from a wall shall have a space of no! less than 1112 inches between the wall and the handrail . ~ . .~.._PJr."", = f!' Chapter 3 e Sec. R-301, page 19. Add subsections to read as follows: R-301. 4-Sol1 Tests. In areas Ii ke I y to have ex pan s i ve. compres sib Ie. sh i ft- ing or other unknown soil characteristics. the building official may require a soil test to determine the soil's characteristics at a particu lar location. The building official may require that this determination be made by an approved agency using an approved met hod . R-301.5-Expansive, Compressible or Shifting Soil. When top or subsoils are expansive, compressible or shifting t such soils shaH be removed to a depth and width sufficient to assure a stable moisture content in each active zone and shall not be used as fill; or stabilized within each active zone by chemical, dewatering, presaturation or equivalent techniques when approved by the build- ing official; or remain where footings. foundations and foundation slabs arc designed in accordance with approved methods to prevent structural damage and excessive differentiaJ movement. Sec. R-303, page 19. Add new third paragraph to read as follows:. Structural slabs on ground and mat-type footings for dwellings located on expansive soils shall be designed and installed in accordance with the provisions of standards listed in Section S-26.302, or in accordance with other approved methods. Sec. R..304~4t page 20. Revise Items No.1 and No~ 2 to read as follows: 1. Where unstable soil or groundwater conditions do not exist and when located in Sei s mic Zone 0, or 1 or 2. as esla b Ii shed in Tab Ie No. R - 202 masonry or concrete foundation walls shall be constructed as set forth in Table No. R-304.4. 1 . 2. Where unstable conditions exist when located in Seismic Zone 3 or 4~ as established in TabJe No. R-202, foundation waJJs of masonry or concrete shall be constructed as set forth in Table No. R-304.4.2. Table No~ R..304~4.1, page 25. Revise title to read as follows: · · ~ DO NOT EXIST IN SEISMIC ZONES NO. 0, 1 OR 2 Table No. R-304.4.2, page 26. Revise title to read as follows: · · · LOCATED IN SEISMIC ZONE NO.3 OR NO.4 OR SUBJECTED TO UNSTABLE SOIL CONDITIONS 6 --- ~"......--......-...:..- " ...... . ~ ... r...... ~.....: _ -..... ~ . e e e Interpretations of the State Building Code Technical Review Board Page 1978/6 e Interpretation 16/78 Issued November 30) 1979 Sections 209.0, 315.2, 909.1102 and Table 902. BOCA Basic Building Code/1978 Edition A Group of 50 "Townhouses" or "Rowhouses" are to be constructed on a single land parcel; each individual dwelling is to be rented. The dwellings are divided by fire separation walls meeting the fire grading for class R-3 Use Group in Table 902 and Section 909.1102 "Multiple. singled-family dwellings; side-by- side." Q. Are these dwellings properly classified as wR.3", as implied by Section 909.1.2. and within the broad definition as noted in Section 209..4; Of, are they properly classified "R..2", multifamily dwellings? A Section 909.1.2 defines such single family dwellings as Use Group R-3 and as such are not subject to the requirements of 315.2. Interoretation 17/78 e Issued April 25. 1980 Sections 112.5, 113.5) BOCA Basic Building Code/1978 Edition Q. Do the above-mentioned sections mean we must keep the plans on file even after the permit has been finalized? A. No. Section 108.7 only indicates that the building official shall keep record. of applications received, permits and certificates issued. fees collected, reports of inspections, notices and orders issued in the official records as long as the building is in existence. Section 113.5 says that one (1) set of plans is to be retained by the building official but does not say how long he must keep them. The length of time they are kept must be determined by local regulations. . :!~teroret~ti~n 18/78.~ u Issued October 12? 1979 Section 110..0. BOCA Basic Building Code. 1978 Edition Q. Do we have the right to go back on a job after a final inspection has been made if the owner finds a violation and can we then cite the builder with a violation notice?" AIO Yes. Section 110 requires the Building Official to make all necessary inspections during and after the construction of a building. Section 114.2 states that a pennit is a license to proceed with the work and not authority to violate any Code provision.. Section 114.3 states that all provisions of the permit must be complies with. e ':} Section 121.1 states that it is unlawful for any person or firm to occupy or construct or alter any building in violation of any Code provision. It is the responsibility of the Building Official to enforce the provisions of the Building Code either before or after the building is complete. e e e BOARD OF SUPERV'SOAS MAURICE B. SULLlVANI CHA~RMAN MIDlOTHIAN DISTR leT C. F. CU R RlN. J R.t VICE CHAIR MAN BERMUDA DJSTA!CT G.H.APPLEGATE CLOVER HILL DiSTRICT HARRY G. DANIEL DALE DISTRiCT CHESTERFIELD COUNTY P.o. Box 40 CHESTERF1ELD, VIRGINIA 23832..0040 August 13, 1991 CERTIFIED MAIL LANE B. RAMSEY COU NTY A OM t N ISTRA TO A JESSEJ.MAYES MA TOACA DISTR~CT Mr. Thomas Cauble, President Tomac Corporation 13301-C Midlothian Turnpike P.o. Box 193 Midlothian, VA 23113 Re: 15201 Powell Grove, Code Violations Building Permit No. 9006019B Dear Mr. Cauble: e This letter is intended as a formal notice of code violations concerning .the referenced project observed during a site visit on August 7, 1991. The following violations were cited: 1. Cracks in foundation walls and footing, Section R-303* 2. Cold joint was observed in footing, section R-303* 3. Foundation walls not centered on footing, Section R-303* 4. Cleanout on sewer line not accessible, section Pl102.1** Please submit to this office a Professional Engineers' Report concerning the violations and the corrective actions to be taken. The violations cited are to be corrected within thirty (30) days after receipt of this letter. If you should have any questions, please do not hesitate to contact me. Yours trul~,_// (Ju In V.Jn--. A. M. wilson Residential Inspections Supervisor cc: Mr. and Mrs. Robert Karnes 15201 Powell Grove Road Midlothian, VA 23112 e * 1986 Editiqn of CABO One and Two Family Dwelling Code **1987 Edition of BOCA National Plumbing Code PHQ\JE (804) 748 -1057 DEPARTMENT OF BUI LDING INSPECTION FAX (804) 751-4713 GDe: .N;tJeC/..zoAJ e PVSL~.sHro 6" VIJ.05Pr. ",. f.}bU~:rlf/tr f (j,f/ltIll/N:rr1 f)fMl..DP{fJ(AlT aT ICIer) e Press Release P~JlJ'.J;Ij)~ /)f (,I/$"LO:J-vlr 1n()l.A7S'b~ The Washington DC Chapter of the American SocieIy 01 Plumbing Engineers will be sponsoring a plumbing products show on Wednesday, November 6, 1991 from 1:00 p.m. to 8:00 p.m. In the Westpalf Hotelt Tysons Corner, Virginia. j f 1 :e j 1 j I I i t i ~ 1 I I': .j. i L 1 I i I <;e The exposition will feature more than 300 engineered plumbing products and related fire protection products. For additional information contact: George C. Schoonover, Publicity Chairman, 703-385-6015. People In the Connection Edward WilT..... Codes Administrator with the City of Virginia Beach, retired- September 30, 1991. Williams was an active member of the VSCOA having served as a president. He was Instrumental in the implementation of several code changes. Ed directed 27 staff members Including an Assistant Codes Administrator, Plans Examiner and Fire Protection Engineer and Inspectors. His career with Virginia Seach spanned 37 years. He will certainly be missed by allot us. Katen Johnson of the DHCD's Professional Services Office, has taken a position with Lynchburg Inspection Department She has been In state government over 5 years. Go Get 'Em Karen! TRB Appointments ~G~~, L, _,?~~g~~s ''II!'~e'has appointed the StBte 8Ui,iI'n'ifciOdfi~ Techii!~J:r~_v!e"'Jl~iiRl~-~!!.f) These Individuals are selected in accordance with Section 36-108 of the Code of VirgInia and selVe at the pleasure of the _~ovemor. The TRB consist of: Curtis ~ Jr. AlA VA Soc. of fhe American Institute of Architect. SIanIey Hanis, P. E- At Large Michael Conn<<, ST. VA Fire Chiers Assoc. ~ ._fJiijJlii.:~~ ~\lA~.Bldg~ ptth;1'lI8~~~~ w. o. Jones, '" Associated General Contractors of America TeneII D. Moseley, P. E. . VA Soc. of Professional Engineers Ronald E. Ponzo Home Builder's Association of Virginia 12 . . . e F~anJ 26, 1992 County of Chesterfield Mr. \""'111 i am Dup 1 er.. BUll dl ng Offi ci 81 P.O~ Bo~< 40 Chester1~i e 1 d., Vi rgi ni 6 23832 Dear Mr~ Dup 1 er.. This letter responds to your letters of December 6.. 1992 and February 4, 1992. In addi t ion ita 1 so responds to TOMAC.s 1 et ters of January 17) 1992; January 3111992; February 13} 1992; February 19, 1992 and all the previous letters, by TOMAC where he has once agalnl attempted to attack and di scredi t us by asserting that he has not had access to our property. Thi s ~non-occessn smoke screen is yet another TOMAC p] oy to try to dl vert the attention from the real problem - structural defects and code v j ala t ions that TOMAC bui 1 t j nto the home through hi 5 gross neg 1 i gence and i ncomoet ence. It is time to set the record straight.. In Caublels letter of February 19.. 1992, he states: IIWe haye tri ed 51 nee May and hope you \N i 11 noy.! a J low us to come on your property to make the necessary inspect 1 ons. n Remember 011 Mr. Caub 1 e had to do was call us and he 1 to thi s date 1 has not eEl 11 ed~ We have tri ed repea tedl y to contact Mr. Caub 1 e and have hi m address our problem by coming to our home and helping us - he has refused to contact us and to come he I p US~ Pl ease a 1 so remember that the foundation of this home was cracked and concealed before TOMAC sold lt to us - in other words} had the problem been properly addressed and corrected BEFORE selling it} may family and I would not be gOlng through thl s .~he 11" now~ F or Your I nf ormet 1 on: - May 2B1 1991: My wife calls and asks for TOMAC aSSl stonce. - May 29 J 1 99 1: TOMAC super] ntendent comes to our home and goes back to TOMAC and reports that he "hag been by and dl d not see any "Net areB.11 - May 29J 1991: My wife calls TOMAC and is told that they U see no prab 1 em. II She i nvi tes Ron Chi 1 dress bock to the house so she can show TOMAC what is wrong since they can1t see major cracking and a standing pool of w6ter~ . - May 30, 199'Ron Childress came to our house !"fiX" the problem. He sOld thot he would dlg the low corner out, drOln 011 the water from the j oundat j on (remember when we excavated on August 6th we drained approx. 700-800 gallons of water from under our home and the low corner had been dug out and draining the entire time from May 30th until August 6th) and lay an 6' drain tile (on the outside) from the low comer, away from the house. We asked Ron Chi 1 dress to whose satisfactlon would our home be fixed and he rep} ied: -To Tom Caubl e.5." . -May 30} 1 99 1: We ca 11 ed TOMAC and asked to speak to Tom. He was uunavailable" and never returned our call. During this conversation we} believing that TOMAC cared and not knowing that Mr. Wilson of your office had instructed TOMAC to "get an englneer to our home-'.~ offered to obtain englneering at our expense and pravi de a coPy to TOMAC~ We 1 Bter 1 earned that TOMAC should have offered us an engineer and when we found out that the county had 1 nstructed TOMAC to pravl de us an engineer., we then understood why TOMAC was .'in total agreement with our approach- - us obtainlng and paying for the engi neer~ I t saved Tom Cflub 1 e $$~ Pl ease note that duri ng all our converset ions wi th TOMAC emp 1 oyees over the 1 est two days - Jim Crowder, Brenda Fones and Ron Childress - that at some time 1 n the conversat i on~ when we asked certai n quest ions, a 11 of them sai d that they s'had to t81 k to Tom. n Due to the fact that the employees of TOMAC could not answer our questions we asked Brenda Fones} durlng this conversation, to convey to T om that we pref erred that no TOMAC emp I oyees come on the property "'UNT I L WE TALK TO TOM.- Note.' to th6t 81Jd J-J.'e plelJse obserslB beloJfJ.' the nl,mber of times J.ve hove 01 tempted to t~tQJA~ to Tam n tJnd he hoB.. to dtlte~ nut coIled Despite this J~J.'e h"ve repedtedly inYited TOI1AC/Tam C~ilble 9nd his employees on our property. See beloJ'J.: - May 31} 1991: We again called and asked forTom Cauble~ Hi s Vl ce-Presl dent J Ji m Crowder.. to 1 d us: liT om 1 s too busy to talk to you.u Tom never coIled. . - May 3 11 1 99 1 : Letter from TOMAC j ndl cat 1 ng that even after they receive our engineer's report, ~Ron Childress <the man who couldn-t even find the problem> would return to do the work we fi nd necessary...:. .' e e - June 4, 1991: Mr. Wl1 son of your office come to our home. This is when Mr. Wllson informed us th6t he hod instructed TOMAC to get an engineer to our home. Thi s is when it became apparent to us that we were being used by TOMAC to obtain the preliminary englneering that TOMAC should have obtained/paid f or. We no 1 anger f e 1 t ob 1 i gat ed to pravi de TOMAC the engl neerl ng report we ordered and wou 1 d pay f or when we recel ve 1 t. Mr. Wi 1 son, duri ng th is t i me.. ea 11 ed Mr. Chi 1 dress over and he stated agal nJ in the presence of Mr. Wi 1 son that our home would be uflxed to Tom Cauble.s satisfaction:- - July 9 J 1991: Our 1 etter offering reel sslon of contract. - August 6, 1991: Excavated. - August 6, 199 1: Caught r~i ck Scarano (TOMAC superi ntendent) on our property wi th a camera. I i nvi ted hl m to look around and see some of the other problems. He did. I asked Ni ck to have Tom Caub 1 e ca 11 us. Tom never call ed.. . - August 7, 1991: Mr. Wil son at our home and in hl S presence I invited Mark Terrill (Y-P TOMAC) and Nick Scarano (Superintendent TOMAC) onto our property to survey the damage. They refused. I CB 11 ed to at tempt to speak to Tom Cauble. I held the line for 10-15 minutes. Tom never got on the phone. Jlm Crowder and Strawbrldge came out. After Strav-'bridge left because he (Strawbridge) admitted that he vvas no t a SOl 1 s engl neer and cau I d not tell if shrj nk/ swe 11 sOlI s were present. I i nvi ted Crowder on the property to see the damage. Crowder refused. I asked Crowder to have Tom Cauble call. Tom never coiled. - August 8, 1 991: Ji m Crowder and Randall Strawbri dge came out. I repeatedl y i nvi ted both of them onto the property to survey the damage. They both refused_ Note.- JiD1 Crowder had 11 video ClII11er6 with hilTll10d he even toped me st8nding on mg drivewlIg wavIng hill7 onto the property 1I11d verb8/lg inviting hiR7 onto the propertg. Ask lor TOI1l Clluble to show it to gout . - August 8J 1991: I called Tom Winston's office and i nf armed them that TOMAC/Caub 1 e and emp 1 oyees vy'ere welcome on the property. e e . - August 81 1991: 8il1 Poveromo colls me ond soys thot Tom Caub 1 e 1 nf armed hi m that I will not 1 et TOMAC on the property. I to 1 d Poveromo that TOMAC/Caub 1 e and emp 1 oyees are we 1 come and hove been welcome. I asked Poveromo to call Tom Couble and convey that message~ - August 8~ 1991: I called Rick Witt.. fJctlng Building Official, end informed him that TOMAC/Cauble and employees Vrere we I come on the property. - August 81 1991: Tom Cauble finally comes to our home wi th three (3) engi neers J hi s at torney <who to 1 d me to shut up while they were there>, and Jim Crowder. Tom dld not want to come but Wl th a 11 these pub 1 i c j nvi tat ions (Poveromo J Wi t t and \.vinston) he could no longer pretend that he wanted to come and we would not let him. He came this tjme only when forced to! \A/hi 1 e he I-Has there I asked hi m to tal k to me and resa 1 ve thi s. He repljed: "Oh.. rm going to talk to you, but not now.1f Tom refused to to 1 k. . - August 13 J 1991: Notlce of Violations letter issued. Only addresses four (4) of approximately eighteen (1 B) Ylo1ations~ - September 16.. 