2022-02-23 MinutesBOARD OF SUPERVISORS
MINUTES
FEBRUARY 23, 2022
Supervisors in Attendance:
Mr. Christopher M. Winslow, Chair
Ms. Leslie A. T. Haley, Vice Chair
Mr. James A. Ingle, Jr.
Mr. James M. Holland
Mr. Kevin P. Carroll
Dr. Joseph P. Casey
County Administrator
Mr. Winslow called the meeting to order at 1:00 p.m. He
reviewed COVID-19 protocols for masks and spatial distancing.
1. APPROVAL OF MINUTES
On motion of Ms. Haley, seconded by Mr. Carroll, the Board of
Supervisors approved the minutes of January 26, 2022, as
submitted.
Ayes: Winslow, Haley, Ingle and Carroll.
Nays: None,
Absent: Holland.
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
There were no requests to postpone agenda items, additions,
deletions or changes in the order of presentation at this time.
3. WORE SESSIONS
3.A. EVERYDAY EXCELLENCE - DEPARTMENT OF UTILITIES
Dr. Casey stated each year the Department of Utilities
administers an Employee of the Year program in which employees
nominate fellow employees throughout the department for this
distinguished recognition. He introduced this year's Employee
of the Year, Mr. Jerry Giles, Jr., who was accompanied by
Assistant Directors Dr. Scott Morris and Mr. Mike Nannery.
Mr. Giles expressed his appreciation for the recognition. Be
stated it takes everyone in Utilities as a team to provide
outstanding customer service. He provided details of a recent
medical emergency he suffered and credited Chesterfield Fire
and Emergency Medical Services Station 21 for saving his life.
He stated everyone should be proud of the county and its
leadership. He thanked the Board for taking care of the
employees.
Mr. Winslow expressed appreciation to Mr. Giles for his hard
work and dedication.
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Mr. Nannery expressed appreciation for being able to continue
the Employee of the Year program and for being able to
recognize Mr. Giles.
Mr. Holland arrived at 1:04 p.m.
3.8. GREATER RICHMOND PARTNERSHIP UPDATE V
Ms. Jennifer Wakefield, President and Chief Executive Officer
of the Greater Richmond Partnership (GRP), provided the Board
with an update on GRP's activities and initiatives. She stated
GRP is the lead regional economic development organization for
the City of Richmond and counties of Chesterfield, Hanover,
and Henrico, and it works to recruit companies to this market.
She provided a brief history of the organization and details
about its partners, board officers, board members, and regional
leadership circle. She discussed GRP's strategic framework,
its vision for Greater Richmond to be the top mid-sized region
in the United States for companies to invest, and its mission
to aggressively generate economic opportunities for the region.
She provided details on GRP's target audiences and targeted
industries, the site selection process, and the current
pipeline which has approximately 350 prospects. She stated
consultants are advising that project sites are needed
immediately, and projects that typically would have taken six
to eighteen months to come to fruition are now taking only
weeks. She provided a chart of economic development projects
and stated GRP is focused on the new -to -market companies that
account for 20 percent. She provided details of Chesterfield's i
competitiveness and estimated the county is currently being J
considered for 92 percent of all projects. She stated the
county's strengths include sites, buildings, Meadowville,
strong schools, strong growth, and strong momentum, and
additional sites will help the county win more jobs and
investment. She discussed the county's additional key strengths
which are a diverse and ample workforce that is trained and
ready to go as a result of partnerships with universities,
community colleges, and the Community College Workforce
Alliance (CCWA); location and infrastructure; tax structure
and incentives; a focus on targeted industries; and an
aggressive and responsive Economic Development team. She
provided charts of the pipeline, one broken down by lead source
and the other broken down by industry. She provided statistics
of advanced manufacturing facilities in the region. She also
provided details of FY2022 results, noting that seven projects
have been won and three more are pending announcement by
Governor Youngkin. She stated announcements are made on social
media and GRP's website, and hot properties are shared on
flyers distributed to site location consultants. She further
stated GRP works to influence lists and rankings such as "50
Best Places to Live" and Livability. com' s Best Place to Live 8
in 2021. She provided details of site consultant tours multiple J
times per year. She reviewed the ways GRP generates leads such
as participating in industry conferences and going to targeted
markets where companies are based in partnership with local
economic development partners. She stated upcoming missions
and outreach include Washington, D.C., New York City, New
Jersey, Chicago, San Diego, Germany, and Canada. She provided
results of perception research which indicate the Richmond
region is less likely to be considered than its competitors,
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and corporate executives are 33 percent more likely to consider
Raleigh. She stated Richmond is ahead of its peers in Virginia
but behind Columbus, Charleston, Raleigh, Nashville, and
Charlotte. She further stated GRP is working with Richmond
Region Tourism and ChamberRVA to develop an image campaign to
create awareness through advertising and public relations,
content marketing, social media, and the GRP website. She
stated GRP utilizes a number of sales tools and forms to convert
website traffic. She further stated GRP performs direct
outreach and competitive analysis for companies it is working
to recruit. She provided examples of strategic marketing
efforts through sponsored and contributed content.
Mr. Holland thanked Ms. Wakefield for the outstanding
presentation. He stated he is always looking at what can be
done better and encouraged her ideas and suggestions.
Mr. Winslow expressed appreciation for the timely presentation.
Ms. Haley stated the GRP Board is excited to have Ms. Wakefield
who has done a fabulous job of building relationships
throughout the region and bringing everyone to the table with
the same goals and mission. She further stated the marketing
effort is incredibly important right now to overcome the
perception of the region.
Dr. Casey expressed appreciation for the collaborative effort
to generate more leads and establish relationships.
Mr. Weimer first reviewed the DEQ -regulated activities in the
Chesterfield Water Program which include the Clean Water Act
and approximately 81 Virginia Pollutant Discharge Elimination
System (VPDES) programs covering wastewater treatment
facilities, industrial stormwater general permits, and other
general permits. with regard to construction -related permits,
he stated Chesterfield is the Virginia Stormwater Management
Program (VSMP) authority instead of DEQ and, as such, the
county administers the construction stormwater general permit.
He stated another type of permit is the Virginia Water
Protection (VWP) permit, and there are approximately 155
general and individual permits currently in the county. He
provided details of the Air Program which consists of
approximately 65 regulated facilities including large
manufacturing facilities, hospitals, and the Shoosmith
landfill. He discussed the Land Protection Program which
consists of four active landfills (Shoosmith, Taylor Road,
Skinquarter, and Dominion); four closed landfills, three of
which are county -owned (Chester, Bon Air, and Northern Area);
and four permit -by -rule (PBR) landfills (Agape Pet Services,
Stericycle, Watkins Nurseries, and County Waste at Shoosmith).
He then reviewed the differences between sanitary landfills
and construction/demolition/debris (CDD) landfills. He stated
sanitary landfills such as Shoosmith are required to put on
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3.C. ENVIRONMENTAL STEWARDSHIP AND VIRGINIA DEPARTMENT
OF ENVIRONMENTAL QUALITY
UPDATE
Mr. Scott Smedley, Director
of Environmental
Engineering,
introduced Mr. Shawn Weimer,
Land Protection
Manager and
overseer of waste management
programs for the
Virginia
Department of Environmental
Quality (DEQ), to
present an
overview of DEQ's programs and
authorities within
the county.
Mr. Weimer first reviewed the DEQ -regulated activities in the
Chesterfield Water Program which include the Clean Water Act
and approximately 81 Virginia Pollutant Discharge Elimination
System (VPDES) programs covering wastewater treatment
facilities, industrial stormwater general permits, and other
general permits. with regard to construction -related permits,
he stated Chesterfield is the Virginia Stormwater Management
Program (VSMP) authority instead of DEQ and, as such, the
county administers the construction stormwater general permit.
He stated another type of permit is the Virginia Water
Protection (VWP) permit, and there are approximately 155
general and individual permits currently in the county. He
provided details of the Air Program which consists of
approximately 65 regulated facilities including large
manufacturing facilities, hospitals, and the Shoosmith
landfill. He discussed the Land Protection Program which
consists of four active landfills (Shoosmith, Taylor Road,
Skinquarter, and Dominion); four closed landfills, three of
which are county -owned (Chester, Bon Air, and Northern Area);
and four permit -by -rule (PBR) landfills (Agape Pet Services,
Stericycle, Watkins Nurseries, and County Waste at Shoosmith).
He then reviewed the differences between sanitary landfills
and construction/demolition/debris (CDD) landfills. He stated
sanitary landfills such as Shoosmith are required to put on
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six inches of cover daily, whereas a CDD landfill is required
to put on one foot of cover at the end of the work week. He
further stated municipal waste is not permitted at CDD
landfills, but CDD waste is permitted at sanitary landfills.
He stated Shoosmith can receive municipal solid waste and CDD
material, but Skinquarter and Taylor Road only receive CDD
waste. He further stated Landfill Gas Management Plans are
required for both municipal and CDD landfills unless a CDD
landfill can demonstrate that it is not going to produce
methane gas. He stated there is a Landfill Gas Management Plan
in place at Skinquarter, and Skinquarter has monitoring probes
at the facility's boundary to measure methane that might be
migrating offsite. He further stated leachate control and
groundwater monitoring are required at both types of landfills.
He stated these facilities have systems in place to collect
the leachate, which is usually pumped and hauled offsite to a
wastewater treatment plant or is discharged directly into a
sanitary line that goes to a wastewater treatment plant. He
further stated a groundwater monitoring network is in place at
all of the landfills, and the landfills are required to submit
reports periodically to DEQ where professional geologists
evaluate the data. He then provided details of DEQ inspections
at landfills. He stated the inspection year is October 1 to
September 30, and DEQ has put together a risk-based inspection
schedule toward the end of the summer. He further stated DEQ
inspects quarterly at Taylor Road, Skinquarter, and Dominion
landfills, and it inspects six times per year at Shoosmith
landfill. He stated DEQ reviews records relating to waste
received to ensure type and quantity of materials; facility
self -inspections documenting any issues landfill personnel may
have found themselves; leachate collection, quantities, and
proper disposal; and gas monitoring to ensure methane levels
do not exceed the lower explosion limit (five percent methane)
at the facility boundary. He provided details of random load
inspections to verify a landfill is receiving only what it is
permitted to accept, including in-state and out-of-state
waste.
In response to Ms. Haley's question relative to recordkeeping
for random load inspections, Mr. Weimer stated facilities are
required to keep records of random load inspections, and DEQ
evaluates those records during inspections. He further stated
in some cases a CDD facility will receive a load of municipal
solid waste, and it will have to reject that load and send it
to a permitted facility. He stated DEQ looks for that
documentation as well during an inspection.
In response to Mr. Carroll's question relative to the types of
self -inspection records made by the facility for DEQ's
inspection, Mr. Weimer stated the records are paper, and he
was not aware of any video footage of, for example, a random
load inspection. He further stated DEQ performs its own random
load inspections when it is onsite, but the inspections are
documented on paper, not video.
Mr. Carroll stated there is no way for DEQ to know what is
under the pile unless it was there to inspect it, and DEQ
trusts what is going into the landfill has been reported
honestly.
Mr. Weimer concurred.
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Mr. Carroll stated there have been more complaints than he can
count about the Skinquarter Landfill. He inquired about the
type of testing done relative to the hydrogen sulfide smell
currently coming from the landfill caused by decomposing
sheetrock.
Mr. Weimer stated he was not sure if Skinquarter was currently
performing any periodic monitoring of hydrogen sulfide (H2S).
He further stated currently it is not required, but Skinquarter
might be monitoring to get an idea of what kind of H2S is
present. He explained that facilities with an odor management
plan might install H2S monitors that continuously read the
data, so they know at different times of the day what type of
H2S readings they are getting onsite or offsite.
In response to Mr. Carroll's question relative to whether
Skinquarter is on an odor management plan, Mr. Weimer stated
not yet.
Mr. Carroll inquired whether Skinquarter would be required to
conduct that type of testing if it were to go on an odor
management plan.
Mr. Weimer stated it could be. He further stated once DEQ
requests a facility to develop an odor management plan, the
facility submits a plan to DEQ, and DEQ offers feedback and
there is open dialogue on what DEQ would recommend be included
in the plan. He stated there is a plan to have a meeting at
Skinquarter hopefully next week to discuss the long-term plan
as it relates to addressing odor issues there.
Mr. Carroll inquired whether there have been any steps taken
by DEQ over the last year to set up any type of testing
equipment to test the air as it is coming offsite to determine
how many parts -per -million are coming out of the ground that
could affect the people who live adjacent to, across the street
from, or downwind from the landfill.
Mr. Weimer stated DEQ has not set up any air monitoring devices
through its air program to test H2S.
In response to Mr. Carroll's question relative to whether it
is possible to do that, Mr. Weimer stated he thought it was
possible, but he was not sure of the process and he would have
to talk to staff in the air monitoring program. He further
stated he knows DEQ has done testing similar to that at other
facilities in the past.
Mr. Carroll stated there are concerns about long-term,
prolonged exposure to this type of gas. He further stated with
this type of gas, even the Occupational Safety and Health
Administration (OSHA) requires employees to take measures to
protect themselves from exposure. He stated if monitoring is
not being performed, there is no way to know what people are
being exposed to and for how long, and that is a big concern.
He inquired about the process when someone files a complaint
with DEQ and what type of follow-up is provided to them.
Mr. Weimer stated the process is a combination of contacting
the complainant and notifying the landfill. He further stated
all complaints are documented in a database, and DEQ monitors
them and notates when it goes out for its next inspection. He
stated on a quarterly basis DEQ is tracking that information,
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and DEQ has been doing that with Skinquarter. He further stated
in the case of Skinquarter, DEQ has met with the facility, and
DEQ met with Chesterfield in October to discuss the facility
and other landfills. He stated DEQ gave Skinquarter the
opportunity to develop remediation plans and proposals, and
Skinquarter started implementing those probably around mid-
October. He further stated Skinquarter has a remediation system
onsite that is pulling gas from the landfill and putting it
through a biofilter. He stated DEQ did a quarterly, routine
inspection on February 7th where it learned for the first time
that Skinquarter is making changes to that system. He further
stated that is one of the reasons DEQ wants to meet with
Skinquarter to determine what its plans are moving forward over
the long term. He stated DEQ also wants to discuss the
possibility of requiring the facility to put together an odor
management plan.
Mr. Carroll inquired how many complaints it would take before
something could be done to stop the facility until it can
remediate the problem. He stated his constituents want to have
the facility shut down until it can control the smell.
Mr. Weimer stated shutting down a landfill would probably start
at the local level with its conditional use permit. He further
stated he is unaware of a situation where DEQ has gone through
a process to shut down a landfill because of odors.
Mr. Carroll stated he understood that Skinquarter performs
water quality testing and he assumed Skinquarter has wells on
site that are tested.
Mr. Weimer concurred.
Mr. Carroll inquired if there were any other options for the
people living in the community who are afraid that something
might be leaching out into the groundwater and into their
wells. He also inquired whether DEQ performs any water quality
testing, such as Sappony Creek which is downstream from the
landfill, to determine that nothing is leaching out and that
the liner has not been compromised.
j
Mr. Weimer stated he is not aware of any testing performed on
Sappony Creek. He further stated DEQ has a water monitoring
program, and it is collecting samples from rivers and streams
all over the state. He stated he was unsure if Sappony Creek
is one of them, but if it is, he did not believe it was related
to the fact that there is a landfill upstream. He further
stated there is a possibility in some circumstances where a
water monitoring program will be directed to collect additional
samples because of a landfill, industrial facility, or
something that could be potentially impacting the stream. He
stated Skinquarter started receiving waste in 2019, so it is
young in terms of facility operations. He further stated DEQ
does not have any indication to believe that there is any
contamination migrating offsite based on groundwater data. He
reiterated he was unaware of any testing plans in place for
Sappony Creek as it relates to the landfill being there.
Mr. Ingle stated there are concerns about tanker trucks going
in there. He further stated when he looked into it, it appears
the trucks are going in to remove leachate.
Mr. Weimer concurred.
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Mr. Ingle stated he wanted to make people aware that the trucks
are not bringing in materials to dump but rather coming in to
remove the liquid materials that come from the products that
are coming in. He further stated the trucks are taking the
liquid to another facility certified to accept it.
Mr. Weimer concurred and stated there is a large tank onsite
that collects leachate from under the cells. He further stated
the trucks are collecting the leachate and hauling it to a
permitted wastewater treatment facility.
Mr. Ingle stated he, too, is concerned about the smell, but he
wanted to put fears to rest about the tanker trucks going into
the landfill. He inquired if a large computer chip
manufacturing plant would require a DEQ permit for industrial
stormwater runoff.
Mr. Weimer stated it depends on what is going to be exposed to
stormwater. He explained that some industrial facilities do
everything indoors and there is no exposure to its industrial
activities, so they may not be required to have a permit. He
stated if there is outside storage of materials, DEQ makes the
determination based on the Standard Industrial Classification
(SIC) Code.
Mr. Ingle inquired whether it would be DEQ or the county to
regulate discharge of indoor chemicals into the sewer system.
