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04-12-1994 Packet
Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page AGENDA April 12, 1994 Item Number: 6. 1 of 2 Subject: Public hearing to consider authorizing the County Administrator to convey to J. M. Mullis, Inc. or its designee twenty acres, more or less, of a parcel currently optioned by the County fronting Ruffin Mill Road approximately 550 feet from Continental Boulevard and known as Tax Map Parcel #150-9-1-7; and further to consider inducements to attract a manufacturing company to build a facility in Chester- field County. Appropriation of funds in the amount of $300,000 from the Industrial Park Reserve Fund to be used for economic development inducements. County Administrator's Comments: County Administrator: Board Action Requested: In order to meet thc local matching fund requirement necessary to receive a grant from the Governor's Opportunity Fund, the Board of Supervisors is requested to authorize the following: 1). Appropriation of funds in the amount of $300,000 from the Industrial Park Reserve Fund to be used for economic development inducements. 2.) Use of Utility Inducement Funds not to exceed $95,000 to extend a water line under Ruffin Mill Road to serve tax map parcel #150-9-1-7 and to pay offsewer assessment and develop- ment district fees on tax map parcel # 150-9-1-7; and waiver of the requirement of the Utility Inducement Fund that the County's share of the total cost of a project not exceed 75%. 3.) The County Administrator to excercise the option currently held on twenty (20) acres of land, being a part of tax map parcel # 150-9-1-7. 4.) The County Administrator to enter into an agreement on behalf of Chesterfield County with J.M. Mullis, Inc. or its designee, approved as to form by the County Attorney, in which the County shall agree to convey the twenty (20) acres of optioned property to J.M. Mullis, Inc. or its designee provided J.M. Mullis, Inc. or its designee agrees to meet certain conditions and performance standards set forth in the agreement. 5.) terms of the agreement. Preparer: / ff Gary/RfMe/Laren A~achments: Yes ~ No The conveyance of the twenty (20) acre site to J.M. Mullis, Inc. or its designee pursuant to Title: Director, Economic Development # 010 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12, 1994 Item Number: Page 2 of 2 Subject: Public heating to consider authorizing the County Administrator to convey to J. M. Mullis, Inc. or its designee twenty acres, more or less, of a parcel currently optioned by the County fronting Ruffin Mill Road approximately 550 feet from Continental Boulevard and known as Tax Map Parcel 150-9-1-7; and further to consider inducements to attract a manufacturing company to build a facility in Chesterfield County. Summary of Information We have been working through J.M. Mullis, Inc., a location consultant, since October of 1993 to attract a manufacturer of refrigerated display cases. We have been notified by the company president that Chesterfield County has been selected as the preferred location subject to certain incentives from the Commonwealth of Virginia and Chesterfield County. Once the state and local incentives have been finalized and the parent company's Board of Directors have given final approval for the project, the company will move forward immediately with construc- tion plans. Staff recommends approval of these incentives for a company with significant potential to grow beyond this initial phase. AGI4M31/erk I# Martin ~ite Ruffin Mill Road Chesterfield County, VA Subject Acreage - 20 acres Zoning - 1-2 Subject Site tt,-tt .M-/ Ruffin Mill Road N 1-95 012 An Affiliate of Media General P,O. BOX 85333 RICHMOND, VIRGINIA 23293-0001 (804) 649-6000 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12~ 1994 Item Number:. 5.A. Page i of ~ Subject: Board resolution to recognize Fay R. Wilmer on her retirement from 26 years of service. Count~ Administrator's Comments: Board Action Requested: Resolution to recognize Fay Wilmer's service to the County. ,Summar~ of Information: Whereas, Mrs. Fay R. Wilmer has provided the citizens of Chesterfield County with quality library service from 1967 to 1994; and Whereas, Mrs. Wilmer has played an important role in the early development of the library system and expansion of library services at the Chester Branch Library; and Whereas, Mrs. Wilmer has served on numerous committees for the library system, especially the adult fiction, group; and Whereas, Mrs. Wilmer organized and presented library programs such as the successful twenty-fifth anniversary celebration of the Chester Branch Library. Now, Therefore Be It Resolved, that the Chesterfield County Board of Supervisors recognize the loyalty and service given by Mrs. Wilmer to Chesterfield County. And, Be It Further Resolved, that a copy of this resolution be presented to Mrs. Wilmer and 'that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. Robert Wagenknec~ Director Coun~ Administrato~ ~ Attachments: Yes No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12, 1994 Item Number: Page ~ of_]. Subject: Recognizing the Week of April 24 - 30, 1994 as "National Secretaries' Week" Count7 Administrator's Comments: CountyAdministrator: BoardAction Requested: Summaryoflnformation: WHEREAS, The importance of professional secretaries to American public and private organizations has been recognized by the designation of April 24 - 30, 1994 as "National Secretaries' Week"; and WHEREAS, Persons who serve Chesterfield County in this job classification must meet high standards of performance through a combination of effective interpersonal abilities and technical clerical skills, responsive and courteous service to citizens and fellow employees, and knowledge and application of numerous County and departmental policies and procedures; and WHEREAS, The Administration wishes to express its appreciation to all County secretaries for their dedication to excellence in public service and for their contributions to the County team. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes all its secretaries for their invaluable assistance to the County and.its citizens. Preparer: ~'~/~ ] ~J~ ~3~ '~- F~ed~rick-W. Willis, Attachments: ~'~ Yes Jr. NO Title: Director, HRM Meeting Date: April 12~, 199h CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page ~ of i Subject: Volunteer Appreciation Week- April 17 ' 23, 1994 Count~ Administrator's Comments: CountyAdministrator: BoardAction Requested: Recommend adoption of the attached resolution. Summary of Information: National Volunteer Week is April 17 - 23, 1994. Staff recommends observing this same week as Volunteer Week in Chesterfield County in recognition of the valuable contributions made by our volunteers. Preparer: Frederick W. Willis, Jr. Attachments: Y~s ~ No Title: Director of Human Resource Manasement DECLARING APRIL 17 - 23, 1994 AS "VOLUNTEER APPRECIATION WEEK" IN CHESTERFIELD COUNTY WHEREAS, volunteers lead the community in showing a genuine self-sacrificing spirit that benefits countless individuals; and WHEREAS, volunteering is recognized as an integral part of government and industry in contributing to the achievements that enhance our Nation; and WHEREAS, volunteers work together to enable us to meet the goals of the organization which improves our responsiveness to citizens; and WHEREAS, volunteers in Chesterfield County give thousands of hours of service; and .WHEREAS, these volunteers have contributed significantly to the quality of life in our County, in our Commonwealth and in our Nation. NOW, THEREFORE, during National Volunteer Week, April 17 - 23, 1994, let us declare "Volunteer Appreciation Week" in Chesterfield County and urge all to honor our volunteers for their contributions to our County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ! of 1 ' AGENDA ' )ate: Ar)ril 12, 1994 Item Number: 2.A. Meet Subject: COUNTY ADMINISTRATOR'S COMMENTS Count~ Administrator's Comments: CountyAdministrator: BoardAcfion Requested: Summary of Information: Mr. Kevin Byrnes, Executive Director of the Central Virginia Waste Management Authority (CVWMA), will present a brief overview of the Curbside Recycling Program, specifically changes being implemented prior to the effective date of its service contract with the County. See attached. Preparer: ,~_~,~L~LL~)~. ~0~ Title: Clerk to Board of supervisors Theresa ~n.. Pitts # 001 Attachments: I Yes ~-] No .... vv ±viz- 2'14~4 \\'cst L,'dmrnmn Avcnuc. ~, RMmumd, \'ir,ciI:i:l 2322? Suite 104 804/359-8413 Fax 804/359-8421 March 21, 1994 Mr. Lane B. Ramsey County Administrator County of Chesterfield P.O. Box 40 Chesterfield, VA 23832 RE: County Board Work Session/Briefing on Curbside Recycling Program Dear Mr. Ramsey: In anticipation of the major changes to the curbs/de recycling program which become effective April 18, 1994, I am writing to offer the service of the CVWMA staff to provide an advanced briefing to the Chesterfield County Board of Supervisors on the changes being implemented prior to the effective date of the nexv contract. As you may know, a significant public education and information program is being implemented by the CVWMA to orient all County residents to the changes in this regional project. If you would like to schedule such a briefing, please call Julie Richard or myself with the date and time of the desired briefing presentation so that we may make appropriate arrangements. We believe this opportunity to inform the County's elected officials about the program and answer any questions which they may have Will be instrumental to a smoother transition with the new program. We look forward to hearing from you! CC: Mr. Bradford S. Hammer, Assistant County Administrator, County of Chesterfield Mr. William H. Howell, Director of General Services, County of Chesterfield Ms. Julie E. Richard, CVWMA Sr. Public Information Specialist Sen'lng the Cities of Richmond. Petersburg Colonial Heights and Hopcwcll, the Town of Ashland and the Counties of Charles Cit~'. Chesterfield (;t~.'hland, Hanover, Hcnrico. Ncu' Kent, Powhatan, and Prince George Printed on Recycled Paper CHESTERFIELD COUNTY CURBSIDE RECYCLING PROGRAM Q&A Q: Q: What is the EPA hierarchy for managing municipal solid waste? 1. Reducing the amount of waste that we produce and decreasing the toxicity of that waste; Reusing waste products in beneficial ways, including composting organic materials such as yard waste and using the compost to improve soil quality; and Recycling materials, such as paper, bottles, and cans by returning them to the manufacturing stream to be used as feedstocks for new products and materials; Followed by burning waste for recovery of energy, burning waste to reduce its volume, and landfilling waste. While landfilling is the lowest priority on the hierarchy, it is also one of the most important, because each of the other strategies depend on the availability of environmentally sound landfills for some waste stream items. How does the curbside recycling program work? In mid-April the regional curbside recycling program will be serving about 113,000 households in Central Virginia. In Chesterfield County approximately 40,000 single-family and duplex homes receive bi-weekly curbside collection of selected recyclable materials. Every other week, on designated recycling days, residents place their newspaper and mixed paper in separate grocery sacks beside the bins, and place glass bottles and jars, plastic bottles, aseptic containers and poly-coated paperboard, and metal cans in their 18-gallon recycling bins at the front curb. These materials are picked up by Waste Management of Richmond, through a contract administered by the Central Virginia Waste Management Authority on behalf of the County and the Authority's other member jurisdictions. What additions and changes are being made in the curbside recycling program ? Beginning April 18, 1994, County residents may add mixed paper to the list ofrecyclable items at the curb. Also a change in the types of plastic accepted in the program will occur. Mixed paper will include: - phone books and paperback books -"junk" mail - corrugated boxes - grocery bags (brown and white) - chipboard boxes (cereal boxes, dry food boxes) - colored paper - copy paper and computer paper - magazines - envelopes Plastic container changes - Accepting only bottles with the PET gl and HDPE g2 recycling symbol, but eliminating wide-mouth gl and g2 containers such as tubs and cups. Accepted items include: - soda bottles ~ milk and juice jugs - shampoo and detergent bottles - various other bottles with the PETE #1 or HDPE g2 symbol on the bottom - motor oil, pesticide, and herbicide bottles are not accepted. Q: What promotional and eductu,onal activities are being conducted by th~ CVWMA to inform residents of the changes in the program? Q~ Q~ · · · · · · "Recycling speaker's bureaus" have been developed in each participating jurisdiction. Letters have been sent to civic organizations and Parent Teacher Associations informing them of the changes in the program and that speakers are available to provide further information upon request. An environmental art contest was conducted in the high schools of the jurisdictions participating in the curbside recycling program. The winners of the contest were presented with a coupon for a free class at the Virginia Museum of Fine Art or the Hand Workshop. The winning art is being showcased in the curbside recycling calendar. All residents in the curbside recycling program will receive program information inside a clear litter bag. The program literature includes a collection day card and a bin sticker listing items that may be recycled and a 21-month (April 1994 -December 1995) calendar which highlights the collection schedule and provides comprehensive information on recyclables collected and program guidelines. Any new residents in the program will receive an 18-gallon, green curbside recycling bin along with the information packet. Letters have been sent to religious institutions informing them of the changes in the curbside recycling program. In the letter, a summary of the changes was provided to be reproduced in a newsletter or bulletin prior to April 18th. The spring issue of the "At the Curb" newsletter has been dedicated to informing residents currently in the program of the up-coming changes. Information has been sent to all Neighborhood Watch organizations to be reproduced in newsletters and other related materials. Area grocery stores, including Ukrop's, Community Pride, The Grocery Store, Winn Dixie and Food Lion, have been contacted and have agreed to print information about the program in upcoming newsletters or will allow the CVWMA to place flyers about the program in their stores. A press release introducing the new program was issued on March 30th to 28 media outlets including print, radio and television. Public Service Announcements (PSAs) were issued on April 4th to 24 radio and television stations. Follow-up calls have been made to ensure the PSAs will mn. Earth Day Public Service Announcements read by Ms. Richard are currently running on WVGO FM106 regarding changes in the program. Mr. Byrnes is being interviewed by Lou Dean at WRVA AMll40 about the changes to the program. A press release announcing the regional kick-off of the program was issued to 28 media outlets, including print, radio and television. An "on-air," 15 minute interview was conducted by WDCK FM95.6 featuring Ms. Richard and Mrs. Holland on April 5th. The interview will air twice with sound bites from the interview used intermittently through April and May. Ms. Richard and Mrs. Holland participated in the Downtown Team Process Community Clean-Up event held at the James Center on April 7th. A Curbside Recycling Kick-off will be held April 18th. Follow-up information will be provided periodically. What organization in Chesterfield County is providing information on the curbside recycling program? Chesterfield County has established a recycling speaker's bureau of trained volunteers to speak to groups and organizations about the additions and changes in the curbside recycling program. To schedule a speaker please contact Ms. Cheryl Harvey, the County's Volunteer Coordinator, at//7514142. Are residents charged for this curbside recycling service? No, service is provided through the local tax monies appropriated by the County Board of Supervisors. 2 Q: What is the purpose of recyStr~g? '~ Q: Q: Q: Recycling's purpose is to provide clean, recyclable material to substitute for raw materials used in making various products. In order to produce good substitute products, the industry asks that the public follow a few program guidelines: -- Throw away lids and bottle caps (Metal and plastic contaminate the glass and plastic stream) Rinse all containers thoroughly to remove food and beverage residue (Eliminates food odors which attracts stray dogs, other pests and insects) Flatten plastic bottles and bi-metal cans (Saves space in collection truck; thereby reducing frequency of trips between collection routes and the processing center, and reduces vehicle traffic in the neighborhood) -- Bag newspapers in paper grocery bags and set them beside the recycling bin. -- Place mixed paper in separate paper grocery bags beside the bin, as well. -- Please do not leave empty bins at the curb. What is the recycling curbside collection schedule? The curbside recycling collection is every other week in the County. The collection schedule is divided by the Midlothian Turnpike. Residents north of the Midlothian Turnpike receive collection one week and residents south of the Midlothian Turnpike receive collection the opposite week. Bins must be at the front curb before 7:00 a.m. Please see your curbside calendar and collection day card for more specific information. Why has the curbside recycling program been expanded? The Central Virginia Solid Waste Management Plan, which presents the long-range solid waste management and recycling objectives for Chesterfield County and surrounding jurisdictions, calls for the County to provide curbside recycling service to single-family and duplex dwellings within the County in order to meet the State- mandated recycling goal of 25 percent by 1995. Aside from this requirement, the expansion will help divert the maximum amount of recyclable materials from landfill disposal. Through this diversion, the County not onlly saves landfill capacity for the future but saves the cost of landfill disposal. This cost savings lowers the effective overall cost of the County's recycling program. Through aggressive recycling, the County is demonstrating a commitment to protecting the environment, conserving natural resources, and providing job opportunities and economic development potential. What materials are collected in the enhanced curbside recycling program beginning April 18, 19947 Participants can place the following materials at the curb for recycling pick-up: · · · 0 · Newspapers, including glossy inserts that come with the newspaper; Glass bottles and jars (clear, brown, and green and :light blue); "Narrow-neck" plastic bottles labeled with a number 1 or number 2 recycling symbol on the bottom; Metal food and beverage cans and disposable alumirmm foil products; and Aseptic and poly-coated beverage containers (juice boxes and milk cartons). Mixed paper, including copy paper, computer paper:, "junk" mail, colored paper, telephone books, chip board (cereal boxes - remove plastic or foil liners), corrugated boxes, magazines, envelopes, brown and white paper grocery bags. Q.. Q; Q: A: Q: A: Q~ Why are only certain types od plastics accepted? The CVWMA only collects those recyclables which can be marketed, or sold to an end-user. Many times, recyclables, especially plastics, are difficult to market. In these cases, an end-user manufacturer may charge a tipping fee (like a landfill does) to take the recyclable material, instead of buying it as they would virgin supply materials. What are the preparation guidelines for the recyclabIes collected in the program? · · · · · · Place newspapers in paper grocery bags and set beside curbside bin; Place mixed paper in separate paper grocery bags and set beside curbside bin; Remove and throw away all bottle caps and lids; Rinse and drain all containers; and Flatten plastic bottles and metal cans to conserve space in the bin and the collection truck. Set-out materials, rain or shine! The collection crew will not reject wet paper products. What happens to the recyclables once they are collected? The recyclables are taken to a Materials Recovery Facility (MRF) located in Richmond, where they are sorted, processed, and stored until they are sold to product manufacturers. Under CVWMA contract, all recyclables collected by the contractor must be marketed, regardless of cost, to a recycler. What happens ifa resident's recycling day falls on an "official" holiday (when no recycling collection services are offered)? If one of the six "official" holidays (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, or Christmas Day) falls on a resident's recycling day between Monday and Friday, they should place their recycling bin at the curb on the NEXT DAY. (If a holiday falls on a Friday collection day, for example, residents would set-out recyclables for collection on Saturday.) If these holidays fall on a Saturday or Sunday, the collection schedule is not affected. Questions about holiday collection, missed pick-ups, or any other operational issues should be addressed to Waste Management of Richmond's Recycle America Division at 1-800-339-RCYL. Are there any special exceptions for elderly or physically-challenged residents who may not be able to handle a recycling bin? A "front porch" collection service is offered for residents who are not physically able to take their recycling bins to the curb. By contacting Waste Management's Recycle America Division at 1-800-339-RCYL (toll-free), residents with special needs can make arrangements for recycling bins to be collected from outside their front doors. Due to the limited number of households which can receive this service, the CVWMA ask that only those truly needing this service request it. Who do residents call for questions about collection schedules or which items to recycle? For questions regarding the curbside recycling collection day schedule, frequency of collection, or clarification what items can be recycled, please contact Waste Management of Richmond at 1-800-339-RCYL (7295). What to do if the bin is lost or damaged: If your bin is damaged by the recycling contractor, please call the CVWMA office at 1-800-732-3493 to arrange for a replacement. If it is lost or damaged through misuse or carelessness, contact the County of Chesterfield at #748-1297. A fee of $5.00 will be assessed for the replacement bin and must be paid to the County before another bin will be delivered. {2: What ifa resident needs an'l~tcli~'onal bin? If a resident would like an extra bin they may purchase one for $5.00 by calling the County of Chesterfield at //748-1297. No bin is delivered until the CoUnty notifies the CVWMA's contractor that payment has been received. Please allow 7-10 working days after making payment, to receive your extra bin. Who is the Central Virginia Waste Management Authority (CVWMA) ? In 1990, thirteen local governments in the Richmond/Tri-Cities area created the Central Virginia Waste Management Authority (CVWMA) to implement solid waste management and recycling programs in the region. Formed in response to Virginia recycling legislation that requires local governments to reduce the amount of trash discarded each year by 25 percent by 1995. The CVWMA has implemented: · · · · · · Curbside recycling programs for over 113,000 households; Drop-off recycling opportunities at approximately 46 locations in the region; Regional yard waste composting facilities; Farm composting of leaves; "Freon" recovery and recycling program for used appliances; and Wood processing projects to create mulch from brush and other wood waste. In the coming months, the CVWMA will also be developing programs to promote the recovery of used tires, used motor oil and household hazardous waste materials. Watch for announcements of these programs in the CVWMA's newsletter "The Regional Waste Line" and the curbside program newsletter "At the Curb." For more information on CVWMA projects, or to volunteer to assist with our recycling activities, please call the CVWMA office at//359-8413. What programs are currently managed in Chesterfield County through the CVWMA? Curbside recycling Drop-off recycling Leaf Composting Wood Waste Mulching Central Yard Waste Composting CFC/HCFC recycling (Freon) Refuse Transfer and Disposal CURBSIDE RECYCLYIN~ EXPANSION BERMUD~ DISTRICT ASCOT POINTE ASHTON BERMUDA GARDEN BRUCE FARMS BRUCE PLAN BRYAN RIDGE BUXTON CAMERON RUN CARRISBROOK AT MINEOLA CASTLEBERRY HILLS CEDAR RUN CHESHIRE CHESTER CHESTER HEIGHTS CHESTER STATION CHESTERFIELD MANOR CHESTERMILL CHIPCHASE AT MINEOLA CLIFFLAWN COLUMBIA PARK COXENDALE CRADDOCK POINT DALEWOOD DALEWOOD ANNEX DELANO COURT EAST CHESTER ERIN GREEN FAN COURT FOREST HEIGHTS GARDEN CITY HEIGHTS GLEN OAKS GOYNE'S GROVE PLACE HAMLIN ESTATES ~HAMLIN'S REACH HAPPY HILL ACRES HIDDEN VALLEY ESTATES HILL SPRING HILLTOP FARMS 'HOLLY CREEK HOLLY HILLS HYDE PARK JOHN TYLER WOODS LAKE FOREST LAKEWOOD ESTATES LAKEWOOD FARMS LORA LYNN HEIGHTS MINEOLA MORRISDALE NORMANDALE TERRACE CURBSIDE RECYCLING EXPANSION BERMUDA DISTRICT PAGE 2 NORMANDALE TERRACE ADDITION OAKLAND PERDUE LUMBER PINELAND PLEASANT DALE POINT OF ROCKS PRESTWOULD FARMS RIEVES POND (POINT) SANDY OAK SCHMIDT SEARCY SHADY ACRES SHARP SUBDIVISION SHIELD'S PROPERTY SNEAD-CURTIS ADDITION SOMERSET SOUTH CHESTER SOUTH CHESTER MANOR STONEY GLEN STONEY GLEN WEST SUMMIT POINT TERJO VILLAGE THOMPSON ESTATES TRUEHART HEIGHTS TRUEHART WS WARFIELD ESTATES WELLESLEY WERTH'S ADDITION WHIPPOORWILL WHISPERING PINES WOOD DALE REVISED 4/11/94 CURBSIDE RECYCLYING EXPANSION CLOVERHILL DISTRICT ABBOTS MILL AMBER HEIGHTS ARCHBROOKE ARCHWAY ARCHWOOD ARROWHEAD ASHBROOK LANDING (?) BEDFORD BEECHWOOD FARMS BELMONT HILLS WEST BEXLEY COSMOPOLITAN BEXLEY EAST BEXLEY WEST BRANDON BRANDYWINE FOREST BROOKF I ELD BROOKFIELD SOUTH BUTTHAVEN CARRIAGE PINES CASTLE GLEN CENTRAL HEIGHTS CHESTNUT HILLS COTTAGE MILL CREEKWOOD DAKINS LANDING EAGLEWOOD ELKHART HEIGHTS & SUBDIVISION ELKHART PARK EXBURY FOREST DALE FOXBERRY GATEWOOD GREEN PINES HAMILTON ~{EATHWOOD HOLLY RIDGE IRVINDALE KEITHWOOD KINGSWOOD KINREY LAKE GEORGE HAMLET LEWIS HEIGHTS LOCH BRAEMER LOCH HAVEN LOGAN TRACE MANSFIELD LANDING MCKESSON PLACE MEADOW PARK NORTH LAKE HILLS OAK CREEK WEST CURBSIDE RECYCLYING EXPANSION CLOVERHILL DISTRICT PAGE 2 PARKWOOD' PENN ACRES POCOSHOCK HILLS POCOSHOCK SUBDIVISION POPLAR CREEK PROVIDENCE CREEK PROVIDENCE FARMS PROVIDENCE FOREST PROVIDENCE MEADOWS PROVIDENCE PINES REVERE ESTATES SACHEMS HEAD SCOTTINGHAM SHENADOAH HILLS SMOKETREE SOLAR I SOLAR II SOUTHAVEN SPRING HILL ST. GEORGES STONECROP STONEHENGE STONEHENGE HILLS STONEMILL STONEMILL CREEK SURREYWOOD SURREYWOOD NORTH SUSSEX ESTATES THE WOODS THREE PINES TILLERS RIDGE WAGSTAFF CIRCLE ~EDGEWOOD WHITESTONE WINTERS HILL PLACE WOODFIELD REVISED 4/11/94 CURBSIDE RECYCLYING EXPANSION D~LE DISTRICT AFTON ASHTON WOODS NORTH ASHTON WOODS SOUTH BEECHWOOD BELMONT FARMS BELMONT HILLS BRENTWOOD BRIDGEWATER POINT BRITTONWOOD CEDAR ACRES CEDAR HEIGHTS CENTRALIA GARDENS CHESSWOOD EDGEWOOD FALCONBRIDGE GARLAND HEIGHTS HEDGELAWN HILLENWOOD HILMAR HUNTING CREEK HILLS INDIAN SPRINGS KENDALE ACRES KENDALE ACRES ADDITION KINGSLAND KINGSLAND GARDENS KINGSLAND MEADOWS KINGSLAND WOODS LAKE HILL LAKE LEA LOST FOREST MASON WOODS MEADOW OAKS MEADOWBROOK MEADOWBROOK CLUB SITES ~MEADOWBROOK FARMS MEADOWBROOK MANOR MEADOWBROOK WEST MEADOWDALE OAK RUN OAKMONT ORCHARDHILL RAVENSDALE REEDY BRANCH SALEM ESTATES SALEM WOODS STEVENS HOLLOW SUMMERTREE SUNBURY ONE SUNBURY TWO THE PARK CURBSIDE RECYCLYING EXPANSION D~.LE DISTRICT PAGE 2 TRACEY ESTATES TREEMONT VICTORIA HILLS WILLOWHURST WINDERMERE WOODBINE REVISED 4/11/94 CURBSIDE RECYCLYING EXPANSION MATOACA DISTRICT ANTLER RIDGE ARBOR LANDING BARRETT BEECHNUT ACRES BOISSEAU BOLLINGER ESTATES BOONE-CARTER RIDLEY BOULEVARD HEIGHTS BRAEBROOK VILLAGE BREVARD BROOKSIDE CLOVERLEAF COBBLE GLEN COLLEGE PARK COLONIAL PINE ESTATES CONCORD COOK'S PLAN COUNTRY HOME ESTATES DEER RUN DILLON PLACE FIELD CREST FOXWOOD GILRITCHIE GRASSLAND GREENBRIAR GREYFIELD PLACE HAPPY HILL FARMS HARROWGATE SUBDIVISION HARTLAND HOLLY ACRES HORNSBY IVEY TRACT KOVAC ACRES LAUREL BRANCH FARMS LAUREL SPRING LOCUST GROVE LOCUST GROVE ADDITION MAPLE SPRINGS ESTATES MARINIAK PROPERTY MASON DALE MASON WM MATOACA MATOACA MANOR MILHORN TRACT MILL CREEK MILLSIDE MISTWOOD FOREST NORTH OAKS NOWETTA GARDENS OAK HILL CURBSIDE RECYCLYING EXPANSION MATOACA DISTRICT PAGE 2 OAK HOLLOW ORANGE HILL PERDUE PROPERTY PETERSBURG HEIGHTS PHEASANT RUN PINE GARDENS PLEASANT RUN PONDS AND EANES RABBIT RUN RADCLIFF RIVER ROAD ESTATES RIVERVIEW PARK ROBERTSON PLACE SHADOWBROOK HEIGHTS SMOKETREE SOUTH SOMERSET ST. JAMES WOODS STEWART SUBDIVISION SYCAMORE RIDGE SYLVANIA THE POINT TINSBERRY GARDENS TINSBERRY TRACE TREELAND HEIGHTS TRIPLE CROWN TROJAN WOODS TWIN CEDARS W. E. GILL WENDOVER HILLS WEST CHESTERFIELD HEIGHTS WINDSOR HILLS REVISED 4/11/94 CURBSIDE RECYCLYING EXPANSION MIDLOTHIAN DISTRICT AINSWORTH ACRES AMBERGATE ARSENAL HILLS ASHLEY WOOD ASHLEY WOODS AUTUMN FIELD AVON ESTATES AVON PARK BALLARD OAKS BELLEAU CIRCLE BELLONA ARSENAL BLACK HEATH BON AIR BON AIR COURT BON AIR ESTATES BON AIR FOREST BON AIR HEIGHTS BON AIR HILLS BON AIR KNOLLS BON AIR KNOLLS ANNEX BON AIR MANOR RESUBDIVISION BON AIR STATION BON AIR TERRACE BON AIR TERRACE ADDITION BON AIR TERRACE ADDITION. RESUB. BON AIR WOOD BONAVENTURE BONWOOD BOULDERCREEK BRANCH WOOD BREEZEWOOD BRIARWOOD BRIGHTON GREEN BRIGHTON GREEN WEST BRIGHTON PLACE BROOKWOOD ESTATES BROOKWOOD NORTH BUFORD ESTATES BUFORD OAKS CAMBRIDGE CEDAR CROSSING CHARTERWOODS CHATHAM CHATSWORTH SOUTH COUNTRY PLACE CRANBOOOK CRESTWOOD FARMS CUTTER COURT DEVENWOOD DURRETT-JOYCE PROP. CURBSIDE RECYCLYING EXPANSION MIDLOTHIAN DISTRICT PAGE 2 DWAYNE PARK EAST FINCHLEY EDGEHILL EDGEHILL NORTH ENGLEWOOD FOUNDRY RUN FRANKLIN FOREST FREDERICA TERRACE GARDENS AT BELLGRADE GEM ACRES GLEN ECHO PLACE GRAND SUMMIT GREENFIELD HERITAGE COMMONS HIGHLAND HILLS HILLANNE HOLIDAY ACRES HUGUENOT HUNDRED JAHNKE PLACE JAMES RIVER WEST KENILWORTH KINGS LYNN LINDELL ESTATES LOGAN COURT LONDON PARK MANSFIELD CROSSING MI CHAUX CREEK MILLSTONE CREEK MOHAWK MONACAN HILLS MONTGOMERY MEADOWS MYER' S PLAN OAKLYN -OLD BON AIR PLACE OLD BUCKINGHAM FOREST OLD COACH VILLAGE OLD GUN ACRES OLD GUN LANDING OXFORD OXFORD PLACE PLEASANT RUN POCOSHOCK HEIGHTS POWDERHAM QUEENS PARK QUEENSMILL QUEENSMILL NORTH RAMS GATE RANDALL CURBSIDE RECYCLYING EXPANSION MIDLOTHIAN DISTRICT PAGE 3 RED FOX RUN REED'S BLUFF REED'S HILL REED'S LANDING RIDGEFIELD RIVER OAKS RIVER'S CREST RIVER'S KNOLL RIVERTON ROBINDALE ROCK CREEK PARK ROXSHIRE SCOTTMAR SETTLERS LANDING SHEFFIELD COURT SMOKETREE RIDGE SMOKETREE WOODS SOMERVILLE GROVE SOUTHAM SOUTHAMPTON ACRES SPIREA SPRING GROVE ST. JOHNS WOODS STONEHENGE COMMONS STONEHENGE WEST STRATFORD HILLS SUMMERFIELD RSB SUMMIT ACRES SUNNY DELL ACRES SUNRISE VALLEY SUNSET HILLS SUNSET HILLS MANOR SUNVIEW ~USILU TRABUE VICTORIA COMMONS WALTON BLUFF WALTON LAKE WALTON PARK WESTON WILDWOOD ESTATES WINDSOR FOREST WINDSOR PLACE WINTERFIELD WINTERFIELD RIDGE WOODCROFT WOODMONT REVISED 4/11/94 KICK-OFF CEREMONY FOR TI-W~ NEW CURBSIDE RECYCLING PROGRP.~ IN CENTRAL VIRGINIA MONDAY, APRrL 18, 1994 11:00 A.M. 1719 WPqrER'S HILL CmCLE (the home of a new curbside recycler!) It's Bigger: 113,000 participating households (Richmond, .Ashland, Colonial Heights, and parts of Chesterfield, Goochland, Hanover and Henrico) It's Better: "Junk" mail, magazines, catalogues, phone books and cereal boxes are now collected along with cans, bottles, jars and newspapers Kick-off ceremony followed by a "curbside cook'out" Hosted by: Chesterfield County and the Central Virginia Waste Management Authority , . . 2 . Printed on recycled paper C* WMA CENTRAIi VIRGINIA WASTE IVIANA(;EM ENT At ~THO RITY 2104 West I.aburnum Avenue, ~, Richmond, Virginia 23227 Suite 104 804/359-8413 Fax 804/359-8421 MIXED PAPER DEFINITION LIST Definition of Mixed Paper: · · · · · · · Corrugated boxes Grocery bags (brown and white) Chipboard boxes (cereal boxes, dry food boxes) Colored paper "Junk" mail Envelopes Magazines Comput. er paper Copy paper Telephone books and paperback books Rejected Materials: · · · · · · · · · · · · · · · · · · · · · · Foil coatings or paper or Metallic Inks Any type of plastic EKG's and blueprints X-rays Tubes and cores from large rolls of paper Used sanitary or food paper waste Carbon paper Synthetic strings or ties Unbleachable papers (gift wrap, napkins and tissues) Styrofoam Metal coated file folders or notebooks Synthetic paper (shipping envelopes) Plastic coated papers Cloth or rope Photographs Wax or wax paper Non-paper items Soiled paper Scented paper (perfumed advertisements) Rubberized coatings Hard covers from books Fluorescent or day glow ink papers Microfiche Asphalt paper Serving thc (]itics of Richmond, Pctcrsl)t~rg, (~olonial ttcights and I topcwcll, thc Town (>f Ashland and the Counties of (]harlcs City, (]hcstcrficld, Goochland. llmmvcr, Hcnrico, New Kent, l%whatan, and Prince George Printed on Rec.~clcd l)apcr Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12, 1994 Item Number: Page 1 of I Subject: COUNTY ADMINISTRATOR'S COMMENTS County Administrator's Comments: County Administrator: BoardAction Requested: Summary ofI nformation: The Chesterfield County Community Diversion Program must be certified every two years. The State Department of Corrections recently conducted a certification audit of Chesterfield's program and we are happy to report that our program staff scored 100% on the audit. The certification team reviews every aspect of the program from record keeping to supervision of individuals assigned by the Courts. Glen Peterson and his staff are commended for their excellent work. Robert Attachments: Masden Yes ~ No Title: Deputy County Administrator # 003 GENE M jOt4~'iSON DEPUTY DIRECTOR WALTER M PULLIAk4 JP PEGiONAL AOMIhlSTRAT3R COMMONWEALTH o/VIRQINIA Department of Corrections Division of Community Corrections Regi~m III March 21, 1994 302 T JR%E: PQ&D RICmMOND, VIRGINIA 23225 f8oa; 67z.5722 FAX f804~ 67=.373 · Mr. Glen Peterson, Director Chesterfield/Colonial Heights CDI Program 9500 Courthouse Road P.O. Box 40 Chesterfield, VA 23832 RE: Unconditional Certification Dear Glen, This is to commend you and your people for your fine work in achieving full compliance with the Board of Corrections' standards for Community Diversion Incentive programs. You all can take pride in your work in offering the Courts in Chesterfield County and Colonial Heights a valuable alternative sentencing option. This is especially important given the crowded conditions in the Chesterfield County jail. Good workl Jr. WMP,Jr./jwl cc: The Honorable Herbert C. Gill, Jr., Chief Judge, 12th Judicial Circuit The Honorable Philip V. Daffron, Chief Judge, 12th Judicial District General District Court Pubh'c Safety and Service COMMONWEALTH of VIRQINIA MEMBERS PENELOPE S. ANDERSON. CHAIR HENRY J. SCHRIEBERG, VICE CHAIR CAROL A. GRANT. SECRETARY ROBERT W. LEGARD ALEXANDER 13. MCMURTRIE, JR. MANNIE W. NORFORD JOHN O. PETERSON. SR. MARGARET R SPENCER PHILIP S. WALKER Board of Corrections P. O. Box 26963 March 11, 1994 Mr. Glen R. Peterson Chesterfield/Colonial Heights CDI 9500 Courthouse Rd. Chesterfield, Virginia 23832 Dear Mr. Peterson: PHONE (804) 674-3235 FAX (804) 674-3!30 RICHMOND, VIRGINIA 23261 1994 Adult Community Corrections The Board of Corrections has recently reviewed audit information regarding your program's compliance with standards for Community Diversion Incentive Programs. Your facility has been recommended for unconditional certification based upon an excellent performance level of 100% compliance. You and your staff are to be commended and, the Board requests that you be notified of such in writing. The enclosed certificate has been executed to attest to this achievement. In conjunction with the Department of Corrections, the Board thanks you for the cooperation you provided to the Certification Team during their visit. Please share this letter with your staff so they may realize their efforts do not go unnoticed. Congratulations, and keep up the good work. f--Sincere~~ ~a~nde r son, Chair Board of Corrections PSA:JTB:cjd Enclosure cc: Mrs. Dee Malcan, Chief of Meeting Date: · ~ ri] CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 12, 1994 Item Number: Page ~___.of 1 Subject_: Requested work session proposed Budget. Administrator's Comments: County Administrator: BoardAction Requested: Summary of Information: This time has been set for a work session on the Proposed FY95 Budget. Staff is preparing a list of items requested by Board members for addition to the proposed budget. In addition, staff is reviewing options for funding these items, and is studying new information on revenues recently received from the State Department of Taxation and the Commissioner of Revenue. Preparer: C~:30~:~ ~.d, ?~' C~f,~':~/-~itle: James J.L. Stegmaier Attachments: ~ Yes No Director, Budget and Management itt 013 CHESTERFIELD COUNTY BOARD OF SUPERVISORS : AGENDA Meeting Date: ~pr~ ~ ~ p.: ~ ~4 Item Number: Page __3_1 of 8.A.1. Subject: Adoption of proposed changes to Building Inspection fees County Administrator's Comments: CountyAdministrator: BoardAction Requested: Enact ordinance updating Building Inspection fees for FY 94-95 Summary of Information: A public hearing was held on March 30th, 1994 regarding the proposed ordinance changes for Building Inspection fees. There were not any speakers during the public hearing. The Director of Building Inspections has met previously with contractor organizations regarding the proposed fees. To date Community Development has not received any adverse comments regarding the fee changes proposed. , ~//"'~" Preparer: ~ //~6~/ . : Millard D. "Pete" Stith~,/ Jr. Attachments: Yes [--] No Deputy County Administrator Community Development 0~4 "BUILDING INSPECTIONS: The'~ee increases within the Building Inspection department are necessary to cover the increased costs associated with providing certain services, particularly re-inspections. The proposed fee increases and the additional annual revenue they are expected to generate are as follows: Residential New Construction Addtl. Current Proposed Revenue Unfinished Exterior Square Footage: Minimum Fee ................... $25.00 $35.00 $2,000 Interior Remodeling and alterations; repairs, accessory buildings and sheds costing over $500. Minimum Fee ........................ $25.00 $35.00 $1,000 Carports, Canopies, Pole Buildings, Gazebos, and Pavilions. Minimum Fee ........................ $25.00 $35.00 $300 .Re-roofs, trim, or siding, masonry and fireplace replacement/relining Minimum Fee ........................ $25.00 $35.00 $400 Mobile Homes: On Private Property ............... $25.00 $35.00 $200 Residential temporary certificates of occupancy and extensions. Minimum Fee ........................ $25.00 $35.00 $1,000 Residential Requests for Refund .... $25.00 $35.00 $1,000 Residential Swimming Pools (Above and In-Ground) of $2,000 or less. Minimum Fee ........................ $25.00 $35.00 $100 Commercial New Construction- Mobile Office Trailers: Fixed Rate: ........................ Tents (Greater than 120 s.f.). Fixed Rate (New Category): ......... $25.00 $35.00 $200 $25.00 $35.00 $100 Current Proposed Addtl. Revenue Other Permits: Annual certificate of compliance for elevators, escalators (per floor), dumbwaiters, and manlifts. Fixed Rate, Payable on or before 12/31 for the following year ..... Reinspection fee: Fee charged for each inspection made in excess of two, if the inspection is made necessary due to work not being completed for inspection when the request for inspection is made, or if corrective actions are not made before calling for a reinspection. Fixed Rate ........................ Administrative Fees: Permit amendments, extensions, reinstatements, takeovers and transfers. Fixed Rate ........................ Permit refunds (if an application for a permit is cancelled by written request to the Building Official within 6 months of the application date, or within 12 months of the issue date, a refund will be granted. The following fee will be deducted from the refund). Residential building and other related permits, .................. $15.00 $25.00 $25.00 $25.00 $20.00 $35.00 $35.00 $35.00 $2O0 $11,000 $1,000 $1,500 016 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AzMENDING AND REENACTING SECTION 6-4, RELa~TING TO PERMIT FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 6-4 of the Code of the County of Chesterfield, 1978, as amended, ix amended and reenacted to read as follows: Sec. 6-4. Permit fees. (a) Generally: Unless othemdse excepted, no permit to begin work for new construction, alteration, removal, demolition or other building operation for construction required by the several provisions of the Virginia Uniform Statewide Building Code shall be issued until the fees preschbed in this section shall have been paid. No amendment to a permit necessitating an additional fee because of an increase in the estimated cost of the work involved shall be approved until the additional fee has been paid. All such permits shall be issued by the building official on forms approved and furnished by his office. The fees for perm/ts shall be based upon the project cost for labor and mater/als. Costs submitted shall be no lower than those listed in the Marshall and Swift Index or other evaluation of building costs as approved by the building official. Minimum accepted costs w/Il be adjusted annually on July 1 to reflect changes in cost of construction. The building official may assess additional fees when a review of the permit application or plans shows that sufficient fees have not been paid. Fees will be charged in accordance with the following schedule: (1) Residential new construction: a. Fin/shed square footage: Minimum fee ....................................... $ 185.00 ~x~ .... ~ .....~ T ....... I, 1998 $ ~.~n an r>~m__:.~ r ....... ! ~nn~ Eeach $1,000.00 or ~action thereof of the est~ated construction cost ........................ $ 4.25 b. Unfinished inter/or square footage: Minimum fee ....................................... $ 50.00 1103:6117.2 (Rev. 2/24/94) -1- 017 Each 51,000.00 or fraction thereof of the estimated construction cost ............................. 5 4.25 c. Unfinished exterior square footage: Minimum fee .................................. $ 25.00 35.00 Each $1,000.00 or fraction thereof of the estimated construction cost ........................... 5 4.25 Residential Additions: Minimum fee ....................................... $ 50.00 Each $1.000.00 or fraction thereof of the estimated construction cost .............................. $ 4.25 de. Inter/or remodeling and alterations, accessory bu/ldings and sheds costing over 5500.00: M/n/mum fee .................................. 5 25.00 35.00 Each $1,000.00 or fraction thereof of the estimated construction cost ............................. 5 4.25 el. Carports, canopies, pole buildings, gazebos and pavilions: Fixed rate .......................................... $ 35.00 ~ Re-roofs, trim or s/ding $ 35.00 h~ Masonry and fireplace replacement/relining ................. $ 35.00 fi_. Mobile homes: In mobile home parks ................................. $ 50.0.0. On private property .............................. 5 25.90 35.00 ~. Residential temporary certificates of occupancy & extensions ................................... $ 25.90 35.00 1~_. Res/dent/al request for refund (administrative charge) ....................................... $ 25.90 35.00 103:6117.2 'Rev. 2/24/94) Residential swimming pools (above- and in-~ound):. Estimated cost of $2,000 or less ......................... $ 35.00 Each additional $1,000 or fraction thereof of the estimated construction cost .................. · ...... $ 4.25 ira. Foundation pour inspections ............................ $ 325.00 (i) If concrete testing is required because out-of-specification concrete is utilized .............................. $100.00 (additional) (2) Reinspection when inspector is present and the concrete has been cancelled or delayed in excess of one hour ................... $100.00 (additional) As an alternative to the County's foundation pour inspection ~ ~ : .... ~~ r~ : ,.~.~ the building official may accept inspection reports from engineers acceptable to the building official, satisfying independence, qualifications, and reliability requirements pursuant to Section 110-6, Uniform Statewide Building Code. (2) Commercial New Construction: a. Commercial new construction: ~nimnm fee ....................................... $ 200.00 Each $1,000.00 or fraction thereof of the estimated construction cost ............................. $ 5.00 Commercial additions: Minimum fee ....................................... $ 100.00 Each additional ~1,000.00 or fi:action thereof of the estimated construction cost ...................... ... $ 5.00 b_e. Signs (Building Permit Fee): Est/mated cost of $2,000.00 or less ........................ $ 50.00 Each additional $1,000.00 or fi:action thereof of the estimated construction cost .................. $ 5.00 ed_. Tenant upfits, re-roofs, pax/lions, pole buildings, repairs, and renovations: 1103:6117.2 - 3 - (Rev. 2/24/94) Estimated cost of $2,000.00 or less ........................ $ 50.00 Each additional $1,000.00 or fraction thereof of the estimated construction cost .................. $ 5.00 de. Mobile office trailers: Fixed rate ..................................... $ 25.00 35.00 f_ Commercial Swimming Pools: Estimated cost of $2,000 or less .......................... $ 100.00 Each additional $1,000.00 or fraction thereof of the estimated construction cost ........................ $ 5.00 Flag pole: Fixed rate .......................................... $ 35.00 Tents (~eater than 120 sq. ft.): Fixed rate .......................................... $ 35.00 Commercial temporary certificates of occupancy & extensions ........................................ $ 50.00 Commercial ~ request for refund (administrative charges) ........................... ............. 20% of fee (3) Auxiliary permits: a. Electrical: When the cost of labor and mater/als /nvolved La instal/at-ion, alteration, replacement and/or repair is (rounded to the nearest dollar): $300.00 or less $301.00--500.00 $501.00--1,000.00 Each additional $1,000.00 or fraction thereof of estimated cost 35.00. 40.O0 45.00 5.00 1103:6117.2 (Rev. 2/24/94) ' ' b. Mec .,h3nical: When the cost of labor and materials involved in installation, ',, ,/Iteration: replacement and/or repair is (rounded to the nearest dollar): $300.00 or less ...................................... ...... $ 35.00 $301.00--500.00 ........................................... $ 40.00 $501.00--1,000.00 .......................................... $ 45.00 Each additional $1,000.00 or fraction thereof of estimated cost .......................................... $ 5.00 c. Plumbing: When the cost of labor and materials involved in installation, alteration, replacement and/or repair is (rounded to the nearest dollar): $300.00 or less ............................................ $ 35.00 $301.00--500.00 ........................... ................ $ 40.00 $501.00--1,000.00 .......................................... $ 45.00 Each additional $1,000.00 or fraction thereof of estimated cost .......................................... $ 5.00 d. Gas: when the cost of labor and materials involved in installation, alteration, replacement and/or repair is (rounded to the nearest dollar): $300.00 or less ............................................ $ 35.00 $301.00--500.00 ........................................... $ 40.00 5501.00--1,000.00 .......................................... $ 45.00 Each additional $1,000.00 or fraction thereof of estimated cost .......................................... $ 5.00 e. Active solar system: When the cost of labor and materials involved in installation, alteration, replacement and/or repair is (rounded to the nearest dollar): $300.00 or less ............................................ $ 35.00 $301.00--500.00 ........................................... $ 40.00 $501.00--1,000.00 ...................................... i... $ 45.00 Each additional $1,000.00 or fraction thereof of estimated cost ..................... ..................... $ 5.00 1103:6117.2 - 5 - (Rev. 2/24/94) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of ~' Meeting Date: April 12, 1994 Item Number: 8.A. 2. Subject: Approve Changes in Ordinance to Amend the Code of the County of Chesterfield, Relating to Water Connection Fees; Additional Service and/or Meter for Outside Water Consumption; and Wastewater Charges. County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: FY95 Proposed Budget includes several ordinance amendments for the Utilities Budget. A Public Hearing was held on March 30, 1994, to consider the changes. The ordinance amendments provide for the following fee changes: 1) Establishes a fee of $375.00 for installation of a separate meter for outside water use Attachments: ~ Yes No Title: Director of Utilities 0182 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: April 12 r 1994 Item Number: Summary of Information: (Continued) 2) 3) Increases the fee for bacteriological testing of new water lines from $13.00 to $16.00 per sample ~ Increases the wastewater uniform volume charge from $1.04 to $1.13 per hundred cubic feet (Ccf). This increase is necessary to compensate for reduced revenue resulting from the availability of a separate meter, to provide funding for operation of new facilities, to meet environmental and safety regulations and to replace or rehabilitate existing facilities Meeting Date: CHESTERFIELD COUNTk BOARD OF SUPERVISORS AGENDA April 12, 1994 Item Number: Page 8.A.3. Subject.'. Adoption of an ordinance establishing the annual tax levy on various classes of Real Estate and Personal Property. County Adm!nistrator's Comments: County Administrator: BoardAction Requested: Adopt the attached tax rate ordinance. Summary of Information: The Board held a public hearing on March 30, 1994 concerning the attached ordinance. Rates on all existing classes of property are proposed to remain constant with exception of the personal property rate on airplanes. ($1.09 for real estate, $3.60 for personal property, $1.00 for machinery and tools, $0.50 for airplanes, and $0.96 for personal property for volunteer firefighter and rescue squad members.) ~ Jam~s J.L. Stegmaier Al~tac~ments: Yes [~ No C;DOO [ Title: Director, Budget & Management 024 AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield that for the year beginning on the first day of January, 19934_, and ending on the thirty-first day of December, 19934_, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. On tracts of land, lots or improvements thereon and on mobile homes the tax shall be $1.09 on every $100 of assessed value thereof. Sec. 2. Personal Property (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $~..19 .50 on every $100 of the assessed value thereof. (c) On motor vehicles owned by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 8-13.3, Code of the County of Chesterfield, 1978, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $1.09 on every $100 of the assessed value thereof determined by the State Corporation Commission (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. 1103:177.2 - 1 - Sec: 4. Machinel~ and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. 1103:177.2 2 - Meeting Date: April 12, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 1994 Item Number: Page ~ ,of ~- 8.A.4. Subject: Adoption of FY95-FY99 Capital Improvements Program (CIP) County Administrator's Comments: CountyAdministrator: BoardAction Requested: Adopt the FY95-FY99 CIP Summaryoflnformation: The Charter requires that the CIP be adopted by May 1. recommends that the CIP be adopted at this meeting. Staff Following the worksession, staff will incorporate the changes into the Adopted' document. Preparer: (]~ {~ c~ .~~*'~z_~>(~itle: ~ James~J[L. d" ~ Stegmaier Attachments: ~ Yes No Director, Budget and Management # Meeting Date: April CHESTERFIELD COUNTY BOARD OF SUPERVISORS 12, 1994 AGENDA Item Number: Page 1 ofl 8.A.5. Subject: Adoption of FY95 Operating Budget County Administrator's Comments: County Ad m inistrator: BoardAction Requested:_ Adopt the FY95 Operating Budget Summary o fin formation: The Charter requires that the Budget be adopted by May 1. recommends that the Budget be adopted at this meeting. Staff Following the workseSsion, staff will prepare a summary of changes to the proposed budget to be included in the adopted budget. Preparer: Lf/L~ Q~/ ~-7c~'~'~ ~itle: / James ~.L. Stegmaier Yes Director, Budget and Management # O~ Attachments: No Meeting Date: April 12, 1994 CHESTERFIELD COUNTn/ BOARD OF SUPERVISORS AGENDA Item Number: Page ~ of, 2 8.A.6. Subject! Adoption of a Resolution to Appropriate Funds for Fiscal Year 1994-95. County Administrator's Comments: CountyAdministrator: BoardAction Requested: ,, Adopt the attached Appropriation Resolution Summary of Information: The County Charter requires passage of an appropriation resolution to authorize the expenditure of funds for fiscal year 1994-95. The attached appropriation resolution details the allocation of funds consistent with the proposed budget. Changes approved by the Board at the worksession will be included in~ the adopted resolution. Outlined below are specific issues related to this resolution. School Fund As in FY94, the resolution will withhold $4.5 million of local funding for schools from the appropriation. The County Administrator will be authorized to transfer $1.5 million to the School Fund at each of three specified times during the fiscal year contingent upon funds availability, thereby increasing the appropriations for schools to the full budgeted amount. This allows flexibility to adjust the school appropriation in the event of unanticipated circumstances. Preparer:/~_ f~ ~ames J.L. ~{egmaier Attachments: Yes ~ No Director, Budget and Management CPIESTERFTR. LD COUNTY BOARD OF SUPERVISORS AGENDA Page,., 2 Summary of Information :(Continuedl The Board is also requested to designate funds in the School Reserve for Capital Projects (which is included in the general fund) in the amount of $3,160,000 for the John Tyler Community College project. The county in turn will allocate this same amount in debt capacity to schools from the John Tyler project. The funds which are currently designated for John Tyler in the county's reserve for capital projects will be released. Utilities Fund: In previous fiscal years, the Utilities Department has been budged in four separate sub-funds, water operating, wastewater operating, water capital, and wastewater capital. In an effort to streamline the accounting and budgeting functions for the utility 'funds, they have been combined into one fund. This change is reflected in the attached appropriation resolution. Other Chan~es: Expenditures associated with the Americans with Disabilities Act are appropriated in one line in the attached resolution. Section 22 authorizes the County Administrator to transfer these funds as necessary to comply with the Americans with Disabilities Act. ad0pres.lp 1/agenda # 1 # 030 A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED'REVENUES FOR FY95 FOR THE OPERATING BUDGET AND THE CAPITAL IMPROVEMENTS PROGRAM FOR THE COUNTY OF CHESTERFIELD BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: (1) That for the fiscal year beginning on the first day of July, 1994, and ending on the thirtieth day of June, 1995, the following sections shall be adopted: Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and to provide a capital improvements program for the County: General Fund Estimated Revenue: From Local Sources General Property Taxes Other Local Taxes Licenses, Permits, Fees Fines & Forfeitures Other Local Revenue From Other Agencies State, Federal & Other Localities Transfers & Reserves Reserves Anticipated Fund Balance 7/1/94 Total Revenue Appropriations: Board of Supervisors Clerk to the Board County Administrator's Office Budget & Management County Attorney Human Resource Management $168,890,500 47,412,400 5,485,100 1,099,600 11,441,000 53,109,900 4,936,100 21,415,900 313,790,500 257,40O 145,500 346,300 668,000 729,600 882,100 1 O31 Management Services Administration General Services Buildings and Grounds Registrar Information Systems Technology Accounting Internal Audit Purchasing Intergovernmental Relations Commissioner of Revenue Assessor License Inspector Treasurer Commonwealth's Attorney Circuit Court General District Court JDR Court Magistrate Circuit Court Clerk Police Department Fire Department Sheriff and Jail Communications Center Human Services Administration News & Public Information Social Services Mental Health/Mental Retardation/ Substance Abuse Health Department Juvenile Detention Centers Probation Coroner Library and Law Library Parks and Recreation Extension Service County Fair Community Development Administration Economic Development Planning Department Transportation Building Inspection Engineering and Drainage/NPDES 2 215,800 689,800 2,9O6,7OO 363,700 4,434,400 1,594,300 375,900 598,900 97,800 1,721,700 1,793,400 380,500 2,211,200 1,189,400 276,400 64,500 38,900 3,700 1,116,300 19,058,200 17,527,400 7,807,400 2,907,400 195,300 352,500 15,740,700 9,303,100 1,824,200 1,688,800 37,800 3,100 4,353,100 3,593,500 187,000 25,000 477,200 1,124,900 1,796,000 422,000 2,483,000 1,975,600 Sanitation Street Lights and Roads Non-Departmental American Disabilities Act Debt Service Transfers Transfers to Schools Additional Transfer to Schools Addition to Reserve for Capital Projects - Schools Transfer from Miscellaneous Non-Recurring Expenses - Schools Nursing Home Subsidy Reserves, Miscellaneous Fund Balance, 6/30/95 Total General Fund $ 6,134,400 373,100 4,737,600 184,200 13,103,400 3,814,600 137,655,500 4,500,000 2,552,400 1,437,200 445,000 1,451,800 ,21,415,900 $313,790,500 Comprehensive Services Estimated Revenue: From State and Other Localities From General Fund From School Fund Total Revenue Appropriations:, Operating Expenses Total Comprehensive Services Fund 609,100 989,000 1,028,900 $ 2,627,000, 2,627,000 $ 2,627,000 School Operatinl~ Fund Estimated Revenue: Local Sources State Federal Transfer from General Fund: State Sales Tax Local Taxes Subtotal transfer from General Fund $10,545,100 90,719,600 8,128,900 24,046,500 115,046,200 139,092,700 023 Beginning Fund Balance Total Revenue School Operating Funds: Appropriations: Instruction (includes $1,028,900 for Comprehensive Services. Act) Administrafion/A.