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11-22-1994 Packet J, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ...L of...l... Meeting Date: November 22, 1994 Item Number: 2. Subject: COUNTY ADMINISTRATOR'S COMMENTS County Administrator's Comments: County Administrator: ~ BoardAction Requested: Summary ofInformation: Mr. Bradford S. Hammer, Deputy County Administrator for Management Services, will present an update on the LaPrade and Ettrick/Matoaca Branch Libraries. / // Preparer: dvl lAP"" /1/ '-fJ? 'fJJ;:tt;L" Theresa M. pitts Title: Clerk to Board of Supervisors Attachments: DYes II No 1# 001 ., '~ Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ...Lof-1.. AGENDA November 22 , 1994 Item Number: 5. Subject: Resolution Recognizing Mrs. Dale Everhart, County Administrator's Office, Upon Her Retirement County Administrator's Comments: County Administrator: ,/6{ BoardAction Requested: . Summary ofInformation: Mrs. Dale Everhart will retire as Executive Secretary to the County Administrator on December 2, 1994. Staff requests the Board adopt a resolution recognizing her ten years of service. Mrs. Everhart will be present to accept the resolution. See attached. Prop..." ~hSdl~ a ilyn E. Cole ~>>u ....Title: Executive Assistant to Countv Administrator I # 002 Attachments: II Yes D No ....~ . ,,,i"A, . e 1 ) 'I Resolution OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA RECOGNIZING DALE EVERHART ON THE OCCASION OF HER RETIREMENT FORHER SERVICE TO CHESTERFIELD COUNTY AND ITS RESIDENTS WEDNESDAY, NOVEMBER 23, 1994 WHEREAS, Dale Everhart has faithfully served Chesterfield County for 11 years, 10 of which have been in the Office of the County Administrator; and, WHEREAS, by providing quality public service, she has symbolized the type of employee the county seeks; and, WHEREAS, Dale Everhart has shown tremendous knowledge regarding Chesterfield County and its programs and the ability to relate that to others; and, WHEREAS, her desire to do a good job has been a primary factor that has permitted her to perform at a very high level while always striving for excellence and going beyond the call of duty; and, WHEREAS, Dale Everhart has been extremely effective in working with all groups, including the Board of Supervisors, other elected representatives, officials from other localities, co-workers and, most importantly, the citizens of Chesterfield County; NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors publicly recognizes the outstanding contributions of Dale Everhart to Chesterfield County and expresses the appreciation of all residents for her service to the county. 003 - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ....L of...1.. Meeting Date: November 22, 1994 Item Number: 6. Subject: Worksession On Regional Initiatives Project To Identify The Next Round Of Regional cooperation Initiatives Between The Counties of Chesterfield, Hanover, and Henrico, and The City Of Richmond - f)/~ 93, I?ut.~ orDVf County Administrator's Comments: County Administrator: ~ BoardAction Re~uested: Summary oflnformation: In March of this year, the Regional Leadership Group (CEOs and CAOs) that meets monthly charged the four manaqers/administrators from the Counties of Chesterf1.eld, Hanover, Henrico, and the City of Rlctrmond to come up with a list of projects that could be worked on for the next level of regional cooperation. Working with a consultant and using a scientific process, we identified 20 possible initiatives and ranked these based on evaluation factors determined by the group. We decided to focus on the top seven projects for possible implementation. Progress reports have been made to the Regional Leadership Group at their luncheon meetings in August and November. During the worksession, the work of the regional initiatives group, including the seven top projects, will be reviewed with the Board. , ! I preparer~ I Title: Executive Assistant to County A"''''mspa<or 004 Attachments: II Yes D No . . Regional Projects, Services, and Strategies 1995 Plan of Action ,- f , " i '.., : : , f : \ . i \_, : -" U u U Results of the Workshops on Regional Coordination and Cooperation Conducted in May, June, and October 1994 I I I i' I I I I I I I ; I i ! I , I i , , I I 1 ; , I I ! i I ~-' """"1nT ~.".r ..... /1:J:S November 1994 D Ii P !j i ~ 1.1 ~. f1 ~ ~ ~ t fi ~ t , !, " I' e i :: i t I, t F 1'. " t f " V {-" f~ .' , " f. ~: " t' i" , r t: Ii ~i f! [; !-~ h f; f.: (. I.: ! ! " .. . Appendix B . Regional Crime Prevention Services Overall Grade: A- (96) Coordinating Responsibility: Henrico County #1 of 20 CATEGORY: Public Safety SCOPE: Two crime prevention initiatives were briefed; both initiatives were criminal identification systems involving fingerprints: an Automated Fingerprint Identification System (AFIS) and a Live Scan Fingerprint System. The original scope included: . media blitz . SHOCAP-juvenile offenders . volunteer academy DISCUSSION POINTS: . Support crime prevention initiatives in general, including, but not liniited to, the two fingerprinting systems that were presented at the workshop . Broaden the work scope of the committee that proposed the two criminal identification system initiatives-task them to develop additional crime prevention initiatives for consideration . Coordinate all resulting initiatives with the recommendations of the Richmond Crime Summit and the Regional Crime Commission ACTIONS: 1. Reconstitute the Crime Prevention Initiative Committee that proposed the two criminal identification system initiatives, this time under the joint chairmanship of Henrico County and City of Richmond. Provide the committee members more direction on their purpose and task. Broaden their scope well beyond buying equipment for crime prevention-have them address such things as education, self-esteem, preventing dangerous situations, preventing domestic violence, etc. 2. Use the existing recommendations of the Regional Crime Commission and the Richmond Crime Summit (both short-term and long-term recommendations) a. provide assistance to the commission and summit where we can to help them consolidate, coordinate, articulate, and implement the many on-going individual efforts for crime prevention 3. Support effective crime prevention tools, such as the two criminal identification systems briefed at the workshop, and other equipment initiatives 4. Help figure out how to pull all of the crime prevention initiatives together by: a. involving the community's political leaders b. communicati(lg with the several crime committees c. stressing short-tem implementation and the expected results c -continued B-3 \, ..,'. :._~ , I I i: i' ! f i: ~ I' r' I' t ;. t I: t ( f,' I:c 10 \. 006 ~ . Planning Support for Regional Services . 5. Challenge the business community to fund half of the cost of the two fingerprinting equipment initiatives that were briefed (fund $120K of $240K) 6. Use the region's public media effectively, and promote good public relations; seek advice and assistance from the Public Relations Council 7. Seek guidance from the elected leadership on implementing the recommendations of the Community Corps and the Metro Volunteer Academy :: CH; FORCES THAT OPPOSE THE SUCCESSFUL IMPLEMENTATION OF CRIME PREVENTION INITIA TlVES: . getting agreement on which crime prevention initiatives to implement requires a higher-level consensus; several different groups and leaders have taken ownership of this issue, and it's been difficult to get them together . the issue is complicated; there are no simple answers FORCES THAT SUPPORT THE SUCCESSFUL IMPLEMENTATION OF CRIME PREVENTION INITIATIVES: . public perceptions of actual crime in the region . a perceived need to clarify and articulate the community's direction on cnme i I i 1 I i j , I i I I \ j 1 ., 'I , 'I 1 ! I , : i I ! GRADES AND STRENGTHS: Evalualion FaclOr Expected Results Acceptability-Stakeholders Acceptability-Political Feasibility Manageability-Cost Manageability-Ease of Implementation Manageabili ty -Control- Entry Manageability _Control-0n-Going Manageabil ity - Planning Overall Grade i ! B-4 Weighled Grades Points A 34.5 A 18.2 A 16.3 A 15.5 B 3.5 A 3.5 A: 2.5 c- 2.0 A- 96.0 007 r\ ;:. . . Appendix B Regional Amateur Sports Complex Evaluation: B+ (82) Coordinating Responsibility: Hanover County #2 of 20 CATEGORY: Regional Quality Enhancement SCOPE: Construct a regional world-class amateur sports complex at the Diamond. The original scope included: . hosting national championships in track and field, swimming, diving, and tennis . hosting olympic-class events . consider the Diamond and the Coliseum DISCUSSION POINT: The principal issue is funding, and it's a twofold issue-(l) obtaining state funding and F) agreeing on a regional cost-sharing formula ACTIONS: 1. Draft a resolution-to be prepared by the Hanover County Administrator by October 26, 1994 2. Get financing in place by April, 1995 3. Seek state support for the project in the 1995 General Assembly Session 4. Obtain the U.S. Olympic Festival (April, 1995) FORCES THAT OPPOSE THE SUCCESSFUL IMPLEMENTATION OF THIS INITIATIVE: . the magnitude of the cost . the formula for cost sharing . the ultimate scope of the project may be perceived as too large FORCES THAT SUPPORT THE SUCCESSFUL IMPLEMENTATION OF THIS INITIATIVE: . the sports complex provides a unifying cause for the region . there's strong support from the Olympic Festival Committee . the project would contribute to the region's long-term economic growth . it provides world-wide recognition from the region . as demonstrated in a recent public opinion survey, the region supports it GRADES AND STRENGTHS: Evaluation FaClOr Grades Weighted Points Expected Results Acceptability -Stakeholders Acceptability-Political Feasibility Manageability-Cost Manageability -Control- Entry Manageability-Ease of Implementation Manageability- Planning Manageabil ity-Contro I-On -Going Overall Grade A A B D A B 34.5 18.1 13.5 5.1 3.5 3.5 C C B+ 2.7 1.3 82.3 B-17 I. i ~.. : .;-! i.' " 008 ~: t ^ " \ , I t 1 ; I r r I t , , E i t ! i j J ; I I I l I t , ~ I, " :r . . Appendix B Regional River Project Overall Grade: B+ (82) Coordinating Responsibility: Chesterfield County #3 of 20 CATEGORY: Regional Quality Enhancement SCDPE: This initiative includes a brochure, a plan, and a River Festival. The original scope included: . tie in historic resources-battlefields and plantations . tie in to outdoor history theme park and museums DISCUSSION POINTS: . this project would tie in other river attractions with the Richmond Riverfront Development . it would use the river as a means of transport between the river attractions . the project would spur other activity, such as the Riverfront Festival and fishing events, and would provide leverage with other groups and events . this initiative is not expensive ACTION: 1. Send the committee's recommendations to the James River Regional Task Force for implementation FORCES THAT OPPOSE THE SUCCESSFUL IMPLEMENTATION OF THIS INITIATIVE: . the river project competes with other regional initiatives for time, energy, and satisfying the region's needs FORCES THAT SUPPORT THE SUCCESSFUL IMPLEMENTATION OF THIS INITIATIVE: . the river is widely acknowledged as an important untapped resource of the region GRADES AND STRENGTHS: EvaLuation FaClor Expected Results Acceptability -Stakeholders Acceptability-Political Feasibility Manageability-Cost Manageability -Control- Entry Manageability-Ease of Implementation Manageabil ity - Planning Manageabil ity -Control-On -Going Overall Grade B-25 Weighted Grades Points A 34.4 A 18.1 B 13.6 D 5.1 A 3.5 C 3.2 C 2.3 C 1.4 B+ 81.6 I ~ f~ " t:~ }~ ~( i'~ pi t,;.: r ~ n ~t. ~~; ~' ~; tii y~ 1" ~~f' ~; E" ~'\' t f~f: ~~~ ~ fit. i~ ,. l'( ~~ ~~' ;~( ,.,. ~ :;t '<{l ~~~ :~' ~I' ~ ~ tt ,,, fl, t1 "' t:t:. :~,: !~ ';' !~ .,' ':. ~' ~ L ~ { l: r , 1~ c 009 I ~ I ; ~: . tl..ppendiX B Regional Convention Center Overall Grade: B (78) Coordinating Responsibility: City of Richmond #4 of 20 CATEGORY: Regional Quality Enhancement SCOPE: The scope of this initiative is to expand the Richmond Centre. The original scope included: . convert MRCVB structure into an "authority" (a business unit with commission, etc.) media blitz . responsible for promotion, marketing, facility . turn over Richmond Centre to the authority . seek expansion DISCUSSION POINTS: . the Richmond Centre is currently fully booked . the expimsion should be envisioned as an investment for the '90's and beyond . the expansion is sized by market need and site capacity . cost is estimated at $70M, but will probably approach $100M, and that doesn't include parking and infrastructure costs . return on investment after 5 years is estimated at $72M per year . debt service, including subsidy, will probably be between $10M and $UM . ideally, the Centre would be owned by the state and operated by the community ACTION (SHORT TERM): 1. Before the November meeting, draft a resolution to (a) evaluate the expansion of the Richmond Centre to meet market needs, (b) consider converting the MRCVB structure into an "authority" (a business unit with commission, etc.), and (c) add four financial directors and others, such as industry experts. The resulting governing body should: a. develop a quick governing arrangement and a quick pro-fonna that assesses the impact of various levels of occupancy taxes, state ownership, and revenue bonds b. assess the costs of operating the authority or governing body c. provide for marketing and capital d. recommend a financing strategy, and seek funding of 50% by the state e. seek a partnership with the hotel and hospitality industry FORCES THAT OPPOSE THE SUCCESSFUL IMPLEMENTATION OF THIS INITIATIVE: . the cost of expanding the Centre -continued B-35 01.0 I ~. ~,,, ";'- .~{- .!. [;: r'~ ~~ ' ~"r t ',', :,~, ," <t ~~' ~>: ;- f r.." X':~. r ~Z l~ [i ,.. t :"H .:; v ~.: h. t., .' .,' :1-. tr F ~.~ ~ ~ .. .. ~. '; . , r,'!' ( .: :;) :1 ~ _0', c~ ",: "~'t "=~ ~ ,::~..::~': :~:;~:: :;..~~~~::.:.!. ~~:.:.:. ::-:.;-, . Planning Support for Regional Services . FORCES THAT SUPPORT THE SUCCESSFUL IMPLEMENTATION OF THIS INITIATIVE: . the Governor's present tourism initiatives . the long-tenn economics of the situation . the expanded Centre will complement the Biomedical Park and the Riverfront Development initiatives GRADES AND STRENGTHS: Evaluation Factor i I I I I ] I ',I j I I , I 'I I J I ! i i i , i I I I Expected Results Acceptability-Stakeholders Acceptability- political Feasibility Manageability~Cost Manageability - Planning Manageability -Control- Entry Manageability-Ease of Implementation Manageabil ity _Control-On-Going Overall Grade j . I 1 1 : .j. i " 'j B-36 Grades A B B D A. A B C B Weighted Points 34.5 13.6 12.2 5.1 4.3 3.5 3.5 1.4 78.1 011 .;:~~( . '~'i .' ;i ", . . Appendix B Regional Water Planning Overall Grade: B (75) Coordinating Responsibility: Henrieo County #5 of 20 CATEGORY: Regional Quality Enhancement SCOPE: Water planning addresses the source of water supply, water treatment, and water distribution. The original scope included: . comprehensive long-term strategy . create an authority? DISCUSSION POINT: There was little discussion; all the participants understood this initiative and its wide support throughout the region. ACTION: 1. Prepare a resolution by November, 1994-CEO's direct the City and County Managers to formulate a water planning committee, to include the Public Utility Directors of Chesterfield, Hanover, and Henrico Counties, and the City of Richmond. FORCES THAT OPPOSE THE SUCCESSFUL IMPLEMENTATION OF THIS INITIATIVE: . none; this initiative has very strong regional support FORCES THAT SUPPORT THE SUCCESSFUL IMPLEMENTATION OF THIS INITIATIVE: . strong regional support for water planning GRADES AND STRENGTHS: Evalualion FaclOr Grades Weighled Points Expected Results Acceptabil ity -Stakeholders Manageability-Cost Acceptability-Political Feasibility Manageability-Ease of Implementation Manageabi lity -Control- Entry Manageability- Planning Manageabil ity -Control-On-Going Overall Grade B A B C B 25.8 18. I 11.6 8.2 3.5 A B C B 3.5 3.2 LA 75.3 " B-41 012 , .J I , . Appendix B . Regional Juvenile Justice Services Overall Grade: B (75) Coordinating Responsibility: City of Richmond #6 of 20 CATEGORY: Public Safety ,', SCOPE: Provide the region a continuum of coordinated intervention services for adjudicated delinquent youth to reduce the juvenile crime rate. The original scope included: . detention facilities, boot camp . residential and non-residential homes and learning centers DISCUSSION POINT: . to be implemented successfully, this initiative must have the strong support of the region's juvenile judges ACTIONS: 1. Evaluate the City of Richmond's continuum program for implementation throughout the region; seek consideration of this initiative by the Juvenile Crime Committee of the Regional Crime Commission 2. The Richmond city program staff should make a presentation on the city's continuum program to the Chairman of the Juvenile Crime Committee in the near future, and brief the region's Chief Juvenile Judges as soon as possible. 3. Coordinate this initiative with the Juvenile Crime Committee of the Regional Crime Commission FORCES THAT OPPOSE THE SUCCESSFUL IMPLEMENTATION OF THIS INITIATIVE: . public sentiment FORCES THAT SUPPORT THE SUCCESSFUL IMPLEMENTATION OF THIS INITIATIVE: . the escalating juvenile crime rate GRADES AND STRENGTHS: Evaluation FaclOr Weighted Grades Points A. 31.17 A- 16.7 B- lOA C- 6.9 A 304 C 2.3 C- 2.0 C- 1.2 B 74.6 Expected Results Acceptability -Stakeholders Manageability-Cost Acceptability- Political Feasibility Manageability-Control- Entry Manageability- Planning Manageability-Ease of Implementation Manageability -Control-On-Going Overall Grade B-49 , i- I. f: h l;i' ,. " U: P.' ri ;.,! ;;';' f::' ~ r,," ,- t.fj i'::- r'~ k~: ~} ~:~. L~: t" <L L g< h: t'-,., t' m' ~,".,,' ~;- ~. (i ~.? ~:' V ~ : I' ( i.:. i; ;"" ,. i' 01.3 -, i t r~ f. I:,' " [ i' ~; I, f'. " [~ p .:,) . . . . Appendix B Regional Public Safety Overall Grade: B (75) Communications System Project Coordinating Responsibility: Chesterfield County #7 of 20 CATEGORY: Public Safety SCOPE: Determine the technology necessary to provide two-way, car-to-car, radio communications among all police, fire, and medical vehicles in the region. The original scope included: . regionalize communications . car-to-car communications DISCUSSION POINTS: . a public relations approach is needed to educate the public on needs and capabilities . localities would have to be committed to the project to ensure that all goals are met . some localities may have difficulty participating in this initiative in the short term because they have recently upgraded their public safety radio systems . compatibility of the region's existing systems would be examined in a technical study to be conducted by a consulting firm . upgrading technology is expensive ACTIONS: 1. Establish a Task Force for Public Safety Communications. The task force will: a. perform a connectivity analysis (estimated at $10K-$15K per jurisdiction) . b. get an RFP ready for award by January, 1995. 2. Seek a dedicated regional funding source (this action will be pursued by' the City and County Managers, not the task force) FORCES THAT OPPOSE THE SUCCESSFUL IMPLEMENTATION OF THIS INITIATIVE: . the magnitude of the cost of providing connectivity throughout the regIOn . technology advances-future developments will be better and cheaper FORCES THAT SUPPORT THE SUCCESSFUL IMPLEMENTATION OF THIS INITIATIVE: . the need for public safety vehicles to communicate throughout the region . this system would enhance crime prevention initiatives -continued B-57 014 ..;;i. . Planning Support for Regional Services .. ... GRADES AND STRENGTHS: Evaluation Factor Expected Results Acceptability-Political Feasibility Acceptability _Stakeholders Manageability-Cost Manageability -Control- Entry Manageability-Ease of Implementation Manageability - Planning Manageabil ity -Contro l-On-Going Overall Grade B-58 . Weighted Grades Points B 28.6 A 16.3 C 9.0 C 7.8 A 3.5 B 3.5 B 3.5 B 2.3 B 74.5 015 1./1, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1.....