11-9-1994 Packet� CHESTERFIELD COUNT
BOARD OF SUPERVISORS Page i oL�i
AGENDA
Meeting Date: November 9, 1994 Item Number: 2
Su sect. COUNTY ADMINISTRATOR'S COMMENTS
�I County Administrator's Comments:
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County Administrator:
BoardAction Requested:
11 Summaryof Information:
■ 1!
Chief Joseph Pittman of the Police Department will brief the
Beard on the actions the County is recommending to assist the
City of Richmond with their crime initiative.
Preparer; Title: Clerk to Board of Supervisors
Theresa I.I. Pitts
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Attachments: 'des No
CHESTERFIELD COUNIO
BOARD OF SUPERVISORS page 1 °f=
AGENDA
Meeting Date: November9,199a Item Number: 60
ubiect:
worksession on First Quarter Performance Report and Revenue Forum
County Administrator's Comments:
No Action Requested
CountyAdministrator: _
BoardAction Requested:
Summary of Information:
When allocating resources to county departments, a performance -based method is
used whereby goals and objectives regarding service and program delivery are
directly linked to funds provided, As resources are scarce, the challenge of meeting
increased demands for service requires departments to be more efficient in carrying -
out their responsibilities.
By gay of the Quarterly Performance Report, departmental workload and
productivity is monitored in relation to the achievement of stated goals and
objectives. The report is produced and presented to the Board of Supervisors to
provide summary information and progress made in meeting department goals and
objectives.
4
Prcparer: Title:
Director of Budget . Management
# oo2
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Attachments: YesNo
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Summary of Information: (Continued)
Page 2 0�
In addition to the Quarterly Performance Report, the county has held semi-annual
Revenue Forums to which outside economists, businessmen, and academicians are
invited. This panel holds an open discussion with the county's management team
regarding current and Future economic conditions. The input obtained from the
Revenue Forum is very valuable, as economic conditions largely precipitate how
revenues are budgeted.
Revenue Forum will be held on Friday, November 4. Information regarding the
Forum will be forwarded to the Board on November 9.
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� CHESTERFIELD. COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: November 9, 1994 Item Number: 7.A.
Subject:
DEFERRED
Beulah United Methodist Church Case 94 NO111 Board of Supervisors
Decision
County Administrator's Comments: A
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County Administrator:
BoardActlou Requested.1
Board of Supervisors' decision on Case 94 No111.
Summary of Information:
On April 27, 1994, the Board conducted the public hearing and took input
from the applicant, persons in support and persons in opposition to this
request. The Board then closed the public hearing and, at the request
of Mr. Daniel, and delayed action on this case until May 11, 1994.
On May 11, 1994, the Board considered the zoning case, but deferred
action to November 9, 1994, and directed staff to explore the
feasibility of acquiring the site and integrating it into the Beulah
Elementary School property. Staff has completed this task and offers
the attached information.
Preparers Title:
Thomas E. acobson 1NO994 A:AGE
010
t .
Attachments: Yes - No
BOARD OF SUPERVISORS
J. L. McHALE' III, VICE CHAIRMAN
BERMUDA DISTRICT
ARTHUR S. WARREN
CLOVER HILL DISTRICT
HARRY G. DANIEL
DALE DISTRICT
EDWARD B. BARBER
MIDLOTHIAN DISTRICT
VACANT
MATOACA DISTRICT
MEMORANDUM
CHESTERFIELD COUNT
P.O. Box 40
CHESTERFIELD, VIRGINIA 23832-0040
TO: The Honorable Board of Supervisors
FROM: Lane B. Ramsey, County Administrator
DATE: October 26, 1994
SUBJECT: Beulah United MethodistChurch/Amoco Oil Properties
LANE B. RAMSEY
COUNTY ADMINISTRATOR
On May 11, 1994, the Board directed staff to explore the feasibility of acquiring the Amoco Oil
Company and Beulah United Methodist Church property and integrating it into the properties
with the adjacent Beulah Elementary School site.
Staff has contacted the landowners regarding the purchase of the properties. Ralph D. Spencer
of Harrison & Bates represents the church and has advised that a $5 0,000 offer with a one-year
occupancy by the church would receive serious consideration. John Cogbill, who represents
Amoco has advised that their price is $510,000, firm.
The School Administration had looked into the feasibility of purchasing the church property, and
incorporating it into the school site. Although Beulah Elementary is a small site and the
additional property would be beneficial, the buildings could not be utilized and would need to
be demolished. The cost of the property including the demolition exceeded the benefit of the
additional land.
If you need any additional information, or wish staff to proceed further, please let me know.
OT941OT651bd
Oil
Providing a FIRST CHOICE community through excellence in public service.
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REQUEST ANALYSIS
AND
RECOMMENDATION
94SNO 111
Beulah United Methodist Church
Dale Magisterial District
East line of Hopkins Road
REQUEST: Rezoning from Residential (R-7) to Agricultural (A) with Conditional Use to
permit access to Hopkins Road for commercial development planned on adjacent,
commercially zoned property to the south.
PROPOSED LAND USE:
Adjacent property to the south is zoned commercially and is planned for
development as a convenience center with gasoline sales. The owner/developer
of this adjacent commercial property wishes to use the southernmost portion of
the request property to provide access to Hopkins Road for this proposed
commercial use and its accessory parking area.
PLANNING COMMISSION R.ECOM1 TEND TION
RECOMMEND DENIAL.
STAFF RECOMMENDATION
Recommend approval for the following reasons
A. Although the Central _ Area _ Land Use and _ Transportation Plan designates the
request site for public/semi-public use, adjacent property to the south, at the
intersection of Hopldns and Beulah Roads, is zoned commercially and can be
developed for commercial uses. Approval of the request, to permit commercial
access on the request site for development on this adjacent property, would allow
better site layout and traffic circulation for any commercial use on this adjacent
property-
B. Given the proposed agricultural zoning on the remainder of the request property,
coupled with its current use as a church, transition" between the proposed
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commercial development to the south and existing non-commercial uses north of
the request site will be preserved.
(NOTE: CONDTTTGNS MAY BE IMPOSED OR THE PROPERTY OWNER MAY PROFFER
CONDITIONS. THE CONDITIONS NOTED WITH "STAFF/CPC" WERE AGREED UPON
BY BOTH STAFF AND THE COMMISSION. CONDITIONS WITH I H ONLY A "STAFF" ARE
RECOMMENDED SOLELY BY STAFF. OIL DITI TS WITH ONLY A "CPC" ARE
ADDITIONAL CONDITIONS RECOMMENDED BY THE PLANNING COMMISSION.)
f nMnTTTnm
(STAFF) This Conditional Use shall be granted for the purpose of providing a single
commercial access to Hopkins Road and internal traffic circulation to serge the
commercial development on Parcel 15 on Tax Map G-S (1). This access and
internal circulation shall be as generally depicted on the plan prepared by
Mozin o & Associates, Consulting Engineers, revised on March 4, 1993. (P)
GENERAL INFORMATION
Location:
East line of Hopkins Road, north of Beulah Road. Tax Map 66-8 (1) Parcel 13 (Sheet
22).
Existiniz Zonin
R-7
Size:
1. 3 acres
Existing. -Land Use:
Public/semi-public (Beulah United Methodist Church)
Adjacent Zonin Land Use:
North - R-7; Public/semi-public (Beulah Elementary School)
South - C-3 ; Commercial or vacant
Fast - R-7; Publlclsemi-pubhe (Beulah Elementary School)
Nest - R-72 C-2 With Conditional Use Planned Development, and C-3; Single family
residential and public/semi-public (Beulah United Methodist Church)
2 94SNO111/WP1NOV9BS
013
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PUBLIC FACILITIES
Utilities:
Public_ _Water _ System
There is an existing sixteen (16) inch water line located along Hopkins Road. In
addition, there is an existing twelve (12) inch water line located along Beulah Road. The
existing structure is currently connected to the public water system. The use of public
crater is required by Ordinance. The results of a computer simulated fire flow test
indicates that sufficient flow and pressure should be available to meet the domestic and
fire protection demands of the existing church. Fire flaw requirements are established
and coordinated 'through Fire Administration.
Public wastewater System
There is an existing eight (8) inch wastewater line located on -site. The existing structure
is currently connected to the public wastewater system. The use of public wastewater
is required by Ordinance. The results of a computer simulated hydraulic analysis
indicate that sufficient capacity should be available to accommodate the domestic waste
flags generated by the existing church.
Environmental:
Drains a and Erosion
Drains to Kingsland Creek via storm sewers and tributaries. No existing or anticipated
on- or off -site drainage or erosion problems. Off -site easements and drainage
improvements may be required to control increased runoff from site development.
Fire Service:
Bensley Fire Station, Company 3. The proposed land use will not generate additional
need for fire protection services.
Trans ortation
This Conditional Use request will permit direct access onto Hopkins Road and provide
internal circulation for development on an adjacent parcel. The adjacent parcel (Parcel
15 on Tax Map 6-8 (1)) located in the northeast corner of the Beulah Road/Hopkins
Road intersection, is zoned for commercial uses. Site plans have been submitted on that
adjacent parcel for a proposed convenience market with gasoline pumps. This
development is anticipated to generate approximately 1,600 average daily trips. 'These
3 94SNO1111wPINO 9BS
014
vehicles will be distributed along Hopkins road and Beulah Road which had 1992 traffic
counts of 10,247 and 6,041 vehicles per day, respectively.
The adjacent parcel has minimal frontage along Hopkins Road (approximately 150 feet) .
Based on traffic generated by the proposed convenience market, a right turn lane is
required with direct access to Hopldns Road. In order to construct a right tum lane
acceptable to the Virginia Department of Transportation (VDOT), the access must be
provided through the subject property. As part of the site plan review process, staff and
DOT have approved this access location, subject to the approval of this Conditional Use
request.
LAND USE
General Plan:
Lies within the boundaries of the Central Area Land Use and Transportation plan,, which
designates the property for public/semi-public use. The request property and surrounding
area lies within the boundaries of the proposed Central Area Plan amendment, which has
tentatively been scheduled for review by the Planning Commission in October 1994.
Area .Development Trends:
Development in the vicinity of the Hopkins Road/Beulah Road intersection is
characterized by a mix of agricultural, residential and commercial zoning and land uses,
plus public/semi-public (church and school.) uses. In addition, the Hopkins Road/Beulah
Road intersection has been realigned. In particular, prior to this realignment, the
commercially zoned property immediately south of the request site was part of a larger
commercially zoned property that has been developed as a shopping center at the
southeast quadrant of Hopkins Road and Beulah Road Relocated. with the realignment
of the intersection? Beulah Road was relocated south of the adjacent, commercia.hy zoned
property and now separates this property from the shopping center site.
Site Design:
The request site has been developed as a church complex with accessory parking. As
noted herein, adjacent commercially zoned property to the south is planned for
development as a convenience store with gasoline sales. Due to site configuration and
size, access to Hopkins Road for this property is planned along the southern portion of
the request site, which includes portions of vacated "old" Beulah Road right of way.
Conclusions:
Although the Central . Area Land Use and Trans'portation Plan designates the request site
for public/semi-public use, adjacent property to the south, at the intersection of Hopkins
4 94S O1111WPINOV9BS
ois
and Beulah Roads, is zoned commercially and can be developed for commercial uses.
Approval of the request, to permit commercial access on the request site for development
on this adjacent property, would allow better site layout and traffic circulation for any
commercial use on this adjacent property. In addition, given the proposed agricultural
zoning on the remainder of the request property, coupled with its current use as a
church, transition between the proposed commercial development to the south and
existing non-commercial uses north of the request site will be preserved. Wherefore,
approval of this request is recommended.
CASE HISTORY
Planning Commission Meeting (3/15/94)-,
The applicant accepted staff s recommendation, but did not accept the Planning
Commission's recommendation. There were several members of the Beulah United
Methodist Church present in support of the request.
There were a number of persons present in opposition to the request. Concerns were
expressed relative to the potential sale of alcoholic beverages in proximity to a church
and school; encroachment of commercial uses along the Hopkins Road Corridor; and
pedestrian and vehicular traffic safety.
Mr. Miller expressed concerns relative to traffic and pedestrian safety and the potential
precedent for further commercial development along the Hopkins Road Corridor.
On motion of Mr. Miller, seconded by Mr. Gulley, the Commission recommended denial
of this request.
A YES : Unanimous.
Board of Supervisors Meeting (4/27/94):
The Board conducted the public hearing and took input from the applicant, persons in
support and persons in opposition. The Board then closed the public hearing and decided
to delay their decision on this case until May 11, 1994, in order to allow Board members
to further consider the proposal..
94SNo111[ PlNOV9BS
016
Board of Supervisors' Meeting (5/11/94):
The Board continued action on this case and asked staff to assess the feasibility of
acquiring the site and incorporating it into the Beulah Elementary School property.
The Board of Supervisors on Wednesday, November 9, 1994, beginning at 2 : oo p. m . , will take
under consideration this request.
94SNO111/ PlNOV9BS
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Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
November 9, 1994 AGENDA
Item Number:
Page 1 0L 2
Subject; DEFERRED
Consideration of Zoning ordinance Amendment Relative to Signs
County Administrator's_ Comments:
add,
County d min i strato r:
BoardAction Requested:
Wft
Planning commission and staff recommend the Board of Supervisors adopt
the amendment to the Zoning ordinance relative to signs.
Summary of Information:
Staff is currently meeting with various groups to discuss concerns
raised during the public hearing on September 14, 1994. A detailed list
of concerns, staff responses and some recommended changes is attached.
In September, 1992, the Planning Commission initiated a comprehensive
evaluation of the County.' s sign standards by appointment of a Committee
comprised of business and residential leaders, sign company officials,
and two Planning Commissioners*
The Sign committee met 15 times over an 18 month period and, early in
the process, identified that existing standards were inequitable,
confusing and too diverse. The committee prepared a purpose statement
and goals to guide the preparation of the new ordinance and sought input
from the Retail Merchants Association of Greater Richmond, auto dealers,
Preparers [v-yee--, ia M-11h
Title:
r
Attachments: r Yes � No
]director of Planning
�, r
ti,•
i
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Summam-of Information: (Continued)
Page 2 0�?
movie theater operators and others. The committee also recognized a
need for a commitment from the County to enforce the sign ordinance once
it is adopted and developed alternatives to portable signs to allow
businesses to advertise special events in an effort to reduce the
constant enforcement activity associated with temporary portable signs.
After three public hearings and numerous work sessions, the Planning
Commission has recommended approval of the attached zoning ordinance
amendment.
At the Planning Commission's July 19, 1994, meeting the following
changes were requested by business interests, however, the items listed
below were not recommended by the Committee or the Planning Commission:
permit off -site directional signs advertising
residential property for sale (these signs have
been permitted in the past and are prohibited in
the recommended ordinance);
permit electronic message center signs similar to
the ones at Southern Electronic and Richmond Honda.
The Commission recommends these signs be banned.
Operators request these signs be allowed with a 4
second message change interval. The sign committee
recommended a 15 minute interval.
# 021
INDEX OF SPECIFIC AMENDMEENTS
Attached phase find the following Board Member directed Amendments:
• Residential directional or lead-in signs
0 Electronic changeable message signs
• Temporary "Now Hiring, Signs
Plus, the following staff supported Amendments which have minor affect upon the goals of the
Ordinance and which are not contrary to the efforts of the Sign Committee and Planning
Commission:
+ Public/semi-public use signs
0 Sign height calculation
0 order board signs
x
• Signs inside building r
0 opaque Requirements
5
0 window signs
0 Building mounted sign area calculation
Also included are the following:
0 A list of concerns and staff responses from the Public hearing
0 A list of concerns and staff responses from a meeting with representatives from
the business community
0 A list of concerns from the Retail Merchants Association
0 The draft Sign ordinance
0>
Residential Directional or Lead-lu Signs
See. 2I.1270.15 (2) (r)
r. Directional Signs.
000
Off -site directional. siWOMS.
For sale or rent directional signs. Temporary off -site real estate signs directing the way
to premises which are for sale or rent. Such signs shall be generic and limited to two
(2) signs per intersection. The message shad be restricted to the realtors association
trademark "R, r' "For Sale," and an arrow. Generic directivnals slim be removed 10
days after the =sfer of title or rental of such property.
Countywide Village
Area Heis!ht Area e zht
4 7 4 7
Open house directional signs. Temporary off site real estate signs, placed on private
property, directing the way to premises which are for sale or rent that are open to the
public for inspection shad. be erected only while the building is open to the public for
inspection and shall be removed when the agent or owner closes the building for public
viewing. Each real estate agent or owner shall be limited to one (I) signs per street
intersection and one (1) sign per premises bung rented or sold. The message shall be
restricted to "open house, " a directional arrow, the renal estate company or onerx s name,
the logo, phone number and the hours the building is open for 'inspection.
Countywide Village
Area Heicrht Area lei fit
4 7 4 7
T 1 I
Electronic Changeable Message Sigm
Add
Sec. 21.1-270.3 (3) (d)
000
d. Any flashing sign displaying flashing or xnteni-Littent lights, lights of changing degrees
of intensity or change or message, except for those displaying time, date and
temperature. A changeable copy sign whose message changes at intervals greater than
fifteen (15) minutes shall not be considered to be a flashing or moving sign.
000
Delete
Sec. ? 1.1-270.3 (3) ,a,)
000
Cr
Changeable signs - computer controlled variable message electronic signs.
000
SEP941 SF6ljab
' F 024
Temporary Now Hiring Signs
Sec. 2 l . l -270. . General Regulations.
(d) Signs not requiring permits.
(I) n. Temporary now hiring signs provided that they do not exceed four square feet in
area, are restricted to the single message "now hiring," are limited to no more
than one per business and are displayed only during periods a business is
accepting applications for employment.
025
0
0
PUBLICISDE-PUBLIC USE SIGNS
g. Public/semi-public uses. These include churches, schools, libraries, fire stations,
parks, rescue squads, water or sewer treatment facilities cemeteries.
When they front on roads which are at least four (4) lanes wide:
Countywide Village
Area Area
50 15 24 S
When they front on roads less than four (4) lanes wide:
Countywide Village
Area t Area t
32 15 24 8
S EP941S EP2 6!j ab
OL
(
Sign Height Calculation
Sec. _21.1-270.14. Calculation of Freestanding Sign Heim.
(a) Where the sign location lies below the road elevation nearest to it, the sign height
shall be measured from the road grade of the nearest travel lane to the sign to the
tog of the highest attached component of the sign or structure.
:. 027
Order Boards
Sec. 21.1-270 -7. Limitation on Specific Sins.
(d) Order Board Signs: One (1) detached order board is permitted for each stacking lane for
businesses with drive -through facilities. In addition, one (1) order board, not to exceed
four (4) square feet shall be permitted for each parking space or fueling location provided
such signs are attached to columns supporting a roof canopy and have a finish color
compatible with and similar to colors used on the canopy. These signs shall not be
included in calculating the number of freestanding signs or in calculating the total
aggregate sign area.
Signs Inside Buildings
Sec. 21.1-270. 3 .
(d) Signs not requiring permits.
000
(1) c. Any sign inside a building or other enclosure which is intended for viewing by
patrons inside the building or enclosure.
P S f
Opaque Requirements
Sec. 21.1 -2 0. 6 Sin Design and Setback Rgquirements
000
e . } Illumination. .
(2) Internal lighting for freestanding signs shall be limited to internal light contained within
translucent letters and/or logos and internally illuminated sign boxes, provided the
background or field on which the copy and/or logos are placed, is opaque. The area
illuminated is restricted to the sign face only. The direct or reflected illumination shall
not exceed 0.5 footcandles above background measured at the lot line of any adjoining
residential, townhouse residential, multi -family residential or agricultural parcel or public
right of way. Changeable copy boards may have a translucent sinfield.
i s ,
Windows Signs
Sec. 21.1--270-7. Limitation on S12ecif c Signs.
(a) 'windows Signs: Signs attached to doors or windows which are legible from outside the
building shall not exceed an area greater than fifteen (15) square feet or twenty-five (25)
percent of the total window or door area of any one face of the building.
031
I
w
0
Building Mounted Sign Area Calculation
Sec. 21.1-270. S Determination of Buildinp, Mounted Si n Area,
(a) The total building mounted sign area permitted for any project, development or use shall
be calculated at 1.25 square feet for each one (1) linear foot of building frontage,
provided that a minimum of twenty (20) square feet but no more than 150 square feet
shall be permitted. For buildings having frontage exceeding 150 feet, the permitted
building mounted sign area may be increased one (1) square foot for each additional three
(3) linear feet of building frontage. On individual sites or outparcels where freestanding
signs are permitted by another section, the permitted building mounted sign area may be
calculated at 1.75 square feet of sign area for each one (1) linear foot of building
frontage provided a freestanding sign is not erected. where individually mounted or
painted letters are used, the minimum area shall be increased to thirty (30) square feet.
Building frontage shall include canopy lengths in the case of service stations and other
uses providing drive -up windows.
032
0 0
SIGN ORDINANCE
PUBLIC HEARING COMMENTS
Concerns
Response & Staff Recommendation
• Committee recommended 20 foot
Pi 0 Commission voted to
freestanding sign height for
reduce these sign heights to 15 feet
freestanding businesses
No change recommended
• $570 Appeal fee on sign package too
Appeal fee i $260 (speaker was
expensive
mistaken)
• Appeals require too much time
Any appeal will be scheduled for
hearing at next appropriate Planning
Commission meeting (nlim'mum
three weeks/maximum six weeks)
• Sign area not sufficient to provide
Sign area for building -mounted signs
adequate advertising of businesses
is double amount permitted in
existing ordinance. Freestanding
sign area is determined separately.
Many bonus opportunities. This
answered in more detail on List of
Business Community concerns.
Do projects less than 300,000 square
Yes, these projects get 50 square
feet get freestanding signs? _
foot signs; 15 feet tall, same as
freestanding buildings.
• Sign permits are too expensive
•
Sign permit fees will be evaluated
during the next budget preparation,
to evaluate cost of permit vs. County
expense to process.
More businesses should have
*
Committee was heavily comprised of
participated on the committee
business representatives
Retail Merchants Association did not
0
An association representative
participate until last committee
attended 13th committee meeting and
meeting
provided written suggestions for
committee on October 15, 1993
033
10
0
Economic Development should have
participated in process
Cemeteries and water treatment
facilities permitted taller signs
than many businesses
"Average Road Grade" should be
changed to "road grade" for
purposes of calculating sign height
Two generic lead --in signs should be
permitted per intersection to
advertise residential real estate for
sale
• Enforcements need to be a priority
• Different types of businesses require
larger signs than others
•
0
Non -conforming signs should be
made to comply with adapted
requirements
Abandoned signs should be removed
Message interval for electronic
message signs should be 4 seconds
• Economic Development was
informed of committee but was not
actively involved.
• Staff recommends heights for these
signs be reduced to 15 feet.
Ordinance language has been
provided.
• Staff supports. Ordinance language
has been provided.
Staff and Board of Realtors supports.
Modified ordinance language has
been provided.
• Staff devotes 25 of all enforcement
time to signs presently. The
Chesterfield Business Council has
pledged support with enforcement
and staff has proposed legislative
changes to aid enforcement.
0 Draft Ordinance is intended to make
requirements uniform, consistent and
equitable. No change recommended.
0 The Sign Committee decided not to
amortize non -conforming signs.
Could be expensive for business
owners to replace these signs.
Draft Ordinance requires removal of
abandoned signs
• Committee recommended 15 minute
interval. Planning Commission
recommended prohibition of these
types of signs. No change
recommended.
034
9
0
• Service stations should be permitted
25 square feet of freestanding signs
area in addition to permitted sign
area to advertise prices
Convenience stores with restaurants
should be permitted double sign area
to advertise both businesses
# Similar businesses located on
opposite sides of streets have
different sign requirements
•
•
0
0
Why is opaque background
necessary?
Signs inside buildings seen from
outside should not be banned
Sign size inadequate for fast food
drive-in use
Use of banners should be expanded
lnflatables and balloons should be
permitted
Ordinance propose 2 bonus for
use of interchangeable copy signs on
freestanding signs . No change
recommended.
0 Ordinance provides sign area
limitations and bonus provisions
which has been judged by the Sign
Committee and Planning
Commission as being adequate. This
could apply to other businesses. No
change recommended.
Proposed Ordinance is designed to
make requirements same for similar
uses regardless of zoning of
prolrty •
• Established design standard for
commercial corridors since 1957.
Reduces night-time glare from signs.
Staff supports elimination of
requirement for building mounted
signs. Ordinance language provided.
• Draft Ordinance prohibits only those
interior signs which are intended for
view from outside of buildings.
Staff supports clarification language
provided.
• Sign area recommended by
committee and Commission. No
change recommended.
Current Ordinance prohibits use of
banners. Proposed Ordinance allows
banners 4 times a year.
• Prohibited except for community -
wide events. No change
recommended.
035
SIGN ORDINANCE
CONCERNS FROM MEETING BUSEWSS COMMUNITY
C oncern s
Increase calculation for building
mounted signs to compensate for
changing sign area calculation from
the area of each individual letter area
to the area of a block around each
individual letter .
Reduce project size from 300,000
square feet to 50,000 square feet.
Increase freestanding sign sizes as
follows:
(BUSINESS REQUEST)
Response
Staff supports increasing the
allowable sign area to 1.25 square
feet for each 1 foot of building
frontage. The existing ordinance
allows 1 square foot for each 2 feet
of building frontage, while the
proposed ordinance allows 1 square
foot for each 1 foot of building
frontage.
• Staff supports the Planning
Commission's recommendation for a
300,000 square foot minimum
project size for the additional sign
height and area.
• Staff supports the Planning
Commission's recommendation as
follows:
(PLANNING CONIlVIISSION'S
RECOMMENDATION)
Project Sin 300 000 square feet or greater
Height
Area
Height
Area
35'
250 sq. ft.
20'
100 sq. ft
�� S
(BUSWFSS REQUEST) (PLANNING COMMISSION'S
REC _ _ TIO
Freestanding Business Identification Sign or proiects less than 300,000 square feet
Parcels 5 acres or more Parcels 5 acres or more
Height Area Height Area
30' 100 sq. t. 15" 50 sq. ft.
Parcels less 5 acres Parcels less thanj acres
Height Area Height Area
5' 75 sq. ft. 15" 50 sq. ft.
Building Within Prof ects
Business
Office/Industrial
BusinessOffice/Indust.
Height
Area Height Area
Height Area
Height area
0'
80 sq. ft. 15' 32 sq. ft.
81 20 sq. ft
S' 32 sq ft
037
0
•
* Grant a bonus in freestanding sign
area for multiple franchises
(businesses) sharing one building as
follows:
5 0 increase in permitted area for 2
businesses
25 additional increase for 3
businesses
(i. e. , a convenience store on an
outparcel in a shopping center
would be allowed an 80 sq. ft. sign.
A convenience stare with gas sales
would be allowed a 120 sq. ft sign.
convenience stare with gas sales
and a fast food restaurant would be
allowed a 140 sq. ft. sign)
Eliminate requirement for opaque
backgrounds for signs.
• Do not regulate back lit awnings as
signs.
• Permit balloons, in flatables ,
searchlights, banners, pennants,
streamers, tents etc. for grand
openings, Customer Appreciation
Days, or changes of ownership either
four times a year for no more than
• S taff supports the Planning
Commission's recommendation
which does not allow these bonuses.
This requirement has existed in
portions of county since 19 87 . It
creates a sense of quality in
freestanding signs. Staff supports
elimination of this requirement for
building mounted signs only.
Ordinance language provided.
• Staff supports the Planning
Commission's recommendation
which includes back lit awnings as
signs. These elements are attention
getting devices, just like all signs,
and are typically urger and, if back
lit, could be more obtrusive than
other signs.
Staff . supports the Planning
Commission's recommendation
which prohibits the use of balloons,
inflatables, searchlights, pennants
and streamers. The recommendation
permits the use of banners for these
0
•
three days or twice a year for no
more than seven days.
Permit two signs four square feet in
area along a drive -up window lane
ahead of an order board to advertise
specials.
Treat outparcel buildings within
shopping centers as if they were
independent freestanding buildings.
Exempt them from sign package
limitations and give them equal
freestanding sign area and height to
freestanding building identification
signs.
Do not require sign packages or
expand number of available colors.
Initiate a separate Ordinance
Amendment which permits electronic
message signs as restricted uses in
certain zoning districts.
events. This is more flexible than
the existing Ordinance.
Order boards can be and are
designed to display special products
now, ie. , McDonald's value meals,
etc. Staff recommends no change.
Previous ordinances did not permit
shopping center outparcels any
freestanding signs. In 1989, the
Ordinance was amended to allow
small unobtrusive (8' high and 20 sq.
ft). signs for outparcels. Staff
supports Planning Commission's
recommended Ordinance.
Businesses on shopping center
outparcels are easier for customers to
locate if they advertise themselves as
a part of the shopping center.
• Sign packages have been required
since 1987 and have been required as
conditions of zoning even longer.
The Planning Commission has
limited sign colors in the past to one
color in its approval of sign
packages. Staff supports the
Planning Commission's
recommendation which allows 3
colors as a compromise to allow
greater flexibility for franchise
operators.
• Staff Supports.
OCT941OT31bd
039
Retail
Merchants
Association of
*jW&e Greater Richmond
ccmber 5, 19S4.
RVISIORS
lac.k McH ale, C �-
A. S __
==w=" Bier
# j D anie;
C',e Devmn, Dire=r Q - � 3b U*
prcmsed Che=�.e:a 5 iCrd'Mffi=C2
._ -bets.. of ±e...
c � .. sac�cn vi , c.- c c ss#s c'...7c� Stare* and
, �ae •tee +#ainiz= merabe inQe==Fel
cr a:o the Cher-= c!d AP cr wnar -.
Con-yenie= storms be 4017 when ca
tbLe fa=ge o e far frw standing A cc ny ic"
r
tors o: 4 � I-W s, and aow a ae:�r wend is co have
� _ -�
5 �.. a sr- a .�n� }order ±e same mar. 7 ae .
� I � [� or e ' .S SC.. �. m S sa the �aconai
�.,.ate � e:I
logo a� '� . � Div v yes; 'd S[ . a�I S S 7I"� 5,
' ' SIB
sip ;e i u z ss r given; ,d ?5 sq vex�.sc
P
• i � r.I.
past-�d (or a�e� " � e : _
=omr e:.�n would 'ae a tcml or' '15 sq. ft. offte-da---ir�
sip a= nor chose c ve ie ce stares w �� eve a. ��� ~ e
oniy. For a
convene= were � no send c. scl the allowable
would be :511 _. �.nA A
a - - --
e woui a Cis
e son � wj± a Bufle der its mor would be
corrv,� ' I •
75 s rses eil g
as w no �hme
ado . I ve
�
' 50 sq. .)
�- _
Z, Tne oreseat Sign Ord draft, on page W244 item 3 sties; Me .
deve1cper shall select three (3) cQlars tc be used 'oy tenanrs and ant
parcels. " If a Te;mm sezvic s�aaon is built on as ant pa-cel, a logy .
whichZras a tnatet�irc�v�uilit�a � to aswiat and design
would limey not be per aired. .
040
ec;utxve Off
ices s • 5101 1\4onumertt Avenue Richmond. VIrginis ''
S jan Orawl-
ME
' 1994
. 7
Rea oar's d colors uOt be Part of the
oar o Parcels, '' S� L diffiwx x r�
deTeloper miars whew. try bave 2 s=n or
regio remgnitiono
? e t23 ern (d.) � P = . act 7e�� ems- .. .
.. Mc. any s , a side a buUMUng or ot,"16 Nied or viewing by
within -t.e building or etnrzicnure
and w� is s s,cte m the ex�cr o� OU-MM9or
Recommend stiking the P&35e�"mii w 'is 120t TiSfDe from
axTznor of the lvifleffng
'gs be fig -M inrdgr, b t
�ae ior.4:542) - "Lzne.�,
Ab
tcoawinedWia�siu 4r aid or logos and :..A3�, j�
' o� * c��.d :r dehd an '].Ca die
�I3r
and ea
or ! vos Mre D e .
Rec
ramend a .� " herd b or .d
on W the mpy amd or lam padis opa
que.' T21e
Ca Mo- reeis :#a bnernaRy domdAps wtukt have a2nsuceut
backgmiindq and do mA 0.03 foatr_%=es shouid he mvided.
This TM M ffexffiiE17 at M2 theire
� . Remmmead mounted to whulaws to ad9ertZse products be
calcmiated at the ksser of L sq. fL or :517o of window spy
. aYsiisble an the hmZding.
.. b, B ttie ordh== jahide a pruraSivn for a "�ivW
IMdQ" �, d�rgaed and a{�pro� by tote cam (map orrT
Candy logu•)
7. Razzmmeffldtie orFmance inriude a prnVIRa which woaid pamit
the UM of b� far pm pose of &dTerds* s "mod
A permit would be Rgairci and the 9nd aQcniag Periad
csild2
a,ot �c�d a. seven (i� mnswstive dap paiods
S. Rec mmmead tie we of a bau= nvt to sum (7) comae
a�ai� #a adverse atim�i ry or major ss1e eveat faar a.
s�agie Iurstion' .
041
rocos a. i �
C-arcber-]�-
?3ce
r
av
e is our s Tor d the above recormen dcas. Shouidi ca hzve
: M. quescons, Diee lee me v. .
,m7in tw
�•B uI aa-rLrz
e mosey
der
042
• DRAFT •
(1) That Secrions 21.1-265 through 21.1-270.1 of the Qad—e,of the Coum of C ester -field,
1978, as amended, are hereby repealed.
C.,) That Secrions 21.1-2 70. 2 through 21.1-2 7 .1.5 ofthe Code -of the Coun v of Oi rer ,reld,
1978, as amended,, are added to read as follows:
Division 1. - Generall
See. 21.1-2 70.E Purpose, and Intent.
(a) The purpose and intent of this article is to regulate the use of publicly visible displays
or graphics; to profit and enhance the character of roadways and surrounding areas; to prevent
4.
' 'shing property values due to excessive signage; to safeguard the public use and nature of
roadways; and to minimize visual distractions to motorists along public roads.
(b) The regulations are specifically designed to:
(1) Pronnote maximum legibility of signs and to prevent their over -concentration as well
as excessive height, bum and area.
(2) Promote the safety of persons and property b requmng that signs not create a
hazard due to collapse, fire, coilision, decay, or abandonrnent4 do not obstruct fire
fighting or police surveillance; and do not crate t - 3 fffc haza by confusing or
distracting motorists or by imps ' the driver's ability to see ped S. obstacles
or other vehicles, or to read =fflc signs.
(3) Enable customers and ocher persons to identify and locate a business or service.
See. 21.1-270. . General Reeulatlons.
The following regulations appiy to all signs and are in addition to the regulations contained
elsewhere in this chapter.
(a) Appfic ble state and federal sign requirements sha11 be compiled with.
(b) Sign Permits Required and Permit Process
(1) county sign permit shall be required for a 1 signs over eight (8) square feet in.am
unless otherwise provided in this article.
(P.20) o sign for which a permit is rewired shall be without a permit_
(3) Application for permits shad be submitted on forms obtained at the Office of the
(Clean version of 4553.7)
043
Building Official. A permit will not be granted for a sign unless the applicant meets
the requirements of this article. Each applications be accompanied by scaled
drawings based on a survey plat, showing the location of the sign and property
identification by tax map and parcel number. Such applications shall include plans
showing the size, dimension and height of the sign. In the case of projecting sign
structures, complete specifications and methods of anchoring and support shall be
required. Each freestanding sign structure which rewires a sign permit shall have
the permit number and date of issuance permanendy affixed to the sign by the
owner In a location clearly legible from the ground. If deemed necessary by the
Director of Planning, upon erection of any sign (building mounted or freestanding),
a survey plat cerdfying the location, height or area of the sign shall be submitted
to the Planning Department verifying compliance with these requirements.
(4) Fig Fee
A non -ref undable Planning Irtent ti3in g and administrative fee shall
accompany al. sign permit applications.
(c) Prohibited Signs
(1) Sights Creating Obstructions Prohibited.
a. Sign structures shall not obstruct any window, door, fire escape, stairway,
ladder or opening intended to provide light, air or ingress and egress for any
building or structure.
b . Signs shall not be erected so that sight lines from public rights of way to other
signs are obstructed. Information regarding adjacent existing signs shall
accompany sign permit applications as requested by the Director of P g.
(2) Unsafe and Dangerous Signs Prohibited.
a. Whenever a sign or outdoor advertising structure becomes strucnn fly
unsafe through e, deterioration, infestation', improper maintenance or
any other reason and endangers the safety of a building or premises or
endangers the public safety, the Chief Building Official shall order that the
sign be made safe or removed,in accordance with the requirements of the
' Uniforin Statewide Binding Code and Article I of Chapter 6 of
this Code.
b. No sign shall be emoted, used, operated or maintained in such a manner
that, by reason of the position, shape or color, 'it may interfere with,
obstruct the view of or be confused with any authorized traffic sign, signal
or device.
1000i 4553 . S
c. No sign shy be constructed, erected, used, operated or maintained which
displays lights resembling or seeming to resemble lights customarily
associated with danger or such as are customarily used by police, fire, or
emergency vehicles.
d. Sign lighting shall be positioned and shielded so as not to impair the vision
of any motor vehicle operator or obstruct firefighting or police surveillance
or cause any direct glare into or upon any property other than the property
to which the sign may be accessory.
(3) Other Prohibited Signs.
In addition to any other signs which are prohibited by this article, the following
signs are prohibited:
a. Portable signs.
b . Any sign placed on utility poles or stop signs except for approved banners
ermted on approved supports. Signs may be attached to trees only on sites
which are experiencing land dishing activities.
c. Any moving or sound -producing sign intended to attract attention regardless of
whether or not the sign has a writ message or whether all or any part of the
sign moves by any means, including, by rotating, f3uttming or being set in
motion by movement of the atmosphere. This includes, but is not limited to,
hot or cold air balloons, infLatables, pennants, er, tinsel, propellers or
discs. This p ro9rdph does not apply to the hands of a clod operating as such.
However, within Vfflage Districts, the Director of Planning may approve such
signs for a period not to exceed two (2) days for special community events if
nod ed in advance in writing.
d_ Flashing signs.
e. Any sign displayed on a stationary vehicle when said vehicle is used primarily
for the purpose of and serving the function of a mobile or portable sign,
including, but not meted to, the paridng of a vehicle for a period of more than
twenty-four (24) hours except when such vehicle is paned in the driveway of
the residence of the operator or when the vehicle is paned to the side or rear
of a commercial building and is not visibie from adjacent public roads or is
loading or urdoading.
f. No freestanding sign shall be constructed so that any pordon of the sign or its
supports shall, overhang any portion of a building.
1 0:455 . S - 3 -
(CIe= version of 4553. i) r 045
t
0
ff.Ch
aneabie signs - computer controlled variable message electronic signs.
a) Signs nor Requiring Per -dts.
The fo[io�g signs may be erected without a sign permit but shall be in
accordance with the s=ctL r and sarery requirements or the nzrorin-Statewide
Buildina Code;
Z.
a. riiciai tr=L c signs, w=in g suns, signs main ca n ea b w or
,crove pmentai order, - ruie or re auiamaon.
b _ An sign or portion or a sign uses to identify a street address
prov aea that
no aumer� or letter is usea as the name or the business.
c. Any sign msiae a building or other %eMc." �v Bich is intended for vie -wing
by canons within she building or enc.:.osure ana wnich is hat visfbie morn
the a ire 'or o" the building or enclosure.
a; Non-=:iium'nared signs, riot more than Three ��� scual`�e feet in area,
rocnoiting trespassers. bur ana 1-1shina solickrors or far ng or announcing
adov'on or niahways nor ticte.r connrol; posted prooe�yr c erne watch ar=
y V •
or the ;owinor or unauthorLzea vehicles.
e. for+ of a or e rc:zitec r fearures or char~aczensacs aF a building
tha[ do not Include or Moiy a commermad message. 7nese include waif.
ur�s or oainzns aeccrat.e F1a.as, crosses, or mines, provided that :heir
m 4 . -
ao ,got eceea a height or tarty Beet_
Z. Tl c- control signs on private proverry. These signs include but are not
lim'Cea tc stop, One-way, ao acc enter and restricted paredng signs_
Cr_ Handicanwed par; n and ac^eSs Signs.
F ads. ambiems and 'ns'gnia or any nation, oolit-cal unit, crovernmenr,
campaign* or an eaucadonal, charitable, religious or s rn ar grou 7
oravidea that no tag pole shall e ;cze-d rorty (40) feet in betzhr.. in
as i�or , one t ag wnI in identifies a business, pudic or -Drivaie organ=aon
may be oennittea when disoia ea in a grau�ing ��rith any govern e:�tal t�ag�
provided no ��ag pole snap e.-cc Lorry (40) eet in he g t_
i. finder- nov r sins wirhin,s�cpving centers, ach store snail be perm Ue
ne sign not [c e.�ceea ei�hr� (8)square feet in area in Toni or iES main
enrrace .1ccarea under and a=chea io the root canopy ana mounted
sk oe} oencuc lar to the store ftnf_ 'Pm.
flis sign shall not recuire a sian oe=1E -
V i +
046
. I D Q -Q � � 1-15z- - I -
(Clean version of 4553.E
and shall not be deducted from the sign area permitted for the store.
j . Decorative flags at private residences and in shopping centers and office
P
atl , provided that they do not exceed a height of forty (40) feet or an
area of fifty (50) square feet:
L Where a shopping center or office park uses a common logo for
identification, multiple decorative flags may be displayed in the
development. However, flags advertising individual tenant names
and/or logos or conveying a commercial message shall not be
permitted.
u. Decorative flags dispiaying seasons, holidays or special occasions may
be displayed.
