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03-27-2002 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 27, 2002 Item Number: 2. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Government Finance Officers Association of the United States and Canada (GFOA), a national organization, each year recognizes budgets which meet certain rigorous standards. The GFOA has awarded Chesterfield the Distinguished Budget Presentation Award for the fiscal year beginning July 1, 2002. This is the 18th consecutive year that Chesterfield has won this award. This is the highest form of recognition in governmental budgeting. In order to receive the award a government must produce a document that meets certain criteria as a policy document, as an operation guide, as a financial plan, and as a communications device. Staff appreciates the support and leadership of the Board and will continue to improve the quality and effectiveness of the County's financial plan. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement Attachments: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 27, 2002 Subiect: Item Number: 5oao Resolution Honoring CJW Medical Center for Excellence in the Provision of Medical Services County Administrator's Comments: County Administrator: Board Action Requested: Approve the attached resolution Summary of Information: Mr. Warren requested the attached resolution honoring CJW Medical Center be approved by the Board of Supervisors. The CJW Medical Center has just been rated one of the top medical centers in the country. Mrs. Margaret Lewis, Chief Executive Officer is here to receive the resolution. Preparer: M. D. Stith, Title: Deputy County Administrator Attachments: Yes ~ No RECOGNIZING THE CJW MEDICAL CENTER FOR EXCELLENCE IN THE PROVISION OF MEDICAL SERVICES WHEREAS, Johnston-Willis Hospital first located in Chesterfield County in 1980; and WHEREAS, Johnston-Willis Hospital and Chippenham Hospital have now become the CJW Medical Center; and WHEREAS, the joint medical campus has received and continue to receive national recognition in the medical community; and WHEREAS, in 1999 the CJW Medical Center was recognized by Solucient, a healthcare rating company as one of the top 100 hospital complexes in the nation of overall care; and WHEREAS, Solucient also recognized the CJW Medical Center for its by-pass surgery facilities; and WHEREAS, the CJW Medical Center is continuing to grow its business in Chesterfield with a 26 million dollar surgery center, which is currently under construction; and WHEREAS, again this year the CJW Medical Center was recognized by Health Grades, another national rating corporation for its clinical excellence in the areas of cardiac surgery, stroke prevention, orthopedics, pulmonary medicine and obstetrics. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes CJW Medical Center and commends the organization, on behalf of the County, for its many achievements. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to CJW Medical Center and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of l AGENDA Meetin~l Date: March 27, 2002 Item Number:, 5.~B. Subject: Recognition of Wayne L. Tunstall, Upon His Retirement, After Serving The County For 32 Years With Dedicated Service To Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution Summary of Information: Preparer: ~---~"~' ~"~ Title: Deputy Fire Chief Paul W. Mauger Attachments: IYes {--]No # I I I RECOGNIZING SENIOR BATTALION CHIEF WAYNE L. TUNSTALL UPON HIS RETIREMENT WHEREAS, Senior Battalion Chief Wayne L. Tunstall retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on February 1, 2002; and WHEREAS, Chief Tunstall was hired on October 1, 1969; attended Recruit School Number One and Truck School Number One; and has faithfully served the county for thirty-two years in a variety of assignments; and WHEREAS, Chief Tunstall was first promoted to the position of Sergeant in January 1974, and then again to Lieutenant in December 1974; achieved the rank of Captain in July 1978; Battalion Chief in May 1984; and Senior Battalion Chief in July 1994; and WHEREAS, Chief Tunstall was recognized by the Board of Supervisors in a resolution for his exemplary performance in May 1987 when he was instrumental in successfully mitigating a volatile incident involving a major Plantation pipeline rupture at the 1-288 and Powhite Parkway construction site; and WHEREAS, Chief Tunstall was again recognized with a Unit Citation in June 1987 for his exemplary performance in commanding an extensive motor vehicle accident operation resulting in the saving of a life, involving a tractor-trailer sitting on top of a car, on fire, with a subject trapped inside; and WHEREAS, Chief Tunstall professionally performed at a head-on motor vehicle accident on Beach Road at Ironbridge Road with multiple people trapped and was yet again recognized in May 1999 with an EMS Unit Citation for his performance; and WHEREAS, Chief Tunstall displayed a caring attitude toward all of his customers, often going out of his way to help those in need, and demonstrated excellent teamwork skills by always being available to assist his co-workers, volunteers, and the citizens of Chesterfield County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Senior Battalion Chief Wayne L. Tunstall, expresses the appreciation of all residents for his contributions to the county, and extends appreciation for his dedicated service, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Chief Tunstall and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meetin~l Date: March 27 2002 Item Number: 5.c. · I I Subject: Recognition of Raymond R. Willis· Jr., Upon His Retirement, After Serving The County For 27 Years With Dedicated Service To Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution Summary of Information: Preparer: ~ ' '~'~'~~ Title: Deputy Fire Chief Paul W. Mauger Attachments: ~ Yes ~ No ]~ COO'? RECOGNIZING ASSISTANT FIRE MARSHAL RAYMOND R. WILLIS, JR. UPON HIS RETIREMENT WHEREAS, Assistant Fire Marshal Raymond R. Willis, Jr., better known around the Courthouse as ~'Rudy," will retire from the Fire and Emergency Medical Services Department, Chesterfield County, on April 1, 2002; and WHEREAS, Lieutenant Willis attended Recruit School Number 5 in 1975, and has faithfully served the County for over twenty-seven years in various assignments as a Firefighter at the Bon Air Fire Station #4 and the Ettrick Fire Station #12; as a Sergeant at the Ettrick Fire Station #12, Bon Air Fire Station #4 and the Bensley Fire Station #3; as a Sergeant and Lieutenant with the Technical Services Unit; and as an Assistant Fire Marshal with the Fire and Life Safety Division; and WHEREAS, Lieutenant Willis was recognized in 1985 as Chesterfield Fire Department's Outstanding Firefighter of the Year; nominated by the Fire Department for Employee of the Year; and selected by the Battalion staff to develop and supervise a driver training certification program for all emergency fire apparatus; and WHEREAS, Lieutenant Willis spent seventeen of his over twenty-seven years in the Technical Service Unit providing invaluable assistance to Fire, Police and other county departments; and WHEREAS, in May 1995, Lieutenant Willis, along with the Technical Service Unit staff, was recognized with a Unit Citation for his work at the Old Buckingham Apartment Fire; and WHEREAS, Lieutenant Willis has been ready to respond to every need of the Fire Department within his capability; and his dedication to public service, his willingness to work long hours without complaint, and his creativity in performing a variety of jobs have earned him the respect and admiration of the entire Fire Department. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Assistant Fire Marshal Raymond R. Willis, Jr., expresses the appreciation of all residents for his contributions to the county, and extends appreciation for his dedicated service and congratulations and best wishes upon his retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Lieutenant Willis and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 27, 2002 Item Number: Subject: Work Session on County Administrator's FY2003 Proposed Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the County Administrator's FY2003 Proposed Budget Summary of Information: This time has been set to continue work sessions on the County Administrator's FY2003 Proposed Budget. This is the fifth budget work session. On February 13th, staff presented FY2003 projected revenues and the Community Services Board budget. On February 27th, staff presented the Human Services Division budget and the School Board presented its budget. On March 11th, the Social Services Board, Police, Fire and Emergency Medical Services gave presentations. On March 13th' an overview of the County Administrator's Proposed FY2003 Budget was presented in addition to presentations by the Management Services Division and constitutional officers. This work session will include budget presentations for the Community Development Division and the Community Development Block Grant (CDBG) Program. Preparer: P~_~x.~ ~, ~/~--.~ Title: Director, Budget and Mana.qement Rebecca T, Dickson Attachments: Yes ~-~No eeoese ©OO©13 0000~3 0 0 0 0 0 0 ~ 0 ~ 0 ~ 0 ~!^aJ JaCl SJnOq ~e:IS 000038 Community Development Blook Grant Department Overview Purpose of Grants Provide Low And Moderate-Income People With · Decent Housing · A Suitable Living Environment · Expanded Economic Opportunities National Objeotive~ Serve Our Community By · Meeting Urgent Needs · Eliminating Slums and Blight · Serving Needs of Low to Moderate Income Persons History Funding History $1 $1,901,768 2000 - 2001 2001 - 2002 2002 - 2003 ~OME 000040 2000-2001 CDBG Dollars $635,398 $324,998 Bensley Ettrick Dale Bermuda Matoaca )oo County. Midlolhian Clover wide Hill $199,423 2000-2001 Housing Projects $119,378 $103,602 $99,243 Bensley Ettdck Dale Clover Midlothian Bermuda Matoaca Hill $6,370,000 Comparison of Counties 2001-2002 CDBG Allocations and Activities $1,696,000 $1,586,000 $1,452,768 Fairfax Prince Wm. Hendco Chesterfield County County County County $2,081,000 Comparison of Counties 2001-2002 HOME Allocations and Activities $721,000 $475,772 Fairfax Pdnce Wm. Hendco Chesterf~d County County County County Programs · Housing · Public Service · Public Facilities · Infrastructure · Code Enforcement · Economic Development Housing 0G0041 Housing Completed 48 Housing Projects · Emergency Home Repairs · First Time Home Ownership · Rehabilitation / Acquisition / Loans · New Constmction July 1, 2000 ~ Jtm~ 30, 20{)1 Infra~truc~ture Infra.truoture Infrastructure 3400 Feet of Sewer Pipe Installed 22 Homes Connected to Sewer July 1, 2000 ~ June 30, 200l 000042 Eoonomlo Development Eoonomio Development Eoonomio Development Jefferson Davis Incubator · 7 Tenants · $ 3,000 Monthly Income · 25 Spaces Vacant July 1, 2001 ~ Jum~ 30, 2002 Eoonomio Development Fresh Start Job Training Program · 8 Employers · 13 Trainees July 1,200~- Jane 30, 20~}1 Eoonomlo Development Business Revitalization Coordinator · 102 Small and Minority Businesses Received Technical Assistance · $ 50,000 Governor's Grant for Jefferson Davis Incubator July 1, 2000 ~ Jttne 30, 20~1 Publio Servioe 000043 Public Service Categories · Education and Leadership Development - Communities in Schools (CIS): Bellwood & Chalkley - Bensley Extended Day Program - Virginia Baptist Children's Home Tutorial Program - Friends Leadership Program · Recreation - Bensley Community Center - Ettdek Community Center - Youth Programs - Amptlaill Seniors Program Public Service Accomplishments Education and Leadership Development · Communities in Schools 1,385 · Bensley Extended Day 42 · Children's Home Tutorial 62 · Friends Leadership 5 · TOTAL 1,494 July 1, 2000- June 30, 200l Public Service Accomplishment~ Recreation · Bensley Community Center 148 · Ettrick Community Center 139 · Youth Programs 3,634 · Ampthill Senior Program 20 · TOTAL 3,941 July 1, 20Q0 ~ Junv 30, 2001 Public Facilities Public Facilities Public Facilities Camp Baker · Participants in Summer Camp 342 · Participants in Respite Care 128 · Participants in Day Support 15 · TOTnL 485 July 1, 2000 ~ June 30, 2001 0O0044 Code .=nforcement Code Enforcement Code Enforcement · 692 Zoning Complaints Opened · 626 Resolved July 1, 2000 ~ Jun~ 30, 2001 CDBGD Support of Chesterfield's 7 Strategic Goals Goal 1 World Class Customer Service 0000,~5 Objective 1.3 Be Responsive to Customers Needs Be Responsive to Cu~tomsrs N--------ds Emergency Home Repair Housing Rehabilitation Goal 2 Extraordinary Quality of Life Objective 2.1 Safe and Affordable Housing Safe and Affordable Houeing Down Payment Assistance 203k Loan Assistance Housing Rehabilitation Emergency Home Repair Objective 2.2 Capable, Confident, Compassionate Communities Capable, Confident, Compauionate Communitle~ Camp Baker Objective 2.3 Promote Educational Opportunities for Lifelong Learning Promote Eduoational Opportunities for Lifelong Learning Communities in Schools Bensley Tutorial Program Children's Home Tutorial Program Friend's Leadership Program Ettrick Parent Liaison Program Objective 2.4 Provide Recreational 8, Cultural Opportunities to All Provide Reoreational & Cultural Opportunities to All Ampthill Seniors Program Youth Recreation Programs Ettrick Community Center Bensley Community Center Objective 2.6 Well Planned, Preserved and Vibrant Neighborhoods. Wall Planned, Pre~erved and Vibrant Naighborhooda. Rayon Park Drainage Project Better Housing Infrastructure Project Boys and Girls Facilities Improvements Harrowgate Athletic Field Improvements Code Compliance Specialist I and II Goal 3 Safest & Most Secure Locality of Our Size in the U.S.A. Objective 3.1 Maintain a Well Coordinated Public Safety System Maintain a Well Coordinated Public Safety System Fire Department Capnography Equipmem Fire Department Thermal Imaging Devices Goal 4 Be a Unifying Leader of Local Government Objective 4.2 Identify Opportunities for Regional Relationships that Further Goals. Identify Opportunitle~ for Regional Relationships that Further Goals. CARES CARiTAS Camp Baker HOMEWARD Goal 5 Be the Employer of Choice Objective 5.1 Attract and Retain an Exceptional Workforce Attract and Retain an Bxceptional Workforce · Recruit Broadly · Hire on Job-Related Knowledges & Skills · Recognize and Reward Performance · Sharpen Skills Objective 5.3 Foster Employee Satisfaction, Pride and Well Being. Foster Employee Satisfaction, Pride and Well Being. Employee Involvement Recognition of Performance Premises Security Survey Goal 6 Be a Model for Excellence in Government Objective 6.3 Foster Broader Community and Citizen Involvement O0O0.5,g Fo~ter Broader Community and Citizen Involvement Citizen Proposal Review Committee Support of Community Programs Public Notices and Invitations to Comment Community Organization Newsletters Goal 7 Be the First Choice Business Community Objective 7.2 Foster a Positive Relationship Between Business and Communities Foster a Positive Relationship Between Bus:ine~s and Communitie~ Ettrick Small Business Center Business Revitalization Coordinator Jefferson Davis Incubator Business Development Loan Fund Fresh Start ~,C0053 Objective 7.4 Create a Workforce That Meets Business Needs Create a Workforce That Meet~ Busine~ Needs Fresh Start Job Training and Development Friends Leadership Development Program 2002-2003 Facts 2002-2003 Far.-ts $1,901,768 $1,869.916 Dollars Proposals Received 2001-2002 2002-2003 Proposals Funded 2002-2003 $3,970,172 $1,869,918 Funding Available Fundbg Requested 000054 2002-2003 Funding $ 448,000 HOME $1,421,918 CDBG $1,869,918 TOTAL CI 76% 2002-2003 Total Funds $1,869,918 HOME 2002-2003 Fac-ts Funding Limits Home Public Service Administration -$213,287 $44 CHODO ,200 $284,383 ~ CDBG $1,260,248 Administration Publio Service Aotivities Recommended for Funding Citizen Review Committee · Ampthill Civic Association · Bensley Civic Association · CAPAAMMD · College Park Neighborhood Watch · Ettrick Business Council · Jefferson Davis Association · Meadowbrook Community Council Ampthill Senior Program Requested $6,000 Public Service $6,000 $6,000 Committee County Recommends AdmlnlstTator Recommends Bensley Community Center Requested $50,000 Public Service 000 000 Committee County Recommends Administrator Recommends Bensley School Extended Day Program Requested $12,000 Public Service 187 Comm Ittee County Recommends Administrator Recommends Bermuda Run Resource Center Requested $5,000 Public Se~ce $5,000 $0 Committee Recommends County Administrator Recommends Chalkley Elementary After School Recreation Program Requested $11,500 Public Service $6,000 $0 Committee Recommend County Administrator Recommends Chalkley Community Pride Requested $25,000 Public Service $6,000 $0 Committee Recommends Administrator Recommends Communities in Schools Requested $42,000 Public Service 000 $2O,O0O Committee County Recommends Administrator Recommends OOOO.SG Ettrick Community Center Requested $78,000 Public Service D00 $55,000 Committee County Recommends Administrator Recommends Falling Creek Athletic Association Requested $3,000 Public Service $3,000 $0 Committee Recommends County Administrator Recommends Falling Creek Elementary School Requested $1S,000 Public Service $6,000 $0 Committee Recommends County Administrator Recommends Friends Leadership Program Requested $10,000 Public Service $3,000 $3,100 Committee County Recommends Admlnisbator Recommends Virginia Baptist Children's Home Tutodal Program Requested $10,000 Public Sen, ice 000 Recommends Administrator Recommends Youth Programs Requested $40,000 Public Service $38 000 $35,000 Committee County Recommends Administrator Recommends HOME Aotivitie~ Recommended for Funding 203K Loan Program Requested $25,000 HOME $25,000 $25,000 Committee County Recommends Administrator Recommends In-House Inspection & Rehabilitation Requested $328,000 HOME $268,000 $268,000 Committee County Recommends Administrator Recommends Interfaith Housing Construction Requested $275,000 HOME $155,000 $155,000 Committee County Recommend Administrator Recommends Eoonomio Development Aotivitle~ Recommended for Funding Ettrick Small Business Center Requested $180,000 Economic Development $150,000 $150,000 Committee County Recommends Administrator Recommends Jefferson Davis Incubator Requested $400,000 Economic Development $350,000 $315,000 Committee County Recommends Administrator Recommends Code Compliance Program Requested $119,708 Code Compliance $114,000 $0 Committee Recommends County Adminlst~a~r Recommends Camp Baker Requested $15o,000 Public Facilities $150,248 $150,248 Committee County Recommends Administrator Recommends Code Compmianoe Activities Recommended for Funding Publio Faoilitles Recommended for Funding Additional CDBG Aotlvitles Recommended for Funding Elder Homes Homeowner Rehabilitation Requested $200,000 CDBG $150,000 $100,000 Committee County Recommends AdmlnlstTator Recommends HOME 1st Time Buyer Program Requested $94,200 CDBG $94,000 $65,000 Committee County Recommend Administrator Recommends CDBG Administration Requested $279,383 Administration $279,383 $279,383 Committee County Recommends Administrator Recommends Emergency Home Repair Requested $30,000 CDBG $30,000 $30,000 Recommends Admln~trator Recommends Virginia Supportive Housing Requested $5,000 Administration $5,000 $5,000 Committee County Recommends Admln~trator Recommends OOCOGO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 27, 2002 Item Number: 8.A. Subject: Nominations/Appointments to the Drug and Alcohol Abuse Task Force County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint two members to serve on the Drug and Alcohol Abuse Task Force. Summary of Information: The purpose of the Drug and Alcohol Abuse Task Force is to study the nature and extent of substance abuse within the County and to make recommendations to the Board of Supervisors to prevent or eliminate such problems. The terms of Task Force members are at the pleasure of the board. Supervisor Humphrey has recommended that Mr. Stephen Quigley be appointed representing the Matoaca District and Supervisor Miller has recommended Mrs. Joy Walker be appointed representing the Dale District. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. J~r[~ bY ~art~e~ .... Title: Director, Youth Services Attachments: Yes ~ No NAME: CHESTERFIELD COUNTY DRUG AND ALCOHOL ABUSE TASK FORCE APPLICATION FOR APPOINTMENT HOME ADDRESS: HOME TELEPHONE: COUNTY DISTRICT: Dal WORK ADDRESS: (if student, school you attend) WORK TELPHONE: ~y ~e you interested in seining on ~e Drag and Alcohol Abuse Task Force? What special interests or qualifications would you like the Board of Supervisors to know about you in considering your nomination for appointment? I commit to attend Task Force meetings regularly and devote time to fulfill the responsibilities of the Task Force. DATE: Please return this form to Sharyl Adams. Chesterfield Youth Services, P.O. Box 40, Chesterfield, VA 23832; fax 748-1099; adamss _(~chesterfield.gov. 2002 CHESTERFIELD COUNTY DRUG, AND ALCOHOL ABUSE TASK FORCE APPLICATION FOR APPOINTMENT HOME TELEPHONE: (v3 ~ - ,,qT._t~.,..~ ~/ WORI~ ADDRESS: (ifsmden¢. school you attend) # V-StO AODt SS: Why are you interested in serving on the Drug and Alcohol Abuse T~k For~e? What sp~ial interests or qualifications would you like the Board of Snl~rvisots to k~ow about you in considering your nomination for appointmo0t? Plea:so return tlx[s form to Shary$ Admns by ma.il, fax or email. Chcsterfieid Youth Services, P.O. Box 40, Chesterfield, VA 23 832; fax 74g-1090; adamss~J_-3,,co.chestexlield.va.us 2000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 27, 2002 Item Number: 8.A.3. Subject: Nomination/Appointment to the Parks and Recreation Advisory Commission County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint one member to serve on the Parks and Recreation Advisory Commission. Summary of Information: The Commission is a panel of County citizens who will act as a liaison between the public, the Board of Supervisors, and the County Administration. The Commission will review public input concerning parks and recreation facility development and programs and will work closely with the Department of Parks and Recreation to advise on long-range planning, policy, direction, and other critical issues. Mrs. Renny Humphrey, Matoaca Midlothian District Supervisor, has recommended that the Board nominate and appoint Mr. Earl Gee to fill the vacancy of Mr. Harold McManus. The term will be effective immediately and will expire December 31, 2003. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Yes ~ No Renny B. Humphrey Board of Supervisors Matoaca District CHESTERFIELD COUNTY P.O. Box 40 Chesterfield, Virginia 23832-0040 (804) 748-1211 March 22, 2002 Mr. Earl Gee 13301 Walk Pointe Way Chesterfield, VA 23832 Dear Mr. Gee: As we have discussed, I would like to offer you an appointment to the Parks and Recreation Advisory Commission. This Board has been active in many issues from allocation of athletic facilities, to taking and assessing citizen input on parks issues to helping setup a program of background checks for volunteer coaches. The Commission meets on the first Thursday evening of each month except during the summer months. The Commission is comprised of two members from each magisterial .district a~s well as a person appointed by the School Board. I would like to ask you to serve as one of the Matoaca District representatives. ~r Youth Sports Program serves over 31,000 participants each year, and I rely on the judgment of our Parks Commission appointees to guide my decisions on policy and financial issues. I hope that you will agree to serve the County in this important role. Sincerely, Renny B. Humphrey Board of Supervisors CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 27, 2002 Item Number: 8.A.2. Subiect: Nominate/Appoint Planning Commissioner for the Matoaca District County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint Mr. Ronald Stack to the Planning Commission to fill the unexpired term of Harry Marsh, effective April 1, 2002. Summary of Information: At the request of Ms. Renny Humphrey, Matoaca District Supervisor, Mr. Ronald Stack has been asked to fill the unexpired term on the Planning Commission of Mr. Harry L. Marsh. Mr. Stack is a resident of the Matoaca District and a member of the Chesterfield Parks and Recreation Advisory Committee. Preparer: Thomas E. Jacobson Attachments: [---~ Yes No Title: Director of Planninq CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 27, 2002 Item Number: 8.B. ~.a. Subject: Resolution Proclaiming March 2002, as"Youth Art Month" County Administrator's Comments: County Administrator: Board Action Requested: Mrs. Humphrey and Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution proclaims that March 2002 be recognized as"Youth Art Month,% Preparer: ~onald J. Kappe~ ' / o',~' Title: Director, Public Affairs Attachments: Yes ~-~ No RECOGNIZING MARCH 2002, AS "YOUTH ART MONTH" WHEREAS, Chesterfield County is committed to our young citizens and their education; and WHEREAS, art education develops creative problem-solving and critical thinking abilities in students in all grade levels; and WHEREAS, art education also teaches sensitivity to the beauty of the world around us, to order and to diversity; and WHEREAS, art education helps to foster a deeper understanding of others and of multi-cultural values and beliefs; and WHEREAS, art education reinforces subject matter learned in other classroom settings; and WHEREAS, art education includes such diverse aspects as art production, art history, art criticism and aesthetics; and WHEREAS, at the federal, state and local levels, art education is a recognized component of a well-rounded public education. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes March 2002, as '~Youth Art Month" in Chesterfield County, and expresses appreciation to all Chesterfield County citizens who are instrumental in instilling in our youth a love for art, which will endure throughout their lives and enrich them and their communities. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 27, 2002 Subject: Item Number: Resolution Proclaiming April 7-13 as National County Government Week County Administrator's Comments: County Administrator: Board Action Requested: Mr. Miller requested that the following resolution be adopted. Summaryoflnformation: In recognition of the valuable leadership of counties, nationwide, this resolution is to proclaim that April 7-13 be designated as National County Government Week. Preparer:~"'~~ .~'~ Title: JD°naldJ'K/5l~1 '/ ?~ Director, Public Affairs Attachments: Yes ~ No RECOGNIZING APRIL 7-13, 2002, AS '~ATIONAL COUNTY GOVERNMENT WEEKs' WHEREAS, the terrorist attacks on the United States of America on September 11, 2002 demonstrated the need for government at all levels to be prepared to respond to a wide variety of challenges; and WHEREAS, counties are frequently the first to respond to emergency situations and are primarily responsible for planning for natural and man-made disasters; and WHEREAS, there are 3,066 counties in America, collectively responsible for the well being of more than 230 million residents; and WHEREAS, vital, day-to-day services ranging from police, fire, emergency medical services, health, urban and suburban planning, recreation, justice and many more frequently have their roots in county government; and WHEREAS, county government directly impacts on the lives of residents more frequently and dramatically than does government at the state and federal level; and WHEREAS, in these new and trying times, counties will continue to safeguard our way of life, providing citizens with the place for their voice to be heard. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes April 7-13, 2002, as ~ational County Government Week" in Chesterfield County in recognition of the leadership, innovation and valuable service provided by our nation's counties. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date= March 27, 2002 Item ~,mber= 8.B.l.c. Subject: Resolution for the F, stablishment of an Economic Development Committee to Evaluate the Business Environment of Chesterfield County County Admlnistrator, s Comments ~ County Administrator: Board Action Requested~ Staff recommends the Board adopt and execute a resolution formalizing the establishment of an Economic Development Committee that will evaluate the business environment in Chesterfield County. Summar~ of Information: The committee will be comprised of 12 to 15 Chesterfield business owners and managers, with a goal of reviewing all business issues that affect companies looking to expand or locate in Chesterfield. It will consist of small, medium and large manufacturers and non-manufacturers from all areas of the county. They will solicit additional input from other business people and organizations, as appropriate. The Department of Economic Development will provide staff support for the committee and enlist the assistance and involvement of other county departments, as required. Preparer: Ti tle: James G. Dunn Director, Economic DeveloDment Attachments .- Yes ESTABLISHING AN ECONOMIC DEVELOPMENT COMMITTEE TO EVALUATE THE BUSINESS ENVIRONMENT OF CHESTERFIELD COUNTY WHEREAS, an Economic Development Committee will be established to evaluate the business environment of Chesterfield County; and WHEREAS, the committee will be comprised of 12 to 15 Chesterfield business owners and managers, with a goal of reviewing all business issues that affect companies looking to expand or locate in Chesterfield; and in addition to identifying beneficial elements, will identify impediments that hinder business growth and make recommendations for improvement; and WHEREAS, the committee will examine ordinances, laws, regulatory policies, local processes, taxes and any other relevant issues, in order to recommend changes and enhancements that will foster more investment and job creation in the county; and WHEREAS, the committee will consist of small, medium and large manufacturers and non-manufacturers from all areas of the county; will solicit additional input from other members of the business community or representative organizations, as appropriate; and shall meet on a timely basis and conclude its analysis with a report to the Board of Supervisors within nine months; and WHEREAS, staff support for the committee will be provided by the Department of Economic Development and other county departments as required. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby adopts this resolution recognizing its participation in the Economic Development Committee and acceptance of its purpose and duties. Small Manufacturer Anderson Machine RevCar Fastners Applied Fluid Power Contact Lens Technology Medium Manufacturer Pohlig Brothers Tidewater Fibre Hoover & Strong Super Radiator Rogar Pharm. Packaging Bruce Anderson Randy Revercomb Frank Kish Fred Speaks Walter Herter Mike Benedetto George or Tori Hoover Ray Birk Tom Barron Dennis Owen Large Manufacturer Wako DuPont Philip Morris Arm-Kel Rehrig Hill Phoenix 'Small Non-manufacturer Townes E & R Sales The Wine Cellar Dibert Valve M&R '~ome Media Small Minority One Number Info Svc (Market Research Firm) Kenny Jones Medium Non-manufacturer 'Creative Memories CBI Ze~ss Dave Alwood Bob Palmer or Bob Dunn Raymond Pace Jeff Collins Harry Gellis Jeff Au man Sam or Hugh Dibert Mo Shumate Ray Lepper Engineering Services Wholesale Merch. Retail Wholesale Industrial Industrial Riggers Robbin Thompson Randy Brown Prestige Construction WOB Bruce Bolton Dick Freer Ed Green Large Non-manufacturer Land America JC Penney Call Center Columbia Gas Capital One C. Foster Bob Williams Bob Innis Trent Beck CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 ,Meetinfn Date: March 27, 2002 Item Number: 8 r ~, ~, Subiect: Accept Grant and Appropriate Funds from the Virginia Tobacco Settlement Foundation County Administrator's Comments: County Administrator: Board Action Requested: Accept a grant and appropriate funds awarded from the Virginia Tobacco Settlement Foundation. Summary of Information: The Chesterfield Community Services Board (CSB) requests authorization to accept the grant and appropriate funds from tobacco settlement funds in the amount of $38,404. The CSB will provide an additional $7,810 of in-kind services. The CSB Prevention Services, in collaboration with the Falling Creek Middle School Boys and Girls Club, Chester YMCA, Manchester YMCA, and County Parks and Recreation Department will use these funds to establish a model program called Ail Stars. The Ail Stars Program is designed to prevent high-risk behaviors including tobacco use and other drug use through the development of positive personal characteristics in young adolescents. Pre pa re Geo~g~ B~aunstein Title: Executive Director MH/MR/SA Department Attachments: [-'-~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: March 27.2002 Number Budget and Management Comments: This item requests that the Board accept a grant award in the amount of $38,404 from the Virginia Tobacco Settlement Foundation. The MH/MR/SA Department will manage these funds in a responsibility center that is separate from its operating budget over an 18-month period. The department will be providing in-kind services {personnel and space) as the local match. Preparer: ~~t ~' ~~ Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: March 27, 2002 Subject: State Road Acceptance ,County Administrator's Comments: County Administrator: Board Action Requested: Item Number: 8.B.3. Summary of Information: Clove= Hill: Stonehenge-Amesbury Matoaca: Nairn, Section 2 Midlothian: Riverton, Section C Riverton, Section D Preparer: ~/,~~¢' ' Title: Director of Environmental Engineering Attachments: Yes ~-]No TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - STONEHENGE-AMESBURY DISTRICT: CLOVER ~ MEETING DATE: 27 March 2002 ROADS FOR CONSIDERATION: REXMOOR DR REXMOOR TER Vicinity Map: STONEHENGE-AMESBURY, 9~' o_,x oe, e. oO~O TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - NAIRN, SEC. 2 DISTRICT: BERMUDA MEETING DATE: 27 March 2002 ROADS FOR CONSIDERATION: IL RD NAIRN LN NAIRN PL Vicinity Map: NAIRN, SEC. 2 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - RIVERTON, SEC. C DISTRICT: MIDLOTHIAN MEETING DATE: 27 March 2002 ROADS FOR CONSIDERATION: RA&-~rERSRIDGE CT RAFTERSRIDGE DR RAFTERSRIDGE TER RIVERTON RIDGE DR WATERSWATCH DR Vicinity Map: RIVERTON, SEC. C TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - RIVERTON, SEC. D DISTRICT: MIDLOTHIAN MEETING DATE: 27 March 2002 ROADS FOR CONSIDERATION: RIVERBELLE CT RIVERBELLE WAY WATERSWATCH DR Vicinity Map: RIVERTON, SEC. D 00007, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 27, 2002 Item Number: 8.B. 4. Su~ect: FY03 Prierity List of Primary and Interstate Needs County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve the attached priority list of highway projects and statement regarding Chesterfield's primary and interstate road needs, and forward this information to the Commonwealth Transportation Board and our Legislative Delegation. Summary oflnformation: The Virginia Department of Transportation (VDOT)will conduct a Regional Financial Planning and Programming Meeting at 10:00 a.m. on April 10, 2002, in the Nicholas Center Auditorium at John Tyler Community College. The purpose of the meeting is to receive comments from local government officials and citizens that will assist the Commonwealth Transportation Board (CTB) in updating the Virginia Transportation Development Plan for FY03. The Virginia Transportation Development Plan is comprised of the Feasibility Plan and the Capital Improvement Plan (CIP). The Feasibility Plan includes projects the CTB has not made a final commitment to advance to construction. The CIP list projects that are expected to go to construction in the next six years. VDOT's meeting provides the County with the opportunity to recommend priority projects to the CTB on Chesterfield's primary and interstate road needs. The County's Secondary Six Year Plan for improvements to the County's secondary road system will be considered by the Board of Supervisors in a separate agenda item. (Continued on next page) Preparer: R.J. McCracken Agen 518 Attachments: Title: Director of Transportation Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) The Board of Supervisors adopted a priority list of projects on June 20, 2001, and forwarded the list to the CTB for consideration at last year's Financial Planning and Programming Meeting. Staff recommends priorities remain the same. The recommended priority list is shown on Attachment A. A location map and description of each project is shown on Attachment B. A recommended statement to be presented at the public meeting is shown in Attachment C. The total cost of the recommended Chesterfield priority projects is approximately $215 million. The Richmond District consists of fourteen counties and eight cities/towns. The District's total primary and interstate construction allocation for last year was approximately $145 million, $85 million of which were General Funds authorized by the General Assembly for specific projects. Recommendation: Staff recommends: 1) The Board approve the recommended priority list of highway projects; 2) The Chairman of the Board present the approved priority list and the attached statement to the CTB at the public meeting; and 3) The approved priority list and statement be forwarded to Chesterfield County's Legislative Delegation. District: Countywide CHESTERFIELD COUNTY BOARD OF SUPERVISORS PROPOSED PRIORITY LIST OF HIGHWAY PROJECTS March 27, 2002 COST IN PRIORITY PROJECT DESCRIPTION FROM TO MILLIONS 1 Route 360 8 Lanes Swift Creek Winterpock Rd. $10.0 2 Route 10 6 Lanes A. 1-95 Ware Bottom Springs Rd. $15.0 B. Ware Bottom Spr. Rd. Meadowville Rd. $12.0 C. Route 1 1-95 $3.0 3 Route 60 6 Lanes Courthouse Rd. Old Buckingham Rd. $7.0 4 1-295 Interchange A. Meadowville Rd. -- $20.0 B. Mitigation .. $0.3 5 Centralia Road Intersect. Impr. Route 10 Chester Rd. $6.0 6 Route 360 8 Lanes Route 288 Swift Creek $3.0 7 Huguenot Road 6 Lanes Route 60 Alverser Dr. $1.5 8 Route 360 6 Lanes A. Winterpock Rd. Woodlake Pky. $5.0 B. Woodlake Pky. Otterdale Rd. $10.0 9 Powhite Parkway 4 Lanes Route 288 Coalfield Rd. $1.0 10 New Freeways Prel. Engr. & A. Coalfield Rd. Route 360 $1.5 (Powhite Pky. Ext., Right-of-Way B. Powhite Pky. Ext. 1-95 $4.5 East/West, C. East/West Freeway 1-85 $1.0 North/South) 11 New Freeway Prel. Engr. 1-95 1-295 $0.8 12 Signalization * Var. Locations Countywide -. $1.0 13 Sight & Sound Powhite Pky., Countywide -- $15.0 Barriers Route 288 14 Park/Ride Commuter Countywide -- $1.0 Facilities Parking Lots 15 Remove Tolls Powhite Pky. Ext. Chippenham Pky. Route 288 $60.0 16 High Speed Rail .- -- Chesterfield .. 17 Chippenham Pkwy. Interchange Route 60 Access .. $36.0 TOTAL $215.0 SIGNALIZATION REQUESTS RECEIVED THROUGH THE BOARD: ROUTE 360 AT LYNVIEW DRIVE & BROADSTONE ROAD POWHITE PARKWAY / OLD HUNDRED ROAD AT BRANDERMILL PARKWAY ROUTE 60 CORRIDOR SIGNAL IMPROVEMENTS ROUTE 10 AT ECOFF AVENUE & PARKER LANE ROUTE 1 AT BERMUDA HUNDRED ROAD & SAND HILLS DRIVE I RIVER ROAD AT PICKETT AVENUE I ATTACHMENT A RECOMMENDED PRIORITY LIST OF HIGHWAY PROJECTS MARCH 27, 2002 / / ( t ¢ Pdority Projects not shown on map: S IGI~q_IZATION SIGHT/SOUND BARRIERS (~) PARK/RIDE FACILITIES (~ TOLL REMOVAL, POVVHITE PKY. (~ HIGH SPEED RAIL STOP PRIORITY PROJECT A'i-FACHMENT B ] PAGE 1 OF 4 RECOMMENDED PRIORITY PROJECT DESCRIPTIONS e e Route 360 (Swift Creek to Winterpock Road) - widening to eight lanes This section of Route 360 carries 62,000 vehicles per day and this volume is expected to increase to approximately 95,000 vehicles per day by the year 2025. The County is designing the project. This project is included in VDOT's current transportation development plan. However, VDOT has put the road widening portion of this project on hold. Route 10 (Route 1 to Meadowville Road) - widening to six lanes This section of Route 10 is carrying approximately 54,000 vehicles per day and this volume is expected to increase to 62,000 vehicles per day by the year 2015. The County has completed design of Route 10 from Interstate 95 to Meadowville Road and the Commonwealth Transportation Board approved the design in Fall, 1999. Construction funds and right of way for this project are not in VDOT's current transportation development plan. Route 60 (Courthouse Road to Old Buckingham Road) - widening to six lanes This section of Route 60 is carrying approximately 41,000 vehicles per day and this volume is expected to increase to 59,000 vehicles per day by the year 2015. This project is not in VDOT's current transportation development plan. Interstate 295fMeadowville Road Interchange This interchange is needed to help promote economic development and to prevent unacceptable levels of service in the future on Route 10, Meadowville Road and North Enon Church Road. The County has completed the design and has the right-of-way needed for construction of the interchange. This project is not in VDOT's current transportation development plan. At a minimum, VDOT should be requested to provide wetland mitigation for the interchange Centralia Road (Route 10 to Chester Road) - intersection improvements, various locations Centralia Road carries approximately 11,000 vehicles per day. A high volume of truck traffic and the lack of turn lanes reduces the operational efficiency of the road. This project is not included in VDOT's current transportation development plan. Route 360 (Route 288 to Swift Creek) - widening to eight lanes This section of Route 360 carries between 52,000 and 62,000 vehicles per day and this volume is expected to increase to between 79,000 and 90,000 vehicles per day by the year 2015. Eight lanes will soon be provided eastbound in this area. This project is not in VDOT's current transportation development plan. ATTACHMENT B PAGE 2 OF 4 10. 11. Huguenot Road (Route 60 to Alverser Drive) - widening to six lanes This section of Huguenot Road is carrying approximately 42,000 vehicles per day and this volume is expected to increase to 52,000 vehicles per day by the year 2015. This project is not in VDOT's current transportation development plan. Route 360 (Winterpock Road to Otterdale Road) - widening to six lanes This section of Route 360 carries between 26,000 and 44,000 vehicles per day and this volume is expected to increase to 50,000 vehicles per day by the year 2015. This project is not included in VDOT's current transportation development plan. Powhite Parkway (Route 288 to Coalfield Road) - widening to four lanes This section of Powhite Parkway carries approximately 19,000 vehicles per day and this volume is expected to increase to 40,000 vehicles per day by the year 2015. Part of this project is being constructed with the Route 288 Project. This project is not being totally completed with the Route 288 project and should remain on the County's priority list. Powhite Parkway Extension; East-West Freeway; North-South Freeway Preliminary engineering and right-of-way acquisition is necessary for the County's "outer beltway" (Powhite Parkway Extension from Route 288 to Route 360, East-West Freeway from Route 360 to Interstate 95, and North-South Freeway from East-West Freeway to Interstate 85) Preliminary engineering is needed to properly identify the location of the "beltway." Right-of- way should be acquired where growth threatens to block the corridors. This project is not in VDOT's current transportation development plan. New Freeway (I-95/I-295 Connector.) Preliminary engineering is required for a connector between Interstate 95 in the Walthall area and Interstate 295. The eastern area of the County has been designated for major commercial/industrial development and this area of the County is developing rapidly. As development occurs, Route 10 (from Interstate 95 to the Appomattox River) will be the major highway serving the area. Route 10 will not accommodate the expected traffic from the commercial/industrial developments. Extending the County's planned East-West Freeway from Interstate 95 to Interstate 295 will help reduce traffic on Route 10. Preliminary engineering is needed to determine the feasibility of this connector. This project is not included in VDOT's current transportation development plan. ATTACHMENT B PAGE 3 OF 4 12. 13. 14. 15. 16. 17. Signalization (Countywide) The installation of traffic signals is needed at various intersections. Signalization requests on primary roads received through Board members include: Route 360 at Lynview Drive, Route 360 at Broadstone Road, Route 10 at Ecoff Avenue, Route 10 at Parker Lane, River Road at Pickett Avenue, Route 1 at Bermuda Hundred Road, Route 1 at Sand Hills Drive and signal improvements along the Route 60 corridor. VDOT's current transportation development plan includes approximately $200,000 each year for signalization needs throughout the entire Richmond District. Sight and Sound Barriers (Countywide) These barriers are needed to reduce the impacts of the roadways on adjoining neighborhoods. This project is not included in VDOT's current transportation development plan. Park and Ride Facilities (Countywide) Preliminary engineering is required to identify potential park and ride facility locations. These facilities will be needed in the future to help reduce Countywide traffic congestion. This project is not included in VDOT's current transportation development plan. Remove Tolls on the Powhite Parkway Funding is needed to retire the debt on Powhite Parkway from Chippenham Parkway to Route 288 and allow the tolls to be removed. This project is not included in VDOT's current transportation development plan. Itigh Speed Rail Stop Funding is necessary to develop high speed rail service in Chesterfield County and the region. This project is not included in VDOT's current transportation development plan. Chippenham Parkway / Route 60 Access The Board provided funds for a land use and transportation plan for the Route 60/Chippenham Parkway area. Additional access to Cloverleaf Mall, from Chippenham Parkway, would be provided by a new Chippenham Parkway Interchange. This new interchange would provide relief to traffic congestion along Route 60 at Chippenham Parkway, improve access to existing development, and provide access to undeveloped land located south of Cloverleaf Mall. This project is not included in VDOT's current transportation development plan. ATTACHMENT B PAGE 4 OF 4 VDOT ' s FY03 Regional Financial Planning and Programming Meeting April 10, 2002 I am Kelly Miller, Board of Supervisors. Chairman of the Chesterfield County I appreciate the opportunity to appear before you today to present some of Chesterfield County's primary and interstate road needs. For the record, I am submitting highway projects. In the interest Chesterfield County's I believe you have a of time, I will only priority list of copy of the list. address our highest priorities. First, let me thank the Department for the progress we have seen on projects in Chesterfield County over the past years. Chesterfield County has worked closely with the Department to reduce cost and expedite the construction of road projects in the County. We are disappointed to learn that the Department has halted work on a number of projects in the County. ATTACHMENT C PAGE 1 OF 3 In particular, development of our number one priority project, Route 360 from Swift Creek to Winterpock Road, has been stopped by the Department. This project was funded in the current transportation development plan and yet work on the road widening portion of the project has been stopped. Both the County and the Department have worked towards getting this project constructed to help alleviate congestion along the 360 corridor. I ask that the Department take the necessary actions to get this project back on track and under construction this year. Route 10 in the Enon area is our second priority project. It needs to be widened to six lanes from Route I to Meadowville Road. In September 1999, construction plans for the widening of Route 10 from 1-95 to Meadowville Road were approved by the Commonwealth Transportation Board. This project is ready to go to construction if the funding were in place. The project could be constructed in phases with the first phase being the section from 1-95 to Ware Bottom Spring Road. ATTACHMENT C PAGE 2 OF 3 The third priority I would like to discuss is the Route 60 Project from Courthouse Road to Old Buckingham Road. This section of Route 60 needs to be widened to six lanes. Traffic volumes on this corridor are already heavy and are expected to increase in the future. should relieve some of Widening of this section of Route 60 the traffic problems we are experiencing on Old Buckingham Road. In closing, let me thank you, Mr. Kornblau, the Central Office, District and Residency Staff with whom we work on a daily basis, for all of their help. We look forward to working with you in the future. I will be glad to answer any questions. ATTACHMENT C PAGE 3 OF 3 Meetin~l Date: Subiect: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 27, 2002 Item Number: Lease of Property for the Planning Department Page I of 3 8.B.5. County Administrator's Comments: County Administrator: Board Action Requested: Approve a lease with CS Development Company, Inc, L.L.C., for 2697 square feet of office space at Court Square and a sub- lease with Lifestyle Builders for the Planning Department Long Range Planning Branch and authorize the County Administrator to execute the lease agreements; subject to final negotiation and approval by the County Attorney. Summary of Information: On July 25, 2001, the Board approved a lease of 540 square feet of space for the Planning Department's Long Range Planning Branch. The Board subsequently approved additional staff for the Western Rt. 360 Plan project, and that space is now, at 90 square feet per person, inadequate. These positions require connection to the County's fiber-optic computer network backbone due to their extensive use of the County's Geographic Information System, or GIS. This Court Square location is the only leased space available that is connected to the County's fiber optic system. It is anticipated that seven positions will occupy this area. In addition, County staff is reviewing options to alleviate space concerns in other departments through use of space in this new location. District: Dale Preparer: John W. Harmon Attachments: ~-~ Yes No Title: Ri,qht of Way Mana.qer # 0000S5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Planning has negotiated a new 5-year lease for 2697 square feet of office space from August 1, 2002 through July 31, 2007 with the following annual rents: August 1, 2002 - July 31, 2003 August 1, 2003 - July 31, 2004 August 1, 2004 - July 31, 2005 August 1, 2005 - July 31, 2006 August 1, 2006 - July 31, 2007 $43,152.00 $44,878.08 $46,673.20 $48,540.12 $50,481.72 In addition, Lifestyle Builders has agreed to sub-lease to the County an office for $100.00 per month until the permanent space is available. Funds for FY 2002 are in the operating budget. Future years rent payments are subject to annual appropriation by the Board. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetino Date: March 27.2002 Number Bud.qet and Mana.qement Comments: The Board of Supervisors is requested to authorize a new lease for the Department of Planning at the Court Square Office Building. The existing space is inadequate and new space is required to accommodate staff. The department currently leases a much smaller space (540 sq. ft.) in the same building at an annual lease of $8,700. The annual rent for this space (2697 sq. ft.) is approximately $43,200 for August 1, 2002 through July 31, 2003. The department can cover the FY2003 cost within the proposed FY2003 appropriation. These costs in fiscal year 2004 will have to be addressed in the budget process. Preparer: ~~t ~~ /-~/~ Rebecca T. Dickson Title: Director, Budget & Mana.qement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 27, 2002 Item Number: 8.B.6.a. Subject: Acceptance of Two Parcels of Land Along the North Right of Way Line of Hull Street Road from Carroll Foster, Incorporated County Administrator's Comments: County Administrator: BoardActionRequested: Accept the conveyance of two parcels of land containing a total of 0.191 acres along the north right of way line of Hull Street Road from Carroll Foster, Inc. and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Distric, t; Matoaca Preparer: ~"~ 7.J. ~'~ Title: John W. Harmon Attachments: Right of Way Manaqer I~ARGIE I~. FREEA4AN L I'D PARTNERSHIP GPIN- 70 7-689-98,~ 1-00000 OARROLL FOSTER INC. o.o. 2972, b~,. 844 GPIN-708-SG8-42JO-O0000 'J18724 HULL STREET RD. D.B. 1820. PG. 958 ~16800 HULL S~E~ RD. PLA T SHOWING O. !9 ! ACRE OF LAND CO. PROJ J01-043~ <~ CO. SITE PLAN J02PRO 198 EN~R. 0 100 200 ~ 8u DWJ , ~ DA~: 02-22-02 ~ · BCHITE~ · ~BINB · 8U~ORB THE COUNTY OF CHESTERF/ELD IWATOAOA DISTRICT, CHESTERFIELD COUNTY ~RGINIA l'O BE DEDICATED CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 27, 2002 Item Number: 8.B. 6 .b. Subiect: Acceptance of a Parcel of Land for Proposed Watermill Parkway from Watermill Properties, L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 7.563 acres for proposed Watermill Parkway from Watermill Properties, L.L.C. and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: ~::~ ~.J. C~ ~'~'~ Title: John W. Harmon Attachments: Yes ~---'] No Ri.qht of Way Mana.qer / / / / CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 27, 2002 Item Number: Subiect: Acceptance of Two Parcels of Land for Proposed Watermill Parkway from Reservoir Land Associates County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing a total of 5.927 acres for proposed Watermill Parkway from Reservoir Land Associates and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca John W. Harmon Attachments: F---] No Title: Right of Way Manager OGCOOG CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 27, 2002 Item Number: 8.B.6.d. Subject: Acceptance of a Parcel of Land for the Extension of Wilfong Drive from William B. and Gene H. DuVal County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 1.118 acres from William B. and Gene H. DuVal and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 1.118 acres for the extension of Wilfong Drive. This dedication is for the development of Oaklake - Herbert. District: Clover Hill John W. Harmon Attachments: Title: Ri,qht of Way Mana,qer ~OClOl '0 i CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: March 27, 2002 Item Number: 8.B.7.a. Subiect: Approval of Water Contract for 10761 Cherokee Road, Contract Number 01-0276 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 175 L.F.± of 8" off-site water lines. In accordance with the ordinance, the Developer is entitled to refunds for the cost of the off-site improvements. Developer: Contractor: Nelson Fisher C. D. French Excavating Contractors, Inc. Contract Amount: Estimated County Cost for Off-site ........... $1,700.60 Estimated Developer Cost ..................... $8,779.75 Estimated Total ............................. $10,480.35 Code: (Refunds thru Connections - Off-site) 5B-572VO-E4D District: Midlothian Preparer: ~c~ Title: Director of Utilities Attachments: Yes [~ No 00ci0a VICINITY SKETCH 10761 Cherokee Road County Project # 01-0276 10740 Proposed 8" Waterline County Project # 01-0276 0730 10800 10760 10731 10761 10724 10771 Fisher, Nelson H.C. & Hunter W. GPIN 7447260620 Chesterfield County Department of Ufllitie~ Development Section CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 27, 2002 Item Number: 8. B. 7. b. Subiect: Approval of Water Contract for Watermill Parkway/Woolridge Road Extension, Phase I, Contract Number 00-0037 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 1,980 L.F.± of 16" oversized water lines. The Developer is required to have a 12" water line to serve his development. Staff has requested that the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Contractor: Reservoir Land Associates R.M.C. Contractors, Inc. Contract Amount: Estimated County Cost for Oversizing ........ $44,145.00 Estimated Developer Cost ................... $126,887.00 Estimated Total ............................ $171,032.00 Code: (Refunds thru Connections - Oversizing) 5B-572VO-E4C District: Matoaca Preparer: ~c~ Title: Director of Utilities Attachments: Yes [-~ No #O0O1O5 VICINITY SKETCH Watermill ParkwaytWoolridge Road Extension Phase I Projec[ Number 00-0037 Proposed W ate rlir atthe Chasterfield C ou nty D · partm e nt of U tilitie~ Development Section CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 27, 2002 Item Number: 8. B. 8. a. Subiect: Approval of Utility Contract for Bermuda Crossroads Market Place Shopping Center, Contract Number 98-0064 County Administrator's Comments: ~.~_.~ ¢~. /~~ County Administrator: ~_, Board Action Requested: Staff recommends that the Board of Supervisors approve this revised contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 740 L.F.± of 12" oversized water lines. The Developer is required to have an 8" water line to serve his development. Staff has requested that the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Contractor: Bermuda Crossroads Marketplace L.C. Gerald K. Moody Contract Amount: Estimated County Cost for Oversizing ......... $8,010.00 Estimated Developer Cost ................... $229,240.77 Estimated Total ............................ $237,250.77 Code: (Refunds thru Connections - Oversizing) 5B-572VO-E4C District: Bermuda Preparer: ~c~ Title: Attachments: Yes [~ No Director of Utilities 00~07 VICINI~ SKETCH Bermuda Crossroads Market Place Shopping Center coun~ Project # 98-0064 LakeRoad cou C hesterfield C ou n~/ D e partme nt of Utilities Development Section CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 27, 2002 Item Number: 8.B.8.b. Subiect: Approval of Utility Contract for Oak Park - Section 2 and 3, Contract Number 00-0307 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 657 L.F.± of 8" off-site water lines. In accordance with the ordinance, the Developer is entitled to refunds for the cost of the off-site improvements. Developer: Contractor: Gray Land and Development Company LLC Castle Equipment Corporation Contract Amount: Estimated County Cost for Off-site ........... $6,743.30 Estimated Developer Cost ................... $107,364.45 Estimated Total ............................ $114,107.75 Code: (Refunds thru Connections - Off-site) 5B-572VO-E4D District: Midlothian Preparer: ~c~ Title: Director of Utilities Attachments: Yes ~-] No VICINITY SKETCH Oak Park Sec. 2 & 3 County Project # 00-0307 Queenspark Sec. A-1 Subdivision Proposed Oak Park Sec. 2 & 3, Subdivision The Gardens At Bellgrade Sec. 1 Subdivision Proposed 8" Water Line County Project ://: 00-0307 Chesterfield County Department cf Utilities Development Section CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: March 27, 2002 Item Number: 8. B. 9. a. Subject: Set Public Hearing for Appropriation of up to $1,355,200 for Comprehensive Services County Administrator's Comments: /~~~ //~,~/,~ ;~ ~ ~ County Administrator: ~ Board Action Requested: Staff recommends the Board of Supervisors set April 10,2002 for a Public Hearing for the appropriation of up to $1,355,200 for Comprehensive Services, including $905,200 in state funds, $248,500 from general fund non- departmental appropriations, and $201,500 from schools. Summary of Information: This item requests the Board to set a date for a Public Hearing regarding the appropriation of up to $1,355,200 in additional funding for Comprehensive Services. Of the $1,355,200, the State will provide $905,200 and the locality will provide the local match totaling $450,000. The local match requirements for the additional state funds will be provided from general fund non-departmental appropriations ($248,500), and an additional school contribution ($201,500). The FY2002 budget was set based on state-provided figures assuming a three year average of expenditures. The funding requested is mandated and sum sufficient to provide for services for at-risk youth in Chesterfield County. This request for additional appropriation is a direct result of increases in the number of children served (approximately 200 children year to date) and the increase cost of providing those needed services. The Board previously appropriated $200,000 from FY2001 countywide results of operations in November 2001 to address these increased costs. The $248,500 included in this item will bring the total additional general fund appropriation to $448,500. Bradford S. Hammer Attachments: ~-~ Yes No Deputy County Administrator for Human Services CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: March 27. 2002 Number Bud.qet and Management Comments' This item requests that a public hearing be held regarding the appropriation of up to an additional $1,355,200 for Comprehensive Services. The additional appropriation requested is a direct result of increases in the number of children serviced and the cost of services. Of the additional funding, $905,200 is to be provided by the State, $248,500 is from general fund non-departmental appropriations, and $201,500 is from schools. An additional $200,000 in general funds was appropriated from FY2001 countywide results of operations in November 2001, making the total additional general fund appropriation $448,500 for the year. Rebecca T. Dickson Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: March 27, 2002 Item Number: S.B. 9.b. Subject: Set a Public Hearing for April 10, 2002 to Consider Amendments to Section 14-19 of the Code of the County of Chesterfield Relating to Curfew for Minors County Administrator's Comments: //~~E,4~c~ /~ County Administrator: Board Action Requested: Staff recommends setting a public hearing for April 10, 2002 to consider amendments to the curfew ordinance. Summary of Information' The chief judge of the Juvenile and Domestic Relations District Court has requested the County to clarify the county ordinance that establishes a curfew for minors. State law requires courts to dispose of curfew violation cases in the same manner that the court disposes of cases involving children who are truant from school, have run away from home, or are in need of special services. These cases are called "Children in Need of Services" cases and "Children in Need of Supervision" (collectively "CHINS" cases). The County Code does not currently reference the state law requirement to treat curfew violations as CHINS cases. As a result, there has been some confusion whether curfew violations should be treated like misdemeanors, similar to other violations of the County Code, or treated like CHINS cases. The proposed amendment clarifies that curfew violations will be treated like CHINS cases. The County Code also penalizes parents who permit their children to violate the curfew ordinance. The state enabling law makes no provision for penalizing the parents of curfew violators and therefore this provision should be de[ete~L~ ~taff recommends setting a public hearing to consider ordina e ts Preparer: Title: County Attorney · 0600 (23) :55884.3 (55753.17 Attachments: Yes No # ., AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 14-19 RELATING TO CURFEWS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14-19 of the Code qf the County o_f Chester_field, 1997, as amended, is amended and re-enacted to read as follows: Sec. 14-19. Curfew for minors. (a) It shall be unlawful for any child under the age of 18 years to be upon the streets or in other public places in the county between 11:00 p.m. and daylight of the following day unless accompanied by a parent, guardian or some adult person lawfully in charge of such child. (be) This section shall not be construed to prohibit children under 18 years of age from discharging their employment duties or attending religious, school or civic organizational functions unaccompanied by a parent, guardian or other adult person. .(9_) Pursuant to § 15.2-926 of the Code of Virginia, a violation of this ordinance by a minor shall be disposed of as provided in §§ 16.1-278.4 and 16.1-278.5 of the Code of Virginia. (2) That this ordinance shall become effective immediately upon adoption. 0614:55753.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: March 27, 2002 Item Number: 8.B.~_0. Subject: Transfer $2,000 from the Dale District Improvement Fund and $2~000 from the Matoaca District Improvement Fund to the Parks and Recreation Department to Install Additional Light Post Fixtures for the Expanded Portion of the Horse Ring located at the County Fairgrounds County Administrator's Comments: County Administrator: Board Action Requested: Transfer $2,000 from the Dale District Improvement Fund and $2,000 from the Matoaca District Improvement Fund to the Parks and Recreation Department to install additional light post fixtures for the expanded portion of the horse ring located at the County Fairgrounds. Summary of Information: Supervisors Miller and Humphrey request that $2,000 from the Dale District Improvement Fund and $2,000 from the Matoaca District Improvement Fund be transferred to the Parks and Recreation Department to install additional light post fixtures for the expanded portion of the horse ring located at the County Fairgrounds. The County is legally authorized to donate public funds to the Parks and Recreation Department to make capital improvements on County property for a public purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Rebecca T. ~ickson Title:Director, Budget and Management 0422:56723.1 Attachments: Yes ~-] No ~ ~ DISTRICT 'MP~OV a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding ~ ~ request? ~ ~ . '~ If an organization is the applicant, what is " the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) . .. Whet isJ~J~-amount of funding you are ~ Describe in detail the funding request and how. the. money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 15:10 E~4 "~14131 P.01 Page 2 If applicant is an organization, answer the following: Is'the organization a corporation? Yes Is the organization non-profit? Yes Is the organization tax-exempt? Yes No No No °, What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? 0407:23380.1 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- TOTAL P.02. MAI~-I c:J--L:::~ 15:10 804 "~514131 P. 02 CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page I of 2 Meeting Date: Subject: March 27, 2002 Item Number: Appropriation of Federal Emergency Management Association, Assistance to Firefighters Grant Program Funds to Develop and Deliver a Senior Citizen Fire and Life Safety Public Education Program County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate $73,738 in grant funds for the implementation of a Senior Citizen Fire and Life Safety Public Education Program. Summary of Information: These funds were the result of being awarded a grant from the Federal Emergency Management Association, Assistance to Firefighters Grant Program. This funding will be utilized to develop and deliver a Senior Citizen Fire and Life Safety Public Education Program. This will include development, printing and instructor costs. In addition, the program will provide funding for smoke detector purchases and installation for senior citizens in Chesterfield County, Virginia. This grant requires a 30% local cash match by the department, which will be $31,602. These funds will come from the existing Fire and Life Safety budget and from additional grant awards. Preparer: ,~~ ~ Title: Chief of Department Stephen A. Elswick Attachments: -----]Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: March 27. 2002 Number Budget and Mana.qement Comments: This item requests that the Board accept a grant award in the amount of $73,738 from the Federal Emergency Management Association and appropriate those funds for a senior citizen fire and life safety program. The Fire and EMS Department will manage these funds in a responsibility center that is separate from its operating budget. The department will be providing in-kind services as the local match, the funding for which is included in its existing operating budget. Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 27, 2002 Item Number: 8.B.12. Subiect: Request to Aid Gray Land and Development Company in the Acquisition of Offsite Water and Temporary Construction Easements for Founders Bridge County Administrator: Board Action Requested: Authorize Right of Way Staff to aid Gray Land and Development Company Inc. in the acquisition of water easements, temporary construction easements and emergency access easements to serve the Founders Bridge development; subject to the developer executing a contract agreeing to pay all costs. Summary of Information: Gray Land and Development Company has requested that the County aid in acquiring offsite easements that will provide water and emergency access to serve to the Founders Bridge development. The 16" water lines from Winterfield Road through Founders Bridge will provide an additional feed to Rosemont and Salisbury and will improve service to citizens that experience problems during high volume use periods. Approval is recommended. District: Clover Hill Preparer: ~,-~ 'zJ. c~,,,,-~.., Title: John W. Harmon Attachments: No Ri.qht of Way Manaqer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: March 27, 2002 Item Number: 10 .A. Subject: County Administrator's Comments: County Administrator: Developer Water and Sewer Contracts Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 01-0043 Project Name: Poe @ Mockingbird Developer: Seniard, LLC Contractor: Infracorps of Virginia, Inc. Contract Amount: Water Improvements - Wastewater Improvements - District: Matoaca Title: $11,600.00 $56,258.00 Director of Utilities Attachments: ~-~ Yes No Agenda Item March 27, 2002 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0150 Ashley Forest, Section C Westbridge Development, Inc. Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Bermuda $116,695.00 $161,228.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0278 Cameron Bay, Section A Cameron Bay, LC Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Matoaca $94,328.00 $199,127.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0442 Play-N-Learn Midlothian Turnpike Golden Properties, Incorporated Bookman Construction Company Water Improvements - Matoaca $8,000.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 27, 2002 Item Number: 10.B. Su~ect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases Coun~ Administrator's Comments: County Administrator: Board Action Reauested: Summary of Information; Preparer:-- ~ B.~ msey~/Lane a Attachments: Yes ~-]No Title: County. Administrator BOARD MEETING DATE 07/01/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 & 12/19/01 11/14/01 & 12/19/01 11/14/01 & 12/19/01 11/14/01 & 12/19/01 11/14/01 & 12/19/01 CHESTERFIELD COUNTY GENERAL FUND BALANCE March 27, 2002 DESCRIPTION FY2002 Actual Beginning Fund Balance Designation for Health Center Commission Designate excess revenue (County) for non- recurring items in FY2003 Designate excess expenditures (County) for non- recurring items in FY2003 Designate excess revenue (Schools) for non- recurring items in FY2003 FY01 Results of Operations - Schools unspent General Fund Transfer FY01 Results of Operations - FY02 One cent tax rate decrease - Jan. - June (County) FY01 Results of Operations - FY02 One cent tax rate decrease - Jan. - June (Schools) FY01 Results of Operations - Schools - Bailey Bridge Middle School Design AMOUNT (1,5OO,000) (2,636,670) (9,441) (6,088,836) (1,232) (242,285) (546,715) (25O,OOO) FY01 Results of Operations - Fire (626,100) FY01 Results of Operations - Police (500,000) FY01 Results of Operations - Libraries FY01 Results of Operations - Environmental Management Program (90,600) (300,000) FY01 Results of Operations - CSA Shortfall (286,635) BALANCE $48,351,214 $46,851,214 $44,214,544 $44,205,103 $38,116,267 $38,115,035 $37,872,750 $37,326,035 $37,076,035 $36,449,935 $35,949,935 $35,859,335 $35,559,335 $35,272,700 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT March 27, 2002 Board Meeting Date Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 Amount 4/4/01 FY02 Budgeted Addition 8,800,000 (7,579,700) (85,000) 4/4/01 FY02 Capital Projects 7/25/01 County's Master Plan Update 9/26/01 Video equipment for Circuit and General District Courts (90,000) (70,000) (170,000) 360 West Corridor Plan 11/14/01 Building Improvements (County Administration) 11/14/01 Security Enhancements (MH/MR and County Administration) (107,000) ~27~2 Consultant study to develop revitalization/development strategy for the Cloverleaf Mall Area. (50,000) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 Prepared by Accounting Department February 28, 2002 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 $31.409,90_6 Date Ends 11/19 05/04 11/21 03/05 03/06 09/05 07/05 Outstanding Balance 02/28/02 $14,490,000 21,774 13,725,000 570,755 17,233 15,462 216,106 $29,056.330 PENDING EXECUTION Description None Approved Amount CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 27, 2002 Item Number: 10 .C. Subject; Roads Accepted into the State Secondary System County_ Administrator's Comments: County Administrator: Board Action Requested; Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: Yes ~'~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: March 27, 2002 Item Number: 16.A. Public Hearing to Consider the Appropriation of $1,101,080 Refund Received from the Riverside Regional Jail Authority County Administrator: Board Action Requested: Hold a public hearing to consider the appropriation of the $1,101,080 per diem refund received from the Riverside Regional Jail Authority. The refund will be used to offset the expected shortfall in the FY2002 regional jail budget. Summary of Information: This date has been advertised to hold a public hearing to consider the FY2002 budget amendment to appropriate $1,101,080 received from the Riverside Regional Jail Authority (RRJA) as a refund for per diem payments. RRJA generated excess funds last fiscal year in the amount of $3,772,929. Excess revenue was generated by the RRJA selling beds to federal agencies, contracting with the State to hold inmates under the Jail Contract Bed program, and selling beds to non-member jurisdictions. The Authority voted to refund, to participating localities, $2,772,929, of which $1,101,080 is Chesterfield County's share. The remaining $1,000,000 will be deposited into the RRJA expansion fund. Rebecca T. Dickson Title: Director, Bud.qet and Manaqement Attachments: ~-~ Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~ Date: March 27, 2002 Summary of Information (Cont.): The average daily population for Chesterfield County at the Regional Jail in FY2000 was 232.4. In FY2001, the average daily population was 282.4. The average daily population for the current fiscal year, through October, is 442.5. Required relocation of inmates at the local jail due to a renovation project and more arrests and subsequent convictions are two factors contributing to the uncharacteristically high population at the Regional Jail. It is believed that if current factors remain constant, the average daily population for the twelve-month period could easily be 429, at a cost of approximately $5,791,045. The current fiscal year budget for per diem payments, based on the Regional Jail's budget submission, is $3,713,900. This would cause overspending of more than $2 million. The refunded $1.1 million will be used to offset a portion of the projected overspending and will make the revised FY2002 RRJA budget equal $4,869,980. It is uncertain as to whether revenue excesses and refunds will be generated in the future. As the member jurisdictions continue to increase their utilization of beds, it will gradually force the removal of the federal inmates, Jail Contract Beds, and non-member jurisdictions in order for the facility to accommodate the needs of its member jurisdictions. An Affiliate of Media General Advertising Affidavit (This is not a bill, Ple~se pay from invoice) P. O, Box 85333 Richmond, Virginia 23293-000'~ (804) 649-6000 fixate Code DescriPtion TAKE NC)TICETAKE NOTICE THAT THE FtC)ARD O 2_00 x 2t.00 209.48 Media Genera~ Publisher of ATTACH HERE THE RICHNION D TINIES-DISPATCH This is to certify that the attached TAKE, N©TICETAKF, N©T'IC[ was Published by Richmond NeWspapers, Inc. ~n the City of R~chm~d, Stat~ of Virginia, on the following dates: 03/20/2002 The first insertion being given Sworn to and subscribed before State of Virginia City of RichmOnd My Commission expires THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THAN YOU PUBLIC HEARING %1 - ? p.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE APPROPRIATION OF REFUND FROM THE RIVERSIDE REGIONAL JAIL SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED iN ORDER. THANK YOU. 1 2 3 4 5 6 7 8 9 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. NAME No one spoke on this issue ADDRESS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: March 27, 2002 Item Number: 16.B. Subject: Public Hearing on Proposed Ordinance Amendments Relating to Department of Utilities Fee Changes County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing to Adopt the Attached Amendments Relating to Utilities Fee Changes Summary .of Information: This date and time has been scheduled to hold a public hearing on proposed Utilities ordinance fee changes. The current rate structure requires that the cost of projects that provide additional capacity to support continued development be recovered from capital cost recovery charges. To provide the required funds, it is necessary to increase the water capital cost recovery charge (water connection fee) by $1,000 for an equivalent residential unit. Effective July 1, 2000, the Board of Supervisors approved the first of a planned four-year, phase-in of this increase from $2,592 to $2,842. The rate was increased a second time from $2,842 to $3,092 effective July 1, 2001. For FY2003, staff is recommending a continuation of the phase-in with a third $250 increase from $3,092 to $3,342 effective July 1, 2002. A fourth increase of $250 is planned for FY2004; however an evaluation will be made prior to any recommendation. The proposed ordinance is attached. Rebecca T. Dickson Title: Director of Budqet and Manaqement Attachments: Yes ~ No l#0001,30I AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 18-22 RELATING TO WATER CONNECTION FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 18-22 of the Code o_f the Coun~ qf Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-22 Connection fees. ooo (b) The capital cost recovery charge shall be: Customer Class Meter Number Size of ERU's (inches) per Unit Capital Cost Recovery Charge Water Wastewater (i) For a dwelling, single-family, 5/8 including townhouses, mobile homes that are not located in a mobile home park, and individually metered multi- family dwelling units. (ii) For a dwelling, two-family 5/8 (per unit) (iii) For mobile homes that are located in a mobile home park and for master metered multiple- family dwellings (per unit) (iv) For all other customer classes 1.00 $ 3.342.00 $3,092.00 $ 1,465.00 1.00 $ 3,342.00 ,~' 3,,992.00 $ 1,465.00 0.85 $ 2,841.00 ,~' 2,62g.00 $ 1,245.00 5/8 1.00 $ 3,342.00 ,~ J,v,,,.,,v ...... $ 1,465.00 1 2.50 $ 8,355.00 ~' ...... $ 3,663.00 1½ 5.00 $ 16,710.00 ,~ ,~,-,,~v.,,,, ....... $ 7,325.00 2 8.00 $ 26,736.00 *' ....... $ 11,720.00 3 16.00 $ 53,472.00 $ 49,472.00 $ 23~,440.00 4 25.00 $ 83,550.00 *' ....... $ 36.625.00 6 50.00 $167,100.00 $154,600.00 $ 73,250.00 8 80.00 $267,360.00 '~ ...... o*-,,, ....00 $117,200.00 10 115.00 $384,330.00 $355,580.00 $168,475.00 12 155.00 $518,010.00 o-,,J,~,~,,.,,,, $227,075.00 The capital cost recovery charge for ~neters that are larger than 12 inches shall be determined by the director based on the number of ERU's per unit. (v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five-eights inch shall be the same capital cost recovery charge in subsection (b)(iv). 0522:52216.2 (2) That this ordinance shah become effective July 1, 2002. 0522:52216.2 An Affiliate of Media Genera~ Advertisi ng Affid avit (This is not a bi~l. P~e~se pay from invoice) C:H'ESTF, R F~F.I' DR S P.O. Box 85333 Richmond, Virginia 23293~0001 (804) 649.6000 220806 0312012002 VA 238t2-0040 Cate Code TAKF. NC)TICF, TAKF. NOTICE THAT THE -[~OARD O 2_00 x 26.00 515.76 ATTACH Media General Operations, lac. Publisher of THE[ RlCHMOND TIMES-DISPATCH This is to certify that the attached TAKE N©T~CF. TAKE was published by RichmOnd Newspapers, ~nc. ~n the C~ty of Richmond State of Virginia, on the following dates: ' 03/13/2002 03/20/2002 Sworn to and subscribed before HERE State of Virginia C~y of Richmond My COmmission expires _L~)' i~(~' THIS IS NOT A BILL. PLEASE PAY FROM iNVOICE. THANK PUBLIC HEARING #2 - 7 P.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANC~ TO ~ND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, a~ A~m._~D~D, BY A~mm~DIN~AND ~NACTiNG SEC. 18-22, RELATIN~ TO WATER CONNECTION SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED iN ORDER. THANK YOU. 5 6 7 8 9 10 11 12 13 14 15 16 17. 18. 19. 20. No one spoke on this issue CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: March 27, 2002 Item Number: 16.C. Subject: Public Hearing on Proposed 2002 Tax Rates County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing on Proposed 2002 Tax Rates Ordinance Summary of Information: This date and time has been scheduled to hold a public hearing on tax levies for the tax year 2002. The County Administrator's Proposed FY2003 Biennial Financial Plan assumes a one cent real estate tax rate reduction to $1.07 and anticipates holding all other rates constant for the fiscal year beginning July 1, 2002 through June 30, 2003. The real estate tax rate advertised for this public hearing is $1.08. This gives the Board of Supervisors the flexibility to adopt a real estate tax rate of $1.08 or lower on April 10. Preparer: Rebecca Dickson Title: Director, Budget and Manaqement Attachments: Yes ~--~ No Date An Affiliate of Media General Advertising Affidavit {This is not a bill Please Pay from invoice) P, O. Box 85333 Richmond, Virginia 232934:)001 (804) 649~6000 C, HF, STF, R F[F,,T,D ROARD OF ,ql TPF, RVLqORg ATTN l,lgA FJ,K© P O BOX 40 CHF,~qTF, R FlEEr ,D VA 23832-0040 Code TAKER NOTICRTAKR NOT'ICE THAT THE 'BOARD iD Account Nam 220806 2_00 x 25.00 496.00 ATTACH HERE Media General Operations, inc. Publisher of THE RICHIVION D TIMES-DISPATCH This is to certify that the attached TAKE NC)TTCF, TAKF, N©T~C3: was publiShed bY Richmond NewspaperS, Inc. in the City of Richmond, State of Virginia, on the follOWing dates: 03/13/2002 03/20/2002 Sworn to and subscribed before State of Virginia City of Richmond My Commission expi Public Su CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 27, 2002 Item Number: 16.D. Subject: Public Hearing to Consider the FY2003-2008 Proposed Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing to Consider the FY2003-2008 Proposed Capital Improvement Program Summary of Information: This date and time has been scheduled to hold a public hearing on the County Administrator's Proposed Capital Improvement Program for FY2003-2008 which totals $572,752,000 for County, Schools and Utility projects as follows: Preparer: General County Schools Utilities Rebecca T. Dickson $190,091,300 271,772,700 110,888,000 $572,752,000 Title: Director, Budget and Manaqement Attachments: ~-~ Yes No PUBLIC HEARING #3 - 7:10 D.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO ESTABLISH AN ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. NAME ADDRESS Charles Bowln~ ........ ~=~ PTA) Tammv Tilchman (Crestwo0d Elementary PTA) Gilda Lew&$ ~Jackie Mishkel 744-6881 768-6212 ~0 git 9 ~ ~ 10. 11. 12. :1.3. 14. 15. 16. 17. 18. 19. 20. PUBLIC HEARING #4 - ?:15 p.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER T~E PROPOSED FY2003-2008 CAPITAL IMPROVEMENT PRO~RAM (CIP) SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. NAME ADDRESS I. -He~-~-~6~swade, viroinia Boat ~Jo~ Lautzenheser. M~dlothi~ Soccer ~a~e (Handouts) 5. o 10 11 12 13 14 15 16 17. 18. 19. 20. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 27, 2002 Item Number: le. E. Subject: Public Hearing on the FY2003 Proposed Community Development Block Grant and HOME Annual Plan Coun~ Administrator's Commen~: /'~..'/~ County Administrator: Board Action Requested: Hold a Public Hearing on the FY2003 Proposed Community Development Block Grant and HOME Annual Plan Summary of Information: This date and time has been scheduled to hold a public hearing on the FY2003 Proposed Community Development Block Grant and HOME Annual Plan. The FY2003 recommendation for this program totals $1,870,000 which is comprised of $1,422,000 in new CDBG allotments and $448,000 in new HOME allotments. The County's Community Development Block Grant and HOME Annual Plan for FY2003 is required to be submitted to the U.S. Department of Housing and Urban Development by May 15, 2002. The submission must follow a required public hearing by the Board of Supervisors. A Review Committee has made its recommendation to the County Administrator on the County's FY2003 CDBG and HOME funding. Attached are the recommendations from both the Review Committee and the County Administrator. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement Attachments: .¸'4 0 cn, CiD C~ iD ' ~0 ~ · = I ~o~1 ~ I o~o 0 ~ ~ ~ 0 ~ ~ -- ~ ~ .... · -- 0 ~ C ~ ~ ~ 0 ~ ~ I.~1~1 ~ PUBLIC HEARING %5 - 7;20 p.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER T~ COUNTY'S FY200$ PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME ANNUAL PLAN SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. NAME ADDRESS f/.Jane Warrick, Plavarounds ADA Requirements .~/Shareen Youna, Plav~ronds ADA 3. ~ Huduins, ~%-~v~roun~ /arin Koch (Cooke). Plav~round ADA ~~..Renae Ettrick Cemeterv Erskine, _ / (Handouts) ~Bettv Irvinc. Ettrick Cemetery ~Terrv Barfield, Ettrick Cemetery Peter LiDowitz. Ettrick Cemetery ~~. A~lice Tursianant. VA SuPPortive Housing h~f~. Louis Ruffin, Chesterfield Youth Football (Giants)(Handouts) ~SuuLL Wilson, ches~er~ieid ..Yout.h Footbal~ ~ro Youth Football 1 .~.~~ean Leonard, Chesterfield Me~rQ Youth Football Hart, Jeff Davis Associa~ioD -~'~. Sandy Carter, Jeff Davis Asso¢, t~.D~e"'~eor~n~'~Jeff Davis Assoc. 897-O~O4 ~38 aLq~lOL 306-1338 qq~,l ~7 ~1 744-9666 520-5902 lool 788-6825 748-6910 i 0 %... o'z- IO i o.l'&t° iOZ5 T~ COUNTY'S FY2003 PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT AND HOMEANNUAL PLAN Page 2 THANK YOU. NAME ADDRESS ~ Alex Pettiaerw, CARES ~ David Shaffer, CAR~$ ~ince Buraess, Camp B~k~r 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 788-5000 271-5017 358-1874 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin.q Date: March 27r 2002 Item Number: 16.F. Subject: Public Hearing on FY2003 Proposed Biennial Financial Plan County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing on the FY2003 Proposed Biennial Financial Plan Summary of Information: This date and time has been scheduled to hold a public hearing on the County Administrator's FY2003 Proposed Biennial Financial Plan which totals $798,903,800 (first year of the biennium). Staff will provide a brief presentation prior to receiving public input. Preparer: Rebecca T. Dickson Title: Director, Budget and Mana.qement Attachments: ~-~ Yes No ~ioBr~or~cl '~'4' ~ ',~. CHESTERFIELD COUNTY, VIRGINIA ~ Proposed Budget For the Year Ending June 30, 2003 The County A. dministmtor's recommended budget synopsis is prepared and published for information and fiscal planning purposes only. The inclusion in the budget of any items does not constitute a commitment or obligation on the part of the Board of Supervisors of Chesterfield County to appropriate any funds for that item or purpose. The budget has been presented on the basis of the estimates and requests submitted to the County Administrator by the several officers and department heads of the County. There is no designot!on or allocation of any funds of Chesterfield Count~ fur any purpose until there has been an appropriation for that purpose by the Board of Supervisors. The budget is for informative and fiscal planning purposes and will not be approved, adopted, of ratified by the Board of Supervisors at this public hearing. The Board of Supervisors of Chesterfield County will on Wednesday, MarCh 27, 2002, at 7:~0 p.m. in the Public Meeting Room, Chesterfield County Administration Building, Route 10 and Lorl Road, Chesterfield, Virgiuia 23832 bold a public hearing for informative and fiscal planning purposes to consider the following proposed budget fur the fisesl year ending June 30, 2003. The publlc hearing is held pursuant to Section 15.2 - 2506 allowing the public to question and comment on the proptmed budget. All citizens of the County have the right to attend and share their viewa thereon and are encouraged to cull the Office of the Clerk to the Board of Supervisors at (804) 748-1200 to be placed on the speakere lis1, or may appear and aign up at ~ p.m. before thn meeting. All citizens signed-up to speak will be allowed three minutes for comment. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any perSOns with questions on the accessibility of the facility or need for reasonable accommodations should conlact Lisa Elko, Clerk to the Board, at (804) 748-L200. Persons needing interpreter services for the dea£must notify the Clerk IQ the Board no later than Friday, March 22, 2002~ County staff will be available outside of the Public Meeting Room to answer any questions you may have beginning at 6:45 p.m. Beglmfiug Anticipated Fund Balance, General Fund ........................................................ $35,272,700 General Property Ta×es ............................................................................... 236,0~6,600 Other Local Taxes ................ ' ..................................................................... 73,065,200 Licenses, Permits, Fees .................................................................................. 9,820,200 Fines & Forfeitures ...................................................................................... 952,500 Other Local Revenue .................................................................................. 29,867,600 Use of Resources ........................................................................ ' ............. 12,412,200 Revenue from the Stat~-General Fund ................................................................... 102,717,000 Revenue from the Federal Government-General Fund ....................................................... 14,178,600 Revenue from Comprehensive Services Fund ............................................................... 3,705500 Revenue from County Airport ............ i ................................................................ 475,000 Revenue from Grants ..................................... ........................................... 6,505,600 Revenue from Risk Managenmnt ......... ; ............................................................... 6,625,600 Vehicle & Communications Mainteoance ................................................................... 9,921,800 Revenue-School Operating Funds ...................................................................... ; .183,455,600 Revenue from Constructim~ Management Fund ............................................................... 507,400 Water .......... . ......................................................... ; .................. ....... .'31,34.5,700 Wastewater ..................................................................................... ; ....27,266,100 Use of Reserves-Water ..... ~ ........................................................................... 14.742.900 TOTAL ESTIMATED REVENUE .................................................................... $798,903,800 EXPENDITURE ESTIMATES Accounting ............................................................ ' ............................. '.$2,494,100 Board of Supervisors ..................................................................................... 323,500 Budget and Management ................ ; .................................... ; ........................... 820,800 Building Inspection ..................................................................................... 3,879,500 Buildings & Grounds .................................................................................. .3,940,800 Circuit Court Judges .......................... ' .................................................... ~ ...... 523,400 Clerk of Circuit Court ................................................................................... 2,359.600 Clerk to the Board ........................................................................................ 208,100 Commissioner of Revenue .: ............ ' ................................................................. 2,284,600 Commonwealth's Attorney .............................................................................. 2,359,900 Communications Center ........................................................ ................. , ........ 5,324,200 Community Development Administration .................................................................... 781,000 County Administration , .................................................................................. 983,200 County Assessor ............................................................... ........................ 2,546,000 County Attorney ..................................................................... ' .................. 1,246,200 County Fair ............................................................................................. 20,000 Debt Service ......................................................................................... 15,388,600 Economic Development ................................................................................. 1,349,900 Employee Welfare and Benefits ...... ..................................................................... 2,191,600 Environmental Engineering .............................................................................. 3,244.200 Extension Services .................................................... ; .................... ........ i ..... 311,900 Fire and Emerge~tcy Medical Services ............... ; ..................................................... 30,425,500 General District Court .................................................................................... 72,400 General Services ............................................ ........................................... 1,537,400 Health Department ..................................................................................... 3,250,800 Historic Chesterfield ...................................................................................... 96,300 Human Resource Management ............................................................................ 1,998,500 Human Services Adnfinistration .................................................... : ........................ 281.700 Information Systems Technology .......................................................................... 8,072.300 Intergovernmental Relations ............................................................................... 206,300 Internal Audit ...... ~ .................... ' ................................................................ 538,800 Juvenile & Domestic Relations Court ........................................................................ 93,000 Juvenile Centers ....................................................................................... 4,6~0,500 Library ............................................................................................... 6,424,900 License Inspector ........................................................................................ 471,500 Magistrate ............................................................................................... 7,200 Management Services Administration ........................................................... .. ........... 251,500 Mental Health/Mental Retardation/Substance Abuse ........................................................ 22,021,100 Non-Depamnental ..... : .............................................................................. 10,009,600 Parks and Recreation ............................................................ : ...................... 7,735,600 Planoing .............................................................................................. 3,062,600 Police Department .................................................................................... 34,280,600 Probation .............................................................................................. 109,300 Public Affairs .... ; ............................................................. ......................... 500,700 Purchasing ............................ ~ .................. [ ............................................. 944,800 Regional Jail Per Diem Payments ...... i ..................... ............................................. 5,234,500 Registrar ............................................................................................... 565,700 Reserves ............................................................................................ ~8,400,000 Sheriff and Jail ........................................................................................ 11,!08,600 Social Ser[ices ........................................................................................ 19,445,000 Solid Waste Management ................................................................................ 5,971,600 District hnpr?ement Funds ............................................................................... 639,200 Tax Relief for the Elderly ................................................................................ 1,794,400 Transportation ..................................................................... ..................... 741,100 Treasurer ......................................................................................... ;,..2,505,800 Youth Services .......................................................................................... 247.700 ~l't~T~, 1 r;I~N!~I~ A ~', GOVERNMENT ....................................... , ...................... ~.. ,$247,067,600 Airport ............................................................................................... $475,000 Comprehensive S~rvices ....... ' ................................... ; ...................................... 5,862,400 Construction Management . ............................................................................... 507,400 County Vehicle & Communications Maintenance ........ ~ .................................... ............... 9,921,800 Grants ...................... , ...................... ; ..................................... } ........... 7,796,100 Risk Management .................................... . ............................................... . ,6,625,600 School Programs ............................... ; ........................ , ............................ 413,235,000 Utilities Department Water Operating .............. ; ..................................................... i .............. 21,0~57,500 Wastewater Operating ............ .................................................................. 21,192,700 Water & Wastewater Capital Projects ....................................................... ........... 29,880,000 Total Utilities Department: ....................................................................... $72,140,200 Anticipated Ending Fund Balance, General Fund* .......................................................... 35.272.700 TOTAL ESTIMATED EXPENDITURES ........................................................ . ..... $798,903,800 *This includes encumbrances carried forward in all funds not. to exceed $10 million. SCHOOL PROGRAMS hscluded iu the County Bud get is $414,058,500 for school programs including; a transfer from the General Fund of $230,602,900. TAX RATES The Board of Supervisors of Chesterfield County will on Wednesday, March 27, 2002 at 7:10 p.m. in the Public Meeting Room, Chesterfield County Administration Building, Route 10 and Lori Road, Chestedleld County, Villain hold a public hearing to consider the appropriate tax levy on real estate, personal property, machinery and tools, and airplanes for the .tax year 2002. 2001 General Fund Levy 2002 General FUnd Levy Personal Personal Personal Pemonal Property Property Property Property For Motor Vehicles Personal For Rescue For Wild For Vehicles Trailers & Semi-Trailers Property For Personal Real Personal Squad or Exotic Using Clean & With a Gross Weight Machinery & Property For Estate Property Volunteers Animals Special Fuels of t0.fflO lbs. or More Tools Aim_lanes $1.08 $3.60 $0.96 $0.01 $3.24 $0.96 $1.00 $0.50 $1.08 $3.60 $0.96 $0.01 $3.24 $0.96 $1.1)9 $0.50 The public hearing will be open to the public and the Board of SuperviJors will permit persons deslting to be heard an opportunity to present oral or written testimony and are encouraged to call the Office of the Clerk to the Board of Supervisors at (804) 74821200 to be placed on the speakers list, or may appear and sign up at 6:00 p.m. before the meeting. All i:itizens signed-up to speak will be allowed three minutes for comment. The Board of Supervisors may, at the conclusion of the public hearing, adjourn to meet and fix such tax rates at a subsequent meeting, The hearing is held at a public facility designi~d to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facifity or need for reasonable accommodations should contact Lisa Elko, Clerk to the Board, at (804) 748-1200. Persons ~eeding interpreter services for the deaf must notify the Clerk to the Board no later than I~iday, March'22, 2002. NOTICE 0F PROPOSED REAL PROPERTY TAX INCREASE' The County of Chesterfield proposes to increase property tax levies. 1, Assessment Increase: Total assessed 'value of real property, excluding additional assessments due to new construction or Improve- ments to property, exceeds last year's total assessed value of real property by 4.31%, 2. Lowered Rate Necessary to offset Increased Assessment: The tax rate which would levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above, would be $1.04 per $100 of assessed value. This rate will be known as the "lowered tax rate". 3. Effective Rate Increase: The County of Chesterfield prupeses.to adopt a tax rate of $1.08 per $100 of assessed value. The difference between the lowered t~ rate and the proposed rate would be $0.04 per $10(~, or 3.85%. This difference will be ' known as the "effective tax rate increase". Individual property taxes may, howe~er, increase at a percentage greater than or less than the above percentage. 4. PropOsed Total Budget Increase: Based on the proposed real property tax rate and changes in other revenues, the total general fund budget of Chesterfield County will exceed last year s adopted budget by 5.57 '/0. 5. Total taxable and exempt property as of 1/1/02 is $16,991,063,555; of this amount total taxable property is $15,932,522,055 or 93.77% of total taxable and exempt property. The total tax. exempt property is $1,058,541,500 ur 6.23% of total taxable and .exempt property. A public hearing on the increase will be held on Wednesday, March 27, 2002 at 7:10 p.m. in the Public Meeting Room, Chesteffield County Administration Building, Route 10 and Lori Road, Chesterfield, Virginia 23832. The hearing will be open to the public. The Board of Supervisors will permit persons desiring to be heard un opportunity to present oral testimony and are encouraged to call the Office of the Clerk to the Board of Supervisors at (804) 748-1200 tO be placed on the speakers Ilar, or may appear and sign up at 6:00 p.m. before the meeting. All citizens signed-up to speak will be allowed three minutes for comment. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Lisa Elko, Clerk to the Board, at (804) 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, March 22, 2002. Chesterfield coUnty, Virginia Proposed Capital Improvement Program for Fiscal Years 2003-2008 The Board of Supervisors of Chesterfield County will hold a public hearing on Wednesday, March 27th, 2002, at 7:15 p.m. in the Public Meeting Room, Chesterfield County Administration Building, Route 10 and Lori Road, Chesterfield, Virginia 23832 for informative and fiscal planning purposes to consider the County Administrator's Proposed Capital Improvement Program (CIP) for . fiscal years 20,03 - 2008 which total.s $572,752,000.. The public hearing is held pursuant to Sectioo 5.4 of the County Charter allowing th~ public to question and comment on the proposed CIP. All citizens of the County have the right to attend and share their views thereon and are encouraged to call the Office of the Clerk to the Board of Supervisors at (804) 748.1200 to be placed on the speakers list, or may appear and sign up at 6:00 p.m. before the meeting. All citizens signed-up to speak will be allowed three minutes for comment. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable aecommedations should contact Lisa EIko, Clerk. to the Board, at (804) 748-1200f Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, March 22, 2002. The County Administrator's recommended CIP is prepared and published for information and planning purposes only and is available for public review in the County Administrator's Offica. and in all County publi6 libraries. The inclusion of a project or projects does not constitute a commitment or obligation on the part of the Board of Supervlsora of Chesterfield County to appropriate any fonds for that project or purpose. There is~no designation or allocation of any CIP funds for any purposes until ' ~ there has' been an appropriation for that purpose by the Board of Supervisors. The CIP is for informative and planning purposes and will not be approved_, adopted, or ratified by the Board of Supervisors at this public hearing. COUNTY PROJECTS Chesterfield County Capital Improvement Program Fiscal Years 2003 - 2008 ' Administration of Justice ...................... . $7 466 300 Airport Engineering ............ ' ...................................................................... 3434 700 Ochers, Services .................................................................... Lhn~Health and Social Services ............................. , ................................................. 12'496'90010 f f sa o.ccrea ..... ' ................................ 18'069'6~0 Regional .............. ' ................................................................. 63810600 Technology Improvements ...................................................................... 1508900 Transportation .., ' ............................. ............................................. 8041400 TOTAL COUNTY'~I~i~ .................................. : ..... : ................................. 16.066400 ........................................................................ $190.091.300 Sources: General Fund and Reserves Transfer ........................................... . ................ ....... $60,970 800 General Obligation or Other Debt Financing .............. . ................................... 102 583 700 Other Sources ............................................................................ 14 890 500 Cash Proffers .......... ' ....................................................................... 1 ! 646 300 TOTAL SOURCES .............................................................. .................. $190.091.300 SCHOOLS USes: Projects .................... ...................................................................... $271.772.700 TOTAL SCHOOLS ............................................................ i ........... ' ......... $271.772.700 General Obligation/Debt Financing.. Capital Projects Reserve Transfer .......... ' ...................................................... ·..$216,166,600 Cash Proffers ' ...................................................................... 4~ ~ 3800 TOTAL SOURCE~ ................................................................................... 00 ................................................................................. $271 772,700 UTILITIES PROJECTS USes: Water .................... Wastewater .... ' ........ ' ............................................................. $50,563 000 TOTAL UTILITIES'~6;~'~ .............................. ........................................... ~ ................................ : ..................................... $110.888,000 Soui'ces: Transfer from Operating Funds/Bonds ... ............................................................... $110.888,000 GRAND TOTAL ALL PROJECTS A copy of the proposed CIP is on file in the Office of the County Administrator and in each of the County's branch libraries for review by the public. Community Development Block Grant Program The Board of Supervisors of Chesterfield County will hold a public heating on Wednesday, March 27, 2002, at 7:20 p.m. in the Public Meeffng Room, Chesterfield County Administration Building, Route 10 and Lorl Road, Chesterfield, Virginia 23832 for informative and fiscal planning purposes to consider thc County Administrator's Proposed Community Development Block Gram and Home Investment Partnership funds for thc 2002 - 2003 program year as recommended by tbe citizens' Proposal Review Committee and the County Administrator, which totals $1,870,000. PUBLIC HEARINO #6 - 7:30 p.m. THOSE PEOPLE WISHINO TO SPEAK AT THE PUBLIC HEARIN~ TO CONSIDER THE PROPOSED FY2003 BIENNIAL FINANCIAL PLAN SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED iN ORDER. THANK YOU. NAME ~2~.Bob Allen, Piedmont Search & Rescue ~</ Mildred Bell, Meals on ~h~ Wheels (Handouts) t/~.Ms. Jovce Saunders, Centu~ Va. Independent Living Ctr. %~'~Mr. Jim UkroD, Va. PerformiDq Arts Foundation ~,,~.Mr. Brad Arm~tronq, VirgiDi~ .~~Terforming Arts Foundation im Russell, Midlothian Youth Soccer League ~'~.Jim Messer, Midlothian Youth Soccer League ~. John Simpson, Midlo~hian Youth Soccer League ccer League sa White, CASA ~ Chestcrfie!~ 920-9240 673-5035 743-3798 327-7~QQ 327-6354 897-15~) 744-17~5 839-5074 ~ Susan Stuller, Arts Consortium j Dede Foerster, SeniQ~ _Center of Richmond (Handouts) ~. ~odd Acker, Senior Center of Richmond ~~. Ef Richmond - ileen ZaDDia, Senior Center ~jT~. Ef Richmond ~/F7. David Walsh, Senior Center of Richmond ~"~-~~io, Seniuz C~r of Richmond ~!~ Karen Stanley, CARITAS (handouts) 358-0964 TO CONSIDER THE PROPOSED FY200$ BIENN!_A~_ FINANCIAL PLAN Page 2 THANK YOU. NAME ~. Marv Ann Harmon, Libraries Andrea Brown, Librarie~ ~'~.Susan Genovese, Rich~nond ~?K~Ph°ny atie Fessler, Richr~QD~ ~~.Symphony Bill Hasti~q~ u~arS~. Phil Edris(Ed~i~), Red Cros~ Il 11 27. 28. 29. 30. 31. 32. 33. 34, 35. 36. 37. 38. 39. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 27, 2002 Item Number: 17. Su~ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors Coun~ Administrator's Comments: County Administrator: Board Action Re~_uested: Summary of Information; Motion of adjournment and notice of next scheduled meeting to be held on April 10, 2002 at 3:30 p.m. Preparer :~~~ Lisa H. Elko Attachments: --] Yes No Title: Clerk to the Board