1991: Dupler accepts TOMAC/Brooks as the proper repel r f or our home. Dup 1 er never 8sked to see our engi neer.s reportl - October ';J 1 1 99 1: I address the prevl GUS Board of Supervl sars and duri ng that address on Dub 1 i c te 1 eVl 51 on I I invited Tom Cauble to call us to solve the problem (see the tape of the board meeting). Tom never called_ - October 17} 1991: T omts cor wos porked oeross the street 1 n front of our home and when he left a neighbor's home I approached him and asked hlm if he didn't \Nant to talk and resolve this. Tom replied: url1 be in touch.n Tom left and never got j n touch wi th me. . - November 261 1991: Meeting with County} TOMAC/Cauble and us. During this meeting' asked Tom Cauble to talk to me Slnce we are the only ones who can solve this problem. Tom said he would be in touch. Tom never got in touch with me.. e e . - December 31 1 991: Our 1 et ter to TOMAC presenting them our 1 2 month punch 1 i st. In thi s 1 et ter J we asked, 51 nee we both 1vVork, for TOMAC to coordinate with us so they can come complete the_ work required. We also asked, again.. for Tom to call us. TOMAC never coordinated and Tom never coiled.. Our punch list, to date, still goes unaddressed .by TOMAC. \Nould Vfe send TOMAC a punch 11 st request i ng that work be done if we di dn1t want them on the property? - December 5} 1991: Our letter to TOMAC wherein we} again asked for Tom Cauble to call. Tom never coIled.. - January 15, 1 992: Board For Contractors meeting. After our (mine and Cauble~s) presentation, I caught up wlth Tom in the hallway and.. again, asked him to talk. Tom walked away. - January 17, 1 992: TOMAC 1 et ter to us. Tom put forth dates to come to our home. . - .January 25, 1992: We respond to TOMAC letter of Jan. 17th and in paragraph f. of our 1 e t ter we state: tt f. The date$ yo U have pro posed 8 re not satl sfacto r y} ho'Weve r 1 feel free to call us regardi ng 8 ti me that ;s convenient to us (probabl y -weekends or after 3:30 p.m. I) n 'rIee kda Y3 81 nee we bot h 'Wo r k a nd 'vie s ho u 1 d not be ex pected to use 0 U r v8cati 0 n ti me because you ignored the Code and your construction techniques 'Were ; nadequate) so that you may campl y -with all obl1gatioo.' and res po nsi bilitlJe3 reQul red of you~ Ill8ccessl bil1ty to our property is another pretense you -would be \Hell advised to abandon 8$ you KOO'R' this 1S not true:- They never co) 1 ed.. I n paragraph g. of our 1 e t ter we state: Ug. Regardi ng our letter of December 5} 1 991 ) the message VIaS very 31 mple and still is very si mple: Please call us Tom so that 'We may reach a mutuall y acceptable settlement and end this for your S8~e and ours~ u Tom never called. - IJanuary 31.t 1992: Couble responds to our letter of Jan. 25th. and rejects our offer of any weekday after 3:30 p.m. and any weekend day. . - February 11 ,a 1992: Caub 1 eft nB 11 y meets Wl th us and we make offer which released TOMAC/Cauble. C8ubJe offered nothing. . e e - February 1 3 l 1 992: C flub 1 e let ter to us resurrect 1 ng the repair orgument by offering dotes to lnspect so he con begin repalrs (at a time we were dlscussing B Ilbuyback..) and di start i ng our 0 f fer. - February 13 of 1 992: After recei pt of Caub 1 e.s 1 et ter I call hi m (1 twas after hours and to my surpri se he answered the phone) and offered to meet agBln in the lmmediate future. He said he would consider it. I have not heard from Cauble to date. - February 14.. 1992: Our letter to Cauble offering to meet again in the immedlate future to resolve this issue. - February 19, 1992: Cauble letter to us attempting to make it appeer that he/TOMAC has been trying to come onto our property sl nee May and we have prevented hi m. Pl ease see all the obovel . - Today: Encourage Tom to come forward and negotiate in "good faith- (not like our meetlng on February 11 where we made offers only to have them distorted).. and talk to us so we can resolve this before it becomes insoluble. We hove done all we con do_ We hElve repeatedly invited hlm onto the property from May to the present. We have repeatedl y asked hi m to eEl 11 us so we caul d extend a persona 1 } tj 1 rect of fer to come to our home and he dl d not ca 1 L ~ve have extended i nVl tat ions in wri t 1 ng. Enough sal d. . In addltion, It 1s obvious that the only way I .";111 get TOMAC to my home 1 s the way we had to do 1 t 1 as t time (through Poveromo ~ Wi t t and Wi nst on) and that 1 s by maki ng it so obvlous that he has 61 ways been v-te 1 come ond s till is we 1 come thot Coub 1 e con no 1 anger cont i nue to hi de behind the pretense and subterfuge that they are propagatlng by clalming that they have not had access to the property. As you can see.. TOMAClCaub 1 e has had) 1 n wri t 1 ng ~ verba 11 y and 1 n person been extended many invltatlons to access our property and he has refused time and tlme agaln. I must, therefore.. insist thot you.. as the Building Official.. force TOMAC!Cauble to comply wlth your directives by coming to our home and t nspect 1 ng 1 t os you reQui reo We work and I om certai n that you agree it 'yvould not be fair for us to use our vacation time to make it conveni ent for TOMAC, who has made our last e1 ght months a 1 i vi ng hell, . e e due to his lnabil1ty to build to code and his inabllity to fully shoulder the full responslbl11ty of his gross negligence ond continued incompetence. Vv'e will try to accommodate inspection most afternoons 8fter 2:30 p.m. or on I*N eekend days. Pl ease call to arrange t i me~ Regarding your letter of December 6" 1991} there are some observ'atlons/comments that we must make: d. TOMAC/Cauble has already engineered my home to his satisfaction and to yours. Cauble and his engineers were at my home on August 8J 1991 and you accepted his repair on September 16, 1991, wi thout the benefit of reviewing my engineer.s report. b. If TOMAC/Brooks had been thorough in thei r i ni t i a 1 engi neeri ng and presented a ~al1 correcting.~ repair (again} Mr. Dupler) you are the one who should have determlned what repaIrs are necessary and you should tell TOMAC what repalr to perform - not fisk him to tell you) the additional 1 nvest i gat i on that you want them to conduct waul d not be necessary. . c. You became aware of the need for more repair only after we provided our engineer report, met with you and repeatedly insisted that we were right. You finally saw that we were right and you response was to ignore our englneerts recommendations, g1ve all the latitude to TOMAC and hlS engineer to address only a few of the items and you further insist that TOMAC be allowed to determine the extent of the damage} and how to repai r 1 t. d. V~ e be 1 i eve that the add; t 1 ana 1 1 nvest i gat i on that you reQuest has already been addressed by our englneer and for you to allow TOMAC and his engi neer the 1 at 1 tude to address these issues when they have a 1 ready been addressed by my engl neer proves that you ore 1 ndeed worki ng in concert with TOMAC and agalnst US~ You are allowing TOMAC.s engineer to detennlne the repair. Since you going to olJow 8 engineer to determine whot needs to be doneJl why not 8ccept my engineer.s repair over TOMAC.s? 8. Despite all my efforts and my engineer.s report.. showing you what is truly wrong with my home and how to properly repair It} you still fall to have TOMAC repai r: . 1) the crack in the footing on the front <North> wall to the left of the porch; 2) the porch in that a 1s puJ11ng away from my home; 3) the garage floar whl ch is cracked and buckl i ng; . . . e It 4) the stump which,. in time.. will rot and we6ken my footlng under my deck in the rear of the home; 5) the 1 nadequete p 1 er foot i ngs; 6) the eccentri c 1 Qadi ng of my mal n beam; 7) the six (6) pleces of hardboard siding In my footing which wl11 rot and 1 eave a condui t f or water to ent er t he home; 8) the SlX (6) cracks in my clnderblock wall as observed from in the craw I space; 9) the center beam not bearing on or fully resting on piers; 10) my eccentric loaded piers; and 1 1 ) my di sproport i onate steps in my foot i ng. f. I respect full y request that all the above eleven (11) i terns be . t-epal red as \Ne 11 ~ Our F&R report addresses all these as we 11 os a 11 the other prab 1 ems ev 1 dent 1 n our home~ Use our F&R report! g. Regarding item" 1 (garage wall) in your letter of Dec~ 6, 1991: Vthy doesn~t TOMAC have sufficient lnformation to address this? He t8 engl neered" my home in August end subml t tad a repEli r (nothi ng more than d band-aid fix) that you accepted in September} didn-t he? The answer 1s that nel ther you or TOMAC adeQuB te 1 y or properl y eng1 neered my home and you both had to re 1 y on my engi neer report s to i dent 1 f Y thl s item. In additlon, for example, nelther you nor TOt1AC knew of the location of the shrink/swell so11 until we told you in our meeting of November 26, 1991L I submi t that 1 f you i nSl S t that TOMAC address thi s when he comes to 1 nsp ec t that I in order to comp 1 y wi th your request, that T OMAC wi 11 have to excavate the area agal n s i nee nei ther you nor he s eem to be sure .yvhat is required. Agaln, my englneerls report already addresses the correct repair for this and other defects/code vlo1ations in my home. Accept} as the requlred repalr, my Fc,R report~ h~ Regardlng item #2 (interlor defects) in your letter of Dec. 6} 1991: I submlt that any and all determinations made at thlS point wlll not be sufficient because once the requlred work ls commenced and completed that the interlor defects 'Nlll need revisiting due to the potentlal for ei~8cerDa t ion durl ng the repel r. i. Regarding item #3 (three footlng cracks) in your letter of Dec~ 6, 1991: Vihy doesn.t TOMAC have sufficlent informatlon to address this? He '.engineeredu my home In August and submitted 0 repair (nothing more than a band-ald fi~<) that you accepted in September, didn1t he? The answer 18 that nel ther you or TOMAC adequate 1 y or proper) hi engl neered my home and you both had to re I y on my engl neer report s to i dent 1 fy thi s i tem~ I subm 1 t . . . e e that 1 f you ins 1 st that T OMAC address thi s when he comes to inspect that.. in order to comply with your reQuest, that TOMAC will have to excavate the area again slnce neither you nor he seem to be sure what 1S required~ Agaln.. my engineer~s report already addresses the correct repair for this and other defects/code violations in my home. Accept, as the required reOEll r,~ my Fc'(R report~ J. Regard1ng ltem -4 (fireplace footlng) in your letter of Dec. 6, 1991: V-Ihy doesn~t TOMAC have sufficient information to address thls? He .. engi neered- my home in August and subml t t ed a repai r (nothi ng more than a band-aid flX) that you accepted In September, didn't he? The answer is that nel ther you or TOMAC adequate J y or properl y engi nee red my home and you both had to rely on my engineer reports. Even though he addressed this, the proposed fix) like the entlre Brooks proposal, is unsatisfactoryl I 3ubmit that if you insist that TOMAC address this when he comes to inspect that, in order to comply with your request, that TOMAC will have to excavate the area og61 n 51 nee nei ther you nor he seem to be sure what is requlredA Again) my englneer~s report addresses the correct repair for thlS and other defects/code violations in my home. Accept, as the required repai rJ my F&R report~ t(. Regardlng item '5 (characteristics of the soil) in your letter of Dec. 6, 1991: This offlcial request mode by the Buildlng Official of Chesterfleld County.. indlcates, beyond a doubt and lends credence to the fact tt18t TOt1AC dld not comply with Sections R-303: build to ~'ch8racter of s011" and R-301.5: Ilremove expansive clay soil:' TOMAC should have ,jetermlned this} by Code, before bUl1dlng - not after it has destroyed 8 family os this hos. In addition, TOMAC \N111 have to excavate to accomplish this because when we backfilled we complied wlth the Code and backfilled vv'i t h ~3 ui tab 1 e materi a 1. For TOMAC to obtal n a accurate samp Ie from bene ath the foot i ng he \Nl11 have to exc flva te to the foot 1 ng to get the sarnp 18. 1. Regardl n 9 item #'6 (characteri st i cs of the 5011) 1 n your 1 et t er of Dec~ 6,1991: ThlS officlal request made by the Building Officlel of ;:hesterfieJd County, indicates._ beyond a doubt and lends credence to the fact that TOMAC did not comply with Sections R-303: build to ..character of sOlI" and R-301.5: .'remove expansive cloy soil." TOMAC should have determj ned thi s", by Code., before bUll di ng - not after it has destroyed a ram 11 y as thl s has. In addl t 1 on, TOMAC will have to excavate to accomp 1 ish this because when we backfilled we compIled with the Code and backfilled with suitable material. For TOMAC to obtain a accurate sample from beneath the footlng he wl11 have to excavate to the footing to get the samp Ie. . . . rrl. l hope that I atY'rong and we shall see, but J mu~el1 you that based on his handling of the situation thus rar end the way TOMAC/Ceuble has perverted, distorted.. fallsfled.. attacked, and attempted to dlscredit us, I have very little trust in TOMAC/Cauble at this point in time. The situation is further compounded by your continued unification with the builder agalnst the homeowner (acceptance of the TOMAC/Brooks repair "" ten days before even asking for my engineer.s report, asking for TOMAC to determine the exent of damage <TOMAC already knows the exent of damage - he caused 1 t> and how to repal r it and your refusal to ci te a 11 the Code violations.. for example)A I am left but wlth one logical conclusion and that is that TOMAC and you \Yi 11 use thl S further inspection to hi s advantage and my disadvantage. Prove me wrong. Vour answer in your letter of February 4,1 1992, (responding to my 1 et ter to you dated January 23, 1992) WBS tota] 1 y i nadeQuBte regardi ng my - reouest - thot you cite TOMAC Corp. f or oIl the bui 1 di ng code V1 01 at ions (physlcal and administrative - whether they result In "physical defectsU or not) regarding rny home. You stated: I-Regarding your Questlon about 13ddltioflal notices of violatlons we HU.