2020-01-08 Agenda PacketN
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
. AGENDA
S1749
Meeting Date: January 8, 2020 Item Number: 3.A.
Subject:
Election of Chair and Vice Chair
County Administrator's Comments:
County Administratoi
Board Action Reaues
Summary of Information:
The Board's first order of business is the election of Chair and Vice
Chair for 2020. Nominations do not require a second.
Preparer: Sara Hall
Attachments: El Yes
Title: Clerk to the Board of Supervisors
■ No
i
1749
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 8, 2020 Item Number: 3.6.
Subject:
Adoption of Procedures of the Board of Supervisors for 2020
County Administrator's Comments:
County Administrator:
Adoption of the Procedures of the Board�of Supervisors for 2020.
Summary of Information:
Each year at the organizational meeting in January the Board of Supervisors
adopts rules of procedure governing the conduct of meetings. The attachment
reflects (1) clerical changes on the cover page and the title page on page
1 changing the year from 2019 to 2020.
Preparer: Jeffrey L. Mincks Title: County Attorney
Attachments: 0 Yes F-1No
204-9-2020 RULES OF PROCEDURES OF THE
BOARD OF SUPERVISORS
Providing a FIRST CHOICE community through excellence in public service
Chesterfield County, Virginia
000608
11419 -ill =JR,
291-9-2020 RULES OF PROCEDURE OF THE BOARD OF SUPERVISORS
BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in
accordance with Section 3.4 of the County Charter that the following rules of procedure
shall govern the conduct of meetings and work sessions of the Board of Supervisors.
Presiding Officer
Section la. The board's parliamentary procedures shall conform with law and the
historical practices of the Board of Supervisors. The county attorney shall act as
parliamentarian to the board. To the extent necessary to address any ambiguities in
procedure, the County Attorney may consider the most recent edition of Robert's Rules of
Order, a Manual of General Parliamentary Law for guidance. Any questions involving the
application of rules of procedure or the interpretation of Robert's Rules shall be decided by
the county attorney.
Section lb. The chairman or, in the absence of the chairman, the vice chairman, or
in their absence the most senior member of the board alphabetically, shall preside at all
meetings of the board, and on the appearance of a quorum, shall call the meeting to order.
Once the meeting is called to order, the board shall then proceed with its business.
Section lc. The presiding officer shall preserve order and decorum. He may speak,
make motions and vote on all questions, and he shall decide questions of order and
procedure. The chairman may set reasonable time limits for speakers and public hearings;
provided that by majority vote the board may reject such time limits.
Regular Meetings
Section 2. Each year at its organizational meeting the board shall set the regular
meeting times and dates for that year provided, however, that the board shall meet at least
once each month. Whenever the regularly scheduled meeting date shall fall on a legal
holiday, the regular meeting of the board shall be held on the following day in accordance
with §15.2-1416 of the Code of Virginia, 1950, as amended. The chairman or, in the
absence of the chairman, the vice chairman, may cancel any meeting because of inclement
weather and should reschedule any canceled meeting at the earliest possible date by
sending written notice to each member of the board.
1"�T116260.1 000605
Adopted 0 1i0L2019
Special Meetings
Section 3. Special meetings of the board may be called by two members of the
board or the chairman in accordance with §§ 15.2-1417 and 15.2-1418 of the Code of
Virginia, 1950, as amended. Upon making such request, the clerk shall specify the matters
to be considered and shall notify in writing all members of the board and the county
attorney immediately. The meeting may be held only if waivers are signed by every
member of the board and the county attorney, or if every member and the county attorney
attend the special meeting. The order of business at a special meeting shall follow that of a
regular meeting to the greatest extent possible.
Voting
Section 4. A quorum shall consist of at least three members of the board. A
majority of a quorum shall be sufficient to carry any question except tax issues, incurring
of debt and appropriations in excess of $500, all of which shall require a majority of the
full board for adoption. No board member is required to vote on any question, but an
abstention, although not a vote in favor of carrying a question, shall be counted as a vote
for the purpose of determining a quorum. A tie vote shall defeat the motion, resolution or
issue voted on, provided that all zoning cases must be disposed of by a motion approved by
a majority of those voting. An abstention is considered a vote for all purposes and defeats a
motion requiring a unanimous vote. The board shall not designate a tiebreaker pursuant to §
15.2-1421 of the Code of Virginia.
Debate and Reconsideration of Vote
Section 5a. Each board member may participate in discussion of any issue only
after being recognized by the chairman. The chairman shall not recognize a motion to "call
the question" until every member desiring to speak has had a chance to speak. At the
conclusion of debate, the question shall be called, and no further debate shall be in order.
Section 5b. Any vote by a board member is final once cast. Planning Commission
decisions are final once made. No ordinance, resolution or motion previously voted upon
by the board shall be brought forward for reconsideration during the same meeting of the
board and shall be final unless changed by the board at a subsequent meeting in accordance
with law.
"'�T116260.1 (000006
Adopted 01 mo o�9019
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Motions
Section 6. When a motion is under debate, no additional motions may be made
except a motion to withdraw, defer, substitute or to amend. If the maker of a motion and
the member seconding the motion agree, a motion may be amended or withdrawn. Such
motions shall take precedence in the order listed above. Only one substitute motion shall be
in order for a principal motion. All motions to defer shall be to a date certain. Prior to
voting on a motion to defer or remand, the board shall hear public comments on the issue
of deferral or remand if the scheduled item requires a public hearing.
Agenda
Section 7a. The county administrator shall prepare an agenda for each regular or
special meeting of the board on which shall appear the title of each matter on which action
is to be taken at that meeting. The agenda for each regular meeting shall (a) be prepared at
least five days prior to the meeting, (b) .be promptly mailed or delivered to each member of
the board or placed in the repository assigned to such board member, and (c) be distributed
to appropriate officers and employees of the county government and members of the public
and media requesting copies.
Section 7b. Upon a majority vote of the Board of Supervisors, any item may be
added, removed, or modified when the agenda is voted on, and the chairman may allow any
agenda item to be called out of sequence.
Section 7c. Any matter not on the scheduled agenda may be heard after the agenda
has been approved by the board only upon the unanimous vote of the board members
present. Any such matter must be of an emergency nature, vital to the continued proper and
lawful operation of the county.