M.6 �h flag must be individually attached to a pale, mast�arm or other
device,
k. Ward stale signs not more than four (4) square feet in area. Such signs shall be
limited to a maximum of one (1) off premises and one (1) on premises. Signs
must be removed within forty-- tght (48) hours after the event.
1. Temporary real estate signs advmtising the sale or rent of the residential
•
p nuses.
i. Temporary on --site real estate signs adverng the sale or rent of the
p
remises shall not be 1Iu shall be maintained in good condition and
shall be removed witen (10) days after the transfer of tine or rental of
such
.i.
M Any lemitted temporary reai estate sign shall not exceed sip {�} square feet
in area.
1000: 553. 3 - -
(Clean version of 4553. ?) 047
M. Directional signs advertising special community events provided that they do not
exceed four (4) square feet in area, there is not more than one (1) per sit
intersection and they are removed within forty-eight (48) hours after the event
takes place. Before these signs may be installed, the Director of P must
be noted in writing of their location, message and length of display.
(2) The following signs shall be permitted in public rights of way subject to approval by the
Virginia Department of Transportation.
(a) Public signs posted by or on behalf of a government body.
(b) Signs which direct or regulate pedestrian or vehicular waffic.
(c) Bus stop signs posted by a public transit company or a government.
(d) Informadon signs of a public utility regarding its poles, lines, pipes or fac ties.
(e) Directional signs indicating the location of churches, schools, hospitals, pans,
scenic areas, historic areas, train stations or airports.
(3) Banners:
(a) Banners do not require a sign permit. Before a banner can be used, the applicant
roust notify the Direcwr of Planning in wilting, of the size, area, proposed location
and manner of fastening of the banner and receive approval thereof. Any banner
instIed without prior notification to and approval of the Director of P g shall
be removed immNiate.1y upon nodcation by the Planning Department and no other
banner shall be dispiayed on sine for ninety (90) days.
(b) A single banner not to exceed fifty (50) square feet in area may be used to advertise
a new business which has not installed its perrment signs provided the banner is
not used for more than t#zzrt (30) days-
(c) A single banner not to exceed fifty (50) square feet in area may be temporarily used
to advertise special events provided the banner is not used for more than fourteen
(14) days.
(d) The area of these banners may be increased in accordance with the following:
i. One (1) square foot for each two (2) feet of stone frontage in excess of 100 feet
provided that no banner exceed 150 square feet in area.
d. One (1) square foot for each fifty (50) feet the store is setback from the nearest
(Clem version of 4553. 048
i L G
0
public road provided that no banner shall exceed 150 mare feet in area.
u. No more than 250 square feet within vfllage areas when used to advertise
community events and displayed across public, roads.
(e) The time periods in paragraphs (b) and (c) shall be counted consecutively and a
banner shall not be erected more than four (4) times a year on the same property.
(4) Any lisp. ays which contain political., campaign, religious, educational or charitable
messages or which advertise events for non-profit organizations, provided that, such
displays sha, not exceed eight (8) ware feet in area, shah not exceed a height of five
(5) feet and, if applicable, shall be removed within thirty (30) days of the event they
advertise.
See. ? 1.1-270.4. Non Cnnfo rrnin and Ifleaal Sins.
.r�rwrw.r.f.rrr+
(a) If any condition unposed or accepted as part of any land use decision by the Board of
Supervisors is more restrictive than a requirement specified in this article the condition
shall control.
(b) Any sign not lawfufly existing prior to (insert effective date) and which could not have
been erected in accordance with the provisions of the ordinance then in effect, shall not
become a legal sign by the enac=ent of this article and shall be removed.
(c) Any sign lawfully a sting prior to (insert effective date) but which could not be erected
in accordance with the requirements of this section, shall be deemed to be a non-
confornling sign and may continue subject to the followmng conditions:
(I) the sign roust be properly mains fined.
(2) The sign must be in a safe condition.
(3) If a non -conforming sip is enlarged, changed or altered stru turaRy, the sign must
comply with all of the requirements of this article except as provided in paragraon
(d) below.
(4) No non�onforMM* g sign shall be repaired or refurbished at a cost in excess of
dtdM- five (35) percent of the replacement cost of the total sign structure, unless it
is brought into conformance with the requirements of this article. Normal
maintenance and copy change of outdoor advertising signs shad not be deemed to
be repair or refu6ishin costs.
(5) Nonconforming signs and their structures which are either destroyed or damaged to
the extent of fifty (50) percent or more of their appraised value shall not be rebut
loco: 4553.8 - -
(Cte= version of 4553.77) 049
0
or repaired except in conformance with this article,
(d) Any non -conforming sign may have a new face substituted for its old face without
effecting its non -conforming status. Further, any new tenant in a multi -tenant building
may erect new building mounted signs in conformance with this article without affecting
the non -conforming status of other signs on the building. Any tenant wishing to modify
existing signs, except to reface the signs, shall bring the modified signs into
conformance with this article.
(e) Any business which has closed shall be required to remove any on- or off premises signs
associated with the business within twelve months of the end of the calendar year durmng
which the business closed.
40
See. 21.1-270.z..Outdoor Advertising ids.
(a) Outdoor advertising signs shad be prohibited unless otherwise permitted within this
article.
(b) All nonconforming outdoor advertising signs existing on and after July 22, 1992, may
remain in pie after becoming nonconforming, provided that they are maintained in accordance
with this article, and provided further that after an outdoor advertising sign has been
nonconforming for seven (7) years, it shall be removed.
Sec. ?1.I- 270.6, Si-DesignSigg-Design and Setbacks R nix~ ents*
(a) With the exception of signs permitted to be placed in the right of way as per section
? 1.1-? i o, 3 (d) ( ), ad sips, including directional signs, shall be set back. at least fifteen 15) feet
from ail property lines, unless a crrmter setback is specified, or unless otherwise specified in this
article. However, along public rights of way, this setback may be reduced to a minimum of
twenty (20) feet from the edge of pavement or face of curb, but in no case shall the sign be set
back less than one (1) foot from the property line provided the -owner of such sign shall relocate
the sign to conform to the requirements herein at such time that the adjacent road is widened.
within the village District, the sign setback shall be five (5) feet from the right of way line.
Along roads which have proposed right of way expansion as delineated in the Comprehensive
Plan and such right of way has not been acquired, signs may be located within the proposed
right of way provided the owner shall relocate the sign in accordance with the requirements
stag herein once tfie rights of way are acquired.
(b) Sign Package Required: A comprehensive sign package for all signs within a proposed
development shall be submitted to the Planning Department for approval. The sign pac.ge
shall provide detailed renderings to include colors, sizes, lighting, and location for all signs
within any development.
l o00 : 455 3 , 8
{clean version of 4553.7} 050
(1) A unified system of signage and graphics shall be provided within an individual
development. The letter style, graphic display, and color of all signs and graphics
within a shopping center, office, business, commercial or industrial park shall be
simi3ar. Area, location, material, and color shall be compatible with buildings and
site design.
(2) The developer shall determine that either sign cans, canopy or awning signs or
individually mounted letters shall be used within the development.
(3) The developer shall select three (3) colors to be used by tenants and out -parcels.
Where sign cans are used, the background colors shall be similar.
(4) Notification of these determinations shall be submitted in writing to the Planning
Depar=ent for approval.
(5) Sign pages for developments shall be submitted in conjunction with the first site
plan sub rnimt d for approval within the project. In the event the applicant disagrees
with the decision of the Director of PL ning regarding the sign package, the
applicant may file an appeal to the Planning Commission in accordance with the
process as specified in section 2 i . I -?? (d) ,
(c) Changeable Copy Signs.
(I) Changeable copy cannot be incorporated into a sign face unless the changeable
component of the sign face occupies less than half the total area of that sign face
except for movie theater signs.
(21) If changeable copy is used, it shall be located adjacent to or integrated into the sign
face.
} Lettering of changeable copy shah. be of a single, spiv, easily legible lettering
style and shah. be of uniform color and size throughout the changeable copy portion
of the sign.
A Grass, live groundcover, shrubs and trees consistent with other site plantings, shad be
provided around each individual permanent freestanding sign. The landscaping required
by this section snail be depicted on site or landscaping plans_
(e) Illumination.
(1) External lighting shall be limited to light fixtures using white, not colored, lighting
and shall not be bdnidng, fluctuating, or moving. E�xterr�al lighting shall be
provided by concealed and/or scned spots or floods and shall be anranged and
l boo : 45. 8 -9- 051
',= version of 4553.7)
j
installed so that direct or reflected ill um inadon does not exceed 0.5 footcandles
above background measured at the lot line of any adjoining residential, townhouse
residential, multi -family residential, or agricultural district or public right of way.
(2) Internal lighting shalt be limited to internal light contained within =nslucent letters
and/or logos and internally illuminated sign boxes, provided the bacgrodnd or field
on which the copy and/or logos are placed, is opaque. The area Muminated is
restricted to the sign face only. The direct or reflected illummation shall not exceed
0.5 footcandles above bacaro and measured at the lot Line of any add oinin g
residential, townhouse residential., multi -family residendai. or agricultural parcel or
public right of way. Changeable copy boards may have a translucent sign.fleld.
See. 2 x .1-270.7. Ur nitation on Specific Si .
(a) Window signs: Signs attached to doors or windows which are legible from outside the
building shall not exceed an area greater than twenty-five (25) percent of the total window or
door area of any one face of the building.
(b) Directional Signs: Directional suns such as enter, exit, employee paring* or shipping
and receiving shall be limited to no more than two (2) per public road entrance which snail be
legible from the adjacent public road. Business logos may be permitted on directional signs
provided the logo(s) does not occupy more dean ?S % of the directional sign face. Business
names will not be permitted. These signs where provided shall accurately indicate actuai t-affic
patterns.
(c) On -site Directory Signs: On -sits dire=ry signs shall be meted to no more than one
(1) per vehicular entrance into the project. On -site directory signs shall either be screened by
landscaping or located so that they are not legible outside a project. These signs shall not be
included in calculating the number of fr=t nding signs permitted or in calculating the total
aggregate sign area-
(d) One (1) detached order board is permitted for each staging lane for businesses with
drive -through facilities. These signs shad not be included in calculating the number of
freestanding signs permitted or in calculating the total aggregate sign area.
(e) Scoreboards and other signs advising goods, services or products shall be putted
within ball diamonds, ball fields, racetracks, stadiums, arenas or other facilities accor mcwdating
sporting events or activities. Where such signs are not visible from oft' the property, there shall
be no limitation of size or height. when such signs are visible from off the property, they shall
not exceed sixty-four (64) square feet in area each. In addition, they shall be a ached on the
interior of a fence or waH enclosing the facility and shall not exceed the heicyht of the fence or
wail. However, where a fens: or wail is not provided, the scoreboard or sign shall not exceed
a height of eight (8) feet and shall be located so that it is not intended for view off the property.
1000.4 53.8 ; 10
(Clem version of 4553.7) 052
(f) Multi -tenant office buildings which only provide common entrances for all tenants shall
be permitted a maximum of two (2) building mounted signs, no more than one (1) of which shall
be visibie at one time from off the property. Additional building mounted tenant identification
signs not to exceed three ) square feet In area or mounted no higher than the main entrance
shall be permitted provided the total area of all signs does not exceed the area permitted for the
building.
(g) Barber poles which are used to advertise establishments which cut hair shall be permitted
to revolve only when such poles are located within village districts. Such. poles shall be building
mounted and not ding.
I�i�on_ 11- Building. Mounted Sias
See. 21.1-270.5. Determination of Building. Mounted , ,fin Area.
(a) The totai building mounted sign area permitted for any project, develop men t or use shall
be calculated at one (1) square foot for each one (1) linear foot of building frontage,
provided that a minimum of twenty (20) square feet but no more than 150 square Feet
shall be permitted. For buildings having frontage exceeding 150 feet, the permitted
building mounted sign area may be increased one (1) square foot for each additional
three (3) bear feet of building frontage. On individual sites or outparcels where
freestanding signs are permitted by another section, the permitted building mounted sign
area may be calculated at 1.75 square feet of sign area for each one (1) bear foot of
building frontage provided a fteesmnding sign is not . Where individually
mounted or painted letters are used, the ' urn area sha.I be increased to thirty (30)
square feet. Building frontage shall include canopy lengths in the case of service
stations and other uses providing drive -up windows.
Sec. ? 1.1-2 70.9. Calculation of Building Mounted Sim Area*
Building mounted signs shall be calculated as follows*
(a) Pro'ecdn sites. The area of a projecting sign shall be calculated as the arm of a
rectan ie which encompasses the extreme limits of each individuai sign face including
all advertising surfaces, background, g and ornamentation which is visible from
any direction at one tinge.
(a) Canol2v or awnincr slzns. Canopies or awnings that are internally lighted and covered
with fabric, plastic or other similar translucent material that =smit light shall be
considered signs and shad be prohibited regardless of whether or not sign copy,
characters or logos are displayed upon them. Canopies or wings containing lighting
ctures which illuminate ordy items below the canopy or awning, but not the canopy or
awning itself, shall not be considered signs unless the canopy or awning contams sign
1000:4553.8 11
(Clean version of 4553.7)
053
L k r
copy, characters or logos. Canopies or awnings that have no internal lighting shall not
be considered signs unless the canopy or awning contains sign copy, characters or logos.
Where canopies or awnings contain sign copy, the area of these signs shall be measured
by calculating the total area of the surface upon which the sign copy is located.
(c) Individually mounted or aintede±ters. The area of individually mounted. sign letters
or painted letters applied directly to the building face and which are not further
ernphasi. ed by an architectural or painted element of the building shall be calculated as
the sung of the area within a series of rectangles which encompasses each individual
letter or logo.
(d) All other buildincr mounted si s. The area of aU other building mounted signs., to
include signs written in cursive, shall be measured as the area within a single rectangle
which encompasses the extreme Emits of ail letters, logos, advertising surfaces,
background, fiwning, ornamentation or sign cans. Letters and logos not arched and
not provided on sign cans, boxes or awnings may be separately calculated by enclosing
them within their *own rectangle.
Sec. 21.1- 270,_10. _ u3ifle_Fam ly Residences
(a) Signs used for the purposes of displaying the name of a douse or a home occupation for
a single family residence shall be non -illuminated and no larger than one (1) square foot
in area.
See.,. 1.1-2 70.11. ,All -Other- Buildin„ &
(a) where the side or rear lot line adjoins a residential, townhouse residential, multi -family .
residential. or agricultural district, the building mounted signs shall be attached flat
against the building and shall not face the adjac: nt lot an such districts unless such sign
is located at least 150 feet from such district.
(b) Signs may be mounted perpendiculariy to a building provided that no sign shall project
more than thirty 30) inches from the building, roof or canopy system, exceed a face to
face thickness of six (6) incises or exceed the height of the soffit.
(c) No building mounted sign shall project above the roof line or parapet wail of any
building.
(d)
On a.11 commercial buildings which border roads or driveways or parsing lots intended
for use by the general public on both the front and rear sides, the sign area for a single
tenant which extends from front to back of the building may be increased by 100%
provided that the sign area exposed to any single sit or view is not increased beyond
what is normally permitted. This bonus shall be calculated based upon the maximum
I000:455 - x
(Clean version of 4553 . i ) 054
area of building suns permitted before any other bonus area is added.
(e) The um aggregate area of building mounted signs may be inc b fifty
percent (50%) for buildings on lots located at the intersection of public roads provided
that the sign area exposed to any single st=t is not increased beyond what is normally
permitted. This bonus shaU be calculated based upon the maximum area , of building
signs permitted before any other bonus is added.
Di ` ion Ill. - Freestandintr SiM
See. 21.1-270.12 Freestandinsri Desiarn.
(a) Monument, pylon or mast arm style freestanding signs may be provided. All structural
supporting elements of freestanding signs shall be covered with a material having a
sinar It color and fish to the building which it advertises.
(b) Any freestanding sign in an 0-I or C--1 District shall conform to the Village standards.
(c) Any sign area may be increased by twenty-five percent (25 %) if an interchangeable copy
sign is included, except for those signs advertising movie theaters.
See. 21.1-270.1 ., Calculation of ndin
The area of a ftre=ding sign face shah. be computed by means of the smallest square,
circle, rectangle, triangle, or combination thereof that will encompass the extreme limits of the
writing, representation, emblem, color, or other display, together with any material or color
forming an integral part of the background of the display or used to differentiate the sign from
the backdrop or structure against which it is piaced, but not including any suppordng framework,
bracing, or decorative wall or fence when such wail or fence otherwise meets these or other
regulations and is clearly incidental to the display itself. For a sign consisting of two (2) or
more sides, where the interior angle- between any of the sides exceeds ninety (90) degees, the
third and each succeeding ,sign face shall be counted when caicuiating sign area.
See. ? 1.1-270.14. Calculation of Freestanding Simon Remit.
(a) where the sign location lies below the road elevation nearest to it, the sign height shall
be measured from the average road grade of the nearest travel lame to the sign to the top
of the highest attached component of the sign or structure.
(b) Where the sign location lies above the road elevation nearest to it, the sign height shall
be measured from the normal finished grade of the site to the top of the highest attached
component of the sign or structure. Ardflcia y in g the height of the sin b
1000:4553, 8 0 -
(Cleaa version of 4553.7)
berming or mounding dirt or other material at the sign base shall be prohibited.
Section ? 1.1-2770.1 . FreestandinLy rdentiicat3on SiLarns.,
Freestanding signs may be provided for the following circumstances as described below.
Area is measured in square feet and height is measured in feet. If a site fronts along two (2)
major u=ials as indicated on the Comprehensive Plan, a freestanding sign may be permitted
on each major arterial.
(1) The following freestanding project identification signs are permitted.
a. wed use or multi -subdivision community identif cation signs.
L when the development occupies 50 ac= or less:
Countywide Village
50 15 32 S
u. when the development occupies greater than 50 acres:
Countywide Village
Area Area M.
100 ?0 32 8
A dfty (50) square foot freestanding sign may be permitted at each
secondary entrance to the develc a ent.
b. Commerciallindustrial project identification signs. 7nese include shopping
center, office park, medical park, commercial park and industal park
identification suns. when they identify a project 300, 000 square feet or meter
of grass floor area.
Countywide Vie
Area.,Areagt.
100 20 32 S
c. Residendal community identification signs. 7nese include single family
subdivision (including individual subdivision identification signs within rnulti-
subdivision communities), townhouse community, apartment community and
1 o: 455 . S - 14 -
(Cean version of 4553.7) 0 45 G
condomu' u*um community identification signs. One such sign shall be perrxdtted
for each separate street entrance to the development. One (1) such sign shall
be pernaitted on each side of an entrance if both signs are attached to an
ornamentai wail or feature. Sign area is calculated by number of units. Area
allowed is twenty (20) square feet for each 200 dwelling units in subdivisions
or projects with a guaranteed minimum area of 32 square feet and a maximum
of 100 square feet_
Countywide Village
Ax= Am He..
32 15 20 7
(2) The following ding building and use identif canon signs are permitted:
a. Residential building identification signs. These include historic buildings or
mar ers and historic single fmfly building name signs. These must appear in
the County of ChesterEeld, State of Virginia or National l storical Register.
Countywide Village
Area
16 S 16 8
b. l uiti-ftnfly building name signs.
Countywide Village
Fly,
16 8 16 8
c. Other places of lodging to include group care facility, group homes, rest homes
and nursling homes.
Countywide Village
Area Area
50 15 24 8
1 0:4553.3 - 15 -
Cie= version of 4553.7)
057
d. Hotels/motels
When they front on
interstate highways;
Countywide
VU age
Area. Ham.
Area Ht.r
150 20
24 8
When they front on
other highways:
Countywide
ViIage
Area.
Area Hit.
75 15
24 8
e. Restaurants associated with hoteWmoteis.
When restaurants are freestanding buildings:
Countywide Village
Area .H.t. Area
20 8 20 8
When restaurants are located within the hoteUmotei:
Countywide
VUlage
Area .
Hat.
None None
None None
f. Boarding houses or bed and breikhsts.
Countywide
VIage
Area ,Ht.,
Area It.
16 8
16 8
;. Puh clsemi-puhfic uses. These inciude churches, schools, libraries, fire
stations, parks, rescue squads, water or sever wa=ent facilities, cemeteries.
I o: 455 3.8 - 16 -
(Cle= version of 4553. i)
glen they front on roads which are at least four (4) lanes wide:
Countywide VillagArme
.Area
50 20 24 8
When they front on roads less than fain (4) lanes wide. -
Countywide Village
AL99 Area :
32 20 24 8
b. 'omen meet facilities.
Neighborhood recreation facilities:
Countywide ViIage
Area Area3gt.
32 15 24 8
Movie theaters (sign area is calcuLited by number of screens provided) . Area
allowed per screen is twenty (20) square feet. "eaters are guaranteed a
minimum area of E ty (50) square feet and a um of 200 square feet.
Countywide Vage
Area I Area '-
M 15 24 8
Stadiums, arenas, places of public assembly with fixed seats.
Countywide Village
r Imo.. Area
50 15 24 8
1CW:455.) - 17
(Clean version of 4553.7)
059
Golf courses, driving ranges, miniature golf courses.
Countywide Village
Arm Fit_., Area
Het-
50 15 24 8
Indoor/outdoor health, fitness, social, 'orial, fraternal clubs and lodges.
Countywide ViUage
Area. Ret.: Area
50 15 24 8
Bowling alleys, sing rl�.
Countywide Village
Area FArea
50 15 24 8
L Hosvita s, funeral homes.
Countywide Vwage
.tea ., Area
50 15 24 8
j . Office and business buildings. These include professional, services, retaI
stores, personal services, repair shops, bank, savings & loans, credit unions,
nnels, sit-down and fast i`ood restaurants, chid and adult day care centers.
When they are freestanding: }
Countyidelage
Area Area
50 15 24 8 f
Offices and Mndustriai buildings when they are located within office or industrial
paria-
1 -04553.8
(Cleaa version of 4553_7)
-*18_
060
Countywide Visage
Area Area r
32 8 24 8
All other buildings when they are located within shopping centers or business
perks.
Countywide Viage
ArmH Ares Mg...
0 8 20 8
k. Greenhouses, nurseries, lawn and garden
Countywide
Village
�L= .
50 15
24 S
I. Vehicles, sales, service and rental.
Vehicles sales:
Countywide
Viva e
Area
50 20
24 8
Service stations, car washes, vehicie rentai and vehicle repair:
Countywide VMa.ge
Area Area3t ;
50 15 24 8
m. warehouse and wholesale. These include rr'-- arehouses, warehouses,
whoiesaie houses and distributors.
Countywide
Area
50 IS
i o00:4553.8 19
(Clean version of 4553.7)
0(;IL
n . Industrial. These include manufacturing and fabrication and assembly uses,
contractor's building and storage yards.
When the facility occupies 25 acres or less:
Countywide Vduge
Area Hat. Area Hat
am+*`
50 15 24
When the facility occupies greater than 25 acres:
Countywide. Village
Arm Area
100 15 24 8
o. Transportaidon uses.
Taxi companies, tram stations, bus stations and airports.
Countywide Village
Area, Area
50 15 24 8
Truck Mrminals.
When they occupy 25 acres or less:
Countywide
village
Area:,
Area
50 15
24 8
When they occupy greater than 25 acres:
Countywide
Village
Area
Area t_
100 15
24 8
0000 a 20 -
(Clean version or 4553 J0
P. Farming uses.
Farm I.D. signs. Signs displayed for the purpose of farm identification shall
be located on the h= preni ses, shall be setback at least fifty (50) feet from the
nearest corner of a street intersection, stall be painted or printed, and the total
aggregate area of all signs shall not exceed twelve (12) square feet.
Countywide
Area A�
12 10
Village
12 7
Farm product signs. One (1) temporary sign advertising the sale of farm
products grown or produced on the premises; provided such signs shall not be
iilumi.nated, shall be painted or printed, maintained in good condition, and sha1
be removed within ten (10) days after the end of each season.
Countywide VMage
Area Aim
q. I~ reestandin g directory/ menu board signs.
Directory signs. A shopping center, office, indusaial, commercial. park or
similar group of buildings may have one (1) fre=tandin,g on -site directory sign
near each major entrance along a public road. Such sign(s) shall be meted to
idendfying and prodding directional information to the individual businesses
located within the developmenL These may include logos and/or business
names of individual businesses m the development.
Countywide Village
Area A
Zo 8 Zo 8
1000:453.8 _2 1
(Clean version of 4553. Y)
063
Menu/order boards. These may only be provided for buildings with stack ng
lane windows. One may be provided for each stacng lane and shall be located
so that it is riot legible from off the property.
Countywide VMage
Arm Am He.
30 6 12 fi
r. Directional Signs.
On -site direcdonats. Directional signs indicating location of truck entrances,
employee pang, sbipping and re ivmg, and Amilar activities; provided that
all such signs are located on the property of the business.
Countywide Village
Arm'
4 5 4 5
Off -site directionaL signs. Temporary off -site real estate signs, plated on
private property, directing the way to premises which are for sale or rent that
are open to the public for inspection shall be erected only while the building is
open to the public for ' `on and shall be removed when the went or owner
closes the building for public viewing. Each real estate agent or owner shall be
Em7ited to one (1) sign per street intersection and one (I) sign per premises
being rented or sold. The message shall be restricted to "open house", a
directional arrow, the reai estate company or owner's name, the logo, phone
number and the hours the building is open for inspection.
Countywide Village
T_.,.Area Am Ham,=
4 7 4 7
Church, school, hospital, park library, scenic area, historic area, train station,
and airport signs. Any such signs and mounting shah, not exceed seven 7) feet
in total height and not more than one (1) sign per=�� � to a single glace shad
be dislalayed along any one (1) sit. However, where there is a major
arterial, as designated by the Comprehensive Plan and the road has been _
IOW: 4553 . S
(Clean version of 4553, 7)
_2 ,
064
constructed as a four lane facility, two (2) directional signs may be erected
aion g such road provided there is not more than one (1) on each side of the
road.
Countywide
Area
7 7
Vie
Area Fla.
7 7
(3) The following on -site real estate/construction signs are permitted.
a. Residendal development project. One (1) temporary on -site real estate sign,
advertising a residential development project, provided such sign shall be
removed when ninety (90) percent of the dweWng units in the project are
occupied.
Countywide Village
Area Area I.
32 10 32 7
b . Commercial development project and constructionluseybusiness/ designer
advertisement signs. One (1) temporary sign may be installed and maintained
on the premises for the purpose of advertising the use to be made of the
building or structure and the businesses and s developing the building or
structure. Such sign may be installed only when actual construction is started
and shall be removed upon occupancy of the building or structure.
Countywide Village
Area Area#.,
32 to 037
IC00: 4553 . . 23
(Cl can version of 4553 . 7)
065
c. Impending development sign. A single sign notifying that a development is
corning soon, his sign must be removed before erection of any other
commercial development or construction sign and in no instance shad be
permitted to remain longer than three (3) years.
Countywide Village
Areal l gt. Area He.
32 Io 32 7
d. Sale or rent of parcels of land with or without buildings in 0, C or I Districts.
One (1) temporary real estate sign, adverbs ng the sale or rent of the premises
is petted. Such sign shall be located on the premises and shall be removed
within ten (10) days after the transfer of deed or rental of such property.
However, if a sign no water than 16 square feet is prodded a County sign
permit shall not be required,
Countywide Village
mat.Area Mgt.
32 10 32 7
e. Sale or rent of residential premises sign. One (1) on -site temporary real estate
sign, not exc=ding six (6) square feet in area, advertising the sale or rent of the
premises shall be permitted, provided such sign shall not be illuminated, shall
be maintained in good condition, and shall be removed within ten (10) days
after the =nsfer of title or renraL of such property. However, if the property
fronts along a major arte.:al and is designated on the Comprehensive Flan for
non-residential use., the temporary -ign shall meet the requirements for such
signs in the office, business and/or induai districts.
Countywide Village
Area Area
6 7 6 7
With a maximum of two (2) riders.
Countywide Vzage
area:. reaIgt.
S 7 S 7
l 000 : 45--) 3.8
(CIeaa version of 4553.7)
24
o�;b
f, "Open house" sign, on -site. Temporary on -site Mopen house reai estate signs
for resident�a�. prermses for sale or rent* Such signs sham be erected only while
the hone is open to the public for inspection and shad be removed when the
agent closes the house for public viewing that day . The message shall be
limited to "open house", the real estate company or owner's name, logo, phone
number and the hours the house is open for inspection.
Countywide Village
Areag.
AM
6 7 6 7
(4) Permitted village entiryway signs.
Countywide Vi3age
Arm AAA Ham,
?0 12 70 12
(5) Permitted civic community service organisation and public interest suns.
a. Civic conni ty service organization sign and home of the monthibusiness of the
months signs.
Counrfwide V lia e
Arm Area
S 5 5
b. Displays which con in political, campaign, religious, educational or charitable
messages or which advese events for non-profit org 'ores.
Countywide Village
Area Arm
S 5 S
(3) Tex SeCdon ?1.1-2 1 o the Code o he ounry of neste elf 1978 as amended. is
amended as foilows:
(Clean version of 4553,E
Sec. 21.1-- 81 De n i o ns,
Awning - A shelter projecting from and supported by the exterior wall of a budding
constructed on non --rigid matex als on a supporting framework.
Copy - ne graphic content of a sign surface in either permanent or removable letter,
pictographic; symbolic, or numeric form.
Flag - A piece of fabric or any non -rigid material of distinctive design, with colors, patterns,
etc., used as a symbol (as of a nation) such as the American flag or Commonwealth of irgim*a
flag or which has a commercial .message or logo or which is used as a signaiing device to attract
attention and is usually displayed hanging ficee ftm a staff to which it is attached.
Pennants - A long piece of fabric or other non -rigid materiai that has small triangular shaped
flags attached to iL
Pale cover - Cover enclosing or decorating poles or other structural supports of a sign.
Roorline - The top edge of a roof or building parapet whichever is higher, exciuding any
mansards, cupolas, Pylons, chimneys or minor projections.
Sight distance triangle - A triangular arm that is included between the lines of an intersecting
public street or private driveway and a straight line connecting them at a point twenty (20) .feet
distant from the exact ng or proposed right of way line or private driveway inta=tion. ne
d veway for a single --fly or two-faniUy resAdence shall not be subject to the above.
Sign, - Any display of letter, figures, designs, de,,Aces, pictures, logos, emblems, insignia,
numbers, lames or colors or any combination thereof, visible to the public for the purpose of
main g anything mown or attracting attention.
Sign, awning - A sign painted on, printed on, or attached fiat against the surface of an
awning.
Sign, banner - A sign made of fabric or any non -rigid material with no enclosing
framework.
Sign, building mounted - A sign attached, erected7 or painted on the outside wall of a
building and supported by any part of a building such as a wail, roof, window, door, canopy,
awning, arcade or marquee.
Sign, canopy - A sign affixed or applied to the exterior facing surface or surfaces of a
building or freestanding canopy.
1000:4 53. S _ 2 6
(Clean version of 4553.
OEiB
Sign, changeable - A sign whose informational content can be changed or altered by manual
or electric, electrc-mechanical, or electronic means. Changeable signs include the following
types.
I. Manual: Signs whose alphabetic, pictographic, or symbolic informational content can
be changed or altered by manual means.
1 Electrical. Signs whose alphabetic, pictographic, or symbolic informational content can
be changed or altered on a fixed display surface cOmPOSed of electrically Muminated or
mechanically driven changeable segments. Includes two (2) •
a. Fixed Message Electronic Signs: Sips whose basic informational content has been
pre-programmed to include only certain types of information projection, such as time,
temperature, date.
b. Computer Controlled variabie Message Electronic Signs: Signs whose informational
content can be changed or altered by means of computer -driven electronic impulses.
Sign, constructions - A temporary sign identifying an architect, contractor, subcontractor,
and/or maul, suppliei participating in construction on the property on which the sign i
located.
Sign, detached - A sign attached to a flat surface such as a fence or wall and not art of a
• p
building.
Sign, flashing or continuous reader board - Any sign la or intermittent
g g
lights, or other lights of changing degree of intensity, brightness or color or electronically
.� .tY g y
moving copy. This de=tion shad riot apply to signs which la ubiic service inforznati
display P on
such as time, date or tern .
Sign, standing - A non -movable sign supported by a fence rewall or by wri ht
structural members or braces on or in the amund and not attached to a building.
g
Sign, illuminated - A sign with an ardficW light source. incorporated internal/y or external/y
for the purpose of illuminating the sign.
Sign, mast an n - A freestanding sign with a single, unenclosed upright. The sin face is
g
mounted under a (generally) horizontal arm mounted to the u ri hL
p g
Sip, nameplate - A non --electric on -premise identification signgring Y
and the name
�
address, and/or occupation of an occupant or soup of occupants.
l 000 4553 , 8 - '7 -
(Cleaa version of 4553.7)
ds�
; t M
Sign, outdoor advertising . A sign, including billboards and painted waUs used
� as an
outdoor dispiay for the purpose of making an own, the matter advertised or displayed
splayed
not related to the premises where such sign is located or to which it is offered.
Sign, portable - A sign which is not pennanently armed to the ound to a build
ing., ding� or
other unmovable structure and is designed or constructed in such a manner that it can be moved
or relocated without involving any structural or support changes and is in one of the `
g fo�owrng
farms: signs with attached, wheeis, sandwich wards s or hot or cold
.'� � air wed baboons
int�ies, rn'abons, string of flags, tinsel, pennants.
Sign, projecting - A sign which is attached to and 1 ro'ects more than ei
� eighteen (18) inches
frorn the face of the wad of the h uiidin g.
Sign, pylon - A fre mnding sign that is supported by one or more ies
(1) poles or pasts or
other uprights and where the sign face, not encased wit#n a structure.
Sign, real estate - An�r sign which is used to offer property for sale lease
development.
Pay rent anchor
(4) That this ordinance shall become effective
I 000: 4 53 , S
(Cle= version of 4553.7)
2g
o;�
i
41Y
Frees mdi ng S Area Bonus For Multiple Franchises
Sec, 1.1-270,.1 Freestanding
(e) Any freestanding sign advising multip .e franchise businesses in one building located
on a shopping center outparcei and which share com aon access between the franchises
may be increased by fifty (50) percent.
r•
r
Price S'Ign Bonus For Gasoline Reers
Sec. 21.1- 70.12 Freestanding_Sin De�si
000
(d) Any freestanding sign advertising on -site retail sale of gasolinne or diesel fuel may be
incruzed by twenty -fire 25) square feet for the purpose of advertising faei prices only.
Logo Exemption From Color Limitation
Sec. 21. 270.E S i gLi Desi m and Setback Recuiremen is
000
(b) Sign Package Required:
(3) The developer shall select three C.)) colors to be used by tenants and outparcels.
However, there shad be no color dm tation for logos having wide marice�t
recognition. Where nign cans are used, the background color sbe similar.
000
Sec. ? 1.1-? 81. Demotions
Logo - Any display of figures, designs, pictures, emblems, Imes or colors or any
combination thereof but not inciuding letters or numbers, visible to the public for
the pose of Ana ng anything known or attracting attention.
Temporary " pedal order' Sids
Sec. 21.I-270.7 Limitation on SSpggfic Sian s
(d) One de order board is permitted for each =ckfng lane for businesses with drive -
through facilities. In addition, one temporary sign not to exceed four (4) square feet in
area adverdsing special products or services may be used along a drive -up window lane
provided it is located so that it is not visible from adjacent residential areas or public
rights -of -way. These signs shad not be included in calculating the number of
standing signs permitted or in calculating the total aggregate sign area.
Meeting Leyte:
CHESTERFIELD COUNTY'
BOARD OF SUPERVISORS
AGENDA
November 9, 1994
Sub eet0 DEFERRED
Item Number:
Page 1 of1
7. C .
Consideration of Request of Comcast Cablevision of Chesterfield County, Inc. for a Renewal of
its Cable Television Franchise and Adoption of Amendments to Chapter 7 of the County Code
Related to Providing Cable Television Services in the County
Counti AdministrAtor's Comments:
Cc
County Administrator: .
BoardAction Requested:
Summary of Information:
This item was deferred from the October 26th meeting to allow Comcast and County staff
to finalize the terns of the franchise documents, in particular clarifying how access charges for
institutional network (INET) services will be calculated. Negotiations with Comcast over how
access charges to the system will be calculated, however, have not been concluded at the time the
agenda is being sent.
Staff will forward the agreement and ordinance to the Board prior to the meeting
� Preparers � '�''� Title: County Attorney
Steven cas 0600:7144.5(8196.2/6876.2)
Attachments: � Yes ■ No
FRANCHISE AGREEMENT
This Agreement (the "Franchise Agreement") is made and entered into as of this
day of
1994) by and between the. County of Chesterfield
("County") and Corncast Cablevision of Chesterfield' County, Inc. formerly known as
Chesterfield Cableision, Inc. a corporation organized and existing under the laws of the
Commonwealth of Vircrinia, and wholly -owned subsidiary of Comcast Corporation
(hereinafter "Comcast").
W I T N E S E T H :
WHEREAS, the County is authorized to grant, renew and deny franchises for the
installation, operation and maintenance of cable systems and otherwise regulate cable
television within the County's boundaries by virtue of federal and state statutes, by the
County's police powers, by its authority over its public rights of way and by other County
powers and authority; and
WHEREAS, Corncast is currently operating a cable system in the County pursuant
to a fifteen (15) year franchise granted to Conicast which shall expire on Aucrust 3L 1994;
and
WHEREAS, Corncast has proposed a renewal of its franchise, offerincr to upgrade
system facilities and to provide other benefits to the County, its residents and subscribers:
and
WHEREAS, Corncast has substantially complied with the material terms of its
existing franchise and applicable law; and
WHEREAS, the quality of Comcast's Service has been reasonable in light of the
County's needs; and
WHEREAS, Corncast's proposal is reasonable to meet the Countv's future cable -
related needs and interests, taking into account the cost of meeting such needs and interests;
and
WHEREAS, Comcast has represented to the County that it has the ability to carry
out its commitments, and has the financial, legal and technical qualifications to hold a
OLInty franchise and provide the services, facilities and equipment set forth in its proposal;
and
WHEREAS, the County has concluded that orncast's proposal should be accepted
and its franchise renewed subject to the requirements set forth below;
Now, THEREFORE, in consideration of the mutual promises contained herein, the
parties hereby agree as follows:
1. Derinitions.
Any term used in this Franchise Agreement shall have the same meaning set forth
in Chapter 7 of the Code of the County of Chesterfield, entitled "Community Antenna
Television Systems" (the "Cable ordinance"), unless it is apparent from the context that it
has a different meaning or unless such word is specifically defined herein.
?. .Grant of Authority to Operate.
2.1 The County hereby grants to orncast the right and authority to engage in the
business of operating and providing a cable television system in the County and for that
purpose to erect, install, construct, repair, replace, rebuild, reconstruct, maintain and retain
in, on, over, under, upon, across and along any public ways such poles, wires, cable, fiber
optics, conductors, ducts, conduit, vaults, manholes, amplifiers, appliances, attachments and
8269.5
- ? -
11 9 94-3:3op.m.
other property as may be necessary or appurtenant to the cable system; and in addition, so
to use, operate and provide similar facilities or properties rented or leased from other
persons, firms or corporations, including but not limited to any public utility or other grantee
franchised or permitted to do business in the County.
2.2 The service area for Comcast's franchise shall extend to the territorial limits
of the County.
2.3 This grant of authority try operate a cable system in the County and the right
to use and occupy the public ways for the purposes herein set forth shall not be exclusive.
The County reserves the right, at its discretion, to grant franchises under the terms of the
Cable Ordinance to other cable operators. In the event that the County permits another
cable operator to operate within the County and provides SLIch cable operator terms and
conditions of operation which are more favorable than the terms and conditions set forth
in this Franchise, the County shall promptly offer such more favorable terms and conditions
to Corncast for the remainder of the term of this Franchise.
14 Corncast hereby accepts the franchise and warrants and represents that it has
examined all of the provisions of the Cable Ordinance in effect as of the date of this
Franchise Agreement and all the provisions of this Franchise Agreement, accepts and agrees
to all of the provisions contained therein, and agrees with the County that both parties
will meet at the request of the other and negotiate in good faith concerning anal
modifications to this Franchise Agreement which the County may be authorized to request
or required to implement under the Cable Consumer Protection and Competition Act of
269.5 - - a.
11 9 94 - 3.30 p.m.
0
1992, the Cable Communications Policy Act of 1984, any amendments thereto or the federal
regulations promulgated thereunder.
2.5 Comcast agrees that it shall at all tines during the term of this franchise be
subject to all lawful exercise of the police power of the County and to the absolute right of
the County to maintain control over its streets and public ways, and to such reasonable
regulations as the County shall hereinafter provide. The police power of the County may
be exercised through amendment of the Cable ordinance as well as through enactment of
separate ordinances and regulations.
?. This grant of authority shall run for a term of fifteen (15) years, beginning
upon the full execution of this Franchise Agreement (the effective date of the Franchise).
2.7 The authority granted herein, subject to the terns and conditions of this
Franchise Agreement and the Cable ordinance shall be known as the "Franchise".
3. Governincr Law.
,l
This Franchise Agreement is
subject
to and
shall
be
governed by all
requirements
of the Cable Communications
Policy
Act of
1984,
the
Cable Consumer
Protection and Competition Act of 1992 and any amendments thereto, and other applicable
and lawful laws, ordinances and regulations, including the cable ordinance as lawfully
amended from time to time.
.? This franchise agreement is
subject
to the lawful exercise of the
ounty's
police powers, the licensing standards
of the
ommonwealth of Virginia
and the
requirements of federal law.
3.3 In addition, the Franchise is subject to the right of the County:
8269.5 - 4 -
11/9/94 - 330 p.m.
a. To require continuous service to the public in accordance with the
terms of the Franchise through the entire period thereof.
b. To impose such other lawful regulations as may be determined by the
County to be conducive to the health, safety, and welfare of the public and the County.
C. To impose such other lawful regulations as may be necessary to control
and regulate the use of its public ways and public places. Comcast shall pay such part of
the costs of improvement or maintenance of the public ways and public places as shall arise
from omcast's use thereof and shall protect, defend and save the County harmless from
all damages arising from omcast's use.
d. Through its appropriately designated representatives, to inspect all
construction or installation work performed subject to the provisions of this Franchise
Agreement and the Cable Ordinance and nuke such inspections as it shall find necessary
to insure compliance with the terms of this Franchise Agreement, the Cable Ordinance and
other pertinent provisions of law.
4. Commitments bNr Comcast.
4.1 If requested by the County, Comcast agrees to provide to the County
Administrator copies of all petitions, applications, communications and reports submitted
by Comcast to the FCC or any other regulatory commission or agency having Jurisdiction
in respect to any matters materially affecting construction, operation, or regulation of its
cable television system or services provided through its system.
4.2 within 90 days from signing this Franchise Agreement, Comcast shall submit
a construction timetable, which shall become Exhibit to this Franchise Agreement and
8269.5 - 5 -
11/9/94 - 330 p.m.
shall become a part hereof, whereby Corncast's cable system shall be fully activated, within
three (3}years from the date of this Franchise Agreement, to 7�0 MHz utilizing fiber to the
UVA(.255 S�yYw WSOAA& �P�Nutb1� �� S S � by Cava cq S f - ct�.t.d �Yao(CA .�..J 4-1/1LZ
feeder architecture The upgrade shall include no more than eight (8) active units in any �v�1
branch of the network. The system shall be deemed fully activated only when one hundred
percent (100%) of the cable system within the County is capable of passing a spectrum of
. O to 750 MHz. The system also shall provide simultaneous reverse direction signal capacity
for di ai tal, aLIdio and video signal transmission. The cable system shall be designed, spaced
and constructed meeting all NCTA recommendations at full channel loading. The upgrade
shall include complete replacement or appropriate modification of all cable passives and
electronics in the cable system.
=. The cable system as installed shall provide the following services and shall
possess the following technical capabilities:
a. Subscriber Network. The cable system, upon completion of
reconstruction and rebuilding, shall have a fully activated capability of carrying outbound
from the central distribution point at least one hundred ten (110) channels, and will carry
programming on at least sixty (60)channels.
b. Horne Subscriber Terminal Equipment. Comcast. shall include in its
upgrade fully -addressable technology. Comcast shall make good faith efforts to eliminate
subscriber complaints and confusion in attempting to integrate cable ready television sets,
VCRs and the cable system converters.
C. Feeder Cables. Each feeder cable and subscriber drop and associated
p
u e
amplifiers and electronic equipment shall be capable of transmitting at least one hundred
P �
i 269.5 - 6 -
11994 - 3:30 p.m.
ten (110) outbound television channels and be capable of passing in the reverse direction
digital information from each subscriber.
d. Two -war Capabilities. The rebuilt system shall be designed and
constructed such that reverse transmission can be implemented in any of its branches.
5. Services to Stibscribers,
5.1 The cable television system to be installed by Comcast shall comply in all
respects with the capacity, capability, customer service, and technical performance
requirements set forth in applicable federal rules and regulations, and any amendments
thereto, unless required to meet more stringent requirements pursuant to this Agreement
or the terms of the ordinance.
5.2 Comcast reserves the right during the franchise term to add new services, drop
existing services or otherwise rnodifv its channel lineup; but it shall maintain the general
mix, quality, and level of service, and the broad categories of video programming listed
below:
a) Television broadcast signals;
b Educational television broadcast signals;
c) Non-commercial gm overnental, educational and community access
programming;
d Commercial leased access programming}
e) Sports programming;
f News and public affairs programming;
g) Premium Programming Services; and
8269.5 - 7 -
11/9/94 - 3:30 p.m.
h) Programming for general entertainment.
5.3 Not less than thirty {30) days prior to completion of the rebuilding of the cable
system under thi's Franchise, Comcast. shall submit to the County a schedule of the video and
audio programming that is proposed to be offered on the cable subscriber system and the
channel assignment for each. Comcast shall not thereafter add, substitute or delete any
channel or change or reposition any channel assignments without first notifying the County
at least thirty (0) days prior to such proposed changes.
5.4 At least once every year, Comcast shall survey Its subscribers to evaluate their
programming interests and the quality of Comcast's services and operations.
z
6. Services to the Countv.
6.1 In addition to the general provisions of the Cable ordinance requiring
grantees to include on their subscriber networks public, educational, and governmental
access channels, Comcast agrees to provide at no charge to the County, one (1) public safety
channel that will be dedicated to the sole use of the ounty's public safety agencies.
Comcast will provide at no charge to the County, scrambling equipment, descrambling
converters, headend equipment and other facilities necessary to support scrambled signal
production and transmission of programming on the home subscriber network.
6.2 Com.cast will install at no charge to the County as part of its system upgrade
a return line from Manchester High School to omcast's headend and headend equipment
which will allow transmission of television programming to originate from that location and
broadcast over the educational access channel.
8269.E - 8 -
11/9/94 - 3:30 p.m.
6.3 Comcast shall provide at no charge to the County a means of interrupting all
channels on the cable system to present emergency messages by public and law enforcement
officials through broadcasts from the Public Meeting Room or through telephone
communications received by Comcast at an emergency number to be designated by Comcast.
.4 Comcast shall purchase at teleprompter display system for its studio located
at fronbridge Road. The system shall be comprised of the equipment described on Exhibit
B attached.
. 5 Comcast shall at no expense to the County connect the new James River High
School and Fire Station No. 15 with standard basic service within 90 days of the effective
date of this agreement.
7. Institutional Netvyork,
7.1 Subject to the provision of this Section 17, Comcast shall provide bandwidth
capacity and capability within the system upgrade sufficient to provide in addition to video
programming, video, voice and data communication services ("Telecommunications
Services") to both residential and nonresidential users (the "Telecommunications Network").
The County shall have access to and use of the Telecommunications Network provided that
the Telecommunications Networ' k shall at all times remain the property of Comcast and/or
its successors and assigns and nothing herein shall prevent omcast from using the
P g
Telecommunications Network to provide Telecommunications Services to other residential
and non-residential subscribers at such rates as Comcast may in its discretion determine,
subject to applicable regulatory controls.
8269.5 _9_
11 9 94 - :3)o p.m.
7.2 The County shall pav orncast reasonable access and usage fees for the
ount 's use of the Telecommunications Network as well as maintenance fees for any
maintenance of the ounty's telecommunication equipment performed by Comcast.
omcast represents and warrants that all such fees shall be equal to or less than the fees
paid by .any other non-residential user of the Telecommunications Network
+ ■ i iIan 9 me
tit n
and at least ten percent (10%) less than theAfeesfor similar telecommunications service
WKI`G(� �ro�b(W sewi ct ib -rt�cz
offered to the County by any other ;:egIQQAi distributor o� such serviced , f COUVI-Ky
t
'daALoF
t�
7.3 Comcast's obligation to provide Telecommunications Services hereunder shall I�.���
be subject to the following conditions:
receipt from the federal government of all applicable federal permits,
licenses and authorizations necessary to provide Telecommunications Services in the County
and ability to comply with all applicable federal laws, rules and regulations; and
2) receipt from the Commonwealth of Virginia of all applicable state
permits, licenses and authorizations necessary to provide Telecommunication Services in the
Comity and ability to comply with all applicable state laws, rules and regulations;
7.4 Comcast shall exercise reasonable efforts to seek and receive all
applicable permits, licenses, and authorization necessary to provide Telecommunication
Services in the County.
829. - 10 -
11994 - 3:30 p.m.
7.5 The revenues received by Corncast from the provision of Telecommunications
Services in the County shall not be subject to the franchise fees requirement set forth under
Section 8 of this Agreement. Notwithstanding the above, the County may impose a fee
requirement on the revenues received by Comcast from the provision of
Telecommunications Services in the County to the extent that the County is authorized to
C("
impose such a fee under applicable federal and state law he County ,g� impose the
same fee on all providers of similar telecommunications services in the Count
7.6 Comcast will not pass through the cost of providing Telecommunications
Services to residential subscribers of the cable system.
7.7 The County will provide all reasonable assistance requested by Comeast in
marketing the Telecommunications Services to non-residential users.
S. Franchise Fees. .
8.1 During the term of the Franchise, Comcast shall pay to the County for the use
of its public ways, public places and other facilities, an annual franchise fee in an amount
equal to five percent (5 o) of its annual gross revenues.
Service Standards.
.- orncast shall establish consumer service and grievance standards which shall be in
compliance with Section 7 of the Cable ordinance. In addition to such standards, Comcast
shall provide the following, subject to cont�nued customer demand:
9.1 office and Customer Service Access: omcast's office will be open for
business at least 9 hours per day on weekdays and 4 hours on Saturdays. Customer service
8269.5 -11-
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representatives will be mailable to answer incoming calls from S:3 a.m. to 9:00 p.m.
weekdays and from 9:00 a.m. to �1:00 p.m. on Saturdays. Comcast's dispatchers will he on
duty until midnight. seven days per week. After mldniglht, omcast's repair lines will be
answered by a qualified answering service who will dispatch technicians during early hour
emergencies.
9.2 Telephone Access: Comcast. shall not use an answering machine except under
emergency circLImsta.nces. Customers will have live access to customer service
representatives during business hours, except that Comcast may utilize an audio response
Unit (ARU) for purposes of facilitating access to computerized customer information, such
as billing account balances. To facilitate pay -per -view ordering, "800" numbers will be used.,
10. Rates.
Comcast acknowledges that to the extent provided by federal and state law, the
County may regulate Comcast5s rates for cable service. Comcast shall maintain a copy of
its current rate schedule on file with the County.
Representations- and Warranties.
11.1 Comcast acknowledges that all improvements, upgrades and services which are
outlined in this Franchise Agreement are provisions which have been proposed by Comcast,
and `are being undertaken by Comcast voluntarily as prudent business investments and
decisions.
Comcast by acceptance of the Franchise acknowledges that it has not been induced
to enter into the Franchise by any understanding or promise or other statement whether oral
8269.E - - 12
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or written by or on behalf of the County or by any other third person concerning any term
or condition of the Franchise not expressed herein or in the Cable ordinance.
11.2 Each party represents and warrants that it has the power and authority to enter
into this Franchise Agreement and the Franchise by and through the representative who has
signed this Agreement on its behalf and that it has the power and ability to do all the acts
required of it.
11.3 Comeast has not misrepresented or omitted material facts, has not entered
into this Agreement or the Franchise with the intent to act contrary to their provisions, and
represents and warrants that, so long as it operates the cable system, it will be bound by the
terms and conditions of this Agreement and the Franchise.
12. Severabilfty,
If any section or provision of this Franchise Agreement or any ordinance, law or
document incorporated herein by reference is held by a court of competent jurisdiction to
be invalid, unconstitutional or unenforceable, such holding shall be confuted in its operation
to the section or provision directly involved in the controversy in which such holding shall
have been rendered and shall not in any way affect the validity or any other section or
provision hereof, and the parties shall in good faith renegotiate that section or provision.
13. Miscellaneous.
13.1 Paragraph headings shall have no legal significance. This Agreement may be
executed in counterparts, each of which shall be deemed an original.
13.2 Comcast shall not be liable to the County for failure to perform any obligation
hereunder by reason of an act of God, labor dispute, disaster, war, civil disobedience,
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prohibition by governmental enactment or regulation, or other causes beyond its reasonable
control which prevent performance.
I J This Agreement constitutes the entire agreement between the parties hereto
and may not be changed unless in writing and signed by an authorized representative of
each party.
IN WITNESS WHEREOF, the parties hereto have executed this Franchise
Agreement as of the clay and year first written above.
Approved as to form:
Assistant County Attorney
COUNTY of CHESTERFIELD, VIRGINIA
County Administrator
COMCAST CABLEVISION OF
CHESTERFIELD COUNTY, INC.
Mr
Regional Senior Vice President
8269:5 - 14 -
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w e
AN ORDINANCE To AMEND THE CODE of THE COUNTY
OF CHESTERFIELD, 1975, AS AMENDED, BY AMENDING
AND REENACTING CHAPTER 7 RELATING TO
COMMUNITY ANTENNA TELEVISION SYSTEMS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Chapter 7 of the Code of the County of Cheytei veld, 1978, cis
amenclecl, is amended and reenacted to rears as follomy:
Article I. Definitions and Application,
§ 7-1. Definitions.
§ 7-? Grant of Authority.
7-3. Acceptance of Terms - Limits on a Grantee's Recourse.
§ 7-4. Applications for Franchise.
Article 11. Franchise Conditions.
§ 7-5.
Franchise Terra.
_' 7-.
Franchise Fee.
§ 7-7.
Renewal of Franchise.
§ 7-8.
Insurance - Indemnity.
§ 7-9.
Letter of Credit.
§ 7-1 0.
Liquidated Damages.
§ 7-11.
Books and Records.
§ 7-12.
Construction Schedule and Reports.
§ 7-13) .
Annual Reports.
§ 7-14.
Subscriber Fees and bates.
Article III. Franchise Transfer or l e ocationt
§ 7--15. Franchise Transfer.
,' 7-1 6. Franchise Revocation.
§ 7-17. Receivership.
§ 7-1S. Transfer of ownership to County.
§ 7- 19. Riuht of County to Assiun Purchase Rights.
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Article _I . --yste�msperation.
7-20.
Initial Franchise Area.
7-21.
Interconnection.
7-22.
Extension of Service Facilities.
7-23.
System Description.
7-24.
operational Requirements.
7-2.
Customer Service Standards.
7-26,
Customer Service Performance Reports.
7-27.
Vests and Performance Monitoring
7-28.
Performance Evaluation Sessions.
7-29.
Conditions of Street Occupancy.
Article V. General Provisions.
§ 7-30. Protection of Privacy.
7-31. Unlawful Use of System.
7-3?. Compliance with State and Federal Law.
§ 7- Unlawful Acts; Penalties.
7-34. Special License.
§ 7-35. Time Deemed Essence of Agreement.
7-In) 6. Rights Reserved to the County.
7-7. Designation of County Administrator as Enforcing official.
a
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Article I. Definitions and -_Application.
Sec. 7-1 . Definitions.
For the purposes of this chapter, the following words and phrases shall have the
meanings respectively ascribed to them by this section:
Basic standard service. The level of service provided to subscribers by grantee
over its cable system which includes all progranirning except premium movie channels
and pav-per-view programming.
Cable service. The one-way transmission to subscribers of (i) video
programming, or (ii) other programming service, and subscriber interaction, if any,
which is required for the selection of such video programming or other programming
service.
Ornmunity antenna system, cable television systern or cable systern. Terms used
interchan reabl which. mean an facility consisting of a set of closed transmission paths
' y
and associated signal generation, reception and control equipment that is designed to
provide cable service which includes video programming and Which is provided to
multiple subscribers within the county, except that such definition shall not include:
(1) any system which serves only subscribers in one or more multiple unit dwellings
under common ownership, control or managements unless such facility or facilities uses
any public right -of. -way; or (2) a facility that serves only to retransmit the television
signals of one or more television broadcast stations, (3) a facility of a common carrier
which is subject, in whole or in part, to the provisions of Title II of the
Communications Act of 1934, 47 J.S.C. Section 201 et seq., except that such facility
shall be considered a cable system to the extent such facility is used in the
transmission of video programming directly to subscribers, or (4) any facilities of any
electric utility used solely for operating its electric utility systems.
Converter_ An interface device which may be furnished to subscribers in order
that non-standard television channels carried on a cable system may be received on a
conventional home television receiver or to prevent interference from strong broadcast
signals.
Fair market value. The price that a willing buyer would pay to a willing seller
in an arms -length transaction for a going concern based on the system valuation and
sale multiples prevailing in the industry at the time, but with no value allocated to the
franchise itself.
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Franchise. The non-exclusive rights granted hereunder to construct and operate
a cable television system along the public ways in -the county, or within specified areas
in the coUnty, and is not intended to include any license or permit required for the
privilege of transacting and carrving on a business within the county as may be
required by ether ordinances of the county.
Franchise aureernent. The written agreement entered into directly with a
grantee by the county which grants a cable system operator the right to provide cable
service in the county.
Franchise documents. The franchise documents shall consist of this ordinance
and the franchise agreement.
n
Gross subscriber revenues. All cash, credits, property of any kind or nature, or
other consideration received directly or indirectly by a grantee, arising from or
attributable to or in anv way derived from the operation of the grantor's cable systern
within the county, as authorized by the franchise agreement between the county and
the grantee including, but not limited to, all cable service fees, pay television and pay -
per -view fees; leased channel fees, converter rentals or sales, studio rentals and
advertising revenues, without any deduction whatsoever, except that gross revenues shall
not include converter or other refundable deposits, refunds, rebates and credits, the
value of reasonable free service to employees, bad debts, or receipts from sales or use
taxes or any other tax that a grantee collects on behalf of any taxing authority.
Net ___profit. The amount remaining after deducting from gross revenues all of
the actual, direct and indirect, expenses associated with operating the cable television
system including the franchise fee, interest, depreciation and federal or state income
taxes.
Public way. The surface, the air space above the surface, and the area below
the surface of any public street, highway, lane, path, alley, sidewalk, boulevard; drive
or other public right -of -war including public utility easements or rights -of -way, and any
temporary or permanent fixtures or improvements located thereon now or hereafter
held by the county which shall entitle the county and the grantee to the use thereof
for the purpose of installing and maintaining the grantee's cable television system.
Sec. 7-2. Grant of Authorily
After a public hearing and upon such conditions as shall be established by the
board, the board is authorized to grant one or more non-exclusive franchises conveying
the right to construct and operate a cable television system within the public ways of
the county. Franchises will be granted to the applicants which in the board's judgment
will best serve the public interest, and who have demonstrated the financial, technical,
`
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and legal qualifications to fulfill the conditions set forth in this chapter and in the
franchise agreement. However, no provision of this chapter shall be deemed or
construed as to require the board to grant a franchise following receipt of any
franchise application.
Sec. 7--3).._ Acceptance of Terms - Limits on a _grantee's reCOUrse.
(a) A grantee agrees by the acceptance of a franchise to accept the validity
of the terms and conditions of this chapter in existence at the time the grantee's
franchise was awarded or renewed and the franchise in their entirety and that it will
not, at any time, proceed against the county in any claim or proceeding challenging
any term or provision of this chapter in existence at the time the grantee's franchise
was awarded or renewed or the franchise as unreasonably, arbitrary or void or that the
county did not have the authority to impose such term or condition.
(b) A.. grantee, by accepting a franchise, shall acknowledge that it has not
been induced to accept the franchise by any promise, oral or written, by or on behalf
of the county or by any third person regarding any term or condition of this chapter
or the franchise not expressed therein. A grantee further shall pledge that no promise
or inducement, oral or written, has been made to any county employee or official
regarding receipt of a cable television franchise other than as provided in the grantee's
franchise agreement.
(c) A grantee shall further acknowledge by acceptance of a franchise that it
has carefully read the terms and conditions of this chapter in existence at the time the
grantee's franchise was awarded or renewed and the franchise agreement and except
as mar otherwise be provided in the franchise agreement accepts without reservation
the obligations imposed b such terms and conditions regardless of whether the
P y
obligations are contained herein or in the franchise documents.
(d) A grantee shall not apply for anv waivers, exceptions or declaratory
rulings of or with respect to the obligations imposed by the terms and conditions of
this chapter and the franchise from the Federal Communications Commission or any
other federal or state regulatory agency without informing the county administrator and
providing copies of all documentation.
Sec. 7-4. Applications for Franchise
(a) All applications for a franchise or renewal of an existing franchise shall
be submitted to the board, or its designee, on a written application form supplied by
the board or in such other form as the board may request. The application shall
provide facts and information the board deems appropriate. Applications shall be
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accompanied by a non-refundable application fee of $Soo to offset direct expenses
incurred in the franchising and evaluation procedutes.
(b) Any applicant who is granted a non-exclusive franchise or renewal of an
existing franchise shall, in addition to the non-refundable fee specified herein -above,
.pay to the county upon acceptance of the franchises $15,000. Such non-refundable
payment shall be used to offset any direct costs incurred by the county and not
defrayed by the application fee provided for herein.
(c) A franchise application or proposal for renewal shall include a description
of the cable system design and a description of programming and cable services
offered, or to be offered including optional premium cable services, a description of
facilities proposed for local origination programming, and facilities offered or to be
offered to various community institutions.
Article 11. Franchise Conditions.
Sec. 7-5. Franchise term.
The term of the franchise shall be not more than fifteen years from the date
the franchise is accepted by the grantee by written agreement with the county. The
board may renew the grantee's franchise for a period of time not inconsistent with the
then applicable law.
Sec. 7-6. Franchise tee.
(a) The grantee shall pay to the county, in consideration of the granting of
the franchise to use the public ways for the operation of a cable television system, a
percentage of its annual gross revenues during the period of its operation under the
franchise not to exceed five percent (.5%).
(b) The grantee shall file with the county, within forty-five (45) days after the
expiration of each of the grantee's fiscal quarters, a financial statement clearly shoving
the gross subscriber revenues received by grantee during the preceding quarter.
Payment of the quarterly portion of the franchise fee shall be payable to the county
at the time such statement is filed.
(c) The county shall have the right at its sole cost to inspect the grantee's
income records and audit any amounts determined to be payable under this chapter
provided, however, that such audit shall take place within twelve months following the
close of each of the grantee's fiscal _years. Any additional amount due the county as
a result of the audit shall be paid within thirty days following written notice to the
grantee by the county which notice shall include a copy of the audit report.
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Notwithstanding the above, the cost of such audit shall be borne by the grantee if it
is properly determined that the grantee's annual payment to the county for the
preceding year is increased thereby by more than five percent (501o).
(d) In the event that any franchise payment or recomputed amount is not
nude on or before the applicable dates heretofore specified, there shall be assessed
a penalty of five percent (501o) of the amount due and interest shall be charged from
such due date at the annual rate of eight percent (8%).
(e) In the event the franchise is terminated prior to its expiration date, the
grantee shall file with the county, within forty-five (45) days of the date a financial
statement clearly showing the gross subscriber revenues received by grantee since the
end of -the previOLIS fiscal quarter. The grantee shall pay the franchise fee due at the
time such statement is filed.
Sec. 7-7. Renewal of franchise.
(a) A franchise may be renewed by the county or upon application of a
grantee pursuant to procedures set forth in applicable federal law.
(b) In the event that a renewal of the franchise is denied, and the county
acquires ownership of the cable system or effects a transfer of ownership of the cable
system, after a full public hearing consistent with the provisions of Section 7-2, any
such acquisition or transfer shall be at fair market value.
Sec. 7-. Insurance - Indemnity.
(a.) At all tines during the term of the franchise, including the time for
removal of facilities or management as a trustee pursuant to Sec. 7- l8, the grantee
shall obtain, pay all premiums for, and file with county written evidence of payment
of premiums and executed copies of the following:
general comprehensive public liability policy indemnifying,
defending and saving harmless the county, its officers, boards.
commissions, agents or employees from any and all claims by any
person whatsoever on account of injury to or death of a person or
person occasioned by the operations of the grantee under the
franchise herein granted or alleged to have been so caused or
occurred with a minimum liability of one Million Dollars
(SL000,000) per personal injury or death of any one person and
Two Million Dollars ($2,000,000) for personal injury or death of
any two or more persons in any one occurrence.
0607:S 196.5 - 7 -
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(2) Property damage insurance indemnifying, defending, and savinu
harmless the county, its officers, boards, commissions, agents and
employees from and against all claims b anv person whatsoever
for property damage occasioned by the operations of grantee under
the franchise herein granted or alleged to have been so caused or
occurred with a minimum liability of Five Hundred Thousand
Dollars 500,000) for property damage to the property of any one
person and One Million Dollars ($1,000,000) for property damage
to the property of two or more persons in any one occurrence.
(3)) Copyright infringement insurance, indemnifying, defending, and
saving harmless the county, its officers, boards, commissions, agents,
and employees from and against all claims of any person
whatsoever for copyright infringement occasioned by the operation
of the grantee under the franchise herein granted or alleged to
have been so caused or occurred (but excluding all claims based
upon or arising out of programming exhibited on any public,
educational and governmental access channels and/or any other
channel provided to the county by the grantee for programming b
the county and the general public) witli a minimum liability of
One Million Dollars ($1,000,000) for the infringement of said
copyrights.
(b) .All insurance policies called for herein shall be in a form satisfactory to
the county attorney and shall require thirty days written notice of any cancellation to
both the county and the grantee. The grantee shall, in the event of any such
cancellation notice, pay all premiums for, and file with the county, written evidence of
payment of premiums, duplicate copies of any insurance so canceled within thirty days
following receipt b the county or the grantee of any notice of cancellation.
(c) The grantee shall, at its sole cost and expense, indenmify and hold
harmless the county, its officials, boards, commissions, agents and employees against any
and all claims, suits, causes of action, proceedings and judgments for damage arising
out 'of the grantee's operation of the cable television system under the franchise.
These damages shall include but not be limited to penalties arising out of copyright
infringements and damages arising out of any failure by grantee to secure consents
from owners, authorized distributors or licensees of programs to be delivered by the
grantee over the grantee's cable television system (but excluding all claims based upon
or arising out of programming exhibited on any public, educational and governmental
access channels and/or any other channel provided to the county by the grantee for
programming by the county and the general public) whether or not any act or omission
complained of is authorized, allowed, or prohibited by the franchise. Indemnified
expenses shall include, but not be limited to, all out-of-pocket expenses, such as
�0607:3196.5 - 8 -
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attorney fees, and shall also include the reasonable value of any necessary services
rendered by the county attorney or his assistants or any employees of the county. This
provision shall not apply to claims for damages arising out of any actions taken by or
omissions of the county, its officials, boards, commissions, agents and/or employees.
(d) No recovery by the county of any sure required in this chapter shall be
any limitation upon the liability of the grantee to the county under the terms of this
chapter except that any sums so received by the county shall be deducted from any
recovery which the county shall establish against the grantee under the terms of this
chapter.
Sec. 7-. Letter of Credit.
(a) within thirty (30) days after the award or renewal of a franchise, the
grantee shall deposit with the county an irrevocable letter of credit in a form
satisfactory to the county attorney in the amount of twenty-five thousand dollars
($25,000) issued by a federally insured commercial lending institution acceptable to the
City. The letter of credit shall be used:
(1) To insure the grantee's compliance with the terms and conditions
of this ordinance and its franchise; and
(2) To insure the grantee's payment of any liabilities arising out of the
construction, operation or maintenance of the cable system; including the payment of
liquidated damages pursuant to Section 7-10.
(b) The letter of credit shall contain the following endorsement: "At least
sLxty (60) days' prior written notice shall be given to the county by the financial
institution of any intention to cancel; replace, fail to renew, or materially alter this
letter of credit. Such notice shall be given by certified or registered mail to the
county attorney."
(c) The letter of credit may be drawn upon by the county by presentation
of a draft at sight on the lending institution, accompanied by a written certificate
signed by the county administrator certifying that the grantee has failed to comply with
this ordinance, its Franchise or any other lawful order, permit or direction of the
county relating to this ordinance or the Franchise stating the specific reasons therefor,
and stating the basis for the amount being drawn.
(d) The grantee shall agree to structure the letter of credit in such a manner
so that if the county draws upon the letter of credit, the grantee will replenish the
letter of credit to a minimum new balance of seventy-five thousand dollars ($75,000).
The intent of this subsection is to ensure that the amount of credit available to the
0607:s196.5 - 9 -
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county shall at no time fall below seventy-five thousand dollars ($75,000), after the
initial draw.
(e) The letter of credit shall become the property of the county in the event
that the franchise is canceled by reason of the default of the grantee. The letter of
credit shall be retained by the county and returned to the grantee at the expiration
of the franchise provided there is then no outstanding default on the part of the
grantee.
(f) The eights reserved to the county with respect to the letter of credit are
in addition to all other rights of the county, whether reserved by this ordinance, a
Franchise or otherwise authorized by law, and no action, proceeding or right with
respect to the letter of credit shall affect any other right the county has or may have.
Sec. 7-10. Liquidated darna�es.
(a) Notwithstanding any other remedy provided for in this chapter, the
franchise or otherwise available under law, the county shall have the power to recover
~ S
monetary amounts from a grantee under certain conditions, such monetary amounts
being in the nature of liquidated damages, provided the county first complies with the
notice requirements of subsection (d) herein.
(b) By acceptance of a franchise, a grantee understands and agrees that
failure to comply with any time and performance requirements as stipulated in this
chapter and the franchise will result in damage to the county, and that it is and will
be impracticable to determine the actual amount of such damage in the event of delay
or nonperformance. As a result, the grantee further agrees that liquidated damages
shall be incurred by the grantee for the following concerns:
l} Failure to complete system construction or reconstruction within six
(6) months of the scheduled completion date, unless the board
specifically approves the delay by resolution;
_ (2) Failure to provide, upon written request, data, documents, reports
or information as required by Sections 7-11, 7-1 ?, 7-1 , 7-26, and
7-2 7
(3) Failure to provide in a continuing manner the types of services
proposed in an accepted application or renewal proposal unless the
board specifically approves, by resolution, a delay or change or the
grantee has obtained modification of its obligation} all changes in
programming excluded;
11/9 j94 - 3:30 p.m.
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(4) Failure of grantee to comply with operational, maintenance or
technical standards as required by Sections 7-2 , 7-23. 7-24, and 7-
29; and
(S For breach of any service standards as required by Section 7-25.
(c) The grantee shall pav two hundred dollars ($200.00) per day or part
thereof for each day one or more of the delinquencies set forth in subsection (b)
continues, and shall be chargeable to the letter of credit required under Section 7-9.
(d) if the county administrator, following forty-five (45) days' written notice
to a grantee to cure any problem that night result in liquidated damages, concludes
that a grantee has not corrected the violation or has failed to diligently commence and
pursue corrective action, he shall issue to the grantee by registered or certified mail
a notice of intention to assess liquidated damages. The notice of intention to assess
shall set forth the basis of the assessment and shall inform the grantee that liquidated
damages will be assessed from the date that is five (5) business days after the date
of the notice of intention to assess unless the assessment notice is appealed for hearing
before the board or the violation has been corrected. A grantee desiring a hearing
before the board shall send a written notice of appeal by registered or certified mail
to the count} administrator within five (5) business days of the date of the notice of
intention to assess liquidated darnages. The hearing on the grantee's appeal shall be
held within thirty (30) days of the date of the notice of intention to assess liquidated
damages. Unless the board indicates to the contrary, the liquidated damages shall be
assessed beginning on the date of the notice of intention to assess and continuing
thereafter until such time as the violation ceases, as determined by the county
administrator in his sole discretion.
Sec. 7-1 1. Books and records.
All books and records of the grantee concerning its operations within the county,
which are relevant to the county's regulatory authority shall be made available for
inspection and audit by the county within thirty days after such request has been made.
The grantee shall file with the director of utilities accurate maps or plats of all
existing and proposed installations within the county. Such maps and plats shall
conform to the requirements of the director of utilities and shall be kept continuously
up to date.
Sec. 7-12. Construction schedule and reports.
(a) [upon accepting a franchise, the grantee shall, within ninety (90) days, file
the documents required to obtain all necessary federal, state and local licenses, permits
and authorizations required for the conduct of its business, and upon request shall
0607: S 196.5
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submit reports to the county administrator on progress in this respect until all such
documents are in hand.
(b) The grantee shall submit a construction plan or reconstruction plan for
its system which shall be incorporated by reference and made a part of the franchise
agreement. The plan shall include cable system design details, equipment
specifications, and design performance criteria. The plan shall also include a reap of
the entire franchise area and shall clearly delineate areas within the franchise area
where the cable system will be available to subscribers including a time schedule of
construction for each year that construction or reconstruction is proposed.
(c) Every three (3)) months after the start of construction or reconstruction,
the grantee shall furnish the county administrator a report on progress of construction
or reconstruction until complete. The report shall include a map that clearly defines
the areas wherein cable service is available.
(d) Copies of any agreements, reports, petitions, correspondence or other
documents filed with any local, state or federal government relating to the grantee's
operations within the county shall be made available to the county administrator upon
request.
Sec. 7-I Annual_ Reports.
(a) The grantee shall file annually with the county administrator no later than
ninety (90) days after the end of the grantee's fiscal gear the following information:
l confidential report summarizing the previous year's activities in
the development of the system, including, but not limited to, cable
services begun or dropped; number of homes passed; number of
cable plant miles; and a summan, of any policy changes taking
effect during the year.
(2) A current copy of the subscriber service agreement, a current list
of all rates, charges and available services, a current channel list,
co of all the grantee's published rules and regulations
p g
applicable to subscribers of the cable system, and a summary of
the grantee's hours of operation.
- A copy of updated maps depicting the location of all trunks,
showing all neighborhoods, developments, and public buildings
served, and separately identifying those areas where there was
construction in the year of the report.
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(4) A list of all persons owning or controlling five 5) percent or
more of the stock, partnership shares or assets of the grantee; and
a list of any parent corporation, parent entity or holding company
that owns, or by ownership of other entities, controls the grantee.
(5) If the grantee is a corporation, a list of officers and members of
the board and officers and board members of any parent
corporation; and where a parent corporation's stock is publicly
traded, two (2) copies of its annual report.
(6) A certified special report of gross revenues that shall be specific
as to the extent of operations of the grantee within the county.
All special reports shall be certified by an independent certified
public accountant and prepared in accordance with Generally
Accepted Auditing Standards ("GAAS") as promulgated by the
American Institute of Certified Public Accountants reflecting the
total amount and sources of gross revenue for the period and shall
be in sufficient scope to allow independent ascertainment of the
uantee's compliance with the franchise fee requirements of this
chapter.
(b) All proprietary information submitted pursuant to this section shall remain
the property of the grantee and be treated as confidential to the extent
permitted by law.
(c) Additional information determined by the County to be relevant to the
Countv's regulatory authority shall be made available for inspection of the
grantee's principal offices upon written request.
Sec. 7-14. Subscriber fees and rates.
(a) The board shall have the authority to regulate rates, equipment and
installation of cable services in accordance with state and federal law, rules, and
regulations. Before anv regulatory action, the board will conduct a public hearing to
ensure a reasonable opportunity for consideration of the views of interested parties.
(b) For all rate changes including those changes for service not regulated by
the county:
(1) A grantee shall file with the clerk of the board written schedules
of any proposed rate changes which shall describe all existing rates
and all proposed rate changes. Such schedules shall also describe
all proposed changes in services to be provided by the grantee and
0607.-S 196.5 - 13 -
11 f 9/94 - 3:30 p.m.
all proposed changes in the terns and conditions relating to such
services. In no event shall any proposed rate increases take effect
sooner than thirty (30) days after receipt by the clerk of the
-written schedules.
(2) within thirty (30) days after receipt by the clerk of the written
schedules, the board may set a public hearing to review any
proposed rate increases. The clerk shall notify the grantee of such
public meeting.
(3) At the public hearing, the grantee shall present to the board
justification for the rate increase, identifying all significant factors
that prompted an increase in rates and the extent to which those
factors are reflected in the actual amount of the increase.
(c) Except as otherwise permitted under federal law, a grantee shall not, with
regard to fees. discriminate or grant any preference or advantage to any person. This
section shall not prohibit the lawful establishment by a grantee of reasonable categories
of service and customers with separate rates and terms and conditions of service within
a franchise area.
(d) Notwithstanding c) above, a grantee may, at its own discretion, ware,
reduce or suspend connection or monthly service fees for specific or indeterminate
periods for promotional purposes.
Article III. Franchise Transfer or Revocation
Sec. 7- 1 5). Franchise transfer.
(a) The grantee shall promptly notify the county administrator of any actual
or proposed change in, or transfer of or acquisition by any other party of control of
the grantee. Every change, transfer or acquisition of control of the grantee shall make
the franchise subject to cancellation unless and until the county shall have consented
thereto which consent shall not be unreasonably withheld. For the purpose of
determining whether it shall consent to such change, transfer or acquisition of control,
the county may inquire into the qualifications of the prospective controlling party, and
the grantee shall assist the county in any such inquiry. If the county does not
schedule a hearing on the matter within sixty (60) days after notice of the change or
proposed change and the filing of a petition requesting its consent, it shall be deemed
to have consented. In the event that the county adopts a resolution denying its
consent and such change, transfer or acquisition of control has been affected, the
county may cancel the franchise unless control of the grantee is restored to its status
prior to the change, or to a status acceptable to the county.
0607:8196.5 - A -
11%9 f 94 - 3:30 p.m.
(b) Any franchise granted by the board shall not be assigned, transferred, sold
or disposed of, in whole or in part, by voluntary sale, merger, consolidation or
otherwise or by forced or involuntary sale, without prior consent of the board, which
consent shall not be unreasonably withheld as provided in subsection (c) below.
(c) Any sale, transfer
or
assignment of any
franchise granted by the board
shall be made by a bill of sale
or
similar document,
an executed copy of which shall
be filed with the county administrator within thirty days
after any such sale, transfer
or assignment. The board shall
not withhold its
consent unreasonably; provided,
however, the proposed assignee
agrees to comply with
all. the provisions of this chapter
and the franchise and must
be
able to provide
reasonable proof of financial
responsibility as determined by
the
board.
l} No such consent shall be required for a transfer in trust, mortgage, or
other instrument of hypothecation, in whole or in part, to secure an indebtedness
except that when such hypothecation shall exceed seventy-five percent of the fair
market value of the property used by the grantee in the operation of its cable
television system. prior consent of the board, expressed by resolution, shall be,
required for such transfer and said consent shall not be withheld unreasonably.
Sec. 7-1 6. Franchise revocation.
(a) In addition to all the rights and powers reserved to the county, the county
reserves as an additional power the right to terminate the franchise and all rights and
privileges of a grantee hereunder in any of the following events or for any of the
following reasons:
(I) A grantee shall by act or omission violate any material term or
condition of its franchise or this chapter, and, within thirty (130)
days following written demand by the county shall fail to effect
compliance compliance or if can not reasonably be effected within
p
thirty (30) days, fail to commence cure of the violation and
proceed diligently to effect compliance.
(2) A grantee becomes insolvent, unable or unwilling to pay its debts
or is adjudged a bankrupt,
(3) A grantee willfully or knowingly makes false statements on or in
connection with its franchise application, proposal for renewal, or
anv public filing required by this ordinance or applicable law.
(4) Continuing violations as determined by final decision of a court of
appropriate jurisdiction of -any provision of the Virginia. Consumer
0607:3196.5 - 1 -
11 f 9/94 - 3:30 p.m.
Protection Act of 1977, as amended, that Corncast fails to cure
promptly upon notice by the County.
(b) The grantee shall not be declared at fault or be subject to revocation
under any provision of this chapter in any case in which the performance of any such
provision is prevented for reasons beyond the grantee's control. A fault shall not be
deemed to be beyond the grantee's control if within the control of a corporation or
other business entity in which the grantee holds a controlling interest, or which holds
controlling interest in grantee whether held directly or indirectly.
(c) If the board determines after a public hearing that such non-compliance
was without just cause, then the board may adopt a resolution which terminates the
franchise and instructs the grantee to promptly remove from the public way all of its
cable television facilities within one hundred twenty (120) days from the date the
grantee receives a written copy of such resolution. The board shall be empowered to
seek legal and equitable relief in order to ensure compliance with this provision. In
the alternative, the board may adopt a resolution authorizing the county to purchase
the assets of the grantee's cable television system at an equitable price in accordance
with federal law and the provisions of this chapter unless there be compliance by the
grantee within such reasonable period as the board may fix.
