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09-26-2007 Agenda CHESTERFIELD COUNTY CHESTERFIELD, VIRGINIA 23832-0040 AGENDA BOARD OF SUPERVISORS KELL Y E. MILLER CHAIRMAN DALE DISTRICT RENNY BUSH HUMPHREY VICE CHAIRMAN MATOACA DISTRICT R. M. "DICKIE" KING, JR. BERMUDA DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT DONALD D. SOWDER MIDLOTHIAN DISTRICT JAMES J. L STEGMAIER COUNTY ADMINISTRATOR DATE: September 26, 2007 PUBLIC MEETING ROOM TIME: 3:00 p.m. 1. Approval of Minutes for August 22, 2007 2. County Administrator's Comments o Petersburg Area Regional Tourism Presentation. 3. Board Member Reports PAGE 1 4. Requests to Postpone Agenda Items and Additions, or Changes in the Order of Presentation 5. Resolutions o Recognizing October 2007, as ~Quality Month" in Chesterfield County . 6. Work Sessions o Illegal Immigration Report. 7. Deferred Items 2 4 Transfer of District Improvement Funds from the Clover Hill District Improvement Fund to the Department of Parks and Recreation to Purchase and Install an Entrance Sign at Rockwood Park. o 5 Board of Supervisors Agenda September 26, 2007 Page 2 PAGE 8. New Business A. Appointments 1. SAFE Board of Directors. 11 2. Youth Services Citizen Board. 12 3. Virginia's Gateway Region Board. 14 4. Parks and Recreation Advisory Commission. 15 5. GRTC Transit System ("GRTC") Board of Directors. 16 B. Streetlight Installation Cost Approvals . 18 C. Consent Items 1. Adoption of Resolutions a. Recognizing Ms. Shannon Michelle Hill Upon Attaining the Rank of Gold Award. 32 b. Recognizing Deputy Robert G. Burton, Sheriff's Office, Upon His Retirement. 34 c. Recognizing Captain Brian D. Riffel Chesterfield Fire and Emergency Medical Services Department I Upon His Retirement . 36 d. Recognizing Firefighter Otis D. Duncansonl 1111 Chesterfield Fire and Emergency Medical Services Department I Upon His Retirement . 39 e. Recognizing Firefighter William "Dennis" Bondi Chesterfield Fire and Emergency Medical Services Department I Upon His Retirement . 41 f. Recognizing Providence United Methodist Church for Its 200th Anniversary. 43 g. Recognizing October 7-131 20071 as "Paralegals Week" in Chesterfield County . 45 h. Recognizing Mr. Lewis W. Rigginsl Utilities Department I Upon His Retirement. 47 l. Consenting to the Transfer of Title to the Appomattox Regional Governorls School from the Appomattox Governorls School Limited Partnership to the Regional Board of the Appomattox Regional Governorls School. 49 2. Request for Music/Entertainment Festival Permit for Annual Magnificent Midlothian Food Festival on WednesdaYI October 31 2007. 52 Board of Supervisors Agenda September 26, 2007 Page 3 PAGE 8.C. Consent Items (Continued) 3. Approval of a Special Project Service Agreement with DRC Emergency Services, LLC and Omni Pinnacle, LLC for a Disaster Recovery Services Program Through the Central Virginia Waste Management Authority. 55 4. Approval of a Special Project Service Agreement with Beck Disaster Recovery for the Professional Debris Management Program Through the Central Virginia Waste Management Authority . 56 5. Appropriation of Grant Funds a. In State Wireless E-911 Services Board Grant Funds to Address Emergency Communications Regional Recruitment Efforts Between Chesterfield CountYI Hanover CountYI Henrico CountYI and the City of Richmond. 57 b. For the Sheriff/s Office Jail Management System Rewrite Project with Local Matching Funds . 59 6. Transfer of District Improvement Funds a. From the Clover Hill District Improvement Fund to the Parks and Recreation Department to Purchase and Install Fiberglass Backboards in the Gordon Elementary School Gymnasium . 61 b. From the Bermuda and Matoaca District Improvement Funds to The Shepherd/s Center of Chesterfield . 64 c. From the Midlothian District Improvement Fund to the School Board to Make Repairs to the Grand piano in the Choral Department at Midlothian High School. 69 d. From the Bermuda District Improvement Fund to Henricus Foundation to Purchase Restaurant Quality Kitchen Equipment for the Ordinary Building at Henricus Historical Park. 74 7. Acceptance of a Grant Awarded by the Department of Motor Vehicles for the FY2008 Highway Safety Project Grant I Known Locally as Enforcing Transportation Safety in Chesterfield County. 77 Board of Supervisors Agenda September 26, 2007 Page 4 PAGE 8.C. Consent Items (Continued) 8. Set Dates for Public Hearings a. To Consider Proposed Amendments to County Code Sections 19-65 and 19-124 Relating to the Operation of Motorcycles, ATVs and Go-Carts on Agricultural and Residential Property. 79 b. To Consider Conveyance of 3.44-Acres of Property Located on Reycan Road in the Chesterfield County Industrial Airpark to Courthouse III, LLC . 84 c. To Consider FY2009 Enhancement Projects . 87 d. To Consider Proposed Adjustments to Planning Department Subdivision Review Fees. 90 e. To Consider an Amendment to Substantial Accord Determination. 96 9. Award of Architectural and Engineering Contract with Davis Buckley Architects for Architectural and Engineering Services for Historical Properties. 105 10. Authorize the County Administrator to Execute Construction Contracts a. For Goyne Park and Ecoff Athletic Complex Renovations with R.J. Smith General Contractors . 107 b. For Chester Middle School Ballfield Expansion and Relocation with Interstate Construction Company. 109 11. Authorize the County Administrator to Execute Change Order #1 for Rockwood Park Trail Repairs . 111 12. Award of Contract with Mercury Associatesl Incorporated to Conduct an Automotive Vehicle and Radio Shop Feasibility Study. 115 13. State Road Acceptance. 117 14. Execute a Construction Contract for Midlothian High School Football and Soccer Practice Field Sports Lighting . 122 15. Approval of Sewer Contract for Walthall Industrial Parkway Sanitary Sewer Extension Project . 124 Board of Supervisors Agenda September 26, 2007 Page 5 16. Requests for permission a. From Samuel T. Atkinson/ et als for a Gravel Driveway to Encroach Within a Fifty-Foot Unimproved County Right of Way Known as Epic Road. b. From Best Locations/ LLC for a Concrete Dumpster Pad to Encroach Within a Sixteen- Foot Easement Across Property at 5201 Commonwealth Centre Parkway. c. From Stephen N. and Jennifer M. Churchill for a Proposed Fence to Encroach Within an Eight-Foot Easement Across Lot 44/ Berkley Village/ Section A at Charter Colony . d. From Jay C. Edwards/ III and Erica J. Edwards for a Proposed Fence to Encroach Within an Eight-Foot Easement Across Lot 73/ Hartley Village at Charter Colony. e. From David L. Ford and Janine L. Ford for an Existing Fence to Encroach Within a Twenty-Foot Drainage Easement and a Twenty-Four Foot Drainage Easement Across Lot 23/ Cypress Woods/ Section 2 . f. From Keith A. and Melissa L. Harpool for an Existing Fence to Encroach Within an Eight-Foot Easement and a Thirty-Foot Temporary Construction Easement Across Lot 40/ Hartley Village at Charter Colony. g. From Allen and Margaret Kidd to Install Private Sewer Service Within a Private Easement to Serve Property on North Arch Road . h. From Barney McLaughlin to Install Private Sewer and Water Services Within a Private Easement to Serve Property on Richmond Street . l. From Robert J. and Karen A. Meister for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 53/ Hartley Village at Charter Colony. PAGE 127 130 133 136 139 142 145 148 151 Board of Supervisors Agenda September 26, 2007 Page 6 8.C. Consent Items (Continued) 16. Requests for permission (Continued) j. From Mesha Mendenhall