05-23-2007 Packet
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 2.A.
Subiect: County Administrator's Comments
County Administrator's Comments:
County Administrator:
~
Board Action Reauested:
No action required.
Summary of Information:
In the fall of 2005, SAFE, in partnership with Youth Planning and Development
and Chesterfield Public Schools, conducted a community youth needs
assessment. The results of that assessment indicated that underage drinking
is the most prevalent and pervasive concern among teens, with nearly half of
12th-graders reporting drinking in the month prior to the survey.
To learn more about the issue, SAFE established an underage drinking task
force. The task force, with funding from the Virginia Department of Alcoholic
Beverage Control, surveyed young people regarding their perceptions of
alcohol availability and the consequences for getting caught. They also
conducted compliance checks at local retail outlets that sell alcohol.
Based on the additional data from the survey and the compliance checks, the
underage drinking task force has developed recommendations to address the
issue in Chesterfield County.
Wayne Frith, SAFE executive director, and Kate Doyle, a senior at James River
High School and chair of the task force, will present the task force's
report.
Preparer:
Jana D. Carter
Title: Director, Juvenile Services
Attachments:
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000001
Preventing substance abuse together
-SAFE-
Report of the
Underage Drinking Task
Force
May 2007
Substance Abuse Free Environment Inc. (SAFE)
P.O. Box 40
Chesterfield, Virginia 23832
804-796-7100
Wayne Frith, Executive Director
000002
Background
In November 2005, students in grades eight, 10 and 12 in Chesterfield County Public
Schools completed the Prevention Needs Assessment Survey. The survey revealed that
most young people are making healthy decisions about tobacco, alcohol and other drug
use. The majority of students in grade 12 did not use alcohol during the 30 days previous
to the survey (56 percent). However, of all substances, alcohol is by far the most
frequently used. Of particular concern, more than one out of four 12th-graders reported
binge drinking (five or more alcoholic drinks in a row) within the two weeks prior to the
survey. The data from the survey suggests that considerable efforts are needed to combat
underage drinking.
SAFE responded to this problem by forming an Underage Drinking Task Force, chaired
by Kate Doyle, a student at James River High School. As the task force reviewed the
data, they realized they needed more information about the patterns of underage drinking
in Chesterfield County. The task force decided to obtain additional information to create
a more precise picture of what's happening in our community pertaining to underage
alcohol consumption.
SAFE applied for and received a Community Coalitions grant from the Virginia
Department of Alcoholic Beverage Control to gather additional information as a follow-
up to the survey data. The grant contained three major components: a voluntary survey of
teens to determine when and where they drink and how they obtain their alcohol,
compliance checks to determine the availability of alcohol through retail outlets and the
development of community awareness about underage drinking. Data collected by the
Underage Drinking Task Force from the voluntary youth surveys and related compliance
checks gives a clearer picture of our community and suggests practical approaches for
prevention and improvement.
V oluntary youth questionnaire
As a way to gain more insight about underage drinking patterns, the Underage Drinking
Task Force, led by the students on the task force, developed a questionnaire to administer
to young people in Chesterfield County. A total of 479 questionnaires were completed:
182 were filled out by students who attended the SAFE-sponsored Bandfest in February
2007 and 297 were administered to students in March 2007 prior to entering the
auditorium at L.C. Bird High School to receive their driver's licenses. A nearly equal
number of males and females completed the questionnaire. The majority were 10th and
11 th graders (30 percent and 38 percent respectively). Because Bandfest attracted young
people of all ages, 11 percent of the questionnaires were filled out by students in grades
five to eight. All students at the two events were invited to participate, but participation
was strictly voluntary. While the results of the questionnaire provide important
information about the participating youths' perception of underage drinking in
Chesterfield County, they may not be representative of the entire county because the
sample was not randomly taken from the population. The following are the results
obtained from the questionnaires.
Report of the Underage Drinking Task Force
Page 1
000003
Where do you think high schoolers
do most of their d rin king?
Parks or
outside
7%
I n their
cars 2%
\.- Friend's
house
79%
Where do you think high schoolers
get their alcohol?
Buy It
Themselves
4%
Parents
Stash
27%
Fake 10
40/&
Parents Get
It For Them
40~
01 der
Frien dsor
~ Siblings
61%
Report of the Underage Drinking Task Force
Page 2
000004
When do you think high schoolers
do most of their drinking?
Weeknights After School
4010 4010
At School 1 %
hen Parents Are
Out of Town 150h.
'W,eekends
76%
How often do you think high schoolers
drink at parties?
Rarely
3%
Almost all
the time
210k
Sorne of
the time //
300,4
Most of the
time 46 o~
Report of the Underage Drinking Task Force
Page 3
000005
How likely do you think it is that a high schooler
will be caught for underage drinking?
600/0
500/0
400/0
300/0
200/0
1 00/0
Not Very
Likely
Likely
Very Likely
I f a high schooler is caught for underage drinking,
how severe do you think the consequences are?
600/0
100/0
500/0
400/0
300/0
200/0
Not Very
Seri ous
Seri ous
Very Serious
Report of the Underage Drinking Task Force
Page 4
000006
COlTIpliance Checks
The compliance checks conducted by the Underage Drinking Task Force utilized a
volunteer system to recruit high-school students between the ages of 16 and 18. The
students received training from Mr. Will Goodman of the Virginia Department of
Alcoholic Beverage Control. The student volunteers were instructed not to dress to
appear older on the nights of the compliance checks; rather, they were to look their ages.
Additionally, the underage buyers were instructed to be honest when attempting to
purchase. When asked for identification, they were to provide the clerk with their driver's
license without question. If the clerk were to ask the potential buyer for their age, they
were to respond with the correct age. The mission of the compliance checks was to
determine how easily a teenager in Chesterfield County might obtain alcohol. The
volunteers were not to do anything that would unfairly entrap clerks into selling.
Several members of the Underage Drinking Task Force then met with Chesterfield's
Street Drug Enforcement Unit to compile a list of stores with off-premise alcohol permits
to visit for the compliance checks. One of the questions on SAFE's student questionnaire
provided an opportunity for youths to identify places where teens could purchase alcohol.
These establishments were included in the selection process. Twenty-nine stores were
targeted for the evenings of April 21 and April 28, both of which were Saturdays.
SAFE purchased 100 radio advertisements that were broadcast on Clear Channel radio
stations during the week prior to and the weeks of the compliance checks, informing the
public, especially clerks at local stores, that a series of compliance checks were to be
conducted in Chesterfield County. Of the 29 retailers visited, underage buyers purchased
alcohol at eight locations, for a non-compliance rate of 28 percent. Of the eight clerks
who sold, all but two checked the underage buyer's driver's license but sold anyway. At a
ninth location, a customer offered to buy alcohol for the teen.
Results of Underage Buyer Compliance Checks,
April 21 and 28
Did no! .~II
n%
Report of the Underage Drinking Task Force
Page 5
000007
SAFE is using positive reinforcement, recognizing the alcohol outlets that complied with
the law. They received a letter from SAFE congratulating their clerk for doing the right
thing in preventing a minor from purchasing alcohol in their store, along with a certificate
of recognition. SAFE is also thanking and publicizing the names of the stores that
complied in community papers and at the Town Hall Meeting on Underage Drinking
May 17.
First Hand Accounts - Kate Doyle
On the evening of April 21, I entered an establishment in the Bellgrade shopping center
off Huguenot Road. I retrieved a can of Budweiser from the refrigerator and took it up to
the counter, where the clerk spent perhaps a minute inspecting my identification. He read
the date of birth on it, April 5, 1989, and then referred to a poster sitting on the counter
that stated, "Do not sell to after this date in 1985." He looked back at my license again
and mumbled out an apology saying that I was too young. Ready to accept this, I replied
with "OK," but before I could reach out to take my license back, he had changed his
mind. "Oh, '89, that's not so bad. It's OK," the clerk said and rang up the beer. This man
clearly knew that what he was doing was illegal, though he did not think it morally wrong
to continue the sale.
The last location I attempted to purchase from that evening was a store at the Boulders on
Midlothian Turnpike. The clerk refused sale after checking my driver's license, and I
returned to the unmarked police vehicle. I had been sitting in the passenger's seat for a
matter of seconds when a man exited the store and approached my window, holding a
twelve pack of Icehouse beer in one hand. The officer in the driver's seat instructed me to
crack my window and speak to the man, and I did so. The man told me that he had seen
what happened in the store, and that he'd be willing to give me a few of his beers if we
could give him a ride "around back." I obliged, as instructed, and the man opened the
door behind me. To his surprise, a second officer in civilian clothing was in the back seat,
and seeing this, the man decided to walk rather than try to squeeze into the seat. We sat
for a moment, watching him retreat from our vehicle, when the officer in the driver's seat
handed me two one dollar bills and decided to pull up next to the man. Again, I cracked
the window open and spoke to the man. I asked if he would do me a favor and take the
two dollars, go back into the store, and buy me a twenty-four ounce Budweiser in a can.
He asked if we were all underage, to which we all replied "Yes," and then took the two
dollars and went back into the store. Moments later, he returned and slid the forty ounce
bottle of Icehouse through the window and told us to "have fun." The officer in the seat
behind me then opened his door, stepped out of the vehicle and proceeded to read the
man his Miranda rights. While the man sat on the curb in handcuffs, he told the officer
that he was only trying to do us a favor; apparently, the man would buy his underage
relatives and their friend's alcohol on a regular basis. He did not think that providing
underage kids with alcohol was a problem at all.
Report of the Underage Drinking Task Force
Page 6
000008
Conclusions
The questionnaire results give a clearer picture of when and where teens in Chesterfield
County are drinking and how they get their alcohol. Youths who took the questionnaire
perceive that:
· Most high schoolers are drinking on weekends.
· Most are drinking at a friend's house.
· Drinking is very common at parties.
· Most high schoolers get their alcohol from older siblings or friends or from their
parents' supply.
The questions relating to how likely a teen would be to get caught for underage drinking
and how serious the consequences for getting caught are did not specify whether getting
caught and the consequences received related to parents, school officials or law
enforcement (or all of these), so students may have interpreted the question in different
ways. However,
· About half think that high schoolers will get caught for underage drinking.
· About half think that the consequences for getting caught are very serious.
In response to the compliance checks, the non-compliance rate in our findings was 28
percent, double the Virginia Department of Alcohol Beverage Control's non-compliance
rate for 2006 of 14 percent. The higher rate of non-compliance is likely due to targeting
stores that teens completing the questionnaire and police officers indicated may be selling
to underage buyers. Targeting these stores is essential to helping close this avenue for
youth to obtain alcohol. However, of equal importance is recognizing those stores who
comply with the law, providing positive reinforcement for their assistance in helping
keep our young people safe.
Recomlllendations
The Underage Drinking Task Force offers the following recommendations.
1. Build partnerships with county merchants through business associations and
councils to investigate collaborative strategies to reduce the sale of alcohol to
underage buyers. As with our current efforts, SAFE will publish the names of the
establishments that comply with the laws regulating the sale of alcohol to
underage persons. We believe that making our community aware of those
businesses that work to protect our youths will benefit everyone.
2. Explore strategies to increase the accountability for adults on whose property
underage drinking takes place. We envision working with members of the Board
of Supervisors, Chesterfield Police, the office of the Chesterfield County Attorney
and the office of the Commonwealth's Attorney to review social host ordinances
and offer specific recommendations for new or modified ordinances.
Report of the Underage Drinking Task Force
Page 7
000009
3. Working with the same individuals noted in the first two recommendations, seek
innovative approaches to strengthen communications between merchants who sell
beer in kegs and public safety professionals. In many cases where large numbers
of teens are found consuming alcohol on private property the source of the
alcohol is a keg. We believe that knowing the probable location where kegs of
beer would be consumed would help address underage drinking as well as other
dangers and crimes associated with alcohol intoxication, such as drunk driving.
4. Explore programs that specifically operate during the most likely times that teens
consume alcohol: weekends. The data collected concerning this issue helps us
target programming ideas. For example, many citizens have commented that
after-school programs would combat underage drinking. While after-school
programs provide many positive benefits and promote healthy lifestyles, it
appears, based on our data from the youth questionnaire, that few teens drink in
the hours after school closes. This is an example of being able to strategically
target our efforts for maximum impact and efficiency of effort.
5. Continue gathering information from teens using on-going environmental scans.
We propose to do this by periodically administering the questionnaire described
in this report when new driver's licenses are given to high school students. SAFE
has an agreement from the 12th District Court Service Unit to assist in gathering
this information from teens in their system as well. The information gathered
through these continuous environmental scans will be combined with the larger
body of information gathered in the community youth survey administered every
other year to students in grades eight, 10 and 12 to measure effectiveness of
strategies and to fine tune those strategies.
6. Continue additional underage alcohol compliance checks in partnership with the
Chesterfield Police. The questionnaire used to gather information from teens also
enables SAFE to receive information to help us target establishments that pose
higher risk for violations 0 flaw.
SAFE is committed to the principle that solutions to underage drinking will emerge when
the entire community takes ownership for and participates in proactive planning, building
upon the strengths of Chesterfield County to reduce behaviors that contribute to the
erosion of the quality of life in our community. The central mission of SAFE is to engage
the conununity in preventing substance abuse. Chesterfield County is one of America's
Best 100 Communities for Young People in part because we work together to keep our
children healthy and safe.
Report of the Underage Drinking Task Force
Page 8
000010
Metnbers of the Underage Drinking Task Force
Kate Doyle, student, James River High School; task force chairman
Doris Elliot. R.N., public health nurse
Dr. Bancroft Greene, chairman, SAFE Board of Directors
Dr. Linda Hancock, RN, CFNP, Office of Health Promotion, Virginia Commonwealth
University
Karl Kalber, prevention specialist, Chesterfield Mental Health Support Services
Kayla Lupino, student, Clover Hill High School
Mary Lib Morgan, prevention teacher, Chesterfield County Public Schools
Acknowledgetnents
SAFE wishes to acknowledge the support of the Chesterfield County Department of
Youth Planning and Development for this project.
Jana Carter, Director of Juvenile Services
Sharyl Adams, Substance Abuse Prevention Specialist
Lori Epps, Youth Specialist
Patty Glazier, Secretary
Krisandra Allen, master's level student in Public Health at Virginia Commonwealth
University, served as research consultant and coordinator for the project.
SAFE acknowledges the support of the Chesterfield County Police Department for
assistance with compliance checks, particularly Lt. Lorrie Smith and officers from the
Street Drug Enforcement Unit.
SAFE particularly thanks William Goodwin from the Virginia Department of Alcoholic
Beverage Control for training the students to participate in compliance checks.
This project was funded by a federal grant from the Office of Juvenile Justice and
Delinquency Prevention through the Virginia Department of Alcoholic Beverage Control.
Report of the Underage Drinking Task Force
Page 9
00001.1
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 2.B.
Subiect: County Administrator's Comments
County Administrator's Comments:
County Administrator:
r/tJI(
Board Action Reauested:
Summary of Information: In honor of "Earth Day", Chesterfield County's Second
Annual Environmental Fair was held on April 21, 2007 inside Chesterfield
Towne Center. An electronic recycling event was held on the same day outside
of the mall in the Tire America parking lot. Over 1,000 people attended the
fair. Twenty-one vendors displayed their success in being responsible
protectors of the environment. These vendors consisted of county
departments, state agencies and private businesses. The electronic recycling
event drew 267 participants who donated 26,085 pounds of electronics.
Attendees praised the county for this educational awareness opportunity and
requested that this fair become a permanent annual event.
Preparer: Francis M. Pitaro
Title: Director of General Services
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23, 2007
Item Number: 2.C.
Subiect:
Recognition of Foster Care Month and a Presentation on PRIDE
County Administrator's Comments:
County Administrator:
c/(j/(
Board Action Requested:
Summary of Information:
In recognition of Mayas Foster Care Month, a presentation is being given on
PRIDE. Parent Resources for Information, Development & Education is a 27-
hour classroom/12-hour home assessment training program utilized by
Chesterfield-Colonial Heights Department of Social Services to ensure
competent, well-prepared interim parents for children in their custody while
working toward permanency. Training and assessments are conducted jointly by
a social worker and a foster parent. In 2004 the department volunteered to
pilot this model, evidence-based program for the state. Use of this program
has improved the quality of the foster-adoptive parent resource pool and
strengthened teamwork between the foster-adoptive family, the birth family,
and the social work staff, leading to better outcomes for children in their
care.
Preparer:
Sarah C. Snead
Title: Director-Social Services
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 5.A.
Subiect:
Resolution Recognizing Comcast Cablevision for a Donation of $10,000 Towards
the 2007 "Chesterfield Celebrates" Campaign by Chesterfield County Parks and
Recreation Department
County Administrator's Comments:
County Administrator:
c/I3I(
Board Action Reauested:
The Board of Supervisors is requested to approve a resolution to recognize
Comcast Cablevision for their donation for the Annual "Chesterfield
Celebrates" campaign.
Summary of Information:
Comcast Cablevision graciously donated $10, 000 toward the Annual
UChesterfield Celebrates" campaign to enable the Chesterfield County Parks
and Recreation Department to provide wholesome, family activities. This
includes the Annual Fourth of July Celebration, Richmond Symphony Concerts
and Parade of Lights. These free family oriented special events, provide two
Richmond Symphony concerts at Pocahontas State Park; music, children's
entertainment, and a fireworks display at the Fourth of July Celebration and
a display of festively decorated boats at the Parade of Lights. Comcast
Cablevision serves as an excellent example of how businesses can participate
in promoting fun, community based special events for the citizens of
Chesterfield County.
Preparer: Michael S. Golden
Title: Director. Parks and Recreation
Attach ments:
. Yes
ONO
I # 0000331
RECOGNIZING COMCAST METRO RICHMOND FOR ITS GENEROUS DONATION
TO THE 2007 "CHESTERFIELD CELEBRATES" CAMPAIGN
WHEREAS, the Chesterfield County Parks and Recreation Department
provides wholesome, family activities for the enjoyment of county
residents; and
WHEREAS, the annual Fourth of July Celebration, Richmond Symphony
concerts at Pocahontas Park, and Parade of Lights are among the free
events that offer entertainment to citizens of all ages; and
WHEREAS, Comcast Metro Richmond has continued to provide a
generous donation to be used by the Parks and Recreation Department
towards the 2007 "Chesterfield Celebrates" campaign; and
WHEREAS, this donation is a maj or component toward the
enhancement of the special events funded through this campaign; and
WHEREAS/ Comcast Metro Richmond continues to give back to the
Chesterfield community through their sponsorship; and
WHEREAS, through the cooperative efforts of Mr. Kirby Brooks,
Area Vice President and General Manager, and Mr. Kenneth M. Dye,
Director Government Affairs and Community Affairs, the spirit of
community/private partnerships has provided the department with
increased awareness to explore similar opportunities for other
programs; and
WHEREAS, Chesterfield County greatly
and is looking forward to continuing a
Comcast Metro Richmond.
appreciates this donation
strong relationship with
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 23rd day of May 2007, publicly recognizes Comcast
Metro Richmond for its generous contribution toward the 2007
"Chesterfield Celebrates" campaign.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be
presented to Comcast Metro Richmond and that this resolution be
permanently recorded among the papers of this Board of Supervisors of
Chesterfield County, Virginia.
000034
.~~
~ ~~I
I~- ~~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23, 2007
Item Number: 5.8.
Subiect:
Resolution Recognizing Police Department Chaplain Bob Floyd for His Many Years
of Service to the Department and to the Residents of Chesterfield County Upon
His Retirement
County Administrator's Comments:
County Administrator:
~
Board Action Requested:
Mr. King requests that the Board of Supervisors adopt this resolution
recognizing Police Department Chaplain Bob Floyd for his many years of service
to the department and to the residents of Chesterfield County upon his
retirement.
Summary of Information:
This resolution will recognize Police Department Chaplain Bob Floyd for his
many years of service to the department and to the residents of Chesterfield
County upon his retirement.
Preparer:
Donald J. Kappel
Title: Director. Public Affairs
Attachments: . Yes
DNO
#
000035
RECOGNIZING CHAPLAIN-BOB FLOYD UPON HIS RETIREMENT
WHEREAS, law enforcement is a difficult and challenging profession that
sometimes must deal with situations that are highly emotionally charged; and
WHEREAS, these situations can involve accidents,
death of members of the community, criminals and
enforcement personnel; and
serious
suspects,
injury or
and law
WHEREAS, in such circumstances, the strength, support and counsel of a
chaplain can bring great comfort to those affected by the injury or loss; and
WHEREAS, Chaplain Bob Floyd has served as a volunteer with the
Chesterfield County Police Department for more than 15 years in the capacity
of police chaplain; and
WHEREAS, Chaplain Floyd has assisted many individuals and families in
their greatest time of need, especially in the loss of a loved one; and
WHEREAS, addi tionally, Chaplain Floyd has served as a counselor for
police families and has also served as the chaplain and mentor to many police
recruits; and
WHEREAS, during 2006 alone, Chaplain Floyd volunteered hundreds of
hours in order to provide needed services; and
WHEREAS, Chaplain Floyd also is the volunteer external sponsor of the
Vietnam Veterans of America, Powhatan Incarcerated Chapter, 682, and as such,
provides chaplain services to veterans who are incarcerated at Powhatan and
Deerfield facilities; and
WHEREAS, in October 2006, Chaplain Floyd was selected by Chesterfield
County to act as presidential Greeter, and he and his wife, Jean, met
President Bush at Richmond Airport, where Chaplain Floyd was presented with
the President's Volunteer Service Award; and
WHEREAS, Chaplain Floyd was inducted into the Chesterfield Senior Hall
of Fame on October 26, 2006; and
WHEREAS, Chaplain Floyd has announced his retirement as a police
chaplain.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 23rd day of May 2007, publicly recognizes Chaplain Bob Floyd
and extends, on behalf of all Chesterfield County residents, sincere
appreciation for his many years of selfless service to others, gratitude for
the comfort he has brought to many individuals and families in very difficult
and trying times, and best wishes to Chaplain Floyd and his wife, Jean, for a
long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Chaplain Floyd, and that this resolution be recorded among the papers of
this Board of Supervisors of Chesterfield County, Virginia.
000036
I~~
16;
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetina Date: May 23, 2007
Item Number: 5.C.
Subiect:
Resolution Recognizing the Ettrick Neighborhood and Business Foundation,
virginia State University, The Rudi Johnson Foundation, The Ettrick Historical
Society, R L Dunn and the Friends of Ettrick Society for Their Contributions
and Participation in the Ettrick village Clean Up Day May 5, 2007
County Administrator's Comments:
County Administrator:
c/fjf
Board Action Requested:
Mrs. Humphrey recommends that the Board of Supervisors adopt this resolution
recognizing the sponsors, organizers, participants and volunteers for their
contributions both individually and collectively in the Ettrick village Clean
Up Day.
Summary of Information:
This resolution will recognize all those who have contributed to making the
Ettrick village Clean Up Day possible.
Preparer:
Kirkland A Turner
Title: Director. Plannina
Attachments: . Yes
DNO
# 000037
RECOGNIZING THE ETTRICK NEIGHB'ORHOOD AND BUSINESS FOUNDATION, VIRGINIA
STATE UNIVERSITY, THE RUDI JOHNSON FOUNDATION, THE ETTRICK HISTORICAL
SOCIETY, MR. R. L. DUNN, AND THE FRIENDS OF ETTRICK SOCIETY FOR THEIR
CONTRIBUTIONS AND PARTICIPATION IN THE ETTRICK VILLAGE CLEAN UP DAY
WHEREAS, the Chesterfield County
committed to addressing concerns
sustainability in our community,
neighborhoods; and
Board of Supervisors
about visual blight
especially in our
is
and
older
WHEREAS, the Ettrick Neighborhood and Business Foundation
is a community organization dedicated to promoting a healthy,
and safe community free of visual blight; and
( ENB F)
clean
WHEREAS, Virginia State University (VSU) is an institution of
higher learning dedicated to instilling in its students the importance
of community service as a catalyst for change thereby promoting
excellence in all areas of life; and
WHEREAS, the Rudi Johnson Foundation is a non-profit organization
that works with the private sector and government agencies at all
levels to provide support to community-based organizations to improve
the quality of life for the citizens of the community; and
WHEREAS, the Ettrick Historical Society is a group of concerned
citizens who desire to preserve and protect the history, charm and
vitality of the Ettrick Village; and
WHEREAS, Mr. R. L. Dunn has shown himself to be an entrepreneur
dedicated to assisting whenever and wherever possible and contributing
his resources toward improving the quali ty of life and producing a
positive impact on the community particularly in the Ettrick Village;
and
WHEREAS, the Friends of Ettrick Society is a founding group of
concerned citizens dedicated to maintaining the charm, beauty and
sustainability of the Ettrick Village by promoting a clean and safe
community that is free of visual blight; and
WHEREAS, Chesterfield County officials, employees and citizens
identified the need for a cohesive, collaborative effort to spur
revitalization and promote a clean, attractive, safe environment free
of visual blight for the Ettrick Village; and
WHEREAS, the Ettrick Village Clean Up Day is a community event
sponsored, organized and planned through the collaborative efforts and
resources of the Matoaca District Supervisor Renny Bush Humphrey;
Matoaca District Planning Commissioner F. Wayne Bass; the Ettrick
Neighborhood and Business Foundation; VSU; the Rudi Johnson
Foundation; the Ettrick Historical Society; Mr. R. L. Dunn; the
Friends of Ettrick Society; and Chesterfield County Departments of
Building Inspections, Planning, Waste and Resource Recovery
000038
Management, Police and Community Revitalization, to decrease visual
blight in the Village of Ettrick by the removal of appliances, junk,
trash, brush and debris; and
WHEREAS, the Ettrick Village Clean Up Day provides an opportunity
for the community to build coalitions and partnerships, both public
and private, that promote positive change and improve the vitality and
sustainability of the Ettrick Village and thereby, the county as a
whole; and
WHEREAS, the following local businesses have supplied resources
in support of this activity with the assistance of VSU and the Rudi
Johnson Foundation, Ettrick United Methodist Church and the United
States Marines, Marine Core Detachment Fort Lee: Anthem; S & S Tire;
The Bank of McKenney; Pepsi; Ukrop's; Wawa; Frito-Lay; Sam's Club;
Papa John's Pizza; Little Caesar's; and Vincenzo's Italian Restaurant.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 23rd day of May 2007, publicly recognizes the
Ettrick Neighborhood and Business Foundation; Virginia State
University; the Rudi Johnson Foundation; the Ettrick Historical
Society; Mr. R. L. Dunn and the Friends of Ettrick Society together
wi th all the local retailers, county employees and volunteers, both
public and private, for their participation and contributions to the
success of the Ettrick Village Clean Up Day on May 5, 2007, and
commends them for their unwavering support and commitment to community
and public service.
000039
I~~
~~
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23, 2007
Item Number: 8.A.
Subiect: Nomination/Appointment to the Richmond Metropolitan Convention
and visitors Bureau (RMCVB)
County Administrator's Comments:
County Administrator:
,~
Board Action Requested:
Nomination/appointment of member to serve on the RMCVB.
Summary of Information:
The purpose of the RMCVB is to serve as the lead regional agency and advocacy
group for tourism and convention business in the Richmond area. RMCVB
recently adopted new Articles of Incorporation and Bylaws. The structure of
the RMCVB board was changed from a 32-seat board to 21 members. Chesterfield
has two seats on the board, one of which is an elected official, currently
Mr. Sowder.
The RMCVB has requested a tourism representative be appointed to the other
seat to represent Chesterfield County for the period of July 1, 2007 through
December 31, 2007. This person can be reappointed in January 2008 for a
three-year term. It is recommended that Mr. Neil Amin, Chief Executive
Officer of Shamin Hotels, who currently serves as a county representative, be
reappointed to this seat. Shamin Hotels is the largest hotel owner and
operator in Central.Virginia, with over 20 hotels in the Greater Richmond
Metropolitan Area. Shamin Hotels currently operates five hotels in
Chesterfield County and plans to build an additional hotel in 2008. Mr. Amin
graduated summa cum laude from The Wharton School's BS/MBA Submatriculation
Program. In addition to serving on the board of the Richmond Metropolitan
Convention and Visitors Bureau/ he is a charter member of The Indus
Entrepreneurs of Washington, D.C. The Board of Supervisors is in concurrence
with Mr. Amin's appointment.
Title: Assistant County Administrator
Attachments:
.NO
#
0000/10
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
OOOO~"11
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23,2007
Item Number: 8.8.1.
Subiect:
Approval of License Agreement with the Chesterfield Softball Association
Incorporated for the Short-term Operation of Concession Facilities at the
Harry G. Daniel Park at Iron Bridge and the Warbro Road Athletic Complex
County Administrator's Comments: 12~ ~/tJ 4ru-w-(
County Administrator:
~
Board Action Requested:
Authorize the County Administrator to enter into a license agreement with the
Chesterfield Softball Association Incorporated (CSA) for operation of
concession facilities at the Harry G. Daniel Park at Iron Bridge and the
Warbro Road Athletic Complex through October 2007.
Summary of Information:
Parks and Recreation staff has been working with the Parks and Recreation
Advisory Commission (PRAC) on proposals to award operation of the two
concession facilities located at adult softball fields through a competitive
bid process, in lieu of previous leased operations. Since the process for
bidding the concession operations was not completed prior to the March 2007
opening of the softball season, PRAC and staff recommend that CSA continue to
operate the concession facilities for one more softball season. The license
agreement is revocable by the county if performance is unsatisfactory. Award
of the competitive bid contract will take place prior to the start of the
2008 softball season. Approval is recommended.
Preparer: Michael S. Golden
Title: Director, Parks and Recreation
Attachments:
DYes
.NO
1# 0000421
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date:
May 23, 2007
Item Number: 8.B.2.
Subiect:
Approval of FY2007 School Board Grant Fund Revisions
County Administrator's Comments:
R~.4~
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County Administrator:
Board Action Reauested:
The School Board requests the Board of Supervisors to increase the
Instruction appropriation category in the School Board's Grant Fund by
$53,117.83 consistent with the resolution adopted by the School Board and
provided at Attachment A.
Summary of Information:
Chesterfield County Public Schools (CCPS) receives grants from various
funding sources each year. The School Board's FY2 007 Approved Annual
Financial Plan included an appropriation of $22,634,000 for 26 grants and
376.5 full-time equivalent positions in the School Grants Fund. During
the revisions that were made in December, at the quarterly review, we
added 6 additional grants.
Since then, CCPS has received notification of 1 new grant for FY2007 in
the amount of $53,11 7.83 for a State Title II Teacher Mentoring grant.
These additional funds will be used to mentor and train teachers in
schools that experience difficulty in attracting and retaining staff.
Preparer:
Marcus J. Newsome. Ed.D.
Title: Superintendent
Attachments:
. Yes
DNO
#
OOOOJ~3
-~~
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~- ~~~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: May 23, 2007
Budaet and Manaaement Comments:
The School Board is requesting that the Board of Supervisors increase the
Instruction appropriation category in the grants fund by $53,117.83 for a
state Title II teacher mentoring grant which will be used to train and
mentor teachers for schools that have difficulty in attracting and
retaining staff.
Preparer:
Allan M. Carmody
Title: Director, BudQet and ManaQement
000044
Attachment A
VIRGINA: At a regular meeting of the
Chesterfield County School Board held
Tuesday evening, May 8, 2007, at
seven-thirty o'clock in the Public
Meeting Room at the Chesterfield
County Courthouse Complex
PRESENT:
Thomas J. Doland, Chairman
Dianne E. Pettitt, Vice-Chairman
Marshall W. Trammell, Jr.
James R. Schroeder
David S. Wyman
RESOLUTION
On motion of Mr. Trammell, seconded by Mrs. Pettitt, the School Board requests
the Board of Supervisors to approve an increase of $53,117.83 to the Instruction
appropriation category in the School Grants Fund for the following grant:
Funding Source
Amount
Grant Title
Mentor Teacher Hard to Staff Schools
Federal
53,117.83
Carolyn Wright, Deputy Clerk
Marcus J. Newsome, Superintendent
000045
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date:
May 23, 2007
Item Number: 8.B.3.
Subiect:
Approval of FY2007 School Board Capital Improvement Program (CIP) Year-end
Revisions and Set a Public Hearing Date of June 27, 2007 to Revise FY2007
Capital Improvement Program Appropriations
R~~~ 4~
~
County Administrator's Comments:
County Administrator:
Board Action Reauested:
The School Board requests the Board of Supervisors to (1) set a public
hearing to consider increasing the appropriations in the School Capital
Improvements program by $3,188,100 for technology projects ($39,000 from
the School Grants Fund), for debt service ($149,100 from interest
earnings) and for air conditioning work at Meadowbrook High School
($3,000,000 from School CIP Reserve) and (2) transfer $149,100 from the
School Capital Improvements fund to the School Operating fund for debt
service.
Summary of Information:
The Department of Technology met all technology infrastructure
requirements at the high school and middle school level and is proceeding
with projects at the elementary school level. Projects currently underway
include Falling Creek, Jacobs, Providence, Spring Run, Woolridge, and
Wells Elementary Schools. An additional $39,000 is required to complete
these projects and is available in the State Educational Technology grant.
Preparer:
Marcus J. Newsome. Ed. D.
Title: Superintendent
Attachments:
. Yes
DNO
#
OOOO~'l6
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Additional interest earnings from the 2005 Virginia Public School
Authority issue, totaling $149,100, must be appropriated and transferred
to the School Operating Fund for use in debt service in order to close out
this bond issue. To accomplish this transfer, both the estimated interest
earnings and the transfer to the School Operating Fund must be increased
by $149,100.
There is a need to replace portions of the HVAC system at Meadowbrook High
School. The current system includes two aging chillers and has a capacity
that is inadequate overall to cool the required space. A third chiller is
needed to adequately cool common areas such as the auditorium, gyms, and
locker rooms. In addition, chill water piping must be changed out to
augment the existing piping system in the mechanical room and add roof top
units to reduce the load on the existing system. The work will be
accomplished beginning early summer and continue through next school year.
