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10-26-1994 PacketCHESTERFIELD COUNT BOARD OF SUPERVISORS AGENDA MeeHog Date: October 26, 1994 Item Number: supiect: COUNTY ADMINISTRATOR'S COMMENTS County Administrator's Comments: County Administrator: BoardAction Requested0 : Summary. of Information: Page 1 ofLi. 2 a A a Chief Robert L. Eanes, Jr. of the Fire Department and fir. Lowell David Ezersky, senior Education Specialist with the National Emergency Training Institute (part of FEiA), will be present to report to the Board on County employees participation in emergency training exercises at the Institute. Preparers. &LUJU &Z ZLL, - Title: Clerk- to rjoard of Supervisors Theresa 4,, Pitts Attachments: Yes No Meeting Date: Subject* CHESTERFIELD COUNT41. BOARD OF SUPERVISORS Page i of.!. AGENDA ZB October 26, 1994 - Item Number. COUNTY ADMINISTRATOR'S COMMENTS County Administrator's Comments: County Administrator: BoardAction Requested: Summary of Information: Mr. Bradford S. Hammer, Deputy County Administrator for Management Ser ice r will present an update on the LaPrade and Ettrick/Matoaca Branch Libraries. r Preparer: Title: Clerk to Board of Supervisors Theresa M. Pitts I� Attachments: a Yes ■ No # 002 r it Chesterfield Police De adment P • Police Department Doing Outstanding job Protecting and Serving Citizens a� Delivering Quality Service with Sustained Efficiency a� 1993 Crime Rate Lowest in I ►�i 7Z'i7_1'i�1 � Major Crime Clearance Rate Highest in Metro Ama � Annual Cost per Capita. $79 0 Run a Tight Program with a Ti ght Budget a� Adjustnilents Routine in Every Budget Year � Potential Adjustments Laid Out in 1995 Budget Review • 1995 Funding Levels Exceed 1994 Levels, But... L:K Delivering Same Service Levels Challenging; Population Increases Worldoad increases a� Increasing Special Events, Customer Demands for Service Affect Overtime � Innovations Required 0 � 0 • Budget Adjustments Being Impelmented � Two Get Media Play: K=9 and Mileage ■ Overblown as Public Issues ■ Public Perceptions Important; Capab1lity Remains Intact N. � Many Other Adj b tents Across All Sections of Department ■ Office Supplies, Uniforms, Vehicle Operation, Pnnting, Capital Equipment • Budget Adjustments (K=9) L: � Had Four Dogs and Handlers ¢� Keep Drug Dooeturn Other Three Officers to Regular Patrol ¢� UUnitiWas Canddate for Drawdown in Fiscal im] � Search Dogs Available at a Call to State Police or Deparhnerrt of Corrections • Direct and Indirect Savings � Not Only Save the $6,8M Direct Cost of the K 9, but also a cost avoidance of $50,000 in Overtime by reassigning the officers to Full Patrol Duties B� Helps Meet Increase in Calls for Se r%nce L: � 3 New Officers Would Cost $180 M0+ • Budget Adjustments (Mileage) � Average Decrease of 20 Miles per Officer per Week (4 Miles/Day) a� Opportunity for Effective Community Pollcing/Facem�ttj*Face Presence � Officers will Always Respond to Situation When Called. � Designed by Rank/File Committee as Funding Method for Handgun Replacement o Bottom Line � Ability to Service the' Public Dominant in Every Adjustment Decision � Pbl1uc Safety Remains at High Levels � Police Good Custodians of Public Funds/Get High Marks for Innovative Solufions 1993 CRIME RATE Richmond Henroico Chesterfield 111026036 49594N59 31570086 1993 CLEARANCE RATE Richmond Henruico Chesterfield 1908 26M5 q, CHESTERFIELD COUNTY M eetin fie: Subject; BOARD OF SUPERVISORS AGENDA October 26, 1994 Item Number: DEFERRED Page 1 of 1 7. Consideration of Request of Comcast Cablevision of Chesterfield County, Inc, for a Renewal of its Cable Television Franchise and Adoption of Amendments to Chapter 7 of the Coun , Code Related to Providing Cable Television Services in the County County Administrator's Comments* 14114le 4&9ACaWLIP-9��. Y-,. County Administrator: BoardAction Re uq ested: Summaryo nformation: This item was deferred from the September 28th meeting to allow Comcast and County staff to finalize the terms of the franchise documents, in particular clarifying how access charges for institutional network (INET) services will be calculated. Staff and the County Administrator met with Comcast corporate officials on September 2rd at which time Comcast officials presented the details of its INET proposal. Comcast has now agreed to go beyond what staff had requested in the way of institutional services for the County and will include as part of its upgrade to the subscriber system a two-way telecommunications system which will offer video, voice, and data communications not only to all County facilities and schools, but to all individuals and businesses in the County. Negotiations with Comcast over how access charges to the system will be calculated, however, have still not been concluded at the time the agenda is being sent. Although Comcast has promised to charge the County less than what Bell Atlantic or other providers of service might charge the County, Comcast has not agreed to forego or discount its profit margin on the charges to the County. If negotiations have been concluded, Comcast officials will appear at the October 26th meeting to present to the Board its INET proposal. Preparers Title: Steven E. Micas Attachments: ■Yes � No County Attorney 0600:7144.4(7315.1;687 . 003 FRANCHISE AGREEMENT This Agreement (the "Franchise Agreement") is made and entered into as of this day of , 1994, by and between the County of Chesterfield ("County") and Comcast Cablevision of Chesterfield County, Inc. formerly known as Chesterfield Cablevision, Inc. a. corporation organized and existing under the laws of the Commonwealth of Virginia, and an indirect wholly -owned subsidiary of Comcast Corporation (hereinafter "Comcast"). I T N E S S ETH: WHEREAS, the County is authorized to grant, renew and deny franchises for the installation, operation and maintenance of cable systems and otherwise regulate cable television within the County's boundaries by virtue of federal and state statutes, by the Count's police powers, by its authority over its public rights of way and by other County powers and authority; and WHEREAS, Comcast is currently operating a cable system in the County pursuant to a fifteen (15) year franchise granted to Comcast which shall expire on August 31, 1994; and WHEREAS, Comcast has proposed a renewal of its franchise, offering to upgrade system facilities and to provide other benefits to the County, its residents and subscribers; and WHEREAS, Comcast has substantially complied with the material terms of its existing franchise and applicable law; and VMEI EA.S, the quality of Com ast's Service has been reasonable in light of the Count's needs; and WHEREAS, the omcast's proposal is reasonable to meet the ounty's future cable - related needs and interests, taping into account the cost of meeting such needs and interests; and WHEREAS, Comcast has represented to the County that it has the ability to carry out its commitments, and has the financial, legal and technical qualifications to hold a County franchise and provide the services, facilities and equipment set forth in its proposal; and WHEREAS, the County has concluded that omcast's proposal should be accepted and its franchise renewed subject to the requirements set forth below; NOW) THEREFORE, in consideration of the mutual promises contained herein, the parties hereby agree as follows: L Definitions. Any tern used in this Franchise Agreement shall have the same meaning set forth in Chapter 7 of the Code of the County of Chesterfield, entitled. "Community Antenna TelevisionSystems" (the "Cable Ordinance"), unless it is apparent from the context that it has a different meaning or unless such word is specifically defined herein. 2. Grant of Authority to operate. 2.1 The County hereby grants to Comcast the right and authority to engage in the business of operating and providing a cable system in the County and for that purpose to erect, install, construct, repair, replace, rebuild, reconstruct, maintain and retain in, on, over, under, upon, across and along any public ways such poles, wires, cable, fiber optics, 03-6876.1 -2- (July 28, 1994 B / ) Revised; 10 14 94 005 conductors, ducts, conduit, vaults, manholes, amplifiers, appliances, attachments and other property as may be necessary or appurtenant to the cable system; and in addition, so to use, operate and provide similar facilities or properties rented or leased from other persons, firms or corporations, including but not limited to any public utility or other grantee franchised or permitted to do business in the County. 2.2 The service area for Comcast's franchise shall extend to the territorial limits of the County. 2.3 This grant of authority to operate a cable system in the County and the right to use and occupy the public ways for the purposes herein set forth shall not be exclusive. The County reserves the right, at its discretion, to grant franchises under the terms of the Cable ordinance to other cable operators. In the event that the County permits another cable operator to operate within the County and provides such cable operator terms and conditions of operation which are . more favorable than the terms and conditions set forth in this Franchise, the County shall promptly offer such more favorable terms and conditions to Comcast for the remainder of the term of this Franchise. 2.4 Comcast hereby accepts the franchise and warrants and represents that it has examined all of the provisions of the Cable ordinance in effect as of the date of this Franchise Agreement and all the provisions of this Franchise Agreement, accepts and agrees to all of the provisions contained therein, and agrees it will meet at the request of the County and negotiate in good faith concerning any modifications to this Franchise Agreement which the County may be authorized to request or otherwise secure under the 03:6876.1 3 - (July 28, 1994 B s) Revised: 10 14 94 mm� Cable Consumer Protection and Competition Act of 1992 or any other amendments to the Cable Conlniunications Policy Act of 1984 or the federal regulations promulgated thereunder. 2.5 Comcast agrees that it shall at all tines during the term of this franchise be subject to all lawful exercise of the police power of the County and to the absolute right of the County to maintain control over its streets and public ways, and to such reasonable regulations as the County shall hereinafter provide. The police power of the County may be exercised through amendment of the Cable Ordinance as well as through enactment of separate ordinances and regulations. 2.6 This grant of authority shall run for a term of fifteen (15) years, beginning upon the full execution of this Franchise Agreement (the effective date of the Franchise). 2.7 The authority granted herein, subject to the terns and conditions of this Franchise Agreement and the Cable ordinance shall be known as the "Franchise". I Controlling Authorities, 3.1 This Franchise Agreement is subject to and shall be governed by all terms, conditions and provisions of the Cable ordinance and any amendments thereto, in addition to the terms, conditions and provisions set forth herein. In the event of conflict and ambiguity between the Cable Ordinance, and any amendments thereto, and this Franchise Agreement, the Cable ordinance, and amendments unless preempted by federal law or regulation, shall control. 03:6876.1 mp 4 - (July 28, 1994 B/ ) Devised: 10 14 94 3.2 This Franchise Agreement is subject to and shall be governed by all requirements of the Cable Communications Policy Act of 1984, and the Cable Consumer Protection and Competition Act of 1992 and any amendments thereto, and other applicable local laws, ordinances and regulations. 4. Governing Law. 4.1 This franchise agreement is subject to the lawful exercise of the aunty's police powers, the licensing standards of the Commonwealth of Virginia and the requirements of federal law. 4.2 In addition, the Franchise is subject to the right of the County: a. To require continuous service to the public in accordance with the terms of the Franchise through the entire period thereof. b. To impose such other lawful regulations as may be determined by the County to be conducive to the health, safety, and welfare of the public and the County. C. To impose such other lawful regulations as may be necessary to control and regulate the use of its public ways and public places. Comcast shall pay such part of the costs of improvement or maintenance of the public ways and public places as shall arise from omcast's use thereof and shall protect, defend and save the County harmless from all damages arising from. Comcast's use. d. Through its appropriately designated representatives, to inspect all construction or installation work performed subject to the provisions of this Franchise Agreement and the Cable ordinance and make such inspections as it shall find necessary (July 28, 1994 B) Reprised: 10 1494 to insure compliance with the terms of this Franchise Agreement, the Cable Ordinance and other pertinent provisions of law. 5. Commitments by Comeast. 5.1 1f requested by the County, Comcast agrees to provide to the County Adnministra.tor copies of all petitions, applications, communications and reports submitted by Comcast to the FCC or any other regulatory commission or agency having jurisdiction in respect to any matters materially affecting construction, operation, or regulation of its cable television system or services provided through its system. 5.2 Within 90 days from signing this Franchise Agreement, Comcast shall submit a construction timetable, which shall become Exhibit A to this Franchise .Agreement and shall become a hart Hereof, whereby omca.st's cable system shall be fully activated, within three (3) years from the date of this Franchise Agreement, to 750 MHz utilizing fiber to the feeder architecture. The upgrade shall include no more than eight (8) active units in any branch of the network. The system shall be deemed fully activated only when one hundred percent (100%) of the cable system within the County is capable of passing a spectrum of 50 to 750 MHz. The system also shall provide simultaneous reverse direction signal capacity for digital, audio and video signal transmission. The cable system shall be designed, spaced and constructed meeting all NCTA recommendations at full channel loading. The upgrade shall include complete replacement or appropriate modification of all cable passives and electronics in . the cable system. 0:6876.1 - 6 - (July 28, 1994 B S) Devised: 101494 009 .3 The cable system as installed shall provide the following services and shall possess the following technical capabilities: a. Subscriber Network. The cable system, upon completion of reconstruction and rebuilding, shall have a fully activated capability of carrying outbound from the central distribution point at least one hundred ten (110) channels, and will carry programming on at least suety (60) channels. b. Nome Subscriber Terminal Equipment. Comcast shall include in its upgrade fully -addressable technology. Comcast shall make good faith efforts to eliminate subscriber complaints and confusion in attempting to integrate cable ready television sets, VCRs and the cable system converters. C. Feeder Cables. Each feeder cable and subscriber drop and associated amplifiers and electronic equipment shall be capable of transmitting at least one hundred ten (110) outbound television channels and be capable of passing in the reverse direction digital information from each subscriber. d. Two -WAY Capabilities. The rebuilt system shall be designed and constructed such that reverse transmission can be implemented in any of its branches. G. Services to Subscribers. 6.1 The cable television system to be installed by the Com-cast shall comply in all respects with the capacity, capability, customer service, and technical performance requirements set forth in applicable federal rules and regulations, and any amendments o .6876.1 (July 28, 1994 B/S) Revised: 1014 94 r 7 - thereto, unless required to meet more stringent requirements pursuant to this Agreement or the terms of the ordinance. 6.2 Comcast reserves the right during the franchise term to add new services, drop existing services or otherwise modify its channel lineup; but it shall maintain the general mix, quality, and level of service, and the broad categories of video programming listed below: a) Television broadcast signals; b) Educational television broadcast signals; c) Non-comtnercial governunental, educational and community access programming; d) Commercial leased access programming; e) Sports programing; f) News and public affairs programming; g) Premium Programrri' g Services; and h) Programming for general entertainment. 6.3 Not less than thirty 30) days prior to completion of the rebuilding of the cable system under this Franchise, Comcast shall submit to the County a schedule of the video and audio programming that is proposed to be offered on the cable subscriber system and the channel assignment for each. Comcast shall not thereafter add, substitute or delete any channel or change or reposition any channel assignments without first notifying the County at least thirty (30) days prior to such proposed changes. 03:6876.1 - S - (July 28, 1994 B f S) Revised: 10 1494 F. n Oil 6.4 At least once every year, Comcast shall survey its subscribers to evaluate their programming interests and the quality of omca.st's services and operations. 7. Services to the Count. 7.1 1n addition to the general provisions of the Cable ordinance requiring grantees to include on their subscriber networks public, educational, and governmental access channels, Comcast agrees to provide at no charge to the County, one (1) public safety channel that will be dedicated to the sole use of the ounty's public safety agencies. omcast will provide at no charge to the County, scrambling equipment, descrambling converters, headend equipment and other facilities necessary to support scrambled signal production and transmission of programming on the home subscriber network. 7.2 Comcast will install at no charge to the County as part of its system upgrade a return line from Manchester High School to omcast's headend and headend equipment which will allow transmission of television programming to originate from that location and broadcast over the educational access charnel. 7.3 Comcast shall provide at no charge to the County a means of interrupting all channels on the cable system to present emergency messages by public and law enforcement officials through broadcasts from the Public fleeting Room or through telephone communications received by Comcast at an emergency number to be designated by Comcast. 7.4 Comcast shall purchase at teleprompter display system for its studio located at fronbridge Road. The system shall be comprised of the equipment described on Exhibit B attached. 03:6876.1 - 9 (July 28, 1994 B ) Devised; to 1494 ,., 012 a:. 7.5 Comcast shall at no expense to the County connect the new James River High School and Fire Station No. 15 with standard basic service within 90 days of the effective date of this agreement. S. Institutional Network. 8.1 Subject to the provision of this Section 8, Comcast shall provide bandwidth capacity and capability within the system upgrade sufficient to provide video, voice and data communication services ("Telecommunications Services") to both residential and non- residential users (the "Telecommunications Network"). The County shall have access to and use of the Telecommunications Network provided that the Telecommunications Network I shall at all times remain the property of Comcast and/or its successors and assigns and nothing herein shall prevent Comcast from using the Telecommunications Network to provide Telecommunications Services to other residential and non-residential subscribers. 8.2 The County shall pay Comcast reasonable access and usage fees for the ounty"s use of the Telecommunications Network as well as maintenance fees for any maintenance of the ounty's telecommunication equipment performed by Comcast. Comcast represents and warrants that all such fees shall be eq�a�e-e� 11.25 0 less than (1) the fees paid by any other residential or non-residential user of the Telecommunications Network and (2) the fees for similar telecommunications service offered to the County by any other distributor of such services. . . . . 8.3 omcast's obligation to provide Telecommunications Services hereunder shall be subject to the following conditions: 03:6876.1 - 10 - (July 28, 1994 B 8) Revised: 101494 013 1 Receipt from the federal government of all applicable federal permits, licenses and authorizations necessary to provide Telecommunications Services in the County and ability to comply with all applicable federal laws, rules and regulations; and 2) Receipt from the Cormmonwealth of Virginia of all applicable state permits, licenses and authorizations necessary to provide Telecommunication Services in the County and ability to comply with all gpfflicable state laws, rules and regulations; 8 The revenues received b orncast from ' ' Providing County Ir Telecommunications Services shall not be included in the definition of gross revenues for purposes of calculating franchise fees under Section 9 of this Agreement. 8.5 Comcast will not pass through the cost of providing Telecommunications Services to residential subscribers of the cable systdm. 8.6 The County will provide all reasonable assistance requested by Comcast in marketing the Telecommunications Services to non --residential users. . Franchise Fees. 9.1 During the term of the Franchise, Comcast shall pay to the County for the use of its public ways, public places and other facilities, an annual franchise fee in an amount equal to five percent (5%) of its annual gross revenues. 03:6876.1 - 11 (July 28, 1994 B/S) Revised: 10/14/94 014 100 Service Standards. omcast shall establish consumer service and grievance standards which shall be in compliance with Section 7 of the Cable Ordinance. In addition to such standards, Comcast shall provide the following, subject to continued customer demand: 10.1 Office and Customer Service Access: omcast's office will be open for business at least 9 hours per day on weekdays and 4 hours on Saturdays. Customer service representatives will be available to answer incoming calls from 830 a.m. to 9:00 p.m. weekdays and from 9:00 a.m. to 1:00 p.m. on Saturdays. Comcast's dispatchers will be on duty until midnight, seven days per week. After midnight, omcast's repair lines will be answered by a qualified answering service who will dispatch technicians during early hour emergencies. 10.2 Telephone Access: Comcast shall not use an answering machine except under emergency circumstances. Customers will have live access to customer service representatives during business hours, except that Comcast may utilize an audio response unit ARU for purposes of facilitating access to computerized customer information, such as billing account balances. To facilitate pay -per -view ordering, " 800" numbers will be used. 03.6 76.1 -P 12 - (July 28, 1994 B/ ) Revised: 10 1494 015 I* 11, Rates. omcast acknowledges that to the extent prodded by federal and state law, the County may regulate omcast's rates for cable service. Comcast shall maintain a copy of its current rate schedule on file with the County. 12. _Representations and warranties. 12.1 Comcast acknowledges that all improvements, upgrades and services which are outlined in this Franchise Agreement are provisions which have been proposed by Comcast, and are being undertaken by Comcast voluntarily as prudent business investments and decisions. omcast by acceptance of the Franchise acknowledges that it has not been induced to enter into the Franchise by any understanding or promise or other statement whether oral or written by or on behalf of the County or by any other third person concerning any terra or condition of the Franchise not expressed herein or in the Cable Ordinance. 12.2 Each party represents and warrants that it has the power and authority to enter into thin Franchise Agreement and the Franchise by and through the representative who has signed this Agreement on its behalf and that it has the power and ability to do all the acts required of it. 12.3 Comcast has not misrepresented or omitted material facts, has not entered into this Agreement or the Franchise with the intent to act contrary to their provisions, and represents and warrants that, so long as it operates the cable system, it will be bound by the terms and conditions of this Agreement and the Franchise. 03:6876.1 - 13 (July 28, 1994 B f S) Revised: 10 1494 016 1. Severability. If any section or provision of this Franchise Agreement or any ordinance, law or document incorporated herein by reference is held by a court of competent jurisdiction to be invalid, unconstitutional or unenforceable, such holding shall be confined in its operation to the section or provision directly involved in the controversy in which such holding shall have been rendered and shall not in any way affect the validity or any other section or provision hereof, and the parties shall in good faith renegotiate that section or provision, 14, Miscellaneous, 14.1 Paragraph headings shall have no legal significance. This Agreement may be executed in counterparts, each of which shall be deemed an original. 