19SN0548
CASE NUMBER: 19SN0548
APPLICANTS: Chesterfield County Board of Supervisors
CHESTERFIELD COUNTY, VIRGINIA
MATOACA DISTRICT
AND RECOMMENDATION
Board of Supervisors (BOS) Public Hearing:
NOVEMBER 13, 2019
BOS Time Remaining:
365 DAYS
JAMES E. FITCH, II (804-768-7962)
Planning Department Case Manager:
6.2 Acres 6900 Hickory Road
DREW NOXON (804-796-7122)
MATOACA FIRE STATION #8
REQUEST
Conditional use and conditional use planned development to permit a fire station and exceptions to
Ordinance requirements in an Agricultural (A) District.
Notes:
A.Conditions may be imposed or the property owner may proffer conditions.
B.Conditions, Textual Statement and an Exhibit are located in Attachments 1 3.
SUMMARY
A public fire and emergency medical service (EMS) station is planned. The proposal would provide
for the relocation and replacement of Matoaca Fire Station #8. Exceptions to Ordinance
requirements are requested to permit reductions in building and parking setbacks and perimeter
landscaping, as described herein.
RECOMMENDATIONS
APPROVAL
PLANNING
COMMISSION
APPROVAL
Provides new fire station in area the Public Facilities Plan recommends as
a first-priority
STAFF
Addresses coverage gaps and demand issues
Provides flexibility for development on constrained site
As conditioned, minimizes impacts on area development
Providing a FIRST CHOICE community through excellence in public service
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Comprehensive Plan
Classification: RESIDENTIAL AGRICULTURAL
The designation suggests the property is appropriate for agricultural and residential uses.
The Public Facilities Plan suggests a new facility should be located in the vicinity of Matoaca Road and Hickory
Road to address service demands and physical requirements of a professional station.
Surrounding Land Uses and Development
Childrens Home of
Single-family
Virginia Baptists
residential use
(6600 Hickory Rd.)
Matoaca Road
Hickory Road
Single-family
residential uses
Shiloh Baptist
Church
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PLANNING
Staff Contact: Drew Noxon (804-748-1086) noxona@chesterfield.gov
Proposal
Relocation of the Matoaca Fire/EMS Station is planned. The Fire Department suggests the site
is needed to better meet the growing needs in the Matoaca community. A fire station is first
permitted as a restricted use in the Corporate Office (O-2) District, however conditional use
approval is required in Agricultural (A) Districts.
The following chart provides an overview of the proposal and conditions recommended to
mitigate the impact of the fire station on surrounding properties.
General Overview
Requirements Details
Located on site as generally shown on concept site plan
Building Location
Condition 1 and Exhibit A
External Sirens/Pubic Not permitted
Address Condition 3
Solid waste storage areas, fuel pumps and similar uses screened from
Screening
public rights of way and adjacent properties with solid masonry wall
Condition 4
Monument style with masonry compatible with building
Signage
Condition 5
Placed along south elevation
Foundation Plantings
Condition 6
Freestanding Maximum 20 feet in height
Lighting
Building Mounted No higher than roofline/parapet wall
Condition 7
50-foot buffer along eastern property boundary adjacent to
Buffer
residential property (6600 Hickory Rd.).
Condition 8
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Exceptions to Setbacks and Perimeter Landscaping
The development of buildings, parking and drives would meet the requirements of the
underlying Agricultural (A) Districts or the Emerging Growth Design District, unless otherwise
noted in the conditions and Textual Statement.
The site presents development challenges due to existing environmental features, sloping
topography, and the need for stormwater and septic systems. In addition, the operation of fire
apparatus requires larger turning areas, requiring some flexibility in the location of the building
and parking areas as well as maintaining adequate visibility along Hickory Road. As such,
exceptions to setbacks and landscaping requirements are proposed for this facility.
The chart below summarizes the requested setback exceptions as provided in the Textual
Statement (Attachment 2).
