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03-30-1992 Packet COMPANY # Co. #1 Co. #2 Co. #3 Co. #4 Co. #5 Co. #6 Co. #7 Co. #8 Co. #9 Co. #10 Co. #11 Co. #12 Co. #13 COft #14 Co. #15 .. .... ~ .. 0 '. or.. . 0 . .~. . . ~ . eKE STERF I.ELD 0 ':F.rRE' ..DEP ARTMENT. ..." VOLUNTEER DISTRICT CHIEFS' ANNUAL MEETING WITH THE BOARD OF SUPERVISORS MARCH 30, 1992 LOCATION VOLUNTEER DISTRICT CHIEF Chester David Fitzgerald Manchester All Career Personnel Bensley F. R. Clopton Bon Air John T. Honaker Midlothian F. A. Miller ** Enon Bruce V. Vecchioni Clover Hill William W. Elliott, Jr. Matoaca E. R. Joyner, President Buford All Career Personnel Wagstaff William E. Anderson Dale Harry E. Shaw Ettrick George C. Pond Phillips Jack K. Eggleston Dutch Gap All Career Personnel Airport All Career Personnel CHAIRMAN OF THE DISTRICT CHIEFS' ASSOCIATION Donald A. Cocke * * Chairman ** Spokesman e e AGENDA I. Introduction of Board Members Mr. Daniel, Chairman II. Introduction of County Officials Mr. Ramsey, County Administrator III. Introduction of District Chiefs Mr. Cocke, Chairman IV. District Chiefs Annual Presentation to the Board of Supervisors District Chief Miller, Vice Chairman v. Comments A. Mr. Ramsey B. Chief Eanes c. District Chiefs D. Board Members e e DISTRICT CHIEFS PRESENTATION TO BOARD OF SUPERVISORS March 30, 1992 I. BACKGROUND The Board of Supervisors traditionally met with the volunteer fire companies at various times, where issues of concern were presented. In the last 6 years, the process was formalized to where an annual meeting is scheduled with the Board, during the budget preparation process. The purpose of this meeting is to report accomplishments of the volunteer section of the fire department anq to make budget requests. These requests are for projects that are not included in the fire department budget. They are of special interest to the volunteer companies and benefit the entire department. Past Boards have supported these requests which have made possible important programs such as: 1. $3.00 per call expense reimbursement to members. 2. Free county decal to active members. 3. Reduced personal property tax rate on one vehicle owned and used by members to respond to emergency calls. 4. Loans to individual companies to assist with the purchase of emergency response vehicles and fire station additions~ 5. District Chief's vehicle replacement program which, provides 2 new vehicles per year until all old vehicles have been replaced. 6. Purchase of a new radio paging syste~hardware and initial individual paging units for members. This program cost approximately $225,000. Mr. Ramsey made possible the implementation of this program in one year instead of a two year programa The advanced time table has resulted in increased volunteer response, which is specifically addressed later in this report. Each program has made a positive contribution to the growth and stabili~y of the entire volunteer section of the department. They have greatly enhanced some of the accomplishments we are proud to report to you. e e District Chiefs Presentation to Board.of Supervisors Page 2 II. ACCOMPLISHMENTS OF VOLUNTEER COMPANIES IN 1991 Emergency Vehicle Drivers Policy The District Chiefs formulated a policy to limit the number of 18-21 year old drivers which was acceptable to the Risk Management Department and the companies. Safety Policy The District Chiefs formulated a policy to eliminate tail- board riding in order to increase member safety and meet National Consensus Standards. Increased Training All active volunteer members completed Virginia Department of Fire Programs, Hazardous Materials Level I training. Total Volunteer Training Hours 1988 - 6,927 1989 - 6,947 1990 - 9,271 1991 -15,466 Recruitment and Retention Total Number of Volunteers 1989 - 276 1990 - 295 1991 - 317 1992 - 367 Increased Emergency Response Total Responses Per Fire Call 1989 - 5.0 1990 5.1 1991 5.7 Total Individual volunteer Response 1988 - 22,193 1989 - 22,692 1990 - 22,183 1991 - 26,629 e e District Chiefs Presentation.to Board of Supervisors Page 3 The dramatic increase can be credited to the new paging system which came on line in the fall of 1991. Greater results when measured for an entire year are expected. III. BUDGET REQUESTS These programs, as well as their priority were unanimously agreed upon by the District Chiefs at the February 1992 meeting. SHORT TERM Radio Pagers Provide funding to purchase 60 additional pagers to provide all members with new pagers which would allow the elimination of the old paging system~ Cost - $25,000. Self Contained Breathing Apparatus Program Provide funding to complete the third year of this 3 year replacement program. This would allow removal of all older, heavier steel air bottles from service and provide individual face masks for all volunteer members who are certified to the Firefigher III level. Individual face masks would eliminate sharing between rnembers~ Cost - $100,000. Call Expense Reimbursement Provide funding to the fire department budget to fully fund the volunteer call expense reimbursement money. These funds are necessary due to increased response, recruitment, and EMS stand by response. Cost - $40,000. Apparatus Replacement Consider appropriating additional funds for fire department apparatus replacement. In July 1992 the department will be behind 4 pumpers, 1 tanker, 2 brush trucks and 1 aerial ladder truck. on the replacement schedule. 8 vehicles will exceed their 15 year scheduled life span. There are currently 33 pumpers in use, with 11 having over 50,000 miles. Deferred replacement impacts the entire department as effect is cumulative and will be very expensive to catch up in the future. Our emergency vehicles must perform as well on their last day of service, as their first. e e District Chiefs Presentatio~ to Board of Supervisors Page 4 LONG TERM Training Centers Request that the Board continue to support construction of both the academic training center and physical public safety training center. Both facilities are necessary in order to provide superior future emergency services a IV. CONCLUSION In 1991, the District Chiefs made no budgetary requests outside of the Fire Department budget due to prevailing economic conditions and budgetary constraints at that time. We continue to recognize these pressures. The requests presented are both responsible and necessarYa We need your support and consideration in these matters so that our volunteer members, as well as the entire department can continue our tradition of progress and superior emergency services. Further, we look forward to and recognize the continued support of this Board and the county administration in our daily operations a '\.. e e The dinner meeting with the Board of Supervisors and the District Chiefs was held on March 30, 1992, at the Chesterfield Airport Restaurant. The following persons were present: County Administration: Mr. Daniel, Mr. Warren, Mr. McHale, Mr. Barber, Mr. Ramsey, Ms. Bennett, and Ms. Mitchell District Chiefs: Chief Fitzgerald, Chairman Cocke, Chief Clopton, Chief Honaker, Chief Miller, Assistant Chief Jones, Chief Elliott, Chief Pond, and Chief Eggleston Fire Administration: Chief Eanes, Deputy Chief Dolezal, Deputy Chief Barfield, Mr. Patrick, and Battalion Chief Rubin The meet ing was called to order by Mr. Dan ie 1. Mr . Patrick re turn ed thanks for the meal. After an excellent meal, the business session opened. The first order of business was introductions_ I. Mr. Daniel introduced the Board of Supervisors II. Mr. Ramsey introduced the County staff III. Chairman Cocke introduced the District Chiefs. Next, Chief Miller made a presentation to the Board of Supervisors on behalf of the District Chiefs Association. Chief Miller f s presentation (copy attached) encompassed three specific areas: A. Board of Supervisors' support for the District Chiefs and volunteer companies B. Accomplishments of the District Chiefs Association for 1991 c. Discussed budget requested items for the upcoming budget To close the meeting) Mr. Ramsey and Chief Eanes made a few comments. Specifically, they pointed out that the District Chief's report was well prepared and delivered. Also, the sincerest thanks to the District Chiefs Association and the volunteer fire companies for their dedicated service to our county citizens. Finally, Chief Eanes asked that all attending to please keep District Chief Will Anderson in their prayers, as Chief Anderson is recovering from a cancer operation. . e e DISTRICT CHIEFS PRESENTATION TO BOARD OF SUPERVISORS March 30, 1992 I. BACKGROUND The Board of Supervisors traditionally met with the volunteer fire companies at various times, where issues of concern were presented. In the last 6 years, the process was formalized to where an annual meeting is scheduled with the Board, during the budget preparation process. The purpose of this meeting is to report accomplishments of the volunteer section of the fire department anq to make budget requests. These requests are for projects that are not included in the fire department budget. They are of special interest to the volunteer companies and benefit the entire department. Past Boards have supported these requests which have made possible important programs such as: 1. $3.00 per call expense reimbursement to members. 2. Free county decal to active members. 3. Reduced personal property tax rate on one vehicle owned and used by members to respond to emergency calls. 4. Loans to individual companies to assist with the purchase of emergency response vehicles and fire station additions. 5. District Chief's vehicle replacement program which provides 2 new. vehicles per year until all old vehicles have been replaced. 6. Purchase of a new radio paging syste~hardware and initial individual paging units for members. This program cost approximately $225,OOOa Mr. Ramsey made possible the implementation of this program in one year instead of a two year program. The advanced time table has resulted in increased volunteer response, which is specifically addressed later in this report. Each program has made a positive contribution to the growth and stability of the entire volunteer section of the department. They have greatly enhanced some of the accomplishments we are proud to report to you. . e e District Chiefs Presentation to Board of Supervisors Page 2 II. ACCOMPLISHMENTS OF VOLUNTEER COMPANIES IN 1991 Emergency Vehicle Drivers Policy The District Chiefs formulated a policy to limit the number of 1"8-21 year old drivers which was acceptable to the Risk Management Department and the companies. Safety Policy The District Chiefs formulated a policy to eliminate tail- -board riding in order to increase member safety and meet National Consensus Standards. Increased Training All active volunteer members completed Virginia Department of Fire Programs, Hazardous Materials Level I training. Total Volunteer Training Hours 1988 - 6,927 1989 - 6,947 1990 - 9,271 1991 -15,466 Recruitment and Retention Total Number of Volunteers 1989 - 276 1990 - 295 1991 - 317 1992 - 367 Increased Emergency Response Total Responses Per Fire Call 1989 - 5.0 1990 - 5.1 1991 - 5.7 Total Individual Volunteer Response 1988 - 22,193 1989 - 22,692 1990 - 22,183 1991 - 26,6~9 -.. .... ~ .. F~.:: ., . '. .. e e District Chiefs Presentation to Board of Supervisors Page 3 The .dramatic increase can be credited to the new paging system which came on line in the fall of 1991. Greater results when measured for an entire year are expected. III. BUDGET REQUESTS These programs, as well as their priority were unanimously agreed upon by the District Chiefs at the February 1992 meeting. SHORT TERM Radio Pagers Provide funding to purchase 60 additional pagers to provide all members with new pagers which would allow the elimination of the old paging system. Cost - $25/000. Self Contained Breathing Apparatus proqram Provide. funding to complete the third year of this 3 year replacement program. This would allow removal of all older, heavier steel air bottles from service and provide individual face masks for all volunteer members who are certified to the Firefigher III level. Individual face masks would eliminate sharing between members. Cost - $100,000. Call Expense Reimbursement Provide funding to the fire department budget to fully fund the volunteer call expense reimbursement money. These funds are necessary due to increased .response, recruitment, and EMS stand by response. Cost - $40,000. Apparatus Replacement Consider appropriating additional funds for fire department apparatus replacement~ In July 1992 the department will be behind 4 pumpers, 1 tanker, 2 brush trucks and 1 aerial ladder truck on the replacement schedule. 8 vehicles will exceed their 15 year scheduled life span. There are currently 33 pumpers in use, with 11 having over 50,000 miles. Deferred replacement impacts the entire department as effect is cumulative and will be very expensive to catch up in the future. Our emergency vehicles must perform as well on their last day of service, as their first. .... ~ ~ .. e e District Chiefs Presentation to Board of Supervisors Page 4 ,. LONG TERM Training Centers Request that the Board continue to support construction of both the academic training center and physical public safety training center. Both facilities are necessary in order to provide superior future emergency services. IV~ CONCLUSION In 1991, the District Chiefs made no budgetary requests outside of the Fire Department budget due to prevailing economic conditions and budgetary constraints at that time. We continue to rec6gnize 'these pressures. The requests presented are both responsible and necessary ~ We' need your support and consideration' in these matters so that our volunteer members, as well as the entire department can continue our ~radition of progress and superior emergency services. Further, we look forward to and recognize the continued support of this Board and the county administration in our daily operations. -.. ..;.. . ~ESTERFIELD FIRE DEPARTMEN~ VOLUNTEER DISTRICT CHIEFS' ANNUAL MEETING WITH THE BOARD OF SUPERVISORS MARCH 30, 1992 COMPANY # LOCATION VOLUNTEER DISTRICT CHIEF Co. #1 Chester David Fitzgerald Co. #2 Manchester All Career Personnel Co. #3 Bensley F. R. Clopton Co. #4 Bon Air John T. Honaker Co. #5 Midlothian F. A. Miller ** Co. #6 Enon Bruce v. Vecchioni Co. t7 Clover Hill William w. Elliott, Jr. Co. #8 Matoaca E. R. Joyner, President Co. #9 Buford All Career Personnel Co. #10 Wagstaff William E. Anderson Co. #11 Dale Harry E. Shaw Co. #12 Ettrick George C. Pond Co. #13 Phillips Jack K. Eggleston Co. #14 Dutch Gap All Career Personnel Co. #15 Airport All Career Personnel CHAIRMAN OF THE DISTRICT CHIEFS' ASSOCIATION Donald A. Cocke * * Chairman ** Spokesman