- of...L.. Meeting Date: November //. 1994 Item Number: Subject: DEFERRED Worksession on Revenue Forum County Administrator's Comments: No Action Requested County Administrator: A BoardAction Re~uested: Summary oflnformation: The County has held semi-annual Revenue Forums to which outside economists, businessmen, and academicians are invited; Tlhis panel holds an'open discussion with the county's management team regarding current and future economic condition~. The input obtained from the Revenue Forum is very valuable, as ecnomic conditions largely determine how revenues are budgeted. preparer:~~~1~ / (J 'Ja:;jt, oJ :' ~~~tegmaier Attachments: II Yes D No Title: Director, Budget and Manaqement I # 01.6 . . ~ ~ ~ ~ 0> 00 ON ~ 0> I N 0 N ~ )> <:.... -.-_.",,. CO 00 0 en '.- ~ 0 ~ I 0 ~ ~ ~ N ~ ~ ce. [~ ~ffi .g' ~ ~ 'a. S. <0 i<O ~ 01 !a a. m ~~ i~ co 01 01 '-I . ~ CJ:I 0> ~ ~ . 01 .' . / cq . .': ,.. ., (ftr nO ::rO ~ . OJ co" CD en ~OJ qco en en ~~ ,...q '~.' 017 .. :~ .;" " . ":j;;', . . -L I\) w ~ ~ ~ 01 0 0 0 0 0 0 (J1 ~ "0 co..e >:R. .. 0 0 ~ OJ g. .., ~ 0 ~ r ~ OJ CD 0 ~ Dl ~ 0 - 0 C- OJ CD I\) Ql s:u .., c. + CiS' OJ C- () W e (J) ~ :T CD CD ~ 3 ~ ,. Dl CD CD .. :J ~ OJ ~ - CD 01 I )> a. CD e OJ <0 <t 0') en' e co !a. I OJ I (f) CD ~ ~ ~ et :::) m ::3. ~ 8 01 ~ ~ ~ 0 ~ C :T 3 0 0 co :::) a. ~ .. ...... fS D) ~ '-' ..' .. en .. ~ ". ' . ,. .. .. .. ,e , ~ 01.8 .' \,.' "'~i j ~" ; 019 .. . 0 -L I\) U) ~ -L . ~....... ............-~..6.'r:i ;t en 0 -. c ::J -L en CO ~ ~ - I\) a. (1) en ." OJ Q) -L 3 ~ - c: -. - '< -- -.t. a. . -L CO ~ 0)' -- OJ - ::J c 0 -. I c: ~ CO -. ::J CO -" "'0 ~ 0 -C ~ Q) 3 - CD ;l;I: en CJ) i ::J .... - c. 3 Q) .., -. ~ ..... -L en ..~ ~ ..."..., -- OJ i-L m -. i~ - C/) .. CD 020 1 -i,u.'M. ...:'. ",,-._~~) " Housing Starts '*', Beginning of fiscal year . looked good. Number of new single-family building permits up nearly 60/0. ~ . Recently, have seen trend . turn. · Year-End may show decline in . . number of single family building permits. I" . ,. ,. 022 . ~ -. . . U/fi& . REGIONAL INITIATIVES PRESENTATION TO CHESTERFIELD COUNTY BOARD OF SUPERVISORS NOVEMBER 22, 1994 ." . . BACKGROUND o In March 1994, CEOs agreed to begin process to identify next round of regional opportunities o Assignment given t~ CAD's o CADs contract with Decisions & Designs, Inc. (DDI) o 18 officials from Chesterfield, Hanover, Henrico and Richmond work with DDI .' . . DECISION ANALYSIS PROCESS Phase I: Workshop I - Identify Projects Phase II: Workshop II - Evaluate and Rank Projects Phase III: Information and Data Collection , Phase IV: Workshop III -Review Information/ Develop Action Plan f . . PHASE I WORKSHOP I - IDENTIFY INITIATIVES Proposed 20 new initiatives for possible consideration o Initiatives fell into 4 major categories: Regional Quality Enhancements Public Safety Transportation Human Services . . REVIEW OF 20 PROJECTS o Regional Crime Prevention Initiatives o Regional Amateur Sports Complex o Regional River Project o Regional Convention Facilities o Regional Public Safety Communications System o Regional Water Planning . . 20 PROJECTS (cont'd) o Regional Juvenile Justice Services o Permanent Home for Governor's School o Regional Emergency Medical Services o Regional Public Transportation Strategy o Regional Public Health Services o Regional Development District for Rt. 1 o Regional Opportunity Fund . . 20 PROJECTS (cont'd) o Regional Geographic Information System o Regional Social Services o Economic Development Protocols o Complete Richmond Beltway o Downtown Intermodal Transportation o Standardized Ordinances in Region ,0 Regional Strategy for Homeless Services . . PHASE II WORKSHOP II-EVALUATION FACTORS Overall Managea bility Acceptability Control Political Feasibility Entry - Stakeholders Cost Expected Results Planning On-Going Ease of Implementation . . IMPORTANCE WEIGHTS RUNNING EVALUATION FACTORS WEIGHT TOTAL Expected Results 34.5 34.5 Acceptabili ty -S takeho Iders 18.1 52.6 Acceptability- Political Feasibility 16.3 68.9 Manageability-Cost 15.5 84.4 Manageability-Ease of Implementation 4.7 89.1 Manageab ili ty - Plannin g 4.7 93.8 Manageabili ty -Con tro 1- En try 3.4 97.2 Manageabili ty-Control- On-Gain a 2.8 100.0 b Total 100.0 " . o vera/I ResuJts- Complete List of InifjatNes INITLA.. TIVE Front Runners Regional Crime Prevenrion Initiatives Regional Amateur SpOIlS Complex Regional River Project Regional Convention Facilities Regional Public Safety Communications System Regional Water Planning Regional Juvenile Justice Services Others Permanenr Home for Governor's School Regional Emergency Medical Ser/ices System Regional Public Transportation Strategy Regional Public Health Services Regional Developmenr District for Route I Regional Opporrunicy Fund Regional Geographic Information System Regional Social Services Economic Developmenr Protocols Complete Richmond Beltway Downtown lmermodal Transp. for the Region Standardized Ordinances in the Region Regional Strategy for Homeless Services WEIGHTED AVERAGE GRADE SCORE A 96 B 82 B 82 B 78 B 7S B 7S B 7S . . . . . . . . . . . . . . . . . B 71 B 69 B 64 C S8 C S4 C S4 C S3 C S2 C S2 C 46 C 46 C- 42 D+ 36 . . INITIATIVES SELECTED FOR ADDITIONAL STUDY INITIATIVE WTD AVG GRADE SCORE Regional Crime Prevention A 96 Regional Amateur Sports Complex B 82 Regional River Project B 82 Regional Convention Facilities B 78 Regional Public Safety Communications System B 75 Regional Water Planning B 75 Regional Juvenile Justice Services B 75 .. . . PHASE III - INFORMATION/DATA COLLECTION Prior to Workshop III, spent 3 months preparing an indepth study on feasibility of implementing the top 7 initiatives PHASE IV WORKSHOP III - REVIEW INFORMATION DEVELOP ACTION PLANS Met in October to review feasibility studies and develop proposed action plans . . Action Plan - Regional Crime Prevention Initiatives o Reconstitute the working group to focus on de- veloping a coordinated implementation strategy for initiatives that came out of the Regional Crime Summit and the City's Crime Summit (Seek guid- 'ance on coordinating Richmond Community Corps and Volunteer Academy) o Short term goal - implement two fingerprinting programs recommended by working group. o Cost - $240,000 (fingerprinting programs) . . Action Plan - Regional Amateur Sports Complex o Support bringing Olympic Festival to Richmond o Finalize cost sharing formula between localities to finance construction of the natatorium o Draft resolution for adoption by Boards/Council of 4 localities in October o Seek State support for project in 1995 session o Have financing in place by April 1995 o Cost - $15 million (localities share) . '. . . Action Plan - Regional River Project o Endorse recommendations from the working group to develop a brochure (colorful illustration) of river sites and access routes, develop a river plan focusing on tourism, recreational and public access and host a weekend river festival with events and activities interconnected by river boats o Forward recommendations to the James River Task Force for implementation o Cost - $285,000 (Brochure - $60,000, Plan- $125,000 and Festival- $100,000) , 'I ,t . . Action Plan - Regional Convention Facilities o Develop a pro-forma addressing scope and fea- sibility of expanding the Richmond Centre (In- clude finance directors from the 4 localities) o Study feasibility of reconstituting MRCVB into regional authority with oversight for facilities o Seek endorsement from hotel and restaurant lobby for financing support for expansion o Short term goal - Boards/Council of 4 localities to adopt resolution supporting expansion o Cost - $70 million to $100 million ( does not in- clude parking or infrastructure costs) I (I_i . . Action Plan -Regional Public Safety Communications System o Establish a PIS Communications Task Force o Conduct a communications study to assess con- nectivity Idevelop future opportunities o Have RFP prepared by January 1995 o Seek a dedicated regional funding source for the future system o Cost for study - $40,000 to $60,000 (to be shared by localities) '_ I I ) . . Action Plan for Regional Water Planning o Formally establish a Regional Water Planning Committee to include Utilities Directors from the 4 localities (Resolution to be developed for adop- tion by Boards/Council of 4 localities) o Cost - None '. I . J. . . Action Plan -Regional Juvenile Justice Services o Coordinate effort under the Juvenile Crime Committee of the Regional Crime Commission o Endorse the City's Continuum Program and consider expanding to other localities in region o Make a presentation on the City's Continuum Program to Juvenile Crime Committee, Chief Juvenile Justice Judges and conduct educational program for program staff throughout the region o City to hire a Juvenile Justice Planner o Cost - To Be Determined ~ J . ~l . . NEXT STEPS o Made presentation to Regional Leadership Group last week o Each locality to review report with elected officials o Receive feedback on Top 7 priorities o Present results of feedback to Regional Lead- ership Group in January 7.b, -. Meeting Date: November 22, 1994 CHESTERFIELD COUN~ BOARD OF SUPERVISORS AGENDA Page .1... of 3,... Item Number: 7.B. Subject: Deferred Streetlight Installation Cost Approval County Administrator's Comments: County Administrator: ~ BoarllAction Itetlfuested: This item requests Board approval of a deferred Streetlight Installation Cost in the Matoaca District. SummaryofInf0rmaticm: Streetlight requests frGlm individual citizens or CIVIC groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with . an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparer: 1'.M/JJ c.UI~ Title: D. · Irector Environmental Engineering Richard M. McElfish, P.E. Attachments: _ Yes D No I · 0241 ~"." v CHESTERFIELD COVN BOARD OF SUPERVISORS AGENDA Page 1:. of a. Summary of Information: (Continued) 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. MATOACA DISTRICT: * Deferred from the October 12, 1994, Board meeting Brookridge Road, in cul-de-sac Cost to install light: $4,976.78 Does not meet minimum criteria for intersection or vehicles per day. Matoaca Streetlight Funds Requested Effective Balance Forward Expenditure Balance Remaining $19,508.00 $4,976.78 $14,531.22 1# 025 e STREETLIGHT REQUEST Matoaca District . <REQUEST RECEIVED: February 2, 1993 ESTIMATE REQUESTED: February 2, 1993 ESTIMATE RECEIVED: June 21, 1993 DAYS ESTIMATE OUTSTANDING: 139 COST TO INSTALL STREETLIGHT: $4976.78 NAME OF REQUESTOR: Peter Smith ADDRESS: 4655 Brookridge Road, Chesterfield, VA 23832 PHONE NUMBER: HOME - 744-8034 WORK - 786-4381 c==J REQUEST IS LOCATED AT THE INTERSECTION OF o REQUEST IS NOT AT AN INTERSECTION. Brookridge Road, in cul-de-sac REQUESTED LOCATION IS c==J A POLE ALREADY EXISTS AT THIS LOCATION. POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Not Qualified, location not an intersection Not Qualified, less than 400 VPD Qualified COMMENTS: Requestor notes that this installation would help to curtail nocturnal activities in this cul-de-sac. This request was deferred at the July 28, 1993; the January 12, 1994; the April 12, 1994; and the October 12, 1994 meetings. Cost noted is the latest received from Virginia Power. Attachments? Map 026 .'""" S~et Light Request M_ November 22, 1994 J; 6> c> ~;Pf' 0~G (1/, <<3 o RO Thi.r ""'" ;.. . copyrig/llrd prodMl:t of 1Jut CMf1U/i<ld COunty GIS Office. ~ ~ ~ iCALE 1 .' 7498 UP.JIIIlJ ",..,7_ =:J 1 - ~ "Z4.7J ,.., This 11Ulp shows citizen requested streetli/(ht installations in relation to existing streetlights. Existin/( streetli/(ht information was obtained from the Chesteljield County Environmental Engineering Department. Street Light Legend ~ existing light . requested light ... " .Il, - CHESTERFIELD COUNT_ BOARD OF SUPERVISORS Page ....!.....of:~l AGENDA Date: November 22, 1994 Item Number: 8.A. Subject: Adoption of the 1995 Legislative Program and to set a public hearing for December 14, 1994 as required for Charter Amendments contained in the Legislative Program. County Administrator's Comments: Jt~~.j Uk- IV tf- ~"~r r- ~ cV>>21U1~~, County Administrator: ~ BoanlAction Requested: To adopt the 1995 Legislative Program. December 14, 1994 on Charter Amendments. Set a public hearing for Summary of Information: The Board of Supervisors and the Legislative Delegation met in a work session on November 9, 1994 to discuss the proposed Legislative Program. The changes recommended in that session will be incorporated into the program. Staff recommends that a public hearing be held on December 14, 1994 as required for the proposed Charter Amendments. Preparer: j)fu ,;J da dd- Title: Assistant County Administrator Doris R. DeHart Attachmen ts: II Yes D No 1# 028 . . 1995 LEGISLATIVE PROGRAM . ---,-_. .-'.-.-~-"'-:"'.-:<:-,..:'_,........ CHESTERFIELD COUNTY, VIRGINIA PROVIDING A FIRST CHOICE COMMUNITY THROUGH EXCELLENCE IN PUBLIC SERVICE 1." 029 . - TABLE OF CONTENTS I. CHARTER AMENDMENTS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 II. ADMINISTRATION OF GOVERNMENT. . . . . . . . . . . . . . . . . . . . . 3 III. FINANCE, . . . . . . . . . . . . , . . . . . , . . . . . . . . . . . . . . . . . . . . . . 6 IV. PUBLIC SAFETY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 V. COMMUNITY DEVELOPMENT. . . . . . . . . . . . . . . . . . . . . . . . . . .9 VI. SUPPORT/OPPOSE LEGISLATION. . . . . . . . . . . . . , . . . . . . . . ,10 030 . . 1995 LEGISLATIVE PROGRAM CHARTER AMENDMENTS 1. Amend 6.7 of the County Charter to include the County Administrator on the committee which recommends the appointment of the Chief of Police. Rationale: Under the County Charter, the Chief of Police is appointed by the Board of Supervisors on the recommendation of a committee made up of one member of the Board of Supervisors, one citizen and one member with police experience appointed by the Board. This amendment would add the County Administrator to the committee. The County Administrator should be a member of the committee since the person selected by the Board will be under the supervision of the County Administrator. 2. Amend the County Charter to specify that the County Administrator appoints the Assessor. . Rationale: The County Charter is currently silent on the appointment of the Assessor. 3. Amend the County Charter to provide for the special election of a Board of Supervisors member should a vacancy occur during a Board term, The election would be by special election or if within ninety days of a general election at a general election. In addition, the vice-chairman would automatically succeed to chairman if the chairman's position is vacated for any reason. Rationale: The Charter currently provides that vacancies on the Board of Supervisors are filled by majority vote of the remaining Board Members. This amendment would provide for the popular election of a Board member to fill the vacancy. 4. Amend the County Charter to permit election of school board. Rationale: The current school board selection procedure in the County Charter could be read to make school board election law inapplicable to the County because the Charter provides for appointment rather than election. This change was recommended by Delegate Watkins. 031 1 . . . 5. Amend the Charter to provide that all elections for County supervisors would be "non-partisan." Rationale: Under a "non-partisan" election system, there would be no party nominees and candidates for supervisor would qualify for placement on the ballot by submission of a petition with a sufficient number of signatures of qualified voters. The ballots would not indicate any party membership. 032 2 . . ADMINISTRATION OF GOVERNMENT 6. Amend the definition of farm animals to include exotic and wild animals. Rationale: Last year the General Assembly provided for a separate personal property tax category for wild and exotic animals. Because of the separate tax category, the owners will require record keeping and inventorying of animals. It would be more efficient if the General Assembly provided for an absolute exemption for exotic and wild animals. 7. Amend 11-37 of the Code of Virginia to allow localities the option of advertising requests for proposals (IRFP's") in the newspaper instead of requiring such advertising. The Virginia Public Procurement Act currently gives localities this option for the advertisement of competitive sealed bid projects. Rationale: The amendment would put advertising requirements in line with current advertising requirements for sealed bids. 8. Study the possibility of allowing, at the option of localities, local government employees to convert unused sick leave to service credit for VRS. Rationale: Currently, retiring employees can receive a maximum of $2,500 for unused sick leave which is often significantly less than the total sick leave hours accumulated, This amendment would permit localities to allow their employees to convert unused sick leave into VRS service credit and be a greater incentive to accumulate unused sick leave. 9. Amend 19.2-389 of the Virginia Code to allow police departments to provide limited information from VCIN records to local Commissioners of Revenue, Treasurers and the Ucense Inspectors. Rationale: Allowing limited access to VCIN records would permit Commissioners, Treasurers and Ucense Inspectors to enforce vehicle regulations on out of state vehicles. Under the amendment, access would be limited to the name of the owner of the vehicle.,and make/mOdel of the vehicle. 10. Set Standards for local government electronic data storage to include optical scanning. Rationale: The purpose of this request is to allow the use of optical scanning as an alternative to microfilming. The state librarian does not accept optical scanning at the present time. 033 3 . . . 11. Umit the use of "non-suits" in civil cases. Rationale: This proposed amendment would encourage plaintiffs in civil suits to finish a civil case once it has begun. Currently, plaintiffs may non-suit their cases with no consequences up until almost the end of the suit when it may be clear that the suit is lost. The amendment would require plaintiffs to pay all costs and attorney's fees incurred by a defendant if a non-suit is taken after the plaintiff's case has been presented. 12. Provide by statute that affidavits, depositions and exhibits may be used to support summary judgment. Rationale: The current Virginia rules of civil procedure preclude the use of affidavits, depositions and exhibits to a party in a civil lawsuit. This restriction makes it extremely difficult for a circuit court to grant summary judgment for either the plaintiff or defendant even if the facts in a case are not in dispute. Most states and all federal courts permit the use of affidavits, exhibits and depositions to establish that summary judgment should be granted. 13. Amend 8.01-261 (2) to provide that preferred venue for civil suits against local government employees is the locality where the injury occurs. Rationale: Plaintiffs are now regularly suing Chesterfield officials in adjoining jurisdictions for automobile accidents that occur in Chesterfield County during official business merely because a passenger in the car may live elsewhere or regularly engage in business elsewhere. Chesterfield accidents involving Chesterfield officials should be properly heard by Chesterfield juries who are most familiar with circumstances within the County. 