12-11-1991 Packet
805-9891
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
7. A.
Dec~mber 11, 1991
ITEM NUMBER:
SUBJECT;
Senator ,Elman Taylor Gray
COUNTY ADMINISTRATOR' 5 COMMENTS:
I
SUMMARY OF INFORMATION ~
Senator Gray has served the people of Chesterfield County and the
state of Virginia for five terms. He plans to retire at the end of
his . current term. The attached resolution addresses his
significant contFibutions.
RECOMMENDATION:
staff recommend~ that the Board of Supervisors adopt the attached
resolution. .
FfiEPARED BY;.#hcA /~ U
ATTACHMENTS: YES J('
Doris R. DeHart
Assistant County
Administrator~
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SIGNATURE:
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COUNTY ADM I NI STRATOR
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Resolution Recognizing Senator Elman Taylor Gray
~, Senator Elman Taylor Gray is completing five terms
of service to the people of Senate District Sixteen in the Senate
of the State of virginia; and
WHEREAS, Senator Gray has been a leader in the lumber
industry in Virginia, in his home town of Waverly, and a
recipient of highest honors from his Alma Mater, virginia
Military Institute; and
WHEREAS, Senator Gray has successfully developed and
sponsored legislation that has improved the quality of public
education in the commonwealth; and
WHEREAS, Senator Gray has achieved the improvement of
economic conditions in Commonwealth of Virginia through
legislation related to the Virginia Employment Commission and
Workers' Compensation; and
WHEREAS, Senator Gray has directed a Crime commission task
force to study drug trafficking; and
WHEREAS, Senator Gray has worked tirelessly in all areas of
importance in our criminal justice system; and
WHEREAS, Senator Gray has made great contributions to the
excellent business climate enjoyed in our Commonwealth.
ROW, THEREFORE BE IT RESOLVED, that the Board of Supervisors
of Chesterfield County wishes Senator Gray well as he retires
from the Virginia state Senate upon the completion of his
current term.
AND, BE I~ FURTHER RESOLVED, that the Chesterfield county
Board of Supervisors hereby presents Senator Gray a plaque
inscribed as follows in appreciation for his outstanding service
to the citizens of Chesterfield County:
Elman T. Gray
with Deep Appreciation for
20 Years of Distinguished
Service to Chesterfield Cou~ty and the
Commonwealth of Virginia
By the Chesterfield County Board of Supervisors
December 10, 1991
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AG E NDA
7.B.
MEETING DATE;
December 11, 1991
ITEM NUMBER:
SUBJECT;
Resolution recognizing william F. LaVecchia, County
Manager, Henrico County, Virginia.
COUNTY ADMINISTRATOR1 S COMMENTS:
SUMMARY OF INFORMATION:
Upon the occasion of William F. LaVecchia's retirement
on January 14, 1992, the Chesterfield County Board of
Supervisors recognizes his career in local government in the
Richmond Region."
ATTACHMENTS:
YESJ
PREPARED
y DaV1S
E cutive Assistant
County Administration
NO [J
SIGNATURE:
CO~N1STRATOR .
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Resolution Recognizing William F. LaVecchia, P.E., ACIP
County Manager, Henrico County, Virginia
~, William F. LaVecchia began his vision for Henrico
County, Virginia in 1959 as Planning Director; and
~, his strong motivational, leadership and people
skills directed his career to Deputy county Manager in 1978, and
County Manager in 1984; and
~, William F. LaVecchia has demonstrated throughout
these years a keen sense of direction and strategic planning for
the economic development and major capital improvements for
Henrico County; and
~, William F. LaVecchia has taken these home successes
and created a healthy and spirited sense of competition and
standard of achievement throughout the Richmond Metropolitan
Region; and
WHEREnS, William F. LaVecchia has inspired and lead the way
toward the development of many regionally cooperative projects
that will long serve the residents of all counties and the city in
the Richmond area; and
WHEREAS, William F. LaVecchia has sustained throughout his
career a genuine sense ~f people's needs; an unquestionable code
of personal and professional ethics; a never ending sense of humori
and in the most challenging and critical moments in regional local
government events, a level headed engineering approach to
achievable solutions.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors congratulates William F. LaVecchia upon a
tremendously successful career in Henrico County and the region,
and wishes him much happiness and relaxation as he journeys to
the next level of his career.
AND, BE IT FURTHER RESOLVED, that the Chesterfield County
Board of Supervisors recognizes william F. LaVecchia as a
honorary resident of Chesterfield County and that a copy of this
resolution be permanently recorded in the papers of this Board.
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W. F. laVecchia. P.E., Ale?
County Manager
December 4, 1991
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COMMONWEALTH OF VtRGINIA
COUNTY OF HENRICO
Mr. Lane B. Ramsey
Administrator
Chesterfield County
Post Office Box 40
Chesterfield, Virginia
23832
Dear Lane:
I am honored that you would invite me to
your December 11 Board of Supervisors I
meeting.
I will attend with a great deal of
pleasure.
Sincerely,
tB-ea
w. F. LaVecchia
County Manager
WFL:gmc
(804) 672-4206 PARHAM & HUNGARY SPRING ROADS / P. Q. BOX 27032/ RICHMOND, VIRGINIA 23273
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AG E NDA
MEETING DATE:
December 11, 1991
7.C.
ITEM NUMBER:
S~BJECT:
Resolution recognizing J. Robert Hicks, Jr.,
Executive Director of Maymont Foundation.
COUNTY ADMINISTRATOR- 5 COMMENTS:
SUMMARY OF INFORMATION:
Upon Mr. Hick's retirement, Chesterfield County
Board of supervisors recognizes his contributions to
Chesterfield County.
FfiEPARED BY~
ATTACHMENTS:
YES I
y avl.S
e utive Assistant
County Administration
NO 0
SIGNAT URE :
COU~NISTRATOR
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Resolution Recognizing J. Robert Hicks, Jr .
Executive Director of Raymont Foundation
WHEREAS, J. Robert Hicks, Jr. has been Executive Director of
Maymont Foundation since December, 1982; and
WHEREAS, Maymont Foundation has flourished for 9 years under
the leadership and energy of Mr. Hicks; and
WHEREAS, Mr. Hicks I vision has expanded the Foundation's
Educational Programs, Nature Center, Children's Farm and Maymont
House, which has provided countless hours of enjoyment and
enrichment for Chesterfield County residents; and
WHEREAS, Mr. Hicks nurtured and encouraged a strong working
relationship with each of the localities in the Metropolitan
area and enhanced the region's participation in the support of
Maymont thus doubling the Foundation's operating funds; and
~, Mr. Hicks has not only heightened our awareness of
the importance of protecting the environment he has striven to
multiply the number of exhibits and programs which preserve the
health and beauty of many botanical and zoological species
natural to Virginia and through the world; and
~, Mr. Hicks will be missed by Chesterfield local
government and residents, his presence will continue to be felt
throughout the region.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield county
Board of Supervisors appreciates Mr. Hick's vision for the
Maymont Foundation which will continue to prosper and to be
enjoyed by Chesterfield County residents for years to come.
AND, BE IT FURTHER RESOLVED, that the Chesterfield County
Board of Supervisors hereby commends Mr. J. Robert Hicks, Jr. for
his courage in the face of new challenges and wishes him
continued successes and happiness as he begins new adventures
through the region and be it known that a copy of this
resolution be permanently recorded in the papers of this Board.
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BOARD OF SUPERVISORS
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CHESTERFIELD COUNTY
P.O. BOX 40
CHESTERFIELD, VIRGINIA 23832
(804) 7 48~1211
MAURICE B. SULLIVAN, CHAIRMAN
MI DLOTH IAN 0181 R leT
C. F. CUR RI N, JR., V ICE CHAI R MAN
BERM U DA 0151 R leT
COUNlY ADM\NISTRATOR
LANE B. RAMSEY
G. H. APPLEGATE
CLOVE R HILL 01 STRler
HARRY G. DANIEL
DALE 01 STRICT
TO: Joan Do1ezal, Cl.erk to the Board
JESSE J. MAYES
MATOACA 0181 R leT
FROM: J. Amy Davis, Executive Assistan
DATE: December 9, 1991
SUBJECT: Resolution for J. Robert Hicks, Jr .
For Mr . Sullivan in Wednesday I s Board Meeting, the following
Maymont Foundation Staff will accompany Mr. Hicks:
Charlotte Hall
Fred Murry
Pat Denny
Peggy Brannon
Thank you!
JAD/le
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
December 11, 1991
7.D.
ITEM NUMBER:
SUBJECT:
Recognizing A. Paul Cox, Jr. as Chairman of the
Chesterfield County Committee on the Future and
other members of the Committee on the Future.
COUNTY ADMINISTRATOR- S COMMENTS:
SUMMARY OF INFORMATION:
Mr. Sullivan has requested the Board adopt the
attached resolution recognizing Mr. Paul Cox who served
as the initial Chairman of the Committee of the Future.
He also would like the Board to recognize other members
of the Committee with a certificate of Appreciation for
all of their work in presenting their report. All
members, have been invited to attend. (See attached)
FfiEPARED BY~
ATTACHMENTS:
YES I
NO 0
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SIGNATURE:
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COUNTY ADMINISTRATOR
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RECOGNIZING A. PAUL COX, 'JR. AS CHAIRMAN OF THE
CHESTERFIELD COUNTY COMMITTEE ON THE FUTURE
WHEREAS, The Committee on the Future was authorized by
the Chesterfield County Charter, adopted on February 26, 1987;
and
WHEREAS, The committee on the Future was established to
forecast the condition of the County in the future and to create
the means by which the County can cope with future needs or
problems that are likely to occur; and
WHEREAS, The Committee on the Future shall seek to
anticipate long range problems and changes within the county and
develop solutions that can be considered by elected officials to
lessen any adverse effect on the County because of future
changes; and
WHEREAS, The committee on the Future's 111990 Vision 2020"
report resulted in a plan that addresses both the broad vision of
the County in the year 2020 as well as strategic plans in the
areas of education, the natural environment, transportation and
government structure; and
WHEREAS, Mr. A. Paul Cox, Jr. demonstrated leadership,
sensitivity and commitment to the committee on the Future while
in the capacity of Chairman of the group.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of supervisors hereby extends its gratitude to Mr. A. Paul
Cox, Jr. for serving as Chairman of the committee on the Future
during the development of the "1990 Vision 202011 report and
acknowledges the good fortune of the County to have such an
outstanding gentleman as one of its residents.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
MEETING DATE ~
December 11, 1991
SUBJECT;
ITEM NUMBER:
8.
Womenls Club of Chester and Lucy Carr Nursing Home
residents presentation.
COUNTY ADMINISTRATOR1S COMMENTS:
SUMMARY OF INFORMATION:
The Women's Club of Chester and Lucy Carr Nursi'ng Home
residents have requested several minutes to make a surprise
presentation to Mr. C. F. Currin, Jr.
ATTACHMENTS: YES C
NO 11
SIGNATURE:
PREPARED BY~
COUNT~TRATOR
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: December 11,. 1991
9. A.
ITEM NUMBER:
SUBJECT; UTILITY PUBLIC HEARING: Ordinance to Vacate a 60 I Right of
Way known as York Street within Homes Acres Subdivision
COUNTY ADMINISTRATOR' S COMMENTS~
R e..c..~d
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SUMMARY OF INFORMATION:
Justin L. Burkey, Jr., has submitted an application requesting the
vacation of a 60 I right of way known as York Street in Home Acres
Subdivision. Ms. Christine Lowe, an adjacent land owner, is opposed to
the vacation. This request has been reviewed by staff and denial is
reconunended because several lots would be landlocked. The County
Attorney indicates that any reduction in value to the landlocked lots
would constitute a taking' and subject the County to the payment of
damage s .
This item was deferred from the November 13, 1991 meeting of the Board
of Supervisors.
RECOMMENDATION :
Staff recommends that the Board deny the request to vacate a 60' right
of way.known as York Street within Home Acres Subdivision.
DISTRICT: Bermuda
ATTACHMENTS: YES 1m
NO D
FfiEPAREO BY; --uJ~ 'U/.~~
Willis W. Pope, Manager
Right of Way Division
Department of Utilities
SIGNATURE:
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COUNTY A"DMIN STRATOR ..
010
808-9891
VICINITY SKETCH
UTILITY PUBLIC HEAllIKlG: ORDINANCE TO V ACA'I.:~~~O' AND VARIABLE WIDTH
~ RIGHT 0F'~WAY KNO~S HOME ACRES WITHIN HO~CRES SUBDIVISION
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
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9.B.
MEETING DATE: Decemb~r II, 1991
ITEM NUMBER:
SUBJECT;
Consideration of Approval of a Purchase Contract with
Gray Loblolly Company for 218 Acres for the Lake
Chesdin Park
COUNTY ADMINISTRATOR. S COMMENTS~
SUMMARY OF INFORMATION:
This item was deferred at the November 27, 1991, meeting.
County Staff has been negotiating with Gray Loblolly Company
(uGray") for the purchase by the County of approximately 218 acres for
the creation of Lake Chesdin Park. The proposed purcha~e price is
$1,000 per acre, which is substantially below the appraised value of
the land. The County would be obligated to construct an access roadway
and waterlines through the park which could be used by residents of an
adj acent development planned by Gray. Gray had requested that the
agreement be contingent upon its receipt of zoning approval for the
planned development, but that contingency is not part of the proposed
contract. The purchase of an adjacent parcel may be necessary to
construct the desired access. Estimated expenses including land
acquisition and improvements total $900,000. The current balance for
this project is about $560,000. State recreational access funds may be
available to help defray the expenses of road construction. The
County's obligation to construct the access road is contingent upon the
County receiving recreational access funds.
Recommendation: Staff recommends that the Board authorize the
County Administrator to execute a purchase contract substantially in
the form as attached. ~.
PREPARED BY; ~ · ~
ATTACHMENTS: YES lit
NO 0
Steven L. Micas
County Attorney
0600:1487b:b44
SIGNATURE:
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COUNTY ADM I Nt STRATOR
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BOS-9891
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REAL ESTATE SALES CONTRACT
THIS CONTRACT OF SALE (this nContractn) is dated as of the
day of
, 1991, by and between GRAY LOBLO~.ltY COM-
PAN Y, a Virginia limite d partnership therein . called n SE LLER n, and the
COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the
Commonwealth of Virginia, herein called "PURCHASER".
\VI-IEREAS, SELLER is the owner of a certain parcel of land in Matoaca
District, Chesterfield County t Virginia, containing approximately 218
acres, more or less (the "Real Property"), and being a part of the parcel
designated as Tax Map #178-( (1))-12 (the "Land") on that certain plat
entitled "Lake Chesdin Park Scheme C-2 Revised," dated September 4,
1991 and revised September 19, 1991, and prepared by Resource Planners,
Inc. (the "Plat"), a copy of which is attached hereto as Exhibit "A"; and
WHEREAS, SELLER desires to sell and PURCHASER desires to pur-
chase the Real Property as shown on EXflIBIT "Au for use as a public
park (the "Park").
THEREFOltE, in consideration of the mutual covenants herein con-
tained, and other good and valuable consideration, the receipt and suffi-
ciency of which are hereby acknowledged t the parties agree as follows:
1. CONVEYANCE
(a) SELLER agrees to sell and PURCHASER agrees to purchase
the Real Property, together with all improvements thereon and appurte-
nances thereunto belonging (collectively, the nproperty").
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(b) SELLER agrees to convey the Property by General Warranty
Deed (the "Deed") ~ The Deed shall reserve for the benefit of the SELLElt
an easement on a portion of the roadway to be developed by PURCHASER
as provided in Section 7 below for access to SELLER's proposed r~:Sidential
"
development on the property designated as parcels A and B on the Plat
( "Residential Development") ~ PUR C HA S ER shall also provide to SE ~LER ,
at closing, an easement for an entrance sign for SELLER' s Residential
Development. Such entrance sign shall be located adjacent to State Route
602 ("River Road") and adjacent, to the entrance road to the Park at an
exact location to be mutually agreeable to PURCHASER and SELLER" The
sign shall comply with all applicable Chesterfield County ordinances in
effect at the time and shall be compatible with any Park identification sign
constructed and erected by PURCHASER.
2 ~ PURCHASE PRICE AND PAYMENT
The parties agree that the purchase price of the Property is One
Thousand and 00/100 Dollars ($1,000.00) per acre. The PURCHASER
acknowledges that the purchase price is below fair market value for the
Property. The exact acreage shall be determined by an instrument survey
as set forth in Section 4 below.
3. CLOSING AND TITLE
(a) This transaction shall be closed by delivery of the properly
executed Deed to PURCHASER against receipt by SELLER of the purchase
price and upon performance of all other obligations and satisfaction of all
conditions respectively incurred herein at the office of the Chesterfield
0603:5630:57
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County Attorney on or before
, 199 _
Total payment
shall be made at closing in cash or by certified check, cashier's check or
wired funds.
(b) At closing, SELLER shall convey to PURCHASER '.good and
marketable fee simple title to the Property, subject to restrictions and
conditions of record not adversely affecting the title. It is agree~ that
"good and marketable fee simple title" shall mean free and clear of all liens
or encroachments, but subject ,to agreements, conditions and restrictions
now of record not adversely affecting the title and not adversely affecting
use of the Property for its intended purpose.
4. SURVEY AND INSPECTION
(a) PURCHASER shall procure an instrument survey (ltSurvey")
prepared by a surveyor acceptable to PURCHASER licensed by the Com-
monwealth of Virginia. The Survey shall: (i) certify the exact acreage
contained in the Property; (ii) show frontage on all adjacent roadways and
(iii) show all easements, rights of way, improvements and encroachments
affecting the Property.
(b) Prior to the closing date, PUR CHASER or i t8 agents shall,
at their own risk and with no liability to SELLER, go onto the Property
to make inspections and studies as it deems nece~sary including soil
borings t environmental surveys and hazardous waste studies, which may
include inspection for underground storage tanks. This Contract is con-
tingent upon the PURCHASER receiving results from such inspections
which are acceptable to PURCHASER in its sole discretion.
0603:5630:57
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(c) As a covenant surviving any termination of this Contract or
the closing, PURCHASER agrees SELI.ER shall not be responsible for any
claims, costs, demands, or expenses resulting from such entry on the
Property by PURCHASER or its agents. If closing does not occur, as
covenants surviving any termination of tllis Contract, PURCHASER shall
restore the Property to substantially the same condition as existed qn the
date PURCHASER entered the Property to conduct its inspections to the
extent such restoration is necessary due to the PURCHASER's inspection of
the Property.
5. CLOSING COSTS
(a) At closing, SELLER will pay the following costs:
(i) SELLER '8 attorneys' fees, including the cost of
preparing the Deed;
(ii) Virginia grantor's tax; and
(iii) roll back taxes, if any, becoming due and owing due
to a change in use of the Property.
(b) At closing, PURCHASER will pay the following costs:
(i) All recordation costs; and
(ii) Title examination and title insurance costs.
6. WARRANTIES AND REPRESENTATIONS
The SELLER does hereby warrant and represent to t and CQve-
nant with, PURCHASER:
(a) That SELLER is the owner of the Property;
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(b) That the Property is not subject to any leases t subleases or
t~nants in possession, and that so long as this Contract is in effect,
SELLER shall not enter into any agreement granting to any person any
right with respect to the Property, or any section thereof;
(c) That there are no levies of any type whatsoever t arising
out of or in connection with the Property or the operation thereof, ~ which
are currently due and payable;
( d) That to BE LLER' s knowledge and belief, there is no action t
suit or proceeding pending, threatened, contemplated against or affecting,
either directly or indirectly, the Property;
(e) That SELLER shall not encumber the Property or allow the
Property to be encumbered by an liens, judgments or charges, which may
affect the marketability of the title;
(f) The individual executing this Agreement on behalf of SELL-
ER warrants that he or she has due authority to enter into this Agreement
on behalf of SELLER;
(g) SELLER has complied with and is not in default under or in
violation of any law, ordinance, rule, regulation, code or otller law appli-
cable to the ownership, development J operation and maintenance of the
Property;
(h) The Property is free from contamination by hazardous waste
and hazardous substances as those terms are defined under applicable
laws; and
00 0 13
0603:5630:57
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(i) SELLER agrees to defend, indemnify and hold PURCHASER
tiarmless from any expense of any kind arising out of the breach of these
representations ..
7 . ROADW A Y & UTILITIES
(a) PURCHASER shall use reasonable efforts to design and
construct an access roadway which shall serve and provide acces~, from
River Road to PURCHASER's Park. The roadway shall follow without
substantial deviation the route as depicted on the Plat, and shall extend to
the southern terminus of the Park as shown on the Plat. The roadway
shall be constructed in accordance with state highway standards for use as
an access road to the Park SllCh that the roadway 811al1 be accepted into
the state highway system. Upon completion of the roadway, PURCHASER
shall permit access to the roadway to residential traffic see~ing access to
SELLER's Residential Development. If under the state highway standards,
the use of the roadway by the residential traffic requires additional road
improvements to be constructed, SELLER shall bear any additional cost
associated with such improvements and PURCHASER shall cause such
improvements to be completed along with the construction of the roadway.
PURCHASER's obligation to construct the roadway is contingent upon
receipt of state recreational access funds in an amount sufficient to
complete construction of the roadway.
(b) PURCHASER shall use reasonable efforts to construct an
extension of water piping and connections from the existing water line in
River Road to the Property in sufficient capacity as is required for Park
0603:5630:57
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operations. It is anticipated that such water piping and connections shall
eitend to the southern terminus of the Park as shown on the Plat. In the
event that SELLER wishes to have the capacity of the water line increased
to serve its Residential Development t SELLER shall give PUll.CHASER
written notice of such requirement at least ninety (90) days prior to the
start of construction of the water line. SELLER shall bear any addi.tional
cost required for such increased capacity J and PURCHASER shall cause
such additional improvements to be completed along with the construction
and extension of the water line serving the Park's operations.
8. CONDITIONS TO CLOSE
(a) PURCHASER's obligations to close hereunder shall be con-
tingent upon SELLER's performance of all the obligations imposed on SELL-
HR.
(b) SELLE R' s obligations to close hereunder shall be con tin gent
upon PURCHASER's performance of all obligations imposed on PURCHASER.
(c) PURCHASER shall have satisfied itself that title to the
Property is good and marketable and acceptable to PURCHASER. for PUR-
CIIASER's purposes. PURCHASER shall cause title to be examined and the
property to be surveyed and objections reported to SELLER. If PUR-
CHASER shall report any title matters unacceptable to PURCHASER then
SELLER shall at its sole option (i) cause such objections to be cured, or
(ii) terminate the Contract. If SELLER terminates the Contract as set
forth herein" neither party shall have any further claim against the other.
0603:5630:57
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O~)ro
, .......
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(d) This Contract is contingent upon PURCHASER completing its
A~dministrative Procedure for Acquisition of Private Property for Public
Use - Policy #3000-1 and determining that the Property is suitable for its
intended use. If PURCHASER determines that the Property is not ::suitable
.~
for its intended use 1 this Contract shall be voidable at the option of PUR-
CHASER.
(e) This Contract is contingent upon a determination of sub-'
stantiaI accord by the Chesterfield County Planning Commission for the
PURCHASER's intended use of the Property.
(f) This Contract is subject to approval of and appropriation of
necessary funds by the' Board of Supervisors.
9. MISCELLANEOUS
(a) At Closing, SELLER shall donate to the PURCHASER treated
lumber having a cash value of approximately $30 t 000 for use at the Park
or at other Department of Park and Recreation projects.
(b) This Contract constittltes the entire agreement between the
parties, and it is understood and agreed that all prior agreements and
discussions between the parties are merged herein. No representations,
promises or inducements not included herein shall be binding on any party
hereto.
(c) The terms "PURCHASER" and "SELLER" shall be construed
in the plural, and the appropriate gender will be read into all pronouns
used herein, whenever the sense of this Contract so requires.
0603:5630:57
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(d) This Contract may not be changed orally, but only by an
agreement in writing t signed by all parties.
(e) The provisions of this Contract shall inure to the benefit of
and shall be binding on the parties hereto and their respecti\r.~ heirs,
divisees, successors and assigns and the legal representatives of.~ their
estate, as the case may apply.
(f) Whenever possible, each provision of this Contract shall be
interpreted ill such a manner as to be valid under applicable law; but if
any provision shall be ineffective, it shall be severed to the extent of
such invalidity without affecting or invalidating the remainder of this
Contract.
(g) This Contract is to be governed by and interpreted under
the laws of the Commonwealth of Virginia.
(h) The provisions, warranties, representations, covenants,
obligations and conditions of this Contract, and each of them) shall sur-
vive the execution and delivery of the Deed t and shall not be merged
therein.
WITNESS the following signatures and seals:
SELLER:
GRAY LOBLOLLY COMPANY
By:
Title:
General Partner
00 G
/2E
0603:5630:57
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PURCHASER: COUNTY OF CHESTERFIEIJD, VIRGINIA
By:
Lane B. Ram sey
County Administrator
APPROVED ft...S TO FORM:
Assistant County Attorney'
0603:5630:57
- 10 -
00
0/23
CHESTERFIELD COUNTY
~OARD OF SUPERVISORS
AGENDA
,'. ..
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<< .
MEETING DATE: December 11, 1991
ITEM NUMBER ~
9.e.
SUBJECT;
Streetlight Installation Cost Approvals
COUNTY ADMINISTRATOR' 5 COMMENTS:
......:J
SUMMARY OF INFORMATION:
BERMUDA DISTRICT:
Locations approved at the October 9, 1991 Board meeting
Intersection of Bermuda Drive and Stilton Drive
Cost to install streetlight: $295~OO
Inter~~ctlon of Stilton Court and Stilton Drive
Cost to install streetlight: $393.00
ATTACHMENTS:
YES'
NO Cl
FfiEPARED 8Y~ lZll1h! ( t# ~
Richard ~ McEllf1sh, P. E.
Director
Environmental Engineering
SIGNATURE:
COU~NISTRATOR .
00 024
BOS-9891
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.....
,...../
Board of Supervisors Agenda Item
Subject: Streetlight Installation Cost Approvals
Date: December 11, 1991
Page 2
BUDGET AND MANAGEMENT COMMENTS:
Prior to the December 11, 1991 meeting, $11,738 was available in the Bermuda
Street Light Fund. Another item on the agenda, if approved will transfer $11,000 out
of this fund and reduce the funds available to $738. The installation of the street
lights as estimated by Virginia Power will cost $688. After this action, the fund will
have a remaining balance of $50.
. :f}!~er, Dkector
(Jiudget & Management
00 025
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VIRGINIA POWER
Mr. Richard A. Leonard
Enviromnental Engineering
Chesterfield County'
P.o. Box 40
Chesterfield, VA 23832
~-ar Mr. Leonard:
" I
Thank you for your letter of 10 I ~11 . , regarding estimate
number 07 - ) I D - 3$ {, . We have' leted. our esti.ma.te to install
L - ~J"1 dD <t>e.d :Jt.t::r:lQ Lunen High Pressure 5<xiium I.umi.naire at
& -$ttd4.. -;D,. ~ ~t; 17'"~Z>/:
'!1le cost to the County for the installation of this light with # f. ~4./
d~plA-X wiring is $ 21"5- , descr~ as follows:
I
Total c:ost of job
Less revenue credi t at 4: 1 ratio
SUbtotal
Tax effect
Total cost to COlU1ty
$ l:..~ I
$ ~3~
$ 2Z~
: 21!-
'!his cost will be effective for ninety days fran the date of this letter. If
we do not receive your authorization to pnxeed with this ~rk within the
ninety day period 'He will cancel this project. Should you require this ~r}c
to be t:erforned at a later date, please make a new request and a new cost will
t:e sul:mi. tted to yrJU.
T1-e necessary engineering am constn1Ction lNCJrk is being' scheduled to provide
for connections of your service by 2., /18/., '2 . (This connection
date may vary slightly in t.he event of bad ~ther.) In order for us to be
able to provide service ~ the abJve connection date, the i terns checked below
must by ~1eted by I ~ I / t::t z- .
· r
V Letter of Authorization returned to Virginia ~r
Acquisition of right-of-way and/or State Highway Pennit
ShcJuld there be any questions, or if I can be of any assistance, please do not
hesitate to call Ire at 7'f: J - ~O2. 7 . ./~'".,
Sincerely, . , $1 V;. J..~~ .
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VIRGINIA POWER
Mr. Richard A. Leonard
Environmental Engineering
Chesterfield County
P.O. Box 40
Chesterfield, 'V1\ 23832
'",
Dear Mr. Leonard:
'n1ank you for your letter of It> /;0 /t11 , regarding estimate
number 07- / /0 - ~g ~ . We haVe ccmpleted our estimate to install
J- L":'!J;:I ~"'2~ Lurlen High Pressure Sodium Umtinaire at
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The cost to the County for the installation of this light with ~a AI--
d f IA... 'X wiring is $ tj a I , described as follows:
Total cost of job '$ ~ 37 -
Less revenue credit at 4: 1 ratio $ ".~2
~~l $ ~~
Tax effect $ Be
Total cost to COlUlty $ ~ 4t J
'!his cost will te effective for ninety days fran the date of this letter. If
\I1e do not receive your authorization to proceed with this work within the
ninety day period we will. cancel this project. Should you require this ~rk
to te :perfonred. at a later date, please n:ake a new request and a new' cost will
be sutmi tted to you.
- -
The necessary engineering and constnIction 'WOrk is teing' scheduled to provide
for connections of your service by w.~ 2 . (This connection
date ma.y vary slightly in the event 0 'Weather. ) In order for us to be
able to provide service by ~ above connection date, the i tans checked belC1W'
must by ccmpleted by / ~/)'" ~ .
, .
/I.etter of Authorization returned to virginia J?u...1er
Ac:quisition of right-of-way and/or State Highway Pennit
ShcR.J.ld there te any questions, or if I can be of any assistance, please do not
::~::y~ call fie at 7~/-~Z7. ;(~~e_~~
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fi-j' DEe 0 2 1991 ..
Service Representative
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
December 11, 1991
ITEM NUMBER:
lO.A.
SUBJECT;
Public Hearing to Amend Zoning Ordinance Relative
to Locating Site Plans by the Virginia Coordinate
System (NAD 83)
COUNTY ADMINISTRATOR' 5 COMMENTS:
R~c.~ f}~
SUMMARY OF INFORMATION:
BACKGROUND:
Chesterfield is now installing a Geographic Information System
(GIS) . The accuracy 'of land features and parcel boundaries as
shown on County maps will improve with this system. Even though
the Subdivision Ordinance has required subdivision plats to be
accurately located by the Virginia Coordinate System since 1974,
the Zoning Ordinance does not now require this same accuracy for
site plans. .' This ordinance Amendment will aid in compiling the
overall database for the GIS.
The Planning Commission held a pUblic hearing on October 15,
1991, and recommended approval of this amendment.
RECOMMENDATION:
The Planning commission recommends that the Board adopt the
zoning ordinance amendment relative to locating site plans by the
Virginia Coordinate System:
ATTACHMENTS:
YES~
FfiEPARED BY~
Thomas E. Ja on
Director of Planning
NO []
SIGNATURE:
~
COUNTY ADMINISTRATOR
o 0 0 .r:-; "~
t) L'
IDEC1191/A:AGENDA/gok
808-9891
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AN ORDINANCE TO AJ.'!END TEE CODE OF THE COUNTY OF
CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND
REENACTING SECTION 21.1-27J RELATING GENERALLY TO
LOCATING SITE PLANS BY REFERENCE TO THE
VIRGINIA COORDINATE SYSTEM.
BE IT ORDAINED by the Board of Supe~Jisors of
Chesterfield County:
(1) That~ Section 21.1-273 of the Code of the County of
Chesterfieldl 1978, as amended, is amended and reenacted as
follows:
Sec. 21.1-273. precaration and submission of site olans.
000
(c) Every' site plan shall be prepared in the following
manner and show the following information and location of
land uses where necessary and applicable:
000
courses and
the Vircrinia
000
0705:247.txt
00 031
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"J
e CHESTERFIELD COUNTye
P.o. Box 40
CH ESTER FI ELD, VI RG I N IA 23832.0040
-
....
BOARD OF SUPERV~SORS
MAURICE B. SULLIVANt CHA!RMAN
M IDLOTHIAN DIST AICT
C. F. CURRIN, JR.. VICE CHAiRMAN
BERM UDA DISTRICT
G.H.APPLEGATE
CLOVER HILL DISTRICT
HARRY G. DANIEL
DALE DISTRICT
LANE 8. RAMSEY
COU NTY A OM I N tSTRA TOR
JESSE J. MAYES
MA TOACA DISTmCT
MEMORANDUM
SUBJECT:
Richmond News Leader
Chesterfield County Board of supervisors
November 15, 1991
Meetings and Coming Events
One ( 1) time, Wednesday, November 27, 1991
One ( 1) time, Wednesday, December 4, 1991
TO:
FROM:
DATE:
Please confirm by calling the Clerk to the Board
of supervisors Office at 748-1200. Also, please
fax me a computer printout of the ad--Fax number
748-3032.
PLEASE SEND TEAR SHEET WITH BILL.
jb
Attachment
l
~
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!.~~
(~~(
BOARD OF SUPERVISORS
e CHESTERFIELD COUNTye
P.O. Box 40
CH ESTER FI ELD, VI RG IN lA 23832-0040
MAURICE B. SULL\VAN, CHA\RMAN
M IDLOTHIAN OISTA~CT
C. F. CURRIN, JR.. ViCE CHAIRMAN
BEA MUDA DISTRICT
G. H. APPLEGATE
CLOVER HilL DISTA'CT
HARRY G. DANlEL
DALE DIST R leT
JESSE J. MAYES
MA TOACA DISTRICT
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Progress Index
Chesterfield County Board of supervisors
November 15, 1991
Meetings and Coming Events
One (1) time, Wednesday, November 27, 1991
One (1) time, Wednesday, December 4, 1991
Please confirm by calling the Clerk to the Board
of Supervisors Office at 748-1200. Also, please
fax me a computer printout of the ad--Fax number
748-3032.
PLEASE SEND TEAR SHEET WITH BILL.
~
s
jb
Attachment
LANE B. RAMSEY
COUNTY ADM' N ISTRA TOR
~~
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TAKE NOTICE
Take notice that the Board of Supervisors of Chesterfield
County, Virginia, at a regular meeting on December II, 1991
at 9:00 a.m. in the County Public Meeting Room at
Chesterfield Courthouse, Chesterfield, virginia, will hold
public hearings to consider:
1. An ordinance to amend the Code of the County of
Chesterfield, 1978, as amended, by amending and
reenacting section 21.1-273 relating generally to
locating site plans by reference to the Virginia
Coordinate System.
2. An ordinance to amend the Code of the County of
Chesterfield, 1978, as amended, by amending and
reenacting section 12-138 relating to itinerant and
transient merchants.
copies of the ordinances are on file in the County
Administrator's Office, Room 504, 9901 Lori Road,
Chesterfield, Virginia, and may be examined by all
interested persons between the hours of 8:30 a.m. to 5:00
p.m., Monday through Friday.
Richmond e
Nfw5papers, ff1)1](o
e
An Affiliate of M edi a General
P.o. BOX C-32333
RICHMOND, VIRGINIA 23293-0001
804-649-6000
DATE
CUS TO M ER
A COUNT NUMBER
12/C14/91
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
ATTN: JOAN DOLEZAL
~t. O. BOX 4C)
CHESTERFIELD VA
c;3832
DATE
DESCRIPTION
CHARGES
LINES RUNS
CREDITS
TOTAL
INCHES AMOUNT
11/27
LEGAL NOTICE
DEe 11,1991 AT 9:60 AM
I
3()
OJ
L,.
183. GCt
Ri~hmond Newspaper~, Inc.
, ~Illb,l i sher c,f[
THE .'RICHMOND TIMES-D'ISJ:'ATCH
THE RICHMOND NEWS L~ADER
-IME-EmIcf
Take notice that the Board 01 ~Su.
pervlsors of. Chesterfietd County,
'Virginla, at a. regu lar meeting on
DeCember 11, 1991 at 9:00 a.m. in
the County Public Meeting Room
af Chesterlield Cou1fhouse, Ches-
terfleldl Virginia, wiH hold public
hearings to consider:
1. An ordinance to amend the
Code of the County of Chester-
field, ,1978. as amended, by-
amending and reenacting Section
21.1-273 relating geoeraUy to
locating site~lans by reference to
i the Virginja Coordinate System.
'2. An ordinance to amend the
Code 01 the County of Chester-
field, 1978. as amendedl by
amending and reenacting Section
~ 12-138 relattng to itinerant and
J t ran&lent merchants.
. lCopias of the ordinances are on
file in the County Administratorls
office, Room 504, 9901 lore Road.
Chesterf~e'd. Virginia, and may be
examjned by all interested per-
sons between the hours of 8:30
8.m. to 5:00 p.m., Monday
through Friday.
This istcI certify tha~ the att1ached LEG:AL NOTlejE
was publishe.'d by Richrf1clYld .Newspaper~s, Ir,C".., tir. the qity
elf RichrncIYld,: State .!tlf Vil'~g~i'(lia, Ctr, :the fC1llcf;wirlg datles:
i . l
I ~
N1ews Leade~r
11/27/91
12/C)4/91
Ti n'-es-D i spiatch
, .
. .
t
The first
l
i Y'ls'e.,.....t i c.rf :be i 'rIg
,
9 i y'eYI. II . .
l1t/27/91
Irn to and subscrib~d before
-LlEC- ~
r Nc~t
state clf Vi :giYfia
City elf Rich:rnc,IYld
My cc.rllrn i ss i or, ex pires My Commission Expires January 6. 199r
; >.-.'- f)
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WHEN REMITTING P~EASE R;EFER TO! YOUR CUSTOMER # 2120806 j
'U@lfm ..~ c:::> I
183. 6e)
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/ · ;' '. ~"?f >' ::~~~.~t:~ ' ',." '.' ../ , ~
... ....,:r,...... ". "'''l"/ ....'./ )- ~. ...... '"
0/0 CASH DISCOUNT IF PAlO ON
OR BEFORE 15th OF THE SUCCEEDING MONTH.
NO DISCOUNT ALLOWED THEREAFTER.
. _. .. . ~ ... ..... ~.. I ~ ......
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CHESTERFIELD COUNTY
BOARD OF SUPE RV I SORS
AGENDA
"-....~...~
,.
f.,.
MEETING DATE : December 11 , 1991
ITEM NUMBER:
lO.B.
SUBJECT:
Public Hearing to Consider an Ordinance Reducing the
License Tax for Itinerant Merchants
COUNTY ADMINISTRATOR' 5 COMMENTS:
SUMMARY OF INFORMATION:
Currently, itinerant merchants doing business in the County
are required to pay an annual business license tax of $500.00.
Pursuant to the attached letter request, Chairman Sullivan has
requested that the Board consider reducing the amount of the
annual itinerant merchant's tax to $250.00 for itinerant
merchants who do business within a fully enclosed and operating
shopping mall. Other itinerant merchants such as roadside flower
vendors and seafood sellers would continue to be taxed at the
$500.00 rate._ The Commissioner of Revenue estimates the impact
of such a reduction would be to reduce annual itinerant merchant
license tax revenues by .$3,000.00. If the Board were to change
the license tax on itinerant merchants at this meeting, the new
tax would be effective for the 1992 calendar year and could not
be legally applied retroactively.
PREPARED BY~
ATTACHMENTS:
YES I
Steven L. Micas
County Attorney
NO 0
OSOO:1602a:b44
SIGNATURE:
<<
COUNTY AD I NI STRATOR
CO 032
BOS-9891
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF
CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND
REENACTING S 12-138 RELATING TO
ITINERANT MERCHANTS
BE IT ORDAINED by the Board of Supervisors of
Chesterfield County:
(1) That section 12-138 of the Code of the County of
Chesterfield, 1978, as amended, is amended and reenacted as
follows:
Sec. 12-138. Same - License reauired: amount of tax.
Every itinerant merchant who is not expressly exempt
from tax under the provisions of this Division 4 shall
obtain a license for the privilege of doing business in the
county and shall pay a license tax of the applicable amount
set forth below:
(a) Unless otherwise provided in some other section of
this Code, the license tax for each itinerant
merchant, other than those described in
subparagraphs (b), (c), (d), (e).L afl6 (f) and (g)
shall be five hundred dollars ($500.00) for each
location used during the tax year.
000
( q)
A license tax of two hundred fifty dollars
($250. 00) for each location used durinq the tax
year shall be imposed on any itinerant merchant
who sells qoods, wares" services or merchandise
within a fullY enclosed shopping mall which
mall contains permanent retail establishments.
That this ordinance shall be effective on January
(2)
1,1992.
0403:283.txt
11/08/91
Rev 11/13/91
CO 033
BOARD OF SUPERVISORS
e e
CHESTERFIELD COUNTY
P.O. BOX 40
CHESTERFIELD, VIRGINIA 23832
(804) 7 48-1211
.' ~.:'
MAURICE B. SULLIVANt CHAIRMAN
M IOLOTHIAN OIST RIel
c. F. CURRIN, JR., VICE CHAIRMAN
BERMUOA 015T R leT
COUNTY ADMINISTRATOR
LANE B. RAMSEY
G. H. APPLEGATE
CLOVER HilL D1STAICT
HARRY G~ DANIEL
DALE 0151 R I CT
JESSE J. MAYES
MATOACA 01 8T RIel
December 10, 1991
Mr. Alvin T. Kline
Bellwood Flea Market
9201 Jefferson Davis Highway
Richmond, Virginia 23237
Dear Mr. Kline:
This letter is in response to your December 5, 1991 letter to me
regarding certain sections of the County Code related to the
administration and enforcement of itinerant merchants license
taxes. Thank you for taking the time to correspond with meA and to
articulate the issues you have with this particular ordinance.
As I understand your letter, your primary issue deals with\the fact
that the Bellwood Flea Market is selling both. new and used
merchandise at your Route 1 location. In discussing your
activities with the County Attorneys' Office and county License
Inspector, the issue of whether the Code provides for the selling
of new merchandise was discussed from a historical and legal
context. The resul ts of this discussion lead me to advise you that
the County I s ordinance does not provide for the' selling of new
merchandise through the section of the license code dealing with
flea markets and craft shows. The County Attorney's office advises
me that such an interpretation would require the introduction of
new language, a public hearing and the affirmative approval by the
Board of Supervisors to incorporate language which inserts the word
new in the text dealing with merchandise. I am attaching a paper
entitled IIVendor' s Selling New Merchandise Within Flea Markets"
that thoroughly explains the legal ramif ication of selling new
merchandise within section 12-39.1 of the County Code. If you
should have questions regarding the interpretation of this
Ordinance I request that you contact Assistant county Attorney
Jeffrey Mincks for interpretation and explanation.
If the flea market wishes to cont~nue to have vendors that sell new
merchandise, each vendor must obtain an Itinerant Merchants License
for the given tax year to sell such commodities.- Such a license
can be obtained by coming to the government complex and meeting
with the appropriate Business License officials in the commissioner
of Revenue's office.
""',/
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Mr. Alvin T. Kline
December 10, 1991
Page 2
I regret that we have a difference of op1nlon regarding the
interpretation of this ordinance. The only legal redress to
changing this interpretation is to amend the ordinance to
explicitly state that new merchandise may be sold under Section 12-
39.1 of the County Code. Thank you for taking the time to respond
with me.
?;zlA ~
Lane B. Ramsey ~
County Administrator
LBR.ajc.admn56
Attachments
"10
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^N OHLHN^NCE TO AMEND THE CODE OF THE
COUNTY OF ClIESTEHFIELD, U.I78, AS AMENDED.
Uy AIJl)lNC) SEc~rlON 12-39..11tELA1~lNG TO
IJUSINESS LICENSE 1."AX^l~lON OF
l"Ll~^ MA ItJ{ lrr AN IJ C ItA J:~f'r SllOW S
BE IT OIUJ^1 N ED by the Bourd of Supervisors of Chesterfield CuulIty:
(1) Thut the Code of thc County of Chcsterfield, 1978. us umended,
is ullIcnded by udding thc following section. .
See. 12-:J 9 ;1. lilcu IHur l<e t ulld craft SllOW S II
(u) Ever person en fa fed in the business of or unizin I rumotin
U1' manog-ing a {len mnrltct or croft show shall obtain a license . for the
privilege of doin~ such busim.HiB in the County and sholl (laY 0 license tux
equul to thirty dollors or thirty-six hundredths of one percent of the totul
1'05S recei ts from all sules of oods or merchandise sold b individuals
ortici lotin in such flen market or craft show, whichever is reater.
(l.J) II Flea Morlwt 01' cruft show" sholl include all shuw consistin of
n g;roup of persons or IIIcrchnnts selling goods. wares or merchandise such
us hobb crufts, antiques I art worl'.s or second-hund urticlcs, or an
conlbinotioll of t 11ese t
(c) No individual participating in 0 flea market or croft t;how 8S u
merchant sholl be liobl~ for nn license tuxation on his 1'055 rccei ts
generated ut such show under thi8 chapter if the promoter. munuger or
organizer of the show obtains .0 license and pn}'.B the license tax us
)l'ovldcd in this section. nnd if the merchunt 1'0 arts to such Humoter I
I1wlluger or organizer the mcrchnnt's totn! gross receipts from such shuw.
(d) Nothing contuined in this section shall be construed to relieve
allY promoter. manager or orgunizer of u flca murket or cruCt show of the
obligution to pur any other license tuxes that mu~ be imposed by this
c}lupter.
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VENDORS SELLING NEW MERCHANDISE WITHIN FLEA MARKETS
According to the st~te Code of Virginia, Title 58.1-3717
(B) and the Chesterfield County Code, 12-137, an Itinerant
Merchant is a peLson who transacts business on a tempo~ary
or tLansient basis, for less than one year. The state permits
a maximum $500.00 tax for Itinerant Merchants. Chesterfield
County charges $500.00. Specific provisions were made to charge
$50.00 for Itinerant Merchants selling edible perishables or
Christmas trees or greens not grown or produced by them.
Under section 12-~9.1 of the County code relating to Flea
Markets and Craft shows, this section allows a group of merchants
to sell, in a show, without being required to purchase any
other license / as long as the show was run by a promptor w~'o
paid a tax based on the gross receipts of all participants
in the show. The code lilnits the businesses eligible under
this section, - to ttlose who sold goods, wares and merchandise
defined as: Uhobby crafts, antiques, artworks or secondhand
articles, or any combination of these." No new items are to
be sold under this section .of the code without a proper license.
Under Section 12-117 of the County code, every person
engaged in the business of a retail merchant shall obtain a
license for the privilege of doing business in the County and
shall pay a license tax. The term "retail merchant", shall
include evecy person who sells goods, wares and merchandise
for any purpose other than resale. The amount of license tax
to be paid shall be equal to ten dollars {$10.00) for all gross
receipts below five thousand dollars ($5/000.0Q) and twenty
hundredths of one per centum of the gross receipts of the business
e
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in excess of five thousand dollars ($5,OOO~OO). (Must have
signed a year's leasea)
Section 12-1.1 of the County code, exempts businesses
who are taxed on gross receipts, if their gross receipts.do
not exceed three thousand dollars ($3,000.00) during the taxable
year. If vendors do not exceed $3,000 during the taxable year,
then no payment would be necessary for a County license, however,
they would be required to file with the Commissioner of Rev~nue
of Chesterfield County. In addition, all trade names would
have to be registered with the Clerk of the circuit Court,
and proper zoning would be required before a license could
be issued.
Should there be any questions please call: B. R. Wilkinson
or K. R. Diana, License Inspectors of Chesterfield County at
748-1229, 748-1776 or 748-1506.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEET ING DATE: December 11, 1991
ITEM NUMBER:
II.A.
SUBJECT;
Request for Additional Funding for Metropol i tan
Richmond Convention and visitors Bureau (MRCVB) to
Support Greater Richmond Sport Backers, Inc.
COUNTY ADMINISTRATORI S COMMENTS:
~EeBn1If1eM4 (-lp/~' Y1u~ f~~P(- w:,/I ~
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SUMMARY OF INFORMATION:
The MRCVB has requested additional funding of $25,000 from
Chesterfield and neighboring localities to support Greater
Richmond Sports Backers, Inc. These funds will be used to help
attract national sports events to the Richmond Metropolitan Area.
Background:
The Greater Richmond Sports Backers, Inc. was organized to help
promote the Richmond Metropolitan Area as a location to bring
state national and international sporting events to this area.
The City of Richmond and Henrico County have already donated
$25,000 each. The private sector has donated $100,000. The
efforts with the efforts of the Richmond Convention and Tourism
Board. This organization consists of representatives from the
three jurisdictions. The staff of the Chesterfield County Parks
and Recreation serves on this board.
Recommendation: .
staff recommends that $25, 000 be appropriated
outlined above.
ATTACHMENTS: YES 0
NO ~
PREPARED BY~
M. D. IIpet
Director
Parks and Recreation
SIGNATURE:
C~'NISTRATOR
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805-9891
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Agenda.. Item
Degemher 11, 1991
Page 2
Budget and Management Comments:
If this item is approved, it is recommended that the County
Administrator be authorized to amend appropriation as necessary'
to identify funds of $25,000 for MRCVB to support Greater
Richmond Sports Backers, Inc. The appropr ia tion of $ 25 , 000 in
fees related to courthouse maintenance will reduce general fund
expenditures for courthouse maintenance, which can then be
applied to this use.
OR~ -- ~
J~fues J L. stegmaier
(pirector
Budget and Management
00 Oa5
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
....., .
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MEETING DATE; December 11 , 1991
ITEM NUMBER ~
11.B.
SUBJECT:
Supplemental Appropriation - School Operating Fund
COUNTY ADMINISTRATORIS COMMENTS:
R~d fJfft~
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SUMMARY OF INFORMATION:
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On April 10, 1991, the Board of Supervisors approved the 1991-92 Appropriation
Resolution, which included an appropriation to the School Board Operating Fund
of $211,755,800. A total of $5 million of the FY92 School Board Approved Budget
of $216,755,800 was withheld. The Superintendent and other School Board staff
have discussed with County staff the critical need for the $5 million
appropriation withheld from the FY92 School Board Approved budget. County and
School staff agreed that an appropriation of $2.5 million of the withheld $5
million appropriation should be requested by the School Board in December, 1991,
with the remainder to be requested in the March/April 1992 timeframe.
School Board staff presented a first quarter budget review to the School Board
on October 29, 1991 . S i nee th at time, Schoo 1 Budget s ta ff have rev i ewed
expenditures through October 31) 1991, and projected expenditures through the end
of FY92. In order to cover all expenditures through June 30, 1992, the School
Board needs the full $5 million appropriation withheld by the Board of
Supervisors, and desires to request the first $2.5 million at this time. The
School Board requests that $2.4 million of the $2.5 million be appropriated to
the Ins t ruet ion appropr i at i on category to cover sa 1 ari es, pri nt shop expen se s., and
special education tuition needs. Transportation and Operation & Maintenance
categories are estimated to have excess appropriations at this ti~e of $100,000
and $300,000, respectively.
PREPARED BY~ iL~ Q \ ~
Thomas R. Fulghum ..
School Board Superintendent
ATTACHMENTS: YES B
NO 0
SIGNATURE:
COUdNISTRATOR
00 036
... ~'.Ch~st~rfield countY.d of Supervisors
~cember 11, 1991 Agenda
Page 2
-
. .
The Adml ni stration and Attendance & Heal th category is 1n a defici t po'si ti on and
. needs an. additional appropriation of $50~,OOO, to cover expenses incurred in ~he
recent reorganization of~t~e Central Office and to properly. code clinic aides to
.the ~ Attendance & Hea J ~h. category ~ rather . than as' ori 9i na 11 y coded. as
instructional aides in the Instruction'category~
REOUESTED ACTION:
The School Board requests that the Board. of Supervisors approve the attached..
reso 1 ut ion ,. wh i ch appropri ates to the ; dent i fi ed appropr; at i on ca~egori es $2;5
million of the'$5 million appropriation withheld from the School Board 1991~92
Approved.budget.
BUDGET AND MANAGEMENT. COMMENTS:
On Novem~er 21, 1991, the Liaison Committee discussed this requested action.
Staff agreed that based on .current revenue projections. funds will be available to
cover this $2.5 million appropriation. The availability of funds to cover the
rema)ning $2.5 cannot be confirmed at this time. .
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4-91
14:1.8 Dr.
Gibson/M~S P.02
. Aillthment
VIRGINI~t a regular meeting'
of the Chesterfield County School
Board held Tuesday evening,
'December 10, 1991, at seven-
thirty o'clock in the County
, Meeting Room at ~he Chesteffield
.. County . Courthouse Complex . .
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PRESENT: Jean P. Copeland. Chairman
,., ;. Timothy - Carte'r Brown, Vice-Ch~1 rman
'John A. Cardea, MD -
. Elizabeth B. Davis
Marshall W.- Trammel 1.,_ Jr.
- RES 0 L U'T ION
WHEREAS on April 10, 1991, the Chesterfield' County Board of Superv1sors approved
the"FY92 Appropriati~n Resolution. which appropriated $211,755,800 of the total
FY92 School Board Approved Operating Fund budget of $216.755,800. and thereby
with~eld $5.000,000 of the FY92 School Board Approved Operat1ng Fund
appropriatio~; and. WHEREAS both School' ~oard and County staff have d1~cussed
this matter and have agreed that the School Board should req~est a transfer of
an additional appropriation of $2,500,000 to the School Operating Fund during the
month of December, 1991; NOW THEREFORE BE IT' RESOLVED, on motion of
t seconded by .
, the Chesterfi e 1 d
County School Board requests the Chesterfield County Board ~f.Supervisors to
tran$fer the appropriation of $~,500)aOO of the withheld $5,OOOtOOO to the FY92
School Board Operating Fund and to approve the adjustments as. folJows, by
appropriation category~ in the School Board Oper~t~ng Fund:
Instruction
$2,400,000
Administration and Attendance &.Health. 500,000
Transportation (. 100,000)
Operations & Maintenance ( 300~OOO)
Total School Operating Fund Increase $2,500,000
Pat Bartlam) Clerk to the Board
a copy teste
Thomas R. Fulghum, Superinte~ent
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BOARD OF SUPERVISORS
CHESTERFIELD COUNTY
P~O. BOX 40
CHESTERFIELD, VIRGINIA 23832
(804) 748-1211
MAURICE B. SULLIVAN. CHAIRMAN
M ~DLOT H IAN OtSTA1CT
c. F. CURRIN. JR., VICE CHAIRMAN
BERMUDA O~STR1CT
G. H. APPLEGATE
CLOVER HILL 01 ST RICT
COUNTY ADMINISTRATOR
LANE B. RAMSEY
HARRY G. DANIEL
DALE D~ST Riel
JESSE J. MAYES
MATOACA 0151 R1CT
December 10, 1991
Mr. Alvin T. Kline
Bellwood Flea Market
9201 Jefferson Davis Highway
Richmond, Virginia 23237
Dear Mr. Kline:
This letter is in response to your December 5, 1991 letter to me
regarding certain sections of the County Code related to the
administration and enforcement of itinerant merchants license
taxes. Thank you for taking the time to correspond with me" and to
articulate the issues you have with this particular ordinance.
As I und~rstand your letter, your primary issue deals with the fact
that the Bellwood Flea Market is selling both new and used
merchandise at your Route 1 location. In discussing your
activities with the County Attorneys' Office and County License
Inspector, the issue of whether the Code provides for the selling
of new merchandise was discussed from a historical and legal
context. The resul ts of this discussion lead me to advise you that
the County I s ordinance does not provide for the- selling of new
merchandise through the section of the license code dealing with
flea markets and craft shows. The county Attorney's office advises
me that such an interpretation would require the introduction of
new language, a public hearing and the affirmative approval by the
Board of Supervisors to incorporate language which inserts the word
new ~n the text dealing with merchandise. I am attaching a paper
entitled IIVendor's Selling New Merchandise within Flea Markets"
that thoroughly explains the legal ramification of selling new
merchandise within section 12-39.1 of the County Code. If you
should have questions regarding the interpretation of this
Ordinance I request that you contact Assistant County Attorney
Jeffrey Mincks for interpretation and explanation.
If the flea market wishes to continue to have vendors that sell new
merchandise, each vendor must obtain an Itinerant Merchants License
for the given tax year to sell such commodities.' Such a license
can be obtained by coming to the government complex and meeting
with the appropriate Business License officials in the Commissioner
of Revenue's office.
",~
e
e
Mr. Alvin T. Kline
December 10, 1991
Page 2
I regret that we have a difference of op~nl.on regarding the
interpretation of this ordinance. The only legal redress to
changing this interpretation is. to amend the ordinance to
explicitly state that new merchandise may be sold under Section 12-
39.1 of the County Code. Thank you for taking the time to respond
with me.
Sincerely, ~
~-6 ~~
Lane B. Ramsey
County Administrator
LBR.ajc.admn56
Attachments
. I."
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. ~
AN OHlHNANCE TO AMEND THE CODE OF THE
COUNTY OF CHESTERFIELD. 1978, AS AMENDED,
Uy AI)IJINC. SI~C1~lON 12-39.1 ItELA1'ING TO
1.\ US IN ESS 1.11 CEN SE rfAXArI'lON OF
11tLl~A MAltl{lrl~ AND CIlAF'f SlJOWS
BE I T Oil DAl N ED by the Bourd of Supervisors of Che~terfield Cuunty:
(1) Thut the Code of the County of Chesterfield, 1978, us amended,
is UlIlcllded by udding tile followirlg section.
See. 12- 39.1. l;'lcu lnurl~et UIld craft S110WS.
(n) Ever person en fU fcd in the business of or umZln I ru010tin
U1' munogillg' u Dca murl..ct or craft show shall obtuin a license. for the
riviLe fC of doin such businc6B in the Count and shull }u a license tux
equal to thirty dollars or thirty-six hundredths of one percent of the total
1'058 recei ts from all sules of oods or merchandise sold b individuals
artici )utin in such flen ffiurh.et or craft show, whichever is reater.
(b) "Fleo Morl{ct 01' croft show" shall include an shuw consistin of
u group of persons or merchants selling goods. wures or merchandise such
us hobb crufts, antiques i art works or second-hand urticles. or an
COD) binn tiOl1 of these.
(c) No indi viduul purticipaUng in 0 flea market or craft Bilow 86 u
merchant shall be liable for nn license tuxation on his ross recei ts
generated ut such show under this chapter if the {>romoter, munuger or
organizer of the show obtains . u license and puye the license tax us
provided in this section I ~nd if the merchant reports to such p mmoter,
manager or or~unizer the merchant's total gross receipts from Bueh show.
(d) NothinK contained in this section shall be construed to relieve
any promoter I manuger or organizer of u nUll market or cruft show of the
~bligntion to pay any other license tuxes that mny be imJ..>oscd by this
chnpter.
, "/
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~' ...
VENDORS SELLING NEW MERCnANDISE WITHIN FLEA MARKETS
Accocding to the st~te Code of Virginia, Title 58.1-3717
(B) and the Chesterfield County Code, 12-137, an Itinerant
Merchant is a person who transacts business on a temporary
or transient basis, for less than one year. The state permits
a maxilnum $500.00 tax for Itinerant Merchants. chesterfield
County charges $500.00. Specific pLovisions weLe made to chaLge
$50.00 fOL ItineLant Merchants selling edible perishables or
Christmas trees or greens not grown or produced by them.
UndeL Section 12-~9.1 of the County code relating to Flea
MaLkets and Craft Shows, this section allows a group of merchants
to sell, in a show, without being required to purchase any
other license, as long as the show was run by a promptor w~o
paid a tax based on the gross receipts of all paLticipants
in the show. 'rhe code lilnits tIle businesses eligible under:
this section, - to trIose who sold goods, wares and merchandise
de fined as: "110bby era f ts, an t iques , artworks or secondhand
articles, or any combination of these." No new items are to
be sold under this section of the code without a proper license.
