11-10-1994 Packet - BOS/School Board Worksession
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BOARD OF SUPERVISORS
CHESTERFIELD COUNTY
P.O. BOX 40
CHESTERFIELD, VIRGINIA 23832
(B04) 748-1211
J.L. MCHALE, III. CHAIRMAN
BERMUDA DISTRICT
ARTHUR S, WARREN, VICE CHAIRMAN
CLOVER HIll DlSTRJCT
COUNTY ADMINISTRATOR
LANE 8. RAMSEY
HARRY G, DANIEL
DALE DISTRICT
FREDDIE W, NICHOLAS, SR,
MATOACA DISTRICT
EDWARD B BARBER
MIDLOTHIAN DISTRICT
MEMORANDUM
TO:
Honorable Members of the Board of Supervisors
Honorable Members of the School Board
Lane B. Ramsey, County Administrator ~
Thomas Fulghum, Superintendent "7fl.p
-
Recommendation to Approve a Three Percent Increase in VRS Benefits for
County and School Board Retirees
FROM:
SUBJECT:
DATE:
November 8, 1994
During a special session of the General Assembly in July, Senate Bill 2008 was
passed which provides a three percent increase in the retirement allowance for most retirees,
Those immediately eligible for this benefit effective October 1, 1994 are: current and future
retirees of State agencies; teachers, administrators and clerical employees of school boards;
elected constitutional officers and their retired state-funded employees; and, persons receiving
survivor benefits as the result of the death of an eligible retiree. The purpose of SB 2008 is
to offset the taxing of state retirement income.
Local governments have an option to include their employees by the governing body
adopting an irrevocable resolution to cover their current and future retirees. Furthermore,
school boards must adopt a similar resolution if they choose to cover non-professional
employees such as maintenance workers, food service personnel, and bus drivers, etc. who
were not covered by the mandated action. Resolutions must be received by VRS prior to
January 1, 1995, in order for payments to be retroactive to October 1, 1994.
The estimated cost of this benefit for School Board professional employees is 1.04 %
of the School Board's covered payroll, or approximately $1,074,000; the additional cost of
covering non-professional employees is based on .82 % of the covered payroll and is
Providing a FIRST CHOICE community through excellence in pUblic service. @
Prinl""on
AlII;:ycle<:lPape,
.c.a.
November 7, 1994
Page -2-
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projected at $100,000. The estimated cost of this benefit for County employees is .75% of
covered payroll, or approximately $501,000. The increased rates will be reflected in
employer contribution rates effective July 1, 1996, School Board non-professional employees
were not automatically included in SB 2008 because that would equate to another unfunded
mandate. State funding for non-professionals has been capped since FY82.
In order to provide equity of coverage for all County and School Board personnel, we
are jointly recommending our respective Boards adopt the resolution providing the 3 %
increase for all current and future retirees. As of last week, VRS had received 130 such
resolutions from towns, cities, counties, and schools. Of the 130, 29 were school divisions.
We recommend that the resolution be approved at our November 10 joint retreat of the
Board of Supervisors and School Board. Attached to this memorandum is an agenda item
and resolution related to the respective Boards' authorization.
Should you have any questions prior to the November 10 retreat, please feel free to
contact Judi Ellis Odato, Schools Human Resources (751-4196) or Rick Willis, County HRM
(748-] ]40).
Attachments
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~of"':'"
Meeting Date: November 10, 1994
Item Number:
Subject: Resolution to provide a 3% increase in VRS benefits
County Administrator's Comments:
County Administrator:
BoardAction Requested:
Summary ofInformation:
Senate Bill 2008 enacted by the 1994 Special Session of the General
Assembly, and approved by the Governor, provides a 3% increase in the
monthly retirement allowance for current and future: (1) state
retirees; (2) retired elected constitutional officers and their
retired state-funded staff; and (3) professional school board retirees
(teachers, administrators and clerical staff). This bill was enacted
because VRS retirement checks are now subject to state taxes. The 3%
increase is intended to offset those taxes.
Retirees of political subdivisions and non-professional school board
retirees are not eligible for the increase unless their employer
authorizes the benefit increase by providing VRS with an irrevocable
resolution. If VRS receives the resolution by January 1, 1995, the 3%
increase will be reiroactive to October 1, 1994.
Attached is a resolution for approval by the Board of Supervisors.
The estimated incremental cost of this benefit increase is .75% of the
County's covered payroll, or approximately $501,000 annually and will
be reflected in the County's contribution rate effective July 1, 1996.
Preparer\~~
erlC . Wl , r.
Title:
Director, Human Resource Mgmt.
Attachments:
I ~I Yes
o No
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POLITICAL SUBDIVISION RESOLUTION TO
,PROVIDE A 3% BENEFIT INCREASE
FOR CURRENT AND FUTURE RETIREES
Be it resolved that Chesterfield County does hereby elect to
provide a 3% retirement a~lowance increase as provided in the
Code of Virginia, Section 51.1-130, 51.1-155, 55.1-157 as
applicable for its eligible current and future retirees under
employer code 5-5120.