Section 7d. No matter on the scheduled agenda shall be considered after 11 p.m.
without the unanimous consent of the board. Any matter not heard shall be automatically
continued to the next appropriate scheduled meeting of the board.
Section 7e. Requests for tax exemptions by eligible non-profit organizations shall
only be considered. in December of each year, and tax exemptions, if granted, shall be
limited to $5,000 per year.
1'n�1116260.1 0,00007
Adopted 0101 inn
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i
Order of Business
Section 8. Unless changed by the chairman, the order of business at a regular
meeting of the board shall be as follows beginning at 2 p.m. or an alternate specified
meeting time:
a- Cal to order-.
1}1. Approval of minutes of previous meetings if such minutes have not already
been approved. Such minutes shall be included in the agenda package.
Reading of the minutes shall be automatically dispensed with.
2. Requests to postpone agenda items and additions, deletions or changes in the
order of the presentation.
3. Everyday Excellence
0. Ceuat�, administrator's eeRunenls.
g4. Work sessions.
5. Reports.
k-.6. Fifteen -minute citizen comment period on unscheduled matters involving the
services, policies and affairs of the county government.
7. Closed Session.
L-8. Recess at 5 p.m.
ni-.-9. Nonsectarian invocations in accordance with the clerk's scheduling policy
followed by the pledge of allegiance at 6 p.m.
1 .1116260.1
Adopted n i ink o
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0600®6
10. Pledge of Allegiance.
11. County Administration Update.
12. Board Member reports.
X13. Special resolutions of recognition not heard at the afternoon session.
14. New business.
e:15. Fifteen -minute citizen comment period on unscheduled matters involving
the services, policies and affairs of the county government.
p:16. Deferred items.
17. Request for manufactured home permits and rezoning placed on the Consent
Agenda.
X18. Zoning and mobile home public hearings plaeea on the ,meant agenda by
the Planning DepaAment.
X19. Remaining public hearings Nie hearings based on appropriate
meeting date.
sr20. Fifteen -minute citizen comment period on unscheduled matters involving
the services, policies and affairs of the county government.
X21. Adjournment.
The board shall confine their decisions to the matters presented on the agenda.
Consent Agenda and Public Hearings
Section 9a. Any board member may remove an item from the consent agenda for
comment by the board. Any person may publicly speak to a consent item on that meeting's
"Consent Agenda" for up to three minutes, so long as the board votes to remove that
consent item from the Consent Agenda for public comment. The board may accept written
comments in lieu of oral statements.
Section 9b. Any person may speak at a public hearing for up to three minutes
except as provided in Section lc.. A person who represents an organization mayspeak once
at a public hearingfor or up to five minutes but only if i) three or more members of the
organization are present at the public hearing) no member of the organization speaks
at the public hearing other than the representative. An applicant in a zoning case may give
an opening presentation of the zoning case for up to 15 minutes, regardless of the number
113838.1116260.1
Adopted n, ink o c��1;
of speakers the applicant chooses to give the presentation, and may give a rebuttal for up to
five minutes after all citizens have spoken, regardless of the number of speakers the
applicant chooses to give the rebuttal.
Citizen Comment Period
Section 10. Each citizen comment period shall be limited to a total of 15 minutes
and each speaker may not exceed three minutes. Citizens may only speak once per meeting
during the citizen comment periods. Comments must be germane to the services or policies
of the county. No citizen shall speak on any matter of business that is a subject on the
board's agenda for that day. Citizens may not yield time to other speakers. Any per -son
desiring t speak shall sign up at the meetprior- to the aftemoon or -01 9 o The
Clerk shall only accept speaking requests for a board meeting beginning at 8:30 a.m. on the
first business day following the prior board meeting and ending at 5:00 D.M. on the day
before the meeting. The Clerk shall first fill available speaking slots with County residents.
The Clerk shall make a list of the non-residents requestingto o speak in the order the
requests are received. 24 hours before the Board meeting, the Clerk shall fill any available
speaking slots with non-residents from the list and shall notify such non-residents that they
will be able to speak. At the beginning of the citizen comment period, the clerk will read
the names and comments will be given in the order of the sig ,� read by the Clerk.
Each citizen comment period will end after 15 minutes, regardless of the number of people
who have signed up to speak.
Persons speaking before the board will not be allowed to:
a.' Campaign for public office;
b. Promote private business ventures;
Use profanity or vulgar language; or
d. Address pending litigation or matters to be addressed at that meeting.
Minutes of Meeting
Section l la. The clerk of the board shall prepare and maintain adequate minutes of
the proceedings of the board in accordance with the requirements of the Code of Virginia,
1950, as amended. Each recorded vote shall indicate how each member of the board voted.
Preparation of minutes will not include every aspect of the board's meetings relating
specifically to discussion and debate, but will include all significant events relating to
official action.
Section 11 b. The board may correct its minutes after approval of the minutes only
upon a clear showing that a clerical or administrative mistake was made.
"3�T116260.1
Adopted 01 09inn19 �!
Zoning
Section 12ba. If a majority of the board is not re-elected, no appropriation for any
capital project or operational program for a magisterial district or zoning case shall be
considered by the Board of Supervisors after November -37, 2023, 241 -9 -,—until the
organizational meeting in January -2020 2024; unless such delay for the zoning case would
exceed 12 months.
Section 12c -b. Without further action by the board, rezoning applications (including
conditional uses, conditional use planned developments and conditional zoning) are
automatically referred to the Planning Commission for its recommendation upon
completion of a zoning application with the Planning Department.
Appointments
Section 13. Appointments to committees of the board and to authorities, boards and
commissions shall be made only by resolution adopted by a majority of the full board. Prior
to consideration of the nomination, the nominee shall be notified to determine his
willingness to serve and to determine if he meets the minimum qualifications for such
appointment.
Committees
Section 14. The chairman or the board may create committees and shall appoint
members to such committees in the same fashion in which the committee was created.
Committees may hold hearings and perform such other duties as may be prescribed. A
committee may be instructed concerning the form of any report it shall be requested to
make, and a time may be fixed for submission of any report. The chairman may create, and
appoint members to, an Audit and Finance Committee, a County -Schools Liaison
Committee and other committees as necessary.
Amendment/Suspension of Rules
Section 15a. The rules of procedure of the governing body may be amended at any
time during the year by a unanimous vote of the full board.