~I My letter did not contain 6 -questlon- about additional notices of violations. To attempt to answer my request by using this circumlocution lS} in reality, refusal to comply \Nith the State\^lide Uniform Building Code which requires you to cite the bUll der. My 1 et ter asked you to perf arm, by 1 BW) your dut 1 es as the Bui 1 di ng Offi ci a 1 and it was a request f or act 1 on (not a Quest i on)~ AgBi n J I am request 1 ng tha t you C1 te TOMAC Corp. f or all code vi 01 at ions. In light of: -your 1 ack 0 f addi t 1 ona 1 wri t ten ci tat 1 ons to TOMAC to date and the impact thereof; -the fact that I have legol Questlons which affect my decislon as to whether to appeal or not, pending wlth the County Attorne~"s Office; and -the fact that TOMAC hos not comp 11 ed wl th the di recti yes of your December 6.. 1 99 1 J letter despite our repeated offers (includlng in writing) of accessl bi 1 i ty; and -the fact that I probably won't know the results of the required additional inspect; ons in time to file. I am request 1 ng a 90 day extens i on of the time to appea 1 my case to the C hesterfi e 1 d County 1 oce 1 Board of Sui 1 di ng Code Appea 1 s. Thl S can be done through 0 new dec 151 on based on my 1 nQul ri es set forth in thi s 1 e t ter. Finally} let me again state that 1 would welcome the opportunity to reso I ve thi s mo t ter as soon as possi b 18. I be 11 eve in order to reso 1 va any prab 1 em it f1 rst must start wi th communi cat j on. That 1 s why I have many times requested Tom Cauble to call. . . . e e f~r)j Robert G. Karnes 1 520 1 Powell Grove Road Mi dl othi an, \lo. 2311 2 (H) 739-8884 (W) 279-5258 cc: Each Member: Chestertleld County Board of Supervisors Mr. Rodney M. Poole} Esq. fir. Randolph P. Smith, Richmond Times Dispatch Mr. Thomas G. Caub 1 e} TOMAC Corp. . . . e Febr.26, 1992 County of Chestertleld County Attorneyts Offlce At tn: Mr. Ml cas J County Attorney P. O. Box 40 Chesterfield, Va~ 23832 Dear Mr. Mi CBS I Before I or any other homeowner in Chesterfleld County can make i nte 111 gent deci 51 ons .yvhen it comes to the havl ng onels home repal red, there are some Questions the county must answer to 8SS1st the homeowner in the decl 51 on process4 Please provide me answers to the following Questlons to lnclude, Iwhenever it can be applied} the legal signlficance, term of responslbility, 11 ml t S 0 f responsi bll1 t y" act ions requl red of the homeowner to obtai n satisfaction/repalr/replacement, county support If any and county responsibility If any. Please clte the applicable law(s) in each 1 nstancel Quest i on be 1 ow ~ Mr. Dup 1 er) despl te hi s c 1 8i med years of experi ence ~ seemed to be unab 1 e to answer many of them~ 1. ; s 1 t the responsi bi 1 i tYI by 1 aw and/or the USBC, of the Bui 1 di ng Official to determlne the extent of damage to a person.s home such as has occurred 1 n our case? 2. By low and/or the USBC, isn1t it the Building Official's responsi bl1 i ty to determi ne 'lihat is the correct 1 ve act i on to take (1 n other Eyvords the Building Official should tell the builder what the flX 1S.. not ask the builder what the fix should be)? .3. By law and/or the U5BC, isnlt the Building Official required to cite TOMAC for 011 (ph!dSl co 1 and odmj n1 strot i ve) code vi 01 Qt i onsl? 4. Does 1 aw and/ or the USBC say that the Bui 1 dl ng Offi Cl a 1 is reQul red to clte TOMAC.Q.DJ..y. for those vlolations that result in "physical defects~'? 5. Isnlt the Building Offlcial required by law and/or the USBC to clte every Vl 01 at 1 on of the USBC ~ \^thether 1 t re su 1 t sin 8 U phYSl CB 1 def ec t I' or not? . 6~ Does the USBC allow for the builder (TOMAC) that created the structura 1 damage and code Vl 0 I at 1 ons to determl ne the remedl es to the defects and violations.? . . . 7. Whot, exoctly _ P.E. certificotion? e 6. Mr. Dupler sOld thot the county does not specify the exoct wording of the certification (Dupler ltr. to Karnes dtd. Feb. 4, 1992). v-lhy not? 9. Does the cert i f1 cat ion prav; de any worrantYJ 1 mp 1 i ed or otherWl se-, to the homeowner? 10. Does the Professional Englneer have any legBl1iability to the homeowner and if so} \hthat is the 11 abi 1 i ty and f or how long? A newspaper artlcle dated Sunday, September 1 BJ 1983, indicated the engineer's 1 i abi 1 i ty 1 asts for fi ve years. 11. If the repolr that the P.E. has signed, sealed and certifled.. falls 15 the county (who in our case is a 11 OWl ng TOMAC to eve 1 uate 1 propose and is accepting the builder~s fix), required under law and/or the USBC to take 1 egal act ion agal nst the P .E. f or the homeowner? 12. I f the repel r.~ that TOMAC has been allowed to det ermi ne) j s 1 nsta 11 ed and f 811 s is the county ('who 1 n our case 1 S all OWl ng TOMAC to evaluate" propose and is accepting the builder's fix), required under law and/or the USBC required to toke legal action against TOMAC for the homeowner? . 13~ I f the repei r that TOMAC I has been B 11 ovy'ed to determi ne J is instal led and fails, is TOMAC legally responsible? 1 4. What does the homeowner have to do to obtai n sat is fact j on agai ns t the buj 1 der j n case of the f 011 ure of the repo] r? 15. If I am forced, by the refusal of the BU11ding Official to accept my Elll correctlng F&R englneered repair, to accept this less than adequate (does not address all the structural defects and code violations in my home) Brooks fix, is the county responsible and what actlons will J have to take in the future to obtai n compenset j on f or the damege 1 ncurred? 16. Mr. Dupler has stated, in writing.. that the county wl11 provide .~Nri t ten approve 1 of the repai rs upon camp 1 et 1 on. Pl ease provi de the wordi ng of the approval and what ; s the 1 ega 1 1 mp 1 i cot i on of the approva J ? 17. In generall does the county have any liability to me (as well as the other homeowners) because I hove structural damoge as B result of shrink/s'y'y'ell sol1? Remember this is well documented and county offi C1 a 1 S 'Here we 11 aware of t hi S Drab 1 em S1 nee bef ore 1 975. . . . e e. 1 S. In general} does the county have any liabllity to me (as ~Nel1 as the 0 t her homeowners) becftuse I have structural domoge os 0 resu I t of stJoddy construct j on? 1 9. If TOMAC 1 nsta 11 s the Brooks fl x or any fi x in my home} does that mean that J rec81ve from TOMAC, upon completion of the installatlon of the fi>~J the full one year State mandated warranty that I never recei ved because of a 11 the code vi 01 at ions and structure 1 def ect s that TOMAC bUll t into my home and I di scovered upon excaVB t i on and engl neered eve I U8 t ion? 20. Can the Building Official extend the 90 days time limit in which I may appea J to the 1 oca 1 BUll dl ng Code Appeal s Board? 21. If 1 chose not to appeal to the local Building Code Appeals Board can 1st ill pursue my case wi thj n the county bui 1 di ng inspect ions offi ce with the building official? 22. I f I do chose to appea 1 to the 1 Dca J Bui 1 di ng Code Appeal s Board may I at any time In the appeal process} up to and through the concluslon of the appea 1 to the Stat e T echnl eel J Revi ew Board, accept the TOMAClBrooks repal r on my home.. call the BUll dl ng Offl C1 a 1 and have hi m instruct TOMAC to lnstall the repair in my home? 23. I f I chose not to appea I the BUll di ng Off1 ci a 1 s decl si on to the local Building Code Appeals Board and/or the Technical Review Board.. \lytle t j s the sta tute of 1 i mi ta t 1 ons on TOMAC be 1 ng responsl b 1 e to me._ the tlomeO\^/ner? I n other words what j s the 1 ast dBte that I con call the BUll dj ng Of f 1 Cl a 1 and have hi m 1 nstruct TOMAC !Q i nsta 11 the TOMAC/Brooks flx In my home? 24. Wfl1 you prosecute TOMAC for me under the USBC? If not} why not? 2S~ Whot is the lost doy thot I may file suit ogolnst TOMAC before my s tat ute 0 f 1 j ml tat ions runs out? Because 1t would be impossible for me to know the results of any further inspections on my home and for the Building Official to Droperl~d address any add it i anal vvork requi red by the time that I must appea 1 to the local Board~ I am asking for a 90 day extension of the time limit to file my appea 1. Pl ease advi 58 me what day 1 s the 1 a st day I may appeal (by close of business on v-Ihat speciflc day?) that I may appeal and advise me ot- my request for extension before my last day to file my appeal. . . . e e Thank-you for your OSslstonce In these mottersl Robert G. and Deborah M. Karnes Citizens ot Chestertield County 1520 1 Powell Grove Road Mldlothian, Va. 23112 (H) 739-8884 (W) 275-5256 cc: Each Member: Chesterfi e 1 d County Board of Supervi sors Rodney M. Poo 1 e} ESQ~ Randolph P. Smi th, Richmond Times Di spatch . . . e .uary 21, 1992 County of Chestertleld f1 r. V-lllll am DUD 1 e r ~ B u i 1 d 1 n 9 0 f f 1 cia I P.O. Box 40 C~ hes terfi e 1 d} Vi rgl nl a 23B32 Dear Mr. Dup 1 er., fJnder the Freedom of InformatlonlPrivacy Act} I hereby request that you provi de me the f 0 11 oWl ng (j n any and a J 1 cases where you cannot provlde the information requested please cited the specific section of the law that prohlbjts release and a layman~s explanation as well): i:L Pl ease provl de me COPl es of oIl the not 1 ce of vi 01 at 1 ons 1 e t t ers issued to all builders by your office slnce you became the Building Officlal of the C~ount y. I f for any reas on you are n at a 11 owed t 0 pro.~l i de me the ;JC t ua 1 1 e t t ers} then please provi de me sanl t i zed copi es, removl ng a 11 Personal Identlfication Data (PID) of the cltlzen for ell the notice letters issued but leave in the name of the builder clted In the letter~ If for an~ .. reason you cannot provide sanltized copies then please provide me the number 0 f not ice ot vi 01 at ions Jet t ers 1 ssued to bUll ders J a synopsl S 0 f each 1 et ter._ to whom was it 1 ssued and the resu Its t hereof. Vou have stated in a pub 1 j c meet i ng tha t there may have been up to 3even (7) lssued so thlS informatlon should be readily available and I r-eQues t tha t 1 t be prov i ded by 4:00 on Wednesday.. Feb. 26.. 1 99 2. To tha t end} I wl11 come by and plck it up at approxImately 4:00 P.M~ on the 26th. b. Pl ease provl de me copi es of 8 J 1 the not 1 ce of vi 01 at ions let ters issued to all builders by your office since 1982. If for any reason you are not a) lowed to pravl de me the act ua I let ters, then please provl de me sanitlzed copies, removlng all Personal Identification Data (PID) of the citlzen for all the notice letters issued but leave in the name of the bUll der C 1 t ed in the let ter. Iff or any reason you cannot provl de sani t j zed capi as then please provl de me ttle number 0 f not 1 ce 0 f Vl 0 J at ions 1 et ters j ssued to bu 11 ders, a synopsi s of each 1 et ter ~ to whom was 1 t issued and the results thereof. c. Pl ease provl de In8 copl es 0 f 811 the permi t s that were t ounCl to be incorrect r or any reason (81 so prav; de the reason) durl ng the October 23, 1991 , oudi t of you office conducted under the control of Mr. Ramsey. For your lnformatlon the audit tlmeframe 'yvas from July 19B8 to September 199 1. Sl nee thi S 1 nf ormet ion shou I d be part of the audi t j t shou 1 d be readi 1 y avai 1 fib 1 e and I request tha tit 0 J so be avai 1 ab 1 e by 4:00 P.M. on Wednesdoy the 26th of F ebruory so thot I moy pi ck 1 t up 0 I so. I f the __ audit did not identify any permits that were lncorrect (for example.. the builder opplylng for 0 4 bedroom home ond building Q 5 bedroom home) then please s tate that 1 dent if i ca t 1 on at 1 ncorrect perml t S Vv'8S not part 0 f the . audit. d~ Please provide me copies of 811 perm1ts lssued to TOMAC Corp. in the subdivision know ~s 'woodlake. If, for any reason you refuse to prav i de me hard COPl es Ol~ the perm; ts (5 ee note in the 1 ead paragraph regardi n 9 non-avfll1 abi 11 t y).. please assemb I e them and I wi 11 be aval1 fib 1 e to come to your 0 t f ice and J w j 11 extract the i nf orma t j on f rom them. Alntalting your timely reply} I am ;fM4 Robert G. Karnes 1520 1 Povve 11 Grove Road Mi dl othi an, Va. 23112 (H) 739-8864 (W) 279-5258 . . . . . e Feb.y 21,1992 County of Chesterfield County Attomey.s Offlce At tn: f"1r. Mi cas 1 County Attorney P. o. Bo>~ 40 Chesterfleld, Vo. 23832 Dear t1r. Ml cas, Under the Freedom of Information/Privacy Act, I hereby reQuest that you provi de me the f 0 11 owi ng (i n any Bnd a 11 cases where you cannot provide the information requested please clted the specific section of the 'aw that prohi bi t s re I ease and a I a!.tman 's exp 1 anat i on as we I L f n add] t i on ~ ... where the documents are not releasable, please provide sanitlzed} synopsl zed and/ or 1 i st i ngs of the requested 1 nf ormat ion): a. Copies of any and all the FOIA/PA requests made of your office by ii t torneys or ci t 1 zens regardi ng cons truct 1 on or construct ion re I ated 1 ssues (i.8. shrl nk/ S'./1e J 1 sOlI and shoddy construction) si nee September 1 J 1991 to the present. I f you cannot provi de the actueJ 1 documents then please provi de any and 011 re 1 easab 1 e i nf ormot ion re 1 at ed thereto. b. Copies of the motions filed, by your office} against any and all builders in an attempt to enforce any provislon(s) the Uniform Statewide Building Code since Mr~ Dupler became the Building Official in early September 1991. If you cannot release the actual documents please provide sufflClent information that will enable me to search the court records to obtaln the motions as filed. Note: accordlng to Mr. Dupler) he hos 1 ssued no more than seven (7) 1 et ters of notice of vi 01 at 1 ons so thi s should be easy to identify. c. COPl es of the mot ions fi 1 ed 1 by your offi ce I agel nst any and all bUl ) ders j n an at tempt t 0 enforce any provi si on( s) the Un] form 5 t at ewi de Building Code since 1982 to the present~ If you cannot release the actual documents please provide sufficient information that will enable me to search the court records to obtai n the mo t ions as fi 1 ed. r4ote: wl th your computer tracki ng system thi s shou 1 d be easy to obtal n 6S we 11. Slnce items a.-c. should be reasonably available.. I will come by and pick them up at approximately 4:00 P.M. on \Alednesday, February 26.. 1992. r . . . d. LisUng of the !nies paia to Dan R. Brooks, PI. t~1CIUae.. but not iimi.ted to for eoch poymentJ dote pOld~ for what services rendered} amounts pald, authorities paid under. Please provide the listing for this fiscal year as .yvell as the last flscal year. 8. Listing of names of other indivldual P.Ets retained and total amounts paid and the number at times ret81ned for this fiscal year and for the last fi sea 1 year. Not e: f or d~ and e~, above I do not want any 1 nf ormat i on on 1 arger firms such as Schnabel} Froehling and Robertson, Virginia Geo- Tech. or Dewberry and Davls. I want only Informatlon on small indlvidualy owned and operated entlties such as Brooks.. Strawbrldge~ Johnson~ HendersonJ etc~ Awalt Ing your timely reply, I am ;(dxf ff Robert G~ Karnes 1520 1 Powe 11 Grove Road Mldloth18n.