Sec. 7-17. Receivership.
The county shall have the right to cancel a franchise thirty (30) days after the
appointment of a receiver, or trustee, unless such receivership or trusteeship shall have
been vacated prior to the expiration of said thirty (30) days, or unless:
(a) Within one hundred and twenty (120) days or a mutually agreed date
after his election or appointment, such receiver or trustee shall have fully complied
with all the provisions of this ordinance and remedied all defaults thereunder; and
(b) Such receiver or trustee, within said one hundred and twenty (120) days
or a mutually agreed date shall have executed an agreement, consented to by the
county and duly approved by the court having jurisdiction in the premises, whereby
such receiver or trustee assumes and agrees to be bound by each and every provision
of this ordinance and the franchise granted to grantee.
Section 7-18. Transfer of ownershi to Counter,
(a) In the event the county acquires ownership of the system in accordance
with federal law and the provisions of this chapter, upon payment of the purchase
price, the grantee shall immediately transfer to the county possession and title to all
facilities and property, real and personal, related to its cable television system free
0607:S 196.5 1
11/9/94 - 3:30 P-m.
from any and all liens and encumbrances not agreed to be assumed by the county in
lieu of some portion of the purchase price.
(b) Until such time as the grantee transfers to the county or to a new
grantee possession and title to all assets, real and personal, related to its cable
television system, the grantee shall, as trustee for its successor in interests continue to
operate the cable television system tinder the terms and conditions of this chapter and
the franchise and to provide the regular subscriber service and any and all of the
services that may be provided at that time. During such interim period, the Grantee
shall not sell any of the system assets nor shall the grantee make any material
physical, administrative or operational change that would tend to degrade the quality
of service to the subscribers, decrease income, or materially increase expenses without
the express permission, in writing, of the counter or its assignee. The counter shall be
permitted to seek legal and equitable relief to enforce the provisions of this section.
(c) For its management services during this interim period, the grantee shall
be entitled to receive as compensation, the net profit, as defined herein, generated
during the period between the date the grantee received written notice from the county ,
of its intent to purchase the grantee's cable television system or the expiration date
of the franchise, whichever is earlier, and the payment of the purchase price. Stich
management services shall not be continued without grantee's consent for more than
twelve months. However, if the board determines that the grantee is solely responsible
for any unreasonable delay in transfer of ownership and control, the grantee shall
continue to operate the cable television, without compensation for its services until the
sales agreement is executed and ownership and control passes to the county or its
i
assignee.
Sec. 7-19. l iRrht of county to assign urchase rights.
In the event the county purchases the cable system in accordance with federal
law and the provisions of this chapter, the county shall have the right and power to
assign its purchase rights to a successor grantee selected b the counter in manner
not inconsistent with the provisions of this chapter.
Article I. Systems Operation.
Sec. 7-20. Initial franchise area.
(a) A ne%v grantee shall furnish to the county as part of its application a reap
of suitable scale showing all streets and public buildings indicating the initial franchise
area to be seared. The map shall also list the names of all neighborhoods,
developments and communities served.
0607:3196.5 - 17
11/9/94 - 3:30 p.m.
(b) The initial franchise area shall be subject to approval by the county, and
may be amended at any time, either by the county on its own motion or upon the
request of the grantee. Notw�thstan in the foregoing, no franchise area shall be
reduced unless requested by the grantee.
Sec. 7-21. Interconnection.
The grantee may be required to interconnect its cable television system with
other cable television systems or other broadband communications facilities located in
contiguous communities so long as such interconnection is for the benefit of subscribers
within the county and there exists reasonable market demand for interconnection. Such
interconnection shall be made within ninety 90) days of a request made by the board.
Sec. 7-22. Extension of Service Facilities.
(a) Grantee shall extend its service at its sole cost, to areas adjacent to the
system's existing plant if and when those areas have a dwelling unit density of twenty-
five 25) occupied homes per route mile of plant. Cable service shall be promptly
extended and provided in such areas at standard rates and charges no later than
twelve 12) months from the time the density test is net. Cable senlices shall be
installed at the prevailing normal installation charge if no more than a 200 foot drop
wire is required to reach the home. The grantee shall be allowed to collect its actual
marginal cost of installation beyond 200 feet.
(b) Grantee shall extend cable service to areas not meeting the density
requirements specified in (a) upon receipt of a petition of such homeowners, and
provided such homeowners agree to pay the grantee an amount determined as follows:
of occupied homes in extension occupied homes per mile
mileage of extension (HPM) of extensions
HPM of extension = Ratio of density of
25 HPM the extension to the
minimum density
which the Grantee
constructs in the
system (or "A")
Total cost of building = Grantee's share of
the extension times "A" extension cost
Total cost of building -- Total amount to be
0607:I96.5 - 18 -
11 f /94 - _:30 p.m.
0
7_J
will:
extension less grantee's
share of extension cost
Total amount to be re-
covered from the subs
Total subscribers in
extension
recovered from
subscribers
Each subscribers
share
When a request for service is received, and unless good cause is shown, grantee
} Provide a written estimate within thirty (30) days of such
request,
(2) Begin construction within ninety (90) days or receipt of total
monies from participating subscribers, provided that make ready
work and all necessary permits and approvals have been secured;
{3 Complete construction within six months of receipt of total monies
from participating subscribers, barring unusual or unforeseen
circumstances or factors beyond the control of grantee (including,
but not limited to, the obtaining of all necessary permits and
approvals); and
(4) Inform each home passed along the extension of the potential cost
for subscribers.
Subscribers who pay for an extension shall be entitled to rebates in the
tolloving manner;
1) If the grantee acquires new subscribers subsequent to the initial
extension, the formula will be adjusted so that any new subscriber
shall pay its pro rata share of the extension in accordance with the
adjusted formula, and those who have previously paid for the
extension will be entitled to an appropriate rebate. In no event
shall the amount of the rebate exceed the subscriber's contribution;
(.2W The grantee shall keep accurate records of the cast of the
extension, the amounts paid by subscribers and any appropriate
adjustments;
060 :8196.5 - 19 -
11 f f 94 - 3:30 p.m.
(3) once an individual dwelling has paid its share of the extension
cost, future reconnections or installations for that dwelling shall be
made at the grantee's standard rate; , and
(4) After a period of three ) years from the installation of the first
dwelling unit in the extension, no further adjustments shall be
made. Installations after three gears shall be at the grantee's
standard rate.
M Grantee shall make every reasonable effort to cooperate with cable
television franchise holders in contiguous communities in order to provide cable service
in areas within the county but outside the grantee's initial franchise area. The county
shall male every reasonable effort to cooperate with the franchising authorities in
contiguous communities, and with the grantee, in order to provide cable television
service in areas outside the county.
Sec. 7-23. Svstem description.
(a) The cable television system to be installed by grantee shall comply in all
respects with the capacity, ca ability, and technical performance requirements set forth
pp
in applicable federal rules and regulations and amendments thereto.
(b) The grantee's cable television system shall have technical capacity to
enable it to provide return communications.
(c) The grantee's cable television system shall maintain at least one specially
designated noncommercial public access channel available on a first -come,
nondiscriminatory basis. The system shall maintain and have available for public use
the minimal equipment, personnel, and facilities necessary for the production of
programming for such a channel. one such channel will be made available without
charge, except that production costs may be assessed for live studio presentations
exceeding five minutes. Such production costs and any fees for use of other public
access channels shall be consistent with the goal of affording the public a low-cost
means of television access.
(d) The grantee's cable television system shall maintain without charge a
specially designated access channel for local government use.
(e) The grantee's cable television system shall maintain without charge
specially designated access channel for public education use.
(f) The grantee's cable television system shall offer capacity for leased
commercial access services as required by applicable federal regulation.
0607:8196.5 - 20 -
11f 9/94 - 3:30 p,m.
(cr) whenever all of the channels described in paragraphs (c), (d), (e) and
(f) of this section carry non -repetitive programming eighty percent 80%) of the
weekdays Monday through Friday for eighty percent (801/1c)of the time during any
consecutive six -hour period for six consecutive weeps, the grantees cable television
system shall, within the limits of its channel capacity and if consistent with then
applicable FCC rules and regulations, have six months in which to make a new access
channel available for any or all of the purposes for which such channels are
desigL-11nated. Nothing in this provision shall prohibit the grantee from exhibiting
programming of its choice during such time as the access channels described in
paragraphs (c), (d), (e) and (f) are not in use by the public. Grantee shall, however
at all tines, give priority to public and governmental use of the channels over grantee's
programming, provided grantee is afforded reasonable notice of such proposed use.
(i) Grantee shall provide, without charge within the initial franchise area,
basic standard service to each fire station, public and private school, police station,
public librarv, rescue squad and such buildings as used for municipal purposes as may
be designated by the county, provided, however, that if it is necessary to extend
grantee's trunk or feeder lines more than six hundred {boo) feet to provide service to
anv such school or public building, the county shall have the option, either of paying
(Yrantee's direct costs for such extension, in excess of six hundred feet, or of releasing
grantee from the obligation to provide service to such building.
0) The grantee shall maintain its cable system with a level of production or
other facilities, technical performance, capacity, equipment, components and service
equal to that which at a minimum has been developed and demonstrated by existing
cable television system operators and reputable equipment suppliers to be workable in
the field, which is as modern and technologically advanced as that employed by
comparable cable systems, which is reasonably available and economically and
technologically feasible to install and for which there is reasonable market demand.
LJ r
Sec. 7-24. Operational requirements.
(a) Grantee shall construct, operate and maintain the cable television system
subject to the supervision of the county and in full compliance with all applicable
federal, state and local rules and regulations, and anv amendments thereto. The cable
television system and all its parts shall be subject to inspection by the county upon
reasonable notice.
(b) if requested by the county, copies of all correspondence, petitions, reports,
applications and other documents sent or received by grantee from Federal or State
agencies having appropriate jurisdiction in matters affecting cable television operation
shall be simultaneously furnished by the grantee to the county.
0007:S196.5 - 21 -
11/9/94 - 3:30 p.m.
(c) In the case of any emergency or disaster, the grantee shall, upon request
of the county administrator, make available, free of charge, its facilities to the county
for emergency use during the emergency or disaster period.
Sec. 7-25. Customer Service Standards.
(a) Except for more stringent standards se't forth herein or in the franchise
agreement, the grantee shall comply with the minimum customer service standards
established by federal regulation. which are hereby incorporated by reference.
M The grantee shall credit subscribers for outages in the system which result
in loss of picture or sound on one or more channels for more than twenty-four (24)
d-114
hoursNA V6 Cr
-
.
subscribers r �notifv- the grantee by
phone or in 01111writing anv such outage
unless the grantee has actual or constructive knowledge of the.
outag
{? grantee may, at its option, provide a subscriber with a rebate
rather than a credit on the subscriber's bill to fulfill the
requirements of this subsection.
(c) Service calls: excluding conditions beyond the control of the operator,
the grantee shall. respond to service calls and complaints promptly. Grantee shall
maintain a repair force of service personnel capable of responding to subscriber
requests for service under normal operating conditions within the following time frames
(unless a subscriber requests a different more convenient elate that is beyond the
following performance standards):
(1) For any complaints of loss of sound or a picture on one (1) or
more channels, on the same day if the grantee is notified by 2:00
._ p.m.
a{{rr vto-fifi,Cah 04
(2) Within twenty four (24) hours for all other service calls.
(d) Availability of special equipment.
(1) The grantee shall provide, upon the request of the subscriber, the
following equipment at the subscriber's reasonable cost:
0607:8196.5 - 2? -
11/9f94 - 3:30 p.m.
(i) A/B (input selector) switches to allow switchover to
subscriber's antenna;
ii A parental lock to allow subscriber blocking of a specified
cable service or channel; and
(iii) Devices to insure adequate, access to cable television service
for hearing -unpaired persons.
a I I fu C�M*v " 6r Rgw"Lfs V!��
(f) The grantee shall maintain equipment capable of providing standby power
for headend, transmission and trunk amplifiers for a minimum of two 2) hours.
(a) A minimum of ninety-five percent (95%) of all standard installations
requiring service drops not larger than 125 feet and a - minimum of ninety percent
(909o') of all standard installations requiring service drops not longer than 200 feet will
be performed within seven 7) business days after an order has been placed and a
minimum of ninety percent (90%) of all service drops that are temporarily placed
above ground will be buried within ten (10) business days of the date of installation;
provided the grantee has been able to obtain any necessary easements or other
consents necessary to complete the installations and service drops and has not been
delayed by acts of god or other conditions beyond its reasonable control. All drops
will be machine buried to a depth of at least six (6) inches.
i dupon written request shall make such
information available to the county jtUL 11kA ,o'c [►
or- Aovt c""Wi vice., W fill GY)
(h) All field employees, including subcontractors, that have occasion to deal
directly with subscribers must carry identification indicating their employment with the
grantee to be displayed upon request.
(i) Grantee shall employ and utilize equipment which is capable of
monitoring and recording telephone answering standards as set forth in federal
regulations.
._ Customer service center and bill payment locations will be open for
transactions Monday through Friday during normal business hours. Additionally, based
on community needs, and customer demand the grantee will schedule supplemental
hours on weekdays and/or weekends during which these centers will be open as
needed.
(k) Grantee shall provide at least five (5) days' written notice prior to
discontinuance of service due to nonpayment and shall not terminate for nonpayment
where the payment relates to service not yet provided.
0607:8196.5 � - 23
11/9/94 - 330 p.m.
{1 Grantee shall afford customers with a three (3) days right of rescission
for ordering cable services, except that such right of rescission shall end upon initiation
or Installation of the service, whether physically or electronically, on the customer's
premises.
rn} The grantee shall minimize system service interruptions to the greatest
extent practicable.
Sec. 7-6. Customer Service performance Reports.
The grantee shall provide the county with quarterly reports on customer service
which shall provide the following information for the period:
(a) ILI
(b) percentage of calls answered within 30 seconds;
(c) percentage of abandoned calls;
tyl�cS
(d) percentage of time, . were busy; and
(e) number of repair service requests received by type of complaint, cause
of roble
Sec. 7-27. Tests and performance monitorin .
(a) Not later than ninety days after any new or substantially rebuilt portions
of the system is made available for service to subscribers, technical performance tests
shall be conducted by the grantee to demonstrate full compliance with the Technical
Standards of the Federal Communications Commission and this chapter. Such tests
shall be performed by, or under the supervision of, an engineer or such other person
with proper training and experience approved by the county. A copy of the report
shall_ be submitted to the county, describing test results, instrumentation, calibration,
and test procedures, and the qualifications -of the engineer responsible for the tests.
(b) A copy of the grantee's proof of performance tests required to be filed
with the Federal Communications Commission shall be simultaneously submitted to the
county.
Sec. 7-28. performance evaluation sessions.
0607:8196.5 - 24 -
11/9/94 - 3:30 p.m.
0
(a) The county and the grantee may hold scheduled performance evaluation
sessions every two year(s) from the anniversary date of the grantee's award of a
franchise and as may be required by federal and state law.
fib} Special evaluation sessions may be held at any time during the term of
a franchise at the request of the county or the grantee, and upon ninety (90) days
written notice.
(c) All evaluation sessions shall be open to the public and shall be advertised
in a newspaper of general circulation at least ten (10) days prior to each session. The
grantee shall notify its Subscribers of the evaluation sessions by announcement displayed
prominently on its cable system during prime time, for five (5) consecutive days
preceding each session.
(d) Topics Which may be discussed at any scheduled or special evaluation
session may include, but not be limited to, service rate structures; franchise fee;
liquidated damages; free or discounted services; application of new technologies; system
performance; services provided; programming offered; customer complaints; privacy}
amendments to this ordinance; judicial and FCC rulings; line extension policies; and
county or grantee rules.
Sec. 7-29. Conditions of street occu ancv.
The county hereby{ grants to the grantee the right to use all public ways owned
by the county for the purpose of installing cable television structures, lines, equipment
and facilities, so long as such use is consistent with the legal rights owned by the
counter and the requirements of this chapter. Prior to installing any such structures,
lines, equipment and facilities the grantee shall notify the county Utility Department
of its plans and the Utility Department may require such modifications as will protect
the existing utilities within the public wa�v.
(a) Grantee shall utilize existing poles, conduits and other facilities whenever
possible, and all transmissions and distribution structures, lines and equipment erected
by the grantee within the county shall be so located as to cause minimum interference
with Ahe proper use of streets, and to cause minimum interference Nvith property
owners who adjoin such streets.
(b) whenever the county shall require the relocation or reinstallation of any
property of the grantee in any of the public ways within the county, it shall be the
obligation of the grantee upon notice of such requirement as soon as reasonably
possible to remove and relocate or reinstall such property as may be reasonably
necessary to meet the requirements of the county. Such relocation, removal or
0607:8196.5 - ? -
11/9/94 - :30 p.m.
reinstallation by the grantee shall be performed within a reasonable period of time and
at the sale cost of the grantee.
(c) where the county or a public utility serving the county desires to make
use of the poles or other wire -holding structures of the grantee but agreement
therefore with the grantee cannot be ruched, the board may require the grantee to
permit such use for such consideration and at such price and terms as is just and
reasonable, if the board determines that the use would enhance the public convenience
and would not unduly interfere with the grantee's operations.
(d) wherever all electrical and telephone titility wiring is located underground,
either at the time of initial construction or subsequently, the grantee's cable shall also
be located underground, at grantee's own expense.
(e) Grantee shall, at its own expense and in a manner approved by the
county, restore to county standards and specifications any damage or disturbance caused
to the public way as a result of its operations or construction on its behalf. Grantee
shall guarantee and maintain such restoration for a period of one year against defective
materials or workmanship. If the public way is not restored to the county's reasonable
satisfaction, the county shall have the right to have such work performed and charge
all reasonable costs to the grantee.
(f) Whenever, in case of fire or other disaster, it becomes necessary in the
judgment of the chiefs of the Fire or Police Departments to remove or damage any
of the grantee's facilities, no charge shall be made by the grantee against the county
for restoration and repair.
(g) Grantee shall have the authority to trim trees on public property at its
own expense as may be necessary to protect its wires and facilities, subject to the
supervision and direction of the county. The grantee shall obtain the written consent
of the county prior to trimming any trees within rights of way.
,article V. General Provisions.
Sec. 7-30. Protection of rivacv.
(a) Grantee shall not permit the transmission of any signal, aural, visual or
digital, including "polling" the channel selection, from any subscriber's premises without
first obtaining written permission of the subscriber. This provision is not intended to
prohibit the use of transmission of signals useful only for the control or measurement
of system performance.
0607:8146.5 - 26 -
11/9/94 - 330 p.m.
(b) Grantee shall not permit the installation of any special terminal equipment
in any subscriber's premises that will permit transmission from subscriber's premises of
two-way services utilizing aural, visual or digital signals without first obtaining written
permission of the subscriber.
Sec. 7-3 1. Unlawful Use of Svstem.
(a) Unless otherwise provided by federal or state law, it shall be unlawful for
any person to attach or affix or to cause to be attached or affixed any equipment or
device which allows access or use of the cable television service without payment to
or permission from the grantee for same. The affixing or attaching of any equipment
or device capable of allowing access or use of the cable television service shall be
deemed prima facie evidence of a violation of this section.
(b) In addition to any other remedy available to the grantee under the
franchise and/or applicable law, any person violating this section shall be guilty of a
misdemeanor punishable by a fine of not more than $1,000.
Sec. 7-32. Compliance with state and federal law.
(a) Unless required to meet more stringent standards contained in this
ordinance or in the franchise agreement, the grantee shall, at all times, comply with
all laws of the state and federal government and the rules and regulations of any
federal administrative agency. If any term of this chapter shall become prohibited by
any state or federal law or rule or regulation of any federal administrative agency, the
board shall, as soon as possible fallowing knowledge thereof, amend this chapter and
franchise in a manner to bring both into compliance with such law, rule or regulation.
(b) A grantee shall not refuse to hire, nor discharge from employment, nor
discriminate against any person regarding compensation, terms, conditions or privileges
of employment because of disability, age, sex, race, color, creed or national origin. A
grantee shall cornply with all federal, state and county rules and regulations regarding
affirmative action and other aspects of employment with respect to recruitment
advertising, employment interviews, employment, rates of pay.'upgrading, transfer,
demotion, layoff and termination.
Sec. 7-3. Unlawful acts: penalties.
(a) It shall be unlawful for any person, firm or corporation to establish,
operate or carry on the business of distributing to any persons in this county any
television signals or radio signals by means other than broadcast unless a franchise
therefor has first been obtained pursuant to the provisions of this chapter and unless
such franchise is in full force and effect.
ti
0607: S 196.5 - 27 -
11 f 9/94 - 3.30 p.m.
(b) It shall be unlawful for any person, firm or corporation to construct,
install or maintain within any public street in the county, or within any other public
property of the county, or within any privately owned area within the county which has
not yet become a public street but is designated or delineated as a proposed public
street on any tentative subdivision map approved by the county, any equipment or
facilities for distributing any television signals or radio signals through a cable system,
unless a franchise authorizing such use of such street or property or area has first
been obtained pursuant to the provisions of this chapter and unless such franchise is
in full force and effect.
(c) It shall be unlawful for any person, firm or corporation without the
consent of the owner to willfully tamper with, remove or injure any cables, wires or
equipment used for distribution of television signals, radio signals, pictures, programs
or sound.
(d) Any person, firm or corporation violating any subsection of this section
shall be punished by a fine not exceeding one thousand dollars ($1,000.00) or b
imprisonment not exceeding twelve (12) months or by both such fine and imprisonment. ,
Each day any violation of any subsection of this section shall continue shall constitute
a separate offense.
Sec. 7-34. Special license.
The county
reserves the right to issue a license,
easement
or other permit to
anyone other than
the grantee to permit that person to traverse
any portion of the
grantee's franchise
area within the county in order to
provide
service outside the
county. Such license or easement, absent a grant or a
franchise
in accordance with
this chapter, shall
not authorize nor permit such person
to provide
a cable television
service of any nature to any hone or place of business within
the county nor to
render any service
or connect any subscriber within the
county to
the grantee's cable
television system.
Sec. 7-35. Time deemed essence ofreement.
Whenever this chapter or a franchise sets forth any time for any act to be
performed by or on the behalf of a grantee, such time shall be deemed of the essence
and the grantee's failure to perform within the time allotted, in all cases, shall be
sufficient grounds for the county to invoke the remedies available under the terms and
conditions of this chapter and the franchise.
(a.) The grantee shall not be excused from complying with any of the terms
and conditions of this chapter or the franchise by any failure of the county, upon any
0607:3146.5 - 28
11/9/94 - 330 p.m.
one or more occasions, to insist upon the grantee's performance or to seep grantee's
compliance with any one or more of such terms or conditions.
(b) Nothing herein shall be construed to require the grantee to comply with
the terms of this chapter or the franchise if prohibited from doing so by disaster, gar,
civil disobedience, governmental enactment or regulation or other Act of God.
Sec. 7-36. Rights reserved to the County.
The county hereby expressly reserves the following rights:
(a) To adopt, in addition to the provisions contained herein and in the
franchise and in anv existing applicable ordinances, such additional lawful regulations
as it shall find necessary in the exercise of its police power provided, however, that
such regulations, by ordinance or otherwise, shall be reasonable and not in conflict
with the rights herein granted.
N To amend or modify the franchise should the Federal Communications
Commission, as a result of its certification or registration process mandate that
substantial sections of the chapter be altered or deleted.
Sec. 7-37. Designation of County Administrator as Enforcin official.
In all instances inhere this chapter refers to the "county," without referring to
a specific official, the appropriate representative of the Board of Supervisors shall be
the county administrator.
(2) That this ordinance shall become effective immediately upon adoption.
0607: 8196.5 - 29 -
1.1/9/94 - 3:30 p.m.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: November 9. 1999 Item Number:
Subject:
Establish and Appoint a Riverf ront Project Committee
County Administrator's Comments:
CountyAdl�tor.
BoardAction Requested:
Page 1 of 1
U.A.
Mr # McHale , Bermuda District Supervisor, requests the Board of Supervi-
sors establish and appoint a special committee to assist with the
preparation of the Riverf rant Plan.
Summary of Information:
On October 12, 1994, the Board of Supervisors authorized
Department to proceed with the preparation of a Riverf runt
James and Appomattox.Rivers to include opportunities for
and formation of a Riverf rant Project Committee. The
responsibilities were broadly outlined to include guiding
ment of the Plan, resulting in a formal recommendation to
the Planning
Plan for the
public input
Committee' s
the develop -
the Board of
Supervisors, Formation of such a Committee is anticipated to facilitate
the public{ private and nonprofit sectors of the community working
together to establish an effective, land term
partnership.
The Committee will represent the wide range of rierfront stakeholders
including business and industry, civic and neighborhood organizations
and special interests, such as environmental, historic preservation, and -
recreation. These individuals will be asked to serve as a cohesive
working group during the next 18 months to examine detailed issues,
explore options and be open to public input in building a vision for the
Plan and its implementation.
Preparer:
Tircmias E. �. •
Attachments: � Yes . No
Title: Director of Planning
072
Item 8. A:
JAMES RIVER TASK FORCE
CHESTERFIELD RIVER FRONTS PLANNING COMMITTEE
NOMINEES
r. Jim Strawn
(Parks and Recreation Advisory Committee and Richmond Audubon Society)
4633 Bruce Road
Chester, Va 23831
748-2129
Mr. Marc R. Barnes
3208 Holly Hill Court
Chester, VA 23831
748-8216
Avid boater and fisherman. Keeps a boat at Hopewell. Phil Cunningham says he spends
more time on the river than at home. Very interested in serving.
Ampthill Association
Mr. Robert Hart
2708 Falling Creek Avenue
Richmond, VA 2324
278-8803
Bensley Area Civic Association
Mr. Bryan talker
4113 C rest h i l l Road
Chester, Va 23831
781-218
Mrs. Marti diver
2106 Mount Blanco Road
Chester, Va 23831
30-2816
Kingland Civic Association
Mr. Edwin J. Clarke, Sr.
10040 Salem Church Road
Richmond, Va 23237
74 8-2 0 24
New Bermuda's District Association
Mr. Berkley F. Matthews
313 Meadowville Road
Chester, VA 23831
530-3070
s
River's Bend Civic Association
Mr. Robert R. Ballantyne
12610 Nightingale Drive
Chester, Va 23831
30-8000
Enon Civic Association
(TBA)
Allied Signal
American Tobacco
E. I, duPont
Bob Dunn
ICI Films
Wade Lanning
Philip Morris - Park 800
Gordon McConnell
Reynolds Metals
Chuck Kenney
Signet/River's Bend
hoosrnith Brothers, Inc.
Tom McKinley
Virginia Power Company, Inc.
Bill Brooks
Wako Chemicals
Todd Luad ue
� CHESTERFIELD COUNT)!OF
!JP BOARD OF SUPERVISORS Page of�,
AGENDA
Meeting Date: November 9,199a Item Number: s.s.
Subject:
Streetlight Installation Approval
County Administrator's Comments:
ou Adrr inistmtor
BoardAction Requested:
This item requests Board approval of Streetlight Installation costs in the Dale District.
SummarvoHnformation:
Streetlight requests from individual citizens or civic groups are received in the Department of
Environmental Engineering. Staff requests cost quotations from Virginia Power for each request
received. when the quotation is received, staff re-examines each request and presents them at the next
available regular meeting of the Board of Supervisors ,for consideration. Staff provides the Board with
an evaluation of each request based on the following criteria:
I . Streetlights should be located at intersections;
2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested
location if it is an intersection, or 400 VPD if the requested location is not an intersection;
CONTINUED NEXT PAGE
Director
Pu'eparer. Title: Environmental Engineering
Richard M. cElfish, P.E.
073
Attachments: Yes � 10
CHESTERFIELD COUNTY
BOARD OE SUPERVISORS
AGENDA
Summary of Information: (Continued)
Page 2 of.�
3. Petitions are required and should include 75% of residents within 200 feet of the requested
location and if at an intersection, a majority of those residents immediately adjacent to the
intersection.
Cost quotations fiord Virginia Power are valid for a period of 60 days. The Board, upon presentation
of the cost quotation, may approve, defer, or deny the expenditure of funds for the streetlight installation.
If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will
cancel the project and staff will so notify the requestor. A deferral will be brought before the Board
again when specified.
DALE DISTRICT:
Pie1s Road and Green Cedar Lane
Cost to install light: 2,346.17
Meets minimum criteria.
Chester Forest Lane and Green Cedar Lane
Cost to install light: $ 2,367.07
Beets minimum criteria.
Daly Streetlight Funds
Requested Effective
Balance Forward Expenditure Balance Remaining
$39,072.00 $ 2,346.17 $3M25.53
$ 25367.07 $345358.7
# 0'7 4:
STREETLIGHT REQUEST .
Dale District
REQUEST ESTIMATE
.RECEIVED:
June 26 1994 REQUESTED: June 29, 1994
'ESTIMATE DAYS ESTIMATE -
4 EIVED, October 19, 1994 OUTSTANDING: 11
2
COST To INSTALL STREETLIGHT: 2 34 6 . 1'7
NAME of REQUESTOR. Debra Be Berry .
ADDRESS: Treemont Civic Assocoationr 8636 Chester Forest Lane
Richmond, VA 23237
PHONE NUMBER: HOME - 2 7 1-1 7 S 3 WORK - 6 4 3 - 19 91
E
REQUEST IS LOCATED AT THE INTERSECTION OF
Piels Road and Green Cedar Lane
REQUES
T IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS
I-
A POLE ALREADY EXISTS AT THIS LOCATION
POLICY CRITERIA:
INTERSECTION: Qualified
VEHICLES PER DAY: Qualified
PETITION: Qualified
COMMENTS:
"There
Requestor states: ere is no lighting in this neighborhood. Light-
• for the safer of children catching buses in early day_
�, ng � s needed neighborhood*"
light and also to deter any crimial activity in the
Attachments? Map
075
STREETLIGHT REQUEST
S_ a
0 1*
• Dale District
REQUEST ESTIMATE
RECEIVED; June 26, 1994 REQUESTED: June 29, 1994
ESTIMATE DAYS ESTIMATE
RECEIVED: October 19, 1994 OUTSTANDING: 112.
COST TO INSTALL STREETLIGHT: 2367*07
NAME OF REQUESTOR: Debra B. Berry
ADDRESS: Treemont Civic Assocoation,.8636 Chester Forest Lane
Richmond, VA 2237
PHONE NUMBER: HOME - 2 71-17 8 3 WORK r- 6 4 --19 91
❑X REQUEST IS LOCATED AT THE INTERSECTION OF
Chester Forest Lane and Green Cedar Lane
REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS
�.A POLE ALREADY EXISTS AT THIS LOCATION
POLICY CRITERIA:
INTERSECTION: Qualified
VEHICLES PER DAY: Qualified
PETITION: Qualified
COMMENTS
Re uestor states: Ligh
'There is no lighting in this neighborhood. t
g
ing is needed for the safety of children catching buses in early day-
light and also to deter any criminalY neighborhood*"
Attachments? Map
076
Oreedight Request M46
1119194
ThO map ks a copyrighta product of
Mr. Che-rmr field Cmmty GIS Q Cce.
is reap shows citizen requested
.streetlight inmallatiomv its relation
Streetlight Legend to existing streetlights.
existing light xisting streetlight inf. onnation a-v
obtained from the Chesterfield County
requested light Environmental Engineering lie artnwntt,
SCALE I 65 f V � y
T Swale ide.09 o
1 " — 092.18 Foot
Meeting Date:
Subject:
CHESTERFIELD. COUNTY
BOARD OF SUPERVISORS
A C_F.NnA
November 9, 1999
Item Number:
Richmond Area Metropolitan Planning Organization (MPO)
Redeignation
County Administrator's Comments:
County Administrator: -(>
Board.etioRe nested.
The Board is requested to
supporting the redesignation
Planning organization (MPO).
Summary of Information:
Page ofL
8.C*1..a.
adopt the attached. resolution
of the Richmond Area Metropolitan
BA GROUND : At the October 13, 1994, meeting, the Richmond MPO
voted to add Charles city and New Kent counties to its gating
membership. The proposed voting membership of the reorganized
MPO is attached. chesterfield would retain a total of four (4)
votes in the reorganized MPO.
As part of the process for redesignating the IPo's voting
membership, concurrence by MPO area local governments plus
Charles City and New Kent counties, and action by the Governor
redesignating the MPo's voting membership is necessary.
RECOMMENDATION,: If the Board wishes to support the MPO
redesignation, the attached resolution should be adopted.
Preparers ph, Title:
R J. McCracken
Attachments: 0 Yes � No
Director of Transportation
r
r
CHESTERFIELD COUNTY: At a regular
meeting of the Board of Supervisors held
at the Courthouse on November 9, 19941
at 3:00 p.m.
WHEREAS, Title 23, Code of Federal Regulations, Part 450,
requires that a Metropolitan Planning organization (MPO) be
designated for urbanized areas throughout the United States; and
WHEREAS, Title 23, Code of Federal Regulations, Part 450,
provides for a continuing, cooperative, and comprehensive (" 3 - C" )
transportation planning process for all urbanized areas; and
WHEREAS, the Inteimodal Surface Transportation Efficiency
Act (ISTEA) of 1991 places new requirements on the 3-C
transportation planning process which includes expanding the area
to be covered under the 3-C process; and
WHEREAS, 23 U.S.C. 1.34 (c) (ISTEA) provides for the
establishment of MPo area boundaries based on the U.S.
Environmental Protection Agency's designated nonattainment area
for ozone air quality standards; and
WHEREAS, 23 U.S.C. 134 (c) (ISTEA) states that the MPo
boundaries shall cover at least the urbanized area and the
contiguous areas expected to become urbanized Within the next 20
years; and
WHEREAS, Charles City County is within the Richmond -
Petersburg nonattainment area for ozone air quality standards;
and
WHEREAS, portions of New Rent County that axe contiguous to
the MPo are expected to become urbanized within the next twenty
years; and
WHEREAS, Charles City County and. New Kent County have both
expressed an interest in becoming MPo voting members.
079
S`
r
0
Now, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors does hereby concur with the addition of
Charles City County and New Kent County as voting members of the
Richmond Area Metropolitan Planning organization as shown in the
Exhibit entitled "MPO Voting Membership" attached to this
resolution.
BE IT FURTHER RESOLVED that the Board requests the Governor
of the Commonwealth of Virginia to redesignate the Richmond Area
Metropolitan Planning organization providing for the addition of
Charles City and New Kent counties to the MPo's voting
membership.
Vote:
Certified By:
Theresa M. Pitts
Clerk to the Board of Supeivisois
0
R.IMOND AREA
METROPOLITAN PLANNING ORGANIZATION
lPo VOTING MEMBERSHIP
Voting Member Organizations (Votes)
Town of Ashland
(1)
Chayles City County
(1)
Chesterfield County
( 4 )
Goochland County
(2 )
anover County
(3 )
Henr ico County
(4 )
Powhatan County
(2 )
New Kent County
(2 )
City of Richmond
(4 )
Capital Regional Aixport Commission
(1)
Greater Richmond Transit Company
(1)
Richmond Ietropol i tan Authority
( 1 )
Richmond Regional Planning
District commission
(1)
Virginia Department of Transportation
TOTAL (28)
EXHIBIT
081
4,
CHESTERFIELD COUNT
BOARD OF SUPERVISORS
November 9, 1994 AGENDA
Meeting Date: Item Number:
Subject.a
Adoption of a Resolution Supporting the Virginia Swimming and Diving Center
County Administrator's Comments:
County Administrator:
BoardAction Re nested:
Adopt the attached resolution
Summary of Information: �
Page 1 of 2
The Virginia Swimming and Diving Center (the Center) is an integral and essential part of the
Richmond region's proposal to bring the 1997 or 1999 U.S. Olympic Festival to Richmond.
While other funding for the Festival and facilities, including a track and field stadium, will cone
from the private sector and other sources, current plans call for funding from Chesterfield,
Hanover, Henrico, and Richmond to jointly support the Center.
The estimated maximum cost of the Center is $20 million. Plans anticipate an appropriation of
$5 million -for the Commonwealth, with the balance to be divided among the four participating
jurisdictions. This $15 million would be financed through the Richmond Metropolitan Authority
(RMA), with the localities making annual payments to the RMA. Annual payments would have
to cover annual financing costs of $1.3 million and annual operating shortfalls of about $5 00,000.
The attached resolution offers the county's commitment to support the project, and leaves
flexibility to further resolve the final structure for securing financing.
Preparer• •�-�° � �-Q a�� Title: Director, Budget and Management
1082
Attachments: Yes � No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Summary of Information: (Continued)
Page ? off.?
The resolution also supports a cost -sharing approach for the localities by which Hanover
will pay 10% of casts for the first 5 years, and 1 % thereafter. Chesterfield, Henrico, and
Richmond will equally share the balance of costs.
In addition to the resolution, attachments include a descriptive outline and drawing of the
proposed Swimming and Diving Center, a task schedule for this project, and a project cost
summary and options for allocating annual payments among the jurisdictions.
COUNTIES of CHESTERFIELD, HANGER,
HENRICO, CITY OF RICHMOND
RESOLUTION ,
WHEREAS the Metropolitan Richmond Sports Backers have identified an opportunity
for the Richmond region to bid on the 1997 or 1999 U.S. Olympic Festival; and
WHEREAS the event will generate attendance of over 400,000, create an economic
impact of approximately 3 0 million, and leave a legacy of new world class sports facilities
for area citizens to enjoy; and
WHEREAS the event will bring unity to the metropolitan area by involving over
15 000 volunteers in a regional effort; and
WHEREAS the Counties of Chesterfield, Hanover, Henrico, and the City of
Richmond have supported efforts to bring the U.S. Olympic Festival to Richmond by adopting
a resolution of support at the Regional Summit held on May 13, 1994; and
WHEREAS the four localities each have appropriated $10,000 towards the cost of
bidding on the Festival; and
WHEREAS the Richmond region can win the Olympic Festival hid only if major new
sports facilities are constructed, including a Track and Field Stadium and a Swimming and
Diving Center; and
WHEREAS the construction of such world class sports facilities will require the
cooperative efforts of the four area jurisdictions as well as the Commonwealth of Virginia and
the private sector; and
WHEREAS conceptual plans have been developed for constructing a major amateur
sports complex at The Diamond; and
WHEREAS under provisions of Section 33-255-4413 (el) of the Code of Virginia, as
amended, the Richmond Metropolitan Authority (RMA) is authorized, "with the approval of
the Council of the City of Richmond and the Boards of Supervisors of the Counties of
Henrico and Chesterfield to acquire land, construct, own and operate sports facilities of any
nature including facilities reasonably related thereto...;" and
WHEREAS the Track and Field Stadium will be developed as part of the proposed
amateur sports complex at an estimated cost of $3.7 million, with support from Virginia
Commonwealth University and private philanthropy; and
084
0
WHEREAS the private sector has pledged over $2 million toward the cost of the U.S.
Olympic Festival; and
WHEREAS an independent public opinion poll has demonstrated that approximately
70% of the citizens in the metropolitan area would support the use of public funds to develop
needed sports facilities; and
WHEREAS the four area localities wish to make a united effort to build the proposed
Virginia Swimming and Diving Center, which is the linchpin for securing the Olympic
Festival, and the anchor for the first phase of the proposed Richmond Regional Amateur
Sports Complex,
NOW, THEREFORE, BE IT RESOLVED that the Counties of Chesterfield,
Henrico, Hanover and the City of Richmond do hereby commit to construct and operate the
Virginia Swimming and Diving Center in accordance with the following understandings:
1. The facility will be developed by the Richmond Metropolitan Authority as part of the
proposed Regional Amateur Sports Complex located on City owned property in the
vicinity of The Diamond;
2. The City will make available the site for the facility at no cost;
3. The facility will include the program elements listed on Attachment A;
4. The facility will be developed in accordance with Scheme 2C as illustrated in
Attachment B;
5. The total capital cost of the project is estimated to be $20,000,000;
6. The project is contingent on financial support from the Commonwealth of Virginia in
an amount of at least $520001,000;
7. The maximum amount that the localities will provide towards construction of the
project is $15,000,000;
8. The project schedule provides for preliminary design to begin no later than January 1,
1995, with construction to be completed by May 1, 1997, as outlined in Attachment C;
9. Preliminary design costs incurred between January 1, 1995 and April 30,' 1995 will be
advanced by private sources, up to a maximum of $500,000, with reimbursement
provided by the jurisdictions when permanent financing is provided for the project;
10. The project is contingent on ward of the 1997 or 1999 U.S. Olympic Festival to the
Richmond Region by April 30, 1995;
o8 45
0
11. The project will be financed through a 20 year tax-exempt financing backed by each
participating jurisdiction;
12. Each participating jurisdiction will provide a moral obligation (or suitable substitute)
to repay its pro rata share of the debt;
13. Annual costs of the project will be shared by the jurisdictions on the following basis:
Chesterfield 30%; Henrico 30%; Richmond 30%; Hanover 10%. The Hanover share
will increase to 15% after the first five years, while the remaining 85% will be divided
equally among the other three localities, as summarized in Attachment D;
14. The project is contingent on voter approval of a referendum in Henrico County to be
scheduled in March, 1995.
FURTHER, BE IT RESOLVED that the Richmond Metropolitan Authority is hereby
requested to undertake the acquisition, financing, design and construction of the Virginia
Swimming and Diving Center, with operating responsibilities to be delegated to an "Operating
Committee," to be comprised of representatives of each jurisdiction, with membership to be
allocated in proportion to each locality's financial participation, or in accordance with any
other operating structure approved by the four jurisdictions;
FURTHER, BE IT RESOLVED that the RMA is requested to begin design of the
Virginia Swimming and Diving Center, as soon as possible, with financing advanced from
private sources; and
FURTHER, BE IT RESOLVED that the RMA undertake preparation of construction
plans, project financing and construction of the Virginia. Swimming and Diving Center as
soon as possible after April 1, 1995, provided that the following provisions are satisfied:
1. The 1997 Olympic Festival is awarded to the Richmond Region.
2. The Commonwealth of Virginia will appropriate at least $5,000,000 to the Virginia
Swimming and Diving Center project.
3. The citizens of Henrico County approve in referendum the County of Henrico's
participation to the project.
BE IT FURTHER RESOLVED that the RA is requested to finance the Virginia
Swimming and Living Center through tax-exempt financing backed by each participating
jurisdiction (City of Richmond and the Counties of Henrico, Chesterfield and Hanover), with
each locality providing its pro rats share of the project costs either through direct funding or
by providing its moral obligation backing (or suitable substitute) for repayment of the debt,
and funding any operating deficits, or future capital improvement needs.
yir inia Swin= Diviug ter
Prvi iscd Facility Progran-), Option 2C
October 31, 1994
1. competition001, with i oveublc floor and di virip well, which would measure. 50
meters x 25 Ards.
Combination diving pool 1 wkirm-iili pool ('7 ' X 56')
3. 3,500 sf indoor leisure pool
4. Madders t1irougllout the pout (utailovabic or perniunctit) (positioned in middle. or side. of
lanes going Nvidth of pool)*
5. Concrete, ceremiQ the or stainless .steel overflow gutters.
6, vacuum lines (# of vacuum stations).
7. The diving well would inciludc,
. 2 - I rixtc* diving boards
b. 2 - 3 aleter diving boards
G. 1 - 3 meter diving platform 1~oi- training (1 - Z meter divine, platforin, optional).
d. l - 5 meter. 7.5 meter and 10 rnetei platform.
Harness s" ge.jzj to be inst led from ceiling for training.
9
. Bubb1e n-lachinc auid agitation syf;tem for diving well.
10. Deck drainage - bcveled deck with gutter type systeal around the entire pool - to watite.
11. Fixed seating capacity of 1,000 arranged abovu 0ic pool deck with .9pace for an additional.
500 to 1,000 temporary .seats.
12. Null to pool edge approx. IT-6" feet.
13. A whirlpool Jac:uzzi that could avoorrn niodate 10 - 20 people.
14. A glass enclosed guard/stW #' emergency room on the deck at the center of the pools.
15. The facility should include:
it. Weight Doom approximately 45 by 45 feet (no carpet,, rubber flooring),
b. AerobicTitness Room approximately 45 by 45 let. Wo odcn floor or comparable
flooring system.
C. Meeting Roorn that could hold 100 people.
d, 3 classrc uni 20 x 40 (800 squarc fact).
e,. Locker and shower f~aQilities for men acid \.voman (25 cent coin lockers).
f, Locker Room for swim teams that could too separate but sihary shower bath
faeilitieq. t ,ockers would accommodate locks.
9. Office complex holding at least 6 offices: ingn, asst, nigh, secretarv, swim teat,
chi vC tcawi, security.
11. Entrance area, adiiiinistrative area.
j. Lounge area t.liat would acconmiodate loungt , teirvision, and would be, carpeted.
k. Bathrooms located off lounge area.. '
1. Area that could serve as a ternporary shack bar or accommodations for snack bar
during large mect,ing4. Aceon-im lotions such as: 220 amp capabilities and
ha/cold water conclection.
rtr. Foyer/entrance tliat would hlousr, snack n-iochine!i and diKplay Nvindow for
adverti senients.
11" Ample storage space which would include raonis for holding divh and
0�3'�
Virginia winu-ring and Diving Center
Proposed Facility Program, Option 2C
page 2 '
swinunivg ineet inateriul s, as -%v ll as swinuiiiaig lessor, and lifeguard class
material s.
0. Swiniming pool deck to be the or comparable material (trot a eonerete floor).
16. The facility should be designed to include:
b. Clock, status of swimmer finishes for eight lanes.
C. Colorado type. timing system within tlxe flooring , touch tads.
d. Nubble machine for ilivitig well.
e. Agitation systew for diving Nvell.
f. Stationary weights, free N eight, rowing machine., stair climber, acid hicycle
ri achines .
g, Note -glare lighting systeiii and taking advantage of outside lighting to telcAsion
standards approx. 100 foot candles}
h. Speaker system) f Or areY evert.
i. Underwater sound systen).
j. Hosebib systein located around the pool.
17. Each pool would have:
a. +Autornated cliemical control systems.
b. Chlorine gas, liquid chlorine or bromane/ozone oxidizer system.
C. One, or two motors driving water for 50 nicter pool.
d. Three phase n-iotor system.
e. Steel filter system.
f. HVA : xvitlt refriucrated dehamidification system.
18. 10% of building area set aside i t possible income producing uses.
r
.rf 1 J6 i 46 ;,} 1 11.1 J.J L l -L
� � r
4M F�+ ii��, 0 ra 10 CO or
CDxr
..s C
�y ~
.tea
-A !
a-
T� S-..jl
' pr
All,
0
m
16
FA
_ 4-b C)
0 0
00
0
0
.L]
CD
CA Cl
�j r+
on
IJD
W r+
MA
c
0
090
ANNUAL cosh PER JURISDICTION
WITH $5 MILLION STATE CONTRIBUTidN
option
2C
Debt Service
Net operation and a intena n e
Annual Cost:
1,305,000
500 f o00
Henrio ( 3 0 )
54 1, 5 00
Chesterfield (3 0%)
5411 SOO
Richmond (30%)
541,500
Hanover (10 )
$
18 0 , 5 00
Notes:
Financing by Consortium of Local. Hanks
-- Term - 20 years -- 6 Rate
- Assumes $500,000 annual revenue
Hanover share to increase to 15 after fifth (5th) year
REPLACEMENT
-.P AD Item 8 rC.l.b.
SUPPORT OF FUNDING FOR THE VIRGINIA
SWIMMING AND DIVING CENTER
RESOLUTION
WHEREAS, the Metropolitan Richmond Sports Backers have
identified an opportunity for the Richmond region to bid on the
1997 or 1999 U.S. Olympic Festival; and
WHEREAS, the event is expected to generate attendance of
over 400,000, create an economic impact of approximately $30
Million, and leave a legacy of new world class sports facilities
for area citizens to enjoy; and
WHEREAS, the event will bring unity to the metropolitan area
by involving over 15,000.volunteers in a regional effort; and
WHEREAS, the Counties of Chesterfield, Hanover, Henrico, and
the City of Richmond have supported efforts to bring the U.S.
Olympic Festival to Richmond by adopting a resolution of support
at the Regional Summit held on May 13, 1994; and
WHEREAS, the four localities each have appropriated $10,000
towards the cost of bidding on the Festival; and
WHEREAS, the Richmond region can win the Olympic Festival
bid only if major new sports facilities are constructed,
including a Track and Field Stadium and a Swimming and Diving
Center; and
WHEREAS, the construction of such world class sports
facilities will require the cooperative efforts of the four area
jurisdictions as well as the Commonwealth of Virginia and the
private sector; and
WHEREAS, conceptual plans have been developed for
constructing a major amateur sports complex at The Diamond; and
WHEREAS, under provisions of Section 33-255-44:13 (el) of
the Code of Virginia, as amended, the Richmond Metropolitan
Authority (RMA) is authorized, "with the approval of the Council
of the City of Richmond and the Boards of Supervisors of the
Counties of Henrico and Chesterfield to acquire land, construct,
own and operate sports facilities of any nature including
facilities reasonably related thereto...;11 and
WHEREAS, the Track and Field Stadium will be developed as
part of the proposed amateur sports complex at an estimated cost
of $3.7 million, with support from Virginia commonwealth
University and private philanthropy; and
WHEREAS, the private sector has pledged over 2 million
toward the cost of the U.S. Olympic Festival; and
r
�i
WHEREAS, an independent public opinion poll has demonstrated
that approximately 7 0 % of the citizens in the metropolitan area
would support the use of public funds to develop needed sports
facilities; and
WHEREAS, the four area localities wish to make a united
effort to build the proposed Virginia Swimming and Diving Center,
which is the linchpin for securing the Olympic Festival, and the
anchor for the first phase of the proposed Richmond Regional
Amateur Sports Complex.
NOW, THEREFORE BE IT RESOLVED, that the Counties of
Chesterfield, Henrico, Hanover and the City of Richmond do hereby
comn.*t to construct and operate the Virginia Swimming and Diving
Center in accordance with the following understandings:
1. The facility will be developed by the Richmond Metropolitan
Authority as part of the proposed Regional Amateur Sports
Complex located on City owned property in the vicinity of
The Diamond;
2, The City will make available the site for the facility at no
cost;
3. The facility will include the program elements listed on
Attachment A;
4. The facility will be developed in accordance with Scheme 2C
as illustrated in Attachment D;
5. The total capital cost of the project -is -estimated to be
4
$20t0001000;
6. The project is contingent on financial support from the
Commonwealth of Virginia in an amount of at least
$5,00a,OO4;
7 . The maximum amount that the localities will provide towards
construction of the project is 15,000,000;
S. The project schedule provides for preliminary design to
begin no later than January 1, 1995, with construction to be
completed by May 1, 1997, as outlined in Attachment C;
9. Preliminary design costs incurred between January 1, 1995
and April 30, 1995 will be advanced by private sources, up
to a maximum of $500,000, with reimbursement provided by the
jurisdictions when permanent financing is provided for the
project;
10. The project is contingent on award of the 1997 or 1999 U . S .
Olympic Festival to the Richmond Region by April. 30, 1995;
r
11. The project will be financed through a 20 year tax-exempt
financing backed by each participating jurisdiction;
12. Each participating jurisdiction will provide a moral
obligation (or suitable substitute) to repay its pro rates
share of the debt;
13. Annual costs of the project will be shared by the
jurisdictions on the following basis: Chesterfield 30%;
Henrico 30%; Richmond 30%; Hanover 10%. The Hanover share
will increase to 15% after the first five years, while the
remaining 85% will be divided equally among the other three
localities, as summarized in Attachment D;
14. The project is contingent on voter approval of a referendum
in Henrico County to be scheduled in March, 1995.
AND, BE IT FURTHER RESOLVED, that the Richmond Metropolitan
Authority is hereby requested to undertake the acquisition,
financing, design and construction of the Virginia Swimming and
Diving Center, with operating responsibilities to be delegated to
an "Operating Committee," to be comprised of representatives of
each jurisdiction, with membership to be allocated in proportion
to each locality's financial participation, or in accordance with
any other operating structure approved by the four jurisdictions;
AND, BE IT FURTHER RESOLVED, that the RMA is requested to
begin design of the Virginia Swimming and Diving Center, as soon
as possible, with financing advanced from private sources; and
AND, BE IT FURTHER RESOLVED, that the RMA is requested to
undertake preparation of construction plans, project financing
and construction of the Virginia Swimming and Diving Center as
soon as possible after April 1, 1995, provided that the following
provisions are satisfied:
1. The 1997 Olympic Festival is awarded to the Richmond Region.
2. The Commonwealth of Virginia will appropriate at least
$5,0001000 to the Virginia Swimming and Diving Center
project.
3. The citizens of Henrico County approve in referendum the
County of Henrico's participation in the project.
AND, BE IT FURTHER RESOLVED, that the RNIA is requested to
finance the Virginia swimming and Divine Center through tax-
exempt financing backed by each participating jurisdiction (City
of Richmond and the Counties of Henrico, Chesterfield and
Hanover), with each locality providing its pro rates share of the
project costs either through direct funding or by providing its
moral obligation backing (or suitable substitute) for repayment
of the debt, and funding any operating deficits, or future
capital improvement needs.
CHESTERFIELD COUNT)7W,
BOARD OF SUPERVISORS Page 1 of?
AGENDA
Meeting Date: November 9. 1994 Item Number: $•c.i.c.
Su Ado tion of Resolutions Recognizing Mr. Willie Lanier
and Miss Sara Carpenter for Their Contributions to
Sports as It Relates to the County Supporting the U. S.
Olympic Festival to be Held in the Richmond Area
County Administrator's Comments:
County Administrator: C�� - __ W.
BoardAction Requested:
Summary of Information:
+' Staff has received a request from the Chesterfield Business
Council for the Board to adopt resolutions recognizing Mr. Willie
Lanier and Miss Sara Carpenter for their contributions to sports
as it relates to the County supporting the U. S. Olympic Festival
to be held in the Richmond Area.
The resolutions will be submitted to the Beard prior to the
Board meeting and will be presented at -the retreat with the
Business Council on November 17.
Preparers Title:
Theresa M. Fitts
Attachments: � Yes 0 No
Clerk to Board of Supervisors
ATTACHMENT
Item 8.C.1.c.
RECOGNIZING OUTSTANDING ACHIEVEMENTS OF
I4R. WILLIE E. LANIER FOR IBIS ATHLETIC ACCOMPLISHMENTS
AND COMMITMENT To CHESTERFIELD COUNTY
WHEREAS, Chesterfield County resident, Mr. Willie E. Lanier,
recently was one of only 40 players elected to the National Football
League 75-Year All -Time Team; and
WHEREAS, Mr. Lanier excelled in his athletic career, having been
drafted by the Kansas City Chiefs in the second round of the NFL draft
in 1967, enjoyed an 11-season career as middle linebacker and played on
the Kansas City Superbowl IV championship team; and
WHEREAS, fir. Lanier has garnered numerous football awards,
including NFL Man of the Year in 1972 and election to the Football Hall
of Fame; and
WHEREAS, Mr. Lanier is selfless in his dedication to community
service and has actively participated in many activities such as the
United Way; YMCA; WOVE Public Television; Chesterfield County Industrial.
Development Authority; Virginia State University Board of Visitors; and
Richmond Forum; and
It WHEREAS, Mr. Lanier has worked diligently to provide scholarships
to young people including more than $65,000 to public school students
through the Willie E. Lanier Scholarship and Development Fund; and
WHEREAS, Mr. Lanier continues to serve as a role model for young
people through his athletic achievements and community service, and
WHEREAS, that commitment to athletics, his community, and the
Positive development of young people is most recently manifested by his
role as honorary Chairman of the Chesterfield Business ouncil's task
force seeking to attract the 1997 or 1999 Olympic Festival,
NOW, THEREFORE HE IT RESOLVED, that the Chesterfield County Board
of Supervisors hereby congratulates Mr. Willie E. Lanier on his lifetime
of athletic accomplishments and expresses gratitude for his commitment
to Chesterfield County.
ATTACHMENT
Item 8.C.1.c.
RECOGNIZING OUTSTANDING ACHIEVEMENTS OF
MISS SARA CARPENTER FOR HER ATHLETIC ACCOMPLISHMENTS
AND COMMITMENT TO CHESTERFIELD COUNT
WHEREAS, 17-year-old Chesterfield County resident, Miss Sara
Carpenter, has excelled in track including cress country, indoor
and outdoor competition; and
WHEREAS, Miss Carpenter has served as an outstanding athlete
previously representing Monacan High School and now the Governor's
School exemplifying the caliber of performance possible through
dedication, hard work, and strong support; and
WHEREAS, Miss Carpenter has garnered numerous track awards
including three Dominion District titles - - two in the 500-meter
and one in the 800-meter events; two Central Region titles -- one
in the 500-meter and one in the 800-meter; the silver medal for
the 800-meter competition at the National Amateur Athletic Union
Junior Olympic Games in 1993 ; and, just last month, the Colonial
District title in Cross Country; and
WHEREAS, in addition to her numerous athletic activities, Miss
Carpenter maintains excellent grades and volunteers with Special
Olympics; and
WHEREAS, Miss Carpenter serves as a role model for other young
people through her athletic achievements; and
WHEREAS, Miss Carpenter exemplifies the type of Olympic
quality athlete that the Metropolitan Richmond area is capable of
producing through vibrant athletic support systems and facilities.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby congratulates Miss Sara Carpenter for
her athletic accomplishments and wishes her further success as she
continues to pursue her quest for track and field excellence.
Meeting Date:
Subject.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
November 9, 1994
Item Number:
Consideration of Additional Items for the 1.995 Legislative Program.
counti Administrator's Comments:
County Administrator:.-_
BaardAciion Re nested:
Page 1 of '-
8 *Ce2*
Summary of Information:
Since the October 26th Board meeting, members of the Board have requested that the
g Q
following additional items be added to the 1995 Legislative Program:
Y. Amend the definition of farm animals for personal property taxes to include exotic and wild
animals.
Amend the definition of "meeting" to allow a quorum of governing bodies to attend
meetings of local organizations where no action can be taken without the formalities
required within the Freedom of Information Act.
Z�3. Amend the Charter to provide that all elections for County supervisors would be "non-
partisan."
4 Support legislation which institutes a 3 Court Technology fee on deeds, wills, releases and
judgments to defray costs of implementing technology improvements in Circuit Court Clerk's
offices. (Senator Martin)
If any Board member wants to discuss any of the items, it should be removed from the consent
agenda.
I'reprer:Ili Title:
Leven L. Micas
Attachments: � Yes 0 No
County Attorney
0300:8287.1 ,
# D 93
M�fr R
1 CHESTERFIELD COUNT
J30ARD OF SUPERVISORS
AGENDA
Meethig Date. Item Nuinber:
Subj ect:
Addendum to the 1995 Legislative Program
Cou!ut.Admiuistratur's Comments$0
County Adinini trator:
I B ar dAction Requested:
Page 1 Of 1
ADDITION
a - cud
Request approval to add the attached item to the Support Section of our
Proposed 1995 Legislative Program.
Suminaryof hifox-niation p
At the request of the Commonwealth's Attorney, Delegate Nixon has
requested that the County support increased penalties for those who
assault police officers.
re a • •: � , Title: As pant COUnty Administrator
Doris R. DeHlart
Attachments: Yes No
43. Support increased penafties against those who assault police officers. (Delegate
Nixon and Commonwealth's Attorney)
fry
1995
LEGISLATIVE PROGRAM
Lf
-fir � �. ��. � L l_� �.-•`t.� �l r� ��� �.�
CHESTERFIELD COUNTY, VIRGINIA
PROVIDING A FIRST CHOICE COMMUNITY THROUGH EXCELLENCE IN PUBLIC SE13VICE
TABLE OF CONTENTS
I. CHARTER AMENDMENTS ..............................1
ll. ADMINISTRATION OF GOVERNMENT ..................... 3
Ill. FINANCE. . . . . . . . . W. 4 D a, . . . . . . . . . . . . . . . • . • . . . . . . . . . . . 6
IV. PUBLIC SAFETY ..................................... a
V. COMMUNITY DEVELOPMENT .............■ ■ ....... ■ .. ■ .9
VI.SUPPORT/OPPOSE LEGISLATION ......:................10
1995 LEGISLATIVE PROGRAM
CHARTER AMENDMENT
1. Amend 6.7 of the county charter to include the county Administrator on the
committee which recommends the appointment of the chief of Police.
Rationale: Under the county charter, the chief of Police is appointed by the
Board of Supervisors on the recommendation of a committee made up of one
member of the Board of Supervisors, one citizen and one member with police
experience appointed by the Board. This amendment would add the county
Administrator to the committee. The county Administrator should be a member
of the committee since the person selected by the Board will be under the
supervision of the county Administrator.
2. Amend the County Charter to specify that the County Administrator appoints the
Assessor.
Rationale: The county charter is currently silent on the appointment of the
Assessor.
. Amend the county charter to provide for the special election of a Board of
Supervisors member should a vacancy occur during a Board term. The election
would be by special election or if within ninety days of a general election at a
general election. In addition, the vice-chairman would automatically succeed to
chairman if the chairman's position is vacated for any reason.
Rationale: The charter currently provides that vacancies on the Board of
Supervisors are filled by majority vote of the remaining Board Members. This
amendment would provide for the popular election of a Beard member to fill the
vacancy.
4. Amend the county charter to permit election of school board if approved at a
referendum.
Rationale: The current school board selection procedure in the County charter
could be read to make school board election law inapplicable to the Count
y
t
because the charter provides for appointment rather than election. This change
was recommended by Delegate Watkins.
1
5. Amend the charter to provide that all elections for county supervisors would be
"non -partisan."
Ratolonale. Under a non partasani'
election system, there would be no party
nominees and candidates for supervisor would qualify for placement on the ballot
P � f
j by submission of a petition with a sufficient number of signatures of qualified
voters. The ballots would not indicate any party membership.
K
ADMINISTRATION of GOVERNMENT
8. Amend the definition of farm animals to include exotic and wild animals.
Rationale: Last year a the General Assembly provided for a separate personal
.� roe tax cat '
property r category for wild and exotic animals. Because of the separate tax
category, the owners will require record keeping and inventorying of animals. It
rIvk � would be more efficient if the General Assemblyprovided for an absolute
_ exemption for exotic and wild animals.
7. Amend 11-37 of the Code of Virginia to allow localities the option of advertising
requests for proposals ("UP's") in the newspaper instead of requiring such
advertising. The Virginia Public Procurement Act currently gives localities this
option for the advertisement of competitive sealed bid projects.
Rationale: The amendment would put advertising requirements in line with current
advertising requirements for sealed bids.
i
8. study the possibility of allowing, at the option of localities, local government
P
employees to convert unused sick leave to service credit for VR .
Rationale: Currently, retiring employees can receive a maximum of $2,500 for
unused sick leave which is often significantly less than the total sick leave hours
accumulated. This amendment would permit localities to allover their employees to
convert unused sick leave into VRs service credit and be a greater incentive to
accumulate unused sick leave.
9. Amend 19. - 89 of the Virginia Code to allow police
departments to provide limited
p
information from VCI N records to local Commissioners of Revenue, Treasurers and
the License Inspectors.
Rationale: Allowing limited access to VCl N records would permit Commissioners,
,
Treasurers and License Inspectors to enforce vehicle regulations on out of state
vehicles. lender the amendment, access would be limited to the name of the
owner of the vehicle and make/model of the vehicle.
10. Set standards for local government electronic data storage to include optical
g p cal
scanning.
Rationale: The purpose of this request is to allow the use of optical scanning g as
an alternative to microfilming. The state librarian does not accept optical scanning
at the present time.
p
11. Urnit the use of "non -suits" in civil cases.
Rationale: This proposed amendment would encourage plaintiffs in civil suits to
finish a civil case once it has begun. currently, plaintiffs may non -suit their cases
with no consequences up until almost the end of the suit when it may be clear that
the suit is lost. The amendment would require plaintiffs to pay all costs and
attorney's fees incurred by a defendant if a non -suit is taken after the plaintiff's
case has been presented.
12. Provide by statute that affidavits, depositions and exhibits may be used to support
summary judgment.
Rationale: The current Virginia rules of civil procedure preclude the use of
affidavits, depositions and exhibits to a party in a civil lawsuit. This restriction
makes it extremely difficult for a circuit court to grant summary judgment for either
the plaintiff or defendant even if the facts in a case are not in dispute. Most states
p
and all federal courts permit the use of affidavits, exhibits and depositions to
p
establish that summary judgment should be granted.
13. Amend 8.01-261 (2) to provide that preferred venue for civil suits against local
government employees is the locality where the injury occurs.
Rationale: Plaintiffs are now regularly suing chesterfield officials in adjoining
jurisdictions for automobile accidents that occur in chesterfield coup during
. t g
ffi ocial business merely because a passenger in the car may lure elsewhere or
regularly engage in business elsewhere. chesterfield accidents involving
Chesterfield officials should be properly heard by chesterfield juries who are most
familiar with circumstances within the county.
14. clarify the code of Virginia provisions and regulations governing VRS eligibility and
disability and give localities the authority to contest VRS disability determinations.
Rationale: This area of -law is confusing and poorly defined. Localities cannot
currently contest disability determinations made by VRS even though the locality
pays the disability award. Localities should be permitted to contest such
determinations in the same manner as they can contest workers' compensation
disability determinations. The definition of disability should be revised to insure that
applicants for disability must be disabled from any work, not just the job the
previously held,
15. Amend capital Virginia Freedom of Information Act to allow recoveryof the ca cost of
I i system f the information is requested by someone other than the landowner.
Rationale: Geographic information systems are extremely p p expensive to develop.
.
Localities must have a way to recover this capital cast of l stern from users
. Y
of the IS system. Virginia Freedom of Information Act will not permit recovery f
these costs.
p r o
4
1 6. Amend the definition of "meeting" to allow quorum of governing bodies to attend
q
meetings of local organizations where no action can be taken without the
formalities required within the Freedom of Information Act.
Rationale. Frequently a quorum of the Board of supervisors will attend meetings
* +
of local organizations such as the Business Council. It is un roductive to require
adjourning to these groups or beeping minutes as is required for formal 11meetingsil
,
`{ so long a no action can be taken as a governing body.
� g g
FINANCE
1 7. Designate juvenile court children as "mandated" for purposes of funding under the
Comprehensive Services Act.
Rationale: The Comprehensive Services Act requires the pooling of funds to
provide services for at -risk youth. These pooled funds must be used first for
"mandated" children referred from the school system and Social Services. Those
referred from the courts are not "mandated` and may require 100% funding by the
locality if all the resources in the pool are required for mandated children.
[designating these children referred from courts as "mandated" within the meaning
of the statute would eliminate an unfunded state mandate on localities.
18. Redefine the term "regional training academies" to include local academies that
provide law enforcement training on a contract basis with local or state law
enforcement agencies.
Rationale: The State provides funding for regional training academies such asl
Crater training facility but does not fund other academies where mandated training
is conducted for local or state police agencies.
1. Amend the Code of Virginia to allow high growth localities the option of imposing
impact fees for new residential construction instead of cash proffers.
Rationale: This would provide an additional mechanism for localities to finance
needed public facilities and would not impose a burden on existing citizens through
increased tax rates.
g, Add a section of the Cade of Virginia to permit localities to accept cash proffers
from developers when they submit their subdivision plat for review.
Rationale: Presently, Virginia law allows the County to accept cash proffers to be
used for public facilities in connection with rezoning. Chesterfield has implemented
a cash proffer policy with regard to residential rezoning. This system has worked
well for the County but has limited application. This proposed section would
broaden the reach of the cash proffer policy by allowing localities to accept cash
proffers at the subdivision approval stage and will ensure that the funds for facilities
necessitated by the subdivision are provided for by the subdivision.
1. To allow a real property exemption for the Millwood School pursuant to 58.1- 650
of the Virginia Code.
Rationale: The County has received a request for a real property a tax exemption
p
for the Millwood School, a private, non-profit school in the Midlothian area of the
County.
FF-- M
22. To allover a real property exemption for Pre tonwood Properties, Inc., Ridge Faun
Terrace Properties, Inc.; and Alternative Community Properties, Inc.
Rationale: The County has received a request for a real property tax exemption
from three corporations who own group homes for the mentally retarded. These
homes are operated under an agreement with the Chesterfield Community
Services Board.
N
PUBLIC SAFETY
2 . Amend 46.2-1 09 of the Code of Virginia to add the following provision:
"Officers and/or school crossing guards may use
supplemental traffic direction devices in conjunction with hand
and whistle signals, such as hand held stop or go signs."
Rationale: Current law only allows crossing guards to use hand signals and
whistles to direct traffic around schools. signs will provide clearer and safer
direction -to both school children and the driving public.
24. Amend the code of Virginia to allow juveniles age 16 or above to be sentenced to
local correctional facilities for misdemeanors.
Rationale: There is a need to permit judges to have discretion, when public safety
F
is involved, to sentence juveniles to local correctional facilities if the juveniles have
t
exhausted the juvenile system and continue their criminal behavior.
25. Amend the Code of Virginia to allow local governments to p
charge u to the actual
direct costs for concealed weapon permits.
Rationale: The General Assembly has capped the amount local governments can
charge for concealed weapons permits at $20. The actual cost for the County to
investigate and issue a concealed weapon permit is approximately $45, which does
not include staff time to conduct background investigations.
2. Amend Police and Firefighters Bill of Fights to provide that locality may include
additional charges after investigation of misconduct.
Rationale: Under the Bill of Rights, once an employee is charged with an
g
employment -related offense, a locality is precluded from including additional
charges which may be discovered during the investigation of the on e.
original charge.
g
Localities should have the authority to charge employees with all offenses
appropriate.
0
COMMUNITY DEVELOPMENT
7. Amend the Code of Virginia to authorize the County to receive Congestion
Mitigation Air Quality ("CMAQ") funds directly in the highway allocation process so
the locality can accelerate the design, right-of-way acquisition, and construction of
CAQ projects.
Rationale: Currently, the implementation of these projects is the responsibility of
DOT after the MPO designates which projects receive funding in the non -
attainment areas. if the County were authorized legislatively to implement the
projects after receiving VDOT. FHWA and FTA approval, the projects could be
completed more quickly.
S. Amend 33.1-75.1 of the Code of Virginia to grant the County the authority to
proceed with the design, right-of-way acquisition, and construction of Chesterfield
road fund projects once the allocation of funds is approved by the Commonwealth
Transportation Board. Other restrictive clauses relating to time of completion of
the project should also be removed. %
Rationale: Currently, Chesterfield must obtain VDOT approval to proceed with
Chesterfield road fund projects. VDOT must determine that they cannot proceed
with the project in a timely fashion before the County can assume responsibility for
a project. The time required for VDOT to determine they cannot proceed adds
significant belays to project completion dates. Also, the time restrictions should
be removed for projects because they are more complex than in the past and
.
require more time to complete.
29. Amend the Code of Virginia to permit zoning inspectors to issue summonses after
written native of a violation, to individuals who violate the County sign ordinance.
Ration. Prior to the issuance of a summons, the property owners would receive
written notification of the zoning violation and would have refused to take corrective
action. The enforcement process is currently delayed for up to -4 weeks because
the summonses are served by law enforcement personnel.
30. Amend the Code of Virginia to permit zoning inspectors to remove illegal portable
g
signs from public rights -of -way and private property.
Rationale: Currently, portable signs are allowed with restrictions and a permit in
some areas of the County and are banned within many commercial areas. This
proposal would allow the County to remove the signs if the owner refused to
remove them or there were repeat violations at the same location or business.
This proposal would improve safety as well as the attractiveness of the commercial
areas of the County. In addition, enforcement workload would be decreased
because inspectors would not have to continually go back to the same locations.
9
SUPPORT/OPPOSE LEGISLATION
31. Support legislation which would fund the continuation of benefit reimbursement for
constitutional officers.
32. Support an amendment to the Appropriations Act which provides 5 million for the
Olympic Festival in the Richmond Metropolitan area.
. Support legislation/appropriations which allow for the operation and funding of
satellite campus facilities for Virginia Commonwealth University, Virginia State
University and John Tyler Community College.
34. Support expansion of Enterprise Zone legislation
�
35. Support legislation/appropriations which support the VCU Engineering School.
g g
36. Support legislation which implements the Regional Crime Summit Initiatives and the
Governor's proposal for the abolition of parole. '
37. Support measures to increase the reimbursement for state prisoners in local 'ails
p �
if state prisoners are not removed on schedule. This could provide an incentive
for the state to comply with the law requiring removal of state prisoners from local
jails and bring reimbursements more in line with actual local expenditures.
38. Support recommendation of the legislative committee on bingo/raffle regulations.
39. Support any legislative requests which fully fund the standards of t
uali ! equalize
�
State sales tax distribution, or provide State funding for construction and
renovation of school facilities.
40. Support an amendment to the Appropriations Act which provides 1 o million in
fiscal year 1996 to the Capital legion Airport Commission to support development
p
efforts at the airport. This program will require a total of $40 million over four
years.
41. Support legislation to amend 58.1-391 6 of the Code of Virginia to clarify that
penalties and interest, based on the final assessment} shall be calculated from the
normal due date for the tax payment.
42. Support legislation which institutes a 3 Court Technology fee on deeds, wills,
releases, and:, judgementsto defr .
,a costs of implementing technology
improvements in Circuit Court Clerk's offices.
10
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CHESTERFIELD COUNT
1, Lt
� BOARD OF SUPERVISORS
November 9, 1994 AGENDA
Item Number:
Meeting Date:
Sub"ect:
Approval of State compensation Board positions for circuit court clerk
County Administrator's Comments:,
ec o-7"ZPiuJ-f17
v
County Administrator:
BoardAction Re nested:
(a) Authorize the creation of five full-time positions;
(b) Appropriate $87,600 in state revenue for expenses in the circuit
Court clerk's budget
S u mm ar oflnformation:
Page 1 of..'
8.e.3.
Subsequent to adoption of the FY95 Budget, the circuit court clerk received notification from
the state compensation Board that five new positions had been approved for chesterfield
County. While these positions are greatly needed to handle the department's increasing
workload, legislation passed by the General Assembly during the 1994 session, concerning the
collection of court fines and fees, requires that three of these five positions be dedicated to
N
implementation of the enhanced collection program. The collection program imposes a number
of new requirements on the local courts, including acceptance of personal checks and credit
cards for payment of fines and fees, as well as designation by the commonwealth's Attorney of
a specific agency to handle delinquent accounts.
The most significant'aspect of the collection program is the requirement that defendants pay all
fines and fees at the time of sentencing, or establish an installment plan with the clerk's office
for payment of these fines. The clerk has worked with the circuit court ,fudges to determine the
best way to administer the requirements of the legislation; thus, three positions will be devoted
to the courts to collect all fines or set up a payment agreement for the defendant, prior to his/her
departure from the courthouse.
Preps 0jA Title:
Ju y . Wo hington
UWAAAknts: Yes ■ No
Circuit Court Clerk
# 0;14
� CHESTERFIELD COUNT?'
1r BOARD OF SUPERVISORS
AGENDA Page ? o�
Summary of Information: (Continued)
In addition, These employees will be required to monitor each defendant's compliance with the
payment plan, and notify 'the Commonwealth's Attorney should they default or become
delinquent.
The remaining tv�vo positions (i.e. Administrative Analyst to provide administrative support and
statistical analysis for the clerk, and a Deputy clerk 11 for the Record Roam) approved by the
Compensation Board will be used to address other critical staffing issues within the clerk's office.
The compensation Board has provided a full year of funding for these positions ($87,600);
however, since they will only be filled for half the year, the cleric has received authorization from
the Comp. Board to apply the excess salary dollars $48,800) towards office expenses, thereby
requiring no additional funds from the county during FY95 to fund all fire positions.
Although the clerk can absorb the cost of these positions in FY9, committing to these positions
will require an additional $45,000 to $50,000 in FY96. The Board will be asked to address this
issue during the FY96 budget process.
Budget & Management Comments:
If no additional local or state funds are made available in FY96, the projected budget for this
department will not support the full 1-month cast for all these positions. In that case, reductions
in operating expenses or freezing of vacant positions may be used to offset the possible shortfall;
however, any resulting impact on customer service and court operations will be evaluated and
monitored, at the time a vacancy occurs, to determine the feasibility of holding the position(s)
vacant in order to- address the potential shortfall.
eirec
es J.L. tegmaiertor
BOO 1.wp /
Meeting Date:
Subject:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
November 9, 1994 AGENDA
Item Number:
Coalfield Road widening (Tredegar Industries)
County Administrator's Comments:
County Administrator:
Page of /2
8 • C • 4 .
BoardAction Requested.
The Board is requested to appropriate $60,000 and authorize staff
to acquire right-of-way for the widening of Coalfield Road.
Summary of information:
BACKGROUND: In October, 1993, the Board authorized staff to
enter into an agreement with Tredegar Industries wherein the
County and Tredegar agreed to widen Coalfield Road adjacent to
the Tredegar property. Construction plans for the widening have
now been substantially completed. Additional right-of-way and
slope and drainage easements beyond the County`s existing right-
of-way will be required to widen Coalfield Road. Staff
anticipates much of the additional right-of-way will be obtained
through donations. To ensure the widening will continue on
schedule, the Board should authorize staff to acquire, by
condemnation, if necessary, the additional right-of-way.
RECD ATION: Staff recommends the Board appropriate $ 0,000
from the Highway Improvement Account for the acquisition of the
Coalfield Road right-of-way. Staff should be authorized to
acquire the right-of-way by condemnation, if necessary.
Preparer: Title.
R ,T, McCracken
Attachments: E Yes � No
Director of Transportation
# tD:36
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3
00
VIP f,
yrr Fiy
GEN'TO
RD
AFFECTED PROPERTY OWNERS
m m m C O LFI E LD ROAD A COMMONWEALTH TWO CORPORATION
• B THE ACROPOLIS' iEN�I�I BRANDERMILL COMMUNITY ASSOCIATION
U IDLEWOOb PROPERTIES
0 ��8
W
CHESTERFIELD COUNT
BOARD OF SUPERVISORS Page 1 ay'_1
November 9, 1994 AGENDA
Meeting Date: Item Number. s.c.s.a.
Subs ect: .
Approval of Change Orders
County Administrator's Comments:
County Ad min i st rat o r: rl�rl
BoardAction Requested:
Approval of Change order Number 1 for the Warbro Athletic Complex
project to Adkins Construction,, Inc. in the amount of 5 8 f 4 0 0 .4 8 to
increase scope of work to perform additional excavation and fill and
substitution of plant material and the approval of Change order Number
2 for a credit of $8,000.00 for reductions in grading and construction
materials.
r
Summaryof Information.
The original contract for the project did not include site grading since
extensive work in the area still had to be done by General services
landfill closure contractors. As the General services work nears
completion, the required scope of work for softball field grading was
defined in Change Order Number 1. Redesign of grading plans allowed for
more efficient erosion control measures which resulted in credits
offered in Change Order Number 2. Total net increase to the existing
contract is 50,400.48. Funds are available in the project budget. This
project includes construction of (2) softball fields at the Warbro
Athletic Complex .on the Northern Area _Landfill ,grounds .
Director
Prerer; Tit Parks and Recreation
Michael o en
Attachments: Yes No
3
r+I1-f 1
r }
i
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: November 09, 1994 _
Page 1 0f 1
Item Number: 8 • C - 5 • b -
Change Order o. 1 for County Project 90-0418Nilhorn
Subject:Subdivision Water Line Rehabilitation
Counti Administrator's Comments:
County Administrator:
Board Action Requested
Staff recommends that the Board of Supervisors. approve Change Order No.
1 for construction with the contractor, Gerald K, Moody. Inc., T/A
Southern Construction, and authorize the County Administrator to execute
the necessary documents.
Summary of Information:
Change Order No. 1 includes the relocation of the new water amain on
Tipton Street and Pauline Avenue. The existing water main was not
consistent with as -build information and was in conflict. The
relocation work was accomplished utilizing bid prices in the contract
documents. The estimated cast of this change order is 38,000.00.
Funds for this project are available in the current CIP,
Prepa rer:
Cr ig S. yant
Attachments: Yes No
{
Tine: Director of Utilities
VICINITY MAP
SCALE: 1" = 2000"
�01
Meeting Date:
Subject:
Proposed
Technical
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
November 9, 1994 AGENDA
Item Number.
Page 1 of
8.C.G.
Landscaping Standards Amendments to Village of Midlothian
Manual, an element of the Village of Midlothian Streets�a��
Improvement Plan
County Administrator's Comments:
&0eczV
County Ad min istrator:
BoardAction Requested:
Refer this ratter to the Planning Commission for review and recommenda-
tion.
Summary.of Information:
Mr. Barber, Midlothian District Supervisor,,requests amendments to the
Village of Midlothian Technical Manual (dated 1991) be considered in
response to issues raised by the Village of Midlothian Volunteer
Coalition as they undertake installation of street trees alone Route 600
On march 11, 1992 the Board of Supervisors voted to' adopt special
landscape and streetscape development standards in the Tillage of
Midlothian as contained in the Village of Midlothian Technical Manual
( dated 1991). This document includes detailed plans and specifications
for the installation of aesthetic improvements, including trees and
sidewalks.
The Village of Midlothian Volunteer Coalition has plans in Spring 1995
to use $16 , o 0 o in Transportation Enhancement Program grant funds awarded
by Virginia Department of Transportation to install street trees on the
north side of Route 60 east of winterfiel.d Road.
Preparers Title:
Attachments: 0 Yes � No
Director of Planning
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Summary of Information: (Continued)
Page 2 0�
Based on recent,�more detailed field investigations, it appears that
above ground utility lines (Virginia Power and C&P) will interfere with
the planned placement of trees in the following areas (see attached
maps):
1) Route 60, between winterffield Road and Village Mill Drive;
2) Route 60, from old Buckingham Road east to the Plan's Village
Boundary.
Physical constraints presented by the depth of the existing right-of-way
(approximately 10'feet narrower than needed on the north side) and
location of utility lines will require further study and necessitate
changes to the required double -raw spacing and possibly to the tree
species as specified in the Technical Manual. These issues should be
coordinated by Planning Department staff in cooperation with representa-
tives of the aunty's Transportation and utilities Departments, the
Village of Midlothian Volunteer Coalition, Virginia Power and C&P
Telephone.
The Planning Commission will review the resulting proposals for changes
to the Village of Midlothian Technical Manual, and following a public
hearing, will rake a recommendation to the Board of Supervisors.
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�~ CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of?
AGENDA
Meeting Date: November 9, 1994 Item Number. $•c.7.a.1.
SU!2ct:
{
Set a Public Hearing Date to Consider Tax Exemption Request of Alternative Community
Properties, Inc.
County Administrator's Comments:
County Administrator: _
BoardAchan Requested:
Recommend that a public hearing be scheduled on December 14, 1994, to consider the tax
exemption request of Alternative Community Properties, Inc.
Summary of Information:
Under the Virginia Constitution, . non-profit organizations seeking an exemption from local real
estate taxation must obtain the exemption from the General Assembly. The General
Assembly cannot, however, consider a tax exemption request until the request has been
considered, after a public hearing, by the governing body of the locality in which the
organization is located.
Alternative Community Properties, Inc., a non -stock, non-profit corporation located in the
County, has applied to have its real estate exempted from the oun.t 's real estate tax.
Alternative Community Properties, Inc. was created for the sole purpose of holding title to
property that was formerly owned by the Department of Housing and Urban. Development
(HUD). Alternative Community Properties, Inc. purchased the former HUD property with
a $200,000 HUD grant which was established to benefit mentally disabled citizens of the
County. IUD regulations require that Alternative Community Properties, Inc. apply for an
exemption from local taxes as a condition for receiving the grant .
(Continued)
Preparers 'Title:
Steven L. K Ficas
Attachments: � Yes ■ No
County Attorney
1207:8067.1
107
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Summary of Information: (Continued)
Page ? off.?
Once renovations to the property are completed, Alternative Community Properties, Inc. will
enter into an agreement with the Department of Mental Health/Mental Retardation to house
four mentally disabled Chesterfield County citizens, provide the necessary counseling, and
provide other related residential services. The property is located at 41 Eastman Road,
Hylton Park, Subdivision of the Midlothian District.
The Code of ' it inia sets forth a. number of conditions that all non-profit organizations mast
meet in order to qualify for the local real estate tax exemption. Alternative Community
Properties, Inc. meets all necessary conditions and qualifies for the local real estate tax
exemption. Last year, the property generated $982.00 in County Real Estate Tax.
The Board has asked for a comprehensive report on real and personal property exemptions
which will identify categories and amounts of exempted taxes. The report will be submitted
to the Board prior to this Public Hearing.
12.07:8067.1
r
Meeting Date:
Subj_ect:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page i of?
AGENDA
November 9, 1994 Item Number: II.c.7.a.2.
Set a Public Hearing Date to Consider Tax Exemption Request of Prestonwood Properties,
Inc.
County Administrator's Comments:
/L0
��
a_j 1px
County Administrator:
BoardAction lze nested:
Recommend that a public hearing be scheduled on December 14, 1994, to consider the tax
exemption request of Prestonwood Properties, Inc.
Summaryof Information:
Under the Virginia Constitution, non-profit organisations seeping an exemption from local real
estate taxation must obtain the exemption from the General Assembly. The General
Assembly cannot, however, consider a tax exemption request until the request has been
considered, after a public hearing, by the governing body of the locality in which the
organization is located.
Prestonwood Properties, Inc., a non -stock, non-profit corporation located in the County, has
applied to have its real estate exempted from the County's Real Estate Tax. Prestonwood
Properties, Inc. was created for the sole purpose of holding 'title to property currently owned
by Chesterfield Alternatives, Inc., an existing non-profit organization. Prestonwood Properties,
Inc. will purchase and rehabilitate the property with a grant from the Department of Housing
and Urban Development (HUD) which was established to benefit mentally disabled citizens
of the County. HUD regulations require that Prestonwood Properties, Inc. apply for local
real estate tax exemption as a condition for receiving the grant.
(Continued)
Preparers Title:
Steven L. Micas
Attachments: � Yes M No
County Attorney
1207:8047.1
46
CHESTERFIELD COUNIP
BOARD OF SUPERVISORS
AGENDA
Page o
ff
Summary of Information: (Continued)
Once the property is transferred and rehabilitated, Prestonwood Properties, Inc. will enter into
an agreement with the Department of Mental Health/Mental Retardation to house four
mentally disabled citizens of the County, provide all necessary counseling, and provide related
residential services. The property is located at 5301 South Prestonwood Avenue in the
Edgewood section of the Midlothian District.
The Code of Virg sets forth a number of conditions that all non-profit organizations must
meet in order to qualify for the local real estate tax exemption. Prestonwood Properties, Inc.
meets all necessary conditions and qualifies for such an exemption. Last year, the property
generated $809.53 in County Real Estate Tax.
The Board has asked for a comprehensive report on real and personal property exemptions
which will identify categories and amounts of exempted taxes. The report will be submitted
to the Board prior to this Public Hearing.
1207:8047.1
# 110
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page i of?
AGENDA
Meeting Date: November 9, 1994 Item Number: 8.c.7.a,3.
Subject:
Set a Public Nearing Date to Consider Tax Exemption Request of Midge Run Terrace
Properties, Inc.
County Administrator's Comments:
P,42,C�4k d IL
�t2�1
County Administrator:
BoardAction Requested:
Recommend that a public hearing be scheduled on December 14, 1994, ' to consider the tax
exemption request of Ridge Run Terrace Properties, Inc.
Summarx of Information:
Under the Virginia Constitution, non-profit organizations seeking an exemption from local real
estate taxation must obtain the exemption from the General Assembly. The General
Assembly cannot, however, consider a tax exemption request until the request has been
considered, after a public h4. earing, by the governing body of the locality in which the
organization is located.
Ridge Run Terrace Properties, Inc., a non -stack, non profit corporation located in the County,
has applied to have its real estate exempted from the ounty's Real Estate Tax. Ridge Run
Terrace Properties, Inc. was created for the sale purpose of holding title to property currently
owned by the Department of Housing and Urban Development (HUD). Ridge Run Terrace
Properties, Inc. plans to purchase and rehabilitate the property with a HUD grant established
to benefit mentally disabled citizens of the County. HUD regulations require that Ridge Run
Terrace Properties, Inc. apply for local real estate tax exemption as a condition for receiving
the grant.
(Continued)
Preparers Title:
Steven L. Micas
Attachments: � Yes N No
County Attorney
1207:8061.1
CHESTERFIELD COUNTY'
BOARD OF SUPERVISORS page = o�
AGENDA
Summary of Information: (Continued)
Once the property is transferred and rehabilitated and Ridge Run Terrace Properties, Inc.
will enter into an agreement with the Department of Mental Health/Mental Retardation to
house four mentally disabled County citizens, provide the necessary counseling, and provide
other related residential services. The property is located at 5301 Ridge Run Terrace,
Matoaca District.
The Code ofViminia sets forth a number of conditions that all non-profit organizations must
meet in order to qualify for the local real estate tax exemption. Ridge Run Terrace
Properties, Inc. meets all necessary conditions and would qualify for such an exemption. Last
year, the property generated $992.99 in County Real Estate Tax.
The Board has asked for a comprehensive report on real and personal property exemptions
which will identify categories and amounts of exempted taxes. The report will be submitted
to the Board prior to this Public Nearing.
1207:8061.1
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page _'- ofi'
AGENDA
November 9, 1994 Item Number:
8*c.7.b.
Su'et:
The Board of Supervisors is requested to set a Public Hearing date to
consider the conveyance of leases of real property at various park sites
and athletic complexes for operation of food concessions by Co -Sponsored
Athletic Associations and Leagues.
CountyAdministrator's Comments:
Dxe� Am / V
a1C.4PjrA1)294t pz /W&�
CountyAdministrator: r94V
BoardAction Requested,0
The Board of Supervisors is requested to set a public hearing date of
December 14, 1994 to consider the conveyance of leases of real property
for operation of food concessions at various park sites.
SummaLlof Infor
In the past, the concession facilities have been operated by co -
Sponsored Athletic Associations or Leagues that use the adjoining
ball f ields .
Attached is a list of current concession facilities and leaseholders.
All current leaseholders have expressed an interest in renewing their
respective leases with the County. The term of the new leases will be
January 1, 1995 through December 31, 1997.
A public hearing and approval of the Board is necessary to execute the
lease agreements.
Director
Preparers Title: Parks and Recreation
Attachments'. Yes � No
LONG TERM CONCESSION FACILITY LOCATIONS
AND CURRENT LEASEHOLDERS
BENLEY PARK
BENSLEY ATHLETIC ASSOCIATION
* HALKLEY ATHELTIC COMPLEX
HALKLEY ATHLETIC ASSOCIATION
OYN E PARK
HESTER YOUTH SPORTS BOOSTERS, INC.
RO KWOOD PARK
CHESTERFIELD BASEBALL CLUBS, INC.
IRONBRiDGE PARK YOUTH BASEBALL COMPLEX
CHESTERFIELD BASEBALL CLUBS, INC.
BIRD ATHLETIC COMPLEX
CHESTERFIELD YOUTH SOFTBALL ASSOC.
POINT OF ROCKS PARK
ENON ATHLETIC ASSOCIATION
ETTRIK PARK
ETTRIK YOUTH SPORTS ASSOCIATION
HARROWGATE PARK
HARROWGATE ATHLETIC ASSOCIATION
ROBIOUS ATHLETIC COMPLEX
HU UENOT LITTLE LEAGUE
IIATOAA PARK
MATOA A ATHLETIC ASSOCIATION
1 RONBRI D E PARK ADULT SOFTBALL COMPLEX
CHESTERFIELD SOFTBALL ASSOCIATION
WOODLAKE ATHLETIC COMPLEX
NO CURRENT LEASE HOLDER
{Chesterfield Softball Assoc. has expressed an interest in upcoming lease}
* The Chalkley concessin building is not currently operable and will not
be included for long term lease renewal consideration.
114
Meeting
Subs ect:
"NOW
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Date: November 9, 1994
Item Number:
Request for Raffle. Permit - Greater Richmond YMCA - Midlothian Branch
County Administrator's Comments:
County Administrator:
BoardAction Requested:
Approval of Raffle Permit
Summary of Information:
Page 1 oC1
s.C.s.
The Greater Riemond YMCA - Midlothian Branch's application for a raffle to be held
at the Chesterfield Town Center, 11500 Midlothian Turnpike on December 23, 1994, was
forwarded to the Commonwealth Attorney's Office for review due to a potential conflict of
interest in the County Attorney's Office. One of the attorneys in the County Attorney's office
is a member of the Greater Richmond - YMCA. The Commonwealth Attorney's Office has
reviewed the application and has determined that it meets all statutory requirements.
County Attorney
Preparers Title:
. tpo
even U. lcas 120:389.38
Attachments: � Yes � No
�
i
' ' e CHESTERFIELD COUNTY
Application for a Permit to Conduct
Bin o Games or Raffles
In support of this application, the applicant offers the following information under oath:
1. Official name of organization: ls�i 1. y c- a •- J .
2. Address of organizatioWs headquarters (please include street address, city and zip code): 1�►t�1� [c, -
2, W e-sr %x ruL x 1 \40-1 7-3 2.2C3
3. Address where all records of receipts and disbursements are permanently filed: M a
4. Names and address of owner of the property described in 3 above: �ZA c- tiQrcS
5. Address(es) where bingo games will be held or-rafflee drawings conducted (please include street address, city and
zip code: 9�u. 3 za --
NOTE. THIS PERMIT IS VALID ONLY AT THE LOCATION DESCRIBED INS ABOVE.
6. Dates or days of week and time when bingo games or raffles will be held at the above address(es):
7. Date when organization was founded:
8. Has your organization been in existence and met regularly in Chesterfield County or an adjacent county, city or
town for two (2) years immediately prior to making this application? Yes �•f/ No
9. Is your organization currently and has your organization always been operated in the past as a non-profit
organization? Yes No If not, explain
10. Tax exempt status under the Internal Revenue Code (if applicable):
11. State the specific type and purpose of your organization: [� c�►a� �..� C.1�S{� ��
C A i c �csZ c.l pest�.a �cQ c4.,
c,r� SQ4 � •
12. Type of permit applied for: Bingo Games Raffles' Both
13. Application is for a new or renewal permit. If renewing a permit, were financial reports filed
on time and in compliance with all applicable legal requirements? ' Yes . No
14. List below gross receipts, f any, from all sources related to the operation of bingo games or instant bingo by
calendar. quarter for the 12-month period immediately prior to the date of this application:
1st qtr: $ 2nd qtr: $ 3rd qtr: $ 4th-qtr: $.
15. Officers of Organization:
Name Address Bus. Phone Horne Phone
President: -1S0v%r• 1'&O V 4-�ev,`— Z w 1r,��n S1t�a..,�, toys `�to toC�?o t3 7
tir a -ua"
Vice President: 2�14 cz ..at\L 5 t
Secretary. 'I • A►•i• X_ < - 1;ZWA.1 _ - _, •��L'O _ .
Treasurer.•yL.�. • CTu t 1 we �► Z w e. ;; ���t,h ��� tp
16. Member authorized within the organization to be responsible for conduct and operation of bingo games or raffles;
Name: j + - S Address: p . b XA*�� A, 7,-J Li.
Home Telephone: 3.1 Business Telephone: Z I g, k, 2
17. Member authorized within the organization to be responsible for filing the financial report if the organization
ceases to exist: 1ZC� V Ida ;.,;� �- �—i
18. Do you, and each officer, cer, director and member of the organization fully understand the following:
I
A. It is a violation of law to enter into a contract with any person, firm, association, organization (other than
another qualified organization .pursuant to §18.2-340.13 of the Code of Vir 'nW, partnership or corporation
of any classificati"hatsoever,` 'for the purpose of organizing, managing or conducting bingo games or
raffles? Yes No
- over -
B. The organization m aintain and file with the County's Inte Audit Department complete" records
of receipts and disbu�nents pertaining to bingo games and rafts required b State and••Cou� --Lave
P _ p g g g Q Y t3'
and that such records are subject to audit by the County's Internal Audit Department?
Yes No
C. The organization must remit an audit fee of 2% of gross receipts with the Annual Financial Report not
later than December-1 unless gross receipts are less than $2,000? Yes No
D. The organization must furnish a complete list of its membership upon the request of the County's Internal
Audit Department or other -.designated representative of the Board of Supervisors?
Yes Nv • : ,
E. , The, organization shall be required to contribute an annual minimum of 5% of the gross receipts from all
bingo games or .raffles for ,those lawful .religious, charitable, community; of, educational purposes for which
the organization is specifically chartered or organized, and no less than 8% of gross receipts averaged for
.. three, consecutive annual reporting periods. Yes No
F. No person shall participate in the management, operation or conduct of any bingo game or raffle if,
• .,•sti r:,� , within the receding five .years, he has been convicted of a felony or crime of moral turpitude.
Yes .. -No
.
. . + , ; • . ,:J --. • . .
G. No person shall participate in the management, operation or conduct of any bingo game or raffle if that
A F . person, within the past -five years, has • participated in the management, operation,; or' conduct of any bingo
game or raffle which was found by a local jurisdiction to have been operated in violation of state law or
local ordinance.. Yes No
H. Any organization found in violation of the provisions of Article 1.1 of Chapter 8 of Title 18.2 of the Code
of -Virginia, is subject to having such permit revoked by the local governing body?
Yes �� No
1. Any person violating the provisions of Article 1.1 of Chapter 8 of Title 8.2 of the Code of Virginia, shall
be guilty of a Class 1 misdemeanx and any person violating the provisions of § 18.2-340.9 shall be guilty
of a Class 6 felony? Yes ;/ . No
J. The organization must provide written notification to the County's Internal Audit Department of any
change in a cted officers or bingo chairperson during the calendar year . covered by this permit.
Yes No
K. The organization must comply with the provisions of the current Chesterfield County Bingo -Raffle
Administrative Manual. Yes ,/ . No
19.. - ` Have you ,and each ,officer of Your, organization read • the, attached permit .and , do you apd�,each - officer agree on
M
} behalf of .the organization to'..comply with each -of the conditions, therein? Yes No
20. I hereby swear or affirm under the penalties of perjury as set forth in §18.2-434 of the Code of Virginia, that all
of the above questions have been completely answered and that all the statements herein are true to the best of
my knowledge, information and belief?
WITNESS the following signatures and seals. -
Signature of Applicant:VaUkk-k�!-� _ I � ct- �'Z qAc- ^ ` 1
Name: C— �r-•,on,\ eJ
Title: Se�•� c� . rQ pc
Address:-1c3 k \,_�kk
Business Phone: Home Phone:
STATE OF VIRGINIA
CITY/CONTYF O' . U.
5urbscribed a.nd' sworn ' to before^ me, �,1��,� m�� _ a Notary Public in and for the
City/County and State-. aforesaid, this day, of : •*_ kN�zr'. '� ' ,•'
' - Notary- Public
My Commission Expires: cT: 3,
RESOLUTION
BE IT RESOLVED THIS day,of, . �.�, 199_ (date resolution passed), that
�C��t ►�— Mari 1 �N: CIS is hereby authorized to apply to the Chesterfield County r Board of Supervisors
for a bingo/raffle permit, on behalf of this organization for the 199 calendar year.
Revised 1011193 Authoriz ignature (Officer or irector)
WILLIAM W. DAVENPORT
Commonwealth's Attomey
WARREN B. VON SCHUCH
Chief Deputy Commonwealth's Attorney
MARK A. KRUEGER
Deputy Commonwealth's Attomey
October 26, 1994
Cato) V ,�ttor
ebt�tcrflyelb, Virgin,,
P.O. BOX 25
CHESTERFIELD, VIRGINIA 23832-0025
(804) 748-1221
FAX NUMBER (804) 796-6543
Mr. Steven L. Micas
County Attorney
P.O. Box 40
Chesterfield, Virginia 23832
CRIMINAL DIVISION
LYNN S. BRICE
L. DENNIS COLLINS
RICHARD K. COX
DENNIS H. DUNCAN
T. LESLIE LINDSEY
KENNETH E. NICKELS
DARK B. ROBINETTE
RANDY B. ROWLETT
JUVENILE DIVISION
VIRGINIA S. DUVALL
AU BREY M. DAVIS, JR.
18 29
o (804) 748-1341
OCT 1994
N Received
Office of Tho
Cognty 4ttorni'l �
SL
RE: Raffle Permit - Greater Richmond YMCA - Midlothian Branch
Dear Mr. Micas:
As requested, our office has reviewed the raffle permit application
of the Midlothian YMCA. After investigation, we have determined
that the information provided meets all the statutory requirements.
e also have determined that some additional information discussed
below must be provided.
Robert boss, the Executive Director for the Midlothian Branch,
informed us that the branch hopes to raise $6, 000 . 00 by selling
approximately S,000 - 7,000 tickets for the "Parade of Homes". The
raffle prizes include eight play homes donated by area builders.
The money raised will benefit the Midlothian Family YMCA Building
Fund. Mr. Moss is well aware of the auditing requirements for the
raffle and assures us that the YMCA will fully comply.
As required under Va . Code Section 18 . 2 - 34 0 . 1 et seq., the YMCA of
Greaten Richmond has been in operation in the County for more than
five (5) years. The Midlothian Branch is an extension of the
Manchester Branch which has been operating in the County since
1952. As you know, these branches are part of the greater legal
entity, the YMCA of Greater Richmond, which has been operating in
Mr. Steven L . Micas, County Attorney
October 26, 1994
Page 2
Chesterfield County for 140 years. The YMCA of Greater Richmond is
a nonprofit organization and has been for more than five ( 5) years
as required by the Code.
As the bylaws of the YMCA of Greater Richmond explain (a copy of
which has been provided as required under Chesterfield County Code
Section 4 - 2 8 (a) (z)) the purposes of the organization are
charitable and educational. The proceeds of the raffle will be
used for the construction of a building that will be used for those
purposes as required under va . Code Section 18 .2 - 34 0 . 9 {A} (ii) .
Our investigation has determined that the raffle application
complies with all statutory requirements except those contained in
Section 18.2-840.8{1} concerning the furnishing of a membership
list and the verification that the membership consists of at least
50. Virginia residents.
Our review of the Section has led us to the conclusion that the
provision of a membership list, however cumbersome, is mandatory.
Mr. Moss has been informed of this conclusion and is willing to
provide this list. All that is required is enough information to
ascertain whether the members are Virginia residents. Their names
and zip codes, which Mr. Moss can provide alone, should be
sufficient. This is one way to reduce the quantity of information
required.
Once the membership list is provided and the 5 0 % residency
requirement has been verified, the raffle application will be in
compliance with the statutory requirements.
Should you or a member of the Board of Supervisors have any further
questions, please feel free to contact me.
Sincerely,
William.W. Davenport
Commonwealth's Attorney
WWD/msg
Enclosures
I
The Young Midlothian Family YMCA
en's 7540 Hull Street Road
Christian Richmond, VA 23235
Association (804) 276-9622
FAX- (804) 745-48 66
of Greater Richmond
September 19, 1994
Mr. Scott Fitzgerald
Assistant County Attorney
Chesterfield County <0 o2 28
P.O. Box 40 �'4
STRATEGIC PLANNING
esterfield, A 23832 SEP 1994
COMMITTEERec
ived
Gene R. Anderson
OfficeOfe 7
� �:�t;� Attorney �
Eugene .Autry
t Chesiert{eldt
Wilford H. Ball Ill
Dear Mr. Fitzgerald: .
Edward B. Barber
tL
Gregory R Frahm
Please find enclosed the following:
Thomas F. Garner, Jr.
Joan Girone
Bradford S. Hammer
* Are application for a permit to conduct a raffle for the Midlothian Family
Carol S. Hollins
YMCA a branch of the YMCA of Greater Richmond.
Joseph R. Jenkins
A check for $25.00 payable to 'Treasurer, Chesterfield County
John L. Lewis III
+ A copy of the corporation by-laws and 1993 annual report
Russell L. Diller, Jr.
An executive summary describing the project we intend to promote.
Patsy S. Morrissette
William J. Garen III
Benjamin B. Pomeroy
As we discussed, the YMCA is soliciting participation from local builders to
Bernard L. Savage
construct play homes to be displayed in Chesterfield Towne Center through the
George L. Scruggs, Jr.
Christmas Holidays. Each of the eight homes would be "raffled" to persons
Thomas E. Shockley
purchasing a raffle ticket. As with all YMCA sponsored programs, any person
Robert M. Stallworth, Jr.
financially unable to purchase a ticket would receive a free ticket through our
Marie B. Strack
financial assistance program.
Ronald L. Tillet#
D. Kyle Woolfolk
All products and marketing will be donated. The use of YMCA volunteers will
STAFF
eliminate the need for paid star All proceeds from the rare will benefit the
Robert W Moss
Midlothian Family YMCA building fund. on our su estion I spoke the Count
�� '
Extension Director
Auditor's Office. Gary Maness briefed me on the procedures for audit of raffle
games and I assured him that the YMCA. would operate in full compliance.
IVBuilding 'Body, Mind, and Spirit
As indicated on the permit application, an expiration date of December 31, 1994
is requested. Since the raffle is a Bone time' event with a drawing in December,
the YMCA does not desire the permit to carry to our 1995 fiscal year.
n behalf of the Midlothian YMCA, and the many persons working towards a
successful event'. I thank you for your consideration, Should you have any
questions, or require any further information, please do not hesitate to call on me.
Sincerely,
r-t), pz-,
Bob Moss
Executive Director
Midlothian Family YMCA
Please note: It would be appreciated if all correspondence could be mailed
to: Midlothian Family YMCA
P.O. Box 967
Midlothian, VA 23113
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YOUNG MEN' S CHRISTIAN ASSOCIATION OF GREATER RICE CND
RESTATED ARTICLES OF INCORPORATION
These restated Articles of Incorporation were approved on
September 14, 1951, and amended on December 20, 1984, by the
Corporate Members, and replace the original Articles of Incor-w
poration dated March 1, 1856.
The name of the corporation is Young Men's Christian
Association of Greater Richmond.
The purpose of the corporation is to provide for outh
adults and families of the Greater� ,
Richmond Area services and
activities which develop and enrich their lives and helpthe
achieve their fullest otentla► �
p l spiritually, mentally, physi-
cally, and socially. Members and non-members of all ages,
sexes, ethx']�.o groups, and ' 9 •
p religious affiliations are served
and guided by the principles by which Jesus lived thereby
r
helping assure a better community for all. In addition, the
corporation shall have the power to conduct any and all lawful
affairs, not required to be specifically stated in these
Articles of Incorporation by law, for which nonstock corpora-
tions p ra-
tions may be incorporated under the law, but in view of th
e
purposes and essence of this association, it is expressly
declared that this is a corporation •v
p not far gain or individual
profit and that no dividends shall ever be declared or paid �d to
any of its members; that mane of its property,real or person-
al, p on-
a1, shall ever be used or expended except in into
nto
effect the legitimate ends and aims of its being.
The corporation shall have one or more classes or members
and the by-laws of the corporation shall designate the class
or classes of members t � • he qualification and rights of members
of each class and shall limit or deny the right to vote.
The directors or any of them are to be elected or ap-
pointed by one or more classes of members as provided in the
by --laws of the corporation.
The corporation is organized exclusively for charitable
religious, educational and scientific purposes, "including,
� , � , for
such purposes, the making of distributions to organizations
that qualify as exempt organizations �
p g nizations under Section 501(c)(3)
of the Internal Revenue Cade of 1954 (or the corresponding'
provision of an future United
� States Internal Revenue Law) .
No part of the net earnings of the corporation shall
inure to the benefit of, or be distributable to its members
trustees, officers, or other private persons, except that 'the
i
corporation shall be authorized and empowered to y
a reason-
able compensation for services rendered and to make payments
and distributions in furtherance of the purposes set forth in
r�
i
Article 5 hereof. No substantial part of the activities of
the corporation shall be the carrying on of propaganda, or
otherwise attempting to influence legislation, and the corpo-
ration shall not participate in o
. p , p R r intervene in (including
the publishing or distribution of statements) any political
campaign on behalf of any candidate for public office* Not-
withstanding any other provision of these .articles, the corpo-
ration shall not carry on � �
any other activities not permitted
to be carried on (a) by a corporation exempt from federal
income tax under Section 501 (c) (3) of the Internal Revenue
Cade, or corresponding section of any future federal tax code
or (b) by a corporationf contributions to which are deductible
under section 17 0 ( c) ( 2 ) of the Internal Revenue Code, or
corresponding section of any future federal tax code.
Upon the dissolution of the corporation, assets shall be
distributed for one or more exempt purposes within the meaning
c(3)of the Inte
of section 501� � real Revenue Code, or corre-
sponding section of any future federal tax code, or shall be
distributed to the federal government, or to a state or local
government, for a public purpose. Any such assets not so
disposed of shall be disposed of by the Circuit Court of the
jurisdiction in which the principal office of the corporation
p n
is them located, exclusively for such purposes or to such
organization or organizations, as said Court shall determine
which are organized and operated exclusively for such ur os-
es, p p
2
x
YOUNG XLPN' 8 CHRI STIAN ASSOCIATION of GREATER RICHMOND
BY-wLAWS
ARTICLE-1 - Members
The members of the Association shall consist of those persons
who signify that the �
y are in sympathy with ,its objectives and
purposes, indicate their willingness to cooperate actively in
achievingthose objectives � and purposes, share financially
each year in forwarding the wort of the Association and other-
wise qualify as a member of the Association under the member-
ship policy in effect from time to time and approved by the
Board of Directors. No pers
on on shall be denied membership
privileges on the basis of race, religion, sex, age, or na-
tional origin. Financial assistance shall be available for
those unable to pay. Members shall have no vote.
ARTICLE II -- Management
Section 1. The management of this Association shall be vested
in a Sward of Directors made up of no less than 30 Members -at -
Large at
Large and two representatives from each established Branch
Board of Management to be appointed by the Branch Chairperson.
Section 2. The Members -at -Large shall be divided into three
classes with one --third being elected annually to serve for a
term of three years as provided in Article IV. Branch Repre-
sentatives
shall serve for a term of one year.
.
Section 3. The Board of Directors shall have and exercise all
the powers necessary to control the work and Policy of the
Association in all its details, including the appointment o
standingand special pp f
p l*committees. No contract, debt, or obli-
gation shall be binding unless contracted under authority of
the Board of Directors,
Section 4. The Board of Directors shall. have the power to
establish or disband departments,
p x�erits , operations, orts , or branches of
the Association and may establish policies for their govern-
ment and approve and remove Boards g
of Management for the same,
Section 5. The Board of Directors shall have the power to
eater into or sever relationships
and agreements with other
agencies or organizations when in its judgement such a rela-
tionshi.p s idesi
desirable toward achieving the Association's
objectives,
Section 6. The Association, through its Board of Directors
may hold or dispose of such ert
ro
p p y. real or personal, as may
be given, devised or bequeathed to it or entrusted to its care
and keeping; may purchase, acquire, and dispose of such
prop-
erty as may be necessary to carry out the purpose of the
Association.
Section 7. The Board of Directors shall have the control and
management of the property of the Association, with power to
barrow money for corporate purposes.
section 8. The Board of Directors may hire such employees as
they from time to time deem necessary and define their duties
and fix their compensation.
Section 9. Upon nomination of the chairperson, the Board
shall approve an Executive Committee from among the members of
the Board of Directors to have and exercise the authority of
the Board of Directors between meetings of the Board of Direc-
tors, to superintend and act upon all business requiring
immediate attention during the intervals between the regular
meetings. A majority of the Committee shall constitute a
quorum for the transaction of business .
Section 10, The Board of Directors may honor any of its
members for long and faithful service by electing them Honor-
ary Board Members for life, An Honorary Board Member may
attend all meetings, participate in the discussion, but shall
not gate or hold office,
ARTICLE III � Officers and Their Duties
Section 1. The officers of this Association shall be a chair-
person, a Vice -Chairperson (designated as Chairperson -Elect).
a Secretary, and a Treasurer, each of wham shall hold office
for one year or until a successor is elected and qualified.
These officers or other designated persons shall execute all
legal papers, securities, documents, or instruments ordered to
be executed by the Board of Directors.
Section 2, The Chairperson shall preside at all meetings of
the Board of Directors, the Executive Committee, and of the
Association. The Chairperson shall be a member ex -of fic.io of
all committees of the Association, and shall perform such
other duties as may from time to time be prescribed by the
Board of Directors.
Section 3. The Nice -Chairperson, recording Secretary, or
Treasurer (in that order) shall act in the absence or tempo.
rary disability of the Chairperson. Any permanent officer
vacancy shall be filled upon election by the Board. of Direc-
tors.
Section 4. The Assistant Secretary (President),shall keeminutes o� .
all meetings of the Association and of the Board of
Directors,
Section 5. The Treasurer shall have charge of the funds 'and
securities of the Association except funds under the control
of the Endowment Committee, and shall cause them to be os- de
ite in depositories approved depos-
ited pp d by the Board of Directors. the
Treasurer shall see that accurate record is kept o such funds
and shall make wont p
hay reports to the Board of Direc.tors. All
checks upon bank accounts of the Association shall be signed
as directed b resolution of
the Board of Directors. The
Treasurer of the Board of Directors shall be the Treasurer of
all Branches of the Association.
ARTICLE I - Elections
Section 1. There shall be a Nominating Committee for Direc-
tors c
tors appointed by the Chairperson by July each ,made
of at least five Members -at -large p
at large of the Beard of Directors
and one member from each Branch Board of Management, The
Chairperson and President g
p dent shall serve as ex-officio members of
the Nominating Committee.
Section 2. It shall be the duty of this NominatingCommit
to inform b wail a tee
Y all Branch Board Members of the nominating
and voting procedures, and invite them to suggest nominees
gg for
the Board of Directors* Such names shall be considered by the
Nominating Committee.
Section 3. At least three weeks prior to the December meeting
of the Board of Directors, the NominatingCommittee shall
advise. the Board of � it
�
+� Directors by mail of s nominations for
vacancies In the Board of Directors. Such Directors shall be
elected by majority gate of the Board of Directors at i t s
regular meeting in December.
Section 4. No Member -at -Large Director shall be eligible to
serve more than two consecutive
terms of three years each. An
officer may continue additional years as officer and Board
member until, the completion of the term of office. An person
who has been off the Board of D' y•
Directors for an intervening
period of one year may be re-elected. Branch Representative
shall
Directors Zl�.ir7 terms determined � d�t� i Ii
++ n accordance with their
branch board tenure.
Section 5, The Board of Directors shall have ewer to
p fill,
for the unexpired terms, all vacancies occurring in the Me .
bers-at-Large classification between annual elections.
3 -
Section 6. There shall be a NominatingCommittee or appointed � wfOfficers
a
PF y the Chairperson by July each year. It shall b
the duty of this committee to submit from the Board membership
p
a slate for officers for the next calendar year. The Board
Directors shall elect from i of
is own number b the last meeting
of the year a Chairperson, aVice-Chair erson(designatedp s
Chairperson -Elect), a Secretary, and a Treasurer. The said
officers shall be the officers of the Association and of
the
Board of Directors, and shall hold office for the next calen-
dar
len
dar year, or until their successors are elected an .
The shall have o d qualified.
power to perform the duties incumbent on the
Assoc�at�.ons
officers of like name in similar P
.
ARTICLEV - Branches and Operations
Section 1. The affairs of each branch shall be co
controlled b a Boar conducted and
d of Management, t least three weeks
prior to the November meeting of the Board of Management,
Nominating Committee shallg the
advise the Board of Management and
the Association Chairperson and President b mail
nominations for vacanciesy of its
in the Board of Management. Such
board members shall be elected by majorityGrote of
of Management at isubject
the Board
its regular meeting n November sub ' ect to
the approval of the Board of Directors. The Association
Chairperson and President shall be members ex-o
fficio of all
such Branches and operations and shall receive regular notice
of all meetings as well as copies of minutes thereof.
Section 2, Each Board of Management shall meet
monthly and be
charged with full responsibility to the Board of Directors for
the conduct of the work of its Branch. Each Board
mei�t shall, at It first of Manage-
ment meeting following its approval by the
Board of Directors organize b the
g election of a Chairperson,
Vice -Chairperson, and a secretary* Reports p shall be made each
month to the Bo
ard of Directors on the progress of the work
and all matters under consideration,
ARTICLE VI - Staff
Section 1. The President shall be the Chief .
of the Association and Executive officer
hall be employed by the Board of
Directors. The President shall be the Assistant
Executive Officer of �. tant Secretary and
the Board and of the Association; shall
be an ex-officio member of all committees of the Board and of
the Association; shall be responsible for the
employment of
all members of the staff in accordance with the policies and
procedures set forth by the Board of Directors
designate their work; an and shall
d shall attend all meetings of the
Board of Directors and make monthly reports on the '
of the Association. �° operation
4 -
AN
ARTICLE VII - Meetings
Section 1. The Board of Directors shall meet regularl but
y.
no less than four times per year, at such time and place as
they determine. one-third of the membership of the Board ' of
Directors shall constitute a quorum.
Section 2 . Special meetings of the Board of Directors may be
called b the Chairperson, o y
p , r upon request by five Directors,
The call for a special meeting shall specify the object of the
meeting.
Section 3. The Annual Meeting of the association shall be
held at a time fixed by the Board of Directors within the
first three months of the calendar year.
Section 4. A written record of the attendance and business
transacted at all regular and special meetings of this Associ-
ation shall be maintained and filed with the minutes of the
Board of Directors.
ARTICLE VIII # Indemnification
This Association shall indemnify and hold harmless an offi-
cer, director, trustee employee, y
� . ployee, or other agent of the Asso-
ciation, their personal representatives and heirs, against
expenses,judgements,fine g fines, settlements and other amounts
actually and necessarily incurred in connection with an actual
or threatened legal proceeding, if such person acted in good
faith and in a manner reasonably
believed to be in the best
interest of the Association, did not breach his/her duty y to
the
Association and, in the case of any criminal proceeding,
had no reasonable cause to believe
the conduct was unlawful.
ARTICLE I -w Amendments
These By -Laws may be amended, altered, repealed, or new By -
Laws be adopted by a majority '
vote of the Board of Directors
at any regular or special meeting if at least two weeks ad-
vance written notice is given to each director outliningthe
proposed revisions.
According to the existing By -Laws of the YMCA of Greater
Richmond at the time, these By-laws were endorsed by th
e Board
of Directors on April 18, 1991 and officially adopted b
p y the
Corporate Members at a special called meeting on June 11,
'
5
6 / 11.91
0
YMCA of Greater Richmond
M DLOTHIAN FAMILY YMCA
Executive Summa
PARADE OF PLAY OIL S
November 14 - December 23, 1994
DRAFT #2
INTRODUCTION
The Midlothian Family YMCA became a reality with the gift of 25 acres of property to the
YMCA. from Tom Garner of Garner Investments. In the past 6 months the N idlothian `
YMCA board of managers have developed plans for fundraising to quickly establish facilities
in the Midlothian Community. In addition, the YMCA has developed a master plan for the
property, completed market and program studies, and established an after school program in
Pohatan County.
Bernard Savage assisted by Fat Clark and Bob Kirk shared a plan to promote the Midlothian
YMCA to the community and enhance fundraising efforts for future YMCA facilities.
Highlights of the plan include:
* Local builders and businesses will be solicited to donate a "play home" for display in
Chesterfield Towne Center from November 5 through December 21.
* Each home will be color coded, and raffle tickets will be sold at 1.00 for a chance at
winning a home.
' The mall would sponsor YMCA day at the shopping center. Children visiting Santa's
Place that day will receive a free ticket.
* Children in the YMCA after school program at Powhatan Elementary School could
participate in a field trip to the mall on weekends (as available) to distribute brochures to
mall patrons.
Each home will have signage denoting and thanking the builder of the home. The builder's
business card will be available at the hone they donated.
* YMCA volunteers will sell cafe tickets on the weekends, and be available to answer
questions about the new Midlothian YMCA. Prudential & Savage Company sales agents
will sell raffle tickets on week days from the kiosk in the mall.
ASSIGNMENT OF DUTIES
Bernard Savage will lead the task force and coordinate between members.
Fat Clark will assist in securing builders for the event. Pat will also aid in administration of
the project.
Bob Dirk, Chesterfield Towne Center marketing manager, will allocate space for the homes
and assist the YMCA in promoting of the event.
Steve McCurl will work with Crestar Bank marketing department on promotional ideas for
the event. Crestar will donate staff time in developing marketing materials.
Kyle woolfolk will assist in securing builders for the project. Kyle will also enter a home
from woolfolk Construction.
Bob Moss will coordinate With county officials for necessary permits and assist in all areas as
needed.
CONCLUSION
It is the opinion of the task force that this event will be extremely successful in promoting
and developing awareness of the new Midlothian YMCA. while some revenue will be
generated from the raffle of the homes, the main thrust of "Parade of Flayhomes" will be
promoting the YMCA.
All funds generated from the raffle will aid in capital expenditures for the YMCA building
fund. y
{446 .
YMCA of Greater Richmond
MIDLOTFHAN FAMILY YMCA
"Para(le of Playhonies W"
BUJULDER SPECIFICATION SHEET
Thank you for participating in the Midlothian Family YMCA "Parade of Playhornes" at
Chesterfield Towne Center. In order to operate within local fire code, allocated space, and
mall restrictions the following guidelines in construction of the home are required:
A) All structures shall not exceed total space of 6' 8'. No structure will exceed
S feet in height. Any structure 32 square feet or larger (of enclosed space) will
need to be designed so it can be displayed with 112 of the roof off. This will
allow the mall sprinkler system to reach the inside of the structure in the event
of fire. Any structure less than 32 square feet of covered area will be permitted to
have the roof remain in tact while on display in the mall.
B) Any structure constructed of material other than good frame will be required to
supply, on request, proof of fire resistant material used in construction.
All builders Will need to provide roping or fencing around the structure to prevent
mall patrons from entering the structure.
D) All builders will coordinate with the task force on color scheme. This will
prevent duplication of colors and design.
Other information.
E) All structures will need to be delivered to Chesterfield Towne Center. Display
date will begin on November 5, 1994. Coordination of delivery time will be
determined at a later date. Volunteers from the YMCA will be available to assist
in setting up the home.
F) The builder name will be promptly displayed at their donated home. All builders
will be permitted to leave business cards at each hone for mall patrons.
) All builders will be promoted in YMCA. brochures distributed at the mall for
the event. Each builder will be a sponsor of the promotion.
0
0
DRAFT #3
09/ 19/94
YMCA of Greater Richmond
MIDLGTFHAN FAMILY YMCA.
PARADE of PLA.YHOMES
November 1.4 - December 23, 1994
DATE TIC
Tuesday, August 16 Bernard Savage, Rusty Miller, Pat Clark
Bob Dirk meet to discuss concept of
displaying play houses in the mall through
Christmas.