Under section 12-117 of the County code, every person
engaged in the business of a retail merchant shall obtain a
license for the privilege of doing business in the County and
shall pay a license tax. The term "retail meLchant", shall
include every person who sells goods, wares and meLchandise
for any purpose other than resale. The amount of license tax
to be paid shall be equal to ten dollars ($10.00) for all gross
receipts beloW five thousand dollars ($5,000.00) and twenty
hundLedths of one per centum of the gross receipts of the business
e
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~~
in excess of five thousand dollars ($5./OOQ~OO) a (Must have
signed a year's lease.)
Section 12-1~1 of the County code, exempts businesses
who are taxed on 9ross receipts, if their gross receipts~do
not exceed three thousand dollars ($3,000.00) during the taxable
year. If vendors do not exceed $3/000 during the taxable year,
then no payment would be necessary for a County license, however,
they would be required to file with the Commissioner of Rev~nue
of Chesterfield County. In addition, all trade names would
have to be registered with the Clerk of the circuit Court,
and proper zoning would be required before a license could
be issued.
Should there be any questions please call: B. R. Wilkinson
or K. R. Diana, License Inspectors of Chesterfield County at
748-12291 748-1776 or 748-1506.
.f
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEET ING DATE :
December 11, 1991
ITEM NUMBER:
II.C.
SUBJECT:
Streetlight Requests
COUNTY ADMINISTRATORIS COMMENTS:
SUMMARY OF INFORMATION:
BERMUDA DISTRICT:
Intersection of Chesterfield Meadows Drive and Old Wrexham
Road at the dead end near Homeland Court
MATOACA DISTRICT:
Intersection of Hickory Road and Woodpecker Road
Intersection of Hickory Circle and Hickory Road
Intersection of Hickory Road and River Road
4249 Hickory Road
ATTACHMENTS: YES 18
PREPARED By;~0.1xC&1~
Richard M. McElf ish ,6' p" E .
Director
Environmental Engineering
NO CJ
SIGNATURE;
COUN~ISTRATOR
00
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805-9891
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STREETLIGHT REQUEST
Bermuda District
DATE OF REQUEST: November 20, 1991
I
TAX MAP: 96-09
NAME OF REQUESTOR: Mr~ William Wright, President, Wrexham
Estates Association
ADDRESS: 6115 Chesterfield Meadows Drive, Chesterfield, VA 23832
PHONE NUMBER - HOME: 751-0236
\~ORK: 748-5859
o
REQUEST IS LOCATED AT THE INTERSECTION OF Chesterfield
Meadows Drive AND Old Wrexham Road at the east end
where Old Wrexham Road dead ends near Homeland Court
D
REQUEST IS NOT AT AN INTERSECTION.
THE REQUESTED LOCATION
FOR THIS LIGHT:
D A POLE ALREADY EXISTS AT THE SPECIFIED LOCATION.
POLICY CRITERIA:
1. INTERSECTION:
Qualified
2. VEHICLES PER DAY: Not Qualified
3. PETITION: Qualified
COMMENTS: Requestor states: "This area has been a problem due
to people f~om outside the neighborhood parking, meeting others
(at all hours of the night), dumping trash, and drinking alcholic
beverages. The police must be called frequently to report these
incidents."
Attachment: Vicinity Sketch
00 040
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STREETLIGHT PETITION
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This petition is in request for the installation of a streetlight
at the following location: Wf-eX2t~ G1;-q~:5 ~C)\cl '-\J\{e,v~qYYl~ct,.-:"
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STREETLIGHT REQUEST
Matoaca District
DATE OF REQUEST: November 18, 1991
TAX MAP: 181-12
NAME OF REQUESTOR: Ms Rhonda N~ Wynn
ADDRESS: 4249 Hickory Road, Ettrick, VA 23803
PHONE NUMBER - HOME: 526-0901
WORK: 524-7553
o
REQUEST IS LOCATED AT THE INTERSECTION OF
Hickory Road
AND Woodpecker Road
D
REQUEST IS NOT AT AN INTERSECTION.
THE REQUESTED LOCATION
FOR THIS LIGHT:
o A POLE ALREADY EXISTS AT THE SPECIFIED LOCATION.
POLICY CRITERIA:
1. INTERSECTION:
Qualified
2. VEHICLES PER DAY: Qualified
3. PETITION: Qualified
COMMENTS: Requestor states: "I have seen several strangers
(young menl teenagers) walking and standing in the street during
late hours and early morning. I have witnessed a peeking tom,
car alarms and security lights have been set off. My mailbox has
been vandalized twice. I have also witnessed cars in the ditch
in front of my house. A friend of mine has pUlled them ourt with
a towbar on several occasions. A neighbor told me after I bought
it that the home I had moved into had been broken into and the
stove and light fixtures stolen. I hope this matter will be .
handled as soon as possible."
Attachment: Vicinity Sketch
00 044
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STREETLIGHT REQUEST
Matoaca District
DATE OF REQUEST: November 18, 1991
TAX MAP: 181-12
NAME OF REQUESTOR: Ms Rhonda N. Wynn
ADDRESS: 4249 Hickory Road, Ettrick, VA 23803
PHONE NUMBER - HOME: 526-0901
WORK: 524-7553
o
REQUEST IS LOCATED AT THE INTERSECTION OF
Hickory Road
AND River Road
D
REQUEST IS NOT AT AN INTERSECTION.
THE REQUESTED LOCATION
FOR THIS LIGHT:
o A POLE ALREADY EXISTS AT THE SPECIFIED LOCATION.
POLICY CRITERIA:
1. INTERSECTION:
Qualified
2. VEHICLES PER DAY: Qualified
3. PETITION: Qualified
COM:MENTS: Requestor states: flI have seen several strangers
(young men, teenagers) walking and standing in the street duri'ng
late hours and early morning, I have witnessed a peeking tom,
car alarms and security lights have been set off. My mailbox has
been vandalized twice. I have also witnessed cars in the ditch
in front of my house. A friend of mine has pUlled them ourt with
a towbar on several occasions. A neighbor told me after I bought
it that the home I had moved into had been broken into and the
stove and light fixtures stolen. I hope this matter will be
handled as soon as possible,"
Attachment: Vicinity Sketch
00 04~"?r
V
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STREETLIGHT REQUEST
Matoaca DistLict
DATE OF REQUEST: November 18, 1991
TAX MAP: 181-07
NAME OF REQUESTOR: Ms Rhonda N. Wynn
ADDRESS: 4249 Hickory Road, Ettrick, VA 23803
PHONE NUMBER - HOME: 526-0901
WORK: 524-7553
o
REQUEST IS LOCATED AT THE INTERSECTION OF
Hickory Circle
AND Hickory Road
D
REQUEST IS NOT AT AN INTERSECTION.
THE REQUESTED LOCATION
FOR THIS LIGHT:
o A POLE ALREADY EXISTS AT THE SPECIFIED LOCATION.
POLICY CRITERIA:
1. INTERSECTION:
Qualified
2. VEHICLES PER DAY: Qualified
3. PETITION: Not Qualified
COMMENTS: Requestor states: tlI have seen several strangers
(young men, teenagers) walking and standing in the street during
late hours and early morning. I have witnessed a peeking tom,
car alarms and secu~ity lights have been set off. My mailbox has
been vandalized twice. I have also witnessed cars in the ditch
in front of my house. A friend of mine has pulled them ourt with
a towbar on several occasions. A neighbor told me after I bought
it that the home I had moved into had been broken into and the
stove and light fixtures stolen. I hope this matter will be
handled as soon as poss 1ble . t~
Attachment: Vicinity Sketch
00
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STREETLIGHT REQUEST
Matoaca District
DATE OF REQUEST: Novembe~ 18, 1991
TAX MAP: 181-08
NAME OF REQUESTOR: Ms Rhonda N~ Wynn
ADDRESS: 4249 Hickory Road, Ettrick, VA 23803
PHONE NUMBER - HOME: 526-0901
WORK: 524-7553
D
REQUEST IS LOCATED AT THE INTERSECTION OF
AND
o
REQUEST IS NOT AT AN INTERSECTION.
THE REQUESTED LOCATION
FOR THIS LIGHT:
4249 Hickory Road
D A POLE ALREADY EXISTS AT THE SPECIFIED LOCATION.
POLICY CRITERIA:
1. INTERSECTION:
Not Qualified
2. VEHICLES PER DAY: Qualified
3. PETITION: Qualified
COMMENTS: Requestor states: If I have seen several strangers
(young men, teenagers) walking and standing in the street during
late hours and early morning. I have witnessed a peeking tom,
car alarms and security lights have been set off. My mailbox has
been vandalized tw1ce~ I have also witnessed cars in the ditch
in front of my house. A friend of mine has pulled them oULt with
a towbar on several occasions~ A neighbor told me after I bought
it that the home I had moved into had been broken into and the
stove and light f1xtuLes stolen. I hope this matter will be
handled as soon as possible .."
Attachment: Vicinity. Sketch
00 047
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STREETLIGHT PETITION '~~.:./~. .~ 'r'~~
This petition is
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CHESTERFIELD COUNTY
BOARD OF SUPERVl SORS
AGE NDA
MEETING DATE: Df2~Qmn~r ] J ~ 19q1
ITEM NUMBER:
11.0.1.
SUBJECT:
Request for Bingo/Raffle Permit
COUNTY ADMINISTRATOR1S COMMENTS;
~eL~d IJ~~
SUMMARY OF INFORMATION:
~ Year
Bingo/Raffle 1992
Monday 7 p.m. & Sunday 1 p.m.
(Poseidon Swimming is the successor organization to BRAC/VACS. As of
the date of the agenda item, Poseidon Swimming has not received their
501(C)3 IRS designation. If the designation is not received by
December 11, the matter should be deferred until January 2, 1992.)
Mid-Cities Civic Association Bingo/Raffle 1992
Monday nights/Saturday mornings
Bingo/Raffle 1992
Friday 7 p.m.
Bingo/Raffle
Fridays 6 p.m.
Bingo/Raffle . 1992
Tuesday 7~/m.. ,
FfiEPARED BY;~' ~
Steven L. Micas
County Attorney
The County Attorney's Office has reviewed the following applications
for bingo/raffle permits and has determined that the applications meet all
statutory requirements:
Organization
Poseidon Swimming, Inc.
St. Augustine .Church
Beach Community Grange
1992
Forty Homes Et 8 Chevaux
Voiture 1530
~ATTACHMENIS: YES 0
bJ.ngo/b4-LI ( O. 1)
NO ~
SIGNATURE:
c/ttI(
COUNTY ADMINISTRATOR
00 Os t)
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AGENDA ITEM
December 11, 1991
Page 2
(Bingo/Raffle)
Organization
e
Monacan Athletic Boosters
St. Michaels Parents
Association
Virginia Deer Hunters
Association
Clover Hill High School PTSA
Richmond James River Lions Club
Richmond James River Lions Club
e
~ Year
Raffle 1992
Various weekdays and
evenings
Raffle 1992
May 2, 1992
10:00 a.m.
Raffle 1992
Annual Fall Banquet
(Date to be determined)
6:00 p.m~
Raffle 1992
At various athletic
events
Bingo/Raffle 1991
Friday nights 7-10:30 p.m.
Bingo/Raffle 1992
Friday nights 7-10:30 p.m.
00 0
53
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APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES
The undersigned application, pursuant to ~18.2-340.1, ~~. of the Code of Virginia, requests the Board of
Supervisors of Chesterfield County to issue a permit to conduct bingo games ___, raffles ____, or both ~
_~~in~t.the '.W 1~~~ calendar year. This application is for a new _ or_ renewal ~_ permit. !!l
support of this application, the applicant offers the following information under oath:
1.
Proper name of organization: 'PQSe'..)c~ ~ ~ L M..""" 1,J,6 " :ewe..
Address of organization I s headquarters: Z'1?,o Gu:N Dowa=: C Ill. ~ . M,DL.-OT1-1tl'v'J VA' Z~Il.a ·
, ,
2.
3.
Address where all records of receipts and disbursements are permanently filed:
4.
Name
/I 00 CA. ':>~ ~o"'\'QW 'Ko... ~') M 'blA;>,,*,-,,:~ l V 1\ 'e '3 t\ ~
and address of owner of the property described in 3 above. ~NN" 1).c~~
\\00 C~TU<l-\c\..\...oW Re~, N\1t)L~-n~I~ V/l., a3\\~
J
5. Address or addresses where bingo games will be held or raffle drawings conducted:
;3Q:> f0r....f) GvMHoIJ~ ikA."O
+ /5808 ..J,.1'~f,.t,IoJ~is /-I14~
NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION.
7.
Dates or days of week and time when bingo games or raffles will be held at the above address(es):
M(Jr.lD-N.f~ M- 1 ~ (eooJll.tJic~ 14~ t ~.u"^i!> A-t- / ~ (JerA;i"LS~~ ~is & ')
Time patrons are admitted gnd sales begin: 57J ~o.lk~.e.z.) 1 II ~ ~~ ~ Ilrt ')
Date when organization was founded: P;;..~ M/I1U!..H l"le<t} kQ~ ~s,- 1 ) l'l~
6.
8.
9.
Has your organization been in existence and met regularly in Chesterfield County for two years
immediately prior to m~king this application? Yes ~ No______
10.
Is your organization cULrently and has your organization always been operated in the. past as a
non-profit organization? Yes ~ No
11.
Internal Revenue Code section for tax-exempt status was granted (if applicable)
12. State the specific type and purpose of your organization: ~ A~tfEl>. Ae.T/~t.ZS (J1C.
:LJ Q. cnC. p_,...; ~j
13. If renewing a permit, were financial reports filed on time and in compliance with applicable legal
requirements? Yes ~ No
14~ List below gross receipts, if any, from all sources related to the operation of bingo games or instant
bingo by calendar quarter for the 12-month period immediately prior to the date of this application:
1st qtr: S
A) fA
,
2nd qtr: $ A!~) S~ 3i"d qt,: S 1;)1; 9DI
4th qtr: S
/ 9~113tJ9
,
15. Officers of Organization:
~
President: ~ "S1Tl.cBl-
Vice President: 1e~ Guy
See r e ta ry : k.A.lZ.c...,J At UN 50 JJ
::re3s~!'er: _ -.JiM _' f4k~L::_..:.__
~
2.9~o G'-<.tJJ>o~ kr~
l~o~ R()~l~ DI"(L..€' Ro.
Icree '-I,CJGS~ V.(..
~.. M,LLC~ pt...
Bus. Phone Home Phone
"'J:i:::..~
2.7"L-" 2,1'- 7
7+$ - Z~
27(.' 3-1/0
16. Member authorized within the organization to be responsible for conduct and operation of bingo games or
raffles: Name: DoN r':JA 1)eJJ $O,.J Address: /100 CM'It..e" /loLL ow fa>.
Home Telephone Num~er '37~ -0340 Business Telephone Number:
I
17. Do you, and each officer, director and member of the organization fully understand the following:
A. It is a violation of law to enter into a contract with any person, firm, association, organization
(other than another qualified organization pursuant to ~18.2-340.13 of the Code of Vir~1nia),
partnership or corporation of any classification whatsoever, for the purpose of organizing,
managing or cpnducting bingo games or raffles? Yes ~ No
-over-
cdl1668:C42
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B. The organization must maintain and file with the County's Internal Audit Department complete
records of receipts and disbursements pertaining to bingo games and raffles as required by State
and County Law, and that such records are subject to audit by the County.s Internal Audit
Department? Yes ~ No
c. +he organization must remit an audit fee of 1% of gross receipts with tt)e Annual ~1n~ncial Report
not later than ~unless gross receipts are less than S2,OOO? Yes ~ No'
D60/ifF
D. The organization must furnish a complete list of its membership upon the request of the County
Internal Audit Department or other designated representative of the Board of Supervisors?
Yes V No
E. Any organization found 1n violation of ~18.2-340.10 of the Code of Virginia, authorizing this
permit is subject to having such permit revoked and any organization or person, shareholder,
agent, member or employee of such organization who violated S18.2-340 or Article 1.1 of Chapter 8
of Title 18.2 of the Code of Virginia, may be guilty of a felony? Yes ~ No
F. The organization must provide written notification to the County Internal Audit Department of any
change in elected officers or bingo chairperson during the calendar year covered by this permit?
Yes ~ No
18. Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws,
or other legal documents ~hich describe the specific purposes for which the organization is chartered
or organized and must complete the Resolution below.
19. Your organization ~ submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County
as an application fee.
20. Additional pages where necessary to fully complete this application may be attached.
21. Have you and each officer of your organization read the attached permit and do you and each officer
agree on behalf of the organization to comply with each of the conditions therein?
Yes V'" No
22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40,
Chesterfield~ Virginia 23832 or by hand to: Route 10 and Lori Road, Administration Bldg, Room 503.
23. I hereby swear or affirm under the penalties of perjury as set forth in S18.2-434 of the Code of
Virginia, that all of the above questions have been completely answered and that all the statements
herein are true to the best of my knowledge, information and belief?
\nINESS the following Signatur~nd seals:
Signature of Applicant: _______________~ ~
Name: Q~W" ~~~
Title: 13,N6o C t.,",Arl~AcN
Address: lloo CAsT&4"~c.~ t(", AAlj2......"iltI~ J \IA z. '3 t\'3
Business Phone:
~""R-o~40
Home Phone:
STATE OF VIRGIN~ ~
CITY/COUNTY OF ~/'. to-wit: .
Subscribed and sworn to before me, G,a...ll~ ltA tJ~rn.~
City/County anrl State afores~td, this ~ da
, t ~J.
My Com:~isll!on Expires: '.;--=--..__
.'----:-~ 1BV.~ti\lnissTon rxpires }I~ay 1i~ 1905
RESOLUTION
BE IT RESOLVED THIS /2 day of N() 1.1 J 19 <1, (date resolution passed), that "DON""'"
~~~cJ
is hereby authorized to apply to the Chesterfield County Board of
Supervisors for a bingo/raffle permit on behalf of this organization fOr the ~ calendar year.
.-II" .It~}~ to [" 1~. U1. -l:~S
cdl1668:C42
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CHESTERFIELD OOUNIY
BINGO/RAFFLE
PERMIT
t;.'
By Resolution of the Chesterfield County Board of Supervisors duly adopted on ,
pem1ssion is hereby granted to J>O~ I Oc~ '5""~I""""LN4 J 'L1ct.. to conduct B:\~ 6~ , I2~Le:.wr;;:
during the calendar yur ,ct." '- . 1llIS PERllII WILL EXPIRE ON DECEMBER 31, ICfq~.
!'his permission 1s granted ,ubject to the follav1Dg conditions:
1. Except for Teasonable and prapeT operating costs and prizes t DO part of the gross receipts derived by your
organiz~tlon ~y be used for any purpOG~ other than (1) those layful religious, charitable, co~nity or educa-
tional purposes for Whlth your organization is specifically chartered or organized and (11) expenses relating to
the acquis1t1on, construction, maintenance, or repair of any interest in the real property involving the opera-
tion of your organization and used for lawful religious, Charitable, community or educational purposes.
2. Your organization shall not enter into a contract with or otherwise employ for compensation any person or firm,
.~soc1at1on. organization (ether than l:I1ot.her qual f{ied organization pursuant to 118.2-340.1.3 of the Cocje of
Virginia, 1950. as amended). partnership or corporation of any classification whatsoever t for the purpose of
organizing, managing or conducting bingo games or raffles.
3. No person, except a bona fide member of your organization who shall bave been a ~mber of the organization for at
least ninety (90) dsys prior to luch participation, ahall participate in the management, operation or conduct of
any bingo game or raffle; provided however, that the spouse of any bona fide member or a firefighter or rescue
squad member employed by a political subdivision ~1th which the volunteer firefighter or rescue squad member 1s
associated may participate in the operation and conduct of a bingo game or raffle if . bona fide member is
'present. In addition, no peTSon shall receive any remuneration for participating in the management, operating or
conduct of any such game or raffle.
4. YOUT organization shall not enter into any contract with or otherwise employ or compensate any member of your
organization regarding the lale of bingo supplies or equipment.
5. Your organization shall not ~ard any bingo prize money or merchandise valued in excess of the following amounts:
(a) no hingo door prfz~ .hal1 exceed twenty-five dollars ($25.00), (b) no regular bingo or special game shall
exceed one hundred dollars C$lOO.OO}. and (c) no bingo jackpot, of any nature whatsoever, shall exceed one
thousand dollars <$l,OOO.OOl. nor shall the total amount of.bingo jackpot prizes awarded in one calendar day
exceed one thousand dollars ($1,000.00).
Your organization shall bot award any raffle prize or prizes vaiued at more than one hundred thousand dollars
($100.000.00) during anyone calendar year. In no event shall your organization join with any other organization
in establishing or contributing to.._the maintenance of any jackpot. ~
6. Your organization shall maintain a record 1n writing of the dates on which bingo 1s played, the n~ber of people
in attendance on each date and the amount of the receipt6 and prizes paid on each such day. You~)organlzation
shall also maintain s record of the name and address of each individual to whom . door prize, Tegu~r or special
bingo game prize or jackpot from the playing of bingo is awarded, 8S ,well as. the amount of such award. The
org~nlzat1on shall also maintain an itemized record of all receipts and disbursements, including operating cQsts
and use of proceeds incurred in operating bingo games. .
7. Your organization shall not place or perm1 t to- be placed any sign or signs advert1& ing any bingo ~ame on the
premises or within one hundred (100) yards of the exterior of the pre~ises where such bingo game is to be con-
ducted.
... OVER ...
8. '"
_I
Records of all bingo and raffle receipts and disbursements shall be kept ~ shall be filed annually under oath
~11th the County Internal Audit Department on a form furnished by that department. Your report shall be submitted
to Internal A~d1t not later than the first day of November of each calendar yeaT for which a permit has been
issued and yo~r report shall be a mat ter of publ ic record. Each report shall inc.lude a record of the gross
receipts and disbursements of your organization for the year period which commenced on the first day of October
of the previous year and ended September 30 of the current year. In add i tion t if ,our organization t s gross
receipts exceed $50,000 during any calendar quarter, you must file an additional accounting of all receipts and
disbursements during such quarter no later than 60 days following the last day of luch quarter.
ANY ORGANIZATION VIOLATING 11115 CONDITION SHALL HAVE lIS PERMII AUTOU1TlCALLY REVOKED.
9. No person shall pay OT receive for use of any premises to conduct any bingo games or raffles a sum of money in
exC~6s of the current fair market value of the premises and in no event shall such sum of money be based upon or
determined by a percentage of the proceeds derived from the bingo games or raffles.
10. Your organization shall not hold bingo games more frequently than two calendar days in anyone calendar week
unless a special permit 1s granted by the Board of Supervisors of Chesterfield County for more frequent games.
....
11. Your organization 1s authorized to play instant bingo as a part of the bingo gamesj provided however, that:
(a) Instant bingo may be conducted only at such time as a regular bingo game, as defined in i18.2-340.1(2)
of the Code of V1T~inia, is in ~rogress and only at such locations and at such times as are specified
in ~e bingo pe~it application;
(b) Your organization shall not derive more than thirty-three and one-third percent (33 1/3%) of its gross
receipts from the bingo games by the playing of "instant bingo" or "bingo in any rotation";
(c) Your organization shall maintain complete and accurate records of the date, quantity and card value of
instant bingo supplies purchased as ~el1 as the name and address of the supplier of such instant bingo
supplies. Your organization shall also maintain a written invoice or receipt from a non-member of the
organization verifying any info~ation required by lawi and
Cd) Your organization shall not sell an instant bingo card to an individual below sixteen yeaTs of age.
12. In addition to the conditions contained in this Permit, your organization shall c~ly with all provisions of the
Code of V1r~lnia and the Code of the Count~ of Chesterfield, 1978, as amended, Tegarding Bingo Games and Raffles.
13. The !oard of Supervisors may deny, suspend or revoke the permit of your organi~at1on for any non-compliance with
the conditions of the Code of the Countv of Ch~sterfield or the Code of Virginia.
14. JJ..~ PERSON, SHAREHOLDER. AGENT, HDiBER OR EMPLOYEE OF YOUR ORCANlZAI"ION VIOLAIING ANY OF THESE CONDmONS SHALL
BE GUlLIY OF A KISnntEANOR Am> UPON CONVIC'IION THEREOF SHALL BE SUBJECI TO A FINE OF NOT MORE IHAN ONE THOUSAND
DOLLARS OR 10 CO~TIht:MEh"i IN !Pi annrrt JAIL FOR NOI M:>RE ntAN nlELVE MONTHS OR BOTH. A VIOLATION OF CONDITION 1
ABOVE SHALL BE Pm,~SRABLE BY IMPRISONMENT OF NOT LESS ntAN ONE YEAR, NOR MORE I'HA.N FIVE YEARS OR BY A FINE OF NOT
MORt iHAN ONE DiOUSAND DOLlARS OR CO~rlNEME~"'I IN THE COUhTi JAIL FOR NOT KlR[ niAN TWELVE IDNIRS OR BOTH. .
15. THIS PER..'1II MuST BE ~Ul AI THE END OF EACH CALENDAR YEAR BY !HE BOARD or SUPERVISORS.
16. THIS PERMIT IS VALID ONLY AT !liE tDCA!ION PROVIDED ON DiE PE&.'iIT APPLlCAI"IvN 1'0 HOLD BINGO GAMES AND RAFFLES.
17. THIS PERMIT OR A COPY THEREOF MUST BE POSTED ON THE PREMISES '-llER[ BIl'GO GAMES OR RAFFLES ARE CONDUCTED. THIS
PER.'iIT IS NOT ASSIGNABLE.
BOARD or Sl'PERVISORS
By
OiA I PJ-W:
Attest:
COL~~ ADMINISIP~IOR
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activities of the organization, shall be entitled to share in the
distribution of any af the corporate assets upon dissolution of
the Corporation. No direct or indirect activities of the
Corporation shall consist of the carrying on or propaqanda or
ot~erwise attempting to influence legislation or participating in
or int$rvening in any political campaign on behalf of any
candidate for political office.
(e) The Corporation shall not engage in any
transaction which inures to the private advantage of any
substantial contributor to the Corporation, a member of the
family of such substantial contributor, or a corporation
controlled by such substantial contributor.
3. The Corporation is to have only one class of members.
These members must be approved by the Board of Directors. The
members shall have no right to vote with respect to the election
of Directors, Amendments ot the Articles of Incorporation, or any.
other matter, however, the Board of Directors may, at their
discretion, elect to place certain issues before an advisory vote!
, of the membership of the Corporation.
4. The business affairs of the Corporation shall be managed: .'
by a Board of Directors. The ini tial Direc~:or shall be Joan M.
O'Donnell, whose address is P. O. Box 300, 10100 Iron Bridge
Road , Chesterfield, Virginia 23832. The initial DirectorJlhall
\". ! :: .
elect twe 1 ve ( 12 ) D i rec tor s to serve un ti 1 the first annual~.
meeting of the Board of Directors.
Thereafter, Directors sball
elect their successors.
5. The By-Laws may provide for the election or appointment I
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by the Board of Directors of any Executive Committee consisting
of two or more of their number. Executive Committee shall have
such duti~s and shall possess such rights and ~cwers as may
lawfully be delegated to it by the Board of Directors.
6. Upon dissolution af the Corporation, the Board of
I~ Directors shall, after paying or making provisions for the
payment of all of the Corporation's liabilities, turn over all
assets to one or more organizations organized and operat~d ;
t
exclusively for charitable, educational or other purposes as
'.
shall at the time qualify as exempt organization(s) under Section ;;
501 {el
(3) of the Internal Revenue Code, as the Boare of
Directors shall determine.
7. The post office address of the initial registered office
of the Corporation is P.o. Box 300, 10100 Iron Bridge Road,
Chesterfield, virginia, 23832. The name of the county in which
the initial registered office is located in the County of
Chesterfield, virginia and the name of its initial registered
agent is Joan M. O'Donnell, who is a resident of the State of
virginia and a member of the Virginia State Bar and whose
business address is the same as the address of the ini ti.a 1
registered office of the corporation.
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8. 'rhe duration of the Corporation is to be perpet:!al.
WITNESS th~ tOllowing signatures and seals this ~ day of
r<ft.l/1'V.Lw ' 19 8 9 ·
D~\CV~J
M. QtOONNELL, Incorporator
STATE OF VIRGINIA,
County ot ChHsterfield, to-wit:
I,;:;;;;',T4.. E~"""ric::..k, a Notary PubLic of and for the
County and State aforesaid, do he~eby certify that J~dn M.
O'Donnell, Incorporator, whose name is signed to the writing
dbove near i ng da t~ on the /~ ~ day of ::::;;,.e- , 1989, has
acknowledged the same before me in my County and State aforesaid.
Given under my hand this ~~ .day of~~- , 1989.
My comr,li 5sion expi res ~W'r /'-; ~f.r I
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CO~I~IONWE^L9rll OF V I RO I N I A
S.r^TE CORPOHATION COMHISS ION
^ugu~ t 7, 1989
Tho Stlltc Corpornljon Commission has found the accompanying
art i c 1 09 S u bm i. t t (! dOll b n II a 1 f 0 f
POSEIDON SWIMMINGJ INC.
to comply wi.th tltn rHquir(!mont~ of law, and confirms payment of
all rolated r(~cs.
Thureforo, it is Ol1DEHED that this
CERTIFICATE OF INCORPORATION
be issued nnd admitted to record with the artic.les of incorpora--
tion in the Of rico of tho Clerk of the Commission, effective
. ^ u g us t 7, 1 I) 81.1 .~
Tho corporation is grantl!d tho authority conferred on it by law in
accordance with tho articlos. subjoct to the conditions and re-
strictions imposed by law9
STATE CORPORATION COMM~SSION
By 7T~~
Commissioner
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CORP^CPT
CIS20422
89-08-03-0101
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CHESTERFIELD COUNTY
BOARD OF SUPE RV I SORS
AGE NDA
MEETING DATE:
necember II, 1991
ITEM NUMBER:
~biu-i-n
y:~ /If
II,]) t.
SUBJECT:
EMERGENCY ITEM
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The County Attorneyls Office has reviewed the following applications
for bingo/raffle permits and has determined that the applications meet all
statutory requirements:
Organization ~ Year
South Richmond Rotary Club
Raffle
Thursday, 12:30 - 1:30 p.m.
1991
South Richmond Rotary Club
Raffle
Thursday, 12:30 - 1:30 p.m.
1992
\
PREPARED BY; ~
ATTACHMENTS: YES 0
NO 0
Steven L. Micas
County Attorney
bin~o/b44(12)
SIGNATURE:
COUNTY ADMINISTRATO~
805-9891
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APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES
Ihe undersigned application, pursuant to filB.2*340.1, ~ ~. of the Code of Vir~inla, requests the Board o~.
Supervisors of ~e3ierfleld County to issue a permit to conduct bingo games ___, raffles ~, or both ~
durinlit the 1'J7? calendar ye~"". nd s application is for a new _ or renewal V permit. In
support of this application. the applicant offers the followin~ information under oath:
ytJ/fr//Ze:
Proper name of organization: ~<.,- ~ hlJ/f4 6 C I r 0/8 Jf'}-u X /51 ~
2. Address of organization's headqUarters: 15970 ff/P'?y't!j;"[,L /4~p .
1.
3. Address where all records of receipts and disbursements are permanently filed:
/~ld/~~;Y hiLL j2dt9P
4. Name and address of owner of the property described in 3 above.
!:0/;u/<e /53 () l *
5. Address or addresses where bingo games will be held or raffle drawings conducted:
/{~ldL~/~~?&J?ud~
NOTE: THIS PERMIT IS VALID ONLY AI THE ABOVE LOCATION.
7.
Dates or days of week and time when bingo games or raffles will be held
/,:'0 c) /~
5-' 00 .f/ ,A1
1923
at the above addressees):
6.
E/Ic7-/ 7d~rMv
,
Time patrons are admitted and sales begin:
8.
Date When organization was founded:
9. .
Has your organization been in existence and met'regula~in Chesterfield County for two years
immediately prior to m~king this application? Yes ______ No______
10. . Is your organization currently an~ your organization always been operated in the past as a
non-profit organization? Yes ______ No______
12.
11.
was
13.
If renewing a permit~re financial reports filed on time and in compliance with applicable legal
requirements? .Yes _ No
14.
List below gross receipts, if any, from all sources related to the oFeration of bingo games or instant
bingo by calendar quarter for the 12-month period immediately prior to the date of this application:
1st qtr: ~6J2.37 2nd qtr: sthff5JI13rd qtr: S $"0/tJ.I:C/4th qtr: sr&;M~
Vice President': .
3.5.
Officers
President:
Secretary:
J ,. '_
Treasurer:
16.
Member authorize~Wi~hJP the prga~~J;~~/~ be responsible for con
raffles: Name :A I CP#~/) K/K/CLri..;tV'V Address: -
Home Telephone Number ~~~-JJ1~ Business Telephone Number:
17.
Do you, and each officer, director and member of the organization fully understand the following:
., A. It is a violation of law to enter into a contract with any person, firm, association, organization
(other than another qualified organization pursuant to ~18. 2-340.13 of the Code of Virginiaf~'
partnership or corporation of any classification whats~ev~ for the purpose of organizing, "
managing or conducting bingo games or raffles? Yes X. . No _ - - ."
-nver-
cd 11668: C4j.
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B. Ihe organization must maintain and file with the Countyts Internal Audit Department complete
records of receipts and disbursements pertaining to bingo games and raffles as required lby State
and County Law, and that such records are subject to audit by the County.s Internal Audit
Department? Yes ~ No______
c. The organization must remit an audit fee of 1% of gross receipts with the Ann~Fina~Clal Report
not later than November 1 unless gross receipts are less than $2,000? Yes ______ No ------
D. The organlz~tlon must furnish a complete list of its membership upon the request of the County
Intema~dit Department or other designated representative of the Board of Supervisors1
Yes_ No_
E.' Any organization found in violation. of ~18.2-340.10 9f the, Code of Virginia, authorizing this
permit is subject to having such permit revoked and any organization or person, shareholder,
agent, member or employee of such organization who violated S18.2~340 or ~ie 1.1 of Chapter 8
.-of Title 18.2 of the Code of Virginia, may be guilty of a felony? Yes ______ No______
F. The organization must provide written notification to_ the County Internal Audit Department of any
change ~lected officers or bingo chairperson during the calendar year covered by this permit1
Yes _ No _' - .
18. Your organization ~ attach a copy of the organization's charter, articles of incorporation, bylawsj
or other legal documents which describe the specific purposes for which the "organization is chartered
or organized and must complete the Resolution below.
19. Your organization ~ submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County
as an application fee.
20. Additional pages where necessary to f~lly complete this application may be attached.
21. Have you ,nd each officer of your organization read the attached permit and ~o you and each officer
agree ~ehalf of the organization to comply with each of the conditions therein?
Yes_No_
22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40,
Chesterfield, Virginia 23832 or by hand to: Route 10 and Lori Road, Administration Bld~, Room 503.
23. 1 hereby swear or affirm. under the penalties of perjury as set forth in 518.2-434 of the Code of
Virginia, that all of the above questions have been completely answered and that all the statements
herein are true to the best of my knowledge, information and belief?
Title:
Home Phone:
WITNESS the following signatures and
S~gnature of Applicant:
Name:
Address:
Business Phone:
STATE OF VIRGINY.j . L. L . ~
CI?, /COUNTY. OFC/Jr;:> ~ r ti2/Aoc!:;"tt :
~$ubScrI"p.d and '''',m tn before me, __ k4!..,IJf .J~ ' a Notary Public 1n and for the
__City/CountY1 and State aforesAid, this ~~~ day of ~) 19~.
tI?~it.. t m d1:lA,U~
~otary Public
My Commission Expires:' IY!~L ~ /1'1B
RESOLUTION ~ ~ J-:f"
BE ;}RESOLVED THI L day of bEe. . 19c// (date resolution pas~ed). thatRi~k3 ~1~
~1f~~/1'~ ~/~_/ C) 1s hereby authorized to apply to the Chesterfield County Board of
Supervisors for a bingo/raffle permit on behalf of this organization for the I'~~~calendar year.
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A thorlzed signature (Ofi>;~r or Di~
cd11668:C42
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CHESTERFIELD ro~n
BINGO/RAFn.E
Pt:PJiII
By Resolution of the Chesterfield Coun~ Board of Supervisors duly adopted on
permissiDn 1s hereby granted to
during the calendar YeAr
to conduct
. nl1S PIRMlI WILL EXPIRE ON DECEMBER 31,
1hls pe~lsl1on il granted subject to the fol1ovtng conditions:
1. Except for reasDnable and prope.r operating' costs and prizes, DO part of the gross receipts derived by your
organization ~y be used for any purpoc~ other than (1) those lawful religious, charitable, community or educs.
tienal purposes for Vh1Ch your organization 1s specifically chartered or organized and (il) expenses relating to
the acquisition, construction, a.lntenance, or repair of any interest in the real property involving the opera.
tlon of JOur organization ADd used for lavful religious, charitableJ community or educAtIonal purposes.
2. Your arB_niz.tioD Ihall Dot enter into a contract with or otherwi.e employ fDr compensation any person or f1~1
association t organization (other than another qu.a11fled organization pursuant to 118.2-340.13 of tile Code of
Virginia, 1950 J a. amended). P4rtnersblp or corporation of any classification whatsoever. for the purpose of
organit1ng. ..nagins or conducting bingo lamel Dr rAffles.
o
3. fio person. except a bon. fide member of your organization Who shall bave been a member of the organization for at
least ninety (90) days priDr to .uch participation, shall participate in tbe mAnagement, operation or conduct of
any b1ngo same or rafflei provided however, that the spouse of any bona fide member or _ flref1ght~r or rescue
Iquad member employed by . folitical subdIvision with Which the volunteer firefighter or rescue 'quad member is
associated . may participate in UJe oper.tion and conduct of a bingo game or raffle if . bona flde member is
- present. In addition, no per&on Ihall receive any remuneration fer participating in tbe ~nagement. operating or
condutt of any lRJeb game or raffle. .
4. Your organization shall not enter into any contract with or othet"W'lse employ ot' compensate any member of ycur
or&anlzat~on regarding the .ale of btngo .uppliel or equipment.
5. Your organization ahall not ~.rd any bingo prize money or merchandile valued 1n excelS of the fOllowing amounts:
(a) DO bingo door prize shall exceed tventy~flve dollars ($25.00), (b) no regular bingo or .pee!al same shall
exceed one hundred dollars ($100.00). and (el no bingo Jackpot, of any nature whatsoever, .hall exceed one.
. thou.and dollars CS1.OOO.OOlt Dor .hall the total amount of.b1ngo jackpot prizes awarded in one calendar day
exceed one thousand dollars ($1.000.00).
Your organization Bhall not award any raffle prize or prizes valued at more than one hundred thousand dollars
<$100,000.00) during anyone calendar year. In no event shall your organization Join with any other organ1%ation
in establishing or contributing to the ~1ntenance ~f any jackpot.
6. Your orglnlzltlon shall maintain a record ln VTltlng of the dltes en Which bingo 1s pl.yed, the number of people
in attendance on each date and the amount of the receipts and prizes paid on each Iuch day. Your organization
shall also maintain a record of the name and address of each individual to, Whom . door prize. regular. or special
bingo game prize or jackpot from thr playing of bingo is awarded, as ~ell as the amount of such award. !he
organization shall also ~inta1n an itemized record of all receipts and disbursements. including operating costs
and use of proceeds incurred in operating bingo games.
7. Your organization shall not place or permit to be pI aced any sign or signs advertising any bingo game on the
premises Dr within one hundred (100) yards of the exterior of the pre~ises Yhere such b1ngo game is to be con-
duc.ted.
OVER -
B.
Records of all bingo and. raffle 411ttPts and disbursements shall be kePt~ shall be flled~nnual~y ~de{ oath"
with th~ County Internal Audit Department on a form furnished by that department. Your report ahall ~elsybmitted
to Internal A~dit not later than the first day of November of each calendar year for Uhlch . permit has been
issued and yo,:\r report shall be a matter of public record. Each report .hall include a record Df the gross
receipts and disbursements of your organization for the year period which commenced on the first day of October
of th~ previous year and ended September 30 of the current year. In addition, if ,our organization's gross
receipts exceed $50,000 during any calendar quarter, you must file an additional aceountlng of all Teceipts and
disbursements durln~ such quarteT DO later than 60 days fol1~lnl the last day of ~ch quarter.
ANY ORCANlZAnON VIOu.nNG !HIS CONDlnON SHALL HAVE ITS l'tRMII At.JTCtUITlCALL'i~ t\ry\)nD.
9. No person shalt payor receive for use of any premises to conduct any bingo lames or raffles a Bum of money in
exc~sl of the current fair market value of the premises and in no event ahall such sum of money be based upon or
dete~lned by. percentage of the proceeds derived from the bingo lames.oT raffles.
10. Your orsanizatlon shall Dot bDld bingo games more frequently than two calendar days in anyone calendar week
unless a .pecial permit 1s sranted by the Board of Supervilors of Chel~erfleld County for more frequent games.
11. Your organization 18 authorized to. play Instant bingo a. . part of the bingo games; provided howevert that:
(.1 Instant bingo ~y be conducted only at .ueh time a' . regular bingo lame. as defined in 118.2-340.1(2)
of the Code of Virginia, 11 in ~rogres& and only at auch locations and .t such t~e$ as are specified
in ~e bingo permit application;
(b) Your organization Iball not derive core than thirty-three and one-third percent (3~ 113\) of its gross
rec~lpt5 from the bingo games by the playing of "instant bingo" 01' "bingo in any rotat1on"i
ee) Your organization shall calntaln complete and accurate records of the date, quantity and card value of
Instant bingo supplies pUTchssed &5 well as the name and address of the supplier of such instant bingo
lupplies. Your organization shall also ~inta1n a VTltten invoice or receipt from a non-member of the
organization verifying any 1nfo~ation required by law; and
Cd) Tour organization ahall not lell an instant bingo card to an individual below .lxteen yeaTs of age.
12. In addition to the conditions contained 1.n this Permit t your organization .hall ccntply vith all provisions of the
Code of Virginia and the Code of the Count~ of Chesterfield. 1978. as amended, regarding Bingo Games and Raffles.
13. The Bcard of SupervisDrs may deT!Y. suspend or 'revoke the permit of your organization for any non-compliance Vith
the conditions Df che Code of the County of Chesterfield or the Code of Virginia.
14. At-t"Y PERSON, SHAREHOLDER, AGENT, KEMBER OR EMPLOYEE OF YOUR ORGANIZAI10N VIOLAnNC ANY OF nn:S[ CX>NDInONS SHALL
, BE CUlLTr OF A MISDD1I.AHOR AND UPON CONVIctION IHEREOF SHALL BE SUBJECI to A nHE OF NO! MORE ~ ONE THOUSAND
DOt1JJtS OR m COhTIhtJiENT IN n!E COUNrf JAIL FOR NOT HJRE 7HAN IVELVE MONTHS OR BOTH. A VIOLATION OF CDNDIIION 1
ABOVE SHAll BE: PIDnSHABLE BY IHPRISONMEh~ OF Nor LESS THAN ONE YEAR. NOR MORt IlWJ n\'E YEARS ~ :BY A FINE OF NOT
MORE 7HAN ONE: DlOUSAND OOLLARS OR COll71tmiEt.r IN nIt COtJN'IY JAIL FOR NOT HORE ~ twELVE H)NIHS OR BOIH.
15. THIS PE1t.'fIT MUST IE RENnn J.:!. nfE END OF EACH CA.U:NDAR YEAR EY I'HE BOARD or SL'PtRVISORS.
16. 7HlS PERMIT IS VALID ONLY AT THE 1..OCA:IION PROVIDED ON nu: PERMIT APPLICJJltJN to HOLD BINOO GAMES M"D RAlTLES.
17. THIS PERMIT OR A COPY THEREOF MUST BE POSTFll ON THE PREMISES WHERE BIKGO CAHES OR RAFFLES ARE CONDUCIE:D. THIS
[ . PER.'iIT IS Not ASSIGNABLE.
BOARD or Sl'PERVISORS
By
CIA 1 RJoW:
Attest:
COUh~ ADHINlSTF~TOR
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. .~._. . VOITURE 1530
~ ~ . . 15930 JlA.r~Y:Ju'a ROA.D
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. .L COLONIAL HEIGHTS1 VIRGINIA 23834
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RESOLUTION
WHEREAS: Voi ture 1530 ot la Societe de Forty et Eight, a t a regular
Fromenad~ approved the request for a perm! t, and a bingo and, raffle
I
:;permi t ~ i.sued in the name .of the' Voi ture, and
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WHEREAS: The treasurer .18 authorized to pay such fees a. is neces"sary, to
obtain the abOve Ringo and,Raffle Permit,theref'ore ~be it, ":" _ "
RESOLVED: That Colomal Height. Voi ture 1530 of the Forty et Eight respec-"" "
tfully request;',. the County of Chesterfield to issue a permi t tor
Bingo and Raffles to be hel~ a t their Cha teau, Ioea ted at
15930 Happy Hill -Rd. in Chesterfield 00.
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BY IAWS.J;F VOITURE 1530 OF THE FORTY ET ErGfiT
15930 HAPPY HILL ROAD
COLONIAL HEIGHT'S VA. 23834
1. THE EXPENSES OF THE CHEF DE GARE AND GRAND CHEMIIJOTE TO ATTEND GRAND
FROMINADES AND CHEMINOTES WILL BE PAID BY THE VOlTURE NOT TO EXCEED $100.00
FOR ANY ONE OF THE ABOVE MEETING"S, ANY ELECTED OR APPOJ;NTED OFFICER
ATTENDIm THE AOOVE MEETING'S WILL BE ALLOWED$50.00 l6R EXfiNSES,. THE
COMMISSAlRE INTENDANT WILL REIMBURSE THE AB:>VE AMJUNT'S UPO.N FRESESIA TION
OF RECEIPTS FOR THE ABOVB~ EXPENSES,.
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2. No property of the Voiture shall be removed from the premises
without the approval of the Chef de Gare and Chef de Train:
excepting property to be repaired or replaced.
3. Chairmen appointed to committees, by the Chef de Gare, shall
form their own committee members.
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4. The Officers of the~Voiture shall 'be elected to the various
positions on the t~rd Thursday in May, and be installed in
their office on the third Thursday in JunS.
5. The Chef de Gare shall appoint a nominating committee on the
third Thursday in" April for the purpose of presenting a s+_ate
of Officers to be voted on the third Thursday in May at the regular
Prominade. Nominati ons from the floor are always in order.' The
Chef de Gare will designate the Chairman of the Nominating
Committee.
6. The checking account of the Voiture shall be maintained at a
balance as close to $5000.00 as possible. The excess, if any,
above this amount is to be deposited in the sa~ings account
of Voiture 1530, currently maintained in First Colonial Savings
,and Loan, or as directed by the Membarship.
7. The Prominades of this V9iture shall be held, at its Chateau
located at 15930 Happy H111 Road in Chesterfield County, on
the thire Thursday of each month. These Prominades can be changed
by approval of the Majority. vote of the Membership, in attena-
ence at a regular convened Prominade, of this Voiture.
8.0ne night a year will be set aside to honor the Past Chef de Gares
of this Voiture.
9. Before petitioning a member prospect for membership in Voiturs
1530, his name will be brought before' the Membership at a regular
convened Prominade, discussed and voted on before being given
. an application to be filled out. Three "NO" votes shall render
him unacceptable for member~hip at this time. In accordwith the
National Constitution, it will be six months before his name 'can
'be brought up again.
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10. A new Member that is accepted will become a P.G. (Poor Goof) and
be given the First Degree of La Societe. He ~ust ( Under National
Rules(,be given the First and Third Degree before being issued
a card and Chapeau. The type of Wreck shall be left to the Member-
ship, wheather it will be a White Cmllar or Regular Wreck.The
duties of the P.G.'s will be to assist with setting up of the
~~ateau for meetings and working with the entertainment com-
mittee in clean up in the kitchen after meetings and carry out
the orders of the Chef de Gare.
11. $25.00 must'be turned in with the Membership application. this
is one years dues of $15.00 and $10.00 towards the cost of the
Chapeau and Medallion. Each Member will receive a subscription
to the Carville Star which is included in the Membership dues.
12. The Chapeau of the Chef de Gare, Chef de Train, Conductor and
Correspondent will be paid for by the Voiture and become Voiture
property, to be pa~sed on to the incomirig.O!ficers.The outgming
Chef de Gare will wear the Chapeau he had before taking office.
He can have Chef de Gare lettered on his old Chapeau if he so
desires. The above named Officers may purchase their own Chapeau
i~ they so desire. .
13. Eleven(ll) Members of Voiture 1530 Forty Et Eight, in good ·
standing, shall constitute a quorum at any regular Prominade
of Voiture 1530 Forty Et Eight. Seven(?) Members constitutes
a quorem at any Cheminot of Voiture 1530.
14. The Chateau of Voiture 1530 Forty Et Eight shall become avail-
able for an Americal Legion Post,yet to be named and numbered,
to hold its regular meetings. Meeting dates of this Post will
not conflict with any schuled meetings or events of Voiture.
1530. Futher, the Post'will not be required to pay rent for the
use of the Chateau until such time as reasonabley feasible
as determined at a 'meeting of Voitute 1530 and Post Officers.
Permission may be granted the Post to utilize the.Chat&au for
fund raising events upon concent of the Membership of Voiture
1530. .
15. Any amen~ments to these By-Laws, i~ in conforminity with the
Constitution and By-Laws of Voiture National La Societe des
Quarente Homes Et Huit Chavaux, shall require a 2/3 vote of the
Members present, at a'regular Prominade,to ammend any By-Law of
Voiture 1530, Colonial Heights, Va.
Attest;
Chef de
Date /' ~?,
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Date 6 - /f-~t
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APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES
The undersigned application, pursuant to S18.2-340.1, et ~. of the Code of Virginia, requests the Board of
Supervisors of Chesterfield County to issue a permit to conduct bingo games ___, raffles ~, or both ____
durinR: the J9r 2- calendar ye,qT'. Th~s application is for a new _ or renewal A- permit. In
support of this application, the applicant offers the followin~ information under oath:
1.
Proper name of organization: ~ L tJ U E ~ HI L L
Address of organization I 5 headquarters: / 3 9 () tJ
/llbl-l ~ fC)/CKJ~
/I uti S-, ,fJ)
FlT5A-
/l!!.{)i.12711tL't.- 4.23/12
S /? /11 f=-
2.
J~ Address where all records of receipts and disbursements are ~ermanently flIed:
4. Name and address of owner of the property described in 3 above. ~~~~;r-e~;:7 ~Ljt)
<Z.cJt/V( y ~1?OA;fJ} O~ E/){/('AT7dJ
5. Address or addresses where bingo games will be held or raffle drawings conducted:
S;t/lJf f
NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION.
6. Dates or days of week and time when bingo games or raffles will be held at the above addressees):
\JAR-f6LlCS
IJ I '* L ~Tf c..-
E-JENT$
<C:DD
, q 1 3
16~ao
f'~~
7. Time patrons are admitted and sales begin:
8. Date when organization was founded:
9.
Has your organization been in existence and met regu~y in Chesterfield County for two years
immediately prior to m~king this application? Yes No ____---
10.
Is your organization currently and has your organization always been operated in the past as a
non-profit organization? Yes ~ No
11.
5(7/ C ?
State the specific type and purpose of your organization: I!!fi~;;A~ 7:?r1r"'.(~ S7-VQE,.TT
-S'V/;/loRr ~CTivt'(F ~ C)F
~~t/ c SCHODl-
A- 5)0 C / A-'7"7/l. do!' 0
CLQVf- & a Lc.
Internal Revenue Code section for tax-exempt status ~as granted (if applicable)
12.
. 13.
If renewing a permit, were financial reports filed on time and in compliance with applicable legal
requirements? .Yes -A- No
14.
List below gross receipts, if any, from all sources related to the operation of bingo games or instant
bingo by calendar quarter for the 12-month period immediately prior to the date of this application:
()
2nd qtr:
o
3rd qtr: S
o
4th qtr: S 0
1st qtr:
15.
Officers of Organization:
Name
President: ~(l.J1 E' -+ t.A1t~;
Vice President: -_/loA 11/1b '\ t=
4T..2- 't ~jJ/11/6.1
.1/#/';'1 2: U L..14 L7 ,:=
Secretary:
Address . Bus. Phone
tVtn;t()tJ ~r llAJirUl/1 (lA!EIf(d(~ ~?7;-;';';~
''J.o5 WILLPW GLf-A/ G,.
$fJCJ J.l/4Tti!S ~6~ iPn
.5LIIS SEVFrV OAKS !IT)
l:lome,Phone
7Y$I'I.lSY
737 7'tJ~
73f 3~6h
.
7~S/ :l..t.I'I
Treasurer:
16. Member authorized within the organization to be responsible for conduct and operation of bingo games or
raffles: Name: PATSY TcO'N tJi f\f h S Address; S-CJ 0 q uJ(:,\ IF IL ~ cf Db'P ~D
Home Telephone Number '1?> q -3c:>(...L Business Telephone Number: q a'7 .JOLt':..
~3 113 -:J.. '7 ~~
17. Do you, and each officer, director and member of the organization fully understand the following:
A. It is a violation of law to enter into a contract with any person, firm, association, organization
(other than another qualified organization pursuant to ~18.2-340.13 of the Code of Vir~inia),
partnership or corporation of any classification whatsoever, for the purpos~ of organizing,
managing or conducting bingo games or raffles? Yes ~ No______
-over-
cdl1668:C42
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B..
The organization must maintain and file with the Countyts Internal Audit Department complete
records of receipts and disbursements pertaining to bingo games and raffles as required by State
and County Law, a~~at such records are subject to audit by the County'S Internal Audit
Department? Yes No ______
c.
The organization must remit an audit fee of 1% of gross receipts with the Annual Flnanclal Report
not later than November 1 unless gross receipts are less than 52,000? Yes ~ No ______
D..
!he organization must furnish a complete list of its membership upon the request of the County
lnternal Audit Department or other designated representative of the Board of Supervisors?
Yes....x- No_
E.
Any organization found 1n violation of ~18.2-340.10 of the Code of V~nia, authorizing this
permit is subject to having"such permit revoked and any organization or person, shareholder,
agent, member or employee of such organization who violated SlB.2-340 or Article 1.1 of Chapter B
of Title 18.2 of the Code of Virginia, may be guilty of a felony? Yes ~ No______
F.
The organization must provide written notification to the County Internal Audit Department of any
change in elected officers or bingo chairperson during the calendar year covered by this permit?
Yes..:t..-- No_
18. Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws,
or other legal documents which describe the specific purposes for which the" organization is chartered
or organized and must complete the Resolution below.
19. Your organization ~ submit a check in the amount of S25.00 payable to Treasurer, Chesterfield County
as an application fee.
20. Additional pages where necessary to fully complete this application may be attached.
21. Have you and each officer of your organization read the attached permit and do you and each officer
agree on behalf of the organization to comply with each of the conditions therein?
Yes~NO_
22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40,
\.hesterfi.e1cL, Vi!"'~i..l'1.~ ?,3832 ~r- by hfl.!"!1 to~ Rout~ JO ~md Lor:!. Road. Arlrnfnl~".rat.:f.QT'I Bld~. Room 503.
23. I hereby swear or affirm under the penalties of perjury as set forth in S18.2-434 of the Code of
Virginia, that all of the above questions have been completel~ answered and that all the statements
herein are true to the best of my knowledge, inform~tion and belief?
WITNESS the following signatures and seals:
Signature of APPlicant\)7J//.t;) J ~ t:J4L(2f/~
Name: fYIf~/ (/;,q F - \. V IV N /ll/9-f
Title: SeCl!.E7J'1-e,l( - I IS Tl
Address: ('.L.l')( J~e.. II" (( /.I.,. S'/t SCMo/
Business Phone: c3?3- 2 7(;, Z Home Phone: "),... ~ 9 - 3 Of aC
STATE OF VIRGINIA
CPri/CQUNTY OF ~heS .fe,(; eU to.wit:
5:.;.t;5~:.-::.'t;:::.d ~~:i !:".;:c:--:: t':" 1?~ !':'!".<? !!!"!'. \~CLL-tQ/ LU :J.huJji\.Ql/,;.JIZ Jv.:,. a Notary Public in
€i-ey/County and State aforesaid, this --2-:- day of Dec...l J 19~. J'
.... - ~~&~a!.~;a~d>
4-30- '13
and for the
My Commission Expires:
RESOLUTION
BE IT RESOLVED TIllS _~d day of ~J 19:i.L (date resolution passed). that I!/H-!:.!( i.a F.. rFAJA:I/A~
is hereby authorized to apply to the Chesterfield County Board of
bingo/raffle permit on behalf qf this organizati~n for the ________ calendar year.
~ I'MJ
t'irector)
cdl1668 :C42
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SUGGESTED LOCAL UNIT BYLAWS
*Article I - NAME
The name of this association is the - Par~eac~e~
AsgQcia~ ~~F- (PTA)~ec.LOLffR HI LL ;+I&,-j SL'II(c.l~Parent-Teacher-Students Association
(PTSA) , ( ff f <; -ri( (!.f- Ii;, 1> (County or City). It ~s a local PTA/PTSA
unit organized under the authQ~ity of the Virginia Congress of Parents and Teachers
(the State PTA), a branch of the National Congress of Parents and Teachers (the
National PTA).
**Art icle, II - ..Purposes
Section 1. The Objects of the Association't in common with the Objects of the
National PTA, are:
a. To promote the welfare of children and youth in home, school, commurtity and
place.of worship.
b. To raise the standards of home life.
c. To secure adequate laws for the care and protection of children and youtha
d. To bring into closer relation the home and the school, that parents and
teachers may cooperate intelligently in the- education of children and youth.
e. To develop between educators and the general public such united efforts as
will secure for all children and youth the highest advantages in physical,
mental ~ social and spiritua.l edu.cat-ion.
Section 2. The Objects of this association are 'promoted in cooperation with
the State. PTA and the National PTA, through an educational program directed
towards parents, teachers and ~he general pablic; are developed through con-
ferences, committees, projects and programs; and are governed and qualified
by the basic policies set forth in Article III~
**Article III - Basic Policies
The following are basic policies of this association:
a. The ~ssociation shall be noncommercial, nonsectarian and nonpartisan.
b. The name of the association or the names of any members in their official
capacities shall not be used in any connection with a commercial concern
or_with any partisan interest or for any purpose not appropriately related
to promotion of the Objects of the association.
c. The association shall not--directly or indirectly--participate or intervene
in any way (including the publishing or distributing of statements) in any
politi~al.compaign on behalf of, or in opposition to, any candidate for
public office; or devote more than an insubstantial part of its activities
to attempting to influence legislation by propaganda or otherwise. .
5/82 -1-
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d. The association shall work with the schools to .provide quality education
for all children and youth. and shall seek to participate in the decision-
making process establishing school policy. recognizing that the legal respon-
sibility to make decisions has been delegated by the people to boards of
education.
e. The association may cooperate with other organizations and agencies concerned
with ch~ld ~elfaret but persons repreaenLing. the association in such matters
shall make no commitments that bind the association.
f. In the event of the dissolution .of-the asso-ciation, its assets shall be distri-
buted for one or more of the~exemp~.purposes..specified in Section 501 (c) (3)
of the Internal Revenue Code of 1954, 8S from time to time amended.
**Articl~~V - Articles of Organization
The association may exist either as an unincorpora~ed or incorporated association
of its members. The Articles. of Organization of an unincorporated association
shall comprise these bylaws as from time to time amended. The articles of an
organization which exists as a not-for-profit corporation shall include the bylaws
of the organization and its Certificate of Incorporation or Articles of Incor-
poration.
*Article V
Membership and Dues
..Section 1. Membership in this PTA/PTSA shall be made available to any individual
who subscribes to the Objects and the basic policies of the National PTA, without
regard to race, color, creed, or national origin, under such rules and regulations
not in ~onf11ct with the provisions of these bylaws. the bylaws of the State PIA
or the bylaws of the National PTA.