~ Va~ 23112 (H) 739-8884 (W) 279-5258 \." BOARD OF SUPERVISORS H'~ARY G. DANIE~ CHAIRMAN DA LE OISTR ICT JE~3E J. MAYES~ VICE CHAIRMAN M A TOACA DISTRICT G. H.APPLEGATE CLOVER HILL OJSTA1CT R. GARLAND DODO BERMUOA DrSTRICT JOAN GiRONE M J OLOTH IAN C I STRICT :. " { ~eCHESTERFIELD COUNTY_ P.O. Box 40 CHESTERFIELD, VIRGINIA 23832 ~ . LANE 8. RAMSEY COUNTY ADM INiSTAA TOR . . September 15, 1987 Woodlake Land Trust and Investors Woodlake Development Corp. c/o Gordon Lee Malonee, Planning and Design Collaborative P.O. Box 1910 Midlothian, VA 23113 RE: CASE #875096 Dear Mr. Malonee: This letter is to advise you that .on August 26, 1987, the Chesterfield County Board of Supervisors approved the rezoning from Agricultural (A) to Residen- tial (R-9) with Conditional Use Planned Development plus amendment to Condi- tional Use Planned Development (Case .815086) on property located along Hull Street Road and being T.M. 60 (1) Parcels 20, 22, 66 and 81; Tax Map 61-9 (1) Parcels 1 and 2; and Tax Map 74-4 - (1) Parcels 1, 2 and 3 subject to the conditions stated in Enclosure 1. If we can be of further assistance to you in this matter, please do not hesitate to. contact me or Roy Crawford at 748-1050 or 643-2894 (ext. 1050). 52 Thomas E. Jaco Director of Planning cc: Gary Fenchuk/Woodlake Richard M. McElfish, Director of Environmental Engineering Randy Phelps, Utilities Enclosure APPROV/AUG26BS!rgb '.... (e L~' !e MINUTEs BOARD OF SUPERVISORS August 26, 1987 Supervisors in Attenda~ce: Mr. Harry G. Daniel, Chairman Mr. Jesse J. Mayes, Vice Chairman Mr. G. H. Applegate Mr. R. Garland Dodd Mrs. Joan Girone Mr. Lane B. Ramsey Acting County Administrator Staff in Attendance: Mrs. Doris DeHart, Legislative Coord. Ms. Joan Dolezal, Clerk to the Board Mr. Bradford S. Hammer, Asst. Co. Admin. Mr. William Howell, Dir., Gen. Services Mr. Thomas Jacobson, Dir. of Planning Mr. Robert Masden, Asst. Co. Admin. for Human Services Mr. R. J. McCracken, Transp. Director Mr. Richard McElfish, Dir. of Env. Eng. Mr. Steve Micas, Co. Attorney Mrs. Pauline Mitchell, Dir. of News/Info. Services Mr. Richard Sale, Asst. Co. Admin. for Development Mr. M. D~ Stith, Jr., Dir. of Parks & Rec. MI. David Welchons, Dir. of Utilities Mr. Frederick Willis, Dir. of Human Resource Management Mr. Daniel called the meeting to order at 9:00 a.m. (EDST)~ CASE ~ER: ;~ e~l ~/)0'~ . t ,~ '_. "-' ~ ....... . SOIL LEGEND SOIL MAP NO. 1- 6 7 18- t3 j 57-r:; -. s1-1) SLOPE EXISTING EROSION DEGREE SOIL DESCRIPTION LIMITATION ).--b :, !. I L I-'~:"~ ,~.-. ~ ~ C'! ~ S<-? ~~; ~f?_.\ l . I , I Lu~. -.::.c ~f ~;:.'r~ ~~..... ~-.~ > e... '~:."-~ d ,...~ ~ ;"r ~- ~,,~ \..~ I ~ - ~ ~ 1.-1 G-;)J ( ~ E L L--- \);<- 7-' I l_ \--= ~~')J ~~.,-~ \ ....._") 1 - t:; t r 7 .::.- 0 ,.; .J '- ,: -; ,/ J/~~~ }L~, '. / I '/6 ~ J SiJ ~ ! ('I'z - i~ t-r ' I r ~ . r ./ S vu;?:. L.- L- :::.J-- f:'. :_/ S '3 1= ,./J E- i!.'1 ==.. .......... -..:..~/ ~ - I r:sj- B _ "'? / ..;;. - c S T~/J0.r;.t<'..c, \- -, ... " .: ~L.' I~ L.t'~~ ./...,.- L ~?~) - r'. So ~ ~ ~ J SUITABILITY FOR PROPOSED USE: po;; ~/ ."'- / - f' ,(';"f'''::'= _/ ~ / .;..,.... , / ~ ,./ r '/ .. / j:::.~ _ /:-r://:.:~ ~ --,.- .' ~ . ~l _ ...J /.):-=.--= i- ..:-- L L. .~L-~/ ~ , ;~) :':J j) t. ;-I' . ,. ~ j-f / (;. V' c- r-~' f"- .,. -1 ) ~ J,-"'~ .J ~ ~/_-' ! ~ RECOMMENDATIONS: I "I i ~. -- .. "..' ~ l' I I r-....-' ~ ~~ .' , .....-. ~ ..,: ,,'-~.-. " ~. . ~:..:. - -- .' #~ - .-::: ~ '-..-- , \ r",.....-. ~J ...., r~r""" - . __" __ I "- ./. /' ~. ,~ <- ' I :"i / .If j;(!Jv J~ ' ~) J j1 if t"... t ,-~ ~, ~ ; , .- -" ,/.... _. ._,~....... ,.' ~--. . ~- ._ I " ,'-J. , " . ~ ) 1 I" · '( -- J '.. It. - , ,;c '.-.-' f.) r, /6 ,- . ~ ;..../ G .I .-~....... ":: ~ ... -c~~ ; ~".~ , , _. 'i~.1 REMARKS : -, '.. ' . ,\' / -) L-:,/-:;~:; ../ ~ ~~ ~c-/i / /-:' ...... / .' /.- 7...... ~ r .._ ___ "__ .......... , .... .-' -.- . -~.. ;0" ...- > NAME: DATE: JIMMY/BACKUP/rgb --'-1 111 n {e re I ;-. August 26, 1987 BS ADDENDUM 875096 Woodlake Land Trust and Investors Woodlake Development Corporation Clover Hill Magisterial District North line of Hull Street Road, southeast line of Woolridge Road, and east and west lines of portions of Woodlake Village Parkway Prior to, and after the Planning Commission meeting on August 18, 1987, Staff me t wi.ch rep resen ta t i ves of the developer (5) to dis cuss the transportation conditions as ou'tlined in the "Request Analysis and Recommendation;U specif- ically, Condition 9. The applicant has requested Condition 9 to be modified to state specifically the level of service that would be acceptable to the Transportation Department. Staff is agreeable to that and would recommend that the condition be modified as follows: 9. Specific roadway improvements set forth in these conditions (4) 5, 6, i, and 8 above) are required by the time of full site development and are to be constructed in accordance with the phasing plan ap- proved by the Transportation Department. The developer shall pro- vide the Transportation Department with additional traffic.studies upon com~letion of each phase, if requested. Roadway improvements shall.be increased or decreased by the developer, as required by the Transportation Department, if these studies demonstrate that traffic generation rates and distributions solely from this development are materially different, as determined by the Transportation Depart- ment, from projections set forth in the traffic study prepared by Wilbur Smith and Associates, Inc., and dated April 22, 1987, with supplement dated May 20, 1987. If satisfactory improvements cannot be .provided, the Planning Commission may reduce the permissible densities to the extent that a level of set"V'ice nnll is provided, as determined by the Transportation Depar~ment. This development shall not generate more than 3,354 a.m. peak hour trips or 4t507 p.m. peak hour trips, unless approved by the Transportation Department. (T) 87S096/BSAUG7/AUG26HAA ( - 4 - it fir- A~g~8~-~ST-~9S~-6PG August 26, 1987 BS REQUEST ANALYSIS AND RECOMMENDATION 875096 Woodlake Land Trust and Investors Woodlake Development Corporation Clover Hill Magisterial District North line of Hull Street Road, southeast line of Woolridge Road, and east and west lines of portions of Woodlake Village Parkway REQUEST: I. Rezoning from Agricultural (A) to Residential (R-9) with Condi- tional Use Planned Development on 177.5 acres; II. Amendment to a Conditional Use Planned Development (Case 815086). A mixed use development with residential. office. and commercial uses is planned. PLANNING COMMISSION RECOMMENDATION RECOMMEND APPROVAL SUBJECT TO THE CONDITIONS ON PAGES 2 AND 3. STAFF RECOMMENDATION I. RecolIUIlend approval of Res iden t ial (R-9) wi th Condit ional Use Planned Development for the following reasons: A. Proposed land use and density are compatible with those of ". surrounding development. This Planned Development would be an extension of the existing Wood1ake Development. Proposed development standards are essentially the same as currently exist in Woodlake. B. Proposed land use and density conform to those designated for the area by the Powhite/Route 288 Development Area Land Use and Transportation Plan. II. Recommend approval of amendment to Conditional Use Planned Development for the following reasons: A. The amendment would integrate all of the unbui1t sections of Woodlake in a uniform Planned Development and would have no detrimen~al effects on the previously built sections. B. The major changes requested were brought about by relocation of the collector road to accommodate the addition of the land area e e noted in Request I, and field conditions that necessitated the dividing and/or reconfiguring of the original tract boundaries, as well as amendments that were approved in previous years. (NOTE: THE CONDITIONS NOTED WITH "STAFF / CPC" WERE AGREED UPON BY BOTH STAFF AND THE COMMIS 5 ION · COND ITIONS WITH ONLY A "STAFF" ARE RECOMMENDED SOLELY BY STAFF. CONDITIONS WITH ONLY A "CPC" ARE ADDITIONAL CONDITIONS RECOMMENDED BY THE PLANNING COMMISSION.) CONDITIONS (STAFF/CPC) (STAFF I CPC) (STAFF/CP~) (STAFF/CPC) (STAFF / CPC) .( -~ .. 1 . The following conditions notwithstanding, the document, including Textual Statement (Exhibit D) and the Revised Master Plan, (Exhibit G), prepared by The Planning and Design Collaborative, Inc., nated April 28, 1987, shall be considered the Master Plan. (P) 2. Public water and sewer shall be used. (U) 3 . A geotechnical engineering analysis shall be performed to determine foundation design for lots with high clay con- tent soils. (EE) 4. Approval of the Master Plan shall not imply that the County gives final approval of particular road sections, right of way widths, or alignments. (T) 5 . The developer shall be responsible for the following road improvements: A) An additional lane of pavement: 1) Along westbound Route 360 to provide a third through-lane; 2) Along the southbound lanes of the site road at its intersection with Route 360 to provide a dual left-turn lane and a separate right-turn lane; and 3) Along Woolridge Road at its inter- section with the site road to provide left- and right-turn lanes. B) Relocation of the ditch along Woolridge Road for the entire property frontage to provide adequate shoulders. C) Full cost of signalization, if warranted, at the site road/Route 360 intersection and all in- ternal roads' intersection(s). (T) J 2 , . ~.096/BSAUG7 / AUG26HA ) (STAFF/CPC) (STAFF/CPC) (STAFF/CPC) (STAFF/CPC) (It G.~' e 6. In addition to submission of road construction plans to VDO! and Environmental Engineering, the plans shall also be submitted to, and approved by, the Transportation Department. (T) 7 . All collector roads shall have a minimum right of way width of seventy (70) feet. (T) 8. Prior to the issuance of any building permits, 100 feet of right of way, measured from the centerline of Route 360 and forty-five (45) feet of right of way, measured from the centerline of Woolridge Road, shall be dedicated to and for the County of Chesterfield, free and unrestricted. (T) 9 . Specific roadway improvements set forth in these con- ditions (4, 5, 6, 7, and 8 above) are required by the time of full site development and are to' be cons~ructed in accordance with the phasing plan approved by the Transpor- tation Department. The developer shall provide the Trans- portation Department with additional traffic studies upon completion of each phase, if reque"sted. Roadway improve- ments shall be increased or decreased by the developer, as required by the Transportation Department, if these studies demonstrate that traffic generation rates and distributions solely from this development are materially different. as determined by the Transportation Department, from projections set forth in the traffic study prepared by Wilbur Smith and Associates, Inc., and dated April 22, 1987, with supplement dated May 20, 1987. If satisfactory improvements cannot be provided, the Planning Commission may reduce the permissible densities to the extent that acceptable levels of service are provided, as determined by the Transportation Department. This development shall not generate more than 3,354 a.m. peak hour trips or 4,507 p.m. peak hour ~rips, unless approved by the Transporta- tion Department. (T) GENERAL INFORMATION Location: Fronting approximately 1,150 feet on the north line of Hull Street Road, also front- ing approximately 3,000 feet on the south- east line of Woolridge Road and the east and west lines of portions of Woodlake Village Parkway. Tax Map 60-':&1) Parcels 20, 22. 66, and 81; Tax Map 61-9 (1) Par- cels 1 and 2; and Tax Map 74:4 (1) Parcels 1, 2, and 3 (Sheets 13, 19, and 20). Existing Zoning: A (Request I); R-9 with CUPD (Request II). 3 87S096/BSAUG7/AUG26HA e Size: Existing Land Use: Adjacent Zoning & Land Use: Utilities: Environmental Engineering: Schools: ~ ). e 177.5 acres (Request I); 519.5 acres (Request II); 697 acres (total). Vacant or single family residential North - A; Single family residential, agricultural and vacant South - A, B-1, B-3; Single family residential, commercial, agricultural, and vacant East - At R-7, R-9; Single family residential, agricultural, and vacant West - Aj Single family residential, agricultural, and vacant. The site lies within the Upper Swift Creek drainage area and is served b1 the Falling Creek Treatment Plant. The area drains via several tributaries to the Swift Creek Reservoir. Use of public water and sewer is recommended and intended. (Condition 3). Because both water and sewer lines/systems currently exist in Woodlake for extension to this area, off-site easements internal to Woodlake would be all that is necessary. Although limited drainage problems and erosion are expected at the gently sloping site, it is rated poor for the intended use because of the high clay content of the soils and seasonal high water table. Underlying much of this site are clays which greatly expand as they become sat- urated and greatly contract as they are drained. Standard foundations are not designed to withstand this high shrink- swell propensity. A geotechnical engineer- ing analysis can determine how foundations should be designed for lots with high clay content soil. (Condition 3) There are no known or anticipated drainage and/or erosion problems. Development should proceed under normal subdivision procedures. Off-site easements will not be necessary. An estimated 309 school age children will be generated by development of the 177.5 acres. This area lies in the Clover Hill Elementary School attendance zone: capaci- ty - 850 J enrollment - 662; in the Swif t 4 y96/BSAUG7/AUG26HA .. )0 .... ,.;~ f - Fire Service: Gener al Plan (Powhite/Route 288 Development Area Land Use and Transportation Plan) : Transportation: i Creek Middle School attendance zone: capac i ty - 1,500 J enrollment - 1. 