14.2 Comcast shall not be liable to the County for failure to perform any obligation hereunder by reason of an act of God, labor dispute, disaster, war, civil disobedience, prohibition by governmental enactment or regulation, or other causes beyond its reasonable control which prevent performance. 14.3 This Agreement constitutes the entire agreement between the parties hereto and may not be changed unless in writing and signed by an authorized representative of each party. IN WITNESS WHEREOF, the parties hereto have executed this Franchise Agreement as of the day and year first written above. 03:687 .1 - 14 - (July 28, 1994 B JS) Revised: 10 14 94 017 Approved as to form; Assistant County Attorney COUNTY OF CHESTERFIELD, VIRGINIA LEr County Administrator CDMAST CABLEVISION OF CHESTERFIELD COUNTY, INC. Regional Senior Vice President 0.6876.1 - 1 (July 28, 1994 B /S) Revised: 10 1494 0 0 N ORDINANCE To AMEND THE CODE OF 111E COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING R 7 RELATING TO COMMUNITY ANTENNA TELEVISION SYSTEMS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 7 of the Code o f the CounN o f Chesterfield. 1978, as amended, is amended and reenacted to read as follows: Article I. Definitions and Application. § 7-1. Definitions. 7 2. Grant of Authority. § 7-3. Acceptance of Terms - Limits on aGrantee's Recourse. § 7-4. Applications for Franchise. Article II. Franchise Conditions § 7-. Franchise Term. § 7-6. Franchise Fee. § 7-7. Renewal of Franchise. § 7-8. Insurance - Indemnity, § 7-9. Letter of Credit. § 7-10. Liquidated Damages. § 7-11. Books and Records. § 7-12. Construction Schedule and Reports. § 7-1. Annual Reports. § 7-14. Subscriber Fees and Rates. Article III. Franchise Transfer or Revocation. § 7-1. Franchise Transfer. § 7-1 6. Franchise Revocation. § 7-17. Receivership. § 7-18. Transfer of Ownership to County. § 7-1. Right of County to Assign Purchase Rights. 0607:7315.1 Rev. 7/29 f 94 -2- 019 Article I. Systems operation. § 7-20. Initial Franchise Area. § 7-21. Interconnection. § 7-22. Extension of Service Facilities. § 7-23. System Description. 7-24. Operational Requirements. § 7-25. Customer Service Standards. § 7-26. Customer Service Performance Deports. § 7-27. Tests and Performance Monitoring § 7-28. Performance Evaluation Sessions. § 7-2. Conditions of Street Occupancy. 7-30. 7-31. 7-32. 7-33. 7-34. 7-3. 7-3. 7-37. 0607:7315.1 Rev. 7/29/94 Article V. General Provisions. Protection of Privacy. Unlawful Use of System. Compliance with State and Federal Law. .Y Unlawful Acts; Penalties. Special License. Time Deemed Essence of Agreement. Rights Reserved to the County. Designation of County Administrator as Enforcing Official. - 3 - Article 1. Definitions and AppficationO Sec. 7-1. Definitions. For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to then by this section: Basic standard service. The level of service prodded to subscribers by grantee over its cable system which includes all programming except premium movie channels and pay -per -view programmng. Cable service. The one-way transmission to subscribers of (i) video programming, or (ii) other programming service, and subscriber interaction, if any, which is required for the selection of such video programming or other programming service. Community antennas stern cable televisions stern or cables stem. Terms used interchangeably which mean any facility consisting of a set of closed transmission paths and associated signal generation, reception and control equipment that is designed to provide cable service which includes video programming and which is provided to multiple subscribers within the county, except that such definition shall not include: (1) any system which serves only subscribers in one or more multiple unit dwellings under common ownership, control or management, unless such facility or facilities uses any public right-of-way; or (3)(g) a facility that serves only to retransmit the television signals of one or more television broadcast stations, a facility of a common carrier which is subject, in whole or in part, to the provisions of Title 11 of the Communications Act of 1934, 47 L.S.C. Section. 201 et seq., except that such facility shall be considered a cable system to the extent such facility is used in the transmission of video programming directly to subscribers, or (0, -, any facilities of any electric utility used solely for operating its electric utility systems. Converter. An interface device which may be furnished to subscribers in order that non-standard television channels carried on a cable system may be received on a conventional home television receiver or to prevent interference from strong broadcast signals. Bair market value. The price that a willing buyer would pay to a willing seller ::::;:;::::::::•::::: : :::::::::. : ........ ::,:........ ..... ...... ...... fora goingconcern based on the system valuation and sale multiples prevailing .in the industry at the time, but with no value allocated to the franchise itself. 0607:7315.1 - 4 Rev. 7/29/94 021 Franchise. The non-exclusive rights granted hereunder to construct and operate a cable television system along the public ways in the county, or within specified areas in the county, and is not intended to include any license or permit required for the privilege of transacting and carrying on a business within the county as may be required by other ordinances of the county. Franchise agreement. The written agreement entered into directly with a grantee by the which grants a cable system operator the right to provide cable service in the WIP Franchise documents. The franchise documents shall consist of this ordinance and the franchise agreement. Gross subscriber revenues. All cash, credits, property of any kind or nature, or other consideration received directly or indirectly by a grantee, or from any source whatsoever, arising from or attributable to or in any way derived from the operation of its cable system within the county, including, but not limited to, all cable and noncable communication service fees, pay television and pay -per -view fees, leased channel fees, converter rentals or sales, studio rentals and advertising revenues, without any deduction whatsoever, except that gross revenues shall not include converter deposits, refunds to subscribers by a grantee, bad debts or receipts from sales or use taxes or any other tax that a grantee collects on behalf of any taxing authority. Net profit. The amount remau" u*ng after deducting from gross revenues all of the actual, direct and indirect, expenses associated with operating the cable television system including the franchise fee, interest, depreciation and federal or state income taxes. Noncable communications services. All services offered over a cable system that go beyond providing generally available video programming or other programming are not cable services. Noncable communications services include private line data transmission or voice communications that compete with services provided by telephone companies. In general, services providing subscribers with the capacity to engage in transactions or to store, transform, forward, manipulate or otherwise process information or data would not be cable services. Examples of noncable services would include, but not be limited to, shop -at-home and bank -at -hone services, electronic mail, one-way and two-way transmission of nonvideo data and information not offered to all subscribers, data processing, video conferencing and all -voice communications. Publics The surface, the air space above the surface, and the area below the surface of any public street, highway, lane, path, alley, sidewalk, boulevard, drive or other public right-of-way including public utility easements or rights -of -way, and any temporary or permanent fixtures or improvements located thereon now or hereafter 0607:7315.1 - 5 - Rev. 7 f 29/94 ( ) OW�L 101 2 held by the county which shall entitle the county and the grantee to the use thereof for the purpose of installing and maintaining the grantee's cable television system. Sec. 7- . Grant of Authorit�r After a public hearing and upon such conditions as shall be established by the board, the board is authorized to grant one or more non-exclusive franchises conveying the right to construct and operate a cable television system within the public ways of the county. Franchises will be granted to the applicants which in the board's judgement will best serve the public interest, and who have demonstrated the financial, technical, and legal qualifications to fulfill the conditions set forth in this chapter and in the franchise agreement. However, no provision of this chapter shall be deemed or construed as to require the board to grant a franchise following receipt of any franchise application. Sec. 7-3. Acceptance of Terms - Limits on agrantee's recourse. (a) A grantee agrees by the acceptance of a franchise to accept the validity of the terms and conditions of this chapter =:::`ran::: and the anchise zn their entire ty and that it will not, at any time, proceed against the county in any claim or proceeding challenging p g an y term rprovision f h� h 0o t s c chapter r L'............... . .... ..+.. .. ....... .. .+ -+ ..... ..... .......... +.....+... .... .... ................... ....+.....................................+............•.r ....•.......................... �. r h franchise ' . r .': 9-a ..:- .... o t e a.nc se as arbitr o vo or that the ... ifi'e- county dick*not have authority to impose such term or condition I441 tha +; % thLewl fxanqaLica was X %��AA%e.Lxxo %.0 [IF d e (b) A grantee, by accepting a franchise, shall acknowledge that it has not been induced to accept the franchise by any promise, oral or written, by or on behalf of the county or by any third person regarding any term or condition of this chapter or the franchise not expressed therein. A grantee further shall pledge that no promise or inducement, oral or written, has been made to any county employee or official regarding receipt of a cable television franchise. (c) A grantee shall further acknowledge by acceptance of a franchise that it has carefully read the terms and conditions of this chapter . .... :::::::::::::::::::.:::::.::.:::.::::.. p t N: �:::::::::::::: :::: and the franchise agreement n ... . ::::: ee e t and ece• • •t ::................................................................................................ .....+...... p as may otherwise be provided in the franchise agreement accepts without reservation the obligations imposed by terms and conditions regardless of whether the obligations are contained herein . or ..in the franchise documents. (d) A grantee shall not apply for any waivers, exceptions or declaratory rulin from the Federal Communications Commission or any 0607:7315.1 Rev. 7/29/94 023 other federal or state regulatory agency without informing the county administrator and providing copies of all documentation. 0607:7 15.1 Rev. 7 f 29/94 _7_ 024 Sec. 7-4. MWications for Franchise (a) All applications for a franchise or renewal of an existing franchise shall be submitted to the board, or its designee, on a written application form supplied by the - board or in such other form as the board may request. The application shall provide facts and information the board deems appropriate. Applications shall be accompanied by a non-refundable application fee of $500 to offset direct expenses incurred in the franchising and evaluation procedures. (b) Any applicant who is granted a non-exclusive franchise or renewal of an existing franchise shall, in addition to the non-refundable fee specified herein -above, pay to the county upon acceptance of the franchise, $15,000. Such non-refundable payment shall be used to offset any direct costs incurred by the county and not defrayed by the application fee prodded for herein. (c) A franchise application or proposal for renewal shall include a description of the cable system design and a description of programming and cable services offered, or to be offered including optional premium cable services, a description of facilities proposed for local origination programming, and facilities offered or to be offered to various community institutions. Article II. Franchise Conditions. Sec. 7-5. Franchise term. The terra of the franchise shall be not more than fifteen years from the date the franchise is accepted by the grantee by written agreement with the county. The board may renew the grantee's franchise for a. period of time not inconsistent with the then applicable law. Sec. 7-6. Franchise fee. (a) The grantee shall pay to the county, in consideration of the granting of the franchise to use the public ways for the operation of a cable television system, a percentage of its annual gross revenues during the period of its operation under the franchise not to exceed five percent (5%). (b) The grantee shall file with the county, within forty-five (45) days after the expiration of each of the grantee's fiscal quarters, a financial statement clearly showing the gross subscriber revenues received by grantee during the preceding quarter. Payment of the quarterly portion of the franchise fee shall be payable to the county at the time such statement is filed. 0607:7 15.1 R ev. 7/29 f 94 �� 025 0 . 0 (c) The county shall have the right at its sole cost to inspect the grantee's income records and audit any amounts determined to be payable under this chapter provided, however, that such audit shall take place within twelve months following the close of each of the grantee's fiscal years. Any additional amount due the county as a result of the audit shall be paid within thirty days following written notice to the grantee by the county which notice shall include a copy of the audit report. Notwithstanding the above, the cost -of such audit shall be borne by the grantee if it is properly determined that the grantee's annual payment to the county for the preceding year is increased thereby by more than five percent (5%). (d) In the event that any franchise payment or recomputed amount is not made on or before the applicable dates heretofore specified, there shall be assessed a penalty of five percent (5%) of the amount due and interest shall be charged from such clue date at the annual rate of eight percent (8%). (e) . In the event the franchise is terminated prior to its expiration date, the grantee shall file with the county, within forty-five (45) days of the date a financial statement clearly showing the gross subscriber revenues received by grantee since the end of the previous fiscal quarter. The grantee shall pay the franchise fee clue at the time such statement is filed. Sec. 7-7. Renewal of franchise. (a) A franchise may be renewed by the county or upon application of a grantee pursuant to procedures sot forth in applicable federal law. (b) In the event . provisions of , , , :.......... . :::r at fair market value. Sec.- 7- . Insurance - Indemnit . (a) At all times during the term of the franchise, including the time for removal of facilities or management as a trustee pursuant to Sec. 7-18, the grantee shall obtain, pay all premiums for, and file with county written evidence of payment of premiums and executed copies of the following: 0607:7315,1 - 9 - Rev. 7/29 94 026 (1) general comprehensive public liability policy indemnifying, defending and saving harmless the county, its officers, boards, commissions, agents or employees from any and all claims by any person whatsoever on account of injury to or death of a person or person occasioned by the operation of the grantee under the franchise herein granted or alleged to have been so caused or occurred with a minimum liability of One Million Dollars ($1,000,00) per personal injury or death of any one person and Two Million Dollars $2,000,000) for personal injury or death of any two or more persons in any one occurrence. (2) Property damage insurance indemnifying, defending, and saving harmless the county, its officers, boards, commissions, agents and employees from and against all claims by any person whatsoever for property damage occasioned by the of grantee under the franchise herein granted or alleged to have been so caused or occurred with a minimum liability of Five Hundred Thousand Dollars $00,000) for property damage to the property of any one person and One Million Dollars ($1,000,000) for property damage to the property of two or more persons in any one occurrence. (3) Copyright infringement insurance, indemnifying, defending, and saving harmless the county, its officers, boards, commissions, agents, and employees from and against all claims of any person whatsoever for copyright infringement occasioned by the operation of the grantee under the franchise herein granted or alleged to have been so caused or occurred ROW a =s:X :-ed peyx with a minimu m liability of One Million Dollars ($1,000,000) for the infringement of said copyrights. (4) A performance bond running to the with good and .... sufficient surety approved b the .in the sum of One Hundred Thousand Dollars ($100,000) conditioned upon the faithful performance and discharge of the obligations imposed by this chapter and the franchise awarded hereunder from the date thereof. At such time as the Grantee completes a significant portion of its obligation to service a percentage of the occupied dwelling units in the , the Grantee may petition the 0607:7315.1 - 10 - Rev. 7/29/94 0a7 �J 0 Board to reduce the amount of the performance; provided, however, that such bond shall not be reduced below $50,000. To the extent administratively feasible without jeopardizing the security, the obligations hereunder may be combined with the obligations under Section 7-9 to secure a letter of credit. (b) The bond and all insurance policies cared for herein shall be in a farm satisfactory to the county attorney and shall require thirty days written notice of any cancellation to bath the county and the grantee. The grantee shall, in the event of any such cancellation notice, pay all premiums for, and file with the county, written evidence of payment of premiums, duplicate copies of any insurance so canceled within thirty days following receipt by the county or the grantee of any notice of cancellation. (c) The grantee shall, at its sale cost and expense, indemnify and hold harmless the county, its officials, boards, commissions, agents and employees against any and all claims suits causes of action, proceedings and judgments for damage arising out of the operation of the cable television system under the franchise. These damages shall include but not be limited to penalties arising out of copyright infringements and damages arising out of any failure by grantee to secure consents from owners, authorized distributors or licensees of programs to be delivered by the mo::::: a:grantee's cabletelevision system i .: `:ii:c ::: t::�: ti t±s t tti �:r�:::::;::;i f:xi rr+................ �x °=r ................................................................:...................... era h w et Ter r n n romission t ...............�:#=� =::::' .:: a of act o complained of is authorized, allowed, .. or prohibited by the franchise. Indemnified expenses shall include, but not be limited to, all out -of -packet expenses, such as attorney fees, and shall also include the reasonable value of any necessary services rendered by the county attorney or his assistants or any employees of the county. This provision shall not apply to claims for damages arising out of any actions taken by or omissions of the county, its officials, boards, commissions, agents and/or employees. (d) No recovery by the county of any sum by reason of the band required in this chapter shall be any limitation upon the liability of the grantee to the county under the terms of this chapter except that any sums so received by the county shall be deducted from any recovery which the county shall establish against the grantee under the terms of this chapter. Sec. 7-9. Fetter of Credit. (a) within thirty (30) days after the award or renewal of a franchise, the grantee shall deposit with the county an irrevocable letter of credit in a form satisfactory to the county attorney in the amount of twenty-five thousand dollars 0607:7315.1- Rev. 7 29 94 0.28 ($25,000) issued by a federally insured commercial lending institution acceptable to the City. The letter of credit shall be used: (1) To insure the grantee's compliance with the terms and conditions of this ordinance and its franchise; and (2) To insure the grantee's payment of any liabilities arising out of the construction, operation or maintenance of the cable system, including the payment of liquidated damages pursuant to Section 7-10. (b) The letter of credit shall contain the fallowing endorsement; "At least sixty (60) days' prior written notice shall be given to the county by the financial institution of any intention to cancel, replace, fail to renew, or materially alter this letter of credit. Such notice shall be given by certified or registered mail to the county attorney." (c) The letter of credit may be drawn upon by the county b AX .-atauGn of a draft at sight on the lending institution, accompanied by a written certificate signed by the county administrator certifying that the grantee has 'd to comply with this ordinance, its Franchise or an . other � order, permit or direction of the county relating to this ordinance or the Franchise stating the specific reasons therefor, and stating the basis for the amount drawn. (d) The grantee shall agree to structure the letter of credit in such a manger so that if the county draws upon the letter of credit, the grantee will replenish the letter of credit to a minimum new balance of seventy-five thousand dollars ($75,000). The intent of this subsection is to ensure that the amount of credit available to the county shall at no time fall below seventy-five thousand dollars ($75,000), after the initial draw. (e) The letter of credit shall become the property of the county in the event that the franchise is canceled by reason of the default of the grantee. The letter of credit shall be retained by the county and returned to the grantee at the expiration of the franchise provided there is then no outstanding default on the part of the grantee. (f) The rights reserved to the county with respect to the letter of credit are in addition to all other rights of the county, whether reserved by this ordinance, a Franchise or otherwise authorized by law, and no action, proceeding or right with respect to the letter of credit shall affect any other right the county has or may have. Sec. 7-10. Liquidated damajaes. 0607:7315.1 - 12 - Rev. 7 29 94 0 -r-�3 9 0.0 (a) Notwithstanding any other remedy provided for in this chapter, the franchise or otherwise available under law, the county shall have the power to recover monetary amounts from a grantee under certain conditions, such monetary amounts being in the nature of liquidated damages, provided the county first complies with the notice requirements of subsection (d) herein. (b) By acceptance of a franchise, a grantee understands and agrees that failure to comply with any time and performance requirements as stipulated in this chapter and the franchise will result in damage to the county, and that it is and will be impracticable to determine the actual amount of such damage in the event of delay or nonperform.nce;: the grantee further agrees that liquidated damages ................................... may be incurred by the grantee for the following concerns: (1) Failure to complete system construction or reconstruction, unless the board specifically approves the delay by resolution; (2) Failure to provide, upon written request, data, documents, reports or information as required by Sections 7-11, 7-12, 7-13, 7-26, and 7-27; (3) Failure to provide in a continuing manner the types of services proposed in an accepted application or renewal proposal unless the board specifically approves, by resolution, a delay or change or the grantee has obtained modification of its obligation, all changes in programming excluded; (4) Failure of grantee to comply with operational, maintenance or technical standards as required by Sections 7-22, 7-23, 7-24, and 7- 29; and (5) For breach of any service standards as required by Section 7-25. (c) The grantee shall pay two hundred dollars ($200.00) per day or part thereof for each day one of the delinquencies set forth in subsection (b) continues, and shall be chargeable to the letter of credit required under Section 7-9. (d) If the county administrator, following forty-five 45) days' written notice to a grantee to cure any problem that might result in liquidated damages, concludes that a grantee has not corrected the violation or has failed to diligently commence and pursue corrective action, he shall issue to the grantee by registered or certified mail a notice of intention to assess liquidated damages. The notice of intention to assess shall set forth the bads of the assessment and shall inform the grantee that liquidated ....... ... . ............damages will be assessed from the date....................:::..:::..................................::...................................... . 