Mr. Weimer stated it is the county who would issue the
pretreatment permit. He further stated DEQ is involved with
evaluating a locality's pretreatment program, but it is the
locality who issues the permit limits for that discharger. He
stated it is usually the county who goes out and inspects the
facility to ensure what the facility is sending to the
wastewater treatment plant is okay.
Mr. Ingle stated he has a dump in his own area, and he hopes
the air quality in the area will get better as a result of the
new system they are installing to collect the methane and turn
it over to natural gas. He stated the complaint he gets more
often than odor is the mud on the tires tracked out onto the
road. He inquired if there is anything DEQ can do on wheel
washes or something that can help that area. He stated they
are responsive when asked to clean up, but it does not stop
when it is rainy, and people will complain because they cannot
see the lines on the road on Route 10 because of all the mud.
He inquired if there is anything in place to help prevent that
from happening.
Mr. Weimer stated DEQ regulations require them to limit the
amount of material that is tracking out onto the roadways. He
V further stated DEQ issued a notice of violation (NOV) to the
Shoosmith landfill in early November 2021 based on inspections
that were performed. He stated one of the items documented in
the NOV was related to the issue as described by Mr. Ingle. He
stated the DEQ enforcement program is working with the facility
to come up with solutions and learn more about what the
facility is currently doing.
Mr. Ingle expressed appreciation for DEQ working on that but
stated since then he has received complaints about citizens
not being able to see the lines on the roads, which is a safety
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hazard. He stated a wheel wash is expensive, but it may be the
best way to keep the material onsite and not track it offsite.
Mr. Weimer stated one of the challenges is that there are
multiple industrial facilities that are located there.
Mr. Ingle stated some of them come out of the old Vulcan
facility that are going straight onto Route 10, and some are
coming out in front of their building. He further stated he
understood that, but something needs to be done because it is
a safety hazard if drivers cannot see the lines on the road.
Mr. Weimer concurred.
Mr. Carroll inquired how much staff is available to perform
inspections for the 30 counties in the Piedmont region.
Mr. Weimer stated he has two solid waste inspectors responsible
for the 30 counties in his program. He further stated there
are approximately 80 solid waste facilities which are a mix of
active, closed, and PER landfills. He stated inspections
conducted quarterly is the baseline for active landfills, but
PER facilities are not inspected as often based on their
compliance history and their operations. He further stated more
frequent inspections have been added for larger facilities such
as Shoosmith, which is why DEQ goes out there six times per
year versus quarterly.
In response to Mr. Carroll's question relative to Mr. Weimer's
ability to ask for help from other areas of the state, Mr.
Weimer stated the agency does have the ability to workshare.
He further stated the solid waste program throughout the state
is pretty tight in terms of personnel. He stated he recognized
it is confusing when the public sees "MSW" on trucks going into
the Skinquarter Landfill carrying CDD waste. He further stated
DEQ can help with that message if citizens continue to believe
there is MSW going into Skinquarter.
Mr. Carroll stated the applicant for the permit stated at the
time of application that loads would be limited to three to
five percent sheetrock. He inquired if, at the time of making
the record, someone is estimating or calculating what
percentage of a load is sheetrock or any other material.
Mr. Weimer stated he would have to get back to Mr. Carroll on
that. He further stated he did not believe they were evaluating
the loads to determine what percentage was sheetrock, but he
knows they are not supposed to receive any full loads of
sheetrock at one time. He stated he did not know if the facility
categorized loads into percentages, but he could find out.
Mr. Winslow inquired about DEQ's enforcement of odor and who
collects, analyzes, and reports on air samples.
Mr. Weimer stated if the landfill performs its own monitoring,
it will have the information in terms of the lab data. He
further stated he was not aware of any DEQ air program
requirements for air monitoring and submittal of data for that
facility, but there might be, and he would check on that. He
stated Skinquarter has a Title V Air Permit, and it has an odor
management plan that is required by the Title V regulations.
He further stated it is also addressed in their solid waste
permit, and they have to submit an annual report to DEQ
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documenting complaints, actions taken to address complaints,
and whether they are performing surface emission monitoring
(SEM) to determine if there are leaking methane pipes.
In response to Mr. Winslow's question relative to the
accountability for results of air sample testing, Mr. Weimer
stated he would need to find out what is required by the air
program. He further stated the solid waste division does not
receive that data. He stated he would look into those questions
2r as they relate to the air program.
In response to Mr. Holland's question relative to whether Mr.
Weimer has adequate staff to perform more robust testing,
especially as it relates to air quality and the chemical
composition of the air quality, Mr. Weimer stated he thought
he needed additional staff. He provided details of staffing
shortages caused by qualified personnel moving up through the
agency as well as retirements. He stated he was short a solid
waste inspector and two solid waste permit -writers. He further
stated additional staff would be helpful.
Mr. Holland expressed his hope that the county could help the
new administration and new General Assembly to make sure needed
positions are funded.
Mr. Winslow expressed appreciation to Mr. Weimer for the
presentation.
Dr. Casey stated a homework assignment may be drafting formal
letters from Board members to advocate for odor management
plans and what the county believes may be the scope of such
plan which may be beyond the current rules. He further stated
the same letter could offer to partner with DEQ to add staff
or advocate for empowered roles delegated to the county.
Mr. Weimer stated he believes he has a good working
relationship with the county, and he plans to continue that.
Dr. Scott Morris, Assistant Director of Utilities, introduced
Ms. Alex Tellez, Pretreatment Water Quality Manager, to provide
the Board with an overview of how the county protects the
environment through its industrial waste Pretreatment Program.
Ms. Tellez expressed gratitude to the Board for its support
which has made the program a success. She provided details of
the federally mandated program established in 1984 as a part
of the Clean Water Act. She stated the purpose of the program
is to protect aquatic life by preventing the introduction of
pollutants into the wastewater system that may either bypass
or interfere with the treatment plans, and to protect the
quality of biosolids, the collection system, and the health
and safety of the workers. She further stated the county
controls pollutants in the sewer system by issuing Industrial
Waste Discharge Permits to Significant Industrial Users. She
stated both Proctor's Creek and Falling Creek wastewater
treatment plants are regulated by DEQ through a VPDES permit,
and one of the many requirements in the permit is for the
county to establish an industrial waste pretreatment program.
She further stated DEQ is the Approval Authority, and the
county is the Control Authority. She provided details of the
33 industries under a pretreatment permit. She reviewed the
process for an industrial user to connect to the sewer system
which includes evaluating the proposed discharge to ensure it
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does not cause pass-through or interference with the treatment
process at the wastewater treatment plant; the wastewater
treatment plants are able to maintain full compliance with
their VPDES permits; and the proposed discharger adheres to
the Categorial Standards established by the Environmental
Protection Agency (EPA) and meets the local limit requirements
approved by the DEQ. She stated once a facility is in the
program, it is required to self -monitor its wastewater on a
continual basis and send the reports to Utilities every three
months. She further stated Utilities is also required by DEQ
to monitor its wastewater. She provided statistics and details
of sampling events. She discussed inspections by Utilities
Pretreatment staff to ensure compliance with all aspects of
the program and review Spill Prevention Plans. She provided
details of the DEQ -approved enforcement response plan when
noncompliance is detected. She stated Utilities is required to
submit an annual report to DEQ every January. With regard to
enforcement and permit termination, she stated the county
desires to be not only a regulator but also a partner, which
results in a win-win situation for the industrial facilities
and the county. She reviewed incentives and awards provided to
facilities to promote compliance, pollution prevention, and
general improvements.
Next, Mr. Smedley provided the Board with a review of
environmental stewardship aspects of the Swift Creek Reservoir
and Watershed. He stated approximately 25 years ago, more
stringent standards were adopted for the Upper Swift Creek
Watershed. He further stated one of those standards was an
increased phosphorous removal requirement for new residential
development projects. He stated commercial projects still met
the state standard, but residential projects had to meet a
higher threshold of removal. He provided details of enhanced
erosion and sediment controls for all projects during
construction and increased setbacks of 35 feet from the
resource protection areas (RPAS) compared to the standard
setback of 25 feet.
At Ms. Haley' request, Mr. Smedley defined what the Upper Swift
Creek Watershed includes. He stated the Upper Swift Creek
Watershed specifically drains to the Swift Creek Reservoir,
and all the streams that drain into the Swift Creek Reservoir.
Mr. Winslow stated in some cases those streams do not start in
the county but rather west of the county.
Mr. Smedley concurred and stated there is a portion of Powhatan
County that drains into the reservoir.
Ms. Haley stated it is a fairly large watershed.
Mr. Smedley concurred and stated it is a very large portion of
the county and one of the fastest growing portions of the
county where most of the growth is. He then continued his
discussion of increased setback requirements. He stated
properties that have more than 100 acres draining to the stream
behind the property have a 35 -foot setback rather than a 25 -
foot setback. He further stated these increased setbacks push
development farther away from the bodies of water, thereby
reducing the risk of runoff. He stated another requirement in
the Upper Swift Creek Watershed is the completion of a Natural
Resources Inventory (NRI) during the zoning stage of any
project. He further stated the NRI includes delineation of all
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RPAs and identification of floodplains, wetlands, highly
erodible soils, slopes greater than 25 percent, endangered
species, abandoned mines, and historical or archeological
features. He stated outside the Swift Creek Watershed, in other
areas of the county RPAs and environmental features are
identified once a plan is submitted for review. He then
provided details of stormwater facilities, or best management
practices (BMPs). He stated the county maintains all
residential BMPs in the county; however, in the Upper Swift
Creek Watershed, the county also maintains all commercial BMPs.
He further stated currently there are approximately 560
stormwater facilities maintained by the county, and every year
approximately 80 new facilities are added due to the
significant amount of development and growth within the county.
Ms. Haley inquired if that would also include redevelopment
occurring on properties that were initially developed prior to
the BMP requirement.
Mr. Smedley answered affirmatively. He explained that if a
development that originally occurred in the 1970s, 1980s, or
even the early 1990s goes through a redevelopment process, it
must meet the new standards. He stated stormwater facilities
for residential redevelopment would get pulled into the
county's maintenance inventory. He then provided details of
the nutrient and water quality component. He reminded the Board
of the increased phosphorous removal requirement for the Upper
Swift Creek Watershed. He reviewed the water quality removal
requirements and stated beginning in 2014 the county was
required to treat twice the amount of rainfall, going from one-
half an inch over impervious areas to one inch over the entire
site. He further stated the facilities are capturing runoff
from not only the streets, but also the managed turf any
associated runoff from the property to remove the phosphorous.
He stated that is an advantage for the Upper Swift Creek
Watershed because, in the past, commercial sites were not being
held to a higher standard, but now they are. He further stated
any new commercial projects that have occurred since 2014 in
the Upper Swift Creek Watershed must meet a more stringent
standard, and the 2014 regulations are on par with the previous
requirements for the phosphorous removal. He stated the
engineers working on residential projects in the Upper Swift
Creek Watershed still have to run the calculations both ways,
but most of the time they are within 95 percent of each other.
He further stated having commercial and industrial properties
that must meet the stringent standard is significant and more
protective of the reservoir.
Mr. Carroll inquired about what products create the phosphorous
the county is trying to prevent from entering the water supply,
whether it be commercial, industrial, or residential.
Mr. Smedley stated phosphorous is naturally occurring in the
soils, and it gets bound to sediment particles and moves into
the runoff. He further stated the number of residential parcels
in the county combined with turf management activities, whether
conducted by the property owner or a lawn care company, provide
a significant amount of runoff. He stated it can be seen in
the stormwater facilities, particularly in the summertime when
the algal blooms are significant. He further stated industrial
properties do not quite have the same level of turf management,
and because of that, high levels of runoff are not seen. He
stated sediment accumulates on parking lots, and phosphorous
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binds to that sediment. He further stated typical maintenance
of residential lawns results in higher phosphorous loads, which
is one of the reasons for the way the ordinance was adopted.
Mr. Carroll stated parking lots pose a different risk due to
leaking of fluids from vehicles, and that is a different issue
than the phosphorous issue. He inquired if BMPs are designed
to also prevent that type of runoff from getting into the water
supply.
Mr. Smedley stated if a project has a higher risk of petroleum
runoff, proffers can be requested to provide some biofiltration
or binding of those petroleum products. He further stated the
county does not typically ask for those types of things on
standard parking lot runoff. He stated Mr. Carroll was correct
and stormwater facilities that collect parking lot runoff may
have an oily sheen, whereas stormwater facilities in
residential areas will have more significant algal blooms. He
then discussed the health of the reservoir. He stated through
the housing boom of the mid -2000s, and the housing boom over
the past five years, the county has continued to maintain a
very healthy reservoir in terms of water quality and ecosystem.
He discussed the criteria to measure the health of the
reservoir which is found in Section 9VAC25-260-187 of the
Virginia Administrative Code. He stated the amount of
chlorophyll and phosphorous are monitored by utilities, and
Environmental Engineering uses the data to produce an annual
report. He further stated in 2020, the phosphorous measured
0.031 mg/L, and the threshold for concern is 0.04 mg/L. He
stated if there are two years of 0.04 mg/L as measured by DEQ,
then DEQ will determine whether it is an impaired water body.
He further stated the reservoir is 50 years old, there have
been 50 years of development around the reservoir with
protective measures put in place, and it still has excellent
water quality and a healthy ecosystem. He stated the very
significant growth in that part of the county proves that the
measures in place are protective of water quality and
ecosystem. He further stated Utilities has done an excellent
job of managing hydrilla. He stated the 2021 data shows that
last year's phosphorous levels measured 0.037 mg/L. He further
stated the reservoir continues on a good trajectory. He then
discussed the importance and benefits of tree canopies in
residential neighborhoods. He stated tree canopies are
aesthetically pleasing and reduce stormwater runoff.
Mr. Winslow stated the slowing of rainfall is important because
of erosion and flushing of nutrients into the reservoir.
Mr. Smedley stated a tree canopy traps stormwater and prevents
it from hitting the ground, thereby preventing runoff from
collecting nutrients and sediment and depositing them in the
stormwater facilities and, ultimately, the adjacent waterways.
Mr. Winslow stated the Board adopted an ordinance a few years
ago requiring street trees in the Upper Swift Creek Watershed.
He further stated these efforts, combined with a longstanding
commitment, have done a nice job. He stated the Utilities and
Environmental Engineering departments have done a fantastic
job for citizens when it comes to water quality and the
longevity of the reservoir.
Mr. Clay Bowles, Deputy County Administrator, provided the
Board with an update on the Energy Management Program. He
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stated the Department of General Services -led Energy
Management Program uses a combination of strategies to improve
energy efficiency and overall sustainability. He provided the
Board with a graphic of the energy management pyramid which
demonstrates the complexity and cost of energy actions
typically increase as you move from conservation to energy
efficiency and, finally, to alternative energy projects. He
stated all of these functions are in close coordination with
Schools and Utilities, because they are the other largest
consumers of energy outside of county government operations.
He further stated data analysis is a key component of energy
management efforts and involves continual collection and
review of consumption and expense trends to identify and
investigate any unusual deviations. He stated the county is
also part of the Virginia Energy Purchasing Governmental
Association which negotiates electricity contracts on behalf
of 170 local government members, ultimately saving Virginia
taxpayers millions of dollars each year. He provided details
of environmental stewardship programs including C'field
Unplugged, alternative fuel (propane powered) vehicles, and
electric school buses. He also provided details of current
initiatives including solar power purchase agreements,
exterior lighting enhancements, and an energy database
upgrade. Lastly, he reminded the Board about the Environmental
Stewardship webpage which provides excellent information about
the environmental and sustainability efforts of county
departments in several categories. He stated the Annual Energy
Management Report is also accessible on that webpage.
3.D. REAL ESTATE MARKET UPDATE
Mr. Matt Harris, Deputy County Administrator, announced the
kickoff of the FY2023 budget process. He stated Mr. Melvin
Bloomfield, Real Estate Assessor, would provide the Board with
the main trends encountered for the revaluation activity that
set values for January 1, 2022. He further stated Mr. Gerard
Durkin, Director of Budget and Management, and Mr. Shane Hill,
Data Analyst, would come forward to discuss the economic
backdrop and what the revenue side of the county budget looks
like at this point. He stated lastly, he would discuss the
Capital Improvement Program (CIP) with a deep focus on the
referendum.
Mr. Bloomfield stated the county's assessment activity is
driven by Virginia Code Section 58.1-3201 which states that
all reassessments shall be made at 100 percent fair market
value. He further stated the total assessments Land Book is
currently $50.2 billion, and the overall increase from 2021 to
2022 is approximately $6.2 billion. He provided breakdowns of
total taxable value and total increase in Land Book and data
of qualified residential sales by magisterial district for the
past five years. He provided charts of Distribution of Percent
Change for Residential Properties; Residential Data County
Median Sales Price; and Commercial New Construction Built
During 2021. He discussed Notable Commercial Value Changes for
2022 by Asset Group and noted apartments are leading the way
with a value increase of $1.2 billion while office, retail,
and shopping centers saw no change. He provided a graph of
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Mr. Winslow stated there have been conversations with staff
about
replacing traditional streetlights
with energy efficient
bulbs,
and he expressed appreciation for
their efforts.