&H. Pupil Transportation Operations and Maintenance Debt Service Food Service Total Appropriations for School Operating Funds: County. Grant Fund Estimated Revenue: From the State & Federal Government From the General Fund Total Revenue Appropriations: Housing Grant Community Diversion Incentive Youth Services Victim/Witness Assistance Litter Grant Pretrial Release Community Development Block Grant Drug Prosecution Total County Grant Fund Coun ,13, CIP Fund Estimated Revenue: Interest Earnings Transfer from Utilities Reimbursements Transfer from General Fund Total Revenue 1,000,000 $249,486,300 $167,539,137 8,513,721 10,598,100 26,174,142 27,606,200 9,055,000 $249,486,3O0 2,286,700 143,100 2,429,800 172,800 417,900 94,600 52,900 11,200 120,500 1,472,900 87,000 2,429,800 180,200 86,000. 1,327,400 2,323,000 3,916,600 oa4 4 Expenditures: County Capital Projects Reimbursement Transfer to Risk Management Total County CIP Fund County, Maintenance Projects Fund Estimated Revenue: Transfer from General Fund Total Revenue Appropriations: County Maintenance Projects Total County Maintenance Projects 3,829,100 87,500 3,916,600 1,000,000 1,000,000 1,000,000 1,000,000 Vehicle and Communications Maintenance Estimated Revenue: Sales Total Revenue Appropriations: County Garage & Motor Pool Communications/Electronics Total Vehicle and Communications Maintenance 7,162,800 7,162,800 6,617,300 545,500 7,162,800 Risk Management Fund Estimated Revenue: Service charges Transfer from the General Fund Beginning Fund Equity, 07/01/94 Total Revenue Appropriations: Risk Management Operations Ending Fund Equity, 06/30/95 Total Risk Management Fund 3,947,100 87,500 4,197,400 8,232,000 3,841,700 4,390,300 8,232,000 oas Warehouse Fund Estimated Revenue: Sales Service Charges Total Revenue Appropriations: Operating Expenses Total Warehouse Fund Postal and Courier Fund Estimated Revenue: Sales Service Charges Total Revenue Appropriations: Operating Expenses Total Postal and Courier Fund County, Airport Fund Estimated Revenue: Sales Use of Money and Property Total Revenue Appropriations: Airport Operations Total County Airport Fund Airport Capital Improvement Fund Estimated Revenue: Transfer from General Fund Total Revenue 1,788,000 101,200 1,889,200 1,889,200 1,889,200 250,000 170,700 $420,700 420,700 420,700 98,300 287,700 386,000 386,000 386,000 105,000 105,000 036 Appropriations: Capital Improvements Total Airport Capital Improvements Fund 105,000 105,000 Utilities Fund Estimated Revenue: Service Charges Capital Cost Recovery Charges Other Revenue Total Revenue: Appropriations: Operations Debt Service Transfer to County Capital Projects Capital Projects Addition to Improvement, Replacement Fund Total Utility Fund 29,812,800 8,700,900 5,795,700 44,309,400 23,341,800 8,227,600 86,000 9,234,000 3,420,000' 44,309,400 Sec. 2 Appropriations in addition to those contained in the general appropriation ordinance may be made by the Board only if there is available in the general fund an unencumbered and unappropriated sum sufficient to meet such appropriations. Sec. 3 Except as set forth in Sections 7, 13, 14, 16, 17, 18, 19, and 20 the County Administrator may, as provided herein, authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or agency. The County Administrator may transfer up to $20,000 from the unencumbered balance of the appropriation of one department or agency to another department or agency. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $20,000. Sec. 4 The County Administrator may increase appropriations for the following items of non-budgeted revenue that may occur during the fiscal year: no Insurance recoveries received for damage to County vehicles or other property for which County funds have been expended to make repairs. 7 037 Refunds or reimbursements made to the County for which the County has expended funds directly related to that refund or reimbursement. c. Any revenue source not to exceed $20,000. Sec. 5 (a) All outstanding encumbrances, both operating and capital, at June 30, 1994 shall be reappropriated to the 1994-95 fiscal year to the same department and account for which they are encumbered in the previous year. Sec. 5 (b) At the close of the fiscal year, all unencumbered appropriations lapse for budget items other than Capital Projects, reserves for capital projects, refunds for off-site and oversize water and wastewater facilities, grants, street light and three cent road funds, and donations restricted to specific purposes. Sec. 6 Appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriations until the completion of the project or until the Board of Supervisors, by appropriate ordinance or resolution, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to all existing appropriations for Capital Projects at June 30, 1994 and appropriations in the 1994-95 budget. The County Administrator may approve construction change orders to contracts up to an increase of $15,000 and approve all change orders for reductions to contracts. Sec. 7 That the County Administrator may authorize the transfer of Utilities Capital Projects funds that are 20% or up to $100,000 of the original project cost, whichever is less, from any Utilities Capital Project to any other Utility Capital Project or to the original funding source. Should the actual contract price for a project be significantly (over $100,000) less than the appropriation, the County Administrator may approve transfer of excess funds to the funding source prior to completion of the project. Sec. 8 That the approval by the Board of Supervisors of any grant of funds to the County constitutes the appropriation of both the revenue to be received from the grant and the County's expenditure required by the terms of the grant, if any. The appropriation of grant funds will not lapse at the end of the fiscal year, but shall remain appropriated until completion of the project or until the Board of Supervisors, by appropriate resolution, changes or eliminates the appropriation. The County Administrator may reduce any grant appropriation to the level approved by the granting agency during the fiscal year. Upon completion of a grant project, staff is authorized to close out the grant and transfer back to the funrling source any remaining balances. This applies to appropriations for grants outstanding at June 30, 1994 and appropriations in the 1994-95 budget. Sec. 9 The County Administrator may appropriate both revenue and expenditure for donations made by citizens or citizen groups in support of County programs. Any remaining unencumbered balance of a restricted donation at the end of the fiscal year will be reappropriated into the subsequent fiscal year. Sec. 10 The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or in part by the Commonwealth of Virginia and/or the federal government to the level approved by the responsible state or federal agency. Sec. 11 The Director of the Accounting Department is authorized to make transfers to the various fimds for which there are transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in which transfers are to be made. Sec. 12 The Treasurer may advance monies to and from the various funds of the County to allow maximum cash flow efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit an advance. Sec. 13 The County Administrator is authorized to make expenditures from the following Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund: M. W. Bumett Employee Award Fund Special Welfare Fund T. F. Jeffress Memorial Fund County Deferred Compensation Fund Pension Trust Fund Police Department Safekeeping Fund School Board Memorial Fund Riverside Regional Jail Authority Sec. 14 The County Administrator may transfer Worker's Compensation funds and/or any amount of the Insurance Reserve funds consistent with the County's Risk Management program to departments, as needed. Sec. 15 The portion of the reserve for capital projects related to the school budget will be added to the reserve for future capital projects in the general fund; the portion related to the school budget will be designated for school projects. Sec. 16 The County Administrator may appropriate revenues and increase expenditures for funds received by the County from asset forfeitures for operating expenditures directly related to drug enforcement. This applies to funds currently on-hand at June 30, 1994, and all funds received in the 1994-95 budget year. The outstanding balance of these funds at June 30, 1994 shall not lapse but be carried forward into the next fiscal year. Sec. 17 The County Administrator may increase the general fund appropriation in the School Operating Fund contingent upon availability of funding and taking into considerations any other expenditures which may have occurred based on the following schedule: aJ Increase general fund transfer/appropriation on December 15 by $1,500,000. Increase general fund transfer/appropriation on February 15 by $1,500,000. Increase general fund transfer/appropriation on April 15 by $1,500,000. Sec. 18 After completion of all necessary audit transactions for General Fund and School Operating Funds, the County Administrator may at his discretion, increase appropriations or authorize transfers of existing appropriations at June 30 as follows: no Sec. 19 Subsequent to all audit adjustments and the ending general fund balance is maintained at a maximum of 7.5% of general fund expenditures, transfer all available current year operating funds to the general fund reserve for future capital projects. This applies to funds currently on-hand at June 30, 1994, and all funds received in the 1994-95 budget year. The County Administrator is authorized to reallocate fimding sources 040 · · for-Capital Projects, arbitrage rebates/penalties, and debt services payments and to appropriate bond interest earnings to minimize arbitrage rebates/penalties. This authority would include the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific Capital Projects will not be increased beyond the level authorized by Sections 3 and 4. This applies to funds currently on-hand in FY94, and all funds received in the 1994-95 budget year. Sec. 20 The County Administrator is authorized to transfer among appropriation categories any amount of funds associated with implementation of the Comprehensive Services Act for at-risk youth and families to record transactions. Sec. 21 The County Administrator is authorized to transfer all funds for the miscellaneous non-recurring expenses to the respective departments relating to use of excess revenue reserved from FY94. Sec. 22 The County Administrator is authorized to transfer all funds for the purchase of items to comply with the American Disabilities Act. 11 O41 WJ Z E ~.§ 8 g> o × o 0 C~. X UJ E 11 8 8 8 8°8 g 0 0 0'0 C (D (D ~D C c' C C '~ C' C C (D (D p- W z 4'-'* > .~5 I I 0 .. . FY95 General Fund Proposed Budget INet Available from Changes 3,771,3001 3,000,2001 771,1001 Board of Supervisors Requests Fire- Pumper for Bon Air 164,000 (164,000 Fire-3 F/F positions Dale 121,800 (121,800 Fire-3 F/EMS positions 121,800 (121,800 Police-4 Patrol positions-9 months 190,000 (190,000 Parks- Eppington match 7,000(1 ) 7,000(1 ) ClP Parks-additional Eppington 43,000 43,000 ClP Parks-Road work at Henricus 87,000 87,000 ClP Parks- Bleachers 2,000 (2,000', Parks-Lights Manchester 53,000 (53,000 Soc Serv/Health- ClS 58,300 (58,300 Social Serv-Local 3 positions 23,300 104,300 (81,000 i Heaith-Bensley Primary Care 59,500 132,400 (72,900 Miscellaneous- Fund Va Opera 13,000 (13,000 Libraries- Books for West branch 60,000 (1) 60,000 (1) FY94 Ramblewood/Pt of Rocks Drainage 90,000 (1) 90,000 (1) ClP Libraries- LaPrade roof 20,000 (1) 20,000 (1) ClP Total Board Requests 82,800 960,600 (877,800) INet Changes I 3,854,1001 3,960,800 ] (106,700i Possible sources of additional revenue Courthouse Maintenance Fees 85,000 ,85,000 Misc. Rev Adjustments 21,700 21,700 Total Additional Sources 106,700 106,700 Bells!ed FY95GF Budge:t; : 317,751,300 317,751,300 (1) Not included in totals Chanqes from Proposed to Adopted - FY95 Chanqes Local Sales Tax: Based on most recent information, staff has increased revenue projections by $91,600. Property Tax: Based on new assessment information and revised information provided by the state, current FY94 revenue projections as well as projections for FY95 have been revised upward. For FY94, revisions project $1,384,100 in surplus revenue. FY95 projections have been increased by $1,483,000 for a total revenue adjustment of $2,867,100. Fund Balance: Amount needed to add to fund balance to keep it at 7.5% of expenditures. Net cost ($415,000). Schools: The increase in the school transfer represents an allocation of revenues as was previously used in the proposed FY95 budget. Schools have identified funded one-time expenditures that exceed the total one-time revenue. By using these funds and the previously identified one-time funds for these items, the full equivalent of this amount can be applied to salary increases. It is noted that the non- recurring expenditures should not be incurred until the receipt of the revenue funding them is verified. Net cost ($1,755,600). State Sales and Use Tax: Based on revised information provided by the state on March 31, the estimate for this transfer to schools has been revised upward by $141,500 for FY95. Staff Recommendations Manaqement Services: Internal Audit: Police: Mental Health: Mental Health: Mental Health: Miscellaneous: 2 new positions for the museum provided by an anticipated community contract with the Board of Supervisors. The cost is already included in the proposed budget. The transfer to schools has been reduced by $35,400 to cover the cost of an auditor position. The Police department has applied for a grant which would continue funding for a full-time crime analyst. Approval is expected. This change would increase expected revenues and expenditures by $40,400. The department has revised miscellaneous revenue estimates which~ will enable it to cover increased costs of psychiatric medicine and utility costs for the Rogers building. NO net cost. Two new group homes have been constructed through a HUD grant and will be ready for occupancy in July, 1994. In order to draw down medicaid money, $124,300 was added to the department's budget for FY95. The staff recommended change of $544,300 is state and medicaid money received to operate the 2 group homes. In order to operate the two new group homes, 8 new positions need to be created. No net cost. In order to operate the two new group homes, 8 new positions need to be created. No net cost. Staff has recently learned that the~ county's participation in the Arts in Education Program (sponsored by the Arts Council of Richmond) was expected to be for a three-year period; therefore, $18,000 is needed to fund a second year contribution to continue this program. Engineerinq: Health: Revenue: Library: Constitutional officers: Reduced grant request for the Chesapeake Bay LAD due to change in focus of the grant.. The State is reducing its support for this function. Net cost ($7,500). This change is necessary due to salary regrades and increases for health sanitarians and physicians made by the General Assembly this year. The $59,600 represents the county's 45% share in the increase to the cooperative budget. House Bill - 599. The state has revised estimates for this revenue stream. Therefore, the revenue has been increased $7,200. The state budget adopted by the General Assembly for FY95 includes an increase of $7,900 over the original $165,400. Revenue adjustments to reflect the anticipated 2.25% salary increase (effective 12/1/94) proposed for State employees in FY95. Projections have been increased by $75,400. Board of Supervisors Requests Fire: Replacement pumper for Bon Air due to age (24 yrs) of present equipment. Net cost ($164,000). Fire: Personnel to cover ambulance and fire unit staffing. Workload increases drive the need for additional personnel. Net cost ($243,600). Police: 4 additional patrol officers. These officers are needed for the increase in calls for service. Four patrol officers for 9 months will cost $190,000. Parks & Rec: The department has received a grant for $50,000 from the State General Assembly. It will allow the department to install a fire suppression system in the Eppington House. In order to receive the grant, $50,000 local match is needed. The department has identified $43,000 in existing funds and in-kind services to meet the match requirement. The department needs $7,000 to comPlete the match. Parks & Rec: Additional funding requested for ceiling repair and to upgrade fire suppression system at Eppington House to a "concealed" system. Net cost ($43,000). Parks & Rec: Additional funding needed to complete the Henricus Road project. Net cost ($87,000). Parks & Rec: During the public hearing March 30, the Quarterback League requested bleachers for the Swift Creek Middle School ball fields. Net cost ($2,o00). Parks & Rec: During the public hearing, the Quarterback League requested that the lighting system at Manchester Middle School ball fields be repaired. A storm had damaged the lights. The department identified $53,000 in one- time costs above the amount of insurance recovery to repair and upgrade the system. social Services/ Health: Social Svcs: Health: Miscellaneous: Library: Each department will need an additional position to respond to the School's request to provide enhanced Community in Schools programs. Net cost ($58,300). This would fund 3 positions and 4 computers and draw down $23,300 in matching funds. Net cost ($81,000). The funding for this program - initiated at Bensley Elementary in FY93 - which was provided by the Medicaid program, will run out at the end of FY94. This program, with the approval of Medicaid, was expanded to Chaulkey Elementary, Harrowgate Elementary, Falling Creek Middle, and Meadowbrook High School during FY94. Due to the fact that the program was not initiated until the later part of FY93 (while funding was granted for a year), some carry forward revenue is available from FY93. In addition to this, carry forward revenue is also available from FY94 because the grant funded four additional part- time nurses for FY94, who were not hired until October. The carry forward from these two years is expected to be $59,500. Therefore, the net cost of this program in FY95 will total $72,900. Donation for the Virginia Opera in the amount of $13,000. Additional funding is requested for~ the purchase of library books. The FY95 proposed budget includes $60,000 for Meadowdale Library. $60,000 is being requested for Clover Hill. Due to the delay in opening both Meadowdale and Clover Hill, savings in the current year could be used to address this item. Ramblewood/ Point of Rocks Drainaqe Project: Current project cost estimates exceed funds designated in the CIP for this project. If the Board funds this item, it could be included in the CIP and funded through the CIP reserve. Library: LaPrade roof. If the BOard funds this item, it could be included in the CIP and funded through the CIP reserve. There is a possibility that the county's VRS retirement rates will be decreased.' This information will not be available from the state until after the budget is adopted. :. , CHESTERFIELD COUNT~-' '~ : BOARD OF SUPERVISORS Page ! of! ~; AGENDA Meeting Dfite: April lZ, !~'i"~ Item Number: 8.B. Sllb~ect: DEFERRFD TO Consider the Adoption of The Parks and Recreation Master Plan as Part of the County's Comprehensive Plan. Count~ Administrator's Comments: Board Action Requested: The Board of Supervisors is requested to consider the adoption of The Parks and Recreation Master Plan as part of the County's Comprehensive Plan. Summar~ of Information: The Board of Supervisors held a public hearing on The Parks and Recreation Master Plan at their February 9, 1994 meeting. Citizen input was obtained. The Board of Supervisors closed the public hearing and deferred action on The Master Plan until their April 12, 1994 meeting. Parks and Recreation has developed a Master Plan to determine and assess recreation needs and map out a plan of action for land acquisition and development of parks and recreation facilities and programs through the year 2010. The plan is a guide and should be implemented in conjunction with related school system improvements, utility development, road improvements and private development. Parks and Recreation held three (3) public meetings to obtain citizen input and support. These concerns were incorporated into the Master Plan. Through the adoption of the Master Plan, Parks and Recreation will continue to provide a balanced parks and recreation program and support facilities to all Chesterfield County Citizens. Preparer: ~'~~~~M.~ Michael S. Golden County Administrator: Title: Attachments: Yes [--~ No Director of Parks and Recreation 0 0 0 0 0 O4 r"' >'.,, 0 W Z W W O_ W T Z LLI ~0 0 Z~ 0 oas PROJECTED POPULATION GROWTH CHESTERFIELD COUNTY 1993 2000 Ages 20 to 29 24.47%/ 2010 67,638 Ages 5 to 19 Number of Residents 69,448 % of Total Population 25.00% 21.10% 28,100 32,660 47,883 Number of Residents % of Total Population 12.55% 11.70% 14.90% Ages 30 to 39 Number of Residents 45,630 48,163! 41,427~ % of Total Population 20.39% 17.40% 13.00% Ages 40 to 49 Number of Residents 37,540 48,049 49,626 % of Total Population 16.78% 17.40% 15.60% Ages 50 to 59 Number of Residents 19,870 33,163 46,360 14.40% % of Total Population 8.88% % of Total Population 11.90% Ages 60 to 69 Number of Residents 29,565 9.30% Ages 70+ 12,OOO 15,152 5.37% 5.50% 8,540 12,109 16,988 3.82% 4.3O% Number of Residents % of Total Population 5.30% TOTAL POPULATION 216,0001 277,316 320,000 uJ Z UJ Z Z Z .~_ iF. _ .-~ iT'~ ._~ ~ ~.~_ i 0 ~ ~ ~~ ~ 0 0 ~~ 0 c~ (..- 0 "0 (3.) 0~? LU Z m m Z Z Z LU LU LU VVV 0 0 0 ~~~0 0 000~~~00 0 oooooo oo oooooo o~O ~ooooo~q~oq 0 0 0 ~ ~~ ..... '~~ ~ ~ -- ~~~~ cO~~~0 0~ 0 ~ E O~ 0 o °~ m.~ ~ 0 ~~~ ~ 0 0~= 0 ~ oo 00 ~ 0 Z Z Z 0 E C 0 < 0 Z Z Z LIJ LL! 0 0 0 0 0 0 UJ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 I-= ~ I-- 0 0 0 0 ~ ~0o ® ~)~ 0.~5 Synopsis of Revisions 1994 Parks and Recreation Master Plan April 1994 "Park Acreage and Facility Standards" changed to "Park Acreage and Facility Planning Guidelines." "Facility and Acreage Needs" changed to "Facility and Acreage Goals" (see attached revision of Tables 5 and 6). o Special purpose park acreage has been removed from discussions about planning guidelines and projected acreage goals, reducing the overall park acreage guidelines from 10 to 8 acres per 1,000 residents. Recommended that special purpose acreage acquisition for special sites such as historic properties or natural areas be pursued on a case-by-case basis as proffer, dedication, or fee-simple purchase opportunities become available. This change is reflected in items 1 and 2 of "Key Concerns in the revised Executive Summary (see attached). o Modified Table 6 to correspond to previous Board of Supervisors handout which showed incorporation of facilities at Pocahontas State Park as part of current facility inventory for Chesterfield (see attached). Explained in text where planning guidelines originated and how they were tailored around the specific recreation demographics of Chesterfield County (see attached). o Changed projected need for community center square footage to projected need for joint-use indoor square footage at schools (see revised Table 6). Current and future space for indoor recreation programming should be met through the use of multi- use indoor facilities at elementary, high, and middle school sites. Emphasized that Parks and Recreation public survey posed new facilities and service questions independently of any funding and/or cost issues. Footnoted survey charts to identify sample and margin of error. Referred to full text of the 1994 Parks and Recreation Public Opinion Survey for complete analysis of survey results (see attached). 0. 6 Included full explanation of youth baseball/softball field classification criteria (Figure 4, see attached). Department will maintain an inventory of private pool facilities in Chesterfield. o Plan recommends that the County encourage the private sector to develop golf courses and outdoor swimming pools open to the public for daily-fee usage. 10. Plan recommends that the County investigate federal and state funding sources such as Community Development Block Grants for the development of community buildings in lower-income neighborhoods. 1994 PARKS & RECREATION MA S TER PLA N Chesterfield County Parks and Recreation Draft: April 1994 TABLE OF CONTENTS CHAPTER Executive Summary Introduction Existing Resources Service Population Park Acreage and Facility Guidelines Plan Recommendations -Implementation Guidelines -Location Principles -Land Acquisition -Facility Development PAGE i 1 3 19 30 35 35 36 42 46 LIST OF FIGURES 1989 Top 10 Statewide Recreation Activities 1992 Chesterfield Recreation Program Participation Parks and Recreation Survey: New Facilities Parks and Recreation Survey: New Facilities Parks and Recreation Survey: Current Facility Use Parks and Recreation Survey: Current Facility Demand Baseball/Softball Field Classifications 24 25 26 27 28 29 46 LIST OF TABLES County Historic Landmarks Current Parks/Facilities Projected Population 1992 Park Visitors Planning Guidelines Facility and Acreage Goals 12 15 22 23 33 34 LIST OF MAPS Historic Resources Cultural Resources Existing Parks School Facilities Service Radius of Existing Parks Service Radius of Recommended New Park Sites 13 14 16 17 18 45 060 As an update to previous park master plans, the 1994 Parks and Recreation Master Plan assesses recreation goals in Chesterfield County through the year 2010 and maps out a plan of action for land acquisition and facility development to serve those goals. The plan is a guideline to be used to determine what facilities are needed, where they should be generally located, and when they should be provided. It should be implemented in conjunction with related school system improvements, utility development, road improvements, and private development. · Introduction The 1994 Parks and Recreation Master Plan expands on the issues and recommendations of previous plans to direct park acquisition and development through 2010 in a manner consistent with projected growth patterns for Chesterfield County. This plan will be incorporated by reference into the county Comprehensive Plan. · Existing Resources Natural, historic, and cultural features are an integral part of the quality of life enjoyed by Chesterfield residents. Future parks and recreation facility acquisition and development should take advantage of all existing natural, cultural, and historic resources in order to provide the maximum range of recreational opportunities. The current park system contains 1,657 acres of park land distributed in neighborhood, community, regional, and special purpose parks throughout the County. · Service Population The aggregate population is expected to grow to 320,000 by 2010; however, the demographics of specific user groups need to be considered when planning for future park facilities. In addition, current recreation participation patterns need to be assessed in order to tailor facility recommendations around the recreation preferences and expectations of County residents. The public survey conducted as part of the planning process reflects the high degree of recreational facility usage in Chesterfield. Survey results also indicate support for the construction of new facilities not currently provided, including community centers, swimming pools, and greenways when questions about these new services were not linked to any cost and/or funding implications. "Park Acreage and Facility Planning Guidelines Guidelines have been developed which more accurately reflect the actual demographics and participation rates of Chesterfield residents. These facility and acreage planning guidelines are then measured against current supplies to project future park facility and acreage goals through the planning period. 061 · Plan Recommendations A. Land Acquisition · Develop a park acreage acquisition program. · Develop a greenway plan for Chesterfield County. · Secure better public access to the County's water resources. · Cooperate with the County school system in all phases of new facility development: improvements to recreation facilities, particularly indoor gymnasiums and classroom space, and the design and construction of baseball/softball field upgrades. · Work with other County Departments to secure land through donations and proffers. In addition, State and Federal agencies should be encouraged to improve access to present and furore sites in Chesterfield County. · Establish criteria for the identification, acquisition, and protection of historic sites. B. Facility Development · Equestrian Complex Small capital outlay, low projected annual operating costs, and public demand for a therapeutic riding facility make this both an economical and high-priority development project. · Athletic Facilities Development of the Clover Hill Athletic Complex (for which acquisition funds are available) should be a major consideration. This site will provide two (2) lighted youth baseball/softball fields and four (4) youth soccer fields and one (1) lighted football field. Of the 140 available youth baseball/softball fields, 81 are currently maintained at Class III levels (see Figure 4 for an explanation of field classification criteria). It is recommended that 12 Class III fields be upgraded to Class II fields and six (6) Class II fields be upgraded to Class I fields. In addition, four (4) new youth softball and four (4) new youth soccer fields should be constructed. Community Buildings Cooperative upgrades at existing school gymnasiums and joint development of future elementary, middle, and high school indoor facilities should be used to meet the demand for indoor recreation facilities. The County should also investigate the use of federal Community Development Block Grant funds to develop public community centers in low-incmne areas. · Swimming Pools The County should encourage the private sector to develop facilities which are open to the general public for daily fee usage. *Golf Courses The County should encourage the private sector to develop facilities which are open to the general public for daily fee usage. ~Bikeways More protected or separated biking facilities located within parks or along rights-of-ways (utility easements, abandoned rail lines, etc.) would assist in meeting the demand for recreational bicycle use. iii olqa Co Key Concerns · Maintain 8 acres of regional, community, and neighborhood park land per thousand residents. Encourage public/private partnerships, donations, and fee-simple purchase to acquire special purpose park acreage on a case-by-case basis as opportunities become available. Identify and reserve land for future parks well ahead of future development. · Provide sufficient facilities to meet County needs through 2010. · Establish a funding schedule to provide for future facility needs. · Schedule development of new facilities and programs to coincide with population growth. · Identify the role of private recreation facilities as they relate to satisfying County recreational needs. iv BACKGROUND In April 1974, the Parks and Recreation Open Space Plan was adopted to serve as "the basic park planning document for Chesterfield County." The County Board of Supervisors began implementation of the plan and County citizens approved Parks Improvements Bond Referendums in 1978, 1985 and 1988. As a result of these initiatives, the Chesterfield Parks System has grown from 269 acres in 1979 to 1,657 acres in 1992. The 1994 Parks and Recreation Master Plan maps out a plan of action for land acquisition and development of parks and recreation facilities through 2010. The plan is intended to serve as a guideline to be used to determine what facilities are needed, where they should be generally located, and when they should be provided. Consequently, it should be implemented in conjunction with related school system improvements, utility development, road improvements, and private development. Plan Format The purpose of the 1994 Parks and Recreation Master Plan is to provide the framework for guiding major improvement programs in the Parks and Recreation system. The plan considers population trends and projects the recreational standards which were established in the 1983 Plan For Public Facilities. In some instances it modifies 1983 standards in light of changes in recreational habits of the population, and it recommends several new services on the basis of input from County residents. Various maps and tables included in the plan are useful tools for quick identification and explanation of proposed projects. The 1994 Parks and Recreation Master Plan begins by reviewing the natural and cultural resources of Chesterfield County. Natural resources provide the setting for outdoor recreation activities and therefore are a major consideration in the location of future parks; ecological concerns and constraints affect the site development of new facilities. The County's wide range of cultural and historic resources, which include village districts such as Bon Air and Midlothian, historic sites like Eppington and Magnolia Grange, and public facilities such as libraries or museums, also provide key opportunities for recreational activities or special events. Current levels of parks and recreation facility service are catalogued and population demographics and recreation habits of County residents are analyzed in order to assess current recreational needs and to project how these needs will change as the population grows through 2010. Facility and acreage planning guidelines are based on current usage and projected demand. These guidelines are then measured against the inventory of existing facilities. Trends in popular recreational activities and expressed desires from county citizens are used to project new service demands as current shortfalls and projected goals are calculated. Ultimately, projected needs for various parks and recreation facilities are used to formulate land acquisition and facility development recommendations through the year 2010. History of Parks Master Plans The 1974 Parks and Recreation Open Spaces Plan set goals and objectives for the County Parks System. Proposed facilities were defined in terms of sub-neighborhood, neighborhood, community, and regional parks. Standards for facility demand based on population figures were reviewed. The concept of open space was discussed with recommendations for both recreation and conservation uses in these areas. Implementation of many of the recommendations occurred as the 1978 Parks Bond program was implemented. The June 1977 General Plan 2000 was a part of the County's Comprehensive Plan. Recreational facility needs were expressed based upon the framework established in the 1974 Parks and Recreation Open Space Plan. Environmental and recreational needs for park land acquisition on the Appomattox and James Rivers were emphasized. The 1983 Plan for Public Facilities, an element of the Comprehensive Plan, is a more extensive definition of the parks system, categorizing parks as either neighborhood parks, community activity centers, community parks and open space/greenways. Acreage and facility standards were established based on the 1982 existing level of service. The recommendation was to maintain the stated standards considering future population increases and recreational demands. The 1983 Plan For Public Facilities established the guiding principles for development of the Parks System since 1983, and it provides the basic framework used in the 1994 Parks and Recreation Master Plan. The Bikeway Plan was adopted on February 22, 1989 as part of the Plan For Chesterfield. It recommends providing opportunities for both recreational and commuter bicycling. A system of highway related trails mapped out to guide bike path construction as highway improvements occur. The study points out that the next phase of the bike plan will need to study potential use of utility right-of-ways and stream valleys for bicycle paths. A proposed 1994 greenway plan is based on recommendations for increased special purpose and conservation park acreage detailed in the proposed 1994 Parks and Recreation Master Plan. Greenways provide an opportunity for both natural conservation and passive recreation; they are also ideal sites for the development of better water access throughout Chesterfield. Both the 1994 Parks and Recreation Master Plan and a proposed greenway plan will be incorporated by reference into the County Comprehensive Plan. 2 This section of the plan briefly discusses components of the natural and cultural resource base that must be considered in recreational facility development. Geographical Setting Chesterfield County is located in the east-central part of the Commonwealth of Virginia where it straddles two of the physiographic provinces of the state - the Coastal Plain and the Piedmont. Chesterfield is surrounded by seven political units - the City of Richmond and Henrico County to the north, Charles City County and Henrico County to the east, Amelia, Dinwiddie and Prince George Counties to the south, and Amelia and Powhatan Counties to the west. The James River runs along the northern and eastern boundary while the Appomattox River serves as the southern boundary. Chesterfield County encompasses 446 square miles. Climate Chesterfield County is located in the Tidewater Region between the Appalachian Mountains and the Chesapeake Bay and therefore enjoys a modified continental climate conducive for a variety of year-round recreational activities. Thanks to the mountain chains to the west, Chesterfield enjoys warm summers and generally mild winters. Frequent warm, moist air currents approach the County from the south and southwest while cooler, dry air masses sweep across Chesterfield from the south and the east. Day- to-day weather can change rapidly, and there is a great deal of seasonal weather variability. Mean annual temperatures are in the 55-60 degree range. About 48 days a year have maximum temperatures of 90 degrees or higher; minimum temperatures of 32 degrees or lower occur on about 80 to 100 days annually. Temperature extremes over 100 degrees or below 0 degrees do occur on occasion; however, prolonged periods of very warm or very cold weather are unusual. The months of July and August generally experience the greatest amounts of rainfall, and average annual precipitation amounts to 44.2 inches. Snowfall accounts for an average of 14 inches of precipitation per year. Thundershowers are common during the summer months and occur on an average of 37 days annually. Extremely heavy rains are also experienced in conjunction with hurricanes when their paths cross over or near Chesterfield County. Occasional tornadoes, accompanied by heavy rainfalls, local flooding, high winds, and property damage have also been recorded. Southerly winds prevail throughout the summer and for most of the year. During the months of February and October, north/northwesterly winds are more common. Average wind speeds of 7.7 miles per hour are considered moderate. Geology Chesterfield County is dominated by geologic formations of the transition zone between the Coastal Plain and the Piedmont. This zone is characterized in the Piedmont Region by weathered underlying residual materials consisting of complex granite and gneiss formations that rim an ancient Triassic Lake basin. Coal seams were formed at the contact zones between the gneiss and granite zones and shale and sandstone layers. Transported materials such as gravels, sands and other alluvial materials are found primarily in floodplain areas and terraces along the entire length of the James and Appomattox Rivers in the Coastal Plain area of Chesterfield. These Coastal Plain sedimentary layers range in thickness from several feet to over a hundred feet in areas lying east of US Highway 1-30I. Topography Chesterfield's topography varies from flat areas and slightly rolling land in the eastern Coastal Plan region to gently rolling hills in the Piedmont section to the west. Elevations in Chesterfield County range from slightly above sea-level to 400 feet above seaAevel near Midlothian. The Piedmont section of the County exhibits a dissected topography created by the action of erosive rivers and streams as they flow through the Fall Zone to the Coastal Plain. In the Coastal Plain region, especially along the Appomattox River, water flows much slower, becomes less erosive, and forms sizable wetland habitats. Steep slopes can be found in all sections of the County, but they are most pronounced in the Fall Zone of the Piedmont where severe dissection has occurred. Slopes become an important consideration with regard to the Chesapeake Bay Preservation Act of 1990. The County is a part of the watershed as defined by the Act and is therefore subject to all pursuant regulations and restrictions. Soils Chesterfield County soils are derived from weathering and decomposition of the two classes of parent material described in the geology section. A close correlation exists between the soil formation process and the degree of slope. Because steep slopes erode at a faster rate, they rarely develop a deep soil horizon and therefore contain poorer quality soils. In Iow lying areas or in upland depressions with minimal slope gradients, soils are higher in organic content but typically have clay subsoils and are slow to drain with a correspondingly high shrink-swell potential. Drainage The land surface of Chesterfield slopes gently toward the southeast at an average of 20 feet per mile. Strong dissection near major streams in the Fall Zone of the Piedmont region has resulted in narrow ridges and steep slopes while nearly level river terraces, floodplains, swamps, and tidal marshes are found along the Appomattox River and the James River south of Richmond in the Coastal Plain region. All of Chesterfield County falls within the Chesapeake Bay drainage area. Water Resources In the Coastal Plain section of the County groundwater is available from the gravel and sand strata of sedimentary deposits. In the Piedmont region, wells for rural domestic use are generally deeper and less productive; the north and central part of the County rely almost completely on County water and sewer service. This supply is provided by two sizable reservoirs: Lake Chesdin, along the Appomattox River (3,200 acres), and Swift Creek Reservoir, near US Route 360 (1,700 acres). Falling Creek Reservoir, which is no longer used as a drinking water source, is a smaller impoundment near Chippenham Parkway and Route 10. Neither the Swift Creek or Falling Creek facility is accessible to the general public for recreational use. Woodlands Until the late 1960's, 78% of Chesterfield was covered by secondary-growth hardwood and pine forests. Rapid population growth and corresponding development during the past two decades has considerably depleted these forests. Nevertheless, more than half of Chesterfield remains forested today, with the heaviest concentrations found in the southern and western portions of the County. Upland wetlands along stream corridors in all remaining wooded areas are an important environmental resource protected under the Chesapeake Bay Preservation Act and are indicated accordingly on all local Chesapeake Bay RPA/RMA maps. 0'71 Wildlife Open land habitat, which includes crop and pasture land as well as meadows and open fields, supports a wide variety of birds and mammals such as rabbit, deer, quail, and red fox. Woodland wildlife habitat supports birds and mammals that obtain cover and food from coniferous and hardwood forests. Examples of local woodland species found in Chesterfield include white-tailed deer, wild turkey, grey squirrel, and ruffed grouse. Wetland wildlife habitat sustains the largest number of species in the County and includes mammal and birds such as geese, ducks, herons, beavers, muskrats, and mink. Historic and Cultural Resources Chesterfield's rich cultural history is a resource that provides both a tangible link to the past as well as an intangible sense of identity for all residents. Future facility acquisition and development should consider the benefits provided by incorporating historic sites and structures into the parks and recreation system where they can be preserved and interpreted for generations to come. The Department of Parks and Recreation has already acquired Henricus, the site of the second permanent English settlement in Virginia, and Eppington Plantation, the home of John Wayles Eppes and Thomas Jefferson's daughter Maria. The Department also maintains Fort Stevens, which was a part of the Confederate defensive line during the siege of Richmond. Other County Historic Landmark sites are identified in Table 1. Cultural resources include historic towns and crossroads such as Matoaca, Ettrick, Chester, Winterpock, Bon Air, and Midlothian as well as libraries, schools, and other public facilities. In addition, many special events provided by the Department highlight cultural resources such as dance, music, or visual arts. The landscape itself is also an important cultural and visual resource which should also be considered when future development projects are undertaken. In general, it is the responsibility of the Parks and Recreation Department to provide future recreation facilities and services that enhance the existing cultural and historic resources of Chesterfield County. Existing Park System The Chesterfield County parks system includes 25 parks and athletic complexes covering 1,657 acres. In addition, the Department maintains facilities on approximately 316 acres at various elementary school sites throughout the county. Neighborhood Parks The neighborhood system is based on elementary school service areas. Volunteer Athletic Associations typically adopt elementary school service boundaries and concentrate their programs at facilities on elementary school grounds. In addition, the Parks and Recreation Department has upgraded elementary school facilities such as playgrounds and basketball courts for use by surrounding residents. Community Parks and Athletic Complexes These facilities serve a larger service radius than neighborhood parks. There are currently 383 acres of community park land, over 50 percent of which is located at athletic complexes. These complexes usually adjoin high and middle school sites which share the use of the facilities during school hours. At other community parks not associated with a school site (such as Harrowgate and Matoaca) acreage is again largely devoted to athletic facilities. Regional Parks The County currently has 4 regional parks that contain a mixture of active and passive facilities. Over 50 percent of the 774 acres of regional park land is devoted to passive uses (picnicking, hiking, etc) and natural areas. The remainder is reserved for active recreational facilities. Special Purpose Parks These facilities currently include several historic sites intended for preservation and historical interpretation. Other special purpose facilities include water access parks at Dutch Gap Boat Landing and the Appomattox River Canoe Launch. 0?3 Other Conununity Facilities Recreation Facilities at School Sites The majority of the 400+ athletic fields and courts programmed and maintained by the Parks and Recreation Department are located on Chesterfield school grounds. Most indoor recreation programs are currently scheduled in school classrooms and gymnasiums. The core of the neighborhood park system is elementary schools and many of the athletically-oriented community parks are located on middle and high school grounds. Shared use of gymnasiums, parking, restrooms, utilities and athletic facilities results in substantial cost savings for the County. Successful operation and maintenance of these facilities depends on close cooperative action between the school administration and the Parks and Recreation Department. Design standards for joint-use facilities should be implemented in all new school construction projects. Federal and State Park Facilities Chesterfield County has a variety of State and Federal park facilities within its borders. The 7,500 acre State Park and Forest at Pocahontas offer significant opportunities for passive recreational activities and should be considered a special purpose acreage resource for Chesterfield. A future lease agreement between the State and County will permit a portion of state land to be developed as a County park. The 1989 Comprehensive Master Plan for Pocahontas State Park discusses the relationship between the State and County Park systems in providing needed recreational opportunities for County residents. Close coordination between State and County agencies offers the potential to strengthen program implementation. Pocahontas State Park provides the only swimming facility open to the general public in Chesterfield County should be considered an important resource for passive recreation facilities such as hiking and biking trails and picnic shelters. Potential lease agreement with the state will qualify a portion of the park to be included in the County's 8 acre per 1,000 park acreage goal as regional park facilities are developed on the site. Other major federal historic and recreational facilities in Chesterfield include Drewry's Bluff and Parker's Battery, which are portions of the Richmond National Battlefield Park system. The Presquile National Wildlife refuge is a 1,329 acre island in the James River. It is primarily a wildlife preserve, but occasional trips through its nature trail system are offered to the public. O74 Private Recreation Facilities Privately owned recreation associations account for a significant amount of the total recreational space available to the public. Private membership or fee-based recreational facilities include pools, tennis courts, golf courses, racquetball courts, and exercise centers. However, cost can be a prohibitive obstacle to the full use of these facilities for many residents. At the present time Chesterfield County has no municipal golf courses, community centers, or swimming pools. The YMCA operates three sites in Chesterfield. Two of the sites, Chester and Route 360, offer indoor recreation centers, swimming pools, and some outdoor fields and courts. The Camp Thunderbird site has an outdoor swimming pool and camp facilities. Swimming was rated as the most popular outdoor activity in the 1989 Virginia Outdoors Plan. There are an estimated 85 outdoor membership swimming pools in Chesterfield County. Six indoor pools are located at local YMCA's and fitness centers which also require monthly membership fees. Privately-owned and maintained community buildings in Chesterfield County are restricted to non-profit organizations such as the Enon Optimist Club, Ruritan Club, and VFW Halls. These are available for use by the public on a fee-basis. There is a need to develop a thorough inventory of private recreation facilities located in the County. Given the importance of these facilities, an inventory would help the County avoid duplication and ensure a maximum return from public funds. It would also clarify the relationship between resident demands for recreational opportunity and the extent to which public/private provision of recreation facilities are meeting existing/future needs. The Department of Parks and Recreation will compile and maintain a current list of private recreation facilities open to the general public for daily fee usage. Park Classification System Neighborhood Park Purpose: Provide active recreational facilities and playing fields for a residential neighborhood. Orientation: Serve the same area as an elementary school. Should be located on a site shared with an elementary school. Typical Facilities: Two or more baseball fields, a football/soccer field, playground equipment, basketball courts, facilities for the safety and comfort of users including restrooms, spectator seating, a drinking fountain, etc. Indoor facilities include a multi- purpose school gymnasium, office space, and classrooms. Acreage Range: 5 - 20 acres Service Radius: 1.0 to 1.5 miles Guideline: 1.5 acres per 1,000 population Community Park Purpose: Provide active recreational facilities and playing fields for several surrounding neighborhoods. Orientation: Provide a focus for a wide range of community sports activities including indoor facilities at the middle and high school level. TypicaI Facilities: Baseball/softball fields, football fields, soccer fields, tennis courts, spectator facilities, lights for night use, parking (if not associated with school parking), concession and restroom facilities. Indoor facilities include a multi-purpose school gymnasium, office space, and classrooms. Acreage Range: 20 - 50 acres Service Radius: 2.0-4.0 miles Guideline: 2 acres per 1,000 population l0 Regional Park Purpose: Provide active and passive recreational space and facilities for larger areas of the County. Orientation: Serve a wide population area for sports programs, enough open space for non-directed activities such as picnicking, walking or jogging, and, where resources permit, gardens, nature trails, nature centers, etc. Typical Facilities: Outdoor - Baseball/softball fields, football and soccer fields, tennis and basketball courts, lights for night use, parking, spectator facilities, restroom/concession buildings, picnic shelters, jogging trails and specialized facilities (racquetball courts, etc.) where desirable. Indoor - Multi-purpose rooms, kitchen, game rooms, arts and crafts facilities, classroom, office, lobby, restrooms, and adequate storage. Acreage Range: 100 - 500 acres Service Radius: 3.0-5.0 miles Guideline: Outdoor - 4.5 acres per 1,000 population Indoor - 2 square feet per person (population) 20,000-40,000 sq. ft. total Development Ratio: 60% active facilities/40% natural (passive activity) Special Purpose Park Purpose: To take advantage of unique recreational, cultural or environmental resources in the County. Orientation: Special purpose parks and conservation areas serve all County residents as well as residents of surrounding regions. Typical Facilities: Facilities are dictated by the type of resource obtained. Examples include greenways, historic houses and sites, Civil War monuments, wetlands, wildlife sanctuaries, boat ramps, etc. Acreage Range: N/A Service Radius: 1 hour's drive Guideline: N/A 21.2. DESIGNATED CHESTERFIELD COUNTY LANDMARK SITES Adventure Hill - 11801 Winterpock Rd, Winterpock area *Bellgrade - 11500 Promenade Pkwy, Bellgrade Shopping Center, Huguenot & Robious Rds Bellwood - grounds of Defense General Supply Center, off of Jefferson Davis Hwy Castlewood - 10201 Iron Bridge Rd, Courthouse area Chester Collegiate Institute - 12133 Richmond St, Chester 1894 Chesterfield County Jail - Courthouse Complex Chalkley Residence - 4600 Centralia Rd, Old Centralia area Chester Hill - 2810 Swineford Rd, Bensley area Chester Presbyterian Chapel - 3424 West Hundred Rd, Chester Circle Oaks - 4510 Centralia Rd, Old Centralia area Clarke Residence - 4515 Centralia Rd, Old Centralia area 1828 Clerk's Office - Courthouse Complex 1889 Clerk's Office - Courthouse Complex Clover Hill - 16401 Clover Hill Rd, Winterpock area 1817 Courthouse - Courthouse Complex Davis Hall - campus of Virginia State University, Ettrick Eppington - 14600 Eppes Falls Rd, Matoaca area Falling Creek Ironworks - 2221 Station Rd, Bensley area Grymes House - 4510 Centralia Rd, Old Centralia area Hallsborough Tavern - 16300 Midlothian Trnpk, near Powhatan County Ivymont - 14111 Midlothian Trnpk, Midlothian area Magnolia Grange - 10020 Iron Bridge Rd, Courthouse area *Mount Malady - 12501 Bermuda Triangle Rd, Enon area *Oakden - 3601 Curtis St, Chester *O.B. Gates Residence - 8011 Gates Bluff P1, off Beach Rd Old President's House - campus of Virginia State University, Ettrick Physic Hill - 14033 Physic Hill Rd, Winterpock area Ragland House - 4626 Centralia Rd, Old Centralia area Salem Baptist Church - 5930 Centralia Rd, Old Centralia area Swift Creek Mill & Store - 17401 Jefferson Davis Hwy, near Colonial Heights Tomahawk - 2500 Old Hundred Rd, Brandermill area Trabue's Tavern - 11940 Old Buckingham Rd, Midlothian area Vawter Hall - campus of Virginia State University, Ettrick Ware Bottom Spring - 1601 West Hundred Rd, Enon area Yellow House - 3001 West Hundred Rd, Chester *Denotes recent additions not shown on Historic Resources map TABLE I 12 0~ 13 Ill ~ ~ ~_ > o ~o Z U ..n ~. u Z t- z 0 CURRENT PARKS & FACILITIES in Chesterfield County, Va. PARKS Regional Parks 774 acres Community Parks\Athletic Complexes 383 acres Neighborhood Parks 316 acres Special Purpose\Conservation Parks 184 acres FACILITIES *Picnic Shelters 23 Tennis Courts 77 Baseball\Softball Fields 149 Soccer Fields 78 Football Fields 30 Basketball Courts 28 Canoe Launch 1 Boat Ramps 3 Archery Range 1 I'Walking and Jogging Trails 17 miles Volleyball Courts 29 Nature Center 1 Community Building 2 *Supply includes facilities at Pocahontas State Park TABLE 2 15 ;~00 >- I.