"'�r116260.1
Adopted 0 VOW2019
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Section 15b. The Board of Supervisors may suspend the application of any section
of these rules by a unanimous affirmative vote of all board members present at any time
during the agenda.
Sergeant at Arms
Seetie�—A deputy sheriff shall serve as sergeant at arms.
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Adopted n1,109/2019 PIC `- Gr fL
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
'.
AGENDA
T6 -9^s
Q4lr
Meeting Date: January 8, 2020 Item Number: 3.C.
Subiect:
Setting of Regular Meeting Dates for 2020
County Administrator's Comments:
County Administrator:
Board Action Request
Summary of Information:
The Board should establish its schedule for regular meeting dates and
times for 2020. Staff recommends approval of the attached schedule.
Preparer: Sara Hall Title: Clerk to the Board of Supervisors
Attachments: 0 Yes F] No
BOARD OF SUPERVISORS REGULAR MEETING DATES FOR 2020
Wednesday, January 8, 2020 at 6 p.m. (Organizational Meeting — Evening Session Only)
Wednesday, January 22, 2020 at 2 p.m.
Wednesday, February 19, 2020 at 1 p.m.
Wednesday, March 11, 2020 at Noon (Budget Work Session in Afternoon; Regular Evening
Session with Zoning Requests in Public Meeting Room)
Wednesday, March 25, 2020 at 2 p.m. (Budget Public Hearings at Evening Session)
Wednesday, April 8, 2020 at 6 p.m. (Budget Adoption — Evening Session Only)
Wednesday, April 22, 2020 at 2 p.m.
Wednesday, May 27, 2020 at 2 p.m.
Wednesday, June 24, 2020 at 2 p.m.
Wednesday, July 22, 2020 at 2 p.m.
Wednesday, August 26, 2020 at 2 p.m.
Wednesday, September 23, 2020 at 2 p.m.
Wednesday, October 28, 2020 at 2 p.m.
Wednesday, November 18, 2020 at 2 p.m.
Wednesday, December 16, 2020 at 2 p.m.
NOTE: Unless otherwise specified, afternoon work sessions are held at the Administration Building, 9901
Lori Road, Room 502 (511 floor). Evening meetings are held in the Chesterfield County Public Meeting
Room, 10001 Iron Bridge Road. Sessions typically begin at 2 p.m., break at 5 p.m. for dinner, and then
resume at 6 p.m. unless otherwise specified.
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�Rr49
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 8, 2020 Item Number: 3.11).
Subject:
Nomination/Appointments to Various Boards and Commissions
Coun�Administrator's Comments:
County Administrator
Board Action Request
Summary InformationInformatiom
Each year at the organizational meeting, the Board makes appointments to
various Boards and Commissions. In addition, there are a number of
Chairman's appointments to committees. See attached list.
Preparer: Sara Hall Title: Clerk to the Board
Attachments: ■ Yes ❑ No
BOARD APPOINTMENTS
I. Compensated Boards and Commissions
PLANNING COMMISSION
Duties Decision Current Members
Advises the Board of Supervisors on zoning cases, 1. Gibbons Sloan Bermuda (Gibbons Sloan)
amendments to the zoning and subdivision ordinance
and comprehensive planning 2. Gloria Freye Clover Hill (Gloria Freye)
a. Compensation: $23,321 3. LeQuan Hylton Dale (Michael Jackson)
b. Four-year term (expired 12/31/19)
C. Meets at least once/monthly 4. Tommy Owens Matoaca (Craig Stariha)
Additional Applicants:
Billie Robinson (Matoaca)
Raymond D'Aguanno (Midlothian)
Phillip Plymale (Matoaca)
Bruce Wood (Matoaca)
Marleen Durfee (Matoaca)
Brenda Hornsby (Midlothian)
Tavorise Marks (Bermuda)
01/08/2020
5. Frank Petroski Midlothian (Peppy Jones)
1
COMMITTEE ON THE FUTURE
Duties
Decision
Current Members
Advises the Board of Supervisors on possible changes
1.
Bermuda
(Richard Jacobs)
in governmental structure, revisions to fiscal and land
Mr. Jacobs Is Not Seeking Reappointment
use planning and other matters relating to the future
2.
Bermuda
(Robert Innes)
provision of services to County citizens. No Board
3.
Clover Hill
(Herbert "Jay" Whay)
members may serve on the Committee
Mr. Whay Is
Not Seeking Reappointment
4.
Clover Hill
(Carolyn Champion)
a. Compensation: $50 per meeting
5.
Dale
(Thomas Owens) _
b. Serves at pleasure of the Board
6.
Dale
(Janet Stephens)
C. Meets twice per month
7.
Matoaca
(Aaron Mathes)
8.
Matoaca
(Willie Lewis)
9.
Midlothian
(Michael Weinstock)
Additional Applicants:
10.
Midlothian
(Frank Petroski)
Matthew White (Clover Hill)
Abrar Azamuddin (Midlothian)
Bonnie Predd (Midlothian)
Matt Farmer (Midlothian)
Raymond D'Aguanno (Midlothian)
Tyler Craddock (Bermuda)
01/08/2020
hr�
PLAN RVA (FORMERLY RICHMOND REGIONAL PLANNING DISTRICT COMMISSION)
Duties
Decision
Current
Member
Composed of representatives of the Counties of
1.
Jim Ingle
Bermuda Supervisor
Charles City, Chesterfield, Goochland, Hanover,
Henrico, New Kent, Powhatan, the City of
2.
Chris Winslow
Clover Hill Supervisor
Richmond and the Town of Ashland, the RRPDC
promotes regional cooperation, coordinates activities
3.
Jim Holland
Dale Supervisor
and policies of member localities, provides planning
_
assistance to localities and resolves service delivery
4.
Kevin Carroll
Matoaca Supervisor
t
problems involving one or more member locality.
All five supervisors may serve on the RRPDC.
5.
Leslie Haley
Midlothian Supervisor
6.
County citizen
(Timothy Davey)
*7.
Planning Commissioner
(Gloria Freye)
Alternate (Staff Person)
Bill Dupler
Executive Committee
(Jaeckle)
Member
a. Compensation: $3,000 per year
b. Four-year term (expired 12/31/19) *Planning Commission to nominate member for Board's consideration.