3.D. REAL ESTATE MARKET UPDATE
Mr. Matt Harris, Deputy County Administrator, announced the
kickoff of the FY2023 budget process. He stated Mr. Melvin
Bloomfield, Real Estate Assessor, would provide the Board with
the main trends encountered for the revaluation activity that
set values for January 1, 2022. He further stated Mr. Gerard
Durkin, Director of Budget and Management, and Mr. Shane Hill,
Data Analyst, would come forward to discuss the economic
backdrop and what the revenue side of the county budget looks
like at this point. He stated lastly, he would discuss the
Capital Improvement Program (CIP) with a deep focus on the
referendum.
Mr. Bloomfield stated the county's assessment activity is
driven by Virginia Code Section 58.1-3201 which states that
all reassessments shall be made at 100 percent fair market
value. He further stated the total assessments Land Book is
currently $50.2 billion, and the overall increase from 2021 to
2022 is approximately $6.2 billion. He provided breakdowns of
total taxable value and total increase in Land Book and data
of qualified residential sales by magisterial district for the
past five years. He provided charts of Distribution of Percent
Change for Residential Properties; Residential Data County
Median Sales Price; and Commercial New Construction Built
During 2021. He discussed Notable Commercial Value Changes for
2022 by Asset Group and noted apartments are leading the way
with a value increase of $1.2 billion while office, retail,
and shopping centers saw no change. He provided a graph of
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Apartment Sector Value Change from 2106 to the present and
stated there has been, and will continue to be, heavy
investment in that asset class. He further stated as it is
right now, he does not see any change in that behavior, but
there is a change in mortgage rates which may impact growth of
overall home prices and cause them to level off. He stated he
did not think it would hurt demand for properties, but it will
challenge sellers to be more competitive with their pricing
and give leverage to buyers.
Mr. Winslow stated that no change in office and retail is
noteworthy. He further stated there has been more focus
recently on old shopping centers, retail, and office space. He
stated redevelopment of older spaces is an opportunity for the
county to get highest and best use in some of these areas. He
expressed appreciation for the very good report.
Mr. Shane Hill provided the Board with an update on the current
local, state, and national economic situation. He stated rising
real estate assessments are not just a Chesterfield County
issue and displayed a graph of regional Single -Family Home
Value Estimates from January 2001 to January 2022. He further
stated the Case-Shiller U.S. National Home Price Index
indicates home values have increased 18 percent just in 2021
alone. He stated some of the biggest increases noted were in
the south and southeast regions of the U.S., and the increase
was the biggest in 34 years. He further stated the county
continues to see growth in consumer spending as reflected in
local sales tax collections year -over -year growth. He
discussed the tourism industry and provided a chart comparing
the county's January Occupancy Rates with surrounding areas
for the years 2020 through 2022. He stated the county is not
only outpacing its pre -pandemic highs but also leading the
region against its biggest competitors, Henrico and Richmond.
He further stated most tourism is driven by River City
Sportsplex which generated in FY2021 $32.2 million in economic
impact resulting in $1.2 million in direct tax revenue. He
stated the county sees an increase in visitors because of River
City, where there are over 130,000 visitors attending 50 games
or tournaments played there. He then discussed recordation tax
collections and provided a graph of Chesterfield County
Refinancing Deeds recorded in Circuit Court from January 2017
to January 2022. He stated recordation tax generally brings in
approximately $6 to $7 million per year, and the county's tax
collection totals for FY2021 were approximately $11 million,
up 43 percent from FY2020. He further stated when mortgage
rates experienced record lows there was an increasing trend in
refinancing deeds in the county. He stated with the most recent
trend of mortgage rates increasing, cresting over 4 percent,
staff expects to see this revenue source come back down to its
more pre -pandemic trend. Next, he provided details of the
county's investment portfolio and stated as a result of the
T'reasurer's strategy, year-to-date investment earnings
continually posted strong gains since FY2017 to FY2020, but
further review revealed the majority of longer-term
investments have already begun to roll -off. He further stated
due to the timing of the maturities and the nature of the
market, staff does not see that reinvestment at its original
rate happening, and it will be more difficult to reinvest at
the previously higher yields. He stated with other revenue
sources staff is starting to see not a significant decline but
rather more of a leveling off toward years prior to FY2020. He
further stated while staff does expect the current yield
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benchmarking to decline, the county's current portfolio does
outperform the 91 -day T -Bill, the 6 -month T -Bill, and the
Virginia Treasury Prime Liquidity. He then discussed mounting
economic pressures. He stated while some revenue sources have
shown growth over the past year and a half, staff is cognizant
of the economic impacts at state, national, and global levels.
He further stated inflation is a very important topic, and the
latest release from January had the Consumer Price Index (CPI)
at 7.5 percent year -over -year growth. He stated some of the
biggest jumps have been in gas and oil prices, used cars and
trucks, and grocery store staples such as meats, poultry, fish,
and eggs. He further stated consumers across the nation are
feeling rampant inflation continue. He stated Federal Reserve
interest rate hikes will hopefully ease inflation to a more
normalized level. He further stated the Board would hear from
Ms. Stephanie Brown, Director of Procurement, at the March 9,
2022, meeting about the impact of inflation on county goods
and services. He stated one of the impacts of the cost of
inflation is the increase in labor costs, and he provided data
relative to the Employment Cost Index and Real Average Hourly
Earnings. He further stated inflation and wage growth all go
into the Index of Consumer Sentiment which decreased by 19.7
percent between February 2021 and February 2022. He stated
consumers nationwide continue to be concerned about rampant
inflation and falling real income levels; confidence in
government economic policies is at its lowest since 2014; and
the increasing geo-political risks are contributing to the
downfall of consumer confidence. He reviewed graphs of Consumer
Sentiment relative to Buying Conditions for Large Household
Durables, which has reached a historic low as of February, and
Bad Buying Conditions for Large Household Durables Due to
Price, which has increased as more consumers are not feeling
obligated to buy bigger -ticket items because prices are
increasing. He provided details of uncertainties in state
revenues due to bills in the current General Assembly session
relative to the Grocery Tax; Referendum; Business,
Professional and Occupational License (BPOL) Tax; and
Recordation Tax.
Mr. Holland stated one good thing is an increase in wages
creates more disposable income, but the question is what the
saving rates are.
Next, Mr. Durkin provided the Board with a summary of the
General Fund. He provided a graph showing that 2022
revaluations are the highest since 2007. He stated the
fundamentals of the market are not the same as they were 10 -
plus years ago during the sub -prime crisis but are an issue of
supply and demand. He further stated staff expects the market
to normalize, not decrease. He stated staff is cognizant that
the 11.9 percent change in revaluations is higher than usual.
He provided a graph of Chesterfield Real Estate Tax Rate
History from 1997 to 2022 and stated the proposed tax rate is
the lowest on record. He further stated the Board has already
acted to set the maximum tax rate at $0.93, which is a two -
cent drop, with revaluations coming in stronger than the 10.9
percent in the past. He stated staff is proposing to drop the
tax rate another penny to $0.92, so there is a historical
precedent for proposing the rate that will be before the Board
at its March 9, 2022, meeting. He provided a chart of FY2023
Proposed Rates and Fees showing the real estate rate decreasing
from $0.95 to $0.92 and the vehicle registration fee decreasing
from $40 to $20. He reviewed tax relief currently in place
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including Tax Relief for the Elderly and Disabled, Personal
Property, and BPOL. He provided a graph of Revaluation Percent
Relative to Core CPI and Population Change which indicates the
rate recommendation is in line with the model. He stated the
reduction in the vehicle registration fee equates to another
$0.015 off the real estate tax rate. He provided a graph of
Inflation -Adjusted Per Capita Spending, which is the real cost
of running the government. He stated with the inflationary
pressures going into this budget cycle, the 2023 number is in
line with the Post Recession Average.
Ms. Haley stated the chart contains good information that tells
a story to the citizens.
Mr. Durkin stated the chart indicates the county is
approximately back to the 1992 inflation-adjusted per capita
spending average.
Ms. Haley stated she would like to see something equivalent
from Schools as budget conversations occur with the recognition
that the county wants to ensure appropriate funding to county
departments, which includes Schools. She inquired if Mr.
Durkin's chart included Schools' spending.
Mr. Durkin stated the chart includes the county's transfer to
Schools but does not include Schools' overall spending.
Ms. Haley stated that is a worthy ask.
Dr. Casey stated staff needs a consistent format of defining
the formulas by which the chart is created. He further stated
there are statewide metrics and manners of how Schools must
report costs per student enrollment that may not include all
of the costs that are taxpayer funded. He stated collaborative
services are, in many cases, provided to Schools gratis, which
are reflected on the county side. He suggested a presentation
to the County - Schools Liaison Committee where Schools could
provide state reporting requirements while the county could
provide information about how taxpayer dollars are spent. He
stated the bar charts could be stacked for transparency. He
further stated a byproduct of being judicious with the monies
is that there is an inflationary aspect and serving a growth
need, and there really is no need to do much more than either
of those two variables together.
Ms. Haley stated there is something to be said about seeing
real-life data and charts, and it speaks a message very clearly
about what is being done on the county side. She further stated
something similar from Schools would be much appreciated and
needed. She stated she and Mr. Ingle, her counterpart on the
County - Schools Liaison Committee, have been aligned on these
issues when entering these conversations. She further stated
they would rely on Dr. Casey, Mr. Harris, and their teams to
have these conversations with Schools and develop anj
appropriate manner in which to convey the information.
Mr. Holland concurred with Ms. Haley and stated it is important
to look at spending per capita for population and students and
compare them. Referring to the Inflation -Adjusted Per Capita
Spending chart, he stated spending has been under control quite
well from 2010 and 2011 when the county budget was cut by
almost $50 million right out of the Great Recession. He further
stated it is important to monitor spending not only on the
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county side, but also the Schools side, to ensure the best from
each dollar spent. He asked Mr. Durkin to reiterate that the
reduction in the vehicle registration fee equates to an
approximate $0.015 decrease in the real estate tax rate.
Mr. Durkin confirmed that was correct. He then provided the
Board with the FY2023 proposed utility rates which will be
adjusted but remain below the inflationary rate. He stated the
average bill would see an approximate 2.6 percent increase. He
provided a chart of General Fund Revenue Summary comparing
FY2022 Adopted Budget with FY2023 Proposed Budget and showing
the resulting change from the FY2022 Adopted Budget. He stated
the primary drivers of revenue growth this year are real estate
taxes and personal property taxes. He further stated the use
of reserves in the chart is a one-time draw to go into the
CIP. He stated the local economy in terms of the local sales
tax is strong as reflected in the chart. He further stated the
reduction in the vehicle registration fee is reflected in the
chart as well. He provided important dates for a Budget Work
Session to be held on March 9, 2022, and subsequent community
meetings, public hearings, and budget adoption.
Mr. Holland requested adequate advertisement of the upcoming
Budget Work Session to citizens.
3.E. PROPOSED FY2023-2027 COUNTY CAPITAL IMPROVEMENT PROGRAM
Mr. Harris stated this is an important CIP because staff is
ready to present its referendum for November 2022. He provided
the outline for the work session which would cover current
projects, American Rescue Plan Act (ABPA) projects, FY2023-
2027 highlights, and a referendum overview. He briefly
discussed projects underway including the Midlothian Library,
the Midlothian Fire Station, the Beulah Recreation Center,
Fleet and Radio Ship facilities, Enon Firing Range, and various
community connectivity projects. He stated when ARPA funds were
disbursed, staff looked at meaningful, long-lasting
investments in the community, and parks made the most sense.
With regard to ARPA projects, he stated the Board was able to
support the school division by directing approximately $25
million into the Falling Creek and western 360 middle school
projects to help accelerate and support those projects. He
further stated the biggest piece is trying to determine how
much of the ARPA money can be used to buy -down the middle
school projects which expands referendum capacity on the
Schools side and ensures money for all the projects in which
the Board has expressed interest. He then discussed the CIP
which includes referendum items as well as everything the
county does in terms of the capital plan. He provided a chart
of Funding Sources for the general government which indicates
a balanced plan, and he provided details of each funding
category. He then provided a chart of the CIP Expense Summary
and provided details of the various spending categories. He
went into greater detail about the added emphasis on community
enhancement. He stated vehicle registration fee income would
be dedicated to the CIP. He provided details of District
Enhancement Funds which aim to hit the spot between small-
scale projects and those that would be covered in a referendum.
He stated $5.5 million are included and, if approved, staff
would need to develop criteria before July 1. He further stated
projects could be aimed at projects relative to water, sewer,
community connectivity, school safety, and turf improvements.
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He stated Board members have a unique need in their respective
districts for which there is no funding source to match up to.
Mr. Carroll clarified he was not talking about artificial turf.
Mr. Harris stated staff would evaluate what the spend -down was,
but it is alive to date and gives Board members a chance for
larger projects that are going to have more than a 12 -month
duration to have that ongoing appropriation. He then reviewed
Community Connectivity which will reach a $5 million annual
contribution beginning in FY2024. Next, he briefly discussed
$200 million for the establishment of a Housing Assistance
Program which will be targeted to seniors and is a revolving
loan for home improvements. He stated the program can grow over
time, and if it is a success in year one, more could be added
next year. Lastly, he provided details of a one-time injection
of $500,000 for Blight Eradication to secure, repair, or remove
unsafe structures. He then provided the Board with
Transportation highlights and Central Virginia Transportation
Authority (CVTA) projects. He stated the amount of road work
the county can do now because of CVTA funds is noteworthy, and
it does not take money away from the referendum. He then
summarized Technology Project Highlights including the
Emergency Communications Center Phone Center; Enterprise
Resource Planning (ERP) System; and CJIS Security
Infrastructure. He noted the ERP System is also utilized by
Schools at no cost to them, and it is an example of a vital
system that makes everyone's job easier. He discussed Major
Maintenance and stated the policy goal of 2.5 percent was
achieved in FY2020. He further stated the 2.5 percent target
has been steady since then. He provided details of project
highlights including a shared county -Schools warehouse
facility and campus renovations to modernize county
facilities. He provided a summary of project highlights at the
Chesterfield County Airport and noted the airport leverages
state and federal funding to bring local support to only 12.4
percent in FY2023-FY2027. He then discussed the referendum
which revolves around fire stations, police precincts, parks
and libraries, and schools. with respect to libraries, he
provided details of three library facilities needing
replacement (Enon), renovation (LaPrade), or expansion
(Ettrick-Matoaca) and one area of the county (western Hull
Street) needing a new library. Next, he reviewed Parks and
Recreation and provided a map showing projects covered by CIP
funds, projects covered by ARPA funds, and projects covered by
a combination of the two. He stated activation of the Falling
Creek boat launch and the James River boat launch have been a
stated priority of the Board. He pointed out that projects may
be fully funded in five years, but they would not necessarily
be completed in five years. He stated because of the way the
county manages debt, the county can be more aggressive in terms
of funding the projects while getting back to other projects
that may not have made this particular cut. He further stated
the Horner Park piece is an important referendum project that
would make some improvements to the park, but is really aimed
at building a softball complex, thereby making it a nice
addition to the county's sports tourism lineup. He provided
details of conservation areas that have been purchased over
time, and minimal improvements, such as gravel parking, have
been made to generate interest. He stated the last piece of
the referendum itself is the River City Sportsplex, which, from
an occupancy tax perspective, has separated the county from
regional peers, and the county will continue to invest in it
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through the referendum. He further stated those are not new
initiatives, but they are ARPA items that got pushed out due
to the rule change; accordingly, middle school money was
swapped, and River City pieces were moved to the referendum,
which did not result in a need for increased funding. Next, he
provided details of police precincts which are currently leased
and stated a fourth precinct will be added in the
Westchester/James River area. He further stated the referendum
proposes to construct four county -owned facilities, one in each
service district, beginning with the Spring Rock Green
facility, which will result in a significant lease savings. He
discussed fire station replacement, expansion, and renovation
needs. He provided details of proposed school construction
projects and the 2026 elementary, middle, and high school
capacity forecasts.
Dr. Casey stated the county may need to learn and understand
redistricting challenges that Schools may have. He further
stated the best manner in which to design a school district
will need to be determined so that it will be forward -thinking
for many years and so as to avoid redistricting issues in the
future.
Mr. Holland stated projected capacity at Cosby High School is
135 percent. He further stated he was unsure of the current
capacity, but the Comprehensive Plan indicates schools are
required after reaching 110 percent capacity.
Mr. Harris stated the map is reflective of the 2026 capacity
forecast and indicates that future high school needs are in
the western part of the county.
Dr. Casey cited instances when a student may be included in
capacity numbers for their home school but are not physically
in the building, such as students attending a Chesterfield
Technical Center (CTC) program, participating in virtual
learning, or interning with a business. He emphasized the
importance of learning where students actually sit during the
day and managing the capital program going forward.
