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03-28-2007 Minutes BOARD OF SUPERVISORS MINUTES March 28, 2007 supervisors in Attendance: - Mr. Kelly E. Miller, Chairman Mrs. Renny Bush Humphrey vice Chairman Mr. R. M. "Dickie" King, Jr. Mr. Donald S. Sowder Mr. Arthur S. Warren Mr. Lane B. Ramsey, County Administrator School Board Members in Attendance: Dr. James Schroeder - Staff in Attendance: Colonel Carl R. Baker, Police Department Mr. George Braunstein, Exec. Dir., Community Services Board Mr. Kevin Bruny, Dean, Chesterfield University Mr. Joe Campbell, Dir., Juvenile Detention Home Ms. Jana Carter, Dir., Youth Planning and Development Ms. Marilyn Cole, Asst. County Administrator Mr. Roy Covington, Dir., Utilities Mr. Jonathan Davis, Real Estate Assessor Mr. Wilson Davis, Dir., Economic Development Ms. Rebecca Dickson, Deputy Co. Admin., Human Services Ms. Lisa Elko, CMC Clerk Mr. Michael Golden, Dir., Parks and Recreation Mr. Russell Harris, Mgr. of Community Development Services Mr. Paul Hendrick, Deputy CIO, Information Systems Technology Mr. Joe Horbal, Commissioner of Revenue Mr. Thomas E. Jacobson, Dir., Planning Mr. H. Edward James, Dir., Purchasing Mr. Donald Kappel, Dir., Public Affairs Ms. Kathy Kitchen, Asst. Superintendent of Schools for Business and Finance Mr. Louis Lassiter, Dir., Internal Audit Ms. Mary Lou Lyle, Dir., Accounting Mr. Mike Mabe, Dir., Libraries Chief Paul Mauger, Fire and EMS Dept. 07-269 n-:t/')Q/n'7 I I J Mr. R. John McCracken, Dir., Transportation Mr. Richard M. McElfish, Dir., Env. Engineering Mr. Steven L. Micas, County Attorney Dr. William Nelson, Dir., Health Dept. Dr. Marcus Newsome, Superintendent, Chesterfield County Schools Ms. Diane Peterson, Senior Advocate Mr. Glen Peterson, Dir., Community Diversion Incentive Program Mr. Francis Pi~aro, Dir., General Services Sheriff Dennis Proffitt, Sheriff's Office Ms. Sarah Snead, Dir., Social ServicE:=s Mr. James J. L. Stegmaier, Deputy Co. Admin., Management Services Mr. M. D. Stith, Jr., Deputy Co. Admin., Community Development Mr. Thomas Taylor, Dir., Block Grant Office Mr. Rick Witt, Asst. Building Official Mr. Scott Zaremba, Asst. Dir., Human RE:=source Mgmt. Mr. Miller called the regularly scheduled meeting to order at 3:02 p.m. 1. APPROVAL OF MINUTES FOR MARCH 12, 2007 (BUDGE~ PRESENTATION MEETING) AND MARCH 14, 2007 (REGULAR MEETING) On motion of Mr. King, seconded by Mrs. Humphrey, the Board approved the minutes of March 12, 2007 and March 14, 2007, as submitted. Ayes: Nays: Miller, Humphrey, King, Sowder and Warren. None. 2 . COUNTY ADMINISTRATOR' S COMMENTS 2.B. GRAVESHAM STUDENTS RECOGNITION Mr. Ramsey stated that in July 2005, the Board of Supervisors passed a resolution to twin with Gravesham Borough, England. Last July, a group of 20 students and teachers traveled to Gravesend to stay with host families, attend school and visit the si tes around the area. Our students forged friendships wi th the English students and 07-270 ~ ~ -.-" reciprocated the wonderful hospitality of St. George's School by extending an invitation to come to Chesterfield County. The English students arrived Sunday and have visited county schools as well as Jamestown and Williamsburg. Mr. Ramsey stated how pleased he was to welcome them to Chesterfield County. - Mr. Miller asked the students to introduce themselves and indicate where they are from. The following were in attendance: Aiden Martin, Gravesham, Nichole Pinkleton, Clover Hill High School, Nicole Johnson, Gravesham, Harry Rush, Gravesham, Drew Austin, Cosby High School, Ben Stedman, Gravesham, Ben Gaut, Gravesham, Chris Garrison, L. C. Bird High School, Shelton Fraher, Clover Hill High School, Sabrina Rai, Gravesham, Ashlie Gorton Gravesham, Kaitlin Quick, Monacan High School, Yinka Ojeniyi, Gravesham, Harrison Dilworth, L. C. Bird High School, Anna Southgate, Vice Principal of St. Georges School in Gravesham, Andy Southgate, Assistant Principal of St. Georges School in Gravesham. All individuals were presented with a county lapel pin. Mr. King stated it was a great honor to be in the students' presence during his trip to England. He thanked them for being great hosts while he was there and for taking the time to join the twinning association. He stated he hopes they learn the importance of other cultures. Mr. Miller welcomed those visiting from England. He stated Chesterfield County shares a common bond and heritage with England and we will continue to covet their friendship. He wished everyone well during their stay in America. 2.A. CHESTERFIELD UNIVERSITY RECOGNITION Mr. Ramsey stated that the Training magazine, a 4l-year old professional-development publication, recognizes the Top 125 organizations for their efforts in connecting learning and development to their business strategy. For 2007, Chesterfield County was the first local government to ever make this list by placing 53rd and the 8th highest ranking of the 49 newcomers to the list. He recognized Mr. Kevin Bruny, Chief Learning Officer and Uni versi ty Dean and his staff. Mr. Miller thanked Mr. Bruny and the Chesterfield University staff for their efforts. 3 . BOARD COMMITTEE REPORTS Mr. Miller stated he and Mr. Ramsey represented the county at the Governor's recent discussion regarding the transportation plan. He stated they participated in an interesting discussion with representatives from the central region. He further stated they discussed what he believes are the needs for Chesterfield County, particularly in relation to secondary roads. The Board wished Mr. Sowder a Happy Birthday. 07-271 .... 4. REQVESTS TO POSTPONE. ACTION, ADDITIONS, OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mr. Sowder, seconded by Mr. King, the Board added Item 6.D., Work Session on the Magnolia Green Development and Proposed Community Development Authority; added Item 8.B.12., Instruction to Planning Commission Regarding Upper Swi ft Creek Comprehensive Plan Amendments; added Item 8.B.13, Instructions to Planning Commission Regarding Amending the Zoning Ordinance to Require Conditional Use for Certain Businesses that Sell Alcohol on Premises; and adopted the Agenda, as amended. '- Ayes: Miller, Humphrey, King, Sowder and Warren Nays: None. 5. RESOLUTIONS AND SPECIAL RECOGNITIONS o RECOGNIZING THE EXCHANGE PROGRAM BETWEEN CLOVER HILL HIGH SCHOOL AND THE URAWA MUNICIPAL HIGH SCHOOL IN URAWA, JAPAN Mr. Kappel High School High School, introduced Mr. James Guthrie from Clover Hill and the students representing Urawa Municipal who were present to n~ceive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, Urawa, Japan is a city of nearly 52,000 residents in the Japanese prefecture of Saitama, and WHEREAS, the cities of Urawa, Japan and Richmond, Virginia became sister cities in 1995; and -' WHEREAS, in 1998, a group 0 f f acul ty members from the Urawa Municipal High School were in the United States for a visi t, and met wi th Richmond-area teachers, including some from Clover Hill High School; and WHEREAS, while previous sister cities exchanges were tradi tionally related to sports teams and business matters, it was decided that a high school exchange progI'am would be beneficial; and WHEREAS, Clover Hill High School was selectE!d to be the host school of the exchange program; and WHEREAS, beginning in the spring of 1999, Clover Hill High School began to welcome students from Urawa, Japan; and WHEREAS, the following summer, students, most from Clover Hill accompanied by several teachers on a Urawa, Japan; and 10 Richmond-area High School, were two-week visit to ...-r WHEREAS, the students attended the ,Japanese high school during that period; and WHEREAS, the American delegation also had the opportunity to visit Tokyo, Japan during the two-week stay; and n7_'27'2 WHEREAS, the Clover Hill-Urawa each year, and many long-lasting formed between the U. S. and Japanese exchange has continued friendships have been students; and WHEREAS, several students from Clover Hill High School are now living in Japan; and WHEREAS, such international friendships and the mutual appreciation for each others' cultures fosters understanding and a global outlook that is beneficial to both nations. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 28th day of March 2007, publicly recognizes the cultural exchange program between Clover Hill High School and Urawa Municipal High School, commends participants from both schools for their efforts to foster friendship and understanding with members of another culture and nation, and extends best wishes for continued success in this worthwhile exchange program. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Clover Hill High School, and that this resolution be recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Miller, Humphrey, King, Sowder and Warren. Nays: None. Mr. Warren presented the resolution and a lapel pin to the representatives from Urawa Municipal High School and thanked them on behalf of the Board and the citizens of the county for organizing this exchange program. Mr. Gu thr i e thanked the stated this is the most exchange program. Board for consistent this resolution. successful grass He roots 6. WORK SESSION o COUNTY ADMINISTRATOR'S PROPOSED FY2008 BIENNIAL FINANCIAL PLAN PRESENTATIONS 6.A. SCHOOL BOARD Mr. Ramsey introduced Dr. Newsome to present the School Board's spending plan for new resources for FY2008 as a follow-up to the presentation made at the last Board meeting. - Dr. Newsome thanked the Board for the opportunity to provide additional information on the Schools' budget and stated the School Board's financial plan totals $572.1 million, which is an increase of 10% over FY2007. He further stated new resources of $51.9 million will help to address their challenges and move towards their goals. He discussed where the resources are coming from and how they will be allocated. He reviewed the proposed Preschool Initiative stating the program will serve 100 students at Bensley, Beulah, Davis, Falling Creek, Harrowgate, Providence, and Reams Elementary. He stated costs include teachers, aides, supplies and equipment. He reviewed the needs for reading and mathematics support, alternative education services and 07-273 03/28/07 safety nets for Chesterfield students. He reviewed the Clover Hill High School proj ect and stated the School Board is requesting that the CIP be approved with the Clover Hill High School project included. Mr. King requested clarification regarding the pl2rcentage of students below the acceptable level that are compared to students in India and China. In response to Mrs. Humphrey's questions, Ms. Kitchen stated students at--risk in Ettrick are being served through the _ Title I program. She further stated there has been an additional request for funding to cover tuition at the Governor's School. Mr. Warren thanked Dr. Newsome, Mr. Doland and Ms. Kitchen for distributing the letter regarding the new Clover Hill High School to Board members. In response to Mr. Warren's question, Ms.. Kitchen stated she believes the final figure will bE~ the same as submitted in the letter, and the new figures are in line with what other local jurisdictions are paying for new construction of schools. In response to Mr. Sowder's question, Ms" Kitchen stated the bids will be going out this summer for the new school once final approval is received from the planning Department. Further discussion construction. ensued regarding the cost of new In response to Mr. Miller's question, Ms.. Kitchen stated six ~' additional English as a Second Language (ESL) positions have been placed in the budget for this year at approximately $55,000 each, including benefits. 6.B. COMMUNITY DEVELOPMENT Mr. Stith presented an overview of Community Development' s FY2008 proposed budget. He stated that the Community Development division is dedicated to managing changes in Chesterfield County; promoting economic prosperity; and providing a high quality of life for present and future generations. He reviewed expendi tures and revenues and stated the FY2008 General Fund cost to support Community Development is approximately $11 million. He stated the Revi talization Office is working on various proj ects including thE~ Cloverleaf Mall Redevelopment, the Ettrick community, the Jefferson Davis Highway Corridor and a countywide blight prevention program. He discussed initiatives the office of Building Inspection has implemented to improve cost effectiveness. He reviewed Building Inspection data relative to their residential and commercial building permit workload. He discussed a new ini tiati ve of the Building Inspection Office which allowed the redirection of staff, thereby creating efficiencies in workloads as well as cost savings. He stated jobs in Chesterfield increased to 119,231 as of June 2006 and businesses increased to 6,996. He provided details of the ratio of jobs to workers from 2002 to 2006. He stated Economic Development successes for 2006 included $51 million ......" 