C. Meets Monthly
Additional Applicants:
None
01/08/2020 3
CRATER PLANNING DISTRICT COMMISSION
Duties
Decision
Current
Member
Composed of representative of the Counties of
1.
Board member
(Jaeckle)
Chesterfield, Dinwiddie, Greensville, Prince George,
Surry and Sussex and the Cities of Colonial Heights,
2.
Board member
(Elswick)
Emporia, Petersburg and Hopewell, the CPDC
serves the same function for the Crater Region
3.
Board member
(Winslow)
as the RRPDC does for the Richmond region. A
maximum of three Board members may serve on the
4.
County citizen
(Art Warren)
CPDC. One Board member serves on Executive
Commission and also serves on Crater MPO.
i
Staff Alternate
Vacant
Executive Committee
Member
(Elswick)
a. Compensation: ($3,000/year)
b. Four-year term (expired 12/31/19)
C. Executive Committee meets monthly;
full Commission meets quarterly
Additional Applicants:
James Shultz (Midlothian)
01/08/2020
4
CAPITAL REGION AIRPORT COMMISSION
Duties
Composed of representatives of the Counties
of Chesterfield, Hanover and Henrico and the
City of Richmond, the CRAC is the administrative
authority which governs the operation of Richmond
International Airport. The Board may appoint four
Board members to CRAC although, historically,
one position has been filled by a County citizen.
a. Compensation: $3,000/year
b. Four-year terms (expired 12/31/19)
C. Meets Monthly
Additional Applicants:
Christopher Dolin (Bermuda)
Duties
Decision Current
Member
1. Board member (Holland)
2. Board member (Elswick)
3. Board member (Haley)
4. County citizen (John Mazza)
SOCIAL SERVICES BOARD
Decision
The SSB is the policy making body for 1. Board member (Jaeckle)
the Department of Social Services, serving
both Chesterfield and Colonial Heights.
In addition to a Board member, four County
at large citizen representatives serve on the
Board.* None of the citizen representatives'
terms have expired at this time.
a. Compensation: $3,000/year
b. Four-year term for Board member (expired 12/31/19)
C. Meets monthly.
*Note: Change in representation approved June 26, 2019 to 6 at large citizen representatives from Chesterfield and 3 from Colonial Heights
upon the resignation, death, or term expiration of a current Colonial Heights member.
01/08/2020
(D
Duties
Comprised of representatives from the
Counties of Chesterfield, Hanover, Henrico
and New Kent and the City of Richmond,
RRT promotes conventions and tourism
and development in the metro Richmond area.
Only one board member may serve on the
RRT Board. The terms of the Board member
and staff alternate expire 12/31/20. The
citizen representative's term expired
12/31/19.
a. Compensation: $3,000 per year
b. Three-year staggered terms for Citizen
Representative (expired 12/31/19)
and Board member (expires 12/31/20)
C. Meets bi-monthly
RICHMOND REGION TOURISM BOARD
Current Members
1. James Holland
2. Scott Zaremba (alternate)
Decision
3.
Term Expires
December 31, 2020
December 31, 2020
County Citizen (Neil Amin)
01/08/2020 6
COMMUNITY SERVICES BOARD
Duties
The Community Services Board oversees
the operation of the County's Mental Health/
Mental Retardation/Substance Abuse services.
The CSB consists of 15 members, 10 of whom
are citizen at large appointments. The other five
members are representatives of each magisterial
district. The terms of 6 at -large members
expired on December 31, 2019.
Although no Board members currently serve
on the CSB, state law permits as many as two
Board members to serve.
a. Compensation: $50/meeting
(not to exceed $600/year - State Code statute)
b. Meets monthly
C. Three-year term and may be reappointed
for 2 additional three-year terms
Additional Applicants:
Tammie Mobley (Bermuda)
Raymond D'Aguanno (Midlothian)
James Shultz (Midlothian)
Wendy March (Matoaca)
01/08/2020
Decision
Current Member
1.
At -large (Harvey Powers)
eligible for reappointment
2.
At -large (Karen Bell)
Ms. Bell Is Not Seeking Reappointment
3.
At -large (Talisha McAuley -Davis)
eligible for reappointment
4.
At -large (Nicholas Pappas)
eligible for reappointment
5.
At -large (Patrick Knightly) i
eligible for reappointment
6.
At -large (Ricky Russell)
eligible for reappointment
Duties
The Economic Development Authority
is composed of seven at large members
who each serve four-year terms. The terms
are staggered. The EDA is an independent
legal entity appointed by the Board of
Supervisors with bonding authority to
support economic development projects
in the County. No members' terms are
expiring at this time so the Board will not
be making any appointments to the EDA
at this meeting.
a. Compensation: $150/meeting
a. Meets monthly
b. Four-year terms
No members' terms are expiring at this
time so the Board will not be making any
any appointments to the EDA at this meeting.
01/08/2020
ECONOMIC DEVELOPMENT AUTHORITY
Current Members Term Expires
1. Terri Cofer Beirne June 30, 2023
2. Steven Micas
June 30, 2023
3. John Cogbill
June 30, 2021
4. J. Dale Patton
June 30, 2022
5. Harril Whitehurst
June 30, 2020
6. Art Heinz
June 30, 2023
7. John Hughes
June 30, 2020
tD
c�
II. Uncompensated Boards and Commissions
RICHMOND REGIONAL TRANSPORTATION PLANNING ORGANIZATION (RRTPO)
Duties
The Richmond Regional TPO provides for
regional transportation planning in the
Richmond Regional Planning District. Three
Board members serve as representatives
on the TPO, and a fourth Board member
serves as an alternate representative. If any
one representative is absent, the remaining two
each have two votes. If two are absent, the
remaining representatives will have four
votes. If all three are absent, the alternate board
member will serve as the representative and
cast all four votes.
a. Meets monthly
b. Four-year terms (expired 12/31/19)
Duties
Decision Current
Member
1. Board member (Elswick)
2. Board member (Holland)
3. Board member (Winslow)
0
Alternate (Haley)
Board Member
Executive Committee
Member (Elswick)
RICHMOND METROPOLITAN TRANSPORTATION AUTHORITY (RMTA)
The main purpose of the RMTA is to build,
Maintain and operate toll roads, bridges or
anything of a transportation nature. The RMTA
Board is composed of 15 members, including
5 from the City of Richmond, 5 from Chesterfield
County, 5 from Henrico County, and 1 ex -officio
member from the Department of Transportation.
a. Meets monthly
b. Four-year terms
No members' terms are expiring at this
time so the Board will not be making any
any appointments to the RMTA Board at this meeting.