0607:7315.1 - 13 - Rev. 7 29/94 030 of the notice of intention to assess unless the assessment notice is appealed for hearing before the board ' . grantee desiring a hearing before the board shall send a written notice of appeal by registered or certified mail to the county administrator within fire (5)bus-lbdays of the date of the notice of intention to assess liquidated damages. The hearing on the grantee's appeal shall be held within thirty (30) days of the date of the notice of intention to assess liquidated damages. Unless the board indicates to the contrary, the liquidated damages shall be assessed beginning on the date of the notice of intention to assess and continuing thereafter until such time as the violation ceases, as determined by the county administrator in his sole discretion. Sec. 7-11. Books and Records. All books and records of the grantee concerning its operations within the county, which are relevant to the regulatory authors shall be made available oD � for inspection and audit by the county within thirty days after such request has been made. The grantee shall file with the director of utilities accurate maps or plats of all existing and proposed installations within the county. Such maps and plats shall conform to the requirements of the director of utilities and shall be kept continuously up to date. Sec. 7-1. Construction schedule and reports. (a) Upon accepting a franchise, the grantee shall, within ninety (90) days, file the documents required to obtain all necessary federal, state and local licenses, .. permits and authorizations required for the conduct of its business, and �..-. shall . : .. .. ...........::.......... submit reports to the county administrator on progress in this respect until all such documents are in hand. (b) The grantee shall submit a construction plan or reconstruction plan for its system which shall be incorporated by reference and made a part of the franchise agreement. The plan shall include cable system design details, equipment specifications, and design performance criteria. The plan shall also include a map of the entire franchise area and shall clearly delineate areas within the franchise area where the cable system will be available to subscribers including a time schedule of construction for each year that construction or reconstruction is proposed. (c) Every three (3) months after the start of construction or reconstruction, the grantee shall furnish the county administrator a report on progress of construction or reconstruction until complete. The report shall include a map that clearly defines the areas wherein cable service is available. 0607.7315.1 - 14 Rev. 72994 �31 (d) Copies of any agreements, reports, petitions, correspondence or other documents filed with any local, state or federal government relating to the grantee's operations within the county shall be made available to the county administrator upon request. Sec. 7-13. Annual Reports, (a) The grantee shall file annually with the county administrator no later than ninety (90) days after the end of the grantee's fiscal year the following information: 0607:7315.1 Rev. 7 f 29/94 (1) A confidential report summarizing the previous year's activities in the development of the system, including, but not limited to, cable services begun or dropped; number of homes passed; number of cable plant miles; number of subscribers for each type of cable service offered; material debts by category and maturity attributable to the operations of grantee in the county; and a summary of any policy changes taking effect during the year. (2) A current copy of the subscriber service agreement, a current list of all rates, charges and available services, a current channel list, a copy of all the grantee's published rules and regulations applicable to subscribers of the cable system, and a summary of the grantee's hours of operation, (3) A copy of updated maps depicting the location of all trunks, showing all neighborhoods, developments, and public buildings served, and separately identifying those areas where there was construction in the year of the report. (4) A list of all persons owning or controlling five (5) percent or more of the stock, partnership shares or assets of the grantee; and a list of any parent corporation, parent entity or holding company that owns, or by ownership of other entities, controls the grantee. (5) If the grantee is a corporation, a list of officers and members of the board and officers and board members of any parent corporation; and where a parent corporation's stock is publicly traded, two ) copies of its annual report. (6) The grantee's balance sheet applicable to its operations in the county, and a certified special report of gross revenues that shall be specific as to the extent of operations of the grantee within the county. All special reports shall be certified by an independent -15- 032 certified public accountant and prepared in accordance with Generally Accepted Auditing Standards ("GAAS") as promulgated by the American Institute of Certified Public Accountants reflecting the total amount and sources of gross revenue for the period and shall be in sufficient scope to allow independent ascertainment of the grantee's compliance with the franchise fee requirements of this chapter. (b) All proprietary information submitted pursuant to this section shall remain the property of the grantee and be treated as confidential to the extent permitted by law. Sec. 7-14. Subscriber fees and rates. (a) The board shall have the authority to regulate rates, equipment and installation of cable services in accordance with state and federal law, rules, and regulations. Before any regulatory action, the board will conduct a public hearing to ensure a reasonable opportunity for consideration of the views of interested parties. (b) For all rate changes including those changes for service not regulated by the � �': (1) A grantee shall file with the clerk of the board written schedules of any proposed rate changes which shall describe all existing rates and all proposed rate changes. Such schedules shall also describe all proposed changes in services to be prodded by the grantee and all proposed changes in the terms and conditions relating to such services. In no event shall any proposed rate increases take effect sooner than thirty (30) days after receipt by the clerk of the written schedules. (2) within. thirty (30) days after receipt by the clerk of the written schedules, the board may set a public hearing to review any proposed rate increases. The clerk shall notify the grantee of such public meeting. (3) At the public hearing, the grantee shall present to the board justification for the rate increase, identifying all significant factors that prompted an increase in rates and the extent to which those factors are reflected in the actual amount of the increase. (c) Except as otherwise .:::fQ under federal law, a grantee shall .. ....... PO,=::................ not, with regard to fees, discriminate or rant . an reference or advantage to an g any g 0607:731 .1 Rev. 7/29 94 0-33 (d) Notwithstanding (c) above, a grantee may, at its own discretion, waive, reduce or suspend connection or monthly service fees for specific or indeterminate periods for promotional purposes. Article 111. Franchise Transfer or Revocation Sec. 7-15. Franchise transfer. (a) The grantee shall promptly notify the county administrator of any actual or proposed change in, or transfer of or acquisition by any other party of control of the grantee. Every change transfer or acquisition of control of the grantee shall make the franchise subject to cancellation unless and until the county shall have consented :::#:........... :::�: . hr = _ t e eto h=: ii€" �1: is= . Far the purpose f :::..... :: ... .............. ....... o s o :: p determining whethert shallconsent to such change, transfer or acquisition of control, the county may inquire into the qualifications of the prospective controlling party, and the grantee shall assist the county in any such inquiry. If the county does not schedule a hearing on the matter within sixty (60) days after notice of the change or proposed change and the filing of a petition requesting its consent, it shall be deemed to have consented. In the event that the county adopts a resolution denying its consent and such change, transfer or acquisition of control has been affected, the county may cancel the franchise unless control of the grantee is restored to its status prior to the change, or to a status acceptable to the county. (b) Any franchise granted by the board shall not be assigned, transferred, sold or disposed of, in whole or in part, by voluntary sale, merger, consolidation or otherwise or by forced or involuntary sale, without prior consent of the board, which consent shall not be unreasonably withheld as provided in subsection (c) below. An .::::::::.:::::::::::..:.:....::.:.:;:.. (c) sale transfer r 1 o assignment :::.::::.:.:.:::::. :.:::::.::h raid::: = shall be made by a bill of sale or similar document, an executed copy of which shall be filed with the county administrator within thirty days after any such sale, transfer or assignment. The board shall not withhold its consent unreasonably; provided, however, the proposed assignee agrees to comply with all the provisions of this chapter and the franchise and must be able to provide proof of financial responsibility as determined by the board. .... (d) No such consent shall be required for a transfer in trust, mortgage, or other instrument of hypothecation, in whole or in part, to secure an indebtedness except that when such hypothecation shall exceed seventy-five percent of the fair 0607:7315.1 Rev. 7/29 f 94 - 17 - 034 market value of the property used by the grantee in the operation of its cable television system. friar consent of the board, expressed by resolution, shall be required for such transfer and said consent shall not be withheld unreasonably. Sec. 7-16. Franchise revocation. (a) In addition to all the rights and powers reserved to the county, the county reserves as an additional power the right to terminate the franchise and all rights and privileges of a grantee hereunder in any of the following events or for any of the following reasons: (1) A grantee shall by act or omission violate any material term or condition of its franchise or this chapter, and, within thirty (30) days fallowing written demand by the county shall fail to effect compliance or if compliance can not reasonably be effected within thirty (30) days, fail to commence cure of the violation and proceed diligently to effect compliance. (2) A grantee becomes insolvent, unable or unwilling to pay its debts or is adjudged a bankrupt. (3) A grantee willfully or knowingly makes false statements on or in connection with its franchise application, proposal for renewal, or any public filing required by this ordinance or applicable law. (4) Violates any provision of the Virginia Consumer protection Act of 1977, as amended, as determined by a court of appropriate jurisdiction. (b) The grantee shall not be declared at fault or be subject to revocation under any provision of this chapter in any case in which the performance of any such provision is prevented for reasons beyond the grantee's control. A fault shall not be deemed to be beyond the 'grantee's control if committed by a corporation or other business entity in which the grantee holds a controlling interest, or which holds a controlling interest in grantee whether held directly or indirectly. (c) If the board determines after a public hearing that such non-compliance was without just cause, then the board may adopt a resolution which terminates the franchise and instructs the grantee to promptly remove from the public way all of its cable television facilities within one hundred twenty 120) days from the date the grantee receives a written copy of such resolution. The board shall be empowered to seek legal and equitable relief in order to ensure compliance with this provision., In the alternative, the board may adopt a resolution . ba 0607:7315.1 - 18 - Rev. 7/29/94 035 0 0 €r:. :::::�€= to purchase the assets of the at an equitable price...-B dle a: unless there be compliance by the grantee Within such may fix. Sec._. 7--17. __-- - Receivership. tee's cable television s...... ystem lea aie period as the board The county shall have the right to cancel a franchise thirty (30) days after the appointment of a receiver, or trustee, unless such receivership or trusteeship shall have been vacated prior to the expiration of said thirty 0) days, or unless: (a) within one hundred and twenty (120) days or a mutually agreed date after bis election or appointment, such receiver or trustee shall have fully complied with all the provisions of this ordinance and remedied all defaults thereunder; and (b) Such receiver or trustee, within said one hundred and twenty (120) days or a mutually agreed date shall have executed an agreement, consented to by the county and duly approved by the court having jurisdiction in the premises, whereby such receiver or trustee assumes and agrees to be bound by each and every provision of this ordinance and the franchise granted to grantee. 0607:7315.1 19 - Rev. 7/29 f 94 036 Section 7-18. _ Transfer of ownership .-to County. (a) In the event the county . • . :::::.:.:.::.:::::t::::::::: .:::::.::;:::::.::::.::.:: ....... ::::::::: : ................ ..........................: ::::......................... ....................... ............................................................. ... ..:::::::...::....::.:::.:.::.::.: ...........::::........................... ............... :::...... .... ..... ... this chapter, upon payment of the purchase price, the grantee shall immediately transfer to the county possession and title to all facilities and property, real and personal, related to its cable television system free from any and all liens and encumbrances not agreed to be assumed by the county in lieu of some portion of the purchase pace. it a a ■ ■ • (b) Until such time as the grantee transfers to the county or to a new grantee possession and title to all assets, real and personal, related to its cable television system, the grantee shall, as trustee for its successor in interest, continue to operate the cable television system under the terms and conditions of this chapter and the franchise and to provide the regular subscriber service and any and all of the services that may be provided at that time. During such interim period, the grantee shall not sell any of the system assets nor shall the grantee make any ....... physical, , administrative or operational change that would tend to degrade the g g duality of service to the subscribers, decrease income, or materially increase expenses without the express permission, in writing, of the county or its assignee. The county shall be permitted to seek legal and equitable relief to enforce the provisions of this section. (c) For its management services during this interim period, the grantee shall be entitled to receive as compensation, the net profit, as defined herein, generated during the period between the date the grantee received written notice from the county of its intent to purchase the grantee's cable television system or the expiration date of the franchise, whichever is earlier, and the payment of the purchase price. Such management services shall not be continued without grantee's consent for more than twelve months. However, if the board determines that the grantee is solely responsible for any unreasonable delay in transfer of ownership and control, the grantee shall continue to operate the cable television, without compensation for its services until the sales agreement is executed and ownership and control passes to the county or its assignee. Sec. 7-19. Riaht of „ county _ to assign „purchase rights. 0607:7315.1 Rev. 7/29/94 _20- 03'7 0 I* power to assign its purchase right manner not inconsistent with the f county shall have the right and to a. successor grantee selected by the county in a provisions of this chapter. Article IV. Systems Operation. Sec. 7-20. Initial franchise area. (a) A new grantee shall furnish to the county as part of its application a map of suitable scale showing all streets and public buildings indicating the initial franchise area, to be served. The map shall also list the names of all neighborhoods, developments and communities served. (b) The initial franchise area shall be subject to approval by the county, and may be amended at any time, either by the county on its oven motion or upon the request of the grantee. Notwithstanding the foregoing, no franchise area shall be reduced unless requested by the grantee. Sec. 7-21. Interconnection. The grantee may be required to interconnect its cable television system with other cable television systems or other broadband communications facilities located in contiguous communities so long as such interconnection is for the benefit of subscribers within the county. Such interconnection shall be made within ninety (90) days of a request made by the board. Sec. 7-22. Extension. of Service Facilities. (a)Grantee shall extend its service , at its sole cost,,--": to areas adjacent to the system's existing plant if and when those areas have a dwelling unit density of twenty-five (25) occupied homes per route mile of plant. Cable service shall be promptly extended and provided in such areas at standard rates and charges no later than twelve (12) months from the time the density test is met. Cable services shall be installed at the prevailing normal installation charge if no more than a 200 foot drop wire is required to reach the home. The grantee shall be allowed to collect its actual marginal cost of installation beyond 200 feet. (b) Grantee shall extend cable service to areas not meeting the density requirements specified in (a) upon receipt of a petition of such homeowners, and provided such homeowners agree to pay the grantee an amount determined as follows: 0607:7315.1 - 21 - Rev. 729 f 94 oas _# of occupied homes in. extension — Occupied homes per mile mileage of extension (HPM) of extensions HPM of extension -- Ratio of density of 25 HPM the extension to the minimum density which the Grantee constructs in the system (or " ► ) Total cost of building =Grantee's share of the extension times "Nt extension cost Total cost of building — Total amount to be extension less grantee's recovered from share of extension cost subscribers Total amount to be re- — Each subscribers covered from the subs share Total subscribers in extension When a request for service is received, and unless good cause is shown., grantee will: (1) Provide a written estimate within thirty (30) days of such a request; (2) Begin construction within ninety (90) days or receipt of total monies from participating subscribers, provided that make ready work and all necessary permits and approvals have been secured; (3) Complete construction within six months of receipt of total monies from participating subscribers, barring unusual or unforeseen circumstances or factors beyond the control of grantee (including, but not limited to, the obtaining of all necessary permits and approvals); and (4) Inform each home passed along the extension of the potential cost for subscribers. Subscribers who pay for an extension shall be entitled to rebates in the following manner: 0607:7315.1 Rev. 7/29/94 -22- 039 L__a� 1) If the grantee acquires new subscribers subsequent to the initial extension, the formula will be adjusted so that new subscriber shall pay its share the extension in accordance with the adjusted formula, f and those who have previously paid for the extension will be entitled to an appropriate rebate. In no event shall the amount of the rebate exceed the subscriber's contribution; (2) The grantee shall keep accurate records of the cost of the extension, the amounts paid by subscribers and any appropriate adjustments; (3) once an individual dwelling has paid its share of the extension cost, future reconnections or installations for that dwelling shall be made at the grantee's standard rate; and (4) After a period of three (3) years from the installation of the first dwelling unit in the extension, no further adjustments shall be made. Installations after three years shall be at the grantee's standard rate. (c) Grantee shall make every reasonable effort to cooperate with cable television franchise holders in contiguous communities in order to provide cable service in areas within the county but outside the grantee's initial franchise area. The county shall make ereasonable effort to cooperate with the franchising authorities in contiguous communities, and with the grantee, in order to provide cable television service in areas outside the county. See. 7-23.Svstem description. (a) The cable television system to be installed by grantee shall comply in all respects with the capacity, capability, and technical performance requirements set forth in applicable federal rules and regulations and amendments thereto. (b) The grantee's cable television system shall have technical capacity to enable it to provide return communications. (c) The grantee's cable television system shall maintain at least one specially designated noncommercial public access channel available on a first -come, nondiscriminatory basis. The system shall maintain and have available for public use the mmal equipment, personnel, and facilities necessary for the production of programming for such a channel. one such channel will be made available without charge, except that production casts may be assessed for live studio presentations 0607:7315.1 - 23 - Rev. 7/29/94 040 exceeding five minutes. Such production costs and any fees for use of other public access channels shall be consistent with the goal of affording the public a low-cost means of television access. (d) The grantee's cable television system shall maintain without charge a specially designated access channel for local government use. (e) The grantee's cable television system shall maintain without charge specially designated access channel for public education use. (f) The grantee's cable television system shall offer capacity for leased commercial access services as required by applicable federal regulation. (g) Whenever all of the channels described in paragraphs (c), d) and (e) of this section are in use eighty percent (80%) of the weekdays Monday through Friday for eighty percent (80%) of the time during any consecutive six -hour period for s. consecutive weeks, and the use of the channels is not unreasonably comprised of repetitive programming, the grantee's cable television system shall, within the limits of its channel capacity and if consistent with then applicable FCC rules and regulations, have six months in which to make a new access channel available for any or all of the purposes for which such channels are designated. Nothing in this provision shall prohibit the grantee from exhibiting programming of its choice during such time as the access channels described in paragraphs (c), (d) and (e) are not in use by the public. Grantee shall, however at all times, give priority to public and governmental use of the channels over grantee's programming. (i) Grantee shall provide, without charge within the initial franchise area., basic standard service to each fire station, public and private school, police station, public library, rescue squad and such buildings as used for municipal purposes as may be designated by the county, provided, however, that if it is necessary to extend grantee's trunk or feeder lines more than six hundred (boo) feet to provide service to any such school or public building, the shall have the option, either of paying grantee's direct casts for such extension, in excess of six hundred feet, or of releasing grantee from the obligation to provide service to such building. 0) The grantee shall maintain its cable system with a level of production or other facilities, technical performance, capacity, equipment, components and service equal to that which at a ininlum has been developed and demonstrated by existing cable ..television system operators and reputable equipment suppliers to -be workable in the field, which is more modern and technologically advanced ___._- -nVir , a. n 11 { :{ = :::::::::::::::. ' : which 1 reasonably o a 1 available :..s b e and€: fx i feasible to install avd 11sed hu at Lanst. sevne n 0607:731 .1 - 24 - ev. 7/29 94 041 ' and for which there is se � reasonable market demand. Sec. 7- 4. operational requirements. (a) Grantee shall construct, operate and maintain the cable television system subject to the supervision of the county and in full compliance with all applicable federal, state and local rules and regulations, and any amendments thereto. The cable television system and all its parts shall be subject to inspection by the county. (b) If requested by the county, copies of all correspondence, petitions, reports, applications and other documents sent or received by grantee from. Federal or State agencies having appropriate jurisdiction in matters affecting cable television* operation shall be simultaneously furnished by the grantee to the county. (c) In the case of any emergency or disaster, the grantee shall, upon request of the county adrr, inistrator, make available, free of charge, its facilities to the county for emergency use during the emergency or disaster period. Sec. 7-25. Customer Service Standards. (a) Except for more stringent standards set forth herein or in the franchise agreement, the grantee shall comply with the minimum customer service standards established by federal regulation which are hereby incorporated by reference. (b) The grantee shall credit subscribers for outages in the system which result in loss of picture or sound on one or more channels for more than twenty-four 24) hours. Subscribers shall receive a credit for each calendar day or part thereof during which service is out. 1 In order to obtain a credit, subscribers must notify the grantee b phone or in writing within thirty (30) days after any such outage unless the grantee has actual or constructive knowledge of the outage. (2) A grantee may, at its option, provide a subscriber with a rebate rather than a credit on the subscriber's bill to fulfill the requirements of this subsection. (c) Service calls: excluding conditions beyond the control of the operator, the grantee shall respond to service calls and complaints promptly. Grantee shall maintain a repair force of service personnel capable of responding to subscriber requests for service under normal operating conditions within the following time frames 0607:7315.1 - 25 - Rev. 7 29 f 94 (unless a subscriber requests a different more convenient date that is beyond the following performance standards): 1 For any complaints of loss of sound or a picture on one (1) or more channels, on the same day if the grantee is notified by :00 p.m. (2) Within twenty four (24) hours for all other service calls. (d) Availability of special equipment. 1} The grantee shall provide, upon the request of the subscriber, the :: following equipment ................................................................................................. (i) A B (input selector) switches to allow switchover to subscriber's antenna; (ii) A parental lack to allow subscriber blocking of a specified cable service or channel; and iR") Devices to insure adequate access to cable television service for hearing -impaired persons. (f) The grantee shall maintain equipment capable of providing standby power for headend, transmission and trunk amplifiers for a minimum of two (2) hours. (g) Standard installations requiring service drops not longer than 200 feet will be performed within seven (7) business days after an order has been placed; provided the grantee has been able to obtain any necessary easements or other consents necessary to complete the installations and has not been delayed by acts of god or other conditions beyond its reasonable control. Service drops that are temporarily placed above ground will be buried within ten (10) business days of the date of installation. All drops will be machine buried to a depth of at least six (6) inches. (h) All field employees, including subcontractors, that have occasion to deal directly with subscribers must carry identification indicating their employment with the grantee to be displayed upon request. (i) Grantee shall employ and utilize equipment which is capable of monitoring and recording telephone answering standards as set forth in federal regulations. 0607:7315.1 - 26 - Rev. 7/29/94 043 0) Customer service center and will payment locations will be open for transactions Monday through Friday during normal business hours. Additionally, based on co nuni needs ::::::::::: = :. the grantee will schedule supplemental ty .....:.:...- :....- hours on weekdays and/or weekends during which these centers will be open as needed. (k) Grantee shall provide at least five (5) days' written notice prior to discontinuance of service due to nonpayment and shall not terminate for nonpayment where the payment relates to service not yet provided. (1) Grantee shall afford customers with a three (3) days right of rescission for ordering cable services, except that such right of rescission shall end upon initiation of Or:installationb :..th h sicall or electronicall on the customer's prenuses. (m) The rantee ■ M i ■i i i * # 00 ■ iW # ■ } _ shall ■ * ! 1 f i . i i i i i + 1 ■ M + / f ■ * w w ■ w ■ ■ ■ ili A i i r a r i i i ii • r a i i i i A # r r R i i i +. Y+ + w ■ r ! i s ■ • ■ + w ■ • wELIAN IL r r i i i } ■ i # i i i i i. f r i i i i r. i ■ Y ■ ■ / * ■ ■ R ! ! * r � i ri r w ./ i ■ i ■ i # ■ ■■ * i it aW.1 ■ a ■• r r • tii'li*.k Z Vt! M•#.# 7 1 1 41i LJ %Ill 4 ■.#,11-7 V11 V Vr 4 -a- 1 1 ..,b * L ..J Rdr III %.&.R �� %,%j 4J i kfi VF���.L tid►• i e- S. Vie:::::: �:=:��:: : AJILAL&L-IL 161 %4 JL A X-F AY.Lnr€€ i ::: :::... ............................::..::.:::.::.:..'..:::g.:::::.:.':.:.:.:: Sec. 7-26. Customer Service Perfonrance Reports. The grantee shall provide the county with quarterly reports on customer service which shall provide the following information for the period: (a) the average hold time for customer service calls; (b) percentage of calls answered within 30 seconds; (c) percentage of abandoned calls; (d) Percentage of time incorning lines were busy; and (e) number of repair service requests received by type of complaint, cause of problem, and length of time to respond. Sec. 7 _27. Tests , and Performance monitoring_. (a) Not later than ninety days after any new or substantially rebuilt portions of the system is nude available for service to subscribers, technical performance tests 0607:7315.1 - 27 - Rev. 7/29/94 shall be conducted by the grantee to demonstrate full compliance with the Technical Standards of the Federal Communications Conunission and this chapter. Such tests shall be performed by, or under the supervision of, an engineer or such other person with proper training and experience approved by the county. A. copy of the report shall be submitted to the county, describing test results, instrumentation, calibration, and test procedures, and the qualifications of the engineer responsible for the tests. (b) A copy of the grantee's proof of performance tests required to be '91 d with the Federal Communications Commission shall be simultaneously submitted to the county. Sec. -28. Performance evaluation sessions. (a) The county and the grantee may bold scheduled performance evaluation sessions every two year(s) from the anniversary date. of the grantee's award of a franchise and as may be required by federal and state law. (b) Special evaluation sessions may be field at any time during the term of franchise at the request of the county or the grantee, and upon ninety (90) days written notice. (c) All evaluation sessions shall be open to the public and shall be advertised in a newspaper of general circulation at least ten (10) days prior to each session. The grantee shall notify its subscribers of the evaluation sessions by announcement displayed prominently on its cable system during prime time, for five (5) consecutive days preceding each session. (d) Topics which may be discussed at any scheduled or special evaluation session may include, but not be limited to, service rate structures; franchise fee; liquidated damages; free or discounted services; application of new technologies; system performance; services provided; programming offered; customer complaints; privacy; amendments to this ordinance; judicial and FCC rulings; line extension policies; and county or grantee rules. Sec. _7- 9. -- Conditions of street occupancy. , The county hereby grants to the grantee the right to use all public ways owned by the county for the purpose of installing cable television structures, lines, equipment and facilities, so long as such use is consistent with the legal rights owned by the county and the requirements of this chapter. Prior to installing any such structures, lines, equipment and facilities the grantee shall notify the county Utility Department of its plans and the Utility Department may require such modifications as W.-JR-1 protect the existing utilities within the public way. o o7:7315.1 28 - ev. 7 29/94 045 (a) Grantee shall utilize existing poles, conduits and other facilities whenever possible, and all transmissions and distribution structures, lines and equipment erected by the grante.e within the county shall be so located as to cause minimum interference with the proper use of streets, and to cause minimum interference with property owners who adjoin such streets. (b) Whenever the county shall require the relocation or reinstallation of any property of the grantee in any of the public ways within the county, it shall be the obligation of the grantee upon notice of such requirement as soon as reasonably possible to remove and relocate or reinstall such property as may be reasonably necessary to meet the requirements of the county. Such relocation, removal or reinstallation by the grantee shall be performed within a reasonable period of time and at the sole cost of the grantee. (c) Where the county or a public utility serving the county desires to make use of the poles or other wire -holding structures of the grantee but agreement therefore with the grantee cannot be reached, the board may require the grantee to Perm -it such use for such consideration and upon such terms as the board shall determine to be just and reasonable, if theboard determines that the use would enhance the public convenience and would not unduly interfere with the grantee's operations. (d) Wherever all electrical and telephone utility wiring is located underground, either at the time of initial construction or subsequently, the grantee's cable shall also be located underground, at grantees own expense. (e) Grantee shall, at its own expense and in a manner approved by the county, restore to county standards and specifications any damage or disturbance caused to the public way as a result of its operations or construction on its behalf. Grantee shall guarantee and maintain such restoration for a period of one year against defective materials or workmanship. If the public way is not restored to the county's reasonable satisfaction, the county shall have the right to have such work performed and charge to the grantee. (f) Whenever, in case of fire or other disaster, it becomes necessary in the judgment of the chiefs of the Fire or Police Departments to remove or damage any of the grantee's facilities, no charge shall be made by the grantee against the county for restoration and repair. (g) Grantee shad have the authority to trim trees on public property at its own expense as may be necessary to protect its wires and facilities, subject to the supervision and direction of the county. The grantee shall obtain the written consent of the county prior to trinmrning any trees within rights of way. 0607:7315.1 - 29 Rev. 7/29 4 ors Article V. General Provisions. Sec. 7-30. Protection of. (a) Grantee shall not permit the transmission of any signal, aural, visual or digital, including "polling" the channel selection, from any subscriber's premises without first obtaining written permission of the subscriber. This provision is not intended to prohibit the use of transmission of signals useful only for the control or measurement of system performance. (b) Grantee shall not permit the installation of any special terminal equipment in any subscriber's premises that will permit transmission from subscriber's premises of two-way services utilizing aural, visual or digital signals without first obtaining written permission of the subscriber. Sec. 7-31. Unlawful Use of System. (a) Unless otherwise provided by federal or state law, it shall be unlawful for any person to attach or affix or to cause to be attached or affixed any equipment or device which allows access or use of the cable television service without payment to or permission from the grantee for same. The affixing or attaching of any equipment or device capable of allowing access or use of the cable television service shall be deemed prima facie evidence of a violation of this section. (b) In addition to any other remedy available to the grantee under the franchise and/or applicable lave, any person violating this section shall be guilty of a misdemeanor punishable by a fine of not more than $1,000. Sec. 7-32. Compliance with state and federal lave. (a)� Unless required to meet more stringent standards contained in this ordinance or in the franchise agreement, the grantee shall, at all times, comply with all laws of the state and federal government and the roles and regulations of any federal administrative agency. If any term of this chapter shall become prohibited by any state or federal law or rule or regulation of any federal administrative agency, the board shall, as soon as possible following knowledge thereof, amend this chapter and franchise in a manner to bring both into compliance with such lave, rule or regulation. 0607:7315.1 30 - Rev. 7 f 29 f 94 047 (b) A grantee shall not refuse to hire, nor discharge from employment, nor discriminate against any person regarding compensation, terms, conditions or privileges of employment because of disability, age, sex, race, color, creed or national origin. A grantee shall take affirmative action to ensure that employees are treated, during employment, without regard to their disability, age, sex, race, color, creed or national origin. This condition includes, but is not limited to, recruitment advertising, employment interviews, employment, rates of pay, upgrading, transfer, demotion, layoff and termination. Sec. 7-33. Unlawful acts-, yenalties. (a) It shall be unlawful for any person, firm or corporation to establish, operate or carry on the business of distributing to any persons in this county any television signals or radio signals by means of a cable system unless a franchise therefor has first been obtained pursuant to the provisions of this chapter and unless such franchise is in full force and effect. (b) It shall be unlawful for any person, firm or corporation to construct, install or maintain within any public street in the county, or within any other public property of the county, or within any privately owned area within the county which has not yet become a public street but is designated or delineated as a proposed public street on any tentative subdivision map approved by the county, any equipment or facilities for distributing any television signals or radio signals through a cable system, unless a franchise authorizing such use of such street or property or area, has first been obtained pursuant to the provisions of this chapter and unless such franchise is in full force and effect. (c) It shall be unlawful for any person, firm or corporation without the consent of the owner to willfully tamper with, remove or injure any cables, wires or equipment used for distribution of television signals, radio signals, pictures, programs or sound. (d) Any person, firm or corporation violating any subsection of this section shall be punished by a fine not exceeding one thousand dollars ($1,000.00) or by imprisonment not exceeding twelve (12) months or by both such fine and imprisonment. Each day any violation of any subsection of this section shall continue shall constitute a separate offense. Sec. 7-34. Special license. The county reserves the right to issue a license, easement or other permit to anyone other than the grantee to permit that person to traverse any portion of the grantee's franchise area within the county in order to provide service outside the 0607:7315.1 Rev. 7/29/44 _ 31 048 county. Such license or easement, absent a grant or a franchise in accordance with this chapter, shall not authorize nor permit such person to provide a cable television service of any nature to any hone or place of business within the county nor to reader any service or connect any subscriber within the county to the grantee's cable television system. Sec. 7-35. Time deemed essence o agreement. Whenever this chapter or a franchise sets forth any time for any act to be performed by or on the behalf of a grantee, such time shall be deemed of the essence and the grantee's failure to perform within the time allotted, in all cases, shall be sufficient grounds for the county to involve the remedies available under the terms and conditions of this chapter and the franchise. (a) The grantee shall not be excused -from complying with any of the terms and conditions of this chapter or the franchise by any failure of the county, upon any one or more occasions, to insist upon the grantee's performance or to seep grantee's compliance with any one or more of such terms or conditions. (b) Nothing herein shall be construed to require the grantee to comply witb the terms of this chapter or the franchise if from doing so by disaster 1disobedience.':: :: ':r other Act of war civil F o t God. Sec. 7-36. Rights-, reserved to the Count. The county hereby expressly reserves the following rights: (a) To adopt, in addition to the pro,6sions contained herein and in the franchise and in any existing applicable ordinances, such additional lawful regulations as it shall find necessary in the exercise of its police power provided, however, that such regulations, by ordinance or otherwise, shall be reasonable and not in conflict with the rights herein granted. (b) To revolve, amend or modify the franchise granted pursuant to this chapter should the Federal Communications Commission, as a result of its certification or registration process, require that substantial sections of the chapter be altered or deleted. Sec. 7-7. Desi nation of Coup Administrator as Enforcina official. 0607:7315.1 Rev. 7/29/94 - 32 - VJ In all instances where this chapter refers to the "county," without referring to a specific official, the appropriate representative of the Board of Supervisors shall be the county � administrator. (2) That this ordinance shall become effective immediately upon adoption. 0607:7315.1 Rev, 7 f 9/94 _ 33 fi lip � CHE5TERFIELD COUNT* BOARD OF SUPERVISORS AGENDA Meeting Date: October 26, 1994 Item Number: Subject: Resolution on Article V Proposal County Administrator's Comments: County Administrator: BoardAchon Requested: Page 1 of 1 0 . A Senator Martin and Mr. Daniel have requested that the Board of Supervisors consider the attached Resolution on the Article V Proposal from the Council of State Governments to amend the process to initiate amendments to the United States Constitution. Summary of Information: The National Association for a Balanced Federal System has requested the County to adapt a resolution of support for the Article V proposal. The purpose of the proposal is to restore to the American people the ability to initiate amendments to the Constitution through their State Legislators without having to wait on the pleasure of Congress. The 1990 Session of the Virginia General Assembly adopted House Joint Resolution 140 that will enable three -fourths of the states to amend the Constitution, subject to congressional vote. Senator Martin will be present to address the Board of Supervisors on the Article V proposal and House Joint Resolution 140, which have been endorsed by the Virginia Municipal League and other localities across the Commonwealth. Prepares-: J4- - Doris R. DeHart Attachments: N Yes � No Title: Assistant County dministrator # 051 1►' J-0 e ot l Ct , 0 .0 RESOLUTION ON ARTICLE V PROPOSAL CHESTERFIELD COUNTY BOARD of SUPERVISORS WHEREAS # all 33 amendments proposed to the United States Constitution since 1788 have been initiated by Congress; and WHEREAS, more than 400 petitions from the several states requesting a constitutional convention to propose amendments have been filed with Congress but have never resulted in the calling of a convention or adoption of an amendment; and WHEREAS, there should be a proper balance of national and state power in a federal systems the present mechanism for the states to initiate a constitutional convention has proved to be unworkable; and the envisioned and desirable balancing of powers between national and state powers requires a means for the several states to be able to propose amendments to the Constitution; and AREAS, this amendment was developed by the Council on State Governments following considerable study about how to more appropriately adjust state and national powers in this federal system of government; and WHEREAS, the Council on State Government's proposal is to enable the legislatures of three -fourths of the state to propose amendments to the Constitution subject to the veto of the Congress by a two-thirds vote of both Houses within two years of the states' submission of the amendments; and WHEREAS, the Virginia General Assembly and state and local entities across the United States are joining in support of this proposal; and WHEREAS, this proposal embodies a prudent method for constitutional amendments. STOW, THEREFORE, BE IT RESOLV D that the Board of Supervisors for Chesterfield County supports the forgoing proposed constitutional amendment. The Article V Proposal submitted September 22, 1989 to Intergovernmental Affairs Committee Of Council of State Governments Yj Senator Douglas Henry, Co -Chair Tennessee Council of State Governments Senator John Marchi, Co -Chair, New York Council of State Governments Chairman Robert B. Hawkins, Jr., Co -Chair Advisory Commission On Intergovernmental Relations Mayor Robert M. Isaac, Colorado Springs, Colorado U. S. Conference of Mayors Commissioner Michael Stewart, Salt Lake County, Utah National Association of Counties Senator Stanley Aronoff, Ohio National Conference of State Legislatures Senator Samuel Nunez, Louisiana National Conference of State Legislatures � Philadelphia, PA � September 17, 1787 George Washington, Presiding and Deputy from Virginia The Constitution of the Unified States of America Article V "The Congress, whenever two thirds of both Houses shall deem it necessary, shall Italics propose Amendments to the Constitution, OR, O 7T THE APPLICATION OF THE LE I - SEVERAL and LATURES OF TWO IF?D OF THE sE ER L TAT SHALL CALL A CONVENTION emphasis FOR PROPOSING AMENDMENTS, which, In either Case, shall be valid to all intents and are Purposes, as Part of this Constitution, when ratified by the Legislatures of three fourths oars of the several states, or by Conventions in three fourths thereof, as the one or the other Mode of Ratification may be proposed by the Congress;..." L It is clear from Article V that the Framers provided the states, as well as Congress, with the privilege of offering amendments to the Constitution. However, fear of a "runaway" Convention has rendered this privilege useless. An alternative method is suggested below. Cincinnati, Ohio September 22, 1989 THE COUNCIL OF STATE GOVERNMENTS INTERGOVERNMENTAL AFFAIRS COMMITTEE 'With respect to Article V of the United states Constitution, we propose the following amendment: 'Whenever three -fourths of the Legislatures of the several states deem it necessary, they shall propose amendments to this Constitution that, after two gears, shall be valid to all intents and purposes as part of this Constitution, unless disapproved by two-thirds of both Houses of Congress within two years of the date the amendments are submitted to the congress." NOTE: It is important to stress that this proposed amendment provides an alternative method for the Mates to choose. It offers the Mates a prudent way to initiate amendments without fear of a "runaway" Convention. NATIONAL ASSOCIATION FOR A BALANCED FEDERAL SYSTEM James Madison stated that Article V "equally enables the general and the State governments to originate the amendment ,of errors. It Madison believed that the states as well as the national government must be empowered to play a role in proposing corrections to the U. S. Constitution. Furthermore, the Framers of the Constitution saw the amendment process as a safeguard for the states against the abuse of power by the national government. However, fear of a "runaway" convention has voided the only method available to the Mates to propose amendments. The result is a "de facto" amendment eliminating the privilege granted by the Consti- tution to the states. OUR CHOICE IS SIMPLE: IF WE ARE SATISFIED THAT ALL CONSTITUTIONAL WISDOM AND PATRIOTISM RESIDE IN CONGRESS, THEN WE MAY TURN OUR BACKS ON THE FRAMERS' PROPOSAL THAT THE STATES HAVE EQUAL ABILITY WITH CONGRESS TO INITIATE AMENDMENTS. BUT, IF WE BELIEVE THAT ULTIMATE SOVEREIGN POWER RESIDES WITH THE PEOPLE AND THAT WE HAVE A PART IN THE PROCESS THROUGH OUR STATE LEGISLATURES - AS THE FRAMERS INTENDED -THEN WE SHOULD SUPPORT THE ADDITION OF THIS ALTERNATIVE METHOD TO INITIATE AMENDMENTS. NATIONAL ASSOCIATION FOR A BALANCED FEDERAL SYSTEM 4 P. O. BOX 37 • MONTROSS, VIRGINIA 22520 • (804) 493-8651 ` FFICERS AND D CFoRS �n}amin o. Tay1cer President I'v1ontross Bryan Chandler, Vice President Mon Cross :ordon A. Wilkins, Secretary Warsaw lilliam L. Johns, Treasurer Warsaw .ndrew J. Brent Richmond ,rthur E. Carver, III Montross tuart G. Christian, Jr. Richmond .obert B. Delano Warsaw .arl F. Flemer, 11I Oak Grove iarold Grossmann Mon Cross :ugene F. Hertling, Jr. Warsaw dartin K. King Warsaw jeorge Mason, III Colonial Beach Zobert M. Morris, Jr. Hague ;. Mottrom Sanford Hague October 1, 1994 Dear The purpose of the Article v Proposal is to restore to the American people the ability, envisioned by the Framers, to initiate amendments through their _state le islatures without fear of a "runaway" convention and WITHOUT having to wait on the pleasure of Congress. s stated in the enclosed editorial, this proposal would not substitute for the convention method now provided in the Constitution but would simply provide an alternative method for the states to choose. In addition to the legislatures of Virginia. Colorado and South Dakota,, this concept has been approved by many national, state and local organizations including the U. S. Conference of Mayors, the U. S. Advisory Commission on Intergovernmental Relations, the National Conference of State Legislatures, the National Governors Association, the American Legislative Exchange Council and the American Farm Bureau Federation. It seems to us the sovereignty of the people is gravely affected by their inability to initiate amendments through their state legislatures on an equal basis with Congress. Certainly the Framers wanted us to have the ability to check Congres- sional excesses. We have trouble believing we would be facing a national debt of 5 trillion 5,000,000,000,000) if we had a safe method by which to do something about it. We are not opposed to a strong central government, BUT, THE MORE .