07-274 03/28/07 in new announced investment; 10 new announced facilities; 2 announced existing industry project expansions; and the announcement of 188 new jobs. He reviewed 2006 Economic Development highlights, including the Watkins Centre and Northrop Grumman Proj ects, as well as the Jefferson Davis and Walthall Enterprises Zones boundaries being amended. He discussed initiatives and provided details of Environmental Engineering efforts, including a volunteer riparian buffer program being established; Chest:erfield and the Department of Environmental Quality conducting educational outreach programs; and development of an intranet mapping application. He stated Planning Department accomplishments in 2006 included the Land use Plan transitioning to GIS, as well as other continuous process improvements. He further stated future challenges in Planning include new state Land Use mandates and updating of Land Use Plans. He provided data for total subdivision reviews from FY2000-01 through FY2005-06. He reviewed 2006 accomplishments in Transportation, including the Route 360 Widening Project; Robious Road Widening Proj ect; and safety improvements at various locations. He stated the Utilities Department is one of only two water and sewer utilities in the nation to have the highest bond ratings from all three rating agencies. He provided comparisons of the cost of water and wastewater service and wastewater connection fees for various localities in the region. He thanked the Board for its continued support. Mr. Sowder thanked Mr. Stith for the presentation. He inquired about the dollars budgeted for Economic Development and stated that more businesses are needed in the county. Mr. Stith stated the Board and Mr. Ramsey have been very mindful of that fact and Economic Development is working to make the quality of life better in Chesterfield by bringing new businesses into the county. He further stated the Board and Mr. Ramsey have challenged the Community Development division to bring those resources here. Mr. Miller questioned the merits of a AAA bond rating and how it translates into savings for the county. Mr. Carmody stated there are less than 25 counties in the nation that can claim a AAA rating, which puts Chesterfield County in the top one percent of all counties. Discussion ensued relative to the process of obtaining a AAA rating. In response to Mr. King's question, Mr. Carmody stated it is very rare for revenue bonds, which the utility department sells to have AAA ratings. Mr. King stated this rating is not an award, but rather an achievement of performance. 6. C . COMMUNITY DEVELOPMENT BLOCK GRANT AND THE HOME INVESTMENT PARTNERSHIP ANNUAL PLAN Mr. Taylor presented an overview of the FY2007-2008 budget for the Community Development Block Grant (CDBG), HOME Investment Partnership Fund and American Dream Downpayment 07-275 03/28/07 Initiative. He reviewed statutory goa.ls, broad national objectives and consolidated plan priorities of the programs. He stated FY2005-06 successes included completion of 27 housing proj ects; provision of pu:blic sE~rvice acti vi ties to more than 4,294 county residents" He provided details of the HOME Program performance overall ranking and current mul ti -year proj ects, including thE: compll:~tion of the Cogbill Road sidewalk installation; the Winchest;er Greens Infrastructure? phase III Proj ect; Rayon Park Sewer Extension Proj ect; and the completion of the Ettrick Youth Sports storage facility. He reviewed expenditures and housing activities by magisterial district. He provided FY2007-08 proposed budgl:?t totals for CDBG, HOME Investment Partnership Fund, and the American Dream DownpaymE~nt Ini tiati ve. He reviewed FY2007-08 CDBG funding requests and recommendations in the categories of Code Enforcement, Economic Development, Housing, Public Facilities and Improvements, Public Service, and Planning and Administration. Discussion ensued regarding the administrative costs for running the Block Grant Office and the funding requests for programs such as the Chalkley Association, Bensley After School Program and the Ettrick Community Building. 6.D. MAGNOLIA GREEN DEVELOPMENr AND PROPOSED COMMUNITY DEVELOPMENT AUTHORITY Mr. Ramsey stated during the previous Board meeting on March 14, 2007 the Board pos tponed th.e pub 1 i c hear ing on the Transportation District for Magnolia Green. He further stated staff would make a presentation regarding the alternative proposals that havE~ come forward from the developer to address roads in the area. He thanked the Board for adding this item to the agenda. Mr. Stegmaier presented an overview re~rarding the Magnolia Green Development and proposed Community Development Authority. He stated during the Transportation Summit, staff identified the challenge of getting roads built in the county to meet the needs of the citizens. He further stated a number of options were identified for meeting some of the road needs, including transportation districts and community development authorities. He stated the Magnolia Green zoning case, which is located in the 360 Corridor, has come forward and is located in a devl210pment hot spot for the county. He further stated this project was approved prior to the Board adopting the cash proffer policy and noted that this case will have a major impact on roads in this area of the county, particularly on Otterdale and Woolridge Roads. He stated the county has had limited ability to secure developer contributions from this case. He further stated the Board scheduled a public hearing on March 14, 2007 to consider a special transportation district in the Magnolia Green area, which is consistent wi th what the Board discussed last fall. He stated the developer of the project responded with a request that the county consider a community development authority. He further stated the county is looking at this as a possible solution to the road network needs in this section of the count:y and has identified significant benefits to the county. He stated the CDA would allow the road to be built quickly and the new development to pay the cost of those Jcoads and allow the 07-276 03/28/07 - ---" ....-' opportuni ty to address a hot spot wi thin the county where road needs are particularly acute. Mr. Stith then presented information on the specifics related to transportation. He stated the infrastructure to be financed by this CDA includes Otterdale Road, which will consist of a four-lane divided road from Hull Street to Woolridge Road. He further stated the second piece, Woolridge Road, would be a four-lane divided road from Otterdale to, but not including the Reservoir Crossing, which will be addressed at a later date. He reviewed the items the county would be responsible for at an estimated cost of $12 million. He discussed potential sources of county funds for this project. He stated the CDA would be responsible for $25 million in road widening improvements. He informed the Board that the timing of the project is expected to be 24 months from approval of the CDA for design, and construction would be 18 months from the award of the contract. Mr. Stegmaier concluded by reviewing the timeline and other details regarding the CDA. He summarized the CDA financing which includes special assessments on real property only in that district. He stated when the Board adopted the CDA policy in 2005, the county did not anticipate this type of project. He further stated staff is looking to amend the Board's CDA policy to add a new category of large multi-use developments including at least 2,000 residential units with approved zoning that includes no cash proffers. He discussed another item in the policy to include the total CDA debt service from CDA projects, which allows use of Tax Increment Financing which may not exceed 3.5% of all county debt service. He stated additional debt service from CDA proj ects may be approved for proj ects, which use special assessments only. He further stated the total of all CDA debt service may not exceed 10% of all county debt service included in the calculation of the debt service ratio. He stated in order to meet the criteria for large developments such as Magnolia Green, which have no cash proffers, only special assessment revenue could be used. Mr. Ramsey stated in regards to the way the county would have no liability if default. He further stated it would county to step up and bailout the CDA. this CDA is created, this CDA went into be illegal for the In response to Mrs. Humphrey's question, Mr. Stegmaier stated county staff would produce a report, which will indicate pre-existing zoning cases that have no cash proffers and include at least 1,000 dwelling units. Mr. Sowder stated this is a terrific opportunity to be creative in order to maximize the road potential without having to spend county funds and inquired whether this approach should be considered for other development. The Board generally agreed to move forward with a Community Development Authority for Magnolia Green. 7 . DEFERRED ITEM There were no deferred items at this time. 07-277 03/28/07 a . NEW BUSINESS a . A. THE UPPER SWIFT CREEK WATERSHED INJ:TIATIVES TIME LINE Mr. Stith presented the Upper Swift Creek Watershed Initiatives time line to the members of the Board. Mrs. Humphrey recommended a more aggre:ssi ve approach that would bring recommendations back to thE~ Board sooner than proposed. She stated the county should have the stakeholder meetings and report on their input when completed as well as _ a draft ordinance to the Planning Commission by June. She further stated that recommendations should be before the Board by September 1. Mr. Stith stated they would work on getting the stakeholders together and moving this forward to the Planning Commission. Mrs. Humphrey stated she would prefer that this be done during her term on the Board. a.B. CONSENT ITEMS a . B.1 . ACCEPTANCE OF A GRANT AWARDED BY 'rHE DEPARTMENT OF MOTOR VEHICLES FOR THE FY2007 HIGHWAY SAFETY PROJECT GRANT PROGRAM On motion Mr. King, seconded Mr. 'Warren, the Board authorized the Police Department to accept and appropriate the award from the Virginia Department of Motor Vehicles, Highway Safety Proj ect Grant in the amount of $80,000 and authorized the County Administrator to execute all documents. --- Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. a.B.2. SET DATE FOR PUBLIC HEARING TO CONSIDER A RESOLUTION AUTHORIZING AND PROVIDING FOR THE: ISSUANCE, SALE AND DELIVERY OF UTILITY WATER AND SEWER REVENUE BONDS, SERIES 2007 On motion Mr. King, seconded Mr. Warren, the Board set a public hearing date for April 11, 2007 to consider the adoption of a resolution which 1) authorizes and provides for the issuance, sale and delivery of up to a maximum aggregate principal amount of $53,000,000 of Utility Water and Sewer Revenue Bonds, Series 2007, and 2) declares the official intent of the county (within the meaning of Federal regulations) to reimburse itself from the proceeds of the utili ty revenue bonds for expenditures made with respect to the projects prior to the issuance and receipt of the proceeds. ...-' Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. 8.B.3. STATE ROAD ACCEPTANCE On motion Mr. King, seconded Mr. Warren, the Board adopted the following resolution: n7-27R WHEREAS, the streets recorded in the Clerk's Chesterfield County; and described below are shown on plats Office of the Circuit Court of WHEREAS, the Resident Engineer for Department of Transportation has advised streets meet the requirements established by Street Requirements of the Virginia Transportation. the virginia this Board the the Subdivision Department of NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project: Collington, Section 4 Type Chanae to the Secondary System of State Hiahways: Addition Basis for Change: New subdivision street Statutory Aeference: 933,1-229 . Aedwick Drive, State Aoute Number: 7132 From: Collington Dr., (At. 5989) To: Haveridge Dr., (At. 5993), a distance of: 0,03 miles, Right of Way Record: Filed on 9/23/2005 in the Office of Clerk to Circuit Court, with a width of 44 feet. Aecordation Reference: Pb. 158 Pg, 37 . Haveridge Drive, State Aoute Number: 5993 From: Redwick Dr" (Rt. 7132) To: Haveridge Ct., (Rt. 7131), a distance of: 0,05 miles, Right of Way Record: Filed on 9/23/2005 in the Office of Clerk to Circuit Court, with a width of 40 feet. Recordation Reference: Pb. 158 Pg, 37 . Haveridge Drive, State Aoute Number: 5993 From: Haveridge Ct., (Rt. 7131) To: 0,03 miles east of Wivenhaust Rd" (Rt. 5994), a distance of: 0,02 miles, Right of Way Record: Filed on 9/23/2005 in the Office of Clerk to Circuit Court, with a width of 40 feet. Recordation Reference: Pb, 158 Pg, 37 . Haveridge Court, State Route Number: 7131 From: Haveridge Dr., (Rt. 5993) To: Cul-de-sac, a distance of: 0,03 miles, Right of Way Record: Filed on 9/23/2005 in the Office of Clerk to Circuit Court, with a width of 40 feet. Recordation Reference: Pb. 158 Pg, 37 . Redwick Drive, State Route Number: 7132 From: Haveridge Dr., (Rt. 5993) 07-279 03/28/07 To: Ashleyville Ln" (Rt. 5995), a distance of: 0,07 miles, Right of Way Record: Filed on 9/23/2005 in the Office of Clerk to Circuit Court, wil11 a width of 44 feet. Recordation Reference: Pb, 158 Pg, 37 · Ashleyville Lane, State Route Number: 5995 From: Redwick Dr., (Rt. 7132) To: 0,03 miles south of Brading Ln" (Rt. 5991), a distance of: 0,11 miles, Right of Way Record: Filed on 9/23/2005 in the Office of Clerk to Circuit Court, with a width of 40 feet. Recordation Reference: Pb, 158 Pg. 37 -' . Ashleyville Lane, State Route Number: 5995 From: Redwick Dr., (Rt. 7132) To: Temp EOM, a distance of: 0,01 miles. Right of Way Record: Filed on 9/23/2005 in the Office of Clerk to Circuit Court, with a width of 40 feet. Recordation Reference: Pb, 158 Pg, 37 . Redwick Drive, State Route Number: 7132 From: Ashleyville Ln" (Rt. 5995) To: Temp EOM, a distance of: 0,01 miles. Right of Way Record: Filed on 9/23/2005 in the Office of Clerk to Circuit Court, with a width of 40 feet. Recordation Reference: Pb, 158 Pg, 37 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield CountYi and - WHEREAS, the Resident Engineer for Department of Transportation has advised streets meet the requirements established by Street Requirements of the Virginia Transportation. the virginia this Board the the Subdivision Department of NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street R~quirernents. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, a:3 described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project: Collington, Section 6 --- Tvpe Chanae to the Secondary Svstem of State Hiahwavs: Addition Basis for Change: New Subdivision Street Statutory Reference: 933,1-229 . Collington Drive, State Route Number: 5989 From: Paddock Wood Dr" (Rt. 5999) 07-280 To: Collington Cr., (Rt. 7138), a distance of: 0,08 miles, Right of Way Record: Filed on 9/13/2005 in the Office of Clerk to Circuit Court, with a width of 50 feet. Recordation Reference: Pb, 158 Pg, 4 . Collington Drive, State Route Number: 5989 From: Collington Cr., (Rt. 7138) To: Collington Cr., (Rt. 7138), a distance of: 0,04 miles, Right of Way Record: Filed on 9/13/2005 in the Office of Clerk to Circuit Court, with a width of 50 feet. Recordation Reference: Pb, 158 Pg, 4 . Collington Circle, State Route Number: 7138 From: Collington Dr., (Rt. 5989) To: Collington Dr" (Rt. 5989), a distance of: 0,07 miles, Right of Way Record: Filed on 9/13/2005 in the Office of Clerk to Circuit Court, with a width of 40 feet. Recordation Reference: Pb. 158 Pg, 4 . Collington Drive, State Route Number: 5989 From: Collington Cr., (Rt. 7138) To: Brading Ln" (Rt. 5991), a distance of: 0,09 miles, Right of Way Record: Filed on 9/13/2005 in the Office of Clerk to Circuit Court, with a width of 50 feet. Recordation Reference: Pb, 158 Pg, 4 . Collington Drive, State Route Number: 5989 From: Brading Ln., (Rt. 5991) To: Temp EOM, a distance of: 0,03 miles, Right of Way Record: Filed on 9/13/2005 in the Office of Clerk to Circuit Court, with a width of 50 feet. Reference: Pb, 158 Pg, 4 . Brading Lane, State Route Number: 5991 Recordation From: Collington Dr., (Rt. 5989) To: Hockliffe Ln" (Rt. 7139), a distance of: 0.04 miles, Right of Way Record: Filed on 9/13/2005 in the Office of Clerk to Circuit Court, with a width of 46 feet. Recordation Reference: Pb, 158 Pg, 4 . Brading Lane, State Route Number: 5991 From: Hockliffe Ln" (Rt. 7139) To: Shipborne Rd" (Rt. 7141), a distance of: 0,23 miles, Right of Way Record: Filed on 9/13/2005 in the Office of Clerk to Circuit Court, with a width of 44 feet. Recordation Reference: Pb, 158 Pg, 4 . Brading Lane, State Route Number: 5991 From: Shipborne Rd" (Rt. 7141) To: Temp EOM, a distance of: 0,02 miles, Right of Way Record: Filed on 9/13/2005 in the Office of Clerk to Circuit Court, with a width of 44 feet. Recordation Reference: Pb. 158 Pg, 4 . Hockliffe Lane, State Route Number: 7139 From: Brading Ln" (Rt. 5991) To: Hockliffe Lp" (Rt. 7140), a distance of: 0,07 miles, Right of Way Record: Filed on 9/13/2005 in the Office of Clerk to Circuit Court, with a width of 40 feet. Recordation Reference: Pb. 158 Pg, 4 . Hockliffe Lane, State Route Number: 7139 From: Hockliffe Lp" (Rt. 7140) 07-281 03/28/07 To: Hockliffe Lp" (Rt. 7140), a distance of: 0,02 miles, Right of Way Record: Filed on 9/13/2005 in the Office of Clerk to Circuit Court, with a width of 40 feet. Recordation Reference: Pb, 158 Pg, 4 . Hockliffe Loop, State Route Number: 7140 From: Hockliffe Ln" (Rt. 7139) To: Hockliffe Ln., (Rt. 7139), a distance of: 0,05 miles, Right of Way Record: Filed on 9/13/2005 in the Office of Clerk to Circuit Court, with a width of 40 feet. Recordation Reference: Pb, 158 Pg. 4 . Hockliffe Lane, State Route Number: 7139 -. From: Hockliffe Lp" (Rt. 7140) To: Shipborne Rd" (Rt. 7141), a distance of: 0,05 miles, Right of Way Record: Filed on 9/13/2005 in the Office of Clerk to Circuit Court, with a width of 40 feet. Recordation Reference: Pb, 158 Pg, 4 . Hockliffe Lane, State Route Number: 7139 From: Shipborne Rd" (Rt. 7141) To: Temp EOM, a distance of: 0,01 miles, Right of Way Record: Filed on 9/13/2005 in the Office of Clerk to Circuit Court, with a width of 40 feet. Recordation Reference: Pb, 158 Pg, 4 . Shipborne Road, State Route Number: 7141 From: Brading Ln" (Rt. 5991) To: Hockliffe Ln" (Rt. 7139), a distance of: 0,11 miles. Right of Way Record: Filed on 9/13/2005in the Office of Clerk to Circuit Court, with a width of 40 feet. Recordation Reference: Pb, 158 Pg, 4 - And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for Department of Transportation has advised streets meet the requirements established by Street Requirements of the Virginia Transportation. the Virginia this Board the the Subdivision Department of NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street R~:!quirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. ~ AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project: Collington, Section 7 Tvpe Chanae to the Seconclarv System of State Hiahwavs: ,Addition 07-282 Basis for Change: New Subdivision Street Statutory Reference: 933,1-229 . Wycombe Road, State Route Number: 7154 From: Springford Py., (Rt. 5717) To: Wooferton Dr., (Rt. 7155), a distance of: 0,16 miles, Right of Way Record: Filed on 12/6/2005 in the Office of Clerk to Circuit Court, with a width of 50 feet. Recordation Reference: Pb. 160, Pg, 82 . Wooferton Drive, State Route Number: 7155 From: Wycombe Rd" (Rt. 7154) To: Temp EOM, a distance of: 0,02 miles, Right of Way Record: Filed on 12/6/2005 in the Office of Clerk to Circuit Court, with a width of 44 feet. Recordation Reference: Pb, 160, Pg. 82 . Wooferton Drive, State Route Number: 7155 From: Wycombe Rd" (Rt. 7154) To: Wooferton Ct., (Rt. 7156), a distance of: 0,06 miles, Right of Way Record: Filed on 12/6/2005 in the Office of Clerk to Circuit Court, with a width of 44 feet. Recordation Reference: Pb, 160, Pg, 82 . Wooferton Court, State Route Number: 7156 From: Wooferton Dr., (Rt. 7155) To: Cul-de-sac, a distance of: 0,09 miles, Right of Way Record: Filed on 12/6/2005 in the Office of Clerk to Circuit Court, with a width of 40 feet. Recordation Reference: Pb, 160, Pg, 82 . Wooferton Drive, State Route Number: 7155 From: Wooferton Ct., (Rt. 7156) To: Collington Dr., (Rt. 5989), a distance of: 0,06 miles, Right of Way Record: Filed on 12/6/2005 in the Office of Clerk to Circuit Court, with a width of 44 feet. Recordation Reference: Pb, 160, Pg, 82 . Collington Drive, State Route Number: 5989 From: 0,01 miles south of Collington Ct., (Rt. 6009) To: Wooferton Dr., (Rt. 7155), a distance of: 0,15 miles, Right of Way Record: Filed on 12/6/2005 in the Office of Clerk to Circuit Court, with a width of 50 feet. Recordation Reference: Pb, 160, Pg, 82 . Collington Drive, State Route Number: 5989 From: Wooferton Dr., (Rt. 7155) To: Cul-de-sac, a distance of: 0,05 miles, Right of Way Record: Filed on 12/6/2005 in the Office of Clerk to Circuit Court, with a width of 50 feet. Recordation Reference: Pb, 160, Pg, 82 . Collington Court, State Route Number: 6009 From: 0,02 miles east of Collington Dr., (Rt. 5989) To: Cul-de-sac. a distance of: 0,05 miles, Right of Way Record: Filed on 12/6/2005 in the Office of Clerk to Circuit Court, with a width of 40 feet. Recordation Reference: Pb, 160, Pg, 82 And, further, the Board adopted the following resolution: 07-283 03/28/07 WHEREAS, the streets recorded in the Clerk's Chesterfield County; and described belmll are shown on plats Office of the Circuit Court of WHEREAS I the Resident Engineer for Department of Transportation has advised streets meet the requirements established by Street Requirements of the Virginia Transportation. the Virginia this Board the the Subdivision Department of NOW, THEREFORE, BE IT RESOLVED, that this Board __ requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229" Code of Virginia, and the Department's Subdivision Street F~equirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of--way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project: Willow Creek, Section 1 Tvpe Chanoe to the Secondary System of State Hiohwavs: Addition Basis for Change: New Subdivision Street Statutory Reference: 933,1-229 . Willow Hill Drive, State Route Number: 7149 - From: Springford Py" (Rt. 5717) To: Willow Hill Ln" (Rt. 7150), a distance of: 0,04 miles, Right of Way Record: Filed on 10/19/2005 in the Office of Clerk to Circuit Court, with a width of 90 feet. Recordation Reference: Pb, 159 Pg, 6 . Willow Hill Lane, State Route Number: 7150 From: Willow Hill Dr., (Rt. 7149) To: Temp EOM, a distance of: 0,01 miles, Right of Way Record: Filed on 10/19/2005 in the Office of Clerk to Circuit Court, with a width of 44 feet. Recordation Reference: Pb, 159 Pg, 6 . Willow Hill Lane, State Route Number: 7150 From: Willow Hill Dr., (Rt. 7149) To: Willow Hill Ct., (Rt. 7151), a distance of: 0,06 miles, Right of Way Record: Filed on 10/19/2005 in the Office of Clerk to Circuit Court, with a width of 44 feet. Recordation Reference: Pb, 159 Pg, 6 . Willow Hill Court, State Route Number: 7151 -- From: Willow Hill Ln" (Rt. 7150) To: Cul-de-sac, a distance of: 0,20 miles, Right of Way Record: Filed on 10/19/2005 in the Office of Clerk to Circuit Court, with a width of 40 feet. Recordation Reference: Pb, 159 Pg, 6 . Lamberts Creek Lane, State Route Number: 7152 From: Willow Hill Ln" (Rt. 7149) 07-284 To: Temp EOM, a distance of: 0,03 miles, Right of Way Record: Filed on 10/19/2005 in the Office of Clerk to Circuit Court, with a width of 40 feet. Recordation Reference: Pb, 159 Pg, 6 . Willow Hill Lane, State Route Number: 7150 From: Willow Hill Ct., (Rt. 7151) To: Church Point Rd" (Rt. 7153), a distance of: 0,07 miles, Right of Way Record: Filed on 1 0/19/2005in the Office of Clerk to Circuit Court, with a width of 44 feet. Recordation Reference: Pb, 159 Pg, 6 . Church Point Road, State Route Number: 7153 From: Willow Hill Ln" (Rt. 7150) To: Willow Hill Ln" (Rt. 7150), a distance of: 0.07 miles, Right of Way Record: Filed on 10/19/2005 in the Office of Clerk to Circuit Court, with a width of 44 feet. Recordation Reference: Pb, 159 Pg, 6 . Willow Hill Lane, State Route Number: 7150 From: Church Point Rd" (Rt. 7153) To: Temp EOM, a distance of: 0,03 miles, Right of Way Record: Filed on 10/19/2005 in the Office of Clerk to Circuit Court, with a width of 44 feet. Recordation Reference: Pb, 159 Pg, 6 . Church Point Road, State Route Number: 7153 From: Willow Hill Ln" (Rt. 7150) To: End of Road, a distance of: 0,05 miles, Right of Way Record: Filed on 10/19/2005 in the Office of Clerk to Circuit Court, with a width of 44 feet. Recordation Reference: Pb, 159 Pg, 6 . Willow Hill Lane, State Route Number: 7150 From: Church Point Rd" (Rt. 7153) To: Cul-de-sac, a distance of: 0.05 miles, Right of Way Record: Filed on 1 0/19/2005in the Office of Clerk to Circuit Court, with a width of 44 feet. Recordation Reference: Pb, 159 Pg, 6 Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. 8.B.4. ADOPTION OF RESOLUTIONS 8 .B.4 .a. RECOGNIZING MR. BARRY S. CROSS, . INFORMATION SYSTEMS TECHNOLOGY DEPARTMENT, UPON HIS RETIREMENT On motion of Mr. King, seconded Mr. Warren, adopted the following resolution: the Board WHEREAS, Mr. Barry S. Cross will retire Chesterfield County Information Systems Department on June 1, 2007 after providing quality service to the citizens of Chesterfield from the Technology 16 years of County; and WHEREAS, Mr. Cross has faithfully served the county in the capacity of application services manager, assistant director and acting director for the Information Systems Technology Department; and 07-285 03/28/07 WHEREAS, Mr. Cross has provided lE:!adership for local, regional and state technology initiatives and policy development; and WHEREAS, Mr. Cross served as the 1ST coordinator for the Technology Improvement Plan process, provided exceptional leadership on the Automation and Communications Team, Standards Review Board, IST Quality Council, Climate Assessment Team and Improve Internal Processes Goal Team; and WHEREAS, Mr. Cross' inherent desire to achieve a technically proficient and professional workforce within Chesterfield County through his re-thinking and re-design of business processes helped to achieve dramatic improvements in our organizational performance; and -. WHEREAS, Mr. Cross has demonstrated outstanding leadership and a high standard of professionalism throughout his tenure with Chesterfield County, and relating to people in such a way as to inspire them to give their best effort - for themselves, their organization, their community and their family, and his actions are a reflection of the courage and unselfishness that we have come to recognize in him; and WHEREAS, Mr. encouraging them performance has empowers employees an exceptional and Cross' consistent motivation to his to attain excellence and quali ty in promoted a departmental culture to express new ideas and opinions. compassionate manager of people; and team, their that He is WHEREAS, Mr. Cross' dedication to Chesterfield county's quality system employees; and humble character, County and commitment are a model for all selfless to the county ...