Friday, August 19 Bernard Savage, Pat Clark, Steve McGurl
Kyle woalfolk, Bob Moss and Bob Kirk
meet to discuss logistics of promotion.
Monday, August 22 Bob Moss discusses plan with Chief
Turlington of Chesterfield Fire Department.
Tuesday, August 23 Bob Moss confirms fire code with Lieutenant
Coffey. Outlines fact sheet for builders
based on fire code.
Bob Moss contacts county attorney office.
secures application for raffle permit.
Friday, August 26 5 builders or sponsors secured to provide
homes.
Wednesday, August 31 3 additional builders secured, total homes
at 8.
September 15 Crestar Bank outlines marketing strategy
for promotion. YMCA communication
director assists.
Task Force meets with contractors to discuss
planning. All contractors agree to build
playhomes with same platform.
September 19 Midlothian YMCA board briefed on project.
Asked for assistance.
DATE TASK
September 20 Bob Moss meets with Chesterfield Towne
Merchants to discuss project and the
Midlothian Family YMCA.
September 15 - 30 Bob Moss & Bob Kirk brief anchor tenants
on promotion.
September 24. Contractors submit plans for homes and
theme. Bob Moss coordinates with fire
department on design and size.
October 1 Layout for raffle tickets, posters, brochures
etc... approved.
Administration of ticket sales, distribution,
volunteer staffing on weekends, etc...
determined.
October 15 Printed material arrives. YMCA coordinates
with mall placement of structures. Task
force assigns location for each hone.
October 17 Midlothian YMCA board updated on
project. Board members asked to assist on
weekends as available.
November 10 Kiosk Agents briefed on ticket sales.
November 14 Builders deliver and set up homes.
December 23 Drawing for homes.
Deliver homes after mall closes
December 30
Evaluate promotion.
Meeting Date:
Subject:
CHESTERFIELD. COUNTY
BOARD OF SUPERVISORS
AGENDA
November 9, 1994
Request for Bingo/Raffle Permits
County Administrator's Comme.n.ts.
o u my Ad m i n i st rato r:
BoardAction Requested:
Approval of Bingo/Raffle Permits
Item Number:
'age ....1 of�l
V . C a
SummarlofInformation:
The County Attorney's office has reviewed the following applications for bingo/raffle permits
and has determined that the applications meet all statutory requirements:
Organization
Chesterfield Technical Center
Vocational Industrial Clubs of Am.
Mid -Cities Civics Assoc., Inc.
Raffte 1994
December 12, 1% 1994
12:0o noon
Bingo/Raffle 1994
December 31, 1994
6:00 p.m.
County Attorney
Preparer• �- Title:
teven L. Micas 1205:389.39
116
Attachments: � Yes ■ No
•
-'der •. CHESTERFIELD COUNTY
Application for a Permit to Conduct
Bin o
Games or RaMes
In support of this application, the applicant offers the rollowing information under oath:
1. Official name of organization: Q S 0 Y'lc
2. Address of organization's headquarters (ple ` inclu street address, cit , t an zip co e):
I (-)t 0 I 0 �,. , r' V\ oI 1LD -;)A 0 L D �� V",a i' t A -N'J-3--- .
3. Address where all records of recei is and disbursements ar pprin entl Fled:
(M D 00(l.R0051 J�Qax I(Tvcv�, rd
j .
4, Names and address of owner of the property described wi 3 above: f
5. Address(es) where bingo g es will be held or raffle drawings conducted please inc u e treet address, city and
zip code: �. : -
NOTE: THIS PERMIT IS VALID ONLY AT THE LOC 4 TTON DESCRIBED IN 5 ABOVE.
6. Dates or days of week and time when bingo games or raffles will be held at the above
7. Date when organization was founded:
(es): �C. 1,5q
1
8. Has your organization been in existence and met regularly in Chesterfield County or an adjacent county, city or
town for two (2) years immediately prior to making this application? Yes _. No
9. Is your organization currently and has your organization always been operated in the past as a non-profit
organization? Yes No If not, explain
10. Tax exempt status under the Internal Revenue Code (if applicable):
r
11. State the specific type and purpose of your organization: ��Q ► �
12. Type of permit applied for: Bingo Games Raffles Both
13. Application is for a new or renewal permit. If renewing a permit, were financial reports filed
on time and in compliance with all applicable legal requirements? Yes . No
14. List below gross receipts, if any, from all sources related to the operation of bingo games or instant bingo by
calendar quarter for the 12-month period immediately prior to the date of this application:
..r. 3t
i
1st qtr: $ 2nd qtr: $ 3rd qtr: $ 4th qtr: $
15. Officers of Organization:
Name Address Bus. Phone Home Phone
& u6a
Vice President (�� �` t Ze -(sl4a mil' gLfa.��/
y . secretary: (� • 761-611- a a-7�a c
r
16. Member rthorized within the organization to be responsible for con uct and peration � bingo games or r es;
Name: Address: Q t
Home Telephone: ' Business Telephone:
17. Member authorized within the organization to be responsible for filing the financial report if the organization
ceases to exist: .e,
18. Do you, and each officer, director and member of the organization fully understand the following:
A. It is a violation of law to enter into a contract with any person, firm, association, organization (other than
another qualified organization pursuant to § 18.2-340.13 of the Code of Virginia), partnership or corporation
of any classification whatsoever, for the purpose of organizing, managing or 'conducting bingo games or
raffles? Yes �G No
- over -
B. The organization mus 'taro and fide with the Count}�s Intern udit Department complete records
of receipts and disburs►..nents pertaining to bingo games and raffles required by State and County 4r.r
and that such records are subject to audit by the County's Internal Audit Department? r
Yes __LZ- No
C. The organization must remit an audit fee of 2% of gross receipts with t!iL7
ual Financial Report not
later than December 1 unless gross receipts are less than $2,000? Yes No
D.The organization must furnish a complete list of its membership upon the request of the County's Internal
Audit De�g tment or other designated representative of the Board of Supervisors?
Yes V • No
E. The organization shall be required to contribute an annual minimum of 5% of the gross receipts from all
bingo games or raffles for those lawful religious, charitable, community of educational purposes for which
the organization is specifically chartered or organized, and no less than 8% of gross receipts averaged for
three consecutive annual reporting periods. Yes No 1.
F. No person shall participate in the management, operation or conduct of any bingo game or raffle if,
within the preceding five years, he has been convicted of a felony or crime of moral turpitude.
Yes - 6- ' No
G. No person shall participate in the management, operation or conduct of any bingo game or raffle if that
person, within the past five years, has participated in the management, operation, or conduct of any bingo
game or raffle which was fv d by a local jurisdiction to have been operated in violation of state law or
local ordinance. Yes No .
H. Any organization found in violation of the provisions of Article 1.1 of Chapter 8 of Title 18.2 of the Code
of Virginia, is subject to having such permit revoked by the local governing body?
Yes �� No
I. Any person violating the provisions of Article 1.1 of Chapter 8 of Title 8.2 of the Code of Virminia, shall
be guilty of a Class 1 misdemeanor and any person violating the provisions of § 18.2-340.9 shall be guilty
of a Class 6 felony? Yes :7` . No
J. The organization must provide written notification to the County's Internal Audit Department of any
change in elected officers or bingo chairperson during the calendar year covered by this permit.
Yes r No
K. The organization must comply with the provisions of the current Chesterfield County Bingo -Raffle
Administrative Manual. Yes No
19. Have you and each officer of your organization read the attached permit and do you and each officer agree on
behalf of the organization to comply with each of the conditions therein? Yes No
20. 1 hereby swear or affirm under the penalties of perjury as set forth is §18.2-434 of the Code of Virginia, that all
of the above questions have been completely answered and that all the statements herein are true to the best of
my knowledge, information and belief?
WITNESS the following si tures and eats:
Signature of Applicant:
Name: 4 VN
Title:
Address: pl M1
*1: 0 7a777
Business Phone: 161 Q Home Phone:
STATE OF VIRGINIA
CITY/COUNTY OF O-WIT:
j
Subscribed and sworn to before me, a Notary Public: in ands for thy: .
City/County and State aforesaid, this �� day of
r '
My Commission Expires: my Commission E fires Ma31 1997 4
RESOLUTION
BE IT RESOLVED THIS day of y , 199 (date resolution passed), that
is hereby authorized to apply to the Chesterfield County Board of Supervisors
for a bingo/raffle permit on behalf of this organization for the 199 calendar year. -
Revised 1011193 A ed signature fficer o`r Director)
CONSTITUTION OF THE CHESTERFIELD TECHNICAL CENTER
,� VOCATIONAL INDUSTRIAL CLUBS OF AMERICA
VIRGINIA VlCA ASSOCIATION
Article I --Name
The official naive of the CHAPTER will be the CHESTERFIELD TECHNICAL CENTER VOCATIONAL
INDUSTRLkL CLUBS OF AMERICA and each class will be a SECTION of that CHAPTER.
Article 1I--,,Purposes
The purposes of the organization are:
• To assist local VICA members in their growth and development.
• To unite in a common bond without regard to race, sex, creed or national origin students enrolled in
classes with vocational, trade and industrial, technical education objectives.
* To develop leadership abilities through participation in educational, vocational, civic, recreational and
social activities.
+ To foster a deep respect for the DIGNITY OF WORK
• To assist students in establishing realistic vocational goals.
• To help students attain a purposeful life.
■ To create enthusiasm for learning.
• To promote high standards in all phases of occupational endeavor including ethics, workmanship,
scholarship and safety.
Q To develop the ab' 'ty of students to plan together, organize and carry out worthy activities and
projects through the use of the democratic process.
• To foster a wholesome understanding of the functions of labor and management organizations, and a
recognition of the mutual interdependence.
• To create among students, faculty members, patrons of the school and persons in industry a sincere
interest in and esteem for trade, industrial and technical education.
• To develop patriotism through the knowledge of our nation's heritage and the practice of
DEMOCRACY.
• To emphasize the importance of continuous education consistent to the needs of the individual and the
requirements of the chosen occupation.
Article III.Organization
Section 1. The CHESTERFIELD TECHNICAL CENTER VOCATIONAL INDUSTRIAL CLUBS OF
AMERICA shall be affiliated with the VIRGINIA ASSOCIATION OF VIC . The CHAPTER shall operate
in accordance with its charter granted by the VIRINIA ASSOCIATION.
Section 2. The CHAPTER shall be organized into two DIVISIONS, one for the morning students and one for
the afternoon students. Each DIVISION shall have an executive council and a calendar of activities that
will support the CHESTERFIELD TECHMCAL CENTER CHAPTER.
Section 3. Any occupational area may organize a D ISION SECTION. The DMSION SECTION is defined
as members
a. in a single occupational or cooperative education class. -
b. whose teacher serves as the SECTION advisor,
c. having an elected set of officers and/or delegates to represent them at the DISION meetings.
Section 4. All SECTION advisors are members of the CHESTERFIELD TECHNICAL CENTER CHAPTER
and will be referred to as PROFESSIONAL members.
Article IV —Membership
Section 1. Membership shall be open to all students enrolled in (secondary or post -secondary) courses in
trade, industrial and technical education at CHESTERFIELD 'TECHNICAL CENTER.
I
Section 2. Club membership shall be open to all students regardless of race, sex, creed or national origin.
Section 3. State and Nationalpermitted only h the membership shall be pe y throng CHESTERFIELD
TECBMCAL CENTER CELAPTER, and all members of the DIVISIONS and SECTIONS must be .44
members of the District, State and National orgdM ons.
Section 4. The membership year shall be from September I through August 31, inclusive.
Section 5. The membership dues are to be set at $8.00 which includes $5.00 National, $1.00 State, $1.00
District and $1.O0 chapter. These dues are to be transferred to the CHESTERFIELD TECHNICAL
CENTER CHAPTER account and the Treasurer will have the appropriate amounts sent to the other
organizations.
Article V—Organization
Section 1. There shall be a division representative council for each division composed of a single
representative from each section- and a professional advisor.
a. Each section representative shall be a member of VICA and must be certified for eligibility in
accordance with the Chesterfield County School Board standards for participation in club activities.
b. Each division representative council shall elect a vice president, secretary and treasurer from its
membership.
Section 2. The CHAPTER President (student) shall be elected from the membership after the first regular
chapter business meeting. Candidates are to apply using the proper forms provided by the chapter and
meet the application deadlines. The candidates must be recommended by their Professional advisor and
meet the standards set by the CHESTERFIELD COUNTY SCHOOL BOARD for club or extracurricular
activities.
Section 3. There shall be a CHAPTER executive council of the Professional members consisting of a
President, Vice President, Secretary, Treasurer and CHAPTER Professional advisor.
Article Vl�-eetings
Section 1. Regular DIVISION meetings will be held on the first Wednesday of each month or at a
convenient time for the DIVISION advisor close to that day.
Section 2. Section meetings shall be held in the individual classes during the school year.
Section 3. The CHESTERFIELD TECHNICAL CENTER CHAPTER executive council shall meet prior to
the Professional advisors meeting to form an agenda. The Professional members will meet the last
Wednesday of the month to discuss VICA as it relates to the instructional program.
Article VII--Finance
Section 1. The SECTION shall be responsible to the CHESTERFIELD TECM4ICAL CENTER CHAPTER
for all National, State, District and local dues.
Section 2. The CHESTERFIELD TECHI CAL CENTER CHAPMR will be responsible for 100% of the cost
to support students at District, State and National contests and any fees set by the District or State to
enter a contest in skills or leadership. .
Section 3. The CHESTERFIELD TECHNICAL CENTER CHAPTER and SECTIONS will work together to
raise the money to support the activities of the CHESTERFIELD TECHNICAL CENTER CHAPTER.
Monies from Chapter fund raising events are to go totally to the Chapter account unless otherwise voted
on by the Professional advisors at a regular meeting. Advisors not present must abide by the vote, no
matter what the membership majority.
Section 4. The CHESTERFIELD TECHNICAL CENTER CHAPTER may have a fund raiser to benefit the
SECTION and only require the SECTION to repay actual cost of materials. All SECTIONS are
encouraged to participate in fund raising activities to better the CHAPTER and SECTIONS. Fund
raisers done entirely by the SECTION will remain with the SECTION.
+ r
f
S
Article VM-~Emblem and Colors
The emblem of the CHESTERFIELD TECHNICAL CENTER VOCATIONAL RMUSTRLkL CLUBS OR
AM ERICA shall be that of the rational Organization. The wearing and use of the emblem shall be
governed by the National Organization.
Article IX�Amendments
The Constitution may be amended as follows:
a. All proposed amendments to the Constitutions ahal be submitted in .writing to the chapter executive
council.
b. If the council passes the proposed amendment or an amended form of the proposed amendment by a
majority vote and the Professional membership votes by a majority, of those present, for the
amendment, it shall be effective.
Article �-Rul,es and Regulations
Such rules and regulations as are deemed necessary for the proper conduct of this organization sbe
adopted and no rules or regulations shall be adopted which are contrary to this Constitution.
-' i;4•. CHESTERFIELD COUNTY
'1
Application for a Permit to Conduct
Bingo Games or RaMes
In support of this applicrtion, the applicant offers the following information under oath:
1. official dame of organization: Mid -Cities Civics Association, Inc.
2. Address of organization's headquarters (please include street address, city and zip code):
9010 Quinnford Blvd-r Richmond VA 23237 .
3. Address where all records of receipts and disbursements are permanently filed:
9110 Quinnford Blvd., Richmond, VA 23237
4. Names and address of owner of the property described in 3 above: Mid -Cities Civics
Association, Inc., 9010 Quinnford Blvd., Richmond VA 23237
5. Address(es) where bingo games will be held or raffle drawings conducted (please include street address, city and
zip code: 9010 Quinnford Blvd., Richmond VA 23237
NOTE: THIS PERMIT" IS VALID ONLY AT THE LOC4TION DESCRIBED IN 5 ABOVE.
6. Dates or days of week and time when bingo games or raffles will bd held at the above address(es):
December 31st, 1994, at 6:00 P.M.. 1
7. Date when organization was founded: 1950
8. Has your organization been in existence and met regularly in Chesterfield County or an adjacent county, city or
town for two (2) years immediately prior to making this application? Yes X No
9. Is your organization currently and has your organization always been operated in the past as a non-profit
organization? Yes x No If not, explain
10. Tax exempt status under the Internal Revenue Code (if applicable): 5 4 —12 5 6 6 8 2
11. State the specific type and purpose of your organization: The encouragement and promotion
of all civic betterments in the community and adjacent areas.
12. Type of permit applied for: Bingo Games Raffles Both x
13. Application is for a new or renewal X permit. If renewing a permit, were financial reports filed
on time and in compliance with all applicable legal requirements? Yes. x No
14. List below gross receipts, i. f ay, from all sources related to the operation of bingo games or instant bingo by
calendar quarter for the 12-month period immediately prior to the date of this application:
1st qtr: $3 7 , 15 9 . 2 Qlad qtr: "$ 3 6 , 6 8 5 . 0S}d qtr: $ 5 , 61 �. 143h qtr: $ 3 3 8 7 45
15. Officers of Organization:
Name Address Bus. Phone Home Phone
Y
President: Albert Schneider 3506 Portsmouth St. 4 5 8- 8 4 3 2
Hopeweil,VA
Vice President: Frank Wells 4/2b ArundeI Ave. 2 7 5-12 5 6
Ric hmond,
Secretary: Pamela Fenner 7715 Chester 275-8693
Ric monT--VA 2- 237
•treasurer. Charlotte Landers Chester 275-29?.3
RIcHmond, VA 23237
1
16. Member authorized within the organization to be responsible for conduct and operation of bingo games or raffles*
Name: Albert Schneider Address: 3506 Portsmouth St. , Hopewell, VA 23860
Home Telephone: 4 5 8— 8 4 3 2 Business Telephone:
17. Member authorized within the organization to be responsible for filing the financial report if the organization
ceases to exist: Charlotte Landers and Dorothy Schneider
18. Do you, and each officer, director and member of the organization fully understand the following:
A. It is a violation of law to enter into a contract with any person, firm, association, organization (other than
another qualified organization pursuant to §18.2-340.13 of the Code of Virginia), partnership or corporation
of any classification whatsoever, for the purpose of organizing, managing or conducting bingo games or
raffles? Yes X No
- over -
B. The organization mus tain and file with the County's Intern " kudit Department complete recbrds
of receipts and � pertaining to bingo games and raffle , required b State and County 1~.a'►�,
p d�sburs� ...eats pe S 8 q Y ,
and that such records are subject to audit by the County's Internal Audit Department? * .,
Yes x No
C. The organization must remit an audit fee of 2%n of gross receipts with the -Annual Financial Report not
later than December 1 unless gross receipts are less than $2,000? Yes x . No .
D. The organization must furnish a complete list of its membership upon the request of the County's Internal
Audit Department or other designated representative of the Board of Supervisors?
Yes x . No
E. The organization shall be required to contribute an annual minimum of S% of the gross receipts from all
bingo games or raffles for those lawful religious, charitable, community of educational purposes for which
the organization is specifically chartered or organized, and no less than 8% of gross receipts averaged for
three consecutive annual reporting periods. Yes x . No
F. No person shall participate in the management, operation or conduct of any bingo game or raffle if,
within the preceding five years, he has been convicted of a felony or crime of moral turpitude.
Yes x No .
G. No person shall participate in the management, operation or conduct of any bingo game or raffle if that
person, within the past five years, has participated in the management, operation, or conduct of any bingo
game or raffle which was found by a local jurisdiction to have been operated in violation of state law or
local ordinance. Yes x .. No .
H. Any organization found in violation of the provisions of Article 1.1 of Chapter 8 of Title 18.2 of the Code
of Virginia, is subject to having such permit revoked by the local governing body?
Yes x No
I. Any person violating the provisions of Article 1.1 of Chapter 8 of Title 8.2 of the Code of Virginia, shall
be guilty of a Class 1 misdemeanor and any person violating the provisions of § 18.2-340.9 shall be guilty
of a Class b felony? Yes x . No .
J. The organization must provide written notification to the County's Internal Audit Department of any
change in elected officers or bingo chairperson during the calendar year covered by this permit.
Yes x No
K. The organization must comply with the provisions of the current Chesterfield County Bingo -Raffle
Administrative Manual. Yes x . No
19. Have you and each officer of your organization read the attached permit and do you and each officer agree on
behalf of the organization to comply with each of the conditions therein? Yes x . No
20. I hereby swear or affirm under the penalties of perjury as set forth in 118.2-434 of the Code of Vir 'nia that all
of the above questions have been completely answered and that all the statements herein are true to the best of
my knowledge, information and belief?
WITNESS the following signa res and seals.
Signature of Applicant: -Y-04,
Name: Z
Title: e__s
Address:
Business Phone: c3 7-- Home Phone:
STATE OF VIRGINIA
CITY/ WrY OF TO -WIT:
Subscribed and sworn to before me, S a Notary Public in and for the
City!County and State aforesaid, this �• ay ❑f 199
Lard' ,;VIA*-
r My Commission Expires: zz-�Zel4rl
RESOLUTION
BE IT RESOLVED THIS day of 1 �0_ 199__!Z (date resolution passed), that
41Ais hereby authorized to apply to the Chesterfield County Board of Supervisors
for a bingo/raffle permit on behalf of this organization for the 199calendar year.
Revised 1011193 Authorized signature (Officer or Director) _
CHESTERFIELD OU 1 T
BOARD OF SUPERVISORS
AGENDA
Meeting Date. No-reniber-- . 19_94L _
Page I of 1
Item Number: . C .10 . a .
Subject: Request for Permission to Construct a Fence within an Existing
8' Easement
County Administrator's Comments:
County Administrator: r~-.
Board Action Requested: Staff recommends that the Board of Supervisors
grant to Neva W. Banks permission to construct a fence within an existing
8` easement across Lot 24, Boisseau; subject to the execution of a
license agreement.
Summary of Information:
Neva W. Banks has requested permission to construct a fence within an
existing 8' easement. This request has been reviewed by staff and
approval is recommended.
District: Matoaca
Preparer✓.vYs
John W. Harmon
Attachments: =
Yes No
Title:_ _ Right of Tray Manager
#
VICINITY SKETCH
REQUEST FOR PERMISSION TO CONSTRUCT A FENCE WITHIN AN EXISTING
8 ' EASEMENT NEVA W BANKS
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PLATw CROom a wowNOF
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QD D. Bo Koo Pgo- 449' DRAINAGE EMEW &
TEMPORARY CC(\STRUCTlCN EASEMENT
ACROSS VARIOUS PROPERTY O/VNERS
TOWN OF ETTRICK
MAT CA DlSTRICF
ci CHESTERFIELD I t-Lu T V I r'(�j I (NI I (A
REVILED SEPT 26, 1953
SCALrz: 1 ": 50" ". . %. . APR IL 12 1983
CHARLES C. T0W\F-S & ASSOCIATES
CIVIL ElUNEEPS.' - R-ANNERS I - AND SURVEYCPS
-COLCMIA.1- f-F-GiTsw VIRUNIA
T M. lB2-9 (10) L"P,,AWN BY El i H
COMPUTED ElY ';J T C
!0' TN. APPROVED BY_njj-��
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119
CHESTERFIELD COUNTY
BOARD of SUPERVISORS
AGENDA
Meeting Date: Noyember 9, 1994
Page 1 of 1
Item Number: . . 1 0 . b
Subject: Request for Permission to Construct a driveway within an
Existing 50' Right of Way
County Administrator'sComments:
County Administrator: c2!!kie
Board Action Requested: Staff recommends that the Board of Supervisors
grant to Howard Charity and Gloria Charity permission to construct a 12'
driveway within an existing 50' right of way which abuts the western end
of Shop Street; subject to the execution of a license agreement.
SummaKy of Information:
Howard Charity and Gloria Charity have requested permission to construct
a driveway within an existing 50' right of way. This request has been
reviewed by staff and approval is recommended.
District: Bermuda
Preparer• � 40k' c2zx,,� 01WI
ohn W. Harmon
Attachments: M
Yes No
Tide: __ Right of Way Manager
VICINITY SKETCH
REQUEST FOR. PERMISSION TO CONSTRUCT A DRIVEWAY W- ITHIN AND EXISTING
5 0 r RIGHT OF WAY HOWARD -CHARITY AND GLGRIA CHARITY
7DG[ o
TERM
PLUM ST ,'ti BHYvVQI
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Y �
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: November 9, 1994
Page 1 of 1
Item Number: 0 . C .10 . c .
Sgjeet: Request for Permission to Construct a Portion of garage
within an Existing 8' Easement
County Administrator's Comments:
County Administrator:
Board Action a Bested. Staff recommends that the Board of Supervisors
grant to Christopher W. Huff, Attorney In Fact for Marion S. Whitehead
permission to construct a portion of a garage within an existing 8'
easement across Lot 1, Block 0, a corrected plat of Forestdale, Section
B; subject to the execution of a license agreement.
Summary of Information:
David D. Huff, Agent for applicant has requested permission to construct
a portion of a garage within an existing 8' easement. This request has
been reviewed by staff and approval is recommended.
District: Clover Hill
Preparers
ohn W. Harmon
Attachments: =Yes I I No
Title: Right of Warr Manager
# 123
VICINITY SKETCH
4 REQUEST .FOR PERMISSION TO CONSTRUCT A PROTION OF A GARAGE WITHIN AN
EXISTING 8 ' EASEMENT: CHRI STOPHER W HUFF ATTORNEY IN FACT FOR 114ARIAN
S - H I TE HEAD -
124
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=' . CHESTERFIELD COUNTY
BOARD OFSUPERVISORS
r Page I of 1
aAGENDA
Meeting Date: 1994-- _-- Item Numben 8 . C .10 . d .
Sub s Request for Permission to Construct a driveway within an
Existing 50' Right of Way Known as Lora Lynn Road
County Administrator's Comments.
County Administrator: C;M
Board Action -Requested: Staff recommends that the Board of supervisors
grant to Edmund C . Karpus and Shirley S . Karpus permission to construct a
15' driveway within an existing 50' right of way as Lora Lynn Road;
subject to the execution of a license agreement.
Summary of Information:
Edmund C. Karpus and Shirley S. Karpus have requested permission to
construct a driveway within an unimproved portion of Lora Lynn Road to
serve a proposed dwelling on property adjacent to the right of way. This
request has been reviewed by staff and approval is recommended.
District: Berinuda
Preparers - A e 1 2 - - --, C-,�"
John W . Harmon
At;tachmentts : MYes No
Tide: Right of Way._Manager _--
VICINITY SKETCH
REQUEST FOR PERMISSION TO CONSTRUCT A DRIVEWAY WITHIN XN EXISTING
50 f RIGHT OF WAY KNOWN AS LORA LYNN ROAD EDMUND C KARPUS AND SHIRLEY
S KAR.PUS
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting D ate : Novae r 9_,-__--1994
Wage 1 of 1
Item Number: 8 . .10 . e .
subject: Request for Permission to Install an Overhead Cable within the
Existing Right of inlay for Hubert Lane
County Administrator's Comments:
ift, P-2 x
/- 2 A 1 0 - F�
t
County Administrator:
Board Action Requested: staff recommends that the Board of supervisors
grant to Virginia bower permission to install an overhead cable within
the existing right of way for Hubert Lane, subject to the execution of a
license agreement.
Summary of Information:
Mr. Bob Toncray with Virginia Power has requested permission to install
an overhead power cable within the existing right of way in order to
deliver power to properties located on Hubert Larne. This request has
been reviewed by staff and approval is recommended.
Distiet: Bermuda
Preparers -t Tide: , Right of Way Manager
J hn W. Harrison
129
Attachments: Yes No
VICINITY SKETCH
REQUEST FOR PERMISION TO INSTALL AN -OVERHEAD _ SABLE I��IN THE
EXISTING RIGHT OF WAY FOR HUB ERT LANE - BOB TONCRA /VI RGI N I A.
duo GQUryr
4 �
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
.� .�..
Meeting ate. November 9, 19 9 4
Page 1 of 1
Item Dumber: 8.C. 11.
Subject: Conveyance of an Easement to Virginia Electric and Power
Company
County Administrator'sComments:
"Mj66jWW6J'
County Administrator:
B oaM Action Requested: Authorize the Chairman of the Board of Supervisors
and the County Administrator to execute an easement agreement with
Virginia Electric and Pager Company to install underground power along
Robious Road and James Rive` Road to provide service to Riverton
Subdivision from an existing power line.
Summary of Information:
Staff requests that the Board of supervisors authorize the Chairman of
the Board of Supervisors and the County Administrator to execute an
easement agreement with Virginia Electric and Power Company to install
underground power along Robious Road and James River Road to provide
service to Riverton Subdivision from an existing power line. This
request has been reviewed by the necessary staff and approval is
recommended.
District: Midlothian
Preparers (2ezz�� 0">-?
John W. Marmon
Tide: Right of Way Manager
# 1*32
Attachments: Yes No
VICINITY SKETCH
CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY
ALONG ROBIOUS ROAD AND JA ES RIVER ROAD TO PROVIDE SERVICE TO
RIVERTON SUBDIVISION
--ft"
COUN, ?.�. 133
m
u
Riverton
Subdivision
0 Plat to Accompany
Right of Way Agreement
MOW" �� ..,_ COR 16
Virginia Eiectria and Power Company
Legend
Location of Boundary Lines of Right of Way
NO SCALE
Form Mmm4"jan W Page 5 of 5
�forn+�ry �rsa�a�aq �
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: November _ 9 , 1994
Page 1 of 1
Item Number: 8 . C . 12,
SubjeCt: Approval of water and Sewer Contract for Forest view, Section
4 - Contract Number 93 - 0183
County Administrator's Comments:
4 � � � � 0--.4 a/ / 9 e4i V,
County Administrator: 6W
Board Action Reg uested
Staff recommends that the Board of Supervisors approve this contract and
authorize the County Administrator to execute any necessary documents.
Summary of Information:
This project includes installation of offsite water improvements to
obtain better fire flow protection. In accordance with the ordinance,
the developer is entitled to receive refunds for the cost of the offsite
water improvements.
Developer: Brevard Group, L.C.
Contractor: William Harmon Contractors, Inc.
Contract Amount: Estimated Total - $67,867.74
Total Estimate(Refund-.d County Cost:
L-h,�4. u connections) 3 f 940.99
EsL..imal ed Developer Cost 63 , 926 . f 5
Code: (offsite) 5B-572vo-E4D
District: Matoaca
Preparers
Attachments: 'Yes No
Title: Assistant Director
# 135
CONTRACT NUMBER 93-0183
BRANDERS
# CIO.
t leek
x
° FORES T �lEW
i ' SEC. 3 d ' !" '
1
fit F. F lEW
KEVI OF SEC. I
3 ICL
t i EB ROO
1 ' SHADOW, VILLA �
'HEIGHTS Air
FOREST VIEW - SEI
C�
CHESTERFIELD, COUNTY
BOARD OF SUPERVISORS page 1 of �
"c * AGENDA .ADDITION
Meeting Date: November 9, 1994 Item Number: $ . C. 13.
Subject:
Consideration of a Resolution of the Board of Supervisors Authorizing the Payment of Bost
F
Coupons for Certain Chesterfield County Bonds
Count Administrator's Comments:
PeZZJ7"U21'*t
County Administrator: 2 M
BoardAction RecLuested:
Summaryof Information:
The Depository Trust. Company notified the County that it has lost Coupon #41, payable
February 1, 1994, of Chesterfield County, Virginia General obligation Sewer Bonds, 5.25%, dated
August 1, 1973 and due August 1, 1995. The coupons are owned by Cede & Co., the nominee of
The Depository Trust Company. Two hundred coupons at $131.25 each, for a total of $26,250.00,
are lost. By submission of an affidavit of lass and an unlimited liability bond indemnifying the
County against double payment on such bona, The Depository Trust Company has requested the
Bank of New York, as paying agent, to pay the lost coupons. Section 1 .1-227.23 of the Code of
Virginia, 1950, as amended, provides that last coupons may only be paid or replaced upon approval
by the Board upon presentation of sufficient evidence of surety to avoid double payment.
It is recommended that the Board of Supervisors authorize the Barak of New York to pay
the lost coupons based on the affidavit of loss and surety indemnifying the County against double
payment. The Treasurer has reviewed this request and concurs. The Treasurer will cancel the
outstanding coupons to avoid later presentment for payment.
10,
Prer arer:
Steven L. Micas
Attachments: � Yes ■ No
Title*
1103:7423,1 # 093
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS page 1 of 1
. AGENDA
Meeting Date.
November
9, 1994
Item Nu m ber: 10.A.
Report On:
Developer
water and
Sewer Contracts
Background:
The Board of supervisors has authorized the Counter Administrator to
execute water and/or sewer contracts between the County and the
Developer where there are no County funds involved.
The report is submitted to the Board members as information..
Summary of Information:
The following water and sewer contract was executed by'the Counter
Administrator:
l • Contract Number:
Project Name
Developer
Contractor:
Contract Amount:
District:
94--0101
t. Regent's Lake, section 2
Water Line Extension
R. E. Collier, Inc., Builder
Bookman Construction Company
Water Improvements -
Cloven Bill
Prepared By: A/
Vi
. E. Be k, Jr.
33,250.00
County Administrator: ow
# IL37
Attachments: a Yes - No
f-i
r
BOAR]
MEETING
DATE
07/01 /94
07/27/94
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
November 1, 1994
DESCRIPTION A UNT
FY95 Budgeted Beginning Fund Balance*
Fund Economic Market Analysis and
Survey for Central Area Plan (3 9000)
BALANCE
S219415,900
4
21,3779900
'� Pending outcome of annual audit process.
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
TRADITIONALLY FUNDED BY DEBT
November 1, 1994
i
Board
Meeting
Date
Description
Amount
Balance
FY89 Excess revenue
$2,119,900
$291191900
FY90 Budgeted addition
$1,881,500
$4P001 ,400
Designation from June 30, 1989
$11500,000
$59501)400
Fund Balance
11 /22/89
Purchase of land-Cogbill Road
($630pOOO)
$4,8719400
12/13/89
Purchase building at 6701 Vilest
($40%000)
$4,471,400
Krause Road
06/30/90
Budgeted addition of excess
$29100,000
$6,571,400
revenge
06/13/90
Purchase medical building for
($735POOO)
$5,836Y400
future library site
06/27/90
Funds to purchase land for park
($6009000)
$5,236,400
on Lake Chesdin
06/27/90
Budgeted but not appropriated funds
($2y000,000)
$392369400
to purchase land for school
and park sites
FOR FI AL YEAR 191 BEGINNING JULY 11 1990
12/12/90
Fill dirt for cover repair at Fort
($1809000)
$3,0569400
Darling Landfill
06/30/91
Budgeted addition from FY91
$400009000
_$71058,400
revenues
03/ 13/91
Designated but not appropriated
($1,806,800)
$5,249$600
140
r#cip.k4
R
* funds to cover construction
contract for M H/M R1 A building
if bonds are not sold in
fall, 1991
R FISCAL YEAR ' 92 BEGINNING JULY 11991
07/01/91
Regional Jail Authority as
($1,0003000)
$41249,600
approved in the FY92 Adapted
Budget (which will be reimbursed)
08/28/91
Provide funding for improvements
($3115,000)
$3,934.1600
at Northern Area Landfill
to allow reallocation of
General Fund dollars to recycling
programs
08/28/91
Additional funding for Bon Air
($275,500)
$31659,100
Library expansion
"
08/28/91
Add back IV H/MR building funds
$11806,800
$5,4655900
which were previously deducted
for construction
11/27/91
Appropriated funds for T.V.
($115,000)
$5,3503900
arraignment equipment but holding
in reserve account until prices
and all costs are confirmed
03/27/92
Add back funds previously deducted
$2,0007000
$7R3507900
to purchase land for school
and park sites
03/27/92
Funds designated for interest
($1 t4009000)
$519K900
cost in FY94 due to accelerated
1988 School bond issue
04/08/92
Designated but not appropriated
($29314,800)
$3,63631 00
funds for centerPointe Fire
Station construction in F95
FOR FISCAL YEAR„'93 BEGINNING JULY 1_,, 1992
04108/92 FY93 budget addition $21600,000 $6,236P100
rfcip.wk4 14.1
r +
J
04/08/91
FY93 Capital Projects (revenue
($1 ,0001000)
$5,236,100
sharing roads $500,000; indus-
trial access $300,000; drainage
$2001000)
04/08/92
Funds to convert Meado dale
($1 ,3861500)
$31849t600
Boulevard building into Hopkins
Road Library
04/08/92
Funds to construct lights along
($500,000)
$3;3499600
portions of Jefferson Danis Hwy
05113192-+
Funding for emergency access for
($801000)
$3,269$600
Millside subdivision contingent
upon necessary right-of-way
acquisition
07/22/92
Funding for design phase of Jail
($500,000)
$217691600
Annex
07/22/92
r
Funds to purchase Castlewood
($315,000)
$294549600
08131/92
Budget Change Request to fund
($14,000)
$2t440,600
wetland study of property on
Cogbill Road
09/09/92
Supplement to finish improvements
($13,400)
$2,4271200 '
to intersection of River and
Walkes Quarter roads
09/09/92
Funds for Charter Colony Parkway
($140,000)
$29287,200
09/09/92
sidewalk at l non Library
($20,000)
$2)267;200
11/12/92
Designated and appropriated, if
($326,000)
$12941 y200
needed, funds to cover shortfall
in construction of Public safety
Training Building
11124/92
Increase from FY92 Results of
$661,550
$2)6021750
Operations
12/09/92
Unappropriated funding for TV
$1159000
$2,7177750
arraignment
rfip.wk4
fy
12/09/92
Appropriated $1,941,200 balance
($297179750)
plus $661,550 addition from FY92
ending fund balance and use of funds
previously appropriated for TV
arraignment $115,000 for Jail Annex
12/09/92
Unappropriated funds from 11/12/92
$1391980
appropriation for construction
of Public safety Training
Building
12/09/92
Appropriated to cover shortfall
($13%980)
in construction of ,fail Annex
08130/93
Enon Library sidewalk-
$13,401
project complete
06/30193
Funds which were not needed for the
$1862020
Public Safety Training Building.
Interest on the bonds was
sufficient to corer this appro-
priation.
FOR FISCAL YEAR #94 BEGINNING JULY 1. 1993
05/12/93
Appropriated FY94 funds for cedar
($35,000)
Springs Rural Road addition (FY94
Secondary Road Improvement)
07/01 /93
FY94 Budgeted Addition
$3,5009000
07/01/93
FY94 capital Projects
($2,7939000)
07/28/93
Appropriated funds to comer entire
($80,700)
cost of Keithwood/Hylton Park
Drainage project.
08/25/93
Supplemental revenue sharing match
($200,000)
for FY93 to fund Ledo Road
09/08/93
Supplemental appropriation for
($91,000)
Charter colony Parkway
10/13/93
Transfer for Northern Area
($370,000)
Landfill
$o
$1391980
$0
$139401
$199J421
$164,421
$316641421
$871,421
$7901721
$590,721
$499,721
$129)721
143
rfci p . wk4
?kti{
n
11/23/93
Transfer from fund balance
$2)8009000
$21929,721
'
as per section 18 of the
FY94 Appropriations Resolution
11 /23/93
Transfer for Phase I development
($6609000)
$2,26%721
of the Uarbro Road Athletic
Complex
12/15/93
Designation for John Tyler
($2,2699721)
$0
committment pending decision
on Bond Referendum date.
04/27/94
Reduce designation for. John
$49,400
$49,400
Tyler Community College by
$49,400 to $2,220,321
04/27/94
Designate funds in order to
($49,400)
$0
begin advance work needed to con-
struct the Christmas Mother and
County Warehouse (These funds
will be returned after July 1)
05/25/94
Reduce designation for John
$500,000
$5001000
Tyler Community College by
$500,000 to $1,720,321
05/25/94
Transfer funds to begin repairs
($500,000)
$0
on the Ettrick/Matoaca and
LaPrade branch libraries
08108/94
Release funds designated for
$137203321
$11720F321
John Tyler Community College
06/08/94
Loan to Health Care Commission
($1 POOOPOOO)
$720p321
06/22/94
Transfer to Midlothian Branch
Library to fully fund project
($4902100)
$2309221
FOR FISCAL YEAR '95 BEGINNING JULY 1 1994
07/01/94
FY95 Budgeted Addition
$49850,000
$5$0809221
07/01/94
FY95 Capital Projects
($31675,000)
$1,4051221
07/01/94
Return funds advanced
$49,400
$1,4549621
to begin construction on
Christmas Mother
144
rfc1p.wk4
r
Warehouse.