385; and in the Clover Hill High School attendance zone: capacity 1,700, enrollment 1)693. Present facilities cannot handle this increase; additional space will be needed. Staff is investigating additional schoal sites in the area. There is still a school si te (PS2) which is available through this application, shown on 'the Revised Master Plan. Clover Hill Fire Station, Company #7. At present, fire service capability is good. Public water and fire hydrants must be provided in compliance with nationally recognized standards. . Where applicable, fire lanes must be provided in compliance with the Fire Prevention Code. Medium density residential (1.51-4.00 units/acre) A traffic analysis was submitted with this request which assessed the impact of the entire (existing and proposed) Woodlake Development for the design years 1997 and 2007. The Woodlake Development will gener- ate approximately 41,207 average daily trips (3,354 a.m. peak hour trips and 4,507 p.m. peak hour trips). These vehicles will be initially distributed along Route 360 and Woolrid ge Road which had 1986 traf f ic counts of 11,250 and 203 vehicles per day, respectively. To accommodate traffic from the development, additional pavement should be provided along southbound Woodlake Parkway for a second left-turn lane (i.e., dual lefts), and westbound Route 360 for an additional through-travel lane (i.e.t third lane). This recommended third through-lane should extend approximately 500 feet in both east and west direction from the Woodlake Parkway/Route 360 intersection (Condition 5 (a)J 1 and 2). A traffic signal should also be provided at the Route 360/Woodlake Parkway intersection (Condi- t ion 5 (c) ) . Also, Ie f t- and righ t-turn lanes should be provided along Woolridge 5 87S096/BSAUG7/AUG26HA e e Road at the site road intersection (Condi- tion 5 (a) 3). The site road should be at minimum three (3) lanes (i.e., one (1) inbound and two (2) outbound for left and right turning movements) at the Woolridge intersection (Condition 7). A significant volume of this development's traffic is expected to utilize Woolridge Road in order to access Powhite Parkway/Route 288 area. Woolridge Road currently has approximately 18 to 20 feet of pavement with little or no shoulders. The section of Woolridge Road crossing the Swift Creek Reservoir is not in the State system and is maintained by the County. To provide a safe roadway, the developer should provide shoulders on Woolridge Road. (Condition 5 (b)) The Powhite/Route 288 Development Area Land Use and Transportation Plan identifies Route 360 as a major arterial with a recom- mended right of way width - of 120 to 200 feet and Woolridge Road as a major arterial with a recommended right of way width of ninety (90) feet. Right of way dedication should be in accordance with this Plan (Condition 8). As this site develops-aiid as additional property in the area devel- ops, a collector road network shown on the attached map (Anticipated Collector Road Network) will be needec. It is Anticipa~ed that the volumes along the internal collec- tor roads could range from approximately 6,000 to 11,000, vehicles per day. They should, therefore, be designed as no lot frontage roads with controlled access points. At the time of road and drainage plan review, Staff will make specific recommendations regarding the design and access onto these collector roads. (Condi- tion 7) In conjunction with the first schematic tentative subdivision plan, a phasing plan fot' the required road improvements may be submitted to J and approved by J the Trans- portation Department. (Conditions 4, 6, and 9) DISCUSSION .0( Woodlake was originally planned and zoned in 1981 with development begin- ning in 1983; approximately 1,000 lots have been developed and 500 houses .,. -) 6 P96/BSAUG7/AUG26HA ......... ~. (~ : '0\, 'e ~~ e ,'" are either under construction or occupied. The development also includes parks, bike trails) an indoor and outdoor pool (another pool is under construction), churches t shopping facilities and an elementary school. Because of the popularity of this development, the applicant proposes to expand and revise the Master Plan which governs development of Woodlake. Revision of the Master Plan was specifically designed to integrate the proposed expansion and to accommodate future expansion. The reV~SJ..on considered development of land as far west as Woolridge Road; substan- tively it addressed traffic generation, utility provision, adequate drainage, and all other concerns which the original Master Plan addressed. The Revised Master Plan would increase the absolute size of Woodlake by 177 · 5 acres f or a total 0 fIt 353 acres. I t would also s imul taneous ly increase the percentage of land zoned for single family development to 58% and reduce the mul~i-fanJily area to 5%. The overall gross density has been reduced to 2 ~ 46 residential units per acre. Also,. the total number of units to be constructed will be reduced from that permitted, even though the total area of development has been increased. Further, it would maintain "the same conditions, controls, and regulations that were approved for Woodlake, as well as those conditions which were ap- proved in subsequent amendment s II (Textual S ta temen t J Exhib it D). The intent is to make the Revised Master Plan a singlet consolidated regu- latory document covering a cohesive community. The attached Chart lA provides a comparative analysis of the previously approved zoning and the + current request. Development of the additional 177.5 acres would create or expand nine (9) single family tracts, one (1) multi-family tract, and one (1) community center. These tracts would be connected to the existing development by the realigned major internal streets. Realignment of these streets has also been designed to accommodate future expansion. As was noted earlier, the Powhite/Route 288 Development Area Land Use and Transportation Plan proposes that this area of the County be developed at medium density residential standards (1.51-4.00 units per acre). The overall net density, as proposed for the residential development, will be 3. 62 units/ acre. When the total acreage of the proj ect is used, the density decreases to 2.46 units/acre (see attached Chart I: Summary of Land Uses). Consequently, it is felt that this request is in conformance with the recommendation of the Plan. The proposed revision will not increase the approved number of dwelling units and will maintain the integrity of the original zoning. It is compatible with surrounding residential uses and is in conformance with the Powhite/Route 288 Development Area Land Use and TransEortation Plan (medium density residential uses are designated). Together with recom- mended conditions, the request will provide adequate -internal and ex- ternal traffic circulation and access and allows logical integration of present and future expansions. Consequently, it is recommended that both the requested rezoning and the amendment to the Conditional Use Planned Development be approved. 7 87S096/BSAUG7/AUG26HA - .' L.'~ - i SOIL. SUITABiliTY ~H.~... HULL STREET RD.. ~". ~. .. .~ : 'II. ..:: ~ ": \:~:: ; . .: ... .... ~ " D ~ GOOD POOR . VERY POOR 8750910 -I ....... . N e e CASE HISTORY Planning Commission Meeting (8/18/87): On motion of Mr. O'Connor, seconded by Mr. Rowe, the Commission recom- mended approval of this request subject to the conditions on pages 2 and 3 a AYES: Messrs. MillerJ O'Connor, Cowan, and Rowe. ABSENT: Mr. Belchera The Board of Supervisors on Wednesday, August 26, 1987, beginning at 2: 00 p.m., will take under consideration this request. () I.. ._J 8 ,096/BSAUG7/AUG26HA ,.J ..: ~ I " J / .. - - _L ... iIIII~..._~+ , II E K' ~{; l ~ - , . -- - _ I l 11 ......... I L ~ .; .c... ~ 000 -7~ e 'r'~t. ~p. 0 -- ( j " A "\,.- t 'it N C L.e n d ~. ?^:=.~7- ;~~-L:;~/.;' -7":.-" ~..... ~ "'-~-- ~ ~ ,- _ --. ~.l ~.....~ ~- .'. -..~ 5t"" ~ _' .m. ~<r , - ~.- j ; '2. ~ ~ --- ." ~ ~ ---=: ' '-' '"' ..... . /.- .' - ' -, ~~ Ie: \ \ ~ ,,: - ~ ---.... - ....-:'\ ,..- - \\}, I r' .-j----f ~ l,.... ~"J Exlatlng Woodlake Propo..d Additions (RezonJnl from A to R-9 with CUPO) ~ Tract. Mollified . 5 By pro,o..d Ma.t.r Plan ~ . e ~ August 18, 1987 CPC REQUEST ANALYSIS AND RECOMMENDATION 875096 Woodlake Land Trust and Investors Woodlake Development Corporation Clover Hill Magisterial District North line of Hull Street Road, southeast line of Woolridge Road, and east and west lines of portions of Woodlake Village Parkway REQUEST: I. Rezoning from Agricultural (A) to Residential (R-9) with Condi- tional Use Planned Development on 177.5 acres; II. Amendment to a Conditional Use Planned Development (Case 815086). A mixed use development with residential, office, and commercial uses is planned. RECOMMENDATION I. Recommend approval of Residential (R-9) with Conditional Use Planned Development for the following reasons: A. Proposed land use and denSity are compatible with those of surrounding development. This Planned Development would be an extension of the existing Woodlake Development. Proposed development standards are essentially the same as currently exist in Woodlake. B. Proposed land use and density conform to those designated for the area by the Powhite/Route 288 Development Area Land Use and Transportation Plan. II. Recommend approval of amendment to Conditional Use Planned Development for the following reasons: A. The amendment would integrate all of the unbuilt sections of Woodlake in a uniform Planned Development and would have no detrimental effects on the previously built sections. B. The major changes requested were brought about by relocation of the collector road to accommodate the addition of the land area noted in Request I, and field conditions that necessitated the dividing and/or reconfiguring of the original tract boundaries, as well as amendments that were approved in previous years. ~J e e CONDITIONS 1. The following conditions notwithstanding, the document, including Textual Statement (Exhibit D) and the Revised Master Plan, (Exhibit G), prepared by The Planning and Design Collaborative, Inc., dated April 28, 1987, shall be considered the Master Plan. (P) 2. Public water and sewer shall be used. (U) 3. A geotechnical engineering analysis shall be performed to determine foundation design for lots with high clay content soils. (EE) 4. Approval of the Master Plan shall not imply that the County gives final approval of particular road sections, right of way widths, or alignments. (T) 5. The developer shall be responsible for the following road improvements: A) An additional lane of pavement: 1) Along westbound Route 360 to provide a third through-lane; 2) Along the southbound lanes of the site road at its intersection with Route 360 to provide a dual left-turn lane and a separate right-turn lane; and 3) Along Wool~idge Road at its intersection with the site road to provide left- and right-turn lanes. B) Relocation of the ditch along Woolridge Road for the entire property frontage to provide adequate shoulders. C) Full cost of signalizationt if warranted, at the site road/Route 360 intersection and all internal roads' inter- section(s) . (T) 6. In addition to submission of road construction plans to VDOT and Environmental Engineering, the plans shall also be submitted to, and approved by, the Transportation Department. (T) 7 I All collector roads shall have a minimum right of way width of seventy (70) feet. (T) 8. Prior to the issuance of any building permits, 100 feet of right of way, measured from the centerline of Route 360 and forty-five (45) feet of right of way, measured from the centerline of Woolridge Road, shall be dedicated to and for the County of Chesterfield, free and unrestricted. (T) 2 8. "~96/SJUN7/AUG18G .i J / .~ ( e . 9. Specific roadway improvements set forth in these conditions (4, 5, 6, 7, and 8 above) are required by the time of full site development and are to be constructed in accordance with the phasing plan ap- proved by the Transportation Department. The developer shall pro- vide the Transportation Department with additional traffic studies upon completion of each phase, if requested. Roadway improvements shall be increased or decreased by the developerJ as required by the Transportation Department, if these studies demonstrate that traffic generation rates and distributions solely from this development are ma terially d if f eren t , as de termined by the Trans porta tion Depart- ment' from projections set forth in the traffic study prepared by Wilbur Smith and Associates, Inc., and dated April 22. 1987, with supplement dated May 20, 1987. If satisfactory improvements cannot be provided, the Planning Commission may reduce the permissible densities to the extent that acceptable levels of service are provided, as determined by the Transportation Department. This development shall not generate more than 3,354 a.m. peak hour trips or 4,507 p.m. peak hour trips, unless approved by the Transportation Department. (T) GENERAL INFORMATION Location: Fronting approximately 1 J 150 feet on the ~orth line of Hull Street Road, also front- ing approximately 3,000 feet on the south- east line of Woolridge Road and the east and west lines of portions of Woodlake Village Parkway. Tax Map 60 (1) Parcels 20, 22, 66, and 81; Tax Map 61-9 (1) Par- cels 1 and 2; and Tax Map 74-4 (1) Parcels I, Z, -and 3 (Sheets 13, 19, and 20). Existing Zoning: A (Request I); R-9 with CUPD (Request II). S iz e : 177.5 acres (Request I); 519.5 acres (Request II); 697 acres (total). Existing Land Use: Vacant or single family residential Adjacent Zoning & Land Use: North - A; Single family residential, agricultural and vacant South - A, B-1, B-3; Single family residential, commercial, agricultural, and vacant East - A, R-7, R-9; Single family residential, agricultural, and vacant West - A; Single family residential, agricultural, and vacant. 3 87S096/SJUN7/AUG18G Utilities: e Environmental Engineerin~: Schools: Fire Service: e The site lies within the Upper Swift Creek drainage area and is served by the Falling Creek Treatment Plant. The area drains via several tributaries to the Swift Creek Reservoir. Use of public water and sewer is recommended and intended (Condition 3). Because both water and sewer lines/systems currently exist in Woodlake for extension to this area, off-site easements internal to Woodlake would be all that is necessary. Although limited drainage problems and erosion are expected at the gently sloping site, it is rated poor for the intended use because of the high clay content of the soils and seasonal high water table. Underlying much of this site are clays which greatly '"expand as they become sat- urated and greatly contract as they are drained. Standard foundations are not designed to withstand this high shrink- swell propensity. A geotechnical engineer- ing analysis can determine how foundations should be designed for lots with high clay content soil. (Condition 3) There are no known or anticipated drainage and/or erosion problems. Development should ~roceed under normal subdivision procedures. Off-site easements will not be necessary. An estimated 309 school age children will be generated by development of the 177.5 acres. This area lies in the Clover Hill Elementary School attendance zone: capaci- ty - 850 , enrollment - 662; in the Sw:lf t Creek Middle School attendance zone: capacity - 1,500, enrollment - 1,385; and in the Clover Hill High School attendance zone: capacity 1,700, enrollment 1,693. Present facilities cannot handle this increase; additional space will be needed. Staff is investigating additional school sites in the area. There is still a school site (PS2) which is available through this application, shown on the Revised Master Plan. Clover Hill Fire Station, Company #7. At present, fire service capability is good. Public water and fire hydrants must be 4 f 096/SJUN7/AUG18G I ,~I', ~ e ... General Plan (Powhite/Route 288 Development Area Land Use and Transportation Plan): Transportation: . provided in compliance with nationally recognized standards. Where applicable, fire lanes must be provided in compliance with the Fire Prevention Code. Medium density residential (1.51-4.00 units/acre) A traffic analysis was submitted with this request which assessed the impact of the entire (existing and proposed) Woodlake Development for the design years 1997 and 2007. The Woodlake Development will gener- ate approximately 41,207 average daily trips (3,354 a.m. peak hour trips and 4,507 p.m. peak hour trips). These vehicles will be initially distributed along Route 360 and Woolridge Road which had 1986 traffic counts of 11,250 and 203 vehicles per day, respectively. To accommodate traffic from the development, additional pavement should be provided along southbound Woodlake Parkway for a second left-turn lane (i.e., dual lefts), and westbound Route 360 for an additional through-travel lane (i.e., third lane). ,This