General Overview
Requirements Proposed Development Standards
Building Setbacks
150 feet from Hickory Road 30 feet from Hickory Road
(A District)
Hickory Road: Hickory Road:
50 feet from Hickory Road 30 feet from Hickory Road
Perimeter Landscaping Perimeter landscaping
determined at Site Plan review
Parking Setbacks
Rear yard: Rear yard:
(Emerging Growth
Perimeter Landscaping No Perimeter Landscaping
Design District)
Right side yard: Right side yard:
50 buffer and alternative
40 feet from right lot line
landscaping
Perimeter Landscaping
Within parking setbacks from Hickory Road, the Ordinance requires perimeter landscaping
consisting of deciduous and evergreen trees and shrubs of various sizes and with specific spacing
arrangements. The applicant proposes that the exact treatment of this setback be determined at
the time of site plan review, to provide possible variation in planting treatment while preserving
maximum visibility for fire apparatus. Within the rear and right-side parking setbacks, significant
distances exist between the proposed building and property boundaries. In addition, Resource
Protection areas and a stream occupy much of these areas on the site and adjacent properties,
therefore disturbance of these areas would be limited, and existing vegetation would be
preserved. Staff is supportive of these exceptions to accommodate the proposed use.
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COUNTY DEPARTMENT OF TRANSPORTATION
Staff Contact: Steve Adams (804) 748-1037 adamsSt@chesterfield.gov
The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-wide
transportation needs that are expected to mitigate traffic impacts of future growth. The
anticipated traffic impact of the proposal has been evaluated and recommendations are
detailed in the chart below:
Potential Site Plan Recommendations
Vehicular Access Control
Access to Hickory Road limited to 2 entrances/exits.
Road Improvements
Construction of additional pavement along the westbound
lane of Hickory Road to provide a separate right turn lane at
each approved access.
Dedication of right-of-way (or easements) to accommodate
the road improvements referenced above.
VIRGINIA DEPARTMENT OF TRANSPORTATION
Staff Contact: Willie Gordon (804-674-2907) willie.gordon@vdot.virginia.gov
The Applicant is proposing a fire station on Hickory Road approximately 800 feet from the
existing intersection of Hickory Road and Matoaca Road. The proposed fire station entrances
will be subject to VDOT Access Management minimum spacing criteria and commercial
entrance design standards.
FIRE AND EMERGENCY MEDICAL SERVICES
Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov
When the property is developed, the number of hydrants, quantity of water needed for fire
protection, and access requirements will be evaluated during the plans review process.
Nearby Fire and Emergency Medical Service (EMS) Facilities
Fire Station The Matoaca Station, Company Number 8
EMS Facility The Ettrick-Matoaca Volunteer Rescue Squad
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UTILITIES
Staff Contact: Jamie Bland (804-751-4439) blandj@chesterfield.gov
The applicant is requesting Conditional Use to permit a fire station and a Conditional Use Planned
Development to allow for Ordinance exceptions.
The site is located within the provisional non-residential
of the parcel; therefore, connection to public
water is required by Code. The applicant has stated their intent to connect to public water. All
water design and construction must comply with the current revision of the Chesterfield County
pecifications and Procedures.
The site is located outside the mandatory wastewater connection area and the closest public
wastewater line is located greater than one (1) mile from the site. The applicant has stated their
intent to use a private wastewater disposal system, the use of which shall be reviewed and
approved by the Health Department.
The Utilities Department supports this case.
DEPARTMENT OF HEALTH
Staff Contact: Richard Michniak (804-748-1695) Richard.Michniak@vdh.virginia.gov
The Health Department must approve any new or expanded use of individual well and septic
systems.
ENVIRONMENTAL ENGINEERING
Staff Contact: Rebeccah Ward (804-748-1028) wardr@chesterfield.gov
Geography
The subject property generally drains in two directions. The western half of the property drains
to the west and northwest to Church Branch, which is a tributary of Franks Branch. The eastern
half of the property, which includes the proposed fire station site, drains east and northeast to
unnamed tributaries to Franks Branch. Franks Branch is a tributary to Swift Creek. The
property is located within the Lower Swift Creek Watershed.
Environmental Features
A Resource Protection Area Designation (RPAD) must be submitted to the Department of
Environmental Engineering Water Quality Section prior to the submittal of any site plans. Any
areas of wetlands shall not be impacted without prior approval from the U.S. Army Corps of
Engineers and/or the Virginia Department of Environmental Quality.
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Stormwater Management
The development of the subject property will be subject to the Part IIB technical criteria of the
Virginia Stormwater Management Program Regulations for water quality and quantity. Offsite
easements and drainage improvements may be necessary to discharge stormwater to an
adequate conveyance system.