The work will have little or no impact on classroom instruction as the
work will take place outside and beyond the school day. The estimated
cost for the replacement is $3.0 million.
000047
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: May 23,2007
Budaet and Manaaement Comments:
This item requests that the Board set a public hearing to increase
appropriations in the School Capital Improvements Fund by $3,188,100
which addresses needs in several school proj ects as detailed in the
agenda item.
Interest earnings in the amount of $149,100 needs to be appropriated and
transferred back to the School Operating Fund for use in debt service.
Replacement of the HVAC system at Meadowbrook High School is estimated
to cost $3M and will be funded with an increase in the transfer from the
Schools' reserve for capital projects account. An additional $39,000 in
state technology funding is also requested to be appropriated to
complete technology projects at several school sites.
Preparer:
Allan M. Carmody
Title: Director. Budoet and Manaoement
000048
VIRGINIA: At a regular meeting of
the Chesterfield County School
Board held Tuesday evening, April
24, 2007, at seven-thirty o'clock
in the Public Meeting Room at the
Chesterfield County Courthouse
Complex
PRESENT:
Thomas J. Doland, Chairman
Dianne E. Pettitt, vice-Chairman
James R. Schroeder, D.D.S.
Marshall W. Trammell, Jr.
David S. Wyman
RESOLUTION
WHEREAS state educational technology grant funds are available for required work
at the elementary school level; and WHEREAS a total of $39,000 must be
transferred from the School Grants Fund to certain elementary school technology
projects to complete the infrastructure work at those schools; and WHEREAS
interest earnings of $149,100 from the 2005 Virginia Public School authority
issue must be transferred to the School Operating Fund for use in debt service in
order to close out this bond issue; and WHEREAS there is a need for an estimated
$3 million of HVAC work at Meadowbrook High School and funds are available in the
School eIP Reserve for this need; NOW THEREFORE BE IT RESOLVED that on motion of
Mr. Trammell, seconded by Mr. Wyman, the School Board requests the Board of
Supervisors to appropriate $3,188,100 to the School Capital Improvements Fund for
technology, debt service, and work at Meadowbrook High School, and transfer
$149,100 from the School Capital Improvements Fund to the School Operating Fund
as described in this agenda item.
Carol Timpano, Clerk
Marcus J. Newsome, Ed.D., Superintendent
000049
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 4
Meeting Date:
May 23, 2007
Item Number: 8.B.4.
Subiect: Approval of FY2007 School Board Operating Fund Year End
Adjustments
County Administrator's Comments:
e~fHKl A~
County Administrator:
~
Board Action Reauested:
The School Board requests the Board of Supervisors to (1) authorize the
County Administrator to reserve and appropriate into FY2008 unspent
FY2007 appropriations, contingent upon positive results of operations
wi thin individual departments and division wide, as determined by the
county's financial audit, as outlined on Attachment Ai and (2)reduce the
School Board's Operating Fund appropriation by $359,400 and make
appropriation changes among categories consistent with the resolution
adopted by the School Board on May 8, 2007 provided at Attachment B.
Summary of Information:
At the end of each fiscal year, the School Board requests revisions among
appropriation categories consistent with year-end projections of revenues
and expenditures.
Preparer: Marcus J. Newsome, Ed.D.
Title: Superintendent
Attachments:
. Yes
DNO
#
000050
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 4
The Governor's amendments to the FY2007 budget resulted in a reduction of
$542,600, the largest portion being a reduction in lottery proceeds of
$388,600. In addition, there is a reduction in sales tax revenue of
$365,300. In January 2007, CCPS received notification of start-up grant
award for the At-Risk Preschool Program in the amount of $215,000. The
effect of these changes is a decrease in state revenue of $692,900.
On April 11, 2007 the Board of Supervisors adopted a real estate tax rate
of $.97 per one hundred dollars of assessed value effective January 1,
2007. This action reduced the local transfer to the School Board by
$1,319,800 reflecting the impact on the FY2007 budget.
Federal funds have increased by $2,900 due to reimbursements for the
adult basic education programs. Local revenues have increased $852,100
primarily due to additional building rentals (including food service
transfers), sale of supplies, postal and printing services, and e-rate
reimbursements. Proceeds from a refunding of Virginia Public School
Authority bonds from FY2006 ($649,200) must be appropriated for use in
debt service. A transfer from the School Capi tal Improvement Program
($149,100) is also required for use in debt service due to higher than
anticipated interest earnings from the 2005 VPSA issue.
Each year, a staffing reserve is budgeted to address increases in
enrollment and the number of classes that may need to be created as a
result of that increase. For FY2007, we were able to accommodate our
additional students by using only a portion of that reserve. In
addition, while new technology integrator positions were budgeted in
FY2007 in order to meet the required state mandate, we were unable to
fill that large number during the course of the year. Consequently, the
budgeted funds from these positions are available for other critical
needs.
In the Operations and Maintenance category, there is a need to replace
portions of the HVAC system at Meadowbrook High School. The current
system includes two aging chillers and has a capacity that is inadequate
overall to cool the required space. A third chiller is needed to
adequately cool common areas such as the auditorium, gyms, and locker
rooms. The estimated cost for the replacement is $3.0 million. These
funds will be included in the CIP Reserve and transferred and
appropriated in the CIP major maintenance account to allow this work to
be completed. In addition, the delayed opening of the two new elementary
00005:1.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 4
schools will require that we furnish a number of trailers and the Enon
Annex to house students until the move takes place. We will also need
storage pods to store the current contents of Enon Annex while it is
being used to house students. The estimated cost for these two
expenditures is $68,800. Also, due to the popularity of the Family and
Consumer Sciences program at Manchester High School, there is a necessity
to create an additional commercial cooking classroom. Carl Perkins
federal funds can be used for the equipment, but renovations to existing
space must be made to allow the facility to be used for this purpose.
The cost is estimated at $100,000.
000052
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 4 of 4
Meetina Date: Mav 23~ 2007
Budaet and Manaaement Comments:
The School Board is requesting that the Board of Supervisors:
a) Consider decreasing revenue and expenditure appropriations in the
School Operating Fund by a net of $359,400 (decreasing the
Instruction appropriation category by $2,208,400, increasing the
Operations and Maintenance category by $3,168,800, and decreasing
debt service by $1,319,800) based on the latest staff
projections.
b) Approve the reserve of up to $5,636,600 in the School Operating
funds and $750,000 for the Appomattox Regional Governor's Schools
for re-appropriation into FY2008 in various accounts, contingent
on FY2007 positive Results of Operations.
Schools staff anticipates having more than sufficient funding after
results are finalized to cover the beginning fund balance reserves
already anticipated in the FY2008 school budget recently adopted by the
Board of Supervisors.
Preparer:
Allan M. Carmody
Title: Director. BudQet and ManaQement
000053
Reserves, Carried Forward and Appropriated in FY2008
Contingent on Individual Item Results of Operations
Risk Management - Workers Comp Reserve
County Tax System
New schools - startup instructional items
Textbooks
Special school projects - O&M
Wellness
Employee Health Clinic
Local Match to Grants
State Algebra
Print Shop
Manchester High School culinary arts program
Leadership Institute
400,000
254,800
10,000
150,000
1,826,800
53,000
320,300
1,078,700
193,000
25,000
100,000
125,000
Total
$4,536,600
Resenres, Carried Forward and Appropriated into FY2008
Individual Reserves Contingent Upon Positive Results of Operations
Utilities
Central Garage - O&M
Central Garage - Transportation
School Safety Plan
200,000
250,000
400,000
250,000
Total
$1,100,000
Other Funds to be Resenred and Carried Forward and
Appropriated into FY2008
Appomattox Regional Governor's School
$ 750,000
Attachment A
000054
Attachment B
VIRGINIA: At a regular meeting of the
Chesterfield County School Board held
Tuesday evening, May 8, 2007, at four-
thirty o'clock in the School
Administration Building at 9900 Krause
Road
PRESENT:
Thomas J. Doland, Chairman
Dianne E. Pettitt, Vice-Chairman
Marshall W. Trammell, Jr.
James R. Schroeder, DDS
David S. Wyman
RESOLUTION
WHEREAS, the ending balance for FY2007, net of reserve needs, is more than sufficient as
currently projected to meet the $6.75 million requirement for the FY2008 budget; and,
WHEREAS, the School Board plans to request re-appropriation of any remaining FY2007
unused general fund transfer in the first quarter of FY2008; and, WHEREAS, there is a
need to reserve the funds identified in Attachment A in the School Operating Fund at
June 30, 2007; and, WHEREAS, revenue decreases of $359,400 have been identified as part
of this year-end review: and, WHEREAS, there is a need to address some critical
maintenance needs in the current fiscal year; and, WHEREAS, there is a need to revise
appropriations as follows:
Operating Fund:
Instruction
Operations and Maintenance
Debt Service
Total Operating
$(2,208,400)
3,168,800
(1,319,800)
$ (359,400)
NOW, THEREFORE, BE IT RESOLVED, that on motion of Mrs. Pettitt, seconded by Mr.
Trammell, the School Board hereby requests the Board of Supervisors to decrease
appropriations in the School Operating Fund by $359,400, and reserve the funds
identified in Attachment A in the School Operating Fund, adjusted according to the
county's financial audit, and approve the appropriation changes as shown above.
Carolyn Wright, Deputy Clerk
Marcus J. Newsome
Superintendent
000055
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
CONSENT AGENDA
Page 1 of 1
Meeting Date: May 23, 2007
Item Number: 8.B.5.a.
Subiect:
Resolution Recognizing May 6-12, 2007, as UNational Arson Awareness Week"
County Administrator's Comments:
County Administrator:
~
Board Action Requested:
Approval of resolution for Arson Awareness Week
Summary of Information:
Chesterfield Fire and Emergency Medical Services is requesting the adoption
of the attached resolution recognizing Arson Awareness Week as May 6-12,
2007.
Preparer: Lt. Matt Coffin
Title: Community ProQrams Coordinator CFEMS
Attachments:
DNa
. Yes
b00056
RECOGNIZING MAY 6-12, 2007, AS
uARSON AWARENESS WEEK"
WHEREAS, in 2004, the most recent year
intentionally set vehicle fires occurred, an
from the previous year; and
for statistics,
increase of 18
36,000
percent
WHEREAS, arson has one of the lowest clearance rates of any major
crime; and
WHEREAS, the national clearance rate for arson in 2004 was 17.1
percent, and motor vehicle clearances were lower at 7.4 percent; and
WHEREAS, nearly 20 percent of all arsons occur in vehicles, and
arson is the second-highest cause of vehicle fires; and
WHEREAS, the price that America pays for vehicle fires is
extreme; and
WHEREAS, arson is expensive in pass-along costs and frequently in
human life; and
WHEREAS, public awareness is one of the specific responsibilities
of Chesterfield Fire and Emergency Medical Services and the County of
Chesterfield; and
WHEREAS, the theme of this year's "Arson Awareness Week" is
uVehicle Arson: Who Pays for this Crime?"
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes the week of May 6-12, 2007, as uArson
Awareness Week" and calls upon the citizens of Chesterfield County to
participate in fire safety and prevention by working jointly with
Chesterfield Fire and Emergency Medical Services to create and
encourage community awareness and understanding towards reducing the
number of vehicle fires and all fires caused by arson.
000057
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23, 2007
Item Number: 8.B.5.b.
Subiect:
Recognizing Mr. Emmett Allen Luck and Mr. Travis Myles Luck Upon Attaining
Rank of Eagle Scout
County Administrator's Comments:
County Administrator:
rM
Board Action ReQuested:
Adoption of attached resolution.
Summary of Information:
Staff has received a request for the Board to adopt a resolution recognlzlng
Mr. Emmett Allen Luck and Mr. Travis Myles Luck, Troop 842, sponsored by
Swift Creek Baptist Church, upon attaining the rank of Eagle Scout.
Preparer:
Lisa Elko
Title: Clerk to the Board
Attachments:
. Yes
DNO
#
000058
WHEREAS, the Boy Scouts of America was incorporated by Mr. William
D. Boyce on February 8, 1910, and was chartered by Congress in 1916j and
WHEREAS, the Boy Scouts of America was founded to build character,
provide citizenship training and promote physical fitnessj and
WHEREAS, after earning at least twenty-one merit badges in a wide
variety of skills including leadership, service and outdoor life, serving
in a leadership position in a troop, carrying out a service project
beneficial to their community, being active in the troop, demonstrating
Scout spirit, and living up to the Scout Oath and Law
Mr. Emmett Allen Luck and Mr. Travis Myles Luck, both of Troop 842,
sponsored by Swift Creek Baptist Church have accomplished those high
standards of commitment and have reached the long-sought goal of Eagle
Scout which is received by only four percent of those individuals
entering the Scouting movementj and
WHEREAS, growing through their experiences in Scouting, learning the
lessons of responsible citizenship, and endeavoring to prepare themselves
for roles as leaders in society, Allen and Travis have distinguished
themselves as members of a new generation of prepared young citizens of
whom we can all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors hereby extends its congratulations to Mr. Emmett Allen Luck
and Mr. Travis Myles Luck, and acknowledges the good fortune of the
county to have such outstanding young men as its citizens.
000059
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.B.S.c.
Subiect:
Recognizing Ms. Monica Marlo Foster Upon Attaining the Gold Award
County Administrator's Comments:
County Administrator:
~
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
Staff has received a request for the Board to adopt a resolution recognlzlng
Ms. Monica Marlo Foster, Troop 569, sponsored by Grace Lutheran Church, upon
attaining the Gold Award.
Preparer:
Lisa Elko
Title: Clerk to the Board
Attachments:
. Yes
DNO
#
OOOOG{)
RECOGNIZING MS. MONICA MARLO FOSTER
UPON ATTAINING THE GOLD AWARD
WHEREAS, the Girl Scouts of the United States of America is an
organization serving over 2.6 million girls and was founded to promote
citizenship training and personal development; and
WHEREAS, after earning four interest project patches, the Career
Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl
Scout Challenge, and designing and implementing a Girl Scout Gold Award
project; and
WHEREAS, the Gold Award is the highest achievement award in Girl
Scouting and symbolizes outstanding accomplishments in the areas of
leadership, community service, career planning, and personal development;
and
WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17
or in grades 9-12 and is received by less than six percent of those
individuals entering the Girl Scouting movement; and
WHEREAS, Ms. Monica Marlo Foster, Troop 569, sponsored by Grace
Lutheran Church, has accomplished these high standards and has been
honored with the Girl Scouts of America Gold Award by the Commonwealth
Girl Scout Council of Virginia; and
WHEREAS, growing through her experiences in Girl Scouting, learning
the lessons of responsible citizenship, and priding herself on the great
accomplishments of her country, Monica is indeed a member of a new
generation of prepared young citizens of whom we can all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Ms. Monica Marlo Foster, extends congratulations
on her attainment of the Gold Award and acknowledges the good fortune of
the county to have such an outstanding young woman as one of its
citizens.
000061.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23,2007
Item Number: a.B.S.d.
Subiect:
Approval of Resolution Electing a 1.85% VRS Multiplier for Public Safety
(LEOS) Employees
County Administrator:
R~ A-~
~
County Administrator's Comments:
Board Action Requested:
The Board of Supervisors is requested to approve a resolution to elect a
1.85% VRS retirement multiplier for Public Safety (LEOS) Employees, effective
July 1, 2007.
Summary of Information:
Senate Bill 1166 enacted by the 2007 General Assembly makes a number of
changes to retirement benefits for state police officers, sheriffs and local
public safety officers. Beginning July 1, 2007, VRS-participating employers
that provide enhanced benefits for hazardous duty employees (LEOS) may elect
to increase the retirement multiplier from 1.70% to 1.85%.
Chesterfield County provides enhanced benefits to hazardous duty employees in
the Fire Department, Police Department and the Sheriff's Office. Election of
the 1.85% multiplier, as provided in clause (ii) in subsection A of Section
51.1-206 of the Code of Virginia, as amended, for all current and future
hazardous duty personnel would add 0.87% to the County's current employer
contribution rate of 14.78%. It is an irrevocable election. This added .rate
would apply to the entire covered payroll, not just the hazardous duty
payroll. Since state police officers will receive the higher VRS multiplier
July 1, 2007, and other localities may also elect to provide it at that time,
election of this benefit will be important in attracting applicants and
retaining current employees.
Preparer:
Karla J. Gerner
Title: Director. HRM
Attachments:
. Yes
DNO
I # 000062 I
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IU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: May 23,2007
Budaet and Manaaement Comments:
The Board is requested to approve the attached resolution which approves
election of a 1.85% VRS multiplier for Public Safety (LEOS) Employees,
effective July 1, 2007.
The financial impact of supporting the enhanced retirement benefit is $1.5
million in FY2008. Redirection of appropriations within the following
budgets will cover a portion of the FY2008 expense: the Police Department
will contribute $335,100, the Fire Department will contribute $235,000, and
the Sheriff's Department will contribute $179,900. The county will add an
additional $750,000 from debt service savings from the Community
Development building project to meet the required $1.5 million. Funding
for FY2009 will be addressed during the next budget process.
Pre parer:
Allan M. Carmody
Title: Director, Budaet and ManaQement
000063
ELECTION OF A 1.85% VIRGINIA RETIREMENT SYSTEM MULTIPLIER
FOR PUBLIC SAFETY (LEOS) EMPLOYEES
WHEREAS, by resolution legally adopted and approved by the Board of
Supervisors, Chesterfield County, a political subdivision, participates in
the Virginia Retirement System under ~ 51.1-130 of the Code of Virginia,
as amended; and
WHEREAS, by resolution or resolutions legally adopted and approved by
the Board, Chesterfield County has elected to provide the enhanced
benefits described in ~ 51.1-138, subsection B to selected public safety
employee groups, such benefits being referred to collectively as USection
138 CoverageH, and
WHEREAS, the Virginia General Assembly passed legislation effective
July 1, 2007, allowing Chesterfield County to elect to provide for its
employees with Section 138 Coverage a retirement allowance equal to the
amount of creditable service multiplied by 1.85 percent of average final
compensation as provided in clause (ii) in subsection A (1) of ~ 51.1-206
(the "1.85 Multiplier"); and
WHEREAS, Chesterfield County desires to make this irrevocable
election and provide the 1.85 Multiplier to its employees that now have,
or may in the future be given, Section 138 Coverage;
NOW, THEREFORE, BE IT RESOLVED, that Chesterfield County elects to
establish the 1.85 Multiplier for all employees who are now, or who may be
in the future, provided Section 138 Coverage;
AND BE IT FURTHER RESOLVED, that Chesterfield County agrees to pay
the employer cost for providing the 1.85 Multiplier to all employees who
are now, or who may be in the future, provided Section 138 Coverage,
pursuant to this irrevocable election;
AND BE IT FURTHER RESOLVED, that the County Administrator is
authorized and directed in the name of Chesterfield County to execute any
required contract to carry out this irrevocable election, and to do any
other thing, or things, incident and necessary in the lawful conclusion of
this matter. The seal of Chesterfield County shall be affixed to any such
contract and attested by the Clerk, and the Treasurer of Chesterfield
County is authorized and directed to pay over to the Treasurer of virginia
from time to time such sums as may be required to be paid by Chesterfield
County or its employees for this purpose.
000064
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.B.5.e.
Subiect: Resolution Recognizing Sergeant James M. Magda, Jr., Police
Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
Jfi(
Board Action ReQuested:
The adoption of the attached resolution.
Summary of Information:
Sergeant James M. Magda, Jr. will retire from the Police Department after
having provided over 26 years of service to the citizens of Chesterfield
County.
Pre parer:
Colonel Carl R. Baker
Title:
Chief of Police
Attachments:
. Yes
DNO
#
000065
RECOGNIZING SERGEANT JAMES M. MAGDA, JR. UPON HIS RETIREMENT
WHEREAS, Sergeant James M. Magda, Jr. retired
Chesterfield County Police Department after providing 26
quality service to the citizens of Chesterfield County; and
from
years
the
of
WHEREAS, Sergeant Magda has faithfully served the County in the
capacity of Patrol Officer, Training Officer, Investigator, Detective,
and Sergeant; and
WHEREAS, Sergeant Magda served as Accreditation Manager for the
Police Department and was instrumental in assisting the department
with achieving the goal of becoming an accredited agency; and
WHEREAS, Sergeant Magda has assisted numerous surrounding
agencies in their accreditation process, through which they have also
become accredited; and
WHEREAS, Sergeant Magda received the Police Star for
distinguishing himself on August 6, 1993, during a devastating tornado
which passed through the tri-cities area, when while traveling north
on Interstate 95, Officer Magda observed a tornado funnel traveling
along the Appomattox River in a direction that would cause it to cross
the heavily traveled interstate; and acting quickly, he blocked the
northbound travel lane, preventing vehicles from entering the danger
zone of the tornado, and preventing damage to property and the
possible loss of life; and
WHEREAS, Sergeant Magda has
and appreciation for service
Chesterfield County; and
received numerous
rendered from
letters of thanks
the ci tizens of
WHEREAS, Sergeant Magda has provided the Chesterfield County
Police Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will
miss Sergeant Magda's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes Sergeant James M. Magda, Jr., and extends on
behalf of its members and the citizens of Chesterfield County
appreciation for his service to the county, congratulations upon his
retirement, and best wishes for a long and happy retirement.
000066
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23, 2007
Item Number: 8.B.5.f.
Subiect:
Resolution Recognizing Major James T. Nowlin, Police Department, Upon His
Retirement
County Administrator's Comments:
County Administrator:
~
Board Action Requested:
The adoption of the attached resolution.
Summary of Information:
Maj or James T. Nowlin retired from the Police Department after having
provided over 22 years of service to the citizens of Chesterfield County.
Preparer:
Colonel Carl R. Baker
Title:
Chief of Police
Attachments:
. Yes
DNO
#
000067
RECOGNIZING MAJOR JAMES T. NOWLIN UPON HIS RETIREMENT
WHEREAS, Maj or James T. Nowlin retired from the Chesterfield County
Police Department after providing 22 years of quality service to the citizens
of Chesterfield County; and
WHEREAS, Major Nowlin has faithfully served the county in the
capacities of Patrol Officer, Field Training Officer, Investigator, Sergeant,
Lieutenant, and Captain, Inspector, and Major; and
WHEREAS, Major Nowlin has also served the Police Department as a
General Instructor, Firearms Instructor, Driving Instructor, and as a member
of the SWAT Team and Traffic Accident Reduction Team; and
WHEREAS, Major Nowlin has served the citizens of Chesterfield County in
various commander positions to include Special Response Unit Commander, Shift
Commander, Co-Manager of the Emergency Communications Center, and Commander
of the Uniform Operations Bureau; and
WHEREAS, Maj or Nowlin received a Certificate of Commendation for his
diligent work and team participation in the resolution of a homicide case,
where the intense investigation led to the identification of three suspects
who were subsequently charged with murder, and a fourth suspect that was
charged with a related offense; and
WHEREAS, Maj or Nowlin was commended for his tenacious investigative
skills while participating on a multi-agency task force, which brought
resolution to the high profile arson case of the First Baptist Church of
Centralia, and the professionalism and dedication to duty exemplified by
members of the task force resulted in the identification and arrest of two
adults and one juvenile for the arson of the historic building; and
WHEREAS, Maj or Nowlin is a graduate of the
Leadership School; Federal Bureau of Investigations
Federal Bureau of Investigations Sniper School; and
Professional Executive
National Academy, and
WHEREAS, Major Nowlin distinguished himself by possessing the essential
quality, skills and ambition to become the first African American Captain,
Lieutenant, and Major of the Chesterfield County Police Department; and
WHEREAS, Major Nowlin has received numerous letters of thanks and
appreciation for service rendered from the citizens of Chesterfield County;
and
WHEREAS, Major Nowlin has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Major Nowlin's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Major James T. Nowlin, and extends on behalf of its
members and the citizens of Chesterfield County appreciation for his service
to the county, congratulations upon his retirement, and best wishes for a
long and happy retirement.
000068
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23, 2007
Item Number: 8.8.6.
Subiect:
Request for a Music/Entertainment Festival Permit for Amusement Promotions,
Incorporated and Reithoffer Shows to Conduct a Carnival at Cloverleaf Mallon
June 7 through June 17, 2007
County Administrator:
R~~d ,+~
~
County Administrator's Comments:
Board Action Requested:
The Board of Supervisors is requested to grant to Amusement Promotions, Inc.
and Reithoffer Shows, a music/entertainment festival permit subject to the
attached conditions, for a Carnival at Cloverleaf Mallon June 7 through June
17, 2007.
Summary of Information:
Amusement Promotions, Inc., as agent for its promoter Rei thoffer Shows,
proposes to conduct an outdoor concert and Carnival on Thursday, June 7
through Sunday, June 17, 2007 at Cloverleaf Mall. Amusement Promotions and
Reithoffer successfully conducted a similar Carnival at Cloverleaf Mall in
March and April of this year without incident and there were no complaints
from surrounding neighborhoods. The County's General Fund received $20,000
from the spring carnival.
Preparer:
Steven L. Micas
Title: County Attornev
0505:75209.1
Attachments:
. Yes
DNa
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OOOOG~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
The Carnival will need to use the property June 4, 5, 6 to set up and undergo
state ride and food inspections. The Carnival, which will include rides,
food and outdoor games, music and entertainment will be staged exclusively in
the Mall's parking lot areas. Hours of operation will be from 5:00 p.m. to
11:00 p.m. on Mondays through Thursdays; 5:00 p.m. to 12:00 midnight on
Fridays; 12:00 noon to 12:00 midnight on Saturdays; and 1:00 p.m. to 11:00
p.m on Sundays. All net proceeds from the event will be provided to the
Catholic Church for the benefit of its inner city Private Schools.
Admission to the Carnival will cost only $1.00 per person, but entrants will
be required to purchase sheets of tickets or wrist bands at a cost of $15.00
in order to ride the amusement rides. It is estimated that over the eleven
days of operation approximately 12,500 people will attend the Carnival. Food
and beverages will be provided by Reithoffer Shows.
Amusement Promotions is currently negotiating a license agreement for use of
the premises for the dates of the event wi th Morton G. Thalhimer, Inc. I
property manager of the Mall for the County. The license agreement will
require Amusement Promotions to pay $20,000.00, for the use of the Mall
parking lots. The music/entertainment arrangements, which are substantially
identical to the arrangements which were successfully implemented for the
Carnival that was conducted in March and April, are being reviewed by the
County Attorney/s Office, Risk Manager, Police Department, Fire Marshal's
Office and Health Department, and by Morton G. Thalhimer, Inc. Accordingly,
staff recommends issuing a permit subject to the attached conditions, which
are the same conditions imposed on the applicant for the March-April
Carnival.
0505:75209.1
000070
CONDITIONS FOR ISSUING PERMIT TO
AMUSEMENT PROMOTIONS, INC.
1. Permit holder shall hire off duty Chesterfield County police officers to
provide traffic and crowd control during all hours of Carnival operation, as follows:
June 16, 2007 (Saturday)
Hours: 5:00 pm - 11 :00 pm (3 officers)
Hours: 5:00 pm - 7:00 pm (3 officers)
Hours: 7:00 pm - 12:00 pm (5 officers)
Hours: Noon - 6:00 pm (2 officers)
Hours: 6:00 pm - Midnight (7 officers)
Hours: 1 :00 pm - 4:00 pm (2 officers)
Hours: 4:00 pm - 11 :00 pm (5 officers)
Hours: 5:00 pm - 11:00 pm (3 officers)
Hours: 5:00 pm - 11 :00 pm (3 officers)
Hours: 5:00 pm - 11 :00 pm (3 officers)
Hours: 5:00 pm - 11 :00 pm (3 officers)
Hours: 5:00 pm - 7:00 pm (3 officers)
Hours: 7:00 pm - 12:00 pm (5 officers)
Hours: Noon - 6:00 pm (2 officers)
Hours: 6:00 pm - Midnight (7 officers)
Hours: 1 :00 pm - 4:00 pm (2 officers)
Hours: 4:00 pm - 11 :00 (5 officers)
June 7, 2007 (Thursday)
June 8, 2007 (Friday)
June 9, 2007 (Saturday)
June 10, 2007 (Sunday)
June 11, 2007 (Monday)
June 12, 2007 (Tuesday)
June 13,2007 (Wednesday) -
June 14, 2007 (Thursday)
June 15, 2007 (Friday)
June 17,2007 (Sunday)
2. Permit holder shall maintain a First Aid station, with at least one certified
Emergency Medical Technician on duty during all times of Carnival operation.
3. Prior to the Carnival, the permit holder shall provide the Fire Marshal with a
site plan showing the means of emergency access to the premises where the Carnival is being
conducted, or if applicable, shall advise the Fire Marshal that the same site plan used for its
March-April Carnival will be in effect.
4. No food vendor shall cook any food inside a building or trailer unless an
approved fire suppression system, which has been successfully inspected within the past six
months., is available on site.
5. Permit holder shall provide the Risk Manager with a Certificate of Insurance,
in a form approved by the Risk Manager and County Attorney and making the County, EDA
and Morton G. Thalhimer, Inc., additional insureds, as follows:
a. Amusement Promotions., Inc. must provide a certificate of insurance with a
minimum Commercial General Limit of $1,000,000 per occurrence and
$2,000,000 general aggregate.
000071.
b. Reithoffer Shows must provide a certificate of insurance with a minimum
Commercial General Limit of $5,000,000 per occurrence for General
Liability and $5,000,000 per occurrence for Automobile Liability.
c. Either Amusement Promotions, Inc or Reithoffer Shows must provide the
Risk Manager with a complete list of all vendors who will work at the
Carnival. Each vendor must provide a certificate of insurance with a
minimum Commercial General Limit of $1,000,000 per occurrence and
$2,000,000 general aggregate.
d. The insurance required by this provision must be provided before the
permit holder or any vendor will be allowed to begin set-up for the event.
6. Permit holder shall post a cash deposit with the Risk Manager in the amount
of $5,000.00 against damage to County property and to insure adequate clean-up of the
premises every day and at the conclusion of the Carnival.
7. No carnival ride shall be operated unless a permit for its operation has been
issued by the Building Official. All permit applications shall be filed no later than June 10.
Any injury to any individual which occurs on a carnival ride shall be reported to the Risk
Manager within one hour of the injury.
8. No food vendor shall sell any food unless a permit for food vending has been
issued by the Health Department. All permit applications shall be filed no later than June 10.
9. Prior to the Carnival, the permit holder shall enter into a license agreement for
use of Cloverleaf Mall in a form agreeable to the County Attorney. The permit holder shall
comply with the terms of the license agreement at all times during the Carnival's operation.
10. Permit holder will comply with all County noise ordinances and with all
conditions imposed by County employees and representatives to minimize the impact of
noise on neighborhoods in the vicinity of the Carnival.
11. Failure to comply with any of the above conditions will result in immediate
and automatic revocation of the Music/Entertainment Festival Permit.
0505 :74418.1
000072
May 2, 2007
:,
l
Tara A. McGee
Chesterfield County Attorney
Administration Building, Room 503
P. O. Box 40
Chesterfield, VA 23832
Dear Mrs. Lindsey,
Thank you for your assistance, with Amusement Promotions, Inc., hired by
Reithoffer Shows as their Agent in order to have a Carnival at the Cloverleaf mall June
7 through June 17, 2007, to file necessary Entertainment Permits and be scheduled for a
meeting at May 11, 2007 at 3 p.m. with the county Board of Supervisors ·
In that meeting we will discuss a music and entertainment Permit found in section
3-13. From Insurance requirements to the Charity whom desperately needs funds
nationwide to run their cause. They are as follows:
1. Show will need the use of the property to set up beginning on Sunday June 4, 5, 6
and will undergo State Ride and Food inspections. Open to the Public for business
June 7, 2007.
2. The Show will operate June 7 through June 17, 2007.
3. A temporary Fence, paid for its set up and removal by the Show, will surround the
entire Family Fun Fair and any of the show equipment left on site for crowd
control as well as offering a much safer environment for the Families in
Chesterfield County.
4. Off duty Uniformed Police Officers will be hired by the Show. The number of
Officers shall be determined by the Board.
5. Hours of operation are as follows: Monday - Thursday 5 til 11 pm, Friday 5 pm
til Midnight, Saturday noon til midnight and Sunday 1 til 11 pm.
6. Removal of equipment and the property back in the same or better condition then
received should be no later than June 20, 2007.
7. Additionally, the show will provide a 30 yard trash container, Portable Toilets
with appropriate servicing with delivery and timely removal.
8. Space required by the Show is 500' x 500 '.
9. Over the eleven days of operation 12,500 people are estimated to attend the
Family Fun Fair. The estimation of attendance is contingent upon weather.
000073
10. Consideration for use of said Land would be $20,000.00 and 10% of gross ride
receipts will be paid to our charity.
11. The charity is the Catholic Church with their inner city Private Schools who
desperately need money to fund their cause. Last year nationwide more than 20
inner city Private Schools were closed down because of lack of funding.
If anything else is needed prior to our meeting on May 14, 2007 please does not hesitate
in contacting me directly at (703) 851-1973.
Sincere~
~hn G. S;ePhenSOn
000074
&
~v
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.B.7.a.
Subiect:
Transfer a Total of $1,300 from the Bermuda District Improvement Fund to the
School Board to Purchase a pi tching Machine for the Softball Program at
Thomas Dale High School
County Administrator's Comments:
County Administrator:
~
Board Action Requested:
Transfer a total of $1,300 from the Bermuda District Improvement Fund to the
School Board to purchase a pitching machine for the softball program at
Thomas Dale High School.
Summary of Information:
Supervisor King has requested the Board transfer $1,300 from the Bermuda
District Improvement Fund to the School Board to purchase a pitching machine
for the softball program at Thomas Dale High School. The County can give
money to the School Board to purchase capital equipment to be used for school
programs. The pitching machine will be owned by the School Board and will
become a part of the School Board's inventory of property. The School Board
must purchase the pitching machine in accordance with the Virginia Public
Procurement Act.
For information regarding available balances in the District Improvement
Fund accounts, please reference the District Improvement Fund Report.