Be it also resolved that Chesterfield County agrees to accept
liability for any current or future additional employer
contributions and any increases in current or future employer
contribution rates resulting from its election to provide the
increase in benefits to its current and future retirees.
Be it further resolved that Chesterfield County elects to allow
its eligible current and future retirees to receive the benefit
increase effective October 1, 1994.
Now, therefore, Jack McHale, Acting Chairman of the Board of
Supervisors and Theresa Pitts, Clerk of the Board of Supervisors,
are hereby authorized and directed in the name of the Board of
Supervisors to execute any required contract in order that said
eligible current and future retirees of Chesterfield County may
participate in the benefit allowance increase as provided for in
the Code of Virginia. In execution of any contract which may be
required, the seal of the Board of Supervisors shall be affixed
and attested by the Clerk, and said officers of the Board of
Supervisors are authorized and directed to pay over to the
Treasurer of Virginia from time to time such sums as are due to
be paid by Chesterfield County for this purpose.
CERTIFICATE
I, Theresa Pitts, Clerk of the Board of Supervisors, certify that
the foregoing is a true and correct copy of a resolution passed at
a lawfully organized meeting of the Board of Supervisors held at
Chesterfield, Virginia on November 10, 1994. Given under my hand
and seal of the Board of Supervisors this 10th day of November,
1994.
Clerk
~4-94 MON "'2'
A~l SUPT.
OFF I C~,
F'. 0~
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'~HES1ERFIELO COUNTY PUBLIC SCHOOLS
RESOLUTiON TO PROVIOE A 3% BENEFIT INCREASE
FOR CURRENT AND FUTURE NON-PROfESSIONAL RETIREES
Be is resolved that the Chesterfield County PUblic Schools does hi:ll'euy elect to
provide a 3% retirement allowance increase as provided in the Code of Virginia,
Section 51.1-130.51.1-155,55.1-157 as applicable tor Its eligible f,;Ulnnt and
future retirees under employer code (5-5520).
Oe it also resolved that the Chesterfield County Public Schools agrees to accept
a 11 11 abi 1i ty for any current or future addi t i ona I emp I oyer contrl but 1 ons dnd any
increases in current or future employer contribution rates resulting from its
election to provide the increase in benefits to its current and future I'tlLlrees.
Be it further resolved that the Chesterfield County Public Schools elects to
allow its eligible current And future retirees to receive the benefit increase
effective October 1, 1994.
Now, therefore, Marshall W. Tral\lllell, Jr., Chairman of the Chesterfield Cuunly
School Board, and Patricia W. Bartlam. Clerk of the Chesterfield County School
Board, are hereby authorized and directed in the name of the l:hesterf1eld County
Public Schools to execute any required contract in order that said eligible and
future retirees of the Chesterfield County Public Schools may participate 1n the
benefit allowance increase as provi ded for in the Code of Vi r9i ni a. In execut 1 on
of any contract which may be required, the seal of the Chesterfield County pUb11c
Schools shall be affixed and attestp.d by the Clerk. and said officers of the
Chesterfield County School Board are authorized and directed to pay over to the
Treasurer of Virginia from time to time sdch sums as are due to be paid by the
Chesterfield County Public Schools for this purpose.
CERHFICATE
I, Patricia W. Bartlam. Clerk of the Chesterfield County School Board. certify
that tilt: foregoi 09 is \l true and correct copy of a reso 1 ut i on passed at a
lawfully organized meeting of the Chesterfield County School Board held at
Chesterfi~ld CQunty, Virgini~ on November 10, 1994. r.iven under my hand and seal
of the Chesterfield County Public Schools this lOth day of Novembet. 1994.
Ck-~, If. ~
{:1erk
'''''''
=tHO
MON 11:29 AM SUPT,
OFFICE
P.04
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CHESTER~ It.lD COUNTY PUBLIC SCIIOOLS
CHESTERfIElD, VIRGINIA
CCP$ MEMORANDUM (94-95)
TO: SCHOOL BOARD ~ rJ. 70}
FROM: OFFICE OF THE SU?ERINTENDEN~~
November 10, 1994
SUBJECT:
RECOMMENDED PERSONNEL ACTION FUK 1994-95
PERTINENT INFORMATION:
The Human Resources Department is continuing to precess res1gnatiun:> and screen
applicant~ for current positions. Attached is a listing of the personnel actions that
require School Board approval.
RECOMMENDED ACTJO~
It is recommended th~t the School Board approve the personnel actions as listed and
authorize the Superintendent to offer contracts, make assignments, approve appropridle
salary placement~ ;n accordance with adopted salary scales or give appropriate notice
of the action taken.
