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04-22-1992 PacketEnon Baseball Association April 2, 1992 Mr. Jack McHale Chesterfield County Board of Supervisors P.O. Box 40 Chesterfield, VA 23832 Dear Mr. McHale: In reference to our request for a three thousand dollar donation to the Enon Baseball Association, please allow me to reiterate the need for said request. Enon Baseball is currently working to develop a strong, balanced program, for the youth of Enon. This entails continuous support of ongoing fundraisers. The proceeds are carefully budgeted for uniforms, equipment, and field maintenance. With the shortage of ball diamonds in our area, the Enon Baseball Association is currently working on the Optimist Field to bring the facility up to playable standards. Upon completion of the field, this will give some relief to the county regarding the currently limited and overused fields. Again we thank you and appreciate the opportunity to express our needs. Chris L. Buyal~s P.O. Box 1313 · Chester, Virginia 23831 · Tax I.D. # 120-073654-6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE ~JBJECT: . A~ril 22, 1992 ITEM NUMBER:, 2 .A. COUNTY ADMINISTRATOR'S COMMENTS COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Mr. James D. Campbell, Executive Director of the Virginia Association of Counties, will be present to update the Board on VACo's activities. i~EPARED BY; ATTACHMENTS: YES · NO [] SIGNATURE: COUNTY AlUM I NI STRATOR 00 01 · ' President Kalhlver~ K. Prince Willi;~ (~otlnty Preside,l-fih,ct I larry (;. Daniel Chester field first Vice Prrsident I'c~gy R. Wih,y ( ;reensville Scco,d Vi.' President wdliam I I I I Bk, vins Smylh Coonty F. Virgil ~ampson Jr. hnt,cdiah' Pasl Presideut Swven A. Rc2ion l William E. Ih. Mn Regfim 2 John J. l'urce~l Jr. I,ouisa Counly Region 3 I)avid A. Katrhele Arlhur S. Warren Chesterfield County Reghm 4 Marvin W. ~otl Prince Edward County Marion B. Williams Prince Gt~*rge County Rt~gion 5 J. Michael David~m Campbell County Rq~ion 6 Brad (7. R~*enh, rger Cullxqx'r Cotmly luhn D. Jefikins Prince William County John M. Porter Stafford County Region 8 Ellen M. ~zman Arlington County Fhomas M [)avis [Il Fairf~x County K~dlwrine K. I lanley I:airfax Counly Gerald W. Hyland [:nirfax County William T. Newman Jr. Arlington County Re,~ion 9 Charles W. Curry Augusta County Harper R. Wag~er Bath County Rt~gion 10 Girardus G. Forry Franklin County Wanda C. Wingo Pulaski County Region 12 James I I. Gib~)n Kenneth G. Mafllews W.ashinglon Counly Represrnla/ivc to NACo Gerald W. I lyland I;airfax County Past Prcsidents },lck J). Edwards J,umm Cily CmJnly E.m'utivc l )ire('tor lames [ ). Campbell, CAE General Counsel C, I:lip]~ I licks VIRGINIA ASSOCIATION OF COUNTIES 1001 East Broad Street · Suite LL 20 ° Richmond, Virginia 23219-1901 (804) 788-6652 .,_...fa~(804) 788-0083 March 24, 1992 Mr. Lane Ramsey County Administrator Chesterfield County P O Box 40 Chesterfield, VA 23832 Dear Lane: This letter is to inform you of my scheduled attendance at the meeting of your Board of Supervisors on Wednesday, April 22, 1992 at 3:00 p.m. I appreciate the opportunity to visit with the supervisors of Chesterfield County and share VACo's activities. This visit is part of our ongoing county visitation program to remain in direct contact with our members. Sincerely, James D. Campbell, CAE Executive Director JDC: lwb 0002 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA k MEET lNG DATE SUBJECT: AD~-I 79~ qq,q? ITEM NUMBER:., 2.B. COUNTY ADMINISTRATOR'S COMMENTS COUNTY ADMINISTRATOR'S COMMENTS: Presentation of heraldic shield from the Mayor of 01dham Metropolitan Borough, England to the Chairman of the Board of Supervisors. SUMMARY OF INFORMATION: Approximately 12 Baptist churches in Central Virginia have had guests from England visiting during the month of April. These visitors are observing how Baptist Churches work on both sides of the Atlantic. The Rev. Clap~ence H. Davis of Oak Forest Baptist Church on Courthouse Road brought one of these delegations to visit Chesterfield County Administrative offices recently and left this heraldic shield as a gift from Counsellor Ralph Semple, Mayor of 01dham Metropolitan Borough, Lancashire, England. ATTACHMENTS: YES r'l NO · PREPARED BY;, _~,.~_.~...,.jZ~.~. ~"~-,/~"~-Z~'~Z~~' Pauline A. Mitchell News and Information Services SIGNATURE: COUNTY ADMINISTRATOR O0 B05-989 ! CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: ..Apr.il 22, 1992 ITEM NUMBER: ia_ .B. SI. JB4ECT: Resolution Recognizing April 19 - 26, 1992 as "National Secretaries' Week" COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION WREREAS, The importance of professional secretaries to American public and private organizations has been recognized by the designation of April 19 - 26, 1992 as "National Secretaries' Week"; and WRRREA~, Persons who serve Chesterfield County in this job classification must meet high standards of performance through a combination of effective interpersonal abilities and technical clerical skills, responsive and courteous service to citizens and fellow employees, and knowledge and application of numerous County and departmental policies and procedures; and W~rIEREAS, The Administration wishes to express its appreciation to all County secretaries for their dedication to excellence in public service and for their contributions to the County team. NOW, ~FORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes all its secretaries for their invaluable assistance to the County and its citizens. ATTACHMENTS: YES r"l NO · Frederick W. Willi~, Jr. Director, Human Resource Management SIGNATURE: C OU~l NI STRATOR O0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 22, 1992 MEETING DATE: ITEM NUMBER: 5. Work Session FY-93 through FY-98 Secondary Road Six Year Improvement PAan, FY-93 Secondary Road Improvement Budget, and Revenue SharingProgram COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION A work session is scheduled to discuss VDOT's proposed FY-93 through FY-98 Secondary Road Six Year Improvement Plan, FY-93 Secondary Road Improvement Budget, and Revenue Sharing Program. BACKGROUND: Six Year Plan State statutes enable the Board of Supervisors to prepare and adopt, jointly with the Virginia Department of Transportation (VDOT), a six year plan identifying improvements to be made to the Secondary Road System in the County. The Plan must be updated at least every two years. A summary of the proposed FY-93 through FY-98 update is listed below. Approximately $6,711,000 per year is anticipated in Secondary Road improvement funds over the next six years. Approximately $528,000 per year is designated for "routine County wide items" (see Attachment 'A') leaving $6,183,000 per year available for A88 / ATTACHMENTS: YES NO [] I:=REPARED By:, ~.~-- ~4~~k.~ R.J. McCracken Director of Transportation SIGNATURE: COUN~~AD I NI STRATOR 00 Work Session April 22, 1992 Page 2 major construction projects. The major construction projects are listed on Attachment 'B'. Attachments 'C' and 'D' outline the specifics of the proposed Six Year Plan. Revenue Sharing Additional funding outside of VDOT Secondary Road Improvement funds will be required if the major projects in the Six Year Plan are to be constructed within the specified time frames. VDOT has a "matching program" whereby the County can receive approximately $500,000 from VDOT if the County provides $500,000. The County has routinely participated in this program in the past. Staff, therefore, recommends that the Board continue the "Revenue Sharing Project Development Program" adopted in 1991 (see Attachment 'E'). The projects designated for funding in FY-93 are Centre Street, Forest Hill Avenue and either Genito Road, Old Hundred Road or Powhite parkway/Route 288 Loop and Ramp. The Revenue Sharing Program is presented to the Board each year for approval. In addition to the Revenue Sharing Program staff also recommends that $500,000 from the County CIP Route 288 North project be transferred to the Hopkins Road project, that $75,709 from the County State Road Improvement Account be transferred for the installation of a traffic signal at the intersection of Woodmont Drive and Huguenot Road and that $124,000 from the County State Road Improvement Account be transferred for the paving of Rhodes Lane. Centralia Road and Chester Road are classified by VDOT as primary roads and are, therefore, not addressed in the Secondary Road Six Year Plan. The Centralia Road/Chester Road intersection is unsafe and congested. VDOT's planned improvements to the intersection will not adequately address these problems. Staff recommends that the balance of the Route 288 construction funds ($377,693) be designated for the improvement of the intersection to be combined with, or matched by, VDOT funds so that the intersection can be properly improved. Improvement of the intersection will help reduce the traffic backup on Route 288. FY-93 Budget Each year VDOT will request the Board of Supervisors to approve a secondary road construction budget. This budget will identify the specific allocations for the fiscal year. Attachment 'F' identifies the projects and allocations in VDOT's proposed FY-93 Budget. Included in the budget is $140,000 for "rural additions." These funds are used to upgrade non-State standard roads so that they can be accepted into the State road system. 00 05 Work Session April 22, 1992 Page 3 Under the rural addition program, VDOT will pay the road construction costs, the County, or others, must pay right-of-way acquisition and utility adjustment costs. In the past, rural addition projects have been chosen by the Board on a case by case basis as requests are received from citizens. In 1990, the Board designated Ramona Avenue as a rural addition project and directed staff to consider Senate Street after Ramona Avenue was under construction. The Ramona Avenue construction is now underway. Funding ($47,800) is available for Senate Street if the Board wishes to pursue the project. A public hearing on the Six Year Plan and FY93 Budget is scheduled for May 13, 1992. A public hearing is not required for the revenue sharing program. Staff will review the Six Year Plan, FY93 Budget and Revenue Sharing Program at the work session. BUDGET ~ MANAGEMEI~T COMMENTS Funds are currently available for the requested transfers to the Hopkins Road Project, for the Woodmont/Huguenot Road traffic signal, and for the paving of Rhodes Lane. The 288 Bond Project funds cannot be used to fund the cost of the Centralia/Chester Road intersection because of referendum restrictions. These funds can be used to cover the cost of debt service which will free up General Fund dollars that can then be used to supplement VDOT funding for this project. ~_es J.~..' Stegma~ier, Director B~dget and Management B005.wpl/Bos #5 00 06 REVENUE DATA FOR SECONDARY SIX YEAR IMPROVEMENT PLAN Approximate Allocation $6,711,000/year Routine Countywide Items Traffic Signalization/Safety Rural Additions Pipe Installations Survey/Preliminary Engineering Fertilizing/Seeding District Design Support Incidental Construction Total $ $ $ $ $ $ $ $ 120,000/year 140,000/year 55,000/year 55,000/year 3,000/year 55,000/year 100,000/year 525,000/year Available for construction projects $6,183,000/year ATTACHMENT A 00 07 SECONDARY SIX YEAR PROJECTS BY I"IAGISTEf{IAL DISTRICT ESTIBAT£D START OF DISTRICT ROADYAT FROR TO D£SCRIPTIOR CONSTRUCTION ALL , Countfvide Biecelianecus Incidental 1992 Construction BERBUDA Centre Street Route 16 Chester Road Construct 2 Lanes Beyond 1998 Branders Bridge Rd. Rapp! Rill Road Carver Heights Dr. Reconstruct 2 Lanes Beyond 1998 CLOVER RILL Providence Road Ricks Road Reams Road Isprove Intersection Cosplete Turner Road Bidlothian Tpk. Bull Street Road Construct 4 Lanes Complete , Courthouse Road Lucks Lane Improve Intersection Under Conair , Lucks Lane Courthouse Road Spirea Road Construct 4 Lanes Under Conair Courthouse Road Providence Road Bull Street Road Construct 4 Lanes 1992 · Courthouse Road Bidlothian Tpk. Lucks Lane Construct 4 Lanes 1994 6enito Road Ruli Street Road Old Hundred Road Construct 4 Lanes Beyond 1998 DALE Bopkins Road Shillcutt Road Inca Drive Construct 2 Lanes 1992 , Courthouse Road Route 288 6shits Road Construct 4 Lanes 1997 , Courthouse Road Bull Street Road 6enito Road Construct 4 Lanes Beyond 1998 Belmont Road Route 288 Cogbill Road Reconstruct 2 Lanes Beyond 1998 RATOACA Courthouse Road Lucks Lane - lsprove Intersection Under Conair Lucks Lane Courthouse Road Spirea Road Construct 4 Lanes Under Conair B. Beile! Bridge Rd. Bull Street Road Claypoint Road Reconstruct 2 Lanes 1992 Bash Road Second Branch Creek - Replace Bridge Beyond 1998 Rhodes Lane ¥oodpecker Road 6.5 Rile South Reconstruct 2 Lanes 1993 Courthouse Road Route 288 6enito Road Construct 4 Lanes 1997 r, enito Road Courthouse Road Bull Street Road Construct 4 Lanes 1997 Old Hundred Road §tterdale Road Dry Bridge Road Reconstruct 2 Lanes 1997 Courthouse Road Rail Street Road Oenito Road Construct 4 Lanes Beyond 1998 Rash Road Beach Road ¥oodpecker Road Reconstruct 2 Lanes Beyond 1998 BIDLOTHIAB Robious Road Robious Road , Courthouse Road Cranbeck Drive Robious Road Forest Hill Avenue Robioue Road Conte Drive Const. Le[t Turn Lane 1992 Old 6un Road Coast. Left Turn Lane 1992 Hidlothtan Tpk. Lucks Lane Construct 4 Lanes 1994 Huguenot Road Robioue Road Reconstruct 2 Lanes 1994 Huguenot Road ¥ocdmont Drive Construct 4 Lanes 1994 Richmond C.L. Huguenot Road Construct 4 Lanes 1995 Voodmont Drive flidlothian Tpk. Construct 4 Lanes Beyond 1998 4/16/92 SECflAG3 , Projects that are located in more than one district ATTACHMENT B O0 08 o 0 o 0 · ~ .0 ~"< - o~ Oc Attachment C 0 0 -4 09 O0 10 ATTACHMENT D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o M p. 0 0 0 0 0 0 0 ~0 ~0 H 0 00 ATTACHMENT E li VDOT FY-93 SECONDARY ROAD IMPROVEMENT BUDGET SUMMARY PROJECT DESCRIPTION Traffic Services New traffic signals, signs, etc. Countywide Rural Additions Upgrading non-state maintained roads to state standards Countywide Pipe Installation New pipe installation for private driveways Countywide Surveys Preliminary Engineering for new projects Countywide Seeding Erosion Control Countywide District Design Support Engineering Robious Road Construct left turn lanes on Robious Road at intersection of Conte Drive Robious Road Construct left turn lanes on Robious Road at intersection of Old Gun Road Providence Road Courthouse Road Lucks Lane Improve Providence Road at intersection of Reams Road and Hicks Road (Deficit) Widen to 4 lanes Fr: 0.35 mile north Lucks Lane To: 0.35 mile south of Lucks Lane (Under Construction) Widen to 4 lanes Fr: Courthouse Road To: Spirea Road (Under Construction) ALLOCATION $ 120,000 $ 140,000 $ 55,000 $ 55,000 $ 3,368 $ 55,000 $ 50,000 $ 50,000 $ 574,446 $ 955,000 $ 749,721 Page 1 of 2 ATTACHMENT F O0 12 VDOT FY-93 SECONDARY ROAD IMPROVEMENT BUDGET SUMMARY PROJECT DESCRIPTION ALLOCATION Hopkins Road Courthouse Road N. Bailey Bridge Road Courthouse Road Rhodes Lane Realign Hopkins Fr: Inca Drive To: Shillcutt Road Widen to 4 lanes and replace bridge Fr: Providence Road To: Route 360 Reconstruct existing 2 lane road Fr: Route 360 To: Claypoint Road Widen to 4 lanes Fr: Lucks Lane To: Route 60 Reconstruct and pave existing gravel road Fr: Woodpecker Road To: 0.5 mile south of Woodpecker Road $ 41,632 $2,544,800 $ 100,000 $ 702,000 $ 65,000 TOTAL $6,260,967 Page 2 of 2 ATTACHMENT F 00 13 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETINGDATE: April 22, 1992 ITEM NUMBER: SUBJECT: APPOINTMENTS Capital Region Airport Commission COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The terms of office for Messrs. Harry Daniel, Art Warren and Edward Barber as Board representatives and Mr. Melvin Shaffer as the citizen representative to the Capital Region Airport Commission will expire April 30, 1992. The practice of the County has been to appoint for four year terms, however, each jurisdiction has the option of setting their terms of office. If desired, the Board will need to suspend its rules to nominate and appoint at this time. PREPARED BY: ATTACHMENTS: YES r'l NO · SIGNATURE :, COUNTY ADM I NI STRATOR 00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: April 22, 1992 ITEM NUMBER: 6.Bo SUBJECT: Adopt Building Inspection Fees Ordinance on Emergency Basis and Set Public Hearing for Readoption COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION On April 8, 1992 the Board adopted an ordinance which amended various fees charged by the Building Inspection Department. Since no effective date for the ordinance was specified, the ordinance took effect immediately. Since that action, several Board members have indicated that it was their intent to make the new building inspection fees effective on July 1, 1992 to coincide with the FY93 budget. In order to establish this effective date, the Board must adopt the attached ordinance which specifies a July 1, 1992 effective date. The Board can adopt this ordinance on an emergency basis and hold a public hearing within 60 days to readopt the ordinance. Recommendation: If the Board desires to change the effective date of the building inspection fees ordinance, the Board should adopt the attached ordinance on an emergency basis and set a public hearing for June 10, 1992 to readopt the ordinance. ATTACHMENTS: YES · 0405: 686.1 NO D SIGNATURE: Steven L. Micas County Attorney COUNTY ADM I NI STRATOR 00 BOS-9~1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING SECTION 6.4 RELATING TO FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County that: (1) The Code of the County of Chesterfield, 1978, as amended, is amended by amending section 6-4 as follows: Sec. 6-4. Permit fees. (a) Generally. Unless otherwise excepted, no permit to begin work for new construction, alteration, removal, demolition or other building operation for construction required by the several provisions of the Virginia Uniform Statewide Building Code shall be issued until the fees prescribed in this section shall have been paid. No amendment to a permit necessitating an additional fee because of an increase in the estimated cost of the work involved shall be approved until the additional fee has been paid. All such permits shall be issued by the building official on forms approved and furnished by his office. The fees for permits shall be based upon the project cost for labor and materials. Costs submitted shall be no lower than those listed in the Marshall and Swift Index or other evaluation of building costs as approved by the building official. Minimum accepted costs will be adjusted annually on July 1 to reflect changes in cost of construction. The building official may assess additional fees when a review of the permit application or plans shows that sufficient fees have not been paid. Fees will be charged in accordance with the following schedule: --~---~-~ construction fee 0405:135.2 Revised: 4/14/92 - 1 - 00 18 A cost . . . 4.70 cost . . . 4.70 ,~---',..,.,,,.,.'-,.. reinstatement $25 (does not ~5.00 ...... $25.oo $0 300 ¥401 500 ~,~ 2,000 ¥~,~ 3,000 . ~1 4 000 ¥=, ~ 5,000 . $35.00 40.00 55 nm ¢0.00 0405:135.2 Revised: 4/14/92 - 2 O0 1'7 ....... , ~ ..................... the cost of ........ .3~.00 500 . . 40.00 " ~ 45 O0 ¥~,vv~ 2,000 . . . gO.O0 ¥~,v~ g,O00 .... gg. O0 $0 300 ~v~ 1,000 $1,001 2,000 $ ,ooz 3,ooo $4,001 5,000 . 40.00 . 50.00 == O0 SBO.O0 $301 500 . . 40.00 ~=~ I 000 ~= w~v~ , ..... O0 ~" ~" ~ ~ =~ O0 ~,~ Z,000 . . SE.00 ~ 001 4,000 60 00 ¥=,v~l S,000 ~.== 00 0405:135.2 Revised: 4/14/92 O0 18 '~ ~ ..... ~ certificate ,- ........ ~ 15.00 4 ..... ~ .... ~ft~_ ~"~" I ~-~ 4 ~ ~ .... ............... t~f~t~ ................. year ........ h the (1) RESIDENTIAL NEW CONSTRUCTION Finished square footage: Minimum fee . . Each one thousand dollars or fraction thereof of the estimated construction cost. be Unfinished interior square footage: Minimum fee Each one thousand dollars or fraction thereof of the estimated construction cost Unfinished exterior square footaqe: Minimum fee Each one thousand dollars or fraction thereof of the estimated construction cost do Interior remodeling and alterations, accessory buildings and sheds costing over 0405:135.2 Revised: 4/14/92 - 4 - $185.00 $4.25 $50.00 $4.25 $25.00 $4.25 O0 19 $500: Minimum fee . · Each one thousand dollars or fraction thereof of the estimated construction cost Carports, canopies, pole buildings, and pavilions: Fixed rate . . Mobile homes: In mobile home parks ..... On private property ........ ge Residential temporary occupancy & extensions certificates of h. Residential request for (administrative charge) refund (2) COMMERCIAL NEW CONSTRUCTION Commercial new construction: Minimum fee . . Each $1,000 or fraction thereof of the estimated construction cost . Signs: Estimated cost of $2,000 or less Each additional $1,000 or fraction thereof of the estimated construction cost Tenant upfits: Estimated cost of $2,000 or less Each additional $1,000 or fraction thereof of the estimated construction cost Mobile office trailers: Fixed rate e. Commercial temporary certificates of occupancy & extensions . f. Commercial refund (administrative charges) . (3)AUXILIARY PERMITS a. Electrical: when the cost of labor and materials involved in installation, alteration, replacement and/or repair is: $300 or less . 0405:135.2 Revised: 4/14/92 - 5 - $25.00 $4.25 $35.00 $50.00 $25.00 $25.00 $25.00 $200.00 . . $5.00 $50.00 $5.00 $50.00 $5.00 $25.00 $50.00 20% of fee $35.O0 O0 20 e o f o $301-500 . $501-1,000 . . Each additional $1,000 or fraction thereof of estimated cost Mechanical: when the cost of labor and materials involved in installation, alteration, replacement and/or repair is: $300 or less ...... $301-500 . $501-1,000 ...... Each additional $1,000 or fraction thereof of estimated cost Plumbing: when the cost of labor and materials involved in installation, alteration, replacement and/or repair is: $300 or less . $301-500 ..... $501-1,000 . Each additional $1,000 or fraction thereof of estimated cost Gas: when the cost of labor and materials involved in installation, alteration, replacement and/or repair is: $300 or less . $301-500 . $501-1,000 '. . Each additional $1,000 or fraction thereof estimated cost . Active solar system: when the cost of labor and materials involved in installation, alteration, replacement and/or repair is: $300 or less $301-500 ....... $501-1,000. . Each additional $1,000 or fraction thereof estimated cost . . Fire/Sprinkler: when the cost of labor and materials involved in installation, alteration, replacement and/or repair is: $300 or less . $301-500 . $501-1,000. ._ . Each additional $1,000 fraction thereof of estimated cost . 40.00 $45.00 $5.00 $35.00 40.00 45.00 $5.00 $35.00 40.00 45.00 $5.00 $35.00 40.00 45.00 $5.00 $35.00 40.00 45.00 $5.00 $35.00 40.00 45.00 $5.00 0405:135.2 Revised: 4/14/92 - 6 - O0 h. Septic tank permit .... Well permit: when the cost of labor and materials involved in installation, alternation, replacement and/or repair is: $300 or less . $301-500 . $501-1,000 ...... Each additional $1,000 or fraction thereof of estimated cost (4) OTHER PERMITS a. Annual certificate of compliance for elevators, escalators (per floor), dumbwaiters and manlifts: Payable on or before December 31 for the followinq year Demolition, moving or relocation of a structure, re-roofing, trim or siding, masonry and fireplace replacement/relining Swimming Pool: Minimum fee Each additional $500 or fraction thereof of estimated cost . Amusement devices: Administrative inspections) Kiddie rides Major rides Spectacular rides permit only (no (5) REINSPECTIONS Reinspection fee: Fee charged for each inspection made in excess of two, if such inspection is made necessary due to work not being completed for inspection when the request for inspection is made, or if corrections are not made before calling for reinspection (6) TRADESMAN'S CARDS & EXAMS a. Tradesman cards: journeyman or master Examinations: Journeyman's Master's 0405:135.2 Revised: 4/14/92 - 7 - $50.00 $35.00 40.00 45.00 $5.0O $15.00 $25.00 $50.00 $1.50 $10.00 $15.00 $25.0o $45.00 $25.00 $10.00 $35.00 $45.00 00 22 (7) a. ADMINISTRATIVE FEES Code investigation fee: residential building/ auxiliary 20% of permit fee or $25.00 whichever is greater Code investigation fee: commercial, buildinq/ auxiliary . 20% of permit fee or $50.00 whichever is greater Permit amendments, extensions, reinstatements, takeovers, and transfers (administrative fee) $25.00 Permit refunds: If an application for a permit is cancelled by written request to the building official within 6 months of the application date, or within 12 months of the issue date, a refund will be granted. The following administrative fees will be deducted from the refund: Residential buildinq and other related permits Commercial building and other related permits $25.00 20% of fee (b) FEE EXEMPTIONS No fee shall be required for building permits for construction where the cost of such construction is less than five hundred dollars ($500) and such construction would not involve 0405:135.2 Revised: 4/14/92 00 23 securing required Virginia any other permit as by § 109.0 of the Uniform Statewide Buildinq Code. No fee shall be required for permits for the construction of buildings designed and used for religious assemblies as a place of worship. No fee shall be required for building permits for construction by county departments funded by the qeneral fund. (c) Disposition of fees. Ail permit fees required by this section shall be paid by the applicant to the county treasurer or his deputy at the time the application for permit is filed with the building official, and upon receipt of such fees, the treasurer shall deposit same to the credit of the county general fund. 0405:135.2 Revised: 4/14/92 - 9 00 24 (2) This ordinance shall be effective on July 1, 1992. 0405:135.2 Revised: 4/14/92 - 10 00 25 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING D~TE: SUBJECT: April 22, 1992 ITEM NUMBER: REFER ORDINANCE AMENDING PLANNING DEPARTMENT FEES TO PLANNING COMMISSION SUMMARY OFINFORMATION: On April 8, 1992 the Board adopted an ordinance which amended various fees charged by the Planning Department. The ordinance which was adopted by the Board, and which was recommended by the Planning Commission, provided that it was to take effect immediately upon adoption. Since the Board's action, two Board members have indicated that they intended to have the ordinance take effect on July 1, 1992; this is consistent with my intent in recommending the fee increase in the budget. In order to change the effective date to July 1, 1992, it will be necessary to refer the attached ordinance back to the Planning Commission for its recommendation. The County Attorney has advised that, as a matter of law, the Planning Department must charge the fees adopted on April 8, 1992 until a new effective date is adopted. It is my intention, however, not to implement the fees adopted on April 8 until the Board takes action on the attached ordinance. Recommendation: If the Board desires to change the effective date of the Planning Department fees ordinance, the Board should refer the attached ordinance to the Planning Commission for its recommendation. ATTACHMENTS: YES n 0403: 714.1 NO r'l SIGNATURE: PREPARED BY: Lane B. Ramsey County Administrator COUNTY ADM I NI STRATOR AN ORDINANCE TO AMEND THE CODE OF TI{E COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 18.1-9, 21-9, 21.1-17 and 21.1-280 RELATING TO APPLICATION FEES IN CONNECTION WITH LAND USE AND DEVELOPMENT BE IT ORDAINED Chesterfield County: by the Board of Supervisors of (1) That Section 18.1-9 of Chapter 18.1 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted as follows: Sec. 18.1-9. Fees. The fees for processing subdivisions by the county shall be payable upon submission of the plats to the county for tentative or final approval and shall be equal to the following: (1) F~r-tTentative_ approval SB45=e8 $ 225.00 Plus, per lot ...... 15.00 (2) For-rRenewal of tentative approval ........ BT0v00 Plus, per lot ...... 225.00 8.00 (3) Final approval ..... Plus, per lot 475.00 3.00 (4) Appeal of decision of Director of Planming. 