-- Z 0 ~Zo~, z · 0 0 Q " 18 Population Characteristics Chesterfield's population is slightly younger (median age 29.95 in 1989) than the nation as a whole. However, Chesterfield's median age is expected to move upward each year as the population ages. Chesterfield's population is generally more affluent than the population of surrounding localities. In 1990, the estimated median household income for Chesterfield County was $46,052 - about $12,000 more than that of the average metropolitan area household. In 1990, 29 percent of Chesterfield residents had four or more years of college, compared to about 24 percent of the residents of the entire Richmond/Petersburg metropolitan area. Future parks and recreation acquisition and development must serve the needs of a rapidly growing and urbanizing population; however, it is also important to consider the needs of special population groups within the aggregate population. 8,994 residents were living below poverty level in 1990 when the county's median household income was $43,600. These residents along with those who were only slightly above poverty level, had extremely limited funds to spend on fee-based recreation activities. This population is best served by parks and recreation facilities which are relatively inexpensive and located within a convenient walking distance. Residents with disabilities need to have reasonable accommodations made to give them access to parks and recreation services. It is estimated that 7.5 percent of all Americans have a severe disability; this translates into a sizeable special population in Chesterfield whose needs must be addressed in future facility development under the new accessibility guidelines detailed in the Americans with Disabilities Act. Another important demographic group to consider is double-income families where both parents work. The 1990 census shows that there were 41,692 Chesterfield families with two or more workers; that figure represents 71 percent of all county families. Two- income families may have money to spend on recreation, but they have limited time to participate in such pastimes. Working parents need recreation programs for their children that are easily accessible, and they need adult recreation programs scheduled during times which will permit them to participate. Projected Population Through continued in-migration and natural exphnsion, Chesterfield County's population is projected to continue to increase over the next 20 years at an average annual growth rate of 3 percent (See Table 3). This is a slightly slower rate of increase than the county has recently experienced. Almost all age groups are expected to show consistent increases in numbers over the next 30 years; however, the proportional percentage of school-age children will begin to decrease and proportional percentage of adults over fifty will begin to increase as the general population ages. The overall number of school-age children is expected to rise until 2005 and then begin to gradually decrease. More importantly, the percent ratio of school-age children to the total County population will fall below current levels by 2005. In 1993, children between five and nineteen made up an estimated 24.47% of the total population. By 2005, however, the school-age population is projected to decline to 21.10% of the total population. Conversely, the number of senior citizens in the Chesterfield has gradually started to increase. In 1993, the population age 60 and older made up only 9.19% percent of the total population. By 2005, however, this cohort is expected to grow to 14.6% of the total population in Chesterfield County. Population shifts in these two groups - school children and senior adults - will impact the future of parks and recreation programming. Program and facility planning for Chesterfield's future must respond to the changing user-group needs created by these shifts. Development projections indicate that the county's population growth will continue to be distributed in a pattern that reflects recent growth trends. The Northern Area, including the Midlothian and Brandermill/Woodlake communities, is expected to maintain its high growth rate relative to other geographic areas of the county. The extensive supply of undeveloped acreage to the west along the Route 60 and Route 360 business corridors is planned primarily for future residential uses. It is also expected that growth rates in the Southern Area (near Ettrick and Matoaca and west along the River Road corridor) will be significant due to the abundant acreage available and the scenic and recreational value of the Appomattox River and the surrounding rural area. Growth rates in the Southern Area outside of the Rural Conservation District identified in the Southern and Western Area Plan should exceed those being experienced in the Central Area, where future growth will be primarily infill development on smaller tracts of land. 2O Recreation Participation Patterns Leisure is an important element in the lives of state and local residents. According to The 1989 Virginia Outdoors Plan, Virginian's engage in 86 activity days of outdoor recreation. Demand analysis shows that recreation users want 60 percent of their outdoor recreation activity to be within thirty minutes of home. Chesterfield County residents have a particular affinity for active sports. Participation levels for organized youth sports are particularly high. Residents like to attend special events sponsored by the Parks and Recreation Department and picnic with the family at County park facilities. Passive recreation opportunities such as biking, hiking/walking, and nature observation are also extremely popular. Older citizens who have retired from the work force find that recreation outlets close to home helps them fill their hours, meet new friends, and develop new interests. Figure II shows 1991-92 citizen participation for specific recreation programs in Chesterfield. Table 4 shows visitation to County parks in 1992. The remaining graphs illustrate the results of a public survey conducted by the Department of Parks and Recreation as part of this master plan. Questions about new facilities and services were asked independently of any fiscal context. For a complete tabulation of the survey results, refer to the 1994 Parks and Recreation Public Opinion Survey. 21 0 I~ 0 ~ 0 if> 0 0 030 toO ~ 0 ~ 0 0 0 ~ 0 ~u ~ 0 ~ 0z 0~ ~0 0 o~ ~ 0 ~ Z~ ez~ e, ~ ez~ ~ ~z~ ez~ UJ CD 0 E o 22 ~ 1992 PARK VISITORS PARK / ATHLETIC COMPLEX NUMBER OF VISITORS APPOMATTOX CANOE LAUNCH 41,848 BENSLEY PARK 47,609 BIRD ATHLETIC COMPLEX 117,349 COALFIELD COMPLEX 107,560 DAVIS ATHLETIC COMPLEX 31,927 DUTCH GAP / HENRICUS PARK 181,502 ETTRICK PARK 127,053 FORT STEVENS HISTORICAL PARK 3,093 GOYNE PARK 132,902 GREENFIELD ATHLETIC COMPLEX 65,247 HARR©WGATE PARK 116,172 HUGUENOT PARK 238,932 IRON BRIDGE PARK 432,259 MATOACA PARK 110,783 POINT OF ROCKS PARK 275,741 ROBIOUS ATHLETIC COMPLEX 188,134 ROCKWOOD PARK 576,462 WOODLAKE COMPLEX 53,452 TOTAL VISITORS 2,848,025 (5% INCREASE FROM 1991) TABLE 4 1989 TOP TEN RECREATION ACTIVITIES IN VIRGINIA P 00L SWIMMING SWIMMING OUTDOORS PICNICKING BEACH USE/SUNNING BICYCLING JOGGING FISHING S 0 FTBALL/BAS EBALL BASKETBALL CAMPING 0 10 20 30 40 .50 60 % of Participants 1989 Virginia Outdoors Plan 24 25 Facility Chesterfield Parks Adult Participation Archery Baseball Basketball Bicycling Boating/Canoeing Fishing Football Handball/Racquetball Jogging/Fitness Nature Study Lacrosse Picnicking Soccer Softball Tennis Volleyball Walking Representative sample of 300 715 completed calls, 429 surveys Margin of error plus/minus 5.29 I3 t 11 12 8 10 Use & Recreation 2O 2O 17 27 21 18 21 49 0 10 20 30 40 60 6O 7O The following criteria were considered in the development of guidelines for providing adequate park land and facilities. PEOPLE ORIENTATION - Guidelines should reflect the needs of the people in the area being served. FEASIBILITY - Guidelines should be attainable in the planning period with existing or projected funds. PRACTICALITY - Guidelines should be simple to apply, revise, or project in the planning process. RELEVANCE - Guidelines should relate to the people and times. Standards should have incremental time periods for revision. An adopted set of guidelines can be used as a standard for estimating 1) the amount of land and facilities required to serve general and specific populations, 2) the number of people a recreation facility or area can be designed to serve, and 3) the ability of an area or facility to accommodate the potential users in a service area. The 1983 Chesterfield Plan for Public Facilities included several standards for park land and facilities. This plan recommended eight acres of park land per thousand residents. At the time, the County provided 7.95 acres of public recreation space per thousand residents. The recommended standard of 8 acres per thousand was based upon existing conditions and was considered adequate. Since then, park acquisition and facility development has not kept pace with population growth and the current acreage to population ratio is 6.3 acres per thousand residents. It is recommended that the 8 acres per thousand standard from the 1983 plan be maintained as a planning guideline for the 1994 Parks and Recreation Master Plan. The facility planning guidelines incorporated in the 1994 Parks and Recreation Master Plan were established after reviewing the 1983 Plan for Public Facilities, county population projections and recreation participation patterns, the 1989 Virginia Outdoors Plan, and the 1994 Parks and Recreation Public Opinion Survey. State and national recreation standards were used as a baseline for developing Chesterfield guidelines which take into account local demographic and recreation participation realities. Many of the guidelines, including those for park acreage, remain as previously outlined in the Public Facilities Plan. 3O Existing Facility Guidelines Facility planning guidelines for youth baseball/softball fields, youth football fields, youth soccer fields, and gymnasiums for indoor youth basketball were developed based upon activity periods for typical facility usage. Demand is based on the number of youth teams a standard facility can support over the course of a season. These activity periods were then converted to a facility-to-team ratio using actual 1993 participation rates for the respective activities. Guidelines based on this method also apply to adult softball. The 1983 Plan for Public Facilities standards were used as planning guidelines for total park acreage, regional park acreage, community park acreage, neighborhood park acreage, outdoor tennis courts, and outdoor basketball courts. The 1989 State Outdoors Plan standards were used as planning guidelines for bicycling trails and archery ranges. The National Recreation and Parks Association's Park Maintenance Standards was used as the source for minimum standards for outdoor public swimming pools, community buildings, and golf courses. The state standards for outdoor volleyball and boating/canoeing were used as a baseline against which actual population and facility numbers for Chesterfield were compared and modified. In all cases the resulting guideline for Chesterfield represents a decrease from the state standard. Planning guidelines for lacrosse fields, playgrounds, picnic shelters, horseback riding facilities, and indoor recreation facilities were based on a current snapshot of facility to population ratio in Chesterfield County. 31 New Facility Guidelines Facility planning guidelines for facilities not currently provided by Chesterfield County have been included in this section of the plan for future reference. As the population of Chesterfield continues to mature over the next twenty years, there will be an increasing need for more passive recreation facilities including outdoor swimming pools, golf courses, and community buildings. The results of the 1994 Parks and Recreation Public Opinion Survey also indicate significant current resident demand for these facilities. Suggested design standards for these facilities are based on national standards adopted by the National Parks and Recreation Association. In all cases the County should encourage the private sector to develop facilities for public use bel'ore using County resources to do so. Outdoor Pools Swimming was rated by Virginians as the most popular recreational activity in the 1989 Virginia Outdoors Plan. The results of the Chesterfield public survey also reflect strong local de~nand for public swimming facilities. The only public pool in Chesterfield is located in Pocahontas State Park; there are currently no public swimming facilities provided by the County. Some 85 outdoor pools are available to the public on a seasonal membership basis. National standards recommend a minimum of 12,000 square feet for an outdoor swimming pool open to the public. Golf Courses Golf is an activity which has increased in popularity both locally and nationally over the past decade. Baby-boomers are now just reaching the age at which people tend to become high-frequency golfers, and the number of active retired people is also growing rapidly. National standards recommend at least 150 acres for a 18-hole municipal golf course. Community Buildings Indoor recreation activities ranging from basketball and gymnastics to instructional classes and special events are currently scheduled in school facilities after normal school operating hours. School buildings economically support recreational programming and it is therefore recommended that future school construction be based on joint-use criteria. Consideration should also be given towards the construction of school facilities which are readily convertible to full- size community centers as the school-age population decreases and the corresponding need for school buildings diminishes. At some point during the current planning period, however, it is likely that separate community buildings will be needed to accommodate programs and events at times when school facilities are unavailable (ie during school hours). National standards recommend facility of at least 6,000 square feet for this purpose. Emphasis should be placed on lower-income neighborhoods where Community Development Block Grant funds may be available for development purposes. 32 1,00 PARK FACILI: [ PLANNING GUIDELINL.., YOUTH SPORTS UNIT UNIT/TEAM SOURCE Lighted Fields 1:6 (a) Baseball/Softball Unlighted Fields 1: 3 (a) Total I :4.26 (a) Lighted Fields 1: 4 (a) Football Unlighted Fields 1:3.5 (a) Total I :3.75 (a) Lighted Fields 1:6 (a) Soccer Unlighted Fields 1 : 4 (a) Total 1:4.1 (a) *Basketball Gymnasiums 1:10.75 (a) ADULT SPORTS t[ UNIT II UNIT/TEAM II SOURCE I Softball Lighted Fields 1 '40 (a) ACTIVE RECREATION 11 UNIT II UNIT/POPULATION 11 SOURCE Outdoor Tennis Courts 1 : 2,700 1 : 2,000 (b) Outdoor Basketball Courts 1: 7,000 1: 7,000 (b) Outdoor Volleyball Courts 1 : 7,000 1 : 1,000 (b) Lacrosse I Fields 1:100,000 I (d) PASSIVE RECREATION ![ UNIT UNITS/POPULATION SOURCE Children's Play 1 · 5,000 Picnicking Walking & Jogging Bicycling Boating & Canoeing Archery Horseback Riding *Indoor School Space Playgrounds Shelters Miles Miles Ramps Ranges Horse Ring Square Feet 1 · 9,000 1'13,500 1 · 1,000 1 '75,000 1 '50,000 1 '200,000 3 · 1,000 (d) (d) 2 · 1,000 (c) 1 '1,000 (¢) 1 '50,000 (c) 1 '50,000 (c) (d) (d) PARK LAND II UNIT Regional Parks I Acres Community Parks I Acres Neighborhood Parks Acres Total Park Acreage Acres UNITS/I,000 RESIDENTSII SERVICE RADIUS t 4.5 3-5 miles 2 J 2-4 miles 1~5 1 - 1.5 miles *Indoor recreation use at elementary and middle schools includes youth basketball Youth guideline of 1 gymnasium/10.75 teams assumes 2 usable courts @ 6,000 square feet Additional square footage available in cafeteria, auditorium, and classroom space (a) Based on number of activity period available at a facility for league play (b) 1983 Plan for Public Facilities standard (c) 1989 State Outdoors Plan standard (d) Guideline based on current facility/population ratio for Chesterfield ]01 TABLE 5 33 0 34 Implementation Guidelines Location Principles Land Acquisition Facility Development Implementation Guidelines Park facilities should be provided in a variety of locations and be diversified in function in order to serve the entire population of the County as equally as possible. Park facilities should be responsive to the needs of all segments of the population. Citizens should be given the opportunity to participate in and respond to development proposals for each neighborhood, community, and regional park. Cooperation among park and recreation agencies, school board, and civic organizations is essential in acquiring and providing necessary park facilities. Cooperation between government and private developers and civic organizations is essential to acquiring and providing necessary park and recreation facilities. Beauty and relaxation should be objectives in planning for parks. Maximum advantage should be taken of special scenic sites in the County including lakes, rivers, streams, wooded areas, and archaeological and historic attractions. Location Principles Neighborhood parks should be located in a self-contained area designed primarily for residential use and having a population large enough to support an elementary school (usually 3,000 to 6,000 people). Neighborhood parks should be located in the geographical center of a neighborhood, away from arterial streets, with road access constructed according to specifications established by the Chesterfield County Department of Transportation and within a 1.5 mile walking or biking distance of all local residents. o Park/school sites should be developed as a focal point for educational and recreational activities in the residential area. Adequate space and facilities should be provided for both functions. The neighborhood park should adjoin the elementary school to maximize the effective use of each. Combined use of land, buildings, equipment, and parking provides savings to the County in terms of acquisition, development and maintenance. 35 Existing elementary schools on small sites with poor prospects for expansion should not be expected to satisfy the need for a neighborhood park. However, if an existing area is too large for effective service from a single location, elementary school playgrounds can provide supplementary facilities. Community and regional park sites should be easily accessible from a major street and have plenty of off-street parking. Also, adequate transition features in the site design should be provided to reduce potential impacts to adjoining neighborhoods. Special purpose park sites should ideally be located where the is away from the adverse conditions normally associated with environment (noise, pollution, traffic). park user an urban Special purpose parks should be located as close to the population centers in the County as possible, but because these parks require special sites of scenic value, favorable topography, or other special features, the distance factor should be weighted against special qualities inherent to the site. Land Acquisition 1. Park Land Acquisition The County currently provides 6.3 acres of park land per thousand persons. This results in a 1.7 acre-per-thousand shortfall from the recommended 8 acre per thousand guideline. Currently, the majority of the shortfall is in regional park acreage. Future park land acquisition should take place well in advance of population shifts so that land can be acquired in a timely and cost-effective fashion. Regional Parks An additional regional park is needed north of Hull Street Road in the central northwest portion of the County where rapid residential growth has taken place in recent years. A Regional Park is therefore recommended in the Midlothian area. The need for a regional park in the southwestern portion of the county is anticipated towards the end of the current twenty year planning period. The Southern Area Regional Park is therefore recommended. Preliminary discussions with the Virginia Department of Conservation and Recreation have focused on the possibility of using a portion of Pocahontas State Park for this land acquisition. These joint efforts should continue as a more thorough feasibility study of this proposal is developed. 36 Funding is currently available for land acquisition which will serve to expand Matoaca Park from a community to a regional park serving the recreational needs of the southern area of Chesterfield. Community Parks The deficiency in community parks can be alleviated as scheduled construction programs for high schools and middle schools occurs. new Funding is currently available for land acquisition which will serve to expand Matoaca Park from a community to a regional park serving the recreational needs of the southern area of Chesterfield. Funding is currently available for land acquisition for the Clover Hill Sports Complex. It is recommended that provisions be made for the construction of passive recreational facilities such as picnic shelters, trails, etc as well as athletic facilities at this site in order to serve a variety of user groups. Community/athletic facilities are recommended for the Northern Area Landfill to serve the increasing demand for athletic facilities in the northern part of the County. A new community park/athletic complex is recommended for acquisition and development along Swift Creek near Colonial Heights to serve the eastern portion of the County. Neighborhood Parks Development of neighborhood parks should keep pace with new elementary school development in order to maintain an adequate supply through 2010. Special Purpose Parks Special purpose parks acquisition should be pursued on. a case-by-case basis as special opportunities become available and are therefore not a part of the 8 acre per 1,000 acreage goal. However, potential resources which fall under this classification include, historic sites and structures, water frontage, natural areas and wildlife habitat, and linear landscape features. The largest portion of special purpose and conservation park acquisition will be through the eventual development of a greenway system linking special purpose acquisitions into a complete passive recreation and conservation system. A historic park at the Midlothian Coal mines and expansion of the current 37 Henricus site is recommended. It is also recommended that development of the current Eppington park site occur to accommodate daily public visitation. The proposed acquisition of a special purpose park along Lake Chesdin should be accomplished ahead of the land value increase which will occur as residential development continues in that area. Greenway System - Develop a plan for the implementation of a system of greenway trails and greenway conservation areas throughout the County. The successful development of a Chesterfield greenway system will be contingent upon public input and participation; it is therefore recommended that the Department of Parks and Recreation proceed with the development of a greenway master plan by scheduling a series of public meetings and workshops to identify needs, issues, and concerns. 4 Water Resources - Access to water resources is critical to the park system's linkage to the County's natural resources. Land adjacent to major water resources is becoming expensive and practically unavailable for County purchase. Top priority should be given to short-term acquisition of land and water access rights for expanded property on the James River west and south of Richmond, additional access to the Appomattox River, and a major park acquisition on Lake Chesdin. A proposed greenway master plan should propose that greenways be used as access points to the county's major water resources. Recreation Facilities At School Sites- Cooperation with the County School system in the acquisition, development, and maintenance of jointly used facilities should be expanded. Standards for new school site facilities as outlined in this master plan should be implemented by the Schools Administration. This cooperative action needs to occur in everyday operations, and it calls for close cooperation in site selection and development of new schools. The rapid expansion of school capital facilities has created an opportunity to put these plans into action. Special consideration should be given to insure that shared use recreation/school facilities are isolated and secured from unused school areas. 38 Cooperative planning of new park/school sites has in recent years been achieved on an informal basis. Application of the County's development review process has brought full cooperation in a more formalized manner from the several County agencies involved. Parks and Recreation site criteria for this review process should include the following considerations: 2. 3. 4. 5. 6. 7. o 10. 11. 12. Total acreage required for combined school/recreation use. Topography and other natural site features. Pedestrian and vehicle access. Availability and location of utilities. Building location in relation to outdoor amenities. Planned location of future building additions. Inspections by the Parks and Recreation Department of plans and final construction of recreation facilities. Turf development and maintenance at levels suitable for regular sports program play. Design of joint use indoor facilities. Joint standards for fine grading and seeding. Design of elementary school restrooms for after school outdoor use. Access to other school areas not available to the public should be controlled through these areas. The following acreage criteria is recommended per school type in order to provide for both recreation and school uses. 1. Elementary_ School - 25 to 30 acres 2. Middle School - 45 to 60 acres 3. High School - 80 to 100 acres Elementary schools, which are generally located in close proximity to residential areas, should serve as neighborhood park and recreation centers. It is recommended that the County's past emphasis on elementary school sites to satisfy neighborhood park needs (identified in the Chesterfield Plan for Public Facilities) be continued. The following outdoor facilities should be provided at elementary school sites: Blacktop area large enough to accommodate 2 full-size basketball courts. Durable, high-quality playground equipment. Turf open play areas to accommodate a soccer field and football/baseball combination field. Restrooms accessible from the outside should be constructed for school yard recreation programs and isolated from unused schools areas. 108 It is suggested that consideration be given to developing elementary school gymnasiums to middle school specifications. Development to such standards would greatly increase the square footage of indoor recreation space and therefore reduce the need for large athletic-oriented community centers developed and maintained by the Parks and Recreation Department. The development of joint-use indoor facilities at elementary school sites which are minimally adequate for after-school recreation use should include consideration of the following criteria: 2. 3. 4. 5. 6. 10. 11. Minimum play surface area of 70' x 94.' Composition or wood floor type. 12' x 16' locked storage area for recreation equipment and supplies. Minimum of three rows of portable bleachers for seating. Electrical wiring for score clock. Classroom for recreation programs; should include separate storage closet and be located close to gym. Special activities room for recreation programs; should include separate storage closet, sink, and cabinets and be located close to gym. Large multi-purpose room for programs/special events located close to gym with easy access from gym and parking area and restricted access to remainder of school. Restrooms located close to gym with both inside and outside entrances; restrooms should also be convenient to outside recreation facilities. Parking should be located close to gym with ample space for weekend/evening use; entrance should be convenient to all facilities used for recreation programming. Restricted access to the unused portion of the school. Every effort should be made to ensure that all forms of access are considered at school sites. Site design and park rule enforcement will be used to reduce the adverse impact of vehicular and pedestrian conflicts. The following recommendations should be considered when developing sites for both park and school use: Parking - Should be accessible to both school and outdoor recreation facilities. Provisions for future parking should be made if a site is not going to be totally developed. Pedestrian Circulation - When schools are located adjacent to residential areas, consideration should be given to developing pedestrian pathways from the residential area to the school/recreation site. 1.09 o Bikeways - Bicycle access along roadsides and greenways should also be considered when planning school sites. If the site is adjacent to a residential area, community facility (i.e. library), or existing bikeway facilities, every effort should be made to provide a link for bicycle use to the adjacent sites. Parking facilities for bicycles should also be included. Both the County Bikeway Plan and the proposed greenway master plan should be modified as new school sites are developed. 5. Cooperation With Other Departments/Agencies The Parks and Recreation Department should work closely with both the Planning and Transportation Departments through the zoning, subdivision and development review processes to encourage appropriate donations and proffers of land and facilities and to insure proposed recreation facilities do not interfere with existing or proposed roads identified on the Thoroughfare Plan. In particular, special purpose and conservation park acreage are prime areas to be acquired through proffers. All proposed park acquisitions outlined in this plan should be reviewed as development proposals come forth for properties in the vicinity of recommended park acquisitions. The village green concept incorporated into various Chesterfield area plans should also be considered when acquiring and developing future park sites. The County should encourage State and Federal governments to improve access to the natural environments in Pocahontas State Park and Presquile National Wildlife Refuge. Increased cooperative planning and programming should be explored for increased environmental education opportunities for County citizens. A study should be done to better identify the role of private recreation facilities in meeting recreation demands. Identification of facilities and membership requirements/costs should be catalogued. 6. Historic Sites - Identification of significant historical sites in the County is important as development and deterioration threaten those properties. The County has accepted historic properties operated and maintained by the Department; however, there are no standardized criteria or guidelines established for acceptance of these sites into the Parks and Recreation system. Due to the importance of this issue, it is recommended that a separate, detailed study be performed to address future use of historic sites and structures offered to the County. Information concerning brief histories and locations of sites throughout the County is available in the archives of the Planning Department. This material should be put into more usable form and graphics developed so that appropriate information can be considered as a part of the zoning, development, and site review process. Historic preservation should also be a focus of a proposed greenway master plan; greenways function as buffers protecting historic sites. Facility Development All current and future Parks and Recreation facilities will be operated and maintained using acceptable and standardized facility operating procedures. Equestrian Complex Chesterfield residents have expressed a strong desire to have an equestrian complex suitable for therapeutic riding programs as well as horse shows provided and maintained by the Parks and Recreation Department. Based on the standard of one complex per 200,000 people, this demand is not projected to exceed the need for one complex within the current 20 year planning period. Small capital outlay and low annual operational costs make this an economical and therefore high-priority development project. Recommend that Chesterfield County Department of Parks and Recreation investigate the existing Fair Ground facility to determine if this sight would be suitable for development of an equestrian complex. Athletic Facilities Deficiencies are currently found among team related facilities (baseball/softball, football, and soccer). Of the 140 available youth baseball/softball fields, 81 are currently maintained at Class III levels. It is recommended that 12 Class III fields be upgraded to Class II and 6 Class II fields be upgraded to Class I. In addition, 4 new youth baseball/softball and 4 new youth soccer fields should be constructed. (See Figure 4 for an explanation of field classification criteria.) Development of the Clover Hill Athletic Complex, for which acquisition funds are available, should be a major consideration. This site will provide a minimum of 2 lighted youth baseball/softball fields, 4 youth soccer fields, and 1 lighted football field. The current use of combination fields should be considered a short-term solution that does not adequately meet the current demand for athletic fields. Future facility planning should therefore consider field allocation by sport as well as classification. Dual-use and combination fields will continue to be used as a short-term solution until enough fields are provided to meet demand levels. The increased use of fields at school sites not currently maintained by the Parks Department could possibly eliminate some of these needs. Increased maintenance standards at these sites will increase the availability of usable athletic fields. 62 Table 6 shows the existing gross supply of youth baseball/softball fields available in Chesterfield; however, these fields are not distinguished from one another by their respective maintenance classification. Some of these fields receive little to no regular maintenance and are therefore not suitable for youth league play. It is recommended that maintenance upgrades from Class III to Class I be used to increase the net number of playable fields available to youth leagues in the County. The use of future school sites will be an important resource and help to maintain sufficient facility levels throughout the 20-year planning period. Greater refinement of the types of ballfields needed and geographical locations should be determined from the 1985 and 1990 Athletic Survey. reports prepared by the Parks and Recreation Department. Identification of exact needs and locations for new athletics facilities have previously been determined through an "Athletics Survey" performed by the Parks and Recreation Department in 1980 and 1985. It has been used to assess current supply and to project locations for and types of facilities needed in the future. This study should be performed every five years. Community Buildings The County currently supplies 3,705 square feet of community center space maintained by the Parks and Recreation Department at Bensley and Ettrick. Both facilities are comprised of one multi-purpose room suitable for meetings, classes, etc. The remaining supply is composed of indoor facilities at schools. Currently, recreation programs use an estimated 586,000 square feet of indoor space at elementary, middle, and high school gymnasiums, classrooms, cafeterias, and auditoriums. Joint-use gymnasium facilities at school sites should provide space for indoor recreation opportunities (exercise, fitness, and indoor sports facilities) for both the general public as well as special target populations. Other school area which should be available for joint-use programming include auditoriums, cafeterias, activity rooms, and classrooms which are suitable for a wide range of non-athletic programs (public meetings, films, recreation classes, senior programs, special events, etc.) 43 112 To be consistent with the recent report of the Futures Committee, strategies for establishing community centers in Chesterfield should include: 1. Utilization of state and federal funds to locate citizen community centers · Use Community Development Block Grant funds to establish community centers · Centers to be used for adult and youth services, county satellite facilities, and civic activities. 2. Promotion for the development of neighborhood community centers. · Identify potential community center sites in the Comprehensive Plan. · Allow for area youths to assist in the development of related activities and programs. 3. Studies of the future use of schools and other public buildings for community centers and other public uses. · In the future design of schools, plan for the conversion of school facilities to other uses such as community centers. ~ 43(a) ~from Strategies for Success: Economic Development in Chesterfield County, Chesterfield County Committee on the Future, December 1993 113 Swimming Pools In order to adequately serve the demand for public swimming facilities in Chesterfield, it is recommended that the County encourage the private sector to develop outdoor swimming pools open to the general public on a daily-fee basis. Golf Courses High capital and operational costs are associated with the construction and maintenance of golf courses. As the demand for such facilities increases, the private sector should be encouraged to make such investments in order to build private facilities open to the public on a daily-fee basis. Bikeways The standard of one mile of bike trail per 1,000 persons results in a current need for 194 miles of bike lanes and trails. Most of this shortfall should be address as new road construction projects are considered. Bike lanes are currently planned during the expansion of a six mile stretch of Courthouse Road between Midlothian Turnpike (Route 60) and Hull Street Road (Route 360) scheduled for completion before 1997. The adopted Bikeway Plan also identifies potential roads for inclusion of bike lanes as these roads are improved. It is important to point out that bicycle lanes along roadways serve primarily a transportation function. More protected or separated biking facilities located within parks or along rights-of-ways (utility easements, abandoned rail lines, etc.)'would assist in meeting the demand for recreational bicycle use and should be recommended in a proposed greenway master plan. It should also be noted that a valuable resource for separated bike trails currently exists at Pocahontas State Park. 114 H U U~ 0 u~ O~ H 0"~ U"~ 0 46 .Q 'U '0 ~tl U 47 Meeti,ng I),a~: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ~ ~ ~ 4 Item Number: Page 1 of ~- 8.Co Subject: DEFERRED Nomination/Appointment Solid Waste Advisory Committee Count~ Administrator's Comments: County Administrator: BoardAcfion Requested: Summary of Information: At its meeting on January 26, 1994, the Board deferred consideration of nominations/appointments of members to serve on the Solid Waste Advisory Committee, representing Dale District, to allow submission of recommendations from the Chesterfield Business Council. The Business Council is recommending appointment of Ms. Donna Link and Mr. Tom McKinley to serve on the Committee. Terms will be effective immediately and expire December 31, 1994. See attached. Preparer: ~q~ ~'7~. ~Z~ Theresa H. Pitts Attachments: Yes ~ No Title: Clerk to Board of Supervisors #, 119 March 21, 1994 Mr. Lane B. Ramsey County Administrator Chesterfield County P.O. Box 40 Chesterfield, VA 23832 Dear Lane: At Mr Daniel's request, I recommend that the following individuals be considered to serve on the County's Solid Waste Advisory Committee representing the Chesterfield Business Council: Ms. Donna Link Walter C. Link, Inc. 6007 Claypoint Road Chesterfield, VA 23832 744-1811 Mr.oTom McKinley Sho[smith Bros, Inc. 11800 Lewis Road Chester, VA 23831-3735 748-5823 Sincerely, Joh V. Cogbill, III Chairman, Chesterfield Business Council CC~ Ms. Donna Link Mr. Tom McKinley Ms. Teresa Pitts 120 201 East Franklin Street · P.O. Box 12250 · Richmond, Virginia 23241 ·($04) 753-9315 Meeting Date: April 12, 1994 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page ~.of~ Subject: Deferred Streetlight Installation Cost Approval Count~ Administrator's Comments: CountyAdministrator: BoardAction Requested: This item requests Board approval of a deferred Streetlight Installation Cost in the Matoaca District. Summaryoflnformation: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Richard M.. McElfish, P.E. Attachments: Yes [~] No Title: Director Environmental Engineering CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page q- oL2.. Summar~ of Information: (Continued! Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. MATOACA DISTRICT: * Deferred from the January 12, 1994, Board meeting: Brookfidge Road, in the end of the cul-de-sac Cost to install light: $ 5,842.00 Does not meet minimum criteria for intersection or vehicles per day. Matoaca Streetlight Funds Balance Forward Requested Expenditure Effective Balance Remaining $6°008.00 $ 5,842.00 $ 166.00 REQUEST ~ECEIVED: February 2, 1993 STREETLIGHT REQUEST Matoaca District ESTIMATE REQUESTED: February 2, 1993 ESTIMATE DAYS ESTIMATE RECEIVED: June 21, 1993 OUTSTANDING: 139 COST TO INSTALL STREETLIGHT: $5842.00 NAME OF REQUESTOR: Peter Smith ADDRESS: 4655 Brookridge Road, Chesterfield, VA 23832 PHONE NUMBER: HOME - 744-8034 WORK - 786-4381 REQUEST THE INTERSECTION OF IS LOCATED AT REQUEST IS NOT AT AN INTERSECTION. Brookridge Road, in cul-de-sac REQUESTED LOCATION IS POLE ALREADY EXISTS AT THIS LOCATION. POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Not Qualified, location not an intersection Not Qualified, less than 400 VPD Qualified COMMENTS: Requestor notes that this installation would help to curtail nocturnal activities in this cul-de-sac. This request was deferred at the July 28, 1993, meeting and at the January 12, 1994 meeting. Cost noted is the latest received from Virginia Power. Attachments? ~eet Light Request 4/12/94 This map is a cotg, righte~l product of the ChesterfieM County GIS Office. Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installation~ in relation to existing streetlights. Existing streetIight information wa~ obtained from the Chesterfield County Environmental Engineering Department.. CHESTERFIELD COUNT BOARD OF SUPERVISORS AGENDA Item Number: Page 1 o f 4_._ Subject: FY1994 Midyear School Board Budget Revisions C 'strator's Comments: . CountyAdministrator: BoardActionRequested: The School Board requests the Board of Supervisors approve the attached resolution to: 1)transfer $443,100 from Instruction appropriation to debt service appropriation plus reduce debt service by $135,000 for the anticipated shortfall of interest earnings from the School Capital Improvements Fund; and, 2)transfer $59,600 from Operations & Maintenance appropriation to Pupil Transportation appropriation. Summar~oflnformation: School Board staff presented to the School Board the first quarter review to on November 9, 1993 and the midyear review on February 8, 1994. (A copy of each agenda item is attached, for information.) A resolution was approved by the School Board on February 8,. 1994, for the School Operating Fund in four appropriation categories and the School Capital Improvements Fund. School Operatinq Fqnd At the first quarter review, School Board revenue was projected to have a shortfall of' $1,559,700 while the midyear review realized an increase of $69,700 in revenue. Attachment A provides a listing of revenues indicating increases and decreases from the first quarter and midyear reviews. The midyear review includes an anticipated increase of $652,800 from State Sales Tax revenue. This increase is absorbed within the school operating fund due to other areas of shortfalls. State law, however, requires the County to hold a public hearing any tim~ an appropriation increase of $500,000 or more is approved; therefore, if the County makes the change in the transfer to schools for this increase in State sales tax, a public hearing will be necessary. lhomas R. F Attachments: Yes ~ No Title: Superi ntond~.nt # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of_~ AGENDA Summary of Information: (Continued) At the first quarter and midyear review, the School Board had enough expenditure reductions to more than offset all of the revenue losses. The School Board quarterly review agenda items provide detail explanations of each expenditure variance plus Attachment A provides a listing of these expenditure changes. The following is a detail explanation of the appropriation changes requested by the School Board from the Board of Supervisors. 1} Transfer from Instruction to Debt Service $443,100 The approved estimate for salary lapse {funding deducted from the FY1994 budget for anticipated staff turnover and lag in hiring) was $2.5M. As of this midyear review, over 100 percent of this amount has been earned. This is primarily the result of a larger number of new teaching staff hired during the year than was anticipated in the calculations for budgeted salary lapse. Also, there was an error in the salary lapse calculation for the full compensation package included in the FY1994 Budget. These factor.s were identified early in the second quarter and adjustments were made for the compensation package and salary lapse in the FY1995 proposed budget. The debt service for general obligation {GO} bonds included in the FY1994 Approved Budget was based on the debt service schedule prior to the refinancing that took place in May, 1993. The revised debt service schedule includes a net' increase in debt service costs of $308,100 ($1,128,100 increase in principal less a decrease of $820,000 in interest expense). Based on the current School Board cashflow analysis, there is an anticipated shortfall of approximately $135,000'of interest earnings. This is due to the interest rate earned on bond funds being lower than anticipated. The School Board is requesting the anticipated transfer from the School Capital Improvement Fund be reduced by $135,000 and reduce debt service by a like amount. The total transfer needed from Instruction to Debt Service is $443,100 which includes the additional debt expense of $308,100 plus the shortfall of interest earnings of $135,000. 2) Transfer from Operations & Maintenance to Pupil Transportation $ 59,600 The budget estimate for vehicle maintenance charges from the County is overstated by $135,000, according to recent correspondence from the manager of the County Garage. In addition, the actual charges by appropriation category for central garage differ from the budgeted amounts necessitating a request to adjust the appropriation of $59,600 from Operations & Maintenance to Pupil Transportation. , BOARD OF SUPERVISORS Page 3 of 4 AGENDA Summa~ of Information: (Continued) School Capital Improvement Fund The School Board requests a reduction of anticipated interest earnings and anticipated expenditures in the Supervision and Contingency project of $135,000. School Food Service Funds Revisions of revenue and expenditures for both of the School Food Service Funds were requested but these items do not cross appropriation categories, pursuant to Virginia' Code Section 22.1-115. CHESTERFY~-LD COUNTY BOARD OF SUPERVISORS AGENDA 4 of, , S~mmal'y of Information :(Continued)_ Budget and Management Commen~s: Staff recommends that if the Board of Supervisors approve the 1st quarter and mid-year review changes, the following actions and changes be made: 1) Set April 27th as a public hearing to consider increasing the FY94 transfer to schools by $652,800, the increase in state sales ~x. 2) Transfer $443,100 from the Instruction Category to Debt' Service and reduce the appropriation for debt service by $135,000. This would provide a net increase in debt service of $308,100. 3) Transfer $59,600 from Operations and Maintonance to Pupil Transportation. 