-EGISLAT-IVE CO-ORDINATOR POWERFUL IT BECOMES, THE GREATER THE NEED FOR A CHECK O iumpterT. Priddy, Jr. rrS POWER. Montp� e invite you to join in securing supporting resolutions from at least three - fourths of our state legislatures. Congress will then be under tremendous political and moral pressure to implement the Article V Proposal. Very sincerely yours J/.�z Benjamin O. Tayloe President National Association For A Balanced Federal System is a nonpardsam rkonprofit orgaruzation supporang the ARTICLE V PROPOSAL of the Courwil of State Govem rents. GENERAL ASSEMBLY OF VIRGINIA-1990 SESSION HOUSE JOINT RESOLUTION NO. 140 ,Vfemor a&zing the Congress of the L;nited Slates to propose a." amendment to Articie V of the United States Constitution that will enable three fourths o/ the states to amend the constitution srr b ect to congressional veto. Agreed to by the House of Def egates, February 9, 1990 Agreed to by the Senate. March 7, 1990 'WHEREAS, all 33 amendments proposed to the United States Constitution since 1788 have been initiated by Congress; and HERHAS, more than 400 petitions from the several states requesting a constitutional convention to, propose amendments have been filed with Congress but have never resulted in the calling of a convention or adoption of -an amendment; and WHEREAS, there should be a proper balance of national and state power in a federal system; the present mechanism for the states to initiate a constitutional convention has proved to be unworkable; and the envisioned and desirable equipoise berween naticnal and state powers requires a means for the several states to be able to propose amendments to the Constitution; and WHEREAS, an Intergovernmental Partnership Task Force has proposed in its 1989 report to the Intergovernmental Affairs Committee of The Council of State Governments, an amendment to A.rricie V of the United States Constitution to establish a thoughtful balancing of national and state interests in the constitutional amendment process; and WHEREAS, the gist of the Task Force proposal is to enable the legislatures of three -fourths of th'e states to propose amendrnencs to the Constitution subject to the veto of the Congress by a two-thirds vote of both Houses within two years of the states' submission of the amendments, and WHEREAS, this proposal embodies a prudent method for constitutional amendments to be initiated by a substantial majority of the several states and yet- subject to veto by the Congress: now, therefore, be it RESOLVED by trie House of Delegates, the Senate of Virginia concurring, That the General Assembly of Virginia request the Congress of the United States to propose an amendment to Article V of the Constitution of the United States which in essence provides that: Whenever three.fourths of the Legislatures of the several states deem it necessary, they shall propose amendments to this Constitution. After two years from the date of receipt by the Clerk of the House of Representatives of a certified copy of the proposed amendments , trom the state which represents three�-fourths or more of the several states', the proposed amendments shall be valid to all intents and purposes as part of this Constitution, unless disapproved by two-thirds of bath Houses of Congress within that - two -year period. Each state snail have the power to rescind its action to propose me. amendments only until the beginning of that two-year period. and, be it RESOLVED FURTHER, That the General Assembly request the legislatures of the several states to apply to Congress for the proposal of this amendment to the Constitution of the United States; and, be it RESOLVED FINALLY. That copies of this resolution be seat by. the Cleric of the House of Delegates to- the President of the Senate and the Speaker of the House of Representatives of the United States, to each of the senators and representatives from Virginia, and to the legislatures of each of the several states, attesting to the adoption of this resolution. . A .TRUE. COPY, r + - e of #lie t.Jr•..... r1# 5 3!': i Csr •' cs {3i , ne Rohs oT the State ■,5,f,-1. 1or,I' iiS= 6:i''J'(.'.'t• •"1 4 ti r ' a # ... R w� . +�a .. 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',+a f . - • .. ,ti' ,.t : '�l ;rlr :�� �rf t. +1�:: k�f�f .ti •*'. _ +..` , _• w r ..r .1 r • + � -'`+1+ ,. a i. _ .. 4 � ., -. t - - ..j4 .*. •f .. r .;, -. 1, : � 1 I it • R 7 r F.J.R. 140 emor ializing the Congress of the United States to propose an F amendment to Article of the 1ni ted States Canst i tut iota that will -- itution subject enable three fourths of the states to amend the Const to congressional veto. LD10 9 0 532 Patrons --Murphy, morgan, Philpott and Forehand; Senator: Chichester J a n 23 , 9 H Presented & ordered printed H Referred to committee on Privileges and elections F'eb -90 H Reported f ram P.E. 19-Y 1-N {H Committee roll call vote inquiry name vo HJ140 •r � Feb 9, 90 H Engrossed by House H Agreed to -by House by voice vote H Communicated to Senate ..Feb 12, 90 S Reading waived 44-Y O-N S Re"ferred to committee on Rules Mar 5, 90 S Reported from Rul . 1.4--Y O-N , yr. 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F., : r. :VY �icl�mana �imP�-�isptttr4 JOHN STEWART BRYAN III -Chairman and Publisher JOSEPH A PORTER —President and General Manager ALF GOODYKOONTZ—Senior Vice President and .Executive Editor ALBERT T. AUGUST III —Vice President and Business !Manager E€ WARD GRIMSLEY MARVIN E. GARRETTE Editor of the Editorial Page Managing Editor ROGER H. CLAPP---Vice President and Advertising Director ALLEN WALTON-- Circulation Director HAROLD WAINWRIGHT -Production Director 0. SGoTT LEATH-Controller FRANK A. McDONA L D J R.--•Personnel Director Wednesday, .July 17,1991 Amending the Constitution It is often said that the authors of the U.S. Constitution intended to complicate the amend- ment process to discourage frequent, and possi- bly frivolous, changes in a document that should serve as a reasonably constant governmental guide for the nation. They succeeded only partly. They did make it extremely difficult for the people to amend the Constitution; but by empow- ering the Q.T.S. Supreme Court to be the final interpreter of 'that document, they subjected it to amendment by judicial whim. Over the years, the court, without a word of consent from the citizens, has altered the meaning of some consti- tutional provisions more than once. Nov, however, there is a quiet movement to strengthen the citizen's role in the amendment process; and Virginia is in the vanguard. Leading the movement is the National Association for a Balanced Federal System, which is based- in the Westmoreland County town of Montross. Under the existing process, there are two ways to initiate constitutional amendments: Congress can do so by a vote of two-thirds of both houses; or at the request of the legislatures of two-thirds of the states, Congress must call a constitutional convention to propose changes. All amendments must be ratified by three - fourths of the states to become effective. Through the years, Congress has exercised its amending powers by sending proposals to the states. But never has there been a national con- stitutional convention to consider proposals from the states. Fear that a national convention would go beyond the purpose for which it was called and drastically revise, if not rewrite, the Constitution has prevented convention advo- cates from getting the support of a sufficient number of states. Whether a convention could be restricted to a specific topic is debatable, but through the years many states obviously have been unwilling to take a chance. Under the plan advocated by the Montross organization, and endorsed by the Virginia Gen- eral Assembly last year, the Constitution would he changed to allow the states to initiate amend- ments without having to filter theta through a convention that might become a runaway body. If three -fourths of the states agreed on a pro- posed amendment, it would become effective two years after they had certified it to the Rouse of Representatives unless Congress rejected it by a two-thirds vote. A positive congressional vote in favor of the amendment would not be necessary. This plan, it is important to stress, would not nullify either of the two existing amending pro- cedures. It would simply authorize a third ap- proach that would seem to offer the states a "safer-" way to exercise the right, which the framers intended to give there, to help shape the Constitution. The plan has the support of the Council of State Governments, and two other states — Colorado and South Dakota --- have approved the concept. No doubt many valid questions can be raised about this proposal, but it is an attractive plan that deserves far more attention and consider- ation than it has received so far. The National Association for a Balanced Federal System is performing a valuable public service by trying, under the leadership of President Benjamin G. Tayloe, to stimulate a national debate about it* NATIONAL ASSOCIATION FOR A BALANCED FEDERAL SYSTEM P. O. BOX 37 • MONTROSS, VIRGINIA 22520 • (804) 493-8661 ARTICLE V PROPOSAL of the COUNCIL OF STATE GOVERNMENTS WHENEVER THREE -FOURTHS OF THE LEGISLATURES OF THE SEVERAL STATES DEEM IT NEC- ESSARYr TH EY SHALL PROPOSE AMENDMENTS TO THIS CONSTITUTION THAT, AFTER TWO YEARS, SHALL BE VALID TO ALL INTENTS AND PURPOSES AS PART OF THIS CONSTITUTION, UNLESS DISAPPROVED BY TWO-THIRDS OF BOTH HOUSES OF CONGRESS WITHIN TWO YEARS OF THE DATE THE AMENDMENTS ARE SUBMITTED TO THE CONGRESS. VIRGINIA, COLORADO AND SOUTH DAKOTA HAVE ADOPTED RESOLUTIONS SUPPORTING THE ARTICLE V PROPOSAL. IT HASALSO BEEN ENDORSED BY: AMERICAN LEGION - DEPARTMENT OF VIRGINIA HOME BUILDERS ASSOCIATION OF VIRGINIA VETERANS OF FOREIGN WARS - DEPARTMENT OF VIRGINIA VIRGINIA ASSOCIATION OF COMMUNITY BANKS VIRGINIA AUTO DEALERS ASSOCIATION VIRGINIA BANKERS ASSOCIATION VIRGINIA BAR ASSOCIATION VI RGI NIA CHAMBER OF COMMERCE VIRGINIA COUNCIL OF CHAPTERS, THE RETIRED OFFICERS ASSOCIATION VIRGINIA DENTAL ASSOCIATION i VIRGIN IX -EQUIPMENT DEALERS ASSOCIATION VIRGINIA FARM BUREAU FEDERATION IRGINIA FUNERAL DIRECTORS ASSOCIATION, INC. VIRGINIA LUMBER MANUFACTURERS ASSOCIATION VIRGINIA MUNICIPAL LEAGUE VIRGINIA NURSERYMEN'S ASSOCIATION, INC. VIRGINIA'RETAIL MERCHANTS ASSOCIATION VIRGINIA SOCIETY OF CPA'S VIRGINIA SOFT DRINK ASSOCIATION, INC. VIRGINIA TRUCKING ASSOCIATION July 1, 1994 National AssociAtion For A Balanced Federal System is a nonpartisan. r►onprofit organisation suppo€t=ng the ARTICLE V PROPOSAL of the Council of State Governments. m 4 NATIONAL ASSOCIATION FOR A BALANCED FEDERAL SYSTEM P. O. BOX 37 • MON7ROSS, VIRGINIA 22520 • (804) 493-8661 Rr 1. THE ARTICLE V PROPOSAL ' List of Sup rtina Counties, Cities and Towns October 1, 1994 COUNTIES ACCOMAC COUNTY ESSEX LANCASTER ALBEMARLE FAUQUIER LOUISA ALLEGHANY FLOYD MADISON AMELIA FLUVANNA MIDDLESE AMHERST FRANKLIN MONTGONERY APPOMATTOX FREDERICK NORTHAMPTON BATH GILES NORTHUMBERLAND BEDFORD GLOUCESTER ORANGE BOTETOURT GOOCHLAND POWHATAN BRUNSWICK GRAYSON COUNTY PRINCE GEORGE BUCHANAN GREENE COUNTY RICHMOND BUCKINGHAM GREENSVILLE ROCKBRIDCE CAMPBELL HALIFAX COUNTY SMYTH CAROLINE HNOVER STAFFORD CARROLL HENRY SUSSE CLARKE HIGHLAND TAZEWELL CRAIG AGING & QUEEN WARREN CULPEPER ICING GEORGE 1ASHINGTON DICKENSON ZINC WILLIAM 1 ESTMORELAND CITIES AND TOWNS ABINGDOM . CO INGTON MARTINSVILLE APPOMATTOX CULPEPER MONTROSS SHLAND DANVILLE ROANOKE BEDFORD EMPORIA SOUTH BOSTON BIG STONE GAP FALLS CHURCH STAUNTON BLACKSBURG FREDERICKSBURG SUFFOLK BLACKSTONE FRONT ROYAL TAPPAHANNOC BLUEFIELD HAMPTON VIRGINIA BEACH BOWLING GREEN HOPEIELL 1ARRENTON CAPE CHARLES LEESBURG WARSAI CHILHOWIE LE INGTON I AVERLY CHRISTIANSBURG LOUISA WAYNESBORO CLI FTON FORCE LYNCH BURG WEST POINT COLONIAL BEACH MANASSAS IIINCHESTER COLONIAL HEIGHTS MARION National Association. For A Balanced Federal 5vstem is a nonpartisan. non praht organization supporting :he ARTICLE V PROPOSAL of the Council of State Governments. 0 0 Tk 144 A 41 Resolution Recognizing the Regional Value of Hosting the U.S. Olympic Festival WHEREAS, the Metropolitan Richmond Sports Backers have identified an opportunity for the Richmond region to bid on the 1997 or 1999 U.S. Olympic Festivals; and WHEREAS, hosting such an event promotes the overall positive attributes of a metropolitan region through attendance of over 400,000 and exposure to the nation and much of the world through media coverage of the games and attendant activities; and WHEREAS, such an event brings an immediate economic im act of approxim' ately $Go million, and leaves a lasting legacy of new world class sports facilities oth area citizens to, enjoy, as well as capability to attract similar major sporting events in the future; and WHEREAS, an event of this magnitude reinforces the metropolitan area's sense of unity by involving more than 1 ,000 volunteers, generating community excitement and intense activity within significant components of the business sector, and precipitating greater regional cooperation among local governments; and WHEREAS, the Counties of Chesterfield, Hanover, Henrico, and the City of Richmond have supported efforts to bring the U.S. Olympic Festival to Richmond by adopting a resolution of support at the Regional Summit held on May 13, 1994 and each appropriating $10,000 towards the cost of bidding on the Festival; and WHEREAS, the Richmond metropolitan region can be successful in winning the Olympic Festival hid only if major new sports facilities are constructed, including a Track and Field Stadium and a Swimming and Diving Center; and WHEREAS, funding, planning, and construction of such world class sports facilities will require the cooperative efforts of the four area jurisdictions as well as the Commonwealth of Virginia and the private sector; and WHEREAS, conceptual plans have been developed for constructing a major amateur sports complex at The Diamond, feasibility analyses have been conducted on the proposed Virginia Swimming and Diving Center, and support for constructing the Wrack and Field Stadium has been expressed by Virginia Commonwealth University and private philanthropists; and WHEREAS, the private sector -has expressed support by pledging more than 2 million towards the cost of the U.S. Olympic Festival and an independent public opinion poll has demonstrated that more than 70 percent of metropolitan area citizens would support the use of public funds to develop needed sports facilities; and WHEREAS, the economic impact of the proposed Virginia Swimming and Diving Center has been estimated by Virginia Commonwealth University to be $22.2 million. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby supports the regional effort to construct the facilities needed to attract the U.S. Olympic Festival and pledges to vigorously work with our regional partners in leading this further transformation and development of our metropolitan area. '-° CHESTERFIELD COUNTY ti BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date:. _..,.__ October z 6 f----19 94 _ Item Number: DEFERRET) jLbject: Authorization to Exercise Eminent Domain for the Acquisition of an Aviation Easement for the Installation of the Instrument Landing System at the Airport Counly Administrator's Comments: ) ax,�� 4"Xq County Administrator: Board Action Requested: Staf f reconunends that the Board of Supervisors authorize the' County Attorney to proceed with eminent domain on an emergency basis and exercise immediate right of entry pursuant to Section 15.1--238.1 of the Code of Virginia, and that the Counter Administrator he instructed to notify the owner by certified mail on October 27, 1994, of the ounty's intention to take possession of the easement. Summa of Information: On April 26, 1994, an offer of $18,000.00 was made by the Right of Way Office to James E. Lauck for the purchase of an aviation easement over property at 7925 cogbill road. Since this offer has not been accepted and since the contract for the necessary clearing has been awarded, it is necessary to proceed with eminent domain on an emergency basis for the health and safety of the public. This request was deferred from the October 12 meeting. Because of the time of year, further deferrals may prevent the work from being accomplished until spring. Since the deferral, staff has discussed issues regarding this easement with the owner and has requested that FAA review alternate proposals for removing obstructions. Staff will continue to negotiate with the owner in an effort to reach a settlement. DlstdCt: Dale Preparers IV John W. Harmon Attachments: = Yes No Title: Right of Way Mann er ° 053 1 1�� VICINITY SKETCFI 40 AUTHORIZATION TO EXERCISE EMINENT DOMAIN FOR THE ACQUISITION OF AN �t AVIATION EASEMENT FOR THE INSTALLATION OF THE INSTRUMENT LANDING SYSTEM AT THE AIRPORT - JA ES E LAUCK CO Ll 054 m t,� r`iv P V. V� %A 4p a .A �- rF D, 941 2 PI id o-P A3, W 1 9 v f ri • I t • � � I,�•i I 1 I I L + i � I� � � � � 1 1 L I '� �} I I L I L I L y f.,l t op P, Up b, j 06 x 1A v L L , u + ; ± � l ! � 10 n 96 r4 Al k cc 0 cc Li Lu LLJ "IV A y I 46i Jo V4 ij bit cc loc cm, t I a 1z Ir '; N ; I t L ti + +% } i � i 5 + i + t I# �� %16 06-0 it w 0 < z 0 CHESTERFIELD COUNTY ;1 _ t BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: octobez 26, 1994 Item Number: DEFERRED 89B*2. Subject: Authorization to Exercise Eminent Domain for the Acquisition of an Aviation Easement for the Installation of the Instrument Landing System at the Airport Countv_Administrator's Comments: lq6caw,,X�d A60OV4 County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the County Attorney to proceed with eminent domain on an emergency basis and exercise immediate right of entry pursuant to Section 15 . 1-2 3 8 . 1 of the Code of Virginia, and that the County Administrator be instructed to notify the owner by certified mail on October 27, 1994, of the County's intention to take possession of the easement. Summajy of Information: On April 26, 1994, an offer of $10,900.00 was made by the Right of Way Office to Walter W. and Charlotte D. Marsh for the purchase of an aviation easement over property at 7901 Cogbill Road. Since this offer has not been accepted and since the contract for the necessary clearing has been awarded, it is necessary to proceed with eminent domain on an emergency basis for the health and safety of the public. This request was deferred from the October 12 meeting. Because of the time of year, further deferrals may prevent the work from being accomplished until spring. Since the deferral, staff has discussed issues regarding this easement with the owner and has requested that FAA review alternative language in the easement agreement. Staff will continue to negotiate with the owner in an effort to reach a settlement. D istriet: Dale f Preparers John W. Harmon Attachments: =Yes No Title: Right of Way Manager " 056 v c y c__ AUTHORIZATION TO EXERCISE EMINENT DOMAIN FOR THE ACQUISITION OF AN AVIATION EASEMENT FOR THE INSTALLATION OF THE INSTRUMENT LANDING SYSTEM AT THE AIRPORT - WALTER W & CHARLOTTE D MARSH PL 4' Mil LANTIC 7, B S PK :16 AIM e 14p IN j N6 'Ni 4' r 1 10 'Al i 0 S11 D 'A A [L Ora X I r *> IN, COL/R it ous E Fl IL ST 00 ".�;' •i' �:' �';�'';: ` kk .7\ -0 :ti' '����•,, .;.'•,, PAR "IN 4F N 14. 604 ljjli� IN I'l jj)�Ill qN 4% (1 C 0 U 7 It. 5 0 , I 1 � , 1 ' '• }}rr � II l 1 Is - - 1 1 A.L , I S i �� r y s , S 4 ,t I � , i •�` 1 1 � ' II ` •i � �• fly. ��� yy ��•� ;', r" S_s is ! + I •I } I � � � ��, � ; ��.. r _ I t I A I ' • � .tea .w�_ � � - • • • � 1 , 1 �I I i } f i ' `a i �'• 1 1 1 l 1 i 1 f , , • Z i 1 � I } } 1 I w � 1 f 1 ; S • ' ti 3 ` I ; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: - October 25,-.1.994 nRFRRRRn Page I of 1 Item Number: 8 • B - 3 Sub ject: Authorization to Exercise Eminent Domain for the Acquisition of an Aviation Easement for the Installation of the Instrument Landing System at the Airport County Administrator's Comments: 4Z,C0MVVX04tj 4, lvvo. County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the County Attorney to proceed with eminent domain on an emergency basis and exercise immediate right of entry pursuant to Section 15.1-238.1 of the Code of Mirginia,, and that the County Administrator be instructed to notify the owner by certified mail on October 27, 1994, of the County's intention to take possession of the easement. Summary of Information: On March 5, 1993, an offer of $20,000.00 was made by the Right of Way Office to Spencers Quik-Stop, Inc. for the purchase of an aviation easement over property at 8111 Ironbridge Road. The owner has made a verbal counteroffer in the amount of $ 2 2 , 0 0 0. 0 0 which was approved by the FAA however, the agreement has not been executed. Since the contract for the necessary clearing has been awarded, it is necessary to proceed with eminent domain on an emergency basis for the health and safety of the public. This request was deferred from the October 12 meeting. Because of the time of year, further deferrals may prevent the work from being accomplished until spring. Since the deferral, staff has made several unsuccessful attempts to contact the owner. Staff will continue to attempt to reach a settlement. D IShiCt: Dale Preparers John W. Harmon Attachments: =Yes NO Title: Right of .--.-hZav Manager a r - _ Y S K E H r UTHC IIFj/}� gTIO TO EXERCISE EMINENT DOMAIN FOR THE ACQUISITION OF AN AVI ATION EASEMENT FOR THE INST TLL TICN OF THE INSTRUMENT LANDING SYSTEM T THE AIRPORT -- SPENCER' S QUIK -STOP INC 641 ■r1Y + A F�T • i,r,�.. v 1 .! r•• . rr • *r. r '' ►'• ',.' i� try : • : ! 'r' • ` •. : , i y r't "� _,.,{ice- �%` ��; �+ • •Air t • :;��� ���' �'- -.-,�..., :S*."► � ' �� -�,' ?rrC'� Is � . I • i 1i} } , �.� �:.s-•,-ter , . •� •;j }stir' i�., � +�y:•��-. dk ER 1 }. .�'� iti .`X .:�, ,� . 1 µ� ;*. '• � �1 -�' F 't � 1 ��'t �� .ark •• •� • . ":CC j i��, �•i'• ,�� �.`1 ir. :F i ' "�f7 *� PI dty'1j + }t} � ' ti� T/Jrr \ # � + `fir } •� � +� � ` F j' � r ft � ,' ti• ,, r' �.a }' � '.• . Yir I' ��"S � � _ ti � .�� � • •ti �'' � � ['� . x�•�IVp ST A�• �{..���,'�''•',`" •� ,+,'��" �__ ''' �' '�' �`'' '�`' ,"''� '� '' '` 'moo _ f Q yj hN fsCto vro o PAS � , t;Yo 'Tit � ,#• ITS Cad a�� t s, N syt 0 RU Cie st1c Go L u xlk CHESTERFIELD COUNTY E OARD OF SUPERVISORS AGENDA Meelfing Date* October 25 1994 Page I of I Item Number: 8 . B - 4 'DEFERRED Subject: Authorization to Exercise Eminent Domain for the Acquisition of an Aviation Easement for the Installation of the Instrument Landing System at the Airport Countv Administrator's Comments: County Administrator: rl�o Board Action Requested. Staff recommerids that the Board of Supervisors authorize the County Attorney to proceed with eminent domain on an emergency basis and exercise immediate right of entry pursuant to Section 15.1-238.1 of the Cade of Virginia, and that the County Administrator be instructed to notify the owner by certified mail on October 27, 1994, of the County's intention to take possession of the easement. Summa of Information: On April. 