TRF/JSL/ml
Attachment
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CHESTERFIELD COUNlY PUBLIC SCHOOLS
SCHOOL CIP/ENROLLMENT PROJECTION REVIEW AND UPDATE
1994 Board of Supervisors/School Board Retreat
November 10, 1994
4:00 P.M. . 9:00 P.M.
11/1/94 ' 12/13/94
12/15/94
Now. 1/15/95
1/31/95
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Capital Improvement Plan Annual Update
TIMELINE
Architects study alternatives and costs for possible additions and
upgrades to Thomas Dale, Bird, and Chester
Staff provides draft recommendations to School Board re: new
schools vs. renovations
Draft recommendations shared with School Councils,
community groups, and other interested parties
Board receives comments from community
Staff continues to evaluate sites for possible new schools to
relieve Thomas Dale, Bird, Chester, Carver
Decision made on what projects to fund
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DRAFT
The team recommends that the School Board:
Renovate and expand Lloyd C. Bird High School to accommodate 2100 students in
grades 9 through 12.
The team felt it is important that when this facility is enlarged and renovated, the final
results will provide a complex that is equitable to the new high schools being built. Using
this criteria the following additions/renovations are recommended:
a) construct a new gym with seating for 2200;
b) construct approximately 26 new classrooms (including 4 science labs) adjacent to the
existing English and Social Studies classrooms;
c) after construction of the new classrooms, move all 9th grade students to classrooms
adjacent to the Business and Home Economics labs for a "school within a school"
organization to partially isolate this grade level from the rest of the high school.
d) expand administrative office/lobby area;
e) expand library;
f) expand the commons/cafeteria area;
g) renovate toilet rooms and complete ADA upgrades;
h) install technology backbone to provide voice, video and data to every classroom;
i) relocate parking and bus dropoffs as required by new construction.
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DRAFT
Renovate and expand Thomas Dale High School to accommodate 2100 students in
grades 9 through 12, and acquire additional land at the school site if available.
Rationale
Although this original building is older than Bird and the school is smaller, the facility is
sound and can be upgraded to a comparable environment to other new high schools.
Additional land would be desirable to expand playfields and improve the site. The following
additions/renovations are recommended:
a) construct a new gym with seating for 2200;
b) construct a new "school within a school" of 24 classrooms, toilets, corridors, and
special education spaces for approximately 600 ninth grade students;
c) expand library and renovate;
d) expand kitchen/cafeteria and renovate;
e) install elevator, renovate toilet rooms, and complete ADA upgrades;
f) install technology backbone to provide voice, video, and data to every classroom;
g) relocate parking and bus dropoffs as required by new construction.
The existing auditorium seats approximately 400 people and is adequate for educational
program needs. The community may desire a larger facility similar to the new high schools,
but the team saw that as a community issue, not an educational need.
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acplace Co..." )\flddlc SchOOl with a 0"" 'acillty 'or 825 ".dc." i. grad" ,
throogh 8 o. thc C"'!log Ca..." 'It< Or OD a Dc" 'It< located '.rth" c,,,, 'or he""
attendance zone distribution.
DRAF'
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DRAFT
Renov... and e...nd Ch""r Middle SchOOl to .<<ommoda.. 112s 'tnden', in
grades 6 through 8.
Rationale
Althoogh the original boHdiag 10 this oomplex i, older thaa Carver Middle School, the
ooa","ctioo is more sUb"antia/. The facility has 'ome architectural Significance, aod the
layOOl af d"'''oom, is adaptable to a middle ,chool progmm. The ,ite aC<<age also meets
the mioimum <<quired for .n expanded progmm. The follOwing additions!cenovations are
recommended.
.J oon"roct aoew th<<e "ory dassroom wiag with approximately 12 cI"'''oom"
elevator, toilet rooms and auxiliary spaces;
b) complete ADA renovations throughout the building;_
c) expand the library and renovate;
d) expand the administrative area and renovate;
e J ia"allteohnology barkbooe to pmvide voice, video, and data to every dassroom;
t) install a technology lab in the industrial arts lab;
g) <<view adeqoaey of the auditoriom to accommOdate ooe grade level (375 seats);
h) review adequacy of the kitchen to serve the larger population.