*Section 2. Only members of the association- shall. be. eligible to participate in
the business meetings, or to serve in any of its elective or appointive positions.
**Section 3. Every individual who is a membe~. of this PTA/PTSA is, by virtue of the
fact, a member of the National PIA and the State PTA by which this local PTA/PTSA
is chartered, and is entitled to all benefits of such membership.
..Section 4. The association shall conduct an annual enrollment of members, but
p~rsons may be admitted to membership at any time.
. .
..Section 5. Each member of the association shall pay.annual dues of I (~ to
the association. Su~h annual dues include the portion of SOC per member payable
to the State PTA) and the portion of SOC per member payable to the National PTA.
**Section 6. The State and National PTA portions of the dues p~id by each member
to a local PTA shall be set aside by the local PTA and remitted to the treasurer
of the State PIA at the State Office on or before December 1; by March 1 of each
year for those members received after December 1. and by June 30 for additional
members received after March 1. The remittance to the State PTA shall be accom-
panied by a local remittance blank showing the name and address of the president
of the association, the amount of the dues collected during the period covered
by the report and the number of members of the association.
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Article VI - Offi~ers and Their Election
Section 1. Each officer of this PTA (or PTSA) shall be a member of tIle PTA
(or PTSA).
Section 2. Officers and their election.
a. The officers of the association shall be a president,
presidents, a secretary and a treasurer.
/
(number)
vice-
b · Of f ieers shall be elec ted by ba 110 t annually in the mon th of I i7 11 Y
However, if there is but one nominee for any office, election for that office
may be by voice vote~
c. Officers shall assume their official duties following the close of the meeting
in In f} I Y and ~.-shall serve f or a term of I year (s) or
.
until their successors are elected.
d. A person shall not be eligible to serve more than two consecutive terms in the
same office"3a
Section 3. Nominating Committees
a. There shall be a nominating committee consisting of three members, one of
whom shall be elected by the executive committee from its body. and two
elected by the association at a regular meeting at least one month prior
to the election. The association shall elect one of the members of the
nominating committee to be chairman.
b III The nominating commit.tee shall nominate an eligible person for each office
to be filled and report its nominees at the regular meeting j n Ill/l I.! t i-I
at which time additional nominations may be made from the floor. (month)
, 3b
c. Only those persons who have signified their consent to serve if elected
shall be nominated for or elected to such office.
Section 4. A vacancy ocauring in any office shall be filled for the unexpired
term by a person elected by a majority vote of the executive committee, notice
of such election having ~ been~ given. '''In 'case a vacancy' OCcurs in the of f ice of
the president. the first vice-president shall serv~ notice of the election.
Article VII - Duties of Officers
Section 1. The president shall preside at all meetings of the association
and of the executive committee at which he may be present; shall perform such
other duties as may be prescribed in these bylaws or assigned to him by the
association or by the executive committee; and shall coordinate the work of
the officers and committees of the association in order that the Objects may
be promoted.
Section 2. The vice-president(s) shall act as aide(s) to the president and
shall (in their designated order) perform the duties of the president in the
absence or disability qf that officer to act.
Section 3. The secretary shall record the minutes of all meetings of the
association and of the executive couunittee and s,hall perform such uther duties
as may be delegated to him~
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Section 4. The treasurer shall have cusLJdy of all of the fund~ of lhe association,
shall keep a full ~nd accurate account of receipts and expenditures) and in accordance
with the budget adopted by the association. shall make disbursements as authorized by
the president. executive committee. or the association. The treasurer shall present
a financial statement at every meeting of the association and at other times when re-
quested by the execut1ve committee and shall make a full rep~rt at the meeting at which
new officers offici.ally assume their dut.1p.s. The treasurer shall be responsible for the
maintenance of such books of acc.ount and record as conform to the requirements of Article
XII. Section 3, of these bylaws.
The treasurer's accounts shall pe examined annually by an auditor or an auditing committee
of not less than threp. members who. satisfied that the treasurer's annual report is
correct. shall sign a st~tem~nt of fact at the end of the report. The auditing com-
mittee shall be selected by the ~xe~utive c.ommittee at least two weeks before the meet-
ing at which new officers assume their duties.4
Section 5. All officers shall:
a. Perform the duties prescribed i.n the parliamentary authority in addition to
, those Outlined in these bylaws and ~hose assigned from time to time.
b. Deliver to their successors all offic.ial material not later than ten days
following the meeting at which new officers assume their duties.
Article VIII - Executive Committee
Section L The execut.ive committee shall consist of the offic.ers of the association.
the <;hai~men of standing commitr~.es and the princ.i.-pal of the school or a represen-
- ---- . . . _.~. ..- -' +.--
tative appointed by' hfu.< -- A f~E.~1.tY_Fepresentillve appOinted by the principal or
elected by the faculty also may serve on the executive committee. Thp. chairmen
of the standing committees shall be selected by the officers of the association
and the p"lncipal of tbp. School ~r his representative not more than thirty days
following the election of 0f ficers . ~ .1\.,,_::..-:....~:\ .'L.\-\L'\.;..u..:.:.....:..........\,. ,__,
,
s
-,-:'_- .~
"
Section 2. Th'? d'Jties of the ex.e.r:utive committee shall be (a) to transact neces-
sary business in the intervals between association meetings and such other business
as may be referred to it by the assoCiat1oni (b) to create standing committees.
(c) to approve the plans of work of the standing committees~ (d) to present a
report at the regular meetings of the association; (A) to select an auditor or
auditing committee to audit the t.reasurer's accounts; (f) t.o prepare and suhmit
to the association for adoption a budget for the year; (g) to approve routine
~111B within the 1 im! t t=: of the. budget. .
Sect1-on 3. Regular meetings of the executive committp.p. shall be held during the
year. the time to be fixed by the COmmittee at its first meeting of the year.
A majority of the executi'.le committee members shall ronsti rute a quorum. Special
meetings of the executive ~nmmittee may he called by the presidp.Dt or by a major-
ity of the members of ~he committee,'
Note: Articles on this page are suggested only and may be adapted to the needs
and customs of the local unit.
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Article IX - Meetings
Section 1.
Regular meetings of the association shall be held
7~ ~ () (. ? t .... f
(Hour)
;\ It" i(, j)d [" of each month during the school year, unless otherwise provided by
(Day)
the association or by the executive committee,
I
,I c~
dayls -notice having
'- "
0.,. \_ ... \,_ i '~.\
(number)
been given. Sa
Section 2. Special meetings may be called by the executive committee,
days notice having been given.
~-
(number)
Section 3.
The election meeting shall be held in
Section 4.
, .'. /"
. \". I ...4
III If fV
(Month)
members shall constitute a quorum for the transaction
. .! ..... ..
J-l
(number) t
of business in any meetings of this associaCion'Sb(See below)
Section 5. Voting on routine matters~ay be by voice; however, votes on the
bylaws or amendments. adoption of a budget, adoption of a project. or the
election of officers shall be by a show of membership cards with the vote
being counted and recorded in the minutes.5c
Article X - Standing and Special Committees
Section 1. Only members of the association ahall be eligible to serve in any
elective or appointive position.
Section 2. The executive Committee may create such standing committees as it
.may deem necessary to promote the Objects and carryon the work of the associa-
tion. . The term of each chairman shall be year(s) or until the election
of h~s successor.
Section 3. The chairman of each stand'ing committee shall present a plan of
work to the executive committee for approval. No committee work shall be under-
taken without the consenC of the executive committee.
Section 4. . The power to form special committees and appoint their members rests
with the association and the executive committee'6
Section 5. The president shall be a member ex-officio of all committees except
the nominating committee.
(Quorum: A desirable quorum should represent at least 10%-15% of your
m.embership.)
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Article XI - Council Membership
(Applies only to local PTA/PTSA holding membership in a council of PTA/PTSAs
and must correspond to council bylaws)
Section 1. Selection of Delegates
a.
The association shall be represented in meetings of the (.4 'f',J.12f "-( J",o-U.. (e'ltl)li
Coun~11 of Parent-Teacher Associations (or Council of Parent-Teacher-Student ;
Asso6iations) by the president or his ~lternate, the principal or his alter-
nate, and by , ..~elegates or their alternates.
(number) .
Delegates and their alternates shall be elected or appointed in
c.
Delegates to the
for a term of
(- I ~ c 1 I. ", -(, _ : I j / r
"f! /-" ,"\.Iv (bi-;I~tounCil of PTA/PTSAs shall serve
')1
;/11 /r ,(
(month)
b.
year (8). .
J ·
Section 2. This association shall pay annual dues of . ~-; (: /5"( to the
-~!-. f.- ~ :f~:. \' Council of PTA/PTSAs as provided ;in the council bylaws.
Section 3. Responsibilities of Delegates
a. De+egates shall report activities of the council to the local unit and
shall present to the council such matters as may be referred to it by the
local unit.
b. Delegates shall vote as instructed on adoption of projects or on matters of
policy, but shall use their own discretion on other matters except as pro-
vided by council bylaws.
**Article XII - Relationship With National PTA and the State PTA'
Section 1. This association is a cons~ituent organization of the National PTA.-
It is organized and chartered under the authority of the State PTA, which in
turn is enabled to do sa und~r the bylaws of the National PTA.
Section 2. The bylaws of this association are subject to the approval of the
State PTA and may not conflict with the bylaws of the National PTA and the
bylaws of the. State PT~,. Any provision of the bylaws of this association that
conflicts. with the bylaws of the National PTA or the bylaws of the. State PTA
shall be null and void.
Section 3~ The association shall keep such permanent books of account and
records as shall be sufficient to establish the items of gross income, receipts
and disbursements of the association, including. specifically, the number of
its members, the dues collected from its members and the amount of dues remitted
to the State PTA. Such books of account and records shall at all reasonable
times be open to inspection by an authorized representative of the State PTA
or, where directed by the committee on state and national relationships, by a
duly authorized representative of the National PTA.
Section 4. The status of this association as a local PTA/PTSA shall be subject
to termination and its charter as a local PTA/PTSA shall be subject to with-
drawal, in the manner and under the circumstances provided in the bylaws of
the State PTA.
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Section S. This association is obligated upon withdrawal of its charter by the
State PTA (a) to yield up and surrender all its books and records an~ all of
its assets and property to the State PTA, or to such agency as way be designated
by the State PTA or to another PTA/PTSA organized under the authority of the
State PTA; (b) to cease and desist from the further use of any name that ~plies
or connotes association with the National PTA or the State PTA or status as a
constituent organization of the National PTA; and (e) to carry out promptly under
the supervision and direction of the St~te PTA all proceedings necessary or
desirable for the purpose of dissolving this association.
Section 6. This association shall collect dues from its members and shall remit
a portion thereof to the State PTA as provided in Article V.
*Article XIII - Dissolution
Any dissolution of a loca~~nit and ~erm1nati~n of its affairs shall take place
in the following manner:
Section 1. The Executive Committee shall adopt a resolution recommending that
this PTA be dissolved and directing that the question of such dissolution be
submitted to a vote at a special meeting of members having voting rights.
Written or printed notice stating that the purpose of such meeting is to
consider the advisability of dissolving this PTA shall be given to each member
entitled to vote at such meeting at least thirty (30) days prior to the date
of such meeting. Such meeting shall be held only on calendar school days during
the academic year of the. schaol involved.
Section 2. Written notice of the adoption of such resolution, accompanied by
a copy of the notice of the special meet1ng of members, shall be given to the
President of the Virginia PTA at least twenty (20) days before the date fixed
for such special meeting of the members. The President of the Virginia PTA,
or his designated representative. shall be premitted to attend the meeting and
shall be accorded the courtesy :;f being allowed to speak fot' at least fifteen
(15) minutes if he so desires, prior to the vote on dissolution.
Section 3. Only those persons who were members in good standing of this PTA
on the date of adoption of ,the resolution and who continue to be members in
good standing on the date af the special meeting shall be entitled to vote on
the question of dissolution~
Section 4. Approval of dissolution of this PTA shall require the affirmative
vote of at l~ast two-thirds. of the members present and entitled to vote at the
. special meeting, a quorum being present.
Section 5. If dissolution is approved. this PTA shall yield up and surrender
all of its books and records and all of its assets and property to the State
PTA, or to such agency as may be designated by the State PTA, or to another
local PTA organized under the authority of the State PTA; and shall cease and
desist from the further use of any name that implies or connotes association
with the National PTA or the State PIA or status as a constituent organization
of the National PTA.
**Ar'ticle XIV - Parliamentary Authority
Robert's Rules of Order Newly Revised shall govern the association in all
cases in which they are applicable and in which they a~e not in conflict with
these bylaws and those of the State PTA and the National PTA or the articles
of incorp~ration.
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*Article xv - Amendments
Section 1. Procedure for amendment of bylaws
a. These bylaws may be amended at any regular meeting of the association by
a two-thirds vote of the members present aDd voting,. provided that notice
of tbe proposed amendment shall have been given at the previous meeting
and that the'amendment shall be subject to approval of the State PTA.
b. A committee may be appointed to submit a revised set of bylaws as a substi-
tute for the existing bylaws only by a majority vote at a meeting of the
association, or by a two-thirds vote of the executive committee. The
requirements for adoption of a revised set .of bylaws shall be the same as
in the case of an amendment.
c. Submission of amendments~~r rev1s~d bylaws for approval by the State PTA
shall be in accordance with the bylaws or regulations of the State PTA.
**Section 2. Required provisions and amendments
Tbe association shall include in its bylaws provisions corresponding to the
provisions of the bylaws of the National PTA that are identified there-in by
a double star.
The adoption by the National PTA of an amendment to any of the "double starredl1
provisions of its bylaws shall serve automatically and without the requirement
of further action by the association to amend correspondingly the bylaws of the
association. Notwithstanding the automatic character of the amending process.
the association shall take action promptly to incorporate such amendment 1n
its bylaws. .
*Article XVI - Approval of Bylaws
The bylaws of this association shall be submitted to the State Office for approval
on behalf of the Board of Managers, by the Virginia PTA Committee on Bylaws, or
its designee, every five years.
*Article XVII - Fiscal Year
-The fiscal ~ar o_f this aJ~ss/~ciation shall begin
. /CfL t'3 ~~T -
(- . .~-t
., ~ t I
~. /4
" and end
Note: Each PTA unit is required to include in its bylaws the articles
marked with a star (*). The wording of these articles must be exactly as
shown here and no additions may be made without the approval of the State
Bylaws Committee.
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- . ,.
~ SUGGESTED LOCAL UNIT BYLAWS 4It
EXPLANATORY NOTES
The V1rSjn1a PIA requires that all articles marked with a star (*) be worded
exactly as starred in these Suggested Bylaws. If your unit has any practice
that you may want to modify in a starred article. write to the State Bylav~
Chai~n for advice on how to insert it properly into your bylaws.
The following comments on 80me specific articles and sections are offered
a8 an explanation on the reaaoD8 for their beina worded as they appear:
1. Article Vt Membership and Dues
This article may not contain any reference to Council dues. See Article
XI. Council Membership, Section 2.
2. Section 5. This total amount is obtained by. adding the fifty cents per
member National portion. the fifty cent~ per member State portion 'aDd ~h.
per member portion desired for local uoite.
3.. Article VI. Officers .and Their Election
Section 2.d. If there is any person who remains in an office longer than
the tenure specified under this te~1 be sure to exclude him from the
provisions of this term.
3b. Section 31 a & b. If your nominating committee is requested to make ita
report one or more months prior to the election meeting. be sure to assigo
the proper month for the election of your nQminat1Da committee.
4. Article VII. Section 4. An audit of the treasurer's accouDts is for the .
protection of the treaavrer. It is the ooly means of assuring everyone that
the accounts are accurate and it. relieves the treasurer of r811pons1bl1ity
except in case of fraud. See Robert's'Rules of Order Newly Revised, pages
395-.98.
5a. Article IX~ Meetings
Section 1. If regular meetings are held only during certain months, the
months should be designated in the bylaws.
5b. Section 4. While each FTA must dete~1ne its own quorum figure, a unit 18
urged to seek a figure w1~h1n 10% to 15% of its membership.
5c. See t ion 5. This sec't ion emphaa 1z es the iJalportance of membership and off era
a procedure whereby a unit may be assured that only members are voting on
the specific actions taken.
6. Article X, Standing and Special Committees
Section 4. Since a special committee 1s created and appointed for a
specific purpose. it automatically goes out of existence when its work is
done and its final report 11 received.
COVER SHEETS: TWO Cover Sheets must be signed by the President. Secretary aDd
the Chairman of the Local Unit Bylaws Committee (if there is one). The date
on which the bylaws were approved by the local unit mem~ership must be included.
TWO Copies of. your bylaws, together with two Cover Sheats~ are to be sent to
the State Office, 3810 Augusta Avenue. Richmond. Virslpta 23230.
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:~ E c.. ;~ <~ ~iH85
~
VlkGLNIA CONGRESS OF PARENTS AND TEACHERS
''"~~( .'{ y~! :.~; ..t5fAi
(~L (J t/[./~ BYii Ii L 1-//(;/1 SCllooL
::1 \ \.... ~ ~ \ '"'
~pa7~~~eg,,\ABfERF /~ L- j)
(C~unty or City)
Approved by local unit membership
at ~ts meetin~ on:
tj -;2 ~3 .~. 15"S
~
(Signed)
([y~t
(President)
_U c:" IZ J) v) L.. / ~., k,
.
(Secretary)
(Local Unit Bylaws Committee Chairman)
***..************************************************.****..****.**.*.***.~***.*
(Space below far US~ by State Bylaws Chairman or designee ONLY)
Appcov~d on behalf of the~aoard of Managers by the
Vir~iuia Congress Bylaws Committee: ~
(Uate)
~.d.4?:Fd; ~ ~4: /
State ~ylaws Committee .
r2rz /3 /9J?~
. ./
. .
APPL1CA1IQN FOR A ~ERMI! TO CONDUCT BINCO GA}~S OR RAFFLES
the under8ign~d application, pur~u~nt ~o S18.2-340.1~ !! ~~ of the Code of Virginia. requc8ta the BOArd of
Supervi80ra of Chesterfield County to issue a permlt to conduct bingo Bames ___, raffles ~, or both ____
durln~ the 1992 c.alendar Y~Jn'. Th,1 ~ appliC4t1on 1s for a new _ or renewal 2L permit. In
IUppott of this 4~Plic~t1on, th~ 8p~lic~nt cffcrs the follo~1n~ 1nform~t1on under otlth:
, 1. Proper n~e gf organization: Monacan A thletic Boosters AS~QCiation
2. Address of ora.1n1zat1on's h~Bdqu4rtcr.st 11501 Smoketree Drive, Richmond, Va 23236
3. AddrcPls ....here all rcccr-ds of reeeiptB and disbursements ate permnnently filed: Michael G. O'Neill
1216 Crowder Dr., P.O. Box 336, Midlothian, Va 23113
4.. Name .and address of owner of the property described in 3 above. Monacan A thletic Boos ters
Association, 11501 Smoketree Drive, Richmond, Va 23236
s. Addr~'a or addrt.ssc& "Where bingo gCUllcs will be held Ot raffle dr.owtngs conducted~ 11501 Smoketree
Drive, Richmond, Va 23236
~OIE: nns PERMIT IS VALID ONLY AT 11tE ABOVE LOCATION~
6. Dates or d~Y8 of week and time when blngo s~meG or raffles will be hcl~ at the above addres5(es):
At Various athletic competitions held during weekdays and evenings.
7. time patrons are admitted and ~31es begtn:
Various
8. D,e.te when org4n1zat1on was ~oundc;d: 1979
9, Has your orgnnizat1on been in exiBtence and met regularly in Chesterfield County for two yc~rs
1~edi8tely prior to m~king this Application? Yea ~ No
10. Ia your orsnn1zDtion currently and has your organization always been op~rAted in the pa$t as a
~on.profit orgnnization1 Yes ~ No
11. Internal Revenue Code section for tax-c~cmpt St3tV~ ~dS granted (if applicable) N/A
12. State t.he specific type ~nd purpose of your organiznt1on: Supports the athletic programs at
Monacan High School, to outfit and improve playing fields1 and pay for additional
training for coaches and trainers that is not covered in the County Btldget for the
school.
13. If renewi~g a permit) Wtr~ flnnnc1~1 reports filed on time and in comp11anc! ~ith npplic~ble legDl
rc~u1remcnts1 Yes ~ No
14. List below gross receipts, ~t froro all sources related to the operat1on of bingo gnmc~ or instanc
bingo by cal!nd~r quarter for the 12-month p~riod immediately prior to the date of ~his opplic~t1on:
let qtr: S
-0-
2nd Qtr~
-0-
3rd qtr: S -0-
4th qtr: S -0-
15. Cff1~~rs ot Organization:
~
President: Ann L. Cholewinski
V1ce President: Robert Shires
~
Bus. Phone Horne PhQnt:
8900 Redbridge Rd.23236 379-1111 320-0810
11140 pennway Dr.23236 ]]9-7562 379-3433
Se<::retar-y:
Becky Hudson
Michael G. O'Neill
11606 Wood Bluff LooQ
11532 Poplar Ridge Rd.
378-2401 ..794<-3009
794-7595 f' 794-5499
'Ireasurer:
16. H~mbcr ~uthori~cd within the org~"1zation to be responsible for conduct and operation of blngo Sdmc5 or
r.Qfflcs~ N~mc: Michael G. O'Neill Addrc:u:11532 Poplar Ridge Rd~ Rich.Va.23236
lIorne telephone Number 794-5499 Business Telephone Nvrobcr: 794-75gS
17. 00 you. and eoch officer, direCtor and member of the orgnn1zotion fully Understand the followlng~
A, It is a violation of law to enter into 4 contract with nny pernon, firm, association, organization
(other thAn Another qualified orsan1~ntion pur5~nt to 518.2.340.13 of the Code of Virginia),
pDrcncr$hlp or corporation of 4ny cloBBif1c~tion whJtsoevcr1 fc~ che purpose of orgnnlzlng,
~3nDginG,or conducting bingo games or raffl~s? Yes ~ No
cdl1 ('is: r!. 7
B.
The organLz4t10n ~9t mntllt1n and fl1~ with the County's tnccrna4llldit Departm@nt 'complete
~ecords of receipt9 nod dLsburse~cnts pertaining to bingo games and r~fflcs as required by St~te
and County taw. and that such ~ecords are subject to audit by the County1e Internal Audit
Department? Yes ~ No______
c.
the or8nni~ation must Tcmlt en audit feft of 1% Of groGs receipts ~1th the Annual F1nQnc~41 Report
not later than Novcmb~r 1 unless gro~B receipts arc le3~ thAn S2,0001 Yes ~ No
D.
the orB~ni~4t1on must furnish a complete list of itS mcmbcT3hip upon the request of the County
Internal Audit Oepartment or other d~si8nntc~ rep~e!ent~tive of the Bo~rd of Superv1soro1
Yes XX No
E,' Any orsan1tation found in violation of S18.2-340.10 of the Code of Virginia, authorizing this
pc~1t is subject to having such permit revoked nnd any organizat10n or person. shareholder,
4gcnt, member or croployte of such organization who violated S18.2.3~O or Article 1.1 of Chapt~r S
.of I1tlc 18.2 of the Code of Virgin19, may be guilty of a felony1 Yes ~ No______
F. !he org~n1:~t1on must provide vritten notiiicotion to,'the County Intcrnul Audit Dep~rtrn~nt of any
change in elected officers or bingo ch31rperson during the c~len~a~ y~or eovet~d by this permit?
Ye, E-- No
IS. Your otg4n1zation ~ atta~h a copy of the organ1~ation's charterJ articles of incorporationl byl~ws,
or other legal document! which descrlbe the specific purposes for which the'oT8oni~~t1on is ehartered
or or8~nizcd and must complete the Resolution below,
19. Your organization ~ submit a cheek in the amount of $25.00 payable to Treasurer. Chesterfield County
AS an applicnt1?n fee.
20. Additional pages where necessnry to fully complete this application may be at~ached~
21~ H8~e you and each officer of your organization read th~ ~tt8ched pe~it and do you And each officer
agree on beh41f of the organization to cocply with eAch of the conditions therQ1n?
Y~e ~ No
22. Submit this nppticat10n to the Chesterfield County Attorney~s Office by mail to: P. o. Box 40,
Chesterfield. ViTginia 23832 or by hand to, Route 10 and Lori ~04d. Administration Bld~, Roo~ 503.
23, I hereby swear ct affirm under the penalt1es of perju~ as set forth in Sle.2~434 of the ~
Virginia, that all of the above questions have been completely Bns~ered and that all the Bt~ternents
herein are true to the best of my knowledge, 1nfo~ation and belief1
\lltNESS the following 3lg114ture. lll'd ~~rJL \ ~' - t
Signature of Appllco1nt: ~ (I D -,0
-'-,
Name:
Michael G. O'Neill
Title:
Treasurer
Add rCS$ :
11532 Poplar Ridge Rd. Richmond, Va 23236
Bustness Phone;
794-7595
Home Fhone; 794-5499
STArt OF VIRCINIA
~/COUNTY OF Chesterfield to-w1t:
Subscribed And S'H'Orn to before we, Chris tine o. Barton , a Nctary. Pu'tll1; ,ion ~nd ~Qt the
City/County Inct Stice afor~sA{dl this ~ day of ~) 1921----.
~~~f.. <--C), ~C'o."Lry-
Not.1ry Public
Hy COQJ.'il1.:J s ton E.x p 1 re $ ;'
October 31 t 1995
RESOLUTION
BE II RESOLVED tHIS ...aJ..... d~y of ~, 19jL (d3te resolution p~ssed) J that Michael G. 0' Neill
is hereby outhotized co apply to the Chesterfield County Boord of
Super\'i~ors for a bingo/raffle. permit c!l behalf of this org4n1tat1.on for the 1992 clllendat year.
~cy ~~ Q~ctvd
^uthori%~d si8natur~ (Ofl:~~t or ~trccto?)
Ann L. Cholewinskit President
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BY-LAWS
OF
THE
MONACAN HIGH SCHOOL
ATHLETIC BOOSTERS ASSOCIATION
ARTICLE I
Name
The name of the Association shall be the Monacan High School
Athletic Boosters.
ARTICLE II
Purposes
The Association shall be a non-profit association.
The purposes
foster and support
School.
of the Association shall
interscholastic athletics
be
at
to encourage I
Monacan High.
The Association is not organized for profit and no part of
the net earnings of the Association shall insure to the benefit
of or be distr ibu table to its direc tor S I of f icer s , or other
private individuals, except that the Association shall be
authorized and empowered to pay reasonable compensation for
services rendered and to make payments and other distributions in
furtherance of the purposes set forth herein.
ARTICLE III
Members
Parents of Monacan
interested adults. are
Association.
High School
eligible to
students and all other
become Members of the
The annual dues of Members shall be established by the Board
of Directors. Any schedule of dues established by the Board of
Directors may be amended from time to time by majority vote of
the Board.
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ARTICLE IV
Board of Directors
1. All powers of the Association shall be exercised by, or
under the authority of, and the business of the Association shall
be managed under the direction of the Board of Directors.
2. Each Varsity team shall be entitled to have one
representative on the Board. Each such representative shall be
appointed by the head coach of such team. Members of the Board
shall be appointed for terms of one year and may be reappointed.
Members shall serve until their successors are appointed.
3. Each Freshman and Junior Varsity team shall be entitled
to have one representative on the Board. Freshman and Junior
Varsity representatives shall not have voting privileges. Each
such representative shall be appointed by the coach of such team.
Appointments shall be for terms of one year and members may be
reappointed. Members shall serve until their successors are
appointed..
4 . All members
compensation.
of
the
Board
shall
serve
without
5. Any member of the Board may be removed from the Board
by the head coach of the team the member represents Subject to
the approval of the Executive Board. Any vaqancy occurring in
the Board of Directors may be filled by the head coach of the
team whose representative previously occupied such vacant
position.
6. A majority of the Directors eligible to vote shall
constitute a quorum for the transaction of business. The act of
a majority of the Directors eligible to vote and -present at a
meeting at which a quormn is present shall be tne act of the
Board of Directors. If a Member is unable to attend a meeting
the coach of the team he represents may designate in wri ting
another representative to act as his proxy at any meeting, with
full authority to cast his vote and to act in his name and stead
at that meeting..
7 . The Athletic Director shall act as an advisor to the
Board and shall attend meetings of the Board but shall not have
voting privileges~ Coaches may attend meetings of the Board but
shall not have voting privileges.
8. The Board may appoint such standing and special
committees having such duties and powers as it shall deem
desirable in the conduct of the Association's business.
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ARTICLE V
Officers
1. The Officers of the Association shall be the Chairman,
the Secretary and the Treasurer, all of who shall be elected by
the Board of Directors. The offices of Secretary and Treasurer
may be held by the same person. The Board of Directors may elect
one or more Vice-Chairmen wi th such duties and powers as the
Board may prescribe.
2. The Chairman shall be a Member of the Board, shall be
elected for a one year term at the annual organizational meeting
of the Board. The Chairman shall not be eligible to serve more
than two consecutive one year terms. The Chairman shall preside
at all meetings of the Board and shall have such other powers and
duties as may be conferred upon him by the Board * The Chairman
shall serve without compensation.
3. The Vice-Chairmen, if any I shall be Members of the
Board and shall serve without compensatione
4. The Secretary and Treasurer shall be elected by the
Board to hold office at the pleasure of the Board and may, but
need not, be Members of the Board. All officers shall hold
office until their successors are elected and qualified. The
Secretary and Treasurer shall serve without compensation.
5. The Secretary shall attend all meetings of the Board
and keep a record of the proceedings of such meetings. The
Secretary shall give or cause to be given notice of all meetings
of the Board, and shall perform such other duties as may be
prescribed by the Board. The Secretary shall serve without
compensation.
6. The Treasurer shall have custody of the funds and
securities of the Association and shall keep accurate accounts of
the Associationls financial affairs. The Treasurer shall furnish
such security bond, and shall disburse such funds of the
Corporation, in such manner as may be prescribed by the Board.
7. The Executive Board shall be comprised of the Officers
'of the Association, such Vice Chairman as may have been elected
pursuant to Article V. Section I, and such other members a may be
determined by the Board. The Athletic Director Shall advise the
Executive Board and attend the meetings of the Executive Board
but shall have no vote.
The Executive Board shall possess the full and plenary
powers of the Association. All actions of the Executive Board
shall be reported to the Board of Directors at its next meeting
for ratification.
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8. The Chairman shall appoint a nominating committee
comprised of four Members of the Board and one Executive Board
Member. The nominating committee shall present the new slate of
officers to the Board of Directors for its consideration and
election during the annual organizational meeting. Such annual
orgainzational meeting shall be held during the month of May 4
ARTICLE VI
Dues
The Board of Directors shall from time to time establish the
annual dues to be paid to the Association by Members. Any dues
established by the Board of Directors may be amended from time to
time by majority vote of the Board:
ARTICLE VIr
Amendment by By-laws
These By-Laws may be amended by a majority vote of the Board
of Directors provided that the proposed action is specified in
the notice of the meeting.
Adopted
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Attested .'7It ~~
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APPLICATION FOR A FERMIT TO CONDUCT BINGO GAMES OR RAFFLES
The undersigned application, pursuant to ~18.2-340.1, ~ ~. of the Code of Vlr~inia, requests the Board of
Supervisors of Chesterfield County to issue a permit to conduct bingo games ___, raffles ~ or both ____
durinR; the A'r"L calendar ye~?". Thfs application is for a new _ or renewal ~ permit. l!2
support of this application, the applicant offers the following information under oath:
I.
Proper name of organization: \J I RG I N I A.. DZz.~ -P.U~ 'i.R S k~cJ. A. -f';;:> t:i.! t-)C- .
Address of organization IS headquarter3: "7.;34'1' D\<i:::XE\ moo\(, Rd I ct..o5"b~F'~\ J VA 7.:2 ~~z.. ·
2.
3.
Address where all records of receipts and disbursements are permanently filed:
~1111l f-
4. Name and address of owner uf tht: prUpei"ty dcs.::rih-cd .u :3 .~bov~. OuJSB MA~{t~ - 1e:;A.SuRL it .
73+'9 'DR~):;'f-\~ook Q.~ ~ ck$~F\ f,-\d vA z:s &"3 L..~ "SL.-G4
5. Address or addresses where bingo games will be held or raffle drawings conducted:
ANN.UtlrL ~Ll gA"~E..--r - &:shtZf-'E-\d VA
NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION.
7.
Dates or days of week and time when bingo games or raffles will be held at the above address(es):
ft:\.l Bl\I..)~UE-T LoCp.\I~ ~ D~l~ To B.~ O~TE.I'2MIt0'id
c:: :06 PM
MA~ , \~85
Time patrons are admitted and sales begin:
6~
B.
Date When organization was founded:
9.
Has your organization b@cn in existence and met regu~ in Chesterfield Count)' for two years
immediately prior to m~king this application? Yes No ______
10.
Is your organization currently and ~your crgan1zation always been operated in the past as a
non-profit organization? Yes ~ No______
Internal Revenue Code section for tax-exempt status was granted (if applicable) (1R.P. J. D. DZl'i7/JK ~(,
State the specific tyPe and purpose of your organization: ~'P6~Mrl":'YS ~u-C.,6..-rlO~
11.
12.
r~SE: R-"Jk";r"\
13.
If renewing a permit, w~financial reports filed on time and in compliance with applicable legal
requirements? .Yes ~ No______
14..
"RAFf=\ f.
List below gross receipts, if any, from all sources related to the op.eration of bluo'"' 1S""u.t.S or .tl,Jt4P'lt
efngo by calendar quarter for the 12~month period immediately prior to the date of this application:
1st qtr: S
2nd qtr: S
3td qtr: $
4th qtr: S 7) I '1D ,6tJ
15. Officers of Organization:
NamE! Address Bus. Phone Home Phone
PreRident:.: l...o .., \\ ( A f'I\ $ Ad\lCY' \-;-Z~~-~ (e\WOOd gL~ 7<18-;5/[,(
Vice President: L,bJPREf\CE +-\~ 2210 J PeAR C4<L~AAd ucd 739 -3537
--------
S~cretary: DA\I \D W ;\\~I\M 7 lO309 R~J\M~ ed 7q4~~( '>
Treasurer: 1:;>0 B@, fV\1\Q.--( \ ~ 13#1 DRt.)\f l hYoo\C. \2d Z31412Y 27 i ,--$& SCJ
16. Member authorized within the organization to be responsible for conduct and operation of bingo games or
raffles: Name: v\,)B6 MAR.. \\ ~ 'Address: -r.34-9 DRe::)C:~J~o::>k~__ ed .
Home Telephone Number Z7( -5659 Business Telephone Number: Z3t-9'7 Z8
17. Do you, and each officer, director and member of the organization fully understand the fOllOWing:
A. It is a violation of law to enter into a contract with any person, firm, association, organization
(other than another qualified organization pursuant to ~18.2-340.13 of the Code of Virginia),
partnership or corporation of any classification whatsoever, for the purpose of organizing,
managing or conducting bingo games or raffles? Yes ~ No______
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B. The organization must maintain and file with the County's Internal Audit Department complete
records of receipts and disbursements pertaining to bingo games and raffles as required by'State
and County Law, an~~ su~h re~ords are subje~t to audit by the County's Internal Audit
Department? Yes No dJ
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C. The organization must remit an audit fee Of~ of gross receipts with the Annual F1nanc1al Report
not later than November 1 unless gross receipts are less than S2,OOO? Yes ~ No ______
D. Ihe organization must furnish a complete 11st"of its membership upon the request of the County
Internal~udit Department or other designated representative of the Board of Supervisors?
Yes L- No_
E. Any organization found in violation of ~18.2-340.10 of the Code of VirRiola, authorizing this
permit is subject to having such permit revoked and any organization or person, shareholder,
agent, member or employee of such organization who violated filS.2-340 or Ar~le 1.1 of Chapter 8
of Title 18.2 of the Code of Virginia, may be guilty of a felony? Yes ~ No______
F. !he organization must provide written notification to the County Internal Audit Department of any
~hang~~le~ted officers or bingo ~hairpcrson during the ~alendar year covered by this permit?
Yes No ______
18. Your organization ~ attach a 'copy of the organizationfs charter, articles of incorporation, bylaws,
or other legal documents which describe the specific purposes for which the"organization is chartered
or organized and must complete the Resolution below.
19. Your organization ~ submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County
as an application fee.
20. Additional pages where necessary to fully complete this application may be attached.
2~. Have you and each officer of your organization read the attached permit and do you and each officer
agree on~lf of the organization to comply with each of the conditions therein?
Yes ~ No ______
22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40,
Chesterfield, Virginia 23832 or by hand to: Route 10 and Lori Road, Administration Bldg, Room 5034
23. I hereby swear or affinm'under- ene-penalties' of perjury as set forth in ~lB.2-J;34.of the Code of
Virginia, that all of the ~bove questions have been completely answered and that all th~ statements
herein are true to the best of my knowledge, information and belief?
Signature of Applicant:
WITNESS the following signatures
Name:
Business Phone:
IR. ~ .,b..SI..3 R E. R...
7 3"49 DRE-~E\bQco~ Q..d.) 2. ~e3L
23 \ -97 28 Home Phone: Z 7t -sz'59
Title:
Address:
STATE OF VIRGINI~
CITY/~ OF t5J~'Y"v>Dh.iJ to-wit:
.S'J.bs~:rihed AI!"" .o:::;wnrn to bf!:fore me~ _____~_~,~--_____~~--". a Notary Public in and _for the
City/~and State aforeslitJ, this 2t-'f'-day of 4'~"...L..,> l,}~~ '
~/h. ~/.L."~
Notary Publl.c
:M:'I:: Comcii~Sion. Expires: ~:l/9, /1'lz.-
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RESOLUTION
BE IT RESOLVED THIS _____ day of _______, 19____ (date resolution passed), that
is hereby authorized to apply to the Chesterfield County Board of
on behalf of this organization for the ________ calendar year.
cdl1668~C42
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CHESTERFIELD OJtJNIY
BINGO/RAFFLE
PERMIT
By Resolution of ~he Chesterfield CDun~ Board of Supervisors duly adopted on
permission is hereby granted to
during the calendar year
to conduct
. !HIS PER..'1I! WILL EXPIRE ON DECEMBER 31,
'this permission 1s granted ,ubject to the folloving conditions:
1. Except. fOT reasonable and proper operat.ing costs and. prizes, no part of ~ the gross. receipts. derived by your
organization ~y be used for any purpose other than (~) those lawful religious, charitable, co~n1ty or educa.
tlonal purposes for ~ich your,organl:atlon is specifically chartered or organized and (11) expenses relating to
the acquisition, construction. maintenance, or repair of any interest in the real property involving the opera-
tion of your organization and used for lawful religious. charitable. community or educational purposes.
2. Your organization Ihall Dot enter into a contract with OT otherwise employ for compensation any person or firm,
association. organlzat ion (other ~an ~other qualified organization puT"su~nt to 118.2-340.13 of the Code of
Virgini., 1950, .. amended). partnership or corporation of any class if1c.at1on whatsoever. for tile purpose of
organizing, ~naglns or conducting bingo games or raffles.
3. No person, except a bona fide ~mber of your organization ~o shall bave been a ~mber of the organization for at
least ninety (90) day. prior to auch participation; ihall participate in the management, operation or conduct of
any bingo game Dr raffle; provided however, that the spouse of any bona fide member or a firefighter or rescue
.quad member.employed by a po11eical subdivision w1th Which the. volunteer firefighter or rescue squad member 1s
Associated ~y - participate in the operat ion and conduct of a bingo game or raffle if . bona. fide. member is
'present. In addition, no peraon shall receive any remuneration for participating in the ~nagementJ operating or
conduct of any such game or raffle.
4. "Yout' organization shall not enter into any contract vith Dr otherwise employ or compensate any lDember of your
organlzat~Qn regardi~g ehe aale of bingo supplies or equipment.
s. Your organization shall not award any bingo prize money or merchandise valued in excess of the following amounts:
C.) no bingo door prize shall exceed twenty-five dollars ($25.00). (b) no r~lar bingo OT special game shall
exceed one hundred dollars ($100.00). and (e,) no bingo jackpot, of any nature wh:&t8oever, shall exceed one
thousand dollars ($1.000.00). nor shall the total amount of.bingo jackpot prizes awarded in one calendar day
exceed one thousand dollars (Sl,OOO.OO).
Your Drganization shall Dot award any raffle prize or prizes valued at more than one hundred thousand dollars
(5100,000.00) during anyone calendar year. In no event shall your organization jOin with any other organization
in establishing Dr contributing to the maintenance of any jackpot. ~
6. Your org.nlzation shall ~1nta1n a record in VTiting of the dates on Which bingo 1s p18yed, the n~ber of people
1n attendance on each date and the amount of the receipts and prizes paid on each such day. Your organization
shall .1so maintain a record of the name and address of each individual to whom . door prize. regular or special
bingo game prize O.T jackpot from the playing of bingo is ~warded I 8S we 11 as. the amount of such award. The
organization shall also maintain an itemized record of all receipts and Oisbursements, including operating costs
and use of proceeds incurred in operating bingo ~ames. '
7. Your organ1z8 t 1~n shall not pl ace or perm! t to be pI aced any Sign or signs advert!& ing any bingo game on the
premises or within one hundred (100) yards of the exterior of the preMises where such bingo game 1s to be con-
ducted.
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Records of all bingo and raffle receipts and disbursements shall be kept and shall be filed annually~"under oath
~11th the County Internal Audit Department on a form furnished by that department. Your report shall be suhmitted
to Internal A~dit not later than the first day of November of each calendar year for Vhich a permit has been
issued and yo~r report shall be a" matter of public record. Each report shall include a record of the gross
receipts and dIsbursements of your organization for the year period which commenced on the first day of October
of the previous year and ended September 30 of the current year. In addition, if your organization. s gross
receipts exceed $50,000 during any calendar quarter, you must file an additional accounting of all receipts and
disbursements during such quarter no later than 60 days following the las~ day of lueh quarter.
ANY ORGANIZATION VIOLATING nIlS COl-t!>InON SHALL HAVE lIS PERMIT AUTO" a TIC.Al.L '),.. riI:VOKED.
9. No person shall payor receive for use of any premises to conduct any bingo games or raffles a sum of money in
exC~6S of the current fair market value of the premises and in no event shall such sum of money be based upo~ or
determined by a percentage of the proceeds derived from the bingo games or raffles.
10. Your organization shall not hold bingo games more frequently than two calendar days in anyone. calendar 'Week
unless a special permit 1s granted by the Board of Supervisors of Chesterfield County for more frequent games.
11. Your organization is authorized to pley lnst8~t bingn as a part of. th~ bi"g~ g~e~; prnvidpd hOWp.VeT; th3t~
(a) Instant bingo may be.cond~cted only at such time as a regular4bingo"game, as defined in ~lB.2-340.1(2)
of the Code of Vir~inia, is in progress and only at such-locations and at such times as are specified,
in ~e bingo pe~1t applicationj
(b) Your organization shall not derive more ~han thlrty-~hree and one-third percent (33 1/3~) of its gross
receipts from the bingo games by the, playing of '11nstant bingo" or nbingo in any ro~atlonn;
(c) Your organization shall maintain complete and accurate records of the date, quantity and card value of
instant bingo supplies purchased as well as the name and address of the su~plier of such instant bingo
supplies. Your organization shall also maintain a written invoice or receipt from a non-member of the
organization verifying any information required by law; and .
Cd) You~ organization shall not sell an 1nstant bingo card to an individual below sixteen years of age.
12. In addition to the conditions contained in this Permit, your organization shall cOttply with all provisions of the
Code of Virginia aod the Code of the County of Chesterfield, 1978, as amended, regarding Bingo Games and Raffles.
13. . The Boa~d of Supervisors may deny, suspend or revoke the permit of your organization for any non.compl1ance with
the conditions of the Code of the County of Chesterfield or the Code of Virginia.
14. M"i PERSON, SHAREHOLDER, AGEN'I, MEMBER OR EMPLOYEE OF YOUR ORGANIZJJION VIOLAIING ANY OF THESE CONDmONS SHAll
BE GUILty OF A HISDtHE:A.NOR JJm uPON CONVICTION tHEREOF SHALL BE SUBJECT ro A FINE OF Nor MORt THAN ONE TIlOUSAND
DOLLARS OR TO COhTIht:MEN'I IN n!r COUNIY JAIL FOR NOI !-DR.[ ntAN IWELVE MONTHS OR BaTRa A VIOLAIION OF CONDITION 1
ABOVE SHALL BE PUNISHABLE BY IMPRISONMEl\'I OF NOT LESS mAN ONE YEAR, NOR MORE THAN nVE YEARS OR BY A FINE OF NOT
nJitE THAN" un""! :u10USA.\1i OOLLAitS OR. COrlF~huIEi;r IN !:i:iE CUUin-Y JAIL FOR ::O!' MCP...E !11AH T"LL VL riJl'o4'"I}iS Ok WItt.
15. - nlIS PER...JiIT MUst BE RENn.LD AI THE END OF EACH CALEh.'DAR YEAR BY :mE BOARD OF SL~ERVISORS.
16. nitS PERMIT IS VALID ONLY AI !liE t.OCAIION PROVIDED ON THE PER-lilT APPLlCAIltJN 10 HOLD BINGO GAMES M'D RAFFLES.
17. THIS PERMIT OR A COPY THEREOF HUST BE POsn:D ON THE PREMISES \.1HERE Blt;GO GAMES OR RAFFLES ARE CONDUCTED. THIS
P[R~IT IS NOT ASSIGNABLE.
BOARD OF St'P-ERVISORS
By
OIA 1 RJW-:
Attest:
COL~~ AD~INIS!F~IOR
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APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES
The undersigned application, pursuant to-~18.2-340.1, ~~. of the Code of Virginia, requests the Board of
SuperVisors of Chesterfield County to issue a permit to conduct bingo games ___, raffles ~J or both ~
durin~ 'the ,qqJ. calendar ye~u-. This application is for a new _.or renewal ~ permit. In-
support of this application, the applicant offers the followinR information under oath:
1.
Proper name of organization:
Sf. .A'\} Lha.el~ Pctrenb A-~ ~ OClCV+l~
2.
Address of organlzationls headquarters:
(~ ,! 1l...k.eV' kA J'"\..e.l
\30(\ A \"y- VA d ~ 3~'-.
3. Address where all records of receipts and disbursements are permanently filed:
~Ct~e-
4. Name and address of owner of the property described in 3 above.
S+ &/b c b~,~J.;, F" rI5CDp<- \
c~ n LA Y'rl1
J S t1 fl1 e...
I
5. Address or addresses where bingo games will be held or raffle drawings conducted:
~ a "'f"Y'\ <:-
NOTE: THI S PERMIT I S VAL 1D ONLY AI THE ABOVE LOCATION.
6. Dates or days of week and time when bingo games or raffles will be held at the above addressees):
Meur- Q,lqq;l.
7,"
Time patrons are admitted and sales begin:
\0.,00 ttrY"\
I q (04
8.
Date When organization was founded:
9. Has your organization been in existence and met regularly in Chesterfield County f9r two years
immediately prior to m~king this application? Yes ~ No
10. Is your organization currently and has your organization always been operated in the past as a
non-profit organization? yes..L. No_
11. Internal Revenue Code section for tax-exempt status was granted (if applicable)
bOt (c ) ( 3 -; .
12. State the specific type and purpose of your organization:
PTA
/-krtQ\Jidf:. "~\11 ~c iC<.\ Ynf'<.H\:". -d-D
I . \
to tl1"f tl'", ri{ ) , ~l1:l12:e :en C "I " 'I + l ;.. 'I
(p fDUt ~
a....r+ S c l-1ou 1
13.
If renewing a permit, w~e financial reports filed on time and in compliance with applicable legal
requirements? .Yes ~ No
14.
List below gross receipts, if any, from all sources related to the operation of bingo games or instant
bingo by calendar quarter for the 12-month period immediately prior to the date of this application:
1st qtr: S
2nd qtr: $
3rd qtr: S
4th qtr: S
15. Officers of Organization:
Name
At1dre~s
Bus. Phone
Home Phone
President.:
VIce President:
Secretary:
Treasurer:
16. Member authorized within the organization to he responsible for conduct and operation of bingo games or
raffles: Name: ~ 1 nd a ;)nrJ \.py- Address: ~ ?JQl <.Vn,i-to.t..De9Q& Qd2. o.?~as-
Home Te lephone Number 3clO - }~ q ~ Bus i ne s s Telephone Numbe r :
17. Do you, and each officer, director and member of the organization fully understand the following:
A. It 1s a violation of law to enter into a contract with any person, firm, a~sociation, organization
(other than another qualified organization pursuant to 518.2-340.13 of the Code of Virginia),
partnership or corporation of any classification whatsoever, for the purpose of organizing,
managing or conducting bingo games or raffles? Yes ~ No______
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B. The organization must maintain and file with the County's Internal Audit Department complete
records of receipts and disbursements pertaining to bingo games and raffles as required by State
and County Law, and tjat such records are subject to audit by the Couhtyls Internal Audit
Department? Yes ~ No______
c. The organization must remit an audit fee of 1% of gross receipts with the Annual Financ1al Report
not later than November 1 unless gross receipts are less than 52,000? Yes ~ No ______
D. The organization must furnish a complete list of its membership upon the request of the County
Internal Audit Department or other designated representative of the Board of Supervisors?
Yes -.L No_
E. Any organization found in violation of ~18.2-340.10 of the Code of Virginia, authorizing this
permit is subject to having such permit revoked and any organization or person, shareholder,
agent, member or em?loyee of such organization who violated 518.2-340 or ~iCle 1.1 of Chapter 8
of Title 18.2 of the Code of Virginia, may be guilty of a felony? Yes No ______
F. The organization must provide written notification to the County Internal Audit Department of any
change in elected officers or bingo chairperson during the calendar year covered by this permit?
Yes ~ No
18. Your organization ~ attach a copy of the organization's charter, articles of incorporation, bylaws,
or other legal documents which describe the specific purposes for which the"organization is chartered
or organized and must complete the Resolution below.
19. Your organization ~ submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County
as an application fee.
20. Additional pages where necessary to fully complete this application may,be attached.
21. Have you and each officer of your organization read the attached permit and do you and each officer
agree on behalf of the organization to comply ~ith each of the conditions therein?
YeS~NO_ '
22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40,
Chesterfield, Vir~in1a 23832 or by hand to: Route 10 and Lori Road, Administration Bldg, Room 503.
23. 1 hereby swear or affirm under the penalties of perjury as set forth in S18.2-434 of the Code of
Virginia, that all of the above questions have been completely answered and that all the statements
herein are true to the best of my knowledge, information and belief?
Business Phone:
and seals:
~d~ (jj~~
(lndfl Sad/of V
1iaF-fle :j)evmjf CbalV~tJ
. ~Qd'1 l#)~;~Ul)(nQ p~ :Rlch mDt'1dl V It 0.3023.)
Home Phone: ~O-- ~~(-?
WITNESS the following signatures
Signature of Applicant:
Name:
Title:
Address:
~ ~ Notary Puhltc In ~nd fOT the
My Commission Expires:
Notary Publi
q~~/J?~
RESOLUTION
BE IT RESOLVED THIS ;J5tOday of~, 19~ (date resolution passed), that
L,noiLt ~~leY is hereby authorized to apply to the Chesterfield County Board of
Supervisors for a bingo/raffle permit on behalf of this organization for the ~ calendar year.
~f
Di rec tor)
cdl1668:C42
e ST. MICHAE~'S EPISCOPALttCHOOL
PARENTS' ASSOCIATION OFFICERS
~
e
PRESIDENT:
VICE-PRESIDENT:
SECRETARY:
lREASURER:
PAST-PRESIDENT:
ROOM MOTI-lER CHAIRMAN:
HEADMASTER:
COMMITTEES
FALL TEACHERS' LUNCHEON:
UKROP'S RECEIPTS:
SCHOOL DIRECfORY:
SCHOOL STORE:
GIFf WRAP:
COUNCIL REPRESENTATIVE:
SCHOOL PICTURES:
MAGIC DRAGON DAY:
e
EARTI-I PROJECf:
TEACHERS APPRECIATION WEEK:
SCHOOL YEARBOOK:
PARENT SUPPORT:
SOCIAL COMMITIEE:
GRANDPARENTSt DA Y:
DRAGON GUIDES:
MIDWINTER SURPRISE:
Gayle Augst
Betty DeLesDemier
Melanie Kidd
Ines Crichigno
Cheryl Braga
Cathy Hortenstine
Edgar Hubbard, III
Joan Bowers
Joan Bowers
Kathy Dunwiddie
. Walter Dunwiddie
Mary Bliley
Robin Trawick
Mary Ann Nelson
Evelyn Terry
Beth Reisch
Lynda Trawick
Cheryl Benton
Sara Fisher
Lynda Trawick
Grace Helms
Beth Richardson
Pam Schutrumpf
Robin Wong
Julie Holswade
Marilyn Kirkpatrick
Vicki Hurt
Holly Jones
Wendy McSweeney
Nancy Smith
Diane Knarr
Wendy McSweeney
Susan Nelson
Merrill Baldwin
Jean Smith
Manha Teefey
Ian Pace
Ruth Ann Pastorius
Vicki Hurt
Cindy Lee
Beverly Jones
ARTICLE II: PURPOSE QF THE ~ARENTS' ASSOCIATION
e
The purpose of the Association shall be to promote the welfare of our children and of their
school and to bring parents and school into closer relationship. The Association shall not seek to
direct the administrative activities of the school nor to control its policies.
5
S~OOL INFORMATIOI
'" ~ ..
~
EMERGENCY CARDS.. It is important that the emergency card be completed and
returned to school. Double check to see if you have f1l1ed out both home and business telephone e
numbers, as well as that of a nearby friend or neighbor in case you are not at home when we try to
reach you. The card is invaluable in times of emergency. If your child has some special health
problem such as bee sting allergy, etc., please note it on. this card.
MEDICAL EMERGENCIES.. The school does not provide medical care. In the event
of an emergency requiring medical attention, an aide will call parents frrst, and then persons named
on the emergency card. Emergency contact people should have insurance information and parental
consent forms.
MEDICA TIONS - No medicine, including aspirin, can be given to students internally by the
schoors staff. However, students who need to take medication while at school may do so if the
parent or guardian adheres to the following guidelines:
1. A written order from the student's physician giving the name,' dosage, and dosing schedule
~ ~ ~! or time interval for the medication is required.for each medication.. The prescrip~on label on
. the inedication container may be accepted as the physician's order. .
2.. The emergency request card kept in the office must be completed by the parent An
explanation of allergies or problems requiring special medical attention should be included.
3. The medication must be brought to school by the parent or guardian in the original
container, properly labelled by a registered phannacist as prescribed by law.
ACCIDENTS - All accidents in the school buildings, on the school grounds, at practice
· sessions, or at any athletic event or other outing sponsored by the school must be reported
immediately to the person in charge and to the office.
ABSENCES - A written note from parents is required for all absences from school upon
return to the classroom. Students who are absent or who leave school for medical reasons may not
participate in school in extracurricular activities on the same day. Students who have excessive
absences (more than 20 school days in a single school year) must present to the Headmaster a
written appeal to be considered for academic credit for the year.
e
TARDINESS - Any student arriving tardy to school must report first to the office with a
signed note from parent or guardian. Excessive tardiness will result in disciplinary action. This
applies to tardiness to all classes as well as tardiness at the beginning of the school day. Parents are
asked to be punctual on all school occasions. Please plan to arrive within 15 minutes of the
designated pick-up time. - + . "0 ~
SCHOOL HOURS - Regular school hours will be 8:30 AM to 2:50 PM. Students should
not arrive at school before 8:15 AM. When they arrive, they should go to the playground, weather
permitting, or to their homerooms. Please be punctual in both mornings and afternoons. Drivers
who are tardy create hardships for those who wait
EARL Y DISMISSALS - Children may be dismissed early from school for doctor or
dental appointments. Students must be signed out through the school office. A note explaining the
reason for early dismissal should accompany the child to school on the day of the early dismissal.
This is for the safety and protection of our children. Students will not be released during school
hours to any individual without signed permission from the parent or legal guardian. Students may
never leave school without permission. Should a student forget something, it can be delivered by _
the parent to the office to be picked up at lunch or recess time. If your child appears at home _
unexpectedly at any time dwing the school day, and you have not been contacted by the office,
please notify the school at once.
~ 6
i' \
. .~
.
e
CHE STERFltLD CX>tJt\'TY
BINGO/RAmE
. PERMIT
By Resolution of the Chesterfield County Board of Supervisors' duly adopted on
permission 1s hereby granted to -to conduct
during the calendar yur . THIS PER..'1IT WILL EXPIRE ON DECEMBER 31,
Ibis permission is granted subject to the follawtDg conditions:
1. Exc:epf' .{OT ~reasoriable and prOper operating costs and prizes, no part of the. gross receipts derived by your
organization may be used for any purpOG~ oth~r than (1) those lawful rel1gioust charitable, community or educa-
tional purposes for Which your organization 1s specifically chartered or organized and (11) expenses relating to
the acquisition, construction, maintenance, or ~repa1r of any lnteres~ in the real.property involving the opera-
tien of your org&n1z8t!on ~~ ~e~ fer l~.ful Xtligiuu&. charitable. eommunity or educ.~ional purposes.
2. Your organization Ihall Dot enter into a contract with or otherwise employ for compensation any person or firm,
association. organization (ether ~an ~other qualified organization l'UT'5Uant to 118.2-340.13 of the Code of
VirJ!:1nia, 1950 J as amended). partnership or corporation of any class iflca.t1on whatsoever t for the puT'pose of
organizing, ~naglng or conducting bingo games Dr raffles.
3. ' No person, except a bona fide ~mber of your organization who shall have been a member of the organization for at
least ninety (90) days prier to such participation, shall participate in .the management, operation or conduct of
any bingo game or raffle; provided however. that the spouse of any bona fide member or _ firefighter or rescue.-
.quad member employed by a political subdivision with Which the volunteer firefighter or rescue 'quad member is
associated may participate in dte operation and conduct of a bingo game or raffle if a bona fide member is
'present. In addition, no peTaon &h~ll receive any remuneration for participating in the management, operating or
conduce of any such game or raffle.
4. YOUT organization shall not enter into any COntract with or otherwise employ or compensate any member of your
organization regarding the .ale of bingo supplies or equipment.
s. Your organization shall not ~ard any bingo.prlze money or merchandise valued in excess of the following 'amounts:
C.) no bingo door prize shall exeeed cwenty-flve dollars ($25.00). (b) no regular bingo Dr special game shall
exc:ee~ one hundred dollars ($100.00). and (e) no bingo jackpot, of any nature whatsoever, shall exceed one
thousand dollars <$1.000.00), nor shall the total amount of. bingo jackpot prizes awarded in one calendar day
exceed one thou~~n~ dnll~T~ (S'iOOO~OO)~
Your organization shall. not award any raffle. prize ot" prizes valued at more than one hundred thousand dollars
<S100,OOO.00) during anyone calendar year. . In no event shall your organization join with any other organization
in establishing or contributing to th~ maintenance of any jackpot. ~
6. Your organization shall ~int81n a record in writing of the dates on ~lch bingo is played, the number of people
In attendance on each date and the amount of the receipts and prizes paid on each such day. Your organization
shall .lso maintain a record of the name and address of each individual to whom a door prize, regular or special
bingo game .prize or jackpot from the playing of bingo is awarded, 8S well as the amount of such award. The
DTg~nlzat1on shall also maintain an itemized record of. all receipts and disbursements, including operating costs
~ and use of proceeds incurred in operating bingo games.