07/27/94 Transfer to clover Fill Sports
Complex
09/20/94 Return unused funds from
Meado rdale Library Project
09/ 8/94 Transfer for LaPrade, Ettrick-
Matoaca Branch Libraries
Renovation
X
0
($200,000)
$11 ,936
($160,000)
$11254,621
$11,2663557
$13106,557
rfc i p , wk4
0
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146
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Prepared by
Accounting Department
October 31, 1994
SCHEDULE OF CAPITALIZED LEASE PURCHASES
Outstanding
Date original Date Balance
Be axe Descriyt ion Amount Ends _ 10 f 31 / 9 4--
APPROVED AND EXECUTED
1.2/88
Airport State Police
Hangar Additions
128,800
County Warehouse
331,2_00
Total
4601000
03 f 89
Geographic Information
System ("GIS")
Automated Mapping
System
3,095,000
12/89
Data Processing Equipment
21015,570
1092
School Copier
22,797
10/92
School Copier
23,322
10 92
Schaal Copier
18,750
09/ 9 3
School Copier
361 605
1293
Real Property Lease/
Purchase
1,5101000
0394
School Computers
and Printers
22,55 1
TOTAL APPROVED
2 3 , 2 0 4 ; _6 35
AND EXECUTED
PENDING APPROVAL AND/OR EXECUTION
Nome
83,595
12/00 214 958
298,553
1/98
11760, 000
1/95
28,654
9/ 97
14,454
10/97
15,541
10/97
12,543
8 98
30, 369
12 f 01
16, 545, D00
7/95
22o591
1_$ 727 , 705
141
ti
7
CHESTERFIELD COUNTY PUBLIC SCHOOLS
CHESTERFIELD; VIRGINIA
November S, .1994
School Administration Building
The Public Meeting Room
9901 Lori Road
Chesterfield, Virginia 23832
SCHOOL BOARD MEMBERS
Marshall W. Trammell, Jr.- Chairman, Bermuda
Larry A. Johnson, Ed.D.- 'Nice -Chairman, Matoaca
Elizabeth B . Davis, Dale
Dianne E. Pettitt, Clover Hill
Jaynes R. Schroeder, D.D.S., Midlothian
Thomas R. Fulghum, Superintendent
AGENDA
5:00 P.M.
EXECUTIVE SESSION
SCHOOL AD1INISTRATION BUILDING
7:30 P.M.
REGULAR SCHOOL BOARD FETING
r
THE PUBLIC MEETING ROOM
A. Call to Order, Roll Call, Flag Salute - Mr. Trammell, presiding
Cub Scout Pack 883
B. Acceptance of Minutes
October 25, 1994 (Regular Meeting)
C. Agenda Approval
D . Awards and Recognitions
24 Recognition of the 1995 Teachers of the Year
E . Superintendent's Report
F. Action Items
1. Consent Agenda
: 00 P.M.
7:30 P.m,
Human Resources
#23 Recon riended Personnel Action for 1994-95
Operations and Finance
#21 Approval of Omnibus Transportation Employee Testing Act -
Policy Number 543
25 F95 School Board Revised Grants
#26 FY95 New School Board Grants
#27 Computer Labs for Clover dill Math -Science Program
G. Non -Agenda Items
H. Discussion Agenda. (No public testimony will be accepted on discussion agenda items.)
1. Announcements, Communications, School Board Comments
J. Executive Session (personnel, legal, land/property acquisition, discipline)
K. Adjournment
General Information
The Chesterfield County School Board will meet as follows for the 1994--1995 school gear:
July 20, 1994; August 9, 1994; September 13 and 27, 1994; October 11 and 25, 1994; November 8,
1994; December 13, 1994; January 10 and 24, 1995; February 14 and 28, 1995; March 14 and 28,
1994; April 11 and 25, 1995; May 9 and 23, 1995; and June 13 and 27, 1995. The executive
sessions/work sessions will begin at 5:00 p.m. and will be held at the School Administration Building,
9900 Krause Road, Chesterfield, Virginia. The regular meetings will begin at :30 p.m. and will be
held at the Public Meeting Room, 9901, Lori Road, Chesterfield, Virginia. If the place or time is
changed, the public will be notified.
Following is the procedure by which the public may speak before the School Board at any of
the above meetings:
1. Persons wishing to be heard on action items must notify the Superintendent's office by
2 : 00 p.m. on the day of the meeting.
2. Persons who have requested to offer public testimony will be heard when each item is
considered.
3. Persons to be heard on non -agenda items will be heard during the specified section of
the meeting.
149
4} �
4. It is requested that an individual conduct his/her presentation in three minutes;
representatives of a group may speak for fire minutes.
. Public delegations. Flublic delegations or their representatives are required to submit
in writing their request for hearing and their proposals to the Superintendent at least
fire days prior to the meeting at which they wish to be heard.
� p CHESTERFIELD COUNTY
0
BOARD OF SUPERVISORS Page 1 of i
AGENDA
Meeting Date: November 9, 1994 Item Number: 14.A.
SubjeCt:Recognition of service provided by Bens1e --Bermuda, Forest View,
Ettr.ick-Matoaca, and Manchester volunteer Rescue Squads to
citizens of Chesterfield County.
ti
Count Administrator's Comments:
EEMWWWW�
County Administrator:
BoardAetion Re nested:
Passage of attached resolution recognizing the achievements of the
volunteer rescue squads at the 1994 Virginia Association of volunteer
Rescue Squads Convention.
Summary of Informationt see attached resolution.
Preparers 'title:
Chief Robert L: Eames 10-12-94
Attachments: E Yes � No
Fire Chief
Y
`1
Resolution For Recognition
of
Volunteer Rescue Squads
Recognizing the Achievements
Of The Volunteer Rescue Squads At the
1994 Virginia Association of Volunteer Rescue Squads Convention
i Whereas, Bensley_Bermuda; Ettrick-Matoaca; Forest View;
and Manchester Volunteer Rescue Squads provide emergency pre -
hospital care to the citizens of Chesterfield County; and
Whereas, last year, over 400 volunteer rescue squad members
in Chesterfield County answered over 10,000 calls for emergency
medical services; and
Whereas, individuals give of their time to provide countless
hours of service and participate in specialized training and
continuing education to enhance their lifesaving skills; and
Whereas, the access to quality emergency medical care
dramatically improves the survival and recovery rate of those who
experience sudden illness or injury; and
Whereas, these services are provided without monetary
compensation, representing a considerable savings to each patient
and taxpayer; and
Whereas, Chesterfield County is committed to assisting the
squads and making them an integral part of the Emergency Medical
Services Team and asks each citizen to recognize the contribution
made by the volunteers.
Now, therefore be it resolved, that the Chesterfield County
Board of Supervisors does hereby congratulate the Volunteer
Rescue Squads of Chesterfield County for their participation at
the Virginia Association for Volunteer Rescue Squads 1994
Convention held September 29 - October 2, 1994.
O"F
1W CHESTERFIELD COUNT]
BOARD OF SUPERVISORS
AGENDA
Meeting Date: November 9. 1994 Item Number:
Subject: Resolution Recognizing Miss Emil ' M.
Attaining the Gold Award
County Administrator's Comments:
County Administrator:
Bowmx�ardAction Requested:
Summary of Information:
w
Page 1 0L 1
149B.
Lehr Upon
Staff has received a request for the Board to adopt a
resolution recognizing Miss Emily M. Lehr, (Clover dill
District), Troop 397, sponsored by Mount Pisgah United Methodist
Church, upon attaining the Gold Award.
She will be present, accompanied by members of her family,
to receive the resolution.
re arr: Title: Clerk to Board of Supervisors
Theresa M, Pitts
164
Attachments: Yes No
RECOGNIZING MISS EMILY Me LEHR UPON
ATTAINING THE GOLD AWARD
WHEREAS, the Girl Scouts of the United States of America is an
organization serving over 2.6 million girls and was founded to
promote citizenship training and personal development; and
WHEREAS, after earning four interest project patches, the
Career Exploration Piro, the Senior Girl Scout Leadership Award, the
Senior Girl Scout Challenge, and designing and implementing a Girl
Scout Gold Award project; and
WHEREAS, the Gold Award is the highest achievement award in
Girl Scouting and symbolizes outstanding accomplishments in the
areas of leadership, community service, career planning, and
personal development; and
WHEREAS, the Girl Scout Gold Award can only be earned by girls
aged 14-17 or in grades 9-12 and is received by less than 6 percent
of those individuals entering the Girl Scouting movement; and
WHEREAS, Miss Emily M. Lehr, Troop 397, sponsored by Mount
Pisgah United Methodist Church, has accomplished these high
standards and has been honored with the Girl Scouts of the United
States of America Gold Award by the Commonwealth Girl Scout Council
of Virginia; and
WHEREAS, growing through her experiences in Girl Scouting,
learning the lessons of responsible citizenship, and priding
herself on the great accomplishments of her County, Emily is indeed
a member of a new generation of prepared young citizens of whoa we
can all be very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Miss
Emily M. Lehr and acknowledges the goad fortune of the County to
have such an outstanding young woman as one of its citizens.
� CHESTERFIELD COUNT
BOARD OF SUPERVISORS Page 1 °f 1
AGENDA
Meeting Date: November 9, 1994 Item Number. 14. c.1, s2.
Subject: Resolutions Recognizing Bohr Scouts Upon Attaining the
Rank of Eagle Scouts
r
5
Co nt 'Administrator's Comments.*
5
14 + 1
ti.l y
t{
County Administrator:
BoardAction Requested:
Summary of I nfor. mati on
Staff has received requests for the Board to adopt
. resolutions recognizing Ir. Samuel Joshua Bennett (Bermuda
District), Troop 877, sponsored by Chester Presbyterian Church
and Mr. Ben DeHaven (Matoaca District) , Troop 8 0 , sponsored by
Woodlake United Methodist Church, upon attaining the rank of
Eagle Scouts.f
They will be present, accompanied by members of their
families, to receive the resolutions,
Preparers T tle: clerk to Board of SuDervisQzs
Theresa M. Pitt"'s
Attachments: Yes No - -- I
RECOGNIZING MR* SAMUEL JOSHUA BENNETT UPON
HIS ATTAINING RANK OF EAGLE SCOUT
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910 and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath. and Law; and
WHEREAS, Mr. Samuel Joshua Bennett, Troop 877, sponsored by
Chester Presbyterian Church, has accomplished those high standards
of commitment and has reached the lance --sought goal of Eagle Scout
which is received by less than two percent of those .individuals
entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his County, Samuel is indeed a member of
a new generation of prepared young citizens of whoa we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield .County
Board of Supervisors hereby extends its congratulations to Mr.
Samuel Joshua Bennett and acknowledges the goad fortune of the
County to have such are outstanding young man as one of its
citizens.
1%7
�z, )I "
r '16 #
•
RECOGNIZING XR . BEN iIEHA► EN UPON
HIS ATTAINING RANK OF EAGLE SCOUT
WHEREAS, the Bay scouts of America was incorporated by Mr.
William D. Bayne on February 8, 1910; and
WHEREAS, the Boy scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. Ben DeHaven, Troop 860, sponsored by Woodl.ake
United Methodist Church, has accomplished those high standards of
commitment and has reached the long -sought goal of Eagle Scout
which is received by less than two percent of those individuals
entering the scouting movement; and
WHEREAS, growing through his experiences in scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his County, Ben is indeed a member of a
new generation of prepared young citizens of whom we can all be
very proud.
NOWO THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of supervisors hereby extends its congratulations to Mr. Ben
DeHaven and acknowledges the good fortune of the County to have
such an outstanding young man as one of its citizens.
168
� n'h�. t CHESTERFIELD COUNTY
ir(e_4 11
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date, No -reamer 9 1994 Item Number:
150
Sub'ect: PUBLIC HEARING: Ordinance to vacate a Portion of a Buffer
within Brighton Green Subdivision, Section 14
County dministratois Comments:
CountyAdministrator: �A�
Board Action Requested: Staff recommends that the Board of Supervisors
adopt an ordinance to vacate a portion of a variable width buffer within
Brighton Greece. Subdivision, Section 14.
SnmmM of Information:
This public hearing was continued from October 12, 1994. William A.
Johns, on behalf of Bernard Savage has requested the vacation of a
portion of a variable width buffer within Brighton Green Subdivision,
Section 14. This buffer area was in addition to the required 100' buffer
area. The vacated area is needed for the construction of a B P detention
basin for protection from downstream flooding. Staff has reviewed the
request and recommends approval.
District: Midlothian
Preparers..,
John W . Harmon
fit tack ent s : Yes NO
Title: - ._, Right_ of Wav 1Ianager
° 16,109 1
VICINITY SKETCH •
PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF A BUFFER WITHIN
BRI HTON GREED WI LLIAM A JOHNS CAN BEHALF OF BERNARD,SAVAGE
�y �'" � r • rr/
er on
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170
R= 3990. 46!
L= 11.27'
T- .5.6.3'
B O O 6!"EN
P. B 1 -f ,i . 6
VAR FZ T
P '.�f,�AFAT
B1UFFTR S'TRf
(0.908 A C. )
egc q-.rex>
RRIGC-I TON GREEN
LA ND TRUS T
PG WHI TE PK WY.
/ ROU TE 75
PLAT SNOWING A VAR. WIDTH PERMANENT
BUFFER STRIP (0.908 ACo) TO BE
VACATED ACROSS THE PROPERTY OF
BRIGHTON-GREEN LAND TRUST., ET.-ALS..
TAX PWArTL NO.: 0f8-"-06-M-00L-;-fAe-d
LEG
MIDOTMAN--DISTRICT _IE14D COb F
DATE: AUGUST 2, 1994 SCALE." 1'= 200"
J.K. TIMMONS AND ASSOCIATES. P.C. 171
ENGINEERS ARCHITECTS * SURVEYORS *PLANNERS
IUCHMOND, VIRGINIA J.N.: 16010
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting D ate :�Novembe � 9. 19 9 4
Page I of 1
Item Number: 16 • -
Subject: PUBLIC HEARING: Exchange of Land for Highlands School Site
County Administrator's Comments: I
County Administrator: __uw
Board Action Requested.0 Staff requests that the Board of Supervisors
approve the exchange of parcels at the Highlands school site and
authorize the chairman of the Board and County Administrator to sign the
necessary deeds.
um m ary of Information
Staff requests that the Board of supervisors approve the exchange of
parcels between Oliver D. Rudy, Trustee and the County of Chesterfield,
which is necessary for the recordation of Brechin Woods a part of the
Highlands. This exchange allows for an alignment change of a collector
road that serves the Highlands. The county will exchange a 2.1.6 (Parcel
A) acre parcel for two parcels which collectively contain 2.21 acres
( Parcels B and ) as shown on the attached plat. This request has been
reviewed by staff and approval is recommended.
District: matoaca
Preparers
ohn UST. Harmon
Attachments: yes No
Tine: Ri. ht o f ----kZav Manager
" 17-2
r
EXCHANGE OF LAID FOR HIGHLANDS SCHOOL SITE
173
x
t �
3-16072
f #-
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N 3647024.277
E 11761580.200
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58. , E F, -7a3 •fla
49.68
Q�P
N/F COUNTY OF CHESTERFIELD
T.M. 129-08-01-00-000-003
B. 2220,pg.52
CURVE
ARG
DELTA
RADIUS
CI
449l40
2*05,44"
12286.74
C4
520.97
13a32'58"
2203.00
C5
35.82
82*06*03"
25.00
C6
567.91
53*02,50"
635.00
C7
448.30
2+05'44"
12256.74
C8
980,04
0'16'02"
210084.80
C9
- 110.76
0'11'32"
32991.78
C i 0
39.84
69' 28 ' 29"
. 00
C11
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]5
+}[j(25.00
32991.`8
C12
39.10
89"36'30m
2']5.00
C13
413.83
11*09,10"
2126.00
C14
34.57
79' 13' 33"
25.00
C15
57.67
2"47'IBN
1185.01
C16
465.53
12006'28"
2203.00
C17
488.23
24005'46"
1160.91
C1.G
110.63
5'20'57"
1185.01
C 19
- 55.44
0 26 * 30"
22031 .00
-
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77.00
j1
V � ti1 OITT
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"
LINE
BEADING
iDISTANCE
o
LO m
Li
N 54' 14' 14" W
91.40
y
i LO
L 4
S yJ / 0 5 1 V
66.76
Z
L5
j�L
N 54 * 14' 14" .. 1�
91.40
L6
N 51'52'2 W
191.08
The Survey Is
Subject To Anu
60
.�.y��.1a ent Off'RecoI
d And 0titer
Pertinent1- accts
Wh ich A Title
PARCEL
C
Might Disclose.D.0
ACRE
C11
CIOSearch
C9
L6
C8
C20 _' WOODPECKER ROAD -STATE ROUTE t 626Y
N 3645865.022 a?
E 11760176.763 :. PLAT
Note: � � of TA�N�G 4!�?
This Property as Not it1� n THREE PARCELS. CF LAND
UD Def rye ,1 Mood I::Ii ACRES i PARCEL A& B TO BE I CHN\)G ED, ., H
.. 'ZONE:,c ;�a;%} �. PARCEL C TO BE DEDICATED
TO CHESTERFIELD COUNTY
iATOACA DISTRICT
:. -. CHESTERFIELD COUNTY, VIRGINIA
SCALE # -- 200' JANUAFAY 3 :1994
CH
ARLE C. TO NES 8ASSOCIATES, P.C. �
CIVIL ENGINEERS- PLAN'VERS-LAND SURVEYORS
'17:l' 9842 LORI ROAD, . SUITE 201
CHESTERFIELD, VIRGINIA 23832
ATTN. -
DRAWN BY RTT
APPROVED BYiyJ,{C�
FB
0
4P
TAKE NOTICE:
That on the 9th day of NOVEMBER 1994, at 7. oo p . m . or as soon thereafter as
may be heard, the Board. of Supervisors of Chesterfield County at its regular
meeting place in the Public Meeting Room of Chesterfield County, Virginia, will
consider the exchange of parcels of land off of Woodpecker Road at the Highlands
School site, MATOACA District, Chesterfield County, Virginia,.
more particular description of the parcels to be exchanged and further
information is on file in the office of the Right of way Manager in Chesterfield
Counter, Virginia, and may be examined by all interested parties between the hours
of 8: 30 a. m. and 5 : oo p t m ... Monday through Friday.
g:\c5a\wp\take\high1and.wp1bc
HESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: November 9, 9 9 4 -
Page I - of 1
Item Number: 16. B.
subleet. PUBLIC HEARING: Ordinance to vacate a Portion of Martineau
Road within New Rochelle Subdivision
Counly Administrator's Comments:
I A,3,4
County Administrator:
Board Action Reouested: Staff recommends that the Board of Supervisors
adopt an ordinance to vacate a portion of Martineau within New Rochelle
Subdivision.
Summary of Information,
Oliver D. Ruder, Trustee has requested the vacation of a portion of
Martineau Drive within New Rochelle Subdivision. This vacation is a
requirement of planning for Rochaven, Section 1. Necessary easements
will be retained. Staff has reviewed the request and recommends
approval.
D is hi ct: Clover Hill
Preparers
John Uri. Harman
Tries - Right of Way -Manager
175
VICINITY SKETCH
ORD1:i'�ANCE TO VACATE A PORTION OF MARTINEAU ROAD WITHIN NEW ROCHELLE
SUBDIVISION OLIVER D RUDY TRUSTEE
176
33G072
r
FUTURE ❑EVELOpWENT
RAMBLEWOOD TRUT
TIE LINE
5 0. I4'
Lti
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Q? ui ofLr) 0 W [it�
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:D
[7OD
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—J LLI Lu
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Gr- L� _ � Ul 0
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5
PLAT
OF
0.06 f ACRE FOR Tl ION OF MWE'AU DRIVE
all "Tft�� • - - - � ; � NEW RICH ELLS
k o
BERMUDA DISTRICT
CHESTERFIELD COUNTY, VIRC INIA
■10 s��■ SCALE i - 5D AUGUST I2 r r994� .
C.-
CHARLES C. TONNES & ASSOCIATES, . R. t.
CIVIL ENGINEERS -PLANNERS -LAND SURVEYORS
9842 LORI ROAD, SUITE 201
CHESTERFIELD, VIRGINIA 23632
ATTN. DRAWN 8Y H J H
APPROVED B Y
ED
TAKE NOTICE,
That on the- 9th day of NOVEMBER 1994, at 7:00 p.m. or as soon thereafter as may be
heard, the Board of Supervisors of Chesterfield County at its regular meeting place in the Public
Meeting Roam of Chesterfield County, Virginia, will consider the following ordinance for
adoption:
AN ORDINANCE to vacate a portion of a 50' right of way known
as Martineau Drive, New Rochelle Subdivision, BERM D
District, Chesterfield, Virginia, as shown on a plat dated
FEBRUARY 27, 1989, duly recorded in the Clerk's Office of the
Circuit Court of said County in flat Book 65, Pages 79-81.
The complete text of the proposed ordinance and conveyance is on file in the office of
the Right of way Manager in Chesterfield County, Virginia, and may be examined by all
interested parties between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
November 9, 1994 AGENDA
Meeting Date:
Item Number:
Page 1
1 .C.
Subject:
Public Hearing zoning for Ordinance Amendment Relating to Notification
for Public Hearings
County Administrator's Comments:
d A
County Administrator:
BoaardAchon Requested:
Planning Commission recommends the Board of Supervisors adopt the
attached Zoning Ordinance Amendment relating to notification for public
hearings,
Summary of Information:
Currently, counties or municipalities are not required to give notice to
adjoining counties or municipalities when comprehensive plans or
amendments, zoning changes, or Special Exceptions and Variances are
being considered for property located alone common boundaries. In 1994
the General Assembly amended the State law to require that local
governments rezoning or reclassifying any parcel. of land -within one-half
mile of an adjoining county or municipality must give written notice to
the adjoining local government.
The proposed amendment is consistent with the change in. State law and
requires the County to give adjoining counties and municipalities
fifteen (15) days notice in advance of any hearing involving a proposed
comprehensive plan or amendment, proposed change in zoning or Variance -
involving any parcel of land located within one-half mile of the
boundary of any adjacent city or county.
On September 20, 1994, the Planning Commission held their public hearing
on the attached zoning Ordinance Amendment, There was no public comment
concerning the matter and the Commission unanimously recommended
approval of the amendment.
Preparers - Title: .
Thomas E. ILZobson 4NOV994A:C
:178
Attachments: Yes No
AN ORDINANCE To AMEND AJE.CODE of THE COUNTY
OF CBES ERFI 1978, AS AMIENDED, BY ANIENDING
AND REENA=G SECTION 21.1-18 RELATING TO
NO T1 TCATION AND POSTING OF PROPERTY -HEARINGS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County;
(1) That Section 21.I-I8 of the Code of the Counry of Chesterfceld 1978, as
amended is amended and reenacted to read as follows:
(a) Any request for rezoning, conditional zoning, conditional use, conditional use
planned development, manufacrared or'mobile home permit, special exception, variance, or
appeal of planning director's decision to the board of zoning appeals shah be advertised by
reference, giving the place or places within the county where copies of the proposed
ordinance or amendments may be examined. Any ordinance or amendment shall not be
acted upon until notice of the intention to do so has been published once a week for two
(2) successive weeks in a newspaper published or having general circulation in the county.
Such notices shad specify the t%ne and place of hearing at which persons affected may
appear and present their views, and such hearing shall be held not less than six (6) days nor
more than twenty-one (21) days after final publication.
�d) when a proDosed comprehensive Ian or amendment thereto..a proposed change
in zoning map classification. or an Applicanon forspecial exception or variance involves anv
arcel of land located within one-half mile of a boundary of an adio1"Bkg..countv or
.municipality of the ommonwealth then, in addition to the adverdsin and written
notification as above re uired written notice shall also be'ven by the local con=ssio
or its representative, at least fifteen days before the hearing to the chief administrative
officer. or his desi ee of such ad'ounna countv or mum a.lity.
Posting and notification of adjacent property owners, as outlined in this
sewn, shall not be required when: the hearing involves an application for an amendment
to the zoning Map initiated by resolution of the planning commission or board of
supervisors, or appeal when such application or appeal involves twenty-six (26) or more
parcels of land; or the hearing involves an appeal, conceg no specific property.
(2) Yhat this ordinance shall become effective immediately upon adoptiorL
12DS:70M.1
BOARD of UPEkV1.$ORS
J. L. WHALE, III, VICE CHAIRMAN
BERMUDA DISTRICT
ARTHUR B. WARREN
CLOVER HILL. DISTRICT
HARRY G. DANIEL
DALE DISTRICT
EDWARD B. BARBER
MIDLOTHIAN DISTRICT
VACANT
MATOACA DISTRICT
• CHESTERFIELD COUNT10
P.O. Box 40
CHESTERFIELD, ViRGINIA 23832-0040
MEMORANDUM
TO: Richmond Times Dispatch
FROM: Chesterfield County Board of Supervisors
DATE: October 14, 1994
SUBJECT: Meetings and Corning Events
One- (1)
time,
Wednesday,
-October 26, 1994
One (1)
time,
Wednesday,
November 2, 1994
LANE B. RAMSEY
COUNTY ADMINISTRATOR
Please confirm by calling the Clerk to the Board of
Supervisors Office at 748-1200. Also, please fax me a
computer printout of the ad --fax number 748-3032.
PLEASE SEND TEAR SHEET WITH BILL0
A 1 &- tLk1AA./ � 0 5 CO Theresa M. Pitts
Clerk to the Board of Supervisors
Attachment
Providing a FIRST CHOICE community through excellence' In public service.
{ Prin4d o+r
Aagew Paper
CHESTERFIELD COUNT,
BOARD of S RErwisOR
P.O. Box 40
J. L. McHALE, tll, VICE CHAIRMAN
CHESTERFIELD, VI RG I N IA 23832-0040
BERMUDA DISTRICT
ARTHUR S. WARREN
CLOVER HILL DISTRICT
HARRY G. DANIEL
DALE DISTRICT
EDWARD B. BARBER
MIDLOTHIAN DISTRICT
VACANT
MATOACA DISTRICT
TO: Progress Index
FROM: Chesterfield County Board of Supervisors
DATE: October 141 1994
SUBJECT: Meetings and Coming Events
one. (1 time, Wednesday , , October 26, 1994
One (1) time, Wednesday, November 2, 1994
LANE B. RAM EY
COUNTY ADMINISTRATOR
Please confirm by calling the Clerk to the Board of
Supervisors Office at 748-100 . Also, please fax me a
computer printout of the ad --fax number 748-3032.
PLEASE SEND TEAR SHEET WITH BILL.
r
1
Theresa M . Pitts
Clerk to the Board of Supervisors
Attachment
}
Providing a FIRST CHOICE community through excellence in public service.
TAKE NOTI E
Take notice that the Board of Supervisors of Chesterfield County,
Virginia, at a regular meeting on7 ' N6Vernb6a� .. 9 .,,} 19 9 4 at 7 : 0 0 p.m.
in the County Public Meeting Room at Chesterfield Courthouse,
Chesterfield, Virginia, will hold public hearings to consider
1. n ordinance to amend the Code of the County of
Chesterf field, 1978, as amended, by amending and reenacting
Section 21. 1-18 relating to notification for public
hearings. This amendment will require Chesterfield to
notify adjacent cities and counties of zoning related
requests within one-half mile of their borders.
2. Reviewing Comcast Cablevision's proposed inflationary
adjustment by increasing the rate for basic service 2.1
percent from $7.10 to $7.25.
A copy of the ordinance is on file in the County Administrator's
Office, Room 505, 9901 Lori Road, Chesterfield, Virginia, and may
be examined by all interested persons between the hours of 8:30
a.m. to 5:00 p,m., Monday through Friday; and if further
information is desired on the proposed rate, please contact Mr.
Michael Chernau, Assistant County Attorney, at 748-1491, between
the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday.
10
zo.�612�l/iNoi'� � Ili(.
An Affiliate of Media General
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
ATE" : JOAN DOLEZAL
P.O. BOX 85333
RICHMOND, VIRGINIA 23293-0001
(804) 649-8000
P.0. BOX 40
CHESTERFIELD VA 2383
CUSTOMER
ACCOUNT NUMNUMg E
220806
80
DATE
1I/02/94
DATE
CODE
DESCRIPTION
RATE CHARGES CREDITS
3
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LEGAL NOTICE
3
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293,36
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Richmond NeWspapers, Inc.
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Take notiftne Board of Su-
pervisors of Chesterfield County,
Virginia, ai a regular meeting on
November 9, 1994 at 7:00 p.m. in
the County Public Meeting Room
at Chesterfield Courthouse, Ches-
terfield, Virginia, will hold public
hearings to consider:
1. �n ordinance to amend the
Code of the County of Chester-
field, 1978, as amended, by
amending and reenacting Section
21.1-18 relating to notification for
public hearings. This amendment
will require Chesterfield to notify
adjacent cities and counties of
zoning related requests within one
-half mile of their borders.
2. Reviewing Comcast Cablevis-
iort's proposed inflationary Adjust-
ment by increasing the rate for
basic service 2.1 percent from
$7.10 to $7,25.
A copy of the ordinance is on file
in the County Administrator's Of-
fice, Room 05, 9901 Lori Road,
Chesterfield, Virginia, and may be
examined by all interested per-
sons between the hours of 8:30
a.m. to 5:00 p.m., Monday through
Friday, and if further informatior
is desired on the proposed rate,
V
ease contact Mr. Michael
hernau, Assistant County Attor,
ney, at 748-1491, between the
hours of 8:30 a.m. to 5:00 P.M.
Monday through Friday.
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THE RICHMOND TIMES-DISPIATCH �
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AFFIDAVIT OF
PUBLISHED ADVERTI8IN8
State of yirsinia
City of Petersburs
I, RUSSELL TURNER, beins dul, sworn.) do, upon m, oath, depose
and sa, that I am Classified Manaser of The
Prosr�ss—Index, a newspaper printed in said Cit, and State,
and that the advertisement of: TAKENOTI
mas published b,: Chesterfield , Board of Supervi
P.O~ Box 40
A#261
Chesterf1eld, Va. 23832
was published in said paper on: Oct. 26, N«v. 2/94
?7.Szfzeo nanaser
Ira
��.
. do^
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TAKE NOTICE
Take Notice that the
Board of Supervisors of
Chesterfield ' County,Vir-
ginia, at a regular meet-
ing on; --November 9,\
., 1994_"at 7;00' p.m. in the 7
County Public Mecting
,Room at Chesterfield .
Courthouse, Chesterfield,
Virginia, will hold
public hearings to
consider:
`1. An ordinance to
amend the Code of the
County of Chesterfield,
1978, as amended, by
amending and reenacting .
-Section 2 1. I -18 relating
to notification for the
public hearings. This
amendment will require
Chesterfield to notify ad-
jacent cities and counties
of zoning related re- {
quests within one-half
mile of their borders.
{
2. Reviewing Comcast
Cablevision's proposed
inflationary adjustment
by increasing the rate
for basic service 2.1 per-
cent from $7.10 to
$7.25.
A copy of the ordinance
is on file in the County
Administrator's Office,
Room 505, 9901 Lori
Road, Chesterfield, Vir-
ginia, and may be exa-
mincd by all interested
persons between the
,hours of 8:30 a.m. to
�5.00 p.m., Monday
through Friday; and i
further information is de-
sired on the proposed
rate, please contact Mr.
Michacl Chemau, Assis-
# Cant County Attorney, at
748-1491, between the
hours of 8.30' a,m. to
15:00 p.m.,' Monday
through Friday. j
,;Oct. 26, Nov. 2/94
4
CHESTERFIELD COUNTY
Meeting Date:
Subject:
BOARD OF SUPERVISORS
AGENDA
November 9, 1994 Item Number:
Page of 2
16.D.
Public hearing to review Comcast Cablevision's inflation adjustment to basic cable subscriber
rates.
County Administrator's Comments:
ZOO -
County Administ tor:
BoardAction Retested:
Summary of Information:
Under the new federal law, Comcast may adjust its rates annually in the last calendar -
year quarter to reflect inflation through the period ending June 30. On September 30, 1994,
Comcast notified the County that it plans to make the permitted inflationary adjustment by
increasing the rate for its Basic Service 2.1 a from $7.10 to $7.25 effective November 15.
The -Basic service includes the local broadcast networks, the Chesterfield Channel, public
television, and C-Span.
The County has been certified by the FCC to review Basic Service rates. Therefore,
before the rate adjustment goes into effect, the law requires Comcast to allow the County
30 days to review the proposed adjustment at a public hearing. The Board may extend the
30-day deadline for reviewing the rate adjustment for an additional 90 days if the Board
requires more information to determine whether the proposed rates are permitted under the
federal regulations. Because Comcast's proposed increase is based only on an increase in
inflation, the Board may not deny the proposed increase. The Board may only determine
_�
Preparer. Title:
§4C en L. Micas
Attachments: � Yes 0 No
County Attorney
0600:7968.2
CHESTERFIELD COUNTY"
BOARD OF SUPERVISORS Page ? oL
AGENDA
Summaq of Information: (Continued)
whether or not the correct inflationary index has been applied and whether or not the correct
calculations have been made to the appropriate rates. Staff will review omcast's submission
and report to the Board at the public hearing whether or not the proper index has been
used and whether or not the calculations are accurate.
CHESTERFIELD COUNTY
Meeting Date:
Subject:
BOARD OF SUPERVISORS
AGENDA
November 9, 1994 Item Number:
Page of L
160E.
Public Nearing to Consider an Amendment Extending the Term of the Lease between the County
and the Cbesterfield County Fair Association, Inc. from December 31, 1999 to December 31, 2009.
County Administrator's Comments:
County Administrator: cK _
Bo60000MardAction Requested:
Authorize the County Administrator to execute an amendment to the lease between the
County and the Chesterfield County Fair Association, Inc., in a form acceptable to the County
Attorney, that extends the lease terra to December 31, 2009.
Summarlofinformation:
On December 19, .1989 -the County and the chesterfield County Fair Association, Inc.
("AssociatioW') entered into a long terra lease of the fairgrounds property. The current term of the
lease will not expire until December 31, 1999, but the Association has asked the County to extend
the terra until 2009 so that it will run concurrently with the term of the lease recently granted by
the Board to the Central Virginia Model- Railroaders. -
The Association is willing to assist in the financing of the model railroad exhibition building,
but can only do so if the term of its lease expires at the same time as the model railroaders' lease.
Staff recommends setting a public hearing to consider approving the amendment to the
Association's lease extending the term to December 31, 2009.
Preparers Title:
�iteven U Micas
Attachments: � Yes � No
County Attorney
0403:8205.1
LEASE ADDENDUM
THIS ADDENDUM, made this day of , 1994 by and
between the COUNTY of CHESTERFIELD, VIR INI ("County") and the
CHESTERFIELD COUNTY FAIR ASSOCIATION, INC. („Association") modifies and
amends the lease entered into between the parties on December 19, 1989 (the "Lease") for
a certain parcel of land located in Chesterfield County bounded by Courthouse Road
Extended and Krause Road for the purpose of conducting the Chesterfield County Fair.
WHEREAS, the fi itial terra of the Lease expires in 1999 and the parties desire to
extend the initial term of the Lease for their mutual benefit;
WITNESSETH:
That for and in consideration of the mutual covenants contained in the Lease, the
County and the Association hereby amend the Lease as follows:
1. The term of the Vase shall be extended to be effective for a period of time .
ending December 31, 2009, and may be extended by agreement of the parties for additional
five (5) year terms.
2. All other terms of the Lease shall remain in full force and effect.
By.
•
Title:
Approved as to Form:
Michael S. I Chernau
Assistant County Attorney
COUNTY of CHESTERFIELD,
IR GINI
4
w
060 :7I I4. I
-2-
C]HESTERFIE]ID COUNTY FAIR
ASSOCIATION, INC.
By:
President
By.
Secretary
4
BOARD OF SUPERVISORS
WHALEY M. COLBERT, CHAIRMAN
MATCeACA DISTRICT
I L. McHALE, III, VICE CHAIRMAN
BERMUDA DISTRICT
ARTH U R S. WARREN
CLOVER MILL DISTRICT
HARRY G. DANIEL
DALE DISTRICT
EDWARD B. BARBER
MIDLOTHIAN DISTRICT
TO:
FROM
DATE
SUBJECT:
CHESTERFIELD COUNTY
P.O. Box 40
CHESTERFIELD, VIRGINtA 23832-0040
MEMOPANDUM
Richmond Times Dispatch
Chesterfield County Board of Supervisors
August 26, 1994
Meetings and Coming Events
One ( 1) time, Wednesday, November - 2 , 1994
LANE B. RAMSEY
COUNTY ADMINISTRATOR
Please confirm by calling the Clerk to the Board of
Supervisors Office at 748-1200, Also, Please fax me a
computer printout of the ad --fax number 748-3032.
PLEASE SEND TEAR SHEET WITH BILL.
Theresa M. Pitts
Clerk to the Board.of Supervisors
Attachment
f
Providing a FIRST CHOICE community through excellence in public service.°
Printed on
geLyOad Paper
BOARD OF SUPERVISORS
WHALEY M. COLBERT, CHAIRMAN
MATCACA DISTRICT
J. L. McHALE, III, MICE CHAIRMAN
BERMUDA DISTRICT
ARTHUR S. WARREN
CLOVER HILL DISTPJCT
HARRY G. DANI EL
DALE DISTRICT
EDWARD B. BARBER
MIDLOTHIAN DISTRICT
CHESTERFIELD COUNTY
P.O. Box 40
CHESTERFIELD, VIRGINIA 23832-0040
ME 40P AHDUM
TO: Progress Index
FROM: Chesterfield County Board of Supervisors
DATE. August 26, 1994
SUBJECT: Meetings and Coming Events
One (1) time, Wednesday, , November 2, 1994
LANE B. RAMSEY
COUNTY ADMINISTRATOR
Please confirm by calling the Clerk to the Board of
Supervisors Office at 748-12 DO . Also, Tease fax me a
computer printout of the ad ---fax number 748- 303 .
PLEASE SEND TEAR SHEET WITH BILL.
Theresa M. Pitts.
Clerk to the Board of Supervisors
Attachment
i
i
Providing a FIRST CHOICE community through excellence In public service.
Printed on
Recycled paper
WI)
F
FAKE NOTICE
Take notice that the Eoa'rd of supervisors of Chesterfield County,
Virginia, at a regular meeting on November 9, 1994 at 7. 0 0 p.m.
in the County Public Meeting Room at Chesterfield Courthouse,
Chesterfield, Virginia, will old a public hearing to consider an
amendment to the lease betwe the County and the Chesterfield
County Fair Association, In orporated of the fairgrounds
property, located at the int section of Krause Road and
Courthouse Road Extension, to extend the lease term from
December 31, 1999 to December 31, 29.
If furthe in ormation is desired, contact lsli
Esquire, County Attorney, at 748-1491 between the hours
of 8:30 a.m. to 5:00 p.m., Monday through Friday.
_
0
p.O.BOX 8B333
R|CHMONO'V|RG|N|A 23293-0001
An Affiliate of Media General
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
ATTN: JOAN DOLEZAL
P.O. BOX 40
CHESTERFIELD VA 23832
DATE CODE DESCRIPTION RATE
'
11/02/ 4 12.1. LEGAL NOTICE
�AMENDENT TO THE LEASE.
. n ,
CHARGES
LINES RUNS
-rhis is' erf1fy tha'-t- the attached LEQAL NOTICE
t he City
Take notice that the Board of Su-
-pervisors of Chesterfield County,
Virginia, at A regullar meeting on
the County Public Meeting Room
at Chesterfield Courthouse, Ches.
terfield, Virginia, will hold a public
hea rl"' to - consider an
amendment to the lease between
the County and the Chesterfield
County Fair Association, lncorpo,-
rated of the fairgrounds property,
located at the intersection of
Krause Road and Courthouse
Rioad Extension, to extend the
lease term from December 31,
The f irst inseif 3. on be i. rig given, 11.1 Q 2. 9 4
1999 to December 31, 2009.
If further information is desired,
contact Jptfroy L. Mincks, Esquire,
14MU%etween the hours of 8:30 : I
a.m. to 5'00 P.M., MGnday through
me thi5 6.
j NOV
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AFFIDAVIT OF
PUBLISHED ADVERTISING
State of Virsinia
Cit, of Petersburs
0
I, RUSSELL TURNER, be1ns dul, sworn, do, upon m, oath, depose
and sa' that I am Classified Manaser of The
Pr* osress—Index, a nemspaper printed in said Cit' and State,
and that the advertisement of: TAKENOTI
was published b,: Chestepfield , Board of Supervi
P.O~ Box 40
A#261
Chesterfield, Va. 23832
mas published in said paper on: Nov.2/94
,
TAKE NOTICE
Take notice that the
Board of Supervisors of
Chesterfield County, Vir-
ginia, at a regular meet- ;
ing on November 9,
1994 at 7:00' pain. in the
County Public Meeting
Room at Chesterfield
Courthouse, Chesterfield,
Virginia, will hold a
public hearing to con-
sider an amendment to
i the lease between the
County and the Chester-
field County Fair Asso-
ciation, Incorporated of
the fairgrounds property,
located at the intersec-
tion of Krause Road and
j Courthouse Road Exten-
sion, to extend the lease
term from December 31,
y1999 to December 31,
2009.
If further information is
desired, contact Jeffrey
L. Mincks, Esquire, De-
puty County Attorney, at
745-1491 between the
hours of 5:30 a.m. to
5:00 p.m., Monday
through Friday.
Nov.2194