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04-12-1989 Packet \ " I I ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: April 12 ITEM NUMBER: 1. SUBJECT: Work Session on the Budget April 12, 1989 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached are a number of documents to assist the Board in making decisions on the 1990 Budget. These issues will be reviewed at the work session, and Board members may find it helpful to review the attachments prior to the meeting. The attachments include: . A. Recommendations of the Budget and Audit Committee B. Issues Mentioned by Speakers at the April 5 Public Hearing c. Additional Issues Related to the Budget D. Memo -From Dave Welchons Providing Answers to Questions Regarding the utility elP E. Memo Providing Answers to Questions About Employee Performance Increases () . fl LI hi u;- PREPARED BY; LhmZL/J A ~/ 4lli07. .~. / l- I . L/ //. , f /James ..I.;' L. steg'maier . DirecEo~, Budget & Management v ATTACHMENTS: YES l?i NO [J . A:AgendalO (BOS) oftt/( COUNTY ADMINISTRATOR ti 01 SIGNAT URE : y"' . . ATTACHMENT A CIRCLE YOUR CHOICE BOARD OF SUPERVISORS BUDGET AND AUDIT COMMITTEE BUDGET RECOMMENDATIONS Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree A. RECOMMENDED REDUCTIONS County Attorney Paralegal l 27 , 500 ~V1\ Police Financial Specialist 30 . 800 d:- /. () vu..:t- -200 t 800 -L"c; '1.' ocJ Fire Reorganization of Department Miscellaneous Reductions in Public Safety 200,000 ~ Parks and Recreation Parks Maintenance Crew Chief and Assistant Chief of Parks, one tractor, two mowers 69 ,800 A!\1 Planning Senior Systems Operations Analyst 35,000 Transp'ortation Civil Engineer 36,000 .~ Operating elP Reduce Transfer (Industr~al ~O,OOO and Recreation Access Roads, $100,000; Warehouse, $350,000; Courthouse Complex Road Design, $50,000) Salary Adjustment Reduce to 7% 192.30Q ($116,300 for County Departments, $76,000 for School Administrative staff.) Total Proposed Reductions ~ goO, (JOt!> ~ ~ $1,292.200. ;( ~ q 1, / (JO _ ~ o 02 / CIRCLE YOUR CHOICE Agree Agree Agree Agree Agree Agree Agree Agree Agree Disagree Disagree Disagree Disagree Disagree Disagree Disagree Disagree Disagree . B. RECOMMENDED ADDBACKS Accounting New Payroll System Police Three Lieutenants for Patrol reorganization Social Services Additional local Administrative costs MH/MR 3 staff for Prevention Programs in Middle Schools Parks and Recreation After school recreation programs in 2 Middle Schools Sanitation 2 landfill attendants at Winterp~ck gumpster site Additional Donations (John Tyler Building Fund;.... 7/,vOO ~es Ri..ver Dev:e~lopmen-t--Cor.p.;- ~1' .)() Virginia State. Partially offset by reductions to Gold Bowl.) Total, Recommended Addbacks c. RECOMMENDED REVENUE OPTIONS Charge $10 for all vacuum leaf customers who now pay nothing Vehicle decal rate changes each class of trucks over 4000 pounds would have decal cost increased by $5.00 Total, Reserve Options . 125,000 It- eft 205,000 (fJ-L- 150,000 r+-Jl 101,000 ;+J-d- it-l[ N 25,009 ~ eel'- . di ~ . rfY)# 37 800 p.. -? ~~ ; J ~7J' 78.900 71.000 722.700 15 , .~,', 111 115 ~ 000 )ft't 130.000 o 03 CIRCLE YOUR CHOICE Agree Agree Disagree Disagree A:Reduclst (Disk I) . . Total Reductions 1,292,200 Total Revenue 130,000 Subtotal 1,422,200 Total Addbacks 722,700 Net $ 699.500 D. ADDITIONAL RECOMMENDATIONS o That Fund Balance be set at 6.6% or $13,797,700. This is a reduction of $1,881J500 from the County Administrator's Budget, and this amount would be added to Reserve for Future elP Projects. The Reserve would then total $4,001,400. o Th: fees for Buildin~ Permits fO~~CbOOlS should be pa1d from school project funds. ~3 ~tJ roO I o 04 Do you SUl>1>ort Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree Agree Disagree A~ree Disagree Agree Disagree Agree Disagree Agree Disagree A:Request (Disk I) . . ATTACHMENT B REQUESTS MADE AT THE APRIL 5 J 1989 PUBLIC HEARING REQUEST 2 positions at Libraries Open Libraries Wednesday evening Print Directory for Youth Services Ridefinders Full funding schools Half funding schools Victim Witness - 2 part-time positions John Rolfe Players Household Hazardous Waste Day MRCVB Square Dancers (charges from schools) American Red Cross (request $65,000) Social Services Parks and Recreation (3-4 positions) Rockwood Nature Center Public Information Office (positions) Other Issues: Fund Fair Building Maintenance-Softball fields additional for positions already included Youth Soccer (build & maintain new fields) Adjust Utility User fees upward-adjust connection fees downward Elderly Housing & Transportation FUNDED NOT FUNDED IN BUDGET IN BUDGET $ 45,600 33,000 1,700 7 ,500~' 2,600,000 1,400,000 18,000 / 3 ,oob ~ $ 40,000 210,000 2,000 3,_8.0JL ~,_2_Q~ 15~,000 /' 69,800 " 6,000 38,000 o 05 Agree Agree Agree Agree /Agree V Agree Agree Agree Agree Disagree Disagree Disagree Disagree Disagree Disagree Disagree Disagree Disagree . . ATTACHMENT C OTHER ISSUES REQUIRING BOARD DECISIONS A. Budget Items Mentioned By Board Members Commissioner of Revenue Three positions. The cost is $90,500 and the estimated revenue is $500,000. Treasurer Add funds for terminals, copier. and micro-fiche reader ($7,500.) Widening Lori Road This project would cost $300,000. B. Other Decisions Landfill Tipping Fees Staff recommends that landfill tipping fees be increased to $32 per ton to generate $200,000 to fund landfill rehabilitation. (The Recommended Budget included an increase from $26 to $28.). Zoning Fees The Budget assumes that the proposed fee changes will be adopted. Consumer Utility Tax The Budget proposes a reduction in the rate from 1% to 1/2% for bills over $10,000. A~propriation of 1990 Bond Funds Staff has proposed that these funds be appropriated as part of the original appropriation ordinance. Tax Rate The Budget is based on a 5 cent real estate tax rate increase, with other property tax ~a~es unchanged. $1.9 Million for Schools The School Board has requested that these additional state funds be appropriated in 1989. Thereby reducing funding needs in 1990. . Utility User Fees.. . Connection Fees. and Capital Improvement Program Staff is preparing an analysis of various options' ana will" present this to the Board on April 12 at the Work'Session. County CIP Staff has revised the County elP to be available funds, per the Board's request, changes may be discussed at the Work Session. consistent with any additional u O~ , Circle Your Choice Agree Agree Disagree Disagree . ATTACHMENT D ADDITIONAL ISSUES Use $400,000 of extra Revenue (generated by adding positions to Commissioner of Revenue Budget) to fund school programs for balancing test scores. Add a senior clerk typist receptionist ($26,000) and an animal control officer ($56,900) to Animal Control. BOARD OF SUPERVISORS G. H. APPLEGATE, CHAIRMAN CLOVER HILL DISTRICT C. F. CURRIN, JR., VICE CHAIRMAN BE RM U OA OISTR leT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT MAURICE B. SULLIVAN MIDLOTHIAN DISTRICT e e CHESTERFIELD COUNTY P.o. Box 40 CHESTERFIELD, VIRGINIA 23832..0040 LAN E B. RAMSEY COUNTY ADMfNISTRATOR TO: Lane B. Ramsey, County Administrator Honorable Members, Board of supervisors FROM: David Welchons, Director of Utilities / ~ DATE: AprilS, 1989 SUBJECT: Answers to work session questi~ns. The following are answers to questions asked during our last work session with the Board concerning The elP and rates. All schedules are duplicated, one for water and one for wastewater. All answers address water as well as wastewater. 1. The elP amount from category 1 to 2~_changes con~iderably but the user fee changes very little. Why? Only the replacement portion of the CIP affects the user fees.The difference in the replacement,amount between category 1 and category 2 is approximately $180,000 in water and $200,000 in wastewater, annually. These amounts are a small percentage of our total budget ($51,500,000) and therefore represent a small change in the user fee.. 2. What is the spl~t between expansion and replacement for both categories ? Existing Category 1 Category 2 WATER Expansion $22,400,000 $35,500,000 $43,7&>~,Ot)3 Replacement $ 9,000,000 $12,600,000 $13,7me,OOO WASTEWATER Expansion $80,300,000 $71,300,000 $120,700,000 Replacement $11,000,000 $10,100,000 $ 11,200,000 f) Of e . Page 2 of 3 3. Provide the formulas involved with calculating all the rates, include the cost figure to plug into the formulas. See schedules 1, 2 and 3 attached. 4. How does our recommendation to shift the replacement cost of water to the commodity charge affect the larger user such as a car wash ? See schedule 4 attached. 5. Will the rate recommendation. for category 1 change as a result of the boards recent action requiring public water hook ups for all new sub divisions ? No. Staff anticipated most growth will occur using the public water system. 6. How much of the rates can be attributed to the cost of extending service to existing sub divisions ? Presently around $2.52 of the bi-monthly bill and $129 of the connection fee can be attributed to extensions to existing sub divisions. The proposed elP reflects reliance on assessment and development districts to finance extenstion of public water and wastewater to existing subdivisions. Therefore, the impact on the bi-monthly bill under category 2 is approximately $1.26 and the impact on the Capital Cost Recovery Charge is about $71. o 08 . - Page 3 of 3 7. What'would the effect be on the rates if off-site refunds are continued? If off-site refunds are continued, the elP amount should be increased by $120,000 in water and $200,000 in wastewater annually. This would require an increase in the-Capital Cost. Recovery Charge of approximatley $27 for water and $50 for wastewater. 8. How would the recommendation from the Home Builders Association to allow a 65% credit toward the connection fee for debt service paid by new customers affect the rates ? This would result in a decrease of combined Capital Cost Recovery Fee of approximatley $49 and an increase in the average residential customers bi-monthly bill of about 72 cents. Attachments o 09 e . SCHEDULE 2 THREE CIS CALCULATION WATER 4/3/89 EXISTING CATEGORY 1 CATEGORY 2 CUSTOMER COST A FIELD SERVICES $437,600 $466,400 $466,400 B CUSTOMER SERVICE $503,400 $577,600 $577,600 C METER MAINTENANCE $278,400 $334,700 $334,700 D TOTAL $1,219,400 $1,378,700 $1,378,700 E CUSTOMERS 57,300 60500 60500 F CHARGE 1.77 1.90 1.90 CAPACITY COST A DEBT SERVICE $1,599,087 $1,850,000 $1,850,000 B REPLACEMENT $1,510,000 $0 $0 C TOTAL $3,109,087 $1,850,000 $1,850,000 D ERU'S 72,382 76,428 76,428 E CHARGE $7.16 $4.03 $4.03 COMMODITY COST A ANNUAL REPLACEMENT $1,500,000 $2,100,000 $2,280,000 B OTHER OPERATING $4,573,523 $5,654,017 $5,698,979 C TOTAL $6,073,523 $7,754,017 $7,978,979 D CCF USAGE 8,400,000 9,061,480 9,061,480 E CHARGE $0.72 $0.86 $0.88 (j 10 e e SCHEDULE 2 THREE e's CALCULATION WASTEWATER 4/3/89 EXISTING CATEGORY 1 CATEGORY 2 F CUSTOMER COST FIELD SERVICES $437,600 $466,400 $466,400 CUSTOMER SERVICE $503,400 $577,600 $577,600 METER MAINTENANCE $278,400 $334,700 $334,700 TOTAL $1,219,400 $1,378,700 $1,378,700 CUSTOMERS 57,300 60500 60500 CHARGE 1.77 1.90 1.90 A B C D E CAPACITY COST A DEBT SERVICE $5,423,695 $5,400,600 $5,400,600 B REPLACEMENT $0 $0 $0 C TOTAL $5,423,695 $5,400,600 $5,400,600 D ERU'S 60,650 64,000 64,000 E CHARGE $14.90 $14.06 $14.06 COMMODITY COST A ANNUAL REPLACEMENT $1,800,000 $1,700,000 $1,900,000 B OTHER OPERATING $3,871,000 $5,450,000 $5,250,000 C TOTAL $5,671,000 $7,150,000 $7,150,000 D ~UAL USAGE(CCF) 6,050,000 6,868,248 6,868,248 E CHARGE $0.94 $1.04 $1.04 fj 11 - . SCHEDULE 3 CCR CALCULATION WATER 4/5/89 EXISTING CATEGORY 1 CATEGORY 2 A DEBT APPORTIONMENT $2,775,000 $4,086,000 $5,185,000 B EXPANSION CENTERS $2,845,000 $4,0,40,000 $6,895,000 C TOTAL $5,620,000 $8,126,000 $12,080,000 D ERU'S 4763 4393 4393 E CHARGE $1,180 "$1,850 $2,750 t) ! 2 e e SCHEDULE 3 CCR CALCULATION WASTEWATER 4/5/89 EXISTING CATEGORY 1 CATEGORY 2 A DEBT APPORTIONMENT $9,206,000 $7,021,000 $14,081,000 B EXPANSION CENTERS $1,896,000 $1,4,25,000 $1,425,000 c TOTAL $11,102,000 $8,446,000 $15,506,000 D ERUtS 4023 3966 3966 E CHARGE $2,760 '$2,130 $3,910 o !J - SCHEDULE 4 . COMPARATIVE RATE ANALYSES OF WATER CUSTOMERS MOBILE HOME PARK Based on 166 units with a bi-monthly average of 2490 CCF Prior to Oct. 1, 1988 $2,882.32 Oct. 1, 1988 $2,805.51 Category II $2,762.48 INDUSTRIAL Based on a bi-monthly average of 2000 CCF (3 inch meter) Prior to Oct. I, 1988 $1,827.35 Oct. I, 1988 $1,558.10 Category II $1,828.28 INDUSTRIAL Based on a hi-monthly average of 13,564 CCF (6 inch meter) Prior to Oct. 1, 1988 $11,176.82 Oct. 1, 1988 $10,127.62 Category II $12,141.62 INDUSTRIAL Based on a hi-monthly average of 53,940 CCF (6 inch meter) Prior to Oct. 1, 1988 $41,458.82 Oct. 1, 1988 $39,198.34 Category II $47,672.50 AUTOMOBILE WASH Based on a bi-monthly average of 662 CCF (2 inch meter) Prior to Oct. 1, 1988 $680.04 Oct. 1, 1988 $535.69 Category II $616.70 o 11 . SCHEDULE 4 -- COMPARATIVE RATE ANALYSES OF WASTEWATER CUSTOMERS INDUSTRIAL Based on a bi-monthly average of 4552 CCF (2 inch meter) Prior to Oct. 1, 1988 $3,632.96 Oct. 1, 1988 $4,399.85 Category II $4,848.46 HOSPITAL Based on an average of 4044 CCF bi-monthly (4 inch meter) Prior to Oct. I, 1988 $3,429.12 Oct. 1, 1988 $4,175.63 Category II $4,559.16 AUTOMOBILE WASH Based on a bi-monthly average of 662 CCF (2 inch meter) Prior to Oct. 1, 1988 $598.76 Oct. 1, 1988 $743.25 Category II $802.86 o 15 . - BOARD OF SUPERVISORS G. H. APPLEGATE. CHAIRMAN CLOVER Hill orSTR1CT CHESTERFIELD COUNTY P.o. BOX 40 CHESTERFIELD, VI,RGINIA 23832 (804) 748-1.211 C. F. CURRIN. JR.J VICE CHAIRMAN BERMUDA OISTR.CT HARRY G. DANIEL DALE DISTRICT COUNTY ADMINISTRATOR LANE B. RAMSEY MAURICE B. SULLIVAN MtDlOfH'AN D1STRICT JESSE J. MAYES MAtOACA DISTRICT ME~IORANDUM FROM: The Honorable Maurice B. Sullivan Mi~n District Supervisor Lane B. Ramsey, County Administrator TO: DATE: April 6, 1989 SUBJECT: Report on Salary' Adjustment Information Requested at the March 29, 1989 Work Session Attached is a report submitted by F. W. Willis, Jr., Director of Human Resource Management , giving a breakdown of salary adjustments from July 1, 1988 through March 31, 1989. If you have any questions or need additional information please let me know. LBR/de cc: Honorable Members of the Board of Supervisors Frederick w. Willis, Jr., Director, Human Resource Management o 16 . - ;.. REPORT ON SALARY ADJUSTMENTS AND RELATED INFORMATION JULY 31, 1988 - MARCH 31, 1989 Under the County's performance management programs (the Achievement Evaluation Program for management level employees and. the Performance Management Program for employees on the General Pay Plan), employees are evaluated on clearly defined and mutually agreed upon performance expectations. -Based on-review of performance, employees are eligible for a merit increase on their merit anniversary dat~. The goal of the performance management program is to insure employees are performing at the Competent level defined as "achievement which is expected from experienced and qualified individuals". If the employee is evaluated at the Competent level, he or she is eligible for a 7.3% merit increase. Assuming exceptional performance above the Competent level, the employee may be eligible for a~bonus of either 2.5% or 5% of the current base salary distributed as a one-time check. For employees performing below the Competent level, the salary adjustment may be 5%,. 2.5% or ,0. The breakdown of salary adjustments for, the period of this report is as follows: Performance Level * Employees % of Total *Performance Related Terminations/Below Competent Performance Ratings 79 6.3 Competent 916 256 73.2 20.5 ~ Above Competent Totals 1,251** A total of 81 (6.5%) employees did. not. receive a salary adjustment during the period July 1, 1988 - March 31, 1989. Included in this figure were 45 terminations, 4 demotions and 1 provisional rating, and 31 not eligible for merit increases as they were at the top of their salary range. ;- *The County has high expectations regarding performance as illustrated by th~ fact that of 140 terminations to date in ,FY89, 45 (or 32.1%) employees were terminated for unsatisfactory performance or performance related reasons. **Note: There are a total of 348 emplpye~s due to be rated in the remainder of FY89. .-~ 1 ~ ..I. .. . . REDUCflONS IN FY90 SCHOOL BUDGEr NOT AFFECTING STUDENT IN- STRUCflON A. Reductions from increase due to reduced enrollment estimates (42,760 vs 43,060) Transporta tion Mechanics (3 of 5) Buses (4 of20) Operations & Maintenance Custodians (4 of 20) Trailer Lease Instruction Personal Services Mandated Guidance Counselors (qne position) Operating, Enrollment Increase Subtotal B. Surplus in Base C. Other Reductions Salary Increase above 7.3% for PrIncipals & Assistant Principals Personnel Director Auditor . es for Duty tee' unc for lunch hours only Subtotal TOTAL 7~ o;J- ~(J $ 67,500 140,000 \--tJ / \ 63,400 34,000 }'\IvJ /j/ -rl.~. ,p) ,4 \ )~/ V-" . IJjJ V'-! .,J /{ftP j7fJ ! r ,0, . '~ ej) )- . /J / \.... AlJ'~ )\ · 1",. .... ".ytl~ . ~I /~ J ,I J V;)JI~ $1,050,500 ~ ~N~ .p' $1 000 000 ; I ,-1NU;A,) " ;1.1 IF /)(} Ju-l r I~/V tv (r' ,/~ fJ · J 400,000 75,000 50,900 1 ~~ 675,900 $2,726,400 e e o~ 0 oz 0 ~ ~~ (1) 0 ('Tli ('b C 0 tns' ~~ ::3 ~ 3 ::s "'0 {I) 0) ('1) C ..., CD (tier O\OO~ (1) n ~-- ""'i~ o. ...., t;3o 0\ N ""'" '"'1 :s C'a ~ ~~~ E. en c:O ~ ...... ..., (1) -_. ~ ::1n ~o "'I'1 ~o Q3 ~ rn ootn ~ c. ::::s. c:= ~ c c~ ~.....,(;" c t:C~ =-. ::s =~ f"'+ ::So ::s 0- 0. Q.c e. no~ C- o. Q;1 Q) ""0 =;g. ~- 0' (1) 0 O~. en 0 ::t' Sl" ~. :s n ro :::s c: 0 t'I'J 0 2.rA :::r' ~"" 0 CIJ n ~. ~ -- 0 o:;t1 ....-. (1) co ~ ....... Qi Q) 0 0. Con aJ 0 rJ:ICI :a ~ pP ..... ... """""". ('t)cn .... tJj fI'I en r:n {I' ~~ r.fJ ro ~. ~ 8"' ~ 8"' tI'J c: (l) ~ 0 ('t)~ 0. ~ ""1 ('tJ '"'1 .... n .-; ~ n CI'3 ~ ~ en ("D ('D (") f""'t'o .... c: Q:l ~ 0 ::r ~. ~. 0 ('"0 ~ 0 f""to' (I:J :r ..-. en ~ ('b ;: .... Z. ~ ""1 0 ~ ..., ~ ~~ :3 tn ~~. ~~. ~ -EA- ~ ~ Vt9- {;A ~ ~ ~.CO ....... ..... 00 \0 \0 00 \0 oo~8 \0 -...J ~ 0\ lJl ~ tv CJe t" ~ ~ ~ \O~Ci \0 .;:. ~ 0 0 ~ w co ~ tv 1--'0 N N ~ ...0\ ~a ~O~ ;:.'0 00 W\O Vl U. W N 00 UlO 0 N .....J 0 0 01 0 oo~ ~~O ~o 0 W ---J 0 000 Q Q \Q ....... ~ 'n (/)0 ~CIJ ~~. ~~ n~. {:Ao ~ -&4 -Et'7 f:rI:t -&9 ~ ~CIJ ,... ~ ...... N N =i@ 0 ...... 0 ....... tv W 0 N -....J ~ \C N ~ \C l.N~~ ~ Co ~ ~o Q 0'\ ~ 00 \0 0 ......:J ~ N ~ -...J W Nt",..) 0\ \0 -.....J \C \0 C1J ~a ~~ 0 1Ab 0 ......N~ 0- N \00 0 ....,J 0\ 0 000 0, 0 ~! 0\0 0 ~o 0 000 0 0 ~ :0 ; ",,, ...... tT1 ..... ....r... .. ~. ~ . .. ~ t ~. .. ~;- ~. ~. ......, ~ ~ (:,igo ~ {;;9. ~ 1--6 N W 1::1 w w ~N\O ~ +:-. iji \0 ~ W;"''\o ~ W ~ N 1--40 00 \C 0 -....J 0 \0 n Q...\O ~ ~r ~ \O:-J:-J ~ N d \0 N 0 Ul NN .......] b = ~8 0 ~~ 0 000 0 0 B 0 0 000 Q 0 e e LINE ITEMS WITH UNUSUAL INCREASES % FY89 FY90 Change Change Tuition to Other Divisions and Private Entities $ 892,631 $1;119,960 $ 227,329 25% Other SURplies 58,365 531,818 473,453 811% (Instruc ional) Professional Services* 517,053 643,732 126,678 24.5 % Bus Driver Supplements 99,000 302,000 203,000 205% Travel 145,970 198,631 52,661 36% Memberships & Dues 44,211 . 66,589 22,378 50.6% TOTAL $1,757,230 $2,862,730 $1,105,500 62.9% *FY88 Actual =I $300,000 e e . . REDUCTIONS IN FY90 SCHOOL BUDGET NOT AFFECTING STUDENT IN- STRUCTION A. Reductions from increase due to reduced enrollment estimates (42,760 vs 43,060) Transporta tion Mechanics [3 of 5) $ 67,500 Buses (4 of20) 140,000 Operations & Maintenance Custodians (4 of 20) 63,400 Trailer Lease 34,000 Instruction Personal Services Mandated Guidance Counselors (one position) Operating, Enrollment Increase Subtotal 690,600 31,000 24.000 B. Surplus in Base C. Other Reductions Salary Increase above 7.3% for PrIncipals & Assistant Principals Personnel Director Auditor Subtotal TOTAL $1,050,500 $1,000,000 400,000 75,000 50.900 525~900 $2,576,400 e e . SINGLE FAMILY BUILDING PERMITS AS A PREDICfOR OF NEW STUDENTS . CHESTERFIELD COUNTY SCHOOL MEMBERSHIP /1:)1 ~~ ,J <f (g./ I e e 3/29/89 FUNDING LEVEL 89/90 DIFFERENCE 89/90 REQUEST 89/90 FUND LEVEL ~)NATIONS Recommended by Budget and Audit Committee BUDGET 88/89 REQUEST 89/90 1"( American Red Cross 35,000 65,000. 36,800 '(28,200) /O/~ Arts Council of Richmond 0 10,000 0 (10,000) 5; CH;tJ Camp Bak.er 15,000 ~ 17,500 15,800 (1,700) ~ Capital Area Agency on Aging 8,600 9,900 9,000 . (900) Capital Area Training Consortium 60,800 66,900 63,800 (3,100) CARES 1. 0 3,000 0 (3,000) Carpenter Center ~ ~ 30,000 30,000 30,000 0 Central Virginia Health Systems Agency 0 0 0 0 dlesterfield Bateau Committee 0 1,000 0 (1,000) Qlesterfield Museum 40,000 79,200 69,200 (10,000) Chesterfield Quarterback League 4,000 4,000 4,000 0 Childrenls Hospital 1,000 1,000 1,000 0 Chris tlD,as Mother 3,500 3,500 3,500 0 Drug Abuse Task Force 0 0 0 0 Henricus Foundation 25,000 25,000 25,000 0 John Rolfe Players 0 3,000 0 (3,000) V JOlill Tyler Camm College, annual request 21,300 24,400 24,400 0 John Tyler Community College 0 71,500 71,500 -- 0 . "".. (8,200) Maymont Foundation o/t~ 35,000 45,000 36,800 Petersburg Symphony 10,000 10,000 10,000 0 Richmond Children1s Museum 0 5,000 0 (5,000) Richmond Symphony 25,000 35,000 26,300 (8,700) Richmond Symphony (summer concerts) 40,000 50,000 42,000 (8,000) / Ridefinders OJ 0 -::za.. 7, 5.00 0 (7,500) Valentine Museum 6,000 10,000 6,300 (3:7700) Virginia State University 0 25,000 25,000 0 VSU - Gold Bowl Classic 15,000 18,500 0 (18,500) YMCA of Chesterfield 2,000 3,000 2,100 (900) YWCA 0 25,000 0 (25,000) TOTAL 377,200 648,900 502,500 (146,400) 2:'( 3}'c 6}"C 4"l: 5)'( 6)'( TJle FY89/90 funding level for donations is $502,500 which is an increase of $125,300 aver 1988-89. The difference between the FY89/90 requested and FY89/90 funding level is $146,400. 1* CARES stmlds for Crisis Assistance Response Emergency Shelter. 2* Chesterfield Museum donation request includes $29,200 for rent and insurance. 3* Approximately $15,000 from prior year's appropriation for Drug Abuse Task Force will be carried over for use in FY90. 4* John Tyler Community College is requesting $71,500 for Site Development for the Student Services Center Building to replace the building that was destroyed by fire in 12/88. This is a one time request~ 5* Virginia State University has requested a donation up to $25,000. A donation would be used to support Scholarship assistmlce, curriculum improvement, faculty research and professional development. 6* TI1ese requests were received on March 28, 1989. .e 3/29/89 SERVICE AGREEMENTS:...: ~ ." .... . ,I '. ",......- . .' > , BtJIX;~ !:.~. > ,,:'. . . '.rV~~i'~~:.\~' ;'.:- y.}..;.\;. i: ;f~:.::;~<,: ': i .' ':. ;:.~8/89''::: \: .. Appomattox Basin Ind. Dev.'.:.Corp. "':': ," j , 38,27~:'.. Capital Region Airport Commission 50,000 Crater Plarming Dist~ict . 19,.300 era ter Regional Training" Center 9,200 ,. 1* Metro Richmond Convention & Visitors Burea~ 154,394 Diamond Stadium 235,500 2* Jamestown 4-H . . 10,000 Metro Economic Development.CoWlcil 245,641 James River Cert. Dav. Corp. 11,000 Regional Aviation 52,500 Rescue Squads 100,000 3* Appomatox Regional Library 5,000 Richmond Regional Planning District 72,000 Volunteer Fire Departments 116,000 TOTAL 1,118,809 .e ... ~ . . J ~ I : ..~ ".)'\i, p" ~ . .' ~ ., : ': .;.,t; . .~~...:'.:~J~~,.~:f}.~' "..-: <:.t'.- , . ',. . >:;';." ,:i: .'.: · <<:, ~~f ~. . ~., . L II. I' L..: ; ... .... f. "," ~ ..~ '~... . ~ 1..011 ,~Ir 1 , . ' >:',:' :.-:i./;: FmrnING . ~.: .~,. DIFFERENCE ~:~~~ri:j;~;,i;~~~~Ir'~;f;~;:ci:.: ~:T . -,50,000. ......::..:,: 50,000' r " 0 , 19 250 L..: '''.<./'. '19 300" .:::.:.. SO '" ,. , 10,100:, '.' 10,100 0 400,000 -, : 210,000 (190,000) 179,300 . ,: ::' 179,300 0 " 0" . 0 0 272 J 600 .:. ''"',', 272,600 .0 .: ".. 12;100. :. ' 12,100 0 . I ~ I 60,300 _ . ":5. 60,30~ 0 108,000 108,000 0 2,000 .: 2,000 0 90,500 90,500 0 ~05,OOO 105,000 , 0 , ' . 1.,," 1,347,424 (189,950) 1,157,474 1* TIle MRCVB contribution has been increased to keep contribution as a percentage of Chesterfield Countyfs transient occupancy tax. comparable to other jurisdictions. 2~~ James town 4-H contract expires June 30, 1989. 3'"' The amount fnnded is less than FY89 due to changes in usage patterns. 1 .P.;,.....~ ",t;.. :...~ ,,-. ~ JI ~ "-/ ........ I, ~ 0 I ,. I \.....---.., . ....' . .' I : I;.' ; ~3 ~ . : .. ....II ./ o o ~ ~ '~ , " ~ H U < Po.. c) H el Q ~ ~ o c:: ~ r-4 ~ o H .~ 0\ f;: ...:t 0'\ ~ M 0'\ ~ N 0'\ ~ ,....... 0\ ~ ~ o 0\ E:: 0\ CJJ i: en Q) ~ +J . rot "C c: tV .~ ~ .u ....... ~ ~ .,.. -g ~ ~ (1,l ~ en ~ ~ o OJ U C Q) ~ e o o o ~ o tIl 0\ .!., ... 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U"'1 tn 0 o 0'\ 0 r-- ,..-4 0"1 ... fI\ ... \0 r-- f""\ ,.... N rtJ CO 'tj CO = 0' ~ o $-I "t7 C. c::: c::l. 0 < cQ >, .J,J 3 o CJ ...... II! td ,..... "" 0 ~ 0 c: ..d ,..-4 ~ ~ :1 o E-t _. _ 1 .... r t . . . . , , , . . " ..:- - ..... t' . +.... ~ 4 - . I' . . . , " .' I, ' , . 'for' Funding,:-" : ...',.: ',< .,.',' :'.:';.'Funded e . STAFF RECOMMENDED LIST 4- " ---. J ~ - . ... r .. ~ . ~.~ .... Revenue Sharing Roads Recreational Industrial Access Roads Stormwater Management Youth Detention Home Relocation of County Fair Warehouse Module Marina Purchase County Complex Road Design Jail Planning Projects not Recommended Purchase former D.P. Building Retainage Basin Lori Road Widening County Complex Landscaping Total 'Recommended Total not Recommended A:CIP.MAC (Disk I) e r' ~ ~ $ 500 , 00 0 ~ . ~ , 300, OOO~~ 100 , 000. . " 55,000'. 100 1000 ,. 350,000 300 .000 -- ? 95.000 200.000 $2,OOOtOOO, 205,000 $ 205,000 $ 375,000 150,000 300,000 25,000 $2.000.000 $1.055tOOO e e .. . CAPITAL IMPROVEMENT PLAN WATER 1989 - 1995 CATE aQRY PROJECT TITLE C.I.P. TE R M TOTAL N. SPRING RUN RD W/L P H YS I CHI L L E LEV. TA N K " R WI. TO A I R P 0 R T P . S. & WEST COUNTY W/L W/L ARM TO NASH & RIVER RD W I L N ASH &. R I V ERR D TO R I V ERWAY R 0 W I L R I V E R & R I V E R MY R D TO WIN T E R PO C K AD PS AT AR~ P S AT N ASH 6 R f V ERR D W/L NASH & RIVER RD TO AtRPORT PS A.I R P 0 R T P U ... P S TAT ION U P G R ^ 0 E AND 6 TA N D BY POWER ~ASTER PLAN UPD~E SWIFT CREEK WTP U P G R A 0 E T R E AT IiA E N T ~TER SCADA SYSTEM OFF ICE S PAC E FA L L I N G CR. DA M R E PA IRS ELK H A R D T S TO R AO E TA N K EXTENSIONS TO eXISTING DEVELO PME NTS P LAN TAT tON e STAT E S BE LLO NA ARSE NAL WINTERPOCK ROAD REPLACE AND UPQRADE MoT E R" L I N E S CH ESTE RWQOD.M EADOWAI DO e MORRISOALE RT. 147 988.000 2.750,000 23.630.000 260,000 9046,000 700.000 5.0405.000 300.000 800,000 2.431.000 264.0QO ."0.000 572,000 ENON CHURCH RD JIMMY WINTERS RD BON OAKS DR RT 1. SW. eRE E K TO HA P P Y H ILL P U M P STAT tON eRE S TWO 0 D FA R .. S M IseE LLAN EOUS HIOH'MY PROJECTS RT. 10 - 1990 RT.150/3S0 - 1";'0 ROBIOUS RD. RT. 380 · 18eo ....SCEllA"EOUS ECONOMIC DEVELOPMENT eXT CONTINGENCY REFUNDS - OvERSIZINO CASH OVERSIZE F ROW CONNECT. o B L I G AT e 0 0 F F S J T E F A twt CON N E CT . S WI FTC R E E K ~T E R P l ANT I S TA N DB Y POW E R AND PUMP SUB TO TA L ~T E R i 1 ) EXPANSION A E P L AC E ... E N T Q ENERAL FUN D o B L I G. ReF UN D S - 0 F F SIT E F R" CON N E CT . 230,000 117,000 117.000 1.500,000 66&.000 1.500.000 490.000 90.000 e T .0 0 0 667.000 2.443.000 800.000 1.400.000 360.000 Stoo.ooo 1.000.000 518.000 52.2 -40.000 3".814.800 12.571.450 -4.043.75Q 1.000,000 e e CAPITAL IMPROVEMENT PLAN WATER 1989 - 1995 CATEGORY 2 PROJECT TITLE C.I.P. TERM TOTA L "BEACH/BALDWIN CR. RD. W /L RT.360, OTTERDALE TO BALDWI N CR. ROAD OTTERDALE RD, OLD HU'NDRED TO EDENHURST CT. OTTERDALE RD, RT.360 TO eeCKENHAM LOW INTEREST LOAN PROGRAM LAKE GENITO R.O.W. AND EASEMENTS REFUNDS OFFSITE FROM CONNECT. EXTENSIONS TO EXISTING 2.200,000 877,000 903,000 1,584,000 236,000 1,500,000 200.000 DEVELOPMENTS CHALKLEY ROAD AREA ADDITIONAL EXT. 1,400,000 400,000 TOTAL WATER EXPANSION REPLACEMENT REFUNDS - OFF SITE 9,300,000 7,964.000 1.136.000 200,000 e e CAPITAL IMPROVEMENT PLAN WATER 1989< - 1995 SUB - TOTAL (CATEGORY 1 ) 52,240,000 EXPANSION 34,614,800 REPLACEMENT 12,571,450 GENERAL FUND 4,053,750 REFUNDS - OBLIGATED OFFSITE .1,000,000 SUB - TOTAL (CATEGORY 1 + 2 ) 61,540,000 EXPANSION 42,578,800 REPLACEMENT 13,707,450 GENERAL FUND 4,053,750 REFUNDS - OBLIGATED & OFFSITE 1,200,000 e e CAPITAL IMPROVEMENT PLAN WASTEWATER 1989 - 1995 CATEGORY PROJECT TITLE C.I.P. TERM TOTA L OFFICE SPACE SA I LEY · S B RID G E F.M.. PHASE III MASTER PLAN UPDATE FALLING CREEK WWTP UPGRADE PROCTORS CREEK WWTP E X PA N S ION (1 9 90 ) JAMES RIVER TRUNK SYST H~GHWA.Y PROJECTS RT.l0-1990 RT.150/360-1990 ROBJOUS RD. MISCEllANEOUS I & IRE H A B 1"L I TAT ION ECONOMIC DEVELOPMENT eXT CON lING EN CY FUN 0 REF U NOS .. OV ERSIZ fNG CASH OVERSIZE FRM CONNECT. OBlJGATED OFFSITE FRM CONNECT. LICKING CREEK TRUNK SYST MOOREtS LAKE TRUNK SEWER SELLWOOD MANOR DIV. SEWER MIDDLE SWIFT CREEK TRUNK SYSTEM PETERSBURG WWTP t N eRE AS E CA PAC I T Y RT.360 FM- SWIFT CREEK TRUNK .EXPANSION P U M P S TAT ION E X P . SUB-TOTAL WASTEWATER EXPANSION R E P LAC E MEN T GENERAL FUND OBLIG. REFUNDS... OFFSITE FRM CONNECT 04,495,000 5,985,000 "'50.000 3.150.000 25,725,000 10.598,000 567.000 2.750,000 1.500.000 600.000 1.200,000 760.000 1.200.000 2.000,000 2.372~OOO 3051000 115.000 13.230.000 3.800,000 2.845~OOO 1,800,000 83,4.7.000 69..329,100 10.064,150 4.053,750 2.000,000 e e . CAPITAL IMPROVEMENT PLAN WASTEWATER 1989 - 1995 CATEGORY 2 PROJECT TITLE CJ.P. TERM TOTAL : LOWER, SWIFT CREEK WASTEWATER TREAT. PLANT LOWER SWIFT CREEK . TRUNK SYSTEM LAKE CHESDIN/ APPOMATTOX WASTEWATER IMPROV. LOW INTEREST LOAN PROGRAM REFUNDS OFFSITE FROM CONNECT. EXTENSIONS, INCLUDING EXISTING SUBDIVISIONS TOTAL WASTEWATER EXPANSION REPLACEMENT REFUNDS - OFFSITE 18,000,000 9,123,000 21 ,000,000 236,000 400,000 1,800,000 50,559,000 49,023,000 1, 136,000 400,000 e e ). CAPITAL IMPROVE.MENT PLAN WASTEWATER 1989 - 1995 SUB - TOTAL (CATEGORY 1 ) EXPANSION REPLACE MENT GENERAL FUND REFUNDS - OBLIGATED OFFSITE 85,447,000 69,329,100 10,064, 150 4,053,750 2,000,000 SUB - TOTAL (CATEGORY 1 + 2 ) EXPANSION REPLACEMENT GENERAL FUND REFUNDS - OBLIGATED & OFFSITE 136,006,000 118,352,100 11,200,150 4f053,750 2,400,000 f'. e e , 1-, "\:.~ * ,.." * ~ t-i c.....o" C) L' C'l ~ 1-1 en ...., >'"tt>o:xt-zzc.... ""tI"'tSC-- ~ * 0 f'1 0 Q) rt t'D (D ro 0 n CI1 0. ...... t--'. 1'1 0 C CD C C QJ ,...... (") P1 0 rt ...... ::f < :J en OJ 0 rt :r- en ~ 3 DJ 1"1 ib Q) t1 -= <: Cf"1rr r-- OJ C/) n c.... I1J .....('1) m (D c:: In · Ib 0 6- ~ :J: JlTj ...... 0. 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CHESTERFIELD COUNTY BOARD OF SUPE RV I SORS AGENDA MEET ING DATE: April 12, 1989 ITEM NUMBER: SUBJECT: Executive ,Session to discuss the acqui~ition or use of real property for public purposes pursuant to Section 2.1-344 (a) (~) of. the Code of Virginia, 1950, as amended. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: PREPARED. BY~ · ~ ATTACHMENTS: YES 0 NO~' SIGNATURE; COUN'~TRATOR CHESTERFIELD COUNTY BOARD OF SUPE RV I SORS AGENDA MEETING DATE: April I'L, 1989 SUBJECT: ITEM NUMBER: EXECUTIVE SESSION COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Executive Session for consultation with legal counsel regarding the condemnation of Boulders Boulevard pursuant to ~2.1-344(a)6 of the Cqde of Virginia, 1950, as amended. bam3398:B7 ATTACHMENTS: YES 0 PREPARED BY~ NO p(l SIGNAT URE : COU~MINISTRATOR . ~CfCt.L) ... . CHESTERFIELD COUNTY BOARD OF SUPE RV I SORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER: SUBJECT: Executive Session to discuss the acquisition ,or use of real property for public purposes pur~ant to Section 2.1-344 (a) (2) of the Code of Virginia, 1950, as amended. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: PREPARED BY; · ~ ATTACHMENTS ~ YES D NO -,D . SIGNAT URE : COUN'~TRATOR . 0~ '. . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEET ING DATE: April 12, 1989 SUBJECT: ITEM NUMBER; 6. County Administrator's Comments COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: See Attached. ATTACHMENTS: YES E1 NO 0 SIGNATURE: ~-- PREPARED BY~ ~ COUNTY ADM f NI STRATOR ,- 1 i__ . "-. . - ALL. ..-' "'-'iT ..~ --.--- f. ':." 'I..., ... 'I Safety Officer Patrick Collins wrote an article entitled "Visibility: The Glaring Facts" which was published in the March issue of Fire 'Command Magazine. This article discusses the Chesterfield Fire Department training bulletin on apparatus visibility. It is an excellent article and shows our Department in a very favorable I national light. A copy is attached to this mem~randum. Mr. Ramsey, if it meets with your approval, I will order' six copies of Fire Command; one for you and one each for the Board of Supervisors. At some appropriate time, maybe you could recognize Pat during your .. ..c.o,unty Administrator comments at one of the board meetings. ~~4 ~-F~ BOARDUF SUPERVISORS G. H. APPLEGATE1 CHAIRMAN CLOVER HILL DISTRICT C. F. CURRIN, JR., VICE CHAIRMAN BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT MAURICE B. SULLIVAN MIDLOTHIAN DISTRICT MEMORANDUM TO: FROM: DATE: SUBJECT: "" ./ /' )~ / e CHESTERFIELD COUNTye P.o. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 I . \L . LANE B. RAMSEY COUNTY ADMINISTRATOR Mr. LaneB. Ramsey, F;:jnt,< A~nbt~or Chief Robert L. Eane~~~~C~ March 22, 1989 WEEKLY REPORT FROM MARCH 14, 1989, THROUGH MARCH 21, 1989 The Training Division conducted two Incident Command System courses. The first program was held at Bensley-Bermuda Rescue Squad with ten people present. The second class was held at Station 6 with twelve members present. Chief Graham instructed both of these programs. The Training Division assisted Storer Cable Company with the production of a T.V. commercial to advertise the upcoming "Hazardous Waste Cleanup Day" for Chesterfield County. According to Storer, this commercial will air over 100 times between now and the cleanup dates. The Train-the-Trainer Program for Chesterfield Police Hazardous Material Program is complete. The Fire Training Division provided the Police Department with a Level I and Level II Instructor Program. A follow up review course was held to assist several officers in obtaining certification. This week we were able to provide the Police Department with the entire set of visual support materials. Also, at Lieutenant Davis' request we have provided them with a complete set of video tapes from the State's Hazardous Materials Teleconference. On March 16, 1989, Captain Malaspina assisted the Hopewell Fire D~partment by serving on the promotional board for Fire Lieutenant. ",. __ fl.__, .~--~ ,., .:~,~>. "~ Mr. Ramsey e 2 ~MarCh 21, 1989 The Training Division met with the MMM Design Group to discuss project status and provide them with additional requested information. The target date for the report to be submitted to Mr. Hammer is March 24, 1989. On Friday, March 17, 1989, at approximately 2041 hours, someone set fire to two boxes in the uncompleted section of the Chesterfield Towne Center. The fire caused approximately $500 worth of damage to the contents of the boxes. Due to the properly installed and maintained sprinkler system, one sprinkler head activated and extinguished the fire prior to the arrival of the first fire unit. On Saturday, March 18, at 11:16 a.m., a 15 acre brush fire occurred in the area of 2349 Lancashire Drive. Eight fire units and the Virginia Department of Forestry worked to suppress the fire which was under control at 12:45 p.m. Though no cause could be determined, two children were seen running from the area. An early morning fire on Sunday, March 19, 1989, took the life of a twenty year old male. The incident occurred at 8100 Hull Street Road. The young man was in a bedroom on the second floor of the two story brick home and was unable to escape the smoke and flames. On arrival, firefighters found heavy fire conditions in the rear of the first floor with heavy smoke conditions throughout. An attack line was positioned to confine the fire, while other firefighters searched the dwelling. The victim was found and removed. Fire and rescue personnel provided on scene emergency treatment in an effort to revive the young man. The victim was transported to Chippenham Hospital. The cause of the fire is under inv~stigation. The Fire Safety Education Section participated in a spring safety awareness on Saturday, March 18. This was sponsored by Tom Brown Hardware. Company 10 personnel participated at the Oxbridge Square location and Joy Chapman presented information at the Jefferson Davis Highway store. A letter was sent to S. Douglas Haynes, Virginia Department of Emergency Services, showing expenses incurred by the Fire Department above normal operating expenses at 5300 Tomahawk Drive. .0 3 ...,., ".~" "-' I e r . PATRICK M. COLLINS Safety Officer Chesterflelel Fire Department Chesterfield, Virginia . THE GlARING FACTS Thl. photo was take.. two and one.hal' car lengths In front of an apparatus which has 'ts fog lights, high bealn head. lights and red warning lights actl.ated. Two fire flghten .tandlng by the engine cannot be ".n. This photo show. the .a.... apparatu. with 'h fog light. and hoadllghh fumed off. The .ehlcle'. pUMp panel light and red warning lights are operating. Spotlight. are .hln- Ing on traffic co.... ahead of alld behind the .ehlcle. A training bulletin sheds light on the problelll of blinded drivers. Editor's note: Shortly aJ~er he rece1:vell the November 1988 issue of FIRe COMMAND, Safety Officer Patrick Collins wrote us: a letter, a portion of which follows: "[ read with interest the article by Paul Cook entitled {Blinded ~ Driver Hits Fire Fighter. 1 Back in May of 1986t the Chesterfield ~ Fire Department realized the need for more in/onnation con- ~ cerning visibility and the potential to blind other drivers with ~ our high beam headlights. As a result, a training bulletin was ~ written and sent out to flU of our stations. Furthermore, each d shift in suppression received training to ensure that our per.., ~ sannellight the scene co n-ectly. I have enclosed the training 5 buUetin and two pictures which demonstrate the effect high 5 beam headlights have on oncoming motorists. n ~ We thank Officer CoUins and the Chesterfield Fire Depart- ~ ment for Sharing their training bulletin with FInE COMMAND f reade~. ,~~ HE PURPOSE OF THIS 8ULLETlN IS TO mscuss APPARATUS VISIBlUTY AT night. We hope to improve two processes: first-seeing, and second-being seen. The first section will deal with see i ng. The eye is like a camera in that it has an adjustable lens through which light rays are transmitted and fo- cused, and a sensitive area (the retina) upon which the light falls (see Figure 1). Light rays that are refle<;ted . from an object enter the transparent cornea and pass through the clear fluid (aqueous humor) that fills the space between the cornea and the pupil and the lens behind the cornea. The pupil is a circular variable aperture whose size is changed through the . action of the muscles of the iris, becoming. larger in .dark sur-' .' roundings and smaller in bright surroundings. The light ray~ that are transmitted through the .opening of the pupil to the lens are refracted by the adjustable lens, then they transverse the clear jelly..like yitreous humor that fills the eyeball' in ba~~~oftQe lens, In persons :with normal or corrected vision, the iip,......:'c;:.;we t() -4 _ ,... COMMAND. MARCH 1989_ '9 . , "', (' brought ~o appropriate focus on the retina.! " Light passes through the pupil, is re- fracted by the lens, and is brought to focus on the retina. The retina receives the light stimulus and transmits an impuJse to the brain through the optic nerve.2 The retina consists of two types of sen- sitive areas, cones and rods, each of which is specialized to carry out a different function.3 The cones function only in day- time and are responsible for color vision and for sharpness of vision. At night the second systemt comprised oCthe rods,. be. comes functional.4 Night vision does not respond to the color of objects. As the eye becomes r ~~;':;\;,K:~~:".':.:i;3i:" 7;~.ufu:'W~!"i~~ f~::1~i.l:~:~:':!i:!f~~I:tj;r(;"";~:~;~~!~~I\lj ~ Pupil ;!f t;. : :~;~;:: :. ,~ :.~~;:~;~~~ ,. "",.~::,,, t ~ I~ . "'.' > ::~: AqueoUl Humo~ ~~;~ L..., .. .'. . _ ~~,~: t~=9::,: ..,; .:~E.;~~~lS,;'J;~ft Figure I. Principal feature. of the Itu. .an eye In ere.. section. adapted to the darkt red is the first color to leave the spectrum and the last to re. turn. This is important because our warn- in~ lights are red. In other words, the color red tends to blend into the nighttime sur- roundings. Also important for night driv.. ing is recovery from glare. Glare recovery refers to the amount of time required to recover from the effects of glare after the light source has passed. Recovery time increases with age. It is approximately six seconds or more when going from light to dark, and about three seconds when going from dark to light. At 50 miles per hour, the distance tray. eled during a second is approximately 75 feet. Thus, in six seconds the vehicle has traveled 450 feet before the driver fully regains night vision. This is extremely important when op- erating on two-lane roads. Vehicles ap.. proaching fire apparatus can be tempo- rarily blinded by the fire vehicle's headlights. Oncorning drivers will experi- ence the problem of glare recovery. How.. ever, the problem is compounded tenfold if we blind oncoming traffic by using high beam headlights and fog lights. The nor. mal six-second recovery time can become much longer. This essentially means that oncoming traffic is driving by the emer... geney scene blind. Even having fire fight- ers wear reflective clothing will not help the blinded driver see fire fighters stand- ing in the roadway. We recently conducted a test at the training center to determine the effect of 20 .IRE COMMAND . MAIICH 1989 . high beam headlights,3l}d fog lights on opposing traffic. Note the photographs that were taken. At approximately' two and one-half car lengths in front of the apparatus. the opposing driver is com- pletely blinded. With one fire fighter wear.. ing full reflective gear and the motor pump operator wearing a blaze orange vest, the motor pump operator was not visible. We tried several variations and combinations of lights. The best combi- nation of lights to provide maximum vis- ibility was as follows: . Red lights on . Motor pump operator panel light on . Headlights off . Fog lights off . One spotlight on a traffic cone in front oCthe apparatus and one on acone in back of it. HeadJights sometimes are used to light an emergency scene. When they are usedt care should be exercised and the previ- ously mentioned lighting combination should be used as much as possible. When . using spotlights on traffic cones, make sure the cones have reflective sleeves for maximum visibility. Also, Scotchlight and Reflexite should be cleaned occasionally with a mild detergent so they maintain their reflective Qualities. Besides appara- tus headlights and fog lights, an approach- ing motorist also may be blinded by aux- iliary lights. This is particularly important whenever personnel are operating in or near road- ways, whether on fire fighting or EMS calls. It is impossible to set specific rules or regulations for illumination at acci- dents or emergencies since no two emer- gencies are the same. J-Iowever, the fol- lowing suggestions may be helpful: 1. Use the right light for the job. 2. Use floodlights to illuminate wide areas and spotlights to light small work areas. 3. Position lights so they do not shine in the eyes of rescuers performing critical operations. 4. Do not shine lights directly into the eyes of oncoming motorists. Moreover, the position of the lights should not cancel the effectiveness of warning and signaling devices such as flares, cones or rotating li~hts. One improperly placed light can blind a motorist to an entire row of flares. 5. A single light will cast shadows-use two or more lights placed above and to the side of the work being performed. Lastly, help oncoming motorists and . others to see by taking the following pre- cautions; 1. Motor pump operators should al- ways wear blaze orange vests when op- erating on or near roadways. 2. Fire fighters should wear turnout coats as much as possible. 3. Persons not involved in rescue or fire ground operations should not stand in the roadway. 4. Turn your headlights 011 whenever possible. 5. Do not use your high beam lights unless absolutely necessary. 6. Persons responding in their personal vehicles should park well away from the emergency and should wear bright co}.~ ored clothing. Whenever possible J shield personnel from traffic and minimize the risk, regard- less of illumination. Remember: . Light the scene correctly. . Wear reflective clothes, . Do not blind other motorists. . Where applicableJ shield personnel from traffic. . Footnotes 1. McCormick, Ernest J., Human Factors in Engi- neering and Design (New York McGraw.HilJ, 1982), p.63. 2. Ibid., p. 64 3. Ibid. 4. Ibid. 5. Grant, Harvey, Vehicle Rescue (Maryland: Prentice- Hall, 1975), p. 183. For more information Contact the author at the Chesterfield Fire' Department, P.O. Box 40, Chesterfield, VA 23832. About the department The Chesterfield Fire Department serves a population of 210,000 from 14 fire sta- tions. The department staff consists of 256 career and 330 active volunteer members. The department provides fire, EMSt first responder and many other specialty serv- ices to the community" PatrickM. CoUins works out afthe train- ing division of the Chesterfield Fire De. partment and is responsiblefor the man- agement of the department's safety program. He Iwlds a B.S. in sqfety from Virginia Commonwealth University. He has worked as an industrial sq(ety en- gineer and is the president of the Vir- .qinia Organization for Fire Service Safety and Health. ,. Figure 2. Tho proper use o' traRlc con.. at the eMergency .cene. ..:..':t, 0- 5 ...'" ,. t~ . .." q,fL . C i-o;; ,.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NOA April 12, 1989 MEET ING DATE: ITEM NUMBER: 9. A. SUBJECT; Naming of the Water pumping Station Located at 7301 Whitepine Road in Honor of Harold W. Anderson, Jr. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Utilities Department operates both waste\\Tater pumping station in the Airport Both are now called Airport Pumping Station. a water and a Industrial Park. In order to eliminate confusion one of the stations will be renamed. At the suggestion of the water distribution sect~on staff, we request that the water pumping station be named in honor of Harold W.' Anderson, Jr. in recognition of his 30 plus years of servic.e. . ijarold has held nearly every position in the \f\7ater distribution section, beginning as a Meter Reader and currently holding the position of Water Superintendent. RECOMMENDATION: Adopt the attached resolution and authorize its (presentation to Harold W. Anderson, Jr. at the April 12th meeting. ATTACHMENTS: YES 11 NO 0 PREPARED BY~ ~~1n~ Cra1g S. Bry nt Asst. Director of Utilities SIGNAT URE ; ~ COUNTY ADMIN1STRATOR fJ 6 .......,/- #,;.. · CHESTERFIELD COUNTY. BOARD OF SUPERVISORS P.o. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 G. H, APPLEGATE, CHAIRMAN CLOVER HILL DISTRICT C. F. CURRIN, JR" VICE CHAIRMAN BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT MAURICE B. SULLIVAN LANE B. RAMSEY MIDLOTHIAN DISTRICT COUNTY ADMINISTRATOR SUBJECT: CONGRESSIONAL FIRE R MEMORANDUM TO: Mr. Lane B. Ramsey, FROM: Chief Robert L. DATE: April 11, 1989 Should you want to mention during the County Administrator's comments at the Board Meeting on the evening of April 12, 1989. ,liattalion Chief Dennis Rubin, Assistant Chi~L-Wesley Dolezal and Chief Robert _Eanes Jlre representing Chesterfield Count-y~. at The First CongressionaT Fire Services Institute Dinner. President George Bush and Vice President. Quayle are scheduled to attend and President Bush is scheduled to be the keynote speaker. Thank you for your interest. '\ , ,;.~ ."J., ~.. . ,. . . IL~"L Sf A TE fiRE CHJEFS ASSO CIA TION OF VIRG INIA t 3 EAST FRANKLIN P. O. BOX 12203 RICHMOND, VJRGINIA 23241 From: Jim Campbell, Executive Secretary To: Executive Committee Re: Meeting Reminder Date: April 6, 1989 1. Our next Executive Committee meeting is scheduled for: Time: 2:00 p.m. Date: Wed., April 12, 1989 Location: Congressional Room (Wardman Tower) Sheraton Washington Hotel 2660 Woodley Rd., NW Washington, DC (202) 328-2000 2. The 1st Annual Dinner for the Congressional Fire Services Institute will also be at the Sheraton Washington ~otel on Wednesday, April 12, 1989. The tentative schedule is: 5:30 p.m. Reception for Vice President Quayle (cash bar) 6:45 p.m. Doors open to Reception/Dining Room 7:00 p.m. Reception 7:30 p.m. Presentation by President George Bu s-,h 8:00 p.m. Dinner 9:00 p.m. Presentation by Congressman Curt We'ldon Note: The Dress Code for this event -is business suit or dress uniform. -Qver- ..' ~. ~~','" .-.~--:"II~. ~I' L ~~ ~," -..~. ' ~~.~l'" ~;.. : _ ' ~..\,t= ~'''',-.' ~:~~. ._~ -..:..t-.~~l"4o ~~ .t~~.~.'".- ;'h ,.~, '" ~." . ;......oII~.;:..-: .:~t, 7~! .,., ~.~. ~-:-r~--'T"'~ -.~~..f";~~.;~.'..... ' . .'~~'" . z.~_~.".' ! ,.J;~'''~., ~ ~~~, t;, .:~~.:--. : :r.- ',' t:i; ,.~ "~~~::~::. ;::~~~ ......~...~.~.r'~~:~ '~l:-,--:-.....r.~. :' -~ rt. ":..... '"!",,,,;;..', .'.:. _' .. ~ ,I' e e (, :>\ Designation of the water pumping station at 7301 Whitepine Road as -Harold W. Anderson, Jr. Pumping Stationn WHEREAS, Harold W. Anderson, Jr. has faithfully and diligently served the Chesterfield County Department of Utilities since 1955; and WHEREAS, Through his skillful supervision of the Department's Water Distribution Section, has created a Utility Operations and Maintenance staff that other public utilities within the State of Virginia strive to duplicate: and WHEREAS, His knowledge, experience, and dedication to the Department, have been instrumental in the development of the Chesterfield County public water system from its infancy to the complex system it is today; and WHEREAS, The water pumping station at 7301 Whitepine Road, as a critical component in the water distribution system, is symbolic of Mr. Anderson I s significant contributions to the Chesterfield County public water system. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, in recognition of Mr. Anderson's service to Chesterfield County and contributions to the Department of Utilities, do hereby designate the water pumping station at 7301 whitepine Road as the nHarold W. Anderson, Jr. Pumping Station". f) 1 , .... . q,f3~ ~ , \ ~ \ ..~ ..;" ./ . ,_/. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12, 1989 MEET ING DATE: ITEM NUMBER: 9 . B. ;' SUBJECT; Resolution Proclaiming April 23 - 29, 1989 as "National Credit Education Week" COUNTY ADMINISTRATOR1S COMMENTS: SUMMARY OF 'NFORMAT ION: See attached resolution_ PREPARED BY~ ATTACHMENTS: YES 0 NO C' SIGNATURE: ~ COUNTY ADMINISTRATOR ~ .~ h .... (J ,. . . , .... ~ ,,~ . 'J'i \ ~ \ '---., PROCLAIMING APRIL 23 - 29, 1989 AS "NATIONAL CREDIT EDUCATION WEEK" WHEREAS, Understanding the nature of credit, its cost and benefi ts, is necessary if our ci tizens are to realize the full benefits of their income; and WHEREAS, The dissemination of information regarding credit will help inform consumers of their rights. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby present this resolution to CWI: Credit Professionals of Richmond, Virginia in recognition of National Credit Education Week, April 23-29, 1989. (J t ; ~~< . Credit Professionals March 16, 1989 Joan Dolezal Board of Supervisors Office P. O. Box 40 Chesterfield, VA 23832 Re: National Credit Education Week Dear Ms. Dolezal: I am the Education Chairman of the Credit Women International: Credit Professionals of Richmond and as such am writing to request that the Chairman of the Board of Supervisors for Chesterfield County sign a Proclamation and present it to our President. If it is possible, I would appreciate if it could be scheduled for presentation some. time during the week of April 23 as National Credit EducatLon Week is the week of hpril 23 - 29, 198~ Additionally, if several members of our organization could attend the signing ceremony they would like to do SO~ CWI: Credit Professionals lS an educational organization which is open for membership to anyone employed in the field of credit. We strongly emphasize education and our members talk to schools, conduct seminars to educate the public on aspects of credit and distribute various educational materials to the public. Please contact me if ~he signing of the ProclamRtion of which I enclose a sample can be arranged. My address is Jean E. Ritchie, Cantor and Cantor, P. O. Box 6874, Richmond, VA 23230 and my telephone number is 359-1305. Thank you for your assistance in this matter. Sincerely yours, ~~t.~ U Jean E. Ritchie JER/dpd t) .1, 0 r . '" . . \ 1 \ \ \ l 1 I ~ , I TtlHEREAS, understanding- the nature of cred.i t i i ts cost aTIcL__ benefits, is necessary if our citizens are to realize the full benefits of their income and; .WHEREAS, the dissemination of information regarding credit will help inform consumers of their rights: NOW, THEREFORE, I, Chairman of the Board of Superv i sors of Chesterf ield Coun.ty, do hereby present this Proclamation to CWI: Credit Professionals of. Richmond, Virginia in recognition of National Credit Education Week, April 23-29, 1989. Chairman of the Board of Supervisors .... .1. q,c~ . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER: 9.e. SUBJECT; Resolution Recognizing the citizens of Bon Air and the Members of the Bon Air Historic Society for the Outstanding Work in Preserving Bon Air COUNTY AOMINISTRATORtS COMMENTS: ~ R-ptiou-oJ SUMMARY OF INFORMATION: Mr. Sullivan will be presenting the resolution at an event later this month in Bon Air when they will be celebrating this 'recognition. See attached resolution. PREPARED BY~ ATTACHMENTS: YES ~ NO 0 SIGNATURE; ~ COUNTY ADMINISTRATOR .f) 11 ,- ../i ('-. ..;.4 " , . e i\ / RECOGNIZING THE CITIZENS OF BON AIR AND THE MEMBERS OF THE BON AIR HISTORIC SOCIETY FOR THE OUTSTANDING WORK. IN PRESERVING BON AIR WHEREAS, Bon Air was established in 1877 as a summer resort for the residents of the area; and WHEREAS, Bon Air residents have been continuously involved wi th preservation of its rich and distinguished history highlighted by the formation of the Bon Air Historic Society; and WHEREAS, Bon Air Historic Society worked diligently to involve the community in the designation of Bon Air as a Historic District within the Virginia Landmarks Division; and WHEREAS, Bon Air Historic Society worked closely wi th the State Division of Historic Landmarks in securing the addition to the National Register of Historic Places. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby recognize the......citizens of Bon Air and the members of the Bon Air Historic~' Society for the outstanding work in preserving this area for future generations to enjoy. f) 1% Divisions Administration . Historic Landmarks f\Jatural Areas Conservation Planning a~rd Recreation Services Soil and Water Conservation State Parks ~ ~j. ......... , B. C. LEYNES, JR. Director . e ~~(( COMMONWEALTH of VIRGINIA Department of Conservation and Historic Resources Division of Historic Landmarks H. Bryan Mitchellt Director 221 Governor Street Richmond. Virginia 23219 Telephone (804) 786-3143 November 15. 1988 Date Entered January 17, 1989 The Honorable Geoffrey H. Applegate, Chairman Chesterfield County Board of Supervisors P.o. Box 40 Chesteffield, VA. 23832-0040 RE: BON AIR HISTORIC DISTRICT Dear Mr. Applegate: This is to inform you officially that the Bon Air Historic District has been entered in the National Register of Historic Places. I am sure that this news is gratifying to you, and we share in your pleasure. If you have questions about the Nation,a'l R'e.gister, we would like to hear from you. .. \l- hell ic Preservation Officer cc: Donna E. Cesan, Principal Planner Chesterfield County Planning Department ~o 13 ... ..L .... ...:.. ~. ~r . "' ~~ BON AIR DISTRICT ENTERED ON VIRGINIA DIVISION OF HISTORIC LANDMARKS AND NATIONAL REGISTER OF HISTORIC PLACES WHEREAS, Bon Air was established in 1877, as a sununer resort for the residents of the areaj and WHEREAS, Bon Air residents have been continuously involved with preservation of its rich and distinguished history highlighted by the formation of the Bon Air Historic Society; and WHEREAS, Bon Air Historic Society worked diligently to involve the conununity in the designation of Bon Air as a Historic District within the Virginia Landmarks division; and WHEREAS, Bon Air Historic Society worked closely with the State Division of Historic Landmarks in securing the addition to the National Register of Historic Places. NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors does hereby recognize the Citizens of Bon Air and the Members of the Bon Air Historic Society for the outstanding work in preserving this area for future generations to enjoy. 1(D, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER: . 9..D.. SUBJECT: Resolution Recognizing Mr. Eric Robert Russell Upon His Attaining the Rank of Eagle Scout COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Eric and members of his family will be present to accept the resolution. See attached. PREPARED BY~ ATTACHMENTS: YES.,t NO D. SIGNAT URE : ~ ADMINISTRATOR o If . . '\. ... RECOGNIZING MR. ERIC ROBERT RUSSELL UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, The Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, The Boy Scouts of America was founded to promote citizenship training, personal development and fitness of individuals; and WHEREAS, After earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership posi tion in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit and living up to the Scout Oath and Law; and WHEREAS, Mr. Eric Robert Russell, 'S.t'. · LUKe's" Uni ted Methodist Church, Troop 874, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and' WHEREAS, Growing through his experiences in Scouting, learning the lessons of responsible citizenship and priding himself on the great accomplishments of his County, Eric is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Eric Robert Russell and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. o 15 '- \1 ~- 4 J CHESTERFIELD COUNTY BOARD OF SUPERVISO,RS AGENDA April 12, 1989 9? MEET ING DATE: SUBJECT: ITEM NUMBER: Resolution recognlz1ng the 175th anniversary of Branch's Baptist Church. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. Harry Daniel will be presenting this resolution" at an event at Branch's Baptist Church' later this month. ,See attached resolution. .. PREPARED BY~ YES~ ATTACHMENTS ~ NO 0 SIGNATURE: C~MINISTRATOR e e RECOGNIZING BRANCH'S BAPTIST CHURCH ON THEIR 175TH ANNIVERSARY WHEREAS, Branch's Baptist' Church," originally called "The Baptist Church of Christ of Hephzibah" or sometimes "Branch's Meeting House," was organized in 1814 as a mission of the Chesterfield Church, and remained such until 1828 when it became a separate Church; and WHEREAS, Records from 1852 show a Church membership of 108; and WHEREAS, During the War Between the States, Branch's Baptist Church served as a resting place for the retreating Confederate soldiers under the command of General Ewall; and WHEREAS, After the civil War, attention to the moral problems of difficulties of survival; and in Branch's Baptist Church; and the Church turned its everyday life, and the 1876, officially became WHEREAS, In 1884, a church cemetery was laid out and lots sold for $5.00 each, and baptisms were held at Murchies Millon pocoshock Creek near Belmont Road and later at Falling Creek at Hopkins Road; and WHEREAS, With a congregation of only 47 adults, they did build a new church in 1914 at a cost of $4,000, and added an annex in the 1930s, in which the first Vacation Bible School was held; and WHEREAS, By the end of World War' II, the Church began to surge forward in growth, with increasing membership and additional buildings; and WHEREAS, In 1970, Branch f s Church, located at 3400 Broad Rock Boulevard, was annexed by the City of Riclunond, yet it retained ties with Chesterfield County citizens; and WHEREAS, The Church has sponsored four mission Churches, including Southside Baptist Church, Cosby Memorial Church, Falling Creek Baptist Church and Ironbridge Baptist Church. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby salute the Reverend Cecil Chambers and the 1900 members of Branch's Baptist Church on their 175th Anniversary, and wish them continued success in the spiritual leadership which members of the Church have shqwn since 1814. 'j . .~ CHESTERFIELD COUNTY BOARD OF SUPERVISO~S AGENDA MEET ING DATE: April 12, 1989 ITEM NUMBER: SUBJECT: Resolution Declaring April 23-29, 1989 as Organ and Tissue Donor Awareness We~k COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: See Attached. ATTACHMENTS: YES Gl NO D. SIGNATURE: , PREPARED BY~ ~ ADMINISTRATOR fr ,( :~ e e DECLARING APRIL 23 - 29, 1989 AS "ORGAN AND TISSUE DONOR AW~ESS WEEK" , WHEREAS, The General Federation of Women's Clubs has an outstanding record of accomplishments and contributions in health, mental health and philanthropic areas; and WHEREAS, The Virginia Federation of Women's Clubs is a member of the General Federation of Women's Clubs and provides active support for the aforementioned accomplishments and objectives; and WHEREAS, Organ and tissue transplantation offers the opportunity of life for many and an improvement in the quality of life for others; and WHEREAS, Such transplantation depends on the availability of donated organs and tissues, which the American Council on Transplantation, the Virginia" Transplant Council and the Virginia Tissue Bank continue to promote through public education. ' NOW, THEREFORE BE IT RESOLVED, that the Ches~erfield County Board of Supervisors hereby proclaims April 23 - 29, 1989 as "Organ and Tissue Donor Awareness Week" in Chesterfield County. /(), CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEET ING DATE ~ April 12, 1989 ITEM NUMBER; 10.. SUBJECT: Claim of Cynthia J. Davis Relating to Damages to Her Automobile COUNTY ADMINISTRATORt S COMMENTS: ... ~Jd~ SUMMARY OF INFORMATION: Cynthia J. Davis has made a claim for $200.00 arising out of an automobile accident which allegedly occurred between her vehicle and another car on February 7, 1989 at tbe Chippenham-Hull Street overpass. Ms. Davis claims that she was struck by a grey Chevrolet Celebri ty at approximately~. the same time that another accident occurred on the same overpass. Ms. Davis' car sustained over $200.00 in property damage. Chesterfield County police officers as well as a State Police trooper soon' arrived and began to investigate the two accidents. During the investigation, the Celebri ty, which showed no signs of damage, was permitted to leave the scene. Ms. Davis now claims that the County should reimburse the $200. 00 property damage deductible which, under her insurance policy, she will pay herself to repair the damage to her car. (See attached claim letter. ) The County is not legally responsible for paying this claim. County police officers. have no legal duty to maximize the ability ATTACHMENTS: YES 0 JLM/barn3372:B7 NO [J SIGNAT URE ; ~ COUNTY ADMINISTRATOR o 16 .... . - . AGENDA ITEM April 12, 1989 Page two of citizens to recover civil damages against others. There is no evidence that the County's officers handled the two accidents at Chippenham in a negligent manner. It was reasonable to assume that the Celebrity had not been involved in any accident and the officers w€:re justified in allowing that vehicle to leave the scene. Even if a mistake might have been made under existing immuni ties available to the County and its employees, a mere mistake would not permit Ms. Davis to recover damages from the County. Recommendation: There is no legal basis to pay this claim and staff recommends that the claim be denied by the Board. f) 1'1 . . ./; 17 ,March 1989 Chesterfield COtmty Chesterfield, Vir~inia Attn: ChesterfiE~ld County Attorney Re: Cynthia J. !)avis Accident Date: 2-7-89 Dear"Sir, -.,"- . . J The follc>vving is a request for presentation before the Board, the circumstances concerning an autanobil_e accident in which I was involved on February 7, 1989. This matter was discussed with Chesterfield County Police Night SU}?ervisor, ISgt. Davis; who stated he could do "nothing for me. I then went to Karen Russell in the office of Risk Management. Ms. Russell who could not help me suggested I reques'c a review by Dle Board. On February 7, 1989, at the overpass of Chippenharn Parkw"ay aild Hull Street,' I was involved in an accident with'a grey ChevDOlet Celebrity, , that apparently skidded op. ice before striking the right rear area of the' car which I was driving. 