01/08/2020
Current Members Term Expires
1.
Lane Ramsey
September 30, 2020
2.
Donald Williams
June 30, 2022
3.
Gregory Whirley
June 30, 2022
4.
Bill Woodfin
June 30, 2022
5.
Steve Elswick
June 30, 2022
G:
J
tai
TRI -CITIES AREA METROPOLITAN TRANSPORTATION PLANNING ORGANIZATION
Duties
The Tri -Cities MPO provides for regional
Transportation Planning in the Crater Regional
Planning District. The County has two
representatives on the MPO. Currently, one is a
board member and the other is a staff appointee,
but the Board is not required to appoint a Board
member. However, since this MPO is affiliated
with the Crater Planning District, Crater requests
that the Board appoint one of the Board members
who serves on Crater to this position. The Staff repre-
sentative is traditionally the Director of Transportation.
a. Meets monthly
b. One-year term except staff representative
serves at the pleasure of the Board.
Duties
Decision
2. Barbara Smith
GREATER RICHMOND PARTNERSHIP, INCORPORATED
Greater Richmond Partnership is a public-private
venture which provides site location assistance to
domestic and foreign companies planning new or
expanded facilities in the Richmond metro area.
The Counties of Chesterfield, Hanover and Henrico
and the City of Richmond each has one member of
their governing body serve.
a. Meets approximately quarterly
b. Four-year term —expired 12/31/2019
01/08/2020
Decision
1.
2. Dr. Joe Casey
Current
Member
Board member (Elswick)
Alternate - staff (Barbara Smith)
member)
Board member (Haley)
County Administrator (Casey)
10
0
Duties
MAYMONT FOUNDATION
Decision
The Maymont Foundation operates Maymont Park. 1.
The appointment is to the Board of Directors, an approx-
mately 50 -member Board consisting of representatives
from both the public and private sector who provide
general policy oversight to the Foundation.
a. Meets bi-monthly
b. Four-year term expired 12/31/19
Duties
Board member
CAPITAL REGION WORKFORCE PARTNERSHIP
CHIEF LOCAL ELECTED OFFICIALS (CLEO)
The Capital Region Workforce Partnership
includes the counties of Chesterfield, Henrico,
Charles City, Goochland, New Kent and
Powhatan, as well as the City of Richmond.
The partnership receives, manages and
Disburses funds allocated to the region from
the Workforce Investment Act of 1998,
and other federal, state and local grants
and resources that become available.
a. Meets quarterly
b. Serves at the pleasure of the Board
01/08/2020
Decision
1.
Board Member
2. Sarah Snead Alternate — staff
Member
Current Member
(Winslow)
Current Members
(Holland)
(Sarah Snead)
11
r-�
63
CAPITAL REGION WORKFORCE DEVELOPMENT BOARD
Duties
This Board serves the Counties of
Chesterfield, Charles City, Goochland
Hanover, Henrico, New Kent and
Powhatan and the City of Richmond.
Its mission is to increase private
sector employment opportunities and
to ensure the integration of services to
prepare individuals to meet the needs
of Richmond region businesses and
industries. It is composed of private
sector representatives and public
sector administrators working in economic
development
a. Meets quarterly
b. Serves at the pleasure of the Board
Duties
Decision
1. Karen Aylward
Current Member
Staff Member (Karen Aylward,
Economic Development)
CRATER WORKFORCE DEVELOPMENT BOARD
This Board serves the same purpose as the
Capital Region Workforce Development Board
for the localities in the Crater Region: the
Counties of Chesterfield, Dinwiddie, Greens-
ville, Prince George and Surry and the Cities
of Colonial Heights, Emporia, Hopewell and
Petersburg.
a. Meets three times/year
b. Serves at the pleasure of the Board
01/08/2020
Decision
1. Karen Avlward Staff Member
Current Member
(Karen Aylward,
Economic Development)
12
CHESTERFIELD COUNTY SUPPLEMENTAL RETIREMENT PLAN BOARD
Duties Decision Current Members
This Board oversees the operation of the County's 1. (Carey Adams)
supplemental retirement fund for employees, in 2. (Scott Zaremba)
conjunction with the private administrator who 3. (Donna Arrington)
administers the program on a day to day basis. 4. (Craig Bryant)
a. Meets at least quarterly
b. Serves at the pleasure of the Board
APPEALS PANEL PURSUANT TO VIRGINIA SET OFF DEBT
Duties Decision
This Panel is required by state law to hear 1.
appeals of citizens who have had tax refunds 2.
attached by the County to set off against 3.
indebtedness owed to the County. It is made up 4.
of County staff and private citizens
with accounting experience.
a. Meets to hear appeals
b. Serves at the pleasure of the Board
01/08/2020
Current Members
(Richard Cordle)
(Mary Lou Lyle)
(James Harris)
(Samuel West)
13
CD
C
Duties
Ridefinders works to assist citizens in
Identifying carpooling and van pooling
opportunities and also assists in developing
park and ride lots. Ridefinders works with
the Greater Richmond Transit Company.
a. Meets quarterly
b. Serves at the pleasure of the Board
01/08/2020
RIDEFINDERS
Decision
1.
2.
Chessa Faulkner
Staff Member
Barbara Smith Alternate
Current Member
(Chessa Faulkner)
(Barbara Smith)
14
's
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Cj
Np �
0
III. ADDITIONAL BOARD APPOINTMENTS EXPIRING
DECEMBER 31, 2019
PARKS AND RECREATION ADVISORY COMMISSION
Duties
PRAC serves as a liaison between the County Parks &
Recreation Department and the County citizens whom
it serves. PRAC receives input from County citizens and
provides advice to County staff based on citizen input.
a. Meets monthly
b. Four-year terms (expired 12/31/19)
Decision
1.
2.
3.
4.
5.
6. Reuben Turner
7.
8.
9.
10.
*11.
*Dr. Casey recommends that the School Board nominate the School representative to PRAC.
