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03-24-1999 Packet~ CHESTERFIELD COUNTY , BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 24, 1999 Item Number: 5. Subject: Recognition of Matoaca District Representative for Keep Chesterfield Clean Corporation County Administrator's Comments: County Administrator: Board Action Requested: Adopt resolution recognizing Mr. Mark Sarver. Summary of Information: The Keep Chesterfield Clean Corporation Board is made up of representatives of the five magisterial districts. Mr. Mark Sawer has served for 2 consecutive terms as the Matoaca Districl Representative since January 1997. Due to personal and professional commitments he has decided not to renew his appointment to the Keep Chesterfield Clean Corporation Board. A resolution recognizing Mr. Sarver's volunteer service is recommended by staff. Preparer: Title: Extension Agent n Attachments: IYes --1No # RESOLUTION: WHEREAS, the Chesterfield Board of Supervisors annually appoints one representative from each of the five magisterial districts to serve on the Keep Chesterfield Clean Corporation Board; and WHEREAS, Mr. Mark Sarver was appointed to serve as the Matoaca District Representative in January, 1997 and has continued to serve as a volunteer to the Keep Chesterfield Clean Corporation for two one-year terms; and WHEREAS, Mr. Sarver has been very active in promoting many educational activities regarding litter prevention and recycling of the Keep Chesterfield Clean Corporation in the Matoaca District; and WHEREAS, Mr. Sarver has been a valuable member providing many fresh and unique ideas to include business and community support for the activities of the Keep Chesterfield Clean Corporation; and WHEREAS, It is the desire of the Board of Supervisors to recognize his faithful service on the Keep Chesterfield Clean Corporation Board. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognize the distinguished volunteer service of Mr. Mark Sarver and his contributions to the County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Date: March 1999 Item Number: 6.A. Subject: Work Session on County Administrator's FY2000 Proposed Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the County Administrator's FY2000 Proposed Budget Summary of Information: This time has been set for a work session on the County Administrator's FY2000 Proposed Budget. At the February l0th Board meeting, staff presented projected revenues for FY2000. During the first work session at the February 24th Board meeting, the Police Department, Management Services Division and Human Services (in part) presented their proposed budgets. At the second work session (March 10th), information was presented on the total FY2000 Proposed Budget, the School Board FY2000 Proposed Budget, the Fire Department and EMS, and the Community Development Block Grant. This work session is the last of three work sessions during which staff will present proposed expenditures for FY2000. A presentation will be made by the Community Development Division and Constitutional Officers. Prepare Rebecca T. Dickson Title: Director, Bud.qet and Manaqement Attachments: Yes CHESTERFIELD SHERIFF'S OFFICE FY2000 Budget Proposal March 24,1999 Mission Statement The mission of the Chesterfield County Sheriffs Office is to professionally and efficiently serve and protect the citizens of the county in accordance with the United States Constitution, and laws of the Commonwealth. Specifically, the Sheriff's Office will strive to promote pride and respect for the judicial system through the proficient service of civil process, a safe environment to conduct court proceedings, and the safe and secure detention of those persons entrusted to the Sheriffs custody. Jail Operations ...the safe and secure detention of those persons entrusted to the Sheriff's custody. · The original jail was designed to house 154 adult men and women · A Jail annex, completed in March of 1994, increased the bed space by 96 for a total of 250 beds · Jail staff is comprised of three permanent shifts directly supervised by Sergeants and Lieutenants · movement of inmates to and from each area within the Jail · maintenance of computerized files on each inmate Jail Classification & Treatment ...the safe and secure detention of those persons entrusted to the Sheriff's custody. · determines where inmates should be housed within the Jail · communications with other judicial agencies regarding the inmates status while incarcerated · mental health services · 24-hour medical care · food service · An extensive chaplain's program helps meet the spiritual needs of the inmates Courts Division ...a safe environment to conduct court proceedings. · Provide security for all courts (Juvenile and Domestic Relations, General District, and Circuit) for Judges and Grand Jury sessions · Escort inmates to and from the county Jail · Transport inmates to Chesterfield courts from locations across the Commonwealth · Maintain lock-up facilities for all inmates awaiting a court appearance. Civil Process ...the proficient service of civil process · serving, in a timely manner, all civil process and criminal warrants directed to them by the judicial system · Certain papers require the Deputy to enter a home or a business and attach a lien or seize property or financial assets · Writ of Possession in Unlawful Detainer also know as an Eviction · Temporary Betention Orders require the deputy to physically take charge of a subject with mental/emotional problems and transport them against their will to a psychiatric facility Additional Funding Requests Weapons Transition Proposal $125,000 Additional Part time / Overtime Funding $200,0o0 Additional Work Force Unit $54,000 Additional Positions I Equipment New Juvenile and Domestic Relations Court $301,000 Additional Jail Security Positions $36,000 Weapon Transition Proposal · Weapons Project Action Team was created to research and choose the best semi-automatic pistol to replace our out dated Smith and Wesson Revolvers The team was first tasked with choosing the appropriate caliber of weapon for our department Once the caliber was selected, the team then tested six different models from four manufacturers of the selected caliber to determine the best weapon for our department. Weapon Transition Proposal Calibers used by Law Enforcement Agencies 17% ·9MM · .40 Caliber 83% Additional Funding Requests Weapons Transition Proposal $125,000 Additional Part time I Overtime Funding $2OO,OOO Additional Work Force Unit $$4,000 Additional Positions /Equipment New Juvenile and Domestic Relations Court $301,000 Additional Jail Security Positions $36,000 Additional PIT & O/T Funding · The department was forced to cover over 31,000 hours of leave in FY98 · In FY98 the Sheriff's Office enhanced it's training program creating more hours away from mandated duty post · Staffing has decreased by 13% since FY96 · Over the past 3 years the amount of leave hours has increased by 13.8% per employee Additional Funding Requests Weapons Transition Proposal $125,000 Additional Part time I Overtime Funding $2OO,OOO Additional Work Force Unit $54,000 Additional Positions / Equipment New Juvenile and Domestic Relations Court $301,000 Additional Jail Security Positions $36,OOO Work Force · An increased demand from several county departments has prompted the need for an additional Work Force crew · Total cost for salary, benefits, operations, and truck will be $53,424 · Total savings to county over the past 3 years exceeds $400,000 · General appearance of county maintained property is greatly enhanced with the use of these Work Force units Work Force Allied Road Work Force Clean up Project- March, 1999 Additional Funding Requests Weapons Transition Proposal $12S,000 Additional Part time / Overtime Funding $2O0,000 Additional Work Force Unit $54,000 Additional Positions / Equipment New Juvenile and Domestic Relations Court $301,000 Additional Jail Security Positions $36,000 JVDR Positions & Equipment Personnel must be hired during FY2000 in order to be trained and ready for the FY2001 opening of the new JVDR Courts The departments current target figure includes 15 positions, but an additional 10 are needed to appropriately staff the building Over 400 citizens entered the current JVDR facility daily in FY98 The total cost for the new positions and equipment is $301,400 JVDR Docket Cases 34,000- 33,000- 32,000. 31,000. 30,000- 29,000- 28,000- 27,000- 1996 1997 1998 Additional Funding Requests Weapons Transition Proposal $125,000 Additional Part time / Overtime Funding $200,000 Additional Work Force Unit $$4,000 Additional Positions / Equipment New Juvenile and Domestic Relations Court $301,000 Additional Jail Security Positions $36,000 9 Additional Jail Positions · The opening of Riverside Regional Jail caused a reduction of 26 deputy positions causing a serious shortage of manpower · Jail duty post remain the same regardless of the total number of inmates detained · Total number of committals/arrest brought to jail are up 7.8% · Proper staffing will result in a decrease of employee stress, sick leave usage, overtime and part-time pay State Compensation Board considering budget to appropriate 6 new positions due to jail population counts. County supplement would total $36,000 FY90 FY91 FY92 FY93 FY94 FY97 FY99 0 0 0 0 0 0 --~ (ID O~ (D --~ (DO O~ CO o -~ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 _-~ ~0 (:D ~C) O~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~D 0 0 CD 0 § ~' e = ~ tS rtl C) ~ um ~ m c o ~ co 'o --. C ' C ('- -FI (D (D --~ -;~ 0 (33 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '~1 ~ 0 0 0 0 0 0 0 0 0 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 24, 1999 Item Number: 6.B. Subject: Work Session for The Route 288 Corridor Plan and related Zoning Ordinance Amendments. County_ Administrator's Comments: County_ Administrator: Board Action Reauested: This time has been set for a work session with the Board for The Route 288 Corridor Plan and related Zoning Ordinance Amendments. Summary_ of information: The Planning Commission has recommended The Route 288 Corri~lor Plan, the Water and Wastewater Ordinance Amendment and the Design Standards Ordinance amendment to the Board of Supervisors. The Plan replaces a portion of The Upper Swift Creek Plan, and reviewed part of The Midlothian Community plan. With the construction of Route 288, change is coming to the northwestern part of Chesterfield County. The Route 288 Corridor Plan provides a guide for development in the area surrounding the extension of Route 288. Important issues addressed in The Route 288 ¢9rridor Plan include: · Attracting high quality economic development proposals to the area. · Updating the County's Thoroughfare Plan to reflect the road network necessary to serve future development in this area. i Maintaining~tl)e health of the Swift Creek Reservoir asa drinking water source for County residents. Pre arer: _ ~. ~ :~---2~,~,~.,~_ Title: Director of Planning Thomas E. JacoE,~ C:DATA/BOS/1999/MARIO99.2/GOK Attachments: Yes ~-] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: March 24, 1999 Item Number: Summary. of Information: (Continued) Major recommendations of The Route 288 Corridor Plan include: Provide land uses that maximize economic development opportunities in the area for the future of the County and the region - Approximately 2800 acres have been designated for industrial, office and other employment uses. Adopt standards to increase the quality of devdopment in the area. Promote ongoing efforts to protect water quality in the Upper Swift Creek Reservoir and its tributary streams. Adopt an ordinance that will require new development to utilize public water and sewer. Create a historic designated area around Hallsborough Tavern and Bethel Baptist Church that will protect these structures for the future. Outstanding Issue: The original staff version of The Route 288 Corridor Plan recommended Regional Employment Center as the land use for the area around the 288/60 interchange. However, the land owner requested that the Plan allow high-end retail uses on the northwest quadrant of Route 288/60. The Planning Commission, after extensive discussion, decided that they would include a note (Note 2, page RT22) to allow high-end retail at this location. The Midlothian District Planning Commissioner voted against the pl~ as a result of this decision, and supports instead, a more detailed Appendix C (which is attached). The Bermuda District Planning Commissioner abstained on the vote for the Plan. Attachments: Draft version of The Route 288 Corridor Plan as recommended by the Planning Commission Draft Ordinance amendments Proposed Appendix C: Alternative language to Note 2 of the Land Use Categories (page RT 22, Chart 3). AN ORDINANCE TO AMEND THE DEVELOPMENT STANDARDS MANUAL OF THE CODE OF TI-IE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING SECTION 19-518, 19-580, 19-581, AND ADDING SECTIONS 19-590.1 19-590.2, 19-590.3, 19-590.4, 19-590.5, 19-590.6, 19-590.7, 19-590.8, 19-590.9 and 19-509.10 RELATING TO DEVELOPMENT STANDARDS IN THE REGIONAL EMPLOYMENT CENTER AREA OF THE ROUTE 288 CORRIDOR PLAN BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (I,) ThatSections 19-518, 19-580, Code qf the County of Chesterfield 1997, follows: 19-581 of the Development Standards Manual of the as amended, are amended and reenacted to read as Sec. 19 - 518. Plant material specifications. ooo (g) Perimeter Landscaping. Landscaping shall be required at the outer boundaries of projects m' and in the required yards of a lot, parcel or development, except when driveways or other openings may be required. There shall be different landscaping requirements in yards and parking areas, as identified herein and in the particular districts, which shall be provided as follows: OOO (11) Perimeter lca~dscap, ing[: At least one and one-hatf(1.5)times perimeter landscaping C (option D. OOO Sec. 19-580.~,~;.."' ' ,,,,~ Coixidor~,,~,,,,,.L. Snecified. Areas. (a) The Highway Corridor District shall include those lands identified on the zoning district map that include: The Jeff'erson Davis Highway corridor; and (bii) The Route .360 corridor. The Emolovment Center District shall include ali lands identified on the zoning district map that include: ~ Re~onal Emnloyment Center. 1014(05):23327.1 Revised 2/10/99 at 1:45 p.m. · 0.54 Sec. 19-581. General development standards. II~gh-~-ay Corfidoi D:a;,~:c:s; Excent for the develooment standards contained in the Highway Corridor District and the Empioyrnent Center District. which shall apply to ~ronertv within those districts, all applicable county-wide, emerging growth or post-development standards shall be met. 000 (2) That Sections 19-590.1, 19-590.2, 19-590.3, 19-590.4, 19-590.5, 19-590.6, 19-590.7, 19-590.8, 19-590.9 and 19-509.10 are added to the Development Stcz~_d_ards Manual of the Code qf the Coun.tv q£ Cheste_r~eld, 1997, as amende& to read as follows: ARTICLE III. DEVELOPMENT REQUIREME~S - OFFICE, COMMERCIAL, A.ND INDUSTRIAL DMSION 2. DEVELOPMENT REQUIREMENTS -SPECIYlED AREAS Sec. 19-590.1. Purnose and Intent of Employment Center District: The oumose of this division is t0 provide standards that will encourage and enhance the develonment ofoualitv office and industrial parks. The intent of this division is to establish svecial r _egulations which mandate speeifig land usc r~glllations and develooment standards and rec~uirements to ~roduce comvatible land use pattcm~: create aesthetically pleasing developments: encourage the use of quail _ty materials for building, corl~ru~tion: nrovide continuity and sufficient levels of landscaoin~ and lighting throughout each develonment, and promote improved pedestrian and vehicular circulation while maintaining flexibili _ty where possible. Sec. 19-590.2. Design Standards for Off-Street Parking in the Employment Center District. (a) oeurface Treatment: With the excerption of areas where track mounted eouioment is stored. parking areas and driveways shall be hayed with concrete, bituminous ¢oncreto or similar material. _(b) Number o£$vaces: The reouired number of parking spaces may be reduced by ten (10) nercent if the develonment includes a nedestrian way that connects to an existing or oronosed pedestrian wa_x,, or that may be connected to a future pedestrian way. Sec. 19-590.3. yard Reauirements in the Empio_vment Center District, 1014(05):23327.1 Revised 2/10/99 at 1:45 p.m. 2 055 (al Setbacks Alonff 3~qior Arterials excluding limited access roads: All buildings, drives and parking areas shall have a minimum seventy-five (75] foot setback fi.om the proposed rights-of-way of major arterials, exCluding limited access roads, as indicated on the comprehensive plan. Within these setbacks, landscaping shall be installed in accordance with perimeter landscaping I. .lb) Front and Comer ,~id¢ Yords Setbacks Along Collector Streets: The front and comer side yard setback for buildines, drives, and oarkine areas shall be a minimum of forty (40] feet from the t~ronosed rights-of-way of collector sla'eets, as indicated on the comnrehensive alan. However. in an I-2 district, setbacks shall be into'eased to sixty (60] feet. and in an I-3 district, setbacks shall be increased to ninety_ (90) feet. W~thin these setbacks, landscanine shall be installed in accordance with oerimeter landscapillg C. (.c) Other Front and Comer Side Yards: The front and comer side yard setback for buildings. drives, and parking areas shall b~ a minimum of twenty-five (25) feet fi.om proposed rights-of-way except those indicated as iimit¢~l aqq¢ss, major arterials, and collector streets on the comnrehensive plan. Within these setbacks, landscaping shall be installed in accordance with oerimeter landscaning Sec. 19-590.4. Exterior Lighting in the Emnlovment Center District. (a) Street L~hting: Street lighting shall be installed at all comers of street intersections. Street lights shah be high cut offshoe-box style lighting fixtures. (b) Lighting WitMn a Site: Parking lot and access lighting within an individual site shall be high cut offshoe-box styl_ e lighting fixtures and shall not exceed thirty (30) feet in height and desired to minimize light spillover im;o residential areas. Sec. 19-590.5. Outdoor Storage in the Employment Center District. (a) Amount: Outdoor storage, if permitted by the undert.ving zoning district as accessory to a permitted use. shall be limited to no more than 50% of the gross floor area of the principal use. Col Screening': All outdoor stora~,e shall be screened from view from any adiaeent oronerties and nublic rimhts-of-wav. Screenine shah be accomolished by buildin~ desitin or by the use of durable architectural walls constructed of comparable materials to the principal building and using a desi~ comnatible to the principal building on the property, See. I%590.6. Screening of Solid Waste Storage Areas in the Employment Center District_ AH solid waste storage areas shall be screened fi.om view ofad_iacent property and nubile rights-of- way by a masortrv or concrete wall which is constructed ofcomoarable materials to and designed to be compatible with the principal building that the solid waste storage area serves. 1014(05):23327.1 Revised 2/10/99 at 1:45 p.m. Sec. 19-590.7. Architectural Treatment in the Employment Center Distri¢~ Architectural treatment of buildings, ineludine materials, color and style, shall be comnatible with buildings located within the same project or within the same block or directly across any street. Compatibility_ ma_v be achieved through the use of similar building massini~, materials, scale, colors or other architectural features. Nothing in this section shall r~reclude the ~Jse of different m~_t_,~rials on different buildin~ exteriors but rather, shall preclude the use of inferior materials on sides which face ad_ioining property_. No building exterior (whether front, side. or rear'} shall consist of architectural materials inferior in qu~_!ity_, appearance or detail to any other exterior ofth~ same building. No buildinl~ exterio{ (whether front, side or rear'} shall be constructed of mx,,! or unadorned concrete block. The exterior of outbuildings shall not be constructed of materials inferior to those of the primary_ building and shall be architecturally consistent with the nrirnarv buildin~ Mechanical eouinment, whether _mound-level or foot, on. shall be screened fi-om view of adiacent property_ and public rights-of-way and desi_m~ed to be ~erceived as an late?al part of the building. Sec. 19-590.8. Heights in the Employment Center District. Except as outlined in sections 19-507 and 19-507.1_ the height of any building within any O or l district shall be t~ermitted to be a maximum of 150 feet in height. The height of any other building or structure shall be as st~ecified in ~_ 19-598. Sec. 19-590.9. Loading and Storage Areas in the Employment Center Distrigt Buildings adiacent to limited access roads shall be oriented such that loading and storage areas are located internally. This shall be accomplished through the use of building orientation and site desitin. Sec. 19-590. I0. Design of BMP's in the Employment Center Distrigt Any BMPs reouired for water quantity_ or quality_ control shall be desired as retention basins and shall be landseaued or otherw/se improved so that the facilities become visual enhancements. BMP's shall include landscaping adjacent to the BMP's. ~,entlv siouin~ banks, and aouatic, and where appropriate, sub-aouatie plantings. An_v fencing used shall be of an ornamental design. At the time of site ulan review, a plan depicting these reo. uirements shall be submitted for review and auuroval. (2} That tins or&'nance shall become effective immediately upon adoption. 1014(05):23327. i Revised 2/10/99 at 1:45 p.m. 4 0.57 AN ORDINANCE TO AMEND THE CODE OF TIlE COUNTY QF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 17-91, 18-63 AND 18-64, RELATI2qG TO WATER AND WASTEWATER CONNECTIONS IN THE ROUTE 288 CORRIDOR PLAN AREA BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 1%91, 18o63 and 18-64 of the Code of the County of Chesterfield, 1997, as amended, are amended and reenacted to read as follows: Sec. 17-91. Size of lots served by conventional septic systems. (a) In any subdivision utilizing convemional septic systems the average lot size shall be no less than 40,000 square feet, at least 90 percent of all lots in the subdivision shall be at least 40,000 square feet in size, and no lot shall be less than 30,000 square feet in size. In addition, all lots in the subdivision shall have a minimum lot width of 120 feet measured at the building line. This subsection shall apply to any property for which residential zoning is obtained atter February 23, 1989; however, this subsection shall apply to every residential lot which is recorded atier Sanuary l, 1991. (b) No subdivision of land within the Southern and Western Plan Area for which residential ning btain d af~ -~-- -~'- ~' -- ~ .... ~'"-'- -- ~ .... '-- [Ju 1993] tiliz zo is o e er ..