Ms. Haley stated there are significant conversations on the
Schools side about having opportunities for totally virtual
learners and how those numbers will be counted and factored
into StratIS. She discussed the need to examine the
redistricting issue and take into consideration students
counted in capacity but not physically present as noted by Dr.
Casey. She stated those are some challenges that will continue
to be put forth to the School Board. She further stated another
challenge is helping Schools identify the numbers and how they
feed into StratIS to help the Board make these decisions.
Mr. Holland concurred with Ms. Haley and stated virtual
learning is important because the way students are educated
has changed. He further stated there is a lag in the
marketplace with regard to what needs to be done for the future
to change. He pointed out that students may not need to be
physically present for half a day, and that needs to be
considered from a cost perspective so as to avoid the creation
of additional capital costs. He stated the county can be a
leader in that area, but it requires thought, intention, and
getting there before seeing 120 to 130 percent capacity.
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Mr. Winslow stated another variable which also needs to
considered is private schools because every seat in a private
school takes away a seat from the public -school sector.
Dr. Casey stated a private school is opening in the central
part of the county with capacity for 1,200 students. He further
stated the question is how to factor private school and
homeschool students into modeling exercises.
Mr. Carroll noted the repurposing of CTC -Hull will also shift
capacity.
Mr. Harris resumed his discussion of the referendum project
lineup. He stated the plan can be justified with actual data
and not speculation. He further stated the 2013 referendum, as
it related to Schools, was more about completing facility
renovations instead of adding seats. He stated this referendum
has a much better balance of adding seats where the need is
known while also renovating aging structures. He further stated
the concepts discussed relative to determining actual capacity
needs will be useful and hopefully slow down the need for a
subsequent referendum. He then provided the Board with a Debt
Policy Review and a snapshot of key debt ratios. He stated
the county continues to comply with all its debt policies. He
provided charts of debt service for county and Schools and
discussed debt management.
Dr. Casey stated the conservative nature of Mr. Harris and the
Department of Budget and Management provides additional
capacity towards the policy.
Mr. Harris discussed learning the rate environment which can
produce some savings not only from an affordability perspective
but also from the policy framework. He stated that is why it
is important to budget from a conservative perspective. He then
provided the Board with the 2022 Referendum. He stated the CIP
public hearing would be held on March 23, 2022, with overall
voting on the budget to occur on April 6, 2022. He further
stated the referendum, if approved, begins after that time
period. He further stated it will be a summer exercise to
petition the court to add the joint county/Schools question on
the ballot, and community engagement will occur mid -summer
through the time of voting in the fall. He stated there will
be a dedicated website, and the Department of Communications
and Media will work collaboratively with Schools to publicize
the referendum.
Mr. Holland stated learning has been a challenge during the
pandemic, but it is important to keep a check on accountability
and ensure students are benefiting from and improving as a
result of increased expenditures.
3.F. CONSENT AGENDA HIGHLIGHTS
Mr. Jesse Smith, Deputy County Administrator, provided details
of Item 13.B.6. - Approve Revisions to Greater Richmond Transit
Corporation ("GRTC") Articles of Incorporation and Bylaws and
Item 13.B.B.a. - Set a Public Hearing to Amend a License
Agreement with EventMakers USA.
With respect to the item to approve revisions to the GRTC
Articles of Incorporation and Bylaws, Mr. Winslow stated the
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three localities - Chesterfield, Henrico, and Richmond - were
all together at the table in the past, and many years later
Henrico is joining back. He further stated that is a win for
regional cooperation. He credited Mr. Holland as chairman of
the Board in 2021 for leading the regionalism discussion. He
expressed appreciation to the County Attorney and County
Administrator for their work on this regional win and stated
Henrico should have a seat at the table. He further stated the
region values collaboration and cooperation on citizen
services.
4. REPORTS
4.A. DISTRICT IMPROVEMENT FUNDS (DIF) MONTHLY REPORT
The Board accepted the Monthly Report on District Improvement
Funds.
5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
6. CLOSED SESSION
6.A. CLOSED SESSION 1) PURSUANT TO S 2.2-3711(A)(5),
CODE OF VIRGINIA, 1950, AS AMENDED, TO DISCUSS
OR CONSIDER PROSPECTIVE BUSINESSES OR INDUSTRIES
OR THE EXPANSION OF EXISTING BUSINESSES OR
INDUSTRIES WHERE NO PREVIOUS ANNOUNCEMENT HAS
BEEN MADE OF THE BUSINESSES' OR INDUSTRIES'
INTEREST IN LOCATING OR EXPANDING THEIR
FACILITIES IN THE COMMUNITY, AND 2) PURSUANT TO
§ 2.2-3711(A)(3), CODE OF VIRGINIA, 1950, AS
AMENDED, TO DISCUSS THE ACQUISITION BY THE COUNTY
OF REAL ESTATE FOR A PUBLIC PURPOSE WHERE DISCUSSION
IN AN OPEN MEETING WOULD ADVERSELY AFFECT THE
BARGAINING POSITION AND NEGOTIATING STRATEGY OF
THE PUBLIC BODY
On motion of Mr. Holland, seconded by Ms. Haley, the Board went
into closed session 1) pursuant to § 2.2-3711(A)(5), Code of
Virginia, 1950, as Amended, to discuss or consider prospective
businesses or industries or the expansion of existing
businesses or industries where no previous announcement has
been made of the businesses' or industries' interest in
locating or expanding their facilities in the community, and
2) pursuant to § 2.2-3711(A) (3), Code of Virginia, 1950, as
amended, to discuss the acquisition by the county of real
estate for a public purpose where discussion in an open meeting
would adversely affect the bargaining position and negotiating
strategy of the public body.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
Reconvening:
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On motion of Ms. Haley, seconded by Mr. Ingle, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act effective
July 1, 1989 provides for certification that such Closed
Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of Information
Act were discussed in Closed Session to which this
certification applies, and ii) only such business matters were
identified in the motion by which the Closed Session was
convened were heard, discussed or considered by the Board. No
member dissents from this certification.
Mr.
Ingle:
Aye.
Mr.
Holland:
Aye.
Mr.
Carroll:
Aye.
Ms.
Haley:
Aye.
Mr.
Winslow:
Aye.
Reconvening:
8. INVOCATION
The Honorable Leslie Haley, Midlothian District Supervisor,
gave the invocation.
9. PLEDGE OF ALLEGIANCE
Eagle Scout Jeremy Eggleston led the Pledge of Allegiance to
the Flag of the United States of America.
10. COUNTY ADMINISTRATION UPDATE
10.A. GENERAL ASSEMBLY UPDATE j
Ms. Natalie Spillman, Intergovernmental Relations
Administrator, provided the Board with a General Assembly
update. She stated the money committees met recently, presented
an overview of their respective amendments to the introduced
budget, and subsequently released the text of those items which
county staff has been reviewing. She provided details of the
most significant difference between the two versions which is
a $3 billion gap in expected available revenues. She stated
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Mr. Winslow reviewed COVID-19
protocols
for masks
and spatial
distancing. He stated he verified that
all Board
members have
received copies of citizen
comments
posted to
the online
portal. (It is noted citizen
comments
received
through the
online portal are attached as
Attachment
A.)
8. INVOCATION
The Honorable Leslie Haley, Midlothian District Supervisor,
gave the invocation.
9. PLEDGE OF ALLEGIANCE
Eagle Scout Jeremy Eggleston led the Pledge of Allegiance to
the Flag of the United States of America.
10. COUNTY ADMINISTRATION UPDATE
10.A. GENERAL ASSEMBLY UPDATE j
Ms. Natalie Spillman, Intergovernmental Relations
Administrator, provided the Board with a General Assembly
update. She stated the money committees met recently, presented
an overview of their respective amendments to the introduced
budget, and subsequently released the text of those items which
county staff has been reviewing. She provided details of the
most significant difference between the two versions which is
a $3 billion gap in expected available revenues. She stated
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monies have been identified for local Constitutional Offices
- specifically in the Commissioner of the Revenue's Office,
the Treasurer's Office, and the Circuit Court Clerk's Office
- to fund unfunded and underfunded positions. She further
stated monies have also been identified to support some
increases in jail per diems; additional 599 funding; and
contributions to the state's portion of the Virginia Retirement
System (VRS) . She then provided details of bills that could
negatively affect the administration of local government such
as the elimination or reduction of Grocery Tax revenue. She
stated regarding the budget in total, the county could
anticipate some additional funds to trickle down by the
biennium, but it is hard to say exactly what that will look
like. She then discussed the referendum bill which ended up
being an enhanced notification bill with minimal impact on how
the county does business. She stated all of the BPOL bills have
died, but the topic is not going away, and staff will continue
to monitor it as the new administration has indicated interest
in that area. She then provided details of failed efforts to
restore the Recordation Tax lost to localities. She stated
there are a variety of things the county will need to continue
monitoring and see what happens coming out of the budget due
to rapidly changing circumstances. She thanked county staff
for its support.
10.B. COOPERATIVE EXTENSION - 4H STUDENT RECOGNITION
Ms. Bethany Eigel, Division Manager for Cooperative Extension,
introduced Ms. Andrea Farag, who recently won a 4-H Youth in
Action Program award for civic engagement. She described Ms.
Farag's efforts to create a diversity and equity committee
looking at policy changes to make Virginia 4-H a more inclusive
environment. She stated Ms. Farag has also helped to promote
4 -H's Teen Summit which is a statewide event offered throughout
the year and helps give youth more voice in their communities.
Ms. Farag thanked the Board for recognition
10.C.
Mr. Josh Sloan, Volunteer and Outreach Coordinator for
Sportable, presented the county with a Community Partner of
the Year Award. He stated after his spinal cord injury, he was
able to get back into kayaking because of the partnership
between Sportable and Parks and Recreation. He discussed the
people served and programs provided by Sportable, and he
provided details of the ways the county stepped up to continue
programs during pandemic closures. He expressed gratitude to
the county for its support.
Mr. Winslow stated the county wants to ensure it serves all
members of the community 100 percent of the time and expressed
(00 appreciation for the relationship with Sportable.
10.D. INTRODUCTION OF DIRECTOR OF GENERAL SERVICES
Dr. Casey introduced Mr. John Neal who was selected as the new
Director of General Services following a national search. He
stated Mr. Neal comes to the county from neighboring Henrico,
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where he served as assistant director of general services and
helped oversee a large and complex operation.
Mr. Neal stated he is thankful for the opportunity to serve
the employees and citizens of the county. He expressed
appreciation for the warm welcome he has received.
10.E. 2022 NATIONAL TOP WORKPLACES BY ENERGAGE \/
Dr. Casey recognized Ms. Mary Martin Selby, Director of Human ../
Resources, and announced that TopWorkplaces.com has once again
recognized Chesterfield, this time as a "Top workplaces USA
National Award" honoree. He stated the recognition places
Chesterfield among the top 100 employers throughout the nation
that have over 2,500 employees, and one of the things that
makes the recognition so special is that it is based entirely
on employee feedback. He further stated it takes everyone on
the Board and county leadership working collaboratively to make
a great work environment for the workforce.
10.F. URBAN LIBRARY COUNCIL AWARD
Dr. Casey announced the Urban Libraries Council recently named
Chesterfield County Public Library as one of its top innovators
during its virtual 2021 Innovations Celebration. He stated
Libraries won an Honorable Mention award in the Institutional
Change and Strategic Management category for its initiatives,
such as curbside pickup, that enabled customers to stay
connected during the pandemic.
J
10.G. OTHER COUNTY ADMINISTRATION UPDATES
• Dr. Casey announced SportsEvents magazine recently named
River City Sportsplex Number 2 in the nation among "All-
Star Outdoor Sporting Event Venues".
• Dr. Casey expressed well wishes to the families of
Richmond's Fox Elementary School which recently
experienced a devastating fire that destroyed the school.
He described the ways the county continues to help by
bringing awareness about this tragedy and how people may
help as Richmond neighbors and colleagues navigate the
path forward.
• Dr. Casey provided a graph indicating the COVID-19
transmission rate has sharply declined and stated he
expects the Department of Labor and Industry (DOLI) to
remove the indoor masking regulation for large employers
soon. He announced the Rockwood Vaccination Clinic will
close on February 28, 2022, due to declining demand. He
stated the Chesterfield Health Department does have two
mobile units which can be utilized in areas of the county
that may need testing and vaccinations.
11. BOARD MEMBER REPORTS
Ms. Haley played her video highlighting Parks and Recreation
opportunities available in the Midlothian District.
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Mr. Holland expressed condolences to Mr. Pete Stith, former
deputy county administrator, on the loss of his daughter, Ms.
Tracy Arnetta Stith -Harris, and provided details of her
memorial service. He reported on his participation in Spruance
Black Employees Network's virtual event celebrating Black
history, health and wellness. He thanked the organization for
mentoring students at Meadowbrook High School, and applauded
Ms. Pam Johnson and all DuPont volunteers for making a
difference not just during Black History Month but every month.
He stated DuPont donated over $10,000 in scholarships to honors
students at Meadowbrook.
Mr. Carroll reported on his participation in the Virginia State
University (VSU) Black History Month kick-off event, which was
all about health, movement, and exercise.
Mr. Winslow announced an upcoming Black History Month event on
the life of Mrs. Coretta Scott King and invited members of the
public to attend. He stated despite the pandemic, it has been
a good month of Black History Month events. He provided details
of the Black History Month Scholarship Awards program and the
Black History Month breakfast.
12. RESOLUTIONS AND SPECIAL RECOGNITIONS
12.A. RECOGNIZING BOY SCOUT UPON ATTAINING RANK OF EAGLE
SCOUT
Ms. Susan Pollard, Director of Communications and Media,
introduced Mr. Jeremy Eggleston, who was present to receive
the resolution.
On motion of Mr. Ingle, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered by
Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least 21 merit badges in a wide
variety of skills including leadership, service and outdoor
life, serving in a leadership position in a troop, carrying
out a service project beneficial to their community, being
active in the troop, demonstrating Scout spirit, and living up
to the Scout Oath and Law, Mr. Jeremy Eggleston, of Troop 2880,
sponsored by Beulah United Methodist Church, has accomplished
those high standards of commitment and has reached the long -
sought goal of Eagle Scout, which is received by only four
percent of those individuals entering the Scouting movement;
and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare himself for a role as a leader in
society, Jeremy has distinguished himself as a member of a new
generation of prepared young citizens of whom we can all be
very proud.
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NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 23r6 day of February 2022,
publicly recognizes Mr. Jeremy Eggleston, extends
congratulations on his attainment of Eagle Scout, and
acknowledges the good fortune of the county to have such an
outstanding young man as its citizen.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None. J
Mr. Ingle presented the executed resolution and patch and a
Chesterfield County challenge coin to Mr. Eggleston,
accompanied by his parents, congratulated him on his
outstanding achievements, and wished him well in future
endeavors.
Mr. Eggleston provided details of his Eagle Scout project to
build a pollinator hotel at James River Wildlife Refuge.
13. NEW BUSINESS
13.A.
13.A.1. PARKS AND RECREATION ADVISORY COMMISSION
On motion of Ms. Haley, seconded by Mr. Holland, the Board
nominated and appointed Mr. Jason Brown to serve as a Clover
Hill District representative on the Parks and Recreation
Advisory Commission, whose term is effective immediately and
will expire December 31, 2023.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.A.2. TRI -CITIES METROPOLITAN PLANNING ORGANIZATION
On motion of Ms. Haley, seconded by Mr. Ingle, the Board
nominated and reappointed Mr. Kevin Carroll and Ms. Barbara
Smith (alternate) to serve on the Tri -Cities Area Metropolitan
Planning Organization (MPO). Mr. Carroll's term is effective
immediately and expires December 31, 2022, and Ms. Smith will
serve at the pleasure of the Board.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.A.3. CAPITAL REGION WORKFORCE DEVELOPMENT BOARD
On motion of Mr. Holland, seconded by Ms. Haley, the Board
nominated and appointed Ms. Tina Shreve (staff member) to the
Capital Region Workforce Development Board (CRWDB), whose term
is effective immediately and at the pleasure of the Board.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
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13.A.4. COMMITTEE ON THE FUTURE
On motion of Mr. Ingle, seconded by Ms. Haley, the Board
nominated and appointed Ms. Shion Fenty to serve as a Clover
Hill District representative on the Committee on the Future,
whose term is effective immediately and at the pleasure of the
Board.
13.8. CONSENT ITEMS
13.B.1. ADOPTION OF RESOLUTIONS
13.B.1.a. RECOGNIZING MRS. SHARON T. HAYNES, DEPARTMENT
OF UTILITIES, UPON HER RETIREMENT
On motion of Ms. Haley, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Mrs. Sharon T. Haynes retired from the
Chesterfield County Utilities Department on February 1, 2022;
and
WHEREAS, in June 2001, Mrs. Haynes began her public
service career with the Chesterfield County Utilities
Department as a part-time Senior Office Assistant in the
Engineering Data Management section; and
WHEREAS, in March 2004, Mrs. Haynes was recognized for
her outstanding contribution to the creation of Utilities'
imaging process and procedure manual; and
WHEREAS, in March 2008, Mrs. Haynes was recognized for
her hard work and dedication for maintaining the department's
imaging application while also assisting in the upgrade of the
application; and
WHEREAS, in September 2008, Mrs. Haynes was promoted to
Scanning Coordinator where she contributed to the accurate
recording of utility data; and
WHEREAS, during her tenure as a Scanning Coordinator, Mrs.