4) Not approve the reduction in the school budget due to the exclusion of revenues and expenditures for the Comprehensive Services Act for A~- Risk Youth. School s~mff serve on the Management Team that makes referrals and decisions on program expenditures. These funds have historically been included in the school budget. To exclude them would separate budget responsibility from program responsibility and would cause discrepancies in year to year budget comparisons. ~/~mes J.h. ~_te~gmaier, I~reCtor -- Attachment A CHESTERFIELD COUNTY PUBLIC SCHOOLS FY1994 FIRST QUARTER & MIDYEAR REVIEVV CHANGE REVENUE State SOQ State Sales Tax Tuition (Comprehensive Services) Tuition (Unfunded) Remedial Summer School Vocational Categorical I st Qtr, MidYear Total (396,000) (432,000) (828,000) 652,800 652,800 (620,800) (620,800) (120,600) (120,600) (83,100) (83,100) (38,4oo) (38,4o0) Federal Impact Aid County Comprehensive Services School ClP Transfer 22,300 22,300 (339,200) (339,200) 0 (135,000) (135,000) Total Revenue Revisions (1,559,700) 69,700 (1,490,000) EXPENDITURES Instruction School Allocations (9/30 membership) Instructional Staffing (9/30 Membership) Special Education Staffing Special Ed Tuition (Comp. Services) 4,700 4,70O 402,000 402,000 (357,500) (357,500) 960,000 960,000 Administration and Attendance & Health Personnel/Payroll System Pupil Transportation Central Garage Operations & Maintenance Central Garage Replacement Vehicles Debt Service Divisionwide Health Insurance Costs Salary Lapse/Compensation Package Unearned Operating Lapse Annual & Sick Leave Pay (terminating em Temporary Help Other Revisions (17,000) (17,000) (59,600) (59,600) 194,600 194,600 (135,000) (135,000) (308,100) (308,100) 1,400,000 (250,000) 1,150,000 765,000 765,000 (745,300) (745,300) (7O,OOO) (7O,OOO) (18,500) (18,500) {244,500) ~ (244,500) Total Expenditure Revisions 1,349,400 171,400 1,520,800 NET IMPACT ON FY1994 SCHOOL BUDGET (210,300) 241,100 30,800 1.2:9 VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, February 8, 1994, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: Elizabeth B. Davis, Chairman Marshall W. Trammell, Jr., Vice-Chairman Timothy Carter ~Brown Harry A. Johnson, Ed.D. Dianne Pettitt RESOLUTION WHEREAS the School Board staff has determined salary lapse calculated for FY1994 has more than been achieved; and, WHEREAS on May 12, 1993, the Board of Supervisors approved a refunding bond issue of $57,970,000 that included School GO Bonds; and, WHEREAS the revised debt schedule for the school portion of debt was reduced in FY1993 by $651,200 but increased in FY1994 by $308,I00; and, WHEREAS the FY1994 School Board Budget was approved on April 27, 1993, by the School Board without the revision to debt service; and, WHEREAS due to reduced interest rates on unspent bond funds, anticipated interest earnings from the School Construction Fund will have a shortfall of an estimated $135,000; and, W~EREAS the County Fleet Manager has revised the estimated cost of vehicle maintenance for FY1994 downward by $135,000; and, WHEREAS the original breakdown of services between Pupil Transportation and Operations and Maintenance differs from the current estimate by a $59,600 shortfall in Pupil Transportation; NOW TH£REFORE BE IT RESOLVED that on motion of Mr. Brown, seconded by Mr. Trammell, the School Board requests the Board of Supervisors to transfer $443,100 from the Instruction appropriation category to.the School Debt Service appropriation category to cover the increased cost of school debt service in FY1994 due to the May 12, 1993, refunding bond issue, reduce the School Debt Service appropriation by the unanticipated revenue of $135,000, and transfer $59,600 from Operations and Maintenance appropriation category to Pupil Transportation appropriation category to appropriately cover vehicle maintenance services in FY1994. Pat Bartlam, Clerk to the School Board ~ /~ F~u~l~'-/~,~ ~~e n d e n t homas R. ,1 ~i~,~Ul a copy teste CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #32 (93-94) TO: SCHOOL BOAR~I~ ~,~,. FROM: OFFICE OF THE SUPERINTENDENT November 9, 1993 SUBJECT: QUARTERLY BUDGET REVIEW - 1ST QUARTER 1993-94 PERTINENT INFORMATION: This review includes an analysis of budgeted membership and staffing to actual membership and staffing {Attachment A), and a discussion of operating fund revenue and expenditure changes impacting the year-end projection {Attachment B}. Revenue and expenditure revisions for the School Grants Fund are included at Attachment C, with a related resolution at Attachment D. An update of the condition of the other funds - Food Service, Warehouse, Postal, and Construction - will be provided in subsequent budget reviews. EVALUATION/ANALYSIS: The 1993-94 school year began with an approved Operating Fund budget of $232,272,900. The Board of Supervisors appropriated $4.5 million less than the approved budget. The total FY1994 approved budget reflected increased funding from the state and county sufficient to allow the school system to accommodate anticipated growth and provide for the implementation of the first year of a five-year financial plan designed to address our most critical program improvement needs. Since the FYlg94 budget was adopted in late FY1993, there' have been several changes in anticipated revenues and projected expenditures. These changes are highlighted in the following paragraphs and in more detail in Attachment B. The actual September 30 membership reported from the schools of 47,919, excluding preschool and postgraduate students, reflected a decrease of 306 students from the approved budget projection of 48,225. This decrease, when factored into the calculation of average daily membership {ADM} upon which State Aid is distributed, results in a loss of approximately $396,000 in that revenue account. To partially offset this revenue loss, a portion of the total number of FTEs allocated to general education in the approved budget remain unfilled pending any increase in enrollment that exceeds prescribed State staffing standards. In addition, the adjustments to individual school operating allocations for changes in projected membership will also decrease the effect of the State revenue loss. Based on this first quarter review, there is an unfavorable budget variance of approximately $210,300. The variance is the result of several factors, including the anticipated loss in state revenue and unplanned expenditures to date. The most significant change to date is in projected expenditures, specifically in health insurance costs. After a successful bid and negotiation process, the school division will experience an overall rate decrease of one percent for health and dental care costs, to be shared by both the employer and employee. Although the cost differential will be significant, it is expected to be offset somewhat by an increase in the number of participants; i.e., employees not 131 currently'enrolled in a health plan may elect coverage during open enrollment based on the more attractive rates. Changes in participation will be t~acked carefully throughout the open enrollment period to more accurately calculate the overall cost savings for the midyear budget review. Staff will continue to closely monitor unanticipated needs, particularly with regard to staffing, as well as the achievement of operating and salary lapse. Although there are no specific recommendations at this time for the elimination of the variance, all principals and directors are currently operating within a spending schedule that allows no more than 80% of total operating funds to be expended by February 28. The reserve of funds resulting from this schedule is expected to be more than sufficient to satisfy an unfavorable variance, should one exist at midyear. If the status of the budget improves after midyear, of course, our recommendation would be to return all or some portion of the reserved funds to schools and departments. There is also no recommendation made at this time for any change in current appropriations, although we do anticipate such a request in a future budget review. Once the open enrollment period for health insurance is complete, we will be able to more accurately project the savings in health care costs and the effect on individual appropriation categories. At June 30, 1993, the School Operating Fund returned $1,000,095 to the County General Fund. Of this amount, $1.0 million was reappropriated in the FY1994 approved budget. In addition, $433,458 of summer school revenue has been reserved to fund this school year's summer school session expenditures. We are also pleased to inform the Board that the Board of Supervisors reappropriated funding for encumbrances of $1,864,534 not paid as of June 30, 1993 {FY1993}. This action permits the School Board to fund those previous year commitments without impacting the current year approved budget. There are two other issues to consider as 'we revise our spending plan for the remainder of the year based on this first quarter budget review: The estimate for sales tax revenue included in the FY1993 approved budget appears to be valid; however, any reduction in actual sales tax received must be absorbed in the current year budget. We, of course, will request an additional appropriation {if required) for any increase in State sales tax receipts that might be realized. Staff is monitoring State sales tax receipts on a monthly basis; we will advise the Board of any anticipated loss (or gain) in this revenue account during the remaining quarterly budget reviews, to be presented on January 25, 1994 and April 26, 1994. e Although the Board of Supervisors withheld $4.5 million in appropriation for FY1994, the County Administrator has the authority to restore funding, based on availability, in increments of $1.5 million, on December 15, February 15, and April 15. Based on current revenue conditions, we do not anticipate any situation that would prohibit the County Administrator from restoring our funding at the scheduled dates. RECOMMENDATIONS: It is recommended that the School Board: 1) approve the recommended staffing adjustments reflected in Attachment A; approve the recommended revisions to the School Board Operating Fund reflected in Attachment B; 3) authorize the Superintendent to make such minor appropriation adjustments to the Operating Fund, as may be necessary to implement the actions contained in this first quarter budget review; and, 4) approve the attached resolution {attachment D) for School Grant Fund revisions as reflected on Attachment C. STAFFING ADJUSTMENTS FY93 1ST QUARTER BUDGET REVi '.NOVEMBER 9, 1993 . TEACHERS (ALL FUNDS): AITACHMENT A BELLWOOD 457 32.0 457 28.7 (3.3) BENSLEY 593 42.1 623 44.6 2.5 BEULAH 694 35.0 720 37.0 2.0 BON AIR 570 33.0 566 32.0 (1.0) i CHALKLEY 769 44.8 765 46.2 1.4 CLOVER HILL 751 39.2 767 40.0 0.8 CRENSHAW 797 44.9 781 44.9 0.0 CRESTWOOD 605 37.6 636 38.6 1.0 CURTIS 752 44.2 798 45.2 1.0 DAVIS 735 42.6 789 44.8 2.2 ECOFF 719 39.7 747 43.9 4.2 ENON 844 45.6 819 45.6 0.0 E'i-fKICK 753 42.0 737 42.6 0.6 EYERGREEN 989 61.0 943 60.8 (0.2) FAIJ.ING CREEK 622 38.6 610 38.9 0.3 GATES 644 66.2 673 68.7 2.5 GORDON 768 42.2 711 38.6 0.6) GRANGE HALL 680 35.0 526 29.5 (5.5) GREENIqJ~LD 507 29.0 532 31.5 2.5 HARROWGATE 860 46.6 835 48.6 2.0 HENING 582 36.3 586 39.3 3.0 HOPKINS RD 602 38.0 622 42.7 4.7 JACOBS RD 914 44.6 896 44.8 0.2 MATOACA 411 26.0 424 26.0 0.0 PROVIDENCE ~ 830 45.0 753 48.2 3.2 REAMS RD 814 41.0 789 40.6 (0.4) ROBIOUS 924 46.0 934 49.6 3.6 SALEM CHURCH 865 44.6 815 46.6 2.0 ALBERTA SMITH 664 30.0 860 43.6 13.6 SWIFT CREEK 753 36.2 727 37.2 1.0 WA'rKINS 1,104 55.9 1,147 56.4 0.5 WELLS 743 40.0 704 41.0 1.0 WOOLRIDGE 821 47.6 672 47.6 0.0 UNASSIGNED ELEM 18.0 9.5 (8.5) TOTAL ELEMENTARY SCHOOL 24,136 1,390.5 23,964 1,423.8 33.3 ATTACHMENT A, ,~ BAILEY BRIDGE 1,050 59.6 1,069 65.4 5.8 CARVER 727 43.0 704 45.3 2.3 CHESTER 919 52.7 916 54.8 2.1 FALLING CREEK 1,063 61.1 1,081 67.0 5.9 MANCHESTER 979 66.5 1,014 68.1 1.6 MATOACA 575 35.6 565 41.7 6.1 MIDLOTHIAN 1,212 65.8 1,212 67.5 1.7 PROVIDENCE 1,035 57.6 991 60.7 3.1 ROBIOUS 1,178 68.5 1,199 74.4 5.9 SALEM CHURCH 1,165 72.3 1,080 75.0 2.7 SWIFt CREEK 1,069 60.3 1,064 63.2 2.9 UNASSIGNED MS SCHOOL 36.0 0.0 (36.0) TOTAL MIDDLE SCHOOL 10,972 679.0 10,895 683.1 4.1 HIGH SCHOOLS BIRD 1,896 110.7 1,918 118.4 7.7 CLOVER HILL 1,633 89.3 1,559 98.3 9.0 MANCHESTER 1,977 113.1 2,082 118.8 5.7 MATOACA 728 46.3 664 51.3 5.0 MEADOWBROOK 1,441 83.0 1,365 88.9 5.9 MIDLOTHIAN 2,042 110.4 2,074 115.8 5.4 MONACAN 1,826 101.3 1,782 104.4 3.1 THOMAS DALE 1,429 81.4 1,492 89.9 8.5 CCPS TECH CENTER 30.1 29.6 (0.5) GOVERNOR'S SCHOOL 145 124 0.0 UNASSIGNED HS: 31.0 0.0 (31.0) TOTAL HIGH SCHOOL 13,117 796.6 13,060 815.4 18.8 OTHER: (Budgeted Centrally) ESL 17.5 0.8 (16.7) FAMILy LIFE 8.0 8.0 0.0 GIFFED 2.0 2.0 0.0 INSTRUCTIONAL CONSULTANTS 6.0 1.0 (5.0) CONSULTING TEACHERS 2.0 2.0 0.0 HOMEBOUND 2.0 2.0 0.0 DETENTION HOME 3.0 3.0 0.0 SPECIAL EDUCATION GROWTH 26.9 0.5 (26.4) ALTERNATIVE EDUCATION 3.0 0.0 (3.0) SUBSTANCE INTERVENTION 5.0 3.0 (2.0) TOTAL OTHER 75.4 22.3 (53.1) GRAND TOTAL 48,225 2,941.5 47,919 2,944.6 3.1 aa5 Attachment B-1 Explanation 'of Operating Fund Budget Variances FY1994 Xst Quarter Budget Review November 9, 1993 REVENUES Operatinq Accounts · State SOQ ADM Decrease ${396,000) Actual September 30 membership was used to arrive at a March 31ADM projection of 47,710, or 304 students less than the ADM of 48,014 used for FY1994 budget development. This change could result in a decrease in State Aid of $396,000. Staff will continue to monitor membership and will report to the Board in the midyear budget review any change in this projected loss. · State Tuition Payments for Special Education $(741,400) With the implementation of the Comprehensive Services Act, this revenue is no longer allocated to school divisions, but rather is sent directly to the fiscal agent for the locality for Comprehensive Services. In Chesterfield, the County serves as the fiscal agent and a separate fund was established for these services. · County Transfer for Comprehensive Services Act $(339,200) This revenue was budgeted as a part the County General Fund Transfer, but should be treated in the same manner as the state revenue for special education tuition. An entry in the expenditure variance explanations below offsets the reduction in state and county revenue for the Comprehensive Services Act. · State Remedial Summer School $(83,]00) This revenue item was budgeted at the full amount of $283 per pupil {X the composite index). The state, however, prorated these funds by 46% because there was a larger number of remedial summer school students statewide than anticipated. Operating Variance - Revenue $(1,559,700) Attachment B-2 EXPENDITURES Operatinq Accounts: Several accounts were affected by the difference between projected student growth and actual September 30 membership and are described below: · Decrease in Operating Allocations to Schools $ (4,700) Revised operating allocations to the schools, based on the overall K-12 decrease of 306 students from projected September 30 membership of 48,225, yields the indicated reduction in cost. Allocations are based on fully funding increased enrollments as of September 30, and reducing allocations to the extent that enrollment drops by more than 1% at each school. Adjustments for significant enrollment increases after September 30 will be addressed in the midyear and third quarter budget reviews. No adjustments will be made for further enrollment decreases. · Reduction in Instructional Staffing ${402,000) Due to the decrease of 306 students in actual enrollment below projected membership, 10.0 elementary teaching positions, 3.6 guidance positions, and 2.0 aide positions allocated for FY1994 are not needed at this time to maintain CCPS staffing standards nor to comply with state staffing standards. Because current needs in other areas are critical, it is recommended that funding for these positions be reallocated. Staff will continue to carefully monitor general education staffing levels for compliance with standards and will provide a status report in the midyear budget review. · Additional Special Education Staffing $ 357,500 Increased enrollments in special education requires eleven (11} additional teachers to meet state staffing standards. · Savings in Health Insurance Costs ${1,400,000) The primary factor contributing to this favorable variance is that our budget for these costs was predicated on a 14% rate increase; however, we will instead experience a decrease in health care rates effective with calendar year 1994. The indicated cost savings is an estimate at this time; we will not know the full impact of the rate decrease until January, when we can factor in the change in number of participants based on open enrollment. · Unearned Operating Lapse $ 745,300 A total of $1.5 million in operating lapse was deducted from them FY1994 budget prior to approval. The reduction was applied equally across the operating budgets of all schools and departments at a rate of approximately 5.4%, without an adjustment for fixed cost items contained in each of those budgets. The indicated amount Attachment B-2 reflects operating lapse that cannot be realized from those fixed cost accounts. Special Education Tuition Payments $ (960,000) The Comprehensive Services Act, implemented in July 1993, stipulates that the fiscal agent for the locality will receive all revenue and make all payments related to tuition for special education students. This expense, then, should no longer be part of the School Board's budget. The corresponding revenue entry in this FY1994 approved budget has also been deleted. · Annual and Sick Leave Pay for Terminating Employees $ 70,000 School Board policy allows payment for remaining annual leave days for all terminating employees and payment for remaining sick leave for retiring employees. The FY1994 budget does not provide an adequate amount for such payments. · Other Increases and Decreases in Expenditure Accounts $ 244,500 This amount represents miscellaneous increases and decreases throughout the file, including additional funding for homebound teaching program, for overtime incurred by instructional aides riding special education buses, and for legal fees resulting from special education issues. Variance - Expenditures $(1,349,400) RECAP OF OPERATING ACCOUNTS Variance - Expenditures Plus Revenue Variance Net Shortage to be Funded $ (1,349,400) $ (1,559,700) $ (210,300) A ~ Explanation of School Grant Fund Budget Variances FYlgg4 1st Quarter Budget Review November g, 1993 Attachment C Chesterfield County Public Schools (CCPS} budgets estimated funding for all anticipated grants each year during the budget process because the actual grant awards are usually not known until the new fiscal year begins. The following grants need to be revised to the actual grant award per notification from the State or Federal government. Cateqory Amount FTE Preschool Handicapped Instruction $ 53,299 2.0 Adm./A & H $(18,329) 0.0 The Federal government, through the State Department of Education, provides the school system with funds to serve preschool-handicapped students. Revenue for FY1994 was estimated at $239,700; however, the grant award has been received in the amount of $274,670, an increase of $34,970. The two additional positions are a teacher and an instructional aide. Carl Perkins Vocational Instruction $ 2,124 1.5 Reimbursed Services (Henrico) Instruction $ 7,450 0.0 Federal funds are provided to serve special groups targeted by the Perkins Act: the poor, the disabled, single parents, prisoners, displaced homemakers, and females in traditionally male jobs. The bilingual program has been expanded this year and the three part-time instructional aides were converted to full-time. Forty percent of the cost of one of the aides will be reimbursed by Henrico County because the aide will be working two days per week in Henrico. Chapter I Instruction $ 9,236 3.5 The Chapter I program was developed to provide remedial services in the areas of language arts and math. The program provides remedial services to identified students in the fourteen elementary schools housing the largest number of low- income students. The FY94 estimated revenue for this grant was $1,340,700 but the grant award has been received in the amount of $1,349,936. Funds are available within the total grant to provide for 3.5 additional teacher positions. Headstart Instruction $ 57,788 3.5 The Headstart program was developed to provide instruction to pre-school children of low-income families. The philosophy of the program is to work with the family unit in addition to the pre-school child. The estimated Federal revenue for FY94 was $518,450; however, an additional school site began in FY94 and the grant award is $576,238. With the additional sChool site, three and one-half additional positions need to be added. JTPA/CATC Regular Instruction $(49,000) (1.0) JTPA/CATC Summer School Instruction $ 24,055 0.0 CCPS anticipated the regular program continuing in FYg4; however, no grant funds 139 Attachment C were awarded for this fiscal year. The budgeted appropriation of $49,000 needs to be deleted. The summer program, however, was funded in the amount of $24,055 and this amount needs to be appropriated. Drug Free Schools Instruction $(21,340) (3.5) The Drug Free Schools and Communities Act provides funds to local education agencies to develop youth substance abuse prevention programs for localities. The FY94 program was estimated at $243,300; however, the grant award for CCPS is only $221,960, a decrease of $21,340. Two teacher positions were funded from the School Operating Fund, a tutor monitor position was eliminated, and funding for the one-half lead teacher was included in the Dropout Prevention program. School/Community Health Services Instruction $(138,937) 0.0 Adm./A & H $ 138,928 4.0 The FY94 grant award was expanded to cover nursing services at four additional locations (Meadowbrook, Harrowgate, Chalkley, and Falling Creek Middle}. The increased funds were appropriated by the Board of Supervisors; however, the funds were appropriated into the Instruction category but should have been appropriated into the Attendance & Health category. This error needs to be corrected. The net change to this grant is a reduction of $9. Contemporary Issues-Community Serv. Instruction $ 18,325 0.0 CCPS received notification from theState Department of Education of the approval for second year funding for Manchester's program under the Serve American Program. The purpose of this program is to produce conscientious participants in our community. The program generates much enthusiasm for community service and convinces students that everyone can make a difference in a democracy. Grant Administration Adm./A & H $(9,272) 0.0 The indirect cost recovery rate decreased for FY94 from 2.38% to 2.27%. Grants Administration needs to be reduced by $9,272. Other Adjustments Instruction $( 918) .8 Six grants have had minor adjustments for FY94. Special Education IDEA has increased by one teacher position.. Project Awareness is funding 60% of a position {a reduction of .4 FTE to the budget). The Community of Caring budgeted .3 FTE but the funds have been redistributed and this will not be needed during this fiscal year. Chapter II grant award was $19 more than budgeted for FYg4. The Dropout Prevention grant for FY94 is $37 less than anticipated but there are enough funds available to cover an additional .5 FTE. Project VITAL will continue in FY94 at the same funding level as FY93 which is $900 less than the FY94 budget. Grant Revisions by Category Instruction $(37,g18) 6.8 Adm/A & H 111,327 4.0 TOTAL GRANT REVISIONS .................... $ 73,409 10.8 2 1.40 Attachment D VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, September 28, 1993, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: Elizabeth B. Davis, Chairman Marshall W. Trammell, Jr., Vice-Chairman Timothy Carter Brown Harry A. Johnson, Ed.D. Dianne Pettitt RESOLUTION WHEREAS Chesterfield County School Board receives grants funded through many sources, and, WHEREAS these grants are anticipated during the annual budget process by estimating the grant award, and, WHEREAS the final grant awards are not received until during the fiscal year, and, WHEREAS the actual grant awards need to be appropriated as notifications are received; NOW THEREFORE BE IT RESOLVED that on motion of , seconded by , the School Board requests the Board of Supervisors to approve the following adjustments to the School Board Grants Fund for FY1994: Srant Fundinq Instruction Admin/A & H Preschool Handicapped Federal 53,299 Carl Perkins Federal 2,124 Carl Perkins Local Reimb. 7,450 Chapter I Federal 9,236 Headstart Federal 57,788 JTPA/CATC Federal { 49,000) JTPA/CATC SS Federal 24,055 Drug Free Schools Federal (21,340) School/Community Health Federal {138,937) Contemporary Issues State 18,325 Grant Administration Local Reimb. Chapter II Federal Dropout Prevention State Project VITAL Federal 19 37) 900) (18,329) 138,928 (9,272) TOTALS $(37,918) $ 111,327 Pat Bartlam, Clerk to the School Board Thomas R. Fulghum Superintendent A copy teste ' 141 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #60 TO: FROM: SUBJECT: (93-94) February 8, 1994 PERTINENT INFORMATION: This review includes a discussion of School Operating Fund revenue and expenditure changes since the FY1994 first quarter review (Attachment A). Attachment B reflects recommended changes to the School Food Service Funds. Attachment C is a resolution requesting appropriation changes in the categories of Instruction, Operations and Maintenance, Transportation, and Debt Service. EVALUATION/ANALYSIS: The 1993-94 school year began with an approved Operating Fund budget of $232,272,900. The Chesterfield County Board of Supervisors appropriated $4.5 million less than the approved budget; $1.5 million of that amount was appropriated on December 15, 1993. The first quarter budget review was approved by the School Board with a net shortage to be funded of $210,300. As reflected in Attachment A, this midyear budget review recommends carrying forward $1,445,500 as a reserve for the third quarter. Of this amount, $1.0 million is needed to meet the FY1994 fund balance that is included in the FY1995 proposed budget. Based on this midyear budget review, the overall budget variance is approximately $30,800, resulting from increases in revenue and unanticipated expenditures. Recommendations are made at the end of Attachment A for treatment of the twenty percent (20%) operating reserve. There are several other issues to consider as we discuss the school division's fiscal condition at midyear: The estimate for sales tax revenue included in the FY1994 approved budget has been adjusted upward by $652,800 in this budget review; however, any reduction in actual sales tax receipts as compared to this estimate must be absorbed in the current year budget. We will, of course, request an additional appropriation (if required) for any further increases in State sales tax receipts that might be appropriate. Staff is monitoring State sales tax receipts on a monthly basis; we will advise the Board of any anticipated 1.4;2 e change in this key revenue account during the third quarter budget review, to be presented in April 1994. Although the Board of Supervisors withheld $4.5 million in appropriation for FY1994, authority was granted to the County Administrator to restore funding, based on availability, in increments of $1.5 million, on December 15 (already received), February 15, and April 15. Although the economic outlook appears to be improving, consideration must be given to the possibility that some portion of these funds may not be restored. This budget review anticipates receipt of the full amount withheld. The approved estimate for salary lapse, that is, funding deducted from the FY1994 budget for anticipated staff turnover and lag in hiring, was $2.5 million. As of this midyear review, over 100% of that amount has been earned. This is primarily the result of a larger number of new teaching staff hired during the year than was anticipated in the calculations for budgeted salary lapse or the compensation plan. As you will see in attachment A, the additional salary lapse earned to date, however, is offset by unanticipated expenditures. Staff will continue to closely monitor this account and will report any additional earnings in the third quarter budget review, scheduled to be presented to the Board on April 26, 1994. The FY1995 budget anticipates, as part of total revenue, an FY1994 ending balance of $1.0 million. As staff analyzed the changes in revenue and expenditures for this budget review and considered the twenty (20) percent operating reserve currently in place for schools and departments, primary consideration was given to providing some reasonable assurance that the FY1995 $1.0 million requirement can be met. The original schedule for releasing the remaining 20% in operating funds was February 28. Recommendations are made at the end of this document regarding the release of the remaining funds. At this time, there are no comments related to funds other than the Operating and Food Service funds. RECOMMENDATIONS: It is recommended that the School Board: 1) approve the recommended revisions to the School Board Operating and Food Service funds at Attachments A and B; 2) approve the resolution at Attachment C, which requests the Board of Supervisors to decrease the appropriations for Instruction and Operations and Maintenance, and increase the appropriations for Transportation and Debt Service. 3) authorize the Superintendent to make such minor appropriation adjustments to the School Operating and Food Service Funds, as may be necessary to implement the actions contained in this midyear budget review. 144 Exp'lanation of Operating Fund Budget Variances FYlg94 Ntdyea~ Budget Review February 8, 1994 Attachment A-1 Page 1 REVENUES Operatinq Accounts · Shortage (as of 1st Quarter Review) $(1,559,700) · State Sales Tax Increase $ 652,800 State Supt's Memo #225 (Informational), dated December 20, 1993, included a projected increase in State sales tax for FY1994. This increase, calculated on an accrual basis, is $652,800, from $21,907,000 to $22,559,800. This increase, however, has an adverse effect on the amount of State Basic Aid to be received, as explained below. · State Basic Aid Decrease $(432,000) State Supt's Memo #225 (Informational), dated December 20, 1993, anticipates an increase in State sales tax of $652,800, which will, based on the State Basic School Aid formula, result in a reduction of $432,000 in Basic Aid. · State Categorical (Vocational) $( 38,400) State categorical funds for vocational programs are budgeted each year based on actual revenue received in the prior year. State funding, however, is distributed to localities based on the percentage of vocational expenditures reported by each locality on the Annual School Report for the prior year. State Superintendent's Memo (Informational), dated December 17, I993, reflects an FY1994 allocation for Chesterfield of $213,300, or a reduction of $38,400 from the budgeted amount of $251,700. · Federal Impact Aid Increase $22,300 The budget for federal impact aid is based on revenue received in the prior year. The rate upon which this aid is calculated for CCPS, however, has been revised upward for FY1994, resulting in an increase in impact aid of $22,300, from $170,000 to $192,300. · School CIP Fund Transfer $( 135,000) Interest earnings on School bond funds were included in the FY1994 Approved Budget as a revenue source to fund debt service payments. The estimate included in the budget, Attachment A- 1 Page 2 however, was based on an interest rate higher than the rate currently available. Consequently, the current estimate for interest earnings on School bond funds is approximately $135,000 less than originally anticipated. Operating Variance - Revenue $ (1,490,000) 146 Attachment A-2 Page 1 EXPENDITURES Operatinq Accounts: · Decrease in Expenditures (as of 1st Quarter Review} · Health insurance $ (1,349,400) $ 250,000 Analysis of actual open enrollment data reveals that the savings projection for health insurance costs included in the first quarter review was overestimated by the above amount. The first quarter savings estimate was computed prior to the open enrollment period during which a significantly larger number of employees joined our health plan than anticipated. · Special Education Teaching Positions Based on growth in LD {learning disabled) and ED {emotionally disturbed) special education programs during the time since the first quarter review, five additional teaching positions are needed for compliance with State staffing standards in these programs. There are currently five teaching positions allocated to general education that are not filled; consequently, there is no additional cost to the system at this time. · Central Garage $(135,ooo) The budget estimate for vehicle maintenance charges from the County is overstated by $135,000, according to recent correspondence from the manager of the County Garage. In addition, the actual charges by appropriation category for central garage differ from the budgeted amounts necessitating the resolution at Attachment C, which includes a request to adjust the appropriations for Operations and Maintenance and Transportation. · Replacement Vehicles $135,000 It is the Superintendent's recommendation that the overstatement in County vehicle maintenance charges be reallocated to purchase replacement vehicles for Operations and Maintenance, a need that has also been addressed in the FY1995 proposed budget. · Temporary Help $ 18,500 There have been several instances this year in which a single type position in a particular school {i.e., bookkeeper or office manager) has been vacant for an extended period due to employee illness, etc. When the duties associated with such Attachment A- 2 Page 2 a position are deemed critical to the school's daily operation, a substitute or a temporary employee is provided. Because this type of expenditure has not historically been funded in the budget, this amount will ensure that funding is sufficient to address needs identified to date. · Personnel/Payroll System Costs $ 17,000 Additional computer equipment for Human Resources is needed to continue the implementation plan for the new personnel/payroll system. This equipment is not included in the project that is funding the overall implementation of the system. · Salary Lapse/Compensation Package $(765,000) Salary lapse earned to date greater than originally budgeted and funding remaining in the compensation package accounts total $765,000. This is the result of several factors, including a greater number of new teachers hired than originally anticipated and an error in the salary lapse calculation for the full compensation package included in the FY1994 approved budget. These factors were identified early in the second quarter and adjustments were made for the compensation package and salary lapse in the FY1995 proposed budget. · Debt Service $308,100 The debt service for general obligation (GO) bonds included in the FY1994 Approved Budget was based on the debt service schedule prior to the refinancing that took place in May, 1993. The revised debt service schedule includes a net increase in debt service cost of $308,100. Operating Variance - Expenditures $ ( [, s2o, 8oo) Less Revenue Shortage $(1.4g0,000) Net Operating Available $ 30,800 In May 1993, the Superintendent, as he does each year, set forth the FY1994 spending schedule for each school and department. On July 8, after reviewing an annual expenditure projection for FY1994, the Superintendent instructed each principal and department head to reserve twenty percent (20%} of its operating budget in anticipation of a potential budget shortfall. For the school division as a whole, the twenty percent reserve {after adjusting for fixed costs) is equal to approximately $2.0 million. It is the recommendation of the Superintendent that $1.4 million of this amount be reserved until the third quarter budget review to insure funding Attachment A-2 Page 3 of the $1.0 million fund balance required to balance the FY1995 budget and any unanticipated expenditures that may arise during the third quarter. The remaining $600,000 (equivalent to the 20% reserve for Operations and Maintenance) is to be released in the Operations and Maintenance budget to insure adequate funding for such unpredictable expenses such as utilities and overtime. Consequently, all schools and departments other than O&M, are advised to limit spending to the current 80% allocation of operating funds. Another review of the year end projection will be forthcoming in the third quarter budget review. At that time, the Superintendent may make further recommendations regarding the 20% reserve. Midyear Operating Available Net Operating Reserve Balance Reserved to Third Quarter 30,800 $1,414,700 $1,445,500 1.49 A ~ Attachment B-1 Explanation of Federal School Food Services Fund Budget Variances FY1994 Midyear Budget Review February 8, 1994 The June 30, 1993, undesignated balance for the School Federal Food Program increased from $508,062 to $1,000,145, making total reserves $1,280,092 for this fund. Three months of operating reserves ($1,881,391) is allowed and CCPS is working towards this goal. The following revenue estimates and appropriation adjustments need to be made to correctly reflect anticipated revenues and expenditures for FY1994. REVENUES Pupil Type A Lunch $(170,500) The FY1993 actual revenue from this source was down from FY1992 actual sales; therefore, it is anticipated that revenue from this source will be less than budgeted. This revision changes the budget from $2,870,500 to $2,700,000. A-la-carte Sales (50,000) The FY1993 actual revenue from this source was more than received in FY1992; however, the FY1994 budget appears a little high. This change reduces the budget from $1,050,000 to $1,000,000. Rebates and Refunds 25,000 Food Services is receiving more rebates because the food processing vendors are receiving more USDA cheese to process for school cafeteria use. The budget for this was $25,000 but Food Service anticipates approximately $50,000 in revenue from this source in FYlg94. Transfer from Fund 29 Food Service Management Services (68,000) 475,000 When the FY1994 budget was prepared, it was anticipated that funds would be transferred from Fund 29 Non-Federal Lunch Program (high schools) to cover their share of the "administration" costs associated with the total Food Service program. These costs include the central personnel costs (i.e. Food Service Manager, Assistant Manager, Supervisors, Accountant, Clerical), plus other costs associated with this administrative office (i.e. printing, postage, etc). When the FY1993 audit was being prepared, it was decided by County Central Accounting that the proper way to account for this would be charge all locations, including elementary, for Management Services and record this as a revenue source in the School Food Federal Lunch Fund. This adjustment needs to be made to correctly account. for anticipated costs for management services in FYlgg4. State Food Program (88,000) This revenue is received from the State for the prior year's activity.. 150 Attachment B-1 Page 2 The funds received in FY1993 were for lunch sales in FY1992. In FY1993, the high schools went off the lunch program and less funds have been received in FY1994 due to this change. Since the budget was based on FYlgg3 actual revenue, it was anticipated too high. This reduction brings the budget in line with the actual receipts for FY1994. Federal Lunch Program (200,OO0) This revenue was based on FY1992 actual receipts but since that time the high school non-federal program began; therefore, less funds should have been anticipated in FYlgg4. This reduction will bring this revenue source in line with projected revenues for FYlgg4. Federal Breakfast Program 8,500 Revenue is received as reimbursement for breakfasts sold to students. The Food Service Department has increased the number of breakfast programs from eleven (11) in FYlgg3 to twelve (12) in FYlgg4; therefore, additional revenue is expected in this area. Federal USDA 68,000 This revenue source is offset as an expenditure in the Food Service Federal Lunch Fund. The FYlg93 actual "value" entered on the accounting system was $375,571. Since Food Services is receiving more USDA items in FYlgg4, the anticipated revenue from this source should be approximately $418,000, an increase of $68,000 over the FYlgg4 budget of $350,000. ~XPENDITURES All of the expenditure revisions are transfers of funds within the FY1994 Federal School Food Program budget, as approved. No additional funds are required. Food Service Worker $(so,00o) The cost for food service workers is estimated at this time to be less than the total budget for full-time workers, part-time workers, overtime, and substitutes. Food Processing 70,000 More USDA items are being received {as noted above in the'revenue section) by Chesterfield County and there is a cost associated with processing the food items received so that it can be used by the school cafeterias in preparation of food items. The budget of $25,000 was based on FY1992 actual expense when USDA food items were down. This revision gets the budget more in line with anticipated cost for FYlgg4. Cold Storage Rental 30,000 Since more USDA items are being received, there is additional need for Attachment B-1 Page 3 storage space. Also, Richmond Restaurant is handling the food shipments for Chesterfield where previously School Warehouse personnel were providing this service. Since the vendor is providing this service, Food Service is being charged a fee for this item. Local Travel 5,000 Due to additional annex buildings being used in FY1994, local travel costs will be slightly higher than budget. Other Operating Costs 10,000 The FYlgg4 budget for this item ($139,000) is slightly low as the revised projected cost for this is anticipated to be $149,000 for FY1994. USDA Donated Foods 68,000 There has been an increase in this item in FYlgg4 through December; therefore, the value that will be placed on the accounting system at year end needs to be increased. Food Service Management Services 403,750 The total estimated cost for administration (as stated in the revenue section above) is $475,000 for FYlgg4. This is the estimated elementary and middle schools share of this cost. Food and Food Service Supplies (536,750) The total cost of food for FY1994 was over budgeted; therefore, this reduction brings the budget more comparable with the anticipated cost of food for FY1994. Attachment B-2 Explanation of Non-Federal School Food Services Fund Budget Variances FY1994 Midyear Budget Review February 8, 1994 The June 30, 1993, undesignated balance for the School Non-Federal Food Program for its first year of operation was $67,232. Ifa three months operating reserve is planned in this program, the fund balance would need to be $526,863, which is an average of three months of 1993 operations. The following revenue estimates and appropriation adjustments need to be made to correctly reflect anticipated revenues and expenditures for FYlgg4. No additional appropriation is requested. REVENUES Non-Federal Lunch Receipts $(180,000) Adult Lunch Sales 20,000 Other Cafeteria Receipts 30,000 Breakfast Sales 100,000 The FY1994 revenue for lunch sales was all budgeted in one account. In order to better estimate revenues for the year, the budget should be spread among four accounts. These revisions will accomplish this. Vending Service Sales A vending service program, Meadowbrook High in February, 30,000 through Food Services, was started at 1993, with revenue received from that program of $17,538 in FY1993. The profits from the program are shared with the school but Food Services manages the total program. All expenditures of the vending program are accounted for in the Food Service accounts. The estimated revenue from this program in FYlgg4 is $30,000. EXPENDITURES All of these revisions are transfers of funds within the FY1994 Non-Federal School Food Program budget, as approved. No additional funds are required. · Local Travel/Conferences & Education 1,600 The projection for local travel and conferences for the Non-Federal lunch program is anticipated to be $1,600. No funds were budgeted in FY1994 for this line item. Other Costs 24,000 No funds were budgeted in this account; however, this is the account used for the Meadowbrook vending program. This $24,000 should cover the cost of this program in FYlg94. Other Operating Supplies 16,000 The FYlgg4 budget for this item {$59,000) is low as the revised projected cost for this is anticipated to be $77,000 for FYlgg4. A Attachment B-2 Page 2 Indirect Cost Recovery Food Service Management Services (68,000) 71,250 The FYlgg4 Budget was prepared anticipating administrative costs would be accounted for as indirect cost recovery; however, while preparing the FYlgg3 audit reports, County Central Accounting suggested the School system account for this item as a "service." Therefore, the indirect cost item needs to be deleted and Food Service Management Services added to the Non-Federal School Food budget. The total estimated cost for administration (as stated in the revenue section above) is $475,000 for FYlgg4. This is the estimated high schools share of this cost. Food and Food Service Supplies (44,850) The total cost of food for FY1994 was over budgeted; therefore, this reduction brings the budget more in-line with the anticipated cost of food for FYlgg4. Attachment C VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, February 8, 1994, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: Elizabeth B. Davis, Chairman Marshall W. Trammell, Jr., Vice-Chairman Timothy Carter Brown Harry A. Johnson, Ed.D. Dianne Pettitt RESOLUTION WHEREAS the School Board staff has determined salary lapse calculated for FY1994 has more than been achieved; and, WflEREA$ on May 12, lgg3, the Board of Supervisors approved a refunding bond issue of $57,g70,000 that included School GO Bonds; and, WHEREAS the revised debt schedule for the school portion of debt was reduced in FYlgg3 by $651,200 but increased in FYlgg4 by $308,100; and, WHEREAS the FYlgg4 School Board Budget was approved on April 27, lgg3, by the School Board without the revision to debt service; and, WHEREAS due to reduced interest rates on unspent bond funds, anticipated interest earnings from the School Construction Fund will have a shortfall of an estimated $135,000; and, WHEREAS the County Fleet Manager has revised the estimated cost of vehicle maintenance for FYlgg4 downward by $135,000; and, WflERF. AS the original breakdown of services between Pupil Transportation and Operations and Maintenance differs from the current estimate by a $5g,600 shortfall in Pupil Transportation; NOW THEREFORE BE IT RESOLVED that on motion of , seconded by , the School Board requests the Board of Supervisors to transfer $443,100 from the Instruction appropriation category to the School Debt Service appropriation category to cover the increased cost of school debt service in FY1994 due to the May 12, lg93, refunding bond issue, reduce the School Debt Service appropriation by the unanticipated revenue of $135,000, and transfer $59,600 from Operations and Maintenance appropriation category to Pupil Transportation appropriation category to appropriately cover vehicle maintenance services in FY1994. Pat Bartlam, Clerk to the School Board a copy teste Thomas R, Fulghum, Superintendent Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12, 1994 Item Number: Page 1 of ~- 9.B.1. Subject: Appointment of additional members of the Charter Review Committee from the Matoaca and Clover Hill Districts County Administrator's Comments: CountyAdministrator: BoardAction Requested: Suspend the Rules of Procedure for the Board of Supervisors and nominate and appoint a member to the Charter Review Committee from the Matoaca District and the Clover Hill District Summary of Information: Since our last Board meeting, Ms. Joyce London from the Matoaca District and Ms. Mia Pinkleton from the Clover Hill District have resigned from the Charter Review Committee. In order to complete the membership of the Committee, an additional member from Matoaca and an additional member from Clover Hill should be nominated and appointed to the Charter Review Committee. Preparer: ~ · ~ Steven L. Micas Attachments: --]Yes No Title: County Attorney 0800:6334.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12, 1994 Item Number: Meeting Date: Page 1 of 1 9.B.2. Subject: NOMINATIONS Camp Baker Management Board County Administrator's Comments: CountyAdministrator: :?,~ BoardAcfion Requested: Summary oflnformation: Terms for Mr. Emmett L. Harper, representing Bermuda District, and Mr. Alfred P. Elko, representing Midlothian District, on the Camp Baker Management Board expire April 30, 1994. Each have expressed a desire to continue serving. Terms would be effective May 1, 1994 and expire April 30, 1997. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of the Board. Preparer: q~~ ~.~/~ Theresa M. Pitts Attachments: ~"~ Yes No Title: Clerk to Board of Supervisors Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12, 1994 Item Number: Page -~. of ~. Subject: Streetlight Installation Cost Approval County Administrator's Comments: CountyAdministrator: BoardAction Requested: This item requests Board approval of a Streetlight Installation Cost in the Bermuda District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request 'received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE mcnarct ~w. IV!/{Fr~lllSn,"l-'.12,. Title: Attachments: Y~s ---] No Director Environmental Engineering CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~- Summary of Information: (Continued! o Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. BERMUDA DISTRICT: * Vogt Avenue, in the end of cul-de-sac Cost to install light: $ 1,141.76 Does not meet minimum criteria for intersection or vehicles per day. Bermuda Streetlight Funds Requested Effective Balance Forward Expenditure Balance Remaining $12,265.00 $1,141.76 $11,123.24 I REQUEST' RECEIVED: December 21, 1993 STREETLIGHT REQUEST Bermuda District ESTIMATE REQUESTED: ESTIMATE DAYS ESTIMATE RECEIVED: March 21, 1994 OUTSTANDING: COST TO INSTALL STREETLIGHT: $1141.76 NAME OF REQUESTOR: William E. Hogwood ADDRESS: 12600 Vogt Avenue, Chester, VA 23831 PHONE NUMBER: HOME - 530-3356 December 21, 1993 90 WORK - 834-2424 REQUEST IS LOCATED AT THE INTERSECTION OF REQUEST IS NOT AT AN INTERSECTION. Vogt Avenue, in end of cul-de-sac REQUESTED LOCATION IS POLE ALREADY EXISTS AT THIS LOCATION. POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Not Qualified, location not an intersection. Not Qualified, less than 400 VPD Qualified COMMENTS: Requestor states: "The cul-de-sac is vacant of any houses but 12600 and we are having problems with people parking there at night and early hours of the morning. Clean up work has to be done at times the following morning. This light would rid the street of this problem as it is very dark, with no lights on." Attachments? Map S~eet Light Request ~'~p 4/12/94 I'AZEWELL AV ~hi~ map is a cot~.,righted product of the ~hesterfield ~'~unty GIS Office. Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesteufield County Environmental Engineering Department. Mt.7~ng Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 2 9.D.1. Subject: Local Government and Schools United Way Campaign County Administrator's Comments: CountyAdministrator:__ BoardAction Requested: Adoption of the attached resolution Summary of Information: For many years, local government employees have been active supporters of the annual United Way campaigns. Each year, employees have an option to provide unrestricted gifts or to designate their gifts to either a United Way agency or non-member agency. Recently, non-United Way agencies have begun to seek access to the. work place for the purpose of soliciting employees and have sought greater visibility in the United Way campaign. In response, the chief administrative Officers and school superintendents of area localities are recommending the creation of a distinct "Local Government and Schools United Way Campaign" that will provide greater opportunities for non-United Way charitable agencies to be part of a single, annual, combined employee fund raising campaign. Agencies that meet the purposes outlined in the attached resolution will be eligible to be included in the campaign, and have their organization listed in campaign brochures. This approach will give employees more options and will make it easier for employees to designate gifts to the agency of their choice. Preparer: Attachments: Yes --] No Title: Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 2 of g~ Subject:. Local Government and Schools United Way Campaign Summar~ of Information: (Continued) Whereas, local government and school employees in the Richmond area have supported charitable organizations for many years by participating in United Way campaigns; and Whereas, employees have, at their option, been able to support both United Way member agencies as well as other health and human services agencies, by designating the organizations that will receive their charitable contributions; and Whereas, recently, non-United Way agencies have sought access to the local government work place and greater visibility in the annual United Way campaign; and Whereas, local governments in the region recognize the need to conduct a more inclusive annual campaign, that enables employees to support agencies that provide direct health and human services in the local community, while minimizing costs and disruptions in the work place; Therefore, Be It Resolved that Chesterfield County, in conjunction with other localities in the region, will establish a Local Government and Schools United Way Campaign, to be coordinated by the Chief Administrative Officers and School Superintendents of each jurisdiction; BE IT RESOLVED that the purposes of the campaign will be to: 1. Support local community needs directly related to health and human welfare; 2. Support agencies providing direct servies in the local communities in which participating employees work and live; and # 1~3 o Provide a campaign mechanism which minimizes costs and disruptions in the work place. BE IT FINALLY RESOLVED that the County Administrator shall develop and implement procedures to conduct the campaign in cooperation with other participating jurisdictions. Such procedures shall be consistent with the purposes of the campaign as set forth in this Resolution. Meeting Date: Subject: "" q, b, aZ -" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12, 1994 Item Number: Page 1 of__ 9.D.2. Adoption of a resolution supporting Cycle Systems, Inc. in their request for Industrial Rail Access funds. Count~ Administrator's Comments: County Administrator: .~~ Board Action Requested: Staff recommends adoption of the attached resoIution supporting Cycle Systems, Inc. in their request for Industrial Rail Access funds. 1 Summary of Information: The Chesterfield County Department of Economic Development assisted Cycle Systems, Inc. expand into the county in November 1992. This Roanoke based recycler of glass and aluminum products purchased the former McAdams Steel facility in which they now process over 3500 tons per month. They have since hired 16 employees and invested nearly a $1 million in new processing equipment. The company has been supportive of the county's recycling efforts and by the nature of their business, helps Chesterfield meet our recycling mandate. They have long-term contractural commitments to Owens-Brockway and availability of rail will greatly increase their capacity to expand their facility on Jefferson Davis Highway, adding both employment and a stable business climate to the corridor. The county's support will greatly enhance their opportuni- ties for future expansion. AGI4M60/j al / James G. Dunn AttachnYents: Yes ~ No Title: Assistant Director, Economic Development WHEREAS, Cycle Systems has expressed its intent and desire to the Chesterfield County Board of Supervisors to locate and expand its industrial operations in the County, which will involve a capital investment of $3.5 million and create 25 new jobs; and WHEREAS, this business and its operations will require rail access; and WHEREAS, this railroad access is anticipated to provide a movement of 75 to 150 rail cars per year; and WHEREAS, officials of Cycle Systems, Inc. have reported to the County their intent to apply for Industrial Access Railroad Track Funds from the Commonwealth of Virginia in the amount of $150,000; and WHEREAS, Cycle Systems, Inc. has requested that the Chesterfield County Board of Supervisors provide a Resolution concerning support for its application for said funds which are administered by the Virginia Department of Transportation; NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Chesterfield hereby endorses and supports the application of Cycle Systems, Inc. for $150,000 in Industrial Access Railroad Track Funds; and BE IT FURTHER RESOLVED, that the County of Chesterfield hereby makes known its desire and intent to assist the Virginia Department of Transportation in providing the maximum financial assistance to Cycle Systems, Inc. for the purpose of locating and expanding its industrial facility in Chesterfield County. COPY COMMONWEALTH OF VIRGINIA DEPARTMENT OF ]RANSPOI,['IATION RAil, INI)USTRIALACCESS~ ' PROGRAM APPI.,I~ATION APPLICANT: Address: Contact Person and Telephone: INDUSTRY / BUSINESS: Q'v'cle Systems, Inc. Address: 14500 Jefferson Davis th, ff. Chester, VA Contact Person and Telephone: Bruce Brenner 1. 23821 (804) 796-9000 Expected start and completion dates of new or expanded facility: October J992- July 1994 Description of project including length of proposed track: The 1st part of the project is to service as a Glass Benefication, Cycle Systems is a Multi-Material Recycling/Processing Company servicing many industrial, commercial, and municipal materials in Western Virginia. This new. plant, in Chester, Virginia will be developed in phases. The firsLphase, from O_c.tober 1992 - July 1994, will center around the construction of a modern Glass Beneficatio. n plant. This pla~nJ;, will receive Glass collected by the many household recycling p_rpgrams around the state, process thins material into a furnace ready cu!let, and then ship it back primarily to Owens two Virginia plants located in Toano and l)anville. The plant will als0 receive_(jlass, by rail, from a number of other processors and Owens facilities throughout the Eastern United States, _._Al a::udnimum, approximately _80__0._Tons per month, 0r .8-1()80-100 Ton car loads. The length of the proposed track, including the main line switch and in-plant switch and back- 1.~T track requested by Lhe CSX is approximately 1400 feet. Etstimated cost of constructing proposed access track: ]'he estimated cost [0 perform the necessarbLgrading, track installatkm, main linc switch, and railroad unloading pit and conveyors is approximately $150,000 t:o $260,000. The approximated capital outlay of thc industry to construct and equip its proposed new facility or expansion; if an expansion, also thc approximate capital investment in the existing facility, Our total cost to lmrchase the existing facility, modify the land and building to accommodate our process, and install the Glass processing equipment has been approximately $2,200,000, Estimated annual number of carloads and commodity types to be handled on the proposed t~ew track. The principal commodity to be handled in the first phase of the development of this recyGing facility will be Glass. At the present, we plan on receiving in 8-10 carloads per month, or 120 per year. We als~o.plan on shipping out approximately 25% of our volume per monl~h by rail, plus or minu.s 8-10 carloa_ds, or 120 per year. Thus, overall we s.hould be. shipping either in or ()ut over 200.carloads of material annually. If a new industry, the estimated number of people to be employed; if an existing industry, the number of people currently employed and the estimated additional employment to be created by the expansion. Our estimate of employment with the completion of the development of o[~.r.Glass _Processing Facility is approximately 10,-20 people, CttESTERFIELD COUNTY. BOARD OF SUPERVISORS AGENDA Meeting Date: April 12, 1994 Item Number: Page 9.D.3. __ofl Subject: Acceptance of Deeds of Trust for Mortgage Downpayment and Closing Cost Assistance Program Loans. County Ad~ninistrator's Comments: CountyAdministrator: BoardAction Requested: The Board of Supervisors is requested to authorize the County Administrator to accept Deeds of Trust as security for Mortgage Downpayment and Closing Cost Assistance Program loans for the participants listed below. Summary oflnformation: The Mortgage Downpayment and Closing Cost Assistance Program ("MDCCA") is funded through the Community Development Block Grant. The program, administered through the Housing Department, provides deferred loans to low and moderate income first time home buyers in Chesterfield County. The loan amount equals fifty percent of the amount required for a down payment and closing costs. The 'program requires the County to secure and guarantee the repayment of all loans with a second Deed of Trust on the property. Before the Deeds of Trust are valid and binding, they must be accepted by the County. The Board is asked to accept Deeds of Trust for the following program participants: Myrtle Gail Holland 7723 Secretariat Drive $1,785.81 Preparer:~~~~'~ Title: --]Yes Hou$ lng Director Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: April 12, 1994 Item Number: Page 1 of__L~ 9.D.4. Subject: Approval of a donation of a bus to the Chester YMCA. County Administrator's Comments: CountyAdministrator: BoardAction Requested: The Board of Supervisors is requested to donate a surplus school bus #100 to the Chester YMCA to be used for various programs conducted by the Bermuda Run Advisory Council. Summaryoflnformation: The Chester YMCA and the Bermuda Run Advisory Council is in need of a bus to provide transportation to and from programs. A bus would assist the Bermuda Run Advisory Council in fulfilling its mission to provide service to the Bermuda Run residents. A bus had been used by the Parks and Recreation Department to provide assistance to the Bermuda Run Advisory Council, but was determined to be surplus after it developed mechanical problems. The Chester YMCA also has need for a bus and has worked closely with the Bermuda Run group Advisory Council. The Bermuda Run Advisory Council is not able to accept the bus but the Chester YMCA can accept the vehicle and is willing to let the Bermuda Run group have first priority in use of the bus. Vehicle #100 Identification #lGDG6P1B3CV590395 Preparer: Attachments: ~-~ Yes No Title: Director for Parks and Recreation CHESTERFIELD COUNTY ~_ BOARD OF SUPERVISORS Page i of 2 ' AGENDA Meeting Date:~ ~.~.