-.. WHEREAS, Chesterfield Supervisors will miss Mr. unquestioned integrity. County Cross' and the diligent Board service of and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Barry Cross and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. 8.B.4.b. RECOGNIZING THE 12STH ANNIVERSARY OF VIRGINIA STATE UNIVERSITY On motion of Mr. King, seconded Mr. Warren, the Board adopted the following resolution: - WHEREAS, Chesterfield County is committed to education as a primary means of improving the lives of all our citizens, particularly our young people; and WHEREAS, Chesterfield County is uniquely fortunate to have historic Virginia State University located within its borders; and 07-286 WHEREAS, founded in March 1882 as the Virginia Normal and Collegiate Institute, Virginia State University was the first fully state-supported institution of higher learning for African American students; and WHEREAS, as one of Virginia's two land-grant institutions, Virginia State University has a 416-acre agricultural research facility in addition to its many classroom buildings, dormitories and other facilities; and WHEREAS, today, while remaining committed to its role as a historically black university, Virginia State University has nearly 5,000 students of all ethnic backgrounds, and offers 47 baccalaureate and master's programs and a doctoral program in Education; and WHEREAS, virginia State in such diverse disciplines communications, manufacturing and more; and University students can major as computer engineering, mass engineering, criminal justice WHEREAS, the School of Graduate Studies, Research and Outreach allows non-traditional students in the surrounding counties the opportunity to work toward a formal degree or to attend solely for professional growth and self- fulfillment; and WHEREAS, continuous improvement, a Chesterfield County government, is also a for Virginia State University, which has early mission while adding significantly programs over the years; and core value of guiding principle held fas t to its to its academic WHEREAS, Virginia State University has, for many years, partnered with Chesterfield County to host the region's largest Black History Month celebration, inviting thousands of visitors to Daniel GYmnasium for the annual Kick-off Concert that has featured top performers including Gladys Knight, James Brown, The Commodores, The Temptations, The Four Tops, Ashford and Simpson and many others. WHEREAS, Chesterfield County is immensely proud of virginia State University and of the strong bonds of friendship, mutual respect and support that the university and the local government have had through the years. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors, this 28th day of March 2007, congratulates Virginia State University on the occasion of its 125th anniversary, commends the past and present faculty and administration on the many exemplary accomplishments of the university, and extends best wishes to VSU and its students, faculty and staff for continued success. Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. 8.B.4.c. SUPPORTING THE DESIGN OF QUALLA ROAD AT BELCHERWOOD ROAD SAFETY PROJECT On motion Mr. King seconded Mr. Warren, the Board adopted the following resolution: 07-287 03/28/07 WHEREAS, Qualla Road at Belcherwood Road is expected to carryover 12,000 vehicles per day by 2013; and WHEREAS, numerous accidents are occurring along this section of Qualla Road; and WHEREAS, Qualla Road should be improved to help reduce the number of accidents; and WHEREAS, the Qualla Road at Belcherwood Road Safety Project is included in Chesterfield County's Secondary Road Six Year Improvement Plani and - WHEREAS, a public hearing was held on the design of the Qualla Road at Belcherwood Road Safety Project; WHEREAS, citizen recommendations to shift the proposed improvements on to Pocahontas State Park property were discussed with the Virginia Department of Transportation (VDOT), Federal Highway Administration, and Department of Conservation and Recreation; and WHEREAS, an al ternatives analysis of the shifted alignment concluded it is feasible to avoid impacts to Pocahontas State Park if the public hearing design for the project is followed. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors supports the Qualla Road at Belcherwood Road Safety Proj ect design as presented at the public hearing. - AND BE IT FURTHER RESOLVED that the to proceed with the right-of-way construction of the project as quickly as Board requests acquisition possible. VDOT and Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. 8.B.4.d. RECOGNIZING APRIL 2007, AS "CHI~D ABUSE PREVENTION MONTH" IN CHESTERFIELD COUNTY On motion of Mr. King, seconded Mr. Warren, the Board adopted the following resolution: WHEREAS, 45,078 children were reported as being abused or neglected in the Commonwealth of Virginia during fiscal year 2006; and WHEREAS, 93 children in our community were documented as having been abused or neglected; and WHEREAS, child abuse and neglect is a serious community problem requiring community solutions; and ~ ~'ilHEREAS, effective child abuse prevE:mtion programs rely on partnerships involving social service and law enforcement agencies, schools, religious and civic organizations, medical facilities, and businesses; and 07-288 WHEREAS, there are many dedicated individuals throughout Chesterfield County who work daily to break the cycle of child abuse and neglect and to find families the assistance they need; and WHEREAS, all negative effects verbal abuse, and safe and nurturing ci tizens should become more aware of the of child abuse and neglect, including the importance of raising children in a environment. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby recognizes April 2007, as "Child Abuse Prevention Month" and calls upon Chesterfield citizens to participate in appropriate programs and activities that help protect children in the local community from abuse and neglect. Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. 8 . B. 6 . APPROVAL OF SEWER CONTRACT FOR THE WESTERLEIGH OFFSITE SANITARY SEWER PROJECT On motion of Mr. King, seconded Mr. Warren, approved the following utility contract for Offsite Sanitary Sewer, Contract Number 05-0195: the Board Westerleigh Developer: Westerleigh, LLC Contractor: G. L. Howard, Inc. Contract Amount: Estimated County Cost for Oversizing Estimated Developer Cost Estimated Total. . . . . . . . . . . $49,879.50 $109,924.50 $159,804.00 Code: (Refunds thru Connections - Oversizing) 5N-572VO-E4D (It is noted a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. 8.B.7. APPROVAL OF LICENSE AGREEMENT WITH MIRACLE LEAGUE OF RICHMOND VIRGINIA, INCORPORATED FOR THE CONSTRUCTION OF A "MIRACLE LEAGUE FIELD" AT THE L. C. BIRD ATHLETIC COMPLEX On motion of Mr. King, seconded Mr. Warren, the Board authorized the County Administrator to enter into a license agreement with Miracle League of Richmond, Virginia, Incorporated for construction of a "Miracle League Field" at the L. C. Bird Athletic Complex, subject to the approval by the County Attorney. Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. 07-289 03/28/07 8 . B. 8 . DESIGNATION OF RIGHT OF WAY FOR l!~ATOACA PARK PHASE II On motion designated authorized declaration. the papers of of Mr. King, right of way the County (It is noted this Board.) seconded Mr. Warren, the Board for Matoaca Park Phase II and Administrator to execute the a copy of the plat is filed with Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. -- 8 . B. 9 . AUTHORIZE THE COUNTY ADMINISTRATOR OR HIS DESIGNEE TO EXECUTE A POLICE MUTUAL AID JOINT AVIATION AGREEMENT BETWEEN CHESTERFIELD CC~UNTY, HENRI CO COUNTY AND THE CITY OF RICHMOND On motion of Mr. King, seconded Mr. Warren, the Board authorized the County Administrator or his designee to execute a Police Mutual Aid Joint Aviation Agreement on behalf of the county. Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. 8.B.lO. TRANSFER OF DISTRICT IMPROVEMENT FUNDS FROM THE MATOACA DISTRICT IMPROVEMENT FUND TO THE SCHOOL BOARD TO FUND THE FOSTER GRANDPARENTS PROGRAM AT ETTRICK ELEMENTARY SCHOOL On motion of Mr. King, seconded Mr. transferred $2,766 from the Matoaca fund to the School Board to fund the Program at Ettrick Elementary School. Warren, the Board District Improvement Fos ter Grandparents - Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. 8 . B .11. REQUEST FOR A MUSIC/ENTERTAINMENT FESTIVAL PERMIT FOR CHESTERFIELD BERRY FARM'S FESTIVAL SERIES ON SATURDAYS AND SUNDAYS TROUGHOUT :MAY 2007 On motion of Mr. King, seconded Mr. Warren, the Board granted a request for a music/entertainment festival permit for Chesterfield Berry Farm's Music Festival Series on Saturdays and Sundays throughout May 2007. Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. - The following item was removed from the Consent Agenda for Board discussion: 8.B.S. AUTHORIZATION FOR NTELOS TO ENTER. ONTO COUNTY PROPERTIES TO EVALUATE SITES FOR ;POSSIBLE TOWER LOCATIONS Mr. Sowder requested more information on the locations of potential sites for NTELOS tower locations. 07-290 Mr. Harmon stated one of the locations is on school property. He further stated normally the cell companies will work individually with county departments to visit and evaluate locations. He stated NTELOS requested that the county enter into a formal license agreement, and the County Attorney's office recommended that the authority be granted by the Board. Mr. Ramsey stated this agreement is only to evaluate the property. He further stated if NTELOS makes a request to locate a cell tower at a particular location, they would need to start a formal process from the beginning. In response to Mr. Sowder's question, Mr. Harmon stated the Robious water tank has been zoned for four cell carriers, and three are currently on the tank with one space available for an additional carrier. On motion of Mr. Sowder, seconded by Mr. King, the Board authorized the County Administrator to execute license agreements wi th NTELOS, in a form acceptable to the County Attorney, to evaluate sites for possible tower locations. Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. The following items were removed from the Consent Agenda for public comment: 8.B.12. INSTRUCTION TO PLANNING COMMISSION REGARDING UPPER SWIFT CREEK COMPREHENSIVE PLAN AMENDMENTS Mr. George Beadles stated he hopes this action will cause the Planning Commission to move more quickly on the Upper Swift Creek Plan amendments. No one else came forward to speak to the issue. On motion of Mr. King, seconded Mrs. Humphrey, the Board directed the planning Commission to hold a public hearing regarding the proposed amendments to the Upper Swift Creek Plan and to make a recommendation to the Board within 60 days. Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. 8.B.13. INSTRUCTIONS TO PLANNING COMMISSION REGARDING AMENDING THE ZONING ORDINANCE TO REQUIRE CONDITIONAL USE FOR CERTAIN BUSINESSES THAT SELL ALCOHOL ON PREMISES Mr. George Beadles stated, although he would prefer that the ordinance amendment not be referred to the planning Commission, he understands that the county's process allows them to make a recommendation before the issue comes to the Board for action. No one else came forward to speak to the issue. 07-291 n~/2R/n7 Mr. Miller stated this is an initiative that he had requested and expressed concerns that the Planning Commission had not chosen to be responsive to the Board on this issue. He further stated he hopes the Board will join him in providing direction to the Plannin<J Commission. Mr. Micas stated the Planning Commission would be obligated to bring a n~commendation back to the Board of Supervisors within the next 60 days. Mr. Miller expressed concerns that nightclubs and cocktail _ lounges are allowed by right in C-3 zoning districts. Mr. Miller then made a motion, seconded by Mrs. Humphrey, for the Board to refer the proposed zoning ordinance amendment to require conditional use for certain businesses that sell alcohol on premises to the Planning Commission with instructions for the Commission to hold a public hearing on the amendments no later than May 1S, 2007 and to forward its recommendation to the Board by May 31, 2007. Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. 9 . REPORTS 9 . A. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR FUTURE CAPITAL PROJECTS, DISTRICT I~PROVEMENT FUNDS AND LEASE PURCHASES 9.B. REPORT ON DEVELOPER WATER AND SEWER. CONTRACTS '--" 9 . C. REPORT ON THE PLANNING COMMISSION'S SUBSTANTIAL ACCORD DETERMINATION FOR COUNTY OF CHESTERFIELD PUBLIC LIBRARIES (CASE 07PD0305) TO PERMI1~ A PUBLIC LIBRARY AT THE SOUTHWEST QUADRANT OF ROBIOU,l3 ROAD AND TWIN TEAM LANE On motion of Mrs. Humphrey, seconded JJlr. King.. the Board approved a Report on the Status of General Fund Balance, Reserve for Future Capital Proj ects, District Improvement Funds and Lease Purchases; a Report on Developer Water and Sewer Contracts i and a Report on the Planning Commission'S Substantial Accord Determination for the County of Chesterfield Public Libraries (Case 07PD030S) to permit a public library at the southwest quadrant of Robious Road and Twin Team Lane. Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. 10. FIFTEEN-MINUTE CITIZEN COMMENT PERIO]) ON UNSCHEDULED MATTERS ...-. Mr. George Beadles stated he saw a Diamond Springs water truck parked at the county's Risk Management Office and inquired whether there is a risk in drinking county water. Mr. Ramsey stated most every building in the county has Diamond Springs or equivalent drinking water. He further stated the Utilities Department will soon be providing its own bottled water, which is among the safest in the country 07-292 for consumption. convenience. He noted that bottled water is a 11 . DINNER On motion of Mrs. recessed to the dinner. Humphrey, seconded Mr. Miller, Administration Building, Room the Board 502, for Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. Reconvening: 12. INVOCATION Reverend Scott Marshall, Pastor of Southside Nazarene Church, gave the invocation. 13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Mr. Kirk Turner led the Pledge of Allegiance to the flag of the United States of America. 14. RESOLUTIONS AND SPECIAL RECOGNITIONS There were no resolutions or special recognitions at this time. 15. REZONING REQUEST 07SN0230 In Bermuda Magisterial District, DAVID L. AND JACALYN M. ATKINSON request rezoning and amendment of zoning district map from Agricultural (A) to Heavy Industrial (I-3). The density of such amendment will be controlled by zoning condi tions or Ordinance standards. The Comprehensive plan suggests the property is appropriate for light industrial use. This request lies on 18.2 acres fronting approximately 840 feet on the east line of Old Stage Road approximately 2,100 feet north of West Hundred Road. Tax IDs 803-656-4879 and 804-657-4017. Mr. Turner presented a summary of Case 07SN0230 and stated the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Richard Minter, representing the applicant, stated the recommendation is acceptable. Mr. Miller called for public comment. No one came forward to speak to the request. 07-293 03/28/07 In respons e to Mr. King's ques t i on, Mr. Turner s ta ted an asphalt plant is not a permitted use within the requested classification. On motion of Mr. King, seconded Mr. Sowder, the Board approved Case 07SN0230 and accepted the following proffered conditions: 1. Public water and wastewater systems shall be used. (U) 2. Except for the timbering approved by the Virginia State Department of Forestry for the purpose of removing dead or diseased trees, there shall be no timbering on the property until a land disturbance permit has been obtained from the Environmental EllI;rineering Department and approved devices have been installed. (EE) 3. Direct vehicular access from the property to Old Stage Road shall be limited to either one (1) private driveway or (1) public road. The exact location of this public road shall be approved by the Transportation Department. (T) 4. Prior to any site plan approval or within ninety (90) days of a written request by the Transportation Department, whichever occurs first, thirty-five (35) feet of right-of-way along Old Sta,ge Road immediately adjacent to the property shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. (T) 5. The developer shall be responsible for construction of addi tional pavement along Old Stage Road at the approved access to provide right and left turn lanes, based on Transportation Department standards. Prior to any si tE~ plan approval, a phasing plan for these improvemE~nts shall be submitted to and approved by the Transportation Department. (T) 6. Any development to the east of the existing power lines shall have only one drainage outlet along said property into the James River. (EE) 7. No fence shall be located within seventy-five (75) feet of the ultimate right of way of Old Stage Road. (P) 8. No garag'2 doors shall be located on the west side of any building if such building is located within 300 feet of the ul timate right of way of Old Stage Road. (P) 9 . wi thin s,etbacks along Old Stage Road, preservation of existing trees and shrubs shall be maximized to provide continui ty and improved buffering. Except when necessary to provide access, any trees of high-canopy species that are four (4) inches or greater in caliper, as well as any trees of under-story speci'2s that are one (1) inch or greater in caliper, located within the setbacks along Old Stage Road, shall be retained unless removal is approved through site plan review. Removal of vegetation, to accommodate vehicular access and utilities which run generally perpendicular through the 07-294 -. ......." ~ setbacks, shall be permitted through site plan review, as determined by the Planning Department. (P) Ayes: Miller, Humphrey, King, Sowder and Warren. Nays: None. 16. PUBLIC HEARINGS Mr. Miller stated this date and time has been advertised for public hearings to consider proposed changes in the Health Department fee ordinance; proposed changes in the Utilities Department fee ordinance; proposed changes to the Animal Control Department fee ordinance; changes to the ordinance for fees imposed for return checks; changes to the ordinance for Tax Relief for the Elderly and Disabled Program; proposed 2007 tax rates; the proposed 2008-2012 Capital Improvement Program; the proposed 2008 Community Development Block Grant and HOME Annual Plan; and the FY2008 amended Biennial Financial Plan. 16.A. TO CONSIDER THE APPROPRIATION OF UP TO $30,000,000 IN PAYMENT TO THE ESCROW AGENT FOR ADVANCE REFUNDING OF SERIES 1999A, SERIES 2001 AND SERIES 2002 GENERAL OBLIGATION BONDS AND CLOSING COSTS Mr. Carmody stated this date and time has been advertised for a public hearing for the Board to consider the appropriation of up to $30,000,000 for the advance refunding of Series 1999A, Series 2001 and Series 2002 general obligation bonds and closing costs. He further stated the refunding will result in an estimated savings of $1.2 million, and maturity dates will not be extended. There was discussion regarding the county's AAA bond rating and cost savings resulting from the rating. Mr. Miller called for public comment. Mr. George Beadles thanked the Board for taking this action because it is a way for the county to save money. There being no one else to address this issue, the public hearing was closed. On motion Mrs. Humphrey, approved the appropriation advance refunding of Series 2002 general obligation bonds seconded Mr. King, the Board of up to $30,000,000 for the 1999A, Series 2001 and Series and closing costs. Ayes: Miller, Humphrey, King, Sowder and Warren. Nays: None. PRESENTATION REGARDING PUBLIC HEARINGS RELATED TO THE BUDGET Mr. Alan Carmody presented summaries of the total FY2008 proposed budget; FY2007 adopted versus FY2008 proposed General Fund revenues; FY2008 proposed budget tax rates; the FY2008 proposed Community Development Block Grant and HOME Investment Programs; the proposed Capital Improvement 07-295 n'2/?Q./n7 Program (CIP) for FY2008-FY2012; and proposed fee changes for FY2008. 16. B. TO CONSIDER PROPOSED ORDINANCE AME:NDMENTS :RELATING TO REGULATIONS BY THE HEALTH DEPARTMENT OF FOOD SERVICE ESTABLISHMENTS, REQUIREME~~S FOR FOOD HANDLER TRAINING; THE INSTITUTION OF FEES AND ANNUAL FOOD ESTABLISHMENT INSPECTIONS; Mi~ FOR REVIEW OF CONSTRUCTION PLANS AND FOR BIANNU~~ FOOD HANDLER TRAINING - Mr. Carmody stated this date and time has been advertised for a public hearing for the Board to consider proposed ordinance amendments relating to regulations by the Health Department of food service establishments, requirements for food handler training; the institution of fees and annual food establishment inspections; and for review of construction plans, and for biannual food handler training. Mr. Miller called for public comment. Mr. George Peyton, representing the Retail Merchants Association, stated the Health Department only inspects restaurants or places where prepared food is served and there is a seating area for patrons, and the Department of Agricul ture inspects food operations such as grocery and convenience stores that self prepare food but do not have seating areas. He expressed concerns that establishments which follow the Agriculture Department'.s program would not be required to go through the county's certification program. He also expressed concerns relative to costs involved with employers being required to send their employees to an off-site location for training. He suggested tha.t each food establishment in the county be required to have a food handling training program that meets or exceeds the county's certification requirements, or the Retail Merchants' web site. He stated employees in our region are at a premium, and the problem continues to grow. He inquired whether they will pay the proposed fee or migrate to other localities that do not require the training. He stated the issue of some food establishments being inspected by the Heal th Department and others by the Agricul ture Department should be addressed by the General Assembly, indicating that he would like to see one inspection process and one certification program that fits all food preparers. -.-.. Mr. Pat Hadden, representing Ukrop' s Supermarkets, stated Ukrop's has a multi-faceted food safety training program for its associates, as well as an inspection system. He noted that the 2005 Food Code does not mention training of individual associates. He stated companies who already provide their own training in food safety should not have to pay an additional cost for traininq their employees. ......". Ms. Debbie Girvin, representing the Chesterfield County Chamber of Commerce, stated implementa.tion of the proposed food handler training process is impractical for many reasons including language barriers and high turnover in the food industry. She further stated the Chamber feels that the state already has an adequate proceS~3 in place to handle the issues of food safety and does not support the county's 07-296 proposal. She then provided her own opinion, as a citizen and consultant to the businesses affected by this proposal, expressing concerns relative to issues that food industry businesses must deal with, including immigration issues, rising minimum wage, lack of qualified employees and high turnover. She stated there is no true evidence that the proposal would make the citizens of Chesterfield County any healthier or decrease health risks to the consumer. She stated the proposal appears to be a method to tax certain businesses and urged the Board not to support the proposed amendments, or to at least defer the issue for 90 days to allow additional time for studying the impact of the proposal. Mr. George Beadles suggested that the Board approve the ordinance amendments and then phase-in the implementation. There being no one else to address the ordinance amendments, the public hearing was closed. (It is noted that the ordinance amendments will be considered at the regularly scheduled Board meeting on April 11,2007.) 16.C. TO CONSIDER PROPOSED ORDINANCE AMENDMENTS RELATING TO DEPARTMENT OF UTILTIES FEE CHANGES Mr. Carmody stated it is recommended that the Board take public comment at this time regarding the proposed Utilities fee changes; however the public hearing should be deferred until April 25, 2007 because of advertising issues. Mr. Miller stated public comment will be taken at this time, and the official public hearing will be held on April 25, 2007. Mr. Miller called for public comment. Mr. Tyler Craddock, representing the Homebuilders Association of Richmond, stated he does not support any fee increases that will make housing more expensive for consumers. He further stated he recognizes the significant investments in utilities infrastructure that the county is planning to make over the next few years, and for that reason, offers no outright obj ection to the proposed fee increases. He encouraged the Board to examine county policies and ordinances affecting housing with an eye towards finding areas where changes can be made that marginally lower the cost of housing and help to mitigate the impact of items such as the proposed utility connection fee increases. Mr. George Beadles stated the cost of providing increases, and the county cannot be expected to providing a service below what it costs. services continue Mr. William Hawkins stated he believes should not be increased, noting that developers pay these fees. the in connection most cases fees the There being no one else to address the ordinance amendments, the public hearing was closed. 07-297 ^..... l...t'III ''''''' On motion Mr. King, seconded Mrs. Humphrey, the Board deferred the public hearing to consider proposed ordinance amendments relating to Department of Utili ties fee changes until April 2~), 2007. Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. 16.D. TO CONSIDER PROPOSED ORDINANCE AMENDMENTS RELATING TO -...-F" PURCHASE AND STERTILIZATION FEES FOR DISPOSITION OF CONFINED ANIMALS Mr. Carmody stated this date and time has been advertised for a public hearing to consider an ordinance relating to purchase and sterilization fees for disposition of confined animals. Mr. Miller called for public comment. Mr. George Beadles stated this is a reasonable fee increase. Ms. Linda Lisk expressed are being adopted. She proposed fee lncrease. concerns that not enough animals stated she does not support the There being no one else to address thE~ issue, the public hearing was closed. (It is noted that the issue will be considered at the regularly schE~duled Board meeting on April 11, 2007.) - 16.E. TO CONSIDER PROPOSED ORDINANCE AM]!:NDMENT$ RELATING TO FEES FOR BAD CHECKS Mr. Carmody stated this date and time has been advertised for a public hearing to consider the proposed ordinance amendments relating to fees for bad checks. Mr. Miller called for public comment. Mr. George Beadles inquired whether the county could automatically change its fee for bad checks whenever the state changes the maximum amount, rather than having a public hearing each time. Mr. Micas stated staff will suggestion. look into Mr. Beadles' There being no one else to addrE:!ss thE: issue, the public hearing was closed. (It is noted the ordinance amendments will be considered at the regularly scheduled Board meeting on April 11, 2007.) ~ n"7_,)QA 16.F. TO CONSIDER PROPOSED ORDINANCE AMENDMENTS RELATING TO THE TAX RELIEF FOR THE ELDERLY AND DISABLED PROGRAM Mr. Carmody stated this date and time has been advertised for a public hearing to consider the proposed ordinance amendments relating to the Tax Relief for the Elderly and Disabled Program. Mr. Miller called for public comment. Mr. George Beadles excessive exemptions taxes. expressed allowed concerns relative to for providing relief the from Ms. Gail Yost expressed concerns that she might not be able to continue to live in the county after she retires. She suggested that the age requirement to qualify for tax relief for the elderly be changed from 65 to 60. Mr. Charles Bowers expressed concerns that retired citizens cannot afford to pay the taxes on their homes. He suggested that the Board provide homeowners age 65 and older, a two percent discount per year on their real estate taxes for every year they have lived in their home, to a maximum of 25 years discount. He stated this would benefit the people who have lived here for many years, worked and paid taxes, and built the county to what it is. There being no one else to address the issue, the public hearing was closed. (It is noted that the ordinance amendments will be considered at the regularly scheduled Board meeting on April 11, 2007.) 16.G. TO CONSIDER PROPOSED 2007 TAX RATES Mr. Carmody stated this date and time has been advertised for a public hearing to consider the proposed 2007 tax rates. Mr. Miller called for public comment. Mr. Thomas Keehan, a Matoaca District resident, expressed his appreciation for the Board's proposal to lower the tax to $0.99 per 100. He stated his concerns relative to increased assessments. He suggested lowering the tax rate to $0.94 per 100. He does not feel that the real estate tax should be driven by the housing market and asked that the Board consider using for residents, not businesses, a percentage increase of the previous year's tax to determine their current year's tax. Mr. Jim Adams, a Mid10thian District resident, expressed his concerns regarding the funding formula for schools stating that is no longer fair and adequate. He stated that in 1998, 71.6% of property taxes were allocated for schools and today only 65.6% of property taxes fund schools - a 6% decline. He expressed his concern that the decline in the percent of property taxes going to schools is causing a backlog of unmet maintenance and renovation needs in older schools. 07-299 ,...<IIt I.....ft InP'J Mr. Pete Svoboda, representing the Professional Firefighters Association, stated there is a critical need to hire additional firefighters in order to insure adequate staffing. Recently the need to increase staffing levels has come to light due to a fatal fire in Ettrick, which required one firefighter to rescue three victims. He had to depend on a policeman to maintain voice contact. He requested that the tax rate not be lowered until such time that the budget can be revisited to provide adequate funding towards full implementation of the department's staffing and lead '~ management teams 2003 recommendations. Mr. Tom Tennille stated he has watched the transition of this county from a rural farm community to river to river subdivisions and lopsided growth. He expressed his concerns about unreasonable taxes and high tax. He requested the Board reduce the tax rate to 92 cents and cut this proposed budget to meet that rate. Mr. Fred Demey stated Chesterfield taxpayers are facing an average increase of 16.6% in real estate assessments resul ting in large tax increases countY'I\i'ide. He urged that the Board reconsider the proposed $0.99 tax rate and instead enact a $0.94 tax rate for fiscal year 2007 and 2008. Mr. Steven Alexander stated he recently moved here from Island and feels that he and his neighbors have impacted negatively because of reassessment practices. stated his concerns regarding his assessment increase $186,200 to $268,000, which is a 30.57% increase. requested that the Board consider reassessment changes. Long been He from He ,....,. Ms. Brenda St'2wart, a Matoaca District resident, stated her concerns regarding the increased amount of funding going to the school system. She stated the proposed 99-cent rate gives the school system $93.7 more dollars than they received in last year's budget and that this is an 18% increase over their 2007 budget. She added that, since FY2006, the E:chool system budget has increased by 33%. The burden is not on the school system but on the taxpayers. She urged the Board to set the tax rate at $0.92 per hundred and take a look at how the reassessments are being calculated. Ms. Jenny Hellrung expressed concerns of her real estate assessment increase of 25%, and she is asking the Board to lower the rate to $0.94 cents. She requested that the Board consider some type of cap that runs in conjunction wi th inflation. She also asked that the Board consider doing some zero based budgeting instead of just going to a department and giving them an established rate increase from year to year. Mr. Oscar Honeycutt, representing the National Association of Retired Federal Employees stated concerns regarding the increased real estate tax assessments on older Americans. He stated his assessment went up almost 25% and the reduction in the tax rate would bring his increase down to about 18%. He urged the Board to reduce the tax rate and look at the process for reassessing property. ~' n"7_':Inn Mrs. Andrea Epps stated she understands the concerns of those with increased tax assessments, however, there are also a lot of needs that the county has. She asked the Board consider the one-cent dedication to transportation. She requested the Board provide whatever tax relief possible for the elderly and let them keep their homes. She stated she is happy to pay a little more to avoid having dangerous roads. Mr. Henry Harrison stated he waived his privileges to speak because his concerns had already been covered. Mr. Irvin FlYnn stated he has been retired for two years and this year he received a 3% raise and his taxes went up 30%. He requested the Board reduce the rate even further than 99 cents. Mr. william Hawkins stated the tax rate needs to be lowered. He expressed his concerns with the loss of services provided by the county. He stated the tax rate should be in the upper eighties to compensate for the increased assessments. Mr. Robert Patterson stated every year the assessments go up which he understands. He highly praises the police, fire and schools systems. He expressed concerns that the road he lives on has received one load of gravel provided by the county and right now a fire truck cannot get to his house. He stated assessments should be in line with what services are provided to residents of the county. Mr. George Beadles, a resident of the Clover Hill District, stated he cannot remember when the county had a five cent real estate reduction. He suggested the Board reduce one cent a year from now on because sooner or later the rapid increase in assessments is going to slow down, but the less our tax rate is the more healthier we are. Mr. Chris Peterson rate between $0.92 investigate other property taxes. requested the and $0.94. ways to raise Board to reduce the tax He suggested the Board revenue, independent of Mr. Chris Yoss stated his concerns of rising real estate tax assessments and how it affects him as a retired citizen. Mr. Joe Walter stated his assessment went up 40% this year. He expressed concerns relative to trailers at schools and being charged for many services the county provides. He stated his concerns about the impact of higher taxes on the young generation, as well as retired citizens that are on fixed incomes. Ms. Elaine Beard stated her concerns relative to senior citizens on fixed incomes. She requested that the Board reduce taxes and urged citizens to become more conscious of our community, become a part of it and do more for it. She stated a lot of residents could do things for the county to help rather than pay increased taxes. Mr. George Miles expressed his concerns relative to his taxes increasing over the last two years and urged the Board to reduce the tax rate. 07-301 n':)/")o/n.., Mr. Richard Hale stated he wished he had brought his prepared remarks that he will be presenting to the Board of Equalization on May 8. He further stated he will mail copies of his remarks to the Board and asked that they review them because he has a different approach. There being no one else to address the issue, the public hearing was closed. (It is noted that this issue will be considered at the regularly scheduled Board meeting on April 11, 2007.) ___ 16.H. TO CONSIDER THE FY2008-2012 PROPOSED CAPITAL IMPROVEMENT PROGRAM Mr. Carmody stated this date and time has been advertised for a public hearing to consider the FY2008-2012 proposed 2007 Capital Improvement Program. Mrs. Humphrey excused herself from the meeting. Mr. Miller called for public comment. Mr. Buddy Whitfield, President of the Brandermill Community Association, spoke on the replacement of Clover Hill High School. He stated BCA's position remains that a new high school is essential and justified by our residents. The current facility is far below standards for a high school. He stated that the students who attend Clover Hill High School deserve an updated facility that affords them the quali ty education that they deserve. He requested that the Board follow through wi th commitments to build a. new Clover Hill High School. - Mr. Ron Hall expressed his concerns about the waste and abuse of tax dollars. He discussed his concerns about the abuse of Commonwealth funds and the contracting and construction of Cosby and Clover Hill High schools. He recommended that the Board fund an independent investigation and audit of this matter. Mrs. Humphrey returned to the meeting. Mr. Dick Guthrie stated Chesterfield County voters approved the 2004 bond and the Clover Hill High school replacement was specifically mentioned as a key reason to support the bond. He indicated that serious deficiencies not only impact the quality of education but also put students at risk. He reiterated that the new Clover Hill High School will serve the needs of Chesterfield County residents for decades to come. It is imperative that the Board of Supervisors honor its commitments to the county voters and proceed quickly to build a replacement for Clover Hill High School. .......,. Mrs. Laurie Newell, President of Exponents, a parent support group for the Math and Science program expressed their concerns that the Math/Science Program is currently the only special ty program in Chesterfield County that doesn't meet the county's own specifications for high schools. She stated that the Exponents support the building of the new high school to be completed by 2010 or before and urged the n7_':l.n? Board of Supervisors to approve the building of a new high school. As a parent, she urged the Board to support building a new Clover Hill High School on schedule. Mr. Miller excused himself from the meeting. Ms. Kathleen Martin urged the Board to approve the current CIP, including construction of the replacement Clover Hill High School. She expressed concerns relative to various inadequacies at Clover Hill High School, including the heating and air condi tioning system, limited parking, and electrical and lighting issues, and urged the Board not to reject the cIP and compromise the validity of the bond referendum process. Ms. Lynn Crump, a resident of the Bermuda District, requested that the Board provide allocations in the budget for land acquisition for parks and recreation opportunities. She stated it is important to ensure that the elderly population and children have access to recreational facilities. She further stated postponing land acquisition escalates costs and makes it increasingly difficult to purchase the land to provide necessary parks and recreation facilities for county citizens. Mr. Jason Livingston stated he supports the CIP, which includes replacing Clover Hill High School. He provided details of various issues necessitating the replacement of Clover Hill High School. He stated construction costs have increased, and they will not diminish over time. Mr. Miller returned to the meeting. Ms. Meredith Robinson, a resident of Brandermill, provided details of improvement in her math grades as a student when she moved from the old Midlothian High School to the new Midlothian High School, not because she had changed or the teachers had changed, but because of a change in environment. She expressed concerns that Clover Hill High School is a sub-standard facility and stated the residents have been very patient. She requested that the Board approve the Capital Improvement Program. Ms. Melinda Tanner stated in her opinion, a new Clover Hill High School would benefit all citizens in the county. She further stated many parents throughout the county have expressed great concern about the future of Clover Hill High School because they hope to send their children to the Math and Science High School at Clover Hill. She reminded the Board that a replacement high school would serve students throughout the county and would demonstrate the county's commitment to a quality education for all students. Mrs. Andrea Epps stressed the importance of providing facilities in the CIP to meet the Fire and EMS response time goal of six minutes. She inquired about what will happen to Swift Creek Middle School after Centerpointe opens. She stated she agrees with Ms. Crump regarding land acquisition for parks and recreation. Mr. Paul Georgiadias, representing the Virginia Boat Club, thanked Mr. Golden for the support that Parks and Recreation has provided to the club at the Robious Landing Park. He 07-303 n':l/?Q./n7 requested the Board's approval of a $12,000 grant to expand the boat house. He stated the Virginia Boat Club invested its own funds to construct the original dock and is willing to purchase materials for the club's volunteers to use for the expansion of the boat house in conjunction with the Parks and Recreation Department. Mr. Henry Holswade, a volunteer coach for the James River Crew Team, stated the sport became a varsity sport within James River High School last year. He requested the Board's approval of funds to expand the exciting boat house and -_ maybe down the road to build another boat house. Ms. Lisa Newell-Smith, a senior in the Math/Science Program at Clover Hill, stated she has been very impressed by the faculty, but very disappointed with the facility. She expressed concerns relative to loss of power and inadequate heating and air conditioning systems. She stated the longer the county waits to replace the school, the more expensive it will be. She further stated the students deserve a comfortable learning environment, which Clover Hill does not currently offer. She reminded the Board that the ci tizens voted in favor of this new school and requested their approval of the CIP. Mr. George Beadles suggested that the CIP include a la-year project list, rather than a five-year list. He stated any building that is 30 years old and was not built to be remodeled needs to be torn down, and Clover Hill High School certainly needs to be torn down and replaced. He noted the issue is not just Clover Hill, but every county high school. Mrs. Susan Gooch stated the replacement of Clover Hill High School is a concern for her family. She further stated she and her husband supported the 2002 bond referendum because of the replacement of Clover Hill High School and were excited that it passed. She stated they have been waiting patiently while their children attended overcrowded schools for the county to fulfill its promise to the taxpayers. She requested that the Board honor the 2004 bond referendum and fulfill the promise to replace Clover Hill High School by 2010. Mr. Miller stated he felt it necessary at this point to say that no one on the Board has suggested that the Board was not going to honor the bond referendum. He further stated the Board is going to support the replacement of Clover Hill High School in accordance with the vote. He stated the Board will be taking a look at the cost of the facility, which he thinks is a responsible posi tion for the Board to take. Mr. David Wheeler expressed concerns relative to the $90 million cost provided by Moseley Architects to replace Clover Hill High School. He stated from 1988 until now, the construction industry has only seen about a 35 percent increase, and he does not know how Moseley Archi tects can say that there will be a nearly 40 percent increase in construction costs from Cosby Hill School to Clover Hill High School. He further stated, if the process is followed with the architect into the bidding and the contract selection, then the high school that cost $65 million this year might cost $70-$75 million, but he does not see it n7_-::tnA ..." --- costing more than that. He stated he would be willing to sit down with the Board and review cost figures. There being no one else to address the issue, the public hearing was closed. (It is noted that this issue will be considered at the regularly scheduled Board meeting on April 11, 2007.) Mr. Miller requested a ten-minute recess. Reconvening: 16.I. TO CONSIDER THE FY200S PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT AND THE HOME INVESTMENT PARTNERSHIP ANNUAL PLAN Mr. Carmody stated this date and time has for a public hearing to consider the Communi ty Development Block Grant and the Partnership Annual Plan. been advertised FY2008 Proposed HOME Investment Mr. Miller called for public comment. Ms. Leisha LaRiviere, representing Richmond Habitat for Humanity, stated the organization has contributed considerably to the county's tax base. She requested the Board's complete support of a $184,000 grant by the Chesterfield CDBG home fund, noting that a generous donor has given the organization a parcel of land with sufficient space for seven-plus homes pending our results from a pending feasibility study. She stated full support of the request means that construction on the site can commence immediately versus delay for two to four years for fund raising activities. She further stated that, during a meeting with Mrs. Humphrey and Mr. Warren, she was asked to compile data regarding county fees paid by Richmond Habitat during their development work over the past 19 years. She stated the agency's staff conducted a 20-year audit for the 56 homes, and an average of $4,750 per house was paid to the county, for a total of $266,000. She requested that the Board consider waiving development fees for Richmond Habitat's single-family dwelling units. MS. Alice Tousignant, Director of Virginia Supportive Housing, stated the organization has been providing permanent housing with support services for homeless individuals in the greater Richmond area since 1988. She further stated the organization has served and housed Chesterfield County homeless residents and has received very little county support. She expressed concerns relative to waiting lists at all of the agency's current properties. She stated the organization is requesting $500,000 for a regional supportive housing project. She also provided details of a project to house seriously mental ill homeless residents and stated she appreciates Chesterfield County taking the lead on this project. Ms. Evelyn Tucker, member of Civic and Progressive Action Matoaca Magisterial District (CAPAMMD), stated she supports 07-305 n':l/?A/n7 a proposal to construct a hard-surfaced walking path around Ettrick Park. She further stated the estimated cost of the project is $140,000 to $160,000, and she has been informed that $100,000 was recommended for the proj ect. She requested that the Board fully fund the project as proposed by the Chief of Park Planning. She stated it is very dangerous to walk along the narrow streets in Ettrick with uneven shoulders. She provided the Board wi th a petition with more than 300 signatures in support of the project and requested the Board's approval of the hard-surface walking path. -,' Mrs. Ree Hart, Chairperson of the Jeff Davis Association's Redevelopment Committee, provided details of great things that are happening along the Jefferson Davis Corridor. She stated she was surprised that the association's request for an executive director was not listed among the projects to be funded, particularly after it was advertised in several newspapers as being fully funded. She further stated the association has partnered with the county and local businesses for over 14 years through the use of volunteers, but is now at the point where volunteers can no longer handle the projects, indicating that full-time staff is necessary for the future of the organization and the Jefferson Davis Corridor. She requested that the Board reconsider the Jeff Davis Association's request for an executive director. Mr. George Beadles stated Mr. Taylor does a good job with the CDBG process for funding of projects. He suggested that the contributions funded through the budget be handled using a similar process, where a proposal is made, forwarded to a committee, and then to the County Administrator. ~ Mrs. Candice Street requested that the Board consider Virginia Supportive Housing's Richmond Metro Efficiency Apartments funding request. She stated she worked with this group in the Tidewater area to acquire CDBG funding, which leveraged more than $4.4 million in federal funding, indicating that the Richmond Metro Efficiency Apartment project would do the same thing. She further stated no operating funds would be required from the localities because this is permanent supportive housing and the rent subsidies pay for the operation. She requested that the Board consider the residents of Chesterfield County who are waiting for this service. There being no one else to address the issue, the public hearing was closed. (It is noted the issue will be considered at the regularly scheduled Boa:r:d meeting on April 11, 2007.) 16.J. TO CONSIDER THE FY200S PROPOSED BIENNIAL FINANCIAL PLAN - Mr. Carmody stated this date and time has for a public hearing to consider the Biennial Financial Plan. been advertised FY2008 proposed Mr. Miller called for public comment. 07-306 Mr. Dale Bradshaw, representing Colonial Heights Food Pantry, which serves citizens in the zip code of 23834, stated the organization grew out of the concern for hunger and meeting the basic needs of people. He further stated the organization currently operates out of a 2,000 square foot facility and is running out of space. He requested the Board's support of the organization's funding request, primarily because they are providing valuable services to the citizens of Chesterfield County. Ms. Ruth Chappell stated the Colonial Heights Food Pantry served over 3,400 clients with 60 volunteers during the month of January. She further stated physicians have offered to help with the care of the organization's members. She stated the organization operates strictly with donations and volunteers. She provided the Board with information regarding the organization. Mrs. Debbie Leidheiser, Executive Director of the Life Long Learning Institute (LLI), stated the institute provides education classes for adults age 50 and over in Chesterfield and has expanded its program to five days a week. She further stated membership fees were reduced with the county's contribution last year and requested the Board's support of a $33,000 donation again this year to help keep membership fees low and to assist with operating expenses and scholarships. Mrs. Annabel 1 Lewis stated she was a member of Senior Center, which joined the Life Long Learning in 2006, with the help of Becky Dickson and Diane to offer a broad range of education and opportuni ties for seniors. She thanked the Board support and invited them to come and see the population that is served. Richmond Institute Peterson, fitness for its senior Mrs. Bonnie Dalrypeli, a member of the Life Long learning Institute for three years, thanked the Board for its past support and stated she hopes the Board will continue to support the agency. Ms. Courtney Lewis, representing Resources for Independent Living, stated the agency provides services for people with physical and sensory disabilities. She thanked the Board for its continued financial support. Ms. Eleanor Fisher stated Resources for Independent Living helped her to establish many goals she had in her life. She urged the Board to continue to support Resources for Independent Living because they are making a big difference in many lives. Ms. Stephanie Jackson stated Resources for Independent Li ving has helped her to regroup and put her 1 i f e back together. She requested that the Board continue to support the Resources for Independent Living in Chesterfield County. Mr. Oscar Turner stated he lives in his own apartment and has a full time job because of the services he receives to help him be more independent. He further stated one of his goals is to get his drivers license, and Independent Living is helping him to meet his goals. He requested that the 07-307 Board consider increasing the funding so the agency can continue to help people become more independent. Ms. Carol Holmquist, Executive Director of the READ Center, thanked the Board for the support they have provided to the organization over the years and requested the Board's continued support. She stated the agency serves about 350 people, 100 of which are Chesterfield County residents. She thanked the Board for the opportunity to work ln Chesterfield and to provide services to county residents. '- Mrs. Mildred Bell, representing Meals on Wheels, stated the organization delivered more than 25,000 meals in Chesterfield last year, which represents a 12% increase over FY04 - FY05. She further stated the organization currently serves 100 homebound neighbors in Chesterfield, and that number is anticipated to grow. She expressed Slncere appreciation, on behalf of the 500 volunteers, for the Board's recommended funding of $18,000 for meals on Wheels to provide meals to those in need. Mrs. Humphrey stated this is Mr. Ramsey's 35th budget public hearing, which is an extraordinary amount of dedication to the county. Mrs. Tricia Wolf, Director of the Shepherd's Center, stated the organization allows seniors to volunteer to help other seniors to stay independent and remain in their homes as long as possible. She further stated the organization provides free transportation to medical appointments, for grocery shopping and for pharmaceutical pick up, and also has a serViCE! of retired professionals who perform handy man services. She thanked the Board for its past support and -...-' stated the organization is growing dramatically. Mrs. Joey Behne stated he has been driving for the Shepherd's Center for five years, and it is the most amazing thing he has ever done. He thanked the Board for supporting the agency, indicating that it is a valuable service. Mrs. Mildred Daffron stated there are many retired citizens who live alone on a fixed income who need assistance getting to doctors appointments or to the market. She further stated the Shepherd's Center is a guardian angel for these people. She requested the Board's financial support of citizens in their sunset years. Mr. Jim Trapodi provided details of the assistance provided to his dad by the Shepherd's Center. He expressed gratitude to the Board for supporting the organization. Mr. Mike Stevens, a Tai -chi ins tructor at the Shepherd's Center, statE~d the classes have been helpful, as more and more people are beginning to attend. He further stated this is an opportunity to give back to all of these people and to see the enthusiasm and energy they put out just to come to classes. .....", Mr. Sam MoffE!tt thanked the Board for its continuing support and stated he is a true believer of the Shepherd's Center. He further stated he has experienced the receiving end and the gratitude of the citizens who have used this facility, n"7_,:>no indicating that it lS truly a win-win situation in terms of quality of life. Mr. Elton Beverly stated he has been involved with many volunteer projects over a period of years and cannot think of anything more worthy of the Board's support than the Shepherd's Center. He further stated the Chesterfield Planning Department's statistics indicated that the senior population will grow 62% by the year 2010. He requested the Board's support of $25,000 for the Shepherd's Center because the program is expanding. Mr. Pete Svoboda, representing the Chesterfield Professional Firefighters Association, commended the Board on maintaining the resources that facilitate delivery of vital services. He expressed concerns relative to the issue of salary compression, stating salary issues continue to challenge the county and pay disparities can be found in the pay scales. He requested that the budget be amended to reflect a scale analysis and also a progressive salary system to eliminate salary compression. He further requested that the Board amend the eligibility age for retiree healthcare from age 55 to 50 for all employees and suggested that the county explore some type of retiree medical trust account to provide the employees a mechanism to save for their retirement health costs. Mr. Miller excused himself from the meeting. Ms. Kathryne Geranios, President of the Friends of the Chesterfield County Public Library, thanked the Board for its support of positive library operations and facility development, especially the bond project. She stated, together with Library staff, the Friends have provided support for library programming, collection and some equipment and furnishings, mainly through fund raising events. She further stated, as library users, the Friends personally know many of the large number of county residents who use the library and its resources and the impact on education, literacy, personal growth, as well as personal enlightenment and entertainment. Mr. Fred Demey expressed concerns relative to substantial budget increases over the last several years. He stated it costs over $9,800 per year to educate a child in Chesterfield, indicating that this costs rivals many private schools' costs. He expressed concerns relative to the 58 percent increase in the cost of replacing Clover Hill High School due to the lack of proj ect oversight and contract management. He stated a $95 million school is not needed when a $65-$70 million school will work very well. He also expressed concerns relative to rapid overbuilding in virtually non-existent land use plans. He stated the ci tizens are looking to the Board to make the necessary decisions to control the excessively expensive budget that is running at two to three times the rate of inflation. Ms. Lois Stanton, President of the Chesterfield Education Association, stated providing adequate school funding is necessary to maintain reasonable pupil/teacher ratios; replace obsolete technology; provide safe, secure and attractive buildings; pay competitive salaries; fund the requirements of federal and state legislation; and afford 07-309 ^-"to I........ '^P"I . adequate instructional supplies. She stated the county's per pupil expenditure in recent years has been among the lowest in the state. She further stated reduction of the tax rate directly impacts the school system. She stated there are pressing needs reflected in the School Board's budget, as well as needs that are not funded by the proposal. She expressed concerns that a continued inclination '::'0 lower tax rates may create more expense for taxpayers in the long run. She stated competitive salaries are necessary to attract and retain quality teachers. She also expressE:?d concerns relative to unfunded transportation__ and maintenance needs. Mr. Miller returned to the meeting. Mr. Alex Pettigrew, representing the CARES, Incorporated Board of Directors, provided details of services provided by the shelter last year to the residents of Chesterfield County. He encouraged the Board to support CARES' $15,000 request to cover increased operating expenses. Mr. Warren excused himself from the meeting. Mr. Tim Brock, a member of the Board of Directors of CARES, Incorporated, stated he and his family have volunteered at the CARES shelter for the past 12 years and has seen firsthand what the organization has done over the years with little resources. He requested the Board's support of CARES' $15,000 request to help families minimize the time they spend being homeless and develop the tools they need to become stable.. Mr. George Peyton, representing the Retail Merchants ......"",., Association, requested that the Board consider a reduction in the tax rate for retailers. He stated 95 percent of the retailers have $3.5 million or less in gross receipts, and providing tax relief for these businesses would be a good investment and support the vi tali ty of independently owned and operated retailers who support the county in many different ways. Mr. Jon Lugbill, representing the Metropolitan Richmond Sports Backers, provided details of the economic impact to the county of the sporting events supported by the organization. He stated the organization's strategic plan includes additional events in the county, with strong support from the local hotel community to grow sports tourism. He stated the organization looks forward to working with the county with expanded funding to generate more revenue for the county. Mrs. Humphrey excused herself from the meeting. Mrs. Beverly Perdue Jennings thanked the Board for its past support of the Arts and Cultural Funding Consortium. She stated the most important goal of the organization is to increase services to the community, and this can only be accomplished through increased funding from localities. She provided details of the various facilities that make up the consortium and requested the Board's support of the organization's $100,000 funding request. ----~ Mr. Warren returned to the meeting. n7_':t1n Mr. Bill Hamilton, representing the virginia Opera, provided details of the organization's in-school opera education programs. He stated approximately 13,000 county citizens were exposed to opera in the 2006-2007 school year and stated there is no data that will measure the direct results of student participation in opera education. Mr. Tyler Craddock, representing the Home Building Association of Richmond, stated he supports the proposed budget. He stated the organization is specifically reserving comment on the new planning positions until they see the extent of any planning fee increases. He further stated the organization is especially supportive of the efforts to begin setting aside real estate property tax revenues for transportation improvements, indicating that this is the right thing to do. He stated many local government policies have a direct result on real estate assessments, indicating that cash proffers, architectural proffers, tap fees and other fees, along with the time cost involved in the length of time it takes to get zoning and plans approved raises the cost of new housing, and in doing so, raises the cost of overall assessments. He encouraged the Board to examine In totality county policies and ordinances affecting housing with an eye toward finding areas where changes can be made that marginally lower the cost of housing and help with rising assessments. Mr. Bill Hastings, a resident of Matoaca District, stated he supports the $0.99 tax rate to partially offset dramatically increased assessments, indicating that, in his opinion, county services can be maintained at the proper level at that rate. He further stated salaries and benefits should be competitive with surrounding municipalities. He expressed concerns relative to the number of vacancies in the police Department and stated, in his opinion, retirement benefits for police officers and firefighters should be addressed. He stated he hopes that the Board will take a serious look at the retirement multiplier that was recently adopted by the General Assembly as it considers available funding in the near future. He further stated he believes a hardened surface walking trail at Ettrick Park should be a priority for the senior citizens in the community. Ms. Brenda Stewart expressed concerns relative to the 11.5 percent increase over last year's budget, indicating that that level of increase is not sustainable. She further expressed concerns relative to failing to acknowledge and correct mistakes and excesses. She stated the county has not audited the hundreds of millions of dollars in capi tal expenditures for schools since a limited look in 1996. She further stated school expenditures should be audited annually. She expressed concerns relative to varlOUS increases in the School Board's budget. She stated, in her opinion, police officers are the most underpaid for the services they render. Mr. Bill Girvin, representing the Chesterfield Business Council, stated the council strongly believes transportation funding should remain the responsibility of the state. He stated given the failure of the state to address some of the county's most critical transportation needs, the council supports the general concept of Chesterfield County's 07-311 n~/,)O/n.., initiatives to address the most critical road needs. He stated the council favors the use of a broad base tax source, however regarding the county's proposal to use the BPOL tax, the council believes it will impact the county's economic well-being and quali ty of life. He stated the council favors the economic development incentive fund that can be used to attract new businesses into the county. Mr. Girvin stated that based on current available information, the council is not able to support the proposed application of BPOL revenues for transportation improvements. He stated the council will be ready and willing to continue to work ...-. with the county to address transportation challenges. Mrs. Donna Link, representing Chesterfield County and Colonial Hei9hts Christmas Mother Program, thanked the Board for past financial support. She stated their purpose is to see that no child be without new clothing and toys on Christmas morning and that no one in the county be without food. She stated they dedicate themselves to those in need and appreciates the support of the Board. There being no one else to address the issue, the public hearing was closed. (It is noted that this issue will be considered at the regularly scheduled Board meeting on April 11, 2007.) 17 . FIFTEEN-,MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS No one had requested to address the Board at this time. ......" 18 . ADJOURNMENT On motion Mr. Sowder seconded Mr. Miller the Board adjourned at 10:51 p.m. until April 11, 2007 at 3:00 p.m. Ayes: Miller, Humphrey, King, Sowder, and Warren. Nays: None. ,~g.~ Lane B. Ramsey County Administrator ....."" 07-312