'TWo other vehicles also collided" during the "accident with all parties' stopping their vehicle~ on the shoulder ofl the DOad. Chesterfield County Police Officer Welsh, who v.7as already investigating anoth,er accident nearby, observed the accident scene in which I was involved._ Officer Welsh instructed me and two other drivers to remain in our vehicles until a Virginia State Troo}?er arrived." Officer Welsh then allOW'ed the driver of~~,the grey Celebrity to leave. After investigating the accident,the':State Troo}?er detennined I was not involved in a collision with the remaining two cars. Wh~n I infonned the Troo}?er that my vehicle had been struck by a grey vehicle":.that had been allowed to leave by Officer Welsh, I was dire~t~d_ to/take the issue .uPi_with Chesterfield County. , "- I I"subsequently contacted Sgt". Roach of Chesterfield County Police, who, after conferring with Officer Welsh,. ,advised that the female driver of the grey vehicle infonned Officer Welsh at the accident scene that'she.was not sure which, if'any,; vehicle she struck. As a resul t, no identifying info:rIilation was obtained re- gardiqg the grey vehicle or its driver. Because Officer ~"1elsh . failed to follovl pro}?er procedures, I am being canpelled to unecessarily bear the expense of the $200.00 deductable amount 'as' required by my GEICO Insurance Policy Clairri, which nonnally would have been covered by the insurance canpany representing the driver of the grey 'vehicle. It is therefore requested the Board re~iew this case for possible re~ursement by the county of Chesterfield. Thank you for your assistance, \ / tJ~ () 71 -,;( Y/ 7 / ~;;;..o-/';'c)O wK. CYll;thia.:- .~J. Davis f}' 18 //, It ~f> CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ,. MEETING DATE: April 12, 1989 ITEM NUMBER; II.A. SUBJECT: Claim of Southwood Builders, Inc. Relating to the Construction of the Falling Creek Sewerage Pumping Station COUNTY ADMINISTRATOR'S COMMENTS: 12~ ~1d~ SUMMARY OF INFORMATION: In August, 198~, the County contracted with Southwoqd Builders, Inc. to construct the Falling Creek sewerage pumping station. The original contract amount was $3.8 million. The contract required the pumping station to be completed by January 2, 1987, but the project was not actually completed until June 21, 1988 (536 days late). According to the contract, the County could' assess $300.00 per day in liquidated damages against Southwood for each day after January 2, 1987 before the contract was completed. Because the contract was completed 536 days late, the County could have withheld $160,800.00 from payment to Southwood. However, the County only withheld $58,500.00, because that amount represents the additional expenses incurred by the County as a result of Southwood's delay in completing the pumping station. By accepting a final payment wi thholding the $58,500.00, together with a final estimate assessing the $58,500.00 in liquidated damages, Southwood agreed to the County's liquidated damage assessment. Southwood now contends that the pumping station were justified and not PREPARED BY~ ~ Steven L. Micas County Attorney ATTACHMENTS: YES C SLM/barn3373:B7 NO [J SIGNAT URE : ~ COUNTY ADMINISTRATOR o ~I . . .' ,-, ,~F AGENDA ITEM April 12, 1989 Page two Southwood is claiming that it should be paid the $58,500.00 that has been withheld by the County because of the delay in completing the pumping station in spite of its earlier acceptance of final payment. Staff has reviewed Southwood's contention of justifiable delay, both independently and in conjunction with the County's engineer. In addition to the fact that Southwood previously accepted a final payment that deducted $58,500.00 for liquidated damages for delay in completing the proj ect, both staff and the engineer believe the delay was not justified and that the County has properly withheld payment of the $58,500.00 to Southwood. Recommendation: Staff recommends that the Board deny the claim of Southwood Builders, Inc. Q 20 I Ii {3, CHESTERFIELD COUNTY BOARD OF SUPE RV I SORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER: II.B. SUBJECT: Adoption of Proposed FY89-90 Budget and 1990-1994 Capital Improvements Program (elP). COUNTY ADMIN.ISTRATOR'S. COMMENTS:...-.. _ ck cf /u:a ~d J)m~ - J;6;;.~. k~. .-r ~ ;JtYtlL i CvJ- ~ cu4~ C/V1 . SUMMARY OF INFORMATION: The Charter requires that the Budget and CIP be adopted by May 1. Staff recommends that the Budget be adopted at this meeting (April 12) . The County Administrator-' s proposed budget totals $387,281, 700. A number of changes to the proposed budget are being considered and were discussed with the Board at the March 29 work session. A copy of the Budget and Audit Committee recomme~dations is attached. The proposed County elP as advertised for the public hearing totals $155,151,200. Changes to the elP are being considered. Attachment 2 outlines a modified elP that is consistent with available funding and debt capacity, as requested by the Board on March 29. The proposed utilities department elP as advertised totals $151, 561, 000. This includes Category 1 and Category 2 proj ects. Other Enterprise Fund proposed projects include $15,000,000 for the Nursing Home and $1,270,000 for the Airport. BOARD ACTION REQUIRED: Adopt the FY89-90 Proposed Budget and adopt the FY 1990-1994 County elP, Enterprise Funds, and the FY 1990-1994 ut-lities elF. PREPARED BY~} :1 ~~mes ~ L. stegmaier Director, Budget and Management ATTACHMENTS: YES 0 NO o. A:Agenda2.BOS ~y ADMINISTRATOR o 21 SIGNAT URE : .. . '41 { . Board of Suoervisors Budget and Audit Committee Budget Reduction List County Attorney Paralegal Police Financial Specialist Fire Reorganization of Department Miscellaneous Reductions in Public Safety Parks and Recreation Parks Maintenance Crew Chief and Assistant Chief of Parks one tractor_ two mowers Planning Senior Systems Operations Analyst Transportation Civil Engineer Operating elP Reduce Transfer Salary Adjustment Reduce to 7% Total Proposed Reductions 27,500 30,800 200,800 200,000 69t800 35,000 36_000 500,000 192.300 Budget and Audit Committee Recommended Addbacks Accounting New Payroll System Police Three Lieutenants for Patrol reorganization Social Ser\1ices Additional local administrative costs MH/MR 3 staff for Prevention Programs in Middle Schools 125,000 205,000 150,000 101,000 $1.292.200 . . (~) a2 ,.. . ~ . . Parks and Recreation After school recreation programs in 2 Middle Schools 25,000 Sanitation 2 landfill attendants at Winterpock dumpster site 37,800 Additional Donations 78.900 Total, Recommended Addbacks Revenue Options 722.700 Charge $10 for all vacuum leaf customers who now pay nothing 15,000 Vehicle decal rate changes each class of trucks over 4000 pounds would have decal cost increased by $5.00 115.000 Total, Reserve Options 130.000 Total Reductions 1,292,200 Total Revenue 130,000 Subtotal 1,422,200 Total Addbacks 722,700 Net $ 699.500 Additional Recommendations: o That Fund Balance be set at 6.6% or $13,797,700. This is a reduction of $1,881,500 from the County Administrator's Budget, and this amount would be added to Reserve for Future CIP Projects. The Reserve would then total $41001.400. o The fees for Building Permits for schools should be paid from school project funds. 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(Gene) Davis, Ed.D. e e CHEsrERFIELD COUNTY PUBLIC SCHOOLS CHESfERFIELD, \JIRGINI~ 23832 · (804) 748-1497 April 12, 1989 The Honorable Geoffrey H. Applegate, Chairman Chesterfield County Board of Supervisors P.O. Box 40 Chesterfield County, Virginia 23832 Dear Mr. Applegate: This letter is in response to questions raised at your work session at 1 p.m. on April 12, 1989, regarding the School Board's proposed budget for the 1989-90 school year. J have directed the School Division staff to prepare responses to these questions for presentation during the budget appropriation deliberation or for delivery to the Board of Supervisors prior to your meeting this evening4 It is my understanding you have indicated it is not necessary for us to make a presentation. Therefore, I am enclosing the materials for each member of the Board of "' Supervisors and appropriate staff in the hopes that this information will be carefully reviewed prior to the appropriation action this, evening. You will note as will the members of the Board of Supervisors' Liaison Committee and the County staff that many, if not all, of these responses have been discussed ~reviously and are again outlined for the benefit of the full board. Since we will not be presenting these materials tonight at your meeting, I have asked that Mr. Westbay be available to respond to any questions you may have. " The School Board, Superintendent and staff stand ready to discuss this information if the need arises and obviously will work with you and the full Board to address the critical needs of the education of the youth of Chesterfield County. ' Sincerely, -4a~ I Maria F. Keritsis, Chairman 'Chesterfield County School Board M F K/pwb Attach ments -. '. 4/12/89 e e CHESTERFIELD COUNTY PUBLIC SCHOOLS RESPONSE TO COUNTY'S REDUCTION ANALYSIS A. Reductions from increase due to reduced enrollment estimates (42,760 vrs 43,060) - Transportation $ 0 If a reduction of 300 students occurs it will occur at the high school level only. Transportation is least impacted at the high school level. - Operations & Maintenance 0 Impact for custodians and trailer leases would again be least affected at the high school level. - Instruction 441,600 A reduction ,of 300 pupils at the high school level has been computed on a school by school basis and resulted in a reduction in 14 positions. Guidance councilors would not be affected at the high school level. -Operating costs were reduced by 21,600 dollars. Sub-Total $ 441,600 B. Potential Unexpended FY89 Funds A review of revenues and expenditures for FY89 supports this figure. c. Other Reductions 500,000 - Salary Increase above 0 7.3% for Principals & Assistant Principals , These increases are predicated on the market analysis conducted in a similar manner as the county, except the school board does not utilize a bonus system of 2.5% to 5% in addition to the market adjustment. - Personnel Director 0 Administrative staffing positions are below national averages for school divisions of this size. Rapid gr:owth and an emphasis on staff development requires appropriate staffing. - Auditor 0 A new state mandatory program for tracking a multitude of statistics relating to effective schools will require a full-time position. - Aides for Duty-Free Lunch for 0 . lunch hours only Several schools do not have cafeterias. The allocation of positions will not be one per school but based upon requirements to implement the mandate. TOTAL $941,600 ~ ~ e e CHESTERFIELD COUNTY PUBLIC SCHOOLS Response to County Budget Analysis of Line Items with Unusual Increases 1. Tuition Increase of $227,329 is reimbursed at 60% by the state. Estimate is based on current year experience. Elimination of this amount would save a net $90,000. Special Education tuition is not optional. 2. Other supplies The county analysis reflects an increase of $473,000 against a base of $58,000. In fact, the base for supplies in FY89 is $6,278,703 and the increase is $4~2,OS3 or 6.7% - not 811%. 3. Professional Services Increase of $126,678: - $42,400 to install library circulation systems in the 18 remaining schools. - $13,350 for Community Relations publications in lieu of a graphic artist position. - $14,810 for staff development. - $35,050 in Human Resources for a compeDsation/perfo~ance appraisal system. - $15,000 for Operations and Maintenance staff development and asbestos abatement 4. Bus Driver Supplements - $203,000' increase - $127,000 center based gifted transportation - $65,000 summer school s. Travel' Memberships/Dues While these accounts represent significant percentage increases, they are 'the result of a movement toward site based manaqement. The principals. are given lump sum amounts to allocate in a manner which best serves their community. These dollars have to be viewed within the context of total allocations of approximately $3,000,000. Total operating costs have increased only 1.3 million, or 3.9% per pupil over the FY89 budget and capital outlays have increased by .4 million for a total increase of 1.7 million. 4/12/89 , ,; \ .. e e CHANGES APPROVED AT BOARD WORK SESSION 4/12/89 Total Revenue Increases Expenditures: Decreases operating Increases Increase to Fund Balance ( 872,400) 1,300,400 4091500 Total Expenditure Increases (Shortfall) or Surplus $ 837,500 $ 837,500 o e Additions to Revenues: Sanitation - implement $10 charge for vacuum leaf pick-up Sanitation - increase landfill tipping fees to $32 per ton Treasurer - Increase vehicle decal rate for trucks over 4,000 Ibs. by $5.00 Commissioner of Revenue - new revenue generated from collections Treasurer - increase revenue Total Revenue Increases: prepar~y Budget & Management April l~, 1989 Amount 15,000 200,000 115,000 500,000 7,500 $837,500 e Prepar~y Budget & Management April i~ 1989 CHANGES TO FY90 BUDGET: Reductions to Expenditures: Amount Police - cut Financial Specialist position 30,800) Fire - Delay reorganization of department for 6 months ( 91,000) (200,000) Miscellaneous reductions in Public Safety Planning - cut Sr. Systems Operations position ( 35,000) Operating CIP - Cut 3 projects and add Lori Road project Total Reductions to Budget: (300,000) (192,300) ( 23,300) $(872,400) Salary adjustment funds reduction Miscellaneous expenditure reductions "\ . prepar.'- by Budget & Management April 1989 Additions to Expenditures: Amount Accounting - add purchase of new payroll system 125,000 Police - Add 3 new positions 205,000 Social Services - additional local administrative costs 150,000 101,000 MH/MR - additional 3 positions Parks & Recreation - addition of after school programs in 2 middle schools 25,000 Sanitation - add 2 new positions for dumpster site and landfill closure program 237,800 Donations - additions and changes to list 1~11, 100 Library - open on Wednesday nights and add 2 new positions 78,600 Victim/Witness - Add transfer from General Fund to this grant Public Information - add 2 new positions 18,000 38,000 Commissioner of Revenue ~ add 3 new positions 90,500 Treasurer - additional capital equipment 7,500 Animal Control - add 2 new positions 82,900 Environmental Engineering - add 1 new position 24,200 Community Development Admin. - add new equipment 5,800 Subtotal Additions to Expenditures: 1,300,400 Increase to fund balance Total Additions to Expe~ditures: 409,500 $1,709,900 e FY89-90 BUDGET General Fund School Fund Grants Vehicle & communications Maintenance Risk Management Airport Nursing Horne utilities Less Interfund Transfers TOTAL e $230,665,700 192,700,700 758,700 3,044,400 4,923,900 1,163,500 5,475,500 51,335,000 (108,3711800) $381,695,600 ;/,c~ CHESTERFIELD COUNTY BOARD OF SUPE RV I SORS AGENDA . , ~ 'i~ . J ~ MEET ING DATE: April 12, 1989 ITEM NUMBER: 11.C. SUBJECT; Adoption of an ordinance establishing the annual tax levy on various classes of real and personal property. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board held a public hearing on April 5, 1989 concerning the attached ordinance. If adopted, the ordinance will increase the tax levy on real property assessments from $1.04 to $1.09 on every $100 of assessed value.- The effect of this ordinance would be to increase revenue by $1,774,900 from real estate taxes. in ,FY89 and by $3 I 947 , 200 in FY90. Rates on other classes of property are proposed to remain unchanged. ($3.60 for personal property, $1.00 for machinery and tools, and $1.10 for airplanes.) It is recommended that the revenue in FY89 from the tax increase be put into a reserve account for future capital projects and that the FY90 revenue be used to finance debt from the 1988 Bond Referendum -proj ects . BOARD ACTION REQUIRED: Adopt the attached tax rate ordinance. PREPARED BY~ James J. L. stegmaier Director, Budget & Management . ATTACHMENTS: YES)( NO [J , A:Agenda5.BOS SIGNAT URE : (J 25 COUNTY ADMINISTRATOR ,}I' /', , ,:~' . . AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of supervisors of the County of Chesterfield that for the year beginning on the first day of January, 1989, and ending on the thirty-first day of December, 1989, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. On tracts of I"and, lots or improvements thereon and on mobile homes the tax shall be $1.09 on every $100 of assessed value thereof. Sec. 2. Personal Property. (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $1.10 on every $100 of the assessed value thereof. Sec. 3. Public Service corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $1.09 on every $100 of the assessed value thereof determined by the State corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. bam057.txt bam057.txt · ti 02. I~~ . W__. . ~ . . ) (, f). ~ " CHESTERFIELD COUNTY BOARD OF SUPE RV I SORS AGENDA April 12, 1989 MEETING DATE: ITEM NUMBER; 11.0. SUBJECT: Adoption of an ordinance to increase sewer and water user rates and connection fees COUNTY ADMINISTRATOR'S COMMENTS..: _ JJ- /J _ _ () r /J", A7 j~ f~ . .~ ~ MffCl&( ~ LPfwX/l- t'~~. SUMMARY OF INFORMATION: The Board held a public hearing on AprilS, 1989 concerning the attached ordinance. If adopted, the ordinance will increase fees for water and sewer'users and connection fees. BOARD ACTION REQUIRED: Adopt the attached ordinance increasing sewer and water user rates and conne.ction fees. PREPARED BY~ ;fJ~ ~ ATTACHMENTS: YES Ii David H. Welchons Director of Utilities NO [J SIGNATURE: ~TY ADMINISTRATOR o 27 20-23 . Effective Date of Service Charge . The service charges for water and wastewater shall apply to all service rendered. after May 1, 1989.-~fte-ef~ee~ive-aa~e e~-~ft~5-er8iftaftee~ ~~ ~ . . 20-34 Water Connection Fees. The connection fee for water in the County shall be the capital cost recovery charge plus the meter installation charge based on the meter size and type of installation in accordance with the following schedules. (a) The Capital Recovery Charges shall be as follows: Customer Class Meter Size (Inches) Number of ERUs Per Unit Recorrunended Capital Cost Recovery Charge Dwelling, Single Family, (*) 5/8 Including Townhouses 1.00 2,750 $--i7~8e-- Dwelling, Two Family (*) 5/8 1.00 2,750 j:7~ee-- Dwelling, Multiple Family (per unit) (**) 0.85 2,338 ;,eea-- Individual Trailers or per Trailer Unit in a Park (* *) 0.85 2,338 ;7ee3-- All Other Customer Classes: 5/8 1.00 2,750 ~7j:ee 1 2.50 6,875 ~T95e 1-1/2 5.00 13,750 5,999 2 8.00 22,000 9T4~e 3 16.00 44,000 ~e788e 4 25.00 68,750 i!9,5ee 6 50.00 137,SOQ-;9,eee 8 80.00 220,OOO-947~ee 10 115.00 316, 250;35,.:tee 12 155.00 426,250~e~7gee Above 12 inches - to be negotiated at the time of application based upon ERU's. * Per unit for a dwelling with a S/8-inch meter. Dwellings served by larger size meters pay in accordance with the schedule shown for All Other Customer Classes. See Chapter 21 for definition. ** Per unit, the per unit charge is based on .85 at the 5/8" meter charge. See Chapter 21 for definition. . .'~". 2:9 . :..J . . (b) The meter installation charges shall be as follows: (1) Service Lines (without meter) 5/8" $ 395 1" $ 550 1-1/2" $ 770 2" $ 840 (2) Meters Only (without service line) 5/8" $ 35.00 I" $ 90.00 1-1/2n $205.00 2" Meter $260.00 (c) For all installations not specifically covered in (b) above, the charge shall be the cost of the installation plus 25%. 20-37 Water Rates. In all cases not covered by contract made by the Board of Supervisors prior to July 1, 1977 the consumer shall pay charges in accordance with the following schedules: (a) Monthly Service Charges The monthly service charges shall be as follows: Customer Costs Charge: $1.90 $i.~~ per account per month Commodity Costs Charge: $0.88 $e~~~ per hundred cubic feet (Cef) Capacity Cost Charge: Trailers (per unit) (**) Reconunended Number Monthly Meter Size of ERUs Capacity (Inches) Per Unit Cost Charge 5/8 1.00 $2.02 $--3..;8 5/8 1.00 2.02 ---3...58 0.85 1.72 --3~e-i 0.85 1.72 --~":"e4i Customer Class Dwelling, Single Family, (*) Including Townhouses Dwelling, Two Family (*) Dwelling, Multiple Family (**) ~ ~ · (J"3.fj . All Other Customer Classes: 5/8 and 3/4 1 1-1/4 1-1/2 2 3 4 6 8 10 12 1.00 2.50 3.60 5.00 8.00 16.00 25.00 50.00 80.00 115.00 155.00 . 2.02 3~5e 5.05 8..95 ~ ;~":"e9 10:1"0 ;~-:ge 16.16 ~8~6-4 32.32 S~.~8 50.50 ff9-:-5e lOl.OO~~9...ee 161.60~e6~~e 232.30-4~~~.;te 313.10554.ge (*) Per unit for a dwelling residence with a S/8-inch meter. Dwellings served by larger size meters pay in accordance with the schedule shown for all Other Customer Classes. See Chapter 21 for definition. (**) Per unit, the per unit charge is based on .85 of the 5/8" meter charge. See Chapter 21 for definition. · oo,~ . . . . . (b) Ancillary Charges ~ Charges (1) Portable Water Meter Deposit $550.00 (2 ) Bacteriological Test (each) $13.00 (3 ) Meter Testing Charges (a) 5/8 inch (b) 1 inch (c) 1 1/2 inch (d) 2 inch (e) Sizes larger that 2 inches will be charged based on actual cost. Account Initiation Charge $15.00 $30.00 $30.00 $40.00 $40.00 (4) (5) Late Payment Charge 5% or $ 1.50 minimum + l%/mo. (6) Bill Collection Prior to Disconnect $10.00 (7) Service Reconnection Fee (includes 6 above) $25.00 (8) Meter Reinstallation Charge $50.00 (9) Temporary Meter Disconnect Fee - Customer cost charge plus capacity costs charge each billing period, plus Service Reconnection Fee (e) When a connection fee has been paid, the consumer shall pay the applicable monthly service charges and ancillary charges from that date forward. 20-68 Wastewater Connection Charges. The connection fee for wastewater in the county shall be as follows: (a) Existing residence already having a septic tank system or a new residence connecting to a sewer not installed by the developer of the ,lot, $3,910. (b) For all other classes, the connection fee shall be the Capital Cost Recovery Charge based on the water meter size as listed below. (IJ /At~ . Customer Class Meter Size (Inches) Dwelling, Single Family, (*) 5/8" Including Townhouses Dwelling, Two Family (*) Dwelling, Multiple Family (**) 5/S" Individual Trailers or per Trailer Unit in a Park (**) All Other Customer Classes: 5/8 1 1-1/2 2 3 4 6 8 10 12 Number of ERUs Per Unit . Recommended Capital Cost Recovery Charge 1.00 $3,910$--~T~6e-- %7~6e-- 1.00 3,910 0.85 3,324 ~7~-I6-- 0.85 3,324 ~7a46-- 1.00 2.50 5.00 8.00 16.00 25.00 50.00 80.00 115.00 155.00 3,910 ~7;t6e 9,775 6,999 19,550 ~37eee 31,280 ~~7eee 62,560 44,;69 97,750 69,eee 195,500~3e7eee 312,800~~e7eee 449,6503~+7.ee 606,050-4~;t7eee Above 12 inches - to be negotiated at the time of application based on projected ERU's (*) Per unit for a dwelling with a SIB-inch meter. Dwel- lings served by larger size meters pay in accordance with the schedule shown for All Other Customer Classes. See Chapter 21 for definition. (**) Per unit, the per unit charge is based on .85 of the 5/8" meter charge. See Chapter 21 for definition. (c) For any dwelling or lot where wastewater service is available but no lateral has been constructed to serve the property, the connection fee will be reduced by $800.00 from the fee shown in (a) above. The responsi- bility to construct a lateral will be that of the applicant. (d) Construction of a lateral to serve any establishment or property other than residential as listed in item (a) shall be the responsibility of the user. ":(f!o.y.1 . . 20-69 Wastewater Charges. All consumers shall pay all applicable charges as follows: (a) Monthly Service 'Charges: The monthly service charges shall be as follows: Customer Costs Charge: $1.90 $;~~~ per account per month (*) Uniform Volume Charge: $1.04 $e~94 per hundred cubic feet (Ccf) Capacity Costs Charges: Customer Class Meter Size (Inches) Dwelling, Single Family, (**) Including Townhouses 5/8 Dwelling, Two F~ily (**) 5/8 Dwelling, Multiple Family (***) Trailers (per unit) (***) All Other Customer Classes: 5/8 and 3/4 1 1-1/4 1-1/2 2 3 4 6 B 10 12 Number of ERUs Per Unit Recommended Monthly Capacity Cost Charge 1.00 $7.03$--~.45 1.00 0.85 0.85 1.00 2.50 3.60 5.00 8.00 16.00 25.00 50.00 80.00 115.00 155.00 (*) For wastewater-only service account. 7.03 T-:45 5.98 6..33 5.98 6T33 7.03 ~-:~5 17:58 ;8-:6% 25.31 %6....8% 35.15 a+.:5 56.24 59-:-69 112.48~~9~~e 175.75~e6-;,~5 351.50a~~':'"5e 562.40596~ee 808.45856-:-T5 1,OB9.6S';,j:54..=r5 (**) Per unit for a dwelling with a SIB-inch meter. Dwellings served by larger size meters pay in accordance with the schedule shown for all Other Customer Classes, except where virtual meter size policies apply. See Chapter 21 for definition. (***}Per unit, the per unit charge is based on .85 of the 5/8" meter charge. See chapter 21 for definition. "On$,' -. . . .. (f) The consumer shall be liable for the payment of all charges made for service rendered. future charges cease when such application for discontinuance of utilities department. Liability for consumer makes service to the .go II .. . . (b) Ancillary Charges (1) Strong Waste Surcharge (See Chapter IV I Section 20-106) BOD Surcharge (*) = (BOD-240) (62.4xV) ($0.214) 1,000,000 5S Surcharge (*) = (55-240) (62.4xV) ($0.090) 1,000,000 BOD = Biochemical oxygen demand in parts per million of the industrial waste. 5S = Suspended solids in parts per million of the industrial waste. v = Volume of the industrial waste in cubic feet. (2) Account Initiation Charge (**) $15.00 (3) Late Payment Charge 5% or $1.50 minimum + l%/mo. (4) Bill Collection Prior to Disconnect (**) $10.00 (*) Charge only applies when calculations result in a positive number. (**) Applies to accounts having wastewater service only. (c) Where residential premises are connected to the county wastewater system but not the county water system, the service charge shall be $18.29 e~~.68 per month; For all other users, the consumer will be required tp install a private meter at his expense and the service charge will, be based on the meter reading or at the sole discretion of the utilities department, a monthly service charge will be set. The location, size and manufacturer of the meter shall be as approved by the utilities department. (d) When a connection fee has been paid the consumer shall pay the applicable monthly service charges from t'ha t da te forward. (e) Where applicable, consumers of the wastewater system shall, in addi tion to the monthly user charge, pay a surcharge to cover the cost of treating excessive strength waste or pollutants as provided in Article III & IV of this chapter. li 03 fj " ~...... CHESTERFI ELD COUNTY BOARD OF SUPERVI SORS AGENDA April 12, 1989 ~ l/JD~ MEET lNG DATE; ITEM NUMBER: SUBJECT; Adoptio~ of an ordinance to increase sewer and-water" user rates and connection fees COUNTY ADMINISTRATOR) S COMMENTS: SUMMARY OF 'NFORMATION: The Board held a public hearing on AprilS, 1989 concerning the attached ordinance. If adopted, the ordinance will increase fees for water and sewer users and connection fees. BOARD ACTION REQUIRED: Adopt the attached ordinance increasing sewer and water user rates and conne.ction fees. PREPARED BY~ tJ-~ ~ ATTACHMENTS; YES [J David H. Welchons Director of Utilities NO [J SIGNATURE : COUNTY ADMIN1STRATOR e 2 0 - 23. Effective Date of Service Charge (e The service charqes for water and wastewater shall apply to all service rendered. after Mav 1, 1989.-~fte-ef~ee~~ve-aa~e e~-~ft~9-ere~ftaftee~ ~--,;..., . ;) [) & e e 20-34 Water Connection Fees. The connection fee for water in the County shall be the capital cost recovery charge .plus the meter installation charge based on the meter size and type of installation in accordance with the following schedules. (a) The Capital Recovery Charges shall be ~s follows: Customer Class Meter Size (Inches) Number of ERUs Per Unit Recommended Capital Cost Recovery Charge Dwelling, Single Family, (*) 5/8 Including Townhouses 1.00 1,877 $--~7~ee-- O\folelling, Two Family ( * ) 5/8' 1.00 1,877 ~71:ee-- D~/lelling , Multiple Family (per unit) (**) 0.85 1,595 ;7993-- Individual Trailers or per Trailer Unit in a Park (* *) 0.85 1,595 %7963-- All Other Customer Classes: 5/8 1.00 1,877 ~7i-ae 1 2.50 4,693 ~795e 1-1/2 5.00 9,385 5,gee 2 8.00 15,016 97-4-4e 3 16.00 30,032 ~e788e 4 25.00 46,925 ~975ee 6 50.00 93,850-59,eee 8 80.00 150,160-94,4ea 10 115.00 215/855~~57~ee 12 155.00 290,93S;8i!,gee Above 12 inches - to be negotiated at the time of application based upon ERU's. * Per unit for a dwelling with a SIB-inch meter. D~ellings served by larger size meters pay in accordance with the schedule sho~m for All Other Customer Classes. See Chapter 21 for definition. ** Per unit, the per unit charge is based on .85 at the 5/8" meter charge. See Chapter 21 for definition. 009 e e (b) The meter installation charges shall be as follows: ( 1 ) Service Lines (without meter) 5/811 $ 395 In $ 550 1-1/211 $ 770 2" $ 840 (2) Meters Only (without service line) 5/8" $ 35.00 1" $ 90.00 1-1/2" $205.00 211 Meter $260.00 (c) For all installations not specifically covered in (b) above, the charge shall be the cost of the installation plus 25%. 20-37 Water Rates. In all cases not covered by contract made by the Board of Supervisors prior to July 1, 1977 the consumer shall pay charges in accordance with the following schedules: (a) Monthly Service Charges The monthly service charges shall be as follows: Customer Costs Charge: $1.90 $~~~T per account per month Commodity Costs Charge: $0.86 $e~~~ per hundred cubic feet (Cef) Capacity Cost Charge: Dwelling, Multiple Family (**) Recommended Number Monthly Meter Size of ERUs Capacity (Inches) Per Unit Cost Charge 5/8 1.00 $2.02 $--~-:"5a 5/8 1.00 2.02 --3~~8 0.85 1.72 --3.94 0.85 1.72 --3..94 Customer Class Dwelling, Single Family, (*) Including Townhouses Dwelling, Two Family (*) Trailers (per unit) (**) 001.Q ,e All Other Customer Classes: 5/8 and 3/4 1 1-1/4 1-1/2 2 3 _n_ - 4 6 8 10 12 1.00 2.50 3.60 5.00 8.00 16.00 25.00 50.00 80.00 115.00 155.00 (e 2.02 ;~5e m e-:-~5 -=r:27 %~~e9 lo:TO ~~"';"ge 16.16 ~Q~~.f 32.32 5;~~e 50.50 89-:-59 101.00';;.g-;-&& 161.60~e6":"1e 232.304;i~~9 313.1055",-:-99 (*) Per unit for a dwelling residence with a S/8-inch meter. Dwellings served by larger size meters pay in accordance with the schedule. shown for all Other Customer Classes. See Chapter 21 for de~inition. (**) Per unit, the per unit charge is based on .85 of the 5/8" meter charge. See Chapter 21 for definition. 0011 e i"e (b) Ancillary Charges ~ (1) Portable Water Meter Deposit Charges $550.00 (2) Bacteriological ----~--_.- -~_._-- Test (each) $13.00 (3) Meter Testing Charges (a) 5/8 inch (b) 1 inch (c) 1 1/2 inch (d) 2 inch (e) Sizes larger that 2 inches will be charged based on actual cost.. (4) Account Initiation Charge $30.00 $30~OO $40.00 $40.00 $15.00 (5) Late Payment Charge 5% or $ 1.50 minimum + l%/mo. (6) Bill Collection Prior to Disconnect $10.00 (7) Service Reconnection Fee (includes 6 above) $25.00 (8) Meter Reinstallation Charge S50.00 (9) Temporary Meter Disconnect Fee - Customer cost charge plus c~pacity costs c~arge each billing period, plus Service Reconnection Fee (c) When a connection fee has been paid, the consumer shall pay the. applicable monthly service charges and ancillary charges from that date forward. 20-68 Wastewater Connection Charges. The connection fee for. wastewater in the county shall be as follows: (a) Existing residence already having a septic. tank system or a new residence connecting to a sewer not installed by the developer of the lot, $3~. t (0) For all other classes, the connection fee shall be the Capital Cost Recovery Charge based on the water meter size as listed below. (I (J~ 1 r., ""~ e Customer Class Meter Size (Inches) Dl\Telling, Single Family, (*) 5/8"" Including Townhouses Dwelling, Two Family (*) 5/8" Dwelling, Multiple Family (**) Individual Trailers or per Trailer Unit in a Park (**) All Other Customer Classes: 5/8 1 1-1/2 2 3 4 6 8 10 12 Number of ERUs "Per Unit e Recommended Capital Cost Recovery Charge 1.00 $2,180$--~7~6e-- 1.00 2,180 ~7~6e-- 0.85 1,853 %73-46-- 0.85 1,853 1.00 2.50 5.00 8.00 16.00 25.00 50.00 80.00 115.00 155.00 ~,3-46-- 2,180 ~7.;z6e 5,450 6,999 10,900 ~3,eee 17,440 ~~7eae 34,880 447~6e 54,500 69,eee 109,OOO~~e7eee 174,400~i!eT8ee 250,7003;;1,-499 337/9004~~Teee Above 12 inches - to be negotiated at the time of application based on projected ERU's (*) Per unit for a dwelling with a S/8-inch meter. Dwel- lings served by larger size meters pay in accordance with the schedule shown for All Other Customer Classes. See Chapter 21 for definition. (**) Per unit, the per unit charge is based on .85 of the 5/8" meter charge. See Chapter 21 for definition. (c) For any d\\J'elling or lot "'There wastewater service is available but no lateral has been constructed to serve the property, the connection fee will be reduced by $800.00 from the fee shown in (a) above. The responsi- bility to construct a lateral will be that of the applicant. (d) Construction of a lateral to serve any establishment~or property other than residential as listed in item (a) shall be the responsibility of the user. 0013 e ,e 20-69 Wastewater Charges. All consumers shall pay all applicable charges as follows: (a) Monthly Service 'Charges: The monthly service charges shall be as follows: Customer Costs Charge: $1.90 _~_~~~~_.p~_~_account per month (*) Uniform Volume Charge: $1.04 ~e~9~ per hundred cubic feet (Ccf) Capacity Costs Charges: Customer Class Meter Size (Inches) Number of ERUs ,Per Unit Recommended Monthly Capacity Cost Charge Dwelling, Single Family, (**) 5/8 1.00 $7.03$--;t-:45 Including Townhou.ses Dwelling, Two Family (**) 5/8 1.00 7.03 ~~.;5 Dwelling, Multiple Family (***) 0.85 5.98 6-;,3~ - Trailers (per unit) (***) 0.85 5.98 6-:-;; All Other Customer Classes: 5/8 and 3/4 1 1-1/4 1-1/2 2 3 4 6 8 10 12 1.00 2.50 3.60 5.00 8.00 16.00 25.00 50.00 80.00 115.00 155.00 (*) For wastewater-only service account. 7.03 ;"':"-45 17:5'8 %a~6~ 25.31 ~67e% 35.15 3~~~S 56.24 59-:-6& 112.48;~~-:~e 175..75~a6~~S 351.503;~~5& 562.40596~ee 808.458;6..;15 1,089.65;7-:54~~5 (**) Per unit for a dwelling with a S/8-inch meter. Dwellings served by larger size meters pay in accordance with the schedule shown for all Other Customer Classes,' -..except where virtual meter size policies apply. See Chapter 21 for definition. (***)per unit, the per unit charge is based on .85 of the sla" meter charge. See chapter 21 for definition. · :')" 'ft ~ i. 1'.0.1:1' e (e (f) The consumer shall be liable for the payment of all charges made for service rendered. future charges cease when such application for discontinuance of utilities department. Liability for consumer makes service to the 1)015 Ie (e // (b) Ancillary Charges (1) Strong Waste Sur.charge (See Chapter IV I Section 20-106) BOD Surcharge (*) = (BOD-240) (62.4xV) ($0.214) 1,000,000 55 Surcharge -( *) -.. =_. (55-240)- (62.: 4xV) (SO. 090) 1,000,000 BOD = Biochemical oxygen demand in parts per million of the industrial waste. 5S = Suspended solids in parts per million of the industrial waste. v = volume of the industrial waste in cubic feet. (2) Account Initiation Charge (**) $15.00 (3) Late Payment Charge 5% or $1.50 minimum + l%/mo. (4) Bill Collection Prior to Disconnect (**) $10.00 (*) Charge only applies when calculations result in a positive number. (**) Applies to accounts having wastewater service only. (c) Where residential premises are connected to the county wastewa~er system but not the county water system, the service charge shall be $18.29 $~~~66 per month; For all other users, the consumer will be required t..o install a private meter at his expense and the service charge will be based on the meter reading or at the sole discretion of the utilities department, a monthly service charge will be set. The location, size and manufacturer of the meter shall be as approved by the utilities department. (d) When a connection fee has been paid the consumer shall pay the applicable monthly service charges from that date forward. (e) Where applicable, consumers of the wastewater system shall, in addi tion to the monthly user charge, pay a surcharge to cover the cost of treating excessive strength waste or pollutants as provided in Article III & IV of this chapter. ,,- !J01(j ... ) 1/ / /,;;; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ~.. MEETING DATE: April 12, 1989 ITEM NUMBER: 11.'E~ >' SUBJECT: Adoption of an Ordinance Decreasing the Consumer utilities Tax on Telephone, Electric, and Natural Gas Services for Commercial/Industrial Consumers. COUNTY ADMINISTRATOR'S COMMENTS: ~cL dtiM.j'- ,tA1 /l~ SUMMARY OF INFORMATION: The Board held' a public hearing on April 5, 1989 concerning the attached ordinance. If adopted, the ordinance will decrease the utility tax rate on electric, telephone and natural gas commercial and industrial consumers. For FY89, the Board increased the rate charged to commercial consumers to 10% of the first. $200 of the bill and 1% of the balance of the bill. This change adversely affected some large consumers. The proposed change would be to 10% of the first $200 of the bill, 1% of the amount between $201 and $10,000 and 1/2% of the balance over $10,000. This change would reduce the monthly tax bill for a large consumer with a $1 million monthly charge from about $10, 000 to about $5, 000. If adopted, there is no effect on revenue for FY9.Q because the County Administrator's recommended budget anticipated this change. ...:- BOARD ACTION REQUIRED: Adopt the attached ordinance decreasing the consumer utilities tax on telephone, electric and natural gas services for commercial industrial consumers. PREPARED BY~ ATTACHMENTS: YES ~ James J. L. Stegmaier Director, Budget & Management NO 0 A:Agenda8.BOS SIGNATURE: ~DMINISTRATOR (; 3 '1 . ? / '~,./'l ~ .. ..!- . . AN ORDINANCE TO AMEND ARTICLE 12 OF CHAPTER 8 OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, RELATING TO CONSUMER UTILITIES TAXES For similar state law, see ~~58.1-3812 and 58.1-3814 of the Code of Virginia, 1950, as amended. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 8 of the Code of the County of Chesterfield, Virginia, is amended and reenacted by amending Sections 8-51, 8-52 and 8-53 of Article X and by adding Section 8-53.1 to Article X: Sec. 8-51. Definitions. The following words and phrases when used in this article in relation to consumer utility taxes, shall, for the purpose of this article, have the following respective meanings except where the context clearly indicates a different meaning: utility services. Local exchange telephone service, electric power service and gas service furnished within the limits of the County. Sec. 8-52. Amount of tax on telephone utility service. There is hereby imposed and levied by the County upon each and every consumer of telephone utility service a tax on the service charge made by the seller against the consumer with respect to the utility service. The tax shall be calculated as follows: Residential consumers: consumer's monthly billing exceed $2.00. Twenty (20) percent of the from the seller, not to commercial or industrial consumers: Ten (10) percent of the first $200 plus one (1) percent of the amount' between $201 and S10. 000 plus one-half (1/2) percent of the balance of the consumer's monthly billing from the seller. The tax shall be paid by the consumer to the seller, for the use of the County, at the time the billing submitted by the seller shall become due and payable under the agreement between the consumer and seller. See 8-53. Amount of tax on electric power service. There is hereby imposed and levied by the County upon each and every consumer of electric utility service a tax d1J~ , .j .,......, .1l~ .Ir""" ~': ,,~.) . . made by the seller against the consumer with respect to the utility service. The tax shall be calculated as follows: Residential consumers: consumer's monthly billing exceed $2.00. Twenty (20) percent of the from the seller I not to commercial or industrial consumers: Ten (10) percent of the first $200 plus one (1) percent of the amount between $201 and $10. 000 plus one-half (1/2) percent of thebalance of the consumer's monthly billing from the seller. The tax shall be paid by the consumer to the seller, for the use of the County, at the time the billing submitted by the seller shall become due and payable under the agreement between the con~umer and seller. Sec. 8-53.1. Amount of tax on gas service. There is hereby imposed and levied by the County upon each and every consumer of gas utility service a tax on the service charge made by the seller against the consumer with respect to the utility service. The tax shall be calculated as follows: Residential consumers: consumer's monthly billing exceed $2.00. Twenty (20) percent of the from the seller, not to commercial or industrial consumers: Ten (10) percent of the first $200 plus one (1) percent of the amount between $201 and $10.000 plus one-half (1/2) percent of the balance of the consumer's monthly billing from the seller. The tax shall be paid by the consumer to the seller I for the use of the County, at the time the billing submitted by the seller shall become due and payable under the agreement between the consumer and seller. (2) The tax levied and imposed under this ordinance shall become effective August 1, 1988, upon sixty (60) days written notice by certified mail to the registered agent of each seller required to collect consumer utility taxes. . bam060. txt . l)// 1.9 ., if!) ~. JJ,F: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER; II.F. SUBJECT: Adoption of an ordinance increasing rezoning fees. COUNTY ADMINISTRATOR'S COMMENTS: R~J~ f)~ SUMMARY OF INFORMATION: The Board held a public hearing on April 5, 1989 concerning the attached ordinance. If adopted, the ordinance will increase fees for reviewing and processing zoning applications. The ordinance as proposed provides for "an increase in rezoning fees which use proffers, and eliminates an existing fee. exemption for site plan review for nonprofit and tax exempt organizations. BOARD ACTION REOUIRED: Adopt the attached ordinance increasing rezoning fees. PREPARED BY~ Richard F. Sale Deputy County Administrator ATTACHMENTS: YES D NO D A:Agenda3:BOS SIGNAT URE : CO~'N'STRATOR t) 49 . . AN ORDINANCE TO AMEND SECTIONS 21-9 AND 21-77 OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED TO INCREASE FEES FOR THE FILING OF CERTAIN REZONING APPLICATIONS AND TO ELIMINATE EXEMPTIONS FROM SITE PLAN FILING FEE REQUIREMENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (I) That sections 21-9 and 21-77 of the Code of the County of Chesterfield, 1978, as amended, are amended and reenacted as follows: Sec. 21-9. Fees for Hearings. The cost of each hearing requested pursuant to the provisions of this chapter, including advertisement when required, shall be as follows and shall be deposited simultaneously with the filing of the application or petition: (a) Zoning: (1) Agricultural (A) . . . . . $370.00 Plus, per acre 10.00 (2) Residential (R-88, R40, R-25 R-15, R-12, R-9, R-7, R-TH, R-MF, MH-l, MH-2) 645.00 Plus, per acre 20.00 with conditional zoning . . .1,290.00 Plus, per acre 65.00 {3} Commercial, office. industrial 645.00 Plus, per acre 50.00 with conditional zoning .1.290.00 bam056.txt 1 !JOt} . . Plus. per acre . . . .. 65.00 (b) Conditional uses and special exceptions: (1) Multiple family or two family. . . . . 1,070.00 Plus, per unit for each unit after the first two (2) . units 20.00 (2) Mobile Homes: (3 ) ( a) New. . (b) Renewal Planned development: (a) New. .... 545.00 245.00 (b) Plus, per acre . . . . Or: Per multi-family or duplex dwelling unit after the first two (2) units Amend condition of Planned Development . . . . . . 3,070.00 65.00 20.00 745.00 Plus, per acre (each occasion) 470.00 55.00 570.00 (4) All others Variances (e) Cd) Appeal to decision of Director of Planninq . . .. ...... 770.00 000 Sec. 21-77. Fees. bam056.txt 2 (KlJ 2e! . . (a) In addition to any other fees required by the county ts~a~e--a"a--eeHft~Y--8gefte~es--afta--ae~ar~meft~s--afta ~ax-exem~e-fie"~rer~~-e~~afl~~8~~e"~-exe~~aeaTI fees shall be- paid to the county treasurer upon filing of a site plan as follows: 000 bam056.txt 3 (1)21.1 ., e . ~ o '"'"' 0 0 0 ~ 0\0 0 0 0 . I O~ 0 0 0 ~ o '-'" 0 0 0 0'\ ...... 0 U1 ...... .-4 ~ 0 0 \ 0 0 I . -< 0 ~ 0 0 " I <( U'") U1 Z tIl t-4 ......-4 f;J U 0 0 0 ~ 0.... 0 0 . 0 0 0 < 0 @ 0 0 .......... 1.11 N N Z ('t"l 0 .. ~ (""'t C"1 t:r: u 0 0 0 ~ 0 0 0 ,:Q 0 0 < LIl LI"'l U1 ........... ........ . N N Z ~ . 0 0 0 0 0 'tj ~ 0 0 0 0 o .f""I . ,... · tJ) ~ 0 0 0 I.t'l o In Q) 0\ \0 0 CO OO~ H .-4 -'4 CO C'I < .. -. rz.. ....-4 N ...... Z 0 9 CIJ H ~ o~ 0 0 0 ~ H o r--. 0 0 0 ~ · t . lI'l~ lI) 0 0 S 0\ ...:t '-"'" -4" N t-... 00 E-I OJ ~ ........ It") U I CJ) co ~ ...... C"1 ~ N ~ ~ I U ~ M t!) Z 0 0 0 0 H 0 o~ 0 0 0 z u . ~ . 0 H l/1 I U"'J 0 0 N ~ ....,.~ N ,....., \0 ,...... '-' 0 (""l N .. 9"""'4 .... ~ ~ 0 0 0 ~ 0 H o ,-... 0 0 "tj ..... 0 ~ · 0 . . Q) c:: . ...J O......t 0 O~C::::I 0 H 1.11 . U1 o .J-t s:: ~ .....-t ~ ,......~ N r--- r.n ctI N ...~ .. --Q)......-t 0 ~ .....t r"1 .......Q::;~u U .,..... '-' Z t-I p:: A.t en en ~ z ~ ~ 0 ~ U H U -< E-l < < 0 u 0 ...... 1--1 ..... ~ Q.,. ,..... +oJ t:LI Cl3 rn -< en -.-4 ==' 00 -4oJ "1j ~ rz. c c ~ u 0 ....... Q) H ~ C "0 "'" ~ 0 ..~ ~ ~ ~ p.., N tn p.. ~ ~ Q) OJ 0 =:a .) . ~ p:: u u > ff .. ~ ~ "" .;.:\ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA " .. MEETING DATE: April 12, 1989 ITEM NUMBER; 11.G. SUBJECT: Adoption of an ordinance increasing the license tax on certain motor vehicles. COUNTY ADMINISTRATOR'S COMMENTS: ~ ~'- 1i1f40~ 1 Il~' SUMMARY OF INFORMATION: The Board held a public hearing on AprilS, 1989 concerning the attached ordinance. If adopted, the ordinance will increase rates for all classes of trucks 4000 pounds and over by $5.00 as shown by the table below. (The. state maximum was the rate advertised; however, staff recommends the increases as shown in th~ "proposed" column below.) If adopted, the effect of this ordinance would be to increase revenue by $115, 000 for fiscal year 1989-90. This revenue was not included in the County Administrator's Recommended Budget. ) ~/ TYPE AND WEIGHT CLASS CURRENT PROPOSED STATE MAXIMUM Auto 4,000 Ibs. or less $20.00 $20.00 $23.00 Truck 4,000 Ibs or less $20.00 $20.00 $23.00 Auto 4,001-6,500 Ibs ~5 . .00 $25.00 $28.00 Truck 4,001-6,500 Ibs $20.00 $25.00 $28.00 Truck 6,501-12,000 Ibs $25. 00 $ 3 cr. 0'0' $34.00 Truck 12,001-20,000 Ibs $30.00 $ 3 5 .." 00 $54.00-$122.00 Truck 20,001-30,000 Ibs $"35. 00 $ 4 0 .' 00 $130.06-$234.00 Truck 30,001 Ibs o~ more $_40. 00 $45.00 $234~OO-$978.00 Continued on next page. PREPARED BY~ James J. L. stegmaier Director, Budget & Management ATTACHMENTS: YES 0 NO C' A:Agenda6:BOS SIGNAT URE : ~ COUNTY ADMINISTRATOR .J 45 ,a I e . .... r:J ;~ Board of supervisors Agenda Item April 12, 1989 Page two Re: Adoption of an ordinance increasing the license tax on certain motor vehicles. BOARD ACTION REOUIRED: Adopt the attached ordinance increasing the license tax on certain motor vehicles. I) 46 ." . ..~ e . AN ORDINANCE TO AMEND SECTION 14.1-21, CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, TO INCREASE THE MOTOR VEHICLE LICENSE TAX ON TRUCKS BE IT ORDAINED by the Board of supervisors of Chesterfield County: (1) That section 14.1-21 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted as follows: Sec. 14.1-21. Same-Trucks. trailers, b~sses, etc. (a) On each and every truck~ not designed and used for the transportation of passengers, and not exempt from taxation as otherwise herein provided, the license tax shall be as follows: W~~h-gress-we~gh~-er-6758e-~e~ftas-er-%ess-~------$~e.ee With qross weight of 4.000 pounds or less 20.00 ' with qross weight of 4,001 pounds to 6.500 pounds . . . . . . . . . . . . . . 25.00 with gross weight of 6,501 pounds to 12,000 pounds . . . . . . . . ~5.ea 30~OO with gross weight of 12,001 pounds to 20,000 pounds . . . . . . . . 9-8..89 35.00 with gross weight of 20,001 pounds to 30,000 pounds . . . . . . . . 35-:-8a 40.00 with gross weight of 30,001 and over . 49-;-8e 45.00 " 0 0 0 bam058.txt 1 v 4:( ) I, H.. '"""I. ~~ ~(i CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER: 11.H. SUBJECT: Appropriation of the FY89 state Minimum Gain Provision. COUNTY ADMINISTRATOR'S COMMENTS: ~{l fltrovo-{ - Ih ~drf. M ~~C! fiVI ~ ~<d4l' SUMMARY OF INFORMAT ION: The purpose of this item is to appropriate the $1,900,925 minimum gain provision from the state in FY89 to purchase one-time outlay items which were previously included in the FY90 School Board Proposal. BACKGROUND: Chesterfield County Schools will receive an additional one time amount of approximately $1.9 million' through the minimum gain provision in FY89 from the state. During the February 28, 1989 work session, the School Board approved using these funds in FY89 to reduce the FY90 School Budget Proposal.. The items selected for purchase are one-time outlay items that could be used at the present time. Attachment A is a listing of all items by department, item, and amount. PREPARED BY~ Ralph L. Westbay Asst. Supt. of Finance ATTACHMENTS: YES 0 NO 0 A:Agenda9.BOS ~y ADMINISTRATOR .} 48 SIGNATURE: I . ... ,'. . ~ ~t Board of Supervisors Agenda Item April 12, 1989 Page 2 RECOMMENDATION: Consider appropriating the $1,900,925 of the m1n1mum gain provision from the state to the following categories and expenditures: I ~nstruction - Equipment ($275,000), Textbooks ($132,300) Adminfstration - Equipment ($13,325) Transportation~ - Equipment ($116',800) I Buses, Replacement . ($910,000) Operation & Maintenance - Maintenance contracts ($328,500), Expendable Equipment ($125,000) f) A9 .... ~ :...: * '} . . VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, February 28. 1989, at seven-thirty o'clock in the Board Room of the School Administration Building II , I q I j 'I II II I I I' ,I ! I II I ! , ! jl - t ! I d 1 j JI i I j! 11 ! ! Ii I' i I II II II I: 'I II I. 11 Ii i I ! ; i! II II i ~ II . I I, ~ ! 11 I' II rf I r II 'I !: f' II I' , I II Ii I: , I PRESENT: Maria Kerits;s, Chairman Jeffrey S. Cribbsl Vice-Chairman Griffin R. Burton William H. Goodwyn. Jr. Jean Copeland RESOLUTION On motion of Mr. Cribbs, seconded by Mr. Goodwyn, the School Board reuests the Board of Supervisors to approve the appropriation of $1,900; 925 of minimum gain provisions from the State to the School Operating Fund to cover the cost of one-time outlay items in the following categories: Instruction Textbooks Equipment $132,300 275,000 Administration Equipment Equipment Repl. Buses 13;325 116,800 910~OOO Transportation Operation and Maintenance Maintenance Contracts 328,500 Expendable Equipment 125.000 TOTAL $1,900,925 Ra~ l I f I I t t I I a copy teste ~, ~ tJO ~.. I ;J. r l' ~-- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER: 11.T. SUBJECT: Adoption of an ordinance to appropriate funds for fiscal year 1989-90. ;a ~OJU-J ~OJt, 74,d /;v-LI'#- /fJf5 be- /PI t( & Irs-. 7-' cde'AA? /~ ~~. {-a L-e- COUNTY ADMINISTRATOR'S COMMENTS: ~. J91(Y:~cM (V~ ~J.eJ bu. · I ~r ~ Ji- p~(OTJL ,mLtt k ~ cJJed ~ SUMMARY OF INFORMATION: The County Charter requires passage of an appropriation ordinance to authorize the expenditure of funds for fiscal year 1989-90. The attached ordinance details the allocation of funds consistent with the proposed budget. As in prior years, staff recommends that $1, 000, 000 of proposed local funds for schools not be appropriated in the original ordinance. This will allow the Board some flexibility to adjust the school appropriation at a later date in the event of unanticipated circumstances. staff also recommends that the FY90 . portion of funds for the 1988 bond proj acts be included in this ordinance. This will eliminate the need for another public hearing on funds for these projects later in the year. BOARD ACTION REQUIRED: Adopt the attached appropriation ordinance. ~~roB~ , LJi~mes I . L. Stegmaier Direc1&r,. Budget & Management . ATTACHMENTS ~ YES 0 NO 0' A:Agendal.BOS ~ADMINISTRATOR . (I 51 SIGNATURE: ./. . i J ~ 'I If u2.~(i~ ~, ,F AN ORDINANCE TO APPROPRIATE FUNDS AND ACCOUNTS FROM ESTIMATED REVENUES FOR FY90 OPERATING BUDGET AND THE IMPROVEMENTS PROGRAM FOR THE CHESTERFIELD DESIGNATED DESIGNATED FOR THE CAPITAL COUNTY OF BE IT HEREBY ORDAINED by the Board of Supervisors of the County of Chesterfield: (1) That for the fiscal year beginning on the first day of July, 1989, and ending on the thirtieth day of June, 1990, the following sections shall be adopted: See. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to provide a capital improvements program for and to operate the County: General Fund Estimated Revenue: From Local Sources General Property Taxes Other Local Taxes Licenses, Permits, Fees Fines & Forfeitures Other Local Revenue $125,605,600 37,239,400 6,076,700 796,600 6,758,800 From Other Agencies State, Federal & Other Localities 34,515,200_ Transfers & Reserves County Capital Improvements Fund Industrial Park Reserve V.P.S.A. Reserve Reserve Future Pay As you Go capital Projects 300,000 162,600 800,000 2,119,900 Anticipated Fund Balance 7/1/89 Total Revenue 15,453,400 $229,828,200 Appropriations: Board of Supervisors Clerk to the Board County Administrator's Office Budget & Management Human Resource Management County Attorney Legislative & Volunteer Services Management Services Administration General Services 241,800 170,700 280,000 351,100 450,400 460,700 77,900 1591300 624,200 G~.2 . . .. . . .. ' Information Systems Technology Accounting Internal Audit Purchasing News & Information Services commissioner of Revenue County Assessor License Inspector Treasurer Commonwealth's Attorney circuit Court General District Court JDR Court Magistrate circuit Court Clerk Law Library Police Department Fire Department Sheriff and Jail Communications Center Human Services Administration Social Services Mental Health/Mental Retardation/ Substance Abuse Health Department Juvenile Detention Home Probation Coroner Library Parks and Recreation Extension Service County Fair Community Development Administration Economic Development Planning Department Transportation Building Inspection Engineering and Drainage Sanitation Registrar Buildings & Grounds Street Lights and Roads Employee Welfare & Benefits utility Right-af-way Non-Departmental Capital Projects Debt Service Transfers Reserve For Debt Reserve, Other Reserve, Future Pay As You Go Capital Projects Fund Balance, 6/30/90 Total General Fund 3,595,600 1,138,500 230,900 459,000 84,300 1,284,300 1,433,100 246,600 1,726,900 750,000 192,900 47,000 23,500 6,200 893,200 16,000 16,136,200 14,213,700 4,086,100 1,115,100 135,300 4,576,200 6,414,100 1,430,300 1,087,200 34,600 3,000 2,851,500 2,986,000 195,600 27,500 287,200 948,400 1,653,300 290,600 1,920,000 1,434,600 1,893,200 345,000 2,395,300 274,400 4,054,900 45,400 997,200 2,000,000 11,928,300 108,352,100 2,569,700 403,.000 2,~19,900 15.679.200 $229,828,200 fI{) <<9 ./ ~ , "," .,...' ~.r . . School Qoeratina Fund Estimated Revenues: From Local Sources From Other Agencies state and Federal Government Transfers From the General Fund Total Revenue Appropriations: School Administration Administration Instruction, staff Support Instruction, student Support Attendance and Health Pupil Transportation Food Service Operation and Maintenance of School Plant Federal Projects Classroom Instruction Debt Service Total School Operating Fund County Grant Fund Estimated Revenue: From the state & Federal Government From the General Fund Total Revenue Appropriations: Youth Services Victim/Witness Assistance Community Diversion Litter Grant Housing Grant Pretrial Release Total county Grant Fund Countv CIP Fund Estimated Revenue: Bond Proceeds Interest Earnings Transfer from County Garage Transfer from utilities Total Revenue Appropriations: Transfer to County General Fund County capital Projects Total County elP Fund 2,438,250 9,194,400 73,588,350 106,4791700 $191,700,700 10,781,261 3,830,570 7,796,177 6,158,676 1,966,082 8,298,911 7,786,900 20,673,899 1,407,500 104,943,984 18,056,740 $191,700,700 $ 686,600 52,400 739,000 $ 69,200 45,000 340,600 12,500 139,000 132,700 739,000 9,032,400 890,200 225,000 200,000 $ 10,347,600 300,000 10,047,600 $ 10,347,600 0" !i,f . . School elP Fund Estimated Revenue: Bond Proceeds Interest Earnings Total Revenue 16,191,600 809,600 $ 17,001,200 Appropriations: School Capital Projects Total School CIP Fund 17.001,200 $ 17,001,200 Vehicle and Communications Maintenance Estimated Revenue: Sales Retained Earnings Total Revenue 3,044,400 225,000 $ 3,269,400 2,592,400 452,000 225,000 $ 3,269,400 Appropriations: County Garage & Motor Pool Two-Way Radio Transfer to County elP Total Vehicle and Communications Maintenance Risk Management Fund Estimated Revenue: Service charges Transfer from General Fund Fund Equity 7/1/89 Total Revenue 1,882,600 200,000 2,841,300 $ 4,923,900 Appropriations: Risk Management operations Premiums and Less Estimates Fund Equity 6/30/89 Total Risk Management Fund 261,700 1,620,900 3,041,300 $ 4,923,900 County Airport Fund Estimated Revenue: Sales Use of Money and Property Transfer from General Fund Total Revenue 727,600 385,900 50,000 $ .1,163,500 Appropriations: Airport Total County Airport Fund 1,163,500 $ 1,163,500 jj 55 , . p. .. r . . Countv Nursinq Home Fund Estimated Revenue: Patient Care services Transfer from General Fund Used From Reserves Total Revenue 4,804,400 570,000 101,100 $ 5,475,500 Appropriations: Nursing Home Total County Nursing Home Fund 5,475,500 $ 5,475,500 Water Fund Source of Funds: Water service Charges capital Cost Recovery Fees other Revenue Used from Improvement & Replacement Fund Total Revenues 10,519,000 12,080,750 2,418,500 231,450 $ 25,249,700 Appropriations: Water operations Water Debt Transfer to capital Projects Total Water operating Fund 10,328,900 2,702,800 12~218LOOO $ 25,249,700 Wastewater Fund Source of Funds: Wastewater Service Charges capital Cost Recovery Fees other Revenue Total Revenue 13,097,200 15,429,600 4,213,500 $ 32,740,300 Appropriations: Wastewater operations Wastewater Debt Transfer to Utility capital Projects Transfer to County Capital projects Addition to Retained Earnings Total Wastewater Fund 8,563,700 5,426,600 10,584,000 200,000 7,966,000 $ 32,740,300 Utility Capital Projects - Water Construction~~ Source of Funds: Water Bond Interest Transfer from Water Improvement & Replacement Fund Total Revenue 118,000 " 12.218.a~o $ 12, 3 3 6 , 0' 0 Appropriations: Water capital Improvements Total Water Capital Improvements 12~336~OOO $ 12,336,000 , 41,56 ,. .' . . utility Ca?ital Pro;ects - wastewater Construction Source of Funds: Wastewater Bond Interest Transfer from Wastewater Improvement & Replacement Fund Total Revenue 1,620,000 101584,000 $ 12,204,000 Appropriations: Wastewater capital Improvements Total Wastewater capital Improvements 12,,204.000 $ 12,204,000 See attached Schedule for project listing Sec. 2 Appropriations in addition to those contained in the general appropriation ordinance may be made by the Board only if there is available in the general fund an unencumbered and unappropriated sum sufficient to meet such appropriations. See. 3 Except as set forth in Sections 7, 13 and 14, the County Administrator may, as provided herein, authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or agency. The County Administrator may transfer up to $15,000 from the unencumbered balance of the appropriation of one department or agency to another department or agency, including the contingency account encompassed in the Non- Departmental appropriation. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $15,000. Sec. 4 The County Administrator may increase appropriations for the following items of non-budgeted revenue that may occur during the fiscal year: a. Insurance recoveries received for damage to County vehicles or other property for which County funds have been expended to make repairs. b. Refunds or reimbursements made to the County for which the County has expended funds directly related to that refund or reimbursement. c. Any revenue source not to exceed $15,000. Sec. 5 (a) All outstanding encumbrances, both operating and capital, at June 30, 1989 shall be reappropriated to the 1989-90 fiscal year to the same department and account for which they are encumbered in the previous year. (J 5'7 , . . . I" . See. 5 (b) At the close of the fiscal year I all unencum- bered appropriations for budget items other than capital Projects, grants, and donations restricted to specific purposes shall revert to the Fund Balance Available for Appropriation of the fund in which they are included. See. 6 Appropriations designated for capital proj ects will not lapse at the end of the fiscal year but shall remain appropriations until the completion of the project or until the Board of Supervisors, by appropriate ordinance or resolution, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances., This section applies to appropriations for Capital Projects at June 30, 1989 and appropriations in the 1989-90 budget. Sec. 7 That the County Administrator may authorize the transfer of utilities capital Projects funds that are 20% or up to $100, 000 of the original proj ect cost, whichever is less I from any Utilities Capital Project to any other project or to the balance of the water and wastewater construction funds. Sec. 8 That the approval by the Board of supervisors of any grant of funds to the County constitutes the appropriation of both the revenue to be received from the grant and the County's expenditure required by the terms of the grant, if any. The appropriation of grant funds will not lapse at the end of the fiscal year, but shall remain appropriated until completion of the project or until the Board of Supervisors, by appropriate resolution, changes or eliminates the appropriation. Upon completion of a grant project, staff is authorized to close out the grant and transfer back to the funding source any remaining balances. This applies to appropriations for grants outstand- . ing at June 3D, 1989 and appropriations in the 1989-90 budget. Sec. 9 The County Administrator may appropriate both revenue and expenditure for donations made by citizens or citizen groups in support of County programs. Any remaining unencum- bered balance of a restricted donation at the end of the fiscal year will be reappropriated into the subsequent fiscal year. Sec. 10 The Director of the Accounting Department is autho- rized to make transfers to the various funds for which there are transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance wi th any existing bond resolutions that specify the manner in which transfers are to be made. See. 11 The Treasurer may advance monies to and from the various funds of the County to allow m~ximum cash flow effi- ciency. The advances must not violate county bond covenants or other legal restrictions that would prohibit an advance. {j 58 · .' . ,. . . . '. . .<j '" ,~ Sec. 12 The County Administrator is authorized to make expenditures from the following Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund: a. Nursing Home Patient's Fund b. M. W. Burnett Employee Award Fund c. Special Welfare Fund d. T. F. Jeffress Memorial Fund e. County Deferred Compensation Fund f. Pension Trust Fund Sec. 13 The County Administrator may transfer, consistent with the county's risk management program, any amount of the Insurance Reserve funds to departments as needed and to the Risk Management Department for use to hire additional personnel in order to maintain the Insurance Fund. Sec. 14 The County Administrator may transfer any amount of the Salary Adjustment funds to departments as needed for pay-for-performance costs in 1989-90. (2) That this ordinance shall become effective on July 1, 1989 at 12:01 a.m. A:Ordinanc ,) 59 """ ~ ~..... c;_.~ c,......... ,"'\ _"~9O , 1 '9... ,--. . \ : " - ~ ~ -I ...... J '11 .:= l~~'~ ~ e CHESTERFIELD COUNT_ BOARD OF SUPERVISORS G. H. APPLEGATE, CHAIRMAN CLOVER HILL DISTRICT C" F. CURRIN, JR.t VICE CHAIRMAN BERMUDA DtSTRfCT HARRY G. DANIEL DALE OfSTAICT JESSE J. MAYES MA TOACA DISTRICT MAURICE B. SULLIVAN MIOLOTHIAN DISTRICT P.o. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 It c;:, 1 ~ ~~f"",., :.\ V ~O~ FROM: Richard F. Sale, Deputy County Administrator David H. Welchons, Director of Utilities LANE B. RAMSEY ~UNTY ADMINISTRATOR '\ \ \- \ \ ) / I I I _/ MEMORANDUM c.. :!<~~~i ~;:~~.f~'Tfi;?:;'{i "ri.-:....! ~..::-;r,'Ef D \," \ .,~ ... .... . . I"<! ~ ...<3 .j :;; TO: DATE: April 18, 1989 SUBJECT: Utilities FY 1990-94 Capital Improvement Plan Attached is a copy of the adopted Utili ties C. I. P. and a suggested memorandum tr~nsmi tting the adopted plan to the Board members. DHW/jhm n1~~ ~~~ ~ Attachment < cc: Jay Stegmaier / A:APR6189 {~ ( ~ /3v::/L ,Lpu :JI~ C:dClA.i-. -tb {f;t)-e ~ (!~. to. '~Lco ~ dtt}-U!J, ?lute BOARD OF SUPERVISORS e e CHESTERFIELD COUNTY P.o. BOX 40 CHESTERFIELD. VIRGINIA 23832 (804) 748-1211 G. H. APPLEGATE. CHAIRMAN CLOVER HILL DISTRICT C. F. CURRINt JR.. VICE CHAIRMAN BERMUDA DISTRICT HARRY G. DANIEL DALE OISTRtCT COUNTY ADMINJSTRATOR LANE B. RAMSEY MAURICE B. SULLIVAN WIOL011-4tAN OISTRfCT JESSE J. MAYES MATOACA OISTFUCT MEMORANDUM TO: The Honorable Members, Board of Supervisors FROM: Lane B. Ramsey, County Administrator DATE: April 18, 1989 SUBJECT: Utilities FY1990-94 Capital Improvement Plan Attached is a copy of the FY1990-94 Capital Improvement Plan as adopted by the Board on April 12, 1989. The first year of the plan is the FY90 Capital Improvement Budget and included in the appropriations resolution. DHW/LBR/jhm Attachment A:APR6189 e e CHESTERFIELD COUNTY DEPARTMENT OF UTILITIES CAPITAL IMPROVEMENT PLAN FISCAL YEAR 1990 TO 1994 ADOPTED APRIL 12, 1989 c.... 0 -:. w '" < .. 0 ~~ ~ e 0 0.. ~ <<t 0 0 i-I on "" ,.., ~ ~ Q\ ~ >4... N .., .... N c,j e e 8 0 8 8 0 g 0 8~ 0 0 8 :5 0 0 0 0 8 0 0 8 0 0 0 0 0 Q Q Q 0... 0... 0... 0.. 0.. 0 0.. 0 0" "" 0 .., Q 0" .... j 0 0 0 0\ Q "" .:I 0 0 0 0 ,-, .:r ,.... r""I ,.... to- ..n ..... 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N ,",,0'4"" cO td r..i I 8 8 8 ~ ~ ..# 0.. ~ ~ 0'" 0" 0 8 .... ..,., ~ .... ell ;t\ "" ~ ... tI1 : N ... ~ ~ 0 o 8 ~ ~ i g 0 ~ ..., 0... 