Additional Applicants:
Reuben Turner (Dale)
Todd Knode (Matoca)
Mike Hairfield (Midlothian)
Mark Lohman (Midlothian)
H. Jack Robinson (Matoaca)
01/08/2020
District Current Members
Bermuda
(Catherine Cheely)
Bermuda
(Brenda White)
Clover Hill
(Mary Ellin Arch)
Clover Hill
(Shayne McDavid)
Dale
(Robert Terrell)
Dale
(Earnest W. Harris, Jr.)
Matoaca
(Raymond Marsh)
Matoaca
(William Pipp)
Midlothian
(Robert McCurry)
Midlothian
(John Simpson)
School Representative (David Glass)
15
Duties
The Personnel Appeals Board is a state -mandated
Board which hears appeals when County employees
contest disciplinary decisions made against them.
The Board consists of three County citizens who
each serve a three-year term. Appointees may
be re -appointed for a second three year term but
may not be appointed to a third term The terms are
staggered and one term expired 12/31/2019.
a. Meets when necessary to hear appeals.
b. Three-year term — may be reappointed once
for a total of 2 three-year terms.
Additional Applicants:
Steve Neal (Bermuda)
James Shultz (Midlothian)
Tavorise Marks (Bermuda)
01/08/2020
PERSONNEL APPEALS BOARD
Decision
1.
Current Member
County citizen *(Charles McGuire)
*Mr. McGuire is eligible for reappointment.
16
CA
N
CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY
Duties Decision
CVWMA is the solid waste management planning unit 1.
for the region and provides various recycling and solid
waste management contract options for participating
jurisdictions. In addition to Chesterfield, its members
are the counties of Charles City, Goochland, Hanover,
Henrico, New Kent, Powhatan and Prince George, the
cities of Colonial Heights, Hopewell, Petersburg and
Richmond, and the Town of Ashland. The county has
three CVWMA board members appointed by the Board
of Supervisors, traditionally comprised of one staff member
and two citizen appointees (all three must be county residents).
The Board of Supervisors also appoints three alternate board
members who serve as back-ups to the board members, which
have traditionally been three staff members. The term of one
staff alternate expired 12/31/2019.
a. Meets monthly
b. Four-year term
Additional Applicants:
None
01/08/2020
Clay Bowles Staff alternate (Clay Bowles)
17
t
C4
Duties
IV. CHAIRMAN'S APPOINTMENTS
AUDIT AND FINANCE COMMITTEE
Decision
Two members of the Board of Supervisors
serve with the County Administrator on
the Audit and Finance Committee, which
is a regular liaison between the Board and
staff on budgetary and fiscal issues.
a. Meets at appointed times
b. Serves at the pleasure of the Chairman
1. Board member (Elswick)
2. Board member (Haley) {
COUNTY -SCHOOLS LIAISON COMMITTEE
Duties Decision
This Committee has operated from time to time 1.
over the years to serve as a point of regular contact
between the School Board and the Board of Super- 2.
visors. Two members of each Board serve on the
Committee.
a. Meets at appointed times
b. Serves at the pleasure of the Chairman
01/08/2020
Board member (Jaeckle)
Board member (Holland)
18
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: January 8, 2020 Item Number: &,,I.A.
Subject:
Letter to Chesterfield Legislative Delegation
County Administrator's Comments:
County Administrator:
Board Action ReguE
Accept the attache
Summary of InformaLIv11.
The purpose of the attached letter from the Board of Supervisors is to
relay what occurred at the regularly scheduled meeting on December 11,
2019, including comments made by each individual Board member.
Preparer: Matt Harris Title: Deputy County Administrator
Attachments: 0 Yes F-1 No
BOARD OF SUPERVISORS
LESLIE A, T. HALEY, CHAIR
d6dlothlaa Dtstria
STEPHEN A. ELSWICK, VICE CHAIR
hht,m t Disuicr
DOROTHYJAECKLE
llc—t d, District
CHRISTOPHER M. WINSLOW
CUreM Hill Distract
JAMES M. "Jim" HOLLAND
Dale Distdcr
December 20, 2019
i
Chesterfield County, Virginia
Board of Supervisors
9901 Lori Road — P.O. Box 40 — Chesterfield, VA 23832-0040
Phone: (804) 748-1211— Fax: (804) 717-6297 — Internet: chesterfleld.gov
Honorable Members, Chesterfield Legislative Delegation
Senate of Virginia
Senator Glen H. Sturtevant, Jr., 10" District
Senator -Elect Ghazala Hashmi, 101h District
Senator Amanda F. Chase, 1 Ph District
Senator Rosalyn R. Dance, 16'h District
Senator -Elect Joseph Morrissey, 161h District
Virginia House of Delegates
Delegate Roxann L. Robinson, 27"' District
Delegate Riley E. Ingram, 62nd District
Delegate -Elect Carrie Coyner, 62nd District
Delegate Lashreese D. Aird, 631d District
Delegate R. Lee Ware, 65t11 District
Delegate M. Kirkland Cox, 66th District
Delegate Dawn M. Adams, 68th District
Delegate Delores L. McQuinn, 70th District
Dear Senators and Delegates:
We are all aware of the movement across the Commonwealth of Virginia raising concerns that the 2020
General Assembly session may consider legislative changes that unlawfully restrict citizens' Second
Amendment rights under the Constitution. The purpose of this letter from the Board of Supervisors is to
relay what occurred at our most recent meeting on December 11, including comments made by each
individual board member.
(30 i13040315
Honorable Members, Chesterfield Legislative Delegation
Page 2
As the state prepares to consider legislation, please keep in mind that every member of our Board of
Supervisors, every constitutional officer, our county administrator, the county attorney, and every
Chesterfield County police officer and sheriffs deputy swear an oath to uphold the constitutions of the
United States and the Commonwealth of Virginia. We operate under the assumption that if an
unconstitutional law is passed, the courts will be the arbiter for that dispute. As an example of the
potential predicament placed upon us, our Police Chief, Jeffrey S. Katz, has expressed his concerns in
Appendix A.