Haynes was recognized on multiple occasions for providing
exceptional customer service to both internal and external
customers; and
WHEREAS, in July 2016, Mrs. Haynes was promoted to Records
Specialist I, where she continued to increase the availability
of Utilities' electronic records; and
WHEREAS, as a Records Specialist I, Mrs. Haynes was
recognized for her contributions to the department through her
participation in the Utilities Employee Association for more
than ten years, including holding the office of President; and
WHEREAS, during her tenure, Mrs. Haynes significantly
improved the content of the department's imaging system by
improving the viewing properties of the electronic documents;
and
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Ayes:
Winslow,
Haley, Ingle, Holland and Carroll.
Nays:
None.
13.8. CONSENT ITEMS
13.B.1. ADOPTION OF RESOLUTIONS
13.B.1.a. RECOGNIZING MRS. SHARON T. HAYNES, DEPARTMENT
OF UTILITIES, UPON HER RETIREMENT
On motion of Ms. Haley, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Mrs. Sharon T. Haynes retired from the
Chesterfield County Utilities Department on February 1, 2022;
and
WHEREAS, in June 2001, Mrs. Haynes began her public
service career with the Chesterfield County Utilities
Department as a part-time Senior Office Assistant in the
Engineering Data Management section; and
WHEREAS, in March 2004, Mrs. Haynes was recognized for
her outstanding contribution to the creation of Utilities'
imaging process and procedure manual; and
WHEREAS, in March 2008, Mrs. Haynes was recognized for
her hard work and dedication for maintaining the department's
imaging application while also assisting in the upgrade of the
application; and
WHEREAS, in September 2008, Mrs. Haynes was promoted to
Scanning Coordinator where she contributed to the accurate
recording of utility data; and
WHEREAS, during her tenure as a Scanning Coordinator, Mrs.
Haynes was recognized on multiple occasions for providing
exceptional customer service to both internal and external
customers; and
WHEREAS, in July 2016, Mrs. Haynes was promoted to Records
Specialist I, where she continued to increase the availability
of Utilities' electronic records; and
WHEREAS, as a Records Specialist I, Mrs. Haynes was
recognized for her contributions to the department through her
participation in the Utilities Employee Association for more
than ten years, including holding the office of President; and
WHEREAS, during her tenure, Mrs. Haynes significantly
improved the content of the department's imaging system by
improving the viewing properties of the electronic documents;
and
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WHEREAS, during her 20 years of service, Mrs. Haynes
witnessed and helped to support the evolution of electronic
recordkeeping within the department and was instrumental in
supporting the department's imaging application.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mrs. Sharon T. Haynes
and extends on behalf of its members and the citizens of
Chesterfield County, appreciation for her service to the
county, congratulations upon her retirement, and best wishes
for a long and happy retirement.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.B.1.b. RECOGNIZING KAREN THOMPSON, COMMUNITY ENHANCEMENT,
UPON HER RETIREMENT
On motion of Ms. Haley, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Mrs. Karen H. Thompson began her career with
Chesterfield County in August 1988 as Data Entry Operator with
the Department of License Inspection; and
WHEREAS, through hard work and determination, Mrs.
Thompson rose through the ranks in the department and attained
the position of Administrative Assistant in 1990; and
WHEREAS, throughout her time in the Department of License
Inspection, Mrs. Thompson led numerous teams and initiatives
that increased the efficiency and effectiveness of the
department; and
WHEREAS, Mrs. Thompson was recognized on multiple
occasions by her supervisors and peers for her contributions
and positive attitude, and was nominated to be the department's
employee of the year on multiple occasions; and
WHEREAS, in July 2017, Mrs. Thompson joined the Department
of Community Enhancement and, as one of the original staff
members, was instrumental in the formation of the department
developing numerous policies and procedures and establishing
the culture that has made the department effective for the
residents of the county and one of the most desirable places
to work for county employees; and
WHEREAS, Mrs. Thompson volunteered to assume the
responsibility for the accounting and financial reporting for
many of the county's Community Development Block Grant programs
which are instrumental in providing decent affordable housing,
creating suitable living environments, and expanding economic
opportunities for low and moderate income persons; and
WHEREAS, in 2020, Mrs. Thompson's hard work, competence
and commitment to customer service earned her promotion to
Administrative Manager; and
WHEREAS, Mrs. Thompson will be sorely missed for her hard
work, her friendliness, her willingness to share her knowledge
with others and her faithful service and dedication to serving
our citizens.
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NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mrs. Karen H. Thompson
for her 32 years of exemplary service to the residents of
Chesterfield County, and conveys to Mrs. Thompson best wishes
for a long, happy, healthy, and fulfilling retirement.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.B.2. REAL PROPERTY REQUESTS
13.B.2.a. ACCEPTANCE OF PARCELS OF LAND
13.B.2.a.1. ACCEPTANCE OF PARCELS OF LAND ADJACENT TO LUCKS
LANE FROM RIVERSTONE PROPERTIES, LLC
On motion of Ms. Haley, seconded by Mr. Holland, the Board
accepted the conveyance of three parcels of land containing a
total of 1.254 acres adjacent to Lucks Lane from Riverstone
Properties, LLC and authorized the County Administrator to
execute the deed. (It is noted a copy of the plat is filed
with the papers of this Board.)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.B.2.a.2. ACCEPTANCE OF PARCELS OF LAND ADJACENT TO WOODS
EDGE ROAD FROM CARVANA, LLC
On motion of Ms. Haley, seconded by Mr. Holland, the Board
accepted the conveyance of five parcels of land containing a
total of 1.469 acres adjacent to Woods Edge Road from Carvana,
LLC and authorized the County Administrator to execute the
deed. (It is noted a copy of the plat is filed with the papers
of this Board.)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.B.2.a.3. ACCEPTANCE OF PARCELS OF LAND ADJACENT TO ROUTE
1 & 301 FROM BERMUDA SQUARE VENTURE LLC
On motion of Ms. Haley, seconded by Mr. Holland, the Board
accepted the conveyance of two parcels of land containing a
total of 0.015 acres adjacent to Route 1 & 301 from Bermuda
Square Venture LLC and authorized the County Administrator to
execute the deed (It is noted a copy of the plat is filed with
the papers of this Board.)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
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13.B.2.b. REQUESTS TO QUITCLAIM
13.B.2.b.1. REQUEST TO QUITCLAIM A PORTION OF A 16' WATER
EASEMENT ACROSS THE PROPERTIES OWNED BY RICHMOND
AFFORDABLE HOUSING
on motion of Ms. Haley, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of a 16 -foot water easement across the properties owned
by Richmond Affordable Housing. (It is noted a copy of the plat
is filed with the papers of this Board.)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.B.2.b.2. REQUEST TO QUITCLAIM A PORTION OF A 16' WATER
EASEMENT ACROSS THE PROPERTY OWNED BY ZAREMBA
METROPOLITAN MIDLOTHIAN, LLC
On motion of Ms. Haley, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of a 16 -foot water easement across the property owned
by Zaremba Metropolitan Midlothian, LLC. (It is noted a copy
of the plat is filed with the papers of this Board.)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.B.2.b.3. REQUEST TO QUITCLAIM A PORTION OF A 20' WATER
EASEMENT ACROSS THE PROPERTY OWNED BY
MEADOWVILLE LANDING LLC
On motion of Ms. Haley, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of a 20 -foot water easement across the property owned
by Meadowville Landing LLC. (It is noted a copy of the plat is
filed with the papers of this Board.)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.B.2.b.4. REQUEST TO QUITCLAIM A PORTION OF A 16' WATER
EASEMENT ACROSS THE PROPERTY OWNED BY BERMUDA
SQUARE VENTURE LLC
On motion of Ms. Haley, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of a 16 -foot water easement across the property owned
by Bermuda Square Venture LLC. (It is noted a copy of the plat
is filed with the papers of this Board.)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
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13.B.2.c. REQUESTS FOR PERMISSION
13.B.2.c.1. REQUEST PERMISSION TO INSTALL A PRIVATE WATER
SERVICE LINE WITHIN PROPOSED PRIVATE EASEMENTS
TO SERVE THE PROPERTY AT 1301 OLD BON AIR ROAD
On motion of Ms. Haley, seconded by Mr. Holland, the Board
granted permission to install a private water service line
within proposed private easements to serve property at 1301
( Old Bon Air Road and authorized the County Administrator to
execute the water connection agreement. (It is noted a copy of
the plat is filed with the papers of this Board.)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.B.2.c.2. REQUEST FOR PERMISSION TO ENTER COUNTY PROPERTY
EAST OF MARINA DRIVE
On motion of Ms. Haley, seconded by Mr. Holland, the Board
approved a request from the Virginia Passenger Rail Authority
to enter county property east of Marina Drive for the High
Speed Rail project and authorized the County Administrator to
execute the request for permission. (it is noted a copy of the
plat is filed with the papers of this Board.)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.B.3. AWARD OF CONSTRUCTION CONTRACT FOR FALLING CREEK
LW WASTEWATER TREATMENT PLANT SECONDARY CLARIFIER GATES
REPLACEMENT
On motion of Ms. Haley, seconded by Mr. Holland, the Board
authorized the Director of Procurement to award the
construction contract to Waco, Inc. in the amount of $379,000
and execute all necessary change orders up to the full amount
budgeted for the Falling Creek Wastewater Treatment Plant
Secondary Clarifier Gates Replacement project.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.B.4. AWARD OF CONSTRUCTION CONTRACT FOR TURNER ROAD PUMP
On motion of Ms. Haley, seconded by Mr. Holland, the Board
authorized the Director of Procurement to award the
construction contract to Waco, Inc. in the amount of $9,418,882
and execute all necessary change orders up to the full amount
budgeted for the Turner Road Pump Station Rehabilitation
project.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
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13.8.5. ACCEPT AND APPROPRIATE $520,000 IN AMERICAN RESCUE
PLAN ACT FUNDS FOR REGIONAL TOURISM RECOVERY PROGRAM
On motion of Ms. Haley, seconded by Mr. Holland, the Board
accepted and appropriated $520,000 in American Rescue Plan Act
(ARPA) funds for Regional Tourism Recovery program.
Ayes:
Winslow, Haley, Ingle, Holland
and Carroll.
Nays:
None.
13.B.6.
APPROVE REVISIONS TO GREATER
RICHMOND TRANSIT
CORPORATION ("GRTC") ARTICLES
OF INCORPORATION
AND BYLAWS, AUTHORIZE COUNTY
ADMINISTRATOR OR
DESIGNEE TO VOTE CHESTERFIELD
COUNTY'S GRTC STOCK
SHARES, AND CONFIRM AND RATIFY ACTION OF GRTC BOARD
OF DIRECTORS AND SHAREHOLDERS
On motion of Ms. Haley, seconded by Mr. Holland, the Board 1)
approved revisions to the GRTC Articles of Incorporation and
Bylaws; 2) directed the County Administrator or his designee
to vote the County's shares of GRTC stock, either at a special
shareholder's meeting or otherwise, to approve the Bylaws
revisions, and to take any other action necessary to approve
the Bylaws revisions; 3) requested the Chesterfield County GRTC
Board of Directors to approve the revisions to the Articles of
Incorporation; and 4) ratified and confirmed all actions of
the shareholders and the GRTC Board of Directors to amend the
current GRTC Articles and Bylaws in conformance with revisions.
(It is noted a copy of the revised Articles of Incorporation
and Bylaws are filed with the papers of this Board.)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.B.7. DEFER PUBLIC HEARING TO CONSIDER AN ORDINANCE TO
AMEND COUNTY CODE 5 7-3 (PRECINCT BOUNDARIES AND
POLLING PLACES) TO CURE PRECINCT SPLITS RESULTING
FROM THE REDISTRICTING OF THE COUNTY'S MAGISTERIAL
DISTRICTS AND THE STATE'S REDISTRICTING OF
CONGRESSIONAL AND LEGISLATIVE DISTRICTS; AND TO
ESTABLISH POLLING PLACES FOR NEW PRECINCTS AND MOVE
PRECINCTS REDISTRICTED INTO NEW MAGISTERIAL
DISTRICTS
On motion of Ms. Haley, seconded by Mr. Holland, the Board
deferred to March 9, 2022 the public hearing scheduled for
February 23, 2022 to consider an ordinance to amend County Code
Section 7-3 (Precinct Boundaries and Polling Places) to cure
precinct splits resulting from the redistricting of the
County's magisterial districts and the State's redistricting
of congressional and legislative districts; and to establish
polling places for new precincts and move precincts
redistricted into new magisterial districts.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
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13.8.8. SET PUBLIC HEARING
13.B.8.a. TO AMEND A LICENSE AGREEMENT WITH EVENTMAKERS USA
On motion of Ms. Haley, seconded by Mr. Holland, the Board set
the date of March 9, 2022, for a public hearing to consider an
amendment to a License Agreement with EventMakers USA to hold
concerts at River City Sportsplex beginning after March 9,
2022.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.B.8.b. TO AUTHORIZE ADVERTISEMENT OF 2022 CALENDAR YEAR
TAX RATES AND OTHER REQUIRED LEGAL NOTICES AND
PUBLIC HEARINGS RELATED TO THE PROPOSED FY2023
BUDGET
On motion of Ms. Haley, seconded by Mr. Holland, the Board
authorized the advertisement of a public hearing on March 23,
2022, to consider 2022 tax rates and other required legal
notices and public hearings related to the proposed FY2023
budget.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.B.8.c. AUTHORIZE ADVERTISEMENT OF PROPOSED ORDINANCE
CHANGES FOR THE FY2023 WATER AND WASTEWATER
UTILITY RATES
On motion of Ms. Haley, seconded by Mr. Holland, the Board set
the date of March 23, 2022, and authorized advertisement of
that date for a public hearing to consider proposed ordinance
changes for the FY2023 water and wastewater utility rates.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.B.8.d. TO CONSIDER COMPREHENSIVE PLAN AMENDMENT RELATIVE
TO CHAPTERS 10 E 11 (THE LAND USE PLAN AND
SPECIFIC AREA PLANS) - COMPREHENSIVE PLAN
On motion of Ms. Haley, seconded by Mr. Holland, the Board set
the date of April 27, 2022, for a public hearing to consider
a Comprehensive Plan amendment relative to Chapters 10 and 11
(The Land Use Plan and Specific Area Plans) - Comprehensive
Plan Modernization.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.B.8.e. TO CONSIDER CHANGES TO THE CHESTERFIELD COUNTY
PARKING ORDINANCE, COUNTY CODE 13-41
On motion of Ms. Haley, seconded by Mr. Holland, the Board set
the date of March 9, 2022, for a public hearing to consider
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changes to the Chesterfield County parking ordinance, County
Code Section 13-41.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.8.9. ACCEPTANCE OF STATE ROADS
On motion of Ms. Haley, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the streets
meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
\
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334
Street Name and/or Route Number
• Laurel Park Drive, State Route Number 8386
From: 0.03 miles southeast of Cabretta Drive, (Route 7496)
To: 0.07 miles southeast of Cabretta Drive, (Route 7496), a
distance of 0.04 miles
Recordation Reference: Plat Book 275, Page 30
Right of Way width (feet) = 47
• Laurel Park Drive, State Route Number 8386
From: 0.07 miles southeast of Cabretta Drive, (Route 7496)
To: Laurel Park Court, (Route 8387), a distance of 0.08
miles
Recordation Reference: Plat Book 275, Page 30
Right of Way width (feet) = 47
• Laurel Park Drive, State Route Number 8386
From: Cabretta Drive, (Route 7496)
To: 0.03 miles southeast of Cabretta Drive, (Route 7496), a
distance of 0.03 miles
Recordation Reference: Plat Book 275, Page 30
Right of Way width (feet) = 40
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• Laurel Park Drive, State Route Number 8386
From: Laurel Park Court, (Route 8387)
To: The cul-de-sac, a distance of 0.05 miles.
Recordation Reference: Plat Book 275, Page 30
Right of Way width (feet) = 47
o Laurel Park Court, State Route Number 8387
From: Laurel Park Drive, (Route 8386)
To: The cul-de-sac, a distance of 0.05 miles.