Preparer:
Allan M. Carmody
Title: Director, BudQet and Manaaement
0425 :75018.1
Attachments:
. Yes
DNO
#
000075
U~/UOf~UU' ~~:~b
'-----~-
5.
6.
0407;23380. r
btJqfbtibL:Jb
THOMAS DALE HIGH SCH
PAGE B3/08
\&- :\
~ . \/\)
DISTRICT IMPROVEMENT FUNDS --X' \
APPLICATION
This application must be completed and signed before th~ Counw can consider a
request for funding with .o.i~trict Improvement Funds. Compretlngmd signing this
fo~m does not mean that you will receive funding or that the County can legally
consider your request. Virginia law places subetential restrictions on the authority of
the County to give public ftmds, such a~ District Improvement Funds, to private
persons or organizations and these restrictions may preclude the County's Board of
Supervisors from even considering your request.
1 .
What is the name of the applicant (person
or organization) ",aklng this funding
r~qwest?
rbnmt1 ~ ~~Sollio.[l
Loo.c.h ~ :;) ~ ~ ~ ~ 3of'cs
2.
)
(f an organization Is the appljcant, what ;s
the nature end purpose of the organization?
(Arso attach organizat;on's most recent
articles of incorporation and/or bylaws to
ap~~tion.)
. -.J~.LL$ J Sl?f\-I.c,~U
. ,...,.
J:hgv'hQ'S
11~\~
....~~'.- ---..-.-~"'~
3
What is the amount of funding you are
s~eking ?
~1)oo
4,
Describe in detail the funding request and
how the money r if approved, will be spent, '1 \-- <:..
-~Vcrc hc.~",,- _ Co- r,J.c~~: ')
th c. -.i~_.f4 b ~-..y~no ra IY\ at Th'p-~....~
~~J"Oj--.. t.0~ (l be..
(h ~.c_ ~.c.,-__
11 .J.cd.!, k b~~
Is any County Department involved in the
project, event or program for which
YOu are seeking funds?
_B.~s~ \ .. c.. ~ 0 <:> \ S
If this request for funding will not fully fund
your activity or program, what other ---.NorY..
individuals or organizations will provid~
the remainder of the 'funding?
000076
2'0. d L6c9 61~1 171218
APR-06-2007 11:16
8047686256
.0) al3I=1~31S3HJ
97%
6C : ~ T. c!.l002~[c: -cfl:JW
P.03
04/05/2007 18:58
8847585255
THOMAS DALE HIGH SCH
PAGE 04/08
f:ra~d ltllOl
Page 2
7 ~ If applicant is an organization, answer the
following:
Is tile organization a Gorporation?
~s the organization non-profit?
Is the organization tax..exempt?
Yes
Yes
Yes
1/""-,/
/
/
N{,
No
N,)
8.
What is the address of the applicant
making thls funding requl!st?
_Th~p.;J._, ]) j c.~5c-hool
-3~kCa-.., W ~ \!.~L:c.aL:~
C~~r- ~_~ l3a'3 J
, ,,-. 110......4
9.
What is the telephone number, fax number, (lQBl~~.62.Y:s:.
e..maiJ address of tfle applicant?
ae.oQ.0--~~ ~ G r- c.ps..ae..+. .o~ +-
Signatllre of applicant" If you arr~ signing on
behalf of an organization you "lust be the
president, vice...presiden't, chairman/director or
v~l:m of the or anization.
~ t! :--
Signature
. / " .,
Title (if si ning 01' ba.half of an orgl1nization)
_ J1.J~/f!'
Date
000077
~0.d ~5~9 L1L v08
APR-06-2007 11:17
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,,''''.1',~
RVj47~B6~~6
I.~
ili1.~i;
1'i~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23, 2007
Item Number: 8.B.7.b.
Subiect:
Transfer $2,256 from the Matoaca District Improvement Fund to the School
Board to Purchase a Trophy Case for a.B. Gates Elementary
County Administrator's Comments:
County Administrator:
r/tY(
Board Action Requested:
Transfer $2,256 from the Matoaca District Improvement Fund to the School
Board to purchase a trophy case for a.B. Gates Elementary.
Summary of Information:
Supervisor Humphrey has requested the Board to transfer $2, 256 from the
Matoaca District Improvement Fund to the School Board to purchase a trophy
case at a.B. Gates Elementary School. The County can give money to the
School Board to purchase capital equipment to be used for school programs.
The trophy case will be owned by the School Board and will become a part of
the School Board's inventory of property. The School Board must purchase
the trophy case in accordance with the Virginia Public Procurement Act. The
County can transfer funds to the School Board to make capital purchases and
capital improvements to County property.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Preparer:
Allan M. Carmody
Title: Director. Budoet & Manaoement
0425:75254.1
Attachments:
. Yes
DNO
#000078
10.d
%66
cS900~6t'08
~S:80 L002-10-~~W
DISTRICT IMPROVEMENT FUNDS
APPLICATION
'h~~ 1\
V \,D
6'
This application' must be cOlnpletcd and signed before the County can consider a request
for funding with District In1proven1ent FUllds. Completing and signing this foml does not mean
that you \-viil receive funding or that the County can legally consider your request, Virginia
law places substantial restrictions on the authority of the County to give public funds, such as
District Improvement FundsJ to private persons or organizations and these restrictions may
preclude the County's Board of Supervisors from even considering your request.
1. \\lhat .is the nalne of tIle ap.plicant (person
or organization) malcing this funding
request? a.B. Gates Elementary Schoo] vlith the
assistance of the Gates Athletic Assoc.iation
2. If an organization is the applicant, what is the
nature and purpose of the organization?
(A"l."o attach organl zati on I~ most recent
articles of incorporation and/or byla\vs to
application.) Publ1c SchooL Chesterfield County
3. What is the amount of funding you are
se.eking? $2,255.80
4 Describe in detail the funding request and
how the money, if approved, will be spent. The school.s present troQhy cases have
exceeded their capacity. This funding request will be used to purchase an additional
trophy case that will be hOllsed at the school to display tro-phies awarded to teams made
up of the a.B. Gates student body. The Gates Athletic Association feels teamwork and
extracurricular activity are important elements that D.B. Gates encourages in Cl1ildhood
development.
5.
Is any County Department involved in the
project, event or program for \vhich you
are seeking funds?
Yes, O.B. Gates Elementary School
6. If this request for funding \-vill.Dot fully fund
your activity or program, what other
individuals or organizations will provide
000079
Ton r=m
C"\ ~ T T '.J "J ':H. T T r) ~ T '::J
"7 P 0 (\ f'l P , f., f\ 0 "v...: .. , r. p . , f'l ':"T LI T I ('- .I T (\ / r"' ,'-
c:.~ d
%66
C:S900[6V08
LS:80 L00G-l0-A~W
the remainder of the funding?
It is not presently a part of the 2007 Gates
Athletic Assoclation budget~ but we are
confident they will work to\vard any balances
remaining after funding.
7. If applicant is an organization, ans\ver the following:
Is the organization a corporation?
Is the organization non-profit?
is the organization tax-exempt?
Yes
Yes
Yes
x
X
No X
No
No
8.
vVhat is the address of the applicant
making this funding request?
a.B. Gates Elementary School
10001 Courthouse Road
Chesterfield~ Virginia 23832
9. 'vVhat is the telephone number, fax number,
e-mail address of the applicant? Office: 804-768-6195
E 'i~:__~Q4: 7~ ~.Q{i9J_, __________
Signature of applicant. If you arc signing on
behalf of an organization you must be the
president, vice--president, chairman/director
or vi e-chairman of the organization.
Title (if signing n behalf of an organization)
~QS.<~ :s ~ Cl ~
Printed N am
4~1
Date
000030
lOO~
~NIM33NI~:X3
7. 9 ~ 00 r l v n ~ YV..f C r : I n ';In l' 1 (\ J T (\ I P "
I~.
I~
~~;
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23,2007
Item Number: 8.B.7.c.
Subiect:
Transfer $2,000 from the Midlothian District Improvement Fund to the Parks
and Recreation Department to Make Field Improvements to the Existing Baseball
Field at James River High School
County Administrator's Comments:
County Administrator:
~
Board Action Reauested:
The Board is requested to transfer $2,000 from the Midlothian District
Improvement Fund to the Parks and Recreation Department to make field
improvements to the existing baseball field at James River High School.
Summary of Information:
Supervisor Sowder has requested the Board to transfer $2,000 from the
Midlothian District Improvement Fund to the Parks and Recreation Department
to make field improvements to the existing baseball field at James River High
School. These include: regrading of the field to provide positive drainage;
amending and importing topsoil to improve soil quality; installing a drain
outside foul lines to improve drainage; providing new skinned baselines;
providing an irrigation system; installing new vinyl-coated fencing;
installing new sod in both the infield and outfield; installing a new
backstop system; and moving an existing scoreboard from an adjacent field.
Pre parer:
Allan M. Carmody
Title: Director, BudQet & ManaQement
0425:75255.1
Attachments:
. Yes
DNO
#000081.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
The James River High School Athletic Boosters originally requested funds from
the County for these improvements. The County is not legally authorized to
give money to private organizations like the Athletic Boosters but the County
can give money to the Parks and Recreation Department to make capital
improvements on County property for a public purpose. All purchases must be
made by Parks and Recreation itself and the purchases must comply with the
County's purchasing policies.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
000082
,.""~ IP
APF~ r.:...t~ 2_6~~.2 0 1~7_: _~: 33 AM
CHESTERFIELD Co.
804 N.~,1i~~7 P.. ~G2
a-- n
" u
(\ l\cJ 1\1
v;t- ~I ~
DISTRICT IMPROVEMENT FUNDS
APPUCA TJmI
This application must be completed and signed before the County c:an
consider a request for funding with District Impro\ll!ment Funds.. Completing and
signIng this form does not mean that you will receive funding or that the County
can legally consider your r.quest. Virginia law placel substant131 restrictions on
" the authority of the COLlnty to gIve public funds. "such 81 District Improvement
Funds, to private persona or organizations and these restrictions may preclude
the County's Board af SU))@rvisors from eYen consideril1g your rOquest.
1.
What is the~me of the applicant (person or organization) making this funding
request? -: ~ gl~1Z.. \..\\..~"" Xt+oof A\U.L~t 60~~ I ~ (
,
2.
If an organization is the app1Jcan~ what is the nature and purpose of the
organization? (Also attach organization's most recent articJes of incorporation
and/or bylaws to application.~ ~C;~ ~(..t\oou( sr,d-j ~ IWQ;. I t.lfl- f''''f
~~l"i.. E'tLE1\~~ ~~ ~ s+"'~+ ~~\. ~ ~\~E'" F\JIJ~\.
"'~"1tJ Svrr~+ ~ M...~"A-l~ (')~ k.tl JMAe> RtvrDL2-Y..~. A.-ntLmL
~~c..
3.
What is the amount offui9lng you are Seeking~~ d-- 'f!.bolll~ ; ?~ \ ~ ~1~ ~o
~ 2.-4; US5~.U"'0; o,,~ 6.a~ t'==> -\-0 c.~p(n ~\ '\i'(
Yf/~LT oF- 200+ .
Describe In detail the funding request and how the mon~~, If approv&d, ~i11 be
spent.J"~ ~TlM"~ C\)Yr oP- W~ ~"-~ ,r;. 1lsoQ, ova. UJe- ~
~~ '"1\\~ f/l.'~et:r 1L.tt> :?HA-~e;c.,. -- -r~ ~+IM~~ (,ot;'\ 1JF r4~ I
rl- \
\~ '.\'t no,<"OtL \-UY F\JM>~ \o.I.ll ~ \Js..~ It\ ~.aJ~d- PI- ~';l.A-l(
\)rkMVf,.J~ rlA.yr~t, tj'\.lr..~) ~I""~c,~ ~ \~~-ho~ E; fuut-:)<t
4.
5.
Is any County Department involWd in the ~roject., event or program for which you are
seekIng funds? ~ ~ \tA.vv.- M'I'il 'Nt Mt.~ -t ~a.~~...>> 4 ~_
~l\V ~.,."'* \f\~ ~lTB "b~VE..l-Of~r.- '\~ , ~)jJ..~t--
\lb' ~G" VdO~ \Nt M.. b 6a\dE:iJ
83533.1
Page 1
000083
APR-26-2007 08:46
96%
P.02
I A p I' 0 6 2 (l n 7 Q . ~ ~ A M
RP~" '"-:... L _~_. ,,/ -. 1 ~~.J J
CHESTERF I ELD Co..
804 N?~ ,14]J37 P. .3.03
~..
..
6.. If this request for funding will not fully fund your activity or program. what o1her
individuals or organizations will provide the remainder of the funding?
(II~Y \ \t-1e J\.f.6 ~r~9 ~~ ~ ~ sr~ '-'1/ M~~~"p+,~~
l?ot~ (.LvS ,; \411~\le..Nl ~ ~lt; ~(..\le j D.,~~ ~-E\ frWr~~ ~l~ ~ \!"'n:1::
'I~ ~Fo"'f I~ ~.lt ~I~(~ 0..., ~ M~~ nF ~ c.oM".~""')"7 Jet:.. .
W~.
7. If applicant js an organization, answer the following:
Is the organization a corporation?
rs the organization non-protir?
Is th~ organization tax-exempt?
Yes X
Yes ,;)(
Yes X
No
No
No
8. What is the address of the applicant making this funding request?
~ ~\VE~ ~~~ ~oo{ - ~t. ~a~ft;-~
"Sloo J~es. ~"'~~ ~I\'>
Ul1>L.olltl~ V~ 2.~\,-;
(
9. What is the telephone number. fax number, e-mail address of the applicant?
~u ~1.A,I.!M.n ~) ~l)\..~
$") 'h4. 4~ +. "Q~ (fJ Qo~, Ub. (. \"IlJ
0\ ~4-. -o;z. ~"z.\ 0'-) ~4-. S4>.4:J-!2..
c (1:{.- ~ . ". o;.c.U", 'U""'e.C! y.... v<'.A..~ l..4 ~ f12. Y ""-0" J. 104.t.~., ~~ ta \U , .... ~ '""
Signature of appllclnt. If you are &igning on
bAhalf of an organizatIon you must be the
president. vIce-president. chalnnan/dl...ctor or
vJee-ehairman of the organization.
Slgnatu,..
r~,I)~
Title (if signing on behalf of an organizatIon)
1?A{MON~ F ~'DW"l'J
Printed Name
Ap ~ \ ZL, 'ZOO 1-
\ Date I.
63533~1
Pegs 2
000084
APR-26-2007 08:46
96%
TOTFiL P.03
P.03
I.~
e
fi~V
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23,2007
Item Number: 8.B.8.
Subiect:
Award of Contract to Capital Carbonic Gas Corporation Known as Harbor Dredge
and Dock in the Amount of $342,000 for Construction of Dutch Gap Conservation
Area Channel Bridge
County Administrator's Comments: Rec..~ k~
County Administrator: ~
Board Action Reauested:
The Board of Supervisors is requested to authorize the County Administrator
to enter into a contract with Capital Carbonic Gas Corporation known as
Harbor Dredge and Dock in the amount of $342,000.00 for construction of the
Dutch Gap Conservation Area Channel Bridge.
Summary of Information:
Dutch Gap Conservation Area is 800 acres of parkland, classified as a
resource based, special purpose park in the Bermuda District. It provides
for an extensive walking opportunity on approximately 8 miles of trails. The
largest trail section follows the outer perimeter of the lagoon, a former
reclaimed gravel mining operation of the Lonestar/Tarmac Corporation. The
trail is not continuous due to a channel waterway that connects the lagoon
with the river. This project will construct a 210-foot pedestrian and light
duty maintenance vehicle bridge across the channel to complete the 4.5 mile
trail loop. The trail bridge will be elevated 15 feet above the water level
to allow boating access to the lagoon. The new bridge will be located
approximately 0.5 miles south of the Henricus Historical Park Visitor Center.
Preparer: Michael S. Golden
Title: Director. Parks and Recreation
Attachments:
. Yes
ONO
#
000085
I~
E;
!'i~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: May 23,2007
Budaet and Manaaement Comments:
This item requests authorization for the County Administrator to award a
construction contract for the Dutch Gap Conservation Area Channel Bridge to
Harbor Dredge and Dock in the amount of $342,000. Sufficient budget is
available to award this contract for a 210 foot pedestrian and light duty
maintenance vehicle bridge across the channel.
Preparer:
Allan M. Carmody
Title: Director. Budaet and Manaaement
000086
05-09-07;12:14PM;Perks Maintenance
;904-751-4486
# 2/ 2
~ -. i ED "
~r ~ ~ !!.. ~ ..
7J 0
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23,2007
Item Number: 8.B.9.a.
Subiect:
Award of Construction Contract for County Project #05-0354, Meadowridge Water
line Improvements
County Administrator's Comments:
I{~ 4~
~
County Administrator:
Board Action ReQuested: The Board of Supervisors is requested to award the
construction Contract to Johnson & Glazier Construction Co. in the amount of
$682,536.60 and authorize the County Administrator to execute the necessary
documents.
Summary of Information: This proj ect consist of construction of
approximately 8,073 feet of 8 inch and 525 feet of 6 inch water lines and
associated appurtenances.
Staff received four (4) bids ranging from $682,536.60 to $1,401,085.85.
Johnson & Glazier Construction Co. submitted the lowest bid in the amount of
$682,536.60. The County's engineering consultant, Whitman, Requardt &
Associates, LLP, has evaluated the bids and recommends award of the contract
to the low bidder.
Funds are available in the current CIP.
District: Dale
Preparer:
Georce B. Haves P.E.
Title:
Assistant Director of Utilities
Attachments:
DYes
.NO
#
000088
~~
, ~.
I~- , ~- . .'iI/)
r;~~;F
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: May 23, 2007
Budaet and Manaaement Comments:
This item requests that the Board award a construction contract to Johnson &
Glazier Construction Co. in the amount of $682,536.60 and authorize the
County Administrator to execute the necessary documents. Sufficient funds
are available in the Meadow Ridge Water Line project budget to cover the cost
of the construction contract.
Preparer: Allan M. Carmody
Title: Director. Budaet and Manaaement
000089
I~
I "i
~il
!1!J!;!~l:1I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
MeetinQ Date: May 23,2007
Item Number: 8.B.9.b.
Subiect:
Authorization to Award a Construction Contract for the Woolridge Road
(Charter Colony Parkway to Coalfield Road) Bond Project
County Administrator's Comments:
R~J 4~
County Administrator:
~#f
Board Action Reauested: The Board is requested to authorize the award of a
construction contract up to $1,500,000 for the Woolridge Road (Charter Colony
Parkway to Coalfield Road) Bond Project
Summary of Information:
The Woolridge Road Bond proj ect is one of the proj ects included in the
November 2004 bond referendum. The project involves widening Woolridge Road
to four lanes between Charter Colony Parkway and Coalfield Road. Design and
right-of-way acquisition have been completed. The project has been
advertised. In order to proceed with the project, staff is requesting the
Board to authorize the award of a construction contract, up to $1,500,000 to
the lowest responsible bidder, for the project.
(Continued on next page)
Preparer: R.J. McCracken
Agen654
Title: Director of Transportation
Attachments:
. Yes
ONO
#
000090
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Recommendation:
Staff recommends the Board authorize the County Administrator to award a
construction contract, up to $1,500,000 to the lowest responsible bidder, for
the Woolridge Road (Charter Colony Parkway to Coalfield Road) Bond Project.
District:
Midlothian
000091
IC;~,
I~I
~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: May 23,2007
Budaet and Manaaement Comments:
This item requests that the Board authorize the award of a construction
contract of up to $1.5 million to the lowest responsible bidder for the
Woolridge Road widening project. Bids are planned to be advertised on May
20, 2007 with bids due in around June 12, 2007. In order to seize the good
weather window for road construction, staff is requesting to move forward
with award of the contract to the lowest bidder as soon as final award is
made. The 2007 general obligation bond sale included $2 million for this
project.
Preparer:
Allan M. Carmody
Title: Director. BudQet and ManaQement
000092
Woolridge Road (Charter Colony Parkway to Coalfield Road) Bond Project
Budget
Preliminary Engineering
Right of Way
Private Utility Adjustments
Construction
Construction Contingency
Construction Administration and Inspection
Mitigation
Total
ESTIMATED COST
$109,000
$5,400
$0
$1 ,500,000
$285,600
$100,000
$0
$2,000,000
REVENUE
SOURCE & DATE
7/1/06 FY07 Budget
AMOUNT
$ 2,000,000
000093
Woolridge Road
(Charter Colony Pkwy to Coalfield Rd)
Bond Project
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4/16/07
0'00094
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: May 23,2007
Item Number: 8.B.9.c.
Subiect:
Award of Construction Contract for the Beulah Road ( Summerleaf Drive to
Hopkins Road) Bond Project
County Administrator's Comments:
ACo-YM1/MLd /}p~
.ffC
County Administrator:
Board Action Requested: The Board is requested to: 1) approve the design for
the Beulah Road (Summerleaf Drive to Hopkins Road) Bond Project; 2) authorize
staff to proceed with right-of-way acquisition and environmental permits; 3)
authorize the advertisement of an eminent domain public hearing, if
necessary, to acquire the right-of-way; 4) authorize the County Administrator
to enter into any documents necessary to complete a conveyance to the county;
and 5) authorize the award of a construction contract, up to $2.8 million, to
the lowest responsible bidder.
Summary of Information: Beulah Road was one of the projects identified for
improvements in the 2004 bond referendum. As plans for the project were
developed, staff met with landowners directly impacted by the project. On
April 13, 2007, staff held a citizen information meeting on the project. The
proposed project will improve the horizontal and vertical curve in the area
of Watch Run Creek and provide turn lanes at several intersections. A summary
of the project features is shown on Attachment A. The total project is
estimated to cost $4 million.
Approximately seventeen people attended the information meeting. Eleven
comment sheets were received, all indicating general support for the project.
Several additional improvements were requested. Those requests, along with
staff responses, are included on Attachment A.
(Continued on next page)
Preparer:
R.J. McCracken
agen650
Title: Director of Transportation
Attachments:
. Yes
DNO
#
000095
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
At least twenty- two parcels will be directly impacted by the proj ect
construction. No families will be relocated. However/ there will be
significant acquisition from one parcel due to the proximity of the house to
the proposed road improvements. Staff will attempt to negotiate a settlement
for all of the right-of-way acquisition. If settlements cannot be reached,
staff requests authorization to advertise a public hearing for eminent domain
proceedings.
Staff is also requesting authorization to advertise and award a construction
contract, up to $2.8 million to the lowest responsible bidder.
Upon the Board's approval of the design, right-of-way acquisition will begin
immediately. utilities are expected to be relocated in the fall of 2007.
Construction is expected to begin in the spring of 2008.
Recommendation:
Staff recommends the Board:
1) Approve the design as presented at the April 3, 2007 , Citizen
Information Meeting with the addition of sidewalk from Cinderwood
Drive to Hopkins Road;
2) Authorize the County Administrator to enter into the necessary
county/VDOT/consultant/contractor, right-of-way acquisition,
environmental permits, and/or construction agreements acceptable to
the County Attorney, for the project.
3) Authorize the advertisement of an eminent domain public hearing, if
necessary, to acquire the right-of-way; and
4) Authorize the County Administrator to enter into any documents
necessary to complete a conveyance to the county.
5) Authorize the County Administrator to award a construction contract,
up to $2.8 million to the lowest responsible bidder.
District: Dale
000096
I~~,
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J!j~JiJJ~V
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: May 23,2007
Budaet and Manaaement Comments:
This item requests that the Board authorize the award of a construction
contract of up to $2.8 million to the lowest responsible bidder for the
construction of the Beulah Road (Summerleaf Drive to Hopkins Road) project.
The Board is also being requested to approve the design and grant approval
for staff to proceed with right-of-way acquisition and environmental
permits. Bids are planned to be advertised around the beginning of 2008
with bids due in around February 2008. In order to seize the spring
weather window for road construction, staff is requesting to move forward
with award of the contract to the lowest responsible bidder as soon as
final award is made. The 2007 general obligation bond sale included
$4 million for this project.
Preparer:
Allan M. Carmody
Title: Director. Budaet and Manaaement
000097
Beulah Road (Summerleaf Drive to Hopkins Roadl
Major Design Features
. Realignment of horizontal and vertical curve near Watch Run Creek
. Two 12 foot travel lanes with a bike lane and curb on the north side of the road, an
eight-foot shoulder (six feet paved) on the south side of the road
. Sidewalk along the north side of the road
. Left and right turn lanes at Irongate Drive
. Right turn lanes at Mason Woods Drive and Mason Crest Drive
. No families will be relocated as result of the project
. At least 22 parcels will be directly impacted by the project; one parcel will involve a
significant acquisition
Citizen Comments
. Provide left turn lanes on Beulah Road at Mason Woods Drive and Mason Crest Drive.
Response: Staff does not recommend adding left turn lanes at Mason Woods Drive or
Mason Crest Drive. Including turn lanes at these locations would result in additional
right-of-way impacts and these intersections are currently functioning adequately based
on staff s review of accident data.
. Provide a stop light on Beulah Road at Irongate Drive.
Response: Staff has requested VDOT to review the intersection to determine if a signal is
warranted, however it is anticipated that this location will not meet signal warrants.
. Eliminate the bike lane.
Response: Staff does not recommend eliminating the bike lane. Beulah Road is identified on the
County Bike Plan. In addition, the paved shoulder provides an additional area for vehicle recovery
and reduces shoulder maintenance.
. Extend the widening from Cinderwood Drive to Hopkins Road.
Response: The project limits were determined during preliminary evaluations of the estimated cost
and available funding.. If funding is available after this project is completed, staff will evaluate
pursuing another project to extend the improvements to Hopkins Road.
. Extend the sidewalk from Cinderwood Drive to Hopkins Road.
Response: Staff recommends extending the sidewalk to Hopkins Road.
ATTACHMENT A
000098
Beulah Road Bond Project
Summerleaf Drive to Hopkins Road
v: smithbklbeu lahl agen da
4130/07 000099
Beulah Road
(Summerleaf Drive to Hopkins Road) Bond Project
Bud2et
Preliminary Engineering
Right -of- Way
Utility Relocation
Wetland Mitigation
Construction
Construction Contingency
Total
$300,000
$300,000
$300,000
$100,000
$2,800,000
$200,000
$4,000,000
I
I July 1, 2006
Allocation
I General Obligation Bonds
I
I $4,000,000 I
000:100
~~~
Ii
~!~~,~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23, 2007
Item Number: 8.8.10.a.
Subiect:
Conveyance of an Easement to Virginia Electric and Power Company
County Administrator's Comments:
p~~ A~
County Administrator:
~
Board Action Reauested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute an easement agreement with Virginia Electric and
Power Company for underground cable to provide service to the new Harpers
Mill Elementary School.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an easement
agreement with Virginia Electric and Power Company for underground cable to
provide service to the new Harpers Mill Elementary School.
District: Ma toaca
Preparer:
John W. Harmon
Title: RiQht of Way ManaQer
Attachments:
. Yes
DNO
#
000101
VICINITY SKETCH
(~ON\1EY ANC~E OF AN EASEl\'IENT TO
\'TRGINIA ELEC:TRIC~ .AND PO"~R C:Ol\'1P ANY
/ Conveyan ce of an E asem ent
..../
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1 lie. e qll'a t!: 51]D tee t
0001.02
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.B.10.b.
Subiect:
Conveyance of an Easement to Virginia Electric and Power Company
County Administrator's Comments:
R~~d Il~~
County Administrator:
~
Board Action Reauested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute an easement agreement with Virginia Electric and
Power Company for underground cable to provide service to the new Tomahawk
Creek Middle School.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an easement
agreement with Virginia Electric and Power Company for underground cable to
provide service to the new Tomahawk Creek Middle School.
District: Ma toaca
Preparer:
John W. Harmon
Title: Rioht of Way ManaQer
Attachments:
. Yes
DNo
#
000103
VICINITY SKETCH
C~ON\'EYANC:E OF AN EASEl\.IENT TO
\'TRGINIA ELEC"TRIC: .AND PO".~R (:Ol\1P ANY
Conveyance of an Easement
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1110. e q~a t!: 533.:3J 't!e t
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.B.11.a.
Subiect:
Request permission to Install a Private Sewer Service Within a Private
Easement to Serve Property at 14345 Justice Road
County Administrator's Comments:
12~ ~~
County Administrator:
cJ{jIf
Board Action Reauested:
Grant Brlynne LLC, permission to install a private sewer service within a
private easement and authorize the County Administrator to execute the sewer
connection agreement.
Summary of Information:
Brlynne LLC requested permission to install a private sewer service within a
private easement to serve property at 14345 Justice Road. This request has
been reviewed by staff and approval is recommended.
District: Midlothian
Preparer:
John W. Harmon
Title: Rioht of Way Manaoer
Attachments:
. Yes
DNO
#
000:106
N
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W ~,:;.~.1.'~~.{ t. >, '. '.i'l. E
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S
VICINITY SKETCH
REQUEST PERMISSION TO INSTALL A PRIVATE
SEWER SERVICE WITHIN A PRIVATE EASEMENT
TO SERVE PROPERTY AT 14345 JUSTICE ROAD
Chesterfield County Department of Utilities
1 110. eo q.a ~ 666.6';' 'teo t
0001.07
li\'-lEtb~
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.B.11.b.
Subiect:
Request permission for a Fence to Encroach Within Two Eight-Foot Drainage
Easements, an Eight-Foot Easement, a Ten-Foot Temporary Construction
Easement, and a Twenty-Foot and Variable Width Sewer Easement Across Lot 56,
Tanner Village, Section A at Charter Colony
County Administrator's Comments:
12~~ A~
County Administrator:
~
Board Action Reauested:
Grant Mohammad A. Ali and Sara Ali, permission for a fence to encroach within
two 8 I drainage easements, an 8' easement, a 10 I temporary construction
easement and a 20' and variable width sewer easement across Lot 56, Tanner
Village, Section A at Charter Colony, subject to the execution of a license
agreement.
Summary of Information:
Mohammad A. Ali and Sara Ali, has requested permission for a fence to
encroach within two 8' drainage easements, an 8' easement, a 10' temporary
construction easement, and a 20' and variable width sewer easement across Lot
56, Tanner Village Village, Section A at Charter Colony. This request has
been reviewed by staff and approval is recommended.
District: Ma toaca
Pre parer:
John W. Harmon
Title: RiQht of Way Manaoer
Attachments:
. Yes
DNO
#
000:100
VICINITY SKETCH
REQUEST PERl\tfiSSION FOR .1\ FEN(tE TO ENCRO~~(~H '\lTHIN T\\'O 8'
DR..~~~GE E~~\SEl\JIENTS ~~ 8' Ei\SEl\.fENT ~ ~;\ 10' TEl\'iPOR~Y
(tONSTRUCTION EASEl\.iENT & ~~ 20' '-~ \;r~~~LE "TOTH SE\\~R E~~SEl\riENT
~~(~ROSS LOT 56 T~~R \~L~4..GE SE(~TION ~4.. ~~T (~HARTER (~OLOm:~
N
W~E
S
Chesterfield County Department of Utilities
1 110. e q~a t!: ..16.67 ~e t
000:109
RYAN HOf\1[S
, Mohammad A. Ali
(JSara Ali
14412 Camack Trl
DB. 7663 p~ 97
. PIN: 724698957100000
B"B"' HUNT, L.L.C.
725-698-4391-00000
DB.4442 PG.403.
FUTURE LOT 7
TANNER VILLAGE
~ECTI~ ~
20' 8. VARIABLE WIDTH \ l
SANITARY SEWER EASEMENT
DB.5342 PG.833 \
xx - LICENSED AREA
8' DRAINAGE
EASEMENT
LOT 57
LOT 55
9.6'
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246
CONSTRUCTIDN
ENTRANCE:
PRDPOSED
IMPROV,EMENTS DN
LOT 56
TANNER VILLAGE
SECTION A
at CHART[R COLONY
MATOACA DISTRICT CHESTERFIELD COUNTY}
VIRGINIA
ZONED R-9
F"RDNT=30} (DEVELOPER)
- REAA=25' ~'
SIDE=? .5' ,
. CORNER (BACK TO BACK)=1~'
CORNER (BACK TO SIDE)=20'
REVISED: NDV. 5} 2003 (MOVED HOUSE)
REVISED: DEC. 2} 2003 (MODIF'IED DRIVE)
R~VISe:DI' DEC, 10, 2003 (MOVED HOUSE)
YOUNGBLOOD, TYLER &
ASSOCIATES, P. C.
CIVIL ENGINEERS, PLANNERS
& LAND SURVEYORS
7309 HANOVER GREEN DRIVE
P,O. BOX 517 MECHANICSVILLE, Va. 23111
DATEISEPT. 16} 2003 . SCALE: 1- = 30'
DRAWN BY~16703
CHECKE D BY:
JOB No. 16,703
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.B.11.c.
Subiect:
Request permission for a Proposed Concrete Dumpster Pad to Encroach Within a
Storm Water Management System/Best Management Practice Easement Across
Chester Square, Parcel B
County Administrator's Comments:
f<~d ~~
County Administrator:
~
Board Action Reauested:
Grant Irene W. Carnes has permission for a proposed concrete dumpster pad to
encroach within a SWM/BMP easement across Chester Square, Parcel B, subject
to the execution of a license agreement.
Summary of Information:
Irene W. Carnes, have requested permission for a proposed concrete dumpster
pad to encroach within a SWM/BMP easement across Chester Square, Parcel B.
This request has been reviewed by staff and approval is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Rioht of Way Manaoer
Attachments:
. Yes
DNO
# 0001.:11.
VICINITY SKETCH
REQlJEST PERl\'fiSSION FOR A PROPOSED C~ONC~RETE
DITl\'IPSTER PAD TO EN(:ROAC:H "7JTIllN ..\ S"~I/Bl\'1P
EASEl\.IENT .L~(:ROSS (~HESTER SQIT.ARE P ARC:EL B
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1 110. e q.a t!: ..16.67 t!!e t
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23, 2007
Item Number: 8.B.11.d.