14. Clarify the Code of Virginia provisions and regulations governing VRS eligibility and disability and give localities the authority to contest VRS disability determinations. Rationale: This area of law is confusing and poorly defined. Localities cannot currently contest disability determinations made by VRS even though the locality pays the disability award. Localities should be permitted to contest such determinations in the same manner as they can contest workers' compensation disability determinations. The definition of disability should be revised to insure that applicants for disability must be disabled from any work, not just the job they previously held. 034 4 . . Amend Virginia Freedom of Information Act to allow recovery of the capital cost of GIS system if the information is requested by someone other than the landowner. Rationale: Geographic information systems are extremely expensive to develop. Localities must have a way to recover this capital cost of GIS system from users of the GIS system. Virginia Freedom of Information Act will not permit recovery of these costs. 16. Amend the definition of "meeting" to allow a quorum of governing bodies to attend meetings of local organizations where no action can be taken without the formalities required within the Freedom of Information Act. Rationale: Frequently a quorum of the Board of Supervisors will attend meetings of local organizations such as the Business Council. It is unproductive to require adjourning to these groups or keeping minutes as is required for formal "meetings" , so long as no action can be taken as a governing body. 035 5 . . FINANCE 17. Designate juvenile court children as "mandated" for purposes of funding under the Comprehensive Services Act. Rationale: The Comprehensive Services Act requires the pooling of funds to provide services for at.risk youth. These pooled funds must be used first for "mandated" children referred from the school system and Social Services. Those referred from the courts are not "mandated" and may require 100% funding by the locality if all the resources in the pool are required for mandated children. Designating these children referred from courts as "mandated" within the meaning of the statute would eliminate an unfunded state mandate on localities. 18. Redefine the term "regional training academies" to include local academies that provide law enforcement training on a contract basis with local or state law enforcement agencies. Rationale: The State provides funding for regional training academies such as Crater training facility but does not fund other academies where mandated training is conducted for local or state police agencies. 19. Amend the Code of Virginia to allow high growth localities the option of imposing impact fees for new residential construction instead of cash proffers. Rationale: This would provide an additional mechanism for localities to finance needed public facilities and would not impose a burden on existing citizens through increased tax rates. 20. Add a section of the Code of Virginia to permit localities to accept cash proffers from developers when they submit their subdivision plat for review. Rationale: Presently, Virginia law allows the County to accept cash proffers to be used for public facilities in connection with rezoning. Chesterfield has implemented a cash proffer policy with regard to residential rezoning. This system has worked well for the County but has limited application. This proposed section would broaden the reach of the cash proffer policy by allowing localities to accept cash proffers at the subdivision approval stage and will ensure that the funds for facilities necessitated by the subdivision are provided for by the subdivision. 036 6 . . . 21. To allow a real property exemption for the Millwood School pursuant to 58.1-3650 of the Virginia Code. Rationale: The County has received a request for a real property tax exemption for the Millwood School, a private, non-profit school in the Midlothian area of the County . 22. To allow a real property exemption for Prestonwood Properties, Inc., Ridge Run Terrace Properties, Inc.; and Alternative Community Properties, Inc. Rationale: The County has received a request for a real property tax exemption from three corporations who own group homes for the mentally retarded. These homes are operated under an agreement with the Chesterfield Community Services Board. 037 7 . . PUBLIC SAFETY 23. Amend 46.2-1309 of the Code of Virginia to add the following provision: "Officers and/or school crossing guards may use supplemental traffic direction devices in conjunction with hand and whistle signals, such as hand held stop or go signs." Rationale: Current law only allows crossing guards to use hand signals and whistles to direct traffic around schools. Signs will provide clearer and safer direction to both school children and the driving public. 24. Amend the Code of Virginia to allow juveniles age 16 or above to be sentenced to local correctional facilities for misdemeanors. Rationale: There is a need to permit judges to have discretion, when public safety is involved, to sentence juveniles to local correctional facilities if the juveniles have exhausted the juvenile system and continue their criminal behavior, 25. Amend the Code of Virginia to allow local governments to charge up to the actual direct costs for concealed weapon permits. Rationale: The General Assembly has capped the amount local governments can charge for concealed weapons permits at $20. The actual cost for the County to investigate and issue a concealed weapon permit is approximately $45, which does not include staff time to conduct background investigations. 26. Amend Police and Firefighters Bill of Rights to provide that locality may include additional charges after investigation of misconduct. Rationale: Under the Bill of Rights, once an employee is charged with an employment-related offense, a locality is precluded from including additional charges which may be discovered during the investigation of the original charge. Localities should have the authority to charge employees with all offenses appropriate. 038 8 . . COMMUNITY DEVELOPMENT 27. Amend the Code of Virginia to authorize the County to receive Congestion Mitigation Air Quality ("CMAQ") funds directly in the highway allocation process so the locality can accelerate the design, right-of-way acquisition, and construction of CMAQ projects. Rationale: Currently, the implementation of these projects is the responsibility of VDOT after the MPO designates which projects receive funding in the non- attainment areas. If the County were authorized legislatively to implement the projects after receiving VDOT. FHWA and FTA approval, the projects could be completed more quickly. 28. Amend 33.1-75.1 of the Code of Virginia to grant the County the authority to proceed with the design, right-of-way acquisition, and construction of Chesterfield road fund projects once the allocation of funds is approved by the Commonwealth Transportation Board. Other restrictive clauses relating to time of completion of the project should also be removed, Rationale: Currently, Chesterfield must obtain VDOT approval to proceed with Chesterfield road fund projects. VDOT must determine that they cannot proceed with the project in a timely fashion before the County can assume responsibility for a project. The time required for VDOT to determine they cannot proceed adds significant delays to project completion dates. Also, the time restrictions should be removed for projects because they are more complex than in the past and require more time to complete. 29. Amend the Code of Virginia to permit zoning inspectors to issue summonses, after written notice of a violation, to individuals who violate the County sign ordinance, Rationale: Prior to the issuance of a summons, the property owners would receive written notification of the zoning violation and would have refused to take corrective action. The enforcement process is currently delayed for up to 3-4 weeks because the summonses are served by law enforcement personnel. 30. Amend the Code of Virginia to permit zoning inspectors to remove illegal portable .signs from public rights-of-way and private property. Rationale: Currently, portable signs are allowed with restrictions and a permit in some areas of the County and are banned within many commercial areas. This proposal would allow the County to remove the signs if the owner refused to remove them or there were repeat violations at the same location or business. This proposal would improve safety as well as the attractiveness of the commercial areas of the County. In addition, enforcement workload would be decreased because inspectors would not have to continually go back to the same locations. 039 9 . . SUPPORT/OPPOSE LEGISLATION 31. Support legislation which would fund the continuation of benefit reimbursement for constitutional officers. 32. Support an amendment to the Appropriations Act which provides $5 million for the Olympic Festival in the Richmond Metropolitan area. 33. Support legislation/appropriations which allow for the operation and funding of satellite campus facilities for Virginia Commonwealth University, Virginia State University and John Tyler Community College. 34. Support expansion of Enterprise Zone legislation 35. Support legislation/appropriations which support the VCU Engineering School. 36. Support legislation which implements the Regional Crime Summit Initiatives and the Governor's proposal for the abolition of parole. 37. Support measures to increase the reimbursement for state prisoners in local jails if state prisoners are not removed on schedule. This could provide an incentive for the state to comply with the law requiring removal of state prisoners from local jails and bring reimbursements more in line with actual local expenditures. 38. Support recommendation of the legislative committee on bingo/raffle regulations. 39. Support any legislative requests which fully fund the standards of quality, equalize State sales tax distribution, or provide State funding for construction and renovation of school facilities. 40, Support an amendment to the Appropriations Act which provides $10 million in fiscal year 1996 to the Capital Region Airport Commission to support development efforts at the airport. This program will require a total of $40 million over four years. 41. Support legislation to amend 58.1-3916 of the Code of Virginia to clarify that penalties and interest, based on the final assessment, shall be calculated from the normal due date for the tax payment. 42. Support legislation which institutes a $3 Court Technology fee on deeds, wills, releases, and judgements to defray costs of implementing technology improvements in Circuit Court Clerk's offices. 43. Support increased penalties against those who assault pOlice officers. 040 10 ;; BOARD OF SUPERVISORS e( CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 e: .~. 1 "".~;:. J.L. MCHALE, III. CHAIRMAN BERMUDA DISTRICT ARTHUR S. WARREN. VICE CHAIRMAN CLOVEn HILL D!STRICT COUNTY ADMINISTRATOR LANE B. RAMSEY HARRY G. DANIEL DALE DISTRICT FREDDIE W. NICHOLAS, SR. MATOACA QISTRICT EDWARD B. BARBER MJDLOTHIAN DISTMICT MEMORANDUM TO: The Honorable Members of the Board of su~ervisors / 1Y~ Lane B. Ramsey, County Administrat6~~\ FROM: DATE: November 18, 1994 SUBJECT: Central Virginia Coalition Legislative Program Transient Occupancy Tax I have attached a copy of the final draft Legislative Program for the Central Virginia Coalition (CVC). This version has been refined from the topics presented at the October meeting at the Airport. The Board will be requested to adopt the program at the November 22nd Board Meeting. In addition, the County has been requested to consider adding to the 1995 Legislative Program a request for the General Assembly to increase the cap on the Transient Occupancy Tax from 2% to 6% only for Henrico, Chesterfield and Hanover. The increased funds will be earmarked for travel, tourism and promotion of business. Please let me know your thoughts on both of these items and if you would like the Transient Occupancy request included in the County/s 1995 LegiSlative Program. LBR/de ~tachment Providing a FIRST CHOICE community through excellence in public service. CD ~a -~ ..;, . . Draf~ November 14, 1994 CL~TRAL VIRGINl..\ CO."'-LIT10N DR..\FT 1995 REGIONAL LEGISLA EVE STA ITMENT PROTECTION OF LOCAL SOlJRC"....s OFREV&'it'E 1. .A,.S led 8ov~=ent budgets COntinue to be a:;tretc;b"xl to cl1e It=it'', ::...'!c ~ tile Gm:rr:onw~t:.'1 expe.;iene<:s only modeS"...e revenue grov.-m, ii is imperative tbat me gt'.leral assembLy proteo: all .:."Ciscing sources of revenue Iix lowl governments. One major source of reve..'1ue is the 13usine:;;s, P:-ofessional, and Ccrupat0nal Lic.=nse (BPOt) Tax, \.vbicb is C'.l1Temly under review by a legislative subcomnit<.ee. Any aJjusWlcrlrs made in t1e aC.wiillstRtiOD of this ;o.'x should be ,'c';eJ.lue neurral Oll "' loccl.lty-spcci5-; ba.:i5. The City of IIoflcw<:;ll ~tly los~ Co bv.;ru:~ re;arding ::he application or me BPOL Tax to cogeneration facuities, [Qulti.ug in a S"ubsTantia! loss of revenue. This case has ramification:.; for other Vir~a !owlitie:;. ..Any legi..,l:irive efforcS to fi..rrthe:: erodE' the e:.:iT-illS t~ base or the laced 2ovl".mmer.r;; in Ci':11rnl \/irgi~i;. ;,;e strongly op~sed oy the Cen:ra! -'/irginia Coalition. The General A.sstmbly sbould eot w..~~ any actions to re:..:l.ric: the L!se of cutre:.lI !ocal revern.:e sources. 2. House Bill 1007 Tne Ccera! VintiDia Coalmcn suooor:s lezislatlOll to amend S~jon 58.1-39 Hi of the Code of -- l.... "- Viryini1 ~ clarify thzL v..nalti~ and interest. based on the final assessment, sho!1 be calcular.eJ from the 1l0rm2.1 due date of the tax oavmenr.. , . oJ. Capiu! Need.~ of Schools Toe ee."Itra! V....:;i.nia CcilitioQ sUp[Nr..s a [ec.'U~, kr "'ppropnatJons wbicb. WJuld iliow ntiriirional tle:{ihilft'1 e..!1dfund:; for kiQjjcies to construe! or re:w\;;:ze new Of existing 5<:hool5. RCCDmmencb:i methods to achieve this could include: · increasing me amoum or",nail'Itel1a1ir.::: r~:;:ryt:: funcb pI::!' ptr~ii ($IS l:L1l1c:;"uUy), + fully Eundjng the.1iterary !ean fund or restere the original sources of revenue fOf the fund; + "",d/or include c<:.pi1.El cost> in the Stand2rds of Quality formula as a separaie component. 4. PJanf'....ing Dist.--ict Comrrtission Funding The cr<.!a.Jity of the e:onomic, socia!, and pilysical cb.ruaC"...tns"Ucs of the Commonwealth or." Y1!'ginia's Capita.i Region are widely knO'.V!1. Tne Ce!ltral \{ u-0r.'a Coalition SUPpoll:, continued rc:spansible and professional planning assisrar:~ provided to local governments through the Rich:nond R.e~onaJ and Crate:" Plnnninl? District Commis;;ioD3 as :l ffie:lSUl'e to pr€<>&Ve the ~ ~ . qmliry of life in Central Virginia. To iliis end, me CVC request tbar the General Assembly -- restOre funding to Planning District Commissions to an adequ~,~ level throughout the jtai.e, ('..lid that the Richmond Regional and Crat.:r Planning District Olmrn.issions funding be rc:stored to a level.u.ot less than thirty~ts per capiti. ..: . ~ Dr:1ft November 14, 1994 F..cONOMIC DEV'"ELOPME.J.~T 1. CUITlwuLa Tl'a=it The Central Vir~T1ia Coalition supports improvementS to me regional transporta:ti~n system, including commuter and public tD..!lsit and other racers of the multi-modal transponatiOil syst= concep'~ lncre.1sec1 mooiJir:y will improve the quality of life for Central Vrrginia citizens and enhance economic deveJc.prnent a.ctivi ties. 2. Richmond Intern:J.uon.a.l AirpoI1 and Port of Richmond As a viullink in this tnnS}XlrtariOil sysrem., the eve supportS ille ilecesSary expansion effOltS at the Richmond In=tton2..l Airport in order to po>:irjon the ~T'):Ort as a major regional c.'ll',go cew.tcr and Central ,rrrzO"ia's ecor..omic g?Ieviay. To acwmplisb. dlis goal. the eve requests the General A..ssembly to appropriare.540 million during the (l~L [UUl jars (Sl 0 million. per YCM) for the Capitol Region .-'-..ir,;ort CommissiolJ.. These funds ';vill be used to expand the terminal, concourses, parking facilities, runways, taxi';1t-ays, and cargo C2pabilities. T;le Richmond ID.::.:mational ...IJ...'?Ort hro higher growth r:ues in both p:J.Sse::lger anLl air C<lreO ac.ivirie; than any other airport in Vrrginia, Alinilionally, the eve suppoI1S continu~ sure support of the :;...rrrent 4.2% allecation of the Transporwtion Trust F'.1l1d to the CommclI"iea1th Trus[ F'.lI!d and the eligibility of dle POlL of Richmond to drew ilOUl tbt':Se iimd..s. Tht: Pore or Richmond ha.."1dles 500,000 tOns of cargo esc.n year and is an. integral part of the CenU<1l Ylrgi.nia transponanon hub. 3. Olympic F<;etiv:1l T.o.e Central Virenja CownoD. reco=;7es the value ofhostin~ the U.S. Ohmoic Festival which 1:-.: ~ ...... -.. - expected to gen.erare arre.'1dance or Qver .!OQ,coo pt:0ple .md prov1d~ n~w ',,'orid cl!l.33 spore I':lciEties for area ci";'Z~s~j to enjoy. In anticipati':m oftbe <.warding of this event to the Richmond Metropolitan area, the CVC requests the General Assembly to appropriare a minimum of 55 rnjjlion i::J. 1995 tow::rcis the design and cons~lction of the Virgipja Swi..mm.ing and Divinu Center. The fou; largest jur.sdic-Jons 'will contribute a ma..."imum of $15 [Dii1ion towards wnstruction of the cwter. . rills natatcril.!.ri1 will be the anchor fer tlle fu~L phase of me proposed Richmond Regional AmnPlJr Sports Complex. Jt)y"L~'ILE CRIMI -- - 1. Continuum of SerJices for ndinquent Youch/SHOP , Some localities in \-t,"'ginia ha"ie experie~e<:d a dramatic jncreas~ in juvenile cf,me. Revamped programs to address juvenile LJrrt:Ulk:~ are ll=:lcci. Tue Centra! "y-l!g.inia COilitiOll se->...ks continued state sUPj:Ol1 for th~ Continuum or Se:-vices fOf Delinquent Y oum Pilot Program in Ricbr:J.ond. SpeeJical.iy, the continuum redesigp's pre-<iisposirienal programs and supplements F05: dispositional s~ces Ufith COInm\ll1iry ha~ed programs including Intensive SUlJervisioil, Day Treat:nent, F:ill1i1y Group Homes, Boot Camp, SHOP, and fu'tercare fDf youthful offenders. This ... . . Draft Novem~r 14, 1394 program may be transferable to ether localities in the future. Tne State appropriated .$408,000 for ;he first yesr: (oon-residen.tia.l) and $1.3 million tor the sewnd ye..'ll (residential) of me biennium. State support is needed for the Serious &.biwal Offenders Program (SHOP). Tnis program was not D.lIlded in IT 94-95. SHOP is a physically secure program for the most cbronic -and severe juve:rille offeru:iers ,-,,"no bave :-lot heen ,""",fen-ed to the ~dult system. It represents 2. "las, chance" oppcrtun.iry for the community to inve:" in these ycutb and prevent their entry into the adult per::-cn pnson popuiaIiOD. It i:; a.uLi-';lpared that this prog..-ram ",vill SCJ;ye youths f.-om the entire Central V rrginia region :2. Offices 0;1 Youth Tne Central Virginia Coaiicion see..lcs SLa.te 5Uppcrt for second ye:;r fimding for the !ocai Juvenile Delinquency Prevemiell Of.B.ces. The budget reswred fu.'"1ding 1V1 IT 95 o.o.ly and directed DPB to eval'l.Jli:te these pregrams. - .'