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2019-12-11 MinutesL A BOARD OF SUPERVISORS MINUTES December 11, 2019 Supervisors in Attendance: Ms. Leslie A. T. Haley, Chair Mr. Stephen A. Elswick, Vice Chair Ms. Dorothy A. Jaeckle Mr. Christopher M. Winslow Mr. James M. Holland Dr. Joseph P. Casey County Administrator Ms. Haley called the meeting to order at 2:02 p.m. 1. APPROVAL OF MINUTES FOR NOVEMBER 13, 2019 On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board approved the minutes of November 13, 2019, as submitted. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board replaced Item 12.B.11., Lease of Storage and Operations Support for Use by the Registrar's Office; added Item 5, Closed Session Pursuant to Section 2.2-3711(A)(19), Code of Virginia, 1950, as amended, for discussion of Plans and Reports Related to the Security of County -Owned Buildings in the Area of the 1917 Courthouse Complex, and the Safety of Persons Using Such Buildings; added Item 12.B.18., Approval of Amendment to the Employment Agreement for the County Administrator; and approved the agenda, as amended. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 3. WORK SESSIONS 3.A. EVERY DAY EXCELLENCE - VALOR AWARD WINNERS Chief Edward "Loy" Senter stated he had the honor of attending the 30th Annual VALOR Awards Ceremony which is organized by the Richmond Retail Merchants Association and allows the business community and the community at large to recognize the public safety community who have gone above and 19-740 12/11/19 beyond the line of duty. He further stated two groups from the county were recognized, the first of which was the Med Flight 1 crew stationed at the county airport. He recognized Shannon Cooper, Flight Nurse with Virginia Commonwealth University; Mike Abbott, Firefighter/Flight Paramedic; and Virginia State Police Sergeant Vincent Mancano. He stated the team received a Silver Award for a high-risk helicopter rescue using a basket during the aftermath of Hurricane Michael in October of 2018. He then recognized Firefighters Justin Bennett, Alicia Monahan, and Matt Fletcher who received the Bronze Award for a flash flood water rescue on Otterdale Road, also during the aftermath of Hurricane Michael, using a swift water paddle boat and rope rescue system. He expressed his appreciation to the Board for recognizing these excellent professionals. (It is noted Sergeant Mancano and Firefighter Fletcher were not present.) Board members thanked the award winners and congratulated them. Dr. Casey then recognized Mr. Ron Clements and welcomed him as the new Director of Building Inspection. 3.B. VIRGINIA STATE UNIVERSITY ANNUAL UPDATE Dr. Makola M. Abdullah, Ph.D., thanked the Board and acknowledged Mr. Elswick for the work he has done on behalf of Virginia State University. He presented Mr. Elswick with a plaque recognizing him for eight years of loyal and dedicated service. Ms. Jaeckle affirmed the presentation of the plaque to Mr Elswick and stated it is a well-deserved award. Dr. Abdullah opened the presentation with data on student enrollment. He stated graduation rates are the highest they have ever been. He noted Fall Commencement is Saturday, December 14, 2019 at 9:30 a.m. and extended an invitation for all to attend. He reviewed the special guests to the campus including executive staff from the Office of the Governor. He noted VSU hosted the Congressional Black Caucus and the Virginia Legislative Black Caucus. He stated VSU served as the Ettrick Polling Place. He noted the importance of the Ettrick Train Station. He stated the Governor signed the Industrial Hemp Bill at Randolph Farms. He thanked our first responders who assisted with Homecoming, which is southern Chesterfield County's biggest event of the year. He discussed the Tech Talent Investment which is the Governor's initiative to invest money in universities to increase computer science and computer engineering graduates across the state. He also discussed the Statesman/Trojan Alliance which is a partnership with Richard Bland where students are automatically admitted to and can matriculate through VSU. He stated VSU received a Presidential Task Force award for diversity and inclusion to make sure all students are valued and appreciated. He reviewed his recent board appointments to ChildFund International and the Association of Public and Land -Grant Universities, which is the advocacy group for public universities across the country. He recognized faculty members Dr. Hari Sharma and Dr. Nishaun Battle for their professional achievements and student Tara Cioavarella for 19-741 12/11/19 F] Ic P1 being the first college student to be recognized as the 2019 Friends of the Lower Appomattox River Volunteer of the Year. He noted VSU was recently featured in the Virginia Business Magazine. He concluded his presentation by reviewing the successes of the various sports teams including the Women's Cross Country Team which was Runner Up in the 2019 CIAA; the Men's Cross Country Team which finished second in the 2019 CIAA; the Football Team; and the Volleyball Team. Mr. Winslow thanked Dr. Abdullah for the presentation and stated he recently attended a football game with his daughter which they both thoroughly enjoyed. Mr. Holland thanked Dr. Abdullah for Homecoming and his hospitality. Mr. Elswick noted Dr. Abdullah had his contract extended through 2024. He stated he had the opportunity to attend the Christmas Tree Lighting and he emphasized how much the students love and appreciate Dr. Abdullah. He thanked Dr. Abdullah for his service. Ms. Haley expressed appreciation for the partnership and thanked Dr. Abdullah for the presentation. 3.C. TRANSPORTATION UPDATE Mr. Jesse Smith, Deputy County Administrator, provided an update to the Board regarding Smart Scale, the state's bi- annual program by which it programs approximately $800 million of statewide road projects. He reviewed the results of the first three rounds of the program noting the county has received well over $100 million. Mr. Elswick noted the implementation of the "Chesterfield Rule" which limits localities to ten applications because the county was so successful in prior years. Mr. Smith discussed the Round 4 Smart Scale rules as well as the timeline. He noted applications are due April 2, 2020. In response to Mr. Winslow's question, Mr. Smith discussed what is being asked on the application. He noted each application is about fifty pages long. In response to Mr. Winslow's question, Mr. Smith confirmed even though staff is submitting only ten applications, more work is required due to the lengthiness of the application and the data collection required. In response to Mr. Winslow's question, Mr. Smith stated staff reviews which projects are successful as well as the type of project and the cost range. He further stated staff reviews prior years' projects to determine which ones scored poorly. He reviewed the nineteen projects for which staff is seeking the Board's approval. Ms. Jaeckle commended staff for breaking down Route 360 into smaller projects. 19-742 12/11/19 Mr. Smith continued the review of projects for which staff is requesting approval. Ms. Jaeckle stated during the Carvana zoning case there was discussion about addressing the Old Bermuda Hundred/ Ramblewood intersection as an area that would be fixed. Mr. Smith confirmed there have been significant crashes in that area since traffic volumes and truck traffic have increased. Ms. Jaeckle stated since Old Bermuda Hundred was straightened it is being used as a bypass for Route 10. Mr. Smith agreed more drivers are avoiding Route 10, Route 1, and Interstate 95 and using Old Bermuda Hundred Road as a detour. He noted Projects 7 - 10 are high -crash locations, some of which were brought to Transportation staff by the Police Department because angle crashes are often the most severe. As he reviewed Projects 11 - 19, he noted some are being submitted by other organizations, such as GRTC, on the county's behalf. Discussion ensued regarding the scope of the Dundas Road Bike and Ped Improvements. Mr. Smith continued his review of the remaining projects. Ms. Jaeckle stated after attending a workshop at the Governor's office, she felt as though projects would be funded if they already had the necessary rights-of-way and were otherwise ready to go. Mr. Smith confirmed that for a large portion of the projects the county already has the rights-of-way and is ready to go. He stated there are over $100 million in requests. He further stated in the agenda item in the Board's packet there are several hundred million dollars more in projects and the list is not exhaustive. He noted even though the county has approximately $350 million in projects currently underway, there are hundreds of millions of dollars more in needs in order to keep the county moving and in front of infrastructure. He stated staff anticipates the need for another $400 million statewide compared to $61 million last year for the Richmond district. Mr. Smith reviewed projects on tonight's agenda including the Woolridge Road Widening project. He explained the need for additional funding was due to the installation of a traffic signal, which was not a part of the original project, and additional right-of-way negotiations. He then began discussion of the Lucks Lane Widening project. Ms. Haley and Mr. Winslow both agreed traffic improved after the installation of a traffic signal. Mr. Smith stated staff is requesting an additional $653,063 to keep the project moving forward. He stated there are liquidated damages being assessed against the contractor; however, those funds are already encumbered, and they cannot be freed up until project completion. He further stated the likely outcome is the contractor will not get paid and the 19-743 12/11/19 F] P] E CEJ CEJ county will reconcile and have money left over. He explained the additional funding will allow the county to keep inspectors and geotechnical staff working on the project. Discussion ensued relative to the reasons for the cost overrun on the project. In response to Mr. Holland's question, Mr. Smith stated the money would be coming from respective cash proffer sheds. In response to Ms. Haley's question, Mr. Smith confirmed the liquidated damages would eventually offset the additional funding requested, and once the project is complete staff will provide an update to the Board. 3.D. ENTERPRISE LAND MANAGEMENT (ELM) PROJECT UPDATE Mr. Scott Zaremba, Deputy County Administrator, introduced Dean Jadlowski, Project Management Office Division Chief in Information Systems Technology. He stated Mr. Jadlowski reports to Mr. Barry Condrey, Director of Information Systems Technology, and he is responsible for improving the success of the county's technology projects; developing the county's project managers; ensuring consistent delivery of projects; and adopting standards for project execution. He noted Mr. Jadlowski has a credential in portfolio management which is held by only eight hundred people in the world. He stated the ELM project was one of the first projects assigned to Mr. Jadlowski for completion of a full assessment and creation of a recovery plan. Mr. Jesse Smith, Deputy County Administrator and business sponsor for the project, stated the project is positioned for success. He noted there was a full audit of the project completed earlier in the year, and everything that came out of the audit was executed. He provided background on ELM which is the successor to the initial Community Development Information System implemented in 2002. He discussed the benefits of the project for developers, contractors, residents, and the county's Community Development division. Mr. Jadlowski reviewed the complications of ELM implementation which included poor performance by the vendor. He discussed the steps taken to move the project forward. He noted multiple audits which occurred during the project. He stated the Accela Platform is a leader in the industry despite the struggles to implement it. He reviewed key lessons learned and the path forward to ensure success. Mr. Smith stated staff is requesting additional funding from the Board and discussed the implications of leaving current business systems in place. He stated there is risk in continuing to patch old systems. Mr. Jadlowski stated the project is more than halfway done and can meet the county's needs as a more cost effective and functionally effective solution for the division. Mr. Smith gave an overview of the funding needed for Community Development division -wide implementation. 19-744 12/11/19 Mr. Jadlowski discussed in more detail what items and services would be covered under the additional funding. Mr. Holland expressed his concern with legacy systems being utilized in county departments. In response to Mr. Holland's question about how many legacy systems there are in the division, Mr. Jadlowski recalled seven core systems that will be replaced by this new, off- the-shelf system. In response to Mr. Holland's request for assurance that the implementation would be successful, Mr. Jadlowski stated he has seen nothing that would give him a reason to doubt the project would be successful. Mr. Holland asked staff to compile a list of legacy systems that date back to the 1980s or 1990s, the projects to replace them and the cost thereof, and to conduct a business analysis. Dr. Casey stated it would be helpful to have an inventory of all systems and the date they were implemented. He further stated there should be a distinction between an older system which has been updated either annually or as determined by the vendor versus an older system which has not been updated since implementation. He noted staff can estimate the replacement cost of such systems that have not been kept up- to-date. Mr. Holland stated the funds spent to date on the ELM project are a sunk cost which is not relevant to the current request before the Board, but the $1.7 million being requested must be relevant because it is new funding. Mr. Elswick expressed concern that after implementation of the tax system the Board was assured that lessons had been learned by staff and similar mistakes would not be repeated. He stated it is not fair to taxpayers to spend their money this way. Mr. Smith agreed and stated staff is presenting the best option. Mr. Elswick stated it is unacceptable for two major projects to be over budget and asked staff to look in to this. Ms. Jaeckle noted it is difficult to marry technology with the needs of the end-user. She stated there is a need for an outside party with the expertise to look at all the systems. Mr. Holland agreed improvements are necessary. He reiterated his request for a report of all county systems and a plan based on the report findings. Discussion ensued relative to the elimination of twelve positions which occurred years ago as part of a different project. Mr. Winslow asked for an industry -standards roadmap incorporating lessons learned and best management practices 19-745 12/11/19 lk E P] (610e to ensure we stick to the budget and meet needs. He stated delay plus cost is not acceptable. Ms. Haley stated government in general is not routinely as up-to-date with technology as the private industry. She stated it is important to focus on being competitive and move the county forward to be attractive to the right market place for incoming development. She further stated outdated systems hinder the county's ability to move forward as well as attract the right people in county departments. In response to Ms. Haley's question, Mr. Smith confirmed staff is requesting additional funding for the ELM project under the consent agenda. Ms. Haley stated the Board is in agreement with moving the ELM project forward with different accountabilities in a collaborative fashion. Dr. Casey stated we should have had sooner. He noted a lesson learned procurement practices. He discussed project delay and stated there was the project so staff could act upon the lessons learned are for all cou IST or Community Development. He fi to be a timely update to the Board a Mr. Jadlowski's position _s the need for improved possible reasons for the an internal audit during its findings. He stated ity departments, not just rther stated there needs id the public. In response to Mr. Holland's question, Mr. Jadlowski stated the expected project completion date is December, 2020. 3.E. CURBSIDE RECYCLING UPDATE Mr. Clay Bowles, Director of General Services, introduced Ms. Kate Vasquez, Project Manager with GBB Solid Waste Management Consultants as well as CVWMA staff in attendance. He provided the Board with an update on the ongoing evaluation of the county's curbside recycling program. He stated CVWMA and our regional partners chose to procure a consultant to assist with understanding the current state of recycling as well as emerging future trends. Ms. Vasquez reviewed the approach to the project as well as program observations. She stated participation in the program is high, in part due to municipal sponsorship. In response to Mr. Holland's question, Ms. Vasquez stated the average set -out rate of recycling in the county is 30 percent as of September, 2019 which is lower than surrounding localities. In response to Mr. Holland's question about how the customer base is surveyed, Ms. Vasquez stated she is not aware that a customer service survey has been conducted in the county and the rate is calculated by the truck itself. She reviewed observations about the contract. She shared notes from interviews with localities. She noted with China withdrawing from the market, everything had to be reviewed. She also reviewed notes from interviews with haulers. She stated glass is not the financial salvation of the contract 19-746 12/11/19 as it is problematic on the equipment. She further stated implementation of a recycling ordinance would kill the CVWMA contract but would have the net effect of every citizen having access to curbside recycling. She explained the benefits of the CVWMA contract and how the contract allows customers to shop for whatever trash service provider they want. Discussion ensued relative to the reasons for the inevitability of a monopoly if there were no recycling contract. Dr. Casey explained customers may pivot to a private hauler if the county were to pass all of the cost to the customer. In response to Mr. Winslow's question relative to how much the county should subsidize the program and how much to pass on to individual families, Ms. Vasquez confirmed she would be discussing that question later in the presentation. Ms. Vasquez discussed what to change and what to keep in the contract. She reviewed what the changes might look like if haulers could propose different services at different prices. In response to Mr. Elswick's question, Ms. Vasquez stated recycling that gets wet due to rain is generally not a problem for processing except it causes the load to weigh more. She further stated if the county renews the contract, it may want customers to have carts which can be lifted by the truck itself to make pickup safer and faster. Ms. Vasquez reviewed operational and financial impacts if 1) CVWMA continues with the current contract; 2) the contract enters renegotiation before 2023; or 3) the contract is not continued now or in the future. She discussed projected rates if the contract continues as well as the county's revenue requirements. Dr. Casey clarified the rates being discussed are monthly, per -household rates. In response to Mr. Elswick's question relative to whether new homes were included in the calculations, Ms. Vasquez stated there are no new houses in this scenario. In response to Ms. Jaeckle's question as to whether a study was conducted to see what customers would pay for recycling, Ms. Vasquez stated she is not aware of a survey of that kind in the county but it has been done in other localities. She further stated the typical response is between $2 and $5 per month. Dr. Casey discussed the challenges of calculating the cost of the program based on the actual number of participants versus the projected number of participants, as well as the number of homes that continue to put out recycling despite having opted out of the program. In response to Mr. Winslow's question, Dr. Casey discussed the estimated number of homes that put out recycling despite having opted out of the program. He stated the number fluctuates due to home sales which, by default, cause 19-747 12/11/19 J P] E L L properties to automatically opt in to the recycling program. He discussed the customer service challenges of requiring homeowners to opt out of the program. Ms. Vasquez stated there is an information disconnect because the vendor and drivers cannot distinguish between paying customers and those who set out recycling despite having opted out of the program. Dr. Casey stated one of the reasons for this discussion is market volatility. He noted five or more years ago there was a value to recycling but today no one wants to pick up recycling because of the cost. Ms. Vasquez continued her discussion of the projected revenue requirements. She then reviewed recommendations for future procurements. Mr. Bowles discussed options for the program which include maintaining the current program and its required financial subsidy; discontinuing and privatizing the program; or transitioning to a default -in program with restructured fees based on the actual number of participants. He stated if fees are restructured staff estimates an increase of between $7 and $9 annually which equates to an increase of $0.53 to $0.75 on a monthly basis. He further stated staff could come back to the Board in sixty to ninety days with an action item. In response to Ms. Jaeckle's question about transitioning to a utility bill, Dr. Casey expressed concern regarding the current process of including the recycling fee on the real estate tax bill and stated he recommends a fee-based customer service billing system. He noted his preference for the vendor to take a direct billing relationship with the customer but stated this could not be resolved under the current contract. He further stated in the private sector the cost may be $3 per month if recycling is combined with trash services, but it could be twice as high if recycling is a standalone service. He stated until the bill exceeds $40 to $50 it is still the best deal for those who want recycling services. In response to Mr. Holland's question, Mr. Bowles confirmed there is drop-off recycling available at the county's refuse service centers. In response to Mr. Holland's question, Dr. Casey stated there are thirteen localities with CVWMA. He stated the county is positioned for a good scope of services for the 2023 contract if localities are on the same page. Ms. Haley expressed her appreciation for the update and stated she looks forward to continued updates. She further stated this case study has been extremely helpful to analyze where the county stands and whether to continue providing the service at a reasonable rate or allow the marketplace to take it on. Dr. Casey stated the subsidy could grow to as much as $1 million which is not accounted for in the budget. He further stated the revenue source is not there to offset the 19-748 12/11/19 increase. He explained he would like to position the FY21 budget with a zero percent subsidy; with the county being a proper and minimal middleman between the contract; and with a fee that by default is always equal to the cost so it automatically adjusts. He stated the June 5, 2020 real estate tax bill may need to be the last bill under the existing system to ensure no subsidy in this fiscal year if that is the will of the Board. Mr. Elswick stated the county got out of the landfill business, and the private sector does it very well. He further stated the government should get out of the recycling business because it is not an essential service which the government should provide. Ms. Vasquez clarified the values for the revenue requirement do not assume any disbursement as is currently done to subsidize the obligation from the general fund. She stated if the county continued to perform rate stabilization using general fund money, those rates do not reflect that. Ms. Jaeckle stated the challenge would be how other people obtain recycling if not offered through the county. She further stated the question for the future Board is whether the county will continue to bill for recycling because it appears the county may stop subsidizing the program. She noted true recycling is using less. Mr. Winslow agreed with Ms. Jaeckle and stated the future Board could discuss how the county encourages reuse of materials. Ms. Haley stated the county is limited in what it can control and it is not the only jurisdiction facing this issue. She further stated 'improvement is needed in taking proactive measures to reduce costs. She noted the county can be more engaged on multiple levels because the difficulty is the uncertainty with where this is going. Dr. Casey stated the cost assumes people are putting recycling out and multi -family housing and businesses are not benefitting from the subsidy. He further stated staff would like to come back to the Board during the budget process for FY20 and FY21. Ms. Haley thanked Mr. Bowles and Ms. Vasquez for the presentation. 3.F. ANNUAL SUPPLEMENTAL RETIREMENT PLAN UPDATE Mr. Allan Carmody, Director of Finance, presented a required annual report to the Board regarding the Chesterfield County Public Schools Supplemental Retirement Plan. He provided details of the total liability and unfunded liability noting both continue to decline since the Plan was amended in 2017. He stated Schools contributions to the trust have exceeded the required amounts by more than $6 million over the period of FY2018-FY2020. He further stated investment earnings and excess contributions have resulted in the funded status improving to 39.2 percent. He noted the funded ratio is easily one year ahead of what was expected three years ago. 19-749 12/11/19 PI lk PI A r� He recommended the Board keep focus on the Plan and noted the extra $2 million per year provided at year-end has really helped this Plan progress in its funded status. Discussion ensued relative to the earnings rate and whether there will be further revision to that number. Ms. Jaeckle commended Mr. Carmody for his efforts on this undertaking. Discussion ensued relative to the performance of the committee as well as keeping the current pace with the additional $2 million funding per year. Mr. Scott Zaremba, Deputy County Administrator, stated the county's Supplemental Retirement Plan assets increased by almost a million dollars to approximately $38.4 million. He further stated the net investment income was approximately 6.25 percent. He provided details of total pension liability and net pension liability and stated the funded ratio is 98.77 percent. He explained total liability increased slightly more than what the actuaries expected because of public safety salary increases this year which were in excess of what was projected. He stated the Plan is doing exactly as expected in shutdown mode. He noted the number of active participants continues to shrink as do recommended annual contributions. He stated when the Plan was closed to new employees on July 1, 2012 there were 3,318 active participants compared to 1,811 participants currently which is a 45% reduction in seven years. He further stated four years ago the county's annual contribution to the fund was $2.2 million compared to the FY20 contribution of $711,000 this month which equates to a 68 percent reduction in the annual contribution over four years. He reiterated the Plan is doing exactly as expected in shutdown mode and the county is the envy of just about any pension plan in America. 4. REPORTS 4.A. QUARTERLY KEY FINANCIAL INDICATORS REPORT 4.B. DISTRICT IMPROVEMENT FUNDS MONTHLY REPORT 4.C. REPORT OF PLANNING COMMISSION SUBSTANTIAL ACCORD DETERMINATION FOR CHESTERFIELD COUNTY UTILITIES (CASE 20PD0137) TO PERMIT A WATER TREATMENT PLANT AND WASTEWATER PUMP STATION IN GENERAL INDUSTRIAL (I-2) DISTRICT LOCATED IN THE BERMUDA DISTRICT The Board accepted the following reports: Quarterly Key Financial Indicators Report; District Improvement Funds Monthly Report; and Report of Planning Commission Substantial Accord Determination for Chesterfield County Utilities (Case 20PD0137) to Permit a Water Treatment Plant and Wastewater Pump Station in General Industrial (I-2) District Located in the Bermuda District. 19-750 12/11/19 5. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(19), CODE OF VIRGINIA, 1950, AS AMENDED, FOR DISCUSSION OF PLANS AND REPORTS RELATED TO THE SECURITY OF COUNTY -OWNED BUILDINGS IN THE AREA OF THE 1917 COURTHOUSE COMPLEX, AND THE SAFETY OF PERSONS USING SUCH BUILDINGS On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board went into closed session pursuant to Section 2.2-3711(A)(19) to discuss plans and reports related to the security of county -owned buildings in the area of the 1917 Courthouse complex, and the safety of persons using such buildings. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. Reconvening: On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in Closed Session to which this certification applies, and ii) only such business matters were identified in the motion by which the Closed Session was convened were heard, discussed or considered by the Board. No member dissents from this certification. Ms. Jaeckle: Aye. Mr. Holland: Aye. Mr. Winslow: Aye. Mr. Elswick: Aye. Ms. Haley: Aye. The Board recessed for dinner. Reconvening: 6. INVOCATION The Honorable Chris Winslow, Clover Hill District Supervisor, gave the invocation. 19-751 12/11/19 lk E J D r� CEJ 7. PLEDGE OF ALLEGIANCE Colonel Jeffrey Katz, Chesterfield Police, led the Pledge of Allegiance to the Flag of the United States of America. 8. FORTY -FIVE-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Ms. Haley read the following statement: "First, let me say that we as a Board appreciate all of the interest that so many of our constituents have in the current climate regarding the importance of upholding the Second Amendment. We also appreciate the concerns citizens have about their and their families' safety in their communities. As such, those passions and concerns bring us to a point of heightened anxieties that have somewhat divided our community and I think we are going to hear a lot of those noted concerns tonight. "In anticipation of that, we have combined all of our public speaking comments to one timeframe and moved them in anticipation to the onset of this meeting to try and accommodate as many as we can. "I want folks to understand that currently we understand that we are a Dillon Rule state and this Board of Supervisors has historically abided by and understood what our role and responsibility to citizens is - and what our role isn't. Our public safety folks understand what their roles are in upholding the Constitution. We have been contacted by so very many of you and realize that any actions we might consider only serve to further possibly divide a community and give you no protections as to any possible actions that state or federal legislators might take. As such, please note that your voices should be directed to those folks who need to hear all of your compassion and your concerns. This Board does not have an agenda item for action on our agenda for this evening, but we are happy to listen and hear from our citizens regarding your noted concerns. Additionally, we intend to share all of your comments and any petitions or other documents that you would like for us to follow up with our local legislators. "We also know that there are many folks who would like to speak and may not get that opportunity. We have Board procedures, and we follow those Board procedures for the integrity of our work and the process within this county. As you may have noticed, we have a very full agenda for this evening and need to respect the time and attention to all of the other issues of Chesterfield's business. As such, we ask that you respect this process and our procedures and that you also speak and act with respect to the other citizens in attendance tonight. In advance I will thank you on behalf of this Board, and madam clerk, will you call the speakers please." 19-752 12/11/19 Ms. Emily Hartman discussed the potentially detrimental financial impacts to the county if the Second Amendment sanctuary resolution were to be adopted. Ms. Dale Tutton discussed the Dillon Rule and stated the constitutionality of any law is a decision for a court to make. Ms. Susan Marusco of the Midlothian District discussed the statistics of suicides committed with guns. Ms. Susan McFarland of the Midlothian District expressed her objections to the adoption of the Second Amendment sanctuary resolution. Ms. Gena Reeder of the Midlothian District asked the Board to reject the Second Amendment sanctuary resolution noting the importance of trust between citizens and law enforcement. Ms. Meredith Baker of the Midlothian District asked the Board to focus its attention on schools and zoning rather than the Second Amendment sanctuary resolution. Mr. Patrick Murphy of the Midlothian District spoke in favor of the Second Amendment sanctuary resolution stating the proposed stricter gun laws are unconstitutional. Mr. Philip Van Cleave, President of the Virginia Citizens Defense League, stated the Second Amendment sanctuary resolution would send a message to the General Assembly to stop the gun bills from becoming effective. Mr. Timothy Forster from North Chesterfield expressed concerns about government overreach and asked the Board to formally commit to supporting Second Amendment rights. Mr. Brian Baker, a Chesterfield resident, asked the Board to protect the citizens of the county by adopting the Second Amendment sanctuary resolution. Mr. Luke Jeter of the Matoaca District asked the Board to ask the General Assembly to preserve individual rights, especially those guaranteed by the Second Amendment, and he asked for a special public hearing relative to the Second Amendment sanctuary resolution. Mr. Chip Bradshaw of the Matoaca District asked the Board to adopt the Second Amendment sanctuary resolution, noting stricter gun laws do not make citizens safer. Mr. Winslow recognized veterans and public safety personnel in the audience and thanked them for their service. He credited his grandfather for inspiring him to join the United States Navy where he took an oath to uphold the United States Constitution and the Bill of Rights. He stated he shares concerns relative to many of the bills being considered in the 2020 legislative session. He further stated many of the candidates who won for delegate and senator in the November election openly advocated for heavy-handed measures which will make it harder for law-abiding citizens to legally own a firearm. He noted these candidates portrayed their advocacy as being rooted in concern for public safety, but they showed little to no evidence that the proposed legislation would have any impact on criminals. He also noted research on the effectiveness of these bills nationwide is at best not 19-753 12/11/19 P7 9 PI CEJ A:� conclusive and is thus not overly persuasive. He discussed the 2008 Heller case which held that the Constitution protects an individual's right to keep and bear arms unconnected with service in the militia for the lawful purpose of the individual's choosing. He clarified the keeping of a weapon in the home is a narrow reading of the ruling and is incorrect. He stated his position is that no public funds should ever be allocated for an activity that infringes upon the clearly defined legal rights to which all Americans are entitled under the Constitution. He further stated our nation is a nation of laws and not of men, and the rule of law, the notion that the law of the land applies to all people, forms the bedrock of our free society and has been in existence in Western civilization since the Magna Carta circa 1215. He stated the United States Constitution is the supreme law of the land, and the Second Amendment is special because it safeguards and buttresses all of the other individual rights guaranteed to Americans in the Bill of Rights. He further stated the Second Amendment and its brother and sister amendments contained in the Bill of Rights are worth defending. He thanked the speakers for their important and personal statements and stated the new lawmakers in the General Assembly need to receive the messages of county citizens and this Board. He asked that these comments be included in the record to be submitted to the new legislature and the governor. Ms. Jaeckle thanked everyone for coming and stated she is an absolute gun rights supporter for many of the reasons stated. She stated the change in language from gun control laws to gun safety laws is a trick to make gun rights advocates look bad. She further stated gun control laws only take rights away from law-abiding citizens and criminals do not care about laws. She stated it is dishonest and misleading for politicians to pretend they are making people safer by enacting gun control laws. She further stated there is nothing more unsafe than a gun -free zone, and in a gun -free zone only non -law-abiding people are armed. She recounted a story of a father who felt unsafe and unable to protect his family because he was not allowed to carry his gun in schools. She stated if the professors at Virginia Tech had been armed during the shootings in 2011, there would not have been thirty-three students killed. She further stated it is an aberration that gun control advocates are capitalizing on parents' grief and presenting this false narrative. She noted even though heroin is illegal there are heroin deaths all the time and likewise gun control laws will not make people safer. She stated we are a nation of laws and elections have consequences. She further stated the people who were elected are doing exactly what they said they were going to do. She noted that change is a long, laborious process and asked the citizens to get actively engaged in future election processes. She pointed out redistricting was completed by a professor in California for our House of Delegates. She stated citizens need to get organized around these issues and fight because this is the end result of those decisions. She further stated she is a servant of the people and she has taken every opportunity to listen. She noted this is the first time all of the speaking slots were filled during the citizen comment period on unscheduled matters and the Board has worked hard to listen and respond. She cautioned citizens to be aware of politicians who are using them to grandstand for themselves. She stated citizens need to work with people who are going to work on trying to get things changed, not just being in the public eye. She further stated she would be 19-754 12/11/19 calling upon citizens to help elect the right politicians at a state level to get the laws the citizens want. Mr. Elswick expressed his appreciation to everyone in attendance. He stated the police chief, sheriff, and county attorney would all agree the county is already a constitutional and Second Amendment county and they will work hard to keep it that way. He further stated the county supports the Constitutions of the Commonwealth of Virginia and the United States and will continue to do so. He recognized the public safety personnel who died in the line of duty to enforce the Constitution of the United States. He stated the members of the Board and every public safety officer took an oath to uphold and follow the Constitution of the United States and each one will continue to do so. Mr. Holland applauded the passion of those in attendance both inside and outside the public meeting room. He stated he has always valued and supported each individual's safety and rights including rights for which the Board has adopted resolutions such as the Equal Rights Amendment. He pointed out a resolution by the Board would not achieve the goals of Second Amendment gun rights supporters. He stated he does not support a Second Amendment sanctuary resolution at this time. He further stated he supports commonsense methods to ensure all individual rights are protected and especially the sanctity of life. He noted as a Vietnam veteran he used multiple weapons in the line of duty and he has taken an oath of office to support the Constitutions of the United States and the Commonwealth of Virginia, not just with words but with deeds and actions. He thanked everyone for attending. The Board took a ten-minute recess. Reconvening: 9. COUNTY ADMINISTRATION UPDATE 9.A. YEAR-END REVIEW VIDEO SEGMENT Dr. Casey introduced a video produced by the Communications and Media Department highlighting the many successful initiatives and events of the county during 2019. 9.B. VIRGINIA LAW ENFORCEMENT PROFESSIONAL STANDARDS COMMISSION PRESENTATION Dr. Casey introduced Newport News Sheriff Gabriel Morgan, Sr., chairman of the Virginia Law Enforcement Professional Standards Commission Executive Board, to present the sixth re -accreditation award to Colonel Jeffrey Katz, Chief of Police. Sheriff Morgan commended the Police department for its efforts to achieve re -accreditation and noted the community is well -served by the Police Department. Colonel Katz, accompanied by Accreditation Manager Lora Brown and Office of Professional Standards Commander Captain Randy Horowitz, expressed his appreciation to staff for their 19-755 12/11/19 P7 P] P] c. A, A commitment to and coordination of the accreditation process. He thanked the Board for its support and resources. Ms. Haley thanked Colonel Katz for his leadership and commended his team for this well-deserved award. 9.C. PROCUREMENT REPORT Dr. Casey stated the Procurement Department has begun publishing an annual report. He discussed new measures taken to encourage county purchases from local and regional businesses. He stated the report is available to the public through the county's website. 9.D. OTHER COUNTY UPDATES There were no additional county updates. 10. BOARD MEMBER REPORTS Mr. Holland stated he was pleased to attend the annual Chesterfield County Public Safety Bowl at Carver Middle School which benefits the Chesterfield Food Bank. He noted while Fire and EMS won this year, the Police Department looks forward to reclaiming the trophy next year. 11. RESOLUTIONS Ms. Haley thanked those in attendance for their patience as the Board changed its normal procedures to accommodate speakers this evening. 11.E. RECOGNIZING MR. ALLAN CARMODY, FINANCE DIRECTOR, UPON HIS RETIREMENT Mr. Matt Harris, Deputy County Administrator, introduced Mr. Allan Carmody, who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Mr. Carmody began his career with Chesterfield County on June 7, 1993, as a Construction Coordinator in the Capital Projects Office, overseeing the design and construction of various county facilities; and WHEREAS, Mr. Carmody was promoted to Capital Finance Administrator in 1996, Budget Manager in 1998, Director of Budget in Management in 2006, and will be retiring from his role as Director of Finance to which he was promoted in 2016; and WHEREAS, Mr. Carmody has served on numerous committees at the local, state and national levels, including the Capital Construction and Accountability Committee, the Management Services Quality Council, the Government Finance 19-756 12/11/19 Officers' Association's committee on economic development and capital planning, the Virginia Association of Counties Finance Committee, VRS Defined Contribution Plan Advisory Committee, and a gubernatorial appointment to the Commonwealth's Design/Build Construction Management Review Board; and WHEREAS, Mr. Carmody has managed the meetings and work plan of the County's Audit and Finance Committee, as well as participated as a presenter for the Speakers Bureau and the Government Citizen's Academy, and served as the keynote speaker at 2012 National Association of Independent Public Finance Advisors conference, served as a repeat panelist the Richmond Region ACE forum, presenting on capital projects outlook and procurement strategies; and served as a National Government Finance Officers' Association Trainer, offering input on GFOA's capital budgeting and finance course curriculum; and, WHEREAS, during his tenure in the Budget and Management Office, Mr. Carmody oversaw the design and implementation of the Blueprint Chesterfield initiative which is a resource allocation and communication tool; the Blueprint program has been presented at statewide and national conferences, garnering multiple awards and interest from many other local governments; and, WHEREAS, under Mr. Carmody's leadership he was able to resolve issues with program management for the county's Community Development Block, lead the county through the development and adoption of some of the county's most challenging budgets in modern history during the Great Recession, helm public facility referenda in 2004 and 2013 during which projects received overwhelming community support; and, WHEREAS, the county has made significant strides in the utilization of technology for finance functions and Mr. Carmody co -led the implementation of the county's Enterprise Resource Planning system, and also assisted in the implementation of Computer Aided Mass Appraisal, Stratis business intelligence software, PiNG for e -procurement, and a new Tax Management System; and, WHEREAS, during his tenure as the Director of Finance Mr. Carmody stabilized the school division's supplemental retirement program trust fund by authoring the plan administrator's annual report, selecting a new investment manager and new actuary, and developed key financial metric tracking tools; served as a board member for the Riverside Regional Jail Authority; and provided day-to-day oversight to Accounting, Budget and Management, Procurement, and the Real Estate Assessor's Office; and, WHEREAS, more broadly, Mr. Carmody created and captained the county's cash proffer program, controlled per capita spending at or below the rate of inflation, and had the county's Triple -AAA bond rating reaffirmed annually during his tenure. 19-757 12/11/19 P] Ic P] A L L NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of December, publicly recognizes Mr. Allan M. Carmody and extends on behalf of its members and the residents of Chesterfield County, appreciation for over 26 years of exceptional service to the county. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Carmody, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. Ms. Haley presented the executed resolution to Mr. Carmody, accompanied by his family, and expressed appreciation for his outstanding service and the legacy of teamwork he has left the county. Dr. Casey presented Mr. Carmody with an engraved brick and county watch, expressed appreciation for his many years of dedicated service to the county and wished him well in his retirement. Mr. Carmody thanked the Board of Supervisors for the confidence placed in him throughout his career and expressed his appreciation to county staff who worked behind the scenes to support him. A standing ovation followed. 11.A. RECOGNIZING MS. ROSA MARSHALL, FAMILY SERVICES PROGRAM MANAGER, UPON HER RETIREMENT Ms. Kiva Rogers, Director of Social Services, introduced Ms. Rosa Marshall, who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Ms. Rosa Watkins Marshall began her career in public services in Virginia in July 1989 with the Chesterfield Mental Health Department, later moving to the Chesterfield -Colonial Heights Department of Social Services in December 1991; and WHEREAS, in her roles as employment services worker, social worker, senior social worker, supervisor, and program manager, Ms. Marshall provided services to external and internal customers and was an outstanding organizer and resource developer who responded with dedication, commitment and passion to ensure the needs of citizens were met; and WHEREAS, Ms. Marshall has committed her social work skills and social work practice to improve the social services system; and 19-758 12/11/19 WHEREAS, Ms. Marshall has provided services and leadership in the areas of employment services, child protective services, community outreach and child care, helping to shape each of these areas into exemplary programs; and WHEREAS, in the mid - 1990's Ms. Marshall was instrumental in developing and implementing the department's practices to successfully launch the Virginia Initiative for Employment Not Welfare Program (VIEW) and participating in the County's Total Quality Improvement (TQI) efforts serving as an original TQI facilitator; and WHEREAS, Ms. Marshall has consistently been a team player with department and county partners as well as the community at large, resulting in many collaborative partnerships focused on meeting the employment, training and resource needs of vulnerable citizens; and WHEREAS, Ms. Marshall played key roles in the development of the department's Quality Council later named the Council for Performance Excellence, the Training and Professional Development workgroup, the Trauma Informed Leadership Team (TILT) and various agency and county workgroups to promote excellence in the workplace; and WHEREAS, she has played a leadership role in developing and carrying out the duties of coordinating the department's Quality Assurance Audits and Title IV -E Workgroup, improving and streamlining processes; and WHEREAS, Ms. Marshall has been a dedicated advocate for adults, children and families by working tirelessly to engage all partners of the social services system in improving and developing programs designed to promote self-sufficiency; and WHEREAS, Ms. Marshall has championed the need to ensure all citizens have an opportunity to receive employment support through her diligent efforts to create an Employment Center in 2015; and WHEREAS, through the development of the Employment Center and employment services for all citizens of Chesterfield County and the City of Colonial Heights, she has led the team to successfully implement job fairs, workshops, training and community collaborations that have helped move the organization from a transactional to transformational approach to service delivery; and WHEREAS, through her contributions on department, community, state -level workgroups and task forces addressing policy, practice, programs and staffing, she has helped to shape and influence service delivery on a local and state levels, winning the respect and admiration of colleagues and citizens; and WHEREAS, Ms. Marshall has dutifully carried out the department's mission, for over thirty years, through her 19-759 12/11/19 P] F P: collaborative efforts and the provision of outstanding customer service and auidance to vulnerable citizens. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Ms. Rosa Watkins Marshall and wishes to express the appreciation of all residents for her service to the County and offers congratulations upon her retirement. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to Ms. Marshall and that this resolution be permanently recorded among the papers of this Board of Supervisors on Chesterfield County, Virginia. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. Ms. Haley presented the executed resolution to Ms. Marshall, accompanied by her family, and expressed appreciation for her outstanding service and the positive impact she has had on citizens. Dr. Casey presented Ms. Marshall with an engraved brick and county watch, expressed appreciation for her outstanding service to the county and wished her well in her retirement. Ms. Marshall thanked the Board of Supervisors for the recognition and expressed her appreciation for the trust placed in her to take a vision and make it a reality. A standing ovation followed. 11.B. RECOGNIZING MR. STYLIAN "STEL" P. PARTHEMOS, SENIOR DEPUTY COUNTY ATTORNEY, UPON HIS RETIREMENT Mr. Jeffrey Mincks, County Attorney, introduced Mr. Stylian "Stel" P. Parthemos, who was present to receive the resolution. On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, in 1987, Mr. Stylian ("Stel") Parthemos left a successful private law practice and dedicated the next 32 years to serving Chesterfield County as an Assistant, Senior Assistant, Deputy and finally, Senior Deputy County Attorney; and WHEREAS, Mr. Parthemos is widely recognized, admired, and respected as an excellent lawyer, a fierce litigator, a successful negotiator, and a creative advisor, and county officials at all levels seek out his insight and value his ability to solve their problems, however complicated; and WHEREAS, during his tenure, Mr. Parthemos has become an expert in a variety of legal areas including personal injury, civil rights, public utilities, constitutional law, the Freedom of Information Act, purchasing, and construction disputes and has litigated numerous cases in federal and 19-760 12/11/19 state courts at the trial and appellate level with astounding success; and WHEREAS, Mr. Parthemos has successfully defended the county against legal attacks on the Board of Supervisors' invocation practices and cash proffer policies; in multi- million dollar complex construction disputes; in sensitive employment discrimination litigation; and in zoning challenges affecting large numbers of county citizens,, and he has been an instrumental part of the success of the County Attorney's Office and of the protection of the legal health of the county as a whole; and WHEREAS, the legal community has also recognized Mr. Parthemos' profound achievements as a lawyer, and the Local Government Attorney's Association of Virginia awarded him with the Robert Cherin Award in 2013, which recognizes the most distinguished assistant or deputy local government attorney in Virginia; and WHEREAS, Mr. Parthemos' professionalism as a lawyer, his loyalty to the county, his commitment to ethics, and his devotion to his family makes him a role model for all lawyers -- public and private, and for public employees in general; and WHEREAS, Mr. Parthemos will be greatly missed by his office and by his many clients. NOW THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this lith day of December 2019, publicly celebrates the exemplary career achievements of Mr. Stylian "Stel" P. Parthemos and thanks him for his service to the county. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Parthemos and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. Ms. Haley presented the executed resolution to Mr. Parthemos, accompanied by his wife, and thanked him for his invaluable legal guidance and leadership during his career. Dr. Casey presented Mr. Parthemos with an engraved brick and county watch, expressed appreciation for his outstanding service to the county and wished him well in his retirement. Mr. Parthemos thanked the Board of Supervisors for the recognition. A standing ovation followed. 11.C. RECOGNIZING MS. JANA CARTER, DIRECTOR OF CITIZEN INFORMATION AND RESOURCES, UPON HER RETIREMENT 19-761 12/11/19 P1 J 9 A Ms. Sarah Snead, Deputy County Administrator, introduced Mrs. Jana D. Carter, who was present to receive the resolution. On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, Mrs. Jana D. Carter will retire from Chesterfield County effective January 1, 2020, after a distinguished 34 -year career; and WHEREAS, Mrs. Carter joined Chesterfield County in 1985 as the director of Housing Programs, where she improved the quality of life for citizens by establishing the county's first housing assistance programs; and WHEREAS, as the administrator of Youth Planning and Development, from 1996-2005, and the Director of Juvenile Services from 2005-2017, Mrs. Carter provided leadership, strategic direction, and financial oversight for six juvenile services departments; and WHEREAS, Mrs. Carter facilitated the transformation of the Drug and Alcohol Abuse Task Force into SAFE Inc., the award-winning county, school and community non-profit coalition focused on engaging the community to prevent substance abuse, and served as a founding member of the SAFE Board of Directors; and WHEREAS, in partnership with human service stakeholders, Mrs. Carter led many successful collaborative initiatives that improved access to information and resources, including the development, launch and promotion of a Community Care app, the School Readiness Coalition's redesign and promotion of parenting.chesterfield.gov, initiating a process for conducting biennial community youth surveys, and transforming the county's youth group home residential program to a day reporting center, resulting in improved services for juvenile offenders and their parents; and WHEREAS, Mrs. Carter provided leadership and direction to the Board of Supervisors -appointed Youth Citizen Board and raised visibility and community support for youth -focused issues and events, such as town hall meetings, Model County Government Day, and Outstanding Youth awards; and WHEREAS, Mrs. Carter co-authored six consecutive successful America's Promise award submissions, resulting in the county being the only locality in Virginia to be named "One of the 100 Best Communities in America for Young People" each of six years of the competition; and WHEREAS, in 2017 Mrs. Carter was appointed director of the newly created department of Citizen Information and Resources, and since then has provided exemplary leadership, financial oversight, planning and coordination for the department, which supports aging and disability services, youth services, mobility services and community engagement, including volunteer and multicultural services, and she also provided leadership for Adolescent Reporting programs, 19-762 12/11/19 Children's Services, the Davis Child Advocacy Center and the Virginia Juvenile Community Crime Control Act and served as liaison to the Court Services Unit; and WHEREAS, some of her achievements in this role include facilitating the organizational changes necessary to establish a new county department that merged staff and programs from a variety of county departments; supporting the establishment and subsequent expansion of the Davis Child Advocacy Center; supporting the development and launch of Access On Demand, and supporting the development and implementation of My Chesterfield Academy, which is the first of its kind in the state; and WHEREAS, Mrs. Carter served in numerous leadership roles including the County Administrator's Performance Council, Dean of Chesterfield University's School of Leadership and Personal Effectiveness, the Virginia Association of Local Human Service Officials, Smart Beginnings Greater Richmond and Chesterfield Communities In Schools Board of Directors, Chesterfield -Colonial Heights School Readiness Coalition, Community Policy and Management Team, United Way Community Building Committee, and many more; and WHEREAS, Mrs. Carter received SAFE'S Sharyl W. Adams award in 2019 for her exemplary contributions to community engagement for prevention of substance abuse; and WHEREAS, Mrs. Carter has been an invaluable mentor to fellow directors and others, patiently guiding them in navigating the county, lending an objective ear and assisting with problem -solving, and serving as a model for professionalism and integrity; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of December 2019, publicly recognizes the dedication, exemplary achievements and noteworthy local government contributions of Mrs. Jana Carter and expresses appreciation on behalf of all Chesterfield County residents and extends their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Carter and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. Ms. Haley presented the executed resolution to Mrs. Carter, accompanied by her husband, and expressed her gratitude for her outstanding service, especially to the youth of the county. Dr. Casey presented Mrs. Carter with an engraved brick and county watch, expressed appreciation for her exceptional and faithful service to the county and wished her well in her retirement. 19-763 12/11/19 P] PC P] A Mrs. Carter thanked the Board of Supervisors for the recognition. A standing ovation followed. 11.D. RECOGNIZING MR. CAREY ADAMS, TREASURER, UPON HIS RETIREMENT Mr. Matt Harris, Deputy County Administrator, introduced Mr. Carey A. Adams, who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Mr. Carey A. Adams, after earning an undergraduate degree in Accounting from Virginia Tech, Magna Cum Laude, worked for the international accounting firm of Arthur Young for 5 years in their audit practice and obtained his certified public accountant license in 1985; and WHEREAS, in May 1988, Mr. Adams began his career with Chesterfield County as Accounting Manager and was promoted to Chief Deputy Treasurer in February 1992; and WHEREAS, on January 1, 2017, Mr. Adams was appointed Treasurer upon the retirement of Treasurer Richard A. Cordle; and WHEREAS, in November 2017, Mr. Adams was elected Treasurer by the citizens of the County; and WHEREAS, Mr. Adams actively participated on numerous committees and focus groups, including the County's Minority Internship Committee, Treasurer's Association of Virginia Education Committee and several other groups in support of the County's total quality improvement initiative; and WHEREAS, Mr. Adams implemented many innovations and process improvements which enhanced customer service and resulted in cost savings, which included the implementation of a new tax management system, one of the largest system implementations in the County's history, with no business interruption for customers, consolidated statement billings, a new tax payment portal which significantly enhanced taxpayers' ability to pay with ease, convenience and accuracy; and WHEREAS, Mr. Adams was responsible for reducing customer wait times in the Treasurer's Office on the June 5th tax due date to the lowest in the County's history; and WHEREAS, Mr. Adams was responsible for safeguarding County funds under his control, maintaining accurate accounting records, and establishing and maintaining a strong system of internal controls and management oversight that ensured fiscal integrity and helped attain and maintain the County's coveted AAA bond rating from all three rating agencies; and 19-764 12/11/19 WHEREAS, Mr. Adams implemented changes to investment policies and procedures which resulted in significant increases in interest earnings, far exceeding the last several years; and WHEREAS, Mr. Adams was passionate about serving all customers with fairness and excellence and, leading by example, worked tirelessly alongside staff, assisting hundreds of walk-in taxpayers during peak periods; and WHEREAS, Mr. Adams will be sorely missed for his faithful service, his unwavering commitment to fiscal integrity and ethics, his dedication to excellence in customer service and treasury management, and his wife's famous cupcakes; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this lith day of December 2019, publicly recognizes Mr. Carey A. Adams for his 31 years of exemplary service to the residents of Chesterfield County, and conveys to Mr. Adams best wishes for a long, happy, and fulfilling retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Adams and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. Ms. Haley presented the executed resolution to Mr. Adams, accompanied by his family, and thanked him for his outstanding service. Dr. Casey presented Mr. Adams with an engraved brick and county watch, congratulated him on his retirement and expressed appreciation for his exemplary service. Mr. Adams thanked the Board of Supervisors for the recognition and expressed his gratitude to the Treasurer's Office staff for their support. A standing ovation followed. 11.F. RECOGNIZING MS. JANICE BLAKLEY, CLERK TO THE BOARD OF SUPERVISORS, UPON HER RETIREMENT Mr. Matt Harris, Deputy County Administrator, introduced Ms. Janice Blakley, who was present to receive the resolution. On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, Ms. Janice B. Blakley will retire from Chesterfield County on January 1, 2020, after providing more than 28 years of dedicated service to the residents of Chesterfield County; and WHEREAS, the Office of the Clerk to the Board of Supervisors provides professional support and communication 19-765 12/11/19 P] P] Wn A L to the Board of Supervisors, through administrative and records management functions, and serves as the vital link among Board members, citizens and other local entities; and WHEREAS, Ms. Blakley has provided an outstanding service to Chesterfield County, including her diligent and faithful commitment as Clerk to the Board of Supervisors since October 2007; and WHEREAS, prior to her appointment as clerk, Ms. Blakley provided quality service as Legal Secretary in the County Attorney's Office and as Deputy Clerk to the Board of Supervisors; and WHEREAS, Ms. Blakley has been instrumental in developing technological advancements to make disseminating information much more efficient and initiated the creation of numerous additional informative documents currently provided by the Clerk's Office to assist citizens and employees; and WHEREAS, through Ms. Blakley's leadership, the Clerk's Office has grown its excellent reputation as an information hub for the county and has built cooperative relationships with residents, other governmental and regional organizations, community groups, local nonprofits, businesses and other members of the community; and WHEREAS, as a result of her extraordinary job performance, Ms. Blakley was selected as County Administration's Employee of the Year in 2003, 2006 and 2013; and WHEREAS, Ms. Blakley has served on the Chesterfield Employee Association since 2001 and has been deemed "Miss Volunteer Extraordinaire" by her peers; and WHEREAS, Ms. Blakley received the designation of Certified Municipal Clerk in 2002, and earned the prestigious designation of Master Municipal Clerk in 2013; and WHEREAS, Ms. Blakley has been an active member of the Virginia Municipal Clerks Association, serving on several committees and as Regional Director for a number of years, and helped facilitate Chesterfield County's very successful hosting of the association's annual meeting in 2005; and WHEREAS, as a result of her positive attitude and the innovative ideas she provided to the association, Ms. Blakley's peers from throughout the state considered her a valuable resource and nominated her several times as VMCA'S Clerk of the Year; and WHEREAS, Ms. Blakley has always rendered invaluable service to each member of the Board of Supervisors, enabling them to perform their duties more efficiently, and her many acts of kindness, her cheerful disposition and high degree of productiveness and professionalism will be sorely missed by the Board and others, to enjoy a well-deserved retirement that will be marked by more time spent with family and friends, her commitment to her church, and her fondness for the beach. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of December 2019, publicly recognizes Ms. Janice B. Blakley and extends on 19-766 12/11/19 behalf of its members and the residents of Chesterfield County, appreciation for over 28 years of exceptional service to the county. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Blakley, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. Ms. Haley presented the executed resolution to Ms. Blakley, accompanied by her family, and thanked her for her invaluable service to the Board and the citizens of the county. Dr. Casey presented Ms. Blakley with an engraved brick and county watch, expressed appreciation for her exceptional and faithful service to the county and wished her well in her retirement. Ms. Blakley thanked the Board of Supervisors for the recognition. A standing ovation followed. 11.G. RECOGNIZING THE HONORABLE STEPHEN A. ELSWICK AND THE HONORABLE DOROTHY A. JAECKLE FOR THEIR EXEMPLARY SERVICE AS MEMBERS OF THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS Ms. Haley introduced The Honorable Stephen A. Elswick and The Honorable Dorothy A. Jaeckle, who were present to receive the resolutions. On motion of Mr. Holland, seconded by Mr.. Winslow, the Board adopted the following resolution: WHEREAS, Mr. Stephen A. Elswick was first elected to the Chesterfield County Board of Supervisors in 2011, representing the Matoaca magisterial district; and WHEREAS, Mr. Elswick was re-elected in 2015 and has served honorably for eight years, providing his constituents and all the residents of Chesterfield County with public service marked by integrity and commitment; and WHEREAS, during his two terms of service, Mr. Elswick was elected by his peers to serve as Chairman of the Board of Supervisors in 2015 and 2016; and WHEREAS, prior to being elected to the Board of Supervisors, Mr. Elswick faithfully served the Chesterfield Fire and Emergency Services Department for 31 years, starting as a firefighter in 1973, working through the ranks and retiring after 6-1/2 years as the county's Fire Chief; and WHEREAS, Mr. Elswick's leadership and insight have significantly contributed to steady, noteworthy improvement in Chesterfield County's quality of life and stature as a nationally -recognized leader among local governments; and 19-767 12/11/19 PJ P] P] WHEREAS, Mr. Elswick has also lent his talents to serve on the County -Schools Liaison Committee; Audit and Finance Committee; Capital Region Airport Commission; Plan RVA (formerly the Richmond Regional Planning District Commission); Richmond Regional Transportation Planning Organization; Capital Region Collaborative; Crater Planning District Commission; Tri -Cities Metropolitan Planning Organization; and the Richmond Metropolitan Authority; and WHEREAS, while serving on the Board of Supervisors, Mr. Elswick and his fellow board members met the challenge of appointing a new County Administrator and Police Chief following the retirements of long -tenured county employees serving in these positions; and WHEREAS, Mr. Elswick was instrumental in initiating a successful bond referendum in 2013 approved by the voters for $304 million in school renovations and $49 million in public safety and emergency communications needs and advancing revitalization of aging school infrastructure through the bond referendum; adopting a new Comprehensive Plan for the county that will guide its future growth and development while maintaining a high quality of life for residents and businesses; adopting a reformed cash proffer policy with 100 percent of the maximum cash proffer dedicated to road infrastructure; and tremendously increasing sports tourism in Chesterfield County through the acquisition of River City Sportsplex and other initiatives; and WHEREAS, Mr. Elswick provided unwavering support to Virginia State University and the Ettrick community during his service on the board, through the establishment of regular Town and Gown meetings between the leadership of the university and the county government; preservation of the Summerseat historic building; dedication of the Appomattox River Trail; and construction of the VSU/Randolph Farm water tank; and WHEREAS, Mr. Elswick was instrumental in effecting significant transportation improvements in the county, including the widening of East River Road in Ettrick; Hull Street Road widening; Woolridge Road widening; and the roundabout at Genito and Otterdale roads; and WHEREAS, during Mr. Elswick's tenure, the county has announced 98 new economic development projects and more than $4,763,553,000 in investment, as well as 8,238 new jobs; and WHEREAS, Mr. Elswick is concluding his service on the Board of Supervisors during the year when the county broke ground on the Manchester and Matoaca Middle School renovations, as well as the new Matoaca Elementary School; and WHEREAS, Mr. Elswick's insight, leadership and many talents will be missed, but long will be remembered by the Board of Supervisors and the residents of Chesterfield County, Virginia. 19-768 12/11/19 NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of December 2019, publicly recognizes The Honorable Stephen A. Elswick, extends sincerest appreciation for eight years of exemplary public service as the Matoaca District Supervisor, and offers best wishes for his future endeavors. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Elswick and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. And, further, the Board adopted the following resolution: WHEREAS, Ms. Dorothy A. Jaeckle was first elected to the Chesterfield County Board of Supervisors in 2007, representing the Bermuda magisterial district; and WHEREAS, Ms. Jaeckle was re-elected in 2011 and 2015 and has served honorably for 12 years, providing her constituents and all the residents of Chesterfield County with public service marked by integrity and commitment; and WHEREAS, during her three terms of service, Ms. Jaeckle was elected by her peers to serve as Chair of the Board of Supervisors in 2013, 2017 and again in 2018; and WHEREAS, prior to being elected to the Board of Supervisors, Ms. Jaeckle represented the Bermuda District as a member of the Committee on the Future from 1992-2003, served as Chair from 1996-2000, and was instrumental in the creation of four of the committee's reports; and WHEREAS, Ms. Jaeckle's leadership and insight have significantly contributed to steady, noteworthy improvement in Chesterfield County's quality of life and stature as a nationally -recognized leader among local governments; and WHEREAS, Ms. Jaeckle has also lent her talents to serve on the Chesterfield -Colonial Heights Social Services Board; County -Schools Liaison Committee; Henricus Board; Plan RVA (formerly the Richmond Regional Planning District Commission); Crater Planning District Commission; Sports Backers Board; and Virginia's Gateway Region Board; and WHEREAS, while serving on the Board of Supervisors, Ms. Jaeckle and her fellow board members met the challenge of appointing a new County Administrator and Police Chief following the retirements of long -tenured county employees serving in these positions; and WHEREAS, Ms. Jaeckle was instrumental in initiating a successful bond resolution in 2013 approved by the voters for $304 million in school renovations and $49 million in public safety and emergency communications needs and advancing revitalization of aging school infrastructure through the bond referendum, including a replacement Enon Elementary School; adopting a new Comprehensive Plan for the county that 19-769 12/11/19 PC OR IC u r� (Aso, will guide its future growth and development while maintaining a high quality of life for residents and businesses; adopting the Northern Jefferson Davis Special Area Plan, providing a roadmap for the future development of the Jefferson Davis Corridor; adopting a reformed cash proffer policy with 100 percent of the maximum cash proffer dedicated to road infrastructure; and tremendously increasing sports tourism in Chesterfield County through the acquisition of River City Sportsplex and other initiatives; and WHEREAS, Ms. Jaeckle was instrumental in effecting significant transportation improvements in the county, including pedestrian improvements in Chester along Route 10, Harrowgate Road, Osborne Road, and Old Centralia Road; widening of Route 10; and construction of the 295/Meadowville interchange; and WHEREAS, during Ms. Jaeckle's tenure, the county has announced 139 new economic development projects and more than $5,235,978,000 in investment, as well as 11,807 new jobs; and WHEREAS, Ms. Jaeckle is concluding her service of the Board of Supervisors during the year when the county broke ground on the long-awaited Baxter Perkinson Center for the Arts; and WHEREAS, Ms. Jaeckle's insight, leadership and many talents will be missed, but long will be remembered by the Board of Supervisors and the residents of Chesterfield County, Virginia. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of December 2019, publicly recognizes The Honorable Dorothy A. Jaeckle, extends sincerest appreciation for 12 years of exemplary public service as the Bermuda District Supervisor, and offers best wishes for her future endeavors. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Jaeckle and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. Ms. Haley presented the executed resolutions to Mr. Elswick and Ms. Jaeckle and thanked them for their professionalism, camaraderie and exemplary service. Ms. Jaeckle thanked the Board of Supervisors for the recognition and expressed her gratitude to staff and Dr. Casey for working tirelessly to support the Board. She noted the respect among the Board members. She credited the citizens of the county for being her favorite thing about serving on the Board. Mr. Elswick thanked the Board of Supervisors for the recognition and agreed there is great respect among the Board members. He expressed his appreciation to county staff for 19-770 12/11/19 their hard work. He acknowledged citizens of his district who used their heart and passion for the betterment of their community. A standing ovation followed. 12. NEW BUSINESS 12.A. APPOINTMENTS 12.A.1. RIVERSIDE REGIONAL JAIL AUTHORITY On motion of Mr. Holland, seconded by Mr. Elswick, the Board nominated/appointed Mr. Matt Harris, Deputy County Administrator, to serve as the county's member on the Board of Directors of the Riverside Regional Jail Authority, whose term is effective January 1, 2020 and expires on June 30, 2022. (It is noted Mr. Harris will fill an unexpired term due to the retirement of Mr. Allan Carmody.) And, further, the Board adopted the following resolution: WHEREAS, Chapter 726 of the 1990 Acts of Assembly created the Riverside Regional Jail Authority (the "Authority"), which legislation was amended by Chapter 228 of the 1993 Acts of Assembly and Chapter 642 of the 1999 Acts of Assembly; and WHEREAS, the Board of the Authority consists of the sheriff from each member jurisdiction and one additional member (plus an alternate, if desired) from the jurisdiction appointed by the governing body for a four-year term; and WHEREAS, the terms of the member and alternate appointed by the governing bodies expire June 30, 2022. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chesterfield County that Mr. Matt Harris is appointed as a member of the Board of the Riverside Regional Jail Authority, filling Mr. Carmody's unexpired term beginning January 1, 2020, and ending June 30, 2022. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.A.2. COUNTY SUPPLEMENTAL RETIREMENT PLAN On motion of Mr. Winslow, seconded by Mr. Holland, the Board appointed Ms. Donna Arrington, Assistant Director of Accounting, as trustee to the County Supplemental Retirement Plan, whose term is effective January 1, 2020. (It is noted Ms. Arrington will replace Ms. Patsy Brown, Director of Accounting, due to her retirement.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 19-771 12/11/19 PJ P] P] c. A CEJ 12.B. CONSENT ITEMS 12.B.1. REAL PROPERTY REQUESTS 12.B.1.a. CONVEYANCE OF EASEMENTS 12.B.1.a.1. TO VIRGINIA ELECTRIC AND POWER COMPANY AT THE NEW MATOACA ELEMENTARY SCHOOL On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a variable width underground easement for service to the new Matoaca Elementary School, 20300 Halloway Road. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.1.a.2. TO VIRGINIA ELECTRIC AND POWER COMPANY AT CHESTER CENTER FOR THE ARTS On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15 -foot underground easement for service to the Chester Center for Arts. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.1.a.3. TO COLUMBIA GAS OF VIRGINIA, INC. FOR SERVICE TO THE NEW HARROWGATE ELEMENTARY SCHOOL On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Columbia Gas of Virginia, Inc. for conveyance of an easement for service to the new Harrowgate Elementary School. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.1.b. REQUESTS FOR PERMISSIONS 12.B.1.b.1. TO CONNECT PROPERTY AT 3637 LAURA ROAD TO THE CITY OF COLONIAL HEIGHTS' WATER SYSTEM On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board granted James G. Kester and Rhonda Lynn Kester permission to connect property at 3637 Laura Road to the City of Colonial Heights' water system and authorized the County Administrator 19-772 12/11/19 to execute the water connection agreement in a form acceptable to the County Attorney. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.1.b.2. TO CONNECT PROPERTY AT 19310 BRANDERS BRIDGE ROAD TO THE CITY OF COLONIAL HEIGHTS' WATER SYSTEM On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board granted John W. Barkley permission to connect property at 19310 Branders Bridge Road to the City of Colonial Heights, water system and authorized the County Administrator to execute the water connection agreement in a form acceptable to the County Attorney. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.1.b.3. TO CONNECT PROPERTY AT 17241 BRANDERS BRIDGE ROAD TO THE CITY OF COLONIAL HEIGHTS' WATER SYSTEM On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board granted Richard A. Brink and Amy L. Brink permission to connect property at 17241 Branders Bridge Road to the City of Colonial Heights, water system and authorize the County Administrator to execute the water connection agreement in a form acceptable to the County Attorney. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.1.c. DESIGNATION OF DRAINAGE EASEMENTS FOR VDOT MAINTENANCE, A TRAFFIC SIGNAL EASEMENT FOR VDOT MAINTENANCE AND A TEMPORARY CONSTRUCTION EASEMENT AND CONVEYANCE OF AN EASEMENT TO VERIZON VIRGINIA, LLC FOR THE ROUTE 10 (IRON BRIDGE ROAD) FROM WHITEPINE ROAD TO FRITH LANE PROJECT On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board designated drainage easements for VDOT maintenance, a traffic signal easement for VDOT maintenance and a temporary construction easement and conveyance of an easement to Verizon Virginia, LLC for the Route 10 (Iron Bridge Road) from Whitepine Road to Frith Lane Project. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 19-773 12/11/19 Ic P] P] c, r� 12.B.2. ADOPTION OF RESOLUTIONS 12.B.2.a. RECOGNIZING MS. MARGARET ELLEN CARLINI FOR HER OUTSTANDING CONTRIBUTIONS TO CHESTERFIELD COUNTY/HENRICUS On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, The Henricus Foundation and Chesterfield County have recommended recognition of the significant contributions made by Ms. Margaret Ellen Carlini as the Education Supervisor at Henricus Historical Park; and WHEREAS, Ms. Carlini dedicated herself to the education of the citizens of Chesterfield County, the Commonwealth of Virginia, and the United States of America; and WHEREAS, Ms. Carlini taught nearly 25,000 school students each academic year through SOL -aligned educational programs about life in 17th -century Virginia; and WHEREAS, Ms. Carlini provided educational programming for nearly half a million students and tens of thousands of adult citizens, including other teachers, from 2007 through 2019 from all corners of the Commonwealth of Virginia and beyond; and WHEREAS, because of Ms. Carlini's expertise, dedication, and leadership in education Henricus Historical Park now stands as a recognized and highly regarded educational and cultural institution in Chesterfield County and the Commonwealth of Virginia; and WHEREAS, Ms. Carlini's dedication to the development, guidance, and management of the education department at Henricus, and her valued counsel as part of Henricus Historical Park's leadership team sets a precedence of excellence in service for all to emulate. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the work, contributions, and dedication of Ms. Margaret Ellen Carlini, and expresses appreciation, on behalf of the citizens of Chesterfield County, for her invaluable contributions to the field of education and to the dissemination of Virginia's early colonial history. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.2.b. RECOGNIZING THE CLOVER HILL HIGH SCHOOL BAND PROGRAM FOR ITS OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board adopted the following resolution: 19-774 12/11/19 WHEREAS, participation in a high school band program has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, under the direction of Ms. Brianna Gatch, Director of Bands, the Clover Hill High School Band Program has received numerous accolades; and WHEREAS, the Clover Hill High School Band Program is comprised of 120 students making up four different performing ensembles, including Wind Ensemble, Symphonic Band, Jazz Band, and Percussion Ensemble, as well as extracurricular ensembles, including the Marching Cavaliers, Pep Ensemble, Winter Guard, and Pit Orchestra; and WHEREAS, the program has received the status of Virginia Honor Band, with Superior performance in concert band and marching band, for the past ten years in a row; and WHEREAS, the Clover Hill High School Jazz Band performed for the Governor's Jewel Recognition Event .and was presented with the Governor's Challenge Coin; and WHEREAS, the Clover Hill High School Marching Cavaliers performed in the Centennial Veterans Day Parade in New York City on November 11, 2019, in the presence of the President of the United States, which was a once-in-a-lifetime experience for the students; and WHEREAS, the Clover Hill High School Wind Ensemble has been invited to perform at Carnegie Hall in April 2020 and will be the first high school band program to ever perform there from Chesterfield County Public Schools; and WHEREAS, the accomplishments of the band program bring credit to Clover Hill High School, Chesterfield County Public Schools and to the county overall. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Director of Bands Brianna Gatch and the students who perform with the various ensembles of Clover Hill High School's Band Program, commends them on their outstanding representation of Chesterfield County, and expresses best wishes for continued success. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.2.c. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT 12.B.2.c.1. MS. PATSY J. BROWN, DIRECTOR OF ACCOUNTING On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board adopted the following resolution: 19-775 12/11/19 J 9 PC A WHEREAS, Mrs. Patsy J. Brown will retire on January 1, 2020, after providing more than 33 years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mrs. Brown began her career in public service with Chesterfield County as an Assistant Director of Accounting in 1986, serving in that capacity more than 23 years; and WHEREAS, Mrs. Brown provided oversight and leadership for general accounting, accounts payable, financial systems and payroll while ensuring proper internal controls were in place to safeguard county assets; and WHEREAS, Mrs. Brown led the implementation of Accounts Payable, Purchasing and Budgetary Control modules of the county's and schools' integrated financial system (MSA) in 1989 and coordinated the upgrade of the payroll system to ensure it was Y2K compliant; and WHEREAS, Mrs. Brown was responsible for numerous process improvements that enhanced services to customers through automation, including implementing a fixed asset barcoding inventory system and automated cash receipts system; and WHEREAS, Mrs. Brown contributed to the success of the county's Total Quality Improvement (TQI) initiative as one of the first TQI facilitators and trainers and played a key role with implementing TQI principles within the Accounting Department and has the distinction of being the first Accounting Department employee to graduate from TQI University; and WHEREAS, Mrs. Brown was the project manager for the InFocus system implementation project, one of the county's largest technology undertakings, that replaced multiple stand-alone financial systems into an integrated system that provided many benefits to the county and schools organizations, and which was implemented seamlessly while providing continuity of business processes including financial reporting; and WHEREAS, Mrs. Brown directed the change management effort for the InFocus project for county and schools, a critical factor identified for project success, balancing the recommendations of vendors and best practices with the unique cultures and needs of the separate county and schools organizations; and WHEREAS, Mrs. Brown was selected by her colleagues as the Accounting Department's Employee of the Year in 1989 and 2003; and WHEREAS, Mrs. Brown became the Director of Accounting in 2010 and served in that capacity for almost ten years, dedicating herself to ensuring the fiscal integrity of the financial records of the county, bringing a high level of professionalism to the department and contributing to the 19-776 12/11/19 county receiving and maintaining a triple -AAA credit rating; and WHEREAS, as Director of Accounting, Mrs. Brown was responsible for maintaining policies and procedures with strong internal controls, ensuring county compliance with generally accepted accounting principles, Governmental Accounting Standards Board (GASB) and Financial Accounting Standards Board pronouncements, and state and federal requirements, including the implementation of more than 85 GASB standards and leading a major reporting model change that impacted both the county and schools organizations. WHEREAS, Mrs. Brown was responsible for oversight of the Comprehensive Annual Financial Report for Chesterfield County that received the Certificate of Achievement in Financial Reporting from the Government Finance Officers' Association (GFOA) for all the years it was under her direction; and WHEREAS, Mrs. Brown actively participated on numerous boards and committees during her tenure with the county, including having served as a trustee for the Chesterfield Supplemental Retirement Plan, as a member of the Information Technology Steering Committee and the InFocus Steering Committee, and as a member of the county's Performance Council and the Virginia Government Finance Officers' Association Communications, Legislative and Standard Settings Committee; and WHEREAS, Mrs. Brown was appointed by The National Association of Counties (NACO) to serve as a member of the Governmental Accounting Standards Advisory Council (GASAC), which is responsible for consulting with the Governmental Accounting Standards Board (GASB) on technical issues, project priorities and impacts of proposed changes to financial reporting by federal, state and local governments; and WHEREAS, Mrs. Brown maintained her Certified Professional Accountant (CPA) license throughout her tenure and earned the designation of Certified Public Finance Officer (CPFO) by demonstrating her knowledge and competency in the disciplines of government finance to the Government Finance Officers Association (GFOA); and WHEREAS, Mrs. Brown supported the implementation of very successful Procurement Card and ePayables programs that not only improved efficiency but also has generated more than $2.5 million in revenue since the inception of the programs; and WHEREAS, Mrs. Brown set a high standard of ethical behavior and leadership, with a strong commitment to customer service evidenced by scores from an annual customer satisfaction survey averaging 8.98 out of 10 from 2011 through 2019; and WHEREAS, not only is Mrs. Brown's dedication and commitment to quality known to her colleagues who have 19-777 12/11/19 J Ic 9 14 c. enjoyed working with her during the past 33 years, her caring nature is known and appreciated by them as well; and WHEREAS, Mrs. Brown will be sorely missed for her professional contributions, her dedicated service, her leadership, her technology skills, and her commitment to providing the highest possible level of service to those served by the Accounting Department. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Patsy J. Brown for her 33 years of distinguished service to Chesterfield County, and extends sincere best wishes for a long, healthy and happy retirement. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.2.c.2. MRS. DORIS J. KRON, HUMAN RESOURCES ANALYST, POLICE DEPARTMENT On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Mrs. Doris J. Kron will retire from the Chesterfield County Police Department on January 1, 2020 after providing nearly 20 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Mrs. Kron began her county career in the Human Resources Department as a Human Resources Specialist performing background investigations, and she was instrumental in establishing the Chesterfield County processes and practices in investigating new and existing employees; and WHEREAS, due to her knowledge and skill level, Mrs. Kron served in the dual role of Background Investigator and Drug and Alcohol Coordinator; and WHEREAS, Mrs. Kron transferred to the Police Department where she continued to seamlessly provide quality investigative services and building security access functions in the position of Human Resources Analyst; and WHEREAS, Mrs. Kron was recognized for her very successful efforts in taking on the additional workload required by the Federal Criminal Justice Information Services (CJIS) to conduct background checks on non -police employees, vendors and contractors who had a need to access sensitive criminal justice information, and she was commended for her professionalism and her willingness to accommodate applicant schedules and concerns as they went through the background process; and WHEREAS, Mrs. Kron's background investigative responsibilities were vital to the safety and well-being of children served by the county youth sports organizations; and 19-778 12/11/19 WHEREAS, Mrs. Kron consistently performed in an exemplary manner handling the background checks for a wide range of cases to include police officer recruits; candidates for firefighter and emergency medical service personnel; applicants for county coaches, foster parents, umpires, concealed weapon permits; and record checks for county required regulated occupational permits; and WHEREAS, Mrs. Kron served as the president of the Chesterfield Employee's Association for over 14 years, contributing her time and energy to an organization with the goal of providing activities that improve morale, increase dedication and provide opportunities for interaction and appreciation of Chesterfield County employees; and WHEREAS, under Mrs. Kron's guidance and leadership, the Chesterfield Employees Association created a scholarship for deserving children and grandchildren of county employees; and WHEREAS, Mrs. Kron has provided Chesterfield County with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Kron's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Doris J. Kron and extends on behalf of its members and the residents of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.2.c.3. LIEUTENANT JOHN T. HORANSKY, FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Lieutenant John T. Horansky retired from the Chesterfield Fire and Emergency Medical Department, Chesterfield County, on November 1, 2019; and WHEREAS, Lieutenant Horansky served as a member of the Forest View Volunteer Rescue Squad prior to his career with Chesterfield Fire & EMS beginning in 1977 and is a life member; and WHEREAS, Lieutenant Horansky began his career with Chesterfield County on September 7, 1999 as a member of Recruit School #28; and WHEREAS, Lieutenant Horansky and has faithfully served the citizens of Chesterfield County for more than 20 years in 19-779 12/11/19 P] K lk [A various assignments at Chester, Centralia, Dutch Gap, Ettrick, Bon Air, and Bensley Fire and EMS Stations; and WHEREAS, Lieutenant Horansky received a unit citation for the successful rescue of a horse who had fallen and become trapped in a swamp on May 20, 2004; and WHEREAS, Lieutenant Horansky received a unit citation for the successful rescue of a citizen from a structure fire on December 10, 2004; and WHEREAS, Lieutenant Horansky received a unit citation for the successful outcome of a citizen who had suffered a cardiac arrest on July 12, 2008; and WHEREAS, Lieutenant Horansky was recognized on June 10, 2009, with an Emergency Medical Services Lifesave award for his role in saving the life of a citizen suffering from cardiac arrest; and WHEREAS, Lieutenant Horansky received a unit citation for the successful outcome of a citizen who had experienced chest pains on October 3, 2012. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Lieutenant John T. Horansky, expresses the appreciation of all citizens for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.3. AMENDMENT TO THE 2019 HOLIDAY SCHEDULE On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board amended the 2019 holiday schedule to include December 23, 2019, the Monday prior to Christmas Eve. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.4. APPROPRIATIONS OF ADDITIONAL FUNDS 12.B.4.a. FOR THE WOOLRIDGE ROAD WIDENING PROJECT On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board appropriated $500,000 in General Road Improvement Funds (Cash Proffer Shed 6) to the Magnolia Green Community Development Authority Road Widening Project. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.4.b. FOR THE LUCKS LANE WIDENING PROJECTS 19-780 12/11/19 On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board appropriated $653,063 in road cash proffers to the Lucks Lane (Spirea Road to E. Evergreen Parkway) Widening Project ($234,571) and to the Lucks Lane (E. Evergreen Parkway to Route 288) Widening Project ($418,492). Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.5. APPROVAL OF THE USE OF A WASTEWATER PUMP STATION TO SERVE THE PROPOSED WATER TREATMENT PLANT AND SURROUNDING PARCELS LOCATED ALONG ASHTON PARK DRIVE On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board approved the use of a wastewater pump station to serve the proposed water treatment plant and surrounding parcels located along Ashton Park Drive. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.6. AUTHORIZE THE RECEIPT AND APPROPRIATION OF OUTPATIENT BASE FUNDING FROM THE DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL SERVICES On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board authorized the Chesterfield CSB to receive and appropriate $195,000 in the Mental Health budget additional funding from the Department of Behavioral Health & Developmental Services to support Step 3 of STEP VA which includes outpatient services for adults and children, including mental health and substance use services in Chesterfield County. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.7. APPROVAL OF TRANSPORTATION PRIORITY PROJECTS AND ENDORSEMENT OF CANDIDATE SMART SCALE PROJECTS On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board approved the Transportation Priority Projects list; authorized staff to submit the specified projects for Smart Scale funding and add to the Comprehensive Plan, reference to the state code pertaining to Urban Development Areas; and adopted the following resolution endorsing the Smart Scale candidate projects: WHEREAS, it is necessary that the local governing body endorse Smart Scale candidate projects. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the Commonwealth Transportation Board provide funding for the following Smart Scale candidate projects submitted in 2020: 19-781 12/11/19 P7 9 A (ale 288/360: Brad McNeer Parkway Safety and Access Management 288/360: Route 360 at Brad McNeer Parkway Continuous Green -T Powhite Parkway at Chippenham Parkway Northbound Capacity and Safety Improvements Powhite Parkway at Chippenham Parkway Southbound Capacity and Safety Improvements Route 60/Chippenham Parkway Access and Pedestrian Improvements Route 360/Courthouse Road Intersection Improvement Centralia Road/Old Wrexham Road Roundabout Alverser Drive/Old Buckingham Road Roundabout Mataoca Road/Woodpecker Road Roundabout Old Bermuda Hundred Road/Ramblewood Road Roundabout Route 1 Transit Accessibility Improvements Ashland -to -Petersburg Trail: Segment 1 Ashland -to -Petersburg Trail: Segment 2 Route 60 (Ruthers Road - Providence Road) Shared -Use Path Dundas Road (Route 1 - Wentworth Street) Bike and Pedestrian Improvements Ashland -to -Petersburg Trail: VSU Segment including Appomattox River Crossing Courthouse Road (Route 10 - Pocahontas State Park) Trail I-95/Route 10 Interchange Improvement, Phase II Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.8. RESOLUTION AUTHORIZING PARTICIPATION IN VIRGINIA RECREATIONAL TRAILS GRANT PROGRAM AND AUTHORIZATION FOR THE COUNTY ADMINISTRATOR TO EXECUTE GRANT AGREEMENT, APPROPRIATION AND ALLOCATION OF FUNDS On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board authorized participation in the Recreational Trails Grant Program (RTP) administered by the Virginia Department of Conservation & Recreation (DCR) as provided by the Federal Highway Administration of the U.S. Department of Transportation; authorized the County Administrator to execute the Grant Agreement; appropriated grant funds in the total amount of $264,041.76; allocated $125,000 in total matching project funds from Park's appropriated CIP; and adopted the following resolution: WHEREAS, under the provisions of RTP, federal funding assistance is requested to aid in financing the cost of the construction and/or rehabilitation of recreational trails and trail related facilities; and WHEREAS, Chesterfield County considers it in the best public interest to complete the Falling Creek Ironworks Park and James River Conservation Area recreational trail project described in the preliminary application and proposal description and environmental screening application; and 19-782 12/11/19 NOW, THEREFORE, BE IT RESOLVED that: 1. The County Administrator be authorized to make formal application to DCR for funding assistance; 2. Any fund assistance received be used for implementation and completion of Falling Creek Ironworks Park and James River Conservation Area recreational trail project within the specified timeframe; 3. Chesterfield County hereby certifies that project funding is committed and will be derived from the Parks and Recreation Capital Improvement Program [CIP]; 4. We acknowledge that we are responsible for supporting all non-cash commitments to this project should they not materialize; S. We are aware that the grant, if approved by the Federal Highway Administration, will be paid. on an 80-20 reimbursement basis. This means we may only request payment after eligible and allowable costs have already been paid and remitted to our vendors and evidence of such has been provided to DCR in the format required by the project agreement; 6. This resolution becomes part of a formal application to the Virginia Department of Conservation & Recreation; 7. We acknowledge that we are responsible for compliance with the National Environmental Policy Act, Endangered Species Act, Historic Preservation Act and all applicable state and federal laws provided appropriate opportunity for public comment on this application; 8. We acknowledge that appropriate opportunity for public comment has been provided on this application and evidence of such is a required component for approval. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.9. ACCEPT GRANT FROM THE VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY, AND AWARD CONSTRUCTION CONTRACT FOR THE FALLING CREEK RESERVOIR RESTORATION PROJECT On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board 1) accepted a grant of up to $4,000,000.00, as approved in the adoption of the FY2020 Capital Improvement Program, from the Virginia Department of Environmental Quality (DEQ) and authorized the County Administrator to execute any necessary documents; and 2) awarded the construction contract to Carolina Marine Structures, Inc. in the amount of $11,306,825.00, execute all necessary change orders up to the full amount budgeted and authorized the Director of Procurement to execute the necessary documents. 19-783 12/11/19 9 P] Fn r� c, Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.10. AWARD OF CONSTRUCTION CONTRACT FOR BLOOMFIELD ROAD WATERLINE IMPROVEMENTS PROJECT On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board authorized the Procurement Director to award a construction contract to Southern Construction Utilities, Inc., in the amount of $842,636 and execute all necessary change orders, up to the full amount budgeted, for the Bloomfield Road Waterline Improvements Project. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.11. LEASE OF STORAGE AND OPERATIONS SUPPORT FOR USE BY THE REGISTRAR'S OFFICE On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board authorized the County Administrator to execute a lease agreement for storage and operations support space with Baker -Properties Limited Partnership, for use by the Registrar's Office. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.12. APPROVAL OF WATER AND SEWER CONTRACT WITH REFUNDS 12.B.12.a. FOR MAGNOLIA MARKET AVENUE PHASE 2, CONTRACT NUMBER 15-0295 On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board approved a Water and Sewer Contract with Refunds for Magnolia Market Avenue Phase 2, Contract Number 15-0295 and authorized the County Administrator to execute any necessary documents. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.12.b. FOR MAGNOLIA GREEN 30 -INCH WATERLINE EXTENSION PHASE 2, CONTRACT NUMBER 19-0066 On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board approved a Water and Sewer Contract with Refunds for Magnolia Green 30" Waterline Extension Phase 2, Contract Number 19- 0066 and authorized the County Administrator to execute any necessary documents. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.13. TRANSFER AND APPROPRIATION OF FUNDS TO THE 19-784 12/11/19 ENTERPRISE LAND MANAGEMENT (ELM) PROJECT On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board authorized the transfer of $892,000 from existing identified technology projects, Technology Improvement Project (TIP) reserve and the completed IST Desktop Modernization Project, and to transfer and appropriate $846,900 from the Reserve for Capital Improvement Program (RFCIP) to the Enterprise Land Management project. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.14. AUTHORIZE THE RECEIPT AND APPROPRIATION OF GRANT FUNDS FROM THE DEPARTMENT OF HOMELAND SECURITY AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY FOR THE 2019 LOCAL EMERGENCY MANAGEMENT PERFORMANCE GRANT On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board authorized the receipt and appropriation of grant funds in the amount of $50,000 from the Department of Homeland Security and the Federal Emergency Management Agency for the 2019 Emergency Management Performance Grant to enhance emergency preparedness for Chesterfield County. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.15. ACCEPTANCE OF FY2020 18 -MONTH BYRNE/JAG GANG AND DRUG RELATED CRIME REDUCTION GRANT AWARDED BY THE DEPARTMENT OF CRIMINAL JUSTICE SERVICES On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board accepted and appropriated FY2020 18 -month Byrne/JAG Gang and Drug Related Crime Reduction Grant, in the amount of $124,733, from the Department of Criminal Justice Services for Chesterfield County Police Special Investigations Division surveillance upgrades. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.16. SET DATE FOR PUBLIC HEARING ON CODE AMENDMENT RELATIVE TO UPPER SWIFT CREEK TREE PRESERVATION On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board set the date of January 22, 2020, as a public hearing for the Board to consider amending Chapter 19.1 of the County Code relating to Upper Swift Creek Tree Preservation. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.17. STATE ROAD ACCEPTANCE 19-785 12/11/19 P I 9 On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Bellshire Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334 Street Name and/or Route Number • Bella Way, State Route Number 8119 From: Bellshire Ridge, (Route 8118) To: The cul-de-sac, a distance of: 0.03 miles. Recordation Reference: Plat Book 240, Page 32 Right of Way width (feet) = 47 • Bella Way, State Route Number 8119 From: Bellshire Ridge, (Route 8118) To: Vogel Court, (Route 8120), a distance of: 0.11 miles. Recordation Reference: Plat Book 240, Page 32 Right of Way width (feet) = 47 • Bellshire Ridge, State Route Number 8118 From: Courthouse Road, (Route 653) To: Bella Way, (Route 8119), a distance of: 0.19 miles. Recordation Reference: Plat Book 240, Page 32 Right of Way width (feet) = 47 • Bella Way, State Route Number 8119 From: Vogel Court, (Route 8120) To: The cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Plat Book 240, Page 32 Right of Way width (feet) = 47 19-786 12/11/19 • Vogel Court, State Route Number 8120 From: Bella Way, (Route 8119) To: The cul-de-sac, a distance of: 0.10 miles. Recordation Reference: Plat Book 240, Page 32 Right of Way width (feet) = 47 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Wynwood at Foxcreek Section 9 Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705, Street Name and/or Route Number • Rohan Court, State Route Number 8122 From: Rohan Way, (Route 8006) To: The cul-de-sac, a distance of: 0.10 miles. Recordation Reference: Plat Book 241, Page 70 Right of Way width (feet) = 53 33.2-334 • Rohan Way, State Route Number 8006 From: 0.02 miles north of Gossamer Drive, (Route 8009) To: Rohan Place, (Route 8121), a distance of: 0.03 miles. Recordation Reference: Plat Book 241, Page 70 Right of Way width (feet) = 53 • Rohan Place, State Route Number 8121 From: Rohan Way, (Route 8006) To: The end of maintenance, a distance of: 0.02 miles. Recordation Reference: Plat Book 241, Page 70 Right of Way width (feet) = 53 Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.B.18. APPROVAL OF AMENDMENT TO THE EMPLOYMENT AGREEMENT FOR THE COUNTY ADMINISTRATOR 19-787 12/11/19 P7 lk 9 c, IM On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board approved the Second Amendment to Employment Agreement of the county administrator. (It is noted a copy of the agreement is filed with the papers of this Board.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C. REQUEST TO APPROVE A PERFORMANCE AGREEMENT WITH CARVANA, LLC Mr. Garrett Hart asked the Board to approve a Performance Agreement with Carvana, LLC. On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board approved a Performance Agreement with Carvana, LLC. (It is noted a copy of the agreement is filed with the papers of this Board.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.D. APPROPRIATE AND TRANSFER FUNDS FROM THE COUNTY'S BUSINESS AND PROFESSIONAL LICENSE (BPOL) RESERVE TO THE CHESTERFIELD COUNTY ECONOMIC DEVELOPMENT AUTHORITY TO PROMOTE ECONOMIC DEVELOPMENT WITHIN THE COUNTY Mr. Matt Harris stated this request is aligned with the Board's goal of promoting economic development in the county by purchasing more industrial and commercial property. On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board appropriated and transferred $3.0 million from the County's BPOL reserve to the EDA for the purpose of purchasing commercial and industrial land parcels. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.E. REPEAL OF ELECTRONIC MESSAGE CENTER (EMC) SIGN POLICY Mr. Ray Cash stated staff recommends repeal of the Electronic Message Center Sign Policy because many of its provisions have been addressed through the sign ordinance. Mr. Holland expressed his appreciation to staff for updating outdated policies. On motion of Mr. Winslow, seconded by Mr. Holland, the Board voted to repeal the Electronic Message Center Sign Policy (20PJ0111) . Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 19-788 12/11/19 13. DEFERRED ITEMS There were no Deferred Items at this time. 14. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 16 20SN0506 In Midlothian Magisterial District, Raj Prasad and Barney McLaughlin (project commonly known as Pocoshock Villas) request amendment of zoning approval (Case 03SN0162) relative to cash proffers, age restriction, building height, architectural treatment and landscaping and amendment of zoning district map in a Residential Multifamily (R -MF) District on 6.6 acres fronting 630 feet on the east line of Pocoshock Boulevard, 300 feet north of Lady Blair Lane.. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Mixed -Use Corridor and Residential (2.5 to 4.0 units per acre) uses. Tax IDs 763-696-0247 and 0722, and 763-696- 0722-00001 through 00044. Mr. Gillies presented a summary of Case 20SN0506 and stated the Planning Commission and staff recommended approval, subject to the condition, and acceptance of the proffered conditions. Mr. Kerry Hutcherson, representing the applicant, accepted the condition. Ms. Haley called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Holland, the Board approved Case 20SN0506, subject to the following condition: Master Plan. The Textual Statement dated October 3, 2019 shall be considered the Master Plan. (P) And, further, the Board accepted the following proffered conditions: The Applicant in this case, pursuant to Section 15.2- 2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for itself and its successors or assigns, proffer that the property under consideration in this case number 20SN0506 ("the Property") will be used according to the following proffers if, and only if, the request submitted herewith 19-789 12/11/19 W Wn 9 L A is granted with only those conditions agreed to by the Applicant. In the event this request is denied or approved with conditions not agreed to by the owners and Applicant, the proffer shall immediately be null and void and of no further force or effect. With the approval of Case 20SN0506, Proffered Conditions #2, #9 and #24, subsection 15 of case number 03SN0162 are hereby deleted. 1. Amendments to case number 03SN0162 A. Architectural/Design Elements. Proffered Condition #12 of case number 03SN0162 is hereby modified to read as follows: "Development of the Property (both with respect to modifications to existing units and construction of new units) shall be in substantial conformance with the architectural appearance shown on the elevation attached hereto as EXHIBIT A, and materials shall be a variety of stone or brick veneer, composition, hardiplank, or vinyl siding, and 30 -year asphalt roof shingles. Dutch lap siding is prohibited, and where vinyl siding is used it shall have a minimum thickness of 0.044 inches. Development of the Property shall generally conform to the Master Plan (as included in case number 03SN0162) with respect to the general location of the clubhouse building, open spaces, the orientation of buildings such that the number of garage doors opening to any individual street are minimized, and the clustering of buildings. The location of roads, access, driveways and parking areas need not be exactly as shown on the Master Plan; however, the concepts of the Master Plan shall be generally adhered to such as the orientation of dwelling units to one another, to open spaces, and to rights- of-way." (P and BI) B. Street Trees. Proffered Condition #17 of case number 03SN0162 is hereby modified to read as follows: "Street trees in accordance with the requirements of the Zoning Ordinance shall be installed along each side of the interior roads and common driveways to include entrance roads from public roads into the development, except where conflicts with utilities and driveways exist. If existing trees are maintained, 19-790 12/11/19 they may be counted toward this requirement. (P) C. Dwelling unit height. Proffered Condition 422 of case number 03SNO162 is hereby modified to read as follows: "No dwelling unit shall exceed a height of one and one-half stories." (P and BI) The following additional conditions are hereby proffered: 2. Driveways and Front Walks. Driveways shall be constructed of asphalt. Front walks leading to dwelling units shall be a minimum of four (4) feet in width and constructed of brushed or stamped concrete. (P) 3. Screening of Heating, Ventilation and Air Conditioning (HVAC) Units and Whole House Generators. HVAC Units and Whole House Generators shall either be screened by landscaping or located so that they are not visible from public streets. (P) 4. Minimum Dwelling Unit Size. The minimum dwelling unit size for any unit constructed after August 23, 2019 shall be 1,100 gross floor area. (P and BI) 5. Foundation Materials. Unit foundations visible from the public street shall be brick or stone veneer and shall extend a minimum of twenty-four (24) inches above final grade, but in no event shall brick or stone be required to extend above the bottom trim of the first floor windows. (P and BI) 6. Unit Entryways. Each dwelling unit shall include a covered entryway, such as a front porch or stoop. Porch or stoop floors shall be constructed of concrete. (P and BI) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 7n.quns99 In Bermuda Magisterial District, William C. Knott, Jr. requests conditional use to permit a two-family dwelling and amendment of zoning district map in a Residential (R-12) District on 0.6 acre known as 3907 Currier Ct. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II (2.0 - 4.0 units per acre). Tax ID 791-639-9996. 19-791 12/11/19 P] 9 14 c, Mr. Gillies presented a summary of Case 20SN0522 and stated the Planning Commission and staff recommended approval, subject to the conditions. Mr. William Knot accepted the conditions. Ms. Haley called for public comment. There being no one to address the issue, the public hearing was closed. Ms. Jaeckle made a motion, seconded by Mr. Winslow, for the Board to approve Case 20SN0522, subject to the conditions. Mr. Winslow asked Planning staff to take a look at these types of requests and make them a part of the zoning ordinance rewrite. Mr. Holland concurred and applauded staff for making processes easier and less costly for citizens. Ms. Haley called for a vote on the motion of Ms. Jaeckle, seconded by Mr. Winslow, for the Board to approve Case 20SN0522 subject to the following conditions: 1. Occupancy of the second dwelling unit shall be limited to: the occupants of the principal dwelling unit, individuals related to them by blood, marriage, adoption or guardianship, foster children, guests and any domestic servants. (P) 2. For the purpose of providing record notice, within thirty (30) days of approval of this request, a deed restriction shall be recorded setting forth the limitation in Condition 1. The deed book and page number of such restriction and a copy of the restriction as recorded shall be submitted to the Planning Department. (P) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. Mr. Gillies stated Planning staff is looking into accessory dwelling units and how they can be applied to a new zoning ordinance. F.T.t-Ur.IE&z In Bermuda Magisterial District, the Chesterfield County Department of Utilities requests conditional use to permit a utility use requiring a structure (raw water pump station), plus conditional use planned development to permit exceptions to paving requirements and amendment of zoning district map on 31.1 acres zoned Agricultural (A). The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 - 4.0 dwellings per acre) . Tax IDs 821-641-4129, 6461 and 821-642-2918. 19-792 12/11/19 Mr. Gillies presented a summary of Case 20SN0539 and stated the Planning Commission and staff recommended approval, subject to the conditions. Mr. George Hayes, Director of Utilities, was present representing the applicant. Ms. Haley called for public comment. Mr. Steven Atkinson expressed his support for the project and commended the Board. Ms. Haley closed the public hearing. On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board approved Case 20SN0539, subject to the following conditions: 1. Building Location: The proposed pump station shall be located on the site as generally depicted in Exhibit A and dated 10/7/2019. (P) 2. Building Design: Any pump station constructed on the property shall be generally consistent with the design depicted in Exhibit B and dated 8/23/2019. (P) 3. Screening of Mechanical Equipment: Mechanical equipment shall be screened from public rights of way and adjacent properties with a solid masonry wall having a residential appearance and design. (P) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. Ms. Jaeckle expressed her appreciation to Mr. Hayes, Dr. Casey and staff for finding this water source. Mr. Hayes expressed his appreciation to the Board for their support and leadership. incuncai In Bermuda Magisterial District, the Chesterfield County Board of Supervisors requests rezoning from Agricultural (A) to Heavy Industrial (I-3) and amendment of zoning district map on 10.5 acres fronting the east and west lines of Discovery Dr., 270 feet north of Bermuda Hundred Rd. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Industrial use. Tax ID 833 -650 -part of 3653. Mr. Gillies presented a summary of Case 20SN0541 and stated the Planning Commission and staff recommended approval. Ms. Haley called for public comment. 19-793 12/11/19 9 P] (Swo, There being no one to address the issue, the public hearing was closed. On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board approved Case 20SN0541. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 19SN0524 In Bermuda Magisterial District, Karen S. Nuchols requests conditional use and conditional use planned development to permit a computer -controlled, variable -message, electronic sign (EMC) plus exceptions to ordinance requirements and amendment of zoning district map in a Community Business (C- 3) District on 0.6 acre known as 1220 West Hundred Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Mixed use. Tax ID 807-653-9117. Ms. Jane Peterson, Planning and Special Projects Manager, presented a summary of Case 19SN0524 and stated the Planning Commission recommended approval subject to conditions, but staff recommended denial. In response to Mr. Winslow's question, Ms. Peterson stated the sign was erected over a year ago in compliance with the ordinance and it would be more cost -permitting to the applicant to allow limited text messages versus integrating and purchasing a new sign. Ms. Karen Nuchols, accompanied by Robert Jones, accepted the conditions. In response to Mr. Winslow's question, Ms. Nuchols stated it was more expensive to come into compliance with the monument - style sign. Mr. Jones stated this case was originally filed due to the proximity of the sign in relation to an EMC on a neighboring property. He further stated the size of the sign was originally in compliance. He noted the square footage of the sign is two inches, which is the border of the sign, over the requirement. Ms. Haley called for public comment. There being no one to address the issue, the public hearing was closed. Ms. Jaeckle stated her Planning Commissioner worked with the applicant to come up with the best result without overbearing costs. On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board approved Case 19SN0524, subject to the following conditions: 19-794 12/11/19 1. The sign shall be permitted to have a maximum area of 60 square feet and shall be located as generally shown on Exhibits A and B. (P) 2. The EMC shall comply with the Zoning Ordinance relative to copy and brightness except that only two (2) lines of copy shall be permitted and such copy shall be lines of text only. (P) 3. This Conditional Use and Conditional Use Planned Development shall be limited to A Tri -Cities Connection, Inc. and Ms. Karen S. Nuchols. (P) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 19SN0621 In Bermuda Magisterial District, the Chesterfield County Planning Commission (project commonly known as River's Bend golf course) requests amendment of zoning approval (Case 95SN0109) to permit the parking and storage of recreational equipment and amendment of zoning district map in a Residential (R-15) District on 2.8 acres known as 11949 Hogans Alley. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2 to 4 dwellings per acre). Tax ID 817-660-8149. Ms. Darla Orr, Planning and Special Projects Manager, presented a summary of Case 19SN0621 and stated the Planning Commission and staff recommended approval, subject to conditions. Ms. Haley called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board approved Case 19SN0621, subject to the following conditions: 1. In addition to the uses permitted in the OS -4 Tract by Case 95SN0109, the following uses shall be permitted: A. Recreational equipment parking and storage exclusively for residents of properties included in the Rivers Bend Community Home Owners' Association (HOA). No vehicle repair or maintenance shall be permitted. B. Incidental shrink-wrapping of on-site recreational equipment for seasonal winterization. Shrink-wrapping shall be accomplished with white or other neutral colored material. (P) 19-795 12/11/19 P] PC A ce A 2. The recreational equipment storage yard shall be located as generally shown on Exhibit A, Attachment 2. A wind screen shall be installed on the western side of the security fence to assist in mitigating views of stored equipment. (P) 3. All stored recreational equipment shall be operational and shall maintain proper licensure. No inoperable or junk vehicle storage shall be permitted. (P) 4. Hours that the storage area shall be open for use shall be limited to between 7:00 a.m. to 9:30 p.m. (P) 5. This use shall be limited to a period of three (3) years from the date of approval. (P) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 10.qNnA11 In Midlothian Magisterial District, Janet L. Willis requests conditional use to permit a farm (keeping of two Vietnamese potbellied pigs) and amendment of zoning district map in a Residential (R-7) District on 0.4 acre known as 2609 Blenheim Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Residential use (4 dwelling units per acre or less). Tax ID 768-696-7651. Mr. Tyler Walter, Senior Planner, presented a summary of Case 19SNO611 and stated the Planning Commission recommended approval subject to conditions, but staff recommended denial. Applicant Ms. Janet Willis stated her real estate assessments have increased over the last few years despite keeping the pigs on her property. She further stated it would be cruel to remove the pigs from their forever home. Ms. Willis accepted the conditions. In response to Mr. Holland's question, Ms. Willis stated due to their weight the pigs do not leave the residence unless they have to go to a veterinarian. Ms. Haley called for public comment. Dr. Lauranett Lee stated she chose the Marlboro community because of the location, quality of the homes and neighborly community feeling. She stated she empathizes with Ms. Willis, however, she has seen the pigs in the front yard. She further stated it is disconcerting to have the number of animals so close. She also noted odors from the property. She asked the Board to maintain the quality of the neighborhood. Ms. Holly Torres stated she is on the board of directors for the Pig Placement Network and she owns The Swine Knot which 19-796 12/11/19 is a pig boarding facility. She provided facts about pigs as pets. She asked the Board to approve the zoning request. Ms. Claudia Havekost, Ms. Willis' next door neighbor, stated her support for Ms. Willis being allowed to keep her pigs. Ms. Rachael Loving stated she operates Loving Acres pet sanctuary. She discussed the definition of livestock versus pets. She stated a decline in property values is unsubstantiated. She addressed odor concerns. She stated she hopes potbellied pigs will be categorized as pets and gave her support for Ms. Willis' zoning request. Ms. Margaret Jackson asked the Board to look at the overall picture including all of the animals on Ms. Willis' property. She expressed concerns relative to more neighbors bringing more livestock and declining property values should Ms. Willis' zoning request be approved. Ms. Cassidy Toombs, a business owner in Chester, stated she also owns a pig. She stated none of her customers have any concerns with her pig. She stated her pig is the best dog she has ever had. Mr. Steve Meadows discussed the perceptions of traditional subdivisions and urban farming systems which he stated are coming back. Mr. Mike Hamilton, a Colonial Heights resident, stated he does not see a problem as long as Ms. Willis keeps the property clean. Ms. Haley closed the public hearing. Ms. Haley expressed her appreciation to Planning Commissioner Jones for working on this case and talking to the applicant and citizens in the community. She noted Ms. Willis has agreed to conditions to ensure the pigs are enclosed in the back yard. On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved Case 19NS0611, subject to the following conditions: 1. Non -Transferable Ownership. This conditional use approval shall be granted to and for Lauren A. Anderson and Janet L. Willis, exclusively, and shall not be transferable nor run with the land. (P) 2. Time Limitation. The Conditional Use shall be granted for a period of three (3) years from the date of approval and may be renewed upon satisfactory reapplication and demonstration that the keeping of two (2) pigs has not proved a detriment to the adjacent property or the area in general. (P) 3. Location. All pigs shall be kept within the existing dwelling. Whenever the animals are allowed 19-797 12/11/19 PI PC R A outside the dwelling, they shall be on a leash or within the fenced area under appropriate supervision. (P) 4. Sanitation and Maintenance. The fenced area where the pigs are kept shall be cleaned daily, and waste disposed of in a proper manner. (P) S. Replacement of Animals. Shall any one (1) of the pigs be given, sold or pass away, it shall not be replaced. (P) 6. Health. The applicants shall provide a history of each pig such as the age, sex, color, and size as well as a photo to the Planning Department within thirty (30) days of approval of the Conditional Use. (P) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 19SN0627 In Midlothian Magisterial District, Elizabeth and Ronald Townsend request condition use planned development to permit accessory structures within a buffer and amendment of zoning district map in a Residential (R-40) District on 2.2 acres known as 12931 River Hills Dr. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Low Density Residential (maximum of 1.0 dwelling per acre). Tax ID 732- 720-9257. Mr. Harold Ellis presented a summary of Case 19SN0627 and stated the Planning Commission recommended approval subject to the conditions, but staff recommended denial. Mr. Ronald Townsend accepted the conditions. Ms. Haley called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Holland, the Board approved Case 19SN0627, subject to the following conditions: 1. Use and Location. The existing sheds, as depicted on Exhibit A, shall be permitted to be maintained within the 50 -foot buffer and the 5 -foot buffer setback. No additional structures or improvements shall be permitted within the buffer or setbacks. (P) 2. Fence. The existing privacy fence shall be maintained in a location generally adjacent to the rear property boundary to reduce the visibility of the storage sheds from Robious Road. (P) 19-798 12/11/19 Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 1QgwnA9A In Bermuda Magisterial District, Dean E. Hawkins, L.A. requests rezoning from Agricultural (A) to General Industrial (I-2) plus conditional use planned development to permit setback reductions for parking and buildings and amendment of zoning district map on 14.8 acres located at the northeast corner of Allied Road and Bermuda Hundred Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Industrial use. Tax ID 833-650-7922. Mr. Tyler Walter presented a summary of case 19SN0628 and stated both the Planning Commission and staff recommended approval of Request I (Rezoning), subject to the proffered conditions, but denial of Request II (Setbacks). Mr. Dean Hawkins, the applicant, provided a history of the project and discussed the constraints which reduce the amount of developable property. Ms. Haley called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board deferred Case 19SN0628 to the second meeting in January, 2020. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 15. PUBLIC HEARINGS On motion of Mr. Elswick, seconded by Mr. Winslow, the Board suspended its rules to consider items after 11 p.m. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 15.A. TO CONSIDER CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY FOR THE UNDERGROUND PROJECT AT CURTIS ELEMENTARY SCHOOL Mr. John Harmon stated this date and time has been advertised for a public hearing for the Board to consider conveyance of an easement to Virginia Electric and Power Company for the Underground Project at Curtis Elementary School. Ms. Haley called for public comment. 19-799 12/11/19 P] PJ P] A L There being no one to address the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized the Chairman of the Board and the County Administrator to execute an agreement with Virginia Electric and Power Company for a fifteen -foot underground easement for the Dominion Virginia Power undergrounding project at Curtis Elementary School, 3600 West Hundred Road. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 15.B. TO CONSIDER THE CONVEYANCE OF SURPLUS COUNTY PROPERTY AT 3901 DUPUY ROAD TO THE MAGGIE WALKER COMMUNITY LAND TRUST Mr. John Harmon stated this date and time has been advertised for a public hearing for the Board to consider approving conveyance of county property at 3901 Dupuy Road to the Maggie Walker Community Land Trust. He stated the Board declared this property known as the Ettrick Elementary School Annex surplus on November 13, 2019. He further stated there have been five community meetings regarding this project and there will be zoning public hearings before the Planning Commission and the Board prior to development of the property. Ms. Haley called for public comment. Ms. Laura Lafayette, Chair of the Maggie Walker Community Land Trust, thanked Mr. Elswick and Ms. Jaeckle for their service. She stated the Maggie Walker Community Land Trust is honored to serve as the land bank for the county. She further stated the Trust is excited for the opportunity to create homes from this property. Ms. Tina McRae, one of the Concerned Citizens of Ettrick, acknowledged that there were several meetings regarding the annex and stated they look forward to more opportunities for more home ownership in the community. Ms. Haley closed the public hearing. Mr. Elswick thanked his constituents for staying for the public hearing. On motion of Mr. Elswick, seconded by Mr. Winslow, the Board approved the conveyance of county property at 3901 Dupuy Road to the Maggie Walker Community Land Trust and authorized the County Administrator to execute the contract and deed. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 15.C. TO CONSIDER AMENDMENTS TO COUNTY CODE SECTION 13-41 REGARDING UNLAWFUL PARKING AND PROVIDING FOR A 19-800 12/11/19 PENALTY Mr. Jeff Mincks stated this date and time has been advertised for a public hearing for the Board to consider amendments to County Code Section 13-41 regarding unlawful parking and providing for a penalty. He enumerated the four changes to the ordinance which include increasing the penalty for parking in a fire lane or too close to a fire hydrant; increasing the penalty for unauthorized parking in spaces reserved for those with disabilities; providing fora penalty for parking in a striped access aisle adjacent to a disabled parking area; and allowing uniformed police service aides to write notices of violation. Ms. Haley called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Mr. Winslow, the Board adopted the followina ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE- ENACTING SECTION 13-41, RELATING TO UNLAWFUL PARKING AND PROVIDING FOR A PENALTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-41, of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 13-41. - Unlawful parking generally. (a) No person shall park a vehicle on county -owned or other public property in violation of any of the provisions of this subsection. Any person who receives written notice from a police officer, uniformed law-enforcement department employee, or sheriff's deputy that he has committed any of the offenses listed in this subsection may waive his right to appear and be formally tried for the offense. The waiver shall be effective when the person (i) voluntarily pays $25.00 to the county treasurer's office within five days after receipt of the notice, except that a violation of Section 13-41(a)(4) or Section 13-41(a)(16) shall require a payment of $75.00 or (ii) voluntarily places $25.00 in the reply mail envelope on which the notice of violation is printed and mails it to the county treasurer's office so that it is postmarked within five days after receipt of the notice, except that a violation of Section 13- 41(a)(4) or Section 13-41(a)(16) shall require a payment of $75.00. Such person shall not thereafter be required to appear before the general district court for trial upon the offense set forth in the notice. Such offenses shall include parking a vehicle: 19-801 12/11/19 PJ 6wn P] A . . (4) Within 15 feet of a fire hydrant or in any way that obstructs a fire hydrant. 0 0 0 (16) Within any established fire lane. (b) No person shall park a vehicle on private property, including private parking lots open to the public and designated to accommodate more than 50 vehicles, in violation of the provisions of this subsection (b). Any person who receives a written notice from a police officer or uniformed law-enforcement department employee that he has committed any of the offenses listed in this subsection (b) may waive his right to appear and be formally tried for the offense. The waiver shall be effective when the person (i) voluntarily pays $25.00 to the county treasurer's office within five days after receipt of the notice, except that a violation of Section 13-41(b)(4) or Section 13-41(b)(13) shall require a payment of $75.00 or (ii) voluntarily places $25.00 in the reply mail envelope on which the notice of violation is printed and mails it to the county treasurer's office so that it is postmarked within five days after receipt of the notice, except that a violation of Section 13-41(b)(4) or Section 13-41(b)(13) shall require a payment of $75.00. Such person shall not thereafter be required to appear before the general district court for trial upon the offense set forth in the notice. Such offenses shall include parking a vehicle: (c) A (4) Within 15 feet of a fire hydrant or in any way obstructing such fire hydrant. 0 0 0 (13) Within any established fire lane. •zz•1 It shall be unlawful for a vehicle in violation of subsection (c). Any person from a police officer or department employee that he set forth in this subsection appear and be formally tried shall be effective whe $500.00 to the county days after receipt of places $500.00 in the notice of violation i iy person to park a motor the provisions of this ho receives written notice uniformed law-enforcement has committed the offense (c) may waive his right to for the offense. The waiver (i) voluntarily pays office within five or (ii) voluntarily envelope on which the and mails it to the n the person treasurer's the notice reply mail s printed 19-802 12/11/19 county treasurer's office so that it is postmarked within five days after receipt of the notice. Such person shall not thereafter be required to appear before the general district court for trial upon the offense set forth in such notice. Such offense shall include parking a vehicle: Not displaying disabled parking license plates, an organizational removable windshield placard, a permanent removable windshield placard, or a temporary removable windshield placard issued under Virginia Code § 46.2-1241, as amended, or DV disabled parking license plates issued under subsection B of Virginia Code § 46.2-739, as amended, in a parking space reserved for persons with disabilities that limit or impair their ability to walk or for a person who is not limited or impaired in his ability to walk to park a vehicle in a parking space so designated except when transporting a person with such a disability in the vehicle. No vehicle shall be parked in any striped access aisle adjacent to a parking space reserved for persons with disabilities. (2) That this ordinance shall become effective immediately upon adoption. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 15.D. TO CONSIDER THE PERSONAL PROPERTY TAX EXEMPTION REQUEST OF COSIG, INCORPORATED Mr. Jeff Mincks stated this date and time has been advertised for a public hearing for the Board to consider the personal property tax exemption request of COSIG, Incorporated. He further stated COSIG is a nonprofit organization which houses, trains, feeds, and assists homeless veterans. He stated in 2019 COSIG owned personal property assessed at $64,594 which equates to a tax of approximately $948. Ms. Haley called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following ordinance: AN ORDINANCE TO DESIGNATE PERSONAL PROPERTY OWNED BY COSIG, INCORPORATED TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by a non-profit organization that uses such property for 19-803 12/11/19 P1 lk P] A CEJ religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from COSIG, Incorporated to consider granting it a tax exemption for items of personal property owned by it in Chesterfield County; and WHEREAS, in accordance with Va. Code, §58.1-3651 the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that COSIG, Incorporated meets the requirement for the personal property tax exemption that it has requested by reason of its being a non-profit organization which uses the personal property for which it is requesting the exemption for benevolent purposes; and NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. COSIG, Incorporated is hereby designated a benevolent organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. The Personal Property is used by COSIG, Incorporated exclusively for benevolent purposes on a non- profit basis as set forth in Section 1 of this ordinance and is hereby determined to be exempt from local taxation. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1. 3. This real property tax exemption shall be effective as of January 1, 2020. 4. This ordinance shall not be set out in the County Code but shall be kept on file in the offices of the commissioner of revenue. 5. This ordinance shall be in effect immediately upon its adoption. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 15.E. TO CONSIDER THE PERSONAL PROPERTY TAX EXEMPTION REQUEST OF OLD DOMINION HISTORICAL FIRE SOCIETY Mr. Jeff Mincks stated this date and time has been advertised for a public hearing for the Board to consider the personal property tax exemption request of Old Dominion Historical Fire Society. He stated in 2019 Old Dominion Historical Fire Society owned personal property assessed at $600 which equates to a tax of approximately $21. 19-804 12/11/19 Ms. Haley called for public comment. There being no one to address the issue, the public hearing was closed. Mr. Holland asked staff to look at a better way to process de minimis amounts as an administrative function. On motion of Mr. Elswick, seconded by Mr. Holland, the Board adopted the following ordinance: AN ORDINANCE TO DESIGNATE PERSONAL PROPERTY OWNED BY OLD DOMINION HISTORICAL FIRE SOCIETY TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by a non-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from Old Dominion Historical Fire Society to consider granting it a tax exemption for items of personal property owned by it in Chesterfield County; and WHEREAS, in accordance with Va. Code, §58.1-3651 the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that Old Dominion Historical Fire Society meets the requirement for the personal property tax exemption that it has requested by reason of its being a non-profit organization which uses the personal property for which it is requesting the exemption for benevolent purposes; and NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. Old Dominion Historical Fire Society is hereby designated a benevolent organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. The Personal Property is used by Old Dominion Historical Fire Society exclusively for benevolent purposes on a non-profit basis as set forth in Section 1 of this ordinance and is hereby determined to be exempt from local taxation. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1. 3. This real property tax exemption shall be effective as of January 1, 2020. 19-805 12/11/19 lk E P] L A72 CEJ 4. This ordinance shall not be set out in the County Code but shall be kept on file in the offices of the commissioner of revenue. 5. This ordinance shall be in effect immediately upon its adoption. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 15.F. TO CONSIDER THE MIDLOTHIAN COMMUNITY SPECIAL AREA PLAN Ms. Joanne Wieworka, Senior Planner, provided a history of the Midlothian Community Special Area Plan. She stated community input was an essential part of the Plan. She noted citizen concerns which included density of multi -family homes; traffic and transportation; and potential impacts on schools. She stated many of these concerns were addressed in the revised draft to include more specific density limits, new implementation items relating to transportation and schools as well as a recommendation to form an Implementation Committee after the adoption of the Plan. She further stated the Plan is a vision document looking to balance new development with the preservation of the village feel of Midlothian. She reviewed the major guiding principles of the Plan. She stated the Plan recommends a variety of housing types and focuses on encouraging a variety of retail uses. She discussed the Land Use Plan Map which will provide guidance for the community, staff, developers, and elected and appointed officials when there are new development proposals in the area. She stated there will be a focus on redevelopment of existing aging suburban style shopping centers such as Sycamore Square. She further stated the design standards contemplated by the Plan include landscaping, architecture elements and styles, and community spaces and green areas. She gave a case example using Sycamore Square. She reviewed the Village Transportation Network. She then discussed implementation of the Plan noting there are fourteen projects to implement the Plan after adoption. She then highlighted five of the fourteen major projects identified in the Plan which are establishment of the Implementation Committee; identification of strategies and recommendations that will help anticipate and account for impacts on schools from residential development; completion of a corridor study for Midlothian Turnpike; completion of a stormwater drainage study; and codification of design standards ordinances. In response to Mr. Winslow's question, Ms. Wieworka discussed the most significant changes between the first and second plans. She stated staff looked at mixed-use categories and densities. She further stated densities were lowered, capped and defined which resulted in a base of eight units per acre with a cap at twenty units per acre. She stated additional Land Use Plan notes were added relative to transitions from medium- and high-density areas to existing single-family residential areas. Lastly, she reviewed the addition of the 19-806 12/11/19 Implementation Committee which should include a broad range of community members, business groups and associations. Ms. Haley stated there was a greater emphasis placed on ensuring the history of area is commemorated and exemplified, citing construction of the new library as an example. Ms. Haley called for public comment. Mr. Anthony Townsend, a member of the Coalition Board, expressed his opposition to the Plan noting that builders will not be controlled or stopped. He also noted concerns about the capacity of the public water supply. Mr. Curtis Stebal of the Midlothian District asked the Board to approve the Plan and begin to implement the recommended transit service improvements. Mr. Joseph Boshaw expressed concerns relative to the Note 24 area on the Land Use Plan Map which is just to the north of his property. He asked the Board look at that area again before voting on the Plan. Mr. Bob Roe, co-founder of the Citizens for Midlothian group, expressed concerns relative to the Plan changing the character of existing buildings. He discussed language in the Comprehensive Plan relative to infrastructure and the timing of new development. He asked the Board to defer or deny the Plan. Mr. Steve Meadows stated the Implementation Committee is where citizens will be able to discuss their concerns, and he asked the Board to approve the Plan and let the committee do the work. Mr. Mike Uzel asked the county to apply for and obtain from VDOT a change in the function classification for Midlothian Turnpike from a principal arterial road to a collector road since the Plan would fundamentally change the ability of Midlothian Turnpike to move traffic through the area. Mr. Reuben Waller recommended approval of the Plan noting the implementation part of the Plan is the key to its success. Ms. Elaine Beard expressed concerns relative to the community being encumbered by apartments. She stated the Plan does not consider senior citizens. She expressed concerns about the water supply. She asked the Board to consider the needs of older citizens. She stated she is against the Plan. Mr. Phil Lohr commented on Board members, participation and voting on zoning related matters including the Midlothian Area Special Plan. Mr. John Fisher expressed his concerns for pedestrian safety, especially on Woolridge Road between Walton Park Road and Coalfield Road. He provided statistics on traffic accidents. 19-807 12/11/19 P7 P] lk A CEJ L Ms. Barbara Roe, co-founder of Citizens for Midlothian, expressed her concerns that county officials have tried to deter public input. She questioned whether public officials should disclose their role in developing the Plan and whether there was a personal benefit derived from their vote on the Plan. She discussed an artist's rendering of the park which she stated misrepresents how the property will actually be developed. She expressed her concerns relative to burying the history of the Midlothian area. Ms. Audrey Ross asked the Board to ensure the composition of the Implementation Team is given careful consideration for the representation of the village. Mr. Dave Anderson of the Midlothian District stated this Plan makes it more difficult, not easier, for developers. He stated the Plan is way overdue and it is worthy of approval. Ms. Haley closed the public hearing. Ms. Haley stated when she joined the Board four years ago one of her first actions was to move forward with an upgrade to the Midlothian Community Special Area Plan. She further stated beginning in 2016 during the initial stages of the Plan Ms. Wieworka and her staff attended many community meetings. She stated one of the difficulties was helping citizens understand that without a plan, development will stop. She further stated citizens have property rights, and the Plan sets higher standards than what currently exist. She noted the Plan will call for strategies to be put in place to address transportation and potential growth in schools. She stated VDOT has been involved with the Plan from the beginning, and VDOT's position is it will address pedestrian friendliness once the county brings density and pedestrians. She noted Woolridge Road was constructed to accommodate the overflow traffic around the village. She stated county staff has met with citizens to identify concerns with Woolridge Road sidewalks and staff has put those issues on their priority lists. She further stated staff has received in excess of 3,000 comments and taken every one into consideration. She reiterated the Plan is a vision document which brings a lot of pieces together. She thanked staff and the stakeholder group for their participation in the creation of the Plan. She then moved for approval of the Midlothian Community Special Area Plan. Mr. Winslow stated he has looked at the Plan particularly as it relates to infrastructure and he believes transportation concerns will be adequately addressed. He further stated the reduction in density is appropriate. He seconded Ms. Haley's motion to approve the Midlothian Community Special Area Plan. Mr. Holland stated no plan is perfect. He expressed his belief that the Plan will move the Midlothian area forward and it will be an improvement. He gave his support for the Plan. Ms. Jaeckle noted the balancing act of maintaining the village feel while accommodating today's world. She stated 19-808 12/11/19 there will be a much better result when there is a plan. She gave her support for the Plan. Mr. Elswick concurred with Mr. Meadows and Mr. Waller in that the Plan is a guide and not a rubber stamp of approval. He noted as requests for rezoning are heard, infrastructure issues, traffic issues, and density issues will have to be worked out with each case individually through the zoning process.. He stated there will still be opportunities for citizens to have their input. He gave his support for the Plan. On motion of Ms. Haley, seconded by Mr. Winslow, the Board voted to approve the Midlothian Community Special Area Plan. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 16. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining manufactured home permits or zoning requests. 17. ADJOURNMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adjourned on December 12, 2019 at 12:04 a.m. to January 8, 2020 at 6:00 p.m. for the Board's annual organizational meeting. r yt VeWeALIT Haley Chairman 19-809 12/11/19 J PI PC