Our December 11 meeting had over 1,000 citizens attend, which included the full 292 capacity of our
public meeting room with the remainder outside on our historic courthouse grounds. Nearly all those
attending were there for their strong interest in Second Amendment rights. Planning efforts by our
Police Department, Sheriff s Office and Fire and EMS Department helped to ensure that the gathering
would enable freedom of speech and assembly while also ensuring that appropriate safety measures
were deployed to keep everyone safe.
Our Board Chair, Leslie Haley, spoke prior to the start of citizens time and the other four board
members all spoke at the conclusion of such time. Our individual and collective statements express that
these individual -rights issues are appropriately considered and decided at the state and federal
government levels, not by a Virginia locality. Actual excerpts of such board comments from the
December 11, 2019 Board of Supervisors meeting follow. We have also included an Appendix B that
carries statements by two newly elected supervisors whose terms begin January 1.
"This Board ofSupervisors has historically abided by and understood what our role and responsibility
to citizens is and what our role isn't, and our public safetyfolks understand what their roles are in
upholding the Constitution. We have been contacted by so very many of you and realize that any
actions we might consider only serve to further possibly divide the community and give you no
protections as to any possible actions that state or federal legislators might take. As such, please note
that your voices should be directed to those folks who need to hear all ofyour compassion and your
concerns.... We intend to share all of your concerns and any petitions or other documents that you
would like for us to ... with our local legislators. "
— Leslie A. T. Haley, Chair, Midlothian Magisterial District
"I can tell there's a lot of passion in the room.... In speaking with our police chief, and in speaking
with our county sheriff and our county attorney, they would all tell you we are already a Constitution
and Second Amendment county, and they will work hard to keep it that way. Chesterfield County
supports the Constitution of the Commonwealth of Virginia and the United States, and we will continue
to do so.... Enforcing the constitution, it's just not in words. Our commitment to this is engraved on the
police memorial that you walked by when you came in here which has the names of the police officers
and sheriffs deputies who gave up their blood, their life in blood, to enforce the constitution of the
United States and we don't intend to not do that anymore. But furthermore, I tell you this board and
every public safety officer that works for Chesterfield County takes an oath that they will uphold and
follow the constitution ofthe United States. We're doing what you want us to do, and we will continue
to do that. "
— Stephen A. Elswick, Vice Chair, Matoaca Magisterial District
Proiiding a FIRST CHOICE community through excellence in public service
0`x'0 0�6
t
Honorable Members, Chesterfield Legislative Delegation
Page 3
"I'm an absolute gun rights supporter for many of the reasons that people have stated.... Don't let
them change the language to gun safety laws because I know there's not a person out here who doesn't
believe in gun safety, and I think the language change is a trick to make gun rights advocates look bad.
... 1 believe gun control laws only take rights away from law-abiding citizens.... It is dishonest and it's
misleading for politicians to pretend they are making people safer by passing gun control laws. I think
there's nothing more unsafe than a gun free zone. In a gun- ee zone, only non -law-abiding people are
armed.... I really do believe, as far as Virginia Tech, if the professors had been armed there would not
be 33 students dead. It's an absolute aberration that gun control advocates are capitalizing on parents'
grief and presenting this false narrative.... I'm just going to ask that all of you get actively engaged in
future election processes. "
— Dorothy Jaeckle, Bermuda Magisterial District
"I share the concerns about many of the bills that you all have discussed tonight being considered in
the 2020 legislative session. Many of the candidates who won elections for delegate and senator last
month openly advocated for what I consider to be heavy-handed measures that will make it harder for
law-abidingpeople, like the people in this room, to legally own a firearm. These candidates portrayed
their advocacy as being rooted in concern for public safety, but they showed little to no evidence that
their proposed laws would have any impact on criminals. And the research into the effectiveness of
these bills nationwide is at best not conclusive and is thus not overly persuasive. As the General
Assembly meets in the state capitol in a few weeks, those of us that support the Second Amendment can
take heart. As was noted, there's a lot of recent Supreme Court jurisprudence in the Heller case, which
in 2008 held up the constitutional protection to keep and bear arms unconnected with the service in a
militia for the lauful purpose of the individual's choosing.... My position is that no public funds .should
ever be allocated,for an activity that infringes on the clearly defined legal rights to which all
Americans are entitled to under the Constitution. "
— Christopher M. Winslow, Clover Hill Magisterial District
"I applaud your passion on this issue, certainly, and 1 applaud you being here.... I've always valued
and supported each individual's safety and rights. Always have, including many other rights we've had
opportunities to do resolutions for.... A resolution by this board will not achieve your goals. I do not
support a resolution at this time added to the agenda or any other place. However, I do support
common sense methods to ensure that all individual rights are protected especially the sanctity of life.
As a Vietnam era veteran, I've used multiple weapons.... Moreover, I've also taken an oath ofoffice to
support the Constitution of the United States and the Constitution of the Commonwealth of Virginia. "
— James M. "Jim" Holland, Dale Magisterial District
In order to help reiterate citizens' access to their state or federal representatives for input or concerns,
we have enhanced our website to provide a search feature to identify their representatives and contact
information. In addition, our website will provide a link to the state legislative information site for
citizens to research any bills of interest, including bill status, and committee meetings, times and
locations.
Our Chair, Leslie Haley, told the citizens that concerns and petitions they send to us will be forwarded
to our State delegation. We encourage everyone to view the board meeting video to gain a full
appreciation of the emotion and sentiments expressed. A video of the meeting is available on the Board
of Supervisors page on chesterfield.gov. We expect citizens to address the Board of Supervisors on the
Providing a FIRST CHOICE community through excellence in public service
G`e)0"0"1
Honorable Members, Chesterfield Legislative Delegation
Page 4
Second Amendment topic at the board's January 22, 2020, meeting, and we encourage you to review
the video of those comments on our website, as well. We also welcome you to attend any of our
meetings moving forward, and especially the citizen time portion of the January 22 meeting.
In closing, it is important to share that in addition to comments heard at the December i 1 meeting, the
numerous emails and other messages we have received in the days leading up to the meeting and since,
demonstrate an overwhelmingly strong stance in favor of Second Amendment rights and our existing
Constitution. It is significant that all five Board of Supervisors members believe that it is important to
sign this joint letter, which will be accepted by the board at its January 8, 2020, organizational meeting
and become part of the board's permanent record. Furthermore, we reiterate our strong belief that such
issues are appropriately considered at the state and federal levels, and we urge the General Assembly to
contribute to a productive, not divisive, outcome.