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Memo #56
TAllLE 2: SCHOOL CAPITAL IMPROVEMENT NEEDS
FY 94 ' FY 99
ESTIMATED COST
DAlE NEEDED (MILLIONS)
1. New elementary school to relieve Enon and Harrowgate Now 8.0
2. New classroom space & sitc/facility improvements or new middle
school to relieve Carver Now 5.0 ' 12.0
3. New classroom space & site/facility improvements or new middle
school to relieve Chester Now 5.0 - 12.0
4. Ncw classroom space & site/facility improvements to relieve Bird
High Now 8.0
5. New classroom space and site/facility improvements to relieve
Thomas Dale High Now 8.0
6. A. Gym/dining room/food preparation area Robious Elem. Now 2.1
B. Gym/dining room/food preparation area Salem Elem. Now 2.1
C. Gym/dining Room Reams Elem. Now 1.5-
D. Gym/dining Room Beulah Elem. Now 1.5
E. Food preparation area Hopkins Elem. Now .5
7. New classroom space and site/facility improvements to relicve Wells
Elementary 9195 2.5
8. New elementary school to relieve Evergreen and Crenshaw 9196 8.0
9. New elcmentary school to rclicve Alberta Smith and Woolridge 9196 8.0
10. New classroom space & sitc/facility improvcments to relievc Curtis
Elementary 9196 2.5
11. New classroom space & site/facility improvements to relieve Grange
Hall Elementary 9/97 2.75
12. New elementary school to relieve Gates and Salem 9198 8.0
13. New elcmentary school to relieve Providence and Jacobs 9198 8.0
14. School site and facility improvements Now 15,25
15. Facility improvements to support the use of technology in the
schools Now 20.0
16. Replace Meadowbrook High School!Magnet Facilities 9/99 30.0
17. Future school sites Now 2.0
18. Architectural, engineering and other planning services Now .4
19. Warehouse facility Now .5
20. Administration office space Unfunded Now 5.0
21. Staff Dcvelopmentffraining facility Unfunded Now 2.5
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.
. State Funding for
Education
· Lack of State Funding for Capital Needs
· Funding Formulas
· Overview
e · Standards of Quality
· Composite Index
· State Sales Tax
· Virginia Compared to Other States
· Outlook
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STATE FUNDING
FOR
LOCAL SCHOOL CONSTRUCTION
.
In FY1994, 32 states provided direct financial
assistance to local school districts for school
construction, while 1 8 states, including Virginia, did
not
. Of total FY1994 state funds, total expenditures
ranged from $1.6 billion (Wisconsin) to about $1
million (Alabama)
. Average per pupil expenditures ranged from $3,434
(Alaska) to $1 .37 (Alabama)
. Majority of states provided approximately $300 or
less per pupil
Source: Virginia Department of Education study dated September 12, 1994
-
e
-
.
.
BASIC STATE FUNDING PHRASES
STANDARDS OF QUALITY (SOQ) ;- the state standard for school
staffing and currently the ratio for basic aid is 51 professional
instructional positions for every 1,000 students. Standards for other
specific areas are: Special Education and Vocational Education - 6 per
1,000; Gifted and Talented - 1 per 1,000; Remedial Education - 9 per
1,000 for students scoring in the bottom quartile on Virginia State
Assessment Program tests or who fail the state's Literacy Passport Test.
COMPOSITE INDEX - a complex formula derived by the state to
"equalize" funds. This index is how the state determines a locality's
"ability to pay" relative to other localities in the state.
AVERAGE DAILY MEMBERSHIP (ADM) - the aggregate number of
days of membership divided by the number of days in session for the first
seven months of the school year (March 31). All students K-12 are
included in this count.
COST "PER PUPIL n - dollar value attached to various programs and is
based on the number of specific types of students in the locality
multiplied by the cost of providing the pupil teacher ratio associated with
that program (Le. Special Education, Vocational Education, etc).
e
e
-
.
.
STATE FUNDS ARE DIVIDED INTO FOUR BASIC
GROUPS:
1) STANDARDS OF QUALITY (SOO) - BASED ON
AVERAGE DAILY MEMBERSHIP AND EQUALIZED
WITH THE COMPOSITE INDEX
"\
2) STATE SALES TAX - BASED ON THE SCHOOL
AGE POPULATION IN THE LOCALITY
3) CATEGORICAL - REIMBURSEMENT OF A
PERCENTAGE OF SPECIFIC PROGRAM
EXPENDITURES BY A 'LOCALITY
4), OTHER STATE - MISCELLANEOUS REVENUE
BASED ON CERTAIN EXPENDITURES BY A
LOCALITY'
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County's share with
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$.6MM
$9.8MM
$12.1MM
.
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Prince William
Virginia Beach
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THE FUNDING PROCESS
(I) Average Cost of X
SOQ (state minimum
standards) per Pupil
ADM (number
of students)
Total Cost of Providing
the SOQ
(2) Total Cost of
Providing the
SOQ
Sales Tax Sent
to Each Locality
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Aged Population
=
SOQ Costs Remaining
to be Funded by State
and Local Govemments
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Govemments
X
Composite Index =
Local Share of SOQ
(the state pays the
balance)
(4) The locality supplements the SOQ program costs to the extent it is willing
and able.
.
.
III. MR. DANIEL WILL UPDATE THE BOARDS ON
THE WORK OF THE GOVERNOR'S
COMMITTEE ON CHAMPION SCHOOLS
.
.
CHESTERFIELD COUNTY PUBLIC SCHOOLS
ACHIEVEMENT TRENDS/INSTRUCTIONAL ASSESSMENT REVIEW
1994 Board of Supervisors/School Board Retreat
November 10, 1994
4:00 P.M. ' 9:00 P.M.