recommended third through-lane should extend approximately 500 feet in both east and west direction from the Woodlake Parkway/Route 360 intersection (Condition 5 (a), 1 and 2). A traffic signal should also be provided at the Route 360/Woodlake Parkway intersection (Condi- t ion 5 (c) ) . Also, lef t- and right-turn lanes should be provided along Woolridge Road at the site road intersection (Condi- tion 5 (a) 3). The site road should be at minimum three (3) lanes (i.e., one (1) inbound and two (2) outbound for left and right: turning movements) at the Woolridge intersection (Condition 7). A significant volume" of this development's traffic is expected to utilize Woolridge Road in order to access Powhite Parkway/Route 288 area. Woolridge Road currently has approximately 18 to 20 feet of pavement with little or no shoulders. The section of Woolridge Road crossing the Swift Creek Reservoir is not in the State system and is maintained by 5 87S096/SJUN7!AUG18G e e ...1 the County. To provide a safe roadway, the developer should provide shoulders on Woolridge Road. (Condition 5 (b)) The Powhite/Route 288 Development Area Land Use and Transportation Plan identifies Route 360 as a major arterial with a recom- mended right of way width of 120 to 200 feet a~d Woolridge Road as a major arterial with a recommended right of way width of ninety (90) feet. Right of way dedication should be in accordance with this Plan (Condition 8). As this site develops and as additional property in the area devel- ops, a collector road network shown on the attached map (Anticipated Collector Road Network) will be needed. It is anticipated that the volumes along the internal collec- tor roads could range from approximately 6,000 to 11 ,000 vehicles per day. They should I therefore, be designed as no lot frontage roads with controlled access points. At the . time of road and drainage plan review, Staff will make specific recommendations regarding the design and access onto these collector roads. (Condition 7) In conj~nction with the first schematic tentative subdivision plan, a phasing plan for the required road improvements may be submitted to, and approved by, the Trans- portation Department. (Conditions 4, 6, and 9) DISCUSSION Woodlake was originally planned and zoned in 1981 with development begin- ning in 1983; approximately 1,000 lots have been developed and 500 houses are either under construction or occupied. The development also includes parks, bike trails, an indoor and outdoor pool (another pool is under construction), churches J shopping facilities and an elementary school. Because of the popularity of this development, the applicant proposes to expand and revise the Master Plan which governs development of ~oodlake. Revision of the Master Plan was specifically designed to integrate the proposed expansion and to accommodate future expansion. The reV1s~on considered development of land as far west as Woolridge Road; substan- tively it addressed traffic generation, utility provision. adequate drainage, and all other concerns which the original Master Plan addressed. The Revised Master Plan would increase the absolute size of Woodlake by 177.5 acres for a total of 1,353 acres. It would also simultaneously 6 096/SJUN7/AUG18G .I e e .,J increase the percentage of land zoned for single family development to 58% and reduce the multi-family area to 5%. The overall gross density has been reduced to 2.46 residential units per acre. Also, the total number of units to be constructed will be reduced from that permitted, even though the total area of development has been increased. Further, it would maintain "the same conditions, controls, and regulations that were approved for Woodlake, as well as those conditions which were ap- . proved in subsequent amendments" (Textual Statement, Exhibit D). The intent is to make the Revised Master Plan a single, consolidated regu- latory document covering a cohesive community. The attached Chart lA provides a comparative analysis of the previously approved zoning and the current request. Development of the additional 177.5 acres would create or expand nine (9) single family tracts, one (1) multi-family tract, and one (1) community center. These tracts would be connected to the existing development by the realigned major internal streets. Realignment of these streets has also been designed to accommodate future expansion. As was noted earlier, the Powhite/Route 288 Development Area Land Use and Transportation Plan proposes that this area of the County be developed at med ium densi ty residential standards ( 1. 51-4 . 00 uni ts per acre). The overall net density, as proposed for the residential development, will be 3 · 62 units / acre. Wben the to.tal acreage of the pro j ec t is used, the density decreases to 2.46 units/acre (see attached Chart I: Summary of Land Uses). Consequently, it is felt that this request is in conformance with the recommendation of the Plan. The proposed revision will not increase the approved number of dwelling uni ts and will maintain the integrity of the original zoning. I t is compatible with surrounding residential uses and is in conformance with the Powhite/Route 288 Development Area Land Use and Transportation Plan (medium density residential uses are designated). Together w~th recom- mended condi tions , the request will provide adequa te internal and ex- ternal traffic circulation and access and allows logical integration of present and future expansions. Consequently, it is recommended that both the requested rezoning and the amendment to the Conditional Use Planned Development be approved. 7 87S096/SJUN7/AUG18G e e 2. Chart I: Summary of Land Use Zoning * Land Use District Acres 01 Units Density Ju Single Family R-9 I 793..52 58 2301 2..90 j I I tw1ul t ipl e Family R-9 64..99 5 812 12..50 ~ j I Subtot.al 858.51 I 63 3113 I 3..62 Office 0** 48..66 4 I 190 I I Community Center B-l** 68.19 5 30 Schools & Utility R-9 52.73 4 ~ j I l Open Space & Roads R-9 324.45 24 I , I ~ Subtotal 494.03 I 37 I 220 I I I ! ~ ~ I Total 1352.54 100 3333 2.46 * Includes a conditional use permit for planned development in all districts. ** Residential units are also permitted in community centers and office districts although neither a specific nunber of units nor density for future units are reflected in this chart for the sake or clarity (units shown are existing). However, in no case will the .total number or residential units exceed 3333 or the total number or multiple family units exceed 812.. 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QJ ton ::1 ,..... n) c o 'I""'l .., .~ "'0 C o u C'lJ U1 OJ "'0 :J I""""t U C ~r-11..1.o1 - Of'-l 0 0.0 \"j,..j ...... g ~ ::: lo.;; ell ~ -<< ..;1,( 'EEK R"c, -' I ~ Vv i r. -j CREE.'-~' RESERVOIR - ,~ 4..t'::_ F'-OOO 'rI ~11:t. r. R 0 '( 000 " .1/ ... I -"\: (e i ~_h~... HULL STREET RD~. SOIL SUITABILITY rrA:~j GOOD D POOR ~ VERY POOR 87509lo -1 N fi N . Legend .' o EXlltlng Woodlake ~ Propo..d Additions (Rezonlnl from A to R-9 with CUPD) ~ Tract. Modified By Pro,o..d M..t.r PI. n ." I, 'I, " t '1 1,1' .,.:1 f' \ ,7\ X- A' " .. I ~ t' ;-........ ~ I I I \"''0 .................. (~)/ . . . .,;--...... ..-. .- '~ , ( ....... / .if ~ """".u..u ~, f ' ~-: .-'" ~ - -(~ ~~ -- " .,." ,. ANTICIPATED COLLECTOR ROAD. NETWORK ~"2 ! ~-J J) --- --- - - -. .-:.'..:.:,. - --- --- --- -~ , t ~i---. ~ ~ t ~-.- , )"''''Io.~.''', ---.,-- 'i~,:- ~ ,. ': r ( ~ J~ - .. .... .... .. .... .... ... ... ... ... - " .. ... ... : ,'" =,' .......... .. - - - .. ~:~---;",:---;.,.,..",.- -....1 .." , .. I' ,,\; -: I '_ l \_-\,_) , -0\ __- . .... ,.. - . . - .., --...- ---F- · -- rHrJ~/i 1~; ~ -~ ---1; ~........ ....-....-~ ~ :\~~_. - - - , ... e { 4J; '\ ". "'..4 BOARD OF SUPERVISORS HARRY G. DANIEL, CHAIRMAN C H EST E R FIE L 0 C 0 U N T Y OAU: DISTRICT R.GARLANO DODO, VICE CHAIRMAN CH ESTER FIELD, VIRGINIA 2:3 832 I UtIUOA .JoIITRICT . C~L.BOOKMAN C LO V 1''' MIL L 0 'STRICT JOAN GIRONE WID LOTH IA. 0 1ST IUCT E.MERLJN OINEfLL SR. MATOACA DIST"ICT December 11, 1981 Brandermill ATTN: J. Clark Plaxco P.aO. Box 287 Midlothian, VA 23113 RE: Case #815086 Dear Clark: This letter is to advise you that on November 25. 1981, the Chesterfield County Board of. Supervisors approved the rezoning from Agricultural (A), Residential (R-15) and Community Business (B-2) to Residential (R-9) , Office Business (0) and Convenience Business (B-1) with a Conditional Use Planned Development on property located along Route 360 and Woolridge Road and being Tax Map 60 (1) Parcels 21, 23. and 67; Tax Map 61 (1) Parcels I, 2, 3, 4. 5 and 7; Tax Map 75 (1) Parcell (sheets 19 and 20) subject to the imposition of the conditions stated in enclosure 1. If we can be of further assistance to you in this matter, please do not hesitate to contact me or Beverly Rogers at 748-1050 or 643-2894 (ext. l050)~ Sinc.erely, S~ Stanley R. Balderson, Jr. Director of Planning Enclosure teb ~ e . e BOARD OF SUPERVISCRS MINUTES November 25, 1981 Supervisors in Attendance: Mr. Harry G. Daniel, Chairman Mr. C. L. Bookman Mrs. Joan Girone ~rr. "E. Merlin O'Neill, Sr. Mr. Richard L. HedriCk County Administrator Supervisors Absent: Mr. R. Garland Dodd, Vice Chairman 815086 Staff in Attendance: Mr. Stanley Balderson, Dir. of Planning Mr. William Correll, Construction Coordinator Chief Robert L. Eanes, Fire Department Mr. Robert Galusha, Personnel Director Mr. James Gillentine, Nursing Home Administrator Mr. Phil Hester, Director of Parks and Recreation Mr. Elmer Hodge, Asst. Co. Administrator Mr. William Howell, Dir. of General Services Mr. Richard McElfish, Env. Engineer Mrs. Mary Arline McGuire, County Treasurer Mr. Steve Micas, County Attorney lrr. Jeffrey Muzzy, Dir. of Community Development Mr. Robert Painter, Dir. of Utilities Mr. Lane Ramsey, Dir. of Budget and Accounting In Clover Hill Magisterial District, Branderrnill requested rezoning from Agricultural (A), Residential (R-1S) and Community Business (B-2) to Residential (R-9) of 1067.25 acres, Office Business (a) of 49.04 acres, and Convenience Business (B-1) of 58.75 acres, plus a Conditional Use Planned Development encompassing the entire 1175.04 acre tract. This property fronts approximately 800 feet on the north line of Hull Street Road and also fronts approximately 2400 feet on the south line of Woolridge Road, and lies. between these two roads being partially bordered on the east by Swift Creek Reservior. Tax Map 60 (1) Parcels 21, 23, and 67; Tax Map 61 (1) Parcels 1, 2, 3, 4, 5, and 7; and Tax Map 75 (1) Parcell (Sheets 19 and 20). ~ Mr. Balderson~tated the Planning comrnitlton had recommended approval of this request subject to certain conditions. Mr. Dexter Williams reviewed the entrance configuration for the first year, the fifth year and the tenth year. He stated that th~ Highway Department recommended that the ten year configuratlon for the entrance be required prior to the 200th unit being occupied. He stated that Woolridge Road, where it crosses the reservoir, has a maximum vehicle limit per day of 400 and approximately 300 vehicles now cross this road. He stated it seemed unlikely that the County would have funds in the near future for major road improvements to Woolridge Road. Mr. Balderson stated this case differs from Brandermill in that only eight conditions are being recommended as Brandermill has taken the other conditions that were proposed for the original development of Brandermill and incorporated them into this plan. Mr. John Smith was present and inquired about the external road locations, specifically Coalfield. Hr. Bookman stated the' approval of this application does not approve nor does it infer approval of the location, relocation or closing of any roads or public ways exterior to the area of this 1175.04 tract. Mr. Jimmy Hancock was present and was concerned about the sewerage system and if a pump station would be utilized or if it would be gravity fed. Mr. Bookman stated that there would be participation involved for his area if he were interested. Mr. Painter stated that from Bright Hope to Route 360, no easements had been obtained at this time. Mr. Hancock stated his major concern was that he owns a cattle farm and that previously when a major development came through, another resident who had been there and owned a chicken farm had received numerous complaints and eventually, this gentleman was put out of business; and he did not want this to happen here. Mr. Bookman stated this would not affect Mr. Hancock's cattle farm, and he was not sure which case he was describing regarding the chicken farm. Mr. Bill Atkins was present and stated that there was a curve on Woolridge Road which was dangerous and inquired if it would be straightened out. He also inquired if the causeway would be closed. Mr. Bookman stated that he was not sure that the County would close Woolridge Road. He stated that the main entrance will be Route 360 to the development, but the County will attempt to keep Woolridge open to the public. Mr. Bookman stated regarding the curve, he felt Brandermill would dedicate land for the straighten~ng of this curve. Mr. Frampton indicated this 'would be accomplished. Mr. Atkins again expressed his concern for the causeway being closed as it would be twelve (12) miles to get back to Midlothian Turnpike. Mr. Bookman stated the Board had supported him in the past to keep the road open but that more traffic and more demand may lead one to believe it may be more reasonable for the road to-be improved. Mr. Robert Smith representing James Thacker who had built a $500,000 home close to the causeway, stated that Mr. Thacker would be damaged considerably if this road'were closed. He stated that he had been told by staff that the road would not be opened more than three to five years. Mr. O'Neill stated that he felt the County would do something to improve the road, but indicated that this did not have anything to do with the zoning at this time. f". ._ Mr. Clark Pla~ stated his appreciation to staff for the help during this zoning process. He stated the applicant agrees with the recommended conditions and will work with the Highway Department regarding Woolridge Road. On motion of Mr. Bookman, seconded by Mrs. Girone. the Board approved this request subject to the following conditions: 1. The below stated conditions notwithstanding, the application, textual statement and supporting documentation submitted shall be considered the plan of development. 2. Prior to any schematic plan approval, the exact design of the Route 360 intersection shall be approved by Community Development and VDH&T. 3. The entrance configuration, as recommended bv VDH&T, (see sketch attached to Staff Report) shall be designed, constructed and accepted into the State system prior to the issuance of more than 200 residential occupancy permits. 4. Thirty-five (35) feet of right-of-way for the entire length of the property which abuts Woolridge Road, measured from the centerline, shall be dedicated to and for the County of Chesterfield, free and unrestricted. This dedication shall ,be accomplished prior to the issuance of any building permits.. 