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04-25-2007 Agenda CHESTERFIELD COUNTY CHESTERFIELD, VIRGINIA 23832-0040 BOARD OF SUPERVISORS AGENDA KELLY E. MILLER CHAIRMAN DALE DISTRICT RENNY BUSH HUMPHREY VICE CHAIRMAN MATOACA DISTRICT R. M. "DICKIE" KING, JR. BERMUDA DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT DONALD D. SOWDER MIDLOTHIAN DISTRICT LANE B. RAMSEY COUNTY ADMINISTRATOR DATE: April 25, 2007 PUBLIC MEETING ROOM TIME: 3:00 p.m. 1. Approval of Minutes for April 11, 2007 2. County Administrator's Comments o Model County Government Day 3. Board Member Reports 4. Requests to Postpone Agenda Items and Additions, or Changes in the Order of Presentation 5. Resolutions A. Recognizing Mr. John T. Hewitt, Department of Real Estate Assessments, Upon His Retirement B. Recognizing May 2007, as "Older Americans Month" in Chesterfield County 6. Work Sessions 7. Deferred Items 8. New Business A. Appointments 1. Chesterfield Community Services Board 2. Camp Baker Management Board Board of Supervisors Agenda April 25, 2007 Page 2 8. New Business (continued) B. Consent Items 1. Set Dates for Public Hearings a. To Consider the Approval of Ground Leases in Connection with Certificates of Participation Financing for the Smith- Wagner Building Expansion/Renovation Project, the Circuit Court/General District Courthouse Expansion Project, the Five-Story Administration Building Renovation Project, and the Offsite Public Safety Training Center Project b. To Consider an Ordinance to Establish the "Cedar Crest Sewer Assessment District" 2. Adoption of Resolutions a. Recognizing the Week of April 29 - May 5, 2007, as "Municipal Clerks Week" b. Recognizing May 13 - 19, 2007, as "National Law Enforcement Week" c. Recognizing the Week of May 13-19, 2007, as "Business Appreciation Week" in Chesterfield County d. Recognizing Mr. Robert H. Jones, Environmental Engineering, Upon His Retirement 3. Appropriation of Continuation Grant Funds and Local Matching Funds for the Sheriff's Office Jail Management System Rewrite Project 4. Appropriation of Road Cash Proffer Funds and Authorization to Proceed with the Otterdale Road Bridge Replacement Project 5. Conveyance of Easements a. To Verizon Virginia Incorporated to Install Underground Cable Across County Property to Provide Upgraded Service to the Residents of Fernbrook Subdivision b. To Columbia Gas of Virginia, Incorporated Across County Property at Midlothian High School to Improve Gas Infrastructure in Western Chesterfield and Serve Watkins Centre Board of Supervisors Agenda April 25, 2007 Page 3 8.B. Consent Items (Continued) 6. Requests for Permission a. From BB Hunt, LLC for Proposed Privacy Fences to Encroach Within a Sixteen-Foot Drainage Easement, an Eight-Foot Easement, a Ten-Foot Temporary Construction Easement, a Twenty-Foot Sewer Easement, and a Ten- Foot Common Area Easement Across Lots in Haywood Village, Section A at Charter Colony b. From Boone Homes Incorporated for a Proposed Privacy Fence to Encroach Within a Sixteen- Foot Drainage Easement, an Eight-Foot Easement, a Ten-Foot Temporary Construction Easement, and a Twenty-Foot Sewer Easement Across Lot 29, Haywood Village, Section A at Charter Colony c. From George W. Coleman, Jr. and Vicki D. Coleman for Proposed Landscaping to Encroach Within a Sixteen-Foot Drainage Easement and an Eight-Foot Easement Across Lot 20, Stewart Village, Section A at Charter Colony d. From Alan S. Evans and Tracy M. Evans for a Proposed Fence to Encroach Within an Eight-Foot Easement Across Lot 27, Mallory Village, Section A at Charter Colony e. From GPV, LLC to Install a Private Sewer Service Within Private Easements to Serve Property at 3620 Call Federal Drive and 10511 Hull Street Road f. From Jerome Merski and Donnajean Merski for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 44, Edgewater At The Reservoir, Section 8 g. From Janis R. O'Grady for a Proposed Fence to Encroach Within Two Sixteen-Foot Sewer Easements, a Variable Width Drainage Easement, a Five-Foot Easement, and a Twenty-Five-Foot Sewer Easement Across Lot 9, Loch Braemar, Section D h. From The Salisbury Club, Limited for Existing Light Poles and Foundations and a Proposed