. " ?,6.I. November CHESTERFIELD, COUNTY BOARD OF SUPERVISORS 22 1994 AGENDA , Page Lof..1..... Meeting Date: Item Number: B.B.l. Subject: Appointment of Additional Members to the Riverfront Project Committee County Administrator's Comments: County Administrator: # BoardAction Requested: Mr. McHale, Bermuda District Supervisor, requests the Board of Supervi- sors appoint additional members to the special committee established to assist with the preparation of the Riverfront Plan. Summary ofInformation: On November 9, 1994, the Board of Supervisors established and made initial appointments to the Riverfront Project Committee. Action was deferred on naming members from four industries and groups for which nominee names were unavailable. Previously, on October 12, 1994, the Board of Supervisors authorized the Planning Department to proceed with the preparation of a Riverfront Plan for the James and Appomattox Rivers to include opportunities for public input and formation of a Riverfront Project Committee. The Committee's responsibilities were broadly outlined to include guiding the develop- ment of the Plan, reSUlting in a formal, recommendation to the Board of Supervisors. Formation of such a Committee is anticipated to facilitate the public, private and nonprofit sectors of the community working together to establish an effective, long term partnership. The Committee will represent the wide range of riverfront stakeholders including business and industry, civic and neighborhood organizations and special interests, such as environmental, historic preservation, and recreation. These individuals will be asked to serve as a cohesive ~{:rLL Preparer: . ~~ 1'l.UHlo.'" E. Jo.,-,uL",uu Title: Director of Planning 2NOV2234/}...}..8ENDM!gok I # 041 Attachments: DYes D No "'...... CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ...L or2... ,I' Summary of Information: (Continued) working group during the next 18 months to examine detailed issues, explore options and be open to public input in building a vision for the Plan and its implementation. Staff is currently in, the process of making follow up contact with ,industries and groups that had not previously supplied the names of their representatives in time for Board appointment on November 9. A list will be forwarded to you before the November 22, 1994 meeting. 1# 042 .. ~.fJ.J" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2-of~ Meeting Date: November 22, 1994 Item Number: 8.B.2. Subject: Nominations for the Board of Building Code Apneals County Administrator's Comments: County Administrator: ~e BoardAction Requested: Nominate and appoint new members to fill two vacancies in the Board of Building Code Appeals. Summary ofInformation: The family of Pro William H. Scott has reauested that the Board accept his resignation due to declining health. Although ~r. Scott has a strong background in construction and is a valuable member of the Board, he has been unable to attend the last several meetings due to his health. We have been contacted by Mr. Robert Andrus, P.E. who has expressed interest in serving on the Board of Building Code Appeals. ~ir. Andrus is a Chesterfield County resident who has engineering expertise in the plumbing, mechanical, heating, ventilation and air conditioning field. His resume is attached. Mr. Robert N. Meyer, AlA, of Balzer and Associates, Inc. passed away on November 4, 1994. His expertise as an architect was an important compo- nent of the Board's diverse and knowledgeable makeup. ' We have contacted a past member of the Board, Mr. Warren Vaughan, AlA, who is a registered practicing architect and a County resident to inauire if he would be willing to complete Mr. Meyer's term on the Board of Building Code Appeals. He has indicated a willingness to serve again. His re~umeis also attac ed. Preparer: Building Inspection Title: Department Director Attachments: II Yes D No I # 043 W ~ . . REFLECTING TOMORROW November 7, 1994 Juanita Wolfe-Cersley Department of Building Inspection Post Office Box 40 Chesterfield, Virginia 23832 RE: BUILDING CODE APPEALS BOARD HEARING Dear Juanita, I regretfully inform you that Robert N. Meyer pasted away Friday the fourth of November. We will all miss Bob and the work he did for both 'the community and for his clients. I am heart broken that you need to replace Bob on the Board of Building Code Appeals and wish you the best in your efforts to replace such a fine individual. Sincerely, DJBjr/jeb cc: Mr. & Mrs. W.J. Meyer enclosure . PLANNERS. ARCHITECTS. ENGINEERS. SURVEYORS 501' Branchway ROOd' Suite 100 . Richmond. Virginia 23236 . (804) 794-0571 FAX (804) 794-2635 044 NOJ::leJ-1S194 EDUCATION: 1964 1964-1965 1970-1972 1978-1980 Mll.II'ARY: 1966-1969 11:53 11/11/94 21'10 :I: 8043793750 EEl BRRBER 1- . 03 F-e . WIJ\;SRClCII( r,,:UIL cSTfiTE/I-HC. TO P.B2 9;;604R~0 R;ORftR'r WTLUAl\1 ANDRUS 12902 Watr.b Point East M!dJQtbian, VA %3113 Birth Date: IHO-% Graduated Corinth Central Schools COllintb, New York Attended Hudson Valley Comnnmity C()lleg~ Troy. New Yor1c: Major - IJrlB'incenng Grllduate<1l-J.udson Valley Connnunity College Troy, New YOrk Degree - .A,~sociate in Applied Sciell.e in MechaniclIl nnlj:lneerill~ Te~hnology - Air Conditioning Option Graduated Central Virginia Communiry COllege LYJlchbu~. Virginin Dcgrcc- A~30f,;itll.t: in Scienoe in bnglneering U.S. Navy. Honorably Discharged AMB-2(E-5) Shop Petty Officer and Fli~line Troubleshooter. PROFESSIONAL REGrSTRA TION: 1983 - ProfeSSiUll!il Eogi;neer - Commonwealth of Virginia EXPERIENCE: lIg6-Prescnt 5/84 . 12/85 2/X2 . 4/~4 SeniQr Ell.!Ii.lI~r. Real Estate/,Facilities, VIRGINIA POWER, Glen Allen, Virginia Responsible for the design IIml Wl~l.lLIL:iiuLll>Upj>Oft of HV AC tllld plumbinG ~'y:items for cOmmercial building project!; designed by the Facilities Projects group. Project Etgineer. MASTER ENGINEERS AND D.cSlGNERS, P,C., Richmond, Vll'g1nJ1t Re~ponsillle for the design and construction support of HV I\C and plumbing systems and fire protection systems for commercial and light industrial clients. Senior !\1(lChanical DesIgner. WILKINS, WATSON & FORTNER, INC. Richmond, VirgInia Responsible as the lead mechanical deslgnl',J' on all HV AC, plumbing, and process piping proJects. 045 11/11/94 21:11 :Ii: 8043793750 ED 8ARBER ".04 ~ i'OlJ'-1~-1994 11 ~ "4 ". n..JI'iS8ROlIK REAL ES't'ATE/I:AC' . TO ~56114e0e ,'.03 4/73 - 1.182 Senior De~Ji.gner - WfCEY 8. WJLSON. INC. Lynchburg, Vi1'gl1tia \ Rc~plJnsible lIS lead mechanical designel' On all MV AC a'~\d plUlnbing projects. , , \ \ rWf2 - 3173 A~si~tal1t librem~11 - WESTERN MECHANICAL. INC. RoanoJ.-e, Virginia Responsible for tile supervision and scheduling of BY AC installations and service crews (or re~Jaentlal and Il,gbt commercial system$ for 11 small meChanical Contractol'. ACTIVITJFS: Assistant S;Cuutmaster - Boy Scout Troop 897, Order of the Arrow Chapter Advisor - Chapter 8 , Soccer Coach - Reams ROil~ Athletic Assoc., MidlothiarJ YOUtll SOCCE'lr Lell~'Ue, Adult :;0\;(;01', t:amPll1g. MAlU'rAL STATUi: REI'ERENCJ:!:S: Married 25 years. Two children; Laura, 23 years (Pre-ldndergllrten tea(.~her at Children's House da)'-calt: center, Newby's Bridge ROAd) ~n(j Chris, 18 years (freShman at llridgewater COllere, VA). Wife, Litpa Nt:e:Jy Andrus, Media/Production Secretary & GIapIric Del/igner for Fir6t liaptlst Church, R.ichmond, VA. Mr. I.H.(ltobbie) Robinson 12902 WInch Hill Tcnal.:e Midlotl1iarl, Virginia 23113 Mr. James A, Edwards 511 Old Hundred Rd. Midlorhian, Virginia 23113 Mr. Robel'! E. Olsen 2920 El1c~mere Or. MidlollriafJ, VA 23113 Mr, James L. Riley 2300 Rochester Ct. Micllothiat1, Virginia 23113 046 .' /, ~'.'''''''I .......~ . ,( ,.. / ' / (,I' . . RESUME G. WARREN VAUGHAN, AlA ERNIE ROSE ARCHITECTS 4192 INNSLAKE DRIVE GLEN ALLEN, VIRGINIA 23060 PROFESSIONAL HISTORY 1991 . Present Ernie Rose Architects Glen Allen, Virginia Director of Contract Document Production including writing of project specifications. Responsible for overall administration of office operations. 1990 - 1991 architectonics Richmond, Virginia 1985 - 1990 Beckstoffer & Associates Richmond, Virginia Director of Richmond office of Beckstoffer & Associates, a Boston architectural firm. The Richmond office employed a staff of twelve. The firm was engaged in providing architectural services on multi-family and shopping center projects in addition to the design of speculative office buildings, showroom/warehouse facilities, auto care facilities, child care facilities and the Quality Suites Hotel in Williamsburg, Virginia. The firm was involved in several projects involving existing buildings including an employee cafeteria for Richfood, Inc., and addition and remodeling of Richmond SPCA and the addition and remodeling of the Clubhouse at Stonehenge Golf & Country Club. 1971 - 1985 Vaughan Associates Richmond, Virginia Principal of Vaughan Associates, a general practice of architecture providing services for multi-family projects, designing approximately 6,000 living units during the first five years. The firm expanded its experience to include office buildings, 047 FH4 0[1: 20 ERNIE ROSE ARCH. '5'804 .346 8264 .. .. . . . l4J 003/003 medical buildings, computer facilities; church facilities, restaurants, shopping centers and single family residences. The firm provided services for the Howard Johnson Company and Safeway Stores, Inc. on a regional basis. 1965 - 1971 Hardwicke and Associates Richmond, Virginia Partner. 1 959 - 1965 Apprenticeship with several Ric~mond firms. obtaining license in 1962. EDUCATION 1955 - 1959 The School of Design NOrt~l Carolina State University Bachelor of Architecture in Architecture PROFESSIONAL ACTIVITIES Member of the American Institute of Architects Member of Chestetiield County Board of Building Code Appeals PERSONAL ACTIVITIES Rotated Elder Bon Air Presbyterian Church Past Member Stonehenge Golf & Country Club Board of Directors - 2 - .J 048 ... ~.6.3 - .' " CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -L of..L Meeting Date: November 22 , 1994 Item Number: 8.B.3. Subject: NOMINATIONS/APPOINTMENTS Board and Committees with Terms Expiring Through December 31, 1994 County Administrator's Comments: County Administrator: ~ BoardAction Requested: Summary ofInformation: Attached is a list of appointments with terms expiring through December 31, 1994. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of the Board. Nominees are voted on in the order in which they are nominated. See attached. Preparer: ~ 1M.At).LI.//nL/J~ Theresa M. pitts Title: Clerk to Board of Supervisors Attachments: _Yes D No I # 049 . . ;; l'PPOMATTOX RIVER WATER AUTHORITY Kr. David H. Welchons, past Director of the utilities Department currently serves as an alternate on the Authority. Staff is recommending the Board appoint Mr. craig S. Bryant, current Director of Utilities. Term would be effective January 1, 1995 and expire December 31, 1995. COMMUNITY SERVICES BOARD ermuda District Ms. Susan R. Kalanges Ms. Kalanges has expressed a desire to continue serving. Matoaca District Ms. Brenda H. Johnson ~. Johnson is ineligible vi ~dlothian District Ms. Mary G. Carreras Ms. Carreras has expressed for reappointment. a desire to continue serving. Terms for all members would be effective January 1, 1995 and expire December 31, 1991.1. DISABILITIES SERVICES BOARD Staff will be present at the meeting to review membership to this Board and receive nominations for members. MAYMONT FOUNDATION Ms. Pamela M. Womack, representing the county at large Staff has contacted Ms. Womack regarding her desire to continue serving and is waiting on a response. Term would be effective January 1, 1995 and expire December 31, 1995. PERSONNEL APPEALS BOARD Mr. David B. Harrington, representing the County at large Mr. Harrington has expressed a desire to continue serving. Term would be effective January 1, 1995 and expire December 31, 199t.1. 050 e ., ~OLID WASTE ADVISORY COMMITTEE " Bermuda District Mr. Carles Hayes ~r. Horace L. Sims Mr. Hayes has declined reappointment. Mr. sims has expressed a desire to continue serving. ~le District V~ . Dona Link vMr. Tom McKinley Ms. Link and Mr. McKinley have each expressed a desire to continue serving. Clover Hill District tlMr. Bill Barthlow ~~. Hugh C. Hawthorne Mr. Barthlow and Mr. Hawthorne have each expressed a desire to continue serving. j Matoaca District Mr. william Parrish L/Mr. Ralph Rowlette Mr. Parrish and Mr. Rowlette have each expressed a desire to continue serving. /'Midlothian District Mr. Michael Murphy ~'" crill QuiFt:lcy Mr. Murphy has expressed a desire to continue serving. Ms. Quinley has resigned as she has moved from the area. Supervisor The Honorable Freddie W. Nicholas, Sr. citizen at larqe Mr. Jack Horner Mr. Horner has expressed a desire to continue serving. Terms for all members would be effective January 1, 1995 and expire December ,31, 1995. 051 cg/c. Page .1.... ofL CHESTERFIELD COUN BOARD OF SUPERVISORS AGENDA Meeting Date: November 22, 1994 Item Number: s.c. Subject: Streetlight Installation Approval County Administrator's Comments: County Administrator: JIlii( BoardAction Requested: This item requests Board approval of a Streetlight Installation cost in the Dale District. Summarv ofInformation: . Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparer: ~IJJ)IJ=E#d Richard M. M"-GElfish, P.E. Title: Director Environmental Engineering Attachments: _Yes D No I # 052 I I Page 1:.. 04 ~,i.. ~ CHESTERFIELD CO UNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. DALE DISTRICT: * Lori Road and Pine Orchard Drive Cost to install light: $ 2,069.23 Meets minimum criteria. Dale Streetlight Funds Requested Balance Forward Expenditure Effective Balance Remaining $34,358.76 $ 2,069.23 $32,289.53 1# 053 '- . STREETLIGHT REQUEST Dale District . REQUEST RECEIVED: December 20, 1993 ESTIMATE REQUESTED: February 9, 1994 ESTIMATE RECEIVED: November 8, 1994 DAYS ESTIMATE OUTSTANDING: 261 COST TO INSTALL STREETLIGHT: $2069.23 NAME OF REQUESTOR: Blake Mgmt. Group, Inc. ADDRESS: Branch's Colony Townhouse, Assoc., 4122 E. Parham Road Richmond, VA 23228 PHONE NUMBER: HOME- WORK - 672-9222 o REQUEST IS LOCATED AT THE INTERSECTION OF Lori Road and Pine Orchard Drive c==J REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS c==J A POLE ALREADY EXISTS AT THIS LOCATION POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Qualified Qualified COMMENTS: Requestor states: "Branch's Colony is a Townhouse Community which has many single women in the community. The association would like your consideration in the installation of any streetlights that are available. Also, there is concern that emergency vehicles would not be able to locate addresses without some assistance." Staff notes that this location is the entrance to the subdivision. Attachments? Map 054 ... ~ " S1#Jet Light Request M., November 22, 1994 -D i\MSD[N ~ \\ . . ~ I .--- s ~ ~ or,; .>,(' < fYo W KRAUSE RD 7hi.., map ;.'c a copyrighJ~.d produt:r of lhe Che.<1rrfi./d CoIrnry &"IS OIfic., i) ~ Street Light Legend * ~ existing light J III requested light , This IIUlp shows citizen requested streetlight instaLLations in relation to existing streetlights. Existing streetlight information was obtained from the' Chesterfield County Environmental Engineering Department, lUaat :r1<<'", ..... SCALE 1 : 7070 r- , - ~ 8MJ.B! ,.., Meeting Date: ~,j), I, . CHESTERFIELD COUNT'- BOARD OF SUPERVISORS November 22 1994AGENDA , Page -1....of2 " '~_.. .. ~~,:~~,i~\ I ~:i}j Item Number: 8.0.1. Subject: Approval of an Authority. amendment to the service agreement with Riverside Regional Jail County Administrator's Comments: . Re~~, ,~. J, ~-1~ e1,1_f:~Jf;;>~ ~ ~ . ( b~do ()IU. .)lo{ cL ~ 8\dvt ~ ~ OtuM -J;&; OZ ~ 6~' , County Administrator: ~ , BoardAction Requested: Approve the attached amendment to the Riverside Regional Jail Authority Service Agreement. Summary oflnformation: In August Of 1992 the Board of Supervisors approved the service agreement with the Riverside Regional Jail Authority. That agreement detailed how the seven member localities would participate in the building of an 804 bed correctional facility in Prince George County. The Board of Supervisors approved an amendment to the Service Agreement on. June 23, 1993 which, due to borrowing an additional $3.5 million for advance site work, increased each localities' obligations if the facility I'S not built. Chesterfields' current obligation is about $3 million. Two amendments to the service agreement were approved in September 1994. One increased Chesterfield County's rated capacity (the number of inmates held),due to the opening of the County's jail annex and the second amendment substituted the County's previous $3.0 million obligation under the bond anticipation notes for a $3.0 million obligation under the permanent bonds during the anticipated construction period. This obligation provides security for the debt in the eventthat if funds are not available to make interest payments if the Commonwealth of Virginia fails to appropriate its reimbursement to the Authority or if the Authority experiences a revenue shortfall due to the. jail not opening as scheduled. This change was requested by the underwriter in order to increase the marketability and lower the interest rate on the permanent financing. ~ I~ ~ Deputy County Administrator Preparer: , . Bradford S. Hammer Attachments: II Yes D No B026.wp5/ 1# 056 I CHESTERFIELD COUN BOARD OF SUPERVISORS AGENDA Page ..2- oU Summary of Information: (Continued) Due to delays in completing the permanent financing for the jail, the bond anticipation notes will need to be extended and the amount of money borrowed increased. The county's current obligation under the BAN's is limited to about $3 million. The obligation will temporarily (the estimated date is March 15, or three months) increase to about $5.6 million during the period of time following extension of the BAN's and permanent financing. When the permanent financing is in place this obligation will be reduced back to the previous level. The service' agreement amendment is attached, B026.wp5/ 1# OS? . . THIRD J\MENDMENT TO THE RIVERSIDE REGIONAL JAIL SERVICE AGREEMENT This Third Amendment to the Riverside Regional Jail Service Agreenrent is made this day of, , 1994 by and among the RIVERSIDE REGIONAL JAIL AUTHORITY (the II AUTHORITY "), the COUNTY OF CHARLES CITY, the COliNTY OF CHESTERFIELD, the CITY OF COLONIAL HEIGHTS, the CITY OF HOPEWELL, the CITY OF PETERSBURG, the COUNTY OF PRINCE GEORGE, and the COUNTY OF SURRY, each of which is'a political subdivision of the Commonwealth of Virginia. WHEREAS, the original Service Agreement regarding the construction, operation and financing of the Riverside Regional Jail was entered into by the above parties on August 27, 1992; and WHEREAS, the First Amendment to the Service Agreement was entered into on June 23, 1993, and the Second Amendment was entered into on September 26, 1994; and WHEREAS, the parties have determined that it is desirable to amend the Service Agreement as indicated herein. NOW THEREFORE the parties agree to amend the Riverside Regional Jail Service Agreement as follows: 4.1 (b) Payment of Preliminary Costs: Debt,Service. If for any reason the Jail is not constructed, the Member Jurisdictions shall reimburse the Authority for all approved expenses not previously paid by the Member Jurisdictions. Additionally, upon full payment of the Authority's outstanding bond anticipation notes -i-n-the-a~~Fe~a.t;.e----j3Fineipa!