0 8: 0 ~ ~ 8'" 0" 0" en >- a N ~ ,., roo. 8 ~ en C' ..., .... '" '0 ~ >- ~ N .... 3 ~ ~ ~ 0 0 g 8 0 ~ 0 0 8. e f'\t 0 0.. 0... 0.. ..... 0- :s. i , ~ W"'l III 0 0 ~ ..... .-I .., V'\ 0 Q"l ,.... ...-I 00 t!Q ..... ~ ~ ~ ~ """" ~ 0 8 0000 Q ~~~g ~ Q 0.. ~ 0 ,.., -:;"" i i 8" 0 ~ ..., ~ J.n 4'....000 ~ N"" ...-I'" .. ...... '" ~ I 0 g o 0 ~"" 0 o 0 0 0.. ..0.. 4", ~ 0, 4 .... 0 8 Q\ 0- ..,., cD ,... <D n 0 4 CI' tQ ~ :::: i a: ~i ""'t G. f~ f-4 i U'1 8 8 5 2: a ill ! t; ~i "'-I ~ a.. ~: i ~ ! .. ! - I ..... "" - = ~ ~ N ~ i ~ ~ (1'1 - .... si~~ :: E ell ! 8 ~ IX :J :::a. < ... ~ <!: .... ~ ~ i < Et t; 3 t; ~ ;;;ul~ t ;&1 f"'" ~j ;; ..., ~ : ~ ~ 0 ~ S. t a::; ;;:: << =00 A. -<< Q. tI) / J J ,A. CHESTERFIELD COUNTY BOARD OF SUPE RV I SORS AGENDA MEETING DATE: April 1?, 1989 ITEM NUMBER: 12.A. SUBJECT: Public Hearing to consider the conveyance of a lease of real property at Bensley Park for operation of food concessions. COUNTY ADMINISTRATOR- S COMMENTS: ~ /}ff'~ SUMMARY OF INFORMATION: The Board of Supervisors is requested to consider the conveyance of a lease of real property at Bensley Park for operation of a food concession. BACKGROUND: Food concessions at parks and athletic complexes are a major source of revenue for youth sports associations. This revenue is needed to help offset the high costs of operating a youth sports program. Bensley Park is a new park with a concession facility that the Bensley Athletic Association would like to operate. They have played a major role in the purchase and development of the Park. The Department wishes to enter into a long term II three yearll lease agreement with the Bensley Athletic Association for the operation of a food concession. RECOMMENDATION: Staff recommends that the Board of Supervisors approve this request. ATTACHMENTS: YES 0 NO 0 ffiE~EDBy~AL7~ M.D. "Pete" Stith, Jr. Director, Parks & R€i:::cre>a t i on SIGNATURE: ~ V ~duNTY ADMI NISTRATOR fJ f)" e e .... CI-lESTERFIELD COUNTY ~jJ . UPERVISORS G. H. APPLEGATE, CHAIRMAN CLOVER HILL DISTRICT C. F. CURRIN, JR'l V1CE CHAIRMAN BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT MAURICE B. SULLIVAN MIDLOTHIAN DISTRICT P.o. Box 40 CHESTERFIELD, VIRGINIA 23832..0040 LANE B. RAMSEY COUNTY ADM1NISTRATOR MEMORANDUM TO: Richmond News Leader FROM: Chesterfield County Board of Supervisors DATE: March 24, 1989 SUBJECT: Meetings and Coming Events One (1) time, Tuesday, March 28, 1989 Please confirm by calling the Clerk to the Board of Supervisors Of:fice at 74~-1200" Joan S. Dolezal Clerk to the Board of /tp Attachment <'J: e e ~ '-- CHESTERFIELD COUNTY P.o. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 BOARD OF SUPERVISORS tf~ G. H. APPLEGATE, CHAIRMAN CLOVER HILL DISTRICT C. F. CURRIN, JR.t VICE CHAIRMAN BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT MAUR1CE B. SULL1VAN MIDLOTHIAN DISTRICT LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: Progress Index FROM: Chesterfield County Board of Supervisors DATE: March 24, 1989 SUBJECT: Meetings and Coming Events One (1) time, Tuesday, March 28, 1989 Please confirm by calling the Clerk to the Board of Supervisors Office at 748-1200. /tp Attachment ~'~.~., e . . J ~ ( TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regular meeting on April 12, 1989 at 7:00 p.m. in the County Boarq Room at Chesterfield Courthouse, Chesterfield, Virginia, will hold a pUblic hearing to consider the conveyance of a lease of real property at Bensley Park for operation of food concessions. Copies of the lease are on file in the County Administrator's Office, Ghesterfield, Virginia, and may be examined by all interested persons between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. ~ , ",. .1 l . ~~/ ., ..t .'- e .... ' . . '€b (' IJt' 0 9 r.: J3~ - 2' 11 il r:.\~ . EVENINGS A't~D ::;Ui\JOf\ Y 15 r'RANKLIN ST., P.ETE.RSBURG, VIRGINIA ~3~04 AD C.QPY (804.) 732-3456 . DATE: ~a(t.h3W q g- ~ Ace OUNT: ~S tv H"€ I ci ~U 1'\ ~ &l s 40 ~r u ~c. ... .s . . ~: Tc.tt.~ f\Jo+tUL 6Q_n.s I~ pD..r 1( PoocL ~CJ/lu..&S fo...,...s Dates Published: ~Clvm dB . . ,19 ff<j . .. ;3rO Inches l,gl 8'"'" 0 '1 .rt per inch $ cJ. tt · c;> 7 TAKE NOTICE Take notice that the Board . rs of Chester- of SupervlSO . ., at a field. County , Yirg1D18.'April regular meeting on. 12 1989 at 7:00 p.m. m the County Board Room at Chesterfield CoU!th~~e, Chesterfield, Vlrgln~a, will hold a public heanng to consider the con~ ance of a lease of p.......... roperty at Bensley AI' A. for operation of food concessions . Copies of the lease are. o~ file in the Coup,ty Admini- strator's Office, Chester- . V" . a and may fIeld, ~ed b' all inter-' be examm Y ested personS between the hours of 8:30 a.m. to 5:00 jl .m., Monday thruugh ~daY. 3/'a/89 . '!..-- -- --------- ~Ri(hmond Newspapers, Inc. An Affiliate at Media General COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.o. BOX 40 ATTN: JOAN DOLEZAL CHESTERFIELD, VA 23832' f'~-O~ ":' . :! /~ ;.) .- ' 'E' I ,.u' . ~JS~IAKE;HOILCE!~~1.~~; if' a.~.e \!12.tice r.t. .halj ,~.~ B.9arct ': Q_~.'~. ~.'!7: . : p8.ryI~rs~of~ c~er:r'~~_~tco_unty l~ ;i,"'i'glnla~at~; a:"iegu1ar;,~ ~~.Ing'~ on: ~*"Ap.rll ~,1 ~r~1~~9 ':,at ~ 7_~OO. p.m.eJ!, ~t~~ ;r. Cou~tytl;lOar.;tJri f"~oorrfra_ttl ~er;~ ~ . a;,~,fie'd1 COUrthouse,. Chesterfield, I.VI~ I ijgl~18t"WIl~ tlol~ ~a~ pu}:~.lic ,:h)3arlng~. ~Q' ~ co_n8I.d~r .~J~l:ie'-:;::'co....!!.veyance ~ ~ g, ~,"~ f;;: 1~.;_9f :~ r.8aJ., p-rgp9r!Yt ~~ i Bensl~: ~;~~~~~~~~Wf/~l~~f.S%~~ t' j,Coples.' Qfl, t~~~ I~ :are.~_o~~' flle ~ I~: ~ i; the COuntY-; AdminlstratorsLOfflce:., l~::-:. Chesterfleld:'/ ~Irginla~ ~ arid; rriay~ be~, [:'examtried ~ by.~ an'J': interested; per:: t:fSo-ns~ birtWeeii~the ,JloursYofg 8:30. ~~f~~m;~~~~1f~e~'~~1~i~ [~~~~~~~~.~r~ ::\., . ~ ~ J ~ ~ . i~ .. ~ -:.: !1 ..) ) P.O. BOX C-32333 RICHMOND, V1RGtN1A 23293-0001 804-649-:6000 220806 :t.. ~t~:~~;f?~~' DATE ;;..; .~~! A::'.t;~. 28MAR89 r RICHMOND NE\\'SPAPERS, INC. publisher of THE RICHMOND NEWS LEADER Richmond; V a..M.~.~..~.~.J.~.~.~........ h d u.~ HOl~~.....................\ This is to certify that the attadc Ne .....L~~d~.;...~.newspaper pub\ · h d' The Richrnon eWS ..' was publlS e .ID fRo hmond State ofVirgtDla. lished in the CIty 0 Ie · ~ 1989 . MI\R 2 () ................ ....... ..... .......... ................................ '~"~R' 2.8.1989..... The first insertion being given......QA........ ..............;............ worn to and subscribe~ before me fA l A A/ J. ~ 1\ ~~..~~' .....~. ., .... ~.. · .., ..... No~ar;;.~~~~~ ' GERAlml'lE JOH " N State of rginia. City of Rich mond: ~UPfRVJ~UR..l\Cj;J.s.. ~G.........., ..' .......... TITLE My ~~nJ(FM~s J!ilv 1,. ~ ;'{: " r.. ~ ~l .. >. -: . '?~ ~~t'f" '.~~' ,.;;"5:;1 - t .,~. ~. ~ ... .., -':,!, j ~ ! f !. ?J j !. P t,,;"~"~ 11: ~ 1: ,f:J .. /L r ! }."l'p l; \ l.~< ~ 1. . ~r l ~ r: ~: }i ~n< I 'f\:~.f'\1\J f\ ."'.t .... ,~ ~~7!.~...~'. -; .t..t -4 _._:~. 51.11 % CASH D1SCOUNT IF PAID OK ,:OR "BEFORE 15th OF,THE SUCCEEDING MONTH, NO DISCOUNT ALLOWED THEREAFTER. 9-. r f' .~, '2" ~f~~ 1-J.. . I' " .. . I ,,~; "J t:: ~ ~ :T TO: t\ 'r'lr....} ~.lf.~-!/1 ~.~~S~:l~. ;:? 13. /~ 'j ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ..: MEETING DATE: April 12, 1988 ITEM NUMBER: 12.B. SUBJECT: Public hearing to amend ~12-128 of the Code of the County of Chesterfield, 1978, as amended, relating to business license taxes for wholesale merchants COUNTY ADMINISTRATOR1S COMMENTS: I(~ ;ff1Yl~ SUMMARY OF INFORMATION: The Department of Economic Development has been negotiating with a major wholesale company who is considering relocating their operation to Chesterfield County. Because of the company's very high sales volunle and relatively low profit margins, the current tax of $ .10/$100 on all gross purchases for wholesale merchants is considered by the company as a major disincentive to relocate to Chesterfield County. By i~stituting a $275 million cap on the wholesale merchants business license tax, the County becomes competitive while at the same time not negatively affecting the existing revenues from wholesale merchants. Currently, the largest wholesale merchant in the County is considerably lower than the proposed capo. Additionally, such a cap encourages companies in Chesterfield to continue to expand in Chesterfield, thereby increasing real estate taxes, personal property taxes and job opportunities. The proposed cap on the wholesale merchants tax would not only induce large operations to locate in the County but would also encourage growth by existing wholesale merchants. Recommendation:, That the Board adopt the attached ordinance' placing a cap on the wholesale merchants b~ess lice~se tiAo J I ffiE~ED8Y~~' VV\A~ Steven L. Micas County Attorney ATTACHMENTS: YES 0 NO [J SLM/bam3214:B7 SIGNAT URE : ~ . COUNTY ADMINISTRATOR o 61 e . . .".. AN ORDINANCE TO AMEND SECTION 12-128, CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, IMPOSING A MAXIMUM BUSINESS LICENSE TAX ON WHOLESALE MERCHANTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 12-128 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted as follows: Sec. 12-128. Amount of tax. For every license issued to a person engaged in business of a wholesale merchant the amount of license tax to be paid therefor shall be equal to twenty-five dollars on the amount of purchases up to $25,000 throughout the preceding calendar year and ten cents on everyone hundred dollars over $25.000 of the amount of purchases throughout the preceding calendar year. No license tax shall be assessed under this section for purchases exceedinq $275,000.000 in a calendar year. bam055.txt l' Lt , !J2. ./~ e e CHESTERFIELD COUNTY P.o. Box 40 CHESTERFIELD. VIRGINIA 23832-0040 , ,f , \ -BOARD OF SUPEr.VISORS G. H. APPLEGATE, CHAIRMAN CLOVER HILL DISTRICT c. F. CURRIN, JR'l VICE CHArRMAN BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MA TOACA DISTRICT MAURICE B. SULLIVAN M1DLOTHIAN DISTRICT LAN E B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: Progress Index FROM: Chesterfield County Board. of Supervisors DATE: March 16, 1989 SUBJECT: Meetin~s and Coming Events One (1) time, Wednesday, March 22, 1989 One (1) time, Wednesday, March 29, 1989 Please confirm by calling the Clerk to the Board of Supervisors Office at 748-1200. ~ Joan S. Dolezal Clerk to the Board /tp Attachment ~ ': e CHESTERFIELD COUNT' . , . to.BOARD OF SUPEF!VJSORS G. H. APPLEGATE, CHAIRMAN CLOVER HILL DISTRICT C. F. CURRIN, JR'f V'CE CHAIRMAN BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MA TOACA DISTRICT MAURICE B. SULLIVAN MIOLOTHIAN DISTRICT P.o. Box 40 CHESTERFIELD, VIRGINIA 23832..0040 LAN E B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: Richmond News Leader FROM: Chesterfield County Board of Supervisors DATE: March 16, 1989 SUBJECT: Meetings and Coming Events One (1) time, Wednesday, March 22, 1989 One (1) time, Wednesday, March 29, 1989 Please confirm by calling the Clerk to the Board of Supervisors Office at 748-1200. . ~GJ-- Joan S. Dolezal Clerk to the Board of /tp Attachment ,.' t," e e . .) ": ..... .. ..J TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regular meeting on April 12, 1989 at 7:00 p.m. in the County Board Room at Chesterfield Courthouse, Chesterfield, Virginia, will hold public hearings t~ consider: 1. An ordinance to amend Section 12-128, Code of the County of Chesterfield, 1978, as amended, imposing a maximum business license tax on wholesale merchants. 2. A resolution authorizing the issuance of not to exceed. $408,836.34 general obligation School bonds (the "Bonds") of the County to finance the purchase of equipment through the Governor's Educational Technology Initiative Procurement and Financing Program for school purposes in accordance with Sections 15.1-171.1 and lS.1-S04)COde of Virginia, 1950, as amended. 3. An ordinance to amend the Code of the County of Chesterfield, 1978, as amended, by amending Article III, Sections 21-63.1 and 21-67.12 and adding Sections 21-67.25 through 21-67.40 to create a new.overlay zoning district for Midlothian Village. 4. An amendment to the Northern Area Land Use and Transportation Plan and the Powhite/Route 288 Development Area Land Use and Transportation Plan, elements of the Chesterfield County Comprehensive Plan, which specifically addresses the Midlothian Area Community of Chesterfield County. This amendment addresses future land use, utility, community facility, transportation, and streetscape improvements within an area lying generally between Otter'dale Road, Murray aIds Drive, Lucks Lane, and the 'southern boundary of Salisbury Subdivision. Copies of the ordinances, resolution and amendment are on file in the County Administrator's Office, Chesterfield, Virginia, and may be examined by all interested persons between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. ~~. ..-Richmond Newspapers, Inc. An Affiliate of Media General e e P.o. BOX C-32333 RICHMOND, VJRG1NIA 23293-0001 804-649-6000 BER . 220806 ;'~ ~ ,.; .~~!:~ i DA rE .,' of" ,,( ~'. 29MAR89 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 ATTN. JOAN DOLEZAL CHESTERFIELD,' VA 23832 ',~~ . Taka notlea that the Board of Su.. . pervlsOrs of cnesterfi.e1d Couf\ty. \ V\rg,\n\a. at a C'OQu'a.r msetlng on " April 12; 1989 at 7:00 p.m. in UlG I county ,Board Room at 9hest~r- . fletd Courthouse, ChesterfIeld. Vir.. ~Inla. wUl hold public h4;tannQs to , onsider: \l.An ordinance to amend SecUon 12-128. Code of the County of Chesterfield, 1978. as amendeda\ " Imposing a maXimum business li- cense fax on .wholesale met.. chants. 1 '2. A resotutlon authorizing the Issu anee ot not to exceed: $408,836.34 general oblIgation, School bonds (the -BondS-) of the :. County to finance the purchase of ~ equipment th.rough the Governor's EducationaJ 'Techno'ogy Inltlallve Procurement and Flnancing Pro- ~ gram for School purposes In sccor. ~ dance with Sections 15.1.171.1', and 15.1-504, Code of Vlrglnla. 1< 1950. as amer:tded. 3. An ordinance" lo amend the: : . Code of the County of Chester! field. 1978. as. amended, by { I amending Article 111; Sections 21. 63.1 and 21-67.12 and adding Sec- \ ' tions 21-67.25 through 21.67,40 , to create a new over18:1 zoning dis- trict for Midlolhlan Vitlage. 4. An 'amendment to the Northern Area Land Use and Transporta-, lion PInn and the Powh\te/Route 288 Development Area Land Use and Transportation Plan, e1emenls of the Chesterfield County Com- prettenalve Plan, which specifically , addreSses the Mldlothian Area Community of Chesterfreld Coun- . ty. This amendment addresses fu.. ture 1and use, utility, 'communlty facility, transportaUon, and &' - - -- - /-Notary Public streetscape lmprovements within r,; State of Virginia, City of R."ch mond.' an area Iylng generally between t _ Uu rn 8::~ckSR~;,. 8~dr~ s2.~~~., M}"Q)II'lD&SlM bjkf&;./anuary 6, 1992 ern boundary of Salisbury Subdlvl- slon. ' Copies 01 the ord Inanc6S, reso'u- ~ . ~ tlon and amendment are on tile In ' ,,!. the County Adminlstra10r.s OfUce"l \ _: " " < < ,I ,.. . :' ;'", Chesterfield. Virginia, and may be .'" t ''"'. 1 ,.', . .: examined. by all ~nterested per- . . . · . ~ ' . sons between the hours of 8:30 ,. >,' a.m. to 5:00 p'.m., Monday ~ ... '~ throuah Frtda~ .~. > 'Irnun'tIriQ+amencrment are on tile fn . ~~ ~,the County Administrator'S ivn- ,;. ;< I~f ,.Cheaterfleld.;.Vlrglnla: and'hr"7b;r . :i ,!" '.. , . ) )I'~' 8X8f1!lnedtbY'If81Pllntereet.ou.l~ 'I;' it" ' ,II}, , .' llsons~between'thelhoura ~ l~"', I.'., ' ~ tam r.'"lo'"~'5:OOT''' ' 0 ~r8:30, " . . .. .. , (1,' .t'iti Q~f;rtMond -; f ..' {~ ~~hrouall fttd~'Jti'ln~'~'-it!ll't.lJ"'~,flI~';' <,~,':.,' .' . ~:..~' 'I.R~;'~")' If: ~~ ',~~, .t-,"" > f}' ,>,.' '. f ; -f . '~iii~~, ~. I' \, d' ~ ',; '....v '. .'. ' k~' '~. ~Ui~q::t.\~'>llY,;' lih.. ~rtfi'; . 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'~l'f'jI"'if" "'IT~i':" M'il1Jp~;;b. ill i~l):.}.~; .' l~' '~:f;j, >\"'\~.~..:.. ~b:.]f:~:~~j.J:?'~.'..' ;~!~.~f1';':' ~j..\1\ F:;;' ::.' .. _'~~.~~1~ I ' , -...)r.....~ -....t~l!!~ RICHMOND NE\"SPAPERS, INC. Publisher of THE RICHMOND NEWS LEADER Richmond, vB.....MAH..2.a..1.98.9..... This is to certify that the attached..J~~.r#m~~.................\.:.. was published in The Richmond News L~B~e~, a newspaper "b- lished in the City of Richmond, State of V IfgIn18. MAR 2 2 1989 MAR 2 9 1989 .................................................................................................................................... . Notary Public State of Virginia, City of Rich mond: MJ6>f.cJ~Hwi iltHeesJanuary 6. 1992 . · . · · · · . · .. " · . · · . · · · · . · . " · · · . · · :i. .i- i~ L [ .. . · . · · . · · . · .. .. · · " ~~~~.:~r~~;i~.';~.~.. ..................................................."............ . l'lTLE un.... ~ .'{ ~.. '. ~ . ~t~t~. .' " ~'~ ... !"':'t ~ 'T.' · "'.1' I~ ;, m.fHH~ ~~nnH:.,t},.J;.hp~Jn~trh ~ ", ~ 1!~ ~ ~ .! 1 J1 ' I i ';':l.,~," '\.~\1 J" 1...11' ,.'"' '~, t(. ~ it : ii if I (~. 1 ,t ~ n , t.n i . _ ~ J"1 if _I ~,\. . 1 ,,'F. ~ !\ 1 F ~ 1'1 J -I' . ,I. I. . ~ ,\ I _f .oJ ~ I ~ MOUNT l~~~ :~~~; . J1~,':(~<'~ . !.~;,"18 IX. ,.; "l I (':r:iI. \ :, " : , 'I,.... :' . , ;:~.; , '~ ,,' " II Jot p t ! . ~ r. 'i !;< .~. ,~ ~ - i~~t!;~:~~;;{;': "- l.t.. '"' ." ,. " % CASH DISCOUNT IF PAID 0 OR BEFORE 15th OF THE SUCCEEDING MONTI- NO orSCOUNT ALLOWED THEREAFTER. ...#' ._- €br I) r \).9 r (" 5.5 .. $[ 1\ ~ (':\.. EVE N i N G S i\ ~\j D .:; U i-.j 0 J\ Y J5FRf\.i'JKLIN ~!.:- PETERS8IJF~G. VlnGIN.li\ 23804 (804) 732-3455 AD COpy DATE: vVCtr (' h C3 G 19 g 9 ACCOUNl': CJ\ O."cs:kr tc; Q IJ ~.cvn~ i2:d oF- SUPQr'u; Sov J RE:~al(<Lj\jo+-\UL .... .1. 0mfLY\d SQ c../-tor) 1;)-/;)-8. Dates Published: ...JUO -r t...il .dd,0?-2 .19.Q:L 9,0 8'".. 0 CI rt per inch. $ .j C( 5. G ~ Inches t@. --...........---- 3. An ordinance to amend the Code of the' County of ! Chesterfield, 1978t as 1 amended, by amending , Article III; Sections 21-63.1 . 'and 21-67.12 and adding Sections 21-67.25 through l j 21-67.40 to create a new ~ ,f overlay. zoni~g district for ~ Midlothlan VIllage. , ~' 4. An amendment to the \ "" Northern Area' Land Use TAKE NOTICE and Transportation Plan l Take notice that the Board and the Powhite/Route 288 ,I of Supervisors of Chester- . Development Area Land J field County, Virginia, at a Use and Transportation regular meeting on April Plan, elements of the 12. 1989 ~t 7:00 p.m. in the Chesterfield County Com- { , County Board Room at prehensi ve Plan, which Chesterfield Courthouse, specifically addresses the f Chesterfield, Virginia, Midlothian Area Com- will hold public hearings munity of Chesterfield to consider: County. This amendment ,1. An ordinance to amend " addresses future land use, I . Section 12-128, Code o~ the utility, community. facil-I ,County of Cheste!"fleld, ity, transportationp and I 1978, as amended, l~poS- streetscape improve- ~ ing a maximum busmess ments within an area lying i license tax on wholesale generally between Qtter-: ; merchants. dale Road, Murray Olds! 2. A resolution authorizing Drive Lucks Lane, and the issuance of. not to ex- the s~uthern boundary of ceed $408;836.34 general Salisbury Subdivision. : obligation School bonds Copies of the ordinances, (the HBonds"') of the resolution and amend-. County. to finan~e the ment are on file in the; purchase of equipment County Administrator's I through the Governor's Office Chesterfieldt Virgi.. Educational Technology nia a~d may be examined: ,I Initiat~ve ~rocurement by' all intereste~ persons i . and FInancIng Program between the hours of 8: 30 . for School pu:poses in. ac- a.m. to 5:00 p.m., Monday cordance wIth SectIons through Friday. 15.1-171.1 and 15.1-504, 3/22 29/89 Code of Virginia, 1950t as ' t amended. ____ _ _ _ _ ~__-' ---.---- -" -' ,'- I 2. ,~ . r J ,.J CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NOA MEETING DATE: April 12, 1989 ITEM NUMBER: 12.C. SUBJECT: Public Hearing to Consider the issuance of the Governor's Educational Technology Initiative Funds COUNTY ADMINISTRATOR'S COMMENTS: An" 'oJ;"NJ.i~ A.AM~ ~ ~~ /}~~ - y~ UJ~ /~~U/;-l "rF'/- ~ ,4eN:VLcf t ~ e{A{.d $dcrcJ( %3cJtVt-~< SUMMARY OF INFORMATION: PURPOSE: The purpose of this item is to conduct a public hearing in regard to the issuance of $408,836~34 of general obligation school bonds by the County to finance the purchase of equipment for school purposes through the Governor's Educational Technology Initiative Procurement and Financing Program. BACKGROUND: The original request for participation in the program in the amount of $352,200 was approved by the School Board on September 27, 1988 and the ~oard of Supervisors on October 12, 1988. The original amount was predicated on the State's estimated enrollment (ADM) for Chesterfield and the State's estimated costs for the equipment requested. The bids have been finalized and the enrollment figures have been adjusted and Chesterfield's eligible funding in this program is now $408,836.34. The funding includes 204 microcomputers ($306,552.84), 49 printers ($24,867.50), and 8 satellite earth stations and receive classroom equipment ($77,416). PREPARED BY~ ~~ ~ Ral L. Westbay Asst. Supt. of Finance ATTACHMENTS: YES [J NO [J SIGNAT URE : ~ o 6 3. COUNTY ADMINISTRATOR ~~ f' . . .' Board of supervisors Agenda April 12, 1989 Page 2 The General Assembly has appropriated sufficient funds to pay the debt service for fiscal year 1990. It will require action in future General Assembly sessions to continue the funding beyond June 3D, 1990. If future General Assembly actions do not maintain the appropriations for this debt service, that could translate into approximately $115,000 per year for four years for Chesterfield County Public Schools. Funding of that amount could be included in the operating fund in lieu of capital outlays, if necessary. . A resolution approved by the School Board on March 14, 1989 consenting to the issuance, delivery and sale of $408,836.34 general obligation school bonds, educational technology series, of the county of Chesterfield, is attached. RECOMMENDATION: The School Board requests the Board of Supervisors to consider (1) adopting a resolution authorizing the issuance, sale and delivery of General Obligation Bonds, Educational Technology Series, of the County of Chesterfield, Virginia, to the Virginia Public School Authority in the amount of $408,836.34, and, (2)appropriating the funds for the aforementioned equipment. o 64 e e VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, March 14, 1989. at . 'seven-thirty o.clock .in the Board Room of the School Administration Building PRESENT: Maria Keritsis, Chairman Jeffrey S. Cribbs, Vice-Chairman Griffin R. Burton William H. Goodwyn, Jr. Jean Copeland RESOLUTION CONSENTING TO THE ISSUANCE, DELIVERY AND SALE OF NOT TO EXCEED $408,836.34 GENERAL OBLIGATiON SCHOOL BONDS, EDUCATIONAL TECHNOLOGY SERIES, OF THE COUNTY OF CHESTERFIELD, VIRGINIA WHEREAS, the Board of County Supervisors (the "Board") of the County of Chesterfield, on April 12, 1989, will consider adopting a resolution (the "Resolution") authorizing the issuance, sale and delivery of not to exceed $408,836.34 General Obligation Bonds, Educational Technology Series (the "Bonds"), of the County of Chesterfield, Virginia, to the Virginia Public School Authority; NOW, THEREFORE, BE IT RESOLVED: 1. On motion of Mrs. Copeland, seconded by Mr. Burton, the County of Chesterfield School Board hereby cO.l~se.rJts'i.toitb'e~issuance,."salei' and delivery of the Bonds as authorized and approved, and requests the Board to authorize and approve the issuance, sale, and delivery of the Bonds, all pursuant to the Resolution. 2. This resolution shall take effect irnrnediately. I hereby certify that the foregoing constitutes a true and correct copy of a resolution duly adopted at a regular meeting of the County of Chesterfield School Board held on March 14, 19891 and that such resolution has not been amended, modified or repealed and renlains in full force and effect as of the date hereof. Date: March 14,1989 o 65 ~~erk of the School Board of the County of Chesterfield, Virginia a copy teste IJ~~/ 11/ ~~ ~~ \,.<\ ): \...~ ,\~~ .~J\~ ~ ,~ "~'.~?~~~~:~:\~'$).~'" '(~". t5;);:\,\.,.. <.\...\) \ '\.~.. t ..~::>.. ~~.\~' .~;r.\~:\~" .. ~ ~ ~ ........ :> ... \:C-.' \.~\.... "'" . I / )----;.1 CCPS MEMORANDUM #129 TO: FROM: SUBJECT: "- SCHOOL BOARD ~ OFFICE OF THE SUPERINTENDENT c;:t: ~ . RESOLUTION FOR THE GOVERNOR1S EDUCATIONAL TECHNOLOGY INITIATIVE PROCUREMENT AND FINANCING PROGRAM PERTINENT INFORMATION: The School Board advertised for a public hearing to be held on this date in accordance with .Sections 22.1-79(7) and 15.1-185, Code of Virginia 1950, as amended, on the consent by the Board, to the County of Chesterfield, Virginia for the issuance of not to exceed $408,836.34 general obligation school bonds by the County to finance the purchase of equ i pment for schoo 1 purposes through the Governor' s Educa t; ana 1 Technology Initiative Procurement and Financing Program. The School Board authorized the Superintendent to sign the memorandum of agreement between the Virginia Department of Education and Chesterfield County School Division and adopted a resolution requesting participation of the Board of Superv; sors ; n th is program on September 27, 1988. The County Board of Supervisors adopted the resolution on October 12, 1988; EVALUATION/ANALYSIS: The original funding amount was $352,200 which was predicated on the State I s estimated enrollment (ADM) for Chesterfield and the State. s estimated costs for the equipment requested. . The bids have been finalized and the enrollment figures have been adjusted by the State and Chesterfieldts eligible funding in this program is now $408,836.34. The funding -includes 204 microcomputers ($306,552.84) t 49 printers ($24,867.50), and 8 satellite earth stations and receive classroom equipment ($77,416). The General Assembly has appropriated sufficient funds to pay the debt service for fiscal year 1990. It will require action in future General Assembly sessions to continue the funding beyond June 30, 1990. If future General Assembly actions do not maintain the appropriations for debt service, that could translate into approximately $115,000 per year for four years for Chesterfield County Public Schools. Funding of that .,:f.. o 66 -;;. .. -.~'II: '" . amount could be included in the operating fund in lieu of capital outlays, if necessary. . Attachment A ;s a resolution consenting to the issuance, delivery and sale of $408,836.34 general obligation school bonds, educational technology series, of the County of Chesterfield. RECOMMENDED ACTION: It is recommended that the School Board adopt the resolution at Attachment A to consent to the issuance, sale and delivery of the Bonds, and for the Board of Supervisors to authorize and approve pursuant to the Resolution, and appropriate $408,836.34 of State funds for thi's grant. EED/RLW/mlb Attachment ,) 2 (j 6') "':':.. ".... r;'- e e ATTACHMENT A ! 'l RESOLUTION CONSENTING TO THE ISSUANCE, DELIVERY AND SALE OF NOT TO EXCEED $408,836.34 GENERAL OBLIGATION SCHOOL BONDS. EDUCATIONAL TECHNOLOGY SERIES, OF THE COUNTY OF CHESTERFIELD, VIRGINIA WHEREAS, the Board of county Superv; sors (the IIBoardll) of the County of Chesterfield, on April 12,1989, will consider adopting a resolution (the IIResolutionll) authorizing. the issuance, sale and delivery of not to exceed $408,836.34 General Obligation School Bonds, Educational Technology Series (the IIBondsll), of the County of Chesterfield, Virginia, to ,the Virginia Public School Authority; NOW, THEREFORE, BE IT RESOLVED: 1. The County of Chesterfield School Board hereby consents to the issuance. sale and delivery of the Bonds as authorized and approved, and requests the Board to authorize and approve the issuancet sale, and delivery of the Bonds, all pursuant to the Resolution. 2. This resolution shall take effect immediately. * * * I hereby certify that the foregoing constitutes a true and correct copy of a reso 1 ut; on du ly adopted at a regu 1 ar meet; n9 of . the County of Chesterfield School Board held on March 14, 1989, and that \:~:~ ~) 68 , ~ . -/.... . ""'.;.- e e ATTACHMENT A such resolution has not been amended, modified or repealed and remains in full force and effect as of the date hereof. Date: March 14, 1989 Clerk of the School Board of the County of Chesterfield, Virginia .0 69 '.."1" 2 't. e e .! 2 Gl RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $408,836.34 GENERAL OBLIGATION SCHOOL BONDS, EDUCATIONAL TECHNOLOGY SERIES, OF THE COUNTY OP CHESTERFIELD, VIRGINIA, TO BE SOLD TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY AND SETTING FORTH THE FORM AND DETAILS THEREOF AND AUTHORIZING PARTICIPATION IN THE STATB NON-ARBITRAGE PROGRAM. The Board of County Supervisors (the "Board") of the County of Chesterfield, Virginia (the "County") has determined that it is necessary and expedient to borrow not to exceed $408,836.34 and to issue its general obligation school bonds for the financing of the purchase of equipment for school purposes through the Governor's Educational Technology Initiative Procurement and Financing Program. The County held a public hearing on April. 12, 1989 on the issuance of the Bonds (as defined below) in accordance with the requirements of Sections 15.1-171.1 and 15.1-504, Code of Virginia 1950, as amended. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. Authorization of Bonds and Use of Proceeds. The Board of County Supervisors hereby determines that it is advisable to contract a debt and issue and sell bonds in the amount of not to exceed $408,836.34 (the IIBonds") for the purpose of financing the purchase of equipment for school purposes through the Governor's Educational Technology Initiative Procurement and Financing Program. The issuance and sale of the Bonds in the form and upon the terms established pursuant to this Resolution is hereby authorized ., 2. Sale of the Bonds. It is determined to be in the best interest of the County to sell the Bonds to the Virginia PUblic School Authority ("VPSA") at par, upon the terms established pursuant to this Resolution. The appropriate officers of the County are hereby authorized and directed to. sell the Bonds to VPSA. 3 . Details of the Bon~s. The Bonds shall be issuable in fully registered form; shall be dated the date of ~ssuance and delivery of the Bonds; shall be designated "County of Chesterfield General Obligation School Bonds, Educational Technology series"; shall bear interest payable semi-annually. on June 15 and December 15 (each an "Interest Payment Daten), beginning December 15, 19B9, e e .J at the rates established in accordance with paragraph 4 of this Resolution; and the principal amount of the Bonds shall be payable in semi-annual installments. on the dates (each a "Principal Payment Date") and in the amounts established in accordance with paragraph 4 of this Resolution. The Bonds shall be issued as a single, typewritten bond substantially in the form attached hereto as Exhibit A. 4. Xnterest Rates; Principal Installments. (a) The Administrator of the County is hereby authorized and directed to accept the interest rate or rates on the Bonds established by VPSA, provided that no such interest rate. or rates shall be more than sixty-five one hundredths of one percent (65/100 of It) over the annual rate to be paid by VPSA for the corresponding maturity on the bonds to be issued by VPSA, the proceeds of which will be used to purchase the Bonds (the "VPSA Bonds"), and provided further, that no interest rate or rates of the Bonds shall exceed nine percent (9%) per annum, and the execution and delivery of the Bonds as described in Section ,6 hereof shall conclusively evidence the same as having been approved and authorized by this Resolution. . (b) The principal amount of the Bonds shall be payable in nine (9) semi-annual installments the first of which shall be due December 15, 1989, and the remaining installments semi-annually thereafter. The Administrator of the County is hereby authorized and directed to establish the principal amount of the Bonds not to exceed $408,836.34 and to accept the amortization schedule on the Bonds established by VPSA, provided that debt service on the Bonds from their dated date until the end of the first fiscal year (1989-1990) shall not exceed the amount appropriated by the General Assembly from the Li terary Fund therefor, and provided further, that debt service on the Bonds from the second fiscal year to the fifth fiscal year shall be approximately level, subject to the actual rate or rates of interest on the VPSA Bonds, and the execution and delivery of the Bonds as .described in Section 6 hereof shall conclusively evidence the same as having been approved and authorized, by this Resolution. 5. Payment, Payinq Agent and Registrar. The Treasurer of the County is hereby designated as Bond Registrar and Paying Agent for the Bonds and the following provisions shall apply: . (a) a.ll payments of principal of and interest on the Bonds. shall be made in immediately available funds to VPSA at or before 11:00 a.m. on the applicable Interest Payment Date and Principal Payment Date, or if such date is not a business date for Virginia ~anks or for the Commonwealth of Virginia, then. at or before 11:00 a.m. on the business day preceding such Interest Payment Date and Principal Payment Date; and 2. e e (b) all overdue payments of principal or interest shall bear interest at the applicable interest rate or rates on the Bonds. 6. Execution of the Bonds. The Chairman or Vice Chairman and the Clerk or any Deputy Clerk of the Board are authorized and directed to execute and deliver the Bonds in an aggregate principal amount not to exceed $408,836.34 and to affix the seal of the County thereto. ' 7. Use of Available Moneys, Pledqe of Full Faith and credit. (a) The Board hereby appropriates and directs tha,t all income realized from the investment and reinvestment of the proceeds of the Bonds and not required to be - rebated to the United states pursuant to the provisions of the Internal Revenue Code of 1986, as amended ("Investment Income"), shall be credited to.a sinking fund for the Bonds. The Board hereby further directs that, as directed by.a designated representat~ve of VPSA, on each ,Interest Payment Date, the Treas~rer shall apply, or cause to be applied, such Investment Income to the payment of interest due on the Bonds. (b) The Board further appropriates and directs that imme- diately after the application of the Investment Income as provided in subparagraph (a) above, the Treasurer shall apply, or cause to be applied, so much,. if any, of the' funds appropriated by the General Assembly from the Li terary Fund or otherwise for such purpose to, or for the benefit of, the County to the payment of principal and interest due on the Bonds on the next Principal Payment Date and Interest Payment Date. (e) The full . faith and credit of the County are hereby irrevocably pledged for the payment of principal of and'interest on the Bonds as the same become due and payable. There shall be levied and collected annually on all locally'taxable property in the County an ad valorem ~ax sufficient to pay such principal and interest as the same respectively become due and payable unless other funds, including, without limitation, those< funds referred to in subparagraphs. (a) and (b) above, are lawfully available and appropriated for the timely payment thereof~ 8. School Board Approval. The Clerk of the Board is hereby authorized and directed to cause a certified copy of this Resolu- tion to be presented to the School Board of the County. The Bonds hereby authorized shall not be issued by the Board until the SChool Board of the County shall have adopted an appropriate reso-. lution consenting to the issuance of the Bonds. 9. Non-arbitrage Certificate and Tax Covenants. 'The appro- priate officers and agents of the County are hereby authorized and directed to execute a Non-Arbitrage Ce~tificate and Tax Covenants 3 . e e setting forth ,the expected use and investment of the proceeds of the Bonds and containing such covenants as may be necessary in order to show compliance with the provisions of the Internal Revenue Code of 1986, as amended (the "Code II ), and applicable regulations relating to the exclusion from gross income of interest on the Bonds or on the VPSA Bonds. The Board covenants on behalf of the County that the proceeds from the issuance and sale of the Bonds will be invested,and expended as set forth in such Non-Arbitrage Certificate' and Tax Covenants and that the County shall comply with the other covenants and representations contained therein. Furthermore, the Board covenants on behalf of the County that the County shall' comply with the provisions of the Code so that interest on the Bonds and' on the VPSA Bonds will remain excludable from gross income for Federal income tax purposes. 10. state Non-Arbitraqe Program. The Board hereby finds and determines that (a) the Board has received and reviewed (i) a draft of the Information statement dated February 17, 1989 (the "Information statement"), describing the state Non-Arbitrage Program of the Commonwealth of Virginia ("SNApU) and (il) a draft of the Contract dated January 16, 1989 (the "Contract"), creating the state Non-Arbitrage Program Pool I ("SNAP' Pool I"), and (b) the County has been afforded the opportunity to discuss SNAP with the investment manager of and special counsel to SNAP, and the Board hereby further determines that it is in the best interests of the County to authorize the Treasurer of the County to participate in SNAP. The Contract is hereby approved, and, the Treasurer is hereby authorized to execute and deliver the Contract on behalf of the County. The Board acknowledge~ that its decision to authorize the participation in SNAP is based solely on the information set forth in the Information statement and in the Contract, and the Board hereby acknowledges that the Treasury Board of the Commonwealth of Virginia is not, and shall not be, in any way liable to the County in connection with SNAP, except as otherwise provided in the Contract. 11. Filinq of Resolution and Publication of Notice. The appropriate officers or agents of the County are hereby authorized and directed to cause a certified copy of this Resolution to be filed with the Circuit Court of the County and, within ten (10) days thereafter, to cause to be publ ished once in a newspaper having general circulation in the County a notice setting forth (a) in brief and general terms the purposes for which the Bonds are to be issued and (b) the amount of the Bonds. 4. e e 12. Further Actions. Each member of the Board and all other officers, employees and agents of th~ County are hereby authorized to take such . action as they or anyone of them may consider necessary or desirable in connection with the issuance and sale of the Bonds and any such action previously taken is hereby ratified and confirmed. - 13. Effective Date. immediately. . This 'Resolution shall take effect * ." * The undersigned Clerk of the Board of County Supervisors of the County of Chesterfield, Virginia, hereby certifies that. the foregoing constitutes a true and correct extract from the minutes of a meeting of the-Board of County Supervisors held o~ .~pril 12 1989, and of the whole thereof so far as applicable to the matters referred to in such extract. I hereby further certify that such meeting was a regularly scheduled meeeting and that, during the consideration of the foregoing resolution, a quorum was present. WITNESS MY HAND. ~nd the seal of the Board of County Supervisors of the county of Chesterfield, Virginia. Dated: .April 12, 1989 Clerk, Board of County Supervisors of the County of Chesterfield, Virginia 5. It e EXHIBIT A (FORM OF BOND) NO. R-l $408,836.34 UNITED STATES OF AMERICA COMMONWEALTH OF VXRGINIA COUNTY OF CHESTERFIBLD General Obligation Scbool Bonds Educational Technology Series The COUNTY OF CHESTERFIELD, VIRGINIA (the "County 11 ), for value received, hereby 'acknowledges itself indebted and promises to pay to the VIRGINIA PUBLIC SCHOOL AUTHORITY the principal amount of DOLLARS,. in installments, commencing December 15, 1989, and semi-annually thereafter on June 15 and Decemb~r 15 of each year (each a "Principal. Payment D~te"), as shown on Schedule 1 attached hereto, together with interest on the unpaid installments at the annual rates set forth on Schedule 1 attached hereto, from the date of this Bond until payment of the principal sum hereof, such interest to be payable commencing on December 15, 1989, and semi-annually thereafter on June 15 and December 15 of each year (each. an "Interest. Payment Date"; together with any Principal Payment Date, a "Payment Datetl), as shown on Schedule 1 attached hereto. Both principal of and interest on this Bond are payable in lawful money.of the United states of America. . I ' . e The Treasurer of the County shall make all payments of principal of and interest on this Bond, without the presentation or surrender hereof, to the registered owner hereof, in imme- diately available funds at or before 11:00 a.m. on the applicable Payment Date. If a Payment Date is not a business day for banks in the Commonwealth of Virgi'nia or for the Commonwealth of Virginia, then the payment of principal of or interest on this Bond shall be made in immediately available funds at or before 11:00 a.m. on the business, day preceding the scheduled Payment Date. Upon receipt by the registered owner of this.Bond of said payments of principal and interest, written acknowledgment of. the receipt thereof shall be given promptly to the Treasurer of the County, and the County shall be fully discharged of its obligation on this Bond to the extent of the payment so made. Upon final payment, this Bond shall be surrendered to the Treasurer of the county for cancellation. The full fai th and credi t of the County are irrevocably .pledged for the payment of principal of and' interest orl this Bond. This Bond is duly authorized and issued in compliance with and pursuant to the Constitution and laws of the Commonwealth of Virginia, including the Public Finance Act, Chapter 5, Title 15.1, Code of Virginia 1950, as amended, and resolutions duly adopted by the Board of County Supervisors of the County and the School Board of the County to provide funds to finance the purchase of A-2 e e equipment for school purposes through the Governor's Educational Technology Initiative Procurement and Financing Program.. This Bond is registered in the name of Virginia Public School Authority as to both principal and 'interest on books of the County kept by the Treasurer of the County. The principal installments on this .Bond are not subj ect to redemption prior to their respective payment dates. All acts, conditions and things required by the Constitution and laws of the Commonwealth of Virginia to happen, exist or be performed precedent to and in the issuance of this Bond have hap- pened, exist and have been performed in due time, form and manner as so required, and this Bond, together with all other indebtedness of the County, is within every debt and other limit prescribed by the Constitution and laws of the Comrr~onweal th of Virginia, and provision has been made for the levy and collection of an annual tax upon all taxable property in the County subject to local taxation sufficient to provide for the payment of the principal of and interest on this Bond as the 'same shall become due. A-3 ~ I ' . ,0 t e e IN WITNESS WHEREOF, the Board of County Supervisors of the County of Chesterfield has caused this Bond to be issued in the name of the County of Che~terfield, Virginia, to be signed by its Chairman or Vice-Chairman, its seal to be affixed hereto and attested by the signature of its Clerk or any of its Deputy Clerks, and this Bond to be dated May __, 1989. COUNTY OP CHESTERFIELD, VIRGINIA (SEAL) ATTEST: By Clerk, Board of County Supervisors of the County of Chesterfield, Virginia Chairman, Board of County 'Supervisors of the County of Chesterfield, Virginia A-4 . . r:: I ... e Payment Dates December 15, 1989 June 15, 1990 December 15, 1990 June 15, 1991 December 15, 1991 June 15; 1992 December 15, 1992 June 15, 1993 December 15, 1993 Interest Rate % SCHEDULE 1 Interest Due $ e Principal Installment Due $ Total Due $ - ....-. Ri.cl-,nlond' · I NCluspapers, Inc. -~ CUSTOMER ACCOU NT NUMBER An Affiliate of Media General P.O. BOX C-32333 RICHMOND, VIRGINIA 23293-0001 804-649-6000 2208t)6 DATE 22APRB9 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS ~I. o. BOX 4() Al'Tr": JOAN DOLEZAL CHESTERFIELD, VA 23832 DATE ...... I ~.,' , .tj ..~ 'l""") RA TE .,' CHA~~,ES .. " ~,. -~~'"~~~!_~l:~.E~~ '~[i~~-_R4NS ':. ',-- ~ '.:' , 55. :::: H/' ~:: 1 ~.~'~'.:.\. ..t ~ . \ i~~~:;i"~:: . 22APR E f'~~7'~:;",:~:. ~.X17"~ .~\:;j.~ 1'~EG'~~"~P!I~E . t . ~ ':i ~. ~ 'j . '. .', ~ : ,. f't ~ ' ~..~.. i~~,. .~ ~ ,.' ,;~]~i>:~~ ~.: l ~ ;';,,' -; ,t ~ H(~!,i.;. ;:.~>; :.:. ,"'. ' I j r ,.,. '. ,- ~ ".1" . , F ,. ,,::: . , ........~ , ~ I.. ,. .;- ~ ~ k j: f t ~ \ ~ i, , ! '.-1. ' . . ~ ~ - ~ . , ~ y' . . I 'I. ' JL:. , 1;'1:'.' ~ . f ~;B~1,'-'; , :i!:.~....o:: . ~ \;U .: .' ~.:.: r 1. . .-. ~ . , " )".< ", " . ~ ~ .. t :::. ~' , ~ '-:!.. "' \~ .. . . };i.\;k'. .. ~. t 1 !~ .1. i .. , ;j . . '1Io:..:~~ t . . . ~...: ~." .~. ~ ~~r' \~, ,: I .>, ",1" j\ , h ;'i;{~~: 'I/'n'~\: :'.;',' . tf~:~:':".~" ~ :: ';,:>~:::" . . ,.,' ' f, .' ~:.. ,'." ' " ~q~~:~::,.C,U~XO~Ef~ ~ ~2(!,~!<)6', " :,-!~;~,. ~" "ff., r'" .. ..'.~. .. ",;,' .. r""".!, J.. '. r"" J...., ".. " . ~.." '... . I"ll' ,\;.'< ~'J~.;: o.' 11?~:';r' ,:":::,~ ' .. ,; ::.1 4 7 M 95 . .' "i:<" WHEN ,.REMITTING J:ILEASE REFER;:~TO I f~,::;:X;'~'~t:. ':::" ~;::;'~:::, :";:. .. r- ' :~; r · :,'. . II ,1 ,. ..! · .: ! 'IJ ~ ~ "' :' ~ 'I i'~ 'I ;n. ~ .'~ tJ ~ !1 ~ .Ii % CASH DISCOUNT IF PAID ON OR BEFORE 15th OF THE SUCCEEDING MONTH. NO DISCOUNT ALLOWED THEREAFTER. . .# I , ~ .. . ~ r, f..,..1' ~ if I ~ 1:,'\ ~ ) ~ · 1 - ~..,.. : _I.~~. ~ ~.:-J i_ . ~ .~. ~-~ ~ - ' .: .' ,~_ ~ '.; .~~J;~:~~ ~ ~~.L~~ I ~~~i~~:'-L&~_ ~L"'" ~:_ I " NOTICE OF BORROWING"; '! ~ . COUNTY OF CH ES TERFtELO ,'; ~ )' " ',," i~$408 836,34" t' :~', ': ~ '~ ~ri-;'Aprn"121' 1989t the' Board of, . County Supervisors of the County. '0' Chesterfield. :"Nlr~!lILa " (the, "County'} . adopted a rssoJuUon" (the <fResoluUon.) authorizing, the Coun1y to borrow $408.836,34 to( I the purpose 01 financing the pur... ~ ~ chase of 8Q=1 ment lor school pur-'j' poses throu the GQVernor'a Edu~.: , catlonal T no1ogy InUlaUve PrC)...~, ;~~r;:'8f~~~t:'$40811~~:3~Ga~ ~.~ eral Obligation Schoo1 Bonds. Edu- r catlonal Technology', Series . (the~~ · Bonds.);; for; 8ale 10' the Virginia { · . Public School Authority, The Aescr,:~ ~ Jutlon was adopted pursuant to ~: . authority granted by the C~de. of.;, . Virginia 1950, as amended. '..... t: On April 13, .1989r the Board of:: 'I County Supervlsors.ol the County caused 8 certified copy 01 such resolution to be flied with the Clr.. cult Coun or the County. For 8 pe-.~ rlod 01 thirty' (30) days' 8"8r' the'. date of such filing with the CIrcuit Court or the County. sny pen~on In] interest shall have the right to con-~ test the validity of the Bonds or', the taxes to be Jevled for 'he pay- ment of the prlncipa' 01 and the tn, terest on the Bonds. Under .Sec-! . 1Ion 15.1...212., Code ',of Virginia 1950, If 'such ~ contest' shall not~ have be6n beg'un wlthln ,the thirty, (30) day period,. the. Buthorlty to, rssue the Bonds. and the vaUdJty : of the taxes necessary to pay the prlnclpaJ,of and the Interest,on the Bonds, and .the' vaftdlty. of ,any. other proviSions contained In'such, < resolutIon' and all proceedIngs In connection with the authorizotron and the Issuance ot the Bonds , shan be conclusively presumed to have been, legally taken and no. court shall have ~ authority to In- quire 'nto ~ such matters and no such contest shan thereafter." be . Instituted.. '. ,',' '0< "_ ,1, >;' .~. " Clerk to the Board of Supervisors ; Count)' <?t Chesterfield. Ylrqtnla .'., RICII1\-IOND NE\\,'S . t5. INC. Publisher of THE RICHMOND NEWS LEADER Richmond, Va..AP.R..22..19B9~..u.... LEGAL NOliCE This is to certify that the attached''':'':::.~'':.~.I'U.h'''U'''''UU..'''..'''.u.. was published in The Richmond News Leader, a newspaper pub- lished in the City of Richmond, State of Virginia.. APR 22 1989 ........................................... "'............ II..........,.... III II... * l1li. It-...........................".......................... . . APR 22 1989 The first insertion being given..........?]............ ...........................~.~....... .:":........... worn to an subscribed before me . ~ this" tfAY 1 ' . ' .c..~&~~ ..~~~~......... · ,rUl . . U""....".~ · ............................. "-' u-\L I) (. lli ~ oJ.,,, I , Notary Public . . State of Virginia, City of Rich mond: . ~~~X1S1JR. aC~l~ ,~ My cl\Jhhmiml5rJ 1MX~~re S July 1 9 J J 991, l'ITLE ~ ~( , ,~ . r:: ~ .. : . ~ . . ~ ~'. ~ . -'. " . '> ~ ~ 10. r '; ~j r ;. : J~ \ , 1.\, ~. '....r .... . '; . ~ 0'b.t pr'9!ltt!55-~n,btX EVENINGS AND SUNDAY 15 FRANKLIN ST" PETERSBURG, VIRGINIA 23804 AD C OFY DATE: A-pr; r dlf I I q ge, ACCQUNI':.th (1.:::" ~ ( figJ d C Ou () ~ HE: I\)DH UL at I2JO({OWlVIj Dates Published: -.A-pf'l I dd.. Inches @ 0 t"O ct .$ '-/08/ 830. 3<-{ i:~:l'!'!~:~ iff/; ~~.II;;.j.J11 ....'i... . -.k""- :~~~r . ~i ~~::;~:~~ _/;. $ , 19~ 7;). 0 t 9 -,0 t per inch .1 .' ~ .:j,~' .. ,... NOTICE o~ -1 !'Under--SecITon i5.-f..212,~', . BORROWING COUNTY. Code of Virginia 1950, if I . OF CHESTERFIELD , such contest shall not have j $408,836.34 j ,been begun within the I ! thirty (30) day period, the i ,On April 12, 1989, the ,>authority to Issue the I I Board of County Supervi> tBonds, and the validity of I sors .of the County of Ches... the taxes necessary to pay terfleld, Virginia. (the :the principal of and the UCounty1') adopted a re-II interest on the Bonds, and solution (the 44 ResoJu- :the validity of any other tion") authorizing the, ,provisions contained in C 0 u n t y to b 0 r row · such resolution and all $408,836.34 for the purpose ~ proceedings in conne~tion r lof financing the purchase ,with the authoriza tion and 'of equipment for school the issuance .of the Bonds purposes through the Gov- ,.shaH be conclusively pre- , ernor's Educational Tech-' Isumed to have been leg- I nology Initiative ProcLire- ally taken and no court i . ment and Financing Prog- , shall have authority to in- ( ram and to issue its 1 ,quire into such matters J ~ $408,836.34 General Obli- '. "and no such contest shall j gation School Bonds, Edu- I thereafter' be instituted. ! ,cational Technology Se- I ! Clerk to the Board I , ries (the H Bonds" ) , for I ' of Supervisors " sale to the Virginia Public County of Chesterfield, I School Authority. The Re.. I Virginia i solution was adopted pur- 4/22/89 I Isuant to authority granted.. :by the Code of Virginia ,11950, as amended ~ On April 13, i9'89, the, l Board of County Supervi- ,: I SOTS of the County caused 1 J a certified copy of such ' i resolution to be filed with I the Circui t Court of the I County. For a period of I ; thirty (30) ~ays after the I date of such filing with the I Circuit Court of the I ! County, any person in in- I terest shall have the right to contest the validity of I I the Bonds or the taxes to , be levied for the payment. j I ~f the principal of and the ~ .; ~.lnt~r_e~t_on_tQ~, _B_on.q~( q) :~t: : ~. ~.~......... i:::t::: t ~:; 21: '~.rO . .(~,j j :s: ~ r- It.~J :M~~ ' ~:::? - SJ-V\ d 0 F- P,~tJ~ U 1+ '+'" I\j C\ V\ 1...'-'1 (804) 732-3456 Q_opC) urfi.d c..V\ c:... ) 0 ~-tJ e .chrl10nd spapers, Inc. An Affiliate 01 Media General DATE 22MAR P.o. BOX C-32333 RICHMOND, V~RGINIA 23293-0001 804-649-6000 e COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS ATT JOAN DOLEZAL p.e BOX 40 CHESTERFIELD VA ~ ::r1~ ~.~; ) J" j~, \ ,< ",' I p? ' r:,~: , : I t: " :;tl}&'oj, ~: , J;., l f, ' " rtf' ;'.~ : I if' '",:~,',:,;,~,:',~;,;,1,.",\,~"j,,~L,~,~,.f."':" ' , ~-\',' '\ 2 3~~" . ^' fl,}cS' ,!::~, ;~ ,,",..,. 19 ~ ,;';i;:t;.):', ~~~~'::i: :::, ", U ';, '~'. % { oJ'" ~ ' ~~~-:~.:::3.; ~('J ~ ~ t~l;i{;(.I; '> .\ ^ I, : .;' " ' C?lZO~~\.ca\., ' 'i~~~rF",,:~i' 'i<; :1 , ~;~ ',.\ I ~. ;.....~ t;\, \:~.~ ~~ ;.: . ~ .,fYl".:".' <, 'j<' , ,,' , , lr i ' ~);:Y,~...},:,'." '> . '~; :':.,~,(~t:,:':' , .., I .' ,% . I (" '_ ::~ :':, 'f ,r ' ~r: . J . " "':1td:~~'j'ij:~:"'" .~:~: < ,>,~~' '^,:. ,;1. . ~",..,,: ~ .; P LEA s~i: .' REF E R,l; ,10 ~ \'" :'Y 0 u''i~; li'i\.' die 0 d N T '~;'#. 2.2 0' 8 b 6 l~ 1" r:; ~" l , r :~~ .--f\.,,;~~><; '/ V ~- '" :'.! ~ ., r'~">\ ~' : ,", . ',i:..,. :, ~ :' ",' ,r . _$328.' ~ ~ . . ~ , DES,C;;RI.PTlqN:: :~' ;.~, CLASSIFIED t . ;~f";;~},lf; <:. ' '.. : ; , !,,'..r,::'J>;~'<,~~"~ :. ";;~~".f~r' , ,. . . :~~,~1i/ ' . ..~... . .., ,. I It.. ~~~.. : ':.' \ . ," "'~: h:'. " ;~;;r~i:,':r~~i;i :", .' ..~:. .'."~~~~M':: \ ". \i' ~ . . .. '.: . . ., ..OF .::~ 'l;;f;;;;~t.'./ ',"'e " ~'t \ ,. f .', '~'l.~': )' ,'..':~<. ~::: ~: " . , " .~, ' ' '" ~~'~~:~~?'(~t~7:<j( ':::".,:: ." . . 11 " r \'.:.' h. .' ' ~"t..' ~ . t;...... '1 . ...... . ) t., t~ - ',:.:~': '.: + " '. ~: ' let; .':,' :~; :',~ ;:~ ~;: ',"i:' '::,:i~ " L~''i>'LEGA'L "NOTICE k'~,~.;: " " , t "', ~fr;'~/: ::" .",::::< ::'. ",.': . ' . ' l ".' E I, ~ j, . ...:'!"' 1 ' r). ~ r ' : :~; r~~:" '; .:: :" \:~"'!:\:' :"", ": ' r1::' " I~; {l' ,":. t; ')', r ~ . Ilt~< ::.", ;~, " : r, , 1" ~ (': .' , t, ';' ' " " ' , ' l~' " ", . ,\ . . [,:: :: ' " :' ' , . . l~ '; ';:: : ::. '. ' , r:' ','. > ,~ ); '.: ~ ~ i' .". . . (, . h: '/ ~ '\: I ,,; '. f"', < ,,\' ~ < f.' "\ ,,- -: ;- " 'J' j (. '1 ~,. ' f~>'F~W.~.~.Nj 1,:R;E 11 I T ~ IN G ~~.-..-. t 1', ~ ; , ' L i. , t: I .. 1 ' ; ! ' t' . , ,: ' 't?!: ., [ . " t' ~, i l' I ' f' , ! i. t.. ' ~ .: ~ h "', ~ .~ ~ ',: ," I( ,': , It ~ ~-to ',- 1\ .J. ,r 4 .', $ ~ : I i1 ~t'" J l) ~ ,I : .~ I< .. & ~. ~ . It r''1' ~ /' }, ,,<!, .j , DATE 29MAR89 TOTAL ' AMOUNl f' ,j,", " , . . (' ~}.> <~:~' ,;' . ;.. ' . ~ ' . 'l~~~~- , " '<Iii::,:',> " , ~,\:$~"3'2 8 ~ 1 l I:~$<'>< '; . .j, ~ . '- . ":'I' " :~";(,' " . J~ '\'. c " \ 010 CASH DISCOUNT IF PAil OR BEFORE 15th OF THE SUCCEEDING MO NO D1SCOUNT ALLOWED THEREAFTER, .- T8~~"ri~~~r~~l~~~d~~rs1~. perv19ora.of CheSterfield ~County" . Vlrg'"Is:~8t"""te(pjI8i'.~tng on Aprit 12..,1~.'8t.7:00.p.m. In the \ / .~ ~dn~yourt~.lRoom.= Ch8lat~c..~d. ty8trr:. ;'~~\~~.~.t 'C- IIV' Cc .IV\I.... alUlIH . ~ 1) ~::td:~ ,~~ ~~,"C ~~.~1~~ 1. An ordinance to emend Section . 12-128, Code 01 the . County of Chesterfield. 1978. as amended, . ~~t"Ya: ~m~~~I~~~~' , chant8)r\.l,,'-~ :I,,'~'i' d;:~ I' '-' ;i~ ;\:l~>t;, :"';' 2. A resOlution authorizing the . . Issuance of. not 10 exceed $408.836.34 . general' . obllg8110~ School bonds (the, -Bonds.) of the County to finance the purchase of ~~~lg~I~~~:h~~~~~r~~OI~1:t~~~ Procurement end Financing Pro-- 9~~~or ~~h~it~:J~1~m~1' and 15.1-504, COde ~ of Virginia.' . '1950, as amended. ..; ': ':" ~. ~p . . '~1~ . 3. An. ordinance to amend the . Code of the CoUnty of Chester ~ field, . 1978. ' 88: amended," by A R '" 2'" 9 8 9 . 8mendln\ Artie!. IU. Sectlona.21.. I , ~;,1s!l;l_B~1~ l~:~g~~~~~o: ! The first insertion being given............ . ........ .~...... !;'........................ ~ to create a new overlay'z.onlng dl~ t d b ~ t ( ~ .'.trlet lor Mldtothhin VUlage: '..: . worn 0 an su SCrl e elore me ~~' V '~ 4. An amendment to the Northern ,.tbtS7 HAY [; )Oj9 / /J f) , (. /', . ~~~p~a~~h:"~~~~~~: ~:~~:~.dL~bh:.' ..,X..!L~ .. ... &' ....... .. . ..":-:" .~ 288 Development, Area I Land USe ~ (/' :~ and TransportaUon Plan. elements Notary Pu blie GERALD ~'of the Chesterfield County Com- State of Virginiat City of Rich mond: INE )01 ON : ~d=='~:~ ~~:t~~flX:~~. 1 SUPEDYl(40R,. A"'" -Community of Chesterf1eld Couo. My i,~fmfm"~~~BS July 19, 199 '1 .........tn.......H ~ · ~~J;..~t:......."'....".. , ty. ThIs amendment addresses fu... - I Il"Lt . tore land use, uUlItr' community I facUity. transporaUon;;.8nd i . .. ,. _.. .. '~."... .,...... _ ~ iQ~y;:7~1r;:j$ N:;,', :::'::', ,,~:.?,: :)t.~f,' :~,:::;~;:~qi:)i~;"';;;::"::' ~t;~,,;~:,: ~,~P3;:;J;~t~];~~F;:;~~~1Y}r;'1.~};::;.J;;;: ! \~i!.~i:~~~,:; ;' ,,'~'~\< ;',: : '" ern bOlllldery 01 lSall sbury Subdlvl- j, .., ' ,'; ,,\\,~,.. ',',' " ',..','" ,1,..J, ,.....,'..... I- ,,/ , ',' , ',: '1'" ,(,'" ..' .'" ' " .: " ..' ' I. .~ ... .. ..~ : p' ill' ". ~... ;~.~~!.i:.", .>:..!:.... ~~)t;.:". ,;" , ,.) .', ';. '.~.:- _'~.~:"~:: . .iJ':, ~ ~ ~\ i~::~~ .'t ~ ~ RlellM ON 0 N E ",'SI' S, INC. Publisher of THE RICHMOND NEWS LEADER Richmond. va......MI1B..~.~.J~.~~..... r"1"h" - -f th tth tt h d 1~~lU NUTICt. IS IS to cerll y a e a ac e .......~~."..........."..".."..."..."........ was published in The Itichmond News Leader, a newspaper pub... lished in the City of Richmond, State of Virginia.. MAR 2 2 1000 ..........................~. .~.. .I.~! .~.: .?........... .MAR...2. 9. .19.8.9..................... . . i., :~ . .'1'" .. " . >:}j ),:~~" :. . ::':1J:~' , ',: ',:~' ,;.~:' ; . ..-':W:. ~r~ ,::~r 'j:, ~ . ! ~. .<i I: .:~~: ; ,.~. 1."~ . '~~~~" f1: ',,' ~i; ~ I ' . :'~~ ~ ". ~. '". I ,... , Pt," ..~~\:~.. ;!~:, . ; t' .\ ~ ..~ '" ,'!::" :t;. ;i 'l fr~ );}" Dv CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER: 12~D. SUBJECT: Midlothian Area Community Plan Public Hearing COUNTY ADMINISTRATOR- S COMMENTS: ~~ 1J.lfA0u4 SUMMARY OF INFORMATION: BACKGROUND: The Board authorized the Director of Planning to prepare a plan to specifically guide' the future development of the Midlothian Area Community. When adopted, this Plan would amend.the.Northern Area Land Use and Transportation Plan and the Powhite/Route 288 Development Area Land Use and Transportation Plan, elements of the Chesterfield County Comprehensive Plan. This Plan, prepared by staff, with the assistance of a Midlothian Citizen Advisory Committee, addresses future land use, utility, community facility, transportation, and streetscape improvements within an area located generally between Otterdale Road, Murray aIds Drive, Lucks Lane and the Southern boundary of Salisbury Subdivision. PREPARED BY~ Thomas E. Director ATTACHMENTS: YES 0 NO D. SIGNATURE: ~ COUNTY ADMINISTRATOR ,06~ 3APR1289/B:AGENDA/gok e e Midlothian Area Community Plan Public Hearing AGENDA - March 8, 1989 Page 2 The recommended Plan (see attached Executive Summary and Land Use and Transportation Plan map) proposes: 1. Directing intensive office and commercial development to regional centers. 2. Establishing a Midlothian Village Historic District. 3. Developing special village development standards. 4. Providing recreation opportunities close to Midlothian. 5. Developing Planned Transition Areas to promote decreasing land use intensities around community trade centers. 6. Creating a Village Square focus for the Midlothian Village Area. 7. Studying in greater detail the area impacted directly by the Route 288 alignment. The Plan was presented to the February 21, 1989 meeting of the Planning Commission and approved with the following condition: 1. The two (2) neighborhood convenience centers designated on the Land Use Plan map be deleted. RECOMMENDATION: Recommend that the Board of Supervisors adopt the Midlothian Area Community Plan. 3APR1289/B:AGENDA/gok Qfrf/ ..... e e .... t Proposed Midlothian Area Community Plan EXECUTIVE SUMMARY This study is an outgrowth of the efforts of Midlothian residents to promote orderly growth in the area. The Midlothian Community Council, formed during the 1970's, built community support to oppose random growth on Route 60, to establish a branch library in Midlothian, and to serve as a forum for discussing other community needs and problems. Today the citizens of Midlothian continue to play an active role as demonstrated by their participation in developing this Plan. Recently, several events have accelerated the need for. a detailed plan for this area. These include rapid residential growth, development pressures on the many historic structures, and regional highway improvements (the Powhite Parkway Extension and Route 288). Increased population has over-extended the roads, schools, parks, utilities and other related public services. A major obj ective of this study is to incorporate a variety of opportunities for residential development, as well as to ensure convenient shopping, adequate public facilities and safe, efficient roadways. STUDY FINDINGS Residential Growth Will Continue to be the Major Component of Change Most of the growth in the Midlothian study area during the 1980' s has been residential, with the population increasing an average of 35 percent per year. By ]987 the population was 4,604. Households in the study area earned almost $9,000 more than the typical Chesterfield household, climbing from $30,087 in 1979 to $46,293 by 1986. Single-family residential subdivisions, with densities ranging from 1.5 to 4 units per acre, predominate in Midlothian and are located outward from the historic Village Area. Nearly 70 percent of the present housing stock has" been constructed since 1980 with prices currently ranging from $70,000-$150,000. Indications are that residential development will continue, although probably somewhat below current levels. At "build-out", the Midlothian community will have approximately 7,000 housing units and a population in the range of 17,500 persons. Powhite Parkway Extension and Route 288 Will Greatly Impact Midlothian The recently opened Powhite Parkway Extension will improve access to Richmond and other new employment centers. It will help to reduce through traffic in the short run on arterials and residential collector streets in portions of the Midlothian area. Both the Powhite Extension and Route 288 will increase the potential for new growth opportunities. With improved regional "access, interchange locations will become appropriate for larger scale projects, incorporating a mix of intense uses such as office, retail, service, light industrial, entertainment and multi-unit housing. Route 288 is expected to have significant impacts, especially on the southwest quadrant of the Midlothian study area. Since the alignment selection was announced only a few ~onths ago, appropriate analysis by County staff has not 1 STUDY /SUMMARY /dmJi >0 ~i ~; . .~. .,.." . . .~I"" .; rill.... - . I .. '~' " e e yet been completed. Therefore, it was decided that the area impacted by the proposed Coalfield Road interchange should become the subject of a Phase II Midlothian study effort. New Schools and Parks are Needed The increasing numbers of families with children moving into Midlothian, combined with a large median household size in the area, has led to overcrowded conditions at many schools. Midlothian Middle School and High School are both operating over capacity. New and expanded facilities to accommodate projected enrollment increases are identified in the County's Capital Improvement Program. As the population grows in Midlothian, more recreation sites will be needed. The two closest community level parks are well outside the study area. Midlothian Turnpike Presents Safety Concerns As traffic volumes on Midlothian Turnpike have increased during the past five years, so too have accidents. For example, traffic volumes on Winterfield Road almost doubled between 1984 and 1986. Drivers who speed through intersections are among potential accident causes. Major access points, such as Farnham Road, present hazardous situations where cars on Midlothian Turnpike have to cross two lanes of traffic. The recent realignment of the Old Buckingham/Walton Park intersection plus signalization and turn lanes are anticipated to reduce the occurrence of accidents at this location on Route 60. Streetscape Features Inconsistent With Village Character Utilities, infrastructure, signage and vegetation are some of the design elements that form a streetscape. In Midlothian, where many historic buildings co-exist with well-designed, newer development, other visual elements detract from attempts to enhance the Village atmosphere. Visual problems created by overhead wires and distracting signs, combined with limited pedestrian amenities such as sidewalkst lighting and crosswa~ks, reduce the potential for preserving pedestrian scale activities and the unique, historic character of Midlothian. STUDY RECOMMENDATIONS Focus Office and Commercial Development on Activity Centers Regional activity centers are located in close proximity to the Midlothian study area (at Chesterfield Towne Center, at the proposed Route 28B/Route 60 interchange west of Midlothian Village) and in the Coalfield Road vicinity where the Powhite Extension and Route 288 interchanges are currently planned. Because of the construction of Route 288 and the Powhite Extension, these centers will have improved access and visibility which will greatly increase their potential for intensive developments incorporating office use, retail, service and light industrial uses as well as high quality, multi-unit neighborhoods. 