Brick Pier to Encroach Within a Twenty-Foot Water Easement Across Property on Salisbury Road 7. Acceptance of Parcels of Land for Port Walthall Court from Roslyn Farm Corporation 8. Authorization to Award a Construction Contract for the Halloway Avenue Sidewalk Enhancement Project Board of Supervisors Agenda April 25, 2007 Page 4 8.B. Consent Items (Continued) 9. Transfer of District Improvement Funds from the Matoaca District Improvement Fund a. To the Fire and Emergency Medical Services Department to Fund the Department's Participation in the Firefighter "Low Maintenance" Competitions b. To the General Services Department to Pay Disposal Fees for Materials Collected From Citizens During "Clean Up Day" in the Ettrick Area 10. Donation of District Improvement Funds from the Bermuda District Improvement Fund to Henricus Foundation for New Flags to be Displayed for the Four Hundredth Anniversary Celebration; a Secure Case for Displaying Historical and Valuable Artifacts; and a Shelter Building to Store Two Golf Carts 9 . Reports A. Report on Developer Water and Sewer Contracts B. Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases C. Report on Roads Accepted into the State Secondary System 10. Fifteen-Minute Citizen Comment Period on Unscheduled Matters 11. Dinner at 5:00 p.m. ln Room 502 Evening Session Begins at 6:30 p.m. 12. Invocation Reverend Margaret Kutz, Senior Pastor Chester United Methodist Church 13. Pledge of Allegiance to the Flag of the United States of America Eagle Scout Joseph Seifert Board of Supervisors Agenda April 25, 2007 Page 5 14. Resolutions A. Recognizing Mr. Jamie Accashian, Principal of Community High School, as the Recipient of the 2007 R.E.B. Award for Distinguished Leadership B. Recognizing Auxiliary Police Officer Wade M. McClintock Upon His Retirement C. Recognizing Boy Scouts, Upon Attaining the Rank of Eagle Scouts 1. Mr. Joseph Seifert, Midlothian District 2. Mr. Daniel Martin, Midlothian District 3. Mr. Ryan Chester, Matoaca District 4. Mr. Joshua Traylor, Dale District 5. Mr. Jared Rhodes, Dale District 6. Mr. Malachi Hughes, Bermuda District 7. Mr. Lance Gonzalez, Bermuda District 8. Mr. Neil Bishop, Bermuda District 9. Mr. Nathan Hughes, Bermuda District 10. Mr. Charles Crump, III, Bermuda District 15. Requests for Manufactured Home Permits and Rezoning Placed on the Consent Agenda to be Heard in the Following Order: - Withdrawals/Deferrals - Cases where the applicant accepts the recommendation and there is no opposition - Cases where the applicant does not accept the recommendation and/or there is public opposition will be heard at Section 17 A. 06SN0337 B. 07SN0226 C. D. E. F. G. 02SN0176 05SN0159 07SN0247 07SN0252 07SN0260 H. 07HP0269 I . 07SN0315 Neal O. and Rosemary Hager, Bermuda District Route 10 Realty Partners, LLC, Dale District Donald K. Spriggs, Midlothian District John G. "Chip" Dicks, Matoaca District Ray Blackmore, Bermuda District William K. Thibault, Bermuda District Riverstone Properties, LLC, Matoaca District Michael and Sherry Seckman, Matoaca District William H. and Doris Hambright, Bermuda District J. 07SN0316 Brandon Scott Benton and Thomas L. Gordon, Bermuda District Board of Supervisors Agenda April 25, 2007 Page 6 16. Public Hearings A. To Consider Proposed Ordinance Amendments Relating to Department of utilities Fee Changes B. To Consider an Ordinance Repealing Section 4-24 of the Code of the County of Chesterfield Regarding Dangerous and Vicious Dogs C. To Consider Approval of a Cable Franchise Agreement with Verizon Virginia, Incorporated D. To Consider the Exercise of Eminent Domain for the Acquisition of Water and Temporary Construction Easements for the Southwest Corridor Waterline Project - Part A E. To Consider the Exercise of Eminent Domain for the Acquisition of Souths ide Electric Cooperative, Incorporated Easements for Pole and Guy Wire Relocation Required for the Southwest Corridor Waterline Project - Part B F. To Consider the Exercise of Eminent Domain for the Acquisition of Water and Temporary Construction Easements for the Southwest Corridor Waterline Project - Part B 17. Fifteen-Minute Citizen Comment Period on Unscheduled Matters 18. Adjournment