Subiect:
Request permission for Landscaping to Encroach Within a Twenty-Foot Sewer
Easement, a Sixteen-Foot Drainage Easement and an Eight-Foot Easement Across
Lot 23, Madison Village, Section A at Charter Colony
~~ r-;~
County Administrator's Comments:
County Administrator:
cI#(
Board Action Reauested:
Grant John H. Harvey, permission for landscaping to encroach within a 20'
sewer easement, a 16' drainage easement and an 81 easement across Lot 23,
Madison Village, Section A at Charter Colony, subject to the execution of a
license agreement.
Summary of Information:
John H. Harvey, has requested permission for landscaping to encroach within a
20' sewer easement, a 16' drainage easement and an 81 easement across Lot 23,
Madison Village, Section A at Charter Colony. This request has been reviewed
by staff and approval is recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: Rioht of Way Manaoer
Attachments:
. Yes
DNO
# 0001.1.4
VICINITY SKETCH
REQlJEST PERl\.DSSION FOR L.ANDS(~i\.PING TO EN(:ROJ..\.(:H "1:TIIIN J..:\.
20' SE\'.~R EASEl\'IENT A 16' DR.:\INJ.~GE E~.\SEl\'IENT '-~. .loW 8' EASEl\'IENT
A(:ROSS LOT 23 l\LIDISON \7JLLAGE SE(~TION A .I.~T C:ILi\RTER (:OLONY
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.",.
John H. Harvey
14006 Shawhan Ct.
DB. 7462 PG. 406
PIN: 725705200600000 Improvements on
~ LOT 2~ SECTION A
DATE: '~!5/2006 MADISON VILLAGE AT CHARTER COLONY .
~: ~2 Chesterfield County, Virginia
Pur: JOHN H. HARVEY
.......
· PI.ANNI!R8 · ARCltIII:C1& · ENGINEERS. SURVEYORS-
SO'I a..d,"- ~ .....'00 eFld. .....4 Vfr1jp1Ia ZS2SI5 ."..... (8C)Q 784-0571 -Fax (804) 794-2eS5
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.B.11.e.
Subiect:
Request permission to Install a Private Sewer Service Within a Private
Easement to Serve Property at 14341 Justice Road
County Administrator's Comments:
R~ A-~d
County Administrator:
~
Board Action Reauested:
Grant Thomlin3 LLC, permission to install a private sewer service within a
private easement and authorize the County Administrator to execute the sewer
connection agreement.
Summary of Information:
Thomlin3 LLC requested permission to install a private sewer service within a
private easement to serve property at 14341 Justice Road. This request has
been reviewed by staff and approval is recommended.
District: Midlothian
Preparer:
John W. Harmon
Title: Rio~t of Way Manaoer
Attachments:
. Yes
DNa
#
0001:17
VICINITY SKETCH
REQlJEST PERl\'DSSION TO INSTALL A PRI\!ATE
SE"'~R SER\7JC:E ".7ITIllN A PRI\rATE E.L;:\SEl\'IENT
TO SER'~ PROPERTY AT 14341 JlTSTIC~E RO.AD
lE RD
1 110. e q,a t!: "16.67 'te t
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Chesterfield County Department of Utilities
000:11.8
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23, 2007
Item Number: 8.B.11.f.
Subiect:
Request permission for a Proposed Fence to Encroach Within a Thirty-Foot
Drainage and Sewer Easement and a Sixteen-Foot Easement Across Lot 61,
Stewart Village, Section A at Charter Colony
County Administrator's Comments:
R~d I/-ff'~
County Administrator:
~
Board Action Reauested:
Grant William Brand Inlow and Deborah B. Inlow, permission for a proposed
fence to encroach within a 30' drainage and sewer easement and a 16' easement
across Lot 61, Stewart Village, Section A at Charter Colony, subject to the
execution of a license agreement.
Summary of Information:
William Brand Inlow and Deborah B. Inlow, have requested permission for a
proposed fence to encroach within a 30' drainage and sewer easement and a 16'
easement across Lot 61, Stewart Village, Section A at Charter Colony. This
request has been reviewed by staff and approval is recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way ManaQer
Attachments:
. Yes
DNO
#
0001.1.9
VICINITY SKETCH
REQlTEST PERl\'fiSSION FOR A PROPOSED FENC~E TO
ENC~ROAC:H "~TIllN A 30' DRAINAGE .AND SE".~R
Ei\.SEl\'IENT .AND A 16' EASEl\'IENT AC~ROSS LOT 61
STE"rART \7JLLAGE SEC:TION A i\.T C~lL~TER C:OLONY
LN
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CHARTER P RK DR
C h esterfie Id Co U nty De p.3 rtm ent of Util ities
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0001.20
THIS IS TO CERTIrt. THAT ON. "- . ~'EMBER 29, 2006
WE MADE AN ACCURATE FIELD SURVEY OF THE
PREMISES SHOWN HEREON, THAT ALL IMPROVEMENTS
ARE SHOWt-J HEREON: THAT THERE ARE NO
ENCROACHMENTS BY IMPROVEMENTS FROM SUBJECT
PREMISES UPON AOtJOINING PREMISES, OTHER THAN
SHOWN HEREON.
BY:~ ~ W{{c ·
YOU ~ ti.s- .~P. · ....
30' DRAINAGE Ie
SEWER ESt.tT. .
lOT 43
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332.84' TO THE ElL
EXrD. OF COLONY
ON< ~E
THIS pl), .WAS PREPARED WITHOUT THE
BENEFIT OF A TITLE REPORT AND hAAY
BE SUBJECT TO EASEMENTS OF RECORD
WHICH ARE NOT SHOWN ON THIS PLAT.
THIS PROPERTY WITHIN ZONE re'
ACCORDING TO THE BASE FLOOD
ELEVATION GRAPHICALLY SHOWN ON THE
INSURANCE RATE UAP COMMUNITY
PANEL NUMBER 510035 00228
EFFECTIVE DATE: MARCH 16, 1983.
-. UNDERGR~UND POWER &: TELEPHONE
xx - LICEN'SED AREA
1 s' ESur.
LOT 44
RETAINING g
WALL \ ~
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LOT 60
8.4'
CONe.
8.50' PRIVATE PEDESTRIAN
ACCESS ESMT. (BY SEPARATE
AGREEMENTl. 8.50' WOT
DRAIN. ESMT.. 8.50' WATER
ESMT.
.....- ---...... TEL. PED..
COLONY FORBS'l' DBIVB
44' . R/W
Willia~ B. Inlow
Deborah B. Inlow
742 Colony Forest Dr.
DB. 7736 PG. 880
PIN: 722705991000000
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~ PHYSICAL IMPROVE~ENT SURVEY ON '
~ LOT 81
~ STBWABT VII..LlGB
~ SECTION A
>: at CIIARTER COLONY
~ MIDLOTHIAN DISTRICT CHESTERFIELD COUNlY. VIRGINIA
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~ PURCHASER: SPEC. HOME
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0001.21.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23, 2007
Item Number: 8.8.11.g.
Subiect:
Request permission for a Proposed Deck to Encroach Within a Five-Foot
Temporary Construction Easement Across Lot 13, Block A, Cross Creek, Section
B
County Administrator's Comments:
R~~J A~
County Administrator:
~
Board Action Reauested:
Grant Douglas A. James and Sara A. James, permission for a proposed deck to
encroach within a 5' temporary construction easement across Lot 13, Block A,
Cross Creek, Section B, subject to the execution of a license agreement.
Summary of Information:
Douglas A. James and Sara A. James, have requested permission for a proposed
deck to encroach within a 5' temporary construction across Lot 13, Block A,
Cross Creek, Section B. This request has been reviewed by staff and approval
is recommended.
District: Midlothian
Preparer:
John W. Harmon
Title: Rioht of Way Manaoer
Attachments:
. Yes
DNO
#000122
VICINITY SKETCH
REQlTEST PERl\fiSSION FOR A PROPOSED
DE(~K TO ENC:ROAC:H "~TIllN A 5' TEl\'IPORARY
(~ONSTRIT(:TION EASEl\'IENT AC:ROSS LOT 13
BLOC~K A C~ROSS (:REEK SEC:TION B
W_E
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Chesterfield County Department of Utilities
1110. eq~at!: 5DD1eet
000:123
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.B.11.h.
Subiect: Approval of a Request from Donald L. and Dana H. Leonowicz for an
Exception to the Use of Public Wastewater for a Proposed
Residential Structure Located at 4905 River Road
County Administrator's Comments:
4~j 4?(V'ar~f
County Administrator:
~
Board Action Reauested: Staff recommends that the Board of Supervisors
approve Donald L. & Dana H. Leonowicz's request for an exception to the use
of public wastewater.
Summary of Information:
On May 14, 2007, staff received a letter from Donald L. & Dana H. Leonowicz's
requesting an exception to the use of public wastewater for a proposed home
to be located at 4905 River Road. Under Section 18-61 of the Chesterfield
County Code, the Board of Supervisors may grant an exception to the
requirement to use public wastewater when a new residential structure
requires an onsite wastewater service line of more than 500 feet. The line
will be greater than 500 feet, thereby, qualifying this situation as an
exception to the use of public wastewater.
District:
Matoaca
Attachments:
William O. Wrioht
. Yes
Title:
EnaineerinQ Supervisor
Pre parer:
DNO
# 000:125
VICINITY SKETCH
4905 River Rd.
1330'
Proposed House
4905 River Rd.
GPIN 117876086215
Chesterfield County Department 01 Utilities
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000:126
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.8.12.
Subiect:
Designation of Right of Way, Temporary Construction Easements and Virginia
Department of Transportation Sight Distance and Slope and Drainage Easements
for the Replacement Clover Hill High School
County Administrator's Comments:
J<e.~d (:)/?1~
County Administrator:
~
Board Action Reauested:
Designate right of way, temporary construction easements and Virginia
Department of Transportation, sight distance and slope and drainage easements
for the replacement Clover Hill High School, and authorize the County
Administrator to execute the Declaration.
Summary of Information:
As a condition of the site plan approval for the replacement Clover Hill High
School, the Transportation Department is requiring the designation of 4.163
acres of county property as public right of way, along with temporary
construction easements and Virginia Department of Transportation sight
distance and slope and drainage easements for future road improvements.
Approval is recommended.
District: Clover Hill
Preparer:
John W. Harmon
Title: Riaht of Way Manaoer
Attachments:
. Yes
DNO
#
000127
VICINITY SKETCH
DESIGNATION OF RIGHT OF ".rAY TEl\.IPORARY C~ONSTRIT(~TION
EASEl\'IENTS .AND \iJRGINL4.. DEP AR Tl\'IENT OF TRANSPORTATION
SIGHT DISTANC~E .AND SLOPE.AND DRAINAGE EASEl\.IENTS
FOR THE REPLACEl\.IENT C:LO\1ER lULL HIGH S(~HOOL
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.B.13.a.
Subiect:
Acceptance of Parcels of Land for the Extension of Brandermill Parkway from
the Trustees of Countryside Christian Church
County Administrator's Comments:
Q~ /I~I
County Administrator:
~
Board Action Reauested:
Accept the conveyance of two parcels of land containing a total of 0.537
acres from the Trustees of Countryside Christian Church, and authorize the
County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of two
parcels of land containing 0.537 acres for the extension of Brandermill
Parkway. This dedication is for the development of replacement Clover Hill
High School.
District: Clover Hill
Preparer:
John W. Harmon
Title: Rioht of Way Manaoer
Attachments:
. Yes
DNO
#
0001.33
VICINITY SKETCH
A(~(~EPTANC~E OF P AR(~ELS OF L.AND FOR THE
EXTENSION OF BRANDERl\,m..L P AR.R.\,rA Y FROl\'1 THE
TRITSTEES OF C~OITNTR"\:"SIDE C~HRISTIAN C~mJRC~H
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.B.13.b.
Subiect:
Acceptance of Parcels of Land for the Extension of Chestnut Hill Road and
Chestnut Hill Lane from White Oaks Development, LLC
R~crlWYJ(~ A~
County Administrator's Comments:
County Administrator:
~
Board Action Reauested:
Accept the conveyance of two parcels of land containing a total of 2.39 acres
from White Oaks Development, LLC, and authorize the County Administrator to
execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of two
parcels of land containing a total of 2.39 acres for the extension of
Chestnut Hill Road and Chestnut Hill Lane. This dedication is for the
development of White Oak Apartments.
District: Bermuda
Preparer:
John W. Harmon
Title: Rioht of Way Manaoer
Attachments:
. Yes
DNO
#
000:13,
VICINITY SKETCH
AC:(:EPTANC:E OF PAR(:ELS OF LAND FOR THE
EXTENSION OF C~HESTNlTT IllLL ROAD ~.\ND CHESTNlTT
IllLL LANE FROl\.1 ",WTE O~U(..~ DE\'ELOPl\'IENT LLC:
~
Ch
1.10N DR
N
,.. -.
w l~ti.i'~ E
"- i-'
S
Chesterfield County Department of Utilities
I 110. ~ q.a 1:6; 666.6 i' ~E' t
0001.38
<1'1
~
~
CURVE: TABLE
CUR~ LENGTH RADIUS DcL TA CHORD CHORD BEARING TANGeNT
C1 525.02' 2814.79' 10-41 '13" 524.26' N2373~53"W 263.27'
C2 438.70' 12814. 79' 8~5'47" 438.25' NJ3YJ2'23"W 219.79'
C3 93.67' 255.00' 21'02'45" 93.14' N7028'57HW 47.37'
C4 71.70' 195.00' 21-03'57" 77.2R' N7D~9'34"W 36.26'
C5 78. 73' '40.00' 3273"2" 77.69' S82'57 '57 "w 40.43'
C6 138.52' 50.00' 58.4J'4J~ 98.28' N87'75'29"E 266.26'
C7 31.25' 25.00' 71-37'22- 29.26' S49'11'21"E 18.04'
C8 21.73' 250.00' 4-SS'52" 21. 73' S87~9'28.E 10.87'
e9 218.49' 310.00' 40~2'58" 214.00' S69647'25"E 114.01'
C10 44.76' 35.00' 73-,6'00. 41.77' S82YJ2'34"E 26.02'
e71 131.43' 200.00' 3739'02- 129.07' N80rJ8'57"E 68.18'
C12 93.76' 255.00' 21'03'57- 93.23' S70~9'J4"E 47.41'
C13 39.25' 195.00' "11-31'59- 39.18' S6S643'J4"E 19.69'
C14 49.20' 25.00' 112.45'47" 41.64' N52YJ7'JJ"E 37.60'
C1S 22.67' .110.00' 471'22- 22.66' S47:JO'1S-E 11.34'
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LENGTH BEARING
98.69' N6J"S5'49"E
20.00' S84.40'29-E
68.J7' S6822'26"E
'46.30~ 557.30'OJ"E
86. 12' 584 "02 '56"c
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160.00' SJ7YJ5'2611E
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GRAPHIC SCALE
PLAT
of
(2) 50' DRAINAGE ~ASEHENTS (PRIVA TE)"
I..-A ~ (1) VARIABLE WIDTH VDDT SLOPF &
:"~J. RRAINAGE EASE"'ENT~ & ~,39 ACR~S TO
, r~IL.'~ 7E;;iCA TED ACROSS THE PROPERTIES
/ ""/;~:;ur- WHITE OAK DEVELOPMENT LLC
~ / ~ ~ BERMUDA DISTRICT
MlCHAELS.ESTES > -t CHESTERFIELD COUNTY" VIRGINIA
.. REV' HA Y 7, 2007
N~ 1170 ~CAL~ I 1- = 200' APRIL 25, 2007
MAY -7 2007 Townes
('".,~ ..A..ott- SITE ENGINEERING
-..'08tJIl'lP'::.- 9850 LORI ROAD, SUITE 201
........ CHESTERFIELD, VIRGINIA 23832
PHDNEt(B04) 748-9011 FAX' (804) 748-2590
CHECKED BY: -/~VI/J
1''1
CALCULA TED BY:
2f' ? 1r ~
--- --
1_ ___
(IN m:Vh
1 inch = )'001
t7\ CHESTNUT HILL ROA~ j';
~- STATE ROUTE 782 ~
(VARIABLE KfDTH R/W) ...
~
400
I
CD. PRDJ # 03-0244
ca SIT~ # 06PR00283
ORA KN 8 'f.'
MKe
000:139
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23, 2007
Item Number: 8.B.13.c.
Subiect:
Acceptance of Parcels of Land Along the South Right of Way Line of West
Hundred Road from James E. Higgins, Sr. and James E. Higgins, Jr.
County Administrator's Comments:
R~~ f-)~
County Administrator:
/fjI(
Board Action Requested:
Accept the conveyance of two parcels of land containing a total of 0.026
acres along the south right of way line of West Hundred Road (State Route IO)
from James E. Higgins, Sr. and James E. Higgins, Jr., and authorize the
County Administrator to execute the deed.
Summary of Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of these parcels conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
District: Bermuda
Pre parer:
John W. Harmon
Title: Rioht of Way ManaQer
Attachments:
. Yes
DNO
#
000:1 <!cO
VICINITY SKETCH
ACCEPTANC~E OF PAR(~ELS OF L.AND ALONG THE
SOITTH RIGHT OF "~AY LINE OF "lEST HlJNDRED RO.AD
FROl\.I JAl\.IES E lUGGINS SR .AND J.Ut'IES E lUGGINS JR
N
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Chesterfield County- Department of Utilities
I lie. Eo q.a I;;: ~5 ree t
000:1~11
ftH 1. \0 .'cert 1 tJ . to tM Pl'ReIASD / OMNER. IhOW1\ her~D, and h 1 s
T1TL8 tNIUID ... ~.. that 0111 MARCH 15, ~~L-, 1 Mdp en
ace...'. .urVWY of ~ pr..i... .~ ~r40>> a~d that th@r~ are DC
..a.....t. or .ftcroa~ftt. V181bl. o. tbe (rou~d other then tho.~
.bOWl hereo.. Thl' eurv., ha. ~. -.4. without th. beD.fit of a
titl. ...rCh ..4 II .ub~ec' to .., u... r.eord9d aft4 u~r.cord~ aDd
other pertl...t fectl Which. title ..arch aay dllclo... Copie9 of
tbl1 plat without the C.Tttrylnt lurvoyor'! leal with ~n orl(ln~l
81cnatur. ar. INVALID,
This property IS NOT .within.
F~ F'~y Hazard .-,d ie w1th1."
Zone 'e' _
sl'1ot.ln on Ccnm...r\; t y Plane 1 :
510035 Ol2t 8 - dated 3-16-83
OWNER
== 'JAMES E, HIGG1NS, SR.
and
JAMES E. HIGGINS, JR.
PtN 7926~6292"7000Q'O
ond
P~7926S63e2600000
0.6.7237, P. 722
NOTE ft:
1HE PROPERTY SHOWN~EREON IS PART
OF LOT 138, BLOCK "0", PLAN OF EAST
CHESTER. RECORDFO IN p.e. 2, P. 306
o .
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~ D~E.O ~E.O 3623 w, t1UNORED ROAD
~\.l\)(>. ~\.l~(>.~\)O D PIN 792656292700000
ra~~o' ~I," p..\\..~O~~E.\)
"b -..N ~ r>.~OO
"'\. &.~1'l'J ~r3619 W. HUNDRED ROAD ____-'
~o PIN 792656382eooo~Q..."""'--
A. 8,- ~5' 02.' ._____---
R. 1387.39'
T. J04.12'
L. 207JO'
Chord ..
N B8' '31' 48" W
207.66'
-,--~~
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---.- .
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~~t\' ~"". 0000
\->~. '66'l-~~~~\'Z.
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1:::... O. 41' 07"
R. 1392.39'~
T-.:. 8.33' .
L. 16,66'
Chord ...
N 86' 50' 0'" E
/6.6S'
NAD sa
HCS&21!.4r
11792498JO'
14&48' TO THE W/LINE
OF GLL STREET,
-4.
6. O. 40' 17"
R. 1387.39'
T. 8.12'
L. 16.23'
Chord -
N 86. 51' 27" E
16.23'
PARCEL 2
0.002 Ac.
~ \1. €.
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I 'HAD 83
36~6277 ,60'
11792274.62'
HUNDRED
Ste.Rte. 10
Vorf~bre Wrath R IW
ROAD
roi
v'
4--'L
COUNTY PROJECT ... 00-0285
COUNTY SITE.- 07PRQ293.
MAP- ,SHOWING.2 PARCELS OF LAND
TO. ,fJS.}Jj .,'~lie.:tEDALONG STATE ROUTE .
.LQ~:.-'N':,,' '_.;_:~.' .!, ,,:~ ,DA'.-O'ISTRI,CT OF CHEST~RFIELD
\..vUN . .-.. .,. :RTiNIA,
MARCH I!S. 2007
Revr..d APRIL 16. 2007
,
O' 40' 801
, ~ - I
GRAPHIC SCALE
Virginia Surveys
. P,O. BOX 118
CHESTERFfELO, VA
23832
M.E. ~~.L.:.~~~...__ .,__ m C()PY~\GHT @ VIRGINIA SURVEYS. A,11 rights r..."Y.d.
810B
.. tlU'GIHIA CEftTI,aCATI NO
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SCALE
I": 40'
3-15-07
J, N
06068133 DED.
0'" TI:
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.B.13.d.
Subiect:
Acceptance of a Parcel of Land Along the South Right of Way Line of Bailey
Bridge Road from Leroy McLaughlin
County Administrator's Comments:
vQ~UlJ /)~
County Administrator:
~
Board Action Reauested:
Accept the conveyance of a parcel of land containing 0.164 acres along the
south right of way line of Bailey Bridge Road (State Route 654) from Leroy
McLaughlinl and authorize the County Administrator to execute the deed.
Summary of Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that planl and
will decrease the right of way costs for road improvements when constructed.
District: Matoaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaoer
Attachments:
. Yes
DNO
#
000:143
VICINITY SKETCH
AC~C:EPTAN(~E OF A P .AR(~EL OF L.AND .ALONG THE SOITTH RIGHT
OF "lAY LINE OF B.All..EY BRIDGE ROAD FROl\:1 LEROY l\'IC~LAlJGm...IN
N
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W ;,"..~..'.'.'. '. .... .r,;. '~E
, ':--~,:~Y
s
~ ~ \.,:
~
~
Chesterfield County- Department of Utilities
1110. e q.a ~ W ~.92 'te t
0001.14
NO. Deno
ego Dtr55'40-
cg1 D5YJ8'OS-
---
0.164 Acm PorceI
5. Ternpnry CDnsIrucIIon Cosement
Leroy DfId Bertho IIcLDUg/I/in
~: 735-670-2820-0fJ0D0
D.B. 4'5, Pg. 209
12901 8DiIey Bridge Road
CIMn U. Hill
Cpin: 735-670-7636-DOOOo
0.8. 4454. Pg. 982
GRAPHIC SCALE
~
~
:$a:
60'
o JO' 6(t
SCALE: ,. = 601
120'
PLAT SHOJflNG ,0.164 A.CRE PARCEL Ie 5'
TEMPORARY CONSTRUCTION EASEJIENT TO BE
DEDICATED TO THE COUNTY OF CHBS'J'BRFIELD
COUNTY FROj(~,LEROY AND BERTlU JlCLAl/.GHLlN
LOCATED IN THE JUTOACi DISTRICT OF
CIlESTERFIELD COUNTY, VIRGINIA.
~~ SCALf: ,. = 60' MARCH 8, 2007
~~ lLfiT.~SOCiATiS
- . J.N. 20802-20
000:145
d~~
Ii
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.B.13.e.
Subiect:
Acceptance of Parcels of Land Along Carver Heights Drive and for the
Extension of Rivington Drive from Princeton Properties, Incorporated
County Administrator's Comments:
;<~~ /)~
County Administrator:
~
Board Action Reauested:
Accept the conveyance of three parcels of land containing a total of 1.70
acres from Princeton Properties, Inc., and authorize the County Administrator
to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of parcels
of land containing 1.70 acres along Carver Heights Drive and for the
extension of Rivington Drive. This dedication is for the development of the
Davis Tract.
District: Bermuda
Preparer:
John W. Harmon
Title: Rioht of Way Manaoer
Attachments:
. Yes
DNO
#
000:1~16
VICINITY SKETCH
~.\.CC~EPTANC:E OF P.ARC~ELS OF L.AND ALONG C~~~'TER
HEIGHTS DRI\TE .AND FOR THE EXTENSION OF
RI\7JNGTON DRI\7E FROl\.1 PRINC~ETON PROPERTIES INC~
N
,l;'-~~:::"":'::
I'/~_ . 1'j.-
W ""\,/~:- t ,.,,1 E
><:.,,-:""
S
C h ester fie Id Co U nty De p a rtm ent of Util ities
1110. e q.a 1:& E66.6 7 'te t
0001.17
o~ \
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i5
11
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THIS SURVEY IS SUBJECT TO ANY
EASEMENT DF RECORD AND OTHER
PERTINENT FACTS WHICH A TITL~
StARCH HIGHT DISCLOSE.
N 3651493.31
E 11776477.91
.--_.~
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1_,:.,. CO.PROJ. 107-0025
~ CO. 51 TE 07PR0273
DRAWN. BY: HAV
G-RAPHIC' .SC,ALE
THIS SURVEY WAS' HADE FOR THE PURPOSE
OF IDENTIFYING LEGAL BOUNDARIES. THIS
SURVEY ,DOES NOT PURPORT TD IDfNTIty
ENVIRONMENTAL FEATURES SUCH AS WETLANDS
OR POLL'UTANTS WHICH AN ENVIRONMENTAL
ASSESSMENT WOULD IDENTIFY.
PRINCETON PROPERTIES INC
GPIN: 776652725700000
0.8. -7330. PG. 276
6301 RIVlNGTON DRIVE
ZONED R-lH wi C.U.P.D, Ie 0-2
RIVER FOREST- PROPERTIES LLC
GPIN: 777652671500000
0.8. 5737. PG. .378
5701 QUIET PINE CR
ZONED R-MF
0.63 ACRES
TO BE. DEDICATED
(27,527 SQ. FT.)
586,'4 7'~6"~ .' .',.".':'
.. .. .. .. .... .. .. .. ... ............. ...59i.::6.,..'.......................i.......... ................ ...... ...
, N86'4 0 E .' ,_
N'_ -:- t xfS f'fN7J "Clt
CARVER HEIGHTS. DRIVE
, (UNIMPROVED)
VARIABLE WIDTH R/W
z
::t: 2171 TO S CHALKL~Y RD
LUCAS PROPERTIES LL.C.
GPIN: 775652331600000
0.8.6194, PG. 856
ZONING A
NO~ 1870
. ~~AY 1-,.
_. 'No !tiIl~.1
........
200
I
PLAT
OF
0.63 ACRES TO BE DEDICATED
ACROSS THE PROPERTY OF
PRINCETON PROPERnES INe
BERMUDA DISTRICT
CHESTERFIELD COUNTY, VIRGINIA,
SCALE: 1# = 100'
APRIL 20, 2007
Townes
SITE ENGINEER.ING
9850. LORl ROAD, suI T~ -201
CH~STERFlrLD, VIRGINIA 23832
PHONE:(B04) 748-9011 f", x: (804) 748-2590
CHECKED 8~'
OOOjJ~9
_ CALCULA TED 8~'
.~iE~
5j ,~
(.~- c : ~
fjlt~~'W
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.B.13.f.
Subiect:
Acceptance of Parcels of Land for the Extension of Rivington Drive from River
Forest Development Company, LLC
County Administrator's Comments:
R~M- IJ.~
County Administrator:
rf/jf
Board Action Reauested:
Accept the conveyance of two parcels of land containing a total of 0.71 acres
from River Forest Development Company, LLC, and authorize the County
Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of parcels
of land containing 0.71 acres for the extension of Rivington Drive. This
dedication is for the development of the Davis Tract.
District: Bermuda
Pre parer:
John W. Harmon
Title: Riaht of Way Manaoer
Attachments:
. Yes
DNO
# 000:150
VICINITY SKETCH
AC~C~EPTAN(~E OF PAR(~ELS OF L;\ND FOR THE
EXTENSION OF RI\1NGTON DRI\~ FROl\.1 RI\1ER
FOREST DE\r:ELOPl\'IENT (~Ol\'IP.AN):~ LL(~
N
w 4{~.';.~~-$' :.... ~.~'.~.:.t.. E
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.'<:....:::....
S
Chesterfield County Department of Utilities
I lie. ~ q.a ti 666.6 -; ..~ t
000:151.
lul~ .
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~~~~lrlg8 c:D1~.
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~~~ I .~ F-o!d~ I
~. ~ il~i ~
000:152
I~~~
I.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.8.13.g.
Subiect:
Acceptance of a Parcel of Land for the Extension of Brandermill Parkway from
Glenn M. Hill
County Administrator's Comments:
R~uJ J)~
County Administrator:
~
Board Action Requested:
Accept the conveyance of a parcel of land containing a total of 1.667 acres
from Glenn M. Hill, and authorize the County Administrator to execute the
deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of a
parcel of land containing 1.667 acres for the extension of Brandermill
Parkway. This dedication is for the development of replacement Clover Hill
High School.
District: Clover Hill
Pre parer:
John W. Harmon
Title: Rioht of Way Manaoer
Attachments:
. Yes
DNa
#
000:153
VICINITY SKETCH
AC~(:EPTANCE OF A P ARC:EL OF L.AND FOR THE EXTENSION
OF BRANDERl\,mL P .ARI\..",r.l.~ Y FROl\.1 GLENN 1\.1 Hll.L
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. CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of .3
Meeting Date: May 23,2007
Item Number: 8.B.14.a.
Subiect: Set Date for a Public Hearing to Consider an Ordinance to Establish
the uIronwood Road Sewer Assessment District"
County Administrator:
Rt.-<.~ r~?
~
County Administrator's Comments:
Board Action Reauested: Staff requests that the Board of Supervisors set
June 27, 2007 as the date for a public hearing to consider establishment of
the uIronwood Road Sewer Assessment District".
Summary of Information:
The owner of several undeveloped lots (herein referred to as ~Undeveloped Lot
Owner") on Ironwood Road, in the Clover Hill District, has approached the
County with a request to have the public sewer system extended to serve those
vacant lots and the existing homes on Ironwood Road . Collectively, the
property owners have requested that a twelve (12) lot assessment district be
established to fund the necessary sewer line extension. A boundary map and
vicinity map of the proposed sewer assessment district is attached.
If an assessment district is created, the County will initially pay all
engineering, easement acquisition, construction and other costs to extend
public sewer lines and will then recoup the cost from the property owners.
The sewer assessment on each lot may be repaid in a lump sum or over a 20-
year period in semi-annual installments. The property owners will also pay
interest at a rate which will be the index of average yield on United States
Treasury securities adjusted to a constant maturity of one year as made
Preparer: J. Edward Beck, Jr.
Title: Assistant Director of Utilities
Attachments:
. Yes
DNO
0001~8
# -..J
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of .3
available by the Federal Reserve Bank at the time the assessment ordinance is
adopted. Property owners aged 65 years or older/ who live on their property/
may have their assessment payments deferred until they no longer own the
property. A lien in the total amount of the assessment for each property will
be recorded.
The total estimated cost for the proposed wastewater line extension is
$86,856.00. The proposed "Ironwood Road Wastewater Assessment District" would
include twelve (12) lots, with the assessment per lot being $7,238.00. The
Utilities Department has received signed survey forms from the owners of ten
(10) properties indicating their support. The "Undeveloped Lot Owner" has
spoken to the owners of the other two properties, but was not able to secure
signed survey forms. A list of the property owners and assessments is
attached.
This assessment district proposal is unlike others that the Board has
previously considered in that the cost estimate of $86,856.00 was obtained
from a utili ties contractor by the "Undeveloped Lot Owner", while the
Utilities Department/s conservative cost estimate was $254,000.00. The
"Undeveloped Lot Owner" has been able to secure support among all but two of
the property owners based on a lower assessment resulting from the lower
estimated cost. This wastewater line extension project will go through the
normal open bidding process. Due to staff/s concern that the actual
construction cost could be higher, the "Undeveloped Lot Owner" has agreed to
pay the County for any additional costs, and to provide a letter of credit in
the amount of $167,144.00.00 to cover the additional costs. Staff
anticipates that the letter of credit will be in place prior to the June 27/
2007 public hearing.
0001.59
I~~.
16
fil!<;Jl~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: May 23,2007
Budaet and Manaaement Comments:
This agenda item requests that the Board set a public hearing on June 27,
2007 to consider an ordinance to establish the Ironwood Road Sewer Assessment
District. An agenda item for June 27, 2007 to hold the public hearing will
request that the Board approve the ordinance, appropriate the necessary
funds, and set the interest rate.
Preparer: Allan M. Carmody
Title: Director. Budoet and Manaoement
0001.60
ProDosed "Ironwood Road Wastewater Assessment District"
Owner name ProDertv Address GPIN Assessment
Ruth A. Cannon and 9825 Castleburg Drive 750-703-0620 $ 7,238.00
Elwood B. Boone
Ann-Michelle Thurmond 100 Ironwood Road 749-703-8333 $ 7,238.00
Barbara K. Nicholas 108 Ironwood Road 749-703-8420 $ 7,238.00
Sa rba ra K. Nicholas 116 Ironwood Road 749-703-8410 $ 7,238.00
Charles W. and Doris V. Kennon 119 Ironwood Road 750-703-0703 $ 7,238.00
Lewis W. and Dottie Combs, Jr. 124 Ironwood Road 749-703-8500 ' $ 7,238.00
Maurice G. Blankenship 127 Ironwood Road 750-702-0790 $ 7,238.00
Lewis W. and Dottie Combs, Jr. 132 Ironwood Road 749-702-8589 $ 7,238.00
Lewis W. and Dottie Combs, Jr. 140 Ironwood Road 749-702-8479 $ 7,238.00
Lewis W. and Dottie Combs, Jr 150 Ironwood Road 749-702-8467 $ 7,238.00
Ronald G. Pape 159 Ironwood Road 750-702-0352 $ 7,238.00
Lewis W. and Dottie Combs, Jr 160 Ironwood Road 749-702-8454 $ 7,238.00
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Chesterfield County 0 Proposed Manhole
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1 Inch equals 200 feet
IRONWOOD ROAD
SEWER ASSESSMENT DISTRICT
9791
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of &
Meeting Date: May 23, 2007
Item Number: 8.B.14.b.