25, 1994, an offer of $9,300.00 was made by the Right of Way Office to Whittle Electric, Inc. for the purchase of an aviation easement over property at 7518 Whitepine. On June 22, 1994 the Board authorized the exercise of eminent domain, however, since the contract for necessary clearing has been awarded, it is necessary to proceed on an emergency basis for the health and safety of the public. This request was deferred from the October 12 meeting. Because of the time of year, further deferrals may prevent the work from being accomplished until spring. Staff discussed this easement briefly with the owner after the October 12 meeting and were advised that Whittle Electric is now represented by council. Staff has been unable to contact their attorney at the time this agenda was prepared. Staff will continue to negotiate in an effort to reach a settlement. District: Dale Preparer. r John W . Harmon Attaohmentts : M Yes No Title: Right _ofay Manager • 062 VICINITY SKETCH AUTHORIZATION TO EXERCISE E14INENT DOMAIN FOR THE ACQUISITION OF ,AN AVIATION EASEMENT F`OR THE INSTALLATION OF THE INSTRUMENT LANDING SYSTEM ,T THE AIRPORT -- WHITTLE ELECTRIC lNC 063 ,'.._ � WHITTLE ELEC. PROPERTY LINE I 1 I I I I i I I I r 1 I I I f I I I I I r I r I I 1 I I 1 r I r l I ' I � r � � � r f � I I i I9 19 I I 1 1 I I I I I I I 1 I 4 � 4 C2 I I WHITTLE tLECTRIC CO. of I I I I IM 19917 un 218 r I ~ i R I +- 1 I j I r I I � � 1 � I I FW AY r f PR T1�D Z I- ON sea le: 11o, 1009 Z HS I j EASEMENT ACQUISITION EXHIBIT 'WHITTLE ELECTRIC PARCEL' ex. DELTA AIn Of?r coNSULTTANT$ INC. Richmond, %r;rginin Charlotte, North Carolina FART 77 ELEVATION ex. 3 D MAXIMUM ALLOWABLE EJ CT ELEVATION ex, 227 GROUND ELEVATION DATE 3-24-94 064 CIIESTERTIiELD COUNTY � BOARD OF SUPERVISORS .Meeting October 26, 1994 NEW BUSESIESS The undersigned directly affected Chesterfield landowners and business owners James E. Lauck and whittle Electric, Inc. respectfully oppose certain items presented on the agenda," for action today by the Chesterfield County Board of Supervisors concerning,_ authorization requested under Section 1 .1-238.1 of the Code of Virginia for the following g reasons: 1. Under the statute, members of the Board of Supervisors must find that an "em,ergency" exists. Where is no emergency. The County has for months attempted to purchase certain real estate rights from the p � landowners under terms and conditions not agreeable to the landowners. e otiation continue. g g 2. The only reason given by the Coudty for an "emergency" is that the County has let a contract. This reason is not an "emergency," but is a planned activity engaged in h the County. If the only showing necessary for an "emergency" to exist would be to Y y g I� show that a contract had been let, every public work of every kind would be an "emergency." It is respectfully stated that use of the emergency statute in this way is an irresponsible and illegal use of government authority. The only reason the County wishes to use the "emergency" procedures is that it is more convenient for the Count g y p � y than to use regular condemnation proceedings. Regular condemnation proceedings should be instituted by the County to condemn, take and compensate the landowners in accordance with ancient and well -established procedures. Under the "emergency" statute no notice is given to the landowIner until after the property is taken by the government; whereas, under the regular condemnation procedures, proper notice is given by the government before the property is taken in the form of a regular action filed with the local Court. Transportation improvements have been made under regular condemnation proceedings in this Commonwealth for centuries. 3. In addition to the reasons above, and as was included in our document filed with the Board of Supervisors at the October 12, 194 meeting, the "emergency" statute should not be used because nowhere in Section 15.1-238.1 is there any mention of acquisition of an Aviation Easement. Section 1 .1-238.1 limits use of the "emergency" statute to the matters contained in the statute. Letting this contract to take down trees is not an emergency requiring immediate action for the health and safety of the public. 4. we do not contend that the Cou 9ty does not have the authority to condemn land; however, we Strongly contend that the manner in which the County proposes to proceed with taping our property rights is 1rang. How can the County reasonably take the position that airport expansion that has been discussed for years could suddenly now be an "emergency"? Normal procedures are readily available to the County and they should be used. FOR THE FOREGOING REASONS, we respectfully request that the Board of Supervisors not approve this proposed condemnation under Section 15.1-2 8.1 of the Code of Virginia because (a) no emergency exists and (b) the statute does not authorize this action for the purposes proposed. _,, WHITTLE ELECTRIC, INC. By Thomas Whittle, President 2 CHESTERFIELD COUNTY •�. -� BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: October 2b, 1994 Item Number: 3 - c . � . Subject: Resolution confirming proceedings of the Chesterfield Industrial Development Authority approving the modification of the note for Senior Living Choices, Inc. County Administrator's Comments: )q I A Pr County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached resolution. Summaryof Information: On October 13, 1994, the Chesterfield Industrial Development Authority held a public hearing as required by Section 147(f) of the Internal Revenue Code of 1986, as amended. No one appeared from the public. The Authority approved the modification of the terms of the note as requested by bond counsel for Senior Living Choices, Inc. agi4 o2O/erk Preparers Title: Director, Economic Development dary'R. McL ren -- Attachments: Yes No October 13, 1994 Board of Supervisors County of Chesterfield 9901 Lori Road Chesterfield, Virginia 23832 Industrial Development Authority of the County of Chesterfield -Proposed Financing for Senior Living Choices, Inc. Senior Living Choices, Inc. (the "Company") has requested that the Industrial Development Authority of the County of Chesterfield (the „Authority") assist the Company in the reissuance of the Authority's $44,026,700 Mortgage Revenue Bonds (Brandermi l l Woods Project) , Series 1991A (the "Series 1991A Bonds") originally issued on September 30, 1991. The Series ' 1991A Bonds were issued to finance a part of the cost of the acquisition, construction and equipping of a facility for the residence and care of the aged, consisting of a 60-bed nursing facility, 60 assisted living units and approximately 200 independent living units located at 14311 Brandermill Woods Trail, Midlothian, Virginia 23112, in the County of Chesterfield, Virginia. As set forth in the resolution of the Authority attached hereto ("Resolution"), the Authority has agreed to reissue the Series 1991A Bonds as requested. The Authority has conducted a public hearing on the proposed reissuance of the Series 1991A Bonds and has recommended that you approve the reissuance of the Series 1991A Bonds as required by Section 147 ( f ) of the Internal Revenue Cede of 1986, as amended, and Section 15.1-1378.1 of the Code of Virginia of 1950, as amended. Attached hereto is (1) the Authority's certificate of public hearing attaching (A) a certified notice of publication from the newspaper, (B) a summary of any statements made by members of the public at the public hearing, (C) a resolution of the Authority relating to the public hearing, (2) the Fiscal Impact Statement required pursuant to Virginia Code Section 15.1-1378.2, and () the form of resolution suggested by ff un to e i e your approval. rSecre ark, Indu }ialPefelopmelat Auth srity o e County f Ches erf ield RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD RECOMMENDING APPROVAL BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIR INIA OF A PROPOSED $44,026,700 BOND REISSUANCE FOR THE BENEFIT OF SENIOR LIVING CHOICES, INC. WHEREAS, the Industrial Development Authority of the County of Chesterfield ("Authority") adopted a resolution on September 15, 1994, for the benefit of Senior Living Choices, Inc. ("Company"),, a Pennsylvania non -stock, not -for -profit corporation which has its principal place of business at 14311 Brandermill Woods Trail, Midlothian, Virginia 23112; WHEREAS, such resolution related to the proposed reissuance of the Authority's $44,026,700 Mortgage Revenue Bonds ( Brandermil l Woods Project) Series 1991A ( the "Series l 9 91A Bonds') originally issued September 30, 1991. The Series 1991A Bonds were issued to finance a portion of the cost of the acquisition, construction and equipping of a facility for the residence and care of the aged, consisting of a 60-bed nursing facility, 60 assisted living units and approximately 200 independent living units ("Project") located at 14311 Brandermill Woods Trail, Midlothian, Virginia 23112, in the County of Chesterfield, Virginia. WHEREAS, Section 14 7 (f ) of the Internal Revenue Code of 1986, as amended, requires that a public hearing be held before the reissuance of the Series 1991A Bonds; and WHEREAS, a public hearing has been held on the proposed bond reissuance, and the Authority desires to recommend approval of the proposed bond reissuance to the Board of Supervisors of the County of Chesterfield, Virginia. NOW, THEREFORE, IT IS RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD: 1. The resolution adopted by the Authority for the benefit of the Company is hereby ratified in all respects. 2. The Authority recommends approval of the proposed bond reissuance by the Board of Supervisors of the County of Chesterfield, Virginia. 3. This resolution shall take effect immediately upon its adoption. fk- Adapted this /3 day of QGTc�a�i , �99 S e c r ry "Sri -du 1 aP-de L.� Development p Au hor�i t the Counter of Chesterf i [ SEAL] w:\branwood\brwood02.res RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD The Industrial Development Authority of the County of Chesterfield (the ,Authority") has considered the request of Senior Living Choices, Inc., a Pennsylvania non-profit corporation (the "Company"), to reissue the Authority's Mortgage Revenue Bonds (Brandermill woods Project) , Series 1991A issued September 30, 1991, in initial aggregate principal amount of $44 , O 6 , 700 (the "Series A Bonds") , to finance a part of the cost of the acquisition, construction and equipping of a facility for the residence and care of the aged, consisting of a 60-bed nursing facility, 60 assisted living units and approximately 200 independent living units (the "Existing Facility") owned and operated by the Company and located at 14311 Brandermill Woods Trail, Midlothian, Virginia 23112 in the County of Chesterfield, Virginia (the "County"), and has held a public hearing thereon on October 13, 1994; Section 14 7 ( f ) of the Internal Revenue Code of 1986, as amended ( the "Code"), provides that the governmental unit having ]urisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds. I The Authority issues its bonds on behalf of the County of Chesterfield, Virginia (the "County") ; and the Board of Supervisors of the County of Chesterfield, Virginia ( the "Board r' ) constitutes the highest elected governmental unit of the County. The Authority has recommended that the Board approve the reissuance of the Bonds. A copy of the Authority's resolution approving the reissuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, IR INIA: r 1. The Board approves the reissuance of the Series A Bonds by the Authority for the benefit of the Company, to the extent required by Section 147(f) of the Cade and Section 15.1-1378.1 of the Code of Virginia of 1950, as amended, to permit the Authority to assist the Company in the refinancing of the Existing Facility, 2. The approval of the reissuance of the Series A Bonds does not constitute an endorsement to a prospective purchaser of 0(;9 the Series A Bond's of the creditworthiness of the Company. As required by Section 15.1-1380 of the Code of Virginia of 1950, as amended, the Series A Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Series A Bonds or the interest thereon or other costs incident thereto except from the revenues -and moneys pledged therefor, and neither the faith or credit nor the taxing power of the Commonwealth, the County or the Authority shall be pledged thereto. 3. This resolution shall take effect immediately upon its adoption. Adopted by the Board of Supervisors of the County of Chesterfield, Virginia this � day of October, 1994. [SEAL] Clerk, Board of Supervisors of the County of Chesterfield, Virginia r 070 CERTIFICATE The undersigned Secretary of the Industrial Development Authority of the County of Chesterfield ("Authority") hereby certifies as follows: 1. A meeting of the Authority was duly called and held on October 13, 1994, at 3:00 o'clock p.m. in the Board Room of the County Office of Economic Development at 9401 Courthouse Road, in the County of Chesterfield, Virginia, pursuant to proper notice given to the public and to each Director of the Authority before such meeting. The meeting was open to the public. The time of the meeting and the place at which the meeting was held provided a reasonable opportunity for persons of differing views to appear and be heard. 2. The Chairman announced the commencement of a public hearing on the application of Senior Living Choices, Inc. and that a notice of the hearing was published once a week for two successive weeks in a newspaper having general circulation in the County of Chesterfield, Virginia ("Notice"), with the second publication appearing not less than seven days nor more than twenty-one days prior to the hearing date. A copy of the Notice has been filed with the minutes of the Authority and is attached hereto as Exhibit A. 3. The names of the individuals who appeared and addressed the Authority, along with a summary of their statements, is attached hereto as Exhibit B. -- o71 4. Attached hereto as Exhibit C is a true, correct and complete copy of a resolution ("Resolution") adopted at such meeting of the Authority by a majority of the Directors present at such meeting. The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended and is in full force and effect on the date hereof. WITNESS my hand and the seal of the Authority, this � day of October, 1994. _ " V v` Sec t r , In s�ria ev nt Auth 'rity of he Co nt of Chesterfield (SEAL) Exhibits - Copy of Certified Notice B - Summary of Statements C - Authority Resolution -4- o7z FISCAL IMPACT STATEMENT FOR PROPOSED BOND FINANCING Date: October 13, 1994 To the Board of Supervisors of the County of Chesterfield, Virginia Applicant: Senior Living Choices, Inc. Facility: Brandermill Woods 14311 Brandermill Trail Midlothian, Virginia 231.12 1. Maximum amount of refinancing $44,026,700 2. Estimated taxable value of the facility's real property to be constructed in the municipality $19,376,400 3. Estimated real property tax per year using present tax rates 211,200 4. Estimated personal property tax per year using present tax rates $ 29,000 S. Estimated merchants' capital tax per year using present tax rates NA G. Estimated dollar value per year of goods and services that will be purchased locally $ 31000,000 7. Estimated number of regular employees on year round basis 120 8. Average annual salary per employee $ 17,50O Chairma , ndureCounty ial D opment Authority of of Chesterfield 073 Ric -I, n-ionti � Nezvspapers, Inc. An Affiliate of Media General MARY D B C/0 HUNTON & WILLIAMS �y P.O. BOX 85333 RICH OND, VIRGINIA 23293-0001 (804) 649-6000 CUSTOMM ACCOUNT NM R 1'32 1 5C-} DATE 9 4 DATE CODE DESCRIPTION RATE CHARGES CREDITS TOTAL LINES hiFS RI IMiQd I INCHES AMOUNT 0 29/ 94 121 LEGAL. NOTICE 69 2 REVENUE BONDS BY INDUSTRIAL DEVELOPMENT ON �I�D uPURM �of R i chraond Newspapers,, Inc. REM&E BOWS BY SMIsSTRft DEVEXWOMW OF THE COUNTY OF CHESTERFIELD US P u b I i h e r of Notice is hereby gmw that the hn�- THE RICHMOND TIMES -DISPATCH duWW DwWp pent of file County of �d 1332. 6 fAuduxityl will hold a mMc hm- the In per This is to certi.fy that the at t'ached LEGAL NOTICE e n-stock =ro pr+oHt which has its apublished b Rich rice ndNewspapers, I ri c'.- in the City 14311 gran I ►Nab` JMUft IdIl of Richmond, State of i -1r` i n i a, ors the f o l i o wi i n rg dates: MWIottdan, Virginia 23112. the Aud�ority to rw�aua ReW nL* So do (B �r 34, 19a i, the 9erlrq� 1 Ronda Were Wam1 to fl� 1 0 / 06 / ` 4 x nary a part of the ooat d ft so- quisition, construction► and: "Ax*v of a tar the re* tierx and of. the a0ed, care om aindrr0 of a 9D4xd-r na 11111ift, , soassistec!' i units and r 20Q . ft1F unite iocalted at 1 1 t � . wows T'm i. M� i�ir- The f i r st i t r~t i on being g i v e n.'.. �. � � � i oft 2311 Z in the County of Chi ie�eid, Vir�ia S. 1901A Boas requests f Corm WWII nat consutute a 4 �r orn to and subscribed h fore dor pledge of the WW ; ebt M � 3 +- crom of tt1$ C)mrnort ee th Of W." a... india or ft sty of �- , Vi ia. or ft Authority and 91 d her faith And c:reM nm the �i aMofft � l- A Not cry P u b l i c Super or sadivision thereof wifi be dedOvd to eag% t o the The puNic took be oorttiraed or ad}ourned, 2 be held at 3:00 o' dock p.m. on Ok�o- bar 13, 1904, belvre the Atd wft in the Board Room of the cdJ3ty Office of Economic eO�j '7,/ � courdxxw A,\R1f trie 4 State { f --g 1 n i a City of Richmond � Comm� i �E �'i � � r'' . . x e Ar AAt�� of �IaRJ, Vh#dL persona interested in the reboAnce Wer- enced s ;eabove-atEN REMITTING PLEASE REFER TO YOUR CUSTOMER # hear'inQ and present their views. Information regarding the reftuance may be obtat W from L, the Authordy at its office at aw address stated above duffing busi- now hours. trldx of a WHIlam F. S" u� r� , r 132 150 5 tia i:.. 6 8 074 + r 3 Summary of Statements No members of the public appeared to make statements. 075 .. � `�l a�unn� s. c .a. - �y CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ? of? AGENDA Meeting Date: October 261 1994 Item Number: 8.c.2. Subject: Conduct a County wide telephone survey regarding various Waste. Collection Alternatives for the County S Coun!X_Administrator's Comments: 41yll auna County Admin istrator: � .. BoardAction RequestedIt : County Adaministrator: to enter ,into an agreement with a professional survey firm to conduct a comprehensive - County -wide telephone survey regarding the various Waste Collection Alternatives as identified by -the Solid Waste Advisory Committee (SWAG) .. The cost of this survey is not to exceed $30,00-00 Su, mmary ofInformation: At the Board of Supervisors July 29th meeting, Mr. Hammer gave a brief presentation of the S AC's work to date regarding Waste Collection Alternatives which the County may consider. :At this time, Nix-. Hammer stated that due to the sensitivity of the subject matter, the SWAC did not want to make any recommendation without studying the issue in depth, nor without receiving citizen's input. As a result, the SWAC is now recommending that a comprehensive Countywide telephone survey be performed to receive the citizens', as well as the trash haulers' opinions and suggestions relative to the Waste Collection Alternatives that have been identified by the SWAC,. The SWAC believes that because of the methodology used, the reliability of the results and the cost, that the telephone survey is the best method to use in order to receive citizens reliable feedback. However, due to the small number 3 - 40 of trash haulers and the importance of receiving their comments, the SWAC recommends that a mail survey be conducted for the trash haulers to ensure that we receive information from the industry as well.. r Preparers ands I . Pitaro Attachments: I I Yes N No Titles nirector of General Services r CHESTERFIELD COUNTY BOARD OF SUPERVISORS page ? of AGENDA Summary of Information: (Continued) Upon approval of this item, staff will prepare a Request for Proposal (RFP) requesting professional assistance in developing, conducting, analyzing, and reporting expertise, which is necessary to complete the survey as indicated above. Funds for this survey are available within the Sanitation budget, assuming revised estimates of the landfill closure project do not exceed the level of funding originally projected to be needed in FY 3. 077 --fSauQa� CHESTERFIELD COUNT* BOARD OF SUPERVISORS Page i of? AGENDA Meeting Date: �+f%yAMr 26 i ooe Item Number: e • c. 3. a. SubjectO Stonehenge Drainage Improvements County Administrator's Comments: County Administrator: BoardAction.Requested. The Board is requested to award a contract for the construction of Stonehenge, Phase I drainage project to the firm of J. H. Martin & Sons and to appropriate the funds from the 60/147 Drainage District. Summary of Information: 1 On August 28, 1991, the Board of supervisors authorized the County Administrator to enter into a contract with the f irm of J . K . Timmons & Associates for a design to retard the downstream erosion that was taking place through Stonehenge subdivision and portions of the Golf Course. Due to the nature of improvements through the '17th fairway, numerous meetings and different design concepts took place with the Golf Course Committee. After approximately two years of negotiating,. all ease- ments have been attained from the Golf Course and two private citizens. The other two private easements were dedicated with the subdivision in the 60's and 70's. This is the first of three phases that will be installed over a period of approximately three years for total retardation of the erosion. The funds for this project have been contributed by developers who Director Preparers Titlero ; Rnuirrinm ntAl Engineering Richard M/McEl.fish # 078 Attachments: Yes No j� CHESTERFIELD COUNTY II 1! BOARD OF SUPERVISORS page ? o� AGENDA I Summary of Information: (Continued) develop in the 60/147 Drainage District. we currently haVE approximately $710,000 in the account. Invitations to bid were sent out on September 18, 1994, tc approximately one hundred thirty six vendors. Bid documents were picked up by four venders and bids were submitted by one vendor. The low bidden was the firm of J. H. Martin & Sons for $369,898.00. DISTRICT: Midlothian REc Ai ION i 1. staff recommends that the Board of Supervisors appropriate $400,000.00 from the 60/147 Drainage Project for the construction of Stonehenge, Phase I. 2. staff recommends that the Board. of Supervisors authorizes the Counter Administrator to enter into contract with J. H. Martin & Sons it the amount of $ 3 6 9 , 8 9 8.0 0 for the construction of the Stonehenge, Phase I drainage project. i� Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS October 26, 1994 AGENDA Item Number: Subject,0 Award of contract for an Annual. Engineering Services County Administrator's Comments: kcC07*0X�j County Administrator: �t�� Page of*— 8.C* 3.b. Bo ardAction Requested: .