Recordation Reference: Plat Book 275, Page 30
Right of Way width (feet) = 47
And, further, the Board adopted the following resolution
WHEREAS, the street described below is shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the street
meets the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334
Street Name and/or Route Number
• Sterlingworth Drive, State Route Number 8247
From: 0.05 miles southeast of Trail Ride Drive, (Route 7289)
To: The cul-de-sac, a distance of 0.04 miles
Recordation Reference: Plat Book 281, Page 52
Right of Way width (feet) = 47
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the streets
meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
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NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage. J\
AND, BE IT FURTHER RESOLVED, that a certified copy of this `+
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Hallsley Section 25 and Hallsley
Section - 1 (Remainder)
Tvoe Chanae to the Secondary Svstem miles of State Hiahways:
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334
Street Name and/or Route Number
• Alsdell Road, State Route Number 7448
From: 0.09 miles northeast of Duns Tew Drive, (Route 7447)
To: The end -of -maintenance, a distance of 0.02 miles
Recordation Reference: Plat Book 256, Page 26
Right of Way width (feet) = 44
• Dunleer Way, State Route Number 8384
From: 0.03 miles northwest of Alsdell Road, (Route 7448)
To: Dunleer Court, (Route 8385), a distance of 0.04 miles
Recordation Reference: Plat Book 256, Page 26
Right of Way width (feet) = 40
• Dunleer Way, State Route Number 8384
From: Alsdell Road, (Route 7448)
To: 0.03 miles northwest of Alsdell Road (Route 7448), a
distance of 0.03 miles
Recordation Reference: Plat Book 175, Page 1
Right of Way width (feet) = 40
Dunleer Way, State Route Number 8384
From: Dunleer Court, (Route 8385)
To: The end -of -maintenance, a distance of 0.01 miles
Recordation Reference: Plat Book 256, Page 26
Right of Way width (feet) = 40
• Dunleer Court, State Route Number 8385
From: Dunleer Way, (Route 8384)
To: The cul-de-sac, a distance of 0.08 miles
Recordation Reference: Plat Book 256, Page 26
Right of Way width (feet) = 40
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
13.3.10. APPROPRIATE $74,064 IN ONE-TIME FUNDING FROM
THE VIRGINIA DEPARTMENT OF SOCIAL SERVICES
On motion of Ms. Haley, seconded by Mr. Holland, the Board
accepted and appropriated the receipt of $74,064 in one-time
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funding for the Transportation Assistance Program (TAP) to
support Chafee Program eligible youth, ages 14 to 23, with
transportation assistance up to $4,000 per youth.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
14. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Ms. Renae Eldred addressed the Board relative to the need for
an additional staff member in Code Enforcement. She also noted
that recycling is not getting picked up as scheduled.
Ms. Meg Camden addressed the Board relative to concerns about
the Upper Magnolia Green West rezoning case.
Mr. Mike Uzel addressed the Board relative to concerns about
the Upper Magnolia Green rezoning cases.
Ms. Doris Knick addressed the Board relative to concerns about
cell phone towers and school properties.
15. DEFERRED ITEMS FROM PREVIOUS MEETINGS
There were no Deferred Items at this time.
16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES
WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND
THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES
NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC
OPPOSITION WILL BE HEARD AT SECTION 18
Ms. Sara Hall stated for each case on the consent agenda, staff
has received written confirmation from the applicants that they
agree with the conditions being imposed and all proffers are
offered in compliance with state law.
21SN0592
In Midlothian Magisterial District, CDG Holdings LLC requests
rezoning from Regional Business (C-4) and Agricultural (A) to
Multifamily Residential (R -MF) plus conditional use planned
development to permit exceptions relative to ordinance
requirements and development standards and amendment of zoning
district map on 22.19 acres fronting 500 feet along the west
line of Mall Drive, 750 feet south of Robious Road. Density
will be controlled by zoning conditions or ordinance standards.
The Comprehensive Plan suggests the property is appropriate
for Regional Mixed use. Tax ID 741-713-7004-00002.
Ms. Hall introduced Case 21SN0592. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
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There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Holland, the Board
approved Case 21SN0S92 subject to the following conditions:
The Applicant in this case 21SN0592, pursuant to Section 15.2-
2298 of the Code of Virginia (1950 as amended) and the Zoning
Ordinance of Chesterfield County, for itself and its successors
or assigns, proffer that the property known as Chesterfield
County Tax Identification Number 741713700400002 ("the
Property") under consideration will be used according to the
following proffers if, and only if, the request submitted
herewith is granted with only those conditions agreed to by
the Applicant. In the event this request is denied or approved
with conditions not agreed to by the Applicant, the proffers
shall immediately be null and void and of no further force or
effect.
The Applicant hereby offers the following proffered conditions:
1. Master Plan. The Textual Statement dated December 28,
2021, shall be considered the Master Plan. (P)
2. Utilities. Public water and wastewater system shall be
used. Prior to any site plan approval a utility plan for
the Property shall be submitted to and approved by the
Utilities Department (the "Utilities Master Plan"). The
developer shall submit a wastewater hydraulic analysis
for review and approval by the Utilities Department prior
to the Utilities Master Plan approval. Any capacity
related improvements necessary to the support the demands
of this project will be the responsibility of the
developer and reflected on the Utilities Master Plan.
Utilities for this development, and phasing thereof, shall
conform to the approved Utilities Master Plan or as
otherwise approved by the Utilities Department. (U)
3. Recreational Uses. A pool and a minimum of 6,000 square
feet clubhouse/amenity area, which shall include interior
and exterior gathering spaces, cafe area, fitness center,
and other recreational uses and common areas to primarily
serve the residents, shall be provided. A dog park,
landscaped areas, gathering areas, and bike racks shall
be provided throughout the development. Other similar
recreational uses and pedestrian elements shall be
permitted. Pedestrian scale amenities shall be developed
concurrent with the phase of development that the
amenities are intended to serve. (P)
4. Architectural/Design Elements. Acceptable siding
materials shall include a combination of upscale veneers
such as manufactured stone veneer, brick, masonry, metal
panels, hardy and/or cement panels. Exterior Insulation l
Finishing System (EIFS) and exterior vinyl siding shall ••/
not be utilized. Unit foundations shall be brick or stone
and shall extend a minimum of twenty-four (24) inches
above final grade. The roofs shall be sloped or flat and
the roof materials shall be standing seam metal, TPO, or
thirty (30) year architectural dimensional shingles. (P)
5. Unit Types. The dwelling units shall be limited to studio,
one (1), two (2), and three (3) bedroom units, provided
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no more than ten percent (10%) of the units shall be
permitted to be three (3) bedroom units. (P)
6. Pedestrian Connectivity. Overall site grading and layout
will be planned to facilitate pedestrian traffic. The
development shall provide sidewalks, crosswalks, street
trees and green spaces to create a pedestrian -friendly
community. Sidewalks shall be provided throughout the
development to connect the apartments and commercial,
LI retail and restaurant uses surrounding the Property. (P)
7. Foundation Planting. Foundation plantings shall generally
be provided along all building facades. Foundation
planting beds shall be a minimum of four (4) feet wide
measured from the building foundation. Planting beds shall
be defined with a trenched edge or suitable landscape
edging material. Planting beds shall include medium shrubs
spaced a maximum of four (4) feet apart. Building corners
shall be visually softened with vertical accent shrubs 4-
5 feet in height at the time of planting or small evergreen
trees 6-8 feet in height at the time of planting. (P)
8. Mechanical Unit; Trash Facilities Screening. Any
mechanical units shall be ground mounted or roof mounted.
Any mechanical units that are ground mounted, and trash
collection/compactor facilities (not including
convenience cans), shall be screened with landscaping or
a low maintenance material fence designed to complement
the architecture. Screening shall be designed so as to
block such mechanical units from view by persons on any
public streets. The specific method of screening shall be
kw approved at the time of plan review. (P)
9. Road Cash Proffer. The Owner/Developer/Applicant shall
pay $4,689 for each dwelling unit to the County of
Chesterfield for road improvements within the service
district for the Property ("Road Cash Proffer"). Each
payment shall be made prior to the issuance of a
certificate of occupancy for a dwelling unit unless state
law modifies the timing of the payment. Should the County
impose impact fees at any time during the life of the
development that are applicable to the property, the
amount paid in cash proffers shall be in lieu of or
credited toward, but not be in addition to, any impact
fees, in a manner determined by the County. (B&M)
10. Road Improvements (Public). Prior to issuance of any
certificate of occupancy, the Owner/Developer/Applicant
shall provide a separate right -turn lane at each approved
access along southbound Mall Drive, as approved by the
Transportation Department, with dedication to
Chesterfield County, free and unrestricted, of any
additional right-of-way (or easements) required for the
improvement identified above. (T)
11. Road Improvements (Private). As required by the County at
the time of site plan approval, the
Owner/Developer/Applicant shall provide the following
improvements: (i) mill and overlay the full twenty-four
(24) foot width of Dunbrook Road from the Dunbrook Road
proposed access ("Dunbrook Road Full Access" on Exhibit
A) for a distance of approximately 400 feet northbound
towards Robious Road and (ii) construct a five (5) foot
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wide sidewalk along the east side of Dunbrook Road for
the full length of the road improvements, with
modifications approved by the Planning Department. (P)
12. Trash Pick -Up. Trash pick-up shall be limited to the hours
of 7:00 a.m. to 7:00 p.m. Monday through Saturday. (P)
13. Boat, Boat Trailer and RV Parking. Boat, boat trailer and
RV parking shall be prohibited on the Property. (P)
14. Access. Direct vehicular access from the Property to Mall
Drive shall be limited to two (2) entrances/exits, as
generally shown on Exhibit A. The exact access locations
shall be approved by the Transportation Department. (T)
15. Stormwater. For the portion of the Property which drains
to Tax ID 740-713-7018, the maximum post -development
discharge rate for the 100 -year storm shall be based on
the minimum capacity of the existing facilities
downstream, and the recorded 100 -year backwater and/or
floodplain shall not be increased. On-site detention of
the post -development discharge rate for the 100 -year storm
to below the pre -development discharge rate may be
provided to satisfy this requirement. (EE)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
21SN0616
In Dale Magisterial District, Nash Road/Woodpecker Road, LLC
requests rezoning from Agricultural (A) to Residential (R-25)
plus conditional use planned development to permit exceptions
to development standards and amendment of zoning district map
on 32.85 acres located in the northeast corner of Nash and
Woodpecker Roads. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Neighborhood Business
use. Tax ID 760-646-0365.
Ms. Hall introduced Case 21SN0616. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
approved Case 21SN0616 subject to the following conditions:
The Applicant in this case, pursuant to Section 15.2-2298 of
the Code of Virginia (1950 as amended) and the Zoning Ordinance
of Chesterfield County, for itself and its successors or
assigns, proffer that the property under consideration in this
case ("the Property") will be used according to the following
proffer(s) if, and only if, the request submitted herewith is
granted with only those conditions agreed to by the Applicant.
In the event this request is denied or approved with conditions
not agreed to by the owners and Applicant, the proffers shall
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J
J
J
immediately be null and void and of no further force or effect
1. Master Plan. The Textual Statement, last revised December
22, 2021, shall be considered the Master Plan. (P)
2. Concept Plan. The Property shall be developed generally
in conformance with the conceptual layout, last revised
December 22, 2021 and attached hereto as EXHIBIT A, except
that variations from the conceptual layout shall be
permitted to accommodate wetlands, riparian protection
areas, and stormwater management facilities, or other
circumstances, all as approved by the Director of the
Planning Department. (P)
3. Density. The number of dwelling units shall not exceed
22. (P)
4. Access. The Property shall have no direct vehicular
access to Nash Road or Woodpecker Road. (T)
5. Road Cash Proffer. The Developer/Subdivider/Assignee, at
his sole discretion, shall provide one of the following:
A. For each dwelling unit, the
Developer/Subdivider/Assignee shall pay $9,400 per
dwelling unit (the "Road Cash Proffer") to the County
of Chesterfield for road improvements within the
service district for the Property. Each payment shall
be made prior to the issuance of a certificate of
occupancy for a dwelling unit unless state law
modifies the timing of the payment;
-or-
B. The Developer/Subdivider/Assignee shall provide road
improvements equal to or greater than the Road Cash
Proffer, provided that the estimated cost,
specifications, location, and timing of such road
improvements are approved by the Transportation
Department in conjunction with initial development.
These road improvements could include shoulder
widening along the north side of Woodpecker Road
(i.e., twelve (12) foot -wide travel lane, as
measured from the centerline of the road, with an
additional four (4) foot -wide paved shoulder and
overlaying the road to the existing centerline with
one and a half (1.5) inches of compacted bituminous
asphalt concrete with any modifications approved by
the Transportation Department for a distance of 233
feet. (B&M & T)
6. Connection to County Water. The applicant or developer
shall connect the Property to County water at time of
construction. (U)
7. Dedication of Waterline Easements. In conjunction with
recordation of the initial subdivision plat or within
sixty (60) days from a written request by the Utilities
Department, whichever occurs first, the
Applicant/Developer/Subdivider shall dedicate waterline
easements (to the extent that the Utilities Department
determines that such easements are necessary) along the
Property's frontage on Nash Road and Woodpecker Road. (U)
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8. Architectural Design Standards. The Property shall be
developed in accordance with the following
Architectural/Design Elements, which are considered
minimum standards.
A. Style and Form:
1. Architectural Styles. The Architectural styles
shall use forms and elements compatible with
those in the Highlands Subdivision in
Chesterfield County, Virginia. Each dwelling
constructed on the Property shall include at
least two (2) of the following architectural
features: masonry watertables, decorative
lintels, soldier courses with keystones,
cornices, columns, balconies, dentil mouldings,
or front doorways with sidelights and/or
transoms.
2. Variation in Front Elevations. The following
restrictions are designed to maximize
architectural variety of the houses.
a. Buildings with the same front elevation
may not be located adjacent to, directly
across from, or diagonally across the
street from each other on the same street.
b. Variation in the front elevation to
address the paragraph above may not be
achieved by simply mirroring the facade
but may be accomplished by providing at
least two (2) of the following
architectural changes:
i. providing different materials and/or
siding types on at least 50% of the
elevation
ii. providing a different roof type/roof
line
iii. alternating the color themes with
respect to siding, doors, and trim.
B. Exterior Facades. Acceptable siding materials shall
include: brick, stone, stucco, synthetic stucco
(E.I.F.S.), or horizontal lap siding. Horizontal lap
siding may be manufactured from natural wood or
cement fiber board or may be premium quality vinyl
siding with a minimum 0.044 inch wall thickness.
Synthetic Stucco (E.I.F.S.) siding shall be finished
in a smooth, sand or level texture, no rough textures
are permitted. Dutch lap vinyl is prohibited.
C. Foundations. All exposed foundations shall be
constructed of brick, stone, or a combination
thereof.
D. Roof Materials. Roofing material shall be
dimensional architectural shingles or standing -seam
metal with a minimum 30 -year warranty. All flashing
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shall be copper or pre -finished aluminum (bronze or
black).
E. Porches and Stoops.
1. Front porches. All front entry stoops and front
porches shall be covered and constructed with
either a continuous foundation wall or by
masonry piers and lattice screening. If a
continuous foundation wall is used to support a
front entry stoop or front porch, the foundation
wall shall be constructed of the same foundation
material as is used on the remainder of the
house (e.g., brick, stone, a combination of
brick and stone, stucco, or synthetic stucco
(E.I.F.S.)). Front porches shall be a minimum
of five (5)' deep. Handrails and railings shall
be finished wood or metal railing with vertical
pickets, stainless steel cables, swan
balusters, or better. Pickets shall be
supported on top and bottom rails that span
between columns. There shall be no unpainted
vertical surfaces on decks, porches and stoops
on the front or sides of the house.
F. Fireplaces, Chimneys and Flues.
1. Chimneys. Sided chimneys are permitted on roof
planes or facades and must have masonry
foundations. Cantilevered chimneys are not
permitted. The width and depth of chimneys shall
be appropriately sized in proportion to the size
kw and height of the dwelling unit. For gas
fireplaces, metal flues may be used on the roof.
2. Direct Vent Fireplaces. Direct vent gas
fireplace boxes that protrude beyond the
exterior plane of the dwelling unit are not
permitted on front facades. All the exterior
materials and finishes used to enclose the
fireplace box must match the adjacent facade.
(P)
9. Driveways/Front Walks.
A. Private Driveways. All private driveways serving
residential uses shall be hardscaped. Hardscaping
shall be constructed of either asphalt, brushed
concrete, stamped concrete, exposed aggregate
concrete, or decorative pavers. Private driveways
shall not require curb and gutter.
B. Front Walks. Front walks shall be provided to the
front entrance of each dwelling unit. Front walks
shall be hardscaped. Hardscaping shall be
constructed of either brushed concrete, stamped
concrete, exposed aggregate concrete, or decorative
pavers. Front walks shall be a minimum of three (3)
feet wide. (P)
10. Garages.
A. All units shall have, at a minimum, an attached two -
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car garage.
B. Both front -loaded and corner side -loaded garages
shall use an upgraded garage door. An upgraded garage
door is any door with a minimum of two (2) enhanced
features. Enhanced features shall include windows,
raised panels, decorative panels, arches, hinge
straps or other architectural features on the
exterior that enhance the entry (i.e. decorative
lintels, shed roof overhangs, arches, columns,
keystones, eyebrows, etc.). Flat panel garage doors
are prohibited.
C. Front -loaded and corner side -loaded garages shall
not extend past the front line of the main dwelling.