"'-
7. y~~}, organization shall not place or permit to be placed any sign or E:igns advertising any bingo game on the
preml~or~lthln one hundred (lOO) yards of the ext~rlor of the pre~ises where such bingo game Is to be con~
_ducted. ~,~ . .
OVER ..
~
~/
e
.
....~& . ;: "
8. Records of all bingo and raffle receipts ;nd disbursements shall be kept and shall be filed annually under oath
with the County Internal Audit Department on a form furnished by that department. Your report shall be submitted
to Internal A~dlt not later than the first day of November of each calendar year for Which a permit has been
issued and yo~r report shall be 8' matter of public record. Each report ahall include a record of the gross
receipts and disbursements of your organization for the year period which commenced on the first day of Oct~ber
of the previous year and ended September 30 of the current year.. In add! tion. if your organization I s gross
~receipts eXceed 550,000 during any calendar quarter, you must file an additional accounting of all receipts and
disbursements during such quarter no later than 60 days fOllowing the last day of such quarter.
ANY ORCANIZATION VIOLAiING THIS CONDITION SHALL HAVE ITS PERMIT AUTOU.~Ic:.l.LY iU:VOKED.
9. No person shall payor receive for use of. any premises: to conduct any bingo games or raffles a sum of money in
excess of the current fair ~rket value of the premises and in no event shall such sum of money be based upon or
determined by a percentage of the proceeds derived from the bingo games or TaffIes.
10. Your organization shall not hold bingo games more frequently than two calendar. days in anyone calendar 1Ileek
unless a special permit is granted by the Board of Supervisors of Chesterfield County for more frequent games..
11. Your organization 1s euthor_lzed to play instant bingo at .,. part of the bingo games; provided hovevet", that:
(a) Instant bingo may be conducted only at such time as a regular bingo. game, as defined in 118.2-340.1(2)
of the Code of Virginia, is in progress and only at such locations and at such times as are specified
in ~e bingo permit application;
(b) Your organization shall not derive more than thirty-three and one-third percent (33 1/3%) of its gross
receipts from the b_ingo games by .the- playing of "instant bingo" or "bingo in any rotationtl;
(e) Your organization shall maintain complete and accurate records of the date, quantity and card value of
instant bingo supplies purchased as well as the name and address of the supplier of such instant bi~go
supplies. Your organization shall also maintain a written invoice or receipt from a non.member of the
organization verifying any information required by law; and
Cd) Your organization shall not sell an instant bingo card to an individual below sixteen years of age.
12. In addition to the conditions contained in this Permit, your organization shall c~ly with all provisions of the
Code of Vlr~inla and the Code of the Countv of,Chesterfield, 1978, as amended, regarding Bingo Games- and Raffles.
13. The !o3rd of Supervisors may deny, suspend or revoke the permit of your organization for any non-compliance with
the conditions of the Code of the Countv of Chesterfield or the Code of Vir~1n1a.
14. Ah'Y PERSON. SHAREHOLDER, AGENT. KEMBER OR EMPLOYEE OF YOUR ORCANlZAI'ION VIOLAIInG ANY OF THESE CONDmONS SHAll
BE CUlLIY OF A KISDElIEANOR AND UPON CONVICTION IHEREOF SHALt BE SUBJECI TO A nNE OF NOT MORE THAN ONE nIOUSAND
DOLLARS OR 10 COhTIhLMEr-.~ IN l'EE COUNrf JAIL FOR NOT ~()RE 11Wl TWELVE MONTHS OR BOnI. A VIOLATION or CONDIIION 1
ABOVE SHAlt BE PUNISHABLE BY IMPRISONMEh-r OF NOT LESS IllAN ONE YEAR, NOR MORE IRAN FIVE YEARS OR BY A FINE OF NOT
KlRE.11Wl ONE ntOUSAND .OOLLARS ~ ~hrI~?l~ ~ THE COll.!'7! JAIL FOR NOT !tJR.E, ~ 1!!~LVE tDNTHS OR BOTH.
15 . nItS PER..~rr MuSI BE RENn.'"ED JJ: THE END OF EACH CALENDAR. YEAR BY mE BOARD OF SL1>ERVISORS.
16. THIS PERMIT IS VALID ONLY AI nrE LOCATION PROVIDED ON 'DU: PEFL~IT APPLlCAII0N 'IO HOLD BINCXl GAMES M'D RAFFLES.
17. THIS PERMIT OR A COPY THEREOF MUST BE POSTED ON ntE PREMISES w'HERE Blt;GO GAMES OR RAFFLES ARE CONDUCTED. THIS
PER.'iIT IS NOT ASSIGNABLE.
BOARD or Sl'P,ERVISORS
By
OIAIRMAN
r
Attest:
~.;. ~
COL~~ ADHINlSIP~TOR
~.-n.--'
~
..
~
. !Iit-.
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..........
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:}Jain{
f!lJ~
4400 /!/JeuIaIt f!lload
/!llU;/wnond, 1/~ 23237
9'~: 804/27.5...7.962
November 8, 1991
The Board of Supervisors
Chesterfield County, Virginia
Greetings:
St. Augustine Parish herewith submits an application for a permit
to conduct Bingo games and raffles.
St. Augustine Parish is a Roman Catholic parish church, validly
and licitly erected under the authority of the Bishop of the
Catholic Diocese of Richmond, according to the norms of universal
chu.rch law (Codex Iuris Canonici). It is owned and directed by
the Bishop of Richmond according to these same norms. The bishop
has appointed the Reverened William H. Carr, pastor and
administrator with power to govern the parish.
Proceeds from our Bingo games and raffle are used solely for
ecclesiasticaland charitable purposes. As a parish church, St.
Augustine parish is a non-profit organization.
~&.
.
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[Paint
gJ~
4~OO /!lJeuIaIz. f!lload
f!llic~ 1/~nia 23237
[j'~: 804 / 275-7962
November 8, 1991
The Board of Supervisors
Chesterfield County, Virginia
Greetings:
I hereby authorize Thomas J. Hoof to submit an application for
a permit to conduct Bingo games at St. Augustine Parish.
(Rev.)
.....
.
.
APPLICATION FOR A PERMI'I to CONDver BINGO GAMES OR RAFFLES
the undersigned application, pursuant to i18.2-340.1, !! ~. of the Code of Vlr~in1a, requests the Board of
Supervisors,of ~estetfield County to issue a permit to conduct bingo games ___, raffles , or both ~
durin;: the jq '1:l- calendar ye,Q'-. Thi s application is for a new _ or renewal ~ermit. l!!
support of this application, the applicant offers the fol1owinR information under oath: .
1.
Proper name of organization:
S'Y-;- Aj,j~u~n,.je RcmArJ Cflf/,o(/c.. C"hult:'ct,
14DO '6eu 111 h g,J., !<1'vhMr;JoJJ, un ~3 J..3?
,
2.
Address of organizationls headquarters:
3.
Address where all records of re~eiPts and disbursements are permanently filed: ~lY11e_
4. Name and addre&s of owner of the property described in 3 abov e:-J:< , <;' ~ n r ~. .p. t< Ie h m ~
CAY1Uj I(~ JJ1 a'Cf'Se.
5. Address or addresses where bingo games will be held or raffle drawings conducted: S't: r4V1C{ US -
Ti~~ Ch <-{ tc h r 4 t/ O(j'6eLdt'lh g). R ,c1lY1cJrJJ, Uti. :J-3 J. 3 7
NOTE: TIns PERMIT IS VALID ONLY AT. THE ABOVE LOCATION.
6.
Dates or ,days of week and time when bingo games or raffles will be held at the above addressees):
, .
F ~ d fli ~ ) 7 em ~
rime patrons are admitted and sales begin, ~f)y)()
Date when organization was founded: ~ 1/1~ ~ , 4 7)/
I I
Has your organization been in existence and met regularly in Chesterfield County for two years
immediately prior to m~king this application? Yes ~ No
8.
9.
12.
Is your organization currently and has your organization always been operated in the past as a
non-profit organization? Yes ~ No
Internal Revenue Code section for tax"'exempt status was granted (if applicable) Sq- - 0 qL/a ';>3~
Sta te the spec i fic type and _ purpos e 0 f your or gani za Hon : N ot-J ?R '" {. 'C I Roe I IS. \ ~ L( ~ sf'
C hA~,~ bi -<!.. Oaq {-JJ.JI=bn'{;:,1-..
10.
11.
13. .If renewing a permit, ~re financial reports filed on time and in compliance with applicable legal
requirements? Yes ~ No ______ ,
14. List below gross receipts, ~t from all sources rel~~ed to the operation of bingo games or instant
bingo b~ calendar quarter for the 12-month period imm~diately prior to the date of this application:
........
J.. 6 3 ...(";;- I ( -/ /. :' t 3.. " ()
2nd qtr: S u'f 07 . Sd 3rd qtr: S t:)~, ':):u:,I/ 4th qtr: S ..- ~ 3
.':l~~~~~'r.: 's.foY1% .S;-d
~ ~~"-- ' -'. ~'\. .
.' . .1-5. Off1c~rst. ~of ~Organ1zat1on:
:-..-~::<:> - ~:i;~{:i~i:: NF~!1UG( S
.:.'j~" ~~
~-I" ,; 1, rr'
Secretary:
(' tA Ff-€-
&i~Io(liLl4 Yrl Ue IJ.,~
HIJR.t<td Cc< Ff-f!
'ndllh ,l~~' tiJcJF
Address ;L;s; ~ I Bus. Phone
/3 " 3 I Bel Vn v. J Ii Q d,Mt..t L;v
-7/ a 0 ~;4,/ fAt., f!. (r4 p R.i. :l,J;.,r7 7 t/ R- {J..8r-
/3(;3 / B~qjJ# OIJt~f1.db.... 7 Ljf-j3'J-I
,CJfno G N r VilC.-L ,iv4~ c?!:J.n ~0t -1,,1
Horne Phone
.s3a - 3/6 7
7Lf9~ ,/1--/ c; c;
03 v-31f:, 7
7~IY- f3 l-y-
:-Vice .'President:
I; ~.. '\ ~ :
Treasurer:
16. Member authorized within the organization to be responsible for ~onduct and operation of bingo games or
raffles: Name: '-rFicJt7lt15 J"'- HooF Address: ql.:,o9 N~\Jet2L..,A.CJr1 Cv ;2.3;1.."3,
Home Telephone Number ?tff"-~3J.-~ Business Telephone Number: ::2&'[-777'7 · '
17. Do you, and each off1cert director and m~mber of the organization fully understand the following:
~ A. It is a violation of law to enter into a contract with any person, firm, association, organization
~ ~ (other than another qualified organization pursuant to 518.2-340.13 of the Code of Virginia),
~~J~&~ partnership or corporation of any classification whats~r, for the purpose of organizing,
99ft managing or conducting'bingo games or raffles? Yes ______ No______
JJ;)
-over-
cdl166B:C42
.
.
B. The organization must maintain and file with the Countyts Internal Audit Department complete
records of receipts and disbursements pertaining to bingo games and raffles as required by State
and County Law, and that such records are subject to audit by the County's Internal Audit
Department? Yes V No
c. the organization must remit an audit fee of 1% of gross receipts with the Annual Flnanclal Report
not later than November 1 unless gross receipts are less than $2,0007 Yes ~ No
D. !he organization must furnish a complete list of its membership upon the request of the County
Internal Audit Department or other designated representative of the Board of Supervisors?
Yes --L- No_
E. Any organization found in violation of SlS.2-340.10 of the Code of VirRinia, authorizing this
permit 1s subject to having such permit revoked and any organization or person, shareholder,
agent, member or employee of such organization who violated S18~2-340 or Article 1.1 of Chapter 8
of Title 18.2 of the Code of Virginia, may be guilty of a felony? Yes ~ No______
F. !he organization must provide written notification to the County Internal Audit Department of any
change in elected officers or bingo chairperson during the calendar year covered by this permit?
Yes "" No
18. Your organization ~ attach a copy of the organization's charter, articles of incorporation, bylaws,
or other legal documents which describe the specific purposes for which the organization is chartered
or organized and must complete the Resolution below~
19. Your organization ~ submit a check in the amount of 525.00 payable to Treasurer, Chesterfield County
as an application fee.
20. Additional pages where necessary to fully complete this application may be attached.
21. Have you and each officer of your organization read the attached permit and do you and each officer
agree on behalf of the organization to comply with each of the conditions therein?
Yes ~ No
22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40~
Chesterfiel~J Vir~in1a 23832 or by hand to: Route 10 and Lori Road. Administration Bldg. Room 503~
23. I hereby swear or affirm under the penalties of perjury as set forth in 518.2-434 of the ~
Virginia, that all of the above questions have been completely answered and that all the statements
herein are true to the best of my knowledge, information and belief?
WIINESS the following signatures and seals:
Signature of Applicant: ~~~
Name: '-y:%t/}?'vf<; ;:J':;.w
/ L~;lS c/Il ~/1
9(,of AI ,l!pall-Jh ~C1r I;c;(~ .).3J 37
c:l' ( 77'77 Home Phone: 7<fr'-- fs J-'Y
Title:
Ad.dress:
Business Phone:
stATE OF VIRGINIA,/
CITY/COUNTY OF liet<Jk' (CO to-wit;
.
Sub~cri:'"d and 3",,0= co b"!",..,, ",e. S=fJ tf), /llLlLV~ 1\ Nntary Public:
City/County and State afores~td, this ayof AJL)~t 19~. .
. . . - v4t'Mdt/c iJ. /iLd~
Notary Public
in- 'iu~d- for the
~.. .l
I (
\.
My COlllllliss1on E.'.i'i(~" 9...(4~ _~/9.'93
V /,
RESOLUTION
BE II RESOLVED THIS ~ay of y{uJ, . 19t!f/ (date resolution passed), that ~h1r.1<;' ~ 1-/00 F
is hereby authorized to apply to the Chesterfield County Board of
permit on behalf of th is organization for the I q C, ":t calendar year. --
signature (6f1~:~r or rirec:or)
. ... -~ ... '"
it
e
CHESTERFIELD (X)~n
BINCO/RAFnE.
PERMII
By Resolution of the Chesterfield Co~ry Beard of Sup~rv~~5 duly/adopted on
perniss10n 1s hereby granted to .$ / .. ittIQ LI ~ T~/ Ne~ L !J U It eM to conduct
during the calendar yur /9 ~ ~ . 1'HIS PER.'11I WILL EXPIRE ON DECEMBER 31,
B I tV Cj (; +- t! rt.{- fz-{'
this permission is granted ,ubjec~ to the follavtDg conditions:
1. Except for t'easonable and propeT operating costs and prizes, no part of the gross receipts derived by your
organ1:ation ~y be used for any purpose other than (1) those lawful religious, charitable, community or educa-
tional purposes for ~1ch your organization 15 specifically chartered or organized and (11) expenses relating to
the acquisition, construction, maintenance, or repair of any interest in the real proper~ involving the opera-
tion of your organization and used.for lawful religious, charitable, community or educational purpo~es.
2. Your organization ahall Dot enter into a contract with or otherwise employ for compensation any person or firm,
association t organization (other ~an ~other qual! fied organization pursu~nt to 118.2-340.13 of the Code of
Virginia, 1950 J as uended), partnership or corporation of any classification whatsoever, for the purpose of
organizing, managing or conducting bingo games or raffles.
3. No person. except a bona fide ~mber of your organization ~o shall bave been a ~mber of the organization for at
least ninety (90) days prier to such participation, ahall participate 1n the management, operation or conduct of
any bingo game or raffle; provided however, that the spouse of any bona fide member or a firefighter or rescue
squad member employed by . political subdivision with which the volunteer firefighter or rescue squad member is
associated may parti.cipate in the operation and conduct of a bingo game or raffle if a bona fIde member is
- present. In addition, no peTSon shall re~e1ve any remuneration for participating in the management, operating or
conduct of any such game or raffle.
4. Your organitat1on shall not enter into any contract rith or otherwise employ or compensate any member of your
organl%8t1on regarding the .ale of b1ngo supplies or equipment.
5. Your organization shall not ~ard any bingo prize money or merchandise valued in excess of. the following amounts:
ee) no bingo door prize .hall exceed twenty-five dollars ($25.00), (b) no regular bingo or special game shall
exceed .one hundred dollars ($100.00). and (c) no bingo jackpot, of any nature whatsoever, shall. exceed one
thousand dollars <Sl.000.00), nor Ihall the ~ot.l amount of.bingo jackpot prizes awarded in one calendar day
exceed one thousand dollars ($1,000.00).
Your organization shall Dot award any Taffle prize or prizes valued at more than one hundred thousand dollars
<$100,000.00) during anyone ealendar year. In no event shall your organization jOin with any other organization
in establishing or contributing to the ~lntenance of any jackpot. ~
6_ Your organization shall maintain a record in VTltlng of the dates on ~ich bingo 1s played, the number of people
in attendance on each date and the amount of the receipts and prizes paid on each such day. Your organization
shall also maintain a record of the name and address of each individual to whom a door prize. regular or special
bingo game prize or jackpot from the playing of bingo is awarded J as we 11 as' the amount of such award. The
org~n1zation shall also maintain an itemized record of all receipts and d1sbursement&, including operating costs
and use of proceeds incurred in operating bingo games.
7. Your organization shatl not place or permit to be placed any Sign Or signs advertising any bingo game on the
premises or within one hundred (100) yards of the exterior of the pre~1ses where such bingo game is to be con-
ducted.
- OVER ..
e
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8. Records of all bingo and raffle receipts and disbursements shall be kept and shall be filed annually under oath
\11th the County Internal Audit Department on 8 form furnished by that department. Your report shall be submitted
to Internal A~dit not later than the first day of November of each calendar year for Which a permit has been
issued and yo~r report shall"be a. matter of public record. Each report shall include a record of the gross
receipts and disbursements of your organization for the year period which commenced on the first day of October
of the previous year and ended September 30 of the current year. In add 1 tion, if. your organization's gross
receipts exceed $50,000 during' any calendar quarter, you must file an additional accounting of all receipts and
disbursements during such quarter no later than 60 days following tbe last day 01 .uch Quarter.
ANY ORGANIZATION VIOLATING !HIS CONDITION SHALL HAVE lIS PERMIT At.rroulTlCAlLY riEVOKtD.
9. No person shall payor receive for use of any prem1se~ to conduct any bingo games or raffles 8 sum of money in
excess of the current fair market value of the premises and in no event shall such sum of money be based upon or
determined by a percentage of the proceeds derived from the bingo games or raffles.
10. Your organization shall not bold bingo games more frequently than two calendar days in anyone calendar \le;k
unless a special permit 1s granted by the Board of Supervisors of Chesterfield County for more frequent games.
11. Your organization is authorized to play instant bingo as a part of the bingo games; provided however, that:
(.) Instant bingo may be conducted only at such ti~e as a regular bingo game, as defined in S18.2-340.1(2)
of the Code of Vlr~iniat 1s in progress end only at such locations and at such times as are specified
in ~e bingo permit application;
(b) Your organization shall not derive more than thirty-three and one.third percent (33 1/3%) of its gross
receipts from. the bingo games by the playing of ninstant bingo" or "bingo in any rotation"j
(c) Your organization shall maintain complete and accurate records of the date, quantity and card value of
-instant bingo supplies purchased as well as the name and adaress of the supplier of such instant bingo
supplies. Your organization shall also maintain a WTitten invoice Dr receipt from a non-member of the
organizatIon verifying any 1nfo~ation required by law; and
Cd) Your organization shall not sell an instant bingo card to an individual below sixteen years of age.
12. In addition to the conditions contained in this Permit) your organization shall cOttply with all provisions of the
Code of Vlr~inia and the Code of the Countv of Chesterfield, 1978, as amended, Tegarding Bingo Games and Raffles.
13. The Board of Supervisors may deny, suspend o~ revoke the permit of your organization for any non-compliance with
the conditions of the Code of the County of ~esterf1eld or the Code of Vlr~1n1a.
14. At-t'Y PERSON, SHAREHOLDER, AGENT, MEMBER OR EMPLOYEE OF YOUR ORGANIZATION VIOLATInC ARY OF DiESE CONDITIONS SHALL
BE CU1L'lY OF A HISnD!EANOR AND UPON CONVICIION THEREOF S~ BE SUBJECT TO A flNE OF NO! HORE ntAN ONE TIlOUSAND
DOLLARS OR TO CO%\T1h~h-r IN !1:E COUNTY JAIL FOR NOt KJR[ IRAN TwELVE MOm1lS OR BOTH. A VIOLAIION or roNDIIION 1
ABOVE SHALL BE PUNISHABLE BY IHPRlSONMEh-r OF NOT LESS ntAN ONE YEAR, NOR MORE THAN FIVE YEARS OR BY A FiNE OF NOT
MORE 11lAN ONE nJOUSA.ND DOLLARS OR. COl'trlNEMEf'.4~ IN THE cotn.n JAIL FOR NOT ~RE DU.N IYELVE H)N'IHS OR BOTH.
15. nIts PER.'!n MUST BE ~L:D AT THE END OF EACH CALENDAR YEAR BY !HE BOARD OF SLJ>ERVISORS.
16. THIS PERMIt IS VALID ONLY AI !lIE lDCAIION PROVIDED ON IHE PER.'ilT APPLlCAI'I0N 10 HOLD BINGO GAMES M~ RAFFLES.
17. THIS PERMn OR A COPY THEREOF MUST ~ POSTED ON THE PREMISES lJHERE Blr\GO GAMES OR RAFFLES ARE CONDUCTED. THIS
PER.'ilt IS NOT ASSIGNABLE.
BOARD or SL'P.ERVISORS
By
OtA 1 R11AN
Attest:
COL~7Y ADMINISIP~IOR
/'-!
~
.
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APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES
The undersigned application, pursuant to S18.2-340.1, ~ ~. of the Code of Virginia; requests the Board of
Supervisors of Chesterfield County to issue a permit to conduct bingo games ~raffles ____, or both ----
durinQ; the I qqeJ... calendar yeR"'. This application is for a new _ or renewal V-- permit. In
support of this application~ the applicant offers the followinR information under oath:
1.
Proper name of organization:
-p; eac:. h
C. .:l:!:.
Om01lUl/S 6r-ange q~2
J/t-fol BU/Jdle IftJCl:d, ell e~teffl'e/c{ fA. L3.f'3..J....
2.
Address of organization's headquarters:
3. Address where all records of receipts and disbursements are permanently filed:
//'1:0 I i3 UF1d/e. ,Road. ~h P..5 if'/" Heir/. ~. Z 3 f? 3.;1"
4. Name and address of owner of the property descr i bed in 3 above. "B~ (! {) In m I.( n ,. "Y b rtzMlJe"'95 rf
//'/01 BWJci/ e l!otlaj (!);e.stl'(';:;e1~ tI. i-5 " 4. 0. c:.3%3d-..-
5. Address or addresses where bingo games will be held or raffle drawings conducted:
I/'-IN !3i(/}(:i!e 64d aAt!<sft2/h-e/d vf".;'/N-/C-L ;<3f3cL
, ,.f J
NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION.
6. Dates or days of week and time when bingo games or raffles will be held at the above addressees):
FrJ ldttt/
./
7.
Time patrons are admitted and sales begin:
(0 : 0 6
0. M ·
,
8. Date when organization was founded:
9. Has your organization been in existence and met regularly in Chesterfield County for two years
immediately prior to m~king this application? Yes ~ No
10. Is your organization currently and has your organization always been operated in the past as a
nonpprofit organization? Yes ~ No______
II. Internal Revenue Code section for tax-exempt status ~as granted (if applicable)
12. State the specific type and purpose of your organization:
FctM,llj Fnrre/Qal
Co (h rnu.(ll -lj S er;!CI!2-,
13. If renewing a permit, were financial reports filed on time and in compliance with applicable legal
requirements? Yes ~ No _ .
14. List below gross receipts, if any, from all sources related to tqe operation of bingo games or instant
bingo by calendar quarter for the 12-month period immediately prior to the date of this application:
1st qtr: S 3143,s=;,
2nd qtr: S CJJQ2.J. S-"
3rd qtr: S Jotf1l5~:2.S
4th qtr: S 79/J/.S3
15. Officers of Organization!
,... ~
Address ~
Bus. Phone Home Phone
Secretary:
J/ II< M-LI Taj /0 r"
../
~bN 7hOMA-.5
!JU e J-J- ed~r
C; tJ I d. f e I A-LJ / b r
/
J 2400 B u/'tdAe R..d.
IlK 10 .sp.~k~hct(A1 J....a.. ~7S-7i4r
1142 ( N. Tvey fit t (I I2d I
lzLfoo BundJe /Lei
Treasurer:
1'lD pO 105cJ....
7q 0 - IbOJ..
SC/o-1242-
'7qo-llJ~
President:
Vice President:
16.
Member authorized within the organization to be responsible for conduct and operation of bingo g_amrs or
raffles: Name: )err...! J.J-!1I.tJl.(~ Address: II S /"1 9uo"d Eranch JXJ.
Home Telephone Number ~qo - J z.,g.5 Business Telephone Number~ !:2, 33 - 3:341& .
17.
Do you, and each officer, director and member of the organization fully understand the following:
A. It is a violation of law to enter into a contract with any person, firm, association, organization
(other than another qualified organization pursuant to ~18.2-340.13 of the Code of Virginia),
partnership or corporation of any classification whatsoev~r, for the purpose of organizing,
managing or conducting bingo games or raffles? Yes ~ No______
.over-
cdl1668:C42
.
~
B. The organization must maintain and file with the County's Internal Audit Department complete
records of receipts and disbursements pertaining to bingo games and raffles as required by State
and County Law, and that such records are subject to audit by the County's Internal Audit
Department? Yes ~ No_
c. The organization must re~it an audit fee of 1% of gross receipts with the Annual F1nanclal Report
not later than November 1 unless gross receipts are less than $2,000? Yes ~ No
D. The organization must furnish a complete list of its membership upon the request of the County
Internal Audit Department or other designated representative of the Board of Supervisors?
Yes ~ No
E. Any organization found in violation of ~18.2A340.10 of the Code of V1rRinia, authorizing this
permit 1s subject to having such permit revoked and any organization or person, shareholder,
agent, member or employee of such organization who violated ~'18.2~340 or Article 1.1 of Chapter 8
of Title 18.2 of the Code of Virginia, may be guilty of a felony~ Yes ~ No
F~ The organization mus~ provide written notification to the County Internal Audit Department of any
change in elected officers or bingo chairperson during the calendar year covered by this permit?
Yes ---L. No_
18. Your organization ~ attach a copy of the organization's charter, articles of incorporation, bylaws,
or other legal documents which describe the specific purposes for which the' organization is chartered
or organized and must complete the Resolution below.
19. Your organization ~ submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County
as an application fee.
20. Additional pages where necessary to fully complete this application may be attached.
21. Have you and each officer of your organization read the attached permit and do you and each officer
agree on behalf of the organization to comply with each of the conditions therein?
Yes L- No
22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. o. Box 40,
Chesterfield~ Vir~inia 23832 or by hand to: Route 10 and Lori Road, Administration Bldg, Room 503.
23. I hereby swear or affinm'under the penalties of perjury as set forth in ~18.2-434 of the ~
Virginia, that all of the above questions have been completely answered and that all the statements
herein are true to the best of my knowledge, information and belief?
WITNESS the following signatures and seals:
~ 7?;, ~aa/
Signature of Applicant:
Name:
3al)d~/tL
JreCl.:5 u rer
11. ThtJJ"Y1a.5
hr
Address:
lIPID 5p/t'eAtJ rN
,
1q~.+ tJ'Il 3
13J"^"5l:J
La/Ve- ~AfJSi~///eldV;. 23Y3c1.
I ~
19~ -/5~d-
Title:
Business Phone:
Home Phone:
STATE OF VIRGINIA __
CITY/COUNTY OF ~ to.wit: .
Subscribed and sworn to before me, ~ '-:w ,~~ ' .. tlcta:ry
City/County and State aforesRfd, this ~~ day of~, 19..:?L~
91.0- 'fA) .~gJ
Nota Public
My Commission Expires Februal)l 28, 1995
in znc
fer
t;b~
Public
My Commission Expires:
RESOLUTION
BE IT RESOLVED THIS ~ day of '/6 V, 19.1..!- (date resolution passed), that -5alldr) a. 10/. ~J MAs
B,rvc;tJ Hect'>J1 (e( is hereby authorized to apply to the Olesterfield County Board of
Supervisors for a bingo/raffle permit on behalf of this organization for the ~ calendar year.
~7 7'/~ -c:1vE.4f/f-=~
~ Authorized signature (Ofi:~cr or Director)
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Section 2. The offic~rs at-this Grange shall be chosen annually at the
first regular meeting in Se~l~~ber and installed at the first regular meeting
in October or as soon thereafter es practicable.
All elections shall be by ballot, and a majority of all votes cast
shall be ne~essary to a choice.
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ARTICLE IV
Duties of Officers
Master
Section 1. It shall be the duty of the Master to preside at all
meetings of the Grange) to see that all officers and members of committees
perform their respective duties as enjoined by the several charges and
these by-laws, to inspect and announce. the result of all balloting and
other votes of the Grange; to see that all the laws and usages of the
Order are duly understood and obeyed; to sign all orders drawn on the
Treasurer with the consent and approbation of the Grange, and to perform
such other duties as may be req~ired by the ritual or Grange, properly
devolving upon that office.
Overseer
- Section 2. It shall be the duty of the Overseer to assist the Master
in preserving order in the Grange and in his. absence to preside.
, ,
Leclur~r
Section 3." The Lecturer shall have charge of the literary program
end the educational work of the Grange; shall have a program prepared
for every meeting of the Grange and shall see that same is carried out
unless prevented by degree work or installation.
Steward
Section 4. It shall be the duty of the Steward to preside in the
absence of the Master, the Overseer and the Lecturer; to have charge of
the inner gate; to see that the field is properly arranged for labor, the
wo~king tools in their places, and to provide for the introduction and
accommodation of candidates.
Assistant Stewards
Section 5. It shall be the duty of the Assistant Stewards to conduct
the opening exa~nation, to have charge of the candidates during initiation,
and to see that the regalias are properly distributed and cared for; also
to give all due assistance to the Steward.
Treasurer
Section 6. It shall be the duty of the Treausrer to receive all moneys
from the Secretary, giving his receipt for the same; to keep an accurate
account of said moneys, and pay the~ out by the order of the Master with
the cons~nt of the Grange; to render statement of his accounts with the
Grange to the Finance Committee when called upon to do so, and to deliver
to his successor all moneys, boo~s) vouchers, etc. in his".possession.
.... .............-....-_....."11...... -....-.... ...1'..... ...~_
. . BY~LAWS
: i e e I
'I .'~
.f~' ARTICLE I
Section 1. This Grange shall be known as Beach Community Grange, No.
958 of the State of Virginia
Section 2~ The regular meeting of this Grange shall be held on the
first Thursday of each ffionth, unless notified by the Secretary.
The Supper Meeting will be the third Saturday of each
month. at 6:30 P. M.
Section 3. The time of regular meetings shall be 7:30 P.M.
Special meetings may be.called by the Grange or by the Master of the
Grange, or in his absence, by the Overseer, when deemed necessary for the
good of the Order.
Section 4. Seven members shall constitute a quorum for the transaction
of business.
Section 5. The Grange shall be opened at the appointed time in the
fourth degree, if a sufficient number of members be present.
ARTICLE II
Membership
Section 1. The membership of this Grange shall consist of all who
have been or may be initiated or otherwise affiliated therewith; Who have
subscribed to the Roll. Books and who have not withdrawn, nor been excluded
for unw~rthy conduct, or for nonpayment of dues.
Section 2. Dues
dues will be notified each
be dropped from the roll.
failing to pay
(1 year) he. will
Section 3. Any Brother or Sister dropped for non-payment of dues
cannot become a member again until all back dues are paid, a new
application filled out and approved by the Grange.
ARTICLE III
Officers
Section 1. The officers of this Grange shall be ranked an titled
as follows; Master, Overseert Lecturer, Steward, Assistant Steward,
Chaplain, Treasurer, Secretary, GateKeeper, Ceres) Pomona, Flora, Lady
Assistant Steward, and an Executive Committee of three members.
'-
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.ARTICLE VIII
e
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~
-.
Charges
Section 1. If Bt any time it shall appear that a member by his or
her general course of conduct either morally or otherwise shall be working
against the best interest of the order, charges may be preferred against
the offending me~ber in accordance with the provision of the following
article and that mecber may be expe.lled, or subjected to such penalties
as a majority of the Grange may direct.
Section 2. In no case shall members of this Grange enter into
litigation until they shall have presented a plain statement of their
differences to the Executive Committee of this Grange. and shall have
allowed that Commdttee to adjust them if possible.
ARTICLE IX
Suspensions, Withdrawals
Section 1. No member of this Grange shall be suspended or expelled
from membership unless charges other than non-payment of dues be preferred
in writing. duly specifying his or her offense, presented by a brother or
sister in good standing, and the accused shall be allowed full opportunity
to make his or her defense.
- Section 2. Any member .desirous of withdrawing from this Grange may
do $0 by notifying the secretary and paying his dues in full.to date of
withdrawal.
APIoTICLE X
Use of Bui Iding
Section 1. This building cannot be used unless 8 married or mature
Grange member is present.
Section 2. No organization other than this Grange may use this
building for fund raising purposes.
Section 3. All alcoholic beverages are prohibited on the grounds and
in the .building
ARTICLE XI.
Admendments
Section 1. All propositions for amending or repealing these by-laws
or any part of them, shall be proposed in writing, at a regular meeting,
when they may be acted upon, if agreed to by two-thirds of all the
members present.
\"..
\....
Secretary
e
e
Section 7. It shall be the duty of the Secretary to record accurately
all the proceedings of the Gra:1ge. lIe shall make out all necessary reports
to the State Grange and forward same to the State Secretary i~~ediately
followirig the c16se- of the quarter. As soon as the officers for the new
year are elected, not later than September 15th, he shall mail to the State
Secretary the names of the officers required for the Official Roster.
GateKeeper
Section 8. It shall be the duty of the GateKeeper tq see that the
gates are properly gua~ded, and to perform such other duties as may be
required.
ARTICLE V
Application for ~embership
Section 1. Application for membership must be made in the form
prescribed by the National Grange, and when made shall be announced lln
open Grange and referred to a committee of investigation, consisting of
three brothers or sisters, who shall take the application in charge and
report at the next regular meeting.
ARTICLE VI
Fees and Dues
Section 1. The initiation fees for membership in this Grange shall
be: for men, $2".00; for women, ~.OO; boys lit ~/." $1.00; and girls It-~
$'.10.
Section 2. The regular dues shall be ~ for each member per quarter.
~.oo
ARTICLE VII
Committees
Section 1. A~committeesJ unless otherwise ordered shall consist
of~three members, ~ Ehosen by the Master and... by the Overseer.
At L...ff
Section 2. The Master, on the night of his installation, shall
appoint such standing committees as he deems necessary.
Section 3. There shall be an Executive Committee consisting of
three members; one to be elected each year at the regular election for
a term of three years. They shall have charge of all property of the
Grange as well as all business in which the Grange shall have an interest.
At the option of the Master the Executive Committee may function as a
committee on Finance.
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PATRONS OF HUSBANDRY
To All Good Patrons Everywhere:
. under date of _...__..:~:E~~.!.__7;.~~rt1~:;g_
Be it Known that application hatting been made
___19-5~__.._ in behalf of certain parties
therein named, for a Dispensation from the National Grange to organit.e CI subordinate Gt"ange in the Toum.
_...------.-, County of
Chaste rtie ld
BEACH COMMUNITY
shifJ of.
State of __ v 1rg..~nia_..
- Grange No.95~ ,
__----..., to be knoum as
the same has &een granted. the Constitution and Ritual of th~ Order
plaad in their hands. and they have full powtT and authoric, to confer the Degrees in.theiT Subordinate GTange.
The Charter for the .aid Grange will be i..ued at the cloae of the present quarter and
forwarded to the Secretary of the Stale Granle, by whom it wiD be delivered.
GiveD under oar Handa GIld eM seal of the National Grange
tIW 'rei dtJ, of . May.
..in tM year
..J_i f_~.::~.!g~~___ ~.__ _.. ~ ~..
Stcrtta,., .
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APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES
The undersigned application, pursuant to 518.2-340.1, !!~. of the Code of Vlr~inlat requests the Board of
Supervl~ors of Chesterfield County to issue a permit to conduct bingo games ~, raffles ~, or both /r
_._~,~!l-E\, the 1992 calendar year. This application is for a new _ _~r_ renewal _, ~~,. _ permit.. In
support of this application, the applicant offers the fol1owinR information under oath:
1. Proper name of organization:
~AddreSS of organization's headquarters:
MID-CITIES CIVIC ASSOCIATION-
I. lJ. -:;f S-9" - / ~ 6~ J' ;U
9010 Quinnford Blvd., Richmond, VA
23237
3. Address where all records of receipts and disbursements are permanently filed:
9010 Quinnford Blvd., Richmond, VA 23237
4. Name and address of owner of the proper~y described in 3 above.
Mid-Cities Civic Assoc.
9010 Quinnford Blvd., Richmond, VA 23237
5. Address or addresses where bingo games will be held or raffle drawings conducted:
9010 Quinnford Blvd., Richmond, VA 23237
NOTE: THIS PERMI'I IS VALID ONLY AT THE ABOVE LOCATION.
6. Dates or days of week and time When bingo games or raffles will be held at the above address(es)~
Monday Night ~~ y~ ~q/.L)
/
7. rime patrons are admitted and sales begin: 6 : 00 p. m.
B. Date When organization was founded:
3- f- /'~3
9.
Has your organization been in existence and met regularly in Chesterfield County for two years
immediately prior to m~king this application? Yes ~ No
10.
Is your organization currently and has your organization always been operated in the past as a
non-profit organization? Yes ~ No
11.
Internal Revenue Code section for tax-exempt status ~as granted (if applicable)
#.1/9.j-~3S
Clvic Orqanization
12. State the specific type and purpose of your organization:
Betterment of the community
13. If renewing a permit; were financial reports filed on time and in compliance with applicable legal
requirements? Yes ~ No
14. List below gross receipts, if any, from all sources related to the operation of bingo games or instant
bingo by calendar quarter for the 12-month period immediately prior to the date of this application:
:k 1st qtr: S 3'/1''"1''t.''S 2nd qtr: S 30/"n'.t:1f/ 3rd qtr: S '3S; litl f~ 4th qtr: S S"t;,t!JSS: Or;
15. Officers of Organization:
Name
~
Bus. Phone Home Phone
Vice President:
Joseph M. Lanzarone 9827 Gaffnev Ct.
Donna Estes
271-]726
President:
Secreta.ry:
Pat I...anzarone
9827 Gaffney Ct.
527-4000
271-1726
Treasurer: N/ A
16. Member authorized within the organization to be responsible for conduct and operation of bingo games or
raffles: Name: ~Joseph ~1. Lanzarone, Jr. Address: 9827 Gaffnev Ct.
Home Telephone Number 2 71-1 726 Business Telephone Number:
17. Do you, and each officer, director and member of the organization fully understand the following:
A. It is a violation of law to enter into a contract with any person, firm, association, organization
(other than another qualified organization pursuant to S18.2-340.13 of the Code of Virginia),
partnership or corporation of any classification whatsoever, for the purpose of organizing,
managing or conducting bingo games or raffles? Yes ~ No______
-over"
cdl1668:C42
B. The organization must maintain and file with the County's Internal Audit Department complete
records of receipts and disbursements pertaining to bingo games and raffles as required by State
and County Law, and that such records are subject to audit by the County's Internal Audit
Department? Yes ~ No
C. The organization must remit an audit fee of ~~ tf gross receipts with cue Annual Financial Report
not later than~~i 'inless gross receipts are less than $2,000? Yes X No
D. The organization must furnish a complete list of its membership upon the request of the County
Internal Audit Department or other designated representative of the Board of Supervisors?
Yes X No
E. Any organization found in violation of ~18.2-340~lO of the Code of Virginia, authorizing this
permit 1s subject to having such permit revoked and any organization or person~ shareholder,
agent, member or employee of such organization who violated S18:2-34~ or Article 1.1 of Chapter 8
of Title 18.2 of the Code of Virginia, may be guilty of a felony? Yes ~ No
F. The organization must provide written notification to the County Internal Audit Department of any
change in elected officers or bingo chairperson during the calendar year covered by this permit?
Yes x No
18. Your organization must attach a copy of the organization1s charter,_ articles of incorporation, bylaws,
or other legal documents which describe the specific purposes for which the organization 1s chartered
or organized and must complete the Resolution below.
19. Your organization ~ submit a check in the amount of $25.00 payable to Treasurer, Ch~sterfield County
as an application fee.
20. Additional pages where necessary to fully complete this application may be attached.
21. Have you and each officer of your organization read the attached permit and do you and each officer
agree on behalf of the organization to comply with each of the conditions therein?
Yes ~ No
22. Submit this application to the Chesterfield County Attorney's Office by mail to: p~ O. Box 40,
Chesterfleld~ Virginia 23832 or by hand to: Route 10 and Lori Road, Administration Bld~, Room 503.
23. I hereby swear or affirm under the penalties of perjury as set forth in fi18.2-434 of the Code of
Virginia, that all of the above questions have been completely answered and that all the statements
herein are true to the best of my knowledge, information and belief?
~
WITNESS the following signatures and seals:
Signature of APPlicant:CJl~ ~,
Name: ) Joseph M.
~3~~
Lanzarone, Jr.
Title:
President
Address:
9827 Gaffney Ct., Richmond, VA
23237
Business Phone:
Home Phone:
271-1726
STAIE OF VIRGIN~
,-~enT7'COUNTY OF ' to"'wit: ~
Subscribed and sworn to before me, ~{j 'a Notary Public in and for the
City/County and State afore8~td. th s ~ . of , 19~. ~
Notary~:~O () ~.
My Commission Expires: 62-II-q ~
RESOLUTION
BE IT RESOLVED IHIS
day of _______, 19____ (date resolution passed), that
is hereby authorized to apply to the Chesterfield County Board of
Supervisors for a ~1ngo/raffle permit on behalf of this organization for the
calendar year.
~_. AutQorized signature (Officer or Director)
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RESOLVED. at its October 1. 1991 meeting, the
undersigned Board of Directors of the Kid-Cities Civic
Association authorized Joseph K. Lanzarone, Jr., President.
to make application for its 1992 Bingo Permit from the
County of Ches~erfle1d:
4~J<.'. W~
Frank Wells
rn CVl.-L Lv~ ~
. Plary ~neco:f:f --
Bet.ty Barker
d-{Q 1A it RoJk
Heidi Rock
Rober~ K. Barker
1
~~ /
Ru~h Higge~
, ..:
I~ Patricia Lanzarone, Secretary of the "id-C1ties Civic
Association, attest to the above resolu~1on and signatures.
/0 /1/9 /
(Date)
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8(0 NSa! d. :10 c.r tt (1 t.b.o t Je,..ob L ~artl n, Pnel deft '. aad. a&1. O. "dell. Sec,..t..arr.
. ~O' e nll.=l.. ~ r. II ~.. -:. to t.h III . rt t. t n,. ., to... b..11 n~ de t. aft U.e 19 t.b 411 of ,.laruel7.
19~. ha.. .~.".l..dr~d th. .,..zae oet"N .. In ., otne. (couat)') .ron..lde
~ t.... ot of'lc. .nl r.s on tite fth 4a1 ot Ju"., 19~.
(Jh ~ all d... r EI1 i1..,. cI. th.. t€!!f.!!- 4aJ 0 t ...;tJ.., -'2' ·
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1963.
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iOMMON~W~LTH ~'VI__
- 6P'" erA,. calL DIlATION C1 - T T WI
CIIr " .~ lXl_1I.
9th
., " '1Ianb. 1953
n. -M 1 ~,...... far _ ~ L-~. to ... dIutft of ...
R.~ 'uk Co.aml &7 Corpol'w'lOft (ob-nallll u.. y
!be' Ud-Cltl.. ClYlo .uaoolatloa, Iaooz,>>GI'.'.cl)
.... .. ..., 1........ .,.. · · Jo..ph 8. MartlJl · · · · - - · · - · ,. "" l' ~._j
.... dill ... ..... ~ ......, - - Bula O. a.lldall - - - . - - - _ III I " ~;.~.
ad "'.l 1..1 .....,... ... ... ,..-..... ... die sc. ~ t' I.......... .... ...... "l.{.
III ., law .... '- .... ... s.... ~ C .J~1'1 ......~ "1 f ... 0..&4 .. ..... ..... _. .
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aaTOn 'm-Jc Co~ '7 Corpor.,s.oa :~,":
... ~ wIdt II. I~ 1 of n. .. Ie IIIIdIW 10'" -"-- T,' ...... ., Ill.... .. ..... .. ~~.
"'.....1_ ~ It ........ .... lilt.... 01..
Rayon P~rk C~ltJ Oorpora'loa
· ........ aaIelIk state Corporation eo-.t..loa. ' ..
- ..s the - II ....... .. aIIIn.l .. .. -.er ..s .. ... ,..,... III ... III ..w CfttIIade. ...... III .. ;~
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was Ibi. da11"ftKim11(_ duly admjll~ 10 ftOJI"d in lid. oIIU aDd II hcrrLo, certi&d to dle on ci "'" ~"': l-' 'i:
' C lroul" ( -:. Court c~ enol torti.it! Count7 ~ I. -~::...: ~.,:.
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COIU.ONWF.AL~ O.'VlRGIHIA: '
o.na tit' nl1 Sr..... CaIrou,... eo..baD.:
I. dat cry OF RIOIUOND." 9"b
The ~ ........atnt 10 the charter ~
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Court (Jt.:.-.L/J.J 4th' l~ the r'3 ~
. t L~. 41 i __ -!!.t -J.\.L- - ~ 0 - ._ __ __. __. I' ~ ~......z..
The rnn"~:..illJ: t h:,rlt"r ;auu lUlu 1t"lIt ~Ulfl ~~,'rli~\':~fc' r.r If,f'" Statt- C..rpurattt1u Cummi......inn Ihrft'Hn w;u rn,"r,.."t'tL ,!uly
".! III i n ""i 1 i II It. 01 r 1. .tu ry "p....v I. at d ,... u"w u'r1 dj,.., 10 I he" (.ttO r k o( t J h" ~ t.,t (' ("uq 'Ur~ll iHfI Cu:mui s...i'_'f!"
Tr...tt." :
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BJI II to 0Ra-1ft UaM .. .. ..." -...saw ....bW ..
~'... . ....-s.a la 1dd* - II1II481 .... Sa ..11111.... W _" ..
13, Title 13, 1950,
II~ .... .. -. .snr. .t -- r.. ... -'... ., ftIwIatae __
.,..,....
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" tv .. ~... .a.... tile ..~..
__I ........,... -'IIMI. ..a .. .... ... .. ... " ..... .. ..u-
ts.M. Nt twUa . teu..a
(a) 1M ... ., .. ...,.au. l1li11 ... .. .. 4XJ-LL. tft
QOIIIQUIJCIL
(,) l1li prlMt,al .,no. ., ... _ tIIIIlllllaal..
Route 7, Rlch11ond, V1rg1D1a,
Ia GbMtctiell Ootatr. '~s.. vi.. - 1 IITUJ r ....... I.. "" '"'
etnae .unu.
(.) 1M ,....... t. tdIJaIa ... """'laa S. ,..... .. -....-
t.ta ...... _ M IlIIIIdn 1Ml Sa __ ,.. .... aJatala .
11 I-Itr............... la the yl1.1lp .f .......... CllMteIftIU
eoa'l, YlrPaSa. tu \be PUPO" of "...,tJac D4 ".""-1 u. 11-..,.
....UoMl. 1'eONM1oaI1. ...-.l .. ptrIl.M1 Sa""". IlIA ..u.. .t ..
people of Chee '-r11814 0"'7. u4 ..,..la11J u... "'1U1ac la tbI Yi11llll
ot .,.. 'ark D4 ylctal\J1 to MopenM with &he ...... ....,ou. .....1
IIltJaort,s..e in proeo'bc aa4 tOltartac. 'hi nlJciou aaI .......lOM1 ta-
\.eNd. of ..Ll ooecalQ'1 t.o noel". boll u4 41a__ cU\a .. Io.'lou,
aM \.0 ,1n ..'.rlal-.'.t tor \he ..14 PUPO"" aD4 aU properi1'. _aq
aD! ttm4I reM 1 n4 or be14 bt ,be 00 rpo ra' 1011 01' 08 1'. 'beba1.t u..u " .......
.z.olJalln17 tor tbe ~olCl' purpo... atoreaa14. u4 ao part ot thI ...
ahaU N UI.a tor the profi' of uq pveoa or pe.rN.a, aatu&1 Dr oorpon.M.
d1NCt17 or ~r ~ cui.. or pr.'.uI whatlo..,..r.
(4) The ruaber or tru.t... who ar. \0 ~ 'hi a.t!a1r, of \he
eOr'p"rat.1on .h&J.l be f.a.. JJ.l 1'aoa.no1.. azlll.Dc 1.D t.be Jo~ of !MUt...
ohn.ll lie . ~ 1 ted by a maJor1 t;( Yot. of th. r~1.."l1Q(' tru.t....
(.) ~~...o nn.n. J and. re .1ie.nee S 0 f tn.e tr.u t.ee I vho a.N to ~ the
~~:'n 1:-0 f t. t.t C:flrl,f"-rl\t.lon rnr t:a~ ftilt 10AJ" o~ 1t, ..::r1.~.nca D...rul t:--.ereafwr,
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Joseph Martin aoute
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I... Sa. ........ f'- ra. .... ? "IL ~..
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In. 3M.. L. ~ ......, ..... ., ..... ... fa.
(I) 1M ......s.ea of U. 1UpNatt. IMll .... ,....tIII.1.
(c) ftI ....., of real .taW " IIIJ.ab t.M _Wall ., u. ..,...s-.
., ., ,.... ..... to ,.. lIaS... 11 ......,.ttN .....
(k) 1M .tt1oen eI eM ........1_ -.u ... ~...... [I ~'7. Sa U.
.uh of J~. " U. ,ru.... tn. .... u...u -'-I ... ... pft'I'Yel
111 o1aM e.) Iball bo14 .trlM .'U ,be uaa1 ....uc 1a I~. 1t5Z. ~
eoOMr r~----rA '" '&bI ........., u4 11 aq .... the .tt1&Mln UaU .... .'11
t.bIu ROOt..on are 4ul.1 ,1e0M4.
!he oorpora\tOll ahall baY. \hi r1&tlt to aaopt -- 'r-1aIII .. .., "
MOIIltQJ for '1M on..rl1 ooD4uo'~ t 1'. ..tal,.. .... to prIft.II tor __\enbJp
l.a \be oorpora'loa vl\h or vi'boa' dul. bat all MlbJH' k tM "...,1.10&1 of
'hl1 chAr\... &A4 accord iDe \0 law.
"U'1I31 the tol1owt~ .1cD&~. 'hb Lf.. 4q of
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A...~c ~ $.-~ " ,~
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II till Cuautf oaat or ..--~ ..-r
1M '.NIObe oeriltleaM ef Iaoapontioa of U. ...,~ GCII-
IIJII!T ~.. pn...... to _. I. ...~ 1.tf~1" .,..,. .f U.
CSzcd.' Oov\ ot GbHwrfle14 00aatI. t~ -.. ..... ~.... art~
'r _. I IIOV oerlU, UIa\ &he Ia14 ..nits.... fer Iaoo..,.,..s.. la. .s.a ....
oplat.oa. .lpe4 u4 aabowl"'" la .,.rbDoI with ~. .... I .. ~
Mnit)' ,hat J Uft uoeria1ae4 u4 Nrt1f7 blnoll ,~, tJaI penna 11pbc
aM. llCkDow1.eAclJlC 'lw foncolBc oert.lttoate en ot cool _n.1 oharao'.r aM.
Al\al:I1..e aM. prop.r per'OIlI \0 'be boorporat.e4 tor thw pv.zpo.. ..\ for\h ~.l.a.
(liTeZl uwr tq 11M! thb + ..., of ~ 19~ r
hlce ~C~he.tu1~14
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COMM~"-- · -Tr~
DEPARTMENT OF THE STATE CORPORATION COIIIDSSIOtf
01101 aIe-_
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00..... 1950
,.... ."........,-. m1ititatr Inr ~ tDpdIer widI tbe dsamr .. ......,.. '" lIw. .... .... ,..
.... to .. S&a&e CorpocaIioa I. T. .... .,.
Joaeph B. llal'tln, leaa8 L. luagr&ye, .1111- L. J.va1np aDd ...
JIwIgrave
...t tJw Hna. ----J. Garland l.tt.r.on---~ JIIdp 01 ..----C1rou1t-----~~ ..
Cbe.te,.tleld Count,.---------------IaYi... mtiW....1 the .... ...... ........ ....""* ..
nI .:uacl ....-aJ ct.radft' ud IIUitabIt and ptup"1' ",.... 10 1Mo mn..,.nlrll It'" I1M' p:IfpDIa ,htreia .. .... .. dill
1M ..aid rrttir...t~ has brm .i~ and adcnrN.kd~ br aid appIiant. in ~ with law. .. 5atI c.,.~
Uinwmiu.ion havinc ~xamincd ..id ct1'tifint~. now d<<Ian. It.! the' aid apfJIianu ha~. cunpIied willi 1M ,.,...
mrnts ol b..". and Mft ratided ~1*lft I If. I d\artft', ...d it u t~ ordmd that they aDd their IMGCidtI ..
a&J("'("nJW 0 hI'. and thrJ aft. hrrrt'1 mack and CT'ftkd . bod,.. J.'&tic- .nd "Pl"JlOI1Itr. trnde1- aod bJ the ... of
Raton Park COllllun1t7 CorporAtion,
upon 1M 1~ and ronditioM. and '- I.. purpo.n 1ft fonh in aid mtifatr. willi aD the powers ...s ~ ..
fet'ftd and ..mj<<t to aD Ibc mndition. and rnarictioaa Im,.-d by law ~
And said rrrti6catr.. .ith thi. urdr1' ~ i. hm-I., anIrmI to be ..nitlN 10 nconl
. (h;:9zz~~ r~-~
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Altp/~
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In II.. t.:ITV (Jfe~ W lell M( INt). "~~_d..y ur. &n-. October
~ fotqfNnc rhartft' oI____.JJ~J:.O.1'-1.!r~..unlty C01"Do~atlcm.
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.-a. Ihi.. (b). rN-M \'",.,1 and dnl.,. :ululill.....1 In rI"C"'fM'd in thi. a fJk..... aMi. ""rrb)+ t'I11 ifird tn tIw Otrlr 01 Iht
ctrcul t
q.be~_t..!'!1.1-.1~- ~o'!1t,. ---KCOrdinc to 1aw~
~ST.\TX. (I ATION CONKIUJOH.
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nf"'l"! 10
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Revised 2/10/87
CONSTITUTION AND BY-LAWS OF:
MID-CITIES CIVIC ASSOCIATION. INC.
ARTICLE I
Name
The name of this non-profit organization shall be the MID-
CITIES CIVIC ASSOCIATION, INC.
ARTICLE II
Object
The object of the MID-CITIES CIVIC ASSOCIATION, INC. will be
the encouragement and promotion of all civic better-ments in the
community and adjacent areas.
ARTICLE II
Membership
Bermuda District of Chesterfield County, Commonwealth of
Virginia, within the following boundari~s:
On the north, Falling Creek; on the south, Proctor
Creek; on the east, James Riveri on the west, Atlantic
Coast Line Railroad.
ARTICLE IV
Election of Members
Section 1 - Membership in this organization shall be by
invitation of the Membership Committee or by an active member.
Anyone living out of the boundries may join by invitation.
Section 2 - Future members will have to attend one meeting
for introduction before becoming a member. New members will
receive their cards at the second meeting.
Section 3 - Members will have to attend at least three
meetings during the fiscal year (January 1 through December 31) to
maintain their privilege to vote.
Section 4 - Dismissal shall be by majority vote of the
members. Before a dismissal becomes finall the member will be
notified to appear at the next forthcoming meeting. If a family
or member is expelled from the organization for non-payment of
dues or for any reason, they must be voted upon by the Board of
Directors and approved by the membership. They will be re-
admitted by a majority vote, if the conditions set by the Board of
Directors have been met.
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ARTICLE V
Officers and Directors
Section 1 - The officers of this organization shall be a
president, a Vice-President, a Secretary, and a Treasurer. The
President shall preside at all business meetings, and shall vote
only in case of a tie vote.
Section 2 - These offices shall be elected at the Annual
Meeting for a term of one year, or until their successors are
elected.
Section 3 - There shall be not more than eight Directors.
Four of these Directors shall be elected at each Annual Meeting
for a term of two years or until their successors are elected.
The Chairperson of the Board of Directors shall preside at these
meetings.
Section 4 - Nomination shall be made by a Nominating
committee appointed by the Board of Directors at least two months
prior to the Annual Meeting. This Committee shall consist of
three persons; a member of the Board of Directors, who shall be
Chairperson, and any other two persons the Board deems advisable
to serve on the Committee. The report of the Nominating Committee
shall be made at the meeting preceding the Annual Meeting.
Nominations may also be made from the floor at the Annual Meeting
by the membership.
Section 5 - Elections shall be performed by casting ballots
by each member present in a ballot box. No election shall be
considered legal which is performed by a voice vote, show of
hands, etc., except when there are no nominations from the floor,
then the Slate of Officers may be voted in.
Section 6 - No member shall be nominated who has not given
his/her consent to serve if elected.
Section 7 - No member shall hold more than one- office at the
same time, except as a delegate.
Section 8 - The term of office shall begin at the close of
the Annual Meeting.
"ARTICLE VI
Vacancies
The Board of Directors shall fill all unexpired terms of
Officers or Directors by appointment of the membership at large.
In the event of a vacancy of the office of president, the Vice-
President shall advance.
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ARTICLE VII
Duties of Officers
The duties of the Officers will be as their Titles imply and
as the By-Laws state:
Section .1 - The President shall preside at all regular and
called meetings. The President shall call Special Meetings only
on the majority vote of the Board of Directors. He shall enforce
the constitution and By-Laws impartially as well as all standing
rules and legislation approved by the membership. The President
shall appoint all standing committees and special committees as
the need arises.
Section 2 - In the absence of the president, the Vice-
president shall serve as prsiding officer.
Section 3 - The Secretary shall keep an accurate record of
all meetings as well as the roll of the membership, carry on all
correspondence and keept the files and records. The Secretary
will act as presiding officer in the absence of the President and
Vice-President.. The Secretary will also act as presiding officer
until relieved by the Board of Directors if the office of
President, and Vice-President are all left vacant at the same
time.
.
Section 4 - The Treasurer shall collect all dues and moneys.
The Treasurer shall prepare a receipt for any money or dues
collected in the official receipt book. The Treasurer shall write
a check only upon receipt of an invoice or such cases as the Board
of Directors authorizes an expenditure without an invoice, a
request for a receipted invoice will accompany the check. All
invoices will be marked with the check number and the date the
check was written for audit purposes. The Treasurer shall be
prepared to give an oral report of finances, when called on, at a
regular meeting. All checks are to be signed by both President
and Treasurer.
The Treasurer shall be bonded for an amount as determined by
the Board of Directors. The person or organization who bonds the
~reasurer must have the approval of the Board of Directors.
The Treasurer's account must be audited when the Treasurer
goes out of office. If the Treasurer is re-elected, the books
msut be audited immedately after the Annual Meeting.
The Treasurer shall act as presiding officer until relieved
by the Board of Directors if the office of the President, Vice-
President and Secretary are all left vacant at the same time.
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ARTICLE~VIII
Committees
As soon as possible after election, the President shall
announce the Chairperson of the following standinq committees:
Program Committee, Membership Committe, Attendance Committee, and
Ways and Means Committee.
Section 1 - The program Committee shall plan and supervise
all programs.
Section 2 - The Membership committee shall seek new members.
Section 3 - The Attendance Committee shall see that members
attend all meetings.