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TABLE 3
PERCENT OF 6TH GRADE STUDENTS
PASSING LITERACY PASSPORT TESTS
I Subtests I CCPS State
Reading 87.8% 70.5%
Writing 87.7% 78.5%
Mathematics 90.2% 77.8%
All Three 79.2% 66.7%
· of those students who did not pass all three
tests on their first attempt, 74% need only to
pass one more test
(5 )
.
.
HIGH
SAT Trends
87.88 93-94 Change
Math 480 482 +2
Verbal 439 429 -10
% of Students 68% 72% + 4
Taking Test
SAT Scores For Students With An "A" Average In School
87-88
93.94
Change
Verbal
512
520
+ 8
Math
579
596
+17
Advanced Placement Exam Trends
87 -88 93.94 Change
% of Students Scoring 83% 84% + 1
"3" or Higher
Number of Students 377 437 +16%
Taking Test
Number of Students 5815 5755 -1%
11th and 12th Grade
Combined
.
.
Percentage of Chesterfield Graduates With A First Year GPA Of 2.5 Or Higher At
Selected State Colleges and Universities
89-90 93-94 Chanl!:e
VPI 37 58 +21
Longwood 35 48 +13
William and Mary 55 67 +12
UVA 81 84 +3
George Mason 50 52 +2
Mary Washington 57 57
Radford 30 30
Old Dominion University 31 30 - 1
Virginia State University 30 27 - 3
VCU 51 47 .4
James Madison University 71 64 - 7
\,
.
.
PERCENT OF CHESTERFIELD GRADUATES
ENROLLED IN REMEDIAL COURSES
IN STATE FOUR-YEAR COLLEGES AND UNIVERSITIES
89-90
92.93
93.94
12%
10%
10%
IN COMMUNIlYrrwO-YEAR COLLEGES
All
92-93 93-94
51% 62%
76% 76%
(143/189) (170/225)
41% 45%
(35/86) ( 41/91)
23% 48%
(32/139) (50/105)
John Tyler
J, Sargeant Reynolds
Richard Bland
.
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.
CONSOLIDATED WAREHOUSE AND STOREROOM OPERATIONS
* Added 72 New Delivery Points for County Departments
911 Communications Ctr.
Animal Control
Block Grant Office
Board of Supervisors, Clerk
Bon Air Library
Budget and Management
Budget Management
Building Inspections Dept.
Bus Garage
Central Accounting
Central Library
Chester Branch Library
Chesterfield Airport
Circuit Court Judges
cty. Administration
cty. Attorney's Office
cty. Building and Grounds
cty. Fleet Mgr's office
cty. Human Resources
cty. Human Services
cty. Radio Shop
Commissioner of Revenue
Commonwealth Attorney
Community Development
Community Diversion
Credit Union
Detention Home
Economic Development
Enon Library
Environmental Engineering
Extension Service
Fire Administration
Fire Prevention Bureau
Fire Training
General Services
General District Court
Health Dept.
Housing Office
Human Services Admin.
Information Systems Tech.
Intergovernmental Relations
Internal Audit
Ironbridge Park
Jail
Judges Chambers
Juvenile Probation
LaPrade Library
License Inspector
Magistrate Office
Management Services
Mental Health - Airport
Mental Health - Courthouse
News and Public Information
Nursing Home
Office on Youth
Parks and Recreation
Planning Dept.
Point of Rocks/Dist. I
Police Dept.
Purchasing Dept.
Real Estate Assessments
Registrar's Office
Risk Management
Rockwood Park
Sanitation Dept.
Sheriff's Office
Social Services
The Chester House
Transportation Dept.
Treasurer's Office
utilities
Youth Group Home
.
.
* Maior Adiustments To Stocked Items
- @ 1,400 stocked items prior to consolidation
- @ 200 items added since consolidation
- @ 500 items deleted since consolidation
- @ 1,100 items carried currently
* Sales Doubled Since Consolidation
- @ 580 orders per month prior to consolidation
(7,000 orders annuallY/$760,000 in sales)
- @ 1,000 orders per month since consolidation
(12,100 orders annuallY/$1,660,000 in sales)
* Retained Earnings Increased by $128,583 in First Year
* Inventory Levels Increased from 75% to 97% of Stocked Items
* Internal Audit Review
- 73% of time or better warehouse has best price
- some office products to be deleted
- outside vendor selection due to: Service, Price, Quality
- unfair disadvantage due to non-warehouse detractors
Issues
filling and delivery of peak summer orders is biggest issue
- non-warehouse detractors are greatest in the summer
- textbook orders are greatest in the summer
- schools have minimal ability to receive items in July
- additional staff needed to improve service
(3rd shift temporary help in July & August)
.
.