PARKS AND RECREATION
Staff Contact: Stuart Connock (804-751-4484) ConnockS@chesterfield.gov
This request will not impact this facility.
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CASE HISTORY
Applicant Submittals
8/1/18 Application submitted
9/21/18 & Application amended
8/26/19
10/3/19 Textual Statement submitted
Community Meeting
9/24/19 Issues discussed:
Impact of vehicular lights on neighboring properties
Traffic/safety concerns on Hickory Road
Location of station in relation to intersection of Hickory and Matoaca
Roads and to neighboring homes
Impact on property values
Future roadway improvements
Advance warning for drivers on Hickory Road near station
Timeline for construction
Planning Commission
10/15/19 Citizen Comments:
One citizen spoke in support of the request; however, concerns were shared
about the condition of Hickory Road near the fire station site and the potential
impacts of lights from fire apparatus on neighboring properties.
Commission Discussion:
Mr. Stariha explained that staff from County Transportation had attended two
community meetings discussing the proposed fire station and that they heard
the concerns of citizens regarding Hickory Road. Mr. Stariha agreed that there
are road safety issues nearby and had spoke to staff at VDOT and that they
would be installing additional signage and other measures along Hickory Road
to address safety concerns. He also spoke to the Fire Chief and they agreed to
work on landscaping to mitigate impacts of fire apparatus lights on neighboring
homes.
Recommendation APPROVAL SUBJECT TO THE CONDITIONS IN
ATTACHMENT 1
Motion: Stariha Second: Jones
AYES: Jackson, Freye, Jones, Stariha and Sloan
The Board of Supervisors on Wednesday, November 13, 2019, beginning at 6:00 p.m., will
consider this request.
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ATTACHMENT 1
CONDITIONS
Note: The following conditions are recommended by both the Planning Commission and
Staff.
1.Master Plan: The Textual Statement dated 9/7/19 shall be considered the Master Plan.
(P)
2.Building Location: The fire station building shall be sited as generally shown on the
Conceptual Site Plan produced by GuernseyTingle and dated September 18, 2019. (P)
3.External Sirens and Public-Address Systems: There shall be no external building
mounted sirens or public-address systems. (P)
4.Screening of Solid Waste Storage Areas, Fuel Pumps and Other Similar Uses: Solid
waste storage areas, fuel pumps and other similar uses shall be screened from
view of adjacent property and public rights-of-way by fencing or screen walls which
are constructed of comparable materials to, and designed to be compatible with,
the fire station. (P)
5.Signage: Any freestanding identification signage shall be of a monument design
constructed of comparable materials to, and designed to be compatible with, the
fire station. (P)
6.Foundation Plantings. The building elevation directly facing Hickory Road shall be
enhanced with foundation planting beds. Exact treatment and plantings shall be
determined by the Planning Department at the time of site plan review. (P)
7.Lighting. In addition to requirements of Section 19.1-205 of the Ordinance, lighting
shall meet the following standards:
a.Freestanding lights shall not exceed a height of 20 feet; and
b.Building attached lighting shall be no higher than the roofline or parapet wall. (P)
8.Buffer. A 50-foot buffer shall be provided along the east property line adjacent to Tax
ID 778-620-8657 (6600 Hickory Road). The buffer shall be planted in accordance with
Perimeter Landscaping A. (P)
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ATTACHMENT 2
TEXTUAL STATEMENT
(9/7/19)
The following exceptions are requested to the Ordinance requirements for development of a
fire station in Agricultural (A) districts:
Setbacks:
A.Front setback:
building and parking s
a.
A thirty-foot building and parking setback shall be provided adjacent to the
Hickory Road right-of-way.
b.
Landscaping treatment within the front building and parking setback shall
generally consist of continuous planting strips with a variety of tree and shrub
plantings to soften the appearance of the parking, drives, and building
improvements as determined by the Planning Department at the time of site plan
review. Where lines of site along Hickory Road in proximity to the vehicle bays
are to be protected, the Planning Director shall allow a clear visual obstruction
area.
B.
Rear and right-side yard parking setbacks:
There shall be no rear or right-side parking setbacks required.
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ATTACHMENT 3
EXHIBIT, CONCEPTUAL DESIGN
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