Section 4 - The Ways and Means Committee shall formulate
plans to raise money.
Section 5 - The president shall be empowered to appoint any
Committes that may become necessary from time to time.
ARTICLE IX
Dues and Assessments
.
section 1 - The Membership Dues of this organization per
family will be set by the Board of Directors and approved by the
Membership. Dues will become due when member joins.
section 2 - Member will be in good standing for 30 days after
membership card has expired and only vote as a paid-up member.
Section 3 - A family is to be construed as a husband and wife
only. A family is to have two votes only. A single or widowed
adult age 18 wishing to join may do so by paying one half the
regular dues. Each would have one vote only.
ARTICLE X
parlimentary Authority
Where it does not conflict with the Constitution or By-Laws
of this organization, the parlimentary authority shall be Roberts'
Rules of Order-Revised.
ARTICLE XI
Quorum
.
A Quorum to transact business shall be the Majority of those
present. This will apply to the Board of Directors and regular
membership meetings. The required number will be, one officer in
charge according to rank and two Board of Directors or one office
and two members, a total of three for either meeting.
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ARTICLE XII
Order of Business
Unless suspended or changed by a majority vote at any regular
meeting, the order of business shall be: CALL TO ORDER; Minutes
of Preceding Meeting or Meetings; Reports of Officers in Order of
Rank; Reports of Standing and Special Committees; Unfinished
Business; New Business; and Adjournment.
ARTICLE XIII
Amendments to t~e By-Laws
This consitution may be amended at any regular meeting by a
two-thirds vote of the members present, provided that notice has
been given at the previous meeting of such proposed amendment or
amendments.
ARTICLE XIV
Meetings
section 1 - Regular meetings are to be held the first Tuesday
of each month at the Mid-Cities civic Association. If any change
contrary to the above, the members will be notified.
section 2 - The Annual Meeting is to be held January of each
year at which time the yearly reports of all officers and
committee chairpersons are to be presented to the Secretary in
writing.
ARTICLE XV
Scholarship
The William E. Smith Memorial Scholarship given by the Mid-
cities civic Association will be as follows:
section 1 - A SCholarship of $750.00 will be awarded to a
student who wants to further his/her education either at a four-
year college or a two-year college; or a Scholarship of $150.00
will be awarded to a student who wants to further his/her
education either at a business school or trade school. This
Scholarship will not cover correspondence schools of any type.
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Section 2.. - Eligibility rules are as follows:
1. The applicant will have to apply for the Scholarship in
writing, stating their qualifications.
2. If the applicant is from the membership, the parent,
parents, or guardians will have to be a member in good
standing in the Mid-Cities Civic Association for at
l~ast one year prior to June 1.
3. There will have to be a genuine need for the scholarship
as determined by the Scholarship Committee.
4. There will have to be a certain grade level. as
determined by the Scholarship Committee.
5. An alternate will be chosen to receive the Scholarship
if the original recipient is unable for any reason to
accept.
6. The Scholarship will be awarded upon proof that the
recipient has been accepted at the school of their
choice ..
7.
The award of the Scholarship will be determined by the
Scholarship Committee.
Section 3 - If no one from the Membership applies by April 1
of that year, the Scholarship will be offered to one of three high
schools in the area in rotation ever three years. These schools
being designated as Thomas Dale High School, L. C. Bird High
School, and Meadowbrook High School.
section 4 - If there is no eligible applicant, the
Scholarship will not be awarded that year and will not accumulate
or be added the following year.
Section 5 - The Scholarship Committee will be three (3)
members appointed by the President for a term of two (2) years.
., ~:>
.
.
.
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~JlJIJljBJJlJ!1p_i '
~ta:t.e <llnrpnratiun QInmmissinn
,:31:, <leorge ~. 21.ilruunt, JJr., Jlfirst J\,ssistunt C!!l1~rh of iqe
~tnte QJ:orporntion CUommteeton, ito ~er.eb\! .c.ertifU t~a:t
the foregoing is a true copy of all documents constituting as of this date the charter
of MID-CITIES CI V I C ASSOC IA TION,. J NCORPORA TED i THE .
~"... t~. - .,"'
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~::~ ;'~:' '~~K:.t!::~ ::::..':,',: :
. . . . ~ - ~ ~ - r . .
.. - I
\:;-. - ,,,~,:;,..':,.,.,.' ".
n 'C!r~stimol1g ~4ereof J ~ ~ ~ ~ and
- cr/P>>tk~9ea1o/tkYfa/.e,
<1f~, C(;fanznt~J ab_
~~ 13th ~o/
November d. g}~ 1)4
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APPLICATION FOR A PERMII TO CONDUCT BINCO GAMES OR RAFFLES
The undersigned application, pursuant to fi18.2.340.1, ~ ~. of the Code of Vir~lnia, requests the Board of
Supervisors of Chesterfield County to issue a permit to conduct bingo games ___, raffles ~, or both ~
durinR: the Ii( q I calendar yeA"". Thi s application 1s for a new _ or renewal ~ permit. In
support of this application, the applicant offers the following information under oath:
1.
Proper name of organization:
1f1~ l1a ~ ~
c;f~~G:G. -Rl(h.R. 1-'4:V > ~
okK;' #V~T ~ R.~.( ciA
~~tS
2.
Address of organization's headquarters: ~~~ ~
3.
Address where all records of receipts and disbursements are permanently filed:
4.
/S-~ 0 d:) (::?fr:: I{ (J{<'a., l~ -:f0 ~ ~ if A ~ 3"C.."2-~
Name and address of owner of the property described in 3 above. Q AI( Ii (j IB"r ~ Itrf <E) tJ- APfr:s
1'-\0 4- ~ M:ffu.e..Sr ,,{.fJrI ~ if: J f';ot..., ~ J f+ 7.-~""C~~
5.
Address or addresses where bingo games will be held or raffle drawings conducted:
~h {)? rl<E""T.o A C-EtJ TE(L ~ ~ f!JO
a~ ~(/~r HPt./J..f: R-a-
'1?:~ V~
NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION.
6.
Dates or days of week and time when bingo games or raffles will be held at the above address(es):
~
I:-~ fA; J t1d;r$
7.
7PH .fo /6 ~P"1
6 DO PM
~rq.G
Time patrons are admitted and sales begin:
8.
Date when organization was founded:
9.
Has your organization been in existence and met regula:~in Chesterfield County for two years
immediately prior to m~king this application? Yes ~ No______
10.
Is your organization currently and~ your organization always been operated in the past as a
non-profit organization? Yes ______ No______
11.
Internal Revenue Code section for tax-exempt status ~as granted (if applicable)
~O Ai .p~et:=J-r e-h~, TM4e-
-rh€ 6rttf I.dVI "1
12.
State the specific type and purpose of your organization:
lJ t?~ &lc\ tt..A- T\~ ~
r,o
-5~~UE
13.
If renewing a permit)~e financial reports filed on time and in compliance with applicable legal
requirements? ,Yes ~ No
14.
List below gross receipts, if any, from all sources related to the operation of bingo games or instant
bingo by calendar quarter for the 12-month period immediately prior to the date of this application:
1st qtr: S
2nd qtr: S
3i:"d qtr: S
4th qtr: S
15.
Officers of Organization:
Nam~
!ddre~
Bus. Phone..
Home Phone
President: ~ftllf ? ~, ~c..I r:..
Vice President: ~tFlJ1GS l/, J1 ;'-c.. t::.4
-j'hq, ~ fl.b If. trA~T1...~J
S ,GI E: LJJt~,,-",D
Lf~cZAf:;;rr1A-,j f?p 7q'f-Yw~-r.e 7~cr- L7"J-~
Ib?..~ ~Li(t4(T L.~ 7'1G -}~9f 7C{S - Ofj'f:,
18z.cf p~ ~ 1(h:;-*~(7J 7fS- r ~G',r;
U(!)/ rdO<1?,q,~f9.t ~ 2l~ -~r;;~
Secretary:
Treasurer:
16.
17. Do you, and each officer, director and member of the organization fully understand the following;
I ',..}'
A. It is a violation of law to enter into a contract with any person, firm, association, organization
(other than another qualified organization pursuant to ~lB.2-340.13 of the Code of Virginia),
partnership or corporation of any classification whatsoe~, for the purpose of organizing,
managing or conducting bingo games or raffles? Yes ~ No______
"'over-
cdl166B:C42
-
.
3'-~~
B.
Ibe organization must maintain and file with the County1s Internal Audit Department complete
records of receipts and disbursements pertaining to bingo games and raffles as required by State
and County Law, and ~ such records are Subject to audit by the County's Internal Audit
Department? Yes No ______
c.
the organization must remit an audit fee of 1% of gross receipts with the Annu~l Flnanc~al Report
not later than November 1 unless gross receipts are less than $2,000? Yes ~ No ______
D,
The organization must furnish a complete list of its membership upon the request of the County
lnter~a~Audit Department or other designated representative of the Board of Supervisors?
Yes~ No_ .
E.
Any organization found in violation of SlS.2-340.10 of the Code of Virginia, authorizing this
permit Is subject to having such permit revoked and any organization or person, shareholder,
agent, member or employee of such organization who violated ~18.2-340 or ~cle 1.1 of Chapter 8
of Title 18.2 of the Code of Virginia, may be guilty of a felony? Yes No ______
F.
The organization must provide written notification to the County Internal Audit Department of any
Change, ~ i ~ elected officers or bingo chairperson during the calendar year covered by this permit?
Yes -1L-- No
18. Your organization ~ attach a copy of the organizationls charter, articles of incorporation, bylaws,
or other legal documents ~hich describe the specific purposes for which the-organization is chartered
or organized and must complet~ the Resolution below. <
19. Your organization ~ submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County
as an application fee.
20. Additional pages where necessary to fully complete this application may be attached.
21. Have you and each officer of your organization read the attached permit and do you and each officer
agree ~half of the organization to comply with each of the conditions therein?
Yes_No_
22. Submit this application to the Chesterfield County Attorneyls Office by mail to: P. O. Box 40,
Chesterfield, Virginia 23832 or by hand to: Route 10 and Lori Road, Administration Bldg, Room S03~
23. I hereby swear or affirm under the penalties of perjury as set forth in ~IB.2-434 of the Code of
Virginia, that all of the above questions have been completely answered and that all the statements
herein are true to the best of my kno~ledge, information and belief?
WITNESS the following signatures and sea~ ....
Signature of Applicant: ~~~~
(; c:H( ~ c ,.J "!/. 6 r C-I'{. C cJ !l.
PUN ~ ~'-"\ ISt,}(., C:h/1leJ.{~,l
,
, vA
I$O~ OP?I<t{.ut:S7 '---~ "- ~d -2.~~ZS:
:?c;,f- ~i}3 r;; Home Phone: "Z'2(- :b1~6
Name:
Title:
Address:
Business Phone:
STATE OF VIRGINIA 1M. ~/'J I. .'oj)
GH:{ !COUN:rY OF ~ to-wit: ),
Su!>sc!'ib<:d ""d S"'N-n tl) befnre me, __~:..~: 17 :!!_~. ,{!. Notary Public in and for the
~/County and State afores8id, this ~~.~, 19~.
\...
~
My Commission Expires:
Notary Public
do/!f (C;/lJ
,
RESOLUTION
BE IT RESOLVED THIS -.1!t- day of H0ASiJ..J.9 C?[ (date resolution passed), that 4"cOrt'J>Cl,,)
<:;if L M ecJE;. is hereby atJthorized to apply to the Chesterfield County Board of
Supervisors for a bingo/raffle permit on behalf of this organization for the 19'11
~.
calendar year.
Authorized signature (Ofi~~cr or Cirector)
r (\Y:> ~
cdl1668:C42
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CHtSIERFIE:LD comn
BINGO/RAFFlE
PERMIT
By Resolution of the Chesterfield Counry Beard of Supervisors duly adopted on
permission is hereby granted to
during the calendar year
to conc1uc t
. 7H IS PER...'1l:r WILL EXPI RE ON DECEMBER 31,
this perm-lssion Is granted subject to the follaw1r.tg conditions:
1. Except for reasonable and propeT operating costs and pTizes, DO part of the gross receipts derived by your
organization may be used for any purpose other than (1) those lawful religious, charitable, community or educa-
tional purposes for ~lch your organization 1s specifically chartered or organized and (1i) expenses relating to
the acquIsition, construction, maintenance, or repair of any interest in the real property involving the opera-
tion of your organization and used for lawful religious, charitable, community or educational purposes.
2. Your organization shall not enter into a contract with or Dtherwise employ for compensation any person or firm,
association. organization (ether than ~other quaIl fied organization pursuant to 118.2-340.13 of the Code of
Virginia, 1950, as amended). partnership or corporation of any classification whatsoever, for the purpose of
organizing, managing or conducting bingo games or raffles.
3. No person, except a bona fide ~mber of your organization who shall bave been a ~mber of the organization for at
least ninety (90) days prior to auch participation, ahall participate in the management, operation or conduct of
any bingo game Dr raffle; provided however, that the spouse of any ~Dna fide member or a firefighter or rescue
squad member employed by a political subdivision with which the volunteer firefighter or rescue squad member 1s
associated may participate in the operat ion and' conduct of a bingo game or raffle if a bona fide member 1s
'present. In addition, no person .hall receive any remuneration for participating in the management, operating or
, conduct of any such game or raffle.
4. Your Drganization shall not enteT into any contract with or otherwise employ or c~nsate any member of your
organization regarding the lale'of bingo supp11es or equipment.
s. Your organization shall not ~ard any bingo prize money or aerchandlse valued in excess of the following amounts:
Ca) no bingo door prize. shall exeeed twenty-five dollars ($25.00), (b) no retu1ar bingo OT special game shall
exceed one hundred dollars ($100.00) 9 and (c:) no bingo jackpot, of any nature whatsoever, shall exceed one
thousand dollars ($1,000.00), nor s,hall the total amount of. bingo jackpot prizes awarded in one calendar day
exceed one thousand dollars ($1,000.00).
Your organization shall not award any t'affle prize or prizes valued at more than one hundred thousand dollars
($100,000.00) during anyone calendar year. In no event shall your organiz~t1on jOin with any other organization
in establishing or contributing to the maintenance of any jackpot.
6. Your org8n1zation shall maintain a record 1n VTlt1ng of_ the dates on Which bingo is pi.yed, the n~ber of people
in attendance on each date and the amount of the receipts and prizes paid on each such day. Your organization
shall .150 maintain a record of the name and address of each individual to whom a door prize, regular or special
bingo game priz"e or jackpot from the playing of bingo 1s awarded I as well as - the amount of such award. The
org~n1zat1on shall also maintain an itemized record of all receipts and disbursements, including operating costs
And use of proceeds incurred in operating bingo games.
7. Your organizBtion shall not place or permit to be placed any sign or signs advertising any bingo game on the
premises or within one hundred (100) yards of the exterior of the preMises ~ere such bingo game is to be con-
...ducted.
... OVER ..
\
8.
Records of all bingo and raffl~celPts and disbursements shall be ke~and shall be filed annually ~;:~~
with the County lnternal Audit Department on a form furnished by that d~partment. Your report shall be submitted
to Internal A~dlt not later than the first day of November of each calendar year for Which . permit has been
issued and yo~r report shall be" a. matter of public record. Each report ahall include a record of the gross
receipts and disbursements of your organization for the year period which commenced on the first day of October
of. the previous year and ended September 30 of the current year. In add ft ion, if your organiza t 1 on I s gras s
receipt"s exceed $50,000 during any calendar quarter, you must file an additional accounting of all receipts and
~isbursements during such quarter no later than 60 days following the last day of Iuch quarter.
ANY ORGANIZATION VIOLATING !HIS CONDITION SHALL HAVE ITS PERMII AUTCW.TlCAl.L~" ::a:w.OXED.
9. No person shall pay Dr receive fOT use of any premises to conduct any bingo games or raffles a sum ~f money in
ex~e6s of the current fair market value of the premises and 1n no event shall such sum of money be based upon or
determined by a percentage of the proceeds derived from the bingo games or raffles.
10. Your organization shall not hold bingo games more frequently than two calendar days in anyone calendar week
unless a 6pe~1al permit 1s granted by the Board of Supervisors of Chesterfield County for more frequent games.
11. Your organization 1s authorized to play instant bingo as a part of the bingo games; provided however, that:
eal Instant bingo may be conducted only at such time as a regular bingo game, as defined.in S18.2-340.1(2)
of the Code of Vir~iniaJ is in progress and only at such locations and at such times as are specified
in ~e bingo pe~1t application;
(b) Your organization shall not derive more than thirty-three and one-third percent (33 1/3%) of its gross
receipts from the bingo games by "the playing of rtinstant bingo" or "bingo in any rotationU;
(c) Your organization shall maintain complete and accurate records of the date, quantity and card value of
instant bingo supplies purchased as well as the name and address of the supplier of such instant b1~go
supplIes. Your organization shall also maintain a WTltten invoice or receipt from'a non-member of the
organization verifying any information required by law; and
Cd) Your organization shall not sell an instant bingo card to an individual below sixteen years of age.
12. In addition to the conditions contained in this Permit, your organization shall c~ly with all provisions of the
Code of V1T~inia and the Code of the Countv of Chesterfield, 1978, 8S amended, regarding Bingo Carnes and Raffles.
13. The !oald of Supervisors may deny, suspend or revoke the permit of your oTganlzation for any non.compllance with
the conditions of the Code of the County of Chesterfield or the Code of Virginia.
14. J.J.."i PERSON, SHAREHOLDER, AGENI, MDiBER OR EMPLOYEE OF YOUR ORGANlZAIION VIOLAtInG ANY OF ~SE CONDITIONS SHALL
BE GU1L'IY OF A HISDEHE.ANOR AND UPON CONVICTION nIEREOF SHALL BE SUB.JEct TO A nNE OF NaI HORE nlM ONE n.OUSAND
DOLLARS 'OR m COhTlNEMENT IN tEE COUNn JAIL FOR NOT M:lR[ mAN T\.lELVE HONI'HS OR BOTH. A VIOLATION OF CONDITION 1
ABOVE SHALL BE PUNISHABLE BY IMPRISONMENt OF NOT LESS mAN ONE YEAR, NOR MORE IRAN nVE YEARS OR BY It. FINE OF NOT
MORE niAN ONE mOUSAND OOLLARS OR COh"FIND1Er-t""I IN nIE COUNTY JAIL FOR NOT M:>R[ !RAN TWELVE K>NIHS OR BOTH.
15. "nIIS PER..'fIT MuSi EE ~i:D JJ THE END OF EACH CAU:NDAR YEAR By.:rm: BOARD or SLl>ERVISORS.
16. THIS PERMIT IS VALID ONLY AI nrE LOCAIION PROVIDED ON DiE PIR."11T APPLlCAIltJN In HOLD BINGO GAMES AND RAFFLES.
17. THIS PERMII OR A COPY THEREOF MUST BE PO~ ON THE PREMISES '-1iERE BIl\GO GAMES OR RAFFLES ARE CONDUCTED. ntlS
PER."irI I S Nor ASS I CNABLE.
BOARD. or SlTP-ERVISORS
, By
otAIPY~
Attes,t:
COL~~ ADMINIsrF~IOR
"
.......
.
.
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/"l-e...e- ~ II - J--- I:. - 1 (
g~lro
APPLICATION FOR A PERMI'I TO CONDUCT BINGO GAMES OR RAFFLES
The undersigned application, pursuant to S18.2-340.1, et ~. of the Code of Virginia, requests the Board~
Supervisors of Chesterfield County to issue a permit to conduct bingo games ___, raffles , or. both ____
during: the , tl 1l'2.. ~ calendar yeJlT. Thi s application is for a new _ or renewal ~erm1t: In
support of this application, the applicant offers the following information under oath:
I.
Proper name of organization: 1?6h M() ~ ::::J:..
~AJ1E.c;.
R~J en. lYO'A1s e (J\J B ~
LAN c- ~f CJ.r MeN "? vl:J 2.~2:Z~
2.
Address of organization' 5 headquarters: I $"0 ~ t!J 'J:1K .uU .e':>T
3. Address where all records of receipts and disbursements are permanently flIed:
\ $'0 -=- <9 'A K ~U,e. ~ LA N ~ .~ v~ "'-'10"')> 11 A- z.. ~ '2.S.. S;
4. Name and address of owner of the property described in 3 above. OA~ ,""U fi!.,-r ~A,.Jo,e. R f?S
~l .r /
, L\ () <-+ (!) A\-< ~ \J ~~~T lA ~ E: _"1<', ~ ,vi ~-I.J )) 'V ft ?-'"5 c. 'L;>
5. Address or addresses where bingo games will be held or raffle drawings conducted:
~I~~ 0{7 :I?~e ,40 ~ CEJ~,...6 It
~~OCJ
CJIv')>
eov e'T +\0 t>S'( ~
-:r,'~,y0'" '1' .vc=:t
NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION.
6. Dates or days of week and time when bingo games or raffles will be held at the above address(es):
ve ,~~ 1
"..l \ ~ 14 T .s
7 PM -+e
b O<J f'r1
~\q~6
\0 ~() Pr1 .
7.
Time patrons are admitted and sales begin:
8.
Date when organization was founded:
9. Has your organization been in existence and met regularly in Chesterfield County for two years
immediately prior to m~king this application? Yes ,~ No ______
10. Is your organization currently and has your organization always been operated in the past as a
non-profit organization? Yes ~ No
11. Internal Revenue Code section for tax-exempt status was granted (if applicable) ,~b\ <:At-
o~ aA~\-z.. R ,'()~
.T'a
SE~ve.
~J pJ':ct} ~\-r ChA--e ~ ;-A6LC
.,. h G: CoMM (),J I'rr
12.
State the specific type and purpose of your organization:
13.
If renewing a permit,~re financial reports filed on time and in compliance with applicable legal
requirements? Yes ~ No______
14.
List below gross receipts, if any, from all sources related to the operation of bingo games or instant
bingo by calendar quarter for the 12-month period immediately prior to the date of this application:
3rd qtr: S 16/ 1f3 4th qtr: S 1(, 710 1 tit.<
1st qtr:
$ 1'3, '/lfD
.
2nd qtr:
s 1J, ~s'7
15.
Officers of Organization:
~
, '
President:
Address. '
----:;;;;; e f.+;'-I H ttJ R)> ,
J6z.S ~tJiAR'r ~N €
qflz.~ PR IS. k.E.~ LA~ ft
:u'oy W~~'9 "'e~.~ 'tM~
~US~ Phone
7'1tf ~ Cf-Ll. 9-
7'J 8 --;{,,/I
., 'i'S-'f:too
~AVl'J oS ~-A~ vt
:__ >v '.'V~~r'/~'~P!".esident: ~A '1 eS W. M &;0.. (...~ A. I
. .: "." Secretary: .-fhoMAS R. J-lArr..', JJ:'1
. -... :....< '1 -
~~ ~~ :~ ':"" Treasurer: .sn::.v e:. ~RJ..ro,:).
'-~.~/'.
. ... . "'",.,1-
,. ~
Home Phone
7tft../ 4' k7J.fo
74s-olj6E
7cJ~-o6r;b
Z12.-~floSt
16..
Member authorized with)bn the organization to be responsible for conduct and operation of blngo games or
raffles: Name: '=10~,:~().3 (!,{L~O<JIZ- Address: IsaD aR""'H--uIt~..,.. Ltf\ ~e-
Home Telephone Number 2-0 1- ~q ~G Business Telephone Number: tz." (- "i'1~.6 ,
17. Do you, and each officer, director and member of the organization fUlly understand the following;
A. It 1s B vlolat'1on of law to enter into a contract with any person, firm, association, organization
(other than another qualified organization pursuant to ~18.2-340.13 of the Code of Virginia),
partnership or corporation of any classification whatso3Yer, for the purpose of organizing,
managing or conducting bingo games or raffles? Yes ~ No______
-over-
cdl1668:C42
.
.
,
B.
The organization must maintain and file with the County's Internal Audit Department complete
records of receipts and disbursements pertaining to bingo games and raffles as required by State
and County Law) and that such records are subject to audit by the County's Internal Audit
Department? Yes ~ No '.
~~
Jlf
~.:~jp
c. The organization must remit an audit fee of 1% of gross receipts with the Annual Flnanclal Report
not later than November 1 unless gross receipts are less than 52,000? Yes V No
D. Ihe organization must furnish a complete list of its membership upon the request of the County
Internal Audit Department or other designated representative of the Board of Supervisors?
Yes...:L-.- No_
E. Any organization found in violation of 518.2-340.10 of the Code of V1r~1n1a, authorizing this
permit is subject to having such permit revoked and any organization or person, shareholder,
agent, member or employee of such organization who violated 518.2-340 or Article 1.1 of Chapter 8
of Title 18.2 of the Code of Virginia, may be guilty of a felony? Yes ~ No
F. The organization must provide written notification to the County Internal Audit Department of any
change ~ij;elected officers or bingo chairperson during the calendar year covered by this permit?
Yes ~ No______
18. Your organization must attach a copy of the organization'S charter, articles of incorporation, bylaws,
or other legal documents which describe the specific purposes for which the'organization is chartered
or organized and must complete the Resolution below.
19. Your organization must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County
as an application fee.
20. Additional pages where necessary to fully complete' this application may be attached.
21. Have you and each officer of your organizatio~ read the attached permit and do you and each officer
agree 9" behalf of the organization ,to comply with each of the conditions therein?
Yes ~ No _I
22. Submit this application to the Chesterfield County Attorney~s Office by mail to: P. O. Box 40,
Chesterfield, VirRin1a 23832 or by hand to: Route 10 and Lori Road, Administration Bldg, Room 503.
23. I hereby swear or affirm under the penalties of perjury as set forth in ~18.2-434 of the ~
Virginia, that all of the above questions have been completely answered and that all the statements
herein are true to the best of my knowledge, information and belief?
WITNESS the following signatures and~~ h
Signature of Applicant: "~ ~ ~
Name:
~~'1]().J :P~ b/A-'"1CJ!L,
;:-J.tJ 'D ~ 14 l5t ~ ~
Address:
f5o~
() i=? ~ l-!-v ta s. T
Z'? I'~ ~q:1.6
ehA~R t-iAJ .
~ ~G: \ff'. d-.. u A- A.:~ ~Z ,
Title:
Business Phone:
Horne Phone ~ ::t3 (- ~:; 6 ..
STATE OF VIRGI~ " ~~_A
CITY/COUNTY ~ to-wit:
( .
S~bs~ribed ~nd ~~nrn to b~for~ m~)
City/County and State afores~td, this .
N0t~ry Publir:-, in anlj for the
My Commission Expires:
Notary P
My Commission Ex~i[es Mal3ja 1994
r~ ~:.. -- -
\, ~ "'
.... ~,- .....
..~ RESOLUTION
BE IT RESOLVED THIS lq ~y of hI." 19 q I (date reso lut~on passed), that
~ II... f"\ 0 V re;-
40 '~"?a"l
is hereby authorized to apply to the Chesterfield County Board of
~ supe~o~t on behalf of this organization for the'~ calendar year.
Authorized si~ature (Ofi':'.:cr or Director) '!
cdl1668:C42
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/'.. . 'NSTITUTION
, ARTICLE'
Name, Slogan and Motto
Section A.~ Th~ame of this o~anization sj1al1 be the
Lions Club 01 . HI.,J.,.,N. . . . ,"111'" ~ ~ K, \ItA . . . .
cha rt ered by I and under th e Juri sdJcUon 0 t. The In terna.
lIonal Association at Lions Clubs (hereinafter referred to
as II Assocla t Ion. .). ' .
See t Jon B.. Its Slogan sha II be: Liberty t I nte 11lgence.
Our Natlonls Safety.
Sect Ion c. Its Motto aha II be: We Serve..
.f'~~,~.~; "~!1~;~'~: : :r i;:,:~~ ~...;~ :" : .,'~ ",~:: C:';;::i, ;"~!:;; ,: .::;: .:~: :,' ">.. . : .:' ;.", ;.
~:lfE~"" 5Ai~\>!Ii!.. ." ~~ARTICLE II" ..("a}~., ",l;t....,~ ,tl',,~ '. jk". ,
( d'fi~1 . r.ij",V;i:~!; ;l'.lW?~ ~.;.~ Pd~... ".nd Obj.ct. ':~~~'~ ::{ \ ~~; ;:' :;~.' ii~:~i',~~, ~ ~/
The Objects of this club shall be:
A. TO create and foster a spirit of understanding
a mong the peoples of the world.
. B~ To promote the principles of good government
and good citiz.enship..
c.. To take an active Interest in the civic1 cultural.
social and moral welfare of the community~
O. To unite the members in the bonds of friendship.
good fellowship and mutual understanding..
E. To provide a forum for the open discussion of all
ma tters of public i nt erest: provided. however t that
part isan politics a nd sectarian relig ~on shalt not
be debated by club member s.
F. To encourage service-minded men to serve their
community without 'persona I financial rewardl
and to encou rage etf ic tency and promote high
ethical standards in commercet industry, protes-
sions. publi c works and priva te endeavors~
ARTICLE III
Membership
Sect ion A. Subjec t 10 the provisions of See I ~on 8
hereina f I er. any ma 1e person of lega l majority and good
moral char ae ter and good reput at ion in his commu nity,
may be granted membershtp in this.lions Club.
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Section B~ Membership in this Lions Club shall be a~
fa I tows:
(1) ACTIVE: A member entitled to all rights and
privileges and subject to all obligations which member.
ship In a Lions Club confers or implies.. Without, limiting
such rights and obligations. such rights shall include
eUgib\U\'1 10 seek. i1 o\hefw\se quaUf\ed, any 011 ice in
this club. Distrl~t or Association and the right to vote on
all matters requiring a vote 01 the membership; and such
obligations shall Include regular attendance, prompt
payment of d us 5, pa rt Ie i pa t ion In club act ivlt ies and
cond uct re Ilec II ng a I avorable I mags 01 this Lions Club
I n the comm un Ity ~
r
(2) MEMBER-AT-LARGE: A member of this club
who has moved from the community, or because
.of health or other legitimate reason, Is unable
J;:~~ regul_ar.IY.tt~. a~~t.en~. club 1!1\!8II~~S and .d~l~~~u~/t~i}t:~i.i';:l~
. t: .,..~:,~l retatri membershlp".ln this c~.~~t ~. ~p~h~~~:!i~ll:'
. the Board of Directors of this club deslres.to CO~"~~~';('
fer this status. This status shall be reviewed each
six months by the Board of Directors of this club..
A Member..at..Large shall not be eligible to hold of...
fice or to vote In District or International meetings
or conventions.
(3) HONORARY: An individual, not a member of
this Lions Club, havjng performed outstandIng
service for the community or this Lfons Club, upon
whom this club desires to confer speci al dlstl ne-
t ion. This cl ub shall pay entrance fees and I nterna-
lional and Distflct dues on such a member, who
may attend meetings. but shall not be entitled to
any privileges of Active Membershi p.
(4) PRIVILEGED: A. member of this club who has
been a Lion fifteen or more years, whot because of
illness, infirmities, adva'nced age or other
legitimate reason, as determl n~d b~ the ~oard & of
Directors of this club. must relinquish hIS ActIve
sta t us. A Privi leged .Member shall pay such dues
as the local club may charge, which dues shall in-
clude Di s t ri ct and Interne tlon al dues~ He shall
have the right to vote and be entitled. to all other
privileges 01 membership except the right to hold
club, District or International office~
(5) LIFE MEMBER: Any memb.er of this ctub.who
has maintained continuous Active membershIp as
a Lion for 25 or more ye~rs and has rendered
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outstanding service to this club, his community,
or this Association; or any member of this club
who has maintained such continuous Active
Membership for 15 or more years and Is at least 70
years of age; or any member of this club who has
maintained such continuous Active membership
for 20.or more years and has served as an Officer
of this Association may be granted Life Member.
shl p in t his club upon: . ~'. :':: ,. : ~ ~_.:~1 :
(1) recom mends t Ion of th is cl ub to the
Assoc i at ion,
(2) payment to the Association of $200~OO, or
its equivalent In the respective national
~.~ :'~.. . currency. by this club In lieu of, all f,uture
., ~.~ ~ .'~ ~It', .t ;.:: ~:~~!'Ii.~~ "i ~ dues to the Association, and, " .,. ~'
~.~!~~\.#;iM(;r;:j ':', ~ tN ii ~ ~, i "8 pp;ova I . 'bY':' the' ; n rem a t1~.~~i ' ',: B~ard h of
."{-0-.",3:\ ~jt~~} ~-~~.' t~~~~. '~Dlrectors. Nothing herein shall prevent this
club from charging a Life Member such
dues as it shall deem proper.
A Li fe Member shat I have all privileges of Ac1ive
Membership so long as, he fulfills all obligatIons
thereof ~
I'
A Life Member who desires to relocate and
receives an i nvit at ion to joi n another Lion S Cl ub
shall automatically become a Life Member of said
CI ub.
Section C~ Classification: In the event the ~
membership of this Lions Club elects to grant and
maintai n membership on a cl 8ssi fica t ion basi s.
the following rules shall apply:
(1) CI assificat ion shall be deJi ned as any major
phase of, or interest in, a business or profession.
(2) Not more than two (2) Active Memberships
shall be granted in any classi f icat ion ~
(3) C 1 assi fica t ions may be established for
Associ ates, Fat her and Son, Proprietors. Partners,
Officerst Managers and such other categories as
this club may determine.
Sect ion D~ No person shall si mu I ta neou5 Iy hold
membership. other." than Life or Honorary, in thIs
and any other Lions Club; and no .person shall
simultaneously hold membership, other than
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Honorary, in this Lions Club and any other service
club of like character ~
Sect ion E. Membership in this Lions CI ub shall
be acquIred by I nvitaUon only. Nominations shall
be made on forms provided by the International
Office, which shall be signed by a member in go~d
standing who shall act as sponsor. and be submIt-
ted to the membership chairman or the club
secretary, who. a'ter investigation, shall submit
the same .to the Board of Dlrectors~ If approved by
a majority of said Board* the prospect may then be
Invited to become a member of this club. A proper-
ly filled out membership form and membership fee
must be In the hands of the secretary before the
member may be officially inducted Into the club or
be reported to the Association as a club ~em~er.
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,. Section F. Reinstatement ,of Membershlp:~ -Any.
. member dropped from membership In thls.rclub"
may be reinstated, within six (6) months from the ~
date of termination of his membership by a maJori-
ty vote of the Board of Directors. In the event more
than six (6) months have elapserJ between such
termi nation and his reinstatement application. It
will be necessary for him to come into the club
under the procedure set forth in Section E of this
Article III.
Section G. Transfer Membership: This ctub may
, grant membership on a transfer basis to one who
has terminated or is termi nat i ng hi 5 membershi p
, in another Lions Club, provided that (1) the ap.
plication for transfer of membership is received by
the secretary of t hi s club wit hin six months fol low-
ing the date of termination of membership in his
former club; (2) such termi nat ion was in good
standing; and (3) the applicant provides a state-
ment from the secretary of his current or former
club as the case may be, showing his record in
such former club and (4) such appl ica t i on and
s tatament are approved by the Board of Di rectors~
11 more than six months have elapsed between ter-
mination of membership in another club and ap.
plication for transfert an applicant may a?Quire
membership in this club only under the provisions
01 Section E of this Article III.
ARTICLE IV
Fees and Dues
Sect ion A~ Each new, rei ns ta ted and transfer
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ARTICLE XIII
Delegates to International and
District (Single or Sub. and Multiple)
Conventions
each quest ion subml t ted to. t he respective con-
vention~ The major fraction referred to In this sec-
tl~n shall be five or more members.
I .~ ~I J
Section A. Inasmuch as The International
Association of Lions Clubs is governed by Lions
Clubs In convent Ion assembled. and In order that
this club may have its voice I n Association mat-
ters. this club shall have power to pay the
necessary expenses of Its delegates to each an.
nual convention of the Association. This club
shall be entitled In any convention of this Associa-
tion, to one (1) delegate and one (1) alternate for
~ every ,lwen1y,.ffve (25)1 or major fraction thereof, of
l Its members as shown by the records of the Inter-
national Office on the first day of the month last
preceding that month during which the conventIon
Is held, PROVIOED, however, t hat this club shall.
be entlt led to at least one (1) delegate and one (1)
alternate. The major fraction referred to in. this-
sect ion s hall be thi rteen or more members. The
sel eel ion of each such delegate and al ternate
shall be evidenced by a certificate signed by the
President or Secretary or any other duly authoriz-
ed officer of this clubt or. in the event nO such club
officer is in attendance at the Convention, by the
District Governor or District Governor.Elect of the
District (Single .or SUb..) of which this club is a
member.
ARTICLE XIV
Honorary Mailing list
The Internal ional Association of Lions CI ubs
and the District Governor shall be Included on the
mailing list of this club.
ARTICLE XV
P a rll a mentary Practlc'es
Excep1 as otherwise specifically provided. In
this ,Constitution and By.Laws. all 'questions of
Order or Procedure with respect to any meeting or
action of this club, Its Board of Directors or any ~
committee appointed hereunder shall .be deter.
mined in accordance with ROber-tls-Ruies of Order
Newly Revised~ as revised from time to tIme.
ARTICLE XVI
Amendment!i
Section B~ Inasmuch as all District matters are
presented and adopted at the Dis trict (51 ng Ie, 5~b-
and Multiple) conventionst this club shall send Its
full quota of delegates to all such conventions and
have power to pay the necessary expenses of
such del eg at es a tte nd i ng such conventions. Thi s
c I vb s h a II be e nt itted in each an nual convention of
its District (Single or Sub~ and Multiple) to one (1)
detega te and one (1) alternate for each ten (10)
mem bers, or major f ract ion thereof, of this cl u b as
show n by t he recordS of the Intern ational Of 1 ice
on t he first day of the month last preceding that
month during which the convention is held. PRO..
VIDEOt however, that this club shall be entitled to
a t lea 5 tone (1) delegate and one (1) a Iterna te.
Each certified delegate present in person shall be
ent itled to cast one vote of his choice for each of-
fice to be filled bYt and one vote 01 his choice on
Section A. This Constitution may be amended
at any regular or special meeting of thIs club, at
wh ic h a Quorum is presentt by the aff i rmative vote
of two~thirds (2/3) of the members present in per..
son and vol i ng. provided the Board ha 5 previous Iy
cons idered the meri ts of t he amendments~
Section B~ No amendment shall be put to vote,
unless wri tten not ice t hereo f I stat i ng t he propos-
ed amendment, shall have been mailed or
de I ivered persona I Iy to each member of this c I u b
a t lea 5 t two weeks prior to t he meet i ng at which
the vote on the proposed amendment is to be
taken.
BY-LAWS
No.a 1
Th i s c I u b shall not endorse or recommend any
ca nd ida te .for pu bl ic off ice, nor sha II partisa n
pOlitics or sectarian religion be debated by
members in meetings of this club.
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Except '0 further his progress In lIon/sm, no of.
ficer or member of this club shall use his member.
Ship as a means of furthering any personal,
POlitical, or other aspiration, nor shall the club, as,,; ,.'.
a whole, take part In any movement not In keeping
wi t h f ts pu rposes an d object S. r
No.3
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SeclJon B. Special Commlrtees: From time to
time, the President may appoint, with the approval
ot the Board 01 Directors, such Special Commit.
tees as may be necessary In his JUdgment or the
JUdgment of the Board 01 Directors.
Section C: The President shail be an ex-officio
member of all -committees.
~ ~
, r;~~~: ~h(;I; f, ~ S.f.::<- ~ ~,.~. .
No funds shall be solicited from members ot the
club during meetings by any Individual or in- .
dlvlduals who are not members of the club. Any
suggestion or proposition made ilt any meeting ot
this clUb calling for the expenditure of money for
other than the regu lar obligations sha II be referred
to the Finance COmmltl~e;. .;'!. -; . .'
-,. ." .!'.' ,... ;.. · =, ,""- ;". Nci.;l~ ~::~\; ~ 7 " ~:;::> ;);" "i ( '.,
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Section D. All committees shall consist of a
chairman and, Subject to Section B above, as
many members as shall be considered necessary
by the PreSident.
Section E. Each committee, through Its chair.
man, shall report, either verbally or In writing, each
month to the Board 01 Dfrectors.
Section F. All problems pertaining to either ad-
ministrative Or activity maUers shall be referred to
the correspOnding committee for stUdy and
recommendation to the Board of Directors.
Sect/on A. The tOllowlng Standing Committees.
may be appointed by the President:
(1) Administrative Committees
(a) Attendance
(b) Constitution and By.Laws
(C) Convent ion
(d) Fj nance
(e) Lions Information
(f) MemberShip
(g) Program
(h) Public Relations
Bulletin Editor
(i) G reeler
(j) Leadership Development
(2) Activities Committees
No.5
Section A. These By-Laws may be altered,
amended Or repealed at any regular or special-
meeting of this club at which a Quorum is present,
by the vote of a majority of the members present In
person and voting.
(a) CitizenShip Services
(b) Educational Services
(c) Sight Conservation and Work
With the Blind
(d) Health Services
(e) SOcial Services
(I) Recreational Services"
(g) Pu bl ic Sa rvi ce s
(h) InternationaJ Services
(I) Hearing and Speech Action and
Work with the Deaf
(j) Environ menta' Services
Section B. No amendment shall be put to vote
,unless written notice thereof, stating the propos-
ed amendment, - shall have been mailed or
delivered personally to each member at least ten
(10) days prior to 'he meeting at which the vote on
the amendment is to be taken.
NO.6
Any By-Law except By-Laws Number 1 and 2
may be Suspended at any meeting of the club at
which a Quorum is present by the unanimous vote
of all members presen I.
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CHISttRFIELD CD1Th7Y
BINGO/RAFFLE
PERMIT .
By Resolution of the Chesterfield Counry Board of Supervisors duly adopted on
permission 1s hereby granted' to
during the calendar year
to 'cOnduct
. '!HIS PER...'1lI WILL EXPIRE ON DECEMBER 31,
!his peml&s1on 1s granted 5ubject t.o the follaving conditions:
1. Except fOT reasonable and proper operating costs and pT1zes. no part of the gross receipts derived by your
organization may be used for any purpose other than (1) those lawful religious, charitable, community or educa-
.tlonal purposes for ~lch your organization 1s specifically chartered or organized and (11) expenses relating to
the acquisition, construction. maintenance, or repair of any interest in the real property involving the opera-
tion of your organization and used for lawful religious, charitable, community or educational purposes.
2. Your organization Ihall Dot enter into a contract With or otherwise employ for compensation any person or firm,
association t organization (ether ~an ~other qualified organization pursuant to 118.2-340.13 of the Code of
Vir~1n18, - 1950, .8 amended). partnersbip or corporation of any class 1ficat1on whatsoever, for the purpose of
organizing, managing or conducting bingo games or raffles. .
3. No person, except a bona fide member of your organization Who ,hall bave been a member of the organization for at
least ninety '(gO) days prior to such participation. ahall participate 1n the management, operation or conduct of
any bingo g~ or raffl~i provided however, that the spouse of any bona fide member or a firefighter or rescue
.quad member employed by . political subdivision with which the volunteer firefighter or rescue squad .member is
associated may participate in t:he operation and conduct of a bingo game or raffle if . bona fide member is
. present. In addition, no peTaon .hall Tec~1ve any remuneration for participating in the ~nagementt operating or
conduct of any such game or Taffle.
4. Your organization shall not enter into any contract with or otherwise employ Dr compensate any member of your
organization regarding the .ale of bingo supplies or equipment.
s. Your organization Ihall not ~ard any bingo prize money or merchandise valued in excess of the following amounts:
Ca) no bingo door prize .hall exceed twentY-five dollars ($25.00), (b) no T~lar bingo DT special game shall
exceed one hundred dollars ($100.00). and (c) no bingo jackpot, of any nature whatsoever, shall exceed one
thousand dollars ($1.000.00), nor Ihall the total amount of.bingo jackpot prizes awarded in one calendar day
exceed one thousand dollars ($1,000.00).
Your organization shall not award any raffle prize or prizes valued at more than one hundred thousand dollars
<5100,000.00) during anyone calendar year. In no event shall your organization join with any other organization
in establishing or contributing to the maintenance of any jackpot.
6. Your organization shall ~1nta1n a record in VTittng of the dates on which bingo is played, the nUmber of people
in attendance on each date and the amount of the receipts and prizes paid on each such day. Your organization
shall also maintain a record of the name and address of each individual to whom . door prize. regular or special
bingo game prize or jackpot from the playing of bingo is awarded, 8S well as the amount of such a~ard. !he
organization shall also maintain an itemized record of all receipts and disbursements, including operating costs
and use of proceeds incurred in operating bingo games.
7. Your organization shall not place or permit to be placed any sign or signs advertising any bingo game on the
premises or within one hundred (100) Y8rds of the exterior of the pre~1ses where such bingo garne 1s to.be con-
ducted.
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8. Records of all ~1ngo and raffle rece~pts and disbursements shall be kept and shall be filed annually under oath
~11th the County Internal Audit Department on 8 form furnished by that department4 Your report shall be submitted
to.Internal Audit not later than the first day of November of each calendar year for which. a permit has been
issued and yo~r report shall be s. matter of publ ie record. Each report shall include a record of the gross
receipts and disbursements of your organization for. the year period which co~enced on the first day of October
of the previous year and ended September 30 of the current ye~r. In add 1 t1on, if your organization's gross
rec@ipt$ exceed $50,000 during any calendar quarter, you must file an additional accounting of all receipts and
disbursements during such quarter no later than 60 days fol1~1ng the last day of Iuch quarter.
ANY ORCANIZATION VIOLATING IHJS CONDITION SHALL HAVE ITS P~RMII AtrrOU1TlCA1.LY' ro:\~OKED.
9. No person shall payor receive' f~r use of any prem1se~ to conduct any bingo games or raffles a sum Of money in
exc~ss of the current fair ~rket value of the pr~mises.and in no event 8hal~ such sum of money b~ based upon or
dete~ined by a percentage of the proceeds derived from the bingo games or raffles.
. '
10. Your organization shall not bold bingo games more frequently than two calendar days in anyone calendar week
unless a special permit 1s granted by the Board of Supervisors of Chesterfield County for more frequent games.
11. Your organization is authorized to play instant bingo 85 . part of the bingo games; provided howevert that:
(.) Instant bingo may be conducted only at such time as a regular bingo game~ as defined in SlB.2-34C.l(2)
of the Code of Virginia, is in progress and only at such locations .nd at Buch times as are specified
in the bingo permit application;
(b) Your organization shall not derive more than thirty-three and one-third percent (33 1/3%) of its gross
receipts from the bingo games by the playing of ft1nstsnt bingo" or "bingo in any rotation";
(c) Your organization shall maintain complete and accurat~ records of the date, quantity and card value of
instant bingo supplies purchased as well as the name and address of the supplier of such instant bi~go
supplies. Your organization shall also maintain a written invoice or receipt from a non-member of the
organization verifying any information required by law; and
Cd) Your organization shall not sell an instant bingo card to an individual below sixteen years of age4
12. In addition to the conditions contained in this Permit) your organization shall c~ly with all provisions of the
Code of Vir~1nia and the Code of the County of Chesterfield, 1978, 8S amended) regarding Bingo Games and Raffles.
13. The Board of.Supervisors may deny, suspend or revoke the permit of your organization for any non.compliance with
the conditions of the Code of the Countv of Chesterfield or the Code of Virginia.
14. ~"i PERSON, SHAREHOLDER, AGENT t MDiBER OR EMPLOYEE OF YOUR ORGANlZAIION VIOLATING ANY or THESE CONDmONS SHAll
BE GU1tTY OF A HISDEl!EANOR AND UPON CONVICIION IKEREOF SHAll BE SUBJECI ro A FINE OF Nor MORE THAN ONE nIOUSAND
DOLLARS OR 10 COhTIhLMENT IN mE DJtrnTf JAIL, FOR NOI ~[)RE mAN nlELVE MONTHS OR BOTH.. A VIOLATION OF CONDITION 1
ABOVE SHALL BE PUh~SHABLE BY IMPRISONMENT OF NOT LESS THAN ONE YEAR. NOR MORE rmN nVE YEARS OR BY A FINE OF Nor
MORE 11iAN ONE IHOUSAND OOLLARS OR COh"'FlNEHEh"'"I IN nIE ~UhTi JAIL FOR NOI }i)R[ IllAN r..l:LVE IDNIBS OR BO'IH..
15. nits PEIt'iII MUS! BE ~l:D Kt. THE END OF EACH CALENDAR YEAR BY :mE BOARD or SUPERVISORS.
16. THIS PERMIT IS VALID ONLY AI nn: LOCA:IION PROVIDED ON THE PER.~II APPLlCAIltJN 1'0 HOLD BINCXl C;;AM:ES Ah~ RAFFLES.
17. . THis .PERMIT OR A COPY THEREOF MUST BE POSTED ON THE PREMISES WHERE BIl\GQ GAMES OR RAFnES ARE CONDucrtn. l1lI5
PEi~I~~IS NO! ASSIGNABLE.
BOARD OF SUp.ERVISORS
By
OlAIPY~
/
Attest:
/
COL~TY ADMINISIF~TOR
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~PPLrCATrON FOR A FERM):! 'TO CONDuCt SINCO CAMES OR RAFFLE~
the unde~31sncd npplic4t1on, pUL~unnt to 518.2-J40.1, ~ ~. of the Code of VlrRinlot t~queBt8 the Board of
supervisors of Chcstcrf~eld County to !~8ue a permit to conduct bingo guwea ___, raffles ~, or both ____
dur1n~ the 19Q' calendar Y~A'r. nd,~ applicntlon is for a new _ Qr renewal ~ pcm1t. 1n
&upport of thta application! th~ appllcont offers the followin~ information und~f oath:
1..
Proper name of organi2~tion:
<;ou f t.
f(,t:/',-nbfld Ifola-" 'Y
I
11 0, Aox ;)lt1.f71o ,
I
Cluh
k,d.,vlt~ncl, VA
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Addre~s of organit~t1onl~ headqunrtcrs:
3. Address where all records of receipts and disbUT'sements .lire pemnnently filed: ~f!..J I#r. <!s~A''''''n~J
~/11/) I _ n"h..Iy'}lt~',....,
A/vel.
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A /Iti. n ~ tlA
11 ?t;tf,d
4. Nam~ and ~ddress of owner of the property described in 3 above. ~~s~lp
Al"fNr' ';/,r.) J
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VA
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5.
Address lor addresses where bingo gJrnes will be held or r;ffle drawings conducted: j11~~tJ~r~~
C~d( ~C(/ (Y;.~/u" /,,,1,/ G~" 1'/
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NOTE: nus PERMIT IS VALID ONLY AT 1H! ABOVE LOCATION.
6- Dates or days of week and time when bingo' games or raffles will be held At the above nddress(es):
-rJ,vr~~Y5 J I;}; 30 10 /; 30 /1,,-.,1.
I . '
7. Time patrons are sdmittcd a~d s41es begin~
/ ';?,' 3" 1'7. tyl ,
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8..
Date'when organizAtion ~a9 found~d:
fV}o.~~' II /tJ5'3 i
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9. Has your organization been in ex1atenc~ and met regularly in Chesterf1~ld Count~ for two y~n~s
immediately ~riot,to m~k1ng this application? ,Yes ~.. N~:______ .
. . . , J. I . ~\ r t .
10. Ie your orgnnizntion currently and hDS your ors~~lzntio~ Always 'been opcr4tcd in th~ -past ~5 a
non-profit crg~nizat1on? Yes ~ No
11. Inte~nal Revenue Code section for tnx-exempt St3tUS;~08; granted (if applicable)
12. Stllte the specific type and purpose of y~ut' oi-gani2at1o~:. :~:J:"/~"'f1do.l,~nJ. . Ill!/. -I'UI"JJ tJ..rJ~
L (..Ico.l )p ;1 tile e )'
lVl t.e,,'rl{).!.')nt:J../
"...,- ,
h-;/-e.r he Iter htt ~/1e~~ . I'e fa. 'hD/J$
. -
Id" ole C. 'if ""IO/N1)
(J n'; ) Yn/J/!pl/t!."
/ '
13. If renewing a permit, were financiul reports filed. on t1roc ~n4 In compliance with nppl1cable legAl
req1J1t'e~ente1 Yes _ No --2S.- ;Vot f, I~J 0"" -t,dle... Fr/~oI I "J./I 0 / 9/. ,
14. List below grosB receipts. if any, from all souT~es telnted to the oper~t1on of bingo games or 1nst~nt
bingo by calendar quarter for the 12~month period immedlately prior to the date of t~1s npplicat10n:
1st qtr= S
2nd qtr: S
3r4 q,t'r: S
4th qtr~ S
1.5~
Offteers of O~gQn1zntion:
!!2!.
PrcCJidcnt: fQc,1 j(, J"YJaX5Dn: Jr
Vice President: I'll A
Secretary: -rhDm~~ D. tJ4lk~r
treasurer: )ohn r;. (! I",..k 1 . \ r ,
Addre~l'J
47/& wh~te.. 51-aile. D,.,vl..
. R'Chftl"tP/f/ VA 1313'-1
Bu Il. Phone
MODe Phone
~88.. ;105f/
;7/-151S
go,-/() K,..nw"';; Df'IJ,/tL)
If J ~ArnQT1:;, VA ::137;]8
4/03 kt#)5'l'1$ftll'l .-1VL-~
.4/cl,,,,t!lncl. vA ? 3 :;1:)./
~&J. . t}399
(PLf 3 - g 3 II
7'1/.7100
155~3?o'f
16. Member ~uthorizad ~ith1n the organization to be responsible for conduct and operation of b~n,.o ~ames or
r4ffles; NlIIllc: t.\,..,hq:~. (~,lk,n5on. 1f[ AddreSS: J.'II./~ 2eWt:;"'1k"" /)1".. CAI'1ri!I"~k.t i
Home Telephone Number ~7(,. 7~3/ Busines.a telephone Numb~r: 7I.{~40 goo . ' ;<383)..
17. Do you, and each officer, director and member of the ors~n1zat1on fUlly under~t4nd the fOllowing:
A. It is a v101~tion of law to enter into ~ contract wl~h dny p~raon~ f1rm, asaoe1,tion, Qrsanization
(other than anothe~ qualified ~rgJnlzDtion pU~$uant to 518.2-340.13 of the Code ot Virginia),
p~rtner3hip or corpor3ticn of uny cl~St1f1c~tion vh~t$ocvett fer the purpose of orgon1z1ng,
managtng or conducting bingo games or raffles? Yes ~ No--.---
.over...
CdlU68,a
. \,
e
..
B. The organlzat1on must m~inta1n And file with the County" Intern31 Audit D~part~en~ complete
records oi rec~lpt8 and d1Bburse~cnta pertaining to bingo s~mes ;nd raffles as required by State
and County L3w1 and that such re~ord9 4r~ subject to audit by the county's Internal Audit
Dep.ai'tmcnt:? Yes.......l..- No__
c. The organi%nt1on mu~t remit an aud1t fee of 1% of gross receipts with the Annual Ftn~ne1Ql Report
not later th3n November 1 unless gros8 receipts ~~e less than 52,0007 Yes ~ No ~
o. the Qr&anl~ation muSt furnish a complete list of its membership upon the request of the County
Internal Audit Department or other desi8n~tcd representative of the Board of SupcrvLsors?
Yes --X- No_
E. Any crgsnizat10n found in violation of S18.2-340.10 of the Code of Vl~ginla, authorizing this
permit ie subjec.t to hl1ving Buch permit revoked and any or8an1~at1on or person, 8hnreholdett
agent, member or employee of such organization who v101ote4 518.2-340 or Article 1.1 of cn'pter a
of Iitle 18.2 of the Code of Virginia, may be guilty of & felony? Yes ~ No______
r. !he o~gnnl~at1an must provide WTitten notlficot1on to the County Internal Audit Department Qf nny
chDnge in elected officerS OT bingo chairperson during the calendar year cove~~d by this permit?
Yes.......A- No-..:--
lB. Your organization ~ attach 4 copy of the o~ganlzat1on's chatter, articles of incorpo~ation, bylnw9t
or other legal documents which describe the specific QUTPoses for which the or8an1~at10n 18 chartered
or organized and must complet~ the Resolution below.
19~ Your o~ganL!at1on ~ submit a check 1~ ,the amount of S2S,OO payable tQTreasur~rt CheBte~f1eld County
.a an app11cation fee,
20. ^dd1t1onal pages Where necessary to fully complete this &p~11e8t1on may be attached.
. -
21~ Have you and each officer 01 your organization read the attached permit and do you 4nd each officer
agree on behalf of the orsan12ation to comply with each of the conditions therein?
Yes --L No _
22. Submit this application to the Chesterfield County Attorney's Office by =a1L to: P. O. Box 40~
Chesterfield, VirR1n1a 2~83~ O~ by hand to: Route 10 and Lori Road. Ad~ln1stration Bldg. Room 503.
23. I hereby swear or Dffl~ under the penalties of perjury as set forth in 516.2.434 of the Code of
Vir~lnla, that all of the above questions have been completely answered and thAt all the ~nts
herein are true to the beSt of my knowledge, info~Bt~on &nd belief?
WItNESS the following aignatures and seals: ~~
:::::ture of Ap~Ue~nt' '_ ~:e~ ~~
Title: ~ ~A iuP~11
~/()J A"'ens"lnj'hn A~;.) &dmond{ M1 :J3"~1
~"3- )ig JI Home Phone= 3ffff- 37tJLj
Address:
'Busi.ness }'hcme:
StAIE OF VIRCINIA
CZrY/~ OF 'RK hfY1r-..(\\"'\ - to-wit;
Sut-s<:r1bl!:d 4r..d sworn tn before f1l~. ~ ".n" lD*~ --(': ~ 01 r l~ ... Notary Pub11c. in and' f~~ >th.fJ
C1tyle~ and.StAte aforesA1.d. th!8 q~ day of~) 19-.9J....... . /'f ._~:~.t~~.
j,. .., '. \
C.P, eN O(\~ ~ . ffi ~-- f.:;/' .
Not~ry Public .
My CoIDID1ssion Expires, -.:!.J 50\ q L{
~
"~ f-' ,
RESOLUTION
BE IX RESOLVED tHIS ~ day of ~, 19:1L (d3te resolution passed). that Jvhn Ii, C~pJ. Jr;
1s hereby ~uthorized to 4pply to the Chesterfield County Board of
SuperviSQT~ fat a bingo/raifle permit on behalf of this organi23c1on for the ~ calendar ye~r.
edl1668:C42 'J
1. - : . '.
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e
e
By-"!".aws of the Rotary Club of Sou th Richmond
(' ..'
...
Article I
Election of Directors and Office~6
Section 1
. At a regular meeting. the second Thursday in November, the presiding
officer will ask for the report of the Nominating Committee for
President. President,Elect, Secretary,' Treasurer and 4 members of
the Board of Directors. The nominations will be presented by the
Nominating Committee, by members from the floor or both. The
nominations .being-duly made shall be voted on at the Annual Meeting.
Section 2
The Board of Directors shall consist of .the officers elected,
the immediate Past President and any additional members the Board
shall appoint.
,~
(. -....
Section J
A vacancy in the Board of Directors or any office shall be filled
by the action of the remaining members of.the Board of. Directors.
Section 4
A vacancy in the position of any officer-elect or director-elect
shall be filled by the remaining members of the Board' of Directors-
Elec t.
Article II
Board of Directors
Section .1
The governing body of this club shall be the Board of Directors
_ elected in accordance wi"th Article I. Section 1 of these By-Laws.
...
Article III
Duties of Officers
Section. 1
AI. President I t shall be the du ty' of . the President to preside at
meetings of the club and board and perform such other duties as
o~dina~ily pertain to his office. .
-Section 2
(
\~_.. - President-Elect It shall be the duty of the president-elect to
preside at meetings of the club and board in-the absence of the
~'-'presiden:t and to pe.rform such other duties as ordinarily pertain
to his office.