260.00 (2) That Section 21-9 of Chapter County of Chesterfield, 1978, as reenacted to read as follows: 21 of the Code of the amended, is amended and Sec. 21-9 Fees for hearings. ~ne cost of each hearing requested pursuant to the provisions of this chapter, including advertisement when required, shall be as follows and shall be deposited simultaneously with the filing of the application or petition: P~nmT-per-aere-. · v-v-v-v . ..v-v ...... ~e=ee (~)--Rem&dent&a~-~R-887-R-~e;-R-~5;-R-~Sv R-~7-R-97-R-~7-R-~HT-R-MFT-MH-~ ..... P½~$y-per-acre-r-v-v-r-r-v-v-v ..... W~Eh-eond~ona~-~on~n§ ...... P~nsT-per-aere-v-v-v-v-v-v . . 65=88 ~B)--6ommere~a~T-off~ee?-~nd~str~a~. . 645v88 Pl~$?-per-aere-v-v-v-v-v-r-v-v ..... Plu~T-per-acre-v-v-v-v-v-v . -r ..... ~b)--6ondi~onai-nses-and-spee~at-exaept~ons: P~nsl-per-nn~t-f~r-eaeh-nm~t after-the-:f~rst-tw~-f~)-~tn~ts ...... ~R)--Mob~te-homes= ar--New-r-v-v-=-r-v-r-r-r-v-v-v-v-v .... 545r00 bv--Renewa~-v-. . .,-v-v-v-v-v-v-v . -~45v88 ~B)-Ptanned-deve~pmentv av--New-v-7-v-7-v-v-r-7-7-v-v-v-=-r-$~78~Sr88 P~us;-per-acre-. ....... Per-multi,amity-or-duplex dwe~l~ng-un~-a~er-~he-~r~ bv--Amend-cend~t~en-e~-p~ar~ned devetopmen~;-each-o¢cas~en-. P~u~;-per-acre-v-v . :-v-v-v-v ..... 55ve8 2 PC/BUDG93/JAN19 (a) Amend condition of zoning, Conditional Use~ or Conditional Use Planned Development not including any change in use or in bulk regulations ........ $1,450~ each condition ~e)-¥ar~ameem ............... 5'~e-;-ee (d) (b) Appeal to decision of Director of Planning ......... ~evoe 500.00 3 PC/BUD693/JAN19 (3) That Sections 21.1-17 and 21.1-280 of Chapter 21.1 of the Code of the County of Chesterfield, 1978, as amended, are amended and reenacted to read as follows: Sec. 21.1-17. Fees for hearings. The cost of each hearing requested pursuant to the provisions of this chapter, including advertisement when required, shall be as follows and shall be deposited simultaneously with the filing of the application or petition: per-acre per-acre (R)--Re~den~a~-~R-887-R-48 R-R57-R-~57-R-~£~-R-97 R-~-R-~HT-R-MF?-M}I-~ MI-I-~ .............. $6~SrOO;-p~n~-$~O~OO per-acre W~h-eond~t~ona~-~on~ng--$~9OrO0;-p~n~ exet~d~n§-pro~fers-of .... $65v0O-per-aere eamh-and~or-ded~ea~on of-tand-or-per~ona~-pro- per~y W~th-eond~b~ona~-zon~ng--$f45v0O;-p~um-$~0vOO ~ne~d~n§-pro~fers-of .... per-care eash-and~or-ded~ca~on of-~and-or-per~ona~ proper~yr dn~r~a~ ........ W~h-eond~ona~ eon~ng-exe~nd~mg proffers-o~-cash-amd~or ded~eat~on-of-~amd-or permona~-proper~y W~h-eond~onat ......... $645:OOT-p~um-$SOrO8 zon~ng-~ne~d~mg ......... per-acre proffer~-o~-eamh-and~or ded~ea~on-off-~amd-or per~ona~-proper~yv ~ommere~a~-offieev-~n .... $665rOO;-p~ns-$ROrO0 per-acre -$~7~9OrOOT-p~n$ ~$65rOO-per-aere ~)--Amend-eond~on-o~ ....... Bame-fee-~or mon~ng ................... d~s~r~e~-~n-wh~eh ~oea~ed 4 PC/BUDG93/JAN19 (a) Zoning reclassification: (1) Without conditional use planned development (2) With conditional use planned development (b) Conditional uses and special exceptions: (1) Multiple-family or two-family (2) Manufactured homes, mobile homes: a. New b. Renewal (3) Planned development a. New Without zoning reclassification bo With zoning re- classification c. Amend condition of planned develop- ment (4) Ail others (c) Amend condition of zoning, other than condition of planned development $1,250.00, plus $35.00 per acre for the first 200 acres and $22.50 per acre thereafter. $2,250.00~ plus 45.00 per acre for the first 200 acres and $15.00 per acre thereafter; $k7070=00 $1.250.00, plus $ e=eo ~35.00 per acre $545.00 $245.00 $37078~00 $2,250.00, plus $$5,00 $45.00 per acre or-$~O=OO per-mn~ti~amiky-or duptex-dwetting-nni~ afeer-~he-~rm~-two ~)-unie$ for the first 200 acres and $15.00 per acre thereafter $2,250.00, plus $45.00 per acre for the first 200 acres and $15.00 per acre thereafter. $765rOO-eaeh oeeasion $1,450.00 each condition $670r00 $985. plus $55:00 $2~760 per acre $1,650.00 per condition 5 PC/BUDG93/JAN19 ~e) (d) Variances $570.00 (e) Appeal to Board of Zoning Appeals relative to decision of Director of Planning (f) Si~n Permits $500.00 (1) Temporary signs~ as permitted by Sections 21.1-267(f), 21.1-267(h), 21.1-267(i) and 21.1-268(b) $ 75.00 (2) All other signs for which building permits are required (g) Substantial Accord Determinations $ 150.00 (1) Without accompanying zoning. application (2) With accompanying application (h) Deferral requests by the applicant Sec. 21.1-280. Fees. $1,525.00 $ 500.00 $50.00 per request In addition to any other fees required by the county, fees shall be payable to the county treasurer &nd submitted to the planning department upon filing as follows: P~ns;-per-aere . . =-:-:-:-. ... 45=00 qb)--Mu~&~am&~y-reskden~ka~-. . v-v-. ·-. 8~e:oe P~$7-per-a~re-v-v-v-v-v-v-v-v-v ..... ~0v00 (a) Site plan: (1) Original submittal~ in- cluding up to two (2) $750.00, plus resubmittals .................. $45.00 per acre (2) Third and Subsequent $250.00 per Resubmittals .................. resubm~ttal 6 PC/BUDG93/JAN19 (3) Ma~or adjustment to approved site plan, including UP to two $500.00, plus resubmittals .................. $25.00 per acre (4) $250.00 per Minor adjustment to submittal or approved site plan ............ resubmittal ~e) (b) Schematic plan= ....... $1,025.00, plus $50.00 Per acre for the first 50 acres and $25.00 per acre thereafter (~)--Mn~ifam~y-and-~ownhouse Ptus;-per-nmi~-v-. . . . --t5v00 (~)--~ommere~a~7-~ndn~r~a~-and P~nm~-per-aere ..... (~) (c) Appeal to decision of director of planning ......... 260.00 (4) This Ordinance shall be effective July 1, 1992. 7 PC/BUDG93/JAN19 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: April 22, 1992 ITEM NUMBER: ,~d, JBdECT: Adopt on an Emergency Basis an Ordinance Amending and Reenacting Section 15.1-22 of the Code of the County of Chesterfield, 1978, as amended, Permitting the Use of Muzzle- Loading Weapons While Hunting and Set Public Hearing for COUNTY ADMINISTRATOR'S COMMENTS: Readoption. SUMMARY OF INFORMATION: BOS-9891 The County Code prohibits the hunting of deer with rifles of a caliber larger than .22 rim-fire. State law permits the Board to allow the hunting of deer during a spring hunting season with muzzle-loading rifles having a caliber or size larger than .22. Muzzle-loading rifles are low compression weapons with a range of approximately 150 yards and are considered safer than high-powered weapons which utilize smaller, faster ammunition. The Board has approved a muzzle-loading hunting season in the past and the Chief of Police is unaware of any problems or complaints arising from last year's muzzle-loading hunting season. The Department of Game and Inland Fisheries must be notified prior to May 1 of the County's intention to allow a spring muzzle- loading hunting season. Game and Inland Fisheries has not yet established the dates for this year's muzzle-loading deer hunting season. Recommendation: Staff recommends adoption of the attached ordinance allowing a 1992 muzzle-loading hunting season. Staff also recommends that a public hearing be set for June t0, 1992 to readopt the ordinance. ~ ~ ~[ ~ PREPARED BY: Steven L. Micas County Attorney ATTACHMENTS: YES r-I NO [] 0800:182.1 SIGNATURE: __ COUNTY ADM I NISTRATOR AN ORDINANCE TO AMEND SECTION 15.1-22 OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY READOPTING SECTIONS 15.1-22, 15.1-22.4 AND 15.1-22.5 RELATING TO THE USE OF FIREARMS WHILE HUNTING BE IT ORDAINED by the Board of Supervisors of Chesterfield County that the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted as follows: Sec. 15.1-22.5. Muzzle-loading rifles. (a) It shall be unlawful for any person to hunt deer with a rifle of any caliber except for a muzzle-loading rifle during the special muzzle-loading season. (b) For purposes of this section a muzzle-loading rifle is def'med as a single shot flintlock or side lock percussion weapon with no telescopic sight, forty-five (45) caliber or larger, firing a single projectile loaded from the muzzle of the weapon and propelled by at least fifty (50) grains of black powder. (c) Any person violating the provisions of this section shall be guilty of a class 3 misdemeanor. 00:179.1 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE:APril 22, 1992 ITEM NUMBER: 6.C.1. ~VB4ECT: Adoption of Comprehensive Housing Affordability Study (CHAS) COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF I, FORMATION: The 60 day public comment period for the County's Housing Affordability Strategy or CHAS elapsed on April 12, 1992. Public comment on the document has been minimal other than what was heard by the Board at the public hearing on February 12, 1992. The CHAS upon adoption will be submitted to HUD with the County Administrator's signature. The CHAS is a requirement for obtaining CDBG entitlement community funds amounting to an allocation of $1,060,000 for this fiscal year. Recommendation: Staff recommends adoption of the County CHAS and authorizing the County Administrator to submit the document to HUD. ATTACHMENTS: YES NO / SIGNATURE: Deputy County Administrator COUNTY ADMI N ISTRATOR O0 BOS-9891 D~'AFT Chesterfield County Comprehensive Housing Affordability Strategy April 1992 O0 27 The Chesterfield County Comprehensive Housing Strategy (CHAS) was prepared by the Office Development and the CHAS Advisory Committee. Affordability of Community CHAS Advisory Committee Jana Carter, Director of Housing Jean Smith, Director of Social Services Glen Larson, Chief of Comprehensive Planning Ted Groves, Chief of Community Services Jake Mast, Director of Lucy Corr Nursing Home Jessica Falkos, Nurse Manager, Health Department Steve Myer, Assistant County Attorney Barbara Bennett, Director of Youth Services Lewis Wendell, Grants Administrator/Community Development For more specific information about Chesterfield County's CHAS, please contact Community Development at 751-4153. DRAFT O0 28 TABLE OF CONTENTS COMPREHENSIVE HOUSING AFFORDABILITY STRATEGY PAGE NUMBER INTRODUCTION .......................... 1 DEMOGRAPHIC SUMMARY ...................... 3 COMMUNITY PROFILE Housing Needs Assessment ................. 6 Housing Generally ..................... 8 Housing Needs of the Elderly ............... 12 Housing Needs of Very Low, Low and Moderate Income Residents .................. 15-16 Housing Needs of Small and Large Families ......... 16 Housing Needs of Special Groups .............. 18 Non-Shelter Services ................... 20 Housing Needs for Mental Health, Mental Retardation and Substance Abuse Services ............. 22 Housing Needs of the Homeless ............... 28 MARKET AND INVENTORY CONDITIONS General Conditions .................... 31 Development Projection .................. 31 Significant Characteristics of the Housing Market ..... 32 Facilities for the Homeless ................ 33 Facilities for Special Needs Population .......... 34 FIVE YEAR STRATEGY Generally ......................... 36 Target Areas ....................... 36 Public Policy ....................... 37 Institution Structure ................... 37 Citizen Involvement .................... 39 State and Local Cooperation ................ 39 General Relief and Emergency Housing Assistance ...... 39 County Nursing Home .................... 40 Priorities ........................ 41 Actions to Promote Priorities ............... 42 Financial Resources .................... 43 ONE YEAR PLAN Objectives and Actions .................. 45 Reporting to HUD ..................... 45 Tables and Certifications ................... 47 O0 29 INTRODUCTION O0 30 INTRODUCTION Chesterfield County's Comprehensive Housing Affordability Strategy is a document prepared by County staff as a requirement under Title I of the National Affordable Housing Act of 1990 and as a condition to receive U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) funds. County staff has used information available from a variety of sources to prepare the CHAS. In many sections of the document, specific data from the 1990 U.S. Census was not available. Staff will continue to revise and update the CHAS document as 1990 Census information becomes available. O0 31. SUMMARY OF DEMOGRAP~{ICS AND DATA AVAILABLE FROM THE 1990 U.S. CENSUS O0 32 DEMOGRAPHICS AND DATA FROM T~E 1990 U.S. CENSUS GENERAL POPULATION CHARACTERISTICS Chesterfield County's population increased by 67,902 persons between 1980 and 1990 (from 141,372 to 209,274), a growth rate of 48 percent. U.S. Census results show that the median age of Chesterfield's population in 1990 was 31.9 years, compared to 28.6 in 1980. While this reflects a national trend towards an aging population, there is a much higher percentage of people under 18 in Chesterfield (29.1 percent) compared to all of Virginia (24.3) and a lower percentage of persons over age 65 (6.1 compared to 10.7). The total number of persons over age 65 in Chesterfield almost doubled between 1980 and 1990. RACIAL CHARACTERISTICS Chesterfield County has become more raclally diverse over the last ten years. Between 1980 and 1990, the County's minority population grew by 107 percent, and minorities made up 15.3 percent of Chesterfield's 1990 population, compared to eleven percent in 1980. HOUSEHOLD CHARACTERISTICS Chesterfield County's household characteristics for 1990 also reflect, in many ways, national trends. The average household size in Chesterfield declined from 3.02 in 1980 to 2.82 in 1990. Traditional family make-up is changing, as is shown in Chesterfield's 84 percent growth in female headed families between 1980 and 1990. INCOME CHARACTERISTICS Family and household income estimates produced by the University of Virginia Center for Public Service reflect the relative affluence of Chesterfield County. These estimates show a 1990 median family income of $51,581 for Chesterfield Compared to $38,855 for all of Virginia. Approximately 6,135 families in Chesterfield had annual incomes of less than $21,600 in 1990, which is 50% of median income for the metropolitan area or very low income level. 3 O0 33 HOUSING CHARACTERISTICS Census data shows that the rapid residential growth of Chesterfield County in the 1980s was mainly in the form of owner occupied single family housing. In 1990 there were 64,914 single family houses in Chesterfield, making up 84 percent of all County residences, compared to 70 percent in all of Virginia. Eighty percent of Chesterfield residents owned their homes in 1990; throughout Virginia, that figure was 66 percent. The median value of an owner occupied home in Chesterfield in 1990 was $87,200. The value of such housing grew 60 percent between 1980 and 1990. The Census also shows that of the 58,385 owner units in the County in 1990, 3,230 (5.5%) were valued less than $50,000. Census data indicates that the median rent for a residential unit in Chesterfield County in 1990 was $447. 1,246 (8.2%) of the 15,056 occupied rental units in the County had a monthly contract rent of $250 or less (this number includes 944 units of subsidized housing). The 1990 Census identified 1,562 vacant units for rent and 1,377 vacant units for sale in Chesterfield County. This works out to a vacancy rate of approximately 2.3 percent for owned residential units and 9.3 percent for rental units. Census data indicated that in April, 1990 there were 24 vacant boarded-up residences in the County. (See Pages Al-A3) O0 34 Chesterfie/d County 1980 to 1990 U.S. CenstlS Comparisol] ~Total Popular/on Age Groups Mah Femah Under 5 Year.~ 5 to 1 18 to 2~ 25 to 44 45 to 54 55 to 64 65 to 74 75 to 84 85 Years and Over 1980 ensus 141,372 69,525 71,847 10,684 34,770 16,36 49, 14,138 9,33 4,36t 1,680 Under Age 18 65 Years and Over 45,454 6,5~ Characteristncs Median Whit~ Blac~ Othe~ I'otal Households Persons Per Househol( Famines Married Couple Familie: Female Headed Fantilie. Housing Units Occupied Housing Units Vacant Housing Units Vacancy Rate Occupied Units Renter Occupied Units Units In StrucEure 1 Unit (Single Family 2 or lqore Mobile Value of Owner Occ. Units Con_~act Rent 28. 125,841 13,910 ] ,621 45,821 3.0 38,45! 33 3,869 48,86~ 45,821 3,039 6 36,022 9,800 43,220 3,577 2,06 $54,400 $23_~_i 1990 209,274 102,361 106,913 16,834 44,101 18,720l 79,280/ 23,628[ 13,896~ 8,67 3, 812 60,935 12,815 31.9 177, 27,196 5,011 73,441 2.82 58,395 49,326 7,138 77,329 73,441 3,888 5% 58,385 15, 64,914 9,545 2,870 $87,200 $447 Percei~ 48~ 47! 49: 58 2'7% 14~ 60 67% 49% 99: 98 '74% 34% 97% 12% 41: 96 209% 60~ -7! 52% 46%, 84% 58% 60: 28' -19: 62~ 54: 50'. 16 39:~, 60~ 94~ A1 00 35 CHART A 50% T 48% Percentage Population Growth. 1900 to ! Bg0 40% 30% -10% j- Chesterlield 21% Henrico '--~--[ Richmnnd ]--e'-- -7% 16% Virginia Age Group Comparisons For Chesterfield and Virginia, 1990 29.1 Percent Pop. Under 1 B in Chesterfield 24.3 Percent Poll Under 1 8 in Virginia 10.7 G. 1 Percent Pul). G5 Percent Pop. G5 arid Over iii and Over in Chesterfield Virginia 00 36 CHART C P, csidcntiai SlrtJ(.-'ttlrc Comparisons For ChcstcrfichL 1900 and 1 990 70,000 T 64,g14 60.Li00 't 50.000 40,000 30,(}00 20,000 t 10,000 0 Singlc Family Homes 5.54§ 2.G10 F-----1 ~ t]TTI'IiTFITI I 2 to 9 Unit Strudurcs 967 3.99§ 2.0G3 2.870 _.~ ...... 1------1_.~_ .~m-~t-------l. l(iorMorcUnit Mobile Homes Structures ~ 1980 [] 1990 CHART D 90 'r 7080 I 79.S 60 40 311 _. Percent Units owner Occ. in Chesterfield Housing Comparisons For Chesterfield zlnd Virginia. 1990 83.9 GG.3 Pcrceot Units Ow. ct Ocr.. i,i Virginia --t ................. t ..... Fumily U.its iii Chcstcrlicld 7O Single Vilginia 00 37 SECTION I. COMMUNITY PROFILE O0 38 SECTION I. COMMUNITY PROFILE PART 1. HOUSING NEEDS ASSESSMENT AFFORDABLE HOUSING The latest research available on affordable housing in Chesterfield County was conducted in August of 1989. At the time, Virginia Department of Housing and Community Development and HUD Section 8 Income guidelines considered an income of $28,000 for a family of four in the Richmond-Petersburg SMSA, to be low income. For the purposes of that housing affordability study, residential property assessments of $70,000 or less and rents of $350 per month or less were used as measures of affordable housing. Of a total of 63,200 parcels of improved residential lots in the County, 34,000 or 53% were assessed at $70,000 or less. 23,115 parcels of improved residential property or 36% were assessed at $60,000 or less. 11,636 parcels or 18% were assessed at $50,000 or less. There were 3,200 multi-family residential units in the County renting for $350 per month or less. At the time, the County Administered 900 assisted or subsidized housing units and there were 2,500 mobile home units in the County. In conclusion, out of a total of approximately 72,000 housing units, 40,600 units or 56% were considered affordable housing for low income residents. According to a 1990 University of Virginia Center for Public Service report of projected income, approximately 35% of Chesterfield households are at 80% of median household income and 17.1% are at 50% of median income. The median household income was estimated to be $46,674 for 1990. The breakdown for 1990 family income is slightly different. Median family income for Chesterfield is $51,581. 37% of Chesterfield County families are considered low or very iow income and 8.9% are considered moderate for a total of 46% low/moderate income families. # of % of 1990 Income Levels Income Range Families Families Very low (0-50%) $0-$25,790 9,746 15.9% Low Mod Middle Upper (50%-80%) (80%-95%) (95%-120%) (120% & over) $25,790-$41,265 $41,265-$49,002 $49,002-$61,897 $61,897+ 12,934 21.1% 5,505 8.9% 12,045 19.6% 21,129 34.4% O0 39 A. HOUSING NEEDS GENERALLY 7 O0 40 A. HOUSING NEEDS GENERALLY The Chesterfield County Housing Department has developed the following information on housing needs: Elderly homeowners in their own homes and living on fixed incomes often cannot afford to make many of the routine repairs necessary to maintain their property. The Housing Department has a list of 90 homeowners who have requested assistance for major repairs to their homes. Most requests are for roof replacement, plumbing, heating, electrical repairs, installation of bathrooms and replacement of windows and doors. The Assessors Office has provided a list of 170 homes in the County that have no bathrooms. Often the extent of required repairs makes it impractical to rehabilitate properties and install bathrooms. Replacement housing may be a more reasonable option. The Capital Area Agency on Aging reports a 50% increase in requests for this type of assistance over the past year. Rental Assistance/Waiting Lists Through various rental assistance programs, 944 families in Chesterfield County receive rent subsidy. The County's Housing Department maintains a waiting list for Section 8 rent assistance. As of September 30, 1991 there were 615 applicants on the County's waiting list. Of that number, 120 met the requirement for a Federal Preference. Unfortunately, the wait for assistance is currently anywhere from 2 1/2 years for a two bedroom certificate to five or more years for a one, three or four bedroom certificate. Since September, 1990 the number waiting for assistance has grown approximately 25%. TARGET AREAS Chesterfield County does not have detailed information or analysis prepared to assess current housing needs County-wide other than what is evident through demand levels of current housing services. For example, as noted in the previous section on housing needs, the County has a waiting list as of September 30, 1991 for Section 8 rental assistance. That waiting list totals 615 applicants of which 120 meet the requirements for Federal Preference. The wait for assistance is currently 2 1/2 years for a two bedroom certificate to five or more years for a one, three or four bedroom certificate. Since September, 1990, the number waiting for assistance has grown approximately 25%. 8 O0 4i A great deal of the increase in demand for housing assistance (as measured by an increase in the number of applicants) can be traced to the depressed state of the regional and national economies. This trend is not necessarily to be extrapolated for a five year projection. There are two areas in the County that have been identified as needing assistance in maintaining housing that has been available for low and moderate income residents. Those areas are the Bellwood/Bensley area of Rt. 1/301 and the Ettrick Village area of the County. BELLWOOD/BENSLEY In the Bellwood/Bensley area of the County, the population is predominately low and moderate income and there is a high proportion of elderly residents in the neighborhood. The residential character of the neighborhood has been deteriorating, thus putting into question the present and future desirability and habitability of the area. The 1980 Census and a 1988 survey found that a relatively large proportion of housing in the area is older and substandard. Forty percent of owner occupied housing was built prior to 1957 and 90% of multi-family housing was built over 25 years ago. In the larger Rt. 1/301 Corridor Study Area, it was determined that 32% of all units were built prior to 1959 compared with a county-wide figure of 19%. Survey data at the time (1988) indicated that 1/3 of the residents are elderly and 2/3 are low or moderate income. During a 1986-1988 housing rehabilitation program in the area, it was determined that 70% of all single family dwellings were in some need of repair. In general, most homes needed repairs in the following areas: roofing, electrical, plumbing, outdated and mostly unusable kitchens, heating, windows and general weatherization. Many minor structural problems such as foundation underpinning were also noted. ETTRICK The Ettrick Village Plan Technical Report and Plan, prepared by the Chesterfield County Planning Department in December of 1990, recommends a housing rehabilitation program to assist low and moderate income citizens with the upgrading and renovations of their properties. In a previous study comparing 1970 and 1980 Census data for Ettrick, the following conclusions were reached: 00 42 "Between 1970 and 1980 the percentages of families living in Ettrick with income below poverty level increased from 8.8 percent to 13.6 percent. For the County as a whole, the percentages of families in poverty declined between 1970 and 1980 from 5.8% to 3.8%. In conclusion, the demographic data show that the study area is significantly different from the County as a whole..." "These residents are more at risk than most in the County of being unable to keep pace with rising costs of acquiring and maintaining housing." OTHER AREAS There are other smaller "pockets" of deteriorating housing in the County that could also benefit from assistance programs. The County Housing Office has identified these to include the Winterpock area, the area off Route 60 near the County line, along parts of Centralia Road, and multi-family developments such as DuPont Square Apartments. 10 O0 43 HOUSING NEEDS OF THE ELDERLY 11 O0 44 HOUSING NEEDS OF THE ELDERLY The Capital Area on Aging, in a summary of priority issues for the elderly population of Chesterfield County, refers to the following needs related to housing: Housinq - congregate group housing and low income rental housing, subsidized or unsubsidized, especially necessary for single older women, plus licensed homes for adults. Nursinq Homes - adequate facilities available so that long term Chesterfield residents, as well as those who have adult children in the community, can remain in familiar surroundings and be near family. The following are charts depicting growth and change in demographics of the elderly population in Chesterfield. ELDERLY POPULATION IN CHESTERFIELD COUNTY AGE 1980 65-69 2664 70-74 1702 75-79 1048 80-84 629 85 Plus 468 Total 8491 Projected 1990 % of Change 2000 % of Change 5215 48% 7575 23% 3450 48% 5928 37% 2169 43% 4066 47% 1163 44% 2220 42% 812 38% 1100 26% 12,815 30% 20,889 34% ELDERLY POPULATION IN RELATION TO TOTAL POPULATION IN CHESTERFIELD COUNTY Total Population Population - Age 65 Plus % of Population Age 65+ 1980 1990 2000 141,339 209,274 277,713 8,491 12,815 20,889 6% 6% 7.5% 12 O0 45 One out of five elderly persons has at least a mild degree of disability. Nineteen percent (19%) of 65 plus persons have some degree of 'iimitation. By 2000 in Chesterfield County, this will be 3,483 persons. Four percent (4%) of the elderly population are severely disabled. By 2000 this will be 733 persons. Health and mobility decline with advancing age. By the eighth and ninth decade of life, the change of being limited in activity and the need of health and social services increases significantly. Persons 85 and older are four times more likely to be disabled than those age 65 to 75. The elderly are the heaviest users of health services. On the average, persons 65 plus visit a physician six times for every five visits by the general population. The Long Term Care Needs of Chesterfield County's elderly population are not being met. There are three nursing homes in the County to serve the estimated in need population of 600 in 1990. There are 4 residential adult homes in the county to serve an estimated need of 1340 persons (11% elderly population) in 1990. There is an unmet need for adult homes that provide a level of supervision for persons unable to live alone safely but that do not have the need for intermediate level nursing home care. There is a need to identify and coordinate the services of individuals who would be willing to serve as companions to the elderly in their own homes. The elderly on fixed incomes who have chronic disease conditions will require affordable medical care and affordable supportive pharmacy services. The Local Long Term Care Committee is attempting to collect data to support these needs identified by Human Services Agencies. In general, community services need to be developed for the elderly to allow them to remain in their homes as long as possible. In order to comprehensively evaluate the needs of Chesterfield's elderly, personnel and computer support must be allocated. At this time, the needs have to be assumed based on national data. Nursing Homes in Chesterfield County Lucy Corr Nursing Home - 194 beds Willow Creek - 120 beds opened in October, 1991 Brandermill Woods - 60 beds Total beds - 374 (Data extracted from Aging American Trends and Projections, 1985-86 Edition, Prepared by U.S. Senate Special Committee on Aging. 