Sincerely,
Leslie A. T. Haley, Chair
Midlothian District
Stephen A. Elswick, Vice Chair
Matoaca District
,&m a&*.
Dorothy Jaeckle
Bermuda District Supervisor
Christopher M. Winslow
Clover Hill District Supervisor
James M. "Jim" Holland
Dale District Supervisor
Cc: The Honorable Ralph S. Northam, Governor of Virginia
The Honorable Brian J. Moran, Secretary of Public Safety, Commonwealth of Virginia
Providing a FIRST CHOICE community through excellence in public service
cc`36'-!311t
Honorable Members, Chesterfield Legislative Delegation
Page 5
Annendix A – Statement from Col. Jeffrey S. Katz, Police Chief
As a law enforcement executive who swears an oath to uphold and defend the Constitution of the
United States and the Commonwealth of Virginia, my loyalties and allegiance, and those within my
charge, must be to the people who inhabit our community. Politicians have status, influence, and
power. This is not to say that people who serve in elected office aren't overwhelmingly noble in their
intentions and agendas, but the arena in which they operate is rife with pitfalls that may make the
average community member feel like an afterthought. These factors can include bids for re-election,
shifts of ideological power, niche programs created to justify one's political existence, budget struggles,
and reforms for reform's sake. Volatility and polarity in the political arena are at an unprecedented
level and the safe harbor of governmental assistance should exist among those professional staff who
carry out the will of the people. The Constitution is a document that restrains governmental overreach
and from time to time in a nation's history, representatives of government may be placed in unique
positions to make a profound choice: to stand between the power of government and the people
government exists to serve. While there is a lot of conjecture out there with respect to what the new
legislative body will do next month and beyond, there are a few things we do know and must
acknowledge:
1. The representatives within the General Assembly were elected by their constituency in a free and fair
election.
2. We swear to uphold and defend the entire Constitution - not just those parts which lend themselves
to our political advantage or ideological allure. The results of a free and fair election and the peaceful
transition of power, as determined by voters, is essential to our civilized form of government. Those
elected must be free to exercise their interpretation of the will of those who selected them as
representatives.
3. Political machines, opportunists, and supporters will leverage uncertainty about the upcoming
legislative session to marshal support, raise funds, increase followership, and rally supporters -often
through the spread of information. Some of this information may be accurate, some may be rumors and
some may be half-truths or outright lies — but all of this will play to the emotions and fears of those
who stand to lose from the actions of their political opposition. That's just the nature of politics these
days.
4. In order for law enforcement to remain true to the ideals and principles of justice, legitimacy, and our
sacred oaths of office, we must be willing to exercise our responsibility as a separate, but equal, branch
of government and call out those laws or policies that may manifest. from a political machine that may,
however well-intentioned, place political expediency before the rights of the population government is
commissioned to serve.
This does not make law enforcement political. This makes law enforcement principled while operating
within an environment that's become saturated with political thought, motivation, and programming.
We are committed to upholding and defending the Constitution of the United States and the
Commonwealth of Virginia. We make a living in uncomfortable positions and history has taught us that
relief from such discomfort may be antithetical to the cause we signed up to serve — protecting the
welfare and God-given rights of every individual in our community.
Providing a FIRST CHOICE community through excellence in public service
0 C, 311 011 *3 3
Honorable Members, Chesterfield Legislative Delegation
Page 6
Appendix B – Statements from Incoming Board of Supervisors Members
"I attended the December 11 Chesterfield County Board of'Supervisors meeting and had the opportunity
to witness firsthand the passion brought forward by the people of Chesterfield on the proposed firearm
legislation for the 2020 session. A few spoke in favor of the proposed changes and well over 1, 000
people were there to speak against the legislation. Many people 1 spoke to that night are in fear that the
General Assembly will erode their right to keep and bear arms as enumerated in the Second Amendment
to the Constitution. I took an oath almost 33 years ago when I became a law enforcement officer to
defend the Constitution of'the United States and the Constitution of Virginia, As a newly elected member
of the Board of Supervisors I will continue to uphold that oath and ensure its 1 always have that our
government adheres to the Constitutional protections afforded to the people by the Bill of Rights. This is
not something that 1 have ever taken lightly. I encourage the people of Chesterfield and all of Virginia to
descend upon Richmond at the Capitol and exercise their First Amendment rights and inform their
legislators how they feel about the proposed legislation. Please take the time to listen to the people you
took an oath to serve. "
— Kevin P. Carroll, Board of Supervisors -Elect, Matoaca Magisterial District
"1 recently took my oath of off ce and swore to uphold the Constitution of the United States and the
Constitution of the Commonwealth of Virginia, as each of you, our state legislative representatives,
have. We are a people governed by the rule of law. That law must not conflict with the federal or state
constitutions, otherwise we will turn the rule of law upside down. 1 trust our county law enforcement
officers to enforce the law and 1 expect our state legislative representatives and our governor to follow
the federal and state constitutions as they enact new laws. All of the rights granted by both our federal
and state constitutions are inalienable rights, not rights granted to us by an elected government and,
therefore, our rights cannot be impeded upon by said government. Although all of our- rights are equally
important, the Second Amendment of the U.S. Constitution and Article I Section 13 of the Virginia Bill
of Rights give us our ability to protect all of'our other rights in the event that our government becomes
tyrannical. 1 encourage all the citizens of Chesterfield, regardless ofparty, to contact our state
legislative representatives and remind them of their oath of office and to find ways to work together
across the aisle to keep our.citizens of Chesterfield County and all of Virginia safe without violating the
rights of our law-abiding citizens.
James A. Ingle Jr., Board of Supervisors -Elect, Bermuda Magisterial District
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
1749
Page 1 of 1
IIMeeting Date: January 8, 2020 Item Number: 6.
Subject:
Adjournment and Notice of Next Scheduled Meeting of the Board of
Supervisors
11 County Administrator's Comments:
II County Administrator
11 Board Action Recluesi
Summary of Information:
Motion of, adjournment and notice of the Board of Supervisors meeting to be
held on January 22, 2020, at 2:00 p.m. in Room 502 at the County
Administration Building.
Preparer: Sara Hall
Attachments: ❑ Yes
Title: Clerk to the Board of Supervisors
■ No #