~ ~..~.v. ~,,~ ~ .,,o o~,~,~.~,,, ne 23. may u e conventional septic systems unless all lots in such subdivision are at least one acre in size and located in those areas designated in the county's comprehensive plan for single-family residential use in the lowest density category. (Areas colored tan on the Southern and Western Area Land Use Plan.) L~ No subdivision of land within the Route 288 Corridor Plan Area for which residential zoning is obtained after (effective date) may utilize conventional seoric systems unless all lots in such subdivision are at least one acre in size and located in those areas desi~ated in the count's comprehensive plan for single-family residential use in the lowest densi~ categom. (Areas colored tan on the Route 288 Corridor Plan area). (Code 1978, § 18.1-55) 00o Sec. 18-63. Mandatory water connections in certain areas. Co) ooo All structures which are located on property that is included in the Southem and Western 1014:23333.1 I 12/9/98 4:40 PM Area Plan described in the subdivision ordinance and which received zoning approval a.qer June 23, 1993 shall connect to the water system. However, the following structures shall not be required to connect unless connection to the water system is otherwise required by law: (1) Temporary. manufactured or mobile homes ~te~biteq-nma~s; (2) Structures that were authorized by conditional uses or special exceptions which were renewed after June 23, 1993; (3) Structures that are authorized by conditional uses or special exceptions that were granted after June 23, 1993 if the use that is permitted by the conditional use or special exception is incidental to a principal use that was previously allowed with a private well; (4) Governmental structures and institutional buildings; and (5) Residences-that are located on lots that are exempt from the requirements of the subdivision ordinance. f.C,) All structures which are located on property_ that is included in the Route 288 Corridor Plan Area as shown in comprehensive plan. and wNch received zoning approval after {adoption date here) shall connect to the water system. However. the following structures shall not be required to connect unless connection to the water system is otherwise required by law: (1) Temporary_ manufactured or mobile homes: Structures that were authorized by conditional uses or special exceptions which were renewed after (adoption ~gte here'}: /~ Structures that are authorized by conditional uses or s~ecial excentions that were _re'anted after (adontion date here~ if the use that is permitted by the conditional use or special exception is incidental to a principal use that was previously allowed with a private well: (4) Governmental ~l;mctures and insti~tional buildings: and (5) Residences that are located on lots that are exempt from the requirements of the ~ubdivision ordinance. (e!~) For purposes of this section "structure" and "institutional building" shall have the same meaning as in the zoning ordinance. (de) The planning commission may grant exceptions to subsections (b) ~ during schematic plan, site plan or tentative subdivision review. The Planning Commission may also ~ant exceptions to subsections ~b) and (c) to an applicant who flies an application with the planning department on a form prescribed by the director of planning and who pays a fee of 5;260.00 to the planning department, if'the applicant is not sub_ie~: to the schematic, site plan or subdivision review process, iftlhe planning commission shall finds that: (1) The use of a private well will not adversely affect the ability to extend public water to other property; (2) The use of a private well will not encourage future development that is inconsistent with the comprehensive plan; and (3) . The use ora private well is not reasonably likely to adversely affect the public health, safety or welfare. The planning commission may impose conditions to mitigate the impact of'any exception that it 1014:23333.1 2 12/9/98 4:40 PM (Code 197t], § 20-43) Sec. 18-64. Mandatory. wastewater connection in certain areas. (a) All structures which are located on property that is included in the Southern and Western Area Plan described in the subdMsion ordinance and which received zoning approval after June 23, 1993 shall connect to the wastewater system. However, the following structures shall not be required to connect unless Connection to the wastewater system is otherwise required by law: (1) Single-family dwellings on lots which are at least one acre in size and which are located in areas that are designated in the comprehensive plan for single-family residential use in the lowest density category (areas colored tan on the Southern and Western Area Land Use Plan); (2) Temporary_ manufactured or MIBobile homes; (3) Structures that were authorized by conditional uses or special exceptions which were renewed after :rune 23, 1993; (4) Structures 'that are authorized by conditional uses or special exceptions that were granted after :rune 23, 1993 if the use that is permitted by the conditional use or special exception is incidental to a principal use that was previously allowed with a septic system; (5) Governmental structures and institutional buildings; and (6) Residences that are located on lots that are exempt from the requirements of the subdivision ordinance. LI~ All structures which are located on property, that is included in the Route-288 Corridor Plan Area as shown in the comprehensive alan. and which received zoning, a~roval aider (.adoption date here~ shall Connect to the wastewater system. However_ the following structures shall not be retmired to connect unless connection to the wastewater system is otherwise required by law: (1) Single-family dwellings on lots which are at least one acre in size alld which are located in areas that are desi~ated in the comprehensive plan for sin~e-familv residential use in the lowest densiw category (areas colored tan on the Route 288 Corridor Plan areal Temtmrarv manufactured or mobile homes: Structures that were authorized by conditional uses or special exceptions which were renewed a~er (adoration date here); (4) Structures that are authorized by conditional uses or st~eeial exeet~fions that were _re'anted a~er (adotnion date here) if the use that is t~ermitted by the conditional use or s~eeial exeet~tion is incidental to a principal u~e that w~ previously allowed with a septic _swstem: Governmental structures and institutional buildings: and Residences that are located on lots that are exempt from the r~uirements of the subdivision ordil~anee. For purposes of this section, "structure," "single-family dwelling" and "institutional 1014:23333.1 3 12/9/98 4:40 PM 060 building" shall have the same meaning as in the zoning ordinance. (e~) The Planning Commission may also mm exceptions to subsections (b'~ and (c) to an applicant who files an application with the planning devartment on a form prescribed by the director ofvlannint, and who pays a fee of $260.00 to the planning department, if the applicant is not subject ~o the s-ehematie, site vlan or subdivision review vrocess, i~t~he planning commission shall finds that: (I) The use of a septic system will not adversely affect the ability to extend public sewer to other property; (2) The use of a septic system will not encourage future development that is inconsistent with the comprehensive plan; and (3) The use of a septic system is not reasonably likely to adversely affect the public health, safety, or welfare. The planning commission may impose conditions to mitigate the impacts of any exception that it grants. (2) That this ordinance shall become effective immediately upon adoption. 1014:23333.1 4 12/9/98 4:40 PM Appendix C The pdmary purpose of the Regional Employment Center (the "REC") is to encourage the expansion of the local tax base with the development of office, research and development facilities, warehouse and other light industrial uses, as well as retail necessary to support those uses. The REC represents one of the County's last opportunities to establish and promote a large, regional employment center. Planning the development of this area is important to the county and its citizens. Typical strip retail development, if allowed, could overwhelm the Route 60/Route 288 corddor and frustrate the goals of the REC. But, this does not mean the REC should be devoid of retail development. An employment area of the magnitude suggested by this Plan must allow and provide for retail services needed to support businesses and employees within the REC. Such a design can also create a symbiotic relationship that helps reduce traffic congestion on Route 60 and Route 711. In addition, a convenient, well designed, and attractive shopping complex and lifestyle center within the Northwest quadrant of Route 288 and Route 60 can stimulate economic growth by expanding and diversifying the local tax base. However, any new retail development that simply duplicates the existing retail development by drawing essentially from the existing market area would not be beneficial to the overall tax base of the County. Ample additional areas for future retail development have already been designated and allowing typical retail to continue to creep down Route 60 would only serve to cannibalize exiting retail and frustrate other Plans which already provide for additional retail. Instead, a lifestyle center would be desirable if it did not replace existing retail but was instead designed to attract shoppers from a different and wider (regional) market. The lifestyle center could serve as a focal point for the REC, contribute to the local ambience, and create a "sense of place." Consequently, a high fashion and regional-scale lifestyle commercial development (in addition to any permitted supporting and associated/integrated neighborhood scale retail uses) would be appropriate within the northwest quadrant of Route 288 and Route 60 based on the following criteria: 1. The majodty of the proposed major tenants are classified as high end/high fashion companies. Examples include, but are not limited to, Nordstmms, Bloomingdales, Neiman Marcus, Lord & Taylor, and Saks Fifth Avenue. A focus should also be on tenants with a "flagship store" strategy. 2. "Flagship Store." Flagship stores are larger and have a broader scope of merchandise than a prototypical regional mall store. These retailers may combine multiple divisions or merchandise collections within one store. These types of stores are also strategically located to draw customers from a larger geographic base. Usually, although not exclusively, flagship stores have one large store to serve a large metropolitan region. 3. High-end home furnishings or home accessory tenant. 4. Entertainment tenants such as movie theaters, other performance venues such as community stage theaters, or theme destinations entertainment retailers. 5. Related uses such as offices, hotels, upscale restaurants, residential units, and other entertainment uses could also be included within such a lifestyle center provided they are integrated into the complex. If properly integrated or planned, such a complex could also contain some neighborhood retail uses. 6. Route 288 adjacent to the Regional Employment Center should be open to traffic before any regional retail center is opened. 7. This high-end retail development should complement the employment center and not overwhelm it. 8. Design standards Should incorporate architectural compatibility within the lifestyle center. 9. Any associated and supporting retail use should avoid typical "strip commercial" characteristics and provide architectural compatibility, interior circulation, pedestrian access features, and other design elements to better integrate such uses into the REC. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 24, 1999 Item Number: $ .A. Subject: Nomination/Appointment to the Camp Baker Management Board County_ Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint two members to serve on the Camp Baker Management Board Summary. of Information: The Camp Baker Management Board has the responsibility of overseeing and monitoring the operation of Camp Baker. Two members' 3 year terms are due to expire on April 30, 1999. Mr. Mark Nugent is eligible for reappointment and has indicated his desire to continue to serve. Mrs. Humphrey has agreed to his reappointment. Mrs. Lise Dietz does not wish to be reappointed. Mr. Daniel has concurred with appointing Mr. James Lumpkin of the Dale District. The Board is requested to make these appointments as follows: Name Mr. Mark Nugent Mr. James Lumpkin Representing Matoaca District Dale District Action Requested Re-appoint Appoint Both terms would be effective May 1, 1999 and expire April 30, 2002. Under the existing Rules of Procedure, appointment to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: ~xX,/,-'~k~-~ ~~ - Title: Michael S. Golden Director, Parks and Recreation Attachments: Yes ~ No # OG4 MEMORANDUM TO: Lisa Elko, Acting Clerk to the Board of Supervisors FROM: Phil Innis, Chief of Recreation DATE: March 10, 1999 SUBJECT: Camp Baker Appointments The Camp Baker-Management Board has asked me to inform you that two of the members terms are due to expire on April 30, 1999. The members affected are Mrs. Lise Dietz representing the Dale Magisterial District and Mr. Mark Nugent representing the Matoaca Magisterial District. Mr. Nugent is .willing to serve an additional term if re-appointed. The management board recommends his re-appointment. Mrs. Dietz does not wish to be considered for another term. The management board recommends Mr. James G. Lumpkin, 5020 Southmoor Road, Richmond, VA 23234 to be considered for the appointment. Mr. Lumpkin has previously served on the Camp Baker Management Board from 1987 to 1996. He was considered a very valuable member of the management board. Both of the appointments are for three year terms beginning May 1, 1999 and expiring April 30; 2002. If you should need any additional information, please contact me' at Ext. 1121. Background information for Mr. Lumpkin. Resolution was approved by Board of Supervisors on September 11, 1996. · the RESOLUTION Whereas, community service is among the greatest traditions of Chesterfield County residents; and Whereas, Mr. James G. "Punky" Lumpkin has been a valuable member of the Camp Baker Management Board since 1987; and Whereas, Mr. Lumpkin spear-headed the fundraisingand construction for the expansion of the ranger residence during his first year On the board; and Whereas, Mr. Lumpkin saw the conversion of Spivey Hall to a 10 bed respite care building including living and kitchen areas; and Whereas, during Mr. Lumpkin's tenure as Chairman of the Camp Baker Management Board, the programs have seen considerable expansion including year round service; and Whereas, Mr. Lumpkin's efforts and support enabled the Camp Baker Management Board to accomplish it's latest project of fundralsing and construction of the new kitchen/dining facility Now, therefore be it resolved that the Chesterfield County Board of Supervisors does hereby recognize and commend J'ames G. "Punky" Lumpkin for his devoted service to Chesterfield County and the Camp Baker Management Board. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 24, 1999 Item Number: 8.B.l.a. Subject: Request Permission to Install a Concrete and Steel Bridge Within a 16' Drainage Easement Across Lot 30, Foxcroft, Section 2 County_ Administrator's Comments: County Administrator: ~~) Board Action Requested: Staff recommends that the Board of Supervisors grant K & L Custom Homes, Inc. permission to install a concrete and steel bridge within a 16' drainage easement across Lot 30, Foxcroft, Section 2; subject to the execution of a license agreement. Summary_ of Information: K & L Custom Homes, Inc., has requested permission to install a concrete and steel bridge within a 16' drainage easement across Lot 30, Foxcroft, Section 2. This request has been reviewed by staff and approval is recommended. District: Matoaca Attaclxments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST PERMISSION 20 INSTALL A CONCRETE & STEEL BRIDGE WITHIN A 16' DRAINAGE EASEMENT ACROSS LOT 30 FOXCROFT SECTION 2 K & L CUSTOM HOMES INC KINGSPOIN FOX, ACORN RII3GE MA~ LOT 30 AREA TO BE LICENSED Z R=205. O0 L=75.00' 069 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 26, 1999 Item Number: 8.B.l.b. Subject: Request Permission to Install a Virginia Power Distribution Line Within an Existing Sewer Easement County Administrator's Comments: County Administrator: ~/~ Board Action Requested: Staff recommends that the Board of Supervisors grant Virginia Power permission to install a distribution line within an existing sewer easement across the property of Reynolds Metals Company; subject to the execution of a license agreement. Summary of Information: Virginia Power has requested permission to install a distribution line within an existing sewer easement across the property of Reynolds Metals Company. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer:~ -'~. ~~ Attacl~nents: Yes Title: Riqht of Way Manaqer 070 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A VIRGINIA POWER DISTRIBUTION LINE WITHIN AN EXISTING SEWER EASEMENT CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 24, 1999 Item Number: 8.B.l.c. Subject: Request Permission to Install Underground Cable Within Existing 30' Right of Way Adjacent to Dry Bridge Road an County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors grant Bell Atlantic-Virginia, Inc. permission to install underground cable within an existing 30' right of way adjacent to Dry Bridge Road; subject to the execution of a license agreement. Summary of Information: Bell Atlantic-Virginia, Inc. has requested permission to install underground cable within an existing 30' right of way adjacent to Dry Bridge Road. This request has been reviewed by staff and approval is recommended. District: Matoaca AttacbJaents: Yes No Title: Right of Way Manaqer VICINITY SKE~,~H REQUEST PERMISSION TO INSTALL UNDERGROUND CABLE WITHIN AN EXISTING 30' RIGHT OF WAY ADJACENT TO DRY BRIDGE RD BELL ATLANTIC-VIRGINIA INC CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 24, 1999 Item Number: $. B. 2. a. Subject: Approval of Transfer of Funds for Re-Construction of the Marsh Boardwalk at Point of Rocks Park County Administrator's Comments; County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $80,000 from the Reserve for Future Capital Improvement Projects for re-construction of the boardwalk at Point of Rocks Park. Summary_ of Information: Staff recommends transfer of funding to allow for boardwalk construction to replace the existing structure which has deteriorated beyond economical repair. The funding will be supplemented by a youth labor crew which will be provided by the Capital Area Training Consortium. Approval of this item will allow staff to bring forward a recommended change to the Proposed FY2000-2004 Capital Improvement Plan. Preparer: ~~/'"-~ Title: Michael S. Golden Director, Parks and Recreation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: March 24. 1999 Number Budqet and Manaqement Comments: The adopted FY99-2003 and the Proposed FY2000-2004 Capital Improvement Plans (CIP) include $100,000 for replacement of the boardwalk at Point of Rocks Park in FY2002. Approval of this item will authorize the transfer of $80,000 from the Reserve for Future Capital Projects. The $20,000 difference between what is included in the CIP ($100,000) and the requested transfer amount ($80,000) is the result of labor being provided by the Capital Area Training Consortium. The Training Consortium is a program for teenagers. The replacement of the boardwalk will provide a project for the Training Consortium as well as save County dollars. Approval of this item will result in a change to the proposed Capital Improvement Plan. Staff presented this recommended change during the March 10, 1999 work session and will review this action again at the April work session to adopt the FY2000-2004 CIP. Additionally, approval of this item, and others before the Board this date, will leave a balance of $650,013 in the Reserve for Future Capital Projects. Preparer: --~ t L{~ Title: Director, Bud.qet & Manaqement (: , Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date:March 24, 1999 Item Number: Page ~ of_4_ 8.B.2.b, Subject: School Capital Improvement Project Revisions County Administrator's Comments: County Administrator: ~ BoardAcfion Requested: The School Board requests the Board of Supervisors to transfer $549,511 from the School Reserve for Future Capital Projects to the School CIP fund for various projects as described in this agenda item. SummaryofInformation: The School Board approved School Capital Improvement program revisions for 1998-99 on March 9, 1999. This review included requests that need to be approved by the Board of Supervisors. A' copy of this complete review that explains the requested changes is attached to this agenda item. The current balance in the School Reserve for Future Capital Projects is $751,076; therefore, use of $549,511 as requested in this agenda item would leave a balance of $201,565. Preparer: /a ~/~ v- w~.-~.~.~~~, Title: Attachments: Jr. Superintendent Yes [~ No 0?7 CHESTERFIELD COUNT BOARD OF SUPERVISORS AGENDA Page 2 of 4 Summary of Information: (Continued) REQUESTED REVISIONS New Elementary #2 - When the FY1999 general obligation (GO) bonds were sold in February, $700,000 of the $7.3M reduced request was for this project. A preliminary site analysis for this project needed to be done now in order to keep the project on schedule. There is a need to transfer $2,687 from the School Reserve for Future Capital Projects to cover the cost of the analysis. New Carver Middle - This project is 100% complete and furniture and equipment have been purchased for this location. Currently, there is $400,000 of surplus School Reserve for Future Capital Projects funds that need to be moved to the Thomas Dale High School Renovation project. Bensley Elementary Renovations - During June 1998, this site had water damage to carpet in several rooms. This was due to leaky roofs because of construction work at this location. Risk Management has reimbursed the school system $12,903 through the insurance recovery process to cover this damage. Five Elementary School Projects - Ail five projects are complete and School Reserve for Future Capital Projects funds remain in each project. A total of $484,904 is available in all five projects; however, this request is to move $400,000 out of these projects to the Thomas Dale Renovation project. The $84,904 will remain in the Hopkins Elementary project to cover the cost to install'lights in the parking lot-at that school. Specialty Centers at Manchester and Monacan High Schools - A study needs to be done at each of these locations in order to determine what the requirements will be for each. The cost for each study is $2,500; therefore, a transfer of $5,000 is requested from the School Reserve for Future Capital Projects to cover this cost. Thomas Dale High School Renovations - At the February 9, 1999 School Board meeting, the School Board approved the construction contract for the renovations of Thomas Dale High School. In order to have the I# CHESTERFIELD COUN~''~ BOARD OF SUPERVISORS AGENDA Page z of 4 Summary of Information: (Continued) funding available for furniture and equipment (as needs arise) for this project, there is a need to transfer $1,221,824 to this project to cover these future costs. This total transfer can be accomplished by transferring $400,000 from the New Carver Middle project, transferring $400,000 from the five elementary school projects, and transferring $421,824 from the School Reserve for Future Capital Projects. Financi&l and Human Resources/P&yro11 Systems - On February 24, 1999, the Board of Supervisors approved a request to transfer $270,000 from the County and Schools Reserve for Future Capital Projects for a detailed requirements analysis for financial and Human Resources/Payroll systems. The School's share of this is $120,000. The School Board needs to approve the transfer of this amount from the School Reserve for Future Capital Projects to the School Capital Improvements Fund to cover its share of the cost for this system. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page~ of 4 Meetino Date: March 24. 1999 Number Bud.qet and Mana.qement Comments: The School Board took action on March 9, 1999 to request the transfer of $549,511 from the School's Reserve for Capital Projects to the School's capital projects fund and appropriation of $12,903 in insurance recovery funds. This transfer request is a combination of numerous project closures as outlined in the School Board resolution and agenda item detail. The net result of these closures and transfers to and within the school capital projects fund will result in an additional $1,221,824 for the Thomas Dale High School renovation project to fund the purchase of furniture and equipment, the transfer of $2:687 to cover a site analysis for the new elementary school #2, and, a transfer of $5,000 to cover the study to determine the requirements for speciality centers at Manchester and Monacan high schools. On February 24, 1999, the Board of Supervisors approved the transfer of $120,000 from the School Capital Projects Reserve for the Financial and Human Resources/Payroll Systems project; consequently, $120,000 of the School Board's request to transfer $549,511 has already been approved. At this time the Board needs to approve the transfer of an additional $429,511 from the School's Capital Projects Reserve to the School Capital Projects Fund and appropriate $12,903 in insurance recovery revenue for Bensley Elementary renovations. After these transfers, the remaining balance in the School Capital Projects Reserve will be $201,565. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement f~O Attachment B Memo//26 VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, March 9, 1999, at seven- thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: Thomas L. Wootton, Jr., Chairman Elizabeth B. Davis, Vice-Chairman Dianne Pettitt James R. Schroeder, D.D.S. Marshall W. Trammell, Jr. RESOLUTION WHEREAS, the School Reserve for Future Capital Projects has a current balance of $751,076; and, WHEREAS, the George W. Carver Middle School project is complete and has a balance of $400,000 in the project; and, WHEREAS, the five elementary school projects have a combined unused balance of $400,000; and, WHEREAS, the Thomas Dale High School Renovation project needs increased funding of $1,221,824; and, WHEREAS, funding of $2,687 is needed to cover the site study at the New Elementary School #2; and, WHEREAS, funding of $5,000 is needed to cover the cost of specialty center studies for Manchester and Monacan high schools; and, WHEREAS, the County Administrator and the School Superintendent have agreed to share in the cost of a detailed requirements analysis for the Financial and Human Resources/Payroll systems with the school's share of the cost being $120,000; and, WHEREAS, the school system has received $12,903 of insurance recovery funds for water damage at the Bensley construction site; NOW THEREFORE BE IT RESOLVED that on motion of Mr. Trammell, seconded by Dr. Schroeder, the School Board requests the Board of Supervisors to approve the following transfers of the School Reserve for Future Capital Projects and appropriation of an insurance recovery for Bensley Elementary: PROJECT TITLE New Elementary//2 New Carver Middle School Five Elementary Schools Manchester High School Monacan High School Thomas Dale High School Renovations Financial & Human Resources/Payroll Subtotal - Transfers from CIP Reserve Bensley Elementary Renovations Total Revisions in School CIP Fund NEED FOR TRANSFER Site Study Project complete Projects complete Specialty Center Study Specialty Center Study Increased cost of project Detailed requirements analysis Insurance Recovery AMOUNT 2,687 400,00O) 40O,00O) 2,500 2,500 ,221,824 120,0o0 $ 549,511 12,903 $ 562,414 Patricia W. Bartlam, Clerk ~illiam C. B'osh'~'~, Jr., Superintendent CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM {[26 (1999) March 9, 1999 TO: FROM: SUBJECT: SCHOOL BOARD WILLIAM C. BOSHER, JR. SUPERINTENDENT SCHOOL CAPITAL IMPROVEMENT PROGRAM (CIP) REVISIONS PERTINENT INFORMATION Quarterly CIP reviews are presented to the School Board for information and approval of changes in the CIP Plan. The mid-year review, presented to the School Board on January 26, 1999, included a request to transfer a portion of the FY1999 School Reserve for Future Capital Projects to the School Capital Projects Fund. In order to provide the funding needed in several projects, an additional review is warranted at this time. This review provides information on the School CIP as of February 28, 1999, recommendations for balancing the budget within projected available funding, and several related attachments. Attachment A-l, as described below, is a report of the current financial status by project. Attachment A-2 reflects the recommendations for changes to the project budgets. Attachment A-3 reflects the status of the CIP if all recommended changes are approved. EVALUATION/ANALYSIS The bond referendum, overwhelmingly approved on November 5, 1996, will yield $174,799,000 for new schools, renovations, and technology and will benefit every school in the county. In addition, $31,310,000 was commi_n_ed over this six-year period from the CIP Reserve. Any use or revisions made to the School Reserve for Future Capital Projects requires approval from the Board of Supervisors. Projects approved in the bond referendum with current appropriations as well ~s projects added are included in the following CIP analysis. I. CURRENT STATUS Attachment A-I is a financial schedule delineating the current status (as of February 28, 1999) of the School CIP projects. This schedule includes the beginning budget by project, the changes by project since the beginning of this fiscal year, and the current financial status of each project (surplus or deficit). The schedule also provides the project status (open or complete) for the current period. The current status reported is as of February 28, 1999. Attachment A reflects an overall projected deficit; therefore, recommended revisions at this time are discussed below and are included in Attachment A-2. II. RECOMMENDED REVISIONS New Elementary #2 - When the FY1999 general obligation (GO) bonds were sold in February, $700,000 of the $7.3M reduced request was for this project. A preliminary site analysis for this project needs to be done now in order to keep the project on schedule. There is a need to transfer $2,687 from the School Reserve for Future Capital Projects to cover the cost of the analysis. New Carver Middle - This project is 100% complete and furniture and equipment have been purchased for this location. Currently, there is $400,000 of surplus School Reserve for Future Capital Projects funds that need to be moved to the Thomas Dale High School Renovation project. Bensley Elementary Renovations - During June 1998, this site had water damage to carpet in several rooms. This was due to leaky roofs because of construction work at this location. Risk Management has reimbursed the school system $12,903 through the insurance recovery process to cover this damage. Five Elementary School Projects - All five projects are complete and School Reserve for Future Capital Projects funds remain in each project. A total of $484,904 is available in ali five projects, however, this request is to move $400,000 out of these projects to the Thomas Dale Renovation project. The $84,904 will remain in the Hopkins Elementary project to cover the cost to install lights in the parking lot at that school. Specialty Centers at Manchester and Monacan High Schools - A study needs to be done at each of these locations in order to determine what the requirements will be for each. The cost for each study is $2,500; therefore, a transfer of $5,000 is requested from the School Reserve for Future Capital Projects to cover this cost. Thomas Dame Hiah School Renovations - At the February 9, 1999 School Board meeting, the School Board approved the construction contract for the renovations of Thomas Dale High School. In order to have the funding available for furniture and equipment (as needs arise) for this project, there is a need to transfer $1,221,824 to this project to cover these future costs. This total transfer can be accomplished by transferring $400,000 from the New Carver Middle project, transferring $400,000 from the five elementary school projects, and transferring $421,824 from the School Reserve for Future Capital Projects. Financial and Humnn Resources/Payroll Systems - On February 24, 1999, the Board of Supervisors approved a request to transfer $270,000 from the County and Schools Reserve for Future Capital Projects for a detailed requirements analysis for financial and Human Resources/payroll systems. The School's share of this is $120,000. The School Board needs to approve the transfer of this amount from the School Reserve for Future Capital Projects to the School Capital Improvements Fund to cover its share of the cost for this system. IMPACT OF THE RECOMMENDED REVISIONS Attachment A-3 reflects the revised status of the current CIP projects. Following approval of the recommendations above, there is an overall surplus of $30,784 in the fund. The current balance in the School Reserve for Future Capital Projects is $789,091; therefore, use of $549,511 as requested in this agenda item would leave a balance of $239,580. RECOMMENDED ACTION The Superintendent recommends that the School Board: approve the resolution at Attachment B requesting the Board of Supervisors to transfer $549,511 fi'om the school reserve for Future Capital Projects to the School CIP fund for (a) Thomas Dale High School renovations, Co) a site analysis for the new elementary #2, and (c) specialty center studies for both Manchester and Monacan high schools; 2 forward the approved resolution to the Board of Supervisors for their approval; and, 3. authorize the Superintendent to make the needed adjustments within the School CIP fund as determined by the action requested in this agenda item. Spring Run Elementary New Elementary Ir2 New Carver Middle New Matoaca High School Specialized Program Building Total New Facilities Bensley Elem Renoval~ons Beulah Elem Renov/Cafe & Gym C. E. Curl~ Elem Renov/Cafe & Gym Grange Hall Elem Renova~ns Hopkins Elem Renov/Cafe & Gym Reams Elem Renov/Cafe & Gym Robious Elem Renov/Cafe & Gym Salem Elem Renov/Cafe & Gym C. C. Wells Elem. Renova~ons Carver Sewage Treatment Plant Chester Middle Ren0va~ns L. C. Bird High Renovations Clover Hill Renovalk)ns Manchester H$ Specialty Center IVleadowbrook HS Renoval~ons Monacan H$ Specialty Center Thomas Dale High Renovations Technical Center RenovalJons Total Renovations CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL CIP PROJECT REPORT CURRENT STATUS (as of February 28, 1999) 8u_Dervision/l~bt/Other Super/sion & Contingency Financial/Human Resources System ~chool CIP Debt Transfer Technology infm~nJcture & Equipment Total Sulmrvision/De~r Beginning Current Revised Needs 8urplua 12,445,813 13,045,813 13,045,813 0 700,000 700,000 702,687 (2,687) 19,627,760 19,627,760 10,227,760 400,000 2,731,700 2,731,700 2,731,700 0 35,505,273 38,100,288 37,710,g75 397,313 4,020,000 4,020,OO0 3,730,216 3,730,216 300,0OO 3OO,OOO 300,000 300,000 4,493,916 4,493,916 4,734,600 4.734,600 4,428,470 4,426,470 6,115,142 6,115,142 3,896,519 3,696,519 180,000 160,000 7,024,797 7,024,797 12,615,270 12,015,270 2,800,0OO 2,800,000 0 0 3,859,987 3,859,987 0 0 29,766,704 29.888,704 7.100.000 7.100.000 95,365,622 94,887,622 6,099,182 0 4,723,737 2,000,000 8.68S.000 TOTAL ALL SCHOOL CIP PROJECT~ ~ In progress In progress In progress In progress In progress 4,032,903 3,655,070 300000 3OOOOO 4,408 208 4,644 002 4,343 403 6,051 561 3,696519 180,000 7,024,797 12,015,270 2,769,216 2,500 3,659,007 2,500 (b) 31,110,528 7.100.000 95,696,565 (12,903) 75,146 0 0 85,700 90,518 85,067 63,561 0 0 0 0 30,764 (2,5OO) 0 (2,5OO) (1 21,624) (8O8,943) In progress In progress Delayed Delayed In progress In progress In progress In progress In progress In progress In progress In progress New project In progress In progress In progress 6,099,162 6,099,162 0 0 120,000 (120,000) 4,723,737 4,723,737 0 4,600,000 (c) 4,600,000 0 10.801.OO0 ~ 10.6Ol.OO0 0 In progress New project In progress In progress In progress plus $122.000,,M.d to Thamm O.~ f~ knd pun:hme. (c) Buck~ inc,..md by $4,3~4,m5 BOS ~'m ClP RN.,w b. Sp,,=dz.d BUg (138,015) + Technok=gy (S1,71eM). Mllm' M~ (S2,EM). Spring Run Elementary New Elementary dr2 New Carver Middle New Matoaca High School Specialized Program Building Total New Facilities Bensley Elem Renovations Beulah Elem Renov/Cafe & Gym C. E. Curtis Elem Renov/Cafe & Gym Grange Hall Elem Renovations Hopldns Eiem Renov/Cafe & Gym Reams Elem Renov/Cafe & Gym Robious Elem Renov/Cafe & Gym Salem Elem Renov/Cafe & Gym C. C. Wells Elem. Renovations Carver Sewage Treatment Plant Chester Middle Renovations L. C. Bird High Renovations Clover Hill Renovations Manchester HS Specialty Center Meadowbrook HS Renovations Monacan HS Specialty Center Thomas Dale High Renova~ns Technical Center Renovations Total Renovations SU_Dervision/DeM/Other Supewision & Contingency Financial/Human Resources System School CIP Debt Transfer School Maintenance Technology Infrastructure & Equipment Total 8upervision/DeM/OUmr TOTAL ALL SCHOOL CIP PROJECTS CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL CIP PROJECT REPORT RECOMMENDED REVISIONS ~ tltSC VPSA ClP 2,887 (4OO 0 0 0 (397,313) (75,~4~) 12,903 (85,708) (90,518) (85,C~7) 0 0 0 1,221,824 826,824 12,903 120,000 ~ In Ihe Sahool ClP Rmmrve l~ $5,105,091; uae of $4,364,015 wi leave $751,076. $1~ng Run Elementary New Elementary #2 New Cawer Middle New IVlatoaca High School Specialized Program Building Total New Facilities Renovatiolls Bensley Elem Renovations Beulah Elem Renov/Cafe & Gym C. E. Curtis Elem Renov/Cafe & Gym Grange Hall Elem Renova~ns Hopkins Elem Renov/Cafe & Gym Reams Elem Renov/Cafe & Gym Robious Elem Renov/Cafe & Gym Salem Elem Renov/Cafe & Gym C. C. Wells Elem. Renovations Carver Sewage Treatment Plant Chester Middle Renova~ns L. C. Bird High Renovations Clover Hill Renovations Manchester HS Specia~y Center IVleadowbrook HS Renovations Monacan H8 Specialty Center Thomas Dale High Renovations Technical Center Renovations Total Renovations Supervisio n/Debt/Otlmr $upenasion & Contingency Financial/Human Resource~ System School CIP Debt Transfer School Maintenance Technology Infmsln~ure & Equipment Total Supervision/Debl/OUmr TOTAL ALL SCHOOL CIP PROJECT8 CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL CIP PROJECT REPORT EFFECT OF RECOMMENDED REVISIONS Revised Budget 8uq)lus 13,045,813 0 7O2,687 0 19~27,760 0 '2,731,700 0 37,710,975 0 '4,032,903 0 3,655,070 0 300,000 0 300,000 0 4,408~08 0 4,644,082 0 4,343,403 0 6,051,581 0 3,696,519 0 180,000 0 7,024,797 0 12,015~70 0 2,800,000 30,784 2,500 0 3,858,987 0 2,500 0 31,110,528 0 7.100.000 0 95,727,349 30,784 6,099,182 0 120,000 0 4,723,737 0 4,6O0,000 0 10.601.000 O CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 24, 1999 Item Number: 8. B. 2. c. Subject: Approval of Transfer of Funds for Design of Ecoff Elementary Baseball Fields County_ Administrator'~ Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $50,000 from the Reserve For Future Capital Improvement Projects to Parks and Recreation for the design/engineering of two (2) youth baseball/softball fields to be constructed behind Ecoff Elementary and for turf improvements to the Goyne Park football field. Summary of Information: The Goyne Park football field doubles as baseball/softball fields in the spring and summer. This precludes any time to renovate the football field. Consequently, the football field turf is in poor shape. A Master Plan for Goyne and Ecoff has been developed that recommends the relocation of the two baseball/softball fields to the rear of Ecoff school. This would allow for the renovation of the football field and a quality playing surface for the new baseball/softball fields. The Goyne Park and EcoffElementary facilities are a hub for county wide play for baseball, softball, football and cheerleading. Preparer: ~ Title: Mic~hael S-~olden Director, Parks and Recreation Attachments: Yes No 0~7 CHESTERFIELD, COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: March 24. 1999 Number Budget and Manaqement Comments: Approval of this item will authorize the transfer of $50,000 from the Reserve for Future Capital Projects. A Master Plan for Goyne Park and Ecoff School has been developed and a recommendation is the relocation and construction of two baseball/softball fields to the rear of Ecoff School. If approved this item will allow for the renovation of the football field and improve the quality of playing surfaces for new baseball/softball fields at Goyne Park. Additionally, approval of this item, and others before the Board this date will leave a balance of $650,013 in the Reserve for Future Capital Projects. Preparer: J//LP Rebecca T. Dickson Title: Director, Budget & Mana,qement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 24, 1999 Item Number: 8.B.3. Subject: Resolution Recognizing Harrison Owens Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: WHEREAS, Harrison Owens will retire from the Chesterfield County Police Department on April 1, 1999; and WHEREAS, Harrison Owens has provided 24 years of quality service to the citizens of Chesterfield County; and WHEREAS, Harrison Owens has £aithfully served the County in the capacity of Patrol Officer, Investigator, and Detective; and Preparer: ~_~}~~ Title: Chief of Police Colonel Carl R. Baker Attachments: Yes No 089 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued.} WHEREAS, Harrison Owens, while serving as a patrol officer, saved the life of a citizen when he, without thought for his own safety, entered a residence engulfed in flames to remove the homeowner and was also able to successfully removed the homeowner's wife through a window of the burning structure; and WHEREAS, Harrison Owens, during his assigranent in the VICE Unit, infiltrated the prostitutim culture to subsequently remove the element from the community; and WHEREAS, Harrison Owens' ability to positively interact with people resulted in an intensified working relationship with the Virginia State Police and other surrounding jurisdictional police departments; and WHEREAS, Harrison Owens, working with the school system, was instrumental in the development of gang intelligence information within the schools; and WHEREAS, Harrison Owens, has been a contributing team player to the Police Department as the department accomplished its objectives and goals; and WHEREAS, Harrison Owens has provided the Chesterfield County Police Department with many years of loyal and dedicated service, and WHEREAS, Chesterfield County and the Board of Supervisors will miss Harrison Owens' diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Harrison Owens, and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Harrison Owens, and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 24, 1999 Item Number: 8.B.4.a. Subject: Acceptance of Two Parcels of Land Adjacent to the East Right of Way Line of Granite Spring Road (State Route 781) from 5 "C" Realty Company, L.P., a Virginia Limited Partnership County_ Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.089 acres from 5 "C" Realty Company, L.P., a Virginia Limited Partnership, and authorize the County Administrator to execute the necessary deed· Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of the two parcels of land containing 0.089 acres along the east right of way line of Granite Spring Road. This dedication is for the development of The Clayman Building Project. Approval is recommended. District: Dale · Harmon Attachments: YesI INo Title: Riqht of Way Manaqer VICINITY SKETCH ACCEPTANCE OF TWO PARCELS OF LAND ADJACENT TO THE EAST RIGHT OF WAY LINE OF GRANITE SPRING RD FROM 5 "C" REALTY COMPANY LP GRAPHIC SCALE 25 ~0 100 1 inch = 50 ft.' CAMPBELL,& L/L yRA YMONDK E. DB 1597 PG 1J62 pol~ IN FIVE R~L ~ CO., L.P. 0.459 ACRE DB J254 PG 5~2 GPIN: 7647050095 ~225 GRANITE SPRING RO. pARcEL c, 15' WIDE PARCEL FOR DEDICATION , , ~_ ~i.~ ~ o. 791 ACRE 3895 Sq. Ft. = c' ' ~,~ o~.~ t~ 08 5254 PG 512 ~\ ~ L~..~4' ~o GPIN: 7647050582 0.089 ACRL;' ~t '("¥~ ~ ¥~J01 GRANITE SPRING RD. . ~\ \~-, , \ k ,, · 15.14' ~ ~'": oa GPIN: 76.37059,.701 z PLA T SHO WING: A 15' WIDE PARCEL FOR DEDICATION TO THE COUNTY OF CHESTERFIELD CLOVER HILL DISTRICT, CHESTERFIELD COUNTY, VIRGINIA ?OUNTY PROJECT No. 98-0166 SURVEYORS '" ENGINEERS * PLANNERS CORPORATE HEADQUARTERS- 711 N. COURTHOUSE ROAD -- RICHMOND, V~RGINIA 2~2~6-4099 'TELEPHONE: (804) 794-3500 FAX: (804) 794-7639- DATE: 10/22/98 SCALE.. 1"= 50' DRAWN BY: PCB CHECKED BY; JO8 NO.: 64567 REVISED 11/05/98 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 24, 1999 Item Number: 8.B.4.b. Subject: Acceptance of a Parcel of Land for North Woolridge Road from Reservoir Land Associates County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 2.106 acres for north Woolridge Road from Reservoir Land Associates, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca ~ohn W. Harmon Attachments: Yes No Title: Right of Way Manager VICINITY SKETCH ACCEPTkNCE OF A PARCEL OF LA_ND EOR ~ i NORTH WOOLRIDGE ' ' ROAD FROM RESERVOIR LkND ASSOCIATES dX~-r 095 Beorin9 Table No. Bear[n9 ~)ist~ncel L/ N 50"18'49" EI 30.27'I I ILL21N $0'16'49" Ep43. SA.,'I IIL31N 30'16'49" EI61.35 SET.