~±I !2, 1994 Item Number: 9, D. 5. Subject: State and Federal Funds for Programs of Chesterfield Community Services Board (CSB) County Administrator's Comments: Board Action Requested: Appropriate Federal Revenue of $133,000 and State Chapter 10 Revenue of $73,500; increase Grant Fund Expenditure Appropriations by $98,000 and MHMRSA Department Expenditure Appropriations by $108,500. Summary of Information: The Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services (DMHMRSAS) has awarded the Chesterfield CSB and the infant Planning Council additional funding: 1) 2) 3) $97,963 in Part H federal funding to provide supplemental early intervention services for developmentally delayed infants and toddlers; $35,000 in federal funds to establish a local area network in Substance Abuse services; $73,500 in State Chapter 10 Funds to provide services designed to reduce the waiting list for MH, MR and SA services. Except for the $35,000, which is a one-time grant, these funds are expected to continue. Preparer: ~ ~--.-- Burt H. Lowe, Ph.D. County Administrator: Attachments: Yes No Title: Director MH/MR/SA Department 171 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2, of 2 Summary of Information: (Continued) BUDGET & MANAGEMENT COMMENTS: Appropriation of this revenue will not require any additional county funds. This appropriation would only be for FY94 as the funds for FY95 have been included in the proposed budget. CHESTERFIELD COUNTY BOARD OF SUPERVISORS kGENDA A,~ril 12, 1994 Item Number: Meeting Date: Page L~ of ~' 9.D.6. Subject: Appropriation of Funds to Repair Heritage Drive Count7 Administrator's Comments: CountyAdministrator: BoardAcfion Requested: The Board is requested to appropriate $250 for the maintenance of Heritage Drive. Summary of Information: BACKGROUND: Mr. McHale has received a request from citizens to repair Heritage Drive. Heritage Drive is a dirt road located within a County right-of-way and is not a part of the Virginia Department of Transportation Secondary Road System. Approximately three (3) families use this portion of Heritage Drive for access. The County has no formal program for maintaining roads within County owned rights-of-way. When requests for maintenance are received from citizens, the requests have been reviewed by the Board on a case-by- case basis. In the past, staff has only recommended County repairs when the poor condition of the road restricts provision of emergency services. The present condition of Heritage Drive will not restrict emergency services. If the Board wishes to make the repairs, four (4) inches of stone could be added to Heritage Drive at a cost of $250. These repairs will not bring Heritage Drive up to state standards. RECOMMENDATIONS: If the Board wishes to perform the Heritage Drive repairs, $250 should to be appropriated from the Bermuda District Three Cent Road Fund. R. J. t~cCracken Attachments: Yes V-~ No Title: DirectOr of Transportation # 1.73 [ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page__2 of 2 Summar~ of Information: (Continued) Budget and Management Comments: Funds in the amount of $250 are available for use from the Bermuda District Three Cent Road Account. /James J~L, Stegmaier, Director \ LOCATION ~b LOCATION OF PROPOSED STONE PLACEMENT CHESTERFIELD COUNTY BOARD OF SUPERVISORS ~- AGENDA Me6ting Date: April 12, 1994 Item Number: Page 9.D.7. . of~ Subject: FY-95 Chesterfield Road Fund Count~ Administrator's Comments: CountyAdministrator:__ BoardAcfion Requested: The Board is requested to designate the reconstruction of FOrest Hill Avenue, Nash Road, and Hopkins Road as the County's FY-95 Chesterfield Road Fund projects, formerly Revenue Sharing Program. SummaryofInformation: BACKGROUND: In December, 1993, the Board approved an updated Chesterfield Road Fund Project Development Schedule. The projects designated to receive funding in FY-95 are: 1) the reconstruction of Forest Hill Avenue; 2) a Matoaca District project (Nash Road recommended); and 3) a Dale District project (Hopkins Road recommended). The maximum amount of VDOT matching funds available for the County in FY-95 is $500,000. The exact amount of funds will be determined by VDOT after all statewide requests for matching funds have been received. The Administrator's recommended FY-95 budget includes $500,000 for Chesterfield's local match. Preparer: R.U. McCracken Attachments: Y~$ ~ No Title: Director of Transportation I# 176 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on April 12, 1994, at 3:00 p.m. WHEREAS, Section 33.1-75 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any County for designations by the governing body of up to 25% or $500,000 whichever is greater of funds received by it during the current fiscal year pursuant to the "State and Local fiscal Assistance Act of 1972" for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such County; and WHEREAS, The Chesterfield County Board of Supervisors appropriated $500,000 for the Chesterfield Road Fund with the adoption of the FY 1994-95 Appropriation Ordinance; and WHEREAS, VDOT has notified the County that $500,000 is the maximum amount of Chesterfield County funds that will be matched by the State during FY 1994-95. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors has appropriated $500,000 to be matched by the State for the FY 1994-95 Chesterfield Road Fund, formerly Revenue Sharing Program. AND BE IT FURTHER RESOLVED, that the matched funds be allocated to the following projects: $103,480 $438,360 $458,160 Forest Hill Avenue from Huguenot Road to the Richmond City Limits ~Construction ($51,740 VDOT and $51,740 County) Nash Road from Beach Road to approximately one mile south of Beach Road Preliminary engineering and construction ($219,180 VDOT and $219,180 County) Hopkins Road from Inca Drive to Cedar Lane Preliminary engineering and construction ($229,080 VDOT and $229,080 County) AND BE IT FURTHER RESOLVED that the Board requests VDOT to allow the County to proceed with the Nash Road and Hopkins Road projects. Vote: Certified By: Theresa M. Pitts, Clerk to the Board of Supervisors 1.77 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12, 1994 Item Number: Page ~___of__~~ 9.D.8. Subject: Zoning ordinance amendments to permit site plan review or recall by the Planning Commission County Administrator's Comments: CountyAdministrator: ~~) BoardAction Requested: Refer the attached zoning ordinance amendments to the Planning Commission for its review and recommendation Summary of Information: Clover Hill Supervisor, Arthur Warren, requests that the Board of Supervisors refer to the Planning Commission for its review and recommendation a zoning ordinance amendment which would offer the Planning Commission the option to decide at the beginning of the site plan process to hear a case or to review a case after an administrative site plan decision has been rendered. The current zoning ordinance allows a site plan applicant the choice of two procedures for site plan review and approval. One path results in review and final approval by the Planning Commission. The second procedure results in review and final approval by the Director of Planning. Administrative site plan decisions by the Director of Planning may be appealed to the Planning Commission by the applicant. In addition, neighboring property owners, and any aggrieved person, can appeal on certain specific site plan issues. (continued) Attachments: No Director of Planning 1000:6411.1(6412.1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summar~ of Information: (Continued) These ordinances would allow the Planning Commission to override an applicant's decision to seek administrative approval and hear the case itself. If the Planning Commission does not exercise that option, then after the Director of Planning has reviewed the site plan the Planning Commission can review the administrative site plan decision in a manner similar to the appeal procedure for an applicant. The Planning Commission may affirm, modify or reverse the administrative site plan decision on the specific issues which are recalled. 1000:6411.1(6412.1) # 1.79 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 21.1-274 AND 21.1-275 RELATING TO ZONING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 21.1-274 of the Code of the Count_ of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-274. Site plan processing. At the time a site plan is submitted, the applicant shall elect whether to seek approval under the administrative review and approval process set forth in section 21.1-275 or the planning commission review and approval procedure set forth in section 21.1-276. If the applicant fails to make such a selection, his application will be processed under the administrative review and approval procedure. Notwithstanding the selection made by the applicant, within fifteen (15) days after submission of the site plan, if any member of the planning commission makes a request to the director of planning, the director of planning shall immediately inform the chairman of the planning commission who shall set a meeting for the planning commission to decide whether to review the site plan pursuant to the procedures set forth at § 21.1-276. If the planning commission elects to review the site plan, the applicant shall be notified as soon as practicable. (2) That Section 21.1-275 of the Code of the Count_ of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-275. Administrative review. OOO (d) In the event the applicant disagrees with the final decision of the director of planning, he may file a written appeal with the planning commission within fifteen (15) days of that decision. In addition, adjacent property owners, and other aggrieved persons who desire to appeal issues pursuant to division 5 of article IV, article VII or section 21.1-279.3(b) of this chapter, may appeal the final decision of the director of planning by filing a written appeal with the planning commission within fifteen (15) days of that decision. Other than issues appealable by any aggrieved person pursuant to division 5 of article IV, article VII or section 21.1-279.3(b) of this chapter, appeals by adjacent property owners shall be limited to conditions which directly affect the property owners and include access, utility locations, buffers, compliance with conditions of zoning, architectural treatment in the C-i, O-1 and Village Districts and land use transitions. The comInission shall fix a reasonable time for hearing of the appeal and decide the same within sixty (60) days. The commission may 1000:6412.1(6411.1) -1- 180 --:'affirrh, modify or reverse the decision. Furthermore, within fifteen (15) days after the final decision of the director of planning, any member of the planning commission may request to the director of planning that the site plan be reviewed by the planning commission. If such a request is made, the director of planning shall notify the applicant and place the issue on the agenda for the next regularly scheduled meeting of the planning commission. At such meeting, the planning commission shall elect whether to review the director of planning's decision. If the planning commission elects to review the decision, and fails to affirm, modify or reverse the decision within forty-five (45) days of making its election, the applicant, after ten (10) days notice to the planning commission may petition the circuit court to decide whether the site plan should or should not be approved. The court shall hear the matter and shall approve or disapprove the plan in accordance with this chapter. During this period the director of planning shall prohibit any construction activi _ty on the site (3) This ordinance shall become effective immediately upon adoption. 1000:6412.1(6411.1) 1000:6412.1(6411.1) -2- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: April 12, 1994 Item Number: Page 1 of 2 9.D.9. Subject: Set a public hearing date to consider amendments to Chapter 13 and to § 21.1-176 and § 21.1-281 of the County Code relating to massage County Administrator's Comments: CountyAdministrator: BoardAction Requested: Set a public hearing date of May 11, 1994 to consider amendments to the massage and zoning ordinances Summary of Information: On July 28, 1993, the Board of Supervisors referred proposed amendments to the massage and zoning ordinances which allowed cross-gender massages under limited circumstances to the Chesterfield Planning Commission for its review and recommendation. The Planning Commission held several work sessions and two public hearings and did an exhaustive review of the entire massage ordinance, which had not been substantially revised since 1976. The resulting ordinance amendments have been reviewed by the Police Department and as the ordinance now stands, the Police Department finds it acceptable. The Planning Commission has recommended that the Board approve the ordinance amendments which are attached hereto. Several memos are attached which explain the amendments in detail. Some of the most significant changes to the massage ordinance are described as follows: (continued) Preparer: Thomas ~.~aco~s o"~n Title: Attachments: No Director of Planning 1000:6381.1(4392.5;6386.1 'CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page__2 of 2 Summal~ of Information: (Continued) 1) Massages can only be performed by licensed massage practitioners within licensed massage clinics, unless they are performed by a physician, osteopath, surgeon, chiropractor or physical therapist, or by a nurse or massage practitioner under the direction of a physician, osteopath, surgeon, chiropractor or physical therapist; 2) Massage clinics can only be located within health clubs, beauty salons, barber shops and tanning salons; 3) Massage practitioners must meet educational requirements to be permitted to practice; 4) Applications for permits to operate a massage clinic or to become a massage practitioner must now be made to the Chief of Police rather than the Commissioner of Revenue; 5) All permits must be renewed on an annual basis; 6) If a permit application is denied, the applicant cannot reapply for twelve months; 7) Applicants for massage practitioner permits and massage clinic permits must provide: their social security or employer identification number; their addresses for the past ten years; fingerprints; employment history for the past five years; all criminal convictions; a list of all contagious and communicable diseases for the past five years and a certificate from a licensed physidan certifying that the applicant has been examined within the past 30 days and found to be free of all contagious and communicable diseases; a list of all other professional licenses held by the applicant; proof of compliance with the educational requirements; the name of the massage clinic where the massages will be performed; and a list of the owners of the clinic, if applicable; 8) The Chief of Police will grant a permit request within 60 days if the premises meet applicable Code requirements and if the applicant is of good moral character, is over 18, complies with the educational requirements and has not made any false statements in the application; 9) Cross-gender massages can currently be performed by physicians, osteopaths, surgeons, chiropractors, physical therapists and supervised nurses. The amendments allow massage practitioners to perform cross-gender massages under the direct supervision of a physician, surgeon, osteopath, chiropractor or physical therapist who is on the premises; 10) The ordinance provides the police with a limited right of inspection of massage clinics; 11) A violation of the provisions of the ordinance can subject the violator to a penalty not to exceed $1,000 and one year in jail, either or both. The zoning amendments recommended by the Planning Commission would delete all references to massage parlors from the zoning ordinance and require the applicant for a massage clinic to comply with any zoning requirements for the underlying use, i.e., the beauty salon, tanning salon, barber shop or health club. Staff recommends that the Board set a public hearing date of May 11, 1994 to consider these amendments. 1000:6381.1(4392.5) # 1. N3 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING CHAPTER 13 RELATING TO MASSAGE PARLORS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Title of Chapter 13 of the Code of the County of Chesterfield, 1978, as amended, is amended an reenacted to read as follows: MASSAGE PARLORS CLINICS (2) That Chapter 13 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 13-1. Definitions. For the purpose of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section: OOO Beauty Salon: An establishment which provides one or more of the following services for any form of consideration: hair care, skin care, makeovers, facials, manicures, pedicures or body waxing. Barber Shop: An establishment which provides one or more of the following services for any form of consideration: hair care, makeovers, facials, manicures, pedicures, or bodv waxing. Health Club: An establishment which provides health and fitness equipment and programs for use by its patrons in exchange for any form of consideration Massage: A method of treating the external parts of the body ~,,,, ...... ,..,,.....,..,~=~' ..,-- ..~u ...... purpo;cs, consisting of rubbing, stroking, kneading, pounding, vibrating, manipulating or tapping with the hand or achy other parts of the human body or with the aid of any mechanical or electrical apparatus or instrument with or without such supplementary aids as rubbing alcohol, liniments, antiseptics, oils, powders, creams . lotions, ointments or similar preparations or by the application of air, liquid or vapor baths of any kind and shall not include placing hands on, touching, fondling in any 1000:4392.6 1 - (revised 3/17/94) 1..N4 manner or,massage of sexual or genital parts of another; nor may anyone expose sexual or genital parts to any other person. Massage ~ Clinic: Any place ~"""~+"-- ~"'~= ........... u c, ......... where any person engages in, conducts or carries on or permits to be engaged in, conducted or carried gi g on any business of viD -r...,..-.. o .... ~:.. any cthcr kind or character of massage, k.+k. ~,~k~, ...k --~.-- = .... -'~..,~+-'~-- ...... , "¢ *~'~ ~'~'~ ..... *"~' ""'":' ....... ~ .... A massage clinic shall only be located within a health club, tanning salon, beauty salon or barber shop. Massage Tcchnloian Practitioner: Any person, male or female, including, but not limited to, a massage..,-~-'~-,.., clinic operator, who administers to another person, for any form of consideration, a massage, ~'~"~' "'~' "~*" ' ' ........... , ..... , ,m,c,~,:pu~c,t:cn cf thc. ~'-~" ....... "~=' ....... '~ .... and who is a member of the American Massage Therapy Association or who has successfully completed 200 hours of training and graduated from a massaqe school licensed by the State Board of Education. Tanning Salon' An establishment which has as its primary business the provision of tanning services in exchanqe for any form of consideration OOO Sec. 13-2. Permit required. ~ It shall be unlawful for any person to render or perform or permit to be rendered or performed a massage for any form of consideration in or upon any premises within the county unless (i) the massage is performed for medical, relaxation, remedial or hygienic purposes and (ii) the person performing the massaGr, is a massage practitioner and holds a valid permit issued pursuant to this chapter and unless a valid massage clinic permit has been issued for the premises pursuant to thi~ chapter. 1000:4392.6 2 - (revised 3/17/94) Sec. 13-3. Exclusions. The requirements of section 13-2 shall not apply to a physician, surgeon, chiropractor, osteopath or physical therapist duly licensed by the Commonwealth of Virginia, or to a licensed nurse acting under the dlrcct prescription or a,~d direction of any such physician, surgeon, chiropractor, e~ osteopath, or physical therapist, if the massage is performed for medical, relaxation, remedial or hygienic purposes. The requirements of section 13-2 shall not apply to any such physician, surgeon, chiropractor, osteopath or physical therapist who has a massage practitioner actin9 on his premises and under his prescription and direction, if so long as the massage is performed for medical, relaxation, remedial or hygienic purposes. The requirements of section 13-2 shall not apply to barber shops or beauty~.~."~-'"--.v... salons in which massage is given to the scalp, the face, the neck or the shoulders only. Sec. 13-4. Permit application. Any person desiring a permit to operate a massage ~-' ...... *~'=-"~-~* ~ ........................ clinic or any person desiring to act as a massage tcch~,~c~a~, practitioner shall make application to the .... =~= ~- ............ on,., Chief of Police or his designee, who shall investigate all such applications --~- ~" .... "~""~=~*=--- *~ thc ~"=~ ~* -~=~ ~- ' -- ' = + ~1 ~ + An application to obtain a permit to operate a massage "~" ....... : .... ~ ........................ clinic shall be accompanied by a receipt showing payment to the county treasurer of the sum of three hundred dollars ($300.00) and for massage tcch~cian= practitioners the sum of one hundred tiny dolla[s (~50.00), said sum to cover the costs of investigation by the police division and the health and other departments. Massage . .......................... clinics and massage +~"-=~:--- .............. practitioners in business at the effective date of this section shall have thirty (30) days within which to make application for such permits. All permits shall expire annually on the anniversary dat~ of the issuance of the original permit. Permits issued prior to [the effective date of this ordinance]" shall expire on the next anniversary date of the issuance of th~ original permit and annually thereafter. Failure to file a renewal application at least 30 days prior to the expiration date of the permit shall be grounds for revocation or Suspension of such permit. A renewal application shall be completed and filed in the same manner as the original application and shall be accompanied by a receipt showing payment to the county treasurer of the sum of fi~y dollars (~50.00), said sum to cover the costs of investigation by the police division and the health and other departments. An application for a permit pursuant to this chapter shall not bc considered within twelve (12) months of denial of a request which was substantially the same as the one made previously. 'Insert effective date 1000:4392.6 (revised 3/17/94) -3- The application for a massage practitioner permit shall contain: (a) The full name, age and present address of the applicant. (b) The applicant's Social Security number; (b_c) ppli .... ~ ..... : ....addresses The a cant's t.,,~ ,,_, ~ ..................... ...... * ~'~ .... for the ten (10) years immediately preceding the date of the application. (ed) The applicant's height, weight, color of eyes and hair and sex. (d_e) A portrait photograph of the applicant giving a clear view of the applicant's face. (f) A set of fingerprints of the applicant. (eg) Business, occupation or employment of the applicant for the five (5) years immediately preceding the date of the application. (fh) Previous experience of the applicant as a massage p=r~or clinic operator or as a massage *-~'""~=~",~,,, ..~.,,., practitioner. All criminal convictions, other than traffic offenses, and date and place of conviction of the applicant. A list of all contagious or communicable diseases had by the applicant within the past +~"~",... w ,,,,~ five (5) years, and the name and address of the person or persons rendering treatment. With the initial application, and every five (5) years thereafter, the applicant shall provide a document from a licensed physician certifying that the applicant has been examined within the past thirty (30) days and found to be free of all contagious or communicable diseases. A list of all other professional licenses held by the applicant from any iurisdiction and whether or not the applicant has had any such license suspended or revoked. Written proof of successful completion of 200 hours of training and graduation from a massage school licensed by the State Board of Education or of membership in the American Massage Therapy Association. 1000:4392.6 (revised 3/17/94) -4- (m) Written authorization for the county, its agents and employees to conduct an investigation into the background of the applicant and the truth of the information provided. (n) Written declaration under oath, duly dated and signed by the applicant certifying that the information contained in the application is true and correct. (io) The name and address of the massage pcrlcr clinics where massages will be performed. The application for a massage clinic permit shall contain: The full legal name of the applicant and any trade name, if applicable, and the business address and telephone number. {b) The applicant's social security number or employer identification number. The applicant's related employment or business experience for the fiv~- (5) years immediately preceding the date of the application, including all previous experience as a massage clinic operator or massage. practitioner. (d) A copy of any business license issued by the county for the premises. (e) All criminal convictions, other than traffic offenses, and date and place of conviction of the applicant. (g) A list of all other professional licenses held by the applicant from any iurisdiction and whether or not the applicant has had any such license suspended or revoked. Written authorization for the county, its agents and employees to conduct an investigation into the background of the applicant and the truth of the information provided. 1000:4392.6 (revised 3/17/94) -5- (h) Written declaration under oath, duly dated and signed by the applicant certifying that the information contained in the application is true an correct. A description of the massage clinic, including the number and location of rooms to be used, the number and names of massage practitioners to be employed and the hours of operation. If applicable, a list of the owners, officers, directors and/or partners of the applicant, including the name, address and title of the person filing the application on behalf of the applicant. ooo Sec. 13-5. Referral of application. The -----'-" .... cc ........ = ......Chief of Police or his designee shall refer such application a._~s needed to the administrative officers of the county charged with the enforcement of the business license, zoning, building, plumbing, health, electric and fire prevention codes ~-'~ +~ +~'~ ~-~ ~ ----'"~- for their recommendations Sec. 13-6. Granting of permit. Within ~euTteeF~-l.~ sixty (60) days of the application, the Ccm, mlcclc~,cr Chief of Police or his designee shall issue, or reissue in case the permit has been revoked, the permit if he shall find all the following: (a) The premises to be used or constructed meet the zoning, building, plumbing, electric and fire prevention codes of the county as reported by the administrative officers of the county. (b) Further medical examination or treatment of the applicant .............. crc is not needed. (c) The ~-"=':*" ...... '., ,,,,. ............... ~,, ~ applicant complies with +~'~ cthcr all the requirements of this chapter. .......... , ..... -.i, not "- -~-+-;-----+-, +~ thc ,,~,.,,~'~'*~' ~,,,.~"~ "~*~+". cf +~---,, .. pc*,rc,qc The applicant is of good moral character and reputation in the community and does nol pose any threat to the health and safety of the community. Any past felony' or 1000:4392.6 - 6 - (revised 3/17/94) misdemearior convictions of the applicant, including a conviction pursuant to this ordinance, shall be considered in making this determination. (e) The applicant is over the age of 18 and complies with the educational requirements set forth herein. (f) The applicant has not made any false, misleading or fraudulent statements in the permit application or in any document required by the county in coniunction therewith. Sec. 13-7. Display of permit. Every person to whom a permit shall have been granted shall display the permit in a conspicuous place so that the same may be readily seen by anyone entering the massage clinic premises where the massage is given. Sec. 13-8. Necessary facilities. Each massage~,,,.-~"--.v. clinic shall have and maintain same in a clean, sanitary and workable condition' (a) Equipment for disinfecting and sterilizing nondisposable instruments and materials used in performing acts of massage. (b) Hot and cold water and soap shall be provided at all times. (c) Closed cabinets shall be provided for the use of storage of clean linen. (d) Adequate bathing, dressing, locker and toilet facilities shall be provided for patrons. A minimum of one (1) tub or shower, one (1) dressing room containing a separate locker for each patron to be served, which locker shall be capable of being locked, as well as a minimum of one (1) toilet and one (1) washbasin shall be provided by every massage c~t~b~h.m.c.~t clinic; however, if male and female patrons are to be served simultaneously at the c~tcblich.m.c.qt clinic, separate bathing, a separate massage room, or rooms and separate dressing and separate toilet facilities shall be provided for male and for female patrons. (e) All walls, ceilings, floors, pools, showers, bathtubs, steam rooms and any other physical facilities for the c=t~b~i,~h.m.c~.t clinic shall be in good repair and maintained in a clean and sanitary condition. Heat, steam or vapor rooms or cabinets shall be 1000:4392.6 - 7- (revised 3/17/94) .90 cleaned ea'ch day the ~, ..... clinic is in operation. Bathtubs shall be thoroughly cleaned after each use. (f) Clean and sanitary towels and linens shall be provided for each patron of the ~u,-~"~',,,, clinic or each patron receiving massage services. No common use of towels or linens shall be permitted. (g) Either the massage~.u,""""',.., clinic quarters or the floor of the building on which the quarters are located shall be equipped with a service sink for custodial services. (h) All massage tables, bathtubs, shower stalls and steam or bath areas shall have nonporous surfaces which may be readily disinfected. Sec. 13-9. Individual health requirements. (a) No massage~,,.,----'---,v. clinic operator or massage *---~'-;~=~-,,.v, ,, ,,~,u,, practitioner shall be permitted to give massage or come in contact with a patron of any massage p;rlor clinic unless such operator or massage tcch~,ici=~, practitioner shall be free of any contagious or communicable disease. The director of public health or his designee may, for cause, require that an operator or massage tcch,qlclcn practitioner not be allowed to give massage unless and until any such person provide him with a certificate from a licensed medical doctor that such person has been examined within the previous ten (10) days and found to be free of all contagious or communicable disease. (b) No massage tcch~,iclc, n practitioner shall knowingly serve any patron infected with any fungus or other skin infection; nor shall service be performed on any patron exhibiting skin inflammation or eruption; however, a duly licensed physician may certify that any such person may be safely served prescribing the conditions thereof. Sec. 13-10. Records of treatment. (a) Every person operating a massage...,--~-'~-,,., clinic under a permit as provided in this chapter shall keep a record of the date and hour of each treatment, the name and address of each patron and the name of the tcch~!clcn massage practitioner administering such treatment. Said record shall be open to inspection by the ig ~..~ ..,k~., .......... ' ' Chief of Police or his des nec .................. fc,~c ....~,t ~"; ..... r thc ccu~,ty. (b) It shall be unlawful for any person, except a law enforcement officer acting in his official capacitv, while seeking massage to give a false or fictitious name to a massage p~rlor clinic operator or employee. Any person convicted of giving a false or 1000:4392.6 - 8 - (revised 3/17/94) 1.91 fictitious name to a massage.~.~-'~-.~. clinic operator or employee while seeking massage shall be punished by a fine of not less than twenty-five dollars (,A25.00) nor more than one hundred fifty dollars ($150.00). Sec. 13-11. Massage by person of opposite sex unlawful. It shall be unlawful for any person to administer, for hire or reward, to any person of the opposite sex any massage, cny ~'~'-~---' -,.~- --- -"---;' .... ...................." 't"'C;'t' '~'C'q+-,' ',-",'"~ x f ....... tut ........, ...... cr ;ny .......... ,m;§nct;c trc;t,,mcnt, nor shall any person cause or permit in or about his place of business, or in connection with his business, any agent, employee or servant or any other person under his control or supervision to administer any ='dc.". t;c;tm, cnt massage to any person of the opposite sex. This section shall not apply to any t,~;t ...... t massa(~e_ administered ,,,: .... u .... ~ ~:,k,~,,,, for medical, relaxation, remedial or hygienic purposes by a physician, surgeon, chiropractor, osteopath or physical therapist duly licensed by the Commonwealth o.~f Virginia or ~e by a licensed nurse acting under the dlrcct prescription ;nd or direction of any such physician, surgeon, chiropractor, e~ osteopath or physical therapist or by a massage practitioner acting on the premises of any such physician, surgeon, chiropractor, osteopath or physical therapist while he is on the premises and under his prescription and direction, nor shall this section apply to barbers or beauticians who give massage to the scalp, the face, the neck or the shoulders only. Sec. 13-12. Business and permittee responsibility. No pcrscn permittee granted a massage~,,~.-~-~-.,,. clinic permit pursuant to this chapter shall operate under any name or at any location not specified in h~s the permit. The permittee shall be responsible for maintaining the premises in accordance with the requirements of this chapter and for the conduct of all agents and employees in complying with the requirements of this chapter. No person granted a massage practitioner permit pursuant to this chapter shall operate under any name not specified in the permit. No permit"tee shall permit in his premises activity or behavior prohibited by the laws of the United States, the Commonwealth of Virginia, or this county relating to gambling, prostitution, sodomy, adultery, fornication, lewd and lascivious cohabitation, controlled substances or any other laws relating to obscenity or moral turpitude and no massage practitioner shall engage in any such behavior. 00o Sec. 13-13. Revocation and suspension of permit. The ~ ---'~ :~- ,.,,m ..... = .... cr Chief of Police or his designee may revoke or suspend for a term, as hereinafter provided, any permit issued pursuant to this chapter upon the violation of any of the requirements of this chapter. No permit, however, Shall be 1000:4392.6 - 9 - (revised 3/17/94) revoked until after a hearing shall have been held by the cc,m,,m,i==ic~,cr Chief of Police or his designee to determine just cause for such revocation. At such hearing the permittee shall be given the opportunity to present evidence and argument against revocation or suspension. Notice of such hearing shall be given the permittee by mailing at least five (5) days prior to such hearing a written statement setting forth the ground of complaint, addressed to the permittee at the address on his permit. The decision of the ccm,m,i~.~ic~,cr Chief of Police or his designee shall be final. After such hearing the ccmmi==icncr Chief of Police or his designee may suspend such permit for a term not to exceed sixty (60) days, may revoke the permit or may dismiss the complaint. Sec. 13-14. Transferability of permit. The sale or transfer of the interest of the permittee in a massage -~-'--- . .....clinic shall render null and void any permit issued pursuant to this chapter. The enlargement or alteration of the structure at which the massage,...-~-~"-.... clinic is operated shall be deemed to revoke such permit, ipso facto, unless prior approval shall have been obtained from the ~ :~--' ..... m .........Chief of Police or his designee. Sec. 13-15. Right of Inspection. The police department or the department of health may, from time to time make an inspection of those areas of each massage clinic which are open to the public for the purposes of determining compliance. Such inspections shall be made at reasonable times and in a reasonable manner. Sec. 13-16. Penalty. Any person who shall violate any of the provisions of this article, shall, in addition to being subiect to the provisions of § 13-13 of this chapter and to thc provisions of any other applicable ordinance or statute, be guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000 or by confinement in iail for a period not exceeding one (1) year, either or both. Sec. 13- 1517. Severability. If any part, section, subsection, sentence, clause or phrase of this chapter is for any reason declared to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this chapter. (3) That this ordinance shall become effective immediately upon adoption. 1000:4392.6 - 10 - (revised 3/17/94) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978 AS AMENDED, BY AMENDING AND REENACTING SECTIONS 21.1-1 76 AND 21.1-281 RELATING TO THE REGULATION OF MASSAGE BY THE COUNTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 21.1-176 of Chapter 21.1 of the Code of the County of Chesterfield, 1978 is amended and reenacted to read as follows: Sec. 21.1-176. Conditional Uses. The following uses may be allowed by Conditional Use in the C-5 District, subject to the provisions of Section 21.1-9: O O O ~ (e) Travel trailer parks. ~ (f) Subject to the requirements hereinbelow set forth, other uses which are not specifically enumerated in this chapter and which are of the same general character as the specifically enumerated uses allowed in this district. Before consideration of an application to allow any use by Conditional Use pursuant to this subsection, the Director of Planning must find in writing that the proposed use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the specifically enumerated uses allowed in this district. Such finding shall be based upon an analysis of the proposed use which includes among other things, consideration of the size and proposed configuration of the site; the size, height and exterior architectural appearance of any proposed structure or structures; noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. (Amended 7-22- 92) O O O (2) That Section 21.1-281 of Chapter 21.1 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted as follows: Sec. 21.1-281. Definitions. For the purposes of this Chapter, the following words and phrases shall have the meanings respectively ascribed to them by this Section: O O O O O O (3) That this Ordinance shall become effective immediately upon adoption. THRMAS7/PL10;6386.1 COUNTY OF CHESTERFIELD VIRGINIA MEMO TO: FROM: DATE: RE: Chesterfield Planning Commission Members Lisa C. Dewey, Assistant County Attorney March 7, 1994 Massage Parlor Orflinanee Revisions On November 30, 1993, and January 31, 1994, you held work sessions to discuss amendments to the massage parlor ordinance. You have scheduled a public hearing for Thursday, March 17, 1994 to consider this ordinance. Several changes have been made to the draft ordinance based on your directions at the January 31, 1994 work session, as follows: 1. § 13-3. Exclusions: This section has been amended to require that a massage given by a physician, surgeon, chiropractor, osteopath or physical therapist be performed for medical, relaxation, remedial or hygienic purposes. This section has also been amended to make it clear that the physician, etc. must be on the premises when a massage is given by a massage practitioner. 2. § 13-4. Permit application: The police department has requested that the initial fee for a massage practitioner permit be increased from $50 to $150 and the renewal fee be increased from $25 to $50. This section also limits applicants from filing more than one application a year if a previous application is denied. At the request of the police, subsection (c) now requires all addresses of the applicant for the previous 10 years and subsection (d) requires a list of all contagious or communicable diseases for the past 5 years. Mr. Gulley has requested that an applicant provide a certificate from a physician stating the he is free of such diseases. Since the practitioners are now required to renew their permits on an annual basis, with the addition of this provision they would be required to provide this certification annually. The police have requested that subsection (c) under the massage clinic requirements be changed to require an applicant to provide all previous experience as a massage clinic operator or massage practitioner. Subsection (j) has been amended to require the name, address and title of the person filing the application on behalf of the massage clinic. 3. § 13-6. Granting of permit: Subsection (d) has been amended to state that any past felony or misdemeanor convictions of the applicant, including a conviction pursuant to this ordinance, shall be considered in determining whether the applicant is of good moral character. At the request of the police, this section has been changed to allow them 60 days to process an application. 4. § 13-10. Records of treatment: This section has been amended at the request of the police to allow a law enforcement officer acting in his official capacity to use a false name when seeking a massage so that undercover operations will not be hampered. 5. § 13-11. Massage by person of opposite sex unlawfid: This section has been amended at the request of the owner of Chesterfield Physical Therapy to state that licensed nurses can perform cross-gender massage if they are acting under the direct prescription and direction of a physical therapist and to allow massage practitioners to give cross-gender massage while being supervised by a physical therapist. This section has also been revised to make it clear that the physician, etc. must be on the premises when a cross-gender massage is given by a massage practitioner. All additions have been italicized, double-underlined and printed in bold and all deletions have been italicized, overstruck and printed in bold. In addition, I have attached copies of the memos dated January 25, 1994 and November 23, 1993. 1000:5887.3(4392.5) (55o7.1/5887.1) Attachments CC.' N. Everette Carmichael, Commissioner of Revenue Dr. William Nelson, Director, Health Department Col. J. E. Pittman, Jr., Chief, Police Department Major D. G. McDonald, Police Department Keith A. Applewhite, Police Department COUNTY OF CHESTERFIELD VIRGINIA MEMO TO: FROM: DATE: RE: Chesterfield Planning Commission Members Lisa C. Dewey, Assistant County Attorney January 25, 1994 Massage Parlor Ordinance Revisions On November 30, 1993 you held a work session to discuss amendments to the massage parlor .ordinance. You have scheduled another work session for Monday, January 31, 1994 to revisit this ordinance. Several changes have been made to the draft ordinance based on your directions at the work session, as follows: 1. § 13-1. Definitions: A definition for a barber shop has been added to correspond to the zoning ordinance. 2. § 13.1. Definitions: The definition of massage has been changed to delete the statement that massage is for medical, relaxation, remedial or hygienic purposes. This phrase was added to § 13-2. 3. § 13.1. Definitions: The definition of massage clinic has been amended to allow massage clinics to be located with in barber shops. 4. § 13.1. Definitions: The term "Massage Therapist" has been replaced by the term "Massage Practitioner" to alleviate any concerns about the implications of the term "therapist". 5. § 13-2. Permit required: This section has been amended to require that a massage be given only for medical, relaxation, remedial or hygienic purposes. 1..qS Chesterfield Planning Commission Members January 25, 1994 Page Two 6. § 13-3. Exclusions: This section has been amended to exclude physical therapists who are licensed by the Commonwealth from the requirement to obtain a massage clinic permit if they employ a massage practitioner or a licensed nurse acting under the physical therapist's prescription and direction. This amendment was requested by Sue Rand for Chesterfield Physical Therapy, a facility which treats patients by physical therapy and massage upon referral by a physician. (A physical therapist can be licensed by the Commonwealth only after that person has completed a four year degree program at an approved college and passed a national exam.) 7. § 13-4. Permit application: Subsection (d) of the requirements for a massage clinic permit has been amended to require a copy of any business license issued by the County for the premises. Subsection (j) has been added to require the applicant to provide a list of the owners, directors, officers and/or partners of the massage clinic. 8. § 13-5. Referral of application: This section has been amended to state that the Chief of Police shall refer such applications as needed to other officers within the County. 9. § 13-6. Granting of permit: Subsection (e) which stated that the applicant must not have been convicted of certain felonies or misdemeanors has been deleted and subsection (d) has been amended to state that any past felony or misdemeanor convictions of the applicant shall be considered in determining whether the applicant is of good moral character. 10. § 13-11. Massage by person of opposite sex unlawfifl: This section has been amended to state that licensed nurses can perform cross-gender massage if they are acting under the direct prescription and direction of a physician, surgeon, chiropractor or osteopath but does not require the physician, surgeon, chiropractor or osteopath to be on the premises. That requirement only applies if a massage practitioner is providing the cross-gender massage. All additions have been italicized, doulbe-underlined and printed in bold and all deletions have been italicized, overstruck and printed in bold. Also, the memo you received at your November 30, 1993 work session has been attached, which includes the original amendments to the ordinance. 1003:5887.1 (4392.3) Attachments 1.q9 COUNTY OF CHESTERFIELD VIRGINIA MEMO TO: FROM: DATE: RE: Planning Commission Lisa C. Dewey, Assistant County Attorney November 23, 1993 Ordinance amendments - therapeutic massages On October 19, 1993, you held a public hearing regarding therapeutic massages. At that time several issues were presented that had not been addressed by the ordinance amendments so you decided to hold another work session on the ordinance on November 30, 1993. At Mr. Easter's direction, I have made extensive changes to the ordinance. Many of these changes, which are described below, were modeled from the James City County massage ordinance, a copy of which is attached. Section 13-1. Definitions. The definition of "commissioner" has been deleted because the amended ordinance requires the Chief of Police to perform the duties associated with reviewing and granting permits. Currently, the Commissioner of Revenue does not actually accept or review applications but directs potential applicants to the police department. This change will update the Code so that it complies with actual practice. The definitions of massage, massage parlor and massage technician have been changed. A massage has been redefined so that it encompasses specific activities but it has also been broadened to cover more types of massage treatments. The terminology has also been updated. Certain aspects of the massage definition which were included in the massage parlor or massage technician definitions have been included in the revised definition of massage. In addition, the term "massage parlor" has been replaced by the term "massage clinic" and the term "massage technician" has been 200 Planning Commission November'23, 19'93 Page 2 replaced by the term "massage therapist". A further change is that a massage clinic can only be located in a health club, beauty salon or tam, ting salon and a definition is provided for each of those types of establishments. (This would preclude anyone from operating a business which only provides massage services.) Finally, the massage therapist definition includes a requirement that the person must be a member of the American Massage Therapy Association ("AMTA") or have completed 200 hours of training and graduated from a certified massage school. Presently, there are no educational requirements for massage therapists. In order to become a member of the AMTA, one must meet one of the following requirements: graduation from an approved massage school (a graduate must have completed a six-month program and 500 hours of training); achieve a passing score on the AMTA membership exam; or achieve a passing score on the National Certification Exam. In order to maintain active status, members must attend a minimum of three continuing education hours per year. Section 13-2. Permit required. This section was designed to prohibit anyone other than a massage therapist from providing massages and to prohibit anyone from performing massages at a location removed from a massage clinic. However, the wording of the ordinance was ambiguous and it has been redrafted in order to clearly prohibit anyone from providing a massage for any form of consideration at a location removed from a permitted massage clinic. Section 13-3. Exclusions. This section was amended to exempt physicians, surgeons, chiropractors and osteopaths who employ massage therapists on their premises from the requirement to obtain a massage clinic permit. The section was also clarified to require that a licensed nurse or massage therapist provide the massage "on the premises" of the physician, surgeon, chiropractor or osteopath. Section 13-4. Permit application_ This section has been amended to allow applications to be made to the Chief of Police instead of the Commissioner of Revenue. This section has also been amended to require massage therapists and massage clinics to renew their permits annually at a cost of $25.00. It provides that the applicant must apply for the renewal 30 days prior to expiration of the permit (the permit expires on the next anniversary date of the issuance of the original permit). The fee for the original permit for a massage therapist is $50.00 and for a massage clinic is $300.00. Presently, there are approximately 8 active therapists, 9 inactive therapists and 3 active massage clinics permitted to operate in Chesterfield. (The 3 active clinics are: Riverside Wellness and Fitness club, Chesterfield Physical Therapy, and King Louie's Salon, Inc.) Planning Commission November 23, 1993 Page 3 Presently, this section does not differentiate between the information that must be provided by a therapist as opposed to a clinic applicant. Therefore, this section has been amended to require different information from a massage therapist applicant and from a massage clinic applicant. The applicant for a massage therapist permit must now provide the following additional information: a social security number; a set of fingerprints; a list of all other professional licenses held by the applicant along with statements as to whether the applicant has had any other license suspended or revoked; written proof of successful completion of 200 hours of training and graduation from a massage school or membership in the AMTA; written authorization for the County and its agents to conduct investigations; and a written declaration under oath certifying that the information contained in the application is true. The massage clinic permit application requires the following information: the legal and trade name 'of the business; the social security number or employer identification number; the applicant's related business or employment; a copy of the applicant's business license; a list of criminal convictions; a list of other professional licenses held by the applicant and any revocations or suspensions; written authorization for a background investigation; a declaration under oath of the truth of the application; a description of the facility and the numbers and names of therapists to be employed. Section 13-5. Referral of application. This section has been changed to require the Chief of Police, rather than the Commissioner, to refer the application to various administrative officers. It has also been amended to include the administrative officer in charge of business licensing so that the Commissioner of Revenue will be notified of the application and can verify that a license has been issued. Also, the administrative officer in charge of zoning must now be notified. This requirement has been added because it was determined that several massage clinics have not been directed to comply with the zoning code. Section 13-6. Granting of permit. This section has been amended to specify that the Chief of Police, rather than the Commissioner, is in charge of granting the permit. The section has also been amended to require that the premises meet the zoning codes and that the applicant, rather than just the facilities, comply with all the requirements of the chapter. A change has been made to the section which required that "the experience 'and knowledge of the applicant is such that the operation of the massage parlor will not be detrimental to the health and the safety of the patrons" and it now states that the applicant must be of "good moral character and reputation in the community and [must] not pose any threat to the health and safety of the community." The next provision specifies that the applicant must not have been convicted of any felony or misdemeanor involving dishonesty, fraud, theft, controlled substances, gambling, prostitution, sodomy, adultery, fornication, lewd and lascivious cohabitation or any other laws relating to obscenity or moral turpitude unless Planning Commission November'23, 1993 Page 4 such conviction occurred at least seven years prior to the date of application. (There is no limitation today on the number of years that the police can look back in considering an applicant's prior criminal activity.) According to Chief Pittman, massage has been associated with dishonesty, gambling and drugs as well as sex crimes. The next section requires that the applicant be over the age of 18 and comply with the applicable educational requirements. The requirement that the information in the application be truthful has been expanded to prohibit any false, misleading or fraudulent statements in the permit application or in any other document required by the County. Section 13-7. Display of permit. This section has been amended to insert the term "massage clinic" before the term "premises" to make clear that only massage clinics can display such a permit. Section 13-8. Necessary_ facilities. This section has only been amended to substitute the term "massage clinic" for "massage parlor." Section 13-9. Individual health requirements. This section has only been amended to substitute the term "massage clinic" for "massage parlor" and the term "massage therapist" for "massage technician". Section 13-10. Records of treatment. This section has only been amended to substitute "clinic" for "parlor," "therapist" for "technician" and "Chief of Police" for "Commissioner". Section 13-11. Massage by person of opposite sex unlawfl~l. This section has been amended to allow massage therapists who are supervised by physicians, surgeons, chiropractors or osteopaths to offer massages to persons of the opposite sex. However, cross-gender massages by therapists and nurses must be conducted "on the premises" of the physician, surgeon, chiropractor or osteopath. The original amendment would have allowed cross gender massages by therapists if performed at a health care facility approved by the police. That authorization has been deleted. · Plalming Commi.ssion November'23, 1993 Page 5 Section 13-12. Business and permittee responsibility. This section currently requires that no person granted a massage clinic permit shall operate under any name or at any location not specified in the permit. It has been amended so that it also prohibits any person granted a massage therapist permit from operating under any name not specified in the permit. The section which prohibits any permittee from allowing certain crimes to be committed on his premises has been expanded to include crimes related to controlled substances and to prohibit any massage therapist from engaging in any such behavior. Section 13-13. Revocation and suspension of permit. This section has been changed to reflect that the Chief of Police will now be in charge of revoking or suspending permits rather than the Commissioner. Section 13-14. Transferability of permit. This section has merely been changed to substitute "clinic" for "parlor" and "Chief of Police" for "Commissioner". Section 13-15. Right of Inspection. This section has been added to specifically provide the Police Department or the Department of Health with the right to inspect each permitted massage clinic for the purposes of determining compliance with the Code. Section 13-16. Penalty. This section has been added to provide a criminal penalty against any person who violates any of the provisions of the chapter, in an amount not exceeding $1,000 or confinement in jail for a period not exceeding one year or both. Zoning Changes: The amendments to section 21-158 and 21.1-160 will allow therapeutic massages in the B-2 and C-3 zoning districts with the following restrictions: the massage must be administered inside a permitted massage clinic (a clinic can only be located within a health club, beauty salon or tanning salon); the massage must be administered by a massage therapist; the massage must be administered in compliance with Chapter 13 of the Code of the County of Chesterfield. Plarming Commission November 23, 1993 Page 6 Copies of this revised ordinance will be sent to the Commissioner of Revenue, the Department of Health and the Police Department. 1000:5507.1 cc: N. Everette Carmichael, Commissioner of Revenue Dr. William Nelson, Director, Health Department Col. J. E. Pittman, Jr., Chief of Police Keith A. Applewhite, Police Department Susan Rand CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12, 1994 Item Number: Meeting Date: Page _L.~ of 2 9.D.10. Subject: Keithwood/Hylton Park Drainage Project - Change Order Request Count~ Administrator's Comments: CountyAdministrator: BoardAcfion Requested: The Board is requested to approve change orders one (1) and four (4) for the Keithwood/Hylton Park Drainage Project with the firm of J.H. Martin & Sons, Inc.. The total of the eight (8) change orders noted below have a combined affect of decreasing the amount of the project by $17,146.90. Summary of Information: At the July 28, 1993 Board of Supervisor's meeting, the firm of J.H. Martin & Sons, Inc. was awarded a contract for the construction of a retention pond in the vicinity of Hylton Park subdivision and Southport Industrial Park. Once construction began, and due to negotiations regarding on-site disposal of dirt with the adjacent church and G.D. Package Machinery, Inc., the County has been able to decrease the cost of the project by $17,146.90. The individual change orders and final monetary result are listed below. CHANGE ORDER AMOUNT CHANGE 1 $17,325.00 Additional clearing on church and G.D.Packaging properties 2 ($60,400.00) Reduction due to disposal of excess material on church and G.D.Packaging properties (adjacent to site) Preparer: Richard/~ McE1 fish Attachments: [--~ Yes No Title: Directore Environmental En~ineerin( CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 2 of 2 Summary of' rnformation: (Continued) CHANGE ORDER AMOUNT CHANGE 3 $ 8,830.50 Additional cost for stripping topsoil from church site so as to place controlled fill 4 $25,267.00 Compacting of controlled fill on church and G.D. Packaging properties and reseeding both sites 5 ($ 2,200.00) Elimination of structure due to field modifica- tions 6 ($ 4,300.00) Reduction of pipe due to field modifications 7 ($ 2,727.80) Elimination of a section of pipe due to previous installation by G.D.Packaging 8 $ le058.40 Additional vertical feet of pipe due to field modifications ($17,146.90) NET CHANGE DISTRICT: Midlothian RECOMMENDATION:~ Recommend that the Board of Supervisors approve change orders #1 and #4 with J.H. Martin & Sons, Inc. for the Keithwood/Hylton Park drainage project. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA i of 2 Page Meeting Date: April 12, 1994 Item Number: 9. D. 11. Subject: Naming of the Utilities Department Building the "Robert A. Painter Building" County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: WHEREAS, Mr. Robert A. Painter served the citizens of Chesterfield County as County Engineer and then Director of Utilities from 1956 to 1983; and WHEREAS, Mr. Painter guided development of the County's water and wastewater systems including the~Swift Creek Reservoir, the Swift Creek Water Treatment Plant, the Falling CKeek Wastewater Treatment Plant, the Proctors Creek Wastewater Treatment Plant, numerous pumping stations, water tanks and pipelines; and Preparer: Attachments: ~_~ Yes No Title:Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~'of ~ 2 Meeting Date: April 12, 1994 Item Number: Summary. of Information: W~EREA8, Mr. Painter was instrumental in formation of the Appomattox River Water Authority and negotiated mutually beneficial agreements with the city of Richmond, the City of Colonial Heights and the City of Petersburg for water and wastewater service for the citizens of Chesterfield County; and W~EREAS, Mr. Painter had the foresight to acquire the Lake Genito Dam site to provide for the long term water needs of the County; and W~EREAS, Mr. Painter directed the operation of the water and wastewater systems during a period when the customer base increased from 7,500 to 41,000 despite losing half of the customers due to annexation in 1970; and W~ER~AS, under Mr. Painter's direction the County's Utilities Department grew to a position of leadership within the State. HOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby endorses naming the Utilities Department building in honor of Mr. Robert A. Painter. A~D, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Painter and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 1994 Item Number: 9. D. 12. Request Permission for Portions of Two Foot Bridges to Encroach within an Existing Easement County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Ray A. Williams Construction Company, Inc. permission to have portions of two foot bridges encroach on a drainage easement across lot 6, St. James Woods, Section B; subject to the execution of a license agreement· Summary of Information: The Board of Supervisors granted permission for the encroachment of these two foot bridges to Douglas R. Sowers on February 9, 1994; subject to the execution of a license agreement. Before the license was recorded, Mr. Sowers transferred the property to Ray A. Williams Construction Company, Inc. District: Matoaca Preparer: ~~~o~ N ~~~, · Harmon Attacbxaents: Yes ~No Title: Riqht of Way Manaqer 210 °~ "~ VICINITY SKETCH "~ REQUEST PERMISSION FOR PORTIONS OF TWO FOOT BRIDGES TO ENCROACH WITHIN ~N EXISTING EASEMENT ='RAY ~'~ILLI~S CONSTRUCTION COMPANY INC BRIARCLI -'RID(- C~.Y~ BRAND, N , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12, 199& Item Number: 9.D.13. Approval of Contract for the Purchase of a Parcel of Land and Associated Easements along Rhodes Lane from James Moody Williams County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve the purchase and authorize the County Administrator to sign the contract and necessary deed. Summary of Information: Staff requests that the Board of Supervisors approve a contract for the purchase of a parcel of land and associated easements from James Moody Williams for $12,200.00 in conjunction with the Rhodes Lane Improvement Project, shown on the attached plat. The project is necessary in order to realign the road and eliminate a dangerous curve and steep grade, and will also include the paving of the road. Funding for this purchase is available from the Rhodes Lane Project Account (3B-58320-E2R). Distdct: Matoaca Preparer: ~. -~John W. Harmon Attachments: Yes ~No Title: Riqht of Way Manaqer J# ., :2.,1.3 VICINITY SKETCH A~PRO\~AL OF CONTRACT FOR THE PURCHASE OF A PARCEL OF LAND AND ASS'OCIATED EASEMENTS ALONG RHODES LAND FROM JAMES MOODY WILLIAMS 21 4 o L~ 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of :' Meeting Date: April 12 t 199& Item Number: 9. D. 14. Subject: Approval of Contract for the Purchase of a Parcel of Land for the Expansion of Matoaca Park from George R. Partin and Audrey A. Partin County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff requests that the Board of Supervisors approve the purchase of approximately 12.65 acres with 1985 and 1988 Matoaca District Park Improvements Bond Funds and authorize the County Administrator to sign the contract and necessary deed. Summary. of Information: Staff requests that the Board of Supervisors approve a contract for the purchase of a parcel of land for the future expansion of Matoaca Park, as shown on the attached tax map sheet. The exact acreage and boundaries of the property will be determined by survey, prior to closing. Funding for this acquisition is available from the 1985 and 1988 Matoaca District Park Improvements Bond Accounts. Purchase price for the property has been negotiated at $4,000.00 per acre. The proposed Park Master Plan includes the need to expand Matoaca Park for development as a future Regional Park. The acquisition of the property, along with the recently approved acquisition of the adjoining Pate property, will expand Matoaca Park to a total of approximately 70 acres. District: Matoaca ~ohn W. Harmon Attachments: Yes ~_~No Title: Riqht of Way Manaqer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pa~e, 2 of, 2 Summary of Information :(Continued) Budget and Manal~ement Comments: Funds are available to transfer from a combination of remaining funds in the following completed park projects; Manchester High School ($4,097), Ettrick Park ($9,910), Ettrick Riverside Park ($12,617), Matoaca Park ($32,290), and Matoaca/Harrowgate Park ($46,826). These funds totalling $105,740 are for the purchase of the subject 12.65 acres plus the 13.5 acres approved for purchase' in January, 1994.~ /at'es J.L' ~x~/~eg~naier, Di~ecto~'~'c''-~ VICINITY SKETCH APPROVAL OF CONTRACT FOR THE PURCHASE OF A PARCEL OF LAND ADJACENT T~MAT®ACA PASLK FROM GEORGE R PARTIN AND AUDREY A PARTIN BEECHNUT ACRES Z @ Q CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ! of ~ Meeting Date: April 12, 1994 Item Number: 9 .D. 15. Subject: Approval of Utilities Contract for Foxcroft - Section III - Contract Number 92-0140 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary_ of Information: This project includes an extension of 575 L.F.± of oversized water improvements. Staff has requested a 20" water line be installed to provide service to the adjoining properties, and the developer is required to have an 8" water line to serve his development. In accordance with the ordinance, the developer is entitled to refunds for the cost of oversizing the water lines. Developer: Contractor: Delmarva Properties, Inc. Lyttle Utilities, Inc. Contract Amount: Total Estimated County Cost: Water (Oversizing) (Refund thru connections) Estimated Developer Cost: Estimated Total $161,194.00 26,360.75 134,833.25 Code: (Oversizing) - 5B-572VO-E4C District: .~ Ma~oaca Preparer: j~~~' Title: Assistant Director of Utilities //. Edward Beck, Jr. Attachments: Yes No # ~ 2;20 CONTRACT NUMBER 92-0140 FOXCROFT- SECTION III 221 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page _1 of 2-- Meeting Date: April 12, 1994 Item Number: 9. D. 16. Subject: Approval of the Revised Utilities Contract for Southcreek, Section 1 and Off-Site Sewer - Contract Number 92-0044 County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve the revised contract and authorize the County Administrator to execute any necessary documents. Summary of Information: The original contract did not include provisions for refunds which the developer is eligible to receive under the current ordinance. Therefore, the developer requested that the original contract be amended. This project includes the extension of 1,989 L.F.± of off-site 8" wastewater lines. In accordance with the ordinance, the developer is entitled to refunds for a portion of the construction cost of the off- site wastewater lines. Developer: Contractor: B. Forace Hill Castle Equipment Corporation Contract Amount: Preparer: ~/ . d Beck, Jr. Estimated Total $165,000.00 Title:Assistant Director of Utilities Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meeting Date: April 12, 1994 Item Number: Subject: Approval of the Revised Utilities Contract for Southcreek, Section 1 and Off-Site Sewer - Contract Number 92-0044 Summary of Information: (Continued) Total Estimated County Cost: Wastewater (off-site) (Refund thru connections) Estimated Developer Cost Code: Off-site 23,863.31 141,136.69 5N-572VO-E4D District: Bermuda 223 CONTRACT NUMBER 92-0044 SOUTHCREEK, SECTION 1 AND OFF-S ITE SEWER 224 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 12t 1994 Item Number: 9.D. 17. Su~ect: Acceptance of a Parcel of Land along West Hundred Road from Constance Herz Finkler Goodwin County Administrator's Comments: County Admini.~rator: ~ Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.026 acres of land along West Hundred Road from Constance Herz Finkler Goodwin, and to authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda John W. Harmon Attachments: Yes ~__~No Title: Right of Way Manaqer VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG WEST HUNDRED ROAD FROM CO~STAN~E HERZ FINKLER GOODWIN HIRE ( WARFIELD ESTATES CHESTEI GROVI ~ PLACI DE I~ARK A shto. SOUTH CHESTER Park GAY FARMS 8.12800 REFERENCE PLAT BY GENE WATSON & ASSOCIATES DATED JULY 20. tg93 "IMPROVEMENTS NOT SHOWN TM it5040t0000002B OWNER: CONSTANCE HERZ FINKLER GOODWIN DB t83i PG 760 'Z; PARCEL / PARCEl TOTAL 0.7S9 ACRES 263.27' TO W/L CURTIS ST EXT' D S86 '35 ' 57" E N 3656155.0907 t5.5:].tt4'37' E 11793175.9320! ~u GENE R. WATSON [ No. 1655 AREA OF DEDICATION 0.026 ACRES 5.48 R=999.93' 5.00' R=994.93' HEST HUNDRED ROAD 80' R/~ N 3656175.5147 E 11792946.4581 PLAT SHOWING A 5 FOOT STRIP OF LAND TO BE DEDICATED TO CHESTERFIELD COUNTY LOCATED IN THE BERMUDA DISTRICT OF CHESTERFIELD COUNTY. VIRGINIA DATE: NOV SCALE ~" - 60' GENE MA TSON $ ASSOCIATES 60t7 IRON BRIDGE ROAD RICHMOND VIRGINIA 804-271-8038 JN 93-238A FILE CHM-24tA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of 3 Meeting Date: April 12, 1994 Item Number: 10.A. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer in which no County funds are involved. The report is submitted to the Board members as information. Summary_ of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: County Administrator:__ Attachments: 91-0056 Westbury Subdivision Douglas R. Sowers Coastal Utilities, Inc. Water - $32,234.12 Sewer - $48,791.50 Clover Hill Prepared By: ~~'~// Yes No Agenda Item April ~2L 1~94 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 92-0173 Crestar Bank - Ironbridge Plaza Crestar Bank Superior Excavating & Construction, Inc. Water - $3,146.00 Matoaca o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 93-0010 Prestwould Farms, Section M Barney McLaughlin William M. Harmon Contractors Water - $6,800.00 Sewer - $7,862.50 Bermuda o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 93-0146 Foxcroft - Section VI Delmarva Properties, Inc. Lyttle Utilities, Inc. Water - $40,295.00 Sewer - $69,313.00 Matoaca Agenda Item April 12, ~1~94 Page 3'' Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 93-0184 Forest View, Section 3 Brevard Group, L.C. a Virginia Limited Liability Company William M. Harmon Contractors Water - $24,300.75 Sewer - $36,377.16 Matoaca o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 94-0011 Willis Road Truck Terminal Off-Site Sewer Dorothy T. Estes, Trustees Castle Equipment Corporation Sewer - $35,097.06 Dale Meeting Date: April 12, 1994 CHESTERFIELD COUNTY BOARD OF SUPERVISORS REPORTS Item Number: Page 1 of i 10 .B. Report On: Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, Lease Purchases, County Administrator: Attachments: Yes 231 CHESTERFIELD COUNTY GENERAL FUND BALANCE April 6, 1994 Board Meeting Date 07/01/93 07/01/93 07/01/93 07/28/93 09/22/93 11/23/93 Description Amount FY94 Beginning Fund Balance Reclassification of trustee reimbursement from June (FY93) to July (FY94) 125,153 Repayment of Advance for Shrink Swell Soil 125,000 ( 15,000) Funds to cover loss of revenue and pay for expenses related to fall ball program Creation of six fire- fighter positions to assist volunteer staffing. ( 195,000) Appropriate and transfer (2,800,000) excess fund balance (above 7.5% of FY94 expenditures) to the Reserve for Future Capital Projects Balance $23,175,786 23,300,939 23,425,939 23,410,939 23,215,939 20,415,939 gfbal C~RSTm~FI~r.D RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT April 6, 1994 Board Meeting Date Description Amount $2,119,900 1,881,500 FY89 Excess revenue FY90 Budgeted addition Designation from June 30, 1989 Fund Balance Balance $2,119,900 4,001,400 11/22/89 Purchase of land-Cogbill Road 12/13/89 Purchase building at 6701 West Krause Road 1,500,000 5,501,400 ( 630,000) 4,871,400 06/30/90 Budgeted addition of excess revenue ( 400,000) 4,471,400 06/13/90 Purchase medical building for future library site 2,100,000 06/27/90 Funds to purchase land for park on Lake Chesdin 6,571,400 06/27/90 Budgeted but not appropriated funds to purchase land for school and park sites ( 735,000) 5,836,400 FOR FISCAL YEAR '91 BEGINNING JULY 1, 1990 12/12/90 Fill dirt for cover repair at Fort Darling Landfill (600,000) 06/30/91 Budgeted addition from FY91 revenues (2,000,000) 03/13/91 Designated but not appropriated funds to cover construction contract for MH/MR/SA building if bonds are not sold in fall, 1991 FOR FISCAL YEAR '92 BEGINNING JULY 1, 199] 5,236,400 07/01/91 rfcip Regional Jail Authority as approved in the FY92 Adopted Budget (which will be reim- bursed) 3,236,400 ( 180,000) 3,056,400 4,000,000 (1,806,800) (1,000,000) 7,056,400 5,249,600 4,249,600 08/28/91 Provide funding for improve- ments at Northern Area Landfill to allow reallocation of General Fund dollars to recycling programs 08/28/91 Additional funding for Bon Air Library expansion 08/28/91 Add back MH/MR building funds which were previously deducted for construction 11/27/91 Appropriated funds for T.V. arraignment equipment but holding in reserve account until prices and all costs are confirmed 03/27/92 Add back funds previously deducted to purchase land for school and park sites 03/27/92 Funds designated for interest costs in FY94 due to acceler- ated 1988 School bond issue 04/08/92 Designated but not appropriated funds for Centre Pointe Fire Station construction in FY95 FOR FISCAL YEAR '93 BEGINNING JULY 1, 1992 04/08/92 04/08/92 04/08/92 04/08/92 05/13/92 07/22/92 07/22/92 FY93 budgeted addition FY93 Capital Projects (revenue sharing roads $500,000; indus- trial access $300,000; drainage $200,000) Funds to convert Meadowdale Boulevard building into Hopkins Road Library Funds to construct lights along portions of Jefferson Davis Hwy Funding for emergency access for Millside subdivision contingent upon necessary right-of-way acquisition Funding for design phase of Jail Annex Funds to purchase Castlewood rfcip ( 315,000) ( 275,500) 1,806,800 ( 115,000) 2,000,000 (1,400,000) (2,314,800) 2,600,000 (1,000,000) (1,386,500) ( 500,000) 3,934,600 3,659,100 5,465,900 5,350,900 7,350,900 5,950,900 3,636,100 6,236,100 5,236,100 3,849,600 3,349,600 ( 80,000) 3,269,600 (500,000) (315,000) 2,769,600 2,454,600 234 08/31/92 Budget Change Request to fund wetland study of property on Cogbill Road ( 14,000) 2,440,600 09/09/92 Supplement to finish improvements to intersection of River and Walkes Quarter roads ( 13,400) 2,427,200 ( 140,000) 2,287,200 ( 20,000) 2,267,200 09/09/92 Funds for Charter Colony Parkway 09/09/92 Sidewalk at Enon Library 11/12/92 Designated and appropriated, if needed, funds to cover shortfall in construction of Public Safety Academic/Training Building ( 326,000) 11/24/92 Increase from FY92 Results of Operations 661,550 12/09/92 Unappropriated funding for TV arraignment 115,000 12/09/92 Appropriated $1,941,200 balance plus $661,550 addition from FY92 ending fund balance and use of funds pre- viously appropriated for TV arraign- ment $115,000 for Jail Annex (2,717,750) 12/09/92 Unappropriated funds from 11/12/92 appropriation for construction of Public Safety Academic/Training Building 139,980 12/09/92 Appropriated to cover shortfall in construction Jail Annex 139,980) 06/30/93 Enon Library Sidewalk - project complete 06/30/93 Funds which were not needed for the public safety academic building. Interest on the bonds were sufficient to cover this appro- priation. FOR FISCAL YEAR '94 BEGINNING JULY 1, 1993 13,401 186,020 05/12/93 07/01/93 07/01/93 Appropriated FY94 funds for Cedar Springs Rural Road addition (FY94 Secondary Road Improvement) ( 35,000) FY94 Budgeted Addition 3,500,000 FY94 Capital Projects ( 2,793,000) rfcip 1,941,200 2,602,750 2,717,750 0 139,980 13,401 199,421 164,421 3,664,421 871,421 07/28/93 08/25/93 09/08/93 10/13/93 11/23/93 11/23/93 12/15/93 Appropriated funds to cover entire cost of Keithwood/Hylton Park Drainage project. Supplemental revenue sharing match for FY93 to fund Ledo Road supplemental appropriation for Charter Colony Parkway Transfer for Northern Area Landfill Transfer from fund balance as per Section 18 of the FY94 Appropriations Resolution Transfer for Phase I development of the Warbro Road Athletic Complex Designation for John Tyler committment pending decision on Bond Referendum date. ( 80,700) (200,000) ( 91,000) (370,000) 2,800,000 ( 660,000) (2,269,721) 790,721 590,721 499,721 129,721 2,929,721 2,269,721 rfcip Prepared by Accounting Department March 31, 1994 Date Beqan 12/88 03/89 12/89 10/92 10/92 10/92 09/93 12/93 03/94 SCHEDULE OF CAPITALIZED LEASE PURCHASES Description APPROVED AND EXECUTED Airport State Police Hangar Additions County Warehouse Total Geographic Information System ("GIS") - Automated Mapping System Data Processing Equipment School Copier School Copier School Copier School Copier Real Property Lease/ Purchase School Computers and Printers TOTAL APPROVED AND EXECUTED Original Date Amount Ends 128,800 331,200 460,000 3,095,000 2,015,570 22,797 23,322 18,750 36,605 17,510,000 22,591 ,$23~204~635 12/00 1/98 1/95 9/97 10/97 10/97 8/98 12/01 7/95 Outstanding Balance 03/31/94 88,504 227,580 316,084 2,205,000 56,332 16,940 18,016 14,518 34,065 17,510,000 22,591 ~20.193.546 PENDING APPROVAL AND/OR EXECUTION None Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS REPORTS April 12, 1994 Item Number: Page 1 10.C. Report On: Roads Accepted into the State Secondary System County Administrator: Attachments: Yes RAY D. PETHTEL COMMISSIONER COMMONWEALTH of VIRGI'NIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 March 15, 1994 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated January 26, 1994, the following additions to the Secondary System of Chesterfield County are hereby approved, effective March 15, 1994. ADDITIONS LENGTH ARBOR LANDING, SECTION 3 Route 4810 (Holly Arbor Drive) Northeast Route 1569 From Route 1569 to 0.11 mile 0.11 Mi Route 4809 (Oak Landing Drive) From Route 4810 to 0.06 mile East Route 4810 Route 4808 (Holly Arbor Court) From Route 4810 to 0.04 mile Northwest Route 4810 Route 4807 (Arbor Park Drive) - From Route 1569 to 0.09 mile Southwest Route 1569 Route 4806 (Arbor View Terrace) - From Route 1569 to 0.12 mile East Route 1569 0.06 Mi 0.04 Mi 0.09 Mi O. 12 Mi Sincerely, Ray D. Pethtel Commissioner TRANSPORTATION FOR THE 21 ST CENTURY 240 RAY D. PETHTEL COMMISSIONER COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 March 16, 1994 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated January 26, 1994, the following additions to the Secondary System of Chesterfield County are hereby approved, effective March 16, 1994. ADDITIONS LENGTH DEER RUN, SECTION 8 Route 4724 (Chateaugay Lane) - From 0.06 mile Southwest Route 4722 to 0.16 mile Southwest Route 4722 0.10 Mi Route 4729 (Pharlap Court) west Route 4724 From Route 4724 to 0.04 mile North- 0.04 Mi Route 4729 (Pharlap Turn) east Route 4724 From Route 4724 to 0.16 mile South- O. 16 Mi Sincerely, Ray D. Pethtel Commissioner TRANSPORTATION FOR THE 21 ST CENTURY RAY D. PETHTEL COMMISSIONER COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 March 16, 1994 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated January 26, 1994, the following additions to the Secondary System of Chesterfield County are hereby approved, effective March 16, 1994. ADDITIONS LENGTH WINNERS CIRCLE AT TRIPLE CROWN Route 4990 (Alysheba Lane) - From Route 662 to Route 4991 0.04 Mi Route 4901 (Whirlaway Drive) From 0.05 mile East Route 4990 to 0.36 mile Northwest Route 4990 0.41 Mi Route 4991 (Whirlaway Trail) - From Route 4991 to 0.08 mile Northwest Route 4991 0.08 Mi Route 4992 (Whirlaway Way) east Route 4991 From Route 4991 to 0.08 mile South- 0.08 Mi Sincerely, Ray D. Pethtel Commissioner TRANSPORTATION FOR THE 21 ST CENTURY RAY D. PETHTEL COMMISSIONER COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 March 17, 1994 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated January 12, 1994, the following additions to the Secondary System of Chesterfield County are hereby approved, effective March 17, 1994. ADDITIONS LENGTH FOXCROFT, SECTION 1 Route 5200 (Fox Club Road) - From Route 668 to 0.13 mile South- east Route 668 0.13 Mi Route 5201 (Fox Club Parkway) Southeast Route 5200 From Route 5200 to 0.53 mile 0.53 Mi Route 5202 (Fox Briar Road) - From Route 5201 to 0.21 mile South- east Route 5201 0.21 Mi Route 5203 (Fox Briar Lane) west Route 5202 From. Route 5202 to 0.20 mile South- 0.20 Mi Route 5204 (Fox Briar Way) east Route 5203 Route 5205 (Fox Briar Circle) East Route 5202 Route 5206 (Fox Briar Court) Southwest Route 5206 From Route 5203 to 0.05 mile South- From Route 5202 to 0.06 mile From Route 5202 to 0.05 mile 0.05 Mi O. 06 Mi 0.05 Mi Sincerely, Ray D. Pethtel C ommis s ioner TRANSPORTATION FOR THE 21 ST CENTURY RAY D. PETHTEL COMMISSIONER COMMONWEALTH of V IRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 March 25, 1994 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolutions dated December 15, 1993, the following additions to the Secondary System of Chesterfield County are hereby approved, effective March 25, 1994. ADDITIONS LENGTH ROSEMONT, SECTION A Route 5140 (Leafield Drive) Route 714 From Route 714 to 0.25 mile West 0.25 Mi Route 5141 (Royenwood Road) - From Route 5140 to 0.09 mile Northwest Route 5140 ROSEMONT, SECTION B Route 5140 (Leafield Drive) - From 0.25 mile West Route 714 to 0.54 mile Southwest Route 714 Route 5142 (Aylesford Drive) Northwest Route 5140 Route 5143 (Alyesford Court) Northeast Route 5142 Route 5144 (Whitecastle Drive) South Route 5140 From Route 5140 to 0.11 mile From Route 5142 to 0.03 mile From Route 5140 to 0.30 mile 0.09 Mi 0.29 Mi 0.11 Mi 0.03 Mi 0.30 Mi TRANSPORTATION FOR THE 21 ST CENTURY Route 5145 (Broughtom Road) Route 5144 From Route 5144 to 0.04 mile West 0.04 Mi ethtel ' Commi~s ioner Meeting' Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12, 1994 Item Number: Page ~___of 2 14 .A. Subject: Recognizing Burley H. Lanqford, Chesterfield County Sheriff's Office County Administrator's Comments: CountyAdministrator:__ BoardAcfion Requested: Adoption of Resolution recognizing Burley H. Langford provided at the meetings of the Board of Supervisors for services ~oflnformation: WHEREAS, Mr. Burley H. Langford retired from the Chesterfield County Sheriff's office March 18, 1994; and WHEREAS, prior to 1990 Mr. Langford retired from the Marine Corps. During his tour of service, he received the United Nations Service Medal, the National Defense Service Medal, and the Korean Service Medal. He also performed services as a dedicated employee to Allied Signal and the Petersburg Police Department. WHEREAS, Mr. Langford provided excellent security to the Judges, jurors and all others conducting business in the Chesterfield County courts system. He also provided security to inmates entrusted to the Sheriff's custody. WHEREAS, Mr. Langford provided security for countless Board of Supervisor's meetings. He could always be recognized by his warm smile and cheerful attitude. He was committed to serving Chesterfield County and its citizens with dedication and enthusiasm. Attachments: ~'] Yes No Title: Sheriff # CItESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Sum~nary of Information: (Continued) NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Burley H. Langford and extends, on behalf of its members and the citizens of Chesterfield County, their appreciation for his four years of exceptional service to the County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. C~ESTER~IELD COUNTY BOARD OF SUPERVISORS AGENDA ~pril 12, 1994 Item Number: Date: Page 1 of 1 Subject: Resolution Recognizing Mr. John David Mathers Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Ad ministrator: BoardAction Requested: Summary of Information: Mr. Barber requests the Board adopt a resolution recognizing Mr. John David Mathers, Troop 891, sponsored by Bon Air United Methodist Church, upon attaining the rank the Eagle Scout. He will be present, accompanied by members of his family, to receive the resolution. Resides in: Midlothian District Preparer: ~,d/.~s~ '7/7..'f/~ Theresa M. Pitts Attachments: Yes V'~ No Title: Clerk to Board of Supervisors RECOGNIZING MR. JOHN DAVID MATHERS UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. John David Mathers, Troop 891, sponsored by Bon Air United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his County, John is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. John David Mathers and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12, 1994 Item Number: Page 1 of 1 14.C. Subject: Resolution Recognizing Midlothian High School's Post Prom Party County Administrator's Comments: CountyAdministrator: BoardAcfion Requested: Summary. of Information: Staff has received a request, from Midlothian High School's Post Prom Committee, for the Board to adopt a resolution recognizing the weekend of May 14 - 16, 1994 as "Drug and Alcohol Free Among the Teen and Adult Population of Chesterfield County." A representative of the Post Prom Committee will be present to accept the resolution. See attached. Preparer: ~/~c~,~ ~/7. b~,~ Theresa M. Pitts Attachments: Yes V-~ No Title: Clerk to Board of Supervisors ~-~ R~COGNIZING MAY 14-16, 1994 AS "DRUG AND ALCOHOL-FREE AMONG THE TEEN AND ADULT POPULATION OF CHESTERFIELD COUNTY" WHEREAS, the two highest risk nights for teens are prom and graduation, with some parents seeming to condone parties where alcohol and drugs are available; and WHEREAS, students need an alternative to drugs and alcohol to which they can and will say "YES"; and WHEREAS, in 1992, 85 percent of Virginia high schools participated in Operation Prom/Graduation's alcohol and drug-free parties for students; and WHEREAS, many parents of Midlothian High School Juniors and Seniors, with financial support from the local and surrounding business community, are working to provide an alternative "no alcohol or drugs" party following the May 14, 1994 Prom; and WHEREAS, communities all over Virginia are reaching in many ways to their young people with love and concern, encouraging them to "Celebrate Life"; NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors declare the weekend of May 14-16, 1994 as Drug and Alcohol-Free Among the Teen and Adult Population of Chesterfield County. AND, BE IT FURTHER RESOLVED, that adults be encouraged to provide a positive, no alcohol and drugs example for our youth, particularly at the high risk times of prom and graduation, in an effort that we not only change lives, but save them. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12, 1994 Item Number: Page i of_!_. 14.E. Subject: Resolutions recognizing civic groups for involvement in enterprise zone County Administrator's Comments: Board Action Requested: Adopt attached resolutions Summar~ of Information: In January of 1994, Governor Wilder approved Chesterfield County's application for an enterprise zone along the Jefferson Davis Corridor. The Board adopted amendments to various ordinances and portions of the County code to implement the provisions of the enterprise zone on March 9, 1994. On March 31, 1994, Governor George Allen was the featured guest and speaker at a "kickoff" celebration for the enterprise zone at the Defense General Supply Center. In appreciation of all the work the civic associations have done on behalf of the Jefferson Davis revitalization effort, Mr. McHale would like to recognize three organizations in the attached resolutions. ~lis C. Wendell County Administrator: Attachments: Yes ~ No Title: CDBG Director I# Recognizing Jefferson Davis Association, Ampthill Civic Association, and .the. Bensley Area Civic Association for Outstanding Community Involvement. WHEREAS, a coalition of businesses and citizens have formed associations to improve the quality of life and to invigorate the economic activity along the Jefferson Davis Corridor; and WHEREAS, these coalition, "The Jefferson Davis Association", the "Ampthill Civic Association", and the "Bensley Area Civic Association" have achieved numerous goals through the volunteer efforts of citizens; and WHEREAS, the support of these coalitions were instrumental in obtaining the designation of Enterprise Zone along a portion of the Jefferson Davis Corridor; and WHEREAS, these coalitions are working with the community policing to reduce the crime in the community; and WHEREAS, these coalitions are working to improve the economic opportunities for businesses and citizens along the corridor through individual contacts and group efforts; and WHEREAS, untiring efforts have been devoted to improving the overall beauty and cleanliness of the community; and WHEREAS, these coalitions have worked to improve and beautify the historical wayside in the area; and WHEREAS, these coalitions have promoted a partnership with County governmental agencies to facilitate change. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors acknowledges "The Jefferson Davis Association", the "Ampthill Civic Association", and the "Bensley Area Civic Association" for their untiring and selfless service and commitment to the betterment of the quality of life and the invigoration of economic activity along the Jefferson Davis Corridor. . CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: April 12, 1994 Item Number: 14.D. Subject! Resolution Recognizing Arburg, Inc. for their Generous Donation. County Administrator's Comments,,: CountyAdministrator: ~ BoardAction Requested: Adoption of Resolution Summary of Information :.,, See Attache~l Reselutien. ,~,.:~:~.~.j,_.',.,~.~.r~(.9--..~ .. Title: Director, Budget and Management l"r~arer: / James J. L. Stegmaier # B/~~ents: I Yes ~-~ N, RECOGNIZING ARBURG, INC. FOR THEIR GENEROUS CONTRIBUTION TO THE CHESTERFIELD COUNTY TOTAL QUALITY IMPROVEMENT INITIATIVE, AND FIRE DEPARTMENT TRAINING WHEREAS, Arburg, Inc., owned a vacant office and warehouse facility, located at 8100 Whitepine Road, Richmond, Virginia 23237; and WHEREAS, Arburg, inc., assisted Chesterfield County by providing a location to hold Total Quality Improvement (T.Q.I.) training seminars and additional training space needed by the Fire Department; and WHEREAS', Chesterfield County Economic Development contacted Mr. Lawrence R. Bauer, representative of Arburg, Inc., who graciously donated the use of the building for the county's T.Q.I. and Fire Training needs; and WHEREAS, Chesterfield County found the use of the Arburg Building excellent for its T.Q.I. training needs; and WHEREAS, the County's use of this facility from September, 1993, through March, 1994, is valued at approximately $48,900.00. WHEREAS, Arburg donated the cost of utilities for these buildings at an undetermined value. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors expresses deep appreciation to Arburg, Inc. for their generous donation. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ~ AGENDA Meeting Date: April 12, 1994 Item Number: 14.F. Subject: Resolution to Recognize Sigma Commercial Realty, Inc. for Sponsorship of the 1994 Classic Tunes Music Series. County Administrator's Comments: CountyAdministrator: BoardAcfion Requested: Staff recommends that the Board of Supervisors officially commend and recognize Sigma Commercial Realty for their contributions to this concert series with a resolution as they present their check. Summaryoflnformation: The 1994 Classic Tunes Music Series will feature the Richmond Symphony during two concerts at the Boulders and the Kings of Swing at the 4th of July concert at the fairgrounds. The concert at last years July 4th event brought a crowd of approximately 20,000. Again this year the event will culminate with dazzling fireworks. This sponsor's contribution of $5,000 makes it possible for this music series to take place. They are faithful, dependable sponsors of this event. Mr. Trib Sutton, Vice President of Commercial Leasing for Sigma Commercial Realty, Inc., will be present to present their donation and accept the resolution from the Board of Supervisors. Preparer: ~itle: Michael S. Golden Attachments: no Director of Parks and Recreation # -~esuflution Recognizing Corporate Sponsors for Their Generous Donations Toward the 1994 Classic Tunes Music Series WHEREAS, Chesterfield County Parks and Recreation has sought the interest and support of the business community; and WHEREAS, Sigma Commercial Realty, Inc. has been in partnership with Chesterfield County since 1986; and WHEREAS, the Boulders Office Complex provides an attractive atmosphere for quality concerts; and WHEREAS, the 1994 Classic Tunes Music Series will provide the citizens of Chesterfield with three quality events; and WHEREAS, the Richmond Symphony will perform twice in the meadow area overlooking the lake; and WHEREAS, the Kings of Swing will perform on the 4th of July with dazzling fireworks to culminate our nation's Independence day; and WHEREAS, without the generous contribution made by your outstanding community-minded corporation this series would not have been possible. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Chesterfield County does hereby recognize Sigma Commercial Realty, Inc. for their financial contribution toward the 1994 Classic Tunes Music Series. BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby express its appreciation and gratitude to Sigma Commercial Realty, Inc. for their interest in and contributions toward the music series. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12 ~ 1994 MeeO.ng Pate: Item Number: Page 1 of 1 14.G. Subject: Resolution Recognizing the Month of April as "Fair Housing Month" Count}, Administrator's Comments: CountyAdministrator: BoardAcfion Requested: Summary of Information: Staff has received a request, from the Richmond Association of Realtors, for the Board to adopt a resolution recognizing the month of April as "Fair Housing Month." Ms. Suzanne Franke, President of the Richmond Association of Realtors, will be present to accept the resolution. See attached. Preparer: ~,J~.~'7'~. ?~ Attachments: Y~s ~-~ No Title: Clerk to Board of Supervisors # 2.~S RECOGNIZING THE MONTH OF APRILt 1994 AS "FAIR HOUSING MONTH" WHEREAS, the citizens of America enjoy the freedom of choice more than any other nation on the face of the earth; and WHEREAS, with this freedom we have, within our rights as granted to us by the Constitution of the United States, the right to fair and equal access to the housing of our choice; and WHEREAS, the civil Rights Act of 1968 prohibits discrimination on the basis of race, color, religion, sex, and national origin; and WHEREAS, this protection was expanded by the Fair Housing Act Amendments of 1988 to include the handicapped and families with children in Virginia to further include the elderly as protected classes; and WHEREAS, The Richmond Association of Realtors, Incorporated, and The National Association of Realtors, have set aside time to celebrate the theme "Fair Housing Opens Doors - Realtors Are The Key;" and WHEREAS, fair and equal treatment is a fundamental right of all our nation's citizens, a right realtors support and promote. NOW, THEREFORE BE IT RESOLVED, the Chesterfield County Board of Supervisors does hereby recognize the month of April, 1994, as "Fair Housing Month", and commends all those associated with promoting equal housing opportunity in Chesterfield and the Commonwealth of Virginia and calls its significance to the attention of all our citizens. Meeaag Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12, 1994 Item Number: Page i of 1 14 .H Subject: Resolution Recognizing April 24 - 30, 1994 as "National Credit Education Week" Count}' Administrator's Comments: CountyAdministrator: BoardAcfi0n Requested: Staff has received a request, from Credit Professionals International, for the Board to adopt a resolution recognizin~ April 24 - 30, 1994 as "National Credit Education Week." Ms. Linda Threadgill, Ms. Eva Johnson, and Ms. Carla Daniel, representatives of the organization, will be present to acce~t the resolution. See attached. Preparer: ~~ ~ ~'/7..~ Theresa M. Pitts Attachments: Yes ~'~ No Title: Clerk to Board of Supervisors RECOGNIZING APRIL 18-23, 1994 AS "NATIONAL CREDIT EDUCATION WEEK" WHEREAS, understanding the nature of credit, its cost and benefits is necessary if our citizens are to realize the full benefits of their income; and WHEREAS, the dissemination of information regarding credit will help inform consumers of their rights. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby present this resolution to CWT: Credit Professionals of Richmond, Virginia in recognition of "National Credit Education Week," April 18-23, 1994. '. . BOARD OF SUPERVISORS Page 1 of 1 .~ _ AGENDA Meeting Date: April 12, 1994 Item Number: 15. A.-D. Subject: HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS Count~ Administrator's Comments: CountyAdministrator: ,~ BoardAction Retluested: Su mm ar}, of I nformati o n,:, The following persons have requested to address the Board regarding baseball field allocations: Mr. Steven D. Jones, Mr. James Wilson, Mr. Wiley Blanks, and Mr. Lonnie Bryant. See attached. Preparer: Title: Clerk to Board of Supervisors Theresa M. Pitts Attachments: I Yes ~ No SAe~en D. Jones 2020 Swamp Fox Road Midlothian, VA 23112-5302 April 5, 1994 Mr. Lane Ramsey Administration Building - 5th Floor P.O. Box 40 Chesterfield, VA 23832 Mr. Ramsey: The below mentioned individuals would like to address the Board of Supervisors regarding baseball field allocations on April 12th at the 7:00pm meeting. Opportunities will be discussed regarding the increase in baseball participation within the county. If there are any questions, I can be reached at home (794- 0220) or work (274-5375). Speakers: Steven D. Jones 2020 Swamp Fox Road Midlothian, VA 23112-5302 James Wilson 9411 Morley Road Midlothian, VA 23112 Wiley Blanks 11961 Ironbridge Road Chester, VA 23831 Lonnie Bryant 5903 Waters Edge Road Midlothian, Va 23112 Sincerely, D:\wp51data\superva BOARD OF SUPERVISORS WHALEY M. COLBERT, CHAIRMAN MATOACA DISTRICT J.I- McHALE, III, VICE CHAIRMAN BERMUDA DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT April 8, 1994 CHESTERFIELD COUNTY P.O. BOX 4O CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 COUNTY ADMINISTRATOR LANE B. RAMSEY Mr. Steven D. Jones 2020 Swamp Fox Road Midlothian, Virginia 23112-5302 Dear Mr. Jones: Your request to address the Board of Supervisors under Hearings of citizens on Unscheduled Matters or Claims has been placed on the agenda for April 12, 1994 at 7:00 p.m. Under this category, the Board of Supervisors Rules of Procedure require that the presentation of the claim not exceed thirty minutes in total and each individual speaker will have five minutes. Persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; or (f) Speak to matters previously presented to the Board by the speaker without the County Administrator's recommendation. If you have any questions, please do not hesitate to contact me. Sincerely, Lane B. Ramsey County Administrator tp Providing a FIRST CHOICE community through excellence in public service. BOARD OF SUPERVISORS WHALEY M. COLBERT, CHAIRMAN MATOACA DISTRICT J.L McHALE, III, VICE CHAIRMAN BERMUDA DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT April 8, 1994 CHESTERFIELD COUNTY P.O. BOX 4O CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 COUNTY ADM IN ISTRATOR LANE B. RAMSEY Mr. James Wilson 9411 Morley Road Midlothian, Virginia 23112 Dear Mr. Wilson: Your request to address the Board of Supervisors under Hearings of citizens on Unscheduled Matters or Claims has been placed on the agenda for April 12, 1994 at 7:00 p.m. Under this category, the Board of Supervisors Rules of Procedure require that the presentation of the claim not exceed thirty minutes in total and each individual speaker will have five minutes. Persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; or (f) Speak to matters previously presented to the Board by the speaker without the County Administrator's recommendation. If you have any questions, please do not hesitate to contact me. Sincerely, Lane B. Ramsey County Administrator tp Providing a FIRST CHOICE community through excellence in public service. BOARD OF SUPERVISORS WHALEY M. COLBERT, CHAIRMAN MATOACA DISTRICT J.L McHALE, III, VICE CHAIRMAN BERMUDA DISTR~CT ARTHUR S. WARREN CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT April 8, 1994 CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 COUNTY ADMINISTRATOR LANE B. RAMSE¥ Mr. Wiley Blanks 11961 Ironbridge Road Chester, Virginia 23831 Dear Mr. Blanks: Your request to address the Board of Supervisors under Hearings of Citizens on Unscheduled Matters or Claims has been placed on the agenda for April 12, 1994 at 7:00 p.m. Under this category, the Board of Supervisors Rules of Procedure require that the presentation of the claim not exceed thirty minutes in total and each individual speaker will have five minutes. Persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; or (f) Speak to matters previously presented to the Board by the speaker without the County Administrator's recommendation. If you have any questions, please do not hesitate to contact me. Sincerely, Lane B. Ramsey County Administrator tp Providing a FIRST CHOICE community through excellence in public service. BOARD OF SUPERVISORS WHALEY M. COLBERT, CHAIRMAN MATOACA DISTRICT J.L. McHALE, III, VICE CHAIRMAN BERMUDA DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT April 8, 1994 CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 COUNTY ADM IN ISTRATOR L~NE B. RAMSEY Mr. Lonnie Bryant 5903 Waters Edge Road Midlothian, Virginia 23112 Dear Mr. Bryant: Your request to address the Board of Supervisors under Hearings of Citizens on Unscheduled Matters or Claims has been placed on the agenda for April 12, 1994 at 7:00 p.m. Under this category, the Board of Supervisors Rules of Procedure require that the presentation of the claim not exceed thirty minutes in total and each individual speaker will have five minutes. Persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; or (f) Speak to matters previously presented to the Board by the speaker without the County Administrator's recommendation. If you have any questions, please do not hesitate to contact me. Sincerely, Lane B. Ramsey County Administrator tp Providing a FIRST CHOICE community through excellence in public service. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12, 1994 Item NUmber: Page x of 1 16 .B. Subject: Public Hearing to Consider an Ordinance to Amend Section 14.1-28 of the Code of the County of Chesterfield., 1978, as amended, to provide that any unpaid vehicle license tax must be paid and a County decal must be purchased prior to payment of any fines for failure to have a County County Administrator's Comments: decal. CountyAdministrator: BoardAction Requested: Enact ordinance to provide that any unpaid vehicle license tax must be paid and a County decal must be purchased prior to payment of any fines for failure to have a valid license decal. Summary of Information: Currently, the License Inspector issues a summons or citation for violation of the local motor vehicle decal ordinance, with a possible penalty of between $25.00 and $100.00. The Treasurer currently applies the fine to the outstanding tax due, but normally the full tax is never paid because of the small size of the fine nor is a decal purchased by the resident. Occasionally a resident will decide, that the cumulative fines for a number of summonses or citations are cheaper than paying both (1) the motor vehicle license tax, (which averages more than $131 for automobiles and $160 for trucks) and (2) purchasing a decal ($25.00).' State law permits Chesterfield to require that a violation of the motor vehicle license tax ordinance by the owner may not be discharged by payment of a fine unless the license tax has been paid and a decal has been purchased. The proposed amendment will require the owner to pay the tax and purchase a decal before paying the fines. This will eliminate the need for the Treasurer to apply fines to the outstanding tax due. If adopted, the ordinance will be effective in ninety (90) days. The Treasurer supports this ordinance. Preparer: ~'.';~'~~.'-..~ ~~ Title: County Attorney Attachments: I Yes ~-] No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 14.1-28 RELATING TO ISSUANCE OF PARKING TICKETS AS OPPOSED TO SUMMONSES FOR VIOLATING DECAL LAWS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14.1-28 of the Code of the Count_ of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: 000 (e) Any violation of this article by the registered owner of the vehicle shall not be discharged by payment of a fine except upon presentation of satisfactory evidence that the required license has been obtained. adoption~ That this ordinance shall become effective ninety (90) days after the date of 1103:4634.2 - 1 - General P.O, BOX 85333 RICHMOND, VIRGINIA 23293~0001 (804) 649~6000 VA Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 12, 1994 Item Number: Page ~_L_of = 16 .C. Subject: Public Hearing to Consider Granting Chesterfield Cablevision, Inc. a Renewal of its Cable Television Franchise and to Adopt Amendments to Chapter 7 of the Coun~ Code Related to Providing Cable Television Services in the County County Administrator's Comments: CountyAdministrator: BoardAction Requested: Adopt amendments to the County ordinance regulating cable television and authorize the County Administrator to enter into a franchise agreement with CCI on terms approved by the Board and in a form approved by the County Attorney. Summaryoflnformation: In 1991, Chesterfield Cablevision, Inc. ("CCI") requested that the County begin the process of considering the renewal of their franchise to operate in the County. Since that time, County staff, with the assistance of a citizen's committee and a cable consultant, have undertaken a review of CCI's operations in the county and an assessment of the future cable needs of the community. CCI has now presented the County with its proposal to upgrade the cable system to meet the needs of the community and has requested a fifteen (15) year renewal of its franchise. CCI proposes to upgrade its system to 750 mhz or 110 channel capacity by July 1, 1997, and will provide expanded governmental, educational, and public access and communication capabilities, as well. Staff has amended the cable television ordinance to include among other things, strengthened customer service standards and line extension policies and to provide for a number of performance reporting requirements and public evaluation opportunities. Attached is a summary chart which compares the existing system, the consultant's recommendations and CCI's proposal. The Board should note that all County buildings and schools currently, or will in the near future, receive cable free of charge except the new James River High School and Fire Station No. 15 in the air park, which are located too far beyond the Preparer: ~'*-~~.,, q.<Q Title: Steven L. MiCas Attachments: Yes ~ No County Att®rney 0603:6226.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page~. of~. AGENDA Summary of Information: (Continued) existing cable line to receive cable free of charge. CCI has given the County estimates of approximately $18,000 and $5,000 respectively, to connect those facilities to the system. This is a public hearing for CCI to present the details of its proposed franchise renewal, for the Board to consider granting the renewal, and for the Board to approve amendments to the County Code regulating cable service in the County. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING CHAPTER 7 RELATING TO COMMUNITY ANTENNA TELEVISION SYSTEMS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 7 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Article I. Definitions and Application. § 7-1. § 7-2. § 7-3. § 7-4. Definitions. Grant of Authority. Acceptance of Terms - Limits on a Grantee's Recourse. Applications for Franchise. Article II. Franchise Conditions § 7-5. § 7-6. § 7-7. § 7-8. § 7-9. § 7-10. § 7-11. § 7-12. § 7-13. § 7-14. Franchise Term. Franchise Fee. Renewal of Franchise. Insurance- Indemnity. Letter of Credit. Liquidated Damages. Books and Records. Construction Schedule and Reports. Annual Reports. Subscriber Fees and Rates. Article III. Franchise Transfer or Revocation. § 7-15. § 7-16. § 7-17. § 7-18. § 7-19i Franchise Transfer. Franchise Revocation. Receivership. Transfer of Ownership to County. Right of County to Assign Purchase Rights. 2078.1 {Propose8 Ordinance) -1 7-20. 7-21, 7-22. 7-23. 7-24. 7-25. 7-26. 7-27. 7-28. 7-29. 7-30. 7-31. 7-32. 7-33. 7-34. 7-35. 7-36. 7-37. Article IV. Systems Operation. Initial Franchise Area. Interconnection. Extension of Service Facilities. System Description. Operational Requirements, Customer Service Standards. Customer Service Performance Reports. Tests and Performance Monitoring Performance Evaluation Sessions. Conditions of Street Occupancy. Article V. General Provisions. Protection of Privacy. Unlawful Use of System. Compliance with State and Federal Law'. Unlawful Acts; Penalties. Special License. Time Deemed Essence of Agreement. Rights Reserved to the County. Designation of County Administrator as Enforcing Official. 