CONSOLIDATED INTERNAL DISTRIBUTION AND POSTAL OPERATIONS
* Delivery Locations Increased From 62 To 127
* 16 New stops for the County
Airport
Animal Control
Block Grant Office
Communication
Health Dept
Housing
Juvenile Detention Home
Juvenile & Domestic
Relations Court
Juvenile Probation
Museum
Nursing Home
Parks & Recreation/
Buildings & Grounds
Print Shop
Social services
utilities Warehouse
Youth Group Home
* Averaqe Mailinqs Per Month of Posted Mail
- 32.000 prior to consolidation
- 43,000 first year of consolidation
- 48,000 this fiscal year to date
* Issues
still experiencing miss-routed mail and distribution due to
illegible addresses, similar office titles, same/similar
employee names, and failure to strike out previous office on
distribution envelopes
- Increasingly high volume of certified mail
.
~
~-
-
Michael S, Golden
Director
Chesterfield County Parks & Recreation P,O. Box 40 Chesterfield, Virginia 23832 (804) 748'-1623
TDD:748-1127
MEMORANDUM
TO:
FROM:
Robert L. Masden, Deputy County Administrator
Michael S. Golden, Director~ii~
November 7, 1994
DATE:
SUBJECT: School/Park Ground Maintenance Consolidation
Status Report
The status of the consolidation of school/park ground maintenance
is as follows:
Currently, there is a large amount of reciprocal
service that occurs between the two departments,
these include:
- Sharing of equipment
- Working jointly on ptojects
- Sharing of personnel
Some examples of this reciprocal service include:
School maintenance assistance in the
installation of phone equipment in the
Rockwood Nature Building.
Use of school maintenance dump truck and
driver to construct the Henricus Road.
Park personnel and equipment in the
construction of the Thomas Dale varsity
baseball field.
Parks construction of traffic control
fencing at Chalkley Elementary,
School Maintenance and Park Maintenance staff have met
and exchanged information detailing current resources,
maintenance standards, and work priorit ies. Issues yet to be
resolved include:
Providing a FIRST CHOICE community through excellence in public service.
~,
.
.
Memorandum
Page 2
Lack of resources, particularly personnel, to divide
into separate crews to provide ground maintenance and
building maintenance, Currently, School Maintenance
personnel spend the majority of their time on areas
other than ground maintenance. These areas includes
the moving of books, furniture, and wall partitions,
as well as assisting Trades Crew personnel with the
repair of buildings.
Small test projects were investigated, but again the
lack of resources and personnel made implementation of
smaller projects unfeasible.
Having explored the issue at length from the point of view of the
most efficient and effective ways of providing ground maintenance
service, the following recommendation is offered:
Because of the different nature of the work performed by park and
school crews, consolidation of ground maintenance efforts at
current funding levels would reduce the efficiency of both
operations, Therefore, the two departments should focus their
efforts on continuing the collaboration on projects like the ones
described above and the department directors and staff should
actively explore additional opportunities to increase collaborative
efforts and thereby improve both efficiency and the quality of
service,
MG/bp/consolidate
cc Dr. Carl Chafin
Assistant Superintendent
Institutional Services
Fred Howland, Director
Facilities Service
Bruce Dove, Chief of Parks
.
.
Chesterfield County Public Schools
Technology Plan
July, 1994
.
.
MISSION
The mission of Chesterfield County Public Schools is to insure that all young people of
Chesterfield County become educated persons who are prepared for and disposed to a lifetime of
learning, prepared to discharge the duties and responsibilities of citizenship, and prepared to earn a
living throughout their adult lives, Accordingly, the Chesterfield County Public Schools will facilitate
the learning of intellectual, ethical, physical, psychological and social understanding and skills, and
encourage each student to become a contributing citizen in our democratic society:
VISION FOR TECHNOLOGY
We are in the midst ofa technology revolution. Technology is commonplace in our homes,
our jobs, and in every aspect of our lives, Every enterprise in the nation now uses technology to
increase productivity and efficiency,
Today's demand to collect, process, and disseminate information accurately and in a timely
manner has placed a large responsibility on the personnel and staff of the Chesterfield County Public
School system, It is imperative that information systems be available to supply school staffs and
communities with easy access to data which can be used to improve the quality of the instructional
program for students, The most efficient and effective method for providing this information is the
application of computer technology within the administrative and instructional programs,
Today's students regularly use televisions, computers and videos in the home, Today's schools
have yet to take full advantage of technology, Computers, VCRs, videodisc players, software,
telecommunications seIVices should not be ancillary materials in schools, As the means to a powerful,
modern education these tools should be as fully integrated and well-used as textbooks and
chalkboards were in industrial-age classrooms.
In order to fulfill the mission of Chesterfield County Public Schools, the Chesterfield County
School Board has included in the Six- Year Improvement Plan a goal to "Continue the integration of
technology into the teaching-learning process to provide relevant educational opportunities for
students and to prepare students to live in an information society by developing and implementing a
comprehensive division-wide technology plan,"
1
.
.