-amelfnt=-~f: ~{}{)-,-9{}g and during the first three years following such payment, the Member Jurisdictions shall pay to the Authority an amount which is sufficient to permit the Authority to pay scheduled debt service on the Authority's initial series of bands issued to construct the Jail and to replenish the debt service reserve fund for the bonds if the Authority lacks funds to do so: The payment obligation set forth in the preceding sentence is designed to provide the Authority a source of funds to cover debt service on the bonds in the eve~t the Commonwealth of Virginia fails to reimburse the Authority as expected for the state's share of debt service payments and to cover any shortage of revenue caused by the Jail not opening as scheduled due to delays ill construction. The payment obligation of the Member Jurisdictions under this Section shall not exceed $7,000,000 in the aggregate (with the exception that from the date of the adoption of the Third Amendment to the Service Aqreement until the payment of the Authority's outstandina bond anticipation notes the payment obliqation shall nQt exceed $l~OOO,OOO) and shall be allocated among such jurisdictionR as follows: 058 . . .:. JURISDICTION PERCENT OF PRELIMINARY COSTS Charles city 2% Chesterfield 43% Colonial Heights 15% ,Hopewell 15% Petersburg 11% Prince George 11% Surry 3% provided, however, that the payment required by any Member Jurisdiction will be subject to the appropriation of funds for such purpose by the governing body of the Member Jurisdiction. All expenses incurred by the Authority prior to the effective date of this Agreement are hereby authorized and approved by the Member Jurisdiction. IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the date above written. RIVERSIDE REGIONAL JAIL AUTHORITY By: Perry A. Le,vis, Chairman COUNTY OF CHARLES CITY By: Gail P. Clayton County Administrator COUNTY OF CHESTERFIELD By: Lane B. Ramsey, County Administrator 059 . ;. . CITY OF COLONIAL HEIGHTS By: Robert E. Taylor, city Manager CITY OF HOPEWELL By: Clinton H. strong~ City Manager CITY OF PETERSBURG By: Valerie Lemmie city Manager COUNTY OF PRINCE GEORGE By: . John G. Kines, Jr., County Administrator COUNTY OF SURRY By: Terry D. Lewis, County Administrator 060 . ^ Adopted: . RESOLUTION 061 ~,]),J . ., " CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ....L of-1... Meeting Date: November 22, 1994 Item Number: 8.D.2. Subject: Authorization to Extend Lease with Virginia Department of Corrections for Use of a Firearms Range County Administrator's Comments: Rec~J A-fr'tou-d.. County Administrator: ~ BoardAction Requested: Authorize the County Administrator to execute an amendment to the lease between the County and the Virginia Department of Corrections, in a form acceptable to the County Attorney, that extends the lease term to December 31, 1997, with provision for automatic annual renewals. Summary ofInformation: On September 30, 1991, the County and the Virginia Department of Corrections ("the DOC") entered into a lease of DOC property at Pocahontas Correction Unit, No. 13, for utilization by the Chesterfield County Police Department for firearms training. The lease term expires on December 31,1994. The DOC has agreed to allow the County to continue use of the facility as needed. There are no direct costs to the County created by the extension of term. Since the County's new offsite firing range is not currently available for use, extension of the DOC lease term will save the County the time and resources necessary to secure another temporary facility. Extension will also ensure that the County has uninterrupted use of firearms range facilities. Preparer: Title: County Attorney 1303'8295.1(8293.1) I # Ofi2 Attachments: II Yes D No . . AtVlENDED TEMPORARY LEASE OF PROPERTY THIS LEASE AGREEMENT, made and entered into this _ day of , 199_, by and between the Commonwealth of Virginia, Department of Corrections, hereinafter referred to as Lessor, and Chesterfield County, Virginia, hereinafter referred to as Lessee, with the approval of the Governor of Virginia. W1TNES-.S,ETH: WHEREAS, Section 2.1-511 of the Code of Virginia, 1950, as amended, provides that an agency which possesses or has under its control property for which there is no immediate use but for which there is an anticipated future use, may lease such property to other entities in accordance with the procedures and subject to the limitation as to term as prescribed in this section. This action is subject to the written recommendation of the Director of the Department of General Services to the Governor and the written approval by the Governor; and WHEREAS, the Lessor has possession or control of certain property located in Chesterfield County, at 6900 Courthouse Road, known as the Pocahontas Correctional Unit #13; and WHEREAS, the Lessor has no immediate need of a portion of such property but anticipates a future use and no other department, agency or institution of state government has use for this property; and WHEREAS, the Lessee has an immediate use of such property; and WHEREAS, the Lessor and Lessee entered into a Temporary Lease of Property dated on the 30th day of September, 1991; and 063 ,.' . . . WHEREAS, the Temporary Lease of Property is due to expire on December 31, 1994 by its terms; and WHEREAS, the Lessor and Lessee have agreed to extend such agreement; and WHEREAS, the subject firing range has been remodeled and constructed in accordance with the terms of the aforesaid Temporary Lease of Property. NOW, THEREFORE, pursuant to the provisions of Section 2.1-511 of the Code of Virginia, 1950, as amended, the parties agree as follows: 1. Lessor does hereby lease to the Lessee, subject to the conditions set forth, the following described property: A parcel approximately 130 feet by 205 feet at the Department of Corrections' Pocahantas Correctional Unit #13 as shown on the site plan entitled, "Concept Sketch: Pistol Range Improvements", dated April 11, 1991, revised May 22, 1991. ? Provision shall be included for suitable access to the Leased Premises and any easements which may be necessary for utilities. 3. The term of the lease will terminate on December 31, 1997, except that the term shall be automatically extended on an annual basis for subsequent years if written notice to terminate is not received by August 30th of each calendar year beginning in 1997, subject to th_~ limitation as to term set forth in Section 2.1-511 of the Code of Virginia, 1950, as amended. 4. Chesterfield County Police Department will continue to have priority on the use of and be responsible for scheduling one of the two 10 lane ranges currently in place. 1303:8293.1 - 2 - 064 n". ... . . 5, Upon termination of this Lease, the Lessee agrees to release any or all claims to the property and improvements to the Department of Corrections, Pocahontas Correctional Unit (Camp 13), 6900 Courthouse Road, Chesterfield, Virginia 23832. 6. The Lessor shall have no obligation to expend funds for any purpose III connection with the Lessee's use of the property. 7. In the event that additional water, sewer, telephone, security or electrical power systems need to be developed by the Lessee to serve the subject temporary facilities, the Lessor shall have the option to acquire same, at the conclusion of this Lease and at no cost to the Lessor. 8. All activities on the site including utilization of anyon-site utilities shall be accomplished by the Lessee in compliance with the regulatory requirements of all State agencies which may be affected. 9. Lessee shall maintain a fully funded self-retained liability fund and commercial excess liability coverage. Lessee is certified to self-retain workers' compensation claims. Lessee shall cover all legally obligated claims or damages of the Lessee arising from the construction and operation of the firing range on the Leased Premises. Lessor shall not be liable for the interruption of any services and utilities serving the Leased Premises caused by repairs, renewals, improvements, alterations, strikes, lockouts, accidents, inability to procure services or obtain fuel or supplies. Any interruption of services or utilities shall not be deemed an eviction or disturbance of Lessee's use and possession of the Leased Premises or render Lessor liable to Lessee for damages, or relieve Lessee from performance of its obligations under this Lease. 1303:8293.1 - 3 - 065 " "~.'. '..;. . . Witness the following signatures: COMMONWEALTH OF VIRGINIA DEPARTMENT OF CORRECTIONS CHESTERFIELD COUNTY By: By: Director County Administrator Date: Date: Witness: Witness: APPROVED AS TO FORM: APPROVED AS TO FORM: Assistant Attorney General Assistant County Attorney Date: Date: RECOMMENDED: RECOMMENDED: Director, Division of Engineering Buildings Director, Department of General Services Date: Date: By the authority vested in my by the Governor of Virginia to act on his behalf, witn~~sed by his Executive Order , dated and pursuant to Section 2.1-511, Code of Virginia, 1950, as amended, I hereby approve the temporary change of use of this property on behalf of the Governor. Secretary of Administration 1303:8293.1 . 4 - O(~6 51.]),3. CHESTERFIELD COUNTY BOARD OF SUPERVISORS November 22, 1994 AGENDA Page -LofL Meeting Date: Item Number: 8.D;3. Subject: Funding for Cost and Feasibility Studies of Options for Capital Improvements at Various Schools. County Administrator's Comments: !?OCtn'>v1tUhul .Jr>r~ County Administrator: ~ BoardAction Requested: Transfer $175,000 from the CIP Reserve for School Projects to the School Capital Project fund for cost and feasibility studies for capital improvements at various schools. Summary ofInformation: The School Superintendent has requested authorization to use $175,000 from the School CIP Reserve to fund studies necessary to determine the cost and feasibility of upgrading Thomas Dale and Bird High_ Schools, Carver and Chester Middle Schools, and Robious, Salem, Hopkins, Reams, and Beulah Elementary Schools_ Information from these'studies must be provided prior to the School Board making a final decision regarding how best to address the overcrowding and facility inequity issues at each of these schools. If approved, the available balance in the School CIP Reserve will be $291,296. Preparer: Title: James J.L. Stegmaier AttachrnCIl!SjgendaUci~~p 1 II No, I # 0(i7 1W1' ~~ '~hl. .;eling Date: x' .1); /..!-,a, - CHESTERi~iELD COUNT'. llOAIW Ol~ SUI'ERVISORS AGENDA I'age lof-L November 22, 1994 Helll Number: 8.D.4.a. ' Subject: FY1995 First Quarter School Board Budget Revisions Count)' Administrator's Comments: ~J ~fY7-ov-a) County Administrator: ~ 1l0anlActioll Requested:. 1) The School Board requests the Board of Supervisors approve, the attached resolution to: a)reduce the Instruction appropriation by $618,000; b)increase Pupil Transportation appropriation by $250,000; and, c)increase the Operations and Maintenance appropriation by $368,000. 2) Request appropriation of $27,083 of surplus State Sales Tax from County General Fund Balance to the Instruction appropriation category. SUlllmary of lnforllla Hon: 1) School Board staff presented the FY1995 first quarter review to the School Board on October 26, 1994. A reso 1 ut i on was approved by the School Board for the School Operating Fund effecting three appropriation categories. The September 30, 1994, student membershi~ was 48,049 students, or a shortfall of 267 students from the budgeted membership of 48,316. This membership has been converted to an estimated March ~O average daily membership (ADM) of 47,835 which is 270 students down from budgeted ADM of 48,105. This ADM shortfall equates to a reduction in State revenue of $580,100; however, additional Homebound categorical funding of $29,100 and remedial summer school funding of $19,600, indicates a net State revenue shortfall of $531,400. In addition, the June 30, 1994, fund balance was only $684,800, which is a ' shortfall of $315,200 from the budgeted figure of $lM. The est i mated expenditure savi ngs result i ng from the loss in student membershi pis $973,600. This is acquired by holding vacant 23.8 FTE teacher positions, 1.8 guidance counselor positions, and 6.5 instructional aide positions in FY95. Also, there will be an estimated savings of $350,000 from health insurance because the budget was predicated on a 10% rate increase; however, the new insurance rates that begin January 1, 1995, are basically level from 1994 rates. 1"'1""'" L-.. t2,~ Thomas R. Fu hum Tille: Swpcrifltefleeflt Attachments: ,Ct Yes ,. /,. II No I" 068 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -L oL1. Summary of Information: (Continued) Also, a savings of $575,000 is anticipated from group life insurance. This savings is realized because the revised rate for FY95 was received from the State after the School budget was approved. Pupil Transportation budget for FY95 did not include the necessary funding to cover athletic and academic field trips. This issue was not realized in FY94 until after the third quarter budget review (May 1994) and the FY95 budget had already been approved by the Board of Supervisors (April 1994). There is a need to transfer $250,000 from Instruction to Pupil Transportation, consequently, to cover the cost of this item. School Operations and Maintenance budget for FY95 was prepared using FY93 actual data. At the close of FY94, electric service expenditures of $5,524,100 were $393,300 higher than the budget. This over-expenditure was partially due to severe winter weather experienced in Chesterfield last year. The FY95 electricity budget.is $5,588,900, or $65,000 higher than actual expenditures in FY94, with this budget covering the electric serv i ce cost for two new schools in FY95. A request is be i ng made now to trans fer $368,000 from Instruction to Operations and Maintenance to avoid a similar potential shortfall in FY95. Revenue recap: State SOQ funding State Homebound categorical State Remedial Summer School $(580,100) 29,100 19,600 Expend iture Total Revenue Change recap:Savings from student loss Health insurance savings VRS Group Life rate reduction Pupil Transportation field trips o & M utility costs (electricity) Other Miscellaneous changes Unfunded appropriation '(Fund balance shortfa 11 $(531,400) $(973,600) (350,000) (575,000) 250,000 368,000 34,000 315.200 Total Expenditure Change Net Unallocated $(931.400) $ 400,000 2) Actua 1 state sales tax for educat i on revenue came in hi gher in FY94 than the est imate. At June 30 all surplus revenues close to the County General Fund balance. This action requests that the surplus funds of $27,083 be appropriated, from General Fund Balance to the School Instruction appropriation category. This action would appropriate the sales tax funds for their intended use. 1# 069 ,j), .b. . CHESTERFI~,LD COUNT. BOARD OF SUPERVISORS AGENDA Page lof2... Dlltc: November 22. 1994 Hem NumlJer: 8.D.4.b. Subject: SCHOOL BOARD REVISED GRANTS County Administratur's Comments: ~, ,fff1~ County Administrator: ,/#( BuardActioll Requested: It is recommended that the School Board approve the attached resolut~cin to the Board of Supervisors requesting revisions to estimated revenues and an increase to the Instruction appropriation in the School Grants Fund by $33,899 as per information included in this memorandum. Summary uf InfurlllaHun: Chesterfield County Publ ic School s (CCPS) receives many grants from various funding sources each year. The FY95 School Board Approved Budget included an appropriation of $6,298,200 in the School Grants Fund for seventeen (17) grants plus Grants Administration. Since the finalization of the FY95 School Board Budget and the close of fiscal year 1994, information has been received from the various funding sources (Federal, State, and local) regarding the actual grant awards for these two fiscal years. Below is a brief description of each grant alopg with the requested revisions for either fiscal year 1994 or 1995. Amount HE FY95 IDEA Grant (PL94-142) $ 6,620 2.0 The Department of Education receives Part B Federal funds under the provision of Public Law 94-142, the Individuals with Disabilities Education Act. These funds assist localities in educating disabled students in the public, schools. The FY95 budget was estimated at $377 each for 6,145 students. The allocation for this grant was $380 per student for 6,114 students. The CCPS grant award for FY95 is $2,323,320, or $6,620 higher than budgeted. ' Preparer: ~ fl'7 () f!. -, Title: Thomas R. F~ SyperiRteREleRt Attachments: II Ycs D Nu 1# 070 I.! 6)', ,..t,' , , ,. . CHESTERFIELD COUNT~ BOARD OF SUPERVISORS AGENDA Page _2_ 00- Summary of Information: (Continued) FY95 Preschool Incentive Grant $( 71,525) 0.0 The Federal government, through the State Department of Education, provides the school system with funds to serve early childhood special education students. The funds in CCPS are used to provide two of the four-member evaluation team as well as two teachers and two aides at individual schools. State Superintendent's memo #72, dated July 29, 1994, indicated the FY95 grant award would be $244,375, or, $71,525 lower than the estimated budget of $315,900. FY95 Carl Perkins Vocational Education $( 10,490) 0.0 The Federal Perkins 1 aw generates fundi ng to serve speci a 1 groups targeted by the Perkins Act: the poor, the disabled, single parents, prisoners, displaced homemakers and females in tradionally male jobs. Funds are allocated through the State and funding is based on Chapter I student count, the number of handicapped students', the number of students in schools, and the number of adults in vocational education programs. State Superintendent's memo #150, dated October 7, 1994, indicated the allocation for CCPS for FY95 would be $304,510 which is $10,490 less than the FY95 budget estimate of $315,000. FY95 CIS-VGAP $( 1,850) 0.0 CCPS provides a special alternative education program for at-risk students titled Communities-in-Schools (CIS). One of the ~rograms is funded through a grant from the Vi rg i n i a Guaranteed Ass i stance Program (VGAP) that provi des funds for two teacher positions. The FY95 estimated budget was $74,850; however, notification from the Department of Education indicated funding remained at the FY94 level ($73,000). The budget needs to be reduced to reflect this funding level. FY95 Chapter I FY94 Chapter I Summer School $( 30,527) 2.0 $ 148,219 0.0 Federal funds are provided to CCPS to provide language arts and math remedial services to idehtified students in thirteen elementary schools housing the largest number of low- income students. The FY95 budget was estimated at $1,486,100 and 49 positions; however, the program was expanded to an additional school with two teacher positions added. The grant award for FY95 is $1,455,573, or $30,527 less than anticipated. The 1994 Chapter I Summer School program was expanded to include more students ($29,608)' as well as provide funds to purchase instructional equipment ($118,611). 