2078.1 (Proposed Ordinance) -2- Article I. Definitions and Application. Sec. 7-1. Definitions. For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section: Basic subscriber service. The distribution to subscribers of signals over a cable system on all channels except leased access channels, those services for which a per-program or per-channel charge is made, two-way services and those services intended for reception by equipment other than a television broadcast receiver. Cable service. The one-way transmission to subscribers of (i) video programming, or (ii) other programming service, and subscriber interaction, if any, which is required for the selection of such video programming or other programming service. Community antenna system, cable television system or cable system. Terms used interchangeably which mean any facility consisting of a set of closed transmission paths and associated signal generation, reception and control equipment that is designed to provide cable service which includes video programming and which is provided to multiple subscribers within the county, except that such definition shall not include: (1) any system which serves fewer than two hundred and fifty subscribers; (2) any system which serves only subscribers in one or more multiple unit dwellings under common ownership, control or management, unless such facility or facilities uses any public right-of- way; or (3),a facility that serves only to retransmit the television signals of one or more television broadcast stations, (4) a facility of a common carrier which is subject, in whole or in part, to the provisions of Title II of the Communications Act of 1934, 47 U.S.C. Section 201 et seq., except that such facility shall be considered a cable system to the extent such facility is used in the transmission of video programming directly to subscribers, or (5) any facilities of any electric utility used solely for operating its electric utility systems. Converter. An interface device which may be furnished to subscribers in order that non-standard television channels carried on a cable system may be received on a conventional home television receiver or to prevent interference from strong broadcast signals. Fair market value. The price that a willing buyer would pay to a willing seller for a going concern based on the system valuation and sale multiples 2078.1 - 3 - (Proposed Ordinance) prevailing in the industry at the time, but with no value allocated to the franchise itself. Franchise. The non-exclusive rights granted hereunder to construct and operate a cable television system along the public ways in the county, or within specified areas in the county, and is not intended to include any license or permit required for the privilege of transacting and carrying on a business within the county as may be required by other ordinances of the county. Franchise agreement. The written agreement entered into directly with a grantee by the County which grants a cable system operator the right to provide cable service in the County. Franchise documents. The franchise documents shall consist of this ordinance, the franchise agreement, and the application and proposal to provide cable service submitted by the grantee to the County. Gross subscriber revenues. All cash, credits, property of any kind or nature, or other consideration received directly or indirectly by a grantee, or from any source whatsoever, arising from or attributable to the sale or exchange of cable or noncable services by a grantee within the county or in any way derived from the operation of its cable system within the county, including, but not limited to, all cable and noncable communication service fees, pay television and pay-per-view fees, leased channel fees, converter rentals or sales, studio rentals and advertising revenues, without any deduction whatsoever, except that gross revenues shall not include converter deposits, refunds to subscribers by a grantee, bad debts or receipts from sales or use taxes or any other tax that a grantee collects on behalf of any taking authority. Net profit. The amount remaining after deducting from gross revenues all of the actual, direct and indirect, expenses associated with operating the cable television system including the franchise fee, interest, depreciation and federal or state income taxes. Noncable communications services. All services offered over a cable system that go beyond providing generally available video programming or other programming are not cable services. Noncable communications services include private line data transmission or voice communications that compete with services provided by telephone companies. In general, services providing subscribers with the capacity to engage in transactions or to store, transform, forward, manipulate or otherwise process information or data would not be cable services. Examples of noncable services would include, but not be limited to, shop-at-home and bank-at-home services, electronic mail, one-way and two-way transmission of 2078.1 4 - (Proposed Ordinance) nonvideo data and information not offered to all subscribers, data processing, video conferencing and all-voice communications. Public way. The surface, the air space above the surface, and the area below the surface of any public street, highway, lane, path, alley, sidewalk, boulevard, drive or other public right-of-way including public utility easements or rights-of-way, and any temporary or permanent fixtures or improvements located thereon now or hereafter held by the county which shall entitle the county and the grantee to the use thereof for the purpose of installing and maintaining the grantee's cable television system. State of the art. A cable system with production or other facilities, technical performance, capacity, equipment, components and service equal to that which has been developed and demonstrated by existing cable television system operators and reputable equipment suppliers to be workable in the field, which is more modern and technologically advanced than generally accepted, which is reasonably available and feasible to install and used by at least some other cable systems in comparable areas of equivalent population, and for which there is some reasonable market demand. Sec. 7-2. Grant of Authority After a public hearing and upon such conditions as shall be established by the board, the board is authorized to grant one or more non-exclusive franchises conveying the right to construct and operate a cable television system within the public ways of the county. Franchises will be granted to the applicants which in the board's judgement will best serve the public interest, and who have demonstrated the financial, technical, and legal qualifications to fulfill the conditions set forth in this chapter and in the franchise agreement. However, no provision of this chapter shall be deemed or construed as to require the board to grant a franchise following receipt of any franchise application. Sec. 7-3. Acceptance of Terms - Limits on a grantee's recourse. (a) A grantee agrees by the acceptance of a franchise to accept the validity of the terms and conditions of this chapter and the franchise in their entirety and that it will not, at any time, proceed against the county in any claim or proceeding challenging any term or provision of this chapter or the franchise as unreasonably, arbitrary or void or that the county did not have the authority to impose such term or condition. (b) Except as expressly provided in this chapter and the franchise agreement, the grantee shall not have recourse against the county for any loss, 2078.1 - 5 - (Proposed Ordinance) expense or damage resulting from the terms and conditions of this chapter or the franchise or because of the county's enforcement thereof or for the county's failure to have the authority to grant the franchise. A grantee shall agree that upon its acceptance of a franchise it does so relying upon its own investigation and understanding of the power and authority of the county to grant the franchise. (c) A grantee, by accepting a franchise, shall acknowledge that it has not been induced to accept the franchise by any promise, oral or written, by or on behalf of the county or by any third person regarding any term or condition of this chapter or the franchise not expressed therein. A grantee further shall pledge that no promise or inducement, oral or written, has been made to any county employee or official regarding receipt of a cable television franchise. (d) A grantee shall further acknowledge by acceptance of a franchise that it has carefully read the terms and conditions of this chapter and the franchise agreement and accepts without reservation the obligations imposed by the terms and conditions regardless of whether the obligations are contained herein or in the franchise documents. (e) The decision or decisions of the board concerning the selection of one or more grantees and the award of one or more franchises is final and all applicants shall agree as a condition of application not to contest the board's decision in any court of law or before the Federal Communications Commission. (f) A grantee shall not apply for any waivers, exceptions or declaratory rulings from the Federal Communications Commission or any other federal or state regulatory agency without informing the county administrator and providing copies of .all documentation. Sec. 7-4. Applications for Franchise (a) All applications for a cable television franchise or renewal of an existing franchise shall be submitted to the board, or its designee, on a written application form supplied by the board or in such other form as the board may request. The application shall provide facts and information the board deems appropriate. Applications shall be accompanied by a non-refundable application fee of 9500 to offset direct expenses incurred in the franchising and evaluation procedures. (b) Any applicant who is granted a non-exclusive franchise or renewal of an existing franchise shall, in addition to the non-refundable fee specified herein-above, pay to the county upon acceptance of the franchise, 915,000. 2078.1 - 6 - (Proposed Ordinance) Such non-refundable payment shall be used to offset any direct costs incurred by the county and not defrayed by the application fee provided for herein. (c) A franchise application or proposal for renewal shall include a description of the cable system design and a description of programming and cable services offered, or to be offered including optional premium cable services, a description of facilities proposed for local origination programming, and facilities offered or to be offered to various community institutions. The offer of programming and cable services contained within the application or proposal for renewal shall be deemed a binding offer of the cable operator to maintain the mix, level and quality of programming within the broad categories of video programming or other services set forth in such application or proposal for renewal. Article II. Franchise Conditions. Sec. 7-5. Franchise term. The term of the franchise shall be not more than fifteen years from the date the franchise is accepted by the grantee by written agreement with the county. The board may renew the grantee's franchise for a period of time not inconsistent with the then applicable law. If the board fails to renew the franchise, the board shall, on the expiration date of the franchise, either purchase the assets of the grantee's cable television system at its then fair market value or, select a new grantee and cause such new grantee to take the assets at fair market value. Sec. 7-6. Franchise fee. (a) The grantee shall pay to the county, in consideration of the granting of the franchise to use the public ways for the operation of a cable television system, a percentage of its annual gross revenues during the period of its operation under the franchise not to exceed five percent (5%). (b) The grantee shall file with the county, within forty-five (45) days after the expiration of each of the grantee's fiscal quarters, a financial statement clearly showing the gross subscriber revenues received by grantee during the preceding quarter. Payment of the quarterly portion of the franchise fee shall be payable to the county at the time such statement is filed. (c) The county shall have the right to inspect the grantee's income records, the right of audit and the recomputation of any amounts determined to be payable under this chapter provided, however, that such audit shall take place 2078.1 - 7 - (Proposed Ordinance) within twelve months following the close of each of the grantee's fiscal years. Any additional amount due the county as a result of the audit shall be paid within thirty days following written notice to the grantee by the county which notice shall include a copy of the audit report. The cost of such audit shall be borne by the grantee if it is properly determined that the grantee's annual payment to the county for the preceding year is increased thereby by more than five percent (5%). (d) In the event that any franchise payment or recomputed amount is not made on or before the applicable dates heretofore specified, there shall be assessed a penalty of five percent (5%) of the amount due and interest shall be charged from such due date at the annual rate of eighty-five percent (85%). (e) In the event the franchise is terminated prior to its expiration date, and the county invokes its right to purchase the grantee's cable television system, the grantee shall file with the county, within thirty days of the date that ownership and control passes to the county or its assignee, a financial statement clearly showing the gross subscriber revenues received by grantee since the end of the previous fiscal quarter. The grantee shall pay the franchise fee due at the time such statement is filed. Sec. 7-7. Renewal of franchise. (a) A franchise may be renewed by the county or upon application of a grantee pursuant to procedures set forth in applicable federal law. (b) In the event the county decides not to renew the franchise, it shall have the right, on the expiration date of the franchise, either to purchase the assets of the grantee's cable system at its then fair market value or, consistent with the provisions of section 7-2, select a new grantee, after a full public proceeding, and cause such new grantee to take the assets at fair market value. Sec. 7-8. Insurance- Indemnity. (a) At all times during the term of the franchise, including the time for removal of facilities or management as a trustee pursuant to Sec. 7-18, the grantee shall obtain, pay all premiums for, and file with county written evidence of payment of premiums and executed copies of the following: (1) A general comprehensive public liability policy indemnifying, defending and.saving harmless the county, its officers, boards, commissions, agents or employees from any and all claims by any person whatsoever on account of injury to or death of a 2078.1 (Proposed Ordinance) -8- person or person occasioned by the operations of the grantee under the franchise herein granted or alleged to have been so caused or occurred with a minimum liability of One Million Dollars ($1,000,00) per personal injury or death of any one person and Two Million Dollars ($2,000,000) for personal injury or death of any two or more persons in any one occurrence. (2) Property damage insurance indemnifying, defending, and saving harmless the county, its officers, boards, commissions, agents and employees from and against all claims by any person whatsoever for property damage occasioned by the operation of grantee under the franchise herein granted or alleged to have been so caused or occurred with a minimum liability of Five Hundred Thousand Dollars ($500,000) for property damage to the property of any one person and One Million Dollars ($1,000,000) for property damage to the property of two or more persons in any one occurrence. (3) Copyright infringement insurance, indemnifying, defending, and saving harmless the county, its officers, boards, commissions, agents, and employees from and against all claims of any person whatsoever for copyright infringement occasioned by the operation of the grantee under the franchise herein granted or alleged to have been so caused or occurred with a minimum liability of One Million Dollars ($1,000,000) for the infringement of said copyrights. (4) A performance bond running to the County with good and sufficient surety approved by the County in the sum of One Hundred Thousand Dollars ($100,000) conditioned upon the faithful performance and discharge of the obligations imposed by this chapter and the franchise awarded hereunder from the date thereof. At such time as the Grantee completes a significant portion of its obligation to service a percentage of the occupied dwelling units in the County, the Grantee may petition the Board to reduce the amount of the performance; provided, however, that such bond shall not be reduced below $50,000. (b) The bond and all insurance policies called for herein shall be in a form satisfactory to the county attorney and shall require thirty days written notice of any cancellation to both the county and the grantee. The grantee shall, 2O78.1 9 - (Proposed Ordinance) 2N9 in the event of any such cancellation notice, pay all premiums for, and file with the county, written evidence of payment of premiums, duplicate copies of any insurance so canceled within thirty days following receipt by the county or the grantee of any notice of cancellation. (c) The grantee shall, at its sole cost and expense, indemnify and hold harmless the county, its officials, boards, commissions, agents and employees against any and all claims, suits, causes of action, proceedings and judgments for damage arising out of the operation of the cable television system under the franchise. These damages shall include but not be limited to penalties arising out of copyright infringements and damages arising out of any failure by grantee to secure consents from owners, authorized distributors or licensees of programs to be delivered by the grantee's cable television system whether or not any act or omission complained of is authorized, allowed, or prohibited by the franchise. Indemnified expenses shall include, but not be limited to, all out-of-pocket expenses, such as attorney fees, and shall also include the reasonable value of any services rendered by the county attorney or his assistants or any employees of the county. (d) No recovery by the county of any sum by reason of the bond required in this chapter shall be any limitation upon the liability of the grantee to the county under the terms of this chapter except that any sums so received by the county shall be deducted from any recovery which the county shall establish against the grantee under the terms of this chapter. Sec. 7-9. Letter of Credit. (a) Within thirty (30) days after the award or renewal of a Franchise, the grantee shall deposit with the county an irrevocable letter of credit in a form satisfactory to the county attorney in the amount of twenty-five thousand dollars ($25,000) issued by a federally insured commercial lending institution acceptable to the City. The letter of credit shall be used: (1) To insure the grantee's compliance with the terms and conditions of this ordinance and its franchise; and (2) To insure the grantee's payment of any liabilities arising out of the construction, operation or maintenance of the cable system, including the case of removal or abandonment of any property of the grantee. (b) The letter of credit shall contain the following endorsement: "At least sixty (60) days' prior written notice shall be given to the county by the financial institution of any intention to cancel, replace, fail to renew, or materially alter this letter of credit. Such notice shall be given by certified or registered mail the county attorney." 2078.1 10 - (Proposed Ordinance) 290 (c) The letter of credit may be drawn upon by the county by representation of a draft at sight on the lending institution, accompanied by a written certificate signed by the county administrator certifying that the grantee has filed to comply with this ordinance, its Franchise or any other order, permit or direction of the county relating to this ordinance or the Franchise stating the specific reasons therefor, and stating the basis for the amount begin drawn. Examples of a basis for drawing upon the letter of credit include, but are not limited to, the following: (1) Failure of the grantee to pay to the county, after ten (10) working days, any taxes, fees or any amounts due and owing to the county by reason of the indemnity provisions of Section 7-8; (2) Failure of the grantee to pay to the county within ten (10) working days any amounts due pursuant to Section 7-10. (d) The grantee shall agree to structure the letter of credit in such a manner so that if the county draws upon the letter of credit, the grantee will replenish the letter of credit to a minimum new balance of seventy-five thousand dollars ($75,000). The intent of this subsection is to ensure that the amount of credit available to the county shall at no time fall below seventy-five thousand dollars ($75,000), after the initial draw. (e) The letter of credit shall become the property of the county in the event that the Franchise is canceled by reason of the default of the grantee. The letter of credit shall be retained by the county and returned to the grantee at the expiration of the Franchise provided there is then no outstanding default on the part of the grantee. (f) The rights reserved to the county with respect to the letter of credit are in addition to all other rights of the county, whether reserved by this ordinance, a Franchise or otherwise authorized by law, and no action, proceeding or right with respect to the letter of credit shall affect any other right the county has or may have. Sec. 7-10. Liquidated damages. (a) Notwithstanding any other remedy provided for in this chapter, the franchise or otherwise available under law, the county shall have the power to recover monetary amounts from a grantee under certain conditions, such monetary amounts being in the nature of liquidated damages, provided the county first complies with the notice requirements of subsection {c) herein. (b) By acceptance of a franchise, a grantee understands and agrees that failure to comply with any time and performance requirements as stipulated in this chapter and the franchise will result in damage to the county, and that it is and will be impracticable to determine the actual amount of such damage in the event of delay or nonperformance; the grantee further agrees that its franchise 2078.1 1 1 - {Propose(i Ordinance) agr. eement shall include provisions for liquidated damages to be paid by the grantee in amounts set forth in that agreement for the following concerns: (1) Failure to complete system construction or reconstruction, unless the board specifically approves the delay by resolution; (2) Failure to provide, upon written request, data, documents, reports or information; (3) Failure to test, analyze and report on the performance of the cable system pursuant to section 7-27; (4) Failure to provide in a continuing manner the types of services proposed in an accepted application or renewal proposal unless the board specifically approves, by resolution, a delay or change or the grantee has obtained modification of its obligation, all changes in programming excluded; (5) Any other action or nonaction by a grantee, as set forth in the ordinance or as agreed upon between the county and grantee and set forth in the franchise agreement. (c) If the county administrator, following forty-five (45) days' written notice to a grantee to cure any problem that might result in liquidated damages, concludes that a grantee is in fact liable for liquidated damages pursuant to this section, he shall issue to the grantee by registered or certified mail a notice of intention to assess liquidated damages. The notice of intention to assess shall set forth the basis of the assessment and shall inform the grantee that liquidated damages will be assessed from the date of the notice of intention to assess unless the assessment notice is appealed for hearing before the board and the board rules that the violation has been corrected or that an extension of time or other relief should be granted. A grantee desiring a hearing before the board shall send a written notice of appeal by registered or certified mail to the county administrator within five (5) days of the date of the notice of intention to assess liquidated damages. The hearing on the grantee's appeal shall be held within thirty (30) days of the date of the notice of intention to assess liquidated damages. Unless the board indicates to the contrary, the liquidated damages shall be assessed beginning on the date of the notice of intention to assess and continuing thereafter until such time as the violation ceases, as determined by the county administrator in his sole discretion. Sec. 7-11. Books and Records, 2078.1 1 2 - (Proposed Ordinance) All books and records of the grantee concerning its operations within the county shall be made available for inspection and audit by the county within thirty days after such request has been made. The grantee shall file with the director of utilities accurate maps or plats of all existing and proposed installations within the county. Such maps and plats shall conform to the requirements of the director of utilities and shall be kept continuously up to date. Sec. 7-12. Construction schedule and reports. (a) Upon accepting a franchise, the grantee shall, within ninety (90) days, file the documents required to obtain all necessary federal, state and local licenses, permits and authorizations required for the conduct of its business, and shall submit monthly reports to the county administrator on progress in this respect until all such documents are in hand. (b) The grantee shall submit a construction plan or reconstruction plan for its system which shall be incorporated by reference and made a part of the franchise agreement. The plan shall include cable system design details, equipment specifications, and design performance criteria. The plan shall also include a map of the entire franchise area and shall clearly delineate areas within the franchise area where the cable system will be available to subscribers including a time schedule of construction for each year that construction or reconstruction is proposed. (c) Every three (3) months after the start of construction or reconstruction, the grantee shall furnish the county administrator a report on progress of construction or reconstruction until complete. The report shall include a map that clearly defines the areas wherein regular subscriber service is available. (d) Copies of any agreements, reports, petitions, correspondence or other documents filed with any local, state or federal government or any person or legal entity relating to the grantee's operations within the county shall be filed simultaneously with the county administrator. Sec. 7-13. Annual Reports. (a) The grantee shall file annually with the county administrator no later than ninety (90) days after the end of the grantee's fiscal year the following information: (1) A confidential report summarizing the previous year's activities in the development of the system, including, but not limited 2078.1 - 13 - (Proposed Ordinance) (2) (3) (4) (5) (6) to, cable services begun or dropped; number of homes passed; number of cable plant miles; number of subscribers for each type of cable service offered and the gross revenues from each revenue source; investment in fixed property categories on the basis of original cost, less applicable depreciation; aging of accounts receivable; material debts by category and maturity attributable to the operations of grantee in the county; and a summary of any policy changes taking effect during the year. A current copy of the subscriber service agreement, a current list of all rates, charges and available services, a current channel list, a copy of all the grantee's published rules and regulations applicable to subscribers and users of the cable system, and a summary of the grantee's hours of operation. A copy of updated maps depicting the location of all trunks, separately identifying those areas where there was construction in the year of the report. A list of all persons owning or controlling five (5) percent or more of the stock, partnership shares or assets of the licensee; and a list of any parent corporation, parent entity or holding company that owns, or by ownership of other entities, controls the grantee. If the grantee is a corporation, a list of officers and members of the board and officers and board members of any parent corporation; and where a parent corporation's stock is publicly traded, two (2) copies of its annual report. The grantee's balance sheet applicable to its operations in the county, and a certified special report of gross revenues that shall be specific as to the extent of operations of the grantee within the county. All special reports shall be certified by an independent certified public accountant and prepared in accordance with Generally Accepted Auditing Standards ("GAAS") as promulgated by the American Institute of Certified Public Accountants reflecting the total amount and sources of gross revenue and all payments, deductions, and computations for the period and shall be in sufficient scope to allow independent ascertainment of the grantee's compliance with the franchise fee requirements of this chapter. 2078.1 (Proposed Ordinance) -14- (b) All proprietary information submitted pursuant to this section shall remain the property of the grantee and be treated as confidential to the extent permitted by law. Sec. 7-14. Subscriber fees and rates. (a) The board shall have the authority to regulate rates equipment and installation of cable services in accordance with state and federal law, rules, and regulations. Before any regulatory action, the board will conduct a public hearing to ensure a reasonable opportunity for consideration of the views of interested parties. (b) A grantee shall not, with regard to fees, discriminate or grant any preference or advantage to any person; provided, however, that fees may be negotiated between the grantee and the owner or owners, or a committee acting on their behalf, for regular subscriber service provided to ten (10) or more dwelling units within an apartment building, condominium, garden apartment or townhouse complex under common ownership, or to ten (10) or more room units within hotels, motels, hospitals, convalescent, or extended care facilities or to any commercial establishments. (c) A grantee may, at its own discretion, waive, reduce or suspend connection or monthly service fees for specific or indeterminate periods for promotional purposes. (d) Rate increase: (1) A grantee shall file with the clerk of the board written schedules of any proposed rate increases which shall describe all existing rates and all proposed rate increases. Such schedules shall also describe all proposed changes in services to be provided by the grantee and all proposed changes in the terms and conditions relating to such services. In no event shall any proposed rate increases take effect sooner than sixty (60) days after receipt by the clerk of the written schedules. (2) Within thirty (30) days after receipt by the clerk of the written schedules, the board shall set a public hearing to review the proposed rate increases. The clerk shall notify the grantee of such public meeting. The resolution setting the public hearing may temporarily suspend, in whole or in part, any proposed increases in rates not preempted by federal law or regulation. 2078.1 (Proposed Ordinance) 15- The public hearing shall be completed within sixty (60) days after receipt by the clerk of the written schedules. (3) At the public hearing, the grantee shall present to the board justification for the rate increase, identifying all significant factors that prompted an increase in rates and the extent to which those factors are reflected in the actual amount of the increase. Article III. Franchise Transfer or Revocation Sec. 7-15. Franchise transfer. (a) The grantee shall promptly notify the county administrator of any actual or proposed change in, or transfer of or acquisition by any other party of control of the grantee. Every change transfer or acquisition of control of the grantee shall make the franchise subject to cancellation unless and until the county shall have consented thereto. For the purpose of determining whether it shall consent to such change, transfer or acquisition of control, the county may inquire into the qualifications of the prospective controlling party, and the grantee shall assist the county in any such inquiry. If the county does not schedule a hearing on the matter within sixty (60) days after notice of the change or proposed change and the filing of a petition requesting its consent, it shall be deemed to have consented. In the event that the county adopts a resolution denying its consent and such change, transfer or acquisition of control has been affected, the county may cancel the franchise unless control of the grantee is restored to its status prior to the change, or to a status acceptable to the county. (b) Any franchise granted by the board shall not be assigned, transferred, sold or disposed of, in whole or in part, by voluntary sale, merger, consolidation or otherwise or by forced or involuntary sale, without prior consent of the board upon such conditions as may therein be prescribed. (c) Any sale, transfer or assignment shall be made by a bill of sale or similar document, an executed copy of which shall be filed with the county administrator within thirty days after any such sale, transfer or assignment. The board shall not withhold its consent unreasonably; provided, however, the proposed assignee agrees to comply with all the provisions of this chapter and the franchise and must be able to provide proof of financial responsibility as determined by the board. 2075.1 - 16- (Proposed Ordinance) (d) No such consent shall be required for a transfer in trust, mortgage, or other instrument of hypothecation, in whole or in part, to secure an indebtedness except that when such hypothecation shall exceed seventy-five percent of the fair market value of the property used by the grantee in the operation of its cable television system. Prior consent of the board, expressed by resolution, shall be required for such transfer and said consent shall not be withheld unreasonably. Sec. 7-1 6. Franchise revocation. (a) In addition to all the rights and powers reserved to the county, the county reserves as an additional power the right to terminate the franchise and all rights and privileges of a grantee hereunder in any of the following events or for any of the following reasons: (1) A grantee shall by act or omission violate any material term or condition of this chapter, and, within thirty (30) days following written demand by the county shall fail to effect compliance. (2) A grantee becomes insolvent, unable or unwilling to pay its debts or is adjudged a bankrupt. (3) A grantee attempts to or does practice any fraud upon the county or subscribers. (b) The grantee shall not be declared at fault or be subject to revocation under any provision of this chapter in any case in which the performance of any such provision is prevented for reasons beyond the grantee's control. A fault shall not be deemed to be beyond the grantee's control if committed by a corporation or other business entity in which the grantee holds a controlling interest, or which holds a controlling interest in grantee whether held directly or indirectly. (c) If the board determines that such non-compliance was without just cause, then the board may adopt a resolution which terminates the franchise and instructs the grantee to promptly remove from the public way all of its cable television facilities within ninety (90) days from the date the grantee receives a written copy of such resolution. The board shall be empowered to seek legal and equitable relief in order to ensure compliance with this provision. In the alternative, the board may adopt a resolution which invokes the county's right to purchase the assets of the grantee's cable television system at an equitable 2078.1 17 - (Proposed Ordinance) price unless there be compliance by the grantee within such period as the board may fix. Sec. 7-17. Receivership. The county shall have the right to cancel this franchise thirty (30) days after the appointment of a receiver, or trustee, to take over and conduct the business of the grantee whether in receivership, reorganization, bankruptcy or other action or proceeding, unless such receivership or trusteeship shall have been vacated prior to the expiration of said thirty (30) days, or unless: (a) Within one hundred and twenty (120) days or a mutually agreed date after his election or appointment, such receiver or trustee shall have fully complied with all the provisions of this ordinance and remedied all defaults thereunder; and (b) Such receiver or trustee, within said one hundred and twenty (120) days or a mutually agreed date shall have executed an agreement, consented to by the county and duly approved by the court having jurisdiction in the premises, whereby such receiver or trustee assumes and agrees to be bound by each and every provision of this ordinance and the franchise granted to grantee. Section 7-18. Transfer of Ownership to County. (a) In the event the county exercises its right to acquire the system pursuant to this chapter, upon payment of the purchase price, the grantee shall immediately transfer to the county possession and title to all facilities and property, real and personal, related to its cable television system free from any and all liens and encumbrances not agreed to be assumed by the county in lieu of some portion of the purchase price. The grantee shall make it a condition of each contract entered into by it with reference to its operations under this chapter, and franchise, that the contract shall be subject to the exercise of this option by the county and that the county shall have the right to succeed to all privileges and obligations thereof upon the exercise of such option. (b) Until such time as the grantee transfers to the county or to a new grantee possession and title to all assets, real and personal, related to its cable television system, the grantee shall, as trustee for its successor in interest, continue to operate the cable television system under the terms and conditions of this chapter and the franchise and to provide the regular subscriber service and any and all of the services that may be provided at that time. During such interim period, the grantee shall not sell any of the system assets nor shall the grantee make any physical, material, administrative or operational change that 2078.1 - 18- {Proposed Ordinance) would tend to degrade the quality of service to the subscribers, decrease income, or materially increase expenses without the express permission, in writing, of the county or its assignee. The county shall be permitted to seek legal and equitable relief to enforce the provisions of this section. (c) For its management services during this interim period, the grantee shall be entitled to receive as compensation, the net profit, as defined herein, generated during the period between the date the grantee received written notice from the county of its intent to purchase the grantee's cable television system or the expiration date of the franchise, whichever is earlier, and the payment of the purchase price. Such management services shall not be continued without grantee's consent for more than twelve months. However, if the board determines that the grantee is responsible for any delay in transfer of ownership and control, the grantee shall continue to operate the cable television, without compensation for its services until the sales agreement is executed and ownership and control passes to the county or its assignee. Sec. 7-19. Right of county to assign purchase rights. The county shall have the right and power to assign its purchase rights to a successor grantee selected by the county in a manner not inconsistent with the provisions of this chapter. Article IV. Systems Operation. Sec. 7-20. Initial franchise area. (a) Grantee shall furnish to the county as part of its application a map of suitable scale showing all streets and public buildings indicating the initial franchise area to be served. The map shall also list the names of all neighborhoods, developments and communities served. (b) The Initial Franchise Area shall be subject to approval by the county, and may be amended at any time, either by the county on its own motion or upon the request of the grantee. Sec. 7-21. Interconnection. The grantee may be required to interconnect its cable television system with other cable television systems or other broadband communications facilities located in contiguous communities so long as such interconnection is for the benefit of subscribers within the county. Such interconnection shall be made within ninety (90) days of a request made by the board. 2078.1 - 19 - (Proposed Ordinance) Sec. 7-22. Extension of Service Facilities. (a) Grantee shall extend its full service outside the Initial Franchise Area, at its sole cost to areas adjacent to the system's existing plant if and when those areas have an occupied dwelling unit density of twenW-five (25) homes per route mile of plant. Cable service shall be extended and provided in such areas at standard rates and charges within six (6) months from the time the density test is met, Cable services shall be installed at the prevailing normal installation charge if no more than a 200 foot drop wire is required to reach the home. The grantee shall be allowed to collect its actual marginal cost of installation beyond 200 feet. (b) Grantee shall extend cable service to areas not meeting the density requirements specified in (a) upon receipt of a petition of such homeowners, and provided such homeowners agree to pay the grantee an amount determined as follows: # of homes in extension mileage of extension Homes per mile (HPM) of extensions HPM of extension 25 HPM Ratio of density of the extension to the minimum density which the Grantee constructs in the system (or "A") Total cost of building the extension times "A" Grantee's share of extension cost Total cost of building extension less Grantee's share of extension cost Total amount to be recovered from subscribers Total amount to be re- covered from the subs Total subscribers in extension Each subscribers share When a request for service is received, and unless good cause is shown, grantee will: 2078.1 20 - (Proposed Ordinance) 3OO (1) Provide a written estimate within thirty (30) days of such a request; (2) Begin construction within ninety (90) days or receipt of total monies from participating subscribers, provided that make ready work and all necessary permits and approvals have been secured; (3) Complete construction within six months of receipt of total monies from participating subscribers, barring unusual or unforeseen circumstances or factors beyond the control of grantee (including, but not limited to, the obtaining of all necessary permits and approvals); and (4) Inform each home passed along the extension of the potential cost for subscribers. Subscribers who pay for an extension shall be entitled to rebates in the following manner: (1) If the grantee acquires new subscribers subsequent to the initial extension, the formula will be adjusted and those who have previously paid for the extension will be entitled to an appropriate rebate. In no event shall the amount of the rebate exceed the subscriber's contribution; (2) The grantee shall keep accurate records of the cost of the extension, the amounts paid by subscribers and any appropriate adjustments; (3) Once an individual dwelling has paid its share of the extension cost, future reconnections or installations for that dwelling shall be made at the grantee's standard rate; and (4) After a period of three (3) years from the installation of the first dwelling unit in the extension, no further adjustments shall be made. Installations after three years shall be at the grantee's standard rate. (c) Grantee shall make every reasonable effort to cooperate with cable television franchise holders in contiguous communities in order to provide cable service in areas within the county but outside the grantee's Initial Franchise Area. The county shall make very reasonable effort to cooperate with the franchising 2078.1 - 21 - (Proposed Ordinance) ,301 authorities in contiguous communities, and with the grantee, in order to provide cable television service in areas outside the county. Sec. 7-23. System description. (a) The cable television system to be installed by grantee shall comply in all respects with the capacity, capability, and technical performance requirements set forth in applicable federal rules and regulations and amendments thereto. (b) The grantee's cable television system shall have technical capacity to enable it to provide nonvoice return communications upon installation of additional equipment not requiring rewiring of the cable television system. (c) The grantee's cable television system shall maintain at least one specially designated noncommercial public access channel available on a first- come, nondiscriminatory basis. The system shall maintain and have available for public use the minimal equipment, personnel, and facilities necessary for the production of programming for such a channel. One such channel will be made available without charge, except that production costs may be assessed for live studio presentations exceeding five minutes. Such production costs and any fees for use of other public access channels shall be consistent with the goal of affording the public a Iow-cost means of television access. (d) The grantee's cable television system shall maintain without charge a specially designated access channel for local government use. (e) The grantee's cable television system shall maintain without charge specially designated access channel for public education use. (f) The grantee's cable television system shall offer capacity for leased access services as required by applicable federal regulation. (g) Whenever all of the channels described in paragraphs (c), (d) and (e) of this section are in use for more than six (6) hours per day during eighty percent (80%) of the weekdays Monday through Friday for eighty percent (80%) of the time during any consecutive six-hour period for six consecutive weeks, the grantee's cable television system shall, within the limits of its channel capacity and if consistent with then applicable FCC rules and regulations, have six months in which to make a new access channel available for any or all of the purposes for which such channels are designated. 2078.1 22 - {Proposed Ordinance) (i) Grantee shall provide, without charge within the Initial Franchise Area, one basic standard service outlet to each fire station, public and private school, police station, public library, rescue squad and such buildings as used for municipal purposes as may be designated by the county, provided, however, that if it is necessary to extend grantee's trunk or feeder lines more than six hundred (600) feet solely to provide service to any such school or public building, the County shall have the option, either of paying grantee's direct costs for such extension, in excess of six hundred feet, or of releasing grantee from the obligation to provide service to such building. Sec. 7-24. Operational requirements. (a) Grantee shall construct, operate and maintain the cable television system subject to the supervision of the county and in full compliance with all applicable federal, state and local rules and regulations, and any amendments thereto. The cable television system and all its parts shall be subject to inspection by the county. (b) Copies of all correspondence, petitions, reports, applications and other documents sent or received by grantee from Federal or State agencies having appropriate jurisdiction in matters affecting cable television operation shall be simultaneously furnished by the grantee to the county. (c) In the case of any emergency or disaster, the grantee shall, upon request of the county administrator, make available, free of charge, its facilities to .the county for emergency use during the emergency or disaster period. Sec. 7-25. Customer Service Standards. (a) Except for more stringent standards set forth herein or in the franchise agreement, the grantee shall comply with the minimum customer service standards established by federal regulation which are hereby incorporated by reference. (b) The grantee shall credit subscribers for outages in the system which result in an unwatchable picture or no service on one or more channels, as follows: (1) In the event of an outage lasting one (1) or more hours, the company shall make an appropriate credit on the subscriber's bill. 2078.1 {Proposed Ordinance) 23- (2) (3) The amount of credit shall be in one-day units, prorated on the basis of the subscriber's monthly rate for each service not available. For outages which extend more than twenty-four (24) hours, subscribers shall receive a credit for each calendar day or part thereof if greater than one (1) hours, during which service is out. (4) In order to obtain a credit, subscribers must notify the grantee by phone or in writing within thirty (30) days after any such outage unless the grantee has actual or constructive knowledge of the outage. (5) A grantee may, at its option, provide a subscriber with a rebate rather than a credit on the subscriber's bill to fulfill the requirements of this subsection. (c) Service calls: the grantee shall respond to service calls and complaints promptly. Grantee shall maintain a repair force of service personnel capable of responding to subscriber requests for service under normal operating conditions within the following time frames (unless a subscriber requests a different more convenient date that is beyond the following performance standards): (1) Within two (2) hours, including weekends, of receiving subscriber calls which by number identifies a system outage of sound or picture of one (1) or more channels, affecting three or more customers from the same neighborhood. (2) For any other individual complaints of loss of sound or a watchable picture, on the same day if the grantee is notified by 2:00 p.m. (3) Within twenty four (24) hours for all other service calls. (d) Availability of special equipment. (1) The grantee shall provide, upon the request of the subscriber, the following equipment: (i) A/B (input selector) switches to allow switchover to subscriber's antenna; 2078.1 24 - (Proposed Ordinance) (ii) A parental lock to allow subscriber blocking of a specified cable service or channel; and Devices to insure adequate access to cable television service for hearing-impaired persons. (f) The grantee shall maintain equipment capable of providing standby power for headend, transmission and trunk amplifiers for a minimum of two (2) hours. (g) Standard installations requiring service drops not longer than 200 feet will be performed within seven (7) calendar days after an order has been placed; provided the grantee has been able to obtain any necessary easements or other consents necessary to complete the installations. Service drops that are temporarily placed above ground will be buried within ten (10) calendar days of the date of installation. All drops will be machine buried to a depth of at least six (6)inches. (h) In all situations where cable service is disrupted to two hundred (200) or more subscribers for a time period greater than four (4) hours, the grantee shall notify the county administrator or his designee immediately. (i) All field employees, including subcontractors, that have occasion to deal directly with subscribers must carry identification indicating their employment with the grantee to be displayed upon request. (j) Telephone answer time by a customer service representative, including wait time and the time required to transfer the call, shall not exceed thirty (30) seconds. Grantees that utilize automated answering and distributing equipment will limit the number of routing rings to four (4) or fewer. Grantees not utilizing automated equipment shall make every effort to answer incoming calls as promptly as the automated systems. Percent of abandoned telephone calls out of total calls received shall not exceed an average of three (3) percent. These standards shall be met no less than ninety (90) percent of the time measured on a quarterly basis. Grantee shall employ and utilize equipment which is capable of monitoring and recording telephone answering promptness. (k) Customer service center and bill payment locations will be open for transactions Monday through Friday during normal business hours. Additionally, based on community needs, the grantee will schedule supplemental hours on weekdays and/or weekends during which these centers will be open as needed. 2078.1 - 25- (Proposed Ordinance) (I) Grantee shall provide at least five (5) days' written notice prior to discontinuance of service due to nonpayment and shall not terminate for nonpayment where the payment relates to service not yet provided. (m) Grantee shall afford customers with a three (3) days right of rescission for ordering cable services, except that such right of rescission shall end upon initiation of installation whether physically or electronically on the customer's premises. (n) The grantee shall interrupt system service after 7:00 a.m. and before 1:00 a.m. only with good cause for the shortest time possible, and except in emergency situations, only after publishing notice of service interruption at least twenty-four hours in advance of the service interruption. Service may be interrupted between 1:00 a.m. and 7:00 a.m. for routine testing, maintenance, and repair, without notification, any night except Friday, Saturday or Sunday, or the night preceding a holiday. Sec. 7-26. Customer Service Performance Reports. The grantee shall provide the county with quarterly reports on customer service which shall provide the following information for the period: (a) the average hold time for customer service calls; (b) percentage of calls answered within 30 seconds; (c) percentage of abandoned calls; (d) percentage of time incoming lines were busy; and (e) number of repair service requests received by type of complaint, cause of problem, and length of time to respond. Sec. 7-27. Tests and performance monitoring (a) Not later than ninety days after any new or substantially rebuilt portions of the system is made available for service to subscribers, technical performance tests shall be conducted by the grantee to demonstrate full compliance with the Technical Standards of the Federal Communications Commission and this chapter. Such tests shall be performed by, or under the supervision of, an engineer with proper training and experience approved by the county. A copy of the report shall be submitted to the county, describing test results, instrumentation, calibration, and test procedures, and the qualifications of the engineer responsible for the tests. 2o78.1 26 - (Proposed Ordinance) (b) A copy of the grantee's proof of performance tests required to be field with the Federal Communications Commission shall be simultaneously submitted to the county. Sec. 7-28. Performance evaluation sessions. (a) The county and the grantee shall hold scheduled performance evaluation sessions every two year(s) from the anniversary date of the grantee's award of a franchise and as may be required by federal and state law. (b) Special evaluation sessions may be held at any time during the term of a franchise at the request of the county or the grantee, and upon ninety (90) days written notice. (c) All evaluation sessions shall be open to the public and shall be advertised in a newspaper of general circulation at least ten (10) days prior to each session. The grantee shall notify its subscribers of the evaluation sessions by announcement displayed prominently on its cable system during prime time, for. five (5) consecutive days preceding each session. (d) Topics which may be discussed at any scheduled or special evaluation session may include, but not be limited to, service rate structures; franchise fee; liquidated damages; free or discounted services; application of new technologies; system performance; services provided; programming offered; customer complaints; privacy; amendments to this ordinance; judicial and FCC rulings; line extension policies; and county or grantee rules. Sec. 7-29. Conditions of street occupancy. The county hereby grants to the grantee the right to use all public ways owned by the county for the purpose of installing cable television structures, lines, equipment and facilities, so long as such use is consistent with the legal rights owned by the county and the requirements of this chapter. Prior to installing any such structures, lines, equipment and facilities the grantee shall notify the county Utility Department of its plans and the Utility Department may require such modifications as well protect the existing utilities within the public way. (a) Grantee shall utilize existing poles, conduits and other facilities whenever possible, and all transmissions and distribution structures, lines and equipment erected by the grantee within the county shall be so located as to cause minimum interference with the proper use of streets, and to cause minimum interference with property owners who adjoin such streets. 2078.1 - 27 - (Proposed Ordinance) (b) Whenever the county shall require the relocation or reinstallation of any property of the grantee in any of the public ways within the county, it shall be the obligation of the grantee upon notice of such requirement to immediately remove and relocate or reinstall such property as may be reasonably necessary to meet the requirements of the county. Such relocation, removal or reinstallation by the grantee shall be at the sole cost of the grantee. (c) Where the county or a public utility serving the county desires to make use of the poles or other wire-holding structures of the grantee but agreement therefore with the grantee cannot be reached, the board may require the grantee to permit such use for such consideration and upon such terms as the board shall determine to be just and reasonable, if the board determines that the use would enhance the public convenience and would not unduly interfere with the grantee's operations. (d) Wherever all electrical and telephone utility wiring is located underground, either at the time of initial construction or subsequently, the grantee's cable shall also be located underground, at grantee's own expense. (e) Grantee shall, at its own expense and in a manner approved by the county, restore to county standards and specifications any damage or disturbance caused to the public way as a result of its operations or construction on its behalf. Grantee shall guarantee and maintain such restoration for a period of one year against defective materials or workmanship. If the public way is not restored to the county's satisfaction, the county shall have the right to have such work performed and charge such cost to the grantee. (f) Whenever, in case of fire or other disaster, it becomes necessary in the judgment of the chiefs of the Fire or Police Departments to remove or damage any of the grantee's facilities, no charge shall be made by the grantee against the county for restoration and repair. (g) Grantee shall have the authority to trim trees on public property at its own expense as may be necessary to protect its wires and facilities, subject to the supervision and direction of the county. The grantee shall obtain the written consent of the county prior to trimming any trees within rights of way. Article V. General Provisions. Sec. 7-30. Protection of privacy. (a) Grantee shall not permit the transmission of any signal, aural, visual or digital, including "polling" the channel selection, from any subscriber's premises 2078.1 28 - (Proposed Ordinance) without first obtaining written permission of the subscriber. This provision is not intended to prohibit the use of transmission of signals useful only for the control or measurement of system performance. (b) Grantee shall not permit the installation of any special terminal equipment in any subscriber's premises that will permit transmission from subscriber's premises of two-way services utilizing aural, visual or digital signals without first obtaining written permission of the subscriber. Sec. 7-31. Unlawful Use of System. (a) Unless otherwise provided by federal or state law, it shall be unlawful for any person to attach or affix or to cause to be attached or affixed any equipment or device which allows access or use of the cable television service without payment to or permission from the grantee for same. The affixing or attaching of any equipment or device capable of allowing access or use of the cable television service shall be deemed prima facie evidence of a violation of this section. (b) Any person violating this section shall be guilty of a misdemeanor punishable by a fine of not more than $1,000. Sec. 7-32. Compliance with state and federal law. (a) Unless required to meet more stringent standards contained in this ordinance or in the franchise agreement, the grantee shall, at all times, comply with all laws of the state and federal government and the rules and regulations of any federal administrative agency. If any term of this chapter shall become prohibited by any state or federal law or rule or regulation of any federal administrative agency, the board shall, as soon as possible following knowledge thereof, amend this chapter and franchise in a manner to bring both into compliance with such law, rule or regulation. (b) A grantee shall not refuse to hire, nor discharge from employment, nor discriminate against any person regarding compensation, terms, conditions or privileges of employment because of disability, age, sex, race, color, creed or national origin. A grantee shall take affirmative action to ensure that employees are treated, during employment, without regard to their disability, age, sex, race, color, creed or national origin. This condition includes, but is not limited to, recruitment advertising, employment interviews, employment, rates of pay, upgrading, transfer, demotion, layoff and termination. Sec. 7-33. Unlawful acts; penalties. 2078.1 (Proposed Ordinance) - 29 - (a) It shall be unlawful for any person, firm or corporation to establish, operate or carry on the business of distributing to any persons in this county any television signals or radio signals by means of a cable system unless a franchise therefor has first been obtained pursuant to the provisions of this chapter and unless such franchise is in full force and effect. (b) It shall be unlawful for any person, firm or corporation to construct, install or maintain within any public street in the county, or within any other public property of the county, or within any privately owned area within the county which has not yet become a public street but is designated or delineated as a proposed public street on any tentative subdivision map approved by the county, any equipment or facilities for distributing any television signals or radio signals through a cable system, unless a franchise authorizing such use of such street or property or area has first been obtained pursuant to the provisions of this chapter and unless such franchise is in full force and effect. (c) It shall be unlawful for any person, firm or corporation without the consent of the owner to willfully tamper with, remove or injure any cables, wires or equipment used for distribution of television signals, radio signals, pictures, programs or sound. (d) Any person, firm or corporation violating any subsection of this section shall be punished by a fine not exceeding one thousand dollars ($1,000.00) or by imprisonment not exceeding twelve (12) months or by both such fine and imprisonment. Each day any violation of any subsection of this section shall continue shall constitute a separate offense. Sec. 7-34. Special license. The county reserves the right to issue a license, easement or other permit to anyone other than the grantee to permit that person to traverse any portion of the grantee's franchise area within the county in order to provide service outside the county. Such license or easement, absent a grant or a franchise in accordance with this chapter, shall not authorize nor permit such person to provide a cable television service of any nature to any home or place of business within the county nor to render any service or connect any subscriber within the county to the grantee's cable television system. Sec. 7-35. Time deemed essence of agreement. Whenever this chapter or a franchise sets forth any time for any act to be performed by or on the behalf of a grantee, such time shall be deemed of the essence and the grantee's failure to perform within the time allotted, in all cases, 2078.1 30 - ~Proposed Ordinance) shall be sufficient grounds for the county to invoke the remedies available under the terms and conditions of this chapter and the franchise. (a) The grantee shall not be excused from complying with any of the terms and conditions of this chapter or the franchise by any failure of the county, upon any one or more occasions, to insist upon the grantee's performance or to seek grantee's compliance with any one or more of such terms or conditions. (b) Nothing herein shall be construed to require the grantee to comply with the terms of this chapter or the franchise if prevented from doing so by disaster, war, civil disobedience or other Act of God. Se{:. 7-36. Rights reserved to the County. The county hereby expressly reserves the following rights: (a) To adopt, in addition to the provisions contained herein and in the franchise and in any existing applicable ordinances, such additional regulations as it shall find necessary in the exercise of its police power provided, however, that such regulations, by ordinance or otherwise, shall be reasonable and not in conflict with the rights herein granted. (b) To revoke, amend or modify the franchise granted pursuant to this chapter should the Federal Communications Commission, as a result of its certification or registration process, require that substantial sections of the chapter be altered or deleted. Sec. 7-37. Designation of County Administrator as Enforcing Official. In all instances where this chapter refers to the "county," without referring to a specific official, the appropriate representative of the Board of Supervisors shall be the county administrator. (2) That this ordinance shall become effective immediat/y upon adoption. 2o78.~ 31 - (Proposed Ordinance) An Affiliate of ~edia General P.O. BOX 85333 R~CHMOND, VIRGINIA 23293-OO01 (804) 649-6000 . ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting ,Date:. April 12, 1994 Item Number: Page _~_/of~ Sub)ect: Public Hearing to Consider the Abandonment of a Section of Wadsworth Drive Count~ Administrator's Comments: CountyAdministrator: ~ BoardAcfion Requested: A public hearing is scheduled for April 12, 1994, to consider the abandonment of a section of Wadsworth Drive. Summaryoflnformation: BACKGROUND: Residents of the Scottingham and Whitestone subdivisions have asked the County to close a section of Wadsworth Drive (see Attachment 'A') so that there will not be a direct connection from their residential neighborhoods to the commercial areas along Route 60. The residents are concerned with the high volume of traffic using Wadsworth Drive. In 1991, the average daily traffic (ADT) volume on Wadsworth Drive north of Scottingham Drive was approximately 2,590 vehicles per day. In 1993, the ADT on Wadsworth Drive increased to nearly 3,500 vehicles per day. This volume exceeds the maximum desirable volume of 1,500 vehicles per day for lot frontage subdivision streets. The section of Wadsworth Drive between Scottingham Drive and the commercial area along Midlothian Turnpike is a narrow, curving road, with narrow shoulders. Nineteen homes front on this section of Wadsworth Drive (see Attachment 'B'). Preparer: R.J. McCracken A~achments: Yes ~ No Title: Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page )-of Summary of Information: (Continued) VDOT and the County met with neighborhood representatives to discuss alternatives to closing a section of Wadsworth Drive, including installation of speed humps, and a one-way street designation. The representatives have expressed a preference for closing Wadsworth Drive (see Attachment 'C'). Section 2.5 of the Chesterfield County Charter gives the Board of Supervisors the authority to abandon as a public road any section of the secondary system of highways deemed by it to be no longer necessary for the uses of the secondary system. To abandon a road, the Board must conduct a public hearing and make the following determinations: 1) The road is located within a residence district as defined in Section 46.2-100 of the Code of Virginia; 2) Continued operation of the section of road in question constitutes a threat to the public safety and welfare; and, 3) Alternate routes for use after abandonment of the road are readily available. Staff's review indicates that abandonment of the section of Wadsworth Drive under consideration meets these three criteria. Closure of Wadsworth Drive will eliminate the present cut-through route between the Midlothian Turnpike commercial area and the residential area. Area residents who currently use Wadsworth Drive for direct access to Midlothian Turnpike would be required to use other subdivision streets to get to either North Arch or Providence. It is possible that, even with a reduction in the amount of cut-through traffic, residents on Redbridge Road and Scottingham Drive may see a slight increase in traffic as a result of this redirected local traffic. In addition, the closure would limit access for the residential areas to the currently unsignalized Arch Road and Providence Road intersections. If the Board chooses to close a section of Wadsworth Drive by abandonment, barricades and cul-de-sacs should be constructed (see Attachment 'D'). The cost of these improvements is approximately $30,000. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page Summary of Information: (Continued) The Fire Department The Fire Department has stated that the abandonment of this section of Wadsworth Drive will adversely affect the provision of fire and rescue services. The most direct response for the nearest fire and rescue stations to Wadsworth Drive is from Midlothian Turnpike. Closing access to the residential section of Wadsworth Drive will add 1.1 miles and 2 minutes and 31 seconds (2:31) to both fire and rescue response to the northern end of Wadsworth Drive. This will change the response time along Wadsworth Drive from approximately 3 minutes and 15 seconds (3:15) to 5 minutes and 45 seconds (5:45), which places them near the threshold of what is considered an undesirable response time of over 6 minutes (6:00); thereby, diminishing their level of service. The Fire Department would prefer for the problem with traffic to be addressed by using speed humps. The Police Department From a public safety standpoint, the Police Department does not concur with the abandonment of a section of Wadsworth Drive. The Police Department's main objection concerns the increase in response time for police service to some sections of the affected neighborhoods. The Police Department estimates that there could be as much as a 1.0 to 1.5 minute increase in response time to some locations in this area. Schools The school system supports t~e proposed abandonment, as it will reduce the amount of traffic encountered by school buses, and will also allow for the consolidation of bus stops. VDOT VDOT has not provided comments on the request. VDOT has questioned the County's ability to abandon a road for overuse. RECOMMENDATION: If there is no significant neighborhood opposition, staff supports the request to abandon a section of Wadsworth Drive. If there is significant opposition, staff CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page/'~ of_~_~ Summary of Information: (Continued) recommends that a speed hump alternative be pursued instead of the proposed abandonment. The Board would need to appropriate $30,000 for the installation of the humps. If the speed hump alternative is not successful, abandonment can be reconsidered. DISTRICT: Clover Hill # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA of, $~rnma.l~ of Information :(Continued) Budl:et and Management Comments: At present, all funds in the Reserve for Future Capital Projects have been designated for John Tyler Community College. An altemative financing option has been selected for J°hn Tyler; consequently, concurrent with the adoption of the Budget, staff has requested that this designation be released effective July 1, 1994. If the funds in the County's Reserve are undesignated, $2,269,721 will be available in the Reserve July 1, 1994, The balance in the Reserve for Future Capital Projects after this project will be $2,239,721. ~nes J.L. St~(g/m~ier, Dir~tor N (~UL DE SACS PROPOgED BARRIER ATTACHMENT A Location of Proposed Abandonment /4--..._4 ATTACHMENT B 2?0 Wadsworth Drive Scottingham-Whitestone Subdivisions Results of a vote, conducted at a December 15, 1993, meeting of the Scottingham-Whitestone Civic Association'(SWCA), also attended by nine residents of the adjacent Solar subdivision: 1st Ballot SWCA SOLAR TOTAL Cul-de-sac Wadsworth 33 0 33 Speed Humps 25 4 29 One-way on Wadsworth, with speed 7 2 9 humPs No change 3 3 6 Total ballots cast 68 9 77 2nd Ballot (only SWCA residents voting) SWCA Cul-de-sac Wadsworth 33 Speed Humps 21 Abstaining 3 Total ballots cast 57 ATTACHMENT C / MIDLOTHIAN TURNPIKE MIDLOTHIAN MARKET H.Q. ) WAREHOUSE BARRIER SOT BIB 33S 342 400 406 401 407 NEW PAVEMENT TO BE ADDED 412 418 4E4 # 415 419 ICOTTINGHAM DR. ATTACHMENT D An Affi~iat~ of M~dia Ge~era~ P.O. BOX 85333 RICHMOND, VIRGINIA 23293-0001 (804) 649-6000 ~ IEL. D VIRGINIA DEPARTMENT OF TRANSPORTATION PRESENTATION CHESTERFIELD COUNTY PUBLIC HEARING ABANDONMENT OF A SECTION OF WADSWORTH DRIVE APRIL 12, 1994 Good evening Mr. Chairman and members of the Board. For the record, my name is Jim Smith and I am the Virginia Department of Transportation's Resident Engineer for the Chesterfield Residency. I am here to speak concerning the Wadsworth issue before you tonight. The Virginia Department of Transportation has a cut-thru traffic policy that was adopted on March 16, 1989. The purpose of this policy is to provide guidelines to deal with cut-thru traffic situations. The policy was formulated by a · task force comprised of VDOT staff and local government representatives, Chesterfield County was represented on that task force. This is the Department's criteria for dealing with cut-thru traffic. According to this criteria, a threshold of 150 cut-thru vehicles in one direction in one hour triggers further study and consideration. Following the cut-thru policy guidelines, Chesterfield County did a traffic study in 1991, and the Department did a follow-up traffic study of the Wadsworth area in July of 1993. This VDOT study was done under the general supervision of Mr. Lynwood Butner and Mr. Jim Robinson, both in the Department's Traffic Engineering Division. Both gentlemen are here tonight to discuss that study. (Lynwood Burner and Jim Robinson in Traffic Engineering will discuss the traffic study). Although this Board will have to make the decision that is before you tonight, it is my professional judgment based on the data that has just been presented to you, that there appears to be no threat to public safety and welfare here. In fact, the closing of Wadsworth may do two things. First, it probably will adversely affect safety on Redbridge and Scottingham by forcing some 2500 vehicles to exit the area via Redbridge and Scottingham. This will no doubt add to existing traffic problems at the intersections of Redbridge and Arch, Scottingham and Providence, and at the corresponding intersections on Midlothian Turnpike. Secondly, the closing of Wadsworth may set a precedent for many other neighborhoods in Chesterfield to pursue similar action. Page 2 Having said that, I would like to read for the record the VDOT position letter on this matter. "The construction, maintenance and abandonment of highways is a matter of universal concern to all residents of a county, not necessarily those individuals who reside on the road involved." This is a finding of the Supreme Court of Virginia. Therefore the Virginia Department of Transportation (VDOT) supports the right of all highway users to have access to all public roadways. However, in recognition of the principle of neighborhood integrity, VDOT developed a local Cut-Through Traffic Policy in cooperation with local governments. The policy indicates the Department's willingness to address cut-through traffic when it becomes a problem to the neighborhood. In the case of Wadsworth Drive, the Department has worked closely with the County's transportation staff, conducted extensive traffic surveys and studies, and made recommendations to address the situation. One of these recommendations included installation of speed humps within the neighborhood. Through truck traffic has been restricted as the Department realizes that these larger vehicles should not be using the neighborhood streets except for local delivery. Specifically, our engineering studies and research revealed the following: o One measure contained in the policy is that at least 150 vehicles per hour must be cutting through the neighborhood in one direction of travel before it meets the test of cut-through traffic. In the case of Wadsworth Drive, VDOT found that during the highest hour only 60 projected vehicles out of 215 were cutting through the neighborhood. o No accident problems are evident along Wadsworth Drive based on a review of reported accident data. o Speed studies conducted on Wadsworth indicated less than 1% of all vehicles were traveling in excess of 35 mph, with most speeds in the 25 mph to 30 mph range. o Closure of Wadsworth Drive may add an additional 2,000 to 2,500 vehicles per day to the traffic entering and exiting the area (total traffic on Wadsworth 3,400 per day, minus the cut-through traffic) at the intersections of Redbridge and Arch and at Scottingham and Providence. This additional traffic may cause more problems at these two intersections as well as increasing the volumes on Redbridge and Scottingham. Page 3 For these reasons, which safety and the public service Department of Transportation closing of the roadway. relate to the overall public provided by the street, the cannot support the proposed Although Wadsworth Drive does not meet the criteria for implementing cut-through traffic reduction measures, the Department remains committed to working with the citizens of this neighborhood to reduce vehicular speeds on Wadsworth Drive, as well as Redbridge and Scottingham. This action could also reduce the amount of traffic cutting through the neighborhood. Signed by: J. Lynwood Butner State Traffic Engineer James S. Givens State Secondary Roads Engineer Summary: In light of all that the Department has presented to you here tonight, and from a traffic management engineering standpoint, the closing of Wadsworth Drive is the wrong thing to do. James R. Smith, Jr. J. Lynwood Burner James B. RobinsOn RAY D. PETHTEL COMMISSIONER COMMONWEALTH of V RGIN [A DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND. 23219 March 21, 1989 A. L. THOMAS, JR. STATE TRAFFIC ENGINEER Approved Policy and Procedures Residential Cut-Through Traffic MEMORANDUM To - District Engineers Attached for your information and guidance are ten copies of %he approved policy and procedures for handling residential cut-through traffic. Please print and distribute copies as may be needed for the District Traffic Engineer, Resident Engineers, county boards of supervisors, and town councils. The Commonwealth Transportation Board approved this policy at its meeting on March 16, 1989 and it is effective immediately. Please local level Engineers. county/town Engineer. note the policy provides for all actions to be initiated at the and the decision making authority rests with the District The Central Office is to be involved only if the should decide to appeal decision made by a District State Traffic Eng Enclosures cc: Mr. J. S. Hodge Mr. David R. Gehr Mr. G. E. Fisher Mr. J. L. Burner Mr. F. F. Small Mr. C. D. Hall Resident Engineers District Traffic Engineers TRANSPORTATION FOR THE 21 ST CENTURY ~)OPTED BY THE C~I~OI~RE~TH ~RT&T~ON BOARD HARCH 16r 1989 POLICY AND PROCEDURES FOR CO~TfROL OF RESIDENTIAL CUT-THROUGH TRAFFIC INTRODUCTION AND DEFINITIONS Introduction This policy and attendant procedures identify the specific responsibilities and requirements of the Virginia Department of Transportation (VDOT) and of the affected County/Town in addressing concerns relating to cut-through traffic on local residential streets. Definitions Residential Cut-Throuqh Traffic is traffic passing through a specific residential area without stopping or without at least one trip end within the area. It is traffic that would be better served by the local street system intended for through traffic, but, for various reasons, uses the residential street system. Local Residential Streets are streets within a neighborhood that provide direct access to abutting land uses and serve only to provide mobility within that locality. POLICY ON RESIDENTIAL CUT-THROUGH TRAFFIC Policy It is the policy of VDOT to recognize the problems associated with cut-through traffic and implement appropriate remedial measures wherever possible. - 1of 5 - PROC~ FOR IMPr.~xNTII~ CO~OI, S OF RESIDENTIir. (~JT-~TIRO~ TI~IC Purpose The purpose of these procedures is to provide clear guidelines for studying the issues of cut-through traffic and implementing the recommended remedial measures. County/Town Responsibilities To initiate these procedures, the County/Town must: * Identify the problem of residential cut-through traffic. Request, by resolution of the local governing body, that VDOT review and address possible solutions to the identified problem. This request is submitted to the local Resident Engineer, along with the following support data. Support Data Requirements Functional classification of the local residential street and comprehensive plan. street(s) in question as a its relationship to the Identification of the problem area, including all streets that are accessed primarily by using the street(s) in question and the associated peripheral roadway networks. Also, include the functional classification and relationship to the comprehensive plan for all streets in the problem area. Verification by the County/Town that cut-through traffic on the local residential street to be studied is 40% or more of the total one hour, single direction volume, and that a minimum of 150 cut-through trips occur in one hour in one direction. Acceptable planning techniques may be used to determine the amount of cut-through traffic. A description of the technique used should be provided to VDOT along with the vehicle volume data. Verification by the County/Town that a petition outlining the perceived problem and signed by at least 75 percent of the total occupied households within the problem area is valid. - 2 of 5 - 5. Identification of alternative routes for through traffic if travel is restricted on the street(s) in question. It is suggested that the support data requirements be collected in the above order a~ a means of screening requests. It is suggested that the County/Town consider documenting procedures for performing its responsibilities. VDOT Responsibilities It is the responsibility of VDOT to complete a study of the roadway network identified in the formal request. This study will be conducted in the following four phases: The Resident Engineer, upon receipt of the adopted resolution, will review and submit it, along with any recommendations, to the District Engineer. 2. As directed by the District Engineer, the District Traffic Engineer will conduct the necessary studies and the evaluation of the County/Town request. The District Traffic Engineer's study may include, but not necessarily be limited to: * Detailed traffic counts on existing affected streets and potentially affected streets. * Intersection analyses on the proposed alternative route(s). Identification of potential adverse safety impacts. * Identification of the geometrics of the existing facilities in light of the traffic analysis. * Speed analyses on affected street(s). * Pedestrian circulation and safety analyses in the study area. -30£5- 3. Subsequent to completing the necessary traffic studies, the District Traffic Engineer will provide the District Engineer with his findings and recommendations. These recommendations will include alternatives for addressing cut-through traffic, including any sketches or diagrams necessary to implement the alternatives and the impact of each alternative on the existing roadway network. 4. The District Engineer will determine the appropriate alternatives and advise the Resident Engineer, who will convey the findings and recommendations of VDOT to the County/Town. County/Town/VDOT Joint Responsibilities 1. The County/Town, upon receipt of the VDOT findings and recommendations, shall solicit and receive written comments thereon from appropriate local agencies such as fire, police, rescue, school transportation, etc. 2. A formal public hearing shall be held jointly by VDOT and the County/Town to provide for citizen input on the VDOT findings and recommendations. Advance notice of the public hearing must be provided by VDOT and will consist of: * VDOT publishing notice in a newspaper published in or having general circulation in the County/Town once a week for two successive weeks. * County/Town posting notice of the proposed hearing at the front door of the courthouse of the County/Town ten days prior to the meeting. * VDOT placing signs on the affected street(s) identifying, by name and telephone number or address, an individual to answer questions concerning the findings and recommendations. - 4 of 5 - 3. The County/Town shall furnish the Resident Engineer a synopsis and transcript o~ the public hearing and an approved resolution of the actions desired. Note: If the local governing body and the District Engineer fail to agree on the mitigating measure to be implemented, the governing body may appeal to the Commonwealth Transportation Commissioner or his designated representative. The Commonwealth Transportation Commissioner or his designated representative will analyze all the supporting data and render a decision, which will be binding. Implementation Implementation of devices to remedy the cut-through situation shall be accomplished through the following sequence: The Resident Engineer shall notify the appropriate local governing body and media of the action to be taken and of the estimated date of implementation. , Signs will be placed on the affected street(s) identifying, by name and telephone number or address, an individual to answer questions concerning the pending action. The Resident Engineer will implement the diversion devices, some of which may be of temporary construction pending evaluation of their effectiveness. Evaluation Evaluation of the remedial devices shall be accomplished as follows: After the devices have been in place for generally not less than 30 days, but not more than six months, the District Traffic Engineer will re-study the roadway network and convey his findings and any recommendations to the District Engineer. The District Engineer will review the District Traffic Engineer's report and will provide this information to the Resident Engineer for transmittal to the local governing body. If it is determined that the implemented treatment is not appropriate, the District Engineer may terminate such treatment and may consider alternate treatments, with notification of such action to the local governing body. If the local governing body fails to agree on the mitigating measure, it may appeal to the Commonwealth Transportation Commissioner or his designated representative. The Commonwealth Transportation Commissioner or his designated representative will analyze all the supporting data and render a binding decision. If it is determined that the implemented treatment is an appropriate action, the local governing body will identify the source of funding for any permanent construction, as needed. - 5of 5- RESIDENTIAL CUT-THROUGH POLICY FACT SHEET Residential cut-through traffic can be defined as traffic passing through a specific residential area without stopping o9 without at least one trip end within the area. It is traffic that would be better served by the street system intended for through traffic, but, for various reasons uses the residential street system. Such usage tends to be confined to peak traffic periods when the arterial road system is unable to accommodate traffic demands. Drivers naturally seek a "quicker" route through residential areas to avoid back-ups at signalized intersections and other points of congestion. For the past several years the Department has received an increasing number of complaints from communities whose residential streets are being used as cut-through to avoid congested arterial routes. These residential streets were not intended to handle the heavy traffic volumes being experienced by many neighborhoods, and such usage by cut- through traffic has serious implications for the safety of the motorists as well as the residents living along these streets. In response to these public concerns, the Department established a task force comprised of field and central office engineers and representatives of Chesterfield and Fairfax Counties, two urban areas experiencing considerable problems with cut-through traffic, to develop a policy and procedure for control of'residential cut-through traffic and thus hopefully improve the quality of the residential environment along streets having the predominant intended function of providing access to residential properties in the immediate local area. Page 1 of 2 Four public hearings have been held to present the draft policy and to receive public comment. Dates and locations of the hearings are as follows: October 27 October 31 November 14 December 1 -- Central Office -- Salem District -- Suffolk District -- Northern Virginia District The public response has been overwhelmingly in favor of %he proposed policy and it is recommended that it be approved as presented. Page 2 of 2 Development of Cut-Through Traffic Estimates Wadsworth Drive Chesterfield County County conducted original studies in the area in 1991. VDOT conducted additional traffic studies in the summer of 1993 to develop up to date traffic estimates. VDOT used accepted traffic sampling and estimation techniques, the same used for all other types of decision making within the Department. Studies such as manual license plate surveys are extremely labor intensive which is the primary reason for using these sampling and estimation techniques. Technique is similar to those use by pollsters to estimate results of elections. A license plate survey was conducted during the peak periods on Monday July 13 and Tuesday July 14. In such a study the license plate number of all vehicles entering and exiting the area along with some identification of the vehicle and the time recorded are collected. Then in the office vehicles are matched and if the same vehicle is noted at two entrances to the area within a prescribed time frame the vehicle is considered to be cutting through the neighborhood. The highest volume of cut through traffic in these periods occurred in the southbound direction on Wadsworth during the 5:00 P.M. to 6:00 P.M. hour. This was 46 out of 163 total vehicles recorded or 28% of the traffic. Twenty four hour machine counts were taken during the remainder of the week. The highest hourly volume on Wadsworth was again the 5:00 P.M. to 6:00 P. M. on Friday afternoon in the south bound direction which was 215 vehicles. The 28% cut through percentage was applied to this figure giving some 60 cut through trips during this period. The highest daily volume recorded was also that Friday resulting in some 3,468 vehicles using Wadsworth. Again by applying the 28% cut thorough percent gives us the 936 vehicles cutting through the area, which is somewhat liberal since we used the highest percentage of cut through vehicles for all hours of the day. Even so this leaves at least 2,532 vehicles which have to be accommodated by the other access roads since they have origins or destinations within the area. WADSWORTH DRIV ENGINEERING STUDIES & RESEARCH 60 VEHICLES PER HOUR OUT OF 215 IN ONE DIRECTION WERE CUT THROUGH. 28% OF TOTAL POLICY FOR CUT THROUGH REQUIRES: 150 VEHICLES PER HOUR IN ONE DIRECTION OF TRAVEL AND 40% OF TOTAL NO ACCIDENT PROBLEMS INDICATED FROM REPORTED ACCIDENT DATA LESS THAN 1% OF ALL VEHICLES EXCEED 35 MPH. MOST SPEEDS IN THE 25 MPH TO 30 MPH RANGE CLOSURE WILL REQUIRE 2500+ VEHICLES PER DAY TO ENTER AND EXIT THROUGH OTHER ROADWAYS VDOT TRAFFIC ENGINEERING PKWY / UJ ...I 0 RESIDENTIAL CUT-THROUGH STUDY CHESTERFIELD COUNTY WADSWORTH DRIVE AREA JULY 1993 DATA COLLECTION License Plate Study Traffic Counts Speed Data VIRGINIA DEPARTMENT OF TRANSPORTATION TRAFFIC ENGINEERING DIVISION 26 85% J3 {3) 12% ,,IV 28.8 %>25 77.1 %>30 ~2.3 ( %>35 11.4 34 85% (20) 60% AV % > 25 % > 35 AV % > 30 - ~, > 35 - AV % >25 - % >30 - % >35- 33 30.5 90.3 ,15.1 ).6 MJdlothian Tpke. ~3.0 27.1 65.2 3] .2 0 28 25 ,11 , 1 ]] .7 0 RedbrJdge 85% AV %>25 %>30 %>35 Dr. INlanual Count Local (LLcI-Hsc ['[3te SLtldy) O0 Total Vehicles (00) Cut - Through Vehicles, % INIach [ne Count Location (Speed Data) VDOT - Traffic Engineering Division July 1993 146 (23) 16% 85% 33.0 AV 27.8 > 25 68.5 > 30 29.5 > 35 3.8 85% AV % > 25 % > 30 % > 35 33 28.9 88.5 34.4 3.0 65 Scot tingham Dr. jj 85% - AV - % >25 - % >30 - % >35 - 33 27.1 69.5 30.4 0 28 27 26.1 (3) 12% 75.0 41.6 8.0 Posted Speeds 25 MPll PEAK tiOUR (8-9 am - Friday) TRAFFIC DATA COLLECTION Residential Cut - Through Chesterfield Co. 85% - 36 AV 31. 2 % > 25- 95. 2 % > 30- 6,1. 2 % > 35- 31.3 104 (37) 36% 85% - 38 AV - 31.3 % > 25 - 90.3 % > 30 - 46.1 % > 35 - 215 (60) 85% % > 25 % > 30 % > 15 % > .10 - HidloLhian Tpke. 33.0 28.0 78.1 26.5 O. q 27,6 67.3 Redhr idge 147 (45) 31% 85% AV. >25 >30 >35 33.0 27.5 72.1 23.8 0.6 85% AV. % > 25 % > 30 % > 35 34 31 .O 88.5 43.6 10.3 87 (15) 18% $coltinghnm l)r, It' 85% AV % > 25 % > 30 % > 35 Dr, 33 28.4 76.7 39.2 3,5 85% 33 AV 30.2 % > 25 85.3 % > 30 50.O % > ]5 ~.5 Posted Speeds 25 HPII PEAK tlOUR (5-6 PM - Friday) (I,icense PInLe Study) O0 Tolal Vehicles (1303 CuL - 'Through Vehicles, (Slmed Data) TRAFFIC DATA COI,LECTION Residential Cut - Through Chesterfield Co. VDOT - Traffic Engineering 1993 (n Rev. Nov. 9t) 14l) (56) 40% ! I 0 0000000000000000000001000 oooooooooooo~oooo,o!222 00:~0~1o00ooo0oo000o'o0ooo A A A (~ C) 0 ,._1 A A A A A A 0 0 0 0 _J oooo ooo oooo ~oo o ooo~olooo o~!oo oo o oo o oo o oo o oo o o o o, A A A c ~ A A A ~.~.o ^ ^ A AAA A A A · ~' 0 AAA C) 0 ....J A A A E 0 _J AAA AAA A A A SPEED DATA ROUTE: /_OCATION: D I RECT I ON TIME: 85 th % AV. SP. % > 25 %> 30 % > 35 Wadsworth Dr. North oF Scottington SBL :N. [) 78. ] 6-1p 27.5 7l .& 20.8 D I RI/CT I (IN I' [ HI;: AU. SP. % > 25 %> 30 ~ ) 3S SPEED DATA ROUTE: LOCATION: DIRECTION TIME: 85 l:h % AV. S;P. 'Z > % ) 30 '~ > 35 S[3L 9--lOp 1[)-111~ 33.0 :32.0 27.8 25.5 76.1 66.6 21.1 21 .6 0 1.6 Wadsworth Dr. North of Scottingt. on NDL 7-8a 8-9a 12-lp 1-2p 33.0 33.0 B:I. [] :]2.0 28.4 27.8 27.1 27.0 80.8 68.5 70.1 73.,l 28.0 29.5 17.h 30.3 2.0 :~.8 3.0 3.7 27.5 71~. ] 0.6 6--7p :N. 0 26.9 66 .& 17.0 2.4 O I RECT I ON 8% t.h % AU. SP. % > 25 %) 30 ,% > 35 NBI_ 9-10p 10 111) 33.0 32.0 27.8 27.1 63.1 79.4 28.0 26.4 2..5 0 SPEED DATA ROUTE: LOCATION: DIRECTION Wadsworth Dr. South of Scottington NBL TIME: 7-8a 8-9a 12-1p 1-2p 4--5p 5-6p 6-7p 85 th % 32.0 33.0 32.0 33.0 33.0 33.0 33.0 AV. SP. 26.6 27.1 27.0 28.3 29,3 28.4 26.8 % ) 25 69.6 69,5 71.7 84.3 82.3 76.7 64.6 % ) 30 25.0 30.4 28.2 28.1 38.2 39.2 24.6 % ) 35 t.7 0 7.6 6.0 5.8 3.5 3.0 DIRECTION TIME: 85 th AU. SP. %> 25 %) 30 ~> 35 NBL 9--lOp- iO.-ilp 33.0 32.0 28.5 26,7 81.4 7i.4 25.9 33.3 11.1 0 SPEED DATA ROUTE: LOCATION: DIRECTION TIME: 85 th % AU. SP.' %> 25 %) 30 %> 35 Wadsworth Dr. South of Scottington SBL 7-86 8-96 12-ip i-2p 4-5p 5-6p 6-7p 33.0 28.0 35.0 :32.0 2[3.0 33.0 33.0 27.2 25.0 25.2 26.2 26.5 27.6 27.7 52.3 4i.i 65,7 68.0 58.4 67.3 68.i 23.8 11.7 22.8 17.0 13.8 28,7 25.2 0 0 0 2.1 3.0 2.9 5.0 DIRECTION TIME: 85 th % AU. SP. %) 25 %> 30 %> 35 SBL 9---10p lO-lip 33.0 33.0 27.3 26.7 62.0 62.0 24.1 24.0 0.8 0 SPEED DATA ROUTE: LOCAT I ON: DIRECTION TIME: 85 th % AV. SP. %> 25 %> 30 ~> 35 Scot t ingham Dr. West of Providence Rd. WBL 7-8a 8-?a 12-1p 1--2p 4-5p 5-6p 6-7p 3:3.0 :33.0 33.0 32.0 32.0 34.0 33.0 29.6 28.9 27.2 27.5 27.9 31.0 28.4 83.3 88.5 67.0 76.5 84.2 88.5 79,7 40.7 34.4 21.8 34,0 28.5 43.6 27.5 '?.2 3.0 0 2.1 2.8 10.3 1.4 DIRECTION TIME: 85 th % AU. SP. %> 25. %) 30 %) 35 WBL 9-10p lO-lip 33.0 32.0 27.6 28.0 70.0 81.8 23.3 36.3 6,6 0 SPEED DATA ROUTE: LOCATION: DIRECTION TIME: 85 th % AV. SP. %> 25 %> 30 %> 35 Scottingham Dr. West of Providence Rd. EBL 7-8a 8-9a 12-1p 1-2p 4-5p 5-6p 6-7p 33.0 28.0 37.0 33.0 33.0 33.0 33.0 28.2 25.1 29.5 30.3 30.4 30,2 28.7 78.2 75.0 73.5 88.8 90.6 85.3 82.2 21.7 41.6 52.8 53.3 41.7 50.0 33.8 8.6 0.0 15.0 6.6 15.1 8.5 3.2 DIRECTION TIME: 85 th % AU. SP. %> 25 %> 30 %> 35 EBL '?-lOp lO-11p 37.0 37.0 30.3 31.6 84.3 78.5 46.8 50.0 15.6 14.2 SPEED DATA ROUTE: LOCATION: DIRECTION TIME: 85 th % AV. SP. %> 25 ~> 30 %> 35 Redbridge Rd. East o'F Midfield Rd. NBL 7-8a 8-9a 12-1[) 1-2p 4-5p 5-6p 6-7p 32.0 33.0 38.0 38.0 38.0 36.0 38.0 29.3 28.8 31.6 32.5 32.6 31.2 32.8 88.2 77.i 84.4 97.6 91.8 95.2 91.5 41.1 32.3 51.1 61.9 58.1 64.2 63.8 2.9 11.4 26.6 23.8 31.0 33.3 31.3 DIRECTION TIME: 85 th % AU. SP. %>.25 %> 30 %> 35 WBL 9-1Dp lO-lip 38.0 38.0 31.5 30.9 90.2 89.7 51.3 46.1 22.2 20.5 SPEED DATA ROUTE: LOCATION: OIRECTION TIME: 85 ~h % AV. SP. %> 25 %) 30 %) 35 Redbridge Rd. East of Midfield Rd. EBL 7-8a 8-9a 12-1p 1-2p 4-5p 5-6p 6-7p 33.0 33.0 37.0 38.0 38.0 38.0 38.0 29.4 30.5 30.5 32.8 31.7 31.3 30.4 71.4 90.3 88.6 95.2 88.8 90.3 84.9 39.2 45.1 52.2 64.2 52.7 46.1 43,0 t4.2 9.6 20.4 26.1 22.2 21.t 21.5 DIRECTION TIME: 85 th AV. SP. %> 25 %> 30 %) 35 EBL 9--lOp lO-lip 33.0 38,0 30.1 32.0 85.7 91.4 46.0 60.0 9.5 20.0 ~ Chesterfield County Board of Supervisors Ed Barber, Whaley M. Colbert, Harry Daniel, J.L. McHale III, Art Warren There are many residents that are opposed to making Wadsworth into a dead end. They live in Scottingham, Whitestone, and Solar. These three areas are really one big subdivision - they have different names only because they were built at different times. Attached is a compilation of responses from a mailer delivered last week to Solar and parts of Scottingham/Whitestone. The mailer requested that the resident hand-deliver the response to one of two addresses. As you can see by the attached, the response was tremendous considering the effort involved and the typical apathetic response. It is important to note that none of the responses were negative, and many of those people who are opposed now were original signers of the initial neighborhood petition. Needless to say, many residents have begun to develop the foresight to realize that closing our road causes many more problems than would be solved. y slgnl the~cl°sing o:'~'adsworth Drive near HQ. ADDRESS: ~"~2_ ~l_t~-~ot~ot~ ~O6 ~ Richmond, VA 23236 DATE: April ] ~ , 1994 ** (Please drop this off by Sunday evening) ** By signing below, ! am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. - Richmond, VA 23236 April _~.~, 1994 DATE: ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. NAME(S): '~ ADDRESS: ~-~-/// d ~/~/ff/f~gd/~_ Richmond, VA 23236 DATE: April _~, 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. ! ~t Richmond, VA 23236 DATE: April .I ~ , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. ~DRESS: ~~ ~~~ ~~ Ri~mond, VA 23236 DATE: April f , 1994 ** ~lease drop this off by Sunday evenin~ ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. DATE: April ~.~ , 1994 ** (Please drop this off by Sunday evening) ** ~ ~'.~' -.__ ~ ....... ..~ ~.~; -- - By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. DATE: April ~ , 1994 Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR sident OPPOSED to the closing of W(~'vorth Drive near HQ. Richmond, VA 23236 DATE: April r~ , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. ~'-~'/ V/Richmond, VA 23236 DATE: April ~ , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. ADDRESS: ~'-0 7 ~/~'/~""/Od(~ Richmond, VA 23236 DATE: April 7 , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of WadswOrth Drive near HQ. C-/- ~t~,,//~ 2 ~,z 5~ Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. ADDRESS: Richmond, VA 23236 DATE: April ~' , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. NAME(S): ADDRESS: ~'~l ~'~~ d, Richmond, VA 23236 DATE: April 7 , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. DATE: April _~, 1994 Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAV'~'esident OPPOSED to the closing of W"~worth Drive near HQ. ADDRESS: 7 &au -~--~ ~-/-LdOOq;~_ --~']'VC Richmond, VA 23236 DATE: April & , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. ADDRESS: '7~O ~-~'~d-L~OO~ ~, Richmond, VA 23236 DATE: April '7 , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. NAME(S): ADDRESS: ' ' Richmond, VA 23236 DATE: April ~:~ , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. ADDRESS: ~ ~) ~'~"~-~O~ ~', Richmond, VA 23236 DATE: April /'~., 1994 ** (Please drop this off by Sunday evening) ** NAME(S): ADDRESS: DATE: By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. April ~ , 1994 Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resi~/OPPOSEI)~t~ the / "-' / , ADDRESS: .~._~ ~'~~~~ ~a Richmond, VA 23236 DA~: April~, 1~4 ** ~l~se drop this off by Sunday evening) ** / closing of Wadsworth Drive near HQ. By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. NAME(S): ADDRESS: ~ DATE: April f-~ , 1994 Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below_~l am a SOL,~ resident OPPOSED to the closing of ~ Jsworth Drive near HQ. Richmond, VA 23236 DATE: April & , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. DATE: April ~ , 1994 Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. NAME(S): //¢//~/.OC/¢t .~'1/t'l/)£0rI - ~ c~,'~ '~'t~t.~t,d/7- ~ ~ ADDRESS: DATE: April /,//,-//-d~/ ~ Richmond, Va. 23236 .1994 ** (Please drop this off by Sunday evening 4/10)** By signing below,.bafn a SOL~.R resident OPPO~SED to th.e~closing of Wadsworth Ddve near HQ. / d' ADDRESS: ¢~ ~,/~ .~' Richmond, Va. 2323~ DATE: ~HI /~, .1994 ** (Please drop this off by Sunday evening 4/10)** By signing below, I am a SOLAR resident OPPOSED, ,/~//~to the closing .of Wadsworth Drive near HQ. NAME(S): L;,q~ ~ k'-~o~ ~~ ADDRESS: ~k~ ~ ~j, Richmond, Va. 23236 DATE: ~dl ~ © ... 1994 ** (Please drop this off by Sunday evening 4/10)** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. NAME(S): ~ ADDRESS: ~.~'( ~ Richmond, Va. 23236 DATE: April /0 · 1994 ** (Please drop this off by Sunday evening 4/10)** By signing below, ! am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. NAME(S): 4A~ ~' ADDRESS: ~ /d,+,'/~v/ f~]D Richmond, Va. 23236 DATE: April / o .1994 ** (Please drop this off by Sunday evening 4/10)** By signing below, I am a SOLA~ cesident OPPOSED to the closing of $, .~sworth Drive near HQ. NAME(S): ADDRESS: DATE: April ~ , 1994 Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. ADDgESS: P ~_~. Richmond, VA 23236 DATE: April _C-~ , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. NAME{S)= ADDRESS= DATE: April ~ , 1994 ** (Please drop this off by Sunday evening) ** By signing below~ar0, a SOLAR resjl;i~nt OPPOSED. ID the closing of Wadsworth Drive near HQ. DATE: April ///~ . 1994 * (Please drop this off by Sunday evening 4/10)** :2::::: be~~ d_~;he closing of Wadsworth Drive near HQ. ADDRESS: t~'~/.~ /Z~.~~:~r~p~/~ Richmond, Va. 23236 DATE: Apdl //~ .1994 ** (Please drop this off by Sunday evening 4/10)** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. NAME(S): ADDRESS: DATE: April 1994 ?L-,_'tL/344tCq~c/w~ ~ Ri~mond, VA 23236 ** (Please drop this off by Sunny evenin~ ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. ADDRESS= ~q0~ SC0"~I'Xdr~~~. C'~",, Richmond, VA 23236 DATE: April 7 , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Waasworth Drive near HQ. DATE: ~o,,- 7a- Richmond, VA 23236 April '~ , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. NAME(S): ADDRESS: ~'~5'/2 ~ ¢o/Pltxc~/lo m C~ Riclunond, VA 23236 DATE: April By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. DATE: April /0 ,1994 Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. ADDRESS: DATE: April ?O, 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadswo~l~rive near HQ. ADDRESS: _~_.~_~-_<~ ~ / 7~//lfO~'/~/~m ~)/r~_ Richmond,Q-~A 23236 DATE: April [D , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. NAME(S): /o b , & ~pRESS: ~0 B 3 CO ~,aC> "~/~ ~ ~/d/'~ /--)'( Richmond, VA 23236 DATE: April ~ , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. ADDRESS: '~.~'! ~'~~ ~r-. Richmond, VA 23236 DATE: April ]~) , 1994 ** (Please drop this off by Sunday evening) ** NAME(S): ADDRESS: DATE: By signing below. ,I am a SOL3~,resident OPPOSED to the closing of v"~sworth Drive near HQ. April I(~ ,1994 '~.~U~ Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. // Richmond, VA 23236 DATE: April <~ , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. NAME(S): ADDRESS: DATE: April By signing below, I am a SOLAR NAME(S): ~f~r~-%~ ~)~. Richmond, VA 23236 · , 1994 ** (Please drop.this off by Sunday evening) ** r ~ ...... 'ye near HQ. Richmond, VA 23236 ADDRESS: DATE: April ~_~ , 1994 ** (Please drop this off by Sunday evening) ** By signing below, ! am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. DATE: April ~ , 1994 Richmond, VA 23236 ** (Please drop this off by Sunday evening) '4 By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. NAME(S): ~O~C~'"-("t'"~.~O DATE: April __~, 1994 Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. ADDRESS: ~ 7~) -~~' ~', Richmond, VA 23236 DATE: April ~__, 1994 ** (Please drop this off by Sunday evening) ** By. signing below, I am a SOL~sident OPPOSED to the closing of W~vorth Drive near HQ. I ,~ ~.LI I 1' ~ ~0~'0~Q Richmond, VA 23236 DATE: April ~ , 1994 ** (Please drop this off by Sunday evening) ** NAME(S): ADDRESS: DATE: By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. April /0 , 1994 Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. ADDRESS: ~ ~. ~ Richmond, VA 23236 DATE: April .~ , 1994 [ ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. ADDRESS: ~5~ ~m~~ ~_~o-~rc Richmond, VA 23236 DATE: April fi- , 1994 ** (Please drop this off by Sunday evening) ** By signing below,' I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. ADDRESS: '"~ '7 x~0~-'~"A/~q-~ I Q£('/~L0'-'~Richmond, VA23236 .J DATE: April / 0 ,1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. ADDRESS: '~t~:~ ,.~7~9"~-~~~ ~ Richmona, v, 23236 DATE: April 7 , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SOLAR resident OPPOSED to the closing of Wadsworth Drive near HQ. NAME(S): __~ C - ADDRESS: '~t~ ~/ ,~C~/~..~ ~/ta.~_.~- Richmond, VA 23236 / - DATE: April '// , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a .COTTINGHAM/WHITESTONE Wadsworth Drive near HQ. resi .t OPPOSED to the closing of NAME(S): ADDRESS: Richmond. VA 23236 DATE: April ,7 , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive near HQ. resident OPPOSED to the closing of Richmond. VA 23236 NAME(S): ADDRESS: DATE: DATE: April ]~ , 1994 By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive near HQ. April /0 , 1994 ** (Please drop this off by Sunday evening) ** resident OPPOSED to the closing of Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE resident 0~_POSED Wadsworth Drive near HQ. .~-.,,,~~ ADDRESS: ,.~c~d)~/2~ff__~~,~ Richmond. VA 23236 DATE: April ~'7~4, 1994 ** (Please drop this off by Sunday evening) ** to the closing of By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive near HQ. NAME(S): ADDRESS: DATE: resident OPPOSED to the closing of S~ ~ x,~')x~9~E'~'~; ~ /'~f~ ]f~/.Richmond. VA '3236 April ~ , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive near HQ. NAME(S): ADDRESS: DATE: April //J , 1994 resident OPPOSED to the closing of Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE DATE: April /~) , 1994 resident OPPOSED to the closing of Richmond. VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive near HQ. DATE: April_ /t~ , 1994 resident OPPOSED to the closing of Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I Wadsworth Drive near HQ. ADDRESS: 6/e DATE: April [0 ,1994 am a SCOTTINGHAM/WHITESTONE resident OPPOSED to the closing of Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE resident OPPOSED to the closing of Wadsworth Drive near HQ. NAME(S): E ADDRESS: ~J~) ~J~'/~-/4JC~7"/.-~ /~J.~ Richmond, VA 23236 DATE: April / ~ , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE resident OPPOSED to the closing of Wad~orth Drive near HQ. ADDRESS: ~3fO DATE: Richmond, VA 23236 April C~ , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive near HQ. ! ADDRESS:(a~O C--'c'~rx C..Ct%4IeL. ~ ~ DATE: April c~ , 1994 resident OPPOSED to the closing of Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive near HQ. resident OPPOSED to the closing of Richmond, VA 23236 ** (Please drop this off by Sunday evening~ ** By signing below, I am a SCOTTINGHAM/WHITESTO~ resident OPPOSED to the closing of Wadsworth Drive, ear HQ. ~~/~/~.~ NAME(S): ADDRESS: ~' ~ / ~~~ .~~~~~ Richmond. VA 23236 DATE: April 7 ' 1994 ** (Please drop this off by Sunday evening) ** · closing of By signing below, I am a ~,COTTINGHAM/WHITESTONE resi0~'~t OPPOSED to the Wadsworth Drive near HQ. ! ADDRESS: '~/0 ~i'~,'t~ ~.,~'~t< ~'~ ~ Richmond, VA 23236 DATE: April c~ , 1994 By signing below, I am a Wadsworth Drive near HQ. NAME(S): ADDRESS: DATE: ** (Please drop this off by Sunday evening) ** SCOTTINGHAM/WHITESTONE resident OPPOSED to the closing of 'V¢ { (7.'~ ~''~']'/'c "~~ el) Richmo/~d,VA 23236 April ~f~, 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE resident Wadsworth Drive near HQ. ADDRESS: DATE: OPPOSED to the closing of r~%Q3 ~'~-h,_~_Xk~,~_~k~. ~ Richmond, VA 23236 April % , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive near HQ. DATE: April [(~) , 1994 resident OPPOSED to the Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** closing of By signing below, I am a Wadsworth Drive near HQ. NAME(S): ADDRESS: DATE: SCOTTINGHAM/WHITESTONE resident OPPOSED to the closing of April ~ ., 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE resident Wadsworth Drive near HQ. OPPOSED to the closing of -.]5 LL7 ~ Richmond, VA 23236 DATE: April ~7 , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive near HQ. AOO ss: resident OPPOSED to the Richmond, VA 23236 closing of DATE: April /~_~ , 1994 ** (Please drop this off by Sunday evening) ** '4/0 By signing below, Wadsworth Drive near HQ. I am a~OTTINGHAM/WHITESTONE resi~"~t OPPOSED to the closing of Richmond, VA 23236 DATE: April /O , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/Vv~HITESTONE resident OPPOSED to the closing of Wadsworth Drive near HQ. ADDRESS:~ ~. CimCl J ["~ Richmond, VA 23236 DATE: April i Cx~ , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive near HQ. resident OPPOSED to the closing of A I, SS: 5 e,'-i DATE: April J 0 ,1994 ~)~ ~/r Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE resident OPPOSED to the closing of Wadsworth Drive near HQ. DATE: April /~ 0., 1994 NAME(S): ADDRESS: ;?D DATE: April ~/~', Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE resident OPPOSED to the closing of Wadsworth Drive near HQ. __., 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive near HQ. resident OPPOSED to the closing of DATE: April l0 ,1994 Richmond, VA 23236 ** (please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive laear HQ. DATE: April resident OPPOSED to the closing of Ri mond, VA 23236 .. , 1994 ** (Please drop this off by Sunday evening) ** 'By signing below, I am a ?~TTING~WHITESTONE Wadsworth Dri~ear HQ. DATE: April J0 , 1994 reside'"~OPPOSED to the closing of Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Dr~.~near HQ. DATE: April I~) ,1994 resident OPPOSED to the closing of Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive near HQ. NAME(S): ADDRESS: DATE: April [0 , 1994 resident OPPOSED to the closing of Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing b~elow, I am a SCOTTINGHAM/WHITESTONE Wadswortl~near HQ. DATE: April 1994 resident OPPOSED to the closing of Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE resident OPPOSED to the closing of Wadsworth Drive near HQ. ADDRESS: ' ~ Richmond, VA 23236 DATE: April lO , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive near HQ. I ADDRESS: 4./~7 ~"~£,,'~'e ~ b'(, DATE: April /0 , 1994 resident OPPOSED to the closing of Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive near HQ. ADDRESS: ..~)OD DATE: April I 0 , 1994 f resident OPPOSED to the closing of Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** 'By signing below, Wadsworth Drive near HQ. ADDRESS: .5 O/ I am a ?'OTTINGHAM/WHITESTONE reside~''' OPPOSED to the closing of DATE: April /~_) , 1994 Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive near HQ. resident OPPOSED to the closing of NAME(S): ~,-..0. K ~ ~ ~ v DATE: April ~O , 1994 Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive near HQ. /~ / . DATE: resident OPPOSED to the closing of April /~ ~, 1994 Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below~,. I am a SCOTTINGHAM/WHITESTONE Wadsworth Drf~e n~r HO. ADDRESS: resident OPPOSED to the closing of Richmond, VA 23236 DATE: April t/0 , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE resident OPPOSED to the closing of Wadsworth Drive near HQ. ADDRESS: D20 ri e ll Dri DATE: April IO , 1994 Richmond, VA 23236 ** (Please drop this off by Sunday evening) ** By signing below, I am a SCOTTINGHAM/WHITESTONE Wadsworth Drive near HQ. resident OPPOSED to the closing of Richmond, VA 23236 DATE: April / ~9 , 1994 ** (Please drop this off by Sunday evening) ** By signing below, I am a Wadsworth Drive near HQ. NAME(S): Ptl 65! ADDRESS: ~:~::'~a O' DATE: April ,~ SCOTTINGHAM/WHITESTONE resident OPPOSED to the closing of 6> 7~P/~.l ~ Dr. Richmond, VA G6 _ , 1994 ** (Please drop this off by Sunday evening) ** Dear Members of the Board: As a resident of Scottingham, I am most strongly recommending that you approve the request for a cul-de-sac at the north end of Wadsworth Drive. Although the amount of transient traff~c was significant before, it has increased dramatically with the opening of Homequarters. This additional traffic unrelated to the subdivision places an inordinate burden on homeowners and their families from several aspects. First, the transient traffic opens up the area to increased potential criminal activity. For example, my neighbor two doors down had all four wheels and tires stolen offhis vehicle several months ago. Such thoroughfare traffic puts the neighborhood on display and greatly increases the probability of break-ins, robberies, assaults and vehicle thefts. Second, while it is relatively easy to turn let~ from Redbridge onto Arch Road at most times of the day or night, this becomes a five to ten minute procedure during evening rush hour. This change I believe without question points to the fact that Redbridge is being used as a shortcut to Arch Road. Third, from a traffic safety perspective, a large number of vehicles on Redbridge are routinely ' traveling significantly in excess of the posted speed limit'. In a subdivision, this definitely becomes an issue as children playing in their yards could easily run into the street. I believe that a review of the traffic citations issued over the last several years would support the claim that the majority of these individuals issued citations do not live in the subdivisions. Finally, It is unfair for the county to depend on the subdivision to absorb the all direct and indirect costs of such overflow traffic which should be on Midlothian Turnpike and Arch Road. I therefore request that the Board approve the request for a cul-de-sac at the north end of Wadsworth Drive. Sincerely, John J. Crisanti & Terry A. Smith 9241 Groomfield Road