2 STUDY/SUMMARY/d~ o ?.t ... w ... . ~""" ~ '!''' ' ..... . . ";J- e e Establish a Historic District in Midlothian Village The concentration of historically significant structures in the Village Area indicates a strong need to protect these buildings and preserve the residential quality pedestrian scale of the Village environment. County designation of a Midlothian Historic District will protect these historic sites from inappropriate exterior changes or incompatible uses. Develop Special Village Design Standards Existing Special Sign District regulations do not adequately address all of the aesthetic needs identified in Midlothian. Village design standards should be adopted to reinforce and unify the visual elements of Midlothian's unique architectural features, historic character, and pedestrian scale. A companion design manual should be developed to facilitate understanding and implementation of the new design standards. Provide Recreation Opportunities Close to Midlothian A need exists for recreational facilities accessible to Midlothian residents and future neighborhoods to the south and west. The Tomahawk Creek floodplain should be developed with active and passive recreation features. Additional benefits would also result from protecting the area's scenic natural features from the impacts of more intensive development. A scenic, linear park and trail system should be developed along stream valleys to link popular pedestrian destinations, including a special purpose park at the Grove Shaft Mine and other .scattered historic sites. In the Village, open space amenities should include the development of a Village Square park plazat along with the upgrading of active recreation facilities at Watkins Annex. Develop Planned Transition Areas to Promote Decreasing Land Use Intensities Around Community Trade Centers Planned Transition Areas adjacent to Midlothian Turnpike should be developed with sensitivity to existing single-family neighborhoods. Office, personal service, community facilities and multi-unit housing should "be appropriate in design and scale with existing single-family neighborhoods. The Corridor Overlay District Standards should be applied to transition areas of Midlothian Turnpike west of Courthouse Road and east of the Southern Railroad Crossing. By channeling development intensity, opportunities will be" preserved to maintain the character of the Village and outlying neighborhoods. C~eate A Village Square Area A Village Square should be developed south of Route 60, adjacent to Midlothian Middle School athletic fields and proposed arterial roads, to establish a new internal focus for the Midlothian Village Area. This site offers undeveloped acreage, excellent access, visibility, and is close to community facilities. An improved streetscape appearance for Midlothian Turnpike ".,i1l be a key element of this activity c~nter development. A Plaza area should be developed away from vehicular traffic to provide a park-like gathering place for pedestrians. A focal point should be the historic Pump Shaft site. 3 o STUDY / SUMMARY / d2.2~.. . '-.. f., 'J' . -! ~. ;..011..... ,.:" , -' {': 4J e e Intensive Study Needed for Area Impacted by Route 288 Alignment The southwest portion of the study area, west of Coalfield Road, should be carefully reviewed in light of the recent Route 288 alignment selection. A Phase II study will insure adequate time to look at specific "transportation and land use alternatives for the area based on the anticipated impacts of Route 288. 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In response to specific public comments, the staff recommends that the text of the Midlothian Area Community Plan be modified as indicated in. the following excerpt. Additions are underlined and intended to clarify certain land use recommendations. Language to be deleted is overstricken. The Recommended Plan This section contains recommended plans to guide future development of Midlo- thian Village and the surrounding area. The Land Use and Transportation Plan describes a "build-out" scenario and focuses on appropriate Ioeational and functional relationships between land use intensities and the required trans- portation network to serve the area's :needs. Likewise, the Public Facilities Plan recommends approximate locations for identified capital improvement projects and for the future needs of the Midlothian area population. The Streetscape Plan and Pedestrian Circulation Plan address improvements needed to create a viable and aesthetic Village environment. Together these plans address the range of current development problems and provide an integrated approach toward achieving the potential of the Midlothian Area Community. Land Use and Transportation Plan The Recommended Land Use and Transportation Plan is shown on Exhibit 7. This Plan reflects existing conditions and trends in land use conversion as well as the findings of traffic analysis. The Recommended Plan also takes into consideration land use plans for the adjoining Upper Swift Creek study area where growth is expected to be significant. New road construction is anticipated as discussed in the subsequent section specifically related to transportation. Within a framework of planned diversity, the Recommended Plan seeks to incorporate the following overall goals: o Improve aesthetics and functional character of development along Midlothian Turnpike. o Designate residential areas that will enhance the variety of living environments, contribute to community identity, and maintain neigh- borhood stability. o Protect areas or sites of significant environmental, historic or scenic character from incompatible or intensive development. o Provide for an efficient, cost-effective and safe transportation system. Land Use Plan In recent years the pace of residential and business growth has significantly altered the landscape of the Midlothian study area. The resulting development indicates a need to address issues relating to land use compatibility, commu- nity identity and streetscape appearance, residential variety, and environ- mental impacts of development.. Land use relationships designated in the Recommended Plan reinforce policy statements described in the Development Goals and Policies section. This Plan is similar in basic form to the existing land use pattern, which in some locations is already in place. It is assumed that the rate of population 1 COMPR2/FEB 71/ dmm e e growth will stabilize somewhat below current levels of appr.oximately thirty percent (which reflects a small base year population). This, is based upon opportunities for expanded economic activity at regional centers and continued strength of locational and cultural features in attracting newcomers. The focus of activity continues to be Midlothian Turnpike despite the shrink- ing number of undeveloped frontage parcels. This is especially apparent in the historic Village Center shown in the Plan for Chesterfield. The Village Center is described as a "local multi-functional development area that is pedestrian oriented. 11 This contrasts sharply with nearby activity centers on Route 60 designated for development as Regional Centers. These centers will have improved highway access which will increase their potential for a mix of high intensity office, retail, service, light industrial, and multi-family residential development. The Midlothian study area is located between three planned Regional Centers (at Chesterfield Towne Center and at the proposed interchanges of Route 288 at Route 60 near Watkins' Nursery and at Coalfield Road). Based on the cha~acter of recent construction activity west of Courthouse Road, it appears that Chesterfield Towne Center is stimulating interest in higher intensity uses toward Falling Creek and Midlothian Village. Vacant and underutilized acreage along the corridor is subject to this development pressure; several large parcels have already gained zoning approval for intense commercial activity. The designation of activity centers establishes a hierarchy of land use . intensities based on locational features. This concept implies that a mixture of uses can be considered appropriate at a given location if they are within the same level of intensity, or external impact. A category of land use intensity can include a "family of uses," each of which has a similar service/ market area or orientation reflecting its accessibility to the road network, traffic impact, floor area ratio, building scale, pedestrian amenities, etc. For example, in a compact, Village environment a compatible mix of uses might include a food store, pharmacy, specialty shops, galleries, restaurants, bed and breakfast inn, churches, schools, professional and government offices, apartments, and a park. Activity centers can be thought of in a hierarchy from neighborhood to commu- nity to regional in scope. Major characteristics of each are provided below. It should be emphasized that adequate transitions are needed between activity centers in order to lessen the impacts on existing neighborhoods and/or adjacent areas not planned for more intense future uses. Careful site plan- ning is critical. 2 COMPR2/FEB71/dmm e Location Use Characteristics Regional Center - adjacent to regional highway (controlled access facility) Village Center - intersection of major arterials Transition Area - between major arterial and single-family neighborhoods , r l .. I ;"1 I Neighborhood Convenience - intersection of Ce~ter neighborhood collectors 3 e mix of intense\uses: shopping, emploYment, entertainment; major office, light industrial, high density residential Multiple functions: specialty and neighborhood retail/office/ service; community facil- ities; multi-family residen- tial; pedestrian-oriented office; personal services; community facilities; medium-density residential; integrated pedestrianl vehicular circulation neighborhood market area; limited retail/personal services COMPR2/FEB71/dmm e e The location of the Midlothian area between three Regional Cent~rs provides an opportunity to divert higher intensity retail centers, office parks and light industrial uses to these already designated areas, thus relieving some of the growth pressure. However, planning for future uses, especially in the Midlo- thian Turnpike area, must consider the intensity, project scale and specific uses appropriate for land areas between the Regional Centers and Midlothian Village and residential areas. Because of their strategic location, these transition areas should receive special consideration. Commercial development should take place on sizeable parcels to avoid highway-oriented, strip commercial uses on separate, small parcels. Mixed use projects, including larger scale retail/service or office/business developments should be located adj acent to Midlothian Turnpike and have access to a maj or arterial. This type of development is appropriate in a Suburban Commercial District which is auto-oriented in design and includes retail shopping centers, office/service establishments, and other compatible uses. Single family residential uses should be separated by lower intensity Planned Transition Areas (including neighborhood office, personal services, medium density housing, and community facility uses). and by natural buffer areas to preserve the integrity of the landscape and to provide pedestrian access to a trail system. The overall intent of the Planned Transition Area is to promote decreasing land use intensities in and around centers that serve a community trade area (as opposed to having a regional focus). Development should minimize traffic and other impacts and should also be compatible with surrounding neighborhoods in ~cale and quality of design. Closer to the Village boundaries, the intensity and compatibility of uses along Midlothian Turnpike become of utmost importance if the smaller scale, pedestrian character of the Village is to be successfully enhanced. As the Route 288 interchange develops to the south, the Coalfield Road area will undoubtedly receive increasing pressure for expanded business activity. Special effort needs to be devoted to limiting .non-residential development to established centers and corresponding uses that reflect a sensitivity to design features. The designation of planned retail and office centers is. integral to improving the aesthetic and functional quality of Midlothian Turnpike. Application of the Corridor Overlay District Standards to transition areas between regional centers arid the Village (west of Courthouse Road and east of the Southern Railroad Crossing) will result in a more coordinated and less chaotic streetscape, reflective of the higher quality development standards set in other suburbanizing areas of the County. Within the Village boundaries, however, the character of the Midlothian Turnpike corridor should be less suburban, and more pedestrian-oriented in order to capture the smaller scale, Village ambiance. A Village A~ee Overlay District,. with appropriate site design standards, should encourage smaller building setbacks, improved compatibility of architectural features, coor- dinated signage, additional landscaping, limited driveway access. improved pedestrian system, etc. These standards should be supplemented by a Street- scape Improvement Program that will unify the Midlothian Turnpike corridor with street trees, accent lighting, and other pedestrian circulation improvements. Also. local historic district status should be sought to protect the integrity of these buildings from inappropriate exterior changes or incompatible uses. (See Exhibit 8) 4 COMPR2/FEB71/drmn e e Protection must be afforded to established residential areas in the Salisbury Drive and Westfield Road areas. These two areas, each having an internal, neighborhood focus should remain residential in character.. Any future commercial use would be inappropriate for most of this area. The area south of the proposed Historic District is subj ect to development pressure for non-residential uses by virtue of its proximity to Midlothian Turnpike and present zoning. ;fte-~~~~~~-B-~~4~-~~-~-~efmT m~~ed-~seB-fs-~Ae-H4seeffe-Res~eeft~4e~-Gere-e~eft. The nearby concentration of historic buildings combined with a pedestrian oriented ambiance creates a positive setting for possible office and other transitional uses that are compatible with .continued residential use. An initial step has already occurred on Crowder Drive. m~~ee-ti~~~ ~~~~-8e-~~~~~-~~ spee~B~eY-8fiaps, ~~~,-~~~&&~,-efl6-~~~~~~~-es~8b~fsftmeft~ST 8fle--er~~~eft--~~~-~-~~~~.--~--~~-~-~~~~--~ft6~--~afs e~8fts~~4eft--i~--~~--~-~~-~-~~-~--~~--e6~~~~eped--ee--ee fft6pp~epffe~e--~e~--efte--Sftef€--~erm. In order to plan for this future possibility, the Plan must address the potentiality through directing the transition process, restricting non-residential uses and by controlling site design. A transition approach must be comprehensive, not piecemeal and restricted to key locations, not scattered throughout the Village. Any future request for change must be part of a coordinated plan of development maintaining the design quality and historic character of the area. If pressure for non-residential uses occurs in the future, the planning process must insure property owners that compatibility with the residential character and ambiance of the Village will be protected and preserved. The timing, streetscape improvements, use relationships, direct impacts on existing residences, and site design are critical to the success of such a transition. -Ee-m4:xee-ttses Aft--~~~~-~~~&&-~~-eeeaf~ee-~-€~~-~p~~-~~-Bpp~ep~fe€e ~6eae~eBs--~~~--~-~.--~~~~--Br~~e--~-~--~~~--B~~ve~ Reeeve}epmefte-e~ ~~~~~~~~-~~~~~-~-ft~~e~p~e-sf~H~~4eeftee 6f --t: ft e-l/ -i -3:-3: -e.-g-e-'8flett-l.fi--e.e- ~ -i4*ewi-se-. -- ~"'W'"i-}.}--et-l-lew-- f=.&~-c-lte - es~ t! e- ~~sftmeft~-ef-aft-fflee~~e~-~ee~s-f6~-~he-~f~i8ge-~ft~-S€feftgekeft-~~S-~e~efl~~8~-fe~ pefiese~~afl-eee~vfey~--;f-8-f~etlre-e~8ftsie~eft-eee~~8-~ft-efl~s-eere-BreeT-~e-w~~; ee-fteeesse~,-~e-fm~~e~e-~eh4e~iB~-eeeeB5.--~e~ef~~-eefts~de~aei6ft-m~se-be-~~~eft ee-efm~fl~T-eftd-eeher-~~reee-fm~eeeS-6ft-e~~s~fftg-fte~~fteerkeees. V!!lege--~~-~--~eeft~e6-~-~-~~~-e~-4+~~~-~~~~--w~;~ eseeb~fsk--~-~-~~---Alefl6~gk--~~&~--~~-~-~~~~-a~e ree~mmefteee-aS-~8f~-e~-B-Re~ee-6e-se~eeeseape-fmp~evemefte-~~e~~Bm7-~fie-V~~~ege eftVi~eMlefle--e'8.ft--&e-1OO"l'e-~-ul-l~--r-e4-nf~-jus-t--&E-~-HM-l-e-eft~&ft-~ttrftl':t:ke. W:t~fi-~--e-e~~-ltfl'd.-~-v:i:S1:tB~--l-~--E-e--aft'--i~-ng--l'ertt-fp~B:~tl Beeefft~,--~~~~~-~-~~~~-~~~--ee-~~~-~-~~-~-~~--~B8sfve eftj6ymefte-e~-~~~~~~~~~~~~~~~~-~-eem&~fte-8fte~~~ftg-eRd eeker-e~~efteST-a8-WaS-Befte-6y-ee~!ier-gefte~a€~eflS~ ~Ae-efle~8e~e~-~-~~~~~~~~~~-&pe&&~~~~-~~~Fer-eee&~se-e€ -eAe4:~-l'fl,,-s4e-.!l-l--e6flt:~--*r~--fl'e"l'-cft--e'f.-Ret!Ee--6-Q--9'fltl--1J..ou.nde.d--by--Kc-;--P:i:s~flb B~~veT-~-~-&ftft-~~~Y-~-~-feeemmefleee-6eeBuse ~--~~-~€ffteegfe ~eeB~~eft,-~6~efte~B~-f6r-~mp~evee-eeeess-efte-Y~s4e~~f~yT-~ftee~fteve~oped-6e~eftge efte-~~4mi~y-~~~largc~~~~~~~~~~&~~y-s~gft~f~eafte-6ttf~dfft~s. The eehe~ proposed Village Square site is located south of Route 60, adjacent to Midlothian Middle School athletic fields and a proposed arterial. This 5 COMPR2/FEB71/dmm · 'i e e site offers good vehicle and pedestrian access and has the visibility needed to form a strong community focus in a newly developing residential area. Over time it is anticipated that small highway-oriented businesses will be redeveloped, in conjunction with new roadway links, to reinforce "the internal focus. Creation of a greenspace at the entrance which is visible on Midlothian Turnpike will be an important element. Compatible facade treatment and signage, re3:eeeefeft location and mix of 4:ftcompatible uses, pedestrian amenities and enhancement of historic and natural features will be vital to the long-term success of the Village Square areas as well as to the larger community. For these reasons, it is recommended that the land be under single ownership and be subject to strict design regulations. Outside of the Village neighborhoods, areas have been designated to serve as additional buffer/transition zones for the Village because of increasing development pressure in the Midlothian Turnpike corridor. Village Fringe Areas, located adjacent to Route 60, are appropriate for ~e~ge~--8ea~e coordinated, mixed use development compatible with surrounding neighborhoods and including primarily office, multi-unit housing, community facilities, and ~fmfeee personal retail/services. By comparison, the Village Shopping District, provides the appropriate access and setting for major retail/service activities in the Village Area including neighborhood shopping centers, office/service establishments and public facilities. For areas surrounding the Village, land use recommendations reflect an ap- proach which is designed to protect existing and planned high quality residential neighborhoods. In addition, the Plan recognizes opportunities to develop a variety of housing types at densities appropriate to the intensities of adjacent, planned activity centers and transportation and utility improvements. It should be noted that areas designated for higher residential densities will serve as transitional zones to lower density subdivisions. Office uses, triggered by substantial residential and commercial development, are also recommended along major arterials because they provide an improved transition of land uses between higher intensity business uses and medium to low density residential uses. Such an approach should also result in improved traffic flow through implementation of access management techniques and construction of new collector and arterial roads. Potential neighborhood compatibility problems (which would result from separate, uncoordinated development of smaller parcels) are avoided by providing generous buffers and by limiting the intensity of activity to those uses most likely to be compatible with adjacent neighborhoods; In the Village Fringe Planned Transition Area that serves as the entrance to the Walton Park subdivision, special consideration must be given to the future development of these parcels, the alignment of a new major arterial, and the potential construction of an overhead power transmission line. By restricting commercial uses in this area to sites north of the major arterial, providing a separate access road to serve the neighborhood and limiting access to Old Walton Park Road, through traffic in the neighborhood should be reduced. Further, it is recommended that land uses north of the subdivision continue to be residential. Medium density development would be appropriate with the potential for lower density, single family development to the east, well insulated from Midlothian Turnpike and more intense uses. Should the right-of-way for a proposed lOO-foot wide Virginia Power transmission line be located less than 300 feet north of Walton Park, this resulting strip of land 6 COMPR2/FEB71/dmm .. . 'II ,. e e should serve as both a natural buffer and a separation of land uses to reduce the visual and psychological impacts of the powerline. Likewise, preservation of sufficient natural buffer will be needed to protect residences from the proposed major arterial northwest of Walton Park and planned residential development. As the residential areas south of Midlothian Turnpike grow, so too will the pressure for additional business development to accommodate convenience-type purchases. Because of the proximity of these neighborhoods to the Midlothian Turnpike corridor and to the Centrepoint commercial area, it is recommended that such uses be limited in size as well as location. Ne~ghborhood Conve- nience Centers are designated at indicated intersections of Coalfield and Otterdale Roads. Market analysis suggests that retail uses should be planned at approximately 1 to 2! acres or about 8,000 square feet. Other types of uses appropriate for arterial/neighborhood collector intersections include uses such as churches and day care facilities. Areas recommended for parks, recreation and open space include existing and planned active recreation areas as well as areas which should be protected because of physical limitations restricting development potential for more intensive uses. These areas, mainly associated with stream valleys, provide opportunities for establishing linear parks for passive outdoor pursuits, such as hiking, nature study and picnicking. In addition, natural areas function as buffers for adjacent residences. With growth pressures diverted elsewhere, -unique and valuable natural areas and open space can be more effectively preserved long term as part of a Countywide conservation program. With the development potential of the Midlothian community linked with that of the Powhite/Route 288 and the Northern Planning Areas, it should be emphasized that the future land use pattern for these study areas be considered jointly, in a continuous process. This Plan will be refined in a Phase II effort so that additional details of the proposed Route 288 interchange at Coalfield Road can be studied. Specific impacts in the southwest portion of the Midlothian study area will require intense evaluation to determine appropriate land use and transportation patterns in light of the recent alignment selection. 7 COMPR2/FEB71/dmm . . CHESMID of VIRGINIA Group John Robert Smith (804) 794-5529 P.O. Box 97 Midlothian, Virginia 23113-0097 APRIL II, 1989 CHESTERFIELD COUNTY BOARD OF SUPERVISORS, AND COUNTY ADMINIDTRATOR * MR. RAM' S E Y RE APRIL 12, 1989, BOARD AGENDA ITEM # 12 D GENTLEME,N j I AM WRITING TO YOU WITH PARTICULAR REFERENCE TO THE PUBLIC HEARINGS .A N D AGE N D A PRE S E N T A TI 0 N S FOR THE A B 0 V E I T EM. 1. WE ARE NOW AND HAVE BEEN FOR THE PAST TWENTY EIGHT YEARS OWNERS OF 'M 0 R E T'H ANT E N A eRE SON U. S 6 0, BET WEE N M T. PIS G A H D R I V E AND S A LIS BUR Y DRIVE. IN ADDITION TO THE U.S. 60 AND SALISBURY DRIVE FRONTAGES, WE ALSO HAVE A'DOt"TIONAL ACCESS FROM'THE .WEST VIA FISHER PLACE AND FROM THE EAST, DIRECT ACCESS TO MT. PISGAH DRIVE, ADJACENT TO THE CHURCH PROPERTY AND ALSO VIA MURRAY ALLEY, NEAR THE NORTH SIDE. 2. THE PLATS FROM THE "BOARD PACKAGE", AVAILABLE AS OF THIS DATE ARE WHOLLY UNREADABLE. 3. THE PLATS PRESENTED BY MR. JACOBSON, AT THE MT. PISGAH CHURCH GROUP MEETING DID NOT SHOW THE GARAGE BUILDING WE HAVE ON U.S 60, BETWEEN THE FIRE DEPT. AND TEXACO, MR. JACOBSON REFUSED TO MAKE A CORRECTION, "N 0 R W 0 U L D H E ADM IT, I N D I S C U S S ION, T HAT THE B U I L DIN G WAS ACT U ALL Y THERE. 4. THIS BUILDING HAS HOUSED OUR COUNTY AND STATE LICENSED GARAGE SINCE 1958,' ( CONTINUOUS LICENSEE USE 31 YEARS). s. THIS PORTION OF OUR ROUTE 60 FRONTAGE IS PRESENTLY APPRAISED BY THE COUNTY AT THE RATE OF $382,000.00 PER ACRE. 6. THE DATA MADE AVAILABLE TO THE PUBLIC, IN FINISHED FORM, IN SUPPORT 'OF THIS PROPOSED ACTION DOES NOT MEET ANY STANDARD OF READIBILITY OR REQUIREMENT FOR TYPE SIZE FOR LEGAL NOTICES. 7. I STRONGLY URGE THAT THIS ITEM BE DEFERRED UNTIL SUCH TIME AS HONEST ANn LAWFUL HEARINGS HAVE BEEN PROPERLY HELD, WITHIN THE COMM- UNITY OF INTEREST. 8. As A CITIZEN. AND A TAXPAYER I DEEPLY RESENT COUNTY hOFFICIALS" IMPORTATION OF RESIDENTS OF OTHER AREAS IN ORDER TO HpACK" PUBLIC HEARING MEETINGS. THANK YOU, PLEASE PROVIDE ME WITH LEGIBLE DOCUMENTATION AND LEGAL SCRIPTIONS AT YOUR EARLIEST CPNVENIENCE. ifJ- SMITH J Z-, [I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER: 12.E. SUBJECT: Public Hearing to create special Midlothian Village design and zoning regulations. COUNTY ADMINISTRATORt S COMMENTS: R~~' j}PfY'~ SUMMARY OF INFORMATION: BACKGROUND: In directing the review and reV1S1on of the Northern Area Plan, on November 25, 1987, the Board of Supervisors specified that the study focus on the Village of Midlothian. The Board recommended specific actions to address existing and future problems with' frontage development along Route 60, inc'luding ..;.a specific recommendation concerning the application of the Corridor Overlay District, eastward from the Southern Railroad Overpass to Courthouse Road. On March 22, 1989 the Board of Supervisors set a public hearing for April 12, to amend the Zoning Ordinance to create a new overlay zoning district for Midlothian Village consistent wi th the proposed Midlothian Community Plan. This Ordinance amends the Code of the County of Chesterfield, 1978, as amended., by amending Article III, Districts Generally, by adding Division 11.3 Village Overlay District. PREPARED BY~ Thomas E. Jacobson Director of Planning ATTACHMENTS: YES ,)( NO [J . SIGNAT URE : r/.M COUNTY ADMINISTRATOR (} 75 2APR1289/B:AGENDA/gok e e PUBLIC HEARING TO CREATE SPECIAL MIDLOTHIAN VILLAGE DESIGN AND ZONING REGULATIONS AGENDA - APRIL 12, 1989 PAGE 2 The purpose of these zoning regulations is to recognize the unique village character of Midlothian and to establish special development regulations for non-residential uses, so that this character, identity, architecture quality and pedestrian scale can be preserved and enhanced. The County Planning conunission held a public hearing on February 21, 1989 and recommended approval of this amendment. "' RECOMMENDATION: The staff recommends that the Board of Supervisors amend the Code of the County of Chesterfield, 1978, as amended, by amending Article III, Districts Generally, by adding Division 11.3 Village Overlay District and by amending Division 11.2, Corridor Overlay District to include Route 60 between the Southern Railroad Overpass and Falling Creek. 2APR1289!B:AGENDA/gok o 76. e e SUMMARY OF PROPOSED AMENDMENT TO CODE OF CHESTERFIELD RELATING TO VILLAGE OVERLAY DISTRICT The overall purpose of the proposed Village Overlay District is to recognize Midlothian and other unique villages within the County by maintaining and reinforcing the historic identity, architectural character and pedestrian scale. Special design and zoning regulations in Midlothian Village will result in unifying architectural styles, landscaping elements, including street trees and sidewalks, and closer building setbacks. Together these streetscape features will strengthen the historic Village ambiance. Important elements of the proposed Village Overlay District are: Applicability The VOD would provide special standards for non-residential development only. R, A, R-MF, R-th, A MH-l, and .MH-2 development would be exempt from these regulations, except those concerning signs. Rezoning requests would be reviewed for conformity with new officially adopted plans (i.e. streetscape improvement plan, pedestrian circulation plan, etc.). Specific design features appropriate for Midlot~ian (as for other villages) would be contained in a separate design guidelines manual. Height The maximum height for buildings has been broken into two categories. One category for the Midlothian Village Core and the other for the Midlothian Village Fringe. The reduced height in the Village Core would protect the low-rise environment of the historic section of the Village. Architectural Treatment Building designs would contribute to an overall cohesive Village character as reflected in existing structures of Late Victorian, Dutch Colonial and Colonial Revival styles. Also, included would be styles such as Williamsburg Colonial, which while not original to the Village, abounds in the proposed Midlothian Village Overlay District. Setbacks The setback standards for the von would bring buildings closer to the street to maintain a village feel and pedestrian scale. In addition to minimum setbacks, maximum setbacks have been established in some instances. The setbacks in the Village Core would be least i outward from the Core the setbacks would be deeper, creating a transition between the Core and Corridor Overlay District standards outside the Village Area. The setback for parking lots would not be closer than the front building line. 2APR1289/B:AGENDA/gok o 77 e e Parking Recognizing high property values and the need for compact, efficient site design, designated parking spaces in rights-af-way may be applied toward the total number of parking spaces. Side and/or rear parking lots are required to reduce the visual impact of large paved areas, which would, otherwise, "break up" the continuous street facade. Landscaping Enhanced landscaping designs I based on those created for the Corridor Overlay District, are proposed for improving streetscape views in the Village Area. Landscape plans for properties along Midlothian Turnpike would need to be consistent with officially adopted streetscape improvement plans. Fences or walls, architecturally compatible with adjacent buildings, may be incorporated into landscaping plans. Under certain circumstances their inclusion in landscaping would permit reduction of setbacks. Signs The number of signs and the sign height and dimensions would be reduced in return for improved legibility resulting from reduced minimum setback requirements. 2APR1289/B:AGENDA/gok o IS ... \. e It .. Proposed Village Overlay District: Amendment to Article III of Chapter 21, Zoning Ordinance \ The Village Overlay District would provide regulations on land use, bulk and development in addition to, or superseding those of and underlying "districts enumerated1f or Corridor Overlay District. New wording has been underscored. Deleted wording has b'een overstricken. ARTICLE III. DISTRICTS GENERALLY. * * * Division 7.1. Special Sign Districts. * * * Sec. 21-63.1. Special Districts. (a) The U.S. Route 60 special sign district shall include all parcels of land located within 300 feet of the closest boundaries of the right of way of. U.S. Route 60 (Midlothian Turnpike) between State Route 868 (Grove Road) and the intersection of Route 60 and Falling Creek efte--&otM:.fte.fit--R-e-:k-l-fr-ead--~~fte unless the parcel on which the sign is located extends further than 300 feet, in which case the special sign district shall include such.addi~ional property for a maximum of 1500 feet. * * * Division 11.2. Corridor Overlay District. * * * Sec. 21~67.12. Areas of Applicability and Exemptions. * * '* (3) All parcels of land located within 1,500 feet of the centerline of State Route 60 (Midlothian Turnpike) b~tween the intersection of Route 60 and Falling Creek 1:he-~-.R:8~::l-wey--~:k-fte and the Chesterfield' County/Powhatan County line. * * * Division 11.3. Village Overlay District. Sec. 21-67.25. Purpose and Intent of District. The purpose and intent of this division are to recognize unique villages within the County, which are part of the county's cultural, architectural and historic heritage; and to maintain and reinforce the character, identity, and pedestrian scale of such villages by continuing and enhancing existing patterns of development through the implementation of adopted plans and o '9 " ... e e guidelines and the establishment of an overlay district mandating additional land use regulation and development standards and requirements within such villages. Such villages may include, but are not limited to: Bon Air, Chester, Ettrick, Matoaca, Midlothian, and other communities having a unique cultural, architeCtural, or historic identity. Sec. 21-67.26 Areas of Applicability and Exemptions. (a) The Village Overlay District shall include all lands as specified herein: (1) The Midlo~hian Village Core, comprised of all that area bounded by the Southern Railroad right-ai-way; by the western property line of Tax Map 15-12 (1) Parcel 51; by the northern and western property lines of Tax Map 15-12 (1) Parcel 50; by Westfield Road; by Sycamore Square Drive; by Midlothian Turnpike; by the western and southern property lines of Tax Map 15-12 (1) Parcel 41; by the southern property line of Tax Map 15-12 (1) Parcel 100; by the southern property line of Tax Map 15-12 (1) Parcel 39; by the western and southern property lines of 15-12 (1) Parcel 38; by the western property line of Tax Map 25-4 (1) Parcel 4 extending to. the north and south; by the northern property line of Tax Map 15-16 (1) Parcel 15; by a line, extending due east from the northeasternmost corner of Tax Map 15-16 (1) Parcel 15; by a line extending to the north and south, 500 feet west of and parallel to the eastern property line of Tax Map 16-13 (1) Parcel 2; by the southern property line of Tax Map 16-13 (1) Parcel 2; by the eastern property line of Tax Map 16-9 (1) Parcel 31, extending south; by Midlothian Turnpike; _by Mt. Pisgah Drive; by the eastern property line of Tax Map 15-8 (1) Parcel 56 (all said Tax Map parcels being shown on the Tax Assessor's Map January 9, 1989); and being the same area shown on the map entitled Midlothian Village Area, prepared by the Chesterfield County Planning Department and dated February 7, 1989, incorporated by reference. (2) The Midlothian Village Fringe, comprised of all that area bounded by the Southern Railroad right-of-way; by Winterfield Road; by the northern and western property lines of Tax Map 15-7 (1) Parcel 44; by the northern and western pro~erty lines of Tax Map 15-11 (1) Parcel 1; by Midlothian Turnpike; by the western property line of Tax Map 15-11 (1) Parcel 3; by the southern property line of Tax Map 15-11 (1) Parcel 3 extending to the east; by LeGordon Drive; by the southern property line of Tax Map 15-11 (1) Parcel 4; by a line extending from the southeasternmost corner of Tax Map 15-11 (1) Parcel 4 to the southwesternmost corner of Tax Map 15-11 (5) Midlothian Village Parcell; by the southern property lines of Tax Map 15-11 (5) Midlothian Village, Parcels 1, 9, 6, and 7r by the southern property lines of Tax Map 15-12 (6) Midlothian Village Parcels 3 and 5, and of Tax Map 15-12 (1) Parcels 41 and 100; by the southern property line of Tax Map 15-12 (1) Parcel 39; by the western and southern property lines of Tax Map 15-12 (1) Parcel 38; by the western property line of Tax Map 25-4 (1) Parcel 4 extending to the north and south; by the northern property line of Tax Map 15-16 (1) Parcel 15; by a line extending due east from the northeasternmost corner of Tax Map 15-16 (1) Parcel 15; by the eastern property line of Tax Map 16-13 (1) Parcel 2 extending to the south; by the southern 2 ORD/DEC86/2-21-89/dmm o 80 ~ \. e e property lines of. Tax Map 16-13 (1) Parcels 6 and 9; by the eastern property lines of Tax Map 16-13 (1) Parcels 9, 8, 7, 4, and 11, and of Tax Map 16-9 (1) Parcel 61; by Midlothian Turnpike; by \ the eastern property lines of Tax Map 16-9 (1) Parcels 19 and 34; by the northeastern property lines of, Tax Map 16-9 (1) Parcels 19 and 34 extending to the northwest; by Old Buckingham Road; by the eastern property line of Tax Map 16-9 (1) Parcel 51; by the eastern and northern property lines of Tax Map 16-9 (1) Parcel 59; by the northern and western property lines of Tax Map 16-9 (1) Parcel 58; by the northern property line of Tax Map 16-9 (1) Parcel 57; by Mount Pisgah Drive; and by the eastern property line of Tax Map 15-8 (1) Parcel 56; save and except the area of the Midlothian Village Core. described in paragraph (1) (all said Tax Map Parcels being as shown on the Tax Assessor's Map January 9, 1989); and being the same area shown on the map entitled Midlothian Village Area, prepared by the Chesterfield County Planning Department and dated February 7, 1989, incorporated herein by reference. (c) Uses in R, R-TH, R-MF, and A Districts shall be exempt from all standards for the Village Overlay District, with the exception of Section 21-67-33. and Section 21-67.37. Sec. 21-67.27. Implementation of Plans and Guidelines. In acting upon any rezoning; conditional use permit; conditional use planned development; schematic plan; site plan; variance; special exception; historic district, landmark or landmark site designation; or other decision under this Chapter; which decision will impact a designated Village Overlay District, the responsible body, officer or agent shall review such decisions for conformity with all and any applicable, officially, adopted plans and guidelines for development, including, but not limited to guidelines for landscaping, paving, lighting, signage, architectural treatment, and streetscape and facade appearance. Sec. 21-67.28. Application of Standards and Requirements. Unless otherwise set forth in this Division, the applicable standards, requirements and other regulations found elsewhere in this Chapter, and in all other appropriate law shall prevail. Sec. 21-67.29. Permitted Uses -- By Right. All uses permitted by right in the underlying zoning district(s). Sec. 21-67.30. Permitted Uses -- Accessory Uses. All uses permitted as accessory uses in the underlying zoning district(s). Sec. 21-67.31. Permitted Uses -- Conditional Uses. All uses permitted by Conditional Use in the underlying zoning district(s). Sec. 21-67.32. Permitted Uses -- Special Exceptions. 3 ORD/DEC86/2-21-89/dmm 0 81 , \. e e All uses permitted by Special district(s). Exception in the underlying zoning \ Sec. 21-67.33. Development Requirements. Heights. The maximum height of all buildings shall be as follows, unless otherwise pr'Qvided in Section 21-39. or Section 21-40. (8) Midlothian Village Core. (1) R, R-TH, R-MF and A Districts. a. All buildings other than accessory buildings--two and one-half (2~) stories or thirty (30) feet, whichever is less. b. Accessory buildings--one-half the height of the principal building or twenty-five feet whichever is greater. In R-TH Districts, except those lots listed in Section 21-113.1 (a), no windows, doors, or other similar openings will be permitted above one story or ten feet, whichever is less. Accessory buildings that abut a common side property line shall maintain a solid.wall (having no windows, doors, or other similar openings) along said adjoining property line. (2) 0, B, and M Districts. All buildings--two and one-half (2;) stories or thirty (30) feet, whichever is less. (b) Midlothian Village Fringe. (1) R, R-TH, R-MF and A Districts. a. All buildings other than accessory buildings--three (3) stories or forty (40) feet, whichever is less. b. Accessory buildings--one-half the height of the principal building or twenty-fiv~ feet whichever is greater. In R-TH Districts, except those lots listed in Section 21-113.1 (a), no windows, doors, or other similar openings will be permitted above one story or ten feet. whichever is less. Accessory buildings that abut a common side property line, shall maintain a solid wall (having no windows, doors, or other similar openings) along said adjoining property line. (2) 0, B, and M Districts. All buildings--three (3) stories or forty-five (45) feet, whichever is less. Sec. 21-67.33.1. Yard Requirements Except where an underlying industrial district or a conditional use permit requires a greater minimum yard or setback (in which case there shall be no maximum yard or setback, unless otherwise specified by such underlying industrial district or conditional use permit), the following yards and setbacks shall be observed. 4 () 82 ORD/DEC86/2-21-89/dmm \ \ e e (a) Midlothian Village Core. The maximum and minimum yards for all buildings t drives, for surface and deck parking in the Midlothian Village Core, defined in Section 21-67.26. (a) (1), shall be as follows: \ (1) Setbacks along major arterials. a. The minimum setback along major arterials, for buildings, shall be fifteen (15) feet. The maximum setback along major arterials for at least one building on a lot shall be fifty (50) feet; however, this maximum setback shall be reduced in accordance with the following formula, if there is an existing building on one or more sides of the subject lot, but in no case shall the maximum setback be less than fifteen (15) feet. Formula for mandatory reduced maximum setback: The average of the setbacks of the closest principal buildings occupying the lots adjoining the sides of the subject lot, if buildings occupy both these adjoining lots and are within 200 feet of the subject lot; or The average of the setback of the closest principal building occupying a lot adjoining one side of the subject lot and fifty (50) feet,. if "8 building occupies only one of the lots adjoining the sides of the subject lot and is within 200 feet of the subject lot (whether the opposite side' of the subject lot is an unoccupied lot or a public right-af-way). Landscaping shall be provided within the setback. in accordance with Perimeter Landscaping E. b. The minimum setback along major arterials, for drives and parking areas, shall be twenty (20) feet behind the front line of the building with the least setback on the lot. If there is no building on the lot, the minimum setback 'for drives and parking areas shall be twenty (20) feet behind the maximum setback for one building on the subject lot as determined in paragraph (a) above. However, in no case need drives and parking areas be set back more than fifty (50) feet. Landscaping shall be provided in accordance with Perimeter Landscaping E. Further, this minimum setback may be reduced to the front line of the building with the least setback on the lot with provision of Landscaping in accordance with Perimeter Landscaping F. (2) Front and corner side yards. a. The minimum front and corner side yards along rights-of-way other than major arterials, for buildings, shall be fifteen (15) feet; however, the minimum yard shall be increased, if there is an existing building on one or more sides of the subject lot, in accordance with the followin formula, but in no case shall the minimum yard be more than twenty-five (25 feet. Formula for mandatory increase of minimum yard: 5 ORD/DEC86/2-21-89/dmm o 83 e e The average of the yards of the closest principal buildings occupying the lots adjoining the sides of the subject lot~ if buildings occupy both these adjoining lots and are within 200 feet; or The average of the yard of the closest principal building occupying a lot adjoining one side of the subject lot and fifteen (15) feet, if a building occupies only one of the lots adjoining the sides of the subject lot and is within 200 feet (whether the opposite side of the subject lot is an unoccupied lot or a public right-af-way). The maximum frant and corner side yard along rights-ai-way other than major arterials "for at least one building on a lot shall be twenty-five (25). feet. Landscaping shall be provided within the setback in accordance with Perimeter Landscaping D. b. The minimum front and corner side yards along rights-ai-way other than major arterials, for drives and parking areas, shall be twenty-five (25). Landscaping shall be provided in the setback in accordance with Perimeter Landscaping D. Further, this minimum yard may be reduced to the front line of the building with the least yard on the lot with provision of landscaping in accordance with Perimeter Landscaping F. (3) Side yards. The minimum side yard for buildings, drives, and parking areas shall be twenty-five (25) feet with the provision of landscaping in accordance with Perimeter Landscaping A; this yard may be reduced to ten (10) feet with provision of landscaping in accordance with Perimeter Landscaping B. Alternatively, the side yard, for' buildings in office and commercial districts only, may be zero (0) .feet, wh"en adj acent to an Office or Commercial District. (4) Rear yards. The minimum rear yards for buildings, drives, and parking areas, shall be twenty-five (25) feet with the provision of land- scaping in accordance with Perimeter Landscaping A; this yard may be reduced to ten (10) feet with provision of landscaping in accordance with Perimeter Landscaping B. Alternatively, the rear yard, for buildings in office and commercial districts only, may be zero (0) feet, when adjacent to 'an Office or Commercial District. (5) Yards for gasoline pumps. The setback for gasoline pumps and drives serving gasoline pumps shall be the same as those required for drives and parking areas as required in paragraphs (1) through (4) above. (b) Midlothian Village Fringe. The maximum and minimum yards for all buildings, drives and surface and deck parking in the Midlothian Village Fringe, as defined by Section 21-67.26 (a) (2), shall be as follows: (1) Setbacks along m~jor arterials. a. The minimum setback along major arterials. for buildings, shall be fifty (50) feet. The Planning Director shall authorize a further setback when the average of the closest principal buildings 6 ORD/DEC86/2-21-89/dmm o 84 e e occupying the lots adjoining the sides of the subject lot exceeds fifty (50) feet. Landscaping shall be provided in accordance with Perimeter Landscaping E. b. The minimum setback along major arterials, for drives and parking areas, shall be no less than the front line of the building with the least setback on the lot. Landscaping shall be provided in accordance with Perimeter Landscaping E. (2) Front and corner side yards. a The m1n1mum front and corner side yards along rights-ai-ways other than major arterials, for buildings, shall be twenty-five (25) feet. Landscaping shall be provided in accordance with Perimeter Landscaping D. b The minimum front and corner side yards along rights-ai-way other than maj or arterials, for drives and parking areas, shall be no less than the front line of the building with the least setback on the lot. Landscaping shall be provided in accordance with Perimeter Landscaping D. (3) Side Yards. The minimum side yard for buildings, drives, and parking areas shall be thirty (30) feet with the provision of Perimeter Landscaping A. However, the minimum side yard may be reduced to ten (10) feet with provision of landscaping in accordance with Perimeter Landscaping B, except when adj acent to any agricultural f residential, townhouse residential or multi-family residential district. (4) Rear Yards. The minimum rear yard for buildings, drives, and parking areas shall be forty (40) feet with provision of Perimeter Landscaping A. However, the minimum rear yard may be reduced to twenty (20) feet with provision of landscaping in accordance with Perimeter Landscaping B, except when adjacent to any agricultural, residential, townhouse residential or multi-family residential district. (5) Yards for gasoline pumps. The setback for gasoline pumps and drives. serving gasoline pumps shall be the same as those required for drives and parking areas as required in paragraphs (1) through (4) above. Sec. 21-67.34. Use Limitations. All uses shall be subject to the use limitations set forth in the under- lying zoning district(s), and, in addition, uses that have drive-in windows and/or gasoline pumps, and all uses exclusively permitted in the General Business (B-3) District shall only be permitted when incorporated into a coordinated development of one or more parcels with an aggregate size of ten acres or more. Sec. 21-67.35., Access and Internal Circulation. (a) Purpose and Intent. The purpose and intent of this Section is to maintain or improve the level of service roads; to minimize the number. of access points to roads; to promote the sharing of access and ability to travel 7 ORD/DEC86/2-21-89/dmmQ 85 e e between sites; to insure that development is of a scale proportionate to the capacity of existing and propo.sed transportation facilities; to insure that appropriate traffic mitigation measures are provided; to proviae pedestrian circulation networks among residential, commercial, and recreational areas; and to enhance safety and convenience for the public. To these ends, implementation of an approved transportation systems management plan is encouraged. (b) Access to Arterials and Collector Roads. (1) Direct access arterials and collector roads shall be approved by the Director of Transportation or his agent. (2) Unless an access plan is submitted to and approved by the Transportation Department for more than one access to an arterial road: a. No parcel or lot in existence prior to August 12, 1987, having frontage along an arterial shall be. permitted more than one (1) direct access to that major arterial; and b. No assembly of two (2) or more parcels, which parcels were in existence prior to August 12, 1987, and are subsequently placed under one ownership, control and/or maintenance shall be permitted more than one (1) direct access to an arterial. (3) Direct access shall be provided by, but not limited to, one or more of the following means: a. Access to the parcel may be provided by an existing or planned public right of way, a special access street, and/or a private drive; and/or b. Access to the .site may be provided via the internal circulation of a shopping center, an office complex, or similar group of buildings having access in accordance .with an a roved access plan; and or c. Access may be provided via individual or shared access. (c) Crossovers. (1) Crossover as used in this Section shall mean any break in the median of a divided road. (2) Developers of all parcels or lots located at existing or proposed crossovers shall submit to the Transportation Department for approval, prior to site plan approval, a plan which addresses access for the surrounding area. The Transportation Department may require the owner(s) of such parcels or lots to provide shared access to adjacent properties by easements and/or public rights of way. Cd) Internal Circulation.. All sites shall have direct and convenient. vehicular circulation between adjacent properties, unless otherwise permitted by the Transportation Department. 8 ORD/DEC86/2-21-89/dmm o 86 e e (e) Access Plan. Any access plan submitted to the Transportation Department, in accordance with this Section shall be drawn to'scale; shall include dimensions and distances; shall. clearly delineate the' traffic and pedestrian circulation system; shall include the location and width of all streets, crossovers, driveways, access aisles, entrances to parking area, walkways and bicycle paths; and any other information deemed necessa.ry by the Transportation Department. (f) Traffic Impact Analysis. submitted to, and approved by, the following circumstances: A Traffic Impact Analysis Transportation Department shall under be the (1) For any proposed development which is expected to generate 10,000 Average Daily Trips (ADT) or more based on trip generation rates as defined by the Institute of Transportation Engineers' publication, Trip Generation. (2) At the request 'of the Transportation Department, when the proposed development is expected to significantly impact the transportation network. (g) Required Improvements--General1y. (1) The Transportation Department shall determine the improvements necessary to accommodate proposed development in accordance with, but not limited to, the following: a. Conformance with the General Plan or other planned transportation facilities as shown on officially adopted Land Use and Transportation Plans. b. Maintenance of a minimum D level of service based upon a twenty (20) year-traffic demand projection, as provided by the Director of Transportation, or in areas so designated by the Transportation Department t no level of service below that which currently exists; and c. Safe and efficient access. (2) The developer shall be responsible for provision of improvements, the need for which is generated by the development,. as determined by the Transportation Department. (3) The Transportation Department may establish maximum densities to achieve acceptable levels of service, as outlined in this Section. (h) Pedestrian Access. Pedestrian walkways shall be incorporated into each project in such a. fashion as to minimize conflicts with vehicular traffic.' Pedestrian circulation systems shall be extended to adjacent projects and shall connect uses within individual projects. Pedestrian walkways shall be known on site plans. 9 ORD/DEC86/ 2-21-89 /dmm {j 8 ( e e Sec. 21-67.36. Development Standards. (8) Utility lines underground. All utility lines such \s electric, telephone, CATV, or other similar lines shall be installed underground. This requirement shall apply to lines serving individual sites as .well as to utility lines necessary within the proj ect. All junction and access boxes shall be screened with appropriate landscaping. All utility pad fixtures and meters should be shown on the site plan. The necessity for utility connections, meter boxes, etc., should be recognized and integrated with the architectural elements of the site plan. (b) Loading areas. Sites shall be designed and buildings shall be oriented. so that loading areas are not visible from any of the project perimeters adjoining any A, R, R-TH, R-MF, or 0 District or any public right-of-way. (c) Architectural treatment. No building exterior (whether front, side, or rear) shall consist of architectural materials inferior in quality, appearance, or detail to any other exterior of the same building. Nothing in this section shall preclude the use of different materials on different building exteriors (which would be acceptable if representative of good architectural design) but rather, shall preclude the use of inferior materials on sides which face adjoining property and thus, might adversely impact. existing or future development causing a substantial depreciation of property values. No portion of a building constructed of unadorned cinder block or corrugated and/or sheet metal shall be visible from any adjoining A, R, R-TH, R-MF, or 0 District or any public right-of-way. Mechanical equipment, whether ground-level or rooftop, shall be shielded and screened from public view and designed to be perceived as an integral part of the building. Further, buildings shall be designed to impart harmonious proportions and to avoid monotonous facades or large bulky masses. Buildings shall possess architectural variety, but enhance an overall cohesive village character as reflected in existing structures. This character shall be achieved through the use of design elements -- including, but not limited to, balconies and/or terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied roof lines, or other appurtenances such as lighting fixtures and/or planting -- as are described in all and any applicable, officially adopted plans and guidelines for development. Cd) Exterior lighting. All exterior lights shall be arranged and in- stalled so that the direct or reflected illumination does not exceed 0.5 foot candles above background measured at the lot line of any adjoining residential or agricultural parcel. Lighting standards shall be of a directional type capable of shielding the light source from direct view from any adjoining residential or agricultural parcel and public right-af-way. (e) Driveways and parking areas. Driveways and parking areas shall be paved with concrete, bituminous concrete, or other similar material. Surface treated parking areas and drives shall be prohibited. Concrete curb and gutter shall be installed around the perimeter of all driveways and parking areas. Other curbing material of similar quality, like brick or cobblestone, shall be permitted at the discretion of the Director of Planning when such 10 ORD/DEC86/2-21-89/dmm .0 88 e e other curbing material would be compatible with landscaping or architectural treatment. Drainage shall be designed so as not to interfere with pedestrian traffic. (f) Outside storage areas. Outdoor storage, as permitted by the underlying zoning districts, shall be visually screened from public streets, internal roadways, and adjacent property. Screening shall consist of either a solid board fence, masonry wall, dense evergreen plant materials or such other materials as may be approved. All such screening shall be of sufficient hei~ht to screen storage areas from view and shall compliment the architectural style of adjacent buildings. Outdoor storage shall include the parking of all company owned and operated vehicles, with the exception of passenger vehi~les. (g) Number of parking spaces. Improved, designated parking spaces in a public right-ai-way may be counted toward the number of parking spaces required by Sec. 21-50. when more than one-half (~) of each such space adjoins the site. Sec. 21-67.37. Landscapin~ Requirements. (a) Purpose and Intent. A comprehensive. landscaping program for each individual lot or parcel within the district is essential for the visual protection and enhancement of the district. The purpose and intent of such program are to protect and promote the appearance, character, and economic values of land along the corridor and surrounding neighborhoods; to reduce the visibility of paved areas from adjacent properties and streets; to moderate climatic effects, minimize noise and glare, and enhance public safety by defining spaces to influence traffic movement; and to reduce the amount of storm water runoff and provide transition between neighboring properties. (b) Landscaping Plan and Planting Requirements for any use within the Overlay District which requires site plan approval. (1) A landscaping plan shall be submitted in conjunction with final site plan approval. (2) Such landscaping plan shall be drawn to scale, shall include dimensions and distances, and shall clearly delineate all existing and proposed parking spaces or other vehicle areas, access aisles, driveways, and the location, size and description of all landscaping materials. (c) Plant Materials Specifications. (1) Quality. All plant materials shall be living and in a healthy. condition. Plant materials used in conformance with the provision of these specifications shall conform to the standards of the most recent edition of the "American Standard for Nursery Stock, II published by the American Association of Nurserymen. (2) Size and Type. a. Small Deciduous Trees. Small deciduous trees shall be of a species having an average minimum mature crown spread of greater 11 ORD/DEC86/2-21-89/dunn 0 89 e e than twelve (12) feet. A m1n:lmUm caliper of at least two and one-half (2 1/2) inches at the time of planting shall be required. b. Large Deciduous Trees. Large deciduous trees shall be of a species having an average minimum mature crown spread of greater than 'thirty (30) feet. A minimum caliper of at least three and one-half (3 1/2) inches at the time of planting shall be required. c. Evergreen trees. Evergreen trees shall have a minimum height of five (5) feet at the time of planting. d. Medium shrubs. Shrubs and hedge forms shall have a mini- mum height of two (2) feet at the time of planting. (3) Landscaping Design. a. Planting required by this section should be in an irregular line and spaced at random, except where otherwise indicated in all and any applicable, officially adopted plans and guidelines for landscaping. b. Clustering of plant and tree species shall be required to provide a pleasing composition and mix of vegetation. c. Decorative walls and fences may be integrated into any landscaping program. (4) Tree Preservation. Preservation of existing trees is encouraged to provide continuity, improved buffering ability I pleasing scale and image in the district. a. Any healthy existing tree may be included for credit towards the requirements of this Section. If any preserved tree that has been credited dies within three (3) years of construction, one (1) tree shall be planted for each tree lost. b. All existing trees on the site shall be shown on the required landscaping plan, or where there are groups of trees~ said stands may be outlined. Trees desired to be removed shall be clearly delineated on the landscaping plan. (d) Maintenance. (1) The owner~ or his agent, shall be responsible for the mainte- nance, repair, and replacement of all landscaping materials as may be required by the provisions of this Article. (2) All plant material shall be tended and maintained in a healthy growing condition and free from refuse and debris at all times. All unhealthy, dying or dead plant materials shall be replaced during the next planting season. 12 ORD/DEC86/2-21-89/dmm (J 90 e e (3) All landscaped areas shall be provided with a readily available water supply. The utilization of underground storage chambers to collect runoff" to be later used to irrigate plant materials is encouraged. (e) Installation and Bonding Requirements. (1) All landscaping shall be installed in a sound, workmanship~like manner and according to accepted, good planting practices and procedures. Landscaped areas shall require protection from vehicular encroachment by such means as, but not limited to, wheel stops or concrete or bituminous curbs. (2) Where landscaping is required, no certificate of occupancy shall be issued until the required landscaping is completed in accordance with the approved landscape plan. When the occupancy of a structure is desired prior to the completion of the required landscaping, a certificate of occupancy may be issued only if the owner or developer provides to the County a form of surety satisfactory to the Planning Department in an amount equal to the costs of the" remaining plant materials, related materials and installation costs. (3) All required landscaping shall be installed and approved by the first planting season following issuance of " a certificate of occupancy or the bond may be forfeited to the County. This requirement shall "not preclude the phasing of landscaping programs for larger development projects, the timing of which, shall be approved by the Director of Planning. (f) Perimeter Landscaping. Landscaping shall be required at the outer boundaries or in the 'required yards of a lot or parcel or development and shall be provided except where driveways or other openings may be required. The required landscaping for all outer boundaries of any lot or parcel shall be provided in accordance with all and any applicable-, officially adopted plans and guidelines for development. There shall be different perimeter landscaping requirements ,as identified elsewhere in this division, which shall be provided as follows: (1) Perimeter Landscaping A. a. At least one small deciduous tree for each fifty lineal feet and at least one evergreen for each fifty lineal feet shall be planted within the setback area. b. At least one medium shrub for each twenty lineal feet shall be planted within the setback area. c. Low shrubs and ground cover shall be reasonably dispersed throughou t. (2) Perimeter Landsc~ping B. a. At least one large deciduous tree for each fifty lineal feet and at least one evergreen for each thirty lineal feet shall b~ planted within the setback area, and 13 ORD/DEC86/2-21-89/dmm o 91 e e b. At least one small deciduous tree for each.\. fifty lineal feet shall be planted within the setback area, and \ c. At least one medium shrub for each fifteen lineal feet shall b~ planted within the setback area, and d. Low shrubs and ground cover shall be reasonably dispersed throughout; OR: e. A minimum three (3) foot high undulating berm, and f. Perimeter Landscaping A. (3) Perimeter Landscaping C. a. At least one large deciduous tree for each fifty lineal feet and at least one evergreen tree for each thirty lineal feet shall be planted within the setback area, and b; At least one small deciduous tree for each thirty lineal feet shall be planted within the setback area, and c. At least one medium shrub for each ten lineal feet shall be planted within the setback area, and d. Low shrubs and ground cover shall be reasonably dispersed throughout; OR: e. A minimum four (4) foot high undulating berm, and f. Perimeter Landscaping B. (4) Perimeter Landscaping D. a. At least one (1) large deciduous tree for each fifty (50) lineal feet and at least one (1) evergreen for each thirty (30) lineal feet; and b. At least one (1) small deciduous tree for every fifty (50) lineal feet; and c. At least one (1) medium shrub for every five (5) lineal feet, or continuous hedge forms for the entire lot width, or a continuous picket fence for the entire lot width, no shorter than three (3) feet and no taller than four (4) feet, painted white o~ whitewashed; and 14 ORD/DEC86/2-21-89/dnnnfj 92 " ~ " . e d. Low ground cover reasonably dispersed throughout. (5) Perimeter Landscaping E. \. \ a. At least one (1) large deciduous tree for each thirty (30) lineal feet and at least one (1) evergreen for each thirty (30) lineal feet; and b. At least one (1) small deciduous tree f or every thirty (30) lineal feet; and c. At least one (1) medium shrub for every five (5) lineal feet, or continuous hedge forms for the entire lot width, or a continuous picket fence for the entire lot width, no shorter than three (3) feet and no taller than four (4) feet, painted white ,or whitewashed, or an undulating berm for the entire lot width, at minimum four (4) feet tall; and d . Low throughout. shrubs and ground cover reasonably dispersed (6) Perimeter Landscaping F. a. At least one (1) large deciduous tree for each fifty (50) lineal feet and at least one (1) evergreen for each thirty (30) lineal feet; and b. At least one (1) small deciduous tree for every fifty (50) lineal feet; and c. Continuous hedge forms for the entire lot width, no shorter than three (3) feet at planting and five (5) feet at maturity, or a continuous picket fence or lattice fence no shorter than five (5) feet and no taller than six (6) feet, or a continuous, solid or pierced wall of redbrick and mortar for the entire lot width, no shorter than five (5) feet and no taller than six feet, provided that no more than forty percent (40%) of vertical face of such wall is open pierce work; and d. Low shrubs throughou t. and ground cover reasonably dispersed (g) Landscaping Standards for Parking Areas. (1) Interior parking area landscaping. a. Any parking area shall have at least twenty (20) square feet of interior landscaping for each space. Each required , landscaped area shall contain a minimum of 100 square feet and have a minimum dimension of at least 9.0 feet. With the provision of this landscaping, parking space size may be reduced to 162 square feet. The minimum width of a parking space shall be 9.0 feet; minimum length shall be 18 feet. 15 ORD/DEC86/2-21-89/dmm 013 ... '" . e b. The primary. landscaping material used in ':parking areas shall be trees which provide shade or are capable of providing shade at maturity. Each required landscaped area shall include at least one (1) large deciduous tree, as outlined in this Section. The total number of trees shall not be less than one for each 200 square feet, or fraction thereof, of required interior landscaped area. The remaining area shall be landscaped with shrubs and other vegetative material to compliment the tree landscaping. c. Landscaping areas shall be reasonably dispersed through- out, located so as to divide and break up the expanse of paving. The area designated as required setbacks shall not be calculated as required landscaped area. (2) Peripheral parking area landscaping. Peripheral landscaping shall be required along any side of a parking area that abuts land not in the right of way of a street such that: A landscaped strip at least nine feet in width shall be located between the parking area and the abutting property lines, except where driveways or other openings may be required. Continuous hedge forms or at least one (1) large deciduous tree, as outlined in this Section, shall be planted in the landscaped strip for each fifty lineal feet. (3) Special design considerations for vehicular storage yards. a. The landscaping requirements set forth by this Section shall apply to automobile dealerships or other similar businesses in the same manner as to any other permitted use, except for approved vehicular storage yards. b. Any vehicular storage yard shall be enclosed by a solid board fence, masonry wall, or a combination of wooden lattice and dense evergreens having a minimum height which -will screen the "vehicles from view. Large expanses of fence or wall surface shall be architecturally designed or landscaped to prevent monotony, and shall compliment the architectural style of adjacent buildings. Sec. 21-67.38. Limitation of Signs. (a) Purpose and Intent. The purpose and intent of this section is to regulate the use of publicly visible displays or graphics to protect and enhance the character of major arterial "roadways and surrounding areas; to prevent diminishing property values within these areas; to safeguard the public use and nature of major arterial roadways; and to minimize visual distractions to motorists along public roads.. (b) General regulations for all Signs. The following shall apply to all signs: (1) Applicabl~ State and Federal sign controls. 16 ORD/DEC86/2-21-89/dmm o 94 e e (2) A County sign permit for all signs over six square feet in area" shall be required~ (3) Applications for permits shall be submitted on forms obtained at the office of the building inspector. After the Building Official insures that the application complies with the requirements of the Uniform Statewide' Building Code, he shall forward the application to the Department of Planning, which shall check for compliance with the regulations of this chapter and conformity with all and any applicable, officially adopted plans and guidelines for development. Once compliance and conformity are determined, the application shall be returned "to the Building Official, who shall issue the sign permit. Each application shall be accompanied by plans, showing the size, location, and property identification. In the case of projecting signs and outdoor advertising structures, complete specifications and methods of anchoring and support shall be required. Each sign and outdoor advertising structure shall have the permit number and date of issuance -affixed. (4) Signs and advertising structures shall not obstruct any window, door, fire escape, stairway, ladder or opening intended to provide light, air or ingress and egress for any building or structure. (5) Whenever a sign or outdoor advertising structure becomes structurally unsafe or endangers the safety of a building or premises or endangers the public safety, it shall be made safe' or removed in accordance with the Uniform Statewide Building Code. (6) Where permi ts are required, all signs, including directional signs, shall be set back at least five (5) feet from the front property lines or existing right-ai-way lines unless a greater setback is specified. Along" roads which have proposed right-ai-way expansion as delineated in the General Plan for Chesterfield County, signs erected after the delineation of such roads on the Plan may be located within the proposed right-oi-way. Once the proposed right-ai-way is acquired, all signs erected after the delineation of such roads on the Plan must be set back the required fifteen foot minimum from the new right-of-way unless a greater setback is specified. (7) Sign lighting shall be positioned and shielded so as not to impair the vision of any motor vehicle operator or cause any direct glare into or upon any property other than the property to which the sign may b-e accessory. (8) Outdoor advertising signs shall be prohibited. (9) Portable signs shall be prohibited on _8 temporary or permanent basis. '(10) Pylon Signs shall be prohibited. (11) Interchangeable copy signs and rate and price signs for service stations shall be, allowed if integrated into the freestanding identifi- cation sign. 17 ORD/DEC86/2-21-89/dmm 0 95 \ ~ e e (12) An abandoned sign shall be removed by the owner of the sign or the owner or lessee of the property. Any sign located on property which becomes vacant and is unoccupied for a period of two (2) years or more shall be deemed abandoned. If the owner or lessee fails to remove the sign, the Director of Planning shall give the owner fifteen (15) days written notice to remove it. Upon failure to comply with this notice, the Director of Planning may initiate such action as may be necessary to gain compliance with this regulation. (13) No sign shall be higher than the roof line or parapet wall of any building for which the sign is proposed. A sign may be attached to the facia of a shed roof of a structure but may not be located so as to extend above the upper edge of the facia.of said shed roof. Also, a sign may be attached to th~ facia of or located on the sloping roof of a structure, but may not be located so as to extend more than four feet above the lower edge of said sloping roof. (c) Permitted Signs. (1) One sign not exceeding one square foot in area, identifying a dwelling, its occupant, its location J or a customary incidental home occupation. (2) One name sign or bulletin board not exceeding twenty square feet in area for any club, church, school, or other public or semi-public institution. (3) One temporary real estate sign, not exceeding four square feet in area in a Residential or Agricultural District and not more than twenty-four (24) square feet in area in all other districts, advertising the sale or rent of the premises. Such sign shall be located on the premises at least twenty feet from the nearest corner of a street intersection, shall not be illuminated, shall be neatly painted or ~aintained, and shall be removed within .ten days after the transfer of title or rental of such property. (4) Temporary off-site real estate signs, not exceeding two square feet in area, directing the way to premises which are for sale or rent. Such signs shall be limited to one per parcel (lot) of land, with no more than three signs along anyone street, set back at least fifteen feet from the edge of the right of way. Such signs shall be placed on a structure designed for the sole purpose of supporting the sign and such signs shall be properly printed or painted and maintained and shall be removed within ten days after the transfer of title or rental of such property. (5) Signs displayed for the purpose of farm identification shall be located on the farm premises, shall be set back at least fifty feet from the nearest corner or a street intersection, shall be neatly painted or printed and maintained and shall not be illuminated. The total aggregate area of all signs shall not exceed twelve square feet. 18 ORD/DEC86/2-21-89/dmm .f} n6 'f;"'1 e e (6) One temporary sign advertising the sale of farm products grown or produced on the premises; provided, that such sign shall not exceed twelve square feet in area, and shall not be less than fifteen feet from any street right of way or lot line. Such sign shall not be illuminated, shall be neatly painted or printed, maintained and shall be removed within ten days after the end of each season. (7) Directional signs not over seven (7) square feet in area, indicating the location of churches, schools, hospitals, parks, scenic or historic places, or' other places of general public interest. Any such signs and mounting shall not exceed five (5) feet in total height and not more than one sign neatly painted or printed, pertaining to a single place, shall be displayed along anyone street. (8) One temporary on-site real estate sign, not exceeding twenty-four square feet in area, advertising a residential development project provided such sign shall be removed when eighty percent of the dwelling units in the project are occupied. (9) One temporary sign not exceeding twenty square feet in area may be installed and maintained on the premises for the purpose of advertising the use to be made of the building or structure and the businesses and firms developing the building or structure. Such sign shall be placed on the premises so as not to interfere with the vision of . motor vehicle operators and may be installed only when actual construction is started and shall be removed from the premises upon occupancy of the building or structure. (10) A permanent sign, not exceeding twenty square feet in area or five (5) feet in overall height, identifying the name and nature of a residential development. One such sign shall be permitted on the premises for each separate street entrance to the development. (11) On individual parcels or lots, one freestanding business sign per parcel or lot not exceeding twenty-four (24) square- feet in area and five (5) feet in height shall be permitted on the premises in all underlying business, office, or industrial districts. When the side or rear lot line adjoins an R, R-TH, R-MF, or A District, the exterior signs shall not face the adjacent lot located in an R, R-TH, R-MF, or A District, unless such sign is located at least one hundred and fifty feet from the R, R-TH, R-MF, or A District. Business signs may be integral with or attached to the main building, or major appendage thereof, and shall not pro;ect from the building or appendage more than thirty (30) inches. The aggregate sign area of all business signs to include freestanding, fixed, and outdoor advertising signs, on anyone lot shall not exceed one square foot for each two feet of lot frontage (on corner lots, either the front lot line or the corner side lot line, but not both, may be used to compute sign area, regardless of road classifi- cation); however, in no case shall the maximum permitted be less than twenty square feet or more than one hundred fifty square feet. (12) In shopping centers, office parks, or similar groups of build- ings, one freestanding business sign not exceeding twenty-four (24) 19 ORD/DEC86/2-21-89/dmm o 9~ !"' e e square feet in area and five (5) feet in height, identifying the development and announcing only the name or location of. the shopping center or office park and business names of tenants therein~ If a shopping center or office park fronts along two maj or arterials as indicated on the Chesterfield General Plan, as amended, a freestanding sign may be permitted along each major arterial. All individual business signs within a shopping center or office park shall be attached to the main building or major appendage including, but not limited to canopies, marquees, and awnings. Where the s.ide or rear lot line adjoins an R, R-TH, R-MF, or A District, the exterior signs shall not face the adjacent lot in .an R, R-TH, R-MF, or A District. No sign shall project more than thirty (30) inches from the building or major appendage. The aggregate sign area of all individual business signs for anyone business shall not exceed one square foot for each two feet of store frontage provided that a minimum of twenty square feet and a maximum of one-hundred fifty square feet shall be permitted. (13) Directional signs indicating location of truck entrances, employee parking, shipping and receiving, and similar activities; provided that all such signs are located on the property of the business and no such sign exceeds five (5) feet in height and five square feet in area. (14) A shopping center, office park, or similar group of buildings may have one freestanding on-site directory sign near each major entrance. Such sign(s) shall be limited to identifying and providing directional information to the individual businesses located within the shopping center, office park, or similar group of buildings. This sign area shall not exceed twenty square feet in area and five (5) feet in . height or be located within a complex so as to be a traffic and/or safety hazard. (15) One detached menu order board for restaurants with drive-thru facilities. Sign shall not exceed a height of five (5) feet nor exceed twenty-four (24) square feet in area. (d) Sign Design Standards. (1) Design Concept, a unified system of signage and graphics shall be designed for each individual development. Letter style, graphic display, and color shall be analogous for all signage and graphics within an individual development. Signage concepts should be considered during the design of buildings, so that signage and graphics are architecturally incorporated into those buildings and the site they inhabit. Size~ height, location, material, and color should strongly relate.to building and site design, as described in all and any applicable, officially adopted plans and guidelines for development. (2) Freestanding sign design. Freestanding signs shall be encased within a structure that is architecturally related to and compatible with the main building(s) and overall architectural design of the development. 20 ORD/DEC86/2-21-89/dmm o 98 ,,' e e (3) Landscaping. Landscaping shall be integrated with each indi- vidual freestanding sign. Clustering of plant species shal.l be required to provide a pleasing composition and mix of vegetation. This requirement shall be depicted on the landscaping plan as required in Section 21-67.38. (4) Illumination. a. External illumination. External lighting shall be limited to light fixtures utilizing white, not colored, lighting and shall not be blinking, fluctuating, or moving. External lighting shall only be permitted if the sign face is constructed of natural materials such as wood or stone or man-made materials such as plastic or metal having the appearance of natural materials. Ex- ternal lighting shall be provided by concealed and/or screened spots or floods and shall be arranged and installed so that direct or reflected illumination does not exceed 0.5 foot candles abov~ background measured at the lot line of any adjoining residential or agricultural parcel or public right-af-way. (b.) Internal illumination. Internal lighting shall be limited to internal light contained within translucent letters and/or logos and internally illuminated sign boxes, provided the background or, field on which the copy and/ or logos are placed, is opaque. The area illuminated is restricted to the sign face only~ The direct or reflected illumination shall not exceed 0.5 foot candles above background measured at the lot line of any adjoining residential, townhouse residential, multi-family residential or agricultural parcel or public right-of-way. (5) Sign Package. Prior to the erection of any sign, with the exception of temporary construction signs noted herein, a comprehensive sign package shall be submitted to the Planning Department for approval. The sign package shall provide detailed renderings to include colors, sizes, lighting, location, etc. for all signs within any development. Sec. 21~67.39. Plan Submission Requirements. (a) Uses requiring. submission of plans. All uses within the Village Overlay District shall be required to file plans to assure compliance of all applicable requirements.of this Chapter. (b) Required information. include the following: Plan submission as herein required shall (1) Site plans in accordance with the provisions of Division 12 of this Article; (2) Landscaping plans to include plant names (Latin and common) and sizes at installation; (3) Architectural renderings and/or elevations to include materials and colors; 21 ORD/DEC86/2-21-89/dmm o 99 . . e . " (4) An access plan, approved by the Transportation Department, may be presented as part of the site plan. \ (c) Administrative responsibility. The Director of Planning shall approve, approve subject to conditions, or disapprove plans in accordance with the reviewing authorities1 recommendations. He shall return notification of plan review results to the applicant, including recommended conditions or modifications within thirty (30) days of the date of submission of the plan, if practical. In the event that the results and/or recommended conditions or modifications are acceptable to the applicant, the plan shall be so modified, if required, and approved. Cd) Denial of plan; appeal of conditions or modifications. In the event the plans are disapproved or recommended conditions or modifications are unacceptable to the applicant, said plans shall be forwarded to the Planning Commission for review. The plans shall be approved by the Planning Commission if they find such plans to be in accordance with all applicable Ordinances and include necessary elements to mitigate any detrimental impact upon adjacent property and the surrounding area. If the Planning Commission finds that said plans do not meet the above stated criteria, they shall deny approval of said plans. Sec. 21-67.39. ,Definitions. For the purposes of this Division, the following definitions shall apply: Lattice Fence. A wooden fence of posts, at least two (2) horizontal rails and perpendicularl crossed laths no less than one (1) inch wide, and no farther apart than two 2 inches. Picket Fence. A wooden fence of posts, at least two (2) horizontal railst and vertical pickets; the pickets of which shall be no more" than four (4) inches wide, and no farther apart than their own width. 22 ORD/DEC86/2-21-89/dmm 0.1 ()'O ill I ~gg,glt~~ ;.:.: . r- ~~~~~ . ~.:;; ~ ~~.~ ~ . ~ro ~:iE': ~~ . m . .... . G> ~ ]~~""':Jp..~. . '0' ~ :::n~~::s~::t m Qj9 m ~. ~ ~. .; ~ ~ n < I-Tj 3 II to Q) : !.: g~] ~. Z at to C trj 5'~ ~ 5.6:~~g~~ OJ b::l ." (t) ~ lC~~ i-' ..... rT rt OQ lC ..., () ~rororoscil) ~ C::hm S' 0 ~. ~ ~ g e. ~ ~ (t) !:d r<: ~!.., c.a ..., ~ g. ~. -g ~ ~ ~ )> G)D.CD CD CD ~ ' n a. ~~g~S'~2 .., "OD" en I-' 3c< ..... ~~~.~~. E>> \0 CD :J c1' ~ rT ~. 00 ~ g' co ;:JC't:r \0 '.rt<lD iii 0 ~ ::J .~- :t><!: ;,;0 p- 'rn.-C }> )> 0'- , G)- .-1 mJ: 5> z :~~:" , , ~~"",~",~,"..i.,;,-~""".l''''''~'''~.'> ,.-.,., ",'" .....'....... ~:.:.l;;'!':....'O\.~.:---,.:t..~'--;.,~_.~.,:".,................~.. ..:_.I:p,f'C...... . '.'~-l\i.~I~~r.~_~~.\.-~.*..~~,____'U."l."..,-~< ~ ~W1~...1;.~l\I.,:~.~...._'~~~..1,......~,'-O., ~. r~ I-d ~ ~ 0 ~ H ~ t-cj Ul 0 H (j) :H tzj '~ "" tj "" GJ tj . txj tr1 ~ ~ tYj tzj L' ~ 0 0 I-d '""d ~ ~ t'Ij 8:t 'K- (:\y.. z: ci" r;.Y- Z >~a t-3 ~~ 1-3 C/) (f) H t-3 ~ ...~- ~ /'~ /~ ~ ,~ (j) $1) !. .; ~ 4$'-d <: /-I- t-' /-l III I {JQ (D I-%j ti /-I- ::J (lQ (tl 8 JI~I~i~i~~~~~ ~ 11~llllilll CD / I lr Ie IQ JUI I / I I II It A ------ II /--" X , \ /) / / . 3: - . . . . . . . . . . q. H) ,-.., t:1 en Ul ~~'" ti 1-'- 1-'- '0 " owen OQ (tl ElOrt~()~ ~'?~. s~ [rt ~ 1-'- :::i CO . ~...~"(iP"\l. frJ 'lc,C:-O .......s .... II iI ;r'-"'~~~~ ~~~~~. "n g ~- :: ~ ~~~ (tl -n,< 0 ~ ~ rt ~~ ~ ~ f-l- " ::J CO i-ti "J: '$It Z \ : ecHESMID of VIRGINIA Grou' John Robert Smith (804) 794-5529 P.O~ Box 97 Midlothian, Virginia 23113-0097 APRIL 11, 1989 .C HE S T:E. R FIE L D Co U NT Y BOA R D 0 F SUP E R V ISO R S, AND Co U N T Y ADM I N I D T RAT 0 R * MR. RAMSEY RE APRIL 12, 1989, BOARD AGENDA ITEM # 12-E. :G E N T L E MEN j 1 AM WRITING TO YOU WITH PARTICULAR REFERENCE TO THE PUBLIC HEARINGS AND AGENDA PRESENTATIONS FOR THE ABOVE ITEM. 1. WE ARE NOW AND HAVE BEEN FOR THE PAST TWENTY EIGHT YEARS OWNERS OF MORE THAN TEN ACRES ON U.S 60, BETWEEN Mr. PISGAH DRIVE AND SALISBURY DRIVE. IN ADDITION TO THE U.S. 60 AND SALISBURY DRIVE FRONTAGES, WE ALSO HAVE ADDITIONAL ACCESS FROM.THE WEST VIA FISHER PLACE AND FROM THE EAST, DIRECT ACCESS TO Mr. PISGAH DRIVE, ADJACENT TO THE CHURCH PROPERTY AND ALSO VIA MURRAY ALLEY, NEAR THE NORTH SIDE. 2. THE PLATS FROM THE nBOARD PACKAGEn, AVAILABLE AS OF THIS DATE ARE WHOLLY UNREADABLE. 3. THE PLATS PRESENTED BY MR. JACOBSON, AT THE Mr. PISGAH CHURCH GROUP 'MEETING DID NOT SHOW THE GARAGE BUILDING WE HAVE ON U.S 60, BETWEEN THE FIRE DEPT. AND TEXACO, MR. JACOBSON REFUSED TO MAKE A CORRECTION, NOR WOULD HE ADMIT, IN DISCUSSION. 'THAT THE BUILDING WAS ACTUALLY THERE. 4. THIS BUILDING HAS HOUSED OUR COUNTY AND STATE LICENSED GARAGE SINCE 1 9 5 8, ( CONTINUOUS LICENSEE USE .31 YEARS ). 5. THIS PORTION OF OUR ROUTE 60 FRONTAGE IS PRESENTLY APPRAISED BY THE COUNTY AT THE RATE OF $382,000.00 PER ACRE. 6. THE DATA MADE AVAILABLE TO THE PUBLIC, IN FINISHED FORM, IN SUPPORT OF THIS PROPOSED ACTION DOES NOT MEET ANY STANDARD OF READIBILITY OR REQUIREMENT FOR TYPE SIZE FOR LEGAL NOTICES. 7. I STRONGLY URGE THAT THIS ITEM BE DEFERRED UNTIL SUCH TIME AS HONEST ANn LAWFUL HEARINGS HAVE BEEN PROPERLY HELD. WITHIN THE COMM- UNITY OF INTEREST. 8. As A CITIZEN AND A TAXPAYER I DEEPLY RESENT COUNTY "OFFICIALSH IMPORTATION OF RESIDENTS OF OTHER AREAS IN ORDER TO npACKll PUBLIC HEARING MEETINGS. THANK YOU, PLEASE PROVIDE ME WITH LEGIBLE DOCUMENTATION AND LEGAL .ESCRIPTIONS AT Y~~LIEST CPNVENIENCE. 6, #.. ..' , ~ - I , /2 ,f, CHESTERFIELD COUNTY .J BOARD OF SUPERVISORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER: 12.F. SUBJECT: Public hearing to amend the Zoning Ordinance relative to office, commercial and industrial zoning districts. COUNTY ADMINISTRATORJS COMMENTS: I(~ 1tPf1A~ SUMMARY OF INFORMATION: BACKGROUND: On March 22, 1989, the Board of Supervisors set a public hearing for April 12, 1989, to. consider adoption of an amendment of the Zoning Ordinance, relative to office, commercial and industrial districts. The Planning Commission reconunendation as well.- a's a synopsis of the major changes from the existing ordinance, are attached. (PLEASE REFER" TO. THE COPY OF THE ZONING ORDINANCE GIVEN TO YOU PREVIOUSLY, IT HAS A YELLOW COVER) RECOMMENDATION: Staff recommends that Chapter 21.1 and Chapter 21 be amended in accordance with the attached Resolution. PREPARED BY~ Thomas E. Jacobson Director of Planning ATTACHMENTS: YES~' NO [] , SIGNAT URE : ~ COUNTY ADMINISTRATOR 0103 lAPR1289/B:AGENDA/gok . . AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY ADDING A NEW TITLE 21.1, AMENDING CHAPTER 21 AND PROVIDING FOR THE INTERIM APPLICATION OF CHAPTER 21 AS AMENDED, ALL OF WHICH RELATE TO ZONING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the code of the County of Chesterfield, 1978, as amended, is amended and reenacted as follows: A. Chapter 21.1, attached hereto as Attachment A, is hereby adopted. B. Chapter 21 is hereby amended and reenacted as shown on Attachment B'. c. Property for which a rezoning application is filed with the County after the effective date of this ordinance shall be governed by the v,~provision of Chapter 21.1. D. All property zoned 0, B or M on the effective date of this. ordinance, oJ; after such date if a rezoning application was filed with the County prior to the effective date of this ordinance, may be developed in accordance with Chapter 21. (2) That this ordinance shall be effective on the date of- adoption by the Board of Supervisors. bam059.txt , \ 0.104 . . List of Proposed Zoning Ordinance Changes Major Changes Proposed in the Revised Zoning Ordinance: Five (5) commercial, two (2) office and three (3) industrial districts are included. The most notable districts may be the Convenience Business (C-l) and Neighborhood Office (0-1) Districts where projects will be located in close proximity to residential neighborhoods. To ensure compatibility, buildings must have a residential scale and quality, densities are limited to a 5,000 square feet per acre; operating hours are limited; and no outside storage is permitted. Development standards consistant with typical Conditional Use Planned Development approvals are required with rezoning in all areas of emerging growth to provide higher quality architecture, landscaping, lighting, signage, and access. More flexible development standards are provided with rezoning in the currently developed areas, while quality development with minimal impact on residential areas is still insured. Buffer standards are established between new non-residential Zoning Districts and residential land uses., Loading docks, service areas and dumpsters must be screened from view. Development flexibility is increased by permitting retail uses in some new office and industrial districts and residential townhouse/mulfifamily uses in some new commercial districts. (110;; . ..r . . Adopted standards from construction, demolition and debris landfill report have been incorporated into the Ordinance. Also, landfills would be prohibited in residential zoning districts. The site plan review process has been changed to allow review by the Planning Commission in addition to continuing with the current staff review process. This is similar to the recently adopted amendment to the Subdivision Ordinance. A developer or neighbor can appeal staff's decision to the Planning Commission. Fees - increased to recover cost of site plan posting which is a new service. Also, fees increased to recover costs of cases with proffered conditions. State/County agencies and non profit agencies must .pay site plan review fees. Anticipated Requests for Changes Staff anticipates requests to delete the Commission's recommendation relative to billboards and instead permit billboards by right in C-5 and I-3 Districts and on any parcel that is zoned B-3 when the Ordinance is adopted. Staff also expects a request to modify Section 21. 1-243 (d) to permit three (3) story buildings within 100 feet of residential districts instead of two (2) story buildings. Some neighborhood groups may ask that the 100 foot distance in this section be increased to 200 feet. 2 0106 BP/MAR162/dmm .. '/1' f! . · . · · . e BOARD OF SUPERVISORS G. H. APPLEGAtE, CHAIRMAN CLOVER HILL DISTRICT C. F. CURRJNf JR., VICE CHAIRMAN BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT MAURICE B. SULL1VAN MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.o. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: Richmond News Leader FROM: Chesterfield County Board. of Supervisors DATE: March 24, 1989 SUBJECT: Meetings and Coming Events One (1) time, Wednesday, March 29, 1989 One (1) time, Wednesday, AprilS, 1989 Please confirm by calling the Clerk to the Board of Supervisors Office at 748-1200. Joan S. Dolezal Clerk to the Board /tp Attachment ~~. .. -::__ ..") p . ..t ~ e . ;" CHESTERFIELD COUNTY P~o. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 BOARD OF SUPERViSORS G. H. APPLEGATE, CHAIRMAN CLOVER HILL DISTRICT C. F. CURRIN, JR., V1CE CHA1RMAN BERMUDA DISTRICT HARRY G. DANIEL OA LE D rSTRfCT JESSE J. MAYES MATQACA DISTRICT MAURICE B. SULLIVAN MIDLOTHIAN DISTRICT LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: Progress Index FROM: Chesterfield County Board of Supervisors DATE: March 24, 1989 SUBJECT: Meetings and Coming Events One (1) time, Wednesday, March 29, 1989 One (1) time, Wednesday, April 5, 1989 Please confirm by calling the Clerk to the Board of supervisors Office at 748-1200. Joan S. Dolezal Clerk to the Board of /tp Attachment '<:J~ ~~.~~.. ,.. . .. . . 46. 1> " TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regular meeting on April 12, 1989 at 7:00 p.m. in the County Board Room at Chesterfield Courthouse, Chesterfield, Virginia, will hold a public hearing to consider an ordinance to amend the Code of the County of Chesterfield, 1978, as amended, by adding a new Chapter 21.1 and amending Chapter 21 known as the "Zoning Ordinance." This ordinance will create new commercial, 9ffice and industrial zoning districts with revised uses and development standards for new rezonings and will amend certain standards for the development of currently zoned property. Further, this ordinance will create a new overlay district with special use and development standards in the Midlothian area. Copies of the ordinance are on file in the County Administrator's Office, Chesterfield, Virginia, and may be examined by all interested persons between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. ~-:f - ''\J:fl~,~..,,,,,.;I. :5~;J9 L.j - :) . . {tfJ { flro!l r(!)!)-;7 tt II r;.\~ EVENINGS <J.\i\Jp :~LII\JOAY 15 FRA,i'JKLIN ST., PETERSBIJRG, \j1~GINIA '23804 (804) 732-3456 AD COrY DATE:.Apr; I ..16). 19 ~7 . ACCOUNT:(' )lO,,'\:kr~/ L\ d touniyl3d of SUpCLVU; SCJ/-S RE:-=rQ KCL r0o+\tQ... .~ ~ u.cid~rij . Dates Published: ....}..{Qv ch 6Lq ~~p y~' I . S Inchesr~ ~o;_ dfj ..5-- 0 f\ UAJ Ch c.p k.... d I. J 19~ .~O~-y 5-- -<(0. V j- t per inch $ tr r,. TAKE NOTICE --, Take notice tha t the Board \, \ of Supervisors \ of Chester- ' field County, Virginia, at a ' I regular meeting' on April ~ ) 12, 1989 at 7:00 p.m. in the ~ . I County Board Room at ,Chesterfield Courthouse,; Chesterfield, Virginia, : I will hold a public hearing , to consider an ordinance -; to amend the Code of the :- County of Chesterfield" ll~8, as amended, by ad- ; r ding a new Cbapter 21.1 I I and amending Chapter 21 f .known as the "ZonIng Or- ~ dinance. ~; This ordinance I ' will create new commer- cial, office and industrial > zoning districts with- re-; vised uses and develop- I I' ment sta~dards for new' ; rezonings and will amend certain . s~ndards for the ' development of currently zoned property.. Further . : this ordinance will creaU; ~ new overlay district with L special us~ and develop- i men t standards .in the 1 Midlothian area. I Copies of the ordinance \ , are on file in. the County f ~ Administrator's Office ~ : Chesterfield, Virginia: I \ and may be examined by : ; all interested persons 00- 1 ,~ tween the hours of 8:30 I \ a.m. to 5:00 p.m~, Monday j through Friday. L_~3/~ Richmond Newspapers, Inc. :r'j .. j, t~. 29MAR .' t, . i I" . ,. t; t, ! t ' · ~i:'~-: . ) (i " I ... " ~ l , ,. . . . CU TOMER ACCO T U MSER An Affiljate of Media General P.o. BOX C-32333 RICHMOND, VIRGINIA 23293-0001 804-649-6000 2~(.a()6 5APRB9 , ',~;; 1. 0 A TE "f~.t. 1 .r:' , 1-;' '~;',.' \:-: ,'TOTAL 'NCHES 15...@~g~NT- "'..1 rl(' ,'-s t ',> < ^'~ ",-. " '~i:(:~~\\(.; :.'(~H:' >;, :!;>~t,~1.~2. ,16 '::~~;'!i!!:;":':;~;:""I:i~ri~/[ij~;:, : ~; ,'t~~~~ t> . . V"l,;i~I<F~ M4"" '""~~t, wj\~ii;;} . .... i~~f~~i;)~;i~.r;;,r 1'~~f9~;j , 'j p.,' " ".t~ .' ~ " Hr:jl'~ I:.L"~' ---:i' ;.... ~;Xf:~' i ~<\};. r~~ --,":' !~{ ;-1 t.,... ", f' '. " f~ Fl,; ~'<~'l 'I:;........~:..f .j .'.' .. ~~ :" .~~ ~.~ " . ~~J ~ " 1 . 'f;.; ~, Ii" . ~,h ,j -'f.' ....' ,. i ," .', I , .' . """,, . ~ If." ',,~ .' <",*,'~"" . "*'" A . , "~,.... ." .'1 "1' ...~.. 'r, .,,-, ~:~: 11jj~sir,;:,rf~~:i;1~:';;~~:~:~~;~?: :;":"", " . ;td~;:.;. ~. '*~~;:~~:~~::~':., . .,.~}~':~~:rE: ;~~!~:.~t> ~r.!,ii.: ':: k~f~i~~:~(:., COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 ATTN: JOAN DOLEZAL CHESTERFIELD, VA 23832 r~ .ii' RICIIMONU NE"'.SPAPERS, INC. Publisher of THE RICHMOND NEWS LEADER t ,.y 1}. IME~;;'1H{~.~t~:~~f \ Take notice that the BOtVd Of BU-, ~ perytaora of CheSt<<fleld~. County. .. i f; V1rglnla.. at. a ~I. meeting ~ . l ApOI 12, 1989 at 7:00 p.m. In the I'fCounty ,Board .Room at CheSter.: tftfleld Courthouse, Cheltwftekl. Vlr- " glnlll.f win ~ . publIC ...lng to !'"' CGnlAd"" an . ordinance' to' erri8ndi ~1the Code of the COun1y of Chester.. 1 ~'fleld~. 1978,'." amended;. bY add.. ~ ....Ing "8 i;08W "Chaptet:21;1.~8nd , !tarnending Chapter 21 known 8S. .; It the :) '-zon.Jno ". Ordinance. 'k~:l :Thla ! ,':, ordinance will create new cammer- k; cia'. OffIce. and. IndUstrial zonIng iJd18trtct8 with revtsed uses.and de-:-. ~.~ velopmGnt ~~ standards ~:~ tor;: i,1 new ' (~rezonlng8:8nd, ~wll! amend;',c8rtaln t~ standards for the development" of "~current1y zoned property. Further; ~':thI8 ordinance win create a new {, overley d\8trlct :wtth\speclal use ~ and development at8lldards In the j Mldlothlan area.'~'~. '1,"'~~'.F~ ~..; I ~:.-.. . Cop'. ofthe ordinance ar8'on file ~ In ,he County Admlnlstrat<<r8 01- " ftce. Chestei118Ed.~: i, Vlrglnla~ 'J and may be examined' by aU Interested ~ persona' betW8ef1 the. hours..' of ~ 8:30 8.m. to ~~09; p.m..'loM~~~: 'Jmpuah Frldav.' ..' ., .'-, ..~ '! "" R i c h m 0 n d, Va.....~ Po R ;Ii;r..... ~ .1. · J. ~ .~ .~ : ~ · LEGAL NOTICE .." l~his is to cerlify that the attached.......................:..................................... was published in The Richmond News Leader, a newspaper pub- lished in the City of Richmond, State of Virginia. March 29, April 5 ............."..................................."......................................................................,................... .. March 29, 1989 The first insertion being given........................ ~........................ ".~.U...." ......... worn to an subscribe efore me I )--// I,/'I ;~ ,j ~ ~.a2~.2!J~...... ~/JLlJ.01.~.' .G...... .... ~Y- / Notary Public GERALDINE JOHNSor State of Virginia. City of Rich mond: SUPERVISOR, AeCIS. fa.' . My ccM}trt1!_i'n1fJ~ltes Jul 19 ............... .. ........ ..... :i:i.iii-: .. .............. ~t . ;" ~~. ~ or;., (' .....- : d i\ 7 ~ n1 ~HH ~ 1.11:\ ~~~ f (~" .~n.if f'lr'~~. j' ~ d't< ~ " '." " . "~ >\. i . ~ '" ; ,"! '"~ ry ~ n . f ~ I~: i : r. , : j ~, . --E~' h;~ \~~: r ~ {; , L LO; ~ ft, % CASH DISCOUNT IF 'PAID 0 OR BEFORE 15th OF THE SUCCEEDING MONT. NO DISCOUNT ALLOWED THEREAFTER. ~ (~f: i t <,If 'ff.: T ;';',\1,( ~l'\': i '* 1\1 t'1'~\~'~ ~ ^t,; t; , ~ '\/' !. j f 1. 1 ~, ' !. ~! . J )' i{ .~: 1 \ . !' ~ ~ y.... \ ~ \". ~... ~ j . ) ,...., :i ~ \ ~ l.t <,! ~" 'I ~~ . tJ .' \.':'L .~~~ ~ v:V'-~. e e l I - I I I I I -~-'1 I I I I .... -~... . . . ~~t I "'-:: I y;= . . I I .~ r (- ... -. ~i (h) Sign lighting shall,be positioned and shielded so as not to impair toe vision of any motor vehicle operator or cause any direct glare into or upon any property other than the property to which the sign may be accessory. (i) Portable signs shall be proh1b1.ted on a temporary or permanent . basis. (j) Outdoor advertising signs .sball be prohibited within the following areas: (1) All parcels of land located within 1,500 feet of the centerline of State Route 10 (Iron Bridge Road) between the Richmond corporate ltmits and the 1nters~etion of Route 10 and State Route" 1506 (Buckingham Street) and between the intersection of Route 10 and Interstate 95 and the intersection of Route 10 and Interstate 295. (2) All parcels of land located within 1,500 feet of tbe centerline of U. S. Route 360 (Hull Street Road) between State Route 650 (Turner Road) and State Route 667 (Otterdale Road). . (3) All parcels of land located within 1,500 feet of the centerline of State Route 60 (Midlothian Turnpike) between the intersection of Route 60 and the Southern Railway line and the Chesterfield County /Powhatan , County line. (4) All parcels of land located at the interchange of State Route 256 2/28/89!ZNORD/jab l~ ;,. ... , ] ~ I: I I I I 1 I I J ~ l ] I I I I I ] e - .10 (Iron Bridge Road) and State Route 288 and, specifically, within 1,500 feet of the centerline of any ramp comprising this interchange. whether constructed or planned. (5) All parcels of land located at the interchange of State Route 604 (Courthouse Road) and State Route 288 and, specifically, within 1,500 feet of the centerline of any ramp comprising this interchange, whether constructed or planned. (6) All parcels of land located at the interchange of State Route 10 (Iron Bridge Road) and Chippenham Parkway (State Route 150) and. specifically, within 1,500 feet of the centerline of any ramp comprising this interchange, whether constructed or planned. (7) All parcels of land located at the interchange of State Route 10 (East Hundred Road) and Interstate 295 and, specifically, within 1,500 feet of the centerline of any ramp comprising this interchange, whether constructed or planned. :C-4, I-1, 1-2, (k) Outdoor advertising signs shall be permitted in / C-5/ and 1-3 Districts, and on any property .zoned B-3 on (Date of Adoption) except in those /' areas specified above where outdoor advertising signs are prohibited. (1) In C-3, '.s ~. I 1 ~~4 I f Districts, outdoor advertising signs shall be permitted subject to obtaining a .Conditional Use, except in those areas specified in subsection (j) where outdoor advertising signs are prohibited. 257 2/28/89/ZNORD/jab .;; - e . > t ..... prohibited: , i . . . . . . . . .. ,~ ... (m) In "An Districts, outdoor advertising signs may be allowed subject to obtaining a conditional use except in those areas specified in subsection . (j) plus the following areas where outdoor advertising signs shall be (1) All parcels of land located within 300 feet of the closest boundaries of tbe right of way of U. S. Route 60 (Midlothian Turnpike) between State Route 868 (Grove Road) and the intersection of U.S. Route 60 and the Southern Railway line unless the parcel on which the sign is ,located extends further than 300 feet, in which case the prohibition shall include such additional property for a maximum of 1500 feet. (2) All parcels of land located within 300 feet of the ~losest _ boundaries of the right of way of State Route 637 (Hopkins Road) between the Richmond corporate limits and the intersection of State Route 637 (Hopkins Road) and State Route 145 (Centralia Road), unless the parcel on . . . . .. r-. II I: II . which the sign is located extends further than 300 feet, in which case the prohibition shall include such additional property for a maximum depth of 1,500 feet. (n) Any outdoor advertising signe shall not exceed an area of 385 square feet; a height of twenty-five (25) feet and one (1)" sign high; and shall [.* conform to the building s~tbacks of the District; Further, signs shall be at least 700 feet apart and at least 300 feet from County parks, entrances into residential developments and multi-family residential and townhouse residential zoned properties. No outdoor advertising signs shall be located within the limits of a IOO-year floodplain. ~.provided, however, that such signs facing interstate highways may have a maximum area of 700 square feet. 258 2/28/89/ZNORD!jab ~ ;, .:.;,....r ..~.. The S~ttingharn _ . COIllIllunity . Association - -- - -+ -. ... :J'~ u... J(~ 01 ~~ amd W~ 4/8/89 Geoffrey H. Applegate Clover Hill District Supervisor P.o. Box 40 Chesterfield, Va 23832 Dear Jeff, . In the proposed Zoning Ordinance which comes before you on Wednesday April 12, there ;s a component which is deficient. This letter is to request that you change that component at the hearing. The one paragraph in question is Sec. 21.1-243 Heights (d) which is in the section that addresses general development requirements for office/commercial districts. In its current form it wi 11 permit relatively large commercial structures (three stories and taller) as close as 101 feet from residential property. This seems inconsistent with the 'Purpose and Intent' of office/commercial districts found in the same document which states; 'Sites should be designed to insure maximum compatibility with, and minimal impact on, existing and future residential development in the area.' Your experience should tell you, and I think your constituents would generally agree, that greater than a 100 foot separation between commercial and residential land uses is required. Further, the req~ired distance should vary depending on the height of the structure. A distance to height ratio is used in the Zoning Ordinance to address yard setbacks. It;s no less appropriate for land use transition setbacks. To that end, I would like to recommend the following substitution: "(d) No structure shall be within 100 feet of any residential district, or any agricultural district designated for residential use by the General Plan. Furthermore, a structure must be set back five (5) feet from such residential district for every foot of height of the structure. However, if there is an existing dwelling which has less than a 5 to 1 ratio of distance to height, then the structure may employ that pre-existing ratio.1I Thank you for your consideration. ~4~ Steve Grayberg Scottingham Community Association 751 Greencastle Road Richmond, Va 23236 (h) 276-9127 (w) 257-2551 J ~l """.... ......~...-r-;-III~..~--".. ~............. ~"_ ..~--..~ ~ ...-- ~. '. . Exhibit A Sec. 21.1-243. Heights. The maximum height of all .buildings within any office, -commercial or industrial district shall be as follows, except 8S outlined ~n Section 21.1-212: <8> In office and commercial districts. no structure shall exceed a height of three (3) stories ~r forty-five (45) feet, whichever 1s less, except office buildings. hospitals and hotels which may be constructed to a height of twelve (12) stories or 120 feet, whichever 1s less. (b) In 1-1 Districts, no buildings except offices, hospitals and hotels, which may be constructed to a height of twelve (12) stories or 120 feet, whichever ,is. less, shall exceed a height of three (3) stories or fifty (50) feet, whichever is less. (c) In 1-2 and 1-3 Districts, no buildings shall exceed a height of 150 feet. Cd) No structures within 100 feet of any residential district, or any .. agricultural district designated for residential use by the General Plan. shall exceed 8 height of two (2) stories or thirty (30) feet, whichever is less. However, if there is an existing dwelling more than two (2) stories in ~t f height within 100 feet of the district, the height of the structure.msy be increased to the height of the 4welling. .. .- i,A 234 ZNORD/3-10-89 . r J. ~.~ ;,; J ~,,{ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA (- · r'~ ~< , " If" '~~ \.~. ..........;.;. , MEETING DATE: April 12, 1989 ITEM NUMBER ~ I3.A. SUBJECT: Virginia Power Company Contract 1988-1991 COUNTY ADMINISTRATOR- S COMMENTS: ,Q~d /tPfYLw-uf SUMMARY OF INFORMAT ION: This item requests authorization for the County Administrator to execute a new three-year power service contract wi th Virginia Power for the period Ju~y 1, 1988 - June 30, 1991. The Virginia Association of Counties and the Virgin~ia Municipal League have negotiated a new three-year electric service contract wi th Virginia Power Company for municipa,li ties and counties across the state. The old contract expired on June 30, 1988 and the new contract .covers the period July 1, 1988 to June 30, 1991. Chesterfield was represented on the VACO/VML Steering Commi ttee that worked with legal counsel and a rate consultant. The new contract provides for a first year (July 1988 - June 1989) reduction of 9.9% from rates in the expired contract. Virginia Power wi 11 credi t for overpayment retroacti ve to July 1, 1988 upon execution of the contract. The contract provides for second and third year increases of 2.5% and 2.4% respectively. ffiE~ro William H. Howell Director of General Services ATTACHMENTS: YES 0 NO ~ SIGNATURE: /~ COUNTY ADMINISTRATOR Ij .1 (J 7 -;" . . :1 ~. In addition to reductions in flat rate power charges, the contract also permits the County to select accounts for billing under demand rates where charges are based upon peak demand as they relate to Virginia Power's peak demands. With the assistance of Virginia Power, 15 accounts have been identified which the County would benefit from demand rate billing. The reduction on these accounts will range between 11.6% and 38.2%. Overall, County. the new contract is considered very favorable Staff recommends approval of the contract. to the Board Action Required: Authorization for the County Administrator to execute the new contract with Virginia Power for the period July 1, 19.88 to June 30, 1991. f.11 n B ( e . ...,..;........ . .. ,. Board of Supervisors Agenda Item .April 12, 1989 Re: Virginia Power company Contract 1988-1991 Page three BUDGET AND MANAGEMENT COMMENTS: Budget projects the following savings by fund from this reduction in electric rates for FY89 and FY90. General Fund Schools utilities Nursing Home Total FY89 $ 97,100 343,700 211,500 19.200 $671,500 $108,200 o 151,000 13.700 $272.900 FY90 C1~ 0- ':-7 fiv-~;~ /J,ames J ~ Lt.:~Stegmaier ~6irector, Budget & Management 13, 8, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ....~.f .. (/ MEETING DATE ~ April 12, 1989 ITEM NUMBER: 13.B. SUBJECT: APPROPRIATION OF FUNDS FOR SOUTHSIDE REGIONAL JAIL PLANNING COUNTY ADMINISTRATOR1S COMMENTS: ~ /J;jn.ovof SUMMARY OF INFORMATION: BACKGROUND: On February 22, 1989 the. Board of Supervisors approved the appointment of the County Administrator and Sheriff to the Southside Regional Jail Planning Committee. The Committee has met to discuss time schedules, study requirements, and preliminary sizing of the proposed facility. A planning consultant is required to ini tia.te necessary planning to ,.include si te plan reviews, zoning, utility requirements, soil conditions, transportation access and other programmatic concerns of the proppsed jail. The costs of the consultant are to be covered by assessing participating jurisdictions based on preliminary bed allocations. Chesterfield's portion is 38% or 150 bed of a total base of 390 beds. The preliminary cost of the study is $ 50 I 000. Chesterfield's share of this cost is $19,000. The jurisdictions will apply for state funds to be reimbursed for a portion of these expenses. in accordance wi th the grant reimbursement policies of the State Department of Corrections. Funds are needed now to engage the consultant. PREPARED BY~ ~ ~ Bradford S. Hammer Deputy Co. Adreinistrator ATTACHMENTS: YES 0 NO Cl SIGNATURE: c/tJf COUNTY ADM I Nt STRATOR 0109 . "1",: f; e e Agenda - Appropriation of Funds for Southside Regional Jai1 P1anning April 12, 1989 Page 2 RECOMMENDATION: It is recommended that the Board of Supervisors appropriate $19,000 to the Southside Regional Jail Study project. MANAGEMENT AND BUDGET COMMENTS: The source of funds for this transfer is within current budgeted funds in the electric service category due to a recent rate reduction by Virginia Power. a Qt /~~_.- . . ~4 Y A\'a.&~~~l c.ames J. l1o,~S1:egrnaieV - BSH.ajc.agen4.1 0110 I 3~ C ~ (~ .. -... ...:,... CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: April 12, 1989 ITEM NUMBER: I3.C. SUBJECT: Extension of Term of Grant Agreement between County of Chesterfield and the Commonwealth of Virginia concerning Airport Project No. T0007-01. COUNTY ADMINISTRATOR1S COMMENTS: ~l j)~ SUMMARY OF INFORMATION: . On August 12, 1983, the County of Chesterfield entered into a Grant Agreement with the Commonwealth of Virginia acting through the Department of Aviation. The Agreement provided for reimbursement by the State of up to $77, 777. 00 of expenses in connection with various airport improvements including land acquisition for a clear zone, approach .zone and transition zone, obstruction removal and extension and lighting of Runway 15. The State's obligation to make payments under the Grant Agreement expired August 3, 1986; provided, however, that the parties may extend such date for good cause shown. Because the State has not made its final payment under the Grant Agreement, the State has requested that the payment be extended until April 30, 1989, to permit final reimbursement to the County in the amount of $734.75. Recommendation: Authorize the County Administrator to execute the amended Grant Agreement to provide for final payment from the State. PREPARED BY~ ,~~ Steven L. Micas . County Attorney_ ATTACHMENTS: YES fa SM/bam3360:B7 NO 0 . SIGNAT URE : c#< COUNTY ADMINISTRATOR 0111 ~,- ., ~ .-<".- e e AMENDMENT NO. 1 TO GRANT AGREEMENT FOR PROJECT NO. T0007-01 Effective Date of Amendment: February.l, 1989 WHEREAS, the Commonwealth of Virginia; acting by and through the Department of Aviation (hereinafter called "Department") has determined that, in the interests of the Commonwealth of Virginia, the Grant Agreement relating to the above numbered project and entered into by and between the Commonwealth of Virginia, acting by and through the Department, and the County of Chesterfield (hereinafter called "Sponsor") and executed by the Sponsor on Auqust 12, 1983, should be amended as hereinafter provided, NOW, THEREFORE, WITNESSETH: That in consideration of the benefits to accrue to the parties hereto, the Department, acting for and on behalf of the Commonwealth of Virginia, on the one part, and the Sponsor, on the other part, do hereby agree that the said Grant Agreement be and the same hereby is amended, as follows: Extend the term of this Agreement, as provided on page 2, section 2, from August 3, 1986 until ~XKK~~.April 30, 1989. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to the said Grant Agreement to be duly executed. COMMONWEALTH OF VIRGINIA DEP~9;~ OF A~~Tn By . . };J.1.,~l ,~-t& t{, u '--f I5~rector County of Chesterfield Name of Sponsor By Title Date of Execution (SEAL) Attest Title 0112 :;r. J 3, D~ CHESTERFIELD COUNTY- BOARD OF SUPERVISORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER: 13.0. SUBJECT: Award of Contract for Environmental Planning Consultant Services for Community Mental Health/Mental Retardation and Substance Abuse Building BOSTI, Inc.* COUNTY ADMINISTRATOR'S COMMENTS: R~' Itfft~ SUMMARY OF INFORMATION: The 1988 Bond Referendum provided funding for a new Community Mental Health/Mental Retardation and Substance Abuse facility to be located adjacent to the existing facility on Lucy Carr Road. This facility will consist of a new stand-alone building with approximately 36,000 square feet. Staff is currently going through normal administrative processes to hire a qualified architect for this building which is expected to be presented for Board award .on May 24. The Department of Mental Health/Mental Retardation and Substance Abuse has requested the hiring of a specialized environmental space consul tant to undertake preliminary and final design consultant work to assist the architect in the design and construction specifications for the building. -The consultant will: 1) assess current and projected treatment program requirements for the building, 2) develop special requirements for the building in terms of interior space use, 3) prepare a pre-programming docwnent describing interior space requirements for the building, and 4) review design and development plans/specifications at the 35% and 90% completion point. It is critically important that the interior design of this building * Buffalo Organization for Social and Technological Innovation, Inc. PREPARED BY~ ~ ATTACHMENTS: YES 0 NO 0 Bradford S. Hammer . Deputy Co. Administrator SIGN.ATURE: ~ ADMINISTRATOR 0113 e . Agenda - Consultant Services for community MU/MR and Substance Abuse Building April 12, 1989 Page 2 be designed to meet the current and future needs of the department of Mental Health/Mental Retardation and Substance Abuse. The hiring of a specialized consultant who has experience and sensitivity to Mental Health/Mental Retardation and Substance Abuse programs is needed to provide accurate and informed guidance to an architect who will design the facility. The work undertaken by the consultant will reduce some of the preliminary work normally assigned to the building archi teet. This work includes defining program requirements, treatment facilities, and incorporating interior design factors into the overall work patterns performed by the department. This work will reduce costs because it will be given as design standards/specifications to the building's architect. Funding for this contract will come from bond project funds. The total cost of this contract will be $48,000. Recommendation: It is recommended that the Board of Supervisors award the contract for environmental consultant services design for the new Mental Health/Mental Retardation and Substance Abuse building to BOST!, Inc. for a fixed price of $48,000. BSH.cdl.agen14. () 11 4 ) 3, t . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEET ING DATE: April 12, 1989 ITEM NUMBER ~ I3.E. SUBJECT: Authorization for the Chairman of the Board of Super- visors to Execute a "Sale and Purchase Agreement" to Acquire an Ownership Interest in the Greater Richmond Transit Company COUNTY ADMINISTRATORJS COMMENTS: R~~J SUMMARY OF INFORMATION: The Greater Richmond Transit Company (uGRTC") is a public service corporation, wholly owned by the City of Richmond, which provides bus transportation in the Ci ty and, by contract, in Henrico County. In 1987 and 1988 a committee composed of repre- sentatives from the. governing bodies of Chesterfield, Richmond and Henrico; and the chief executive officers and counsel for each locality, developed an alternative approach to regional transportation under which all three locali ties would own an equal share of GRTC. On April 13, 1988, .the Board authorized the County to execute a "Sale and Purchase Agreement" between the three localities. Similar action was taken by the Richmond City Council. In the latter part of 1988, Henrico County announced that it was not prepared to join GRTC. Accordingly, discussions con- tinued between Chesterfield and Richmond .which have resulted in a new "Sale and Purchase Agreement" between the two locali ties. The new agreement includes the fOllOWing~iSions:A PREPARED BY~~- l~ · Steven L. Micas County Attorney NO It ATTACHMENTS: YES 0 JLM/bam3378:B7 SIGNATURE: ~ COUNTY ADMI NISTRATOR 01J5 f r e e AGENDA ITEM April 12, 1989 Page two 1. Chesterfield and Richmond would each purchase an equal number of shares of GRTC stock for $50,000. Richmond's existing five shares of GRTC stock would be repurchased by GRTC for $543,110. 2. GRTC would be governed by a six-member Board of Directors, three members appointed by each governing body. The provisions of GRTC articles of incorporation and by-laws could only be amended by approval of GRTC governing bodies. 3. GRTC would continue to be operated on a daily basis by a management company under a contractual agreement with GRTC. 4 . The current assets and liabili ties of GRTC would be transferred to the new corporate entity, including real property, personal property, GRTC's self-insurance fund and all outstanding liability claims. 5. Each locality could, by itself, mandate the creation of routes within its jurisdiction so long as the locality contractually agrees to pay the cost of that service which exceeds revenue received from fares. The current route mileage cost is approximately $3.00 per mile with $1.60 of the cost being covered by fares and $1.40 being covered by subsidies. 6. All capi tal, operating and liabili ty costs would be paid by fare revenue and route subsidies. Each locali ty would participate in GRTC's costs only to the extent that the locality chooses to have GRTC operate routes within its jurisdiction. 7. With the agreement of Richmond and Chesterfield, Henrico could join GRTC in the future. If Henrico were allowed to join, the structure of GRTC would be changed to provide for a nine-member Board of Directors. Required Action For the County to purchase its shares in GRTC, the Board must authorize the Chairman to execute the "Sale and Purchase Agreement. II The Board's authorization should be subject to approval of the closing documents as to form by the County Attorney. The $50,000 needed to purchase the stock was previously appropriated by the Board at the April 13, 1988 meeting. 0116 J 3, r: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEET ING DATE: April 12, 1989 ITEM NUMBER:. 13.F. SUBJECT: Nomination to Camp Baker Management Board c~;Ar;c::jT~l OJ/l ~~ ~ ~ 13~ j)(~ i3~< SUMMARY OF INFORMATION: Mr. Robert D. Collier of 3001 Kenmore Road, Richmond, VA ha's resigned from the Camp Baker Management Board. He was a board appointee representing the Richmond Area Association for Retarded Citizens (RAARC). His "term expries April 30, 1990. . The Board of Directors of the RAARC has requested that you appoint Mr. Alfred P. Elko, current President, to fill the unexpired term of Mr. Collier. This meets the requirement of the By-laws under Article II, Section C wherein the lessee "is authorized to nominate a member for Board of Supervisors approval. RECOMM:ENDATION: The Board is requested to accept Mr. Collier's resignation and nominate Mr. Elko for the remainder of the unexpired term. NO 1m ......... ........ ......... ATTACHMENTS~ YES 0 L. Masden County Administrator ............. ............ SIGNAT URE : ~ COUNTY ADMINISTRATOR 011, -, ......... "" ) 3, G, I :.\ " CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ~ MEET ING DATE: April 12, 1989 ITEM NUMBER~ 13.G.l. SUBJECT: Streetlight Installation Cost Approval COUNTY ADMINISTRATOR1S COMMENTS: SUMMARY OF INFORMATION: DALE DISTRICT: Location approved at the January 27, 1988, Board meeting Paddock Grove. Court and Stable Gate Road Cost to install streetlight: $1,139~07 NOTE: Dale District Streetlight funds available $1,032.00 ATTACHMENTS: YES 0 NO 0 PREPARED BY. ~_L -- 1.A(. A (1E~ . k{~. MCElfish, P. E. Director - Environmental Engineering SIGNATURE: . ~ COUNTY ADMINISTRATOR 0118 ....~...._.p.........~ .__--.:,i'i~'I\"~~~".... .;<._""""....... ~~....,.\~~--~..~,;;::r..~,f._..._.;oo..r_~~.. ~,_ -..-._1'I'1r,.r~_">CI7'".;_.~.r-~ __~;r.~___ "' "V.~'~I'-'lA POWER \ e Resched~ Completion Date Notice CNR 48 (Customer's Address) _ Ka~eoNa.,.<:( "t . .Che~ !!:." j;. ~ let CO LU,J2S,.' P, 0 \ TS t) i 4 0 " I J f) , j I (! . i I .11 ~( o...~t-rli.L1, . . .. +.. ~ ... ~ '" II' L " . , 3 - ~ :, .' <3 <1 Date ~ -383~ ~ 0040 Dear Cuslomer: This is to confirm that the connection of your electric service at ?JJ. {)f~ ;',' I rr1Qts 31) 1989 'Pad Jock c V' c.... <2. ()o~v"f <I S .~\ b }.c. &~ .f e.. has been rescheduled from } I ; ,/ )'7&<7 to for the reasons checked below: o Eyebolt not installed. o Properly corners not marked D Meier base and/ or customer's conductors nol installed. o Right of way not signed and returned to Virginia Pow~r. o Electrical inspection not received. g Other -Po (" c o.,s t ~e'Hel'; C.! t/l,{-J(N:A,,--+,~.J b .' I J; tV 6 a 'f 0+1.' ( .. NS+<t IJ~-+' oJ o.f JI I I J 31 .. 07 , o Sile not graded 10 within 6" of final grade. o Underground agreement not signed and return to Virginia Power. D Proposed ca ble route not cleared of obstacles. Important - Please Note: In order for us [0 be able to provide service by this neVJ cornpletion date. it will be necessary that you cornplete Ihe iterns checked above by r/l.., ts' I} j 1 g' (j . If your schedule will permit completion of these items before the required date, please contact me by calling 7 5-' ~ 4D '3;2... ,oxtOFl3i6A . If you have nOI completed these items by the required date, connection of your service will be rescheduled, and you will be notified of the new completion date. This service connection date may vary slightly in the event of inclement weather or emergency. Should there be any Questions... or if I can be of any assistance. please call me. Sincerely I R<:f:- Ht 1/ .. J';; .\~ 'f'~~.S2 -J' ';-""j. - ", \ . ,- .) ".l..l....l / ",'" ~ .. ..;;,..,:.~.>..\.. - ,/,,!<~~,;:~~?~\,>. .' ~- / 4-< ' ,1T.I. \ l!".... : "'~I q.f' . ' .r : ,....:.c .-'. ,~.l ~. ;-:'~., t: ~, :: .~' '.J, ~ ~ l~~l j ~ J.. .; 4. ..,,<::~ 119 ~"'. ~" :i">.,~.. ...........;'...... '."...'t, .' -:.' J i r'f~~f" \ \,- 5l " , 1.,. '. ...:{~ .or "....::...,.. : ::\ ., ~ . ,.' " .. ,.... + .. :/ Service Representative 0".. 803 - {. ~ Please refer to Project Number / CO when contacting Virginia Power about your service. Distribution: White - Customer; Canary - File Form No 7~Oa2B(Sp.n AT) trorrnmlv 917861/~) .,...j1' " C1t\Q - t.-J?,A'Z- e ''''''''''IA POlaR [liU vr - J() J 1ft~ \]\t,flU ,,1'" 31500" l' CH"tt?1 MA P - t1b11 [AfL~ ;' ~ 1.:~~- 11l4~ j03vl4?.1 1" (lIW<; wt\O 100 e ~S ~ f60 [1!J?T Lalo l' . \lD > rl Au, Of... Fl, Wv~~ SAFtuf ~ ~ ~T OF P~-r II ;+S.oo 4 ~E~ 4VVJlf; =- ~ 2. OD CO'JfrO CCUNt1J + 6e~. ex) ./I383.0D !ERF) '-.. aq % -- .JJ I) )39.07 . (:.r\ r~ODO vI? ~~~p-'( t.ov .~ype of Rod Number of Rods ---- ~~m ~~a~-fng p,.Pf\ I<. -r\J\ ~ N\ S I ,.... '10 t- \10 ~ '!:.D' .__._-~ CNA 48 r-J ~ \I,c \to( ''''\ htAP ~ ~'- o Oi ~ \IT ~o' I . . .. . JI() -. ~ 0." --B:=~' -If--.M9l-- ---1 dll) +- -- --I!:J;9r fV\ l~~ul - -- -- -,_. \~ \....\ _ ---t .N.!II\~ - - ,." . <;:t ~ VJ Lz'~ 42.' lE"Lf ~~ V5bJ!> 2 ~ "0' \J(,C1 A~: - 1,0' ~~n-r03~TI ..~~O~ W 6, S. c... Gt030c..uU t+P o 6 Present Circuit ---;"",,, f--- t'AVJJ 17 ~ , """I rl.J "'~ Proposed II ~~L. ~ ,n . .A Present Virginia Power Present Present Proposed Virginia Power Proposed Proposed Circuit V~8~"'D ~ l\<",.tr r LF"X. -;lI. 1__ NOTes ( \) v&, ~c T l.l c....t\T ' (2-) CtP, ~~S ,~ RILt41 (~ ~~a~~.1 C 4- ') WA1El.- + S~ IN T;h; ~ Poles Poles Poles Poles Poles Poles CctW 14 firquit Numqer Date 303 {;I20 . I ! e e OJ f" ,...... N 0 0 \0 U) U N M M en t: 0 lI'l 0 0 .aJ rt1 .....-f N ~ .-I f"'l ..c: tt1 to t1' .,..f ", M 00 CO -.:::r ~ fJ] ........ ex) \0 f'- "" 0 ~ rc:J~ ~ ...., ~ 00 \..0 m c: Q) ::1Ul M M ~ ~ \.D N P..::::J M ..&J G.J r:: 0 0 0 0 CO ~ 0 tJ) OJ .r-I 0 N 0 r-- C"\ 0 0 .v 0 m 0 CD \..0 0 Z l-t mid ::> Q) -,-I \D f'. \D ~ \.D \0 ~ +J :>JI-t M k.C4 E-t r.n 0 tI: ~ t? 0. H 0. ~'" ,:( 00 E-tO'\ P:Jr-I .~ ~ .. 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FYB6-87 OUTSTANDING STREETLIGHT INSTALLATIONS ESTIMATED INSTALLATION DATE LOCATION AMOUNT DISTRICT DATE 3/11/87 Seti Ct/Cogbil1 Rd 257.24 Dale 4/01/88 4/08/87 Dalebrook Dr/Echoway Rd 419.00 Dale 4/01/88 6/09/87 Meadowdale Blvd./s. Beulah Dr. 372.00 Dale 4/15/89 FY87-88 OUTSTANDING STREETLIGHT INSTALLATIONS 7/08/87 9/23/87 10/14/87 3/23/88 Seti Ct/Cogbill Rd 1,249.76** Dale 3518 Luckylee Cresent 892.24 Bermuda Kingsland Rd/Cochise Tr 526.24 Dale Indian Springs Dr/Shanto Ct 1,073.00 Dale (716.00)* 4/01/88 4/01/88 3/15/88 7/31/88 FY88-89 OUTSTANDING STREETLIGHT INSTALLATIONS 08/24/88 Rivermont Rd/Spruce Ave 521.16 Bermuda 1/31/89 10/26/88 Marsden RdjWoodDale Rd 1,536.94 Matoaca 4/15/89 FY88-89 OUTSTANDING STREETLIGHT INSTALLATIONS 1/11/88 Ellesmere Dr/Robious Rd 2,694.00 Midlothian 5/01/89 2/22/89 Benmore RdjOtterdale Rd 267.03 Clover Hill 9/15/89 2/22/89 Ironbridge Rd/Whitepine Rd 1,855.00 County-wide 9/15/89 3/22/89 Jahnke RdjSoutham Dr. 384.00 Midlothian 10/15/89 3/22/89 Jahnke Rd/Springlake Rd 974.00 Midlothian 10/15/89 * Funds taken from 3 Cent Road Fund ** Funds originally appropriated at the 3/11/87 Board 'meeting 0122 f3'(;;;:(r CHESTERFIELD COUNTY BOARD OF SUPE RV I SORS AGENDA MEET ING DATE: April 12, 1989 ITEM NUMBER: 13.G.2. SUBJECT: Streetlight Request COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: DALE DISTRICT: Intersection of Courthouse Road and Yatesdale Drive ATTACHMENTS: YES 0 NO [J PREPARED BY~ /(~ /J1 .A1~~ Richard M. McElfish, P.E. Director Environmental Engineering SIGNATURE: ~ . COUNTY ADMINISTRATOR 0123 ~ '. tJ e It STREETLIGHT REQUEST DALE District DATE OF REQUEST March 21, 1989 TAX MAP NAME OF REQUESTOR Rick Thomas ADDRESS 7431 Courthouse Road, Chedsterfield, VA 23832 PHONE NUMBER - HOME 74802189 WORK 748-5696 REQUEST IS LOCATED AT THE INTERSECTION OF Courthouse Road AND Yatesdale Drive. REQUEST IS NOT AT AN ~NTERSECTION. IT IS REQUESTED TO BE PLACED N/A PLEASE INSTALL LIGHT ON POLE # R4 70-4-40 OR SET POLE COMMENTS Intersection Criterion - Qualified Vehicles Per Day Criterion - Qualified Petition Criterion - Not required, requestor is only homeowner within 200 feet of pole location. ATTACHMENT: (Vicinity Sketch) ~)124 A . ' .. · ,~. ') - / ......,. '............. e e ~ ~ ~ - .~ 0 ~ r\J & " <"..( - " .\0 0 V '.0# - <t ~ ~ en ...... ,..... \I) .- f) ",.,a VJ to ~ t- ~717 ""1- QS.?..L/I~ () I ~ ~ 3 0 r<l (\- " + N ~ N t!= 1- :t (TIC.!) if) -J ~t;j ~\U fL~ V> r ,.J d .~ p ~ ~ (\ -p. 0125 )31'6s3- r:-; -/- .~.~ . .i> CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: April 12, 1989 ITEM NUMBER: I3.G.3. SUBJECT: Richmond Regional Planning District Commission Representation COUNTY ADMINISTRATOR'S COMMENTS: R~ j) fflOtl'-a( SUMMARY OF INFORMATION: At the request of Dale District Supervisor, Mr. Harry Daniel, the attached resolution. was prepared requesting additional representation for Chesterfield County on ~ the~~''''Richmond -Regional Planning District Conunission for which the County is enti tIed upon reaching a population of 201,000. ATTACHMENTS: YES 0 NO 0' PREPARED BY~ Richard F. ale Deputy County Administra.tor SIGNAT URE : ~ COUNTY ADMINISTRATOR 0126 ~ e e ~ WHEREAS, representation District Commission is population; and on the based Richmond Regional Planning on a member jurisdiction's WHEREAS, Chesterfield County's population in May, 1989 will entitle it to an additional elected representative being named to the Richmond Regional Planning District Commission; and WHEREAS, Chesterfield County has been strongly supportive of and has exercised leadership in the Richmond Regional Planning District Commission; NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors is formally requesting additional representation based upon a County population in excess of 201,000. . ..... . ..J." .. L,.,... "... "j., ~.' ~ ~ . .I.." o{.......... _ . ;: ~ >~.~~~. ' 0127 '/ ) 3; {; J '-/-, "..." ~~.J ~~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: April 12 , 1989 ITEM NUMBER: 13 _, G _ 4 . SUBJECT; Kingsland Road/Salem Church Road Safety Improvements COUNTY ADMINISTRATOR'S COMMENTS: ~4~~ SUMMARY OF INFORMATION: The Board is requested to adopt the attached resolution asking the Virginia Department of Transportation (VDOT) to install warning lights at the Kingsland Road/Salem Church Road intersection and additional signing along Kingsland Road. BACKGROUND: Mr. Daniel has received requests from citizens to improve the safety of Kingsland Road with particular emphasis at the Kingsland Road/Salem Church Road intersection. At the County's request, VDOT previously, installed addi tional warning signs and pavement markings at the intersection. Because of the recent accidents along Kingsland Road and at the intersection, staff recommends that warning lights and additional signing be installed. RECOMMENDATION: Staff recommends that the Board adopt the attached resolution requesting VDOT to install warning lights at the Kingsland Road/Salem Church Road intersection and additional signing along Kingsland Road. rU'4~~1 ~_A - PREPARED BY ~&~ DISTRICT: Dale. . J. McCracken Direc tor of Transpor,ta t ion, ATTACHMENTS: YES OJ NO o. SIGNATURE: ~ COUNTY ADMINISTRATOR () 1 2 ,Q , "'"' :.. .;M- e e .. \.. ~ ~-" CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on April 12, 1989 at 7:00 p.m. WHEREAS, numerous accidents have occurred along Kingsland Road and at the Kingsland Road/Salem Church Road intersection, and WHEREAS, the County has previously requested the Virginia Department of Transportation (VDOT) to make improvements to these roads, and WHEREAS, VDOT has installed additional signing and pavement markings at the Kings"land Road/Salem Church Road intersection, and WHEREAS, accidents continue to occur along these roads. NOW, THEREFORE, BE IT RESOLVED, that the Board requests VDOT to install addi tional warning signs along Kingsland Road and warning lights at the Kingsland Road/Salem Church Road intersection. Vote: Certified By: Joan S. Dolezal, Clerk to the Board of Supervisors ()129 U~: __ j ~~i.P" .__ ...... ,_ '" T, 6 -:.\_. " ------- -\-- . ~ .. ' ~ r / ~, "- / \ " KINGSLAND ROAD AND SALEM CHURCH ROAD SAFTY IMPROVEMENTS A r "I~ -~----_._._-_., ........... ,~." .... .... ~ .. .... ~. '-.. ~...~ ~ v I' · ". t LOCATION ".. 1-. '. - . 1:5, 1-/ I /, " CHESTERFIELD COUNTY BOARD OF SUPERVI SORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER: I3.H.l. SUBJECT: Thoroughfare Plan Public Hearing COUNTY ADMINISTRATOR'S COMMENTS: R.~J t7li 10 -Pdt- ~ ~ SUMMARY OF INFORMATION: The Board is requested to set a public hearing date to consider a proposed Thoroughfare Plan for the County. BACKGROUND: In September 1988, the Board directed staff to present a recommended Thoroughfare Plan to the Planning. Commission, for. their consideration. The Plan recommends a limited access, arterial and collector road network for the- entire County. On November 2", 1988, the Planning Commission held the first public hearing on the Plan. Since that time, staff has conducted twelve community level meetings. In addition, notices regarding the Thoroughfare Plan were sent to 158 organizations and civic associations. We have also requested comments from Amelia, Dinwiddie, and Powhatan. The Planning Commission recommended approval of the plan on March 21, 1989. RECOMMENDATION: Staff reconunends that the Board set \J(f,}{ I Y as a . public hearing date to consider the Proposed Thoroughfare Plan. RM89F46 PREPARED BY~ <1.1 Jll! ~~ R. J. McCracken Director of Transportation ATTACHMENTS: YES 0 NO m SIGNATURE: c/A(J COUNTY ADMINISTRATOR (} .1 31 ) 5/ 1-1- I ~. j \/ \ ... CH~STERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: April 12,1989 ITEM NUMBER: 13.H.2. SUBJECT: Through Truck Traffic Restriction ~ Ruffin Mill Road COUNTY ADMINISTRATOR'S COMMENTS: I(~ :d~ ~ /J;"fYt I AeJT ~ ~ ~ ~ fIt.J) Ro'^-l / SUMMARY OF INFORMATION: The Board is requested to set a public hearing date to consider prohibition of through truck traffic on -Ruffin Mill Road. BACKGROUND: The County has received a request from are~ citizens to restrict through truck traffic on Ruffin Mill Road (Route 746) from Enon Church Road (Route 746) to approximately 1.3 miles south of Enon Church Road. The recommended alternate route is Ruffin Mill Road to Woods Edge Road (Route 620) to Ramblewood Road (Route 617). The Virginia Department of Transportation (VDOT) has five primary criteria it considers when a restriction is requested. Based on staff's preliminary review, the request will probably satisfy one of VDOT's criteria for imposing a restriction; Ruffin Mill Road is classified as a local road. - The request will probably not satisfy four of VDOT's criteria; 1) the alternate route is over four times longer than the proposed restricted route, 2) the number of through trucks probably doe,s (Continued on Page Two) PREPARED BY~ R. J. McCracken. Director of Transportation ATTACHMENTS: YES iii NO 0 SIGNAT URE : ~ ADMINISTRATOR 0132 ~~ e e \ ". .., Board Agenda Item April 12, 1989 Through Truck Traffic Restriction - Ruffin Mill Road Page Two not exceed VDOT's 20 to 50 truck mln1mum, 3) the number of truck accidents on the proposed route is not excessive, and 4) there are not at least 12 dwellings per 1000 feet on the proposed restricted route. The existing bridge on Ruffin Mill Road is restricted to 10 tons. The bridge acts as a "through truck traffic restriction". The development adj acent to the proposed restricted route is predominately residential. Normally failure to satisfy at least three of VDOT's five criteria will result in the rejection of the request. RECOMMENDATION: Staff recommends that the Board not consider a restriction on Ruffin Mill Road. If the Board wishes to pursue a restriction, the Board should set as a pUblic hearing date to consider a through truck traffic prohibition on Ruffin Mill Road and authorize the advertisement for that hearing. DISTRICT': Bermuda RM89MR17 ~)133 '. I ( ~ I~I ~)P J=Jl-'''' .. . ...' ~.lq.hJ, J." Inn , \. :..:.. .0 '0#-) - , PROPOSED THr10UGH TRUCK TRAFFIC RESTRICT[ON /" ---- Propose d Res tricted R au t e Alternate Route :.-.....) ~ \ -, \~ '~~. \ ~ 1 ;It "" .....~ ~7'''' 01\ )oj. \. ....~~..r ig ,~ , i , I .-........... ClII I - _ .I ~ ' Ol~(lIIt, (JII ("') J Wft"t_II""l" M ...... ...\', \ ; ~~~J":~ _WD flllf~~~' \~~: ~.:~:: (~L } , I U:l · ~".'" 0./ l . .. .... fIJ I I J / 0- u"l ___,; - -., l) .1 ~ I l. ----~)~ . , .,..... <. ~ \ J , ...... .- ........ \' ~ ~ r' , \ f6 ,n \ -~ ...~--.-.~......~............... ~ ................ ........ .................... ............. ..... tJ'" t. D~ 1,10"- "",,.,, ... ---- ~ GIII,om, " ( . , \ I ~'Q~ '.j) I ...J I .' ",e .,. ." L I ~I \' ,f I ~J7 I I'.f' t.... '\ J ., ..... . / 0184 I 11 /3,f-{.3.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER: 13.H.3. SUBJECT: Set a Public Hearing to Consider Two Referendum Questions to Amend the County Charter COUNTY ADMINISTRATOR' 5 COMMENTS: R~d ~~ ~(]JIfL ;J;()~J ~ Q ~ ~ A~~ ch~tM ~( SUMMARY OF INFORMATION: State law provides that a County Charter may be amended by the General Assembly if the public approves any proposed amen~- ment in a referendum or the Board of Supervisors holds a public hearing on the proposed amendment and approves .sending the amendment to the General Assembly. (S15 .1-834 and ~15 .1-835, Code of Virginia, 1950, as amended.) . Mr. Daniel has suggested that the Board approve placing referendum questions .on the ballot for November' 7, -1989 to determine whether County citizens are in favor of the following two Charter amendments: 1. Providing for Charter authority for the Board of Supervisors to impose impact fees on residential development to fund capital needs created by residential growth; and 2. Providing for the abili ty to accept cash proffers in the same fashion as northern Virginia. The new statute providing for authority for cash proffers in Chesterfield after July 1, 1989 is limited by a, number of conditions that are not applicable to Northern Virginia condi tional zonin --For example, unlike Northern Virginia, Chesterfield cash pro er would requi~ J ' ' PREPARED BY~ ' ~ "Cf?':a Steven L. Micas County Attorney ATTACHMENTS: YES 0 SLM/bam3386:B7 NO [J SIGN-AT URE : c#!< COUNTY ADMINISTRATOR f; 1 ?3'5 . . e AGENDA ITEM April 12, 1989 Page two numerous revisions to the capital improvement program as a condition to accepting cash proffers. Attached are draft court orders providing for an election on the proposed Charter amendments on November 7th and the proposed new language of the Charter relating to cash proffers and impact fees. Mr. Daniel has suggested that the Board hold a public hearing on June 14, 1989 to authorize the County Attorney to take all necessary actions to place the attached referendum questions on the ballot in November. SLMjbam3386:B7 i) 13.6 e e VIRGINIA: IN THE CIRCUIT COURT OF THE COUNTY OF CHESTERFIELD IN THE MATTER OF A REFERENDUM ELECTION PURSUANT TO SECTION 15.1-834, CODE OF VIRGINIA, 1950, AS AMENDED, TO DETER~I]INE IF THE QUALIFIED VOTERS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, DESIRE THAT THE COUNTY REQUEST THE GENERAL ASSEMBLY OF VIRGINIA TO AMEND ITS CHARTER . ORDER There has been filed with this Court a copy, certified by the Clerk of the Board of Supervisors ("Board") of Chesterfield County, Virginia ("County"), of a resolution adopted by the Board on Alfgust _, 1989, which, among other things, requests this Court to order ari election to' be held on November 7, 1989 upon the question of whether the County should request the General Assembly to amend the County charter~ a copy of which charter amendment is attached to the resolution filed herein; and this Cour~ having examined the aforesaid certified copy of such resolution; IT IS HEREBY ADJUDGED AND ORDERED as follows: 1. The certified copy filed with this Court of the aforesaid resolution shall be spread upon the Order Book of this Court, together with this Order. 2. The regular election officers of the County are ~ereby ordered to open a poll on November 7, 198~t and take the sense of the qualified voters of the County on the question of whether the County should request the General Assembly of Virginia to amend the County charter. Such election (JIS? e . shall be conducted, the votes cast and counted, the returns made and canvassed and the results certified as is provided in Section 24..1-165, Code of Virginia, 1950, as amended. 3 . The question to be set out in the ballot for such election shall be in the follow~ng form: Shall Chesterfield County request the General Assembly to amend its charter to permit the County to accept voluntary proffers as conditions of zoning in acc~rdance with B15.1-491(a), Code of Virginia, 1950, as amended? Yes No The Sheriff of the County shall forthwith serve upon each member of the Electoral Board of the County a copy of this Order, certified by the Clerk of this Court under the seal of this Court. 4. The Clerk of this Court shall immediately send to the State Board of Elections a copy of this Order, certified by such Clerk under the seal of this Court. ENTER: I I Judge of the Circuit Court SLM/bam3349:B24 -2- ('138 e Requested: Steven L. Micas County Attorney County of Chesterfield P. O. Box 40 Chesterfield t Virginia 23832 SLM/bam3349:B24 -3- e . t) 1-39 e e Chapter 7. Planning and Zoning. i 7.1. PlBnning ccmni.ssion.-There shall be a COlnlty planning camdssion \\hich shall consist of five trBIbers,. one fran each magisterial district, who shall be appointed and organized as prOV'ided by geJ;leral law. If the size of the board of supelVisors is revised, the size and C~ }XJSition of the plamrlng ccmrdssion shall be changed so that the rnmber of its natbers shall be consistent with the size of the board of supervisors. ~ 7.2. F\mctions of planrrlng ccmnission.-The p1arnrlng conndssion shall be responsib~ for making recarm=ndations to the board of supervisors on all phases of county planning, including a naster planJ' long-range plamrlng, zoning, and subdivision regulations. It shall have the pcMers and duties provided by general law and such other pcMers and chJties as my be assigned by the board of supetvisors. ~ 7.3. Board of zoning appeals.-There shall be a board of zoning appeals appointed as provided by law and with those pcr..re.rs granted by general law. ~ 7.4. Plarming departrrent.-The plamrlng departnE.n~ shall be canposed of a director of p1arming and such employees as the board of supervisors may detennine. The pl~ depart::nent shall perfonn such responsibilities as are imposed by general law and as may be assigned by the plarming ccnndssion and board of supervisors. The director of planning shall have inmediate direction and control of the depart:tra1t, shall be appointed by the COln1ty achninistrator and shall serve subject to tbe sane tenTS and conditions as are applicable to other depart:rrent heads. ~ 7 .5. Cc:mnittee on the future of the county. -The board of supeIVisors my appoint a camdttee on the future of the coui1.ty consisting of equal representation frem each rre.gisterial district. The camdttee shall reet periodically and shall prepare reports and rmke recCtl11Sl.dations concerning changes in goveIllI1E1tal structure, revisions to fiscal and land use plarming, and any other DBtters concerning approaches to IlEeting the goveIlUlBltal needs of the people of O1esterfield in the future. The camdttee shall meet at least mmually with the board of supelVisors and shall prepare a written report detailing its forecast of the condition of the ccunty in the future and IlEaIlS by which the county can cope with future needs or problerrs that are likely to occur in the future. The camdttee shall seek to anticipate long-range pro bIens and changes within the comty and develop solutions that can be considered by elected officials to lessen any adverse effect on the county of future changes. The scope of the coomittee t s responsibilities shall not be limited by any current categories of perceived long-range issues facing the COlIDty. Staff support shall be provided by the planning departnent and such other coonty depart:ne1ts as are deeDEd necessary by the ccmnittee. The board of supervisors shall be required to reSpond in writing to all issues, concerns, or solutions raised in the camdttee's annual report. ~ 7.7. Conditional Zoning.-Notwithstanding any other provision of law, the Camty may accept. volwta1')7 proffers as a condition of zoning to the eXtent pennitted by ~15.1-491(a), Cexie of Virgin:ia, 1950, as amended. .\ SIM/bam3347 :B24 () 1. 4 0 3/21/89 e e VIRGINIA: IN THE CIRCUIT COURT OF' THE COUNTY OF CHESTERFIELD IN THE MATTER OF A REFERENDUM ELECTION PURSUANT TO SECTION 15.1-834, CODE OF VIRGINIA, 1950, AS AMENDED, TO DETERMINE IF THE QUALIFIED VOTERS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, DESIRE THAT THE COUNTY REQUEST THE GENERAL ASSEMBLY OF VIRGINIA TO AMEND ITS CHARTER ORDER There has been filed with this Court a copy, certified by the Clerk of the Board of Supervisors ("Board") of Chesterfield County, Virginia ("County"), of a resolution adopted by the Board on August _, 1989, which,. .among other things, requests this Court to order an election to be held on November 7, 1989 upon the question of whether the County should request the General Assembly to amend the County charter, a copy of which charter amendment is attached to the resolution filed herein; and this Court having examined the aforesaid certified copy of such resolution; IT IS HEREBY ADJUDGED AND ORDERED as follows: 1. The certified copy filed with this Court of the aforesaid resolution shall be spread upon the Order Book of this Court, together with this Order. 2. The regular election officers of the County are hereby ordered to open a poll on November 7, 1989, and take the sense of the qualified voters of the County on the question of whether the County shQuld request the General Assembly of Virginia to amend the County charter. Such election ~J 1 4 1 e e shall be conducted, the votes cast and counted, the returns made and canvassed and the results certified as is provided in Section 24.1-165. Code of Virginiat 1950. as amended. 3 , The question to be set out in the ballot for such election shall be in the following form: Shall Chesterfield County request the General Assembly to amend its charter to permit the County to impose impact fees on residential development? Yes No The Sheriff of the County shall forthwith serve upon each member of the Electoral Board of the County a copy of this Order, certified by the Clerk of this Court under the seal of this Court. 4. The Clerk of this Court shall immediately send to the State Board of Elections a copy of this Order, certified by such Clerk under the seal of this Court. ENTER: I I Judge of the Circuit Court SLM/bam3348 :B24 -2- tj 14 2 . e Requested: Steven L. Micas Coun ty Attorney County of Chesterfield P. O. Box 40 Chesterfield. Virginia 23832 SLM/bam3348 :B24 -3- e i)143 e e Chapter 7. Plamrlng and Zoning. ~ 7.1. Plamrlng ccmnission.-There shall be a- COtIDty plarming camrlssion web shall consist of five neIDers, one fran each IIBgisterial district, who shall be appointed and organized as provid~ by general law. If the size 'of the board of supervisors is revised, the size and can- position of the plarming cClll11ission shall be changed so that the mmber of its nerbers shall be consistent with the size of the board of supervisors. ~ 7.2. F\mctions of plarming conmi.ssion.-The pl.ann.ing conmission shall be responsible for tmk.ing recame1dations to the board of supelVisors on all phases of county plarnrlng, including a nester plan, long-range plamrlng, zoning, and subdivision regulations. It shall have the pcMers and duties provided by general law and such other powers and duties as nay be assigned by the board of supervisors. ~ 7.3. Board of zorrlng appeals.-There shall be a board of zorrlng appeals appointed as provided by law and with those ~rs granted by general law. ~ 7.4. Plarnrlng depart:na1t.-The planning depart:m=nt shall be canposed of a director of planning and such employees as the board of supervisors may detenn:ine. '!he planning departnBlt shall perform such responsibilities as are imposed by general law and as may be assigned by the ,plarming ccmrd.ssion and board of supenrisors. The director of plamrlng shall have :innroiate direction and control of the departIre1t, shall be appointed by ~he county adm:fni.strator and shall serve subject to the sanE. terns and conditions as are applicable to other depart::rrent heads. ~ 7.5. Ccmnit~ee on the future of the county.-TI1e board of supelVisors nay appoint a ccmnittee on the future of the county consisting of equal representation fran each nagisterial district. The camdttee shall rreet periodically and shall prepare reports and nake reccmrendations concerning changes in goverrmel.tal structure, revisions to fiscal and land use plamrlng, and any other natters concerning approaches to rreeting the goverrmel.ta1 needs of the people of Chesterfield in the future. The c.cmnittee shall rreet at least armually with the board of supervisors and shall prepare a written report detailing its forecast of the condition of the county in the future and I1B3I1S by which the county ~ cope with future needs or proolems that are likely to occur in the future. The ccmnittee shall seek to anticipate long-range problerrs and changes within the coonty and develop solutions that can be considered by elected officials to lessen any adverse effect on the county of future changes. The scope of the ccmnittee t s responsibilities shall not be limited by any current categories of perceived long-range issues facing the camty. Staff 9lpport shall be provided by the plamrlng depart:IIEnt and such other COlIDty depart:na1ts as are de€ll'Ed necessary by the ccmnittee. The board of supervisors shall be required to respond in writing to all issues, concerns, or solutions raised in the camd.ttee' s armual report. ~ 7.6. Residential impact fees.-The Board of supervisors nay :Impose impact fees on residential deve1OIXrerJ.t. All impact fees paid to the county shall be used to finance such capital facilities as are needed to acccm:x1ate population growth. SIM/bam3346 : B24 ~! 144 3/21/89 /3, H,L/; ;~~ ,. At} CHESTERFIELD COUNTY BOARD OF SUPE RV t SORS AGENDA MEET ING DATE: April 12, 1989 13.H.4. ITEM NUMBER: SUBJECT; Set Public Hearing Date to Consider Conveyance of a Parcel in the Airport Industrial Park to Maruchan, Virginia, Inc. and Authorize a Real Estate Contract COUNTY ADMINISTRATOR- S COMMENTS: ~1W'^.~ IJ-~ (;L & SUMMARY OF INFORMATION: Maruchan Virginia, Inc., a wholly owned subsidiary of Toyo Suisan Kaisha, Ltd., proposes to build a 160,800 sq. ft. facility on a +23.487 acre parcel of land in the Chesterfield Airport Industrial Park. The si te is along Whi tepine Road and behind the Reynolds Metals Company, Can Division (see attached map). The sal~s price is $45,OOO/acre. RECOMMENDATION :. ~ Staff recommends that the Board set April 26, 1989 as the puo~ic hearing date to consider conveyance of a parcel to Maruchan Virginia, Inc. and to authorize the County Administrator to enter into a real estate contract. PREPARED 8Y~ ~~.. ~~ ATTACHMENTS ~ YES II Gary R. McLaren Direct9r of Economic Development NO 0 SIGNATURE: ~ COUNTY ADMINISTRATOR fj145 AGI9A15/cr ~ · ~J.s? s j (' ~ ", # ~ '17, .r" /' c._ .I XI C 2 " ~ "'-, 1> ( -/. - . !. --", \. \. ; I or~.. .~ 4 lit ...- r... . . (... .. .,t} . 13~r:, 1, CHESTERFIELD COUNTY BOARD OF SUPE RV I SORS AGE NOA. MEETING DATE: April 12, 1989 ITEM NUMBER: 13.I.l. SUBJECT: Approval of Resolution Requesting Grant Funds for Dutch Gap Boat Launch Improvements COUNTY ADMINISTRATORt S COMMENTS: f<~~i Rpr~ SUMMARY OF INFORMATION: The Board of Supervisors is requested to approve the attached resolution requesting grant funds totaling $50,000 for construction of two additional boat ramps at the existing Dutch Gap Boat Launch facility on the James River. This grant program is administered by the- Virginia Department of Game and Inland Fisheries. BACKGROUND: A preliminary 'design and cost' -estimate has been prepared for the site improvements. Virginia Power has agreed to lease additional land required for these improvements. The Department of Game and Inland Fisheries is also planning to improve the existing ramps . and piers at this site. Cleaning and maintenance of these two additional ramps will cost approximately $2,000 per-year. The funds are not budgeted and will have to be absorbed by the Department. RECOMIVlENDATION: Staff recommends that the Board of attached resolution requesting grant Launch improvements. PREPARED ATTACHMENTS: YES III NO [J Robert . Masden Deputy County Administrator SIGNATURE: c/H( COUNTY ADM I Nl STRATOR i"' .." A ""1 f ~ ...I..i.. ~. ... r~ ./W /I It e Board of Supervisors Agenda Item April 12, 1989 Re: Approval of Resolution Requesting Grant Funds for Dutch Gap Boat Launch Improvements. Page two BUDGET AND MANAGEMENT COMMENTS: Funds for this project will be available in June 1989 if the project is approved by the Virginia Department of Inland Game & fisheries. Implementation of the project also is contingent upon permit approval by the Army Corps of Engineers, and their decision is expected around September or October 1989. Another $17,000 will be needed to cover all project costs. Project costs include design work, reinforced concrete slab construc- tion, grading, and paying. The source of those funds is excess Parks Bond funds currently designated for Henricus Park that can be freed up if additional recreational access (road) grant funds can be secured for Henricus through the state Division of Parks. ,Y ;Q"aines J. 01. ts'fegmai Lftlrector, Budget an 0148 -.\ ,;J ;Ii :j It e BOARD OF SUPERVISORS CHESTERFIELD COUNTY April "12 1989 RE: Grant Program for Boating Access and Fishing Pier Projects - Dutch Gap Boat Ramp WHEREAS, the Dutch Gap Boat Ramp is jointly maintained and operated by the Virginia Department of Game and Inland Fisheries and the County of Chesterfield as a boating access facility on the James River serving the residents of Chesterfield County and adjoining jurisdictions; and WHEREAS, the facility is in need of improvements to upgrade the existing facility as well as to improve access to the James River; and WHEREAS, lengthy delays and traffic back-ups have increased due to the volume of users waiting to launch boats from two (2) existing ramps; and WHEREAS, the Virginia Department of Game and Inland Fisheries is preparing to upgrade the two existing ramps at Dutch Gap at no cost to the County; and WHEREAS, Virginia Power has agreed to lease to the County additional land necessary for the Dutch Gap improvements: NOW, THEREFORE, BE IT RESOLVED,' that the Board of Supervisors of Chesterfield County hereby requests the Virginia Department of Game and Inland Fisheries to allocate funds for additional boat ramps and improvements at the Dutch Gap Boat Launch. ~.~ , ~~~. '...~ ~ "-~ ""-., ..: 0149 \ /:. ". · ~~: · J · .I 0'0 I ~~ ..... .:...e ;I: fij;j !~--a i ~. . i ' . f J ~'~AL. ::-. --;::;;:::::~-=- ~ ;;;;:::-- It . I . . . . . 'r#-; . . w . t' ) . ~. . . .j 0'" ~.. - I 1;\"' r , ~ O15() I ~ . ) 3,~, ~f CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA .' '.R. .. MEET ING DATE: April 12, 1989 ITEM NUMBER: 13.1.2. SUBJECT: Allocation of funds for the purchase of playground equipment at Swift Creek Elementary School COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board of Supervisors is requested to approve transfer of $1,500 from the Clover Hill District Three Cent Road Funds to the Parks and Recreation Department for purchase of playground equipment and surfacing materials. BACKGROUND: Funds are requested to supplement PTA donations. The Swift Creek Elementary PTA will donate funds for the remaining costs with total playground equipment purchase of approximately $8,000. Mr. Applegate has requested this transfer of funds. RECOMMENDATIONS: Staff recommend that the Board of Supervisors approve the transfer of $1,500 to the Parks and Recreation Department from the Three Cent Road Fund (Clover Hill) PREPARED BY~ .:Od~ M.D. nPetell Stith, Jr. Director, Parks'& Recreation ATTACHMENTS: YES D NO O. SIGNAT URE : ~ Q151 COUNTY ADMINISTRATOR -.., --. ~ ) 3 f -~, 3. CHESTERFIELD COUNTY BOARD OF SUPERVl SORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER: J3.I.3. SUBJECT: Request for Bingo/Raffle Permit COUNTY ADMINISTRATOR' 5 COMMENTS: ~~1 ft~ SUMMARY OF INFORMATION: The County Attorney1s Office has reviewed the following applications for bingo/raffle permits and has determined'that the applications meet all statutory requirements: Organization ~ Year Bon Air Rotary Club Raffle 1989 Brandermill, Midlothian, Woodlake Jaycees Raffle 1989 Bon Air Midlothian Lions Raffle 1989 , PREPARED BY~ Steven L. Micas County Attorney ATTACHMENTS: YES 0 NO 0 bingO/B7 ~ COUNTY ADMINISTRATOR f) 152 SIGNATURE: ~ ,---. .-- tn ~-- Lib ~~ QC- . cf-c.(~ ~ APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES The undersigned application, pursuant to ~18.2-340.1, ~ ~. of the Code of Virginia, reque~s the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games ___, raffles ~,or both ____ during the , q 81 calendar year. This application is for a new _ or renewal ~ermit. In support of this application, the applicant offers the following information under oath: 2. Proper name of organization: ~Dn ~',... - W ,~.Hof~A ~V\ U D~ rJub C/o 6e.o~j~ I'll eoo....~'.. .rr: Address of organization I s headquarters: i8"ZS ttcUfn~$WO'~ ~Dr. ; I<lcktvLOVl [} Vt\-. z '3 2:~~ 1. 3. Address where all records of receipts and disbursements are permanently filed: Sc~e... 4. Name and address of owner of the property described in 3 above. 6e ortje_ Jo11.dbre. sr. 1'ln..s lioU 1')!~S.W(l..,.th tlr. R I ChMll'MJ) I VA-. Z32.3S 5. Address or addresses where bingo games will be held or raffle drawings conducted: -h1ctn <.t..LstQ r V\\(}()<;<~ Lodt.L- "'* l.oq~ I IIII (j Tra.d~ R.c2. t2,<1m~!) V4. z. 3'l.3b \ NOTE: THIS PERMIT I S VAL ID ONLY AT THE ABOVE LOCATION. 6. Dates or days of week and time when bingo games or raffles will be held at the above address(es): mOo-I 7) I 1 q ~q 7. Time patrons are admitted and sales begin: &:00 PM. 8. Date when organization was founded: to/ sl 7 2- . I 9. Has your organization been in existence and met regula:)y in Chesterfield County for two years immediately prior to making this application? Yes ~ No 10. Is your organization currently and has your organization always been operated in the past as a non-profit organization? Yes ~ No______ 11. Internal Revenue Code section for tax-exempt status was granted (if applicable) 12. State the specific type and purpose of your organization: C'U,'C- ~o.Y/.~;'" 13. If renewing a permit, were financial reports filed on time and in compliance with applicable legal requirements? Yes~. No______ 14. List below gross receipts, if any, from all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12-month period immediately prior to the date of this application: 1st qtr: $ Jr. SIB .00 2nd qtr: 3rd qtr: $ 4th qtr: $ 15. Officers of Organization: Name Address Bus. Phone Home Phone President: \J Oft\l.,S T(,4.{J ,<; lCe.Y1 fN J I*-, nso n Tef"( WootO 0.e_o~~ Wlocr'C..- "Zoo t+obhtt".h,,,.f~ r<tT: 3"5'3- -;810 / /7/5 (jl1JJlr.!lAtltfuSL F:n. M,~ \~ 7~"'d7Z.7 391 I Cedoi- 6^lH/(1 f2.&. CPY9-(PbSb 1~1b Itollln~swovft, OL4 Z~~- ~3tP6 73q...Zz2S 7'?1.f -fo(f() 'I b2.~ (PwS] 7-71.-1/55 -.... ........ ..~..: ,..-~Y~c:~.,~resident : Seci:et~:rY: ..: ~.:= -, ~ ~l ~. j J ..' .. ~::: . '/ . \6',..-"~Member authorized within the organization to be , raffles: Name: JC.en Lv~ ft-/nSOi1 Home Telephone Number 7q4 - Co~o'l Business - Treasut7er: responsible for conduct and operation of bingo games or Address: i/7/S. CJICL1ffR/1(JUSI ~. 1l1,J. VA. Z3/UJ Telephone Number: Ir;{~- %717 17. Do you, and each officer, director and member of the organization fully understand the following: A. It is a violation of law to enter into a contract with any person, firm, association, organization (other than another qualified organization pursuant to ~18.2-340.13 of the Code of Virginia)) partnership or corporation of any classification whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes ~ No______ -over- cd11668:C42 . ~ B. The organization must maintain and file with the County's Internal Audit Department c~mplete records of receipts and disbursements pertaining to bingo games and raffles as required by State and County Law, and that such records are subject to audit by the County's Internal Audit Department? Yes ~ No ______ . c. The organization must remit an audit fee of 1% of gross receipts with the Annual Financial Report not later than November 1 unless gross receipts are less than $2,000? Yes ~ No D. The organization must furnish a complete list of its membership upon the request of the County Internal Audit Department or other designated representative of the Board of Supervisors? Yes /' No E. Any organization found in violation of ~18.2-340.10 of the Code of Virginia, authorizing this permit is subject to having such permit revoked and any organization or person, shareholder, agent, member or employee of such organization who violated ~18.2-340 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia, may be guilty of a felony? Yes ~ No______ F. The organization must provide written notification to the County Internal Audit Department of any change i;velected officers or bingo chairperson during the calendar year covered by this permit? Yes~ No_ 18. Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws, or other legal documents which describe the specific purposes for which the organization is chartered _ or organized and must complete the Resolution below. 19. Your organization must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee. 20. Additional pages where necessary to fully complete this application may be attached. 21. Have you and each officer of your organization read the attached permit and do you and each officer agree on behalf of the organization to comply with each of the conditions therein? Yes~No_ 22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40, Chesterfield, Virginia 23832 or by hand to: Route 10 and Lori Road~ Administration Bldg~ Room 503. 23. I hereby swear or affirm under the penalties of perjury as set forth in ~18.2-434 of the ~ Virginia, that all of the above questions have been completely answered and that all the statements herein are true to the best of my knowledge, information and belief? WITNESS the following signatures a~d seal~11 ~ ", _ Signature of Applicant: l~~ (' . w .Q~ j(,enne-fh E: W /lJ:.i nSOYJ fa) 6o,.,..A.,r... M.J(~((rfiv~1fJ LI~ e.lub ~,~+ "\f,U Prf.Stc{e,n+ i /7/5 c.A.w--IPrh&'U!;f. IJ" MI'd. VA-. 2.~113 1'6(p-(;7l-7 Home Phone: 7Qt('-(P80Y Name: Title: Address: Business Phone: STATE OF VIRGINIA CITY / Gelttff\' OF ~ I r t'"v-rr.IN"o,.( to-wit: Subscribed and sworn to before me, oh 0 t7 wt...t.1 rn. c:l:!.; ()rf\ m , a Notary Public in and for the City/County and State aforesaid, this ~ ~ay of ~, 19~ ~~.. m-~Q\v-~ Notary ublik \ My Commission Expires: ('(\('tlrh let \qqa ~ RESOLUTION BE IT RESOLVED THIS ~ day of WOMI. , 19l?9 (date resolution passed), that )::€n M/Li/J5th1 frn--zt... ~ a...t _.,r"d1c#tu;..;~ '-'~ ce.b is hereby authorized to apply to the Chesterfield County Board of Supervisors for a bingo/raffle permit on behalf of this organization for the /969 calendar year. ,j~ signature (Officer 0 cdl1668:C42 _ e ~ffl\\\\~~ ; ~ MULTIPLE o~~STRICT 24 I~ ~ 0( ~ ~ ~ ;;;0 ."1 ! -. .-' - ' ,( ~ INTERNATIONAL ASSOCIATION OF LIONS CLUBS ~ ~ ~ ( ~ CONSTITUTION AND BY-LAWS Revised May 20, 1988 As Amended and Approved at the 65th Annual Convention of the Lions of Virginia. at Virginia Beach, Virginia, May 20, 1988 ~~ ~C) ::~ "C:t) ~A :=. ::0 ~t-r, ~"'11 0<::: tJ-or--.. ::.~ tS: :::: ~ ~~ t:::l'~ ~~ :::! ::.. a ;::; . - -. ~3 ;::Q ..., ::s ~~ ~ ~ .., ~ e ~-......, ~5a ~ ;.., -I't.~ ~ -.-- ~;::r::::, ~ ~~ a -'...- """'I: - ~~~ ~r.,..,- ::: ":;::: C ~ .... ;:: I\:. 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Q.lnO ~ : -.. 0: ~ 3' : ~:::. .~:~: ~o:.,. : ~: ~~ : : ce.: g- ~ : : ;.: "0. : t I I : r+..J N t-...) t...J ~ ;-o?O~ ?'~ N IV tv N N N t--.J N ." ~ ." -0 "'C"'C-C -c 0 Q Q 0 000 2 z z z z zzz z -; -; --I --I ~~~ -; en V> CJ) en C/'.Il'.IJC/'.I (I) - . CHESTERFIELD OOm'Ti BINGO/RAFFLE PERMIT By Resolution of the Chesterfield County Board of Supervisors duly adopted on permission 1s hereby granted to during the calendar year to conduct . THIS PER..'iII WILL EXPIRE ON DECEMBER 31, this permission 1s granted subject to the follavtng conditions: 1. Except for reasonable and proper operating costs and pT1zes, DO p,rt of the gross receipts derived by your organization may be used for any purpose other tban (1) those lawful religious, charitable, community or educa- tional purposes for Which your organization is specifically chartered or organized and (11) expenses relating to the acquisition, construction, maintenance, or repair of any interest in the real property involving the opera- tion of your organization and used for lawful religious, charitable, eommunity or educational purposes. 2. Your organization shall not enter into a contract with or otherwise employ for compensation any person or firm, association, organization (other than another qualified organization pursuant to 118.2-340.13 of the Code of Virginia, 1950. as amended)" partnership Dr c.orporation of any classification whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles. 3. No person, except._ bona fide member of your ~rganization who shall have been a member of the organization for at least ninety (90) days prior to auch participation, shall participate in the management, operation or conduct of any bingo game or raffle; provided however, that the spouse of any bona fide member or a firefighter or rescue .quad ~mber employed by a political subdivision with Which tbe volunteer firefighter or rescue squad member is associated may participate in the operation and conduct of a bingo game or. raffle if 8 bona fide member Is present. In addition, no person shall receive any remuneration for participating in the ~nagementJ operating or conduct of any such game or raffle. 4. Your organization shall not enter into any contract with or otherwise employ or compensate any member of your organization regarding the sale of bingo supplies or equipment. s. Your organization shall not award any bingo prize money ~r merchandise valued in excess of the following amounts: eal no bingo door prize sball exceed twenty-five dollars ($25.00), (b) no r~lar bingo or special game .shall exceed one hundred dollars ($loo.ool. and ee) no bingo Jackpot, of any nature whatsoever, shall exceed one thousand dollars ($1.000.00), nor shall the total amount of bingo jackpot prizes awarded in one calendar day exceed one thousand dollars ($1,000.00). Your organization shall not award any raffle ~r1ze or prizes valued at more than one hundred thousand dollars <5100,000.00) during anyone calendar year.. In no event shall your organ1z~t1on join with any other organization in establishing or contributing to the ~lntenance of any jackpot. - 6. Your organization shall maintain a record in writing of the dates on which bingo 1s played, the number of people in attendance on each date and the amount of the receipts and prizes paid on each such day. Your organization shall also maintain a record of the name and address of each individual to whom a door prize, regular or special bingo game prize or jackpot from the playing of bingo is awarded, as well as the amount of such a~ard. !he organization shall also maintain an itemized record of all receipts and disbursements, including operating costs and use of proceeds incurred in operating bingo games. 7. Your organization shall not place or permit to be placed any sign or signs advertising any bingo game on the premises or within one hundred (100) yards of the exterior of the pre~1ses where such bingo game 1s to be con- ducted. ... OVER - ~ / e 8. Records of all bingo and raffle receipts and disbursements shall be kept and shall be filed annually under oath ,,1th the County Internal Audit Department on 8 form furnished by that department. Your report shall be submitted to Internal Audit not later than the first day of November of each calendar year for which a permit has been issued and your report shall be a matter of publ ic record. Each report shall include a record of the gross receipts and disbursements of your organization for the year period which commenced on the first day of October of the previous year and ended September 30 of the current year. In addition, if YOUT organization's gross receipts exceed $50,000 during any calendar quarter, you must file an additional accounting of al~ receipts and disbursements during such quarter no later than 60 da~s following the last day of such quarter. ANY ORGANIZATION VIOLATING nilS COh"DITION SHALL HAVE ITS PERMIT Atrr~".rlCALL'i REVOKED. 9. No person shall payor receive for use of any premises to conduct any bingo games or raffles B sum of money in excess of the current fair market value of the premises and in no event shall such sum of money be based upon or determined by a percentage of the proceeds derived from the bingo games Dr raffles. 10. Your organization shall not hold bingo games more frequently than two calendar days in anyone. calendar week unless a special permit 1s granted by the Board of Supervisors of Chesterfield County for more frequent games. 11. Your organization 1s authorized to play instant bingo as a part of the bingo games; provided however, that: . (8) Instant bingo may be conducted only at such time as 8 regular b1ngo game, as defined in 118.2.340.1(2) of the Code of Virginia, is in progress and only at such locations and at such times as are specified In the bingo pe~it application; (b) Your organization shall not derive more than thirty-three and one.third percent (33 1/3%) of its gross receipts from the bingo games by the playing of "instant bingo" or tlbingo in any rotation"j (c) Your organization shall maintain complete and accurate records of the date, quantity and card value of instant bingo supplies purchased as well as the name and address of the supplier of such instant bingo supplies. Your organization shall also maintain a WTitten invoice or receipt from a non-member of the organization verifying any information required by law; and (d) Your organization shall not sell an instant bingo card to an.individual below sixteen years of age. 12. In addition to the conditions contained in this Permit. your organization shall c~ly with all provisions of the Code of Virginia and the Code of the Countv of Chesterfield, 1978, as amended, Tegarding Bingo Games and Raffles. 13. ihe Board of Supervisors may de~y, suspend or revoke the permit of your organization for any non-compliance with the conditions of the Code of the County of Chesterfield or the Code of Virginia. 14 It M~ PERSON J SHAREHOLDER, AGENT t MEMBER OR EMPLOYEE OF Y9UR ORCANIZATION VIOLATING ANY OF THESE CONDITIONS SHALL BE CU1LIY OF A MISDf}!EANOR AND UPON CONVICTION 7HEREOF SHALL BE SUBJECI m A FINE OF NOT MORE THAN ONE THOUSAND DOLLARS OR 1'0 CO!\TINEMENT IN THE coUNTY JAIL FOR NOT MJRE nlAN 'tWELVE MONTHS OR BOTH. A VIOLATION OF CONDITION 1 ABOVE SHALL BE PUNISHABLE BY IMPRISONMENI OF NOT LESS THAN ONE YEAR. NOR MORE THAN FIVE YEARS OR BY A nNE OF NOT K>RE THAN ON[ 1HOUSAND OOLLARS OR COhrlNEME~"'T IN DiE COUNTY JAIL FOR NOT MORE THAN TWELVE K>NIHS OR BOTH. 15.. THIS PER.~rr MUST BE RENa"ED AT THE END OF EACH CALENDAR YEAR BY THE BOARD OF SlJPERVISORS. 16. THIS PERMIT IS VALID ONLY IU nIE iDCATION PROVIDED ON nu: PERMI! APPLICATltJN m HOLD BINOO GAMES Ah'D RAFFLES. 17. THIS PEmIT OR A COpY THEREOF MUST BE POSTED ON tHE PREMISES WHERE BI~GO GAMES OR RAFFLES ARE CONDUCTED. THIS PE~~IT IS NOT ASSIGNABLE. BOARD OF SUPERVISORS By OtAIRMAN Attest: COUh~ ADMINISTPATOR ~ 1"':' l-:~ . . -Lu /t..P..-tl- I ~ o 3j~l/~r ... APPLICATION FOR A PERMIT TO CONDUCT BINCO GAMES OR RAFFLES' The undersigned application, pursuant to ~18.2-340.1, et ~. of the Code of Virginia, req~ts the Board of Supervisors of Ch~sterfield County to issue a permit to conduct bingO)Bames ___, raffles ____, or both ____ during the fl1 calendar year. This application is for a new ~ or renewal _ permit. In support of this application, the applicant offers the following information under oath: 1. Proper name {>f organization: ~)tp" ~, 1c.JH-tf~ n ~ . Address of brganization's headquarters: ~~ ~ ~ 2. whe rEr I of receipts filed: 3. 4. Name and address of owner of the property described in 3 above. f)II ~- 13P/1 ~ #~ /! ~ ,01 7-.1/lv 5. Address or addresses where bingo games will be held or raffle drawing~ conducted: ~ I-if&,/~ ~ ~ NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION. /(~ (It( ~L rtL4 ~~I v1f / 7. Dates or days of week and time when bingo games or raffles will be held at the above address(es): c1uu I()/ /7'/7 ~ ;:>-11 f/M (/ Time patrons are admitted and sales begin: ~ ~ k. ~(} ~& I ,) L1.. _ /L .. '.4'7 / 11#~J~ 1'1l't Date, when organization was founded: ~~ ;I~,PI ~ ~. ~} 'I ~L4A. ~UP /?'J:r. Has your organization been in existence and met reguli(,rlY in Chesterfiefd C~unty for two years immediately prior to making this application? Yes No ______ 6. 8. 9. 10. Is your organization currently ~d has your organization always been operated in the past as a non-profit organization? Yes ~ No______ 11. Internal Revenue Code section for tax-exempt status was granted (if applicable) 12. State the specific type and purpose of your organization: ~ 13. If renewing a permit, were financial reports filed on time and in compliance with applicable legal requirements? Yes No 14. List below gross receipts, if any, from all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12-month period immediately prior to the date of this application: I ~ 2nd qtr: 3td qtr: S I 4th qtr: $ I 1st qtr: 15. Officers of Organization: Name Vice President: V'""dtt #bNNAN M'va k/~ /lIrl/y /1//1t:=9,{ni ...::JC-07T &~ Address Bus. Phone /iii GUhnr. jJL JAR ftAJ/L6#Ysq I ItJ~O</. fJ4M.Afl. ~~ ,VII 100JV":f~ hl"'1 ~~ A[R ;<'Jo7~~~e;. MIP~/l/# lJ;r~ g;rtfJ ;N.-Ph;;Yf ~resident: . Sesretary: . ........ .' Treasurer: 7#~ ['l/;{ , ." ..' t: .-.' 16. JMember:auth~rized within the organization to be responsible for conduct and operation of bingo games or raffles: Name: ~7T C#H~ ( CIIA'~,&'f4A/) Address: 611bJwJ /lL.AGe CJj",q Home Telephone Number 7~r;.. 5"1 S" Business Te lephone Numher: 7,19- J' i /l> 17. Do you, and each officer, director and member of the organization fully understand the following: A. It is a violation of law to enter into a contract with any person, firm, association, organization (other than another qualified organization pursuant to ~18.2-340.13 of the Code of Virginia), partnership or corporation of any classification whats~iver, for the purpose of organizing, managing or conducting bingo games or raffles? Yes --4--- No______ -over- cdl1668:C42 . . ./ : ;. ~ B. The organization must maintain and file with the County's Internal Audit Department complete records of receipts and disbursements pertaining to bingo games and raffles as required by State and County Law, and\!hat such records are subject to audit by the County's Internal Audit. Department? Yes ( No _ C. The organizati?n~t an audit fee of ~% of gross receipts with the An~l Financial Report not later than~unless gross receipts are less than $2,000? Yes. No D. The organization must furnish a complete list of its membership upon the request of the County ~ Inter~~ Audit Department or other designated representative of the Board of Supervisors? Yes -1- No - . E. Any organization found in violation of ~18.2-340.10 of the Code of Virginia, authorizing this permit is subject to having such permit revoked and any organization or person, shareholder, agent, member or employee of such organization who violated ~18.2-340 or ~lticle 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia, may be guilty of a felony? Yes ~ No______ F. The organization must provide written notification to the County Internal Audit Department of any chang~~n elected officers or bingo chairperson during the calendar year covered by this permit? Yes --1L-- No______ ~. Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws, or other legal documents which describe the specific purposes fo~'which the organization is chartered or organized and must complete the Resolution below. ,j j 20. .in. Your organization must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee. Additional pages where necessary to fully complete this application mar be attached. Have~u and each officer of your organization read the attached permit and do you and each officer agree behalf of the organization to comply with each of the conditions therein? Yes_No_ j .J. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40, Chesterfield, Virginia 23832 or by hand to: Route 10 and Lori Road, Administration Bldg, Room 503. I hereby swear or affirm under the penalties of perjury as set forth in ~18.2-434 of the Code of Virginia, that all of the above questions have been completely answered and that all the statements herein are true to the best of my knowledge, information and belief? Cl/~ WITNESS the following signatures and ~ '- 0ir~v I!-';~~~ fj(~>I#c~ / j yl I 611~/F:i'- ilL 7)~ tt;!;,rr9/ Signature of Applicant: Name: Title: Address: Business Phone: Home Phone: 1#- ,7t fl STATE OF VIRGINIAI1 CITY/COUNTY OF ~~tO-Wit: I Subscribed and sworn to before me, ~~ ~~ , a Notary Public City/County and State aforesaid, th s /~ day of r, 19~. ~~~~.. Notary Public in and for the My Commission Expires: ., /; r/Y9 / / RESOLUTION BE IT RESOLVED THIS :2 P day of FefJ , 19 Pf (date resolution passed), that ;5.)A.... LJ V/I~0€FI' is hereby authorized to apply to the Chesterfield County Board of permit on behalf of this organization for the '001 " ' calendar year. Director) cdl1668:C42 e e BRANDERMILL-MIDLOTHIAN-WOODLAKE JAYCEES ARTICLES OF INCORPORATION Article I The name of this nonstock corporation shall be Brandermill-Midlothian-Woodlake Jaycees_ Article II The corporation shall be affiliated with The Virginia Jaycees, United States Jaycees and the Junior Chamber International, and is subject to the Constitutions and By- Laws of these corporations insofar as they affect and prescribe the functions of the corporation and are not in conflict with these articles. , ' Article III The purpose of the corporation is to operate a ~' leadership training organization, which shall engage in active community serVlce projects that develop the management abilities of its members and improve their individual skills. The corporation shall have authority to transact any and all lawful business which is not required to be specifically stated in these articles. ARTICLE IV The corporation shall have three classes of members: regular, associate, and honorary. The qualifications and rights of the members of each class shall be stated in the By-Laws of the corporation. Article V -----~ The" corporation shall be nonpartisan, and shall wholly . abstain from any political affiliations or endorsements of candidates for public office. We believe: That faith in God gives meaning and purpose to human life; that the brotherhood of man transcends the sovereignty of nations; that economic justice can best be won by free men through free enterprise; that government should be of laws rather than of men; that earthls great treasure lies in human personality; and that service to humanity is the best work of life. Article VI The corporation shall be charitable in nature, and shall ~y.i. 1: " > I ,r : not issue shares of stock. No dividend shall be paid, and no , income shall,be distributed to its members, except as more fully stated in Section 13.1-814 of the Code of Virginia, . 1950, as amended. Article VII The initial registered office of the corporation shall be 526 North Boulevard, Richmond, Virginia 23220~ which is located in the City of Richmond. The initial' registered agent shall be Charles L. Rogers, a Virginia resident and a member of the Virginia State Bar, whose business address is the same as the address of the initial registered office. Article VIII Directors shall be elected by voting members in accordance with the By-Laws, and shall >hold office for a period of one year or until their successors are duly elected. The following directors shall constitute the . initial board: .,~' ',. ~\' ,',' ~ ~, ' r . <. "~ -: '".J, . '-..J ;: . e...;. <, !1 \ j . . . ,T ...1 . f: , ;\/!;-. '. :.. ~. . .fo' < .~ \' .,: - < .' .. . ;... '''''', ,~~. .~,'.. . ~, . ., . e . · d . ~~ d Glven under my han thJ..s 0 ay o'f June, 1988. ,. r~ ~ . P, .. ~ ~"".. ... c;~nc~~o~~ . . . '. fru- A-L~~7fii11i1 APPLICATION FOR A PERMIT TO CONDUCT BINbo GAMES\OR RAFFLES The undersigned application, pursuant to fi18.2-340.1, et ~. of the Code of Virginia, requests the Board of Supervisors ~f Chesterfield County to issue a permit to conduct bingo games ___, raffles ~, or both ____ during the J CJ fl. r~' Andal" v~ar. This application is ~<?,!" a new~_ or renewal J~ permit. ,In support of this applicai.:,ion, tile applicant offers the following infomatio" under oath: 2. Proper name of organization: BON it I R.. . R 0'/ A R. Y' C? L l.rB Address of organization I s headquarters: ~ l' 3 I ()~ A J D 'W ooi~ ~ 'j2. - rt.. l C H ~ C fig). 'tll\-. 23lZS Address where all records of receipts and disbursements are permanently filed: ~~~~ 1. 3. A;s I1~O'J~ 4. Name and address of owner of the property described in 3 above. M A. ~ ~c a R. f,..E. W.."'17\ Psco'rt',- (E."'E C V(-rlll IE. '5 ~C R ~"r A R.Y ,- A D ()~ 1:,S <; SA AtE. A ~S A~ (J VIE: 5. Address or addresses where bingo games ~ill be held or raffle drawings conducted: 'SIt 'E~ A'r IJ t1 PARK 5oV1'1~ l41j'r~L -9~aJ It/li)l.{J''fHIAI-I ~r()R.HPJ"(e, RICH iYloHbj J/k~ "O..o"'l3 ~ NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION. 6. Dates or days of week and time when bingo games or raffles will be held at the above addressees): ~ - ~ 18 1d>. -i 7 ~.O(J r.M; 7. Time patrons are admitted and sales begin: 8. Date when organization was founded: APR , L I) J97f' 9. Has your organization been in existence and met regularly in Chesterfield County for two years immediately prior to m~king this application? Yes ______ No 10. Is your organization currently ,~nd ~ !our organization always been operated in the past as a non-profit organization? Yes ~ No______ 11. Internal Revenue Code section for tax-exempt status was granted (if applicable) 12. State the specific type and purpose of your organization: :tAtTlE: ({ IV ",,'r/ t:J 11 A L ,5 eR JJ JC' C c7C\ G-}.... N !'Z-I\ lION - PR " V I fJ J ~ t,." FI N 1\ N r J J1r L ^)I D t>'~H fll "S'51 '5 'rA-N ('6 of:o ~) 6 Q -rN y C" I~ ~ R AT A ~Lt= (' Pru 5 IE S 13. If renewing a permit, were financial reports filed on time and in compliance with applicable legal requirements? Yes ~ No 14. List below gross receipts, if any, from all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12-month period immediately prior to the date of this application: 1st qtr: S (9 2nd qtr: S 0 3td qtr: S C) 15. Officers of Organization: Name ~ 4th qtr: S -0 Bus. Phone Home Phone President: '~Jrr/i RoA~IQ 50>( Vice Pres.iden-c: VJR.'G-.,L.. fl., Te~~?AW "3JS', DA~ly~EY bR ~ ~oH N 5', ()- RAY d2J1'~H!J R Lc1E.. b R RIS8FRT' c,DAIh,e;t-.)j 39'-10 DARB)' DR Secretary: ~2..J J S', PR 'n 111 i) .: AIL r:- RD. 3.5 i ~ Icti.. J .a.. 7& ..q.~ ~ N A "272- (., 7~3 79i.f .. q, 2'2- 1-71. -0 7'f~ ~?I.., 7tJO 2.1l- 80tJ5 Treasurer: " 16. Member authorized within the organization to be responsible for conduct and operation of bingo games or rafi~:, Name: RICH4/l0 "S". CHVALA, Address: 11.7~C"ov..rrHY t.AHf?- JlfJ/)ltffH/~ Home Telephone Number jCJI{-. 'i'43, Business Telephone Number: ,J> -~. 17. Do you, and each officer, director and member of the organization fully understand the following: A. It is a violation of law to enter into a contract with any person, firm, association, organization (other than another qualified organization pursuant to ~18~2-340.13 of the Code of Virginia), partnership or corporation of any classification What~, for the purpose of organizing, managing or conducting bingo games or raffles? Yes No ______ "'over- cdl1668:C42 - , B. The organization must maintain and file with the County's Internal Audit Department complete records of receipts and disbursements pertaining to bingo games and raffles as required by State and County Law, an~ t~such records are subject to audit by the County's Internal Audit Department? Yes ~ No_ c. The organization must remit an audit fee of 1% or gross receipts with the An~ancial Report not later than November 1 unless gross receipts are less than $2,000? Yes - No ______ D. The organization must furnish a complete list of its membership upon the request of the County Interna~ ~t Department or other designated representative of the Board of Supervisors? Yes ~ No______ E. Any organization found in violation of ~18.2-340.10 of the Code of VirKinia, authorizing this permit is subject to having such permit revoked and any organization or person, shareholder, agent, member or employee of such organization who violated S18.2-340 or ~~~~C~1.1 of Chapter 8 of Title 18.2 of the Code of Virginia, may be guilty of a felony? Yes ~No ______ F. The organization must provide written notification to the County Internal Audit Department of any change in~ected officers or bingo chairperson during the calendar year covered by this permit? Yes ~ No 18. Your organization must attach a copy of the organizationts charter, articles of incorporation, bylaws, or other legal documents which describe the specific purposes for which the organization is chartered or organized and' must complete the Resolution below. 19. Your organization ~ submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee. 20. Additional pages ~ere necessary to fully complete this application may be attached. 21. Have you and each officer of your organization read the attached permit and do you and each officer agree on~~alf of the organization to comply with each of the conditions therein? Yes V No -- 22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40, Chesterfield, Virginia 23832 or by hand to: Route 10 and Lori Road, Administration Bldg, Room 503. 23. I hereby swear or affirm under the penalties of perjury as set forth in S18.2-434 of the Code of Virginia, that all of the above questions have been completely answered and that all the statements hi:(~.i..ll a.Lt:: i:t'l..lt::" tu Lilt: Dt=St:. ui my k"dowleage., inrormation ana belief? WITNESS the following signatures and seals: 0 Signature of Applicant: ~.J.e"L*- e . ~l'V'... ReJ; tER -t-' c:.. b A ()J 5 oM fR e A-5 u R l::: J( 3Cf~J 0 DA ~ ~)' Name: Title: Business Phone: "J.:7 J.... L 7 C n j) l( .... IVII i> Lt:rf J.I / A ~ ) II"" . -2'3 Jl3 Home Phone: 'J-7 2- g'o </5' Address: in and for the / My Commission Expires: My CommJasJon expires JanUary 5. 1990 RESOLUTION BE IT RESOLVED THIS /3 .fRFASui,ER ...... . f"r ~s~~af day offfj!" ,19i!1 (date resolution passed), that (\oBEP< e, .l)A ~,SOV is hereby authorized to apply to the Chesterfield County Board of organization for the ~ calendar year. ./ cd11668:C42 t: 'i -- e , CHESTERFIELD OOUh'TY BINGO/RAFFLE PERMIT .By Resolution of the Chesterfield County Board of Supervisors duly adopted on permission 1s hereby granted to during the calendar year to conduct . THIS PERMIT IIIll EXPIRE ON DECEMBER 31 i This permission is granted subject to the following conditions: 1. Except for reasonable and proper operating costs and prizes, no p~rt of the gross receipts derived by your organization may be used for any purpose other than (1) those lawful religious, charitable, community or educa- tional purposes for which your organization is specifically chartered or organized and (11) expenses relating to the acquisition, construction, maintenance, or repair of any interest in the real property involving the opera- tion gf your organization and used for lawful religious, Charitable, community or educational purposes. 2. Your organization shall not enter into a'contract with or otherwise employ for compensation any person or firm, association, organization (other than another qualified organization pursuant to 118.2-340.13 of the Code of Virginia, 1950, as amended), partnership or corporation of any classification whatsoever. for the purpose of organizing, managing or conducting bingo games or raffles. 3. No person, except a bona fide member of your organization Who shall have been 8 member of the organization for at least ninety (90) days prior to sucb participation, shall participate in the management. operation or conduct of any bingo game or raffle; provided however, that the spouse of any bona fide member or 8 firefighter or rescue squad member employed by a political subdivision with which the volunteer firefighter OT rescue squad member is associated may participate in the operation and conduct of a bingo game or raffle if a bona fide member is present. In addition, no person shall receive any remuneration for participating in the management, operating or conduct of any such game or raffle. 4. Your organization shall not enter into any contract with or otherwise employ or compensate any member of your organization regarding the sale of bingo supplies or equipment. s. Your organization shall not award any bingo prize money or merchandise valued in excess of the following amounts: ~ (.) no bingo door prize shall exceed twenty-five dollars ($25.00), (b) no r~lar bingo or special game shall exceed one hundred dollars ($100.00), and ee) no bingo jackpot, of any nature whatsoever, shall exceed one thousand dollars ($1,000.00), nor shall the total amount of bingo jackpot prizes awarded in one calendar 'day exceed one thousand dollars (Sl:000.00). Your organization shall Dot sward any raffle prize or prizes valued at more than one hundred thousand dollars ($100,000,00) during anyone calendar year. In no event shall your organ1z~tion join with any other organi~ation in establishing or contributing to the maintenance of any jackpot. 6. Your organization shall maintain a record in writing of the dates on which bingo is played, the number of people in attendance on each date and the amount of the receipts and prizes paid on each such day. Your organization shall also maintain a record of the name and address of each individual to whom 8 door prize, regular or special bingo game prize or jackpot from the playing of bingo 1s awarded, 8S well as the amount of such award. !he organization shall also maintain an itemized record of all receipts and disbursements, including operating costs and use of proceeds incurred in operating bingo games. 7. Your organization shall not place or permit to be placed any sign or signs advertising any bingo game on the premises or within one hundred (100) yards of the exterior of the premises where such bingo game 1s to be con~ ducted. .. OVER - - .-' . ., 8. Record~ of all bingo and raffle receipts and disbursements shall be kept and shall be filed annually under o~th \1ith the County Internal Audit Department on B form furnished by that department. Your report shall be submitted to Internal Audit not later than the first day of November of each calendar year for which a permit has been issued and your report shall be 8 matter of publ ic record. Each report shall include a record of the gross receipts and disbursements of your organization for the year period which commenced on the first day of October of the previous year and ended September 30 of the current year. In addition, ~f your organization's gross receipts exceed $50,000 during any calendar quarter, you must file an ad~itional accounting of 81~ receipts and disbursements during such quarter no later than 60 days following ~he last day of such quarter. ANY ORGANIZATION VIOLATING niIS COf\1>lTION SHALL RAVE ITS PERMIT AUT~~ICALLY REVOKED~ 9. No person shall payor receive for use of any premise~ to conduct any bingo games or raffles 8 sum of money in excess of the current fair market value of the premises and in no event shall such sum of money be based upon or determined by a percentage of the proceeds derived from the bingo games ,or raffles. 10. Your organiz,ation shall not hold bingo games more frequently than two calendar days in anyone calendar week unless a special permit 1s granted by the Board of Supervisors of Chesterfield County for more frequent games. 11. Your organization 1s authorized to play instant bingo as a pi:l:ct of the bi~e;O,'gs.me -;; prnv idea ho",;ever ~ tt:a t:'. (8) Instant bingo may be conducted only at such time as a regular bingo game, as defined in 118.2-340.1(2) of the Code of Virginia, is in progress and only at such locations and at such tim~s as are specified 1n the bingo permit application; (b) Your organization shall not derive more than thirty-three and one-third percent (33 1/3%) of its gross receipts from the bingo games by the playing of "instant bingo" or "bingo in any rotation"; (c) Your organization shall maintain complete and accurate records of the date, quantity and card value of instant bingo supplies purchased as well as the name and address of the supplier of such instant bingo supplies. Your organization shall also maintain a written invoice or receipt from a non-member of the organization verifying any 1nfo~ation required by law; and Cd) Your organization shall not sell an instant bingo card to an individual below sixteen years of age. 12. In addition to the conditions contained in this Permit, your organization,'shall comply with all provisions of the Code of Vir~inia and the Code of the County of Chesterfield, 1978, as amended, regarding Bingo Games and Raffles. 13. The Board of Supervisors may deny, suspend or Tevoke the permit of your organization for any non-compliance with the conditions of the Code of the County of Chesterfield or the Code of Virginia. 14. ~'Y PERSON, SHAREHOLDER, AGENT, MEMBER OR EMPLOYEE OF YOUR ORGANIZATION VIOLATING ANY OF THESE CONDITIONS SHALL BE GUILT'[ OF A MISD01EANOR AND UPON CONVICTION THEREOF SHAll BE SUBJECT TO A FINE OF NOT MORE THAN ONE THOUSAND I DOLLARS OR TO CONFINEMENT IN TI!E COUNTY JAIL FOR NOT tiJRE niAN 'I\.TELVE MONTHS OR BOTH. A VIOLATION OF CONDITION 1 ABOVE SHALL BE PUNISHABLE BY IMPRISONMENT OF NOT LESS 11iAN ONE YEAR, NOR MORE THAN FlVE YEARS OR BY A FINE OF NOT MORE. ~ - oNE lliOUSAND OOLLARS OR CONflriEMI.r~'I 11\ !HE C01.nrrf .,jAIL 'FOR NOT MORE !:L.&J'~ TWELVE KltlTBS OR BOTH. lS. THIS PER..'1rI truST BE RENTh~ AT THE END OF EACH CALENDAR YEAR BY THE BOARD OF SUPERVISORS. 16. THIS PERMIT IS VALID ONLY AT !'HE LOCAXION PROVIDED ON THE PERMIT APPLICAIllrN TO HOLD BINGO GAMES AND RAFFLES. 17. THIS PERMIT OR A COPY THEREOF MUST BE POSTED ON THE PREMISES WHERE BINGO GAMES OR RAFFLES ARE CONDUCTED. THIS PE~~IT IS NOT ASSIGNABLE. BOARD OF SUPERVISORS By CHAIRMAN Attest: COUh~ ADMINlSTPATOR . .... a At '.. - . Provisions from the By-Laws of Rotary International Article V Officers Sf-:CTION 2-Q ua I ificat ions. (a) Each offi- CCT of Rotary International shall be a mem- bert other than an honorary mem her in good standing of a club. ( b) A candidate for the office of president of Rotary International shall have served as a director of Rotary International prior to being proposed as such candidate. Article X Nominations and Elections Nominations for President SECTJON 1 - No,ninations lor Prcsiclcut. NOIllinations for president shall he Illade ei- ther by the norninating COIlUlllttee for prcs- id('nt. or hy a duh, or by both, in the Ulanncr helr:.'in prescrihed. A nlemher of the conllnit- tee, an alternate nlcnlber of the cOlnrllittee, a past president or a Inember of the board shall not he ('ligiblc to he nOIllinatcd for president. SI-:C'TJON 2 - Nonlinating Conl1nittee jor PT(.sidc',1t. (a) llow Constituted. The 1l0!11- inat ing COllllnittee for president shall consist of fifteen nlcmbers who shall he proposed and elected fro III zones or regions as hcrcin- Hfter provided. E:.v:,'h llleH'Iher sh:'tl1 h~ a nl~Jnhpr, o! her than an honorary IllCJnber, of a club in the zone or region from which he is proposed. Neither "the president, nor the president- elect, nor ~IIlY past president shall be eligible for rnenlhcrship on the nominating conllnittce for president. A qualified Rotarian \\~ho has served on the nominating comlniUcc for pres- ident shall be eligible for subsequent service on the COlllnlittee provided at least h\'o years have elapsed since the year in \"hich he pre- viollsly served on the conunittee, except that if there is no other past director in a zone or region \\'ho is cligihle and available to serve on the nominating conllnittee, a q \ m] iflcd Rotarian in the zone or region shall be cli~ible to serve successive terms on the conlnlittec frolll such zone or region. Each mCI11ber of the COlllnlittec shall be a past director of Ro- tary I ntcrnational, and a candidate for nlenl- hership on the cOJllmittce must he a past director at the tinle he is proposed as such candidate, except that in zones or regions where there is no available past director for selection or appoinhncnt as a nlcmhcr of the 1l0011inatiug conl]nittec~ a past district gov- ernor shall also he cligihlc for ~l1ch selection or nppnintnlcnt provided that he has scn'cd for at I(~:lst one year as a nlcmher of one of the !\tanding conuniUees provided for ill Arti- cle XIV, Section I of these hy-la\vs or as a trllstee of The Rotary Foundation. Zones, as referred to in this Section~ shall he t he zones in t he various reJ,tiolls as consti- tl1t~.d hy the hO,il.rd for the sdcction of djr/~c- tors. The selpction of Jllcrn heTs of the nOlninat- jUt! ('Olll1nittc'c for president frotn the various ZOTles or re~iolls shall he regulated as follo\\'.'\: ( I) U"ilcd States of Anu~rica, Carlada. B(~rnlfl(la alii! Puerto Rico. I tl the U Ilited Stat('s of AIlH~rica~ Canada, RernnHla and Pw.rto H il'o, six Illc.nl}('rs shall he elect ed each vear to serve on the notninat ing cOllllnit- t("~. f{;r presidcnt. III e\'cn-nlllnhered Y(lars the clnhs in ellch of Zones 1, 2, 3, 4,5 and 6 sllall (.teet one lnelllh('r froll) each zone to serve on the nOlllinat ing COOllllittce for pnlsid('nt, and in odd-nlllllheftld years th<<~ duhs in each of Z( mcs 7. R. D, 10. 11 and 12 shall elect one uH'Jlllwr froIlI ('ach zone to serve on the IlOlll- inatilH.! ('oltHnittec for prf'sident. (2) Gr('llf Britaiu aud Trt!lll,ul, In each Yt"ar Olle IneJnhcr shall he elected to serve on the nonljnating COJlHllittec for prcsident9 either at the annU:1J eonfprence of Rotarv International in Creat n rit ain and I rdand or. in such years as t h(' :lnrlllal eonfercnc(' lW1!ins h(~forc 1] t h April. then hy a postal hallot in sHch fonn and at sHch time as the general council of Rotary International in Great Britain and I reland shall dctcrtninc. (3) Continental EuropclJu, !\lorth African a'ld Eastern AlcditcrraJil!lHl Rc~ion. In the Continental Europcall~ North African and Eas[em f\lcditcrrancan region, two mCJllhers shall he elected each year frozn the region. Such of those clubs in Asia and sllch of those in the region t.:olllprised of clubs in Australia, New Zealand, Africa and places not included in any other re~i()n as are for adnlinistrative purposes: included in the Con- tinental European, North African and Eastern ~"editerrancan region shaJl, for the purpose of constituting the nonlinatjn~ committee for president. t)C" included in the Continental European. North African and Eastern ~1edi- terranean region. ( o1) Asia. In Asia, h\'o 'n~nlhcrs shall he elected each year to serve 011 the nonlinating cOllunittec for president. In even-numhered years the cluhs in Zone 1 and the clubs in Zone 2 shalJ elect one member fTOJU their respective zone. and in odd~nltmhered years the cluhs in Zone 3 and the cluhs in Zone 4 shall elect one rnen'lhcr frolll their respective zone to serve on the 1l0l1linating c0J11mittce for president. (5) Ibcro America. In Ihera Anlcrica, \vhich shall include South Anlcrica, Central Anlcrica, ~fexico and the Ant iUes. except Puerto Rico, two JllCnlhcrs shall he elected eac h year to serve on the nO]11 inating com- nlittec for president. In each year, a member shall he elected fro.n each of two zones in the region in rotation. in nnmerical order. (6) Australia, New Zealand, Africa and Places Not Included in AllY Other Region. In the region conlpriscd of cluhs in Australia, < New zealand, Africa and places not included in any other region, one Inembcr shan he elected each year to serve on the nonlinating conllnittec for president. In cae}l year9 a tllem... her shall he elected frorn a 7.one in the region in the following order of rotation: Zone 1, Zone 2t Zone ], Zone 3, cornmcncing \vHh Zone 3. (7) Additional AfemlJCf" of ]t'lominating C07umittee frorn a Re~ion Ilcreinbefore Pro- vided. In addition to the eJection of memhers of the nonlinating conllllittce for president froln the various re,.,rions as hcrcinhcfore pro- vidC'd for in thi~ Section, in c3ch year one addit ionnl nl('lnher of the CnlTlnlittec shall he ('lectcd, sllch additional nlen.her to h~ c!c(.t,:d fronl the S:1nl(~ region as tllat fronl \vhich \vas norninatcd the additional director under the tcmlS of Article X, Section 3( a), paragrapll ( 7) 0 f these hy -I :t. v.'s \v ho \,,"ill he seT\' i n g on t he hoard of Rotary I nternational during the year in v..']licll tll(~ nmninatinJ! COnlTllittec to ~vhich sHeh nu>tnhcr is elected v.,ill function. {hl Election of Afcnll)cr..... Ret\\'<'en the first and fifteenth d:1vS of Fchrllary, th(. J!cner~l s(\('retarv shan ulail to the secretary of each {'luh \vithin each zone or rl'~jon \vhich is to propose canoidates for nlcnlhership on the nClIllinatillg l'OUllllittcc for president to func- tjon in the next SlI('("('pdin1! v(~ar, a list in :\lnhalw,tical nrdf'r of tllf~ (~liiihle Rotarians \\,ho are 1l1('lllhers of clubs vdthin t he zone or region in which said duh is located. 111is list shall he prepared fn)Jn.tllc~ records of eli~ihle Rotarians on 61c in tIle ()mCt_~ of the general s;pcn>tarv as of the Rrst day of Fl"hrllary. On (";ch of t he lists 1l1ailcd hv the general secretary to tll(~ cluhs, th('n~ shall he incltul(ld the following infonnation: -N anlC of the Rotarian ~Nanle of the club of which he is a nlCln ber -Rotary International offices and inter- national conunittec aPfointtncnts he has held and year( s) 0 service. A club wishing to propose a candidate for election as a JlleJnhcr of the nonlinating COnl1l1ittee for president at the next ensuing convcntion~ Jnay do so by filing with the general st..--crctary, on or before the first day of April, a resolution of the club adopted at a 1l1ccting thereof naming such candidate. Such resolution shall he acconlpanicd by an indication in writing froIH the Rotarian pro.. posed that he is willing to have his name proposed as such candidate and that he is willing and ahle to serve on the nominating COllllllittcc for president, if elected. If on the said first day of April the general secretary has n,,:i(.'eivcd the nanle of only one candidate fronl any zone or region then, with- in ten days thereafter, the president shall de- clare such candidate to be the member of the IloJninating conlmittee for president from said zone or region. If on the said first day of April the general secretary has received the names of two or nlorc candidates from any zone or region, the names of all such candi- dates shaH he ballott.'<lupon at the next ensu- ing convention (in the case of Great Britain and Ireland, at the next ensuing annual con- ference of Rotary International in Great Brit~ ain and Ireland or by a postal ballot as here- inbefore provided) by the electors from the clubs in the zone or region which is to eJect a member, and each such elector shall be en-' titled to cast one vote for the election of one nlcnlber from his respective zone or region. The election of members of the nOlninating con)nlittec for president shall be by secret hallot and, except as herein otherwise pro.. vided with respect to the election of members frorn the Continental European, North Afri'- can and Eastern ~1cditerranean region, when there arc nlore than two candidates such bal- )otin~ shall be by nlcans of the single trans- ferahle vote. In banotin~ on candidates from any zone or frorn any re~ion other than the Continental European, North African and Eastern ~1edilcrrancan region, the candidate reccivin~ a n13jority of the \'ote:-; cast~ after taking iilto account the second and subsc.. ql1p.nt" _prcfer~ncc choices \vherc necessary, shall he declared the nlemhcr of the nominat- ing col1uuittec for president. ''"hc candidate frOlll such zone or region receiving the second hi,ghest numher of votes, after takin~ into account the second and sllb~eqllent prefer- {~ncc choices where necessary, sllall he dc- clan.d the alternate rnelTIber of the nOlninat- ing COInnlittee for president. An alternate Illenlher shall serve only in the event the lllcnlher for whorn he was (~lccted alternate is una hIe to S(~TVe. In the event of a tic vote in any zone or rCJ.!ion the pn~sident shall desig- nate a tinlC and place during the convention for the c3~ting of further haUnts for Jllenlher- ship on the nOlninatin~ eOJnnlittee. I n the Continental ElJropeant North A fri~ can and Eastern ~feditcrrane:ln region, in hallotjn~ the two candidates rl~ceivin,g the highest numher of votes shaH he declared Illetnhcrs of the nominating conlnlittee for president, and the candidate receiving the next hig-hpst nnnther of \,o[ps shall he de.. dared the first alternate tllcrl)her and tIle It e " . "f f . . ~ ~_~ V \, j -.' NOTE: Th... by-law. a:r. recommend.d only (JIuS may b. cbanqed by anT Rotary club .. m..t U. own condltlonl. pro..lded lach c:hcmq.. are Dot out of barmoDT with the club COD.d. tution or with the constitution and by-Iawa of Rotary Int.rnational. If any dou.bt .xlstl. the pro- posed cbanq.. .bowd be submitted to the q.n.ra! ..cr.tary of Rotary Interna1ional 'or the COb- .ideralloD of the board of directors of Rotary Int.rnutlonal. (Where aU.roan.... plana are pro'Yld.d In th... by.law." on) y on. of the aU.mati..... 1. to b. adopted by the c1 ub. The teX1 of the oth.r Ihould b. ero.l.d out.) By-Laws of the Rotary Club of " Article I Election of Directors and Officers SECTION 1-At a regular meeting one nlonth prior to the rnceting for election of officers nonlinations shaH be called for by the presiding officer for candidates for the board of di- rectors; any number of nominations luay be made by the menlhers from the floor. These nominations shall be placed upon a ballot and voted for at the ann ual nlceting- and the______.......___ candidates securing the highest num- ber of votes shall be declared elected. SECTION 2-The board of directors- elect shall meet within one week after the annual meeting and shan elect from its members the following: (1) a president \\.ho shall serve as a nlenlber of the board as president- elect for the year commencing on the fi rst day of July next follo,ving his election as president, and shall as- sume office as president on the first day of July immediately following his year of service on the board as pres- ident-elect; (2) one or nlore vice-presidents; (3) n secretary, a treasurer and a sergcant-at-arnls, any and all of whom mayor nlay not be members of the board. If not otherwise members of the board, the secretary and the treasurer elected at this meeting shall become ex officio nlembers of the board in the year for v..thich they are elected to serve and shall have such responsibil- ities and privileges of membership thereon as the boa rd may determine. " (Notr!:-The !ollowi"11 two aection. are {lire" l!tt an alternatu:e 1~lan u.hieh maJl be adopted i~18tcad of that Diven abot,e'. Ct'ou out thl!. .~c- trons not rtdopted.J Article I-Alternative Plan ~F.CTION I-At a. regular meeting one month I'rlo~ ~o the meeting for election ot officers, the presldmg officer shall ask for nominations by membere of the club for president, \"ice.PTcsi- dent. secretary. treasurer Bnd ___......... members of the board or directors. The nominations mn\" be prcRent(.d by a nominating commiUrc or b~ Z members (rom the floor, by eithf'r or by both. -< as the club may df'terrnine. If it is detrrmin<.'d M to. have a nominating committee, !HtC'h com- ~ m~tt€'e shnll be RPp()int~ ns the dub mny deter- W mmc. The nominations duly made ~h811 he plac('d > on n ballot in alphabetical order under ~at"'h i: office nnd shall he vntt"d for At the Rnnuul mc(.t. ~ inK. The can.li,iah.>K for pre~irlent. \1jce-prt'-Hiden1. a: tlccretary and trefttllurer receivinK a majority of ~ t~e vol('s 8 hall be deCh) red elect@d to thei r res pec- ""'" lIve .o~ces. The ...m..m.... candidates for director I( receiving ft majority of the vott~K shall be rle. dared elected IIg directors. The prt"Sident e]e~terl in surh ludl(1ti nse- ~hRn serve as fl memher of the hoard UR prC'tiillent-elt'ct rur the year C'omrnenc. inK on the flrst day of Jul}' nt"";xt following hiM (.Ie~til)n a~ pret>ident, and shalJ R~~ume (Jffic~ .n~ JlreHi4f~nt. on the firFlt day of July immeitiately (ullowinK hiM }.('nr of ~r\"ice on the hU9Trl 8~ presidt.'nt-~Ied. SF:CTlOS" 2-Thl' officers nnfi (Hrector!i. so elt"'eted. tUKether with the imml~diltle paNt pre~i. rtent shall ('on~titute the hoard or rljrectort;. Within une w.-ek after their eleet.ion the board o( dir-cctoni-de-ct flha.l1 tnet't and decl some mcm- ~ the dub to act RB gerl(e8nt-nl-a...nH~. SECTION 3-A vacancy in the board of directors or any office shall be filled by action of the remaining mem.. bers of the board. SECTION 4-A vacancy in the posi- tion of any officer-elect or director- elect shall be filled by action of the remaining members of the board of directors-elect. Article D Board of Directors SECTION I-The governing body of this club shall be the board of direc- torst elected in accordance \vi th A rti- cle I, Section 1, of these by-la\vs. (Note:-1J th~ altC!t"Ttative plan in Arh.cle J has been o.dopt~d. it ilt n~el'!aJrary to adopt the f olloulino alt~Tnatil'e plan in th i. A Tticlt. Cro.tt ~ oul the eecliOft ..ot adopl<.d.) ~ ~ Article II-AUernative Plan SF:CTION I-Tl\e go\"t'rninR' hody of thiR club ~ shall he the board of directorp-, conslstinR' ur .... ._._hhu rnembern of thi~ dub. namely. ..__.......h... I( dir~ton\ ~]ecled in accordance with Article I 2: Sect!on 1. of these by-laws. the pr-esident. vice~ P:; president. pre5iden t-elect, 8t'creta ry. t reasu reT ~ and the immediate past president. ...3 -: Article nl Duties of OHicers SECTION 1-President. It shall be the duty of the president to preside at meetings of the club and board and to perform such other duties as ordi- narily pertain to his office. SECTION 2- Vice President. It shall be the duty of the vice president to preside at meetings of the club and board in the absence of the president and to perform such other duties as ordinarily pertain to his office. SECTION 3-Secretary. It shall be the duty of the secretary to keep the records of membership, record the at... tendancc at meetings, send out notices of meetings of the club, board and committees, record and preserve the minutes of such meetings, make the required reports to Rotary Interna- tional. including the semi-annual re- po>rts of membership, which shall be made to the general secretary of Ro- tary International on January 1st and July 1st of each year, the report of changes in membership, which shall be made to the general secretary of Ro- ~ tary International, the monthly report of attendance at the club meetings which shall be made to the district governor immediately following the last meeting of the month, collect and remit to Rotary International 8Ub- scriptions to THE ROTARIAN, and per- form such other duties 88 usually pertain to his office. SECTION 4-Treasurer. It shall be the duty of the treasurer to have cus- tody of all funds, accounting for same to the club annually and at any other time upon demand by the board and to perform such other duties 8S per- tain to his office. Upon his re~irement from office he shall turn over to his successor or to the president all funds, books of accounts or any other club property in his possession. SECTION 5-Sergeant-at-A TmS. The duties of the sergeant-at-arms shall be such as are usually prescri~d for his office and such other duties as may be prescribed by the president or the board. Article IV Meetings SECTION 1- Annual Meeting.' An annual meeting of this club shall be hel d on the .. ... ...... ..--.................. .....-.... ---...-. ..... ~ in each year, at which time the elec- tion of directors to serve for the en- suing year shall take place.. (Notl!: It will be n~e~,u:ar1i to adopt the lol. lowinD alternative plan if tht! alternatiL'~ plCln ~.n Art iele 1 htUII b'-I!'n adol'ted. Cr088 out th. o"lf'crion not adopted.) ~ ~ Article IV-Alternati.,-e Plan ~ SECTION I-A nnual meetino.l An annual meet. Do. inK ot this club shall be held on the..................--.. E . _........... ........ ...... ....... n.... _..... _..... _..... .......... ................. u... .... <<C Z II: J,..1 .... 0-1 -< in ench year at whic:::h time the electron of officerlll nnd directors to -I'er"\'e for the en~uing year shall take place. ~ SECTION 2 - The regular weekly meetings of this club shall be held on ....._...h.........._......_....................... (day) at ............................._.........._......_.. (time). Due notice of any changes in or canceling of the regular meeting shall he given to all members of the club.. 1Note: Ad, Il". SeC. 2 01 thtJ Standard Club Conatitution l>rotJid'#J that j~A1l annual meeting for the election of oflic~rtJ QJ thi. club IJhal1 btJ ,.f'id not fatcT Ow n Or~ t1lirtJl-jird daJl of Dc- (:~'mlH:t" r'n ('urn lI~'rl r tU J1Tfn.idt'd in the bl/-to. lOa of t/,j" dub." candidate receiving the next highest nuolbcr 41 of votes to the first alternate shall he declared the second alternate with the first alternate mClnbcr to serve in the event either nlCtllher elected in the sanlC halloting is unable to serve and the second altenlate to serve only ill the event the other ('le'ctcd Tl\elllhcr or the first alternate is unable to serve. I f in any zone frOBl \vhi<.:h a lnenlher of thc~ Hontinatiu"g eoltllnittec is to he elected thcn~ is JlO (.Iigihlc. past direetnr a\'ailahle to scn'~~ as a IlH:t1 d H'r of the conllnittl'c ill t he next suc- ceeding year, t he hoard shall appoint a U1Cl11- her f rOTll anot her zone \\'ithin t he region, giv- ing due <:onsincration to the distrihlltio1l of rllelnh('r~ on the COlllluittt,(. frollt the region O\'(~r a pt'riod of years. In the event a zone or region in \\'hich there is an eligihle past director or arc eligihle past directors fails to propose or elect a llleIll- ht.r of the nonlinating colnnlittec for pres- idtmt, or in the event of a \'acancy in the ('OIHIlI it tel' f fOln sHch a zone or region t hrollgh any cause \\'hatsoe\'cr, the Hlost recent eligihlc past dirl'ctor availahle fronl sllch zone or region shaH he the menlher of the nonlinatiug cOlnnlittcc for president fronl S:lIch zone or re~ion. The tcnl1 of the COlnn1itt('c shaH COnlJllenCC on the first day of July follovving the adjourn... 1l1cnt of the annual convention at \vhich its Illelnhers arc elected and shall end on the follo\vin,g thirtieth day of Junc. In the event an altcnlatc is substituted for a nlenlhcr of the COJl1rllittec, such alternate shall serve for the unexpired ten]l of the cOlnnlittce. Any person eligible for Illcmbership on the conU1littce, as hereinhefore provided, shall havc the option of accepting or declining serviLe on t h~ conllnittec. In the event of any vacancy in the C()Jlllllit- t~c not provided for in the foregoing provi'- SJons for Inexnhcrs and alternates, the board shan appoint a IncJuber to fin such vacancy, sHch nlcJnher to he appointed preferably fforn a cluh in the saine zone or region as that in \vhich t he vacancy occurred. (c) Procedure. The general secretary ~hall notify the board and the duhs as to the per- sonnd of the Illcnll )crs of the COllllllittec as constituted iu accordance with the foregoing provisions. The COllHUittcc at the tilnc of its 1l1ceting shall e]ct:t a 11lt.'nlhcr of the cnnllnittee as its dlainllan. T'he general secretary shall issncJ or cause to he issued in the nanle of the cOllllnittcc an a.llnOlH1CeJnent inviting any cluJ, which' de- sIres. to . do so to sl1hnlit its suggestion fOf n()nUnatlo~l for prcsid~nt for con~idcration hy the ('nnln~:ttee. In orucr to rcce:ve consider- ation such suggestions 1l11lst reach the nOJll- inating- ~on1JHiHee at the central office of the secretariat on or before the thirty-first dav of l)t'Cl'lllher of l~ach year. The suggestions s'haU be suluuitted to the norninating COlnlnittl"e on a Conn prescrihed hy the hoard. The fonlls sit a 1] he III ailed to. each d llh hy t he genera] secretary in sufficient tilnc to insure t heir re- ceipt in t irlle to penllit each duh to have a Jl.(~riod of thirty (.10) days in which to con.. sider and dett'nninc any suggest ion of nonl- inatinn it nlay lllH.ke, and \\'ith sufficient tinH~ after such period to forward snch sllggt~stion on t~e prescrihed fann so as to reach the nonunatJng cOllnnittce at the offi('(~ of the gt'llcral secretary On or ht.fore Dccernher .31 st of f~ach year. (d) f\lo1uination by the COHunittee. The C;OnHJlj~tee .shall select a norninee for the u(nce of pre.sldcnt, having- in mind its responsihility to h~ln.'! ahout the nomination of the he-st CllJall~cd Rotarian availahle to per{onn the funchons of. the office of the president and shall ascertain that he has accepted the 00111- It ination and is willing and able to serve.. The COlllmittee shall nlcct for this purpose each year not later than the thirty.first day of 'anuary at a thue and placc to he detennined by the hoard. ""r\'/clvc (12) tneln hers of the C01l1nl ittce shall COTlstitl1te a quorUIll. The transaction of all business of the eonunitt<-.c shall he hy Illajority voteJ except that in the selection of t h~; conlluittec\ nOlllint'(~ for president, the votes of at least nine (g) 1l1eJnhcrs of the COltllllit tee !'hall he cast in fa\"or of SllCh nOIIl- ill ce" I f [or any cause \1I..hatsocver, the llon1incc for president selected hy the cOIHn)ittcc at its IJlceting is unahle to serve or slll)1nits his res.. ignation to the president, such t10lnincc shall no longer he eligihle for IU)lnination or elec- t ion to t he office of president for the year concerned. The president shaH then so notify the chainnan of the cOllunittce and the COlll- Illittcc shall select another qua1ifi(~d Rotarian as llonlincc for president. The cOlll111ittec, at its Ineel ing held not latt~r t hall t he thirty-first (lay of J anllary, shall ddennine and authorize the chainnan to act in hehalf of the conllnit- tr:c to initiate pronlptly the exac.1 prOCCdHT(~ for .neet ing such f.;(lntingcncy, including. if Jleccssary~ a hallot-hy-nl:lil or hy telegraph, or an elllcrJ!CllCY Illt~et iug of the C01l1Tllittce to he held at a tiule and place to he deter- lnincd on hehalf of the hoard hy the pres- ident. In the event of a cf)nfin~cncy arising which has not hcen pr()\'id(~d for hy the con1- !nittC'c, the hoard shall dctcnnine the proce- dure to he follo\\'eo hy the conllnittcc in S("- )('cting its nonlinee for president. (c) RC1)ort of Com11littee. The TCpOrt of the connnittcc, addressed to the clubs, shall he certified to the genera) secretary by the chainllan within ten (10) days after the lneeting of the conllnittce. The general secre- t ary shall Illail a copy of the report to each cluh \vithin ten (] 0) days aftcT the receipt t hereof. ~ ( f) l'ionlinations by Clubs. (1) In addi- t ion to any nOlnination nladc hy the nOlninat- ing cOlnlllittee, any club lllay select a nOlllincc to he presented for election as president at t he next ensuing convention by filing \vith the uenera] secretary on or hefore the fifteenth day of ~1arch a resolution of the cluJ> adopted a~ a regular nlceting thereof, nanting such candIdate. If on the said flftccnth day of ~ f ar<:h no stich norninatjoTl has been received by the general secretary fronl any dub, the president shall declare the nOlllinec of the CO[JUllittt."C to be the president-nolllinec. If on the said fifteenth day of r..1arch any such luunination. has be~n ~eccjved fronl ::lI~Y club and the said nonllnatlon continues effective ~Hlt iJ t h~~ twenty-fift h dny of ?\farch in1TllC- diatelr f~lIowing. then the general secretary ;I,lall . notify all clubs of the nmno :Jnd qua)- .(leat Ions of each !-:uch IlOTllince and that all nOlninees for pre~ident \\"ill he halloted upon at the next slIcceeding COT1Vt-'ntion. If on the said h\'enty-fHth day of ~..1arch inlI11ediatcly fnllo\\-'ing-, no n(uninations fronl dulls COIl'- t illue effe<.1.ive, then the president shall de- dare the n01niTlce of the conllllittee to he the president-norninec" . (2) In the e\'ent of a contingency arising reo. {Jl1iring that the nOlllinating counnittec select another nominee as hCT{"inhcforc provided, duhs shall to the extent possihle h(~ ~iven a n~a~onahll. period of tirne ~s d(.temlinf'd hv the hoard of R.I. cluriuJ! v.:hich they In;!.\-' s('lect Jlolninees for prt'sident in addition to the nOll1 ine(~ of the nOln inat in g cOllllnittpp. such nominations hy cluhs. except with n~f- (~rcncc to specified oates for filing', to he in accordance \\1it h t h(' provisions of this SlIh- sect ion (f). (3) In th4.- event of a contingency arising \vhich has not heen provided for in the forf"- e going provIsions of this Subsection (f), the board shall dctcnlline the procedure to be followed. (g) Vacancy in Position of President-elect. In the event of a vacancy in the position of president-elect bct\\-"cen the tinle of his elec- tion and the <..lose of the next succeeding con- \'ention, the nOlllinaling COllHHiltec for pres- idenl shall in addition to its other duties se- lect a nOlniJ1cc for president for the Hotary year during \\'hit'h ~uch president-elect \\'ould have served as presideut. Sueh selce.. t ion shall be lllade as soon as pract icable in an erucrg:ency JHeeting of the COJllJllittcc, or at its regularly scheduled 111Cct iug. If sllch rueeting is not pract icablc the select ion Inay he Illade in a hallot-bY-lnail or by telegraph. If upon the occurrence of such vacancy, the IHHninating COlluuittec has already .se- lected a nOlllince for president pursuant to Suhsection (d) hereof and certified its report to the general secretary pursuant to Subsec- tion (e) hereof, the conunittcc, at its discre- tion, and with the approval of the Ilonlincc so selected, nla}' nanle said nOlllincc to be the JlOlllinee for president for the year be- ginning on the first day of July next follow- ing. I It such ('\"t'nt the Jlorninat iug <.:onllnittcc shall select a1lother IHHllincc for election at the next ensuing con\'ention to serve as pres- ident heginning on the first day of July in the calendar year next following the year of his election. . The procedure for 1l0111inations to fill a vacancy in the position of president-elect shan he detennined by the president and shall include provisions for the report of the comnlittcc to be transJllitted to cluhs and for nonlinations hy clubs. Such provisions s}lall he in hanllony \vith Suhsection (c) and (f) of this Section to the extcnt that finlC pennits. In the event the proxinlity of the date of the vacancy to thc convention is such as not to permit a snitahle period of tilnc for the report of the comluittcc to he n1ailcd to all clubs and for nOlnination hy clubs in advance of the convention, the general secretary shall give sllch notice of the report of the cOll1mit- tee as is rcasonahly possible and notllinations hy club delegates on the floor of the conven- tion shall he pennittcd. In the event of a vacancy in the position of president-elect hetween the adjollmIl1Cnt of the cOllvention hn]llCdiately preceding the first day of July on \vhich hl~ \\'ould as.sulllC office as president and the said first day of J lily, it will be considered that on the said first day of July a vacancy will ('xist in the office of president, sneh vacancY to he RlJed in accordance \vith Article V, "'Sectlon 4 of t nesc hr~la\\"s. In the event of a contingency arising \\'llich has not been pro\'ided for in the fort'gojn~~ the president shail detcnninc the procedl1re to he follov/cd. (h) N(Hu;natiofls PrCSl~lJted to CouGcntion. The gClleral secretary shall present to thc COllvention for election t he n~UllC of t he nom- inee for the office of presidpnt for the year he~inning on the first day of July in the next calendar year duly nOTllinah;d flY the nom- inating COllHnittce for president and the nanle of any stich nOlllinec duly TlOJuinated hy a club. \Vhen applicahle in the event of a vacancy in t 11t~ position of president-elect the ~cneral secretary shall also present to the convent ion for election th{~ nanlC of the llo1l1ince for the office of prcsid(.nt for the tenll heginning on the first day of July following sllch con\'en- t ion duly norninatcd hy the Tlolninnling co.n- lnittc(~ for president, and the nanlC of any such nonlinee duly nonlinatcd by a cluh. \Vhcre cirCllTnstances require it n~ provided ill t he forc~oing Suhspct ion (g) Tlc)lllinat ions Inay he nlaoc hy cluh df"lc,gat('s on tIle floor of the convention. Following the nlember's election to luembership as herein provided, the club secretary shall issue a member- ship card to the hlember and shall re... port hig nanle to the general secretary of Rotary International. (6) The rneJnbcr shall he formally introduced as a ne\v nlcnlbcr at a reg- ular nleeting of the club. , SECTION 2 - Senior Active, Past Service, and Honorary Members. The name of a proposed candidate for any one of these three kinds of member- ship shall be submitted to the board of directors in writing and the elec- tion shall be in the same form and manner as prescribed for the election of an active member provided, how- ever, that such proposal may be con- sidered at any regular or special meet- ing of the board and that the board may at its discretion waive any of the steps as set forth in Section 1 of this A rticle and proceed to ballot on the proposed member. If not to exceed . . . negative votes are cast by the nlenlbers of the board in attendance at the'regular or special meeting, the proposed n1ember shall be considered duly elected, provided, however, that any active nlember or past service lnenlber of this club who qualifies for senior active membership as set forth in the constitution of this club shall autonlatically become a senior active tllelnber of this club, no application for or election to such senior active mem- bership being required. SECTION 3-Re-elcction of FOr1JlCT Additional Active Member. (1) The application of a former ad- ditional active member of this club who 12B--( 878)279-..35M e was elected as such member under Ar.. ticle III, Section 2 (a) of the by..laws of Rotary International and ",'hose menlbership \vas terminated as pro- vided in Article VIII, Section 2 (b) (1) of the constitution of this club shall be considered pronlptIy by the board and in advance of any other application or proposal under the Sal11C clnssification or nnother cl.assificatioll. (2) When the menlbcrship of an additional active menlbcr elected un- der the provisions of A rticle V, Section 5 (u) of the constitution of this club has ceased as a result of the classifi- cation beconling vacant, then, when the classification is again filled, he olay (without prej udice to the right of the holder of the classification to propose an additional active member under Article V, Section 5 (a) of the consti- tution) be re-elected. (3) A t its discretion the board may refer any application to the classifica- tions and nlenl bership committees and the board may provide for a ten-day period during ,vhich any member ob- jecting to the election of any proposed member shall notify the board in writ- ing, stating reasons for his objection. A t any regu lar or special meeting, the board shan proceed to ballot on any application taking into accou nt, 'v here applicable, reports from the classifica- tions and menlbership comnlittees and any objections filed. If not to exceed . · . . negative votes ate cast by mem- bers of the board in attendance at the regular or special meeting, the former additional active nlcnlbcr or menlbers shall be considered duly elected to melnbership and shall be so notified by the secretary + In the event any appli- e cation is rejected the applicant shall be so notified by the secretary. (Not~: 1" lifl'U of thilJ bll-law providinu let.- dedion. of n1crllb~rlJhil' by a final ballot bu the board. a club mau adopt a bu-law which 'WiU l,rovide for cl~ction of app!irdlll4 for acf.it'e. 8f!!nior actiu~. 1Jaat 8f!'fV"Ce or honoraru mf!'mber- #thip bu a final ballot bll the club membt:ra at a regular tn~et~"lg. a quorum beino prell'~"t and a three-fourthll t'ote 01 all me1l1 beT, 1"" attendance being nece'3I1at'J;' to an df:t':tion.) Article XII Resolutions SECTION 1-No resolution or motion to commit this club on any matter shall be considered by the club until it has been considered by the board. Such resolutions or motions, if offered at a club meeting,. shaH be referred to the board without discussion. Article XIII Order of Business Meeting called to order. Introduction of visiting Rotarians. Correspondence and announcements. Conlmittee reports, if any. Any unfinished business. Any new business. Address or other program feature.. Adjournment. ( Article XIV Amendments These by-laws may be amended at any regular meeting, a quorum being present, by a two-thirds vote of all members present, provided that notice of such proposed amendment shall have been mailed to each member at least ten days before such meeting. No amendment or addition to these by- laws can be made which is not in har- mony with the club constitution and with the constitution and by-laws of Rotary International. (b) Classifications Committee. This committee shall as early as possible, but no later than 31 August of each year, make a classifies tion survey of the community; shall compile from the survey a roster of filled and unfilled classifications, using the guide to classifications; shall review, ,,"here nee... cssary" existing classifications repre- sented in the cl ub; and shall counsel with the board on all classification problems. (c) Fello1v.c;h1.p A ctivities Commit.. tee. This committee shall promote acquaintance and friendship among the members, promote participation by nlcnlbers in organized Rotary rec- reational and social activities, and do such work in pursuance of the gen- eral object of the club as may be as- signed by the president or the board. (d) Magazine C01nmittee.. This com- mittee shall stimulate reader interest in THE ROTARIAN and/or REVISTA ROTARIA; sponsor a magazine week; arrange for brief monthly reviews of the magazine on regular club pro- grams; encourage the Use of the magazine in the induction of new members; provide a copy of the maga. zine for non-Rotarian speakers; se- cure international service and other special subscriptions for libraries, hos- pi tal s, sch ools and other reading rooms; send news items and photo- graphs to the editor of the magazine and in other ways make the magazine of service to the club members and non-Rotarians. (e) Membership Committee. This committee shall consider all proposals for membership from the personal side and shall thoroughly investigate the character. business, social and community standing and general cligi.. bility of all persons proposed for membership and shall report their de- cisio:1s on all applications to the board. (f) Membership Developntent Com- nrittcc. This committee shall review continually the club roster of filled and unfilled classifications and shall take positive action to initiate and present to the board the names of suitable per- sons to fin unfilled classifications. (g) Program Commif.tee. This com- mittee shall prepare and arrange the programs for the regular and special meetings of the club. (h) Public Relations Com"mittee. This cOJnmittee shall devise and carry into effect plans (1) to give the public generally information about Rotary, its history, object and scope; and (2) to secure proper publicity for the club. (i) Rotary Infornlation Cortunittcc. This committee shall devise and carry e into effect plans (1) to give prospec- tive members information about the privileges and responsibilities of mem- bership in a Rotary club, (2) to give the memberst especially the new mem- bers~ adequate understanding of the privileges and responsibilities of mem- bers, (3) to give the members infor- mation about Rotary, its history. ob- ject, scope, activities, and (4) to give the members information as to devel- opments in the administrative opera- tion of Rotary Intern a tionaL Article IX Leave of Absence Upon written application to the board, setting forth good and suffi- cient cause, leave of absence may be granted excusing a member from at- tending the meetings of the club for a specified length of time. (Not~: Such leave of ab8'ence doea op~.,.at~ to J)f'event a. forfdture of membf':rship: it doe. not 01l~.,.ate to Dive th~ dub c:redit for the mem- ber~lt aUc1'tdanc4!. Unle8'8 h~ attends 4 rt!Duror 'meding of *"me other club. the f!xcu~ed nU~mbeT mud be recorded a. 4bsent except that ab"'~,"cf! authot'ized under thf! proviJlion 01 A .,..t. VIII. Sec. 5 (c) or (d) of the "tandflrd club conlftitution ilf not computed in thi! tlttf:1tdance record of th~ dub.) Article X Finances SECTION I-The treasurer shall de- posit all funds of the club in some bank to be named by the board. SECTION 2-AIl bills shall be paid only by checks signed by the treasurer upon vouchers' signed by any two offi.. cers. A thorough audit by a certified public accountant or other qualified person shall be made once each year of all the club's financial transactions. SECTION 3-0fficers having charge or control of funds shall give bond as may be required by the board for the safe custody of the funds of the club, cost of bond to be borne by the club. SECTION 4-The fiscal year of this club shan extend from July 1st to June 30th, and for the collection of mem- bers. dues shall be divided into two semi-annual periods extending from July 1st to December 31st, and from January 1st to June 30th. The pay- ment of per capita dues and magazine subscriptions to Rotary International shall be made on July 1st and January 1st of each year on the basis of the membership of the club on those dates. (Note: Magazi1tf1 IIubll(!r11Itiol1tf for mf!mber. jOt'nino duriftD 0 't!'mi-n11tlual peri()d aTe pa1/able UPQn int'oic~ from th~ lfecrdnr-iat.) SECTION 6 - At the beginning of each fiscal year the board shall pre- pare or cause to be prepared a budget of estimated income and estimated ex- penditures for the year, which, having been agreed to by the board, shall stand as the limit of expenditures for the respective purposes unless other- wise ordered by action of the board. e Article Xl Method of Electing Members SECTION l-Active members (in- cluding additional active members). (1) The name of a prospective menl- ber, proposed by an active~ senior ac- tive or past service menlber of the club or by the menlbership development com- mittee, shaH be submitted to the board in writing, through the club secretary. The proposal for the time being shall be kept confidential except as otherwise provided in this procedure. (2) The board shall request the clas- sifications committee to consider and report to the board on the eligibility of the proposed nlember from the stand- point of classification, and shall request the membership conlmittce to investi- gate and report to the board on the eligibility of the proposed member fronl the standpoint of character, business and social standing, and genera) eligi- bility. (3) The board shall consider and ap- prove or disapprove the recommenda- tions of the classifications and member- ship committees and shall then notify the proposer, through the club secre- tary, of its decision. (4) If the decision of the board is favorable, the proposer, together with one or more members of the Rotary in- formation committee, shall inform the prospective member of the purposes of Rotary and of the privileges and re- sponsibilities of membership in the club, following which the prospective mCh1- her shall be requested to cOJllpIete and submit an application for menlbership and to give his permission for h is name and proposed classification to be pub- lished to the club. (5) If no written objection to the proposalt stating reasons, is received by the board from any nlcmbcr of the club within 10 days follo~'ing publica- tion of the name of the prospective member, the prospective member, upon payment of h is admission fee, as pre- scribed in Article V of these by-laws, shall be considered to be elected to mem bersh i p. If any objection has been filed with the board" it shall consider the same at any regular or special nlceting of the board and shall ballot on the proposed menlber. If not to exceed. . . . negative votes arc cast by the IHCln bers of the board in attendance at such regular or special meeting't the proposed member, upon paynlent of the prescribed admis- ~ion fee, shall be considered to be elected to menlbcrship. It ~ SECTION S-Qne-third of the mem- bership shall constitute a quorum at the annual and regular meetings of this club~ SECTION 4-Regular meetings of the board shall be held OD..nunu....____....uuu.. of each month. Special meetings of the board, shall be called by the presi- dent, whenever deemed necessary, or upon the request of two members of the board, due notice having been given. SECTION 5-A majority of the board members shall constitute a quorum of the board. ~ Article V Fees and Dues SECTION l-The admission fee shall be $- _ _ _ __ + _ _ _ + U _ _ + _ _ _ _ _. _.. ...~ _.... ..... ___..._. _... _ to be paid before the applicant can qualify as a member. SECTION 2 - The membership dues s h al I be $.... _ _ _.._..___ __. ___ _ .__._.._._. _.. __...._. ..._..__. per annum, payable semi-annually on the first day of July and of January, with the understanding that two dol- lars and t\venty-five cents ($2.25) of each semi-annual payment shall be applied to each member's subscription to THE ROTARIAN nlagazine. ~ ( Note: The s~b8cription price of THE Ro- TARIAN In countrle3 where the minimum postal ratf: docs not prevail ill '5.00 Unitf'd StatiJM currency per annum.) Article VI Method of Voting The business of this club shall be transacted by vivCl voce vote except the election of officers and directors which shall be by ballot. Article VII Committees SECTION 1-(8) The president shall subject to the approval of the board' appoint the following standing com~ mittees: Community service committee International service committee Vocational service committee (b) The president shall, subject to th: approval of the board. also ap- pOint such committees on particular phases of community service, interns... tional service and vocational service as he may deem necessary. (c) The community service commit- teet the international service commit- tee and the vocational service commit- tee shall each consist of a chairman1 who shall be named by the president from the membership of the boardt and of not less than two other mem- bers. (d) The president shall, subject to the approval of the board, appoint the following committees on particular phases of club service: Attendance committee Fellowship activities committee l\fagazinc committee Membership committee Membership developlnent conlmittee Program .committee Public relations committee appoint one member each year to the following committees: Classifications committee Rotary information committee and appoint any other committees that he may deem necessary for the inter- nal administration of club affairs. (e) Where feasible and practicable in the appointment of club commit- tees, there should be provision for continuity of membership, either by appointing one or more members for a second term or by appointing one or more nlembers to a two-year term. No member shall be eligible to serve on the same committee for more than two successive years, except as other- \vise specifically provided in these by-la ws. (f) The cla~sificationst Rotary in- formation and youth conlmittees shall each consist of three menlbers, one Inenlber of each connnittee to be ap- poi nted each year for a term of three years. The first appointments made under this provision shall be as follows: Three members: one member for a term of one year; one member for a term of two years; one member for a term of three years. (g) The magazine committee shall, wherever feasible,. include the editor of the club publication ana a local newspaper or advertising member of the club. - (h) The president shall also appoint one member of the board \vho shall be responsible for all club service activi- ties and who shall supervise and co- ordinate the work of all committees appointed on particular phases of club se rvice.. ( i) The president shall be ex officio a member of all committees and, as such. shall have all the privileges of membership thereon. (j) Each comnlittee shall transact such business as is delegated to it ill the by-laws and such additional busi- ness as may be referred to it by the e president or the board. Except where special authority is given by the board, such committees shall not take action until a report has been made to the board and approved by the board. Article VIII Duties of Committees SECTION l-COml1tUnity Service Committee. This committee shall de- vise and carry into effect plans which will guide and assist the members of this club in discharging their respon- sibilities in their community relation- ships. The chairman of this commit- tee shall be responsible for the community service activities of the club and shall supervise and coordi- nate the work of any committees that may be appointed on particular phases of community service. SECTION 2 -International Service Committee. This committee shall de... vise and carry into effect plans which will guide and assist the members of this club in discharging their respon- sibilities in matters relating to inter- national service. The chairman of this committee shall be responsible for the international service acti vities of the club and shall supervise and coordi- nate the work of any comlnittees that may be appointed on particular phases of international service.. SECTION 3- V ocational Service Com1nittee. This committee shall de- vise and carry into effect plans which will guide and assist the members of this club in discharging their respon- sibilities in their vocational relation- ships and in improving the general standards of practice in their respec- tive vocations. The chairman of this committee shall be responsible for the vocational service activities of the club and shall supervise and coordi- nate the work of any committees that may be appointed on particular phases of vocational service. SECTION 4 ~ (a) A tt.endance Conl- nlit.tee~ This committee shall devise means for encou ragi ngo attendance at all Rotary meetings-including attend- ance at district conferences, intercity nleetings, regional conferences, and international conventions by all club members. This committee sha1l espe- cially encourage attendance at regu- lar meetings of this club and attend- ance at regular nlccting-s of other clubs ,,,hen unable to attend meetings of this club; keep all Jllenlbers informed on attendance requirements; promote bet- ter incentives for good attendance; and seek to ascertain and rCl110Ve the condi- tions that contribute to un~alisfuctory attendance. .... J.-~~ V'A )5,1.4, CHEsTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER: 13.I.4. SUBJECT: Changes in the State Secondary Road System COUNTY ADMINISTRATOR-S COMMENTS: ' ~tUtJ f)~~ SUMMARY OF INFORMATION: The Board is requested to approve two additions and three discontinuances to the State Secondary Road System as a result of construction of the powhite Parkway. BACKGROUND: As result of the construction of the powhite Parkway, changes should be made in VDOT's secondary road system. These changes include; 1) discontinuance of 0.45.mile of Courthouse Road (Route 653), 2) addition of 0.44 mile of Courthouse Road (Route 653), 3) discontinuance of O. 07 mile of Coalfield Road (Route 754), 4) discontinuance of 0.04 m~le of Shadycrest Lane (Route 1757), and 5) addition of 0.10 mile of Shadycrest" Lane (Route 1757) (see attached maps). RECOMMENDATION: Staff recommends the Board adopt the attached resolution approving these changes to VDOT's secondary road system. DISTRICTS: Clover Hill and Midlothian. JB89MR6 PREPARED By~f!J !l ~ R. J. McCracken . ~irector of Transportation ATTACHMENTS: YES m NO 0 SIGNAT URE : .. ~y ADMINISTRATOR Q15'3 e . ~,~~ CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on April 12, 1989 at 7:00 p.m. WHEREAS, powhite Parkway (Route 76), Project Numbers TROQ-020-101, PEI02, CS02, TROQ-020-101,C503,RW203, and TROQ-020-101, PEI04, C505 has been constructed and approved by the State Highway Commissioner; and WHEREAS, the construction has necessitated changes in the Secondary System to the roads so altered. NOW, THEREFORE, BE IT RESOLVED, that portion of old location of Route 653, i.e., Section 1 shown in yellow on the sketch titled, "Changes in the Secondary System Due to Relocation and Construction on Route 76, Project Number TROQ-020-101, PEI02, C502", dat~d at Richmond, Virginia, November 17, 1988 a total distance of 0.45 mile, does not serve a public need and is to be discontinued from the Secondary System of State Highways pursuant to Section 33.1-150 of the Code of Virginia of 1950, amended; AND FURTHER, that portion of Secondary Route 653, i.e., Section 2 as shown in red on the sketch titled, "Changes in the Secondary System Due to Relocation and Construction on Route 76, Proj ect Number TROO-020-101, PE102, CS02", dated at Richmond, Virginia, November 17, 1988, a total distance of 0.44 mile, be and hereby is added to the Secondary System of State Highway pursuant to section 33.1-299 of the Code of Virginia of 1950, amended; AND FURTHER, that portion of old location of, Route 754, i.e., Section 2 as shown in yellow on the sketch titled, "Changes in the Secondary System Due to Relocation and Construction on Route 76, Project Number TROQ-020-101, CS03, RW203", dated at Richmond, Virginia, November 17, 1988, a total distance of 0.07 mile, does not serve a public need and is to be discontinued from the Secondary System of State Highway pursuant to section 33.1-150 of the Code of Virginia of 1950, amended; AND FURTHER, that portion of old location of Route 1757, i.e., Section 1 shown in yellow on the sketch titled, "Changes in the Secondary System Due to Relocation and Construction on Route 76, Project Number TROQ-020-101, PEI04, C505", dated at Richmond, Virginia, November 17, 1988, a total distance of 0.04 mile, does not serve a public need and is to be discontinued from the Secondary System of State Highway pursuant to Section 33.1-150 of the Code of Virginia of 1950, amended; 4) 15 4 e e '-. AND FURTHER, that portion of Secondary Route 1757, i. e. , Section 2 as shown in red on the sketch titled, "Changes in the Secondary System Due to Relocation and Construction on Route 76, Project Nwnber TROQ-020-101, PE104, C505", dated at Richmond, virginia, November 17, 1988, a total distance of 0.10 mile, be and hereby is added to the Secondary System of State Highway pursuant to Section 33 .1-299 of the Code of Virginia of 1950, amended. Vote: Certified By: Joan S. Dolezal, Clerk to the Board of Supervisors ,j 15 5 . (") . :.... ..... .,:) -""'\ ...... ~ o l ~ -J + "'" .. U"\ ~ -< I .... ~ yo) ...., ~ I ~ .:) .::..:; ..... . "- -a ... u U =' 41 Wll.2 ~ .s: Z ~ ..., . .. .., gO ... .0 - c: 0 tf.I CloI 0 ... X . u (f) 1aJ1lO . ~ ...,.... "P4 ., Z en -a -a ...... W .,..Cd -0 en... II . J- ~ A ...0 G ' . X ... a ~ ~. flit -= .. lJ.J .... AI: 0 q . ... ::co .., ... ... II:; 0 . '" ~ ;:a. uS!: 0 c 0 l1li0 ... 0 U en .... .. ;: ... .... .., ClI c::lU ... . . .. ~ Q ~ ==='N . 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Cil ""11.5 'rO~d QN3 .)~ ~'I, ~ OO~ ;r~ O.H\t' C;9.01.Zt; 'lOCl ~ ")t,S:i ~l '90 .. i:~z ".L Od 94 "3JJ:I '"8') ... ~ 0 z 0 x :;, :::c ,.. U ... ... .... . u -a 0 ... ~ ~H V 69"t- '" · 9t "1..Q...f"t ..... .. ~ t!) .... c Z Ia.l U ... ')(.0 .L 9 'II .l ( "10d :"1AoI .., a 91. "3 J.!:I "' e i\\ 0 .::I., c: 0 0 - cna:: w ~ en Xar. . Z w ... ... . ~ OJH\f "C; .gtpt · 8 Z lOd 5~ V3\O .... >-'" If .B M .Q ><<,9 OO'6Z · It Z J.d w 9 L '3lJJ X >- ....... 0 B . ..- --.... .. ... a::~ .. W ;c .co ~ gp;; .." ~ 0 z . .B u oz 0 Q YO'" k zQ IN = ~ 1IJ...1 VI '" >- ~s ucaa ZI .. ~ IAI ... .QOU . ~s.. ::7..... "'0 0:: .. ......, c ~ w (.J c: 0 ~~ ... ,...~. Cool en P;1Zo .. IaI oC to-... U'J 2: xu:.o ~~ W u ....z- -.. ..0. 0 ~ o.uw .~ ~ Dr. C :c c..lIO 0 :C~ ... ~ ...-c- ,oW 0 u Jtr zz- oM ....0. v:. a. .....0 ", en....,... .. 1&.1<0 ". ,""u. zoc ,=- ,I. < ...i C'\ :wPl: ~ '....... v...... , < ~. o~ ~.(: ;-" ~ 0 ~"";. ";,,( ~ 1f) 0 LO I U .,.f 0 I W a.. 0 0 N 0 0 0 c::: ;- >- .... Z :::I o U r\J c ~ ~ ,.. ... D:. .... ... In ..... :c u 0;,(0 lc.,"" fb~ fD" 1.;). .c... <., tv if. q... ~.J::. .c... 0 ~ / ~9" 00'00. 991 .V..l.S 'rOtid '039 5 CD~ .,..c( r--~ -:.... l&J:) ....0 . a: en A,. lID . Q . G- ...e' ....,c ... '" o. &:1- ..... - .. o -,... c- . w w .. D.u. _-A Q.... . ... w- . .. ... . ... f"I .....~ ('1~8 "O~ Wl\O!iS 6 9l '3..l!:f .Q~ HJJ:;tQJ.\.1.IH.M tp vB ~.l~ /' /3.]:,5.. \. ~r .. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA April 12, 1989 I3.l.S. MEET ING DATE: ITEM NUMBER: SUBJECT: State Road Acceptance COUNTY ADMINISTRATOR. S COMMENTS: SUMMARY OF INFORMATION: BERMUDA DISTRICT: Warfield Estates Sec. A, B & C and a portion of Goyne's Subdivision CLOVER HILL DISTRICT: Glen Wood Section F and a portion of Glenwood" Section C MATOACA DISTRICT: Deer Run Section I MIDLOTHIAN DISTRICT: Dedication of Murray aIds Drive and Murray aIds Court ATTACHMENTS: YES 0 PREPARED BY;~..l /JI. /Jtr~ RJ.c"ar M. McEl }IS , P.E. Director Envirorrm~ntal Engineering NO D SIGNATURE: ~ COUNTY ADMINISTRATOR {j159 . e e MEMORANDUM TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - Warfield Estates Sec. A, B & C and a portion of Goyne's Subdivision MEETING DATE: April 12, 1989 Cedar Lane Perdue Avenue Perdue Terrace Perdue Court '. . WARFIELD ESTATES SEC.A 8ac a A . PORTION OF GOYNES SUB. '(tlflO ..-- e e M E M 0 RAN. D .U M TO: Board of Supervisors, FROM: Environmental Engineering SUBJECT: State Road Acceptance - Glen Wood Section F & a Portion of Glenwood Section C MEETING DATE: April 12, 1989 Wilconna Road Brightridge Road' Brightridge Way Brightridge Court Brightridge Lane Ventura Road GLENWOOD SEC. F a A PORTION OF C ~~I~~ ~ ,,& ~J J. ..f- ",c. l';:':"#"'~ J y-- ( ---- /' ,.:....~~~~- _:~'.......---., I _.:"~~ I' i-"'Q' " ~ . /'iGi!.E/Y )Yooo ~ ',""- S4;:r;....~,.r. ,) ;;~~:..~- ,,~/' --~:..:. t) 1 f) 1 e e MEMORANDUM TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - Deer Run Section I MEETING DATE: April 12, 1989 Deer Run Drive Velvet Antler Lane Velvet Antler Drive Velvet Antler Place Full Rack Drive Full Rack Circle Full Rack Court Full Rack Place Buck Rub Drive Sika Lane Sika Court Master Stag Drive \ "Buck Rub Court DEER RUN SEC. J a"... '". 'j' -;'r;' , ' .,.../f .. ~ < . . ). >.. \~ . \" '..:., .' . ~/.~ ....>:\ :+ · -. . C>~. _ )--{,<,>"':{1..~o:~~~,-;.. :.1 /?')f . ~... ~, ;" 2 ~ ..."~. '-;. :' "i:: ,.J ../. ,;-'../. j" .~.. . ..... ,.": :',J~'.1 : (. / - ~ r "':. - . . '1 4 ;.: .' /:: ~>:' (". .;. ~_. .~~)<~j~ ..~. : C.; .;, .' J \ ' '. . , .. ; " .' " .!<< ':.-::.... >.6 :~,:~:;:;;;:: .=,' ~<~ .: ." .. ./...1"'-t.. ./ \.' ..... .. ........ t'ft~~~~,;1. f"';" . ~f.,~.{. , 1- . "...." .:,; ot f,(, /~~:, '-- .. -:. ... . Y4~ . ? ': /~ ,~:'_/-- "],..,//">r-"r:: ." ;-........... J - . -'!" ~j 1. I) 2 · f" f ,.. ... e e M E M 0 RAN. DUM TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - Dedication of Murray aIds Drive and Murray aIds Court MEETING DATE: April 12, 1989 Murray aids Drive Murray Olds Court MURRAY OLDS DRIvE a COURT. -- ~ L ... . .- U - 5----- -.-....,; r---'R T ["-.:J r'~ -.-- r 0 + - . --- , _ I ...-..-- ~- .. -- --'-0 --........- , ,,/ ,v oQ;; ,,~ Q OV V' .^ ..1.. lA' Q;-?" - / v l'<- ,... ~ / I ~ - . ". , ,"" . I' , .. C ROS! .- 5 H (f o - .- :r / I~ C R ( J [lC't.... F ~-' : " - c.., . L . ~Uc;'''''- L.LV ......../ !'" (,\ . r- -::.. ~\f'A \:) . t- ~ ~ <<' . ~~ """'-y.(>.. \' -\"" "- ..... ' t.. ". , '" ~ - .. <'- _ ~ " ':.. '\ I Y r" .. .- . v ~v u,_ '] 0 /IG :<.CY E ~.J... ~" I'v-."Y' . - C au . . (tl.~3 ~ ~: . f )......~ j'. ~ ~:.f . 1 {" ~.. ",,"' ~ CHESTERFIELD COUNTY BOARD OF SUPE RV I SORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER: 13.1.6. SUBJECT: Resolution Confirming Proceedings of Chesterfield Indus- trial Development Author.ity for Issuance of Industrial Development Revenue Bonds for Tiger Enterprises, Inc. (leasing to Weidmuller, Inc.) COUNTY ADMINISTRATOR. S COMMENTS: ~ j:)pfYt~ SUMMARY OF INFORMATION: On March 15, 1989, the Chesterfield Industrial Development Author- i ty held a public hearing and approved issuance of Industrial Development Revenue Bonds in an amount not to exceed $2,300,000 for Tiger Enterprises, Inc.; for lease to Weidmuller, Inc. The pro~ ceeds will assist the Company in acquiring, const~ucting and equipping the expansion of approximately 29,000 square feet to a manufacturing facility located on Southlake Boulevard. The Company manufactures electrical and electronic connectors and the expansion will .generate approximately 50-60 additional jobs. RECOMMENDATION: Recommend that the Board of Supervisors adopt the attached resolution. ATTACHMENTS: YES L!I PREPARED BY~ ~~ 72 .:!Z~ Gary . McLa e;n Director of Economic Development NO [J AGI9M35/cr p 0164 SIGNATURE: COUNTY ADMINISTRATOR . . RESOLUTION OF BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA WHEREAS, the Industrial Development Authority of the County of Chesterfield (the Authority), has considered the appli- cation of Weidmuller, Inc. and Tiger Enterprises, Inc. for lease to Weidmuller, Inc. (the Company) for the issuance of the Author- ity's industrial development revenue bonds in an amount not to exceed $2,300,000 (the Bonds) to assist in the financing of the Company's acquisition, construction and equipping of an expansion of approximately 29,000 square feet to a manufacturing facility for the manufacture of electrical and electronic connectors (the Project) to be located at 821 Southlake Boulevard in Chesterfield, Virginia, and has held a public hearing thereon on March 15, 1989; and WHEREAS, the Authority has requested the Board of Super- visors (the Board) of Chesterfield County, Virginia (the County), to approve the issuance of the Bonds to comply with Section 147(f) of the Internal Revenue Code of 1986, as amended (the Code); and to apply to the Allocation Administrator to request an allocation of an amount not to exceed $2,300,000 of the State Ceiling to the Bonds, pursuant to Section 15.1-1399.10 through 15.1-1399.17 of the Code of Virginia of 1950, as amended (the Act), to comply with Section 146 of the Code; -1- 0165 - e WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to terms to be agreed upon, a record of the public hearing and a "fiscal impact statement" with respect to the Project have been filed with the Board; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: 1. The Board hereby approves the issuance of the Bonds by the Industrial Development Authority of the County of Chesterfield for the benefit of Weidmuller, Inc. and Tiger Enter- prises, Inc. for lease to Weidmuller, Inc., to the extent re- quired by Section 147(f) of the Code, to permit the Authority to assist in the financing of the Project. 2. The Board hereby agrees to apply to the Allocation Administrator to request an allocation of an amount not to exceed $2,300,000 of the State Ceiling to the Bonds, pursuant to the Act, and directs the County Administrator to prepare and file an application therefor as promptly as practicable. 3. Approval of the issuance of the Bonds, as required by Section 147(f) of the Code, does not constitute an endorsement of the Bonds or the creditworthiness of the Company, but, as re- quired by Section 15.1-1380 of the Code of Virginia of 1950, as amended, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues -2- 0166 " ,. ~~.-~ - . .." and moneys pledged therefor, and neither the faith or credit nor the taxing power of the Commonwealth, the County nor the Authori- ty shall be pledged thereto. 4. This resolution shall take effect immediately upon its adoption. -3- 016? e e CERTIFICATE The undersigned Secretary of the Industrial Development Authority of the County of Chesterfield (the Authority), hereby .certifies as follows: 1. A regular meeting of the Authority was duly called and held on March 15, 1989, at 3:00 o'clock p.m. in the Board Room of the County Office of Economic Development at 10109 Krause Road, Chesterfield, Virginia. The meeting was open to the pub- lic, and persons of differing views were given an opportunity to be heard. At such meeting all of the Directors of the Authority ~ere present or absent throughout as follows: PRESENT: William F. Seymour, III Curtis C. Duke James A. Spencer J. Thomas Steger Todd Lumadue ABSENT: Gary W. Fenchuck John W. Waddill 2. The Chairman announced the commencement of a public hearing on the application of Weidmuller, Inc. or Tiger Enter- prises, Inc. for lease to Weidmuller, Inc. (together, the Compa- ny) and that a notice of the hearing was published once a week for two consecutive weeks, the first publication being not more than 28 days nor less than 14 days prior to the hearing in a newspaper having general circulation in Chesterfield County (the Notice). A copy of the Notice and a certificate of publication of such Notice have been filed with the records of the Authority and are attached hereto as Exhibit A. e e 3. The following individuals appeared and addressed the Authority: Wolfgang V. Schuhl, Tiger Enterprises, Inc. Thea A. Cordes, Weidmuller, Inc. A reasonably detailed summary of their statements togeth- er with the fiscal impact statement required by the Industrial Development Revenue Bond Act are attached hereto as Exhibits B and c. 4. Attached hereto as Exhibit D is a true, correct and complete copy of a resolution (the Resolution) adopted at such meeting of the Authority by a majority of the Directors present at such meeting, with the ayes and nays being recorded in the minutes of such meeting as follows: Director Vote William F. Seymour, III Curtis C. Duke James A. Spencer J. Thomas Steger Todd Lumadue Aye Aye ~e ~e Aye The Resolution constitutes all formal action taken by the Author- ity at such meeting relating to matters referred to in the Reso- lution. The Resolution has not been repealed, revoked, rescinded or amended and is in full force and effect on the date hereof. -2- e e .t:h WITNESS my hand and the seal of the Authority this I~ day of March, 1989. ~~~ Secretary, Industrial '" Development Authority of the County of Chesterfield (SEAL) -3- NOTICE OF Pl.iBUC' NEARING ON PROPOSED rNDUSTR1At;~DEVEL- OP.MENT BOND ',F1NANDN.G.i.BY INDUSTRIAL . 