12-08-1982 Packet
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COUNTY ADMINISTFATOR'S COMMENTS
l~~NTRODUCE NEW COUNTY ATTORNEY
2. INTRODUCE NEW CHAIFlI[AN OF THE COMMUNITY SERVICES BOARD -
DR. CLINTON W. PETTUS (~)
3. ADJOURN TO SPECIAL ORGANIZATIONAL MEETING IN JANUARY
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CHESTERFIELD
CO U N TY
CHESTERFIELD, VIRGINIA 23832
MEMO
TO Richard L. Hedrick, County Administrator
FROM Robert Masden, Director, Human Services J~
DATE December 3, 1982
SUBJECT Election of Chairman/Community Services Board
On Thursday, November 18, 1982, the Community Services Board
elected Dr. Clinton W. Pettus as its chairman for calendar
year 1983.
Dr. Pettus is currently an Associate Professor and Chairman
of the Department of Psychology at Virginia State University.
With your permission I would like for Dr. Lowe to present Dr.
Pettus to the Board of Supervisors at the meeting on December
8, 1982.
/jrg
cc Dr. Burt Lowe, Director, Mental Health/Mental Retardation
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CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGENDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
3. A.
SUBJECT: Resolution Recognizing Mildred C. Mann Upon Her Retirement
COUNTY ADMINISTRATOR'S COMMENTS:
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SUMMARY OF INFORMATION:
Whereas, Mildred C. Mann w~ll retire from the Chesterfield County Personnel
Department effective January 1, 1983; and
Whereas, Mrs. Mann provided over 11 years of quality service to the Chesterfield
County Government~ and
Whereas, Chesterfield County and the Board of Supervisors will miss Mrs. Mannis
diligent service.
Now, Therefore, Be It Resolved, that this Board publicly recognizes Mrs. Mann
and extends on behalf of its members and the citizens of Chesterfield County their
appreciation for her many years of service to the County.
And, Be It Further Resolved, that a copy of this Resolution be presented to
Mrs. Mann and that this Resolution be permanently recorded among the papers of
this Board of Supervisors of Chesterfield County, Virginia.
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ATTACHMENTS: YES 0
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PREPARED B~Q"..
Robert B. Galusha
Personnel Director
SIGNATURE:
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COUNTY ADM I NI STRATOR
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
3. B.
SUBJECT: Resolution Recognizing James C. Falconer Upon His Retirement
COUNTY ADMINISTRATOR'S COMMENTS:
7~~~
SUMMARY OF INFORMATiON:
Whereas, James C. Falconer will retire from the position of County Assessor
effective January 1, 1983;
Whereas, Mr. Falconer provided 23 years of quality service to the citizens of
Chesterfield County: and
Whereas, Mr. Falconer is respected by his peers as being one of the best
County Assessors in the Commonwealth of Virginia; and
Whereas, Chesterfield County and the Board of Supervisors will sorely miss
Mr. Falconer's diligent service;
Now, Therefore, Be It Rzsolved, that this Board publicly recognizes Mr.
Falconer and extends on behalf of its members and the citizens of Chesterfield
County their appreciation for his many years of service to the County.
And, Be It Further Resolved, that a copy of this Resolution be presented to
Mr. Falconer and that this Resolution be permanently recorded among the papers
of this Board of Supervisors of Chesterfield County, Virginia.
A plaque will be presented to Mr. Falconer from the Board at the open
house to be held in his honor on December 30th between 3:00 and 4: 0 p.m.
PREPARED
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ATTACHMENTS: YES 0
NO~
SIGNATURE:
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COUNTY ADMINISTRATOR
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CHESTERFIELD COUNTY
BOARD OF SUPERVl SORS
AGENDA
MEET ING DATE: December 8, 1982
3.C.
ITEM NUMBER:
SUBJECT: Resolution Recognizing Robe~t A. Painter Upon His Retirement
COUNTY ADMINISTRATOR'S COMMENTS:
?~~~
SUMMARY OF INFORMATION:
Whereas, Robert A. Painter will retire from the position of Utilities Director
effective January 1, 1983; and
Whereas, Mr. Painter ~rovided over 26 years of quality service to th~ citizens
of Chesterfield; and
Whereas, Mr. Painter has directed the planning and installation of the Countyls
water and sewer system during a period of unprecedented growth; and
Whereas, Chesterfield County and the Board of Supervisors will sorely miss Mr.
Painter's insight, direction and leadership.
Now, Therefore, Be It Resolved, that this Board publicly recognizes Mr. Painter
and extends on behalf of its members and the citizens of Chesterfield County their
appreciation for his manY years of service to the County.
And, Be It Further Resolved, that a copy of this Resolution be presented to
Mr. Painter and that this Resolution be permanently recorded among the papers of
this Board of Supervisors of Chesterfield County, Virginia.
A plaque will be presented to Mr. Painter from the Board at the dinner
scheduled for December 11, 1982 at Bellwood.
PREPARED @~~
Robert B. Galusha
Personnel Director
ATTACHMENTS: YES 0
NO t:V'
SIGNATURE:
~TY ADMINISTRATDR
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CHESTERFI ELD COUNTY
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BOARD OF SUPE RVISORS
AG E NDA
/ft,V
MEETING DATE:
December 8, 1982
ITEM NUMBER:
4.
SUBJECT:
Chesterfield County History Book
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Staff has been approached by representatives of the County Museum Committee
requesting County participation in the writing of a County history book.
The proposal is for Mr. Richard 1. Jones to be commissioned to write a
history of Chesterfield County with index containing not less than 175,000
words. The total cost of said history book is $50,000, with payments based
on completion scheduled over a period of one and one-half years. The
Museum Committee has indicated that the requested funds can be repaid from
the sale of the book.
Should the Board be interested in approving this request, there are two
(2) options:
1. Contract directly with Hr. Richard 1. Jones for the effort;
2. Donate the requested funds to the Museum Committee and have them contract
with Mr. Richard L. Jones to write a County history book.
Staff recommends, should the Board see fit to approve this project, that option
2 be selected. Staff feels that since this is a Museum Committee request, that
they should manage the project with no County involvement.
As the Board is aware, we are completing an architectural history of the County,
written by Mr. Jeffrey O'Dell, estimated for printing in February 1983. That
effort, which deals primarily with structures and sites, has been underway
for many years and will he m3rketed by the County's Heritage Commission. This
proposal is not a duplication of the existing effort as the focus is on different
(Continued next page) ~'
ATTACHMENTS: YES 0 NO U
SIGNATURE: ~
COUNTY ADMINISTRATOR
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Agenda Item - County History Book
Page Two
aspects of the history of the County.
Representatives of the Museum Committee will appear before the Board to
present their request.
PREPARED BY:
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Director
Community Development
BUDGET & ACCOUNTING COMMENTS:
If the Board of Supervisors approves this request, an appropriation should
be made from the Contingency Account to 1:he Museum Committee Donation Account.
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Lane B. Ramsey, irector
Budget & Accounting Department
THIS AGREEMf!.~N'I', Made thi s _____,____ day of June, 1982, by
and between COUNTY OF CHESTERFIEID, VIRGJNIA, Acting herein by its duly
authorized agents, namely, RICHARD L. t.{E;DRICK, County Admini.strator, and
JOSEPH C. HILLIER, party of the first part, and RICHARD L. ,JONES, Author,
part,y of the second part,
[;vHEm;AS, The Board of Supervisors has authorized or commissioned
a book to be written on the history of Chesterfield County, Virginia, and
Richard L. Jones, Author, has agreed to Write said History for the con-
sideration of $50,000.00.
NOW, THEREFORE, THIS AGHEEMENT WITNESSETH:
1. That Richard L. Jones agr.ee:3 to {lrite a History of Chesterfield
County, Virginia, 'NUh index, the same to contain not less the 175,000 words,
and which said H.istory shan be suitable for printing.
2. All propert,y rights in the manuscript and book are to belong
to the County of Chesterfield, Virginj a,
3. Time of completion - The manuscript, ',1Iit 11 index, shall be
completed ,July 31, 1984j provided, however, that an extension may be granted
mutual agreement.
4. Payment by the County of Chesterfield shall be as follo{ls:
A) 1/3 ~lhen manuscript covering the period up to 1865
has been completed and delivered to Joseph C. Hillier,
Chairman of the Chesterfield County Museurrl Committee,
or his successor, or Hichard Hedrick.
B) 1/3 when the balance of the book manuscript has been
completed and delivered to Joseph C. Hillier, Chair-
man of the Chesterfield County Museum Committe, or
his successor, or Hi chOlrd Hedrick.
C) 1/6 when the index has been completed and delivered
to Joseph C. Hillier, Chairman of the Chesterfield
County l'luseum Committee, or his successor, or Richard
Hedri ck.
) ",hen t,,!(; nLe!':: i been cor-
rected and index made to c~c}nform to galle,y proofs for
printing.
5. Author shall suggest photos and maps for the book, but Chester-
field County Museum Committee shalJ have final approval as to the deletion
or additi.on of photos and the drafting of cartions for same.
.....
6. Chesterfield Count,\, Muse:lm Committee may make deletions and/or
additions to the manuscript on a topi c by topi c basis.
7. Author agrees to pay all expenses in connection ,vith the pre-
paration of manuscript. The County of Chesterfi eId will pay only the costs
of printing the book when and if the scdd book is printed, which decision shall
be made solely by the County of Chesterfield.
8. :'-fanuscript shall be submitted on typewritten pages with two
copi es.
'.vITNE~SS the following signatures and seals:
COUNTY OF CHESTERFIELD, VIRGINIA
8;y':
Ri chard L.
!-fedrick, County Administrato
J~;~phC-:r1i IIi er
Rich;rd L. Jones, Author
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CHESTERFI ELD COUNTY
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BOARD OF SUPERVI SORS
AGENDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
5.
SUBJECT: Presentation of 1981-82 Audit
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The staff has reviewed the 1981-82 audit report with the
Audit Committee and will make a brief presentation to the
Board of Supervisors at this Board meeting.
PREPARED BY~ .
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Lane B. Ramsey, Dire
Budget & Accounting
ATTACHMENTS: YES 0
NO ~
SIGNATURE:
~';"'~DMI NISTRATOR
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
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MEETING DATE:
December 8, 1982
ITEM NUMBER:
h
SUBJECT:
State Health Department Sewage Regulations
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Board of Supervisors of Prince George County has requested that
the Chesterfield County Board of Supervisors adopt the following
resolution relating to regulations recently adopted by the State
Health Department relating to sewage handling and disposal:
WHEREAS the proposed sewage handling and disposal regulations took
effect on November 1, 1982, by authority of the State of Virginia
Commission on Health; and
WHEREAS the proposed regulations will drastically change the well
boring methods allowed in Virginia; and
WHEREAS the proposed regulations outline several questionable practices
in the development of wells that can drastically change the well boring
industry in our area; and
WHEREAS well borers throughout the area are unanimously opposed to
the new regulations based on the opinion that specifications required
by these regulations are unrealistic and unattainable; and
WHEREAS the health and safety of County residents will not necessarily
be improved or advanced by the proposed regulations; and
PREPARED Bya?i\7J~
ATTACHMENTS: YES 1m
NO cr
SIGNATURE:
~TY ADMINISTRATOR
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State ITealth Department
December 8, 1982
Page 2
ewage Regulations
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WHEREAS it is evident that the proposed regulations will
drastically increase the cost of wells and installation
of individual sanitary septic systems in our area; and
WHEREAS added administrative burdens required by these
regulations will overtax local health departments, thereby
reducing their effectiveness and availability for field
inspections; and
WHEREAS institution of these new regulations in a
depressed economic climate will further hinder the depressed
state of housing construction and move home ownership out of
the reach of many young people currently struggling to buy
their first home;
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors
of the County of Chesterfield this 24th day of November, 1982,
that it requests that the General Assembly take action during
its 1983 Session to revise the sewage handling and disposal
regulations that are effective November 1, 1982; and
BE IT FURTHER RESOLVED that these proposed regulations be
examined by the General Assembly to determine their practicality,
effectiveness, impact on local health agencies and the financial
effect that these regulations will have on landowners and the
local governments that must fund health department operations.
A delegation of well builders will be present to discuss this
matter with the Board.
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BOARD OF SUPERVISORS
E. MERLIN O'NEILL,CHAIRMAN
MATOACA DISTRICT
JOAN GIRONE,VICE CHAIRMAN
MIDLOTHIAN DISTRICT
C.L. BOOKMAN
CLOVER HILL DISTRICT
HARRY G. DANIEL
DALE DISTRICT
R. GARLAND DODD
BERMUDA DISTRICT
C H EST E R FIE L D CO U N TY
CHESTERFIELD I VIRGINIA 23832
TO
The Honorable Members of the Board of Supervisors
Robert L. Masden, Director of Human Services KLn\
December 8, 1982
FROM
DATE
SUBJECT:
Water and Sewage Regulations
The attached resolution was recently adopted by the Prince George
County Board of Supervisors. They have asked that you also
adopt the same resolution.
On October 28, 1982, I attended a meeting called by well drillers
from Chesterfield and surrounding counties with representatives
of the State Health Department. The principal questions raised
by the well drillers were:
1. Lack of communication on regulation developments.
2. Too much complicated paperwork.
3. Twenty foot grouting requirement around shallow (bored) wells
which eliminates very shallow wells and increases costs.
The Health Department responded quite positively to each of the
above issues.
1. Communications - The Department explained the lengthly process
including 16 public hearings by the Department and 8 public
hearings by joint legislative committees. The Department
insisted they were in constant communication with the well
driller's professional association.
2. Too much paperwork - The Department insisted that the
paperwork load is principally upon the local Health Departments
and not the well drillers or the public. New requirements are
designated to provide complete documentation for appeal
procedures by unsatisfied applicants.
3. Grouting to a depth of 20 feet around shallow wells is
designed to prevent opening of very shallow wells (within
20 feet of the surface). Research conducted by VPI has in-
dicated that water within that distance of the surface has a
high potential for contamination by pesticides, septic systems
and other ground contaminants.
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The Honorable Members the Board of Supervisors
November 24, 1982
Page 2
I believe the procedures used to develop the regulations and the
regulations are basically very sound. Extremely shallow wells
improperly grouted can be dangerous to the public health. The
engineers from the State Health Department demonstrated several
relatively inexpensive alternatives for grouting to a depth of
20 feet. Although the drillers contended that it would
increase costs, I do not think it will be substantial.
I would suggest writing Prince George a letter and advising
that we have the matter under consideration. Inasmuch as the
regulations become effective December 1, 1982, this may be an
exercise in futility. Finally, the regulations provide
flexibility and discretion on the part of our local health
department to deal with each case to avoid absurd results, i.e.
to allow less grouting where it is reasonably safe from ground
contamination.
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732.2747
1607A EAST WASHINGTON S TH'OET
PETERSBURG. VIRGINIA 2~'<'?
NOl'embe/l. 17, 1982
To The Bo~d of 5upe~v;~o~~ of Dinwid~e Count~
The /lome BuLl.de/Z-o A.-1-ooci..ation of 50uthAide Vi~~nia by action of it.-1 Bow,
of Di~ec;tolt.~, at the iVovembe~ 16th meeting, ~e~pectf.uLl.lj ~eqp.(!.-1t I:.ha.t I:.h.'
Boa~d of. 5upe/l.l/i-oo~.-j mak.e an~ eff-olt..:t i.:t deem p~ud,'rd to have .:the New Sew.
lIand.l..inf} and Di.-1po.-1eU 'P.er;uJ.ation.-1 It. (J.-1ci..nded, deJ..a!J.ed, Olt. mocb../'.if;ld.
The addi..tiona-l. CO.-1;t of $700.00 ;to $2,000.00 w.L,.U add bUAden-o .:to p~o/Jpeci:): V(J
home bUlje~;j Olt. home OllJne~.-1 who mail need a n(?w .-1!J.AA (/m, at a .:t..i..me of. econom,j
C/U/JA.A.
The J.ime con-oumed in th(, /.-i.eJ.d and of.l'.ice b~t addi.tionaJ.. pape~ WOIt.k. wiJ..J..
CQIM(' ,conflMion and deJ..a!J. .i.n i~t).1ing. and occupancy. of. IWlMe a~ much a.-1
30 da~ o~ J..onr;elt..
7lte home buUdi.nr; indu1J./U,i hQ~ -ouffe~ed t~emendoU1 IWAd.-1lu:p/J fo~ ~eve~a-I.
y.~a.1.,~ and the/Je ~e9u/.a..tA:on/) wU.J.. adve/l.,-jeJ.!/ ~J/.ec.t OLl.7 indU1.t~y.
'loUI( con.-1ide~ation wi-l.J.. be app~eci.ated
D(J>j,( IZ efJ.a/ld/J ,
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Itomr; i'ui-l.de~.-1 A.-1.-1oci..ation
of. 5,/u.{MA..de Vi~9inia
AN INFORMED BUILDER... IS A 'ETTE~ 'UtlDEIt
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Pitth1illbit,l1ir{\inia 23841
BOARD 01" SUPERVISORe
o. e. BENNE:TT. JIl.
A. 8. CLAY
.... I. HARGRAVE. JII.
G. E. ROllUnf>OI'l. J"
CUAUU,fAH
STIVE WFIlf'R
vlcr.Cti"'IF:M"'"
W. C. KNOlT
C.ou"TY AOW.Ntl tUATO"
November '19, 1982
The Honorable Charles S. Robb
Governor
Commonwealth of Virginia
Richmond, Virginia 23219
Dear Governor Robb:
Attached is a resolution adopted by the Board
of Supervisors at its regular meeting on November
17, 1982 stating its position on the sewage handling
and disposal regulations issued by the Virginia Oe-.
partment of Health, effective November 1, 1982.
The members of the Board of Supervisors have
met on several occasions with the well diggers, in-
stallers of septic tanks, and r~presentatives of
the local and state health departments. The position
expressed in the resolution was taken only after a
thorough understanding of the problems. Actual cases
clearly reveal the severity of the problems.
Immediate action is needed to relieve the unneces-
sary financial burden that these regulations will bring
to bear upori the citizens of Virginia. Your favorable
consideration is urgently requested and will be greatly
appreciated. If additional information is needed, I
will .be most happy to comply with your request.
W.C. Knott
County Administrator
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Attachment
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The
The
The
The
Mr.
Mr.
Mr.
~~.
vMr.
f-1r.
,.-.,
Honorable Richard J. Holland
Honorable Eva F. Scott
Honorable R. Beasley Jones
Honorable Lewis W. Parker, Jr.
James B. Kenley, M.D., Commissioner
Robert B. Stroube, M.D., Ass't. Commissioner
J.R. Tietjen, M.D., Health Director
Michael J. Bogese, Jr., Homebuilders Assoc.
Allan Mitchell
Ted Baxter
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,Din\l1iilbir, tlirginill 23841
BOARD OF SUPERVISORS
G. S. BENNETr. JR.
A. S. CLAY
M. I. HARGRAVE. JR.
G. E. F~OHFRrSON.JA
CUAIR...",..
Sl J:Vf: wr';;~ ft
VIC I(.(~HAIH"'A"
W. C. KNOl.,.
COUNTY AO"'NIS"RATOR
VIRGINIA: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS HELD
IN THE BOARD MEETING ROOM OF THE ADMINISTRATION BUILDING,
DINWIDDIE, VIRGINIA ON THE 17TH DAY OF NOVEMBER~ 1982
AT 8:00 P.M.
PRESENT: ALL MEMBERS
IN RE: SEWAGE HANDLING AND DISPOSAL REGULATIONS
Upon motion of Mr. Weber, seconded by Mr. Clay~ Mr.
Weber, Mr. Clay, Mr. Hargrave, Mr. Bennett~ Mr. Robertson voting
"aye", the following resolution was adopted:
WHEREAS, the Board of Supervisors has received many
complaints concerning the sewage handling and disposal regulations
effective November 1, 1982, issued by the Department of Health;
and
WHEREAS, because these complaints were many and varied,
the Board of Supervisors held a meeting on October 26, 1982, where
the well diggers and septic system installers presented their pro-
blems and stated their complaints, and where representatives of
the Department of Health responded; and
WHEREAS, during this meeting~ it was quite evident
that these regulations needed further study; that although designed
to further protect the health and safety of the consumer, it was
forcing a tremendous increase in the cost of a well and a septic system;
and some of these specifications required are unrealistic and
unattainable; and
WHEREAS, as a result of this meeting, the State Board
of Health has issued official interpretations that address many
of the problems and complaints about these regulations; ~nd
WHEREAS, the Board of Supervisors appreciate~ this
effort by the State Board of Health and has the feeling that even-
tually these problems and complaints could be rectified; and
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<f.>.'\'\\\ty of Dittwibbit
~IHEREAS, after further discussions vlith the well diqqers
and septic system installers, the Board of Supervisors is of the
opinion because of the tremendous increase in cost to the consum~r
and the increase in the investment of the provider, immediate action
should be taken to suspend the implementation of these regulations;
NOW THEREFORE BE IT RESOLVED by the Board of Supervisors
of Dinwiddie County, Virginia, that the Governor of the Commonwe,lllh
of Virginia is hereby requested to immediately suspend the imple-
mentation of the sewage handling and disposal regulations pendinq
further review; and
BE IT FURTHER RESOLVED by the Board of Supervisors of
Dinwiddie County, Virginia that during this period, the State Board
of Health is hereby requested to modify and/or eliminate those
provisions that have provided questionable results.
])RA~I
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COUNTY OF PRINCE GEORGE
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November 11, 1982
BO"RO OF SVPERV'$ORS
S""'UEI. L. BLAND
E. W. BURROW
H..".... G. KING
HEN.... D. P,,".""EIl. JII.
H, W. W.LU....$. JII.
'1''-t~'" It/'
OFFICE 01" THI!
COVN7Y AD.UNISTRATOIl
Mr. W. C. Knott
County Administrator
P.O. Drawer 70
Dinwiddie, 'v. 23841
. . .
-De.ar
During its regular meeti~g on November 9th, our Board
-'('If Supervisors adopted a resolution requesting that the 1983
~. Sessi~n of. th~ G~neral Assembl~ re~iewthe Sevage Handling
and Disposal Regulations that became effective November 1st.
'Our Boardwa~ concerned about the'added administrative
duties that would be. placed on local Health D~partments, the
additional cos~ for wells and septic systems that the new
regulations would necessitate and the impracticality of
several of. toe design requirements specified in the new
regulations.
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The State He.alth Department made little attempt to
involve loc~1 ~fficials in the development of these regula-
tions; and, in fact, instructed loca~ Health Officials in
our area not to discuss the proposed regulations ~ntil they
were adopted. It. appears that these regulations were never
tho~oughly reviewed by the General Assembly pr~or to approval
by the State Health Commission. As you know, the Virginia
As~ociation ot Counties, during its annual meeting on
. November 7th,' 8th and 9th adopted a Legislative Resolution
urging the 1983 General Assembly to thoroughly review.thes~
'new Sewage Handling and Disposal Regulations and make any
revisions ~hat are deemed appropriate. Our Board of Super-
'uisor's is requesting that your Board consider .adopting a
similar resolution that will request your State Legislators.
to support a thorough review by the General Assembly and
make all changes that are necessary. Working together, we
can hopefully see those changes that are ~ritical to an
effective administration of healtb laws in tbe State of
Virginia.
(!~
John G. ines, Jr.
County Administrator
JGK: sj 5
cc: R-82-166
P. o. BOX 158, PRINCE GEORGE, VIRGINIA 23875 I AREA CODE 804732-8818
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Board
Cl)unty
pr ine e
of Supervisors
of Prince George
Ceorge, Viq::inia
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Resoluti,on
At a regular meeting of the Board of Supervisors
of the County of Prince George'held in. the General
District Courtrpom ~f the County of Prince George on
the 9th -day of Novenbcr, 1982:
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Present:.,' .'
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Vote: '
H~ w. Williams~' Jr.~ Chairman
Harry'G~ King, Vice Chairman
Samuel L. Bland
E. W. Burrow,
Henry D:-' ~a.r~er~ Jr.
.Yea
Yea
Yea
.Yea
Yea
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.. ,On '.motion of ,:Hr.' Parker, which carried' unanimously,'
. .
the following-resolution was adopted:
- ... ..
. , -
-WHE~EAS the Prince George B,oard of Supervisors was. .,.;;. :.-.
not awa~e of'ihe.~rop~s~d changes and. additions to the, . . \
sewage handling and disposal regulations until'meeting
with County~eal.th offici:als on October 12, ,1982; B:nd .'
.~aEREASthe proposed sewage handling and disposal,
regulations took effect on November 1, 1982 by authority
of the. Sta te 'ot Virginia Commission on Health;,- and
. WHEREAs ~he proposed 'regulatio~s ~ill drastically'.
change the well.~oripg ~e~hods' allowed in Virginia; an~
. .. . . ... ..
, .
WHEREAS tue proposed t"e~ul.at:!.ons out:line several .
questionable practices in the development. of wells'that
can drastically chang~.the well boring industry. ~n our
area; and .
WHEREAS well borers throughout the area are
unanimously opposed to the new regulations ,based on the
opinion that specifications required by these regulations
are unrealistic and unattainable; and
.",
WH~REAS the health and safety of County residents
! will not necessarily be improved or advan~ed by the
II proposed regulations; and
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I llHEREAS-t ~s evide~t that the prot "sed ,regulations
will drastically increase the cost of wells and insta1la-
,\j', ti~n of individual sanitary septic systems io our are~;
and
!
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YHEREAS added admini~trative bQrde~s requ!r~d'by
theie re.~lationi ~ill o~ertai localheal~h ~epartmerit~,
thereby, reducing their effectiveri~ss and ,availability'
"for field" inspection.s; and .. ..---
WHEREAS,institution of these'new regulations ~n a
depressed economic 'climat'e will furth'e'r-'hinder 'the' .':. .-
depressed st,te ,~f housing co~struction'and nov~ ~ome
owners~ip out of the' reach of many young 'pe'ople "cul:"r'ently
s,truggling to buy, their first home;" '
, II,
NOW; THEREFORE. BE IT RESOLVED by the Board of"
Superv~sors of the 'County of Prince ,George th~s' 9th'~~y
~f,Noveuber, 1982 that it reques~s that'the'Geqer~l
As~embly take:,action during it's, -1983 'Session' to revise,
the sewage handling, and disposal regulations 'that ire"
effeciive Nove~ber'l, 1982; and ' ' ,
~
, BE' IT }O.URTHE~. RESOLVED tha,t, these proposed ,r~egu-:-, "
lations ,be examined by the' Ge'ner'al" Assemb-ly"to "deteruline ','.,..
their pr'acticallty",.effectiveness~ 'Impact on lo~al.."'; ',':, "..
health agencies ,and the financial effect tha't these .
regulations will have on landowne~sand the'local~ " ,
governments' ~~at, 'mus't' found health': deparfment regul~ ~ions.
, ,
-
A COl>Y Teste:
".
.Tohn G. K~nes,
County Administrator
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130!\HLJ OF SUPEF~VISOFiS
P. o. IHP~ 1~';J7 ~dj",S; COlJ1T~
TLli.H('~~1 (/\\.'i.\ C()t~t 004' 2M, ',',J \
November 23, 1982
The Honorable Charles S. Robb
Governor
Commonwealth of Virginia
f~ ichrnond, V A :J.3?1 C)
Dca r Governor' Hobb:
'.
Attached is a resolution adopted by the Board of Super-vi-,
SOl'S at its regular meeting on November 18, 1982 stating its
position on the sewage handling and disposal regl1latinll~
issued by the Virginia Department of Health, effective November
1, 1982.
The members of the Board of Supervisors have met with
well diggers, installers of septic tanks, and representatives
of the local and state health departments. The position ex-
pressed in the resolution was taken only after a thorough
understanding of the problems. Actual cases clearly reveal
the severity of the problems.
lmmedia te action is needed to relieve the unnecessary
financial burden that these regulations will bring to bear
upon the citizens of Virginia. Your favorable consideration
is urgently requested and will be greatly appreciated. If
additional information is needed, 1 will be most happy to
comply with your request.
\1111 : Idll
Wllliilln J. lIopkin!.
County Admini sf fit tor
MILTON J, [DWARDS. (Chairman) Henry Dilfricl - J, F. NfWSOME. JR, (Vice,Chairman) Courthouse Oi,'''''
ROBBIE F, OWEN. Wakefield District. GlOIi fR W, PEGRAM. SIony Creek District
Ii t (JOHNNlf I WESTBROOK. Newvlll.. WuvlJrly 01.,,,0 JOHN W, HICKS. Newvllle,Waverly OislO"
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Attachment
CC: Senator Elman T. Gray
Delegate L. Beasley Jones
Mr. Allen Mitchell
Mr. Ted Baxter
Mr. Bob lIines
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li/)ARD" OF: S' 'lJPfi;: t,,"{rl'~~OI?,'-:
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COUNTY OF SU HlGI
RESOLIJ'r 1"\
At a meeting of the Board of
held (It the Courthouse thereof, on thl.'
;:~f{ ',,-"f~; of the C()lJnt)l of ~)llssex
h of November, 1 lJW,I
PHESENT:
VOTE:
M. ]. Edwards
J. F. Newsome, Jr.
R. L. West brook
J. W. lIkks
IL 1: Owen
G. W.! Pegram
Aye
Aye
Aye
^':/,.
Ay"
Aye
ABSENT:
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ON MOT ION OF J. F. NEWSOME, duly seconded by G. \V.
PEGRAM and carried:
WHEREAS the Sussex County Board of Supervisors was no1
aware of the proposed changes and additions to the sewage hand-,
ling and disposal regulations until meeting with County hetillh
officials on October 12, 1982; and
WHEREAS the proposed sewage handling and disposal regula-
tions took effect on November 1, 1982 by authority of the State
of Virginia Commission on Health; and
WHEREAS the proposed regulations will drastically chan,ge
the well boring methods allowed in Virg inia; and
WHEREAS the proposed regulations outline several question-
able practices in the development of wells that can drastically
change the well boring industry in Ollr area; and
WHEREAS well borers throughout the area are unanimously
opposed to the new regulations based on the opinion that speci-
fications required by these regulations are unrealistic and un-
attainable; and
WHEREAS the health and safety of County residents will
not necessarily be improved or advanced by the proposed regu-
lations; and
WHEREAS it is evident that the proposed regulations will
drastically increase the cost of wells and installation of indivi-
dual sanitary septic systems in our area; and
WHEREAS added administraUve burdens required by these
regulations will overtax local health departments, thereby reduc
ing tl1cir effectiveness and ,'l\fCliJilhility tor field inspeClion~',
ilnd
WHEREAS institution of these new regulations in a depressed
economic clima te will further hinder the depressed state of hous-
ing construction and move horne ownership out of the ["e(leh of
many young people currently' struggling to buy their first home;
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BOARD';'OFISlipEHVISOHS
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COUN'rv 0...' QTJQQT;'V Ur)'7)iT!"T',T1f J\
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HESOLUTI [',I
At a meeting of the Board of Supervif:on;
held at the Courthouse thereof, on the J [\1 h dnyof
County of Sussex
November, 1982
PRESENT:
._---_.,~
M. J. Edwards
J. F. Newsome, Jr.
R. 1. Westbrook
J. W. lJicks
R. F. O\....en
G. W." Pegram
VOTE:
Aye
Aye
AV('
Ave
Ave
Aye
ABSENT:
Page 2
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervi-
sors of the County of Sussex this 18th day of November, 1982
that it requests that the General As'sembly take action during
its 1983 Session to revise the sewage handling and disposal
regulations that are effective November 1, 1982; and
BE IT FURTHER RESOLVED that these proposed regulations
be examined by the General Assembly to determine their practi-
cality, effectiveness, impact on local health agencies and the
financial effect that these regula.tions ",ill have on landowners
and the local governments that must fund health department
regulations.
A COpy TESTE:
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s u u r HE f{ N I) I t: D M U NTH 0 r1l. B U II Jl Lf < S 1\ S sue 1/\ I ION
Un Arnefi((, LUl7e,11!Jr/.!(ej, Not{O((l(((f f'; P"'(/I(,(! hfwlvuf Cowltie/.\
Novcmllcr 30, 1982
To: The Board of Supervisors of Nott,oHay County
The Southern Piedmont Home Builders Association by action of
its Board of Directors, respectfully request that the Board
of Supervisors make any effort it deem prudent to have the
New Sewage Handling and Disposal Regulations recinded, delayed,
or modlfi0d.
The additional cost of $700.00 to $2,000.00 will add burdens
to prospective home buyers or home owners who may need a new system,
at a time of economic crisis.
The time consumed in the field and office by additional paper
work will cause, confusion and delay in closing and occupancy of
house as much as 30 days or longer.
The home building industry has suffered tremendous hardships for
several years and these regulations will adversely effect our
industry .
Your consideration will be appreciated.
Best regards,
- 'I,::A'IN.
James L.\j:::Cr:~ppen
President
Southern Piedmont Home Builders Association
JLFs cma
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cc: Dr. Joseph L. Fisher
The Honorable Ralph L. .Axselle. Jr.
I I
Charles S, RObb
Gover:-,Qr
COMMONWEALTH of VIRGINIA
Office of the Governor
Richmond 23219
November 26, 1982
~'rr. W. C. Knott
County Administrator
Dinwiddie, Virginia 23841
!)ear Bill:
Governor Robb has aske:l Ire to thank you for your
letter of November 19 and the copy of a Resolution
adopted by the Dinwiddie County Board of supervisors
regarding the sewage handling and diSfX)sal regulations
by the Departlrent of Health, effective Novel'fU:)er I, 1982.
The Governor is corrrnitted to reducing the regulatory
l::urden that the State imposes on its businesses and in-
dividual citizens. As part of his regulatory refonn
initiative, Governor Robb has directe:l the Health Depart-
ment to review their existing regulations to identify
ways in which they may be simplified or reduced.
The Governor has suggested that I forward your
letter to the Secretary of Human Resources r Dr. Joseph
Fisher, for his attention. l\1any thanks for sharing your
concerns with the Governor.
Sincerely,
(J., J}uJr'
H. Benson Dendy, III
Special Assistant
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OF
SOUTHSIDE
VIRGINIA
I'hon.
132.2]42
1607A EAST WASHING TON STREET
PETERSBURG, VI>."INit. ;;;y', j
NovrmbQ~ 17, 1982
70 : The !1.)Q/ld 01- 5upMvi.-10/l-1 of Di.nw,iddi" CO/P1.t1j
7h~ Home nui~de/l/j A/j/jociati.on of 50uth4i.de Vi/lgini.a b~ acti.on of it-1 nU~1d
O/. Dillectoll-1, at the NOllf.mbell 16th meet~n9, IlCMped/.uUy. lleque-1.t. thaI. the
l30Md O/. SUpell.vi.-101l-1 mak.e any. eff.oll.t.i...t deem fJ/ludent to have the New Sewa:)()
~an~in9 and Di-1po-1al neguiation-1 lle-1cinded, de~a~ed, Oil modif.i.ed.
The awti.onaJ.. C.O;jt of. $700 00 to $2,000.00 will add bU/lden-1 to fJIlo/lfJ(.(liv('
home bUlJell-1 Oil home 0llJ(t(?/l-1 who ma!; need a n('lD ;j!f"tem, at a t.ime of. eCOnO.7ll (
CAi.-1i.;j .
The t.ime con-1wned in. the f.iel..d (lJ'.1d o/./..l..U' b~ addi..J.i..onal.. pape/l wo/lk wi)J..
caLMe conf.LM.i..on and dlll..alj in cl.o/Ji..n.fi. and OCCUPCl/lcy. of. MU/Je a-1 much a..,
)0 da~ 01/. J.onge~.
The home bui..l..di.n9 indLM.t1l1j. ha-1 /Jul-/.e/led ,{/lemendoLM haAdAlU.p-1 fOil /.JeV(llla./.
yeal/.~ and .the-1e lle9u~ati.on~ wil..J. adve/l-1e)y effect OU//. i.ndu..,tll~.
YOU//. con4i.del/.ati.on wi..U be apptl.eciated
Be;j:f. llegO/lM,
~ero.J) q ~/cr
f1i..chae~ J. B0ge.1e, ~Il.
f>1/.(Mi.deni:.
/tome Bu.i.~dM/j. A/j-10ciCl.ti.c:;n
of 50u.t~de Vi.I/.~ni.a
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De/hitlment I)f Ilcalrll
Ric!znu)//(l, Va, ..',C / II
('; ';""\' '>;I\);'~; H
November 17, 1982
Mr. H. C. Knott
County Administrator
Dinwiddie County, Virginia 23841
Dear Mr. Knott:
This is in followup to our appearance before the Dinwiddie County Board of
Supervisors on October 26, 1982 with reference to the '.Sewage Handling Clnd
Disposal Regulations" issued by the State Board of Health. As a consequence
of that meeting the Department has taken several steps:
1.
On October 28, 1982 Mr. Eric Bartsch and staff went to Dinwiddie
to observe the problems involved with well-digging in that area.
believe both my staff and the well-diggers benefitted from the
demonstration.
County
I
2. I have consulted with our Assistant Attorney General about whether
the Board of Health has the power to amend its regulations without
having to go through the rule-making procedure prescribed in the
Administrative Processes Act (APA). The answer was that the
regulations could only be deferred by emergency action of the
Governor. The Board of Health could make changes only by following
the provisions of the APA.
3. I have established a task force to look into the grouting question
and to determine whether the 20 foot requirement is in excess of
necessary standards. They are to confer with knowledgeable wel1-
diggers in this study.
4. The Department has issued additional official interpretations that
answer many of the concerns about these regulations that w~re stated at
the meeting. These are being distributed to all field santtartans so
that interpretations given will be consistent and uniform.
5. The next meeting of the Sewage Handling and Disposal Advisory Group ~~S
been scheduled for 2:00 p.m. on January 5, 1982 in the Main Floor
Auditorium of the James Madison Building, 109 Governor Street, Richmond.
Virginia. Notice of the meeting will be sent to all parties who
wished to be notified and the comments and suggestions of the well-
diggers will be welcomed.
~ - '~"Th.1Jb
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We would like to ,continue to work with local governments and the various
groups affected by these new regulations to make them the best that we can.
While our principal function is always to protect the public health~ we want
to do this in the way that is most effective and cost-beneficial. We do
need and welcome the input of all Virginians.
I will keep you informed as further developments occur.
Sincerely,
c?~Q ~ /J1b ;?}P#
Robert B. Stroube~ M.D.
Assistant Commissioner
Office of Health Protection
and Environmental Management
Attachment
cc: The Honorable Richard J. Holland
The Honorahle Eva F. Scott
The Honorable R. Beasley Jones
The Honorable Lewis W. Parker, Jr.
James B. Kenley, M.D.
John R. Tietjen, M.D.
r"------ ---
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
December 8, 1982
ITEM NUMBER:
7.A.
SUB,IECT_:
Public Hearing to Consider Ordinance Relating to Business
License Taxes fo~ Financial Services Businesses and
Providing for a Penalty
COUNTY ADMINISTRATOR'S COMMENTS:
.- !~cr~
SUMM~RY OF INF~MATlO~: . .. .
Jtl!:.t lllaht ~ wnt en prescntlon on busmess lIcense tax changes reqUlred by
State Law indicated that businesses providing financial services are now required by
the State to be classified within the professional services category. In addition, last
year when Person to Person Financial Services sought a change in their tax rate,
they were informed by the Board that their rate would be substantially reduced when
the County's license tax ordinance was amended to comply with State law in 1982.
Under the existing County Code, financial services are taxed at rates and entry fees
subDtantially in excess of the State ceiling for professional services of .58 per $100 of
gross receipts. For example, under the current ordinance, money lenders similar to
Person to Person would pay a flat fee of $500 plus $1.00 per $100 of gross receipts
for all gross receipts in excess of $30,000.
In addition, savings and loans that now pay $50 a year cannot be taxed by
Iocalities after January 1, 1983.
When the ordinance was submitted to the Board at the last meeting, the section
bringing financial services businesses into compliance with State requirements was
inadvertently left out of the ordinance. The attached ordinance needs to be adoptod
to bring the County business license tax ordinance into compliance with State law.
Adopting the ordinance will substantially reduce the tax rate for all types of financial
services and will result in a loss of revenue of approximately $20,000 annually.
PREPARED BY~ ~ L . (}J..^~ ~
Steven L. ~1icas
County Attorney
ATTACHMEN1"S:
YES L'a
NO 0
SIGNAT URE :
~UN ," ADMINISTRATOR
.~-
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An Ordinance to Amend Chapter 12 of the Code
of the County of Chesterfield, 1978, As Amended,
By Amending Section 12-49 and By Repealing
Sections 12-110, 12-111, 12-112, 12-113, and 12-114
Relating to Business License Taxes For
Financial Services Businesses and
Providing For a Penalty
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
1. That Section 12-49 of the Code of the County of
Chesterfield, 1978, is amended and reenacted as follows:
Sec. 12-49. Enumerated: amount of license tax.
Every person engaged in one or more of the following
businesses or professions and having an office or place of
business in the county shall pay a license tax equal to twenty
dollars for all gross receipts below three thousand four hundred
and fifty dollars and fifty-eight hundreds of one per centum of
the gross receipts above three thousand four hundred and fifty
dollars of the one or more businesses or professions conducted by
him as follows:
The business or profession of:
(a) An accountant, certified public accountant, an
appraiser or evaluator of real estate for others for
compensation, an architect, an assayer, an attorney-at-law, an
auditing company or firm, an auctioneer, a blueprinter, a public
bookkeeper, a buyer of installment receivables, a ceramic
engineer, a chattel mortgage financier, a chemical engineer, a
chemist, a chiropodist, a chiropractor, a civil engineer, a
claims adjuster, a coal mining engineer, a collection agent or
agency, a common crier, a computer adjuster, a computer
programmer, a consulting engineer, a consumer financier, a
contracting engineer, a credit card service, a credit union, a
dentist, a doctor of medicine, a factorer, a financier of
accounts receivable, a furnisher of domestic or clerical help,
labor or employment, a furnisher of plans or specifications for
the erection or improvement of buildings or a person employed in
a consulting capacity in connection with an architect, a credit
bureau, a furnisher of data processing services, an
electrolysist, an electrical engineer, a financial planner,
financial services, a geologist, a heating and ventilating
engineer, a highway engineer, a homeopathist, an industrial
engineer, an industrial loan com~any, an installment financier,
an inventory financier, an interlor decorator, an investment
broker, a labor consultant, a landscape architect, gardener,
arboriculturist, or a pruner of trees or shrubs, a loan or
mortgage broker, a loan or mortgage company, a lumber measurer, a
manufacturer's agent, a mechanical engineer, a merchantile agency
or agent, a merchandise broker, a metallurgist, a mining
engineer, a naturopath, an optometrist, an osteopath, a patent
attorney or patent agent, a photostater, a physician, a
physiotherapist, a professional engineer, a public relations
counselor, a furnisher of publicity service, a radio engineer, a
railway engineer, brokers (including the gross receipts from real
estate agents who are employees) and managers, a recorder of
proceedings in any court, commission or other organization, a
refrigerating engineer, a safety deposit box company, a sales
agent or agency, a sanitary engineer, a security and commodity
broker, a commercial sign painter, a steam power engineer, a
stockbroker, a structural engineer, a surgeon, a surveyor, a
tattoe artist, a tax consultant, a taxidermist, a preparer of tax
returns, a veterinarian, a working capital financier, an
appraiser or evaluator of personal property or damage to same,
commercial art, and sign service and any person rendering a
service for compensation in the form of a a credit agency, an
investment company, a broker or dealer in securities and
commodities or a security or commodity exchange.
,
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(b) Any person engaged in a professional service not
otherwise licensed under this Chapter, so long as the person is
engaged in any occupation or vocation in which a professed
knowledge of some department of science or learning, gained by a
prolonged course of specialized instruction and study is used by
its practical application to the affairs of others, either
advising, guiding, or teaching them, and in serving their
interests or welfare in the practice of an art of science founded
on it.
2. That Sections 12-110, 12-111, 12-112, 12-113 and 12-114
are repealed.
3. That this ordinance shall take effect January 1, 1983.
-
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j~ty: ~
MEMO
CHESTERFIELD COUNTY
CHESTERFIELD 1 VIRGINIA 23832
Richmond News Leader
TO
FROM
DATE
SUBJECT
Chesterfield County Board of Supervisors
November 8, 1982
Meetings, Coming Events
One (1) time, Monday, November 15, 1982
One (1) time, Monday, November 22, 1982
Please confirm by calling the County Administrator's Office
at 748-1211.
~~
County Administrator
jsd
Attachment
,- -
MEMO
CHESTERFIELD COUNTY
CHESTERFIELD. VIRGINIA 23832
TO
Progress Index
FROM
DATE
SUBJECT
Chesterfield County Board of Supervisors
November 8, 1982
Meetings, Coming Events
One (1) time, Monday, November 15, 1982
One (1) time, Monday, November 22, 1982
Please confirm by calling the County Administrator's Office
at 748-1211.
~L?~
County Administrator
jsd
Attachment
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TAKE NOTICE
That the Board of Supervisors of Chesterfield County, Virginia,
at a regular meeting on December 8, 1982, at 10:00 a.m. in the
County Board Room at Chesterfield Courthouse, Chesterfield,
Virginia, will hold a public hearing to consider the following
ordinance:
An Ordinance to Amend Chapter 12 of the Code
of the County of Chesterfield, 1978, as Amended,
by Amending Section 12-49 and by Repealing
Sections 12-110, 12-111, 12-112, 12-113 and 12-114
Relating to Business License Taxes for Financial
Services Businesses and Providing for a Penalty
Copies of the above described ordinance are available in the
County Administrator's Office, Chesterfield County, Virginia, and
may be examined by all interested persons between the hours of
8:30 a.m. and 5:00 p.m., Monday through Friday.
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ICHMOND TIMES.DISPATCH
(MOIl'llI:'liG ANDSII:'liDA1)
THE RICHMOND NEWS LEADER
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RICHMOND NEWSPAPERS. INC.
RICHMOND. V A____N~!.:..E~J_!.2p.2.____
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Co of Chesterfield
Board of Supervisors
Att Nichola! Me1!ler
J
EMITTINe PLEASE REFER TO YOUR CUSTOMER # 220P06
LY RETURN Tins STATEMENT AND REMITI'ANCE WITHIN 10 DAYS
POSTAGE STAMPS NOT ACCEPTABLE AS PAYMENT
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RICHMOND. VA. 23293
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CHESTERFIELD COUNTY
BOARD OF SUPERVI '30RS
AGE NDA
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MEET ING DATE:
November 10, 1982
ITEM NUMBER;
7.B.
SUBJECT:
Public Hearing to Consider Ordinance Establishing Central
?' 'sentee Voter District
COUNTY ADMINISTRATOR'S COMMENTS:
7U!/L~'lI\<~ ~.~
SUMMARY OF INFORMATION:
State law requires that the creation of optional Central Absentee Voter districts
be adopted by ordinance on an annual basis. Since 1976 the Board has annually
adopted the attached ordinance. The annual creation of the Central Absentee Voter
district has been precleared by the Justice Department pursuant to the Voting Rights
Act of 1964.
PREPARED BY;
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ATTACHMENTS: YES'
NO 0
Steven L. Hicas
County Attorney
SIGNATURE:
~ ADMINISTRATOR
-
........
,.-,.....~,
--.....
AN ORDINANCE TO AMEND S 7.1-1 OF THE
CODE OF THE COUNTY OF CHESTERFIELD,
1978, AS AMENDED, RELATING TO ESTAB-
LISHING A CENTRAL ABSENTEE VOTER DISTRICT
BE IT ORDAINED by the Board of Supervisors of the County of
Chesterfield:
(1) That S7.1-1 of the Code of the County of Chesterfield
is amended and reenacted as follows:
Sec. 7.1-1. Central absentee voter district.
There is hereby established a central absentee voter
election district in the conference room of the Circuit Court
Clerk's Office on the first floor of the Chesterfield County
Courthouse Building for the purpose of receiving, counting and
recording all absentee ballots in all elections cast within the
county. Such central absentee voter election district shall
receive, count and record all absentee ballots in accordance with
the requirements of Section 24.1-233.1 of the Code of Virginia
and all other applicable provisions of law. This shall be
d effective February 1, 1983 for a period of twelve months.
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FOR LEGAL
NOTICES
(flq! Jrogress- clnbex
ACCOUNT: Chesterfield County
15 F'RANKLIN STREET
PETERSBURG. VIRGINIA 23B03
Coun~ Administrator's Offioe
Chesterfield, VA 23812
RE:Take Notice l2/08/82
Board of Supervisors
OATES OF' PUBLICATION
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Mont" November 24, Deoember 1,
11
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GRess AMOUNT
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,1982
Cf::RTIFICATf::
I, L.N. Shelley Publisher O~ TIH' PROGRESS.INDEX. A NEWSPAPER PUBLIIIHED IN THE CITY 01
PETEA8BUAO, IN THE STATE OF' VIRGINIA. HEREBY CERTIFY THAT 'tHE NOTICE. A cOP.... OF' WHICH IS ATTACHED TO THE AEVEA8E IIIDE HIENEOf'
WAil PUBLIBHED IN SAID NEWSPAPER ON EACH O~ THE DATES INDICATED IN THE T"SLE ABOYE.
G'VEN UNDER MY HAND THIll
PPC4627
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C"l
RICHMOND NEW SPAPERS. INC.
PUblisher of
THE RICHMOND NE~~l:EA~R
Richmond, V 8..... ........... ......... ..... .......
Legal Notice
This is '0 ""lifv that the att.ched..... ............ .................. ............
"'as published in The Riehmohd News f,eade" a ne",spaper Pub.
lished in the City of Richmond, State of Virginia.
11-24_82
............................. ............................................................................
12-1_82
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
MEETING DATE: nec~mber 8, 1982
ITEM NUMBER:
7.C.
SUfl"'ECT;
Public Hearing to Consider an Ordinance Relating to
Purchasinq
COUNTY ADMINISTRATOR'S COMMENT~:
?~C7~
SUMMARY OF INFORMATION:
In 1982 the General Assembly enacted the Virginia Public Procurement Act,
Chapter 7 of Title II of the Code of Virginia, which affects the procedures whereby
public bodies, including the County, purchase goods and services from
non-governmental sources. Under the Act, local governMents are required to strictly
adhere to the purchasing methods provided in the Act, unless the locality passes an
ordinance, prior to January 1, 1983, lfwhich is based on competitive principles" and is
'I generally applicable to procurement of goods and services" by the locality. In order
to avoid the cumbersome and bureaucratic purchasing system established by the Act,
this office, in conjunction with purchasing and management staff, has drafted a new,
more streamlined purchasing ordinance, which satisfies state code requirements
(unlike the current ordinance), but allows for more flexibility and efficiency. The
major substantive change between the current county purchasing ordinance and the
proposed ordinance is in the area of services purchasing. Professional services
under the proposed ordinance will be purchased through a process of competitive
negotiation; under the current ordinance, no competitive process is required to obtain
these services. The bulk of the other changes from the existing ordinance are minor
changes necessary to satisfy the new state law requirements.
I ATTACHMENTS: YES III
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PREPARED BY:'~ ~n.t)
Steven L. Micas
County Attorney
NO 0
SIGNATURE:
zifK--
OU Y ADMINISTRATOR
-
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AN ORDINANCE TO AMEND THE CODE OF THE
COUNTY OF CHESTERFIELD. 1978. AS AMENDED.
BY REPEALING ARTICLE III OF CHAPTER 2
AND BY ADDING ARTICLE VIII OF CHAPTER 2,
CONT AINING SECTIONS 2-34 THROUGH 2-51
RELATING TO PURCHASING
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Article III. Chapter 2 of the Code of the County of
Chesterfield. 1978. as amended, is repealed.
(2) That the Code of the County of Chesterfield. 1978, as amended.
is amended by adding Article VIII. Chapter 2. containing Sections 2-34
through 2-51 as follows:
CHAPTER 2
ADMINISTRATION
ARTICLE VIII. PURCHASING
Sec. 2.34. Definitions.
Construction. Building, altering. repairing. improving or demolishing any
structure. building or highway and any draining. dredging. excavation.
grading or similar work upon real property.
Department. All county departments. agencies. officers and employees.
including the county school board and the social services board.
Goods. All materials equipment. supplies, commodities. articles. insurance
or things which shall be used by or furnished to any county department.
Non-professional services. Any services not specifically identified as
professional services as that term is defined herein.
Professional services. Work performed by an independent contractor
within the scope of tl\e practice of accounting. architecture. land
1 '
surveying. landscape~.) architecture, law, medicine, psychiatry.
psychology, optometry or professional engineering.
Services. Any work performed by an independent contractor wherein the
work rendered does not consist primarily of acquisition of goods or the
rental of goods.
Sec. 2-35. County administrator designated as purchasing agent;
competitive purchasing.
There is hereby established the title of county purchasing agent. All
goods and services for all county departments shall, unless otherwise
provided in this Article, be made by competitive centralized purchasing by
the county purchasing agent. The county purchasing agent is authorized
to delegate his authority as county purchasing agent under this article.
-
-
Sec. 2-36. Goods and services obtained through county purchasing agent;
charging department.
All departments shall obtain their goods and services from the county
purchasing agent on requisitions prescribed by the county purchasing
agent and the department shall be charged therefore.
Sec. 2-37. Duties of county purchasing agent.
In accordance with this article and subject to the supervision of the
board of supervisors, the county purchasing agent shall:
(a) Purchase or supervise the purchasing of all goods and services
needed by the county or county departments.
(b) Sell, trade or otherwise dispose of surplus goods belonging to
the county.
(c) Draw up and enforce standard specifications which shall apply to
all goods and services purchased for use by the county.
(d) Establish, maintain and supervise programs for specifications
development, contract administration and inspection and acceptance, in
cooperation with county departments using goods and services.
Sec. 2-38. Promulgation of rules and Tegulations.
The county purchasing agent, consistent with the proVlsIons of this
article and subject to the approval of the board of supervisors, is
authorized to adopt, promulgate and from time to time amend rules and
regulations for the following purposes:
(a) Prescribing the manner in which goods shall be purchased.
delivered, stored and distributed.
(b) Prescribing the dates for making requisitions and estimates, the
future period which they are to cover, the form in which they shall be
submitted, the manner of their authentication, and their revision by the
county purchasing agent.
(c) Providing for the transfer to or between county departments of
goods which are surplus with one department but which may be needed by
another or others and for the disposal of by sale of goods which are
obsolete and unusable.
(d) Prescribing the amount of deposit or bond to be submitted with a
bid or contract and the amount of deposit.
(e) Providing for such other matters as may be necessary to give
effect to the foregoing rules and regulations. and the provisions of this
article.
Sec. 2-39. Joint purchasing agreements.
Subject to the approval of the board of supervisors, the 'county
purchasing agent shall have the authority to enter into joint purchasing
agreements with adjoining political subdivisions so long as the board of
supervisors determines that such agreement is in the best interests of the
county. Any such agreement shall only be effective if all the governing
bodies of the parties to such agreement have, by appropriate action,
approved such agreement.
-2-
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Sec. 2-40. Competitive purchasing generally; exceptions.
All county contracts with non-governmental contractors for the
purchase or lease of goods for the purchase of services, or for the sale of
ohsolete or unusable goods, shall be awarded only after competitive sealed
bidding or competitive negotiation as hereinafter provided in this article;
provided, however, competitive sealed biddin g or competitive negotiation
shall not be required:
(a) upon a determination in writing that there is only one source
practicably available for the goods or services to be purchased, and such
writing documents the basis for the dctermination;
(b) upon a determination in writing that an emergency exists and
such writing documents the basis for the emergency and for the selection
of the particular contractor;
(c) if the contract price is not expected to exceed $5,000 and the
county purchasing agent has established alternate purchasing procedures
for such contracts; or
(d) if the contract is for legal services, expert witnesses or other
services associated with litigation, or with regulatory or administrative
proceedings.
(e) in the case of the sale of obsolete or unusable goods, if the
county purchasing agent shall determine, in writing that it is more
advantageous to the county that such goods be sold at public auction, and
the goods are so sold.
Notwithstanding the above, purchases of goods and services shall be
made with such competition as is practicable, in the opinion of the county
purchasing agent.
Sec. 2-41. Competitive purchasing generally; methods of purchasing.
Unless exempted by the provisions of Section 2-40 of this article, all
county contracts with non-governmental contractors for the purchase or
lease of goods, for the purchase of services, or for the sale of obsolete or
unusable goods shall be awarded only after competitive sealed bidding as
hereinafter provided in this article; provided, however, such goods and
services may be purchased or leased by competitive negotiation:
(a) upon a determination by the county purchasing agent in writing
that competitive sealed bidding- is either not practicable or not
advantageous, to the public and the writing documents the basis for such
determination; or
(b) if the contract is for professional services.
Sec. 2-42. Competitive sealed hidding; procedure; award.
For all contracts that are required to be based on competitive sealed
bidding pursuant to the provisions of sections 2-40 and 2-41 of this
article, sealed bids shall be solicited by a written invitation to bid. At
least five days prior to the date set for receipt of bic,ls, public notice of
the invitation to bid shall be inserted at least once in a newspaper of
county-wide circulation. Sealed bids shall also be solicited by sending the
invitation to bid to prospective contractors and by posting the invitation to
bid in a public place. Bids shall be based on specifications, terms, con-
ditions and any statement of requisite qualifications for potential contrac-
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tors, all as contained in the invitation to bid. All contracts shall be
awarded to the lowest responsive and responsible ,bidder" Special qualifi-
cations of potential contractors, life cycle costing,! val-t1e /analysis and any )<1
other criteria such as inspection. testing, quality ,~()rkmanship, delivery I
terms and suitability for a particular purpose may be considered in evalu-
ating bids. Any and all bids may be cancelled or rejected, provided the
reasons for such cancellation or rejection are made part of the contract
file. Any informalities in bids may be waived.
Sec. 2-43. Competitive negotiation; procedure; award.
(a) For all contracts that may be based on competitive negotiation
pursuant to the provisions of section 2-41 of this article, proposals shall
be solicited by a written request for proposal (RFP). The RFP shall
indicate in general terms that which is sought to be procured, specifying
the factors which will be used in evaluating the proposal and containing or
incorporating by reference, applicable contractual terms and conditions,
including but not limited to any unique capabilities or qualifications which
will be required of the contractor. At lease five days prior to the date
set for receipt of proposals, public notice of the RFP shall be inserted at
least once in a newspaper of county-wide circulation. Proposals shall also
be solicited by sending the RFP to prospective contractors and by posting
the RFP in a public place.
(b) Selection shall be made of two or more offerors deemed by the
county purchasing agent to be fully Elualified, responsible and best suited
among those offerors submitting proposals on the basis of the factors
involved in the RFP, including price if so stated in the RFP. The county
purchasing agent, in conjunction with the staff of applicable departments,
may engage in individual discussions with all offerors deemed by the
purchasing agent to be fully qualified, responsive and suitable on the
basis of initial proposals, and may utilize information on the qualifications,
expertise, performance record and competence of such offerors, in making
the initial selection. Negotiations shall then be conducted with each of the
offerors so selected, after which negotiations, the contract shall be
awarded to the offeror which has, in the opinion of the purchasing agent
and of the applicable department, made the best proposal. In awarding
the contract, price shall be considered but need not be the sole
determining factor. Should the purchasing agent determine in writing
that only one offeror is fully qualified, or that one offeror is clearly more
qualified than the others submitting proposals, a contract may be
negotiated and awarded to that offeror.
(c) Any and all proposals may be cancelled or rejected provided the
reasons for such cancellation or rejection shall be made part of the
contract file. Any informalities in proposals may be waived.
(d) Proprietary information obtained from competing offerors shall
not be disclosed to the public or to any offerors.
Sec. 2-44. Approval of contracts as to form; filing.
All contracts shall be approved as to form by the county attorney and
a copy of each long-term contract shall be filed with the county treasurer.
Sec. 2-45. State aid projects.
No contract for the construction of any building or for an addition to
or improvement of an existing building for which state funds of $100,000
or more, either by appropriation, grant-in-aid or loan, are used or arc to
be used for all or part of the cost of construction shall be awarded except
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after competitive sealed bidding. The procedure for the advertising for
bids and awarding of the contract shall confirm to the provisions of
Chapter 7, Title 11 of the Code of Virginia, 1950, as amended. No person
or firm shall be eligible to bid any such contract nor to have the same
awarded to him or it who has been engaged as an architect or engineer for
the same project.
Sec. 2-46. Use of brand names.
Unless otherwise provided in the invitation to bid or request for
proposals, the specification of a certain brand, make or manufacturer does
not restrict bidders to the specific brand, make or manufacturer specified;
it conveys the general style, type, character and quality of the article
desired, and any article which the purchasing agent, in his sole discretion
determines to be the equal of that specified, considering quality,
workmanship, economy of operation and suitability for the purpose
intended, shall be accepted.
Sec. 2-47. Withdrawal of bid for public construction contract due to error.
(a) A bidder for a public construction contract, other than a
contract for construction or maintenance of public highways, may withdraw
his bid from consideration if the price bid was submitted in good faith,
and the mistake was a clerical mistake as opposed to a judgemental
mistake, and was actually due to an unintentional arithmetic error or an
unintentional omission of a quantity of. work, labor or material made directly
in the compilation of a bid, which unintentional arithmetic error or
unintentional omission can be clearly shown by objective evidence drawn
from inspection or original work papers, documents and materials used in
the preparation of the bid sought to be withdrawn.
(b) A bidder shall have no right to withdraw a bid as provided in
subsection (a) above unless he shall give notice in writing to the county
purchasing agent of his claim of right to withdraw his bid within two
business days after the conclusion of the bid opening procedure.
(c) The county purchasing agent shall review the original work
papers, documents and materials used in the preparation of the bid and
shall make a determination, based on the provisions of subsection (a)
above, whether to grant or deny the withdrawal of the bid. If the
county purchasing agent denies the withdrawal of a bid under this section,
he shall notify the bidder in writing of his decision, stating the reasons
therefor.
(d) No bid may be withdrawn under this section, when the result
would be the awarding of the contract on another bid of the same bidder
or of another bidder in which the ownership of the withdrawing bidder is
more than five percent.
(e) If a bid is withdrawn under this section, the lowest remmmng
responsive bid of a responsible bidder shall be deemed to be the low bid.
(f) No bidder who is permitted to withdraw a bid shall, for
compensation, supply any material or labor to or perform any subcontract
or other work agreement for the person or firm to whom the contract is
awarded or otherwise benefit, directly or indirectly, from the performance
of the project for which the withdrawn bid was submitted.
(g) The county purchasing agent is authorized to establish
procedures for the withdrawal of bids for other than construction contracts.
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Sec. 2-48. Employment discrimination by contractor prohibited.
Every contract for goods or services over $10,000 shall include the
following provisions:
1. During the performance of this contract, the contractor agrees
as follows:
A. The contractor will not discriminate against any employee or
applicant for employment because of race, religion, color, sex or national
origin, except where religion, sex or national origin is a bona fide
occupational qualification reasonably necessary to the normal operation of
the contractor. The contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth
the provisions of this nondiscrimination clause.
B. The contractor, in all solicitations or advertisements for
employees placed by or on behalf of the contractor, will state that such
contractor is an equal opportunity employer.
C. Notices, advertisements and solicitations placed in
accordance with federal law, rule or regulation shall be deemed sufficient
for the purpose of meeting the requirements of this section.
2. The contractor shall include the provisions of the foregoing
paragraphs A, Band C in every subcontract or purchase order of over
$10,000, so that the provisions will be binding upon each subcontractor or
vendor.
Sec. 2-49. Certification of appropriation; liability of department head
when article violated.
Except in emergency, no order for delivery on a contract or open
market order for goods or services for any county department shall be
awarded until the chief financial officer shall have certified that the
unencumbered balance in the appropriation concerned, in excess of all
unpaid obligations, is sufficient to defray the cost of such order or
contract. Whenever any department of the county government shall
purchase or contract for any goods or services contrary to the provisions
of this article or the rules and regulations made pursuant to this article,
such order or contract shall be void and of no effect. The head of such
department shall be personally liable for the costs of such order or
contract, and, if already paid for out of county funds, the amount thereof
may be recovered in the name of the county in an appropriate action
instituted therefor.
Sec. 2-50. Effective date and coverage.
The provisions of this article shall become effective on January 1,
1983. The provisions of this article shall not apply to any contract
entered into prior to January 1, 1983, which contracts shall continue to be
governed by the purchasing laws, policies and regulations in effect at the
time such contracts were executed.
Sec. 2-51. Severability.
If any provision of this article or any application thereto to any
person or circumstances is held invalid, such invalidity shall not affect
other provisions or applications of this article which can be given effect
without the invalid provision or application, and to this end the provisions
of this article are declared to be severable.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
December 8 1982
MEETING DATE ~ '
ITEM NUMBER~
8.
SUBJECT:
Resolution approving the Plans of Financing of the Authority
on behalf of Virginia Electric & Power Co.
COUNTY ADMINISTRATOR'S COMMENTS:
.%Y~
SUMMARY OF INFORMATION:
The new tax act passed by Congress this summer requires the Board
of Supervisors to approve bond issues and plans of financing approved
by the Authority.
On November 24th, the Supervisors approved a resolution permitting
the Industrial Development Authority to hold Public Hearings for
Industrial Development Authority applicants. With the approval of
that resolution, VEPCO appeared before the Authority on November 30th
and the Public Hearing was held relating to their Plans of Financing,
which are included in the attachments. The action of the Authority,
the VEPCO summary of projects and Plans for Financing accompany the
resolution which the Supervisors are asked to approve.
The resolution approves the Plans of Financing of the Authority on
behalf of VEPCO and permits the Authority to assist in the financing
of the facilities. The approval of the VEPCO resolution is essential
to meet the issued bond date requirements.
No one appeared to oppose the financing plans at the Public Hearing.
ATTACHMENTS:
YES/
PREPARED BY' LyJ c6~
NO 0
SIGNATURE:
~LJ"'TY ADM I N I STRATOR
)
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HUNTON & WILLIAMS
707 EAST MAl N STREET
p. 0, Box 1535
B B & T BUILDING
P. o. SOX 109
RALEIGH, NORTH CAROLINA 27602
919-626-9371
RICHMOND, VIRGINIA 23212
TELEPHONE 804 - 788 - 8200
1919 PENNSYLVANIA AVENUE, N. W.
P. O. BOX 19230
WASHINGTON, O. C. 20036
202-223-6650
FIRST VIRGINIA SANK TOWER
p, 0, BOX 3669
NORFOLK, VIRGINIA 23514
804-625-5501
December 1, 1982
FILE NO,
DIRECT DIAL NO. 804 788-
8622
BY HAND
Ms. Joan Dolzeal
Deputy Secretary
Board of Supervisors of
Chesterfield County
County Administrator's Office
Chesterfield Courthouse, 5th Floor
Chesterfield, Virginia
Industrial Development Authority
of the County of Chesterfield
Proposed Financing for Vepco
Dear Ms. Dolzeal:
The new tax act passed by the United States Congress
this summer requires that the Board of Supervisors approve
bond issues and plans of financing approved by the Industrial
Development Authority of Chesterfield County for bonds issued
after December 31, 1982. Since the Industrial Development
Authority has already issued bonds which by their terms may
be reissued very early in the month of January, 1983, it is
essential that the approval of the Board for such plans of
financing be in place this month. Accordingly, I enclose
a Resolution of the Board of Supervisors together with a
letter of Bill Seymour, Chairman of the Industrial Development
AuthoritYJ and a Certificate describing the action which has
been taken by the Industrial Development Authority.
I would very much appreciate your placing this matter
on the agenda for the meeting of the Board of Supervisors
to be held on December 8th and distributing this material
to the members of the Board.
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HUNTON & WILLIAMS
Ms. Joan Dolzeal
December 1, 1982
Page Two
Please call me should you have any questions with re-
spect to this matter.
Very truly yours,
Ge~~
218/674
Enclosures
cc: Mr. Linwood Robertson
Charles H. Battle, Jr., Esq.
Ms. Nancy Smith
Harry Frazier, III, Esq.
Jack Spain, Jr., Esq.
....
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RESOLUTION
OF BOARD OF SUPERVISORS
OF CHESTERFIELD COUNTY, VIRGINIA
WHEREAS, the Industrial Development Authority of the
County of Chesterfield (the Authority) has considered the
request of Virginia Electric and Power Company (the Company)
for the approval of certain plans of financing with respect
to air and water pollution control facilities and solid waste
disposal facilities at the Chesterfield Power Station in
Chesterfield County, Virginia, the Bremo Power Station in
Fluvanna County, Virginia, and the Possum Point Power Station
in Prince William County, Virginia (the Facilities), and has
held a public hearing thereon on November 30, 1982.
WHEREAS, Section 103(k) of the Internal Revenue Code
of 1954, as amended, provides that the governmental units
having jurisdiction over the issuer of industrial development
bonds and over the area in which any facility financed with
the proceeds of industrial development bonds is located shall
approve the issuance of such bonds; and
WHEREAS, the Authority issues its bonds on behalf of
Chesterfield County, Virginia (the County), a portion of the
Facilities are to be located in the County and the Board of
Supervisors of the County (the Board) constitutes the elected
legislative body of the County; and
mIEREAS, the Authority recommends that the Board approve
the plans of financing; and
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WHEREAS, a copy of the Authority's resolution approving
the plans of financing, subject to terms to be agreed upon,
and a record of the public hearing has been filed with the
Board;
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTER-
FIELD COUNTY, VIRGINIA:
1. The Board of Supervisors of Chesterfield County,
Virginia, approves the plans of financing of the Industrial
Development Authority of the County of Chesterfield for the
benefit of the Company, to the extent required by Section
l03(k), to permit the Authority to assist in the financing
of the Facilities.
2. The approval of the plans of financing, as required
by Section 103(k), does not constitute an endorsement to a
prospective purchaser of the bonds issued pursuant to such
plans of financing of thp. creditworthiness of the Facilities
or the Company, but, as required by Section 15.1-1380 of the
Code of Virginia of 1950, as amended, the bonds shall provide
that neither the County nor the Authority shall be obligated
to pay the bonds or the interest thereon or other costs inci-
dent thereto except from the revenues and moneys pledged
therefor and neither the faith or credit nor the taxing power
of the Commonwealth, the County or the Authority shall be
pledged thereto.
3. This Resolution shall take effect immediately upon
its adoption.
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November 30, 1982
Board of Supervisors of
Chesterfield County
Chesterfield County Courthouse
Chesterfield, Virginia
Industrial Development Authority
of the County of Chesterfield
Proposed Financing for Vepco
Virginia Electric and Power Company (the Company) has
requested that the Industrial Development Authority of the
County of Chesterfield (the Authority) approve certain plans
of financing with respect to air and water pollution control
facilities and solid waste disposal facilities of the Company
at the Chesterfield Power Station in Chesterfield County,
Virginia, the Bremo Power Station in Fluvanna County, Virginia,
and the Possum Point Power Station in Prince William County,
Virginia.
As set forth in the resolution of the Authority attached
hereto (the Resolution), the Authority has agreed to do so.
The Authority has conducted a public hearing with respect
to the proposed plans of financing and has recommended that
you approve the plans of financing as required by Section 103(k)
of the Internal Revenue Code of 1954, as amended.
'. .
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Attached hereto is (1) a certificate evidencing the
conduct of the public hearing and the action taken by the
Authority and (2) the form of resolution suggested by counsel
to evidence your approval.
Chairman of [T ]
Industrial velopment
Authority the County of
Chesterfield
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CERTIFICATE
The undersigned Secretary of the Industrial Development
Authority of the County of Chesterfield (the Authority), hereby
certifies as follows:
1. A regular meeting of the Authority was duly called
and held on November 30, 1982, at 3:30 o'clock p.m. in the
Board Room of Chesterfield County Airport Terminal Building,
Chesterfield, Virginia, pursuant to proper notice given to each
Director of the Authority prior to such meeting. The meeting
was open to the public. The time of the meeting and the place
in which the meeting was held provided a reasonable opportunity
for persons of differing views to appear and be heard. At such
meeting each Director of the Authority was present or absent
throughout as follows:
PRESENT: Elmer R. Condrey
Curtis C. Duke
J. Edward Ryan
William F. Seymour
James A. Spencer
Thomas Steger
ABSENT: Knox W. Ramsey
2. The Chairman announced the commencement of a public
hearing on the application of Virginia Electric and Power
Company (the Company) and that, pursuant to'a resolution of the
Authority, the Chairman of the Authority caused the publication
of a notice at least 14 days prior to the hearing in a
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newspaper having general circulation in Chesterfield County,
Virginia (the Notice). A copy of the Notice has been filed
with the minutes of the Authority and is attached hereto as
Exhibit A.
3. The following individuals appeared and addressed
the Authority:
o. J. Peterson, III
No one else having appeared to speak on the matter, the
Chairman declared the public hearing closed at 3:50 o'clock p.m.
4. Attached hereto as Exhibits Band C are true, correct
and complete copies of resolutions (the Resolutions) adopted at such
meeting of the Authority by a majority of the Directors present
at such meeting, with the ayes and nays being recorded in the
minutes of such meeting as follows:
DIRECTOR
VOTE
Elmer R. Condrey
Curtis C. Duke
J. Edward Ryan
William F. Seymour
James A. Spencer
Thomas Steger
Yes
Yes
Yes
Yes
Yes
Yes
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The Resolutions constitute all formal action taken by the
--
Authority at such meeting relating to matters referred to in
the Resolutions. The Resolutions have not been repealed, revoked,
rescinded or amended and is in full force and effect on the
date hereof.
-- .........
WITNESS my hand and the seal of the Authority, this
30th day of November, 1982.
O-G-~4-~
Secretary, Industrial D velopment
Authority of the County of
Chesterfield
(SEAL)
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RICHMOND NEWSPAPERS. INC.
Publisher of
THE RICHMOND TIMES-DISPATCH
Richmond. V a.......J.1.':".1~~...............
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Th f" . b" 11-16-82
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NO"i;;y Public GE'RA
State of Virginia. City of Richmond: WINE JOHNSON
My commission expires ) ~~~~~Y.I~Q&..~C!tIS,..8Ec.....................
';';." ". . ""/'"'' TITLE
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E't h. bl I B
, 'a
RESOLUTION OF
INDUSTRIAL DEVELOPMENT AUTHORITY OF
THE COUNTY OF CHESTERFIELD (VIRGINIA)
WHEPEAS, a public hearing has been held by the
Industrial Development Authority of the County of Chesterfield
(Virginia) (the "Authority") for the purpose of considering
the applications of Virginia Electric and Power Company (the
"Company") for the approval of certain plans of financing
with respect to air and water pollution control facilities
and solid waste disposal facilities at the Chesterfield Power
Station in Chesterfield County, Virginia, the Bremo Power
Station in Fluvanna County, Virginia, and the Possum Point
Power Station in Prince William County, Virginia; and
WHEREAS, the Authority has heard and considered
testimony and reviewed all other information submitted with
respect to the aforesaid plans of financing and has deter-
mined that said plans of financing should be approved.
NOW, THEREFORE, BE IT RESOLVED by the Industrial
Development Authority of the County of Chesterfield, as
follows:
1. The plan of financing the costs of acqu1r1ng,
constructing and installing certain pollution control
facilities and solid waste disposal facilities at the
Chesterfield Power Station of the Company in Chesterfield
County and the Bremo Power Station of the Company in Fluvanna
County, which plan of financing is more fully described in
Exhibit "A" attached hereto, is hereby approved.
2. The plan of financing the costs of acqu1r1ng,
constructing and installing certain pollution control
facilities at Unit 6 of the Chesterfield Power Station of
the Company in Chesterfield County and Unit 3 of the Possum
Point Power Station of the Company in Prince William County,
which plan of financing is more fully described in
Exhibit "B" attached hereto, is hereby approved.
3. The Chairman of the Authority is hereby
authorized and directed to (a) notify the Board of Supervisors
of Chesterfield County of the approval by the Authority of
the aforesaid plans of financing, (b) recommend that the
Board of Supervisors of Chesterfield County approve each
of said plans of financing as required by Section l03(k) of
the Internal Revenue Code of 1954, as amended, and (c) provide
the Board of Supervisors of Chesterfield County with evidence
of the conduct of this public hearing and such other documents
and approvals as may be required by said Board in connection
with such approval.
4. This Resolution shall take effect immediately
upon its adoption.
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EXHIBIT IIAII
PLAN OF FINANCING
VIRGINIA ELECTRIC AND POWER COMPANY
CHESTERFIELD POWER STATION ASH DISPOSAL SYSTEM
BREMO POWER STATION ASH DISPOSAL SYSTEM
The plan of financing for the cost of acquiring
and installing the ash disposal system (the "Facilities")
for Virginia Electric and Power Company (the "Company") at
the company's Chesterfield Power Station in Chesterfield
County and the Bremo Power Station in Fluvanna County
is to request the Industrial Development Authority of the
County of Chesterfield (Virginia) (the "Authority") to issue
its pollution control notes in an aggregate principal amount
of not to exceed $65,000,000 in order to provide for short-
term financing of the Facilities. The pollution control
notes will have a term of less than 3 years and will be
issued from time to time to provide for the cost of the
acquisition and installation of the Facilities and for the
refunding of any pollution control notes previously issued
by the Authority to finance the Facilities which have matured;
provided, however, that no pollution control notes will be
issued with a final maturity date later than 3 years after
the initial issuance of pollution control notes by the
Authority.
The plan of financing further contemplates that at
or prior to the end of the three-year period described in
the preceeding paragraph, the Company will request the
Authority to issue its pollution control revenue bonds to
refund the pollution control notes and thereby provide long-
term financing for the Facilities. '
I
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EXHIBIT "B"
PLAN OF FINANCING
VIRGINIA ELECTRIC AND POWER COMPANY
CHESTERFIELD POWER STATION, UNIT SIX
ELECTROSTATIC PRECIPITATOR
POSSUM POINT POWER STATION, UNIT THREE
ELECTROSTATIC PRECIPITATOR
AND RELATED ASH HANDLING FACILITIES
The plan of financing for the cost of acquiring
and installing the electrostatic precipitators and related
ash handling facilities (the "Facilities") for Virginia
Electric and Power Company (the "Company") at the Company's
Chesterfield Power Station, Unit Six and Possum Point Power
Station, Unit Three is to request the Industrial Development
Authority of the County of Chesterfield (Virginia) (the
"Authority") to issue its pollution control notes in an
aggregate principal amount of not to exceed $75,000,000 in
order to provide for short-term financing of the Facilities.
The pollution control notes will have a term of less than 3
years and will be issued from time to time to provide for
the cost of the acquisition and installation of the Facili-
ties and for the refunding of any pollution control notes
previously issued by the Authority to finance the Facilities
which have matured; provided, however, that no pollution
control notes will be issued with a final maturity date
later than 3 years after the initial issuance of pOllution
control notes by the Authority.
The plan of financing further contemplates that at
or prior to the end of the three-year period described in
the preceeding paragraph, the Company will request the
Authority to issue its pollution control revenue bonds to
refund the pollution control notes and thereby provide long-
term financing for the Facilities.
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. Vepco
WHEREAS, a public hearing has been held as required
by Section l03(k) of the Internal Revenue Code of 1954, as
amended;
BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY
OF THE COUNTY OF CHESTERFIELD:
1. The Authority hereby recommends that the Board of
Supervisors of Chesterfield County, Virginia approve the
plan of financing.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEET ING DATE:
December 8, 1982
ITEM NUMBER:
9.
SUBJECT:
Resolution to Authorize County Administrator to execute contingent sales
contract and to set public hearing date for conveyance of parcel in Airport
Industrial Park to W. G. Fields
COUNTY ADMINISTRATOR'S COMMENTS:
~~
SUMMARY OF INFORMATION:
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W. G. Fields has orally agreed to ~urchase ft:'l>,arcE!\, on White ~rk Terrace in
the Airport Industrial Park at the no.r. mal\r. ate of $\ T. >,,5.,~O; 00 per ~e. (See attached
plat) A purchase agreement has been pr~ared an~ the Count ,If Administrator must
be granted authority to execute it Qf1 beha' of the ICounty . losing has been set for
Mid-January in order to allow SU.f. ~ient tim . to advertise f a public hearing. It is
recommended that the Board set /~... e public aring to co ider conveyance of the
parcel at the January 12, 1983 ,mee .ng.
"
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PREPARED BY;
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ATTACHMENTS: YES E1
Steven L. Micas
County Attorney
NO 0
SIGNATURE:
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COUNTY ADMINISTRATOR
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-
-
RESOLUTION
WHEREAS, the Appomattox River Water Authority (the IfAuthority"),
by 3-2 vote of its Board of Directors, passed on July 31, 1982 a
If Supplemental Resolution Authorizing the Issuance of $20,000,000 Water
Reserve Bondslf (the If Supplemental Resolutionlf), authorizing the issuance
of $20,000,000 in Additional Bonds of the Authority for the purpose of
financing
certain
improvements,
betterments,
repairs,
equipment
replacements, extensions and expansions to the Authority's water system
as more fully described in the Supplemental Resolution;
WHEREAS, there is now pending in the Circuit Court of the County
of Chesterfield and action styled Appomattox River Water Authority v.
Taxpayers, et al., (Law No. 3547-82) (the "Litigationlf), regarding, inter
alia, the Additional Bonds and the 1964 "Service Agreements" (as defined
in the Supplemental Resolution) between the Authority and the Cities of
Colonial Heights and Petersburg and Counties of Chesterfield, Dinwiddie
and Prince George (the If Participating Jurisdictions");
WHEREAS, the Authority and all five Participating Jurisdictions are
parties to the Litigation;
WHEREAS, the Authority and Participating Jurisdictions are desirous
of amending the Service Agreements and settling all matters raised in the
Litigation;
WHEREAS, the Authority has by unanimous vote recommended settling
the Litigation as provided for herein.
NOW, THEREFORE, BE IT RESOLVED as follows:
1. The Chairman of the Board of Supervisors is authorized and
directed to execute the If Settlement Agreement" among the Authority and
the Participating Jurisdictions settling the Litigation, in substantially the
form attached hereto as Exhibit 1 and incorporated herein by reference,
conditioned upon approval hy appropriate resolution of the governing body
-.
..4
of each Participating Jurisdiction, and upon execution of such SettleMcnt
Agreement by the duly authorized representative of each Participating
Jurisdiction.
2. The Chairman of the Board of Supervisors is authorized and
directcd to execute the "Amendment to 1964 Service Agreements Between
Appomattox River Water Authority and Participating Jurisdictions" (the
"Amendment"), in substantially the form attached as Exhibit A to the
SettleMent Agreement, conditioned upon approval by appropriate resolution
of the governing body of each Participating Jurisdiction, and upon
execution of such Amendment by the duly authorized representative of
each Participating Jurisdiction.
3. The Supplemental Resolution is amended as follows, conditioned
on the Litigation being dismissed in accordance with the Settlement
Agreement;
(a) All references to the "1982 Series Bonds" shall be to the
"1983 Series Bonds;"
(b) All references to the "1982 Water System Improvements"
shall be to the "First Improvements and Expansion;" and
(c) References to the Service Agreements shall, where
applicable, include a reference to the Amendment to the Service
Agreement, and the Supplemental Resolution shall be interpreted consistent
with the Amendment.
4. As an inducement to the Participating Jurisdictions to enter into
the Settlement Agreement and the Amendment to the Service Agreements,
Chesterfield agrees to begin the process of closing its Falling Creek plant
in an expeditious manner at such time as the Authority certifies that
Chesterfield's needs for water no\'! provided by its Falling Creek plant are
capable of being f'let by the Authority.
-2-
......
.....
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
December 8, 1982
ITEM NUMBER:
10.
SUBJECT:
A pass-thru contract from the Department of Mental Health with Richmond Health
Center, Inc. concerning services to the deaf.
COUNTY ADMINISTRATOR'S COMMENTS:
~~~
SUMMARY OF INFORMATION:
The State Dept. of Mental Health & Mental Retardation has requested that the
Chesterfield Community Services Board accept a grant for the purpose of providing
counseling services to the deaf through a contract with Richmond Health Centers, Inc.
This program would be funded with 100% state dollars.
Through this contract, the Community Services Board Administration would receive
$40,000 in state funds to be provided to Richmond Health Center, Inc. For these funds,
Richmond Health Centers, Inc. would provide counseling services to deaf individuals
from Chesterfield County and the greater Richmond area. Richmond Health Centers, Inc.
is the only program which offers outpatient counseling services to this in need
population. This program is completely supported and endorsed by the Virginia Council
for the Deaf as well as the Governor's office.
The Community Services Board voted at their November 18, 1982 meeting to accept
this grant and seek the Board of Supervisors approval for the acceptance of these funds
for this purpose.
Through this action the Community Services Board and the County will provide
valuable assistance to the State in the delivery of these services.
PREPARED BY/dY :L__
ATTACHMENTS: YES 0
NO gg
SIGNATURE:
Cdi-~~~NISTRATOR
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEET ING DATE:
December 8, 1982
ITEM NUMBER;
11.
SUBJECT: P bl. t' f D 1. t T I. t
u 1ca IOn 0 e 1nquen ax ,IS .
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Annually the Board of Supervisors has the option of publishing the Treasurer's
list of delinquent taxes and levies in a newspaper of general circulation within the
County. Historically, the Board has chosen not to publish such a list and if the
Board chooses to continue the policy of not publishing the list of delinquent
taxpayers, the Board need take no action prior to January 1, 1983; however, if the
Board chooses to advertise the list of delinquent taxpayers, the Board must adopt a
resolution in December authorizing the publication of the list.
PREPARED BY;
ATTACHMENTS; YES 0
NO J
Steven L. Micas
County Attorney
S IGNAT URE : ;iJJff/;;
COUNTY ADMINISTRATOR
-
-
CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGE NDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
12.A.
SUBJECT:
Request for funds for Chesterfield Basketball League program.
COUNTY ADMINISTRATOR'S COMMENTS:
~~~~~~~
J-f~~~~~~,
~~"~~. ~fi<~- ...:.../
~~~~~V .. -~' .::.~~
SUMMARY DF INFORMATION:~ a.-~ ~ ~~
The Chesterfield Youth BasKetball League ~s made a request to Mr. Harry
Daniel, Dale District supervisor, and which has been passed on to the
Parks and Recreation Department, to assist with the implementation of a
new program, Super Seniors, for youth 16 and 17 years of age, and who
are unable to participate on school teams and other basketball programs.
Currently, if these individuals do not participate on Ian organized school
team, there is no basketball program in which they may play. This new
program would start in January and would include teams from the various
athletic associations in the county. These associations include, but
are not limited to, Hening, Falling Creek, Bensley, Beulah, Clover Hill,
Midlothian, Chalkley, Davis, Hopkins and Gordon. The league will oper-
ate under the existing youth league, Chesterfield Youth Basketball League
and will be governed by this organization.
Since this is an extension to an existing program, the Parks and Recrea-
tion Department is not budgeted for this program. As a result, we are
requesting $6,500 to cover department costs for required custodial and
part-time facility supervisors for use of schools. The cost of equipment,
officials, uniforms, etc. will be handled by the individual associations.
If funds are not appropriated, the department will be unable to provide
the facilities for this program. Since this program serves all areas
within the county, it is recommended that the funds be appropriated from
the contingency fund of the board.
PREPARED BY~
.-:;?f" iJ J --
) ':!tV> -:'S-{a</
ATTACHMENTS:
/
YES ~
NO 0
SIGNlrrURE: ~/
COUNTY ADMINISTRATOR
-
-2-
-
Mr. Va~ Pagett, commissioner of the Super Seniors program will be at
the board meeting to answer questions concerning this program.
.-
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
12.B.
SUBJECT: Approval of Funds for Professional Services for Dale Park
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At the November 24, 1982 meeting of the Board of Supervisors, the Parks
and Recreation Department was instructed to prepare necessary planning
and grant documents for the Dale Park. This process will involve the
preparing of plans, drawings, and grant packages for 1) the recreation
access road, and 2) phase I development of the park. Both of these
proposals plus support documents would be submitted, after approval by
the Board of Supervisors, to the Virginia Commission of Outdoor Recrea-
tion while the recreation access road proposal must also be submitted
to the Virginia Highway Department.
Because of the overall complexity of these proposals and the short time
frame to prepare these drawings and documents for formal presentation
in February, the Parks and Recreation Department wishes to utilize a
professional firm to assist with these documents. The department
recommends that Dale District 3C road funds in the amount of $7,000 be
used for this purpose.
Also, the board is requested to grant permission to the County Adminis-
trator to enter into a contract with a professional firm capable of pro-
viding these necessary services.
PREPARED BY~
~'---, I ;;., ~ ~ -/-
/l';:G~~ ~7~S~~
ATTACHMENTS: YES 0
NO rtf/
SIGNATURE: ~
COUNTY ADMINISTRATOR
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
12.C.
SUBJECT:
Request for funds for playground equipment at Bensley Elementary School.
COUNTY ADMINISTRATOR'S COMMENTS:
~'~ ~~ ~ f"'" 'If:-. ~ ~
~ ~ ~ ~'~ ,ff/.. f>"....J~ q'--'~
~ r~~ ~ :M-SfriJ. P
SUMMARY OF INFORMATION:
The Parks and Recreation Department has received a request from the
Bensley Elementary PTA to assist with purchase of playground equipment
for their school. The PTA is supported in this request by the Bensley
Civic Association and the Bensley Athletic Association (see attached
letters) .
The organization(s) have $1,000 to put forth to purchase equipment
similar to that which we have put in at Davis Elementary, Huguenot
Park, Ecoff Park, and Rockwood Park.
The total project cost would be as follows:
Total Request
$ 3,050
1,400
-1,000
$ 3,450
-Equipment (4 pieces including slides, balance beams,
climbing tower, and benches)
-Sand/Border Materials
-Minus donation for PTA
The equipment would be installed by the Parks and Recreation Department
and maintained by the school maintenance staff.
Since there are no park bonds available for this project, it is recommende
that Bermuda District 3<:: road funds be used for .th.. i~S ...roj eK4-ct. This
has been the source of funding "7~J." .:.. /~
for similar sucll proj ects. PREPARED BY; /"_.':/2/.)1: ~
(cont' d. )
ATTACHMENTS: YES rg'
NO 0
SIGNATURE:
Kefi-.
COUNTY ADMIN1STRATOR
;
-
-2-
-
If funds are appropriated, the Parks and Recreation Department wishes
to request that the $1,000 be accepted as a donation and then appropri-
ated into the account set up for this project.
BUDGET & MANAGEMENT COMMENTS:
Bermuda District 3~ road account has a balance of $12,517; therefore, with an
appropriation of $3,450 for playground equipment for Bensley Elementary, the balance
would be reduced to $9,067.
Prepared b){/
Lane B. Ramsey, Dire tor
Budget and Accounting Department
-
-
6139 strathmore Road
Richmond, Va. 2]237
25 October, 1982
Denr Mr. Eester,
I want to thlnk you for meeting with us concerning
the playground equi~'ment the Bensley PTA would like to
install at our school.
As president of Bensley's PTA, I feel the \.<lOoden play-
ground structure~ will be a great benefit to our school.
It will enhance our P. E. programo Although not necessary
" ~
to a well planned program, it will be a nice addition.
This equipment will also be a boost to the renewed civic
interest in the Bensley nrea. Parents T",ill .....rant to bring
their children to our school o.fter school hours. PerLaps
it could also be used for tte Surr:mer Play,;roul1:::l progro.m
.-
at Bensley.
Thank you again for a,ll your help.
Sincer'ely,
, ---
'/ ,j' 'I . ,/j,. ./ (?
. . ..r (-,',>-. ,.) t~ (c/- ,
/lJ.,'(( .
-
-
Bensley Athletic Association, Inc.
2730 Swineford Road
Richmond, Virginia 23237
Phil Hester
Parks & Recreation
P.O. Box 40
Cfiesterfield, Va. 23832
We would kike to express our total support for the
playground equipment, which will be placed at Bensley
Elementary School. This is exc iting news to our
residents and will be looking forward to the use
thereofo
Sincerely,
d.Jclt,tLt.Jjittq:-Ai::t.~,
Harry ~ea~:ouse, President
lrr/hg
.......
__' J (7 ,/'_ /d/i.w(:I)I(~; {c' 1- {i1
;X--- 1'1. r_, - . ~ / )
'-( -.2;-
HARRY G. DANIEL
CHESTERFIELD BOARD OF SUPERVISORS
DALE DISTRICT
4833 Melody Road South
Richmond, Virginia 23234
August 30, 1982
Mr. Phil T. Hester, Director
Parks and Recreation
Chesterfield County
Box 40
Chesterfield, Virginia 23280
Dear Phil:
~
,"
As you know, the PTA at Bensley Elementary School has
requested some general improvements in the recreation
facilities at their location. Attached is a list of items
which they are looking for. Would you see what you can
do to help them out. Carland and I would be extremely
appreciative.
Very truly yours,
/,{ OJL~1
Harry r Daniel
NCD:f
cc: Mrs. Melissa Ball
Mr. Carland Dodd
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
December 8. 1982
SUBJECT: Proposed 1983 Holiday Schedule
COUNTY ADMINISTRATOR'S COMMENTS:
I
~
f~~
SUMMARY OF INFORMATiON:
Holiday
Lee-J ackson Day
Washington's Birthday
Merrorial Day
Independence Day
Labor Day
Columbus Day
Veteran\s Day
Thanksgiving Day
Day After Thanksgiving Day
Day Before Christmas Eve
Day After Christmas Day
Day After New Year's Day
ITEM NUMBER:
13.
Date
January 17, 1983 (Monday)
February 21, 1983 (Monday)
May 30, 1983 (Monday)
July 4, 1983 (Monday)
September 5, 1983 (Monday)
October 10, 1983 Obnday)
November 11, 1983 (Friday)
November 24, 1983 (Thurs~y)/
November 25, 1983 (Frida~ '!
December 23, 1983 (Friday )\._. ,.' ~
December 26, 1983 (Monday) ..J. -
January 2, 1984 (Monday) /
Christmas, 1983 and New Year's Day, 1984 both fall on a Sunday.
ATTACHMENTS: YES 0
NO 1'81
SIGNATURE:
PREPARED BY;~
R. B. Galusha
Personnel Direetor
~UNTY ADMINISTRATOR
;
-.
........
,
CHESTERFIELD COUNTY
BOARD OF SUPE RV I SORS
AGENDA
MEETING DATE:
December 8, 1982
14.A.
ITEM NUMBER:
SUBJECT:
Request for Bingo/Raffle Permits
f
COUNTY ADMINISTRATOR'S COMMENTS:
/
/' i,
/
SUMMARY OF INFORMATION:
This office has reviewed the following applications and has determined that they
meet all statutory requirements:
Organization
Year
1) Chesterfield Chapter of the Association of
Children and Adults with Learning
Disabilities (CACLD)
1982 and 1983
2) Clover Hill High School Keynotes
1983
3) Salem Church Jaycees
1983
4) St. Edward's Council 6546
Knights of Columbus
1983
5)
Forest View Volunteer Rescue Squad '~ J 1983
PREPARED BY: ~l.. ~ ~,.tf2~
ATTACHMENTS: YES 0
NO /
Steven L. Micas
County Attorney
SIGNATURE:
~:INISTRATOR
"."."
.....
Bingo/Raffle Permits
December 8, 1982
Page 2.
6) Virginia Belles Softball Club, Inc.
7) St. Ann's Parish Council
8) Loyal Order of the Moose
Manchester- Richmond Lodge #699
/
-.
1983
1983
1983
orneu..
P""d"'t
J u'''n. M.1on<,
J 'K" ""s.d,.,..
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R'n"~'", ,~""fflI",
E I."... PolllId
~::':':>;::'"' s-".",
T,,.,u,,,,
JrmHi..
111''''_", L..~
I,. Gold,.,"
GownI......., L_II
[I...... Ark....n
(h.....l.al'o..
IIIrw. ..,....
On', of Adull.
1..0,., \. olk
^"k"/'''" Ed"",
Norm. Hol......
.1f1.I,", Lw CIJe,,_..
/..."h. \....
1100' Lilt
Ann fr....h
S~, U. .......", IU.
J.....NolI
N.,,,,,,., ACLD L.._
An.... flrmln.
NtIt_'"""",
S.... HMlin..
,.,.". ....-
Dr. EInnort WfllheIId
AfnUAn orncau
o. roNTAC'B
ARL/SGTON
S.lIy ki.schnllllft
IIRISTOL
Ionni, AtdilO
CA..OL. GALAX
Tony Goodman
CESTRAt. VALLEY
Lois Nschol..,.,
UfESTERflELD
\'.,,-,"I.a '-feDanlt".
EASTERN SHORt:
Annr Mason
GlOl'USTER. MATHEWS
Brmdo Scholr
HENRY
1..1"" L..inclor
LYNCHIIIRG
U.. ........1""1
MARTlNSVILLE
Judy klu..
MONTGOMERY GIUS
I..ow....., a..1ft
NORIHUN VA.
Jamie .upp_n
PATItICK
Coml \,man
PENINSULA
51rp/w1;, Mltaidl
PIEDMONT
Donald KIIWM
PRINCE WIlLIAM
.rbtta o.nirl
.I<.HMOND
E....... Ark....n
ROASOn
unchr.<.,1lft'
'lOl'THEASTERN
J.... Wood
SOL: THSlDl
Eluo.....h SdlOlt
WARREN
Ann Hani_
WllLIAMSIURG
Ch,isti"" r__
WINCHUTER
....... Cry
\' - -
V ~ An Affiliate of the National Association for
~CLO Children II<: Adults with Learning Disabilities.
Viawinia AlIOCialion for
Childrm I: Adul..
With Learninll Di..bilhls
P.O. Boll 1255
Arlington. Virginia 22210
PRESIDENT
Justinr Malonty
3115 N. 17th Str~
Arlington. Virginia 22201
70~/24~.26 ...
CHESTERFIELD ASSOCIATION FOR
CHILDREN & ADULTS WITH
lEARNING DISABILITIES
November 30, 1982
As of November 30, 1982, by Resolution of the
Chesterfield Chapter of the Association of Children
and Adults with Learning Disabilities (CACLD), Drur*
C. Kevit, Secretary, is authorized by the Executive
Board to apply for permits to conduct raffles during
the calendar years of 1982 and 1983. It is under-
stood that the proceeds will be placed in the
general fund to help defray operating expenses,
including the monthly newsletter, membership drives,
and the like. It is also understood that the proceeds
are not and will not directly or indirectly benefit
any member of the OrganlZa~n ~ IJ
. ~ ~l~ ~1i~ent
.
))~t -~
Drury C. Kevit, Secretary
~~rer
If Nontno/it Sero,u OrKanization With Actill/! Local Al/iliates Throughout Virgini.
--
.-.
APPLICATION FOR ^ PERMIT TO CONDUcr BINGO ('":J\MES OR RAFFlES
The undersigned applicant, pursuant to Section 18.2- 340.1, et. seq. of the Code of Virginia,
19S0, as amended, requests the Board of Supe~isors of Chesterfield County to issue a permit to
conduct bingo ganes or raffles during the 10'6vcalendar year.
In sup[x)rt of this application, the applicant offers the follo.ving infonnation under oath:
1. A. Proper n;me of OrgMi7.ation:(Jce~r+.e~~ &Lfi1.sl~:d~~. .'
B. Address of organization's headquarters: 10 ~~;h~"j -t:~, -'t. I ~ 232SS
C. Address INhere all records of receipts and disburserrents are pernanently filed:
Fett- ~1~~1) ~2fo ~3eYheve ~d )CPtesierH-el::1 ) vA-
D. Narre and address of o;.mer of t.he property described in C above:
Be:tt Sdl I-l; '2 '. iUed" e vncy () CP\rJ sb"h"Ck:L, vA-
E. Type of permit pplied for: Bingo' ganes Raffles V .
F. Address or addresses where bingo ganes will be held or raffle drawings conducted:
ll~rid~e/ ::qUo..d'e-, CoVnVYh-')~~ ~tld-cf
NOl'E: 'Ih1s permit is valid only at the above location.
G. Dates or days of week and ti.Ires of day when bingo games or raffles will be held at
above address or addresses: Ja.r"- UCtV0( ZC; /4 f's
I
- 2. A. Date when organization was founded: AGU) ! qloq ) CAC-L-D +-1' h (COr
B. Has your organization been in existence and rret regularly in Ch;lsterfield County for
t\'.D years i.mrediately prior to making this application? Yes v No .
C. Is your organization currently and has ~ organization always been operated in the
past as a nonprofit organization? Yes No .
D. Tax Exempt Status No. (If Applicable) : :2 3-- ( 35 J S 2?]
E. State the specific type and purpose of your organization: TIAL~( ~ d- CAc.LD
I , r.
Cjr\<l\\ be tv PV'UUlcU.. . CUi\. eI'\.\J i tl;1/"\J'Y\t"'" --8\1" lit wh.t(J/l p.MIeA.f.s ~ pl'U1-e&SloVlV-ls.
c~"- l>V'OYL +U3~ th cttl~ttA~fl..t-; LJvCP-hVVttUl~_:J-l\,Lt~ (.A..e.twc, 0{-
cUryl~'\~-s "l'~' l~ ' '-,j; 'l,'he~ .
F. This application is for a new permit (if for renewal
permit, answer G below) .
G. Gross receipts fran all sources related to the operation of bingo g~s or instant
bingo by calendar quarter for the 12 rronth period .innediately prior to the date of
this application:
1st quarter
4th quarter
3: Officers of Orgu~~o~: "
Ucuyresident: ~'" 3~r'"\X)IU\6-.vVLS:. _,
~ President: _PCUJ.-l . W CVr7c>O I 10 ( 3 ~v,>-n Ci Lcu/\C'/ "~VV\C) V.
Secretary:J)'uV~-eV'l't -~ l.) --- [LA ( l \. r ;' (uK;'a~ v4
Treasurer: &ct- ScJ., t eA ~ h . 4-~ 21.0 Ltkd~J~.VV\ef e- lZd! I ~ s-tc..r- +it: !d, Vt.t
4. ~r authorized with the ~rgarllzation to be responsible for conducting and operation of
bingo games or raffles:
Narre:. L^-d.LL Qe~J{\S Address: zq S"I 1)eJ-h~t2JJ M.clt.u~IZs~i:?
Hare Telephone Ntm1ber7<4-\.f -Z-'::l=tcr_. Business Telephone Ntm1ber: 2.:r.L{- 353-'1
5. Do you, each officer, director and member of the organization fully understand each of
the follaving:
A. It is a violation of law to enter into a contract with any person, firm, association,
organ5lo' za ion, partnership or corp:>ration of any classification, whatsoever, for the
purpose of organizing, rranaging or conducting bingo garres or raffles?
Yes. No .
2nd quarter .
3rd quarter
Address:
B. The organization must maintain and file with the County Internal Auditor on or
before N:wernber ~, ccmplete records and disburserrents pertaining to bingo garres and
raffle~-and that such records are subject to audit by the County Internal Auditor?
Yes V No .
-
...--'
C. Any organization fOlmd in violation of Section 18.2- 340.10 of the Code of Virginia
authorizing this fennit is subject to having such permit revoked and any organiza-
tion or person, shareholder, agent, rrember or E!r1ployee of such organization who
violated Section 18.2-340.10 or Article 1.1 of Chall?tftI' 8 of Title 18.2 of the
COOe of Virginia may be guilty of a felony? Yes_~~ No .
6. Has your organization attached to this application each of the following?
A. A copy of the organization's charter, articles ofinoorp:>ration, bylaws, and other
legal documents which describe tpe specific purp;:>~~~s for which the organization is
chartered or organized? Yes V No .
B. A copy of a resolution of the organizati9f1' s board of directors authorizing the under-
signed to apply for this F€rnUt? Yes V No__'
C. A check in the arrount of ,,$25.00 payable to TreasurE::!r, Chesterfield County as an
application fee? Yes V No .
D. Additional pages where necessary to fully ccmplete this application? Yes v/ No_'
7. Have you and each officer of your organization read thE~ attached permit and do you and
each of you agree on behalf of the organization to carply with each of the cx>nditions
therein? Yes v' No '
8. I hereby swear or affinn under the penalties of perjury as set forth in Section 18.1-434
of the Code of Virginia, that all the above questions have been CCIl'pletely answered and
that all the stateHents herein are true to the best of my knowledge, info:rmatian and
beliefs.
SS the following signatures and seals:
. . ~~-~
Slgnature 0 App lcant "Ti tie .
3(Oot~~ ~.
~lJ..1,~) vA-:> 311~
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STA'IE OF VIRGINIA
COUNl'Y OF CHESTERFIEID
I, ~J(l ~.bt~ a Notary Public in and for the County and State afore-
said, do he~by certify that &iLw~ c:. f(,e..v't+ :in his capacity as ~ Vul~
of QAQ. Q 1-.... &. organization and whose nama is signed to the
foregoing appeared before Ire this day and acknowledged, subscribed and swore the sane
before ne in the jurisdiction aforesaid. Given under Ir!y hand this ~daY of
~rsv-.uW-htfU , 19f~ -
~iOO ~~j:q f 1
~~ dJt '-trt h~
Nol:ary Public
.,.......
,-.
APPLICATION FOR ^ PERMIT TO CONDUcr BINGO (':AMES OR RAFFLES
The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of tJhe COde of Virginia,
19S0, as amended, requests the Board of Supervisors of Chesterfield County to issue a permit to
conduct bingo garres or raffles during the itlg3; calendar year.
In sUPFOrt of this application, the applicant offers the follCMing information under oath:
1. A. Proper narre of organization: r.Jte~aHc \d As?O. ~<..i' d-vCV\. ;1,tA_u.lts Vj ..
J'\ ~ t\.Pj VIS I j'f., es
B. Address of organization's headquarters: (0044 J'ou.<,t1.V\3 /~e. I eJ d1V'\'lcV'\d... ) 2..3235.
C. Address where all records of receipts and disburserrents are pernanently filed:
J~At Sthle;jh \ U:-~Z-(o l.led.tje.Me/e. eJ J, O'\esh(~;e Id \ VA
D. Narre and address of CMrler of the property described in C above:
lk-tt SC.AJeA~~l utZJp lAJ~--ve.--~.) GlA..este.fbJe ld l vfl-
E. Type of pennit applied for: Bingo garres Raffles v/ .
F. Address or addresses where bingo garres will be held or raffle drawings conducted:
Wv1d~ .c;ql )(UC' ~V\1.VV\ \:h4. (~JCf
NarE: . s permit is val id only at the alxwe location.
G. Dates or days of week and tiIres of day when bingo games or raffles will be held at
above address or addresses: \,JaY\utLVl4- 26. lCig 3
2. A. Date when organization was founded: frd..,D l;;H:'~) CAcL--O ~,h, lCrt g
B. Has your organization been in existence and met regularly in Chesterfield County for
t1M:l years i.nnEdiately prior to making this application? Yes 1--/ No
C. Is your organization currently and has your organization always been operated in the
past as a nonprofit organization? Yes V No__'
D. Tax Exempt Status No. (If Applicable): :23-- r3CS J52V)
E. State the specific type and purpose of your organization:Tlu... PI.X f/"yse- 0\ CACL-tJ
~ he..- fo fvOlfld..e..-. t'.l.AA- p.A'\.(.J:vov\Wf'--i'-T \AA {)..)~Ch rOAvL-t3 +- pvc(:Cs.s,tOVtt:..{s
{f1-1IL 1A.1[}(Y_ h-~~ *' a..~'tt..vl(J) ~ e.A..)~,cvvvt ,re..rc.J.. (,vet~r: of-
. -!...I :> l) Yt\ k( l \ he s .
F. This application is for a new permit~ or a rene.walpennit L (if for renewal
permit, answer G below).
G. Gross receipts fran all sources related to the operation of bingo garces or instant
bingo by calendar quarter for the 12 rronth period :i.nnediately prior to the date of
this application:
1st quarter 2nd quarter 3rd quarter
4 th quarter
3. Officers of Organization: Address:
L LiLPresident: &~ L,l,l~ ~ I!)'~) II ( Vi ['C'\-'-"1J ia l/l~ I ~(JI'U~..~O.~..IjA_ .
,...president:JOL<el ~[Q,-:o t;013 :JWf>~ ~, ii~"", vA
Secretary: 'Dvz.u:-1 Kf>>,'t" 2- (!LAtMl i-h \ CY.) )AI dLo ~.~ ,vA
Treasurer :Be;tf ~tB\,,~ . 4:-f G(p ~VCcL~l~lfl^et e.. t!rJ ~ (tp/~.\e...r t;-elci \ vA.
4. M3nber authorized with tlie organization to be responsible for conducting and operation of
bingo games or raffles:
Name:_,~tv Qe~ Address: Zq~lDeJ~e.! 'JILtidlo~~lv!P .
Hare Telephone N1.JJTber 7Lf~- 26C1C\_. Business Telephone NLm1I:.:€r: '2;7l..f - 3S31
5. [0 you, each officer, director and rranber of the organization fully illlderstand each of
the follawing:
A. It is a violation of law to enter into a contract with any person, finn, association,
organization, partnership or corp:Jration of any classification, whatsoever, for the
purpose .of organizing, ITBIlaging or conducting bingo garres or raffles'?
Yes~ tb__.
B. The organization must maintain and file with the County Internal Auditor on or
before tbvember 1, ccmplete records and disburserrents pertaining to bingo ganes and
raff],e,g and that such records are subject to audit by the County Internal Auditor?
Yes V No .
-
C. Any organization f;-und in violation of Section 18.2-340.10 of the COde of Virginia
authorizing this pennit is subject to having such permit revoked and any organiza-
tion or person, shareholder, agent, rrernber or anployee of such organization who
violated Section 18.2- 340 .10 or Article 1.1 of Chapt;er 8 of Title 18.2 of the
Code of Virginia may be guilty of a felony? Yes ~~~ No .
6. Has your organization attached to this application each of the following?
A. A copy of the organization's charter, articles of inCXJ.t1X>ration, bylaws, and other
legal dOC\.1Il'6lts which describe tl)e specific purro~~es for which the organization is
chartered or organized? Yes V No .
B. A copy of a resolution of the organizati'?P I s board of directors authorizing the under-
signed to apply for this J:X:!rmit? Yes 1/ No __'
C. A check in the aITOunt of J25. 00 payable to Treasw~ler, Chesterfield Cotmty as an
application fee? Yes \/ No .
D. Additional pages where necessary to fully ccmpletE~ this application? Yes V No_
7. Have you and each officer of your organization read the attached permit and do you and
each of you agr~ behalf of the organization to canply with each of the conditions
therein? Yes No .
8. I hereby swear or affinn under the penalties of perjury as set forth in Section 18.1-434
of the Code of Virginia, that all the al:x:>ve questions have been ccnpletely answered and
that all the staterrents herein are true to the best of my knowledge, information and
beliefs.
Slgna: tre f::Jfrtures - seal:~ WYj _~ U:f)
:nD 2 ll-~ )(u Pi,
~0U,J'f(~ VL4- .)31(':>
\
STA'IE OF VIRGINIA
COONI'Y OF CHESTERFIEID
I, ~~ ()( ~~a N:>tary Public in and for the County and State afore-
said, do hereby =!,1fy that ~W'~ . ~k, m his capacity as ~
of. ~ ~ Q L_ D. . .. organization and whose narre is signed to the f
foregoing appeared before ITE this day and acknowledged I' subscribed and swore the sane
before Ire. .~ 4. the t11 jurisdiction aforesaid. Given under ~ hand this I~y of
~ 0t-.(;~y , 19 ~ ~'
My Carrnission Expires:
cy.J.-'--j 10 I (1 t ~
(~&[A:,~n\ eQ/}~l~
Notary Public
--
-
, I AC I L D An Affiliate of the National Association for
V H Children &, Adults with Learning Disabilities.
OFflCEJtS
P'fJldtn,
JUSlJnr MlI'onty
J.'Jr~ PUJldnrt
AUra<:13 0"""'5
Ruordmg Statl.,.,
Elalnt Pollard
Cor,npondm, St'CTl!"t4ry
Rlla Whilt
Tr~IA'n
Jerrr Hill
In'tT4gnlry L,aiJon
Ira Goldr<v<r
GOllt"rf1mtnl L'dison
E1amt ,\ckman
O'garllull,on
Barbara Frhst
Df!'. of Adults
Larry \'olk
NtlJ.'slfttu Editor
Norma Holm..
.\-fa./anN Lut Chlu,"","
Martha \'a55
Boo. LISt
Ann hl'l1ch
Spend Ed, AdvISOry Bd,
jant NOli
N41.onal ACLD Liauon
Annt Fltming
NlI/loMI Adults
Susm Hallings
Prof, Ammor
Dr, Eltanort W",htad
AFflUATE OFFICEaS
OR CONTACTS
ARL/="IGTON
Sally Kirschnman
BRISTOL
Bonnit Ardllo
CARROL, GALAX
[on. Goodman
CENTRAL VALLEY
Lois Nicholson
CHESTERFIELD
VirgIni.. McDam('ls
EASTERN SHORE
Anne Mason
GLOl:CESTER. MATHEWS
Brl'l1d.o Scholl
HENRY
Larry L..inder
LYNCHBURG
Lila Ro~mhal
MARTlNSVILLE
judy Klu"
MONTGOMERY GILES
La""rtncr Bassel
NOR I HERN VA,
jamlt Ruppmon
PATRICK
Carol \'ernon
PENINSULA
Sltphanit Mauick
PIEDMONT
Donald Kirwan
PRINCE WILLiAM
Rebt1:ca Oanit'l
RICHMOND
[Iaine Ackman
ROANOKE
Candict' Crizer
!iOl'THEASTERN
jant Wood
SOl'THSIDE
Elizabeth Schab
WARREN
Ann Harrison
WILUAMSBURG
Christine Pnnon
WINCHESTER
Robrn Gl")'
Virginia Associalion for
Children Ie Adull.'l
With Learning Disabilities
P.O. Box 1255
Arlington. Virginia 22210
CHESTERFIELD ASSOCIATION FOR
CHILDREN & ADULTS WITH
LEARNING DISABILITIES
PRESIDENT
Justine Maloney
~1I5 N. 17th Street
Arlington. Virginia 22201
70~/24~.2614
affiliate president:
George Williams
10644 Jousting Lane
Richmond, Va. 23235
Phone: 320-4041
By Resolution of the Executive Board of the
Chesterfield Association for Children and Adults lq~3
. ''1 ~~ ...--t.
with Learning Disabilities, Drury C. Kevlt, as \4(v ~-
~
secretary, is authorized to apply for a permit" for
the CACLD to conduct raffles as of the Executive
Board meeting held on
Novembe~, 1982.
. . .'?'
'l?= .i:}! (
e~Williams, President
7;,Q (0)J&rS{)
Paul DelCorso, Vice-President
M:~asurer
~JJJJ A L,~ ~
br:~4revit, Secretary
A Nonprofit Service OrganiUltion With Active Local Affiliates Throughout Virginia
"
-
-
'\
(.
ASSOCIATION FOR CHILDREN WITH LEARNING DISABILITIES
BY-LAWS
ARTICLE I - NAME
The name of this association shall be the C>=st3rfield
Association for Children with Learning Disabilities and may
also be known as ACLD. It is a local affiliate of the
Virginia Association for Children with Learning Disabilities, -
Inc~ (VACLD), a state affiliate of the national Association
for Children with Lea=ning Disabilities (ACLD).
ARTIC~E II- PURPOSE
The purpose of CfttD shall be to provide an environment in
which parents and professionals can work together to advance
the education and general welfare of children and youths with
learning disabilities. "Learning disability shall be defined
asa disorder in one or more of the basic psychological"
processes involved in understanding or using language, -spoken
or written. This disorder may manifest itself in imperfect
ability to listen, think, read, write, spell or do mathe-
matical calculations. Those may include such conditions as
,perceptual handicaps, brain injury, minimal cerebral dysfunction,
'dyslexi,a, and developmental aphasia."
. . . . ARTICLE III - MEMBERSHIP AND DUES
Sec. 1. Any individual who subscribes to the, purpose of
may become a member, subject only to compliance with these
By-laws. Membership in CALD entitles one to membership in
VACLD and ACLD.
..;~c. 2. Only members in good standing of CALD shall be
'eligible to participate in its business meetings - or to serve
in any of its elective or appointive positions.
Sec. 3. A regular member shall be an individual enrolled in
h-C.~LD- on an annual basis as provided for in Section i of this
Artic:.e. Honorary members shall be chosen with the approval
of the Execu ti ve Committee. ' ,
?_~S.!. Annual dues for regular members of CALD shall be
'I\:n d:)llars (:j)lO.OO) per individual or family. Of this amount,
FjvrJ d~llars (;j>5 .CO) shall be remitted to VACLD for membership
in VACLD and ACLD. All annual memberships shall extend to
the following June 30, except that persons joining CALD after
March 31 shall have their memberships extended to June 30 of
the'following year.
. ARTICLE IV - OFFICERS AND ELECTXONS
Sec. 1. The officers of CALD shall be the President, Vice-
President, Secretary and Treasurer.
Sec. 2. Nominations for officers shall be made by a nominating
committee appointed by the Executive Committee. The nominating.
committee shall be composed of five (5) members of the Associa-
tion, two (2) from the membership of the Executive Committee
and three (3) from the.general membership. The nominating
co~ttee shall select one of its members as chairperson.
- 1 -
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1
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I
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Sec. 3. At least one month prior to each annual meeting of
the membership, the nominating committee shall nominate one
eligible person for each elective office. At least two weeks
prior to the annual meeting the nominating committee shall
give written notice to the entire membership of the nominations
for elected officers and shall advise the membership that
nominations can also be made from the floor at the annual
meeting.
Sec. 4. The officers of the Association shall be elected
bY-ballot each year at the annual meeting of members, and
shall not succeed themselves in the same office more than
once consecutively.
ARTICLE V - DUTIES OF OFFICERS
Sec. 1. President. The President shall be the chief executive
'Officer of CALD and exercise general Slpervision over the
work of the Association. He shall also preside at all meetings
of the general membership and of the Executive Committee; .
create ~ h2s committees as the need arises and appoint the
chairperson thereofj.and, shall s~bmit a report of the past
year's activities at the annual meeting of the membership.
?ec. I. Vice-President. The Vice-President shall perform
the duties of the President in his absence or in the event
of his inability to serve. He shall assist the President in
his work as chief executive officer and be chairperson of the
Program Committee.
2.~S.. 1. Seqetary. The Secretary shall keep the minutes of
meetings of the Executive Committee and the general membership;
keep custody of all records of the Association except those
of the Treasurer; and generally perform those duties usually
incumbent upon his office.
Sec. 4. Treasurer. The Treasurer shall receive and payout
aIr moniE!S-of the Association; keep accurate records of all
properties, receipts and expenditures of the Association;
serve as chairperson of the Membership Committee; pay dues to
VACLD on a monthly basis reflecting memberships accumulated
or renawed and generally perform those duties usually incumbent
upon his office. '
Sec. 5. General duties. In addition to those prescribed by
'th"7'~e.-By:-raws , -all' officers shall perform those other duties
assigned from time to time by the Executive Committee.
Officers and committee chairpersons whose duties are not
specifically set forth herein shall perform those duties
assigne~ by the Executive Committee.
ARTICLE VI - MEETINGS
?ec. 1. General membership meetinqs. Regular meetings of the
general membership shall be held during the school year at
such time and places as are designated by the President. '
Special meetings of the general membership may be convened
by the President as the need arises. The annual meeting of
the Association shall be held in A)}:'ilof each year, at such
time and place as may be designated in the notice thereof.
- 2 -
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,J
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~~ 1. Executive Committee meetinqs. Regular meetings of
the Execut~ve Committee shall be held at such places
as are des~gnated by the President. Special meeting,s 'of the
Executive Committee may be convened by the President or upon
resolution of the Committee. '
~. 1. Meetinqs ~ elected officers. The elected officers,
shall hold an organizational meeting within two weeks next
following the annual meeting of members at which the officers
are elected and shall, otherwise meet periodically at the' call
of 'the President. ' . . :
ARTICLE VII ~ EXECUTIVE COMMITTEE
~. 1. The Executive Committee of Ci,L]) shall consist of
. the officers, standing committee chairpersons, chairpersons
of other current committees, and the immediate past President
of' '.', ;,
~. 2.. As the governing board of CAL]) the Executive Com-
mittee shall have the authority to act for the Association
between ~egularly scheduled meetings of the general membership
and shall prepare a report of its activities and program and
, :policy recommendations for consideration by the general
membership. Such reports and recommendations shall be presented
by the President at the regularly scheduled meetings of the
general membership.
Sec. 3. Any member of CAU) may attend Executive Committee
meetings but shall have no vote unless he is a member of that
committee.
ARTICLE VIII - COMMITTEES
~. 1.. The standing committees of CAID shall include the
Program Committee, Finance Committee, Membership.Committee,
Education Committee, and Recreation Committee.
~. 1. Except as otherwise provided, the chairpersons of
standing committees shall be selected by the incoming elected
officers at the first meeting thereof after the annual meeting
of members. Standing committee chairpersons shall serve for
terms of one year, but no more than two consecutive terms in
the same chairpersonship.
~. 1. As necessary, other committees may be established by
the Executive Committee.
~.~. Upon appointment of a committee chairperson, the
elected officers shall advise him respecting the function and
responsibil~ties of the committee.
Sec. 5. Each committee chairperson shall keep a file covering
its activities and correspondence which, upon the expiration
of his term in office, shall be turned over to the newly
appointed committee chairperson.
~.~. Each committee chairperson shall present an annual
report of the past year's activities to the President a month
before the annual membership meeting for the incorporation
into the President's annual report to the general membership.
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ARTICLE IX - FINANCES
~. 1.. The fiscal year of CALD shall begin on July 1 and
end on June 30 of the following year.
~.~. All officers and committee chairpersons shall submit
on or before June 1 ofeach year a proposed budget covering
their estimated operating expenses for the following fiscal
year. These budget estimates shall be taken into consideration.
by the Finance Committee in planning the budget for that
fiscal year.
Sec. 3. No expense may be incurred by an officer or committee
Chairperson of C/::LD without the consent of the Finance
Committee and the approval of the Executive Committee, except
as included in the budget estimate approved by the Executive
Committee for the fiscal year in which the expense is incurred.
ARTICLE X - AMENDMENTS
These By-laws may be amended at any regular meeting by a
two-thirds vote of members present and voting provided written
notice of the proposed amendments shall be given the members
at least two weeks prior to the vote.
ARTICLE XI - DISSOLUTION
In the event of the dissolution of this Association, all
assets remaining after the payment of debts and obligations
shall be distributed to a state or national non-profit organi-
zation or association selected by two-thirds vote of the
Executive Committee.
ARTICLE XII - AREA COVERED
operates as the VACLD state affiliate covering the area of
., !"'
Cheste:.'fLld 'C'Jl.:nt:,"
. '
;i, I
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CHESTERFIELD CHAPTER FOR CHILDREN WITH LEARNING DISABILITIES
Minutes from the Executive Committee Meeting
October 18, 1982
TO: MMES. Dru Kevitt
Bett Schleigh
Linda Reams
Messrs. Ken Barbar
Paul DelCorso
I want to thank each of you for your attendance at the meeting on
Monday Night and wanted to reveiw our discussions:
1. The exact dates were set for meetings for the remainder of
the year which are as follows: October 26, 1982
November 30, 1982
January 25, 1983
February 22, 1983
March 29, 1983
April 26, 1983
May 24, 1983
All of these meetings will be held at the Oxbridge Shopping
Center, Community Room.
2. Program schedule for the 26th of October is "The Emotional
Overlay of Children with Learning Disabilities.!. This program
will be put on by Drs. George Bright and Edward A. Peck.
3. The November 30 meeting will be entitled "Special Education
Services in Chesterfiled County" and will be handled by Dru
Kevitt and any of her Associates that she deems appropriate.
4. The January 25th meeting was scheduled as "Parent Coping"
to be handled by Christie Hardsack and Glen Weiner.
5. Paul DelCorso is to supply us with topics and speakers for
the remaining meetings at our executive committee meeting
scheduled for November 8, 1982.
-1-
Chesterfield Chapt~
Hinutes
October 18, 1982
Page Two
for Children With Learning Disabilities
--
G We also decided to have a raffle with the drawing to be
held January 25, 1983 at a regular meeting. Items to be
obtained, if at all possible, are: Chain Saw, Ceramic
Christmas Tree, Shot Gun and any other items that we may
be able to obtain. Bett Schleigh's husband has already
committed to donating a chain saw and she is to contact the
appropriate persons at Best Products in regards to the
shot gun. Linda Reams will provide us with the Ceramic
Christmas Tree. We are to have 2,000 tickets printed and
pre-numbered and are to be sold at $1.00 each. Linda Reams
will take care of that.
7. Our yard sale is scheduled for November 6, 1982 on Route 60
in the grass area just forward of the Safeway Store at Arch
Road. Rain date will be the j3th. Linda Reams is to take
care of obtaining help and notifyjng the news media.
8. I have called Dr. Sullins and invited him to attend the National
ACLD Convention in Washington to be held February 16 - 19, 1983
and have followed this up with a letter.
9. At the next meeting, October 26, Paul DelCorso is to provide
cokes and sprites, Dru Kevitt is to provide cookies and Linda
Reams is to bring the ice. Each of these people will be
reimbursed by the Treasurer.
I very much appreciate your help and cooperation. I think we
are now getting off to a good start and look forward to a very successful
year for the Chesterfield
Association of Children with Learning
/) (----.);'! /! I! ...
/. .' ""."" (j' ,,' /~/
~~"~ J "'~I !i(!
" 4-/':... .- -,---
Geor~ B. Williams
Pres'ident
CHCLD
Disabili ties.
---+.----.'.'...-,-
~~c- ~
~CA!!--~r
.......,....
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I\PPLICJ\TION FOR ^ PERMIT 'TO CONDUCT BINGO C..AMES OR RAFflES
The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia,
19)0, as anended, requests the Board of Supervisors of Chesterfield County to issue a permit to
conduct bingo garres or raffles during the g;:). --23 calendar year.
In support of this application, the applicant offers the fOllONing information under oath:
Prape r nane of organ i zat ion: GL 0 1-1 FRill 0_ III c;. H 5 c.H 0 0 L /( t:. >' N (.I T Co :s
Address of organization I s headquarters:F~ql.)n lid il <::T. R. D. rYJIDL.e."HI/l~ Vi9~j 1-13
Address where all records, of receipts and disburserrents are permanently filed:
I <. i CJ 6 t? L D (/..1 L L L L A Af-(" /Y] / D L C r H / .t) Ii . V 112 G- / tV i A ;) 3> 1/ -:t
,
Narre and address of ONfler of the property described in C above:
f(fJR~'N DIN'5ER fT7/TCHFLL- 'S/l/?'7f !1/JDRt.S...5
Type of pennit applied for: Bingo ganes ~ Raffles /.
Address or addresses where bingo ganes will be held or raffle drawings conducted:
r~CjD() HfJLL STREET RIJI7l). Mtl)LP71-1119;.) V)il(~JA1lfJ d-sJl T
- ~
Nom: This permit is valid only at the above location.
G. Dates or days of week and tirres of day when bingo garres or raffles will be held at
1. A.
B.
C.
D.
E.
F.
2.
3.
4.
above address or addresses: !EvlR.Y TfllJf2SDRY. Ex.ccP, fI()l/fJAV.s fli 7:~O J>fJ]
Date when organization was founded: i q I 'f
Has your organization been in existence and net regularly in Che!3terfield County for
two years imrediately prior to making this application? Yes ~ No .
Is your organization currently and has your organization always been operated in the
past as a nonprofit organization? Yes ",/ No__'
D. Tax Exerrpt Status No. (If Applicable) :
State the specific type and purpose of your organization: WE Ex 1 ~ 7" r 0
A.
B.
C.
E.
GillE f'J-7aR-/lL /9AJL:> FO.lFJA)CIAL
(~'/>'P pc; R T 10 TN F fY7v (, C'_
P f ;p AR.-r 1'1" -f;.' ^J I {">,;:= eLL" ,/ ~ R fI /t' t. I-I/t;; /I '5 (' HOO L ,
F. This application is for a new permit
permi t , answer G below) .
G~ Gross receipts fran all sources related to the operation of bingo garres or instant
bingo by calendar quarter for the 12 IllJnth pericx:1 imrediately prior to the date of
this appliGation:
1st quartergl 16. fl ~
4th qUal'-ter ,2. ~ 0 .;z. ,s <:
Officers of Organization:
President: L taMAR!> V t1tJC- H A i.l
Vice President: t..FJRRY b l..-L IS
Secretary: S /JA/ 1.') J? II td ;' L. L t I}n-" "
Treasurer: )(11 RiAl h? I '("""of ./..
~r authorized with the organization
bingo games or raffles:
or a renewal pennit y/'" (if for renewal
2nd quarter S Lf.::L8, '77 3rd quarter 4 f} 4', ~ 4
Address:
q'-l:iLl t:> l. f: R. P f} R K. . cr. 1''1 I D L-..') 7H I tiA.J~V Ii. .
,
9'!; ~() -./rjJ; I ~ bl1fj If' c/.
fh " 4)0 'f.I, .' (I. <1J () 1;1' .
, I
<i4M /)t!..{;.pAR~. (-r. ""IDL,'THfI1Ai. VA.
~ ,
ale", I)LJ) LLi(:Ll LA}. fr1j/)/I'?'-rHIAIJ, ,fA.
I
to be responsible for conducting and operation of
Name:_/?1t1.K71iA VlilL(;...H/JAl Address:qyU ;::>ec~PAR.t!. CT, P'J/bLC1NlflN.., V.q.,
Hare Te lephone N1.ID1ber ') ,l '7 -, .;;l.g LJ!;. Business Telephone NlID1ber:
[):) you, each officer I director and rrember of the organization fully understand each of
the follCMing:
A. It is a violation of law to enter into a contract with any person, firm, association,
organization, partnership or corpJration of any classification, whatsoever, for the
purpose of organizing, mmaging or conducting bingo ganes or raffles?
Yes~ tb_
B. The organization must maintain and file with the Cbunty Internal Auditor on or
before N:)Vember ~, ccmplete records and disburserrents pertaining to bingo ganes and
raffles and that such records are subject to audit by the County Internal Auditor?
Yes v No
5.
"-
C. Any organization found in violation of Section 18.2-340.10 of the Code of Virginia
authorizing this permit is subject to having such pennit revoked and any organiza-
tion or person, shareholder, agent, rrernber or enployee of such organization who
violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of 'Title 18.2 of the
Code of Virsinia may be guilty of a felony? Yes_~/ No__'
6. Has your organization attached to this application each of the follONing?
A. A copy of the organization's charter, articles of incorporation, by laws, and other
legal docurrents which describe the specific Purrx>s~~s for which the organization is
chartered or organized? Yes ;../ No .
B. A copy of a resolution of the organization's ooard of directors authorizing the under-
signed to apply for this permit? Yes No__
C. A check in the arrount of $25.00 payable to Treasurer, Chesterfield Comty as an
application fee? Yes -!::::...- No
D. Additional pages where necessary to fully canplete this application? Yes v' No_'
7. Have you and each officer of your organization read the attached permit and do you and
each of you agr~ on behalf of the organization to CClTply with each of the ronditians
therein? Yes v No .
8. I hereby swear or affirm under the penalties of perjury as set forth in Section 18.1-434
of the Code of Virginia, that all the al:x:>ve questions have been CC'ltpletely answered and
that all the statercents herein are true to the best of my knCMledge, information and
beliefs.
STA'lE OF VI~INIA
COONl'Y OF CHESTERFIElD
I, ::JOI-J rJ f' V.qs S , a Notary Public in and for the County and State afore-
said, do hereby certify tiJat!...Ecrl R~cl C. VAv1h~..in his cap.:icity as?fZ~s ,DEN r
of C t.OY'Edz.. ?to 2G It~l. Schad L k~o9t~anization 12m whose nama is signed to the
foregoing appeared before rre this day and acknowledged, subscri.bed and swore the sarre
before rre in the jurisdiction aforesaid. Given under my hand this ~ daY.: of.
/f<:.)'{ E J"Y( is E:'t<... j' 19 '8'2. '
My Carmission Expires: ~ ,/' ,.....,-:--.)
NR, /1. /1~5' ;l.:~
Notary Pl.1r,1ie' "
-:""~~
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BY-LAWS
OF THE
CLOVER HILL HIGH SCHOOL KEYNOTES
ARTICLE I - PURPOSE
Section 1. The Clover Hill High School Keynotes is a non-profit organization
whose purpose is to promote an enthusiastic interest in the Instrumental Music
Depa rtmen t.
Section 2. The organization shall provide moral support to the Instrumental
Music Program and all possible financial support to cover items and expenses
that the school or county is not normally expected to provide.
Section 30 It shall cooperate with those in charge of the Music Department at
Clover Hill High School, the School Administration, and the School Board.
ARTICLE II - MEMBERSHIP
The membership of this organization shall not be limited. Anyone who has
a child in the Instrumental Music Department is automatically a member and/or
anyone interested in furthering the aims of the organization.
ARTICLE III - OFFICERS
The officers of the organization shall be a President, First Vice-President,
Second Vi ce-Presi dent, Thi rd Vi ce-Pres i dent, Secr"etary, Treasurer, and the Di rectors
(otInstrumental Music of Clover Hill High School.
ARTICLE IV - MEMBERSHIP MEETINGS
Section 1. Regular membership meetings of this organization shall be held in
September and May of each school year. Other membership meetings shall be called
as deemed necessary by the Executive Board.
--
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Section 2 Twelve (12) members shall constitute a quorum for the purpose of
conducting meetings.
ARTICLE V - AMENDMENTS
These By-Laws may be amended by a majority vote of the members present and
voting at any membership meeting. The membership must be notified of proposed
amendments seven (7) days prior to such meeting.
ARTICLE VI - EXECUTIVE BOARD
Section 1. The executive Board shall consist of:
A. Officers of the organization as listed in Article III.
------"'-.-'---". --.-..-.-.-..--
(13. Th~--i~~trumental Music Directors of Clover H~,
C. A student Representative as appointed by the Instrumental Music
Di rectors.
D. Chairmen of all committees appointed by the President.
Section 2. The Executive Board shall meet each month from September through May.
Section 3. Six (6) members shall constitute a quorum for the purpose of conducting
meetings.
Section 4. The Executive Board shall have general supervision of the affairs of
the organizationo
Section 5. Elected officers and chairmen shall not hold the same office for more
than two (2) consecutive years.
ARTICLE VII - DUTIES OF OFFICERS
Section 1. The President shall preside at all meetings of the organization,
appoint all committees and shall be an ex-officio member of all committees.
Section 2. The First Vice-President shall assume all the duties of the President
in his absence.
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Section 3. The Second Vice-President shall be responsible for Bingo. He shall
keep all Bingo accounts and be responsible for conducting Bingo according to all
(Chesterfield County) regulations. He shall deposit receipts in a federally
insured bank within thirty (30) days. of receipt.
Section 4. The Third Vice-President shall be membership chairman and shall be
responsible for promoting active membership in the organization and notifying members
of meeti ngs .
Section 5. The Secretary shall keep all records of all meetings and shall attend
to all correspondence for the organization.
Section 6. The Treasurer shall receive all funds due the organization, excluding
Bingo related funds, and shall deposit same with a federally insured bank within
thirty (30) days of receipt. He shall make disbursements as directed by the
Executive Board. The books shall be maintained in a manner subject to audit at
all times. He shall present a written report each month to be filed with the
Secretary's minutes of Executive Board Meetings.
ARTICLE VIII - ELECTIONS
Section I. A Nominating Committee of two (2) members of the Executive Board and
three (3) members from the general membership shall be appointed by the Pre'~'idrmt
at the February Executive Board meeting. The cOlJ1llittee shall elect its own
chai rman.
Section 2. Election of officers shall be held at the May general membership
meeting. Nominations may be made from the floor after the report of the Nominating
COlJ1llit tee.
Section 3: Elected officers shall assume their positions on July 1 and serve until
June 30 of the following year.
Section 4. Any officers post which becomes vacant shall be filled by appointment by
the Executive Board to fill the unexpired term, except the President's office, which
shall be filled by the First Vice-President
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ARTICLE IX - AUDIT
The financial records of the General Account and the Bingo Account shall
be audited annually or more frequently as directed by the Executive Board. The
audit shall be conducted by three (3) people, two of whom shall not be members
of the Executive Board.
ARTICLE X - DISSOLUTION
If the Clover Hill High School Keynotes shall at any time disband, any monies
in the treasury and/or items purchased by the organization shall be turned over
:.,1.1
'-' P"\flCl't.i" of the Clover Hill Hi9h School ~1w";: [r'partn,ent,
--..".'"
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Jteji.Iii
CLOVER Hill HIGH SCHaDl 139CD> HUll 51 RD RICHMOND PH739-2988
Nevember 15, 1982
TO WHOM IT MAY OONCml:
We, the Executive Beard ef the Clever Hill Hl!h Sch.el
Keynetes, do hereby ~ive Leenard C. Vau~han Autherity t.
apply for a Bin!_ permit with Chesterfield Ceunty, VA.
CLOVER HILL HIGH SCHOOL KEYNOTES
L nard C.
President
~~ &/L
Vice-President
T.~~~
(Mrs.) Mary Smith
Vice-President
Xa/U^ ~
(Mrs.) Karen Mitchelle
Trea.surer
./ -// //JI'
f/IJ(..,~'--I...a..- VV. Z [; LeC! o~
(Mrs.) Sandy Williams
Secretary
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RESOLUTION OF THE SALEM CHURCH JAYCEES
November 24, 1982
WHEREAS, the SaLem Church Jaycees desires to receive a raffLe
License from the Chesterfield County Board of Supervisors to conduct
raffLes in ChesterfieLd County;
WHEREAS, the members of the Board of Directors understand the
ruLes and Laws pertaining to the appLication for a raffLe license;
NOW, THEREFORE BE IT RESOLVED by the Board of Directors of the
Salem Church Jaycees that it hereby gives authorization for the
processing of the application.ft) lAv;c/ T. BricKei:.-
~;j}~~~
President
(\
k e l/\.
Treasurer
c"----:::> . 'i
. f IJ
b~~> 'M-/,,-
External Vice-President
,'(
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Board
Tnc undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia,
19S0, as anended, requests the Board of Supervisors of Chesterfield County to issue a permit to
conduct bingo games or raffles during the ~;3 calendar year.
In support of this application, the applicant offers the following information under oath:
1. A. Proper nane of orgcmi7.ation: SAtelY\ cJ" IA I'\c-h ':::r Av (,.~~ So
B. Address of organization's headquarters: j? z:" J)~X &';) ciCS&Y( bite 23ff.1/
C. Address where all records of receipts and disburserrents are r:ernanently filed:
55?J' /vc:,c!/e- L-4~1..;e t<!./t.4jJ>X:"'~'d. /,14.... .2 5 2..3?
D. Narre and address of cwner of the property described in C alxJve:
{)&o..c,d T. 6rr'c/C'elL.
E. Type of permit applied for: Bingo games_ Raffles~.
F. Address or addresses where bingo games will be held or raffle drawings conducted:
PuhliC:.- c.'lj-ea. '-fo be cI~it?r//.1;'/l/ed.-eje5Ierf,~d 4:/pfbd
NCYI'E: 'This permit is valid only at the above location.
G. Dates or days of \\eek and tiIrEs of day when bingo garres or raffles will be held at
above address or addresses:.~f; C,l./I S J;/11e, <: l d>l-ys /.7t.t.h._"",_k:- +:()f' Jr.4uJlY'lOf's
Date when organization was founded: mA rc.J" Iql9
Has your organization been in existence and :rret regularly in Chesterfield County for
tv.\:) years imrediately prior to making this application? Yes V No_"
Is your organization currently and has your organization always been operated in the
past as a nonprofit organization? Yes ~/ No .
D. Tax Exempt Status No. (If Applicable): 1\1 Jl
State the specific type and purpose of your organization: G r'rIn\\A 1/'" 'l'r .c;~ ('u i l.. (' _
,
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APPLICATION FOR ^ PERMIT TO CONDUcr BINGO (':J'IMES OR RAFFLES
2.
A.
B.
C.
E.
a...,,1 " 01,11 ; J 1-1 ~ L De" t!. La t1 ,11 ~,7 ,--
.
3.
F. 'iliis application is for a new permit or a renEMalperrnit L (if for renEMal
permit, answer G below) .
G. Gross receipts fran all sources related to the operation of bingo garres or instant
bingo by calendar quarter for the 12 rronth period i.rrrlediately prior to the date of
this application :,,:7 --./9--.
1st quarter 2nd quarter 3rd quarter
4th quarter $ 60'1 . 00 rc:. .....\1"'-'1
Officers of Organization: Address:
President: ./' i/ /d'- r,'G eti. ~.;...1J. 5'7:6 Jt)c rd/c /Lv..t~ j(,~t: tltt 232.!}
Vice President: bIeN L '-efef/:<f:/,4/ !:;:~~.5"CJN' /&/ /r1d. /'/4 23-4.-37.
, .
Secretary: rYJ,'/(e St..vl pr' ,5~ l?etr/evpiC Rd 18c~~4q 2~~32.-
Treasurer: //~11I IJLLf!e/( ~c '7 /JUA)L.L,d.k Rd .e~ Vii -J-d.;J.31
~r authorized with the organization to be responsible for conducting and operation of
bingo garres or raffles:
Narre: _At;/d ,- iJ~>' t./tf}? Address: 5"5"<< Ncrdt<::.. &.NC /G'C~ t>>J: 2~23J
Hme Te lephone Nl.llT'Iber 7 II&',- 7 8' '3 ~ Business Telephone Number: 71/ [{'-} tj/,
Do you, each officer, director and member of the organization fully understand each of
the following:
A. It is a violation of law to enter into a contract with any person, firm, association
organization, partnership or corporation of any classification, whatsoever I for the '
purpose pf organizing, mmaging or conducting bingo ganes or raffles?
Yes~ No~. . .
B. The organization must maintain and file with the County Internal Auditor on or
before November ~, complete records and disburserrents pertaining to bingo games and
raffles and that such records are subject to audit by the County Internal Auditor?
Yes /.-/...-......,No
4.
s.
~ ~
C. Any organization fOlU1d in violation of Section 18.2-340.10 of the COde of Virginia
authorizing this pennit is subject to having such pennit revoked and any organiza-
tion or person, shareholder, agent, rrernber or arployee of such organization who
violated Section 18.2-340.10 or Article 1.1 of Cha~ 8 of Title 18.2 of the
Code of Virginic~ may be guilty of a felony? Yes ',It No__.
6, Has your organization attached to this application each of the following?
A. A copy of the organization I s charter, articles of incorporation, by laws, and other
legal de>currents which describe the specific puqoses for which the organization is
chartered or organized? Yes No .
B. A copy of a resolution of the organization I s l:x:>ard of directors authorizing the under-
signed to apply for this ~rrnit? Yes No__
C. A check in the anount of $25.00 payable to Treasw:-er, Chesterfield Cot.n1ty as an
application fee';) Yes No
D. Additional pages where necessary to fully canplete this application? Yes_ No_'
7. Have you and eaCh o1'f:ieer ofyoororganizationread the attached pennit and do you and
each of you agree"pn behalf of the organization to cal'rply with each of the ronditions
therein? Yes i/ No .
8. I hereby swear or affinn under the penalties of ~jw:y as set forth in Section 18.1-434
of the Code of Virginia, that all the above questions have been cacrpletely answered and
that all the statenents herein are true to the best of my knowledge, infonnatian and
beliefs.
Gh::t{fTl;r~tures am seals. p~
Signatw:-e of Applicant Ti tie
'5$d), /'vb/c://'c Lt.:Ne. IG~. A 2~25J
Mdress
STA'IE OF VIRGINIAAr /.A~6f
COONI'Y OF CHESTERFIElD
I, JX~fA C. FOUIl1A,A, , a Notary Public in and for the COunty and State afore-
said, do hereby certify thatIJJ}Vi.O 'I- &./C/({..(! in his capacity asfJeC'SI[)l/J-r
of SALtfl) C/lIi~CJ.l :JAVCcES organization and whose narre is signed to the
foregoing appeared before rrethis day and acknowledged, subscribed and swore the same
before ItE in the jurisdiction aforesaid. Given under nrt hand this~ day of
f}OUf/fl6tL , 19 f d.- .
.
My Camtission Expires::
AUGUJ, 3/, 19f.~
/
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Notary Public
h)
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:"l; .1
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ARTICLES OF INCORPORATION
OF
SALEM CHURCH JAYCEES, INC.
We hereby associate to form a non-stock corporation under the provisions of
Chapter 2 of Title 13.1 of the Code of Virginia and to that, end set forth the
following:
(a) The name of this Corporation shall be the Salem Church Jaycees, Inc.
The principal office of the corporation shall be located in Chesterfield
County (Dale District).
(b) The purpose.of this Corporation shall be community service and c~v~c
improvement; it shall be the further purpose to provide leadership training for
its members. This corporation in its activities and policies shall be
nonpolitical, nonsectarian, and nonpartisan.
The Corporation shall be and hereby is affiliated with the Virginia Jaycees,
The United States Jaycees, and Junior Chamber International, and is subject
to the Constitution and By-LawS of each of these bodies insofar as they
affect and prescribe the functions of local Jaycee Chapbers.
(c) The Corporation shall have four (4) classes of membership which are as follows:
Active Members
An Active Member shall be any man of gooD character who meets the following
qualifications:
1. Interested in the objects and purposes of this Corporation; .
2. Between the ages of eighteen (18) and thirty-five (35) years, both inclusive;
3. A registered voter in Virginia unless unable to qualify because of reasons
deemed sufficient by the Board of Directors, and;
4. Is recommended by an Active Member of the corporation
A member shall become ineligible for Active Membership at the end of the fiscal
year in which he reaches thirty-six (36) years of age. Active Members shall
have full voting rights including the right to elect officers and directors
and may be elected as an officer and director of the Corporation
Associate Memberships
In order to be eligible for Associate Memberships, a candidate must be under
age eighteen (18), or over thirty-five (35) years of age and subject to the
approval of the Board of Directors. A retiring Active Member of this Corporation
may become an Associate Member by verbal declaration of intent at any regular
meeting, or by a writing addressed to the Board of Directors. A former member
of any other Jaycee chapter must be sponsored by a member of this Corporation
in good standing and make written application, which must be approved by the
Board of Directors. In either case such dues as are determined by the Board
of Directors shall be required of such candidate before his application for
such membership can be approved by the Board of Direotors. Associate Members
shall be entitled to all the privileges of Active Membership except that they
shall not be entitled to the privileges of holding office or a position on
the Board of Directors.
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4,'V.J_
Life Memberships
Life Memberships in this Corporation mey be conferred by the Board of Directors
upon any member of the Corporation. Such members shall be entitled to all the
privileges of Active Membership except that they shall not be entitled to the
privilege of voting, holding office or a position on the Board of Directors,
or acting as Chairman of any standing committees of the Corporation unless they
are still qualified as Active dues paying members of this Corporation.
.
Honorary Memberships
Honorary memberships may be granted by the Board of Directors to an outstanding
individual or firm of the community whose contribution to the civic life of
Chesterfield County has been such as to make them worthy of that honor. Honorary
Members shall not be entitled to any of the rights and privileges of Active
Members and shall be in force for only one (1) calender year.
Restoration of Former Members
A former member may be restored to membership by vote of the Board of Directors
upon such terms and conditions as it may deem appropriate.
(d) The Government of this Corporation shall be vested in the Board of Directors, who
shall be elected by the Active Members of this Corporation in the manner provided
by the By-Laws.
(e) The post office address of the initial registered office is:
5509 Chanson Road
Richmond
23234 , Virginia.
The name of the county.in.which the initial registered office is located is
Dale District of Chesterfield county. The name of its registered agent is
Steven C. Carrington, who is a resident of Virginia and who is a director of the
Corporation, and whose business office is the same as the registered office of
the Corporation.
(f) The number of directors constitutiilg the initial Board of Directors is 12
and the names and addresses of the persons who are to serve as the ini tial
directors are:
Wayne Watkins, 9907 Joindre Court, Richmond, Virginia 23234
Paul Stecher, 8511 Chester Forest Lane, Richmond, Virginia 23234
Steve C. Carrington, 5509 Chanson Road, Richmond, Virginia 23234
Gordon Milliken, 8518 pine Glade Lane, RichmOnd, Virginia 23234
Jerry McGrath, 9913 Joindre Court, Richmond, Virginia 23234
Ben Selisker, 10007 Post Horn Drive, Richmond, Virginia 23234
Stan Prince, 8625 Chester Forest Lane, Richmond, Virginia 23234
Hal Brown, 6818 Amster Road, Richmond, Virginia 23225
Chuck Rouff, 10107 Post Horn Dri ve, Richmond, Virginia 23234
Ray LaFountain, 9939 Majorica Drive, Richmond, Virginia 23234
Bob Szabo, 9812 Saponen Drive, Richmond, Virginia 23234
Stephen King, 10310 Seacliff Lane, Richmond, Virginia 23235
The constitution may be amended by a two-thirds (2/3) vote of a quorum 'Of the
~ctive Membership present at any regular or special meeting, provided that
written notice of the character of the proposed amendment has been mailed to
each Active Member at his last known address at least ten (10) days in advance
of the meeting. Voting by proxy on such amendment shall not be valid.
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k. _"_.. __ ,... __........ "". >-f.. \ ....._ '-
.. d~ ,:: .:.v.,
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A T RICHMOND,
September 7, 1979
The accompanying articles having been delivered to the State Corporation Commission on behalf of
Salem Church Jaycees, Inc.
and the Commission having found that the articles comply with the requirements of law and that all required fees
have been paid, it is
ORDERED that this CERTIFICATE OF INCORPORATION
be issued, and that this order, together with the articles, be admitted to record in the office of the Commission; and
that the corporation have the authority conferred on it by law in accordance with the articles, subject to the conditions
and restrictions imposed by law.
Upon the completion of such recordation, this order and the articles shall be forwarded for recordation an the
office of the cleri: of the Circuit Court of Chesterfield County
By
VIRGINIA:
In the Clerk's Office of the
Circuit Court of Chesterfield County
The foregoing certincate (including the accompanying articles) has been duly recorded in my office this
day of #. (9 7 9 and is now returned to the State Corporation Commission by certified mail.
/
/9~
rfiLU ~ ,:v ~:-
Clwi
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Dated August 24
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, 19 79 .
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Salem Church Jaycees
Constitution
By-Laws
Policies
L
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SALEM CHURCII JAYCEE
CONSTITUTION
ARTICLE I: NAME
section l: The nal11C of this orgiwjZiJ tion shall be the SlILEM C/IURC/I .JAYCEES.
section 2: The principal office of this organization shall be'located in
the Dale District of Chesterfield County.
.
ARTICLE II: AFFILIATION
section 1: This organization shall be and hereby is affiliated with the
VIRGINIA Jaycees, the united states Jaycees, Junior Chamber'
International' and 1.s subject. to the Consti tution and By-Laws,
of these bodies insofar as they affect and prescribe the
functions of a local Jaycee chapter and are not in conflict
with this Constitution.
ARTICLE III: PURPOSE
Section 1: The purpose of this Organization shall be:
(a) Civic service through the organized efforts of the young men
of the community to promote the welfare of the community and
its citizens through active, constructive projects and,
(b) To provide the young consti tuting its membership training in
leadership and to instill civic consciousness to better their
usefulness as citizens.
ARTICLE IV: MEMBERSHIP
Section 1: Any young man of gocJ character between the ages of eighteen
(IB).and thirty-five (35), both inclusive, is eligible for
actiye ~embership in this organization with full privileges
thereof.
ARTICLE V: GOVERNMENT
section 1: The government of t!Jis organization shall be vested in a board
of directors consi3ting of the officers, ,the immediate past
president, all members who are state officers and not more than
nine (9) other members. said officers shall be the President,
Internal Vice-President, External Vice-President, Secretary,
and Treasurer. Said state officers shall be ex-officio members.
Section 2: The officers and directors of this organization shall be elected
in the manner prescribed by the By-Laws and shall hold office
for a period of one (1) year, or until their successors are
duly elected and charged.
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ARTICLE VI: AMENDMENTS
Section 1: This Constitution mr.y be amended by a two-thirds vote of the
quorum of members in good standing present at any regular or
special meeting !;rovidcd that written notice of the proposed
amendment has been mailed to the last known address of each
member at least ten (10) days prior the date of such meeting.
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BY-LAWS
ARTICLE I: MEMBERSHIP
Section 1: Active membership in tJlis organization' shall be as provided for
in the constitution.
<
section 2: Any men of good chcracter less than eighteen(lB) and more than
thirty-five(35) shall be eligible for associate membership in
this organizatir;n. An associate member shall be eligible to vote
and hold an appointed position.
Section 3: Honorary membership ~y be conferred upon any man of good character
by a two-thirds{2/3) vote of the membership. Said honorary member-
ship shall be for one(l) year, unless specified, but shall not
permit voting or office-holding privileges.
section 4: All applications for membership must be in writing and sponsored
by a member in good standing. Applications must be accepted by a
majority vote of the Board of Directors.
Section 5: Active membership shall cease on the 31st day of May next following
the thirty-six(36) birthday of a member.
Section 6: The first twenty-two(22) members who initiated this chapter shall
be known as CIlARTER MEMDERS. These Charter Members shall upon
reaching the age of thirt-five(35) automatically become Associate
Members and will beafforted all rights and privileges conveyed
to those members as noted in the Constitution and the By-Laws.
ARTICLE II: DUES
Section 1: The annual dues for members of this organization shall be five
(5) dollars over and above State and National jues. Dues shall
be payable on each member's anniversary date.
Section 2: The annual dues for associate members shall be five(5) dollars
over and above State and National dues. Dues shall be payable
on the associate member's anniversary date.
Section 3: Any member with dues in arrears for a period of fifteen(15)days
shall forthwith be suspended from membership. Any member with
dues in arrears for a period of sixty(60)days shall automatically
cease to be a member.
ARTICLE III: GOVERNMENT
Section 1: The government of thib organization shall be vested in the
Board of Directors which shall be subject to the will of the
membership.
-3-
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Section 2: The Board oE Directors shall have control and ~nagement oE the
property and management oE the organization, subject to the will
oE the membership. Funds exceeding $100 oE the organization can
only be withdrawn from the bank or b3nks with which they are on
deposit by the joint signature of th~ treasurer and one(l) oE
the two(2)officers, the President or the Internal Vice-President.
The evidence oE account (checkbook, passbook etc.) shall be in
the possession of the Treasurer.
Section 3: The members of the Board of Directors, those who are neither
officers nor ex-officio members, sh~ll be elected according
to the number oE active melwers. Four(4) members shall be elected
if the active membership is fifty or less. One(l) additional
member shall be elected for each fifteen (15) or fraction there-
after, to a maximum of nine (9) members. A vacancy shall be filled
only if the number vf active members qualifies that the vacancy
exists.
Section 4: A vacancy on the Board of Directors, or any elected office, shall
be filled by a majority vote of the membership. Such appointee
shall serve until the next regular election.
ARTICLE IV: ELECTIONS
Section 1: Not less than thirty (30) days prior to the annual election, the
President shall appoint, with the approval of the Board of Directors,
a nominating conmdttee of not less than three (3) members.
Section 2: The nominating corrmdttee shall decide upon names of the candidates
for election and shall make written recommendations to the memberSh~
not less than ten (10) days prior to the annual election.
Section 3: No member of the nominating committee shall be eligible to any
office by action of the nominating comndttee.
Section 4: The membership shall elect nominees for each expiring directorship
officership to serve for one (1) year. No officer or director
shall be eligible for the same officd for two (2) consecutive
terms.
Section 5: Members losing election to the nominated officf! can be re-nominated
to the next unopposed office.
Section 6: At the annual election there will be elected a President, an
Internal Vice-President, an External Vice~President, State Director
a Treasurer and a Secretary in order; all of whom shall constitute
the officers of the organization. Tb complete the Board of Directors,
there shall be elected directors as required in Article III, Section
3.
Section 7: Voting shall be by individuals, and no person shall cast more than
one (1) ballot. Absentee ballots will be recognized. The Board of
Directors shall approved all absentee ballots.
-4-
.
-
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POLICY
POLICY I: STANDING COMMITTEES
Section 1: There shall be "i membersllip committee respOnsible for general
contacts to the young men of the community. Said comndttee shall
schedule periodic orientation programs and provide speakers
from the membership and other program material as appropriate.
Section 2: There shall be a publicity committee who shall receive and
distribute information regarding the activities or plans of
the chapter.
Section 3: There shall be an awards comndttee who shall be responsible for
insuring that the member and the chapter receive all possible
recognition for their respective contributions.
POLICY II: MEETINGS
Section 1: All meetings shall commence at a time specified by the President.
Section 2: No new subject shall be considered after 10:30P.M. at any meeting
of the Board of Directors or the membership.
POLICY III: RESOLUTIONS
Section 1: Any endorsement or resolution which shows the support of this
organization shall receive at least a two-thirds(2/3's) vote
of the membership.
POLICY IV: FINANCES
Section 1: The funds of this organization shall be deposited at a bank
approved by the Board of Directors.
Section 2: No assessments shall be levied against any member(s).
Section 3: ..The Treasurer shall notify all members. in writing sixty (60)
days in advance of the billing date for dues.
Section 4: Disbursement of funds for any reason shall be made through the
checking account of this organization except where the amount
is four (4) dollars or less. Receipts shall accompany all
transactions.
I
Section 5: Any member who accepts an item for sale or'resale on behalf of
this organization shall be responsible for the selling price
of the item. Any item not sold must be returned to this
organization within a reasonable time.
POLICY V: PROJECTS
Section l: All projects proposed for acceptance bl/ this orqanization shall
have a recommendation for budget, completion date and number of
man hours required.
Section 2: All final reports must have a full itemization of the financial
transactions of the project.
-
-
section 8: Ele~tions for Officers and Directors shall
last membership meeting in April and shall
} ( which date shall begin this organization's
~~ q ..
ARTICLE V: MEETINGS
be held during the
take office June 1st,
fiscal year.
Section 1: 'J'ho nnnuaJ eJoction //loot; flU of this organ.iziJ tion :;])."JII IH.' IJn.l (]
in April of each year. Each member shall be ~ontacted ten (10)
days prior to said meeting.
Section 2: This organization shall hold a business meeting at least once
a month. Fifty-one (51) percent of the membership shall a quorum.
Section 3: Meetings of the Board of Directors stall be held at prearranged
dates or tbe call of the President. At all meetingsof the Board
of Directors a majority shall constitute a quo;:-um.
Section 4: Special meetings of the membership or of the Board of Directors
shall be called by the President or by the Secretary at the re-
quest of a majority of the Directors.
ARTICLE VI: DUTIES OF OFFICERS
Section 1: The President, as chief officer of this organization shall super-
vise this organization's affairs and activities and shall make
an annual report thereon to the membership. He shall be this
organization's representative on the Board of Directors of the
state Jaycees.
section 2: The Internal Vice-President shall preside at membership and
Board of Directors meAtings in the absence of the President,
shall also work with the President on such internal affairs
of the organization as membership, finances and public relations.
section 3: The External Vice-President shall work with the President on
external affairs of the organization including project and
commdttee activities.
Section 4: The Secretary shall give notice of all regular and special
meetings and shall keep a permanent record of the minutes of
such meetings. p~ shall be custodian of all official records
of this organization.
Section 5: The Treasurer shall issue notices of dues payable and be res-
ponsible for the collection thereof, keep the books of this
organization, disburse funds as required and shall report monthly
on the financial condition of this organization. He shall prepare
a report for audit by his sl1ccessor.
section 6: The State Director shall inform the membership on state projects
and activities. Report on State meetings. He shall be also this
organization's representative on the Board of Directors of the
state Jaycees.
~
.......
Section.7: The Parliamentarian shall be the legal expert of this chapter.
He shall rule on all questions concerning the Constitution,. the
By-Laws and chapter policy and procedure. His ruling shall be'
final. His authority shall rest with the chapter's Constitution,
the By-Laws , the policies and Roberts Rules of Order.
ARTICLE VII: COMMITTEES
.
Section 1: The Board of Directors shall determine the comadttees deemed proper
and necessary to fulfill the object and purpose of this organization.
Section 2: All comadttee chairman shall be appointed by the President subject
to the approval of the Board of Directors.
Section 3: The President and the Internal Vice-President or the External Vice-
President shall be ex-officio members of all comadttees.
ARTICLE VIII: AUTHORITY TO BIND
Section 1: No member of this organization shall contract for or incur any debt
or enter into any agreement or otherwise obligate this organization
except by authorization of the Board of Directors.
ARTICLE IX: RULES OF ORDER
Section 1: Roberts Rules of Order shall govern the proceedings of all meetings
of this organization and constituent parts except as provided in
these By-Laws.
ARTICLE X: DELEGATIONS
Section 1: Delegations or special comadttees shall be appointed by the President,
subject to the approval of the Board of Directors, to represent this
organization at any convention, meeting or assembly; as may be
necessary. Such delega~ions or conmdttees shall exercise only those
powers specifically vested in them by the Board of Directors.
ARTICLE XI: REMOVAL FROM OFFICE
Section l: Any officer or director may be removeed from an elected office or
directorship as a result of failure to fulfill the duties of said
office or directorship or for conduct detrimental to the best
interests of this organization. Said removal MUST follow these
procedures:
(1) A petition stating the charge shall be filed with the Secretary
and signed by 2/3's of the Board of Directors OR by 2/3's
of members in good standing.
(2) The Secretary shall notify eacn member at least twenty (20)
days beforJ the question will be placed on a meeting agenda.
(3) Said officer or director shall be permitted written notice
of the charge five (5) days before the question is to be
placed on a meeting agenda.
(4) The petitioners shall present their case first, said officer
or director shall be heard second and the vote shall be
taken third. Two-thirds (2/3's) vote of the members in good
standing shall be necessary to remove said officer or director
from office
."....
-
Should said officer: be the Secretary, the Treasurer shall receive
and distribute the petition. Should said officer be the President
the Internal Vice-President shall preside during the removal
proceedings. No removal proceedings shall be based more than once
on the same evidenc~.
ARTICLE XII: POLICY
Section 1: A written policy shall be established which shall state the rules
pertaining to the adoption of programs, duties of officers and
directors and other matters of concern to this organization.
,
-
-
St.
Kn ights
Edward's Council 6546
Columbus
of
Bon Air, Virginia 23235
RESOLUTION OF AUTHORIZATION
BE IT RESOLVED that the Board of Trustees of St. Edwards Knights
of Columbus Council #6546 hereby authorize William T. Leary, Grand
Knight, to apply for The Application for a Permitto conduct Bingo
Games or Raffles in the County of Chesterfield, Virginia.
The above resolution is approved by the undersigned Board of
Trustees and is submitted as an attachment to said application
as requested by the County of Chesterfield in item 6B.
"/1/ f Z-
:Wate
lid ".l-
ID e
-1 if / yz..,
ate
" ~/ i''-
/ ate
Wi Leary, Grand
.~~ [. ,,~
Kerry Powers, Trustee
S:1-~~ Tr ,tee1
~"". '''\ " /
.".... ~> "' \.../ !
/1,4 r'
(HUghes, ~r. rustee
Silt-Teo of \I,~CJ' lIT, "-
cO"'..J"ry 0" eJ\ \!of> 'T 'C~ .,., CoI c:l
/.' -."
I, (~fC:12412 C' 7',)p Pt...'(./H,::;C::
, a Notary Public in and for the County and
State aforesaid, do hereby certifJl that William T. Leary, Kerry E.
Powers, Frank Varjlen,and &ohn J. Hughes, Jr. in their capacity
as the Board of Trustees of St. Edwards Knights of Columbus Council
6546 organization and whose names are signed to the foregoing .
appeared before me this day and acknowledged, subscribed and swore
the same before me in the jurisdiction aforesaid.
Given under my hand this
. s<
day of MJj;s'.J25J'...,,?:. ,
, 1982.
My commission Expires:
,~ -;' '--
:> ~ / -6 ' ,
2'
~::,..._, f
/ " ..c.., If'
"
~ {,/.:;/7
{/ /lJ,;:id.?,;..~---NotarY Public
-
-
APPLICATION FOR ^ PER'1IT 'ID Ca,i'DUC1' BINGO (",AMES OR RAFFLES
The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia,
1950, as amended, requests the Board of Supervisors of Chesterfield County to issue a permit to
conduct bingo ganes or raffles during the /' if'j calendar year.
In sUPPJrt of this application, the applicant offers the follCMing information under oath:
1. A. Proper narre of organization: ~\y - h-: / j', . ..,{I:, u:, /.",{~ ' ;' k:itrl,
B. Address of organization I s headquarters: f;/J B:.~L' (jE/ M..."> r'/~'I"JA-/I1/rfL 2.-/2.:t\"".
,. . r. ~
C. Address where all recoFds of receipts and disbu.:;-serrents are perrranently filed:
c..2t:'~i; /a//',~4"/.. ~"'4'/' 4',~, /?:rt6'. 2,.~.2.5_('"
D. Nane am address of avper of ~ p~~y d :'JinP ~~ E8~L n YOI:;J1L
E. Type of penni t applied for:
F.
G.
NOI'E: 'Ihis penni t is
Dates or days of week and tiIres .?! day when bingo ,arres or raffles will l::e held at
aOOve address or addresses: L! J eJi:" do ,. r/dj - 7. A .- ? ~I
/ -
Date when organization was founded: / /"e .. /j /
Has your organization been in existence and net re larly in Chesterfield County for
t\\D years .irr1rediately prior to making this application? Yes-K- No
Is your organization currently and has your organization always been operated in the
past as a nonprofit organization? Yes " No
Tax Exempt Status No. (If Applicable) : .t;,-/ - c,/ir'L 7) -- .
State the specific type and purpose of your organization: (?",!/'-/ r ,7 f'~ IE
2. A.
B.
C.
D.
E.
3.
F. This application is for a new perrni t
permit; answer G below) .
G. Gross receipts fran all sources related to the operation of bingo ganes or instant
bingo by calendar quarter for the 12 IIDnth pericx:i imrrediately prior to the date of
this application:
1st CJ}.JEITter:.J.):J'IL..t)() 2nd quarter.1 V2.'(4.~fiO 3rd quarter~3 SF !)$'/,?;.(J{J
4th q)J.arter27IJ5l2/ld
Officers of Organization: Address:
president:'7p;7 L-AV'1 110;1..1 541.1ov ,eJ. K'~t1W(;(" 2-52-35- .
Vice President: (~r'r-; p-;-u~ker f/J2. s,.y~~.ne..K 6/lId jt1dlo~/Jt-W tI4 2-~1(3.
Secretary: " ,/ ,- ( 'l of, I ~/t> c De4,-, iJ I 1/ e. ,td ~ I c1t.~o-~,~ Z32..3~.---
Treasurer: ;23&'1 WoadWl/S/A.>1 :b~. R,cJ...lMo':~JAz)2Jr
M::mlber authorized with the o'anization to be responsible for conducting and operation of
bingo g~.~or raffles:-. /. " I ~
Narre: /- "II f' ( 77.) kAt!, L- Address: LL--l"i t.7 /lJ.,t:)(~l/f'A.: 1 ))/" I
Hare Telephone Number ;?2<!)-Lj'$"7/ . Business Telephone Number:,t;''./7'-.7d4
Do you, each officer, director and member of the organization fully understand each of
the follCMing:
or a renewalr:ennit X (if for renewal
4.
5.
A. It is a violation of law to enter into a contract with any person, firm, association,
organization, partnership or corpJration of any classification, whatsoever, for the
purpose of organizing, rranaging or conducting bingo ganes or raffles?
Yes V" No
B. The organization must rm.intain and file with the County Internal Auditor on or
before N::)Vernber ~, canplete records and disburserrents pertaining to bingo garres and
raffles and that such records are subject to audit by the County Internal Auditor?
Yes~ No
-
....,., '--'" "
c. lmy organization found in violation of Section 18.2-340.10 of the Cede of Vlrglllla
authorizing this pennit is subject to having such permit revoked and any organiza-
tion or person, shareholder, agent, rrernber or 6tlployee of such organization who
violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of 'ritle 18.2 of the
Oxle of Virginia may be guilty of a felony? Yes It. " ' No
6. Has your organization attached to this application each of the follOVling?
A. A copy of the onjanization I s charter, articles of incorporation, by laws, and other
legal documents which describe the sf.lt?cific puq:oses for which the organization is
chartered or organized? Yes No
B. A copy of a resolution of the organization's board of directors authorizing the under-
signed to apply for this pennit? Yes__ No__
C. A check in the arrount of $25.00 payable to Treasurer, Chesterfield County as an
application fee? Yes v/ No
D. Additional pages where necessary to fully complete this application? Yes _~ N:> _,.
7. Have YOU and each officer of your orqanizaticn re."!.c.. t_he at,+:achsd cc::-rnit 2..'1.:1 de }'(\"J, &,..:1
eacn or: }'Ou agree/on behalf of the organization to canply with eacl1 of the conditions
therein? Yes V No .
--- --
8. I hereby swear or affirm under the penalties of perjm:y as set forth in Section 18.1-434
of the Code of Virginia, that all the a1:x:>ve questions have been ccmpletely answer(rl and
that all the statenents herein are true to the best of my knCMledge, information and
beliefs.
WITNESS the fOl1CMing Aignatures and
v-~~~. ~r
Signature 0 App1ican~
/(OL/ 5'A~1 J2,c1 ..~ ~
~ss /
seals:
c9~4~ ~'7('1'
Title
1-j~JJ .-
STATE OF VIRGINIA
CooNI'Y OF CHESTERFIEID
I, (j,~/Z'b 7-~?k?A(,JC../tER:., a N:>tary Public in and for the C'.-aunty and State afore-
said, do hereby certify that dJ{Uj~H T A..t:4JZ/ in his capacity as c..?:'t2410):) /<''M6I-)T
(
of ':::"';T.&i.CA'lLDS. \-<10ll':\I-\"r;;;:, l):(;DWM'1:..:.:5""'" &51C:,organization and whose name is signed to the
fnrego,ing App?..arffi l';e.fore rre this day and ad:nclIJJJ Erlsrr-><:l ~ su1)scribed 2nd 9,;!:)re the same
before Ire in the jurisdiction aforesaid. Given nnder my hand this I day of
JUOl/[p.f/<..L: k,~ , 19 :c;~.
My Catmission Expires:
,j- -' ? - ZtJ
,
,~ ,"" ,r-
y-CZ L.'(!i 1:f'/ T' 1f>"'1Lt u<,k...
'./' NotcU.Y Public
c: ~ CR "';j:Z~'i'-.) / _ -i);::,-,,<( u'U',?r ;z
"...
"""
^
APPLICATION FOR A PERMIT 'ID CONDUcr 8INGO GAMES OR RAFFLES
Tnc undersigned applicant, pursuant to Section 18.2- 340.1, et. seq. of the Code of Virginia,
19')0, as anended, requests the Board of Supervisors of Chesterfield County to issue a permit to
conduct bingo ganes or raffles during the .m. calendar year.
In support of this application, the applicant offers the following information under oath:
1. A. Proper narre of orgcmization: Forest View Volunteer Rescue Squad
B. Address of organization's headquarters: .5327 F'orest Hill Avenue, Richmond, Va.
c. Mdress where all records of receipts and disburseIrents are pernanently filed:
1030 OtterdAle Ro~d, Midlothi~n, Vi~eini~ ?JllJ
D. Narre and address of CMl1er of the property described in C above:
Joseph C. Elliott, 1030 Otterdale Road, Midlothian, Va.
E. Type of permit applied for: Bingo ganes X Raffles X
F. Address or addresses where bingo ganes will be held or raffle drawings conducted:
American TJeeion. Post 186, Otterdale Road, !\'1id1othian, Va.
NOrE: This permit is valid only at the above location.
G. Dates or days of week and tirres of day when bingo ganes or raffles will be held at
above address or addresses: Wednesday , .
2. A. Date when organization was founded: July 19.56
B. Has your organization been in existence and rret regularly in Olesterfield County for
t\oX) years iIrrrroiate1 y prior to making thi s application? Yes;:t.- No L--.
C. Is your organization currently and has your organization always been operated in the
past as a nonprofit organization? Yes X No__
D. Tax Exempt Status No. (If Applicable) : 216-09-37.59-2 Fed ID .54-hOh?125
E. State the specific type and purpose of your organization:
VolJ'nteer RQCOOil Squad
F. This application is for a ncw permit or a renewal pennit X (if for renewal
permit, answer G below) .
G. Gross receipts fran all sources related to the operation of bingo ganes or instant
bingo by calendar quarter for the 12 ITOnth perioo imrediately prior to the date of
this application:
1st quarter JO, 151. 56 2nd quarter 24,714.05 3rd quarter Jl, 567.07
4th quarter 10.168.47
3. Officers of Organization:
Address:
President:
James NcGuire
. 770L~ Mp.nrlot.<;l n~ '. Rl C'hm011f1 /. V::t
. 574] R;:l-ron Th:-.. ChA'OtArfiA 1d. Va
. 2506 Bi"Ar~idE'Dr, Richmond, 'fa.
. 4706 Kv10e lane. Mosley, Va.
to be responsible for conducting and operation of
4.
Vice President:L. E. Phjllip~J .Ir.
Secretary : Terre A kp.-rs
Treasurer: James E. Hargrave. Jr.
r-anber authorized with the organization
bingo games or raffles:
Nam9:______ Hob~r_tJJ. Balsley Address: 1416 F'ernleaf Drive, lJichmond, VA.
Hare Telephone Number 2'72-6812 Business Telephone NLIDlber:
IX> you, each officer, director and rrember of the organization fully understand each of
the follONing:
5.
A. It is a violation of law to enter into a contract with any person, finn, association,
or9anization, partnership or corpJration of any classification, whatsoever, for the
purI:X>se of organizing, rranaging or conducting bingo ganes or raffles?
Yes X No
B. The organization must maintain and file with the County Internal Aujitor on or
before i'bvernber ~, canplete records and disburserrents pertaining to bingo games and
raffles and that such records are subject to audit by the County Internal Auditor?
Yes X No
"-' --
C. Any organization found in violation of Section 18.2-340.10 of the Code of VirCJinia <
authorizing this permit is subject to having such permit revoked and any organiza-
tion or person, shareholder, agent, rrember or aTq?loyee of such organization who
violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the
Code of Virgini2~ may be guilty of a felony? Yes.JL- No
6. Has your organization attached to this application each of the follCMing?
A. A copy of the organization I s '~charter ~~ articles of incorpJration, bylaws, and other
legal dOC\ll"rents which descrite~e specific puq:oses for which the organization is
chartered or orsranized? Yes X No
B. A copy of a resolution of the organization I s board of directors authorizing the under-
signed to apply for this permit? Yes No----X-_o
C. A check in the anount of $25.00 payable to Treasurer, Chesterfield Cotmty as an
application fee:' Yes X No
D. Additional pages: where necessary to fully cccnp1etE! this application? Yes _ No -X..-.
7. Have you and each officer of your organization read the attached pennit and do you and
each of you agree on behalf of the organization to con ply with each of the conditions
therein? Yes X NO
8. I hereby swear or affinn under the penalties of perjury as set forth in Section 18.1-434
of the Code of Virginia, that all the al:x>ve questions have been cxxrpletely answered and
that all the stateIil:mts herein are true to the best of my knCM1edge, infonnatian and
beliefs.
tures and seals:
President
Title
~ Mendora Drive, Richmond. Va.
ss
STA'lE OF VI~rnIA
caJNI'Y OF CHESTERFIElD
I, Frances L. I~lliott , a Notary Public in and for the County and State afore-
said, do hereby certify that .T~mA~"P lVll"'r.lli-re in his capacity as Pre!';1dent
of F'orest View Volunteer Rescue Squad. organization and whose nane is signe:i to the
foregoing appeared before Ire this day and acknowledged, subscribed and swore the sane
before Ire in the jurisdiction aforesaid. Given under my hand this 25thday of
October, 19~.
My Camtission Expires:
.T::lml~1";V ?O, 19115
._3-;4~ /?~;; ~'4 /L" /2
, Not Public
~~
'w1.:C!SIA
.-.ZT...\rc:: C\J;\jJ...j;",. t'; -.' -:. ~,,-,,:,'i,. ...,1\.1, j .......
. . ..-....-
f!lCHMONO, VI,I(;!t'IlA
c. C. 33~-IO.I.)l-'OO
C~'!).~.; !""~C ~,r(";- ...,'"'''"1 ). ~ .l'-N ,",' I. "~'i. -.U.... C'! . ...,.......'}
....&\ I ,," ~ J~, 1 ~ i-v~-\ J-'.:V.=l t;,V~~i"" J ~ .-Ji:"'~~" ~ ;.:~\
\VHEREAS
:1/, d.-. /J' I,) /' . .:;:6;' \..//, ~... /.<' . ._ ,/'
...........;".o!,/ '''-'~~~-;'/''''''''-:/l ",y.;~"""__/'~(.('''''''' Y(_t'~""':,"""-;"e"'/~ _ //.;.~."~-_..-,,,,~. ~
....., .......- -.-1.____.-_."'.___. ~~r...----...
..'
. ~'~"(""" C-,,?
"L 'l" ..._~_..__,
a corporation created \1nder tlnd by virtue of the laws of th~ Commonwealth of Vir;.:inia. desires to have its chartel'
,,'7 {/' \ / ,/ / / .. ,/
..mended as hereinafter set out. now therefore to that end I ~'/'/.-:J ~~ '-,1 '?-<".J (~, .-.,~~'''::;~,. ~/2;',/) /:;~,,.~ / _,
P 'd f h"1 .. d' 1 "f I "1 '.::- r) I . a '/~ 19 {'" d
rest ,cnt 0 t C Sat< corporatIon, 0 lereby cert! y t lat 011 t le_-=-_:'__c ay ot~{~-:---:, ~,
. , . _,,-~'.... I/:?:, '" . -;;/:;-::1';:' ,',1/ t<J.-" ~
after due notice to all of the cltrectors of the corporatIon, there was held at ;"..,J. -:. C/~. -/-.'/':!.d .' /, ,"'/> /.~~
a meeting of the board of directors of the corpoi'atiol1 at which <<It least a majority of the directors were .present and passed
the foliowing' resolution declaring that sllch amcndmcnt is advisable:
"RESOLVED, That it is advisable and for the best interest of this corporation that its charter be amended
l'~;;!J.=Z&~;::t;:~.\ ,
6{J. .. ". .~ '" "ii:~~t
:' 1 ,,',.,. ,:,.', "',
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Aflix \' .", '.. .......... '......:.~ ", ;'.'
Seal ,,';:~ l<
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Attest: I 78 r' II
/. .L ~l/f, 'j'/ l'
. v'~!;I./, /-, ./ ~vli.'.;.. i .. fIN.
~r->' I
Scfj;ltary.
STA Tl~~~,:~GINIA~ oflL..~ on LJ oo-wit:
I, ~~f5:. _ ~ ('; CUll S 0 "',..a N'.ta,y Public iu and fo, th,,- I1l ~-Land S'ate afoce.
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said do cej.tiiy that ~;/-...~ Co!L C, .t:.;;~~' \ Prcsidcnt m1"'!--=:=L ,_ ' '.:;li _---"
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~., ~;,""il whose nam",,,,'~ signee: to the wriling above, beadng date on the ?--&.-day of_ J''''?l__l5,\.!!':!, U ~
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19_:L.:!, have acknowledged ~hc S;l1l1e before me in my~J:..!'_Laforesaid. .
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My telm of office expires on th~day Of-Lj~, . 19.JL....
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lven un er my an "lS~~'ay 0.oZ(._~-1iiQQ2.~ It<~~
. CT Notary PO'
,by changing the locaAt~n of its principal offi~il1 this St~~/e l J f':~ /' /" ,J .
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to .,-,~..((? ,,,,,,,,;?,/,':'~;;',// ~:?,.!;:.:,:.~->..,,/ /.L . L:s;":;":'/,"P",~'L:;l1'~ . -A."~':-:::: ':'c'/ H
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THEREFORE, thiS cert1l1catc IS now signed by--;., -:." .:?;...;u:.! r ~_4 4.....,>;;~~.::.~::...-/ _._,
I1residcnt or th: corpora.ti~ll, witl:"",~i~;,~lp,,~~"}e seal tI,e,.e,o affixed, attested by l,l~~/ 11'c)~ i.. :.i'.
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ecretary, t HS ;?\ f ay 0 _'";::;:.~;.(? ~. '
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Ci ty of Richn,,:m.:l )
L r-)(t1 !.J'J'> <.-P"'!f.' kv;.-, /./;,,> ) ,a Not~i::"V' P'c<'':')lic in and foX" th~ {!rV;: ana S't.o.t.w
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\i:d ti:::.::: GDO'!'::. 1 bcarin (1 c1.a t::.: on the '"''~''' w;.. day of C,,-?t.ot- P .
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ha.-va ackno\;J..~dg-:.:.& ti1~
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Ciry of Richmond,
12th
day of
October, 1956.
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DEPARTMENT OF Tl-liZ' STATZ CO~?ORATION COiV;rv~ISSION
The ilccompan)'iug (el"tiiica~e for an amendment to the charter of the
Forest View Volunteer Rescue Squad, Incorporated,
signed in acwrdance with law, by -------Bruce C. \'le.l'thall-------------------, its President,
under tHe seal of the corporation, attested by -------T:Jm. H. Craip" Jr. _____________its Secretary,
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and duly aclmowlcdged by them, having been presented to the St,lte Corporation Commission and the ice, if any, requir-
ed by law having been paid, the State Corporation Commission having examined said certificate now declares that the
Forest View Volunteer Rescue Squad, Incorporated,
has complied with the requirements of law, and is entltled to the mncndmcnt or alteration of its charter set forth in said
application. Therefore, it is ordered that the charter of the
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Forest View Volu~teer Rescue Squad, Incorporated,
a corporation created by . State Corporation Commission"
be and the same is amended and altered in the manner and for the purposes set forth in said certificate, p~lrsuant to the
provisions of law.
1:he s<\id certilicatc, with this oruer, is hereby ordered
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to be admitted to record.
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_.j Cha.i\jilan.
Attest:
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Clcrl~ ot. the Com'i"ldssi01l.
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COM7\'rONW~,ALTH OF VIRGINIA:
OI"FICI~ OF THE STATE CORPORATION COMMISSION:
, 19 56.:
In the CITY OF RICHMOND, th~
12th
day of
October
i'he foregoing' amendment to the charter of_______
Forest View Volunteer Rescue Squad, Incorporated,
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was this day received and duiy admitted to record in this office and is hercby certified to the Clerk of thE'
Circuit Court of Ches1;.erfield County, according to law.
STATE~~;l3Rt~5J1!0~M~fSSIO;~,,,,-, ,_
B Lty (/ f 1/ t/ c:~,.,::, ~"-"..A..- /..~ ,~-- '/
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- Cham1U;;n.
Attest:
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FIHST MSISTMnClcrk (if the Commission.
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day of (l.~':;~""'_,{(, ',,) 19 S-c, .
The foregoing charter amcl;;lment and certificate of the State Corporation Commission thereon was received, duty
::dmitted to record, duly spread, and is now certified to the Ocrk of thc State Corporation Commission.
. ,.,;} .1-'~;:.:': I.;'.:' I'.~...,';'~
Court o{-.::.;: l~~ v-" ''','''''''4., '-.. "" '~'::L. the
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VIRGINIA:
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In the Oerk'g Office of the....~~.--l./!.,..,... -: -
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Ii non-stock corporation under :;:..r.d by vi:::tuc: of Cr:c:t)tor 13', Ti tlo 1,3, of' the Code
II o~ Virginia, 1950, and acts ~nendatcry theroto, ~or ~.c purpo"es and under the
! corporate na.."lle hereinafter t:cntioned :::.nd t.o thaJc end "'TO do; by this) our certi-
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I ficate of incorpor2.tion, set fo~th az :ollm'ls:
c:,e;RTIl"ICNi'E 0::'<' IfrCOa,..PQRATIOH
OF
iFOREST VIEH VOLm~'l'EZ~1 nESCU~ S:~U].D, n:CORP()P..l/I'lm
'l'his is to certify that "TO do h(:::.~t~r UG<wciutQ our.:;clvcs to e:;tabli::Jh 0.
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I Incorporated.
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The nro~e of the corporation is to be Forest View Volunteer Rescue Squad,
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It The name of the co~~ty wherein its principal office in this State is to
III~C located is Chesterfield County, Virginia, and its pos~ office addl'ess is
I hoi B~rsYTicl~ Lsnc, RicbJr.ond, VirGinia.
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Jl emergency ambula.'1ce and other fi.l'st-aid services; to assist lrhcreve::
II in, the saving of life or administel"inc; of first-aid; to teach, amonG :::,,3
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II EiXld throughout the COr,1rllllii.i ty ~ m::thocls of safety a.."ld firsti-c.id; to rend.;)r
II other e~ergellcy service for the saving of life and otber hm:~~e p~~oscs as the
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P a."ld. )?l'opcrtYI real B.nd per~;onall for the carrying out of the objects of its'
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" incorporation;
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PRniCj~~AL OFfICE
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Ptrff:?OSI~:;
(a)
To se:::'ve as a cOITJ"l1lmi ty rescue squad" providing t\-I'cnty-fO-:'lr hou:.~ free
:)ossible I
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such,
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To acquire, oi:ml hold" lease, possensl and use all kinds of apparatus
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to enter into ~'1d rr~e any contracts or perfo~a any ~ct necessal'~
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to 'borro'o-l I
;; r.'J.o-:lcy, r,~ortz~ce its J)ro;pcrtY' buy, scll~ or exchance at any time su::::i1 l'COJ. 'jl
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II 0:::; tc~t.e as !:lay UC necessary fo=:.' to.c promotion OJ: t(~C j.nterests o:f the corpcrCn;101},
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and prolier for its benefit and ....lelfa:~e 1 including the right e.nd pOi.;er
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subject .to the provlsim:3 of Article VII of thi::: CcrtU'ica.te of IncorporD.tion"
and to receive gifts, clonationc, Lmd co~tribu'l.;ions of co.sh, property, bot~1
real r.nd personal, to.ngible a.."ld into.ncib1e, and to secure funds for the pu:-
poses herein set forth by ~ub~cription or otherwise, and to receive, hold,
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cxpelld, and u::;e the snr:le.
( c) To exercIse all such :power and authorHy th"t rw:y be necessary to I !
co:rry out tile pUr}!OSeD and objects above specIfi.ed; bu', in view of the purposes, I
e.!ld essence of this corporo.tion, it is expressly C:cc1ared that thi,3 is a cor- !
poration not for gain or individual profit a~d that no ~ivid0nd shall ever be
declared or paid to a:.'lY of its members, and tr..a t none of its property, real or
personal, sholl ever be u3cd 04 expcnued except in c~rying into effect the
legiti~ete endz an~ aims of its beinG,
It is tile i.nter.l.tion, and it is hereby
expressly provided.. tr.&t the objects!,
contained :L>1 this .i~..rticle III snaIl I
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p~~osesJ a?ld Dowers specified and clauses
pe con:;..l;rucd to be in furthere..."lcc ot, and not to limit or restr:i.ct in any
IDanller, the general powers of said cOFPorution bectowed hereby or confe~red byt
law.
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l-1.~..x:n.fUi,~ AND NINTI.1UM m.Jl';[;3F.R OF DIHEC'IDi1S
---- ..
The Board of Dh'ectors, \.,rho arc to m::l:aagc .fc.hc affairs of the co;:-poratioll"
as limited by the By-Lai....S" shall be elect(~::l by the members of the corpor'u:t.ion
and shall l1umbe~ not more thon nine) provid,cd, hO'irever, that at 110 til:lE: shall
there be fCifcr tha.n three (3) Directors" includtng the President. Vacancies
on the B08.l-d of Directors shall be filled by election by the members of the
corporation.
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OFFICEH8 !t!R. DIHECTOnS
'l'ile n~J1CS
and residences of the Offiqers and Directors
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arc to manage
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the affairs of the cOl~oration for the first yea~ are as follows:
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[I Bruco C. ~11llthal1
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Ii R. L. Ca:von, J:....
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II Forrest D. Porter,
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II \lillia"n S. Parker
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II Bruce C. i{althal1
II R. L. Cavan, Jr.
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I Forrest D. Porter,
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II i-lilliam S. Parkel'
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IF. D. Porter, Sr.
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II Richard L. Snell
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iMclvin T. Patrick
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1'1 A. D. Harris
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II Linwood ].,. Cr01fc1cr
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Secrct~~.y
T'.cen.SUl"er
DIREC::l\')RS
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hOl Bys"ricJ.:. L,~e .
Ricl'lr.1ond.. V~rg:LnJ.a ,
(ChcGtcri'ield Cou:c.ty.. Va.):
1012 vk.in...rrig.1.t Drive
Rich.";lond.. Virgi.nia
(CheGter~ield COurlt~.. V~.)
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51~09 1ciccz tel' Road
Rich..-uo11.U, Vi:rgi.n.ia
(ChestcrtielQ COllilty, Va.)
1000 Br~dley ~~e
RicrJnon~.. Virginia
(Che3tcrfield County, Va.)
1l-01 BY3,,;li.ck La.'1(;:
Ricl'ul1ond, Virglnj.a
(CheGterfield COU::lty) Va.)
1012 'i'[a.:i.rn.;rrj.ght D:o:-i vc
RicrJfiOnd, VirGi~ia
(Chesterfield CCt1..'1ty, Va.)
521.0) Leicc.::>t.er Hoc!.d
Richr.1ond.. Virginia.
(Chcste::f'ield C0t1.nty.. Va.)
1000 Dr""dlc;:y La::8
Richmond, Virginia
( Chcs te:r:'ield COLU1'G:!) Va.)
5h09 Leice3ter :.toad
Richn1ond, Virg:L~ia
(Chesterfield C~unty)
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, l~ Barter Ro:.:.d
Riclli~o~d.. Virginia
(ChcGterfield County..
826 East hSth St::ezt
RicmnOllQ) Virginia
5211 Hockland RO~:.<l
RichL1ond, Virginia
(Chesterfield CO~1ty.. Va.)
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Ricrunond.. Vire::n:fo..
(Chesterfield Go~~ty)
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il one time arc to be limited is One ThoU':l<Sl.."ld Acres (1;000).
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,I) former shs.11 h2.ve voting prl vileges.
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Iii (ji:,. and state afO}.~esa.i.c:J do hereby cert:Lfy that Bru.ce C. Halth2,1J.. R. L.
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IJ Cavan, Jr. and Forrest D. Porter, Jr., ..,hooe narces are signed. to the
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11 \r.citinS bearing date on the ;i...(} ozy of Auzust, 1955, have thi::: cb.y
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H t'he sa!'.:~ before me in r:rv
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The period tor the d:u=atiol1 of t:1C cOl':poj~ation i::; unlizni ted.
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RE.l\ 1, }~3rJ.'I\rr~,;
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Tne &llOmlt of real ezt~te to ~~1ich the holdincs of the corporation at ~~y
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INl~~R~E3T
No t1ember shall have a.."1y interest in a....1d .-:;0 DJ.1Y property acg,uired by the
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COHl"lORATImr
The corporaticn. may h2,.ve both a~tive o,nd honorury r.:(;r:ioc.::~~;, but only the
Given u,,'1.der our ha.."lds a."1d
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zea.ls this c::5.!:!... day of A1.lGU::.;t., 1955.
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Brtlce~"C. Vlalthal1
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:,...-- ":"'-""-,-'.'.;"/ . '/' SEAL
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".,.~;-> ),/ ,J-;/{i ,;<7.. ;-(~ ~{_
Forrest D. Po~ter, Jr.
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aforesaid.
foregoing i
~(cJ.:novled"",{;d
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II ex...,,1ined, I thereupon ascertained and do cert.ify hereon that the persons si.gn-
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Ii ing a11d acknmdedging the foregoing Cel..tificate of IncorporGotion are of ec,od
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'I s'irrncd and (.~(:knolllc8..~cd in acCOrw.u1ce "Ii th the reCluircmen ts oJ: Cho:ot~:l' 1".) of t.h'1!
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il Code of VirGinia, and amcn&:1cnts thereto fm: lJUC11 caSC~3 1..uile al1d l,)l'ovidcd.
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Oi ven under ri'Y hand this ,2/f
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clay of a~,-,/! ", , 1955.
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" . , N'o~~ary PUolic t
Ky co;;;,mlss:i..on cxpil~es the 1(, day oJ:
IN THE CIRCUIT COUnT
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TEE CCUWff OF CliEST.J:Rl7IELD
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mor;lil ch.::.r::.ct.cr Eilld std. table und. propC'l' Ilm,';:;Ol1::> to be inco~:porG. teu 1"01' the
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purposes set forth i2 tbe said Certifi~,lte of Incorporatlon is; in my opinion,
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Given u';''1.G.cr my ha.nd this
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day of
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, 1955.
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DEPARTMENT 0;:." THS STATE: Cor~PO:~A7l0N C:OlvlMIS:;:;IUN
City of Richmond,
12th
day 0/
September, 1955
The accompanying certificatc for incorporation of an associ::..tion statcd by the applicants to be for charitable 01'
benevolcnt or literary purposes, 011 which no chart~r fee is rcquired by law, having becn presented to the State
Corporation Commission by
Bruce C. \1althall.. R. L. Cavan, Jr. and Forrest D. Port.er" Jr..
and the lIon.
J. G. Jefferson, Jr.
, J \luge of the
Circuit
Court of
Cl).e sterfield County having certified that the said pCl"SOnS signing said certificate are
of good moral character and suitable and proper pcrsons to be incorporated for the purposcs therein s~t forth, and that
the said ,certificate has bcen sizncd and acknowledged by said applicants in accordance with law, the State Corporation
Commission Laving examincd s:lic1 certificate, now declares that thc said applicants have complied \vith the rcquire-
ments of law, and have entitled thcmselves to a charter, and it is therefore ordered that the said
Bruce C.Walthall, n. L. Cavan, Jr. and Forrest D. Porter, Jr.
..nd their as~ociatcs and successors be, and they are hereby, made and created a body politic and corporate under and
by the namc of
Forest View Volunteer Hescue Squad,ll Incorporated
, ,
upon th~ terms ancl conditions, ..nd for the purposes set forth 111 said certilicate, with all the powers and privileges
coni~rred upon charitablc and bencvolcnt or litcrary corporations and subject to ..II the coaditions and restrictions i111-
poscd by law.
And said certificate, with this order, is hercby ordcred to be admitted to record.
Attest:
-// P ~- ~Z~CL /7//
-~~~c..:::.7-~~i77'" C-:c</{/
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. Cha.inuall.
,
~" ~~_t~';~/(:~}f;;di ,:~" ,- ,- " " ;.-.,._,.~~
, ". . Cie1"l~ oj the Commission.
COMMONWJ:<:ALTH OF VIRGIXlr\:
OFFICE OF STAT!; CORPORATION CO:lnIIssIOx.
In the CITY OF RICH1/IOND, the-..!.~~~_____day oL____~eptembe~
19 55 .
--~-- .J.~~rsL9t_YJ~.j{L_\LQ_llUl.t..~~LIl0..s..c.JJB'c_.s_Q.\lad'i_ln_co_~p-Q.r.c'lt~fir,L_______
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Thc ioreg'oing chartcr of~____,___.______________
.
was this day received and duly admitted to record in this ofJicc and is hereby certified to the Clerk of thc___
._____,_9j.E_~u:~.______ Court of~J.?st.e~fj.S!_lQ. County
according to law.
STATE 7C~' jRATJON CO:lI:lUSSlON
............ ""-': "
By r-:Z-/'.. /,-.-J ~ ~ .(1) ,..//
--?lL!---=-~ LtJ:.Id--7)'Co-'t.,I
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Chairman.
vll:':'CIXIA:
A '-- ' ..- >, .,~ /. -"
'test .- ,,' ?" I "'';;''',
-~--~:"";~::;~,,:::~:{:;~~(~:,~0~jC;-~'~~1.~J,<'--~:~n_ "..., ?
'=="==,,= (;l~rlrorlllc CO;;~~iLis;i~;~-
In the Clerk's Office of the'
Cj.r'C1U t
Court oLQhestG'i~'~_~~!r1 !L~1l1~1_
55
, 19_~.
16th
1 : 1) e C~ CI~'ll:) e r'
cay o. ____.__.____~
The iorq/lil~g- C:l~l'i.cr ;;':;u o.:rtificacc of the State Corporation Commission thereon was received, duly admitted
'J record, duly spread, and is now certified to the Clerk of the State Corporation COlllmi,;"ioll.
Teste: /'
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~ ~~ ~V ~...... $0' Q ~'~ "'7'4'- Y' <?' ~.~ V'~, <(Jt.,....~l- -::::: ~;.4-:;>,4.......,....';;:; ,or"",,' "",' V .......9
~taflZ QI'''rpomnon QIOllUltlSS10l1
d 414/."//# W ~h C'X" kJ /J ,./!:// C/J. -/ (// Itl. ti
o /I:lUtt'llll e. p'CI-tt/llf, ~'U:H'/i//~t1le/ 0tC{{(?/ Q(Jlj IOI't'I,IOl1/
~111111t),j{;;'Il~fict~.-eP~ftaP the foregoing is a true
copy of all documents constituting as of this date the charter of Forest
View Volunteer Rescue Squad, Incorporated.
~/([(.1;!JiIW1W )!!f!t17'l}f.UlPtotItJ..JeI!!';Y.td.-u:d
.#t'&~~~~!7Iu1i?
~~ol~ttmV ~lJt?;rU~.jto7~ -LtT
//fJij.~/I(//I~t21/f~' 22nd /A-1J1~:t/)
April ..if q) 4.9 68
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BUSINESS PHONE
232-8971
EMERGENCY PHONE
233-6677
Forest View Volunteer Rescue Squad
INCORPORATED
Just a Phone Call Away - 24 Hours a Day
5327 FOREST HILL A VENUE, P.O. BOX 9087
RICHMOND, VA 23225
November 11, 1982
Resolution
We the undersigned Forest View Executive Board Members give J P Mcguire
permission to apply for a Bingo permit in the name of Forest View
Volunteer Rescue Squado J
President ~,/? "! h ('
Vice pres~t.~~~(m,<.~/~ df"
&'\',1.'
C i .a I\... <-. j,)' ,) U~..t<",-,-...._,
apta n \' f1.,<.L..-
'/!~ ' ,/ /'.,' ,/ ~
/ ' " , / '" ' .. (, '--..
Comptroller (,!e ,"" ."C~;:;{4,..k" ~.-
:::::::e:h.irm~~~~~
Member at Large J. e ' I!ti~
Member at Large ~ S:' ;;Pt&tZlU.'i.{,,:;,J
Past President ,t. ,~? '~t:;J" " t1~
~. ;
Secretary /{;/yt fSS
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VIRGINIA BELLES SOFTBALL CLUB, INC.
8310 Hopkins Road
Richmond, Virginia 23234
November 10, 1982
Mr. Richard L. Hedrick
County Administrator
Chesterfield County
Chesterfield, VA.
Dear Mr. Hedrick:
The Virginia Belles Softball Club held a meeting on November 5, 1982
and a motion was made by Linda Nelms that the club give Shirley Jackson
the responsibility of obtaining the Bingo Permit for the calendar year
of 1983. The motion was seconded by Jo Tucker and passed.
Sincerely,
{,i, ,J, :, ,~,j"
Shirley A. Jackson
President
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PALMER & CAMPBELL. il
ATTORNEYS AT LAW II'
701 WEST BROADWAV
HOPEWELL, VIRGINIA'
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ARTICLES OF I~CORPORATION
OF
VIRGINIA BELLES SOFTBALL CLUE
We, the undersigned, hereby associate to form a nonstock corporation
under the provisions of Chapter 2 of Title 13.1 of the Code C'f, Virginia
and to that end set forth the following:
a. The name of the corporation is Virginia Belles Softball Club.
b. The purposes for which this corporation is organized are as
follows:
(1) To sponsor a women's softball team for the purpose of amatuer
competition in State, National, International, World softball tournaments
II
to promote the play of softball among yeung women amatuer athletes.
(2) To promotE, and subsidize thE: National Youth Softtall Program
in the State of Virginia, as sponse,red by' the United States Slo-Pitch
Softball Assn., Inc.
(3) To use any receipts from the operation of the club to:
(a) sponsor needy families through the department of
Social Services of the County of Chesterfield, Virginia;
(b) to contribute to the "Christmas Hother1s Fund".
(4) To do any and all lawful acts necessary, convenient or
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name of the initial I
the State of Virginil
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desirable for the purposes hereinbefore specified and defined, or which
may be incidental and pertinent thereto.
c.
The post office address of the initial registered office is
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701 West Broadway.
The name of the City in which the initial registered
office is located is the City of Hopewel.l, Virginia.
The
registered agent is J. Larry Palmer, who is a resident of
and a member of the Virginia State Bar and whose business office address is
the same as the registered office address of tre corporation.
d. The duration of the corporation is to be perpetual.
c. There are no members of this corporation.
f. The directors of tile corporation are to be elected by a
majority vote of the directors designated to serve as the initial directors,
set forth herein. There shall be no ex officio director.
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APPLICJ\TION FOR ^ PER."-liT 'TO CONOuer BINGO (',AMES OR RAFFLES
The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the COde of Virginia,
19S0, as amended, requests the Board of Supervisors of Chesterfield County to issue a permit to
conduct bingo garres or raffles during the 1983 calendar year.
In sUpjX>rt of this application, the applicant offers the follo.ving information under oath:
1. A. Proper ni'.ll'l'e of organization: Virginia Belles Softball Club
B. Address of organization's headquarters: 8310 Hopkins Rd., Richmond, VA. 23234
C. Address where all records of receipts and disburs~nts are perrranently filed:
8310 Hopkins Road, Richmond, Virginia 23234
D. NanE and address of o.vner of the property described in C arove:
Shirley A. Jackson & Mildred F. Burrell (same as above)
E. Type of permit applied for: Bingo ganes X Raffles
F. Address or addresses where bingo ganes will be held or raffle drawings conducted:
,REM Building, James Avenue, Ettrick, Virginia
Nom: 'Ihis permit is valid only at the above location.
G. Dates or days of week and tirres of day when bingo garres or raffles will be held at
above address or addresses: Saturday Nights, 6:45 P.M. 10:30 P.M.
2. A. Date when organization was founded: 1970
B. Has your organization been in existence and rret regularly in Chesterfield County for
tVwD years .irrrrEdiately prior to making this application? Yes X No_
C. Is your organization current 1 y and has your organization always been operated in the
past as a nonprofit organization? Yes X No_____
D. Tax Exempt Status No. (If Applicable) :
E. State the s]?ecific type and purpose of your organization: This is a women's atheletic
club - promotes women softball. support Chesterfield girls youth program extensively,
provides community services for various community funds.
F. This application is for a new ~t or a renewal pennit X (if for renewal
permi t, answer G below) .
G. Gross receipts fran all sources related to the operation of bingo ganes or instant
bingo by calendar quarter for the 12 ITDnth period. imrediately prior to the date of
this application:
1st quarter $13 .354.67 2nd quarterS9 ,105,50 3rd quarter Sll , 664.00
4th quarter $12 ,498 .41
3. Officers of Organization: Address:
President: Shirley A. Jackson
Vice President: Helene Wall
Secretary: Jo Ann Shirley
Treasurer: Jo Ann Shirley
4. ~r authorized with the organization to be responsible for conducting and operation of
bingo games or raffles:
Name:_ Shirley A. Jac~s9-n Address: 8310 Hopkins Road, Richmond, Virginia .
Bare TelQphone Number 275-6997 Business Telephone Number: 353-0151
5. IX> you, each officer, director and rre:mber of the organization fully understand each of
the follo,.,ring:
A. It is a violation of law to enter into a contract with any person, firm, association,
organization, partnership or corpJration of any classification, whatscever, for the
purpose of organizing, managing or conducting bingo games or raffles?
Yes X No
8310 Hopkins Road. , Richmond. Virginia
2206 Rio Vista St. . Chester, Virginia
3009 Monument Ave. , Richmond, Virginia
3009 Monument Ave. . Richmond, Virginia
B. The organization must maintain and file with the County Internal Auditor on or
before November ~, canplete records and disburserrents pertaining to bingo ganes and
raffles and that such records are subject to audit by the County Internal Auditor?
Yes X No
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C. Any organization found in violation of Section 18.2-340.10 of the COOe of Virginia
authorizing this pennit is subject to having such pennit revoked and any organiza-
tion or person, shareholder, agent, rrernber or employee of such organization who
violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the
Cexle of Virginia nuy be guilty of a felony? Yes-1L- No
Has your organization attached to this application each of the fOllowing?
A. A copy of the organization's charter, articles of incx::>rp:>ration, bylaws, and other
legal dOC'l.lIt'ents which descrire the specific purfOses for which the organization is
chartered or organized? Yes X No .
B. A copy of a resolution of the organization's board of directors authorizing the under-
signed to apply for this p2!nnit? Yes X No
C. A check in the arrount of $25.00 payable to Treasurer, Chesterfield County as an
application fee? Yes X No
D. Additional pages where necessary to fully canplete this application? Yes_ No~.
Have you and each officer of your organization read the attached };X'3nnit and do you and
each of you agree on behalf of the organization to CCIlply with each of the oonditions
therein? Yes X No
7.
8.
I hereby swear or affinn under the ,penalties of perjury as set forth in Section 18.1-434
of the Code of Virginia, that all the al::x:>ve questions have been cc::rtpletely answered and.
that all the statenents herein are true to the best of my knowledge, infonration and
beliefs.
WI~.SS_ the fOllcrin9' signatures and seals:
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Signature ,Af App '1. . t
President
Title
8310 Hopkins Road., Richmond, Virginia
J.\ddress
STA'ffi OF VIRGINIA ' ,
ecum OF CHFEl!ERFIEI19 Go I T Y () F 7< I C H M ()11ItJ
I, SofiA/AI 0uTlJcI<L-IJIV/j, a Notal:y Public in and for the County and State afore-
said, ,do. hereby certify. that 5' H /ft.). e y fJ I J/l c1-SlI/V in ~ capacity as --rre G:5 J f.) ~/V T
of lJllz,Gllvirl BEJ"J.,f5 ScFT13f1LL (f}lu t5 organization and whose narre is signed to the
foregoing appeared bE~fore Ire this day and acknowledged, subscribed a1')d swore the sane
before Ire in the jurisdiction aforesaid. Given under my hand this 127-). day of
NOVGNlJ3E:f< ,r 1982 .
My Catmission Expires:
__TuL V 10/ J ~'{j)3 #
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RESOLUTION
WHEREAS~ THE ST. ANN'S PARISH COUNCIL ADOPTED
THE RAFFLE PROJECT AT THE PARISH COUNCIL
MEETING ON OCTOBER 25~ 1982~ AND
WHEREAS~ THE CHESTERFIELD COUNTY REQUIRES A
PERMIT TO CONDUCT SUCH A RAFFLE~ THEREFORE~
BE IT RESOLVED~ THAT ROGER E. DEMERS~ CHAIRMAN
OF ST, ANN'S PARISH COUNCIL IS AUTHORIZED
TO APPLY FOR A 1983 RAFFLE PERMIT,
ACTION OF MEMBERS OF PARISH COUNCIL: APPROVAL
ATTESTED
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Kathleen Taylor, Secretary
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APPLICATION FOR ^ PERMIT 'I'D CONDUCT BINGO (,:J\MES OR RAFFlES
The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia,
19S0, as anended, requests the Board of Supervisors of Chesterfield County to issue a permit to
conduct bingo games or raffles during the 1983 calendar year.
In sUpp::lrt of this application, the applicant offers the follONing information under oath:
1. A. Proper name of organization: Saint Ann's Parish Council
. . 17111 Jefferson Davis Hwy
B. Address of organization's headquarters:JJDonial Hei9hts. VA 23B34
C. Address where all records of receipts and disburserrents are permanently filed:
17111 Jefferson Davis Hwy; Colonial Heights, VA 23834
D. Narre and address of owner of the property described in C alxNe: Ca tho 1 i c
Diocese of Richmond, 811 Cathedral Place, Richmond, VA 23220
E. Type of pennit applied for: Bingo games Raffles---x-.
F. Address or addresses where bingo games will be held or raffle drawings conducted:
17111 Jefferson Davis Hwy, Colonial Heights, VA 23834
G.
NOI'E: 'Ihis permit is valid only at the above location.
Dates or days of -week and ti..Ires of day when bingo garres or raffles will be held at
above address or addresses: February 12, 1983
1925
2. A.
Date when organization was founded:
Has your organization been in existence and rret regularly in Chesterfield County for
tY.D years i.rmediately prior to making this application? Yes X No
Is your organization currently and has your organization always been operated in the
past as a nonprofit organization? Yes X No__.
D. Tax Exempt Status No. (If Applicable): 54-0687684
E. State the specific type and purpose of your organization:
General religious, charitable functions
B.
C.
F. This application is for a new pennit X or a renewal permit (if for renewal
permit, answer G below) .
G. Gross receipts fran all sources related to the operation of bingo ganes or instant
bingo by calendar quarter for the 12 IIDnth period innediately prior to the date of
this application:
1st quarter 2nd quarter
4 th quafter
3. Officers of Organization:
CHAIRMAN:
X~~l~~~t: Roger E. Demers
V. _C.HHAAIRM "A,N : P 1 F' 1
ice ~: au lca ora
Secretary: Kathleen Taylor
Treasurer:
4. Member authorized with the organization to be responsible for conducting and operation of
bingo games or raffles:
Narre:_~r Demers ____ Address: 1003 Elmwood Dr" Col. Hgts. VA 23834.
Hare TelC'phone Nl.llTIb:?r 526-3287 Business Telephone Number: None
5. Do you, each officer, director and rrember of the organization fully understand each of
the following:
A. It is a violation of law to enter into a contract with any person, finn, association
organization, partnership or corporation of any classification, whatsoever, for the '
purpose of organizing, m:maging or conducting bingo garres or raffles?
Yes X NJ
B. The organization must maintain and file with the County Internal Auditor on or
before N::wember ~, canplete records and disburserre.nts pertaining to bingo ganes and
raffles and that such records are subject to audit by the County Internal Auditor?
Yes~ No_'
3rd quarter
Address:
1003 Elmwood Dr.. Colonial Heiqhts, VA 23834
1006 Hoperidge Ct. Colonial Hts. VA 23834.
504 N. Park Dr. Petersburg, VA 23805
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C. Any organization fOll;d in violation of Section 18.2-340.10 of the COde of Virginia
authorizing this ~nnit is subject to having such permit revoked and any organiza-
tion or person, shareholder, agent, rrernber or anployee of such organization who
violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the
COOe of Virginia may be guilty of a felony? Yes X No
6. Has your organization attached to this application each of the following?
A. A copy of the organization I s charter, articles of inoorp::lration, bylaws, and other
legal documents which describe the specific pllrfOses for which the organization is
chartered or orqanized? Yes No X
B. A copy of a resolution of the organization's board of directors authorizing the under-
signed to apply for this ~rmit? Yes X No
C. A check in the clITOunt of $25.00 payable to Treasurer, Chesterfield County as an
application fee':) Yes ~ No
D. Additional pages where necessary to fully canplete this application? Yes _ l\k:)--1-.
7. Have you and each officer of your organization read the attached permit and do you and
each of you agree on behalf of the organization to ccrrply with each of the conditions
therein? Yes X No .
8. I hereby swear or affinn under the penalties of perjw:y as set forth in Section 18.1-434
of the Code of Virginia, that all the above questions have been a:trp1ete1y answered and
that all the statements herein are tJ:ue to the best of my knowledge, infonnation and
beliefs.
St. Ann's Parish Council
Hgts. VA 23834
My Cannission Expires:
A-Pt2 1L- 2,0 I q 81-
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STA'IE OF VIRGINIA
COONrY OF ClIES'IERFIErD
I, -r;'(,...f/-) }Ti==RP/~~ , a Notary Public in and for the County and State afore-
said, do hereby certify that KO&IE.iC /~, 88/111t3..eJ; in his capacity as CHJTlem/JN
of ST, ANN ~ t:A.i'<.\.O.J (~OUAJC!-I L- organization and whose nane is signed to the
foregoing appeared refore Ire this day and acknowledged, subscribed and swore the sane
before Ire in the jurisdiction aforesaid. Given under my hand this Is r day of
(J}6CEM&IE;(2 , 19 02-. -
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~PubliC
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LOYAL ORDER
OF MOOSE
MANCHESTER-RICHMOND LODGE No. 699
11110 TRADE ROAD
RICHMOND, VA 23236-3998
USE OF BINGO PROCEEDS
TO WHOM IT MAY CONVERN:
PROCEEDS OF BINGO AND/OR RAFFLES IS PRIMARILY
USED FOR DONATIONS TO CHARITABLE ORGANIZATIONS
IN THE CHESTERFIELD AND RICHMOND AREA AS WELL
AS SOME NATIONAL ORGANIZATIONS SUCH AS THE
(jARTHRITIS FOUNDATIONOMUSCULAR DYSTROPHY,
GPREVENTION OF BLINDNESSliMULTIPLE SCLEROSIS,
ETC. ANY FUNDS NOT USED FOR THESE CHARITIES
ARE USED TO SUPPLEMENT OTHER LODGE INCOME TO
PAY OUR MORTGAGE PAYMENTS AND UTILITY BILLS,
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ORA M. SHIREY, SECRETARY
MANCHESTER-RICHMOND LODGE
LOYAL ORDER OF MOOSE
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APPLICATION FOR ^ PERMIT ro CONDUcr BINGO (",AMES OR RAFFLES
Tnc undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia,
19S0, as amended, requests the Board of Supervisors of Chesterfield County to issue a permit to
conduct bingo ganes or raffles during the 198, calendar year.
In sUPI=Ort of this application, the applicant off~rs th~ follOWing infoI1)'.lQ.ti,Dn lU1der oath:
Manches'ter-Rlchmond LOdge "09'1
1. A. Proper narre of organization: Loyal Order of Moose
B. kldress of organization's headquarters: 11110 Trade Road, Richmond, VA 2323.6
C. Address where all records of receipts and disburse.rn:=nts are pernanently filed:
11110 Trade Road, Richmond, VA 21216
D. Nam= and address of owner of the property described in C above:
Same as A and B above.
E. Type of pennit applied for: Bingo ganes X Raffles X .
F. Address or addresses where bingo ganes will be held or raffle drawings conducted:
11110 Trade Road, Richmond, VA 23236
NCYI'E: 'Ihis permit is valid only at the above location.
G. Dates or days of week and ti.m2s of day when bingo ganes or raffles will be held at
aOOve address or addresses: Thursday 7PM and Sunday 5.10 PM ' .
2. A. Date when organization was founded: June:3, 1962
B. Has your organization been in existence and rret regularly in Chesterfield County for
t\<.D years imrediately prior to making this application? Yes X No
C. Is your organization currently and has your organization always been operated in the
past as a nonprofit organization? Yes X No__
D. Tax Exerrpt Status No. (If Applicable) : SOl ( c) ( 8)
E. State the specific type and purpose of your organization:
Fraternal Or~anization operating under the LOdge system.
F. 'This application is for a new permit or a renewalpennit x (if for renewal
perIni t, answer G below) . --
G. Gross receipts fran all sources related to the operation of bingo ganes or instant
bingo by calendar quarter for the 12 IIDnth period i.rmediately prior to the date of
this application:
1st quarter 49 n6 3 . 23 2nd quarter 49713. 53 3rd quarter 49942.46
4th quarter 70463.18
3. Officers of Organization: Address:
~~s~~f: ~~gh E. Kitchen 8100 Duncaster Rd., Richmond, VA 232J5
Jr. -era-vern
Vice President: James J. Clary, Sr. . 10570 Dakins Rd. Richmond, VA 23235 .
Secretary: Ora M. Shirey . 11404 Briarmont Rd. #104 Rich. VA 232.35
Treasurer:RRmon A. Hinp.s . 2324 Pocoshock Blvd. Richmond. VA 21~35
4. Member authorized with the organization to be responsible for conducting and operation of
bingo ganes or raffles: 23113
N~: Rodney Hum~h.rles Address: 4609 Bridgewood Rd. Midlothian VA
Hare Telephone Nmnber 744-4574 Business Telephone N1.ID1ber: ?
5. Do you, each officer, director and member of the organization fully understand each of
the tollONing:
A. It is a violation of law to enter into a OJntract with any person, firm, association,
organization, partnership or corporation of any classification, whatsoever, for the
purpose of organizing, managing or OJnducting bingo games or raffles?
Yes--x- No_.
B. The organization must maintain and file with the County Internal Auditor on or
before NJvember l, complete records and disburserrents pertaining to bingo garres and
raffles and that such records are subject to audit by the County Internal Auditor?
Yes X No
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c. Any organization found in violation of Section 18.2-34?10 of the Code of virg~a
authorizinq this permit is subject to having such ~rnut revoked and any organlza-
tion or person, shareholder, agent, nember or ~loyee of such organization who
violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the
Cede of Virginia may be guilty of a felony? Yes -X- No
6. Has your organization attached to this application each of the follClNing?
A. A copy of the orqanization I s charter, articles of inCXJI1X)ration, bylaws, and other
legal dOC1..1ITeI1ts which describe the specific puq:oses for which the organization is
.chartered or organized? Yes X No
B. A copy of a resolution of the organization IS ooard of directors authorizing the under-
signed to apply for this t:ennit? Yes X No
C. A check in the anount of $25.00 payable to Treasurer, Chesterfield County as an
application fee? YesX No
D. Additional pages where necessary to fully ccmplete this application? Yes~ No____.
7. Have you and each officer of your organization read the attached permit and do you and
each of you agree on behalf of the organization to canply with each of the oonciitions
therein? Yes X No
8. I hereby swear or afEinn under the penalties of perjury as set forth in Section 18.1-434
of the Code of Virginia, that all the above questions have been a:nplete1y answered and
that all the statenents herein are true to the best of my knowledge, infonratian and
beliefs.
WITNESS the fo1lowinq signatures and seals:
Si~~~~o~~if&l1t Ti~
11110 Trade Road. Richmond, VA 23236
.Mdress
STA'IE OF VIRGINIA
CCXJNI'Y OF CHESTERFIElD
I, ~,*,io Go :?'I^r~"7 , a N:>tary Public in and for the County and State afore-
said, dohereby certify that O~~ \'1\'. "'Sh\ ..e~ in his capacity as S-e-e"N,1r.uu
~""<:.N,'i;'.rler~ 1<:-,<...",~.-O\ L-ro<yt.l q . .'- .. 4..
of, Ln(~Ol arlo...... (~'<Y\COs..t>' organ~zation and whose l1a1'te ~s s~gned to the
foregoing appeared before Ire this day and acknowledged, subscribed and swore the sarre
before Ire in the jurisdiction aforesaid. Given under my hand this B day of
'~ Il9~
My Camrission Expire~;:
My ~irimission Expires July Il, 1985
J /
/X!i\.i' 4
Notary
-
-
LOYAL ORDER
OF MOOSE
MANCHESTER.RICHMOND LODGE No. 699
11110 TRADE ROAD
RICHMOND, VA 23236-3998
RES 0 L UTI 0 N
Whereas: Manchester-Richmond Lodge #699 Loyal
Order of Moose, is desirous of securing a permit
to operate Raffles and/or Bingo Games during the
1983 calendar year, be it therefore
Resolved: That we, the members of Manchester-
Richmond Lodge #699, Loyal Order of Moose, do
hereby petition the Board of Supervisors of the
County of Chesterfield for the issuance of such
permit. and authorize Ora M. Shirey as Secretary,
to apply to Chesterfield County for a permit for
the calendar year 1983.
I, Ora M. Shirey, do hereby certify the foregoing
resolution was adopted by the Board of Officers of
Manchester-Richmond Lodge #699, Loyal Order of Moose
on the 21st. day of October and subsequently approved
at a meeting of Manchester-Richmond Lodge #699 on the
25th. day of October, 1982.
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LOVAL ORDER OF MOOSE - LOVGE 8V-LAWS
Ailic.te 1
Tille
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~\TJt:~ name and ;tdle 06 thi~ lodge .&haU be. Manchester-RichmO'nd
~,;,j;",~ Ne. 699 , LOYAL ORVfR or MOOSLt chdu(lJted by .the SUpll('.me
';~J._<<- .01; tite toJr1.d, unclelt. th~ COM.ti,.t<<.t,iOYl and Gi-neXa1. La~ 601(
tht:' ,uulituU.iJn and 'L~guea.tJ..Ct1 06 membM lo~g€A~'
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Ivz;t iC'1~..e 11
hi If oliJn~,nt F H
EnJtO-Untel1t 6ee 60lL adm'u>6.Lon to 'YlembeMMyJ in ,:tl1l-6 tQ,~ .~ t14J.t.~,
be ie.h~ :t1UJ.n $ 2 O. 00 exc.('.p.t fApcn ~peMa..Uo n ..fA4ued i bif:::the: Gt~~.
GOt'MltOit, pvun.i.t.t.ing a ir..6.6eJ1, 6ee.
A~ti..c1 (J 11 1
VuvA and ABC Vo~
The. membeMlUp dueA, .inc1uding ABC Vo.fhvr., .6ha.U be $35.00 pelt
yeall., patjable. arlYI.U.a11y, ,~e.mi -annuctUy, Oit quaJlteJl.ly in advanc.e.
AltiA.-c.f (J 1 L'
Me.etA ng 6
The ItegulaJt merung,f, o-6tlviA ~odg(' ....\ftCLU bf' h{>.1 d on Mondax
M.ght, at 8 :00 p. m. .
r t ~
A.Jttic.t "- V
Thcile b!j-WJ6, Olt an.y paJLt theJI..eo6, mt.l!! bl' amended at a.n.y me.e:t..Ul8'
by a rruj olLLty vo:te 06 me.mbeM pJr.u,ent, p!lov-idid howeveJl., tha:t
,!tuch an1(1,ndme,M.6 Me not in. c.on6iA.c.:t with :the Law6 cfJ .the. OJt.deIL,
<<nd that all. pJr.opo~ed amendmenu aite itec.omme.nde.d by the BoaM 06
06 M{'.eJt.6. Suc.h a.men.dmeltt6&ha.U. not bec.ome eo 6ec..U.ve un.t.U. :the,!!
hdv~ been ~ubm.i.tted .in duplic.ate to :the Gene!la.i Govennoll and
appILoved b!j him in w~ng.
Alttide V I 'I
The~e b!j-laW6 heJr.Un6U 60JLth Me. ~upp.umeYLt.aJty to :the l.aLo6 o~ the I
01tdeJt and a..U ma.t..teM peJLta..ttUng to the gove/1.I1J71tnt 06 tw Lodge,
not c.oveJted by the 60Jr.e.go.tng by-.tt:t1AJ6 .6/udi.. be govellned by the
, Corud:Ltu,utm and GeneJl.a1. LaW4 nO'i the lrLb.ti.J:.u;tioYJ, and Reguta..tion
()~ MembeA Lodg ell .
/~
November 3, 1982
VATE
A?R 301973
In~""" "...nue ..."Ice
\,'.~;tID~GDUOO%1fi@uut' 19)@. ~@~~ '
;)1I1e. '4 APR l~ll J An '.P~y r.fer,~ ',J,.~." " ",
". ACTS&~lll, <l ~,. ,I. ,,~. .'_ ';"",~
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Supreme Lodge of tho Wor:ut . ",w , ,,<.",t
Loyal Order of MQoa~ , ,'t. .,.,~-, t <~. '/} ;\",
Moosehart. Illinois "60539"" j.., , ' r~
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Attention: Hr. Carl A. lieu
Sup~eme ~l'eta+'1
~mlemen:
Your request of March 16 to substitute substantially simUar state-
ments for the t'illencial infonnation required byPal't II of Form 990 it,
ap1'>rove4 provided you also a.ttach:
(1) A reconciliation of the data shown on the 5ubstitut~ wi'tth
the SU1III'\ary line it~B in part, I; and
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(2) A statement exp1ainitli how yaur business activities not
report.edon Form 990-T contJ."ib11t,ed importaIltl;r t.o your
exempt purpose.
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Attachments must contain the name and identifying number of the
ol"ganization and be prepared on the same stze p8.per~s that of Form 990~
Sincs you are 8. national org~zation and your local organizatioJ'lS
will be using the $~e .tatements, please supply them witb a cQW of
this letter since ~t \fill serve astbeir authorization to $ul>mit tf1e . . ,,, ':
substitute statements with their returns. '
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Il the infonnation conta.ined "Ul your approved substitutlli stat~8
and the informe.t101, required by our Form 990, Part II does not chapge
substantially, you ne~ not request permission each year to use YOQr
sublit;i.tuted statement 3 in lieu of Part II., Form 990.
A oopy of this letter should be attached to each ret,urn uaing
t~e ~tatements.
Sincere~ yours,
William F. CUlliney
Director, Taxpay~r Service Div.LaiQP
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PERMIT
By Resolution of the Chesterfield County Board of Supervisors duly adopted
on , permission to conduct bingo games or raffles is
herebYgranted to ____m_ to conduct
bingo games and raffles during the calendar year
, ~ .
This permission is granted subject to the following conditions:
1. That no part of the gross receipts derived from bingo games or raffles
inures directly or indirectly to the benefit of any private shareholder, member,
agent or employee of your organization.
2. Your organization shall not enter into a contract with any person or
firm, association, organization, partnerships or corporation of any classifica-
tion whatsoever, for the purpose of organizing, managing or conducting bingo
games or raffles.
J. No person, except a bona fide member of your organization who shall have
been a member of the organization for at least ninety days prior to such partici-
pation, shall participate in the management, operation or conduct of any bingo
game or raffle, and no person shall receive any remuneration for participating in
the management, operation or conduct of any such game or raffle, provided that
the spouse of any bona fide member or a firefighter or rescue squad member employed
by a political subdivision with which the volunteer firefighter or rescue squad
member is associated may participate in the operation and conduct of a bingo game
or raffle if a bona fide member is present.
4. Your organization shall not enter into any contract with or otherwise
employ or compensate any member of that organization regarding the sale of bingo
supplies or equipment.
5. Your organization shall not award any prize money or merchandise valued
in excess of the following amounts: (a) no door prize shall exceed twenty-five
dollars ($25.00), (b) no regular bingo or special game shall exceed one hundred
dollars ($100.00), and (c) no iackpot, of any nature whatsoever, shall exceed
one thousand dollars ($1,000.00). In no event shall your organization join with
any other organization in establishing or contributing to the maintenance of any
jackpot.
6. Your organization shall maintain a record in writing of the dates on
which bingo is played, the number of people in attendance on each date and the
amount of the receipts and prizes paid on each such day. The organization shall
also maintain a record of the name and address of each individual to whom a door
prize, regular or special bingo game prize or jackpot from the playing of bingo
is awarded, as well as the amount of such award. The organization shall also
maintain an itemized record of all receipts and disbursements, including operating
costs and use of proceeds incurred in operating bingo games.
7. Your organization shall not place or permit to be placed on the premiRP~,
or within one hundred yards of the premises, where such bingo qame is to be con-
ducted, any sign or signs advertising such bingo game.
--
8. Records of all bingo and raffle receipts and disbursements shall be
kept and shall be filed annually under oath with the County Internal Auditor
on a form furnished by t;he auditor. All such reports shall be submitted to the
Internal Auditor not lat;er than t.he first day of November of each calendar year
for which a permit has been issued and such records shall be a matter of public
record. Each report shall include a record of the gross receipts and disburse~
ments of said organization for the year period which commenced on the first day
of October of the previous year and ended on September 30 of the current year.
9. No person shall payor receive for use of the premises to conduct the
bingo games or raffles a sum of money in excess of the current fair market value
of the premises and in no event shall such sum of money be based upon or deter-
mined by a percentage of the proceeds derived from the bingo games or raffles.
10. The organization shall not hold bingo games more frequently than two
calendar days in anyone calendar week unless a special permit is granted by the
Board of Supervisors of Chesterfield County for more frequent games.
11. The organization is authorized to play instant bingo as a part of the
bingo games; provided, however, that:
(a) Instant bingo may be conducted only at such time as a regular bingo
game, as defined in Section 18.2-340.1(2) of the Code of Virginia, 1950, as amen-
ded, is in progress and only at such locations and at such times as are specified
in the bingo application permit;
(b) The organization shall not derive more than thirty-three and one-
third percentum (33 1/3%) of its gross receipts from, the bin90 games by the play-
ing of "instant bingo" or "bingo in any rotation;"
(c) The organization which conducts the playing of instant bingo shall
maintain complete and accurate records of the date, quantity and card value of
instant bingo supplies purchased as well as the name and address of the supplier
of such instant bingo supplies. Th~ organization shall also maintain a written
invoice or receipt from a non-member of the organization verifying any information
required by law; and
(d) The organization shall not sell an instant bingo card to an individ-
ual below sixteen years of age.
12. The proceeds from the operation of the bingo games or raffles shall
neither be used for the purchase of real estate or improvements for a meeting
place for the organization, nor shall the proceeds be used for the maintenance
or benefit of a private organization which does not exist exclusively for reli-
gious, charitable, scientific, literary, community or educational purposes, nor
shall the proceeds directly or indirectly benefit any member of the organization.
13. Except for reasonable and proper operating costs and prizes, no part of
the gross receipts derived by an organization permitted to conduct bingo games
or raffles may be used for any purpose other than those lawful religious, char-
itable, community or educational purposes for which the organization is specifi-
cally chartered or organized.
~
....
14. In addition to the conditions contained in this Permit, the orq.lnization
will comply with all provisions of the Code of Virginia and the Code of I.he
County of Chesterfield regarding Bingo Games and Raffles.
15. The Board of Supervisors may deny, suspend or revoke the permit of your
organization for any non-compliance with these conditions, with the Code of the
County of Chesterfield or the Code of Virginia.
16. ANY PERSON, SHAREHOLDER, AGENT, MEMBER OR EMPLOYEE OF SAID ORGANIZATION
VIOLATING ANY OF THESE CONDITIONS SHALL BE GUILTY OF A MISDEMEANOR AND UPON CON-
VICTION THEREOF SHALL BE SUBJECT TO A FINE OF NOT MORE THAN ONE THOUSAND DOLLARS
OR BY CONFINEMENT IN THE COUNTY JAIL FOR NOT MORE THAN TWELVE MONTHS OR BOTH. A
VIOLATION OF CONDITION 13 ABOVE SHALL BE PUNISHABLE BY IMPRISONMENT OF NOT LESS
THAN ONE YEAR, NOR MORE THAN FIVE YEARS OR BY A FINE OF NOT MORE THAN ONE THOUSAND
DOLLARS OR CONFINEMENT IN THE COUNTY JAI~FOR NOT MORE THAN TWELVE MONTHS OR BOTH.
ANY ORGANIZATION VIOLATING CONDITION 5 ABOVE SHALL HAVE ITS PERMIT AUTOMATICALLY
REVOKED.
17. THIS PERMIT MUST BE RENEWED AT THE END OF EACH CALENDAR YEAR BY THE BOARD
OF SUPERVISORS.
lB. THIS PERMIT IS VALID ONLY AT THE LOCATION PROVIDED ON THE APPLICATION FOR
PERMIT TO HOLD BINGO GAMES AND RAFFLES.
19. THIS PERMIT OR A COPY THEREOF MUST BE POSTED ON THE PREMISES WHERE BINGO
GAMES OR RAFFLES ARE CONDUCTED. THIS PERMIT IS NOT ASSIGNABLE.
BOARD OF SUPERVISORS
By
Chairman
Attest:
County Administrator
,J;....
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'7 ,11'
JI/Jlles ^ Iver
Ric1tJl101ld, Va.
Novemb~ 24, 1982
Mtc.. 1UcJuvz.d L. H ec:Ltz..{.c.k
County AdmiYiMtJta.tolL
C heA.t~6iei..d County
CheA.t~6iei..d, Vinginia 23832
VeM MIL. Hec:Ltz..{.c.k:
At. OUlt lLegulM BOa.Jz.d 06 V-iJz.ectoM mee:Ung in NovembeJr.,
1982, .the 1Uc.hmond JameA Riv~ U.oYUJ Club a.u.:thoJUzed OWl. Cha..iJr.-
man 06 Fund Ro.i..6ing, W-iWam Hea.:th, .to apply 601L a pe.ttmU .to
c.onUl1.Ue OUlt bingo game -Ln CheA.teJr.n..:ei..d County.
1 have enc.R.o~ed a c.opy 06 .the COn6.titution and By-~
06 .the InteJr.nati..on.a..t AMoc1..ailon 06 L-LOn6 Club~. Th.iA ~:ta.nd-
Md 60JUrl hM been adop.ted by OUlt club and .6~VeA IUl OWl. oPeJr.-
ati..ng by-R.a.wJ.,.
YOUlt c.onUnued ~uppolLt 06 OUlt bund IUW,-Lng ennolt:t6 L6
glLea;Uy applLeci..a..ted. PlelUle c.on:ta.ct me OIL W-iWam Hea..th -L6
any 6Wt;th~ -Ln60Juno.:tWn L6 needed.
S-Lnc.en,ety,
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UlS G. VeBARTOLO
Jz.eA-Ldent
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Endo~Ulte
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PERMIT
By Resolution of the
on
hereby granted to T
bingo games and raf
Chesterfield County Board of Supervisors duly adopted
, permission to conduct bingo games or raffles is
Jfirl10 f(, v,~ I".v,~ C.f to conduct
the ca en ar year I q5-3
1 ~ .
This permission is granted subject to the following conditions:
1. That no part of the gross receipts derived from bingo games or raffles
inures directly or indirectly to the benefit of any private shareholder, member,
agent or employee of your organization.
2. Your organization shall not enter into a contract with any person or
firm, association, organization, partnerships or corporation of any classifica-
tion whatsoever, for the purpose of organizing, managing or conducting bingo
games or raffles.
3. No person, except a bona fide member of your organization who shall have
been a member of the organization for at least ninety days prior to such partici-
pation, shall participate in the management, operation or conduct of any bingo
game or raffle, and no person shall receive any remuneration for participating in
the management, operation or conduct of any such game or raffle, provided that
the spouse of any bona fide member or a firefighter or rescue squad member employed
by a political subdivision with which the volunteer firefighter or rescue squad
member is associated may participate in the operation and conduct of a bingo game
or raffle if a bona fide member is present.
4. Your organization shall not enter into any contract with or otherwise
employ or compensate any member of that organization regarding the sale of bingo
supplies or equipment.
5. Your organization shall not award any prize money or merchandise valued
in excess of the following amounts: (a) no door prize shall exceed twenty-five
dollars ($25.00), (b) no regular bingo or special game shall exceed one hundred
dollars ($100.00), and (c) no iackpot, of any nature whatsoever, shall exceed
one thousand dollars ($1,000.00). In no event shall your organization join with
any other organization in establishing or contributing to the maintenance of any
jackpot.
6. Your organization shall maintain a record in writing of the dates on
which bingo is played, the number of people in attendance on each date and the
amount of the receipts and prizes paid on each such day. The organization shall
also maintain a record of the name and address of each individual to whom a door
prize, regular or special bingo game prize or jackpot from the playing of bingo
is awarded, as well as the amount of such award. The organization shall also
maintain an itemized record of all receipts and disbursements, including operating
costs and use of proceeds incurred in operating bingo games.
7. Your organization shall not place or permit to be placed on the J)remiR0~,
or wlthin one hundred yards of the premises, where such bingo qame is to be con-
ducted, any sign or signs advertising such bingo game.
...........
8. Records of all bingo and raffle receipts and disbursements shall be ~
kept and shall be filed annually under oath with the County Internal Auditor
on a form furnished by t:he auditor. All such report,s shall be submitted to the
Internal Auditor not lat~er than the first day of November of each calendar year
for which a permit has been issued and such records shall be a matter of public
record. Each report shall include a record of the gross receipts and disburse.
ments of said organization for the year period which commenced on the first day
of October of the previous year and ended on September 30 of the current year.
9. No person shall payor receive for use of the premises to conduct the
bingo games or raffles 2l sum of money in excess of the current fair market value
of the premises and in no event shall such sum of money be based upon or deter-
mined by a percentage of the proceeds derived from the bingo games or raffles.
10. The organization shall not hold bingo games more frequently than two
calendar days in anyonE! calendar week unless a special permit is granted by the
Board of Supervisors of Chesterfield County for more frequent games.
11. The organization is authorized to play instant bingo as a part of the
bingo games; provided, however, that:
(a) Instant bingo may be conducted only at. such time as a regular bingo
game, as defined in Section 18.2-340.1(2) of the Cod~e of Vir9inia, 1950, as amen-
ded, is in progress and only at such locations and a,t such times as are specified
in the bingo application permit;
(b) The organization shall not derive more than thirty-three and one-
third percentum (33 1/3%) of its gross receipts from the bin90 games by the play-
ing of "instant bingo" or "bingo in any rotation:"
(c) The organization which conducts the playing of instant bingo shall
maintain complete and accurate records of the date, quantity and card value of
instant bingo supplies purchased as well as the name and address of the supplier
of such instant bingo supplies. The organization shall also maintain a written
invoice or receipt from a non-member of the organization verifying any information
required by law; and
(d) The organization shall not sell an instant bingo card to an individ-
ual below sixteen years of age.
12. The proceeds from the operation of the bingo games or raffles shall
neither be used for the purchase of real estate or improvements for a meeting
place for the organization, nor shall the proceeds be used for the maintenance
or benefit of a private organization which does not exist exclusively for reli-
gious, charitable, scientific, literary, community or educational purposes, nor
shall the proceeds directly or indirectly benefit any member of the organization.
13. Except for reasonable and proper operating costs and prizes, no part of
the gross receipts derived by an organization permitted to conduct bingo games
or raffles may be used for any purpose other than those lawful religious, char-
itable, community or educational purposes for which the organization is specifi-
cally chartered or organized.
-
--
14. In addition to the conditions contained in this Permit, the orq.mization
will comply with all provisions of the Code of Virginia and the Code of t,he
~ounty of Chesterfield regarding Bingo Garnes and Raffles.
15. The Board of Supervisors may deny, suspend or revoke the permit of your
organization for any non-compliance with these conditions, with the Code of the
County of Chesterfield or the Code of Virginia.
16. ANY PERSON, SHAREHOLDER, AGENT, ME!1BER OR EMPLOYEE OF SAID ORGANIZATION
VIOLATING ANY OF THESE CONDITIONS SHALL BE GUILTY OF A MISDEMEANOR AND UPON CON-
VICTION THEREOF SHALL BE SUBJECT TO A FINE OF NOT MORE THAN ONE THOUSAND DOLLARS
OR BY CONFINEMENT IN THE COUNTY JAIL FOR NOT MORE THAN TWELVE MONTHS OR BOTH. A
VIOLATION OF CONDITION 13 ABOVE SHALL BE PUNISHABLE BY IMPRISONMENT OF NOT LESS
THAN ONE YEAR, NOR MORE THAN FIVE YEARS OR BY A FINE OF NOT MORE THAN ONE THOUSAND
DOLLARS OR CONFINEMENT IN THE COUNTY JAILFOR NOT MORE THAN TWELVE MONTHS OR BOTH.
ANY ORGANIZATION VIOLATING CONDITION 5 ABOVE SHALL HAVE ITS PERMIT AUTOMATICALLY
REVOKED.
17. THIS PERMIT MUST BE RENEWED AT THE END OF EACH CALENDAR YEAR BY THE BOARD
OF SUPERVISORS.
18. THIS PERMIT IS VALID ONLY AT THE LOCATION PROVIDED ON THE APPLICATION FOR
PERMIT TO HOLD BINGO GAMES AND RAFFLES.
19. THIS PERMIT OR A COPY THEREOF MUST BE POSTED ON THE PREMISES WHERE BINGO
GAMES OR RAFFLES ARE CONDUCTED. THIS PERMIT IS NOT ASSIGNABLE.
BOARD OF SUPERVISORS
By
Chairman
Attest:
County Administrator
Tnc undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia,
19S0, as amended, requests the Board of Supervisors of Chesterfield County to issue a permit to
conduct bingo ganes or raffles during the !983 calendar year.
In support of this application, the applicant offers the following information under oath:
1. A. Proper narre of organization: TJ,,~ 'R,cli..M.o,vd J/t'Y1<?E!..S ((,iJiR 1...1 oj.lJs Cfv b
B. Address of organization's headquarters: 103 33' M~ /, S'sA M.II QJ. e.u~l~o..,;~ fM.. "L32-Yb
c. Address where all r~rds of receipts and disburseITents are pernanently filed:
/ y. '7 5. A (LJJ. 12.('( Y( l cA. ~ 0 ~ ,,:1. V:. 7~ :1 7.- :5 C
/
D. Narre and address of owner of the property described in C above:
Lv I l\ ,~ p t4-e~ 1'-\ -, '3, A ~ '(2JL, ~,J2'h-l-rnJ.l 14... 2.323 L
. ,
E. Type of F€nnit applied for: Bingo ganes-.X..- Raffles_.
F. Address or addresses where bingo ganes will be held or raffle drawings conducted:
f.:> 15 ho p I ~~ 1{) A.J te1'v,ftl2. '3:3 00 OIJ Coer 1'21: ~ c'J tJ-s e te.J., R \ c.R /.-0.10 FV 1 , V/J..
NOI'E: '!his permit is valid only at the al:x:)Ve location.
G. Dates or days of \.\leek and t.im2s of day when bingo g~s or raffles will be held at
above address or addresses: r(J..l ~'f .N'I '", N n
2. A. Date when organization was founded: t::>.e.c",-.... 6'p-e 1'1S-S
B. Has your organization been in existence and llEt regularly in Chesterfield County for
tv.o years .irmEdiately prior to making this application? Yes X No .
C. Is your organization currently and has your organization always been operated in the
past as a nonprofit organization? Yes ~~ No
D. Tax Exerrpt Status No. (If Applicable): 5,1/. ("CJf'f) bit-66ft. 1t;:Ltf
E. State the specific type and purpose of your organization: Tn e. JI'J-YI'1e.f R. i/e~
L'OII/5 (Ivb is IJ NOIf/-~lLot,-I e..hfiP'" In-'I-< ~R..jtUJ/2A-lro.v,
-
.-
APPLICATION FOR ^ PERMIT 'TO CONDUCT BINGO (',AMES OR RAFFLES
3.
F. This application is for a new pennit or a renewal pennit X (if for renewal
permit, answer G below).
G. Gross receipts fran all sources related to the operation of bingo ganes or instant
bingo by calendar quarter for the 12 ITDnth period .inrrediately prior to the date of
this application: ;9 r
1st quarterA"q.3js4K 2nd quarter tf.cl.j 3CI'( 3rd quarter ~~ 773
4th quarte~)~ 70 if
Officers of Organization:
President: J...eJv,,5; De. t3~,<.+o Lb
Vice President: 1<.0 helL f Fiuuu! II
Secretary: G e#~ d a~
Treasurer: F ~y 1<1< t::dw A-I~S ;1.13 J ~ T? B~o'" I et. /LI:a,n.~'/f,~, z J;J. 2SO'
M:!mber authorized with the organization to be responsible for conducting and operation of
bingo games or raffles:
Nane: _ tJ ;if I Jf't-1 tJ. Jj e & \.j( Address: 1 Lf 7 S, f1 fl c.L f2..J. f< . J "., () ""I ~:L -: 2'3 ,
Hare Telephone Number 6JO~-)'7J.-t.jf"70. BusinE~5s Telephone Nurnber:8o'j-77..2-531l)
Do you, each officer, director and member of the organization fully understand each of
the following:
A. It is a violation of law to enter into a contract with any person, firm, association,
organization, partnership or corp:lration of any classification, whatsoever, for the
purp::>se of organizing, rranaging or conducting bingo ganes or raffles?
Yes~ No_.
B. The organization must maintain and file with the County Internal Atrlitor on or
before N::>vember 1, ccmplete records and disburserrents pertaining to bingo ganes and
raffles and that'such records are subject: to audit by the County Internal Atrlitor?
Yes~No_.
4.
5.
-1
I
-
6.
C. Any organization fo'und in violation of Section 18.2-340.10 of the Code o't Virginia
authorizing this P2nnit is subject to having such pennit revoked and any organiza-
tion or J'?&san, shareholder, agent, nember or enployee of such organization who
violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the
Ccx:1e of Virginia~ may be gui1 ty of a felony? Yes -L No
Has your organization attached to this application each of the following?
A. A copy of the organization' s charter, articles of in(X')t'};X>ration, bylaws, and other
legal dOCLm"eIlts which describe the specific puq:oses for which the organization is
chartered or orsranized? Yes X No
B. A copy of a resolution of the organization I s board of directors authorizing the under-
signed to apply for this p:!rmit? Yes X No
C. A check in the arrount of $25.00 payable to Treasurer, Chesterfield County as an
application fee ~I Yes X' No
D. .Additional pages where necessary to fully cx:rnplete this application? Yes _ No_.
Have you and each officer of your organization read the attached permit and do you and
each of you agree on behalf of the organization to canply with each of the oonditions
therein? Yes X l'ilo
I hereby swear or affirm under the penalties of ~jw:y as set forth in Section 18.1-434
of the Code of Virginia, that all the aOOve questions have been c::acpletely answered and
that all the staterlEnts herein are true to the best of my knowledge, infonnation and
beliefs.
WI'INEpS the ~~lOW' g_ ~rtures and seals: ,', '. ',,' ( ... .
,...,. t . -tLl)1\ .;Z...-et IZ.~~'-'j LLIJ;,-,-,"n uI 1 '-
S1gnat~e 0 App.11~)t I Title
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7.
8.
STA'm OF VIRGINIA
CaJNI'Y OF CHESTERFIELD
I, K,e. JARG~I~L)'~, ~ R. , a Notary Public in and for the County and State afore-
said, do hereby certify that wJ,~......- ~- in his capacity as ~LuJ~ l2A-\SII\)(,
R c:.ltAL~A/..) D F mE JA~es. K\\IE.(l. LH)...,S. C iJ....& organization and whose nane is signed to the
foregoing appeared b=fore rre this day and acknowledged, subscribed and swore the sane
before rre in the jurisdiction aforesaid. Given under my hand this ;;2.j~n day of
~\()\ls..~, ?SR.. , 19 BL
My Carmission Expires:
S\:.\>1-. a'l, 1"1 €'.5 g! t ~~
tary lie
- ,---------~_.._--_.._~-
-
-
CHESTERFIELD COUN1.
BOARD OF SUPERVI SORS
AGENDA
MEETING DATE:
December 8, 1982
ITEM NUMBER:
L4.B.
- SUBJECT:
State Road Acceptance
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
MATOACA DISTRICT
Chesdin Heights, Section 1
MIDLOTHIAN DISTRICT
Roxshire, A Portion of Section 6
Smoketree, Sections F and G
ATTACHMENTS: YES 1&1
NO 0
PREPARED BY: ;fA; JJ1 c ~./
Richar~- McElfish, P.E.
Director,
Environmental Engineering
SIGNATURE:
7i{(}-
COUNTY ADMINISTRATOR
-
-
M E M 0 RAN DUM
TO: Board of Supervisors
FROM: Environmental Engineering
SUBJECT: State Road Acceptance - Chesdin Heights,
Section 1
MEETING DATE: December 8, 1982
Beldon Drive: Beginning at its intersection with River
Road, State Route 602, and running in a southerly direction
to intersect with Eades Court and then continuing to a
temporary turnaround.
Eades Court: Beginning at its intersection with Beldon
Drive and running in a easterly direction to a permanent
cul-de-sac.
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M E M 0 RAN DUM
TO: Board of Supervisors
FROM: Environmental Engineering
SUBJECT: State Road Acceptance - Roxshire,
A Portion of Section 6
MEETING DATE: December 8, 1982
Planters Row Drive: Beginning at intersection with Framar
Drive, State Route 1223, and going southerly to intersection
with Planters Row Court, then continuing southerly to a
cul-de-sac.
Planters Row Court: Beginning at intersection with Planters
Row Drive and going easterly to a cul-de-sac.
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M E M 0 RAN DUM
TO: Board of Supervisors
FROM: Environmental Engineering
SUBJECT: State Road Acceptance - Smoketree,
Sections F and G
MEETING DATE: December 8, 1982
Spirea Road: Beginning where State maintenance ends, Spirea
Road, State Route 2780 and going southwesterly to intersection
with Yucca Drive, then continuing southwesterly to intersection
with Sunflower Lane, then continuing southwesterly to tie
into proposed Spirea Road extended.
Yucca Drive: Beginning at intersection with Spirea Road and
going westerly to intersection with Yucca Lane, then continuing
westerly to intersection with Yucca Court, then continuing
westerly to a temporary turnaround.
Yucca Lane: Beginning at intersection with Yucca Drive and
going northwesterly to a cul-de-sac.
Yucca Court: Beginning at intersection with Yucca Drive and
going southeasterly to a cul-de-sac.
Sunflower Lane: Beginning at intersection with Spirea Road and
going easterly to a cul-de-sac.
Gordon School Place: Beginning at intersection with Gordon
School Road, State Route 2776 and going southerly to a cul-de-sac.
(CONTINUED NEXT PAGE)
I
5 mOKETREc
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Board Agenda - Continued
December 8, 1982
Glenhaven Road: Beginning where State maintenance ends,
Glenhaven Road, State Route 2782 and going southerly to
a cul-de-sac.
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
14.C.
SUBJECT:
REQUEST APPOINTMENT OF POLICE OFFICER
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
I respectfully request the Board of Supervisors to approve Barry W. Martin and
recommend his appointment as a Police Officer beginning December 20, 1982 to the
Circuit Court Judges.
Barry W. Martin was a police officer with Chesterfield County Police Department
from 1976 to May, 1982, at which time he transferred to the Fire Department.
Mr. Martin came to Chesterfield Police as a Dispatcher and was promoted to
police officer in 1978. Mr. Martin now wishes to return to the law enforcement
field, and his performance as a police officer was satisfactory. I have no
reservations in rehiring him.
Mr. Martin is married and 27 years old. He graduated from Hermitage High School
in 1974.
PREPARED BVC). t.~ ;f .
ATTACHMENTS: YES 0
NO I'iJ
SIGNATURE:
~UNTY ADMINISTRATOR
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
lS.A.
SUBJECT:
Board of Equalization of Real Estate Assessments
COUNTY ADMINISTRATOR'S COMMENTS:
~ If/.., BJJ l'1:J. w:II~~ ~ .
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SUMMARY OF INFORMATION: t-.- J~.
Attached is a copy of Mr. Robertson's letter of resignation from the
Board of Equalization of Real Estate Assessments. The Board should
officially accept this resignation effective November 22, 1982.
It is the responsibility of the Circuit Court Judges to appoint this
Board, however, historically, the Supervisors have submitted names for
consideration by the judges. This Board is appointed on an annual basis
and if a replacement is appointed, it would be until the end of December,
1982.
Mr. Falconer indicates the review process has ended for this year and
there should not be any more meetings by this Board.
PREPARED BY~
ATTACHMENTS: YES ~
NO 0
SIGNAT URE :
AlII---
COUNTY ADMINISTRATOR
"....
180125 '~hestnutJ.idge
PetersburG, Va. 23803
r.:?. JJ. Hedrick
~ounty 3d~inistrator
Ghesterfield, Va. 23832
Dear r. Hedrick:
')ue to the fact that I '.'ms appointed to the position
of ~OU::lty '3tlpervisor for atoa:~e~ a::;i~3 terial District of
:hesterfiel(l~ounty, VirgLT1ia, I deer it pro;;}er that I
reSi{!:l1 as a ;:err'oer of the }l,oElrd of JCF'alization of leal
Sstste Assessments of the Jounty.
I hereby tend rw resignaticn effective :oveuber 22,
1982.
/:JincereJ' , ,0 i ~~,
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
IS.C.
SUBJECT:
Mental Health/Mental Retardation Community Services Board
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Board accepted the resignations of Mr. Lewis T. Hobson, Dale, and
Mr. John Flowers, Matoaca, at a previous meeting.
Mr. Daniel will be submitting the name of Rev. Malcolm Hutton to serve
representing Dale District. The term of office is effective immediately
and this term will expire on December 31, 1983.
~Ar. Robertson will be submitting the name of Dr. Yvette Ridley to serve
representing Matoaca District. The term of office is effective
immediately and will expire6h December3i, 1983.
PREPARED BY:
ATTACHMENTS: YES 0
NO Ea
SIGNATURE:
~
COUNTY ADMINISTRATOR
"
-
~Mr-S. Isaac Ridley (Yvette S.)
20606 Third Avenue
Ettrick, Virginia 23803
(804) 526-5269
SS# 230-22-3726
Married - Three Children
Born - November 4, 1920 (
Education:
B.S. Chemistry - Virginia Union University, Richmond - 1941
Certificate "Chemistry of Powder and Explosives," ESMWT, Howard University,
Washington, D.C. - 1941
Certificate "Engineering Fundamentals," ESMWT, Hampton Institute - 1942
Graduate Certificate: Vocational Rehabilitation, Virginia Commonwealth
University, Richmond - 1969
M.S. Clinical Psychology, Virginia Commonwealth University, Richmond _ 1970
Further Study -
Virginia Commonwealth University - University of Virginia
Job Experience:
Mathematician, NASA, Langley Air Force Base, Hampton, Virginia 1943-1945
and 1954-57.
Director of Volunteer Services - Central State Hospital - 1960-67
Psychologist, Central State Hospital - 1967-71
Psychology Instructor, John Tyl er Community Coll ege - 1971-72
Program Head, Educational Services, John Tyler Community College - 1972-75
Head, Human Services Programs, John Tyler Community College - 1975-Present
Part-Time -
Level II Instructor ASAP (Alcohol Safety Action Program)
Conduct Workshops in: Parenting, Human Relations, Problem-Solving and
Life Crises, Aging, Stress Management, Assertiveness Training
Community Involvement:
American Red Cross - Member Chesterfield Chapter Board 1974-Present,
Chapter Chairman, 1980-82. Human Relations Workshop Facilitator for
National Red Cross, 1981-83.
Central State Hospital - Member of Volunteer Services Council, Secretary,
1977-Present.
Children's Home of Virginia Baptists - Board Member, 1975-Present, Member
of Screening and Admissions Commi'ttee.
Civic and Progressive Association of Matoaca Magisterial District - Chair-
man Pol itical Education Committee
Delta Sigma Theta Sorority (Graduate Chapter), Chairman of National and
Community Projects, 1962-76, Co-Chairman of Board of Directors for ESAP
and ESAA Programs, 1970-74.. Recipient of Community Service Award, 1982.
Easter Seal Society - Member local Southside Easter Seal Board, 1970-Present;
Member, State Board, 1971-77 and 1978-1983; Vice Chairman, Virginia House
of Delegates, 1974-75; Chairman, Virginia Housing Development, 1975-77;
Member National Program and Standard Co~nittee, 1976 and 1977; Vice Chair-
man, National House of Delegates, 1978; First Vice President State Easter
Seal, 1981-83. '
c.
-
-""
,
-2-
Community Involvement: (cont1d)
Girl Scouts: Advisor Senior Troop 91, 1958-76; Girl Scout Oistrict- Board,
6 years; Board Secretary, 3 years.
Received Council Thanks Badge in 1971.
Boy Scouts: Advisor Explorer Post 100, 1974-76.
Offender Aid and Restoration (O.A.R.) National Board, 1975-77.
PTA - State Board 1967-76, State Mental Health Chairman, 1967-71, State Human
Relations Chairman, 1971-73. Home and Family Life Commission, 1973-76.
Seventh Step at Petersburg Federal Reformatory, 1973-Present (Chairman, Outside
Board, 1978-83).
Southside Area Mental Health Association - Member of Board, 1960-83.
Southern Organization of Human Service Educators - Member Executive Board and
Regional Membership Chairman.
Southside Virginia Training Center for the Mentally Retarded - Member Volunteer
Services Council, 1975-83; Chairman of Council, 1981-83.
Virginia Psyhological Association, Richmond Area Psychological Association, Member.
.Psi ~hi Honorary Society for Psychology: Most Valuable Member, 1969.
Vlrglnla State Feaeratlon of Colored Women1s Clubs: Received Woman of the Year
Award in 1964; State First Vice President - 1980; State President - 1981-84
...
.,
:;;o.a;:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8, 1982
lS.B.
ITEM NUMBER:
SUBJECT:
Transportation Safety Commission
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
No special criteria is needed for appointees. Appointees are needed
from Dale and Matoaca District, one each.
Attached is a summary of the Commission's duties and responsibilities.
Mrs. Girone is the Board's representative to this Commission.
Staff is looking, at the request of Mr. Daniel, for a County employee
who lives in Dale District to possibly be appointed as his
representative.
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PREPARED BY~
ATTACHMENTS: YES 0
NO 0
SIGNATURE:
~
COUNTY ADMINISTRATOR
~'
......
-.
..
CHESTERFIELD COUNTY
TRANSPORTATION SAFETY COMMISSION
CHESTERFIELD. VIRGINIA Z3832
Highway' Safety COOI1lission
Under Virginia Law 2.1-64.19, each county within the State shall
have a local highway safety cOlllDission which shall be appointed by
the governing body there of and shal~ consist of such nuober of
members as the governing body lJl3.y determine, provided that at least
one member of such governing body be a member. Such CQIIIlittee shall
meet a miniDun of four times each year and be charged with the re-
sponsibility for reconnending to the governing body plans for the
fonnulation of a highway safety progr811 for the COlf1ty or city and
thereafter with the responsibility for a periodic review of the
operation and effect of such progTam.
Since 1973, our Cowty, through the Highway Safety CoaIIlission,
has received Federal Highway Safety Grants that financed the con-
struction of Safety Town and the emergency vehicle skid pan train-
ing facility, the purchase of several rescue squad vehicles, traffic
radar equipment, emergency safety equipment, and a police patrol
cruiser and a safety van and provided salaries for extended traffic
enforcement.
lk1der current law, the above code has been eliminated, tol-
ever, even though not required, maintaining the Conallission would
indicate to the Virginia Department of Transportation Safety that
Olestcrfield is an active advocate of the safety programs sponsored
by the State.
..
/'
r~
~.
-
CHESTERFIELD COUNT~
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
l6.A.
- SUBJECT: Request from Citizens to Name an Existing Dirt Road
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Environmental Engineering has received a request from the
three residents that live on a 50' dedicated right-of-way
off Newbys Bridge Road (Clover Hill District). The residents
have all agreed on the following proposed names:
1st Preference
E. T. Lane
2nd Preference
E. Terrestrial Lane
3rd Preference
Celestial Lane
Although Richmond Regional Planning Commission and this
office can find no duplications or sound alikes and all
three names are approved, this office suggest that the third
choice, Celestial Lane, be used. Over the past years, the
County has had a policy not to use initials and numbers for
streets and that all prefixes that are abbreviated are for
east, west, north and south. Therefore, staff recommends
the use of ,Celestial Lane.
.
PREPARED BY~
z:/~ /11 c~,;/
Richard ,. McElfish, P.E.
Director,
Environmental Engineering
ATTACHMENTS:
YES Gl
NO 0
SIGNIrrURE: 7>>1-~~~~n ADM I NISTRATOR
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8. 1982
ITEM NUMBER:
16.B.
SUBJECT:
Right of way costs for Willis/Coach Roads industrial access project.
COUNTY ADMINISTRATOR'S COMMENTS:
r;r~ ~~.
SUMMARY OF INFORMATION:
BACKGROUND:
On June 24, 1981, the Chesterfield County Board of Supervisors adopted a resolution
requesting the Virginia Department of Highways and Transportation (VDH&T) to use
industrial access funds to improve Willis and Coach Roads to accommodate the new United
Parcel Service facility being constructed on Coach Road. The Board guaranteed the
Commonwealth of Virginia an unrestricted minimum right of way of 50 feet with necessary
easements for cuts, fills, drainage and adjustment of all utilities. These right of
way costs were to be paid by Chesterfield County.
County costs for the Enon Church Road Recreational Project, the Beach Recreational
Access Project and the Willis/Coach Roads Industrial Access Projects have all been
approved by the Board. These costs should be paid from the 1982-83 Capital Budget
Account and subsequent capital budgets.
CURRENT SITUATION:
The Utilities Department's Right of Way Section has received the appraisals from the
County Assessor's Office. These appraisals and estimated personnel costs total $31,500.
This project, in accordance with the VDH&T's tentative progress development schedules,
is to be cleared for construction by June of 1983. Therefore, the Right of Way Section
must begin their acquisition process as soon as possible.
ATTACHMENTS: YES 0
NO~.
PREPARED BY;
~/ Stanle R. Balderson, Jr.
,r Dire or of Planning
SIGNATURE:
~-
COUNTY ADMINISTRATOR
-
~,
RECOMMENDATION:
Transfer $31,500 from the General Fund undesignated capital budget to the Willis/Coach
Roads Industrial Access Project Account for payment of right of way costs.
BUDGET & ACCOUNTING COMMENTS:
The $100,000 budgeted for Capital Improvements in 1982-83 was undesignated but was
intended to provide funding for projects such as this. This project should be
funded from this account since a prior commitment has been made by the Board of
Supervisors. The unencumbered balance in this account after this allocation will
be $49,160.
-"*'"
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
16.C.
SUBJECT: Savoy Road Sidewalk
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
BACKGROUND:
On November 30, 1982, Mrs. Girone, met with Planning Staff to discuss the possibility of
extending the sidewalk along Savoy Road between Greenfield Drive and Wrens Nest Road.
Mrs. Girone also requested Sergeant Steve Davis of the Police Department to attend this
meeting to express his concerns about the safety of the Greenfield Elementary students and
other pedestrians.
CURRENT SITUATION:
Sergeant Davis indicated that when the Greenfield Elementary School was constructed, a
sidewalk was installed along the entire length of the School property fronting Savoy
Road. However, there is a parcel at the southeast corner of Greenfield Drive and Savoy
Road and a parcel at the southwest corner of Savoy Road and Wrens Nest Road where the
sidewalk has not been extended. As a result, at the end of the existing sidewalk,
pedestrians are forced to travel along the edge of the road.
ATTACHMENTS: YES 0
NO ~/
~_._. ."~ 7
PREPARED B'(/'/ ~~
//"' StanJ;tY R. Balderson, Jr.
/' Director of Planning
/
SIGNATURE:
;r/h
COUNTY ADMINISTRATOR
~
.-
RECOMMENDATION:
County staft requests Board action on the following recommendations:
1. Request the Virginia Department of Highways and Transportation (VDH&T) to construct,
to State standards for acceptance, a sidewalk along the southside of Savoy Road at
the terminus of the existing sidewalk which would extend to Greenfield Drive and
Wrens Nest Road, on an accounts receivable basis for one-half of the actual
construction costs.
2. Appropriation of $3,800 from the Midlothian District 3~ Road Funds for the
installation of the sidewalk. This figure includes one-half of the actual
construction costs and funds for just compensation of any amenities which would need
to be removed for the sidewalk's construction.
AGENDA/W/D4
,.
- CHESTERFI ELD COUNT'-
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
December 8, 1982
ITEM NUMBER:
16.D.
. SUBJECT:
Street Light Installation Cost Approval
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
BE~1UDA DISTRICT: Location approved at October 13, 1982
Board Meeting.
Intersection of Gresham Avenue and Cross Street
Installation Cost $197.00.
ATTACHMENTS: YES !XI
NO 0
PREPARED BY~ 'j( ;), ..J, c ~4
Richard M. McElfish, P.E.
Director,
Environmental Engineering
.
SIGNATURE:
~1
COUNTY ADMINISTRATOR
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VIRGINIA EUCTRIC AND POWER COMPANY
9121 Midlothian Pike
P.O. Box 3133
Bon Air, Virginia 23236
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Mr. Richard M. McElfish
Director, Environmental Engineering Dept.
Chesterfield County
Chesterfield, Virginia 23832
Dear Mr. McElfish:
~ The cost for installing the outdoor lighting you requested at
; 's1'\o--rr--.' ~ ~ C J\.cs s SF is :119'7. e-u . This ,vas
calculated by applying four years of revenue to the cost of Vepco
installing the facilities. He ~.,ill proceed with construction upon
receipt of a letter authorizing Vepco to bill the County of Chesterfield
for the installation.
If you have any questions, please contact me at 320-7811.
Yours truly,
~~~tIi'':}~(~1
Customer Service Supervisor
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CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
17.]\.
SUBJECT: Report of Water and Sewer Financial Status
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Since Cash Figures will not be Available until December 7,
the Report of Water and Sewer Financial Status will be Distributed
at the Board Meeting
PREPARED BY: /~ ?f: /iZ-i ~-L-
ATTACHMENTS: YES 0 NO mI
SIGNATURE:
?~
COUNTY ADMINISTRATOR
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
MEETING DATE: December 8 , 1982
ITEM NUMBER:
17.B.1.
SUBJECT: Approval of revised "First Amendment" to the Engineering
Services Agreement, dated January 24, 1979, between
R. Stuart Royer & Associates, Inc., and the County for
Construction Administration of the Falling Creek Wastewater
COUNTY ADMINISTRATOR'S COMMENTS: Treatment Plant Expansion
cf~~
SUMMARY OF INFORMATION:
At the April 28, 1982, meeting, the Board of Supervisors approved
a "First Amendment" to the Engineering Services Agreement, dated January
24, 1979, between R. Stuart Royer & Associates, Inc., and the County
for construction administration for the above project subject to approval
by EPA. The amendment extended the contract to June 30, 1983, and in-
creased payment to the engineer on a cost-p1us-fixed-fee basis not to
exceed $429,585. EPA would not approve the amend-
ment because of the cost-pIus-fixed fee and advised that the amendment
must be a lump-sum contract.
A revised "First Amendment" has been negotiated providing for pay-
ment in a lump-sum amount of $413,473 and extension
of the contract time to June 30, 1983. We recommend approval, subject
to approval by EPA, and request that the Board of Supervisors authorize
the County Administrator to execute this revised "First Amendment."
District: Dale
Recommend approval
PREPARED BY: ~~~~
ATTACHMENTS: YES OJ
NO 0
SIGNATURE: ~
CO~NTY ADMINISTRATOR
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fr
FIRST AMENDMENT
to
ENGINEERING SERVICES AGREEMENT
This Agreement made and entered into this _ day of
1982, by and between Chesterfield County, Virginia, hereinafter referred
to as "OWNER" and R. Stuart Royer & Associates, hereinafter referred to
as "ENGINEER", amends the Engineering Services Agreement between
Chesterfield County, Virginia and R. Stuart Royer & Associates, dated
January 24, 1979.
WHEREAS, the OWNER recognizes ENGINEER's obligation to perform
services pursuant to the Engineering Services Agreement (" Agreement")
dated January 24, 1979 expires on April 1, 1982, unless the Agreement is
extended by the mutual consent of the parties; and
WHEREAS, when the Agreement was originally prepared it was
anticipated by the parties that the Project would be advertised and
construction would commence soon after such preparation; however, despite
the best efforts of the parties, EP A delayed authorization to advertise for
bids until July 20, 1979; and
WHEREAS, after receipt of bids for construction, a ward of the
construction contract was delayed by the Virginia State Water Control
Board until January 17, 1980; final approval to issue the authorization to
proceed was delayed by the State Water Control Board and EP A until
~1arch 15, 1980, fourteen months after execution of the Agreement; and
WHEREAS, the above enumerated delays over which the parties had
no control, have directly caused delays and sequence disruptions in the
performance by the ENGINEER under the Agreement; and
WHEREAS, a freeze of EP A funds in 1980 delayed the award of Phase
II of the Project, further delaying completion and aggravating existing
sequence disruptions in the performance by the ENGINEBR under the
Agreement; and
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WHEREAS, the Agreement must be extended, as provided herein, due
to such delays, sequence disruptions and other causes that are the direct
result of funding delays, approval delays and project revisions caused by
EPA; and
WHEREAS, the funding delays, approval delays and project revisions
caused by EP A and the State Water Control Board have forced the
ENGINEER to experience additional costs; and
WHEREAS, the ENGINEER has experienced further delays and
increased costs under the Agreement due to an unanticipated increase in
the time required for shop drawing review and other tasks necessitating an
extension of the Agreement and an increase in compensation; and
WHEREAS, both the OWNER and ENGINEER agree that an extension of
the aforementioned Agreement and an increase in compensation is desirable
and in the best interests of both parties; and
WHEREAS, the ENGINEER has the capability to continue performance
of the services, subject to certain amendments, provided for in the here-
inabove mentioned Agreement and is willing to do so subject to the terms
hereof.
WITNESSETH:
That the COUNTY and ENGINEER do hereby agree that ENGINEER
shall continue to provide the services set forth in the January 24, 1979
Agreement, subject to the following amendments:
1. Section 6, Time of Performance, Paragraph A, of the original
Agreement, dated January 24, 1979, is deleted in its entirety and the
following Paragraph A, which shall govern the relationship of the parties
ab initio, is substituted in its stead:
A. The provisions of this Section, and the various rates of
compensation for ENGINEER's services provided for in this Agreement have
been agreed to in anticipation of the orderly and continuous progress of
the Project. The ENGINEER's obligation to render services hereunder will
-2-
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......
extend for a period from the date of execution of this contract through
June 30, 1983, unless extended by mutual agreement.
2. Section 9, Payment to ENGINEER, Paragraph A of the original
Agreement, dated January 24, 1979, is amended and changed and the
~
following Paragraph A, which shall govern the relationship of the parties
ab initio, is substituted in its stead:
A. This contract shall be a Lump Sum type contract. The
ENGINEER shall be compensated for the work under this contract in the
amount of Four Hundred and Thirteen Thousand, Four Hundred and
Seventy-Three Dollars ($413,473.00).
3. Add the following to Section 9, Paragraph C:
It is understood that this section requires monthly statements for
Basic and Additional Services and for reimbursable expenses incurred.
Therefore, the OWNER will not be billed for services not performed prior
to June 30, 1983, nor will they be expected to pay for such work until
same is performed by ENGINEER. It is understood furthermore, that this
section obligates the ENGINEER to provide to the OWNER along with each
such monthly statement, an accounting of what specific services were
performed by the ENGINEER for the month covered by the statement, an
accounting of what services remain to be performed under this contract,
and a report concerning the progress of the project and how such
progress conforms to project schedules.
4. The OWNER and ENGINEER hereby agree that a certain document
entitled "First Amendment to Engineering Services Agreement Between
Chesterfield County, Virginia and R. Stuart Royer & Associates, Inc. "
dated April 29, 1982 is void and non-enforceable by the parties from the
date of its execution.
5. The OWNER and ENGINEER agree and understand that this
Amendment is subject to the approval of EPA.
-3-
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,.
IN WITNESS WHEREOF, the parties have caused this First Amendment
to Engineering Services Agreement between Chesterfield County, Virginia
and R. Stuart Royer & Associates, Inc. to be executed this
day of
, 1982.
R. STUART ROYER & ASSOCIATES, INC.
By:
Title:
COUNTY OF CHESTERFIELD, VIRGINIA
By:
Richard L. Hedrick
County Administrator
Approved as to Form:
Steven L. Micas
County Attorney
-4-
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EtlGINEERING SImVICES AGREm.mNT
FOR RESIDENT INSPECTION
This AGREEMENT made as of March 1, 1980 by and between CHESTER-
FIELD COUNTY, VIRGINIA, hereinafter called OWNER and R. STUART
ROYER & ASSOCIATES, INC., hereinafter called ENGINEER.
OWNER intends to retain the ENGINEER to provide the services set
forth in Section 3, Scope for Work for the Chesterfield County Falling Creek
Wastewater Treatment Plant, Project No. 7032-25, hereinafter called the
Project.
OWNEH and ENGINEER in consideration of their mutual covenants herein
agree in respect to the performance of professional engineerir.g services by
ENGINEER and the payment for those services by OWNER, as set forth
below. ENGINEER shall serve as OWNER's professional engineering represent-
ative in those phases of the Project to which this AGREEMENT applies, and
will give consultation and advice to OWNER during the performance of his
services.
1
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1.
GENERAL
A. The OWNER and the ENGINEER ngree that the following provisions shall
apply to all work performed under this AGREEMENT.
B. The work under this AGREEMENT is funded in part by a grant from
the U. S. Environmental Protection Agency. Neither the United States
nor the U. S. Environmental Protection Agency (hereinafter, "EP A") is n
party to this AGREEMENT. This AGREEMENT which covers all work,
including grant eligible work, is subject to regulations contained in 40
CFR 35.936, 35.937 and 35.939 and state regulations pertaining to
design which are in effect on the date of execution of this
AGREEMENT.
C. The rights and remedies of the OWNER provided j for in these clauses
are in addition to any other rights and remedies provided by law or
under this AGREEMENT.
2. RESPONSIBILITY OF THE ENGINEER
A. The ENGINEER shall be responsible for furnishing one or more resident
inspectors. hereinafter referred to as "resident inspector", to inspect
the project. The resident inspector shall be placed on the project when
requested by the OWNER in writing and shall serve until the project is
completed.
2
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B. The ENGINEER shall be and remain liable in accordance with applicable
law for all damages to the OWNER caused by the EtJGINEER's negligent
performance of any of the services furnished under this AGREEMENT,
except for errors, omissions, or other deficiencies to the extent
attributable to the O\'lNER, Owner-furnished data or any third party.
The ENGINEER shall not be responsible for any time delays in the
project caused by circumstances beyond the ENGINEER's control. The
ENGINEER shall not be responsible for any acts of the Contractor.
3. SCOPE OF WORK
The services to be rendered by the ENGINEER shall include
furnishing one or more resident inspectors for the construction project
described on page 1.
A. Basic Services
Upon award of the project and written authorization from the
OWNER to proceed, the ENGINEER shall place a resident inspector on
the project. The resident "inspector shall:
1. Be on the job at all times the Contractor is working except for
absences due to work at other locations for the OWNER, vacation
(ten working days pel" year), sick leave (twelve working days per
year), and military leave (five working days per year).
2. Check and inspect all equipment and materials delivered to the job
site to determine that it meets with the contract drawings ancl
approved shop drawings.
3
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S. Familiarize himself with the progress and qualit.y of the work. On
the basis of his on-site observations as resident inspector. he will
lceep the OWNER informed of the progress of the work, and will
endeavor to guard the OWNER against defects and deficiencies in
the work of the Contractor. The resident inspector will not be
responsible for construction means,
methods,
techniques,
sequences or procedures, or for safety precautions and programs
in connection with the work, but shall promptly notify, in writing,
OWNER of the Contractor's failure to so carry out the work.
4. Shall, when the project is completed, make such observations and
general operating tests as may be required for approval of final
payment and in general perform the duties of the resident
inspector on the project.
5. Shall check for conformance the Contractor's pa.yroll as required
by EP A.
6. Shall obtain and record information so that "As-Built" drawings
can be made.
7 . Shall keep a daily diary and measure quantities for payment.
4
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B. OWNER'S RESPONSIBILITIES
The OWNER shall:
1. Provide the ENGINEER all criteria, design and construction
standards and full information as to the OWNER's requirements fOi:
the Project.
2. Compensate the ENGINEER for services rendered under this
AGREEMENT.
3. Guarantee access to and make all provisions for ENGINEER to enter
upon public and private property as required for ENGINEER to
perform his services.
4. Examine all studies, reports, sketches, drawings, specifications,
. proposals and other documents presented by ENGINEER, obtain
advice of an attorney, insurance counselor and other consultants
as OWNER deems appropriate for such examination and render in
writing decisions pertaining thereto within a reasonable time so as
not to delay the services of ENGINEER.
5. Furnish all equipment and supplies necessary for the resident
inspector to perform "his duties.
6. Designate in writing a person to act as OWNER's representative
with respect to ENGINEER's services: Such person shaH have
complete authority to transmit instructions, receive information and
interpret and define OWNER"s policies and decisions with respect
to materials, equipment. elements and systems pertinent to
ENGiNEER's services.
5
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7. Give prompt written notice to the ENGINEER whenever O'~NER
obscrves or otherwise becomes aware of any defcct in thc Projcct.
or changed circumstances.
8. Furnish approvals find pcrmits from all governmental authorities
having jurisdiction over the Project and such approvals and
consents from others as may be necessary for completion of the
Project.
4. CHANGES
Ao The OWNER may, at any time, by written order, make changes within
the general scope of this AGREEMENT in the services or worl;:: to be
performed. If such changes cause an increase or decrease in the
ENGINEER's cost of, or time required for performance of any services
under this AGREEMENT. whether or not changed by any order, an
adjustment shall be made and this AGREEMENT shall be modified in
writing accordingly. Any claim of the ENGINEER for adjustment under
this clause must be asserted in writing within 30 days from. the date of
receipt by the ENGINEER of the notification of change unless the
OWNER grants u further period of time before the date of final payment
undcr this AGREEMENT.
B. No services for which an additional compensation will be charged by the
ENGINEER shall be furnished without the written authorization of the
OWN ER.
6
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c. In the event thnt there is a modification of EP A requirements relating to the
services to be performed under this AGREEMENT subsequent to the ds.te of
execution of this AG ~EEMENT, the increased or decreased cost of performance
of the services' provided, for in this AGREEMENT shall be refleeted in, an
appropriate modification of this AGREEMENT.
5. TERMINATION
A. This AGREEMENT may be terminated in whole or in part in writing by either
. .
party in the event of substantial failure by the other party to fulfill its
obligations under this AGREEMENT through no fault of the terminating party:
Provided, that no such termination may be. effected unless the other party is
given (1) not le$ than ten (10) calendar days written notice (delivered by
certified mail, return receipt requested) of intent to terminate and (2) an
opportunity for consultation with the terminating party prior to termination.
B. This AGREEMENT may be terminated in whole or in part in writing by the
OWNER for its convenience: Provided, that such termination is for good cause
(such as for legal or financial reasons, major changes in the work or program
requirements, initiation of a new Step) and that the ENGINEER is given (1) not
l~ss than ten (10) calendar days written notice (delivered 'by certified mail,
return receipt requested) of intent to terminate and (2) an opportunity for
~onsultation with the terminating party prior to termination.
c. If termination for default is effected by the OWNER, an equitable adjustment
in the price provided for in this AGREEMENT shall be made, but (1) no amount
shall be allowed for anticipated profit on unperformed services or other work,
7
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and (2) any payment due to the ENGINEER at the time of tt.. mination may be
adjusted to the extent of any additional costs occasioned by the OWNER by
,
reason of the ENGINEER's default. If termination for default is effected by the
ENGINEER, or if termination for convenience is effected by the OWNER, the
equitable adjustment shall include a reasonable profit for services or other work
performed. The equitable adjustment for any termination shall provide for
payment to the ENGIN~ER for services rendered and expenses incurred prior to
the termination, in addition to termination settlement costs reasonably incurred
by the ENGINEER relating to commitments which had become firm prior to the
. termination.
. .
D. Upon receipt of a termination action pursuant to paragraphs (a) or (b) above,
the ENGINEER shall (1) promptly discontinue all services affected (unless the
notice directs otherwise), and (2) deliver or otherwise make available to the
OWNER copies of all data, drawings, specifications,' reports, estimates,
summaries, and such other information and materials as may. ,have been
j
accumulated by the ENGINEER in performing this AGREEMENT, whether
completed or in process~
E. Upon termination pursuant to paragraphs (a) or (b) above, the OWNER may take
. over the work and prosecute the same to completio,n by agreement with another
party or otherwise.
, .
8
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F. If, after termination for failure of the ENGINEER to fulfill contractual
termination shall be deemed to have been effected for the convenience of the
~
,
obligations, it is determined that the ENGiNEER he.d not so failed, t.he
OWNER. In such event, adjustment of the price provided ior in this
AGREEMENT shall be made as provided in paragraph (c) of this clause.
6. TIME OF PERFORMANCE
A. The provisions of this Section and the various rates of compensation for
ENGINEER's services provided for in this AGREEMENT have been agreed to in
anticipation of the orderly and continuous progress of the Project. The
ENGINEER's obligation to render services hereunder will extend for a period
from the date of authorization to proceed until completion of construction but
no longer than June 30, 1983, unless extended by mutual agreement.
B. If ENGINEER's services for the Project are delayed or suspended in whole or in
part by OWNER or governmental authorities for more than three months for
reasons beyond ENGINEER's control, ENGINEER shall on written demand to
OWNER (but without termination of this AGREEMENT) be paid as provided in
"Termination." If such delay or suspension extends for more than six months for
reasons beyond ENGINEER's control, the payments and various rates of
compensation provided for in "PAYMENT" shall, upon written demand to the
OWNER by the ENGINEER, be subject to renegotiation or the contract may be
terminated.
C. Services will be provided by ENGINEER in accordance with "Scope of Work."
9
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7. REMEDIES
Except as may be otherwise provided in this AGREEMENT, all claims or
counter claims, disputes and other matters in question between the OWNER and the
ENGINEER arising out of or relating to this AGREEMENT or the breach thereof will
be decided by arbi tration if the parties hereto mutually agree, or court of
competent jurisdiction within the state in which the OWNER is located.
8. PAYMENT TO ENGINEER
The OWNER shall pay the ENGINEER in accordance with the provisions
of this Section.
A. This contract shall be a cost reimbursement plus &. fixed profit type contract.
The OWNER shall compensate the ENGINEER for the basic engineering services
an amount which shall include the reimbursement cost plus a fixed profit. The
reimbursement portion of the contract shall be based on the payroll costs
computed as follows:
Payroll costs $64,179.00
Plus 31% Fringe Benefits and Overhead 19,895.00
Direct Reimbursable Cost (Estimated) 6,625.00
Total Reimbursement Cost 90,699.00
The fixed profi t for this Contract shall be 12,611 .00 ·
Twelve thousand six hundred eleven
Dollars ($
12,611.00
).
The ENGIN EER shall not exceed the Contract amount of One
hundred and three thousand three hundred ten
10
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Dollars ($ 103,310.00
Contract.
) without formally amending the
B. The payroll costs used as a basis for payment mean the salaries and wages paid
to the inspector engaged directly on the project and includes the salary and
wages paid while the inspector is on vacation and leave.
C. Direct reimbursable costs used as a basis for payment mean the out-of-pocket
expenses the ENGINEER has relating directly to the project, including, but not
limited to, transportation and subsistence costs.
D. The OWNER shall pay the ENGINEER for Additional Services as described
under Section 3B an amount to be negoiated at the time the services are
performed.
E. The ENGINEER shall submit monthly statements for Basic Services rendered
and for reimbursable exp.enses incurred. OWNER shall make prompt monthly
payments in response to Consultant's monthly statements.
F. If OWNER fails to make payment due ENGINEER for services and expenses
within sixty days after receipt of ENGINEER's statement, the amounts due the
ENGINEER shall include a charge at the rate of 1% per month from said
sixtieth day and in addition ENGINEER may, after giving seven days written
notice to OWNER, suspend services under this AGREEMENT until he has been
paid in full all amounts due to him for services and expenses.
G. Upon satisfactory completion of ENGINEER's services or upon prior termination
of this AGREEMENT, and as a condition precedent to final payment ENGINEER
shall execute and deliver to OWNER a release of all claims against OWNER
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9. AUDIT: ACCESS TO RECORDS
A. The ENGINEER shall maintain books, records, documents and other
k
.
evidence directly pertinent to performance on EP A grant work under
this AGl1EEl\1ENT in accordance with generally accepted accounting
principles and practices consistently applied, and 40 CFR 30.605,
r-':"
30.805, and 35.935.7 in effect on the date of execution of this
AGREEMENT.
The ENGINEER shall also maintain the financial
information and data used by the ENGlt-JEER in the preparation or
support of the cost submission required pursuant to 40 CFR 35. 937-6(b)
in effect on the date of execution of this AGREEMENT and a copy of
the cost summary submitted to the OWNER.
The United States
Environmental Protection Agency, the Comptroller General of the United
States, the United States Department of Labor, Owner, and the State
Water' Pollution Control Agency or any of their duly authorized
representatives shall have access to such books, records, documents
and other evidence for the purpose of inspection, audit and copying.
The ENGINEER will provide proper facilities for such access and
inspection.
B. The ENGINEER agrees to include paragraphs (a) through (e) of this
clause in all of his contracts and all their subcontracts directly related
to project performance which are in excess of $10,000.
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c. Audits conducted ~...rsuant to this provision shall .; in accordance with
generally accepted auditing standards and established procedures and guidelines
of the reviewing or audit agency'(fes}.
. D. The ENGINEER agrees to the disclosure of all information and reports resulting
from access to records pursuant to paragraphs (a) and (b) above, to any of the
agencies referred to in paragraph (a) above, provided that the ENGINEER is
afforded the opportunity for an audit exist conference and an opportunity to
comment and submit any suppotring documentation on the pertinent portions of
the draft audit report and that the final audit report will include written
. .
, comments of reasonable length, if any, of the E~GINEER.
E. Records under paragraphs (a) and (b) above shall be maintained and made
available during performance on EP A grant work under this AGREEMENT and
until three years from date of final EPA grant payment for the project. In
addition, those records which relate to any "dispute": appeal under an EP A gra.nt
agreement, or litigation, or the settlement of claims arising out of such
performance, or cos'ts or items to which an audit exception has been taken,
shell be maintained and made available until three years after the date of
resolution of such appeal, litigation, claim or exception.
10. PRICE REDUCTION FOR DEFECTIVE COST OR PRICING DATA
(This Section 10 is applicable only if the amount of this AGREEMENT exceeds
$100,000).
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A. If the OWNER or EPA determines thllt any price, including profit, negotiated in
connection with this AGREEMENT was cha.'lged by any significant sums beca.use
the ENGINEER or a~y subcontractor ~urnished incomplete or inaccurate cost or
pricing data or data not current as certified in his certification of current cost
or pricing data (EPA Form 5700-41), then such price or cost or profit shall be
'adjusted accordingly and the AGREEMENT shall be modified in writing to
reflect such adjustment.
D. Failure to agree on a change shall be subject to the Remedies clause of this
AG REEMENT.
11. SUBCONTRACTS
A. Any subcontractors and outside associates or consultants required by the
ENGINEER in connection with the services covered by this AGREEMENT will
be limited to such individuals or firms as were specifi,cally identified and agreed
to during negotiations, or as are specifically authorized by the OWNER during
the performance of this AGREEMENT. Any substitutions in or additions to such
subcontractors, associates, or consultants will be subje~t to the prior approval
of the OWNER.
B. The ENGINEER may not subcontract services
to subcontractors or consultants without prior written approval
of the OWNER.
.
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12. J.JABOR STANDARDS
To the extent that this' AGREEMENT involves "construction" (as defined
by the Secretary of Labor), the ENGINEER agrees that such construction work
shall be subject to the following labor standards provisions, to the extent
applicable: ,
(a). Davis-Bacon Act (40 U.S.C. 276a-276a-7):
(b) Contract work hours and Safety Standards Act (40 U.S.C. 327-333):
(c) Copeland Anti-Kickback Act (18 U.S.C. 874); and
(d) .Executive Order i1246 (Equa.l Employment Opportunity); .
and implementing rules, regulations, and relevant orders of the'Secretary
of Labor or EPA; and the ENGINEER further agrees that this
AGREEMENT shall include and be subject to the "Labor Standards
Provisions for Federally Assisted Construction Contracts'" (EPA Form
5720-4) in effect at the time of execution of. this AGREEMENT.
13. - EQUAL EMPLOYMENT OPPORTUNITY
In accordance with EP A policy as expressed in 40 CFR 30.420.5, the
ENGINEER agrees that he will not discriminate against any employee or applicant
for employm~nt because of race, religion, COlOl., sex, age or national origin.
14. UTILIZATION OF SMALL AND MINORITY BUSINESS
In accordance with EP A. policy as expressed in 40 CFR 35.936-7, the
ENGINEER agrees that qualified small business and qualified minority business
. .
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enterprises shall have the maximum practicable opportunity to participate in the
performance of EP A grant-assisted contracts and subcontracts.
15. COVENANT AGAINST CONTINGENT FEF,S
The ENGINEER warrants that no person or selling agency has been
employed or retained to solicit or secure this contract upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, excepting
bonafide employees. For breach or violation of this ~arranty the OWNER shall have
the right to annul this AGREEMENT without liability or in its discretion to deduct
from the contract price or consideration, or otherwise recover, the ,full amount of
such commission, percentage, brokerage, or.contingent fee.
16. GRATUITIES
A. If it is found after notice and hearing, by the OW1'iER that gratuities (in the
form of entertainment, gifts, or otherwise) were offered or given by the
ENGINEER, to any. official, employee or agent of the OWNER, of the State, or
of EPA with a view toward securing a contract or securing favorable treatment
with respect to the awarding or amending, or the making of any determinations
with respect to the performance of this AGREEMENT, the OWNER may, by
written notice to the ENGINEER, terminate the right of the ENGINEER to
proceed under this AGREEMENT or may pursue such other rights and remedies
provided by law or under this AGREEMENT: Provided, that the existencc of
the facts upon which the OWNER makes such findings shall be in issue and may
be reviewed in proceedings pursuant to the Remedies. clau~e of this
AGREEMENT.
. "
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B. In the event thb AGREEMENT is terminated as ~rovjded in paragraph (a)
hereof, .the OWNER shall be entitled (1) to pursue the same remedies aga.inst
the ENGINEER as it could pursue in the event of a breach of the contract by
the ENGINEER, and (2) as. a penalty in addition to any other damages to which
it may be entitled by law, to exemplary damages in an amount (as deter'mined
by the OWNER) which shall be not less than three or more than ten times the
. I
costs incurred by the ENGINEER in providing any 'such gratuities to any such
officer or employee.
.11. PATENTS
,
.If this AGREEMENT involves. research, developmental, experimer.tal, or
demonstration work and any discovery 'or invention arises or is developed in t""~
course of or under this AGREEMENT, such invention or discovery shall be subject to
the reporting and rights provisions of Subpart D of 40 CFR Part 30, in effect on the
date of execution of this AGREEMENT, including Appendix B of Said Part 30. In
.
such case, the ENGINEER shall report the discovery or invention to EP A directly or
through the OWNER, and shall otherwise comply with the OWNER's responsibilities
in accordance with said Subpart D of 40 CFR Part 30. The ENGINEER hereby
agrees that the disposition of rights to inventions made under this AGREEMENT
shall be in accordance'with the terms and conditions of aforementioned Appendix B.
The ENGINEER shall include provisions appropriate to effectuate the purposes of
this condition in all subcontracts involving research, developmental, experimental,
or demonstra tion work.
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18. COPYRIGHTS AND RIGHTS IN DATA
A. The ENGINEER agrees that any plans, drawings, designs, specifications, or
computer programs (which are substantially paid for with EP A grant funds),
technical reports~ .operating manuals, and other work submitted with a Step 1
Facilities Plan or with a Step 2 or Step 3 grant application or which are
specified to b'e delivered under this AGREEMENT or which are developed or
produced and paid for under this AGREEMENT (referred to in this clause as
"Subject Data") are subject to the rights.in ~he United States, as set forth in
Subpart D of 40 CPR Part 30 and in Appendix COto 40 C~R Part 30, in eff.ect C?n
I
the date of executiono! this AGREEMENT, including the right to use, duplicate
and disclose slJch Subject Data, in whole or in par-t, in any manner for any
purpose whatsoever,o and 'have others do so. For purposes of this article,
"grantee" as used in said Appendix C shall refer to the ENGINEER. If the
material is copyrightable, the ENGINEER may copyright such, as permitted by
said Appendix C, and subject to the rights in tne Government as set forth in
Appendix C, but the OWNER and t~e Federal Government reserve a royalty- 0
free, nonexclusive and irrevocable license Oto reproduce, publish and use such
materials, in whole or in part, and to authorize others to do so. The ENGINEER
shall include provisions appropriate to effectuate the purpose of this condition
in all subcontracts expected to produce copyrightable Subject Data.
B. The original copies of all data, drawings, specifications, reports, estimates,
summaries and other information and materials that are accumulated by the
ENGINEER shall be the property of the .ENGINEER.
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C. All such" Subjec~ Data furnished by the ENGu~EER pursuant to this
AGREEMENT are instruments of his services in respect to the projcct. It is
understood that the ENGINEER does not represent such Subject Data to be
suitable for reuse on any other project or for any other purpose. Any reuse by
the OWNER without specific written verification or adaptation by the
ENGINEER will be at the risk of the OWNER and without liability to the
ENGINEER. Any such verification or "adaptation will entitle the ENGINEER to
further compensation at rates to be agreed upon by the OWNER and the
ENGINEER.
19. SUCCESSORS AND ASSIGNS
OWNER and ENGINEER each binds himself and his partners, successors,
executors, administrators and assigns to the other party of this AGREEMENT and to.
the partners, successors, executors, administrators and assigns of such other party,
in respect of all covenants of this AGREEMENT; except as above, neither OWNER
nor ENGINEER shall assign sublet or transfer his interest in this AGREEMENT
without the written consent of the other. Nothing harein shall be construed as
creating any personal liability on the part of any officer or agent of any public body
which may be a party hereto, nor shall it be construed as giving any rights or
benefits hereunder to anyone other than OWNER and ENGINEER.
20. LIMITATION OF LIABILITY
If, according to the AGREEMENT, the Consulting Engineer has certain
liabilities for errors and omissions, the indemnification to be paid by the Consulting
Engineer shall only 'be based on the seriousness in character thereof, and shall be
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determined in relation to the Consulting Engineer's fee for - ,e work..
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21. SPECIAL PROVISIONS
OWNER and ENGINEER agree that this AGREEMENT is subject to the
following special provisions which together with the 'provisions hereof and the
exhibits and schedules hereto represent the entire AGREEMENT between OWNER
and ENGINEER: they may only be altered, amended or repealed by duly executed
written instrument.
IN WITNESS WHEREOF, the
.
CHESTERFIELD COUNTY, VIRGINIA
and R. STUART ROYER &. ASSOCIATES, INC., Consulting Engineers have caused
this Contract to be signed.
.. . ATTEST:
OWNER
By
(SEAL)
Type Name
Ti tIe
Type Name
Title
Date
(SEAL)
ENGINEER
ATTEST:
,
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By
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1. N. Koontz, P.E.
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Type Name T. F. Turner, Jr., P.E..Type Name
Title Treasurer
Ti tle
President
Date'
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..j ~()5~R rRICE~U/'\,^Ain rOiif.";T FOR SUBAGRcU.',CNTS UlmEr< u.s. ErA SR,\N1S
(See 'lcC:()l1'fl;lnyill/~I,',1 ruel iOI.s lid (lre cn;jiplcl in~ (!lis foom) ".
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I . P A Wi I. C ENE R A l.
, t. GRANTEE
t County or Chesterfield, VA
3. NAME OF COIlTBACTOR OR SUElCONTRACTOR
R. Stuart Royer ft Associates, Inc.
l>. ADORE~S OF CONTHAcrOR OR SUBCONTRACTOR (Include ZIP c<>de)
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Z. CRANT NUMBER
C-51048~-03
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4. DATE OF PROPOSAL
:. crm /1 pprvn;u
0.\111 No. I 5S - RON./.
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November 3. 1982
6. TYPE. OF SE~"ICE TCH3E FURIlISHk::.O
1514 Willow Lawn Drive
.P:O. Box 8687 ..
Richmond, VA 23226
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.Step III On-Site Inspection
I. '
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ESTIMA~...;i
COST TED I.....
6,625
PART 11. COST SUMMARY
EST!- HOURL.Y ESTIMATED
7. DIRECT LABOR (Specify IDbor c".te/Zoriea) MATEO
HOURS RATE: COST
Ch1ef Inspector (4/1/80 - 6/-:;o/R1) 2610 s 8.04 s 20,984
-Ch1 ef Inspector (7/1/81 _ R/Vl/R71 2436 9.20 22,411
-Ch1 eI Inspector (9/1/82 - 6/30/831 1740 9.53 16,582
-
Ass l..S tant InSpector (5/1/81 - 8/15/81) 609 .. 6.90 4,202
DIRECT LABOR TOTAL:
,"" .. ...
8. lUDIRECT COSTS (Specily indirect coat pool.)
RATE
x BASE =
E$T1MA TED
COST
.31
s
64,179
s 19.895
INDIRECT COSTS TOTAL:
", i ':'~ -:7.'.~ C. .
9. 01'HER OIRECT COSTS
a. TR#.VEL
Is
s
" s
6,625
-:(i)TRANSPORTAT10N(15 mos..@ $175/mo.,14 mos.@S125/mo.10 mos.
(2) pcn DIEM @ S225/mo )
TRAVEL SUBTOTAL:
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b. EQUIPMENT, MATERIALS, SUPPLIES (S~cify calello"ea)
QTY
COST
ESTIMATED
COST
$
s
EQUIPMENT SUBTOTAL: j'"
"
. ESTIMATEO
COST
c. SU~CONTR^CTS
s
SUBCONTRACTS SUBTOTAL:
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d. OTHEH (SpecifY ClJle~o"ec)
OTHER SUEHOTAL: I
c.1 OTHER DIRECT COSTS TOTAL:
'0. TOTAL rST!~IATEO COST
i
".I'H(,FIT
12. i~lAL I'RICE
E PA f o(n, ~]OO.41 (2.76)
,
.
.
TOTALS
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:.: '''36:
. ...', ,,'<'.'<){ ~S):.
..,:. ,{}: (~).C. ,;:;:i
y....<<<;;{
S 64,179
".C., .,;.' 0; ~d.~;'" .;.:
,', :
.' ~>~. .,;~'.'::->~'-;,.
.. .,(',. ",~'.::',";: ;(~>td;.:'
'. C-': ",', '_ '" .'..... '_~ ,,:,C,' ': .:..' ", . ~..: .,,- .",." :'
..: <'-:":~::.;"~- :..'._':~:~.:'r:\' ..
. .' ~_ ','<-?",- ,,:~.; ;{;.~~i;;:~.;:~?~'..::'
~. :
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19..895
~~,..
~.:" ,.~.~,.:,.;, ':;::, :>-' '. '
"',"'"'.,,,:.,.-,::':':',--'."
....~ >. " ), ....::.,:...
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~:~. "
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.,'
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o.
,
.~
, '.'.. -.;.
~ :~.,':';: ~':~~-:;
...'....,........
. #', ,,,,,,--.,,'.-.
. . .-;' .":- ~
" ..' .....;"., l~~"(.' . .
-~. ,." ..~..~:..:.;"
.- ~.:;. . .>~ .~.;' :~.: .
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s 6,625
s 90,699
s 12,611
sIll:) , :~ 1 0
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8, 1982
ITEM NUMBER;
17.B.2.
SUBJECT: Request Approval of An Engineering Services Agreement with
Bodie, Taylor and Puryear, Inc. for Design of Sewers to
Serve the Remainder of Forest Acres, Project No. 7(8)2471,
in the Amount of $15,300.00
COUNTY ADMINISTRATOR'S COMMENTS:
~ ~ ~ tYJ-- g~jv~
~J~ ~ ~~ ~ -rC" ~.
SUMMARY OF INFORMATION:
This firm was selected based on the quality of work performed
for the County on a 1979 sewer extension along Dupuy Road. The firm
can perform work quickly, but has not performed engineering services
recently.
Funds for this project were previously appropriated.
Recommend Approval
District: Clover Hill
PREPARED BY~ /- tfii;~
ATTACHMENTS: YES 181
NO 0
SIGNATURE:
Rt"
COUNTY ADMINISTRATOR
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ENGINEERING SERVICES AGREEMENT
THIS AGREEMENT, made this
day of
, 1982, by
and between the COUNTY OF CHESTERFIELD, VIRGINIA, hereinafter
referred to as "COUNTY," and Bodie, Taylor and Puryear" Inc.,
hereinafter referred to as "ENGINEER."
COUNTY intends to have
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constructed sewerage improvements as follows:
Chesterfield County
Department of Utilities Project No. 7 (8)2471 to include the installation of
approximately 8,000 Linear feet of 8" sewer line to serve a portion of
Forest Acres (see location map which is attached as Appendix D and made
!I a part of this agreement), hereinafter referred to as the Project. The
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Project shall be designed so as to be approved by the COUNTY and all
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governmental agencies and authorities as have jurisdiction over design
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criteria and environmental impact applicable to the Project.
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WITNESSETH:
That in consideration of the mutual covenants hereinafter set forth,
the parties covenant and agree that ENGINEER shall serve as the COUNTY's
professional engineering representative in those phases of the Project to
which this Agreement applies, and will give consultation and advice to
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COUNTY during the performance of its services and ag-ree as follows:
AItTICLE I
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BASIC SERVICES OF ENGINEER
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1.1 Basic Services.
ENGINEER shall perform professional engineering services as
hereinafter stated which included normal civil, structural, mechanical and
electrical cnginecring serviees and normal surveying and architectural
services incidentnl thereto. ENGINEEll represents that it will perform all
tasks under this agreement in accordance with generally accepted profes-
sional standards and ENGINEER further represents that it will provide to
COUNTY the best possible advice and consultation within ENGINEER's
authority and capacity as a professional engineer. ENGINEEH will comply
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with the regulations and requirements of all governmental agencies and
Ii authorities that have jurisdiction over design criteria and environmental
II impact applicable to the Project.
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I 1.2 Study and Preliminary Design Phase.
i After authorization to proceed, ENGINEER shall:
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i. A. Consult with COUNTY to determine its requirements and
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Ii review available data in possession of the COUNTY.
B. In consultation with COUNTY and on the basis of all infor-
II mation, determine the scope of the Project.
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C. Perform all necessary research, field and survey work.
D. Prepare preliminary design documents consisting of con-
II struction plans and specifications.
E. Based on the information contained in the preliminary design
it documents, submit an opinion of probable Project cost including, but not
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I! limited to, construction costs and contingencies.
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F. Furnish three copies of the preliminary design documents
and of ENGINEER's opinion of probable Project cost to the COUNTY and
:; present and review them with the COUNTY.
G. Furnish to COUNTY such documents and design data as may
Ii lJe required for, and assist in the preparation of the required documents
so that the COUNTY may obtain approvals of all such governmental agencics
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and authorities as have jurisdiction over design criteria and environmental
impact applicable to the Projcct, and assist in obtaining such approvals by
participating in submissions to and negotiations with appropriate officials
and au thOl'ities , including administrative hcarings involving the Project.
ENGINEER will attend as many hearings and meetings as are necessary to
obtain such approval.
1.3 Final Design Phase.
Upon completion of the Preliminary Desi gn Phase, and notification
by the COUNTY that the preliminary design documents are acceptable in
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all respects to the COUNTY and to all governmental agencies and author-
ities as have jurisdiction over design criteria and environmental impact
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applicable to the Project. EN G INEER shall:
A. On the basis of the preliminary design documents as finally
approved, prepare the final construction plans and specifications, easement
plats and the Contract Documents which shall include bid forms, notice to
bidders. instructions to bidders. advertisement, bid proposals. contract
form. bonding and insurance requirements and. where applicable, federal
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compliance requirements. and assist in the preparation of other related
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documents.
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B. Furnish to COUNTY such documents and design data as may
Ii be required for and assist in the preparation of the required documents so
jI that the COUNTY may obtain approval of all such governmental agencies
and authorities as have jurisdiction over design criteria and environmental
impact applicable to the Project, and assist in obtaining such approvals by
II participating in submissions to and negotiations with appropriate officials
II and authorities, including administrative hearings involving the Project.
!'
Ii ENGINEER will attend as many hearings and meetings as are necessary to
Ii obtain such approval.
C. Furnish COUNTY with a revised opinion of probable Project
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cost based on the final plans and specifications and other related
documents.
D. Prepare any necessary documents for alternate bids
requested by the COUNTY.
E. Furnish three copies of the final plans and specifications.
Contract Documents and all other related documents to the COUNTY and
present and review all such docuf'1cnts wHh the COUNTY.
1. 4 Bidding or Negotiating Phase.
After authori7.ation to proceed with the Bidding or Negotiating
Phase, ENGINEER shall:
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A. Assist COUNTY in obtaining bids or negotiating proposals
for each prime contract for construction.
B. Consult with and advise COUNTY as to the acceptability of
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subcontractors and other persons and organizations proposed by the prime
contractor.
C. Consult with and advise COUNTY as to the acceptability of
substitute materials and equipment proposed by contractor.
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D. Assist COUNTY in evaluating bids or proposals and in
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assembling and awarding contracts.
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E.
Prepare four sets of all documents necessary for the
If COUNTY and contractor(s) to enter into a contract for the construction of
!i the Project and forward all such documents to the contractor for
II execution.
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1.5 Construction Phase:
Ii During the Construction Phase, ENGINEER shall:
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I A. Furnish COUNTY with an additional three sets of plans and
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B. Consult with and advise COUNTY and act as its represen-
II tative as normally expected of professional engineers; COUNTY's instruc-
Ii tions to contractor(s) will be issued by ENGINEER through the inspector.
I: ENGnmEH will have the authority to act on behalf of the COUNTY to the
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C.
Make periodic visits as necessary. but at least once every
two weeks, to the site to observe as an experienced and qualified design
the progress and
quality
of the executed
work and to
determine if the work is proceeding in accordance with the final plans and
specifications and the Contract Documents.
ENGINEER's efforts will be
directed toward providing assurance for
COUtJTY that the completed
Project will conform to the
final
plans
specifications and
and
to the
Contract Documents.
During such visits and on the basis of its on-site
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observations ENGINEER shall keep COUNTY informed in writing of the
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progress of the work, shall endeavor to guard COUNTY against defects
and deficiencies in the work of the contractor(s), shall notify the COUNTY
of any observed defects or deficiencies in the work of the contractor(s),
and shall disapprove or reject work as failing to conform to the final plans
and specifications or Contract Documents.
D. Review and approve Shop Drawings and samples, the results
of tests and inspections and other data which contractor(s) is required to
Ii submit, for conformance with the design concept of the Project and
II compliance with the information given in the final plans and specifications
Ii and the Contract Documents; determine the acceptability of substitute
Ii materials and equipment proposed by contractor; and receive and review
II maintenance and operating" instructions, schedules, guarantees, bonds and
II certificates of inspection which are to be assembled by contractor in
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Issue instructions of COUNTY to each contractor and
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II prepare all chang'e orders as required; ENGINEER may, as COUNTY's
Ii representative, require special inspection or testing of the work and shall
Ii act as interpreter of the requiremcnts of the final plans and specifications
I and the Contract Documents and judge of the performance thereunder by
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F. Bascd on ENGINEEH's on-site observations as an experienced
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and qualified design professional and on his rcview of contractor's appli-
cations for payment and the accompanying data and schedules, ENGINEER
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shall advise COUNTY as to the amount o\'ving to contractor(s) and indicate
whether he approves such Dmounts; such approvals of payment will consti-
tute a representation to COUNTY, based on such observations and review,
that the work has progrcssed to the point indicated and that, to the best
of ENGINEER's knowledge, information and belief, the quality of the work
is in accordance with the final plans and specifications and the Contract
Documents (subject to an evaluntion of the work as a functioning- Project
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upon substantial completion, to the results of any subsequent tests called
for in the final plans and specifications and the Contract Documents, and
to any qualifications stated in its approval).
G. Conduct an inspection to determine if the Project is sub-
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stantiaUy complete and a final inspection to determine if the Project has
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been completed in accordance with the final plans and specifications and
the Contract Documents and if each contractor has fulfilled all of its obli-
gations thereunder so that ENGINEER may indicate to the COUNTY, in
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writing, that final payment should be made to each contractor.
1.
H. Prepare a set of reproducible "As-Built" prints of drawings
i: showing those changes made during the construction process, based on the
II marked-up prints, drawings and other data furnished by contractor(s)
II and/or inspectors to ENGINEER and which ENGINEER considers significant.
I. ENGINEER shall not be responsible for thE~ acts or omissions
of the contractor, any subcontractor or of the contractor's or sub-
Ii contractor's agents or employees or any other persons (except its own
ii employees and agents) at the Project site or otherwise performing any of
II the work of the Project, not the result of the negligence, errors or
!! omissions of the ENGINEEn.
ARTICLE II
ADDITIONAL SERVICES OF ENGINEER
2. 1 Additional Services.
A. Where, in the opinion of the COUNTY, additional unantici-
pated tasks neither specifically nor generally included in this Agreement
are necessary, the parties to this Agreement may agree in writing to have
ENGINEER provide such services; provided, however, the COUNTY's
Board of Supervisors must approve the work to be performed find the
expenditure of funds to pay the cost of any such additional services.
ENGINEER shall be paid for such additional services at the rates set forth
in Paragraph 2.2.
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B. If required by COUNTY, ENGINEER shall furnish resident
inspection at a rate mutually agreed upon by COUNTY and ENGINEER;
Ii provided, however, that the COUNTY's Board of Supervisors must approve
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In the event that the COUNTY's Board of Supervisors approves
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ARTICLE III
COUNTY'S RESPONSIBILITIES
Ii 3.1 County shall:
A. Provide to ENGINEER all information in possession of the
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which is relevant to the Project.
B. Assist the ENGINEER in obtaining permission to enter upon
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public and private property as required for ENGINEER to perform its
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The COUNTY will acquire the necessary easements and/or
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C. Examine all studies, test results, reports, sketches,
drawings, specifications and proposals and other documents presented by
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ENGINEER.
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Pay all advertising costs necessary to obtain bids from
Contractors.
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E. Designate a person to act as the COUNTY's representative
with respect to the work to be performed under this Agreement. Such
person shall have the authority to transmit instructions, receive
information, interpret and define the COUNTY's policies and decisions with
respect to materials, equipment, clements and systems pertinent to
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ENGINEER's services.
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ARTICLE IV
PERIOD OF SERVICES
4.1 ENGINEER shall submit preliminary design documents and
its opinion of probable Project cost within 60 days after authorization to
proceed by the COUNTY's Director of Utilities. ENGINEER shall make any
II modifications or changes requested by the COUNTY or any governmental
agency or authority which has jurisdiction over design criteria and
environmental impact applicable to the Project.
II 4.2 After notification by the COUNTY that the preliminary design
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II environmental impact applicable to the Project, ENGINEER shall proceed
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Ii 4.3 ENGINEER shall submit final construction plans and specifica-
tions, easement plats, and Contract Documents to the COUNTY for review
within 30 days of notification by the COUNTY that the preliminary design
documents are acceptable.
4.4 ENGINEER's services under the Preliminary Design Phase shall
be considered completed upon submission of ENGINEER's opinion of probable
Project cost and upon submission of preliminary design documents which
are acceptable in all respects to the COUNTY and to all governmental
agencies and authorities as have jurisdiction over design criteria and
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ENGINEER's services under the Final Design Phase shall be I
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environmental impact applicable to the Project.
considered complete upon ENGINEER's submission to the COUNTY of the
final construction plans and specificntions, casement plats, Contract
Documents and ENGINEER's most recent opinion of probable Project cost;
and all such documents are acceptable in all respects to the COUNTY and
all governmental agencies and authorities as have jurisdiction over design
criteria and environmental impact applicable to the Project.
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4.6 ENGINEER's services under the Bidding or Negotiating Phase
shall be complete upon the execution of the first prime contract for the
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work of the Project or any part thereof.
4.7 The Construction Phase will commence with the execution of the
first prime contract for the work of the Project or any part thereof, and
will terminate upon final acceptance of the Project by the COUNTY.
ARTICLE V
PAY~1ENTS TO ENGINEER
II 5.1 Basic Services
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A. Compensation for the services set forth in Article
I shall be paid by the COUNTY to ENGINEER on a lump sum basis in
a total amount not to exceed Fifteen Thousand. Three Hundred Dollars
($15,300). payable as provided in Section 5.2 hereunder.
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B . Easement plats will be furnished at a charge of $0.40 per
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linear foot of easement.
5.2 Time of Payment
A. ENGINEER shall submit monthly statements for basic services
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proportion of the total services actually completed at the time of billing.
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The COUNTY shall make monthly payments in response to ENGINEER's
monthly statements within a reasonable time from submission, but not later
than net thirty (30) days. Provided, however, that in no event shall
monthly bills exceed the percentages of total compensation provided for in
B below.
n. COUNTY shall, upon the satisfactory conclusion of each
phase of basic services, pay such additional amount, if any, as may be
necessary to bring the total compensation paid on account of such phase to
the following percentages of total compensation for all phases of basic
services:
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Phase
% of Total Compensation
Study and Preliminary Design
50%
Final Design
30%
Bidding or Negotiation
5%
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II C. In the event that the COUNTY and ENGINEER agree to have
II ENGINEER perform additional services as set forth in Article II, then
/i ENGINEER shall bill the COUNTY and the COUNTY shall make monthly
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II in Paragraphs A and B of this Section 5.2.
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D. If this Agreement is terminated not through the fault of
II ENGINEER by COUNTY upon the completion of any phase of the basic
iI services. progress payments due ENGINEER for services rendered through
II such phase shall constitute total payment for such services. In the event
Ii of such termination. ENGINEER will be paid for all unpaid additional
Ii services completed prior to termination by the COUNTY., ENGINEER shall
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ARTICLE VI
GENERAL PIlOVISIONS
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6.1 Termination.
This Agreement may be terminated by either party upon seven
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(7) days written notice in the event of substantial failure by the other
party to perform in accordance with the terms hereof through no fault of
the terminating party. In addition. this Agreement may be terminated by
COUNTY for any reason. upon giving thirty (30) days written notice to
ENGINEER.
6.2 Documents.
All documents, including drawings. plans and specifications.
furnished by ENGINEER pursu:1nt to this Agreement shall become the sole
property of the COUNTY upon the payment of those services incurred to
produce sucb documents.
Any reuse without written verification or
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adaption by ENGINEER for the specific purpose intended shall be at the
COUNTY's sole risk.
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6.3 Estimates of Costs.
Project costs or construction costs provided for herein are to be
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made on the basis of ENGINEER's experience and qualifications and repre-
sent its best judgment as a design professional familiar with the
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struction industry, but ENGINEER cannot and does not guarantee that
proposals, bids or the construction cost will not vary from opinions of
probable cost prepared by him.
6.4 Successors and Assigns.
The COUNTY and ENGINEER bind themselves and any successors
Ii and assigns to this Agreement. ENGINEER shall not assign, sublet or
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transfer its interest in this Agreement without the written consent of the
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COUNTY. Nothing hcrein shall be construed as creating any personal
liability on the part of any officer or agent of any public body which may
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be a party hereto, nor shall it be construed as giving any rights or
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benefits hereunder to anyone other than the COUNTY and ENGINEER.
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6.5 Insurance.
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ENGINEER shall maintain professional liability insurance with
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errors and omissions coverage during the performance of this Agreement in
a minimum amount of $500 ,-BOO:1)O per occurrance and in a form acceptable
to the COUNTY's Attorney.
Additionally, ENGINEER shall maintain
workmen's compensation insurance which protects its employees, agents and
subcontractors in the statutory amount and general liability insurance in a
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minimum amount of $500,000.00 each occurrance and in a form acceptable to
the COUNTY's Attorney for damages arising out of bodily injury and
property damage during the perfornance of the work required pursuant to
this Agreement. Prior to beginning performance, EnGINEER shall furnish
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COUNTY with a certificate of all such insurance.
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6.6 Special Provisions.
All work performed by ENGINEER pursuant to this Agreement
shall be in strict conformance with the requirements, criteria and
standards set out in Appendix A, Appendix B and Appendix C, copies of
which are attached hereto and expressly made a part of this Agreement.
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6. 7 Modification.
This Agreement constitutes the entire Agreement and under-
standing between the parties hereto and shall not be modified, altered, or
amended in any respect unless in writing and signed by the parties
hereto.
II 6.8 If any provision of this Agreement is found by a Court of
competent jurisdiction to be invalid, void or illegal, then such provision
shall be deemed to be stricken herefrom, and this Agreement, as so
II modified, shall remain in full force and effect.
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6.9 ENGINEER and COUNTY agree that the validity and construction
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of this Agreement shall be governed by the laws of the Commonwealth of
Virginia.
6.10 The titles, section headings and paragraph headings are inserted
only for convenience and are in no way to be construed as a limitation on
the scope of this Agreement.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed this
day of
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COUNTY OF CHESTERFIELD, VIRGINIA
By:
Title:
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Ii Approved as to form:
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Title:
I Steven L. Micas
II County Attorney
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BODIE, TAYLOR AND PURYEAR, INC.
By:
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APPENDIX A
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COUNTY OF CHESTERFIELD
REQUIREMENTS FOR WATER & SEWER PLANS
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1. Title Page
A. Project Name
B. Engineer's Seal and Signature
C. Vicinity Sketch
D. Table of Estimated Quantities
II. An overall plan must be shown indexed to sheet numbers
III. Standards
A. Water and Sewer notes
B. Fire hydrant standard
C. Include all applicable standards from S-1 & W-1 sheets or attach
8-1 & \v-1 sheets to plans.
D. Vertical scale 1"=5'. horizontal scale 1"=50' or as
approved by the County.
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IV. Plans
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A.
Utility Plans
1. Both water and sewer should be shown on one plan.
2. Plans shall be on 24" x 36" plan and profile paper.
3. All plans shall include:
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(a) Existing water and/or sewer lines labeled with
size and reference distances
(b) Bench marks every 500'
(c) Horizontal and vertical scale shall be shown
on each sheet (Scale should be same on plan
and profile.)
(d) All utility easements to be shown with width
both permanent and temporary for construction
as well as the property owner's name.
(e) All existing and proposed storm sewer lines, gas.
telephone, power and other utility lines. which cross
or run parallel to the sanitary sewer or water lines.
shall be shown.
(f) Proposed road and drainage projects must be shown.
(g) Consideration should be given to areas where roads
and drainage structures mny be lowered in the future
when practical.
(h) Road names. state route numbers und right-of-way
widths must be shown.
(i) Plan and profile shall be drawn in the same direction.
Stations shall ascend from left to right.
4.
Sanitary Sewer Plans
(a) All sanitary sewer plans shall be labeled with size.
grade. length and direction of flow.
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(b) All manholes shall be numbered. Manholes shall be
labeled with top and invert elevations and coordinates
unless specifically exempted.
(c) Proposed utility lines shall have reference distances
shown from right-of-ways, buildings and other utility
lines.
(d) Deflection angles at all manholes shall be given.
(e) All finished floor elevations and basement elevations
must be shown on plans.
(f) All property lines must be shown on plans.
(g) Location of houses must be shown on plans.
(h) On dead end sewer lines. the line will extend 10'
inside the property line unless it is necessary to
extend the line further in order to serve the existing
house.
(i) A sewerage drainage area map with hydraulic analysis
must be included.
(j) Plan and profile of sewer must be drawn in same
direction on plans. Stations shall ascend from left to
right.
5. Water Plans
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(a) Plans shall show all fittings, fire hydrants and valves
including sizes. Each appurtenance must be labeled.
(b) Lines shall be referenced with distances from other
utility lines, right-of-ways and buildings.
(c) The location of fire hydrants will be coordinated with
the Fire Department by the Utility Department.
(d) All conflicts with storm sewers and other utility lines
must be shown.
(e) A minimum of 12" vertical clearance should be obtained
at all crossings of other utilities.
(f) All water lines must have a minimum of 3.5' of cover.
(g) Fire hydrants and air relief valves must be shown on
plans and profile.
(h) Houses that are located within 200 feet of the existing
road right-of-way must be shown on the plans. All
physical features located on the same side of the road
as the proposed water line and located within 50 feet
of the road right-of-way must be shown.
(i) Property lines of property owners on the side of the
road on which the water line is to be installed must be
shown on plans; and if water meters are to be installed
during construction of the water line all property lines
must be shown on plans. Property lines will be
approximate.
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APPENDIX B
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DESIGN CRITERIA FOR CHESTERFIELD
WATER AND SEWER PROJECTS
1. County planometric section maps and topographic maps with 5-foot
contour interval aerial photos and existing control points will be made
available by the County for the design area.
2. The engineer will be provided with a set of the latest "Standard
Specification for the Construction of Water Mains and Standard Related
Facilities, County of Chesterfield, Virginia" and "Design Standards
and Specifications for Sewer Construction and Improvements in
Chesterfield County, Virginia."
3. The engineer shall prepare any special provisions not covered by the
County specifications or standards.
4. All design shall conform to the latest County, State and Federal
regulations or standards.
5 . All design shall conform to the latest County and State erosion control
and sedimentation rules, regulations and ordinances. An erosion
control and sedimentation plans must be approved by the County
Environmental Engineering Department and included in the final
approved set of utility plans.
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6. The engineer shall be responsible for coordinating his design and
construction work with other engineers where the projects connect or
are affected by other projects.
7. Separate plans and contract documents shall be prepared for each
contract to be bid. Bid forms for water and sewer must be separate
where practical.
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8. The engineer shall furnish a sct of as-built project plans (record
drawings) as ref1ected by the inspection reports and field notes
prepared on blackline mylar film from information furnished by the
project inspector at no additional cost to the County.
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9. Preliminary plans and contract documents shall be submitted to the
County with an estimated cost of the project.
10. A completion date for submittal of engineering plans shall be
established.
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11. The en gineer shall submit plans and specifications and assist in
obtaining approval from all local, State and Federal regulatory
agencies.
12. The County will obtain the highway permit. The engineers shall
furnish the necessary plans and assist in the preparation of the
application as necessary.
13. The engineer shall run a baseline in the field and tie it to the State
coordinates. The construction drawing shall show a profile of the
road and over the center line of the utility being designcd. The plan
shall show the location of physical facilities located from section maps
and field data.
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14. A letter will be sent in a form approved by the COUNTY by the
ENGINEER to all property owners requesting permission to enter their
property for surveys.
15. No trees or shrubs shall be cut without prior approval of property
owner.
16. Alternate bids on pipe materials shall be included in contract
document.
17 . Tees or crosses with valves will be placed at all major intersections.
The size and location shall be coordinated with the County.
18. Valves will be placed at strategic locations.
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19. Blow-off valves shall be installed at major low places in the line where
possible and combination air relief-vacuum breakers shall be installed
at the high points.
20. The location of fire hydrants will be coordinated with the Fire
Department by the Utilities Department.
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21. The engineer shall provide the necessary construction phase services
and visit the job site at least once every two (2) weeks. He shall
also attend all meetings or conferences as necessary at no additional
fee.
22. The engineer shall prepare all bid documents on forms as approved
by the County. He shall furnish the County with 6 sets of final
plans and 4 sets of specifications. The engineer shall also furnish 4
sets of plans to the County's contractor at no cost. Additional sets
will be furnished at reproduction cost.
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23. The engineer shall advertise for bids in local newspapers and furnish
plans and specifications at ENGINEER's sole expense to Dodge Report,
Builders Exchange and The Association of General Contractors.
Advertisement for bids shall be coordinated with the Purchasing
Department and Utilities Department. Cost of advertising in
newspapers will be paid by the County.
24. Monthly progress reports on the construction shall be submitted to
the Director of Utilities.
25. The engineer shall designate in writing H project manager with
authority to act on behalf of the firm in technical matters.
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APPENDIX C
STANDARDS FOR FIELD SURVEYS
1. SERVICES, EQUIPMENT & ~.lATERIALS
TO BE FURNISHED BY THE COUNTY
1. The County will review each section of the work with the Engineer,
and will instruct him as to the streets, right-of-ways, roads, alleys
or general easement location in which the work is to be done.
2. Field books will be furnished by the Engineer and will remain his
property.
3. Subdivision plats and available utility maps will be furnished by the
County.
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II. DEFINITIONS & ACCURACY REQUIREMENTS
OF COr,1PONENTS OF SURVEY WORI{
A.
Control
1. Horizontal Control
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Horizontal control shall consist of a base line survey and where
applicable a closed traverse. All traverses shall be tied, by
angles and distances, to horizontal and vertical control stations
on the Virginia State Plane Coordinate System.
a. Elements of Horizontal Control
Tangent Lines
PIs - Intersection of tangent lines
POTs - Points on tangent line
b. Accuracy
Tangent lines between PIs and POTs shall be measured to
nearest 0.01 of a foot. Deflection angles at PIs shall be
measured to nearest 20 seconds. Errors of closure of
traverses shall not be more than one foot per 5,000 feet of
traverse.
c. References
Each PI or POT shall be referenced to the nearest 0.01 of a
foot to at least two permanent reference points not more
than J 00 feet each from the PI or POT. Oak hubs set off
where less likely to be disturbed will be considered as
permanent reference points only where no permanent
facilities such as trees, 4 inch diameter or larger, utility
poles, fire hydrants. corner stones, buildings, property
corners or such are present.
d. Miscellaneous
Each PI or POT shall be in transit sight of either two PIs,
two POTs, or one PI and one POT.
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When the base line passes through or adjacent to a subdi-
vision at least two PIs or POTs or one PI and one POT of
base line shall be tied in with subdivision by angles and
distances. Where found, all monumented property corners
shall be tied to the survey base line.
e. Monuments
PIs and POTs in paved surfaces shall be spikes and bottled
caps. PIs and POTs not in paved surfaces shall be 1/2
inch iron rods with center point and guard stakes.
2. Vertical Control - All vertical control shall be based
on USC&GS Datum.
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a. Elements of Vertical Control
Bench Marks - An accurate permanent bench mark shall be
established every 500 feet, outside of the contemplated area
of construction, along the horizontal control base lines.
b.
Accuracy
The elevation of each bench mark shall be checked with a
maximum variation in elevation of not more than 0.05 feet
times the square root of the distance in miles along the
level route between it and the bench mark used as a base,
except when the distance is one mile or less, the maximum
variation shall not be more than 0.05 times the distance in
miles.
References
Each bench mark shall be described on the plans in such
manner that it can be easily located and identified.
l\lonuments
The tops of subdivision corner stones, culvert headwalls,
bridge abutments and the corners of concrete porches of
residents will be considered as satisfactory monument for
bench marks. Concrete sidewalks, curbs or slabs that are
outside the contemplated area of construction shall also be
considered satisfactory bench marks if a mark is chiseled in
the surface to indicate the point of reference.
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B.
Topographical Features
1. Horizontal Location
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The following topop.:raphical fcatures shall be located in the
horizontal plane relative to the base line as described below:
a. Culverts, pipes and drainage structures
Location and size of each end of culverts, pipes, etc. to
the nearest 0.50 foot includinp; all drainage structures,
headwalls andlor wing\'lalls. Use sketch where necessary to
Rhow details.
-2-
II
II
\
I
.
-
..,.
b. Streams and drainage ditches
Horizontal location every 100 feet or at abrupt changes in
direction when stream or ditch is within 50 feet of base
line. Elevations shall be taken every 50 feet or at abrupt
changes and shall be to the nearest 0.10 foot.
c. Utilities - Overhead & Underground
Poles, fire hydrants, valve boxes (water, gas, etc.) and
manholes (sewer, telephone and electric power, etc.) in the
vicinity of the proposed construction
d. Highway Structures
Curbing and curb and gutter to the nearest 0.5 of a foot
every fifty feet and where base line intersects same.
I;
I'
Ii
I.
i:
I
Edge of pavement to the nearest 0.50 of a foot every fifty
feet and where base line intersects same; note type of
pavement.
Signs, signals, sign islands and guard rails to the nearest
o . 50 of a foot.
Edge of shoulder in fill section and center of ditches in cut
sections to the nearest foot every 100 feet.
e.
Obstacles in the vicinity of the proposed construction.
This includes:
i
I!
I:
Ii
Ii
I:
I
Ii
Ii
Culverts
Sidewalks
Driveways
Concrete & masonry waIls, fire places, etc.
Fences
Hedges and shrubbery
Trees
Edges of wooded areas
Etc.
f.
Building Locations - obtain by measuring at approximate
right angles to survey base line to obtain setback.
2. Vertical Location
The elevations of the following topographical features shall be
determined within the following limits:
Ii
I
a.
Elevations of 25 foot intervals and at abrupt changes in
grade along the road and along the center line of the sewer
line (and water linc where applicable) to the nearest 0.10
foot.
b. Inverts of each end of culverts, pipes and drainage
structures together with elevations of the tops of all
structures to the nearest 0.10 foot. Inverts of sewers shall
be to the nearest 0.01 foot.
-3-
-
.-.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8 , 1982_
17.C.1.
ITEM NUMBER:
SUBJECT: Award of Contract No. W81-64B/6(8)1647, Water Improvements
for South Providence Road to Virginia Utilities, Inc. in
the Amount of $144,237.36
COUNTY ADMINISTRATOR'S COMMENTS:
~ ~ Yt. J" t.-... #4 c4e... ,....f ~
IT> b.e-~, ~q-t ~~eI ~~ c.U~
1P,'''H.ur4 g.;.;.,.,. "'h, ~ ~.~ 1 Kt.f ~ j'
SUMMARY OF INFORMATION: 'tt.t ~A:I.s A).'II ~ y.t. ~..
Transfer $4,615.24 from 380-1-61000-4393 (fire hydrants) to
380-1-61647-4393 and transfer~65,682.86 from 380-1-61457-4393 to
380-1-61647-4393. There has been $99,022.00 previously appropriated
for this project in the Capital Improvement Budget. These transfers
of funds include a 10% contingency and materials to be furnished
from the Utility Storage Yard.
This 16" water line will complete the 16" water line that has
been constructed through development along Providence Road which
will transport water to the northern area of the County.
District: Clover Hill
PREPARED BY;~~ ~
ATTACHMENTS: YES 1m NO 0
SIGNATURE:
PII--
COUNTY ADM I NI STRATOR
-
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PROJECT .81-64B/6(8)1647
.:ArEl{ l::PKJV~lENTS
..;OI.:TH PROV IDENCE ROAD
:;,i:1i;..J.lt_<:Q.:iI&\CTOR --
B:D 80:;0
~~~~_I]U1\rS
gIO SCltElljJLE II Ail
iIEN
IllSTALL
.~1
16" Ductile Iron Water Pipe
15" Horizontal Gate Valve
...2
~. :)
16" x 16" Tee (H.J.)
A4
16" x 12" R(ducer (M. J.)
AS
16" x 8" Reducer (M.J.)
.\.0
16" - 900 B(~nd (M.J _)
1611 - IlJ.4o Beod (M.J.)
.\7
,'.8
16" X 6" Tee (M.J.)
.\9
12" (R.T.) x 12" (M.J.) Tee
AID 6" Blow Off COlOplr,te
,\11 Fire Hydrar.t
:>.12 Tit-in to Existing i6lJ \-/ater t1ain
\13 SIt P.V.C. ~~ter Pipe
1,14 8" Gate V"lve (M.J.)
.\JS 8" x 6" Tee (M.J.)
\Ib 3' - 450 Bood (M.J.)
nI7 15" (R.T.) x 8" (M.J.) Reducer
11.13 26" Stetd CasL1g. by Boring
Ai:} Top S0il & 3('(.ding in Easements
A20 Restorat ion and l1ulching Easements
11.21
~~t~:>air O!'t'r: Cut Crossing
W~ter Services on Same Side of
Road 2S \-:,:.~ t.~r Main.
t.<1tcr Ser\'j ces on Opposi te Side
of Road ~~s. i.Jater ~'fain.
Ib~', 8 Eil Polyeth:'lene Encas~rnent
..."'''
n~.
A23
.\24
.4.25
Straw Bale3 :or Erosion ~ontrol
A26
16" Steel Casjn~~ by Boring
A27
Class I Rif Rar
~28 157 Stone
10TAL ITEMS At - A9
TOTAL ITEHS AIO - A17
TOTAL iTEMS AI8 - A28
TO'CAL ITEMS Al - A9, ,',lD - Al1 AND A18 - A28
Amount to be de<.ltl~ted .if 8" line, is qeleted.
(TOTAL)
. ~8CO.OO
305
UNIT
4,175 L.F.
16.n3
] .~48.00 _I, ]~5.0~J _-.l,050.'lO
6(,(J.(;O
650.00
:3 EA.
FA;
698.1(1
EA.
398.60
EA.
3,~9.6R
2 EA.
4 EA.
532.80
324.56
2 EA.
EA.
6/46. 2.!~
671 .44
EA.
1,527 .52
3 EA.
1,708.32
300.00
4 EA.
2,000 L.F
9.6"3
2 EA.
EA.
63<\ . 72
274.80
2 EA.
18\. P
EA.
299.68
24 1.. F
187.25
3,000 L. F
\. 16
1,100 L.F
1.10
2 EA.
510.00
4 EA. ~2.8') 1
5 E^,. ~~OO !
1,430 I..F.;._ ___ ~~~__
250 !".r i ] .93
55 L.F i.___..!.!,J.63
29.0 C.Y i 31.]0
3 C.Y
23,f,O
119,39,.45
/C.
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.;> 's.
,:;; ..
'~ ~~
5,
5:::
-
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180
2].32
~Q...
616.00
323.00
27 4.68
~.07 . 80
349.56
496.24
,,35.92
,227.68
,157.92
825.00
9.10
435.00 '
11,9.00
105.00
49] .00
100.00
1. 25
.65
500.00
I.2.lW1Q.I_--Z2.5...110_ ---_;;J.Q,,)2
275.00 f~~':'!].QH -__:UQ..JllL
-. _1...9.5.. . r "- .....- ~ ,_00 .. --___L.20__
__--L~QQ.. ___LQ(L -_--Z..Jl.0_.
83.25
_.~~Q.'_t!.0_ ___ 90.~
25,612.75_
~ , 77 5 .OQ._ ..l..'L..5..:U.
1
cF
180
200
_.~Q~O_Q ----.fi!l..Jl!L'
~;\7 ,54 7.50
.__~. __ 2/..00 !
J2,!: 1'50.0"0_ _ 'J" -22.92 I
?7 _ "2I.4i, I
,}~k\t~~ J3 '102.50 ..3'
25,799.20
,ri4-:S-jh.fJ4
~7'~, 5 ~ : .29 12L..0..6.2.....Li_
35 i2:" .01 -..J.b...i8.L25.__ ._/-f!~Z2.J2D-~-:l.~~
] 33, 79!..:~~~ L~~.!021.~Q. L5.},.l22:.Qg. ]1~,-'34. 7L
2].30 29.00
]:,5 J'.9. ___}0'l.Qi.~
310.00
300.00
P/\ G L
/,90.00
1,.75.00
300.0fl
375.00
535.00
550.00
i,25.00
440.00
1,290.00
I.!600.00
1 26S.0()
250.00
1,272.50
500.00
11.00
15.00
453.00
425.01
192.'SO
225.01
J50.0(J
175.0
325.00
300.0
160.0()
225.0r
3. .SD
2.0r
] .01
1. 25
300.IlI
700.CJI
40.0,)
22.50
--
BID SCHEDGLE "B"
LTEM I~;STA:"L
B1 16" Asbestos-Cement Water Pipe
B2 16" Du,tile Iron Water Pipe
B3 16" Horizo~'al Gate Valve (R. T.)
84
85
16" x 16":~" (R.I.)
16U x 12" ;-:,~.ducC'r (R. ';.)
il6
16" x 3' t>,.Jucer (R. T.)
B7
16"
90" ';2nd (R. T.)
as 1,," u Il't Bend (R. T.)
JJ9 16" (R.T.) " 6" (ll.].) Tee
BID 12" x 12" Tce (R.T.)
TOTAL ITI01S Bl - S10
TOTAL ITEHS Ala - Al7
lOTAL ITEMS AI8 - A28
TOTAL rT~1S Bl - BI0, Ala - A17 &~D A18 - A2R
.\mount to t)l~ d('dt;ct(~d if 8" line :is deleted
(TOTAL)
BID SCHEDULE lie"
ITEU
C13
I~STALI.
8" Asbestos-Cement \Jater Pipe
CI4
CIS
8" Gate Valve (R,T.)
8" x 6" Ie" (R.T.)
8" - 450 3"nd (R. T.)
C16
e17 16"" 8" Tee (R,T.)
TOTAL ITEMS Al - Al2
TOTAl. ITEMS cn - C17
TOTAL ITEMS A18 - A28
TOTAL ITEMS 1\6
TOTAL ITEMS Al - A12, C13 - C17, A18 - A28 AND B6
Amount to be dl~Jucted if 8" line is deleted.
(TOTAL)
BID SCHEDULE "0"
ITEM
011
INSTALL
Fire Hydrant
TOTAL ITEMS Bl - BIO
TOTAL ITms Ala
TOTAL ITEMS 011
TOTAL ITEMS C13 - C17
-
.-
l-;;rT ~-Ln__L__-- -----
4.0';'5 Lor. "~!:.;D_ ':''iQ..J!.,-.!~_L_~.~.!c,g_... ____:so BID _"
SO 1. F. _ ~() 3] D NO iHLL_ _-.-.l1.OO. _.-5Q...lll!L-
3 EA. NO iLD NO lUJ2...._ __L.,j).QQ.Jl!L_ "O-IDP_.__'
2,000 L.F.
!:!;IT
3 EA.
L\..
NO S'D
EA.
NO BID
L\.
NO B'D
E-'..
.:. EA.
EA.
EA.
:J(1 B:D
NO B'.D
NO H~D
NO g_LO
NU B~j)
l'NIT
NO EIIJ
2 EA.
1':0 BID
EA.
NO BID
2 EA.
NO BID
EA.
NO BID
I NO BID
,- ~:,'~;'-
C~~~;!:--
NO BIT)
;-;Q..~
;~o B ~D
1\0 BID
.~B:D
NO HID
NO BID
NO B:D
NO B"D
Nti B-~D
TOTAL rTmlS A18 - A28
TOTAL ITEMS Bl - BI0, A10, OIl, C13 - C17 AND A18 - A281
Amount to be dc.hrcted if 811 :ine is deleted.
(TOTAL)
*Yotal as corrected by County.
PAc,..!.:
NO em
N'J RlD
1;0 Em
2.
__~i~~ __.._~l().r~)_ __.~P R1D_-i
1\0 BID 3jO.00 ',0 BID
--.- ---_._..~. -------/
___;~O ~ -1.Q!2.:..0~~_ _ ~~(!._~~_!
29 ~~. no ~~o BID
i9Q,903'!22 __ ::0 BI~i
f. ~ 9." 5 . OQ ~-1li..ll-J
I
J~}1.00 NO BID
NO ...!i'lL_ _l'L.D]j-,-OO
1\0 In!)
NO B;D
:;0 BID
N(l InD
NO BID
15.50
~I ;-..lO n:D NO B:n __i~:.9..Q.~.
-~~ "~~_ ~~Ip___ __350.g,~_
:.~\.) :{~~. n ____ Nt) .J0?-__ _____2~(2~qQ__.
NO B~___ _~O BrD__ 37j~Q(L
:;':!_~__ __~J.!2!!..__ l]LLC22IiJl!L
NO BIll
1,00.00
_____5i? BID _
_,_ ~\O BID--:
"._~~~JDil__:
~11l_
'W EID
~;;o B!D
::l' BID
NO BID
NO BID
150.00
_.....1Q2.:!~Q_. _..~_.,
~;o RID
NO BID
NO BID
550.00
I
I
NO BTf) i116,800.()O
___.____. ...1-.-0'
NO eIn I 12,850.00
.' --- .._..._.__._-_.~"_. - ---^---_..._-~--
NO BiD 29,775.00
___u_..____ _d'.___~__.._._
NO BID
JOO.or,
N2~__ l~?...?..~:l2.=.Q.Q_ ~:C) 81D___..
~~(1 BID
NO IHD
-.e,6, lOO.OO
NO BID
153,h:2,5.00
----- ~------:'
~D BID
NO B;n
1 \25,00
~.11 ,058.00
1,600.00
1,975.00
NC BID
NO BTD
NO BID
~:t1 BID
Nt' BID
;;<1 BIll
NO BID
Nn BID
~o llID :
------;
NO 8I!J :
-----1
~() BID
-
NO !UD
,
12,850. 00 ~O BID ~
---- ~--
!~(J n:n _~l9,775'9~ ~~~_
N" !liD ~"g 258.00 ':0 BID
--~- _.~-- -----
NO 8-0__ -c.), 175.00 . :0:0 BID
.-2l0 BID _ lS',,083.J29_ __t'QJl_~Q_
--,----- - - - -. --------.- --. - !
NO BIll
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...-..-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
17.C.2.
SUBJECT: Consideration of A Request from Attorneys for Atlantic Baptist
Bible College to Aid Them in Acquiring Water and Sewer Easements Across
Property Owned by Mr. and Mrs. Glenn Butler Adjacent to Cameron Hills
Subdivision
COUNTY ADMINISTRATOR'S COMMENTS:
~~#~~4~-?,,4
~L ~~~~~~~
t--. vh ~ I 'ti4. ~.
SUMMARY OF INFORMATION:
Over the past fifteen years, seven variances were granted for
dwellings with no public road frontage along an unimproved road in
the Bermuda Ochre tract, now known as East Avenue. All of these
owners cross the Glenn Butler property, along an old logging road,
to Okuma Drive. Mr. Butler objected to these variances, as it in-
creased the traffic across his property where no right of way exists
for ingress and egress to these parcels.
On February 14, 1979, the Board appropriated $1,000.00 for plat
preparation to acquire the necessary right of way for the construction
of East Avenue, from point A to point B, as shown on the attached map.
All of the right of way necessary for this road has been acquired ex-
cept those areas crosshatched on the attached plat. When the road
construction is bid, we can get a right of entry on all of the parcels
except Butler's. Mr. Butler has told me that he will dedicate his
strip when we are ready to build the road. The minimum cost to con-
struct this road to State standards, however, is $250,000.00.
- cont. -
PREPARED BY:#/~ ff ~
ATTACHMENTS: YES 1m
NO 0
SIGNATURE:
~..
COUNTY ADMINISTRATOR
-
--
- 2 -
Bermuda Academy operated for several years on the property now
owned by the college. Traffic from the Academy crossed Mr. Butler's
property to get to Okuma Drive from points C to D on the attached
plat. There is no recorded right of way for that access.
When the property used by Bermuda Academy was sold to the college,
Mr. Butler again protested against the traffic from that parcel. Now
the college wants to expand its facilities to accommodate additional
students for next spring. It is necessary that water and sewer service
be extended to provide for the expansion.
Attorneys for the college have approached Mr. Butler for easements
for the water and sewer extension. They offered $427.00 ascompensation
for the easements. In addition, Mr. Charles E. Ayers, Jr., Attorney for
the college, agreed that they would use East Avenue as their ingress and
egress when it was constructed by the County. Mr. Frank Caudle of the
college stated that they were unable to obtain a right of way for this
road from Mr. McDowell who is an affiliated preacher at the college.
Mr. Butler's major concern is the traffic generated by the college,
which is using his property for access. He will not grant the water and
sewer easements, allowing the college to expand, until a solution to
their access problem has been reached.
I believe that a reasonable monetary offer has been made for the
easements, but the promise to use East Avenue cannot be carried through
unless a right of way can be obtained from the college property to East
Avenue.
District: Bermuda
/4\ -,... " "'1/'
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-
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~I...H
(
MEMO
CHESTERFIELD COUNTY
CHESTERFIELD, VIRGINIA 23832
TO Richard L. Hedrick, County Administrator
FROM Robert A. Painter, Director of Utilities ~
DATE November 8, 1982
SUBJECT Request from Atlantic Baptist Bible College for
Aid in Easement Acquisition across Butler Property
I am forwarding information concerning the water and
sewer easements, which the Atlantic Baptist Bible College
requested across the Butler property. Please advise what
additional action you wish us to take.
RAP: cbs
Enclosures
cc: Mr. Elmer C. Hodge, Jr.
Mr. Willis W. Pope
(
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CHESTERFIELD COUNTY
CHESTERFIELD, VIRGINIA 23832
MEMO
TO: Robert A. Painter, Director of Utilities
vJ,lVP
FROM: Willis W. Pope, Right of Way Engineer
DATE. November 8, 1982
SUBJECT: Request from Atlantic Baptist Bible College for aid
in easement acquisition across Butler property.
As you requested, I have prepared this report concerning
the history of the situation leading to the request from
Attorneys for Atlantic Baptist Bible College, for the County
to aid them in acquiring a water easement and a sewer easement
across the property of Glenn Butler. I have attached a map
and recent correspondence concerning the contacts with Mr.
Butler by the Attorneys for the college, and their correspondence
with us.
Over the past fifteen years, the Board of Supervisors has
granted seven variances for dwellings, with no public road
frontage, along an unimproved road, in the Bermuda Ochre tract,
now known as East Avenue. All of these owners cross the Glenn
Butler property, along an old logging road, to Okuma Drive. Mr.
Butler objected to these variances, as it increased the traffic
across his property where no right of way exists for ingress and
egress to those parcels.
On February 14, 1979, the Board appropriated $1,00~ for plat
preparation to acquire the necessary right of way for the con-
struction of East Avenue, from point A to Point B, as shown on
the attached map. All of the right of way necessary for this
road has been acquired, except those areas crosshatched on the
attached plat. When the road construction is bid, we can get a
right of entry on all of the parcels except Butler's. Mr. Butler
has told me that he will dedicate his strip when we are ready to
build the road. The minimum cost to construct this road to State
standards, however, is $250,000.00.
Cont'd. Page Two-
-
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Page Two-
Bermuda Academy operated for several years on the property
now owned by the ColI ege. Traffic from the Academy crossed' Mr ~,
Butler's property to get to Okuma Drive from points C to D on
the attached plat. There is no recorded right of way for that
access.
When the property used by Bermuda Academy was sold to the
college, Mr. Butler again protested against the traffic from
that parcel. Now, the college wants to expand its facilities
to accommodate additional students for next spring. It is nec-
essary that water and sewer service be extended to provide for
the expansion.
Attorneys for the college have approached Mr. Butler for
easements for the water and sewer extension. They offered
$427.00 as compensation for the easements. In addition, Mr.
Charles E. Ayers, Jr., Attorney for the College, agreed that they
would use East Avenue as their ingress and egress when it was
constructed by the County. Mr. Frank Caudle of the College
stated, however, that they were unable to obtain a right of way
for this road from Mr. McDowell, who is an affiliated preacher
at the college.
Mr. Butler told me in a phone converstion that his major
concern is the traffic generated by the college, which is using
his property for access. He will not grant the water and sewer
easements, allowing the college to expand, until a solution to
their access problem has been reached.
I believe that a reasonable monetary offer has been made
for the easements; but the promise to use East Avenue cannot be
carried through unless a right of way can be ob,tai~ned from the
College property to East Avenue.
If I can supply any additional information, please advise.
WWP/mmb
Attachments
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-
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: N:o v~.mb!=;r 10. 1982
ITEM NUMBER:
SUBJECT: Consideration of a request from Atlantic Baptist Bible College
to aid them in acquiring a water easement and a sewer easement
across the property of Mr. Glenn Butler located in Bermuda
District.
COUNTY ADMINISTRATOR'S COMMENTS:
I
I
, -
:.;~~
SUMMARY OF INFORMATION:
We have received a request from Mr. Charles E. Ayers, Jr., Attorney
for Atlantic Baptist Bible College, to aid them in acquiring easements
for water and sewer to serve the college.
An offer was made to Mr. Butler in the amount of $427.00 for these
easements which was refused by him.
Mr. Butler called the Right of Way Office and explained that it was
his understanding that these easements would enable the college to expand
its facilities and increase the student enrollment. He stated that the
only access to the college was through his property and did not wish to
grant these easements until an access to East Avenue and to Route 10 was
established.
PREPARED BY: ~~~ /- ~ ~
Oistict: Bermuda
ATTACHMENTS: YES ~
NO 0
SIGNATURE:
COUNTY ADMINISTRATOR
-
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LAW OFFICES
AYERS & AYERS
CHARLES E. AYERS. JR.
GLENN E. AYERS
SUITE 209. HAMILTON PLACE
1301 N. HAMILTON STREET
RICHMOND. VIRGINIA 23230
(604) 358-4731
OF COUNSEl.
J, P. BOYLE
MEMBER. GEORGIA STATE BAR. ONI.Y
FILE NO. ABl-8379
October 5, 1982
Hr. Willis W. Pope
Right of Way Engineer
Chesterfield County
Depa.rt:m:mt of Utilities
Chesterfield, Virginia 23832
Be: Atlantic Baptist Bible College EaseIIEIlts
Dear Mr. Pope:
As we discussed on the phone on Friday I have offered Mr. Butler
$427.00 for the water and sewer easerrents to cross his property that
~uld extent to the Atlantic Baptist Bible College and he has rejected
this offer. I am enclosing a copy of my letter confinuing our conver-
sation and his rejection and I ~uld appreciate you presenting this matter
to the Board of Supervisors at the October rreeting and obtaining their
awroval for your office to negotiate with Mr. Butler as outlined in
your letter of August 20, 1982.
Thank you for your cooperation and if I can answer any questions
or be of further assistance please do not hesitate to contact me.
Charles E. Ayers, Jr.
CEA:csr
Enclosure
cc: Frank Caudle
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LAW OFFICES
AYERS & AYERS
CHARLES E. AYERS. JR.
GLENN E, AYERS
SUITE 209, HAMILTON PLACE
1301 N. HAMILTON STREET
RICHMOND. VIRGINIA 23230
(604) 336.4731
OF COUNSEL.
.1. P. BOYLE
MEMBER. GEORGIA STATE BAR. ONL.Y
FILE NO, ABl-8379
October 5, 1982
Mr. Glen W. Butler
732 OkUDa Drive
Chester, Virginia 23831
Dear Mr. Butler:
I appreciate you discussing with Ire today the needs of Atlantic
Baptist Bible College to have a sewer and water easement across your
property however I regret that you are not agreeable to executing the
easenents prepared by the County of O1esterfield. The offer that I
made you for these easarents in the anount of $427.00 was prepared
by Mr. Willis W. Pope, the Right of tvay Engineer, from figures obtained
fran the Assessor's Office. I realize this is not a substantial arrount
of noney but the College is agreeable paying you for these easem:mts as
~ll as utilizing East Avenue once it has been developed into a hard
surfaced road.
Sincerely,
Olarles E. Ayers, Jr.
CEA.: csr
cc; z.'~. Willis W. Pope.,l
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BOARD Of' SUPERVISORS
E. MERLIN 0' NEILL ,CHAIRMAN
....TO..C.. OISTftlCT
JOAN GIRONE,VICECHAIRMAN
..IDLOTMI..N DISTftlCT
C. L. BOOKMAN
l1OV!ft HILL DISTRICT
HARRY G. DANIEL
DAL[ DISTftlCT
R. GARLAND DODD
1!I[IUlIUOA DISTRICT
DEPARTMENT OF UTILITIES
ROBERT A. PAINTER
CHESTERFIELD COUNTY
CHESTERFIELD, VIRGINIA 23832
(804) 748- 1401
August 20, 1982
Mr. Glenn E. Ayers, Attorney
Suite 101, Daniel Building
3805 Cutshaw Avenue,
Richmond, Virginia 23230
re: Atlantic Baptist Bible
College Sewer Easement
Dear Mr. Ayers:
This letter is in response to your letter of July 22, 1982
to Mr. David H. Welchons, Assistant Director of Utilities.
Before the Right of Way Office can get involved in negotiating
for the easement, an offer to Mr. Butler must be made on behalf
of the college to purchase the easement.
I am returning the copies of the water and sewer easements
across Glenn Butler and the college. Please have the easements
across the college executed by the proper officials and return
them to this office for recordation.
If after a reasonable offer has been made to purchase the
easements from Mr. Butler, he refuses to sign, I will present the
matter to the Board of Supervisors to obtain approval for this
office to negotiate with Mr. Butler.
In the past when a developer has petitioned the Board for
aid in acquiring an easement, the developer was required to ex-
ecute a contract with the County agreeing to pay for any costs in-
volved. I assume that they will require this,if they approve the
request.
If there are any questions concerning this matter, or if I
may be of any assistance, please call me at 748-1361.
Sincerely,
Willis W. Pope
Right of Way Engineer
WWP/mmb
cc: Robert A. Painter, Director of Utilities
David H. Welchons, Assistant Director of Utilities
En cIs.
-
......
TO: Mr. Glenn E. Ayers
FROM: Willis W. Pope, Right of Way Engineer
Date: August 20, 1982
SUBJECT: Estimated value of the water and sewer easements
across property of Glenn Butler to serve Atlantic
Baptist Bible College.
I have talked with the Assessor's Office and they estimate
the value of the easements across Mr. Butler's property to be as
follow s :
Water Easement
$ 194.00
Sewer Easement ... $233."00
Total........ $ 427.00
If I can be of any further assistance, please call.
WWP/mmb
CC: Robert A. 'alater, Dlr.ctor of Utllitie.
Oa.i. H. Welcho.., A.sistant Director of Utilitie.
-
,..
LAW OFFICES
AYERS & AYERS
CHARLES E. AYERS. JR.
GLENN E. AYERS
SUITE '01, DANIEL BUILDING
3805 CUTSHAW AVENUE
RICHMOND. VIRGINIA 23230
(804) 358.473'
FILE NO.
ASI-8379
July 22, 1982
Mr. David H. Welchons
Assistant Director
Dep:rrtment of Utilities
County of Chesterfield
Ch=sterfield, Virginia 23832
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Re: Atlantic Baptist Bible Colle:Je s~ Easanent
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Dear i'1r. Welchons:
As you nay recall, I sp::>ke with you several weeks ago re:Jard.ing this natter
and at that time you advised me that refore the County could be:Jin conde:nna-
tion procee:1ings you ~uld need to review cur attempts in obtaining an ease-
ment voluntarily. Accordin:Jly, enclosed hera-lith are copies of corresp::>mence
and documents prep:rred to obtain this easerrent. We do not have a written
confi:r:rration of ~1r. Butler's rejection of this easement agreanent; ~ver,
he has inforrred us by telephone, as confirmed by our letter, tbat he is unwill-
ing to execute this agreanent.
Please advise me of any further steps that I should take to assist in this
matter. Thank you for your cooperation.
Very truly yours,
~
Glenn E. Ayers
GEA!goh
cc: Atlantic Baptist Bible Colle:Je
Enclosures
-
.-
LAW OFFICES
I
HARRIS. TUCK & FREASIER
PROF"ESSIONAL ....SSOCIATES, INC"
ROBERT L.HARRIS
W. MARSHALL TUCK
B. ROLAND FREASIER.JR.
CHARLES E. AYERS. JR"
JOHN H. HERBIG
~O.ERT E.LEE
p. O. BOX eg67
3805 CUTSHAW AVENUE
RICHMOND. VIRGINIA 23230
80<4-383-8..1
CHCSTERnELD O',,'CI:
7aZ5 "'IDLOTHIAN TURNPIKE
RICHMOND. VIRGINIA Z3Z3S
80~-3Z0-2'495
Deceo:be.r 14, 1981
FIlE NO. ABl-8379
ROGER J. McDONALD
ALLAN M. HEYWARD. JR.
TERRENCE R. BATZLI
STEPHEN L. DALTON
GLENN E. AVERS
GARV 5. COOK
S. KEITH BARKER
Mr. Glerm W. Butler
732 Ol<urm Drive
Chester, Virginia 23831
Re: Atlantic Baptist Bible College
Dear Mr. Butler:
Pursuant to our conversations concerning utility eaSerIEIlts for the Bible
College across your property, I have discussed your requests with the directors
of the college. They have agreed to your proposal concerning the construction
of an alternate roadway for use by the college for ingress and egress to their
property. The college has corrmitted to preparing a hard surface roadway running
along the property line between the college's property and yours to cormect with
the roadway extending to Route 10 that will be built by the cmmty. The college
has hired a surveyor to prepare the drawings for a 50 foot right-of-way which
will cross the property of the Bible College, the Hendersons and the M:D:Jt.7ells to
connect to the county's roadway. The necessity of this road crossing the Hender-
son and ~IXJwell property will present no problems as the Hendersons were the
original sellers to the Bible College and Me. M:fuwell is an affiliated preacher.
The Bible College will CODIIEnce use of this roadway as their prirrary neans of
ingress and egress as soon as the county canpletes construction of their cormect-
ing road to Route 10.
In light of the college's conmit:IIents to preparing an altemative rreans of
access to their property, I wuld appreciate your executing the enclosed easerrents.
I will contact you after you have had tinE to receive this letter to make arrange-
ments for the executed easenents to be picked up and forwarded to the county.
t
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TI1ank you for your cooperation.
Sincerely,
SID/ jhp
Stephen L. Dalton
Enclosures
cc: Atlantic Baptist
Bible College
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110 Norfolk Avenue
COLONIAL HEIGHTS. VIRGINIA 23834
(804) 526.6766
TJ08 NO
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GENTLEMEN:
WE ARE SENDING YOU
~ched 0 Under separate cover via
o Shop drawings
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o Prints
o Change order
o Plans
o Samples
the following items:
o Specifications
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COPI ES
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THESE ARE TRANSMITTED as checked below:
o For approval
~ your use
~requested
o Approved as submitted
o Approved as noted
o Returned for corrections
o Resubmit copies for approval
o Submit_copies for distribution
o Return_corrected prints
REMARKS
o For review and comment 0
o FOR BIDS DUE 19
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HARRIS, TUCK & FREASIER
PROFESSIONAL AS SOCIATES, I Ne ~
p. O. BOX 6967
3805 CUTSHAW AVENUE
ROBERT L.HARRIS
W. MARSHALL TUCK
B. ROLAND FREASIER,JR.
CHARLES E. AYERS, JR.
JOHN H. HERBIG
ROBERT E. LEE
RICHMOND,VIRGINIA 23230
804-353-9<491
CHESTERf"IE:LD Of'"FleE.
7825 MIDLOTHIAN TURNPiKE
RICHMOND,VIRGINIA 23235
804-320-2495
October 7, 1981
F"lLE NO. ABl-8379
ROGER J. McDONALD
ALLAN M. HEYWARD, JR.
TERRENCE R. BATZLI
STEPHEN L.DALTON
GLENN E.AYERS
GARY S. COOK
S. KEITH BARKER
Mr. Glenn W. ~tler
732 Okl.me Drive
Chester, Virginia 23831
Re: Utility Easement
Dear Mr. Butler:
Our firm has been retained by the Atlantic Baptist Bible College to assist
than in obtaining access to public utilities. We have retained the finn of Charles
C. Townsend Associates to survey the area in which the necessary water and sewer
lines Dl.lSt be brought from existent water and sewer lines to the college property.
Mr. Jeff Collins conducted the survey work to determine which of three possible
routes proposed by the cmmty 'WOUld be best suited to serve the needs of the college
and the future needs of prospective residential developm:n.t in this area. As you
!MY be aware, all three proposed routes pass over property owned by you. Pursuant
to the survey work conducted for us, the cmmty of Chesterfield reviewed these re-
sults and drafted the enclosed deeds of easem=nt which I forward to you for your
approval. The Atlantic Baptist Bible College v.uuld be bearing all the expense for
the placing of these water and sewer lines. However, as you can discern fran the
plats attached to the proposed easerrents, the extension of these water and sewer
lines will also facilitate developnent of the property owned by you between the
already existent lines and the Bible College property.
r trust you will find the deeds of eaSeIIEl1ts acceptable and that 'We 1.'My exe-
cute the sarre and deliver than to the Chesterfield Cmmty Depart::rrEnt of Utilities
in the near future. I feel that this work will benefit all parties concerned.
Please advise lIE as to your position on these eaSeID2I1.ts at your earliest conveni-
ence and I tnlSt that should you have any further questions, you will not hesitate
to contact Ire.
Sincerely,
Stephen L. Dalton
SLD/jhp
I
Review for approval.
-
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d-col ('179
Vote: Un an irr s
Mr. O'Neill excused himself from the meeting.
795158
In Bermuda Magisterial District, Atlantic Baptist Bible
College requested a Conditional Use to permit a private
college in an Agricultural (A) District on a 26.9 acre parcel
located at the southern terminus of Okuma Drive and better
known as 701 Okuma Drive. Tax Map 135-2 (2) Bermuda Ochre
Co., Lot 6A, (Sheet 42).
Mr. Bruce Pritchard was present representing the applicant.
He stated they would like to relocate the parking lot because
of drainage problems at the proposed location, that they will
install public water and sewer as soon as possible and that
.they will set aside funds to--p.soY_=ld~_,~.~~s~~.:t]!_.~A.d~__2:.~~~~_~.
m.t.9_.1JJ.e property. Mr. Glen Butler was present and obj ected to
the County allowing people to cross his property when the
County had no legal right to do so. He stated he would prefer
this being delayed until the other road has been completed.
Mr. Dodd explained that the County is obtaining right-of-way
for a road to take the traffic.off of Mr. Butler's propertf.
After further discussion of the matter, it was on motion 0
Mr. Dodd, seconded by Mr. Bookman, resolved that this
request be approved as recommended by the Planning Commission
subject to the following conditions:
1. Public water shall be extended when available to serve
this use. No more than twenty (20) resident students
shall be housed until such a time that public sewer is
extended to the site. However, should the County Health
Department determine at any time that the existing system
is no longer functioning properly, public sewer shall be
extended. (see attached letter).
2. Any necessary filling shall be controlled by a qualified
soil scientist.
3. County water and fire hydrants, when available, shall be
provided for the entire complex and located in accordance
with the Chesterfield Fire Prevention Bureau standards.
4. Buildings which are to be converted for use as domitories
shall be upgraded to comply with the BOCA Code.
5. No more than 100 on-campus resident students shall be
permitted under Phase I.
6. A fifty (50) foot buffer consisting of the existing
natural vegetation shall be maintained along the north, west
and south property lines. No clearing, grading or
otherwise disturbance of this buffer shall be permitted.
The main entrance driveway, shown on the site plan submitted
with the application shall be permitted to encroach on
the western buffer.
79-447
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7. The lim 3 of the 100 year flood p~ ~n shall be maintained
as a buffer along the eastern property line adjacent to
Johnson Creek. There shall he permitted nn huildings
or parking within this buffer; however, such facilities
as pedestrian walkways, picnic tables and passive
recreational facilities shall be permitted.
8. All driveways and parking areas shall be paved utilizing
brown washed rock with railroad ties to
maintain the rustic look.
9. All exterior lighting shall be low level in nature and
shall be placed so as not to project light into adjacent
properties. These lights shall be no higher than
fifteen (15) feet.
10. Any outside public address system shall not be used
before 7 a.m. or after 9 p.m.
11. Approval of this request shall only constitute approval
of Phase I, only. Prior to commencing development of
Phase II, a conditional use must be obtained.
12. One parking space for each commuting student, plus one
parking space for each employee, plus one parking space
for each eight on-campus resident students shall be
provided.
13. The above stated conditions, notwithstanding the plan
prepared by Service, Hargrove, Brockwell, LTD. dated July 6,
1979, shall be considered the plan of development.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, the
Board approved lending the Museum Committee $60,000 from the
General Fund Contingency account to complete the interior of
the Museum with the understanding that the Committee will
continue its fund raising campaign and repay the County
these funds as received.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
requested the Highway Department to restudy the possibility
of reducing the speed limit on Courthouse Road between Route
10 and Route 360 from 55 mph to 45 mph.
Vote: Unanimous
The Board acknowledged receipt of the final archeological
report on Point of Rocks Park. Mr. Meiszer advised the
Board of appointments still outstanding.
On motion of Mr. Apperson, seconded by Mr. Dodd, the Board
went into Executive Session to discuss legal matters as
permitted by Section 2.1-344(6) of the Code of Virginia,
1950, as amended.
Vote: Unanimous
R~conv~ninp .
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CHESTERFIELD COUNTY
BOARD OF SUPEFNISORS
AGENDA
MEETING DATE: December 8, 1982
ITEM NUMBER:
17.D.
SUBJECT: Consideration of a Request from the Virginia Wing of the
Civil Air Patrol for(~-rver-of Sewer and Water Connection
Fees for 7401 Airfiela-Road
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Virginia Wing of the Civil Air Patrol has requested, by
letter dated November 29, 1982 (copy attached), that the sewer and
water connection fees be waived for the Headquarters Building under
construction at 7401 Airfield Road.
The sewer connection fee is $4,400 (2 acres at 2,200 per acre).
The water connection fee will be $670 for a l~" meter with a l~"
service.
The County Attorney's office has advised that the water and
sewer ordinances require the payment of the connection fees. The
Board of Supervisors may pay the connection fees from the General
Fund if they so desire.
District: Dale
PREPARED BY: /~ 4'. ~~
ATTACHMENTS: YES mJ
NO 0
SIGNATURE:
~y ADMINISTRATOR
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29
Mr. Dave Welshavm
Chesterfield County Courthouse
Chesterfield, VirgLnia
Dear Mr. Welshavm:
As you may know, the VirgLnia Wing. Civil Air Patrol is in t r __
of completing work on our new headquarters building located at 7401 Airfield
Drive, Chesterfield Airport.
This is a request to waiver the cold w~ter and sewage hookup from our new
building to the county system.
The Civil Air Patrol, as a non-profit organization ha.s as its objectives
to provide an organization to encourage and aid American citizens in the
contribution of their efforts, services, and resources in the developnent
of aviation and in the maintenance of aerospace supremacy. We provide
aviation and aerospace education and training as well as providing an
organization of private citizens and adequate facilities to assist in meetin~
local and national emergencies.
The humanitarian mission of the Civil Air Patrol breaks dovm into three
basic areas to meet the above objectives and purposes.
a) The Cadet Program - to motivate young people to be dynamic Americans
and aerospace leaders.
b) EInergency Services - to provide for search and rescue, disaster
relief, and civil preparedness.
c) Aerospace Education - to provide infonnation for Civil Air Patrol
members and the general public.
The Virginia Wing, Civil Air Patrol in moving our new headquarters to
Chesterfield County Airport will bring additional revenue to the county
through its air search and rescue and cadet activities.
The volunteers o:f Virginia Wing, Ci vil Air Patrol stand rea.dy to be o:f
assistance to the county at anytime.
Sincerely,
,. / / ..
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vling Commander
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
December 8, 1982
MEET ING DATE:
ITEM NUMBER:
17.E.
SUBJECT: Claim of Billy T. Clark Regarding Water Damage to His Property.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At its last meeting on November 14, 1982, the Board considered a claim brought
by Billy T. Clark in the amount of $2,500.00 for water damage to his property. Mr.
Clark is claiming that the damage was caused by a leaking water line which serves an
adjacent property. The Board deferred this matter to the December 8, 1982 meeting.
In the interim, County staff members have continued their investigation of this matter
and have determined the following:
1) During the time that Mr. Clark discovered water damage to his property,
the area was experiencing unusually high rates of rainfall. Total rainfall for June,
July and August of 1982 was 37% higher than average (30 year average) rainfall for
this period. For the month of August along, the month the water line leak was
reported, the total rainfall was 38% higher than average.
2) Rainfall during this period was very steady, rather than coming in major
downpours. Environmental Engineering reports that this type of rainfall tends to
saturate soils more completely and therefore, increases the likelihood of ground water
seeping into foundations.
(Continued)
PREPARED BY~<t~L.... UJ...~--.::::l
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ATTACHMENTS: YES 0
NO 0
Steven L. Hicas
County Attorney
SIGNATURE:
~UNTY ADMINISTRATOR
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Claim of Billy T. Clark
Regarding Water Damage to his Property
December 8, 1982
Page 2.
3) Utilities Department reports that the leak occurred at a leather sealing
gasket between the water main and the meter, in an area known as the meter yoke,
approximately 18 inches to 2 feet under the surface. It is their experience that this
type of leakage is generally minor.
4) The ground around the dwelling slopes toward the dwelling increasing the
likelihood that ground water, accumulating from constant, steady rains, will flow
toward the foundations.
5) The dwelling has a downspout in the vicinity of the water meter which
empties rainwater onto the property close to the foundation. Not only did the
unseasonable high rate of rainfall cause the soils around the dwelling to become, and
remain saturated, but the added influx of water draining off the roof of the dwelling
added to the problem and increased the likelihood of water damage.
6) County soil maps show the soils around the area to be primarily sandy in
nature. These soils would normally be expected to drain a water line leak before the
leaking water would cause the damage reported by Hr. Clark.
Furthermore, under the doctrine of sovereign immunity, the County would not be
held liable for this claim. I can find no basis for the payment of Mr. Clark's claim
for damages in the amount of $2,500.00 and, therefore, recommend denial.
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE.
November 24, 1982
ITEM NUMBER;
14.
SUBJECT:
Claim of Billy T. Clark Regarding \'later Damage to His Property
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COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Billy T. Clark owns a dwelljng at 4600 Lee Street in Chester. On Saturday,
August 21, 1982, he discovered that a water meter in the vicinity of his property was
leaking and contacted the Utilities Departoent. On the following' Monday, a Utilities
crew repaired the leak. Subsequently, ~.1r. Clark wrote the County claiming
reiI'1bursement for $2,500.00 in damages to his property which he claims resulted from
the leaking' meter. Harold Anderson and Dave Welchons investigated the clair.1, and it
is their opinion that the volume of the leaking \'later could not have caused the
damages clair.lCd by Mr. Clark but that the damage probably resulted from
unseasonably heavy rains.
Furthermore, under the doctrine of sovereign immunity, the County \'YOuld not be
held liable for this claim. I can find no basis for the paYr.1ent of Mr. Clark's claim
for damages in the amount of $2,500.00 and, therefore, recommend denial.
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Steven L. l'.liens
County Attorney
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SIGNATURE:
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COUNTY ADMI NI STRATOR
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CHESTERFIELD COUNTY
CHESTERFIELD. VIRGINIA 23832
(804) 748-1491-
COUNTY ATTORNEY'S OFFICE
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117 Horseshoe Drive
Quinton, VA 23141
September 16, 1982
Ch2sterfield County Board of Supervisors
Chesterfield County Courthouse
Chesterfield, VA 23832
Dear Sirs:
This is to request consideration for pa)~ent in accordance with Section
15.1 - 547 and following of the Code of Virginia. My property located
at 4600 Lee Street has been damaged due to a leak in an adjacent property
owner's water meter which is located in my front yard just a few feet
from the dwelling. My property damage resulted from water seeping into
the basement of my home and destroying carpeting and paneling to the
extent that all paneling had to be ripped out and replaced after a
sealent was used to paint the cinder block wall also, all trim and
moulding in the room had to be replaced. The size of the room is
24' x 12'5. The door leading to the outside is heavily warped and
may still have to be replaced.
The damages are as follows:
1. All paneling ripped out and replaced.
2. Carpet on the floor has to be ground off floor with a grinder
and replaced.
3. All moulding and trim had to be replaced.
4. Labor and materials for the above is estimated to cost $1500.00
5. Due to the water damages, property was unrentable for two months at $800.00,
6. My ti~e and labor $200.00
Totaling $2500.00
In J lly the young mart who mows the grass for me (Doug Alexander) told me
that water was standing in the front yard. At the time I felt that it was
because of heavy rains and I did not take any action.
On Saturday, August 21, 1932 a potential renter Mr. William Beasley called
'"
Page 2
me at 7:00 pm, and told me he had discovered a leaking water meter that
had nothing to do with my property was causing the damages. I imediately
contacted Mr. James Hazelwood, Labor Foreman for Chesterfield County
Utilities Department and he visited the property and observed the damages
and stated that he would send someone out first thing Monday morning.
On August 23, 1982 I visited the property and nqbne from the Utility
Department had been there. I waited most of the day along with Mr. Beasley
for someone to fix the leak. About 3:30 pm I visited the Utility Dept.
and after much conversation a crew was sent to my property. The crew
consisted of three men and the apparent leader was Mr. Melvin Harris.
Mr. Beasley and I watched them while they repaired the leaking water meter.
There was a substantial leak and it was fixed then and there. I again
visited the Utility Dept. and discussed the problem with Mr David H. Welchons,
Assistant Director of Utility and Mr. Harold Anderson, Water Supervisor.
Mr &lderson visited the porperty and observed the water damage and the
water standing in the yard. During the discussion with Mr. Welchons and
Mr. Anderson, I suggested that the damages would cost approximately $1500.00
to $2000.00 and that I only wanted to be reimbursed for the damages suffered.
Shortly thp.reafter, I received a letter from Mr. Welchons stating that
an investigation had been made and further stated that Chesterfield
County has no liabilities.
Ge~tlemen I heartily disagree with that statement. I don't know why
the water meter is located on my property. My records indicate no
legal easement, nor do my records show any authority for a water line to
be located so close to my house. The problem is wholly and entirely
the liability of Chesterfield County and I expect restitution for all
damages.
Respectfully, /--"'Y' /~.
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Billy T'. Clark, O\mer
BTC:lat
Property Address:
4600 Lee Street
Chester, VA
Home Address:
117 Horseshoe Dr.
Quinton, VA 23141
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8, 1982
17.F.1.
ITEM NUMBER:
SUBJECT:
Agreement with Seaboard Coast Line Railroad for Water Line
Crossing, Contract No. W82-50C, Enon Church Road
COUNTY ADMINISTRATOR'S COMMENTS:
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SUMMARY OF INFORMATION:
We request a resolution authorizing the Chairman of the Board
of Supervisors to execute an agreement with the Seaboard Coast Line
Railroad Company for installation of a 12-inch water line across the
Seaboard Coast Line Railroad approximately 2,482 feet east of Mile-
post SAC-l7 at Richmond, Virginia.
This l2-inch water line along Enon Church Road will complete
an alternate feed to the Enon area. The area is presently being
served by a 12-inch water line along Route 10.
District: Bermuda
Recommend approval
PREPARED BY:/~ ,/:~
ATTACHMENTS: YES mI
NO 0
SIGNATURE:
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COUNTY ADMINISTRATOR
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Form 3530-Sheet 4
Revised March 1982
Extracts from minutes of meeting of the Board of Supervisors of
Chesterfield County, Virginia, held on the ~ day of ~ '
19 fq..
RESOLUTION
Be it resolved by the Board of Supervisors of the County of
Chesterfield, Virginia in regular meeting assembled that the Chairman of said
Board be, and he hereby is, authorized to enter into an agreement with the
SEABOARD COAST LINE RAILROAD COMPANY, and to sign same on behalf of said
County whereby said Railroad Company grants unto said County the right or
license to install and maintain, for the purpose of conducting WATER, a line
of pipe across the right of way and underneath track or tracks of Licensor at
Enon Church Road (State Road No. 746), at or near THOMAS SIDING, VIRGINIA; as
more particularly (lescr::lbed in said agreement, which agreement is dated
September 27, 1982, a copy of which agreement is filed with this Board of
Supervisors.
I certify the above to be a true and correct copy.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
MEETING DATE:
December 8. 1982
ITEM NUMBER:
17.F.2.
SUBJECT: Request Authorization to Award Project No. W82-52C/6(8)252l
for the Modification to Happy Hill Water Pump Station
COUNTY ADMINISTRATOR'S COMMENTS:
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SUMMARY OF INFORMATION:
Bids for this project will be received on December 17, 1982.
Since the December 8, 1982, meeting will be the last meeting until
January 12, 1983, we would like to request authorization to award
this project to the lowest responsible bidder and authorization for
the County Administrator to execute the necessary contract documents.
It is necessary to have this work completed by May 1, 1983.
Appropriations for this project were made under the 1982-1983
Capital Improvement Budget. No additional appropriations should be
required.
This modification to the Happy Hill Pump Station will consist
of adding a 125 HP pump to keep up with increased water demands on
the Dutch Gap system.
District: Matoaca
PREPARED ByR~ / ~
ATTACHMENTS: YES m
NO 0
SIGNATURE:
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COUNTY ADMINISTRATOR
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8. 1982
ITEM NUMBER;
17.iF.3.
SUBJECT: Surveying Work Required for the Relocation of a Water Line
In Order to Rebuild the Buford Road Bridge at the Southern
Railroad
COUNTY ADMINISTRATOR'S COMMENTS:
. /./ /)'.' /
~~
SUMMARY OF INFORMATION:
Authorization to have the County Administrator execute an
agreement with Charles C. Townes & Associates, P.C. for surveying
work required to design a water line to replace the water line on
the Buford Road bridge. (Contract No. W83-~C)
Charles C. Townes & Associates will do all necessary field
surveys, prepare a strip map, notify property owners, Courthouse
research and plot all field notes on plan and profile sheets for
a fee not to exceed $1,920.00. Any necessary easement plats will
be prepared for $0.30 per linear foot.
Appropriate $2,220.00 from 563 Surplus to 380-1-63011-2142
(Engineering Services).
District: Midlothian
PREPARED BY: f~ / ~
ATTACHMENTS: YES mJ
NO 0
SIGNATURE:
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CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGENDA
MEETING DATE: Decemner g, 1 qg7.
ITEM NUMBER:
17"F.4.
SUBJECT: Acceptance of a Deed of Dedication of a la-foot strip of land
along Chalkley Road from Richard M. and Joan D. Allen.
COUNTY ADMINISTRATOR' S COMMENTS:
~~
SUMMARY OF INFORMATION: We are requesting a resolution by the Board author-
izing the County Administrator to sign a Deed of Dedication from Richard
M. and Joan D. Allen for a la-foot strip of land adjacent to Chalkley
Road, beginning appoximately 270 feet south of Beckinham Drive and
extending southwardly along Chalkley Road for a distance of 200 feet.
Mr. and Mrs. Allen conveyed a parcel of land, as shown on the at-
tached plat, to Thomas M. and Frances M. Hicks. This conveyance was
based on a plat of survey showing the front line of the lot to be 25
feet from the center line of Chalkley Road. The property line of the
original parcel was only 15 feet from the center line of Chalkley Road;
however, a la-foot wide strip was retained in the transfer, thus, land
locking the parcel conveyed to the Hicks.
When this error was discovered, Mr. and Mrs. Allen agreed to deed
this strip to the County for public use.
It has been the policy of the County to secure strips along all
public roads for utilities and possible road widening whenever the
right of way is substandard and the owners are willing to dedicate.
District: Bermuda
PREPARED BY~ /f'~ / ~ &:;--:;
ATTACHMENTS: YESXI
NO 0
SIGNATURE:
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COUNTY ADMINISTRATOR
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Plat showing a ten (10') foot strip
to be dedicated to Chesterfield County,
Virginia, along Chalkley Road in Ber-
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UTILITIES DEPARTMENT
CHESTERFIELD COUNTY VIRGINIA
SCALE. R VISIONS
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December 8, 1982
17.F.5.
Acceptance of Right of Way
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We are requesting a resolution authorizing the County Administrator
to accept a 50' and variable width parcel of land from Berkeley E. and
Grace E. Walton as shown on the attached plat.
This conveyance was a Board of Zoning Appeals Requirement.
Approval is recommended.
Matoaca District
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE; December 8, 1982
ITEM NUMBER; _ .
d 17.G.
SUBJECT: Report of Water and Sewer Contracts by Developers
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION;
The following water and sewer contracts were executed by the
County Administrator:
1. W82-93D/6(8)2930 Solar I, Section 4, Phase I $13,535.00
Developer: Scottingham Associates, Inc.
Contractor: R.M.C. Contractors, Inc.
No. of Connections: 19 Clover Hill
2. W82-96D/6(8)2960 Twin Ridge Office Condominiums $4,271.00
Developer: Rowe & Associates
Contractor: R.M.C. Contractors, Inc.
No. of Connections: 4 Midlothian
3. W82-97D/6(8)2970 Edgehill, Section F $17,565.00
Developer: The Covington Company
Contractor: R.M.C. Contractors, Inc.
No. of Connections: 24 Midlothian
- cont. -
PREPARED BY; /~ # ~
ATTACHMENTS; YES 0
NO ~
SIGNATURE:
(%t--
COUNTY ADMINISTRATOR
--
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- 2 -
4. S82-60D/7(8)2600 Solar I, Section 4
Developer: Scottingham Associates, Inc.
Contractor: R.M.C. Contractors, Inc.
No. of Connections: 19
$18,845.00
C lover Hill
5. S82-26D/7(8)2260 Children's World -
North Arch Road
Developer: Child Care Equities of Virginia
Contractor: Bookman Construction Company
No. of Connections: 3
$11,162.00
C lover Hill
6. S82-61D/7(8)2610 Fairpines, Section 1 $56,096.92
Developer: Fairpines, Inc.
Contractor: J. G. Martin & Sons Contractors, Inc.
Sub-Contractor: Van Doren Brothers, Inc.
No. of Connections: 45 Dale
7. S82-50D/7(8)2500 Corporate Hills Development & $10,769.30
Buford Fire Station -
Buford Court
Developer: Corporate Hills Associates
Contractor: Lewis H. Easter & Company
No. of Connections: 6 Midlothian
8. S81-48D/7(8)1480 Lake Farms, Section B $40,689.75
Developer: Commonwealth Development Corporation
Contractor: Van Doren Brothers, Inc.
No. of Connections: 25 Dale
9. S82-62D/7(8)2620 Edgehill Condominiums - $20,508.00
North Creek, Section F
Developer: The Covington Company
Contractor: R.M.C. Contractors, Inc.
No. of Connections: 24 Midlothian
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AN ORDINANCE TO Af\1END TIlE CODE OF THE
COUNTY OF CHESTERFIELD, 1978, AS AMENDED
BY ArmNDING SECTION 14.1-14 RELATING TO
PARKING REGULATIONS ON PRIVATE PROPERTY
AND INCREASING THE PENALTY FOR PARKING
IN A SPACE RESERVED FOR THE HANDICAPPED
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
1. That Section 14.1-14 of the Code of the County of Chesterfield
is amended and reenacted as follows:
Sec. 14.1-14. Unlawful parking, generally.
(b) It shall be unlawful for any person to park a vehicle on private
property, including private parking lots open to the public and designated
to accommodate more than fifty vehicles, in violation of the provisions of
this subsection (b) and every person receiving written notice from a police
officer, that he has committed any of the offenses herein listed, may waive
his right to appear and be formally tried for the offense SE~t forth in the
notice. Such waiver shall be effective upon voluntary payment of five
dollars (except that violations of subsection (b)(15) shall require voluntary
payment in the amount of twenty-five dollars) to the county treasurer's
office within five days after receipt of such notice or upon voluntarily
placing five dollars (or twenty-five dollars if violation of subsection
(b)(15)) in the reply mail envelope on which the notice of violation is
printed and mailing it to the county treasurer's office so that it is
postmarked within five days after receipt of such notice. Such person
shall not be thereafter required to appear before the general district court
for trial upon the charge set forth in such notice. Such offenses shall
include parking a vehicle:
(15) In a parking space reserved for the handicapped at
privately owned shopping centers and business offices, except persons
possessing and properly displaying a special vehicle parking permit issued
by the division of motor vehicles pursuant to section 46.1-254.2 of the
Code of Virginia; handicapped persons driving a motor vehicle displaying a
state license plate or decal issuerl pursuant to section 46.1.-104.1 of the
Code of Virginia or a person transporting a handicapped person displaying
such plate or decal; and disabled veterans driving a motor vehicle
displaying special license plates issued pursuant to section 46.1-149.1 of
the Code of Virginia or a person transporting a disabled vl~teran in a
motor vehicle displaying such specia.l license plates.
(e) Any person who has received a notice pursuant 1:0 subsection (a)
or (b) of this section. and fails to comply with subsections (a) through
(d) of this section within five days shall be subject to the following fines.
and, in addition, a summons or arrest warrant may be issued for such
person pursuant to Code of Virginia. section 45.1-179.01:
(1) Failure to comply with notice issued pursuant to subsection
(a) : Ten Dollars.
(2) Failure to comply with notice issued pursuant to subsection
(b): Ten Dollars, except that violations of subsection (b)(15) shall be
punishable by a fine of twenty-five dollars.
"lito..
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8 , 1982
19.
ITEM NUMBER:
SUBJECT:
Lunch
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Board will be meeting with Mr. John Kidd, Executive Director,
and Mr. Terry Cook, Chairman of the Richmond Regional Planning District
Commission. They want to discuss with the Board the future of the
Commission and its staff and other regional issues of mutual concern.
PREPARED BY:
ATTACHMENTS: YES 0
NO [l
SIGNAT URE:
~~NTY ADMI NISTRATOR
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-.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
December 8, 1982
ITEM NUMBER:
18.
SUBJECT:
Executive Session to Discuss Personnel Matters
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
See Attached.
PREPARED BY:
ATTACHMENTS:
YES~
NO 0
SIGNATURE:
~ADMINISTRATOR
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
MEETING DATE:
December 8, 1982
ITEM NUMBER:
SUBJECT: H k 'c t. Cl. .c .. h D S d
''lor men s ompensa Ion aun .lor tlosep . aun ers
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Joseph Saunders, formerly a County firefighter, was injured in the course of his
employment as a firefighter on October 29, 1980, damaging a knee he had previously
injured in an auto accident. The County began at that time paying Saunders
workmen's compensation, as well as paying his related medical expenses, all as
required under the Virginia Workmen's Compensation Act. Subsequently, in 1981,
Saunders' attending physician determined that he could return to work, not as a
firefighter, but in light-duty employment. Saunders was offered, on two occasions, a
position with the County as a fire dispatcher, but refused to accept both offers.
These refusals led to numerous hearings hefore the Industrial Commission of Virginia,
resulting in reduction in Saunders' total workmen's compensation payments. After the
last hearing the County once more offered Saunders a fire dispatcher's position,
which he accepted in October of 1982.
Since Saunders has returned to work (at a lower salary than his pre-InJury
salary, and supplemented with workmen's compensation) his performance is reported
by the Fire Department as being very unsatisfactory. However, his performance is
not so unsatisfactory as to constitute a refusal to work which would stop his
entitlement to workmen's compensation; and, if his employment were terminated, he
would begin receiving full compensation benefits again: )~ven tho~gh WI could work.
(Continued on next page) PREPARED By;\-.,4..{"r"L..-.k.... ~~t>-~,<<?
ATTACHMENTS: YES 0
NO 0
Steven L. Micas
County Attorney
SIGNATURE:
COUNTY ADMINISTRATOR
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Joseph D. Saunders' Workmen's Compensation
December 8, 1982
Page 2.
By keeping Saunders as a dispatcher notwithstanding his poor work record, the Fire
Department is experiencing a serious morale problem, not only with the dispatchers,
but throughout the department. In addition, Saunders has already filed a new
WOrkr.1ell'S compensation claim alleging he sustained injuries by falling down the stairs
of the administration building.
In an effort to finally resolve this undesirable situation, this office has
attempted to work out a settlement agreement with Saunders, that would relieve the
County of any financial or employment obligations in the future. Three major facts
were considered in deciding to reach a settlement of Saunders' workmen's
cOrlpensation claims: 1) The County's financial exposure in paying' benefits and
medical costs; this was estimated to range from $50,000.00 to $100,000.00, potentially.
2) The risk that Saunders might re-injure or newly injure himself on the job,
exposing the County to further financial obligations. 3) The significant morale
problem within the Fire Department that Saunders is causing (and vllQuld be expected
to cause in the future).
After extensive discussions with Saunders' attorney, we have arrived at the
following settlement terms:
1) The County would pay Saunders $6,000.00.
2) The County would be relieved of all future obligations to Saunders under
the Workmen's Compensation Act arising out of his October 29, 1980 accident.
It must be noted that it has long been the policy of the County not to settle
workmen's compensation claims. It is felt that by too readily compromising these
claims, employees might be induced to more readily file such claims; furthermore, the
County has always been more interested in returning its workers back to work, and
thereby eliminating the need to pay compensation benefits. However, Saunders' case
is unprecedented in the County's workmen's compensation program.
Given the County's potential financial exposure, the risk of further exposure
arising out of subsequent work-related accidents, and the serious impact on fire
department morale Saunders has had, we feel that this settlement offer is very
reasonable, and we recommend that it be accepted by the Board and that the County
Attorney be directed to take what ever action is necessary to finalize the settlement,
including petitioning the Industrial Commission for confirmation of the settlement, as
required by law.
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CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 8, 1982
20.
ITEM NUMBER:
SUBJECT:
Tour of the Animal Control and Maintenance Garage Facilities
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
For those who might be interested, after lunch we will be available to
give the Board a tour of the above mentioned facilities. The tour
won't take more than approximately 30 minutes and you might find it
interesting.
PREPARED BY:
ATTACHMENTS: YES 0
NO/
SIGNATURE:
? 10tmTY ADMINISTRATOR
BOARD OF SUPERVISORS
E. MERLIN 0' NEILL,CHAIRMAN
MATOACA DISTRICT
JOAN GIRONE,VICECHAIRMAN
MIDLOTHIAN DISTRICT
C.L. BOOKMAN
CLOVER HILL DISTRICT
HARRY G, DANIEL
DALE DISTRICT
R. GARLAND DODD
BERMUDA DISTRICT
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
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CHESTERFIELD COUNTY
CHESTERFIELD I VIRGINIA 23832
COMMUNITY DEVELOPMENT
Pat Johnson, Executive Assistant to the
County Administrator
~y B. Muzzy, Director, Community Development
October 28, 1982
Animal Control Facility Tour
Maintenance Garage Facility Tour
If acceptable, I would like to arrange for a brief tour of the
animal control facility and the new County maintenance garage
during the luncheon break of the Board on their November lOth
meeting. We won't have to spend more than twenty minutes
to present the facilities, but I think the Board will find
it interesting. I will arrange to have appropriate personnel
at the facilities to answer any questions.
pcb
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PiNA J V~((S'DN
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December 8, 1982
1983 LEGISLATIVE PROGRAr.1
FOR CHESTEItFIELD COU:NTY
FIN AN CE
1. Amend S 42.1-52 to reduce the funding disparity between regional
libraries and those library systems serving a single locality.
Rationale: Under state guidelines, regional libraries receive 25%
greater funding than those operated by a single locality. Even
though the vast majority of systeMs are operated by cities or
counties, past funding standards favored regionally operated
systeos in order to encourage regional cooperation and the
provision of library services to rural areas. If individually
operated systens entered into cooperative agreements with sur-
rounding localities, they should be permitted to take advantage
of the more favorable regional funding formula.
2. Provide statutory authority for the State Compensation Board to
reir.1burse Constitutional Officers for the cost of paying the
employees share of VSRS.
Rationale: VSRS has ruled that if localities pay the employees
share of VSRS the payment must be made uniformly for both
general County employees and employees of local constitutional
officers. However, the Compensation Board has ruled that they
will not fund the payment of the employee's VSRS share as a
normal employee benefit even though localities are increasingly
offering that option as a normal benefit.
3. Oppose 1982 BB 686 that would allow Constitutional Officers to
designate portions of their responsibilities as exclusively local
and to compel the full local fundinr; of that portion of their
budget related to local services. Any appeal of that determin-
ation would be heard by the local circuit court.
Rationale: The current historically workable system providing'
for funding through the State CornpC!nsation Board adequat'ely
protects constitutional officers from excessive dCI;wnds to
perform purely local services. State legislation should not
encourage or exacerbate existing competitive tendencies between
constitutional officers and other departments of localities. As an
alternative HB 686 should be amended to provide for the hearing
of an appeal by a constitutional officer by a circuit court judge
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from beyond the affected locality. In addition, the bill should
create a burden of proof of clear and convincing evidence that
the County's decision not to fund the additional personnel or
expenses was arbitrary and capricious.
4. Amend the appropriate section of the Code of Virginia to
increase the petty cash limit from $2,500 to $5,000.
Rationale: Since all the petty cash funds have now' been
consolidated under the control of the County Administrator, to
fully serve the needs of the user departments, the limit on total
petty cash needs has exceeded the current limit of $2,500.
5. Support V~lL/V ACO position on f\leals and Transient Occupancy
Ta:x.
Rationale: The County supports the postion taken by
V~/IL/V ACO and the joint subcommittee of the General Assembly
which studied the meals and transient occupancy taxes. This
position includes support for the current authority of
municipalities to utilize these taxes and enabling legislation which
would grant all localities this authority. In order to avoid
double taxation where a county and a town both impose a meals
and transient occupancy tax, legislation should be enacted which
would provide that a county tax could not be levied within the
corporate limits of a town which levies such tax.
6. Amend 9 15.1-466, Code of Virginia, to allow for the inclusion of
variance procedures in local subdivision ordinances.
Rationale: An Attorney General's OpInIOn, dated ,July 26, 1982,
states that such variances are impermissible under present law.
Chesterfield as \Nell as a number of localities have variance
procedures included in their subdivision ordinances, and state
legislation should be modified so that it is clear that variances
may be granted under certain exceptional circumstances.
BIGnW A YS
7 . Amend 9 33.1-75.1 to increase ability of localities to contribute
up to 25% of general revenue sharing money not to exceed
$500,000 to he matched by Highway Department funds provided
that the total fund available 1'1'01"1 the Ilighvvay Department shall
not exceed $5,000,000.
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Rationale: Under current law the County contributes the
rnm..imum amount of local revenue sharing funds (15%, $220,000)
to be matched by State Highway Department funds. Because of
the rapid growth of the County, current funding formulas do not
adequately fund County road needs. This proposal is the most
efficient mechanisI:1 to increase resources for roads and with a
cap on the P1aximum contribution, there would not be an
excessive drain on the Highway Fund. The cap on the total
amount available from the Highway Fund should eliminate the
concerns of the Highway Department over a run on limited
highway funds.
8. Oppose any increase in maintenance and construction funds for
streets and roads in cities.
Rationale: In both 1977 and in 1979 funding for maintenance and
construction of streets and roads in cities and towns was increased
substantially, in part as a trade-off for obtaining annexation immunity.
In spite of those increases, the cities through V~.1L are again
attempting to increase their funding by including a larger
number of roads within the allocation formula and defining the
urban system as an extension of the primary system.
9. Support a revision in the secondary, primary and urban funding
systems to reflect the additional needs of high growth localities.
Rationale: The current funding formulas for the secondary, primary
and urban systems do not adequately provide for the financial needs of
rapidly growing jurisdictions. High growth in urban areas of the state
places an excessive burden on the highway system which is not fairly
accounted for in the static funding formul8.s now in use by the VDII &1' .
In addition, new sources of revenue must be developed by the General
Assembly to provide funds to finance state road needs in the next
decade. Both changes are in support of a request Made by Virginia
Beach and barely defeated in the 1982 session. If the current
recommendations of the JLARC study of highway construction
allocations (which differs substantially from last year's Virginia
Beach bill) were to be implemented by legislation, Chesterfield
would lose approximately 16% to 37% of our expected highway
allocation.
10. Revise ~ 33.1-75.3 to permit the use of Revenue Sharing Funds
for construction costs for projects sponsored by the County.
Rationale: ~ 33.1-75.3 effectively permits the County to fund
road projects in which the State is obligated to construct and
rlaintain the road once it is completed. The projects are typically
funded in a variety of ways with portions of the cost contributed
by the County, developers, adjoining' property owners and the
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Highway Department. However. the Attorney General has ruled
that under current law the County cannot use State revenue
sharing match funds for such projects. That source of money is
the County's most accessible fund for highway improvements and
should be available to fund these kinds of joint projects.
11. Change the applicable statutory provisions relating to 9(C) State
Revenue Bonds to eliminate the obligation for uniform debt
service payments.
Rationale: Current law requires repayment of highway toll
facilities funded by State 9(e) bonds on a uniform debt service
repayment schedule. However. most toll roads do not generate
sufficient revenue to fund a uniform debt schedule for several
years after completion, normally requiring a significant local
front end construction subsidy that artificially reduces the true
cost of the facility. A slightly progressive debt service payment
schedule more accurately reflects revenue realities and would
permit funding of a greater number of needed facilities.
LEGAL
12. Amend the Uniform Statevvide Building Code to require positive
drainage away from residential building foundations.
Rationale: The BOCA Code does not currently address thE~
problem of poorly located homes on building sites where water
tends to pond underneath houses. Because of the difficult soil
conditions in Many areas of the County. the Building Official
needs a regulatory tool to protect appropriately dry siting of
homes on lots.
13. Amend S 15.1-552 to specifically identify the Clerk who receives
the bond for legal claims as the Clerk of the Board of Supervisors
and not the Clerk of the Circuit Court in the fashion intended
by the Code.
TIationale: In filing claims against the County occasionally there
exists confusion as to which Clerk should receive the appropriate
appeal bond. The suggested amendment will clarify the requirement
to submit the bond to the Clerk of the Board of Supervisors.
14. Amend S 15.1-262 to eliminate the need for a public hearing
when property is being sold by the County for developMent
purposes from land which was originally purchased for industrial
development.
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Rationale: Typically industries and businesses can only borrow
money for industrial development if they are assured of a commitment
by the seller of land that they will ultimately be able to purchase
a particular site. Requiring a public hearing for sale of property
intended for industrial development needlessly slows the financing
process and places the County at a competitive disadvantage to
private industrial parks and commercial parks.
15. Amend ~ 15.1-550 to include a notice provision similar to
~ 8.01-222 that relate to tort claims filed against cities, but
providing that any claimant must notify the County within ninety
days of the event giving rise to the claim as a precondition to
suing the County. ~ 8.01-222 should also include claims against
employees.
Rationale: Cities and towns are now protected by a notice
requirement of 180 days that requires a clainant to notify the
city prior to filing suit for an injury arising out of the alleged
negligence of the city or one of its employees. The County has
no similar protection and we are increasingly becoming a target
of excessive tort claims.
16. Amend ~ 4-78 to prohibit possession of alcoholic beverages in
public parks as a Class 4 misdemeanor.
Rationale: State law now prohibits the consumption of alcoholic
beverages in public parks but does not prohibit the possession
of opened alcoholic beverage containers in public parks. Since
it is very difficult for the police to actually observe someone
drinking, the current law is not an effective enforcement tool.
The Attorney General has ruled that the AB C Commission has
preempted the ability of localities to prohibit mere possession of
alcoholic beverages by local ordinance, however, the proposed
change will permit such ordinances by local option.
17. Amend ~ 2.1-354 to provide that the Commonwealth's Attorney
shall not prosecute an officer for violation of the Conflict of
Interest Act unless the Commonwealth's Attorney has implemented
a written disclosure procedure pursuant to ~ 2.1-356 and
inforr:led the individual officials of their obligations under the
Act.
Rationale: Because of the complexity of the Conflict of Interest
Act, individual elected officials should not be subject to
prosecution unless the Commonwealth's Attorney has inplemented
a disclosure process as required by ~ 2.1-356 and informed the
official of his ohligations under the Act.
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HUMAN SERVICES
18. Change the definition of "state institution" to include non-profit
nursing homes operated by localities open to all state residents
for the purpose of Wedicaid/Medicare reimbursement from the
Federal government.
Uationale: Under new State Health Department regulations, the
County's Nursing Home is classified in the same category as
private profit-making nursing homes resulting in a substantial
reduction in Federal and state reimbursement. The County
cannot continue to provide the current service levels unless the
state recognizes that locality operated nursing homes are for the
benefit of many state residents and are managed in the same
fashion as state institutions.
19. Compel the State Health Department to reimburse the County's
Nursing Home for the actual expenses of each patient rather
than the artificially low rate permitted by r:1edicaid/Medicare
regulations.
Rationale: The State should recognize that locally operated
nursing homes provide a community benefit for many state
residents in the same manner as state institutions. Since such
nursing homes are operated on a non-profit basis, the state
should not permit a drastic reduction in quality or scope of
services because of the charitable function performed by the
locality that otherwise might be demanded from state institutions.
20. Support legislation that would provide for the constitutionality of
"local option" human services plans.
Uationale: A recent Attorney General's opmlOn determined that
the local option law permitting reorganization of local human
services ag'encies and programs was an unconstitutional delegation
of legislation authority because the local options would become
effective unless the General Assembly took action to disapprove
the plan. However, in a climate of decreasing revenues, local
option approaches could provide the best opportunity to
efficiently Danage humnn service prog'rams and such plans should
be encouraged rather than artificially restricted.
21. Add a section to Title 63.1 and Amend ~ 16.1-241 to permit
Juvenile Courts to compel the cooperation of parents or
guardians in a protective services investigation.
Rationale: The protective services portion of social services is
obligated by law to investigate all aller;ations of child abuse.
State law provides that in the event the parents are not
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cooperative in the investigation the Department must obtain a
preliminary protective order which can be issued only after filing
a petition alleging abuse or neglect. Since the DepartMent
cannot file such a petition until it has the facts before it
derived from a protective services investigation, the Department
is left with no practical remedy to resolve the investigation
problem.
UTILITIES
22. Favor additional study of the sewage handling and disposal
regulations adopted by the State Health Department effective
November 1, 1982, to determine their practicality, effectiveness
and impact on local health agencies and landowners.
Rationale: Recent regulations adopted by the State Health
Department, effective N ovem ber 1, 1982, have imposed strict
specifications on well drilHng that will greatly increase the cost
of well and sanitary septic system installation; these regulations
will also create unnecessary administrative burdens on local
health departments. Unfortunately, the new regulations will not
necessarily promote or advance the general health, safety and
welfare of state and county citizens.
23. Oppose any changes in the common law riparian rights doctrine
which liMits interbasin transfer of water resources without the
approval of all localities involved in the transfer.
Rationale:
growth by
resources.
Each locality needs the ability to properly plan its
being able to regulate the future use of its water
(Expand position when finalized)
24. Amend the charter of the Appomattox River Water Authority to
permit a majority of the members to fund expansions when
dissenting members have no desire for the increase in capacity
and to permit allocation of the increased water production based
on the percentage participation of those localities within the
Authority funding the expansion.
r~ationale: Under the current An"! A Charter, single menbers of
the Authority have the potential of frustrating the Authority's
obligation to meet the water needs of the region by refusing to
enter into scrvice agreements necessary to fund expansion debt
servicc costs. The amendment will permit those members of the
Authority desiring water to fund expansions and to protect the
new supply from those localities not willing' to pay their fair
share of the cost of producin(r, the water.
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GENERAL
25. r.Jonitor the Committee Studying Real Estate Tax Procedures to
insure that any proposed changes do not detrimentally affect our
assessment process or land use program.
Rationale: Although it appears that Chesterfield's real estate
tax procedures are fully in compliance with the goals of the
Committee, the Committee may take a position that a locality must
adopt all elements of a land use tax program (agricultural, open
space, timber) rather than having the option of only adopting a
single element of the land use program.
26. Support 1979 HB 1401 which would require all mini-bike
operators to have motor vehicle licenses issued by the Division
of r.10tor Vehicles.
Rationale: The County is experiencing difficulties in controlling
trespassing by off-road vehicles as well as on road motorized
bikes usually ridden by teenagers. In addition, serious injuries
to youth who do not appreciate the risks of off-road use of
motorized vehicles or respect private property rights are
increasing. The regulation of this kind of activity is currently
outside the jurisdiction of DUV.
27. AP1end the Code of Virginia to permit permanent authorization for
absentee voter districts.
Rationale: The law now needlessly requires reauthorization of a
voter absentee district annually necessitating the expensive and
tir;-JC consuming process of obtaining Justice Department approval
for the chan g"e .
28. Amend ~ 18.2-287 to include gas-operated or air-operated
weapons within the prohibition against carrying loaded firearms
on public highways.
Rntionale: Current state law (as well as our County ordinance)
only permits local ordinances to prohibit normal firem'P1s from
being carried on highways while loaded, The Police Department
wants to include within the prohibition, the carrying of loaded
gas or air operated weapons because of the existence of the risk
of accidents or illegal discharge.
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29. Amend ~ 15.1-431 to clarify the requirement to publish notice of
zoning public hearings to permit deferral of hearings at a public
meeting without the need to readvertise deferred hearings,
Rationale: Frequently zoning public hearings are publicly
deferred at the first advertised public hearing in order to give
developers and citizens opportunities to fully consider all the
needs of the developer and the surrounding community, If the
time for a deferred public hearing is publicly announced at the
orig'inal advertised hearing, there is no need to continue to
advertise the new date for the hearing at a high expense to the
citizens of the County.
30. Amend ~ 15.1-11 (2) to grant the County the authority to cut
weeds on developed, but unoccupied lots as well as developed
lots.
Rationale: The County currently clears weeds on vacant lots in
subdivisions after receiving citizen complaints. However, a
growing problem exists on lots with unoccupied dwellings that
are allowed to become dangerous and unsightly.
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