Subiect: Set Date for a Public Hearing to Consider an Ordinance to Establish
the "Ironwood Road Water Assessment District"
County Administrator's Comments:
R~uJ J)~
~
County Administrator:
Board Action Reauested: Staff requests that the Board of Supervisors set
June 27, 2007 as the date for a public hearing to consider establishment of
the "Ironwood Road Water Assessment District".
Summary of Information:
The owner of several undeveloped lots (herein referred to as "Undeveloped Lot
Owner") on Ironwood Road, in the Clover Hill District, has approached the
County with a request to have the public water system extended to serve those
vacant lots and the existing homes on Ironwood Road . Collectively, the
property owners have requested that a nine (9) lot assessment district be
established to fund the necessary water line extension. A boundary map and
vicinity map of the proposed water assessment district is attached.
If an assessment district is created, the County will initially pay all
engineering, easement acquisition, construction and other costs to extend
public water lines and will then recoup the cost from the property owners.
The water assessment on each lot may be repaid in a lump sum or over a 20-
year period in semi-annual installments. The property owners will also pay
interest at a rate which will be the index of average yield on United States
Treasury securities adjusted to a constant maturity of one year as made
Preparer: J. Edward Beck, Jr.
Title: Assistant Director of Utilities
Attachments:
. Yes
DNO
#
000:164
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of a
available by the Federal Reserve Bank at the time the assessment ordinance is
adopted. Property owners aged 65 years or older, who live on their property,
may have their assessment payments deferred until they no longer own the
property. A lien in the total amount of the assessment for each property will
be recorded.
The total estimated cost for the proposed water line extension is $31,689.00.
The proposed "Ironwood Road Water Assessment District" would include nine (9)
lots, with the assessment per lot being $3,521.00.00. The Utilities
Department has received signed survey forms from the owners of eight (8)
properties indicating their support. The "Undeveloped Lot Owner" has spoken
to the owner of the ninth property, but was not able to secure a signed
survey form. A list of the property owners and assessments is attached.
This assessment district proposal is unlike others that the Board has
previously considered in that the cost estimate of $31,689.00 was obtained
from a utilities contractor by the "Undeveloped Lot Owner", while the
Utilities Department's conservative cost estimate was $65,000.00. The
"Undeveloped Lot Owner" has been able to secure support from all but one of
the property owners based on a lower assessment resulting from the lower
estimated cost. This water line extension project will go through the normal
open bidding process. Due to staff's concern that the actual construction
cost could be higher, the "Undeveloped Lot Owner" has agreed to pay the
County for any additional costs, and to provide a letter of credit in the
amount of $33,311.00 to cover those additional costs. Staff anticipates that
the letter of credit will be in place prior to the June 27, 2007 public
hearing.
0001.65
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15)
r!i.~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: May 23,2007
Budaet and Manaaement Comments:
This agenda item requests that the Board set a public hearing on June 27,
2007 to consider an ordinance to establish the Ironwood Road Water Assessment
District. An agenda item for June 27, 2007 to hold the public hearing will
request that the Board approve the ordinance, appropriate any necessary
funding, and set the interest rate.
Preparer: Allan M. Carmody
Title: Director, Budoet and Manaoement
000:166
ProDosed "Ironwood Road Water Assessment District"
Owner name ProDertv Address GPIN Assessment
Ruth A. Cannon and 9825 Castleburg Drive 750-703-0620 $ 3,521.00
Elwood B. Boone
Ann-Michelle Thurmond 100 Ironwood Road 749-703-8333 $ 3,521.00
Barbara K. Nicholas 108 Ironwood Road 749-703-8420 $ 3,521.00
Barbara K. Nicholas 116 Ironwood Road 749-703-8410 $ 3,521.00
Charles W. and Doris V. Kennon 119 Ironwood Road 750-703-0703 $ 3,521.00
Lewis W. and Dottie Combs, Jr. 124 Ironwood Road 749-703-8500 $ 3,521.00
Maurice G. Blankenship 127 Ironwood Road 750-702-0790 $ 3,521.00
Lewis W. and Dottie Combs, Jr. 132 Ironwood Road 749-702-8589 $ 3,521.00
Lewis W. and Dottie Combs, Jr. 140 Ironwood Road 749-702-8479 $ 3,521.00
0001.67
IRONWOOD ROAD
WATER ASSESSMENT DISTRICT
9913
9901
9791
9717
9840
9601
9800
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Department of Utilities Proposed Waterline
CJ Proposed Parcels for
N Assessment District
1 Inch equals 200 feet c=J Proposed Assessment Distri~t
000169
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: May 23,2007
Item Number: 8.B.14.c.
Subiect: Set Public Hearing Date to Consider the Exercise of Eminent Domain
for the Acquisition of Right-of-Way, Temporary and Permanent
Construction Easements, Permanent Drainage Easements, and Utility
Easements for the Route 10 Widening Project from 1-95 to Ware
Bottom Spring Road
County Administrator's Comments:
k~uuI ~ 027
~
County Administrator:
Board Action Reauested:
The Board is requested to set June 27, 2007, as the date to hold a public
hearing to consider the exercise of eminent domain for the acquisition of
right-of -way, temporary and permanent construction easements, permanent
drainage easements, and utility easements for the Route 10 Widening Project
from 1-95 to Ware Bottom Spring Road.
Summary of Information:
In April 2005, the Board authorized staff to proceed with the Route 10
Widening Bond Project from 1-95 to Ware Bottom Spring Road. The widening will
help relieve traffic congestion in the area. The county needs to acquire
variable width right-of-way, temporary and permanent construction easements,
permanent drainage easements as well as utility easements in order to
construct the project. Right-of-way and easements have been acquired from 18
of the 28 landowners impacted by the project.
The county's right-of-way consultant has been unable to reach agreements
with 10 landowners. The county made offers based on an appraisal of the
(Continued)
Preparer: R. J. McCracken
Agen653
Attachments: . Yes
Title: Director, Transportation Department
DNO
#
000170
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 5
right-of-way and the easements to be taken. The properties need to be
acquired so that utility relocations can be completed in advance of the road
widening.
If the county proceeds with eminent domain/ certificates will be filed
which will immediately entitle the county to enter and use the right-of-way
and easements. The county will then be obligated to purchase the right-of-
way and easements from the landowners as identified on Attachment A. Staff
will continue to negotiate with the landowners in an effort to acquire the
right-of-way and easements prior to the hearing.
Recommendation:
Staff recommends the Board set June 27/ 2007 as the date to consider a public
hearing to authorize eminent domain to acquire the right-of-way and easements
for the Route 10 Widening Project from 1-95 to Ware Bottom Spring Road.
District: Bermuda
0001.~71.
li~
51
H.~~;
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: May 23,2007
Budaet and Manaaement Comments:
This item requests that the Board set a public hearing on June 27, 2007 to
consider eminent domain for acquisition of 10 parcels that the county needs
to obtain in order to proceed with the widening of Route 10 from 1-95 to
Ware Bottom Spring Road. The appraised value of these parcels is $302,354.
Staff will continue to negotiate with the land owners up until the date of
the public hearing. Sufficient funds are available for purchase of these
parcels from the general obligation bonds appropriated for this project.
Preparer:
Allan M. Carmody
Title: Director, Budaet and Manaoement
0001.72
Route 10 (1-95 to Ware Bottom Spring Road)
Bond Project
Refusals (recommending condemnation proceedings)
Plan
Sheet
Parcel Appraisal
# Landowner G Pin Number Project Address Amount Rights being Acquired
003 95-10 Development LC 802654491700000 2101 W. Hundred Rd. $5,122.00 PDE
007 Hospitality Associates Inc. 802654860900000 2001 W. Hundred Rd. $29,998.00 Fee, DVP, CG
112 Chesterfield Associates Inc. 803654190900000 1911 W. Hundred Rd. $10,120.00 DVP CG
011 BNE Restaurant Group IV, LLC 803654430600000 1901 W. Hundred Rd. $45,724.00 Fee, PCE,TCE, DVP, CG
013 Shamin Chester HMWD, LLC 803653096800000 12810 Old Stage Rd. $10,434.00 Fee, PCE, DVP, CG
017 Old Stage Properties, LLC 803653763200000& 12911 Old Stage Rd. & $27,114.00 Fee, PD&CE, DVP
803653751300000 1820 Ware Bottom Spring Rd.
018 Shamin Land Holdina, LLC 803653864600000 12905 Old Stage Rd. $9,430.00 Fee, PCE, DVP
028 The West Hundred Property, LP 805654531200000& 1700 W. Hundred Rd. & $89,660.00 Fee, PSWM,PS&D,TCE, CG
805654111500000 1710 W. Hundred Rd.
030 S.E.T.K.O., LLC 805653093200000 1601 W. Hundred Rd. $40,659.00 Fee, CG
036 Ninth Street Properties 806653222400000 1509 W. Hundred Road $34,093.00 Fee, CG
PDE = PERMANENT DRAINAGE EASEMENT
PCE = PERMANENT CONSTRUCTION EASEMENT
TCE = TEMPORARY CONSTRUCTION EASEMENT
PD&CE = PERMANENT DRAINAGE AND CONSTRUCTION EASEMENT
PSWM = PERMANENT STORMWATER MANAGEMENT EASEMENT
PS&D = PERMANENT SLOPE AND DRAINAGE EASEMENT
DVP = DOMINION VIRGINIA POWER EASEMENT
CG = COLUMBIA GAS EASEMENT
ATTACHMENT A
0001. ~ 3
ROUTE 10 (1-95 TO WARE BOTTOM SPRING RD) BOND PROJECT:
PUBLIC HEARING TO CONSIDER THE EXERCISE OF EMINENT
DOMAIN FOR THE ACQUISITION OF RIGHT-OF-WAY AND EASEMENTS
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5/8/07
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23, 2007
Item Number: 8.B.14.d.
Subiect:
Set Date for a Public Hearing Date to Consider the Restriction of Through
Truck Traffic on Old Happy Hill Road
County Administrator's Comments:
County Administrator:
~
Board Action Reauested: The Board is requested to set June 27, 2007, as a
public hearing date to consider the restriction of through truck traffic on
Old Happy Hill Road from Branders Bridge Road to Happy Hill Road.
Summary of Information: The county has received a request to restrict any
through truck or truck and trailer or semi-trailer combination, except pickup
or panel trucks, from using Old Happy Hill Road (Route 4964) from Branders
Bridge Road (625) to Happy Hill Road (619). The recommended alternate route
is Branders Bridge Road (625) and Happy Hill Road (619).
VDOT has four criteria it considers when a restriction is requested. A
requested restriction must have a reasonable alternate route and the
character or frequency of truck traffic on the route proposed for restriction
must not be compatible with the affected area. The compatibility evaluation
will includes safety issues, accident history, engineering of the roadway,
vehicle composition, and other traffic engineering related issues.
(Continued next page)
Preparer: R.J. McCracken
Agen655
Title:
Director of Transportation
Attachments:
. Yes
DNO
#
0001.8,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
(Summary of Information: Continued)
In addition, the roadway requested for restriction must be residential in
nature, with a least 12 dwellings on both sides within 150 feet of the
roadway centerline per 1,000 feet of roadway i or, the roadway must be
functionally classified as either a local or collector road.
Staff supports this request to restrict through truck traffic with the
revised alternate route.
Recommendation: Staff recommends that the Board set June 27, 2007 as a
public hearing date to consider a through truck traffic restriction on Old
Happy Hill Road from Branders Bridge Road to Happy Hill Road, and authorize
the advertisement for that hearing.
District:
Bermuda
000:188
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Proposed Restricted Route
Proposed Alternate Route
------------
000:189
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6~rJ
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23, 2007
Item Number: 8.B.14.e.
Subiect:
Set Date for a Public Hearing Date to Consider the Restriction of Through
Truck Traffic on Bermuda Hundred Road
County Administrator's Comments:
County Administrator:
/@(
Board Action Reauested: The Board is requested to set June 27, 2007, as a
public hearing date to consider the restriction of through truck traffic on
Bermuda Hundred Road from Kingston Avenue to Meadowville Road.
Summary of Information: The county has received a request to restrict any
through truck or truck and trailer or semi-trailer combination, except pickup
or panel trucks, from using Bermuda Hundred Road (Route 697) from Kingston
Avenue (4841) to Meadowville Road (618). The recommended alternate route is
Rivers Bend Boulevard (4840), Route 10, and Kingston Avenue (4841).
In 1997, Meadowville Road was restricted to through truck traffic between
Rivers Bend Boulevard and Kingston Avenue. The proposed restriction of
Bermuda Hundred Road will prevent truck traffic from using these residential
streets to travel through the area.
VDOT has four criteria it considers when a restriction is requested. A
requested restriction must have a reasonable alternate route and the
character or frequency of truck traffic on the route proposed for restriction
must not be compatible with the affected area. The compatibility evaluation
will includes safety issues, accident history, engineering of the roadway,
vehicle composition, and other traffic engineering related issues.
(Continued next page)
Preparer: R.J. McCracken
Agen656
Title:
Director of Transportation
Attachments:
. Yes
DNO
#
00019(t
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
(Summary of Information: Continued)
In addition, the roadway requested for restriction must be residential in
nature, with a least 12 dwellings on both sides within 150 feet of the
roadway centerline per 1,000 feet of roadway; or, the roadway must be
functionally classified as either a local or collector road.
Staff supports this request to restrict through truck traffic with the
revised alternate route.
Recommendation: Staff recommends that the Board set June 27, 2007 as a
public hearing date to consider a through truck traffic restriction on
Bermuda Hundred Road from Kingston Avenue to Meadowville Road, and authorize
the advertisement for that hearing.
District:
Bermuda
000191
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Bermuda Hundred Road
Through Truck Traffic Restriction Request
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Proposed Restricted Route ------------
Proposed Alternate Route
0001.92
BM'1\,
l~- . ~.. ... !;
~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23,2007
Item Number: 8.B.14<<f.
Subiect:
Set Date for Public Hearing to Consider the Proposed Amendment to Section
19-227 of the Code of the County of Chesterfield, 1997, as Amended,
Pertaining to the Sale of Alcoholic Beverages Near Schools, Residentially
Zoned Property, Day Care Centers, Churches and Other Places of Worship
County Administrator's Comments: R.~ r- 6/.7
County Administrator: ~
Board Action Reauested:
Board of Supervisors set June 27, 2007 for a public hearing to consider
amendments to the Code of the County of Chesterfield.
Summary of Information:
At the request of Chairman Miller, the Board of Supervisors on March 28,
2007 referred the proposed amendment to the Planning Commission, with
instructions for the Commission to hold a public hearing on the amendment
and to forward its recommendation to the Board by May 31, 2007. The
Planning Commission held a public hearing on the proposed amendment on May
IS, 2007. Three citizens spoke in opposition to the proposed amendment
during the hearing, citing concerns about potential negative economic
impacts and hindering mixed-use development. The Commission voted 4-1
(Litton, nay), to recommend denial of the proposal.
Preparer:
Kirkland A. Turner
Title: Director of Plannino
Attachments:
. Yes
DNO
# 0001.93
1925:72175.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
The current ordinance requires conditional use permit approval for
commercial establishments seeking to sell alcoholic beverages for on-
premises consumption on property located with 500 feet of schools built
after December IS, 1993. The proposed amendment would expand this
conditional use permit requirement to include property located within 500
feet of all schools, as well as residentially zoned property, day care
centers, and churches or other places of worship.
The proposed amendment would not require a conditional use for
establishments that already possess a valid alcohol beverage license from
the Virginia Department of Alcoholic Beverage Control so long as such
license remains in force, is reissued as provided by law or, if such
establishment is sold to a new owner, a valid license is issued to the new
owner and such license remains in force or is reissued as provided by law.
Four Commissioners (Gulley, Wilson, Bass, and Gecker) expressed opposition
to the proposed amendment, citing a variety of concerns. In general, these
concerns include: 1) that the proposed ordinance would be a hindrance to
mixed use development; 2) the Virginia Department of Alcoholic Beverage
Control already regulates such businesses and can address nuisance issues
through licensure; 3) the existing ordinance, adopted in 1993, was intended
to protect the safety of school functions from adverse impacts of persons
who drink alcohol at a commercial establishment and then attend a school
event, but this protective function was removed in the final ordinance
adopted by the Board in 1993 (by limiting the conditional use permit
requirement only to schools built after 1993); 4) the proposed ordinance
would be burdensome to businesses, and 5) existing mixed-use and village
developments which already have alcohol-serving establishments, do not
experience difficulty with on-premises alcoholic beverage consumption.
Mr. Litton expressed concerns with cocktail lounges and the fairness of the
existing ordinance.
OOO:t94
1925 : 721 75. 1
AN ORDWANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDWG
AND RE-ENACTWG SECTION 19-227 RELATWG TO
THE SALE OF ALCOHOLIC BEVERAGES NEAR SCHOOLS,
RESIDENTIALLY ZONED PROPERTY, DAY CARE CENTERS,
CHURCHES AND OTHER PLACES OF WORSHIP
BE IT ORDAWED by the Board of Supervisors of Chesterfield County:
(1) That Section 19-227 of the Code of the County of Chesterfield, 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 19-227. Sale of alcoholic beverages Bear sehaals.
(a) Notwithstanding any provisions in this chapter to the contrary, a conditional use
permit shall be required for all commercial establishments seeking to sell alcoholic beverages, as
defined in Code of Virginia, S 4.1-100, for on-premises consumption, within 500 linear feet of a
school'! residentially zoned property'! day care center'! church or other place of worship. that-ts
o~.~.ned or operated b)7 the count)7 and that is built after December 15, 1993.+
-l- This section does not apply to the follo\-ying schools: Bailey Bridge ~fiddle, Bellv/ood
Elementary, Bensle)7 Elementary, Bermuda Elementary, Beulah Elementary, L.C. Bird High,
Bon .L^~ir Elementary (IDC), Bon .L^~ir (Primar)7) Elementary, Chalkley Elementar)T, Chester
1fiddlc, Chesterfield Community High, Chesterfield Technical, Clo~/er Hill Elementary, Clover
Hill High, Thelma Crensha".~/ Elementary, Crest~.vood Elementary, Curtis Elementary, .L\.1f.
Da~/is Elementary, Dupuy Elementary (Ettriek .L\nnex), Ecoff Elementary, Enon Elementar)7,
Ettrick Elementary, E~/ergrcen Elementary, Falling Creelc Elementar)7, Falling Creelc ~fiddle,
Fulghum Center, O.B. Gates Elementary, W.W. Gordon Elementary, Grange Hall Elementary,
Greenfield Elementary, Harro~.vgate Elementary, J. G. Henning Elementary, Hopkins Elementary,
Jacobs Elementary, 1fanchester High, 11anchester 1fiddle, ~1atoaca Elementary, Old 1fatoaca
High, 11atoaca 1fiddle, 11eado~.~\,7broolc High, 1fidlothian Elementar)T (Sv/ift Creek 1fiddle
.L\...-.J1eJc), ~fidlothian 11iddle, 11idlothian High, 1fonacan High, Perr)7mont 11iddle, Providence
Elementary, Providence ~fiddle, Reams Elementary, Robious Elementary, Robious ~fiddle,
Salem Elementary, Salem 11iddle, .L^~lberta Smith Elementary, S~.'vift Crcek Elementary, S~.'vift
Crcele ~fiddlc, Thomas Dale High, Union Branch Elementary, Union Gro~/e ElementaI")7, Vehicle
~1aintenance (Courthouse), Vehicle 1faintenance (Walmsley), J.B. Watkins Elementary, C.C.
Wclls Elementary, Viinterpoclc Elementary, Woolridge Elementar)7.
(b) .L^~s part of the regular re"/ie".\T of all business license applications, the dircctor of
planning shall determine ".\7hether a commercial establishment intends to sell alcoholic bc'verages
for on premises consumption and ~.'vhether it is located ~\,\Tithin 500 linear feet of a school built
after December 15, 1993 that is o\"/ncd or operated by the county. If the director of planning
cannot determine ".J/hether the commercial establishment is located more than 500 linear feet
from such school, the director of plunning shall require, and the commercial establishment shall
1905:74739.1
1
000195
pro\Tide, a certification from a registered surveyor confirming the distance from the commercial
establishment to the school. If the commercial establishment fails to provide the sUr\Teyor's
certification, it shull be presumed that the establishment is ~.vithin 500 linear feet of the school.
@ fej No commercial establishment that holds a valid alcoholic beverage license from
the Virginia Department of Alcoholic Beverage Control Beafd at the time a school~ residentially
zoned property~ day care center~ church or other place of worship that is o~.Yned or operated by
the county locates within 500 linear feet of the commercial establishment shall become a
nonconforming use or be required to obtain a conditional use permit solely by virtue of the such
location of such school, so long as such license remains in force, is reissued as provided by law
or, if such establishment is sold to a new owner, a valid license is issued to the new owner and
such license remains in force or is reissued as provided by law.
(c) W The distances prescribed in this section shall be measured by extending a straight
line from the nearest property line (not the lease line) of the establishment selling alcoholic
beverages to the nearest property line of the school~ residentially zoned property~ day care center~
church or other place of worship.
(2) That this ordinance shall become effective immediately upon adoption.
1905:74739.1
2
0001.96
.
fil!@!rP
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23,2007
Item Number: 8.8.14.g.
Subiect:
Set a Public Hearing Date to Consider Amendment of the Thoroughfare Plan in
the Vicinity of the Brandy Oaks subdivision
County Administrator's Comments:
i?tU~ r~7
County Administrator:
c;ef
Board Action Reauested: The Board is requested to set June 27 1 2007 1 as a
public hearing date to consider amendment of the Thoroughfare Plan in the
vicinity of the Brandy Oaks subdivision.
Summary of Information: During the discussion of Zoning Case 06SN0335
(Greenacres Limited Partnership) and in response to citizen concerns 1 staff
was directed to consider an amendment to the Thoroughfare Plan in the
vicinity of the Brandy Oaks subdivision. Staff presented the proposed
amendment to the Planning Commission on May 151 2007 . The Planning
Commission recommended approval of the proposed amendment 1 as summarized on
the attached Exhibit D.
Case 06SN0335 is scheduled to be heard by the Board on June 271 2007. This
proposed amendment to the Thoroughfare Plan should be considered concurrently
with the zoning case.
(Continued next page)
Preparer: R.J. McCracken
T it Ie:
Director of Transportation
Agen655
Attachments:
. Yes
DNO
#
0001.97
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Recommendation: Staff recommends that the Board set June 27 I 2007 as a
public hearing date to consider amendment of the Thoroughfare Plan in the
vicinity of the Brandy Oaks subdivision.
District:
Matoaca
0001.98
EXHIBIT D - SUMMARY
COLLECTOR (70') EXISTING
e-e-e-e_e_e_e. COLLECTOR (70') PROPOSED - CURRENT ALIGNMENT
· · · · · · .. COLLECTOR (70') PROPOSED - SUGGESTED ALIGNMENT
MA~OR ARTERIAL (90') EXISTING
. . . . MAJOR ARTERIAL (90') PROPOSED
)( .~ )( MAJOR ARTERIAL (90') PROPOSED - SUGGESTED FOR DELETION
0001.99
.
.
.
.
.
MAY 03, 2007
E~l)C
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.8.15.
Subiect: State Road Acceptance
County Administrator's Comments:
County Administrator:
~
Board Action Reauested:
Summary of Information:
Bermuda:
Thornsett
Dale:
Eastfair Drive and Highland Glen Drive
Jessup Place
Kingsland Glen, Section Ii remainder of
Meadowbrook Farm, Section I
Matoaca:
Edgewater at the Reservoir, Section 4
Edgewater at the Reservoir, Section 8
Otterdale Pointe
Red Fern Station
Midlothian:
Sovereign Grace Drive
Preparer: Richard M. McElfish
Title: Director, Environmental Enoineerino
Attachments:
II Yes
ONe
#
000200
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - THORNSETT, SEe 1
DISTRICT: BERMUDA
MEETING DATE: May 23,2007
ROADS FOR CONSIDERATION:
THORNSETT DR
THORNSETT LN
Vicinity Map: THORNSETT, SEe 1
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000201
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - Eastfair Dr and Highland Glen Dr
DISTRICT: DALE
MEETING DATE: May 23, 2007
ROADS FOR CONSIDERATION:
EASTFAIR DR
HIGHLAND GLEN DR
Vicinity Map: Eastfair Dr and Highland Glen Dr
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000202
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - JESSUP PLACE
DISTRICT: DALE
MEETING DATE: May 23, 2007
ROADS FOR CONSIDERATION:
DAMON DR
LAVELLE RD
Vicinity Map: JESSUP PLAeE
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000203
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - KINGSLAND GLEN, SEC 1; remainder of
DISTRICT: DALE
MEETING DATE: May 23, 2007
ROADS FOR CONSIDERATION:
CHICKAMAUGA DR
Vicinity Map: KINGSLAND GLEN, SEe 1; remainder of
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Produced By Chesterfield County GIS
000204
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - MEADOWBROOK FARM, SEe I
DISTRICT: DALE
MEETING DATE: May 23, 2007
ROADS FOR CONSIDERATION:
BARNWOOD DR
IRONSTONE CT
IRONSTONE DR
Vicinity Map: MEADOWBROOK FARM, SEe I
Produced By Chesterfield County GIS
000205
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - EDGEWATER AT THE RESERVOIR, SEe 4
DISTRICT: MATOACA
MEETING DATE: May 23,2007
ROADS FOR CONSIDERATION:
FOUNTAIN VIEW DR
SAILBOAT CIR
SAILBOAT CT
SAILBOAT DR
SAILBOAT LN
SAILBOAT PL
Vicinity Map: EDGEWATER AT THE RESERVOIR, SEe 4
~
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Produced By Chesterfield County GIS
000206
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - EDGEWATER AT THE RESERVOIR, SEe 8
DISTRICT: MATOACA
MEETING DATE: May 23, 2007
ROADS FOR CONSIDERATION:
COVE VIEW LN
FOUNTAIN VIEW DR
SAVAGE VIEW CT
SAVAGE VIEW DR
SAVAGE VIEW PL
Vicinity Map: EDGEWATER AT THE RESERVOIR, SEe 8
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Produced By Chesterfield County GIS
000207
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - OTTERDALE POINTE
DISTRICT: MATOACA
MEETING DATE: May 23, 2007
ROADS FOR CONSIDERATION:
HILBAY TER
KYLOE LN
OTTERDALE POINTE DR
Vicinity Map: OTTERDALE POINTE
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Produced By Chesterfield County GIS
000208
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - RED FERN STATION
DISTRICT: MATOACA
MEETING DATE: May 23,2007
ROADS FOR CONSIDERATION:
RED FERN CT
Vicinity Map: RED FERN STATION
Produced By Chesterfield County GIS
000209
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - Sovereign Grace Dr
DISTRICT: MIDLOTHIAN
MEETING DATE: May 23, 2007
ROADS FOR CONSIDERATION:
SOVEREIGN GRACE DR
Vicinity Map: Sovereign Grace Dr
Produced By Chesterfield County GIS
00021.0
.~--~-~
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.8.16.
Subiect:
Request to Qui tclaim a Portion of a Variable Width Drainage Easement
(Private) and a Portion of a Variable Width Sewer and Water Easement Across
the Property of Breckenridge
2005d:~uJ A~
County Administrator's Comments:
County Administrator:
/&(!
Board Action Reauested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a portion of a variable
width drainage easement (private) and a portion of a variable width sewer and
water easement across the property of Breckenridge 2005 LLC.
Summary of Information:
Breckenridge 2005 LLC has requested the quitclaim of a portion of a variable
width drainage easement (private) and a portion of a variable width sewer and
water easement across its property as shown on the attached plats. Staff has
reviewed the request and approval is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Rioht of Way Manaoer
Attachments:
. Yes
DNO
#
0002:11.
VICINITY SKETCH
REQlJEST TO QlJITC~L.AIl\':I A PORTION OF A \7~UUABLE
"IDTH DRAINAGE EASEl\'IENT (pRI\lATE) ~~ A PORTION
OF A \rARIABLE "IDTH SE"~R.AND "rATER E~~SEl\'IENT
AC~ROSS THE PROPERTY OF BREC~KENRIDGE 2005 LLC~
N
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w "",1~! E
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S
Chesterfield Countv' Department of Utilrties
I I.c. e q~a I:pi66.67 "te t
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: May 23,2007
Item Number: 8.8.17.
Subiect:
Appropriation of Road Cash Proffer Funds and Authorization to Proceed with
the Branders Bridge Road (Stoney Glen) Reconstruction Project
R~J 4~
County Administrator's Comments:
County Administrator:
~
Board Action Reauested: The Board is requested to appropriate $100,000 in
road cash proffers (Traffic Shed 18) and authorize the County Administrator
to proceed with the Branders Bridge Road (Stoney Glen) Reconstruction
project.
Summary of Information:
The section of Branders Bridge Road just north of Stoney Glen South
subdivision has a narrow pavement width, no shoulders, under sized drainage
structure and poor vertical and horizontal alignment. The section currently
carries 1,600 vehicles per day. This volume is expected to grow to 14,000
vehicles per day over the next twenty years. The section needs to be
reconstructed to acceptable standards.
(Continued on next page)
Preparer:
R.J. McCracken
agen657
Title: Director of Transportation
Attachments:
. Yes
DNa
# 00021.5
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
It is difficult to determine, without adequate engineering, what the scope of
the reconstruction project will entail. A major increase in the drainage
structure is anticipated. The project will probably require significant
environmental permitting. The Stoney Glen South developer has already
dedicated much of the right of way required for the reconstruction.
Staff recommends that the Board appropriate $100,000 in road cash proffers
currently available in Traffic Shed 18 so that the engineering can be
completed. After the engineering is completed, staff will bring a proposal to
the Board for funding the reconstruction. If adequate funds cannot be
identified, the project will have to be delayed.
Recommendation:
Staff recommends the Board:
1. Appropriate $100,000 in road cash proffers from Traffic Shed 18 for
the Branders Bridge Road (Stoney Glen) Reconstruction projecti
2. Authorize the County Administrator to proceed with the design,
environmental permits, right-of-way acquisition, including
advertisement of an eminent domain public hearing if necessary.
District:
Bermuda
0002l.6
I.~~
I~':\
I~N
!i~>?J
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: May 23,2007
Budaet and Manaaement Comments:
This item requests that the Board appropriate $100,000 in road cash
proffers from Traffic Shed 18 to begin the engineering process to determine
a cost estimate for reconstruction of a portion of Branders Bridge Road
near Stoney Glen subdivision. Approval to move forward on this phase of
the project will also include requesting the necessary permitting and
acquisition of right-of-way. Upon completion of engineering, staff will
return to the Board to identify possible funding sources to proceed with
the proj ect. Sufficient cash proffers are available in Shed 18 to
appropriate for this request.
Preparer:
Allan M. Carmody
Title: Director, Budaet and Manaaement
00021.7
BRANDERS BRIDGE ROAD RECONSTRUCTION ESTIMATE
Preliminary Engineering
Right-of-Way
Construction
TOTAL
$ 70,000
$ 30,000
To Be Determined
To Be Determined
0002:18
BRANDERS BRIDGE ROAD RECONSTRUCTION PROJECT
5/3/07
00021.9
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23,2007
Item Number:
8.8.18.
Subiect:
Consideration by the Board of Supervisors of the Decision of the Planning
Commission Recommending Denial of Amendments to the Upper Swift Creek Plan
Component of the County's Comprehensive Plan
County Administrator's Comments:
County Administrator:
c/-jj(J
Board Action Reauested:
Accept the Planning Commission's recommendation and remand the proposed Upper
Swift Creek Plan back to the Planning Commission with a 60-day deadline.
Summary of Information:
At a Planning Commission meeting on May 15, 2007, the Planning Commission
recommended denial of the proposed Upper Swift Creek Plan amendments,
explaining that the Planning Commission believed that the deadline for
forwarding recommendations to the Board of Supervisors did not allow adequate
time to resolve outstanding issues and it did not allow time for public
participation.
In light of the Planning Commission's actions, Board members have expressed a
desire to remand the staff amendments to the Upper Swift Creek Plan back to
the Planning Commission with a deadline of 60 days to report back to the
Board to accomplish the following tasks:
Preparer: Kirkland A. Turner
Title: Director, Plannina Department
080075311.1
Attachments:
DYes
.NO
#
000220
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
1. Review proposed land uses and deferred growth area delineation and make
recommendations for amendments to the existing plani
2. Hold citizen meetings in the community for public inputi and
3. Hold public hearings and forward any associated ordinance amendments to
the Board of Supervisors.
There has been concern expressed by Board members that it would be premature
for the Board to consider the Upper Swift Creek Plan amendments until the
Planning Commission also forwards to the Board associated ordinance
amendments. Considering the Plan revisions and ordinance amendments at the
same Board of Supervisors meeting also permits more effective public input.
This schedule anticipates consideration by the Board of the plan revisions
and ordinance amendments at your August meeting.
000221.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.B.19.a.
Subiect:
Conveyance of an Easement\License to Virginia Electric and Power Company
County Administrator's Comments:
R~c-~~ A~
County Administrator:
~
Board Action ReQuested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute easement and/or license agreements with Virginia
Electric and Power Company for underground cable to provide service to the
Bermuda Schools Site.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute easement and/or
license agreements with Virginia Electric and Power Company for underground
cable to provide service to the Bermuda Schools Site at I-295 and Route 10.
District: Bermuda
Preparer:
John W. Harmon
Title: RiQht of Way ManaQer
Attachments:
. Yes
DNO
#
00022~
VICINITY SKETCH
CONVEYANCE OF AN EASE:MENTILICENSE TO
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Ii
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 8.B.19.b.
Subiect:
Conveyance of an Easement\License to Verizon Virginia Incorporated
County Administrator's Comments:
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County Administrator:
~
Board Action ReQuested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute easement and/or license agreements with Verizon
Virginia Inc. for underground cable to provide service to the Bermuda Schools
Site.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute easement and/or
license agreements wi th Verizon Virginia Inc. for underground cable to
provide service to the Bermuda Schools Site at I-295 and Route 10.