1994 JTPA/CATC Title II Summer School $( 10,601) 0.0 CPS assists the Capital Area Training Consortium (CATC) in developing and operating an 'n-school youth program for ages 14-21 designed to provide the Job Training Partnership ~ct (JTPA) eligible students with various services including opportunities for work xperi enee fo r yout h need i n9 such exper i ence be fore enter i n9 the f ;bor force. O~~s I j ,~ v. . CHESTERFIELD COUN. BOARD OF SUPERVISORS AGENDA Page -L 0l.L. Summary of Information: (Continued) instructional staff submitted a request to the State Department of Education for $44,000 for this 1994 summer program. The grant was approved for $33,399, $10,601 less than budgeted. FY95 Project VITAL $ 4,100 0.0 CCPS and the Chesterfield-Colonial Heights Department of Social Services jointly submitted a request to the State Department of Educat i on to provi de fundi ng for increased services to children attending Falling Creek Middle School. While emphasis is on i mprovi ng academi c atta i nment of these students, the project seeks to offer services to the total family in addressing social problems and barriers to healthy famil y stabil ity and respons i bil ity. The FY95 est imated budget was $34,200 but the letter from the State Department of Social Services approving the grant indicated the grant would be $38,300, an increase of $4,100 over budget. ~ : The following minor revisions are needed to grants due to budgetary rounding to the nearest $100. FY95 Chapter II FY95 Drug Free Schools FY95 Dropout Prevention (YES) TOTAL GRANT REVISIONS $( $ ( $ 33,899 4.0 19) 0.0 9 0.0 37) 0.0 [n 072 I .i . , , . VIRGINIA: At a regular meeting of the Chesterfi e 1 d County School Board held Tuesday evening, November 8, 1994, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex Marshall W. Trammell, Jr., Chairman Harry A. Johnson, Ed.D., Vice-Chairman Elizabeth B. Davis Dianne Pettitt James R. Schroeder, D.D.S. PRESENT: RESOLUTION On mot i on of Mrs. El i zabeth Davi s, seconded by Harry A. Johnson, Ed. D., the School Board requests the Board of Supervisors to approve the revenue revisions and appropriation changes to School Grants Fund as indicated below. which requires in the School Grants Fund: an appropriation increase of $33,899 to the Instruction appropriation category Grant FY95 IDEA Grant (PL94-142) FY95 Preschool Handicapped FY95 Carl Perkins Vocational Ed FY95 CIS-VGAP FY95 Chapter I 1994 Chapter I Summer School 1994 JTPA/CATC Title II SS FY95 Project VITAL FY95 Chapter II FY95 Drug Free Schools FY95 Dropout Prevention (YES) FundinQ Source Amount Federa 1 Federal Federal State F edera 1 F edera 1 Federal State F edera 1 Federal State $ 6,620 ( 71,525) ( 10,490) ( 1,850) ( 30,527) 148,219 ( 10,601) 4,100 ( 19) 9 ( 37) Total Increase to Instruction Appropriation Category in the School Grants Fund a copy teste $ 33.899 Qr~~ Pat Bartlam, Clerk to the School Board " if! lRv/j/~~ (l u~~ Thomas R. Fulghum, rintendent 073 g,.D. , . CHESTERFIELD COUNTve BOARD OF SUPERVISORS AGENDA Page ~of~ Meeting Date: November 22, 1994 Item Number: 8.D.4.c. Subject: NEW SCHOOL BOARD GRANTS County Administrator's Comments: f.u~ A~~ County Administrator: r/t#( BoardAction Requested: The School Board requests that the Board of Supervisors (1) accept the four new grants described below and (2) approve the attached resolution that requests an increase in estimated revenues and an increase to the Instruction appropriation category in the School Grants Fund of $120,937. Summary of Information: Chesterfield County Public Schools (CCPS) receives various grants approved during the annual budget process. The school division applies for additional grants each year to assist and enhance the current instructional program. Four new grants have been written by CCPS staff and approved by the funding agencies. These grants now require School Board acceptance and approval as well as appropriation authority to be requested from the Board of Supervisors. The FYl995 Approved School Budget includes the in-kind support that is req~ired but no additional local funds are requested. Amount HE Mentor Development Program $ 63,057 1.0 The Mentor Development Program Grant is a proposal from Chesterfield Communities in Schools (CIS), a public/private partnership which was established to enhance the potential for youth to complete school and become contributing members of society. The project takes the existing operational CIS mentor program and packages it for adaption and replication throughout the Commonwealth. The proposal will demonstrate how a mentor program actually works rather than describing the theory'and philosophy of how such a program might work. P"p""" dL r2~~, Thomas R. Fulgh Title: '\lIpl>rinter:ldeRt Attachments: II Yes D No I" 074 e CHESTERFIELD COUN BOARD OF SUPERVISORS AGENDA Page .i...- of...l.... Summary of Information: (Continued) This first year will be devoted to refining the existing CIS mentor program and writin a project manual for statewi de di ssemi nat i on. The project wi 11 move beyond compilation of forms to describe actual implementation processes. The second year wil center around training of trainers whereby technical assistance will be provided throug presentations at conferences, on-site tours, and consultation. These State funds will allow CCPS to hire .5 FTE coordinator and .5 FTE secretary, a well as operating costs for the implementation of this process. The grant period i August 31, 1994 through June 30, 1995. Work & Family Studies-Phase IV $ 44,600 1.0 The Work and Family Studies grant was developed to build a foundation for the transitio phase of our curri cul urn. The courses offered wi 11 be exploratory in nature and can p 1 a a major role in a student's career decision making process. The objectives of the program are: 1) to develop curriculum frameworks (task listings for Work and Family Studies in various areas; and 2) to develop a model fo incorporating the program's core goals, general employment skills, integration 0 academics, and all aspects of the industry into task listings. Federal funding from the Carl D. Perkins Vocational and Applied Technology Educatio programs of $44,600 will provide the salary and benefits for a project director plu operating costs. The grant funding period is from September 1, 1994 through June 30 1995. Hospitality Industry $ 5,000 0.0 CCPS has been awarded grant funds, through Carl Perkins Vocational and Applie Technology funding, in the amount of $5,000, for their Hospitality Industry Grant Hospitality, Tourism and Recreation is a career path cluster in the new Work and Famil Studi es model for secondary educat ion. CCPS wi 11 coord i nate the development of transition course, Introduction to the Hospital ity Industry, which will be used t introduce students in grades ni ne and ten to the hospital ity industry. Compute technology, communication skills, and appropriate mathematical concepts will b integrated throughout the curriculum. The practical reasoning and problem solving model will be utilized as a teaching technique. The grant period is from August 15, 199 through June 30, 1995. CC Elementary Schools Tree Improvement & Ed Project $ 8.280 0.0 A Federal grant has been approved for CCPS from the Urban and Community Forestry Gran Program through the America the Beautiful program in the amount of $8,280. The gran is designed to improve the health, appearance and survival rate of existing trees on the CC elementary sc hoo 1 9 rounds. Part i c i pa t i n9 ch il d ren and adults j:11 be edu~~~ ; n T e' CHESTERFIELD COUN BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) Page .l..... oLL importance of urban trees, proper tree care, proper tree planting, and tree protection. This project will be a joint effort between CCPS PTAs, our third grade students, the Cooperative Extension Master Gardeners, and the Virginia Department of Forestry. The grant period is August 1, 1994 through May 15, 1995. Total Increase to Instruction Appropriation in the School Grants Fund $120,937 2.0 1* 076 ~ . PRESENT: VIRGINIA: At a regular meeting of the Chesterfi e 1 d County School Board held Tuesday evening, November 8, 1994, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex Marshall W. Trammell, Jr., Chairman Harry A. Johnson, Ed.D., Vice-Chairman Elizabeth B. Davis Dianne Pettitt James R. Schroeder, D.D.S. RESOLUTION . On mot i on of Mrs. E1 i zabeth Davi s, seconded by Harry A. Johnson, Ed. D., the Schoo 1 Board requests the Board of Supervi sors to approve the revenue and appropriation changes to School Grants Fund as indicated below which requires an appropriation increase of $120,937 to the Instruction appropriation category in the School Grants Fund: Grant Fundinq Source Amount Mentor Development Program State $ 63,057 Work & Family Studies-Phase IV F edera 1 44,600 Hospitality Industry Grant Federal 5,000 CC Elementary Schools Tree Improvement and Ed Project Federal 8.280 Total Increase to Instruction Appropriation Category in the School Grants Fund $ 120.937 a copy teste Q~ C2-~ Pat Bartl am, Clerk to the School Board ~ (27 (}fJ Thomas R. FUlgh~ent 077 2.D.5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA November 22, 1994 Page Lof~ Meeting Date: Item Number: 8.D.5. Subject: Set a Public Hearing Date for FY96 Enhancement Projects County Administrator's Comments: K~co7JV11lAA11 g~. IIf 1dZ. ~' ~l' County Administrator: ~ BoardAction Requested: . The Board is requested to set December 14, 1994, as a public hearing date to consider the FY96 Enhancement projects, Summary ofInformation: BACKGROUND: The enhancement program is a Virginia Department of Transportation (VDOT) program intended to creatively integrate transportation facilities into the surrounding communi ties and the natural environment, Projects eligible for funding include pedestrian and bicycle facilities, scenic easements, historic highway projects, landscaping, historic preservation, rehabilitation of historic buildings, preservation of railroad corridors, removal of outdoor advertising, archeological planning, and research and mitigation of pollution due to highway runoff, A $7 million per year statewide enhancement fund has been established for VDOT to carry out the program. Transportation enhancement projects will be financed with 80 percent VDOT funds and a minimum 20 percent local match, An advisory committee has been established by VDOT to select specific enhancement projects on a case-by-case basis from all statewide applications, (Continued on next page) Preparer: R~ l1/dk;;:-' Director of Transportation Title: Attachments: _ Yes D No 1# 078 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page * o~ Summary of Information: (Continued) A public hearing must be held and the Richmond Metropolitan planning Organization (MPO) must approve the projects in order for the projects to be considered by VDOT. Attached is a proposed listing of FY96 Enhancement Projects (see Attachment 'A'). This proposed project rist the Board and submitted changes: is the same list of projects approved by to VDOT for FY95 with the following . Remove the Henricus Access Road Improvement Project from the list since the Parks and Recreation Department has completed the work. . Remove Sidewalks/Landscaping Route 60 Midlothian Phase I from the list since it was funded by VDOT. . Adjust priority numbers. . Increase the Falling Creek Greenway (Falling Creek pedestrian Trail Network) project cost estimate to $250,000 to conform to the current linear park plan. If approved, the local match will be provided from Parks and Recreation in kind services or donations. . Increase the Eppington Historic Park (Eppington Historic Preservation) project cost estimate to $250,000 to conform to current. plans to improve the facility and provide bicycle and pedestrian trails. If approved, the local match will be provided from Parks and Recreation in kind services or donations. . Add the Clarendon Greenway project at an estimated cost of $75,000 for passive recreation and trails near Providence Elementary School and Rockwood Park. If approved, the local match will be provided from Parks and Recreation in kind services or donations. . Add a $400,000 Phase II Virginia Civil War Overland Richmond Metropolitan Battlefield Project to continue ini tial phase proj ect approved by VDOT. Funding for local match was previously appropriated. and the the 1# 079 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page.3 o~ Summary of Information: (Continued) The local match for the following projects has been provided by the Board or others: . Landscaping Route 10 (Centralia Road to Chester Road) . Smoketree Drive Bike Lane . Falling Creek Greenway Project . Eppington Historic Park Project . Clarendon Greenway Project . Woodlake Bike Trail Project . Virginia civil War Overland and Richmond Metropolitan Battlefield Project If the Board wishes to add additional projects, the 20% local match would need to be appropriated. RECOMMENDATION: Staff recommends that the Board set December 14, 1994, as a public hearing date to consider the FY96 enhancement projects and authorize the advertisement for that hearing. Budqet and Manaqement Comments: No funds have been identified for these projects. If the Board wishes to address any of these road enhancement projects, a 20% local match would need to be identified. If needed, staff will attempt to identify a source of funds in the FY96 Budget. 1# 080 . . PROPOSED FY96 ENHANCEMENT PROJECTS PRIORITY PROJECT ESTIMATED COST 1- Henricus Access-Road-lmprovement $ 122,000 1 Z Landscaping Route 10 (Centralia Rd. - Chester Rd.) $ 80,000 2 3 Bike Lane - Smoketree Drive $ 70,000 3 4: Woodlake Bike Trail Project $ 94,000 5 Sidewafksil-andscapil,g Rt. G6-Midfothian Phase-t $ 26;eOO 4 6 Virginia Civil War Overland and Richmond $ 400,000 Metropolitan Battlefield Project - Phase II 5 9 Falling Creek Pedestrian TI ait-Network Greenway $ 30,000 $ 250,000 6 -1-3 Eppington - Historic Preservation Park $ 50,00e 250,000 7 Clarendon Greenway $ 75,000 8 -1 Sidewalks - Rt. 1 Various Locations (Chippenham $ 115,000 Parkway - Rt. 288) 9 8 Landscaping Rt. 10 (1-295 Interchange Area) $ 50,000 10 10 Sidewalks - Ettrick Various Locations . $ 60,000 11 11 Courthouse Complex bike Trail Network $ 25,000 12 12 Sidewalks/Landscaping-Rt. 60 Midlothian Phase II $ 60,000 13 -1-4 Powhite Parkway/Chippenham Parkway $1,000,000 Landscaping (Phase I) ATTACHMENT A 081 . . w .... N :E ~ . 0 0 en 0 c m .... m > ~ ;Il: ,... ." m ;Il: 0 ." CIl S Z lD - ,... ,... .... (;) ;Il: )0 -I m z ~ 0 C 0 Z -I CIl ::Ill > ::Ill 0 :z: )0 )0 lD ::Ill iii ,... :!! )0 m -I ." Z -I Z 0 ::Ill (;) -I C ::Ill 0 ,... 0 n c... m z m ::Ill ." 0 (;) ." 0 m -I c: -0 ,... ::Ill )0 ,-I C m ::Ill m ::0 m ;Il: en ." Z 0 0 ::Ill ~ 0 ." -0 c... :z: m -< )0 0 0 CIl -I m en ." m :z: )0 C CIl m = 'T1 -< I CD en m z .... :::I: .... )> 0 ." Z 0 0 CIl 0 c: :E ~ ::Ill m -I :z: 0 :z: ::j ;Il: 3: 0 m m c: - -I m CIl 0 ::Ill m :z: m Z CIl .". ." m -I 0 Ci )0 ." 0 ~ ,... m ~ C z ." :z: -0 )0 z )0 ,... ,... (;) ::0 m ;Il: ~ >< CIl 0 0 __ z ::Ill ,... !!! m )0 c.... ;Il: m m z m ~ CIl;ll: C m ::Ill CIl 0 -I ~ . CO) 0 ::Ill n ::IlI::IlI )0 -I )0 ;Il: z Om :!! ,... > c C:m z en CIl -Iz CO) 'z Z 0 m:E 1m c )0 ....)0 ~ CIl ." <-< 0 z )0 0 )0 ::Ill ::Ill :!! (;) (5 ;Il: Z ::Ill c: CO) 0 CIl ::Ill c: ,... -I 0 m O. c: 0 -I .... )0 m 0 ::l 082 - .... -, 0 0 Z N CIl UI 1ft ,j), 10, . CHESTERFIELD COUNT_ BOARD OF SUPERVISORS . AGENDA Meeting Date: November 22, 1994 Subject: state Road Acceptance County Administrator's Comments: County Administrator: ~ BoardAction Requested: Summary ofInformation: MATOACA: Carter's Mill, Section 3 Preparer: J(/JJ)JJCL~~ RlChard ~~ MC~L!lSh Attachments: II Yes D No Page 2- of~ Item Number: 8.D.6. Title: Director Environmental Engineering 1# 083 I .... ...; . . TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - Carter's Mill, Section 3 MEETING DATE: November 9, 1994 Carter's Creek Drive Carter's Creek Court Carter's Mill, Section 3 .....~ / ~- ...-- ~o ~ ~rl ,/ I 1---'2 j r J--j " " ~ ~ ~ ! ~ " ~ l) \.l", . ~ -. ..e-- / Vicinity Map 084 ; , .' ~. D.? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -L- of ---1- ,'j Meeting Date: November 22, 1994 Item Number: 8.D.7. Subject: Award of Construction Contract for Project #93-0187R Sewer Rehabilitation (force main) in the Vicinity of Poplar Grove and Robertson Place Subdivisions County Administrator's Comments: R~lM'cL jfdfY'~ County Administrator: J&f Board Action Requested: staff recommends that the Board of Supervisors award the construction contract to Gerald K. Moody T/A Southern Construction and authorize the County Administrator to execute the necessary documents. Summary of Information: This project involves rehabilitation of approximately 2,339 L.F. of 10 inch force mains and appurtenances in the vicinity of Poplar Grove and Robertson Place Subdivisions. The existing force main is creating surcharge conditions in the existing sewer manholes. Only one bid was received in the amount of $191,205.00. Through further negotiations with the contractor, the bid amount was reduced to $166,205.00. Our consultant for this project has recommended awarding the contract to Gerald K. Moody T/A Southern Construction for the reduced amount of $166,205.00. The funds for this project are available in the Capital Improvement Program. Preparer: ~y {~!H' fl.E. Title~ssistant Director of utilities Attachments: . Yes DNO 1# 085 .. ,." ~ . . .: ~, "':';:. ..! ., .:) . -~" "~ '. " ~.::: .' ..:...... 0T1 X Vi .;-< ....~ ':~. ':0 ~ '!JL ~ ~'" ~.. :>:"" '"d l?!! r" I: 1> / j). ::tj --l ""00""8 --l iiUl II "'g "'.., ~ 0 z .:t; ',1: '. .',' r.; II ..; o (') o c- o Z ~ t:J ;;; ;'j '" t ~ ~ "\ U1 ~ 0T1 :u ., , '. ~ 086 ~ t) --1 7" [',.] I , ..-:..:.. . rz .D,g.a. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ---L of ~ Meeting Date: November 22. 1994 Item N urn ber: 8.D.8.a. Subject: Acceptance of a Parcel of Land along Coalfield Road (State Route 754) from Montford C. Parks, Jr. and Georgia S. Parks County Administrator's Comments: Re.~.J )~~ County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.052 acres of land along Coalfield Road (State Route 754) from Montford C. Parks, Jr. and Georgia S. Parks, and to authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparer:~ B .J. ot..1.....-vz "':John W. Harmon Tide: Rioht of Wav Manaoer Attachments: .Yes DNO 1# 087 ~VICINITY SKETCH ACCEP'l'ANCE OF A PARCEL OF LAND ALONG COALFIELD ROAD (STATE ROUTE 754) FRm~ MONTFORD C PARKS JR.AND GEORGIA SPARKS qr( ~, .----0~..-------------- .-- \ , \ \ ( " .J:f 1:: ~ ~ 088 -' \0' Q ~ ~- ,~ Mountaineer ProperheS,lnc. Montford c. FbrkS", Jr. ex. &eong/Q S. ?arks D.B.rrOOp.4/ Talj. Map /Yo. /5-/(j)(J)4 6'Ut.{:Jh; n Q ~ . Ie- -ro \3 .;- rf?' (yO en O'Ziou-re 1J6' ,-/ f P .... \() ........ . PLANNERS. ARCHITECTS. ENGINEERS. SURVEYORS. 501 Branchway Road. Suite 100. Richmond, Virginia 23236.794-0571 . Fax 794-2635 1514 East Parham Road. Richmond, Virginia 23228 . 262-6046 . Fax 264-3037. Date: 8 - J /-0C? Scale: 1'/=60/ Job No.: /':)0-030:> 'I. D. g b, .. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page --L of ~ Meeting Date: November 22. 1994 Item Number: 8.D.8.b. Subject: Acceptance of a Parcel of Land for Holly Trace Court from Oliver D. Rudy, Trustee under the provisions of a Certain Trust Agreement dated October 25, 1988, Designated as the Holly Trace Trust Agreement County Administrator's Comments: R €Co-nt/YI1J/f'l11 Jff"CIl/'o{ County Administrator: ,;ft3If Boanl Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.121 acres of land for Holly Trace Court from Oliver D. Rudy, Trustee under the provisions of a certain Trust Agreement dated October 25, 1988, designated as the Holly Trace Trust Agreement, and to authorize the County Administrator to execute the necessary deed. Summary of Information: The dedication of this parcel is necessary to allow Holly Trace Court to be taken into the State system. District: Dale p"pa",~ ~/ cda-"", John W. Harmon Title: Riaht of Wav Manaaer Attachments: .yes DNO I" 090 .' "'VICINITY SKETCH . AC~EP~ANCE OF A PARCEL OF LAND FOR HOLLY TRACE COURT FROM OLIVER D-AUDY TRUSTEE UNDER THE PROVISIONS OFA CERTAIN TRUST AGREEMENT DATED OCTOBER 25, 1988 DESIGNATED AS THE HOLLY TRACE TRUST AGREEMENT ~ ~ ~ ~ 091 w ~~ ~G Ih. ' , , } , L ~." .. \. ' ~ ~ J ~ ~ ~ ~ ~ ~ ~ ~H " " ~(H' ! t' ) I ~I y ~~H~ ~~:tll~ ~i~" }"h ~~'l-~ l.\\>)~~ (:~"~ H!:I" ~.,~ " irh ~ ~'~>l~ ~ ~.,~. ~ r ~~~t ~ ~ ~~t ~ ~ ~~'~ "\ ~ ;) ~ ~ .~ (\~di Q , ~ ~ ?>. " ~ ~ ~. ~' , ~':'''' 'I..; \0; \" ~ ~ ~ ~ ~ll. ~~~ ~Cl~ ~ ~~ g~"'" ~s.~ . . a ~!Il" ~~iI' ,,~.~ :li'''.~ , 11'~~ ...~ ." ,t . .. '< S t> . ~ f:- j l) ~ ~ ~ ~ " ~\ ~~ ~ !:\~ 0., S<1. ,n ... ~ , ~' " ... C) ~ o " ~~ 11)" ~lli~~~ ~ rll g~'l "2i Cl)o ~~ ~ ~ ~ ~ * . ~ " i . . ""~~"~:i ~C~"'-0~~ ~.c: ~~~.~" ~').(i \ Q'~' 10,":0 - ~ ~~.~.:I ~~ ~." &.~ ~ ~~::..~~~ ~ (\:'\~ ~ ~ ~ )~.~ ~:~ ".~~~.,~ l \~\~~ ~ . ,~, tI) () ~ iii ~ ~ fI) & ~ ~ ~ ~. ~ ~ ~ ~ ~ ,. ~_/-- ~ \; ~~/ \.~ , ,J ....-- i' >" ,} ~ Q t> " ,. .~.. H i>rl f~~$~~~' ~ ~~~~-.);LII!.~,'h~~ ~ ~~ '\ r\ ~ ,\ It?~ ~~ ~ ~ ~, ~ ~~ ~ ~ ~: ~" \, ~ ~~ fh ~ ~ @ I" ,~~~ 0 ~ ~ l ~ ~ t~;..: ~ ' ~ .- t . ,;. ",,, "" . , 'l."", s" ~. . ,.?; Vi f'o <J,v.'