~
Article III continutlt
fit
page 2
Section 3
,'-"-". Secretary I t shall be the du ty of the secretary to keep the records
[ ) of membership, record attendance at meetings, and make required reports
to Rotary International and. to the District Governor.
Section 4
Treasurer It shall be the duty of the treasurer to have custody of
all funds, accounting for same to club annually and at any time
and upon demand by the-Board and to "perform.other duties as pertain to
his office. Upon his retirement from office. he shall turn over to
his successor or to the president all funds, books of accounts and
any other club property in his possession.
Section 5
Executive Secretary The Board shall have the authority to engage" an
Executive Secretary whose duties shall be outlined in a job description
developed by the body.
Article IV
f'>
M~etings
Section 1
I
(
~,,- '
Annual Meeting An_annual meeting of this club shall be held on the
second Thursday of "December. each year at which time the election of
officers and directors to serve the ensuing year shall take place.
Section 2
The regular weekly meeting of t~is club-shall be h~ld.on Thursday
at '12:)0 P. M.
Due notice of any change in or canceling of the regular meeting shall
be given to all members of this club. Due notice shall be considered
an announcement by the president two weeks prior to said meeting.
Section 3
One-third of the membership shall constitute a quorum at the annual and
regular meetings of~this club.
Section 4
Regular meetings of the board shall be held on the first Thursday of
each month. Special meetings of the board shall be called by the
.president,' whenever deemed necessary, or upon request of two members
of the'board. due notice having been given.
Section 5
A simple majority of the board shall constitute a quorum of the" board.
i
\.
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A'rticle v '
e
page J
Fees and Dues
~._~
Section 1
..
The admission fee shall be paid before the applicant can qualify
as a member. This fee shall be set by the Board of Directors.
. Section 2
Th(~ membership dues shall be payable on the first day of July wi th
th~ understanding that a. portion of this payment shall be applied to
each member's subscription to The Rotarian magazine. Dues shall be
set by the Board of Direc.tors.
Article VI
Method of Voti~g.
The business of the club shall. 'be transacted by voice vote except
as -deemed necessary by the. presiding officer.
Article VII
t.
- Commi ttees
.Section 1
(a) The president shall; subject to the approval of the- board,
(" appoint the - following standing commi ttees I
Club service committee
Community service committee
Internatiopal service committee
Vocational service committee
(b) The president_shall, subject to the approval of the board. also
appoint such committees on partiCUlar phases of club service.
community service, internatio~al service and vocational service as
he may deem necessary.
(c) The club service committee, community~service committee, the inter-
national service committee and the vocational service committee shall
each consist of the chair~an. Who shall be named by the-president
from the"membershiR of the board, and of not less than two other members.
(d) The president shall, subject to the approval of the board,
appo~nt_the following committees ~n ~articular phases of club servicer
Attendance committee
Fellowship activites committee
Magaz~ne committee
Me~bership - Membership development committee
Program committee
PUblic relations committee
Classifications committee
~Rotary information committee
Yo~ th 'C9mmi ttee
and .shall appoint any o~er committees that he may deem necessary
page '+
Ar,ticle VII, Sectio~ (d) continued.
for the internal administration of club affairs.
e
(e) The classifi~tions committee shall consist of three members,
one member to be appointed each year for a term of three years
( f) The magazine commi ttee shall, wherever feasi ble, . include the
editor of the club publication and a local newspaper or advertising
member of the club.
(g) The president shall be ex officio a member of all committees
. and, as such, shall have all. the privileges of membership thereon.
(h) Each committee shall transact such business as is delegated to it
in the by-laws and such additional business as may be referred to
it by the president or the board. Except where special authority
.is given by the board, such committees shall not take action until
a report has been made to the board and approved by the board.
Article VIII
Duties of Committees
Section 1 - Club Service Committee -
The president shall also appoint one member of the board who shall
be responsible for all club service activites and who shafl supervise
and coordinate the work of all committees appointed on particular
phases of club service. . :
Section 2 - Community Service Committee
This committee shall devise and carry into effect plans which will
guide and assist the members of this club in discharging their
responsibilities in their community relationships. The chairman
of this committee shall be responsible for the community service
activities of the club and shall supervise and coordinate the work of
any committees that may be appointed on particular phases of cqmmunity
serivce.
Section 3 - International Service Committee
This committee shall devise and carry into effect plans which will
guide and assist the members of this club in discharging their.
responsibilities in~matters relating to international service. The
chairman of this committee shall be responsible for the international
service activities of the club and shall supervise and coordinate the
work of any committees that may be appointed on~particular phases of
international service.
Section 4 - Vocational Service Committee
This committee shall devise and carry into effect plans which
will guide and assist the members of this club in discharging their
responsibilities in their vocational relationships and in improving
the general standards of practice in their respective vocations. The
chairman of this committee shall be responsible for the vocational'
service activities of the club and shall supervise and coordinate
tf"e v.;ork. of lany couuni ttees .tha.t may be appointed on particular phases
o · ca t10na serV1ce. ·
page 5
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Article VIII continued.
--
Section 5 (a) Attendance Committee
/' ... ..
! This committee shall dev1se means for enCQUrag1ng attendance at
all Rotary meetings - including attendance at district conferences,
intercity meetings, regional conferences, and international conventions
by all club members. This committee shall especially encourage attend-
ance at regular mee tings of this club;. _ keep all members informed on
attendance requirements: promote better incentives for good attendance;
and seek to ascertain and remove the conditions that contribute to
unsatisfactory attendance.
(b) Classifications Committee
This committee shall as early as possible, but no later than ;1 August
of each year, make a classification survey of the.community; shall _
compile from the survey a roster of filled and unfilled classifications
shall review, where necessary, existing classifications represented in
the club; and shall counsel with the board on all classification problems.
(c) Fellowship Activities Committee
This committee shall promote acquaintan~e and friendship among the
-members, promote participation by members in -organized Rotary rec-
reational and social activi-ties. and do such work in pursuance of -the
general object of the club as may be assigned by the president or the
board.
( (d) Ma~azine Committee
This committee shall stimulate reader interest in The Rotarian,and/or
Revista Rotaria; sponsor a ~agazine week; arrange for brief monthly
reviews of the magazine on regular club programs; ~ncourage the use
of the magazine in the induction of new members; provide a copy of
the magazine fQr non-Rotarian speakers; secure subscriptions for
libraries, hospi tals. schools and o.ther reading rooms J send news
items and photographs to the editor of the magazine and in other
ways make the magazine of service to the club members and ~on-Rotarians.
(e) Membership ~ 'Membership Development Commi ttee
This committee shall consider all proposals for membership from the
personal side and shall thoroughly investigate the character. business,
social and community standing and general eligibility of all persons
proposed for membership and shall report their decisions on all
applications to the board. The committee also shall review continually
the club roster of filled and unfilled classifications and shall take
positive action to initiate and present to the board the names of
suitable persons to fill unfilled classifications.
(f) rro~rarn Committee
This committee shall prepare and arrange the programs for the regular
and special meetings of the club.
"
page 6
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'Article VIII, Section 5 continued.
--
"...--
(
(g) Public Relations Committee
..
;.
This committee shall devise and carry into effect plans (1) to give the
public generally information about Rotary, its history, object and
scope; and (2) to secure proper publicity for the club.
(h) Rotary Information Committee
This committee shall devise and carry into effect plans (1)- to give
prospective members information about the privileges and responsibilities
of membership in a Rotary club, (2) to give the members, especially
the new members. adequate understanding of the privileges and responsibilit
of members, ()) to give the members information about Rotary, its history,
object, scope, activities, and (4) to give the members information as
to developments in the ~dministrative operation of Rotary International.
Article IX
Leave of Absence
Upon wri tten applica-tio.n to the board. setting forth good and
sufficient cause, leave of absence may be granted excusing a member
from attending ~the meetings .of the.~lub for a specified length'of time.
Article X
Finances
\. See tion 1
The-treasurer shall deposit ail funds of the club in some bank to
be named by the board.
See tion 2
All bills shall be -paid only by checks signed by the treasurer. A
thorough audit by a certified public accountant or other qualified
person shall be made once each year of all the club's financial
transactions.
See tion 3 _
Officers having_charge or control of funds shall give bond as may be,
required by the boaPd for the safe custody of the funds of the club,
c~st of bond to be borne by th~ club.
Section 4
The fisca~ year of this club shall extend from July 1st to June 30th.
Section S
At.the beginning of each fiscal year the board shall prepare or
cause to be prepared a budget-of estimated income and estimated
expenditures for the year, which" having been agreed to by the board
shall stand as the limit~ of expenditures for the respective purposes
unless otherwise ordered by .ac "ti.on of the. board. .
, .
I ~
page 7
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--
Article XI
Method. of Electing Members
Section 1 - Activ~ members ( including additional active members)
(1) The name of a p~ospective member, proposed by an active, senior
active or past service member of the club or by the membership develop-
ment committee, shall be submitted to the board in writing, through the
club secretary. The proposal for..the time being shall be kept
.confidential except as otherwise provided in this procedure.
. (2) The board shall request the classifications committee tq consider
and report to the board on the eligibility of the proposed member from
the standpoint of classification, and shal'l request the membership
committee to investigate and report to the board on the eligibility of
the proposed member from the standpoint of character. business and
social standing, and general eligibility.
(3) The board shall consider and approve or disapprove the recommenda-
-tions of the classifications and membership committees and shall then
notify the proposer, through the club secretary, of its qecision.
(4) If the decision of the b0ard is favqrable, the proposer, together
.wi th, one or more members of the. Rotary~.information commi ttee, shall
:inform the prospective member of th~ purposes of Rotary -and of the
privileges and responsibilities of membership in the club. following
which the prospective member shall be requested to complete and submit
the application for membership 'and to give his permission for his name .
( and proposed classification to be published to the .club.
.( S) If no wri tten objection' to the proposal. stating reasons, is
received by the board from any member of the club within 10 days
following publication of the name of th,e prospective member, the
pro~pective member, upon payment of his admission fee. as prescribed
.in Article V of these by-laws, shall be considered to be elected to
membership. -
(
.-/
If any objection has been filed with the board, it shall consider
the same at any regular or special meeting 'of the board and shall
ballot on the proposed member. If not to exceed 2 n~gative votes
are cast by the members of the board in attendance at such regular
or special meeting, the proposed member, upon payment of the pre-
scribe~ admission fee, s~all_be considered to be elected to -membership.
Following the membets election to membership as herein provided, the
club secretary shall issue a membership card to the member and shall
repqrt his name to the general secretary of Rotary International.
(6) The member shall be formally introduced as a new member at a
regular meeting of the club.
"llj
Article XI continuJII
e
page a
Section 2 - Senior Ac ti ve, Pas t Serv.ice, and Honorary Members
(
The name of a pro~osed candidate for anyone of these three kinds of
/ membership shall be submitted to the board of directors in writing and
thd election shall be in the same form and manner as prescribeq for the
election of an active member-provided, however. that such proposal may
be considered at any regular or special meeting of the board and that
the board may at its discretion waive any of the steps as- set. forth
in Section 1 of this Article and proceed to ballot on the proposed
memr;er. If not to exceed 2 negative votes are cast by the members of
the board in attendance at the regular or special meeting, the proposed
member shall be considered duly elected, provided, however, that any activl
member or past service member of this club who qualifies for senior
active-membership as set forth in the constitution of this club shall
automatically become a senior active member of this club, no application
for or election to such senior active membership being required.
Ar ticle XII
Resolutions
Section 1 _
No resolution o~ motion to commit this. club on, any matter shall be
considered ,by the club until it has been considered by the board.
Such resolutions or motions, if offered at the club meeting. shall be
referred to the board without discussion.
\ '- .
Article XI"II
Order of Business
Meeting called to order.
Introduction of visiting Rotarians.
Corre.spondence .and announcements.
Commi ttee reports. .J! any.
Any unfinished business.
Any new business.
Address or other program feature.
Adjournment.
The order of business may be altered by the, presiding officer.
Article XIV
.Amendmen ts
These by-laws may be amended at any regular meeting, a quorum
being present, by a two~thirds vote of all members present, provided
that notice of such proposed amendment shall", have been given to the
membership at least "ten days before such meeting. No amendment or
addition to these by-laws can be made which is not in harmony with the
club constitution and with the constitution and by-laws of Rotary
International.
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APPLlCA'!ION FOR A PERMIt TO CONOuer BJNCO GAMES OR RAFFLES"
The under$!gncd npp11cat1on, purnunnt to 518.2-J40.1, !! ~. of the Code of Virginio) rcquesta the Board of
Superv1~ors of Chc&tcrf~~ld County to i~8ue a permit to conduct bingo games ___' ralites ~I or both ____
durinR the 19Q.2. calendar Y~A"'. Thf ,'i appliclItion 1s for a new _ or r~nc:wal --2S.- penn1t. !!!.
s~pport of this appliCDtion, th~ u~Q11cont offer~ the follQwin~ informAtion under oath:
1.
Proper name of crgnnizat1on~
50ufl
/?'C h rn~~r.cI ~ 1-0. ~ y
. A- I
11 t) c /30)( :Jltlt 71:, ,
I
C/y~
4. ~ cl.rn/Jncl. I/A
,
~ 3 ') :At; "
2..
Address of orguniz~t1onl3 headqu~rt~rsi
3. Address wh(!rc: all rt.cords of recei.pt~ and disbursements are permanently ftled: . 1:~, I,r, S!S"?...{P'I1<l
!! il () I n",I"'F' f 1') , ;.r,...
;J/ve!
I
t:tl'1
A//~n , - tlA
J ?OtbtJ
4. NDme and ~ddte3s of owner of the property described in 3 above~ ~~s/~J~
Arll1<..C ~~,j J
/'
Lflft) / D~W1I,?'&rn
/3/vol
~'f.
ti./~...,
A/I~
vA
j 3tPhO
5.
Address 'or addresses where bingo gJmes will be held or raffle drawings conducted: ,j11e~?J~r~~
C~/I( Jt4~ (X,-;I/V'/{~k/ ~"..~Y
t oIA (1 f f1 t;
... I
till!. )
J , I>!)
NOTE: THIS PERMI! IS VAllO ONLY AT 1m: ABOVE LOCATION.
6. Dates or dny~ of week and tim~ when bingo' games or raffles wIll be held ~t the above address(es):
!AvrjclaY5 9 I;;"; 30 to /; 30 p,,v1.
I /
7. I1me patrons are sdmitted a~d s41es begin:
I ';{..; 3 0 (:]:"..,.
r
-8. Date"when organizntiQn was founded:
fl1tJ.(1~" II . / tJ5 3
9, HAs your organization been in ex18tenc~ and met regul~rly in Chesterfield County for two years
immediately prior to m~king this application? -Yes ~ ': No ~
10. Ie your Qrganizntion currently ana has your org~n1~atia~ ~lway' been Opc~Atcd in tht 'past ~B a
non.p~ofit or8~n1zat1on~- Yes ~ No
ll~ Internal Revenue Cede 8~ction for tax-exempt st3tU~~~~S granted (if applicable)
12.
State the - specif1e type 'and ~urpose. of ;ou't' org.o.ni;o.tlon~ . ~:z;, -I/rn6.-I'e>n~~
/11'", -I,~"J tAn ~
Lvco.l. 5ef1v/(:e 1
In -J -i,.... no. ~~r1t).1
,~-'
;::" ~ I ef he f/,,-r htd'1r!! ~ ~. I'e /'~.t;//M 1
I:J. n "/e,- <;.1... nth /It
on.J . lr11c;(1tJVe.
7
13. If renewing a permit. ~ere financial reportB filed. on t1~c ~n4 in compliance with npp11ca~le legAl
req\,\1reTrlentt1 Yes _ No ~ ;Juf ~ Ie..J 0'" -I'dl-e-. A(t.c/ /~II{) / 9l
14. List below gross receipts, !!-!rrl, from all sources related to the operation of bingo gamea or 1nst~nt '.
bingo by calendar quarter for th~ 12-month period immediately prior ~o the date of this appliC4tioni
l.st qtr: $
2nd qtt't S
3rd q,tX': S
4th qtr: S
15, . Officers of Org~n1zntion~
~
J'r~a1.d~nt: (!ec,l 1<; rYlt!.x,on Jr
V!(e President: tVlA
Secretary: ~-rhorne ~ D. tJi!J.1 k" r
!reasurer; ~)t:J," a, (!/a.ri:.) . 'r.
Addre5S
471& wh,te.. slalle Dr'ltJlt.-
- I< I c..I.....,,,,,,/' VA :2 3 :J. 3q
Bu.. Phone Homtl Phon~
~l?8- 1!e,5'1 ) 7/../5'JS
~ 0.1{0 K II"Yl wt:!t.?; f)(' I." f:.- .
1<'~~Qn:l. VA ;;3778
4/0:3 K~" 517tf~" Avo&!...
I?,Ch,..,,4"J. ~ ?J:J:J.,
d.&J. A 1399 7it/. 7 :)t:JP
6,~ 3 - 83 I t 15'5 " 37ot{
16.
Member authQri~cd ~ithln the QrgAnization to be responsible for (onduct and operation of bl.~n,o ,ames or
T4 f flea ; NWIlI! : fj('e,h I e IE. I kJ,lIs.' n ~M. 1Tf Addrl!S9: 7l1l1~ "low $6 f'J ~,... f)('.. CAr ~j-..r fl~j.. ~ t
Home Telephone Number :l7t,. 7~3J Business ~el~phonc Numb<:;: iLf'5" S~ . ' )383;2.
1'.
Do you, and each o!ficcr, directOr nnd mcmbe~ of the ors~n1zat1on fUlly understand the EOllowln8~
A. It is & vio14tion of law to enter inta ~ contract with any p~raon, firm, B5Boe1atlon, organtzation
(othet tnan anothe~ qualified org3n1z~tion pur$uant to 518.2.340,13 of the Code of VirginiA)
pDrtner3hip or corpor~tion of Any cl~$slficQtion wh~tsocvet, for the purpose of organ1zina. ·
managing or conducting bingQ games or r4f!1~s1 Yes ~ No
"over"
. /"'....,'
cd11668 :c~~~
t
.
B. The organlz4ticn must mointa1n and file wLth the County'8 Internal Aud1; D~part~cnt complete
recorda of receipts and disburse~cata pert31ning tD bingo g~e5 and rafflas as required by State
and County Lnw, and that nuch re~ord5 ~re subject to audit by the County's Internal Audit
Department 1 ft[es ~ No__
c. ~e orgDni~4t1on mu~t rem1t an audit fc~ of 1\ of gross receipta with the Annual F1nunclal Report
not later thnn Novcmbc~ 1 unless gross receipts D~C lc~' than 52,0001 Yea ~ No ------
D. !he orgnn1:nt1on muS~ furnish 8 complett list of ItS membership upon the request of the County
,lntern~l Audit Depart~ent or othtr desi8n~tcd re~resentatlve of the Board of Superv1sor~~
Yes ---X..- No_
E. Any organization found in violation of 118.1-340.10 of the Code of V1L&tnia) authorizing this
PQr=tt is subject to having such permit revoked and aoy org4n1zsticn or person, shDreholdett
agent, member or employee of au~h otsnn1z4t1on who violated S18.2-340 or Article 1.1 of Chapter 8
of title 18.2 of the Code of VirginiA. may be guilty of a felony? Yes ~ No______
F. !he organ114t1on must provide WT1tten notification to the County lnternal Audit Department of uny
change in elected officers or bingo chnirperso~ during the eolendar year cover~d by thi~ permit?
~f!~....:i-- No_
lBt Your organization ~ attach a copy of the o~g~rtl~ationta charteT, articl~s of incorporation, bylnws,
or other legal documents which describe the specif1e purposes for which the .organ1~at10n 18 chartered
or organized and must coroplet~ the Resolut1on below,
19. ~our.o,ganL2at1Qn ~ submit 4 check i~.the amount of $25.00 payable to !reasur~rl Chesterfield County
as an application fee,
20. Additional pages Whe~e necessary to fully eomple~e this application may be attached.
21A Have,.You end each officer of your organization read the attached 'permit and do you and each officer
agree on behalf of tbe organization to comply with each of the conditions therein?
YeS --X- No _
2.2. Submit this applic.at1on to the Chesterf1e.ld County Attorney" Office by mail to: P. Oi Box 40,
Cheste~f1eldt Virginia 23B3~ or by hand ,to: ~ute 10 and Lori Road, Admini!trat1on.BldRt Room ~03,
23, 1 hereby swesr:or ntf1rm under the penalt1esof perjury as set forth in 518.2-434 of th~ Code of
Virgin1a, that all of the above questions have bce~ completely "answered and that all the ~nts
herein are true to the 'be!rt of my kt'lo'Wledge, 1nfomDt~on' and. bellef?
wlINESS the following t1gnatUTC5 II"" S:;l/?~', ~. _
Slg"Ature of AppHe~nt: ~ b 6~
{./ ..
Name: ~""' S. Chf'l r< Jr. . ,.
Address:
-r;,e~~u (ler
'4103 k(,t1~/~" /D~~'
J
d l!f.' I 5lciYll>J?~ /lA ~3:;~)
355" 37tJY'
Title:
!usiness Phone:
tl/3~" 83/1
Kom& Phone =
StA1! OF VI~CINIA ~
CITY/~ OF ~~-w1t; .
Subscrib~d &pol sworn tn before we.<:~~~ )(.~ a Not.ry Public. in An" for th~
City/County 8n~ State aforesAid, this /D~d of ~ t 19~,
l~~r(J~ \\.
{J.ley. ~,J q95 o/'-'-L-<....a..:J '-= , ry W.ill~
My Commission Expires:
~. RESOLUTlON
BE It RESOLVED tHIS to day of ~ 19~ (dOlte Te5olutlon p,use."), that JAn f,. CIa"l ),.
.~ is hereby authorized to ~pply to the Chesterfield County Board of
~,,:o~ffle' p.ermlt on behalf of this oTsanlz~t1on for the ~ cale.ndar ye3r.
~r((i
stsn~turc (Oft!~~t or Clrcccor)
edl1668:C42
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It
e
By-~,aws of the Rotary Club of South Richmond
(
..
Article I
Election of Directors and Officers
Section 1
. At a regular meeting, "the sec~nd Thursday in November, the presiding
officer will ask for the report of the Nominating Committee for
President. President.Elect, Secretary,' Treasurer and 4 members of
the Board of Directors. The nominations will be presented by the
Nominating Committee, by members from the floor or both. The
nominations being.duly made sh~ll be voted on at the Annual Meeting.
Section 2
The Board of Directors shall consist of .,the officers electe"d,
the immediate Past President and any additional members the Board
shal~ appoint.
,"
Section 3
A vacancy in the Board of Directors or any office shall be filled
by the action of the remaining members of.the Board of'Directors.
(: Section 4
'. A vacancy in the posi tion of any. officer-"elect or director-elect
shall be filled by the remaining members of the Board of Directors-
Elec t.
.'Ar.ticl"e II
Board of Directors
See tion -I
The governing body of this club shall be the'Board of Directors
elected in accordance wi th Article I,' Section 1 of these B~-Laws.
Article III
Duties of Officers
Section 1
"' President It shall be the duty of. the President to preside at
. meetings of the club and board and perform such other duties as
ordinarily pertain to his office. "
Section 2
President-Elect It shall be the duty of the president-elect to
preside at meetings of the club and board in. the absence of the
presiden t and to perform such, other-- du ties '"as ordinari~y pertain
to his office.
7' .
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Article III continue~
e
page 2
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Section 3
Secretary It shall be the duty of the secretary to keep the records
of membership, record attendance at meetings, and make required reports
to Rotary International and to the District Governor.
Section 4
/'
Treasurer It shall be the duty of the treasurer to have custody of
all funds, accounting for same to club annually and at any time
. and upon demand by the Board and to perform "other duties as pertain to
his office. Upon his retirement from office he shall turn over to
his successor or to the president all funds, books of accounts and
any other club property in his posses~ion..
Section 5
Executive Secretary The Board shall have the authority to engage an
Executive Secretary whose duties shall b~ outlined 'in a' job description
developed by the body.
Article IV
: f'
Meeti,ngs
( "
Section 1
" Annual 'Meeting An annual meeting of th'is club Ehall" be held on the
second Thursday of December' each 'year at which time the election of
offic'ers -and directors to serve the ensuing year shall t'ake place.
Section 2
The regular weekly meeting of this.club shall be h~ld -on 'Thursday
at 12:)0 ;P.M.
Due notice of any change in or canceling of the regular meeting shall
be given to all'members of this club. Due notice shall be considered
an announcement by the president two weeks prior to said meeting.
Section 3
One-third of the membership shall constitute a quorum at the annual and
regular meetings of.this club.
Section 4"
Regular meetings of the board shall be held on the first Thursday of
each month. Special meetings of the board shall be called by the
president,~ whenever deemed necessary, or upon request of two members
of the board. due notice having been given.
Section 5
A simple majority of the board s~all constitute a quorum of the board.
.,. .
e
Article v
e
page 3
Fees and Dues
/" .-
Section 1
..
,1
The admission fee shall be paid before the applicant can qualify
as a member. This fee shall be set by the Board of Directors.
. Section 2
Th~ membership dues shall be payable on the first day of July with
th0 understanding that a portion of this paYment shall be applied to
each member's subscription to The Rotarian magazine. Dues shall be
. set by the Board of Direc-tors.
Article VI
Method of Voti~g.
The business of the club shall "be transacted by voice'vote except.
as deemed necessary by the_ presiding officer.
Article VIr
,.
Committees
.Section 1 .-
(a) The president shall, subject to the approval of the board.
appoint the following standing committees!
Club service committee
Community service committee
-Internatio~l service committee
Vocational service committee
(b) The president~shall. subject to the approval of the ~oard. also
appoint such committees on particular phases of club serV~cet
community service, internatio~al service-and vocational service as
he may deem neces~ary.
( c) The 'club service commi t"tee t communi ty service committee, the inter-
national service committee and the vocational service committee shall
each consist of the chair~an, who shall be named by the president .
from the membershi~ of the board. . and o~ not less than ~o other members~
(d) The president shall, subject to the approval of the board,
appo~nt .~e following committees 9n ~articular phases of club service,
Attendance committee
Fellowship activites committee
Magazine committee
Membership - Membership development committee
Program committee
Public relations committee
Classifications committee
...Ro"~ary information committee
You th 'cornmi ttee
and shall appoint any o~er committees that "he may deem necessary
-"
.... e
Ar~icle VII, Section 1 (d) continued.
for the internal administration of club affairs.
e
page I:f
(e) The classific~tions committee shall consist of three members.
one member to be appointed each year for a term of three years
(f) The magazine committee shall. wherever feasible, "include the
editor of the club publication and a local ne~spaper or advertising
member of the club.
(g) The president shall be ex officio a member of all committees
and, as such, shall have all the privileges of membership thereon.
(h) Each committee shall transact such business as is delegated to it
in the by-laws and such additional business as may be referred to
it by the preside~t or the board. Except where special autnority
is given by the board, such committees shall not take action until
a report has been made to the board and approved by the board.
Article VIII
Duties of Committees
S~ction 1 ~ Club: Service Committee -
" .
The president shall also appoint one member of the board who shall
be responsible for all club service activites and who shall supervise
and coordinate the work of all commi ttees'"_ appo.j.nted on parti,cular
phases of club service. -. .
Section 2 - Community'Service Committee
This committee shall devise and carry into effect plans which will
guide and assist the members of this club in discharging their
responsibilities in their_community relationships. "The chairman
of tpis committee shall- be responsible for the community service
activities of the c~ub and shall supervise and coordinate the work of
any commi ttees tha t may be appointed on particular phases c.r communi ty
serivce. .
Section 3 - International Service Committee
This committee shall devise and carry into effect plans which will
guide and assist the members of this club in discharging their
responsibilities in~matters relating to inter~ational service. The,
chairman of this committee shall be responsible for the international
service activities of the club and shall supervise and coordinate the
work of any committees that may be appointed on~particular phases'or
international service.
Section 4 - Vocational Service Committee
This committee shall devise and carry into effect plans which
will guide and assist the members of this club in discharging their
responsibilities in their vocational relationships and in improving
the general standards of practice in their respective vocations. The
chairman of this committee shall be responsible for the vocational
service activities of the club and shall supervise and coordinate
ti" e ,"'lork. of any COIJlIDi ttees 'that may be appointed on particular phases
of ~ ca t~onal serv~ce. t
t
page 5
.~. 4It
Article VIII continued.
Section 5 (a) Attendance Committee
e
... .
This committee shall devise means for enCQUrag1ng attendance at
all Rotary meetings - including attendance at district conferences,
intercity meetings, regional conferences, and international conventions
by all club members. This committee shall especially encourage attend-
ance at regular meetings of this club;. "keep all members informed on -
attendance requirements; promote better incentives for good attendance;
and seek to ascertain and ,remove" the condi tions that contri'bu te to
unsatisfactory attendance.
(b) Classifications Committee
This committee shall as early as possible, but no later than 31 August,
of each year. make a classification survey of the.community; shall "
compile from the survey a roster of filled and unfilled classifications
shall review, where necessary, existing classifications represented in
the club; and shall counsel with the board on all.classification problems.
(c) Fellowship Activities Committee
Th"is .commi ttee shall promote acquaintance and friendship among the
- members. promote participation by"' members in-, -organi zed; Rotary rec-
. rea tional and social ac ti vi ties. and "do such work in pursuance of .the
general object of the "club as may be assigned ~y the president or the
bo ard .~
-(d) Magazine Committee
This committee shall stimulate reader interest in The Rotarian,and/or-
'Revista Rotaria; sponsor a ~agazine weeki arrange for brief monthly "
reviews ,of the magazine on regular club programs) encourage -the use
of . the magf?.zine in the induc,tion of new members; provide a 'copy of
'the magazine for non-Rotarian speakers; secure 'subscriptions for
libraries. hospi ta!..s II schools and o.ther reading. rooms J send news
items and photographs to the editor of the magazine "and in other
ways make the magazine of ser'vi'ce to the club members and non-Rotarians.
(e) Membership ~ .Membership Development Committee
This committ~e shall consider all proposals for membership from the
personal si,de and shall thoroughly investigate the character, business.
social and commun~ ty standing and general eligibil'i ty of all persons
proposed for membership and shall ~eport their decisions on all
applications to the board. The commi ttee also shall' review continually
the club roster of filled and unfilled classifications and shall take
positive action to initiate and present to the board the names of
suitable persons to fill unfilled classifications.
(f) Pro~ram Committee
This committee shall prepare and arrange the programs for the regular
and special meetings of the club.
~ .
Article VIII, Section 5 c9ntinued.
.
page 6
~
(g) Public Relations Committee
~ .
~~
This committee shall devise and carry into effect pla~s (1) to give the
public generally information about Rotary, its history, object and
scope; and (2) to secure proper publici~ for the club.
(h) Rotary Information Committee
Thi3 committee shall devise and carry into effect plans (I).to give
prospective members inform~tion about the privil,eges and responsibilities
of membership in a Rotary club, (2) to give the members, especially
the new members. adequate understanding of the privileges and responsibili-.
of members, (3) to give the members information about Rotary, its history,
object, scope, activities, and (4) to give the members information as
to developments in the ~dministrative operation of Rotary International.
Article IX
Leave of Absence
Upon written application to the board, setting forth good and
sufficient cause, leave of absence may be granted excusing a member
from attending 'the. meetings .of the ~lub for a specified .length of time~
Article X
Finances
: ~
Section 1
The treasurer shall deposit all funds of the club in some bank to
be named by the board.
Section 2
All bills .shall be .paid only by checks signed by the treasurer. A
thorough audit by a certified. public accountant or other qualified
person shall be made once each year of all the club's financial
transactions.
Sect~on 3
Officers having charge or control of funds shall giv'e bond as may be
required by the boand for the safe custody of the funds of the club,
cost of bond to be borne by the club.
section 4
The fisca~ year of this club shall extend from July 1st to June 30th.
Section 5
At the beginning of each fiscal year the board shall prepare or
cause to be prepared a budget-of estimated income and estimated
expenditures for the year, which,. having been agreed to by the board
shallustand as the limit~ of expenditures for-the respective purposes
unless otherwise ordered. by action of the board. -
(
~
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e
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page 7
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Article XI
Method of Electing Members
Section 1 - Activ~ members ( includin~ additional active members)
(1) The name of a p~ospective member. proposed by an active, senior
active or past service member of the club or by the membership develop-
ment committee, shall be submitted to the board in writing, through the
club secretary. The proposal for.-the time being shall be kept
. confidential except as otherwise provided in this pr.ocedure.
(2) The board shall requ~st the classifications committee tq consider
and report to the board on the eligibility of the proposed member from
the standpoint of classification, and shall request the membership
committee to investigate and report to the board on the eligibility of
the proposed mernb~r from the standpoint of character, business and
'social standing, and general eligibili tY.e
(3) The board shall consider and approve or disapprove the recommenda-
tions of the classifications and membership committees and shall then
no tify .the proposer, through the club secretary, of i ts decision.
(4) .If the decision of the b0ard is favorable, the proposer, together
wi tti. one or more members of ~he Rotary:.information commi ttee. - shall
inform the prospective member of th~ purposes of Rotary .and of the
privileges and responsibilities of membership in the club, following
which the prospective member shall be requested.to complete and submit
the application for membership .and to give, his permission for his name '
and pro7posed cla,ssifica tion t'o be publishe'd to. the club. '
(5) If-no written objection to the .proposal, stating reasons, is
received by the board from any member of the club within 10 days
following publication of the name of the prospective member, the
pro~pective member, upon paym~nt of his' admission fee, as prescribed
in Arti.cle V of these by-laws,' shall be. considered to be elected to
membership. .'
_ If any objec.tion has been filed 'wi tho the board,- it shall consider
the same at any regular or special meeting of the board and shall
ballot on the proposed member. If not to exceed 2 negative votes
-are cast by the members of the board in attendance at such regular
or special meeting, the proposed member, upon payment of the pre-
scribed admission fee, shall be considere~ to be elected to membErshi~.
Following the members -election to membership as herein provided, the
club secretary shall issue a membership card to the member and shall
repqrt his name to the general secretary of Rotary International.
(6) The member shall be formally introduced as a new member at a
regular meeting of the club.
'- Article XI continueJlt
.
page 8
Section 2 - Senior Active, Past Service, and Honorary Members -
The name of a pro~osed candidate for anyone of these three kinds of
~! membership shall be submi tted to the board of directors in wri ting and
thd election shall be in the same form and manner as prescribed for the
election of an active member. provided, however. that such proposal may
be considered at any regular or special meeting of the board and that
the board may at its discretion waive any of the steps as. set. forth
in Section 1 of this Article and proceed to ballot on the proposed
memr;er. If not to exceed 2" negative votes are cast by the members of -
the board in attendance at "the regular or special meeting, the proposed
member shall be c6nsidered duly. elected. provided, however, that any active
member or past service member of this club who qualifies for senior
active ,membership as set forth in the constitution of this club shall
automatically become a senior active member of this club. no application
for or election to such senior active membership being required.
Article XII
Resolu tions
Section 1
No resolution or motion to commit this club on any matter-shall be
considered .by the club until it has been considered by.the board.
Such resolutions or motions. if offered at the club meeting, shall be
referred to the board wi thout discussion. t,
". Article XI-II
Order of Business
Meeting called to order.
Introduction of visiting Rotarians.
Correspondence ,and' -announcements.
Committee reports. jf any.
Any unfinished business.
Any new business. _'
Address or other program feature.
Ad j ournmen t.
The order of business may be altered by the presiding officer.
Article XIV
"Amendmen ts
These by-laws may be amended at any regular meeting, a quorum
being present, by a two~thirds vote of all members present. provided
that notice of such proposed amendment shall'. have been given to the
membership at least "ten days before such meeting. No amendment or
addition to these by-laws can be made which is not in harmony with the
club constitution and with the constitution and by-laws of Rotary
,International.
'\''''~-- '
BOS~9891
/ II Ol;l"
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... ,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
December 11, 1991
ITEM NUMBER:
11.D.2.
SUBJECT:
Set Public Hearing to Amend County Comprehensive Plan
Relative to Chesapeake Bay Preservation Act
COUNTY ADMINISTRATOR1S COMMENTS:
R..c..c..~J
p~~
r
g
ttA
SUMMARY OF INFORMATION:
BACKGROUND:
The Chesapeake Bay Preservation Act required that Chesterfield
County amend its Comprehensive Plan to include provisions to
protect water quality. In addition,. the State statutes were
recently amended to allow local governments to address water
quality issues in its Comprehensive Plan. The proposed Water
Quality Protection Plan contains recommended broad goals and
policies that provide a framework for.implementing improved water
quality protection efforts throughout the County.
Within the Plan an implementation strategy is outlined that
provides a multi-disciplinary approach towards improving water
quality. These strategies compliment existing County development
procedures as well as long range land use and public facility
planning efforts.
At their meeting on November 19, 1991,
recommended approval of the amendment to
Following approval by the Board of Supervisors
amendment will be forwarded to the State's
Assistance Department for review.
PREPARED BY~
Thomas E. Jac son
Director of Planning
ATTACHMENTS: YES II
NO D
SIGNATURE;
~
COUNTY ADM I NI STRATOR
00 054
3DECl191/A:AGENDA/gok
...""
It
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AGENDA ITEM
SET PUBLIC HEARING TO AMEND COUNTY COMPREHENSIVE PLAN
RELATIVE TO CHESAPEAKE BAY PRESERVATION ACT
DECEMBER 11, 1991
PAGE 2
RECOMMENDATION:
It is reconunended that the Board set January 8, 1992, for a
public hearing to consider the amendment to the Comprehensive
Plan relative to water quality protection.
00 055
3DEC1191/A:AGENDA/gok
,...
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e
PROPOSED
COMPREHENSIVE PLAN AMENDMENT
WATER QUALITY PROTECTION PLAN
As Recommended By The Chesterfield County Planning Commission
At Their November 19, 1991 Regular Meeting
INTRODUCTION
Water is a critical natural resource. Its importance to Chesterfield County is linked directly to the
continued need for safe drinking water, economic development, wildlife habitat preservation,
recreation opportunities and ongoing environmental quality ~ The purpose of this plan is to establish
a series of goals, policies and implementation strategies promoting water quality protection
throughout Chesterfield County.. The Chesapeake Bay Preservation Act, adopted by the Virginia
General Assembly in 1988, provides a foundation for this effort~
Changes to the land resulting from the natural forces of wind, rain and gravity will impact our water
supply and nature's intricate web of life. By altering the natural water retention capabilities of the
land, using fertilizers and pesticides, and improperly controlling soil erosion and waste disposal,
man's activities continue to cause 'significant amounts of sediments, nutrients and toxics to drain
into the County's drinking water supplies, unique natural areas, and ultimately the Chesapeake Bay..
As Chesterfield County has grown, concern for water quality has become an increasingly important
issue. An added incentive for strengthening local water quality protection strategies came with the
enactment of the Chesapeake Bay Preservation Act. Its basic purpose is to protect water quality
in the Bay region through effective land management techniques. Chesterfield County is one of
eighty-nine localities affected by the Act. Jurisdictions that border on Virginia's tidal waters,
includfng the James River and its tributaries, contribute ninety percent of the fresh water from the
Commonwealth entering the Chesapeake Bay, and thus directly influence its water quality.
GOALS AND POLICIES
The following recommended goals and po]i~ies provide a framework for implementing improved
water quality protection strategies in Chesterfield County, presenting in a broad context those
activities that are to be undertaken to comply with the Chesapeake Bay Preservation Act.. The goals
are statements of general direction and reflect fundamental considerations that are intended to guide
future development decisions. The related policies identify courses of action to be followed in
reaching stated goals~
Goal 1.0. Prevent future increases in water pollution levels by controlling the amount of
sediments, nutrients and toxics entering the water supply. This can be done through
reduced reliance on substances affecting water quality, as well as the development
of land use based and structural solutions.
00 056
1
, ....
.
.
Policy 1.1. Where possible, encourage land use based water quality management
approaches, such as development density controls and natural area preserva-
tion standards, that eliminate public maintenance costs and insure greater
long-term effectiveness in improving water quality I>
Policy 1.2. Where land use based water quality management approaches alone cannot
achieve desired water quality, promote multiple property structural solutions,
such as water retention basins, that will minimize costs and the use of scarce
land resources.
Policy 1.3. To the extent practical, plan for the location of new utility lines outside of
identified critical environmental areasl>
Policy 1.4. Promote the use of best management practices that prevent or minimize erosion
and/ or poll utan t run-off from construction, agriculture and forestry activities~
Policy 1.5. Where other erosion prevention measures are not completely effective, trap
and remove sediments before they reach rivers or streams.
Policy 1.6. Preserve critical tidal and non-tidal wetlands to help intercept nutrients
and sediments from stormwater run-off~
Goal-2.0. Manage fu ture growth within each County watershed in a manner that protects drinking
water supplies and other important environmental resourcesl>
Policy 2.1. Guide future growth into areas most physically suited for development and
avoid areas with significant concentrations of wetlands, steep slopes or other
environmentally sensitive characteristics.
PLANNING FACTORS
Most water pollution comes from either "point" or "non-point" sources. Although water pollution
from point sources (i..e., effluent from an industrial facility pipe) is more easily identifiable,
pollution from non-point sources is a greater threat than once realized. Non-point source pollution
,occurs when pollutants, which accumulate on the land during dry weather, are carried to water
bodies by run-off from rainfall. Among the major components of non-point pollution are sediment,
fertilizers, pesticides, heavy metals and bacteria.
Increases in non-point pollution are directly related to increases in the amount of impermeable
surfa~ (buildings and paved areas that prevent the ground from soaking up rainwater) as well as
to increased usage of fertilizers and pesticides. Development projects, including residential,
business and roadway construction, can alter the natural vegetation, slope and water retention
characteristics of land. Clearing and construction practices often strip the land of the absorbing
capabilities of its vegetation and replace it with impervious surfaces that prevent water from seeping
into the soil. This stops the pollutants contained in the run-off from being filtered out prior to
o 0 0 5 "
2
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e
entering the waterway. Impervious surfaces also cause water to flow in greater volumes and with
increased speed into storm sewers or streams.
Water that is fast moving and carries soil particles digs gullies and increases stream bank erosion.
Run-off which flushes nutrients, chemicals and sediments from land in both urban and rural areas
has the potential to seriously degrade water quality and destroy important plant and animal life as
far away as the Chesapeake Bay. Thus, prevention of future water quality problems must involve
land use techniques that .help reduce the adverse affects of land disturbing activities.
The Chesapeake Bay Act requires local governments to designate lands "which, if improperly
developed, may result in substantial damage to the water quality of the Chesapeake Bay and its
tributaries. " The regulations recognize two types of lands by distinguishing between their
functional values. Resource Protection Area (RPA) lands provide direct water quality benefits by
removing harmful substances from runoff. Since these lands are generally the most critical to
preserve in a natural state, development activity will be limited to water dependent uses, such as
marinas. The Resource Management Area (RMA) includes tOO-year floodplains and soils which
are either highly erodible or highly permeable, and non-tidal wetlands not included in RPAs.
Development on lands in the RMA should be managed using techniques that minimize pollutant
runoff to protect the important water quality functions performed in the RPA.
Lands identified within the Resource Protection Area (RP A) category include shoreline and wetland
features most critical to stabilizing soils, filtering sediments and nutrients. In effect, they represent
the last barrier to the flow of runoff before it reaches surface water. Included in the RP A are tidal
wetlands, non-tidal wetlands connected by surface flow, tidal shores, and a loo-foot wide vegetated
conservation area, which is measured from the landward side of these natural features. The general
location of environmentally sensitive wetland areas within Chesterfield County are shown on the
following map.
IMPLEMENT A TION
Implementation strategies for achieving the goals and policies of this plan reflect a multi-
disciplinary approach toward reducing the effects of land use on water quality.. The strategies
outlined below compliment existing County development procedures and long range land use and
public .facility planning efforts.
A. Implement the Chesapeake Bay Preservation Act and related amendments to the County's
Zoning, Subdivision and Erosion/Sediment Control Ordinances to form a comprehensive
mitigation program integrating diverse activities such as soil erosion/sediment control,
stormwater management, agricultural/forestry practices and septic system requirements.
The Chesapeake Bay Preservation Act requires that development within both RPAs and
RMAs meet general performance criteria designed to reduce non-point source pollution and/
or protect sensitive lands from disturbance. These criteria include:
- Minimizing land disturbance
- Preserving natural vegetation
- Minimizing impervious cover such as paving
00 058
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- Strictly controlling soil erosion during land clearing and construction.
- Managing stormwater runoff and pollution loads from developed sites
- Assuring that structural Best Management Practices (BMPs) will be proper! y maintained
- Providing a reserve drainfield for septic tanks which equals the treatment capacity of the
primary drainfield and requiring pump out once every five years.
B. Include environmental mapping in the Plan for Chesterfield to identify locations of water
and other natural resources in the County which should be protected.
C.. ,Continue analysis of critical watersheds, including watersheds draining into public water
supply reservoirs, for potential identification as special management districts.
D, Prepare a stormwater management plan(s) to identify regional facility needs in each of the
County's drainage basins and permit coordination of these projects with other land use,
redevelopment and public facility plans.
GL
11/21/91
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
MEETING DATE: December 11, 1991
SUBJECT;
State Road Acceptance
COUNTY ADMINISTRATOR' S COMMENTS~
SUMMARY OF INFORMATION:
CLOVER HILL:
Creekwood, Section J
MATOACA:
Birkdale, Sections 4, 5, 6
Saint Geo,rge
MIDLOTHIAN:
Branchway Business Center
Cedar Crossing, Section'3
Salisbury - Hatfield, Phase II
ITEM NUMBER:
11.D.3.
Salisbury - West Kennet, Phase II
Victoria Commons
ATTACHMENTS: YES iJ
NO C
SIGNATURE:
PREPARED ByL&q~%~Sh' P.E.
Director
Environmental Engineering
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COUNTY ADMINISTRATOR
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MEMORANDUM
TO: Board of Supervisors
FROM: Environmental Engineering
SUBJECT: State Road Acceptance - Creekwood, Section J
MEETING DATE: December 11, 1991
Litchfield Drive
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MEMORANDUM
TO: Board of Supervisors
FROM: Environmental Engineering
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SUBJECT: State Road Acceptance - Birkdale, Section 4
MEETING DATE: December 11, 1991
Leamington Drive
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MEMORANDUM
TO: Board of Supervisors
FROM: Environmental Engineering
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SUBJECT: State Road Acceptance - Birkdale, Section 5
MEETING DATE: December II, 1991
Old Brompton Road
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MEMORANDUM
TO: Board of Supervisors
FROM: Environmental Engineering
SUBJECT: State Road Acceptance - Birkdale, Section 6
MEETING DATE: December II, 1991
, Royal Birkdale Parkway
Royal Birkdale Drive
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TO: Board of Supervisors
FROM: Environmental Engineering
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SUBJECT: State Road Acceptance - Saint George
MEETING DATE: December 11, 1991
Edmiston Way
Edmiston Court
Rue Noelle Court
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MEMORANDUM
TO: Board!"of Supervisors
FROM: Environmental Engineering
SUBJECT: State Road Acceptance - Branchway Business Center
MEETING DATE: December 11, 1991
Business Center Drive
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MEMORANDUM
TO: Board of Supervisors
FROM: Environmental Engineering
SUBJECT: State Road Acceptance - C~dar Crossing,
Section III
MEETING DATE: December 11, 1991
Cedar Crossing Drive
Cedar Crossing Terrace
Cedar Crossing Place
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TO:
Board of Supervisors
FROM:
Environmental Engineering
SUBJECT:
State Road Acceptance - Salisbury - Hatfield
Phase II
MEETING DATE: December 11, 1991
Hemsley Road
Radnor Place
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MEMORANDUM
TO:
Board of Supervisors
FROM:
Environmental Engineering
SUBJECT:
State Road Acceptance - Salsibury - West Kennet
Phase II
MEETING DATE: December 11, 1991
Kenmont Drive
Kenmont Terrace
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SUBJECT:
MEETING DATE:
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MEMORANDUM
Board of Supervisors
Environmental Engineering
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State Road Acceptance - Victoria Commons
December 11, 1991
Victoria Crossing Lane
Wiesinger Lane
Framar Drive
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CHESTERFIELD COUNTY
BOARD OF SUPE RV I SORS
AGE NDA
MEETING DATE: Dec~m~r 11, 1991
ITEM NUMBER:
11.D.4.
SUBJECT:
State Road Acceptance
COUNTY ADMINISTRATOR'S COMMENTS:
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SUMMARY OF INFORMATION:
By resolution dated January 9, 1991, the County requested that
the Virginia Department of Transportation (VDOT) take Whitepine
Road, Redpine Road, Greenpine Road and Lucy Carr Court into the
State Secondary System for maintenance. Prior to accepting these
roads, VDOT required that the County designate right of way for
these roads and record plats showing the right of way.
On November 1.3, 1991 the Board of Supervisors approved the
necessary Declarations and the plats have been recorded thereof.
RECOMMENDATION:
Staff recommends the Board of Supervisors request the Virginia
Department of Transportation to take into the State Secondary
System, Whi tepine Road, Redpine Road, Greenpine Road and Lucy
Carr Court.
DISTRICT: Dale
ATTACHMENTS: YES D
NO B
PREPARED BY;~ 1) 7ll:.t"A!fJ1
Richard M. McElf sh, P.E.
Director
Environmental Engineering
SIGNATURE:
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CHESTERFIELD COUNTY
BOARD OF SUPE RV I SORS
AGENDA
MEETING DATE: npc~mher 11 A 1 qq 1
11.D.5.
ITEM NUMBER:
SUBJECT: Lease of Property for Coalfield Soccer Complex
COUNTY ADMINISTRATOR1 S COMMENTS~
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SUMMARY OF INFORMATION:
The Board of Supervisors is requested to authorize the County
Administrator to execute a lease agreement with the M1dloth1an
Company for continued use of the Coalfield Soccer Complex property.
The proposed lease Lenews annually for five years with quarterly
rental payments of $6,500 ($26,000 annually). The Board of
Supervisors is requested to appropriate $13,000 for rental for the
balance of th~s fiscal year. Each additional years lease will be
dependent upon annual 'appropriations by the Board of Supervisors.
BACKGROUND:
The 30 acre Coalf1eld Soccer Complex site now includes 10 soccer
fields and related parking areas. The site has been leased to the
County at no cost since 1983. Last year the site accommodated over
150,000 visitors. .
PREPARED BY~
Millard
Director
Stith, Jr.
and Recreatfon
ATTACHMENTS: YES 0
NO IX!
SIGNAT URE :
COU~INISTRATOR
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Lease of Coalfield Complex
December 11, 1991
Page .2
BACKGROUND CONT'D:
Due to market conditions the owner 1s now requesting a
to offset interest and tax costs for the property
cULrently assessed at approximately S23,OOO/acre.
rental fee
which 1s
RECOMMENDATION:
Staff recommends that the Board of Supervisors authorize the County
Administrator to execute a lease agreement with M1dloth1an Company
for use of the 30 acre Coalfield Soccer Complex property. It is
also recommended that the Board appropriate $13,000 from the
General Fund for rent for the balance of this fiscal year~
00 074
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Board of Supervisors Agenda Item
Subject: Lease of Property for Coalfield Soccer Complex
Date: December 11, 1991
Page 3
BUDGET AND MANAGEl\ffiNT COMMENTS
The 1988 Referendum Capital Project for the replacement of this facility has $404,000
in bond proceeds allocated to it. Currently, sufficient interest has been eamed to
cover the $13,000 lease for the balance of this fiscal year. If this item is approved,
it is recommended that $13,000 in interest on bond proceeds be appropriated and
necessary transfers made to fund this project.
J; r, Director
Budget and Management
00 075
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CHESTERFIELD COUNTY
BOARD OF SUPE RV I SORS
AGENDA
MEETING DATE: December 11, 1991
11.D.6.
ITEM NUMBER:
SUBJECT: Appropriation of $11,000 from the Bermuda Street Light Fund,
$1,100 from the Bermuda Three Cent Road Account and $10,100
from the Matoaca Three Cent Road Fund Account to purchase
Fire/Rescue Boat.
COUNTY ADMINISTRATOR' S COMMENTS~
SUMMARY OF INFORMATION: At the request of Mr. Currin, staff identified the
need to provide a Fire/Rescue Boat for Enon Volunteer Fire Department.
Increased recreational use of the James River, Appomattox River,
Swift Creek Reservoir, and Lake Chesdin has created a need for responses
to water related:
1. Emergency medical calls due to boating accidents, drownings, and
medical emergencies on both recreational boats and cruise ships
2. Firefighting operations, including fire on recreational craft,
docks and marinas.
3. Pollution control measures such as boom placement and hazard
evaluation..
4. Support of Scuba Rescue Team on water rescues and extended diving
recovery operations.
BOARD ACTION REQUESTED:
Authorize the transfer of $11,000 from the Bermuda Street Light Fund,
$1,100 from the Bermuda Three Cent Road Fund Account and $10,100 from
the Matoaca Three Cent Road Fund Account to purchase Fire/Rescue Boat.
PREPARED BY~
L. Eanes '\
Departmen
3, 1991
ATTACHMENTS: YES 0
NO (J
SIGNAT URE ;
~
COUNTY ADMINISTRATOR
00 076
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Board of Supervisors Agenda Item
Date: December 11, 1991
Page 2
BUDGET AND MANAGEMENT COMMENTS:
The Bermuda Street Light Fund has a current balance of $11,738. A transfer of
$11,000 to the Fire Department's FY92 operating budget will leave a balance of $738
in this fund. The Bermuda Three Cent Road Account has a current balance of
$1,103, the requested transfer of $1,100 will deplete all funds in this account.
The Matoaca Three Cent Road Account currently has a balance of $10,109. A
transfer of $10,100 will deplete all funds in this account.
,(I 7!:la/}~e ,
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/J~es J.,:L. Stegmaier, Director '\
lBudget and Management
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
MEETING DATE:
December 11, 1991
II.D.?
ITEM NUMBER:
SUBJECT: Appropriation of $5.,991 from Midlothian Three Cent Road Fund,
$10,359 from Midlothian Steet Light Fund to pay water and sewer
connection for Forest View Volunteer Rescue Squad's new Sub-
station Number 3.
COUNTY ADMINISTRATOR- S COMMENTS:
SUMMARY OF INFORMATION: At the request of Mr . Sullivan, these funds will pay
one half the water and sewer connection fee for the Forest View Volunteer
Rescue Squad's new substation. The original understanding was that there
would be no connection fee cost to the Squad. However,since that time,
it has been determined that a connection fee must be paid.
BOARD ACTION REQUESTED:
Authorize the transfer of $5,991 from the Midlothian Three Cent Road
Fund Account and $10,359 from the Midlothian Street Light Fund to
help pay the sewer-and water connection fee.
PREPARED BY~
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Ro ert . Eane s ~"" \
Chief of Department~\
December 3, 1991 '\.
ATTACHMENTS:
YES D
NO ~
SIGNATURE;
~
COUNTY ADM I NI STRATOR
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Board of Supervisors Agenda Item
Date: December 11, 1991
Page 2
BUDGET AND MANAGEMENT COMMENTS
The Midlothian Three Cent Road Account has a current balance of $5,991 and the
Midlothian Street Light Fund has a balance of $13,500. After a transfer of $5,991
and $10,359 from these accounts respectively, there will be no remaining balance in
the Three Cent Road Account and $3,141 in the Street Light Fund.
/()1z;~~ -
y:ames J :fL. Stegmaier, Director
ffi~dget & Management
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CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGE NDA
MEETING DATE :
December 11, 1991
ITEM NUMBER:
11.D.8.
SUBJECT:
change Order to J.K. Timmons and Associates, Inc.,
for additional engineering work at Northern Area
Landfill
COUNTY ADMINISTRATOR'S COMMENTS:
R~ APr~
SUMMARY OF INFORMATION:
This item requests Board of Supervisor's approval of change order
#2 for $23,506 to J.K. Timmons and Associates, Inc. for
additional engineering work at Northern Area Landfill.
J .K. Timmons and Associates, Inc., is under contract for the
redesign of the Northern Area Landfill in order to bring that
facility into compliance with new state landfill regulations.
Part of this design work entails the construction of a
drive-through recycling center and expansion of the public use
area. Additional engineering work was necessary to fit the
facility into the restricted area available and accommodate
drainage requirements.
This change order increases the contract amount to pay for the
additional design work. Funds are available in the current
budget.
ACTION REQUIRED BY THE BOARD:
Authorize the County Administrator to execute change order #2 in
the amount of $23,506 to J.K. Timmons and Associates.
PREPARED BY'
ATTACHMENTS: YES 0
NO re
william H. Howell
Director of General
Services
SIGNATURE:
~
COUNTY ADMINISTRATOR
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Board of Supervisors Agenda Item
Subject: Change Order to J.K~ Timmons and Associates, Inc., for additional
+ engineering work at Northern Area Landfill
Date: December 11, 1991
Page 2
BUDGET AND MANAGEMENT COMl\ffiNTS:
Funding is available in the project budget for this change order.
. udget and Management
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
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MEETING DATE:
December 11, 1991
ITEM NUMBER ~
11.D.9.
SUBJECT:
Change Order to the Construction Contract - Kenbridge
Construction Company - MHMR/SA Building
COUNTY AOMINJS TRATORt 5 COMMENTS:
~~~~J t9~
SUMMARY OF INFORMATION:
This item requests approval of a change to the Kenbridge contract
(MHMR) for $ 21, 885 for extra work associated wi th the
construction of Lucy Corr Road Improvements. Work consisted of
removal of poor subgrade material beyond what had been
anticipated plus additional stabilization and backfill with
engineered fill. All costs have been carefully evaluated and are
considered reasonable.
Funds are available from the project budget.
ACTION REQUIRED BY BOARD OF SUPERVISORS:
Approval of a change to add $21,885 to the Kenbridge Construction
contract for extra earthwork associated with the improvements to
Lucy Carr Road.
PREPARED B
ATTACHMENTS: YES 0
NO t(J -
SIGNAT URE :
CO~DMINISTRATOR
00 082
808-9891
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Board of Supervisors Agenda Item
Subject: Change Order to the Construction Contract - Kenbridge Construction
Company.. MHl\ffi,ISA Building
Date: December 11, 1991
Page 2
BUDGET AND MANAGEMENT COMMENTS
The Budget Department and Construction Management has reviewed the
commitments made to the construction of the MHl\1lV'SA Building and funds are
available for this change order.
00 083
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
December 11, 1991
11.D.10.
MEETING DATE ~
ITEM NUMBER:
SUBJECT:
Donation to Matoaca High
Chris white
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COUNTY ADMINISTRATOR. S COMMENTS:
SUMMARY OF INFORMATION:
Matoaca District Supervisor Jesse J. Mayes requests that the
Board of Supervisors consider a $1,000 donation toward the
purchase of spirit chairs in memory of Chris white. Mr. White,
Matoaca IS Basketball star, died last year quite tragically due to
an abnormally large heart.
The funding toward the spirit chairs will be transferred from
Matoaca DiStrict streetlight Funds.
Specific information about the Matoaca High School spirit Chairs
is attached.
ATTACHMENTS:
YES ~ NO 0
J. Y Davis
Executive Assistant
County Administration
SIGNATURE:
C~INISTRATOR
00 084
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CHEsrERFIELD COUNTY PUBLIC SCHOOLS
CHESTERFIELD, \!IRGINIt:\ 23832
MA TOACA H~GH SCHOOL
6001 Hickory Road
E ttric k, Vi rg i nia 23803
To Whom It May Concern:
Last April, the untimely death of Matoaca High school' 5
Basketball star student athlete, Chris White, was a real loss to
O\lr communi ty and especially to our student population. This
promising young athlete's death which resulted from an abnormally
enlarged heart was a real tragedy.