Mott for an Existing Fence to Encroach Within an Eight-Foot Easement and a Sixteen-Foot Drainage Easement Across Lot 281 Tanner Villagel Section A at Charter Colony. k. From Franklin M. Sheffieldl Jr. and Beverly L. Sheffield to Install a Private Water Service Within a Private Easement to Serve Property on Happy Hill Road. I. From Gary A. and Amy L. Terrill for a Proposed Fence to Encroach Within an Eight-Foot Easement Across Lot 401 Glenmore Villagel Section A at Charter Colony . m. From Donna E. Walters to Install a Private Water Service Within a Fifty-Foot Unimproved Right of Way to Serve Property on Taplow Road . 17. Acceptance of Parcels of Land a. For the Extension of Temie Lee Parkway and Saint Elizabeth Drive from Linwood Elton Bottoms I Jr. and Kevin M. Bottoms. b. Along Canasta Drive from Cynthia W. and Steve Wayne Brickell . c. For an Extension of Magnolia Cove Circle From Mary W. Cole. d. Along River Road from Richard and Belinda Crowder. e. Along Canasta Drive and Iron Bridge Road from JHMI L.L.C. f. Along Old Otterdale Road from Open Door Baptist Church . g. For an Extension of Magnolia Cove Circle from Richard M. Allen Revocable Living Trust. h. For an Extension of Magnolia Cove Circle from Tascon-Ironbridgel L.L.C. l. Adjacent to Watkins Centre Parkway from Watkins Landi L.L.C. 18. Approval of FY2009 Priority List of Primary and Interstate Needs. PAGE 154 157 160 163 166 169 172 175 178 181 184 187 190 193 Board of Supervisors Agenda September 26, 2007 Page 7 8.C. PAGE Consent Items (Continued) 19. Authorization to Execute a Grade Separation Structure Agreement. 20. Conveyance of Easements to Columbia Gas of Virginial Incorporated a. To Provide Service to Elizabeth N. Scott Elementary School and Elizabeth Davis Middle School . b. Across County Property to Serve the Juvenile and Domestic Relations Court . c. For Relocation of Gas Line at Proctors Creek Wastewater Treatment Plant. d. To Provide Service to Winterpock Elementary School . 21. Requests to Quitclaim a. A Sixteen-Foot Water Easement and Portions of Sixteen-Foot and Twenty-Foot Sewer Easements Across the Property of EDCOI L.L.C. b. A Thirty-Foot Sewer Easement Across the Property of Watkins Landi L.L.C.. c. Thirty-Foot Sewer Easements Across the Property of BEP Limited Partnership . d. A Thirty-Foot Sewer Easement Across the Property of Gray Land and Development Company I LLC. e. A Thirty-Foot Sewer Easement Across the Property of Daniel S. and Marie Rice Watkins . 22. Conveyance of an Easement to Verizon Virginia Incorporated for Underground Cable to Provide Service to Winterpock Elementary School. 23. Extend the Time for the Impact Fee Ordinance Advisory Committee to Make a Recommendation on a Proposed Impact Fee Ordinance . 202 203 205 208 211 213 219 223 226 230 233 238 Board of Supervisors Agenda September 26, 2007 Page 8 9. PAGE Reports A. Report on Developer Water and Sewer Contracts. B. Report on Status of General Fund Balancel Reserve for Future Capital projectsl District Improvement Funds and Lease Purchases. C. Report on Roads Accepted into the State Secondary System . D. Report of Planning Commission Substantial Accord Determination for Clearwire US LLC (Case 08PDOl12) to Co-locate an Antenna on a Virginia Power Structure Located on the West Line of Salem Church Roadl North of Bellmeadows Road . E. Report of Planning Commission Substantial Accord Determination for New Cingular Wireless PCSI LLC (Case 07PD0415) to Co-locate an Antenna on a Virginia Power Structure Located in the Northeast Quadrant of Interchange of Route 288 and North Woolridge Road . 239 245 250 259 264 10. Fifteen-Minute Citizen Comment Period on Unscheduled Matters 11. Closed Sessionl Pursuant to ~ 2.2-3711(A) (1) I Code of Virqinial 19501 as Amended I to Discuss Potential Replacements for the position of Clerk to the Board of Supervisors. 