.q, l)'. .:s:;..Sl, ~~ > ~,;._;; t"~..''l~^' ,'~ ' ,. " ,-, i ~. ;W:1tI# ~ ') t-.J I ~ ~t. " S~ I ...r~loti~ " ~" ~. ~~l" .,.. I i ~~ () l\ ~~ tli ~" ~\ 1\ -- :::s ~ ~.... _r I 'r- 'J I 'l.<~~~, ~ ~ ':ro~ ~}~~~.}t~~\ ~: Il:~~~ ~,~ :t~~ ~~~~' n. ;;I '-~l\~ ~()-. ~ ~ ~~ ~;:\t,:: , :;; '. '"' lVtl; ,-, ~\ _lJ o. v.~.~~~o ~ ~ ~","~~~ ~ \. <lo <" n ~~t'" ~ ~ ~ \; ~ " ,,^ :~ ,~ :f\ .'/. '. ~ ~ (Ij 'C h~ ~~ ~:::t '-<: [ .s 1> n.~ v9~ .~,.,~ ,~ '. e 7f,J).q. ,-- - ,-~:'~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page .1 of 1 Meeting Date: November 22, 1994 Item Number: 8.D.9. Subject: Approval of Utilities Contract for Cellularone - Goodes Bridge Road - Contract Number 94-0151 County Administrator's Comments: RLL~J ;t~~ County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 378't L.F. of 8" offsite wastewater lines and 217't L.F. of 8" offsite water lines. In accordance with the ordinance, the Developer is entitled to refunds for a portion of the cost of the offsite extensions. Developer: Contractor: RCTC Wholesale Corporation Brian's Water Tap Service (Water) Stamie E. Lyttle Company, Inc. (Wastewater) Contract Amount: Estimated Total - Total Estimated County Cost: (Offsite) (Refund thru connections) Estimated Developer Cost $38,868.00 Water - $1,791.79 Wastewater - $1,465.20 $35,611.01 Code: (Offsite) (Offsite) Water - 5B-572VO-E4D Wastewater - 5N-572VO-E4D District: Title: Assistant Director Preparer: Jr. Attachments: . Yes DNO 1# 093 .- CONTRACT NUMBER 94-0151 ....., 'l-t;:;,- ;; ~. .::! ,/ ~ . $" ~' " ~:' 0(1: ~ -.~~r .. '-:. .~ .~ , =~ '" '.- .~ '\1 ',''11> \'. CELLULARONE GOODES BRIDGE ROAD - --'-.--,..-- 094 . ' ~ 10. R I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1. of ~ Meeting Date: November 22, 1994 Item Number: 10.A. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: 89-0565 Walton Lake, Section D Developer: S & S Properties L.C. Contractor: Piedmont Construction Company Contract Amount: Water Improvements - Wastewater Improvements - $63,553.40 $110,725.10 District: Midlothian Prepared By: County Administrator: ~ 1# 095 Attachments: DYes _NO .. ,... .. Ag-e.'nda Item Novenlber 22, gage 2 1994 2. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 3. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 4. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 5 . Contract Number: Project Name: Developer: Contractor: Contract Amount: District: . . 89-0698 Arbor Landing, Section 9 at Ironbridge Tate Terrace Realty Investors, Inc. Bookman Construction Company Water Improvements - Wastewater Improvements - Bermuda 93-0114 Woodland Pond, Section 9 Midlothian Enterprises, Inc. R.M.C. Construction Company Water Improvements - Matoaca 93-0198 McDonald's - Willis Road and 1-95 McDonald's Corporation Mayton Construction Company Water Improvements - Wastewater Improvements - Bermuda 94-0064 Hill Phoenix, Inc. Hill Phoenix, Inc. Castle Equipment Corporation Water Improvements - Bermuda $46,442.00 $41,275.00 $61,640.00 $13,330.00 $15,860.00 $12,301.10 096 ..i' ~ ItJ. 8- CHESTERFIELD COUNTY BOARD OF SUPERVISORS REPORTS Page -1:... o~ Item Number: Meeting Date: November 22, 1994 Report On: lO.B. status of General Fund Balance, Reserve for Future Capital Projects, District Road and str~et Light Funds, Lease Purchases County Administrator: Attachments: II Yes ~f D No 1# 097 .. BOARD MEETING DATE 07/01/94 07/27/94 . CHESTERFIELD COUNTY GENERAL FUND BALANCE November 14, 1994 DESCRIPTION FY95 Budgeted Beginning Fund Balance* Fund Economic Market Analysis and Survey for Central Area Plan '" Pending outcome of annmtl tludit process. . AMOUNT (38,000) BALANCE $21,415,900 21,377,900 OrJs . . CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT November 14,1994 Board Meeting Date Description Amount Balance FY89 Excess revenue $2,119,900 $2,119,900 FY90 Budgeted addition $1,881,500 $4,001,400 Designation from June 30, 1989 $1,500,000 $5,501,400 Fund Balance 11/22/89 Purchase of land-Cogbill Road ($630,000) $4,871,400 12/13/89 Purchase building at 6701 West ($400,000) $4,471,400 Krause Road 06/30/90 Budgeted addition of excess $2,100,000 $6,571,400 revenue 06/13/90 Purchase medical building for ($735,000) $5,836,400 future library site 06/27/90 Funds to purchase land for park ($600,000) $5,236,400 on Lake Chesdin 06/27/90 Budgeted but not appropriated funds ($2,000,000) $3,236,400 to purchase land for school and park sites FOR FISCAL YEAR '91 BEGINNING JULY 1. 1990 12/12/90 Fill dirt for cover repair at Fort ($180,000) $3,056,400 Darling Landfill 06/30/91 Budgeted addition from FY91 $4,000,000 $7,056,400 revenues 03/13/91 Designated but not appropriated ($1,806,800) $5,249,600 rfcip.wk4 099 . . funds to cover construction contract for MH/MRlSA building if bonds are not sold in fall, 1991 FOR FISCAL YEAR '92 BEGINNING JULY 1. 1991 07/01/91 Regional Jail Authority as ($1,OOO,000) $4,249,600 approved in the FY92 Adopted Budget (which will be reimbursed) 08/28/91 Provide funding for improvements ($315,OOO) $3,934,600 at Northern Area Landfill to allow reallocation of General Fund dollars to recycling programs 08/28/91 Additional funding for Bon Air ($275,500) $3,659,100 Library expansion 08/28/91 Add back MH/MR building funds $1,806,800 $5,465,900 which were previously deducted . for construction 11/27/91 Appropriated funds for T.V. ($115,OOO) $5,350,900 arraignment equipment but holding in reserve account until prices and all costs are confirmed 03/27/92 Add back funds previously deducted $2,000,000 $7,350,900 to purchase land for school and park sites 03/27/92 Funds designated for interest ($1,400,000) $5,950,900 cost in FY94 due to accelerated 1988 School bond issue 04/08/92 Designated but not appropriated ($2,314,800) $3,636,100 funds for C~nterPointe Fire Station construction in FY95 FOR FISCAL YEAR '93 BEGINNING JULY 1.1992 04/08/92 FY93 budget addition $2,600,000 $6,236,100 rfcip.wk4 100 . . I , I 04108/92 FY93 Capital Projects (revenue ($1,000,000) $5,236,100 sharing roads $500,000; indus- trial access $300,000; drainage $200,000) 04/08/92 Funds to convert Meadowdale ($1,386,500) $3,849,600 Boulevard building into Hopkins Road Library 04/08/92 Funds to construct lights along ($500,000) $3,349,600 portions of Jefferson Davis Hwy 05/13/92 Funding for emergency access for ($80,000) $3,269,600 Millside subdivision contingent upon necessary right-of-way acquisition 07/22/92 Funding for design phase of Jail ($500,000) $2,769,600 Annex 07/22/92 Funds to purchase Castlewood ($315,000) $2,454,600 08/31/92 , Budget Change Request to fund ($14,000) $2,440,600 wetland study of property on Cogbill Road 09/09/92 Supplement to finish improvements ($13,400) $2,427,200 to intersection of River and Walkes Quarter roads 09/09/92 Funds for Charter Colony Parkway ($140,000) $2,287,200 09/09/92 Sidewalk at Enon Library ($20,000) $2,267,200 11/12/92 Designated and appropriated, if ($326,000) $1,941,200 needed, funds to cover shortfall in construction of Public Safety Training Building 11/24/92 Increase from FY92 Results of $661,550 $2,602,750 Operations 12/09/92 Unappropriated funding for TV $115,000 $2,717,750 arraignment 101 rfcip.wk4 . . 12109/92 Appropriated $1,941,200 balance ($2,717,750) $0 plus $661,550 addition from FY92 ending fund balance and use of funds previously appropriated for TV arraignment $115,000 for Jail Annex 12/09/92 Unappropriated funds from 11/12/92 $139,980 $139,980 appropriation for construction of Public Safety Training Building 12/09/92 Appropriated to cover shortfall ($139,980) $0 in construction of Jail Annex 06/30/93 Enon Library Sidewalk- $13,401 $13,401 project complete 06/30/93 Funds which were not needed for the $186,020 $199,421 Public Safety Training Building. Interest on the bonds was sufficient to cover this appro- priation. FOR FISCAL YEAR '94 BEGINNING JULY 1.1993 05/12/93 Appropriated FY94 funds for Cedar ($35,000) $164,421 Springs Rural Road addition (FY94 Secondary Road Improvement) 07/01/93 FY94 Budgeted Addition $3,500,000 $3,664,421 07/01/93 FY94 Capital Projects ($2,793,000) $871,421 07/28/93 Appropriated funds to cover entire ($80,700) $790,721 cost of Keithwood/Hylton Park Drainage project. 08/25/93 Supplemental revenue sharing match ($200,000) $590,721 for FY93 to fund Ledo Road 09/08/93 Supplemental appropriation for ($91,000) $499,721 Charter Colony Parkway 10/13/93 Transfer for Northern Area ($370,000) $129,721 Landfill rfcip,wk4 1()~ " . . 11723/93 Transfer from fund balance $2,800,000 $2,929,721 as per Section 18 of the FY94 Appropriations Resolution 11/23/93 Transfer for Phase I development ($660,000) $2,269,721 of the Warbro Road Athletic Complex 12/15/93 Designation for John Tyler ($2,269,721 ) $0 committment pending decision on Bond Referendum date. 04/27/94 Reduce designation for John $49,400 $49,400 Tyler Community College by $49,400 to $2,220,321 04/27/94 Designate funds in order to ($49,400) $0 begin advance work needed to con- struct the Christmas Mother and County Warehouse (These funds will be returned after July 1) OS/25/94 Reduce designation for John $500,000 $500,000 Tyler Community College by $500,000 to $1,720,321 OS/25/94 Transfer funds to begin repairs ($500,000) $0 on the Ettrick/Matoaca and LaPrade branch libraries 06/08/94 Release funds designated for $1,720,321 $1,720,321 John Tyler Community College 06/08/94 Loan to Health Care Commission ($1,000,000) $720,321 06/22/94 Transfer to Midlothian Branch Library to fully fund project ($490,100) $230,221 FOR FISCAL YEAR '95 BEGINNING JULY 1.1994 07/01/94 FY95 Budgeted Addition $4,850,000 $5,080,221 07/01/94 FY95 Capital Projects ($3,675,000) $1,405,221 07/01/94 Return funds advanced $49,400 $1,454,621 to begin construction on Christmas Mother rfcip.wk4 103 . . Warehouse. 07/27/94 Transfer to Clover Hill Sports ($200,000) $1,254,621 Complex 09/20/94 Return unused funds from $11,936 $1,266,557 Meadowdale Library Project 09/28/94 Transfer for LaPrade, Ettrick- ($160,000) $1,106,557 Matoaca Branch Libraries Renovation 104 rfcip,wk4 . 0 0 on ~ ,.,.. " - e ~ .. Cl 0 on '" 0 0 0 QO 0 - 0 r- r- N ,.,.. ~ '" '" '" 3 " '" '"' ;:, en I- ::I: 0 0 0 0 0 0 0 0 0 0 0 0 C) on on on on on on e ,.,.. ,.,.. ,.,.. ,.,.. ,.,.. ,.,.. 0 - - - - - - 'C ...J on ~ en 0- 'C ;.. Q. C '"' 0 I- ... Z Q. Q. => W <f. LL W I- 0::: .... ..,. .... QO 0 ::I: - ~ I- 0- .... r- 0 on C) '" 0- '" on 0 0- en ... on ~ vi' vi ,.,.. ...J en en ~ . - .... .... ~ ;.. ..... ;.. ... ... I- ... ~ ~~ ... ~ ;. w 0 u 0 'C W ..... "" 0::: ... Q) I- .c en E c Q) z > <( 0 <f. C Z Z <( en " " 0 e C ~ 0::: .. z Cl I- U => 0::: LL 0 0 0 0 0 ~ I- 0 0 0 z 0 0 0 en c '" N ,.: 0- '" '" - - - C <( 3 ~ '" '"' ;:, 0 0::: iii 0 0 0 0 0 ~ 0 0 0 0 0 CI) l- e '" '" '" '" '" Z Ql 0 vi' vi' vi' vi' on t.l 'C Z on ~ - e w 0- 'C Q. ;.. 0- '"' 0 ... U ... '5 0- 0- :3 <f. III W - W <f. III '" '" QO '" 0- 0- :3 ... on on 0 0 on Z I:: 0::: ~ , ..,. 0 '" QO '" I:: " ;.. N ,.: 0\ ,.: vi ::I: ;.. ... ... ..,. - .... III ... !.I ... ~ 6 ..... I- 0 u 0 'C "" Ql E 0 t.l ... Ql :3 'tl 0 C"l c: ~ 01 .:.::. '" J: '" '" I:: 3: .... 'tl '5 t.l U .r: >. '" ';: ::J ... '" .... ... c,; .... E QI 0 I:: QI .... > QI 0 c: QI Ql Ql Ul ... 0 ... 'tl ::J ... Q., "- Ql '" '" 0 0 .... 0 lD () 0 ::2: ::2: () ~ '" . 0 1.05 Date Beqan 12/88 03/89 12/89 10/92 10/92 10/92 09/93 12/93 03/94 " . . " . Prepared by Accounting Department October 31, 1994 SCHEDULE OF CAPITALIZED LEASE PURCHASES DescriDtion APPROVED AND EXECUTED Airport state Police Hangar Additions County Warehouse Total Geographic Information System ("GIS") - Automated Mapping System Data Processing Equipment School Copier School Copier School Copier School Copier Real Property Lease/ Purchase School Computers and Printers TOTAL APPROVED AND EXECUTED Original Amount 128,800 331.200 460,000 3,095,000 2,015,570 22,797 23,322 18,750 36,605 17,510,000 22.591 $23.204.635 None PENDING APPROVAL AND/OR EXECUTION Date Ends 12/00 1/98 1/95 9/97 10/97 10/97 8/98 12/01 7/95 outstanding Balance 10/31/94 83,595 214.958 298,553 1,760,000 28,654 14,454 15,541 12,543 30,369 16,545,000 22.591 $18.727.705 106 t'", . /5.fJ I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page Lof-L Meeting Date: November 22, 1994 Item Number: IS.A. Subject: A Public Hearing to Consider Amending Sections 8-15 through 8-17.1 and Adding Section 8-17.2 of the County Code Expanding the County's Program Providing Tax Relief for the Elderly and Disabled to Include Manufactured Homes County Administrator's Comments: . ",3;::;::;~~~~~ ~~ ~~ f''lOr~ . County Administrator: ~ BoardAction Requested: Consider amending the County Code to extend tax relief for the elderly and disabled to owners of manufactured homes. Summary ofInformation: Under the current County Code, the County provides an exemption from or reduction in real estate taxes for certain elderly and disabled persons who meet specified income and net worth criteria. However, the current program is limited to traditional fixed dwellings such as single- family homes. State law permits the County, by ordinance, to expand its tax relief program to include manufactured homes owned by elderly or disabled citizens. The term "manufactured home", which is the term used in the state enabling legislation, refers to structures that were traditionally called mobile homes. The attached ordinance would permit elderly and disabled owners of manufactured homes to apply for tax relief. There are approximately 2500 manufactured homes in the County and the revenue from property tax on these manufactured' homes for 1994 is projected to be $260,000. The attached ordinance provides that it will be effective beginning with the 1995 tax year. It cannot be accurately predicted as to the percentage of these 2500 homes which would qualify for relief or the percentage of relief th'at each owner would receive. Preparer: ~.~ Steven L. Micas Title: County Attorney 0407:8142.2(8123,1) IN 1.07 Attachments: II Yes D No " . . AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 8-15 THROUGH 8-17.1 AND ADDING SECTION 8-17.2 RELATING TO REAL ESTATE TAX EXEMPTION FOR CERTAIN ELDERLY PERSONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 8 of the Code of the Countv of Chesterfield. 1978, as amended, is amended and reenacted to read as follows: Sec. 8-15. Restrictions and conditions. Notwithstanding any other provision of this chapter, the dwelling. manufactured home, and up to one (1) acre of land upon which it either is situated subject to real estate taxation under this chapter may be temporarily exempted from such tax when any such property is owned by and occupied as the sole dwelling residence of a person not less than sixty-five (65) years of age or a person who is determined to be permanently and totally disabled as defined in sections 8-17.1, hereunder, subject to the following restrictions and conditions: (a) That the total combined income during the preceding calendar year from all sources of the owners of the dwelling or manufactured home living therein and owner's relatives who live in the dwelling or manufactured home does not exceed thirty-seven thousand nine hundred ninety-nine dollars ($37,999.00); provided, that the first forty-one hundred dollars ($4,100.00) of income of each relative, other than spouse, of the owner, who is living in the dwelling or manufactured home shall not be included in such total. (b) Notwithstanding subsection (a) of this section, if a person qualifies for an exemption under this section, and if the person can prove by clear and convincing evidence that the person's physical or mental health has deteriorated to the point that the only alternative to permanently residing in a hospital, nursing home, convalescent home or other facility for physical or mental care is to have a relative move in and provide care for the person, and if a relative does then move in for that purpose, then none of the income of the relative or of the relative's spouse shall be counted towards the income limit, provided the owner of the residence has not transferred assets in excess of five thousand dollars ($5,000.00) without adequate consideration within a three-year period prior to or after the relative moves into such residence. (c) That the net combined financial worth, including interest, as of December 31 of the immediately preceding calendar year, of the owners, and of the spouse of any owner, excluding the value of the dwelling. manufactured home, and one (1) acre 1205:8123,1 - 1 - :108 y . . (... of land upon which it either is situated, does not exceed seventy-five thousand dollars ($75,000.00). (d) The fact that persons who are otherwise qualified for tax exemption, pursuant to this article, are residing in hospitals, nursing homes, convalescent homes or other facilities for physical or mental care for extended periods of time shall not be construed to mean that the real estate for which tax exemption is sought does not continue to be the sole dwelling residence of such persons during such extended periods of other residence so long as such real estate is not used by or leased to others for consideration. Sec. 8-16. Schedule of exemptions permitted. (a) When the total combined income from all sources and the net combined financial worth of the persons qualifying does not exceed the limits prescribed in section 8-15, the amount of exemption from real estate taxation for the dwelling. manufactured home, and up to one (1) acre of land upon which it is situated shall be in accordance with the following schedule: Income Percentage of Exemption $0 through $14,999 $15,000 through $24,999 $25,000 through $37,999 100 50 25 (b) The tax exemption provided by this article shall not exceed two thousand dollars ($2,000.00). Sec. 8-16.1. Adiustments to income and value limitations. The income and net worth limitations set forth in sections 8-15 and 8-16 of this article shall be adjusted by an amount representing the product of the previous year's limitation figure and the previous twelve (12) months' average Consumer Price index published by the Bureau of Labor Statistics calculated on the basis of the county's fiscal year, rounded to the nearest one hundred dollars ($100.00). This same adjustment procedure shall be performed annually for each tax year; however, in no event shall the income and net worth limitations exceed the maximums set forth in Code of Virginia, section 58.1-3210 et seq. Sec. 8-17. Procedure for claiming exemption. 