-The Board is requested to award an annual engineering services contract to meet the engineering needs of the Transportation Department. Summary of Information: BACKGROUND: Two representatives from the Tr anspor tat ion Department and one representative from the Purchasing Depax tment, developed an RFP for an annual engineering services contract to meet the engineering needs of the Transportation Department. This annual contract shall be effective through September 30, 1996. Proposals were received from fifteen (15) engineering firms. out of the fifteen (15) proposals received, five (5) firms were shortlisted and interVlewed. Blauvelt Engineers, P.C. and Rust Environment and Infrastructure, Inc. are the two ( 2 ) firms chosen for the annual engineering services contract. I RECOMMENDATION: Staff recommends that the Board award the annual engineering services contract to Blauvelt Engineers, P.C. and Rust Environment and I of r a s .uc to r e , Inc. and authorize the County Administrator to ex�te the necessary documents.. C Dizector of Transportation Preparers Title: R. McCracken # 080 Attachments: � Yes � No' CHESTERFIELD COUNT1W BOARD OF SUPERVISORS16 AGENDA page a ofa� Summary of Information: _(Continued) BUDGET & MANAGEMENT COMMENTS This action merely represents the addition of two engineering firms to the existing list of those companies which may be called upon to provide design services to the county, as needed. Since no retainer fees are involved, and appropriation of funds is only required at the time the county enters into a contract for a specific project, there is no funding requirement associated with this action. /D DATFJ r1 es J. L S teg a i e r # 081L I 4 1 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA October 26, 1994 Item Number: Page 1 0t-1. Subj_ect.0 Enter Into an Agreement with the Virginia Department of Transportation to Construct warbro Park Access Road. County Administrator's Comments: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to enter into an agreement with the Virginia Department of Transportation to construct the warbro Athletic Complex access road. Summary -of Information: In December 1993 the Board of Supervisors authorized the County to make application for $250, 000 of Recreation Access Funds for the construction of turn lane improvements and access road for the Warbro Road Athletic Complex to be constructed at the Northern Area Landfill site. The Virginia Department of Transportation Board has approved this protect and allocated funds for construction. Funds were appropriated at the time of application and no local money is needed. Vk Director re arer:-nI2 , Title: Michael S. Golden County Administrator: Attachments: � Yes M N o # 082 �! ef 5,4 i TT Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA October 26, 1994 Item Number: Page 1 of 1 1 89C95. Subject: Set a Public Hearing Date to Consider Amending Sections $-15 through 8-17.1 and Adding Section 8-17.2 of the County Code Expanding the Counry's Program Providing Tax Relief for the Elderly and Disabled to Include Manufactured Homes Countl Administrator's -Comments* County� ministrator: 4W BoardAction Re ested,0 Recommend that a public hearing be scheduled' for. November 22, 1994 to consider amending the County Code to extend tax relief for the elderly and disabled to owners of manufactured homes. Summ'arlof-Information: Under the current County Code, the County provides an exemption from or reduction in real estate taxes for certain elderly and disabled persons who meet specified income and net worth criteria.. However, the current program is limited to traditional fixed dwellings such as single- family homes. State law permits the County, by ordinance, to expand its tax relief program to include manufactured homes owned by elderly or disabled citizens. The terra „manufactured hone", which is the term used in the state enabling legislation, refers to structures that were traditionally called mobile homes. The attached ordinance would permit elderly and disabled owners of manufactured homes. to apply for tax relief. There are approximately 2500 manufactured homes in the County and the revenue from property tax on these manufactured homes for 1994 is projected to be $260,000. The attached ordinance provides that it will be effective beginning with the 15 tax year. Preparers r TitIe: Leven L. Micas Attachments: N Yes I I No County Attorney 1207:8142.1 4;-. :> N ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 8-15 THROUGH 8-17.1 AND ADDING SECTION 8-17.2 RELATING TO READ ESTATE TAX EXEMPTION FOR CERTAIN ELDERLY PERSONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 8 of the Codeo - f the Coun4y ot Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 8-15. Restrictions and conditions. Notwithstanding any other provision of this chapter, the dwelling, manufactured home and up to one (1) acre of land upon which 4 either is situated subject to real estate taxation under this chapter may be temporarily exempted from such tax when any such property is owned by and occupied as the sole dv.xeell residence of a person not less than sixty-five (65) years of age or a person who is determined to be permanently and totally disabled as defined in sections 8-17.1, hereunder, subject to the following restrictions and conditions: (a) That the total combined income during the preceding calendar year from all sources of the owners of the dwelling or manufactured home luring therein and owner's relatives who live in the dwelling or manufactured home does not exceed thirty-seven thousand nine hundred ninety-nine dollars ($37,999.00); provided, that the first forty-one hundred dollars ($4,100.00) of income of each relative, other than spouse, of the owner, who is living in the dwelling or manufactured home shall not be included in such total. (b) Notwithstanding subsection (a) of this section, if a person qualifies for an exemption under this section, and if the person can prove by clear and convincing evidence that the person's physical or mental health has deteriorated to the point that the only alternative to permanently residing in a hospital, nursing home, convalescent home or other facility for physical or mental care is to have a relative move in and provide care for the person, and if a relative does then move in for that purpose, then none of the income of the relative or of the relative's spouse shall be counted towards the income limit, provided the owner of the residence has not transferred assets in excess of five thousand dollars ($5,000.00) without adequate consideration within a three-year period prior to or after the relative moves into such residence. (c) That the net combined financial worth, including interest, as of December 31 of the immediately preceding calendar year, of the owners, and of the spouse of any owner, excluding the value of the dwelling, manufactured home, and one (1) acre 1205:8123.1 -1 1- � i • of land upon which it either is situated, does not exceed seventy-five thousand dollars ($75,000.00). (d) The fact that persons who are otherwise qualified for tax exemption, pursuant to this article, are residing in hospitals, nursing hones, convalescent homes or other facilities for physical or mental care for extended periods of time shall not be construed to mean that the real estate for which tax exemption is sought does not continue to be the sale dlh..41 residence of such persons during such extended periods of other residence so long as such real estate is not used by or leased to others for consideration. Sec. 8-16. Schedule ^of exemptions permitted. (a) when the total combined income from all sources and the net combined financial worth of the persons qualifying does not exceed the limits prescribed in section 8-15, the amount of exemption from real estate taxation for the dwelling manufactured home, and up to one (1) acre of land upon which it is situated shall be in accordance with the following schedule: Percentage of Income Exemption $0 through $14,999 100 $15,000 through $24,999 50 $25,000 through $37,999 25 (b) The tax exemption provided by this article shall not exceed two thousand dollars ($2,000.00). Sec. 8-16.1. Adjustments to income and value limitations. The income and net worth limitations set forth in sections 8-15 and 8-16 of this article shall be adjusted by an amount representing the product of the previous year's limitation figure and the previous twelve (12) months' average Consumer Price index published by the Bureau of Labor Statistics calculated on the basis of the county's fiscal year, rounded to the nearest one hundred dollars ($100.00). This same adjustment procedure shall be performed annually for each tax year; however, in no event shall the income and net worth limitations exceed the maximums set forth in Code of Virginia, section 58.1-3210 et seq. See. 8-17. Procedure for claiming exe=tion. 1205:8123.1 - 2 - ors (a) The person or persons claiming such exemption shall file annually with the commissioner of the revenue of the county, on forms to be supplied by the county, an affidavit setting forth the names of the related persons occupying such real estate, the total combined net worth, including equitable interest, and the combined income from all sources of the person or persons seeking to quality. The commissioner of the revenue shall also make such further inquiry of persons seeking such exemption, requiring answers under oath, as may be reasonably necessary, including production of certified tax returns, to determine qualification therefor. Such affidavit shall be filed not later than April 1 of each year, provided that such application may be filed no later than December 31 of each year by first-time applicants or in cases of hardship as defined by the commissioner and provided further for the tax year of 1991 the deadline for filing applications shall be September 1, 1991. 1f such person is under sixty-five (65) years of age such form shall have attached thereto a certification by the Social Security Administration, the Veterans' Administration or the Railroad Retirement Board, or if such person is not eligible for certification by any of these agencies, a sworn affidavit by two (2) medical doctors licensed to practice medicine in the commonwealth, to the effect that such person is permanently and totally disabled. The affidavit of at least one (1) of such doctors shall be based upon a physical examination of such person by such doctor. The affidavit of one (1) of such doctors may be based upon medical information contained in the records of the civil service commissioner which is relevant to the standards for determining permanent and total disability. Such affidavit shall be filed no later than April 1 of each year, provided that for the tax year of 1991 the deadline for filing such affidavit shall be September 1, 1991. (b) Such exemption may be granted for any year following the date that the head of the household occupying such dwelling or manufactured home and owning title or partial title thereto reached the age of sixty-five (65) years. Changes in respect to income, financial worth, ownership of property or other factors occurring during the tax year for which the affidavit is filed and having the effect of exceeding or violating the limitations and conditions provided herein shall nullify any exemption for the tax year immediately following. The exemption for the tax year during which the change occurred shall be prorated. Such prorated portion shall be determined by multiplying the amount of the exemption or deferral by a fraction wherein the number of complete months of the year such property was properly eligible for such exemption or deferral is the numerator and the number 12 is the denominator. Sec. 8-17.1. "Permanently and totally disabled' defined. For the purposes of this article, the term "permanently and totally disabled' shall mean unable to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment or deformity which can be expected to result in death or can be expected to last for the duration of such person's life. 1205: 8123.1 - 3 - 086 M Sec. 8-17.2. "Manufactured home" defined. For the purposes of this article, the term "manufactured home" shall he defined as defined in § 3 -85.3 of the Code of Virginia, 1950, as amended. 1205:8123.1 (2) That this ordinance shall become effective on January 1, 1995. -4- o87 9-el &- CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page .10fj'--. AGENDA Meeting Date: October 26, 1994 Item Number: $•c.6. Subiect' State Acceptance of Cedar Springs Road Rural Addition Project County Administrator's Comments: ee,krrn� 6� 4J0JQAtL?"4 County Administrator: BoardA►etion Re uested: The Board is requested to adopt the attached resolution asking the Virginia Department of Transportation (VDOT) to accept Cedar Springs Road into the State Secondary System of Highways. Summaryof Information: t BACKGROUND: On May 12, 1993, the Board approved Cedar Springs Road as a rural addition project, and directed staff to proceed with the design and right of way acquisition. The design and right of way for the proj e,ct have been acquired. A resolution should be adopted asking VDOT to accept Cedar Springs Road into the State Secondary System of Highways. RECOMMENDATION: Staff recommends that the Board adapt the attached resolution requesting VDOT to accept Cedar Springs Road into the State Secondary System of Highways. DISTRICT: Matoaca Preparers Title. R McCracken Attachments: a Yes � No Director of Transportation # 088 tf � CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on October 26, 1994, at 3:00 p.m. WHEREAS, Cedar Springs Road was established on or before October 23, 1953, and currently serves at least three families per mile; and WHEREAS, the Virginia Department of Transportation has determined Chesterfield County's current subdivision ordinance meets all necessary requirements to qualify Chesterfield County to recommend additions to the Secondary System of State Highways, pursuant to 33.1-72.1, Code of Virginia; and WHEREAS, it is the opinion of Chesterfield County that speculative interest does not exist on Cedar Springs Road. NOW, THEREFORE, BE IT RESOLVED, the Chesterfield County Board of Supervisors requests the Virginia Department of Transportation to add to the Secondary System of State Highways, pursuant to 33.1-72.1(D), Code of Virginia, Cedar Springs Road, beginning at a point 0.27 mile west of Claypoint Road (Route 651) , thence southward for a distance of 0.18 mile. AND, BE IT FURTHER RESOLVED, that the Board guarantees a clear and unrestricted right of way of fifty (5o) feet for Cedar Springs Road, such right-of-way being recorded in Deed Book: 1199 Page 560, Deed Book: 1199 Page 557, Deed Book: 1197 Page 696, Deed Book: 1199 Page 554, Deed Book: 1086 Page 765, Deed Book: 2572 Page 229, Deed Book: 2564 Page 677, and Deed Book: 2573 Page 618, AND, BE IT FURTHER RESOLVED, that the Board xequests the Virginia Department of Transportation to improve Cedar Springs Road to the prescribed minimum standards, funding said improvements pursuant to 3 3 . 1- 7 2 . 1 (D) , Code of Virginia. Certified By: Vote: Theresa M. Pitts lam Novo= 1101 / N' 09 94) 111INGS RD. DDITION To: FROM. SUBJECT. MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Antler Ridge, Section 7 October 26, 1994 Kentucky Derby Drive Nashua Place Nashua Drive Antler Ridge Sec-7 it� i'tV*0/7 Z�% . 1 4 CN [vicinity Map 1 O'C)2 CHESTERFIELD COUNTY 4 . BOARD F SUPERVISORS AGENDA *Y - Page 1 of 1 8 • C• 8 i Meeting Date. octcbar a s 19 94 Item Number. Subject: Request to Quitclaim a Portion of a 161 Sanitary Sewer Easement Across Property Owned by Mountaineer Properties Inc. and Leonard C. Ellis, Jr. Real Estate co. CountyAdminishator'sComments: County Administrator; AM - I BoardAction Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the county Administrator to execute a quitclaim deed to vacate a portion of a 16' sanitary sewer easement across the property of Mountaineer Properties Inc., and Leonard C. Ellis, Jr. Real Estate co. SummaKy of Information: Mountaineer Properties has requested the quitclaim of a portion of an existing 16' sanitary sewer easement in order to install a drainage facility. The existing sewer has been relocated and a new easement has been dedicated. D isbi t: Midlothian Prepare 2nal—, -07)—'� 1 John W . Harmon Attachments: Yes No Tine: Ricrht o f a-r Mangy er # 093 17T rTMTTV gT<RTrN QUICLAIM A PORTION OF A 161 SANITARY SEWER EASEMENT ACROSS PROPERTY. OWNED BY MOUNTAINEER PROPERTIES INC AND LEONARD C ELLIS JR REAL ESTATE' I..:, (oar [ f F 111 �CT I ZE � X E . aEHH 14, � j OR t i,� r ,Q� t �i• 1� i3� SALISBURY 1y �". �. 10 l LP umsm P C Piesb +�:, •. *YSIDtic C31 wlfc�7 o ,Z ` p ii I i� —40 gQO 1e6*11 it*` ! RU"iNG 1311 Jw 0.z �,R! Or* BRIARWOOD Pond wit � �� to }sue.CA Cr x # 0'�tE t, R �+' ice° « TUS t- TA + BUICK] H M i cl AM it ,J�f ✓. ST 3- 1 Rrst i � . r. 0� 4 ° ° ;' 7 D1r c !CQ CG p� x 1 $apt { Or lr� 1 D L T�-i A r+ 1 �c� err i E S Annex,, Watkins 8 � c� Ci � °r ��� =r vc rare S aar ,- ' ii ,fir' Sho Ctr lcun` r, !# Pisgah �� i c 7 Midlothian Rapt I sge --� � � � � Ctr � K� re • i� . � Win z Souther ,arm 60 diian : 4q A17F .: aap �, I NIS MIDLOTHIAN ! f � i d= o 71K 1.0 MMA HSI cr IG GL- . ;c i l r4 fir' watk his D: , t CUP I 7541 ' v � I t i' ti 3 cr u 4-125M 094 • 3,766,50.3j6 S9•4477 VV 346.0(' l (s • 31or /f � Q i � j 8 • 53 16' SEEh •'• EASEMENT Z � MO T-AINEER PROPERTIES INN J 706,652.58 C. ZUj,, . )!�6L Z rcj r, GO. E11.72 ,471.41 D-82200 P 1390 Tel.15-1641)-1 17 16 r 1 18 15 f. 19 14 20 clip 21 Mart B. Beall No. 1613 ll DENOrES PORTION TO BE VACATED suve `C Ij 4,. PLAT SHOWING .. A 16' SEWER EASEMENT AND A 16` SANITARY SEWER EASEMENT TO BE VACATED ACROSS THE PROPERTY OF Date: 8-4--1 MOUNTAINEER PROPERTIES INC. LEQflA �3 . F LL,I , J. CEAL ES-rrNTE Co. Scale: I" s 10O' MIDLOTHIAN DISTRICT o� couo,r� Job �No.:190096-1 'r � t / - IRW CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA. Meeting Date:_ ,...,_� Qctobe= 26, 1994 Page 1 of I Item Number: 8. C . 9 - Subject: Request for Permission to construct a Portion of a Deck within. an Existing 1.0' Easement County Adminishator's Comments: County Administrator: Board Action Requested: Staff recommends that the Boar. of ,Supervisors grant to Mr. Michael W. Leonhirth permission to construct a portion of a deck within an existing to ' easement across Lot 3, Spring Trace, Section I; subject to the execution of a license agreement. umrn ar o _Information:, Mr-. Michael W. Leonhirth has requested permission to construct a portion of a deck within an existing lo' easement. This request has been reviewed by staff and approval is recommended. District: Matcaca PreOarer. - ;"J. John W. Harmon Attaches nts: Yes No Tile; Right of Way Manager 091; r VICINITY bAhTuh REQUEST FOR PERMISSION TO CONSTRUCT A PORTION OF A DECK WITHIN AN EXISTING 10 ' EASEI ENT -- NCR MICHAEL W LEONHIRTH 126 it iE I Ile • � � �` � ' � ref ��.,�� ; � E 19 ManA \\ t Hs w51rawrr ray 57AG; ,"eEJji r II" /j .. e, x -. �iJr., �• , � -a a.l c`� VITYRF ►►x`_ .. 11►i`- f frye r/ sJ v' ? [ P � _ � k7 1 ` O } �.y+" C Q�16 19 71 ' CK A te' n r 4t 5itt�ty,..i 4 LJL ST�G�0 }4r 11{7j� f� IJ lY _ In+�dw,r, rl 1i -dy L.. 04 '` 11 t TOFU Il cr I WAY j t � im , �. � s4�ci I�EERPA( -mot rs C i. 0'J £ .9 �A AS :l �.! Ali I 4 ,r WA Al i O 1 1�'� /' I ti Y \ I 4 f + ffj r I !—', o L i � � r � • x3 1}} 654 + • 6 1 ZIP �•i�i,-3AL I i t T h fr a I Y I , i I : 959 ' At �sj Cou}rf 097 � r ii r � 46 • �� r ; Fly `+ 02 .07/1994 11:64 7455174 EMERALD HOMES PAGE INA fl+w 11f 14 r!r#+}r +hr1l 11►4 ✓ 61.1}w!• ht" !w►vj %t 16ir plo%stmi Fhsirr+ h4f!*n ailr %1R V ON ipr/'1""1711 4TI f "OlY* V-dw, I Fj }/!}f. 9r1} ir# IN-F) 1 r41041 opw 1*al 1hq,* t+• r* Fif+imorwrFrO AF rw�+ !r+}mookil f0of }may /pliwgv # f041"mv%I fm f. rti *vb (I 1'0—' qI ��{{rMrl 1*tf !F1lwrl 1W#fT way pit142NM9A r.l3nu1 1i* w*t,+h 0 I till* too0T V A rr IMAM, I K41jonon.•F`.qh rwlr ►! ¢M�e}F!# �y hreMi+�Hir #rr*0r+q M � f ��IA *.++•r*d li**f liM �,.. .1e C Aclo a� wo"C , 450 �3m 14 3 a k 14 a alkti +4F ACO OZ • fir. \ 21 Ftej VL�Voc�ivckj. 1 M ion 0_VV_ urn ti I lly fro. /f ci�tiG` • 'I v) vLA -6 1�.. � ry�+l�.�►S 11'+i ti( TV illz k/ r tTR Mark V. SOO SUR Date: A"?, ,Yoj lq" 1 ' A PV JD Job No,; IcN 16M vLyANNERS * APCHItECTS * ENGINEEFIS a SURVEYOTIS • 501 Or anchwav Road * 3vxe 100 * RIC11MOP) i, WgWa 23236 9 794-0371 * F Kx 794 2335 ors 1 } C HES TER FI LD COUNTY .• BOARD OF SUPERVISORS AGENDA I Meeting Date: October 26. 1994 Subject: Conveyance of an Easement Company County Administrator's„Comments: kCCXryX" Page . I of 1 Item Number: 8 - C .10 . to Virginia Electric and Power County Administrator: B o and Action Reguested: Authorize the Chairman of the Board of Supe=i s ors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to relocate underground power at Chesterfield Counter Airport for runway lighting. The location has been approved by the Director of Aviation Service. S ummar of Info nation: Staff requests that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to relocate underground power due to the relocation of a power vault at Chesterfield County Airport for runway lighting. This easement agreement is subject to Federal Aviation Administration and Virginia Department of Aviation approval. District: Dale e-'j, Preparers John W. Marmon Attaohmen.t s : Yes No Tine: Right, f Way Man r # 099 ^r VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY CHES TEPFI ELD COUNTY AIRPORT FOR RUNWAY LIGHTING r ,..,,�+.� +.ti-----�r+.r+-+'+^ram.^r► fly . HAkJ 4 r=.IZ- i Z-o (�71P.�C1't � Ud COun'ry /� i r �orT Legend Location Of Boundary Lines Of Right -Of -Way i 1 � r�o. r �eo3o12A4 e�!. 0 F Plat To Accompany Right-Of-WayAgreement VlfU;NM MWEMI Virginia Electric and Power Company District �I f�i j r Distr� t-Township-Borough County -City tatE IeO 1�_let Office Plat Nu ber H 4 6M04T _013 Estimate N ber Grid Number os- )7LA Date By 101 -7---Z(.,o --Ij ie:�. Is NM CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: October 26o 1994 Page 1 of ? DDZTIOTT Item Number: 8 . co 11 Subject: Appropriation of Matoaca District Three (3) Cent Road Funds ounAdministrator's Comments: County Administrator: Board Action requested: Staff recommends that the Board of supervisors appropriate $150.00 from Matoaca District Three (3) Cent Road Funds for the purchase and installation of four (4) No Parking signs. Summary of _ Information: Dr. Nicholas has requested the Board to appropriate Matoaca District Three (3) Cent Road Funds for the purchase of materials and supplies and for the installation of "No Parking" signs on Blockader Lane, a stub read in Glen 'Para subdivision. The Right of Way Office has received a request from one of the adjacent neighbors living at the intersection of Twelve Oaks Road and Blockader Lane in Glen Tara subdivision to install "No Parking" signs. Glen Tara was recorded in July 1978 and Blockader Lana was constructed as a gravel access road to the adjoining parcel for which a home had been constructed many years before. It is currently a 50' gravel stub with roadside ditches acting as a driveway to the home. This citizen has requested that due to the continuous use of the stub read by people parking their vehicles at all hours that the County install "No Parking" signs. If approved, the Department of Environmental Engineering will purchase and erect the four (4) signs for a total cost $150.00. District: Matoaca Preparers John W . Harmon Attachments: MYes Na Title. Ri ht o f Wa ana er VICINITY SKETCH APPROPRIATION OF 1 ATO.A A DISTRICT THREE (3) CENT ROAD FUNDS ,D C 0 U •. r V W z � u L LL aul�o Lrt 4 4 10 v a �a LU w VV r oCoKADEF � L LU ,I � x T .� .. • V. � i■ it #4 \ d4 f■` ; fy ��•� y • +IiYR. ��; !yy ; • j 1 /lr1 f k 1 %mdlpr:� ID,A i CI3ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: October 2.6 l 19 9 4Item Number: Report On: Developer Water and Sewer Contracts Background: 1o.A. The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between, the County and the Developer where there are no County funds involved. The report i s ,submitted to the Board members as information. Summary of Information. The following water and surer contracts were executed by the County Administrator 1. Contract Number; 93-0115 Project Name: Harbour Green Section 2 Developer: Michael McCafEery and Myrna R. McCaffery Contractor: Bookman Construction Company Contract Amount: Water Improvements -- $4 , 650 . 0o Wastewater Improvements - $9,767.00 District: Matoaca Prepared y: 61 J.E. ,Jr. County Administrator: 102 Attachments: Yes - No Agenda Item October 26, 1994 Page 2 2. Contract Number: Project Name: Developer Contractor: Contract Amount: District: 94 - 0022 Min.it Mart at Lucks Lane Larry L. Denison. Brians Water Tap .Service Water Improvements - Clover Hill 4,350.00 103 BOARD MEETING DATE 07/0.1194 07/27/94 CHESTERFIELD COUNTY ENTERAL FUND BALANCE October 19, 1994 DESCRIPTION FY95 Budgeted Beginning Fund Balance* Fund Economic Market Analysis and Survey for Central Area Flan AMOUNT (38,000) BALANCE $21941599()() 21,377,900 105 * Pending outcome of annual audit process. r CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT October 19, 1994 Board Meeting Date Description Amount Balance FY89 Excess revenue $2,119,900 $2;119y9OO FY90 Budgeted addition $12881,500 $4,001 9400 Designation from June 30, 1989 $1,5005000 $5,5013400 Fund Balance 11/22/89 Purchase of land-Cogbill Road ($630,000) t $4,871,400 12/13/89 Purchase building at 6701 West ($400,000) $434711400 Krause Road 06/30/90 Budgeted addition of excess $2,100,000 $69571,400 revenue 05113/90 Purchase medical building for ($735,000) $5,836p4OO future library site 06/27/90 Funds to purchase land for park ($6009000) $59236,400 on Lake Chesdin 06/27/90 Budgeted but not appropriated funds ($29000$000) $3,236$400 to purchase land for school and park sites F R FISCAL YEAR '91 BEGINNING JUL",1990 12/12/90 Fill dirt for cover repair at Fort ($1 80,000) $3,056,400 Darling Landfill 06/30191 Budgeted addition from FY91 $41000$000 $7)056)400 revenues 03/ 13/91 Designated but not appropriated ($1,806,800) $5,2493600 funds to cover construction 106 l contract for MH/MR1 A building if bonds are not sold in fall, 1991 FOR FISCAL YFAR'92 BEGINNING JULY 1. 1991 07/01 /91 Regional Jail Authority as ($1 000,000) $412493600 approved in the FY92 Adopted Budget (which will be reimbursed) 08/28/91 Provide funding for improvements ($315,000) $31934,600 at Northern Area Landfill to allover reallocation of General Fund dollars to recycling programs 08/28/91 Additional funding for Ban Air ($275v5OO) $316591100 Library expansion 08/28/91 Add back MH/MR building funds $1,808,800 $5)4651900 which were previously deducted for construction 11/27/91 Appropriated funds for T.V. ($115,000) $5p3501900 arraignment equipment but holding in reserve account until prices and all Costs are confirmed 03/27/92 Add back funds previously deducted $2,0001000 $71350,900 to purchase land for school and park sites 03/27/92 Funds designated for interest ($11400,000) $5,9501900 cast in FY94 due to accelerated 1988 School bond issue 04/08/92 Designated but not appropriated $2,3145800) $32636,100 funds for CenterPointe Fire Station construction in FY95 MR FISCAL YEAR `93 BEGINNING JULY 1. 1992 04/08/92 FY93 budget addition $21600,000 $6,236$100 04/08/92 FY93 Capital Projects (revenue ($19000;000) $5v236, 100 sharing roads $500,000; indus- trial access $300,000; drainage $2003000) 04/08/92 Funds to convert 1Vleado dale ($1,3869500) Boulevard building into Hopkins Road Library 04/08/92 Funds to construct lights along ($5009000) portions of Jefferson Davis Hwy 05/13/92 Funding for emergency access for ($80,000) Millside subdivision contingent upon necessary right-of-way acquisition 07/22/92 Funding for design phase of Jail ($5001000) Annex 07/22/92 Funds to purchase Castlewood ($315,000) 08/31 /92 k Budget Change Request to fund ($14vOOO) wetland study of property on Cogbill Road 09/09/92 Supplement to finish improvements ($13,400) to intersection of River and Walkes Quarter roads 09/09/92 Funds for Charter Colony Parkway ($146,000) 09/09/92 Sidewalk at Enon Library ($20,000) 11/12/92 Designated and appropriated, if ($3269000) needed, funds to cover shortfall in construction of Public safety Training Building 11/24/92 increase from FY92 Results of $661 v550 Operations 12/09/92 Unappropriated funding for TV $1159000 arraignment 12/09/92 Appropriated $1,941,200 balance ($2v7172750) plus $661,550 addition from FY92 ending fund balance and use of funds previously appropriated for T arraignment $115,000 for Jail Annex 12/09/92 Unappropriated funds from 11/12/92 $139Y980 $33849,1600 $3o349)600 $3,26%600 $2,769)600 $294541600 $2,440,600 $23427,200 $2,287,200 $21267,200 $1,941,200 $29602J50 $21717,750 $o $13%980 108 10 appropriation for construction of Public safety Training Building 12/09/92 Appropriated to cover shortfall in construction of Jail Annex 05130/93 Enon Library Sidewalk - project complete 06/30/93 Funds which were not needed for the Public safety Training Building. Interest on the bonds was sufficient to cover this appro- priation. FOR FISCAL YEAR '94 BEGINNING J U LY 1. 1993 05/12/93 Appropriated FY94 funds for cedar Springs Rural Road addition (FY94 Secondary Road Improvement) 07/01 /93 FY94 Budgeted Addition 07/01/93 FY94 Capital Projects 07/28/93 Appropriated funds to cover entire cast of Keithwood/Hylton Park Drainage project. 08125/93 supplemental revenue sharing match for FY93 to fund Ledo Road 09/08/93 Supplemental appropriation for Charter Colony Parkway 10/13/93 Transfer for Northern Area Landfill 11/23/93 Transfer from fund balance as per section 18 of the FY94 Appropriations Resolution 11/23/93 Transfer for Phase I development of the Warbro Road Athletic Complex 12/15/93 Designation for John Tyler committment pending decision ($1399980) $113,401 $186pO2O ($35pOOO) $3,500,000 ($2s7930000) ($80,700) ($200,000) ($919000) ($370,000) $2,800,000 M. $13,401 $199,421 $164,421 $39664)421 $871,421 $790p721 $590,721 $499,721 $12%721 $219295721 ($660$000) - $22691721. ($2,269;721) $o 109 4 4 F on Band Referendum date. 04/27/94 Reduce designation for John $4%400 $4%400 Tyler Community College by $49,400 to $25220,321 04/27/94 Designate funds in order to ($49,400) $0 begin advance work needed to con- struct the Christmas Mother and County Warehouse (These funds will be returned after July 1 ) 05/25/94 Reduce designation for John $500-9000 $500YOOO Tyler Community College by $500,000 to $1,720,321 05/25/94 Transfer funds to begin repairs ($500,000) $0 on the Ettrick/Matoaca and LaPrade branch libraries 08108/94 Release funds designated for $19720;321 $11720,321 John Tyler Community College 06/08/94 Loan to Health Care Commission ($1 ,0009000) $7201321 06/22/94 Transfer to Midlothian Branch Library to fully fund project ($4909100) $230,221 F R FISCAL YEAR '95 BEGINNING JULY 1 199 07/01/94 FY95 Budgeted Addition $43850,000 $5,080,221 07/01/94 FY95 Capital Projects ($3,6751000) $1,405,221 07/01/94 Return funds advanced $493400 $1,454,621 to begin construction on Christmas Mother Warehouse. 07/27/94 Transfer to Clover Hill sports ($2003000) $1,254j621 Complex 09/20/94 Return unused funds from $11,936 $1;266,557 Meado dale Library Project 09/28/94 Transfer for LaPrade, Ettrick- ($160,000) $1,106,557 Matoaca.Branch Libraries Renovation Z D LL 0 IrNT .J Co 1�— co LLI r w L z � 0 z m LL 0 F— z LU L) w W ...... I ........... I ... I ......... I ... ............................................ jr.....:::::::::::OG;:;:::::; •:.:.:.:::.... r:::':.:.:;; a ::.;::... ....... ::::. .'..'.'.may.'.'-..:.,.'.'.:.' { . ry � 1 w . tn W� W? kn W / e Cr` 4+r1 �I TH !�f 7y rl tn + r� 4 c C4 � V tn Ile ;OPA L+ 64 v ........... -- - - - ---=----- -_-- ---- - -- ---- = _ : D � o m C ❑ u L CL co 0 t� r.� I* Prepared by Accounting Department a September 30, 1994 SCHEDULE OF CAPITALIZED LEASE PURCHASES Outstanding Date original Date Balance Be a'1 Description Amount Ends 0 9 f 3 0/ 9 4 APPROVED AND EXECUTED 1.2/88 Airport State Police Hangar Additions 128,800 83,595 County Warehouse 331,200 12/00 214,955 Total 4601 000 298,F553 03/89 Geographic Information System ("GIS 11) - Automated Mapping System 310951000 1/98 1,760,000 12/89 Data Processing Equipment 21015,570 1/95 28,554 1092 School Copier 22#797 997 14,816 10/92 Schaal Copier 23j322 10/97 15,901 10/92 School Copier 18,750 10/97 12,830 09/93 School Copier 36{605 898 30,908 12 / 9 3 Real Property Lease/ Purchase 17,510,000 1.2/ 01 151545,000 0394 School Computers and Printers , 22,P591 7/9 5 2 2.591. TOTAL APPROVED 23 o 2„04 , 635 18729 253 AND EXECUTED -- - PENDING APPROVAL AND/OR EXECUTION None 112 1 LS CHESTERFIELD COUNTY PUBLIC CHESTERFIELD, VIRGINIA October 25, 1994 The Public Meeting Room 7:30 p.m. 9901 Lori Road Chesterfield, Virginia 23832 SCHOOL BOARD MEMBERS Marshall W. Trammell, Jr.- Chairman, Bermuda Harry A. Johnson, Ed. D . - Vice -Chairman, Matoaca Elizabeth B. Davis, Dale Dianne E. Pettitt, Clover Hill James R. Schroeder, D.D.S., Midlothian Thomas R. Fulghum, Superintendent AGENDA 7:30 P.M. REGULAR SCHOOL BOARD MEETING THE PUBLIC MEETING ROOM A. Call to Order, Roll Call, Flag Salute - Mr. Trammell, presiding Boy Scout Troop 825 B . Acceptance of Minutes October 11, 1994 (Regular Meeting) C. Agenda Approval D. Awards and Recognitions # 15 Partners in the Arts Grant Recipients #I7 Recognition of the Math and Science High School and the Governor's School Students E. Superintendent's Report # 16 Capital Projects Status Report #21 Omnibus Transportation Employee Testing Act - Policy Number 543 - First Reading F . Action Items 113 1. Consent Agenda Human Resources w 19 Recommended Personnel Action for 1994-95 Operations and Finance #20 Quarterly Budget Review: First Quarter 1994-95 (to be delivered) Instruction 18 Approval of Chesterfield County Gifted Education Plan #22 Nominations for School Health Advisory Board G . Non -Agenda Items H . Discussion Agenda. (No public testimony will be accepted on discussion agenda items.) I. Announcements, Communications, School Board Comments J. Executive Session (personnel, legal, land/property acquisition, discipline) - .4^ K . Adjournment General Information The Chesterfield County School Board will meet as follows for the 1994-1995 school year: July 20, 1994; August 9, 1994; September 13 and 27, 1994; October 11 and 25, 1994; November 8, 1994; December 13, 1994; January 10 and 24, 1995; February 14 and 28, 1995; March 14 and 28, 1994; April II and 25, 1995; May 9 and 23, 1995; and June 13 and 27, 1995. The executive sessions/work sessions will begin at 5:00 p.m. and will be held at the School Administration Building, , 9900 Krause Road, Chesterfield, Virginia. The regular meetings will begin at 7:30 p.m. and will be held at the Public Meeting Roam, 9901, Lori Road, Chesterfield, Virginia. If the place or time is changed, the public will be notified. Fallowing is the procedure by which the public may speak before the School Board at any of the above meetings: 1. Persons wishing to be heard on action items must notify the Superintendent's office b 2 : 00 p.m. on the day of the meeting. 2. Persons who have requested to offer public testimony will be heard when each item is considered. 2 114 3. Persons to be heard on non -agenda items will be heard during the specified section of the meeting. 4. It is requested that an individual conduct his/her presentation in three minutes; representatives of a group may speak for five minutes. 5. Public delegations. Public delegations or their representatives are required to submit in writing their request for hearing and- their proposals to the Superintendent at least five days prior to the meeting at which they wish to be heard, 3 115 I4f,R il, I�I�PPIIi1�-li�i CHESTERFIELD COUNTO BOARD OF SUPERVISORS - Page 1 of 1 -. AGENDA Meeting Date: October 26s_ 1994 _ Item Number: 14 .A.1. Subject* Presentation of Howse Joint Resolution 2003 Comity Administrator's Comments: im" County Administrator: BoardAction Requested: Summaryof Information: House Joint Resolution 2003, memorializing the death of Whaley Mason Colbert, was adopted by the Virginia General Assembly during Special Session II. All nine of Chesterfield's legislators signed this resolution. Delegate Sam Dixon, the Chief Patron, will present this resolution to the Colbert family. Preparers ATitle: AssistantCounty Administrator Doris R. De art Attachinents: Yes No q64 SPECIAL SESSION II LD262384 HOUSE JOINT RESOLUTTON NO.2Q03 Offered September 19,1994 On the death of Whaley Mason Colbert. Patrons —Nixon, Cox, DeBoer, Ingram, Reid and Watkins; Senators: Benedetti, Marsh and Martin WHEREAS, Whaley Mason Colbert, chairman of the Chesterfield County Board of Supervisors and long -tine Chesterfield civic leader, died on August 17, 1994; and WHEREAS, a lifetime resident of the Matoaca district of Chesterfield, Whaley Colbert was a 1954 graduate of Thomas Dale Nigh School, where he was an outstanding baseball ' player; and WHEREAS, a graduate of the Life Underwriters Training Council, Whaley Colbert was a 7-gear employee of the State Farm Insurance Company, winning many professional honors and awards; and long before his election to the Chesterfield Board of Supervisors, Whaley Colbert was deeply involved in his community, serving as an elder in the Greenwood Presbyterian Church; as coach of many youth baseball, football, and softball teams; as a darter member of Crime Solvers; and as a member of the board of directors of the Colonial Heights Chiidren's Theater; and WHEREAS, Whaley Colbert's civic contributions were also many and diverse, including service on the Metropolitan Richmond Convention and Visitors Bureau, the Crater Planning District Commission, the Appomattox Basin Industrial Development Corporation, and the V"irg,* is and National Associations of Counties; and WHEREAS, in his too -brief tenure on the Board of Supervisors, Whaley Colbert was instrumental in many unportant programs and initiatives} such as the development of 11 atoaca Park and the Appomattox Riverside Park at Virginia State University, the building of the Clover Hill Library, and the expansion of the Ettrick--atoaca Volunteer Rescue Squad; and WHEREAS, during his chairmanship, Whaley Colbert pursued with characteristic vigor and enthusiasm the goal of regional cooperation, participating ii the three regional summit meetings in 1993 and 1994; and WHEREAS, well known for his energy, his enthusiasm, his love for Chesterfield, and his willingness ngness to work quietly behind the scenes, Whaley Colbert leaves an enviable and enduring legacy of service to his neighbors, to Chesterfield County, and to the Commonwealth; now, therefore, be it RESOLVED by the House of Delegates, the Senate concurring, That the General Assembly note with sadness the passing of an extraordinary public servant and great friend to the people of Chesterfield County, Whaley Mason Colbert; and, be it 117 PJESOLVED FU R, That the Clerk of the Houtoof Delegates prepare a copy of this resolution for presentation to the family of Whaley Mason Colbert as an expression of the great respect in which his memory is held by the members of the General Assembly. 118 � CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: October 26, 1994 Item Number: Page 1 of L. 14..2. beet: Resolution Recognizing The Honorable Whaley M . Colbert, Posthumously, for His Contributions to Chesterfield County Countl_Administrator's Comments.0 County Administrator: BoardAction Requested: Summary of Information: A resolution of, appreciation will be presented to Mrs. Joan Colbert and members of the family on behalf of Mr. Colbert's service to Chesterfield County and as Chairman of the Board of Supervisors for 1993. See attached,. Preparers j Title; Clerk to Board of S u e r i s o r s Theresa P% Pitts # Attachments: Yes No RE COON I Z I N THE HONORA13LE WHALEY M . COLBERT FOR SERVING ON THE CHESTERFIELD COUNTY HOARD OF SUPERVISORS AND FOR HIS SERVICE TO CHESTERFIELD COUNTY WHEREAS,, The Honorable Whaley M. Colbert served on the Chesterfield County Board of Supervisors, representing Matoaca District, from January, 1992 and as Chairman of the Board from January, 1994 until his passing on August 17, 19 94 ; and WHEREAS, after being diagnosed with cancer, Mr. Colbert continued to maintain his insights and good humor while serving his Matoaca constituency at the same time fighting with much determination and courage; and WHEREAS. Mr. Colbert demonstrated exemplary leadership, courage, and insight in dealing with issues facing the County; was responsive to the needs of its citizens while maintaining the quality of life at an economically acceptable level.; and dedicated to the highest caliber in promoting Chesterfield County as a progressive and well managed governmental entity throughout the Region, State, and Nation; and WHERF S, Mr. Colbert ' s dependability, integrity, and expertise has been recognized not only by the Board, the Administration, and County residents, but also State and National officials through his active involvement and commitment to such groups as the Appomattox Basin Industrial Development Corporation; the Crater Planning District Commission; the Metropolitan Richmond Convention and Visitor's Bureau; the Tri-Cities Area Metropolitan Planning Organization; the Virginia Association of Counties; and the National Association of Counties; and WHEREAS, under Mr. Colbert's Chairmanship, the County confronted challenges and demands placed upon it by focusing on the County's relationship with its Tri--Cities area neighbors to the south bordering Matoaca District; was instrumental in providing for the addition to Matoaca Park, expansion of Phillips Fire Station, development of Appomattox Riverside Park at Virginia State University, the new Clover Hall Library, expansion of the Ettrick-Matoaca Volunteer Rescue Squad, and the County Jail Annex and construction of the Riverside Regional Nail; and HERFAE, Mr. Colbert was a major proponent for the Ettrick on the Move Community Action Project and in the development of a new community center for Ettrick Matoaca; was instrumental in receiving State funding for restoration projects at Eppington; was actively involved in the regional effort to keep Fort Lee off the Department of Defense's Base Closure list; and was a participant in the first historic Regional Summit in March, 1993 and the two ensuing Summits in October, 1993 and May, 1994; and %ZO WHEREAS., Mr. Colbert was a life-long resident of Matoaca District; was employed by State Farm Insurance Company for twenty-seven gears and maintained an office in Chester; was an elder in Greenwood Presbyterian Church serving as a teacher, trustee, chair member, and Sunday School superintendent; was actively involved in Matoaca District youth programs; served on the Board of Directors for the Colonial Heights Children's Theater; was a past member of the Chester Kiwani.s Club and the National. Grange Association; and was a member of the Petersburg Eagles. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes the untiring efforts and commitment of excellence displayed by The Honorable Whaley M. Colbert, posthumously. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors hereby presents Mrs. Whaley M. Colbert and family with a plaque inscribed as follows: Whaley M. Colbert Matoaca District Supervisor Chesterfield County January, 1992 to August, 1994 Chairman, Board of Supervisors January, 1994 to August, 1994 121 CHESTERFIELD COUNTY BOARD OF SUPERVISORS ` AGENDA Meeting Date: October 26, 1994 Item Number: .r i 1 of 2 14. A. 3, sub'ect: Resolution of Thanks to Whaley M. Colbert from the Metropolitan Richmond Visitors and Convention Bureau "MRCVB"). County Administrator's Comments: County Administrator. Board Action Requested: It is requested that the Board recognize Mr. Jack Berry, Executive Director of MRCVB who will present a resolution to the Board and Mrs. Colbert. Summary of Information: Whaley M. Colbert served on the MRCVB during his tenure on the Board. A resolution of thanks will be delivered and presented by Mr. Jack Berry to acknowledge Mr. Colbert's service to MRCVB. Preparer: Title: Deputy Co.Administrator t Bradford S. Hammer Attachments: Yes No y - , ___ -.-- =._�_* - ,.;.;,-.- < . ,'� � , - I - ,- , , , -_ I -_ , & . I ,�� I - , . ! : r � I - ,.;, - _. . I ; I ., I I' . .. 7 , . . � v - � "., I - .-, f. , .,- � - - _,� ,� � j . - .. - _- � 'L k. . , . . .. ,�,,� . - - , %*-P &�.L47. 'VA lkl�;� "4.1 , - _t I Jl -., Is . , -, , -!� %`�, _�, ,�,' - f - . * , -1: - - , �.' 7, , 1;1 - : ; _ %. r�l I t . �,� T.� � ,.I- , �, .., - j , � I- V ..'�-. I I - ,A, 4'.1 ; . - 4,-;. 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I � .1 ; , , . � . � r t �:� ' " " � , , - - : . � . ." . . . - 4 uu .� i r Meeting Date: Subi'ect.I =-- --am CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA October 26, 1994 Item Number: Page 1 of 1 14 *Be Resolution thanking Mr. Jack Shoosmith and the Retail Merchants Association for their. contribution to the Public Safety Training Center County Administrator's Comments: MENEENOW" County Administrator: BoardAction Requested: WM The Board is requested to .present a resolution to Mr. Jack Shoosmith and the Retail Merchants Association of Greater Richmond for their generous contribution to the Public Safety Training Center. Summa of Information: Mr. Jack Shoosmith of Shoosmith Brothers and the Retail Merchants Association of greater Richmond have generously provided a donation of $5,000 and $2,000 respectively to assist the County in equipping the physical training room in the Public Safety Training Center. Mr. hoosmith's unrelenting generosity to community and governmental projects is acknowledged, The Retail Merchants Association of Greater Richmond continued support for area Police departments is likewise acknowledged. The County's Police and Fire departments sincerely thank Mr. Shoosmith and the Retail Merchants Association of Greater Richmond for their support and generosity. Deputy County Administrator Preparers Titlefor Management Services Bradford S. Hammer 123 Attachments: � Yes � No RECOGNIZING MR. SACK SHOOSMITH, PRESIDENT OF SHOOSMITH BROTHERS, INCORPORATED, AND THE RETAIL MERCHANTS ASSOCIATION OF GREATER RICHMOND FOR THEIR GENEROUS DONATIONS WHEREAS. Chesterfield County has constructed., with proceeds from the 1988 Bond Referendum, a new Public Safety Training Center; and WHEREAS, the Training Center has physical training rooms designed to be used by police officers and firefighters to maintain their well being and fitness; and WHEREAS, the Bond proj ect did not provide funding for physical training equipment to outf it the training rooms; and WHEREAS, Mr. Jack Shoosmith, President of Shoosmith Brothers, Incorporated, has always been a loyal and steadfast supporter of the County's Police and Fire Departments and The Retail Merchants Association of Greater Richmond has contributed to many County projects; and WHEREAS, Mr. Shoosmith has generously donated $5,000 and The Retail Merchants Association of Greater Richmond has generously donated $2,,000 to assist the County in equipping the physical training rooms in the Public Safety Training Center. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its sincere appreciation to r. Jack Shoosmith, President of Shoosmith Brothers, Incorporated and The Retail Merchants Association of Greater Richmond for their generous donations. 124 Meeting Date: Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA October 26, 1994 IteRi Number: Resolution - Drug Free Community County Administrator's Commends: County Adininistrator: -tz=/ BoardAction Requested: Adopt attached resolution. unimar of Infor�mutiow, Page i of1 14.c. The attached resolution designates the creek of October 24 to 28,, 1994 as "Red Ribbon Week" and encourages all citizens of the County to affirm their commitment to a drug free community. Representatives of our office on Youth, Chesterfield County Schools and CADRE will be present to receive the Resolution. Prepare,-: � Q'L L NQ#'Title. Barbara L. Bennett Attachinents: M Yes � No Director, off 'ice on youth RED RIBBON WEEK OCTOBER 24 TO OCTOBER.28., 1994 WHEREAS, alcohol and other drug use in this nation has reached epidemic stages; and WHEREAS, Chesterfield County has been keenly aware of the destructive potential substance abuse represents in every community and has sought to address this issue through creation of the Drug and Alcohol Abuse Task Force, support of the local CADRE, and funding of governmental services related to substance abuse; and WHEREAS, it is imperative that visible, unified prevention education efforts by community members be launched to reduce the demand for drugs; and WHEREAS, The Virginia Federation of Communities for Drug Free Youth, Chesterfield County's CADRE, Chesterfield County Schools, and the Office on Youth are sponsoring the Red Ribbon Campaign offering citizens the opportunity to demonstrate their commitment to drug -free life styles; and WHEREAS, the Red Ribbon Campaign will be celebrated throughout Virginia during "lied Ribbon 'Leek," October 24 to October 28, 1994; and WHEREAS, private citizens of all ages, business an government employees, and professionals will demonstrate their commitment to drug -free, health lifestyles by wearing and displaying Red Ribbons during this week-long campaign. Now, Wherefore, Be It Resolved, that the Board of Supervisors of Chesterfield County does hereby support October 24 to octobert 28, 1994 as Red Ribbon week, and encourages its citizens to participate in alcohol and other drug education and prevention activities, making a visible statement that we are strongly committed to a drug -free community. Be It Further Resolved, that the Board of Supervisors of Chesterfield County encourages all citizens to pledge; THE WAY TO BE, DRUG-FREE! szs B : RedRibb. agd/Admin. Diskette #4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA I Meeting D ate : o6 ober 26, 19 9 4' Page 1 of I Item Number: 15 - Subject: PUBLIC HEARING: : To Consider the Conveyance of Right of Way along Hull Street Road, Route 360, to the Virginia Department of Transportation I ounV A,dministrator's Comments: kecx��� 4 4ff'"V4 County Administrator: Board Action Re nested: Staf f requests that the Board of Supervisors approve conveyance of a .003 acre parcel of Land to the Virginia Department of Highways and authorize the Chairman of the Board and the County Administrator to execute the necessary deed. umrn --- of Info nnation: Staff requests that the Board of Supervisors approve this conveyance The right of way is needed to make road improvements along 360. DOT has-7 requested that this parcel he donated. Staff has reviewed this request and approval is recommended. I Dishict: Midlothian Preparers �-do%n W. Harmon Attachments: Yes No Title; Ri. h f Manager " 1'�"7 _r_TmTrp_v S CB TO CONSIDER THE CONVEYANCE OF RIGHT OF WAY ALONG HULL LiTkct;hT IWAU ROUTE 360 TO THE VIRGINIA DEPARTMENT - OF TRANSPORTATION 360 ey, "N TERS ARBOUR DG C1 0F *f-? , , , 0 ALK � ROCK L p A? E & R cc I CA (KC. cc I 1A LAND', UFF Clover Hill soul SIAO loll !r IGREST won_ lr� 0 R 1: JIV07.. 2 kuu SPRING CT �1 FIR 3 mu SMNG u , A CALK MOLL CIR e. 4 17 VE 5 3W CREEK LZ IL 4? Ala 4. L& C19 Ir .26. LA CC do -1G ram 1 0- 0— Emwrr Oq ­11 1,7* 9 Oq c Z) I - IT G 144 0 qt* en 2. Qc C f e e k 7� 0 CT ag AD �p ,p 654 I jig W .A 661 d& h. 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That on thd" 26tli day.of O TOBER, 1994, at 7:00 p.m. or as soon thereafter as may be f y heard, the Board of Supervisors of Chesterfield County at its regular meeting place in the Public Meeting Room of Chesterfield County, Virginia, will consider the conveyance of a parcel of land containing .003 acres to VDOT for road improvements along Route 360, CLOVER HILL District, Chesterfield County. A more particular description of the parcel to be conveyed and further information is on file in the office of the Right of way Manager in Chesterfield County, Virginia, and may be examined by all interested parties between the hours of 830 a.m. and 5; 00 p.m., Monday through Friday.