As a memorial to Chris several projects have been initiated by
the Matoaca High School family and friends. ·
We are aSking businesses to help purchase spirit chairs by
donating the cost of one or more chairs. The cost of each chair is
$100. Attached to this letter is a picture of the chair. On the
back of each chair the:re will be a plague which reads I "Donated in
the Memory of Chris White by "
Please make your check payable to Matoaca High School Chair
Fund. Also, specify exactly how you want your business name to
appear on the chair.
We appreciate your help with this endeavor.
t;ere14&L&"
Ral BOlling f
hairman
H. wjh~
J roes Williams, Head
Varsity Basketball
*Donations from individuals would also be appreciated. .
00 085
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BACK V.I. E
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IN THE
MEMORY Or'
CHRIS WHITE
BY
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CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGENDA
MEETING DATE: December II, 1991
11.D.11.
ITEM NUMBER:
SUBJECT; Amendment to Minutes of November 13, 1991
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
After reviewing the tapes for the November 13, 1991 meeting,
the minutes should be amended (changes are highlighted) to
read as follows which accurately reflects the action of the
Board:
FROM :
After considerable discussion, it was the general consensus
of the Board .to authorize the County Administrator to
proceed with meeting with Delegate Cranwell, Delegate
Watkins and staff to discuss a proposed amendment to the
Northern Virginia Road Impact Fee Bill which would add
Chesterfield County and include a school impact fee bill and
to bring to the Board, at its regularly scheduled meeting on
December 11, 1991, a recommendation regarding the Charter
impact fee bi11 and the setting of a public hearing for the
January 2, 1992 meeting.
And, further, it was the general consensus of the Board to
support, in principal, the Regional Program recognizing each
locality.would decide at the appropriate time whether" or not
it supports the specifics of items when addressed and
PREPARED BY~
ATTACHMENTS: YES C
NO ~
SIGNAT URE :
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courfT-i 'ADMINISTRATOR
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Amendment to Minutes
Page 2
authorized the Chairman of the Board and the County
Administrator to attend upcoming regional meetings regarding
such and authorized the setting of public hearings to consider
the following Charter amendments on January 2, 1992:
1. Amend the County Charter to allow the Chief of Police to
appoint the Animal Control Supervisor and deputies.
2. Provide for an impact fee for new residential
construction by Charter amendment.
TO:
After considerable discussion, it was the general consensus
of the Board to authorize the County Administrator to
proceed with meeting with Delegate Cranwell, Delegate
Watkins and staff to discuss a proposed amendment to the
Northern Virginia Road Impact Fee Bill which would add
Chesterfield County and include a school impact fee bill and
the setting of a public hearing for the January 2, 1992
meeting for impact fee authority in the Charter.
And, further, it was the general consensus of the Board to
support, in principal, the Regional Program recognizing each
locality would decide at the appropriate time whether or not
it supports the specifics of items when addressed and
authorized the Chairman of the Board and the County
Administrator to attend upcoming regional meetings regarding
such and authorized the setting of public hearings to consider
the following Charter amendments on January 2, 1992:
1. Amend the County Charter to allow the Chief of Police to
appoint the Animal Control Supervisor and deputies.
2. Provide for an impact fee for new residential
construction by Charter amendment.
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Mr. Mayes: This says that after you go through this formula,
that is the maximum that yo~ can get out of it.
Mr. Ramsey:
That is the Charter.
Mr. Mayes: If that is the maximum that you can get out of it
and it doesn1t cover the parts, what do you do from there?
Mr. Daniel: Don1t forget if someone widens the road a mile and
that was an impact, the cost of that mile is going to be
figured in and they may have to put a million dollars in it
but they are going to get a credit for that million and the
net difference is still going to be the impact.
Mr. Mayes: Is that the same as putting a cap on the impact
fee like we have already done. Say $2, 000 the first year
and the second year.
Mr. Ramsey:
The cash proffers.
Mr. Daniel: The cash proffers. The Board made that decision
two years ago. The. new Board, if they were operating on
this legislation, would go through the same thought process
if they would determine what those fees are. They may only
choose to recover only 50% of the costs. They may even
choose to go 100% of the cost but that is their decision.
This general law here will allow them to do that. They may
only want to do 25% day one, but that will be their majority
vote at that time.
Mr. Mayes: All I am asking to do and I know that you are not
going to do it, is that after you come up with an impact fee
solution and that impact fee solution does not cover the
cost of the development, just tell people who is going to
pay the difference. That's all.
Mr. Mlcas: Mr. Chairman, I need two things. I think we need
authorization for Mr. Ramsey to carry forward the amendments
to state law providing for school and road impact fees, but
also, Delegate Watkins has expressed some desire to have an
alternative strategy to move forward if necessary, with a
charter impact fee bill. In order to do that, you must hold
a public hearing. So we also need you to make a decision on
whether you want to advertise a Charter impact fee for the
January 2nd public hearing.
Mr. Daniel: That is putting undue and impossible burden on the
new Board on the first day they are coming back. They are
coming in and walking off the street and, barn, they have to
go through the entire thought process of what formulas are
their calculations are how they come with each number and
each category from one year, to the second year, to the
third year to put that Board under that pressure on day one
is, I don't think, is in the best interest of the county.
They at least have the option of doing that if they start
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of f with a general law and if that doesn' t proceed as we
submit it, we can continue to amend the g~neral law. All it
takes on the Charter one -- and you know it from last year
-- if anyone has a problem with the police, what was the one
about the dogs? If that is in the same Charter, you can
only submit one Charter bill and you drop it all in the
hopper at the same time somebody can use it. I don't like
what you said on the dog one and kill the entire Charter
bill.
Mr. Micas: Mr. Daniel, I hope that you understand that I was
trying to preserve an option.
Mr. Daniel:
I understand that.
Mr. Micas: Not do anything but preserve the option. I f you
don't hold a public hearing, all it means is that you cannot
consider a Charter but on ....
Mr . Daniel But, the Charter, you are going to submit it on
the same charter bill, the impact fees, dog wardens and half
dozen other things. Correct? The answer is yes. If
anybody takes issue against anyone of them based on what
happened last year, all of them die.
Mr. Micas: I think you were implying that... I was doing
nothing more than preserve an additional option for the new
Board.
Mr. Daniel: But, that option is more than dangerous, than
these options on the general law.
Mr. Sullivan: The new Board may then pull the dog Charter bill.
Mr. Daniel: No. That is going to be the General Assembly' s
decision not the new Board.
Mr. Sullivan: It is if you don't submit it.
Mr. Daniel: Okay, then submit nothing but this one Charter
amendment.
Mr. Sullivan: Then you can put them all up there and the new
Board can make that decision.
Mr. Daniel: No, no, no. I'm sorry, we are not communicating.
If the Board sends anything other than a impact fee bill on
its Charter request... I used the dog as an example, all it
takes is for one i tern under their under scrutiny by the
General Assembly and the whole Charter bill disappears.
Mr. Sullivan: Exactly, the Board, the new Board, may decide that
they only want to send one Charter bill up there and this is
it. All I think we should do is to give them that option.
Mr. Daniel: Okay I if you'll feel that way I I m not going to
stop you but Ilm going to suggest to you now that it is
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probably impracticable and maybe the new Board... I don't
even think, legally, they can do it that.. we go off and
hold two or three work day sessions on impact fee bills so
that they can at least have advertised what they want
advertised. I don't think that legally that we can get the
new guys together.
Mr. Applegate: I don't see why you'll can't have brief sessions
with the new incoming Board members. You called me and ask
me how I felt and I said by all means they it need to hit
the streets running.
Mr. Daniel: This is so important. It needs the public
involved on the front end and I tell you that if anyone
tries to ram a charter bill through now and the end of the
year, I think you are asking for a lot of trouble.
Particularly when you are putting financing caps on
everyone. I don1t know of $730 is still or $750 or $1,125
or if the numbers on this matrix are the correct numbers. I
have been around here for four years. I swear I don't even
know they start with the new members are they
comfortable with all this.
Mr. Applegate: Who is responsible for the northern Virginia
bills?
Mr. Sullivan: No sponsors.
Mr. Applegate: Okay, you don't have a sponsor and you don't get a
sponsor and you donlt get another opportunity.
Mr. Ramsey:
If it goes, it comes out of the Byrne committee.
Mr. Currin:
These are the laws that already come out.
Mr. Applegate: Suppose it does not, what alternative does
Chesterfield have to get an impact fee to go through the
General Assembly. You don't have it.
Mr. Daniel: I don't see why the General Assembly delegates
couldn't sponsor the same bills that they have already voted
for. Somewhere, you are going to find a Chesterfield county
delegate, somewhere, that is loaded on the...
Mr. Daniel: I know it, it has to be one. I donlt think I am
going to be hard to get along with. I am trying to be very
practicable about the entire process.
Mr. Applegate: Let me ask the County Administrator and the County
Attorney. Ilm not going to push you in this. I just think
that Chesterfield needs to have a bigger window to get this
thing through. We have been dealing with this thing for how
many years?
Mr. Ramsey:
Three or four.
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Mr. Mayes: The last bill got killed. The last bill got
carried over. Too bad this one was not carried over. Then
you would have a chance.
Mr. Daniel: Here you are dealing with a bill that has already
been passed. All you are asking is to insert your name.
Mr. Applegate: You don't have a bill that has already been passed
on or implemented. It is a northern Virginia road impact
fee bill that they have never used, now Cranwell has asked
Chesterfield County to draft something in accordance with
the road transportation bill in northern Virginia -- add
Chesterfield to northern Virginia road impact fee bill.
Mr. Sullivan: Is that also the same guy who asked you...
Mr. Applegate: Then the Byrne committee comes along and says, I
tell you what we have been short and we just decided we are
going to carry this over for another year.
Mr. Currin:
It's like the fox in the chicken coop.
Mr. Micas: I knew what it was coming to and the same guy that
asked you to draft this one is the same guy who personally
killed your impact fee bill twice last year.
Mr. Daniel: If we could draft something that we could show
him, that he has voted on in the past.
Mr. Applegate: He is going to come back and tell you to raise
taxes and serve a meals tax and everything else. Just like
he told us.
Mr. Daniel: Have you had a conversation with him lately. I'm
willing to go and meet with him and find out exactly what...
the best approach. At least you can sit down with him and
talk about a bill that he has already voted on.
Mr. Applegate: When do you have to advertise to make the legal
requirements?
Mr. Ramsey:
For the January 2nd public hearing it will be...
Mr. Micas: You can make a decision all the way up to your
last meeting on December 11th.
Mr. Applegate: I think that is what we should do.
Mr. Currin:
talk.
Maybe, Harry, should or somebody should go and
Mr. Micas: You might also want to talk to Delegate Watkins
because he has expressed an interest in having the Board
consider, at the local level, it is just the difference to
him.
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Mr. Applegate: Why don't you set up a meeting between Harry and
Lane and yourself, Watkins and Cranwell, and whatever it
needs to do if it meets with the Chairmanls approval and go
see what you can do so we have enough time to deal with it
between now and the 11th of December.
Mr. Ramsey:
That is an item that we have..
Mr. Applegate: Please make sure that you take Ms. DeHart with you
too. Cranwell is very fond of her.
Mr. Sullivan: Let me bring up a point to you that I want you to
be fully aware of. We have pretty well gutted the Regional
Program. We have been working on that Regional Program with
Richmond, Hanover and Henrico. We have kept you advised, it
has been sent out to our Board at least twice. We have not
had any negatives comments until today when we cut out some
of the things that were ~n there such as the regional
gasoline tax and such the option the...
Mr. Ramsey:
The equal tax for cities and counties
Mr. Sullivan: For cities and counties. There is to be a meeting
scheduled for all the area delegates and there needs to be a
program whereby we were going present the Regional Program .
We are now set up so that we cannot participate in that. I
don't think that those are major hang-ups. I just want to
make you aware of that fact, that it might be some
consideration that we could approve the Regional Program,
which I said we have sent out to you twice. We need to make
a decision if we will participate in a regional meeting.
Mr. Applegate: Let me ask you this then, Mr. Currin was not
here. You might get his feeling on a regional gasoline tax.
Mr. Ramsey:
There were four items.
Mr. Applegate: Just because, how many total items?
Mr. Ramsey: The four that you have dropped out of our program
that is in the regions.
Mr. Applegate: Four out of how many?
Mr. Ramsey:
Twenty-five.
Mr. Applegate: The Board is only Objecting to four. The only
one, as I understood it, is Mr. Daniel and Mr. Sullivan want
to keep the regional tax on gasoline then Col. Mayes and I
objected. That is one to bring back and ask Mr. Currin. He
was not here, if he wants to vote a regional tax road
improvements, it is regional, maybe he needs to understand
that is something approved by the region. He was not here,
he did have that.
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Mr. Ramsey: You had it on the legislative program last year.
Mr.Applegate: We did not have all of this last year.
Mr. Daniel: My biggest problem with the regional gas tax
was... the who... was the decision makers and who
determines what the allocations are. There are no... but as
far as regional legislation, on one side I could argue
Chesterfield County's position, which may be slightly
different from the region, and come right back in and says
hi, I am here to represent the region, what is on here is
that I am philosophically in accord with. It may need, as
what we call I think these are the types of
issues that need to be in the full front because it is not
going happen next year over night. There is too many other
implementation questions that related to it. If the motion
was - do you support the regional legislation plan - I still
feel yes, in principal.
Mr. Currin: I could agree with principal in that concept, that
portion of it. The portion I am having problems with is how
on goings to determine what portion allocates for...
Mr. Applegate: There is another one in there, Sonny, that raises
the cap on the local sales tax.
Mr. Currin:
I have no problem with...
Mr. Applegate: ...legislation which would give the local
government the ability to go 1%, 2% local sales office.
This is a very difficult thing, I guess for us to do. If I
was voting on it, I vote no on any of these tax increases.
If you are asking for support for letting the new Board do
it, that is up to them, if they want to raise taxes. If
they want to raise the taxes, they can raise the tax. We
are not going to have the opportunity to do that.
Mr. Currin: Personally I I think the new Board ought to be
given the opportunity to decide. If you are asking me, I
can go along with the reasonable concept of letting them
decide.
Mr. Ramsey: We are sort of caught in between, it is going to
be a regional meeting with all the regional representatives
to the General Assembly where that regional program will be
presented as a jurisdiction that will support this kind of
legislation.
Mr. Applegate: It might be interesting to see what their Board of
Supervisors might be saying too.
Mr. Sullivan: They have all agreed, Jeff, last week, that we
have been going through this thing, they have been doing
what we have been doing, which is send it out to the Board
and say this is where we are going and this is where we are
heading, do you have any problems. We keep coming back, we
had now, how many meetings, Doris?
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Ms. DeHart:
Several.
Mr. Applegate: Lane and I have had some discussions about it and
I am just kind of opposed to raising the taxes.
Mr. Sullivan: We are not asking that.
Mr. Daniel: We are asking for a Dillion rule, a way of getting
around the way, the original way. It may work very
fine for some other part of the regions. They can go for it
and others may not. They are just asking for nabbing. Let
me offer this suggest, that we authorize the Chairman to,
and the Administrator, to go ahead and have those meetings
and say, in principal, Chesterfield County supports the
Regional Plan but recognizes that each locality will decide
later whether or not it really supports the specifics when
they have to deal with it. Tha t means that if you don I t
want to deal with taxes, that is the new Board, that is
fine.
Mr. Applegate: Where was 1% grantor taxes? Is that in the
regional package too?
Mr. Daniel: No, that is us. That is going to have to handled
by some type of...
Mr. Currin: I thought we took that part out.
Mr. Daniel: We took that part out".
Mr. Currin: Asking the legislators to give you abilities as a
region to implement.
Mr. Ramsey: Not necessarily the regions. Central Virginia has
been criticized for many years. Not criticized but it has
been known that northern Virginia has created coalition with
General Assembly members. Tidewater treated coalition.
Central Virginia has never done that. This year the four
Jurisdictions got together, pulled together items that we
all went back to our Board and Council and found support...
for. .. that we could bring together as a Regional Program
with a four jurisdiction to present to our delegation as a
Regional Program.
Mr. Suilivan: For instance, if you will, in there, okay, we have
gotten the city to agree to support us on impact fees. They
are not crazy about impact fees, but they may not implement
it. The city has agreed to support us on impact fees, it
seems to me that the City has also agreed to support us,
When I say us, I mean the County, on 9 i v ing us the same
right to tax as the cities have. The cities have gone along
and have really tried to work with us on these things. We
would like to be able to go back and work with them.
Mr. Applegate: rim going along with it, but I am going to remind
you of something that Dicky Cranwell said when we went down
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to the General Assembly. You didn't raise your real estate
taxes, you didn't initiate your meals tax, and now we are
going to go in and put in all the other means of taxes to
get better roads and schools and everything else. He is
going to say now, look, these things that you have the
ability to do maybe, impact fees are not. Lay it quietly.
Mr. Daniel: We have had three major real estates tax increases
in the last ten years. All voted on by the voters when they
supported the Bond referendums from about '82 or 183 on.
Mr. Applegate: Harry, you were not down there when Dicky Cranwell
sat there and said that your tax rate is $1.09, and Prince
will iam is X, and he went through and he sa id you didn I t
pass you meals tax and I don't have any sympathy for you.
He said that sitting right there in the committee.
Mr. Ramsey: Mr. Applegate, the thrust of the presentation that
we made to that committee last time dealt with those issues.
We have gotten to the point that we have raised taxes to
Chesterfield and that the meals tax would not come close to
paying all the costs for building schools and roads and
needs.
Mr. Applegate: It will help the school situation dramatically.
Mr. Sullivan: He has a better understanding of what we have
to. . .
Mr. Applegate: Well, fine I am going to go on...
Mr. Mayes: If Jeff, changes his mind, I come back to what I
said initially. I think we ought to ask for the same
considerations that is surrounding this - municipalities has
- and my current address - any implementation of any the
rights given back to the other Board members and if you do
that, I will concur. But if you don't do that, then just
exclude me out.
Mr. Applegate: When you say tax the authority of the city and the
county, the meals,the tax,cornes under that. That means that
you are going to pass a meals tax ---- the ability to have
the meals tax without public referendum. The cities don't
need a public referendum.
Mr. Daniel: I might be out voted but I'm personally not going
to support a meals tax unless the voters support it
Mr. Applegate: What I am saying is that if that legislation has
approved the Board of Supervisors in ....
Mr . Daniel: The year 2000 after, I am long gone. They may
well go right ahead and do it. That is between them and the
voters, but as long as I am around, I will keep saying we
need to go to the voters.
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Mr. Mayes:
Absolutely, absolutely.
Mr. Daniel: One day it will be enough for voters to do it on
their own. It is called home rule.
Mr. Sullivan: Can we go forward with that then?
Mr. Ramsey: Sure.
Mr. Mayes: Exclude me out.
Recess to the Airport Restaurant
-18-
CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGENDA
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MEETING DATE: December 11, 1991
ITEM NUMBER:
II, a /c:0
SUBJECT:
Change Order to Viking Enterprise, Inc.
Addition and Renovation to Bon Air Library
COUNTY ADMINISTRATOR. S COMMENTS:
R~J fJ-~
SUMMARY OF INFORMATION:
This item requests the Board of Supervisors approval of a change
order to Viking Enterprise, Inc. to provide and install louvers
and ventilators on existing slope roof. Also, to reinforce
existing plywood roof sheathing at all existing flat roofs in the
amount of $19,037.
Viking Enterprise, Inc. was the successful contractor to perform
the original work for the sum of $1,043,000. Due to the
discovery of inadequate ventilation and deteriorated plywood
sheathing during the renovation process, it has become necessary
to correct all deficiencies in the original structure. This
change order brings the total construction contract to
$1,140,526.33. Funds are available within the project account.
ACTION REQUIRED BY BOARD OF SUPERVISORS:
Approval of the attached change order to Viking Enterprise, Inc.
Contract for the amount of $19,037.
PREPARED 8 .
ATTACHMENTS: YES D
NO III
SIGNATURE:
~
COUNTY ADM I NI STRATOR
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Board of Supervisors Agenda Item
Re: Change Order to Viking Enterprise, Inc. Addition and Renovation to Bon Air
Library
Date: December 11, 1991
Page 2
BUDGET AND MANAGEMENT COMMENTS
Funds are available for this change order.
~~- /2:/C(f/
(j a ames J tfL. Stegmaier, Director
I if
Budget 'and Management
I
EO 118. wp l/Bos#4
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
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MEETING DATE:
December 11, 1991
ITEM NUMBER:
L/, J}/ /3----
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SUBJECT:
ALLOCATION OF FUNDS FOR ACQUISITION OF EQUIPMENT FOR LAPTOP COMPUTER TO
SERVE VARIOUS COUNTY BOARDS AND COMMISSIONS
COUNTY ADMINISTRATOR1 S COMMENTS:
1Ir: tf~
The Board of Supervisors request ~~ooo from the Clover Hill District 3
Cent Road Fund for the acquisition of microcomputer equipment to support
the Board of Supervisors, Planning Commission, Board of Zoning App~als,
and other boards and commissions which make use of the Public Meeting
Room. The Public Meeting Room was designed to permit computer equipment
to be used during the proceedings of various meetings to allow the staff
responsible for taking minutes and following the deliberation of meetings
to use computer technology to be more efficient and effective in
performing their work. The Department of Information Systems Technology
has conducted a needs assessment which indicates that acquisition of a
laptop computer which provides appropriate text processing software is
justified to provide support to these boards and commissions. The
computer will be used by the County Clerk during Board meetings, take
special notes and follow up on actions that are directed to the
production of minutes and follow up activities. '
SUMMARY OF INFORMATION:
RECOMMENDATION:
Staff recommends the Board of Supervisors approve the transfer of $4,000
from the Clover Hill 3 Cent Road Fund to the Board Clerk's budget for
acquisition of the laptop computer. ~
PREPARED BY~
~O/l..- Lane B. Ramsey
County Administrator
ATTACHMENTS: YES 0
NO [J
SIGNAT URE :
COUNTY ADMINISTRATOR
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ALLOCATION OF FUNDS FOR ACQUISITION OF EQUIPMENT FOR LAPTOP COMPUTER TO
SERVE VARIOUS COUNTY BOARDS AND COMMISSIONS
December 11, 1991
Page 2
BUDGET AND MANAGEMENT COMMENTS:
The Clover Hill 3 Cent Road Fund has a current balance of $11, 538 ·
Transfer of $4,000 to the Clerkls budget will leave a balance of $7,538
in the Clover Hill 3 Cent Road Fund.
BSH.ajc.agenda 80
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MEETING DATE: December 11, 1991
/~ to ~
CHESTERFIELD COUNTY - _ 10 ~
BOARD OF SUPE RV I SORS 1IJ4?n.p; n
AGENDA r-tv'/v.Y
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ITEM NUMBER ~
SUBJECT;
Appropriation of $11,000 from the Clover Hill District
street Light Fund to Purchase Computer Equipment.
COUNTY ADMINISTRATOR1S COMMENTS:
SUMMARY OF INFORMATION:
At the request of Mr. Applegate, the Board is requested to
appropriate $11,000 from the Clover Hill District street Light Fund
to purchase computer equipment for the County Administrator and
Budget and Management Offices. The balance in this account is
currently $11,421. Approval of this action will leave a balance of
$421.
BOARD ACTION RE~~ESTED:
Authorize the appropriation of $11,000 from the Clover Hill District
street Light Fund.
PREPARED BY~
ATTACHMENTS: YES 0
NO []
James J. L. Stegmaier
Director, Budget and
Management
BOl19/Bos#4
SIGNATURE:
COUNTY ADMINISTRATOR
805.9891
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CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGENDA
MEETING DATE:
December 11, 1991
ITEM NUMBER;
11.E.l.a.
SUBJECT:
Approval of Change Order Number 1 for Project #89-0924R -
Sanitary Sewer Replacement for Marlboro Subdivision
COUNTY ADMINISTRATORt 5 COMMENTS:
R~cL
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SUMMARY OF INFORMATION:
County forces have identified 282 L.F. of additional 10" sewer line
that requires replacement. This section is located in Lancers
Boulevard betw'een Commander Road and Parliament Road and contains
collapsed pipe.
The contractor has also encountered unacceptable soil and wood
shoring left in place from the original sewer line construction.
This material must. be removed and backfilled with select material.
This contract contains a unit price per cubic yard for select
backfill.
The cost of the additional se\\rer line rehabilitation and select
backfill is approximately $45, 000. Funding is required for the
change order ($ 4 5, 000) and to provide contingency funds ($10 I 000)
for the duration of the project. Funds are available in the Capital
Improvement Budget under project 89-8601R, Sewer System
Rehabilitation.
PREPARED BY~
ATTACHMENTS: YES C
NO r(J
Craig S. Brya
Assistant Director
of utilities
SIGNATURE:
COU~~ISTRATOR .
00 089
BOS~9891
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Agenda Item
December 11, 1991
Page 2
RECOMMENDATION:
Staff recommends that the Board approve the transfer of funds,
approve the change order and authorize the County Administrator to
execute the necessary documents.
DISTRICT:
Dale
00 090
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
December 11, 1991
"ll.E.l.b.
MEETING DATE:
ITEM NUMBER:
SUBJECT:
Approval of Change Order Number 1 for Contract Numbers
87-7067; Genito Estates, Section A and" 89-0288; st.
Regents Lake, section 2 Sewer Line
COUNTY ADMINISTRATOR1 S COMMENTS:
12 ~J 1J-/fV'~.
SUMMARY OF INFORMATION:
staff requests the Board to approve Change order Number 1 in the
amount of $34,658.97 for the subject contracts.
BACKGROUND:
\
The subject contracts were bid with a unit cost. Extensive rock
was found which had to be removed, and a section of sewer
"relocated because the contractor could not blast rock when
crossing an existing major gas transmission line. The rerouting
of the sewer line resulted in a longer main line run, longer
service connections and an additional manhole.
Sufficient funds are available under the project to cover this
challge order.
RECOMMENDATION:
staff recommends that the Board approve and authorize the
County Administrator to execute the necessary documents.
DISTRICT: Clover Hill
ATTACHMENTS: YES C
NO~
J. E. Beck, Jr.
sst. Director of Utilities
SIGNATURE:
~
COUNTY ADM I HI STRATOR
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CHESTERFIELD COUNTY
BOARD OF SUPERVI SORS
AGENDA
December 11, 1991
MEETING DATE :
ITEM NUMBER:
11.E.l.c.
SUBJECT:
Award Contract for the Installation of a Supervisory
Control and Data Acquisition (SCADA) System for the Water
Distribution System to JWP Controls (Project #86-6106R)
COUNTY ADMINISTRATOR'S COMMENTS;
SUMMARY OF INFORMATION:
The SCADA system is included in the already adopted and funded
Utility Capital Improvement Program. This system is a computerized
data collection, monitoring and control system for the water
distribution system which will replace the existing outdated system
for \\7hich repair parts are not available. The system utilizes
costly telephone lines for data transmis~ion and control functions.
Proposals were.' received to replace the existing system with a
computer based Supervisory Control and Data Acquisition (SCADA)
System utilizing radio rather than telephone lines. Six proposals
were received with costs ranging from $859,000 to $1,849,810. After
proposal review and interviews, the firm of JWP Controls was
selected with a negotiated price of $824, 000. The installation
(software development, radio telemetry, instrumentation) bids exceed
the engineer's estimate. A transfer of $300,000 needs to be
made from the Utili ty contingency. Funds are available in the
Capital Improvement Budget.
ATTACHMENTS: YES []
NO Ifl
PREFMED BY; VtlP.(J .(u;~
J2; Craig S. Bryant
Assistant Director
of Utilities
SIGNATURE;
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COUNTY ADMINISTRATOR
00
805-9891
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Agenda Item
December 11, 1991
Page 2
RECOMMENDATION:
Staff recommends that the Board award the contract to JWP Controls,
approve the transfe-r and authorize the Co~nty Administrator to
execute the necessary documents.
DISTRICT:
County ~vide
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808-9891
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CHESTERFIELD COUNTY
BOARD OF SUPE RV I SORS
AGE NDA
MEETING DATE: December 11, 1991
11.E.l.d.
ITEM NUMBER:
SUBJECT:
Acceptance of a Parcel of, Land along Carver Heights Drive
from Nina V. Shoosmith
COUNTY AOMINIS TRATORt S COMMENTS:
I<~rl A-~~
SUMMARY OF INFORMATION:
Staff requests the Board to accept the conveyance of a parcel of land
containing 0.4476 acre along Carver Heights Drive from Nina V.
Shoosmith, and to authorize the County Administrator to execute the
necessary deed.
BACKGROUND:
It is the po'licy 'of the County to acquire right of way whenever
possible through development to meet the ultimate road width as shown
on the County Thoroughfare Plan. The dedication of this parcel
conforms to that plan.
RECOMMENDATION:
Staff recommends that the Board accept the conveyance of this parcel
and authorize the County Administrator to execute the necessary. deed.
DISTRICT: Bermuda
ATTACHMENTS: YES m
PREPARED BY; a./~ --&d. p~-
Willis W. Pope, Manager
Right of Way Division
Department of Utilities
NO 0
SIGNATURE:
~
COUNTY ADMINISTRATOR
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Mr. Sullivan: steve, before you begin I want to let you know
that we are joined by Jack McHale, supervisor-elect for the
Bermuda District. Glad to have you with us.
Mr. McHale:
Thank you.
Mr.. Micas: If you remember, last year the Board of
Supervisors supported an impact fee bill that would have
provided for a cap impact fee for residential growth. That
bill was passed by the House and killed in Senate committee
when they pulled out a procedural rule that is divided no
more than a single charter bill could be considered in any
locality. Based on that rule, the county's Charter impact
fee bill was killed in the Senate. This year, Delegate
Cranwell from Roanoke is chairing a subcommittee that is
considering impact fee bills as well as TOR's, Transfer
Development Rights, investive rights related to growth
issues. Their next meeting is November 20th. Chairman
Cranwell has asked that Chesterfield County basically take
the existing road impact fee bill, road impact fee statutes
that apply to northern Virginia and amend those that apply
to Chesterfield and also add an impact fee bill for schools
that mimics the northern Virginia road impact fee bill. In
addition, we have also adopted a -- basically, have before
you the revisions to the final Charter impact fee bill that
was finally killed in the Senate last year. The Charter
impact fee bill, amend the Charter would make the following
changes to the final bill that would be considered by the
state's Senate.
Mr. Applegate: Is this the Watkins bill?
steve: Yes, this is the Watkins. This is, what we have before
you is a revised draft of the Watkins Charter amendment.
Now, what I would like to do is to also explain to you the
existing northern Virginia road impact fee bill in how we
have drafted for Chairman Cranwell an amendment that would
add Chesterfield to the northern road impact fee and would
also add just Chesterfield and a school impact fee bill.
What the existing state statute says is basically for roads.
The locality has the ability, with no cap, to impose an
impact fee bill for commercial, industrial and residential
development for the impact created by the developers for
road costs. We have added an additional article that was
provided for a school impact fee bill on residential growth
only, because they are the only ones that have contributed
to schools -- which also would have no cap. So if you would
to follow the Cranwell model, then Chesterfield could impose
both a road and a school impact fee. Developers under our
approach would receive a credit for any cash contributions
for the value of any offsite improvements. so, for example,
if the developer would agree to give a school site and build
a school, then you would credit that against the amount of
any impact fee bill similarly if you build any offsite road
improvements that would be credited against an impact fee
and reduce the amount of the impact fee.
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Mr. Applegate: Excuse me a minute steve, you said that the
developer donated the site and build the school.
Mr. Micas: Or, one of the other or both, you get credit for
the site, you get a credit for any building. Now, you would
create basically in the same fashion as your Charter bill,
you would create service areas with similar school and road
fees. The money would be collected from growth in that area
and the funds would be expected for improvements in that
area. It would come from one area and would be returned to
that area. The big difference now, under the statutory
approach, is that there would be no cap. Under your Charter
amendment, if you look at that, if you remember we ended up
with a one-two-three year chart giving the cap impact fee
amounts based on the size of the house. What you have
before you then basically you have to make two decisions. I
think the idea is for Mr. Ramsey to present to the Cranwell
committee on November 20th, the Chesterfield amendments to
the existing state's statutes for that committee's
consideration. You also need to decide if you want to move
forward also with your Charter impact fee bill. If you do
that, then you must again decide to have that considered at
your January 2nd public hearing. So the decision today is
to basically authorize Mr. Ramsey to present a proposed
amendment to the northern Virginia impact fee legislation to
add Chesterfield and include a school impact fee.
Mr. Currin: In northern Virginia, I am assuming then that
number one, that if you have an industrial park that if it
leads to impact on some major quarter in Chesterfield County
that they would want to charge the industrial park X number
of dollars to accommodate that impact.
Mr. Micas: Yes.
Mr. Currin: Well, I am just asking, I would like to know, from
northern Virginia, how can we affect industry from coming
into the locality. I know a developer could build an
industrial park, but then they get to tell to a certain
industry, in fact, tell the guy that I have to charge you X
number of dollars because you are going to add an impact on
the intersection one mile down the road. He will say, I
guess I don't want to come to your County. It is hard
enough to get them now.
Mr. Daniel:
Have you driven around in northern Virginia?
Mr. Currin:
No.
Mr . Daniel: You ought to, it doesn I t seam to slow them dawn
one bit.
Mr. Currin: 11m talking about industry, rim not talking about
offices....
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Mr. Daniel: IIm talking about -- industry is office, I am
talking about the overall economy. In that area it has not
slowed down the thrust of the high technology companies. It
has not slowed down anyone because it has been other
factors.
Mr. Ramsey: No one in northern Virginia has implemented this
transportation impact fee.
Mr. Micas: Members of the Board, the reason it has not
been imposed in Northern Virginia because under the current
law, they may not impose the impact fee for roads, if they
have accepted any road proffers either construction or cash
proffers. What they are saying is that in northern Virginia
most development has contributed to various road
improvements, therefore, they cannot impose this. What we
are saying is that this bill will be changed so that they
will be credited.
Mr. Currin: Okay. Well , wait a minute. Let I s say that in
northern Virginia, you just finished saying that they have
not imposed this. In the makeup of this, has everybody been
a part of this scheme -- studying into that. I still say
that, you still have to be very careful with what you are
doing in that respect. Only because I know what they are
saying.
Mr. Micas: Mr. Currin, if you look at that word, that means
that each locality, if you have the authority, could choose
to impose the road impact fees only against residential.
Mr. Currin:
I know.
Mr. Applegate: Is it just schools and roads.
do with public safety.
It has nothing to
Mr. Ramsey:
That is correct.
Mr. Applegate: It has nothing to do with libraries?
Mr. Daniel:
It is insignificant.
Mr. Applegate: I don't want you to explain to me. I know we are
going to get a swell of opposition just like we did last
time. We need to collectively decide what we think we can
get Cranwell commission or whatever that road commission or '
road split that they can get through. Let's talk a minute
about cap and cap only.
Mr. Mayes: It may not say it is a cap, but it says that's the
maximum impact fee.
Mr. Applegate: Maximum impact fee is determined by the cost of
improvements as billed out by the number of service units.
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Mr. Mayes: Well, that is the....
Mr. Daniel: Which one are you reading from, the Charter or...
Mr. Mayes: Top of page 4.
Mr. Daniel: Top of page of which document?
Mr. Mayes: This is what I just got here.
Mr. Applegate: I am talking about the revisions to the northern
Virginia Road impact fees.
Mr. Daniel:
Which page are you on?
Mr. Mayes: Page 4, top of the page, first paragraph at the
top 0 f the page.
Mr. Sullivan: The only option you got is basically to decide.
Mr. Mayes: It does not say it is a cap. Read the paragraph.
If that is not a cap, I have never seen one.
Mr. Daniel: That is the way, it is the methodology that they
have used to determine that the average cost per household
is X thousand dollars.
Mr . Mayes: Okay, then answer this question. . After you have
applied this maximum cap-maximum impact formula, and what
you come up with is different from the 8 thousand dollars
that the staff says it costs for the County to service each
element, what do you do then for the difference.
Mr. Daniel: The difference. The difference is the impact.
They have already paid a portion of that in terms of the...
Mr. Mayes:
You are not answering my question.
Mr. Daniel:
They have already done that.
Mr. Mayes: If it does not come up to 8 thousand dollars, who
pays the difference?
Mr. Daniel: It will come up to 8 thousand dollars because of
the amount of road improvements they have put down and say
is worth about 2 thousand dollars and the amount of
construction that is needed is 6 thousand dollars so the
total would be 8 thousand dollars.
Mr . Mayes:
Oh, come on Harry. You want me to believe that.
Mr. Daniel: rim sorry, but that is the methodology that they
came up with to determine the average cost of what the
facility is. It would include the road improvements and it
would
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include all the line items that the site makes on an impact.
That is why I support the general, law approach that is
here. You already have a bill that the General, the
Assembly, has said I hereby bless off on. Both houses have
voted on it, it is called a transportation impact fee bill.
The Governor has signed it. On schools, they say the same
thing, same process, only they write schools in instead of
transportation, correct?
Mr. Ramsey:
correct.
Mr. Daniel: Then, it leaves the mechanism to follow the
guidelines that the state has already agreed to. They
cannot deny that they never agreed to this. It has bill
numbers on it. The Charter part, with all of its merits,
you got to go through a publ ic hearing process on January
2nd. The one and only day for a public hearing, I might
add. We have been asking for a lot of public input on this
type of situation for some time. We have not. gotten it.
One of the biggest criticism last year is that it was
insufficient time for the public to look at the details and
digest it. We have an infrastructure committee that won't
even give their report until after the drop in date for the
Charter amendment, so you don1t have any benefit from that.
If you go with the general law, it is alright, you have the
flexibility of taking into consideration all the things that
the infrastructure committee studies. You will be able --
the next Board -- then through public input, can go through
the process of administering the law that the state has
already passed. The only difference is that they added
Chesterfield in the same line that they added northern
Virginia. They had schools on the same line as
transportation. +t is something the General Assembly has
already passed.
Mr. Mayes:
All it is, is roads, schools..
Mr. Daniel: I would rather take half a loaf of anybody's bread
then a full loaf of anybody's bread that I cannot even eat.
It is getting down to that.
Mr. Mayes: You need to tell the taxpayers I the people you
represent, what this bill means. What it means is that you
are going to deal with roads and schools and whatever the
cost left over to provide services to the new units are
going to be paid for by the taxpayers. You need to tell
them that.
Mr. Daniel: I have no problem in telling them that because the
General Assembly has told us that is all we are going to
get. Now Lane, have you gotten any indication from the
Cranwell commission that you are going to get anything
beyond these two?
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Mr. Ramsey: We see it as a very encouraging request, that we
were asked to bring back the school impact fee bill modeled
after the transportation bill.
Mr. Daniel: You got the General Assembly delegates.
Mr. Mayes: I have no problem with that, just tell the
taxpayers what is going to be portrayed on them.
Mr. Daniel: It is not portrayed on them.
Mr. Mayes: Just tell them.
Mr. Daniel: I beg to differ with you. I don't think anybody
is portraying anything on the taxpayers. We are only
attempting to take advantage of the things that we can get
now and the message that these gentlemen have brought back
from these committee meetings. This is the most we can hope
for. You already have general law on the books. It is a
model and all they are asking is that Chesterfield be added
to list for transportation and, B, you add schools on top of
transportation.
Mr. Mayes: I think that this Board and the new Board ought to
be fair to the taxpayers and tell them that what they were
promised when we went into this pay for growth thing that is
not going to work. We ought to tell them up front that it
is not going to work, that we are going to pass in the
future, a bill that does not address the real cost of
development. That is what we ought to tell them.
Mr. Daniel: I believe the Growth Committee is going to
recommend a combination of ways to ~fund a lot of capital
needs of which this is just one part of it. Am I wrong on
that?
Mr Mayes: Why don't you tell them that.
I
Mr . Daniel: I think that has been made clear over and over
again. It is the people who sit back on the table here that
is going to communicate that to the media. They know that.
All of that is public information. They have been attending
the Growth Committee meetings, which is taking advantage of
one of those tools that we have been asking for, for many
years. I am just excited that somebody in the General
Assembly has finally recognized that they are willing to
give us these two bills. Boy if they can give us that I say
give it to the General Assembly delegates and tell them,
please, we will do whatever we can to get these two bills
passed. I don't know what the worst of it is but it has to
be in the millions of dollars. Which is much better than
what we have right now.
Mr. Mayes: Anything is better than what we have now. We
don't have any kind of impact fee now.
-6-
Mr. Micas:
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What you need to decide...
Mr. Applegate: I was looking for, when we talked about rebates,
credits, what is the definition of credit?
Mr. Micas: I think, it is generally defined as the value
improvements, offsite improvements.
Mr. Applegate: We have gone through great detail to outline what
the force includes.
Mr. Micas: Right.
Mr. Applegate: On page 6 . . .
Mr. Micas: Right.
Mr. Micas: We could expand the definition of credit and we
tried to stay as close to the existing law as possible.
That is why we did not change it on 498.7.
Mr. Mayes:
Mr. Micas:
What page?
Page 4.
Mr. Applegate: If we tie down costs, we better tie down credits.
Mr . Ramsey: Let me say I that it was ev ident in the last
committee, meeting that represent the Home Builders is
on that committee and that was an issue that they raised,
and I think, that committee will end up doing something
additional to tie down and spread it.
Mr. Applegate: I think it \needs to be done, it definitely needs
to be done.
Mr. Daniel:
already
will be
Mr. Ramsey:
Mr. Daniel:
school?
Mr. Ramsey:
Are these critics above and beyond what we are
getting or are they just crediting the things that
done above and beyond what we are doing?
If it is credit for offsite capital improvements.
What is defined ~ as offsi te when it comes to a
What is determined?
The schools, it is no offsite.
Mr. Daniel: Now, you have the roads and how offsite is
offsite. If it has an impact, five miles down the road, it
is an impact and, therefore, you could argue that there was
no credit at all.
Mr. Ramsey:
That is a big grey area in this legislation.
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Mr. Daniel: At least it identifies the area that you are going
to work in as they bill. It is a law that is already in the
book. That is the only question I am coming from.
Mr. Applegate: Well, that may give you an example. There are
credits in the school. Land dedication, that is a credit.
Suppose we develop outside and build the school and covey it
to the big credit. It may not be a bad way to go because
the developer, he does not have to go through the same
process I the bid processes as the County does. It might
save an enormous amount of money. They might opt to go that
way. That stuff needs to be spelled out.
Mr. Micas: We tri~d to stay as close to the existing
legislation as possible.
Mr. Daniel: If we start, again in my humble judgement, if you
start putting on all the bills and whistles at this stage,
you will get no where. You have got to go down there with a
very simple and straight-forward approach. That first step
is using legislation that is already on the books. If you
put too much on it, Jeff, it won't go anywhere.
Mr. Applegate: Harry, I am telling you, if you don1t clarify
that, it is not going anywhere because they are going to sit
around like they did and ask the questions and Lane has just
told us in the last committee meeting it has become a very
grey area.
Mr Daniel: They still have a piece of legislation that they
have already voted on. They have already put in the books
based on what information has come back to me.
Mr. Applegate: It has never been used.
Mr. Daniel: That is northern virginia because the have so much
cash proffers that they have accepted in years past they
have not approved zoning unless it was conditional use with
a condition on it that they are paying for everything in
transportation. That is what the whole....
Mr . Applegate: I don · t have any problem sending it over there
like it is drafted, but I think we ought to send it over
there with a disclaimer in there that the credits need to be
addressed.
Mr. Micas:
More clearly defined.
Mr. Daniel: I have no problem with that. You know that is a
charge. . .
Mr. Applegate: We are voting for that, it is like voting for...
Mr. Micas: We have an excellent definition of credit in our
Charter.
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Mr. Mayes: Are you saying that only roads and schools
constitute the growth pattern?
Mr. Daniel:
That is all they are willing to listen.
Mr. Mayes: The fact that that is all they are willing to
listen to is not what the taxpayer is going to have to pay
when we build a subdivision and services.
Mr. Applegate: That is all the General Assembly is going to give
us though.
Mr. Currin: We have already been elected to the people, they
can deal with their recall vote two years from now.
Mr. Mayes: The people that you represent, those people, are
depending on you to address these issues.
Mr. Daniel: I am doing the best I can with what the cards are.
I would love to play four aces on every deal, but every once
in a while I only get three and I have to play those.
Mr. Mayes: If you can't play the cards, tell the people look
here it is, you will have to pay the difference. That is
all you have to do. Tell them that. Are you scared to tell
them that?
Mr. Daniel: No.
Mr. Ramsey: Col. Mayes, if it is any consultation along that
lines, the schools and roads represent over 90% of the
capital needs.
Mr . Mayes:
Yes, the majority.
Mr. Ramsey:
Yes, sir.
Mr Mayes: But, the 8 thousand dollars that your staff set, and
that is in concrete unless they take it out with some
statistics justification, is what is going to be measured.
That came out of what, months of study.
Mr. Ramsey: This particular bill would not limit the Board by
placing a cap on the impact fee.
Mr. Mayes: It limits the Board and what it can do with, with
support of the rising impact fees. This one does not.
Mr. Ramsey:
This cost is the limit in this building.
Mr. Daniel: Any calculation you can I t recover more than it
costs. The charter window was drafted last year that got
Lilliard on public input and had caps on it every year, no
matter what the cost was.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETINGDATE:December 11, 1991
ITEM NUMBER: .
II.E.l.e.
SUBJECT;
Quitclaim of a 30' Drainage
Construction Easement Across
Heights Partnership
Easement
Property
and variable Width
OWned by Bermuda
COUNTY ADMINISTRATOR'S COMMENTS:... ._~ _i ~
R~~J. ~ - Tk. /lJfIIJ.,,(4It J ~ ~ ~ 7
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SUMMARY OF INFORMATION:
On November 27, 1991, the Board approved the vacation of a 30' drainage
easement and variable width construction easement across the property
owned by Bermuda Heights Partnership, however did not authorize
execution of the necessary quitclaim deed.
RECOMMENDATION:
Staff recommends that the Board authorize the Chairman and County
Administrator to. execu~e the necessary quitclaim deed.
DISTRICT: Bermuda
ATTACHMENTS: YES f!J
NO D
PREPARED B~. ..;.-M ~-~
~ Willis W. Pope, Manager
Right of Way Division
Department of Utilities
SIGNATURE:
~
COUNTY ADMINISTRATOR.
00 09';
BOS~9891
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,,-,1(jINr.fY SKETCII ___
REQl1ES'r TO 'QUITCLA~SEMENTS /f\.CROSS PROPERT.wNED BY
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AG E NDA
11.E.2.
MEETING DATE:
December 11, 1991
ITEM NUMBER:
SUBJECT:
Report of Water and Sewer Contracts by Developers
COUNTY ADMINISTRATORt S COMMENTS:
SUMMARY OF INFORMATION:
The following water and sewer contracts were executed by the
County Administrator:
1.
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
2 .
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
ATTACHMENTS: YES 0
89-0013
Holly Pine Heights
Chesterfield Construction Services
Coastline Contractors, Inc.
Water $22,042.50
Sewer - $32,033.00
Dale
89-0316
Smoketree South, Section F
Midlothian Enterprises, Inc.
R.M.C. Construction Co.
Water - $36,240.00
Sewer - $67,111.00
Matoaca
PREPARED BY~
NO f
SIGNATURE:
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Agenda Item
December 11, 1991
Page 2
3 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
4. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
5 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
6 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
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90-0031
Highlands - Section One
Oliver D. Rudy, Trustee
Castle Equipment Corporation
Water - $105,916.00
Matoaca
90-0509
Old Gun Landing
Oliver D. Rudy, Trustee for
Reeds Landing corporation
stamie E. Lyttle Company
Water - $23,280.75
Midlothian
90-0523
Trinity United Methodist Church
Route 10
The Trustees of Trinity United
Methodist Church
Brian's Water Tap Service
Water - $4,500.00
Matoaca
91-0094
Clover Hill Family Center at
Hull Street and Chital Drive
Deer Run Associates, L.P.
J. Steven Chafin, Inc.
Water - $17,984.45
Sewer - $ 8,932.35
Matoaca
00 101
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MEETING DATE:
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CHESTERFI ELDl.:~( COUNTY
BOARD OF SUPERVISORS
AGENDA
REPORTS .
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II.F.l.
December 11, 1991
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REPORT ON: status of General Fund Balance, Reserve for Future
Capital Projects, District Road and street Light
Funds, Lease Purchases, and School Board Agenda
ATTACHMENTS:
YESp
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NO 0
SIGNATURE:
~
COUNTY ADMI NISTRATOR
00 102
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CHESTERFIELD COUNTY
GENERAL FUND BALANCE
December 6, 1991
Board
Meeting
Date Description Amount Balance
07/01/91 FY92 Beginning Fund
Balance $15,426,215
08/28/91 Loan to Midlothian Vol-
unteer Fire Dept. for
building addition ( 45,000) 15,381,215
10/23/91 Appropriated funds for
temporary position in
Planning Dept. for
Riverfront Plan research
contingent upon $150,000
to $250,000 match from
private sector ( 50,000) 15,331,215
gfbal
00 103
Board
Meeting
Date
11/22/89
12/13/89
06/30/90
06/13/90
06/27/90
06/27/90
12/12/90
06/30/91
03/13/91
07/01/91
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CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
TRADITIONALLY FUNDED BY DEBT
December 6, 1991
Description
Amount
FY89 Excess revenue
$2,119,900
FY90 Budgeted addition
1,881,500
Designation from June 30,
1989 Fund Balance
1,500,000
Purchase of land-Cogbill Road 630,000)
Purchase building at 6701
West Krause Road 400,000)
Budgeted addition of excess
revenue 2,100,000
Purchase medical building for
future library site 735,000)
Funds to purchase land for
park on Lake Chesdin 600,000)
Budgeted but not appropriated
funds to purchase land for
school and park sites (2,000,000)
Fill dirt for cover repair
at Fort Darling Landfill 180,000)
Budgeted addition from FY91
revenues 4,000,000
Designated but not appropriated
funds to cover construction
contract for MH/MR/SA building
if bonds are not sold in
fall, 1991 (1,806,800)
Regional Jail Authority as
approved in the FY92 Adopted
Budget (which will be reim-
bursed) (1,000,000)
Balance
$2,119,900
4,001,400
5,501,400
4,871,400
4,471,400
6,571,400
5,836,400
5,236,400
3,236,400
3,056,400
7,056,400
5,249,600
4,249,600
00 104
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08/28/91 Provide funding for improve-
ments at Northern Area Landfill
to allow reallocation of
General Fund dollars to
recycling programs · 315,000) 3,934,600
08/28/91 Additional funding for
Bon Air Library expansion 275,500) 3,659,100
08/28/91 Add back MH/MR building
funds which were previously
deducted for construction 1,806,800 5,465,900
11/27/91 Appropriated funds for T.V.
arraignment equipment but
holding in reserve account
until prices and all costs
are confirmed 115,000) 5,350,900
The June 30, 1991 ending balance is an unaudited figure. When the
audited figure is available, the reserve balance will be adjusted.
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Prepared by
Accounting Department
November 39, 1991
SCHEDULE OF CAPITALIZED LEASE PURCHASES
Date
Lease
Purchase
Began
DescriDtion
Original
Lease
Purchase
Amount
Date
Lease
Purchase
Ends
Outstanding
Balance
11/30/91
APPROVED AND EXECUTED
12/83 Copiers $ 30,500 8/92 $ 5,592
7/87 School Vehicles 259,500 6/92 25,363
7/87 School Telecommunications
Equipment 239,046 7/92 37,566
10/87 Jail Addition 245,385 12/01 198,398
Data Processing 1,839,219 1,487,036
Hwnan Services 4,489,377 3,629,730
Courts Building 16~796.019 13~579..B36
23,370,000 18,895,000
6/88 800 MHz Equip. -
Rescue Squads 85,000 6/93 28,408
800 MHz Equip 9 -
Sheriff 140,000 46,572
Fire Pumpers 264,000 88,015
Fire Station Apparatus
and Furnishings 1,428,000 248,640
A T & T Phone Equip. 946,400 305,486
Filing System-
Treasurer 40,000 9,014
(Unallocated) 83.600 0
2,987,000 726,135
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Date Original Date
Lease Lease Lease Outstanding
Purchase Purchase Purchase Balance
Began Descriptions Amount Ends 11/30/91
10/88 School Copier $ 21,600 9/93 $ 9,514
12/88 Airport State Police
Hangar Additions 128,800 110,397
and County Warehouse 331~200 12/00 283.877
460,000 394,274
3/89 Geographic Information
System (uGISU) -
Automated Mapping
System 3,095,000 1/98 3,095,000
8/89 Data Processing Equipment 183,430 8/92 44,434
12/89 Data Processing Equipment 2,015,570 1/95 1,264,222
10/90 Mental Health, Mental
Retardation and
Substance Abuse
Computer Equipment 96~500 7/93 65.500
TOTAL APPROVED
AND EXECUTED $32,758,146 $24,562,600
PENDING APPROVAL AND/OR EXECUTION
None
a:caplease.doc.ll
00 108
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CHESTERFIELD COUNTY PUBLIC SCHOOL
CHESTERFIELD, VIRGINIA
The Public Meeting Room
9901 lori Road
Chesterfield, Virginia 23832
December 10, 1991
5:00 p.m.
SCHOOL BOARD MEMBERS
Jean P. Copeland-Chairman, Matoaca
Timothy Carter Brown-Vice-Chairman, Midlothian
John A. Cardeat M.D., Clover Hill
Elizabeth B. Davis, Dale
Marshall W. Trammell, Jr., Bermuda
Thomas R. Fulghum, Superintendent
~ AGENDA
REGULAR MEETING OF THE SCHOOL BOARD
5:00 P.M.
5:00 P.M. SESSION TO BE HELD AT THE SCHOOL ADMINISTRATION BUILDING
A. Executive Session
AGENDA
7:30 P.M.
7:30 P.M. SESSION TO BE HELD AT THE PUBLIC MEETING ROOM
A. Call to Order, Roll Call, Flag Salute - Mrs. Copeland, presiding
Boy Scout Troop 867
B. Acceptance of Minutes
November 12, 1991 (Regular Meeting)
December 2, 1991 (Work Session on Budget)
c~ Agenda Approval
D. Awards and Recognitions
#58 Recognition of Chesterfield County Public Schools Personnel Who
Developed the Hands-On, Kit-Based Science Program
E. Superintendent's Report
#45 1992 Chesterfield County Public Schools legislative Program
#46 October 1991 Enrollment Update
#54 Capital Projects Status Report
F. Action Items
00 108
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1. Consent Agenda
Human Resource
#52 Recommended Personnel Action for 1991-92
Operations and Finance
#51 Consideration of Bids for library Equipment for New Manchester
High School
#53 Request Approval of Petty Cash Reimbursement for November 1991
Disbursements
#55 Health Insurance Premium Credit for Certain Employees
#56 Supplemental Appropriation -. School Operating Fund (Debt
Service)
#57 Request for Supplemental Appropriation - School Operating Fund
#59 Virginia PTA State Budget Resolution
G. Non-Agenda Items
H. Discussion Agenda. (No public testimony will be accepted on discussion
agenda items.)
I~ Announcements, Communications, School Board Comments,
J. Executive Session (personnel, legal, land/property acquisition,
discipline)
K. Adjournment
General Information
The Chesterfield School Board meets on the second and fourth Tuesday of
each month with the exception of July when it meets'on the second Tuesday, August
when it meets on the Fourth Tuesday, November when it meets on the second
Tuesday, and December when it meets on the second Tuesday. The first meeting of
each month begins at 5:00 p.m.; the second meeting of the month starts at 7:30
p.m. All meetings are open to the public and are held in the Public Meeting
Room, 9901 Lori Road, Chesterfieldt Virginia. If the place or time is changed,
the public will be notified.
Following is the procedure by which the public may speak before the school
Board at any of the above meetings:
1. Persons wishing to be heard on action items must notify the
Superintendent's office by 2:00 p.m. on the day of the meeting.
2
00 110
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.
2. Persons who have requested to offer public testimony will be heard
when each item ;s considered.
3. Persons to be heard on non-agenda items will be heard during the
specified section of the meeting.
4. It is requested that an individual conduct his/her presentation in
three minutes; representatives of a group may speak for five
minutes.
5. Public delegations. Public delegations or their representatives are
required to submit in writing their request for hearing and their
proposals to the Superintendent at least five days prior to the
meeting at which they wish to be heard.
3
00 111
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CHESTERFI ELD~.;t COUNTY
BOARD OF SUPERVISORS
AGENDA
REPORTS
MEETING DATE; December 11, 1991
11.F.2.
REPORT ON: Roads Accepted, into the. state Secondary System
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ATTACHMENTS: YES rf NO 0
SIGNATURE:
~
COUNTY ADM 1 N I STRATOR
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00 -112
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COMMONWEALTH of VIRGINIA
RAY D. PETHTEL
COMMISSIONER
DEPARTMENT OF TRANSPORTATION
'401 EAST BROAD STR EEl
RICHMOND, 23219
November 25, 1991
GERALD E. FISHER
$T ATE SECONDARY ROADS ENG fN EER
Secondary System
Addition
Chesterfield County
Board of Supervisors
County of Chesterfield
P. O. Box 40
Chesterfield, VA 23832
MEMBERS OF THE BOARD:
As requested in your resolution dated August 28, 1991, the following
addition to the Secondary System of Chesterfield County is hereby approved,
effective December 2, 19916
ADDITION
LENGTH
SUGAR CREEK - PHASE 1
Route 3969 (Sugar Creek Way) - From Route 3970 to 0.06 mile
Northwest Route 3970
0.06 Mi
Sincerely,
4~e~
Commissioner
00
113
TRANSPORTATION FOR THE 21 ST CENTURY
805-9891
1 /, 0,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: np~pmhpr 11 r 1 qql
ITEM NUMBER:
11 G_
SUBJECT;
EXECUTIVE SESSION
COUNTY ADMINISTRATOR. S COMMENTS:
SUMMARY OF INFORMATION:
Executive session, pursuant to S 2.1-344(a) (7), Code of
Virginia, 1950, as amended, for consultation with legal counsel
pertaining to actual litigation regarding Robinson v. Higgins.
r
PREPARED BY~
.~
ATTACHMENTS: YES f
0800:1598:b44
Steven L. Micas
County Attorney
NO 0
SIGNATURE:
COUN~STRATOR
00 11 i'
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MOTION:
DATE:
SECOND:
RE:
CERTIFICATION OF EXECUTIVE SESSION
HELD IN CONFORMANCE KITH LAW
\vI-IEREAS, the Board of Supervisors has this day ad j ourned
il1tO Execu ti ve Ses sian in accordance wi th a formal vote of the
Board, and in accordance wi th the provisions of the Virginia
Freedorn of In formation Act; and
WHEREAS, the Virginia Freedom of Information Act effective
Jtlly I, 1989, provides for certification that SUCll Executive
Session was conducted in conformity with law.
NOW I TIIEREFORE, BE IT RESOLVED that the Board of County
Supervisors does hereby certify that to the best of each
member's knowledge, i) only public business matters lawfully
exempted from open meeting requirements under the Freedom of
Information Act were discussed in the Executive Session to
which this certification. applies, and ii) only such public
business matters as were identified in the Motion by which the
Executive Session was convened were heard, discussed or
considered hy the Board. No member dissents from this certifi-
cation.
Vote:
(by roll call)
The Board being polled, the vote was as follows:
AYES:
~lAYS :
ABSENT DURING VOTE:
ABSENT DURING MEETING:
**CERTIFIED**
CLERK TO THE BOARD
115
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
December 11, 1991
ITEM NUMBER:
LIJ 0
SUBJECT:
REVISIONS TO RESOLUTION OF SALE AND REFUNDING TRUST AGREEMENT FOR
DECEMBER 8, 1991
COUNTY ADMINISTRATOR. S COMMENTS:
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SUMMARY OF INFORMATION:
On November 27, 1991 the Board of Supervisors approved a Resolution of
Sale and Refunding Trust Agreement for the December 4, 1991 bond sale.
Both documents included language and numbers which were subject to change
based on market conditions and the final structuring arrangement for the
sale. The County successfully sold $82, 610 I 000 of bonds at a true
interest cost of 5.99% on December 4, 1991. The attached Resolution of
Sale and Refunding Trust Agreement have been revised by the county's bond
counsel to reflect all the necessary changes to complete the documents
for closing- the .~ale.
RECOMMENDATION:
~ '..
. ,
staff recommend that the Board of supervisors approve the attached
Resolution of Sale and Refunding ~Trust Agreement for the General
Obligation Public Impr~v~ment and Refunding Bonds, Series of 1991.
ATTACHMENTS: YES"
NO 0
SIGNATURE:
COUNT~STRATOR
ooS.9891
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A RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND
DELIVERY OF AN ISSUE OF NOT TO EXCEED FIFrY-FIVE MILLION DOLLARS
($55,000,000) PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC
IMPROVEMENT REFUNDING BONDS, SERIES OF 1991, OF mE COUNTY OF
CHESTERFIELD, VIRGINIA, FOR THE PURPOSE OF REFUNDING IN ADVANCE OF
THEIR STATED MATURITIES A PORTION OF THE COUNTY'S GENERAL
OBLIGATION PUBLIC IMPROVEMENT BONDSt SERIES OF 1985, AND A PORTION
OF THE COUNTY'S GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS,
SERIES OF 1986; PROVIDING FOR THE SALE OF SUCH BONDS TOGETHER WITH
THIRTY MILLION FIVE HUNDRED THOUSAND DOLLARS ($30,500,000) PRINCIPAL
AMOUNT OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS OF SUCH
COUN1Y HERETOFORE AUTHORIZED AS A COMBINED ISSUE DESIGNATED
"COUN1Y OF CHESTERFIELD, VIRGINIA, GENERAL OBLIGATION PUBLIC
IMPROVEMENT AND REFUNDING BONDS, SERIES OF 1991" IN AN AGGREGATE
AMOUNT NOT TO EXCEED EIGHTY-FIVE MILLION FIVE HUNDRED THOUSAND
DOLLARS ($85,500,000); PROVIDING FOR THE SALE OF SUCH BONDS; APPROVING
THE FORM OF SUCH BONDS; RATIFYING AND APPROVING THE FORM OF A
PRELIMINARY OFFICIAL STATEMENT AND AN OFFICIAL STATEMENT AND A
SUMMARY NOTICE OF SALE, A DETAILED NOTICE OF SALE AND AN OFFICIAL
PROPOSAL FORM RELATING TO SUCH BONDS AND THE DISTRIBUTION
THEREOF; APPROVING THE FORM AND THE TERMS, CONDITIONS AND
PROVISIONS OF A REFUNDING TRUST AGREEMENT, DATED AS OF DECEMBER
10,1991, BY AND BE1WEEN SUCH COUN1Y AND CRESTAR BANK, AS ESCROW
AGENT, AND AUTHORIZING THE EXECUTION AND DELIVERY OF SUCH
REFUNDING TRUST AGREEMENT TO SUCH ESCROW AGENT; DESIGNATING AND
GMNG IRREVOCABLE INSTRUCTIONS FOR THE REDEMP'rION ON JANUARY 15,
1996 OF SUCH COUN1Y'S THIRTY-1WO MILLION EIGHT HUNDRED THOUSAND
DOLLARS ($32,800,000) PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC
IMPROVEMENT BONDS, SERIES OF 1985, DATED DECEMBER 15, 1985 AND
MATURING ON JANUARY 15 IN EACH OF THE YEARS 1997 TO 2006, BOTH
INCLUSIVE, AND FOR THE REDEMPTION ON JULY 15, 1996 OF SUCH COUNTY'S
FIFTEEN MILLION SEVEN HUNDRED EIGHTY THOUSAND DOLLARS ($15,780,000)
PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS,
SERIES OF 1986, DATED JULY 15, 1986 AND MATURING ON JULY 15 IN EACH OF
THE YEARS 1997 TO 2006, BOTH INCLUSIVE; RATIFYING CERTAIN ACfS AND
PROCEEDINGS; AND OTHERWISE PROVIDING FOR THE ISSUANCE OF SUCH
BONDS
BE IT RESOLVED BY THE BOARD OF SUPER VISORS OF THE
COUNTY OF CHESTERFIELD, VIRGINIA:
SECTION 1. Findings and Determinations.. (a) Pursuant to Chapter 5 of
Title 15.1 of the Code of Virginia, 1950, as then in effect, elections duly called and held in
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the County of Chesterfield, Virginia (the "Countyn), on November 3, 1981, June 12, 1984 and
November 5, 1985 and Orders of the Circuit Court of the County dated December 30, 1981,
October 2, 1984 and December 17, 1985, and pursuant to resolutions adopted by this Board
on December 11, 1985 and December 18, 1985, respectively, there were authorized to be
issued, sold and delivered the County's $62,300,000 principal amount of General Obligation
Public Improvement Bonds, Series of 1985, dated December 15, 1985 (the "Series of 1985
Bondsn).
(b) Pursuant to Chapter 5 of Title 15.1 of the Code of Virginia, 1950, as
then in effect, an election duly called and held in the County on November 5, 1985 and an
Order of the Circuit Court of the County dated December 17, 1985, and pursuant to a
resolution adopted by this Board on July 23, 1986, there were authorized to be issued, sold
and delivered the County's $30,000,000 principal amount of General Obligation Public
Improvement Bonds, Series of 1986, dated July 15, 1986 (the uSeries of 1986 Bondstt).
(c) Pursuant to Article 5 of the Public Finance Act of 1991 (Sections 15.1-
227.44 through 15.1-227.51, both inclusive, of the Code of Virginia, 1950), the County is
authorized to issue refunding bonds, subject to the approval of the State Council on Local
Debt, to refund any or all of its bonds in advance of their stated maturities.
(d) On November 20, 1991, the State Council on Local Debt, in accordance
with the provisions of Section 15.1-227.46 of the Code of Virginia, 1950, adopted a
resolution approving the issuance by ,the County of an issue of refunding bonds in a
principal amount not to exceed $55,000,000 to refund in advance of their stated maturities
the Series of 1985 Bonds maturing in the principal amount of $3,280,000 on January 15 in
each of the years 1997 to 2006, both inclusive (the t1Refunded 1985 Bonds"), and the Series
of 1986 Bonds maturing in the principal amount of $1,580,000 on July 15 in each of the
years 1997 to 2005, both inclusive, and in the principal amount of $1,560,000 on July 15 in
the year 2006.
(e) This Board deems it advisable and in the best interest of the County
to authorize and provide for the issuance, sale and delivery pursuant to such Article 5 of the
Public Finance Act of 1991 of an issue of General Obligation Public Improvement
Refunding Bonds, Series of 1991, for the purpose of refunding in advance of their stated
maturities the County's Series of 1985 Bonds maturing on January 15 in each of the years
1997 to 2006, both inclusive, which Series of 1985 Bonds are outstanding on the date of
adoption of this resolution in the principal amount of $32,800,000 (hereinafter referred to
as the ttRefunded 1985 Bondstl), and the County's Series of 1986 Bonds maturing on July 15
in each of the years 1997 to 2006, both inclusive, which Series of 1986 Bonds are outstanding
on the date of adoption of this resolution in the principal amount of $15,780,000
(hereinafter referred to as the nRefunded 1986 BondsU).
(f) Pursuant to resolutions adopted by this Board on October lIt 1989,
November 28, 1990 and February 27, 1991, this Board has heretofore authorized the
issuance of General Obligation Public Improvement Bonds authorized for issuance at a
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referendum held in the County on November 8, 1988 and deems it advisable and in the best
interest of the County to provide at this time for the issuance, sale and delivery of
$30,500,000 principal amount of the General Obligation Public Improvement Bonds so
authorized.
SECTION 2. Authorization of General Obligation Public Improvement and
Refunding BondslO For the purpose of refunding in advance of their stated maturities the
Refunded 1985 Bonds and the Refunded 1986 Bonds, there are hereby authorized to be
issued, sold and delivered an issue of general obligation refunding bonds of the County in
a principal amount not exceeding $55,000,000 to be designated and known as "General
Obligation Public Improvement Refunding Bonds, Series of 199111 (hereinafter referred to
as the U1991 Refunding Bonds").
The 1991 Refunding Bonds shall be issued, sold and delivered as provided in
Section 3, together with $30,500,000 principal amount of General Obligation Public
Improvement Bonds of the County authorized for issuance at the referendum held in the
County on November 8, 1988 and pursuant to resolutions adopted by this Board on October
11, 1989, November 28, 1990 and February 27, 1991 (the I1Authorizing Resolutions"), as part
of an issue of general obligation bonds of the County in an aggregate amount not to exceed
$85,500,000 to be designated and known as nCounty of Chesterfield, Virginia, General
Obligation Public Improvement and Refunding Bonds, Series of 1991" (hereinafter referred
to as the "Bonds").
SECTION 310 Approval of the Details and Sale of the Bonds. The details of
the Bonds as set forth in the Detailed Notice of Sale of the County, dated November 22,
1991, relating to the Bonds (the ttDetailed Notice of Salelt), are hereby ratified, approved
and confirmed.
The Bonds shall be dated November 15, 1991; shall be numbered from No.
R-l upwards in order of issuance; shall be issued in fully registered form in the
denomination of $5,000 each or any integral multiple thereof; and shall mature on July 15
in each of the years and in the amounts set forth below, with the Bonds maturing in each
of the years specified below bearing interest payable on July 15, 1992 and semiannually on
each January 15 and July 15 thereafter, as follows:
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Year of Maturity
(July 15)
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
Principal Amount*
Year of Maturity
(July 15)
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
$1,635,000
1,935,000
1,955,000
1,980,000
5,365,000
6,890,000
6,815,000
6,745,000
6,665,000
6,585,000
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Principal Amount*
$6,520,000
6,450,000
6,385,000
6,320,000
2,845,000
1,525,000
1,525,000
1,525,000
1,525,000
1,525,000
· Preliminary, subject to change as provided in the Detailed Notice of Sale.
The County Administrator is hereby authorized to confirm the final principal
amounts of the Bonds as provided in the Detailed Notice of Sale and to approve the rates
of interest to be borne by the Bonds, provided that the true or Canadian interest cost
determined in accordance with the Detailed Notice of Sale shall not exceed seven percent
(7%). Anything in the Authorizing Resolutions to the contrary notwithstanding, the Bonds
may be sold at the prices specified in the Detailed Notice of Sale. It is contemplated by this
Board that this resolution shall be full and complete authority for the issuance, sale and
delivery of the Bonds and that no further action by this Board shall be required in
connection with such issuance, sale and delivery.
The Bonds shall be issued only in fully registered form without coupons. One
Bond representing each maturity will be issued to and registered in the name of Cede &
Co., as nominee of The Depository Trust Company, New York, New York C'DTC"), as
registered owner of the Bonds and each such Bond shall be immobilized in the custody of
DTC. DTC will act as securities depository for the Bonds.. Individual purchases will be
made in book-entry form only, in the principal amount of $5,000 or any integral multiple
thereof. Purchasers will not receive physical delivery of certificates representing their
interest in the Bonds purchased.
Principal, premium, if any, and interest payments on the Bonds will be made
by the County by wire transfer to DTC or its nominee, Cede & Co.., as registered owner of
the Bonds, which will in turn remit such payments to the DTC participants for subsequent
disbursal to the beneficial owners of the Bonds. Transfers of principal, premium, if any, and
interest payments to DTC participants will be the responsibility of DTC. Transfers of such
payments to beneficial owners of the Bonds by DTC participants will be the responsibility
of such participants and other nominees of such beneficial owners. Transfers of ownership
interests in the Bonds will be accomplished by book entries made by DTC and, in turn, by
the DTC participants who act on behalf of the indirect participants of DTC and the
beneficial owners of the Bonds.
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The County will not be responsible or liable for sending transaction statements
or for maintaining, supervising or reviewing records maintained by DTC, its participants or
persons acting through such participants or for transmitting payments to, communicating
with, notifying, or otherwise dealing with any beneficial owner of the Bonds. So long as the
Bonds are in book-entry only form, the County Treasurer will serve as Registrar and Paying
Agent for the Bonds. The County reserves the right to designate a successor Registrar and
Paying Agent for the Bonds if the Bonds at any time cease to be in book-entry only form.
The Bonds maturing on and before July 15, 2001 shall not be subject to
,
redemption prior to their stated maturities.. The Bonds maturing on and after July 15, 2002
(or portions thereof in installments of $5,000) shall be subject to redemption at the option
of the County prior to their stated maturities on or after July 15, 2001, in whole at any time
or in part on any interest payment date, in such order as may be determined by the County
(except that if at any time less than all of the Bonds of a given maturity are called for
redemption, the particular Bonds or portions thereof shall be selected by the Registrar by
lot), upon payment of the following redemption prices (expressed as a percentage of
principal amount of Bonds to be redeemed), together with the interest accrued on the
principal amount to be redeemed to the date fixed for the redemption thereof:
l .
Redemption Dates
(Both Dates Inclusive)
Redemption Prices
(Percentage of Principal Amount)
July 15, 2001 to July 14, 2002
July 15, 2002 to July 14, 2003
July 15, 2003 and thereafter
102%
101
100
The Bonds may be combined into one or more term Bonds which shall subject
to mandatory sinking fund redemption as provided in the Detailed Notice of Sale..
If any Bond (or any portion of the principal amount thereof in installments
of $5,000) shall be called for redemption, notice of the redemption thereof, specifying the
date, number and maturity of such Bond, the date and place or places fixed for its
redemption, the premium, if any, payable upon such redemption, and if less than the entire
principal amount of such Bond is to be redeemed, that such Bond must be surrendered in
exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued
equalling in principal amount that portion of the principal amount thereof not to be
redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for
redemption by first class mail, postage prepaid, to the registered owner of such Bond at his
address as it appears on the books of registry kept by the Registrar for the Bonds. The
Registrar shall not be required to exchange or transfer any Bond later than the close of
business on the forty-fifth (45th) day next preceding the date fixed for redemption of such
Bond or any portion thereof. If notice of the redemption of any Bond shall have been given
as aforesaid, and payment of the principal amount of such Bond (or the portion of the
principal amount thereof to be redeemed) and of the accrued interest and premium, if any,
payable upon such redemption shall have been duly made or provided for, interest on such
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Bond shall cease to accrue from and after the date so specified for redemption thereof. So
long as the Bonds are in book-entry only form, any notice of redemption will be given only
to DTC or its nominee. The County shall not be responsible for providing any beneficial
owner of the Bonds with notice of redemption.
When notice of redemption of any Bond shall have been given as hereinabove
set forth, such Bond (or the principal amount thereof to be redeemed) shall become due
and payable on the redemption date specified in such notice at a price equal to the principal
amount thereof and redemption premium, if any, thereon, together with the interest accrued
on such Bond (or on the principal amount thereof to be redeemed) to such date. Whenever
payment of such redemption price shall have been duly made or provided for, interest on
such Bond (or on the principal amount thereof to be redeemed) so called for redemption
shall cease to accrue from and after the date so specified for redemption.
All redeemed Bonds shall be cancelled and not reissued.
SECflON 4. Appointment of Registrar: Payment of Bonds: Bonds of
Registry: Exchanges and Transfers of Bonds.
(a) Appointment of Re~istrar. The County Treasurer at his office at
Chesterfield, Virginia, is hereby appointed Registrar for the Bonds (hereinafter referred to
as the If Registrar").
(b) Payment of Bonds. (i) At any time during which the Bonds of any
series shall be in fully registered form, the interest on the Bonds of such series shall be
payable by check or draft mailed by the Registrar to the registered owners of the Bonds of
such series at their addresses as the same appear on the books of registry as of the record
date for the payment of interest on the Bonds of such series, and the principal of and
premium, if any, on the Bonds shall be payable at the office of the Registrar.
(ii) At any time during which the Bonds of any series shall be in book-entry
form, the principal of and premium, if any, and interest on the Bonds of such series shall
be payable in accordance with the arrangements made with the depository for the Bonds of
such series..
(iii) The principal of and premium, if any, and interest on the Bonds shall
be payable in such coin or currency of the United States of America as at the respective
dates of payment is legal tender for public and private debts.
(c) Books of Registry: Exchanges and Transfers of Bonds. (i) At all times
during which any Bond remains outstanding and unpaid, the Registrar shall keep or cause
to be kept at its office in the Chesterfield, Virginia, books of registry for the registration,
exchange and transfer of the Bonds. Upon presentation at the office of the Registrar for
such purpose, the Registrar, under such reasonable regulations as it may prescribe, shall
register, exchange, transfer, or cause to be registered, exchanged or transferred, on the
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books of registry the Bonds as herein set forth, provided, however, that the Registrar shall
not be required to do so with respect to any Bond after the close of business on the forty-
fifth (45th) day next preceding any date fixed for the redemption of such Bond or any
portion thereoflO
(ii) Any Bond may be exchanged at the office of the Registrar for a like
aggregate principal amount of such Bonds in other authorized principal amounts of the same
interest rate and maturity.
(iii) Any Bond may, in accordance with its terms, be transferred upon the
books of registry by the person in whose name it is registered, in person or by his duly
authorized agent, upon surrender of such Bond to the Registrar for cancellation,
accompanied by a written instrument of transfer duly executed by the registered owner in
person or his duly authorized agent, in form satisfactory to the Registrar.
(iv) All transfers or exchanges pursuant to this Section 4(c) shall be made
without expense to the registered owner of such Bonds, except as otheIWise herein provided,
and except that the Registrar shall require the payment by the registered owner of the Bond
requesting such transfer or exchange of any tax or other governmental charges required to
be paid with respect to such transfer or exchange..
(v) All Bonds surrendered pursuant to this Section 4(c) shall be cancelled.
SECTION 5.. Execution and Authentication of Bonds: CUSIP Identification
Numbers..
(a) Execution of Bonds. The Bonds shall be executed in the name of the
County by the manual or facsimile signatures of the Chairman of the Board of Supervisors,
and the corporate seal of the County shall be impressed, or a facsimile thereof printed, on
the Bonds, attested by the manual or facsimile the Clerk of the Board of Supervisors,
neither of which signatures is required to be manual..
(b) Authentication of Bonds. The County Administrator shall direct the
Registrar to authenticate the Bonds and no Bonds shall be valid or obligatory for any
purpose unless and until the certificate of authentication endorsed on such Bond shall have
been manually executed by an authorized signatory of the Registrar. Upon the
authentication of any Bond the Registrar shall insert in the certificate of authentication the
date as of which such Bond is authenticated as follows: (i) if the Bond is authenticated prior
to the first interest payment date, the certificate shall be dated as of the date the Bonds are
delivered to and paid for by the initial purchasers thereof; (ii) if the Bond is authenticated
upon an interest payment date, the certificate shall be dated as of such interest payment
date; (iii) if the Bond is authenticated on or after the record date for the payment of
interest on the Bonds and prior to such interest payment date, the certificate shall be dated
as of such interest payment date; and (iv) in all other instances the certificate shall be dated
the date upon which the Bond is authenticated. The execution and authentication of the
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Bonds in the manner above set forth is adopted as a due and sufficient authentication of the
Bonds.
(c) CUSIP Identification Numbers. CUSIP identification numbers may be
printed on the Bonds, but neither the failure to print any such number on any Bonds, nor
any error or omission with respect thereto, shall constitute cause for failure or refusal by the
successful bidder for the Bonds to accept delivery of and pay for the Bonds in accordance
with the terms of its proposal to purchase the Bonds.. No such number shall constitute or
be deemed to be a part of any Bond or a part of the contract evidenced thereby and no
liability shall attach to the County or any of its officers or agents because of or on account
of any such number or any use made thereof..
SECflON 6. Tax Covenant. The County covenants and agrees to comply
with the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986 and
the applicable Treasury Regulations promulgated thereunder throughout the term of the
Bonds.
SECTION 7. Sources of Payment of Bonds. The full faith and credit of the
County shall be and is hereby irrevocably pledged to the punctual payment of the principal
of and interest on the Bonds as the same become due. There shall be levied and collected
annually, at the same time and in the same manner as other taxes are assessed, levied and,
collected, ad valorem taxes upon all property subject to taxation by the County, without
limitation as to rate or amount, sufficient to provide for the payment of the principal of and
interest on the Bonds as the same respectively become due and payable.
SECTION 8. Form of Bonds. The Bonds shall be in substantially the form
set forth below with such necessary or appropriate variations, omissions and insertions as
are incidental to their numbers, interest rates and maturities or as are otherwise permitted
or required by law or this resolution:
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UNITED STATES OF AMERICA
COMMONWEALTII OF VIRGINIA
COUNTY OF CHESTERFIELD
GENERAL OBLIGATION PUBLIC IMPROVEMENT AND REFUNDING BOND
SERIES OF 1991
REGISTERED
REGISTERED
No. R-
$
INTEREST RATE: MATURITY DATE:
DATE OF BOND:
CUSIP NO.:
166393
% July 15,
November 15, 1991
REGISTERED OWNER:
PRINCIPAL AMOUNT:
The County of Chesterfield (hereinafter referred to as the "CountyU), a
political subdivision of the Commonwealth of Virginia, for value received, hereby promises
to pay to the Registered Owner (named above), or registered assigns, on the Maturity Date
(specified above), unless this Bond shall have been duly called for previous redemption and
payment of the redemption price shall have been duly made or provided for, the Principal
Amount (specified above), and to pay interest on such Principal Amount on July 15, 1992
and semiannually on each January 15 and July 15 thereafter from the date hereof or from
the interest payment date next preceding the date of authentication hereof to which interest
shall have been paid, unless such date of authentication is an interest payment date, in
which case from such interest payment date if interest has been paid to such date, or unless
such date of authentication is within the period from first (1st) day through the fourteenth
(14th) day of the calendar month in which an interest payment date occurs, in which case
from such interest payment date if interest has been paid to such date, until the payment
of such Principal Amount (each such date is hereinafter referred to as an interest payment
date) at the Interest Rate (specified above) per annum, by check or draft mailed by the
Registrar hereinafter mentioned to the Registered Owner hereof at his address as it appears
on the books of registry kept by the Registrar, at the close of business on the last day
(whether or not a business day) of the calendar month next preceding each interest payment
date..
The principal of and premium, if any, on this Bond are payable upon
presentation and surrender hereof at the office of the County Treasurer of Chesterfield,
Virginia, in Chesterfield, Virginia (the URegistrar"). The principal of and premium, if any,
and interest on this Bond are payable in such coin or currency of the United States of
America as at the respective dates of payment is legal tender for public and private debts.
This Bond is on~ of a duly authorized issue of Bonds (herein referred to as
the nBondstl) of the aggregate principal amount of
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Dollars ($ ) of like date and tenor herewith, except for number, denomination,
interest rate, maturity and redemption provisions, and is issued for the purpose of refunding
in advance of their stated maturities certain outstanding general obligation public
improvement bonds heretofore issued by the County and for the purpose of financing the
costs of various capital improvement projects in and for the County, under and pursuant to
and in full compliance with the Constitution and statutes of the Commonwealth of Virginia,
including Chapter 5.1 of Title 15.1 of the Code of Virginia, 1950 (the same being the Public
Finance Act of 1991), an election duly held in the County under such Chapter 5.1 on
November 8, 1988, and resolutions duly adopted by the Board of Supervisors of the County
under such Chapter 5.1 on October 11, 1989, November 28, 1990, February 27, 1991,
November 13, 1991 and November 27, 1991.
The Bonds of the series of Bonds of which this Bond is one maturing on or
before July 15, 2001 shall not be subject to redemption prior to their stated maturities. The
Bonds of the series of Bonds of which this Bond is one (or portions thereof in installments
of $5,000) maturing on and after July 15, 2002 shall be subject to redemption at the option
of the County prior to their stated maturities on or after July 15, 2001, in whole at any time,
or in part from time to time on any interest payment date in such order as may be
determined by the County (except that if at any time less than all of the Bonds of a maturity
are called for redemption, the particular Bonds or portions thereof to be redeemed shall be
selected by the Registrar by lot), upon payment of the following redemption prices
(expressed as a percentage of the principal amount of Bonds to be redeemed), together with
the interest accrued on such principal amount to the date fixed for the redemption thereof:
Redemption Dates
(Both Dates Inclusive)
Redemption Prices
(Percentage of Principal Amount)
July 15, 2001 to July 14, 2002
July 15, 2002 to July 14, 2003
July 15, 2003 and thereafter
102%
101
100
If this Bond or any portion of the principal amount hereof shall be called for
redemption, notice of the redemption hereof, specifying the date, number and maturity of
this Bond, the date and place or places fixed for its redemption, the premium, if any,
payable upon such redemption, and if less than the entire principal amount of this Bond is
to be redeemed, that this Bond must be surrendered in exchange for the principal amount
hereof to be redeemed and the issuance of a new Bond equalling in principal amount that
portion of the principal amount hereof not redeemed, shall be mailed not less than thirty
(30) days prior to the date fixed for redemption by first class mail, postage prepaid, to the
Registered Owner of this Bond at his address as it appears on the books of registry kept by
the Registrar. If notice of redemption of this Bond shall have been given as aforesaid, and
payment of the principal amount of this Bond (or the portion of the principal amount hereof
to be redeemed) and of the accrued interest and premium, if any, payable upon such
redemption shall have been duly made or provided for, interest hereon (or on the portion
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of the principal amount hereof to be redeemed) shall cease from and after the date so
specified for redemption.
Subject to the limitations and upon payment of the charges, if any, provided
in the proceedings authorizing the Bonds of the series of which this Bond is one, this Bond
may be exchanged at the office of the Registrar for a like aggregate principal amount of
Bonds of the series of which this Bond is one, of other authorized principal amounts of the
same interest rate and maturity. This Bond is transferable by the Registered Owner hereof,
in person or by his attorney duly authorized in writing, at the office of the Registrar but only
in the manner, subject to the limitations and upon payment of the charges, if any, provided
in the proceedings authorizing the Bonds of the series of which this Bond is one, and upon
the surrender hereof for cancellation. Upon such transfer, a new Bond or Bonds of the
series of which this Bond is one, of authorized denominations and of the same aggregate
principal amount, will be issued to the transferee in exchange herefor.. Notwithstanding the
foregoing, the Registrar shall not be required to exchange or transfer this Bond later than
the close of business on the forty-fifth (45th) day next preceding any date fixed for the
redemption of this Bond or any portion hereof.
The full faith and credit of the County are hereby irrevocably pledged to the
payment of the principal of and interest on this Bond as the same become due.
This Bond shall not be valid or obligatory unless the certificate of
authentication hereon shall have been manually signed by an authorized signator of the
Registrar.
It is hereby certified, recited and declared that all acts, conditions and things
required to have happened, to exist and to have been performed precedent to and in the
issuance of this Bond and the series of which it is one, do exist, have happened and have
been performed in regular and due time, form and manner as required by law, and that this
Bond and the Bonds of the series of which this Bond is one do not exceed any constitutional
or statutory limitation of indebtedness..
IN WITNESS WHEREOF, the County, by its Board of Supervisors, has
caused this Bond to be executed by the manual or facsimile signature of the Chairman of
such Board; a facsimile of the corporate seal of the County to be imprinted hereon, attested
by the manual or facsimile signature of the Clerk of such Board; and this Bond to be dated
November 15, 1991.
[SEAL]
Attest:
Clerk of the Board of
Supervisors
Chairman of the Board of
Supervisors
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CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds delivered pursuant to the within-mentioned
proceedings~
By:
County Treasurer, as Registrar
Date of Authentication:
ASSIGNMENT
For value received, the undersigned hereby sell(s), assign(s) and transfer(s)
unto
(Please print or type name and address, including postal zip code, of transferee)
PLEASE INSERT SOCIAL SECURITY
OR OTHER TAX IDENTIFYING NUMBER
OF TRANSFEREE:
the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints
, attorney, to transfer such Bond on the books
kept for the registration thereof, with full power of substitution in the premises.
Dated:
Signature(s) Guaranteed
NOTICE: Signature(s) must be
guaranteed by a member firm of
The New York Stock Exchange,
Inc.. or a commercial bank or
trust company.
(Signature(s) of Registered
Owner)
NOTICE: The signature(s) above
must correspond with the name
of the Registered Owner as it
appears on the front of this
Bond in every particular,.
without alteration or enlarge-
ment or any change whatsoever.
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SECfION 9. Official Statement: Certificate Concerning Official Statement:
Ratification. (a) The County Administrator is hereby authorized and directed to execute
and deliver to the purchasers an Official Statement of the County, dated December 4, 1991,
relating to the Bonds (the ttOfficial Statemenf'), in substantially the form of the Preliminary
Official Statement, dated November 22, 1991, relating to the Bonds (the npreliminary
Official Statementtl), presented to the meeting of this Board at which this resolution is being
adopted, after the same has been completed by the insertion of the maturities, interest rates
and other details of the Bonds and by making such other insertions, changes or corrections
as the County Administrator, based on the advice of the County's financial advisors and
legal counsel (including the County Attorney and Bond Counsel), deems necessary or
appropriate; and this Board hereby authorizes the Official Statement and the information
contained therein to be used by the purchasers in connection with the sale of the Bonds.
The Preliminary Official Statement is "deemed final'J for purposes of Rule 15c2-12
promulgated by the Securities and Exchange Commission pursuant to the Securities
Exchange Act of 1934.. The County Administrator and the Director of Accounting are
hereby authorized and directed to execute on behalf of the County and deliver to the
purchasers a certificate in substantially the form referred to in the Official Statement under
the caption "Certificate Concerning Official Statement".
(b) The action of the County Administrator, the Deputy County
Administrator and other officers and employees of the County in causing to be published
the Summary Notice of Sale of the Bonds in The Bond Buyer on November 22, 1991, and
in causing to be prepared and distributed the Preliminary Official Statement, the Detailed
Notice of Sale and the Official Proposal Form relating to the Bonds, and the terms,
condition and provisions thereof are hereby approved, ratified and confirmed by this Board..
All actions and proceedings heretofore taken by this Board, the County Administrator, the
Deputy County Administrator and the other officers, employees, agents and attorneys of the
County in connection with the issuance and sale of the Bonds, are hereby ratified and
confirmed.
SECTION 10.. Approval of Form of Refunding Trust Agreement and Terms.
Conditions and Provisions Thereof: Execution and Delivery of Refunding Trust Agreement:
Appointment of Escrow Agent: Authorization of Subscriptions for SLGS. (a) The form of
the Refunding Trust Agreement, dated as of December 10, 1991 (the tlRefunding Trust
Agreemenf'), by and between the County and Crestar Bank, as Escrow Agent (the uEscrow
Agent"), presented to and filed with the minutes of the meeting of this Board at which this
resolution is being adopted, and the terms, conditions and provisions thereof, are hereby
approved, ratified and confirmed by this Board, and the County Administrator and the
Deputy County Administrator, or either of them, are hereby authorized and directed to
execute and deliver to the Escrow Agent the Refunding Trust Agreement in substantially
such form, together with such changes as shall be approved by the County Administrator and
the Deputy County Administrator, or either of them, upon the advice of counsel (including
the County Attorney or Bond Counsel), such approval to be conclusively evidenced by their
execution thereof.
.
.
- 14 -
(b) The appointment of Crestar Bank as Escrow Agent under the
Refunding Trust Agreement is hereby approved, ratified and confirmed by this Board.
( c) The County Administrator and the Deputy County Administrator of the
County, or either of them, are hereby authorized to execute, on behalf of the County,
subscriptions for United States Treasury Obligations .. State and Local Government Series,
to be purchased by the Escrow Agent from moneys deposited in the 1991 Refunding Trust
Fund created and established under the Refunding Trust Agreement. Such United States
Treasury Obligations - State and Local Government Series so purchased shall be held by
the Escrow Agent under and in accordance with the provisions of the Refunding Trust
Agreement. The County Administrator and the Deputy County Administrator of the
County, or either of them, are hereby authorized to execute, on behalf of the County, the
instruments required to be executed on behalf of the County in connection with the
temporary investment contemplated by Section 3(a) and Exhibit I-I of the Refunding Trust
Agreement.
SECflON 11. Application of Proceeds of 1991 Bonds. The proceeds of sale
of the 1991 Bonds shall be applied as follows:
(a) $21,000,000 of the proceeds of sale of the Bonds, being an amount
equal to the principal amount of the County's General Obligation Bond Anticipation
Notes, Series of 1991, dated June 13, 1991, shall be applied on December 13, 1991
to the payment the principal of such Notes at maturity.
(b) An amount equal to the interest accrued on the Bonds from their date
to the date of the delivery thereof and payment therefor shall be deposited in the
County's General Fund and applied on July 15, 1992 to the payment of a portion of
the interest payable on the Bonds on such date.
( c) Such amount of the proceeds of the Bonds, as shall be necessary to
provide for the payment of the interest on the Refunded 1985 Bonds and the
Refunded 1986 Bonds to their respective redemption dates and the redemption prices
of the Refunded 1985 Bonds and the Refunded 1986 Bonds shall be deposited with
the Escrow Agent under the Refunding Trust Agreement and applied as provided
therein. This Board acknowledges that the interest payable by the County on the
Refunded 1985 Bonds and the Refunded 1986 Bonds on January 15, 1992 may be
made payable by the Signet Trust Company, as paying agent for such Refunded 1985
Bonds and Refunded 1986 Bonds, and, if so, such interest payment will not be
payable by the Escrow Agent from moneys deposited under the Refunding Trust
Agreement.
(d) The balance of the proceeds of the Bonds shall be applied to the
payment of the costs of issuing the Bonds and to the purposes set forth in the
Authorizing Resolutions.
.
.
- 15 ..
SECTION 12. Designation of the Refunded 1985 and 1986 Bonds for
Redemption. (a) This Board hereby designates the Refunded 1985 Bonds maturing on
January 15 in each of the years 1997 to 2006, both inclusive, for redemption on January 15,
1996 at redemption prices equal to the respective principal amounts of the Refunded 1985
Bonds to be redeemed, together with the interest accrued thereon to such redemption date,
plus a premium of one-quarter of one percent (1/4 of 1 %) of such respective principal
amounts for each twelve (12) month period or part thereof between such redemption date
and the respective stated maturity dates of such Refunded 1985 Bonds, but not to exceed
two percent (2%) of such principal amount.. The County Administrator is hereby authorized
and directed to deliver to Crestar Bank, as Escrow Agent under the Refunding Trust
Agreement, irrevocable written instructions to give, or to cause the paying agent for the
Refunded 1985 Bonds to give, notice, in the name and on behalf of the County, to the
registered owners of the Refunded 1985 Bonds maturing on January 15 in each of the years
1997 to 2006, both inclusive, of the redemption of such 1985 Bonds, such notice to be given
at the times and in the manner and at the time or times provided in Section 4 of the
resolution adopted by this Board on December 11, 1985 authorizing the issuance of the
Refunded 1985 Bonds and to be in substantially the form set forth as Exhibit III to the
Refunding Trust Agreement..
(b) This Board hereby designates the Refunded 1986 Bonds maturing on
July 15 in each of the years 1997 to 2006, both inclusive, for redemption on July 15, 1996
at redemption prices equal to the respective principal amounts of the Refunded 1986 Bonds
to be redeemed, together with the interest accrued thereon to such redemption date, plus
a premium of one-quarter of one percent (1/4 of 1 %) of such respective principal amounts
for each twelve (12) month period or part thereof between such redemption date and the
respective stated maturity dates of such Refunded 1986 Bonds, but not to exceed two
percent (2%) of such principal amount. The County Administrator is hereby authorized and
directed to deliver to Crestar Bank, as Escrow Agent under the Refunding Trust Agreement,
irrevocable written instructions to give, or to cause the paying agent for the Refunded 1986
Bonds to give, notice, in the name and on behalf of the County, to the registered owners of
the Refunded 1986 Bonds maturing on July 15 in each of the years 1997 to 2006, both
inclusive, of the redemption of such Refunded 1986 Bonds, such notice to be given at the
times and in the manner and at the time or times provided in Section 6 of the resolution
adopted by this Board on July 23, 1986 authorizing the issuance of the Refunded 1986
Bonds and to be in substantially the form set forth as Exhibit IV to the Refunding Trust
Agreement.
SECTION 13.. Filing of This Resolution, The County Attorney is hereby
authorized and directed to file a copy of this resolution, certified by the Clerk of this Board
to be a true and correct copy hereof, with the Circuit Court of the County of Chesterfield.
SECflON 14. Invalidity of Sections, Paragraphs. Clauses or Provisions.. If any
section, paragraph, clause or provision of this resolution shall be held invalid or
unenforceable for any reason, the invalidity or unenforceability of such section, paragraph,
clause or provision shall not affect any of the remaining portions of this resolution.
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SECTION 15.. Headings of Sections.. The headings of the sections of this
resolution shall be solely for convenience of reference and shall not affect the meaning,
construction, interpretation or effect of such sections or of this resolution.
SECTION 16.. Effective Date. This resolution shall take effect upon its
adoption.
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REFUNDING TRUST AGREEMENT
This Refunding Trust Agreement (the "Agreement"), dated as of December 11,
1991, by and between the County of Chesterfield, Virginia (the "Issuer"), and Crestar Bank,
as escrow agent (hereinafter referred to as the tlEscrow Agent"),
WIT N E SSE T H:
WHEREAS, the Issuer has heretofore issued $62,300,000 aggregate principal
amount of its General Obligation Public Improvement Bonds, Series of 1985, dated
December 15, 1985 (the u1985 Bondstt); and
WHEREAS, the Issuer has heretofore issued $30,000,000 aggregate principal
amount of its General Obligation Public Improvement Bonds, Series of 1986, dated July 15,
1986 (the "1986 Bonds"); and
WHEREAS, concurrently with the execution hereof, the Issuer is issuing its
General Obligation Public Improvement and Refunding Bonds, Series of 1991, dated
November 15, 1991 (the u1991 Bonds"), a portion of the proceeds of which will be used for
the purpose of refunding in advance of their stated maturities (i) the 1985 Bonds maturing
in the principal amount of $3,280,000 on January 15 in each of the years 1997 to 2006, both
inclusive, such 1985 Bonds being currently outstanding in the principal amount of
$32,800,000 (the "Refunded 1985 Bonds.'); and (ii) the 1986 Bonds maturing in the principal
amount of $1,580,000 on July 15 in each of the years 1997 to 2005, both inclusive, and in
the principal amount of $1,560,000 on July 15 in the year 2006 such 1986 Bonds being
currently outstanding in the principal amount of $15,780,000 (the "Refunded 1986 Bonds"
and, collectively with the Refunded 1985 Bonds, the "Refunded Bonds"); and
WHEREAS, the 1991 Bonds are being issued pursuant to resolutions adopted
by the Board of Supervisors of the Issuer on October 11, 1989, November 28, 1990, February
27, 1991, November 13, 1991 and November 27, 1991, respectively (collectively, the "Bond
ResolutionU);
NOW, THEREFORE, in consideration of the foregoing and of the mutual
covenants herein set forth, the Issuer and the Escrow Agent agree as follows:
SECTION 110 Pledge of 1991 Bond Proceeds. To provide for the payment of
the redemption prices of the Refunded Bonds, plus interest accruing on such Refunded
Bonds from and after January 15, 1992 to the redemption dates thereof, the Issuer hereby
irrevocably deposits with the Escrow Agent, to be held by the Escrow Agent on behalf of
the Paying Agent for the Refunded Bonds and in trust for the benefit of the registered
owners of the Refunded Bonds, and irrevocably appropriates and sets aside exclusively for
the payment of the Refunded Bonds, subject to the terms and conditions hereinafter set
forth, the amount of $51,495,884.82, derived from the proceeds of sale of the 1991 Bonds,
being an amount which the Issuer and the Escrow Agent agree is sufficient to purchase the
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Government Securities (as hereinafter defined). Such amount shall be deposited by the
Escrow Agent in the 1991 Refunding Trust Fund hereinafter referred to and invested and
applied in the manner and for the purpose hereinafter set forth.
The Escrow Agent acknowledges receipt of the foregoing amounts.
SECTION 2. Establishment of Refunding Trust Fund: Deposit of Government
Securities. There is hereby created and established with the Escrow Agent a special and
irrevocable trust fund designated the "County of Chesterfield, Virginia, 1991 Refunding
Trust Fund" (the 111991 Refunding Trust Fundtl) to be held in the custody of the Escrow
Agent as a trust fund separate and apart from all other funds of the Issuer or of the Escrow
Agent, for the benefit of the registered owners of the Refunded Bonds. All moneys and
Government Securities set aside and held in trust in the 1991 Refunding Trust Fund shall
be applied to and used solely for the payment of the Refunded Bonds (including interest
accruing thereon from and after January 15, 1992).
SECTION 3. Purchase of Government Securities. (a) The Issuer hereby
directs the Escrow Agent to purchase on December 11, 1991, being the date of the delivery
of and payment for the 1991 Bonds, with $51,494,414.06 of the amount held in the 1991
Refunding Trust Fund, certain direct obligations of the United States of America, as set
forth in Exhibit 1-1 hereto and to collect the proceeds thereof on December 26, 1991 and
to purchase on December 26, 1991, with $51,576,400 of the amount held in the 1991
Refunding Trust Fund, certain direct obligations of the United States of America, as set
forth in Exhibit 1-2 hereto. The securities described in Exhibit I-I and 1-2 hereto are herein
referred to as the "Government Securities....
(b) The Issuer and the Escrow Agent hereby acknowledge receipt from
Grant Thornton, Minneapolis, Minnesota, of a certification that the Government Securities
mature as to principal and interest (without regard to any reinvestment of investment
earnings on such Government Securities) in such amounts and at such times as will assure,
together with any moneys held in the 1991 Refunding Trust Fund, the availability of
sufficient moneys (i) to pay when due the interest accruing on the Refunded 1985 Bonds
from and after January 15, 1992 to January 15, 1996; (ii) to pay when due interest accruing
on the Refunded 1986 Bonds from and after January 15, 1992 to July 15, 1996; (iii) to pay
the redemption prices of the Refunded 1985 Bonds maturing on January 15 in each of the
years 1997 to 2006, both inclusive, which are to be redeemed on January 15, 1996 (the
uRefunded 1985 Bonds Redemption DateU) at redemption prices equal to the respective
principal amounts of the Refunded 1985 Bonds to be redeemed, together with the interest
accrued thereon to the Refunded 1985 Bonds Redemption Date, plus a premium of one-
quarter of one percent (1/4 of 1%) of such respective principal amounts for each twelve
(12) month period or part thereof between the Refunded 1985 Bonds Redemption Date and
the respective stated maturity dates of such Refunded 1985 Bonds, but not to exceed two
percent (2%) of such principal amount; and (iv) to pay the redemption prices of the
Refunded 1986 Bonds maturing on July 15 in each of the years 1997 to 2006, both inclusivet
which are to be redeemed on July 15, 1996 (the uRefunded 1986 Bonds Redemption DateU)
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at redemption prices equal to the respective principal amounts of the Refunded 1986 Bonds
to be redeemed, together with the interest accrued thereon to the Refunded 1986 Bonds
Redemption Date, plus a premium of one-quarter of one percent (1/4 of 1%) of such
respective principal amounts for each twelve (12) month period or part thereof between the
Refunded 1985 Bonds Redemption Date and the respective stated maturity dates of such
Refunded 1986 Bonds, but not to exceed two percent (2%) of such principal amount.
(c) The Issuer and the Escrow Agent hereby agree that in reliance upon
the certification provided by Grant Thornton, Minneapolis, Minnesota, pursuant to Section
3(b) hereof, the Government Securities mature as to principal and interest (without regard
to any reinvestment of investment earnings on such Government Securities) in such amounts
and at such times as will assure, together with any moneys held in the 1991 Refunding Trust
Fund, the availability of sufficient moneys (i) to pay when due the interest accruing on the
Refunded 1985 Bonds from and after January 15, 1992 to January 15, 1996; (ii) to pay when
due interest accruing on the Refunded 1986 Bonds from and after January 15, 1992 to July
15, 1996; (iii) to pay the redemption prices of the Refunded 1985 Bonds maturing on
January 15 in each of the years 1997 to 2006, both inclusive, which are to be redeemed on
January 15, 1996 (being the Refunded 1985 Bonds Redemption Date) at redemption prices
equal to the respective principal amounts of the Refunded 1985 Bonds to be redeemed,
together with the interest accrued thereon to the Refunded 1985 Bonds Redemption Date,
plus a premium of one-quarter of one percent (1/4 of 1 %) of such respective principal
amounts for each twelve (12) month period or part thereof between the Refunded 1985
Bonds Redemption Date and the respective stated maturity dates of such Refunded 1985
Bonds, but not to exceed two percent (2%) of such principal amount; and (iv) to pay the
redemption prices of the Refunded 1986 Bonds maturing on July 15 in each of the years
1997 to 2006, both inclusive, which are to be redeemed on July 15, 1996 (being the
Refunded 1986 Bonds Redemption Date) at redemption prices equal to the respective
principal amounts of the Refunded 1986 Bonds to be redeemed, together with the interest
accrued thereon to the Refunded 1986 Bonds Redemption Date, plus a premium of one-
quarter of one percent (1/4 of 1%) of such respective principal amounts for each twelve
(12) month period or part thereof between the Refunded 1986 Bonds Redemption Date and
the respective stated maturity dates of such Refunded 1986 Bonds, but not to exceed two
percent (2%) of such principal amount.
(d) The Issuer and the Escrow Agent acknowledge that the interest payable
by the Issuer on the Refunded Bonds on January 15, 1992 will be made by the Paying Agent
for the Refunded Bonds in due course and will not be payable by the Escrow Agent from
moneys deposited with the Escrow Agent under this Agreement.
SECTION 4. Substitution of Government Securities. (a) Moneys deposited
with the Escrow Agent as described in Section 1 hereof, and used to purchase the
Government Securities, may, at the written direction of the Issuer, be reinvested in direct
obligations of, or obligations the principal of and interest on which are guaranteed by the
United States of America (the USubstitute Government Securities"), maturing as to principal
and interest in such amounts and at such times as will assure the availability of sufficient
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moneys to make payment of the principal and/or redemption prices, as the case may be, of
the Refunded Bonds, plus interest accruing on such Refunded Bonds from and after January
15, 1992 to the respective maturity or redemption dates thereof, all as set forth in Section
3 hereof; provided, however, that concurrently with such written direction, the Issuer shall
provide the Escrow Agent with (i) a certification of an independent certified public
accountant that such reinvestment complies with this Agreement, setting forth in reasonable
detail the calculations underlying such certification, and (ii) an unqualified opinion of
nationally recognized bond counsel to the effect that such reinvestment (1) will not cause
any 1991 Bond to be subjected to treatment as an "arbitrage bandit, as defined in Section
148 of the Internal Revenue Code of 1986 (the "Code"), and the regulations adopted under
such Section 148, as each is then in effect, and (2) is otherwise in compliance with this
Agreement..
(b) Any reinvestment authorized by this Section 4 shall be accomplished
by sale, transfer, request for redemption or other disposition of all or a portion of the
Government Securities then held in the 1991 Refunding Trust Fund with the proceeds
thereof being applied simultaneously to the purchase of Substitute Government Securities,
all as specified in the written direction of the Issuer.
SECfION 5.. Evidence of Transactions: Annual Report. (a) The Escrow
Agent shall deliver to the Treasurer of the Issuer a transaction statement describing each
transaction relating to the 1991 Refunding Trust Fund. Such transaction statement shall be
prepared and delivered to such Treasurer on a monthly basis.
(b) On or before August 1 of each year, the Escrow Agent shall deliver to
such Treasurer a statement describing the Government Securities held by it in the 1991
Refunding Trust Fund, including the income earned therefrom and the maturities thereof,
and any withdrawals of money from 1991 Refunding Trust Fund for the year ended June
30 of such year.
SECTION 6. Payment of Principal and Redemption Prices of and Interest on
Refunded Bonds.. On the respective interest payment dates subsequent to January 15, 1992
and on the redemption dates, as the case may be, for the Refunded Bonds, the Escrow
Agent shall transfer by wire to the Paying Agent for the Refunded Bonds, sufficient moneys,
as set forth in Appendix A hereto, from the matured principal of and interest on the
Government Securities held in the 1991 Refunding Trust Fund, or other moneys or
Substitute Government Securities held in such Fund, for the payment of the redemption
prices and the interest on the Refunded Bonds becoming due on such respective interest
payment dates or redemption dates.
The Paying Agent for the Refunded Bonds is Signet Trust Company (as
successor to Bank of Virginia Trust Company), in the City of Richmond, Virginia..
SECTION 7. Irrevocable Deposit: Express Lien. Subject to the terms hereof
and except as otherwise provided herein, the deposit of the moneys, Government Securities
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and any Substitute Government Securities in the 1991 Refunding Trust Fund shall constitute
an irrevocable deposit in trust solely for the payment of the Refunded Bonds (including
premium and interest accruing thereon from and after January 15, 1992) pursuant to the
terms of the Bond Resolution and this Agreement.. The registered owners of the Refunded
Bonds shall have an express lien on the principal of and interest on the Government
Securities, and on any moneys or Substitute Government Securities on deposit in the 1991
Refunding Trust Fund, until the proceeds thereof are paid out, used or applied in
accordance with this Agreement.
SECTION 8. Notices. I (a) The Escrow Agent shall without further
authorization or direction cause notice of the issuance of the Refunding Bonds in
substantially the form attached hereto as Exhibit II to be published once in The Bond
Buyer. a financial newspaper printed in the English language and customarily published on
each business day in the City of New York, New Yark, as soon as practicable after the
delivery of the 1991 Bonds, and in no case later than thirty (30) days after such delivery.
(b) The Escrow Agent shall give, or shall cause the Paying Agent for the
Refunded 1985 Bonds to give, notice of the redemption of the Refunded 1985 Bonds
maturing on January 15 in each of the years 1997 to 2006, both inclusive, in the name and
on behalf of the Issuer, in accordance with Section 4 of the resolution adopted by the Issuer
on December 11, 1985 authorizing the issuance, sale and delivery of the Refunded 1985
Bonds, such notice to be in substantially the form attached hereto as Exhibit III, by first
class mail, postage prepaid, to the registered owners of the Refunded 1985 Bonds at such
registered owners' addresses as shown on the books of registry, not less than thirty (30) days
prior to the Refunded 1985 Bonds Redemption Date.
( c) The Escrow Agent shall give, or shall cause the Paying Agent for the
Refunded 1986 Bonds to give, notice of the redemption of the Refunded 1986 Bonds
maturing on July 15 in each of the years 1997 to 2006, both inclusive, in the name and on
behalf of the Issuer, in accordance with Section 6 of the resolution adopted by the Issuer
on July 23, 1986 authorizing the issuance, sale and delivery of the Refunded 1986 Bonds,
such notice to be in substantially the form attached hereto as Exhibit IV, by first class mail,
postage prepaid, to the registered owners of the Refunded 1986 Bonds at such registered
owners' addresses as shown on the books of registry, not less than thirty (30) days prior to
the Refunded 1986 Bonds Redemption Date.
SECTION 9. Liability of Trustee. (a) The liability of the Escrow Agent to
make the payments required by this Agreement with respect to the Refunded Bonds shall
be limited to the funds deposited with it hereunder and the Government Securities and any
Substitute Government Securities. The Escrow Agent shall not be liable for any loss
resulting from any investment made pursuant to this Agreement in compliance with the
provisions hereof.
(b) In the event of the Escrow Agent's failure to account for any of the
Government Securities, Substitute Government Securities or funds received by it, such
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Government Securities, Substitute Government Securities or funds shall be and remain the
property of the Issuer in trust for the registered owners of the Refunded Bonds as herein
provided, and if for any reason such Government Securities, Substitute Government
Securities and funds cannot be identified, the assets of the Escrow Agent shall be impressed
with a trust for the amount thereof and, to the fullest extent permitted by law, the Issuer
shall be entitled to a preferred claim upon such assets until identification of such
Government Securities, Substitute Government Securities and funds is made.
SECTION 10. Termination. (a) This Agreement shall terminate upon the
payment by the Escrow Agent to the Paying Agent for the Refunded Bonds of all moneys
required by Section 6 hereof to be paid to such Paying Agent to provide for the payment
of the redemption prices of and interest on the Refunded Bonds.
(b) Any moneys remaining in the 1991 Refunding Trust Fund after all
payments required by Section 6 hereof to be paid by the Escrow Agent to the Paying Agent
for the Refunded Bonds shall have been made shall be paid to the Issuer by the Escrow
Agent, without further authorization and direction.
SECTION 11. Fees of Escrow. (a) The Issuer shall pay all necessary and
proper fees, compensation and expenses of the Escrow Agent and the Paying Agent for the
Refunded Bonds, including, without limitation, reasonable compensation for all services
rendered in the execution, exercise and performance of any of the duties to be exercised or
performed pursuant to the provisions of this Agreement, and all expenses, disbursements
and advances incurred in accordance with any provisions of this Agreement (including the
reasonable compensation and expenses and disbursements of its counsel).
(b) To the extent not paid out of the proceeds of sale of the Refunding
Bonds) the Issuer will pay the amounts described in Section 11(a) when billed.
(c) The Escrow Agent acknowledges that the above-specified provisions for
payment are satisfactory to it..
(d) In no event shall the amounts described in Section 11(a) be payable
from moneys or Government Securities or Substitute Government Securities on deposit in
the 1991 Refunding Trust Fund..
SECTION 12.. Duties of Escrow Agent: Evidence Upon Which Escrow Agent
May Act: Replacement of Escrow Agent. (a) The Escrow Agent agrees to perform all the
duties and obligations imposed upon it by this Agreement as well as those provisions of the
Bond Resolution applicable to the performance of this Agreement. The Escrow Agent
acknowledges receipt of a certified copy of the Bond Resolution.
(b) Subject to the provisions of Section 12(a), the Escrow Agent may
conclusively rely, as to the correctness of statements, conclusions and opinions therein, upon
any certificate, report, consent, notice, appointment or other direction made or given by the
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Issuer to the Escrow Agent which shall be deemed to have been sufficiently made or given
by the proper party or parties if executed on behalf of the Issuer by the County
Administrator of the Issuer.
( c) If the Escrow Agent shall cease to be eligible to act as Escrow Agent
hereunder or shall resign as Escrow Agent hereunder, the Escrow Agent, if requested by the
Issuer, shall execute such agreements, assignments and other documents as shall be
necessary to vest in a successor escrow agent all the title, rights, duties and obligations of
the Escrow Agent under this Agreement and in the Government Securities, Substitute
Government Securities and other funds deposited or to be deposited or 'received by the
Escrow Agent under this Agreement. Upon acceptance by such successor escrow agent of
the trusts created hereunder, all further title, rights, duties and obligations of the Escrow
Agent under this Agreement shall cease and determine and be discharged, except for rights
or liabilities thereto fore accrued to or by the Issuer or the Escrow Agent.
SECTION 13. Incorporation by Reference. The applicable and necessary
provisions of the Bond Resolution are incorporated herein by reference..
SECTION 14. Arbitrage Covenant.. Any other provision of this Agreement
to the contrary notwithstanding, the Issuer hereby covenants that it will not use, or permit
the use of, any proceeds of the Refunded Bonds or the 1991 Bonds, or of moneys or funds
held by the Escrow Agent under this Agreement that may be deemed to be the proceeds
of the Refunded Bonds or the 1991 Bonds pursuant to Section 148 of the Code, and
regulations adopted under such Section 148, as each is then in effect, in manner that would
cause any of the Refunded Bonds or the 1991 Bonds to be subjected to treatment under
such Section 148 as an "arbitrage bond", and to that end the Issuer shall comply with
applicable regulations adopted under such Section 148.
SECTION 15. Benefit of Agreement: Amendments.. (a) This Agreement is
made for the benefit of the Issuer and the registered owners from time to time of the
Refunded Bonds except as otherwise expressly provided herein. This Agreement shall not
be repealed, revoked, altered or amended without the written consent of all such registered
owners and the written consent of the Escrow Agent; provided, however, that the Issuer and
the Escrow Agent may, without the consent of, or notice to, such registered owners, enter
into such agreements supplemental to this Agreement as shall not adversely affect the rights
of such registered owners and as shall not be inconsistent with the terms and provisions of
this Agreement, for anyone or more of the following purposes:
(i) to cure any ambiguity or formal defect or omission in this Agreement;
(ii) to grant to, or confer upon, the Escrow Agent for the benefit of such
registered owners any additional rights, remedies, powers or authority that may
lawfully be granted to, or conferred upon, such registered owners or the Escrow
Agent; and
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(iii) to subject to this Agreement additional funds, securities or properties.
In the event this Agreement shall be supplemented by an agreement
supplemental hereto in accordance with the provisions of the immediately preceding
sentence, the Issuer shall notify, in writing, each rating agency which shall have been
theretofore requested to rate the Refunded Bonds of the proposed amendment to this
Agreement contemplated in such supplemental agreement prior to the effective date of such
amendment, and shall deliver to each such rating agency a copy of such agreement
supplemental hereto within thirty (30) days after the execution and delivery thereof. In the
event that Moody's Investors Service is to be notified pursuant to this Section 15 or Section
16, such notice should be addressed to: Moody's Investors Service, 9th Floor, Municipal
Rating Desk, 99 Church Street, New York, New York 10007.
(b) The Escrow Agent shall be entitled to rely exclusively upon an
unqualified opinion of counsel of recognized standing in the field of law relating to
municipal bonds with respect to compliance with this Section 15, including (i) the extent, if
any, to which any change., modification or addition affects the rights of the registered owners
of the Refunded Bonds, and the 1991 Bonds, and (ii) the extent, if any, to which any
instrument executed hereunder complies with the conditions and provisions of this Section
15.
SECfION 16. Severability. (a) If anyone or more of the covenants or
agreements provided in this Agreement on the part of the Issuer or the Escrow Agent to be
performed should be determined by a court of competent jurisdiction to be contrary to law,
such covenant or covenants, or such agreement or agreements, or such portions thereof,
shall be deemed severable from the remaining covenants and agreements or portions thereof
provided in this Agreement and the invalidity thereof shall in no way affect the validity of
other provisions of this Agreement or of the Refunded Bonds or of the 1991 Bonds, and the
registered owners of the Refunded Bonds and of the 1991 Bonds shall retain all the rights
and benefits accorded them hereunder and under applicable provisions of law. Notice of
any such determination and resulting severability shall be given to those rating agencies
described, and in the manner set forth, in Section 15.
(b) If any provision of this Agreement shall be held or deemed to be or
shall, in fact, be inoperative or unenforceable or invalid as applied in any particular case in
any jurisdiction or jurisdictions or in all jurisdictions, or in all cases because it conflicts with
any constitution or statute or rule of public policy, or for any other reason, such
circumstances shall not have the effect of rendering the provision in question inoperative
or unenforceable or invalid in any other case or circumstance, or of rendering any other
provision or provisions herein contained inoperative or unenforceable or invalid to any
extent whatever.
SECfION 17. Law and Place of Enforcement of this Agreement. This
Agreement shall has been made in the Commonwealth of Virginia and shall be construed
and interpreted in accordance with the laws of the Commonwealth of Virginia and any suits
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and actions arising out of this Agreement shall be instituted in a federal court in the Eastern
District of Virginia or in the Circuit Court of the County of Chesterfield, Virginia.
SECTION 18. Counterparts. This Agreement may be executed in several
counterparts, all or any of which shall be regarded for all purposes as one original and shall
constitute and be but one and the same instrument.
SECTION 19. Section Headings. The headings of the several sections hereof
shall be solely for convenience of reference and shall not affect the meaning, construction,
interpretation or effect of this Agreement.
IN WITNESS WHEREOF, the parties have each caused this Agreement to
be executed by their duly authorized officers as of the date first above written. .
COUNTY OF CHESTERFIELD
VIRGINIA
By:
Title: County Administrator
CREST AR BANK,
as Escrow Agent
By:
Title: