12-08-1982 Packet (2)
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COUNTY ADMINISTFATOR'S COMMENTS
l~~NTRODUCE NEW COUNTY ATTORNEY
2. INTRODUCE NEW CHAIID1AN OF THE COMMUNITY SERVICES BOARD -
DR. CLINTON W. PETTUS (~)
3. ADJOURN TO SPECIAL ORGANIZATIONAL MEETING IN JANUARY
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CHESTERFIELD
COUNTY
CHESTERFIELD, VIRGINIA 23832
MEMO
TO Richard L. Hedrick, County Administrator
FROM Robert Masden, Director, Human Services /~
DATE December 3, 1982
SUBJECT Election of Chairman/Community Services Board
On Thursday, November 18, 1982, thE~ Community Services Board
elected Dr. Clinton W. Pettus as its chairman for calendar
year 1983.
Dr. Pettus is currently an Associate Professor and Chairman
of the Department of Psychology at Virginia State University.
With your permission I would like for Dr. Lowe to present Dr.
Pettus to the Board of Supervisors at the meeting on December
8, 1982.
/jrg
cc Dr. Burt Lowe, Director, Mental Health/Mental Retardation
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CHESTERFIELD COUNTY
BOARD OF SUPEF:VI SORS
AGENDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
3. A.
SUBJECT: Resolution Recognizing Mildred C. Mann Upon Her Retirement
COUNTY ADMINISTRATOR'S COMMENTS:
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SUMMARY OF INFORMATION:
Whereas, Mildred C. Mann w~ll retire from the Chesterfield County Personnel
Department effective January 1, 1983; and
Whereas, Mrs. Mann provided over 11 years of quality service to the Chesterfield
County Government~ and
Whereas, Chesterfield County and the Board of Supervisors will miss Mrs. Mann's
diligent service.
Now, Therefore, Be It Resolved, that this Board publicly recognizes Mrs. Mann
and extends on behalf of its members and the citizens of Chesterfield County their
appreciation for her many years of service to the County.
And, Be It Further Resolved, that a copy of this Resolution be presented to
Mrs. Mann and that this Resolution be permanently recorded among the papers of
this Board of Supervisors of Chesterfield County, Virginia.
ATTACHMENTS: YES 0
NO ~
PREPARED B~
Robert B. Galusha
Personnel Director
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SIGNATURE:
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COUNTY ADMINISTRATOR
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CHESTERFIELD COUNTY
BOARD OF SUPEF:Vl SORS
AGENDA
MEETING DATE: December 8, 1982
3.B.
ITEM NUMBER:
SUBJECT: Resolution Recognizing James C. Falconer Upon His Retirement
COUNTY ADMINISTRATOR'S COMMENTS:
7~0;~
SUMMARY OF INFORMATION:
Whereas, James C. Falconer will retire from the position of County Assessor
effective January 1, 1983;
Whereas, Mr. Falconer provided 23 years of quality service to the citizens of
Chesterfield County: and
Whereas, Mr. Falconer is respected by his peers as being one of the best
County Assessors in the Commonwealth of Virginia; and
Whereas, Chesterfield County and the Board of Supervisors will sorely miss
Mr. Falconer's diligent service;
Now, Therefore, Be It R2solved, that this Board publicly recognizes Mr.
Falconer and extends on behalf of its members and the citizens of Chesterfield
County their appreciation for his many years of service to the County.
And, Be It Further Resolved, that a copy of this Resolution be presented to
Mr. Falconer and that this Resolution be permanently recorded among the papers
of this Board of Supervisors of Chesterfield County, Virginia.
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A plaque will be presented to Mr. Falconer from the Board at the open
house to be held in his honor on December 30th between 3:00 and 4: 0 p.m.
PREPARED
ATTACHMENTS: YES 0
NO~
SIGNATURE:
CO~DMIN1STRATOR
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CHESTERFIELD COUNTY
BOARD OF SUPEFi:VI SORS
AGENDA
MEETING DATE: December 8, 1982
3.e.
ITEM NUMBER:
SUBJECT: Resolution Recognizing Robert A. Painter Upon His Retirement
COUNTY ADMINISTRATOR'S COMMENTS:
?~~
SUMMARY OF INFORMATION:
Whereas, Robert A. Painter will retire from the position of Utilities Director
effective Janua~y 1, 1983; and
Whereas, Mr. Painter ~rovided over 26 years of quality service to the citizens
of Chesterfield; and
Whereas, Mr. Painter has directed the planning and installation of the County's
water and sewer system during a period of unprecedented growth; and
Whereas, Chesterfield County and the Board of Supervisors will sorely miss l'1r.
Painter's insight, direction and leadership.
Now, Therefore, Be It Resolved, that this Board publicly recognizes Mr. Painter
and extends on behalf of its members and the citizens of Chesterfield County their
appreciation for his many years of service to the County.
And, Be It Further Resolved, that a copy of this Resolution be presented to
Mr. Painter and that this Resolution be permanently recorded among the papers of
this Beard of Supervisors of Chesterfield County, Virginia.
A plaque will be presented to Mr. Painter from the Board at the dinner
scheduled for December 11, 1982 at Bellwood.
PREPARED @~~
Robert B. Galusha
Personnel Director
ATTACHMENTS: YES 0
NO ~
SIGNATURE:
~TY ADMINISTRATOR
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CHESTERFI ELD COUNTY
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BOARD OF SUPE RVI SORS
AGE NDA
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MEETING DATE:
December 8, 1982
ITEM NUMBER:
4.
SUBJECT:
Chesterfield County History Book
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Staff has been approached by representatives of the County Museum Committee
requesting County participation in the writing of a County history book.
The proposal is for Mr. Richard 1. Jones to be commissioned to write a
history of Chesterfield County with index containing not less than 175,000
words. The total cost of said history book is $50,000, with payments based
on completion scheduled over a period of one and one-half years. The
Museum Committee has indicated that the requested funds can be repaid from
the sale of the book.
Should the Board be interested in approving this request, there are two
(2) options:
1. Contract directly with Nr. Richard 1. Jones for the effort;
2. Donate the requested funds to the Museum Committee and have them contract
with Mr. Richard L. Jones to write a County history book.
Staff recommends, should the Board see fit to approve this project, that option
2 be selected. Staff feels that since this is a Museum Committee request, that
they should manage the project with no County involvement.
As the Board is aware, we are completing an architectural history of the County,
written by Mr. Jeffrey O'Dell, estimated for printing in February 1983. That
effort, which deals primarily with structures and sites, has been underway
for many years and will be m;]rketed by the County's Heritage Commission. This
proposal is not a duplication of the existing effort as the focus is on different
(Continued next page) ~
ATTACHMENTS: YES 0 NO Q;Y
SIGNAT URE :
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. COUNTY ADMINISTRATOR
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Agenda Item - County History Book
Page Two
aspects of the history of the County.
Representatives of the Museum Committee will appear before the Board to
present their request.
PREPARED BY:
()
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Director
Community Development
BUDGET & ACCOUNTING COMMENTS:
If the Board of Supervisors approves this request, an appropriation should
be made from the Contingency Account to the Museum Committee Donation Account.
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Lane B. Ramsey, irector
Budget & Accounting Department
THIS AGREE:.1ENT, ~1ade this ___________ day of June, 1982, by
and between COUNTY OF CHESTERFIELD, VIHGINIA, Acting herein by its duly
authorized agents, namely, RICHARD L. HEDRICK, County Administrator, and
JOSEPH C. HILLIER, party of the first part, and RICHARD 1.. <TONES, Author,
party of the second part,
WHEREAS, The Board of Supervi sors has authori zed or con:unissioned
a book to be written on the history of Chesterfield County, Virgini.a, and
Richard L. Jones, Author, has agreed tcWrite said History for the con-
sideration of $50,000.00.
NOW, THEREFORE, T HIS AGREE ~1E;\'T WIT NESSET H:
L That Richard L. Jones agrees to IJrite a History of Chesterfield
COlmty, Virginia, with index, the same to eontain not less the 175,000 words,
and which said H.istory shall be suitable for printing.
2. All property rights in the manuscrirt and book are to belong
to the County of Chesterfi eId, Vi rgini a.
3. Time of completion - The manuscript "vith index, shall be
completed July 31, 1984; provided, h:nrlever, that an extension may be granted
by mutual agreement.
4. Payment by the County of Chesterfield shall be as follows:
A) 1/3 ",hen manuscript covering the period up to 1865
has been completed and delivered to Joseph C. Hillier,
Chairman of the Chest'3rfield County Museum Committee,
or his successor, or Hichard Hedrick.
B) 1/3 when t he balance of t he book manuscri pt has been
completed and delivered to Joseph C. Hillier, Chair-
man of the Chesterfield County Museum Committe, or
his successor, or Ri chard Hedrick.
c) 1/6 when the index has been completed and delivered
to ,Joseph C. Hillier, Chairman of the Chesterfield
County !'luseum Committee, or his successor, or Richard
Hedri ck.
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L) .'hce" ','. nLen-; ";'J rp)ofs been cor-
rected and index made to (:ooform to gal1e,V proofs for
printing.
5. Author shall suggest prIOt.OS and maps for the book, but Chester-
field County Museum Committee shall haVE' final approval as to the deletion
or addition of photos and the drafting of captions for same.
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6. Chesterfie.1d County ~{usellm Committee may make deletions and/or
additions to the manuscript on a topic by topic basis.
7. Author agrees to pay all expenses in connection with the pre-
paration of manuscript. The County of Chesterfi.eld will pay only the costs
of printing the book when and if the said book j sprinted, '>"Thich decision shall
be made solely by the County of Chesterfield.
8. ~fanllscript shall be submitted on type~'I!'it,ten pages with two
copies.
IJITNESS the following signatures and seals:
COUNTY OF CHESTERFIELD, IlIRGINIA
B;y:_
Ri chard L. Hedrick, County Administrato
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:T;~ph C:Ililli er
Richard L. Jon;s, Author
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CHESTERFI ELD COUNTY
BOARD OF SUPERVI SORS
AGE NDA
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MEETING DATE: December 8, 1982
ITEM NUMBER:
5.
SUBJECT: Presentation of 1981-82 Audit
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The staff has reviewed the 1981-82 audit report with the
Audit Committee and will make a brief presentation to the
Board of Supervisors at this Board meeting.
PREPARED BY: .
ATTACHMENTS: YES 0
NO ~
SIGNATURE:
~TY ~DMINISTRATOR
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CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGENDA
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MEETING DATE:
December 8, 1982
ITEM NUMBER:
h
SUBJECT:
State Health Department Sewage Regulations
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Board of Supervisors of Prince George County has requested that
the Chesterfield County Board of Supervisors adopt the following
resolution relating to regulations recently adopted by the State
Health Department relating to sewage handling and disposal:
WHEREAS the proposed sewage handling and disposal regulations took
effect on November 1, 1982, by authority of the State of Virginia
Commission on Health; and
WHEREAS the proposed regulations will drastically change the well
boring methods allowed in Virginia; and
WHEREAS the proposed regulations outline several questionable practices
in the development of wells that can drastically change the well boring
industry in our area; and
WHEREAS well borers throughout the area are unanimously opposed to
the new regulations based on the opinion that specifications required
by these regulations are unrealistic and unattainable; and
WHEREAS the health and safety of County residents will not necessarily
be improved or advanced by the proposed regulations; and
PREPARED By</?~7~
ATTACHMENTS: YES m
NO cr
SIGNAT URE:
~TY ADMINISTRATOR
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State TIealth Department ewage Regulations
December 8, 1982
Page :d
WHEREAS it is evident that the proposed regulations will
drastically increase the cost of wells and installation
of individual sanitary septic systems in our area; and
WHEREAS added administrative burdens required by these
regulations will overtax local health departments, thereby
reducing their effectiveness and availability for field
inspections; and
WHEREAS institution of these new regulations in a
depressed economic climate will further hinder the depressed
state of housing construction and move home ownership out of
the reach of many young people currently struggling to buy
their first home;
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors
of the County of Chesterfield this 24th day of November, 1982,
that it requests that the General Assembly take action during
its 1983 Session to revise the sewage handling and disposal
regulations that are effective November 1, 1982; and
BE IT FURTHER RESOLVED that these proposed regulations be
examined by the General Assembly to determine their practicality,
effectiveness, impact on local health agencies and the financial
effect that these regulations will have on landowners and the
local governments that must fund health department operations.
A delegation of well builders will be present to discuss this
matter with the Board.
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BOARD OF SUPERVISORS
E. MERLIN O'NEILL,CHAIRMAN
MATOACA DISTRICT
JOAN GI RONE,VICE CHAIRMAN
MIDLOTHIAN DISTRICT
C.L. BOOKMAN
CLOYt:R HILL DISTRICT
HARRY G. DANIEL
DALE D'STRICT
R. GARLAND DODD
BERMUDA DISTRICT
CHESTERFIELD COUNTY
CHESTERFIELD, VIRGINIA 23832
TO
The Honorable Members of the Board of Supervisors
Robert L. Masden, Director of Human Services el~\
December 8, 1982
FROM
DATE
SUBJECT:
Water and Sewage Regulations
The attached resolution was recently adopted by the Prince George
County Board of Supervisors. They have asked that you also
adopt the same resolution.
On October 28, 1982, I attended a meeting called by well drillers
from Chesterfield and surrounding counties with representatives
of the State Health Department. The principal questions raised
by the well drillers were:
1. Lack of communication on regulation developments.
2. Too much complicated paperwork.
3. Twenty foot grouting requirement around shallow (bored) wells
which eliminates very shallow wells and increases costs.
The Health Department responded quite positively to each of the
above issues.
1. Communications - The Department explained the lengthly process
including 16 public hearings by the Department and 8 public
hearings by joint legislative committees. The Department
insisted they were in constant communication with the well
driller's professional association.
2. Too much paperwork - The Department insisted that the
paperwork load is principally upon the local Health Departments
and not the well drillers or the public. New requirements are
designated to provide complete documentation for appeal
procedures by unsatisfied applicants.
3. Grouting to a depth of 20 feet around shallow wells is
designed to prevent opening of very shallow wells (within
20 feet of the surface). Research conducted by VPI has in-
dicated that water within that distance of the surface has a
high potential for contamination by pesticides, septic systems
and other ground contaminants.
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The Honorable Members the Board of Supervisors
November 24, 1982
Page 2
I believe the procedures used to develop the regulations and the
regulations are basically very sound. Extremely shallow wells
improperly grouted can be dangerous to the public health. The
engineers from the State Health Department demonstrated several
relatively inexpensive alternatives for grouting to a depth of
20 feet. Although the drillers contended that it would
increase costs, I do not think it will be substantial.
I would suggest writing Prince George a letter and advising
that we have the matter under consideration. Inasmuch as the
regulations become effective December 1, 1982, this may be an
exercise in futility. Finally, the regulations provide
flexibility and discretion on the part of our local health
department to deal with each case to avoid absurd results, i.e.
to allow less grouting where it is reasonably safe from ground
contamination.
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732.2742
1607A EAST WASHINGTON S mEET
PE"'ERSBURG. VIRGINIA 2~'~'?
NovemoeJt. 17, 1982
To : The 80~d of Supe~vi~o~~ of Oinw~dnUe Count~
The home 8uU.delZ4 1l440ciai:ion of Sou;tlv.Jide Vi~9i-nia by action of ~t4 /Joa>'
of D~~ecf..oll~, a1:. the Novgnbe~ 16th meetinf), ~e~peci:.r.u.U..y ~eq,u.e~t ;{haf. :the
BOG./ld of 5upeJt.vL101l~ mak.e GJ1~ effo~:t it deem p~ud"nt to have :the New Sell;
liandJ..inr; and Oi4pO~ai.. 'P.er;uJ..a1:.ion~ ~(J~cinded, de-Lafled, O/l. modA.-f-.l~ed.
The addi...1:.ionai.. co~t of. $700.00 1:.0 $2.000. 00 w~il add bUAden~ to p~(Mpecb 1/('
home bU!le~4 O/l. home O/lJne~/J wlw mail need a new /J!f/JA.em, at a i:.i...me of. econom!:c
C/1.,'-4A.A.
The J.:i.me con4u.med ~n :.the f.i.e-Ld and of.f..i.ce b~ addi...tiona-L pape~ WOIlk. wi-L-L
CfllM(' ,conf.UA~on and de-La!J- .in c-'..tL1.i..ng. and occupanql of. IWU/Je a4 much a4
30 day~ Oil -Lonr;ell.
lhe home buUdi...nf) i.ndlM.t/u) ha4 /Juffe~ed tllemendoUA h(J/1.d/Jhi.p~ fall ~el/e~ai..
ij('O:Z..1 and :tlte/Je lle.9-uJ..at.i_orw wU-L adve/1.~e).I/. e/lect. OWl indUAt~!J'
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AN INFORMED BU'LDER... IS It. 'ET'TE~ 'UU,DEIt
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Ql:onnfn of P i ll\\li~?rir
pin\\lillbir,l1ir{\inia 23841
BO"RD 01' SUPERVISOR.
O. .0 BE:NNETT. JII.
A. 8. CLAY
.... I. HARGRAVE. JII.
C. E:. flO/l1 Jlll.ON. J~
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STIVE WlllrR
Vlcr.CHAH:~"H
W. C. KNOTT
C.OU"TY AOWINI."U.lO"
November 19, 1982
The Honorable Charles S. Robb
Governor
Commonwealth of Virginia
Richmond, Virginia 23219
Dear Governor Robb:
Attached is a resolution adopted by the Board
of Supervisors at its regular meeting on November
17, 1982 stating its position on the sewage handling
and disposal regulations issued by the Virginia De-.
partment of Health, effective November 1, 1982.
The members of the Board of Supervisors have
met on several occasions with the well diggers, in-
stallers of septic tanks, and r~presentatives of
the local and state health departments. The position
expressed in the resolution was taken only after a
thorough understanding of the problems. Actual cases
clearly reveal the severity of the problems.
Immediate action is needed to relieve the unneces-
sary financial burden that these regulations will bring
to bear upon the citizens of Virginia. Your favorable
consideration is urgently requested and will be greatly
appreciated. If additional information is needed, I
will -be most happy to comply with your request.
W.C. Knott
County Administrator
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Mr.
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v-Mr.
Mr.
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ctnunty nf Dhuuillbtr
Honorable Richard J. Holland
Honorable Eva F. Scott
Honorable R. Beasley Jones
Honorable Lewis W. Parker, Jr.
James B. Kenley, M.D., Commissioner
Robert B. Straube, M.D., Ass't. Commissioner
J.R. Tietjen, M.D., Health Director
Michael J. Bogese, Jr., Homebuilders Assoc.
Allan Mitchell
Ted Baxter
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(fount!! of }Jin\uillllil'
Pinwiilbil",llir!linia 23841
BOARD OF SUPERVISORS
G. S. BENNETI'. JIl.
A. S. CLAY
Iol. I. HARGRAVE. JR.
G. f:. fH,)BE'nISON. fA
CU...IR....AH
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VI(....(:HAIH...AN
W. C. KNOTT
COUNTY AOMINI'YA:ATOfll
VIRGINIA: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS HELO
IN THE BOARD MEETING ROOM OF THE ADMINISTRATION BUILDING,
DINWIDDIE, VIRGINIA ON THE 17TH DAY OF NOVEMBER, 1982
AT 8:00 P.M.
PRE S E NT: ALL M Ef1 B E R S
IN RE: SEWAGE HANDLING AND DISPOSAL REGULATIONS
Upon motion of Mr. Weber, seconded by Mr. Clay, Mr.
Weber, Mr. Clay, Mr. Hargrave, Mr. Bennett, Mr. Robertson voting
lIayell, the following resolution was adopted:
WHEREAS, the Board of Supervisors has received many
complaints concerning the sewage handling and disposal regulations
effective November 1, 1982, issued by the Department of Health;
and
WHEREAS, because these complaints were many and varied,
the Board of Supervisors held a meeting on October 26, 1982, where
the well diggers and septic system installers presented their pro-
blems and stated their complaints, and where representatives of
the Department of Health responded; and
WHEREAS, during this meeting, it was quite evident
that these regulations needed further study; that although designed
to further protect the health and safety of the consumer, it was
forcing a tremendous increase in the cost of a well and a septic system;
and some of these specifications required are unrealistic and
unattainable; and
WHEREAS, as a result of this meeting, the State Board
of Health has issued official interpretations that address many
of the problems and complaints about these regulations; and
WHEREAS, the Board of Supervisors appreciates this
effort by the State Board of Health and has the feeling that even-
tually these problems and complaints could be rectified; and
JJ R {:} FT
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~JHEREAS, after further discussions vJith the well difJqE'tS
and septic system installers, the Board of Supervisors is of the
opinion because of the tremendous increase in cost to the COnSUn10r
and the i n ere a s e i n the i n v est men t 0 f t he pro vi de r, i rn m e d i ate it': tl 0 [\
should be taken to suspend the implementation of these regulations~
NOW THEREFORE BE IT RESOLVED by the Board of Supervisors
of Dinwiddie County, Virginia, that the Governor of the Commonwe,llth
of Virginia is hereby requested to immediately suspend the imple-
mentation of the sewage handling and disposal regulations pendinq
further review; and
BE IT FURTHER RESOLVED by the Board of Supervisors of
Dinwiddie County, Virginia that during this period, the State Board
of Health is hereby requested to modify and/or eliminate those
provisions that have provided questionable results.
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COUNTY OF PRINCE GEORGE
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OFFICE OF THI!
COUNTY AD..INISTRATOR
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November 11, 1982
BO"RD OF SUPERVISORS
S....UII. L. BLAND
E. W. BURROW
H....R" G. KING
HEN"" D. P~,RKER. J...
H. W. W'Ll.I.....S. J...
Mr. W. C. Knott
County Administrator
P.O. Drawer 70
Dinwiddie, 'v. 23841
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During its regular meeti~g on November 9th, our Board
-'of Supervisors adopted a resolution requesting that the 1983
Session of. the General Assembly: review the Se~age Eandling
and Disposal Regulations that became effective November 1st.
,Our Board wa~ concerned about the' added ad~inistrative
duties that would be. placed on local Health D~partments, the
additional cos~ for wells and septic systems that the new
regulations would necessitate and the impracticality of
several of, tbe design requirements specified in the new
regulations.
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The State He.alth Department made little attempt to
involve 10c~1 ~fficials in the development of these regula-
tions; and, in fact, instructed loca~ Health Offi~ials in
our area not to discuss the proposed regulations until they
were adopted. ite appears that these regulations were never
thoroug~ly reviewed by the General Assembly pr~or to approval
by the State Health Commission. As you know, the Virginia
As~ociation ot Counties, during its annual meeting on
,November 7th. 8th and 9th adopted a Legislative Resolution
urging the 1983 General Assembly to thoroughly review.these
'new ~ewage H~ndling and Dispos~1 Regulations and make any .
revisions ~hat are deemed appropriate. Our Board of Super-
uisor.s is requesting that your Board consider adopting a
similar resolution that will request your State Legislators,
to supp~rt i thcirough review by the General Assembly and
make all changes that are necessary. Working together, we
can hopefully see those changes that are ~ritical to an
effective administration of health laws in the State of
Virginia.
fj~
John G. ines, Jr.
County Administrator
JGK: sj s
cc: R-82-166
P. O. BOX IU'. PRINCE GEORGE, VIRGINIA 23875 I AREA CODE 80" 732.881.
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Board of Supervisors
County of Priuc~ George
Prince Ceorge, Vir~inia
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Resolutlon
At ~ regular meeting of the Board of Supervisors
of the County of Prince George'held in, the General
,District Courtr9om 9f the County of Prince George on
the 9th ,day of Noveobcr, 1982:
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Present:., ','
Vote: '
H~ W. Williams~ Jr.~ Chairman
Harry'G~ King, Vice Chairman
Samuel L. Blan'd
E. W. Burrow
Henry D~' ~a,r;ker, Jr.
,Yea
Yea
Yea
,Yea
Yea
. "
, ,
-------------------------------------------------------
.. ,On ',motion, of .'Hr.' Parker, which carried' unanimously,~
the following -resolution was adopted: " ,..., "
I
.. - . .. ,.
'-
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, , '
'WH~;REAS ~hePrin,ce. George B.oard of Supervisors was, ..::;c :.-' .~,
not aware of'the,proposed changes and, additions to the; , \
sewage handling and disposal regulations until'meeting .
with County~ealth offici:als on October 12, .1982; ~nd "
, .~HEREASihe proposedsewa~e haridl~ng an~ disposal.'"
regulations took effect on November 1, 1982 by authority
of the'Sta~e .oj Virginia Commission on Health;.' and
, WHEREAs ~he proposed 'regulatio~s ~ill drastically'.
change the well~oripg ~e~hods' allowed jn Virginia; an~
. . . ~ . ... ".
YHEREAS toe prop~sed i'e'~ul,ations outline sever~l .
questionable practices tn the development, of wells'that
can drastically change 'the well boring industry. in our
area; and' . ,
WHEREAS well borers throughout the area are
unanimously opposed to the new regulations.based on the
opinion that specifications required by these regulations
are unrealistic and unattainable; and
WH~REAS the health and safety of County residents
! will n6t necessarily be improved or advan~ed by the
"proposed regula tions; and
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l-lHEREAS 0_ t ~s evide~t tha t the pro t ,5 ed ,regula tiens
ui!l drastically increase the cost of wells and installa-
ti~n of individual sanitary septic systems in our are~;
and
YHEREAS addea adminIstrative burdens requiredoby
the~e re.~lationi ~ill o~ertai localhealtti ~ep~rtmerit~,
thereby: reducing their o,effectiven.ess and ,availability
for field inspections; and
o WHEREASoinstitution of theseonew regulations ~n a
depressed economic 'climatOe will furth'e'r-ohinder 'theO .0:. :
depressed st.te o~f housing co~struction 'and nov~ 'ome
owners~lp out of the' reach of many oyoung ope'opleocu;rr'ently
s~ruggling t~ briy their first homei. '
NOW,o THEREFORE, BE IT RESOLVED by the Boar~ of "
Superv~sors of the oCounty of Prince.George th~s 9th.day
, II: .of .lifove1?ber, ~982 that it requ,esis that' the o Geqera"t 0
As~embly take.cactioh during its,1983Ses~lo~ to reviseo
the sewage handlingo and disposal reguiations "that ire"
effec~~ve Nove~ber'l, 1982; an~ ' 0
, BE'IT FURTBE~ RESOLVED th~tothese ~ropo~ed 0~~gU7. '0
lations obe examined by the' Gener'ato. Assemb-Iy"to "deteTmine '0 '.0.'
their pr'acticatlty,'effectiveriess~ "oimpact on. 10 <;a10.": .; '0.: ,",..-
health agencies .and the financial ~ffect that these ,
regulations will have on landowners and the' local~ ".
gover~me~t.thai.~usi'fund health:dep~r~ment Te~ul~~i~~~.
. . .. .
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A Co:Py Teste:
.Tohn G. K~nes,
County Administrator
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!30!\Hr-) or SUPEHVlsons
W:ll't..''11. J. H(""~it~~j COUNTY Ar)!'l.rrJiS~fU'lnR
P. o. nrr< :,:"!~' S!)";Sf COl:HTi
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November 23. ]9B2
The Honorable Charles S. Robb
Governor
Commonwealth of Virginia
Hichrnond, VA 237.19
Ilea r Governor l~ob b:
'.
Attached is a resolution adopted by the Board of Supervi-
sors at its regular meeting on November 18, 1982 stating its
position on the sewage handling .:md disposal reglllatiow;
issued by the Virginia Department of llealth, effective November
1, 1982.
The members of the Board of Supervisors have met with
well diggers, installers of septic tanks, and representatives
of the local and state health departments. The position ex-
pressed in the resolution was taken only after a thorough
understanding of the problems. Actual cases clearly reveal
the severity of the problems.
lmmedia te action is needed to relieve the unnecessary
financial burden that these regulations will bring to bear
upon the citizens of Virginia. Your favorable consideration
is urgently requested and will be greatly appreciated. If
additional information is needed, I will be most happy to
comply with your request.
\'111l:l<hl
William .I. lIopkin!.
County Administrator
MIL TON J [DWARDS, (Chairman) Honry DiUr',' . J. F, NEWSOME, JRc (Vice.Chairman) Courthouse Oi,trnt
ROBBIE F. OWEN, Wake(leld Dlstrlcl' GLOVER W. PEGRAM, Stony Creek D1st,/cl
'" I It'" "",1I r \ IAJ>" HHlnniC 1II..~vjll"cWmmrlv 0/."", . JOHN W. HICKS. Newvllle-Woverly OhlOr.'
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Attachment
CC: Senator Elmon T. Gray
Delegate L. Beasley Jones
Mr. Allen Mitchell
Mr. Tcd Baxter
Mr. Bob lIines
~
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BOARP', OF! SUP1i;HVI~";OH.S
CO'TI"Y'ry ()F' SlJQ('~I' n:~G H\q
~,iL.~ .t,)U'd J!l~...<iI~,,,",,,~,._
RESOLllT!
!'.T
At a meeting of the Board of
held at Uw Courthouse thereof, on tJw
of the County of Sussex
of NovcmlwT. l'I!i;
PHESE NT:
VOTE:
M. J. Edwards
J. F. Newsome, Jr.
R. L. Westbrook
J. W. lIicks
H . F. Ow l' n
G. W. ~ Pegram
Aye
Aye
A VI'
Av"
Ay('
Aye
ABSENT:
ON MOT ION OF J. F. NEWSOME, duly seconded by G. \v.
PEGRAM and carried:
WHEREAS the Sussex County Board of Supervisors was not
aware of the proposed changes and additions to the sewage hand-
ling and disposal regulations until meeting with County he'dlth
officials on October 12, 1982; and
WHEREAS the proposed sewage handling and disposal regula-
tions took effect on November 1, 1982 by authority of the State
of Virginia Commission on Health; and
WHEREAS the proposed regulations will drastically change
the well boring methods allowed in Virginia; and
WHEREAS the proposed regulations outline several question-
able practices in the development of wells that can drastically
change the well boring industry in our area; and
WHEREAS well borers throughout the area are unanimously
opposed to the new regulations based on the opinion that speci-
fications required by these regulations are unrealistic and un-
attainable; and
WHEREAS the health and safety of County residents will
not necessarily be improved or advanced by the proposed regll"
lations; and
WHEREAS it is evident that the proposed regulations will
drastically increase the cost of wells and installation of indivi-
dual sanitary septic systems in our area; and
WHEREAS added administrative burdens required by these
regulations will overtax local health departments, thereby rcduc
ing their effectiveness and ;lvaiJahility lor field inspection!'",
and
WHEHEAS institution of these new regulations in a depressed
economic climate will further hinder the depressed state of hOlls-
ing construction and move home ownership out of the r.each of
many young people currently' struggling to buy their first home;
"
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BOAltn'OF1SUPEHVISOHS
COUNTY O~. 'SUSS:E);:.
, ,
HESOIJU'florJ
A t a meeting of the Board of Supervis(l!':;
held at the Courthouse thereof, on the J Sf b day of
County of Sussex
,November, 1982
PRESENT:
. --
M. J. Edwards
J. F. Newsome, Jr.
R. L. Westbrook
J. W. Hicks
R. F. Owen
G. W." Pegram
VOTE:
Aye
Aye
Ayr>
Ay('
Aye
Aye
ABSENT:
-."-.---
Page 2
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervi-
sors of the County of Sussex this 18th day of November, 1982
that it requests that the General As'sembly take action during
its 1983 Session to revise the sewage handling and disposal
regulations that are effective November l, 1982; and .
BE IT FURTHER RESOLVED that these proposed regulations
be examined by the General Assembly to determine their practi-
cality, effectiveness, impact on local health agencies and the
financial effect that these regulations will have on landowners
and the local governments that must fund health department
reg ula tions.
A COPY TESTE:
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SOUTHEf~N IJIf::DMONI HOr1L BUILDLf<S /\:;SUCI/\IION
oh ArneCiil, LW1C.l1/JU!Uj, No.t'{o({)(U! r: f!/((//('(' h!iwuu! Comltie/,
November 30, 1982
To: The Board of Supervisors of NottoHay County
The Southern Piedmont Home Builders Association by action of
its Board of Directors, respectfully request that the Board
of Supervisors make any effort it deem prudent to have the
New Sewage Handling and Disposal Regulations recinded, delayed,
or modtfiod.
The additional cost of $700.00 to $2,000.00 will add burdens
to prospective home buyers or home owners who may need a new system,
at a time of economic crisis.
The time consumed in the field and office by additional paper
work will cause, confusion and delay in closing and occupancy of
house as much as 30 days or longer.
The home building industry has suffered tremendous hardships for
several years and these regulations will adversely effect our
industry .
Your consideration will be appreciated.
Best regards,
, ~ames (ittlppen
President
Southern Piedmont Home Builders Association
JLFs cma
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cc: Dr. Joseph L. Fisher
The Honorable Ralph L. .romelle. Jr.
. f
Charles S, Robb
GOv~r r,~r
COMMONWEALTH of VIRGINIA
Office of the Governor
Richmond 23219
November 26, 1982
Hr. W. C. Knott
County Administrator
Dinwiddie, Virginia 23841
Dear Bill:
Governor Robb has asked Ire to thank you for your
letter of November 19 and the copy of a Resolution
adopted by the Dinwiddie County Board of supel:Visors
regarding the sewage handling and disposal regulations
by the Departrrent of Health, effective NoverrU::>er 1, 1982.
The Q:)vernor is conmitted to reducing the regulato:ry
hlrden that the State imposes on its businesses and in-
dividual citizens. As part of his regulatory refonn
initiative, Governor Robb has directed the Health Depart-
ment to revi8W' their existing regulations to identify
ways in which they may be sirrplified or reduced.
The Governor has suggested that I forward your
letter to the Secretary of Human Resources 1 Dr. Joseph
Fisher, for his attention. l\1any thanks for sharing your
concerns with the Governor.
Sincerely,
(J" ~
H. Benson Dendy, III
Special Assistant
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OF
SOUTHSIDE
V I R G I r~ I A
"hone
732.2742
1607A EAST WASHING TON STREET
PETERSBURG, VIW'JINlt, l:ijJ,j
Nvvrmb~~ 17, 1982
To : 7 he BOO/ld of. 5up(,1l vi-:Joll-" of Difl/lJ.iddi (I Cot.mtv.
The lIome IJu.U.de~" A-1-1ociat.i.on ot. 50u.:t.h4ide V.ill!}inia b~ action 01 .it" flVWld
ot Dillect.oll-1, at the NOllflTlbe/l. 16th meet.ifl9, lle-:JpectluJ.1.1). Ileque-:Jt i.ha.t. th"
I3oCl.lld of. Supe/lvi-1oll-:J make anI). ef./.ollti...t deem fYludent to have the New Sellla;;,'
~an~.in9 and Di-:Jpo-:Ja1 ne9ulat.i.on", lle-1cinded, de~al).ed, Oil modif.ied.
The addi..t1.oncU C:0-1t, of. $700.. OO,f.o $2,000.00 w1...u. add bwzden-1 to fJ/lO-1fJ,'c.f,iH'
home bUl).ell-:J Oil home ownell-1 whO' ma~ need a nlllLJ -1f1/J.tem, at a .ti.m.e of. econom~ (
C/l..z..-1..z..-1.
The ti.m.e con-1umed 1.n. .the /.1.e../.d (1.;'10' ol1-.i.C( 6!J. additi...ona../. papM WOIlR. wi.l../.
calMQ conf.Mivn and de../.aJ,l. 1.n cJ.O;IJi..n.fI. and OCCUPW1Cl). vf. hoMe a-1 much Q-:J
30 da~ Oil ../.on9(14.
The home bui...ldin9- indlMtlll). ha" ;lJuf./'elled. ..tllemendoU4 haAdAhip-1 tOil ;lJeve/la../.
yeall-1 and the-:Je Ile!)u../.at.ion-" w1...!.../. advell"'e~~ e/./.ect OUll .indu..,tIlJ,l..
lJoUll con4i.dMat.ion wi.J..J. be apfJlteci.ated
Be"t lle90/llM,
rfu.~ q 6afc',cr
/1i.chaeJ. 7. IJO!)e.1e, :).'1..
f>lle-1i.den.t
!tome 1Ju.i.J.dM". A-1-1ocia.t..i.C)fl
of. 5out~de V1.ll~nia
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\CiO.l'-AlV1()N"yYL'l\LT'] J l.lf '\!lP C] [[\lli\
Department of Ilca/tlt
Richmo//(l, f'II, .;3': i (/
November 17, 1982
Mr. H. C. Knott
County Administrator
Dinwiddie County, Virginia 23841
Dear Mr. Knott:
This is in followup to our appearance before the Dinwiddie County Board of
Supervisors on October 26, 1982 with reference to the "Sewage Handling and
Disposal Regulations" issued hy the State Board of Health. As a consequence
of that meeting the Department has taken several steps:
1.
On October 28, 1982 Mr. Eric Bartsch and staff went to Dinwiddie
to observe the problems involved with well-digging in that area.
believe both my staff and the well-diggers benefitted from the
demonstration.
County
I
2. I have consulted with our Assistant Attorney General ahout whether
the Board of Health has the power to amend its regulations without
having to go through the rule-making procedure prescribed in the
Administrative Processes Act (APA). The answer was that the
regulations could only be deferred by emergency action of the
Governor. The Board of Health could make changes only by following
the provisions of the APA.
3. I have estahlished a task force to look into the grouting question
and to determine whether the 20 foot requirement is in excess of
necessary standards. They are to confer with knowledgeable well-
diggers in this study.
4. The Department has issued additional official interpretations that
answer many of the concerns ahout these regulations that ware stated at
the meetinR. These are heinR distributed to all field sanitarians so
that interpretations Riven will be consistent and uniform.
S. The next meeting of the Sewage Handling and Disposal Advisory Group ~~s
been scheduled for 2:00 p.m. on January 5, 1982 in the Main Floor
Auditorium of the James Madison Building, 109 Governor Street, Richmond,
Virginia. Notice of the meeting will be sent to all parties who
wished to be notified and the comments and suggestions of the well-
diggers will be welcomed.
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We would like to continue to work with local governments and the various
groups affected by these new regulations to make them the best that we can.
While our principal function is always to protect the public health, we want
to do this in the way that is most effective and cost-beneficial. We do
need and welcome the input of all Virginians.
I will keep you informed as further developments occur.
Sincerely,
c?~Q ~ m.IJ /?1P#
Robert B. Stroube, M.D.
Assistant Commissioner
Office of Health Protection
and Environmental Management
Attachment
cc: The Honorable Richard J. Holland
The Honorable Eva F. Scott
The Honorable R. Beasley Jones
The Honorable Lewis W. Parker, Jr.
James B. Kenley, M.D.
John R. Tietjen, M.D.
r-"~------
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\
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEEilNG DATE:
December 8, 1982
ITEM NUMBER:
_7. ,A.
SUB,IECT_:
Public Hearing to Consider Ordinance Relating to Business
License Taxes fo~ Financial Services Businesses and
Providing for a Penalty
COUNTY ADMINISTRATOR'S COMMENTS:
'- t~~
SUMMtRY OF INF~IlMATlQ~: . .. .
last 1I1011t 1 ~ wnt en presentlon on busmess hcense tax changes reqUlred by
State Law indicated that businesses providing financial services are now required by
the State to be classified within the professional services category. In addition, last
year when Person to Person Financial Services sought a change in their tax rate,
they were informed by the Board that their rate would be substantially reduced when
thp- County's license tax ordinance was amended to comply with State law in 1982.
Under the existing County Code, financial services are taxed at rates and entry fees
substantially in excess of the State ceiling for professional services of .58 per $100 of
gross receipts, For example, under the current ordinance, money lenders similar to
PeI'son to Person would pay a flat fee of $500 plus $1.00 per $100 of gross receipts
for all gross receipts in excess of $30,000.
In addition, savings and loans that now pay $50 a year cannot be taxed by
localities after January 1, 1983.
When the ordinance was submitted to the Board at the last meeting, the section
bringing financial services businesses into compliance with State requirements was
inod vertently left out of the ordinance. The attached ordinance needs to be adoptod
to In'ing the County business license tax ordinance into compliance with State law.
Adopting the ordinance will substantially reduce the tax rate for all types of financial
services and will result in a loss of revenue of approximately $20,000 annually,
PREPARED BY; ~ L . (}J..J.~ ~
Steven L. ~1icas
County Attorney
ATTACHMENTS: YES &'a
NO 0
SIGNAT URE :
~UN I T ADMINISTRATOR
.~-
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/
An Ordinance to Amend Chapter 12 of the Code
of the County of Chesterfield, 1978, As Amended,
By Amending Section 12-49 and By Repealing
Sections 12-110, 12-111, 12-112, 12-113, and 12-114
Relating to Business License Taxes For
Financial Services Businesses and
Providing For a Penalty
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
1. That Section 12-49 of the Code of the County of
Chesterfield, 1978, is amended and reenacted as follows:
Sec. 12-49. Enumerated~ amount of license tax.
Every person engaged in one or more of the following
businesses or professions and having an office or place of
business in the county shall pay a license tax equal to twenty
dollars for all gross receipts below three thousand four hundred
and fifty dollars and fifty-eight hundreds of one per centum of
the gross receipts above three thousand four hundred and fifty
dollars of the one or more businesses or professions conducted by
him as follows:
The business or profession of:
(a) An accountant, certified public accountant, an
appraiser or evaluator of real estate for others for
compensation, an architect, an assayer, an attorney-at-law, an
auditing company or firm, an auctioneer, a blueprinter, a public
bookkeeper, a buyer of installment receivables, a ceramic
engineer, a chattel mortgage financier, a chemical engineer, a
chemist, a chiropodist, a chiropractor, a civil engineer, a
claims adjuster, a coal mining engineer, a collection agent or
agency, a common crier, a computer adjuster, a computer
programmer, a consulting engineer, a consumer financier, a
contracting engineer, a credit card service, a credit union, a
dentist, a doctor of medicine, a factorer, a financier of
accounts receivable, a furnisher of domestic or clerical help,
labor or employment, a furnisher of plans or specifications for
the erection or improvement of buildings or a person employed in
a consulting capacity in connection with an architect, a credit
bureau, a furnisher of data processing services, an
electrolysist, an electrical engineer, a financial planner,
financial services, a geologist, a heating and ventilating
engineer, a highway engineer, a homeopathist, an industrial
engineer, an industrial loan com~any, an installment financier,
an inventory financier, an inter~or decorator, an investment
broker, a labor consultant, a landscape architect, gardener,
arboriculturist, or a pruner of trees or shrubs, a loan or
mortgage broker, a loan or mortgage company, a lumber measurer, a
manufacturer's agent, a mechanical engineer, a merchantile agency
or agent, a merchandise broker, a metallurgist, a mining
engineer, a naturopath, an optometrist, an osteopath, a patent
attorney or patent agent, a photostater, a physician, a
physiotherapist, a professional engineer, a public relations
counselor, a furnisher of publicity service, a radio engineer, a
railway engineer, brokers (including the gross receipts from real
estate agents who are employees) and managers, a recorder of
proceedings in any court, commission or other organization, a
refrigerating engineer, a safety deposit box company, a sales
agent or agency, a sanitary engineer, a security and commodity
broker, a commercial sign painter, a steam power engineer, a
stockbroker, a structural engineer, a surgeon, a surveyor, a
tattoe artist, a tax consultant, a taxidermist, a preparer of tax
returns, a veterinarian, a working capital financier, an
appraiser or evaluator of personal property or damage to same,
commercial art, and sign service and any person rendering a
service for compensation in the form of a a credit agency, an
investment company, a broker or dealer in securities and
commodities or a security or commodity exchange.
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(b) Any person engaged in a professional service not
otherwise licensed under this Chapter, so long as the person is
engaged in any occupation or vocation in which a professed
knowledge of some department of science or learning, gained by a
prolonged course of specialized instruction and study is used by
its practical application to the affairs of others, either
advising, guiding, or teaching them, and in serving their
interests or welfare in the practice of an art of science founded
on it.
2. That Sections 12-110, 12-111, 12-112, 12-113 and 12-114
are repealed.
3. That this ordinance shall take effect January 1, 1983.
--
,J2{;"
CHESTERFIELD
CO U N TY
CHESTERFIELD. VIRGINIA 23832
MEMO
Richmond News Leader
TO
FROM
DATE
SUBJECT
Chesterfield County Board of Supervisors
November 8, 1982
Meetings, Coming Events
One (1) time, Monday, November 15, 1982
One (1) time, Monday, November 22, 1982
Please confirm by calling the County Administrator's Office
at 748-1211.
a?c~~
County Administrator
jsd
Attachment
.- -
MEMO
CHESTERFIELD COUNTY
CHESTERFIELD, VIRGINIA 23832
TO
FROM
DATE
SUBJECT
Progress Index
Chesterfield County Board of Supervisors
November 8, 1982
Meetings, Coming Events
One (1) time, Monday, November 15, 1982
One (1) time, Monday, November 22, 1982
Please confirm by calling the County Administrator's Office
at 748-1211.
~L?~
County Administrator
jsd
Attachment
-
-
TAKE NOTICE
That the Board of Supervisors of Chesterfield County, Virginia,
at a regular meeting on December 8, 1982, at 10:00 a.m. in the
County Board Room at Chesterfield Courthouse, Chesterfield,
Virginia, will hold a public hearing to consider the following
ordinance:
An Ordinance to Amend Chapter 12 of the Code
of the County of Chesterfield, 1978, as Amended,
by Amending Section 12-49 and by Repealing
Sections 12-110, 12-111, 12-112, 12-113 and 12-114
Relating to Business License Taxes for Financial
Services Businesses and Providing for a Penalty
Copies of the above described ordinance are available in the
County Administrator's Office, Chesterfield County, Virginia, and
may be examined by all interested persons between the hours of
8:30 a.m. and 5:00 p.m., Monday through Friday.
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CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGE NDA
MEETING DATE:
November 10, 1982
ITEM NUMBER:
7.B.
SUBJECT:
Public Hearing to Consider Ordinance Establishing Central
i'.sentee Voter District
COUNTY ADMINISTRATOR'S COMMENTS:
7~.-CYl</1I\<~
~~
SUMMARY OF INFORMATION:
State law requires that the creation of optional Central Absentee Voter districts
be adopted by ordinance on an annual basis. Since 1976 the Board has annually
adopted the attached ordinance. The annual creation of the Central Absentee Voter
district has been precleared by the Justice Department pursuant to the Voting Rights
Act of 1964.
PREPARED BY:
"
~, 'J.M((V?
ATTACHMENT'S: YES J
NO 0
Steven L. Micas
County Attorney
SIGNATURE:
~ ADMINISTRATOR
-
-.
/-".
~
AN ORDINANCE TO AMEND S 7.1-1 OF THE
CODE OF THE COUNTY OF CHESTERFIELD,
1978, AS AMENDED, RELATING TO ESTAB-
LISHING A CENTRAL ABSENTEE VOTER DISTRICT
BE IT ORDAINED by the Board of Supervisors of the County of
Chesterfield:
(1) That S7.l-l of the Code of the County of Chesterfield
is amended and reenacted as follows:
Sec. 7.1-1. Central absentee voter district.
There is hereby established a central absentee voter
election district in the conference room of the Circuit Court
Clerk's Office on the first floor of the Chesterfield County
Courthouse Building for the purpose of receiving, counting and
recording all absentee ballots in all elections cast within the
county. Such central absentee voter election district shall
receive, count and record all absentee ballots in accordance with
the requirements of Section 24.1-233.1 of the Code of Virginia
and all other applicable provisions of law. This shall be
effective February I, 1983 for a period of twelve months.
"
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: Dpcf;mber 8, 1982
ITEM NUMBER:
7.C.
SUBJECT:
Public Hearing to Consider an Ordinance Relating to
Purchasinq
COUNTY ADMINISTRATOR'S COMMENTS:
?~~~
SUMMARY OF INFORMATION ~
In 1982 the General Assembly enacted the Virginia Public Procurement Act,
Chapter 7 of Title II of the Code of Virginia, which affects the procedures whereby
public bodies, including the County, purchase goods and services from
non-governmental sources. Under the Act, local g'overnMents are required to strictly
adhere to the purchasing methods provided in the Act, unless the locality passes an
ordinance, prior to January 1, 1983, "which is based on competitive principles" and is
"generally applicable to procurement of goods and services" by the locality. In order
to avoid the cumbersome and bureaucratic purchasing system established by the Act,
this office, in conjunction with purchasing and management staff, has drafted a new,
more streamlined purchasing ordinance, which satisfies state code requirements
(unlike the current ordinance), but allows for more flexibility and efficiency. The
major substantive change between the current county purchasing ordinance and the
proposed ordinance is in the area of services purchasing. Professional services
under the proposed ordinance will be purchased through a process of competitive
negotiation; under the current ordinance, no competitive process is required to obtain
these services. The bulk of the other changes from the existing ordinance are minor
changes necessary to satisfy the new state law requirements.
I ATTACHMENTS: YES qJ
i
I
I
~
( ;")
PREPARED BY~ ~ ~
Steven L. Micas
County Attorney
NO 0
SIGNATURE:
~~ISTRATOR
-
-
AN ORDINANCE TO AMEND THE CODE OF THE
COUNTY OF CHESTERFIELD, 1978, AS AMENDED,
BY REPEALING ARTICLE III OF CHAPTER 2
AND BY ADDING ARTICLE VIII OF CHAPTER 2,
CONT AINING SECTIONS 2-34 THROUGH 2-51
UELATING TO PURCHASING
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Article III, Chapter 2 of the Code of the County of
Chesterfield, 1978, as amended, is repealed.
(2) That the Code of the County of Chesterfield, 1978. as amended,
is amended by adding Article VIII, Chapter 2, containing Sections 2-34
through 2-51 as follows:
CHAPTER 2
ADMINISTRATION
ARTICLE VIII. PURCHASING
Sec. 2.34. Definitions.
Construction. Building, altering, repairing, improving or demolishing any
structure, building or high way and any draining, dredging, excavation,
grading or similar work upon real property.
Department. All county departments, agencies, officers and employees,
including the county school board and the social services board.
Goods. All materials equipment, supplies, commodities, articles, insurance
or things which shall be used by or furnished to any county department.
Non-professional services. Any services not specifically identified as
professional services as that term is defined herein.
Professional services. Work performed by an independent contractor
within the scope of tl\e practice of accounting, architecture, land
surveying, landscap4 ,) architecture, law, medicine, psychiatry,
psychology, optometrY or professional engineering.
Services. Any work performed by an independent contractor wherein the
work rendered does not consist primarily of acquisition of goods or the
rental of goods,
Sec. 2-35. County administrator designated as purchasing agent;
competitive purchasing.
There is hereby established the title of county purchasing agent. All
goods and services for all county departments shall, unless otherwise
provided in this Article, be made by competitive centralized purchasing by
the county purchasing agent. The county purchasing agent is authorized
to delegate his authority as county purchasing agent under this article.
-
-
Sec. 2-36. Goods and services obtained through county purchasing agent;
charging department.
All departments shall obtain their goods and services from the county
purchasing agent on requisitions prescribed by the county purchasing
agent and the department shall be charged therefore.
Sec. 2-37. Duties of county purchasing agent.
In accordance with this article and subject to the supervision of the
board of supervisors, the county purchasing agent shall:
(a) Purchase or supervise the purchasing of all goods and services
needed by the county or county departments.
(b) Sell, trade or otherwise dispose of surplus goods belonging to
the county.
(c) Draw up and enforce standard specifications which shall apply to
all goods and ser,rices purchased for use by the county.
(d) Establish, maintain and supervise programs for specifications
development, contract administration and inspection and acceptance, in
cooperation with county departments using goods and services.
Sec. 2-38. Promulgation of rules and 'regulations.
The county purchasing agent, consistent with the proVISIons of this
article and subject to the approval of the board of supervisors, is
authorized to adopt, promulgate and from time to time amend rules and
regulations for the following purposes:
(a) Prescribing the manner in which goods shall be purchased,
delivered, stored and distributed.
(b) Prescribing the dates for making requisitions and estimates, the
future period which they are to cover, the form in which they shall be
submitted, the manner of their authentication, and their revision by the
county purchasing agent.
(c) Providing for the transfer to or between county departments of
goods which are surplus with one department but which may be needed by
another or others and for the disposal of by sale of goods which are
obsolete and unusable.
(d) Prescribing the amount of deposit or bond to be submitted with a
bid or contract and the amount of deposit.
(e) Providing for such other matters as may be necessary to give
effect to the foregoing rules and regulations, and the provisions of this
article.
Sec. 2-39. Joint purchasing agreements.
Subject to the approval of the board of supervisors, the 'county
purchasing agent shall have the authority to enter into joint purchasing
agreements with adjoining political subdivisions so long as the board of
supervisors determines that such agreement is in the best interests of the
county. Any such agreement shall only be effective if all the governing
bodies of the parties to such agreement have, by appropriate action,
approved such agreement.
-2-
-
-
Sec. 2-40. Competitive purchasing generally; exceptions.
All county contracts with non-governmental contractors for the
purchase or lease of goods for the purchase of services, or for the sale of
ohsolete or unusable goods, shall be awarded only after competitive sealed
bidding or competitive negotiation as hereinafter provided in this article;
provided, however, competitive sealed bidding or competitive negotiation
shall not be required:
(a) upon a determination in writing that there is only one source
practicably available for the goods or services to be purchased, and such
writing documents the basis for the determination;
(b) upon a determination in writing that an emergency exists and
such writing documents the basis for the emergency and for the selection
of the particular contractor;
(c) if the contract price is not expected to exceed $5,000 and the
county purchasing agent has established alternate purchasing procedures
for such contracts; or
(d) if the contract is for legal services, expert witnesses or other
services associated with litigation, or with regulatory or administrative
proceedings.
(e) in the case of the sale of obsolete or unusable goods, if the
county purchasing agent shall determine, in writing that it is more
advantageous to the county that such goods be sold at public auction, and
the goods are so sold.
Notwithstanding the above, purchases of goods and services shall be
made with such competition as is practicable, in the opinion of the county
purchasing agent.
Sec. 2-41. Competitive purchasing generally; methods of purchasing.
Unless exempted by the provisions of Section 2-40 of this article, all
county contracts with non-governmental contractors for the purchase or
lease of goods, for the purchase of services, or for the sale of obsolete or
unusable goods shall be awarded only after competitive sealed bidding as
hereinafter provided in this article; provided, however, such goods and
services may be purchased or leased by competitive negotiation:
(a) upon a determination by the county purchasing agent in writing
that competitive sealed bidding is either not practicable or not
advantageous, to the public and the writing documents the basis for such
determination; or
(b) if the contract is for professional services.
Sec. 2-42. Competitive sealed bidding; procedure; award.
For all contracts that are required to be based on competitive sealed
bidding pursuant to the provisions of sections 2-40 and 2-41 of this
article, sealed bids shall be solicited by a written invitation to bid. At
least five days prior to the date set for receipt of bi(is, public notice of
the invitation to bid shall be inserted at least once in a newspaper of
county-wide circulation. Sealed bids shall also be solicited by sending the
invitation to bid to prospective contractors and by posting the invitation to
bid in a public place. Bids shall be based on specifications, terms, con-
ditions and any statement of requisite qualifications for potential contrac-
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tors, all as contained in the invitation to bid. All contracts shall be
awarded to the lowest responsive and responsible bidder.. Special qualifi-
cations of potential contractors, life cycle costing ,( valf'e~nalysis and any Xl
other criteria such as inspection, testing, quality,~ w()vktnanship, delivery /
terms and suitability for a particular purpose may be considered in evalu-
ating bids. Any and all bids may be cancelled or rejected, provided the
reasons for such cancellation or rejection are made part of the contract
file. Any informalities in bids may be waived.
Sec. 2-43. Competitive negotiation; procedure; award.
(a) For all contracts that may be based on competitive negotiation
pursuant to the provisions of section 2-41 of this article, proposals shall
be solicited by a written request for proposal (RFP). The RFP shall
indicate in general terms that which is sought to be procured, specifying
the factors which will be used in evaluating the proposal and containing or
incorporating by reference, applicable contractual terms and conditions,
including but not limited to any unique capabilities or qualifications which
will be required of the contractor. At lease five days prior to the date
set for receipt of proposals, public notice of the RFP shall be inserted at
least once in a newspaper of county-wide circulation. Proposals shall also
be solicited by sending the RFP to prospective contractors and by posting
the RFP in a public place.
(b) Selection shall be made of two or more offerors deemed by the
county purchasing agent to be fully <:Iualified, responsible and best suited
among those offerors submitting proposals on the basis of the factors
involved in the RFP, including price if so stated in the RFP. The county
purchasing agent, in conjunction with the staff of applicable departments,
may engage in individual discussions with all offerors deemed by the
purchasing agent to be fully qualified, responsive and suitable on the
basis of initial proposals, and may utilize information on the qualifications,
expertise, performance record and competence of such offerors, in maldng
the initial selection. Negotiations shall then be conducted with each of the
offerors so selected, after which negotiations, the contract shall be
awarded to the offeror which has, in the opinion of the purchasing agent
and of the applicable department, made the best proposal. In awarding
the contract, price shall be considered but need not be the sole
determining factor. Should the purchasing agent determine in writing
that only one offeror is fully qualified, or that one offeror is clearly more
qualified than the others submitting proposals, a contract may be
negotiated and awarded to that offeror.
(c) Any and all proposals may be cancelled or rejected provided the
reasons for such cancellation or rejection shall be made part of the
contract file. Any informalities in proposals may be waived.
(d) Proprietary information obtained from competing offerors shall
not be disclosed to the public or to any offerors.
Sec. 2-44. Approval of contracts as to form; filing.
All contracts shall be approved as to form by the county attorney and
a copy of each long-term contract shall be filed with the county treasurer.
Sec. 2-45. State aid projects.
No contract for the construction of any building or for an addition to
or improvement of an existing building for which state funds of $100,000
or more, either by appropriation, grant-in-aid or loan, are used or arc to
be used for all or part of the cost of construction shall be awarded except
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after competitive sealed bidding. The procedure for the advertising for
bids and awarding of the contract shall confirm to the provisions of
Chapter 7, Title 11 of the Code of Virginia, 1950, as amended. No person
or firm shall be eligible to bid any such contract nor to have the same
awarded to him or it who has been engaged as an architect or engineer for
the same project.
Sec. 2-46. Use of brand names.
Unless otherwise provided in the invitation to bid or request for
proposals, the specification of a certain brand, make or manufacturer does
not restrict bidders to the specific brand, make or manufacturer specified;
it conveys the general style, type, character and quality of the article
desired, and any article which the purchasing agent, in his sole discretion
determines to be the equal of that specified, considering quality,
workmanship, economy of operation and suitability for the purpose
intended, shall be accepted.
Sec. 2-47, Withdrawal of bid for public construction contract due to error.
(a) A bidder for a public construction contract, other than a
contract for construction or maintenance of public highways, may withdraw
his bid from consideration if the price bid was submitted in good faith,
and the mistake was a clerical mistake as opposed to a judgemental
mistake, and was actually due to an unintentional arithmetic error or an
unintentional omission of a quantity of. work, labor or material made directly
in the compilation of a bid, which unintentional arithmetic error or
unintentional omission can be clearly shown by objective evidence drawn
from inspection or original work papers, documents and materials used in
the preparation of the bid sought to be withdrawn.
(b) A bidder shall have no right to withdraw a bid as provided in
subsection (a) above unless he shall give notice in writing to the county
purchasing agent of his claim of right to withdraw his bid within two
business days after the conclusion of the bid opening procedure.
(c) The county purchasing agent shall review the original work
papers, documents and materials used in the preparation of the bid and
shall make a determination, based on the provisions of subsection (a)
above, whether to grant or deny the withdrawal of the bid. If the
county purchasing agent denies the withdrawal of a bid under this section,
he shall notify the bidder in writing of his decision, stating the reasons
therefor.
(d) No bid may be withdrawn under this section, when the result
would be the awarding of the contract on another bid of the same bidder
or of another bidder in which the ownership of the withdrawing bidder is
more than five percent,
(e) If a bid is withdrawn under this section, the lowest remaining
responsive bid of a responsible bidder shall be deemed to be the low bid.
(f) No bidder who is permitted to withdraw a bid shall, for
compensation, supply any material or labor to or perform any subcontract
or other work agreement for the person or firm to whom the contract is
awarded or otherwise benefit, directly or indirectly, from the performance
of the project for which the withdrawn bid was submitted.
(g) The county purchasing agent is authorized to establish
procedures for the withdrawal of bids for other than construction contracts.
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Sec. 2-48. Employment discrimination by contractor prohibited.
Every contract for goods or services over $10,000 shall include the
following provisions:
1. During the performance of this contract, the contractor agrees
as follows:
A. The contractor will not discriminate against any employee or
applicant for employment because of race, religion, color, sex or national
origin, except where religion, sex or national origin is a bona fide
occupational qualification reasonably necessary to the normal operation of
the contractor. The contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth
the provisions of this nondiscrimination clause.
B. The contractor, in all solicitations or advertisements for
employees placed by or on behalf of the contractor, will state that such
contractor is an equal opportunity employer.
C. Notices, advertisements and solicitations placed in
accordance with federal law, rule or regulation shall be deemed sufficient
for the purpose of meeting the requirements of this section.
2. The contractor shall include the provisions of the foregoing
paragraphs A, Band C in every subcontract or purchase order of over
$10,000, so that the provisions will be binding upon each subcontractor or
vendor.
Sec. 2-49. Certification of appropriation; liability of department head
when article violated.
Except in emergency, no order for delivery on a contract or open
market order for goods or services for any county department shall be
awarded until the chief financial officer shall have certified that the
unencumbered balance in the appropriation concerned, in excess of all
unpaid obligations, is sufficient to defray the cost of such order or
contract. Whenever any department of the county government shall
purchase or contract for any goods or services contrary to the provisions
of this article or the rules and regulations made pursuant to this article,
such order or contract shall be void and of no effect. The head of such
department shall be personally liable for the costs of such order or
contract, and, if already paid for out of county funds, the amount thereof
may be recovered in the name of the county in an appropriate action
instituted therefor.
Sec. 2-50. Effective date and coverage.
The provisions of this article shall become effective on January 1,
1983. The provisions of this article shall not apply to any contract
entered into prior to January 1, 1983, which contracts shall continue to be
governed by the purchasing laws, policies and regulations in effect at the
time such contracts were executed.
Sec. 2-51. Severability.
If any provision of this article or any application thereto to any
person or circumstances is held invalid, such invalidity shall not affect
other provisions or applications of this article which can be given effect
without the invalid provision or application, and to this end the provisions
of this article are declared to be severable.
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CHESTERFIELD COUNTY
BOARD OF SUPEfWI SORS
AGENDA
December 8 1982
MEETING DATE: '
ITEM NUMBER:
8.
SUBJECT:
Resolution approving the Plans of Financing of the Authority
on behalf of Virginia Electric & Power Co,
COUNTY ADMINISTRATOR'S COMMENTS:
. C6iJ'~
SUMMARY OF INFORMATION:
The new tax act passed by Congress this summer requires the Board
of Supervisors to approve bond issues and plans of financing approved
by the Authority.
an November 24th, the Supervisors approved a resolution permitting
the Industrial Development Authority to hold Public Hearings for
Industrial Development Authority applicants. With the approval of
that resolution, VEPCa appeared before the Authority on November 30th
and the Public Hearing was held relating to their Plans of Financing,
which are included in the attachments. The action of the Authority,
the VEPCO summary of projects and Plans for Financing accompany the
resolution which the Supervisors are asked to approve,
The resolution approves the Plans of Financing of the Authority on
behalf of VEPCO and permits the Authority to assist in the financing
of the facilities, The approval of the VEPca resolution is essential
to meet the issued bond date requirements,
No one appeared to oppose the financing plans at the Public Hearing.
ATTACHMENTS:
YES/'
PREPARED By.LrJ &~
NO D
SIGNATURE:
~UNTY ADMINISTRATOR
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HUNTON &. WILLIAMS
707 EAST MAIN STREET
p. 0, Box 1535
B B & T BUILDING
P. D. BOX 109
RALE:IGH, NORTH CAROLINA 27602
919, 828-9371
RICHMOND I VIROIN:rA 23212
TE:LEPHONE 804 - '788-8200
1919 PENNSYLVANIA AVENUE, N. W.
P. O. BOX 19230
WASHINGTON, D. C. 20036
202-223'8650
FIRST VIRGINIA BANK TOWER
P. O. BOX 3889
NORFOLK, VIRGINIA 23514
804-625-5501
December 1, 1982
FILE: NO.
DIRECT DIAL NO. 804 788-
8622
BY HAND
Ms. Joan Dolzeal
Deputy Secretary
Board of Supervisors of
Chesterfield County
County Administrator's Office
Chesterfield Courthouse, 5th Floor
Chesterfield, Virginia
Industrial Development Authority
of the County of Chesterfield
Proposed Financing for Vepco
Dear Ms, Dolzeal:
The new tax act passed by the United States Congress
this summer requires that the Board of Supervisors approve
bond issues and plans of financing approved by the Industrial
Development Authority of Chesterfield County for bonds issued
after December 31, 1982, Since the Industrial Development
Authority has already issued bonds which by their terms ~ay
be reissued very early in the month of January, 1983, it is
essential that the approval of the Board for such plans of
financing be in place this month. Accordingly, I enclose
a Resolution of the Board of Supervisors together with a
letter of Bill Seymour, Chairman of the Industrial Development
AuthoritYJ and a Certificate describing the action which has
been taken by the Industrial Development Authority,
I would very much appreciate your placing this matter
on the agenda for the meeting of the Board of Supervisors
to be held on December 8th and distributing this material
to the members of the Board.
.....
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HUNTON & WILLIAMS
Ms. Joan Dolzeal
December 1, 1982
Page Two
Please call me should you have any questions with re-
spect to this matter.
Very truly yours,
Ge~~
218/674
Enclosures
cc: Mr. Linwood Robertson
Charles H. Battle, Jr., Esq.
Ms. Nancy Smith
Harry Frazier, III, Esq,
Jack Spain, Jr., Esq.
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RESOLUTION
OF BOARD OF SUPERVISORS
OF CHESTERFIELD COUNTY, VIRGINIA
WHEREAS, the Industrial Development Authority of the
County of Chesterfield (the Authority) has considered the
request of Virginia Electric and Power Company (the Company)
for the approval of certain plans of financing with respect
to air and water pollution control facilities and solid waste
disposal facilities at the Chesterfield Power Station in
Chesterfield County, Virginia, the Bremo Power Station in
Fluvanna County, Virginia, and the Possum Point Power Station
in Prince William County, Virginia (the Facilities), and has
held a public hearing thereon on November 30, 1982.
WHEREAS, Section 103(k) of the Internal Revenue Code
of 1954, as amended, provides that the governmental units
having jurisdiction over the issuer of industrial development
bonds and over the area in which any facility financed with
the proceeds of industrial development bonds is located shall
approve the issuance of such bonds; and
WHEREAS, the Authority issues its bonds on behalf of
Chesterfield County, Virginia (the County), a portion of the
Facilities are to be located in the County and the Board of
Supervisors of the County (the Board) constitutes the elected
legislative body of the County; and
WlIEREAS, the Authority recommends that the Board approve
the plans of financing; and
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WHEREAS, a copy of the Authority's resolution approving
the plans of financing, subject to terms to be agreed upon,
and a record of the public hearing has been filed with the
Board;
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTER-
FIELD COUNTY, VIRGINIA:
1. The Board of Supervisors of Chesterfield County,
Virginia, approves the plans of financing of the Industrial
Development Authority of the County of Chesterfield for the
benefit of the Company, to the extent required by Section
103(k), to permit the Authority to assist in the financing
of the Facilities.
2, The approval of the plans of financing, as required
by Section 103(k), does not constitute an endorsement to a
prospective purchaser of the bonds issued pursuant to such
plans of financing of thp. creditworthiness of the Facilities
or the Company, but, as required by Section 15,1-1380 of the
Code of Virginia of 1950, as amended, the bonds shall provide
that neither the County nor the Authority shall be obligated
to pay the bonds or the interest thereon or other costs inci-
dent thereto except from the revenues and moneys pledged
therefor and neither the faith or credit nor the taxing power
of the Commonwealth, the County or the Authority shall be
pledged thereto.
3, This Resolution shall take effect immediately upon
its adoption,
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November 30, 1982
Board of Supervisors of
Chesterfield County
Chesterfield County Courthouse
Chesterfield, Virginia
Industrial Development Authority
of the County of Chesterfield
Proposed Financing for Vepco
Virginia Electric and Power Company (the Company) has
requested that the Industrial Development Authority of the
County of Chesterfield (the Authority) approve certain plans
of financing with respect to air and water pollution control
facilities and solid waste disposal facilities of the Company
at the Chesterfield Power Station in Chesterfield County,
Virginia, the Bremo Power Station in Fluvanna County, Virginia,
and the Possum Point Power Station in Prince William County,
Virginia.
As set forth in the resolution of the Authority attached
hereto (the Resolution), the Authority has agreed to do so.
The Authority has conducted a public hearing with respect
to the proposed plans of financing and has recommended that
you approve the plans of financing as required by Section 103(k)
of the Internal Revenue Code of 1954, as amended.
" .
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Attached hereto is (1) a certificate eVidencing the
conduct of the public hearing and the action taken by the
Authority and (2) the form of resolution suggested by counsel
to evidence your approval.
]
velopment
Authority the County of
Chesterfield
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CERTIFICATE
The undersigned Secretary of the Industrial Development
Authority of the County of Chesterfield (the Authority), hereby
certifies as follows:
1. A regular meeting of the Authority was duly called
and held on November 30/ 1982/ at 3:30 o'clock p.m. in the
Board Room of Chesterfield County Airport Terminal Building,
Chesterfield, Virginia, pursuant to proper notice given to each
Director of the Authority prior to such meeting. The meeting
was open to the public. The time of the meeting and the place
in which the meeting was held provided a reasonable opportunity
for persons of differing views to appear and be heard, At such
meeting each Director of the Authority was present or absent
throughout as follows:
PRESENT: Elmer R. Condrey
Curtis C. Duke
J. Edward Ryan
William F. Seymour
James A, Spencer
Thomas Steger
ABSENT: Knox W. Ramsey
2. The Chairman announced the commencement of a public
hearing on the application of Virginia Electric and Power
Company (the Company) and that, pursuant to'a resolution of the
Authority, the Chairman of the Authority caused the publication
of a notice at least 14 days prior to the hearing in a
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newspaper having general circulation in Chesterfield County,
Virginia (the Notice). A copy of the Notice has been filed
with the minutes of the Authority and is attached hereto as
Exhibit A.
3. The following individuals appeared and addressed
the Authority:
0, J. Peterson, III
No one else having appeared to speak on the matter, the
Chairman declared the public hearing closed at 3:50 o'clock p.m.
4. Attached hereto as Exhibits Band C are true, correct
and complete copies of resolutions (the Resolutions) adopted at such
meeting of the Authority by a majority of the Directors present
at such meeting, with the ayes and nays being recorded in the
minutes of such meeting as follows:
DIRECTOR
VOTE
Elmer R. Condrey
Curtis C. Duke
J. Edward Ryan
William F. Seymour
James A. Spencer
Thomas Steger
Yes
Yes
Yes
Yes
Yes
Yes
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The Resolutions constitute all formal action taken by the
Authority at such meeting relating to matters referred to in
the Resolutions. The Resolutions have not been repealed, revoked,
rescinded or amended and is in full force and effect on the
date hereof.
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WITNESS my hand and the seal of the Authority, this
30th day of November, 1982.
O~I1-~
Secretary, Industrial D velopment
Authority of the County of
Chesterfield
(SEAL)
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Publisher of
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, I.
RESOLUTION OF
INDUSTRIAL DEVELOPMENT AUTHORITY OF
THE COUNTY OF CHESTERFIELD (VIRGINIA)
WHEPEAS, a public hearing has been held by the
Industrial Development Authority of the County of Chesterfield
(Virginia) (the "Authority") for the purpose of considering
the applications of Virginia Electric and Power Company (the
"Company") for the approval of certain plans of financing
with respect to air and water pollution control facilities
and solid waste disposal facilities at the Chesterfield Power
Station in Chesterfield County, Virginia, the Bremo Power
Station in Fluvanna County, Virginia, and the Possum Point
Power Station in Prince William County, Virginia; and
WHEREAS, the Authority has heard and considered
testimony and reviewed all other information submitted with
respect to the aforesaid plans of financing and has deter-
mined that said plans of financing should be approved.
NOW, THEREFORE, BE IT RESOLVED by the Industrial
Development Authority of the County of Chesterfield, as
follows:
1. The plan of financing the costs of acqu1r1ng,
constructing and installing certain pollution control
facilities and solid waste disposal facilities at the
Chesterfield Power Station of the Company in Chesterfield
County and the Bremo Power Station of the Company in Fluvanna
County, which plan of financing is more fully described in
Exhibit "A" attached hereto, is hereby approved.
2. The plan of financing the costs of acqu1r1ng,
constructing and installing certain pollution control
facilities at Unit 6 of the Chesterfield Power Station of
the Company in Chesterfield County and Unit 3 of the Possum
Point Power Station of the Company in Prince William County,
which plan of financing is more fully described in
Exhibit "B" attached hereto, is hereby approved.
3. The Chairman of the Authority is hereby
authorized and directed to (a) notify the Board of Supervisors
of Chesterfield County of the approval by the Authority of
the aforesaid plans of financing, (b) recommend that the
Board of Supervisors of Chesterfield County approve each
of said plans of financing as required by Section I03(k) of
the Internal Revenue Code of 1954, as amended, and (c) provide
the Board of Supervisors of Chesterfield County with evidence
of the conduct of this public hearing and such other documents
and approvals as may be required by said Board in connection
with such approval.
4. This Resolution shall take effect immediately
upon its adoption.
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EXHIBIT
"A"
PLAN OF FINANCING
VIRGINIA ELECTRIC AND POWER COMPANY
CHESTERFIELD POWER STATION ASH DISPOSAL SYSTEM
BREMO POWER STATION ASH DISPOSAL SYSTEM
The plan of financing for the cost of acquiring
and installing the ash disposal system (the "Facilities")
for Virginia Electric and Power Company (the "Company") at
the Company's Chesterfield Power Station in Chesterfield
County and the Bremo Power Station in Fluvanna County
is to request the Industrial Development Authority of the
County of Chesterfield (Virginia) (the "Authority") to issue
its pollution control notes in an aggregate principal amount
of not to exceed $65,000,000 in order to provide for short-
term financing of the Facilities. The pollution control
notes will have a term of less than 3 years and will be
issued from time to time to provide for the cost of the
acquisition and installation of the Facilities and for the
refunding of any pollution control notes previously issued
by the Authority to finance the Facilities which have matured;
provided, however, that no pollution control notes will be
issued with a final maturity date later than 3 years after
the initial issuance of pollution control notes by the
Authority.
The plan of financing further contemplates that at
or prior to the end of the three-year period described in
the preceeding paragraph, the Company will request the
Authority to issue its pOllution control revenue bonds to
refund the pollution control notes and thereby provide long-
term financing for the Facilities. .
I
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EXHIBIT "B"
PLAN OF FINANCING
VIRGINIA ELECTRIC AND POWER COMPANY
CHESTERFIELD POWER STATION, UNIT SIX
ELECTROSTATIC PRECIPITATOR
POSSUM POINT POWER STATION, UNIT THREE
ELECTROSTATIC PRECIPITATOR
AND RELATED ASH HANDLING FACILITIES
The plan of financing for the cost of acquiring
and installing the electrostatic precipitators and related
ash handling facilities (the "Facilities") for Virginia
Electric and Power Company (the "Company") at the Company's
Chesterfield Power Station, Unit Six and Possum Point Power
Station, Unit Three is to request the Industrial Development
Authority of the County of Chesterfield (Virginia) (the
"Authority") to issue its pOllution control notes in an
aggregate principal amount of not to exceed $75,000,000 in
order to provide for short-term financing of the Facilities.
The pollution control notes will have a term of less than 3
years and will be issued from time to time to provide for
the cost of the acquisition and installation of the Facili-
ties and for the refunding of any pollution control notes
previously issued by the Authority to finance the Facilities
which have matured; provided, however, that no pollution
control notes will be issued with a final maturity date
later than 3 years after the initial issuance of pollution
control notes by the Authority.
The plan of financing further contemplates that at
or prior to the end of the three-year period described in
the preceeding paragraph, the Company will request the
Authority to issue its pollution control revenue bonds to
refund the pollution control notes and thereby provide long-
term financing for the Facilities.
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F'ii-t.h,J C
~ .
. Vepco
WHEREAS, a public hearing has been held as required
by Section l03(k) of the Internal Revenue Code of 1954, as
amended;
BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY
OF THE COUNTY OF CHESTERFIELD:
1, The Authority hereby recommends that the Board of
Supervisors of Chesterfield County, Virginia approve the
plan of financing,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
December 8, 1982
ITEM NUMBER;
9.
SUBJECT:
Resolution to Authorize County Administrator to execute contingent sales
contract and to set public hearing date for conveyance of parcel in Airport
Industrial Park to VI. G. Fields
COUNTY ADMINISTRATOR'S COMMENTS:
~~~
SUMMARY OF INFORMATION:
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\? G. Fields ~as orally agreed to ~urchase )>lZarc. e\ on Whit.e ~;k Terrace in
the AIrport Industl'lal Park at the norma~ rate of $\7";~OO.OO per ~e. (See attached
plat) A purchase agreement has been pr'~' ared an~., the Count~r~Administrator must
be granted authority to execute it Qil beha of the ,:County . ~losing has been set for
mid-January in order to allow SU..fv6ient Urn .. to advertise -fJ'" a pUblic hearing. It is
recommended that the Board se.t.. i~e p .UbliC hVaring to c.~ider conveyance of the
parcel at the January 12, 1983,ri1ee 'ng. .I"
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PREPARED BY; (:,~'\.., ~,r~. ~~ C.fN'......
ATTACHMENTS: YES Ei
NO 0
Steven L. Micas
County Attorney
SIGNATURE:
?Jt-
COUNTY ADMINISTRATOR
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RESOLUTION
WHEREAS, the AppolTlattox River Water Authority (the "Authority"),
by 3-2 vote of its Board of Directors, passed on July 31, 1982 a
"Supplemental Resolution Authorizing the Issuance of $20,000,000 Watcr
Rcserve Bonds" (the "Supplemental Resolution"), authorizing the issuance
of $20,000,000 in Additional Bonds of the Authority for the purpose of
financing
certain
improvements,
betterments,
repairs,
equipment
replaccments, extensions and expansions to the Authority's water system
as more fully described in the Supplemental Resolution;
WHEREAS, there is now pending in the Circuit Court of the County
of Chesterfield and action styled Appomattox River Water Authority v.
Taxpayers, et aI., (Law No. 3547-82) (the "Litigation"), regarding, inter
alia, the Additional Bonds and the 1964 "Service Agreements" (as defined
in the Supplemental Resolution) between the Authority and the Cities of
Colonial Heights and Petersburg and Counties of Chesterfield, Dinwiddie
and Prince George (the "Participating Jurisdictions");
WHEREAS, the Authority and all five Participating Jurisdictions are
parties to the Litigation;
WHEREAS, the Authority and Participating Jurisdictions are desirous
of amending the Service Agreements and settling all matters raised in the
Litigation;
WHEREAS, the Authority has by unanimous vote recommended settling
the Litigation as provided for herein.
NOW, THEREFORE, BE IT RESOLVED as follows:
1. The Chairman of the Board of Supervisors is authorized and
directed to execute the "Settlement Agreement" among the Authority and
the Participating Jurisdictions settling the Litigation, in substantially the
form attached hereto as Exhibit 1 and incorporated herein by reference,
conditioned upon approval by appropriate resolution of the governing body
,;...
...-l
of each Pnrticipating- Jurisdiction, and upon execution of such SettlePlent
Agreement by the duly authorized representative of each Participating
Jurisdiction.
2. The Chairman of the Board of Supervisors is authorized and
directed to execute the "Amendment to 1964 Service Agreements Between
Appomattox River Water Authority and Participating Jurisdictions" (the
"Amendment"), in substantially the foI'r.1 attached as Exhibit A to the
SettlePlent Agreement, conditioned upon approval by appropriate resolution
of the governing body of each Participating Jurisdiction, and upon
execution of such Amendment by the duly authorized representative of
each Participating Jurisdiction.
3. The Supplemental Resolution is amended as follows, conditioned
on the Litigation being dismissed in accordance with the Settlement
Agreement;
(a) All references to the "1982 Series Bonds" shall be to the
"1983 Series Bonds;"
(b) All references to the "1982 Water System Improvements"
shall be to the "First Improvements and Expansion;" and
(c) References to the Service Agreements shall, where
applicable, include a reference to the Amendment to the Service
Agreement, and the Supplemental Resolution shall be interpreted consistent
with the Amendment.
4. As an inducement to the Participating Jurisdictions to enter into
the Settlement Agreement and the Amendment to the Service Agreements,
Chesterfield agrees to begin the process of closing its Falling Creek plant
in an expeditious manner at such time as the Authority certifies that
Chesterfield's needs for water now provided by its Falling Creek plant are
capable of being r.let by the Authority.
-2-
.,;..
^'
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
December 8, 1982
ITEM NUMBER:
10.
SUBJECT:
A pass-thru contract from the Department of Mental Health with Richmond Health
Center, Inc. concerning services to the deaf.
COUNTY ADMINISTRATOR'S COMMENTS:
A>~~
SUMMARY OF INFORMATION:
The State Dept. of Mental Health & Mental Retardation has requested that the
Chesterfield Community Services Board accept a grant for the purpose of providing
counseling services to the deaf through a contract with Richmond Health Centers, Inc.
This program would be funded with 100% state dollars.
Through this contract, the Community Services Board Administration would receive
$40,000 in state funds to be provided to Richmond Health Center, Inc. For these funds,
Richmond Health Centers, Inc. would provide counseling services to deaf individuals
from Chesterfield County and the greater Richmond area. Richmond Health Centers, Inc.
is the only program which offers outpatient counseling services to this in need
population. This program is completely supported and endorsed by the Virginia Council
for the Deaf as well as the Governor's office.
The Community Services Board voted at their November 18, 1982 meeting to accept
this grant and seek the Board of Supervisors approval for the acceptance of these funds
for this purpose.
Through this action the Community Services Board and the County will provide
valuable assistance to the State in the delivery of these services.
PREPARED BY:~ ~__
ATTACHMENTS: YES 0
NO gg
SIGNATURE:
$-----
..-
COUNTY ADMINISTRATOR
(
I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEET ING DATE:
December 8, 1982
ITEM NUMBER:
11.
SUBJECT: P bl' t' f D I' t T I' t
u lca IOn 0 e lnquen ax JIS .
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Annually the Board of Supervisors has the option of publishing the Treasurer's
list of delinquent taxes and levies in a newspaper of general circulation within the
County. Historically, the Board has chosen not to publish such a list and if the
Board chooses to continue the policy of not publishing the list of delinquent
taxpayers, the Board need take no action prior to January 1, 1983; however, if the
Board chooses to advertise the list of delinquent taxpayers, the Board must adopt a
resolution in December authorizing the publication of the list.
PREPARED BY:
ATTACHMENTS: YES 0
NO J
Steven L. Micas
County Attorney
SIGNATURE: ~
COUNTY ADMINISTRATOR
-
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
12.A.
SUBJECT:
Request for funds for Chesterfield Basketball League program.
COUNTY ADMINISTRATOR'S COMMENTS:
~~~~~~~
J-F~~~~~~" ~
~>-U-~.t..~ ~~-,.~-
A;:( ~):(~ ~~
SUMMARY OF INFORMATION: ~ Cc.--. '~' ~~
The Chesterfield Youth BasKetball League ~s made a request to Mr. Harry
Daniel, Dale District supervisor, and which has been passed on to the
Parks and Recreation Department, to assist with the implementation of a
new program, Super Seniors, for youth 16 and 17 years of age, and who
are unable to participate on school teams and other basketball programs.
Currently, if these individuals do not participate on an organized school
team, there is no basketball program in which they kay play. This new
program would start in January and would include teams from the various
athletic associations in the county. These associations include, but
are not limited to, Hening, Falling Creek, Bensley, Beulah, Clover Hill,
Midlothian, Chalkley, Davis, Hopkins and Gordon. The league will oper-
ate under the existing youth league, Chesterfield Youth Basketball League
and will be governed by this organization.
Since this is an extension to an existing program, the Parks and Recrea-
tion Department is not budgeted for this program. As a result, we are
requesting $6,500 to cover department costs for required custodial and
part-time facility supervisors for use of schools. The cost of equipment,
officials, uniforms, etc. will be handled by the individual associations.
If funds are not appropriated, the department will be unable to provide
the facilities for this program. Since this program serves all areas
within the county, it is recommended that the funds be appropriated from
the contingency fund of the board.
PREPARED BY~
~W-' dd;--
.4 ,. ' --
/"':./ . '~'5-/
ATTACHMENTS: YES ri
NO 0
SIGNATURE: ~/
COUNTY ADMINISTRATOR
-
-2-
-
Mr. Van Pagett, commissioner of the Super Seniors program will be at
the board meeting to answer questions concerning this program.
.-.
-
CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGENDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
l2.B.
SUBJECT: Approval of Funds for Professional Services for Dale Park
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At the November 24, 1982 meeting of the Board of Supervisors, the Parks
and Recreation Department was instructed to prepare necessary planning
and grant documents for the Dale Park. This process will involve the
preparing of plans, drawings, and grant packages for 1) the recreation
access road, and 2) phase I development of the park. Both of these
proposals plus support documents would be submitted, after approval by
the Board of Supervisors, to the Virginia Commission of Outdoor Recrea-
tion while the recreation access road proposal must also be submitted
to the Virginia Highway Department.
Because of the overall complexity of these proposals and the short time
frame to prepare these drawings and documents for formal presentation
in February, the Parks and Recreation Department wishes to utilize a
professional firm to assist with these documents. The department
recommends that Dale District 3C road funds in the amount of $7,000 be
used for this purpose.
Also, the board is requested to grant permission to the County Adminis-
trator to enter into a contract with a professional firm capable of pro-
viding these necessary services.
PREPARED BY:
-/?IJ; 745-t;
ATTACHMENTS: YES 0
NO ~
SIGNIlTURE: ~
COUNTY ADMINISTRATOR
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
12.C.
SUBJECT:
Request for funds for playground equipment at Bensley Elementary School.
COUNTY ADMINISTRATOR'S COMMENTS:
~'-L .,,~~~~,~~
~ ~ ~ ~'~ .HJ. f>~~ q'~..:)
~ r~ 1-fv.. ~ ~'8frf'J. /I
SUMMARY OF INFORMATION:
The Parks and Recreation Department has received a request from the
Bensley Elementary PTA to assist with purchase of playground equipment
for their school. The PTA is supported in this request by the Bensley
Civic Association and the Bensley Athletic Association (see attached
letters) .
The organization(s) have $1,000 to put forth to purchase equipment
similar to that which we have put in at Davis Elementary, Huguenot
Park, Ecoff Park, and Rockwood Park.
The total project cost would be as follows:
Total Request
$ 3,050
1,400
-1,000
$ 3,450
-Equipment (4 pieces including slides, balance beams,
climbing tower, and benches)
-Sand/Border Materials
-Minus donation for PTA
The equipment would be installed by the Parks and Recreation Department
and maintained by the school maintenance staff.
Since there are no park bonds available for this project, it is recornmende
that Bermuda District 3<:: road funds be used for tho is C., rO~j ect. Th~,' s
has been the source of funding . ";--;;.1' ".' /-
for similar sucp. proj ects. PREPARED BY~ (--'721.-' ,~
(cont' d.)
ATTACHMENTS: YES IYt
NO 0
SIGNATURE:
---:>,. / I
1\ LTT.
COUNTY ADMINISTRATOR
-
-2--
-
If funds are appropriated, the Parks and Recreation Department wishes
to request that the $1,000 be accepted as a donation and then appropri-
ated into the account set up for this project.
BUDGET & MANAGEMENT COMMENTS:
Bermuda District 3~ road account has a balance of $12,517; therefore, with an
appropriation of $3,450 for playground equipment for Bensley Elementary, the balance
would be reduced to $9,067. !
Prepared b)f/
Lane B. Ramsey, Dire tor
Budget and Accounting Department
-
.-
6139 strathmore Road
Richmond, Va. 23237
25 October, 1982
Dear Mr. Eester,
I \ofant to th"mk you for meeting '.,Ii th us concerning
the playground equi~'ment the Bensley PTA would like to
install at our school.
As president of Bensley's PTA, I feel the wooden play-
ground structures will be a great benefit to our school.
It will enhance our P. E. programo Although not necessary
" ~
to a well planned program, it w:ill be a nice addition.
This equipment will also be a boost to the renewed civic
interest in the Bensley area. Parents will ~'Jant to brin~
their children to our school after school hours. PerLaps
it could also be used for tte S1..ur.mer Play';rcund Program
."
at Bensley.
Thank you again for all YOG~r help.
Sincerely,
/J
1\ "
"\ {..../,/ ;::' ,//
\j "" ( I i-,' ) '.( c~
(l..~'.',- (. /' ~
-
-
Bensley Athletic Association, Inc.
2730 Swineford Road
Richmond, Virginia 23237
Phil Hester
Parks & Recreation
P.O. Box 40
Cfiesterfield, Va. 23832
We would like to express our total support for the
playground equipment, which will be placed at Bensley
Elementary School. This is exc iting news to our
residents and will be looking forward to the use
thereofo
Sincerely,
clkl,t,tLtJ.Jjktd:t~t~
Harry ~ea~:ouse, President
lrr/hg
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_' ,,()., I: ;: J/I~ (J J f<: I {C 1_ . ,
f'-,' ../ c, - ~ I
\:(' _ -;;!. L
"'" .-
HARRY C. DANIEL
CHESTERFIELD BOARD OF SUPERVISORS
DALE DISTRICT
4833 Melody Road South
Richmond, Virginia 23234
August 30, 7982
Mr. Phil T. Hester, Director
Parks and Recreation
Chesterfield County
Box 40
Chesterfield, Virginia 23280
~
Dear Phil:
,"
As you know, the PT A at Bensley Elementary School has
requested some general improvements in the recreation
facilities at their location. Attached is a list of items
which. they are looking for. Would you see what you can
do to help them out. Garland and I would be extremely
appreciative.
Very truly yours,
/~f CVLrt/1
Harry r Daniel
/-IGD:f
cc: Mrs. Melissa Ball
Mr. Carland Dodd