TECHNOLOGY OBJECTIVES
L To improve teaching and learning through the effective use of technology,
a, Each subject area will incorporate technology into the curriculum, building in the
opportunity to use computer/multi.media software that taps higher level thinking and
problem solving skills,
b, Software offerings will be expanded and correlated for use with specific content areas
or grade levels,
c. Keyboarding skills will be introduced to elementary students beginning at third grade
and all students will possess effective keyboarding skills by the end of fifth grade
with mastery level achieved by the end of eighth grade, Keyboarding will be
incorporated into the writing process at upper elementary through high school.
d:' Students will become active researchers using technology to expand their ability to
conduct infonnation searches,
e, Databases will be used in all content areas, where appropriate, allowing students to
develop higher level thinking skills in the cognitive domain through the use of
integrating, synthesizing, and evaluating data,
f Through the use oftelecomputing and distance learning, students and educators will
access communications and data sharing across the country and around the world,
2, To assess training needs, build and implement a comprehensive training plan which will: help
teachers to become more knowledgeable with hardware and software and to be less isolated
from technology, and provide technical and instructional training and support for ongoing and
new instructional programs and equipment
3, To implement a county-wide voice, data, and video communication program which provides
effective communication services among schools, parents, and central office,
4, To implement a program of technology support which provides:
a, on-site assistance to teachers and staff
b, central coordination and long range planning and standards
c, maintenance and replacement of equipment
2
.
.
CURRENT ENVIRONMENT
Chesterfield County Public Schools currently has a number of on-line mainframe computer
applications provided through a service arrangement with the county Department of Information
Systems Technology (1ST). These include a student information system, a payroll-human resources
system, an electronic mail system, and a financial accounting system. The student information system,
for example, provides for on-line registration, attendance accounting and reporting, grade reporting
and history, automated student scheduling, test score information, and access to a.variety of on-line
reports,
On-line access to these systems is available through a series of terminals and personal computers
networked throughout the county using dedicated telephone lines, restricted modems, and data
controllers, Secondary schools have multiple terminals as well as personal computers acting as
terminals, Network printers are also located in high schools and middle schools, Elementary schools
have mainframe application access through single personal computers acting as terminals. School
system departments use both terminals and personal computers as access devices,
A three-phas6 plan has been implemented to automate management and instructional services
for teachers and students in all Library Media Centers, Standards for the automation were created
in 1990 and updated in 1992 and 1994 (see Appendix F), All schools are progressing through these
phases as county and site-based funds become available,
Approximately 6,000 computers are available for instructional support throughout the school
system, These computers are located in classrooms, computer labs and media centers, Personal
computers are used in many school libraries for catalogue and circulation activities and in offices for
specific data processing needs, The school system also has a number of office automation machines
such as copiers, laser printers, and fax machines,
The extent to which computers are networked varies across the school system. Two high
schools, Manchester and James River, and two elementary schools, Alberta Smith and Bettie Weaver,
are completely networked,
3
.
.
TECHNOLOGY NEEDS ANALYSIS
In 1990-91 data related to the use of technology was gathered through the use of interviews and
questionnaires, Eighty-eight employees from all levels of the organization were selected for group
interviews, Groups interviewed included teachers, secretaries, principals, scheduling administrators,
support staff, guidance counselors and librarians, Interviewees were asked to identify technology
needs, make recommendations for improving technology, and specify potential benefits of these
recommendations, More specific data regarding existing and needed .technology was solicited from
300 randomly selected employees through a technology survey, Responses w~re received from 180
employees,
A study committee reviewed the data collected through the interview process and conducted an
analysis of interview questions related to problems, recommendations, benefits, and future needs.
Data obtained through the technology survey was analyzed to validate interview data and to provide
additional specific technology data,
4
.
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IMPLEMENTA nON PLAN SUMMARY FOR TECHNOLOGY
A four-phase implementation plan was developed by the committee and approved by the
Chesterfield County School Board in May, 1991,
Phase I
1, Study the organizational requirements for the delivery of technology services (Department
of Technology),
2. Assess training needs and began to build a training plan,
3, Begin study of central database software and information system delivery needs,
4. Establish an implementation committee,
5, Establish an implementation coordinator.
6, Identify a site technology specialist for each schooL
7, Implement procedures to streamline purchasing process,
8, Publish standards for personal computer software (WordPerfect, Lotus 1-2-3, Harvard
Graphics),
9, Prepare a technology plan to provide hardware and software to school administrative and
instructional staff
10, Provide a human resource directory on-line,
11, Conduct a pilot program to provide the Leadership Memo on-line,
12. Perform a joint study with the county to replace the fixed assets system,
13, Perform a joint study with county library for a centralized library system,
14, Establish written standards for hardware and software purchases.