'DEYel!OPUEHt, AUTHORITY OF THE'COUH1':Y:OF . CHESTERFIELD ~i~;'/T,\ I NotICe Ia I1,ereby ~ ,that the ,In- I dustrlat DevekJpmenI Authority of .. County of, ~ (th8 , AuIhoffty) will hokt a public h8ar- Ing on the 8POfIOatk)n and' plan 01 ftnancing Of (8) Tiger 'Enterprises. Inc., lOCated et 823 E. Mam SI., R!chmond; VlrgJnfa lor tease to Wtedmuller~'" 'nc.t;' or' .(b) WledmuU8rt me.. loc8ted" a1 821 i SOuthtake Boutevacd. ~ RIc:tImottd. V'rgin'. 23238 (Chesterfield County) (together + the, Company) for the Authortty to Issue pursuam to . ~ Virginia Industrial Devetap... ment.and Revenue Bond Act.(u. Act), up tei $2,300.000 of Ita Jndua.. trial development ~ bonCII' ,to 88alst. tbe; .~,Comp.ny In acquirt.,g.. .conltructlnG . and . equjppt~~'the; aPansion 'of ~' ~t~ 29.000 aiquare .... to , . mariuf8cturtng f8cIllty fOr the : raanuf8etUre Of 'eleCtriCal and eIec>' . , tronlc:eonnectcire 10 be located as 821 Southlake BO"devard:tn ~ , ~ County, 'Vlrgtnla; Tbe ~ , .~.heattng; Which, may.be contm. .ued;.or~ ad~neid~ wlU .tMI:hefd~it\ , ~1)(f;dctock p.nt',on. ~~.15, 1989~ before, the' AuthOrlty~ ,"', tM Baard~ROom O1:the CoUhty 0tIICI or.,' econom.c". .~..~;at, 10109:Ki . :.F\oi8ft.;'ChesterftlIId: .' . V1rQIrita.[~ ~1by"U.' ~~. I the bond~i'~wtn not pledge the ~. It. or/the, t8xiriQ PoWBri of:~~ · fIiIId' County. or tf?e;Authorlty, IjM.It , ~ -~. payable ;1:IOIeIy. rrom , ~uee derived'frftm,the ~, t,W-~A.. a-I....... ~...... .'....A. ." : ,., .,,,,;p~ lI""',.~Uil.', ft)'.peI\o ion . f~teres18d "In.' 1he" fsIu8nce' bf ".he ~ Or the:rlaCiltlon'.or ~ 1 ~ of, t~ pro~iP:~'miIy eppeer jO be heard."A'~ of the CorRpanYI appOca1ton~'may be b:I- IpICted at the Authority. ofIICe .. , the ,County. Offtc8...'0f EcOnomIc ~ment. at. .10109' Kr..- ~. Chesterfield. Virgl" Z3I32 ~ buaJneu hours. . IndUstrial Development Authority of the County of CheSler&dd . By: WIDI8m F. SeImour, UI " ~mMm e e E\' II ''I~' 1l,..-a ~~ ;~ '_ ~..i 1 f"\ j . i U i II l-'\. RICHMOND NEWSPAPERS, INC. Publisher of THE RICHMOND TIMES-DISPATCH R ic hmond. \' a... MAR ..... ~..1 S. ~ ~....... LEGAL NOTiCE Thi8 is to certify that the attached..................................................... was published in The Richmond Times...Di8patch, a newspaper published in the City of Richmond. State of Virginia. .... M.8 R...... J.J9.? ~........................ M ~.R..... ~.J $. ~~............. ..... TITLE e e Exhibit 8 Wolfgang V. Schuhl and Thea A. Cordes appeared on behalf of the Company. They reviewed the information set forth in the application of the Company attached hereto. e e EXHIBIT ,( FISCAL IMPACT STATEMENT March 15, 1989 Date Weidmuller Inc./ Tiger Enterprises, Inc. Applicant Expansion of 821 Southlake Boulevard Facilities 1. Maximum amount of financing sought $2,300,000 2. Estimated taxable value of the facility's real property to be constructed in the municipality $3,000,000* 3.- Estimated real property tax per year using present tax rates $ 31,000* 4. Estimated p~rsonal property tax per year using present tax rates $ 8,000* 5. Estimated merchants' capital tax per year using present tax rates $ N/A 6. Estimated dollar value per year of goods and services that will be purchased locally $ 950,000* 7. Estimated number of regular employees on year round basis 60* 8. Average annual salary per employee $ 27,000* Industrial" Development Authority of the County of Chesterfield Name of Authority *Expected Only Assessed Value of Existing plant: $1.76 Million; Real property tax today: $18.4K; Personal Tax today: $4K; Current number of employees: 77; Existing value of goods and services pur- chased: $600K. e e EXHiBIT D RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD WHEREAS, there have been described to the Industrial Devel- opment Authority of the County of Chesterfield (the Authority), the plans of Tiger Enterprises, Inc. for lease to Weidmuller, Inc. or Weidmuller, Inc. (together, the Company) to acquire, con- struct and equip the expansion of approximately 29,000 square feet to a manufacturing facility (the Facility) for the manufac- ture of electrical and electronic connectors in Chesterfield County, Virginia (the County); and WHEREAS, the Company in its appearance before the Authority and in its application has described the benefits to the County and has requested the Authority to agree to issue its industrial development revenue bonds under the Virginia Industrial Develop- ment and Revenue Bond Act (the Act) in such amounts as may be necessary to finance costs to be incurred in acquiring, con- structing and equipping the Facility; and WHEREAS, a public hearing has been held as required by Sec- tion 147(f) of the Internal Revenue Code of 1986, as amended (the Code) ; BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD: 1. It is hereby found and determined that the expansion of a manufacturing facility for the Company in the County will bring additional revenues and employment into the County and will pro- mote the industrial development and economy of the County, e e benefit its inhabitants, increase their commerce and promote their safety, health, welfare, convenience and prosperity. 2. To induce the Company to locate the Facility in the County, the Authority hereby agrees to assist the Company in fi- nancing the acquisition, construction and equipping of the Facil- ity by undertaking the issuance of its industrial development revenue bonds therefor in an amount not to exceed $2,300,000 upon terms and conditions to be mutually agreed upon between the Au- thority and the Company. The Facility shall be leased or sold by the Authority to the Company pursuant to a lease or installment sale agreement which will provide payments to the Authority suf- ficient to. pay the principal of and premium, if any, and interest on the bonds and to pay all other expenses in connection with the maintenance of the Facility. The bOQds shall be issued in form and pursuant to terms to be set by the Authority, and the payment of the bonds shall be secured by an assignment, for the benefit of the holders thereof, of the Authority's rights to payments under the lease or installment sale agreement and may be addi- tionally secured by a mortgage of the Facility. 3. It having been represented to the Authority that it is necessary to proceed immediately with the acquisition, construc- tion and equipping of the Facility, the Authority hereby agrees that the Company may proceed with plans for the Facility, enter into contracts for acquisition, construction and equipping and take such other steps as it may deem appropriate in connection therewith, provided that nothing herein shall be deemed to -2- e e authorize the Company to obligate the Authority without its con- sent in each instance to the payment of any moneys or the perfor- mance of any acts in connection with the Facility. The Authority agrees that the Company may be reimbursed from the proceeds of the bonds for, to the extent permitted by law, all costs so in- curred by it. The Authority also agrees, if requested, to issue its notes to obtain interim financing for the Facility on terms to be mutually agreed upon, such notes to be guaranteed or other- wise secured by the Company as required by the lender and the Au- thority. 4. The Authority shall accept from or on behalf of the Company conveyance of such land in the County on which the Facil- ity is to be located. The officers of the Authority are hereby authorized and directed to accept and have recorded a proper deed or deeds in connection with such conveyance. If for any reason the bonds are not issued, it is understood that the Authority shall convey such property to the Company or to such other person as the Company may request, without cost other than the expense of preparation and recordation of such deed or deeds of convey- ance. 5. The Authority hereby agrees to the recommendation of the Company that Messrs. Hunton & Williams, Richmond, Virginia, be appointed as bond counsel and hereby appoints such firm to su- pervise the proceedings and approve the issuance of the bonds. 6. The Authority hereby agrees, if requested, to accept the recommendation of the Company with respect to the appointment -3- e e of an agent or underwriter for the sale of the bonds pursuant to terms to be mutually agreed upon. 7. All costs and expenses in connection with the financing and the acquisition, construction and equipping of the Facility, including the fees and expenses of bond counsel, counsel for the Authority and the agent or underwriter for the sale of the bonds, shall be paid from the proceeds of the bonds. If for any reason such bonds are not issued, it is understood that all such expens- es shall be paid by the Company and that the Authority shall have no responsibility therefor. 8. In adopting this resolution the Authority intends to take "official act.ion" toward the issuance of the bonds within the meaning of regulations issued by the Internal Revenue Service pursuant to Sections 103 and 141 through 150 of the Code. 9. The Authority shall perform such other acts and adopt such further resolutions as may be required to implement its un- dertakings as hereinabove set forth, and if requested by the Com- pany, it will make application to the Internal Revenue Service for such tax rulings as may be necessary in the opinion of bond counsel. To that end, the Chairman or Vice-Chairman of the Au- thority is authorized to execute an appropriate power of attorney naming counsel selected by the Company for such purposes. 10. The Authority hereby recommends that the Board of Su- pervisors of Chesterfield County, Virginia (the Board) approve the plan of financing and that the Board apply to the Allocation Administrator to request an allocation of not more than -4- e e $2,300,000 of the "State Ceiling" to the bonds, pursuant to SS15.1-1399.10 et. seq. of the Code of Virginia of 1950, as amended, and applicable regulations adopted by the Board of Hous- ing and Community Development. 11. Unless this resolution is extended by the Authority, the bonds authorized hereunder shall be issued within two years from the date hereof. 12. This resolution shall take effect immediately upon its adoption. -5- e e . , t March 15, 1989 Board of Supervisors of Chesterfield, Virginia P. O. Box 40 Chesterfield, Virginia 23832" Industrial Development Authority of the County of Chesterfield, Virginia Proposed Financing for Weidrnuller, Inc. or Tiger Enterprises, Inc. for lease to Weidrnuller, Inc. Weidrnuller, Inc. or Tiger Enterprises, In~. for lease to Weidmuller, Inc. (together, the Company) has requested that the Industrial Development Authority of the County of Chesterfield (the Authority), assist the Company in financing the acquisition, construction and equipping of an expansion to a facility for the manufacture of electrical and electronic connectors (the Project) in Chesterfield, Virginia, by the issuance of its industrial de- velopment revenue bonds in an amount not to exceed $2,300,000 (the Bonds). As set forth in the resolution of the Authority attached hereto (the R~solution), the Authority has agreed to do so. The Authority has conducted a public hearing with respect to its ~ro- posed financing of the Project and has recommended that you ap- prove the issuance of the Bonds as required by Section 147(f) of the Internal Revenue Code of 1986, as amended. e e : ' Attached hereto is (1) a certificate evidencing the con- duct of the public hearing and the action taken by the Authority, (2) the "Fiscal Impact Statement" and (3) the form of resolution suggested by counsel to evidence your approval. rial Development Authority the County of Chest ield -2- e e ! 4 . CERTIFICATE OF RESOLUTION 1. A regular meeting of the Board of Supervisors of Chesterfield County, Virginia (the Board), was held on , 1989, at which meeting the following duly elected members were present or absent: PRESENT: ABSENT: Such members constituted all of the members of the Board on the date of euch meeting. 2. Attached hereto is a true and correct copy of a reso- lution duly adopted at such meeting by the following vote: AYES: NAYS: 3. The resolution referred to above has not been re- pealed, revoked, rescinded or amended but is in full force and effect on this ,date and constitutes the only resolution adopted by the Board relating to the issuance by the Authority of its 1n- dustrial development revenue bonds for the benefit of Weidmuller, Inc. or Tiger Enterprises, Inc. for lease to Weidmuller, Inc. ~ . e It WITNESS my hand and the seal of the Board of Supervisors of Chesterfield County, Virginia, this day of 1989. Clerk, Board of Supervisors of Chesterfield County, Virginia (SEAL) -2- e J?:J, I, 7. e CHESTERFIELD COUNTY ,. BOARD OF SUPERVISORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER: i3.I.7. SUBJECT: Appointment of Donald K. Reekes as Assistant Fire Marshal pursuant to Sections 27-36 of the Code of Virginia COUNTY ADMINISTRATOR- S COMMENTS: R~ /}-~~ SUMMARY OF INFORMATION: Sergeant Reekes has satisfactorily completed the required training course designed specifically for local Fire Marshals by the Commonwealth of Virg.inia. This action will allow him to exercise the authority to issue summons for fire prevention code violations granted by Section 9.1-8 IIAuthority of Fire Marshal and Assistant Fire Marshals" of the Code of the County of Chesterfield. RECOMMENDATION: Recommend that Sergeant Donald K. Reekes be appointed Assistant Fire Marshal pursuant to Sections 27-36 of the Code of Virginia. ffiEPARED BY~~ ~ ~~ Chi f Robert L. tEanes':\ April 4, 1989 \ ' ATTACHMENTS: YES 0 NO t;] SIGNATURE: ~Y ADMINISTRATOR Ij 1 () 8 I S I I, <6. CHESTERFIELD COUNTY BOARD OF SUPE RV I SORS AGE NDA 4~~ MEETING DATE: April 12, 1989 ITEM NUMBER: I3.I.8. SUBJECT: Woolridge Road Repairs COUNTY ADMINISTRATOR'S COMMENTS: J A ?(Yl(/t/~ SUMMARY OF INFORMATION: The Board is requested to appropriate $2,000 from the Clover Hill District Three Cent Road Fund for pothole repairs and $36,000 from the Industrial/Rec'reational Access Fund for a plant mix overlay for Woolridge Road. BACKGROUND: The County has recei ved several complaints regarding the poor condition of Woolridge Road crossing the Swift Creek Reservoir. This section of Woolridge Road is a County road. The road . surface has numerous potholes which 'should be repaired immediately. In addition, a plant mix overlay is needed to prevent further deterioration of the road. The Industrial/Recreational Access Fund currently has sufficient funds to finance this project. If funds are provided from the account for the overlay, the balance will still be adequate to address future industrial access requests. (Continued on Page Two) PREPARED BY;~' {tt.{J ~ R. J. McCracken . Director of Transportation ATTACHMENTS: YES !XI NO 0, SIGNATURE: ~ COUNTY ADMINISTRATOR 0169 e It ;) J Board Agenda Item April 12, 1989 Woolridge Road Repairs Page Two RECOMMENDATION: Staff recommends that the Board appropriate $2,000 from the Clover Hill Three Cent Road Fund for the pothole repairs and $36,000 from the Industrial/Recreational Access Fund for a plant mix overlay. Staff should be autho~ized to take all steps necessary to have the repairs and overlay completed. DISTRICT: Clover Hill. RM89MR54 0Jl 7{). .. e / -.~ ~.- ~. \\ \ \ e ,. e c R-9 R-~ . ~'O \~ . ~ . r ~~'t..~ " 1# #'1 " '#, #### "1 . .#. .'*, tll.,." I",.", ''''1; '., ", ~ -:.... ~ -:.. ~ --..... ........ till .-, ~# '.... #..,. .., ..., '... ;, '., )~ ~ A 0171 ( .~ i / '-----------... -' .I e /36 I~ (l e CHESTERFIELD COUNTY BOARD OF SUPE RV I SORS AGENDA MEETING DATE: April 12 ,. 198~ ITEM NUMBER: 13.1.9. SUBJECT: Permission to Dispose of 1972 Mack Fire Pumper COUNTY ADMINISTRATORt S COMMENTS: R I2UJ71;JJ1V L Jtf1Y' oU if" ':~ SUMMARY OF INFORMATION: The Board 15 requested to approve the disposal of a Mack Fire Pumper to the highest bidder. BACKGROUND: The 1972 Mack F ire Pumper has reached the end of its useful service life to Chesterfield County. Currently the vehicle has 207,249 engine miles and 89,141 road miles and will require significant body work if it is to be maintained in the fleet. This is a conventional cab apparatus which requires personnel to ride outside on the tailboard and for safety reasons should be phased out of service as soon as the end of its useful life is reached. RECOMMENDATION: The staff recommends that the Board approve the disposal of the 1972 Mack Fire Pumper through the normal advertising and bid process for used fire apparatus. PREPARED BY: Chi f Robert L..Ea s March 30, 1989 ATTACHMENTS: YES 0 NO m SIGNATURE: ~OMI NISTRATOR 01.'72 j . I I ~ l~.:r, /,0{. "; ~J" '~l./~ , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEET ING DATE ~ April 12, 1989 ITEM NUMBER: 13.J.l.a. SUBJECT; Approval of Utility Contract for Cobble Glen. COUNTY ADMINISTRATOR'S COMMENTS: j).~()V-~ SUMMARY OF INFORMATION: Staff requests that the Board approve the following contract for 89-0337, Cobble Glen. BACKGROUND: This project includes the extension of 728 L.F.:t of 12" water lines. The developer is required to have an 8" water line to serve his development, therefore staff has requested the water lines be oversized to provide service to the adjoining properties. Developer: Brandermill Investment Associates Contractor: R.M.C. Contractors, Inc. Contract Amount: Water - $35,501.50 Sewer - $51,087.00 Total - $86,588.50 Estimated County C6st: Water - $ 6,363.83 (Refund through connections) Estimated Developer Cost: $80,244.67 Number of Connections: 17 Code: 5B-2511-997 ATTACHMENTS: YES ~ PREPARED BY~ NO [] - , -' SIGNAT URE : ~ 017S- COUNTY ADMINISTRATOR /+ e e _ t. ,..... v Agenda Item April 12, 1989 Page 2 RECOMMENDATION: Staff reconunends that the Board approve this contract and authorize the County Administrator to execute any necessary documents. DISTRICT: Matoaca 0114 . \ /'" . . " ,-' t.: .. e e CONTRACT # 89-0337 ~ . COBBLE GLEN .. . .. -. ~'.. ~~~'~~~,:;. ,-" w 01,S ~}- J 3, ~~ tit 6. ,7 ....1 ,'"'\ CHESTERFIELD COUNTY BOARD OF SUPERVI SORS AGENDA MEETING DATE: April 12, 1989 ITEM NUMBER: 13.J.l.b. SUBJECT: Approval of Sewer Contract for Greenleigh Mobile Home Park Off-Site Sewer Line. COUNTY ADMINISTRATOR.S COMMENTS: ~l /)1f1~ SUMMARY OF INFORMATION: Staff requests that the Board approve the following contract for 89-0226 - Greenleigh Mobile Home Park Off-Site Sewer Line. BACKGROUND: This project includes the extension of 2,430 L.F.:t of 18" sewer lines. The developer is required to have an 8" sewer line to serve his development, therefore staff has requested the sewer. lines - be oversized to provide service to the adjoining properties. Developer: Chesterfield Associates Contractor: Richard L. Crowder Construction Co. Total Contract Amount: $138,653.80 Estimated County Cost: $ 78,771.93 (Refund through connections) Estimated Developer. Cost: $ 59,881.87 Number of Connections: Future Code: 5N-2511-997 PREPARED BY~ ATTACHMENTS: YES Ii of NO 0 SIGNAT URE : ~ COUNTY ADMINISTRATOR 0176 /' '" Agenda Item April 12, 1989 Page 2 RECOMMENDATION: e It Staff recommends that the Board approve this contract and authorize the County Administrator to execute any necessary documents. DISTRICT: Bermuda 01,:? ,;;" ..... . CONTRACT # 89-0226 '... 1- p _...L... _ GREENLEIGH MOBILE HOME PARK OFF-SITE SEWER LINE li 017 '\ . 4~ / 3 I -s, J.e-. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA April 12, 1989 MEET ING DATE: ITEM NUMBER: 13.J.l.c. SUBJECT: Approval of a Quitclaim Deed for a Portion of a 16 I Sewer Easement across a Parcel owned by W. Gerald Speeks COUNTY ADMINISTRATOR'S COMMENTS: f<~ /J~ SUMMARY OF INFORMATION: w. Gerald Speeks has petitioned to have a portion of a 16' sewer easement vacated as shown on the attached plat. This portion of the easement is no longe'r needed. When sewer is extended to the adjacent properties, they will be served from a different direction. This request has been reviewed by staff and approval is recommended. RECOMMENDATION: . Staff recommends that the Board authorize the Chairman of the Board and the County Administrator to execu~e a Quitclaim Deed to vacate a portion of the 16' sewer easement DISTRICT: Clover Hill PREPARED BY' J: 5 '" . Beck,. Jr. t Director of Utilities ATTACHMENTS: YES J!I NO 0 SIGNATURE: ~ COUNTY ADMINISTRATOR ..0179 ~-~: ~ j /' VIClr~ITY SI(ETCH e e .j~ )~ , , W-"'Y t " . , I ~t-...-,. -J.... , __, t , , . 'l I I -.- - - - - - - - - -1 I ~ v . .. 2 . :. o ~ CI' 1f 0180 .. ,..- ... e ,. e :t~/" ~ .~ .~~.. ~~~ ll~. ~ ~ ,0- .il~ .. :ia~ t: ..... ... ~ -. ,\# \\., '. N\9 ~~ ~ ~ It I. ~ c: at S~~dld ljl'~eks ad '"8 f? n~ tm ~,,-,o (I) I!J . .. 1 t.;: ~~ ~ ~ ~~.~ ton" ........ ~. qJoE ~ ~fR"To The elL 0' ~.C3 Qr;"e er:ti:L \lJ ,~ ~t, ee C1l I " .\t Q. ... .}..~ ~~ ~o~ :~t t::c~ ..... Q " ca t-& l 2-ez.'JfDD.~Z LzltOOOtI . 11_" HU.LL STflffT /lOIID-ag. ~oaTe 9fIIV PLAt $I_IIC A 16' SEWD EASEJtI:JlT TO BE VACATE11 . . ACIOSS nlE PRn'EKTY OF' w. r. F.RAIJ) S PEEU 01 . . 1IUlJ. STUEI' ROAD IX nll'~ CLnvtn Utl.l. rH~tCT OF CHfS"I"1=:RFI F.LD r:mn"n t v II<<': t PC I A .. UF.CD1H ~R 6.. 1.981' . SCAU:s t--'jU. Potts and Minter ProlessionAJ Land SurvP.yon .............. S",DT 1II0AO...o.. VA. nt1~ 7....117t J. No .~ ltlt-l2 "":' . ~ .-!> ,.. .. . . ... ... . . 0181 '3.:rt I,J. ...f-. ~t ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: April 12, 1989 13.J.l.d. ITEM NUMBER: SUBJECT; Award of the Contract for the Winterpock Booster Station - W87-40C. COUNTY ADMINISTRATOR'S COMMENTS: ~~ /)~~ SUMMARY OF INFORMATION: Staff requests that the Board award the additional work to be performed under Contract Number W87-40C for the construction of the Winterpock Booster Station to the lowest bidder Key-Tech in the amount of $219,003.00. The five bids.ranged from $219,003.00 to $299,300.00. BACKGROUND: The project includes the construction of a water booster station on the Winterpock Road water line recently installed. Staff requests an appropriation in the am<;>unt of $54,000. 00 from the fund balance to 5H-5835-740B. A 10% contingency is included. RECOMMENDATION: Staff recommends that the Board award the contract as recommended by the consultant, R. Stuart Royer and Associates, approve the appropriation and authorize the County Administrator to execute any necessary documents. DISTRICT: Matoaca PREPARED BY; ATTACHMENTS: YES ~ J. E. eck I Jr. Assistant Director of Utilities NO D. SIGNAT URE : ~ COUNTY ADM I NI STRATOR O~B2 ,~ '.. e r' e CONTRACT # W87-40C )' ot\ >'\l -_._~ . ""t I ..... ~ · O."q"' Q ~~ ~~ a:. t.., . Q) .;' ;' . ;/ ./ I I .I ;' r I / .:.r · -l SITE ) I ) ,p 1. . 0.0 ~".'" ....---..... <9~ 4c. ..y :/-/.-- f -:.' ~, WINTERPOCK BOOSTER STATION )Ii 01.83. v LL ~J . /:.1 :i:-"i:~::..:~..<::.,,"+'" . .. ' . ~ e ~ {:) Z o ~ ~ u " 0 · 17 ~ ~ ~~~ ~co e HO O!:ION E-iZ · ~N -< 0 ~~~ ~~t3z ~e~ ~:~~t ~m~ ~~~8~ ~~~ ~~~~~ ~~~ 8~~8~ . ;i: ~ 0\ o co o 0'\ ... ,....j M gjCC ~N ot] ~~ bl) C "'.M ~ .w lo-I (1j C1j :> ......-I C1j U u X Q) ~ ~ .r-l . ~ H .., Cf} lo-l o OJ .w .r-! U :x: Clj .r-l H o ..w ,~ o u H Q) I::: S ct3 ~ ::t ct1 c.!> ~ "'d {J) o H o (]) :3:'"0 ,.c..-4 .u.,....c ~ ::I o r:Q en o u OJ :3 ..c u <l) ~ ~ I, Q) ~ ~ ~ ~ u -...",,'" :>< :x: ~: ><: :x: ~ H ~ ~ ('tl ~ N ..... ~ I ~ o If) o L.r) o if) o I..J'l o u""'i CJ"j >-e ~ ~ o . ~ ~ U) ~ If) b'--e I./l ~ Lr) ~ t..Il i (I) ....0 N N co N o N ('l") r---... ...;:t N o N ...j- r---... ...j" \0 o ,........ 0'\ (1") 0"\ co N o . ~ w CJ) ~ U H ~ < > Cl H ~ o z o o o ...j" 0"\ N (J)- o o L..tl M Lr) N <f)- o o o o t.r'1 N <.r:r N N N N N N (/)- N N \.0 L/") N <n- ~ tQ f&1 U) ~ ~ ...... ~ ~ o o ('l") o o o 1Il N 0\ co N o l.f") ~ z o u -< U1 en d N e H ~ \ 1-+ o o (""") \D o o 0'\ ...:t ..::t ...0 0'\ If) o o ~ o N I'-- ("l") ~ &1 ~ tf'l ~ M U ~ ~ H ~ .... ~ t.J ..q ~ H o o ("f"") 0' d:' 0,: 0: M> ,"" ~:':' 0\:', ('.,t <4:':' L.f") o o N 0';' 0: ~" 0, 0: ~ (Y) .. \0;: l./""f: N.: <r.t:, 0"\ ...:t ........ d::', ~~:. m::, ,f:" N:',' , ~ ' ("t""):: ' 1..0:::. N,:" ~". C""') l.f") 00 LJl a',::~:> ~:\ N';"' 0," coO':' "':', Lr{:, N-', ~;- C"') co (""') 0.., a:' ("'f"") o o 0'\ ,........I N <f'r C""") ....:j" S oJ. +-t' H + M S QJ .t-J H T"""i ctl ~ o H , ..1 \ , ) 3. y, ;L. '. . "-" l .-' ~" .1 "'.-' ~; ,J CHESTERFIELD COUNTY BOARD OF SUPE RV I SORS AGENDA April 12, 1989 MEETING DATE; ITEM NUMBER: 13.J.2. SUBJECT: Report of Water and Sewer Contracts by Developers COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following water and sewer contracts were executed by the County Administrator: 1. 88-0312 Summit Properties - Waterford @ Midlothian Brandermill Developer: Waterford Associates Limited Partnership Contractor: Mike Clark, Jr., Inc., Exc. Contractor Number of ~at~r Connections: 310 $99,168.00 Number of Sewer Connections: 310 $96,832.00 2. 89-0011 Ferrell Gas Company Developer: Ferrell Gas, Incorporated Contractor: Brians Water Tap Service Number of Water Connections: 1 Bermuda $8,125.00 3 . 89-0335 Foxwood Developer: Brandermill Investment Assoc. Contractor: R.M.C. Construction Company Number of Water Connections: 25 Number of Sewer Connections: 25 Matoaca $28,585.00 $37,196.00 PREPARED 8Y~ &~lM~ David H. Welchons Director of Utilities ATTACHMENTS: YES 0 NO ~ SIGNAT URE : ~ COUNTY ADMINISTRATOR 0185 .~"-t .~\ >1~. "l ~ I, ~" ". .",. r' .' e Agenda Item April 12, 1989 4 . 5. 6 . 89-0294 Cameron Run - Section 5 Developer: George B. Sowers, Jr., and Assoc. Contractor: Coastline Contractors, Inc. Number of Water Connections: 62 Number of Sewer Connections: 62 89-0180 360 Motel - Water Line Extension Developer: Frank R. & Nellie T. Dowd & Kirit K. & Bharti Patel Contractor: Lewis H. Easter & Company Number of Water Connections: 3 89-0066 AGI Outfall Sewer Line Developer: Oliver D. Rudy, Trustee Contractor: Lyttle Utilities Number of Sewer Connections: Future . Bermuda $70,139.50 $68,846.00 Clover Hill $7,203.60 Bermuda $42,726.72 7. 89-0199 Hidden Valley - Section 6 Matoaca Developer: Chester Hidden Valley Corp. Contractor: Shoosmith Brothers Construction Co., Inc. Number of Water Connections: 68 $ 91,008.00 Number of Sewer Connections: 68 $126,604.40 0186 ...< t. " . ': ,'~j .~\ MEETrNG DATE: REPORT ON: e- )3, j(. I e CHESTERFI ELD COUNTY BOARD OF SUPE RV I SORS AGENDA REPORTS April 6, 1989 13.K.l. Status of General Fund Contingency Account, General Fund Balance, Road Reserve Funds, District Road and Street Light Funds, Lease Purchases and School Board Agenda ATTACHMENTS: YES~ NO 0 SIGNATURE: ~ COUNTY ADMINISTRATOR OIS, e' e ~\ CHESTERFIELD COUNTY STATUS OF GENERAL FUND CONTINGENCY ACCOUNT April 7, 1989 Date Department/Description Amount Balance 07/01/88 Original FY89 Budget Appropriation $100,000.00 06/08/88 Planning - Chester & Courthouse Road Plan $100,000.00 0.00 0188 Board Meeting Date 07/01/88 07/01/88 06/08/88 07/27/88 08/24/88 09/14/88 09/28/88 10/12/88 10/12/88 11/09/88 e e CHESTERFIELD COUNTY GENERAL FUND BALANCE April 7, 1989 Description Amount FY89 Budgeted Beginning Fund Balance Difference between Beginning budget and audit General Fund Balance for FY89 $3,606,372 Planning - Chester _& Courthouse Road Plan 10,000 Schools - Management Study 76,500 Debris Landfill Inspection Program - Landfill Inspector position with associated costs and contractual costs 65,340 Fire - Three CT positions, benefits, training costs, supplies, etc., for Matoaca Fire Dept. 122,200 Christmas Mother Program - Addi- tional donation (making total donation $3,500 for FY89) 500 RRPDC - County's portion of cost to acquire offices 205,050 Registrar - Compensation for poll workers 5,500 Richmond Area YWCA - Donation for shelter for battered women 40,000 Balance $ 9,403,300 13,009,672 12,999,672 12,923,172 12,857,832 12,735,632 12,735,132 12,530,082 12,524,582 12,484,582 0189 Board Meeting Date 05/09/84 10/10/84 10/10/84 08/28/85 08/28/85 03/12/86 03/12/86 e' It CHESTERFIELD COUNTY ROAD RESERVE FUNDS April 7, 1989 Description Rt. 36 Ettrick Rt. 10 Chester Route 36 Ettrick - Appropriated for design contract with VDH&T $ 150,000 Route 10 - Design work for widening through Chester $ 350,000 Route 36 Ettrick - Additional funds for design contract with VDH&T 165,000 Route 36 Ettrick - Transferred General Funds to Ruffin Mill Road project (133,000) Route 36 Ettrick - Use of Revenue Sharing funds 133,000 Route 36 Ettrick - Reduce Revenue Sharing and add back General Funds 0 Route 10 - Reduce General Funds and add Revenue Sharing Funds $133,000 0 OS/28/86** Route 36 Ettrick - Appropriate Reserve funds 2,500,000 OS/28/86** Route 10 - Appropriate Reserve funds 1,485,000 Total Project Appropriation 2,815,000 1,835,000 * $4,500,000 was reserved 7/1/84 for these projects. **Chester project loaned the Ettrick project $165,000 5/28/86. On 8/27/86 this loan was repaid through Revenue Sharing Road Match Funds. 0190 e e (]) 0 ('- N 0 0 \0 UJ 0 m ('"I"") M 0"\ r:: ["- L() 0 0 +J ro r-f r-I oc:::r M ("'f') ...c:: ctf t:O Ol ....-I 0 ("'t'1 00 00 ~ ~ UJ .--I ex> \.0 t'-- m 0 ~ rare N M m 00 \.0 m s:: OJ =' Ul ~ f"'l -.:::r ~ \D N ~~ rl .JJ OJ s:: 0 0 0 0 00 ~ 0 en Q) -..-I 0 N 0 ['- m 0 Q +J 0 m a OJ \0 0 Z '-I cnrtf => co .~ \.0 f'. \.0 -.:::r \.0 \0 ~ +J :>4H ......... ~~ E-I Ul 0 ::r:: ~ C!) n. H 0. ~m r:=C 00 E-t'" ~H ~ ~ .... OJ M N \.0 \.0 \0 rt=( 8f' Ul U L.(') \.C qt M U1 ........... Ul s:: co \0 Lfl ~ -.::::r . Z r-I rtj cd Q -r-I r-I r-I ~ ~ L.{) m ~~ s:: cd N N M 00 ,c:( ::s Q rc:( ~ 0 0 0 co ~ .q;: 0 Ul 0 0 0 f'. m ............ p::; rare r--- Lfl LO r--... ("'f") Z t: Q) E-I "0 ~ Ul C"1 \0 ......... ~ \.0 U ~:::> N .--I H m p::; 8 0 t:: Ul 0 0 0 0 0 0 H ~ -,-t 0 0 0 0 0 Q -tJ 0 0 0 0 0 rei +J 0"\ - r-I LO If) 111 I./") LO CO:.... M 1""""1 M ,........I M ~ s:: >to.. ............ ~o z Q) ,...., 0. tJ 0. r::t: Ul Q) H ~ M N \.0 -.;::r 0 ru OJ U") \.0 ~ r-I a.n Q) Q) :> L.(') r-t 0 N 00 .c:( >-to .......... ~ I 0 \..0 ......... L11 Z H:>1 M M ......... M ..c:: o H - ,...., J.....I E-I ~ ct1 ~t) r--I Q) r-f C '0 ..,..-t cd -r-f +J 0:: .~ ~ 0 nj Cd r.c: .~ '0 H 0 +J :>t ~ ~ QJ rd 0 +J +J e :> OJ 0 r-I ~ Ul H 0 ,.....-i +J "C =' ..r-f OJ H rtS cU ...-1 0 Q m U 0 ~ ~ u (j191 e' prepar~bY Accounting Department March 31, 1989 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Original Date Lease Lease Lease Outstanding Purchase Purchase Purchase Balance Began Description Amount Ends 3/31/89 APPROVED AND EXECUTED 9/82 Vehicle and Communi- cations Mainten- ance Building $ 1,000,000 6/90 $ 217,164 12/83 Copiers 43,250 8/92 27,417 7/84 Utilities Copier 14,960 6/89 898 10/84 800 MHz System 2,888,682 10/91 1,127,340 Accounting System 250,000 98,029 3,138,682 1,225,369 4/85 Microfilm Equipment 75,640 3/90 17,466 7/85 Voting Machines 132,800 6/90 36,286 8/86 Data Processing Equipment 125,000 7/89 14,993 12/86 Mobile Radios - Police 745,320 6/91 397,295 Automatic Call Distributors 189,897 101,225 Leaf Pickup Equipment 203,114 108,271 Copiers 19,277 10,276 Airport Fuel Truck 21,682 11,558 Airport Mowing Equipment 9,989 5,325 1,189,279 633,950 7/87 Data Processing Equipment 198,918 7/89 35,477 7/87 School Vehicles 290,068 6/92 186,600 7/87 School Telecommunications Equipment 239,046 7/92 169,569 9/87 Data Processing Equipment 259,442 9/89 68,334 10/87 Jail Addition 245,385 12/01 228,428 Data Processing, 1,839,219 1,712,118 Human Services, 4,489,377 4,179,136 Courts Building 16,796,019 15,635,318 23,370,000 21" 755, 000 1 0192 e' e Date Original Date Lease Lease Lease Outstanding Purchase Purchase Purchase Balance Began Description Amount Ends 3/31/89 6/88 800 MHz Equip. - Rescue Squads 85,000 6/93 77,402 800 MHz Equip. - Sheriff 140,000 127,486 Fire Pumpers 264,000 240,403 Fire Station Apparatus and Furnishings 1,428,000 1,300,361 A T & T Phone Equip. 946,400 861,808 Filing System Treasurer 40,000 36,425 (Unallocated) 83,600 76,128 $2,987/000 $2,720,013 10/88 School Copier 21,600 9/93 20,617 11/88 school Capital Equipment 1,080,000 7/91 915,470 12/88 Airport State Police Hanger Addition 128,800 128,800 and County Warehouse 331,200 12/00 331,200 460,000 460,000 3/89 Geographic Information System ("GIS") - Automated mapping system $ 3,095,000 1/98 3,095,000 TOTAL APPROVED AND EXECUTED $37,720,685 $31,599,623 PENDING APPROVAL AND/OR EXECUTION None . [. 1 f'1 3 t .... ~ ~ .. " e' e CHESTERfIELD COUNTY PUtil.lC SCHOOLS CHESTERFIELD, VIRGINIA Schoo'l Administration Bui lding 9900 Krause Road Chesterfie'ld, Virginia 23832 April 11, 1989 7:30 p.m. SCHOOL ,BOARU_M[~B[HS Mrs. Maria Keritsis-Chainman, Clover ttill Jeffrey S. Cribbs-Vice Chairman, Midlothian Wil"liam H. Goodwyn, Jr., Bermuda Griffin R. Burton, Dale Mrs. Jean Copeland~ Matoaca f.E. (Gene) Davis, Ed.D., Division Superintendent AGENDA REGULAR MEETING OF THE SCHOOL BOARD A. Carl to Order, Roll Call, flag Sa"lute - Mrs. Keritsis9 preslding. Boy Scout Troop 888 u. Acceptance of Minutes March 14. 1989 (Regular School Board Meeting) c. Agenda Approval u. AWdrds dnd Recognitions 1130 - Recognition of Mathematics Partnerships E. Superintendentls Report #114- Update. on Japanese and Russian Programs 1132 - Monthly Financia"J Reports for January and February, 1989 1138 - CODlllunity Involvement Team family L.ife Education Curriculum Proposal 1139 - February 1989 Enrollment Update 1140 - Selection of Chester Midd"le Schoo"1 as Vanguard School 114 (RFI) - Response to Request for Information Regarding the San Marcos and EGI Family Life Education Curricula 115 (RFI) - Response to Request for Information Regarding Special Education Programs t . A. , 0194 e 'e .' . .. · i 4 ! f. Action Items 1. Consent Agenda personnel 1133 - Recommended Personnel Action for 1988-89 Business and Operations 1134 - Appropriation Adjustments for federal Projects 1135 - Request Approval of Petty Cash Reimbursements for March, 1989, Oisbursements 1136 - Construction Change Orders for Carver Middle and Clover Hill High Schools 1137 - Site Work Bids for Matoaca, Meadowbrook and Thomas Dale High Schools (to be delivered Monday) G. Non-agenda Items u. Discussion Agenda. agenda items.) (No pUblic testimony will be accepted on discussion J. Announcements, Communications, School Board Comments K. Execut"ive Session (personnel, legal, land/property acquisition) L. Adjournment General lnfonmation lhe Chesterfie.ld School Board meets on the second and fourth Tuesday of each month with the exception of July when it meets on the second Tuesday, August when it meets on the fourth Tuesday, November when it meets on the third Tuesday, and December when it meets on the second Tuesday. The meetings begin at 7:30 p.m. . All meetings are open to the public and dre held in the Board Room of the School Administration Bui lding, 9900 Krause Road, Chesterfield, Virginia. If the place or time is changed, the public will be notified. Following is the procedure by which the pUblic may speak before the School Board at any of the above meetings: 1. Persons wishing to be heard on action items must notify the .Superintendent's Office by 2:00 p.m. on the day of the meeting. 2. Persons who have requested to offer pub-lie testimony will be heard when each item is considered. '3;.. Persons to be heard on non- agenda i terns wi 11 be heard dur i ng the ..,~ spec if i ed sect i on of the meet i ng . , '. ", ~.." 2 -195 o e' e 4. It is requested that an individual conduct his/her presentation in three minutes; representatives of d group may speak for five minutes. 5. Pub I ic de "Iegat ions. (Pub 1 ic de legat ions or thei r representatives are requ ired to submit in writing thelr requests for hearings and their proposals to the O-ivision Superintendent at least five days prior to the meeting at which they wish to be heard.) ~ c9 ~ 3 e' e CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA School Board Meeting Minutes for March 14, 1989 A special meeting of the Chesterfield County Schoal Board for executive session was held on March 14. 1989, at.six oJclock in the Board Room of the School Administration Building. Mrs. Copeland moved that the Board enter executive session as prescribed by g2.1-344(la), Code of Virginia, 1950, as amended to discuss disciplinary act i on; Mr. Burton seconded the mot i on and 1 t was approved. The Board entered executive session at 6:10 p.m. At 6:40 p.m.. Mr. Burton moved that the Board end executive session and enter public session; Mr. Cribbs seconded the motion, and it was approved. Mr. Cribbs moved that concerning Student Case 89-4 Disciplinary Action, the Board accept the Superintendent t s reconunendation that the student be expelled from the school division at least through the remainder of the 1988- 89 school year and that the student not be allowed on school property or to attend any school sponsored activities through this period. Mrs. Copeland seconded the motion. and 1t was approved. Mr. Burton moved that the Board enter executive session as prescribed by 92.1~344(2), Code of Virginia. 1950, as amended to discuss land acqu1s1t1on; Mrs. Copeland seconded the motion and it was approved. The Board entered executive session at 6:50 p.m. Mrs. Copeland moved that the special meeting for the executive session be adjourned; Mr. Burton seconded the motion; it was approved, and the special meeting for executive session was adjourned at 7:30 p.m. Mrs. Keritsis called the regular meeting to order. Present: Maria Keritsis, Clover Hill; Jeffrey S. Cribbs. Midlothian; Griffin R. Burton, Dale; Jean Copeland, Matoaca; Dr. E. E. (Gene) Davis, Superintendent; Dr. Ann Fuqua. Assistant Superintendent for Instruction; Thomas R. Fulghum, Assistant Superi.ntendent for Operat ions and Fac111t1es; Ralph Westbay, Assistant Superintendent for Finance; Dr. Joyce luck. Acting Assistant Superintendent for Human Resources; Or. Carl Chafin, Managing Director for Planning and Evaluation; Debra Marlow. Director for Conunun1ty Relations; and Pat Bartlam, School Board Secretary. Absent: William H. GOOdwyn, Jr., Bermuda. The Pledge of Allegiance to the Flag of the United States of America was . recited. Mrs. .Keritsis recognized members of Brownie Troop #167 from Oak Grove Baptist Church.. The members of Brownie Troop #167 presented Girl Scout cookies to Board members and staff. , . , i 019'7 e 'e " Mr. Burton moved that minutes of the telJrudr.Y 28~ 1989, meeting be approved as presented; Mrs. Copeland seconded the motion, and they were approved. AGI' HUA APPROVAl . ...,----------- - ----------- Ur. UdV is asked the BOdru I ~ concurrence on Memor.andum # 124. Submi t td 'I uf the Special Education Plan. Approval wil'l be needed this evening. Mrs. Copeland moved the adoption of the agenda; Mr. Burton seconded the motion, and the agenda was approved. ~WAHOS AND RECOGNITIONS Memorandum #123 - Recoqnition of the ]988 State YouflY.uAuthors Winners Dr. Hazel McDorman, Instructional Specia'llst for Elementary Reading and Langudge Arts, recognized the following students from Chesterfield County who were among the state winners of the Eleventh Annual Young Authors Contest: Drew Miller~ Robious Elementary; Molly Anne Jones, Curtis Elementary; Timmy Price, Swift Creek Elementary; Kensy Lunsford, Robious E"lementary; Stephen Kirtley, Curtis Elementary; Kristen Davis, Gordon Elementary; Christopher Gunther, Providence Middle; Linwood B. Muire, III, Salem Church Middle; Derek Brooks, Providence Middle; Jeanny Kim, Carver Middle; and Neil Desai, M~adowbrook High School. " The Young Authors Contest, which is affiliated with the Virginia State Reading Association, has grown from several hundred participants to more than ten thousand students. Of the 25 first place awards given in the region, Chesterfield County students earned 13 of those awards. Mrs. Keritsis and Mr. Cribbs presented bookmarks to the winners. SUPERINTENOENT1S REPORT t4elT!orandum #125 - School Board Calendar Projected Activities ThrouQh July 1989 Proposed School Board planning calendars For the months of March through July were presented. Dr. Davis said the Board needed to consider a work session for salary analysis for certificated staff. The Board set a tentative date for that work session on May 1, 1989, at 3 p.m. at the School Administration Building. ACTION ITEMS ~emorandum #116 - Recommended Personnel Actjon for 1988-89 Mr. Burton moved that the School Board approve the personnel actions as listed and authorize the Superintendent to offer contracts, make assignments. approve appropriate salary placements in accordance with adopted salary scales or give appropriate notice of the action taken. Mr. Cribbs seconded the motion. and it was approved. t ....., 2 (, 19"8 ... e' e Memorandum 1124 - Submittal of FY90 Special Education Annual Plan and Related Documents Chesterfield County Public Schools. Special Education Annual Plan and Applications for Certain funds, 1989-90, has been distributed to the Board for review. The public was invited to provide input, and the Special Education Advisory Committee reviewed the proposal on February 21, 1989. Mrs. Keritsis asked if there were any major variances from the previous plan. Mr. Larry Caulder responded it was very similar to plans in past years. Mr. Cribbs asked about programs for the hearing and sight impaired related to this document. Mr. Caulder responded this document basically states all state and federal regulations are being met, but in terms of individual programs, they are not addressed ; n th is document. . Mr. Cr1 bbs cant 1 nued he had been "informed the school system has some creative and new initiatives going on particularly with the hearing impaired. It would be helpful for the Board to have additional information regarding those new initiatives. Mr. Cribbs moved that the School Board. approve and submit the FY90 Special Education Annual Plan and Related Documents; Mrs. Copeland seconded the motion, and it was approved. Memorandum #122 - Construction ChanQe Order for Chester Middle School Mr. Burton moved that the School Board approve this change order ;n the amount of $6,628.00 and authorize the Superintendent to implement the change. Mr. Cribbs seconded the motion. and it was approved. Memorandum 11126 - EC/AC Des iQn Enq; neers for CrestwQod.. Dav; sand Watk 1 ns Elementary Schools The School Board on December 13, 1988, authorized employment of the engineering f1rm of Roache, Mercer and Faison. Efforts to negot1ate a contract have been unsuccessful. and the firm has been notified that another firm will be recommended to the Board. The firm of Wiley and Wilson was the next qualified firm identified during the selection process, and representatives of Wiley and Wilson have indicated that they are in a position to accept responsibility for the above referenced projects. Mr. Cribbs moved that the School Board rescind the action of December 13. 1988, authorizing employment of Roache, Mercer and Faison. It is further reconunended that the School- Board approve employment of W1ley and Wilson, Architects and Engineers, and authorize the Superintendent to assign specific projects and negotiate a design contract. Mr. Burton seconded the motion, and it was approved. Memorandum #127 - 1988 Bond Capital Improvement ProQram Project BudQets Information identifying 1988 CIP projects by type of improvement and school location was presented and is listed below. Also included was the architectural/engineering firm assigned to each project and individual project budgets. Based on the engineers. and architects' best judgment at this point, Dr. Davis is suggesting that a budget be adopted for each individual project that was on the bond in 1988 to include contingency for construct1on, management and supervision. The reason is to watch and monitor the expenditures against an approved budget by the Board. 3 0199 1 .I e .e , 1988 CIP PROJECr BUDGETS IYPE PROJECT UESlGNER ~UOGtT tl/AC Be llwood S&B 1, 5~O,0<)O EC/AC Bens"ley HCYA 2,OOO~OOO EC/AC Bon Air MJT 1,975,000 EC/AC Carver TDFB 1,835,000 EC/AC Chalkley MJT 2,210,000 EC/AC Crestwood W&W 2,060,000 EC/AC Curtis SR&P 2,350,000 EC/AC Thomas Dale MJT 3,700,000 EC/AC Davis W&W 2,370,000 EC/AC Falling Creek Elementary SR&P 2,085,000 EC/AC Grange Hall TUFB 1 , 900 ,000 ECjAC Harrowgate S&B It84O,OOO EC/AC Hening S&B 1,825,000 EC/AC Manchester TDfH 3,825,000 EC/AC Matodca High S&P 3,300,000 EC/AC Meadowbrook HCVA 4 , 550 , 000 EC/AC Midlothian Middle HCYA 3,875,000 EC/AC Watkins W&W 1,850,000 Addition Bensley C&~J 1,000,000 Addition Midlothian MiddJe C&J 1,800,000 New 360 Elementary BeW&<; 5,540,000 New Chalkley/lO Elementary sew&<: 5,640,000 New 360/W Courthouse Middle S&B 11,500,000 New Bailey Bridge High School TMG 25,650,000 New Northern Area High School "IMG 26,350,000 New Spring Run Elementary BCW&G 6,035,000 New N60/W Huguenot Elementary BCW&G 6,035,000 Space Conversion/Ventilation 2,500,000 Construction Contingency 3,000.000 Management and Supervision 4,250,000 TOTAL $144,400,000 SOURCE Of FU<<lJS 1988 Bond Issue $143,100,000 1985 Bond Issue 1,300,000 TOTAL $144,400,000 KEY FOR DESIGN fIRMS Bond, Comet, Westmoreland & Galusha Carneal and Johnston H.C. Yu and Associates Mathew J. Thompson, III Simmons, Rockecharlie and Prince Smithey and Boynton The Moseley Group Torrence, Oreelin, Farthing & Buford Wiley and Wilson 4 BDW&G C&J HCYA MJT SR&P S&B TMG TDFB W&W (l2 0 0 '\ e- e Mr. Fulghum pointed out that since the first of January the County has advised us there is an anticipated change in procedures in" the assessment of building permit fees, planning review fees, etc. These funds were not anticipated in the original project budgets.. If the County follows through with the assessment of those fees, recommendations w111 have to be made at a later date to transfer funds from the contingency to cover those fees. The impact of ~hat unanticipated assessment of the total bond issue package could be as much as $570,000. Dr. Davis drew attention to a letter from Robert Hodder. Building Official, dated January 11, 1989, ind1cat1ng the County is no longer going to waive these fees. Mr. Cribbs asked if this is the total budget including land acquisition as distributed by project estimate? Mr. Fulghum responded that the land acquisition costs are included in individual projects. Mrs. Copeland stated the memorandum from Mr. Hodder bothered her in that -another $500,000 is being imposed on the school system that was unanticipated. Is there anything in back records that might have clarified there would be no fees charged? Was there anything 1n writing, or was "it just a gentlemanls agreement that has now been tossed out the window? Mr. Fulghum said he would have to go back several years to see if there was any written agreement. The Board asked the staff to see if there was an ordinance change and who approved this" change. Mr. Cribbs asked for budgetary impact from these fees; the Board may have to consider an amendment. Mrs. Ker1tsis stressed that a critical point is whether this action is from a Department or if it is action from the Board of Supervisors. Dr. Davis said he would meet with Mr. Ramsey and get answers. Mr. Burton moved that the School Board approve allocation of funds in the amount of $144,000,000 for the 1988 Capital Improvement Program as shown with the understanding that necessary future revisions will be recommended by the Superintendent as a part of monthly CIP status reports. Mrs. Copeland seconded the motion, and it was approved. Mrs. Keritsis recognized a class from Bird H1gh School that was observing the School Board meeting. Memorandum #128 - Memorial Nature Trail Dedicated to Mrs. Carol G. Jones to be Located at Fallinq Creek Elementary School The members of the Falling Creek Elementary School Parent-Teacher Association Executive Board have initiated and coordinated development of a plan to construct and maintain a memorial nature trail in memory of Carol G. Jones (who served as President of that P.T.A. during 1983-84 and 1984-85) in gratitude for her loyalty and support of the school. School Board policy requires approval of the Board in the naming of schools or any part of the school property. Mr. Burton moved that the School Board authorize development of a nature trail on the school property at Falling Creek Elementary School and approve naming it the Carol G. Jones Memorial Nature Trail. Mrs. Copeland seconded the motion. and it was approved. It' '-"". \. ,,~. ~; O~OJ '3 ~ :_.' 5 e e " Mrs. Keritsis commended the Falling Creek Elementary School PTA and asked that a letter be sent to the PTA and to the fdmily of Mrs. Jones. Memorandum #129 - Resolution for the Governorls Educational Technoloqy Initiative Procurement and FinancinQ Proqram A public hearing for this subject had been set for this evening. No one elected to speak. The School Board advertised for a public hearing to be held on this date in dccorddnce with Sections 22.1-/9(7) and 15.1-185, Code of Virginia 1950, as amended, on -the consent by the Board to the County of Chesterfield, Virginia, for the issuance of not to exceed $408,836.34 general 'obligation school bonds by the County to finance the purchase of equipment for school purposes through the Governor's Educat;onal Technology Initiative Procurement and Financing Program. The School Board authorized the Superintendent to sign the memorandum of agreement between the Virginia Department of Education and Chesterfield County School Division and adopted a resolution requesting participation of the Board of Supervisors in this program on September 27, 1988. The County Board of Supervisors adopted the resolution on October 12, 1988. lhe original funding amount was $352,200. The bids have teen finalized dnd the enrollment figures have been adjusted. by the State, and (:heslerf ie ld. s e") ig"ible fund ing in thi s program is now $408,836.34. The findiny include5 204 microcomputers ($]06,J~2.84). 49 printers ($24,867.50), dnd 8 satellite earth stations dnd receive classroum equipJnent ($/7,416). The following resolution was presented: HESOLUTION CONSENTING TO THE ISSUANCE, OELIVEHY AND SALE OF NOT TO EXCEED $408,836.34 GE.NERAl OBl IGA TION SCHOOL BONDS, EDUCAT I ONAL TECHNOLOGY SfR I ES, OF THE COUNTY OF CHESTERFIELU9 VIRGINIA WHEREAS, the Board of County Supervisors (the IIBodrdll) of the County of Chesterfield, on April 12!t 1989, will consider ddoptiny a resolution (the ItResolutionU) authorizing the issuance~ sale and del"ivery of not to exceed $408,836..34 General Obligation School Bonds, Educatlonal Technology Series (the "Bondsll), of the County of Chesterfie ld, Virginia, to the Virginia Public School Authority; NOW, THEREFORE, BE IT RESOLVED: 1. The County of Chesterfield School BOdrd hereby consents to the issuance, sale and delivery of the Bonds as authorized and approved, and requests the Board to authorize and a~prove the issuance, sale, and delivery of "the Bonds, all pursuant to the Resolution. 2. This resolution shall take effect immediately. Mrs. Copeland moved that the School Board ddopt the resolution to consent to the issuance, sale and delivery of the Bonds. Mr. Burton seconded the motion.. "..~~ 1 \": \\,. -". :... " 'l, \) "l, 6 , e- e Mr. Cribbs stated he continued to have reservations about this. He has no reservations in terms of the educational benefit; he has concerns that a debt is being accepted for which there is not a direct appropriation over the life of the period. He is concerned that those continuing appropriations tend at times to work against our local funding; he is concerned about the long-term cost of maintaining the assets once here. He is fully supportive of the program being made available, but has serious reservations and because of.this. will not be able to vote in favor of the resolution. Mrs. Kerits1s. Mr. Burton and Mrs. Copeland voted 'tAyell; Mr. Burton voted uNou. The motion was carried. Or. Davi s stated he had been informed by the State Department that as soon as the Board of Superv i sors approve s th i s reso 1 ut 1 on t App 1 e Computers will be shipped across the State. Mrs. Keritsls asked once the equipment is received, how and where will it be distributed? Dr. Davis stated they must be in the middle schools; they must first have priority use for sixth grade students who are at risk as a result of the 1 iteracy passport exam; there must be a specific progr~m set up at each given middle school. ANNOUNCEMENTS Mr. Cribbs reminded those in attendance there will be a joint meeting of the Clover Hill, Da 1 e and M1d loth1 an Communi cat ion Networks on Thursday. March 16, at 7:30 p.m. at Manchester High School. He invited all those interested to attend. Mrs. Copeland requested that a thank you letter be sent to the Brownie Troop for the Girl Scout cookies. There being no further business, the meeting was adjourned. -.t 0203 7 ' J' '. . '\: /., ~ / MEETING OATE~ REPORT ON: .J! . '"9 t/ 2- -- ) r f' · CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA REPORTS April 6, 1989 . '.' 13 .'rz,.'2 .'. Roads Accep~ed into the State Secondary System ATTACHMENTS.: YES 0 NO 0 SIGNATURE: ~ ADMINISTRATOR O~Oi ....i. . e .. .~, COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STRE ET RJCHMOND, 23219 March 20, 1989 OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolutions dated July 27, 1988, the following additions to the Secondary System of Chesterfield County are hereby approved, effective March 20, 1989. ADDITIONS RIGGERS STATION - SECTION 1 LENGTH Route 4050 (Riggers Station Drive) - From Route 620 to Route 4052. 0.15 Mi. Route 4051 (Trail top Terrace) - From Route 4050 to Southwest cul-de-sac. 0.20 Mi. Route 4052 (Woodsacre Lane) - From Route 4050 to Route 4051. 0.12 Mi. MANSFIELD CROSSING - PHASE I & II Route 3783 (Briarhurst Road) - From Route 4090 to 0.07 mile Northwest Route 4090. 0.07 Mi. Route 4090 (Mansfield Crossing Road) - From Route 720 to 0.07 _mile North Route 3783. 0.23 Mi. Route 4091 (Mansfield Crossing Crout) - From Route 4090 to East cul-de-sac. 0.04 Mi. 0205 TRANSPORTATION FOR THE 21 ST CENTURY ~ ... ...... ) . e e Board of Supervisors March 20, 1989 Page Two Route 4092 (Mansfield Crossing Lane) - From Route 4090 to Southwest cul-de-sac. Route 4093 (Mansfield Crossing Terrace) - From Route 4090 to West cul-de-sac. Sincerely, ~~~ Oscar K. Mabry. V Deputy Commissioner 0.07 Mi. 0.03 Mi. O~06 e e COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RfCHMOND,23219 March 20, 1989 OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Addition Chesterfield County INDUSTRIAL ACCESS Board of Supervisors County of Chesterfield P. o. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated November 12, 1987, the following addition to the Secondary System of Chesterfield County is hereby approved, effective March 20, 1989. ADDITION NISSHO IWAI/FUJI LATEX LENGTH Route 926 - From Route 746 to 0.30 mile South Route 746. 0.30 Mi. Sincerely, tJtf~/2.f::J; Oscar K. Mabry Deputy Commissione o~o, TRANSPORTATION FOR THE 21ST CENTURY )l ~, ~. ....4:i -.J ..) L-. ~ _ , ." l' ' .'" e e COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND. 23219 March 17, 1989 OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P.O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated June 22, 1988, the following additions to the Secondary System of Chesterfield County are hereby approved, effective March 17, 1989. ADDITIONS DEER MEADOW LENGTH 'Route 1921 (Brandermill Parkway) - From 0.06 mile North Route 3870 to 0.27 mile North Route 3869. 0.37 Mi. Route 3869 (Deer Meadow Drive) - From Route 1921 to West cul-de-sac~ 0.34 Mi. Route 3875 (Deer Meadow Road) - From 0.04 mile Northeast Route 3870 to Route 3869. 0.05 Mi. Route 3876 (Deer Meadow Place) - From Route 3869 to South cul-de-sac. 0.04 Mi. Route 3877 (Deer Meadow Terrace) - From Route 3869 to South cul-de-sac. 0.06 Mi. Route 3878 (Deer Meadow Court) - From Route 3869 to North cul-de-sac. 0.05 Mi. 020& TRANSPORTATION FOR THE 21ST CENTURY i. I' . ~...~. .~~~ e Board of Supervisors March 17, 1989 Page Two Route 3879 (Deer Meadow Lane) - From 0.07 mile North Route 3869 to 0.11 mile Southwest Route 3869. Sincerely, e ~a:y~ Deputy Commissioner 0.18 Mi. 0209 . ~:'. 4 J e . COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 March 20, 1989 OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated November 23, 1988, the following additions to the Secondary System of Chesterfield County are hereby approved, effective March 17, 1989. ADDITIONS BROOKFIELD SOUTH - SECTION B LENGTH Route 2662 (Morelock Drive) - From 0.03 mile South Route 2263 to Route 3339. 0.03 Mi. Route 3339 (Morelock Court) - From 0.04 mile West Route 2662- to 0.04 mile East Route 2662. 0.08 Mi. Sincerely, f3:fe&P X. Oscar-f{. Mabry Deputy Commissioner 021.0 ' TRANSPORTATION FOR THE 21 ST CENTURY e e COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND. 23219 March 14, 1989 OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Abandonment Chesterfield County Project: TROQ-020-101, C503, RW203 Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated November 23, 1988, the following abandonment from the Secondary Sytem of Chesterfield County is hereby approved, effective March 14, 1989. ABANDONMENT LENGTH Route 652 (Old Hundred Road) - From Route 76 to Route 754. 0.37 Mi. Sincerely, ~~ Deputy Commissioner f:' ., .,-l ", ,r ""' 4" Jl. TRANSPORTATION FOR THE 21 5T CENTURY e e COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND,23219 March 16, 1989 OSCAR K. MABRY OEPUTY COMMISSIONER Secondary System Addition Chesterfield County Board of Supervisors County of Chesterfield P. o. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated March 23, 1988, the following addition to the Secondary System of Chesterfield County is hereby approved, effective March 16, 1989. ADDITION Route 865 (Treely Road) - From Route 625 to 0.32 mile East Route 625. LENGTH 0.32 Mi. Sincerely, ~~/ Deputy Commissioner TRANSPORTATION FOR THE 21 5T CENTURY ~)212 e e .. COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND. 23219 March 17, 1989 OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. o. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated October 12, 1988, the following additions to the Secondary System of Chesterfield County are hereby approved, effective March 17, 1989. ADDITIONS MASON WOODS - SECTION B LENG-rH Route 4020 (Mason Crest Drive) - From Route 641 to Northwest cul-de-sac. 0.09 Mi. Route 4021 (Mason Run Drive) - From 0.02 mile Northeast Route 4020 to Southwest cul-de-sac. 0.19 Mi. Route 4022 (Mason Run Court) - From Route 4021 to Northwest cul-de~sac. 0.07 Mi. Route 4023 (South Run Court) - From Route 4021 to Northwest cul-de-sac. 0.06 Mi. Sincerely, ~~~ Deputy Commissioner () 21~ 3 TRANSPORTATION FOR THE 21ST CENTURY e e COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 March 17, 1989 OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Addition Chesterfield County Board of Supervisors County of Chesterfield P. o. Box 40 Chesterfield, VA 23832 , MEMBERS OF THE BOARD: As requested in your resolution dated August 24, 1988, the following addition to the Secondary System of Chesterfield Counnty is hereby approved, effective March 17, 1989. ADDITION 360 COMMERICAL PARK WEST LENG~H Route 3315 (Paul brook Drive) - From Route 3036 to West cul-de-sac. 0.15 Mi. Sincerely, ~:::~y~ Deputy Commissioner (1'21!4 ., .">, TRANSPORTAT'ON FOR THE 21ST CENTURY e e COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND. 23219 March 17, 1989 OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated November 9, 1988, the following additions to the Secondary System of Chesterfield County are hereby approved, effective March 17, 1989. ADDITIOIfS BElLEY COSMOPOLITAN - PHASE IV LENGTH Route 3823 (Llama Lane) - From 0.01 mile North Route 3825 to Northwest cul-de-sac. 0.15 Mi. Route 3826 (Elkview Drive) - From Route 3823 to 0.06 mile North Route 3823. 0.06 Mi. Sincerely, ~~~~ Oscar K. Mab~; ~-- U Deputy Commissioner ,;\ ? 1~ ~ "',.1 'lit... .... :~ TRANSPORTATION FOR THE 21ST CENTURY "". .~~ ~ e e COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND. 23219 March 23, 1989 OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. o. Box 40 Chesterfield, Virginia 23832 Members of the Board: As requested in your resolutions dated october 12, 1988, the following additions to the Secondary System of Chesterfield County are hereby approved, effective March 231 1989. ADDITIONS LENGTH NEWBY'S WOOD - SECTION B Route 3685 (Newby's Wood Trail) - From 0.02 mile North Route 3686 to 0.02 mile North Route 3688. 0.15 Mi. Route 3688 (Berry Patch Drive) - From Route 3685 to Northeast cul-de-sac. 0.14 Mi. OLD CREEK WEST - SECTIONS 6 & 7 Route 4040 (Darcy Lane) - From Route 837 to 0.06 mile Southeast route 4041. 0.12 Mi. 0216 TRANSPORTATION FOR THE 21ST CENTURY 'P'.. . · ,. e e Board of Supervisors March 23, 1989 Page Tw'o Route 4041 (Darcy Court) - From Route 4040 to Northeast cul-de-sac. 0.04 Mi. Sincerely, 021 '? ~. e e .. . ,-J .~ "I ....., .....;;. J '-. COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 JACK HODGE ..:..~ CHIEF ENGINEER March 22, 1989 Change in Primary System Route 1 Project: 569 DW-l Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 Dear Board Members: Change in Primary System made necessary by relocation and construction on Route. I, Project: 569 DW-I, in Chesterfield County was confirmed by the Commonwealth Transportation Board. on March 16, as shown on the attached sketch a~d described as follows: SECTION ABANDONED AS PROVIDED UNDER SECTION 33.1-148 OF THE 1950 CODE OF VIRGINIA: Section 1 - Old location of Route I, west of the new location, from Station 335+40 to Station 343+50 0.15 Mi. Attachments 0218 TRANSPORTATION FOR THE 21 5T CENTURY ...... .S ..~ ~........... -.....: k ~ ,,'i " ~, ..... ~ ~ Q.~ ~ q O~ !'1 0.. .... 0 t: ~ ~~ ~ .~~ I 4l), Q,,: <t "" ~ ~ .V)~ ti\ . ~ TJ' Q.l ~ ~ <() ~ ';, e e s"r I ~ Q (.; ~~ ......\:: ~~ ~~ t')t; ! I c ,~ ~ l-t ~ 0:: W f-o U') ~ ::x:: u ~ l) ~ ~"'-VJ' >-' f-i Z :=J o U , I 8 I I I I o"r ("~ .R ~ ~~ tr) .s: E' E ~~ O~ ~ ~~~'p0";L o """ + U'"I M 1""\ C'(I .u U'J o V"'l + f"1 ~ f""I rO L.I V'l Q Z W o ~ H p Z < z~ o H:3. E-lO ~ UO"\ 0\0 HLrl W P:::: >-' ~ Z p o u E-t OU f-I~ ~ wo ::>P=: Q~ "'0 OJ OJ rl t:: -rl 0 ~ "'0 c: If') C'd -1' ..CI m 0 QJ ...0 0 .u ~ a .,...c .u ~ u 0 ~ ~ M 0 ~ 0 c: 0 .rf .w u OJ U) ~ 0.. bO ((J ~ ~ "H Q'\ n3 )..4 00 J-J QJ 0"1 H Q) ......... . t:: l.I-t -M 0 co C"I . eN .~ .u >-.. o..u H OJ .~ en ~ . o~ ~ 'b! ~ )...l t. · ~ .D ~ 0219 Cd ..... Q) "t\ =:> H ~ .(,.00 ~ ~ S~E' o H W H ~ ~ fs.J ~ Ui W ::c u ::E WI""""f H UJW ~~ U)~ o ~cG ~ ~z >::0 H p:::z P-IO H ZE-t HU ;:J ~o::: OH 2:;(1) <z ~o UU "! e . COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET R'CHMOND, 23219 April 3, 1989 OSCAR K. MABRY DEPUTY COMMtSSlONER Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: AS requested in your resolutions dated July 27, 1988, the following additions to the Secondary System of Chesterfield County are hereby approved, effective April 3, 1989. ADDITIONS LENGTH SHADOW RIDGE Route 298~ (Sandyridge parkway) - From 0.08 mile West Route 2990 to Route 1921. 0.11 Mi. Route 3869 (Shadow Ridge Road) - From Route 1921 to Northeast cul-de-sac. 0.39 Mi. Route 3890 (Shadow Ridge Court) - From Route 3869 to North cul-de-sac. 0.05 Mi. Route 3891 (Shadow Ridge Place) - From Route 3869 to North cul-de-sac. 0.04 Mi. Route 3892 (Shadow Ridge Lane).- From Route 3869 to Northwest cul-de-sac. 0.06 Mi. 0220 TRANSPORTATION FOR THE 21ST CENTURY e . Board of Supervisors April 3, 1989 Page Two TURTLE HILL Route 3893 (Turtle Hill Road) - From Route 1921 to East cul-de-sac. Route 3894 (Turtle Hill Lane) - From Route 3893 to Northeast cul-de-sac. Route 3895 (Turtle Hill Court) - From Route 3893 to South cul-de-sac. Route 389.6 (Turtle Hill Place) - From Route 3893 to North cul-de-sac. Route 3897 (Turtle Hill Circle) - From Route 3893 to North cul-de-sac. Sincerely, ~ /~ c124-"J-~Yl~ Oscar K. Mabry Deputy Commissioner 0.29 Mi. 0.08 Mi. 0.05 Mi. 0.03 Mi. 0.05 Mi. .0221 e e COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMONDf 23219 April 3, 1989 OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated December 14, 1988, the following additions to the Secondary System of Chesterfield County are hereby approved, effective April 3, 1989. ADDITIONS LENGTH CROSS CREEK - SECTION A Route 3773 (Crossing's Way) - From Route 714 to 0.01 mile Northeast Route 3775. 0.16 Mi. Route 3774 (Crossing's Way Court) - From Route 3773 to Southeast cul-de-sac. 0.06 Mi. Route 3775 (Crossing's Way Terrace) - From Route 3773 to Southeast cul-de-sac. 0.06 Mi. Sincerely, ~~~/ Oscar K. Mabry Deputy Commissioner ~j 222 TRANSPORTATION FOR THE 21 ST CENTURY '. . . 1 3 f( I 5_ e CHESTERFIELD COUNTY: BOARD OF ,SUPERVISORS, AGENDA REPORTS April 12, 1989 MEETING DATE: ... . REPORT ON: Dinner Meeting with Volunteer Fire Chiefs ,- 13. 'K. 3 . . ..Normally, the Boarq polds Volunteer District Fire Chiefs. be~n suggeste~ -for this meeting. an annual' mee~ing with May 10, 1989 at 5: 00, p.m. . ATTACHMENTS: YES [J NO C SIGNATURE: ~ COUNTY ADMINISTRATOR the has 022tJ MEETING DATE: REPORT ON: . 1 3, 1<, '1 .. CHESTERFIELD COUNTY. BOARD OF SUPERVISORS AGENDA REPORTS, April 12, 1989 PUBLIC HEARI~G SCHEDULE Clear .,at,. this time.. ATTACHMENTS: YES D NO [J SIGNATURE: ~. COUNTY ADMINISTRATOR . 13.K.4. (}22,1