(P)
11. Landscaping and Yards.
A. Front Foundation Planting Bed. Foundation planting
is required along the entire front facade of all
units, and shall extend along all sides facing a
street. Foundation planting beds shall be a minimum
of four (4) feet wide from the dwelling unit
foundation. Planting beds shall be defined with a
trenched edge or suitable landscape edging material.
Planting beds shall include medium shrubs, spaced a
maximum of four feet apart, and planting beds may
include spreading groundcovers. Unit corners shall
be visually softened with vertical accent shrubs (4-
5 feet in height) or small evergreen trees (6-8 feet
in height) at the time of planting.
B. Front Yard Tree. One (1) tree per lot shall be
planted or retained. A tree shall be planted or
retained on both street frontages on corner lots.
The front yard tree shall be a large deciduous tree
and have a minimum caliper of two and one-half (2.5)
inches. Native trees shall be permitted to have a
minimum caliper of two (2) inches. (P)
12. Heating, Ventilation and Air Conditioning (HVAC) Units
and House Generators. Units shall initially be screened
from view of public roads by landscaping or low
maintenance material, as approved by the Planning
Department. (P)
13. Minimum Dwelling Unit Size. The minimum gross floor area
for one-story dwelling units shall be 1,800 square feet
and dwelling units with more than one story shall have a
minimum gross floor area of 2,000 square feet. (BI & P)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None. V
21SN0644
In Matoaca Magisterial District, Lisa and Stephen Phillips II
request conditional use to permit parking and storage of a
recreational vehicle outside the rear yard and amendment of
zoning district map in a Residential (R-12) District on 0.3
acre known as 8116 Whirlaway Drive. Density will be controlled
by zoning conditions or ordinance standards. The Comprehensive
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Plan suggests the property is appropriate for Suburban
Residential II use (2 to 4 dwellings per acre) . Tax IO 728-
664-3679.
Ms. Hall introduced Case 21SN0644. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Carroll, seconded by Mr. Ingle, the Board
approved Case 21SN0644 subject to the following conditions:
1. Non -Transferable Ownership. This Conditional Use approval
shall be granted exclusively to Stephen and Lisa Phillips
and shall not be transferable nor run with the land. (P)
2. Use. This Conditional Use approval shall be for the
parking of one (1) recreational vehicle no greater than
forty (40) feet in length. (P)
�iaxnFsa
In Matoaca Magisterial District, Cosby Village, LLC requests
amendment of zoning approval (Case 19SN0625) relative to
proffers, textual statement and master plan to permit a
commercial kennel and amendment of zoning district map in a
Neighborhood Business (C-2) District on 8.32 acres known as
15901 Cosby Road. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Neighborhood Business
use. Tax ID 713-670-6548.
Ms. Hall introduced Case 21SN0653. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Carroll, seconded by Ms. Haley, the Board
approved Case 21SN0653 subject to the following conditions:
The Owner -Applicant in this rezoning Case 21SN0653 pursuant to
Section 15.2-2298 of the Code of Virginia (1950 as amended)
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3.
Location of Recreational Vehicle. The applicant
shall
remove or relocate the existing front fence at west
side
of the residence to allow the recreational vehicle
to be
moved behind the front plane of the residence.
The
recreational vehicle shall be parked behind the
front
plane of residence on the driveway. (P)
Ayes:
Winslow, Haley, Ingle, Holland and Carroll.
Nays:
None.
�iaxnFsa
In Matoaca Magisterial District, Cosby Village, LLC requests
amendment of zoning approval (Case 19SN0625) relative to
proffers, textual statement and master plan to permit a
commercial kennel and amendment of zoning district map in a
Neighborhood Business (C-2) District on 8.32 acres known as
15901 Cosby Road. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Neighborhood Business
use. Tax ID 713-670-6548.
Ms. Hall introduced Case 21SN0653. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Carroll, seconded by Ms. Haley, the Board
approved Case 21SN0653 subject to the following conditions:
The Owner -Applicant in this rezoning Case 21SN0653 pursuant to
Section 15.2-2298 of the Code of Virginia (1950 as amended)
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2/23/2022
and the Zoning Ordinance of Chesterfield County, Virginia, for
itself and its successor or assigns, proffers the development
of the approximately 8.32 acres (the "Property") with
Chesterfield County Tax Identification Number 713670654800000
under consideration will be developed according to the
following conditions; however, in the event the request is
denied or approved with conditions not agreed to by the
OwnerApplicant, these proffers shall be immediately null and
void and of no further force or effect. /l
1. Master Plan. The Textual Statement dated January 18, 2022 `+
shall be considered the Master Plan for the Property. (P)
2. Fencing. Perimeter wall with intermittent brick columns
eight feet (8') tall will be added along the entire
property line, as generally shown on the Concept Plan and
Exterior Elevations. Outdoor dog runs or enclosures inside
of the perimeter wall shall be six feet (6') tall and
shall be screened from view by the perimeter fencing, as
shown on the renderings, or as otherwise approved at the
time of plan review. (P)
3. Density. The development shall contain a maximum of 185
dog suites. (P)
4. Sound Suppression. (P)
a. Walls and roofs. Walls and roofs shall be constructed
to reduce and minimize sound, and at a minimum, shall
include the following: exterior walls shall be
constructed with grout filled concrete masonry; un -
grouted walls shall have core -fill acoustical foam
insulation that fills the cavity within the wall;
and all roofs shall be constructed with a six inch
(611) thick R-19 minimum spray foam insulation to
deaden sound within the space.
b. Limit on Number of Doas and Hours Outside. A maximum
of 15 dogs shall be permitted per outdoor play group,
with the playgroups monitored by trained staff and
limited by pet size, energy level and temperament to
minimize barking and sound. All pets shall be inside
the building from 7:00 p.m. until 6:30 a.m. Monday
through Friday, and from 6:00 p.m. until 8:00 a.m.
Saturday and Sunday.
S. Business Hours of Operation. The business hours of
operation for dog day camp, grooming and boarding drop-
off and pick-up are permitted between 6:30 a.m. and 7:00
p.m. Monday through Friday, and between 9:00 a.m. and 5:00
p.m. Saturday and Sunday. (P)
6. 24 -Hour Caretaker. There shall be a minimum of one (1)
on-site caretaker 24 -hours a day, seven (7) days a week,
to provide for the safety and security of the pets. (P)
7. Trash Receptacle; Collection Hours. Dumpsters and trash
receptacles, not including convenience containers, shall
be screened from public view at ground level at the
perimeter of the Property, with brick on three (3) sides
complementary to the main building on the Property. The
fourth (4th) side shall have a gate or door that is of a
substantial and durable material as determined at the time
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of Plan of Development review. Support posts, gate frames,
hinges and latches shall be of a sufficient size and
strength to allow the gates to function without sagging
or becoming a visual eyesore. The location of any dumpster
on the Property shall be as generally shown on the Concept
Plan, and trash pick-up shall be limited to the hours of
7:00 a.m. to 7:00 p.m. Monday through Saturday. (P)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
21SN0654
In Bermuda Magisterial District, Rachel Massey requests
conditional use to permit a family day care home and amendment
of zoning district map in Residential (R-12) District on 1.26
acres known as 10907 Arbor Ridge Terrace. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Suburban Residential II use (2.0 to 4.0 dwellings per acre).
Tax ID 778-658-0958.
Ms. Hall introduced Case 21SN0654. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Ingle, seconded by Mr. Carroll, the Board
approved Case 21SN0654 subject to the following conditions:
1. Non -Transferable Ownership. This conditional use approval
shall be granted to and for Rachel Massey, exclusively,
and shall not be transferable nor run with the land. (P)
2. Expansion of Use. There shall be no exterior additions or
alterations to the existing structure to accommodate this
use. (P)
3. Signage. There shall be no signs permitted to identify
this use. (P)
4. Number of Children. This conditional use approval shall
be limited to providing care, protection and guidance to
a maximum of twelve (12) children, other than the
applicants own children, at any one time. (P)
5. Hours of Operation. Hours and days of operation shall be
limited to Monday through Friday from 6 a.m. to 6 p.m.
P)
6. Time Limitation. This conditional use approval shall be
granted for a period not to exceed five (5) years from
the date of approval. (P)
7. Fenced Outdoor Play Areas. Any outdoor play area and/or
recreational equipment utilized by the family day care
home shall be located in the side or rear yard of the
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property. Outdoor play and/or recreational equipment
areas shall have perimeter fencing of at least four (4)
feet in height, installed around the equipment or play
area, prior to the commencement of the day care
operations. Equipment for outdoor play areas shall be
located no closer than ten (10) feet to the side or rear
property lines. (P)
8. Employees. No more than two (2) employees shall be
permitted to work on the premises, other than family
member employees who live on the premises. (P)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
9l4NnFS7
In Dale Magisterial District, Thong Le requests conditional
use to permit a two-family dwelling and amendment of zoning
district map in a Residential (R-7) District on 0.26 acre known
as 6212 Barrister Road. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Suburban Residential
II use (2.0 to 4.0 dwellings per acre). Tax ID 775-664-5545.
Ms. Hall introduced Case 21SN0657. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Ingle, the Board
approved Case 21SN0657 subject to the following conditions:
1. Occupancy Limitations: Occupancy of the second dwelling
unit shall be limited to: the occupants of the principal
dwelling unit, individuals related to them by blood,
marriage, adoption or guardianship, foster children,
guests, and any domestic servants. (P)
2. Deed Restriction: For the purpose of providing record
notice, within thirty (30) days of approval of this
request, a deed restriction shall be recorded setting
forth the limitation in Condition 1. The deed book and
page number of such restriction and a copy of the
restriction as recorded shall be submitted to the Planning
Department. (P)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
91 CNnAIQ
In Midlothian Magisterial District, Wolfgang & Loretta Webner
request conditional use to permit a farm use to keep farm
animals and amendment of zoning district map in a Residential
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(R-15) District on 11.45 acres known as 260, 320, 420 and 440
Buford Road. Density will be controlled by zoning conditions
or ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Residential use (2.51 to 4.0
dwellings per acre). Tax IDs 758-708-6855, 8431; 759-707-3879;
759-708-1200.
Ms. Hall introduced Case 21SN0679. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Holland, the Board
approved Case 21SX0679 subject to the following conditions:
1. Use. This conditional use approval shall be for a farm
use, which shall be limited to the keeping of a maximum
of forty-eight (48) chickens, one (1) rooster, six (6)
sheep and six (6) goats. (P)
2. Ownership. This Conditional Use approval shall be granted
exclusively to Wolfgang & Loretta Webner and shall not be
transferable nor run with the land. (P)
3. Time Limitation. The Conditional Use shall be granted for
a period of five (5) years from the date of approval. (P)
4. Conceptual Plan. The proposed site layout, with the
depicted tree preservation area, shall generally conform
to the layout as shown on Exhibit A. (P)
5. Tree Preservation Areas. A tree preservation area shall
be maintained with existing trees and shrubs. A 100 foot
tree preservation area shall be maintained along Buford
Road. Fencing, grazing areas, structures, and animals
shall be prohibited from the tree preservation area. (P)
6. Agricultural BMP. Within ninety (90) days of approval of
this request, a plan shall be submitted to the Department
of Environmental Engineering for review and approval for
the control of runoff from animal holding areas. The plan
shall include the installation of an agricultural BMP
downstream of any animal holding areas. The approved plan
shall be implemented within sixty (60) days of the
approval of the plan. (EE)
7. Commercial Activity. No commercial activity, such as the
breeding or sale of animals, shall be permitted in
conjunction with this use. (P)
8. Animal Waste. All areas associated with the keeping of
horses and chickens shall be cleaned and made free of
waste on a regular basis. waste shall be disposed of in
an appropriate disposal container that is periodically
removed from the site. In addition, the property owner
shall employ a means of eliminating any odor problems and
propagation of insects. (P)
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2/23/2022
9. Keeping of Chickens.
a. At all times, chickens are kept within a single
building having a single attached fenced outside run
as follows:
i. building is a minimum of 80 square feet and a
maximum of 160 square feet;
ii. fenced outside run area is a maximum of 448
square feet and has a minimum area of 8 square
feet per chicken; and,
iii. fenced outside run area is securely enclosed on j
the top and sides with a wire mesh or similar J
material.
b. Slaughtering of chickens does not occur on-site.
C. Building and attached outside run area are located
in the rear yard and located in area that conforms
to the location shown on Exhibit A. (P)
10. Fencing. A fence shall be constructed to contain chickens,
a rooster, sheep and goats within the rear yard of the
Property. No animals shall be permitted to graze outside
of the fenced areas. (P)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
21SN0687
In Dale Magisterial District, Chesterfield County General
Services requests conditional use to permit a park and ride
parking lot and government building uses in an Agricultural
(A) District and amendment of zoning district map on 9.84 acres
known as 4001, 4003 and 4009 Cogbill Road. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Suburban Residential II use (2 to 4 dwellings per acre). Tax
IDs 782-685-0557, 0583 and 4467.
Ms. Hall introduced Case 21SN0687. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment
Ms. Renae Eldred expressed concerns relative to the ramps and
encouraged the Transportation Department to conduct traffic
studies.
There being no one else to speak to the issue, the public
hearing was closed.
On motion of Mr. Holland, seconded by Ms. Haley, the Board
approved Case 21SN0687 subject to the following conditions:
1. Uses. This conditional use shall permit a park and ride
parking lot and government building uses on the Property.
(P)
2. Development Standards. Unless the underlying zoning
district (Agricultural) requirements are more
restrictive, any development for a park and ride parking
lot or government building uses (and any associated
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2/23/2022
parking areas) shall conform to the requirements of the
Zoning Ordinance for office uses (Corporate Office (0-2)
District) in the Emerging Growth Design District. (P)
3. Lighting. Lighting shall be provided for the park and ride
parking lot. Lighting shall meet Ordinance standards, as
well as the following requirements:
i. Use full cut-off LED luminaires to illuminate parking
areas with an average illumination level of 3.0 foot-
candles, as measured at grade.
ii. Uniformity ratio for lighting shall not exceed 4:1.
iii. These requirements may be modified at time of site
plan review, with any modification being approved by
the Director of Planning. (P)
4. Access Restrictions. Vehicular access to Frankmont Road
and Homeward Road shall be prohibited. (P & T)
5. Stormwater. The post -development 2, 10 and 100 -year peak
discharge rates shall not exceed the pre -development 2,
10 and 100 -year peak discharge rates, respectively. (EE)
6. Connection to Public Water & Wastewater Systems. The
public water and wastewater systems shall be used. (U)
7. Public Wastewater Easements. In conjunction with site plan
approval for any government building use, public
wastewater easements shall be dedicated to provide access
to the public wastewater system for the property at 4125
Cogbill Road. (U)
S. Buffer. A fifty (50) foot buffer shall be provided along
the eastern property line, adjacent to Meadowbrook Manor
subdivision, with the development of any government
building uses (and any associated parking areas). (P)
9. Fencing & Tractor Trailer Signage. Security measures
including necessary perimeter fencing and signage
prohibiting tractor trailer parking to be included at site
plan review and approval. (P)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
91 qWn AAA
In Clover Hill Magisterial District, Chesterfield County
General Services requests conditional use to permit a park and
ride parking lot in Residential (R-7) and Residential (R-12)
Le Districts and amendment of zoning district map on 49.43 acres
known as 13900 Hull Street Road. Density will be controlled by
zoning conditions or ordinance standards. The Comprehensive
Plan suggests the property is appropriate for Community
Business use. Tax ID 726-673-1225.
Ms. Hall introduced Case 21SN0688. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
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2/23/2022
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved Case 21SN0688 subject to the following conditions:
1. Uses. This conditional use shall permit a park and ride 3
parking lot on the Property. (P) V
2. Development Standards. Unless the underlying zoning
district (Residential R-7) requirements are more
restrictive, any development for a park and ride parking
lot shall conform to the requirements of the Zoning
Ordinance for office uses (Corporate Office (0-2)
District) in the Route 360 West Design District. (P)
3. Lighting. Lighting shall be provided for the park and ride
parking lot. Lighting shall meet Ordinance standards, as
well as the following requirements:
i. Use full cut-off LED luminaires to illuminate parking
areas with an average illumination level of 3.0 foot-
candles, as measured at grade.
ii. Uniformity ratio for lighting shall not exceed 4:1.
iii. These requirements may be modified at time of site
plan review, with any modification being approved by
the Director of Planning. (P)
4. Upper Swift Creek Watershed. During construction, the
following enhanced erosion and sediment control measures,
as well as other measures approved by the Department of
Environmental Engineering at the time of plans review,
shall be used:
i. Super Silt Fence, or an alternative as approved by
the Department of Environmental Engineering, shall
be provided as a perimeter control in locations where
standard silt fence would have been required;
ii. Sediment traps and basins sized at least twenty five
percent (25U larger than the minimum Virginia
Erosion Control Handbook's standard shall be
provided; and
iii. Anionic PAM, Flexible Growth Medium and/or a County -
approved equivalent shall be applied to denuded areas
during construction and at final stabilization in
the locations shown on plans approved by
Environmental Engineering at the time of plans
review. (EE)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
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21SN0692
In Midlothian Magisterial District, Bellona Arsenal Farm
Associates, LLC requests conditional use to permit a farm use
to keep farm animals and conditional use planned development
to permit a commercial outdoor recreational establishment to
keep exotic animals and amendment of zoning district map in a
Residential (R-40) District on 71.07 acres known as 3816 Old
Gun Road West. Density will be controlled by zoning conditions
or ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Low Density Residential use
(Maximum of 1 dwelling per acre). Tax ID 737-725-8140.
Ms. Hall introduced Case 21SN0692. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Carroll, the Board
approved Case 21SN0692 subject to the following conditions:
1. The following listed domesticated animals shall be the
only domesticated animals permitted to be kept on the
property, and the number of each adult domesticated animal
species shall be limited to the number shown in
parenthesis:
a. Cattle (20);
b. Miniature Horse (1); and,
C. Donkeys or mules (3).
The permitted number of each adult domesticated animal
shall not include any offspring that is less than one (1)
year in age. Nothing contained herein shall prohibit the
keeping of common household pets on the property as
otherwise permitted under applicable ordinances. (P)
2. The following listed exotic animals shall be the only
exotic animals permitted to be kept on the property, and
the number of each exotic animal species shall be limited
to the number shown in parenthesis:
a. Monkeys (14)
The permitted number of each adult exotic animal shall
not include any offspring that is less than one (1) year
in age. (P)
2. All domesticated and exotic animals shall be confined in
the areas shown on the exhibits submitted by the
applicants. (P)
3. This conditional use and conditional use planned
development shall be permitted only for as long as:
a. Dr. William G. Fitzhugh and/or Marianne
Fitzhugh, or an entity owned solely by Dr.
William G. Fitzhugh and/or Marianne Fitzhugh,
are owners of the property;
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b. The operation is conducted on property that
contains in excess of sixty-five (65) acres of
land; and,
C. Dr. William G. Fitzhugh and/or Marianne
Fitzhugh reside on the property. (P)
4. A report shall be filed with the County Health Department
by July 1st of each year which provides documentation of
all medical evaluations and test results for the exotic
animals. That report shall include information on the 1
results of all state and federal inspections, including J
any inspections by the United States Department of
Agriculture. (H)
5. If determined by any County or State Department that there
has been a violation of the conditions stated herein and
such violation is not corrected in a timely fashion, as
determined by and to the satisfaction of the responsible
department, the Planning Department shall seek permission
to process an application on behalf of the Board of
Supervisors to consider a revision of the conditional use
and the conditional use planned development approvals.
(P)
6. Animal confinement areas may be relocated or expanded if
required for the animals' health or well-being, or as
suggested or required by any regulatory body, provided
that all animal confinement areas must be located at least
100 feet from any property boundary. (P)
7. In addition to the animal enclosures, an eight (8) foot
high security fence shall be provided around area(s)
housing exotic animals. (P)
8. These uses shall not be open to the public. (P)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
21SN0698
In Matoaca Magisterial District, Tina Long requests conditional
use to permit a second dwelling and amendment of zoning
district map in a Residential (R-25) District on 0.87 acre
known as 11741 Riverpark Way. Density will be controlled by
zoning conditions or ordinance standards. The Comprehensive
Plan suggests the property is appropriate for Rural
Residential/Agricultural use. Tax ID 722-648-8386.
Ms. Hall introduced Case 21SN0698. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Carroll, seconded by Ms. Haley, the Board
approved Case 21SN0698 subject to the following conditions:
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2/23/2022
1. Occupancy Limitations: Occupancy of the second dwelling
unit shall be limited to: the occupants of the principal
dwelling unit, individuals related to them by blood,
marriage, adoption or guardianship, foster children,
guests, and any domestic servants. (P)
2. Deed Restriction: For the purpose of providing record
notice, within thirty (30) days of approval of this
request, a deed restriction shall be recorded setting
forth the limitation in Condition 1. The deed book and
page number of such restriction and a copy of the
restriction as recorded shall be submitted to the Planning
Department. (P)
3. Connection to Principal Dwelling: The second dwelling unit
shall be connected to the principal dwelling unit in a
manner that is continuous and covered. (P)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
21SN0623
In Midlothian Magisterial District, Douglas Sowers requests
conditional use to permit a private landing strip in an
Agricultural (A) District and amendment of zoning district map
on 231.97 acres known as 1401 County Line Road. Density will
be controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Phased Suburban Residential use (Maximum of 2.0 dwelling
units/acre). Tax ID 704-702-6447.
Mr. Harold Ellis presented a summary of Case 21SN0623. He
stated the applicant has requested conditional use to permit
a private landing strip on 231.97 acres. He reviewed the Aerial
and Land Use Plan maps. He stated the subject property
currently contains a single-family dwelling, related
buildings, and structures used for small-scale farming
activities. He reviewed the Conceptual Layout Plan and stated
the only proposed improvement is the landing strip which is to
be used primarily for the applicant and family members. He
further stated operational conditions of approval include
restrictions on the landing strip length, aircraft weight,
hours of operations, frequency the landing strip may be used,
maximum number of aircraft stored and parked on-site, required
safety equipment on-site, and prohibition of commercial use.
He stated the landing strip is to be located toward the middle
of the property. He further stated subsequent to the Planning
Commission, the applicant submitted revised proffered
conditions which include setbacks from adjacent roadways for
the landing strip. He stated aircraft will be stored within
existing structures onsite, and the owners of the property will
occupy the existing or a new home prior to the landing strip
being used. He further stated the Planning Commission and staff
recommended approval and believe any potentially adverse
impacts as a result of the proposal will be mitigated with the
recommended conditions of approval. He stated one comment was
received through the comment portal expressing concern with
the request.
Mr. Jeff Geiger, representing the applicant, provided the Board
with background on private landing strips in the region,
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including one in the Matoaca District. He discussed changes
made in response to neighbors' concerns about the location of
the landing strip on the property. He stated there were two
community meetings, one virtual and one on the property, and
the applicant has worked with staff and the neighbors to
identify their concerns and specifically include conditions in
the conditional use permit that address those concerns. He
further stated one example is it cannot be operated as an
airport. He stated any third -party users must be family,
friends, and guests of the owner, and storage of planes would
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be limited to two. He further stated the number of aircraft
J
that can be parked is limited to three. He stated there is also
a condition requiring compliance with the layout previously
shown, and the maximum length of the runway is set at the
length that is required for small aircraft. He provided details
of specific hours for take -offs and landings; no touch-and-go
landings after the first three months; safety equipment
maintained onsite; and an aircraft weight limit of 12,500
pounds. He reviewed setbacks, safe handling of fuel stored on
the property, restriction on future subdivision of the
property, enhanced sediment control requirements, and impacts
on neighbors' insurance rates. He requested the Board approve
the conditional use permit subject to the conditions in the
staff report.
In response to Mr. Ingle's question relative to touch-and-go
landings within the first three months, Mr. Geiger stated the
applicant worked with Mr. Mike Mickel, who runs Dominion
Aviation at the Chesterfield County Airport, to get guidance
on the proper way to set up the landing strip. He further
stated one of Mr. Mickel's guidance points was that a pilot
would need three months to get used to the crosswinds. He
)
stated the applicant wanted to be upfront with the community
V
that these are not touch-and-go landings but rather frequent
use for the pilot to get used to the winds as they are coming
across the land, depending on weather conditions on each of
those days. He further stated it was Mr. Mickel's
recommendation that the applicant not be limited by the
restriction during the three-month period to ensure proper
training time for that runway.
In response to Mr. Ingle's question relative to water on the
property and concerns about birds, Mr. Geiger stated there
could be some ducks or geese, but the applicant would go down
and clear them prior to takeoff. He further stated the
applicant heard about that concern but did not want to put in
a specific requirement because the applicant did not want to
disturb the neighbors with, for example, a shotgun blast or
air horn. He stated Mr. Sowers could go down and disperse the
birds before a plane takes off.
In response to Mr. Ingle's question relative to reaching proper
altitude over the top of the property, Mr. Geiger stated it
\
depends on the wind, and there are variables. He further stated
the applicant was very strategic in how the location was
aligned. He reviewed the map and discussed orientation and
take -off strategies.
In response to Mr. Winslow's question relative to the types of
planes permitted, Mr. Geiger stated the planes permitted are
generally a prop and some jets in the small plane category with
two to four seats. He further stated the plane most likely in
the case is a Cirrus with a parachute for the plane.
22-149
2/23/2022
Mr. Carroll stated he thought what Mr. Ingle was alluding to
was to make sure the aircraft, whether running north or south,
has enough landing strip and clearance at the end of the
landing strip to safely clear the trees and get to altitude on
take -off. He further stated his guess from Mr. Geiger's answer
was yes based on the type of plane. He inquired about what type
of material the landing strip would be made of.
Mr. Geiger stated it could be a grass strip or a more compact
` asphalt or concrete type, but that decision has not been made.
In response to Mr. Carroll's question relative to lights, Mr.
Geiger stated there would be lights, but they would only be
used during operation. He further stated there must be landing
strip lights available. He stated the property is a corn field,
and the 250 acres is farmed. He further stated what is between
the north end of the landing strip and the point where County
Line Road and Hallsboro Road meet is an open field of
approximately 2,000 to 3,000 feet.
In response to Mr. Holland's question relative to the proximity
of the closest home to the landing strip, Mr. Geiger referred
to his presentation map and stated it is mainly to the west.
He further stated some of those who had concerns and spoke at
the Planning Commission were on the western side of the
property, and the applicant wanted to assure them it would not
come closer than 350 feet to the road, plus the additional feet
to the driveway and the home.
Mr. Winslow called for public comment.
Ms. Julie Toler expressed concerns relative to safety issues,
noise and air pollution, destruction of quality of life and
quiet community, and impacts on wildlife, the natural
environment, and the water table.
Mr. Michael Brandon spoke in favor of the applicant's right to
ask for a variance to do what he wants to do on his property.
Mr. Mike Mickel spoke in favor of the case and said the
applicant could run a safe and noninvasive operation on his
property.
There being no one else to speak to the issue, the public
hearing was closed.
Ms. Haley stated there have been concerns noted about the case.
She further stated Mr. Sowers has worked collaboratively with
the county regarding the use of the 250 -acre property. She
stated there really was not much interest in looking at
multifamily residential or anything similar there. She further
stated Mr. Sowers has asked for this permission, and she
credited her Planning Commissioner, Mr. Frank Petroski, for
working with Mr. Geiger to develop conditions addressing
citizen concerns. She stated Mr. Sowers has included limiting
the use to personal family use, which is critically important
to understanding that he has no intention of commercializing
the use in any way. She further stated she does not foresee
any attempt to do anything other than take the best personal
use he can out of the 250 -acre property. She then made a motion,
seconded by Mr. Holland, for the Board to approve Case 21SNO623
subject to the conditions.
22-150
2/23/2022
In response to Mr. Winslow's question relative to whether there
has ever been any safety event on record that the county has
noted or that has impacted the general vicinity of the other
private airstrip in the county, Mr. Ellis stated he was not
personally aware of such an event, and someone from the
Chesterfield County Airport would be the best to answer that.
Mr. Carroll stated he has visited the existing airstrip in the
county and observed planes take off and land. He further stated
he did not know if any incidents have occurred, but it is a
very well-maintained strip in Matoaca.
Mr. Jeremy Wilkinson, Airport Manager, stated to his knowledge
there have been no incidents at the Mazza airstrip.
In response to Mr. Winslow's question relative to whether a
historical analysis of property values in and around the Mazza
airstrip has been done, Mr. Ellis stated he was not sure about
the Mazza airstrip, but Mr. Geiger would be able to address
property values.
Mr. Geiger stated a specific analysis has not been done, but
he thought if one were to look at the property values around
the Mazza airstrip, one would see the same type of increase in
property values that the county has been experiencing over the
last year. He further stated the property is zoned
Agricultural, and the Zoning Ordinance indicates it is a
permitted use with the proper conditions.
Mr. Winslow then called for a vote on Ms. Haley's motion,
seconded by Mr. Holland, for the Board to approve Case 21SN0623
subject to the following conditions:
1. Construction of the landing strip may only begin when the
property is owned by a member of the Sowers family
(defined below in Condition 3) or owned by an entity owned
by a member of the Sowers family. (P)
2. The private landing strip shall not be used prior to a
member of the Sowers family occupying the existing
ranchstyle home or a new home constructed on the property.
(P)
3. The landing strip shall only be operated so long as it is
owned by a member of the Sowers family (being Doug and
Susan Sowers and their descendants and blood relatives)
or it is owned by an entity owned by a member of the
Sowers Family. (P)
4. Third party users are limited to family, friends and
guests of the owner of the landing strip. (P)
5. The landing strip shall only be operated as a private
landing strip. No fee shall be charge for usage. Passenger ���•••///
pickup by a commercial company is limited to the Sowers
family and third party users as defined in Condition 4.(P)
6. The maximum number of aircraft permanently stored on the
property shall not exceed two (2). (P)
7. The maximum number of aircraft parked on the property at
one time shall not exceed three (3). (P)
22-151
2/23/2022
8. The location of the private landing strip will be in
general conformance with Exhibit A. The maximum length of
the private landing strip shall be 2,750 feet. (P)
9. The location of the private landing strip shall not be
within 350 feet of the property's frontage along County
Line Road. The location of the private landing strip shall
not be within 350 feet of the property's frontage along
Hallsboro Road. The location of the private landing strip
shall not be within 1,000 feet of the centerline of the
intersection of County Line Road and Hallsboro Road. The
location of the private landing strip shall not be within
900 feet of the centerline of the railroad tracks located
along the southern end of the property. (P)
10. Take offs and landings shall not occur before 7 a.m. and
an hour after sunset. (P)
11. Excluding the first three (3) months after the private
landing strip is constructed and put into use, takeoffs
and landings will be limited to six (6) takeoffs and six
(6) landings per day. There shall be no touch-and-go
landings after the first three (3) months. (P)
12. Safety equipment such as tie downs for the aircraft, fire
extinguisher and first aid kit will be maintained on site.
(P)
13. The structure identified as "to be removed" on Exhibit H
shall be removed with the construction of the private
landing strip. (P)
14. Aircraft that weigh more than 12,500 pounds shall not use
the landing strip. (P)
15. Any above ground storage tank storing aviation fuel shall
have an automatic shut-off. (P)
16. Any alteration to the property lines, other than a family
subdivision, right-of-way dedication or condemnation,
will void this conditional use. (P)
17. Super Silt Fence, or an alternative as approved by the
Department of Environmental Engineering, shall be
provided as a perimeter control in locations where
standard silt fence would have been required. (EE)
18. Sediment traps and sediment basins sized at least 25
percent larger than the minimum Virginia Erosion and
Sediment Control Handbook's standard shall be provided.
(EE)
19. Anionic PAM, Flexible Growth Medium and/or a County -
approved equivalent shall be applied to denuded areas
during construction and at final stabilization in the
locations shown on plans approved by Environmental
Engineering at the time of plans review. (EE)
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
22-152
2/23/2022
17. PUBLIC HEARINGS
17.A. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE
ACQUISITION OF RIGHT OF WAY AND EASEMENTS FOR THE
OTTERDALE ROAD DRAINAGE PROJECT - BLACKMAN CREEK
CROSSING
Mr. Brent Epps, Director of Transportation, stated this date
and time has been advertised for a public hearing for the Board
to consider the exercise of eminent domain for the acquisition
of right of way and easements for the Otterdale Road Drainage
Project - Blackman Creek Crossing. He further stated staff has
reached a negotiated settlement with the property owners, and
the public hearing would not be necessary.
In response to Mr. Carroll's question relative to the start
date for the projects, Mr. Epps stated the road would be closed
March 14, 2022. He further stated the clearing of trees and
relocation of utilities has started at that crossing, and
Horsepen Creek is the first one to start. He stated Otterdale
Road will be closed March 14th, and signs are up.
17.B. TO CONSIDER COMPREHENSIVE PLAN AMENDMENT RELATIVE TO
THE COUNTY THOROUGHFARE PLAN - HENRICUS PARK ACCESS ROAD
Mr. Winslow stated the public hearing to consider a
Comprehensive Plan amendment relative to the County
Thoroughfare Plan for the Henricus Park Access Road could not
be conducted due to an error in the newspaper advertisement
and, accordingly, the public hearing would need to be deferred.
He further stated the only matter to be considered was on what
date the public hearing would be held. He then called for
public comment on setting a new date for the public hearing.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Ingle, the Board voted
to defer the public hearing to Consider Comprehensive Plan
Amendment Relative to the County Thoroughfare Plan - Henricus
Park Access Road to its regularly scheduled meeting on April
27, 2022.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining manufactured home permits and zoning
requests.
19. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time
22-153
2/23/2022
20. ADJOURNMENT
On motion of Ms. Haley, seconded by Mr. Holland, the Board
adjourned at 7:33 p.m. until March 9, 2022, at 12:00 noon for
a work session to be held in the Public Meeting Room.
Ayes: Winslow, Haley, Ingle, Holland and Carroll.
Nays: None.
Christopher M. Winslow
Chairman
22-154
2/23/2022
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