269 12. Dinner at 5:00 p.m. in Room 502 Evening Session Begins at 6:30 p.m. 13. Invocation 14. Pledge of Allegiance to the Flag of the United States of America Eagle Scout Dallas Gilreath Board of Supervisors Agenda September 26, 2007 Page 9 PAGE 15. Resolutions A. Recognizing October 20071 as "Domestic Violence Awareness Month" in Chesterfield County. 270 B. Recognizing the Virginia Asian Chamber of Commerce and its Chairmanl Tinh duc Phanl for the Organization's Strong Contributions to the Economy of Virginia. 277 C. Recognizing Mr. Dallas Judson Gilreath Upon Attaining the Rank of Eagle Scout. 279 16. Requests for Manufactured Home Permits and Rezoning Placed on the Consent Agenda to be Heard in the Following Order: - Withdrawals/Deferrals Cases where the applicant accepts the recommendation and there is no opposition Cases where the applicant does not accept the recommendation and/or there is public opposition will be heard at Section 18 A. 06SN0244 H. H. Hunt Corporationl Bermuda District B. 07SN0152 patricia H. Patton and Michael and Myrna T. McCafferYI Matoaca District C. 07SN0298 Kevin L. Floyd PEl LSI Dale District D. 07SN0307 Battleground Restaurants I Incorporated and Michael McCafferYI Matoaca District E. 07SN0333 Chesterfield County Board of Supervisors I Midlothian District F. 07SN0338 WAWA Incorporatedl Bermuda District G. 07SN0350 The Commission Requests Amendment to a Conditional Use Planned Development (Zoning Case 74S021) Relating to Open Space in Brandermill Community H. 07SN0353 Doran Development Company I L.L.C.I Richard J. November I Manager and H. R. Pollardl IVI Managerl Bermuda District I. 07SN0366 Chesterfield Board of Supervisors I Bermuda District J. 07SN0371 Holiday Signsl Incorporatedl Dale District K. 07SN0373 KCCCCI LLCI Bermuda District Board of Supervisors Agenda September 26, 2007 Page 10 PAGE 16. Requests for Manufactured Home Permits and Rezoning Placed on the Consent Agenda (Continued) L. 07SN0376 Bon Air Animal Hospitall Midlothian District M. 07SN0377 William B. Simmons I Clover Hill District N. 08SN0110 Rebecca Morrison, Dale District o. 08SNOl12 Stoney Glen LLC, Bermuda District 17. Public Hearings A. To Consider an Amendment to Section 19-227 of the County Code Pertaining to the Sale of Alcoholic Beverages Near Schools, Residentially Zoned Property, Day Care Centers, Churches, and Other Places of Worship. 281 B. To Consider Adoption of a Resolution Approving a Regional Water Supply Plan . 285 C. To Consider an ~Ordinance Adopting Restrictions on Use of Public Water During Drought and/or Emergency Conditions" . 287 D. To Consider Adoption of an Ordinance Establishing a Special Assessment for the Lower Magnolia Green Community Development Authority and Approval of a Special Assessment Agreement with the Lower Magnolia Green Community Development Authority Regarding the Financing of Certain Infrastructure. 293 E. To Consider an Ordinance to Amend Chesterfield County Code Section 5-7.4 to Allow for Interest to Accrue on Liens Incurred to Correct Spot Blight . 325 F. To Consider an Ordinance to Vacate Excess Right of Way Along Commonwealth Centre Parkway . 328 Board of Supervisors Agenda September 26, 2007 Page 10 17. Public Hearings (Continued) G. To Consider the Leasing of County Property at Lake Chesdin Park to New Cingular Wireless PCS, LLC. H. To Consider Leasing of Space on the Physic Hill Water Tank to New Cingular Wireless PCS, LLC . I . To Consider Leasing of Space on the County's Northern Area Convenience Center Tower to T-Mobile. 18. Remaining Manufactured Home Permits and Zoning Requests 19. Fifteen-Minute Citizen Comment Period on Unscheduled Matters 20. Adjournment. PAGE 330 332 333 334