2020-02-19 Agenda PacketCHESTERFIELD COUNTY
CHESTERFIELD, VIRGINIA 23832
AGENDA
February 19, 2020
BOARD OF SUPERVISORS
LESLIE A.T. HALEY
CHAIR
MIDLOTHIAN DISTRICT
KEVIN P. CARROLL
VICE CHAIR
MATOACA DISTRICT
JIM A. INGLE
BERMUDA DISTRICT
CHRISTOPHER M. WINSLOW
CLOVER HILL DISTRICT
JAMES M. HOLLAND
DALE DISTRICT
JOSEPH P. CASEY, Ph.D.
COUNTY ADMINISTRATOR
1:00 p.m. Work Session (Audio & Presentations) Administration Building, Room 502
1.Call to Order, Board of Supervisors
2.Call to Order, School Board
3.Approval of Minutes
4.Requests to Postpone Agenda Items and Additions, Deletions or Changes in the Order of
Presentation
5.Work Sessions
A.Every Day Excellence Sheriff, Fire and Police
B.Proposed FY20212025 County Capital Improvement Program and the Proposed FY2021
2025 School Capital Improvement Program
C.School Board Adjournment
D.Projected FY2021 General Fund Revenues/Operating Budget Preview
E.Financial Independence Impact Team
F.Proposed FY2021 Utilities' Operating Budget and the FY2021–2025 Capital Improvement
Program
G.Proposed Curbside Recycling Program Fee
H.General Assembly Update
6.Reports
A.District Improvement Funds (DIF) Monthly Report
7.FifteenMinute Citizen Comment Period on Unscheduled Matters
Page 1 of 202
Chesterfield County Board of Supervisors Meeting
February 19, 2020
8.Recess for Dinner
6:00 p.m. Evening Session Public Meeting Room
9.Invocation
The Honorable Jim Holland, Dale District Supervisor
10.Pledge of Allegiance
Mr. Scott Zaremba, Deputy County Administrator
11.County Administration Update
12.Board Member Reports
13.Resolutions and Special Recognitions
A.Recognition of the Participants Who Completed the First My Chesterfield Academy
14.New Business
A.Appointments
1.Chesterfield County Airport Advisory Board
2.Community Criminal Justice Board
3.Preservation Committee
4.Virginia's Gateway Region Board
5.Personnel Appeals Board
B.Consent Items
1.Adoption of Resolutions
a.Resolution Recognizing Mr. Jody L. Atkins, Department of General Services,
Fleet Services Division, Upon His Retirement
b.Resolution Recognizing Ms. Judith Beck, Department of Social Services,
Upon Her Retirement
c.Resolution Recognizing Mr. John Hudgins, Building Inspection, Upon His
Retirement
d.Resolution of Support for the Proposed Nash Road Extension Alignment
Page 2 of 202
Chesterfield County Board of Supervisors Meeting
February 19, 2020
e.Resolution Supporting Construction of Lambert Landing at Jefferson Davis
Highway, Elokomin Avenue, and Rio Vista Street Using Proceeds from IRS
Section 42 Tax Credits Issued by the Virginia Housing Development
Authority (VHDA)
f.Resolution Supporting Construction of the Maple Woods Apartments at
Jefferson Davis Highway and Myron Avenue, Using Low Income Housing
Tax Credits Issued by the Virginia Housing Development Authority Under
Their Revitalization Area Designation
g.Resolution Supporting Construction of the Austin Woods Apartments Using
Proceeds from TaxExempt Bonds Issued by the Virginia Housing
Development Authority Under Their MixedIncome Program
h.Resolution Supporting Construction of the Watermark Gardens Apartments at
7100 Iron Bridge Road, Using LowIncome Housing Tax Credits Issued by
the Virginia Housing Development Authority Under Their Revitalization Area
Designation.
i.Resolution Supporting Refinancing of the Meridian Apartments at Watermark
Using Proceeds from TaxExempt Bonds Issued by the Virginia Housing
Development Authority Under Their MixedIncome Program
2.Real Property Requests
a.Acceptance of Parcels of Land
1.Acceptance of a Parcel of Land Along Iron Bridge Road from Austin
Woods Development Co.
2.Acceptance of a Parcel of Land Along Lonas Parkway from HHHunt
Wescott, LLC
3.Acceptance of a Parcel of Land Along Willis Road from Scannell
Properties #394, LLC
3.Request to Quitclaim a Portion of a Variable Width SWM/BMP Easement Across the
Property of Shawn D. Dunn
4.Conveyance of an Easement to Virginia Electric and Power Company
5.Award of Construction Contract for County Project #190002, Cherrytree Lane
Wastewater Assessment District
6.Award of Construction Contract for the County Complex Regenerative Stormwater
Conveyance Project.
Page 3 of 202
Chesterfield County Board of Supervisors Meeting
February 19, 2020
7.Authorization to Proceed with Grant Requests for Transit Demonstration Funds for
the Route 1 Transit Service and Technical Assistance Funds for a Route 60 Transit
Feasibility Study
8.Authorize Advertisement of Proposed Ordinance Changes for the FY2021 Water and
Wastewater Utility Rates
9.Authorize Advertisement of 2020 Calendar Year Tax Rates and Other Required Legal
Notices and Public Hearings Related to the Proposed FY2021 Budget
10.Set a Public Hearing to Consider an Amendment to The Comprehensive Plan,
Chapter 10: The Land Use Plan, General Land Use Guidelines for Urban
Development Areas
11.Set a Public Hearing to Consider the Claim of Julia Griffith and Kathleen Bowen,
Executors of the Estate of Michael William Bowen for Surplus Tax Sale Funds
12.Authorize the County Administrator, in Collaboration with the School
Superintendent, to Contract with a Management Consulting Firm for the Purposes of
Conducting a Teacher Recruitment, Retention and Salary Study
13.Acceptance of State Roads
14.Curbside Recycling Fee Model and Rate
15.Lease Extension of Property at Centre Court for Use by the Economic Development
Department
16.Approval of Grant Agreement with DuPont Specialty Products USA, LLC.
15.FifteenMinute Citizen Comment Period on Unscheduled Matters
16.Deferred Items
17.Requests for Manufactured Home Permits and Rezoning Placed on the Consent Agenda to be
Heard in the Following Order:
Withdrawals/Deferrals
Cases Where the Applicant Accepts the Recommendation and There is No Opposition
Cases Where the Applicant Does Not Accept the Recommendation and/or There is
Public Opposition Will Be Heard at Section 18
A.20SN0537: Collington East, LLC, Matoaca District
18.Public Hearings
A.To Consider an Amendment to the FY2020FY2025 Secondary Road Construction SixYear
Plan
Page 4 of 202
Chesterfield County Board of Supervisors Meeting
February 19, 2020
B.To Consider a Code Amendment Relating to Mailing of Written Orders
19.Remaining Manufactured Home Permits and Zoning Requests
20.FifteenMinute Citizen Comment Period on Unscheduled Matters
21.Adjournment
A.Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors
Page 5 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 5.B.
Subject:
Proposed FY2021-2025 County Capital Improvement Program and the Proposed FY2021-2025 School Capital
Improvement Program
Board Action Requested:
Hold a joint work session on the proposed FY2021-2025 County Capital Improvement Program and the
proposed FY2021-2025 School Capital Improvement Program.
Summary of Information:
This joint work session will be a comprehensive review of the County Capital Improvement Program (CIP) and
the School CIP. The County CIP encompasses a five-year period, FY2021-2025, and proposes funding for new
facilities, renovations and expansions of existing facilities, transportation and technology projects. The
Proposed CIP sets forth a plan for the acquisition, development, enhancement or replacement of public
facilities to serve County residents as guided by the Public Facilities Plan. Availability of funds is driven by the
County's adherence to financial and debt management policies established by the Board of Supervisors. Details
of the plan and an update on current projects will be reviewed at the work session.
The School CIP sets forth a plan for the acquisition, development, enhancement, or replacement of school
facilities to serve County residents as guided by the Public Facilities Plan. Details of the plan and an update on
current projects will be reviewed at the work session. There is no action requested of the Board during the
work session. A public hearing on the CIP is scheduled for March 25, 2020, followed by budget adoption on
April 8th. The County Charter requires adoption of the CIP by May 1st.
Attachments:
1.CIP and Revenue Work Session 021920 Agenda Item
Preparer:Andrea Peeks, Director of Budget and Management
Approved By:
Page 6 of 202
2/13/2020
1
PROPOSED
FY21-25 CIP &
REVENUE
WORK SESSION
JOINT BOARD OF SUPERVISORS & SCHOOL BOARD WORK SESSION
FEBRUARY 19, 2020
AGENDA
•Schools Capital Plan Overview
•County Capital Plan Overview
•Revenue Review
•Calendar/Next Steps
Page 7 of 202
2/13/2020
2
•capital needs
•Maintenance of capitalSCHOOLS CAPITAL PLAN
OVERVIEW
Capital Improvement Plan FY 21-25
Dr. Thomas W. Taylor, Deputy Superintendent
Presented to Joint Meeting of the Board of Supervisors & School Board * February 19, 2020
Page 8 of 202
2/13/2020
3
CIP GOALS: Respond to Need
5
1.Plan for major maintenance and major asset replacements
in a proactive and cyclical manner
2.Relieve overcrowding and manage growth
3.Assess facilities condition and respond in real time
4.Find solution sets to capital issues through operational
efficiency
6
Page 9 of 202
2/13/2020
4
7
CIP Solutions
8
1.Establish a Major Maintenance Reserve and continue to add to Capital Major
Maintenance from Operations (Pay Go), building toward a 2.5% of insurance value per
year reserve for major maintenance
2.Manage Growth and Relieve Overcrowding:
a.Assess programmatic opportunities and spot redistricting opportunities to relieve
pressure at the high school level
b.1 New Middle School (Central Area)
c.1 New Middle School (360 West)
d.1 New Elementary (360 West)
3.Facility Condition/Age - Replace, Renovate, Refurbish:
a.Replacements/Renovations: AM Davis ES (FCI), Bensley ES (FCI), Falling Creek
MS (FCI), Grange Hall ES (age = 98 yrs), Midlothian MS (age = 96 yrs)
4.Operational Efficiency:
a.Combined centralized operational services to free up programmatic space
Page 10 of 202
2/13/2020
5
Priorities
9
1.Major Maintenance
2.Build 1 New Middle School
3.Build 1 New Middle School
4.Build 1 New High School
5.Build 1 New Elementary
6.Build 1 New Elementary
7.Replace AM Davis ES
8.Replace Bensley ES
9.Replace Grange Hall ES
10.Replace Falling Creek MS
11.Replace Midlothian MS
12.Reimagine Thomas Dale West
13.Reimagine Carver College & Career
Academy
14. Build Matoaca MS (Phase 2)
15. Build Combined Schools Central Office
16. Build 4 Transportation Regional Offices
and
Parking Lots
17. Refurbish James River HS
18. Refurbish Manchester HS
19. Refurbish CTC@Courthouse
20. Refurbish Swift Creek ES
21. Refurbish Providence ES
22. Refurbish Alberta Smith ES
23. Refurbish Hopkins ES
24. Refurbish Gordon ES
25. Refurbish Bellwood ES
Priorities
10
1.Major Maintenance
2.Build 1 New Middle School
3.Build 1 New Middle School
4.Build 1 New High School
5.Build 1 New Elementary
6.Build 1 New Elementary
7.Replace AM Davis ES
8.Replace Bensley ES
9.Replace Grange Hall ES
10.Replace Falling Creek MS
11.Replace Midlothian MS
12.Reimagine Thomas Dale West
13.Reimagine Carver College & Career
Academy
14. Build Matoaca MS (Phase 2)
15. Build Combined Schools Central
Office
16. Build 4 Transportation Regional Offices
and
Parking Lots
17. Refurbish James River HS
18. Refurbish Manchester HS
19. Refurbish CTC@Courthouse
20. Refurbish Swift Creek ES
21. Refurbish Providence ES
22. Refurbish Alberta Smith ES
23. Refurbish Hopkins ES
24. Refurbish Gordon ES
25. Refurbish Bellwood ES
Page 11 of 202
2/13/2020
6
Financial Plan for CIP
11
Financial Plan for Potential Bond
12
Page 12 of 202
2/13/2020
7
A Great Partnership
13
Working together: Efficient Use of Space
●Support for CTE Programming to meet student and community
needs = open High School seats, relieve pressure
●Support for Combined Central Office facility to optimize
efficiency = open High School seats, relieve pressure
●Support for access to John Tyler Community College to support Early
College Academies = open High School seats, relieve pressure
●Continued use of old Harrowgate Elementary School site to relieve
pressure at other schools and/or use as a swing school for rebuilds and
new builds
CIP GOALS: Respond to Need
14
1.Plan for major maintenance and major asset replacements
in a proactive and cyclical manner
2.Relieve overcrowding and manage growth
3.Assess facilities condition and respond in real time
4.Find solution sets to capital issues through operational
efficiency
Page 13 of 202
2/13/2020
8
Capital Improvement Plan FY 21-25
Dr. Thomas W. Taylor, Deputy Superintendent
Presented to Joint Meeting of the Board of Supervisors & School Board * February 19, 2020
•capital needs
•Maintenance of capitalCOUNTY CAPITAL PLAN
OVERVIEW
Page 14 of 202
2/13/2020
9
2004 2013
$341.7M approved for
schools (5 new + 13
reno/additions), public
safety, library,
transportation and park
improvements
•Initial $304M expanded to
$402M to accommodate
full school rebuilds
•$49M approved to replace
the county’s emergency
communications system
REFERENDUM REVIEW
2013 Bond Referendum Status
Project Name Status
Monacan High School Renovation Completed (9/2016)
Providence Middle School Renovation Completed (1/2018)
Beulah Elementary School Replacement Completed (9/2018)
Enon Elementary School Replacement Completed (1/2019)
Old Hundred Elementary School Completed (9/2019)
Manchester Middle School Replacement In Progress (9/2020)
Matoaca Elementary School Replacement In Progress (9/2020)
Harrowgate Elementary Replacement In Progress (9/2020)
Ettrick Elementary Replacement In Progress (9/2021)
Reams Elementary School Replacement In Progress (9/2021)
Crestwood Elementary Replacement In Progress (9/2021)
Communications System In Progress (9/2022)
Ratio Planning Cap
Planning
Ceiling (Floor)FY 19 Actual FY 20 Projected
FY 21-27 Debt
Capacity under
Cap
Debt as a Percentage of Assessed Value 2.50% 3.00% 1.15% 1.54% $ 1,005,000,000
Debt to Personal Income 5.00% 6.00% 2.80% 3.73% $ 760,000,000
Debt Service as a percentage of General
Governmental Expenditures 10.00% 11.00% 6.47% 7.77% $ 725,000,000
10 Year Payout Ratio 65.00% 60.00% 74.90% 68.02% $ 665,000,000
Estimated Debt Capacity Under Existing Policy Ratios
January 31, 2020 18Chesterfield County, VA
The County currently has four key “Tax Supported” Debt Policy Ratios.
“Tax-Supported” debt includes bonds issued for County and School projects.
The table below shows the County’s current policy levels, ratio calculations as of FY19, estimated
calculations as of the end of FY20, and the amount of estimated additional debt capacity under the
Planning Cap for each ratio, assuming even annual issuance during FY21-27 with a 20 year term
and a 5% interest rate.
Page 15 of 202
2/13/2020
10
PROPOSED 2020 REFERENDUM
Project Criteria
•Critical, time-sensitive, needs
•Strategic Plan alignment
•Major maintenance issues
•Public Facilities Plan
alignment
•Maximizing existing resources
–Rebuilds/Renovations
•Eliminating lease space
•Community revitalization
efforts
Total Proposed 2020 Bond Referendum
$200,000,000 Major
Maintenance, $16,000,000
Community
Revitalization,
$26,871,600
Transportation,
$10,000,000
Parks & Recreation,
$22,190,800
Libraries,
$47,033,800
Public Safety,
$77,903,800
Police $23,439,500
Fire $54,464,300
PUBLIC SAFETY
$77.9M
LIBRARIES
$47.0M
•Chester, Ettrick, and Matoaca
Fire Station Replacements
•Clover Hill and Dutch Gap
Fire Station Renovations
•Highlands Fire Station (Partial)
•New Hull Street, Midlothian,
and Westchester Police
Stations
•Clover Hill Library
Renovation/Expansion
•Enon Library Replacement
•LaPrade Library Renovation
•Cogbill Park
•Falling Creek Pedestrian
Access/Picnic/Trails
•Horner Park
•Parks Development, Countywide
•River City Sportsplex
PROPOSED 2020 REFERENDUM
PARKS &
RECREATION
$22.2M
Page 16 of 202
2/13/2020
11
COMMUNITY
REVITALIZATION
$26.9M
•Focusing on specific
revitalization areas, providing
infrastructure improvements
such as sidewalks, trails,
parks, stormwater, utility
relocation; to also include
land acquisition
•Middle Swift Creek Trunk Line
•Supporting general major
maintenance such as
HVAC repair/replacements,
generator
repair/replacements,
exterior lighting, roof
replacements, paving
•General road improvements
and Smart Scale
(to complement other funding
sources for transportation)
PROPOSED 2020 REFERENDUM
MAJOR
MAINTENANCE
$16.0M
TRANSPORTATION
$10.0M
Proposed 2020 Bond
Referendum Projects
PROPOSED 2020 REFERENDUM
Page 17 of 202
2/13/2020
12
BIG PICTURE OVERVIEW, REVENUES
Debt - GO, $131,020,000,
37.2%
Reserve for CIP, $86,897,400,
24.6%
Cash Proffers,
$3,680,200, 1.0%
Vehicle Registration Fee, $52,000,000, 14.7%
Debt - Other,
$12,000,000, 3.4%
Stormwater Funds, $5,990,000,
1.7%
Other,
$1,000,000, 0.3%
State and Federal,
$42,975,400,
12.2%
Project Balances/Reserves,
$17,027,200,4.8%
TOTAL FY21-25 CIP REVENUES
$352,590,200
BIG PICTURE OVERVIEW, EXPENSES
TOTAL FY21-25 CIP EXPENSES
$352,590,200
Transportation, $96,466,600,
27.4%
Major Maintenance,
$92,768,500,
26.3%
Revitalization, $40,625,000,
11.5%
Airport, $20,086,400,
5.7%
Parks and
Recreation, $21,990,800,
6.2%
TMDL, $5,990,000, 1.7%
Technology,
$3,683,700, 1.0%
Public Safety, $42,105,400,
11.9%
Libraries, $28,873,800,
8.2%
Page 18 of 202
2/13/2020
13
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025
CARE OF EXISTING ASSETS
Major Maintenance Funding TrendsMAJOR MAINTENANCE FY21-25 CIP
General Services Major Maintenance $6,320,300
Parks Major Maintenance $3,754,000
Jail Major Maintenance $600,000
Juvenile Detention Home Major Maintenance $300,000
Fire Stations Major Maintenance $650,000
Courts' Major Maintenance $50,000
Subtotal $11,674,300
Public Safety Mobile Computer Replacement $600,000
Technology Infrastructure Major Maintenance $900,000
Technology System Major Maintenance $450,000
Stormwater Infrastructure Major Maintenance $ 500,000
Major Maintenance Total $14,124,300
POLICY COMPILANCE COMMITTMENT
Ratio Actual
30-Jun-19
Planning
Cap
Planning
Ceiling
Debt as a Percentage of Assessed Value 1.15% 2.50% 3.00%
Debt to Personal Income 2.8% 5.00% 6.00%
Debt Service as a Percentage of General
Government Expenditures 6.47% 10.00% 11.00%
10 Year Payout Ratio 74.9% 65.00% 60.00%
•County funds significant portion of CIP w/current revenues - 5% of GF (RFCIP); any
unused pay-go funds are reserved for future capital needs
•Maintenance of capital assets policy commits to funding 2.5% of replacement costs
annually
•5-year plan roadmap
•On-going costs supported by on-going, stable revenues – reserves used for one-time
expenditures, unanticipated emergencies
Page 19 of 202
2/13/2020
14
UPDATE ON CURRENT PROJECTS
BAXTER PERKINSON CENTER FOR ARTS,
EDUCATION & COMMUNITY
RIVER CITY SPORTSPLEX EXPANSION
MAGNOLIA GREEN FIRE STATION MIDLOTHIAN LIBRARY DESIGN FALLING CREEK RESERVOIR
AIRPORT RUNWAY
EXTENSION
GENERAL MM
•capital needs
•Maintenance of capitalQUESTIONS OR COMMENTS?
Page 20 of 202
2/13/2020
15
•capital needs
•Maintenance of capitalREVENUE WORK SESSION
NATIONAL TRENDS
Page 21 of 202
2/13/2020
16
NATIONAL TRENDS
NATIONAL TRENDS
Year-over-Year Employment Growth – December 2019
Page 22 of 202
2/13/2020
17
NATIONAL TRENDS
NATIONAL TRENDS
$0
$200
$400
$600
$800
$1,000
$1,200
$0
$200
$400
$600
$800
$1,000
$1,200
<620 620-659 660-719 720-759 760+
Source: New York Fed Consumer Credit Panel/Equifax
Mortgage Originations by Credit Score
B
i
l
l
i
o
n
s
o
f
D
o
l
l
a
r
s
Bil
l
i
o
n
s
o
f
D
o
l
l
a
r
s
Page 23 of 202
2/13/2020
18
STRONG LOCAL FUNDAMENTALS
90
95
100
105
110
115
120
125
Ye
a
r
20
0
9
20
0
9
20
0
9
20
0
9
20
0
9
20
0
9
20
1
0
20
1
0
20
1
0
20
1
0
20
1
0
20
1
0
20
1
1
20
1
1
20
1
1
20
1
1
20
1
1
20
1
1
20
1
2
20
1
2
20
1
2
20
1
2
20
1
2
20
1
2
20
1
3
20
1
3
20
1
3
20
1
3
20
1
3
20
1
3
20
1
4
20
1
4
20
1
4
20
1
4
20
1
4
20
1
4
20
1
5
20
1
5
20
1
5
20
1
5
20
1
5
20
1
5
20
1
6
20
1
6
20
1
6
20
1
6
20
1
6
20
1
6
20
1
7
20
1
7
20
1
7
20
1
7
20
1
7
20
1
7
20
1
8
20
1
8
20
1
8
20
1
8
20
1
8
20
1
8
20
1
9
20
1
9
Growth in Number of Employees since 2009
United States Virginia Chesterfield Henrico Richmond
Source: Quarterly Census of Employment and Wages
Period Chesterfield Henrico Richmond
2002-2006 12.1% 9.2% 1.1%
2011-2019 24.1% 14.4% 7.1%
Since 2001 29.3% 14.7% -4.3%
Since 2001 +31,206 +25,028 -7,077
Source: Bureau of Labor Statistics
STRONG LOCAL FUNDAMENTALS
Source: Chesterfield County Department of Building Inspections
0
500
1,000
1,500
2,000
2,500
3,000
1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Single Family Building Permits
Page 24 of 202
2/13/2020
19
FY21 REVENUE OVERVIEW
Real Estate
52.0%
Personal
Property10.6%
Special Assessments0.3%
Other General Property Taxes
3.3%
Other Local Taxes
16.7%
Permits and Fees
1.0%
Use of Money and
Property/Fines and
Forfeitures1.5%
Service Charges
2.2%
State Revenue
10.0%
Federal Revenue1.3%Recovered Costs and Misc/Other Financing Sources
1.2%
LONG TERM TREND
$0
$100,000,000
$200,000,000
$300,000,000
$400,000,000
$500,000,000
$600,000,000
$700,000,000
$800,000,000
$900,000,000
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020Budget 2021Proposed
General Fund Revenue
Other Revenue Property Taxes
Page 25 of 202
2/13/2020
20
FORECASTING REVENUES
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
TY2020
FY2021
REAL ESTATE TAX COLLECTIONS
PERSONAL PROPERTY TAX COLLECTIONS
5th 7th
BUDGET PROCESS UNDERWAY
FY2021
CY2020 5th
BUDGET PROCESS UNDERWAY
REAL ESTATE
-10.00%
-5.00%
0.00%
5.00%
10.00%
15.00%
20.00%
1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Residential Revaluation
•25-year average revaluation: 3.23%
•FY2020 Revaluation: 3.81%
•FY2021-FY2025 Projected: 3.0%
•Blended Fiscal Year: 3.4%
•Average residential tax bill increase: $107-8.00%
-6.00%
-4.00%
-2.00%
0.00%
2.00%
4.00%
6.00%
8.00%
Commercial Revaluation
Page 26 of 202
2/13/2020
21
2013
PERSONAL PROPERTY
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
$90,000,000
Personal Property Revenue
0
5
10
15
20
25
Mil
l
i
o
n
s
o
f
V
e
h
i
c
l
e
s
Light Vehicle Sales
CONSUMERS
Category Q4 2018 Q1 2019 Q2 2019 Q3 2019 Q4 2019
Annual
Change
Mortgage $9.12 $9.24 $9.41 $9.44 $9.56 $0.44
HE
Revolving $0.41 $0.41 $0.40 $0.40 $0.39 $(0.02)
Auto Loan $1.27 $1.28 $1.30 $1.32 $1.33 $0.06
Credit Card $0.87 $0.85 $0.87 $0.88 $0.93 $0.06
Student
Loan $1.46 $1.49 $1.48 $1.50 $1.51 $0.05
Other $0.41 $0.40 $0.41 $0.43 $0.43 $0.02
Total $13.54 $13.67 $13.86 $13.95 $14.15 $0.606
Note: Dollars in trillions; Other includes retail cards and consumer installment loans
Source: New York Fed Consumer Credit Panel/Equifax
2019 HOUSEHOLD DEBT
Americans increased debt by $606 billion from a year earlier
Page 27 of 202
2/13/2020
22
OTHER REVENUES
•Vehicle Rental Tax: $131,600, 8.1%
•Recordation Tax: $806,500, 12.0%
•Sales tax: $1,566,700, 2.96% (budget to
budget); 2% (over fiscal 20 performance)
•General state revenue: $673,900, 0.9%
•Occupancy taxes: $(433,700), - 7.2%
•Telecommunications taxes: $(678,400), -5.4%
•All other local taxes: $167,200, 0.36%
PROPOSED REVENUE SUMMARY
Revenue Source FY2020
Budget
FY2021
Proposed Change
General Property Taxes $477,858,600 $501,095,100 $23,236,500
Other Local Taxes $125,269,900 $126,792,300 $1,522,400
Permits and Fees $7,268,700 $7,318,700 $50,000
Use of Money and Property /
Fines and Forfeitures $5,366,700 $11,081,700 $5,715,000
Service Charges $14,946,900 $16,348,800 $1,401,900
State Revenue $75,156,600 $75,830,500 $673,900
Federal Revenue $9,743,400 $9,875,200 $131,800
Recovered Costs and
Miscellaneous/Other Financing Sources $8,499,800 $9,098,000 $598,200
Total $724,110,600 $757,440,300 $33,329,700
Note: Total does not include use of reserves; total as shown is 4.5% above FY2020 budget.
Page 28 of 202
2/13/2020
23
EXPENSE OVERLAY/RATE RECOMMENDATION
•Staff recommends advertising real
estate tax rate not to exceed $0.95
•Tax bills increasing even at same rate
•$0.95 supports inflationary pressures
(2.3%) and needed adjustments to
the base (VRS, Healthcare, etc.) and
numerous program enhancements
for County and schools
•Long-run effort to monitor the
rate/pace of growth remains
CALENDAR & NEXT STEPS
•By March 1st – County Administrator receives
Superintendent’s proposed budget and CIP
•March 11th – Proposed Budget Work Session,
Schools Operating Budget Presentation
•March 12-24th – social media outreach, community
meetings/workshops
•March 25th – Budget Public Hearings
•March 26th – April 7
th – County and Schools
finalizing budget prior to adoption
•April 8th – Budget Adoption
•School Budget Calendar Update
Page 29 of 202
2/13/2020
24
PROPOSED
FY21-25 CIP &
REVENUE
WORK SESSION
JOINT BOARD OF SUPERVISORS & SCHOOL BOARD WORK SESSION
FEBRUARY 19, 2020
Page 30 of 202
FY2021 FY2022 FY2023 FY2024 FY2025
Total
FY2021-FY2025 FY2026 FY2027 FY2028
Referendum
Total
SOURCES
Cash Proffers $1,180,200 $2,500,000 $0 $0 $0 $3,680,200
Debt - GO 12,948,400 34,875,500 28,454,800 27,672,400 27,068,900 131,020,000 34,548,300 34,431,700 - 200,000,000
Debt - Other - - - 12,000,000 - 12,000,000 $14,474,700
Other 1,000,000 - - - - 1,000,000
Project Balances/Reserves 16,827,200 200,000 - - - 17,027,200 Reserve for CIP 15,840,700 18,612,000 19,159,500 17,812,200 15,473,000 86,897,400
State and Federal 5,046,900 8,861,000 10,242,700 12,697,800 6,127,000 42,975,400
Stormwater Funds 250,000 1,200,000 1,400,000 1,540,000 1,600,000 5,990,000
Vehicle Registration Fee 10,400,000 10,400,000 10,400,000 10,400,000 10,400,000 52,000,000
TOTAL SOURCES $63,493,400 $76,648,500 $69,657,000 $82,122,400 $60,668,900 $352,590,200 $34,548,300 $34,431,700 $14,474,700 $200,000,000
USES $ 359,362,000
AIRPORT
Airport Apron, Ramp, and Facility
Maintenance $152,900 $2,600,000 $900,000 $5,530,000 $1,150,000 $10,332,900
Airport Runway Extension 308,500 1,450,000 4,615,000 3,380,000 - 9,753,500
Airport Subtotal $461,400 $4,050,000 $5,515,000 $8,910,000 $1,150,000 $20,086,400 $0 $0 $0 $0
LIBRARIES
Clover Hill Library Renovation/Expansion -
at 25 w/Land $0 $0 $0 $1,020,400 $10,129,600 $11,150,000 11,592,700 - - 22,742,700
Enon Library Replacement 1,215,000 5,899,800 10,609,000 - - 17,723,800 - - - 17,723,800
LaPrade Library Renovation - - - - - - - 6,567,300 - 6,567,300
Libraries Subtotal $1,215,000 $5,899,800 $10,609,000 $1,020,400 $10,129,600 $28,873,800 $11,592,700 $6,567,300 $0 $47,033,800
MAJOR MAINTENANCE
Courts' Audio Visual Upgrade $1,500,000 $0 $0 $0 $0 $1,500,000
Courts' Major Maintenance 50,000 50,000 50,000 50,000 50,000 250,000
Fire Stations Major Maintenance 650,000 900,000 900,000 900,000 900,000 4,250,000
Jail Major Maintenance 600,000 600,000 600,000 700,000 700,000 3,200,000
Juvenile Detention Home Major
Maintenance 300,000 100,000 100,000 100,000 100,000 700,000
General Major Maintenance 6,170,300 6,500,000 6,500,000 7,900,000 7,900,000 34,970,300 1,500,000 1,500,000 - 16,000,000
Fleet Facility 4,000,000 - - - - 4,000,000
Rogers Building Renovation - 200,000 1,244,200 12,000,000 1,300,000 14,744,200
Warehouse Facility Design 150,000 - - - - 150,000
Park Major Maintenance 2,754,000 3,200,000 3,200,000 3,200,000 3,200,000 15,554,000 Public Safety Mobile Computer
Replacement 600,000 900,000 900,000 900,000 900,000 4,200,000
Technology Infrastructure Major
Maintenance 900,000 900,000 900,000 900,000 900,000 4,500,000
Technology System Major Maintenance 450,000 450,000 450,000 450,000 450,000 2,250,000 Stormwater Infrastructure Major
Maintenance 500,000 500,000 500,000 500,000 500,000 2,500,000
Major Maintenance Subtotal $18,624,300 $14,300,000 $15,344,200 $27,600,000 $16,900,000 $92,768,500 $1,500,000 $1,500,000 $0 $16,000,000
PARKS AND RECREATION
Cogbill Park $0 $2,832,500 $0 $0 $0 $2,832,500 - - - 2,832,500
Conservation Area Access - 500,000 650,000 500,000 - 1,650,000 Falling Creek Pedestrian
Access/Picnic/Trails - - - - 2,813,800 2,813,800 - - - 2,813,800
Historic Site Matching Funds - 100,000 100,000 100,000 100,000 400,000
Horner Park - - - 3,278,200 - 3,278,200 - - - 3,278,200
Parks Development - - 1,500,000 - 1,500,000 3,000,000 2,000,000 2,000,000 - 7,000,000
River City Sportsplex 1,000,000 2,420,500 4,595,800 - - 8,016,300 - - - 6,266,300
Parks and Recreation Subtotal $1,000,000 $5,853,000 $6,845,800 $3,878,200 $4,413,800 $21,990,800 $2,000,000 $2,000,000 $0 $22,190,800
DRAFT COUNTY CIP SUMMARY
Page 31 of 202
FY2021 FY2022 FY2023 FY2024 FY2025
Total
FY2021-FY2025 FY2026 FY2027 FY2028
Referendum
Total
DRAFT COUNTY CIP SUMMARY
PUBLIC SAFETY
Chester Fire Station Replacement $2,135,700 $10,222,700 $0 $0 $0 $12,358,400 - - - 11,308,400
Clover Hill Fire Station Renovations - - - - - - 10,000,000 - - 10,000,000
Dutch Gap Fire Station Renovations - - - - - - - 10,300,000 - 10,300,000
Ettrick Fire Station Replacement - - - 11,873,800 - 11,873,800 - - - 11,873,800
Highlands Fire Station - - - - - - - 1,334,400 14,474,700 1,334,400
Hull Street Road Police Station - - - - 1,125,500 1,125,500 6,955,600 - - 8,081,100
Matoaca Fire Station Replacement 9,647,700 - - - - 9,647,700 - - - 9,647,700
Police/Fire Training Facility Space Study - 100,000 - - - 100,000
Route 60 Police Station 1,000,000 6,000,000 - - - 7,000,000 - - - 7,000,000
Westchester Police Station - - - - - - - 8,358,400 - 8,358,400
Public Safety Subtotal $12,783,400 $16,322,700 $0 $11,873,800 $1,125,500 $42,105,400 $16,955,600 $19,992,800 $14,474,700 $77,903,800
REVITALIZATION
Beulah/Parks and Recreation Renovation $1,000,000 $1,000,000 $0 $0 $0 $2,000,000
Blight Eradication - 50,000 50,000 50,000 50,000 200,000
Community Revitalization 1,000,000 5,000,000 275,000 2,850,000 2,900,000 12,025,000 2,500,000 4,371,600 - 16,871,600
Future Facility Land Acquisition 6,400,000 1,000,000 1,000,000 1,000,000 1,000,000 10,400,000
Middle Swift Creek Trunk Line - - 10,000,000 - - 10,000,000 - - - 10,000,000
2013 Referendum Project Enhancements - 2,000,000 2,000,000 2,000,000 - 6,000,000
Revitalization Subtotal $8,400,000 $9,050,000 $13,325,000 $5,900,000 $3,950,000 $40,625,000 $2,500,000 $4,371,600 $0 $26,871,600
TECHNOLOGY
Enterprise Business Intelligence $150,000 $301,000 $218,000 $0 $0 $669,000
Enterprise Remote Access 75,000 75,000 - - - 150,000
ERP Replacement Study - 500,000 - - - 500,000
GIS Enterprise Capabilities 303,700 197,000 - - - 500,700
Mental Health Electronic Health Record 1,864,000 - - - - 1,864,000
Technology Subtotal $2,392,700 $1,073,000 $218,000 $0 $0 $3,683,700
TMDL
Chesapeake Bay TMDL $250,000 $1,200,000 $1,400,000 $1,540,000 $1,600,000 $5,990,000
TMDL Subtotal $250,000 $1,200,000 $1,400,000 $1,540,000 $1,600,000 $5,990,000
TRANSPORTATION
Community Connectivity - Sidewalks $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $5,000,000
General Road Improvements & Smart
Scale 7,366,600.0 7,900,000.0 5,400,000.0 10,400,000.0 10,400,000.0 41,466,600 - - - 10,000,000
Revenue Sharing 10,000,000 10,000,000 10,000,000 10,000,000 10,000,000 50,000,000
Transportation Subtotal $18,366,600 $18,900,000 $16,400,000 $21,400,000 $21,400,000 $96,466,600 $0 $0 $0 $10,000,000
TOTAL USES $63,493,400 $76,648,500 $69,657,000 $82,122,400 $60,668,900 $352,590,200 $34,548,300 $34,431,700 $14,474,700 $200,000,000
Page 32 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 5.D.
Subject:
Projected FY2021 General Fund Revenues/Operating Budget Preview
Board Action Requested:
The Board is requested to hold a work session to review projected revenues available for the FY2021 budget.
Summary of Information:
Staff will review revenues projected for the FY2021 budget, including information on overall economic
conditions. The County Administrator's proposed FY2021 budget will be presented in a work session on March
11, 2020.
Attachments:
None
Preparer:Andrea Peeks, Director of Budget and Management
Approved By:
Page 33 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 5.E.
Subject:
Financial Independence Impact Team
Board Action Requested:
Summary of Information:
In response to the Committee on the Future’s October 2017 report titled “Promoting Future Financial
Independence for All Chesterfield Residents,” the Financial Independence Impact Team (FIIT) was formed to
evaluate the recommendations made by the Committee of the Future in the October 2017 report. The co-chairs
will provide the Board an update on FIIT’s progress since their report to the Board in June 2019 and outline
next steps.
Attachments:
1.Financial Independence Impact Team (2) - BOS Presentation 2.19.20 (002)
Preparer:Kelly Fried, Executive Director
Kiva Rogers, Executive Director
Approved By:
Page 34 of 202
Financial Independence
Impact Team (FIIT)
Board of Supervisors Update
February 19, 2020
Page 35 of 202
Committee on the
Future
•Authorized by the 1987 Chesterfield County Charter
•Reports guide elected officials towards long-range plans for the next 20-30 years
•Most recent report published October
2017 reflected work from 2011 -2017
Page 36 of 202
Trends & Conditions
Indicators of County’s Vitality
2017 Updated
Poverty Rate 7.4%7.2% (2018)
Median Household
Income
$72,609 $76,969 (2018)
Post-Secondary
Education Rate
67%69% (2019)
Unemployment 3.6%2.8% (2019)
Labor Participation 69.3%
Financial Insecurity Factors
Income Growth -13%
Poverty Growth 64% Increase since 2000
Housing Affordability –
“House Poor”
Homeowners with mortgage
spend 25%+
Renters spend 50%
Wage Growth 28% of Chesterfield’s jobs are in
low wage categories
Unbanked and
Underbanked
4% unbanked
17% underbanked
Page 37 of 202
Status Update
Provided BOS update last June
Launched the workgroups –Four strategic areas
Monthly meetings of the workgroups and quarterly updates to the Steering Committee
Sharing of ideas and recommendations both short term and long term
Page 38 of 202
Social
Capital:
•Ensure departments have ways to seek resident feedback on County services throughout the planning and development of processes, policies and services
•Survey citizens to identify needs/wants and how they are engaged or connected within the County
•Departments infuse value of social capital in customer materials and programming that increase economic mobility
•Strategic engagement of diverse citizen and student groups as a way to create blended social networks
Co-Chair: Danika Briggs
Valerie Dunbar-Brooks
(Social Services)
“To effectively build social capital, local government must share autonomy
with citizens, shifting its emphasis from controller, regulator and provider
to new roles and catalyst, convener and facilitator. (Crocker et al., 1998)
Page 39 of 202
Social Capital:
•2020 Citizen Satisfaction Survey
•Asset Based Community Development
•Future Community Leaders Certificate
•Engagement initiatives to create community champions and expand citizen social network:
•My Chesterfield Academy
•Government Citizens Academy
•CCPS community services and service learning projects
Page 40 of 202
Financial
Empowerment:
•Foster opportunities that enable residents to build assets
•Improve access to quality financial information, education and counseling for
county residents
•Minimize the “cliff effect” for citizens
receiving public assistance
Co-chairs:Mike Mabe
Jenny Stevens
(Libraries)
17%
Underbanked
Page 41 of 202
High
Opportunity
Communities:
•Centralization of departmental and citizen engagement coordination
•Magisterial Community Days
•Engagement of non-English speaking citizens
•Create Housing Plan that serves as a blueprint for equitable access throughout all communities
Individuals who spend more than
30% of their income on housing are
considered “House Poor”
Chair: Rachell
Chieppa (Planning)
Page 42 of 202
Be The Good
Landlord/
Tenant Guide
24%
Renters
Page 43 of 202
Human Capital & Jobs: Co-chairs, Chad Macklin
(CCPS) & Karen Aylward (Economic Development)
•Strengthen access to Childhood Early Care and education that develops human capital
•Integrate career planning and workforce skills that are aligned with future job needs throughout the educational experience
1.62% Drop
Out Rate
Grades 7 -12
(2017-2018)
Page 44 of 202
Human Capital &
Jobs:
Continued
•Connect people at all ages with jobs
•Support and promote life-long learning
•Coordinate service provider resources
and public-provider partnerships to comprehensively identify, assess and address employment barriers
•Marketing and communications campaign to increase awareness
1/3 of Americans
have $0 for
retirement
Page 45 of 202
Next Steps
•Workgroups –focus on finalization of short-term recommendations
•Final report to Dr. Casey on long-term sustainability model
•Finalize outcome measures
•Benchmark final recommendations
Page 46 of 202
Questions?
Page 47 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 5.F.
Subject:
Proposed FY2021 Utilities' Operating Budget and the FY2021–2025 Capital Improvement Program
Board Action Requested:
Hold a work session on the proposed FY2021 Utilities' operating budget and the FY2021-2025 Capital
Improvement Program.
Summary of Information:
This work session will be a comprehensive review of the Utilities Department’s proposed FY2021 operating
budget and FY2021-FY2025 Capital Improvement Program (CIP). Proposed increases in the water and
wastewater commodity charges and the water capacity charge will result in a monthly combined water and
wastewater increase of $1.29, or 2.2 percent, for an average residential customer using 7 CCF’s per month.
In addition, the proposed CIP sets forth a plan for the acquisition, development, or replacement of utilities
infrastructure to serve county residents as guided by the adopted Public Facilities Plan. Availability of funds is
driven by the Department’s adherence to financial and debt management policies established by the Board of
Supervisors. Details of the plan, including projects to meet the future water supply and wastewater treatment
needs of the county, will be reviewed at the work session. Utilities staff is proposing an increase of $275 in the
water capital cost recovery charge for capital costs. There is no increase proposed for the wastewater capital
recovery charge. The combined water and wastewater capital cost recovery charge will increase from $11,125
to $11,400, or a 2.5% increase. Also, the companion meter installation charge will increase from $500 to $525.
There is no action requested of the Board during the work session. The authorization to advertise the proposed
ordinance changes for the FY2021 water and wastewater utility rates is on this evening’s Board of Supervisors’
agenda. A public hearing on proposed Utilities' ordinance changes is scheduled for 6 p.m. on March 25, 2020,
followed by budget adoption on April 8th. The County Charter requires adoption of the operating budget and
CIP by May 1st.
Attachments:
1.Utilities Budget FY21 GBH PDF
Preparer:George Hayes, Director of Utilities
Andrea Peeks, Director of Budget and Management
Page 48 of 202
Approved By:
Page 49 of 202
Department of Utilities
FY2021 Proposed Budget
Page 50 of 202
Department of Utilities
FY2021 Proposed Budget
2
Our mission
is to provide the
highest quality water and
wastewater services
that meet or exceed
the needs and
expectations of
our present and
future customers.
Page 51 of 202
Department of Utilities
FY2021 Proposed Budget
3
$32.72 $46.45 $42.45
$69.28
$26.24 $18.50 $32.96
$41.79
$58.96 $64.95
$75.41
$111.07
$0.00
$20.00
$40.00
$60.00
$80.00
$100.00
ChesterfieldProposed Hanover Henrico Richmond
Wastewater Water
Average Residential Monthly Charges –Water and Wastewater ServiceChesterfield Proposed FY 2021 Compared to Other Localities’ FY 2020
7 CCF –(5,250 Gallons)
Column1 Current Rates Proposed Rates Monthly Increase
Water $25.23 $26.24 $1.01
Wastewater $32.44 $32.72 $0.28
Combined $57.67 $58.96 $1.29
Page 52 of 202
Department of Utilities
FY2021 Proposed Budget
4
$5,400 $5,605 $6,456
$10,800 $8,541
$6,000 $4,635
$6,281
$4,600 $7,039
$0
$4,000
$8,000
$12,000
$16,000
$20,000
Chesterfield Henrico Hanover PrinceWilliam LoudounS.A.
5/8” Meter
Wastewater Water
$11,400
$10,240
$12,737
$15,400 $15,580
Capital Cost Recovery Charges Chesterfield Proposed FY 2021 Compared to Other Localities’ FY 2020
Water $275 increaseWastewater no increase
The companion meter and service line installation charge will increase $25, from $500 to $525.
Page 53 of 202
Department of Utilities
FY2021 Proposed Budget
5
Major increases include
o Purchased Water $ .6M
o Increasing prices for raw materials and services $ .5M
o Projected growth $ .4M
Operations$42.5M
Operating Capital $1.5M
Debt Service$7.0M
Personnel$25.4M
FY2021 Operating Budget -$76.4M (projected increase of $2.8M)
Brasfield Dam -Chesdin Reservoir -Appomattox River Water Authority
Operations -$2.1M increase
Page 54 of 202
Department of Utilities
FY2021 Proposed Budget
6
Operations$42.5M
Operating Capital $1.5M
Debt Service$7.0M
Personnel$25.4M
FY2021 Operating Budget -$76.4M (projected increase of $2.8M)
Major increases include
o VRS -$ .33M (10.65% per employee)
o Health -$ .24M ($8,800 per employee)
o Merit -$ .30M (2% per employee)
o Four new positions -$ .17M
Personnel -$1.4M increase
Page 55 of 202
Department of Utilities
FY2021 Proposed Budget
7
Capital Outlay -Decrease of $ .70M
FY2021 Purchases include
o Rotating pump assembly $ .14M
o Tandem dump truck $ .13M (repl. 1999 model)
o Compact track loader $ .12M (repl. 2001 model)
FY2021 Operating Budget -$76.4M (projected increase of $2.8M)
Operations$42.5M
Operating Capital $1.5M
Debt Service$7.0M
Personnel$25.4M
Page 56 of 202
Department of Utilities
FY2021 Proposed Budget
8
Maintenance and Rehab$308M
Water Resource Development$121M
New or Increased Capacity$224M
New Water and Wastewater Lines$80M
City of Richmond$46M
FY2021 –2030 Utilities Ten Year Capital Project Spending $779M
Page 57 of 202
Department of Utilities
FY2021 Proposed Budget
9
Maintenance and Rehab$308M
Water Resource Development$121M
New or Increased Capacity$224M
New Water and Wastewater Lines$80M
City of Richmond$46M
FY2021 –2030 Utilities Ten Year Capital Project Spending $779M
Page 58 of 202
Department of Utilities
FY2021 Proposed Budget
10
FY2021 –2030 Utilities Ten Year Capital Project Spending $779M
•Midlothian:
Huguenot Water Line Extension and Pump Station
•Matoaca:
Additional Capacity at Chesdin West and River Pump Stations
•Dale:
Turner Road Pump Station
•Bermuda:
Johnson Creek Pump Station and Force Main Replacement
•Clover Hill:
Upgrades and Improvements at Addison Evans Water Treatment Plant
Page 59 of 202
Department of Utilities
FY2021 Proposed Budget
11
Appomattox River Water Supply
•10 Year CIP -$121M
o 100 years of additional water supply
o Located on the tidal Appomattox River
o Environmentally friendly design
•Opportunities for Public Input
•Project Updates
o Joint permit application submitted on January 16th
o Land purchase closing March/April
o Preliminary engineering in June
FY2021 –2030 Utilities Ten Year Capital Project Spending $779M
Page 60 of 202
Department of Utilities
FY2021 Proposed Budget
12
•Met all U.S. National Primary Drinking Water Regulations
•Recognized by the National Association of Counties for innovative programs
•Recognized by the Association of Metropolitan Water Agencies for Sustainable Water Utility Management
•Recognized by the National Association of Clean Water Agencies for Peak Performance of Wastewater Treatment
Achievements
Page 61 of 202
Department of Utilities
FY2021 Proposed Budget
13
Questions?
Page 62 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 5.G.
Subject:
Proposed Curbside Recycling Program Fee
Board Action Requested:
Summary of Information:
Staff will update the Board of Supervisors regarding a evaluation of, and recommended changes to, the existing
curbside recycling fee.
Attachments:
None
Preparer:Clay Bowles, Director
Approved By:
Page 63 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 5.H.
Subject:
General Assembly Update
Board Action Requested:
Summary of Information:
Ms. Mary Ann Curtin, Director of Intergovernmental Relations, will present an update to the Board of
Supervisors on the status of several bills before the General Assembly.
Attachments:
None
Preparer:Sara Hall, Clerk to the Board of Supervisors
Approved By:
Page 64 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 6.A.
Subject:
District Improvement Funds (DIF) Monthly Report
Board Action Requested:
Accept the attached District Improvement Funds (DIF) Monthly Report.
Summary of Information:
The attached report details approved and proposed uses of DIF for FY2020. Acceptance of the report will serve
as approval for staff to expend DIF funds for the proposed uses as listed.
Attachments:
1.DIF Report - February 19, 2020
Preparer:Christopher "Matt" Harris, Deputy County Administrator
Approved By:
Page 65 of 202
1 | Page DIF Report 2/19/2020
CHESTERFIELD COUNTY
Monthly Report on District Improvement Funds
Report Date: February 19, 2020
Prepared By: Budget and Management
The County annually budgets $33,500 in discretionary funds, referred to as District Improvement Funds (DIF),
for each of the five magisterial districts that are used to improve the quality of life in each district. The DIF
allocations can be used for public improvements, purchase of county-owned equipment, public events or
programs, public school programs, and other legally allowable expenses. In addition, if funds remain in DIF
accounts at the end of each fiscal year, up to $37,500 may be reserved per district at year-end to be utilized in a
future year. With approval of this report, the Board consents to the use of available reserve balance, if needed.
This report shows the cumulative use of District Improvement Funds for FY2020 as well as the current funding
available for each district. Requests to use funds for the current month are detailed below and listed as a
proposed use on the summary chart for that district. Upon Board of Supervisors acceptance of this report each
month, staff will execute proposed DIF requests.
There is one DIF use proposed this month. Acceptance of this report by the Board constitutes Board approval of
these requests.
February 2020 Request:
Transfer up to $1,556 from the Bermuda District Improvement Fund to Community Development to
assist with funding to purchase and install banners on two light poles on Route 10 at the Aaron Wittman
Bridge. The Board can legally transfer public funds to Community Development to assist with purchase
and installation of the banners since the banners will be owned by the County and will mark the
memorial bridge honoring the life and sacrifice of Sergeant Aaron Xavier Wittman.
DIF Balances To Date:
Bermuda – Current Balance $23,361.69 (FY20 funding plus available reserves)
Request Date Use Amount
9/25/2019 Meadowville Landing-Riversbend subdivision streetlights $2,170.32
9/25/2019 Thomas Dale High School electronic sign $26,082.00
10/23/2019 Enon Volunteer Fire Department HVAC system replacement $5,000.00
10/23/2019
Falling Creek Ironworks Foundation monument in memory of Bryan
H. Walker $900.00
11/13/2019
Marguerite Christian Athletic Association concession building at Dodd
Park $500.00
12/11/2019 Bellwood Elementary School KaBoom playground equipment $800.00
12/11/2019 Thomas Dale High School electronic sign $5,000.00
1/22/2020 Meadowville Landing-Riversbend subdivision streetlights $1,388.13
Proposed Route 10 banners $1,556.00
Total FY2020 Bermuda uses $43,396.45
Page 66 of 202
2 | Page DIF Report 2/19/2020
Clover Hill – Current Balance $28,404.99 (FY20 funding plus available reserves)
Request Date Use Amount
7/24/2019 Providence Elementary School playground equipment $3,000.00
8/28/2019 North Courthouse Road Library juvenile collection $4,432.89
10/23/2019
W. W. Gordon Elementary School teacher registration fees for "Get
Your LEAD On" conference $1,500.00
12/11/2019 Swift Creek Middle School cross country and track uniforms $800.00
Total FY2020 Clover Hill uses $9,732.89
Dale – Current Balance $60,657.82 (FY20 funding plus available reserves)
Request Date Use Amount
7/24/2019 Lloyd C. Bird High School stadium field $2,000.00
10/23/2019 Lloyd C. Bird High School Makerspace laser cutter replacement $1,495.00
11/13/2019 Hopkins Road Elementary School blacktop $2,000.00
Total FY2020 Dale uses $5,495.00
Matoaca – Current Balance $32,275.00 (FY20 funding plus available reserves)
Request Date Use Amount
8/28/2019 Grange Hall Elementary School Kindergarten playground equipment $3,625.00
10/23/2019 Spring Run Elementary School online Lexia® Core5® Reading program $1,000.00
12/11/2019 Matoaca High School softball dugout $5,000.00
12/11/2019 Matoaca Park press box improvements $8,550.00
12/11/2019 Ettrick Park press box improvements $8,550.00
12/11/2019 Ettrick Elementary School Early Learning Literacy Program part-time
temporary worker $12,000.00
Total FY2020 Matoaca uses $38,725.00
Midlothian – Current Balance $59,517.00 (FY20 funding plus available reserves)
Request Date Use Amount
12/11/2019 J.B. Watkins Elementary School PBIS program book vending machine $1,596.00
12/11/2019 Robious Athletic Complex scoreboards $9,887.00
Total FY2020 Midlothian uses $11,483.00
Page 67 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 13.A.
Subject:
Recognition of the Participants Who Completed the First My Chesterfield Academy
Board Action Requested:
Recognize and present certificates of completion to participants of the first My Chesterfield Academy.
Summary of Information:
Last June, Chesterfield County, in partnership with the Asian & Latino Solidarity Alliance of Central Virginia,
or ALSACV, launched a new academy called My Chesterfield Academy that empowered residents, particularly
those from multicultural communities, to better understand and navigate Chesterfield County's government, as
well as connect to other community resources. Participants attended a full-day session each month from June-
December 2019. The program was the first of its kind in Virginia.
Attachments:
1.My Chesterfield Academy List-HS-9SSJNQ2
Preparer:Chris Ruth, Asst. Director and Manager of Community Engagement and Volunteerism
Divisio
Approved By:
Page 68 of 202
My Chesterfield Academy Participants
Name District/Affiliation County of Origin
Ms. Ma Luisa Roman Midlothian Mexico
Mr. Tavorise Marks Bermuda U.S.
Mr. El Hadji Djibril Niang African Community Network Senegal
Ms. Blanca Soto Bermuda Mexico
Ms. Chinsuk Henshaw Dale Korea
Ms. Betsy Briones Dale Mexico
Mr. Eric Lin Dale U.S. (China)
Ms. Angela Chiang Dale U.S.
Ms. May Nivar Midlothian U.S.
Mr. Samuel Cruz Dale U.S. (Mexico)
Mr. George Asaad Matoaca Egypt
Ms. Elena Camacho Midlothian Colombia
Mr. Victor Chacon Bermuda Mexico
Mr. Mahmud Chowdhury President Asian American Society of Central VA U.S.
Ms. Maryjane Jackson Altria Representative Venezuela
Ms. Intisar Adly Clover Hill U.S.
Ms. Lorena Rodriguez Clover Hill Colombia
Mr. Gabriel Valenzuela Dale Cuba
Page 69 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.A.1.
Subject:
Chesterfield County Airport Advisory Board
Board Action Requested:
Nominate/appoint members to serve on the Chesterfield County Airport Advisory Board representing the
Bermuda and Clover Hill Districts.
Summary of Information:
The Chesterfield County Airport Advisory Board (AAB) was established by the Board of Supervisors in 1995
as an advisory body with the responsibility of providing advice to the Board of Supervisors on matters such as
long-term conceptual planning, master planning and airport safety.
The members seeking reappointment are Mr. Rick Young, Bermuda District and Mr. Dunn Dillard, Clover Hill
District. No additional applications were received for these vacancies. Messrs. Young and Dillard’s terms
would begin on February 15, 2020 and expire on February 15, 2023.
Under the existing Rules of Procedure, appointees to boards and committees may be nominated and appointed
at the same meeting. Nominees are voted on in the order in which they are nominated. Messrs. Ingle and
Winslow concur with the reappointments of Messrs. Young and Dillard.
Attachments:
None
Preparer:Clay Bowles, Director
Approved By:
Page 70 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.A.2.
Subject:
Community Criminal Justice Board
Board Action Requested:
It is requested that the Chesterfield County Board of Supervisors approve the nominee listed for appointment to
the Community Criminal Justice Board for a two-year term per the adopted by-laws of the Community
Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia.
Summary of Information:
The Community Criminal Justice Board serves the 12th Judicial Court Circuit consisting of Chesterfield
County and the City of Colonial Heights. The purpose is to provide for the development, planning,
implementation, and evaluation of community programs and services for the court in diverting offenders and
defendants from local correctional facilities.
At the June 14, 1995 meeting, the Board adopted a Resolution entitled Joint Resolution Providing for the
Implementation of the Comprehensive Community Corrections Act (CCCA) and Pretrial Services Act (PSA);
Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board;
and provisions for Joint Exercise of Powers.
The resolution designated the membership by position, per the Code of Virginia. The Community Criminal
Justice Board members serve two-year staggered terms; thus ten or eleven members are typically appointed
each year. Nominees must be approved by both the Chesterfield County Board of Supervisors and the Colonial
Heights City Council.
It is requested that the following individual be appointed to serve the remainder of a two-year term that began
July 1,2019 and ends June 30, 2021.
Honorable Stacey Davenport Commonwealth’s Attorney, Chesterfield County
The nominee has agreed to serve if appointed.
Under the existing Rules of Procedure, appointments to boards and committees may be nominated and
appointed at the same meeting. Nominees are voted on in the order in which they are nominated.
Page 71 of 202
Attachments:
None
Preparer:Sarah Snead, Deputy County Administrator
Approved By:
Page 72 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.A.3.
Subject:
Preservation Committee
Board Action Requested:
Nominate/Reappoint the following persons to the Preservation Committee for a three (3) year term.
Summary of Information:
Mary Ellen Howe
James V. Daniels
John V. Cogbill, III
Julie Crowe
David Dutton
Andrew "Andy" Scherzer
Richard "Scott" Williams
The Chesterfield County Preservation Ordinance (Secs. 19-45 through 19-54) calls for a seven-member
committee appointed by the Board to serve a three (3) year term. The ordinance specifically identifies that at
least one representative be appointed with expertise in the following areas: Architect or Landscape Architect
(Crowe, Dutton, Scherzer), Contractor (Daniels), Representative of Historical Society (Howe, Williams),
Professional Expertise in Preservation (Crowe, Dutton, Scherzer).
Staff recommends the re-appointment of the persons listed above. Staff received eight (8) applications, which
are available upon request.
Attachments:
None
Preparer:Andrew Gillies, Director of Planning
Approved By:
Page 73 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.A.4.
Subject:
Virginia's Gateway Region Board
Board Action Requested:
Request that the Board suspend the rules and simultaneously nominate/appoint Mr. Jim Daniels and Mr. Jim
Ingle to serve on Virginia’s Gateway Region Board.
Summary of Information:
The purpose of Virginia’s Gateway Region Board is to assist the Counties of Chesterfield, Dinwiddie, Prince
George, Surry and Sussex and the Cities of Colonial Heights, Hopewell and Petersburg in their efforts to
enhance the economic development opportunities for participating communities within the Virginia’s Gateway
Region service area.
The term of Mr. Jim Daniels and Mr. Jim Ingle will be effective March 1, 2020, and will expire February 28,
2021. Mr. Daniels has expressed his willingness to continue serving on the VGR Board. No additional
applications were received. Board members concur with the reappointments.
Under the existing Rules of Procedure, appointments to boards and committees may be nominated and
appointed at the same meeting. Nominees are voted on in the order in which they are nominated.
Attachments:
None
Preparer:
Approved By:
Page 74 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.A.5.
Subject:
Personnel Appeals Board
Board Action Requested:
The Board of Supervisors is requested to appoint a member to serve on the Personnel Appeals Board.
Summary of Information:
The purpose of the Personnel Appeals Board is to hear employee grievances relating to disciplinary actions or
discriminatory application of county personnel policies. The Personnel Appeals Board has the ability to
modify or reverse disciplinary decisions of department directors. The appointments are for a three-year term
and are not related to residing in a particular magisterial district.
Mr. Charles Maguire completed one term on the Personnel Appeals Board, which expired on December 31,
2019. The Board of Supervisors is requested to nominate and appoint Dr. James Shultz to serve the next full
term, which would begin immediately upon appointment and end on December 31, 2022. Dr. Shultz is
currently a member of the Board of Directors for the Watkins Centre Community Development Authority and
serves as their Secretary/Treasurer. He is also a current member of the Board of Directors for the Eppington
Plantation Foundation, Inc. Additionally, Dr. Shultz is a past member of Chesterfield Health Center
Commission, Chesterfield County Citizens Budget Advisory Committee and Chesterfield County Public
Schools Citizens Budget Advisory Committee. Dr. Shultz has indicated his willingness to serve. Under the
existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the
same meeting. Nominees are voted on in the order in which they are nominated.
Attachments:
None
Preparer:Mary Selby
Approved By:
Page 75 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.1.a.
Subject:
Resolution Recognizing Mr. Jody L. Atkins, Department of General Services, Fleet Services Division, Upon
His Retirement
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Mr. Jody L. Atkins will retire from the Department of General Services on March 1, 2020, after providing 19
years of service to the citizens of Chesterfield County.
Attachments:
1.Jody L. Atkins-02.19.2020-Retirement Resolution_Fleet
Preparer:Clay Bowles, Director
Approved By:
Page 76 of 202
RECOGNIZING MR. JODY L. ATKINS UPON HIS RETIREMENT
WHEREAS, Mr. Jody L. Atkins joined Chesterfield County in the Department
of General Services in September 1999 as an Automotive Parts Clerk in the
Fleet Services Division; and
WHEREAS, in December 2000, Mr. Atkins was promoted to Automotive Parts
Technician; and
WHEREAS, Mr. Atkins graduated from the Chesterfield County School of
Total Quality and Continuous Improvement; and
WHEREAS, Mr. Atkins completed level one of the Automotive Parts
Technician Career Development Plan; and
WHEREAS, Mr. Atkins had the knowledge skills and abilities to operate
on every level in the Vehicle Parts operation; and
WHEREAS, throughout his career in the Fleet Services Division he has
served as Lead Parts Technician and Automotive Parts Supervisor; and
WHEREAS, Mr. Atkins was very skilled in vehicle parts inventory control
and was recognized for his 100% accuracy, which resulted in significant cost
savings for Chesterfield County; and
WHEREAS, Mr. Atkins has consistently performed his duties and
responsibilities in a professional manner, was a team player, always willing
to share information and assist and train other technicians; and
WHEREAS, Mr. Atkins exhibited a high degree of tact, consideration and
dedication to providing excellent customer service to Chesterfield County,
as well as to the public.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the outstanding contributions of Mr. Jody L. Atkins,
expresses the appreciation of all residents for his service to Chesterfield
County, and extends appreciation for his dedicated service to the County and
congratulations upon his retirement, as well as best wishes for a long and
happy retirement.
Page 77 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.1.b.
Subject:
Resolution Recognizing Ms. Judith Beck, Department of Social Services, Upon Her Retirement
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Ms. Judith Beck retired from the Department of Social Services on December 31, 2019, after 27 years of
dedicated service to the citizens of Chesterfield County and City of Colonial Heights.
Attachments:
1.Judith Beck Resolution
Preparer:Kiva Rogers, Executive Director
Approved By:
Page 78 of 202
RECOGNIZING MS. JUDITH BECK UPON HER RETIREMENT
WHEREAS, Ms. Judith Beck began her tenure of public service
with Chesterfield County as a Principal Clerical Aide with the
Chesterfield - Colonial Heights Department of Social Services on
August 3, 1992; and promoted to Eligibility Worker on February
23, 1998; and promoted to Senior Eligibility Worker on March 10,
2007; and
WHEREAS, in her role as Principal Clerical Aide, Ms. Beck
provided vital support to child welfare staff, ensuring all
needed administrative functions were performed accurately and
timely for children receiving foster care and adoption services;
and
WHEREAS, Ms. Beck was formally acknowledged for her
assistance in the Foster Care Unit, she was recognized for her
willingness to take on extra responsibilities and maintaining a
positive attitude during times of change; and
WHEREAS, Ms. Beck established a reputation of being a team
player with an impeccable work ethic through her willingness to
help her coworkers and dedication to providing exceptional
customer service to citizens; and
WHEREAS, Ms. Beck was recognized by the Chesterfield-
Colonial Heights Board of Social Services for displaying
Excellence in Public Service while serving on the Hurricane
Irene emergency shelter team; and
WHEREAS, Ms. Beck was chosen to serve as the liaison for
Social Services at Chesterfield Mental Health Support Services
and provided case management services to adult citizens with
disabilities that received the Medicaid Waiver through the
Community Services Board; and
WHEREAS, in addition to timely and accurately processing
the annual Medicaid reviews, she monitored and processed
changes, researched and resolved escalated issues, becoming a
subject matter expert in the area of Medicaid Waiver services;
and
WHEREAS, Ms. Beck maintained a culture of trust and
collaboration allowing access to services for citizens requiring
the most complex service coordination needs; and
Page 79 of 202
WHEREAS, throughout her career Ms. Beck has been steadfast
in her commitment to the citizens of Chesterfield County and the
City of Colonial Heights; and her efforts have aided the
department in successfully meeting key performance goals; and
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors recognizes Ms. Judith Beck and extends on
behalf of its members and the citizens of Chesterfield County,
appreciation for her service to the county, congratulations upon
her retirement, and best wishes for a long a happy retirement.
Page 80 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.1.c.
Subject:
Resolution Recognizing Mr. John Hudgins, Building Inspection, Upon His Retirement
Board Action Requested:
Adoption of the resolution for Mr. John Hudgins upon his retirement.
Summary of Information:
Mr. John Hudgins will retire on March 1, 2020, after providing over 15 years of service to the residents of
Chesterfield County.
Attachments:
1.John Hudgins Resolution Feb 2020
Preparer:Ron Clements, Director
Approved By:
Page 81 of 202
RECOGNIZING MR. JOHN HUDGINS UPON HIS RETIREMENT
WHEREAS, Mr. John Hudgins will retire from Chesterfield
County on March 1, 2020, after providing 15 years of dedicated
service to the residents of Chesterfield County; and
WHEREAS, Mr. Hudgins was hired by Chesterfield County in
February of 2005 as a mechanical, plumbing, gas inspector in the
Department of Building Inspection; and
WHEREAS, Mr. Hudgins has represented Chesterfield County for
over five years as a member of the Virginia Plumbing Mechanical
Inspector Association; and
WHEREAS, Mr. Hudgins’ passion and hard work resulted in a
promotion to commercial plumbing, mechanical and gas inspector;
and
WHEREAS, Mr. Hudgins shared his expertise by providing many
hours of training and education for department staff, always
willing to share why a code provision exists and its purpose; and
WHEREAS, Mr. Hudgins serves as an instructor for the
Department of Housing and Community Development’s Jack Proctor
Code Academy, providing instruction and technical expertise on
Plumbing and Mechanical Systems for inspection staff in all
jurisdictions and contractors across the State of Virginia; and
WHEREAS, Mr. Hudgins’ professionalism throughout his career
provided citizens and visitors of Chesterfield County with safe
and secure buildings, designed and inspected under the Virginia
Uniform Statewide Building Codes.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors recognizes the outstanding contributions of
Mr. John Hudgins and extends appreciation, on behalf of its members
and the employees and citizens of Chesterfield County, for 15 years
of dedicated service to the county, congratulations upon his
retirement, and best wishes in his next season of life.
Page 82 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.1.d.
Subject:
Resolution of Support for the Proposed Nash Road Extension Alignment
Board Action Requested:
The Board is requested to adopt the attached resolution of support for the proposed Nash Road Extension
alignment.
Summary of Information:
On September 17, 2014, the Board adopted a resolution endorsing the Revenue Sharing application to fund
capacity improvements to address congestion issues on Beach Road from Nash Road to Route 10. Preliminary
engineering for the project began in 2016. A 2017 alternative analysis recommended extending Nash Road
from Beach Road to Route 10 to relieve existing and projected future congestion along Beach Road.
A public meeting was held May 21, 2018 to provide an overview of the project, present three alignment
alternatives, and solicit input from the public. A total of 97 citizens attended the public meeting and 65 written
comments were received during the subsequent comment period. Based on citizen feedback there is general
support for the project, with 35 citizens in support of the project. Based on the written comments received and
to alleviate or minimize the impacts and concerns expressed by citizens, a preferred alternative alignment was
developed using sections of Alternative 1 and Alternative 3. The Commonwealth Transportation Board (CTB)
is required to approve the proposed location or alignment of the Nash Road Extension. A resolution of support
from the county is requested for consideration by the CTB at their March meeting.
Attachments:
1.Nash Road Ext_Resolution
2.Nash Road Ext_Alignment Alternatives
3.Nash Road Ext_Proposed Alignment
Preparer:Brent Epps, Asst. Director
Approved By:
Page 83 of 202
WHEREAS, on September 17, 2014, the Chesterfield County Board
of Supervisors, approved a resolution endorsing the Revenue
Sharing application to fund capacity improvements for Beach Road
between Nash Road and Route 10; and
WHEREAS, Chesterfield County completed an alternative
analysis January 17, 2017 and determined extending Nash Road from
Beach Road to Route 10 would relieve the existing and projected
future congestion along Beach Road between Nash Road and Route 10;
and
WHEREAS, Chesterfield County advertised and a held a public
meeting for the Nash Road Extension project on May 21, 2018 to
provide an overview of the project, present three alignment
alternatives, and solicit input from the public; and
WHEREAS, a total of 97 citizens attended the Nash Road
Extension public meeting and 65 written comments were received
during the subsequent comment period; and
WHEREAS, based on citizen feedback there is general support
for the project, with 35 citizens in support of the project; and
WHEREAS, based on the written comments received and to
alleviate or minimize the impacts and concerns expressed by
citizens, a preferred alternative alignment was developed using
sections of Alternative 1 and Alternative 3; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Chesterfield County hereby endorses and supports the proposed
Nash Road Extension alignment.
ATTACHMENT A
Page 84 of 202
ATTACHMENT B
Page 85 of 202
ATTACHMENT C
Page 86 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.1.e.
Subject:
Resolution Supporting Construction of Lambert Landing at Jefferson Davis Highway, Elokomin Avenue, and
Rio Vista Street Using Proceeds from IRS Section 42 Tax Credits Issued by the Virginia Housing Development
Authority (VHDA)
Board Action Requested:
Adoption of Resolution Supporting Construction of Lambert Landing at 11501 Jefferson Davis Highway,
11404, 11410, 11420, 11424, 11428, 11430 Elokomin Avenue, and 2501 Rio Vista Street Using Proceeds from
IRS Section 42 Tax Credits Issued by the Virginia Housing Development Authority (“VHDA”).
Summary of Information:
Lambert Landing is a proposed 112-unit apartment complex located near the southeast quadrant of Rt. 288 and
Jefferson Davis Highway. The developer for the apartments, Woda Cooper Companies, Inc., will apply for tax
credits through the VHDA. To ensure a competitive and winning application for tax credits, the site has to be
located in a revitalization area. The way in which to obtain these points, according to VHDA’s Qualified
Allocation Plan, is for the Board of Supervisors to pass a resolution supporting the site for the apartments as a
revitalization area, defined by Virginia Code Section 36-55.30:2.A.
The benefit of this program to Chesterfield County is to provide high quality affordable housing at locations
that need such housing to support economic development. The Jefferson Davis Highway corridor has
experienced disproportionate socioeconomic challenges (as documented by the recently adopted Northern
Jefferson Davis Corridor Special Area Plan), including: poverty, lower rates of new housing construction, a
loss of manufactured homes, and increased cost-burdened households. A market study undertaken by the
county indicated a demand for multi-family housing along the corridor; the need for additional workforce
housing is necessary to meet the housing demand created by new development in industrial, commercial and
service businesses attracted to the county.
The addition of these apartments will make a more sustainable and attractive mixed-use area by adding a mix
of households. The high-quality apartments also provide a more stable (i.e., not cost-burdened) and desirable
economic mix of residents in the area. For the developer to have the opportunity to compete favorably for this
type of financing, the Chesterfield County Board of Supervisors may by resolution make a determination that
providing residential housing serving low to moderate income households supports the revitalization and
economic development of this portion of the Jefferson Davis Highway corridor.
Page 87 of 202
Staff recommends that the Board adopt the attached resolution.
Attachments:
1.Lambert Landing Resolution
2.Lambert Landing Maps
Preparer:Daniel Cohen, Director
Approved By:
Page 88 of 202
A REVITALIZATION RESOLUTION CONCERNING
THE LAMBERT LANDING APARTMENT PROJECT
WHEREAS, PURSUANT TO Section 36-55.30:2.A of the Code of
Virginia of 1950, as amended, the Board of Supervisors of the
County of Chesterfield, Virginia, desires to designate the area
(the “Area”) described on Exhibit A attached hereto as a
revitalization area:
NOW, THEREFORE, BE IT HEREBY DETERMINED as follows:
The above-referenced development is located in a
Revitalization Area in the County of Chesterfield, Virginia. The
industrial, commercial or other economic development of such area
will benefit the county but such area lacks the housing needed to
induce manufacturing, industrial, commercial, governmental,
educational, entertainment, community development, healthcare or
nonprofit enterprises or undertakings to locate or remain in such
area; and private enterprise and investment are not reasonably
expected, without assistance, to produce the construction or
rehabilitation of decent, safe and sanitary housing and supporting
facilities that will meet the needs of low and moderate income
persons and families in such area and will induce other persons
and families to live within such area and thereby create a
desirable economic mix of residents in such area.
NOW, THEREFORE, BE IT HEREBY RESOLVED that pursuant to Section
36-55.30:2.A of the Code of Virginia of 1950, as amended, the Area
is hereby designated as a revitalization area.
Adopted by the Board of Supervisors of the County of
Chesterfield, Virginia, on the 19th day of February, 2020.
Page 89 of 202
Page for map of 11501 Jefferson Davis Highway, 11404, 11410, 11420, 11424, 11428, 11430
Elokomin Avenue, and 2501 Rio Vista Street showing the location of the proposed Lambert
Landing Apartments.
Parcel Numbers: 7976604744, 7976604371, 7976614303, 7976604497, 7976604688,
7976604783, 7976604878, 7976614108
Page 90 of 202
Page 91 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.1.f.
Subject:
Resolution Supporting Construction of the Maple Woods Apartments at Jefferson Davis Highway and Myron
Avenue, Using Low Income Housing Tax Credits Issued by the Virginia Housing Development Authority
Under Their Revitalization Area Designation
Board Action Requested:
Adoption of attached resolution that will allow financing through the VHDA revitalization area designation.
Summary of Information:
Maple Woods is a proposed multifamily apartment complex located on the east side of Jefferson Davis
Highway, between Myron Avenue and Dwight Avenue. The developer for the apartments, South Creek
Development, LLC, has applied for low-income housing tax credit financing through VHDA. To qualify for
revitalization area application points, state law requires that the Board of Supervisors pass a resolution
supporting the site for the apartments as a revitalization area.
The benefit of this program to Chesterfield County is to provide high quality affordable housing at locations
that need such housing to support economic development. The Jefferson Davis Highway corridor has
experienced disproportionate socioeconomic challenges (as documented by the recently adopted Northern
Jefferson Davis Corridor Special Area Plan), including: poverty, lower rates of new housing construction, a
loss of manufactured homes, and increased cost-burdened households. A market study undertaken by the
county indicated a demand for multi-family housing along the corridor; the need for additional workforce
housing is necessary to meet the housing demand created by new development in industrial, commercial and
service businesses attracted to the county.
The addition of these apartments will make a more sustainable and attractive mixed-use area by adding a mix
of households. The high-quality apartments also provide a more stable (i.e., not cost-burdened) and desirable
economic mix of residents in the area.
For the developer to have the opportunity to compete favorably for this type of financing, the Chesterfield
County Board of Supervisors may by resolution make a determination that providing residential housing
serving low to moderate income households supports the revitalization and economic development of this
portion of the Jefferson Davis Highway corridor.
Staff recommends that the Board adopt the attached resolution.
Page 92 of 202
Attachments:
1.Maple Woods Resolution
2.Maple Woods Apartments Location Map
Preparer:Daniel Cohen, Director
Approved By:
Page 93 of 202
A RESOLUTION CONCERNING
THE MAPLE WOODS APARTMENT PROJECT
WHEREAS, PURSUANT TO Section 36-55.30:2.A of the Code of
Virginia of 1950, as amended, the Board of Supervisors of the
County of Chesterfield, Virginia, desires to designate the area
(the “Area”) described on Exhibit A attached hereto as a
revitalization area:
NOW, THEREFORE, BE IT HEREBY DETERMINED as follows:
The above-referenced development is located in a
Revitalization Area in the County of Chesterfield, Virginia. The
industrial, commercial or other economic development of such area
will benefit the county but such area lacks the housing needed to
induce manufacturing, industrial, commercial, governmental,
educational, entertainment, community development, healthcare or
nonprofit enterprises or undertakings to locate or remain in such
area; and private enterprise and investment are not reasonably
expected, without assistance, to produce the construction or
rehabilitation of decent, safe and sanitary housing and supporting
facilities that will meet the needs of low and moderate income
persons and families in such area and will induce other persons
and families to live within such area and thereby create a
desirable economic mix of residents in such area.
NOW, THEREFORE, BE IT HEREBY RESOLVED that pursuant to Section
36-55.30:2.A of the Code of Virginia of 1950, as amended, the Area
is hereby designated as a revitalization area.
Adopted by the Board of Supervisors of the County of
Chesterfield, Virginia, on the 19th day of February, 2020.
Page 94 of 202
L R D
J
E
F
F
E
R
S
O
N
D
A
V
I
S
H
W
Y
I R D
6
T
H
S
T
N O E L S T
S
H
E
L
L
R
D
G AY L A N D AV E
H R D
M Y R O N A V E
T
A
W
S
T
C O N G R E S S R D
J
U
B
R
A
D
R
D W I G H T A V E
B O T O N E A V E
B E L L W O O D R D
A L C OT T R D
G ET T I N G S L N
J R D
L IB W O OD AV E
C
A
R
T
E
R
S
T
K R D
D
G
S
C
B
E
L
L
W
O
O
D
D
R
D R E W R Y O A K S L N
N
O
E
L
C
T
T
A
W
S
T
J
E
F
F
E
R
S
O
N
D
A
V
I
S
H
W
Y
J
U
B
R
A
D
R
μ 0 0.09 0.18
Miles This is an ArcGIS map prepared by Chesterfield County Department of Community Enhancement.
This information is only for representation purpose.
Maple Woods Apartments
Legend
Maple Woods Project Site
Parcel
Streets
Names > 3600
1/31/2020Page 95 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.1.g.
Subject:
Resolution Supporting Construction of the Austin Woods Apartments Using Proceeds from Tax-Exempt Bonds
Issued by the Virginia Housing Development Authority Under Their Mixed-Income Program
Board Action Requested:
Adoption of attached resolution that will allow construction financing through the VHDA mixed-income
program.
Summary of Information:
Austin Woods Apartments is a proposed 230-unit apartment complex located at 6767 Iron Bridge Road
between the Irongate and Watermark Shopping Centers. Waverton Associates, Inc. is applying for financing
through VHDA’s mixed-income program. To qualify for VHDA financing, state law requires that the Board of
Supervisors pass a resolution supporting development of the mixed-income project.
The benefit of this program to Chesterfield County is its inclusion of affordable housing as a percentage of the
total housing allowed. The HUD median household income for Chesterfield County for FY 2019 is $83,200.
For this loan, the requirement is for at least 20 percent of the dwellings to be leased to persons making no more
than $66,560 (80 percent of the County’s median income), and the remaining 80 percent of the dwelling units
will not be restricted.
For the developer to obtain this financing, the Chesterfield County Board of Supervisors shall by resolution
make a determination that providing residential housing and supporting facilities that serve people of low to
moderate income will be enhanced if a portion of the units therein are occupied or held available for occupancy
by people who are not of low and moderate income. Background information including location map, site plan,
elevations and unit information is attached.
There are no costs to the county associated with the mixed-income project and no county debt will be created
through the VHDA financing applied for by the developer.
Staff recommends that the Board adopt the attached resolution.
Attachments:
1.Austin Woods BOS Resolution
2.Austin Woods Exhibit A1
Page 96 of 202
Preparer:Daniel Cohen, Director
Approved By:
Page 97 of 202
A RESOLUTION CONCERNING THE AUSTIN WOODS APARTMENTS
WHEREAS, the Board of Supervisors of the County of Chesterfield,
Virginia, desires to make the determination required by Section 36-
55.30:2.B of the Code of Virginia of 1950, as amended, in order for the
Virginia Housing Development Authority to finance the economically mixed
project (the “Project”) described on Exhibit A attached hereto:
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE
COUNTY OF CHESTERFIELD, VIRGINIA THAT:
1.the ability to provide residential housing and supporting
facilities that serve persons or families of lower or moderate income
will be enhanced if a portion of the units in the Project are occupied
or held available for occupancy by persons and families who are not of
low and moderate income; and
2.private enterprise and investment are not reasonably expected,
without assistance, to produce the construction or rehabilitation of
decent, safe and sanitary housing and supporting facilities that will
meet the needs of low and moderate income persons and families in the
surrounding area of the Project and this Project will induce other
persons and families to live within such area and thereby create a
desirable economic mix of residents in such area.
Adopted by the Board of Supervisors of the County of Chesterfield,
Virginia, on the ____ day of ____________, 2020.
Page 98 of 202
EXHIBIT A – Austin Woods Apartments
Architectural View of Proposed Austin Woods Apartments
\
GENERAL INFORMATION
Location 6767 Iron Bridge Road
Tax ID 773-678-8978 (part of)
Existing Zoning and Land Use R-TH with CUPD; Vacant
Size 12.51 Acres
Number of Apartment Units 230 Units: (80) 1-bedroom, (134) 2-
bedroom, & (16) 3-bedroom
Page 99 of 202
Lo
Location Map
Site Layout
Page 100 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.1.h.
Subject:
Resolution Supporting Construction of the Watermark Gardens Apartments at 7100 Iron Bridge Road, Using
Low-Income Housing Tax Credits Issued by the Virginia Housing Development Authority Under Their
Revitalization Area Designation
Board Action Requested:
Adoption of attached resolution that will allow financing through the VHDA revitalization area designation.
Summary of Information:
Watermark Gardens is a proposed 80-unit senior-living apartments (55+) including eight (8) units for seniors
with disabilities. The site is located on a portion of the property adjacent to the lake at Watermark and to the
left of the former Wal-Mart store as shown on Exhibit A. The developer for the apartments, Watermark
Gardens, LLC, has applied for low-income housing tax credit financing. To qualify for revitalization area
application points, state law requires that the Board of Supervisors pass a resolution supporting the site for the
apartments as a revitalization area.
The VHDA award process for financing requires that the Board of Supervisors for the locality pass a resolution
establishing the property as a Revitalization Area solely for the purpose of empowering the VHDA to provide
financing in accordance with the State Code. The Board of Supervisors’ resolution shall address two (2)
determinations from State Code, Sec. 36-55.30:2A(i)(b) and 36-55.30:2A(ii). Each is listed below with an
explanation for how the Watermark site addresses the determination.
36-55.30:2A(i)(b): the industrial, commercial or other economic development of such area will benefit the city
or county but such area lacks the housing needed to induce manufacturing, industrial, commercial,
governmental, educational, entertainment, community development, healthcare or nonprofit enterprises or
undertakings to locate or remain in such area;
Sufficient affordable senior housing will be a growing problem for the increasing numbers of seniors expected
over the next 15 years. Supporting affordable senior housing in Chesterfield County should be based upon
locations that optimize the opportunities for seniors to remain engaged in the workforce and in a surrounding
stable and healthy community. Mixed-use communities like Watermark can combine quality affordable
housing for seniors 55+ with work opportunities that promote increased and continued engagement by its
senior population. Watermark is seeking to grow the commercial base at this center which in turn will provide
opportunities for work, shopping, restaurants, and potential medical uses within walking distance of the senior
Page 101 of 202
apartments. With many persons 55+ still active in the job market, this apartment project may induce other
commercial uses to locate at the Watermark commercial center. Properly locating smaller pods of affordable
senior housing improves the community mix of housing and promotes more diverse enterprises in the same
areas to support our aging population.
36-55.30:2A(ii): private enterprise and investment are not reasonably expected, without assistance, to produce
the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet
the needs of low and moderate income persons and families in such area and will induce other persons and
families to live within such area and thereby create a desirable economic mix of residents in such area.
Private enterprise and investment has not been forthcoming, without assistance, to produce the construction of
decent, safe and sanitary housing and supporting facilities in Chesterfield that meet the needs of low and
moderate income persons and families.
The senior apartment buildings proposed at Watermark with VHDA financing include elevators, and the
apartment units include universal design solutions for seniors to age in place including transitioning to wheel-
chair living within their own units. The on-site manager will coordinate and assist a Tenant Council so that
tenants remain involved to improve the quality of life for the tenants as well as the physical property. Within
the community room on-site, training will be offered quarterly on computer skills, life skills and money
management topics. As Watermark continues to develop, the tenants of these apartments will be able to use the
proposed community pool and clubhouse facilities. With VHDA financing, these senior apartments will set a
standard for low/moderate income housing for independent seniors in Chesterfield County.
Attachments:
1.Watermark Gardens Revitalization Resolution UNEXECUTED
2.Watermark Gardens Exhibit A
Preparer:Daniel Cohen, Director
Approved By:
Page 102 of 202
A RESOLUTION CONCERNING
THE WATERMARK GARDENS SENIOR APARTMENTS
The above-referenced development is located in a Revitalization Area in Chesterfield County, Virginia.
The revitalization area is (i) either (1) blighted, deteriorated, deteriorating or, if not rehabilitated likely
to deteriorate by reason that the buildings, improvements or other facilities in such area are subject to
one or more of the following conditions- dilapidation, obsolescence, overcrowding, inadequate
ventilation, light or sanitation, excessive land coverage, deleterious land use, or faulty or otherwise
inadequate design, quality or condition, or (2) the industrial, commercial or other economic
development of such area will benefit the county but such area lacks the housing needed to induce
manufacturing, industrial, commercial, governmental, educational, entertainment, community
development, healthcare or nonprofit enterprises or undertakings to locate or remain in such area, and
(ii) private enterprise and investment are not reasonably expected, without assistance, to produce the
construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will
meet the needs of low and moderate income persons and families in such area and will induce other
persons and families to live within such area and thereby create a desirable economic mix of residents in
such area.
Resolution adopted by the Board of Supervisors of Chesterfield County, Virginia, the ___ day of
February, 2020.
Page 103 of 202
4
Exhibit A – 7100 Iron Bridge Road – Watermark Gardens Senior Apartments
Page 104 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.1.i.
Subject:
Resolution Supporting Refinancing of the Meridian Apartments at Watermark Using Proceeds from Tax-
Exempt Bonds Issued by the Virginia Housing Development Authority Under Their Mixed-Income Program
Board Action Requested:
Adoption of the attached resolution that will allow refinancing through the VHDA mixed-income program.
Summary of Information:
Meridian Apartments at Watermark is an existing 300-unit apartment complex located at 6500 Caymus Way in
the Watermark mixed-use development. It was the first apartment development in Chesterfield to use the
mixed-income project financing through VHDA in 2011. The developer, Waverton Associates, Inc., is
applying for refinancing through VHDA’s mixed-income program. To qualify for VHDA financing, state law
requires that the Board of Supervisors pass a resolution supporting development of the mixed-income project.
This was done originally in 2011 and needs to be done again for this refinancing.
The benefit of this program to Chesterfield County is its inclusion of affordable housing as a percentage of the
total housing allowed. The HUD median household income for Chesterfield County for FY 2019 is $83,200.
For this loan, the requirement is for at least 20 percent of the dwellings to be leased to persons making no more
than $66,560 (80 percent of the County’s median income), and the remaining 80 percent of the dwelling units
will not be restricted.
For the developer to obtain this financing, the Chesterfield County Board of Supervisors shall by resolution
make a determination that providing residential housing and supporting facilities that serve people of low to
moderate income will be enhanced if a portion of the units therein are occupied or held available for occupancy
by people who are not of low and moderate income.
Background information including location map, photo of existing development and unit information is
attached.
There are no costs to the county associated with the mixed-income project and no county debt will be created
through the VHDA financing applied for by the developer.
Staff recommends that the Board adopt the attached resolution.
Page 105 of 202
Attachments:
1.Meridian BOS Resolution statement
2.Exhibit A Final
Preparer:Daniel Cohen, Director
Approved By:
Page 106 of 202
A RESOLUTION CONCERNING
THE MERIDIAN APARTMENTS AT WATERMARK
WHEREAS, the Board of Supervisors of the County of Chesterfield,
Virginia, desires to make the determination required by Section 36-
55.30:2.B of the Code of Virginia of 1950, as amended, in order for
the Virginia Housing Development Authority to finance the economically
mixed project (the “Project”) described on Exhibit A attached hereto:
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
THE COUNTY OF CHESTERFIELD, VIRGINIA THAT:
1.the ability to provide residential housing and supporting
facilities that serve persons or families of lower or moderate income
will be enhanced if a portion of the units in the Project are occupied
or held available for occupancy by persons and families who are not
of low and moderate income; and
2.private enterprise and investment are not reasonably
expected, without assistance, to produce the construction or
rehabilitation of decent, safe and sanitary housing and supporting
facilities that will meet the needs of low and moderate income persons
and families in the surrounding area of the Project and this Project
will induce other persons and families to live within such area and
thereby create a desirable economic mix of residents in such area.
Adopted by the Board of Supervisors of the County of
Chesterfield, Virginia, on the ____ day of ____________, 2020.
Page 107 of 202
EXHIBIT A – Meridian Apartments
Architectural View of the existing Meridian Apartments entrance and clubhouse at Watermark
Location Map
GENERAL INFORMATION
Location 6500 Caymus Way
Tax ID 771-677-8191
Existing Zoning and Land Use C-3 with CUPD; Apartments
Size 16.18 Acres
Number of Apartment Units Existing 300 Units: (120) 1-bedroom, (132) 2-
bedroom, & (48) 3-bedroom
Page 108 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.2.a.1.
Subject:
Acceptance of a Parcel of Land Along Iron Bridge Road from Austin Woods Development Co.
Board Action Requested:
Accept the conveyance of a parcel of land containing 0.434 acres along Iron Bridge Road from Austin Woods
Development Co. and authorize the County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.434 acres
along Iron Bridge Road from Austin Woods Development Co. This conveyance is for the development of
Austin Woods Apartments Phase 1 and has been reviewed by the site plan team.
Approval is recommended.
Dale District
Attachments:
1.austin woods sketch
2.austin woods ded plat
Preparer:John Harmon, Real Property Manager
Approved By:
Page 109 of 202
W
A
Y
P
O I N T D R
BOWLINELN
C
T
T
O
T
I
L
A
N
E
C
H
O
C
A
N
U
T
E
D
R
C
T
L O T H A I
R
E
C
T
H I L L R D
DORIUS DR
MANUEL CT
TUCKER RD
S
W
A
N
H
A
V
E
NDR
GRAPEL
E
A
F
D
R
IR
O
N
BRIDGE P LIRONBRIDGERD
T H I E R R Y C T
M A N U E L S T
THIERRY ST
W I L M O T H D R
L E O P O L D C I R
CANASTA DR
A
U
T
U
M
N
P
O
I
N
T
D
R
O L D Z I O N H I L L R D
1 2
3
4
5
6
7 8 9 10 11
12
13
14 15 B L V D
1. VERITAS WAY 2. CAKEBREAD CT 3. PENFOLDS CT 4. PALO ALTO AVE 5. FLORA SPRINGS LN 6. OCTAGON DR 7. WHITE FENCE LN 8. FOUR VINES DR 9. MOLLYDOOKER LN 10. BARBOURSVILLE LN
12. ROSENBLUM CT 13. HENDRY AVE
11. KUNDE CT
15CROSSWINDS
GIBELNHAWSERLN
A
U
T
U
M
N
L
E
A
F
D
R
:1 inch = 583 feet [ DutyJ 01/24/2020 ]
VICINITY SKETCHAcceptance of a Parcel of Land Along Iron Bridge Road from Austin Woods Development Co.
0.434 Acre Dedication
Page 110 of 202
J:\
1
7
\
5
0
\
5
4
\
5
4
1
7
0
2
1
0
.
0
0
P
U
R
C
E
L
L
I
R
O
N
B
R
I
D
G
E
R
E
S
I
D
E
N
T
I
A
L
\
S
U
R
V
E
Y
-
F
O
R
C
I
V
I
L
\
D
r
a
w
i
n
g
s
\
5
4
1
7
0
2
1
0
R
O
W
D
E
D
I
C
A
T
I
O
N
-
R
O
U
T
E
1
0
.
d
w
g
PLANNERS / ARCHITECTS / ENGINEERS / SURVEYORS
ROANOKE / RICHMOND / NEW RIVER VALLEY / STAUNTON / HARRISONBURG / LYNCHBURG
15871 City View Drive, Suite 200 / Midlothian, Virginia 23113 / Phone (804) 794-0571 / www.balzer.cc
01-22-2020
CO. PLAN #20PR0106
CO. PROJ #19-0156
DATE: 01-22-2020
SCALE: 1" = 100'
JOB: 54170210.00
DRAWN BY: WRL
CHECKED BY: CMF
SHEET 1 OF 1
Page 111 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.2.a.2.
Subject:
Acceptance of a Parcel of Land Along Lonas Parkway from HHHunt Wescott, LLC
Board Action Requested:
Accept the conveyance of a parcel of land containing 0.006 acres along Lonas Parkway from HHHunt Wescott,
LLC and authorize the County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.006 acres
along Lonas Parkway from HHHunt Wescott, LLC. This conveyance is for the development of Wescott
Subdivision Section 1 and has been reviewed by the subdivision team.
Approval is recommended.
Attachments:
1.HHHunt wescott ded sketch
2.HHHunt wescott plat
Preparer:John Harmon, Real Property Manager
Approved By:
Page 112 of 202
CT
C T
CT
S
O
U
T
H
E
R
NBELLE LN
OHARA DR
T W E L V E O A K S R D
G L E N T A R A D R
C
T
B R O O K V I E W D RB
R
I
D
G
E
W
O
O
D
R
D
ASHLEYWILKES LNHEATH
D R
L
A
R
KI
N
L
N
LNV
A
L
L
E Y O V E R L O O K D R
F O R T S U M T E R R D
S C A L L A W A G R D
H U L L S T R E E T R D
T E N N E S S E E
P L Z
C H A T A N O O G A P L Z
T I M B E R N O R T H T R L
GABLE WAY
D E H A V I L A N D D R
L
O
N
A
S P
K
W
Y
LO
NA
S
P
K
W
Y
G R O V E C T M E R I T
MEMPHIS BLVD
V
A
L
L
E
Y
A
R
B
O
R
D
R
V
A
L
L
E Y
C R E S T D R
WHITE MANOR
S T E R L I N G -RT 288
W
WII VETERANS M
E
M
ORIAL H
W
Y
W E S C O T T W A Y
TIR
E
S
W
IN
G
W
AYLIN
D
L
N
W E S C O T T D RB
L
U
E
B
I
C
Y
C
L
E
S
T
:1 inch = 583 feet [ DutyJ 01/28/2020 ]
VICINITY SKETCHAcceptance of a Parcel of Land Along Lonas Parkway from HHHunt Wescott, LLC
0.006 Acre Dedication
Page 113 of 202
HHHUNT WESCOTT,LLC
D.B.12239 PG.99
P.B.259 PG.25
GPIN:738-678-3383-00000
#4001 LONAS PARKWAY
HHHUNT WESCOTT,LLC
D.B.12239 PG.99
P.B.259 PG.25
GPIN:737-679-9541-00000
#3801 LONAS PARKWAY
VARIABLE WIDTH
WATERLINE EASEMENT
0.8.12521 PG.813
\
\
\
\
\PARCEL A
DEDICATED TO THE
\COUNTY OF CHESTERFIELD
\(0.006 ACRE)
N 3678901.77
E 11737472.34
,~\
'%,..;>~
.tij,..;
"~//~~/
C2
16'WATERLINE
EASEMENT
D.B.3222 PG.995
VARIABLE WIDTH
SIGHT DISTANCE
EASEMENT FOR
VDOT MAINTENANCE
D.B.12560 PG.808
CURVE TABLE
CURVE LENGTH RADIUS DELTA TANGENT CHORD BEARING CHORD
C1 21.18 480.00 2'31'41 "10.59 S60.00'OO"W 21.18
C2 39.64 24.00 94'37'41"26.02 N71'25'20"W 35.28
C3 499.46 968.00 29'33'46"255.42 N09.19'36"W 493.94
C4 65.09 39.00 95'37'55"43.04 N70'55'13"W 57.80
I C5 482.50 968.00 28'33'32"246.37 N08'49'29"W 477.52
LINE TABLE
LINE BEARING LENGTH
L1 S61'15'50"W 67.04
L2 S61'15'50"W 50.63
NOTES
1.)THIS PROPERTY LIES IN ZONE 'X'OF THE FEMA DEFINED
FLOOD HAZARD AREA AS SHOWN ON FLOOD INSURANCE RATE
MAP NUMBER 51041C0140D,EFFECTIVE DATE 12-18-2012
2.)DATUM:HORIZONTAL -NAD 83
3.)NO IMPROVEMENTS ARE SHOWN ON THIS PLAT.
4.)NOT ALL EASEMENTS OF RECORD IN CONJUNCTION COUNTY PROJECT:18-0254
WITH THIS PROPERTY ARE SHOWN ON THIS PLAT.COUNTY SITE:19CP0057
HHHUNT WESCOT~LLC
D.B.12239 PG.99
P.B.259 PG.25
GPIN:737-678-1674-00000
#4000 LONAS PARKWAY
SCALE:1"=30'
J.N.:18-559
CHECK BY:KRB
15
!
GRAPHIC SCALE
o
I
PLAT SHOWING A PARCEL OF LAND LOCATED
30 60 AT THE INTERSECTION OF LONAS PARKWAY
'__.'AND WESCOTT WAY TO BE DEDICATED TO
CHESTERFIELD COUNTY,VIRGINIA(IN FEET ).==::=====0==:::======::=:========================
1 inch =30 ft.CLOVER HILL DISTRICT *CHESTERFIELD COUNTY,VIRGINIA
JENNINGSTEPHENSON,P.C.10160 STAPLES MILL ROAD
--------------..."GLEN ALLEN,VA 23060 JANUARY 27,2020ALANDSURVEYORSa.PHONE (804)545-6235V&PLANNERS V FAX (804)545-6239 DRAWN BY:KRB
Page 114 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.2.a.3.
Subject:
Acceptance of a Parcel of Land Along Willis Road from Scannell Properties #394, LLC
Board Action Requested:
Accept the conveyance of a parcel of land containing 0.1356 acres along Willis Road from Scannell Properties
#394, LLC and authorize the County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.1356 acres
along Willis Road from Scannell Properties #394, LLC. This conveyance is for the development of Scannell
Warehouse-Willis Road and has been reviewed by the site plan team.
Approval is recommended.
Attachments:
1.Scannell Prop ded
2.scannell prop plat 1
3.scannell prop plat 2
Preparer:John Harmon, Real Property Manager
Approved By:
Page 115 of 202
W I L L I S R D
R U S S E L L R D
C
A
R
R
O
L
L
L
N
A R V I N D R
P E R I W I N K L E D R
S
O
U
T
H
W
O
O
D
R
D
C
O
A
C
H
R
D
G
E
R
M
O
N
T
A
V
E
Q
U
I
N
N
F
O
R
D
B
L
V
D
:1 inch = 667 feet [ DutyJ 01/24/2020 ]
VICINITY SKETCHAcceptance of a Parcel of Land Along Willis Road from Scannell Properties #394, LLC
0.1356 Acre Dedication
Page 116 of 202
WILLIS ROAD - ROUTE 613
VARIABLE WIDTH PUBLIC R/W
D.B. 1143, PG. 167 S.H.P.B. 9, PG. 231
16' PRIVATE
WATER EASEMENT
D.B. 12075, PG. 970
P.B. 255, PG. 29-32
SCANNELL PROPERTIES #394 LLC
D.B. 12448, PG. 716
PARCEL 1B
PARCEL ID #799673250900000
P.B. 257, PG. 41-44
D.B. 11973, PG. 449-453
16' PUBLIC
WATER EASEMENT
D.B. 11973, PG. 439-443
D.B. 12064, PG. 593-601
P.B. 255, PG. 29-32
P.B. 257, PG. 37-40
S 78°30'01" W 1,248.54'
N
1
1
°
2
9
'
5
9
"
W
2
,
0
4
6
.
9
9
'
2,
0
4
2
.
2
6
'
S 78°30'01" W 1,248.37'
4.73' DEDICATION TO
CHESTERFIELD COUNTY
5,905 S.F. (0.1356 ACRE)
REMAINDER OF
LANDSCAPE STRIP
WITHIN PARCEL 1B
P.B. 255, PG. 29-32
HEREBY VACATED
BUILDING SETBACK (P.B. 255, PG. 29-32)
39.3' TO
ROAD
N 78°30'01" E
36.29'
S 56°29'59" E
8.18'
42.08'
5.78'
PUBLIC
WATER EASEMENT
227 S.F. (0.0052 ACRE)
77.70'
N
1
1
°
2
9
'
5
9
"
W
6
8
2
.
9
2
'
S
1
1
°
2
9
'
5
9
"
E
5
4
7
.
9
1
'
L23
L2
4
S 78°30'01" W 459.75'
L2
5
L26
L2
7
L28
L2
9
S 78°30'01" W 482.75'
S
1
1
°
2
9
'
5
9
"
E
9
1
.
5
1
'
16.00'
L16
16' & VARIABLE WIDTH
PUBLIC WATER EASEMENT
52,841 S.F. (1.2131 ACRES)
N 3672460.9027
E 11798891.6126
2,513,007 S.F.
57.6907 ACRES
ET
I
I
I
C
H
E
S
T
E
R
F
I
E
L
D
B
O
T
T
L
I
N
G
L
L
C
PA
R
C
E
L
1
A
NO
W
O
R
F
O
R
M
E
R
L
Y
PA
R
C
E
L
I
D
#
7
9
8
6
7
3
1
4
3
6
0
0
0
0
0
D.
B
.
1
2
1
9
0
,
P
G
.
7
4
0
P.
B
.
2
5
7
,
P
G
.
4
1
-
4
4
15.00'N 78°30'01" E 1,247.84'
15' LANDSCAPE STRIP
90' BUILDING SETBACK
VARIABLE WIDTH
SWMBMP EASEMENT #1
SEE SHEET 6 FOR DETAILS
LINE TABLE
SEGMENT
L16
L23
L24
L25
L26
L27
L28
L29
DISTANCE
16.00'
7.00'
20.87'
40.26'
6.00'
15.50'
22.00'
71.76'
BEARING
S78°30'01"W
N78°30'01"E
S11°29'59"E
N11°29'59"W
S78°30'01"W
N11°29'59"W
N78°30'01"E
S11°29'59"E
1410 WILLIS ROAD
N=3672739.8215
E=11799443.6131
4500 Main Street, Suite 400
Virginia Beach, Virginia 23462
757 490 0132 • FAX 757 490 0136Environmental Services
Land Development
Transportation Two Columbus Center
SCALE IN FEET
0
MATCHLINE - SEE SHEET 3
MA
T
C
H
L
I
N
E
-
S
E
E
S
H
E
E
T
2
Legend
CO SITE # 19PRO245
CO PROJ # 19-0141
3.THE PROPERTY SHOWN HEREON IS LISTED AS PARCEL ID #799673250900000 AMONG
THE RECORDS OF CHESTERFIELD COUNTY, VIRGINIA REAL ESTATE ASSESSMENT OFFICE
THE SUBJECT PROPERTY IS CURRENTLY ZONED I3 (HEAVY INDUSTRIAL DISTRICT)4.
2.OWNER OF RECORD: SCANNELL PROPERTIES #394 LLC IN DEED BOOK 12448, PAGE 716
General Notes
THE PROPERTY LINES SHOWN ON THIS PLAN ARE BASED UPON AN ACTUAL FIELD
SURVEY BY VHB, INC. AND FROM DEEDS AND PLANS OF RECORDS.1.
5.
PANEL NUMBERS 51041C 0166D, 51041C 0167D, 51041C 0168D AND 51041C 0169D
THIS PROPERTY LIES IN FLOOD ZONE X (AREA DETERMINED TO BE OUTSIDE THE
INSURANCE RATE MAP FOR CHESTERFIELD COUNTY, VIRGINIA HAVING COMMUNITY
0.2% ANNUAL CHANCE FLOODPLAIN), ZONE X SHADED (AREAS OF 0.2% ANNUAL
CHANCE FLOOD, AREAS OF 1% CHANCE FLOOD WITH AVERAGE DEPTHS OF LESS
THAN 1 FOOT OR DRAINAGE AREAS LESS THAN 1 SQUARE MILE) AND ZONE AE
(BASE FLOOD ELEVATIONS DETERMINED)(FLOODWAY AREA) AS INDICATED ON FLOOD
DATED DECEMBER 18, 2012.
ALL PARCELS ARE TO BE SERVED BY PUBLIC WATER AND SEWER6.
JURISDICTIONAL WETLANDS SHALL NOT BE DISTURBED WITHOUT WRITTEN PERMISSION7.
FROM THE APPROPRIATE STATE AND/OR FEDERAL AGENCIES
RESOURCE PROTECTION AREA (RPA) TO REMAIN IN ITS NATURAL STATE; NO8.
STRUCTURE TO BE LOCATED WITHIN THE RPA
FILE # 34534sd-1.dwg
DRAWN BY: DWP
DATE: 01/08/20
PROJECT NO: 34534.00
SHEET 1 OF 6 SCALE:1"=50'
CHECKED BY: DWA
Various Easements Across Parcel 1B
( Parcel Id #799673250900000 )
Chesterfield County, Virginia
Plat of 0.1356 Acre Dedication and
Bermuda District
Property of Scannell Properties #394 LLC
Lic. No. 2215
DAVID W. ANDREACOMMONWEALTH OF VI
R
G
I
N
I
A
L
A
ND SUR V E Y O R
Page 117 of 202
ALSTOM POWER INC.
PARCEL 2
NOW OR FORMERLY
PARCEL ID #800673951800000
D.B. 5989, PG. 1
D.B. 2066, PG. 415 (PLAT)
20' ACCESS EASEMENT
D.B. 11879, PG. 785
P.B. 252, PG. 75
P.B. 252, PG. 77-78
S 78°30'01" W 1,248.54'
S
1
3
°
3
1
'
2
6
"
E
6
5
4
.
3
7
'
S 78°30'01" W 1,622.00'
S 78°30'01" W 1,248.37'
6
4
9
.
6
3
'
WILLIS ROAD - ROUTE 613
VARIABLE WIDTH PUBLIC R/W
D.B. 1143, PG. 167 S.H.P.B. 9, PG. 231
D.B. 11973, PG. 449-453
4.73' DEDICATION TO
CHESTERFIELD COUNTY
5,905 S.F. (0.1356 ACRE)
REMAINDER OF
LANDSCAPE STRIP
WITHIN PARCEL 1B
P.B. 255, PG. 29-32
HEREBY VACATED
BUILDING SETBACK (P.B. 255, PG. 29-32)
40.4' TO
ROAD
20' ACCESS EASEMENT
D.B. 11879, PG. 785
P.B. 252, PG. 75
SCANNELL PROPERTIES #394 LLC
D.B. 12448, PG. 716
PARCEL 1B
PARCEL ID #799673250900000
P.B. 257, PG. 41-44
62.44'
20.18'
49.98'
16.00'
S
1
1
°
2
9
'
5
9
"
E
6
6
4
.
8
3
'
N
1
1
°
2
9
'
5
9
"
W
5
4
0
.
4
4
'
L1
0
L11
L1
2
L13
16' & VARIABLE WIDTH
PUBLIC WATER EASEMENT
52,841 S.F. (1.2131 ACRES)
N 3672709.7840
E 11800114.9218
2,513,007 S.F.
57.6907 ACRES
IRF
N 78°30'01" E 1,247.84'15.01'
15' LANDSCAPE STRIP
90' BUILDING SETBACK
159.78'
VARIABLE WIDTH
SWMBMP EASEMENT #1
SEE SHEET 6 FOR DETAILS
VARIABLE WIDTH
SWMBMP ACCESS EASEMENT
SEE SHEET 5 FOR DETAILS
LINE TABLE
SEGMENT
L10
L11
L12
L13
DISTANCE
101.77'
14.00'
16.00'
14.00'
BEARING
N11°29'59"W
S78°30'01"W
N11°29'59"W
N78°30'01"E
1410 WILLIS ROAD
N=3672683.3494
E=11799984.9896
DRAWN BY: DWP
DATE: 01/08/20
PROJECT NO: 34534.00
SHEET 2 OF 6 SCALE:1"=50'
CHECKED BY: DWA
4500 Main Street, Suite 400
Virginia Beach, Virginia 23462
757 490 0132 • FAX 757 490 0136Environmental Services
Land Development
Transportation Two Columbus Center
SCALE IN FEET
0
MATCHLINE - SEE SHEET 4
VIR
G
I
N
I
A
S
T
A
T
E
P
L
A
N
E
C
O
O
R
D
I
N
A
T
E
S
Y
S
T
E
M
SO
U
T
H
Z
O
N
E
-
N
A
D
8
3
MA
T
C
H
L
I
N
E
-
S
E
E
S
H
E
E
T
1
Various Easements Across Parcel 1B
( Parcel Id #799673250900000 )
Chesterfield County, Virginia
Plat of 0.1356 Acre Dedication and
Bermuda District
Property of Scannell Properties #394 LLC
FILE # 34534sd-1.dwg
TIE LINE
N 33°45'49" W
123.53'
Lic. No. 2215
DAVID W. ANDREACOMMONWEALTH OF VI
R
G
I
N
I
A
L
AND SUR V E Y O R
CO SITE # 19PRO245
CO PROJ # 19-0141
Page 118 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.3.
Subject:
Request to Quitclaim a Portion of a Variable Width SWM/BMP Easement Across the Property of Shawn D.
Dunn
Board Action Requested:
Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed
to vacate a portion of a variable width SWM/BMP easement across the property of Shawn D. Dunn.
Summary of Information:
Shawn D. Dunn has requested the vacation of a portion of a variable width SWM/BMP easement across his
property as shown on the attached plat. This request has been reviewed by Environmental Engineering and is
needed for the development of S. D. Dunn Hauling.
Approval is recommended.
Attachments:
1.shawn dunn qc sketch
2.shawn dunn plat
Preparer:John Harmon, Real Property Manager
Approved By:
Page 119 of 202
G
L
U
CIA D
R
E
D
G
E
W
O
O
D
D
R
ROLANDDR
CIRCLESTON
E
C
TARROWFIELD S T
S O U T H S T
H A P P Y H I L L R D
C T P L
H
A
R
R
O
W
G
A
T
E R
D
L I N D B E R G D R
L A N S M I L L
D R
PINE FOREST DR
A M H E R S T O A K L N
PINELAND A V E
I D A A V EMIMIAVE
P
A
U
L
I
N
E
A
V
E
G
A
R
Y
A
V
E
AMHERST RIDGE WAY
LN
A
M
H
E
R
S
T
RIDGELOOP
2. FIALA DR
1. N SWIFT BLUFF CT
J E F F E R S O N D A V I S H W Y
:1 inch = 583 feet [ dutyj 01/08/2020 ]
VICINITY SKETCHRequest to Quitclaim a Portion of a Variable Width SWM/BMP Easement Across the Property of Shawn D. Dunn
Portion of a SWM/BMP Easement to be Quitclaimed
Page 120 of 202
Page 121 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.4.
Subject:
Conveyance of an Easement to Virginia Electric and Power Company
Board Action Requested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute an agreement with Virginia Electric and Power
Company for a 15' underground easement to extend service to the new Emergency Communications Tower at
Lowe's Soccer Complex.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an agreement
with Virginia Electric and Power Company for a 15' underground easement to extend service to the new
Emergency Communications Tower at Lowe's Soccer Complex.
DISTRICT: Bermuda
Attachments:
1.va power - sport park Lowes
2.Sutil-copie20012710290
Preparer:John Harmon, Real Property Manager
Approved By:
Page 122 of 202
Page 123 of 202
Page 124 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.5.
Subject:
Award of Construction Contract for County Project #19-0002, Cherrytree Lane Wastewater Assessment
District
Board Action Requested:
The Board of Supervisors is requested to authorize the Director of Procurement to award the construction
contract to RDS Utilities, L.C., in the amount of $115,997.28 and execute all necessary change orders up to the
full amount budgeted for the Cherrytree Lane Wastewater Assessment District.
Summary of Information:
This project consists of the construction of approximately 247 linear feet of 8-inch diameter sewer line, 132
linear feet of 6-inch sewer laterals, 10 vertical feet of sewer manholes, 12 linear feet of 6-inch waterline, and
pavement restoration to make wastewater service available to three lots along Cherrytree Lane in the
Midlothian Magisterial District.
Staff received a total of three bids ranging from $115,997.28 to $428,443.95. The County’s Utilities
Department has evaluated the bids and recommends award of the contract to the lowest responsive and
responsible bidder.
Funds for this project are available in the current CIP.
Attachments:
1.Project Map for Cherrytree Lane AD
Preparer:George Hayes, Director of Utilities
Andrea Peeks, Director of Budget and Management
Approved By:
Page 125 of 202
W H U G U E N O T R D 9201
9015
2342
2337
9103
2440
2538
2321
2438
2448
2438
9101
2720
2431
2532
25182459
2700
2641
2446
2707
2450
2325
2632
2732
2733
2606
2408
2618
2356
2719
2364
2542
2324
2615
2629
2519
2430
2509
2422
2533
2425
2603
2413
2423
2358
2416
9038
2618
2439
2631
2621
2339
2311
9300
2355
2409
9028
2439
2501
2701
2314
9530
2611
9536
9522
2419
2511
2420
2634
2504
9536
2808
2508
2315
9514
2610
2705
2601
9406
9426
94179528
2529
9436
2500
2539
2800
2519
2530
9407
9504
9416
2401
9446
2406
2411
9535
2324
2422
2540
2510
2414
2711
2704
2702
2430
9544
9030
2900
9427
2501
2711
9429
2642
2700
2701
9616
2764
9301
9505
24382447
2501
2520
2502
2365
9520
9515
9447
9633 2509
2502
3024
2756
2757
9525
27482740
2901
3108
2400
9608
2437
3008
2703
9632
2521
2908 2601
2610
2628
2531
2621 9018
2600
3000
3132
2611
2307
2924
9321
2813
9311
9640
9625
3016
2710
2700
2506
2630
9641
2620
9657
3001
2520
2801
9648
2816
2610
3109
2421
9649
9320
2600
3133
9617
9624
3124
2324
3117
2414
3101
9609
2508
2510
3100
2763
3116
3125
29162747
3017
2771
2739
3031
3025
9600
2503 9201
2423
9656
9310
2422
2715
9512
2626
2430
9026
92009504
2413
2502
2510
2637
2330
2732
2429
8701
24072516
9300
2627
9422
2524
2506
2300 2300
2402
3120
2532
9510
2519
25272524
2532
2511
2516
25352540
2503
2508
2619
3118
B R O O K W O O D R D
J
I
M
M
Y
W
I
N
T
E
R
S
R
D
F A R R L N
BECKHAM DR
R A T T L E S N A K E R D
F
I
L
L
M
O
R
E
R
D
C H E R R Y T R E E L N
P
U
L
L
I
A
M
S
T
C E D A R C R E S T R D
W I L L I A M S W O O D R D
L
A
N
C
R
A
F
T
R
D
B U L L I N G T O N R D
W
E
S
T
G
A
T
E
D
R
Midlothian Magisterial DistrictChesterfield CountyDepartment of Utilities
Board of Supervisors Meeting - February 2, 2020Award of Contract for County Project #19-0002Cherrytree Lane Wastewater Assessment District
1 inch = 400 feet
´
Wastewater AssessmentDistrict Boundary(3 Lots)
247' of 8-Inch Sewer Line
MN - 01-31-2020
Page 126 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.6.
Subject:
Award of Construction Contract for the County Complex Regenerative Stormwater Conveyance Project.
Board Action Requested:
The Board of Supervisors is requested to authorize the award of the construction contract to Dorin
Landscaping, Inc. in the amount of $227,963.00, execute all necessary change orders up to the full amount
budgeted and authorize the Director of Procurement to execute the necessary documents.
Summary of Information:
Funding for the County Complex Regenerative Stormwater Conveyance Project was allocated in the Capital
Improvement Program for FY2018 as a means for county compliance towards the Chesapeake Bay Total
Maximum Daily Load (TMDL). The project includes the retrofit of approximately 340 linear feet of riprap
lined channels to Regenerative Stormwater Conveyances discharging to an unnamed tributary of Proctors
Creek. Construction activities include grading and installation of riprap forebays, step pools, cobble and
boulder riffles, sand/woodchip media and plantings. The stormwater pollution reduction will be credited
towards the county’s Chesapeake Bay TMDL compliance plan.
Attachments:
None
Preparer:Scott Smedley, Director of Environmental Engineering
Christopher "Matt" Harris, Deputy County Administrator
Approved By:
Page 127 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.7.
Subject:
Authorization to Proceed with Grant Requests for Transit Demonstration Funds for the Route 1 Transit Service
and Technical Assistance Funds for a Route 60 Transit Feasibility Study
Board Action Requested:
Staff recommends the Board authorize the County Administrator to proceed with grant funding requests for
additional transit demonstration funds for the Route 1 transit service and technical assistance funds for a Route
60 (Chippenham Parkway – Walmart Way) transit feasibility study.
Summary of Information:
Annually, the Virginia Department of Rail and Public Transportation (VDRPT) provides rail and transit grants
through a competitive process. Applications for FY21 grants were due February 1, 2020. Staff has submitted
two transit grant funding requests.
In 2019, the Virginia Department of Rail and Public Transportation provided transit demonstration funds for
the Route 1 (Falling Creek – Tyler) transit service. Additional capital and operating funds ($955,175) are
needed for the two-year demonstration period. Staff has submitted an application for additional transit
demonstration funds. Transit demonstration funds require a 20% local match. The local match ($191,035) can
be provided using funds from the General Road Improvement Account.
The Richmond Regional Transportation Planning Organization (RRTPO) Transit Vision Plan, Phase II study
has identified Route 60 from Chippenham Parkway to Chesterfield Towne Centre as a good candidate for local
transit service. Staff has submitted an application for technical assistance funds to conduct a transit feasibility
study for Route 60 from Chippenham Parkway to Walmart Way. The study is estimated to cost $110,000.
Technical assistance funds require a 50% local match. The local match ($55,000) can be provided using funds
from the General Road Improvement Account. If awarded, staff will bring forward a request to accept the
grants and appropriate the grant funds. Staff recommends the Board authorize the County Administrator to
proceed with the grant funding requests for additional transit demonstration funds for the Route 1 transit
service and technical assistance funds for a Route 60 (Chippenham Parkway – Walmart Way) transit feasibility
study.
Attachments:
None
Page 128 of 202
Preparer:Brent Epps, Asst. Director
Approved By:
Page 129 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.8.
Subject:
Authorize Advertisement of Proposed Ordinance Changes for the FY2021 Water and Wastewater Utility Rates
Board Action Requested:
Authorize Advertisement of a Public Hearing for Proposed Ordinance Changes for the FY2021 Water and
Wastewater Utility Rates as outlined below.
Summary of Information:
The Board is requested to establish March 25, 2020 at 6:00 p.m. for a public hearing on the proposed ordinance
changes for the FY2021 water and wastewater utility rates. Approval for this ad now ensures that legal notices
are advertised in a timely and prescribed manner. This item requests authorization to advertise the necessary
public hearing in accordance with the state code.
Utilities User Fees - The Utilities Department’s analysis of the FY2021 budget, capital projects, and projections
over the next ten years indicate that current revenues, without fee increases, will not be sufficient to cover
operating, debt and capital expenses. The proposed Utility rates are displayed below:
Fee: Rate:
Customer cost charges $5.08 /month
Water commodity cost charge $2.25/CCF
Water capacity cost charge $7.95/ERU/month
Wastewater commodity cost charge $2.29/CCF
Wastewater capacity cost charge $14.15/ERU/month
A net total increase of $2.7 million in revenues is anticipated from the change in the unit rate of the commodity
charges and the water capacity charge ($2.1 million in commodity charges and $600,000 in the water capacity
charge). The customer and wastewater capacity charges are unchanged from FY2020. A typical residential
combined water and wastewater charge will increase $1.29 per month, from $57.67 to $58.96, based on
consumption of 7 CCFs (one CCF is 100 cubic feet or 748 gallons of water).
Utility Connection Fees – The department’s analysis of costs for expansion projects and projections over the
next ten years reflect the need to adjust the water capital cost recovery charge portion of connection fees to
cover capital costs. For a 5/8” residential size meter, the water capital cost recovery charge is proposed to
increase from $5,725 to $6,000 (generating an additional $500,000 in revenue). The capital cost recovery
Page 130 of 202
charge fees for larger meters will increase proportionately based on meter size. There are no proposed fee
changes for the wastewater capital cost recovery charge portion of the connection fees.
Companion Meter Installation Charge – The department’s analysis of the materials, equipment, and operational
costs associated with the installation of a residential companion meter for irrigation usage indicates an increase
is necessary to recover the costs. The companion meter installation charge will increase $25, from $500 to
$525.
Attachments:
1.2021 Utility Charges and Connection Fees Ordiance
Preparer:George Hayes, Director of Utilities
Andrea Peeks, Director of Budget and Management
Approved By:
Page 131 of 202
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO
UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1)That Sections 18-22 and 18-27 of the Code of the County of Chesterfield, 1997, as
amended, are amended and re-enacted to read as follows:
Sec. 18-22. - Connection fees.
(a) The water connection fee shall be the capital cost recovery charge plus the meter installation
charge based on the size of the water meter that the director installs. The wastewater connection fee
shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if
the property does not receive water service, the size of the water meter that would serve the property
if it received water service. The service(s) furnished through these facilities shall not extend to
another property/parcel nor will the service be transferable to another property/parcel.
(b) The capital cost recovery charge shall be:
Capital Cost
Recovery Charge
Customer Class
Meter
Size
(inches)
Number
of
ERU's
per
Unit Water Wastewater
(i)
For a dwelling, single-family, including townhouses,
manufactured homes that are not located in a
manufactured home park, and individually metered
multifamily dwelling units
5/8 1.00 $5,725.00
6,000.00 $5,400.00
(ii) For a dwelling, two-family (per unit) 5/8 1.00 5,725.00
6,000.00 5,400.00
(iii)
For manufactured homes that are located in a
manufactured home park and for master metered
multiple-family dwellings other than multiple-family
dwellings used exclusively as housing for colleges
and/or universities (per unit)
0.85 4,866.00
5,100.00 4,590.00
(iv) For all other customer classes 5/8 1.00 5,725.00
6,000.00 5,400.00
Page 132 of 202
1 2.50 14,313.00
15,000.00 13,500.00
1½ 5.00 28,625.00
30,000.00 27,000.00
2 8.00 45,800.00
48,000.00 43,200.00
3 16.00 91,600.00
96,000.00 86,400.00
4 25.00 143,125.00
150,000.00 135,000.00
6 50.00 286,250.00
300,000.00 270,000.00
8 80.00 458,000.00
480,000.00 432,000.00
10 115.00 658,375.00
690,000.00 621,000.00
12 155.00 887,375.00
930,000.00 837,000.00
The capital cost recovery charge for meters that are larger than 12 inches shall be determined by
the director based on the number of ERUs per unit.
(v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five-
eighths ( 5/8 ) inch shall be the same capital cost recovery charge in subsection (b)(iv).
o o o
(c) The meter and water service line installation charge shall be:
(1) For installing water service lines:
Inches Charge
5/8 $1,900.00
Page 133 of 202
1 2,150.00
1½ 4,150.00
2 4,700.00
(2) For installing meters:
Inches Charge
5/8 $80.00
1 130.00
1½ 320.00
2 420.00
(3) For installing residential outside use meters using existing service lines: $500.00 525.00.
o o o
(i) A consumer who has paid a connection fee shall pay the monthly service charge and ancillary
charges irrespective of whether the consumer is actually receiving utility service.
o o o
Sec. 18-27. - Utility charges.
Effective with bills issued on and after July 1, 20192020, the consumer shall pay charges for utility
service in accordance with the following schedules:
(a) Monthly service charges. The monthly service charge shall be:
(1) Customer cost charge. A customer cost charge of $2.54 for each service account.
However, customers who have only a water account or a wastewater account shall pay a
customer cost charge of $5.08.
(2) Commodity cost charge.
(i) Water: $2.15 2.25 per 100 cubic feet (Ccf).
(ii) Wastewater: $2.25 2.29 per 100 cubic feet (Ccf).
(3) Capacity cost charge.
Page 134 of 202
Monthly Capacity
Charge Customer Class
Meter
Size
(inches)
Number
of
ERUs per
Unit Water Wastewater
(i)
Dwelling, single-family, including townhouses and
manufactured homes that are not located in a
manufactured home park
5/8 1.00 $7.64 7.95 $14.15
(ii) Dwelling, two-family (per unit) 5/8 1.00 7.64 7.95 14.15
(iii)
Manufactured homes that are located in a
manufactured home park and multiple-family
dwellings other than multiple-family dwellings used
exclusively as housing for colleges or universities (per
unit)
0.85 6.49 6.76 12.03
(iv) All other customer classes 5/8 and
¾ 1.00 7.64 7. 95 14.15
1 2.50 19.10
19.88 35.38
1½ 5.00 38.20
39.75 70.75
2 8.00 61.12
63.60 113.20
3 16.00 122.24
127.20 226.40
4 25.00 191.00
198.75 353.75
6 50.00 382.00
397.50 707.50
8 80.00 611.20
636.00 1,132.00
Page 135 of 202
10 115.00 878.60
914.25 1,627.25
12 155.00 1,184.20
1,232.25 2,193.25
(v) The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths inch
shall be the capacity cost charge in subsection (a)(3)(iv).
o o o
(d) A consumer who has paid a connection fee Where service has been established through the
payment of a connection fee, consumers shall pay the monthly service charge and ancillary
charges, irrespective of whether the consumer is actually receiving utility service.
o o o
(2)That this ordinance shall become effective July 1, 2020.
Page 136 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.9.
Subject:
Authorize Advertisement of 2020 Calendar Year Tax Rates and Other Required Legal Notices and Public
Hearings Related to the Proposed FY2021 Budget
Board Action Requested:
Authorize Advertisement of 2020 Calendar Year Tax Rates and Other Required Legal Notices and Public
Hearing Related to the Proposed FY2021 Budget
Summary of Information:
This item is to authorize staff to proceed with the required notices for advertising the calendar year 2020 tax
rates as well as the public hearings related to the FY2021 budget. The Board is requested to establish March 25,
2020 for public hearings on tax rates, the Proposed FY2021 Budget, the Proposed FY2021-2025 Capital
Improvement Program, the Proposed FY2021 Community Development Block Grant and HOME Investments
Partnership Grant Programs, and other ordinance changes. Advertising requirements differ depending on the
item; therefore, approval for these ads now ensures that legal notices are advertised in a timely and prescribed
manner. This item requests authorization to advertise the necessary public hearings in accordance with the state
code. Estimated times for the public hearings are listed in the table as well as recommended tax rates for
advertisement. These rates are not to exceed amounts, meaning the Board of Supervisors could adopt a lower
rate but cannot exceed the respective, advertised marks.
Tax Rates:
The Board must advertise a rate for each tax classification for the 2020 tax year. The advertised rate leaves the
Board the flexibility to adopt any rate up to, but not higher than the one advertised. The recommended
advertised rates are shown below.
Category Rate
Real Estate $0.95
Tangible Personal Property (excluding automobiles and
trucks) and Real Estate for Public Service Corporations $0.96
Personal Property $3.60
Personal Property (automobiles and trucks) of Public
Service Corporations $3.60
Computer Equipment and Peripherals Used in Data $0.24
Page 137 of 202
Centers
Personal Property Tax for members of Volunteer Rescue
Squads, Volunteer Fire Departments, Volunteer Police
Chaplains, and Auxiliary Police
$0.96
Personal Property Tax for Wild and Exotic Animals $0.01
Personal Property Tax for Motor Vehicles that use "Clean
and Special Fuels"$3.24
Machinery and Tools $1.00
Personal Property Tax for Motor Vehicles, Trailers, And
Semi-Trailers with a gross weight of 10,000 Pounds or
more
$0.96
Airplanes $0.50
Personal Property Tax for Specially Equipped Motor
Vehicles $0.01
Public Hearings:
The Code of Virginia requires that public hearings on the budget and on tax rates be held at different times but
can be on the same day. Therefore, public hearings are planned to be advertised for March 25, 2020 as follows:
Topic Time
Utilities Department Ordinance Changes 6:00
p.m.
Tax Rates 6:05
p.m.
Proposed FY2021 Community Development Block
Grant Program
6:10
p.m.
Proposed FY2021-FY2025 Capital Improvement
Program
6:15
p.m.
Proposed FY2021 Budget 6:20
p.m.
Attachments:
None
Preparer:Andrea Peeks, Director of Budget and Management
Approved By:
Page 138 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.10.
Subject:
Set a Public Hearing to Consider an Amendment to The Comprehensive Plan, Chapter 10: The Land Use Plan,
General Land Use Guidelines for Urban Development Areas
Board Action Requested:
Set March 11, 2020 as the public hearing date for this item.
Summary of Information:
The county is submitting projects for state funding consideration through the Commonwealth Transportation
Board’s Smart Scale program. The state evaluates transportation needs in three travel markets: Corridors of
Statewide Significance, Regional Networks and Urban Development Areas (UDAs). As part of an update to
the Smart Scale program, the state is now requiring local Comprehensive Plans to reference the section of the
Code of Virginia pertaining to UDAs in order for candidate Smart Scale projects in UDA areas to be eligible
for funding consideration. Staff has prepared and recommends the following amendment to Chapter 10: The
Land Use Plan, page LU 7, under General Land Use Guidelines:Urban Development Areas. The Regional
Mixed Use, Community Mixed Use, Residential Mixed Use, High Density Residential and Medium-High
Density Residential categories of the Land Use Plan Map are designated as Urban Development Areas pursuant
to the Code of Virginia 15.2-2223.1. Incentives for developing in these areas include higher density allowances
as described in the land use categories.
The Smart Scale process requires pre-applications be submitted by April 2, 2020, which necessitates having
this amendment formally adopted into the Plan prior to this date. The Planning Commission recommended
approval (5-0) of this item after holding a public hearing on January 21, 2020.
Attachments:
None
Preparer:Andrew Gillies, Director of Planning
Approved By:
Page 139 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.11.
Subject:
Set a Public Hearing to Consider the Claim of Julia Griffith and Kathleen Bowen, Executors of the Estate of
Michael William Bowen for Surplus Tax Sale Funds
Board Action Requested:
Set a Public Hearing for March 11
Summary of Information:
Michael William Bowen, now deceased, owned property in Chesterfield County located at 3232 Fortunes
Ridge Road. On June 22, 2015, the County initiated a forced sale of the property due to delinquent real estate
taxes. On April 20, 2016, the Circuit Court entered an order confirming the sale of the property and the
delinquent taxes were paid. The balance of $79,734.42 in proceeds from the sale was deposited with the Clerk
of the Circuit Court. Mr. Bowen's heirs never made a claim for the surplus funds while the Clerk held them.
Pursuant to state law, since two years had passed with no one coming forward to claim the funds, the surplus
were paid to the County by the Clerk of the Circuit Court.
The County has now received a request from Mr. Bowen's heirs to recover the surplus funds on behalf of the
estate. The law allows the former owners to request the money from the County after such surplus funds are
paid to the County. However, the request must be approved and the funds appropriated by the Board after
holding a public hearing. The Board, however, has no obligation to approve the request either in full or in part.
Attachments:
None
Preparer:Jeff Mincks, County Attorney
Approved By:
Page 140 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.12.
Subject:
Authorize the County Administrator, in Collaboration with the School Superintendent, to Contract with a
Management Consulting Firm for the Purposes of Conducting a Teacher Recruitment, Retention and Salary
Study
Board Action Requested:
The Board is requested to authorize and appropriate $100,000 for the study of teacher recruitment, retention
and compensation in Chesterfield County Schools.
Summary of Information:
Chesterfield County and Chesterfield County Public Schools are committed to recruiting, rewarding and
retaining a quality workforce to serve our thriving community. To assist in this effort, the county plans to
conduct three human resource studies.
The first is currently underway as the county recently contracted with a consultant to conduct a comprehensive
public safety classification and compensation study for the Police Department, Fire & EMS Department and
Sheriff’s Office to develop a modern, competitive and sustainable Public Safety Pay Plan to enhance the
county’s recruitment and retention efforts of public safety personnel in the current competitive labor market.
The second study is to conduct a similar study for teachers in the county’s public schools, another critical group
that directly impacts this thriving community. The study for teachers will be more expansive, as it is designed
to evaluate schools’ policies, procedures and practices currently used to recruit, reward and retain qualified
staff. This comprehensive evaluation will include a review of current recruitment and onboarding practices,
existing pay scales and compensation strategies, a detailed pay compression analysis, teacher climate
assessments, and a turnover trend analysis.
The third and final study will be a recruitment, pay and retention study for all remaining county and schools
positions; this study will likely occur following the completion of the public safety and teacher studies. All
other employees are equally valuable to this community’s success and highly marketable in today’s workforce;
therefore, these positions need to be addressed in a similar fashion through a future study.
Recruitment and Retention studies are considered a best practice in human resource management, thus drawing
regional interest. County and schools staff will determine which localities may be interested in joining the
study for economies of scale and continued good faith regional partnerships.
Page 141 of 202
Attachments:
None
Preparer:Andrea Peeks, Director of Budget and Management
Approved By:
Page 142 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.13.
Subject:
Acceptance of State Roads
Board Action Requested:
Adoption of resolutions for the referenced state roads acceptances.
Summary of Information:
Clover Hill District: Rountrey Section 6
Dale District: Silverleaf Sales and Recreation Center
Midlothian District: Crofton Village at Charter Colony
Attachments:
1.2020-02-19 Clover Hill - Rountrey Section 6
2.2020-02-19 Dale - Silverleaf Sales & Rec Center
3.2020-02-19 Midlothian - Crofton Village at Charter Colony
Preparer:Scott Smedley, Director of Environmental Engineering
Approved By:
Page 143 of 202
Page 144 of 202
Page 145 of 202
Page 146 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.14.
Subject:
Curbside Recycling Fee Model and Rate
Board Action Requested:
Adopt a new fee model for the curbside recycling program, to include an increase of the curbside recycling fee
from $25 to $40 annually. Grant the County Administrator authority to adjust the fee on an annual basis
following written notification to the Board of Supervisors.
Summary of Information:
The County has participated in the region’s curbside recycling program since its inception via a service
agreement with the Central Virginia Waste Management Authority (CVWMA). The County’s current level of
single-stream recycling exceeds 14,000 tons year through the CVWMA program, private haulers and the
Convenience Centers’ drop-off program.
Until 2010, the program was funded through tax revenues. The financial stresses of the great recession forced
difficult prioritization decisions in many areas of County operations, to include curbside recycling, leading to
the implementation of a $25 per household annual fee and an opt-out provision for households who did not
want to participate in the program or pay the fee.
Since FY11, approximately 20,000 citizens have opted out of the program leading to reduced revenues. In
addition, overseas recycled commodity markets have collapsed, leading to a significant increase in recycling
processing costs. The combination of these two factors has resulted in a projected financial subsidy of the
program totaling approximately $859,000 in FY20. This subsidy is estimated to increase to over $1,000,000 by
the end of the current contract in 2023.
Nationally, localities have undertaken a wide range of strategies in response to the challenges facing recycling,
to include renegotiating contracts, redesigning or eliminating programs and increasing fees for the service. At
the request of Chesterfield County leadership, CVWMA agreed to a formal program review to better
understand this topic over the short and long-term. Chesterfield County staff, CVWMA leadership and
stakeholders from other jurisdictions participated extensively in this study. The study concluded that despite the
overall challenges facing recycling, the economies of scale of the CVWMA contract and the cost for the
current service appears to compare favorably with private solid waste haulers who also provide recycling
services.
Page 147 of 202
Considering this finding, staff analyzed the existing fee model with the goal of determining all factors that will
influence revenues and expenditures through the end of the current contract in 2023. After considering options,
a fee model that simply divides the total program cost by the number of current participants best achieves the
stated goal. Hence, staff recommends that the Board increase the annual program fee from $25 to $40, effective
for the June 5, 2020 tax bill, in order to generate adequate revenue to cover program costs. The new model also
pivots the County towards a opt-in subscription model for all new single family residences. Households
currently participating in the program will receive a letter informing them of the program changes and how to
opt out if they so choose.
This item also grants the County Administrator the ability to annually increase or decrease the fee, following
written notification to the Board of Supervisors, to account for future shifts in revenue and/or expenses.
Under the new model, citizens will still have the ability to opt-out of the program if they prefer utilizing the
County’s free drop-off convenience centers, or private waste haulers who also provide recycling, choose not to
recycle or are receiving recycling services through their homeowner’s association.
As part of implementing this new model, the County also plans to simplify methods through which citizens can
contact the County about the program and contact all citizens who have previously opted out of the program to
encourage them to begin recycling again. Further, new residents, and those moving to new homes, will also
begin receiving a letter from the County with instructions on how to sign up for the curbside recycling
program.
Going forward, staff is hopeful that the new contract will provide more alternatives for the County and other
participating localities to consider such as direct fee billing and multifamily and commercial options, which are
not part of the current program.
Attachments:
None
Preparer:Clay Bowles, Director
Approved By:
Page 148 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.15.
Subject:
Lease Extension of Property at Centre Court for Use by the Economic Development Department
Board Action Requested:
Approve a lease extension with Family Holdings, L.C. for office space at Centre Court for the Economic
Development Department.
Summary of Information:
Since 1997, the County has leased space at Centre Court for use by the Economic Development Department.
The lease is for 4,741 square feet and expires March 31, 2020. Staff recommends that the Board approve a
lease extension through January 31, 2023 at a reduced rate of $17.58 per square foot with 3% annual increases.
The current lease rate is $18.58 per square foot.
Approval is recommended.
Attachments:
None
Preparer:John Harmon, Real Property Manager
Approved By:
Page 149 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 14.B.16.
Subject:
Approval of Grant Agreement with DuPont Specialty Products USA, LLC
Board Action Requested:
The Board is requested to approve a Grant Agreement with DuPont Specialty Products USA, LLC.
Summary of Information:
DuPont Specialty Products USA, LLC (DuPont), a global provider of technology-based materials, ingredients,
and solutions, will modernize and expand its manufacturing and technology presence in Chesterfield County.
Chesterfield County successfully competed with an existing DuPont facility located in Ireland for this project.
The expansion will include capital improvement in land, and buildings, investment in machinery, and /or
equipment and the creation and maintenance of at least sixty (60) new full-time jobs in the County. In order to
encourage the company to expand its operations in Chesterfield County. The County and the EDA have
determined that this expansion will provide significant economic benefits to Chesterfield County in terms of
tax revenue and economic activity from capital investment and employment. The State and County Economic
Development staff negotiated a grant agreement with DuPont. The company will receive a $250,000 grant from
the Commonwealth Opportunity Fund, which requires a local match. The County will meet the local match
requirement by awarding a grant to the company through the Economic Development Authority (“EDA”) of a
sum equivalent to the amount of the marginal increase in machinery and tools taxes generated by Capital
Investments at the Facility in FY19, FY20, and FY21 (approximately $1.3 million). The Locality Grant will be
awarded annually during the immediate five-year period following each fiscal year and be calculated based on
the Capital Investment occurring in each respective fiscal year. Staff recommends approval.
Attachments:
1.Chesterfield County Opportunity Grant Agreement- DuPont Speciality Products USA LLC
Preparer:Garrett Hart, Director
Approved By:
Page 150 of 202
GRANT AGREEMENT
This Agreement (the “Agreement”) made this ___ day of _________ 2020 by and among
the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (the
“County”), the Economic Development Authority of the County of Chesterfield, a political
subdivision of the Commonwealth of Virginia (the “EDA”), and DuPont Specialty Products USA,
LLC a Delaware limited liability company authorized to transact business in the Commonwealth
and its affiliates and subsidiaries (together, the “Company”), recites and provides as follows:
Recitals
The Company plans to establish, equip and operate a new manufacturing facility (the
“Facility”) located in the County of Chesterfield, Virginia (the “Locality”), thereby making a
significant Capital Investment, and creating and Maintaining a significant number of New Jobs, as
such capitalized terms are hereinafter defined;
Establishment, equipping and operation of the Facility will entail a capital investment of
approximately $110,500,000, of which approximately $103,939,160 will be invested in machinery
and tools, approximately $1,737,036 will be invested in other personal property, furniture, fixtures
and equipment, and approximately $4,823,804 will be invested in the expansion and up-fit of
existing buildings for the Facility; and
Establishment, equipping and operation of the Facility will further entail the creation and
maintenance of 60 new jobs at the Facility; and
By separate agreement, the County has been awarded a grant of $250,000 from the
Commonwealth’s Development Opportunity Fund (a “COF Grant”) through VEDP for the
purpose of inducing the Company to establish, equip and operate the Facility located in the County;
and
Page 151 of 202
The County and EDA have determined that locating and constructing the Facility in
Chesterfield County will provide significant economic benefits to Chesterfield County in terms of
tax revenue and economic activity from capital investment and employment; and
In order to assist and promote the development of the Facility in the County, the County
and the EDA have agreed to make an economic development grant to the Company through the
EDA in addition to the COF Grant subject to the terms of this Agreement (collectively, the
“Locality Grant”); and
The parties are entering into this Agreement in order to set forth the understanding of the
parties in connection with the Locality Grant and the conditions thereof.
NOW, THEREFORE, in consideration of the terms and provisions set forth herein and
other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged by the parties, it is agreed as follows:
1. Definitions:
For the purposes of this Agreement, the following terms shall have the following
definitions:
“Capital Investment” means a capital expenditure on or after April 1, 2018 by or on behalf
of the Company in taxable tangible personal property at the Facility. The purchase or lease of
machinery and tools or furniture, fixtures, and equipment, including under an operating lease, and
expected expansion and up-fit of existing buildings for the Facility by or on behalf of the Company
will qualify as Capital Investment.
“Company” means DuPont Specialty Products USA, LLC, and its subsidiaries and
affiliates, and any successor entity or entities that will own, control and operate the assets at the
Facility, and their successors and assigns.
Page 152 of 202
2. Locality Grant Terms. In consideration of and conditioned upon the Company’s
performance provided herein, the County and the EDA agree to grant to the Company a sum
equivalent to the amount of the marginal increase in machinery and tools taxes generated by
Capital Investments at the Facility in FY19, FY20, and FY21. The Locality Grant will be awarded
annually during the immediate five-year period following each fiscal year and be calculated based
on the Capital Investment occurring in each respective fiscal year. The Locality Grant will be based
on the marginal increase in machinery and tools tax received by the County in each of the five
years following the applicable fiscal year over the amount paid by the Company in the applicable
fiscal year.
3. Performance Obligations. In consideration of and condition precedent to receiving
the Locality Grant, the Company shall have satisfied the following conditions by December 31,
2021 (the “Performance Date”):
(a) make a Capital Investment of approximately $103,939,160 in machinery
and tools;
(b) make a Capital Investment of approximately $1,737,036 in other personal
property, furniture, fixtures and equipment; and
(c) make a Capital Investment of approximately $4,823,804 in the expansion
and up-fit of existing buildings for the Facility.
4. Reporting Requirements. The Company shall provide at the Company’s expense
detailed verification reasonably satisfactory to the County and/or EDA of the Company’s progress
on the Performance Obligations. Such progress reports will be provided annually, starting on
________ 2020, and covering the period through the prior December 31. Further, the Company
shall provide such progress reports at such other times as the County and/or EDA may reasonably
require. The County and EDA hereby represent to the Company that it considers such information
to be confidential proprietary information that is exempt from public disclosure under the Virginia
Page 153 of 202
Freedom of Information Act and that such information will be used by the County and EDA solely
in calculating the Company’s progress on the Performance Obligations.
5. County's Right to Inspect. The Company hereby authorizes the County’s
Commissioner of the Revenue and Treasurer to release to the County and/or EDA the Company’s
real estate tax, business personal property tax and machinery and tools tax information. Such
information shall be marked and considered confidential and proprietary and shall be used by the
County and/or EDA solely for verifying satisfaction of the Capital Investment performance
obligations under this agreement. If the County, EDA, the Office of the Commissioner of the
Revenue or the Office of the Treasurer should require additional documentation or consents from
the Company to access such information, the Company shall promptly provide, at the Company’s
expense, such additional documentation or consents as reasonably requested.
6. General Provisions.
(a) Notices. All notices and other communications required or permitted
hereunder shall be in writing and directed as follows:
If to the County, then to: Joe Casey
County Administrator
P.O. Box 40
Chesterfield, Virginia 23832
If to the EDA, then to: Chairman
Economic Development Authority
c/o Chesterfield County Department of
Economic Development
9401 Courthouse Road, Suite B
Chesterfield, Virginia 23832
and
Director of Economic Development
County of Chesterfield
9401 Courthouse Road, Suite B
Chesterfield, VA 23832
Page 154 of 202
With a copy to: County Attorney
P. O. Box 40
Chesterfield, Virginia 23832-0040
If to THE COMPANY,
then to:
DuPont Safety & Construction
5401 Jefferson Davis Highway
Richmond, VA 23234
Facsimile: 302-268-7371
Email: Justin.j.mayer@dupont.com
Attention: Justin Mayer
With a copy to:
DuPont Experimental Station
S&C Building E356/200A
200 Powder Mill Road
Wilmington, DE 1903
Facsimile: 302-999-5743
Email: rose.lee@dupont.com
Attention: President, DuPont S&C
All such notices and communications shall be (i) delivered by certified or registered mail, return
receipt requested, and postage prepaid or (ii) delivered by deposit with a reputable overnight
delivery service.
(c) Amendments. Neither this Agreement nor any term, covenant, or condition
hereof may be modified or amended except by an agreement in writing, executed, and delivered
by the parties hereto.
(d) Assignment. This Agreement may not be assigned by the Company without
the prior written consent of the EDA.
Page 155 of 202
(e) Conditions Precedent. The obligations of the Company, the County and the
EDA under this Agreement are expressly conditioned upon approval of the County's Board of
Supervisors and the appropriation by it of the necessary funds.
(f) Joint Obligations. The provisions of this Agreement requiring two or more
parties to take action together require the named parties, acting in good faith, to take all actions
reasonably possible and within their power to accomplish the result indicated.
(g) Counterparts. This Agreement, which includes the Exhibit attached hereto
and incorporated herein, may be executed in counterparts, and if executed in counterparts, each
such counterpart shall constitute one and the same instrument.
(h) Non-Waiver. No party hereto shall be deemed to have waived the exercise
of any right hereunder unless such waiver is made expressly and in writing, and no such waiver of
any such right in any one instance shall be deemed a waiver as to any other instance of any other
right.
(i) Completeness; Modification. This Agreement constitutes the entire
agreement between the parties with respect to the transactions contemplated hereby and supersedes
all prior discussions, understandings, agreements, and negotiations between the parties. This
Agreement may be modified only by a written instrument duly executed by the parties. All rights
and obligations of the parties shall survive the Closing and not be merged in the conveyance of the
Property.
(j) Severability. If any term, covenant or condition of this Agreement, or the
application thereof to any person or circumstance, shall to any extent be invalid or unenforceable,
the remainder of this Agreement, or the application of such term, covenant or condition to other
Page 156 of 202
persons or circumstances, shall not be affected thereby, and each term, covenant or condition of
this Agreement shall be valid and enforceable to the fullest extent permitted by law.
(k) No Partnership. This Agreement does not and shall not be construed to
create a partnership, joint venture, or any other relationship between the parties hereto except the
relationship specifically established hereby.
(l) Days. If any action is required to be performed, or if any notice, consent or
other communication is given, on a day that is a Saturday or Sunday or a legal holiday in the
jurisdiction in which the action is required to be performed or in which is located the intended
recipient of such notice, consent or other communication, such performance shall be deemed to be
required, and such notice, consent or other communication shall be deemed to be given, on the
first business day following such Saturday, Sunday or legal holiday. Unless otherwise specified
herein, all references herein to a “day” or “days” shall refer to calendar days and not business days.
(m) Applicable Law. This Agreement shall be subject to and interpreted in
accordance with the laws of the Commonwealth of Virginia. Any action brought to enforce this
Agreement shall be brought only in the Circuit Court for the County of Chesterfield, Virginia.
WITNESS the following signatures and seals.
DUPONT SPECIALTY PRODUCTS USA, LLC
By: ____________________________________
Name:
Title:
Date: ______________________________
COUNTY OF CHESTERFIELD, VIRGINIA,
Page 157 of 202
a political subdivision of the Commonwealth of
Virginia
By: ____________________________________
Name:
Title: ______________________________
Date: ______________________________
ECONOMIC DEVELOPMENT AUTHORITY
OF THE COUNTY OF CHESTERFIELD,
VIRGINIA,
a political subdivision of the Commonwealth of
Virginia
By: ____________________________________
Name:
Title: ______________________________
Date: ______________________________
0623:115906.1
Page 158 of 202
Providing a FIRST CHOICE community through excellence in public service
CASE NUMBER: 20SN0537
APPLICANT: Collington East, LLC
CHESTERFIELD COUNTY, VIRGINIA
Matoaca DISTRICT
STAFF’S ANALYSIS
AND RECOMMENDATION
98.7 Acres – 13460 Hensley Road
COLLINGTON EAST
Board of Supervisors (BOS) Hearing:
FEBRUARY 19, 2020
BOS Time Remaining:
365 DAYS
Applicant’s Contact:
VERNON MCCLURE (804-423-0340)
Planning Department Case Manager:
DARLA ORR (804-717-6533)
REQUEST
(AMENDED) Amendment of zoning approval (Cases 03SN0307 and 17SN0515) relative to setbacks
and architectural treatment in a Residential (R-12) District.
Notes:
A. Conditions may be imposed or the property owner may proffer conditions.
B. Proffered conditions and approved zoning conditions are located in Attachments 1 – 4.
SUMMARY
The applicant plans to begin construction of homes within the Collington East subdivision. The
applicant has indicated that the architectural style and materials and setbacks of these proposed
homes would not comply with certain conditions approved with Case 17SN0515, as an
amendment of Case 03SN0307. Therefore, the applicant is seeking amendment of the existing
zoning relative to setbacks and architectural standards (façade materials, roof and porch
treatment, elevations for cluster homes and permissions and projections for front loaded garages
and garage door treatment).
RECOMMENDATION
PLANNING
COMMISSION
APPROVAL
STAFF
APPROVAL
As conditioned, amendments provide flexibility to accommodate proposed
dwellings while maintaining quality design and architectural comparable to
the surrounding area.
Page 159 of 202
2 20SN0537-2020FEB19-BOS-RPT-C
Page 160 of 202
3 20SN0537-2020FEB19-BOS-RPT-C
Comprehensive Plan
Classifications: Suburban Residential II
This designation suggests the property is appropriate for residential use of 2.0 to 4.0 dwellings per acre.
Surrounding Land Uses and Development
Hensley Rd
Single family residential –
Birkdale and Collington
Spring Run
Elementary School
Spring Run Rd
Springford
Parkway
Page 161 of 202
4 20SN0537-2020FEB19-BOS-RPT-C
PLANNING
Staff Contact: Darla Orr (804-717-6533) orrd@chesterfield.gov
Zoning History
Case Number Request
03SN0307*
Approved
(3/2004)
• Rezoning to Residential (R-12) with conditional use planned development to permit
exceptions to ordinance requirements to permit a mixture of single family,
condominium and cluster homes
• Maximum of 2.2 dwelling units per acre (or 217 units) permitted; conditions
addressed development design and architectural standards
17SN0515*
Approved
(4/2018)
• Amendment of Case 03SN0307 to modify cash proffer payments, transportation
improvements and side yard setback for cluster homes
• Conditions offered additional architectural and design standards, modified road
improvements and allowed the cost of improvements to Spring Run Road to apply to
cash proffer payments.
* The staff report for these cases analyzed the impact of the proposed development on public facilities and the
applicant’s offers to mitigate that impact.
Proposal
Development of 217 dwellings (single family and cluster homes) within Collington East
subdivision is planned.
The applicant is proposing modifications to existing zoning (Cases 03SN0307 and 17SN0515)
relative to architectural style and materials and setbacks, as the proposed homes would not
comply with existing zoning conditions as outlined below:
• Side Setback (Proffered Condition 1)
o Reduce side yard setback for cluster lots from 7.5 feet to 5 feet. (Proffered Condition
1, Case 17SN0515)
• Dwellings (Proffered Conditions 2 – 5 and 7)
o Delete requirement for shutters and architectural covenants (Proffered Condition
4.B.ii, Case 17SN0515 and Textual Statement Item B.3.d, Case 03SN0307)
o Delete requirement for brick or stone on 20% of facades of one-half of the units
(Proffered Condition 4.B.i, Case 17SN0515)
o Offer elevation for cluster-style homes (Textual Statement Item B.2.c, Case
03SN0307)
o Remove requirement that unique topographical circumstance be found to permit
step-down siding on side and rear foundations (Proffered Conditions 4.C. and 6.E.,
Case 17SN0515)
o Reduce minimum roof pitch from 7/12 to 6/12 (Proffered Condition 4.D.i, Case
17SN0515)
o Apply standards for rear porches and deck where they are adjacent to public rights
of way instead of where they may not be adjacent but may be visible (Proffered
Condition 4.E.ii. and 6.D.ii., Case 17SN0515)
Page 162 of 202
5 20SN0537-2020FEB19-BOS-RPT-C
• Garages (Proffered Condition 6)
o Permit front loaded garages on all lots; remove requirement that front loaded
garages on cluster lots only be permitted after evaluation of lot design by Planning
Commission (Textual Statement Item B.2.k., Case 03SN0307)
o Establish maximum projection for front loaded garages beyond front façade of
dwelling or front porch of 4 feet, except for 10% of units (1 in 10 dwelling units)
could project forward up to a maximum of 25 feet. (Proffered Conditions 4.l.ii and
iii., Case 17SN0515)
o Provide elevations for all front loaded garages (Proffered Condition 4.l.ii, Case
17SN0515)
The proposed amendments provide flexibility to accommodate the architectural design and
materials and setbacks proposed for Collington East while maintaining quality comparable to
the surrounding area.
FIRE AND EMERGENCY MEDICAL SERVICES
Staff Contact: Anthony Batten (717-6167) battena@chesterfield.gov
This request will have minimal impact on Fire and EMS.
Nearby Fire and Emergency Medical Service (EMS) Facilities
Fire Station The Clover Hill Fire Station, Company Number 7
EMS Facility The Manchester Volunteer Rescue Squad
UTILITIES
Staff Contact: Randy Phelps (796-7126) phelpsc@chesterfield.gov
Existing Water and Wastewater Systems
Utility Type
Currently
Serviced
Size of Closest Existing
Lines
Connection Required by County
Code
Water No 8” Yes
Wastewater No 8” Yes
Additional Utility Comments:
The subject property is located within the mandatory water and wastewater connection area for
new residential development. The subject property is being developed for single-family
residential use and will utilize the public water and wastewater systems. This request to amend
conditions of zoning cases 03SN0307 and 17SN0515 will not impact the public water and
wastewater systems. The Utilities Department supports this case.
Page 163 of 202
6 20SN0537-2020FEB19-BOS-RPT-C
ENVIRONMENTAL ENGINEERING
Staff Contact: Rebeccah Rochet (804-748-1028) RochetR@chesterfield.gov
Proffered Condition 1 of Case 03SN0307 was offered to address drainage impacts to the existing
culvert under Spring Run Road, and will not be affected with this amendment.
COUNTY DEPARTMENT OF TRANSPORTATION
Staff Contact: Steve Adams (804-748-1037) adamsSt@chesterfield.gov
VIRGINIA DEPARTMENT OF TRANSPORTATION
Staff Contact: Willie Gordon (804-674-2907) willie.gordon@vdot.virginia.gov
LIBRARIES
Staff Contact: Jennifer Stevens (804-751-4998) stevensj@chesterfield.gov
SCHOOLS
Staff Contact: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net
PARKS AND RECREATION
Staff Contact: Stuart Connock (804-751-4484) ConnockS@chesterfield.gov
This request will have no impact on these facilities.
Page 164 of 202
7 20SN0537-2020FEB19-BOS-RPT-C
CASE HISTORY
Applicant Submittals
10/9/19 Application submitted
11/19,
12/10 and
12/30/19
Proffered conditions and exhibit submitted
1/9/20 Application amended and revised proffered conditions and exhibits submitted
Community Meeting
11/25/19 Discussion:
• Timing of construction for cluster homes and completion of overall
Collington development
• Maintenance of buffers along major roads
Planning Commission
1/21/20 Citizen Comments
Citizens expressed concerns about traffic congestion on area roads and
questioned improvements planned to relieve congestion, as well as plans for a
storm water retention pond and whether Spring Run Road could handle
additional stormwater from the development.
Applicant Comments
The applicant reiterated that the property was zoned to permit the development
in 2004 and that their current request includes amendments relative to setbacks
and architectural standards only.
Commission Discussion
In response to questions from Mr. Owens, staff identified improvements
required by the 2017 zoning case being made by the applicant along Spring Run
Road and discussions with the Virginia Department of Transportation about
improvements to the Spring Run Road and Springford Parkway intersection.
Mr. Owens stated the current case does not increase the density approved in
2004 and he supports the modifications proposed to architectural standards.
Recommendation – APPROVAL AND ACCEPTANCE OF THE PROFFERED
CONDITIONS IN ATTACHMENT 1
Motion: Owens Second: Sloan
AYES: Freye, Hylton, Owens, Petroski and Sloan
Page 165 of 202
8 20SN0537-2020FEB19-BOS-RPT-C
ATTACHMENT 1
PROFFERED CONDITIONS
January 9, 2020
With the approval of this request Textual Statement Item B.3.d. of Case 03SN0307 and
Proffered Conditions 4.B.ii. and 4.l.iii. of Case 17SN0515 shall be deleted. Except as outlined
below all other conditions of Cases 03SN0307 and 17SN0515 shall remain in force and effect.
The following conditions are being amended:
With the approval of this request, Proffer Condition #1 of Zoning Case 17SN0515 shall be
amended as follows:
1. Side Yards. The side yards for principal structures shall be located no less than five
(5) feet from any side property line. Accessory structures shall have no side yard
setback. (P)
With the approval of this request, Proffer Condition #4.B.i. of Zoning Case 17SN0515 shall be
amended as follows:
2. Façade Materials. Acceptable siding materials shall include brick, stone, stucco,
synthetic stucco (E.I.F.S.), or horizontal lap siding. Horizontal lap siding may be
manufactured from natural wood or cement fiber board or may be premium quality
vinyl siding with a minimum wall thickness of .044 inches. Synthetic Stucco (E.I.F.S.)
siding shall be finished in a smooth, sand or level texture, no rough textures are
permitted. Exterior facades shall include, at a minimum, 1 X 6 rake and fascia
boards.
With the approval of this request, Proffer Condition #4.C. and 6.E. of Zoning Case 17SN0515
shall be amended as follows:
3. Foundations. The exposed portion of any foundation shall be of brick, synthetic
stone, natural stone or combination thereof. Synthetic or natural stucco foundations
may be permitted for facades constructed entirely of stucco. Siding step down
foundations shall be permitted on the side and rear elevations provided that a
minimum of twenty-four (24) inches of exposed brick or stone shall be required. A
maximum of two (2) steps shall be permitted on any elevation. (P and BI)
With the approval of this request, Proffer Condition #4.D.i. of Zoning Case 17SN0515 shall be
amended as follows:
4. Roofs.
i. Varied Roof Line. Varied roof designs and materials shall be used on facades of
dwellings that face a street. Minimum roof pitch shall be 6/12, and there shall be
a minimum roof overhang of twelve (12) inches.
Page 166 of 202
9 20SN0537-2020FEB19-BOS-RPT-C
ii. Roof Materials. Roofing Material shall be dimensional architectural shingles with
a minimum 30 year warranty. All flashing shall be copper or pre-finished
aluminum (bronze or black). (P and BI)
With the approval of this request, Proffer Condition #4.E.ii. and 6.D.ii. of Zoning Case 17SN0515
shall be amended as follows:
5. Rear Porches and Decks. All rear porches and decks adjacent to public right of way
shall have lattice screening spanning between columns. Handrails and railings, when
required by building code, shall be finished painted wood, vinyl, or metal railing with
vertical pickets or sawn balusters. (P and BI)
With the approval of this request, Proffer Condition #4.I.ii. of Zoning Case 17SN0515 and
Textual Statement B.2.k. of Zoning Case 03SN0307 shall be amended as follows:
6. Garages.
a) Attached garages (both front loaded and courtyard) and detached garages, shall
use an upgraded garage door. An upgraded garage door is any door with a
minimum of 2 enhanced features. Enhanced features shall include windows,
raised panels, decorative panels, arches, hinge straps or other architectural
features on the exterior that enhance the entry (i.e. decorative lintels, shed roof
overhangs, arches, columns, keystones, eyebrows, etc.). Flat panel garage doors
are prohibited.
b) Front loaded attached garages shall be permitted to project a maximum of four
(4) feet forward of the front porch or front line of the main dwelling. One (1) out
of every ten (10) front loaded garages shall be permitted to feature a garage
that extends past four (4) foot provided that: (a) the architectural treatment of
the garage generally conforms to the example photos attached hereto as Exhibit
A, dated March 14, 2018 and (b) the garage extends for a distance of no more
than twenty-five feet (25’) past the front line of the main dwelling. (P and BI)
With the approval of this request, Textual Statement B.2.c. of Zoning Case 03SN0307 shall be
amended as follows:
7. Architectural Appearance. The architectural appearance and materials of cluster
homes shall be similar to the elevations attached as Exhibit A, dated March 14, 2018.
(P and BI)
Page 167 of 202
10 20SN0537-2020FEB19-BOS-RPT-C
ATTACHMENT 2
EXHIBIT A – FRONT LOADED GARAGES
Page 168 of 202
11 20SN0537-2020FEB19-BOS-RPT-C
ATTACHMENT 3
APPROVED CONDITIONS (CASE 17SN0515)
Page 169 of 202
12 20SN0537-2020FEB19-BOS-RPT-C
Page 170 of 202
13 20SN0537-2020FEB19-BOS-RPT-C
Page 171 of 202
14 20SN0537-2020FEB19-BOS-RPT-C
Page 172 of 202
15 20SN0537-2020FEB19-BOS-RPT-C
Page 173 of 202
16 20SN0537-2020FEB19-BOS-RPT-C
Page 174 of 202
17 20SN0537-2020FEB19-BOS-RPT-C
Page 175 of 202
18 20SN0537-2020FEB19-BOS-RPT-C
Page 176 of 202
19 20SN0537-2020FEB19-BOS-RPT-C
Page 177 of 202
20 20SN0537-2020FEB19-BOS-RPT-C
Page 178 of 202
21 20SN0537-2020FEB19-BOS-RPT-C
Page 179 of 202
22 20SN0537-2020FEB19-BOS-RPT-C
Page 180 of 202
23 20SN0537-2020FEB19-BOS-RPT-C
ATTACHMENT 4
APPROVED CONDITIONS (CASE 03SN0307)
Page 181 of 202
24 20SN0537-2020FEB19-BOS-RPT-C
Page 182 of 202
25 20SN0537-2020FEB19-BOS-RPT-C
Page 183 of 202
26 20SN0537-2020FEB19-BOS-RPT-C
Page 184 of 202
27 20SN0537-2020FEB19-BOS-RPT-C
Page 185 of 202
28 20SN0537-2020FEB19-BOS-RPT-C
Page 186 of 202
29 20SN0537-2020FEB19-BOS-RPT-C
Page 187 of 202
30 20SN0537-2020FEB19-BOS-RPT-C
Page 188 of 202
31 20SN0537-2020FEB19-BOS-RPT-C
Page 189 of 202
32 20SN0537-2020FEB19-BOS-RPT-C
Page 190 of 202
33 20SN0537-2020FEB19-BOS-RPT-C
Page 191 of 202
34 20SN0537-2020FEB19-BOS-RPT-C
Page 192 of 202
35 20SN0537-2020FEB19-BOS-RPT-C
Page 193 of 202
36 20SN0537-2020FEB19-BOS-RPT-C
Page 194 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 18.A.
Subject:
To Consider an Amendment to the FY2020-FY2025 Secondary Road Construction Six-Year Plan
Board Action Requested:
Hold a public hearing to consider an amendment to the FY2020–FY2025 Secondary Road Construction Six-
Year Plan
Summary of Information:
The county is currently administering a project to widen Otterdale Road to four lanes from Route 360 to
Woolridge Road. The project will require modifying the existing signal at Route 360 and Otterdale Road.
VDOT has identified additional signal improvements beyond those required with the project and has offered to
administer the signal modifications. The proposed amendment to the FY2020-FY2025 Secondary Road
Construction Six-Year Plan will add the Route 360 at Otterdale Road Signal project to the plan and program
funds so that VDOT may begin work for the project.
Staff recommends the existing Secondary Road Construction Six-Year Plan be amended to add the Route 360
at Otterdale Road Signal project estimated at $509,528.
Attachments:
1.02-2020 Resolution to Amend FY2020-FY2025 Secondary Road Six-Year Plan
Preparer:Brent Epps, Asst. Director
Andrea Peeks, Director of Budget and Management
Approved By:
Page 195 of 202
WHEREAS, the Chesterfield County Board of Supervisors and the Virginia Department
of Transportation (VDOT) have conducted a public hearing for the proposed amendment to the
FY2020 through FY2025 Secondary Road Six-Year Improvement Plan; and
WHEREAS, the Board concurs with the proposed addition of the Route 360 at Otterdale
Road Signal project to the plan.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors approves the amended FY2020 through FY2025 Six-Year Secondary Road
Improvement Plan as presented by VDOT.
Page 196 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 18.B.
Subject:
To Consider a Code Amendment Relating to Mailing of Written Orders
Board Action Requested:
Following public hearing, adopt the proposed code amendment.
Summary of Information:
On June 26, 2019, the Board of Supervisors instructed Staff to prepare an ordinance amendment to address a
state law change and forward the ordinance to the Commission for public hearing. Following a public hearing
the Planning Commission, by unanimous vote, forwarded a recommendation of approval of the proposed
amendment.
This ordinance amendment would amend the methods by which a written order is provided. Currently the
ordinance requires a written order be delivered via registered mail to, or be posted at, the usual place of abode
of, either the property owner or registered agent. This amendment provides for certified mail to also be a
permissible method of delivery.
Attachments:
1.Ordinance Amendment 19.1-5
2.BOS PH Written Order Presentation
Preparer:Andrew Gillies, Director of Planning
Approved By:
Page 197 of 202
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 19.1-5 OF THE
ZONING ORDINANCE RELATING TO MAILING OF WRITTEN ORDERS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 19.1-5 of the Code of the County of Chesterfield, 1997, as amended, is
amended and re-enacted, to read as follows:
Sec. 19.1-5. Administrative Written Decisions, Determinations, and Orders. Administrative
Appeals.
A. Written Decision, Determination and Order.
The director of planning shall provide a written response to a person who has filed a request
in writing for a decision or determination on zoning matters within the scope of his
authority. The response shall be provided within 90 days of the date of the request, unless
the requestor agrees to a longer time period. When the applicant is not the owner or the
property owner’s agent subject to the written decision or determination, the planning
department shall provide written notice within 10 days of the receipt of the request to the
owner of the property at the owner’s last known address as shown by the department of
real estate assessments.
A written decision, determination or order shall include: a statement informing the recipient
of the right to appeal the decision, determination or order within 30 days to the board of
zoning appeals in accordance with this chapter; the appeal fee; location of information
regarding the filing of an appeal; and a statement that the decision, determination or order
is unappealable if not appealed within 30 days after the date of the written decision,
determination, or order. The appeal period shall not commence until this statement is given.
In addition, for a written order only, the appeal period shall not commence until the order
is sent by registered mail or certified to, or posted at the usual place of abode of, either the
property owner at the address shown by the department of real estate assessments, or the
address of the registered agent shown in the records of the Clerk of the State Corporation
Commission.
OOO
(2) That this ordinance shall become effective immediately upon adoption.
1928:116019.1
Page 198 of 202
Code Amendment
Relating to Mailing of Written Orders
Page 199 of 202
Proposal
•Compliance with change to State Code
•Adds alternative method of providing written orders
via mail to recipients.
•Currently limited to Registered Mail proposed change
would permit Certified Mail
Page 200 of 202
Request
Following Public Hearing
Adopt Code Amendment
Page 201 of 202
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 19, 2020 Item Number: 21.A.
Subject:
Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors
Board Action Requested:
Summary of Information:
Motion of adjournment and notice of the Board of Supervisors meeting to be held on March 11, 2020 at 12:00
p.m. in Room 502 of the Administration Building.
Attachments:
None
Preparer:Sara Hall, Clerk to the Board of Supervisors
Approved By:
Page 202 of 202