[ Curve Table No. Radius I Delta ILengthl Chord 8earinglChord C1 5774.58' 00'52'25' 88. 05 'tS 84 '55'35" WI C2 50.00' 88'16'28' 77.03 N #0'21'07"E D/stance __ N 86'12'53" E ,~, RO,,,,,~D RESERVOIR LAND AS$OClATE$ 32 Dm, 2660, PG, 765 GPIN 7186878906 ~.~8oo CENITO RO,40 2 4 N 3686601.82 E I1719059.29 6 100 0 50 100 200 GRAPHIC SCALE I INCH = I00 FEET RESERVOIR DEVELOPMENT CORP, D.B. 5084. PG. $75 GPfN 7196850882 14740 GENITO ROAD TRUSTEES OF THE RESIDUAL TRUST OF RUFUS R. CASHION 2.106 ACRES/ j / D.B. 1827, PG. 1059 5 ~ ~ 91,753 sq. fL I / GPIN 7196862706 , ROD / 14734 GENITOROAD ;RESERVOIR LAND ASSOC.& X N .3685843.34 ~ ~x b~, D.B. 3084, PG. ~75 14750 GENITO ROAD SET x ~1 //E~TING ~ ROD ~/ 'v- ~ EXIST/NO ~ FOUND~ R/W CENITO ROAD STATE ROUTE 604 VAR. WIDTH R/W X / 40' R/W PLA T ~HO IF/NC 2./0 6 A CRE~ 66' SEWER EA SEMEN T D.B. 2019, PG. 393 EX. 16' WA TER EASEMENT D.B. 1950, PG. 1463 J 711 N. COURTHOUSE ROAD. Oi~ LAND FOi~ DEDICATION I .ic.~o~o, ',RO,N,A 2~2~6-,~ TO D COUNTY [o~z: se~ ~5. ,~ sc~e, ~ ~E~SED: NOK 2~, I~98 DRA~ ~. VIRGINIA IMMOJ $ SUR~YORS * ENGINEERS * PLANNERS CORPORATE HEADQUARTERS I"=100' JOB NO.: 64490 B. LONG CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: March 24,1999 Item Number: 8.B.4.¢. Subject: Acceptance of a Parcel of Land Along Jefferson Davis Highway and Reymet Road from Hull Street, L.L.C. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.2757 acres along Jefferson Davis Highway and Reymet Road from Hull Street, L.L.C., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Harmon Attacl%ments: Title: Riqht of Way Manaqer VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG JEFFERSON DAVIS HIGHWAY AND REYMET ROAD FROM HULL STREET LLC CORNER oricat Pk iN First HOLIDAY PARK ,IA HILLTOP FARM~, ESTATES CENTRAL PARR WIKI Radio i' (~99 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page_L of 1 March 24, 1999 Item Number: 8. B. 5. Subject: State Road Acceptance County. Administrator's Comments: County Administrator: Board Action Requested: BERMUDA: CLOVER HILL: MATOACA: Summary. of Information: Rivers Bend, Section 6 Creekwood, Section M Monacan Hills, Section 6 Summerford, Section A Preparer:~ Richard M. ~lEl~lfish, P.E. Attachments: Yes ~-~ No Title: Director, Environmental Engineering # 100 TO: Board of Sup~hsors FROM: DeParm'ent of Environn'enml Engineering SUBJECT: State Road Acceptance - RIVERS BEND, SEC. 6 DISTRICT: BERMUDA IvlF~k'TING DATE: 24 March 1999 ROADS FOR CONSIDERATION: DEMARET DR HOGANS Al I ~vY MIDDLECOFF DR SARAT~N LN Vicinity Map: RIVERS BEND, SEC. 6 TO: Board of Supervisors FROM: Department of Environmental En~neering SUBJECI': State Road Acceptance - CREEKWOOD, SEC. M DISTRICT: CLO~ HIIL MEETING DATE: 24 March 1999 ROADS FOR CONSIDERATION: ROUND 1-111 I, CT Vicinity Map: CRFFKW~D, SEC. M '"". 102 TO: Board of Supervisors FRO1V~ Department of Environmental Engineering SUBJECT: State Road Acceptance - MONACAN Hll I S, SEC. 6 DISTRICT: CLD~ ~L MF~DTIING DATE: 24 March 1999 ROADS FOR CONSIDERATION: MCCAULIFF CT MCCAUIIFF DR Vicinity Map: MONACAN HIII S, SEC. 6 Pt. TO: Board of Supervisors FRO1V~ Depammnt of Environmental Engineering SUBJECT: State Road Acceptance - SUMMERFORD, SEC. A DISTRICT: MATOACA MEETING DATE: 24 March 1999 ROADS FOR CONSIDERATION: SUMMERCIIFF CT SUMMERCLIFF TL SUMMERCLIFF TR SUMMERCRb;FK CT SUMMERCREEK DR SUMMERCRF;C~K PL SUMMERCREEK WY SUMMERFORD CT SUMMERFORD DR SUMMERL(~K CT SUMMERLOOK LN SLrMMERIDOK PL SUMMERSEDGE TR Vq HENSLEY RD Vicinity Map: SUMMERFORD, SEC. A Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 24, 1999 Item Number: Page. 1 of 1 8 .B.6. Subject: Street Name Change County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve renaming a portion of Jacobs Bend Terrace to Cindiwood Drive. Summary of Information: With the development of Jacobs Glen, Section D, which received tentative approval in November 1998, an existing stub road in Section C will need to be renamed. The three lots facing this stub road are vacant. At the developer's request, staff recommends a portion of Jacobs Bend Terrace, from its intersection with Jacobs Bend Drive 180 feet south, be renamed Cindiwood Drive. Staff Recommendations: Recommend that the Board of Supervisors approve renaming a portion of Jacobs Bend Terrace, from its intersection with Jacobs Bend Drive 180 feet south, to Cindiwood Drive. District: Dale Preparer: Attachments: Richard M~h, P.E. Yes ~-~ No Title: Director. Environmental Engineering # 105 4413 139,1 8 9316 4419 144,74 9 95O7 4425 10 9797 4431 ,?. g 11 9186 2 9172 45O7 3 0171 45O9 JACOBs BEND DR. 32 8854 31 ~ 9753 45O8 ~ 4510 E'"cel Map of Chesterfield Cc 'aty Chesterfield County asstm~ no legal respomibility for the infonmtion contained on this rmp. This map is not to be used for land conveyance. The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. The topographic information is based on 1989 photograrrtmtry and NAVD29. 100 0 100 200 Feet 11 19 ~ '~ 3122 ~ 1723 4324 ~ 4325 O652 4512 92. 76 lO 1312 433O 1503 1995 7 4412 4 1070 4511 9O,65 1551 4514 6 2078 4418 135.30 119.93 (OZl~ 3314 4331 21 4401 3887 4413 24 4419 25 4168 4425 27 N " 106 Printed by: Environmental Engineering Date: Mon Mar 08 13:54:28 1999 Copyright 1999. Chesterfield County CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 26, 1999 Item Number: 8.B.7. Subject: Lease of the Greenfield Community Association Community Building for Operating a Teen Center Program County Administrator: County Administrator's Comments: Board Action Requested: Staff requests that the Board of Supervisors authorize the County Administrator to enter into a lease agreement, approved by the County Attorney, with the Greenfield Community Association for the use of the Greenfield Community Association Building from June 28, 1999 to August 26, 1999. Summary of Information: As in 1998 the Greenfield Community Association approved the use of the Greenfield Community Association Building to operate a teen center. The Greenfield Teen Advisory Committee which includes parents and teenagers from the Greenfield area have requested that programs be held at this site. A $2,000 fee will be charged for use of this facility. Funds are available to pay this fee through the Parks and Recreation budget. This program, which has operated for the past three years, positively impacts the teen population in this area of the County. District: Midlothian ~ohn W. Harmon ~Yes Title: Riqht of Way Manaqer 107 Attach_merits: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 24, 1999 Item Number: 8. B. 8. Subject: Request to Quitclaim a 32' Water Easement and a Variable Width Water Easement Across the Properties of Edgar O. Maddox and Sharon A. Maddox, Lonnie M. Rogers, Jr. and Hazel P. Rogers and Richard B. Branch, Jr. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 32' water easement and a variable width water easement across the properties of Edgar O. Maddox and Sharon A. Maddox, Lonnie M. Rogers, Jr. and Hazel P. Rogers and Richard B. Branch, Jr. Summary_ of Information: Bill Walton has requested the quitclaim of a 32' water easement and a variable width water easement across the properties of Edgar O. Maddox and Sharon A. Maddox, Lonnie M. Rogers, Jr. and Hazel P. Rogers and Richard B. Branch, Jr. A new easement has been executed to replace this portion of easement. Staff has reviewed the request and recommends approval. District: Matoaca John W. Harmon Attachments: Yes No Title: Riqht of Way Manager VICINITY SKETCH REQUEST TO QUITCLAIM A 32' WATER EASEMENT & A VARIABLE WIDTH WATER EASEMENT ACROSS THE PROPERTIES OF EDGAR O & SHARON A MADDOX, LONNIE M JR & HAZEL P ROGERS & RICHARD B BRANCH JR BAIl E Y BRIDGE ROAD ~ :~ HAREY ~ ANN~ ROS~I~ AREA ~'~ CAS~If~,,~/Tt 0.11 AC,?C SURREY OF EASEME/VT ACROSS ?ROPERTY OF HARRY L YMN A/VD A/VIVE ROSE l YMN. MA TOA CA DIS TRIC T, CHESTERFiElD COUNTY, VIRGINIA SCALE, I* = ~0' BY DA TE, dUNE I~, 1987 RE~x. JUL Y 16, 1987 CARROUTH AHD ASSOCIATES, INC. ~ 100 3EFFEN~o~I DAVI~ H~Y. ilo BOOK 'J 9 0 0 PAGE DORO THY M. BRANCH W.B. 113 PG. 783 ~.M, AREA IN EASEMENTt 0.66 ACRE .~. :..,~..~,~, _ '~ < No. '1553 ~ ~ SURFfy OF ~' /' = /00' e~ DA TE' JUNE I~ 1~7 9 I00 JEFF£N~tjH I~AVIS IIWY. 111 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin~ Date: March 24, 1999 Item Number: 8 .B.9 . Subject: Approval of Utility Contract for Pine Grove Avenue (18714) - Contract Number 96-0182 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an offsite extension of 129 L.F.± of 6" water lines. In accordance with the ordinance, the Developer is entitled to refunds for a portion of the construction of the offsite extension. Developer: Contractor: Jeffrey Alan Wilkinson Richmond Grading & Utilities Contract Amount: Estimated Total - Total Estimated County Cost: Water (Offsite) (Refund thru connections) Estimated Developer Cost Code: (Refund thru connections - Offsite) District: Matoaca $6,130.00 $1,425.60 $4,704.40 5B-572VO-E4D Preparer: Title: Assistant Director Attachments: Yes No 112 CONTRACT NUMI~ER 96-0182 CSX RAILROAD- VICINITY MAP 18714 PINE GROVE AVENUE CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meetin~ Date: March 24, 1999 Item Number: 8.B.10. Subject: Approval of Utility Contract for Edgewater @ The Reservoir, Sections 1 and 2 - Contract Number 97-0319 County Administrator's Comments: County Administrator: _~~ Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes 100 L.F.± of 42" oversized wastewater lines. The Developer is required to have a 15" wastewater line to serve the "Greensprings" development, therefore, staff has requested the wastewater line be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the cost of oversizing the wastewater lines. Developer: Contractor: Reservoir Land Associates R.M.C. Contractors, Inc. Preparer: Contract Amount: Estimated Total - Total Estimated County Cost: Wastewater (Oversizing) (Refund thru connections) Estimated Developer Cost Code: (Refund thru connections - Oversizing) District: Matoaca /~. E. Be~k, Jr. Title: $126,217.00 $4,450.00 $121,767.00 5N-572V0-E4C Assistant Director Attachments: Yes No 114 CONTRACT NUMBER 97-0319 PROJNC'I' WIF'T CR R~S~RVOIR VICINITY SCALE: '1" EDGEWATER @ THE = 2000' RESERVOIR SECTIONS 1 AND 2 "":' 115 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin~ Date: March 24, 1999 Item Number: 8.B.11. Subject: Approval of the Revised Utility Contract for Oasis Sports Complex - Cosby Road - Contract Number 98-0061 County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this revised contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an off-site extension of 675 L.F.± of 8" water lines. In accordance with the ordinance, the Developer is entitled to refunds for a portion of the construction cost of the off-site extension. Developer: Contractor: Oasis Sports Complex, L.L.C. Bookman Construction Company Contract Amount: Estimated Total - Total Estimated County Cost: Water (Off-site) (Refund thru connections) Estimated Developer Cost Code: (Refunds thru connections - Off-site) District: Matoaca $29,800.00 $6,813.75 $22,986.25 5B-572VO-E4D Preparer: Title: Assistant Director Attachments: Yes I No 11(; CONTRACT NUMBER 98-0061 -; ?' OASIS SPORTS COMPLEX COSBY ROAD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 24, 1999 Item Number: 8.B.12. Subject: Authorization to Exercise Eminent Domain for the Acquisition of 0.377 Acres of Right of Way and a 10' Easement for Road Improvements to Spring Run Road County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors authorize the County Attorney to proceed with eminent domain and exercise immediate right of entry pursuant to Sections 15.2-1904 and 1905 of the Code of Virqinia, and that the County Administrator be instructed to notify the owner by certified mail on March 26, 1999, of the County's intention to take possession of the right of way and easements. Summary_ of Information: On December 7, 1998, an offer of $6,295.00 was made by the Right of Way Office to Shirley L. Gough; Parcel Identification No. 7296648382, for the purchase of 0.377 acres of right of way and a 10' Bell-Atlantic easement needed for road improvements to Spring Run Road in conjunction with development of the Spring Run Elementary School. Ms. Gough has made a counteroffer in the amount of $20,100.00. Staff feels this counteroffer is excessive, and since the contract for the construction of the road improvements has been awarded, it is necessary to proceed with eminent domain immediately for the health and safety of the public. Staff will continue to negotiate with the owner in an effort to reach a settlement. This item was deferred from the February 24, 1999 agenda. District: Matoaca ~ohn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH AUTHORIZATION TO EXERCISE EMINENT DOMAIN FOR THE ACQUISITION OF 0.377 ACRES OF RIGHT OF WAY AND A 10' EASEMENT FOR ROAD IMPROVEMENTS TO SPRING RUN ROAD 5 ~EHT ~.,~EEX ~ \ CHURCHI N 119 Om_4 C~o 0 'C Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page. 1 of 1 Meeting Date: March 26, 1999 Item Number: 8.B.13. Subject: Amendment of the January 13, 1999 Minutes County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors adopt a resolution to amend the January 13, 1999 minutes to reflect changes in the attached ordinance. Summary of Information: On January 13, 1999, the Board of Supervisors adopted an ordinance to vacate a portion of a 16' drainage easement across Lot 13, Block C, Creekwood Subdivision, Section A. The ordinance referred to a plat dated December 23, 1998, however, the attached plat was dated December 21, 1993. In addition Mr. Waterman's name was misspelled. Staff recommends that the ordinance be revised to reflect the correct date and correct spelling. District: Clover Hill Jo~hn W. Harmon Attachments: No Title: Right of Way Manaqer %\ FILE TO: '"' RIGHT OF WAY OFFICE CHESTERFIELD COUNTY, VIRGINIA PIN No.: 7646895669 Easement No: 1999-0006 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on January 13, 1999 at 7:00 p.m., amended on March 24, 1999 at 3:15 p.m. AN ORDINANCE whereby the COUNTY OF CHESTERFIELD., VIRGINIA, ("GRANTOR") vacates to ARTHUR V. WATERMAN and PAMELA A. WATERMAN, ("GRANTEE"), a portion ofa 16' drainage easement across Lot 13, Block C, Creekwood Subdivision, Section A, Clover Hill Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 23, at Page 92. WHEREAS, ARTHUR V. WATERMAN and PAMELA A. WATERMAN, petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a portion ofa 16' drainage easement across Lot 13, Block C, Creekwood Subdivision, Section A, Clover Hill Magisterial District, Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 23, Page 92, by J. K. TIMMONS & ASSOCIATES, dated MARCH 4, 1975. The portion of easement petitioned to be vacated is more fully described as follows: A portion of a 16' drainage easement, across Lot 13, Block C, Creekwood Subdivision, Section A, the location of which is more fully shown on a plat made by A. G. HAROCOPOS & ASSOCIATES, P.C., dated DEC£M2EP~ 23, !99g, DECEMBER 21, 1993, a copy of which is attached hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.2-2204 of the Code of Virginia, 1950, as amended, by advertising; and, WHEREAS, no public necessity exists for the continuance of the portion of easement sought to be vacated. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.2-2272 of the Code ofVirginia, 1950, as amended, the aforesaid portion of easement be and is hereby vacated. This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia pursuant to Section 15.2-2276 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.2-2274 is to destroy the force and effect of the recording of the portion of the plat vacated. This Ordinance shall vest fee simple title of the portion of easement hereby vacated in the property owner of Lot 13, Block C, within Creekwood Subdivision, Section A free and clear of any rights of public use. Accordingly, this Ordinance shall be indexed in the names of the COIJNTY OF CHESTERFIELD as GRANTOR, and AUTIIUR ARTHUR V. WATERMAN and PAMELA A. WATERMAN, or their successors in title, as GRANTEE. Certified by: APPROVED AS TO FORM: LANE B. RAMSEY, COUNTY ADMINISTRATOR ASSISTANT COUNTY ATTORNEY CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ! of ! Meetin~Date: March 24, 1999 Item Number: 8.B.14. Subject: Approval of a Request From Carter Construction Company for an Exception to the Use of Public Water for a New Residential Structure Located at 426 Coalfield Road County Administrator's Comments: County Administrator: c7~ Board Action Requested: Staff recommends that the Board of Supervisors approve Carter Construction Company's request for an exception to the use of public water. Summary of Information: On March 11, 1999, staff received a letter from Carter Construction Company representing the property owners, Peggy and Billy Gilbert, requesting an exception to the use of public water for their home located at 426 Coalfield Road. Under Section 18-61 of the Chesterfield County Code, the Board of Supervisors may grant an exception to the requirement to use public water when a new residential structure requires an onsite water service line of more than 1,000 feet. The Gilbert's new residence will be located such that the onsite water service line will be greater than 1,000 feet, thereby, qualifying this situation as an exception to the use of public water. Attachments: YeslINo 124 125 03/13/99 01:06 FAX OIITI CIISTlID11ON Cgmll BOMES INC. 2111 POCAHONTAS TI~A~ QU~NTON, YA~ ~ 141 Plume (lO~) 932--4732 Fa~ (lO~} 932-9812 MARCH 12,1999 TO: BILL KIGHT CHESTERFIELD COUNTY UTILITY DEPT. RE: BILLY AND PEC, GY GILBERT 426 COALFIELD ROAD CI'IESTF. RFIELD,¥A. I ROY E. CARTER SR. OF CARTER CONSTRUCTION CUSTOM HOMES INC ON THE BEHAI.~ OF BILLY AND PEGGY GfI-RERT HOUSE LOCATED AT 426 COALFIELD RD, CHESTERFLELD VA. I AM REQUESTING A SPECIAL WATER EXCEPTION DUE TO THE FACT THAT THE HOUSE LOCATED BEYOND 1000 FEET FROM THE EX~STING WATER LINE. IF YOU HAVE ANY QUESTIONS PLEASE GIVE ME A CALL. CE LY, ROY E. CARTER SR. CARTER CONSTRUCTION CUSTOM HOMES INC. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 24, 1999 Item Number: 8.B.15. Subject: Approval of Contract for the Purchase of a Parcel of Land Along Cogbill Road. County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve the purchase of a parcel of land along Cogbill Road and authorize the County Administrator to sign the contract and necessary deed. Summary oflnformation:staff requests that the Board of Supervisors approve a contract for the purchase of a parcel of land containing .223 ± acre as shown on the attached plat, from Loveliest Plummer for $57,500.00 for the expansion of Meadowbrook High School. Funding for this purchase and associated closing costs is available through the 1997 General Obligation Bonds. District: Dale John W. Harmon Attachments: Yes No Title: Riqht of Way Manager VICINITY SKETCH APPROVAL OF CONTRACT FOR THE PURCHASE OF A PARCEL OF LAND ALONG COGBILL ROAD FARMS IMeadowbrooL )Meadowbrook Meadowdafe IronFate l, Meadov ~HS ~ I~ew ~ ' Sain Auou GATERRIDGE PL 2 GATEBRIDGE CT Cldv~r, Shurci', TUCKER RO 1656 4849 6634 4g~7 91 g?o9 5046 g2 o~2 5040 7 3619 55bo 49712 "'I~C~O K H6 74 8936 51,~5 26~i 5047 32 3747 o 5035 q, 6~5 95 5677 5o15 5654 5o~9 g8 61~1 5011 bev u II, tDE~ED ON 778,-682 41 4,302'~ 5127 7'9 o5.o7 5111 99 6504 50~1 3O 5100 4O 68? 50,30 VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, March 23, 1999, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: Thomas L. Wootton, Jr., Chairman Elizabeth B. Davis, Vice-Chairman Dianne E. Pettitt James R. Schroeder, D.D.S. Marshall W. Trammell, Jr. RESOLUTION WHEREAS the School Board and Board of Supervisors have realized the need to purchase additional land for the Meadowbrook High School renovation project; and, WHEREAS the negotiations to purchase additional land have now been completed to purchase .233 acres, more or less, from Loveliest Plummer at a cost of $57,500 plus closing costs; NOW THEREFORE BE IT RESOLVED that on motion of Davis, seconded by Pettitt, the School Board requests the Board of Supervisors to approve the purchase of this property. Pa Bartla Clerk ~ ? V~illiam C. B})sher,'Jr~, Supe~t~tendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 6 Meetin~ Date: March 24, 1999 Item Number: 8.B.16. Subject: Set Date for a Public Hearing to Consider: FY00 through FY05 Secondary Road Six Year Improvement Plan; FY00 Secondary Road Improvement Budget; and Chesterfield Road Fund and Surface Transportation Program Fund Project Development Schedules County. Administrator's Comments: County_ Administrator: Board Action Requested: Set April 28, 1999, as the date to hold a public hearing to discuss the FY00 through FY05 Secondary Road Six Year Improvement Plan, FY00 Secondary Road Improvement Budget, and Chesterfield Road Fund and Surface Transportation Program Fund Project Development Schedules. Summary_ of information: FY00 through FY05 Secondary. Road Six Year Improvement Plan State statutes enable the Board of Supervisors to prepare and adopt, jointly with the Virginia Department of Transportation (VDOT), a Six Year Plan identifying improvements that are anticipated to be made to the Secondary Road System in the County. The proposed Six Year Plan includes the same projects approved by the Board in October 1997 with the inclusion of three new projects: Old Bon Air Road Safety Project, Old Buckingham Road Project, and Kingsland Road/Reedy Creek Project. (Continued next page) Preparer: ~1~'~ ' ]/R.~I. McCracken Agen 380 Attachments: Yes Title: No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Summary of information: (Continued) The Plan has been developed based on an average $11.3 million per year allocation ($8.9 million Secondary Road allo cation, $1.4 million anticipated Richmond Metropolitan Planning Organization (MPO) Surface Transportation Program (STP) funds, and $1.0 million Chesterfield Road Fund (VDOT/County matching program). The $11.3 million per year allocation represents a $300,000 increase in the annual allocation as compared to the current Six Year Plan. Details of the Six Year Plan are shown on Attachments A through H. FY00 Secondary_ Road Improvement Budget Each year VDOT requests the Board of Supervisors to approve a Secondary Road Improvement Budget. The budget reflects the initial year of the Six Year Plan and identifies specific project allocations for the fiscal year. Attachments I and J identify the projects and allocations for FY00. Chesterfield Road Fund Project Development Schedule The County regularly participates in an annual VDOT matching fund program (Chesterfield Road Fund) wherein the County provides $500,000 to be matched on a dollar-for-dollar basis by VDOT. The exact amount of funds provided by VDOT is determined by VDOT after all statewide requests for matching funds have been received. Staffwill adjust the specific project allocations once VDOT makes their determination. Projects for the program are selected on a rotational basis among the magisterial districts. The Board last approved the Chesterfield Road Fund Schedule in October 1997. The recommended schedule (Attachment G) is a continuation of the currently approved Project Development Schedule with the addition of Matoaca and Dale Districts receiving allocations in FY05. Surface Transportation Program (STP) The Metropolitan Planning Organizations (IMPO) is given the authority to specify projects to be funded from "Regional STP Funds." The Richmond MPO receives approximately $10.2 million each year in STP funds. Chesterfield anticipates receiving approximately $1.4 million annually of Regional STP Funds. The Board last approved the STP Fund Schedule in October 1997. Attachment H identifies the recommended Surface Transportation Program Fund Project Development Schedule. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 Recommendation: Staff recommends the Board set April 28, 1999, as the date for a public heating to consider: FY00 through FY05 Secondary Road Six Year Improvement Plan; FY00 Secondary Road Improvement Budget; and Chesterfield Road Fund and Surface Transportation Program Fund Project Development Schedules. District: Countywide CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 ~f 4 Meeting Date: March 24. 1999 Number Bud.qet and Management Comments: This item requests a public hearing for April 28, 1999 to consider the FY2000-2005 six year road plan which identifies improvements anticipated to be made to the secondary road system in the County. The plan has been developed assuming an allocation of $11.3 million, which includes a $1.0 million Chesterfield Road Fund Program. Under this program the County provides $500,000 to be matched on a dollar-for- dollar basis by VDOT. The FY2000-2004 Proposed Capital Improvement Program includes $500,000 per year for this program. Preparer: ~~' ~) ~ -- _..~/~j~ ~'~-~ Title: Director, Bud,qet & Ma,~aqement Rebecca T. Dickson WHEREAS, the Chesterfield County Board of Supervisors and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY00 through FY05 Secondary Road Six Year Improvement Plan; and WHEREAS, the Board concurs with the proposed projects identified in the Plan. NOW, TI-[EREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the Six Year Secondary Road Improvement Plan as presented by VDOT. March 24, 1999 WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY00 Secondary Road Improvement Budget to the County; and WHEREAS, the Budget represents the implementation of the first year of the Six Year Improvement Plan adopted by the Board. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY00 Secondary Road Improvement Budget as presented by VDOT. March 24, 1999 135 INDEX OF ATTACHMENTS FY00 THROUGH 05 SECONDARY ROAD SIX YEAR IMPROVEMENT PLAN Attachment A - Annual Revenue Projections Attachment B - Countywide Incidental ("Routine") Items Attachment C - Location Map of Projects Attachment D - Projects by Magisterial District Attachment E ~ Anticipated Project Construction Dates Attachment F - Specific Yearly Allocations Attachment G - Recommended Chesterfield Road Fund Project Development Schedule Attachment H - Recommended Surface Transportation Program (STP) Fund Project Development Schedule FY00 SECONDARY ROAD IMPROVEMENT BUDGET Attachment I - Location Map of Projects Attachment J - Specific Project Allocations ANNUAL REVENUE PROJECTIONS FUNDING SOURCE FISCAL ALLOCATION SECONDARY ROAD $8.9 MILLION REGIONAL SURFACE TRANSPORTATION PROGRAM $1.4 MILLION COUNTY ROAD FUND $1.0 MILLION TOTAL $11.3 MILLION ATTACHMENT A COUNTY-WIDE INCIDENTAL ITEMS RURAL ADDITION $130,000 TRAFFIC SERVICES 26,000 PIPE INSTALLATION 86,000 PRELIMINARY ENGINEERING 50,000 TOTAL $292,000 ATTACHMENT B NOR~ PROPOSED SECONDARY ROAD SIX YEAR IMPROVEMENT PLAN FY O0 THROUGH FY 05 1.0 0.4 OLD BON AIR RD BUFORD RD/ROCKAWAY RD sP-o5 SU-O3 3,7 OLD BUCKINGHAM RD Beyond ROBIOUS RD 1.8 0,5 SMOKETREE DR/ F-99 GORDON SCHOOL 8,0 Beyond OLD HUNDRED RD 13.2 F-00 GENITO RD 0,4 SU-99 OLD HUNDRED RD 0,7 Beyond WOOLRIDGE 1.9 F-O] BAILEY BRIDGE RD 1.,5 Sp-00 COALgl 1.4 F-01 SPRING 0.3 Sp-04 RIVERWAY RD 0.3 $U-04 HENSLEY QUALLA RD 1,8 su-oo NEWBYS BRIDGE RD o.] WILD TURKEYRUN SP-O0 7.0 sp~4 NASH RD 1.§ Beyond RHODES LA 1.1 FOREST HILL AVE/BUFORD RD SP-O0 5.6 & 9.0 COURTHOUSE RD u.c. REAMS RD 0,4 Fail-04 WALMSLEY BLVD PROJECT WITHIN 6 YEAR PLAN 000 PROJECT BEYOND 6 YEAR PLAN 0.9 Complete NEWBYS BRIDGE RD 3,7 5.1 F-02 F-03 'J,O KINGSI_~ND RD Beyond DUNDAS RD 1.0 Su-00 2.7 BEULAH RD Beyond 2.7 SALEM CHURCH RD sp-02 HOPKINS RD 2,8 U.C. ].1 CENTRE ST SP-00 0,2 MAROBRITH RD F-03 LINDBERG DR SU-99 0.5 LAKEVIEW RD Sp-04 LAKEVlEW RD o.3 Sp-02 3,9 BRANDERS BRIDGE RD Sp-04 LEGEND Cost in Constmillions of $ ( ) Multi Jurisdictional ruction Year W - Winter Sp - Spring Su - Summer F - Fall UC- UNDER CONSll~UCTmON ATTACHMENT C J PROPOSED SECONDARY ROAD SiX YEAR PROJECTS FY 00 THROUGH FY 05 BY MAGISTERIAL DISTRICT DISTRICT/ PROJECT FROM TO DESCRIPTION ANTICIPATED START CONSTRUCTION BERMUDA LINDBERG DR HARROWGATE RD DEAD END PAVE GRAVEL RD CENTRE ST RTE 10 0.1 MI. N. RTE 10 NEW 2 LANE DUNDAS RD STRATHMORE RD INTERSECTION TURN LANES MAROBRITH RD HAPPY HILL RD DEAD END PAVE GRAVEL RD BRANDERS BRIDGE RD RTE t0 HAPPY HILL RD WIDEN 2 LANE CLOVER HILL ** COURTHOUSE RD EDENBERRY DR LUCKS LA WIDEN 4&6 LANE ** COURTHOUSE RD GENITO RD RTE 360 WIDEN 4 LANE GENITO RD WARBRO RD INTERSECTION DRAINAGE PIPE OLD HUNDRED RD MILLRIDGE PKY E BOUNDARY RD SHOULDERS WALMSLEY BLVD HOLRIDGE ST INTERSECTION TURN LANES WALMSLEY BLVD NEWBY'S BRIDGE INTERSECTION TURN LANES SMOKETREE DR GORDON SCHOOL RD YARROW LA SIDEWALK/BIKE LA GORDON SCHOOL RD SPIREA RD SMOKETREE DR SIDEWALK GENITO RD RTE 360 SOUTH RIDGE DR WIDEN 4 LANE GENITO RD SOUTH RIDGE DR FOX CHASE LA WIDEN 4 LANE NEWBYS BRIDGE RD WALMSLEY BLVD FALLING CREEK BR WIDEN 2 LANE ~ REAMS RD ADKINS RD INTERSECTION TURN LANES DALE WALMSLEY BLVD TURNER RD INTERSECTION TURN LANES COURTHOUSE RD GENITO RD RTE 360 WIDEN 4 LANE COURTHOUSE RD RTE 288 GENITO RD WIDEN 4 LANE HOPKINS RD INCA DR LAUREL OAK RD WIDEN 2 LANE LORI ROAD RELOCATED RTE 10 JURY DR NEW 2 LANE SALEM CHURCH RD KINGSLAND RD BEULAH RD WIDEN 2 LANE SALEM CHURCH RD CENTRALIA RD INTERSECTION TURN LANE NEWBYS BRIDGE RD FALLING CREEK HAGOOD LA WIDEN 2 LANE SALEM CHURCH RD HUNTINGCREEK DR INTERSECTION TURN LANES KINGSLAND RD REEDY CREEK DRAINAGE IMPR BEULAH RD SALEM CHURCH RD HOPKINS RD WIDEN 2 LANE MATOACA COURTHOUSE RD RTE 288 GENITO RD WIDEN 4 LANE GENITO RD COURTHOUSE RD RTE 360 WIDEN 4 LANE NASH RD BEACH RD MORRISETT RD NEW 2 LANE COALBORO RD 0.6MI. S. WINTERPOCK RIVER RD PAVE GRAVEL RD WILD TURKEY RUN SADDLEBROOK RD DEAD END PAVE GRAVEL RD NEWBYS BRIDGE RD QUALLA RD 0.5 MI. E. QUALLA RD WIDEN 2 LANE SPRING RUN RD MCENNALLY RD BAILEY BRIDGE RD CURVES BAILEY BRIDGE RD CLAYPOINT RD MANCHESTER H.S, WIDEN 2 LANE LAKEVIEW RD WOODPECKER RD INTERSECTION TURN LANES LAKEVIEW RD BRANDERS BRIDGE RD INTERSECTION TURN LANE RIVERWAY RD BEACH RD INTERSECTION REALIGNMENT NASH RD MORRISETT RD HIGHLAND GLEN DR WIDEN 2 LANE HENSLEY RD SPRING RUN RD INTERSECTION REALIGNMENT BAILEY BRIDGE RD MANCHESTER H.S. SPRING RUN RD WIDEN 2 LANE RHODES LANE 0,SMI S WOODPECKER 0.5MI W SANDYFORD PAVE GRAVEL RD QUALLA RD COURTHOUSE RD RTE 288 WIDEN 2 LANE QUALLA RD CLAYPOINT RD SPRING RUN RD WIDEN 2 LANE OLD HUNDRED RD OTTERDALE RD DRY BRIDGE RD WIDEN 2 LANE QUALLA RD SPRING RUN RD BEACH RD WIDEN 2 LANE WOOLRIDGE RD TIMBER BLUFF PKY RESERVOIR WIDEN 2 LANE MIDLOTHIAN COURTHOUSE RD RTE 60 EDENBERRY DR WIDEN 6 LANE ~ COURTHOUSE RD EDENBERRY DR LUCKS LA WIDEN 4&6 LANE ROBIOUS RD HUGUENOT RD SALISBURY RD WIDEN 4 LANE ROBIOUS RD RTE 60 WOODMONT DR WIDEN 4 LANE FOREST HILL AVE BUFORD RD INTERSECTION SIDEWALK FOREST HILL AVE BUFORD RD INTERSECTION STREET LIGHT * OLD BON AIR ROAD IRON MILL RD WATERS MILL RD WIDEN 2 LANE ~ REAMS RD ADKINS RD INTERSECTION TURN LANES ROBIOUS RD JAMES RIVER RD COUNTY LINE WIDEN 2 LANE BUFORD RD ROCKAWAY RD INTERSECTION TURN LANES * OLD BUCKINGHAM RD RTE 60 ALVERSER DR WIDEN 2 LANE * NEW PROJECT ** PROJECT IN MORE THAN ONE DISTRICT magdist2 3-24-99 SUMMER 1999 SPRING 2000 SUMMER 2OOO FALL 2003 SPRING 2OO4 UNDER CONSTRUCTION UNDER CONSTRUCTION UNDER CONSTRUCTION SUMMER 1999 SUMMER 1999 SUMMER 1999 FALL 1999 FALL 1999 FALL 1999 FALL 2000 FALL 2002 FALL 2004 COMPLETE UNDER CONSTRUCTION UNDER CONSTRUCTION UNDER CONSTRUCTION SUMMER 1999 SPRING 2002 FALL 2002 FALL 2003 FALL 2005 SPRING 2008 SPRING 2OO8 UNDER CONSTRUCTION UNDER CONSTRUCTION SPRING 1999 SPRING 2000 SPRING 20OO SUMMER 2000 FALL 2001 FALL 2001 SPRING 2002 SPRING 2004 SPRING 2004 SPRING 2004 FALL 2004 SUMMER 2005 SPRING 2006 SPRING 20O6 SUMMER 2006 SPRING 2008 FALL 2009 SPRING 2010 COMPLETE UNDER CONSTRUCTION SPRING 2000 SPRING 2000 SPRING 2OOO SPRING 2OOO SUMMER 2OO3 FALL 2004 SPRING 2005 SPRING 2OO5 SUMMER 2OO7 IATFACHMENT D i PROPOSED SECONDARY ROAD CONSTRUCTION SCHEDULE FY 00 THROUGH FY 05 PROJECT/ ANTICIPATED YEAR CONSTRUCTION WILL START BEYOND LQ(~ATION lggg 20~4 2005 PLAN COURTHOUSE ROAD UI~[~[~C ~TRUCTI N __ COURTHOUSE ROAD ~N~E~:~ ~TR~I(N ~ U~ER~CC ~TRUC~( N ~GEN TO ROAD [GE~ U~R~ ~TRUC~N LORI ROAD RELOCATED WALMSLEY BLVD WALMSLEY BLVD ~MM~: OLD HUNDRED ROAO ~ER: SM~TREE O~G~DON SCH~L RD ~:~: :: :~: GENffO ROAD CENTRE STREET COALB~O ROAD i~; ::: WILO TUR~ RUN ~: ::: ROBINS ROAO i~ :: ........ ROBIOUS ROAD I~:::: FOREST HILL AV~ FOREST HILL AV~ BUFORD RD - NEWBYS BRIDGE ROAD GENITO ROAD BAILEY BRIDGE ROAD ~__ _ SPRING RUN ROAD ~KEVI~ ROAD SALEM CHUACH ROAD ~ALEM CHURCH ROAD ~EWBYS BRIDGE RO~ ~ ~ ::: 3LD BON AIR ROAD dAROBRITH ROAD -- ;~:::: ~E~Y8 BRIDGE ROAD ~ASH ROAD ~:~:: ~ERWAY ROAD~ ~M~ : ~KE VIEW ROAD R~MS ROAD F~E ~:: HENSLEY ROAD ROBIOUS ROAD BUFORD ROAD KINGS~ND ROAD eU*L~ eO*O __ ~ a~O~ ~LD HUNDRED ROAD _~ B~N~ W~RIDGE ROAD · NEW PROJECT ..... IATTACHMENT E I 3-24-99 141 > c~ m mO00 oo~ ~m mp mmm ~ ' m~ ~ ~O ~ ~ m m ~ ;::a -<' z ~z ~cm~ mmmmmmo 8~_ mmr_r_! ~rnm~ m- z m u~m cem.< z ommmce~ m ~m-~m m m~mm mm ~ mm -am~m ~o IATTACHMENT F I m ct) ITl 0 z .-q© mm z Z IATTACHMENT G I · "" 143 m r- ~. ~ m m r-~ o z~ z~ rn rn rn m;a m m o m z O~ 0::o O~ O~ O;a 0;o O~.-i~ .--iTM 0;0 0 --I ~= ~ o° x5 er- ,-.0 _ --r (nc: 0 z O~ o ~ oo C::;o -nO zm >~ rn ;a mmb - ;a~ o r- ._1 .H r= ~ .H :;0 0 0 · H nl ~ 0 rn~. 0 0 a~ < r- -I ° g g g > > = m o __ > :: ;~ > > :: r- ~ o ~ z I-' m · -~ '-I ~ r- 0 o o o ~,__. mq:l 'rZO m -r .--I mO 0 c: z IATTACHMENT H I 144 PROPOSED FY 00 SECONDARY IMPROVEMENT BUDGET ROAD NOR~ GENITO RD I OLD H UNDRF_.~ COALBORO RD SPRING RUN RD ROBIOU8 RD GENITO RD ! COURTHOUSE RD DUNDAS RD NEWBYS BRIDGE RD NASH RD LAKEVIEW RD OOSEBUD 3-24-99 ATTACHMENT I PROPOSED FY00 SECONDARY ROAD IMPROVEMENT BUDGET ROAD FROM TO DESCRIPTION ALLOCATION COUNTY WIDE ITEMS OLD HUNDRED RD SPRING RUN RD DUNDAS RD NASH RD ROBIOUS RD ROBIOUS RD BAILEY BRIDGE RD LAKEVlEW RD COALBORO RD GENITO RD GENITO RD NEWBYS BRIDGE RD LORI ROAD RELOC VARIOUS LOCATIONS MILLRIDGE PKY MCENNALLY RD STRATHMORE RD BEACH RD HUGUENOT RD RTE 60 CLAYPOINT RD WOODPECKER RD 0.6MI. S. WINTERPOCK RTE 360 SOUTH RIDGE DR QUALLA RD RTE 10 E. BOUNDARY RD BAILEY BRIDGE RD INTERSECTION MORRISETT RD SALISBURY RD WOODMONT DR MANCHESTER H.S. INTERSECTION RIVER RD SOUTH RIDGE DR FOX CHASE LA 0.5 MI. E. QUALLA RD JURY DR MISC $292,O00 SHOULDERS $68,918 CURVES $83,000 TURN LANES $27,200 NEW 2 LANE $309,357 WIDEN 4 LANE $549,853 WIDEN 4 LANE $970,000 WIDEN 2 LANE $150,000 TURN LANES $60,000 PAVE GRAVEL RD $465,000 WIDEN 4 LANE $2,083,492 WIDEN 4 LANE $3,389,511 WIDEN 2 LANE $318,000 NEW 2 LANE $90,000 TOTAL $8,856,331 FYOOBUDR 3-24- 99 ATTACHMENT J I CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 24, 1999 Item Number: 8.B. 17.a. Subject: Transfer of Bermuda District Three Cent Road Funds to the School Board for After-Prom Activities at Thomas Dale High School County Administrator's Comments: County Administrator: ~ Board Action Requested: Transfer $1,000 from Bermuda District Three Cent Road Funds to be donated to the School Board subject to the conditions described below. Summary. of Information: Mr. McHale has requested that the Board transfer $1,000 in Bermuda District Three Cent Road Funds for after-prom activities at Thomas Dale High School. Although this request originally came from the Thomas Dale High School PTSA, the County is not legally authorized to transfer funds to a PTSA organization. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The School Board must also write checks directly to vendors who will be supplying goods or services to after- prom events. The balance in the Bermuda Three Cent Road Fund account is $6,937; use of $1,000 for Thomas Dale High School; use of $500 for L. C. Bird High School; and $100 for post prom activities at the Governor's School, will leave an available balance of $5,337. Preparer: ~~(~f ¢ ~f~ ~ Rebecca T. Dickson Attachments: · Yes [] No Title: Director, Budget and Management 0414:44046.1 THREE CENT ROAD FUND AEEI.IG&TJ~N This application must be completed and signed before the County can consider a request for.funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? .If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to .~ application.) I ~ ~. Dt.~.,',,v~ . ~z-mLo ~0(~,,/ ~ What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Is an~ouHty Department involved in ~e project, event or program for which you are seeking funds? If this request for funding will not fully fund individuals or organizations will provide Or~ or bu~fne~ do~'~ ~ou~ be. ' your activity or program, what other the remainder of the funding? 0407:23380. I 14S Page 2 If applicant is an organization, answer the following: Is the brganization a corporation7 Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? Yes No ~ Yes y.. No Yes Y, No What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman' of the organization. ~¥n~ature dla ,,¥ 2zao TRIo (if signing on behnlf of ~n organization) Printod ~mo. · 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 24, 1999 Item Number: 8.B.17.b. Subject: Transfer of Dale District and Bermuda District Three Cent Road Funds to the School Board for After-Prom Activities at L. C. Bird High School County Administrator's Comments: County Administrator: _~~ Board Action Requested: Transfer $500 from Dale District and $500 from Bermuda District Three Cent Road Funds to be donated to the School Board subject to the conditions described below. Summary_ of Information: Mr. Daniel and Mr. McHale has requested that the Board transfer $500 in Dale District and $500 in Bermuda District Three Cent Road Funds for after-prom activities at L. C. Bird High School. Although this request originally came from the L. C. Bird High School PTSA, the County is not legally authorized to transfer funds to a PTSA organization. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The school system must also write checks directly to vendors who will be supplying goods or services to after-prom events. The balance in the Dale District Three Cent Road Fund account is $36,224; use of $500 for L. C. Bird High School; $1,000 for Meadowbrook High School post-prom activities, and $100 for post prom activities at the Governor's School, will leave an available balance of $34,624. The balance in the Bermuda District Three Cent Road Fund account is $6,937; use of $500 for L. C. Bird High School; $1,000 for Thomas Dale High and $100 for post prom activities at the Governor's School, will leave an available balance of $5,337. Rebecca T. Dickson Attachments: · Yes [] No Title: Director, Budget and Management 0414:44047.1 Lloyd C. Bird High School PTSA 10301 Courthouse Road' Chesterfield, Virginia 23832 February 24, 1999 Kimberly Conley County Administration P. O. Box 40 Chesterfield, VA 23832 Dear Ms. Conley: I am submitting the Three Cent Road Fund Application for funding for the 1999 Post Prom Celebration at Lloyd C. Bird High School. We have greatly appreciated the support from the Board of Supervisors in the past and look forward to that help this year. Our celebration will be held immediately following the prom on May 15tl~ from midnight until 5:00 a.m. on the morning of May 16th. We have secured the use of the Robious Fitness Center, which we have used for the past two years. Our prom is held at the Koger Center which is directly across the parking lot from Robious Fitness Center, so we are very pleased that there is no travel time or distance for the students, since there are changing facilities at Robious. Our event has been in the planning stages since the fall of 1998 and our information campaign with the students will begin in March. As well as our budget, I am enclosing how we will progress with planning. Thank you again for the opportunity to requests these funds. We are convinced that this is a life saving event for our students, an excellent opportunity for the community, parents and the school to come together to support the youth, and finally a very positive way to give students an alternative to alcohol and drug use to which they will come. We will look forward to hearing from you. Thank you, ~~O~;~i. Bird High School PTiA THREE CENT ROAD FUND APPLICATION This application must be completed and signed before the County can consider a request for ~funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request· What is the name of the applicant (person or organization) making this funding request? .If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? voc a.,o 0407:23380.1 Page 2 If applicant is an organization, answer the following: 'Is the brganization a corporation? Is the organization non-profit? Is the organization tax-exempt? 'Yes No Yes ~ No Yes ,/" No What is the address of the applicant making this funding request? z 5Bgj What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- /~ig-~ture/~ ~ / I Title (if signing on behalf of a~ organization) pH~nte~dO/NYam?'.·' ~/'~i/~-i 0407:23380.1 L. C. BIRD POST PROM BUDGET 1999 INCOME Carried over from 1998 Community Donations Grants and Awards Phonathon Ticket Sales Total $ 1,810.30 3,600.00 90O.00 2,700.00 2,000.00 $11,010.30 EXPENDITURES Large Inflatables and Games Rental Robious Fitness Center Rental Prizes Food Phonathon Decorations Karaoke Caricature Artist Balloon Artist Postage Ticket Packet Total $ 3,110.68 1,800.00 3,300.00 1,000.00 550.00 499.62 250.00 150.00 150.00 100.00 100.00 $11,010.30 154 Time Line for Lloyd C. Bird High School Post Prom 1999 · Set up Post Prom displays throughout the year - Freshmen Orientation 8/98, Back to School Night 9/98, PTSA Meeting/Library Grand Re-Opening 2/99 · School Newsletter has some item about Post Prom 9/98 until 5/99 · Steering Committee meets 10/98 through May with other committee meetings and workshops as needed. · Establish a telephone tree to contact veteran and new parents. We find personal contact is essential in communicating with parents. · Mailing to all parents at the high school that details the event and its purpose. 2/99 This precedes our Phonathon 2/23, 2/24 to educate parents and ask for donations. · Letters are sent to businesses and civic groups asking for their support with cash donations as well as donations of merchandise and girl certificates to be used as prizes. · Deposits are made on facility, activities and vendors are secured 2/99-3/99. · We meet with Junior Class officers as they plan prom to ask for their help in publicizing this event as well as offering ours to them. 3/99-May · Junior/Senior Assembly 4/14/99 to do a game show presentation based on "Let's Make a Deal" to attract the students. · Pre-Sale of Tickets 4/99 with Pre-Sale prizes. · Regular Ticket Sales 5/99. We do not sell tickets at the door. · In May all of our bills are due, such as balances on deposits and well as food which we purchase the day of the event, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 24, 1999 Item Number: 8.B.17.c. Subject: Transfer of Clover Hill District Three Cent Road Funds to the School Board for After-Prom Activities at Clover Hill High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $1,000 from Clover Hill District Three Cent Road Funds to be donated to the School Board subject to the conditions described below. Summary of Information: Mr. Warren has requested that the Board transfer $1,000 in Clover Hill District Three Cent Road Funds for after-prom activities at Clover Hill High School. Although this request originally came from the Clover Hill High School PTSA, the County is not legally authorized to transfer funds to a PTSA organization. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The school system must also write checks directly to vendors who will be supplying goods or services to after- prom events. The balance in the Clover Hill Three Cent Road Fund account is $37,047; use of $1,000 for Clover Hill High School, $1,000 for Monacan High School and $100 for post prom activities at the Governor's School will leave an available balance of $34,947. Preparer: Rebecca T. Dickson Attaclnnents: [] Yes [] No Title: Director, Budget and Management 0414:44048.1 Feb ~2 ~ 04:50p Jim Bonni~ell 804-744-73~4 THREE CENT ROAD FUND This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? s-f If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application ) What is the amount of funding you are seeking? o0o,00 Describe in detail the funding request and ho.w the money, if approved, will be. spent. Is any Coun~ Oepa~ment involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 FEB-22-1999 17:02 804 ?44 7324 Feb 22 99 04:50p Jim Bonni~ell 804-744-7324 p.3 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes ~ No Yes ~ No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vics- chairman of the organization; Signature ~ .o-' hdirrna Title (if signing on behalf of an organization) 0407:23380.1 FEB-22-1999 17:03 ~4 '744 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 24, 1999 Item Number: 8.B.17.d. Subject: Transfer of Clover Hill District Three Cent Road Funds to the School Board for After-Prom Activities at Monacan High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $1,000 from Clover Hill District Three Cent Road Funds to be donated to the School Board subject to the conditions described below. Summary_ of Information: Mr. Warren has requested that the Board transfer $1,000 in Clover Hill District Three Cent Road Funds for after-prom activities at Monacan High Schools. Although this request originally came from Monacan High School PTSA, the County is not legally authorized to transfer funds to a ?TSA organiztion. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The school system must also write checks directly to vendors who will be supplying goods or services to after-prom events. The balance in the Clover Hill Three Cent Road Fund account is $37,047; use of $1,000 for Monacan High School, $1,000 for Clover Hill High School and $100 for post prom activities at the Governor's School will leave an available balance of $34,947. Preparer: Rebecca T. Dickson Attachments: I Yes [] No Title: Director, Budget and Management 0414:44051.1 THREE CENT ROAD FUND APPLICATION This application must be completed and signed before the County can consider a request for.funding with Three Cent Road Funds· Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? !f an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? J Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the brganization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? Yes No Yes ~ No Yes ~ No What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman' of the organiza~ Title (if signing on behalf of an organization) Printed Name. 0407:23380.1 , ~ MoNACAN HIGH sCHOOL atto: POST PROM COMMITTEE 11501 Smoketree Drive, Richmond, Va.23236 Telephone (804) 378-2480, Fax (804)378-2489 TDD (804)748-1638 January, 1999 Dear Patron: This event's sole purpose is to Keep Our Kids Safe On Prom Night. It provides our seniors, juniors and their guests with a drag and alcohol-free environment to end their special evening. For the past nine years the Students Against Drank Driving (SADD) and Monacan High School Parent-Teacher-Student Association (PTSA) have helped sponsor this all night Post Prom Party. However, we depend on our parent's donations and the local businesses for the major funding of this event. Last year over 680 students attended this party at a cost to us of approximately $10,000.00. It gives me great pleasure to say there was NO cost passed on to the students. We want ALL our kids to attend and we try to give them the incentives to stay all night, but to do this we need your help. In the past, the community has given us outstanding support and once again we are asking for your help. Your generosity will enable us to make the Post Prom Party in May, at the Robious Sports and Fitness Center a memorable event for our students. Your Tax-deductible contribution today would be greatly appreciated! Please be a part of this effort to save lives through your monetary donations, gift certificate or prize award. The PTSA Post Prom committee member calling on you is authorized to accept your donation. For further information, Please contact Sandy Bowles, Post Prom Committee Chairman, at 379- 3758 or Carm Roberts, Fund Raising Chairman, at 379-6848. Thank you again for your generous support. Sincerely, Deborah Hinton Principal Received of Campaign. the sum of $ or merchandise of for the Monacan High School 1998 Post Prom Party CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 24, 1999 Item Number: 8.B.17.e. Subject: Transfer of Dale District Three Cent Road Funds to the School Board for After-Prom Activities at Meadowbrook High School County Administrator's Comments: County Administrator: ~ Board Action Requested: Transfer $1,000 from Dale District Three Cent Road Funds to be donated to the School Board subject to the conditions described below. Summary_ of Information: Mr. Daniel has requested that the Board transfer $1,000 in Dale District Three Cent Road Funds for after-prom activities at Meadowbrook High School. Although this request originally came from the Meadowbrook High School PTSA, the County is not legally authorized to transfer funds to a PTSA organization. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The school system must also write checks directly to vendors who will be supplying goods or services to after- prom events. The balance in the Dale District Three Cent Road Fund account is $36,224; use of $1,000 for Meadowbrook High School, $500 for L. C. Bird High School post-prom activities, and $100 for post prom activities at the Governor's School will leave an available balance of $34,624. Preparer: ~~¢ ~~ Title: Rebecca T. Dickson Attachments: · Yes [] No Director, Budget and Management 0414:44042.1 THREE CENT ROAD FUND ?, 2 This application must be completed and signed before the County can consider a request for.fundlng with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County cart legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organlzations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name .of the applicant (person or organization) making this funding request? o If an organization is the applicant, what Is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe In detail the funding request and how the money, if approved, will be spent. "~o'~..O~, ~'!~. '-~.~..n~ O~O _F,A.~¥ -3_.~[~.. is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 040/23380.1 ! 164 FEB-25-1999 15:14 884 861 88?6 P.02 ~RB-25-~ THU 3'56 PM POPLAR, SPRINGS. HOSPITAL 804 861 0076 Page 2 If applicant is an organization, answer the following: Is the brganization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the appllcant making this funding request7 What is the telephone number, fax number, e-mail address of the applicant? Yes No Yes J No Yes ~ .... No Signature of applicant. If you are signing on behalf of an organization you must be the president~ vice-president, chairman or vice- ~~...~chairm--Z' f the o~on. Title Iii signing on behalf of an brgal~ization) L ¥~,,,J Printed Name. 0407;23380.1 FEB-25-19S9 15:14 81a4 86! 0076 P. 03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 24, 1999 Item Number: 8.B.17.£. Subject: Transfer of Matoaca District Three Cent Road Funds to the School Board for After-Prom Activities at Manchester High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $1,000 from Matoaca District Three Cent Road Funds to be donated to the School Board subject to the conditions described below. Summary_ of Information: Ms. Humphrey has requested that the Board transfer $1,000 in Matoaca District Three Cent Road Funds for after-prom activities at Manchester High School. Although this request originally came from the Manchester High School PTSA, the County is not legally authorized to transfer funds to a PTSA organization. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The school system must also write checks directly to vendors who will be supplying goods or services to after- prom events. The balance in the Matoaca Three Cent Road Fund account is $14,899; use of $1,000 for Manchester High School, $1,000 for Matoaca High School post-prom activities and $100 for post prom activities at the Governor's School, will leave an available balance of $12,799. Rebecca T. Dickson Attachments: 1 Yes [] No Title: Director, Budget and Management 0414:44041.1 THREE CENT ROAD FUND This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and ' how the money, if approved, will be spent~ '~'dr ~ r~c~_. ~'/5;P_~t~_~i ¢?~/'/¢/~ - · Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes ~ No Yes /,,.,,/ No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? ? z-/-J ~ do ~(¢, ¢.// 7zJ/-"j--.' ¢,~¢ ./b Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- Signature Title (if signing on behalf of an organization) Printed Name 0407:23380.1 "~GS CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 24, 1999 Item Number: 8.B.17.g. Subject: Transfer of Matoaca District Three Cent Road Funds to the School Board for After-Prom Activities at Matoaca High School County Administrator's Comments: County Administrator'~~7~ Board Action Requested: Transfer $1,000 from Matoaca District Three Cent Road Funds to be donated to the School Board subject to the conditions described below. Summary of Information: Ms. Humphrey has requested that the Board transfer $1,000 in Matoaca District Three Cent Road Funds for after-prom activities at Matoaca High School. Although this request originally came from the Matoaca High School PTSA, the County is not legally authorized to transfer funds to a PTSA organization. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The School Board must also write checks directly to vendors who will be supplying goods or services to after-prom events. The balance in the Matoaca Three Cent Road Fund account is $14,899; use orS1,000 for Matoaca High School, $1,000 for Manchester High School post-prom activities and $100 for post prom activities at the Governor's School, will leave an available balance of $12,799. Preparer: Rebecca T. Dickson Attachments: I Yes [] No Title: Director, Budget and Management 0414:44045.1 THREE CENT ROAD FUND APPLICATION This application must be completed and signed before the County can consider a request for.funding with Three Cent Road Funds..Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. = What is the name of the applicant (person or organization) making this funding request? .If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) e What is the amount of funding you are seeking? Describe in detail the funding request and how the~onTi if apprlved, will be sp_ent. I~_ /3~ ~ /T~07)~ "/~) Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the brganization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes / No Yes ~ No Yes ~// No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman' of the organization. ~ organization) 't e (i signing on behalf of an Printed Name. 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of '1 Meeting Date: March 24, 1999 Item Number: 8. B. 17 .h. Subject: Transfer of Midlothian District Three Activities at James River High School County Administrator's Comments: Cent Road Funds to the School Board for After-Prom County Administrator: Board Action Requested: Transfer $1,000 from Midlothian District Three Cent Road Funds to be donated to the School Board subject to the conditions described below. Summary_ of Information: Mr. Barber has requested that the Board transfer $1,000 in Midlothian District Three Cent Road Funds for after-prom activities at James River High School. Although this request originally came from the James River High School PTSA, the County is not legally authorized to transfer funds to a PTSA organization. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The school system must also write checks directly to vendors who will be supplying goods or services to after- prom events. The balance in the Midlothian District Three Cent Road Fund account is $32,539; use of $1,000 for James River High School; $1,000 for Midlothian High School and $100 for post prom activities at the Governor's School will leave an available balance of $30,439. Preparer: ~~d/C T '~' ~'((~q/]/[ Title: Rebecca T. Dickson Attachments: 1 Yes [] No Director, Budget and Management 04q 4:44064.1 THREE CENT ROAD FUND This appfica§on must be completed and signed before the County can consider a request for .funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantJal restrictions on the authority of the Count,/to give public funds, such as Three Cent Road Funds, to private persons or organlzat~ons and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or-oTgani--.ation} making this funding. request? if an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to applicationJ ~ · . . . What Is the amount of'funding you are seeing? 4. Describe in detail the funding request and how the money, if approved, will be spent. ~$ h~'~ t~[ ~ LL~t~ ......... (_larae .................... Is any County Department involved in the project, event or program for which you are seeldng funds? If this request for funding will not fully fund ,,~.~ ~,4 ~ I .~,.~.~.f ~ ..~.~.,,~..~.,~e.'.~.~,*~.~ .,~.~ _,~z.~.~._rn .... ~'-~ "~*~-"~,- .... " ...... Page 2 Se If applicant is an organization, answer the following: Is the brganization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? What is the ~elephone number, fax number, e-mail address of the a~Dlicant? Yes No Yes ~ No Yes No AJ2/llaq 'a : $113 Se What is the telephone number, fa.~number, e-mail address of the applicant? Signature of appl;cant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chair~an' of the organization. ~gh'~ture Title {if s~gning on behalf of an o~ganizal]on) I~nted Neme.. FEB-24-i999 10:36 TOTAL PAGE,001 Z~ P.O1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 24, 1999 Item Number: 8.B. 17. ±. Subject: Transfer of Midlothian District Three Activities at Midlothian High School County Administrator's Comments: Cent Road Funds to the School Board for After-Prom County Administrator: Board Action Requested: Transfer $1,000 from Midlothian District Three Cent Road Funds to be donated to the School Board subject to the conditions described below. Summary_ of Information: Mr. Barber has requested that the Board transfer $1,000 in Midlothian District Three Cent Road Funds for after-prom activities at Midlothian High School. Although this request originally came from the Midlothian High School PTSA, the County is not legally authorized to transfer funds to a PTSA organization. The transfer must be contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate after-prom activities. The school system must also write checks directly to vendors who will be supplying goods or services to after- prom events. The balance in the Midlothian District Three Cent Road Fund account is $32,539; use of $1,000 for Midlothian High School; $1,000 for James River High School and $100 for post prom activities at the Governor's School, will leave an available balance of $30,439. Rebecca T. Dickson Attaclunents: · Yes [] No Title: Director, Budget and Management 0414:44043.1 02/25/99 09:$3 '~1,8047443612 CONTROL t~YNAMI C$ THREE CENT ROAD FUND A P_UCAIIOIt 002/004 This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant {person or organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) 3, What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds;' If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 04,07:23380.1 176 02/25/99 09:54 815047443612 CONTROL DYNA)IIC$ ~ 003/004 If applicant is an organization, answer tt~e following: Is the brganization a corporation? Is the organization non-profit? Is the organization tax-exempt? 'Yes No Yes / No Yes ~/ No What is the address of the applicant making this funding request? What is the telephone numb_eL, fax number, e-mail address of the applicant7 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman' of the organization. S g atur - Title (if signing on behalf of an organizatJon) Printed Neme. .02/25/99 09:54 OOARD OF SUPERVISORS HARRY O. DANIEL CHAIRMAN DALE DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L, McHALE, [[t BERMUDA DISTRICT RENNY BUSH HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT '1~18047443612 CONTROL DYNA,~II CS CHESTERFIELD COUNTY P.O. Box 40 CHESTER, FI ELD, VIRGINIA 23832-0040 (804) 748-1211 February 16, 1999 004/004 LANE El. RAMSEY COUNTY ADMINISTRATOR Ms. Paula Costello Midlothian ~gh School Post Prom Pa~y 14521 Leafield Drive Midlothian, VA 23113 Dear Ms. Costello: In the past, the Board of Supervisors has donated funds from their Three Cent Road Funds to assist with the planning of County high school aider prom parties. The Count), has implemented a new process for the Board of Supervisors Three Cent Road Funds. We require applicants to submit au application for these funds. I understand that your committee is in the process of planning an After Prom Party. Attached is a copy of the Three Cent Road Fund Application that must accompany all funding requests. We are anticipating possible action by the Board of' Supervisors in March. For this reason, we request that you please complete and return the application by February 26 with background information (i.e. actual cost, projected time frame, etc.) to: Kimberly Conley County Administration ~P.O. Box 40 Chesterfield, VA 23832 If you should have any questions; please.do not hesitate to contact me at 748-1567 or you may fax the completed application to me at 717-6297. Thank You for your assistance. Attachment Sincerely, Kimberly ConVey County Administration FEB-25-1999 Providing a FIRST CHOICE community fl~ough excellence in public service. 1~:0~ 1S04744~612 99~ P. 04 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 24, 1999 Item Number: 8.B.17.j. Subject: Transfer of $100 From Each Three-Cent Road Fund to the School Board for a Post- Prom Party Sponsored by the Governor's School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $100 from each District's Three-Cent Road Fund to the School Board to be used for a post- prom party at the Governor's School, subject to approval by the School Board. Summary_ of Information: Board members have requested that the Board transfer $100 from each of the five Three-Cent Road Fund accounts to the School Board to be used for a post-prom party sponsored by the Governor's School and is funded in part with School Board funds. The Governor's School, which is located in Richmond includes 200 Chesterfield County students. Since the Governor's School is a regional public school facility and is legally independent of the Chesterfield County School Board, the School Board will have to take action to authorize the transfer of this $500 payment to the Governor's School. Accordingly, if the Board of Supervisors approves the transfer of the funds to the School Board, the money cannot be given to the Governor's School unless the School Board also takes action to approve the transfer to the Governor's School. Sufficient funding is available in each Three-Cent Road Fund account to cover this request as per the schedule below. District Beginning Balance Uses this meeting Ending Balance Bermuda $6,937 $1,600 Clover Hill $37,047 $2,100 Dale $36,224 $1,600 Matoaca $14,899 $2,100 Midlothian $32, 539 $2,100 Preparer: ~6~ r~. ~((,I(.6~ Title: Rebecca T. Dickson Attachments: · Yes [] No $5,337 $34,947 $34,624 $12,799 $30,439 Director, Budget and Management 0414:44065.1 MAR-09--99 01:50 PM RICHMONB. PUB. LIB 804 780 8685 The Governor's' School For Government & International Studies Parent-Teacher-Student A~oclatlo,', 4]00 West Grace Street Richmond, VA 23230 804f~ 80-51 DATE: ~arch 9, '19~}~ Kimberly Conley Chesterfield Coung/Administrafioi~ FAX: 804/717-6297 FROM: Sharon Fuller The Governor's School PTSA Post Prom Committee RE: Three Cent Road Fund Application Thankyou so much for the opportunity to submit a funding request forThe (3ovemor's School ?ost Ih'om Party to be held on Saturday, fi/~.y 8th. Projected budget $4,500-$5,000 (Actual budget will be determi~ed by funding results of a February 23, 1'~99 telethon, the second stage in our annclal fund raising campaign,) Lastyear cost: $5,064.06 Attached you will find out' completed application. If possible, please take a few minures to review ir and let me know if any additional information would be helpful. We should have a more detailed budget following our next Post Prom committee meeting ot~ March ~8. Unfortunately, I do not have a copy of the PTSA bylaws, but our Presideltt, Wilrna Andrews, will fix them to your attention tornorrow. Again, thankyou for your support of our Post Prom Party in the past ~nd we would appreciate any fundingyou could provide in the future. THREE CENT ROAD FUND "l'hl~ .ppllcetlon must be complstQd .nd signed ha{ore the (~ountY ~an OO~i~gr a request for.funding with ~ree Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the CounW can legally conslder your request. Virginia law places substantial restrictions on the authori~ of the Coun~ to give public funds, such a~ Three Cent Road Funds, to private persons or organizations and ~ase restrictions may preclude the Count's Board of Supe~]Sors from even considering your request. What la the name of the applicant (person or organization) making t, his funding request? .If an organization Is the applicant, what Is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application. ) -X-~- ~'~>~'-X-~~:'~--' What Is the amount of funding you ere seeking? Describe in detail the funding request and how the money, if approved, will be spent. ~-~. ~.~,,.~....~.s project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other Individuals or organizations will provide the remainder of the funding? ~407:233~0.1 0407:23380.1 MAR-~9-1S99 ~_4:05 BO~ '?8E 8585 P,[~3 MAR-09-99 01:52 PM RICHMOND. PUB.LIB 804 78~ 8685 P.O! Page 2 if applicant is an organization, answer the following: Is the brganlzatlon a corporation? Is the organization non-profit? la the organization tax-exempt7 What is the address of the applicant making this funding request7 Yes ~ No Yes~ No Yes No What is the telephone number, fax number, ~.~q_o~_~--.'~;° - ~ ~5 e-mall addres~ of the applicant? .'~Y-'. ~o~! .?~.'o_~-~ Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman' of the organization. Signature Title (If signing on behnlf of an organizat;on) Printed Name. 0407:23380, | 1 MRR-~9-1999 14:06 804 ?80 8685 P.Oi Meetin~l Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 24, 1999 Item Number: Page 1 of 2 8.B.18. Subiect: Juvenile and Domestic Relations Court Financing County Administrator's Comments: County Administrator: ~_~ /~- ~~/~ Board Action Reques : Approval of the attached resolution that a.) Requests the Industrial Development Authority of Chesterfield County to issue Lease Revenue Bonds on behalf of the County, b.) Approves the form, terms, conditions and provisions of, and allows the County to execute and deliver certain agreements associated with the financing, c.) Directs the County Administrator to annually include in his proposed budget the annual debt service requirements of the bonds, and d.) Directs the County Administrator to execute approval of the Official Statement of the Authority. Summary of Information: The County is undertaking the construction of a Juvenile and Domestic Relations Court Building. The requirements for the facility were established through extensive programming and design phases over the course of several years. The Board of Supervisors and special committees reviewed the project over that time period. The Board has reviewed this project through several Capital Improvement Program presentations, the Board Space Committee, the Board Courts Committee, the special Ad Hoc Committee for the Juvenile Courts Building Financing, and the Citizens Construction Advisory Committee. These co~ittees have concluded that in addition to confirming the necessity for this ~ect, the facility requirements are appropriate. Preparer: ~_.,~.~.~< ~-'- ~'~,~ Title: Director, Budget& Management Rebecca T. Dickson Attachments: Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: March 24, 1999 Item Number; Summary of Information (cont.): The Board of Supervisors adopted a resolution on August 27, 1997 authorizing the issuance of Certificate of Participation Notes to finance, among other things, the project. The Board also held a public hearing to authorize the lease of property as part of the lease purchase transaction. The County's Bond Counsel has recommended, and the County's staff has agreed, that it would be to the County's benefit for the Chesterfield County Industrial Development Authority to issue its lease revenue bonds on behalf of the County. The Authority has the legal authority to do so. Approval of this request will allow the County to take the necessary steps to implement this method of financing through the Chesterfield County Industrial Development Authority. RESOLUTION REQUESTING THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHES~LD, VIRGINIA TO ISSUE NOT TO EXCEED SIXTEEN MILLION ONE HUNDRED THOUSAND DOLLARS ($16,100,000) LEASE REVENUE BONDS ON BEHALF OF THE COUNTY OF CHESTERFIELD, VIRGINIA FOR THE PURPOSE OF FINANCING ~ COST OF A JUVENILE COURTS BU1LDING FOR SAID COUNTY; APPROVING CERTAIN TERMS OF THE BONDS; APPROVING A FORM OF GROUND LEASE PROVIDING FOR THE LEASING BY THE COUNTY OF CHES~I,D TO THE AUTHORITY OF CERTAIN REAL ESTATE AND AUTHORIZING EXECUTION AND DFI.IVERY OF SAID GROUND LEASE; APPROVING A FORM OF LEASE PURCHASE AG~ PROVIDING FOR THE LEASE BY THE AUTHORITY TO THE COUNTY OF CHES~D OF THE FACILITIES TO BE FINANCED BY THE PROCEEDS OF SAID BONDS, AND AUTHORIZING EXECUTION AND DELIVERY OF SAID LEASE PURCHASE AGREEMENT; APPROVING FORMS OF TRUST AGREEMENT AND ASSIGNMENT AGREEMENT; AND APPROVING A FORM OF PRELIMINARY OFFICIAL STATEMENT OF THE AUTHORITY IN CONNECTION WITH THE SALE OF SAID BONDS. WHEREAS, the Board of Supervisors of Chesterfield County, Virginia (the "Board") has determined that it is advisable to request the Industrial Development Authority of the County of Chesterfield, Virginia (the "Authority") to authorize the issuance of not to exceed Sixteen Million One Hundred Thousand Dollars ($16,100,000) lease revenue bonds in order to finance a juvenile courts building (the "Project") for Chesterfield County, Virginia (the "County"); WHEREAS, the County, acting through its Board, proposes to enter into a ground lease (the "Ground Lease") with the Authority pursuant to which the Authority will acquire a leasehold interest in certain land owned by and located in the County (the "Real Estate") and will cause to be acquired, constructed, reconstructed, remodeled and equipped on the Real Estate the Project; WHEREAS, pursuant to a lease purchase agreement (the "Lease Purchase Agreement"), the Project, together with the Real Estate, will be leased by the Authority to the County to be used by the County as a juvenile courts building; WHEREAS, the cost of the acquisition, construction, reconstruction, remodeling and equipping of the Project will be financed by the sale of lease revenue bonds of the Authority in the aggregate principal amount of not to exceed sixteen million one hundred thousand dollars ($16,100,000), the proceeds of which bonds will be deposited with The Bank of New York, New York, as trustee (the "Trustee") under a trust agreement, pursuant to which the Authority will assign to the Trustee, for the benefit of the holders of said bonds, substantially all of its right, title and interest in and to the Lease Purchase Agreement, the Project, the Authority's leasehold interest in the Real Estate and the Authority's right to receive payments under the Lease Purchase Agreement; 314262.2 020696 RES NOW, THF. lZEFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTERF~F. LD COUNTY, VIRGINIA: SECTION 1. Issuance of Bonds. The Authority is hereby requested to issue its lease revenue bonds in the principal mount of not to exceed sixteen million one hundred thousand dollars ($16,100,000) (the "Bonds") to fmance the Project. The Bonds shall mature in not to exceed 21 years, bear interest at a rate not to exceed 6 % per annum, be subject to redemption at a premium of not more than 101% and be sold at a price not less than the principal amount thereof, all in accordance with the provisions of the Detailed Notice of Sale attached to the Preliminary Official Statement hereinafter referred to. The County Administrator or any Deputy County Administrator is hereby authorized to approve all details of the Bonds at the time of sale thereof. SECTION 2. Approval of Form of Ground Lease and Terms, Conditions and Provisions Thereof: Execution and Delivery of Gro~tnd I_~. The lease of the Real Estate to the Authority pursuant to the Ground Lease is hereby approved. The form of Ground Lease presented to and filed with the minutes of the meeting of the Board at which this resolution is being adopted, and the terms, conditions and provisions thereof, are hereby approved, ratified and confirmed and the County Administrator or any Deputy County Administrator is hereby authorized and directed to execute and deliver to the Authority the Ground Lease in such form, together with such changes as shall be approved by the person who executes the same, upon the advice of counsel (including the County Attorney and bond counsel), such approval to be conclusively evidenced by his execution thereof. SECTION 3. Approval of Form of Lease Purchase Agreement and Terms. ¢0ndifi0ns ~md Provisions Thereof; Execution and Delivery of Leas~ Purchase Agreement. The lease of the Project by the County from the Authority is hereby approved. The form of Lease Purchase Agreement presented to and filed with the minutes of the meeting of the Board at which this resolution is being adopted, and the terms, conditions and provisions thereof, are hereby approved, ratified and confirmed and the County Administrator or any Deputy County Administrator is hereby authorized and directed to execute and deliver to the Authority the Lease Purchase Agreement in such form, together with such changes as shall be approved by the person who executes the same, upon the advice of counsel (including the County Attorney and bond counsel) such approval to be conclusively evidenced by his execution thereof. SECTION 4. Approval of Form of Trust Agreement and Assignment Agreement and Terms, Conditions and Provisions Thereof. The forms of Trust Agreement and Assignment Agreement presented to and filed with the minutes of the meeting of the Board at which this resolution is being adopted, and the terms, conditions and provisions thereof, are hereby approved, ratified and confirmed, provided, however, that the County Administrator or any Deputy County Administrator is hereby authorized and directed to approve such changes as shall be necessary or advisable, upon the advice of counsel (including the County Attorney and bond counsel). The Board hereby approves the appointment of The Bank of New York, New York as Trustee under the Trust Agreement. 2 3142.62.7. 1Y20696 RES SECTION 5. Annual Appropriation. As provided in the Lease Purchase Agreement, the County Administrator is hereby directed in each fiscal year to include in the County budget prepared by him for such fiscal year an appropriation equal to debt service due on the Bonds in such fiscal year and to pay fees and expenses in connection with the Bonds. It is hereby declared to be the intent of this Board to appropriate such amounts as are included by the County Administrator in the annual budgets, it being understood, however, that the obligation to make any such payments in any fiscal year shall be limited to the amount appropriated by the Board, if any, for such purpose in such fiscal year. Nothing in this Resolution, the Bonds, the Ground Lease or the Lease Purchase Agreement shall constitute a pledge of the full faith and credit of the County. SECTION 6. Preliminary_ Official Statement: Official Statement. The County Administrator is hereby authorized and directed to execute approval of the Official Statement of the Authority, to be dated as of the date of sale of the Bonds, relating to the Bonds (the "Official Statement"), in substantially the form of the Preliminary Official Statement of the Authority, presented to and filed with the minutes of the Board at which this resolution is being adopted, after the same has been completed by the insertion of the maturities, interest rates and other details of the Bonds and by making such other insertions, changes or corrections as the Chairman or Vice Chairman of the Authority, based on the advice of the County's financial advisors and legal counsel (including the County Attorney and bond counsel), deems necessary or appropriate; and the Board hereby authorizes the Official Statement and the information contained therein to be used by the purchasers in connection with the sale of the Bonds. The Preliminary Official Statement and the distribution thereof is hereby approved and ratified and'is #deemed final' for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934. The County Administrator and Director of Accounting are hereby authorized and directed to deliver on behalf of the County to the purchasers of the Bonds a certificate as to the Official Statement as of the date of delivery and payment for the Bonds. The County Administrator is hereby authorized and directed to deliver on behalf of the County to the purchasers of the Bonds a Continuing Disclosure Certificate substantially in the form of Appendix D to the Preliminary Official Statement. The County covenants with the holders from time to time of the Bonds that it will, and hereby authorizes the appropriate officers and employees of the County to take all action necessary or appropriate to, comply with and carry out all of the provisions of the Continuing Disclosure Certificate, as amended from time to time. Notwithstanding any other provision of this resolution, failure of the County to perform in accordance with the Continuing Disclosure Certificate shall not constitute a default with respect to the Bonds and the Continuing Disclosure Certificate may be enforced only as provided therein. SECTION 7. ~fl~y_.e,g.i~. The County hereby covenants to comply with the provisions of Section 103 and Sections 141 through 150 of the Internal Revenue Code of 1986, as amended, applicable to the Bonds throughout the term of the Bonds. SECTION 8. Essentiality. The Board determines that lease of the Real Estate to the Authority pursuant to the Ground Lease, the issuance of the Bonds and the acquisition, construction and reCOnstruction of the Project, the lease of the Project to the County in accordance with the terms of the Lease Purchase Agreement and all actions of the County contemplated 3 314262.2. 020696 RES thereunder, will be in furtherance of the welfare of the citizens of the County and will provide facilities which are essential to the operations of the County. SECTION 9. Effectiveness of this Resolution. This resolution shall be effective from and after the adoption hereof by the Board. 314262.2 020696 RF~ Meeting Date: March 24, 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 2 8 ,B.19. Sub_ieet: Award of Contract for Athletic Lighting at Crenshaw Elementary, Watldns, Elementary, Robious Elementary, Manchester Middle School and Iron Bridge Park County_ Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to enter into a contract with Branham Electrical Corporation in the mount of $358,461 for construction and installation of athletic lighting at Crenshaw Elementary, Watkins Elementary, Robious Elementary, Manchester Middle School and Iron Bridge Park. Summary_ of Information: The 1996 Parks Bond Referendum provided funds to construct and install athletic field lighting on the football/baseball fields at Crenshaw Elementary, the soccer field at Watkins Elementary, baseball field #5 at Robious Elementary, the soccer field at Manchester Middle School and the soccer field at Iron bridge Park. Competitive bids have been received within the budget. Branham Electrical Corporation has experience with athletic lighting, having previously installed light systems at several locations in the County. Staff recommends award of the contract to Branham Electrical Corporation. Preparer: ~ Title: Michael S. Golden Director. Parks and Recreation Attachments: Yes [~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin(] Date: March 24. 1999 Number Bud.qet and Mana,qement Comments: If approved this item would authorize the County Administrator to enter into a contract with Branham Electrical Corporation in the amount of $358,461 for construction and installation of athletic lighting. The following locations are identified in this contract: Crenshaw Elementary, Watkins Elementary, Robious Elementary, Manchester Middle and Iron Bridge Park. Athletic Lighting at each of these locations has been identified in the Capital Improvement Plan and funds are available. Preparer: ~~_.¢~ /~~'/ Title: Director, Budget & Manaqement Rebecca T. Dickson l:Ro,lEcr: CLIENT SCOPE CONSTRUCTION: BID OPENING DATE: CODF~ IIdDI O IO~J,~ L. I/7 ~,/IZ'7 BID Si7~~Y ~~mc., r,,tGt__/m, 2. ~nm~a '"~HESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page__ 1 of 2 Meeting Date: March 24, 1999 Item Number: Subject: Streetlight Installation Approval - Smoketree Drive County. Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve eight streetlights in the Clover Hill District. Summary. of Information: Staff has been requested to install four streetlights along each side of Smoketree Drive, at its intersection with Courthouse Road, for a total of eight streetlights. Virginia Power has not had the oppommity to provide the county with a cost estimate; however, Virginia Power has advised that electricity must cross underneath Smoketree Drive to provide service to the other side. Smoketree Drive can be open cut and a conduit installed if the £mal riding surface of asphalt is not completed. If the new asphalt is completed, it will require boring at a much higher installation cost. Virginia Power has indicated that the conduit will be installed upon Board of Supervisor authorization, and an estimate for the full amount will be provided as soon as possible. Therefore, it is requested that $4,000 be appropriated from the Clover Hill Streetlight funds for installation of the conduit prior to receipt of the overall cost estimate. Once the cost estimate is received, any additional costs associated with the installation of the eight streetlights will be brought before the Board. Staff Recommendations: Recommend that the Board of Supervisors approve the installation of eight streetlight at the entrance of Smoketree Drive at its intersection with Courthouse Road and appropriate $4,000 to cover Phase I of streetlight installation (conduit). District: Clover Hill Preparer: Attachments: Yes ~-~ No Title: Director. Environmental Engineering ~.-CHESTERFIELD COUNTY--, AOARD OF SUPERVISORS AGENDA Page 2 Summary of Information: (Continued) Clover Hill District Streetlight Funds Requested Balance Forward Expenditure $52,463 $4,000 Effective Remaining Balance $48,463 # of 2 7~ 11001 426 P~cel Map of Chesterfield Co~W Chesterfield County assurms no legal respons~ility map is not to be used for land conveyance. The ~ data is based on the VA State Plane Coordinate systen~ NAD 1983. The topographic infom-rafion is based on 1989 photogrammtry and NAVD29. 100 0 100 200 Feet Scale: RT. 27?0 3120 10~0 0 Printed by: Environmental Engine-lng Date: Mort Mar 22 15:24:43 1999 Copyright 1999. Chestertidd County CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin~Date: March 24, 1999 Item Number: 10.A. Report On: Developer Water and Sewer Contracts Backeround: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 94-0044 Beulah United Methodist Church Beulah United Methodist Church Superior Excavating and Construction, Water Improvements - Dale Inc. $2,z08.00 County Administrator: Attachments: PreparedBy:~.~~ ~~~, 3r. Agenda Item March 24, 1999 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0201 American Flag Storage Hamlin Creek Parkway Ample Storage - Hamlin Creek Parkway LLC Superior Excavating and Construction Water Improvements Wastewater Improvements - Bermuda $19,345.00 Private o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0072 Chesdin Park - Formerly Chesdin Forest Chesdin Forest Development Co., LLC Excalibur Construction Corporation Water Improvements - Matoaca $34,325.00 190 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 24, 1999 Item Number: 10.B. Su~ect: Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, and Lease Purchases County Administrator's Commen~: County Administrator: Board Action Requested: Summary of Information: ~"'~ Lane B~ /'-- '--"- Attachments: I Yes [--] No Title: County Administrator CHESTERFIELD COUNTY GENERAL FUND BALAN UE March 18, 1999 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/98 FY99 Actual Beginning Fund Balance $33,760,968 10/28/98 Designation of FY98 expenditure savings to address County Unified Pay Plan in future years (1,885,893) $31,875,075 10/28/98 Reappropriation of FY98 expenditure savings to the Fire Department fo~: use in FY99 (141,300) $31,733,775 10/28/98 Designate net school FY98 expenditure savings for school uses (2,092,918) $29,640,857 10/28/98 11/12/98 Reappropriation of FY98 County expenditure savings for Unified Pay Plan in FY99 (700,000) $28,940,857 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT March 18, 1999 Board Meeting Date Description FOR FISCAL YEAR '99 BEGINNING JULY 1, 1998 Amount Balance 4/8/98 4/8/98 6/24/98 7/29/98 8/2O/98 10/14/98 10/28/98 11/12/98 11/24/98 11/24/98 12/16/98 FY99 Budgeted Addition FY99 Capital Projects Transfer for Clover Hill Sports Complex, Phase II acceleration of soccer fields, baseball fields, and parking File tracking system in Clerk of Circuit Court's office Designation for potential reduction in grant funds for the Henricus Land purchase Transfer for construction of Phase II of Public Safety Training Center at Enon Transfer funds for County match of DCJS grant for Criminal History Record System Improvement to provide video arraignment capabilities. (contingent upon grant approval) Transfer funds to the Chesterfield Historical Society for museum improvements for the County's 250th anniversary Transfer funds to County Capital Projects to fund construction of soccer field lighting at Manchester Middle School Transfer funds to cover costs of security system for Information Systems Technology. Designation for FY2000 road projects local match: 8,150,000 (5,918,800) (460,000) (50,000) (230,000) (70,000) (74,977) (38,ooo) (50,000) (115,0oo) 8,411,790 2,492,990 2,032,990 1,982,990 1,752,990 1,682,990 1,608,013 1,570,013 1,520,013 1,405,013 Board Meeting Date CHESTERFIELD COUNTY ~ RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT March 18, 1999 Description Walton Park Sidewalk Point of Rocks Road Bike Trail, Phase I Centre Street Streetlight Cogbill Road Sidewalk Salem Church Road Sidewalk A~nount (52,800) (48,000) (8,000) (26,000) (15,2oo) Balance 1,255,013 1/27/99 Designation for potential expenses related to the Year 2000 project (150,000) 1,105,013 2/10/99 Transfer funds to bury overhead utility lines along Jury Drive (100,000) 1,005,013 2/24/99 Transfer for Circuit/General District Courthouse space needs assessment 930,013 2/24/99 Transfer for requirements analysis for the financial and human resources/payroll system (150,000) 780,013 194 Px~par~ by Accounting Department February 28, 1999 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Original Began D~soription Amount 12/88 '12/93 09/96 APPROVEDANDEXECUTED Airport State Police Hangar Additions $128,800 County Warehouse 331,200 Total 460,000 Real Property Lease/ Pumhase School Technical Center Printing Press Date Ends 12/00 Outstanding Balance 02/28/99 $ 29,745 76,486 106,231 17,510,000 12/01 6,990,000 80,649 11/99 16,329 TOTAL APPROVED AND EXECUTED $18.050.64~9 $7.112.560 PENDING EXECUTION Building Construction, Expansion and-Kenovation - Certificates of Participation - $26.8 million Approved August 27, 1997 * Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 24, 1999 Item Number: 10.C. Subject: Roads Accepted into the State County Administrator's Comments: Secondary System County Administrator: Board Action Requested: Summary of Information: PreparerL~Aj~ H" Lisa H. Elko Attachments- Ycs Title: Acting Clerk 0 0 0 0 0 0 "' ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 24, 1999 Item Number: Page 1 of 1 15.A. Subject: Public Hearing on Ordinance Amendments to Section 6-4 Of the County Code Relating to Business License Fees County Administrator's Comments: County Administrator: Board Action Requested: Hold Public Hearing to Adopt Attached Ordinance Reducing Business License Fees Summary of Information: This date and time has been scheduled to hold a public hearing on the proposed amendment to the business license fee ordinance. State Law requires a change in the BPOL ordinance to reduce the flat fees in place from $100 and $75 down to $50. This change is to be effective January 1, 2000 and will result in an estimated reduction of $100,000 in revenue for FY2000. The proposed ordinance is attached. Preparer: C'{ 'bi '~ ~"V'~"{ Title: Director of Budget & Management Rebecca T. Dickson, Attachments: Yes ~No I# AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 6-4 RELATING TO LICENSE FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 6-4 of the Code of the Coun~ qf Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 6-4.License fees. Every person engaged in a business which is licensable pursuant to this chapter shall pay an annual fee if the total gross receipts, or gross purchases in the case of wholesale merchants, from all activities of the business are $10,000.00 or more, but less than $100,000.00, during the base year. An annual license fee shall be paid for each definite place of business provided that the business shall not pay more than a single license fee per place of business regardless of the number of licenses the business must obtain. The annual fee shall be calculated as follows: Gross Receipts Fee of Business $10,000.00--$24,999.99 $ 25.00 $25,000.00--$49,999.99 $99,999.99 50.00 (2) That this ordinance shall become effective January 1, 2000. 0614:44071.1 2OO CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page 1 of 1 Meeting Date' March 24r 1999 Item Number: 15.B. Subiect: Public Hearing on Ordinance Amendments to Section 9-24 of the County Code relating to Restrictions and Conditions on Finance and Taxation for Real Estate County Administrator's Comments: County Administrator: Board Action Requested: Hold Public Hearing to Adopt Attached Ordinance on Proposed Changes to Restrictions and Conditions on Finance and Taxation related to Real Estate Summary of Information. This date and time has been scheduled to hold a public hearing on the proposed amendment to the restrictions and conditions on finance and taxation related to real estate in relation to tax relief for the elderly program. Staff is recommending changing the tax relief for the elderly exclusion amount of income of each relative living with the owner to $6,500 (currently with CPI adjustments this limit is $6,000). This change will have a minimal effect on tax relief exclusions. The proposed ordinance is attached. Preparer: Rebecca T. Dickson, Title: Director of Budget & Management Attachments: Yes [-~No Iff AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-24 RELATING TO RESTRICTIONS AND CONDITIONS ON FINANCE AND TAXATION' BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-24 of the Code qf the Count. of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 9-24.Restrictions and conditions. Notwithstanding any other provision of this chapter, a dwelling or manufactured home, and up to one acre of land upon which either is situated may be temporarily exempted from taxation when any such property is owned by and occupied as the sole residence of a person at least 65 years old or a person who is determined to be permanently and totally disabled as defined by Code of Virginia, § 58.1-3217. The exemption shall be subject to the following restrictions and conditions: (a)During the preceding calendar year, the total combined income from all sources of the owners and owners' relatives living in the dwelling or manufactured home must not exceed $40,000~00; without including in the total the first $5,800.00 $6,500.00 of each relative's income, other than the owner's spouse who is living in the dwelling or manufactured home. OOO (2) That this ordinance shall become effective July 1, 1999. 0614:44072.1 Meetin~l Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 247 1999 Item Number: Page 1 of I 15.C. Subject: Public Hearing on Ordinance Amendments to Section 5-5 of the County Code relating to Building Permit Fees County Administrator's Comments: County Administrator: Board Action Requested: Hold Public Hearing to Adopt Attached Ordinance Relating to Changes in Building Permit Fees Summary of Information: This date and time has been scheduled to hold a public hearing on the proposed amendments to fees charged for the building permit and inspection process. Fees are reviewed annually and adjusted to cover operational expenses of the Department of Building Inspection. The recommended change for FY2000 is to base residential permit fees on a cost per inspection charging a flat fee. The proposed fee structure increases fees for residential auxiliary permits such as mechanical, plumbing, electrical, etc. and charges a flat fee of $480 for a single family dwelling permit. These changes will result in an estimated $412,500 to meet the goal of funding the cost of enforcing the state residential building code. The propo[ged ordinance is attached. Preparer:- .~[~(..~. --./_~, ~. [~") Title: Director of Budget & Management $ Rebecca T. Dickson, Attachments: Yes # Z03 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD., 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 5-5 RELATING TO PERMIT FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 5-5 of the Code of the Count. of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 5-5. Permit fees. (a) Generally. Except as provided in this section, every applicant for a building permit must pay the fees set forth in this section before the building official issues a building permit that is required by the Virginia Uniform Statewide Building Code, Volume I. If an applicant must pay an additional fee because of an increase in the estimated cost of work, the building official shall not issue an amended permit for the additional work until the applicant has paid the additional fee. (b) Fees shall be charged in accordance with the following schedule: 1' llll3llIZU 3[tUd,l U L~JULC~. JUly 1~ 1777, ~)l.~,d.UtY }]iUD V.~l'JV {JUIt.~IDIIL UI. LIiI7 U;)LIIIIllLITU ii. ~i- JUly 1, 1777, UI ~)/~VV.UU, WlII~IIUVUI ~. t.-/lltllll ~llUkl IDALGI IUI DEll.l. ll. liD /kJUtO.~. V ."-I',d V ]diDl L~IDI IL UI. I, IIGiD~) I, IIII(J,L~DLI ~)yv.uv, WlLILdI~VIDI ID ~l[;O..LiD1 "-"all'JUl CD,UallUlOlCD----~----------, .__1_ L__:,U: ........ t. ..... J ..... :1: .... ¢~ an an ~]UIU UULIUIII~D, ~(:I~IDUU3 (~IIU ~)aVIIIUIID . 13% l¥1(t~iJlll ~ 121111 Iii U}Jiil~ 1U}JI(i~IIIUIi~! 1 ~illllll~ . . . 'gU.UU ill pUUi3 [~UUVU- ~ilU lll-~iUOilOJ. ,'uuuuauuu l~UUi iiiSp~C~i0ii$ . . . JJJ.uu 1. INGW k, UIJIIIJGIk, ld, I UUIIUIII~D. U. JJU IJGII./GIIL Ut gIIG 17DLIIIIO, LGU ~UII3LItlk~LIkJII L, UiliilIGI~Iai aUUILZUII3. U.JJLt }/GIk~UIIL Ul LilG G3LIIiid, tUU 6Oii$~i-u6~iOii COSt O1' 4) lJkY.kJkJ~ VVIII~II~VGI ID ~IG(Zt, GI . 2014:44062.1 Sig P ¢. tis: ~ju.vv p~u~ v. JJ~ crccnt u, u~ coiisti-tictioii C. t cnt~ut my COiiS~i~C~iOB · · · ~UIIDLI U~LIUII ~V~I g. Flag p~,=... j. R~qu~[ for -~-- (3) * .... :" .... ' nu~mm y pei-iiiitS: I ¢I~UUU.UU. CJU,UU ~IU3 U.JJU ~ItUIIL Ul LII[ U~Ulll~tgU 00~ UVUI ¢I~UUU.UU or l~b3 . , . du.uu 2014:44062.1 (4),_,'~'~'~.,., pen-nits: U. i $1 ........ ' ...... '" ii. l'll~lDldlllllkl/l. ¥¥11~11 LII~ ~U3L UI I(:{,UUI O.,llkl lll(l.[.~lld,lD IIIVUIVI~;t.I 111 ilIDLI1,IIO.,I. IUII~ Ot~uuu.uu Oi- I~TDD . . . Ju.uu ii. ut ~aLnnaL~u ~L uv,~l Yet ¢l~uuu.uu. ~)Ju.uu laluD u...,Ju CrC,~i'lt Ln~ $1,000.00. tJ¥Ul OI~UUU.UU. OdU.UU l/il. iD U.ddU IJE;IUE;IIL UI LIIU GDLIIIIttLUL} ~UDL UVGl l--HI--ok''Ut'l''~' LO. illk ''iyGI llllt . . , JU.UU 2014:44062.1 4 &. ii. 2014:44062.1 ii. (~iiU DWiI[ ilIU[A Ui ltl d.iiy UUJUi ~UII3LIU~v~IUil ~U~L U3UllllllUill~ JULIlII(21 LII~L i3 ~IUVUU Uy LJIU UUlIUlII~ Y~J~YII~(2LIL3 Lkyl UUIIUili~ ~Ui IIilL3 3Il(tit IIUL UU i Ut~UIIU~I tlJ ~J(ly IUU3 Ii tli[ U3Lilll~tUkl Y~klY[Jllt.,{:llll, 3 iUI UHIIUIII~ IJUIILLIL3 ~il(2il ii~_/t L/U IU~IUlIULI Lid }J(1J IUU3 iUI lYUilllig3 Lk/ ~,UIIi~L1Uk~L UUIIklIII~D IUIIt_I~U tJy k11~7 ~UU~IILy b ~I~II~7i(JA IUII[I. ~llt~(lilg3 iUI ULILIUlII~ }JUIIIIIL3 311(211 ilUL UU iULJLIlIULI LU ~J<l.y I~;;U;> tut ]YUllliig3 Lk/ General Fees: Administrative fees: permit amendments, extensions, take-overs, transfers, and reinstatements $40.00 Code investigation fees: Residential $25.00 or 25% of the applicable permit fee, if greater ii~ Commercial $50.00 or 25% of the applicable permit fee, if greater Public service requests: at Cost i~ Certificate of occupancy search/reprint $10.00 Reinspection fees: $40.00 Refund Requests (when construction was not started): Residential $40.00, or 25% of original fee, whichever is greater ii~ Commercial $100.00, or 25% of original fee, whichever is greater 2014:44062.1 209 ii_. Commercial building permits: Residential Building Permits: Temporary_ Certificates of Occupancy and Renewals; Residential building permits $40.00 $100.00 Single Family Dwellings $520.00 Modular Homes $200.00 Mobile and Manufactured Homes on Private Property Mobile and Manufactured Homes in a Mobile Home Park Additions, Attachments, Annexes and Alterations: i_. ii~ $80.00 $40.00 Additions, other than those listed below $280.00 Florida Rooms, Attached Garages, Detached Garages with second Floor Occupiable Space $240.00 iii~ Detached Garages (.no second Floor Occupiable Space) $200.00 iv~ Alterations, and Converting Deck/Porch/Garage to Finished Space $120,00 v~ Porch Additions, Gazebos, Chimneys, and Attached Carports $120.00 vi__~. Deck Additions, and Detached Carports $80.00 vii. Attached Sheds $80.00 viii. Detached Sheds (over 150 square feet), including Prefab Sheds on Skids, and Pole Sheds $80.00 Renovations and Repairs (including Fire Damage) Interior Renovation $80.00 Exterior Renovation and Storm Damage Repairs $40.00 Re-roofs, Re-siding and Chimney Relining $40.00 Fire damage repair permits: shall be based upon the most similar permit fee Other Residential Permits: Residential foundation pour inspections $335.00 Additional fee if concrete testing is required because out-of-specification concrete is used $100.00 Additional fee for reinspection when inspector is present and the concrete pour has been canceled or delayed in excess of one hour $100.00 2014:44062.1 (3) As an alternative to the county's foundation pour inspection, the building official may accept inspection reports from qualified, independent engineers who are approved and reliable. vii. viii. ix__= x~ xi~ Elevator Residential Auxiliary Permits: a~ Swimming Pools (Above and In-Ground) $40.00 Pool Barrier Fences (if permitted separately from pool) Relocation (House Moving) $160.00 Demolition $40.00 $40,00 2014:44062.1 $40.00 Electrical Residential Auxiliary Permits New Single Family Dwellings $120.00 Additions and Interior Renovations $80.00 Exterior Renovations, Installations, Relocations, Conversions, and Service Changes $40.00 Temporary Poles, Porch Additions, Decks, Pools, Carports, and Repairs $40,00 $40.00 Mobile or Manufactured Homes on Private Property Gas Residential Auxiliary Permits New Single Family Dwellings, Fireplace Logs, and New Equipment/Piping Installations $80.00 $40.00 ii~ Repairs $40.00 iii~ Mobile or Manufactured Homes on Private Property Mechanical Residential Auxiliary Permits i_. ii~ 111__~. Plumbing Residential Auxiliary Permits New Single Family Dwellings $80.00 Additions, Equipment Installations, Conversions and Repairs Mobile or Manufactured Homes on Private Property $40.00 New Residential Single Family Dwellings $160,00 Modular Homes $120.00 Additions .$80.00 Installations, Repairs, Conversions, Renovations and Relocations $4O.OO $40.00 v_. Mobile or Manufactured Homes on Private Property $40.00 Boiler. Fire and Well Residential Auxiliary Permits (each single family dwelling) $40 00 Small Appliance Permits for replacement of air handlers, furnaces, heat pumps, humidifiers, water heaters, dishwashers, garbage disposals, and similar equipment normally requiring two permits $50.00 Commercial Building Permits: a_. New Construction: i_. Fee for each $1,000 or fraction thereof of the estimated construction COSt $5.50 ii_. Minimum fee $250,00 Additions: i_. Fee for each $1,000 or fraction thereof estimated construction cost $5,50 ii.~ Minimum fee $150.00 Tenant Upfits, Re-roofs, Pavilions, Pole Buildings, Repairs & Renovations: Estimated cost of $2,000 or less $100.00 ii~ Fee for each additional $1,000 or fraction thereof of the estimated construction cost above $2,000 $5.50 Signs: i_. Estimated cost of $2,000 or less $50.00 ii~ Fee for each additional $1,000 or fraction construction cost _ $5.50 Commercial Swimming Pools: 111~ Temporary. Construction Trailers $50.00 Flag Poles and Tents (greater than 900 square feet) $40.00 Satellite Dish $100.00 Demolition, Moving or Relocation of a Commercial Structure thereof of the estimated Estimated cost of $2,000 or less $150.00 Fee for each additional $1,000 or fraction thereof of the estimated construction cost $5.50 Barrier Permit, if permitted separately from the swimming pool permitS50.00 $100.00 2014:44062.1 9 (e) Commercial Auxiliary. Permits: a_. .To include electrical, mechanical, plumbing, gas, active solar system, fire/sprinkler, and well permits, when the cost of labor and materials involved installation, alteration, replacement and/or repair is (.rounded up to the nearest dollar): i~ $1,000 or less $50.00 ii~ For each additional $1,000 or fraction thereofi of the estimated cost over $1,000 $5.50 Other Commercial Permits: Annual Certificate of compliance for Elevators, Escalators (,per floor), Dumbwaiters & Man lifts, payable on or before December 31 st for the following year $40.00 Amusement Devices: Administrative amusement permit, where no inspections are required$10.00 Kiddie Rides - Type A. $10.00 Kiddie Rides - Type B $15.00 Major Rides $25.00 Spectacular Rides Fee Exemptions: $45.00 A building permit fee will not be required where the cost of construction is less than $500 and would not require securing any permit for electrical, gas, mechanical or plumbing work in accordance with Section 107 of the Virginia Uniform Statewide Building Code. A building permit fee will not be required for the construction of buildings designed and used as a place of worship. A building permit fee will not be required for building permits for construction by county departments funded by the general fund. A building or auxiliary, permit fee will not be charged for commercial construction located in an "Enterprise Zone" as designated by the Commonwealth of Virginia and administered by the Chesterfield County Block Grant Office. This exemption shall continue for the life of the Enterprise Zone. Disposition of fees. All permit fees required by this section shall be paid by the applicant to the county treasurer when the permit application is filed with the building official. The treasurer shall deposit all permit fees in the county's general fund. (2) That this ordinance shall become effective immediately upon adoption. 2014:44062.1 10 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~! Date: March 24r 1999 Item Number: 15.D. Subject: Public Hearing on Ordinance Amendments to Section 8-13 of the County Code Relating to Erosion and Sediment Control County Administrator's Comments: County Administrator: Board Action Requested: Hold Public Hearing to Adopt Attached Ordinance on Proposed Fee Increases relating to Erosion and Sediment Control Summary of Information: This date and time has been scheduled to hold a public hearing on the proposed amendment to the Environmental Engineering erosion and sediment control ordinance. Staff is recommending implementation of a $40 per permit charge for reviewing residential permits for drainage/erosion control compliance. This fee will generate an estimated $126,000 and will cover the cost of hiring two additional senior construction drainage inspectors in an attempt to keep pace with the annual growth in the number of inspections required. The proposed ordinance is attached. Preparer: ~--~(~,(Xc ~--~('Cl~y>~..q Title: Director of Budget & Management Rebecca T. Dickson Attachments: Yes AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING SECTION 8-13 PERTAINING TO EROSION AND SEDIMENT CONTROL FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 8-13 of the Code of the Count_ of Chesterfield, 1997, as amended, is amended and reenacted to read as follows: Sec. 8-13. Fees. (a) The applicant shall pay a program administration fee to the county at the time that he submits to the environmental engineer an erosion and sediment' control plan. The amount of the fee shall be: (i) For an erosion and sediment control plan for land which is 10,000 square feet or larger and not located in a proposed subdivision:' $1,060.00, plus $50.00 for each acre of land to be disturbed. (ii) For an erosion and sediment control plan for land which is 10,000 square feet or larger and located in a proposed subdivision: $1,060.00, plus $50.00 for each lot. (iii) For an erosion and sediment control plan for land which is less than 10,000 square feet and is not to be used for a single-family residence: $100.00. (iv) For an any building permit application or erosion and sediment control plan for land which is less than 10,000 square feet and is to be used for a single-family residence, separately built or any amendment thereto that changes the proposed building footprint from that of the initial submission: L.9 t'Xt~ .vv $40.00. (b) No program administration fee shall be required for an erosion and sediment control plan for land-disturbing activity that (i-) takes place in conjunction with a land use for which a minor site plan has been approved in accordance with the zoning ordinance or (c) Ifa land-disturbance permit is revoked, the applicant shall pay an administrative fee in an amount equal to one-half of the original program administration fee when the applicant applies to have the land-disturbance permit reissued. 0505:44053.1 1 (d) No business located within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay any of the fees described in this section. This exemption shall continue for the life of the Enterprise Zone. (2) :{hat this ordinance shall become effective immediately upon adoption. 0505:44053.1 2 P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill please pay from invoice) CHESTERFIELD CO,BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS p O BOX 40 CHESTERFIELD VA 23832 220806 03/17/99 03/17/99 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 42 387,24 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc,, in the City of Richmond, State of Virginia, on the following dates: 03/10/99 03/17/99 The first insertion being given .... 03/10/99 Sworn to and subscribed before me this State of ~rgmia NOtary Public City of Richmond My Commission expires 03/31/01 A BILL, PLEASE PAY FROM THIs IS NOT Supervisor INVOICE. THANK YOU Meetin.q Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ! of I March 24~ 1999 Item Number: Subiect: Public Hearing to Consider an Ordinance to Establish an Annual Tax Levy on Various Classes of Property for the County of Chesterfield County Administrator's Comments: County Administrator: Board Action Requested. Hold a Public Hearing to Consider an Ordinance to Establish an Annual Tax Levy on Various Classes of Property for the County of Chesterfield Summa~ of Information: This date and time has been scheduled to hold a public hearing on tax levies for the tax year 1999. The County Administrator's FY2000 Proposed Biennial Financial Plan holds all tax rates constant for the fiscal year beginning July 1, 1999 through June 30, 2000. Staff will provide a brief presentation prior to receiving public input. Preparer: Rebecca T. Dickson Title: Director, Bud.qet and ManaRement Attachments: Yes ~-~No P, O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoiee) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P 0 BOX 40 CHESTERFIELD VA 23832 220806 03/17/99 03/17/99 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O i X 22 202 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond State of Virginia, on the following dates: 03/10/99 03/17/99 The first insertion being given .... 03/10/99 Sworn to and subscribed before me this ~'[~ q(:~ ~~. ~ . Notary Public b~ate ov wr~ma City of R~chmond My Commission expires 03/31/01 Supervisor THIS iS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin.q Date: March 24, 1999 Item Number: ~.~. Subject: Public Hearing to Consider the FY2000-2004 Proposed Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Requested' Hold a Public Hearing to Consider the FY2000-2004 Improvement Program Proposed Capital Summary of Information: This date and time has been scheduled to hold a public hearing on the County Administrator's Proposed Capital Improvement Program for FY2000- 2004 which totals $341,385,900 for County, Schools and Utility projects. Staff will provide a brief presentation prior to receiving public comments. Preparer: Rebecca T. Dickson Title: Director, Bud,qet and Manaqement Attachments: Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page i of 1 AGENDA Meeting Date: March 24, 1999 Item Number: 15.G. Subiect: Public Hearing on the FY2000 Proposed Community Development Block Grant and HOME Annual Plan Count~ Administrator's Comments: County Administrator: BoardAction Requested: Hold Public Hearing to Adopt the FY2000 Proposed Community Development Block Grant and HOME Annual Plan Summary of Information: This date and time has been scheduled to hold a public hearing on the FY2000 proposed Community Development Block Grant and HOME Annual Plan. The FY2000 recommendation for this program totals $2,711,.313 which is comprised of $1,800,246 in new CDBG and HOME allotments and $911,067 of reprogrammed appropriations from previous fiscal year programs which have been completed. The County's Community Development Block Grant and HOME Annual Plan for FY2000 is required to be submitted to the U.S. Department of Housing and Urban Development by May 15, 1999. The submission must follow a required public hearing by the Board of Supervisors. A Proposal Review Committee has made its recommendation to the County Administrator on the County's FY2000 CDBG and HOME funding. The attached material is the Proposal Review Committee's recommendation and the recommendation from the County Administrator. Preparer: ~/~-~ ~/~~ Title: CDBG Director Thomas T~yl o r Attachments: I Yes ~-] No ~dddd' o~ d ddd~id dd dd d~,~ ddddd o~ cD ~z 8888 '888888188~88 8888'8888'8888 88888888 888 o 8i888 8818 8888888 8888888888~818 888888~888818 8 . .~ 8'~ __ Z ~ 0 - m 0 o z0 m- ~ o o ~ .,0 0 8 5 0 Z ~r>~ o z G -- ~ _~ ~ ~~o ~ ~ oo,ol~moo o ~'~ I' ooo oo 'oBSoooooolooo o,ool 0088 0 ~ 8888888~888888888 0 ~ 0i0 0 ~ ~ ~ 0 0 010 0 0 ~ 0 z o oo8i88 8888 88 8 ~ 0 O0 . oo ~o -z~~:~ ~,z ~ zz ze z ~0 z --z > i ~0 > O~ m o m zl~ mi< ~,-~ z ~ ~ ~ z~z o ~ o ~ [ <!~ [1~ O0 ~l~o~ -- ZZ ~: ~ 0 ~ Zl~ ~Z0 Z > ~o oom~ ~I ~o - ~ ~<o o~~,- ~ O~~ ~0--~ ~ Meetin.q Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I March 24, 1999 Item Number: 15.H. Subject: Public Hearing on FY2000 Proposed Biennial Financial Plan County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing to Gather Citizen Input on the FY2000 Proposed Biennial Financial Plan Summary of Information: This date and time has been scheduled to hold a public hearing on the County Administrator's FY2000 Proposed Biennial Financial Plan which totals $664,537,800 {second year of the biennial). Staff will provide a brief presentation prior to receiving public input. Preparer: ~"~(_~ ~-- ' ~-~1 ~ ~.~ Rebecca T. Dickson Title: Director, Bud,qet and Manaqement Attachments: ~--~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 24, 1999 16. Item Number: Su~ect: Adjournment and Notice of Next of Supervisors County Administrator's Commen~: Scheduled Meeting of the Board County Administrator: Board Action Requested: Summary of Information: Motion of adjournment 1999 at 3:30 p.m. and notice of next scheduled meeting on April 14, P repa re r: C'~_-...~_-'~'~,j~ ~, Lisa U. Flko Attachments: l-~l Yes No Title: Acting Clerk to the Board ITl m Z m m~ ITl ITl z ,-I o ~ o I11 · '~ o ~ :~ rn ~ rn '"n z Ill ~ ~ z m O rn 0 m z rn i"n ,.-I ~ ..I- rn c) rn .-t i"11 Z ITl C~ C~ ==1 m ~ --q m 0 .-q THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, OCTOBER 28, 1998, BY AMENDING AND REENACTING SECTIONS 6-4, RELATING TO BUSINESS LICENSE FEES SHOULD PRINT THEIR N~E AND ADDRESS BELOW. THKNK YOU. 1 2 3 4 5 6 7 8 9 10. 11 12 13 14 15 16 17. 18. 19. 20. NAME SPEAKERS WILL BE CALLED IN ORDER. ADDRESS THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SEC. 9-24 RELATINC TO THE TAX RELIEF FOR THE ELDERLY SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 NAME ADDRESS THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 5-5, RELATING TO BUILDING PERMIT FEES SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. 1 2 3 5 6 7 8 9. 10 11 12 13 14 15 16. 17. 18. 19. 20. NAME ADDRE S S THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 8-13 (a) (iv) AND SECTION 8-13 (b), RELATING TO EROSION AND SEDIMENT CONTROL FEES SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. 2 3 5 6 7 8 9 10. 11 12 13 14 15 16 17 18 19 20 NAME ADDRESS THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO ESTABLISH AN ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 NAME ADDRESS THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER ADOPTION OF THE PROPOSED FY2000-2004 CAPITAL IMPROVEMENT PROGRAM (CIP) SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. NAME ADDRESS 15 16 17 18 19 2O THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE COUNTY'S FY2000 PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME ANNUAL PLAN SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. 19. 20. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE PROPOSED FY2000 BIENNIAL FINANCIAL PLAN SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. l& TO CONSIDER THE PROPOSED FY2000 BIENNIAL FINANCIAL PLAN - Page 2 THANK YOU. NAME ADDRESS q ID oq ~ c.~, '-Dna loz~ (~