5. A determination shall he made by the applicants at the time of the first schematic plan submission as to whether or not Alternate Plan A or Alternate Plan B shall be the master plan for the property. Upon this determination, the other plan shall be considered null and void. 6. A maximum of thirty (30) percent of the parking spaces required for a specific site or use may be reduced to eighteen (18) feet by eight (8) provided that appropriate signage indicating their use by compact cars is incorporated into the site plan. (This condition supersedes condition #21, Page 13 of the applicants' textual statement.) 7. Tract 384 shall be developed for single family residential use and such development shall be in accordance with the criteria outlined in the textual statement for such uses. 8. Brandermill shall dedicate, at no cost to the County, such easements and sites as necessary in the sole opinion of the County Utilities Department to provide the capability to serve the area to the west which will be served by County sewer and consistent with any agree~ents with the County. Ayes: Absent: Mr. Daniel, Mr. Bookman, Mrs. Girone, and Mr. O'Neill Mr. Dodd i~ .'~ -A~M:48,49a3:-€Pe- -5ep-cClfber 15-;-4981 ere Ge~-2GT-l-9-&1--€P6 ~-.J.-l,--l~-~-C November 25, 1981 BS STAFF REroRr CASE #815086 BPANDERMILL REQUEST: Rezoning from Agricultural (A), Residential (R-15) and Carmunity Business (B-2) to Residential (R-9) of 1057.25 acres; Office Business 'of 49.04 acres; and Convenience Business (B-1) of 58.75 acres, plus a Conditional Use Planned DevelofJIleI1t encanpa.ssing the entire 1175.04 acre tract. The applicants plan to constntct a camum..ity similar to Brandermill with mixed residential, office and camercial uses. ' SUBJECT PARC:EL: LOCATION, ACREAGE' AND USE: Clover Hill Magisterial District. This property fronts approximately 800 feet on the north line of Hull Street Road and. also fronts approximately 2400 feet on the south line of Woolridge Road and lies between these t'Wo roads being partially oordered on the east by Swift Creek Reservoir. Tax: Map 60 (1) Parcels 21, 23, and 67; Tax: Map 61 (1) Parcels 1,2,3, 4,5, and 7; and Tax Map 75 (1) Parcell (Sheets 19 and 20). REX:t'.:Mv1ENDATION The utili ties Depart:rrent has recomnended that ills case be deferred until the Board of Supervisors resolves the questions relative to sewer extension. Upon resolution of the utility questions, approval is recamended for t.~e follcwing reasons: A. PrOf.Csed zoning and land uses are canpatible with _ the existing and anticipated future zonings and land uses in the area. Further, the bulk of the developrent which has occurred in the area, has done so under conditional Use Planned Developrent, a trend established by Brandermill. B. Through the conditional Use Planned Developrent, the Carmission and Board can further insure orderly developnent through the acceptance of the textual staterrent and nester plan which provides an adecjUate road nebvork, buffering and proper developrent design. CONDITIONS: 1. The belCM stated concli tions notwithstanding, the application, te..xtual staterIEI1t and supp:>rting documentation suhni tted shall be considered the plan of developaent. 2. Prior to any schematic plan approval, the exact design of the Route 360 intersection shall :ce approved by Conmmity DeveloI;JreIlt and VDH&T.. 3. The entrA configuration, as recarrrend.Y VDH&T, (see sketch attached to Staff Report) shall be designed, constrUction and accepted into the State system prior to the issu~ of rrore than 200 residential occupancy pe.rmi ts. 4. Thirty-five (35) feet of right-of-way for the entire length of the protErty which abuts Woc>lridge Road, rreasured from the centerline, shall be dedicated to and for the County of Chesterfield, free and unrestricted. This dedication shall be acccxrplished prior to the issuance of any building r:exmits. 5 . A detennination shall be made by the applicants at the time of the first scherratic plan submission as to whether or not Alternate Plan A or Alternate Plan B shall be the master plan for the protErty. Upon this detennination, the other plan shall be considered null and void. 6. A maxinn.:an of thirty (30) percent of the parking spaces required for a specific site or use nay be reduced to eighteen (18) feet by eight (8) provided that app:ropriate signage indicating their use by canpact cars is incorporated into the site plan. (This condition supersedes condition #21, Page 13 of the afJPlicants I textual statenent.) 7. Tract 384 shall re develotEd for single family residential use and such develoJ.:llEIlt shall be in accordance with the criteria outlined in the textual staterrent for Sllch usp...s. ' 8. Brandennill shall dedicate, at no cost to the CountV, such easerents and sites as necessary in the sole opinion of the Camty Utilities Depart::nent to provide the capability' to serve the area to the west which will ~ serve..i by County sewer. SUPPORrING INr01M1\TION ADJACENT ZONING AND U\ND USE: North - Agricultural (A), Swift Creek Reservoir, Vacant or Single family residential use South - Agricultural (A) I B-3, R-7, Vacant, Swift Creek Reservoir or Single family resi- dential use Fast - Agricultural (A) & Residential (R-7), SWift Creek Reservoir, Brandermill West - Agricul tural (A), Vacant or Single family use ~ PLAN: Single family residential use and vacant/agricultural use. UTILITIES: Public water is located along Route 360 in the vicinity of Clover Hill High SchQ()l. The develCl}?er must prepare a study shONing the anDunt of water required for the project and the size of the line extension required to provide this arrount. The develop:r rrn.lst eJ...~d water to this develq:xrent, without refund, except for the cost of any oversizL.~g required by the Cotmty. Public sewer is available at Route 360 and Swift Creek in-the vicinity of the water plant. The Cotmty has not agreed to either alte:rnative, which is outlined in the zoning request. If the develof>ers choose to proceed. with the develo:PflEl1t of Wcx::x11ake at Brandennill, the 8e\ver system should be constnlcted. so that the lines will not have to be paralleled in the future and should be / 2 ..-/ . ~~) 818086 i /-, ,:... . ............,.. , ..w financed without the use of County Revenue Bonds and in accordance with present County r:01icy. The final determination on hew and if public sewer will be made available to this prop:rty ITnlSt be made by the Board of Supervisors. It is recamended that no action be taken on this zoning request until the Board renders their decision relative to extension of public sewer to this site. SOILS, DFAINAGE AND EROSIO~I: The COilllty soils map indicates that a significant percentage of this parcel is characterized by soils \V"i th high shrink-swell potential and high seasonable water tables. At the time of schenatic plan review, it will be recormended that particular conditions relati ve to fcoting designs, footing drains, and rni.nimum floor elevations be iropose:1. This property drains to Swift Creek Reservoir via nunerous intr.:i.na.te streams and sm3.11 tributaries. Developnent plans ll1t1St take into consideration protection of the public potable water supply. Provided the sane cri teria for erosion control and drainage, which was established for developtel1t lying in close proximity to Swift Creek Reservoir are adhered to, there are no anticipated problems. Prior to any construction, erosion control, road and .drainage plans ItUlSt be subnitted to Environrrental Engineering for approval. TRANSroRrATION AND TPAFFIC: Staff agrees, in general, with the transPJrta- tion analysis which was prepared by the dev-eloper's consultant. The ultimate total traffic generated fran this developnent is estimated at (20,070 + 11,212 + 6,836 + 1,553 + 2,625 =) 43,849 ADT4 since this development is expected to take ten (10) years to be carrpleted, the traffic flow will shift fran interna.l-extem.al to substantial intel:I1al-interna1, because as the project develops, the retail and office space absorbs SOIIE! of the traffic generated by the residential areas. ,The developer assurres that after - ten (10) years I only forty (40) percent of the residential and forty (40) percent of the office trips will be extemal-internal. It is further assurred that eight-five (85) :percent of the internal-external traffic will go east on Route 360, while the remainder fifteen (IS) r:ercent will travel along Woolridge Road. The proposed road network serves the property very well, but it is not aligned to provide for through traffic. In rrost develot,:m=nts of this nature, Staff recormends that roads be aligned to accanm:xiate through traffic. This does not appear to be a pn.tdent objective for t.lris developrent because this development can provide a connection only between Woolridge Roa.d and Route 360, and heavy voltlIIES of traffic on Wcolridge Road should be discouraged4 Woolridge Road fran Genito Road south across the reservoir is not State rra.intained, nor are funds available to improve that section of Woolridge to State standards. Therefore, traffic on Woolridge Road should be minimized, and a through road aligrnnent in WCXJdlake would maximize traffic on Wcolridge Road . There has been sare concern expressed from the public regarding the impact of the WcxXllake developrent on WeJolridge Road, particularly if PGWhite Parkway is constructed 4 In addition to the nornal problem of inadequate highway funding to irrprove roads to adequately acccmrcdate developrrent, the problem on Woolridge Road is further complicated by the fact that the Connty is responsible for maintaining Wcolridge Road (see attached map) . 3 81S086 e e When Swift Creek Reservoir was developed, the County YlaS responsible for reconstnlcting roads in the area to accamodate the new \-later level. The County chose not to pay the cost of rebuilding Woolridge Road to State standards, and tlnls the County l:>ecares responsible for maintaining \-loolridge Road across SWift Creek Reservoir. The traffic consultant on this developtent estimated that" Woolridge Road would se:rve only 14% of the total daily, external traffic generated from this develo.Pf['ent, or 3640 vehicles per day. The consultant assurred no constnlction of PcMhite Parkway and Route 288 in the near future, but noted that the constrUction of those facili ties would invariably increase the demand on Wcx:>lridge Road. Staff concurs with the consultant IS assessrrent of the i111pact of PaYhite and Route 288 on traffic from WcxxUake, but it should also be noted that 3640 vehicles per day is over three tines the tolerable level of traffic on Woolridge Road accorcling to VDH&T standards. Thus I wi th or wi thout PcMhi te and Route 288, the W\Odlftke develcpnent represents an undesirable inpact on Woolridge Road. The problem is not limited to WocJlridge Road. There is no nore likelihood of inproving Genito Road and Old Hundred Road between Wcx)lridge Road and PcMhite Parkway than there is for funding inproverrents to WCXJlridge Road. Furthenrore, the developteIlt already approved in Brandermill and Evergreen may fully utilize existing and planned .roads in those developrents. Fran staff I 5 vi~int, there appears to be a single pragna.tic solution to the problem. on Woolridge Road, and that is to close the road across the Reservoir at such tine that traffic reaches intolerable limits. By that tine, the road network through Wcxxllake should be carplete so that residents on Wo:>l.ridge Road will have additional access to Route 360. All traffic OOund for PaNhite Parkway (if const.tucted) will have access to Route 288 fran Route 360. Consequently, the errphasis for adequate traffic facili ties for the Wc:xxtl.ake Project hinges on adeq:uate access at Route 360. There are three controlling factors on the access design. One is adequate lanes to accamodate traffic, which is addressed in the traffic study. A second factor is the length of two lanes on Route 360 which is not specifically addressed in the study. A third factor is grading necessary to const.nJ.ct a level crossover at the entrance. This is not addressed in the traffic study to any degree, but has been discussed by the developer and WH&T staff. It appears that these factors may be in conflict. (e.g. min.:imJm grading (cost) may nean minimal turn distance (safety) .) _ Therefore, Staff has prop:>sed the condition that engineering for the Route 360 access be accarplished prior to any scherra.tic plan approval. The \1DH&T. is rec:x:rmending an entrance configuration at Route 360 (a sketch is attached). ~cause the VDH&T does not wish to have internlption of the traffic flaN at the 1st, 5th, and lOth year stages, they are of the opinion that the developer should do all the work required at the entrance at one tirre in accordance with their attached sketch. PUBLIC FACILITIES: It is estinated that approxinately 3,000 public schQC)l students will be generated by this devel~t. 'The property lies in the Grange Hall Elerrentary SchCXll attendance zone which has an. existing capaci ty of 687 and an existing enrollrrent of 642; in the Swift Creek Middle Scho:::>l attendance zone which has an existing capacity of 1500 and an existing ~~/ /l 4 ) _.J -.,.. 815086 .r" .'~~ enrollment of 1405; and in the Clover Hill High School attendance zone which has an e){isting capacity of 1200 and 2.l1 existing enrollrrent of 1078. The applicants intend to dedicate Tract #391 to the Cotmty for use as an elerrentary school. It has been indicated by the applicants that the Schc::xJl Board Imlst accept the site and rrove forward in a tirrely marmer with construction of the elarentary school when approximately sixty (60) percent of the d.vJelling uni ts specified in the application are occupied, or seven (7) years whichever occurs first. If the Schc91 Board elects not to accept the land or build a scheel within this tirre frane, the tract will revert to Brandennill for use as single family developrent tUlder the terms of the Conditional Use permit. In addition, Brandermill has agreed to reserve, for seven (7) years, Tract #392 for purchase by the School Board for eventual middle school use. The price for this tract is $7 ,ODD per acre to be inflated on a quarterly basis by the Consurrer Price Index. If the SchcJol Board does not elect to purchase the tract within seven (7) years or when sixty (60) percent of the ct~lling units specified in this application are occupied, whichever occurs first, the option will be cancelled and the land will revert to Brandenni..ll for use as single family developrent under the tenns of the Conditional Use permit. The school administration:.-has stated that the teJ:ms outlined in the textual staterrent are acceptable. This property is served. by Clover Hill Fire Station, Canpany Number 7. Fire service capability is narginal at the present time. Water flCMs and fire hydrant placement IIUst be provided in carpliance with national recognized standards. Given BOCA Code and Fire Prevention regulations, in addition to those requi.rerrents outlined in the textual staterrent, it is the opinion of the Fire Prevention Bureau that the developer has taken adequate steps to insure fire safety. DISCUSSION: This project, to be called Woodlake at Brandennill ccmprises approxi.ma.tely 1100 acres or is approximately one-half the size of Brandermill. The applicants propose a maxi.rnum of 3502 dwelling units of mixed. types, yielding an overall density of 2.98. In addition to the residential ccrrmuni.ty, the applicants plan provision of open space and recreational facilities to serve the residents of the camuni.ty. In the vicinity of Route 360, the applicants have requested rezoning to the Office Business (0) classification with the intention of developing an office and neighborhood camercial center. As indicated by the attached master plan, two (2) alternate development plans have been prepared.. Alternate Plan B, unlike Alternate Plan A, would pennit construction of a golf course which would be contingent upon constl:uction of a convention center in the Office Business (0) area. If the convention center does not becate a reality, then Altenlate Plan A will be considered the plan of develDpltEI1t. Other than the golf course and the shifting of some residential tracts fran single family to multi-family I there are no major differences between the two plans. As indicated by the applicants I textual sta:teIIEnt, a detailed. enviroI'lITelltal impact study has been perforrred. The final rcaster plan was derived fran carrpilation of infonration relative to topography, slopes, drainage, soils, vegetation, and climate. The applicants have incorpJrated. wi thin their textual statement all of the stan- dard conditions nonrall y .i.rrposed by the Board of Supervisors and therefore lit is unnecessary to state those conditions herein. The prop:Jsed zoning and land uses are in keeping with general area development trends first established by Brandennill and foll-owed. by Evergreen and Charter 5 815086 e e colony. Through this process I the Comnission and Board have insured the continuation of propitious developrent designs and minimized the overall iJrpact on County ser\1ices and the public road net\vork. CASE HIsroRY Planning Ccmnission Meeting (8/18/81): At the re:.IUest of the applicant, the Ccmnission deferred this case for thirty ( 30) days .. Staff (9/1/81): To date, the Board has not resolved the utilities questions. Planning Ccmnissian Meeting: (9/15/81): At the request .of the applicant, the Ccmnission deferred this case for thirty (30) days. Staff (10/1/81): The utility questions have not been resolved. .Planning Commission Meeting (10/20/81): The Commission, at the request of the app~icant, deferred this case for thirty (30) days. Staff (11/1/81): To date,' utilitjT questions have not been resolved_ i -/ ./ 6 \ ,-) -,) 815086 . .~ Planning Commission Meeting (11/17/81): It was the concenSU5 of the Commission that the plans presented were compatible with adjacent uses and the past development of Brandermill. On a motion of Mr. Williams, seconded by Mr. Thomas, the Commission resolved to recommend approval of this request subject to imposition of the conditions stated herein. AYES: Messrs. Howard, Moszer, Williams, Thomas and O'Neill ABSENT: Mr. Belcher The Board of Supervisors, on Wednesday, November 25, 1981, beginning at 2:00 p.m., will take under consideration this request for zoning. 7 815086 it' . r- November 17, 1981 CPC ADDENDUM CASE 11815086 BRANDERMILL Brandermill shall dedicate, at no cost to the CountYt such easements and sites as necessary in the sole opinion of the County Utilities Department to provide the capability to serve the area to the west which will be served by 'County sewer. . j ~RONMENTAL ENGINEERING'S pTS CASE NO.: ~ I S~<c T.M. # APPLICANT: SUB. NAME: REQUEST: SEe. : BLOCK: PROPOSED USE: (If subdivision, show number of lots) LOT/P ARC. : SHEET (600' ) DRAINAGE & EROSION (a) (b) Existing on or off site drainage and/or erosion problems: ~P&~m86!r tA'Ly'erL- ~?~y ~~~OAL (c) Anticipated drainage and/or erosion problems based on the proposed u~~*:;~~~~~~ 1ii%7' (e) Will any off site easements be required (if so, explain location, 'specification, etc.): /f ~ "7" Tv~.--r T/.H'E. (f) Recommendations: (g) Additional remarks: ~ O~Jn -' 7/z~U) DATE -1~-~'::'_" ... r I ~- 'J ._. -" iJ .. I .... _ .., . ~_ , - :;;:." -~~';(~~::.~<- ',', :. ,~. r ""*-...-.....:... I......._.....~ . ...~........,.,~.,- / ) ~IRONMENTAL ENGINEERING'S ~TS CASE NO.: >11 S~~ T.M. # .." APPLICANT: SUB. NAME: REQUEST: SEe. : BLOCK: PROPOSED USE: (If subdivision, show nwnber of lots) LOT/P ARC. : SHEET (600 I) DRAINAGE & EROSION (a) Existing ~ ~~~-1~ and area drain patterns: ,;-- ~ ~ A .4.u/J I'-Y~ALL- 7~4~7A"--Y (b) Existing on or off site drainage and/or erosion problems: pt#L/& ~8Ler UL4?~~ ,.::.v~PLy ?o/~poAI (c) Anticipated drainage and/or erosion use : ~ _ 7 (d) Recommended course of study, obvious control -< ~ area (e) will any off site easements be required (if so, explain location, 'specification, etc.): A ~ '7 7v~."'5 71h'B. (f) Recommendations: (g) Additional remarks: ~ O'k1r M ~ 7!?7,#) DATE e e eo' .." "-L .,. /'/; Cit ;~r/ :-::1\(1 :- :::. 0/ ::jl " " ~ J n --t-f~ r: _ :.JDj ;. f}1d.AP ~.... 1', ~' , . (' Co;.--, ~ ~ --.::. /r/!! t / · - -::: f ~"_~~:.!:..., !i ~: , ') ~.-'/ ~ """.'" -/ ... .. -'--, ..- 1/1 _-:? 0":"'" ~ ~ r . ~ '/I ~. /J ( f 'i..... ,. / -+ '-.:"~r >--7.~(Jr f rr ~"'---l. / /' I ;1 /1 r.., .. / / 'r I / ~ " I,r"': , -:- Co --r- J<:- _ '- - I ;,;J'-' : , ,-/, -..) -..J. V' =.:.:.. ~ J j' . fJ / ? /:__ :~ 11/,/',;-': I::. - _.-' :'JJ~,~ :' .r ,I ~....._ ~ j..t ..:.J : ::-- '--/ .) ~ e.::;; ;:- ___ rr .''/r'~ !JJ.q ~/ +~ !~ IE'. ~J ~ t: " C,-'S tJ.J'(j l .ne. s: > ,-:-, :~-..: --' \ ~ -::J'/ f'l ~ -1+.z .~!:t bdt -~ ' ~ ) I (~'" ~ " ~-'/ . - ....., \.' ~ -. - -- \. (: .....' ~-~ r ,i' ,; J ,',' ,.', ,': ~ ,~ ~~ h'-1 /~ S...; / ~~ ....-.:. " ,...,.. . . -......cv:' ,"-::';" r; I fA J '- ,... ~ [ .....(. ~ i , ~ 1) {. 1-l.r I t-o, :"\ . J ~ / .I T 211/"~ ~ ~ t....., ~ I +IL t ,. ; A':::'-' .;;, '; _ "'::0-/ If-' "" ~.i... :, t ...1 ! :' (,~ ::.~J-"" c1 . j I / /~~. ~,X 'r '51. '( hi S c {I ~ ~{ t L ( dV! S I · -'::"'H:~ ::./ -" -: r . . r~ I~. p C _Inc~ _ . I,.) r) c;:::- ..." , -- -- ~ ~ '? '\ ~.J . ..... t I '- -V")....~ ~~.c::.\ .~ I j. / 1c,1(,,~,. ; +) -4..:: l~,...2e J -hv- \ 46 f; j) ~/yt( ; ~ - -..,; :5), ":;7/1'1 /11~')l.-.... J~I'/f ! ! ,-'- ~ /~ "/ :/ 1(\ /'1.1 r ""'--~ '. . .~ ~'- ) C:'",- -: /,"7 / )/ Q.J :" '.' '7 / ~._~~ ~ \[ J " ~ r ~ .'. ~. Ir,r...... .._......~~ 1- /~ ~. l , I ~ :,; ~ ;"'~-.5 ; firEAD T[I1[1S PROPERTY REPORT 18[E[fO[RrE' S~GN[lNG ANYTHflNG This Report is prepared and issued by the developer of this subdivision. It is NOT prepared or issued by the Federal Government.. Federal law requires that you receive this Report prior to your signing a contract or agreement to buy or lease a lot in this subdivision. However, NO FEDERAL AGENCY HAS JUDGED THE MERITS OR VALUE, IF ANY, OF THIS PROPERTY. If you received this Report prior to your signing a contract or agreement, you may cancel your contract or agree- ment by giving notice to the seller anytime before midnight of the seventh day following the signing of the contract or agreement. If you did not receive this Report before you signed a contract or agreement, you may cancel the contract or agreement anytime within two years from the date of signing. WOOD LAKE INVESTORS WOODLAKE DEVELOPMENT CORPORATION AUGUST 14, 1985 NAME OF SUBDIVISION NAME OF DEVELOPER DATE OF THIS REPORT .... . ............... . ~ \J ,.... ... ~....,,.... ~7 ...... .. I If[EAD THfs PROPERTY" REPORT BrElFOfRE SaGNING ANYTHING I This Report is prepared and issued by the developer of this subdivision. It is NOT prepared or issued by the Federal Government. Federal law requires that you receive this Report prior to your signing a contract or agreement to buy or leas~ a lot in this subdivision. However, NO FEDERAL AGENCY HAS JUDGED THE MERITS OR VALUE. IF ANY. OF THIS PROPERTY. If you received this Report prior to your signing a contract or agreement, you may cancel your. contract or agree- ment by giving notice to the seller anytime before midnight of the seventh day following the signing of the contract or agreement. Ii you did not receive this Report before you signed a contract or agreement, you may cancel the contract or agreement anytime within two years from the date of signirig. ... .........-..... - .. ...- ....".... . I NAME OF SUBDIVISION NAME OF DEVELOPER DATE OF THIS REPORT WOODLAKE INVESTORS WOODLAKE DEVF,l.JOPMENT CORPORATION DECEMBER 17, 1987 '.( ~-', . "-". - j ~ 1f:j ;)/ ! READ Ti-ftS PROPERTY REPORT B[E[FOfRE S~GNING ANYTHING This Report is prepared and issued by the developer of this subdivision. It is NOT prepared or issued by the Federal Government. Federal law requires that you receive this Report prior to your signing a contract or agreement to buy or lease a lot in this subdivision. However, NO FEDERAL AGENCY HAS JUDGED THE MERITS OR VALUE. IF ANY, OF THIS PROPERTY. If you received this Report prior to your signing a contract or agreement, you may cancel your contract or agree- ment by giving notice to the seller anytime before midnight of the seventh day following the signing of the contract or agreement. If you did not receive this Report before you signed a contract or agreement, you may cancel the contract or agreement anytime within two years from the date of signing. NAME OF SUBDIVISION NAME OF DEVELOPER DATE OF THIS REPORT llOODLAKE INVESTORS WOODLAKE DEVELOPMENT CORPORATION JUNE 14t 1990 e e COST SHEET. SIGNATURE OF SENIOR EXECUTIVE OFFICER COST SHEET In addition to the purchase price of the lot, there are other expenditures which must be made. Listed below are the major costs. There may be other fees for the use of the recreational facilities. All costs are subject to change. Sales Price of Lot Cash Price of Lot Finance Charge $ $ $ Estimated One-Time Charges 1. Water connection $ 1,912.00 $ 2,180.00 2. Sewer connection fee 3.. Construction costs to extend electric and/or telephone service $ $ 4. Other (identify) $ Total of estimated sales price and one-time charqes $ Estimated Annual Charges, Exclusive of utility Use Fees 1. Taxes - average unimproved lot after sale to purchaser $1.09/100.00 2. Dues and assessments $210.00/yr The information contained in this Property Report is an accurate description of subdiv. .on and development plans. WQODLAKEtA r:IJ!I!.//? By: ~~ . '" -26- 808-9891 /3~ e. '~ ~~~ .. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: Februarv 26, 1992 I3.C. ITEM NUMBER; SUBJECT: HEARINGS OF CITIZENS ON UNSCHEDULED ~~TTERS OR CLAI~1S COUNTY ADMINISTRATORI S COMMENTS: SUMMARY OF INFORMATION: Mr. Thomas G. Cauble, President of Tomac Corp., has requested to address the Board to discuss or respond to comments made by Mr.. Robert Karnes at this time. (See attached.) PREPARED BY~ ATTACHMENTS: YES .. NO L1 SIGNATURE: ~~ -. ~C- COUNTY A INISTRATOR I. 00 181 " F .E ~ ~-:l '3 - 9.:2 . T ~ U . . 1 1<<: 4 ,T .0 MAC ~ C e R P. , P - '3:2 . '. , , . ~~~~~~~~:;;;::, :..r~::;;:,;,;.J::{.. .. . ,',:,,',,:', ":,, "~!;~'ii':':' :,.': ':\~,..,-(. ;....).,:::~jI:.:;.t.:..,:'"iq:(':: ,:,' , :. ,]~': :,: .w. t 'i~~""j ~'~1 i,~~""';;...;J~:"""",:-....,!;";"",,J:..4.~I.,...:,.,..,, 1.:' , , ,..:"~,.,,, "~~~~~!":'~~~~~~~'~~~~;~j"' ' :,~ ( .:; ':: .:!' J ~': ~. , ':::, '1;.. : :.:. ;, ~". : :' i .'~"!"'::-:l:'~~"~~ r~I~"~~..~"t..;,_.~..,;~,,,:;,,..~ ~''''''~~'~':'~''<~'''''';';4,~~'~h ,~f;I';"'1t~:"f!L!"', ;" :< ; ,',,' 'i:' ":"', '",.J~UfU)E.R : G'ESIG~~~rl. ':'. , , :. . ,.; " .. :!. ..,.,.. j;!. '; :'l}qff ')'("~:'>,:d;) -:;.> j~:::, '<~. ,~(:.; ::,:.:J 'O!"';,,: iI' f :;1' ,:), --: ..:':. ': ~>. .( ~" ':~/::!".r~'>'i~;::': ,:..!: ,'rl:!~J !I, :~ ' II . 1 ~'.. I ~ ','. ',.." ' ; , ;." 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' '" Mlpl(;~~HI~;t~~ 1"~rQ't~~~~~;~~";~:~i1,!t~:, ;; '! ; ,: :;~I::~r : ~~~~~"'fH~~~~r ~'7;'l~ .~~"~~'~.".~~~."~~~~"~~~f~I~~_ r-"~..-"""l~W'l'Mw.'~~"".If'~_.."f\t-,I._~--~'~~~!.~~t~".~i"'r~H~t;~~+t~~t...~.,,: ~~t~fri~~fti~: ' ~! : r. 1 '; ';.'~! ~~! I':~ ~ I ~ 1-: :~ ;/ ).:', ' .~; '~,., . " , ~ :: ~ ,.. I . ':, : '.:. .: .' :': " "f' '::; :~ ': . ~ I. I . I , '! I ~ :-," I :. ,'.\ : . . J Sipcti~re'1y', ~ , = ~,. .., ~l~GC,'; ~~~,' , ~ : I '1 ~ t . "1 'l . ~ : ,': :' l- " ',: \ '> . ~~ I, e . STATEMENT OF THOMAS G. CAUBLE TO THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS FEBRUARY 26, 1992 MR. DANIEL, MEMBERS OF THE BOARD, MR. RAMSEY I'M THOMAS G. CAUBLE, PRESIDENT OF TOMAC CORP. I'M HERE BECAUSE I KNEW MR. KARNES WOULD BE HERE AND I WANTED TO BE ABLE TO RESPOND TO ANYTHING HE MIGHT SAY TO YOU. I'M NOT HERE TO TAKE A LOT OF YOUR TIME. HOWEVER, I WOULD LIKE TO ADDRESS SEVERAL POINTS. d /5' lArs'T"' -n ~ 'l:- fit. PO Il/& IjtFriJ;Cq- t-td cJ Z- 0 D va.,- X ~ tc- f/t!7 · :r ' ~ ( --z...-.. u ,,J t..rf'lT.) , fl~ A.,A/lJUTlCS, /All (~ JUST SA-tt> n,\6 1:"1lJ-v.0~ t.(rs'v s/dfn/~o ~ 7lfrF Tl?rP6'. [ 5 }fYTtM SNT :f:'=- ~ C) IV ~ THE REAL ISSUE IN OUR DEALINGS WITH MR. KARNES IS HIS CONTINUED REFUSAL TO ALLOW US ON HIS PROPERTY TO INSPECT AND MAKE ANY NECESSARY REPAI RS. DESPITE REPEATED REQUESTS, HE HAS REFUSED US ACCESS TO HIS PROPERTY. THIS IS PARTICULARLY FRUSTRATING SINCE THE BUILDING OFFICIAL HAS MET WITH BOTH OF US AND DETAILED A REQUEST FOR INFORMATION WHICH COULD LEAD TO A SATISFACTORY CONCLUSION TO THIS MATTER. ~MR. KARNES HAS MADE COMPLAINTS TO THE BOARD OF CONTRACTORS AND THE REAL ESTATE BOARD OF THE COMMONWEALTH. MOST RECENTLY, HE HAS OFFERED e e /' :; ~ ~crrJT :t-F I _ , , _ _~. _ ~ .. . ~ ~ . _ . _.L - -.. . -, ~ - -...--...-.....- - - - - - - - -.' - - - - -- ~. - - - EVENTS FROM THE PAST FIVE MONTHS HAVE ENLIGHTENED US ALL ABOUT SOIL CONDITIONS IN CHESTERFIELD. THE ENTIRE BUILDING COMMUNITY HAS COME TO A NEW LEVEL OF UNDERSTANDING. I .... --...-... ,--"-. ........... ,.....-.- . . ...............-........--.... ~ e e , J ~ FINALLY, TWO DAYS AFTER OUR MEETING MR. KARNES t, ,NO'I'IFIED ME BY PHONE ON FEBRUARY 13 THAT HE "WOULD BE FORCED TO RELEASE" SOME "DEVASTATING INFORMA- TION" I~ I DID NOT AGREE TO HIS PROPOSAL QUICKLY. I REMINDED HIM THAT NO ONE WAS "FORCING HIM" TO DO ANYTHING. HE SAID HE WOULD NEED TO GO TO THE BOARD OF SUPERVISORS SOON BECAUSE HE SAID MR. DUPLER WAS FORCING HIM TO RELEASE THIS INFORMATION DUE TO THE 90 DAY APPEAL PERIOD ASSOCIATED WITH MR. DUPLER'S MOST RECENT DECISION. WE HAVE HEARD TONIGHT MR. KARNES ALLEGED "DEVASTATING INFORMATION", BUT WE tA NEED TO COME BACK TO THE CENTRAL ISSUE. -.. "..a.; -~ lr cJ :#' L~ e e TO WITHDRAW THE COMPLAINTS TO THE BOARD OF CONTRACTORS AND THE REAL ESTATE BOARD, AND NOT MAKE ANY MORE COMPLAINTS, IF WE PAY TO HIM A QUARTER OF A MILLION DOLLARS, PAY ALL TRANSFER EXPENSES, PAY HIS ATTORNEY TO REVIEW THE DOCUMENTS, AND TAKE HIS HOUSE BACK AS IS, BUT HE WON'T EVEN LET US VISIT THE SITE TO INSPECT THE HOUSE PRIOR TO CONSIDERING HIS OFFER. I TOLD MR. KARNES THAT I DID NOT WANT HIM TO WITHDRAW HIS COMPLAINTS TO THE BOARD OF CONTRACTORS OR THE REAL ESTATE BOARD. MR. KARNES MADE ACCUSATIONS AGAINST US WHICH ARE UNTRUE, AND WE WANT THE OPPORTUNIT~ TO DEFEND OURSELVES. ArN I 1\1 ~~t; !>o,..Jr,:r. -nh,.) It--S,($ ~ ~"- I l~ .flJ!.,:ftl?~ '1e-z;~ih1 T-h5 POI;..).. STPrft~@JT #=-7- oAf ~ I HOPE YOU WILL DO WHATEVER YOU CAN TO ENCOURAGE MR. KARNES TO LET US ON HIS PROPERTY. THANK YOU FOR THIS OPPORTUNITY TO ADDRESS yOU.