1205:8123,1 - 2 - 1.09 " , ,I . . ...:~ (a) The person or persons claiming such exemption shall file annually with the commissioner of the revenue of the county, on forms to be supplied by the county, an affidavit setting forth the names of the related persons occupying such real estate, the total combined net worth, including equitable interest, and the combined income from all sources of the person or persons seeking to quality. The commissioner of the revenue shall also make such further inquiry of persons seeking such exemption, requiring answers under oath, as may be reasonably necessary, including production of certified tax returns, to determine qualification therefor. Such affidavit shall be filed not later than April 1 of each year, provided that such application may be filed no later than December 31 of each year by first-time applicants or in cases of hardship as defined by the commissioner and provided further for the tax year of 1991 the deadline for filing applications shall be September 1, 1991. If such person is under sixty-five (65) years of age such form shall have attached thereto a certification by the Social Security Administration, the Veterans' Administration or the Railroad Retirement Board, or if such person is not eligible for certification by any of these agencies, a sworn affidavit by two (2) medical doctors licensed to practice medicine in the commonwealth, to the effect that such person is permanently and totally disabled. The affidavit of at least one (1) of such doctors shall be based upon a physical examination of such person by such doctor. The affidavit of one (1) of such doctors may be based upon medical information contained in the records of the civil service commissioner which is relevant to the standards for determining permanent and total disability. Such affidavit shall be filed no later than April 1 of each year, provided that for the tax year of 1991 the deadline for filing such affidavit shall be September 1, 1991. (b) Such exemption may be granted for any year following the date that the head of the household occupying such dwelling or manufactured home and owning title or partial title thereto reached the age of sixty-five (65) years. Changes in respect to income, financial worth, ownership of property or other factors occurring during the tax year for which the affidavit is filed and having the effect of exceeding or violating the limitations and conditions provided herein shall nullify any exemption for the tax year immediately following. The exemption for the tax year during which the change occurred shall be prorated. Such prorated portion shall be determined by multiplying the amount of the exemption or deferral by a fraction wherein the number of complete months of the year such property was properly eligible for such exemption or deferral is the numerator and the number 12 is the denominator. Sec. 8-17.1. "Permanently and totally disabled" defined. For the purposes of this article, the term "permanently and totally disabled" shall mean unable to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment or deformity which can be expected to result in death or can be expected to last for the duration of such person's life. 1205:8123,1 - 3 - 1.10 . . . . ';. _. " ., Sec. 8-17.2. "Manufactured home" defined. For the purposes of this article. the term "manufactured home" shall be defined as defined in ~ 36-85.3 of the Code of Virginia, 1950. as amended. (2) That this ordinance shall become effective on January 1, 1995. 1205,8123,) - 4 - 1.1.1 <<0- , - .. BOARD OF SUPERVISORS J. L. McHALE, III, VICE CHAIRMAN BERMUDA DISTRICT ARTHUR S, WARREN CLOVER HilL DISTRICT HARRY G, DANIEL DALE DISTRICT EDWARD B, BARBER MIDlOTHIAN DISTRICT VACANT MATOACA DISTRICT TO: FROM: DATE: SUBJECT: . CHESTERFIELD COUNT~ P.O. Box 40 CHESTERFIELD, VIB.GINIA 23832-0040 MEMORANDUM Richmond Times Dispatch Chesterfield County Board of supervisors October 27, 1994 Meetings and Corning Events One (1) time, Wednesday, November 1, 1994 One (1) time, Wednesday, November 8, 1994 Please confirm by calling the Clerk to the Supervisors Office at 748-1200. Also, please computer printout of the ad--fax number 748-3032. PLEASE SEND TEAR SHEET WITH BILL. '\. 1). (}), P.A L J Yn LjJ/:tf'L Theresa M. pitts Clerk to the Board of supervisors Attachment LANE B. RAMSEY COUNTY ADMINISTRATOR Board of fax me a Providing a FIRST CHOICE community through excellence in public service. @ ,-~ '-- .(' . 'c, . . CHESTERFIELD COUNTY. P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 BOARD OF SUPERVISORS J, L. McHALE, 111, VICE CHAIRMAN BERMUDA DISTRICT ARTHUR S, WARREN CLOVER HILL DISTRICT HARRY G, DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT VACANT MATOACA DISTRICT MEMORANDUM: TO: Progress Index FROM: Chesterfield County Board of Supervisors DATE: October 27, 1994 SUBJECT: Meetings and Coming Events One (1) time, Wednesday, November 1, 1994 One (1) time, Wednesday, November 8, 1994 Please confirm by calling the Clerk to the Supervisors Office at 748-1200. Also, please computer printout of the ad--fax number 748-3032. PLEASE SEND TEAR SHEET WITH BILL. , ~f. LLJ '-ff1 . 'fJ./-HA- Theresa M. pitts Clerk to the Board of Supervisors Attachment , '. LANE B, RAMSEY COUNTY ADMINISTRATOR Board of fax me a Providing a FIRST CHOICE community through excellence in public service. @ -~ -- '< " . . TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regular meeting on ,November 22, 1994 at 7:00 p.m., in the County Public Meeting Room at Chesterfield Courthouse, Chesterfield, Virginia, will hold a public hearing to consider an ordinance to amend the Code of the County of Chesterfield, 1978, as amended, by amending and reenacting Section 8-15 through 8-17.1 and adding Section 8-17.2 relating to real estate tax exemption for certain elderly persons. This would expand the County's Program Providing Tax Relief for the Elderly and Disabled to include manufactured homes. A copy of the ordinance is on file in the County Administrator's Office, Room 505, 9901 Lori Road, Chesterfield, Virginia, and may be examined by all interested persons between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. fRi(hmo1'(9dl . Newspapers, ][1'(9(0 An Affiliate of Media General . P,O, BOX 85333 RICHMOND, VIRGINIA 23293-0001 (8041 649-6000 ACC~~SNTTO~~BER 220806 DATE 11/08/94 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS ATTN: JOAN DOLEZAL P.O. BOX 40 CHESTERFIELD VA DATE I ! 11/01/'34 i I i 121 I , LEGAL NOTICE WILL HOLD PUBLI C HEARING TAKE NOTICE Take notice that the Board of Su- pervisors of Chesterfield County, Virginia, at a regular meeting on November 22, 1994 at 7:00 p.m. in the County Public Meeting Room at Chesterfield Courthouse, Ches- terfield, Virginia, will hold a pUblic hearing to consider an ordinance to amend the Code of the County of Chesterfield, 1978, as amended, by amending, and. reenacting Section 8-15 through 8 -17.1 and adding Section 8-17.2 ; relating to real estate tax, exemptlon for certain elderly per- ' sons. This would expand the Coun- ty's Program Providing Tax Relief' for the Elderly and Disabled to in- clude manufactured homes. A copy of the ordinance is' on file in the County Administrator's Of. fice, Room 505, 9901 Lori Road, Chesterfield, Virginia, and may be examined by all interested per- I sons between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. " !:;\ 0 , ,< /'~ ,":.,' :'- ;J .::.-:.::;.,>....7;.> 'v) /" -<',,-' "i)0<) J<.>,y 23832 DESCRIPTION 2 216.16 CHARGES CREDITS INCHES TOTAL AMOUNT RUNS I I I I I Richr,\c'nd Newspaper's'jInc. : ! i Pub 1 i,sher' of i THE ~ICHMOND TIMES-D1SPATCH I This is ,to cer,JifY thJt the attlached LEdAL NOTICE was publi~hed by iRichfllodd Ne"JspaRers, Inc.[, iY", th~ City of RichfllOrid, State of Virginia, dn the following dates: i Ii Ii i ! 11/61/'34 I I II ' I 11/08/94 : ' I I LINES 28 The firit inser1ltion b~ing giVe;,'.... 11/01/'34 i I I Sworn to an~ subscrlibed bdfore I af-~~1~~ :~0~ : Notary Publ ic I U S'-~Visor S~ate 0 ~i1ginia Ii I i Clty of R1Cf)fIloY".d I ~__ jf ./f) :' My COfllfllissi~,n expi 1es : d./! tJ\..J! Hf My Co~mlS n expires iPteRlber3011~ WHEN REMITTING PUEASE REFER TOIYOUR CUSTOMER. 2~0806 i : I 'IT@ljm -~'I 215.15 C--~:-.'~(O \' ;> (, ,'( /"" 1 (' 0"'-"1 /:) /' 1 I" r"', ('! '~: ,-"-/', ("--, -- -' . '7 ,.-^-, \""-,i'lii"i,;r','a,i;~)in',f:' ,', ":::/l0vvV0~ il~y i,:,(.-::;Jc ',) ,NI./'>;J,' J V MAKE CHECKS PAYABLE TO 2128341,',. THE PRO.SS INDEX ( ,~./ 15 Franklin Street P.O. Box 71 - . Petersburg, Va. 23804.0071 Phone. 732.3456 J Chesterfield, Board of Sup@rv P.O. Box 40 A:jj;261 Chesterfield, Va. 23::::32-0040 ))TAKE NOTICE Tak@ notice that the Boar'd of Super'visor's ,;.1: Chesterfield County, Vir- sinia, at a resular m@et- No. Z (J(H~J3 WOR1DS_,._. r--s ~'. ..:..:. .L INVOICE FOR CLASSIFIED ADVERTISING AMOUNT $';"0.00 YOUR CLASSIFIED INVOICE 15 NOW DUE. IF NOT PAID WITHIN '4 DAYS AMOUNT DUE Will BE PHONE 74:::-1200 $';;').00 CLERK sf INDEXING TERMS: TAKENOTI AD GIVEN BY CLASSIFICA nON Boar'd (If ::;:uP 001 CODE SOLICITED BY OPERATOR to 4. ::: a START DATE STOP DATE SKIP SCHEDULE .... 11/01/94 11/0:3/94 SNTVnFS PLEASE PAY PROMPTLY :t> l.O r.> n .. 0 c c m ~- n .....-....i'";;". I ~, ' , N l.~- t:::: -:_ -0 rn<. ::li: "c- )>0 .. ~ ~ Cl Z ...0 r.-' -:r . .... ,/ ~ . AFFIDAVIT OF PUBLISHED ADVERTISING State of Virsinia City of Petersburs I. RUSSELL TURNER. being duly sworn. do. upon my oath. depose and say that I am Classified Manaser of The Prosress-Index. a newspaper printed in said City and State. and that the advertisement of: TAKENOTI was published bY: Chesterfield P. O. Bo):: 40 A#261 Chesterfield. Va. . Board of Supervi '-:"-;:":I'-:-'-~ ":"'_"_"_',L. was published in said paper on: Nov. 1.8/94 ~W;jl1LL~_____- Llassl~led Manaser .' /0 . - , J~ '. , - TAKE 'NOTIce Take notice that the Board of Supervisors of Chesterfield County, Vir- ginia. at a regular meet- ing on (November 22,7 1994J'at 7:00 p,m. in the County Public Meeting Room at Chesterfield Courthouse, Chesterfield, Virginia, will hold a public hearing to con- sider an ordinance to amend the Code of the County of Chesterfield, 1978, as amended, by amending and reenacting ,Section 8-15 through 8-17.1 and addinl,l Sec- tion 8-17.2 relating to real estate tax exemption for certain elderly per- sons, This would expand the County's program Providing Tax Relief for the Elderly and Disabled to inelude manufactured homes. A copy of the ordinance is on tile in the County Administrator's Office, ,Room 50S, 9901 Lori 'Road. Chesterfield. Vir- ginia, and may be exa- ,mined by all interested . persons between the hours of 8:30 a,m, to 5:00 p.m., Monday . througl1 Friday, 'Nov. 1.8194 e :r.."Io. ..0 ..c- O f'T1 n I r-.> " ::It ..c- O W r.> n c c: :~: -.......,.. ~..... j_. ........ C;] ::~ -- .-..- ,,--.\.,.,..1 -~ -" r-,.": 2:' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page lof-l November 22, 1994 AGENDA Meeting Date: Item Number: 15.B. Subject: Public Hearing on an amendment to the Southern and Western Area Plan County Administrator's Comments: County Administrator: rIf/( BoardAction Requested: The Planning Commission recommends the Board of Supervisors approve the proposed amendment to the Southern and Western Area Plan. Summary ofInformation: On October 20, the Planning Commission requested that an amendment to the Southern and Western Area Plan be prepared to support approximately 2,419 acres of additional 1 to 5 acre lot residential development and related public facilities within the next 20 years along Lake Chesdin west of the adopted boundary. This amendment was considered by the Planning Commission at their November 15, 1994, meeting in conjunction with the Zoning Case 95SN0161, the proposal for a major residential development with park uses on Lake Chesdin and other locations. The Planning Commission recommended approval for Zoning Case 95SN0161 and the Plan amendment. The current Plan, adopted on June 23, 1993, designates this land as part of the Rural Conservation Area where planned new development should be discouraged within the next 20 years. Specific changes to the Plan that will be required to accomplish the proposed amendment are attached.. 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The Plan for Chesterfield The Southern and Western Area Plan .: SUMMARY OF PROJECTED GROWTH TRENDS Southern and Western Area Population Housing Workforce Jobs Acreage Developed Acreage Zoned but Undeveloped 1990 24,287 8,645 8,645 2,200 2 31,870 6,271 Plan Horizon Year 50,000 1 19,231 19,231 19,207 44,482 N/A Notes: 1 Assumes 2.6% average annual population growth rate 2 Estimate LAND USE COMPARISON (Demand v. Supply) Additional Acres Needed to Support 50,000 Persons Additional Acres Recommended by Plan Residential 10,531 30,SaO 38,990 · Convenience Center 11 See Note 3 Neighborhood Center 66 288 Community Center 43 352 Regional Center 803 1,200. Industrial 412 1,220 Public Facilities 499 See Note 4 Other 250 See Note 5 TOTAL ACRES: 12,612 J:;) ,C-4e 42,050 Percent of Available Acres: 13.1 % 41.2% 43.7%. Notes: 3 Neighborhood-oriented convenience retail reflected in assigned residential acreage. Precise loca- tions of these centers are not identified on the plan given the map scale. 4 Reported in the following categories: residential and neighborhood, community and regional center. 5 These uses (Le., quarries, landfills, etc.) should be accommodated within the Rural Conservation Area, outside of planned growth areas. Source: Chesterfield County Planning Dapartment; April 1992. 11~ 21 .;. . . ~ , BOARD OF SUPERVISORS CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 J,L. MCHALE, III, CHAIRMAN BERMUDA DISTRICT ARTHUR S, WARREN, VICE CHAIRMAN CLOVER HILL DISTRICT COUNTY ADMINISTRATOR LANE 8, RAMSEY HARRY G, DANIEL DALE DISTRICT FREDDIE W, NICHOLAS, SR, MATOACA DISTRICT EDWARD B, BARBER MIDLOTHIAN DISTRICT MEMORANDUM TO: Richmond Times Dispatch FROM: Chesterfield County Board of supervisors DATE: November 4, 1994 SUBJECT: Meetings and coming Events One (1) time, Tuesday, November 8, 1994 One (1) time, Tuesday, November 15, 1994 Please confirm by calling the Clerk to the Board of supervisors Office at 748-1200. Also, please fax me a computer printout of the ad--fax number 748-3032. PLEASE SEND TEAR SHEET WITH BILL. J--J Vt ~'" ~~ YrI, '-/J ffi /J Theresa M. pitts Clerk to the Board of Supervisors Attachment Providing a FIRST CHOICE community through excellence in public service. @ Prlntooon Recycled Paper . . ~ BOARD OF SUPERVISORS CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 J,L. MCHALE, III, CHAIRMAN BERMUDA DISTRICT ARTHUR S, WARREN, VICE CHAIRMAN CLOVEI=I HILL DISTRICT COUNTY ADMINISTRATOR LANE 8, RAMSEY HARRY G. DANIEL DALE DISTRICT FREDDIE W, NICHOLAS, SR, MATOACA DISTRICT EDWARD B, BARBER MJDLOTHIAN DISTRICT MEMORANDUM TO: Progress Index FROM: Chesterfield County Board of supervisors DATE: November 4, 1994 SUBJECT: Meetings and coming Events One (1) time, Tuesday, November 8, 1994 One (1) time, Tuesday, November 15, 1994 Please confirm by calling the Clerk to the Board of Supervisors Office at 748-1200. Also, please fax me a computer printout of the ad--fax number 748-3032. PLEASE SEND TEAR SHEET WITH BILL. \.-1hhhl 1. ) 'f)1 . '--P r.ir ~~ Theresa M. pitts Clerk to the Board of Supervisors Attachment Providing a FIRST CHOICE community through excellence in public service. @ PrinledOll R8C'1cllldPaper " . . > TAKE NOTICE Take notice that the Board of supervisors of Chesterfield County, Virginia, at a regular meeting on [FovemJ5er ~-2-,-'r9-9'r at-7:00-'p:m. in the County Public Meeting Room at Chesterfield Courthouse, Chesterfield, Virginia, will hold a public hearing to consider an amendment to the Southern and Western Area Plan, an element of the county's Comprehensive Plan. This amendment would revise the recommended land use plan for about 2,250 acres in the area approximately bounded by Lake Chesdin, the Virginia Power transmission lines, Ivy Mill Road, south of River Road and Nooning Creek. The proposal is to change this area from the currently recommended rural conservation area to a one to five acre lot residential designation. If further information is desired, contact Mr. Glenn Larson of Comprehensive Planning, at 748-1970 between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. JRj(JJimo011d . Nrfw~!praJ!prfr~, lI011{[;o . '" P,O, BOX 85333 RICHMOND, VIRGINIA 23293-0001 (804) 649-6000 An Affiliate of Media General 220806 DATE 11/15/94 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS ATTN: JOAN DOLEZAL P. O. BOX I~O CHESTERFIELD VA c~3B32 DATE DESCRIPTION CHARGES LINES 1 I j I CREDITS INCHES TOTAL AMOUNT t I I i rm; r;Qlli& Take notice that the ~oard of Su- pervisors of ChesterfIeld qaunty, Virginia, at a regular meetlng ~n November 22.19.94 at 7:90 p.m. In the County Public Meeting Room at Chesterfield Co~rthouse, Che~- terfield, Virginia, wIll ho!d a public q,earing to consIder an ... amendment to the ~ and. ~ ~ E.la!:1 an element of tFieCounty's Comprehensive Plan. This amendment would revise the recommended land use plan for about 2,250 acres in the area ap- proximately bounded by Lake Chesdin, the Virgini~ Power trans- mission lines, Ivy Mill R<;lad, south of River Road and Noomng Cree~. The proposal is to change thIS area from the currently recom- mended rural conservation .area .to a one to five acre lot reSidential ~e~~~~~~~o~nformation is desired, I contact Mr. Glenn Larson of Com- , prehensive Planning, at 748-1970 between the hours of 8:30 a.m. to . . Monda t I I I ; I I I I I I-L 1- I I -T I Richfll10nd New.$pc:ilpe~'s, lIne. I I I Pub 1 ilshe~' of I I I. I THE ~ICHMONDI TIMES-DI!aPATCH I :, This is Itcl ce~'tllifY tha~ the attlac.hed LEG~L NOTId~ was publ i1hed by RichfllO)',d Newspap!ers, Inc.l, in thelCity of RichfllO)'id, Statle of Vi~'gi)'lia, Coin the fColjl. Clwil',g dl.~te1E;: j 1! '! I 1 I j I 1 11 IOB/94 I I I 11 I l1S/94 "J " I I r~ I I 1 I 1 "1 ,i, I,. The fit'it .i.:71tiC~i' b4i)'lg give)'j.... I an, slWEc~lifT994be:f'c.~'e I ' :tzj1~)rJ/PA/ ! ! NCltl""ry Publ ic I state of Vi~gi)'lia I I I City clf. Richlrllcl)',d , I MyCommrSSionExpiresJune30 1996 My COfllflllSS1Ci)', expl res ii' ! M! .. I -- 1 I I I I WHEN REMITTING PdEASE R~FER TO IYOUR I I RUNS 11/08/9ff . 1 I I I 12:1 I LEGAL NOT I CE 1 AMENDMENT TO SOUTHERN & WESTERN AREA PUi 2r::3 2 28:3.88 I CUSTIOME R # I I 22C1B06 . I I 'ii'@'ij'm @JJj)] c:::> I 223.8B -'J./'-. ",1 ~-/'\\ 0 '! ,~ ~~:' ~K -:r f/'J j >>. ';'r(i)\. /.~~ <-<:'! rti i /:'0~~~LS.l)ij 0Ll~l~ J:JSJ ;. c::;:~) 0 t.?'~f~~ <) f~ fi @1l'UiJu rr ~ " JLCiJ L(~)~Ql ruler u] MAKE CHECKS PAYABLE TO ~!iTH ~5 ~a~~~E~~ B!~1DEX Petersburg, Va. 23804.0071 Phone. 732.3456 219399, " ,- Ches tel"fie 'I oj, P. O. Bo:x: 40 (1'if26 i Chl?ster'fiel d, Boar'd of ::;:upel"'v Va.. 2:3:3::::2--'00..10 >>T{4KE i\iOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir- Binia, at a reBular meet- INVOICE FOR CLASSIFIED ADVERTISING AMOUNT $9','. (n) No. Z~(I(H)i WORDS M ES iLi5 2 YOUR CLASSIFIED INVOICE IS NOW DUE. IF NOT PAID WITHIN 1.4 DAYS AMOUNT DUE WILL BE PHONE 74::;:-1200 $ ';,';' I' 1)1.) INDEXING TEAMS: CLERK sf TAI<ENOT I AD GIVEN BY CLASSIFICATION B.)ard of SuP 001 CODE SOLlCITEO BY OPERATOR b :5.2 a START OATE STOP DATE SKIP SCHEDULE ., 11/0:3/94 11115/94 Si"iH.JTF::;; PLEASE PAY PROMPTLY ~... \,0." ':;:-4g c:. I::) 1"'1 n I N ::: :?:; G~:- :_: ; ..' fr; :~: -p'" :t?.. c:i ....., ...... 3: n.1 Z -0 :x .t:"' . (:) ..0 - \ .. . I....! . . AFFIDAVIT OF PUBLISHED ADVERTISING State of Vir9inia Citv of Petersbur9 I, RUSSELL TURNER, bein9 dulv sworn, do, upon mv oath, depose and sav that I am Classified Manager of The Pr09ress-Index, a newspaper printed in said Citv and State, and that the advertisement of: TAKENOTI was published bv: Chesterfield P. O. Bo>( 40 A#261 Chesterfield, Va. Bo:oar" d 0 f ~:::IJ pe r'v i 2:~:::::~:2 was published 1n said paper on: Nov. 8,15/94 ?wuuJl--/(~-j~------- ~~ssified Manaser ~ "i~. .. . , ,. TAKE NOTICE Take notice that the Board of Supervisors of' Chesterfield County, Vir- ' !linia, at a regular meet; , mg. on (Novembe~ 2'?, , 19.2.4. at 7:00 ,p.m. m the, County Pubhc Meetmg' Room at Chesterfield Courthouse. Chesterfield, 'Virginia, will hold a public hearing to con- sider an amendment to the Southern and West-, ern Area Plan, an ele- ment of the County's ,Comprehensive Plan. This amendment would revise the recommended land use plan for about 2.250 acres in the area approximately bounded ,by Lake Chesdin, the Virginia Power transmis~ sion lines, Ivy Mill Road. . south of River Road and Nooning \ Creek. The proposal is to change this area from the currently recom- mended rural conserva- tion area to a one to five acre lot residential designation, If flJrther infOlmation is . desired, . contact Mr.' Glenn Larson of Com- prehensi ve Planning, at 748-1970 between the 'hours of 8:30 a,m. to 5:00 p.m., Monday through Friday. , I Nov. 8,15/9.4___ __--' . \0 ' .l:- . ~ CJ I I'\:) :ll .t:.- '. .:t:,,,, "-J ('""' <::5 ::::: ~...t: -, '--.:i ..~._ !b~ ;~~ :t;.C;J ;::;:: <::l t..t:.J ...... 3: 1""1"1 ~