15, Create in a joint effort a plan to implement electronic maiL
16, Evaluate staffing and resource requirements,
17, Implement the payroll and human resource system,
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18, Pilot user friendly software that allows access to and manipulation of multiple data sources
(OS/2 Easel), '
19, Study alternate ways to provide data manipulation for appropriate users,
20, Determine the feasibility of placing fax machines in additional schools, '
21, Perform a study to determine telephone needs and the feasibility of voice mail. , '
22, Publish guidelines for records management.
23, Study the development of an on-line facilities management system,
Phase II
1, Implement organizational plan for the delivery of technology services (Department of
Technology),
2, Begin to implement comprehensive training plan.
3, Implement an electronic mail plan,
4, Continue payroll and human resource implementation,
5, Start implementation of the technology plan,
6. Review the results of the Leadership Memo pilot (implement iffeasible),
7, Select and install a fixed assets system.
8, Select and install centralized database software and an information delivery system,
9, Determine the feasibility of placing school policy and procedures on-line,
10, Continue joint study with county library staff for a centralized library system,
11, Evaluate the OS/2 Easel pilot.
12, Begin a study to automate food services,
13, Develop a systemwide technology maintenance plan.
14, Start implementing staffing and resource requirements,
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15, Develop an on-line system to capture information related to the evaluation of curriculum
programs,
16, Implement bookkeeping system to operate on IBM Pc.
17, Begin implementation of selected data manipulation software,
18, Implement fax machine plan.
19, Implement phone study recommendations,
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20, Begin a study to develop an inventory management system,
21, Implement the on-line facilities management system,
Phase III
1, Continue implementation of the training plan.
2, Continue implementation of the technology plan,
3, Continue implementation of a centralized library system,
4, Continue implementation ofa fixed assets system.
5, Continue implementation of a centralized database,
6, Implement an automated food service system,
7, Implement a systemwide technology maintenance plan.
8, Continue implementation of staffing and resource requirements,
9, Continue implementation of on-line Leadership Memo,
10, Continue to implement data manipulation software,
11, Complete the payroll and human resource system implementation,
12, Implement an on-line school policy and procedure system,
13, Implement an inventory management system,
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Phase IV
L Complete implementation of the training plan,
2, Complete implementation of the technology plan,
3, Complete implementation of a centralized library system,
4, Complete implementation of a fixed assets system.
S, Complete implementation of a centralized database,
6, Complete implementation of staffing and resource requirements,
7, Complete implementation of on-line Leadership Memo,
8, Complete implementation of data manipulation software,
NOTE: Evaluation procedures should be incorporated into the implementation recommendations
of all phases,
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SIX-YEAR IMPROVEMENT PLAN
GOAL
Continue to integrate technology into the
teaching-learning process to provide relevant
educational opportunities for students and to
prepare students to live in an information society
by developing and implementing a comprehensive
division-wide technology plan.
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TECHNOLOGY OBJECTIVES
OBJECTIVE #1: To improve teaching and learning through the effective use of
technology.
STATUS:
- Incorporating technology as an integral part of the textbook ~doption process
- Training teachers to use technology to extend and enrich the curriculwn and
to motivate students to learn
- Established procedures for the selection of software which supports the
curriculwn
- Using telecomputing to access cO,rnrnunications and information from across
the country and around the world
OBJECTIVE #2: To assess training needs, build and implement a comprehensive
training plan.
STATUS:
- Require all teachers and administrators to receive 10 hours of technology
training per year for five years (currently in second year)
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- Identified a staff member as a trainer in each school
- Offer an extensive array of technology classes and workshops centrally
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OBJECTIVE #3: To implement a county-wide voice, data, and video
communication program which provides effective communication
services among schools, parents, and central office,
- All schools connected through mainframe for administrative functions related
to student registration, scheduling, grading, testing, financial applications,
payroll, electronic mail.
- Building wide networking in all new schools (Manchester, Smith, James
River, Weaver) and varying degrees of networking in all other schools
- Division parent handbook, policy manual on Freenet
OBJECTIVE #4: To implement a program of technology support which provides:
a) on-site assistance to teachers and staff
- One computer support person for eve!)' seven schools
b) central coordination and long range planning and standards
- Department ofInstructional Technology and Information Management
c) maintenance and replacement of equipment
- Facility Services staff repair Apple Systems and some DOS systems
- Maintenance contract through 1ST for other computer hardware
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ISSUES
1. Access to Technology
- Approximately 5000 computers are available for use by 50,000 students and
teachers. About 70% of these systems are obsolete.
- Access to mainframe applications is limited especially at the elementary
school level.
2. Equity
- There is a disparity between ne,w schools and older schools in the amount
and level of technology available'for use. (hardware, software, networking)
3. Support
- The effectiveness of technology is dependent on having staff available on-site
to provide training, administer the network and do troubleshooting on
hardware and software.
- As the use of technology increases and networking expands, maintenance
needs increase.
- As the demand for information increases the need for Information Systems
Technology (1ST) support increases,
4. Training
- Training opportunities need to be on-going and current and they need to
'address the diverse ability levels of the learner.