13 O0 46' HOUSING NEEDS OF VERY LOW, LOW, AND MODERATE INCOME GROUPS AND SMALL AND LARGE FAMILIES 14 O0 47 HOUSING NEEDS OF VERY LOW INCOME RESIDENTS The University of Virginia Center for Public Service 1990 projected family income figures for Chesterfield County put 9,746 or 15.9% of families in the very low ($0-25,790) category. 1990 Census figures indicate that 3,230 owner occupied housing units were valued at less than $50,000 and that 1,246 of the occupied rental units in the County had a monthly contract rent of $250 or less (includes 944 units of subsidized housing). The Chesterfield County Planning Department reports that there are 2,468 mobile homes in the County. The County has a total of 944 families receiving rent subsidy. Taken together this information could be construed to indicate a lack of affordable housing for very low income residents. The housing needs of very-low income households could best be' remedied through a variety of programs including: Housing Rehabilitation - repair and maintenance of existing single family and multi-family housing (owner occupied and rental) with special emphasis on assisting the elderly, and providing rental units to those families who will never be able to afford purchasing a home. Construction - construction of new affordable low income housing. Homeownership Assistance homeownership counseling. downpayment assistance and HOUSING NEEDS OF LOW-INCOME RESIDENTS: Low income for families in Chesterfield as projected by the University of Virginia Center for Public Service in 1990 is $25,790 - $41,265. 12,934 families in the County have incomes in that range. The housing needs of this group are met in part by the housing identified for very-low income residents (e.g. assisted/subsidized housing, mobile homes, low cost rental housing) as well as a slightly higher cost segment of the housing market. The housing needs of this group are similar to those the lower income bracket; namely housing rehabilitation, both single family and multi-family owner occupied and renter occupied, and construction of affordable housing, as well as downpayment assistance and homeownership assistance including counseling and maintenance assistance. 15 O0 48 HOUSING NEEDS OF MODERATE INCOME FAMILIES Moderate family income is projected to be $41,265 to $49,002 for Chesterfield. In this bracket a great deal of housing in the County is affordable. The figures for affordable housing given earlier in the document suggest that 56% of the housing in Chesterfield is affordable to low and moderate income residents. The housing needs of this group are best met through housing rehabilitation programs coupled with existing housing code enforcement and other innovative measures to protect the stability and viability of moderate income neighborhoods. HOUSING NEEDS OF SMALL AND LARGE FAMILIES As indicated in the general section on housing needs, the waiting list for one, three or four bedroom certificates for subsidized housing is such that the wait for assistance is five or more years. The majority of affordable multi family units in the County contain 2 bedrooms, therefore, it is much more difficult for larger families to find affordable units that are of a suitable size. Their alternative is to rent single family homes which are more expensive than apartments. Other than the demand for current housing assistance services, the County does not have sufficient data to assess the need broken down into small and large families. 16 O0 49 HOUSING FOR SPECIAL NEEDS GROUPS 17 O0 50 HOUSING FOR SPECIAL NEEDS GROUPS RUNAWAY YOUTH Shelter care for children in crisis in Chesterfield County has been a topic of concern for several years. In 1987, the Chesterfield County Office on Youth and Youth Services Commission conducted a Youth Needs Assessment which identified the need for shelter care as a primary community issue. IN 1989-90, a follow up study was conducted to further assess the population of children "in crisis" in Chesterfield County. The study concluded that there are a substantial number of children and families in distress in the community who are not receiving services. The study noted there is no shelter for children within the County. There was agreement that a local shelter would be a valuable addition to service options within the County. YWCA - BATTERED WOMEN'S SHELTER In partnership with United Way and Chesterfield County, the YWCA opened a shelter in 1989 for victims of domestic violence. The shelter has answered almost 10 times the number of phone calls originally projected and sheltered twice as many women and children. CHESTERFIELD SHELTER STATISTICS 1990/91 1989 1989 Original Projections Actuals Projections 1990/91 Adjusted 1991/92 Projections % age Chestfld. Residents Hotline Calls 480 1,013 1,300 4,000 4,500 90% Women Sheltered 50 69 110 125 135) ) Children ) Sheltered 75 96 160 175 200) 54% (Figures do not include the 11 women and children from Chesterfield whom we sheltered at our Richmond facility.) 18 00 NON-SHELTER SERVICES 19 00 52 NON-SHELTER SERVICES TO CHESTERFIELD COUNTY RESIDENTS SUPPORT GROUPS 232 women living at home and in the community have attended weekly support groups held at various churches in Chesterfield. COURT ADVOCACY/ACCOMPANIMENT The County has provided services to 86 women needing guidance in working with the legal system. VOLUNTEERS Three times a year the County provides training sessions for new volunteers. The County presently has a core of 35 trained volunteers who work a minimum of 8 hours a month in the program. 20 00 58 HOUSING NEEDS FOR MEN~AL HEALTH, MENTAL RETARDATION AND SUBSTANCE ABUSE SERVICES 21 O0 54 HOUSING NEEDS FOR MENTAL HEALTHr MENTAL RETARDATION AND SUBSTANCE ABUSE SERVICES Survey Estimates for Persons with Mental Retardation and Persons with Serious Mental Illness (Note: These estimates do not include the needs of persons with substance abuse problems) 1. CURRENT HOUSING NEEDS FOR PERSONS NOT REQUIRING SUPPORTIVE HOUSING Chesterfield Community Services (CCS) is responsible for providing residential and housing supports to persons with Mental Retardation and Serious Mental Illness in Chesterfield County. The agency directly serves, however, only a minute number of the total population of persons who are classified as Developmental Disabled in the county. The term "Developmental Disability" (DD) means a severe, chronic disability of a person which: is attributable to a mental or physical impairment or combination of mental and physical impairments; is manifested before the person attains the age of twenty-two; c. is likely to continue indefinitely; results in substantial functional limitations in three or more of the following areas of major life activity (1) self-care; (2) receptive and expressive language; (3) learning; (4) mobility; (5) self-direction; (6) capacity for independent living; and (7) economic self-sufficiency; and reflects the person's need for a combination and sequence of special, interdisciplinary, or generic care, treatment, or other services which are of lifelong or extended duration and are individually planned and coordinated. Public Law 100-146, "Developmental Disabilities Assistance and Bill of Rights Act Amendments of 1987" Most persons with developmental disabilities (DD) although not now receiving supportive housing from our agency, will at some point in their lives require some type housing assistance ranging from intensive to minimal types of assistance. Some will need direct housing and support services. Many will be able to live independently if support services are available on a flexible and an as needed basis throughout their life spans. 22 O0 55 e As the natural family ages or disintegrates persons with DD may require transitional housing assistance involving help in locating new residences, financial help, emotional help, etc. Based upon estimates of a 3% incidence rate of developmental disabilities in the general population and Chesterfield County's current of 200,000, approximately 6,000 persons with developmental disabilities live in the county and potentially now require or will require housing support services during their life time. Estimated extent to which consumers already receive housing assistance. CCS serves 95 persons currently. The Chesterfield County housing office is the only other public agency which provides housing support services to the DD population. The Housing Office should be able to provide estimates of what percentage their service population is developmentally disabled. We believe, however, that only a tiny proportion of persons with DD in Chesterfield County are receiving housing supports. Given the absence of public transportation and the rising rents in the county, the housing needs of persons with developmental disabilities should be considered an expanding problem for the county. CHANGES IN HOUSING NEEDS OVER THE NEXT FIVE YEAR PERIOD Population Growth - Chesterfield County population growth according to Virginia Population Projections 2000, State Department of Planning and Budget, will increase by 28% from the current level of 200,000 to 255,000 persons by the year 2000. Based upon estimates of 3% incidence rate of developmental disabilities in the general population, this could mean an addition of 1,650 new citizens with developmental disabilities coming in the County over the next decade for a total of 7,650. To estimate five year projections, it may be appropriate to reduce that projection of growth in half to 825 new citizens with Developmental Disabilities entering the county for a total of 6,825 Developmental Disabilities citizens by 1995-96. New Funding Available? - No major increases in community mental health/mental retardation funds are expected over the next five years. Federal Mental Retardation Medicaid Waiver Funds can now be tapped based upon the recent approval of Home and Community Based Waivers by the U.S. Department of Health and Human Services (See Appendix 1). These funds will serve only the low incidence population of persons who are the most severely disabled and a maximum of 80 slots are available to Chesterfield County. Such funds will be drawn into our system over the next five years, however, they provide very limited help for the larger DD populations housing problems as a whole. 23 O0 56 On an average, approximately 12 persons are added to the residential waiting list for intensive services per year. Part of this growth in demand is due to the "Aging Out" process of natural care givers (i.e. parents or family). Within our waiting list are individuals living at home with parents or other caregivers who themselves are "aging out" of their ability to provide residential care. These caregivers may not immediately desire residential assistance from the CSB but at some point the need for residential care will become in the case of death or illness of the caregiver. Approximately one-half of the waiting list are individuals with older parents. 3. THE CHARACTERISTICS OF CURRENT SUPPORTIVE HOUSING NEEDS OF THE CONSUMERS SERVED It has long been recognized that CCSB has one of the longest waiting lists in the state for residential and vocational services for persons with mental retardation and mental illness. In fact, public concern over the unchecked waiting list growth actually generated the formation of a citizen group to examine solutions to the residential waiting list crisis in 1990. This group was the Residential Ad Hoc Committee to the CSB and its final report examining the service delimma in Chesterfield is attached in Appendix II. In analyzing the current service needs in the County, the Ad Hoc Committee findings are given below. Current Waiting Lists for Persons with Mental Retardation As mentioned above, the Mental Retardation residential waiting lists stands at 165 persons. Additional support has recently also been available on a limited basis to provide small, intensive foster-style arrangements for children or for adults who might best benefit from a family-oriented residential situation. There are at present a total of 30 Chesterfield County citizens with mental retardation living at State mental ~etardation facilities. Twelve of these individuals have been recommended for community placement and are currently on a waiting list. It is generally assumed that all these individuals will require intensive, 24-hour supervision in their community residential placements. Housinq Needs for Persons with Mental Retardation A closer look at Chesterfield's extensive residential waiting list for persons with MR shows that of the 165 plus persons waiting for services, approximately one-third require highly intensive 24-hour care, one third require 24-hour care of a less intensive nature and one third require varying degrees of intermittent, visiting counselor support and/or financial supports. Current Waiting List for Persons with Mental Illness This residential waiting list stands at 43 persons with serious mental illness. This reflects immediate needs only as it is difficult to gauge future need of this more transient population. The average waiting length before receiving services is 1-3 years. Supported living services through counselor contact is the focus or our residential services for persons with long-term mental illness. Additional support to these persons comes from a small rent subsidy fund for persons who require only a financial aid for apartment security deposits or short-term rent subsidy. Housing Needs for Persons with Mental Illness Our field generally estimates that 25% of this population require intensive, 24-hour care and supervision or hospitalization on a regular basis, 50% of the population will need on-going housing support from a counselor fluctuating from intensive to intermittent contact as well as consistent financial assistance/rent subsidies; and 25% will need minimal housing support (See Appendix II). 4. SUPPORTIVE HOUSING NEEDS OF PERSONS TO BE DEINSTITUTIONALIZED Most persons with mental retardation who are to be deinstitutionalized will require intensive, expensive 24-hour care and supervision. Throughout their lives support intensity may decrease to some degree, but 24 hour throughout their lives is likely for persons who are disabled to this extent. There are approximately 30 such persons waiting to return to their home community, at present about half of these persons require nursing and skilled nursing care due to on-going medical issues. Ail persons with mental illness who are deinstitutionalized will also require intensive 24 hour care for some period of time. Most, however, will need these services periodically not continually throughout their lives. 5. ASSESSMENT OF CHARACTERISTICS OF LOCAL MARKET IN RELATION TO CONSUMER NEEDS The average rent for two bedroom apartments in Chesterfield County found suitable for CCSB's Supportive Living Program in 1990-1991 has been $435 per month. Of the population we serve, the great majority are receiving Supplement Security 25 O0 58 Income (SSI) from government entitlement. The maximum SSI payment to an individual per month is $422. Thus, Chesterfield rents are difficult, if not impossible, to manage for the average consumer with mental disabilities whose income is primarily his/her SSI payment. 26 O0 59 B. HOUSING N-E~EDS OF THE HOMELESS 27 O0 60 HOUSING NEEDS OF THE HOMELESS Chesterfield County does not have available data compiled to characterize homelessness in the County. However, experience has shown that at least 85% of the families who contact the Housing Office requesting assistance are "at risk" of becoming homeless. The Richmond Better Housing Coalition and the Greater Richmond Coalition for the Homeless have developed a document called "Specific Program and Policy Recommendations Towards Helping Homeless People in the Metropolitan Richmond Area", which includes Chesterfield. Recommendations in the document include extending the use of the CARITAS Program (Congregations Around Richmond Involved To Assure Shelter) rather than building any new general shelter facilities. The need for a year round program was identified as was the need for a hostel program similar to what the YMCA and YWCA used to offer. The document assessed the following additional needs: Infirmary for Displaced People Treatment foY Chemically Dependent People Eviction Prevention Program Residential Hotels and Rooming Houses Transitional Housing Housing for the Mentally Ill Hospice for Low Income Persons with AIDS The document primarily addresses homelessness as it is manifested in the City of Richmond. The document suggests that the surrounding Counties, including Chesterfield, participate in a regional effort to address the problems of the homeless. The current Emergency Shelter Program includes eight organizations providing temporary no-cost housing for single adults and adults with children who are homeless. Emergency Shelter, Inc. operates a family shelter at 2 E. Main Street for a maximum of 27 women and children and operates a men's shelter at 402 W. Grace Street for a maximum of 33 men. CARITAS is 50 congregations that each take one week to host 30 people at their building. Two sites are used each night. Homeless people are transported from downtown pick-up sites. In 1990, a fixed site opened at St. Paul's Episcopal Church with 25 beds. The Citadel of Hope hosted 20 people each night as an overflow option. CARITAS operates only from November through March. Freedom House operates the Community Shelter at 1201 Hull Street with 40 bed spaces specially designed to host men and women who have been chronically homeless. 28 00 The YWCA operates two shelters (total of 40 people) for battered women and their children in the City of Richmond and in Chesterfield County, but at undisclosed locations. The Daily Planet's Bunkhouse Program offers 20 beds to mentally ill people and people with medical problems and is located at 302 W. Canal Street. The Salvation Army's Emergency Lodge at 2 W. Grace Street serves 40 men, women and children. The Good Samaritan Inn at 2307 Hull Street is for a maximum of 24 men and the Good Samaritan Inn at 1301 Porter Street is for a maximum of 25 women and children. The Richmond Street Team operates an 8 bed shelter for mentally ill people at 801 N. Boulevard. In total, there are 257 emergency shelter beds available year-round, with as many as 362 available from November through March. Additional beds are added each year. Nonetheless, according to the Study, the demand continues to exceed the supply, especially during the non-winter months. The CARES Shelter in Petersburg serves Chesterfield County, particularly citizens from the Southern portion of the County. Other than the YWCA and CARITAS (a program to which the County contributes) the shelter sources for the homeless are located in the City of Richmond or Petersburg. Families or persons in the County seeking homeless assistance are often referred out to these localities. O0 62 PART 2. MARKET AND INVENTORY CONDITIONS O0 63 PART 2. MARKET AND INVENTORY CONDITIONS A. GENERAL CONDITIONS The current market in terms of real estate development in Chesterfield is considerably depressed from earlier rates of growth. Both new rezonings and building permit applications are down substantially. However, current fluctuations in the economy are not necessarily indicative of long term trends. B. CURRENT HOUSING MARKET CONDITIONS AND INVENTORY Ce U.S. Census data shows that the rapid residential growth of Chesterfield County in the 1980s was mainly in the form of owner occupied single family housing. In 1990 there were 64,914 single family houses in Chesterfield, making up 84 percent of all county residences, compared to 70 percent in all of Virginia. Eighty percent of Chesterfield residents owned their homes in 1990; throughout Virginia, that figure was 66 percent. The median value of an owner occupied home in Chesterfield in 1990 was $87,200. The median value of such housing grew 60 percent between 1980 and 1990. The Census also shows that of the 58,385 owner units in the county in 1990, 3,058 (5.2 percent) were valued at greater than $200,000 and 3,230 (5.5 percent) were valued less than $50,000. Census data indicates that the median rent of a residential unit in Chesterfield County in 1990 was $447. 2,029 (13.4 percent) of the 15,056 occupied rental units in the county had a monthly contract rent of $600 or more, and 1,246 (8.2%) had a monthly contract rent of $250 or less. 1990 Census identified 1,562 vacant units for rent and 1,377 vacant units for sale in Chesterfield County. This works out to a vacancy rate of approximately 2.3 percent for owned residential units and 9.3 percent for rental units. DEVELOPMENT PROJECTIONS 1988-2020 The following is a summary of development projections prepared by the Chesterfield County Planning Department. Chesterfield County's population is projected to continue to increase over the next 32 years at an average annual growth rate of about 3% so that by 2020 it will reach a total of 354,500. This is a slightly slower rate of increase than the county has recently been experiencing and can be attributed to a gradual decrease in the in-migration rate and the current trend toward smaller families. Almost all 31 O0 64 age groups show consistent increase in numbers for the time period studied, however the percentage of school age children will start to decrease as the general population ages. The percentage of the population over sixty will more than triple in this same time period. Housing stock is predicted to continue the trend of increasing at a greater average annual rate (5%) than population. This is due to the present trend toward decreasing household size which is expected to continue although the rate of decline will moderate over the next 32 years. Single family residences will continue to be the major component of the housing stock, however multi-family units and townhouses are expected to become a greater percentage of the county's future housing stock. Employment in Chesterfield County will continue to increase at a greater rate than population, so that by 2020 employment figures will exceed 139,000, over two and a half times greater than current figures. All sectors will show increases with trades and services leading the way. Government, which has been the leader in employment, will be passed by the trades by 1990 and by services by 2000. Even though manufacturing and construction show significant seasonal variation, both are predicted to increase during this time period. Based on projected housing and employment figures, land use changes in the next 32 years will show the conversion of over 90,000 acres of vacant land to residential, commercial, industrial and public use. Residential land use will comprise the major segment of change with multi-family assuming a larger portion than has recently been occurring. The amount of land needed for public/semi-public use is expected to also increase at a greater rate than in the last five years. (See pages A4-A7) D. SIGNIFICANT CHARACTERISTICS OF THE HOUSING MARKET In an earlier section, Affordable Housing, it was indicated that surveys have found much of the housing in Chesterfield County (56%) is affordable to low income residents. That figure refers to percentage of improved residential parcels that were valued at $70,000 or less. In the past in Chesterfield County there has been a considerable amount of construction of homes in the affordable range. As the market changed, fewer lower cost houses were built and the market expanded for high cost housing. The fact remains that the housing construction industry in Chesterfield is very responsive to demand. In the event there is a high demand for lower cost housing, more of it gets built. 32 O0 65 I I I I ! I I ! i I I I I I I I ! POPULATION Over the next 32 years Chesterfield County is expected to continue to evolve from a rural/suburban county to an urban community. Like all rapidly growing areas, the major component of population change has been in-migration. Three series of population projections have been prepared using different in-migration assumptions. These assumptions use migration rates which predict the portion of the total county population due to in-migration. With series I, low growth, migration rates decrease from an average of 8.26 % in 1985 to .55 % for 2020. The moderate growth assumption projects migration rates to decrease from 10.1 Population Projections Chesterfield County, Virginia 440000 400000 360000 320000 280000 240000 200000 160000 120OOO 80000 40000 0 1960 1970 1980 85 1990 95 2000 05 2010 2015 2020 YEAR YEAR SERIES I SERIES II SERIES III LOW MODERATE HIGH GROWTH GROWTH GROWTH 1980 141,372 141,372 141,372 1990 204,300 210,500 215,200 2000. 257,200 277,700 295,400 2010 286,400 325,500 366,700 2020 304,700 354,535 417.200' III il O0 GG % in 1985 to 1.4 % for 2020. The third assumption, high growth, projects rates to decrease from 12.01% in 1985 to 3.07 % for 2020. Projections were created using the cohort survival method, which divides the total population into male and female cohorts of five year ranges. Fertility rates are applied to the appropriate female cohorts to determine the future 0 to 5 age cohort.'All cohorts are then adjusted with survival rates from the virginia Annual Report of Vital statistics. Migration rates are then applied to each cohort to predict its size five years later. PROJ~'~TE]} POPULATION (~DF..RATE GROW~ ~L~UMPTIO~) S~RY 1980 1985 1990 1995 2000 204)5 2010 ~015 2020 ABE 5 - 19 % OF TOTAL ~. ~ 2.5. 6& 25.10 24. EO 23.97 ~. 39 21.09 RO. 10 19.40 CHAN~E 48~ 7999 6736 69B5 1505 584 115 -I0 % CI~qNGE 10.85 15.1~ 11.31 10.49 ~.E1 0.85 0.17 -0.01 % OF TOTAL 59.54. ~,79 60.81 61.3z~ 61.~ 62.~ 61.84 60.36 ~ ~3 ~1~4 ~30~ 19130 1~ 1~75 5RB3 -1~14R % ~E ~.79 17.01 15.~ 11.~% 10.05 6.~ ~56 % OF TOTAL 4.61 5.10 5.9E 6.?~ 7.52 8.4~ 10.40 13.11 18.81 ALL ~ES % CHANGE 19.13 16.9i) 1~.50 11.~1 6,6& 6.58 4,~9 3.48 ~ ~. ~.34 3.79 Z, ~8 E.%3 ~.SZ ~.37 hO~ 0.71 ~ ~431 ~3 3~ I0 31469 2~ 2t4~9 IG718 t2337 BIRDS [3~ 15~10 17~ tBB7~ 20131 ZL~8 2137~ 21~4 D~T~ 3111 ~ 5292 6499 81~ 1~ 121~7 I~214 COUNTY TOTI). 1~1~0 17~,7G1 210534. 2~62~§ 277713 30~051 32:5~0 3~.198 35~535 O0 G7 I I I I I I I I I ! ! ii- HOUSING Housing average number factors: vacancy stock is projected to increase in the county at an annual rate of about 5% over the next 22 years. The of new units needed is driven by the following three population, vacancy rate and household size. While rates are predicted to remain stable, persons per household is predicted to decrease in the same time period. This reduction in household size following national and regional trends, is expected to moderate during the latter portion of this time period. The number of housing units will therefore follow the population trend but at a slightly greater rate. Although multi-family development had shown slow growth in the early part of the 1980's, there has been a surge of construction in recent years, bringing the percentage of multi-family back to 150- 140- 130- 120- 110- 100- 90- Dwelling Unit Projections ;::: ::: ::',: ,;::: :::: :::' .... ;::; ........ [;::: ..... :::; :::: ::: ::;: .... · ....... :::: .... ::: ;:; :;:: '::' '::;i .... :::: :::: iii ::: :::'. :::: .!!! :::: .... ;::: :::' ::: :::: , :::: :::: :::: ii!! ::: "' :::: ........ ......... .,. :::: ...... ...,.. ::: ::: :::'":::: ....:.!Si:i: .... :i!iiiiii . ...... .. :::::::.'" .... ·.. . ........... ...... ,.. ~ .... ~ ::::::::: ::: :,:,:,', .... :::~ ' ...... i:!:i:!:i :::::::: ..... :::::::: ...... :::: ::: ::Si:i: ..~ :::::::: .... ,'.'.'.'.' "' :':':':': '" "'"" ........ .-.-.., ....... ..... ;.:.:.:. .'.'.'. ......... ........ ::::::::: .... '"'"' :::: :!:i:!:!:: .... ::::::::: i "'""...... ... .... ·.. ~ ';:.:,:. . ..... ,.,.,.., ·.... ..... ...... 80- 70- 60- 50- 40- 30- 20- 10- 0- 1985 1990 1995 2000 2005 2010 2015 2020 ~ Single Family ~ Multi-Family 00 DWELLING UNIT PROJECTIONS TOTAL SINGLE MULTI- UNITS FAMILY FAMILY 1985 64,181 54,706 9,475 1990 80,535 67,907 12,628 1995 98,528 82,976 15,552 ~000 116,447 97,527 18,920 2005 133,816 109,630 24,186 2010 150,710 121,281 29,428 2015 167,026 134,007 33,019 2020 182,847 145,138 37,709 its historical rate of 16 %. This ratio is predicted to be maintained until 2005, when it will begin to increase, so that by 2020 it will have reached almost 21%. This projection is partly due to the expected need for smaller units for the increasing population in the 20 to 29 age group and the large portion of the population 55 and older, and to the increasinq popularity of large mixed use planned developments. Multi-family units are projected to show a significant increase in number from 9,475 in 1985 to 37,700 by 2020. O0 69 E. FACILITIES FOR THE HOMELESS Please refer to Section I, Part I, B. F. FACILITIES AND SERVICES FOR SPECIAL NEEDS POPULATION The current array of flexible residential options available in Chesterfield County are listed below. The CCSB should not, however, limit itself to this list. Instead the Ad Hoc Committee recommends that the CCSB explore other creative residential options which could be designed given resources available in the community and the needs/preferences of the consumer and his/her advocates. Group Homes These are programs providing 24-hour supervision and support for persons with mental retardation that occupy single family homes within natural neighborhood settings. They provide a home to four or five adults of either sex. Each home has a full-time Residential Supervisor and 2-3 Residential Counselors with overnight relief staff. Five group homes currently exist. Supervised Apartments These programs also offer 24-hour support and are located in townhouse/apartment complexes where three dwellings in a row are occupied, each with two bedrooms. Staff share one apartment with a consumer and the other apartments have two consumers each. Each supervised apartment program has a full-time Residential Supervisor, 2 Residential Counselors and overnight relief staff. These programs serve persons with mental retardation only. Two such programs now exist. Supported Living This program type serves persons with mental illness and mental retardation who live in homes or apartments either alone or with a roommate. The county holds the lease for some apartments and subsidizes the rent accordingly. Others are served in their own residences. There is a Residential Supervisor and two Residential Counselors for the MR and MH supported living programs respectively. Each staff member has a caseload of 6-10 persons with whom they provide intermittent supervision, counseling, training and linking referral services. Approximately 60 persons are served through this model. 00 70 Sponsored Placements This is a financial assistance program for persons with mental retardation of all ages to support for flexible arrangements. It is intended to promote a community alternative for individuals with challenging behaviors or family care needs who may be at immediate risk or more restrictive placements without their assistance. In this program, the CCSB supports some portion of the cost of the individual to live with a non-family member in a residence in the community. The family may also pay some portion of the cost. We serve two persons in this way. Rent Subsidy This service area involves rental assistance to persons with long term mental illness for up to a three month period. It is intended to provide short term housing assistance to promote long term independence and stability. Many individuals with long-term mental illness do not require supervision or training but frequently require financial aid. Approximately 35 persons are served this way. Specialized Foster Care Similar to the sponsored placement program, this service is designed to promote small family-centered arrangements for individuals with family care needs. It is especially appropriate for persons under age 18. Subsidies come from a pooling of inter-agency resources and in the future may come from medicaid waiver funds. Providers are trained and certified as foster caregivers. This program is for persons with mental retardation of all ages with subsidy levels intended to vary depending on the consumers degree of need. The County Department of Social Services also provides this service for children in foster care who are emotionally disturbed, socially aggressive or physically and mentally handicapped. Extent of Existing Supportive Housing Services CCSB currently serves: 29 persons in Supports with 24-hour 2 Specialized Foster Care/Supervision 60 persons with intermittent counselor contact and financial assistance 35 persons with rent subsidies only 34 O0 7i SECTION II. FIVE YEAR STRATEGY , 3s 00 72 SECTION II FIVE YEAR STRATEGY GENERALLY In a 1978 Comprehensive Plan, Chesterfield established a housing objective with 2 goals: County Continue County development in a sound and attractive manner by encouraging revitalization of existing neighborhoods or new development while avoiding adverse environmental problems and negative fiscal impacts. Control and encourage development of neighborhoods in cohesive and compatible manner with commercial/industrial expansion to ensure convenient attractive and livable residential densities and types. The Central Planning Area Land Use and Transportation Study of June 1985 included the following objectives: Protect the character of existing single-family residential areas and encourage variety in housing types. The County Comprehensive Plan also contains policies that: Assist property owners in formulating programs for rehabilitation or redevelopment of deteriorated properties. Encourage a wide choice of residential densities and types. TARGET AREAS The Chesterfield County Housing Assistance Plans and Plan maps as adopted for 1976-1984 by the Board of Supervisors indicated that the Route 1/301 Corridor and Ettrick Village areas of the County were priority areas requiring special housing assistance because of economic conditions of residents, deteriorating housing and environmental problems. Subsequent plans including the Bellwood/Bensley Housing Improvement Program, the Bellwood Housing Program, the Route 1/301 Corridor Study and the Ettrick Village plan further illuminate the need for housing assistance in those two areas. 36 O0 73 1991-1996 Conditions have changed in Chesterfield since the days of earlier comprehensive plans. Though some programs have been implemented in the target areas of Rt. 1/301 and Ettrick Village, problems with housing remain in those areas. The economic recession of 1991 has been hard on residents in other portions of the County as well. Accordingly, priorities are becoming more broad. As other areas of the County begin to deteriorate there is some support for code enforcement for existing housing that could be coupled and supported by loan and grant programs for low and moderate income residents. If existing housing code enforcement is activated, provisions for assistance to families displaced as a result of code enforcement activities must be made. PUBLIC POLICY AND AFFORDABLE HOUSING In recent years, the County division of Community Development has gone through significant change. Ordinances and regulations have been revisited and changed when necessary. New state and federal mandates governing erosion and sediment control, water quality, wetlands preservation, septic tanks and stormwater management have required the County to adjust development processes. The County has revised its zoning and subdivision ordinances to reflect many of these changes. During the process of revision, the County staff met with a number of interest groups and held extensive public hearings to solicit outside opinion and suggestions. When specific regulations were formulated that effected the housing industry, representatives of the industry were consulted. One of the primary concerns was the effect of new regulations on housing affordability. The County staff spent time reviewing suggestions and recommendations from the housing construction and development industry to insure that the issue of housing affordability was kept as a priority. INSTITUTIONAL STRUCTURE FOR HOUSING Chesterfield County has three offices that deal with the issue of housing: Housing, Community Development and Planning. Housing The Chesterfield County Housing Office manages the County's Section 8 program which includes a total of 423 moderate rehabilitation units and 160 existing program certificates. The Housing Office also manages a variety of housing rehabilitation programs including an existing Virginia Indoor Plumbing program. The Housing Office serves as a housing information and referral service for citizens who are searching for subsidized or low cost rental housing. In the past, the Housing Office has managed programs in the Bellwood/Bensley area responsible for rehabilitating 66 homes to Section 8 Housing Quality Standards. Community Development The Chesterfield County Office of Community Development is responsible for overall CDBG administration, grant preparation, budgeting and policy direction. The office is the administrative branch of county government for the departments of Planning, Utilities, Building Inspection, Transportation, Economic Development and Environmental Engineering. The Community Development division will be administering the County's CDBG program through an office of CDBG Administration and Housing Rehabilitation. This CDBG office will monitor all activities authorized under the HUD CDBG program and ensure long-term compliance with the provisions of the Cranston-Gonzalez National Affordable Housing Act. Planning The Chesterfield County Planning Department is responsible for the County's short and long term planning. The division of Comprehensive Planning in the department collects and analyses demographic data and develops small and large scale plans for neighborhoods, communities and large geographic areas in the County. The Planning Department will be responsible for providing the CDBG Administration Office with planning assistance and implementation assistance on a variety of CDBG projects. 00 7,5 CITIZEN INVOLVEMENT AND THE PRIVATE SECTOR Chesterfield County has a history of citizen involvement in the planning process that will be particularly important in the CDBG program. Citizen advisory groups are already established in some areas of the County and will be called upon to assist and guide staff in all facets of the program. When CDBG projects involve specific communities, community groups will be encouraged to participate as they have been in the past. The private sector will be encouraged to lend support whenever possible. In some cases the private sector will be solicited for funds to match those provided through the County CDBG program. In past CDBG activities, the County has encouraged citizens to participate in making specific program recommendations. The programs in the past have been primarily targeted at encouraging owner occupation of single family housing. The participants were responsible for contractor selection and the construction contract were between owner and contractor to insure that participants had a hand in managing their own project. STATE AND LOCAL COOPERATION Chesterfield County has participated in the State of Virginia Department of Housing and Community Development CDBG program for the past five years. The working relationship has been a good one. County staff have participated in the development of the State of Virginia's CHAS and will continue to be involved in attempting to match state housing priorities with it's own. The County has worked closely with the Virginia Housing Development Authority, the Virginia Department of Housing and Community Development and numerous other public and private housing agencies. In searching for matching funds for CDBG programs, the County will keep abreast of developments related to housing on both the state and federal level. GENERAL RELIEF AND EMERGENCY HOUSING ASSISTANCE According to the Chesterfield County Department of Social Services in 1990-91, there were 200 cases where the County provided rent payments to prevent eviction and 119 cases where the County made utility payments to prevent cutoff. 39 O0 76 The County also participated in CARES, two shelters for the homeless serving 27 cases in Chesterfield with 49 individuals. The County also participated with the YWCA in a shelter for battered women and children. In a 1985 Shelter Survey of Aid to Dependent Children Recipients in Chesterfield, 46% lived in subsidized housing and 20% lived with someone else due to lack of money. (See pages A8 through Al0.) COUNTY NURSING HOME Chesterfield County operates the Lucy Corr Nursing Home, a 194 bed nursing home facility in the County governmental complex, the Nursing Home serves residents from over 20 communities statewide with the majority coming from the City of Richmond and Chesterfield County. 40 00 77 'AGENDA ITEM 5 ADC SHEI,TER SURVE. Y By THE STATE DEPARTMENT OF SOCIAL SERVICES JUNE 1985 · : . AGENCY FIPS CODE ' · RECIPIENT CASE NUMBER · Total Number of Questior..naires - $1' **** PLEASE COMPLETE EVERY QUESTION VERY CAREFULLY **** 1. ARE'YOU (CHECK ONE) 18 RENTING, BUT NOT IN A PUBLIC HOUSING PROJECT ' ' (SUCH AS HUD, sEcTION 8 HOUSING, OR OTHER HOUSING WITH RENT SUBSIDY) 38 RENTING IN A PUBLIC HOUSING PROJECT (SUCH AS HUD, '' SECTION 8 'H~USING, O~ OTHER 'HOUSING WITH RENT SUBSIDY) 7 BUYING YOUR OWN HOME 18 LIVING WITHOUT ANY COST, AS WITH 'SOMEONE ELSE IF YOU ARE RENTING, IS ANOTHER PERSON SHARING THE RENT COST WITH YOU? (CHECK ONE) 11 YES NO NOT RENTING HOW MU.CH DO YOU PAY FOR yOUR HOUSE OR APARTMENT OK ROOM(S) 'EACH MONTH? (NEAREST DOLLAR) $ RANGE: $0 - $360 PER MONTH .4. HOW MANY PERSONS ARE IN YOUR ADC ASSISTANCE UNIT? 5. }IOW MANY OTHER PERSONS ARE IN YOUR HOUSEHOLD? 6. HOW MANY BEDROOMS DOES YOUR FAMILY H'kVE? (NUMBER) (NUMBER) (Nt~MBER) 7. WHAT IS THE MOST PEOPLE IN ONE BEDROOM IN YOUR HOME O?, APARTMENT OR ROOM(S)? (NUMBER) 8. IF THE RENT AMOUNT DOES NOT INCLUDE ANY OF THE FOLLOWING, StlOW THE AVERAGE AMOUNT YOU PAY EACH MONTH (NEAREST DOLLAR) ~ LECT R [C[TY $ EACH MO ~TII (:.AS $ EACH MONTH ........ O0 78 ADC SHELTER SURVEY' BY TIlE STATE DEI'AR, TMENT OF SOCIAL SERVICES OIL TELEPHONE $ WATER $ COAL $ WOOD $ · ' WATER/SEWAGE $' EACH MONTH EACH MO NTH EACH MONTH EACH ·MONTH" EACH MONTH ,... EACH MONTH THESE UTILITIES ARE INCLUDED IN .~4Y RENT PAYMENT , . (CHECK, IF APPLICABLE) 9. DID YOU GET FUEL ASSISTANCE LAST YEAR FROM THE WELFARE DEPARTMENT (CHECK .ONE) 48 YE.S NO 10. DO YOU HAVE AN INDOOR TOILET (CHECK .ONE) YES NO DO YOU HAVE ~/, PROBLEM WITH RATS OR ROACHES IN YOUR HOME 'OR APARTMENT OR ROOM(S)? (CHECK .ONE) ~ YES NO 12. ARE ANY OF THE FOLLOWING ITEMS IN NEED OF SERIOUS .REPAIR? (CHECK AS MANY AS ARE APPLICABLE) 'FOUNDATION ROOF CHIMNEYS 8 WINDOWS 1 OUTSIDE WALL/SIDING 7 INSIDE WALLS/CEILING 2 FLOORS 5 PLUMBING 6 INSULATION 1 ELECTRICAL 1 PORCHES 64 NONE OF THE ABOVE 13. IS A PUBLIC HOUSING PROJECT (SUCH AS HUD, SECTION 8 llOUSING, OTHER HOUSING WITH SUBSIDY) AVAILABLE TO HELP WIT}! THE COST OF HOUSING RENT IN YOUR AREA? (CHECK ONE) YES 31 ('' ' NO" . ( DO NOT KNOW 14. IIAS ANY AGENCY (OTHER THAN PERHAPS WELFARE) TURNED YOU DOWN FOR HELP WITH MONEY FOR RENTING A MOUSE~ AN APARTMENT OR ROOM(S)? (CHECK ONE) 00 79 ADC SIIELTER SURVEY BY TIlE STATE DEPARTMENT OF SOCIAL SERVICES YES NO NEVER APPLfEI) HAVE YOU ASKED IF THERE IS AN AGENCY OTHER THAN THE WELFARE DEPARTMENT TO ,HELP WITH RENT COST IN' YOUR AREA? (CHgC K ONE) 16 NO 5 NOT INTERESTED 8 DON'T KNOW HOW OR WHE. RE TO ASK 16. IF YOU ARE LIVING WITH SOMEONE ELSE W'ITHOUT COST, ARE YOU 'LIVING TflERE (CHECK ONE) 1 BECAUSE YOU WANT TO, BUT YOU HAVE ENOUGH MONEY TO LIVE SOMEWHERE ELSE? i__/_7.BECAUSE YOU HAVE NOT GOT ENOUGH MONEY TO LIVE ANYWHERE ELSE? YOU ARE NOT LIVING IN SOMEONE ELSE'S HOME WITHOUT COST. 17. WHAT IS YOUR GREATEST NEED FOR MONEY? (CHECK .ONE) _=~ GET A BETTE'R HOUSE ._~ BUY MORE OR BETTER FOOD ~ 16 BUY OR PAY FOR CLOTHES .. 9 BUY OR REPAIR AN AUTOMOBILE : . 4 PAY FOR TRANSPORTATION ~ _ MORE RECP, EATIONAL ACTIVITIES ,' . 1 PAY FOR'DAY CARE FOR MY CHILD OR CHILDREN 'PAINT OR REPAIR MY HOUSE INSULATE MY HOUSE BUY AN AIR CONDITIONER ~ LEARN A TRADE OR SKILL TO GET A JOB Ai0 0o 80 PRIORITIES The five year strategy for Chesterfield County consists of five priorities. They are as follows: 1. Revitalize and Preserve Existing Neighborhoods - Housing Improvement Programs will be developed incorporating appropriate methods and strategies to achieve the goals of neighborhood preservation and revitalization. Programs will be targeted to smaller compact areas to ensure the maximum effectiveness of specific projects. 2. Rehabilitate Substandard Housing - Projects aimed at improving and rehabilitating substandard housing will be encouraged and pursued. 3. Encourage Owner-Occupation of Single-Family Housing - Ail projects will encourage the occupation of housing by its owners. 4. Encourage a wide variety of residential densities and types. 5. Develop Housing programs to address special needs population. O0 8i ACTIONS TO PROMOTE PRIORITIES OVER TME~ 5 YEAR PERIOD: 1. Revitalize and preserve existing neighborhood. Conduct surveys and studies based upon 1990 Census indicators to determine which neighborhoods could benefit from revitalizing and preservation efforts. Develop plans for the target areas indicated by studies and surveys. The plans should include detailed analysis of housing needs in those areas and make recommendations for action. Develop CDBG programs for neighborhoods already identified as needing housing assistance projects (e.g. Ettrick Village and the Rt. 1/301 Corridor). 2. Rehabilitate Substandard Housing. Develop a program for code enforcement for existing housing in the County. Hire Housing Rehabilitation Specialist and Enforcement Inspector to facilitate the program. Code Begin citizen outreach to formulate recommendations for neighborhood participation. 3. Encourage owner-occupation of single family housing. Insure that all CDBG projects have some provisions to encourage owner occupied participation. Provide loan and grant owner-occupied housing. programs geared to 4. Encourage a wide variety of residential densities and types. Keep Planning Commission and informed about policies to residential densities and types. Board of Supervisors encourage variety of Consider this priority in any ordinances and regulations. review of plans, 5. Develop Housing Programs to address special needs population. Develop plans and program to address housing needs of the homeless, runaway youth, victims of domestic violence, victims of substance abuse, victims of the HIV virus, etc. 42 O0 82, FINANCIAL RESOURCES AVAILABLE TO ~ COUNTY TO ACN!EVE OBJECTIV~_.~ The following are funds available for CHAS related objectives. 1992 Dollar Amount CDBG Funds County CDBG/VHDA loan repayments Virginia Indoor Plumbing Program 1,060,000 $ 22,500 $140,790 Total funds available $1,223,290 There are other sources of funding available to the County to achieve objectives of the CHAS, however no funds from those sources have been allocated to the County for FY 1992. Other potential sources include: VHDA The Virginia Water Project HOME VDHCD Housing Partnership Funds 43 O0 88 SECTION III. ONE YEAR PLAN 44 00 84 SECTION III ONE YEARPLAN The first priorities of the one year plan will be to set up an office to administer the County's CDBG entitlement programs, conduct analysis of 1990 census data to further determine housing needs and conduct field surveys to corroborate census information and analysis. Additional priorities include developing a housing code enforcement program for existing housing and setting up an advisory task force to consider recommendations and suggested projects for submission to the Board of Supervisors. OBJECTIVES AND ACTIONS 1. Set up a CDBG Office. 2. Develop a housing rehabilitation program county-wide. 3. Develop an existing housing code enforcement program. Conduct analysis of census data and determine areas of need. Provide funds for capital improvements in CDBG target areas such as sidewalks, streets, drainage projects and facade improvements that will provide stimulus to the private sector. Develop a low interest loan program to encourage low and moderate income residents to become homeowners. REPORTING TO HUD AND REGULAR MONITORING Reporting on and monitoring of all CDBG related activities will comply with all appropriate Federal regulations including the Davis Bacon Act. The CDBG administrator will insure the coordination of all reporting efforts. The County has established an excellent reporting record with the Virginia Department of Housing and Community Development with its CDBG program. The County will continue reporting with equal efficiency to HUD directly. 45 O0 8,5 The County has an accounting and financial reporting system that complies with all Federal and State regulations. Field visits and other monitoring will be conducted by County staff of departments directly supervising projects in conjunction with the CDBG administrator. O0 86 TABLES AND CERTIFICATIONS O0 87 CHAS Table 2A U.S. Department of I- ng and Urban Developmenl Office of Community Pl~,,ning and Development Population and Minority Data Comprehensive Housing Affordability Strategy (CHAS) Name of Jurisdiction(s) or Consodium: . Five Year Penod: (enter fiscal yrs.) FY: through FY: 1980 Census Data 1990 Census Data Category or Current Estimate (A) (a) 1. Total Population '1 4 '1 , 3 7 ;2 2 0 9,2 7 4 2. White (Non-Hispanic) 'l 2.5,0 6 6 1 7.5, .5 '1 6 3. Black (Non-Hispanic) 13,819 27,024 4. Hispanic (AIl races) 995 2, .511 5. Native American 251 487 6. Asian and Pacifi~ Islanders 1,0 9 4 3,7 3 8 7. Group Quarters 2,822 2,497 8. Institutional 965 877 9. Non-Institutional 1,857 1,620 10. Household Population 138,550 206,777 form HUD-40090 (9/91) 00 88 CHAS Table 2B u.s. D,,,,tm,,, Office of Community Planning and Development Market and Inventory Conditions Housing Stock Inventory Comprehensive Housing Affordability Strate: Name of Jurisdiction(s) orConsortJum: ~ ' ........... · ..... "'~! t'-'~ ~'-.~l Five Year Period: (enmr fiscal yrs.) FY: ~rough FY: i"Check one: ~ 19 Census Current Estimate as of: (enter date) Category Total 0 or 1 bedrooms 2 bedrooms 3 or more bedrooms (A) (B) (C) (D) 1, Total Year-Round Housing 77,224 2. Total Occupied Units 73,441 3. Renter Occupied Units 15,056 4. Needing Rehab 5. Not Rehabbable 6. Owner Occupied Units .... 58,385 7. Needing Rehab 8. Not Rehabbable 9. Total Vacant Units 3,888 10. For Rent ... 1,562 11. Needing Rehab 12. Not Rehabbable 13. For Sale - 1,377 14. Needing Rehab 15. Not Rehabbable 16. Awaiting Occupancy or Held 4O6 17. Other O0 89 form HUD-40090 (9/91) CHAS Table 2C u.s. Department of Housing and Urban Development Office of Community Planning and Development Assisted Housing Inventory Comprehensive Housing Affordability Strategy (CHAS) Name o! Jurisdiction(s) or Consortium: Five Year Period: (enter fiscal yrs ) FY: Uhrough FY: '"Current Esamate as of: (enter date) Total Stock and Inventory Category Total SRO 0 or 1 bedrooms 2 bedrooms 3 or more bedrooms (A) (B) (C) (D) (E) 1. Project Based Tenant Assistance 7. 8~4' 0 4 3 6 0 9 1 3 2 2. Public Housing 0 0 0 0 0 3. Section 202 15 0 15 0 0 4. Section 8 719 0 28 579 112 5. Other HUD 50 0 0 30 20 6. FmHA 7. Tenant Based Tenant Assistance 1 6 0 0 4 6 6 7 4 7 8. Section 8 160 0 46 67 47 9. Other State/Local 10.Homeowner 0 Assistance O0 90 form HUD-40090 (9/91) O0 92 Comprehensive Housing Affordability Strategy (CHAS) Name of Jurisdic'don(s) or Conso~um: Chesterfield County Contact Person: Address: Appendix B U.S, Department of Housing and Urban Development Office of Community Planning and Development Lewis C. Wendell Telep~ne Number: 751-4153 Type of Submission: Chesterfield County Community P. O. Box 40 Chesterfield, VA 23832 Development (mark one) [] New Five Year CHAS [] Annual Update * (mark one) For Fiscal Year For Fiscal Year 19 9 2 through Fiscal Year 1996 [~] Initial Submission Resubmission [] Amendment ** * If an Annual Update, mark one: [] Parts 4 (Resources) & 5 (Implementation) Only [] Parts 4 & 5, plus minor changes: (mark all those which apply) Part 1 - Needs Assessment [] Narrative [] Tables Part 2 - Market & Inventory Conditions [] Narrative [] Tables Part 3 - Strategies [] Narrative [] Tables For all amendments, specify the nature of the amendment below and attach amended porlJons to this cover sheet. ~Jurisdlctlon Name of Authorized Official: Lane B. Ramse¥, County Admin. Signature & Date: X HUD Approval Name of Authorized Official: Signature & Date: X form HUD-40090 {9/91) O0 93 Appendix E Comprehensive Housing Affordibllity Strategy (CHAS) Certification The jurisdiction hereby certifies that it will ~ffirmatively further fair housing. Signature of Certifying Official X Lane B. Ramsey Certification The jurisdiction hereby certifies that it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, implementing regulations at 49 CFR 24, and the requirements governing the residential antidisptacement and relocation assistance plan under section 104(d) of the Housing and Community Development Act of 1974 (including a certification that the jurisdiction is following such a plan). Signature of Certifying Official X Lane B. Ramsey Note: The jurisdiction's execution of these certifications acknowledges that it w maintain supporting evidence, which shall be kept availab e for inspection by the Secretary, the Comptroller General of th~ United States or its designees, the Inspector General or its designees, and the public. SUMMARY OF COMMENTS Mr. Sterling Hawkins, Vice President of Ettrick on the Move, a community organization, stated they support the CHAS as it would provide a source of funding to implement the Ettrick Village Plan; that the Ettrick Village Plan was cited as a priority in the CHAS; that they felt the revitalization of Ettrick should be addressed and that there was strong need for code enforcement in Ettrick. (February 12, 1992, public hearing) Mr. George Beadles, resident of the Matoaca District, stated he felt a housing rehabilitation program should not be developed County-wide, but rather only in certain areas and that he was opposed to a housing code enforcement program as he felt this should fall under the guidelines of the Zoning Ordinance. (February 12, 1992, Public Hearing) O0 9,5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: April 22, 1992 ITEM NUMBER: 6.C.2. Supplemental County Transfer - School Operating Fund ~JBJECT: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On April 10, 1991, the Board of Supervisors approved the 1991-92 Appropriation Resolution, which included an appropriation for the School Board approved budget of $211,755,800. A total of $5 million of the FY1992 School Board approved budget of $216,755,800 was withheld. In December, the Superintendent and other School Board staff discussed with County staff the need for the $5 million appropriation withheld from the FY1992 School Board approved budget for the School Operating Fund. On December 10, 1991, the School Board requested a transfer of $2,500,000 of the appropriation and County transfer withheld, and on December 11, 1991, the Board of Supervisors approved that action. School Board staff presented a mid-year budget review to the School Board on January 28, 1992. Subsequent to that review and based on the third quarter budget review which the School Board approved on April 14, 1992, School Board staff have revised estimated revenues and expenditures. Based on the most recent projections, no additional appropriation is required; however, the full budgeted transfer of local tax dollars is necessary. The budgeted County transfer, including State sales tax, for School Operating Fund expenses is $101,213,400, of which $98,713,400 has been approved by the Board of Supervisors. School staff analysis recognized a reduction of $830,000 in the State sales tax estimate, offset by a net increase in State SOQ accounts of approximately $330,000, ATTACHMENTS: YES F1 NO I Thomas R. Fulghum School Board Superintendent SIGNATURE: COUNTY ADM I NI STRATOR 00 ChesSerfield County Board of Supervisors Aprf~ 22, 1992 Agenda Page 2 resulting in a net shortfall of $500,000. In order to cover all expenditures through June 30, 1992, the School Board needs the additional local County transfer of $1,670,000 (which equals the remaining $2,500,000 less $830,000 shortfall in State sales tax) plus an increase in State SOQ revenue of $330,000. This increase of $1,670,000 in County transfer plus the increase of $330,000 in State SOQ accounts will replace estimated State revenue of approximately $2,000,000 in VRS retirement and group life receipts that will not be realized due to a change in VRS methodology. Therefore, no increase in overall appropriation authority is required. REQUESTED ACTION: The School Board requests that the Board of Supervisors increase the local County transfer by $1,670,000 and increase estimated State SOQ revenue by $330,000, both increases to the School Operating Fund. BUDGET AND NANAGEMENT COMMENTS Approval of this agenda item will authorize the transfer of the full budgeted amount of local funding for education for FY92. There will be no net increase in revenues or expenditures in the school operating fund. Increases in the county transfer and state SOQ revenue are offset by decreases in other state revenue so there is no increase in total appropriations for schools. The county transfer to schools is made up of local funds and state sales tax revenue which passes through the General Fund. There is currently $2,500,000 in withheld county transfer. Reducing this amount by the shortfall in state sales tax revenues ($830,000) leaves $1,670,000 of local funds left to be authorized for transfer to the school operating fund. ~mes J. ~-Ste~maief, Director ~udget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETINGDATE: April 22, 1992 ITEM NUMBER: 6.C.3. Authorize the County Administrator to Execute a Contract SUB4£CI: with Personal Performance Consultants (PPC) to Implement An Employee Assistance Program for County Employees COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Employee Assistance Programs (EAPs) are designed to assist employees and their families With problems which may affect the employees' job performance as well as the employees' well-being or the health of family members; problems may include, but are not limited to: · Job-related problems · Substance abuse/chemical dependency/co-dependency · Legal and financial problems · Marital difficulties · Family problems, adolescence behavior · Literacy referral An EAP is both an employee benefit and a management tool for employers: Employee benefit: resolution of marital/family problems which may affect employee performance; a confidential vehicle for addressing personal problems through self-referral; a vehicle which provides speedy, proactive access to qualified counseling care ATTACHMENTS: YES ~ NO · rick W. Willis, Jr., ~LFrector Human Resource Management SIGNATURE: COUNTY~~ADM NI STRATOR 00 BOS-9891 Bo~ard~of Supervisors Agenda Item Page ~ Employer benefit: a tool to enhance employer-employee relations; a professional resource for managers and supervisors; savings after implementation through reductions in cost of lost productivity, improvements in performance, and a long-term reduction in health care costs; a means to save formerly productive employees as an alternative to costly termination actions. County and School Board staff went through an extensive Request for Proposals (RFP) and evaluation process and recommended Personal Performance Consultants (PPC) as the firm best suited to implement an EAP for County employees. The Board of Supervisors and School Board Employee Benefits Committee reviewed the staff proposal and on April 15, 1992 voted to recommend the staff proposal to the Board of Supervisors. The program will be implemented by the County first and later, as funds are available, by the School Board. The cost to implement the program for County employees will be $73,378 ($63,378 for PPC services and $10,000 administrative, one-time startup costs for program implementation). The source of funding for the program will be health care savings (see attached budget comment). Recommended Action: Authorize the County Administrator to execute a contract with Personal Performance Consultants (PPC) in order to initiate the EAP for County employees effective July 1, 1992. BUDGET AND MANAGE~IENT COMMENTS Funding foz one time stazt up costs, not to exceed $10,000 will be tzansfezzed by the County Administzatoz as needed in the cuzzent fiscal yeaz fzom health caze savings. Ail othez costs of the pzogzam which begins July 1, 1992 (FY93) will be absozbed by depaztments fzom health caze savings. /,~[mes ~. ~L. Ste~maiez, Dizectoz ~/Budget and Management B007 .wpl/Bos#5 00 99 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE : April 22, 1992 ITEM NUMBER; 6.C. 4. SUBJECT: Authorize the County'Administrator to Execute a Contract with Flexible Benefits Corporation to Implement a Flexible Spending Account (FSA) Program for County Employees COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: A Flexible Spending Account (FSA) is an employer-sponsored benefit program that provides covered employees with a method to pay certain eligible expenses (un-reimbursed medical and dependent care) with pre- tax dollars under the provisions of Section 125 of the Internal Revenue Service Code. Through payroll deductions, a covered employee contributes to one or more separate accounts. As the employee incurs actual expenses, reimbursement is made from the account. Because contributions to an FSA reduce an employee's gross income, these amounts are not'subject to federal income tax and social security and therefore increases an employee's take-home pay by the amount of tax savings. The amount of social security paid by the employer is also reduced and therefore FSAs save money for the employer. County and School Board staff conducted an extensive Request for Proposals (RFP) process and proposed the firm of Flexible Benefits Corporation to implement the FSA program for County employees effective July 1, 1992 with implementation by the School Board as funding becomes available. ATTACHMENTS: YES I'1 NO · Frederick W. Willis, Jr., ~irector Human Resource Management BOS-9891 SIGNATURE: COUNTY ADM I N I STRATOR 00 Boar~ of Supervisors Agenda Item Page 2 April 22, 1992 The Board of Supervisors and School Board Employee Benefits Committee met to discuss the staff proposal on April 15, 1992 and as a result of that meeting the committee recommends that the Board of Supervisors adopt the staff proposal. The costs associated with the selection of Flexible Benefits Corporation include on-going participant fees and one-time start up costs. The participant fees are estimated to be $20,000 per year and will be offset by FICA savings. Funding for start-up costs, not to exceed $6,000, will be transferred as needed from health care savings. Costs are based on the following conservative estimates: 2,200 eligible employees $ 302 medical accounts averaging $300 · 68 dependent care accounts averaging $2,450 · one time start-up printing and employee meetings costs of $6,000 See attached budget comments. Recommen4e4 Action: Authorize the County Administrator to execute a contract with Flexible Benefits Consultants to implement a FSA program for County employees effective July 1, 1992. BUDGET AND MANAGEMENT COMMENTS On-going costs of the program which will begin on July 1, 1992 (FY93) will be offset by reduced FICA expenditures. Funding for incremental start-up costs, not to exceed $6,000, will be transferred by the County Administrator as needed in the current fiscal year from health care savings. ~Am~s J.~L. Stegm~er, Director Budget & Management B008.Wlpl/Bos#5 00 10i CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: SUBJECT: April 22, 1992 ITEM NUMBER: Request for Bingo/Raffle Permit 6.C.5. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The County Attorney's Office has reviewed the following application for bingo/raffle permits and has determined that the application meets all statutory requirements: Organization Year Chester Moose Lodge #1980 Raffle 1992 7 days/week Thomas Dale Music Boosters Bingo/Raffle 1992 Every Thursday while school is in session beginning at 7:30 p.m. ATTACHMENTS: YES n 0803:389.3 NO · SIGNATURE: PREPARED BY: S t even L Mi'c~ County Attorney COUNTY ADMINISTRATOR 00 BOS-9891 AGENDA ITEM April 22, 1992 Page Two Organization Midlothian Volunteer Fire Department Type Raffle May 25 thru July 4, 1992 Drawing to be held July 4, 1992 Year 1992 O0 103 APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES The undersigned application, pursuant to §18.2-340.1, e__%t seq. of the Code of Virginia, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games , raffles X ~ or both durfnz the calendar ye,~. Th~s application is for a new or renewal permit. I__n support of this application; the applicant offers the following information under oath: 1.. Proper name of organization: CHESTER MOOSE LODGE #1980 2. Address of organization's headquarters: 9500 JEFFERSON DAVIS HIGHWAY R~CHMOND VA 23237 3. Address where all records of receipts and disbursements are permanently filed: 9500 Jefferson Davis Highway Richmond Va 23237 Name and address of owner of the property described in 3 above. CHESTER MOOSE LODGE 9500 Jefferson Davis Highway Richmond Va 23'237 5. Address or addresses where bingo games will be held or raffle drawings conducted: 9500 Jefferson DAvis Highway Richmond va 23237 NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION. Dates or days of week and time when bingo games or raffles will be held at the above address(es): Seven Days A week 7.' 10. 11. 12. Time patrons are admitted and sales begin: Monday thru Friday 3:00 P.M. Sat/Sun 8:00 A.M.. Date when organization was founded: September 11 1960 Has your organization been in existence and met regularly in Chesterfield County for two years immediately prior to m~king this application? Yes X No __ Is your organization currently and has your organization always been operated in the past as a non-profit organization? Yes X No~ Internal Revenue Code section for tax-exempt status was granted (if applicable) Dec. 1960 State the specific type and purpose of your organization: Fraternal, Charitable 13. 15. If renewing a permit, were financial reports filed on time and in compliance with applicable legal requirements? Yes __ No__ List below gross receipts, if any, from all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12-month period immediately prior to the date of this application: 1st qtr: $ 2nd qtr: $ 3rd qtr: $ 4th qtr: S Officers of Organization: Name Governor President: Joseph G Skeen 3r. Governor Vice President: Bruce Dance Secretary: Harry Caywood Treasurer: William Stillwagon Address 9549 Bentwood lane 2809 Gainford Cir. 9361 Fallow Drive 12700 Richmond St Home Phone 748-3549 743-8959 796-2397 748-5959 16. Member authorized within the organization to be responsible for conduct and operation of bingo games or raffles: Name: H~rry C~?~ood Address: 926] Fallow Driye Chesterfield 23832 Home Telephone Number ~ Business Telephone Number: 17. Do you, and each officer, director and member of the organization fully understand the following: It is a violation of law to enter into a contract with any person, firm, association, organization (other than another qualified organization pursuant to §18.2-340.13 of the Code of Vir~inia), partnership or corporation of any classification whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes X No -over- cd11668:C42 B. The organization must maintain and file with the County's Internal Audit Department complete records of receipts and disbursements pertaining to bingo games and raffles as required by State and County Law~ and that such records are subject to audit by the County's Internal Audit Department? Yes X No -- C. The organization must remit an audit fee of 1% of gcoss receipts with the Annual Financ~al Report not later than November 1 unless gross receipts are less than $2,0007 Yes X No -- The organization must furnish a complete list of its membership upon the request of the County Internal Audit Department or other designated representative of the Board of Supervisors? Yes X No ~ Any organization found in violation of §18.2-3~0.10 of the Code of Virginia, authorizing this permit is subject to having such permit revoked and any organization or person, shareholder, agent, member or employee of such organization who violated §18.2-340 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia, may be guilty of a felony? Yes X No ~ The organizationmust provtde written notification to the County Internal Audit Department of any change in elected officers or bingo chairperson during the calendar year covered by this permit? Yes X No 18. Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws, or other legal documents which describe the specific purpose? for which the'organization is chartered or organized and must complete the Resolution below. 19. Your organization must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee. 20. Additional pages where necessary to fully complete this .application may be attached. 21. Have you and each officer of your organization read the attached permit and do you and each officer agree on behalf of the organization to comply with each. of the conditions therein? Yes W No ~ 22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box ~0:. Chesterfield, Virginia 23832 or by hand to: Route 10 and Lori Road; Administration Bldg, Room 503. 23. I hereby swear or affirm under the penalties of perju~ as set forth in §18.2-&34 of the Code of Virginia~ that all of the above questions have been completely answered and that all the statements herein are true to the best of my knowledge, information and belief? WITNESS the following signatures and seals:~ ~/1 Signature of Applicant: .?/~/~ ~ Name: HAR Y~CA'Y'~O0~ Title: Address: Business Phone: SECRETARY 9361 Fallow Drive Chesterfield Va 23832 275-1406 Home Phone: 796-2397 to-wit: C~/County and State aforesaid, thi~ ~27q'A day of Notary Public My Commission Expires: Supervisors for a bingo/raffle permit on behalf of this organization for the uth6rized signature (Ofi'_'.:cr or Direc~tor) RESOLUTION day of~ 19~_~_ (date resolution passed)~ that ~/~:/ , ; / is hereby authorized to apply to the Chesterfield County Board of ../~-"~ calendar year. cd11668 :C42 PE~IT By Resolution of the Chesterfield Count7 Board of Supervisors duly adopted on pemission is hereby granted to to conduct during the calendar y~ar . ~ltlS PER.WlI WILL EXPIRE ON DECEMBER 31, ~his permission is granted subject to ~he follc~'i~g conditions: 2e Except for reasonable and proper operating cos£s and prizes, no part of the gross receipts derived by your organization m~y be used for any purpose other than (i) those lawful religious, charitable, co~unity or educa- tional purposes for Which your organization is specifically chartered or organized and (ii) expenses relating to the &cquisition, construction, maintenance, or repair of any inter,sc in the real property involving the opera- tion of your organization amd used for lawful religious, charitable, com~,mi~y or educational purposes. Tour organization shall not enter into a contract with or otherwise employ for compensation any person or firm, association, organization (other than another qualified organization pursuant to [18.2-3A0.13 of the Code of Vtr~inia, 1950, as amended), partnership or corporation of any classification Whatsoever, for ~he purpose of organizing, managing or conducting bingo games or raffles. 1~o person, except a bona fide member of your organization who shall have b~en a ~mber of the organization for at least ninety (90) days prior to such participation~ shall participate in the management, operation or conduct of any bingo gt~e or rafflei provided however, that ~he spouse of any bona fide member or a fir, fighter or rescue squad ~ember employed by a political subdivision with which the volunteer fir,fighter or rescue squad ~mber is associated may participate in the operation and conduct of a bingo game or raffle if a bona fide member is present. In addition, no person shall receive any remuneration for participating in the management, operating or conduct of any such g~me or raffle. &. Tour organization shall not enter into any contract with or otherwise employ or compensate any member of your organization regarding the sale of basso supplies or equipment. Your organization shall not award any bingo prize ~ney or merchandise valued in excess of the following amounts: (a) no bingo door prize shall exceed t~enty-flve dollars ($~5.00), (b) no regular bingo or special game shall exceed one hundred dollars ($100.00), and (c) no bingo Jackpot, of &ny nature ~hatsoever, shall exceed one thousand dollars ($~,000.O0), nor shall ~he total amount of.bingo ~ackpot prizes awarded in one calendar day exceed one thousand dollars Your organization shall not award any raffle prize or prizes valued at more ~han one hundred thousand dollars ($100,000.00) during any one calendar year. In no event shall your orBanization Join with any other organization in establishing or contributing to ~.he maintenance of any ~ackpot. : Your organization shall maintain a record in ~riting of the dates on ~lch bingo is played~ the number of people in &t~endance on each date and the amount of the receipts an~ prizes paid on each such day. Your organization shall also maintain a record of the name and address cf each indivi~ual to whom a door prize, regular or special bingo game prize or Jackpo~ from the playing of bingo is awarded, as ~ell as t-be amoun~ of such award. The organization shall also maintain an itemized record of all receipts and disbursements, including operatinB costs and use of proceeds incurred in operating bingo games. Your organization shall no: place or permit to be placed any sign or signs advertising any bingo game on the premises or within one hundred (100) yards of the ex~erior of the premises where such bingo game is to be con- ducted. 10. Records of all bingo and raffle receij~ts and disbursements s!hall be kept~d shall be filed annually under oath with the County Internal Audit Department on a form furnished by that department. Your report shall be submitted to Internal Audit not later than the first day of November of each calendar year for ~hich · permit has been issued and you. r report shall be a matter of public record. Each report shall include a record of the gross receipts and disbursements of your organization for the year period which co~e~enced on the first day of October of the previous year and ended September 30 of the current year. In addition, if your organization's gross r~ceipts exceed $50,000 during any calendar quarter, you must file an additional accounting of ·11 receipts and disbursements during such quarter no later than _60 days follc~ing the last day of such quarter. ANY ORGANIZATION VIOLATING T~I$ COKDITION SHALL HAVE ITS PER~rlT AUTO"aelCALLY No person shall pay or receive for use of any premises to conduct any bingo 8ames or raffles a stza of money in excess of the current fair market value of the premises and :Ln no event shall such sum of money be based upon or determined by a percentage of the proceeds derived from the bingo games or raffles. Your organization shall not hold bingo games more frequently than two calendar days in any one calendar week unless & special permit is granted by the Board of Supervisors of Chesterfield County for more frequent games. 11. organization is authorized to play instant bingo as apl, rt of the bingo ~-mes; provided however, that: Instant bingo may be conducted only at such time as · regular bingo game, as defined in of the Code of Vtr~.inis, is in progress and only st such locations and at such times ms are specified in the bingo permit application; (b) Your organization shall not derive more than thirty-three snd one-third percent (33 1/1%) o£ its gross receipts from the bingo games by the playing of "instant bingo" or "bingo in shy rotation"i (c) Your organization shall maintain complete and accurate records of the date, quantity and card value of instant bingo supplies purchased as well as the na~e and address of the sugplier of such instant supplies. Your organization shall also maintain a %rritten invoice or receipt from a non-member of the organization verifying any informs:ion required by law; and (d) Your organization shall not sell an instant bingo card to an individual belo~ sixteen years of age. In sddition to the conditions contained in this Permit, your organization shall comply with all provisions of the Code of Vir!inia and the Code of the Count)' of Chest,raVeld, 1978, as amended, regarding Bingo Gs~es and Raffles. Your The Board of Supervisors may deny, suspend or revoke the l~el~mit of your organization for any non-compliance with the conditions of the Code of the County Of Chesterfield or the Code of Vir~inia. AL~/ PERSON, SRAREHOLDER, AGENT, MEMBER OR EMPLOYEE OF YOUR ORGANIZATION VIOLATING ANY OF THESE COh'DITIONS 5~LALL B£ GUILIY OF A MISDD~'u&NOR AND UPON CONVICTION I'HEREOF SHAIJ~ BE SUBJECT TO A FIh'E OF NOT MORE THAN Oh~ THOUSAND DOLIJJ~ OR TO COh'FIh'EM~h'I IN TP~ COUNTY JAIL FOR NOI ~DRE THAN T~ELVE MONTHS OR BOTH. A VIOLATION OF CO~DIIION 1 ABOVE SHALL BE PUbliSHABLE BY IM2EISONM~h'f OF NOT LESS THAN ONE YEAR, NOR MORE THAN FI%T YEARS O.~R BY A FINE OF NOT MORE THAN ONE ~HOUSAND DOLLA23 OR COh'~INEHEh'~ IN THE COU~'i'Y JAIL FOR NOT MORE THAN I%'ELVE ~3NT~S OR BOTH. Tills pER.WIT MUST BE RENEk'ED AT Tr~ Fid) OF EACIt CALE5q)AR YEAR EY THE BOARD OF SUPERVI$01$. 16. THIS PERMIT IS VALID ONLY AT THE IDCATION PROVIDED ON THE FEP~IT APPLICATION TO HOLD BINGO GAMES ARq) RAFFLES. 17. THIS pERMIT OR A COPY TI{EREOF MUST BE POSTED ON %~{E PRF~HISES ~'HI~RE BINGO C~a.~iE$ OR RAFFLES ARE CONDUCTED. T~IS ~EP~MIT I$ NOT ASSIGNABLE. ° BOARD OF SUPERVISORS By (~A IP~"AN Attest: COL%T~ ADMINIST?ATOR APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES Ihe undersigned application, pursuant to §18.2-340.1, e__%t seq. of the Code of Virginia, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games , raffles , or both ~ . durin~ the calendar ye-~. Th~s application is for a new ~or renewal X permit. I__n support of this application~ the applicant offers the following information under oath: 1. Proper name of organization: ~lornas Dale Music Booster Club 2. Address of organization's headquarters: ~n_or~as Dale High Schoolr Chester, 3. Address where all records of receipts and disbursements are permanently filed: 273] .Tn]]y l.~m~ ~h~e~. VA 23831 Name and address of owner of the property described in 3 above. 2731 Jolly Lane, Chester, VA 23831 VA 23831 Charles J. Schilken 5. Address hr addresses where bingo games will be held or raffle drawings conducted: Thomas Dale High School, 3626 W. Hundred Rd., Chester, VA 23831 NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION. 6. Dates or days of week and time when bingo games or raffles will be held at the above address(es): Every Thursday when school is in session at 7:30 P.M. 7.' Time patrons are admitted and sales begin: 6:45 P.M. 8. Date when organization was founded: 1973 9. Has your organization been in existence and met regularly in Chesterfield County for two years immediately prior to m~king this application? Yes X No __ 10. Is your organization currently and has your organization always been operated in the past as a non-profit organization? Yes X No__ 11. Internal Revenue Code section for tax-exempt status was granted (if applicable) 3/26/qR 12. State the specific type and purpose of your organization: TO promote the welfare of the Thomas Dale High School Music Department 15. If renewing a permit, were financial reports filed on time and in compliance with applicable legal requirements? Yes X No__ List below gross receipts, if any, from all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12-month period immediately prior to the date of this application: 1st qtr: $23,540.62 2nd qtr: S30,394.80 3rd qtr: $20,799.55 ~th qtr: S10,896.00 Officers of Organization: Name President: Cynthia Dutton V~ce President: pamela Sheetz Patricia Bennett Secretary: Ireasurer: Charlene Arthur Address Bus. Phone Home Phone 3601 Hemlock Rd. 748-1601 748-8269 3520 Castlebury Rd. 3220 W. Grove Ave. 11450 Rochelle Rd. 748-0122 748-6663 329-3775 748-0800 16. Member authorized within the organization to be responsible for conduct and operation of bingo games or raffles: Name: Charles J. Schilken Address: 2731 Jolly Ln.. Chester. VA 23831 Home Telephone Number 748-830~ Business Telephone Number: 17. Do you, and each officer, director and member of the organization fully understand the following: it is a violation of law to enter into a contract with any person, firm, association, organization (other than another qualified organization pursuant to §18.2-340.13 of the Code of Virginia), partnership or corporation of any classification whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? kes X No -over- cd11668:C~2 B. The organization must maintain and file with the County's Internal Audit Department complete records of receipts and disbursements pertaining to bingo games and raffles as required by State and County Law, and that such records are subject to audit by the County's Internal Audit Department? Yes X No C. The organization must remit an audit fee of l%of gross receipts with the Annual Financial Report not later than November 1 unless gross receipts are less than $2,0007 Yes X No -- D. The organization must furnish a complete list of its membership upon the request of the County Internal Audit Department or other designated representative of the Board of Supervisors? Yes X No ~ Any organization found in violation of §18.2-340.10 of the Code of Vir~inia, authorizing this permit is subject to having such permit revoked and any organization or person, shareholder, agent, member or employee of such organization who violated §18.2-340 or Article 1.i of C-napier 8 of Title 18.2 of the Code of Vir~inla~ may be guilty of a felony? Yes X No ~ ~he brganization must provide written notification to the Cofanty Internal Audit Department of any change in elected officers or bingo chairperson during the calendar year covered by this permit? Yes X No Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws, or other legal documents which describe the specific purj~oses for which the organization is chartered or organized and must complete the Resolution below. Your organization must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee. Additional pages where necessary to fully complete this application may be attached. Have you and each officer of your organization read the attached permit and do you and each officer agree on behalf of the organization to comply with each of the conditions therein? Yes X No ~ 22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40; Chesterfield; Virginia 23832 or by hand to: Route 10 and Lorf Road~ Administration Bldg, Room 503. 23. I hereby swear or affirm under the penalties of perjury as set forth in §18.2-~34 of the Code of Virginia, that all of the above questions have been completely answered and that all the statements herein are true to the best of my knowledge, information and belief? signatures and seals: WITNESS ~he following ~~~~ Signature of Applicant: . Name: Charles J .C/~hilken 18. 19. 20. 21. Title: Address: Business Phone: 2731 Jolly Lane chester, VA 23831 239-4884 Home Phone: 748-8303 CIIY/COUNTY OF ~ to-wit: S~ribed ~~ t~befor~~O~_~ ~.~, ~~ 9_Npta~ Put,iq City/County and State aforesaid, this ~ day of ~ 19 ~ ~ . ' Nota~ Public ~ Co~iss~on ~pires: in and for the RESOLUTION BE IT RESOLVED THIS 22nd day of or o/raffle permit on behalf of this organizagion for the 1992. S~f~ a~g~~' , __president Aq~orized signature (Ofilccr or Director) NOV. , 19_9.l_ (date resolution passed), that C~r] mm J. Schi]3cen is hereby authorized to apply to the Chesterfield County Board of calendar year. cd11668:C~2 Thomas Dale Music Boosters 2731 Jolly Lane Chester, VA 23831 April 6, 1992 County Administrator ChesterfieldCounty P. O. Box 40 CHesterfield, VA 23832 EnClosed is the renel application for the Thomas Dale Music Booster Club's Bingo permit for 1992. If additional information is needed, please contact me. Yours truly, BiC~nrgoleS~~llken THOMAS DALE MUSIC BOOSTERS CLUB The undersigned Executive Board members of the Thomas Dale Music Boosters Club have reviewed the application for permit to conduct Bingo games and raffles for the 1992 calendar year. The signators believe the data to be accurate and will endeavor to see that the requirements of the permit are fully carried out. President Pamela Sheet z Vice President Secretary Charlene Arthur Treasurer Bingo Chairman BINCO/~FFLE By Resolution of the Chesterfield County Board of Supervisors duly adopted on permission is hereby startled to to conduct during the calendar year . THIS PEP, HI~ I,~ILL EXPIRE ON DECEMBER 31, ~his permission is granted subject to the follovin~ conditions: Except for reasonable and proper operating costs and prizes, no part of £he gross receipts derived by your organization may be used for any purpose other than (i) those lawful religious, charitable, con, malty or educa- tional purposes for ~ich your organization is specifically chartered or organized and (ii) expenses relating to the &ctuisitlons constructions maintenance, or repair of any interest in the real property involving the opera- lion oi your or~anization and used fo~"lavful religiouss charitabie, comity or educational purposes. Your organization shall not e~ter into a contract with or otherwise employ for compensation any person or firm, associations organization (other than .another qualified organization pursuant to t18.2-3~0.13 of the Code of Virtinias 1950, as amended), partnership or corporation of any classification whatsoever, for the purpose of organizing, managing or conducting bingo ga~es or raffles. 1~o person, except a bona fide mamber of your organization who shall have been a member of the organization for at least ninety (90) days prior to such participations shall participate in the manages,nra operation or conduct of any bingo game or raffle; provided however, that the spouse of any bona fide member or a fir, fighter or rescue squad member employed by · political subdivision with which the volunteer fir,fighter or rescue squad me~ber is associated nay participate in the operation and conduct of a bingo game or raffle if a bona fide neaber is present. In additions no person shall receive any re~mneration for participating in the management, operating or conduct of any such game or raffle. Your organization shall not enter into ~ny contract with or otherwise e~ploy or compensate any me~ber of your organization regarding the sale of bingo supplies or equipment. Your organization shall not award ~ny bingo prize ~oney or merchandise valued in excess of the following ~ounts: (a) no bingo door prize ·hall exceed t~enty-five dollars ($25.00), (b) no regular bingo or special ga~e shall exceed one hundred dollars ($~00o00), and (c) no bingo Jackpot, of any nature whatsoever, shall exceed one thousand dollars ($1sO00.O0), nor shall the total a~ount of.bingo Jackpot prizes awarded in one calendar day exceed one thousand dollars ($1,000.00)o Your organization shall not award any raffle prize or prizes valued at more than one hundred thousand dollars ($100sO00.O0) during any one calendar year. In no event shall your organization Join with any other organization in establishing or contributing to the maintenance of any Jackpot. = Your organization shall ~aintain a record in writing of the dates on ~hich bingo is played, the number of people in at£endance on each da~e and the n,nount of the receipts and prizes paid on each such day. Your organization shall also maintain a record of the na~e and address of each individual to who~ s door prize, re~lar or special bingo game prize or Jackpot fro~ the playing of bingo is awarded, as vel1 as the amoun~ of such award. The organization shall also nmintain an itemized record of all receipts and disbursements, including operatin~ costs and use o£ proceeds incurred in operating bingo games. Your organization shall not place or permit to be placed any sign or signs advertising any bingo game on the premises or ~ithin one hundred (100) yards o£ the exterior of the premises where such bingo game is to be con- ducted. 10. Records o£ all bingo and raffle receipts and disbursements shall be kept and shall be filed annually tmon{ oath' with the County Internal Audit Department on a form furnished by that department. Your report shall be submitted to Internal Audit not later ~.han the first day of November of each calendar year for which a p~r~it has been issued and you. r report shall be a matter of public record. Each report shall include a record of the gross receipts and disbursements of your organization for ~he year period which co~enced on the first day of October of the previous year and ended September 30 of the current year. In addition, if your organization's gross receipts exceed $50,000 during any calendar quarter, you must file an additional accounting of all receipts and disbursements during such quarter no later than 60 days follc~ing the last day of such quarter. ANY ORGANIZATION VIOLATING TI{IS COI~'DITION SHALL HAVE ITS PERI~CiT AUTC~'rI 'CALLY P~IiVOKED. No person shall pay or r~ceive for use of any premises to conduct any bingo games or raffles a sum of money in excess of the current fa£r market value of the premises and :kn no event shall such sum of money be based upon or determined by a percentage of the proceeds derived from the bingo games or raffles. Your organization shall not hold bingo games more frequently than t~o calendar days in any one calendar week unless a special permit is granted by the Board of Supervisors of Chesterfield County for more frequent games. 11. org~nization is authorized to pla~ instant bingo as-a l~oi l:he bingo ~esl provided however, that: Instant bingo may be conducted only at such time as a regular bingo game, as defined in §18.2-3&0.1(2) of the Code of Vir;inia, is in progress and only at such locations and at such times as are specified in ~he bingo permi~ application; (b) Your organization shall not derive ~ore than thirty-three and one-third percent (33 1/3%) of its gross receipts from the bingo games by the playing of "instanl: bingo" or "bingo in any rotation"i (c) Your organization shall ~aintain complete and accurate records of the date, quantity and card value of instant bingo supplies purchased as well as the name and address of the supplier of such instant bi,go supplies. Your organization shall also maintain a written invoice or receipt from a non-member of the organization verifying any information required by law; and (d) Your organization shall not sell an instant bingo card to an individual below sixteen years of age. 1l. In addition to the conditions contained in this Permit, your organization shall co=ply with all provisions of the Cofle of Virginia and the Code of the County of Chesterfield, 1978, as amended, regarding Bingo Cames and Raffles. 16. 17. The Board of Supervisors may deny, suspend or revoke the per, it of your organization for any non-compliance with the conditions of the Code of the County of Chesterfield or the Code of Vir~inia. AI~'Y PERSON, ~RARE~OLDER, AGENT, MEMBER OR EMPLOYEE OF YOUR ORGANIZATION VIOLATING ANY OF THESE CONDITIONS St{ALL BE GUILTY OF A MISDDF. ANOR AND UPON CONVICTION TliEREOF SHALL BE SUBJECT TO A FINE OF NOT MORE TILa. N ONE THOUSAND DOI/.ARS OR TO COh'FINEMEITI IN ~ COUNTY JAIL I:OR NOT MORE TI{AN TWELVE MONTIiS OR BOTH. A VIOLATION OF CONDITION 1 ABOVE SHALL BE PUNISHABLE BY IMPRISONMEIIT OF NOT LESS THAN ONE YEAR, NOR MORE IRAN FIVE YEARS O.~R BY A FINE OF NOT ~ORE THAN ONE IHOUSAND DOLLARS OR CONTINEHEN'f IN THE COUNTY JAIL FOR NOT MORE II{AN 17JELVE MONIH5 OR BOTH. THIS PElt~rlT MUST BE RENEW'ED AT TIiE F. Iff) OF EACR CALENDAR YEAR, BY THE BOARD OF SUPERVISORS. THIS PERMIT IS VALID ONLY AT THE LOCATION PROVIDED ON ~ PEP. MIT APPLICATION TO BOLD BINGO GAMES AND RAFFLES. T}IIS pZl~lIT OR I COPY I'}fREOF MUST BE POS/'I~ ON ~ PREMISES Ia{ERE BINGO GAMES OR RAFFLES APE CONDUCTED. TRIS PERMIT IS IIOT ASSIGNABLE. ° BOARD OF SLTERVISORS By (~{AIRMAN COUI~Tf ADMINISTF~TOR TROHAS DALE H~SlC BOOSTEI CLUB BY LAMS The name of thb essocintton shall ba~ The Tbon~ Dele Huoic Booster Club, Article Section Section Object and hspouaibtXity The objective of this association shall be to promote the welfare and boost the morale of the Thouea Dale Huatc Department and auxiliary units of the Marchins Band. Il: The responsibilities are to provide financial assistance when needed to the Husic DeparCnmnt of Thomas Dale and all auxiliary units of theM arching Band; to assist tbs Directors and Sponsors in discipli- nary supervision of Cb students when in transit' or when perfoFalnf aC any location; and Co asa/st the umsic preston in any way as rqquasted by ths lqusic Department, Directors and Sponsors. * Art/cie Ill= Section Section Nnnbsrshlp and Dues Parents of all students in 'the Huaic Department and the Marchins Baud auxiliary units automatically become mmubers of the Thomas Dale Maetc Booster Club. AIl Directors and Sponsors of musical Stoups and their auxiliary nits and Principals of Thomas Dale are also mubers. Persons interested in the school music prosranmey axon becommmbers. iX: The omi dues may be assessed by and payable in such manner as may be fixed by the hecutive Board for each school year. Article Section l= The annual meeting shall be held imM ay of each year. Section ALl other seneral Bembership meetinSS shall be scheduled by the Executive Board. Article Vs OfficJrs and Their Ilection Section The officers of this association shall be · president, a vice- president, a secretary and a treasurer. The teru of office shall be forone year. Section IX: A vacancy occurrins tn an office shall be filled throurJJ an appoint- m~nt by the hecutive Board. kcttou lll~ The officers shall bm elected annually by ballot at the last resular meetinS of the school year. If there ia only one candidate for any office, the election for that office may be by'voice vote by motion frou the floor, Section BY LAMS Pass 2 In February, three uontha prior to the annual, user,ns tn Hay, the Bnmmtive Board shall appoint a no~tn~tins comities conotatius of three ueubere, one of vhtch shall be free the Executive Board, This cogitates wall report Co the club at its next' resular Baetin8 a elate of officers for the ensuius year. After the slate ia read, there u~ll be a call for nouinations free tho floor. Ho.m u bar shall be uoaiu- atedvhobaa not conaantod to serve if elected. Article VI t Section Duties of the Officers Is The president shall preside at all usettaSe of the association and of the Executive Board, shell be au me bet of all comittees except the uon~n~tius comittes and shell perforu all Other duties usually pertaining to the office. He shall see that the oh]active nd responsibilities of the easochtion se outlined in Article II are carried out. Section II= The vice-president shall act aa aide to the president and shall perform the duties of the president in the absence of that officer, Hie oblisation is to help the president FAth the leadership of tho association and to relieve h~aof some responsibility. Section Ill~ The secretary shall keep · correct record of all eeettnss of the association end the Executive Bo~rd and shall perforu such other duties es uayhodalaSeted, Section IVz The treasurer shall receive ali uouey of the association, shall keep an accurate record of receipts and expenditures, and shall pay out funds only as authoriaad by the Executive Board. At the first seueral matins of the association the treasurer viii read the auditors report of tho previous year. Section V~ The officers shall create steadies connitteee and eubcomaittess as needed and appoint the choiruen of those coenttttees, Article VlI~ Executive Board Section The Executive Board shall consist of the elected officers of the m~aociation, the chairmen of the steadies coun~ttee8, and one ueuber ..r~p.reaent~ns the School Hueic Department and Band auxiliary units, Section 115 legular mest~nss of the Executive Board shall be held ag necessary durtn8 the year. Aea~ority shell constitute a quoron. AmasSing of the Executive Board may be called by the president or by a uaJortty of the mmbera of the Executive Board. S~ction lllz BuSiest a. Transact association business as ueceesary becveen sensral uonberehip uesttaSe. b. Authorize all expenditures paid by the treasurer. c. The Executive Board Bust didcuse and recounend a course of action for any request mede ~nvolvins $100 or sure. l! LAI, fS ~·$e 3 d. D/scuse ·nd approve york plsus and projects ef the stand,nS coua~tteas and sub-co, let·es. Provide those coum~ttees v/Ch ~ulee by vhtch Co operate. e. Bzeeuc/veBo·rd udmbers should atteud ·Il Saner·l unbsrship Beet/uss, arranse prestone for those uasttuss, and provide mberehtp v~th ~nfoFuation concerntuS tho ·ct/v/C/es of the ·anocf~tion. f. Appoint inNeY s cou~Ltcee of not leas than Chras uenbers vhoee responsibility LC shall bo to audit the fiaanctal books of the asoociat/ou. The auditors' report shall be liven at the ueeCius of the old and new Ezecuttve Boards. · $. Neet v~th the incoutuS Executes Board at vhtch tine all records and balanced and audited trenenrer*e books are turned ArC/cia VIII: Stand/ngComuicteos Sectiou Zz Stand/uS coum~tteel Ofays& Nesns, Telephone, ~ereh~p, Publicity or any other co~CC~ de~ uecasas~) ohal~ be crested by the asset/at,on e~ecC~ off~cero, ~e c~n of ouch be ap~ced for a~ ~ar cea by the elected officers. S~CL~ Il: ~e o~ndtns c~tCee chal~n ohll appoint nd sub,Lee c~C~es ~ o~ ate cbc cb'mhers of the eub~CCee are ChOler, S·ction III: S·cCLou The cheizlen of al~ standius coemiCtese shall present · plan of york Co the Executive Board for Che/r approvs~ before beius undertaken. It la Ch· duty of the cheineen of the standins coum~cteee to keep an accurst· record of all asruluss mud expenditures. #ricCas fioancisl reports ehou~d be subu~Cted ~o the association treasurer for psymmt. A.~CLc~L8 IV: AMndeente: These BY LAMS ~ay bo amended at any regular Meting of the assoct&tion by · Cvs-thirds vote of those Benbers present, provided the mnduant has been subedCted ~nvrittus st the previous ueettus of the association, mnduente shell bacons effective upon nd]ourumuC of the uotchS at vhich they are adoptod~ lules of Order: THE IULES conCatAed In ~obert's lules of Order #evly revised** ehel! severn Chis association ~u a~! cases in uhich the! ere usc In conflict utah the BY LAMS of the association. APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES Ihe undersigned application, pursuant to §18.2-340.1, e_~cse~, of the Code of Virginia, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games , raffles ~ , or both durin~ the 19 9 2 calendar ye,r. Th~s application is for a new Y or renewal ~permit. support of this application~ the applicant offers the followin~ information under oath: 1. Proper name of organization: THE MIDLOTHIAN VOLUNTEER WIRE DV. PAD~M~T 2. Address of organization's headquarters: 13420 Midlothian Tpke. ,Midlothian, 3. Address where all records of receipts and disbursements are permanently filed: same VA 231~3 4. Name and address of owner of the property described in 3 above, same 5. Address or addresses where bingo games will be held or [aff_le drawings conducted: Actual site is yet to be determined. Will likely be held at either the fire station or at an area car dealers place of business. NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION. Dates or days of week and time when bingo games or raffles will be held at the above address(es): Raffle tickets will be sold from May 25 through July 4th with drawing. to be held on July 4th, 1992. 7.' Time patrons are admitted and sales begin: M~y 9 q; I q q ? 8. Date when organization was founded: 1949 9. Has your organization been in existence and met regularly in Chesterfield County for two years immediately prior to m~king this application? Yes X No __ 10. Is your organization currently and has your organization always been operated in the past as a non-profit organization? Yes X No__ 11. Internal Revenue Code section for tax-exempt status was granted (if applicable) 501 (C) (4) 12. State the specific type and purpose of your organization: Fire suppression & rescue 13. 14. If renewing a permit, were financial reports filed on time and in compliance with applicable legal requirements? yes ~ No A//~ List below gross receipts, if any, from all sources related to the operation of bingo games or instant bing~ by calendar quarter for the 12-month period immediately prior to the date of this application: ls~4/~r: $ 2nd qtr: S 3rd qtr: S ~th qtr: S 15. Officers of Organization: N~e Address President: Howard Canada 12501 Little Pond Ln,Midlo '.Vice President: Jack Easter 300 Bluegrass Rd,Midlo.VA '~ecretary: Joe Patrick 441 Walton Park RD,Midlo. ~ .~_easurer: H H Rudd III, 14061 S.Carriage Ln,Midlo. F A Miller III, 13992 Watch Pt W,Midlo. Bus. Phone Home Fhone 2642701 3788639 5246211 7945528 2816588 7944492 2742754 7946388 2820099 7942048 Member authorized within the organization to be responsible for conduct and operation of bingo games or raffles: Name: Thomas B Carswell Address: 3203 Crossings Way, Midlo.VA Home Telephone Number 379--0570 Business Telephone Number: same 17. Do you, and each officer, director and member of the organization fully understand the following: It is a violation of law to enter into a contract with any person, firm, association, organization (other than another qualified organization pursuant to §18.2-3~0.13 of the Code of Virginia), partnership or corporation of any classification whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes ~ No ~ -over- cd11668:C42 18. 19. 20. 2.1. Be The organization must maintain and file with the County's Internal Audit Department complete records of receipts and disbursements pertaining to bingo games and raffles as required by State and County Law, and that such records are subject to audit by the County's Internal Audit Department? Yes X No Ce The organization must remit an audit fee of 1% of gross receipts with the Annual Financial Report not later than November 1 unless gross receipts are less than $2,0007 Yes ~ No ~ The organization must furnish a complete list of its membership upon the request of the County Internal Audit Department or other designated representative of the Board of Supervisors? Yes X No Ee Any organization found in violation of §18.2-340.10 of the Code of Virginia, authorizing this permit is subject t0~aving such permit revoked and any organization or per,on, shareholder, agent~ member or employee of such organization who violated §18.2-340 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia, may be guilty of a felony? Yes X No __ The organization must provide written notification to the County Internal Audit Department of any change in elected officers or bingo chairperson during the calendar year covered by this permit? Yes X No __ Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws, or other legal documents which describe the specific purposes for which the'organization is chartered or organized and must complete the Resolution below. Your organization must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee. Additional pages where necessary to fully complete this application may be attached. Have you and each officer of your organization read the attached permit and do you and each officer agree on behalf of the organization to comply with each of the conditions therein? Yes X No ~ 22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box ~0: Chesterfield; Virginia 23832 or by hand to: Route 10 and Lori Road: Administration Bld~; Room 503. 23. I hereby swear or affirm under the penalties of perjury as set forth in §18.2-43~ of the Code of Vir~inia~ that all of the above questions have been completely answered and that all the statements herein are true to the best of my knowledge, information and belief? Signature of Applicant: ~/~~ ~F._~-~-(--'-~'_/~''-~ Subscribed and sworn to before me, City/County and State aforesaid, this ~ day of~.p/~,~ 19 . Notary Public , a Notary Public in and for t6e My Commission Expires: RESOLUTION da Df March, 19 92 (date resolution passed), that BE IT RESOLVED THIS 1 6th~/~Y . __~ - Herbert H. Rudd iii f~'~ .~S hereby authorized to apply to the Chesterfield County Board of SuperviSors for a bing~ermit on behalf of this organization for the 1992 calendar year. ~'~--%~'~"'~'~T'_?~"'~'~"~'~'"'~'~'~. . _J'fd~'~: .... .m "'~'~ --' '.,. ......... //~ 'm'~' ~ Authorized signature (Of~ccr or Direc~or)~hoc~z~ FUND DRIVE CAMPAIGN DETAILS EVENT: DATES: BENEFACTOR: TICKET SALES: PRIZES: PROMOTION: RECOGNITION: DRAWING: RESERVE CLAUSE: "WINNER'S CHOICE" Raffle May 25 (Memorial Day) thru July 4 (Independence Day) WINNER'S CHOICE will be conducted by and proceeds will be for the benefit of The Midlothian Volunteer Fire Department ("MVFD"). MVFD is a 42 year old volunteer fire company serving the greater Midlothian (Chesterfield County, VA). area. The organization qualifies as a 501C(4) non-profit entity for tax purposes. Raffle tickets will sell for $20.00 each and no more than 3,300 tickets will be sold. Prizes (outlined below) will be top quality and sufficient in number to ensure a 1-in- 300 or better chance of winning a prize. Tickets will be sold by businesses in the greater Midlothian area ("Retailers") and by members of the Midlothian Volunteer Fire Department and its ladies auxiliary. Retailers will be asked to sign delivery receipts for numbered tickets as they are received, and for ticket stubs and sale proceeds when they are picked up by authorized members of MVFD. Any unsold tickets will be picked up by MVFD prior to the July 4th drawing. Retailer shall bear the risk of loss in the amount of $20.00 for any tickets lost, stolen, or otherwise destroyed while in the possession of Retailer. There will be one Grand Prize Winner and that winner will have his/her choice of one of three vehicles. Vehicle make, model and general spec's will be determined prior to the may 25th commencement date. Retail value of each vehicle selected is expected to be in excess of $20,000. As many as ten additional prizes will be awarded (sufficient to maintain 1-in-300 probability). These prizes will include a 386/16Mhz personal computer, one or more 20" stereo TV's with remote, one or more VHS video cassette recorders with remote, and one or more portable CD/AM/FM players? All prizes will be name brand quality. MVFD will solicit various area businesses for sponsorship of these prizes. Various mediums will be used to promote the fund raising event; its purpose, its prizes, and its Retailers & Sponsors. Mediums will likely include newspaper, radio, and television coverage, posters in public gathering locations, a mailer, and public display of a Grand Prize sample. All Retailers and Sponsors will be recognized for their contributions and support at the time of the drawing. Additional recognition will be given as permitted in other promotional mediums. To be held on July 4th at location to be announced (likely to be the automobile dealer's place of business). MVFD reserves the right, in its sole discretion, to either (a.) extend the ticket sales period by up to four additional weeks or (b.) return all ticket proceeds and prizes, in the event that ticket sales are significantly less than reasonably anticipated. April 10, 1992 Midlothian Volunteer Fire Department Chesterfield County Company 5 Attorney's Office CHESTERFIELD COUNTY Administration Bldg., Rm 503 Chesterfield, VA 23832 Dear Sirs: Attached please find our application for a permit to conduct a raffle. Also enclosed is (a) a copy of our bylaws, (b) our check for $25.00, (c) an unexecuted Raffle Permit and (d) and a page outlining the details of the raffle. In light of the timing for this fund raiser, we trust that the County will process this permit application promptly. It is our intent that this be a quality event. The raffle is to be organized, managed and conducted by members of The Midlothian Volunteer Fire Department. If there are any questions relating to our plans for the raffle, please contact me at 379-0570. Thank you for your assistance in this matter. Yours truly; Thomas B. Carswell Fund Drive Chairman Enclosures: 13420 Midlothian Turnpike · P.O. Box 1026 · Midlothian, VA 23113-1026 · (804) 794-5502 By R~solution of the Chesterfield Country Board of Supervisors duly adopted on pen~ission is hereby ~ranted to THE MIDLOTHIAN VOLUNTEER FIRE D~n~uc: turl~ the ~lendar y~r 19 9 2 . ~IS PE~T ~ ~PI~ ~ DE~ER 31, 1 9 9 2 raffle ·his permission is ~ranted subject to ~he follovi~ conditions: ~xcept for reasonable and proper operating costs and prizes, no part of the ~ross receipts derived by your organization ray be used for any purpose other than (i) t. hose lawful religious, charitable, co~unity or educa- Zional purposes for Which your organization is specifically chartered or organized and (ii) expenses relating to ~he acquisition, con.-t.-'~ct!on, ~'--intenance, o? repair of ~ny interest in ~.he ~eal proper~ f-nwo!vlng the o~ra- tl~ Of yo~ orEaniz~ti~ and ~zd !or la~ful ~iiEious~ ~aritable, comity or educational pu~oses. Tour organization shall not enter into a contract vith or other, s, e~ploy for compensation any person or fir~, associa£ion, organization (o~her ~han .snot. her qualified or~anizacion ~r~anC to i18.l-~0.~ of Ch, Code cf Virginia, 1950, as ~ended), partnership or co~oraCi~ of any classifi~lon ~ats~ver~ for ~e ~ose of organizing~ ~naging or c~ducti~ bingo g~es or raffles. 1~o person, except a bona fide ~ember of your organization ~ho shall have been a ~ember of r. he organization for at least ninety (90) days prior to such participation, shall participate in the mnagemen~ ~era~ion or c~duc~ of any bingo g~ or raffle; provided hoverer, tha~ ~e spouse of any b~a fide ~ber or a firefl~h~e~ or rescue squad ~mber ~ployed by a political subdivision vi~h ~ich the volunteer firefi~er or ~scue sq~d ~mber is Issocis~eg ~y participate in ~e opera,ion and congu~ of a bingo ~e or raffle l~ I bona fig, ~eabe; is ~esen~. ~ Igtl~ion~ no ~rs~ shall ~eive any r~nera~ion for par~icipa~ln~ in ~he ~na~e~en~ opera,lng or c~duc~ o~ any ~ch ~ or ra~Ile. &. Your organization shall not enter into any contract vith or other~ise e~ploy or compensate any ~ember of your organization regarding the sale of bi~o supplies or equipment. Your organization shall not ~ard may bingo prize ~oney or ~erchandise valued in excess of r~e following ~ounts: (a) no bingo door prize shall exceed t~entn~-five dollars ($25.00), (b) no re~n~lar bingo or special sa~e shall exceed one hundred dollars ($100.00), and (c) no bingo Jackpot, of any nature vhatsoever, shall exceed one ~housand dollars ($1,000.00), ~or shall the total s~oun~ of.bingo Jackpot prizes awarded in one calendar day exceed one ~housand dollars Your organiza~ion shall not avsrd any raffle prize or prizes valued at more ~han one hundred ~housand dollars ($100,000.00) during any one calendar year. In no event shall your organiza~ion ~oin with a~y other organization in establishing or contributing to the ~-ln~enance of any Jackpot. ; Your organization shall ~a~ntain s record in ~Priting of the dates on vhich bingo is played, the number of people in attendance on each da~e and r_he ~ount of £he receip~s and prizes paid on each such day. Your organiza~ion shall also maintain a record of the na~e and address of each individual to who~ a door prize~ regular or special bingo ga~e prize or Jackpo~ froa the playing of bingo is awarded, as vel1 as ~he ~oun~ of such a~ard, l'ne organizaticn shall also ~ain~ain an itemized record o~ all receipts and disburse~ents) including operating costs and use of proceeds incurred in operating bingo ga~es. Your organlza~ion shall hoc place or per~iC to be placed any sign or signs advertising any bingo game on the premises or ~i~hi~ one hundred (100) yards o£ the ex~erior of ~he premises ~here such bingo ga~e is to be con- ducted. - OVER - Records of all bingo and raffle receipts and disbursements shall be kept and shall be filed annually under oath with the County Internal Audit Department on a form furnished by that department. Your report shall be submitted to Interns1 Audit not later than the first day of November of each calendar year for Vhich · permit has been issued and your report shall be a matter of public record. Each report shall include · record of the gross receipts and disbursements of your organization for the year period vt~ich code·ced on the first day of October of the previous year and ended September 30 of the current year. In addition, if your organization's gross receipts exceed $50,000 during any calendar quarter, won must file an additional accounting of all receipts and disbursements during such quarter no later than 60 days folloving the last day of such quarter. ANY ORGAIil~IION VIOLATING T~IS COhl)ITION SttALL tLiVE ITS PERMIT Ab'I'~ivlCALLY 9. No person shall pay or receive for use of any premises to conduct any bingo games or raffles a su~ of money in excess of the current fair market value of the premises and in no event shall such su~ of m~ney be based upon or determined by a percentage of the proceeds derived from the bingo games or raffles. 10. Your organization shall not hold bingo games more frequently than t~o calendar days in any one calendar week unless · special permit is granted by the Board of Supervisors of Chesterfield County for more frequent games. L1. Yc~r organization is authorized to pl~y instant bi·Bo ss a part of ~e bingo ~4u~es{ provided hoverer, that: fa) Instant bingo may be conducted only at such time as a re~lar bingo game, as defined in §iB.2-3aO.l(2) of the Code of Vir~.inia, is in progress and only at such locations and at such t~mes as are specified in the bingo permit' application; (b) Your organization shall not derive more than thirty-three and one-third percent (33 1/3%) of its ~ross receipts from the bingo games by the playing of "instant bingo" or "bingo in any rotation"; (c) Your organization shall maintain complete and accurate records of the date, quantity and card value of instant bingo supplies purchased as well as the name and address of the supplier oi such instant bingo suppIies. Your organization shall also maintain s v~Itten invoice or receipt from a non-member of the or~anizition verifying any information required by lay; and (d) Your organization shall not sell an instant bingo card to an individual belov sixteen years of a~e. 1l. In addition to the conditions contained in this Permit, your organization shall co~ly vith all provisions of the Code of Virginia and the Code of the County of Chesterfield., 1978, as amended, regarding Bingo Cames and l~a£fles. 13. The Board of Supervisors may deny, suspend or revoke the permit of your or~ani~stion for any non-compliance vith the conditions o[ the Code of the County of Chesterfield or the Code of Vir~inia. ~'~ PERSON, 5BAREI~OLDER~ A~EI~, HEI~ER OR DiPLOYEE OF YOUR ORGANIZATION VIOLAIlNG AI~ O¥ TEESE COh'DI~iONS StEALL BE GUILTY OF I MISDD~ANOR AND UPON CONVICTION THEREOF SEAI. L BE SUILIECT TO I FINE OF NOT MORE TITAN ONE THOUSAND DOLI.AR~ OR TO CONFIN'EME~'I Iii TF~ COUNTY JAIL FOR NOI ~DP, E THAN Ti,~ELVE MOh'THS O~ BOTH. A VIOLATION OF COL'DITION 1 ABOVI~ SHALL BE PUNIS~ABL.E BY IM~R.ISONMIENT OF NOT I.ESS THAN ONE YEAR, NOR MORE THAN FIVE YEAP, S O.~R BY A FINE OF NOT PiORE THAN ONE ~}{OUSAND DOLLARS O~ CONFINL'~EN'f IN THE COUNTY JAIL I~R NOT I~)RE THAN T~'ELVE PDNTI~S OR BOTH. 15. TIIIS pERMIT MUST BE P, ENE%'ED AT ~ ~ OF EACH CALEh'DA~ YEAR BY IF~ BOARD OF SL'PERVISORS. 16. THIS PERMIT IS VALID ONLY AT TI{E IDCA.TION FROVIDED ON THE FER.MIT APPLICATION TO BOLD BINGO GAMES AND RAFFLES. 17. THIS pERMIT OR A COFY TI{EKEOF MUST BE POSTED ON THE PR~MISES %,'HZP, E BINGO GAMES OR RAFFLES ARE CONDUCTED. THIS PERMIT IS NOT ASSIGNABLE- BOARD OF SL~PERVISORS By Attest: COL%Tf ADMINISTF.~TOR .- ,~,' CNESTEi@'~ELD' VOLUN'±'h,~R FIRE L;~.;FAK'£MJZNT I'iO. 5 Midlothian District By-Laws Article I Membershi~ Amended August 24, 1971 Revised September 14, 1972 Section 1 Membership shall consist of three classes: Active, Inactive, -and Honorary. Section 2 ae There shall be not less than twenty active members. They shall be at least 18 years Of age. They shall perform the actual duties of fire fighters as required by the laws of the state, ordinances of the County of Chesterfield, and the rules, regulations, and by-laws of the department. Junior fire fighters shall be those members 16 to 18 years of age, who shall perform those duties assigned by the chief and the president. Se Application for Junior m~mbership will be voted on and processed in the same manner as a regular membership application. W/len the Junior applies, he must have.parents'consent. b. They shall not have a vote in the regular bus~ness of the department. B. Inactive members are members or former members of this department who are no longer able to be active. C. H~norary members shall be all persons who contribute their services oz money for the operation of the department. Section 3 It shall be the duty of all active members of this department to attend all regular and special meetings and drills. Section 4 It shall be the dut~of every active member upon alarm of fire to proceed immediately to the fire house or fire and there hold himself in readiness to perform any duties for which he may be d~tailed by the officer in charge. Section 5 If a member is injured in the line of duty, he shall report immediately to the officer in charge. -2- Section 6 Each member present at a forest fire, who intends to claim compensation shall report to the fire warden or officer in charge. Section 7. When a fire is extinguished, it shall be the duty of every member of this department, unless excused by the officer in charge, to return to the fire house to assist in loading hose and ready the apparatus for future service. Section 8 A member may withdraw from the department by submitting his written resignation at any regular meeting. Section 9 To maintain active membership status during the period of December 1, to' November 30, and subject to review by ExecutiveCommittee, a member must: (1) Attend 4 monthly meetings. (2) Attend 4 monthly drills. (3) Attend 15% of the yearly calls.. Members who are unable to attend the monthly meetings or drills because their regular working hours are during the time of these meetings are excused from Item 1 & 2 above. This does not exempt anyone working a part time jgb in addition to their regular job. Members unable to take an active part in firefighting activities because of their health are exempt from Items 2 & 3. Section 10 New members must be voted in by an affirmative vote of three- fourths of the active members present, provided there is a quorum present. Section 11 No member shall appear at a meeting of the department or on duty at a fire in a state of intoxication, nor shall he be guilty of using insulting, indecent, or improper language, 'nor be guilty of conduct unbecoming to a gentleman, or otherwise bring disgrace or criticism upon this department. Article II Officers and Executive Committee Section 1 The officers of the department shall be a President, Vice-President, Secretary, Treasurer, Chief, Assistant Chief and Officers appointed by the chief. Section 2 The Executive Committee shall consist of the President, Vice- President, Chief, Assistant Chief, and three elected members. Section 3 The Executive Committee, subject to such by-laws and resolutior%s as may be adopted from time to time by the membership,shall have authority to exercise all of the powers necessary for the complete and full management of the organization. Section 4 The President shall preside at all meetings. Section 5 In the absence of the President, the Vice-President shall preside and perform all the duties of the President. Section 6 The Secretary shall keep a record of the proceedings of the department, handle all correspondence, notify members of all meetings, and keep records of active and inactive membership. Section 7 The Treasurer shall collect all monies due the department. He shall disburse funds of the department only when authorized by action of the Executive Committee. He shall keep a record of all monies received and disbursed and cash on hand, and give a report at each regular meeting. An audit shall be made of the records annually. All checks drawn on funds of the department shall be signed by the Treasurer and countersigned by the President or Vice-President. Section 8 ae The Chief shall be in absolute command over all fire fighting operations, apparatus,and equipment at all times. He shall represent the department in meetings with.the county and the state. The Chief shall set up and enforce operating procedures which he deems necessary for proper operations of the fire ~ighting division of this department. If for any reason the elected officers are unable to serve,'the unexpired term will be filled by election at the next regular meeting.' Section 9 In the temporary absence of the Chief, the Assistant Chief shall perform all duties of the Chief. Section 10 The President will appoint a nominating committee at the October meeting. Nominations will be presented to the department at the November meeting, at which time the membership Will make nomi- nations, if so desired. The President, Vice President, Secretary, Treasurer, Chief, Assistant Chief and three members elected for the Executive Committee shall be elected at a regular meeting in December for a term of one year starting January 1. Election Shall be by majority vote. Only members not in violation with Article I, Section 9 during the calendar year of the election. will be allowed to vote. C. Any regular fireman not in violation of Article 1, section 9 can present his absentee ballot in a sealed envelope to the Nominating Committee prior to the December meeting. Article III Meetings Section 1 Business meetings shall be held once every month. Section 2 Special meetings may be called by the President whenever he deems necessary. He shall call a special meeting when a written request is made by any five members of the department within five days. Section 3 A quorum shall con§ist of one-fourth of the active membership. Article IV Fiscal Year and Dues Section 1 The fiscal year of the department shall begin on January 1. Section 2 The dues for all members of the department ~hall be payable by January 31 of the current year. C Article V Committees Section 1 Standing Committees may be appointed by the President subject to the approval by the Executive Committee. Section 2 Special Committees may be appointed by the President. Article VI Rule of Order Section 1 ~Except where otherwise stated in these By-Laws, Robert's Rules of Order shall apply. Article VII Amendments Section 1 Ail proposed amendments shall be submitted in writing at a 'regular meeting and shall be referred to a special committee for a report at the next regular meeting. Section 2 Adoption of any proposed amendment shall be by an affirmative vote of three-fourths of the members present, provided, there is a quorum present. The absence'of a quorum shall postpone the vote until the next meeting at which there is a quorum. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: April 22, 1992 ITEM NUMBER: 6.C.6. SUBJECT: Consideration of a Request for an Entertainment Festival Permit COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: The Children's Miracle Network proposes to conduct a one day fund raiser for the Children's Miracle Network. The funds to be raised are earmarked for the Epilepsy Unit at MCV. The promoters are local professional clowns who have arranged for the Great American Circus to provide the entertainment on the 9rounds of the Hull Street Price Club on May 21, 1992. Adults will be charged admission, but admission for children under 12 shall be free. The promoters intend to ~ive free children's tickets to churches and schools in Chesterfield. The entertainment arrangements have been reviewed by the County Attorney's office and, within the conditions imposed by staff, meet the substantive requirements of the ordinance. Arrangements include adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance, permits and safety. If the permit is (Continued) PREPARED BY: ,~/'-~.J~,- ~ ATTACHMENTS: YES n NO · Steven L. Micas County Attorney 0905:700.1 SIGNATURE: COU~NTY AD'MI STRATOR O0 104 BOS-9891 Agenda Item April 22, 1992 Page Two granted, staff will monitor compliance with the conditions of the permit prior to commencement of the event. Recommendation: Staff recommends that the Board grant an entertainment permit to the Children's Miracle Network, subject to such conditions as the County Attorney deems necessary. 00 105 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUBJECT: April 22, 1992 ITEM NUMBER; 6.C.7. Virginia Power Company Contract 1991 - 1994 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This item requests authorization for the County Administrator to execute a new three-year power service contract with Virginia Power for the period July 1, 1991 - June 30, 1994. The Virginia Association of Counties and the Virginia Municipal League have negotiated a new three-year electric service contract with Virginia Power for municipalities and counties across the state. The old contract expired on June 30, 1991 and the new contract covers the period July 1, 1991 to June 30, 1994. Chesterfield was represented on the VACO/VML Steering Committee that worked with legal counsel and the rate consultant. The new contract provides for no basic rate increase in the first two years of the contract and a 2% increase in the third year beginning July 1, 1993. The fuel adjustment clause is subject to increase in addition to any basic rates in accordance with the standard fuel adjustment clause which is the same as in the previous contract. ATTACHMENTS: YES CI Overall, the new contract is considered very favorable to the County. Staff recommends approval. PREPARED B William H. Howell Director of General Services NO ~m SIGNATURE: COUNTY ADMINISTRATOR O0 BOS-9891 April 22, 1992 Page 2 Board Action Required: Authorize the County Administrator to execute the new three-year contract with Virginia Power for the period July 1, 1991 to June 30, 1994. BUD~ETANDMANAGEN~m~ COMN~NTS This contract is consistent with information used to prepare the FY93 Budget. .~'~J~s-J. L. St~aier, Director Budget~and Management B004.Wpl/Bos#5 00 107 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: April 22, 1992 ITEM NUMBER: 6.C.8. SUB4ECT: Change Order to Forterra Corporation Addition and Renovation to Central Library COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This item requests the Board of Supervisors approval of a change order to Forterra Corporation for the Central Library bond project to complete the following: 1. Remove unsuitable soil material, provide and place number 57 stone over new fabric. 2. Start date of construction has been established as of February 5, 1992. The date of substantial completion shall be March 25, 1993. Total amount of this change order is $12,700.72. Forterra Corporation was the successful contractor to perform the original work for the sum of $2,120,000. Due to poor soil condition, it has become necessary to perform this work. This change order brings the total construction contract to $2,131,346.87. Funds are available in the bond project account. ACTION REQUIRED BY BOARD OF SUPERVISORS: ATTACHMENTS: YES I1 NO · Approval of change order to Forterra Corporation in the amount of $12,700.72. W~lliam H. ~owell 7 Director of General Services BOS-9891 SIGNATURE: COUNTY ADMINISTRATOR 00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: April 22, 1992 ITEM NUMBER: 6.C.9. Set Date to Consider Thorouqhfare Plan Amendments (Deletion of Spruce Avenue Extension and "East-West Collector") COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board is requested to set a public hearing date to consider the deletion of the Spruce Avenue Extension and "East-West Collector" from the Thorouqhfare Plan. BACKGROUND: In November, 1991, the Board of Supervisors requested the Planning Commission to consider the deletion of the Spruce Avenue Extension and the "East-West Collector" from the Thorouqhfare Plan (see Attachment 'A'). The Planning Commission recommends that both the Spruce Avenue Extension and "East-West Collector" be deleted from the Thorouqhfare Plan. The Spruce Avenue Extension and the "East-West Collector" were included in the Thorouqhfare Plan to provide an additional means of access fqr approximately 1,400 acres of undeveloped property generally bounded by the James River on the north, the Appomattox River on the east, Route 10 on the south and Enon Church Road on the west. Today, access to this property is primarily provided by Enon Church Road and Allied Road. The Eastern Area Land Use Plan recommends industrial uses for a majority of the property. At buildout, approximately 30,000 additional average daily trips (Continued on next page) A86 ATTACHMENTS: YES · NO [] PREPARED BY~./,~~~~ R.J. McCracken Director of Transportation L SIGNATURE: COUNTY ADM I N I STRATOR O0 109 BOS-9891 Thoroughfare Plan Amendments April 22, 1992 Page 2 would be generated from the industrial development. The Enon Church Road/Route 10 and Allied Road/Route 10 intersections will not be able to accommodate the buildout traffic even if Enon Church Road and Allied Road are widened to four lanes. In December, 1991, the Planning Commission directed staff to develop alternatives for the Spruce Avenue Extension. Two alternatives with varying methods of connecting to Route 10 (see Attachment 'B') were considered. Both alternatives are located within the boundaries of the residential areas along Spruce Avenue and Burgess Road. Both alternatives cross wetland areas along Johnson Creek. In February, 1992, staff met with citizens from the Enon area to discuss the Spruce Avenue Extension and alternatives. The citizens support the deletion of Spruce Avenue Extension from the Plan. The citizens do not support the alternatives because they will introduce excessive volumes of traffic into the residential area. The citizens felt that the proposed extension of Bermuda Hundred Road to the planned 1-295/Meadowville Road interchange would provide adequate access for the area. Extending Bermuda Hundred Road will help relieve some traffic congestion. However staff is still of the opinion that additional access to Route 10 will be needed. Approval of the Police Fire Training Center has effectively eliminated the corridor for the "East-West Collector." Staff is, therefore, recommending deletion of the "East-West Collector" from the Plan. RECOMMEBq)ATION: Staff recommends the Board set June 10, 1992, for a public hearing to consider the deletion of the Spruce Avenue Extension and "East-West Collector" from the Thoroughfare Plan. A86 O0 / / BERMUDA · HUNDRED N COUNTY THOFIUUgHFARE PLAN ROADS TO BE CONSIDERED FOR DELETION 00 115 ATTACHMENT A BERMUDA HUNDRED RD. N SPRUCE AVENUE EXTENSION '" "" TilOROUGItFARE PLAN .,,",,. ALTERNATIVE ~ ALTERNATIVE . O0 112 ATTACHMENT B CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 22, 1992 MEETING DATE: ITEM NUMBER: SUBdECT: St reet light Installation Cost Approvals 6.C.10. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This item requests Board approval of various Streetllght Installation Cost Approvals presented by Magisterial District. Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board' of Supervisors for consideration. Staff provides the Board with an evaluation of each request relative to the three evaluation criteria set forth in the Policy~ 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; ATTACHMENTS: CONTINUED NEXT PAGE YES NO [] PREPARED BY;.",: Richard M. Mc~lflsh, P.E. Director Environmental Engineering SIGNATURE: COUNTY ~DM I NI STRATOR 0O BOS-9891 Street light Cost Approvals Meeting Date: April 22, 1992 Page 2 Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a ma3ority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid, in general, for a period of 90 days. The Board, upon presentation of the cost quo- tation may approve, defer, or deny the expenditure of funds for the streetllght installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetllght. A denial will cancel the pro3ect and staff will so notify the requestor. A deferral will be brought before the Board again when specified. BERMUDA DISTRICT: * Treely Road, vicinity of 4024 Cost to install light: $ 0.00 Does not meet minimum criteria for intersection DALE DISTRICT: * Intersection of Fox Green (East & West) and Stable Gate Road Cost to install light: $1429.00 Does not meet minimum criterion for vehicles per day * Walmsley Boulevard, between Twain Lane and Danzler Circle Cost to install light, $239.00 Does not meet minimum criteria for intersection O0 114 REQUEST RECEIVED: March 16, 1992 STREETLIGHT REQUEST Bermuda District ESTIMATE REQUESTED~ March 17, 1992 ESTIMATE DAYS ESTIMATE RECEIVED, March 30, 1992 OUTSTANDING, 13 COST TO INSTALL STREETLIGHT, $0.00 NAME OF REQUESTOR: A.A. Vaughan ADDRESS: 4021Treely Road, Chester, VA 23831 PHONE NUMBER: HOME - 526-5471 WORK - 743-6413 REQUEST IS LOCATED AT THE INTERSECTION OF REQUEST AT AN INTERSECTION. IS NOT Treely Road, vicinity of 4024 REQUESTED LOCATION IS POLE ALREADY EXISTS AT THIS LOCATION. POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY, PETITION= Not Qualified, location not an intersection Qualified Qualified COMMENTS= Requestor states: "We the citizens of Chesterfield County feel a lighted area in this location would help eliminate some of the recent crimes that have been committed at these residents. In addi- tion, this is a long straight stretch and a light would certainly reduce excessive speeds at night abd would make it possible to identify and report those speeding violators. This petition has been signed by 100% of the citizens within the specified area of the requested light installation." Staff Notes: Although this light has no installation cost, Board approval is required since the request does not meet the minimum criteria, i.e., not located at an intersection. At t achment s ? No O0 lis STREETLIGHT REQUEST Dale District REQUEST RECEIVED: January 29, 1992 ESTIMATE REQUESTED~ February 3, 1992 ESTIMATE RECEIVED~ March 26, 1992 DAYS ESTIMATE OUTSTANDING, 52 COST TO INSTALL STREETLIGHT~ $1429.00 NAME OF REQUESTOR, Robert M. Bouse ADDRESS~ for Branch's Trace HOA, 6914 Fox Green East Chesterfield, VA 23832 PHONE NUMBER~ HOME - 748-7320 WORK - 751-2635 IS LOCATED AT THE INTERSECTION OF REQUEST Fox Green (E & W) and Stable Gate Road REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS POLE ALREADY EXISTS AT THIS LOCATION POLICY CRITERIA: INTERSECTION, VEHICLES PER DAY~ PETITION, Qualified Not Qualified, less than 600 VPD Qualified COMMENTS, Attachments? No O0 116 STREETLIGHT REQUEST Dale District REQUEST RECEIVED: January 22, 1992 ESTIMATE REQUESTED, January 22, 1992 ESTIMATE RECEIVED, March 30, 1992 DAYS ESTIMATE OUTSTANDING, 68 COST TO INSTALL STREETLIGHT, $239.00 NAME OF REQUESTOR: Gerald Hilton ADDRESS, First Church of God, 6517 Walmsley Boulevard Richmond, VA 23224 PHONE NUMBER: HOME - 276-5937 WORK - 230-2740 REQUEST IS LOCATED AT THE INTERSECTION OF IS NOT AT AN INTERSECTION. LOCATION IS REQUEST REQUESTED Walmsley Boulevard, between Twain Lane and Danzler Circle POLE ALREADY EXISTS AT THIS LOCATION. POLICY CRITERIA, INTERSECTION, VEHICLES PER DAY: PETITION, Not Qualified Qualified Qualified COMMENTS, Requestor states: "There are no lights installed at either Twain Lane or Danzler Circle. Light request was greeted warmly by all neighbors visited and would be beneficial to all traffic at this loca- tion.'' Attachments? No O0 117 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : Aoril 22_. 1992 ITEM NUMBER: 6.C.11. SUB4ECT: Agreement for Maintenance of a Sto~-mwater Drainage System and Best Management Practice Facility for Irongate. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION' Stormwater runoff from developing areas poses two concerns: a) development tends to change the hydrologic characteristics of a given watershed, affecting the volume and runoff rate which, if not managed, can cause considerable downstream damage, b) evi- dence indicates that this runoff may be harmful, from a pollution standpoint, to state waters. Stormwater management facilities combined with Best Management Practices (BMP's) are utilized to lessen the water quality and quantity impact caused by stormwater runoff. Best Management Practices refer to those controls that have been proven in the past to be effective and may include structural (pond and lakes) and non-structural facilities such as maintenance operations and procedures, management techniques and reduction of paved surfaces. Stormwater management facilities (structural BMPs) are commonly used to attenuate the peak runoff rate of stormwater and provide (Continued) ATTACHMENTS: YES · NO [] Richard M.~/ McElfish, P.E. Director Environmental Engineering BOS-9891 SIGNATURE :, COU~INISTRATOR O0 118 / Board Agenda Item Environmental Engineering Page 2 SUBJECT: Agreement for Maintenance of a Stormwater Drainage System and Best Management Practice Facility for Irongate. for precipitation of suspended particles or sediment. This is accomplished through the use of three general types of facilities, detention, retention, or infiltration. A detention facility detains stormwater for a given period of time in order to release it at a rate that will not exceed any downstream capacities or otherwise cause erosion. These facilities are normally dry except during rain events and shortly thereafter. A retention facility serves the same purpose as a detention facility except that there is a permanent pooling of water (lake or pond). An infiltration facility allows stormwater to soak into the ground and, thus, requires specific sandy soil types that are normally only found in the eastern por- tions of the County. The County's involvement in stormwater management is driven by a variety of forces, among which are: state erosion, sediment control requirements and the Chesapeake Bay Preservation Act (CBPA), the EPA National Pollutant Discharge Elimination System (NPDES) mandates, Flood Plain Management Ordinance and Upper Swift Creek Ordinance. Ultimately, the purpose of this involvement is to prevent loss of life or property and deterioration of water quality within, around, and downstream of development. A large majority of all ponds and lakes constructed in both commercial and residential settings over the last fifteen (15+) years are designed for either water quantity and/or quality control. We currently have seventy-three (73) approved and constructed structural Best Management Facilities. BACKGROUND: Due to the limited available capacity of the downstream drainage facility and costs associated with upgrading the facility, the developer opted to retain water on-site. A detention basin was designed by a professional engineer to accommodate the stormwater runoff and approved by the County. 00 119 Board Agenda Item Environmental Engineering Page 3 SUBJECT: Agreement for Maintenance of a Stormwater Drainage System and Best Management Practice Facility for Irongate. The maintenance agreement consists primarily of a final inspection report, preventive maintenance inspections every three (3) years and an indemnification agreement for the County. The responsibility for the integrity of the facility falls with the owners. The County's only involvement is the assurance that the maintenance agreement is to be followed by the owner. Once the agreement has been fully executed, it will be recorded in the Clerk of the Courts Office. DISTRICT: Dale RECOMMENDATION: Staff recommends that the Board of Supervisors authorize the County Administrator to execute the maintenance agreement with Vernon E. LaPrade, owner of Irongate, as approved by the County Attorney's Office. O0 120 ..I BMP FACILITY IRONGATE DALE O0 12i. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE:April 22, 1992 ITEM NUMBER: 6.C.12. SUB4ECT: Conveyance of an Easement to Virginia Electric and Power Company COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board to authorize the Chairman of the Board and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install overhead and/or underground cable for service to the Bermuda Hundred Sewage Pump Station off Bermuda Hundred Road. The location has been approved by the Utilities Review Section. RECOMMENDATI ON: Staff recommends that the Board authorize the Chairman of the Board and the County Administrator to execute an easement agreement with the Virginia Electric and Power Company for service to the Bermuda Hundred Sewage Pump Station off Bermuda Hundred Road. DISTRICT: Bermuda ATTACHMENTS: YES g NO [] PREPARED B~ Utilities SIGNATURE: COUNTY ADM I NI STRATOR 00 122 f BOS-9~1 VICINITY SKETCH CONVEYANCE OF AN 8~,SEMENT AT THE BERMUDA HUN~RED SEWAGE PUMP STATION TO VII, .NIA ELECTRIC AND POWER CO. ANY ' 8 ~U Cra" HUNDR~ln O0 123 '\ ~ Plat To Accompany · ege~d ~~ Right-Of-Way Agreement Virginia Electric and Power Company Location Of Boundary Lines Of Right-Of-Way District Di st rict -Tew~,~ahie- Be~.~ug~ Coun~-~ State Office Plat Number Estimate Number Grid Number 0 0 Z ~' O~ 2o/ o0~¢ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 22, 1992 MEETING DATE: ITEM NUMBER: 6 .C. 13. SUB4ECT: Award of the Contract for the Brigg's Property Sewer Line Extension, Contract Number 9]-0187 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Board of Supervisors approved a joint project with Mr. Briggs to extend sewer to his property on August 28, ]991. Staff requests that the Board of Supervisors award Contract Number 91-0187 for the construction of the sewer extension to the lowest bidder, Southern Construction Company, in the amount of $27,834.50. The bids ranged from $27,834.50 to $39,408.00. BACKGROUND: This project includes the extension of 728 L.F. + of 8" wastewater lines and appurtenances. Staff requests transfer--ring funds in the amount of $35,000.00 from the Contingency Fund Account to this project (5P-58350-898901B to 5P058350-910187E). RECOMMENDA?ION: Staff recommends that the Board of Supervisors award the contract as recommended by the consultant, R. Stuart Royer and Associate, Inc., approve the transfer and authorize the County Admini~tor to execute any necessary documents, f~/~ ~ _ DI$?RIC?: Bermuda ~~ /~/, E. ~eck; Jr. ~ssistant Director ATTACHMENTS: YES I NO [] of Utilities SIGNATURE COUNTY ADM I NI STRATOR O0 d O0 128' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: April 22, 1992 ITEM NUMBER: 6.C. 14. SUB4ECT: Request for Permission for a Portion of a Driveway to Encroach within an Existing 8' Drainage Easement COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION JGS Construction has requested permission to have a portion of a driveway to encroach within an existing 8' drainage easement across lot 15, Sedgefield Subdivision. This request has been reviewed by staff and approval is recommended. RECOMMENDATION: Staff requests the Board of Supervisors to grant JGS Construction permission to have a portion of a driveway encroach within the existing. easement; subject to the execution of a license agreement. DISTRICT: Matoaca ATTACHMENTS: YES ~ NO I-I PREPARED By:~~~_ ~ ~,~.~d.w~e~, Jr. A~istant Director of Utilities SIGNATURE: COUN~~MINISTRATOR 00 127 VICINITY SKETCH REQUEST FOR PERMIS~Z, ON FROM JGS CONSTRUCTION ~ ENCROACH WITHIN AN' EXISTING 8' i AINAGE EASEMENT IN SEDGEFI. O SUBDIVISION Chesterfield Church FOX c R,~"~ WeSt 0.90 I I I / I I O0 128 PLOT Pr.AN l~,tlT$ At¢D A ~0 PI~ O~ LOT ~TOA~ DI$~RICT OF S~LI~: APRIl', 6, /992 POI'TS, MINTER AND ASSOCIATES, P.O. F..NGINEER..~ LAND SURVEYORS LAND PLANNERS 3520 & Courthouse ROad Suite B Richmond, Virginia 2323~ 129 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA April 22, 1992 MEETING DATE: ITEM NUMBER: 6.C.17. SUB4ECT: Approval of Utilities Contract for Holiday Trailer Park COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests that the Board approve the contract for Holiday Trailer Park (Project 90-0345). BACKGROUND: This project involves relocation of 993 L.F. + of sewer lines. The lines must be replaced due to continuing fai--lures. Relocation is required because trailers are located over the existing line which poses a potential health hazard to occupants. Relocation avoids the expense and inconvenience of moving the trailers. Staff recommends that the Board approve the contract which provides for County participation in the construction cost. Funds for this project are available in the Sewer Facilities Rehabilitation Project. ATTACHMENTS: YES Ii NO I::] PREPARED BY:. ~--~~~-~~'~- Craig S. Bryant Assistant Director of Utilities SIGNATURE: COUNT~NISTRATOR 00 1 Agenda Item April 8, 1992 Page 2 Developer: Contractor: Elliffe Corporation T & E Construction, Inc. Contract Amount: Estimated Total Total Estimated County Cost: Wastewater Estimated Developer Cost: - $58,900.25 - $29,450.]3 - $29,450.12 Funding Source: 5P-58350-898601R RECOMMENDATION: Staff recommends that the Board approve this contract and authorize the County Administrator to execute the necessary documents. DISTRICT: Bermuda O0 PROJECT # 90-0345 !' HOLIDAY TRAILER PARK -I O0 188 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 22, 1992 MEETING DATE: ITEM NUMBER: 6.C.15. Acceptance of a Parcel of Land along East Hundred Road from Bermuda Hundred Methodist Church COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board of Supervisors to accept the conveyance of a parcel of land, containing 0.150 acre, along East Hundred Road from Trustees of Bermuda Hundred Methodist Church, and to authorize the County Administrator to execute the necessary deed. BACKGROUND: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the conveyance of this parcel and authorize the County Administrator to execute the necessary deed. DISTRICT: Bermuda B~~ PREPARED .o []r of Utilities BOS-9891 SIGNATURE: - COUNTY ADMINISTRATOR O0 130 VICINITY SKETCH PARCEL OF LAND ALONG EAST HUNDRED ROAD FROM BERMUDA HUNDRED METHODIST CHURCH A~ UD ENS non Co 6 ',RACE PRESTWOULI FARMS OF 2OO0 O0 13i 7-0 ~ Me:;,/::)/'9o./:::3~.-0~ C":5'..~,<Z~,lO,~, ,¢ ~ ~ 100 --~P°~' Date:~- 8/-9/ Ch~rf i~ld Oounfq, Job No.:~¢ · P~NNERS · AROHITE~S · ENGINEERS · SURVEYORS · 501 Branchway Road · Suite 100 · Richmond. Virginia 23236 · ~0571 · Fax: ~4-2635 .e~=~c~,~ ~o~..ow CHESTERFIELD COUNTY BOARO OF SUPERVISORS AGENDA April 22, 1992 MEETING DATE: ITEM NUMBER: 6.C.16. Acceptance of a 30 Acre Parcel from Oliver D. Trustee Rudy, COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board to accept the conveyance of a 30 acre parcel of land, from Oliver D. Rudy, Trustee, and to authorize the County Administrator to execute the necessary deed. The dedication of this specific parcel is a proffered condition for the River's Bend rezoning approved by the Board of Supervisors on August 16, 1988. School Board staff indicated the property was acceptable for a school site. RECOMMENDATION: Staff recommends that the Board accept the conveyance of this parcel and authorize the County Administrator to execute the necessary deed. DISTRICT: Bermuda ATTACHMENTS: YES I NO [] ( J3, d~.d%~"~ J~eeck, Jr. ~f~ssistant Director of Utilities SIGNATURE: COUNC~~ DM I NI STRATOR O0 1 BOS-9891 &GCEPTANCE OF A~ ACRE PARCEL FROM OLIVER I~,~RUDY, TRUSTEE - .lIVER'S BEND DEVELOPMENT) M.mori,.I M~un, Pleasant I PEI~INSOr TERRACE'~ FARMS O0 134 Z 0 & J.C. SQUIRES # J,A.& M.C. CAMACHO TM 135-13 (2) 68 3.0... 0 ACRES PLAT/DB 1448-92 PLAT/DB 1453-72:3 THIS PLA T IS SUBJECT TO ANY EASEMENT OF RECORD AND OT'H~R PERTINENT F'ACT$ WHICH A TITLE SEARCH MIGHT DISCLOSE. ATTN. TRUST ~-~'"~ ~"' '755.79' '~- N 1g"35'08" E NO TS: / / ' RAMBLEWOOD OLIVER D, RUDY, TM 135-9 {1! I REF. TO PLAT BY CHARLES C. TOWNES & ASSOC. TITLED: A DIVISION OF 206.83 ACRES OF' LAND SITUATED ON STATE ROUTE 617 x STATE ROUTE 746. DA TED: MARCH 26. 1987 AND REVISED: NOVEMR~I~ to '987. PLAT oF 30.0 ACRES OF LAND TO BE DEDICATED FOR PUBLIC SCHOOL USE BERMUDA DIS, TRICT CHESTERFIELD COUNTY, VIRGINIA SCALE: r' ~ 300' NOV CHARLES C. TOWNES & ASSOCIATES, ClV[ ENG~ERS ~AN~RS LA~ S~VEYORS R I C~NB ',~ I RG I N I A DRAWN BY RCS 'LHE, ~,SD B~,. F/B COMPUTED BY MSE A~PqOVED BY./i T/M O0 13{5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: ,~JBJECT: April 22, 1992 ITEM NUMBER; APPOINTMENTS TO THE SOILS AND FOUNDATIONS COMMISSION COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the January 2, 1992 meeting, the Board created a Soils and Foundations Commission to study the issue of shrink/swell soils in Chesterfield County. At the March 25 meeting, the Board agreed to appoint a 12-member Commission composed of: 1 citizen from each District: Bermuda Clover Hill Dale Matoaca Midlothian Wolfgang Webner Rick Phelps Russell Mait William'Igel Bob Olsen II. 1 member from the Richmond Home Builders Association: John Dyke ATTACHMENTS: YES I-I 0803:685.1 NO ~ SIGNATURE: PREPARED BY: Steven L. Micas County Attorney COUNTY ADM I NI STRATOR 00 139/ Agenda Item April 22, 1992 Page Two III. 1 member from the Chesterfield Business Counsel: Theodore L. Chandler, Jr. IV. VI. 1 soils engineer/soils scientist: 1 financial community/banker: 1 realtor/developer: VII. VIII. 1 civic association representative: 1 citizen-at-large or attorney: TOTAL - 12 members A review of the March 25th meeting tapes confirms this composition of the Commission although the discussion was, admittedly, somewhat unclear. Mr. Daniel did indicate that he desired a separate category for an attorney, but the final listing of categories would then total 13 people. The Board can change the composition of the Commission by a simple majority vote. At the April 8th meeting, the following people were nominated for: "IV. 1 soils engineer/soils scientist:" Jay Conta -- '~3~//k~u Harold Mathews 00 140 Agenda Item April 22, 1992 Page Three At the April 8th meeting, nominated for: the following people were "VIII. 1 citizen-at-large or attorney:" Robert Talley Art Nelson The nominations should be voted on by category in the order in which they were nominated. (Conta, first, Mathews, second; Talley, first, Nelson, second). The first nominee within each category who receives three votes becomes the aPpointee. The Board may also want to make additional nominees for the other unfilled positions. 00 141 LAW OFFICES KELLY, LEWIS & HARDT A PARTNERSHIP OF PROFESSIONAL CORPORATIONS SUITE ~300 7400 BEAUFONT SPRINGS DRIVE RICHMOND, VIRGINIA 23225-5519 TELEPHONe: (804) 330-4100 TELECOPIER: (804) 330-4767 April 13, 1992 BY HAND Mr. Lane B. Ramsey County Administrator Chesterfield County P. O. Box 40 Chesterfield, VA 23832 Dear Lane: I am writing to confirm both my desire and willingness to serve on the committee studying shrink-swell soils in Chesterfield County. It is my understanding that the Board of Supervisors will be expanding the current committee to twelve members, one of whom will be a representative from the legal profession. As you know, I am a resident of the Midlothian Magisterial District, and my law practice is also located here in Chesterfield County. Although I must disclaim any specific expertise in soil or building construction, I would serve this committee with the same zeal and openmindedness I feel I demonstrated during my tenure on the Planning Commission, and my participation on the Midlothian and Courthouse Road study groups, the Disclosure Committee, and the original County Growth Committee. Very truly yours, MJK/jf cc: The Honorable Harry G. Daniel CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA REPORTS MEETING DATE: April 22 ~ 1992 9.a. REPORT ON: Developer Water and Sewer Contracts BACKGROUND: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer in which no County funds are involved. The report is submitted to the Board members so they will be aware of development utilizing public water and/or sewer within their districts~ SUMMARY OF INFORMATION: The following-water and sewer contract was exeCuted by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 90~0235 Irongate, Section 5 Irongate Associates Bookman Construction Company Water - $49,712.50 Sewer - $76,855.00 Dale ATTACHMENTS: YES I--I .7 PREPARED BY: ." / J E//'Beck, Jr 1~// Assls~a~nt Director of Utilities NO · SIGNATURE: COUNTY ADMINISTRATOR 00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: April 22, 1992 REPORT ON: Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street LiGht Funds, Lease Purchases ATTACHMENTS: YES I NO D SIGNATURE COUNTY ADI~IINiSTRATOR 0O 143 Board Meeting Date 07/01/91 08/28/91 10/23/91 CHESTERFIELD COUNT~ GENERAL FUND BALANCE April 15, 1992 Description FY92 Beginning Fund Balance Loan to Midlothian Vol- unteer Fire Dept. for building addition Appropriated funds for temporary position in Planning Dept. for Riverfront Plan research contingent upon $150,000 to $250,000 match from private sector Amount ( 45,000) (5O,OOO) Balance $15,426,215 15,381,215 15,331,215 gfbal oo Page 1 of 2 Board Meeting Date 11/22/89 12/13/89 06/30/90 06/13/90 06/27/90 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT April 15, 1992 06/27/90 Description FY89 Excess revenue FY90 Budgeted addition Designation from June 30, 1989 Fund Balance Purchase of land-Cogbill Road Purchase building at 6701 West Krause Road Budgeted addition of excess revenue Purchase medical building for future library site Funds to purchase land for park on Lake Chesdin Budgeted but not appropriated funds to purchase land for school and park sites FOR FISCAL YEAR '91 BEGINNING JULY 1, 1990 12/12/90 Fill dirt for cover repair at Fort Darling Landfill 06/30/91 Budgeted addition from FY91 revenues 03/13/91 Designated but not appropriated funds to cover construction contract for MH/MR/SA building if bonds are not sold in fall, 1991 FOR FISCAL YEAR '92 BEGINNING JULY 1r 1991 07/01/91 Regional Jail Authority as approved in the FY92 Adopted Budget (which will be reim- bursed) Amount $2,119,900 1,881,500 1,500,000 ( 630,000) Balance $2,119,900 4,001,400 5,501,400 4,871,400 ( 400,000) 4,471,400 2,100,000 6,571,400 ( 735,000) 5,836,400 ( 600,000) 5,236,400 (2,000,000) 3,236,400 ( 180,000) 3,056,400 4,000,000 (1,806,800) (1,000,000) 7,056,400 5,249,600 4,249,600 O0 145 Page 2 of 2 08/28/91 Provide funding for improve- ments at Northern Area Landfill to allow reallocation of General Fund dollars to recycling programs 08/28/91 Additional funding for Bon Air Library expansion 08/28/91 Add back MH/MR building funds which were previously deducted for construction 11/27/91 Appropriated funds for T.V. arraignment equipment but holding in reserve account until prices and all costs are confirmed 03/27/92 Add back funds previously deducted to purchase land for school and park sites 03/27/92 Funds designated for interest costs in FY94 due to acceler- ated 1988 school bond issue 04/08/92 Designated but not appropriated funds for Centre Pointe Fire Station construction in FY95 FOR FISCAL YEAR '93 BEGINNING JULY It 1992 04/08/92 FY93 budgeted addition 04/08/92 FY93 Capital Projects (revenue sharing roads $500,000; indus- trial access $300,000; drainage $200,000) 04/08/92 Funds to convert Meadowdale Boulevard building into Hopkins Road Library 04/08/92 ( 315,000) 3,934,600 ( 275,500) 3,659,100 1,806,800 5,465,900 ( 115,000) 5,350,900 2,000,000 (1,400,000) (2,314,800) 2,600,000 (1,000,000) (1,386,500) Funds to construct lights along portions of Jefferson Davis Hwy ( 500,000) 7,350,900 5,950,900 3,636,100 6,236,100 5,236,100 3,849,600 3,349,600 rfcip 00 146 0 0 o 00 o 0 o 0 o0 o o 0 0 0 o 0 o 0 o 0 0 o 0 o 0 o 0 .~ o o o o o ~ O~ 0 t~ 0 0 O0 147 Prepared by Accounting Department March 31, 1992 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Lease Purchase Began Description Original Date Lease Lease Purchase Purchase Amount Ends Outstanding Balance 3/31/92 12/83 7/87 7/87 10/87 Copiers School Vehicles School Telecommunications Equipment Jail Addition Data Processing Human Services Courts Building 30,500 8/92 259,500 6/92 239,046 245,385 1,839,219 4,489,377 16,796,019 23,370,000 7/92 12/Ol 3,559 5,138 19,029 191,836 1,437,848 3,509,668 13,130,648 18,270,000 6/88 800 MHz Equip. - Rescue Squads 800 MHz Equip. - Sheriff Fire Pumpers Fire Station Apparatus and Furnishings A T & T Phone Equip. Filing System- Treasurer (Unallocated) 85,000 140,000 264,000 1,428,000 946,400 40,000 83,600 2,987,000 6/93 28,408 46,572 88,015 248,640 305,486 9,014 0 726,135 O0 148 Date Lease Purchase Be gan Descriptions Original Lease Purchase Amount Date Lease Purchase Ends Outstanding Balance 3/31/92 lO/88 12/88 3/89 8/89 12/89 10/90 School Copier Airport State Police Hangar Additions and County Warehouse Geographic Information System ("GIS") - Automated Mapping System Data Processing Equipment Data Processing Equipment Mental Health, Mental Retardation and Substance Abuse Computer Equipment TOTAL APPROVED AND EXECUTED $ 21,600 128,800 331,200 460,000 3,095,000 183,430 2,015,570 96,500 $32,758,146 9/93 12/oo 1/98 8/92 1/95 7/93 $ 8,043 106,349 273,470 379,819 2,650,000 16,947 991,827 50,161 $23,120,658 PENDING APPROVALAND/OR FA'R~CUTION None c:caplease.doc O0 149 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA REPORTS MEETING DATE: April 22, 1992 9oCo REPORT ON: Roads Accepted into the State Secondary System ATTACHMENTS: YES I~ NO r'l SIGNATURE: COUNTY ADMINISTRATOR O0 15~- RAY D. PETHTEL COMMISSIONER COMMONWEALTH of VIROlNIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 April 6, 1992 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated June 13, 1990, the following additions to the Secondary System of Chesterfield County are hereby approved, effective March 17, 1992. ADDITIONS LENGTH CARRISBROOK Route 4462 (Bethesda Drive) 4462 From Route 3532 to existing Route 0.03 Mi MINEOLA, SECTION B Route 4462 (Bethesda Drive) 4462 From Route 3531 to existing Route 0.03 Mi Sincerely, Ray D. Pethtel Commissioner TRANSPORTATION FOR THE 21ST CENTURY RAY D. PETHTEL COMMISSIONER COMMONWEALTH of VIRCjtrNIA OEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 April 8, 1992 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated January 8, 1992, the following additions to the Secondary System of Chesterfield County are hereby approved, effective March 19, 1992. ADDITIONS LENGTH BAILEY RIDGE ESTATES, SECTION C Route 4101 (Parrish Branch Road) - From 0.02 mile Southwest Route 4104 to 0.02 mile South Bailey Woods Drive (Route 4108) 0.17 Mi Route 4105 (New Forest Trail) 4101 to Route 4106 From 0.02 mile Southeast Route 0.21 Mi Route 4106 (New Forest Court) - From Route 4105 to 0.05 mile West Route 4105 0.05 Mi Route 4107 (Parrish Branch Circle) Northwest Route 4101 From Route 4101 to 0.10 mile 0.10 Mi Route 4108 (Bailey Woods Drive) - From 0.02 mile Southeast Route 4101 to Route 651 0.23 Mi Route 4109 (Bailey Woods Lane) Southwest Route 4108 From Route 4108 to 0.03 mile 0.03 Mi ncerely, Ray D. Pethtel Commissioner TRANSPORTATION FOR THE 21ST CENTURY 0 (.) _l ~ ~,' RAY D. PETHTEL COMMISSIONER COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 April 3, 1992 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated November 27, 1991, the following additions to the Secondary System of Chesterfield County are hereby approved, effective March 20, 1992. ADDITIONS LENGTH BON AIR STATION Route 1773 (Bon Air Station Lane) - From Route 683 to 0.05 mile Southeast Route 3884 Route 3884 (Bon Air Station Court) - From Route 1773 to 0.10 mile West Route 1773 0.11 Mi 0.10 Mi Sincerely, Pethtel Commissioner TRANSPORTATION FOR THE 21ST CENTURY RAY D. PETHTEL COMMISSIONER COMMONWEALTH of VT/RQI:NIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 April 6, 1992 Secondary System Addition Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated December 11, 1991, the following addition to the Secondary System of Chesterfield County is hereby approved, effective March 20, 1992. ADDITION LENGTH BRANCHWAY BUSINESS CENTER Route 4895 (Business Center Drive) Northeast Route 645 From Route 645 to 0.20 mile 0.20 Mi incerely, Ray D. Pethtel Commissioner TRANSPORTATION FOR THE 21ST CENTURY CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUB4ECT: April 22, 1992 EXECUTIVE SESSION ITEM NUMBER: 10. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Executive Session, pursuant to § 2.1-344(a) (7), Code of Virginia, 1950, as amended, for consultation with legal counsel regarding the Chesterfield County Jail. ATTACHMENTS: YES O 0803:709.1 NO [] County Attorney SIGNATURE COUNTY ADM I N! STRATOR BOS-9891 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA L MEETING DATE' April 22, 1992 ITEM NUMBER: ~UBJECT: Resolution Recognizing Mr. Joshua Attaining Rank of Eagle Scout 14 .A. James Awtry Upon COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. Joshua James Awtry, Troop 890, Brandermill Church (Clover Hill District), has attained the rank of Eagle Scout. He will be present, accompanied by members of his family, to receive the resolution. See attached. Resides in: Clover Hill District PREPARED BY; .... ATTACHMENTS: YES · NO D BOS-9891 SIGNATURE: COUNTY ADM I NI STRATOR 00 RECOGNIZING MR. JOSBqlA JAMES AWTRY UPON HIS ATTAINING RANK OF EAGLE SCOUT W74RREAS, The Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, The Boy Scouts of America was founded to promote citizenship training, personal development and fitness of individuals; and WHEREAS, After earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit and living up to the Scout Oath and Law; and WT~RREAS, Mr. Joshua James Awtry, Brandermill Church, Troop 890, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individUals entering the Scouting movement; and W74R~, Growing through his experiences in Scouting, learning the lessons of responsible citizenship and priding himself on the great accomplishments of his County, Joshua is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, T~~ BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Joshua James Awtry and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. O0 157 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA COUNTY ADMINISTRATOR'S COMMENTS MEETING DATE: April 22, 1992 ITEM NUMBER; SUB41~CT: $50,000 Donation From Friends of the Library coumY AO.,.,STRATOR'S CO.MENTS: SUMMARY OF INFORMATION The Friends of the Chesterfield County Public Library plan to make a $50,000 contribution to Library Director, Dr. Robert Wagenknecht, and the Chesterfield County Board of Supervisors at the Board's meeting April 22. Mary Ann Harmon, President of the Friends of the Chesterfield County Public Library will make this important presentation on the eve of National Volunteer Week, April 26 - May 2. The Friends of the Library is a volunteer organization that was founded in Chesterfield County in 1971. It has been active in developing funding and support for library needs throughout the entire library system. This $50,000 contribution earmarks funds for the improvement of three specific library services. The largest project calls for $35,000 to begin to replace obsolete microfiche catalog readers with new, more ~sophisticated equipment called "The Intelligent Catalog." PREPARED Robert ~. Masden Deputy ~ounty Administrator ATTACHMENTS: YES [3 NO [] SIGNATURE: COUNTY ADMINISTRATOR BOS-9891 $50,000 Donation from Friends of the Library Page 2 April 22, 1992 The new equipment allows patrons to request selections from a user- friendly computer terminal that prompts them if they are unsure of the title or author and even spells names if necessary. The catalog can also print out a list of titles one is interested in, thereby making it unnecessary to keep a handwritten record while consulting the catalog. This gift will purchase 10 units as the beginning of a project that will bring budget funds forward on a planned replacement program. Each branch library will receive at least one of the new units while maintaining the old system until county budget funds are available to make a complete transition. Another $7,500 item, funded by The Friends, allows public access to reference data by computer. This pilot project is at the Central Library and includes software that makes available data on CD ROM, including two encyclopedias, the Peterson College Catalog and a career selection service. One of the benefits of having these data on computer is the ability to update more frequently. Data can be seen on the screen in type and color graphic form. A printer allows the user to call up a printed reproduction of the specific material on the screen. Statistical data is much more understandable when it can be viewed graphically. Mrs. Harmon would like to use this service as a magnet to attract enough funds to provide this resource at all Chesterfield libraries. Additionally, more than $7,500 has been set aside for the Family Summer Reading Club. Last year the library's reading project attracted over 13,000 members, including children, teens, and adults. These funds were accumulated "a dime at a time" according to Mrs. Harmon with money coming from public copying machines The Friends provide and maintain at each library. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING OATE: April 22, 1992 ITEM NUMBER: 15. Public Hearing to Consider Amendment to Zoning Ordinance Relative to Existing Mobile Homes COUNTY ADMINISTRATOR'S COMMENTS: SUM~INFO~ORM~T '- N~: '~ BACKGROUND: The attached amendment would allow the Board of Supervisors to consider applications for permits for existing mobile homes in Business and Manufacturing zoning districts. This will permit the owners of mobile homes located in these district prior to January 1, 1992, to file mobile homes applications under Chapter 21 (the old Zoning Ordinance), rather than having to first rezone the property t° a new zoning district under Chapter 21.1 (the new Zoning Ordinance). When the new zoning ordinance for commercial and industrial development was adopted in 1989, the Board, at that time, did not change the status of previously zoned business and manufacturing property. Therefore, a "dual" zoning ordinance currently exists. The Board, however, did adopt strict rules to encourage property owners to rezone to the new zoning districts with modern development standards. ATTACHMENTS: YES · NO [] Thomas E. Director of Planning 1APR2292/A: AGENDA2 / gok SIGNATURE :, C ouNTY~TRAToR AGENDA ITEM PUBLIC HEARING RELATIVE TO EXISTING MOBILE HOMES APRIL 22, 1992 PAGE 2 This amendment would not obligate the Board to approve any particular request. The Board would still advertise each request, hold public hearings and retain the right to approve or deny requests on a case by case basis. On February 18, 1992, the Planning Commission held a public hearing on the proposed amendment and recommend adoption of the proposed ordinance amendment. RECOMMENDATION: Planning Commission and staff recommend the Board of Supervisors adopt the proposed ordinance amendment relative to mobile homes in B or M zoning districts. 1APR2292/A: AGENDA2 / gok O0 160 AN ORDINANCE TO AMEND THE ORDINANCE ADOPTED APRIL 12, 1989 ENACTING CHAPTER 21.1 AND ~ENDING CHAPTER 21 OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTIONS I(B), I(C), AND 2 OF SUCH ORDINANCE RELATING TO THE LAND USE APPLICATIONS TO WHICH CHAPTERS 21.1 AND 21, RESPECTIVELY, APPLY BE IT ORDAINED Chesterfield County: by the Board of Supervisors of (1) That the ordinance adopted April 12, 1989 enacting Chapter 21.1 and amending Chapter 21 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: (1) That the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted as follows: A. Chapter 21.1 is hereby adopted as follows: ~e~- w~%h -~he- e~n%~ - a~e~- kp~- ~T- ~989T- sha~-Be ~--Thae-ehapee~-~v~-sha~-be-ef~eee~e-~n-Ap~ o o o Chapter 21 is hereby amended and reenacted as follows: o o o C. Property for which a rezoning application is filed with the County after ~he-effee~e-~a~e-ef-~h~s ~nanee April 12, 1989, shall be governed by the provision~ of Chapter 21.1; provided, however, that applications for permits for mobile homes existin~ continuously in the same location in B or M zoning districts since on or before January 1, 1992, shall be governed by Chapter 21. D. Ail property zoned O, B or M on the effective date of this ordinance, or after such date if a rezoning application was filed with the County prior to the effective date of this ordinance, may be developed in accordance with Chapter 21. (2) That this ordinance shall be effective on ~a~e-~-a~~n-~y-~he-B~a~-o~-S~pe~s~s April 12, 1989. (2) That this ordinance shall be effective on the date of its adoption by the Board of Supervisors. 0705:291a.txt - 1 - 1/28/92 00 16i P,O, BOX (i-32333 RICBMQND VIRGINIA 23293~0©O1 804.-649-6000