District: Bermuda
Preparer:
John W. Harmon
Title: Rioht of Way Manaoer
Attachments:
. Yes
DNO
#
000224
VICINITY SKETCH
CONVEYANCE OF AN EASEMENTILICENSE TO
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000225
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23,2007
Item Number: 8.B.20.
Subiect:
Initiation of an Application to Rezone the Winchester Forest Site
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested:
Authorize initiation of rezoning application on properties listed below;
appoint Thomas E. Jacobson as the Board's agent; and waive zoning disclosure
requirements.
Summary of Information:
Mr. R. M. "Dickie" King Jr., Bermuda District Supervisor, recommends that the
Board of Supervisors authorize the initiation of a rezoning application for
the Winchester Forest project.
The Winchester Green project along Jefferson Davis Highway has been a very
successful revitalization project developed and managed by the Better Housing
Coalition. While the Better Housing Coalition has maintained its ownership
and management of the Winchester Green development, they are now proposing to
develop a neighborhood of single family homes on separate subdivision lots
that they will market for individual resale. The neighborhood, called
Winchester Forest, would be adjacent to Winchester Green and is proposed for
up to 105 single family attached and detached homes.
Construction of new and rehabilitated residences, with an emphasis on
individual lots for sale, is a priority of our revitalization efforts for the
Route 1 Corridor. It is also a key element of the Jefferson Davis
Association's Five Year Plan.
Preparer: Thomas E. Jacobson
Title: Director of Revitalization
Attachments:
. Yes
DNO
#
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Current zoning permits 105 dwelling units. This application will permit the
development of a superior designed residential neighborhood of varying lot
sizes and homes designs and a maximum of 105 homes. A minimum of 13 acres of
open space is also proposed within the 39~ acre project.
Rezone a 1.2 acre parcel from R-MF CUPD to R-12 with a Conditional Use and
Conditional Use Planned Development on this parcel and an additional 38.3
acres more or less to permit residential single-family detached and single-
family attached units and to permit exceptions to ordinance requirements; the
parcels totaling 39.5 acres more or less, are shown on the attached map, and
identified as the following Tax IDs:
1.2 acre parcel: 790 679 0806 (Partial)
Remaining parcels (38.3 acres) 789 680 0739
789 680 5623
789 679 6083
789 679 2472
789 679 2715
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23,2007
Item Number: 9.A.
Subiect: Developer Water and Sewer Contracts
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested: The Board of Supervisors has authorized the County
Administrator to execute water and/or sewer contracts between County and
Developer where there are no County funds involved.
The report is submitted to Board members as information.
Summary of Information:
The following water and sewer contracts were executed by the County
Administrator:
1.
Contract Number:
Project Name:
04-0080
Twilight Landing, Section A
Developer:
Cardan Construction, Incorporated
Contractor:
R.M.C. Contractors, Incorporated
Contract Amount:
Water Improvements -
Wastewater Improvements -
$27,890.00
$41,865.00
District:
Clover Hill
Preparer:
J . E. Beck , Jr.
Title: Assistant Director of Utilities
Attachments:
DYes
.NO
# 000226
Agenda Item
May 23, 2007
Page 2
2.
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
3 .
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
06-0045
Sundial Farms, Section 1
Touchstone Development, LLC
Castle Equipment Corporation
Water Improvements -
$272,014.60
Dale
06-0294
Hyatt Place hotel Addition at Rivers Bend Center
Dominion Hospitality, LLC
Baldwin Contracting and Development
Water Improvements -
Wastewater Improvements -
$33,500.00
$3,500.00
Bermuda
000227
I~~
U
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 9.8.
Subiect:
Status of General Fund Balance, Reserve for Future Capital Projects,
District Improvement Fund, and Lease Purchases
County Administrator's Comments:
County Administrator:
~
Board Action Reauested:
Summary of Information:
Preparer:
Lane B. Ramsev
Title: County Administrator
Attachments:
DNO
. Yes
1 # 0002281
CHESTERFIELD COUNTY
UNDESIGNA TED GENERAL FUND BALANCE
May 23, 2007
BOARD
MEETING
DATE DESCRIPTION AMOUNT BALANCE
07/01/06 FY2007 Actual Beginning Fund Balance $71,444,555
11/21/06 Designate for potential tax rate reduction, half-year 2007 (5,500,000) $65,944,555
11/21/06 Designation for Schools use in FY2007: security and safety (2,700,000) $63,244,555
12/13/06 upgrades at middle and elementary schools
11/21/06 Designation for Schools use in Fy2007 for non-recurring (2,300,000 ) $60,944,555
12/13/06 costs: bus and vehicle replacements
11/21/06 Designation for Schools use in FY2008: capital projects (4,184,979) $56,759,576
11/21/06 Designation for county use in FY2008: County capital (5,000,000) $51,759,576
11/21/06 Designation for county use in FY2008: non-recurring (1,815,021) 49,944,555
operating budget costs
11/21/06 Projected Undesignated Fund Balance through FY2008 49,944,554
*Includes $4.5 million addition to Fund Balance from
FY2006 results of operations.
000229
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
TRADITIONALL Y FUNDED BY DEBT
May 23, 2007
Board
Meeting
Date
Description
Amount
Balance
FOR FISCAL YEAR 2007 BEGINNING JULY 1, 2006
4/12/2006 FY07 Budgeted Addition 9,994,100 11,763,698
4/12/2006 FY07 Capital Projects (9,261,900) 2,501,798
8/23/2006 Elevator modernization in five-story Administration Bldg. (150,000) 2,351,798
10/11/2006 Henricus Historical Park Improvements (70,000) 2,281,798
10/11/2006 Falling Creek Park - North: land acquisition (41,000) 2,240,798
10/11/2006 Falling Creek Park - North: land acquisition (305,000) 1,935,798
12/13/2006 Matoaca Park bid awarded; return funds 305,000 2,240,798
11/8/2006 Eppington Plantation parking and road construction (110,000) 2,130,798
improvements
11/21/2006 Return unused funds from J&DR Courthouse projects 25,000 2,155,798
from April 4, 2001
11/21/2006 Return unused RMA Diamond payment budgeted in 100,000 2,255,798
FY2006
12/13/2006 Meadowdale Library construction (300,000) 1,955,798
1/10/2007 John Tyler Community College - Midlothian Campus ( 400,000) 1,555,798
site work for new academic building
000230
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000231.
Prepared by
Accounting Department
April 30, 2007
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED AND EXECUTED
Outstanding
Date Original Date Balance
Began Description Amount Ends 4/30/07
04/99 Public Facility Lease - Juvenile Courts Project $16,100,000 11/19 $10,465,000
01/01 Certificates of Participation -
Building Construction, Expansion and Renovation;
Acquisition/Installation of Systems 13,725,000 11/21 9,125,000
03/03 Certificates of Participation - Building
Construction, Expansion and Renovation 6,100,000 11/23 5,140,000
03/04 Certificates of Participation - Building
Construction, Expansion and Renovation;
Acquisition/Installation of Systems 21,970,000 11/24 19,690,000
10/04 Cloverleaf Mall Redevelopment Project 9,225,000 10/08 9,225,000
11/04 School Archival/Retrieval System Lease 21,639 01/08 6,163
12/04 Energy Improvements at County Facilities 1,519,567 12/17 1,429,916
12/04 Energy Improvements at School Facilities 427,633 12/10 347,871
05/05 Certificates of Participation - Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation 0 f Systems 14,495,000 11/24 13,465,000
05/06 Certificates of Participation - Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation 0 f Systems 11 ~960~OOO 11/24 11~155~OOO
TOTAL APPROVED $95.543.839 $80.048.950
AND EXECUTED
PENDING EXECUTION
Approved
Description Amount
None
000232
I.~
18
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 9.C.1.
Subiect:
Report of Planning Commission Substantial Accord Determination for New
Cingular Wireless PCS, LLC (Case 07PD0321) to Co-locate an Antenna on a
virginia Power Structure Located off Kingsland Road, East of Beulah Road
County Administrator:
!(e~ ;;~
~
County Administrator's Comments:
Board Action Reauested:
On April 17, 2007, the Planning Commission confirmed the Planning
Director's Decision that Case 07PD0321 is in substantial accord with the
Comprehensive Plan, as per the attached. Staff recommends no action.
Summary of Information:
The Commission voted to confirm the Director's decision that this proposal
is substantially in accord with the Comprehensive Plan. (AYES: Messrs:
Gecker, Gulley, Bass, Litton and Wilson.)
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final. Staff recommends no
action.
Preparer:
Kirkland A. Turner
Title: Director of PlanninQ
Attachments:
DNO
. Yes
I # 000233
April 17, 2007 epc
SUBSTANTIAL ACCORD REVIEW
07PD0321
New Cingular Wireless PCS, LLC
Dale Magisterial District
South line of Kingsland Road
REQUEST: Confirmation of the decision of the Director of Planning that the proposed public
facility (communications tower) is consistent with the Comprehensive Plan and
exempted from the requirement of substantial accord review.
PROPOSED LAND USE:
A communications tower, incorporated into an existing electrical transmission
structure, and associated improvements are planned.
DIRECTOR'S DETERMINATION
The Director of Planning finds the request to be in substantial accord with the provisions of the
adopted Comprehensive Plan for the following reasons:
A. The proposal conforms to the Public Facilities Plan and Tower Siting Policy.
B. The Ordinance minimizes the possibility of any adverse impact on the County
Communications System or the County Airport.
GENERAL INFORMATION
Location:
South line of Kingsland Road, east of Beulah Road. Tax IDs 773-672-8598 and 773-673-
4000.
2
07PD0321-APR17 -CPC
000234
Existing Zoning:
A
Size:
34.5 acres
Existing Land Use:
Single family residential and Dominion Power transmission line with communications
antenna
Adjacent Zoning and Land Use:
North and East - A; Single-family residential or vacant
South - A with Conditional Use; Public/semi-public (Harry Daniel Park)
West - C-5 with Conditional Use Planned Development and A; Single family residential
UTILITIES~ PUBLIC FACILITIES~ AND TRANSPORTATION
The proposed use will have no impact on these facilities.
ENVIRONMENT AL
Drainage and Erosion:
If more than 2500 square feet of land is disturbed, in a land disturbance permit must be
obtained from the Department of Environmental Engineering.
COUNTY COMMUNICATIONS
The Zoning Ordinance requires that any structure over eighty (80) feet in height be reviewed by the
County's Public Safety Review Team for potential detrimental impacts the structure could have on
the County's Radio Communications System microwave paths. This determination must be made
prior to construction of the communications tower. Once the tower is in operation, if interference
occurs, the owner/developer will be required to correct any problems.
COUNTY AIRPORT
A preliminary review of this proposal indicates that, given the approximate location and elevation of
the proposed installation, there will be no adverse affect on the County Airport.
3
07PD0321-APR17 -CPC
0002:l~
LAND USE
Comprehensive Plan:
The request property lies within the boundaries of the Central Area Plan which suggests the
property is appropriate for community mixed use uses.
The Public Facilities Plan, an element of the Comprehensive Plan, suggests that energy and
communications uses should be co-located, whenever feasible, to minimize impacts on
existing and future areas of development.
Area Development Trends:
Area properties along Kingsland Road are zoned Agricultural (A) and are occupied by single-
family residential uses or remain vacant, with subdivision developments occurring further
east along Kingsland Road. Property to the south has been developed as Harry Daniel Park
at Iron Bridge, while property to the west, along the Route 10 corridor, has been developed
for commercial and office uses. Residential uses are expected to continue along this portion
of Kingsland Road for the foreseeable future.
A Virginia Power transmission line transverses the subject property.
Development Standards:
The Zoning Ordinance allows communications towers in Agricultural (A) Districts provided
that antennae are co-located on electric transmission structures; flush-mounted; restricted to a
maximum height of twenty (20) feet above the height of the transmission structure; and gray
or other neutral color.
CONCLUSION
The proposed communications tower satisfies the criteria of location, character and extent as
specified in the Code of Virginia. Specifically, the Public Facilities Plan suggests that
communications towers should be located to minimize the impact on existing or planned areas of
development and that energy and communications facilities should co-locate whenever feasible. The
communications tower will be incorporated into an existing electrical transmission structure. The
addition of the communications facilities into the structure of the existing transmission tower does
not generate a visual impact that is significantly greater than the visual impact of the existing
electrical transmission tower. This co-location will eliminate the need for an additional freestanding
communications tower in the area, thereby minimizing tower proliferation. In addition, the
Ordinance minimizes the possibility of any adverse impact on the County Communications System
or the County Airport.
Given these considerations, the Director of Planning finds the proposal consistent with the adopted
Comprehensive Plan. Staff requests that the Commission confirm this decision.
4
07PD0321-APR17-llCO0236
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23, 2007
Item Number: 9.C.2.
Subiect:
Report of Planning Commission Substantial Accord Determination for (Marc
Cornell) Richmond 20MHz, LLC (Case 07PD0325) to Co-locate an Antenna on a
Virginia Power Structure Located Between Raven Wing and Escada Drives
County Administrator:
Ru-~ 4~
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County Administrator's Comments:
Board Action ReQuested:
On April 17, 2007, the Planning Commission confirmed the Planning
Director's Decision that Case 07PD0325 is in substantial accord with the
Comprehensive Plan, as per the attached. Staff recommends no action.
Summary of Information:
The Commission voted to confirm the Director's decision that this proposal
is substantially in accord with the Comprehensive Plan. (AYES: Messrs:
Gecker, Gulley, Bass, Litton and Wilson.)
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final. Staff recommends no
action.
Preparer:
Kirkland A. Turner
Title: Director of Planning
DNa
00023~
Attachments:
. Yes
1#
April 17, 2007 epe
SUBSTANTIAL ACCORD REVIEW
07PD0325
(Marc Cornell)
Richmond 20MHz, LLC
Matoaca Magisterial District
East line of Raven Wing Drive
REQUEST: Confirmation of the decision of the Director of Planning that the proposed public
facility (communications tower) is consistent with the Comprehensive Plan and
exempted from the requirement of substantial accord review.
PROPOSED LAND USE:
A communications tower, incorporated into an existing electrical transmission
structure, and associated improvements are planned.
DIRECTOR'S DETERMINATION
The Director of Planning finds the request to be in substantial accord with the provisions of the
adopted Comprehensive Plan for the following reasons:
A. The proposal conforms to the Public Facilities Plan and Tower Siting Policy.
B. The Ordinance minimizes the possibility of any adverse impact on the County
Communications System or the County Airport.
GENERAL INFORMATION
Location:
East line of Raven Wing Drive across from Singer Road and also west line of Escada
Drive, south of Waterfall Cove Drive. Tax IDs 737-665-4484, 4872 and 8484.
2
000239
07PD0321-nrI\.J. /-\.....r\.....
Existing Zoning:
R-15
Size:
3.1 acres
Existing Land Use:
Dominion Power transmission line and residential
Adiacent Zoning and Land Use:
North, South, East and West - R-15; Single-family residential
UTILITIES: PUBLIC FACILITIES: AND TRANSPORTATION
The proposed use will have no impact on these facilities.
ENVIRONMENTAL
Drainage and Erosion:
If more than 2500 square feet of land is disturbed, a land disturbance permit must be obtained
from the Department of Environmental Engineering.
COUNTY COMMUNICATIONS
The Zoning Ordinance requires that any structure over eighty (80) feet in height be reviewed by the
County's Public Safety Review Team for potential detrimental impacts the structure could have on
the County's Radio Communications System microwave paths. This determination must be made
prior to construction of the communications tower. Once the tower is in operation, ifinterference
occurs, the owner/developer will be required to correct any problems.
COUNTY AIRPORT
A preliminary review of this proposal indicates that, given the approximate location and elevation of
the proposed installation, there will be no adverse affect on the County Airport.
3
07PD0321-APR1708CO 240
LAND USE
Comprehensive Plan:
The request property lies within the boundaries of the Southern and Western Area Plan
which suggests the property is appropriate for residential use of 1-5 acre lots; suited to R-88
zonIng.
The Public Facilities Plan, an element of the Comprehensive Plan, suggests that energy and
communications uses should be co-located, whenever feasible, to minimize impacts on
existing and future areas of development.
Area Development Trends:
The area is characterized by single-family residential development within the Sleepy Hollow
subdivision. A Virginia Power high tension transmission line transverses through the
subdivision. Residential development is expected to continue in this area for the foreseeable
future, in accordance with the Plan.
Development Standards:
The Zoning Ordinance allows communications towers in Residential (R-15) Districts
provided that antennae are co-located on electric transmission structures; flush-mounted;
restricted to a maximum height of twenty (20) feet above the height of the transmission
structure; and gray or other neutral color.
CONCLUSION
The proposed communications tower satisfies the criteria of location, character and extent as
specified in the Code of Virginia. Specifically, the Public Facilities Plan suggests that
communications towers should be located to minimize the impact on existing or planned areas of
development and that energy and communications facilities should co-locate whenever feasible. The
communications tower will be incorporated into an existing electrical transmission structure. The
addition of the communications facilities into the structure of the existing transmission tower does
not generate a visual impact that is significantly greater than the visual impact of the existing
electrical transmission tower. This co-location will eliminate the need for an additional freestanding
communications tower in the area, thereby minimizing tower proliferation. In addition, the
Ordinance minimizes the possibility of any adverse impact on the County Communications System
or the County Airport.
Given these considerations, the Director of Planning finds the proposal consistent with the adopted
Comprehensive Plan. Staff requests that the Commission confirm this decision.
4
07PD0321-APR17 -CPC
000241.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 9.C.3.
Subiect:
Report of Planning Commission Substantial Accord Determination for
Clearwire US LLC (Case 07PD0328) to Co-locate an Antenna on a Virginia
Power Structure Located on Property South of Lucks Lane, East and West of
Water willow Drive
County Administrator's Comments:
/Jec~j A~
County Administrator:
~
Board Action Reauested:
On April 17, 2007, the Planning Commission confirmed the Planning
Director's Decision that Case 07PD0328 is in substantial accord with the
Comprehensive Plan, as per the attached. Staff recommends no action.
Summary of Information:
The Commission voted to confirm the Director's decision that this proposal
is substantially in accord with the Comprehensive Plan. (AYES: Messrs:
Gecker, Gulley, Bass, Litton and Wilson.)
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final. Staff recommends no
action.
Preparer:
Kirkland A. Turner
Title: Director of Plannino
Attachments:
. Yes
DNO
I # 0002'~31
April 17, 2007 CPC
SUBSTANTIAL ACCORD DETERMINATION
07PD0328
Clearwire US LLC
Matoaca Magisterial District
South line of Lucks Lane
REQUEST: Confirmation of the decision of the Director of Planning that the proposed public
facility (communications tower) is consistent with the Comprehensive Plan and
exempted from the requirement of substantial accord review.
PROPOSED LAND USE:
A communications tower, incorporated into an existing electrical transmission
structure, and associated improvements are planned.
DIRECTOR'S DETERMINATION
The Director of Planning finds the request to be in substantial accord with the provisions of the
adopted Comprehensive Plan for the following reasons:
A. The proposal conforms to the Public Facilities Plan and Tower Siting Policy.
B. The Ordinance minimizes the possibility of any adverse impact on the County
Communications System or the County Airport.
GENERAL INFORMATION
Location:
South line of Lucks Lane, east and west of Water Willow Drive. Tax ID 734-695-2679.
2
07PD0328-APR17 -CPC
0002~14
Existing Zoning:
R-7
Size:
7.3 acres
Existing Land Use:
Dominion Power transmission line and single-family residential
Adiacent Zoning and Land Use:
North, South, East and West - R -7; Single-family residential or vacant
UTILITIES; PUBLIC FACILITIES; AND TRANSPORTATION
The proposed use will have no impact on these facilities.
ENVIRONMENTAL
Drainage and Erosion:
If more than 2,500 square feet of land is disturbed, a land disturbance permit must be
obtained from the Department of Environmental Engineering.
COUNTY COMMUNICATIONS
The Zoning Ordinance requires that any structure over eighty (80) feet in height be reviewed by the
County's Public Safety Review Team for potential detrimental impacts the structure could have on
the County's Radio Communications System microwave paths. This determination must be made
prior to construction of the communications tower. Once the tower is in operation, if interference
occurs, the owner/developer will be required to correct any problems.
COUNTY AIRPORT
A preliminary review of this proposal indicates that, given the approximate location and elevation of
the proposed installation, there will be no adverse affect on the County Airport.
3
07PD0328-APR17 -CPC
0002,15
LAND USE
Comprehensive Plan:
The request property lies within the boundaries of the Powhite Route 288 Development Area
Plan which suggests the property is appropriate for high density residential use of 7.1
dwelling units per acre or more.
The Public Facilities Plan, an element of the Comprehensive Plan, suggests that energy and
communications uses should be co-located, whenever feasible, to minimize impacts on
existing and future areas of development.
Area Development Trends:
Surrounding properties are zoned Residential (R-7) and are occupied by residential uses,
Dominion Power transmission lines or are vacant. It is anticipated that residential uses will
continue in the area, as suggested by the Plan.
Development Standards:
The Zoning Ordinance allows communications towers with Residential (R-7) Districts
provided that antennae are co-located on electric transmission structures; flush-mounted;
restricted to a maximum height of twenty (20) feet above the height of the transmission
structure; and gray or other neutral color.
CONCLUSION
The proposed communications tower satisfies the criteria of location, character and extent as
specified in the Code of Virginia. Specifically, the Public Facilities Plan suggests that
communications towers should be located to minimize the impact on existing or planned areas of
development and that energy and communications facilities should co-locate whenever feasible. The
communications tower will be incorporated into an existing electrical transmission structure. The
addition of the communications facilities into the structure of the existing transmission tower does
not generate a visual impact that is significantly greater than the visual impact of the existing
electrical transmission tower. This co-location will eliminate the need for an additional freestanding
communications tower in the area, thereby minimizing tower proliferation. In addition, the
Ordinance minimizes the possibility of any adverse impact on the County Communications System
or the County Airport.
Given these considerations, the Director of Planning finds the proposal consistent with the adopted
Comprehensive Plan. Staff requests that the Commission confirm this decision.
4
07PD0328-APR17 -CPC
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07PD0328-APR17 -CPC
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23, 2007
Item Number: 9.C.4.
Subiect:
Report of Planning Commission Substantial Accord Determination for County
of Chesterfield Public Libraries (Case 07PD0306) to Permit a Public Library
Located Along the West Line of Courthouse Road Across from Smoketree Drive
County Administrator's Comments:
i2~lUtcl ~~
r#K
County Administrator:
Board Action Requested:
On May 15, 2007 , the Planning Commission found Case 07PD0306 to be
substantially in accord with the Comprehensive Plan, as per the attached.
Staff recommends no action.
Summary of Information:
The Commission voted to find this request substantially in accord with the
Comprehensive Plan. (AYES: Messrs: Gecker, Gulley, Bass, Litton and
Wilson. )
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final. Staff recommends no
action.
Pre parer:
Kirkland A. Turner
Title: Director of Plannina
Attachments:
. Yes
DNO
1# 0002.,18 I
May 15,2007 CPC
SDBST ANTIAL ACCORD REVIEW
07PD0306
County of Chesterfield Public Libraries
Clover Hill Magisterial District
East line of Courthouse Road
REQUEST: Substantial accord review for a proposed public facility (public library).
PROPOSED LAND USE:
A public library facility is planned.
RECOMMENDATION
Recommend approval for the following reason:
The proposed facility is in compliance with the Public Facilities Plan which identifies the
need for a new branch library in this area. The Plan suggests a new library should be located
in the vicinity of Courthouse Road, Lucks Lane and Reams Road.
CONDITIONS
1. Except where the requirements of the underlying Agricultural (A) zoning are more
restrictive, development shall conform to the requirements of the Zoning Ordinance
for Corporate Office (0-2) Districts in Emerging Growth Areas. (P)
2. A fifty (50) foot buffer shall be provided along the southern property line. This buffer
shall conform to the Zoning Ordinance requirements for fifty (50) foot buffers in
Corporate Office (0-2) Districts. (P)
3. The public wastewater system shall be used. (D)
4. Direct vehicular access from the property to Courthouse Road shall be limited to one
(1) entrance/exit, and shall align the existing crossover. The exact location of this
access shall be approved by the Transportation Department. Prior to any site plan
2
07PD0306-MA Y15-CPC
000249
approval, an access easement, acceptable to the Transportation Department, shall be
recorded across the property to provide shared use of this access with the adjacent
properties to the south. (T)
5. Prior to the issuance of an occupancy permit: 1) additional pavement shall be
constructed along the northbound lanes of Courthouse Road at the approved access to
provide a right turn lane; 2) additional pavement shall be constructed along the
southbound lanes of Courthouse Road at the existing crossover that serves the
property to provide an adequate left turn lane; 3) the site access at its intersection
with Courthouse Road shall be constructed as a four-lane typical section (i.e., one (1)
eastbound lane and three (3) westbound lanes); and 4) the existing traffic signal on
Courthouse Road shall be modified. The exact design and length of these
improvements shall be approved by the Transportation Department. The developer
shall dedicate free and unrestricted, to and for the benefit of Chesterfield County, any
additional right-of-way (or easements) necessary for these improvements. (T)
GENERAL INFORMATION
Location:
East line of Courthouse Road, across from Smoketree Drive. Tax IDs 745-701-1020,
1029 and 2153.
Existing Zoning:
A
Size:
11.6 acres
Existing Land Use:
Single family residential
Adiacent Zoning and Land Use:
North - A with Conditional Use Planned Development; Public/semi-public (Fire Station)
South - A; Single family residential
East - R-7; Single family residential
West - R-15, R-9 and A; Single family residential or vacant
3
07PD0306-MA Y15-CPC
0002~O
UTILITIES
Public Water System:
The public water system is available to serve this site. There is a twelve (12) inch water line
extending along the east side of Courthouse Road, adjacent to the request site. Use of the
public water system is required by County Code.
Public Wastewater System:
There is an eight (8) inch wastewater collector line extending along the west side of Courthouse
Road, approximately 250 feet north of Smoketree Drive. This wastewater line, though adjacent
to the request site, may not be deep enough to serve the site. There is an eight (8) inch
wastewater collector line that terminates adjacent to Marbleridge Road in Heatheridge
Subdivision, approximately 850 feet south of the request site. Based on the topography in this
area, this is the most desirable source for providing public wastewater service to this site and
the properties south of the request site. While County Code does not require use of the public
wastewater system for parcels greater than 200 feet from an existing public wastewater line use
of the public wastewater system is recommended. (Condition 3)
ENVIRONMENTAL
Drainage and Erosion:
The property sheet flows to the south and then via small tributaries to Falling Creek. There
are no existing or anticipated on- or off-site drainage or erosion problems.
PUBLIC FACILITIES
Fire Service:
The Courthouse Fire Station, Company 20, currently provides fire protection and emergency
medical service (EMS). This request will have a minimal impact fire and EMS.
Transportation:
A 20,000 square foot library facility on the property is proposed. Based on library trip rates,
the development could generate approximately 1,190 average daily trips. These vehicles will
initially be distributed along Courthouse Road, which had a 2006 traffic count of 37,990
vehicles per day (VPD). The capacity of the six-lane section of Courthouse Road between
Smoketree Drive and Reams Road is acceptable (Level of Service C) for the volume of
traffic it currently carries.
Based on recommended Condition 1, development must adhere to the Development
Standards Manual in the Zoning Ordinance, relative to access and internal circulation
4
07PD0306-MAYl hCOo 251.
(Division 5). The Thoroughfare Plan identifies Courthouse Road as a major arterial.
Vehicular access to major arterials, such as Courthouse Road, should be controlled. The
property has frontage along Courthouse at a signalized crossover that currently serves
Smoketree Drive. Vehicular access from the property to Courthouse Road should be limited
to one (1) entrance/exit, aligning the Courthouse road crossover. (Condition 3)
Developers of parcels at existing crossovers should share the use of those crossovers with
surrounding properties. The adjacent parcels to the north of the subject property have been
developed for a fire station. The adjacent parcels (i.e., three parcels totaling approximately
11.5 acres) to the south of the subject property are zoned Agricultural (A), and are either
undeveloped or have been developed for single-family use. The proposed Northern
Courthouse Road Community Plan suggests that those adjacent parcels to the south would be
appropriate for Office/Residential Mixed Use. An access easement should be provided from
Courthouse Road at the site access, across the subject property, to the adjacent parcels to the
south. (Condition 4)
The traffic impact of this development must be addressed. The developer should: 1) construct
additional pavement along Courthouse Road at the approved access to provide a right turn
lane; 2) construct additional pavement along Courthouse Road at the crossover to provide an
adequate left turn lane; 3) construct the site access at its intersection with Courthouse Road
with a four-lane typical section; and 4) modify the existing traffic signal on Courthouse Road
(Condition 5). Constructing some of these improvements may require acquisition of "off-
site" right-of-way.
At time of site plan review, specific recommendations will be provided regarding access and
internal site circulation.
LAND USE
Comprehensive Plan:
The request property lies within the boundaries of the Northern Area Land Use and
Transportation Plan which suggests the property is appropriate for medium density
residential use of 1.51 to 4.0 units per acre. The property also lies within the boundaries of
the proposed Northern Courthouse Road Plan. That Plan in its current draft, recommends
office/residential mixed use.
The Public Facilities Plan, an element of the Comprehensive Plan, provides guidance
regarding anticipated needs for public facilities such as libraries to best serve the County's
growing population and makes recommendations for their locations and timing.
Based on evaluations of library floor space and patron drive time, the Plan identifies a need
for expanded and new library facilities between 2002 and 2022 and suggests the County
schedule library expansion and/or new construction to serve planned growth areas and to
sustain neighborhoods.
5
07PD0306- MA Y15-CPC
000252
The Plan provides a general location for a new branch library in this area and suggests this
new library should be located in the vicinity of Courthouse Road, Lucks Lane and Reams
Road and that it should be constructed by 2007.
The site meets the loeational criteria of the Plan. The Plan provides that libraries should be
located central to service areas; with convenient, direct access to a maj or arterial road; allow
for future facility expansion; and be intergrated with other public facilities where possible.
Area Development Trends:
Property to the north is zoned Agricultural (A) and is occupied by a public/semi-public use
(Courthouse Fire Station). Property to the south, east and west is zoned Residential (R-7, R-
9 and R-15) and Agricultural (A) and has been developed for single-family residential uses in
Briarcliff and Smoketree subdivisions~ on acreage parcels or remains vacant.
Site Design:
Currently, the request property lies within an Emerging Growth Area. The purpose of the
Emerging Growth District Standards is to promote high quality, well-designed projects. Due
to the Agricultural (A) zoning, the request property is not bound by the Emerging Growth
District Standards. A condition should be imposed requiring development of the property to
conform to these requirements of the Zoning Ordinance, which address access, parking,
landscaping, architectural treatment, setbacks, signs, buffers, utilities and screening of
dumpsters and loading areas. (Condition 1)
Buffers:
With imposition of Condition 1, a fifty (50) foot buffer will be required adjacent to Briarcliff
Subdivision to the east. In addition, a buffer is recommended along the southern boundary.
The adjacent property to the south is occupied by a single family dwelling and the proposed
Northern Courthouse Road Plan suggests that either office or residential use of that adjacent
property would be appropriate in the future. These buffers may, however, be waived or
modified through site plan review.
CONCLUSIONS
The proposed public library facility satisfies the criteria of location, character and extent as specified
in the Code of Virginia. The request is in compliance with the Public Facilities Plan which identifies
the need for a new library facility in this portion of the northern area of the county by 2007. The
Plan provides that libraries should be located central to service areas; with convenient, direct access
to a major arterial road; allow for future facility expansion; and be integrated with other public
facilities where possible. Specifically, the Plan suggests the new library should be located in the
vicinity of Courthouse Road, Lucks Lane and Reams Road.
6
07PD0306- MA Y15-CP~_ ~ 3
000";:)
As conditioned, the facility meets the locational criteria for library facilities as suggested by the Plan.
Given these considerations, approval of this request is recommended.
7
07PD0306-MA Y15-CPC
000254
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1\ ,f A Y15-CPC
07PD0306-mn 000255
Meeting Date: May 23,2007
Subiect:
Closed Session
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Item Number: 13.B.
r:/!if
The Board has requested a closed session, pursuant to ~ 2.2-3711(A) (1), Code
of Virginia, 1950, as amended, to discuss the nominee of the Police Chief
Selection Committee to the position of Chief of Police.
Preparer:
Steven L. Micas
Attachments:
DYes
Title: County Attornev
0500:75350.1
.NO
#
'R
~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 14.A.
Subiect:
Recognizing May 20-26, 2007, as "Emergency Medical Services Week" ln
Chesterfield County
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
The Board to adopt the resolution recognizing Emergency Medical Service Week.
Summary of Information:
Recognize the value and the accomplishments of the emergency medical services
providers from Chesterfield County Fire and EMS, Chesterfield County's
Emergency Communications Center and the volunteer Rescue Squads of Bensley-
Bermuda, Ettrick-Matoaca, Forest View and Manchester.
Preparer:
Frank H. Edwards
Title: 2nd Deputv Chief
Attachments:
. Yes
DNa
#
000256
RECOGNIZING MAY 20-26, 2007, AS "EMERGENCY MEDICAL SERVICES WEEK"
WHEREAS, emergency medical services is a vi tal public service i
and
WHEREAS, the members of emergency medical services teams are
ready to provide lifesaving care to those in need twenty-four hours a
day, seven days a weeki and
WHEREAS, access to quali ty emergency care dramatically improves
the survival and recovery rate of those who experience sudden illness
or injurYi and
WHEREAS, injury prevention and the appropriate use of the EMS
system will help reduce national health care costsi and
WHEREAS, emergency medical services providers have traditionally
served as the safety net of America's health care systemi and
WHEREAS, emergency medical services teams
physicians, emergency nurses, emergency
paramedics, firefighters, communications
administrators, and othersi and
consist
medical
officers,
of emergency
technicians,
educators,
WHEREAS, working together, these emergency medical services teams
responded to 21,754 medical emergencies in 2006i and
WHEREAS, the members of emergency medical services teams, whether
career or volunteer, engage in many hours of specialized training and
continuing education to enhance their lifesaving skillsi and
WHEREAS, the citizens and guests of Chesterfield County benefit
daily from the knowledge and skills of these highly trained
individualsi and
WHEREAS, it is appropriate to recognize the value and the
accomplishments of the emergency medical services providers from
Chesterfield Fire and EMS, Chesterfield County's Emergency
Communications Center, and the Volunteer Rescue Squads of Bensley-
Bermuda, Ettrick-Matoaca, Forest View, and Manchester.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 23rd day of May 2007, publicly recognizes the week
of May 20-26, 2007, as "Emergency Medical Services Week."
000257
&;
~~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23, 2007
Item Number: 14.B.
Subiect:
Resolution Recognizing Mr. John Cogbill, III for His Service to the Economic
Development Authority of Chesterfield County
County Administrator's Comments:
County Administrator:
~
Board Action Reauested:
Request the Board of Supervisors pass the attached resolution recognizing Mr.
John Cogbill, III for his service to the Economic Development Authority of
Chesterfield County.
Summary of Information:
Mr. John Cobill, III served on the Economic Development Authority since July
2003 and is a member at large. It is requested that the Board pass the
attached resolution recognizing Mr. Cogbill for his service to the Economic
Development Authority of Chesterfield County.
Preparer: E. Wilson Davis, Jr.
Title: Director, Economic Development
Attachments:
. Yes
DNO
# ,"-' "J" 0 #"":ii .- 8
;..\.) '-; ~:.:.
RECOGNIZING MR. JOHN COGBILL, III
FOR HIS SERVICE TO THE ECONOMIC DEVELOPMENT
AUTHORITY OF CHESTERFIELD COUNTY
WHEREAS, Mr. John Cogbill, III has served with distinction as a
member of the Economic Development Authority of Chesterfield County
since July 1, 2003; and
WHEREAS, Mr. Cogbill has willingly served on other boards that
benefited the county, such as the Commonwealth Transportation Boardi
and
WHEREAS, Mr. Cogbill has assisted in the development and
marketing of Meadowville Technology Park and various other proj ects
throughout the countYi and
WHEREAS, Mr. Cogbill has faithfully and diligently performed the
duties assigned to him as a member of the Economic Development
Authority, consistently demonstrating leadership, sensitivity and
commitment to the issues coming before the Authority during his
tenure.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 23rd day of May 2007, publicly recognizes Mr. John
Cogbill, III and expresses appreciation for his valuable time and
commitment to Chesterfield County while serving on the Economic
Development Authority of the County of Chesterfield, Virginia.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be
presented to Mr. Cogbill and that this resolution be recorded among
the papers of this Board of Supervisors of Chesterfield County,
Virginia.
000259
~~
Ii
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23, 2007
Item Number: 14.C.
Subiect:
Resolution Recognizing the Manchester Middle School Math Team for its
Outstanding Representation of Chesterfield County
County Administrator's Comments:
County Administrator:
~
Board Action Reauested:
Mr. Warren requests that the Board of Supervisors adopt this resolution
recognizing the Manchester Middle School Math Team for its achievements in the
MATHCOUNTS competition.
Summary of Information:
This resolution will recognize Manchester Middle School Math Team for its
outstanding representation of Chesterfield County.
Preparer:
Donald J. Kappel
Title: Director, Public Affairs
Attachments: . Yes
DNO
#
0002S()
RECOGNIZING MANCHESTER MIDDLE SCHOOL MATH TEAM
ON ITS OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY
WHEREAS, MATHCOUNTS is a national mathematics competitioni and
WHEREAS, in Virginia, MATHCOUNTS is sponsored by the virginia
Society of Professional Engineersi and
WHEREAS, the mission of MATHCOUNTS is to increase enthusiasm and
enhance achievement in middle school mathematicsi and
WHEREAS, students in grades 6, 7 and 8 are eligible to competei
and
WHEREAS, the Manchester Middle School team, coached by Pamela
Haner, took second place in the state MATHCOUNTS competi tion, held
March 24th at Dominion virginia Power's Innsbrook headquartersi and
WHEREAS, in addition to this success, team members also excelled
in the American Mathematics Competition and earned perfect scores
individually and as a team in the Virginia Mathematics Leaguej and
WHEREAS, members of the Manchester Middle School math team
include Jason Kong, Jerome Mueller, Edward Tanner, Kevin Chen, Thomas
Casalaspi, Juan Garavito, Jonathan Kim, and Kevin Renshawi and
WHEREAS, all of these outstanding students have represented
Chesterfield County well and have brought distinction to themselves,
their school, and the county.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield Board of
Supervisors, this 23rd day of May 2007, congratulates all members of
the Manchester Middle School math team, and math coach Pamela Haner,
on the achievements of the team, and wishes each of these fine
mathematicians continued success.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be
presented to Manchester Middle School, and that this resolution be
recorded among the papers of this Board of Supervisors of Chesterfield
County, Virginia.
0002,61.
~~
\~I)
~~~I!!~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23, 2007
Item Number:
16.A.
Subiect:
A Public Hearing to Consider an Ordinance Exempting Applicants for
Residential Building Permits from Paying Building Permit Fees for the
Construction of Handicap Access Ramps
County Administrator's Comments:
County Administrator:
~~
Board Action Reauested:
The Board is requested to consider the attached ordinance exempting
applicants for residential building permits from paying building permit fees
for the construction of handicap access ramps
Summary of Information:
Currently, the County Building permit ordinance requires anyone building a
ramp to allow handicapped individuals to access their place of residence to
apply for a building permit and pay an application fee of $96.00. The
Building Inspection Department typically receives approximately twelve such
applications a year, which provides a total of approximately $1,150 in annual
revenue to the Department.
Pre parer:
Steven L. Micas
Title: County Attornev
0505:74726.2(74703.1)
Attachments:
. Yes
DNa
#
000262
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Mr. King has requested that the Board consider amending the Building
Inspection Ordinance to exempt permit applicants who are constructing
handicap access ramps from paying a permit fee. Under the attached proposed
ordinance, anyone constructing a residential handicap access ramp would still
have to obtain a building permit and the ramp would still have to be
successfully inspected after construction to insure safety. However, if the
applicant establishes that a resident at the house has a medical need for a
handicap access ramp, no permit fee will be required.
0505:74726.2(74703.1)
000263
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 5-5 RELATING TO PERMIT FEES
FOR RESIDENTIAL HANDICAP ACCESS RAMPS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 5-5 of the Code of the County of Chesterfield, 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 5-5. Permit fees.
000
(b) Fee schedule. Fees shall be charged in accordance with the following schedule:
(2) Residential building permits:
000
c. Additions and other accessory structures. . . 336.00
000
5. Deck, carport, gazebo, dormers, greenhouse,
handicapped ramp, unheated pool house, retaining
wall, and boat dock with roof. . . 96.00
000
(7) Fee exemptions:
000
f. A building permit fee will not be required for the construction of ramps
which provide access for handicapped persons to single family dwellings'!
including townhouses and condominiums'! provided that the permit
applicant must provide to the buildin~ official proof that an individual
who resides in the dwelling is medically in need of such a ramp for ingress
to and egress from the dwelling.
000
(2) That this ordinance shall become effective immediately upon adoption.
0505:74703.1
1
OOOZG4
Your Community Newspaper Since 1995
P.O. Box 1616. Midlothian. Virginia 23113. Phone: (804) 545.7500. Fux: (804) 744-3269. Emui!: news@chcstcrfieIdobscrvcr.colll.lntcmct: www.chcsterfieldobscl.vcr.com
ADVERTISING AFFIDAVIT
Client
Chesterfield County
Board of Supervisors
Description
Ad Size
Cost (per issue)
Handicap Access Ramps
1 column x 4"
$143.65
TAKE NOTICE
that the Board of Supervisors of Chesterfield
County, Va., at an adjourned meeting on
May 23, 2007, at 6:30 p.m. in the County
Public Meeting Room at the Chesterfield
Administration Building, Route 10 and
Lori Road, Chesterfield, Va., will hold a
public hearing where persons may appear
and present their views concerning:
An ordinance to amend the Code of the
County of Chesterfield, 1997, as amended,
by amending and re-enacting Section 5-
5 relating to permit fees for residential
handicap access ramps.
A copy of the ordinance is on file in the Office
of the Clerk to the Board of Su~ervisors
and the County Administrator s office,
Room 504, 9901 Lori Road, Chesterfield
County, Virginia, and may be examined by
all interestedl.ersons between the hours of
8:30 a.m. an 5:00 p.m., Monday through
Friday. If further information is desired,
please contact the County Attorney's Office
at 748-1491.
The hearing is held at a public facility
designed to be accessible to persons with
disabilities. Any persons with questions on
the accessibility of the facility or need for
reasonable accommodations should contact
Lisa EIko, Clerk to the Board, at 748-1200.
Persons needin$ interpreter services for the
deaf must notity the Clerk to the Board no
later than Friday, May 18, 2007.
The Observer, Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 5/9/2007,5/16/2007
S worn to and subscribed before me this
15th
day of
MQ'I
t1tilLL
J. . j K-../
Legal Affiant
,2007.
~
My commission expires: November 30,2010
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU.
IE. ~~i,
~- ~. ~-.t1/i
ri.~V
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23,2007
Item Number: 16.8.
Subiect:
Public Hearing to Consider the Restriction of Through Truck Traffic on
Woodlake Village Parkway, Lakebluff Parkway, and Timber Bluff Parkway
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested: The Board is requested to consider the restriction
of through truck traffic on Woodlake Village Parkway, Lakebluff Parkway, and
Timber Bluff Parkway from Hull Street Road to Woolridge Road.
Summary of Information: In March, the Board deferred action on the request
after concern was expressed over staff I s proposed Woolridge Road/Genito
Road/Charter Colony Parkway/ powhite Parkway/Route 288/Hull Street Road
alternate route. Staff subsequently met with the Virginia Department of
Transportation (VDOT) to discuss this and another requested restriction in
the area. No additional guidance has been received from VDOT. In light of the
concern expressed at the March hearing, staff is now recommending Woolridge
Road (Route 668), Otterdale Road(Route 667) and Hull Street Road (Route 360)
as the alternate route.
VDOT has four criteria it considers when a restriction is requested. A
requested restriction must have a reasonable alternate route and the
character or frequency of truck traffic on the route proposed for restriction
must not be compatible with the affected area. The compatibility evaluation
will includes safety issues, accident history, engineering of the roadway,
vehicle composition, and other traffic engineering related issues.
(Continued next page)
Preparer: R.J. McCracken
Agen648
Title:
Director of Transportation
Attachments:
. Yes
DNO
#
000265
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
(Summary of Information: Continued)
In addition, the roadway requested for restriction must be residential in
nature, with a least 12 dwellings on both sides within 150 feet of the
roadway centerline per 1, 000 feet of roadway i or, the roadway must be
functionally classified as either a local or collector road.
Staff supports this request to restrict through truck traffic with the
revised alternate route.
Recommendation: If the Board wishes to pursue this request the attached
resolution requesting VDOT to restrict through truck traffic on Woodlake
Village Parkway, Lakebluff Parkway, and Timber Bluff Parkway from Hull Street
Road to Woolridge Road, should be adopted.
District:
Matoaca
000266
WHEREAS, the Chesterfield County Board of Supervisors received
a request to restrict any through truck or truck and trailer or
semi-trailer combination except pickup or panel trucks from using
Woodlake village Parkway, Lakebluff Parkway, and Timber Bluff
Parkway from Hull Street Road to Woolridge Roadi and
WHEREAS, the recommended alternate route is Woolridge Road
(Route 668), Otterdale Road (Route 667), and Hull Street Road
(Route 360) i and
WHEREAS, the Board has conducted a public hearing on the
restriction.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
requests the virginia Department of Transportation to restrict
through truck traffic on Woodlake Village Parkway, Lakebluff
Parkway, and Timber Bluff Parkway from Hull Street Road to
Woolridge Road.
000267
;:'"
~/
,/,;",/",-" "
""......... // ~--~,"'I/ '~----
'~_....,r "'---~-~d/'-
/'''--'~
/
"J
./
Woodlake Village Parkway, Lakebluff Parkway,
and Timber Bluff Parkway
Through Truck Traffic Restriction Request
Proposed Restricted Route ------------
Proposed Alternate Route
000268
Your Community Newspaper Since 1995
P.O. Box 1616. MidJothi,m. Virginia 23113 - Phone: (804) 545.7500 - Fax: (804) 744.3269 . Email: news@chesterfieldobserver.colll -Internet: www.chestcrfieldobservcr.com
ADVERTISING AFFIDAVIT
Client
Chesterfield County
Board of Supervisors
Description
Ad Size
Cost (per issue)
W oodlake TTTR
I column x 4.2"
$152.65
TAKE NOTICE
Take notice that the Board of Supervisors of
Chesterfield County, Virginia, at a regular
scheduled meeting on May 23,2007, at 6:30
p.m. in the County Public Meeting Room at
the Chesterfield Administration Building,
Rt. 10 and Lori Roaj.!, Chesterfield,
Virginia, will hold a public hearing where
persons affected may appear and present
their views to consider:
The restriction of through truck or truck
and trailer or semi-trailer combination,
except pickup or panel trucks from using
Woodlake Village Parkway (Route 3600),
Lakebluff Parkway (Route 4337), and
Timber Bluff Parkway (Route 4329) from
Hull Street Road (Route 360) to Woolridge
Road (Route 668). The recommended
alternate route is Woolridge Road (R oute
668), Otterdale Road (Route 667), and Hull
Street Road (Route 360).
If further information is desired, please
contact Mr. R.J. McCracken, Director of
Transportation, at 748-1037, between the
hours of 8:30 a.m. to 5:00 p.m. Monday
through Friday.
The hearing is held at a public facility
designed to be accessible to persons with
disabilities. Any persons with questions on
the accessibility of the facility or need for
reasonable accommodations should contact
Lisa EIko, Clerk to the board, at 748-1200.
Persons needins interpreter services for the
deaf must notity the Clerk to the Board no
later than Friday, March 9, 2007.
The Observer, Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 5/16/2007
Sworn to and subscribed before me this
15 i-h
day of
MlL\j
tJ 2.11-L {;
'Legal Affiant
,2007.
~~
Notary ublic
My commission expires: November 30,2010
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU.
I-~~
Ij]'
~- -. :&l;
!i1W!{;
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date:
May 23,2007 Item Number: 16.C.
Subiect:
Public Hearing to Consider the Approval of Ground Leases in Connection with
Certificates of Participation Financing for the Smith-Wagner Building
Expansion/Renovation Project, the Circuit Court/General District Courthouse
Expansion Project, the Five-Story Administration Building Renovation Project,
and the Offsite Public Safety Training Center Project
County Administrator:
R~d 4~
rI9{
County Administrator's Comments:
Board Action Reauested:
Staff requests the Board to hold a public hearing date to consider the
approval of ground leases to be entered into in connection with the planned
Certificates of Participation financing for the Smith-Wagner Building
Expansion/Renovation Project, the Circuit Court/General District Courthouse
Expansion Project, the Five Story Administration Building Renovation Project,
and the Offsite Public Safety Training Center Project. Additionally, the
Board is requested to adopt an Authorizing Resolution to approve entering
into Ground Leases, the Lease/Purchase Agreement, Trust Agreement, and other
agreements related to the financing.
Summary of Information:
A Certificates of Participation (lease/purchase) financing in the amount of
approximately $22.6 million is tentatively scheduled to be sold in late June
2007. This transaction will finance five capital improvement projects that
have previously been approved in the Capital Improvement Program: the Smith-
Wagner Building Expansion/Renovation Project, the Circuit Court/General
District Courthouse Expansion Project, the Five Story
Preparer: Allan Carmody
Title: Director, BudQet and Manaoement
Attachments:
. Yes
DNa
00026~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: May 23,2007
Administration Building Renovation Project the Offsite Public Safety Training
Center Project and the Fire Apparatus Replacement Program.
This item requests that the Board hold a public hearing to consider the
approval of four (4) ground leases of real property, which encompasses:
Smith-Wagner Building Expansion/Renovation Project at 9501 Lucy Corr Circlei
the Circuit Court/General District Courthouse Expansion proj ect at 9500
Courthouse Roadi the Five Story Administration Building Renovation Project at
9901 Lori Roadi and the Offsite Public Safety Training Center Project at
14300 Allied Road.
Section 15.2-1800 of the Code of Virginia, 1950, requires that a public
hearing be held prior to the leasing of real property owned by the County.
000-270
RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF
CHESTERFIELD, VIRGINIA, APPROVING THE FORMS AND THE TERMS,
CONDITIONS AND PROVISIONS AND AUTHORIZING THE EXECUTION AND
DELIVERY OF A GROUND LEASE, DATED AS OF JUNE 1, 2007, BY AND
BETWEEN THE COUNTY, AS LESSOR, AND SUNTRUST LEASING
CORPORATION, AS LESSEE, A LEASE/PURCHASE AGREEMENT, DATED AS OF
JUNE 1, 2007, BY AND BETWEEN SUNTRUST LEASING CORPORATION, AS
LESSOR, AND THE COUNTY, AS LESSEE, AND A TRUST AGREEMENT, DATED AS
OF JUNE 1, 2007, BY AND AMONG THE COUNTY, SUNTRUST BANK, AS
TRUSTEE, AND SUNTRUST LEASING CORPORATION, IN CONNECTION WITH
THE AUTHORIZATION, ISSUANCE, SALE AND DELIVERY OF NOT TO EXCEED
$25,000,000 PRINCIPAL AMOUNT OF CERTIFICATES OF PARTICIPATION,
SERIES 2007, TO FINANCE A PORTION OF THE COST OF THE EXPANSION AND
RENOVATION OF THE SMITH-WAGNER BUILDING, THE EXPANSION AND
RENOVATION OF THE CIRCUIT COURT AND GENERAL DISTRICT COURT
COURTHOUSE, THE RENOVATION OF THE COUNTY ADMINISTRATION
BUILDING AND THE ACQUISITION, CONSTRUCTION, INSTALLATION,
FURNISHING AND EQUIPPING OF THE OFF-SITE PUBLIC SAFETY TRAINING
CENTER AND THE ACQUISITION OF FIRE APPARATUS EQUIPMENT FOR THE
COUNTY; AUTHORIZING AND DIRECTING THE PREPARATION AND
DISTRIBUTION OF A PRELIMINARY OFFERING STATEMENT AND THE
PREPARATION, EXECUTION AND DELIVERY OF AN OFFERING STATEMENT
AND DEEMING THE PRELIMINARY OFFERING STATEMENT FINAL FOR
PURPOSES OF SECURITIES AND EXCHANGE COMMISSION RULE 15c2-12;
DELEGATING TO THE COUNTY ADMINISTRATOR THE AUTHORITY, AMONG
OTHER THINGS, TO APPROVE THE SALE OF THE CERTIFICATES AND THE
DEFINITIVE DETAILS OF THE CERTIFICATES; AUTHORIZING THE MEMBERS
OF SUCH BOARD AND THE OFFICIALS AND EMPLOYEES OF SUCH COUNTY TO
TAKE FURTHER ACTION TO CARRY OUT, GIVE EFFECT TO AND
CONSUMMATE THE TRANSACTIONS CONTEMPLATED BY THIS RESOLUTION;
AND MAKING CERTAIN FINDINGS AND DETERMINATIONS
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY
OF CHESTERFIELD, VIRGINIA, AS FOLLOWS:
SECTION 1. Findings and Determinations. The Board of Supervisors (the
"Board") of the County of Chesterfield, Virginia (the "County"), hereby finds and determines as
follows:
(a) The Board has determined that it is advisable for the County to enter into a
Ground Lease, dated as of June 1,2007 (the "2007 Ground Lease"), by and between the County,
as lessor, and SunTrust Leasing Corporation (the "Leasing Corporation"), as lessee, providing
for the leasing by the County to the Leasing Corporation of the sites of the Smith-Wagner
Building, the Circuit Court and the General District Court Courthouse, the County
Administration Building and the Offsite Public Safety Training Center and such buildings now
522867 o Il/ijtJ ~71.
or hereafter existing thereon and has determined to conduct a public hearing with respect to the
same in accordance with Section 15.2-1800.B of the Code of Virginia, 1950, on May 23, 2007 at
the regular meeting of the Board at which this resolution is being adopted.
(b) The Board has determined that it is advisable for the County to enter into a
Lease/Purchase Agreement, to be dated as of June 1, 2007 (the "2007 LeaselPurchase
Agreement"), by and between the Leasing Corporation, as lessor, and the County, as lessee,
providing, among other things, for the leasing by the County from the Leasing Corporation of the
Project as defined in the 2007 Lease/Purchase Agreement (the "2007 Project"), including the
expansion and renovation of the Smith-Wagner Building, the expansion and renovation of the
Circuit Court and General District Court Courthouse, the renovation of the County
Administration Building and the acquisition, construction, installation, furnishing and equipping
of the Offsite Public Safety Training Center and the acquisition of fire apparatus equipment for
the County.
(c) The Board has determined that it is advisable for the County to enter into a
Trust Agreement, dated as of June 1, 2007 (the "2007 Trust Agreement"), by and among the
Trustee, the Leasing Corporation and the County.
(d) The Board has determined that it is advisable for the County to enter into
(i) the 2007 Ground Lease, (ii) the 2007 Lease/Purchase Agreement and (iii) the 2007 Trust
Agreement, in connection with the issuance of not to exceed $25,000,000 principal amount of
Certificates of Participation, Series 2007 (the "Certificates" or the "Series 2007 Certificates"),
under the 2007 Trust Agreement for the purpose of financing a portion of the costs of the
expansion and renovation of the Smith-Wagner Building, the expansion and renovation of the
Circuit Court and General District Court Courthouse, the renovation of the County
Administration Building and the acquisition, construction, installation, furnishing and equipping
of the Offsite Public Safety Training Center and the acquisition of fire apparatus equipment for
the County.
(e) The Board has determined that it is advisable to take certain other actions
in connection with the authorization, issuance, sale and delivery of the Certificates, including
delegating to the County Administrator the authority, among other things, to approve the interest
rates for and other details of the Certificates
SECTION 2. Definitions.
"Certificates" or "Series 2007 Certificates" shall mean the not to exceed
$25,000,000 principal amount of Certificates of Participation, Series 2007, to be issued as the
initial series of Certificates under the 2007 Trust Agreement.
"Trustee" shall mean U.S. Bank National Association, a banking corporation
organized and existing under the laws of the United States of America and having a corporate
trust office in the City of Richmond, Virginia.
-2-
522867.1030706l{)0272
"2007 Ground Lease~~ shall mean the Ground Lease~ dated as of June 1, 2007, by
and between the County, as lessor~ and the Leasing Corporation, as lessee.
"2007 Lease/Purchase Agreement" shall mean the Lease/Purchase Agreement~
dated as of June 1, 2007, by and between the Leasing Corporation~ as lessor, and the County, as
lessee, providing for the leasing of the Project (as defined in the 2007 LeaseIPurchase
Agreement) to the County.
"2007 Trust Agreement" shall mean the Trust Agreement, dated as of June 1,
2007, by and among the Trustee, the Leasing Corporation and the County.
SECTION 3. Additional Findings and Determinations. The Board hereby
further finds and determines as follows:
(a) The leasing of the 2007 Project is presently essential to the County and is
anticipated to continue to be essential to the County.
(b) (i) The representations set forth in Section 2.1 of the 2007
Lease/Purchase Agreement are true and correct on and as of the date of adoption of this
resolution.
(ii) The statements set forth in Section 4.4 of the 2007 Lease/Purchase
Agreement accurately reflect the intention of the Board with respect to the subject matter thereof,
subject to the qualification recited therein that the Board is not empowered to make any
commitment beyond the current fiscal year of the County.
SECTION 4. Approval of the Form of the 2007 Ground Lease and the Terms~
Conditions and Provisions Thereof; Authorization and Direction of Execution and Deliverv of
the 2007 Ground Lease. The form of the 2007 Ground Lease presented to and filed with the
minutes of the meeting of the Board at which this resolution is being adopted and the terms,
conditions and provisions thereof, are hereby approved, ratified and confirmed~ and the County
Administrator or any Deputy County Administrator is hereby authorized and directed to execute
and deliver to the Leasing Corporation the 2007 Ground Lease in such form, together with such
changes as shall be approved by the County Administrator or Deputy County Administrator
executing the same upon advice of counsel to the County, such approval to be conclusively
evidenced by his execution thereof.
SECTION 5. Approval of the Form of the 2007 LeaseIPurchase Agreement and
the Terms~ Conditions and Provisions Thereof; Execution and Delivery of the 2007
Lease/Purchase Agreement. The form of the 2007 LeaseIPurchase Agreement presented to and
filed with the minutes of the meeting of the Board at which this resolution is being adopted and
the terms, conditions and provisions thereof (including in particular the Base Payments required
to be paid thereunder as the same shall be set forth in the exhibits thereto and the other rental
payments required to be paid thereunder) are hereby approved, ratified and confirmed, and,
subject to the execution and delivery by the County of the 2007 Ground Lease in accordance
with Section 4, the County Administrator or any Deputy County Administrator is hereby
-3-
522867.1 030706 RES
000273
authorized and directed to execute and deliver to the Leasing Corporation the 2007
Lease/Purchase Agreement in such form, together with such changes as shall be approved by the
County Administrator or Deputy County Administrator executing the same upon the advice of
counsel to the County, such approval to be conclusively evidenced by his execution thereof.
SECTION 6. Approval of the Form of the 2007 Trust Agreement and the
Terms'! Conditions and Provisions Thereof: Execution and Delivery of the 2007 Trust
Agreement: Approval of Appointment of Trustee. (a) The form of the 2007 Trust Agreement
presented to and filed with the minutes of the meeting of the Board at which this resolution is
being adopted and the terms, conditions and provisions thereof, are hereby approved, ratified and
confirmed, and, subject to the execution and delivery by the County of the 2007 Ground Lease in
accordance with Section 4, the County Administrator or any Deputy County Administrator is
hereby authorized and directed to execute and deliver the 2007 Trust Agreement to the Trustee
and the Leasing Corporation, together with such changes as shall be approved by the County
Administrator or Deputy County Administrator executing the same upon the advice of counsel to
the County, such approval to be conclusively evidenced by his execution thereof.
(b) The Board hereby approves the appointment of U.S. Bank National
Association, as Trustee under the 2007 Trust Agreement.
SECTION 7. Preparation and Distribution of Preliminary Offering Statement
and Preparation'! Execution and Deliverv of Offering Statement: Preliminary Offering Statement
"Deemed Final" for Purposes of Rule 15c2-12 of the Securities and Exchange Commission. (a)
The County Administrator and other appropriate officials and employees of the County are
hereby authorized and directed to prepare and distribute or disseminate, or cause to be prepared
and distributed or disseminated, to prospective purchasers of the Certificates a Preliminary
Offering Statement relating to the Certificates (the "Preliminary Offering Statement"), such
Preliminary Offering Statement to be in substantially the form presented to and filed with the
minutes of the meeting of the Board at which this resolution is being adopted. All actions taken
by the officials, employees, agents and attorneys of the County with respect to the preparation
and distribution or dissemination of such Preliminary Offering Statement prior to the date hereof
are hereby approved, ratified and confirmed.
(b) The County Administrator and other appropriate officials and employees
of the County are hereby authorized and directed to prepare, or to cause to be prepared, an
Offering Statement relating to the Certificates (the "Offering Statement"), such Offering
Statement to be in substantially the form of the Preliminary Offering Statement with the
completion therein of the information with respect to the interest rates to be borne by the
Certificates as specified by the successful bidder for the Certificates and other definitive details
of the Certificates determined upon the sale of the Certificates to the successful bidder therefor.
(c) The County Administrator is hereby authorized to execute and deliver to
the representative of the purchasers of the Certificates the Offering Statement relating to the
Certificates in accordance with the provisions of the Detailed Notice of Sale relating to the
Certificates.
-4-
522867.1036QQ274
(d) The Preliminary Offering Statement shall be "deemed final" as of its date
for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant
to the Securities Exchange Act of 1934 ("Rule 15c2-12") except for the omission of certain
information permitted to be omitted by Rule 15c2-12. The County Administrator is hereby
authorized to execute and deliver to the representative of the purchasers of the Certificates a
certificate dated the date of the Preliminary Offering Statement stating that the Preliminary
Offering Statement is "deemed final" as of its date by the County for purposes of Rule 15c2-12.
SECTION 8. Sale of Certificates~ Details of Certificates. (a) There is hereby
delegated to the County Administrator authority, without further action by the Board, to approve
the sale of the Certificates at competitive sale at not less than 1000/0 of the principal amount
thereof, plus accrued interest thereon from their date to the date of the delivery thereof and
payment therefor, and on such other terms and conditions as shall be provided in the Detailed
Notice of Sale relating to the Certificates. The County Administrator is hereby authorized to
cause to be published and distributed a Detailed Notice of Sale relating to the Certificates in such
form and containing such terms and conditions as he may deem advisable, subject to the
provisions hereof. In lieu of publishing the full text of the Detailed Notice of Sale relating to the
Certificates in accordance with the provisions of the immediately preceding sentence, the County
Administrator is hereby authorized to cause a Summary Notice of Sale of the Certificates in such
form as the County Administrator shall approve to be published in The Bond Buyer on a date
selected by the County Administrator and is hereby further authorized to cause to be prepared
and distributed a Detailed Notice of Sale relating to the Certificates, such Detailed Notice of Sale
to be in substantially the form set forth in Appendix F to the Preliminary Offering Statement
relating to the Certificates presented to the meeting at which this resolution is being adopted.
(b) The County is hereby authorized to receive bids for the purchase of the
Certificates and, the County Administrator, without further action by the Board, is authorized to
approve the acceptance of the bid offering to purchase the Certificates at the lowest true interest
cost to the County, computed in accordance with the provisions of the Detailed Notice of Sale;
provided that (i) such bid is accompanied by a surety bond meeting the conditions specified in
the Detailed Notice of Sale relating to the Certificates and is otherwise in conformity with such
Detailed Notice of Sale, (ii) no premium payable upon the redemption of the Certificates shall be
in excess of two percent (2%) and (iii) the true interest cost to the County as specified in such bid
is not in excess of six percent (60/0). The County Administrator is hereby authorized to
determine the date of the Certificates, the dates on which interest shall be payable on the
Certificates, the maturity dates of the Certificates, the aggregate principal amounts of the
Certificates of each series and the principal amounts of the Certificates maturing in each year.
(c) The County Administrator, the Director of Accounting and the County
Attorney are hereby authorized to execute and deliver to the purchasers of the Certificates one or
more certificates in the forms provided for in the Offering Statement relating to the Certificates.
(d) The County Administrator is hereby authorized to approve the definitive
details of the Certificates as the same shall be set forth in the Detailed Notice of Sale, the
Preliminary Offering Statement, the Offering Statement and the bid submitted by the successful
bidder for the Certificates.
-5-
522867.1 030706 RES ...,
0002 "5
SECTION 9. Tax Covenant. The County covenants and agrees to comply with
the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the
applicable Treasury Regulations promulgated thereunder throughout the term of the Certificates.
SECTION 10. Further Action of the Board and of the Officials and Employees
of the County. The members of the Board and the officials and employees of the County are
hereby authorized and directed to take any and all such further action as upon advice of counsel
to the County they shall deem necessary or desirable in order to carry out, give effect to and
consummate the transactions contemplated by this resolution and by the terms of the 2007
Ground Lease, the 2007 Lease/Purchase Agreement and the 2007 Trust Agreement and by any of
the documents referred to herein or therein or approved hereby or thereby.
SECTION 11. Repeal of Conflicting Resolutions. All resolutions, or portions
thereof, heretofore adopted by the Board which are in conflict or inconsistent with this resolution
are hereby repealed to the extent of such inconsistency.
SECTION 12. Effectiveness of Resolution. This resolution shall be effective
from and after its adoption.
-6-
522867.1 olJC!J~76
Your Community Newspaper Since /995
1.>.0. B<lK 1616, Midlothian, Virginia 23113 . Phone: (804) 545-7500 . Fax: (804) 744-3269 . Email: newS@cheslerfieldobserver.colll 'lnteme!: www.cheslerfieldobserver.com
ADVERTISING AFFIDAVIT
Client
Chesterfield County
Board of Supervisors
Description
Ad Size
Cost (per issue)
COP Smith Wagner
$166.15
I column x 4.5"
TAKE NOTICE
Take notice that the Board of Supervisors
of Chesterfield County. Vtrginia, at an
adjourned meeting on May 23, 2007 at 6:30
p.m. in the County Public Me~ting R~o~ at
the Chesterfield AdministratlOn Buildmg.
Route 10 and Lori Road. Chesterfield,
Virginia, will hold a public hearing'whe~e
persons may appear and present theIr
views concerning:
The approval of four ground kases in
. c~nnection with approximately $19.6
million in Certificate of Participation
financing for the Smith-Wagner Building
expansion/renovation project at 9501 Lucy
Corr Circle; the Circuit Court/General
District Courthouse expansion project
at 9500 Courthouse Road; the five-story
Administration Building renovation
project at 9901 Lori Road; and the Offsite
Public Safety Training Center project at
14300 Allied Road.
If further information is desired. contact
Mr. Allan Carmody. Director. Chesterfield
County Budget and Management. at 748-
1548 between the hours of8:30 a.m. to 5:00
p.m.. Monday through Friday.
The hearing is held at a public facility
designed to be accessible to persons with
disabilities. Any persons with questions on
the accessibility of the 'facility or the need
for reasonable accommodations should
contact Lisa EIko. Clerk to the Board, at
748-1200. Persons needing interpreter
services for the deaf must notify the Clerk
to the Board no later than Friday. May 18,
2007.
The Observer, Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 5/16/2007
Sworn to and subscribed before me this
15th
day of
~_ ,2007.
t1 /))~ ~
~gal Affiant ~ Public
My commission expires: November 30,2010
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU.
~~~
ti1_.~~
,fi~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: May 23,2007
Item Number: 16.D.
Subiect: Public Hearing to Consider an Ordinance to Establish the "Cedar
Crest Sewer Assessment District" for 5 lots in the Englewood and
Saint Johns Woods Subdivisions
County Administrator's Comments:
R~,~
~
County Administrator:
Board Action Reauested: Staff requests that the Board of Supervisors adopt
the attached ordinance to establish the "Cedar Crest Sewer Assessment
District", appropriate funds in the amount of $84,000.00 for the project from
the sewer fund balance, and set interest rate based on the index of average
yield on United States Treasury securities adjusted to a constant maturity of
one year as made available by the Federal Reserve Bank at the time the
assessment ordinance is adopted.
Summary of Information:
Property owners wi thin a portion of the Englewood and St. John Woods
subdivisions, in the Midlothian District, have approached the County with a
request to have the public wastewater system extended to serve them. They
have requested that an assessment district be established to fund the
necessary sewer line extension. A boundary map and location map of the
proposed sewer assessment district is attached.
If an assessment district is created, the County will initially pay all
engineering, easement acquisition, construction and other costs to extend
public sewer lines and will then recoup the cost from the property owners.
The sewer assessment on each lot may be repaid in a lump sum or over a 20-
Preparer: J. Edward Beck, Jr.
. Yes
Title: Assistant Director of Utilities
Attachments:
DNO
#
00-0-- ?-....,~
1iW. I'
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
year period in semi-annual installments. The property owners will also pay
interest at a rate which will be the index of average yield on United States
Treasury securi ties adj usted to a constant maturi ty of one year as made
available by the Federal Reserve Bank at the time the assessment ordinance is
adopted. Property owners aged 65 years or older, who live on their property,
may have their assessment payments deferred until they no longer own the
property. A lien in the total amount of the assessment for each property will
be recorded.
The total estimated cost for the proposed sewer line extension is $84,000.00.
The proposed "Cedar Crest Sewer Assessment District" would include five (5)
lots, with the assessment per lot being $16,800.00. All five property owners
are in support. A list of the property owners and assessments is shown below.
In order for the Board to create the uCedar Crest Sewer Assessment District",
at least 2/3 members (4 out of 5) must vote in favor of adopting the attached
ordinance.
ProDosed "Cedar Crest Sewer Assessment District"
Owner name PrODertv Address GPIN Assessment
Justin B. and Erica B. Friedrichs 9310 Cedar Crest Court 752-717-5012 $16,800.00
J. Randolph and Peggy S. Blunt 9320 Cedar Crest Court 752-717-3815 $16,800.00
James A. and Kimberly S. Holland 2401 Cedar Crest Road 752-717-4628 $16,800.00
John B. McHugh 9407 Beckham Drive 752-717-2020 $16,800.00
J. R. Marling and M. s. Hollifield 9406 Beckham Drive 752-717-2841 $16,800.00
000278
.
~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: May 23,2007
Budaet and Manaaement Comments:
This agenda item requests that the Board hold a public hearing to consider an
ordinance to establish the ~Cedar Crest Sewer Assessment District"i
appropriate $84,000 from the sewer fund balance for the costs associated with
the sewer line extension; and set an interest rate. Sufficient funds are
available in the sewer fund balance to appropriate.
Preparer: Allan M. Carmody
Title: Director, Budoet and Manaoement
000279
AN ORDINANCE CREATING THE CEDAR CREST
SPECIAL TAX OR ASSESSMENT SEWER DISTRICT,
IMPOSING ASSESSMENT AGAINST LAND OWNERS IN THE
DISTRICT AND PROVIDING FOR SUSPENSION OF PAYMENT
FOR CERTAIN ELDERLY OWNERS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1)
follows:
That the Cedar Crest Special Tax or Assessment Sewer District is created as
Section 1. Definitions.
In the context of this ordinance, the following words shall have the following meaning:
District: Cedar Crest Special Tax or Assessment Sewer District.
Map of the District: The map entitled "Proposed Cedar Crest Sewer Assessment District"
prepared by the County Department of Utilities, which map is on file with the director of
utilities.
Section 2. Establishment of the Cedar Crest Special Tax or Assessment Sewer District.
Pursuant to Code of Virginia, Section 15.2-2404 et seq., there is hereby created in the
county the Cedar Crest Special Tax or Assessment Sewer District. The area of the district shall
be and the same is hereby fixed within the boundaries depicted on the map of the district.
Section 3. Construction of certain sewer facilities in and adjacent to the district.
The utilities department shall cause to be constructed in and adjacent to the district the
sewer line and appurtenant facilities depicted on the map of the district.
Section 4. Taxes or assessments upon owners of property located within the district.
The cost of construction of the sewer line and appurtenant facilities located within the
district shall be apportioned among the owners of property abutting the sewer line. The amount
of the tax or assessment charged to each such owner shall be one fifth (115) of the total cost of
the improvements constructed within the district, including the legal, financial and other directly
attributable costs incurred by the County. The one fifth (115) charge shall be assessed against
each lot located in the district. The amount finally taxed or assessed against each landowner
shall be reported to the treasurer as soon as practicable after completion of the sewer line and
appurtenant facilities located within the district, and the treasurer shall enter the same as
provided for other taxes.
0505:74893.1
1
Section 5. Installment payment of assessments.
Any person against whom an assessment provided for in this article has been finally
made shall pay the full amount of the assessment provided for in this article, on the due date of
the first tax bill on which such assessment is shown. In no event, however, shall any part of the
assessment be due prior to the completion of the sewer line and appurtenant facilities constructed
pursuant to this article. As an alternative to payment as provided above, a person against whom
an assessment provided for in this article has been made may pay such assessment in forty (40)
equal semiannual principal installments over a period of twenty (20) years, together with simple
interest on the unpaid principal balance at an annual rate equal to the index of average yield on
United States Treasury Securities adjusted to a constant maturity of one year as made available
by the Federal Reserve Bank on the date when this ordinance was adopted. The first of such
installments shall be due on and interest on the unpaid principal balance shall accrue from the
date on which the full amount of the assessment would otherwise have been due as provided
above.
Section 6. Suspension of payment of assessments.
Payment of assessments otherwise due under this ordinance shall be suspended for any
owner who owned property on the day the ordinance creating the assessment district was adopted
and who occupies a residential building located on the property and is 65 years of age or older.
However when the property is no longer occupied by a person who is 65 years of age or older or
is conveyed to another person or persons, irrespective of the age of the person or persons to
whom the property is conveyed, the suspension of payments shall cease and the entire
assessment, including accrued interest, shall be immediately due and payable. It shall be the
obligation of any such owner to provide a driver's license or other photo identification
establishing proof of age satisfactory to the director of utilities in order for such suspension to
become effective.
Section 7.
This ordinance shall not be set out in the County Code but shall be kept on file in the
office of the director of utilities.
(2) This ordinance shall be in effect immediately upon its adoption.
0505:74893.1 2
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Your Community Newspaper Since 1995
P.O. Box 1616. Mid]othian. Virginia 23] 13 . Phone: (804) 545-7500. Fax: (804) 744-3269. Email: news@c11cstcrJicldobscrver.colll.lntemet: www.chesterfieldobserver.com
ADVERTISING AFFIDAVIT
Client
Chesterfield County
Board of Supervisors
Description
Ad Size
Cost (per issue)
Cedar Crest
1 column x 9.22"
$375.00
TAKE NOTICE
Take notice that the Board of Supervisors of
Chesterfield County, Virginia, at a regular
meeting on May 23, 2007, commencing
at 6:30 p.m., in the Public Meeting Room
at Chesterfield Courthouse, Chesterfield,
Virginia, will hold a public hearing to
consider the enactment, pursuant to ~15.2-
2404, ~ ~., Code of Virginia, 1950, as
amended, of an ordinance to establish the
Cedar Crest Special Tax or Assessment
Sewer District, to construct certain sewer
facilities therein, to impose certain taxes or
assessments upon the owners of property
located therein, and to suspend payment
of such taxes or assessments for certain
elderly landowners.
The proposed ordinance provides for the
creation of the Cedar Crest Special Tax or
Assessment Sewer District, which contains
five (5) residential lots on Cedar Crest Road,
Cedar Crest Court and Beckham Drive in
the Midlothian Magisterial District. The
District is depicted on the Map of the
District referred to below. The ordinance
further provides for the construction of
certain sewer facilities within the District,
and for the imposition of certain taxes
or assessments upon the owners of the
property located within the District to
fund the cost of constructing such sewer
facilities.
Enactment of this ordinance will result in
special taxes or assessments against the
owners of property located in the District.
A list of the owners of property located in
the District and of the amount of the special
tax or assessment to be made against each
owner is set forth below. Landowners may
appear at the public hearing and, if they
wish, show cause against the assessment.
Copies of the ordinance and Map of the
District are available for public viewing
between 8:30 a.m. and 5:00'p.m., Monday--
through Friday, in the Chesterfield County
Administrators Offia.
PROPOSED "CEDAR CREST DRIVE
SEWER ASSESSMENT DISTRICT"
"~Bll!r ~Ttjr;,':i~~~''J':!*1't '"
Property Address
Assessment
Tustin B. Friedrichs and
Erica B. Friedrichs
752717501200000
9310 Cedar Crest Court
$16,800.00
T. Randolph Blunt and Peggy S. Blunt
7527J7~Sll~M()M
The Observer, Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 5/9/2007,5/1612007
Sworn to and subscribed before me this
J5th
day of
Na,!
~~2~
Legal Xffiant
,2007.
~c
My commission expires: November 30, 2010
BILL. PLEASE PAY FROM INVOICE. THANK YOU.
e
~G1N~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23, 2007
Item Number: 16.E.
Subiect:
Public Hearing to Consider the Sale of Approximately 57 +/- Acres of Public
Land Located at the Intersection of Ironbridge Road and Courthouse Road to
Ironbridge Land Company
County Administrator's Comments:
12<<-~~ 4;-~~
County Administrator:
/(jI(
Board Action Reauested:
The Board is requested to hold a public hearing for May 23, 2007 to consider
the sale of approximately 57 +/ - acres of public land located at the
intersection of Ironbridge Road and Courthouse Road to Ironbridge Land
Company.
Summary of Information:
The County has received an offer from Ironbridge Land Company to purchase
property owned by the County containing approximately 57 acres located at the
intersection of Ironbridge Road and Courthouse Road. The property is located
adjacent to Spencer's Oil Company. The Master Plan for the County complex
designates this property for private development, but the site is impaired by
significant environmental issues associated with the adjacent use of the
property as a service station and also due to significant wetlands on the
site. The site also has limited vehicular access. The offer from Ironbridge
Land is $5,000,000. The Assessor's Office has determined that the offer
reflects the property's fair market value. The prospective purchaser has
also negotiated a contract to purchase the adjacent Spencer property and
together the sites will be developed for retail use. The contract calls for
Preparer: Steven L. Micas
Title: County Attornev
0623(00):75055.1
Attachments:
. Yes
DNO
#
J00282
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
an initial $20,000 deposit to be paid by the purchaser and allows the
purchaser an initial 540-day feasibility study period to determine whether
the purchaser can develop the property as intended. During that period the
contract purchaser can abandon the purchase for any reason. The contract
requires that the purchaser submit a rezoning application for the property at
the end of the feasibility period which will include the Spencer property.
This application will seek a conditional use planned development which will
include a request for downzoning on the Spencer tract from the existing C-5
zoning. Staff recommends authorizing the County Administrator to enter into
the purchase contract and to convey the property to Ironbridge Land Company
if all the contingencies of the contract are satisfied.
000283
0623 :75055.1
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000284
Your Community Newspaper Since 1995
P.O. Box 1616. Midlolhian, Virginia 231 13. Phone: (804) 545-7500. Fax: (804) 744-3269. Email: newS@cheslerfieldobserw\'.wllI' Internet: www.cbesterfieldobservcr.com
Client
Chesterfield County
Board of Supervisors
TAKE NOTICE:
Take notice that the Board of Supervisors
of Chesterfield County, Vrrginia, at an
adjourned meeting on Wednesday, May
23, 2007 at 6:30 p.m. ill the County
Public Meeting Room at the Chesterfield
Administration BuUding, Route 10 and
Lori Road, Chesterfield, Virginia, will hold
a public hearing where persons may appear
and present their views concerning:
The sale of approximately 57 +/- acres of
public land located at the intersection of
Ironbridge Road and Courthouse Road
(PINs 769-665-9903-0000 aIJ.d 773-665-
2523-0000 to Ironbridge Land Company.
Information regarding the conveyance is
on file in the County Attorney's Office in
Chesterfield County, Virginia, and may be
obtained by all interested parties between
the hours of 8:30 a.m. and 5:00 p.m.,
Monday through Friday.
The hearing is held at a public facility
designed to be accessible to persons with
disabilities. Any persons with questions on
the accessibility of the facUity or the need
for reasonable accommodations should
contact Lisa Elko, Clerk to the Board, at
748-1200. Persons needing interpreter
services for the deaf must notify the Clerk
to the Board no later than Friday. M"y 18,
2007.
ADVERTISING AFFIDAVIT
Description
Ad Size
Cost (per issue)
Sale Public Property
1 column x 3.5"
$121.15
The Observer, Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 5/16/2007
Sworn to and subscribed before me this
15+h
day of
,2007.
~c
My commission expires: November 30, 2010
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU.
~~--"'..
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 23,2007
Item Number: 16.F.
Subiect:
PUBLIC HEARING: Ordinance to Vacate a Portion of A Map of Ampthill Gardens,
Section 2
County Administrator's Comments:
l2~cf4~
County Administrator:
~
Board Action Reauested:
Adopt an ordinance to vacate a portion of A Map of Ampthill Gardens, Section
2, as shown on the attached plat.
Summary of Information:
Earl D. Hartman, has requested the vacation of a portion of A Map of Ampthill
Gardens, Section 2. This request has been reviewed by staff and approval is
recommended.
District: Dale
Preparer:
John W. Harmon
Title: Rioht of Way Manaoer
Attachments:
. Yes
DNO
#
000235
VICINITY SKETCH
P{TBLIC~ HEARING: ORDIN.A.NC~E TO ,rA(~.L.\TE.L~ PORTION
OF A l\.iAP OF Al\'IPTIDLL GARDENS SEC~TION 2,
1 I.C. e q~a t!: 4.16.61 't!e t
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Chesterfield County- Department of Utilities
000286
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ADVERTISING AFFIDAVIT
Client
Description
Ad Size
Cost (per issue)
Chesterfield County
Right of Way Oftlce
Ampthill Gardens
1 column x 2.5"
$100.00
I
I
I
The Observer, Inc.
Publisher of
CHESTERFIELD OBSERVER
'lAKE NOTICE
fhal on r:l<1ay 23,2007) it! 6:30 p.rn, or as
',..10n thereafter as may behearJ, the BOQ;fd
nf S\lpt:'rVlltO~S of Chesterfield County at its
regular mc<!tlng place in the Public Meeting
Room .>1' Chesterfield Count)'. Virginia,
will consider t he following ordinance for
adoptiOn:
AN ORDINA.NCE to ,",ate" portion of
A Map uf Ampthill Gardens. Se<lion 2. as
<hown on a plat by Clodfelder and S,hisler.
Bng"". dated O,lOber 14. 19~8. r<<orded
)\1,,)' 1, 1939. in the Clerks Office, Circull
Cuurt. Chesterfield County. Virginia. ill
I'lal Book 7, at Page 92,
'Ihe (()!"plete teXt n!the P!oposed orwllance
is on tile In the office ot the RIght of Way
Manager in Chesterfield Counts, Virginia,
'1)<1 mar be .x.mined br all mlerestetl
J~artks: between the hourSe of 8:30 a.m. anJ
0,,;0 p.m" Monday through Friday
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, 011
the following date(s): 5/9/2007,5/16/2007
Sworn to and subscribed bdore me this
15+h
day of
Mo...'1
~.j) c2t~cC _ ~~
Legal Affiant ~Notary'Public
.2007,
My commission expires: November 30, 2010
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU.
("'.
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~8!i!'i!f;
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date:
May 23, 2007 Item Number: 16.G.
Subiect:
Public Hearing to Consider Determination of Blight at 21509 pannil Street
County Administrator's Comments:
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County Administrator:
Board Action Reauested: Declare the vacant, dilapidated dwelling at 21509 pannil
Street blighted and authorize county staff to proceed with the demolition to
abate the blight.
Summary of Information: At the February 14, 2007 Board of Supervisors meeting a
public hearing was held as required by the county code to determine if the
vacant, abandoned and dilapidated dwelling at 21509 pannil Street was
blighted. The public hearing was deferred for 90 days. During this period
the Jordan's were asked to meet the following conditions.
1. File an application with the Board of Zoning Appeals by March 12, 2007 in
order to have a decision prior to the May, 2007 Board meeting.
2. Review with Mr. Dupler, Building Official the financial arrangements to
finance the reconstruction project.
3. Apply for a building permiti meet with the Building Inspection Department
to determine the extent of existing construction that could be salvaged prior
to issuance of the building permit.
Preparer:
William D. Dupler
Title:
BuildinQ Official
Attachments:
. Yes
DNo
000288
~.-~.~
~.
~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetina Date: Mav 23.2007
Mr. Jordan did not file an application with the Board of Zoning Appeals in
time to have a decision from the Board of zoning Appeals before this hearing.
An application was filed on April 3, 2007, and the request will be heard on
June 6, 2007. None of the other conditions for the extension have been met.
This paper requests the board to reconvene the public hearing in accordance
wi th the county code to consider declaring the remaining portion of the
dwelling blighted and authorize county staff to proceed with the demolition
of this property. The Department of Building Inspection estimates demolition
costs to be about $5,000.00
A report outlining progress on the deferral is attached.
0002:89
Chesterfield County, Virginia
Department of Building Inspection
9800 Government Center Parkway 1 st Floor Wing B - P.O. Box 40 - Chesterfield, VA 23832
Phone: (804) 748-1057 - Fax: (804) 751-4713 - Internet: chesterfield.gov
WILLIAM D. DUPLER
Building Official
(Report on deferral from February 14, 2007 Board of Supervisors Meeting)
Re: Blighted Structure 21509 Palll1il Street
February 14,2007 the Chesterfield County Board of Supervisors deferred for 90 days the public
hearing to declare the structure at 21509 Pannil Street declared blighted.
After the Boards deferral Mr. Dupler, Ms. Johnson, Mr. & Mrs. Jordan met in the hall to review the
three items to be completed prior to reopening the public hearing in May.
The Jordan's were requested to meet the following conditions:
1. File an application with the Board of Zoning Appeals by March 12, 2007 in order to have a
decision from the Board of Zoning Appeals prior to the May, 2007 Board meeting.
2. Review with Mr. Dupler, Building Official the financial arrangements to finance the
reconstruction project.
3. Apply for a building permit, meet with the Building Inspection Department to determine the
extent of existing construction that could be salvaged prior to issuance of the building permit.
Subsequently on March 16, 2007 county staff wrote to the Jordan's expressing concern that the
application to the Board of Zoning Appeals had not been filed in a timely manner and indicating the
remaining issues to address before reopening the public hearing in May. No response was received.
A copy of the letter is attached.
Mr. Jordan did not file an application with the Board of Zoning Appeals in time to have a decision
prior to the May 2007 Board meeting. An application was filed on April 3, 2007, and this request
will be heard on June 6, 2007. None of the other conditions of the Boards deferral have been met,
nor has Mr. Jordan contacted any staff with the Department of Building Inspection as of May 11,
2007 to discuss or resolve any of these issues.
Recent inspection of the vacant house on May 11, 2007 reveals that the structure and structural
members are completely deteriorated from exposure to the elements. The overall structure of the
building contains so many rotted and deteriorated members that practically all of them must be
replaced to restore the structural integrity of the building. Based upon these observations and Mr.
Jordan's previous statements about the condition of the vacant house, Mr. Dupler believes that his
department will not be able to reach consensus with Mr. Jordan to issue a building permit to
reconstruct the house. Currently the project to renovate the house is at a complete standstill and
important issues remain to be resolved prior to begilll1ing any reconstruction.
Providing a FIRST CHOICE community through excellence in public service
000290
Chesterfield County, Virginia
Department of Building Inspection
9800 Government Center Parkway 1 st Floor Wing B - P.O. Box 40 - Chesterfield, VA 23838
Phone: (804) 748-1057 - Fax: (804) 751-4713 - Internet: chesterfield.gov
WILLIAM D. DUPLER
Building Official
March 16, 2007
Starrie D. & Delores G. Jordan
20107 Oakland Avenue
Colonial Heights, VA 23834
Re: Blighted Structures/House and outbuilding
21509 Pannil Street
Dear Mr. & Mrs. Jordan:
I am writing this letter to address the progress you agreed to at the February 14, 2007 meeting of the
Board of Supervisors to cure the blight at the above referenced address.
As per your discussion with Mr. William Dupler, Building Official, the application to the Board of
Zoning Appeals was going to be submitted by the March 12, 2007 deadline for the May 2, 2007
BZA hearing. As requested by Mrs. Humphrey, you were also going to review with Mr. Dupler, the
financial arrangements that you have made to finance this project.
Lastly, you were going to apply for a building permit and meet a representative from the Building
Inspection Department at the house to determine the extent of existing construction that could be
salvaged prior to issuance of the permit. All of this was to be completed by the May 14, 2007 Board
of Supervisors meeting.
As of this date it does not appear you have made sufficient progress toward resolving these issues
during the ninety (90) day deferral granted by the Board of Supervisors on February 14, 2007.
Please pursue the items listed above to their conclusion or advise us in writing of your intentions to
resolve the blight caused by this house in the community.
Should you have any questions feel free to contact me at 706-2013 or on my cell phone at (804)
239-5388.
Cordially,
Bonnie Johnson
Building Inspector/Property Maintenance
c: William D. Dupler
Honorable Renny Bush Humphrey, Vice Chairman Board of Supervisors
000291.
Providing a FIRST CHOICE community through excellence in public service
Your Community Newspapt'r Since 1995
P.O. Box 1616, Midlolhi,m, Virginia 23113 . Phone: (804) 545..7500 . Fax: (804) 744-3269 . Ema!l: news@ehcslcrfieldobserver.colll 'lntemct: www.cheslerfieldobsel'ver.com
ADVERTISING AFFIDAVIT
Client
Chesterfield County
Board of Supervisors
Description
Ad Size
Cost (per issue)
Blighted Property
I column x 4"
$143.65
TAKE NOTICE
that Pursuant to the Code of Chesterfield
County Section 5-7.4 (c) the Board of
Supervisors of Chesterfield County,
Virginia, at a regular scheduled meeting on
May 23, 2007, at 6:30 p.m. in the County
Public Meeting Room at the Chesterfield
Administration Building, Route 10 and
Lori Road, Chesterfield, Virginia will hold a
public hearing where persons affected may
appear and present their views to consider:
To declare 21509 Pannil Street Located in
Chesterfield County Blighted. Requesting
that the referenced vacant, deteriorated
dwelling be declared blighted and providing
for its demolition.
A copy of the Staff report is. on file in
the Office of the Clerk to the Board of
Supervisors and the County Administrator's
office, Room 504, 9901 Lori Road,
Chesterfield County, Virginia, and may
be examined by all interested persons
between the hours of 8:30 a.m. and 5:00
p.m., Monday through Friday. If further
information is desired, please contact Ms.
Bonnie Johnson at 706-2013.
The hearing is held at a public facility
designed to be accessible to persons with
disabilities. Any persons with questions on
the accessibility of the facility or need for
reasonable accommodations should contact
Lisa Elko, Clerk to the Board, at 748-1200.
Persons needing interpreter services for the
deaf must notify the Clerk to the Board no
later than Friday, May 18, 2007.
The Observer, Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 5/9/2007,5/16/2007
Sworn to and subscribed before me this
15th
day of
MQ'I ,2007.
P
W:1~!l1: ~~
Legal Affiant ~tar~bl~ ---,
My commission expires: November 30,2010
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23,2007
Item Number: 16.H.
Subiect:
PUBLIC HEARING: Consider the Exercise of Eminent Domain
Acquisition of Water and Temporary Construction Easements
Southwest Corridor Waterline project - Part B
for
for
the
the
County Administrator's Comments:
County Administrator:
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Board Action Requested:
Authorize the County Attorney to proceed with eminent domain for the
acquisition of water and temporary construction easements for the
Southwest Corridor Waterline and authorization to enter and take such
easements prior to eminent domain proceedings.
Summary of Information:
Staff has been negotiating for acquisition of variable width permanent
water and temporary construction easements for the Southwest Corridor
Waterline Project. The following offers have been made and refused or not
responded to: C. Joseph Dye and April N. Dye, 12721 Riverway Road, PIN:
728643898900000, 12701 Riverway Road, PIN: 728644750100000, $8,637.00,
and Bruce E. Richter and Deborah T. Richter, 12211 Riverway Road, PIN:
726647331300000 and 12201 Riverway Road, PIN: 726647272600000, $8,000.00
for the construction of the Southwest Corridor Waterline Project - Part B.
It is necessary to proceed with the use of eminent domain for the health
and safety of the public. Staff will continue to negotiate with the owners
in an effort to acquire the easements. Approval is recommended.
District: Matoaca
Preparer:
John W. Harmon
Title:
RiQht of Way ManaQer
Attachments:
. Yes
DNO
#
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: May 23, 2007
Budaet and Manaaement Comments:
Sufficient funding is available in the Southwest Corridor Waterline System
Project (Part A) budget to cover the costs associated with the acquisition of
the water and temporary construction easements.
Preparer: Allan M. Carmody
Title: Director, BudQet and ManaQement
VICINITY SKETCH
PUBLIC HEARING: CONSIDER THE EXERCISE OF
El\UNENT DOJ\:L.u.N FOR THE ACQUISITION OF 'VATER
AND TElVIPORARY CONSTRUCTION EASEMINTS FOR THE
SOUTffiVEST CORRIDOR \VATERLINE PROJECT - PART B
N
Chesterfield County Department of Util~ies
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Your C.OI11nlUUU'- lVe",vSflapt!f SifJ(,(~ 1995
p.o, Bo~ 1616. Midlolhian. Virginia 231 J:\. Phone: (8ll4J ~4~. 7~()O. I'll\: (804) 744.326\1. Email: news(cjkho'lorliold,)bserveL(,Oll1 . Internet: www.chcstcrlicltlobscl.ver.cilm
Client
Chesterfield County
Right of Way Office
ADVERTISING AFFIDAVIT
Description
Ad Size
Cost (per issue)
SW Corridor River Rd.
1 column x 3.3"
$112.15
lAKE NOTICE
'Ihal MarHo 2007. at 6:30 p.m. or us '(Ion
thereafter as may b" heard, the Board 01
$upenisors of Chesterfield County at its
regular meeting plac" in ih" Public Meeting
Room of Cheslemeld County. Virginia.
will consider the e"erCise o{ eminent
(\(.main for the acquisition of easements
d<rOSS properties at 1340 I River Road.
PIN: 71\0642147700000. 13500 River Road.
PIN: 7296436064.0.0000. 12811 Riverwa}'
Road. PIN: 72%14220000000. 12721
Riverwav Road, PIN: 728643898900000.
12701 . Riverway Road. PIN:
728644750100000. 1230t Rimway Road.
PIN: 126646745000000. 12211 Riverway
Road, PIN: 7266473313oo00tl and 1220]
RIver",.}' Road. PIN: 726647272600000
(or the conSlrllct;on or ihe Southwest
Corridor Waterline Project - Part B. and
authorization to enter and take slIch
..sements prior to eminent domain
proceedIlIgs.. In(ormation regar<litlg the
proposed easement acquisitions is on file
in the office of the Righi o( Way Mana!!er
In Chesterfield County, Virgin ia, and
may be examined by allintet\!sted parties
between tbe hours of 8:30 a.m. and 5:00
p.m,. Monday through Friday.
The Observer. Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield. state of Virginia, on
the following date(s): 5/16/2007
Sworn to and subscribed before me this
/5+h
day of
May
/?vt... J }c).
~ ;;1_ ~ !crt. Jj
/ Legal' f lant
.2007.
l~t;: ~~
My commission expires: November 30,2010
THIS IS NOT A BILL. PLEASE PA Y FROM INVOICE. THANK YOll.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 23, 2007
Item Number: 16.1.
Subiect:
PUBLIC HEARING: Consider the Exercise of Eminent Domain
Acquisition of Water and Temporary Construction Easements
Southwest Corridor Waterline Project - Part A
for
for
the
the
County Administrator's Comments:
County Administrator:
,,-,~/~'
! ..../'..-
Board Action Requested:
Authorize the County Attorney to proceed with eminent domain for the
acquisition of water and temporary construction easements for the
Southwest Corridor Waterline and authorization to enter and take such
easements prior to eminent domain proceedings.
Summary of Information:
Staff has been negotiating for acquisition of variable width permanent
water and temporary construction easements for the Southwest Corridor
Waterline project. The following offers have been made and refused or not
responded to: Brandon A. Culliton and Brien A. Culliton, 10940 River
Road, PIN: 751629880600000, $2,888.00. It is necessary to proceed with
the use of eminent domain for the health and safety of the public. Staff
will continue to negotiate with the owners in an effort to acquire the
easements. This item has been revised to eliminate landowners where
easement agreements have been signed. Approval is recommended.
District: Matoaca
Preparer:
John W. Harmon
Title:
RiQht of Way ManaQer
Attachments:
. Yes
DNO
#
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: May 23, 2007
Budaet and Manaaement Comments:
Sufficient funding is available in the Southwest Corridor Waterline System
Project (Part A) budget to cover the costs associated with the acquisition of
the water and temporary construction easements.
Preparer: Allan M. Carmody
Title: Director, BudQet and ManaQement
VICINITY SKETCH
PUBLIC HEARING: CONSIDER THE EXERCISE OF
EMINENT DOMAIN FOR THE ACQUISITION OF EASEMENT
FOR THE SOUTHWEST CORRIDOR WATERLINE PROJECT
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Chesterfield County Department of Util~ies
.
11'01 .q'a~ 000 r.. t
THIS IS NOT A BOUNDARY SURVEY
\~
PLAT OF A
VAR. WIDTH WA TERLlNE EASEMENT
EASEMENT ACROSS THE PROPERTY
OF BRANDON & BRIEN CULLITON
MATOACA DISTRICT ~ CHESTERFIELD CO.
VIRGINIA
0'
60'
120'
180'
SCALE 1"=60'
BRANDON tk BRIEN CULLITON
O.B. 7039, PG. 555
GPIN 751629880600000
10940 RIVER RO
I3::l
a:,J
-
b
-
VAR. WIDTH WATER LINE ESM'T
13,853 SQ. FT. ~
0.318 ACRE: .
0.059 ACRE WITHIN R/W .~
0.259 ACRE OUTSIDE R/W 10
PI
I.r)
...
FAISON, EDWARD & PATRICIA 4.1
D.B. 6986, PG. 951 .
GPIN 751629710900000 ~
15021 NORTHWOOD DR ~
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en
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<: ~~ 0
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--
~-----88.2B':'""-
S 79'00'44" E
N 3628906.68
E 11751942.09
.1PRESCRIPTJ'tf B/W
15' 15.03'
"1 Cl
If. RDAD-
N 3628935.38
E 11751767.79
85'57' W 182' TO
~NT. NORTHWOOD DR
C1
L=169,45'
R= 1898.80'
[:.=05'06'47"
C LEN=169.39'
BRG=N 80'.38'39" W
RIVER ROAD tv RTE 602
VAR. WIDTH R/W
C2
L=8B,49'
R=775.00'
[:'=06'32'.31"
C LEN=88.44'
BRG=S 82'16'59" E
PLA T PREPARED BY:
PRECISION. MEASUREMENTS, INC.
2116 DABNEY ROAD
SUITE B5
RICHMOND, VA 23230
DATE: JULY 12, 2006
COUNTY PROJECT# 05-0147
REV
III'" , :.'.111-1. eM.. ,~~~Rlll
.,.!'"......,. ..,..... .. ........."...,..._. .' .K., Y"urC"1I1111111l;ly,\'eWSf'(/l'erSil/!"ef995
P.O. Box 1616. Midlothi,m. Virginia 231 13. Phune: (g04I545.75(~)' Fn.\: (804) 744-.1269' Email: Ill'W"(a.:dlcst,.rheldob,crvcT.l',,m' Internet: www.ch<st..rliddob.crvef.WJIl
ADVERTISING AFFIDAVIT
Client
Description
Ad Size
Cost (per issue)
Chesterfield County
Right of Way Office
10320 River Rd.
I column x 2.5"
$100.00
The Observer, Inc.
Publisher of
TAKE NOTICE
Ihat on MJY 23, 2007 ,at 6:30 p.m.. or 3.$
,oon thereafter a, maY be heard. Ihe Board
of Supervisors of Chesterfield County al
ilS regular meeting place i~ th~ Pubbc
Meeting Room of Chesterlleld County.
Virgini.. ",iIIcOl~ider the ex::dse o~
"rninentdomam lor the acqUiSitIon 01
casements across properties at 10320 River
ROlld. PIN: 75562U7960QOOO. and 10940
River Road. PIN: 751629880600000,
lor the construcllon of the Southwest
Corridor Waterline Project . Part A. and
ilulh"rizalion to enler and take ,uch
..:::tEemeru~ !)riOl 10 c'minent d<1nlaill
prO(ft'dlng," 'Information,' regiirding the
pwposed li:M;emt:nt acquiSItions is onri);:
m the' office (lj Ihe Right of Way Manager
: n Chesterfi~Jd County. Virginia. and
may he .,amined by all intere.~ted parll~s
between the hours of 8:30 ..1Il and 5:00
p.m.. M(mday thf<>ugh Friday.
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 5/16/2007
Sworn to and subscribed before me this
/5+h
day of
Mo...'{
.,/
/!~ r. f) /.1/( (;-
L/VV~ iX )~'I..J::J:::lL .'-...-
Legal Affiant
.2007.
~
My commission expire:s: November 30, 2010
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU.