12-19-2007 Packet
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date:
December 19, 2007 Item Number: 2.
Subiect: County Administrator's Comments
County Administrator's Comments:
Qd
Board Action Reauested: U-
County Administrator:
Recognize the Chesterfield County Police Department which is represented by
Colonel Thierry Dupuis and the Police Accreditation Team (Accreditation
Manager Dave Biller, Inspector Paige Foster, Sergeant David Higgins and
Administrative Analyst Lora Brown). The Department received its third
accreditation from the Virginia Law Enforcement Professional Standards
Commission of the Department of Criminal Justice Services (DCJS). Mr. Gary
Dillon, Accreditation Program Manager for DCJS will be in attendance to
present a plaque recognizing the Police Department's accomplishment.
Summary of Information:
On August 27-29, 2007, the Chesterfield County Police Department's entire
daily operation was inspected and audited by three assessors to determine if
the police department should be awarded re-accredited status through the
Virginia Law Enforcement Professional Standards Commission (VLEPSC). In 1998
the Chesterfield County Police Department became the ninth Virginia Law
Enforcement agency to be awarded accredited status. The department was then
awarded re-accredited status in August 2003.
During the three-day assessment the three VLEPSC assessors conducted tours of
police department facilities, interviewed agency personnel, participated in a
"ride along" with patrol officers and navigated through thousands of
electronic files to determine if the police department successfully met
the numerous standards and individual requirements required by the
commission.
Preparer: Colonel Thierrv G. Dupuis
Title: Chief, Chesterfield County Police
Attachments:
DYes
.NO
00000:1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
On October 29th in Williamsburg, Virginia, the assessment team presented their
final report to the ten members of the Executive Board that consists of five
Virginia Chiefs of Police and five Sheriffs. The Executive Board unanimously
voted to award the police department with re-accredited status and then took
a moment to commend the department for completing an assessment file review
in an all-electronic format. They stated, "This agency is only the second in
the Commonweal th of Virginia to have their on-si te assessment in digi tal
format. There were 9, 848 files in this program wi th 554 slides and 7, 756
hyperlinks connecting the files to make up the 180 standards to be
reviewed. The file system clearly indicates the "state-of-the-art information
and policing technologiesn that are mentioned in the department's
[Chesterfield County Police] Vision Statement.
OOO-OQ2
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetini Date: December 19,2007
Item Number: 5.A.
Subiect:
Recognition of Deputy Chief R. Michael Hatton Upon His Retirement on December
1, 2007
County Administrator's Comments:
County Administrator:
Board Action Reauested:
Adoption of attached resolution
Summary of Information:
Presentation of attached resolution to Deputy Chief R. Michael Hatton for
over 21 years of dedicated service.
Preparer:
Paul W. Mauaer
Title: Fire Chief
Attachments:
. Yes
DNO
# 000003
RECOGNIZING DEPUTY CHIEF R. MICHAEL HATTON FOR HIS RETIREMENT
WHEREAS, Deputy Chief R. Michael Hatton retired from the
Chesterfield Fire and Emergency Medical Services Department, Chesterfield
County, on December 1, 2007; and
WHEREAS, Deputy Chief Hatton attended Recruit School #11 in 1981 and
has faithfully served the county for over 27 years in various assignments
as a career firefighter at the Ettrick and Dale Fire and EMS Stations; as
a company officer at the Dutch Gap and Dale Fire and EMS Stations; as a
training officer in the Training and Safety Division; as a senior captain
administrative officer; as a battalion chief of the southern battalion,
as county fire marshal; and as Deputy Chief of Support Services and
Management Services; and
WHEREAS, Deputy Chief Hatton was recognized as "Rookie of the Year"
in 1981; and
WHEREAS, Deputy Chief Hatton was recognized wi th an Emergency
Medical Services Award for his actions on January 15, 1989, for his role
in saving the life of a citizen and was also recognized with a Unit
Citation for his actions on September 13, 1993, when he assisted in the
extrication of police officers trapped in a vehicle underneath a
commercial dumpster truck, and an EMS Unit Citation for his actions on
November 19, 1996, for his role in saving the life of a citizen; and
WHEREAS, Deputy Chief Hatton received his certification as a Cardiac
Technician in 1991, as a nationally registered Paramedic in 1996, and as
a Certified Virginia Fire Official in 2001; and
WHEREAS, Deputy Chief Hatton has served as the Regional Chair of the
FEMA Region III, and National Chair of the Metro-section of the U.S. Fire
Administration's Prevention Advocacy Resources and Data Exchange; and
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 19th day of December 2007, publicly recognizes the
contributions of Deputy Chief R. Michael Hatton, expresses the
appreciation of all residents for his service to the county, their
congratulations upon his retirement, and their best wishes for a long and
happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be
presented to Mr. Hatton and that this resolution be permanently recorded
among the papers of this Board of Supervisors of Chesterfield County,
Virginia.
000004
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date:
December 19,2007 Item Number: 5.B.
Subiect: '
Recognition of Department Employees of the Year for 2007
County Administrator's Comments:
County Administrator: ~
Board Action Reauested.f)
Summary of Information:
Annually, the Board of Supervisors recognizes the county's Employees of the
Year who are selected to represent the various county departments. The annual
Employee of the Year Program, begun in 1976, reflects the county's commitment
to quality and excellence in the areas of customer service, teamwork,
innovation, and continuous improvement. Employees of the year may also excel
by solving an extraordinary problem or achieving a significantly difficult
goal. This year we are pleased to recognize 31 Employees of the Year who
were selected to represent their departments. The attached listing
identifies the 2007 Employees of the Year and they are present to be
recognized by the Board of Supervisors.
Preparer:
Marilvn E. Cole
Title: Assistant County Administrator
Attachments:
. Yes
DNO
#
000005
2007 EMPLOYEES OF THE YEAR
Miller, Dr. Mark
Moran, Kevin
Nankervis, James
Newcomb, Debbie
Roberts, Janet K.
Santacoloma, Juan
Smith, Kathleen
S urlock, Bonnie J.
Stone, Debbie
Stucke, John A.
VanHorn, David M.
Ve , Gre
Walker, Deborah
West, Linda
Wilson, Consuela To e
Wilson, Susan
Woolard, Krista
DEP ARTMENT
Environmental En ineerin
Police De artment
Purchasin
Internal Audit
General Services
Health De artment
Buildin Ins ection
Utilities
Plannin
Youth Grou Home
Juvenile Detention Home
Emer enc Communications
Office of Securi Mana ement
Community Corrections & Pretrial
Services
MHIMR/SA
Fire & EMS
Juvenile Probation/CSU
Coun Administration
Chesterfield Universi
Public Affairs
Mana ement Services
Treasurer's Office
Bud et and Mana ement
Sheriff's Office
Real Estate Assessments
Parks and Recreation
Libra
1ST
Accountin
Coun Attorne
Human Resource Mana ement
NAME
Baldwin, Tara
Ca occelli, John A.
Clarke, Donna R.
E leston, Deborah
Enoch, Jason
Enoch, Joanna Jod P.
Fitzke, Rebecca
Goins, Charlotte
Haasch, Steven
Hainesworth, Eldrid e
Jones, Darrell J.
Lo an, Alexis
Malas ino, Dou
Miller, David F.
000006.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: December 19,2007
Item Number:
S.A.
Subiect:
Nomination/Appointment to the Community Criminal Justice Board
County Administrator's Comments:
County Administrator: ~
Board Action Reaueste(J ~
It is requested that the Chesterfield County Board of Supervisors approve the
following nominee for appointment to the Community Criminal Justice Board
(CCJB) for the remainder of a two-year term according to the adopted by-laws
of the Community Criminal Justice Board. Appointments correspond to
prescribed positions in the Code of Virginia.
Summary of Information:
The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit
Court consisting of Chesterfield County and the City of Colonial Heights. The
purpose is to provide for the development, evaluation and planning of
community programs and services for the court in diverting offenders from
local correctional facilities.
At the June 14, 1995 meeting, the Board adopted a Resolution entitled Joint
Resolution Providing for the Implementation of the Comprehensive Community
Corrections Act (CCCA) and the Pretrial Services Act (PSA); Establishment of
the Chesterfield County and City of Colonial Heights Community Criminal
Justice Board; and provisions for Joint Exercise of Powers.
Preparer:
Rebecca T. Dickson
Title: Deputv County Administrator
Attachments:
I Yes
DNO
#
000007
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
The resolution designated the membership by position, according to the Code
of Virginia. The Community Criminal Justice Board members serve for two-year
staggered terms; thus ten members are appointed each year.
It is requested the following individual be appointed to serve the remainder
of a two-year appointment that began July 1, 2007 and ends June 30, 2009.
Shawn Q. Barnes
(Chief Magistrate)
Under the existing Rules of Procedure, appointments to Boards and Committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
000008
TO: Honorable Members, Board of Supervisors
James J. L. Stegmaier, County Administrator
FROM: Rebecca T. Dickson, Deputy County Administrator for Human Services
DATE: November 21,2007
SUBJECT: Community Criminal Justice Board (CCJB) Appointment
It is requested that nominee, Shawn Q. Barnes, Chief Magistrate for the 12th Judicial Circuit be
appointed to the Community Criminal Justice Board (CCJB) for the remainder of a two-year
term that runs from July 1, 2007 through June 30, 2009. The nominee would fill the Chief
Magistrate position on the CCJB that was vacated by the retirement of William Bradham, Chief
Magistrate.
Mr. Barnes has indicated his willingness to serve if appointed and the Community Criminal
Justice Board is recommending him. Nominees are also reviewed by the Colonial Heights City
Council since each appointee must be approved by both localities.
000009
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetini Date: December 19,2007
Item Number: ,8.8.1.a.
Subiect:
Recognizing Ronald W. Collier, Fleet Management Division Automotive
Technician, Upon His Retirement, for Twenty-Four Years of Dedicated Service
to the County
County Administrator's Comments:
County Administrator:
01
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Board Action Reauested:
Adoption of attached resolution.
Summary of Information:
Staff requests the Board adopt the attached resolution recognlzlng Ronald W.
Collier for 24 years of service to Chesterfield County.
Preparer:
Robert C. Key
Title: Director
Attachments:
. Yes
DNO
#
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RECOGNIZING MR. RONALD WAYNE COLLIER UPON HIS RETIREMENT
WHEREAS, Mr. Ronald Wayne Collier will retire February 1, 2008 after
providing twenty-four years of dedicated and faithful service to Chesterfield
County and Chesterfield County Public Schools; and
WHEREAS, Mr. Collier began his service January 30, 1984 and served for
nine years as an automotive technician for Chesterfield County Public
Schools; and
WHEREAS, Mr. Collier served as automotive technician in the Department
of General Services, Fleet Management Division for over fifteen years; and
WHEREAS, Mr. Collier has seen the county bus fleet grow to its present
size of almost 600 buses; and
WHEREAS, Mr. Collier always performed his duties and responsibilities in
a professional manner, placing the welfare and safety of the children and
operators of Chesterfield County Public Schools and fellow county employees
above his own; and
WHEREAS, Mr. Collier was instrumental in helping maintain a 95 percent
daily school bus availability rate.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Mr. Ronald Wayne Collier and extends appreciation for
his more than twenty-four years of dedicated service to the county,
congratulations upon his retirement, and best wishes for a long and happy
retirement.
00002~
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetini Date: December 19, 2007
Item Number:
8.B.1.b.
Subiect:
Resolution Confirming Proceedings of the Chesterfield Economic Development
Authority (EDA) for the Issuance of Its Revenue Bonds for the Benefit of Bon
Secours Health System, Incorporated in Aggregate Principal Amount Not to
Exceed $110,000,000
County Administrator's Comments:
Board Action Reaueste .
County Administrator:
Staff recommends that the Board of Supervisors adopt the attached resolution.
Summary of Information:
On November 15, 2007, the Chesterfield Economic Development Authority held a
public hearing and adopted a resolution wherein the Authority agreed to
issue, not to exceed, $110,000,000 in aggregate principal amount Revenue
Bonds for the benefit of Bon Secours Health System, Inc., which operates St.
Francis Medical Center in Chesterfield. The proceeds'of the financing will be
used by Bon Secours to refund $80,000,000 worth of bonds previously issued by
the Industrial Development Authority in 2003; pay for certain capital
expenditures at St. Francis Medical Center; and provide working capital for
the hospital. Federal and state law require that the Board of Supervisors
approve the issuance of the bonds. Approval of the issuance of the Bonds,
however, does not constitute an endorsement of the creditworthiness of Bon
Secours nor does it obligate the county or the EDA to pay the Bonds except
from the revenue pledged by Bon Secours for repayment. Bonds issued by the
Authority are not considered debt of the county and therefore are not
considered in calculations of county debt ratios. Staff recommends approval.
Preparer: E. Will Davis, Jr.
Title: Director, Economic Development
Attachments:
. Yes
DNO
#
RESOLUTION
ApPROVING ISSUANCE OF BONDS BY
THE ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD
FOR THE BENEFIT OF BON SECOURS HEALTH SYSTEM, INC. AND BON SECOURS-ST. FRANCIS
MEDICAL CENTER, INC.
WHEREAS, Bon Secours-St. Francis Medical Center, Inc. (the "Hospital"), a Virginia
nonstock, nonprofit corporation affiliated with Bon Secours Health System, Inc., a Maryland
nonstock membership corporation ("BSHSI"), has facilities located in the County of
Chesterfield, Virginia (the "County"); and
WHEREAS, the Economic Development Authority of the County of Chesterfield (the
"Authority"), on November 15, 2007, adopted a resolution (the "Resolution") wherein the
Authority has agreed to issue not to exceed $110,000,000 in aggregate principal amount,
excluding any original issue discount, of its Revenue Bonds, Series 2008C-l (Bon Secours
Health System, Inc.) (the "Series 2008C-l Bonds") and its Revenue Bonds, Series 2008C-2 (Bon
Secours Health System, Inc.) (the "Series 2008C-2 Bonds" and, together with the Series 2008C-l
Bonds, the "Bonds"), for the benefit of BSHSI and the Hospital to: (i) refund the $80,000,000
Industrial Development Authority of the County of Chesterfield Revenue Bonds, Series 2003
(Bon Secours-St. Francis Medical Center, Inc.) (the "Prior Bonds"), (ii) payor reimburse the
Hospital for the costs of certain capital expenditures at St. Francis Medical Center and certain
related facilities, (iii) provide working capital for the Hospital, if deemed necessary or desirable
by BSHSI or the Hospital, (iv) pay a portion of the interest on the Bonds, if deemed necessary or
desirable by BSHSI or the Hospital, (v) fund a debt service reserve fund, if deemed necessary or
desirable by BSHSI or the Hospital and (vi) pa)' certain costs incurred in connection with the
issuance of the Bonds and the refunding of the Prior Bonds, including but not limited to fees for
credit or liquidity enhancement for the Bonds, if deemed necessary or desirable by BSHSI or the
Hospital (collectively, the "Financing Purposes"), all as permitted by the Act (as hereinafter
defined); and
WHEREAS, the Bonds will be issued pursuant to the Virginia Industrial Development and
Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"),
and will be limited obligations of the Authority payable solely from the revenues and receipts
derived from payments provided by BSHSI; and
WHEREAS, on November 15, 2007, pursuant to the requirements of Section 147 (f) of the
Internal Revenue Code of 1986, as amended (the "Code"), the Authority held a public hearing
concerning the proposed issuance of the Bonds; and
WHEREAS, Section 147 (f) of the Code and Section 15.2-4906 of the Act provide that the
highest elected governmental unit of the locality having jurisdiction over the issuer of private
activity bonds and over the area in which any facility financed with the proceeds of private
activity bonds is located must approve the issuance of the bonds; and
00001.3
CHI-1617958v2
WHEREAS, the Authority issues its bonds on behalf of the County and the Board of
Supervisors of Chesterfield County, Virginia (the "Board") constitutes the highest elected
governmental unit of the County; and
WHEREAS, the Authority has recommended and requested that the Board approve the
issuance of the Bonds to comply with Section 147(f) of the Code and Section 15.2-4906 of the
Act; and
WHEREAS, copies of the following documents have been filed with the Board: (i) the
Resolution; (ii) notice of public hearing published once a week for two consecutive weeks; (iii) a
summary of the proceedings of the public hearing; and (iv) the fiscal impact statement of the
Hospital.
Now, Therefore, Be It Resolved, by the Board of Supervisors of Chesterfield County,
Virginia:
1. The Board hereby approves the issuance of the Bonds by the Authority in a
principal amount not to exceed $110,000,000 for the benefit of BSHSI and the Hospital, to the
extent required by Section 147(f) of the Code and Section 15.2-4906 of the Act, to permit the
Authority to assist in the financing of the Financing Purposes.
2. Approval of the issuance of the Bonds as required by Section 147(f) of the Code
does not constitute an endorsement of the Bonds or the creditworthiness of the facilities to be
financed or refinanced with the proceeds of the Bonds, BSHSI or the Hospital and, as required
by Section 15.2-4909 of the Act, the Bonds shall provide that neither the County nor the
Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident
thereto except from the revenues and moneys pledged therefor, and neither the faith or credit nor
the taxing power of the Commonwealth of Virginia, nor any political subdivision thereof,
including the County and the Authority, shall be pledged thereto.
3. The Board hereby authorizes and directs the Clerk of the Board to forward a
certified copy of this resolution to the Authority.
4. This resolution shall take effect immediately upon its adoption.
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0000:14
CHI-1617958v2
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: December 19,2007
Item Number:
8.B.1.c.
Subiect:
Resolution Approving the Industrial Development Authority of Amelia County's
Issue of Its Revenue Bonds in a Principal Amount Not to Exceed $3,000,000 for
the Benefit of Shining Light Community Outreach Foundation
County Administrator's Comments:
Board Action Reauested.
County Administrator:
Staff recommends that the Board of Supervisors adopt the attached resolution.
Summary of Information:
Shining Light Community Outreach Foundation ("Shining Light") is affiliated
with Woodlake United Methodist Church. It is in the process of constructing an
approximately 14,138 square-foot building to be used primarily as a
preschooljchildcare center; and also equipping and developing ball fields and
other recreational facilities, including facilities to accommodate people with
physical and mental disabilities. The projects will be located on approximately
24 acres of land at 15630 Hampton Park Drive in Chesterfield County. Shining
Light is seeking to finance the projects with bonds in a principal amount of
$3,000,000 issued by the Industrial Development Authority of Amelia County,
Virginia (the "Amelia Authority"). The project is being financed through the
Amelia Authority because of unique and favorable financing terms available
through small issuers of public debt like Amelia for loans of relatively
small amount such as this. Because the projects are located in Chesterfield,
the law requires that both Amelia and Chesterfield counties approve the bond
issue.
Preparer: E. Will Davis, Jr.
Title: Director, Economic Development
Attachments:
. Yes
DNO
#
0000:1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
The Amelia Authority adopted an Inducement Resolution approving the issuance
of the Bonds on November 13, 2007, following a public hearing. On November
15, 2007, the Chesterfield Economic Development Authority adopted a
resolution after a public hearing in which it approved the issuance of the
Bonds and requested that the Chesterfield Board of Supervisors approve of the
issuance of the Bonds. The Amelia Board of Supervisors approved the issuance
on November 13, 2007.
Staff recommends that the Board approve the attached resolution and approve
the issuance of the Bonds by the Amelia Authority for the benefit of Shining
Light. The approval of the issuance of the Bonds does not constitute an
endorsement of the credi tworthiness of the proj ects or Shining Light.
Further, neither the Chesterfield EDA nor County shall be obligated to pay the
Bonds and neither the faith and credit nor the taxing power of the County
shall be pledged thereto.
000016
RESOLUTION OF THE BOARD OF SUPERVISORS
OF THE COUNTY OF CHESTERFIELD., VIRGINIA
WHEREAS, the Economic Development Authority of the County of Chesterfield (the
"Chesterfield Authority") and the Industrial Development Authority of Amelia County, Virginia
(the "Amelia Authority") have considered the application of Shining Light Community Outreach
Foundation (the "Applicant"), requesting that the Amelia Authority issue its revenue bonds in a
principal amount not to exceed $3,000,000 (the "Bonds") to assist the Applicant in the financing
of the following facilities (together, the "Projects"):
. the construction, equipping and development of an approximately 14,138 square foot
building to be used primarily as a preschool/childcare center; and
. the equipping and development of ball fields and other recreational facilities, including
facilities to host soccer and other sports programs for people at all levels of ability,
including people with physical and mental disabilities.
The Projects will be located on approximately 24 acres of land at 15630 Hampton Park Drive,
Midlothian, Virginia 23112, near Hull Street Road. in Chesterfield County, Virginia ("Chesterfield
County").
WHEREAS, the Applicant is a Virginia nonstock, nonprofit corporation that has its
principal place of business at 6601 Woodlake Village Parkway, Midlothian, Virginia 23112. The
Applicant is exempt from income taxation under Section 501(c)(3) of the Internal Revenue Code of
1986, as amended (the "Code"). The Projects will be used by the Applicant in the furtherance of its
charitable mission to nurture persons physically, mentally, emotionally and spiritually through
educational and recreational programming. Although the Applicant is affiliated with W oodlake
United Methodist Church, the Applicant is not organized and operated exclusively for religious
purposes. The Projects do not include a sanctuary or any facilities to be used primarily for Sunday
School purposes. The Applicant serves people in the Central Virginia area, including Amelia
County, Virginia ("Amelia County") and Chesterfield County.
WHEREAS, Section 147(f) of the Code and Section 15.2-4906 of the Code of Virginia of
1950, as amended (the "Virginia Code") provide that the highest elected governmental unit of the
locality having jurisdiction over the issuer of private activity bonds and over the area in which
any facility financed with the proceeds of private activity bonds is located must approve the
issuance of the bonds. The Projects are located in Chesterfield County. The Board of
Supervisors of the County of Chesterfield, Virginia (the "Chesterfield Board") constitutes the
highest elected governmental unit of Chesterfield County.
WHEREAS, following a public hearing held by the Amelia Authority on November 13,
2007, the Amelia Authority adopted a resolution (the "Inducement Resolution") in which it
requested, among other things, that the Chesterfield Board approve of the issuance of the Bonds
by the Amelia Authority and concur with the Inducement Resolution. Further, following a public
hearing held by the Chesterfield Authority on November 15, 2007, the Chesterfield Authority
000017
adopted a resolution (the "Approving Resolution") in which it requested that the Chesterfield
Board approve of the issuance of the Bonds by the Amelia Authority and concur with the
Inducement Resolution
WHEREAS, a copy of the Amelia Authority's Summary of Public Hearing, which
includes the Inducement Resolution, a reasonably detailed summary of the comments expressed
at the Amelia Authority's public hearing and the Applicant's Fiscal Impact Statements, has been
filed with the Chesterfield Board. Further, a copy of the Chesterfield Authority's Summary of
Public Hearing, which includes the Approving Resolution, a reasonably detailed summary of the
comments expressed at the Chesterfield Authority's public hearing and the Applicant's Fiscal
Impact Statements, has been filed with the Chesterfield Board.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
THE COUNTY OF CHESTERFIELD, VIRGINIA:
1. The Chesterfield Board accepts the Amelia Authority's Summary of Public
Hearing and the Chesterfield Authority's Summary of Public Hearing, and approves the issuance
of the Bonds by the Amelia Authority for the benefit of the Applicant, as required by Section
147(f) of the Code and Section 15.2-4906 of the Virginia Code, to permit the Amelia Authority
to assist in the development and financing of the Projects in Chesterfield County.
2. The Chesterfield Board concurs with the Inducement Resolution.
3. The approval of the issuance of the Bonds does not constitute an endorsement to a
prospective purchaser of the Bonds of the creditworthiness of the Projects or the Applicant.
Further, as required by Section 15.2-4909 of the Virginia Code, the Bonds shall provide that
neither the Amelia Authority, Amelia County, the Chesterfield Authority nor Chesterfield County
shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except
from the revenues and moneys pledged therefor and neither the faith and credit nor the taxing
power of the Commonwealth of Virginia nor any political subdivision thereof, including the
Amelia Authority, Amelia County, the Chesterfield Authority and Chesterfield County, shall be
pledged thereto.
4.
This Resolution shall take effect immediately upon its adoption.
Adopted:
, 2007
00001.8
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CERTIFICATION
The undersigned Clerk of the Board of Supervisors of the County of Chesterfield,
Virginia hereby certifies that the foregoing constitutes a true, correct and complete copy of a
Resolution duly adopted by the Board of Supervisors of the County of Chesterfield, Virginia, at a
meeting duly called and held on the _ day of , 2007 and during which a quorum
was present and acting throughout, by the vote set forth below, and that such Resolution has not
been repealed, revoked, rescinded or amended:
Board Member
Pre senti Absent
Vote
Donald D. Sowder
Richard M. King, Jr.
Renny Bush Humphrey
Kelly E. Miller
Arthur S. Warren
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WITNESS, my hand and the seal of the Board of Supervisors of the County of
Chesterfield, Virginia, this _ day of ,2007.
Clerk, Board of Supervisors of the County of
Chesterfield, Virginia
(SEAL)
1668528v1
042737.001
000019
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number: 8.B.1.d.
Subiect:
Resolution Recognizing Ray Shepperson Upon His Retirement
County Administrator's Comments:
County Administrator:
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Board Action Reauested:
Staff requests the Board adopt the attached resolution.
Summary of Information:
Staff requested the Board adopt the attached resolution recognlzlng Ray
Shepperson for 20 years of service to the Chesterfield County Utilities
Department.
Preparer: Roy CovinQton
Title:
Director, Utilities Department
Attachments:
. Yes
DNO
#
(J00020
RECOGNIZING MR. RAY SHEPPERSON UPON HIS RETIREMENT
WHEREAS, Mr. Ray Shepperson retired from Chesterfield County Utilities
Department on December 1, 2007; and
WHEREAS, Mr. Shepperson began his public service with Chesterfield
County on November 30, 1987, as a Utility Worker installing water services
for the Utilities Department; and
WHEREAS, Mr. Shepperson was promoted to a Utility Locator in July of
1989, where he was responsible for locating underground water and sewer lines
for contractors performing excavations near these facilities; and
WHEREAS, Mr. Shepperson was promoted to the Utility Locations
Coordinator posi tion on September 5, 1998, responsible for managing all
utility locations for the Utilities Department, where he served faithfully
until his retirement; and
WHEREAS, from 1987 to 2007, Mr. Shepperson brought the Chesterfield
County Utility Department into the new millennium, as a leader in customer
service by consistently meeting and exceeding our customers expectations; as
a responsible protector of the environment by providing accurate locations of
our underground facilities to prevent damage and subsequent adverse
environmental impacts; as an exemplary steward of the public trust by meeting
our customers needs in the most cost effective manner and to be the employer
of choice by sustaining a high performing work force though his seasoned
leadership skills; and
WHEREAS, from 1998, Mr. Shepperson effectively managed the utility
locations section responsible for the locating of underground water and sewer
lines for the entire department including over 1,750 miles of water mains,
1,850 miles of sanitary sewer mains, provided technical direction and field
supervision to a staff of 5 Utility Locators, managed over 70,000 Miss
Utility Tickets per year (FY07); and
WHEREAS, Mr. Shepperson increased Operations and Maintenance personnel
morale by continuously improving the utility location program through
proactive leadership and by utilizing the latest technological advances in
utility locating equipment; and
WHEREAS, Mr. Shepperson was committed to improving the protection of
underground facilities in our community as evident through his service on
the board for Virginia Underground Protection Services; and
WHEREAS, Mr. Shepperson's display of character, aptitude and genuine
concern for his fellow co-workers during his 20 years of faithful employment
with the utilities Department has resulted in his positive and professional
reputation throughout the county.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Mr. Ray Shepperson and extends on behalf of its
members and citizens of Chesterfield County, appreciation for 20 years of
exceptional service to the county and wishes him the best for a long and
happy retirement.
000021.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: December 19,2007
Item Number:
8.B.2.
Subiect:
Approval of the Chesterfield County Police Department Towing Contract
County Administrator's Comments:
County Administrator: ~
Board Action Reauested:
Approval of the attached towing contract as approved by the Chesterfield
County Police Department Towing Advisory Board.
Summary of Information:
The Police Department contracts with towing companies to tow vehicles that
are inoperable due to varying circumstances such as vehicle crashes and
mechanical problems. These companies are called upon when the owner of the
vehicle has no preference on a wrecker.
Per Virginia Code section 46.2-1217 the Towing Advisory Board, which is
appointed by the Board of Supervisors, must review and agree on any changes
to the contract between the Police Department and the tow company owners.
The Towing Advisory Board met and agreed on the attached contract and price
addendum. The County Attorney's Office has approved the contract. The
Towing Advisory Board and the Police Department endorse the attached contract
and price addendum and request approval by the Board of Supervisors.
Preparer: Thierrv G. Dupuis
Title: Chief of Police
Attachments:
. Yes
DNO
#
OOOO~2
CHESTERFIELD COUNTY TOWING CONTRACT
THIS Contract, entered into this _ day of
, 2008, by and
between
, ("Contractor") and the County of
Chesterfield, Virginia, a political subdivision of the Commonwealth of Virginia;
WHEREAS, the Chesterfield County Police Department finds it desirable to establish an
eligibility list of business establishments to provide wrecker and towing services; and
WHEREAS, the County deems it desirable to insure that fair, uniform rates are charged
for services rendered while serving on the Police Department's towing list and to protect the
integrity of the County and the towing facilities from unfair pricing or incompetent services.
NOW THEREFORE in consideration of the placement of Contractor on the eligible list
of towing operators, Contractor agrees that it will fully comply with all of the terms set out
below.
1. By signing this contract, Contractor certifies that its operation complies, and shall
continue to comply, with all conditions, equipment specifications and
requirements under this contract. Failure to comply or false statements
concerning compliance shall be grounds for termination.
2. The County reserves the right to terminate this contract at anytime for any breach
of the terms of this contract.
3. If Contractor declares bankruptcy or otherwise ceases operations during the terms
of this contract, the Contractor shall notify the County in writing immediately.
4. If Contractor changes ownership or business name or reorganizes under a different
name during the term of this contract, Contractor shall give the County thirty (30)
days advance written notice of such change or reorganization. The County at its
discretion may terminate the contract at the end of the thirty (30) day notice period
or may continue the contract with the new ownership under the same terms and
conditions of this contract.
OOOO~3
5. The Contractor shall maintain and furnish the County with no more than one day
phone number and one night phone number. The Contractor agrees to give
twenty- four (24) hour notice to the County prior to any changes in day or
night numbers.
6. The Contractor's place of business, storage lots, vehicles and equipment must be
located within the boundaries of Chesterfield County and the business must be
operated under an appropriate Chesterfield County business license.
7. Any towing contractor submitting an application to be placed on the Chesterfield
County Police towing contract list shall have conducted towing services in
Chesterfield County under its current business name for a minimum of one (1)
year. Prior performance and reputation in the community, as reported through the
Police Department and criminal history record information on the applicant, and
input from the Chesterfield County Towing Advisory Board will be considered
when a contractor submits his/her application.
8. Applicant must supply a copy of his/her criminal history record to towing
coordinator. Criminal History records will be obtained through the Virginia State
Police. Applicant must also supply a current copy of their driving record. Records
will be obtained through the Virginia Department of Motor Vehicles. An applicant
with a felony conviction on his or her criminal history will generally be
ineligible for a towing contract. All felony convictions of the applicant shall be
evaluated by the Chesterfield Police Department for the severity of the offense,
repeat offenses, elapsed time from last conviction and other relevant factors to
assess an applicant's current trustworthiness and character. The Chesterfield
Police Department will have the final authority on approval of towing contract
based on the criminal history of the applicant. The applicant will furnish proof of
insurance that meet the requirements of Virginia Code Section 46.2-649.1.
9. Contractor shall install and maintain a sign at the storage lot providing the
company name and a telephone number where the owner, manager or attendant
may be reached at any time so a towed vehicle may be reclaimed by its owner
during operating hours. The sign must be in accordance with The Virginia Board
of Towing and Recovery Operators (BTRO) General and Public Safety
Regulations and all applicable laws.
10. Contractor shall insure that service is provided for its storage lot seven (7) days a
week from 7:00 a.m. until 1 0:00 p.m. to return vehicles upon the payment of
towing and storage charges. Ifa vehicle is reclaimed from 7:00 a.m. to 5:00 p.m.,
response time to the storage lot by the contractor or his designee shall not exceed
one (1) hour. Ifa vehicle is reclaimed between 5:00 p.m. and 10:00 p.m., response
time by the contractor or his designee to the storage lot shall not exceed 2 hours.
- 2 -
OOOO~4
No Office facilities are required to be maintained at the storage lot and the lot
does not have to be constantly manned during the time that service is required to
be provided under this contract. Contractor shall provide adequate security for all
vehicles towed, including a fence enclosing the tow lot that meets or exceeds the
standards prescribed by the BTRO public safety regulations. The Contractor shall
be responsible for the vehicle towed and its contents from the time it is towed
until one of the following occurs:
a. The vehicle is delivered to a location specified by the owner or operator. If
the owner, manager or agent of the specified location refuses the delivery
of the vehicle, the mileage charge will continue to the Contractor's tow lot.
b. The vehicle is released and accepted by the owner or the owner's
agent; or
c. The vehicle is otherwise disposed of according to law.
11. This contract shall expire on December 31 st of each year, unless otherwise
terminated pursuant to the terms of this contract.
12. This contract may be renewed for additional one-year terms if the Contractor
submits to the County a signed, notarized form provided as Addendum C and an
updated criminal history form obtained from the Virginia State Police, and an
updated Virginia DMV driving record, and the Contractor has complied with all
terms of this contract in the past, and the County approves such renewal.
Addendum C forms must be received by the County on or before December 15th
of each year to facilitate uninterrupted placement on the authorized towing list.
13. The Contractor shall meet the following minimum requirements and any other
requirements of the BTRO as well as any other reasonable requirements the
County may impose in its discretion from time to time:
a. All wreckers must be registered as required by law under Virginia
State Code (sec46.2-649.1). Contractor shall display proper license
plate as required by DMV.
b. All wreckers must have business name, address and phone number
on both sides of the vehicle and visible to the naked eye from a
distance of fifty (50) feet. (Sec. 46.2-1076 D) The lettering will be
permanently affixed to the wrecker Magnetic signs are prohibited
except in the use of rental wreckers as provided in paragraph 23 of
this contract.
- 3 -
nOOA.~r=
vl ~ ~/!ii~~
c. Contractor shall comply with County Code sec 19-510.(b) and 13-
42 that states the following;
No off-street parking area or other premises in an R, R- TH, MH
and R-MF district, except on a farm where the parking is incidental
to the farming use being conducted on the property, shall be used
for the parking or storage of any truck or commercial vehicle
exceeding 4,000 pounds net weight and having more than two
axles, except while loading or unloading on the premises.
No truck having wheels of the dual-tire type in excess of 6,000
pounds and no trailer, semitrailer or cab for such trailer shall be
parked on any road in the county within any residential district as
defined in the zoning ordinance.
d. Contractor shall not park a wrecker in a residential area while
carrying or towing vehicles.
e. All wreckers must have current Virginia State Inspections.
f. All wreckers shall be standard vehicles originally designed and built as
wreckers and shall not be pick-up or similar trucks with towing slings on
the body.
g. All wreckers shall be provided with at least one (1) shovel, one (1) broom,
one (1) container or pail for glass and debris, 5-pound serviceable/charged
multi-purpose fire extinguisher and a sufficient amount of absorbent
material equal to a five (5) gallon bucket and any other equipment required
by the BTRO.
h. In addition to the required standard lighting equipment, each wrecker will
be outfitted with a flashing, blinking or alternating (rotating) amber
light(s) as required by State Code, Section 46.2-1025 and 46.2-1030(C).
Additions or changes in equipment or storage facilities may be made to
Attachment A after the police have inspected and approved all
equipment/facilities to be added to said attachment and after the police
have been notified in writing by the Contractor of the deletions of
equipment or storage facilities listed in Attachment A provided; however;
that the Contractor shall at all times comply with minimum equipment and
storage facility specifications of this contract or this contract shall be
terminated.
- 4-
000026
14. The County reserves the right to contract with no more approved wrecker/towing
companies at anyone time than it deems to be necessary.
15. The Contractor shall be able to respond to police calls for impoundment or seizure
for towing and wrecker services every day of the week on a twenty-four (24) hour
a day basis.
16. Response time for the arrival on the scene by the tow truck shall not exceed thirty
minutes from the time the call for service is made by the County. In the event the
Contractor determines from the circumstances of the call for service, that a larger
than normal wrecker is required, an additional thirty minutes will be allowed. In
the event the response time exceeds such time limits, the County reserves the right
to call any other available contractor. Frequent failures to respond within the
appropriate time limits shall be considered grounds for termination of this contract
and removal from the eligibility list. The above time limit may be waived by the
County for good cause.
17. In the event an owner or operator of a vehicle to be towed requests towing service
from someone other than the County contracted towing services, such request
shall be honored by the County unless circumstances prevent the request from
being honored.
18. It shall be the responsibility of the Contractor to determine the appropriate
wrecker to be sent on any call. In the event the Contractor deems it necessary to
obtain additional assistance, it shall be the responsibility of the Contractor to do
so, however, no Contractor shall accept a service call from the County and then
give the call to another Contractor.
19. The Contractor shall notify the Chesterfield County Emergency Communications
Center Supervisor of a temporary change of telephone number. Any permanent
change in address or phone number shall be made in writing to the Support
Services Division, Chesterfield County Police Department, P.O. Box 148,
Chesterfield, Virginia 23832.
20. All wrecker operators employed by the Contractor shall be duly licensed as
required by the Code of Virginia, and shall have such license in their possession at
all times when operating wreckers or other equipment.
21. The Contractor shall be responsible for the removal of all debris from the scene
before departing. In the event that two or more wreckers are at a scene,
Contractor agrees to cooperate with all drivers as necessary for clean-up. If all
- 5 -
O{)OO~7
other tow trucks have left the scene, the last tow will be responsible for cleaning
up the debris.
22. The Contractor shall not release any vehicles "seized" or "seized for forfeiture" by
the County until the Contractor obtains permission from the County or is ordered
by the Court to release the vehicle.
23. In performance of its duties under this contract, the Contractor shall use only that
equipment which has been inspected and approved by the County. All approved
equipment of the Contractor shall be listed on Addendum A hereto, which is made
part of this contract. Use by the Contractor of equipment of any other towing
facility, regardless of ownership, or of unapproved equipment, shall constitute just
cause for immediate termination of this contract. If a contractor's wrecker is
temporarily disabled a rental wrecker may be utilized, with the written approval of
Chesterfield County Police Department for up to 30 days. Extension of time to the
30 day time limit may be granted at the discretion of Chesterfield County Police
Department. The rental wrecker must meet all of the requirements of this contract
and magnetic signs displaying the name, address and telephone number of the
Contractor shall be affixed on both sides of the rental wrecker. (Magnetic signs are
not otherwise allowed on wreckers owned and used by the Contractor.) The
Contractor shall notify Chesterfield County Police Department's towing
coordinator for approval prior to putting a rental wrecker in service. This
provision shall not prohibit the use of "specialty equipment" under emergency
conditions. When so instructed by the police, the Contractor shall provide
whatever equipment is necessary to move the motor vehicle designated by the
County, including, but not limited to, dollies, winches, cable extensions, and off
road work.
24. The Contractor hereby grants the County permission to inspect periodically all
equipment and storage facilities listed in Attachments A and B at the convenience
of the County. Whenever the County determines any storage facility or equipment
to be unacceptable, the County shall give written or verbal notification to the
Contract,?r of its determination, and said unacceptable equipment or storage
facility shall not be used by the Contractor in performance of its obligations
hereunder until corrected, and, if not reasonably corrected within 10 days, such
equipment or storage facility shall be deleted from Attachment A. All findings of
unacceptable equipment will be documented in the tow company's file at the
Police Department.
25. The Contractor shall keep for two (2) years all records related to the towing of
vehicles which have been towed under this Contract. These records will include
copies of the itemized bill given to owner or operator as outlined in section 28(c)
of this contract. Contractor shall keep separate all towing charges billed under
- 6 -
000028
this contract. Such records shall be available at any time for inspection by the
police.
26. The Contractor represents that no current employee or member of the governing
body of the County of Chesterfield has any interest, direct or indirect, in the
Contractor's business.
27. The Contractor shall indemnify, hold and save harmless the County of
Chesterfield, the Board of Supervisors of Chesterfield County, Virginia, and all
County officers, agents and employees from and against any and all claims,
causalities, damages, injuries, suits, actions, or causes of actions, arising or
asserted by reason of any act or omission of the Contractor, its officers, agents or
employees in the performance of this contract.
28. The Contractor may charge three basic fees for its services: a night tow fee to
cover the period from 7:00 p.m. to 7:00 a.m., a day tow fee to cover the period
from 7:01 a.m. to 6:59 p.m. and a holiday fee. The holiday fee may be charged on
holidays recognized by Chesterfield County. The county holidays are listed on
Addendum D of this contract. These basic fees shall include any charge for the
storage of the vehicle towed. All fees shall be listed on Addendum D of this
contract and approved by the County. To determine the proper category of charge,
(disabled vehicle, accident, traffic infraction etc) the tower must verify with the
officer on the scene what classification will be assigned to the incident. If the tow
driver on scene disagrees with the officer on scene about the proper category of
charge, the driver may request for a on duty police supervisor to mediate. The
decision of the on duty supervisor will be binding Contractor shall give each
owner or operator a written c copy of approved towing fees at the time of the tow.
A master copy of the towing fees will be supplied to the Contractor by the
County. The contractor will give copies of the master copy to the owner or
operator. Only the copy approved by the County will be supplied to the owner or
operator. If operator or owner is not available at the time of tow a copy may be
given when customer picks up vehicle. When requested at the scene of the tow or
at the Contractor's storage lot, the Contractor shall release to the owner or his or
her designee personal contents of vehicle that are not permanently attached to the
vehicle. At no time can the Contractor hold personal items not permanently
affixed to the vehicle in lieu of payment of the tow bill.
a. Fees allowed are listed on Addendum D of this contract. Contractor can
charge for an additional wrecker, person or equipment if utilized for the
same vehicle. The fee listed in Addendum D for additional person, wrecker
or equipment shall not exceed the fee for disabled passenger vehicles,
pick-up, SUVs or vans. With prior approval from the police Department
Towing coordinator, Contractor may charge a fee not to exceed $100.00
- 7 -
OOOO~9
for extraordinary circumstances. These circumstances could be but are not
limited to a vehicle underwater, in a large ravine or some other
circumstance which requires significant additional work as compared to a
normal tow. At no time can this charge levied without prior approval by
the Police Department Towing Coordinator.
b. If a wrecker responds and services are not required, no charge will be
made by the Contractor if it has not hooked up to the vehicle. An example
would be a parking violation where the owner arrives to claim the vehicle
before the wrecker is attached to the vehicle in violation.
c. The Contractor shall present to the owner or operator of any motor vehicle
towed or stored an itemized bill containing the following information:
1. Vehicle owner's name, address and/or;
11. Vehicle description including manufacturer, color, model
and license plate number and vehicle identification number;
111. Date and time vehicle towed, incident number assigned by
Police Communications Center, location from which the
vehicle was towed and the reason for the tow, list of
services provided and individual cost;
IV. Location, date and the vehicle was released.
It is preferred that the itemized bill has the information from both i
and ii but if the information from i is unavailable the bill must
contain the information required by ii.
d. A separate fee may be charged for the release of a vehicle after normal
business hours (5:00 p.m.-6:59 p.m.) Fees allowed will be listed on
addendum D of this contract.
29. The Chief of Police shall designate an officer to investigate all complaints made
by the owner and/or operator of vehicles which are towed or stored pursuant to
this contract.
a. When deemed necessary, the Chief of Police or his designee shall make
written recommendations for corrective action, which shall be binding on
the Contractor.
- 8 -
000030
30.
b. The Chief of Police or his designee will determine whether or not the
Contractor is providing satisfactory service. If service is determined to be
unsatisfactory, this contract may be terminated.
a.
The County may at any time, in its discretion, suspend or terminate this
contract after providing the Contractor 24-hour advance written.
notification. Grounds for termination or suspension shall include, but not
be limited to:
i) Failure to respond to requests from the County within the required
30 minute time period;
ii) Failure to maintain equipment in accordance with requirements as
enumerated in this contract and or failure to have new equipment
or facilities approved prior to their use;
iii) Lack of Adequate insurance as required by VA State Code Section
46.2-649.1 ;
iv) Arriving at the scene of an incident where Contractors are required
without being called by the County;
v) Operating in a manner which is inefficient or unsafe or allowing an
inexperienced or unlicensed persons to operate any equipment
which is used to tow a motor vehicle;
vi) Storing a vehicle at a location other than an approved storage lot;
vii) Failure to comply with any of the terms of this contract;
vii) Convictions for violating local, state, or federal laws;
viii) Failure to clean roadways at the scene of an accident;
ix) Use of satellite telephone numbers or business locations to increase
the number of operating points for Contractors within the County;
x) Substantiated complaint(s) of excessive or unnecessary fees for
towing or storage charged to customers;
xi) Any action or activity by the Contractor which, in the
determination of the police, is not in the best interest of the police
or the citizens of Chesterfield County;
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00003:1
xii) Involvement in criminal offenses or activity and/or failure to
comply with all laws, ordinances, codes and regulations applicable
to the operation of a motor vehicle towing and storage business;
xiii) Operate towing business without a valid Chesterfield County
business license;
xiv) Failure to pay county or state taxes.
xv) Violations of any towing regulations promulgated by the BTRO
b. The Contractor shall receive from the Chesterfield County Police
Department written notice of such removal or suspension and the grounds
therefore. The Chief of Police or his Designee's decision for removal or
suspension shall be final and conclusive unless the Contractor appeals in
writing to the Chief within ten (10) days of receipt of notice of removal or
suspenSIon.
c. The Contractor's written appeal to the Chief of Police shall include the
basis for its appeal and the relief sought, and shall state whether the
Contractor wishes to have a hearing with respect to the appeal.
d. If no hearing is requested, the Chief of Police or his designee shall render a
decision to the Contractor within ten (10) days of receipt of appeal.
e. If a hearing is requested, it shall be held within ten (10) days of receipt of
the written appeal or as soon thereafter as possible, and a final decision
shall be rendered by the Chief of Police or his designee within ten (10)
days of the hearing. During the hearing, the Contractor, and the Police
Department, shall have the opportunity to present pertinent information,
and to cross-examine adverse witnesses. The hearing shall be an informal,
administrative proceeding, rather than a judicial-type trial, and shall be
conducted by the Chief of Police, or his designee. The Contractor may be
represented by counsel at its own expense.
31. Contractor's records shall be open to inspection and subject to audit and/or
reproduction by the County to the extent necessary to adequately permit
evaluation and verification of any invoices, payments or claims submitted by
Contractor of any of its payees pursuant to this contract. Such records subject to
examination shall also include, but not be limited to, those records necessary to
evaluate and verify direct and indirect costs (including overhead allocations) as
they may apply to costs associated with this contract.
- 10 -
000032
For the purpose of such audits, inspections, examinations and evaluations, the
County shall have access to said records from the effective date of this contract,
for the duration of the work, and until two (2) years after the date of final payment
by the County to Contractor pursuant to this contract.
The County shall have access to Contractor's facilities, shall have access to all
necessary records and shall be provided adequate and appropriate work space, in
order to conduct audits in compliance with this article. The County shall give
Contractor reasonable advance notice of intended audits.
Contractor shall require all subcontractors, insurance agents, and materials
suppliers (payees) to comply with the provisions of this article by insertion of the
requirements hereof in a written agreement between Contractor and payee.
Failure to obtain such written contracts which include such provisions shall be
reason to exclude some or all of the related payees' costs from the amount payable
to Contractor pursuant to this Contract.
If an audit inspection or examination in accordance with this article discloses
overcharges (of any nature) by Contractor to the County in excess of five percent
(5%) of the total contract billings, the actual cost of the County's audit shall be
paid by Contractor.
32. The Contractor will not discriminate against any employee or applicant for
employment because of race, religion, color, gender, disability, national origin,
age, or any other basis prohibited by state law relating to discrimination in
employment, except where there is a bona fide occupational qualification
reasonably necessary to the normal operation of the Contractor. The Contractor
agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this nondiscrimination clause.
33. During the performance of this contract, the Contractor agrees to:
a. Provide a drug-free workplace for the Contractor's employees.
b. Post in conspicuous places, available to employees and applicants for
employment, a statement notifying employees that the unlawful
manufacture, sale, distribution, dispensation, possession, or use of a
controlled substance or marijuana is prohibited in the Contractor's
workplace and specifying the actions that will be taken against employees
for violations of such prohibition.
- 11 -
OOOO~3
c. State in all solicitations or advertisements for employees placed by or on
behalf of Contractor that Contractor maintains a drug-free workplace.
For the purposes of this section, "drug-free workplace" means a site for the
performance of work done in connection with a specific contract awarded to a
contractor in accordance with this paragraph, the employees of whom are
prohibited from engaging in the unlawful manufacture, sale, distribution,
dispensation, possession or use of any controlled substance or marijuana during
the performance of the contract.
34. The validity and construction of this contract shall be governed by the laws of the
Commonwealth of Virginia. Any claims, actions or disputes which arise
concerning or relating to this contract shall be brought in the Circuit Court of
Chesterfield County.
35. This contract constitutes the entire agreement of the parties with respect to the
towing and storage of motor vehicles by the Contractor at the request of the
County. No changes to this contract shall be made except in writing, signed by
both parties. This contract supersedes all other agreements between parties hereto
with respect to towing and storage of motor vehicles.
- 12 -
000034
Approved as to form:
- 13 -
COUNTY OF CHESTERFIELD
By:
Its:
CONTRACTOR:
By:
Its:
000035
- Addendum A -
Authorized Wreckers
Names of Business
Principal Business Address
Wreckers:
Make
License
Year
Model
VIN#
Equipment: Shovel Broom
Serviceable Fire Extinguisher Expiration Date
Empty Weight Gross Weight
Standard _ Roll Back _ Large _ Wheel Lock_
Container or Pail for removal of glass and debris
Make
License
Year
Model
VIN#
Equipment: Shovel Broom
Serviceable Fire Extinguisher Expiration Date
Empty Weight Gross Weight
Standard _ Roll Back _ Large _ Wheel Lock_
Container or Pail for removal of glass and debris
Make
License
Year
Model
VIN#
Equipment: Shovel Broom
Serviceable Fire Extinguisher Expiration Date
Empty Weight Gross Weight
Standard _ Roll Back _ Large _ Wheel Lock_
Container or Pail for removal of glass and debris
000036
- Addendum B -
Authorized Towing List Agreement
Application (Storage Lot)
Name of Business:
Principal Business Address:
Operated by:
Bus. Phone:
Home Phone:
Storage lot location (address):
Owned by:
Phone:
(Name)
(Address)
Owned by Applicant ( ) Leased by Applicant ( ) If Lease, attach a copy of leasing agreement.
Type of storage facility (complete all blocks with yes or no):
Fenced in _; Lights _; Security Guard _;
Guard dogs: _; Closed and covered:_;
Describe type of fencing
Normal hours storage lot is open:
Charge per day for storage outside
Show capacity for outside storage
, inside
, inside
Applicant's signature:
Applicant's title:
Date:
For office use:
Date inspected:
Inspected by:
Approved () Disapproved ( ) The above location as a storage facility for motor vehicles.
(Signature and Title)
(Date)
OOOO~7
- Addendum C -
Authorized Towing List Agreement
Renewal Application
Name of Business:
Business Address:
I, , as authorized of the towing company listed
above, make application for renewal of the company's name of the Police Department,
Chesterfield County, Virginia Authorized Towing List. I further certify that no changes have
occurred in our original agreement dated , and signed by
as authorized agent for the company, or that I
have new Addendum A and/or B for approval.
I further agree to abide by the terms of the terms of the original agreement between the
above listed towing company and the Police Department, Chesterfield County, Virginia.
Applicant's signature:
Applicant's title:
Date:
(Must be notarized with seal)
Subscribed and sworn to before me this
day of
20
Notary Public
My Commission Expires:
Approved () Disapproved ( )
Chief of Police
OOOO~8
-Addendum D-
*Nighttime rates are effective between the hours of 7:00 PM and 7:00 AM Monday-Friday, ** All hours
on weekends and county holidays are charged as nighttime * * The County holidays include New Years
Day, Lee Jackson Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day,
Veterans Day, Thanksgiving Day and the day after, Christmas Eve and Day.
These are the maximum allowable charges to citizens as determined by the Chesterfield County Police
Department. No other fees except those specified in the contract are permitted without approval of
Chesterfield County Police Department Towing Coordinator. By signing this contract in whole (and this
addendum in part), you agree to accept these fees for any Chesterfield County Police Department
originated call for towing or related services under the contract.
This Addendum is effective:
Night
Services Day Weekend
Holiday
1. Towing Wrecked passenger vehicle, light duty pick-ups, SUVs and vans $145 $175
(glass, metal, plastic sweep-up fee included).
2. Towing disabled passenger vehicle, light duty pick-ups, SUVs and vans. $70 $80
Vehicles towed to Police impound lot.
3. Traffic Infractions $100 $115
4. Towing wrecked step vans, unloaded dump trucks, delivery trucks, pick-ups
with dual rear wheels, or vehicles requiring a medium-duty wrecker (glass, $200 $230
metal, plastic sweep-up fee included).
5. Towing disabled step-vans, unloaded dump trucks, delivery trucks, pick- $105 $120
ups with dual rear wheels, or vehicles requiring a medium-duty wrecker.
6. Charge for disconnecting drive shaft, transaxle, transmission, transmission
linkage in order to prevent drive train damage. Multiple charges are not $40 $40
allowed.
7. Storage fee - No storage fee for the first calendar day the vehicle was
towed. Fees begin at 12:01 a.m. each calendar day after the first day the $35 $35
vehicle was towed.
8. After-hour release fee - applicable from 5:01 p.m. to 6:59 a.m. Mon - Fri. $45 $45
Applicable Saturdays and Sundays and on approved holidays * .
9. DMV Title search, lien holder/owner notification fees. $85 $85
10. One time charge per vehicle for use of winch for a vehicle with at least two
wheels completely off the roadway, off the designated shoulder, or $60 $75
overturned. Multiple winching charges shall not be allowed.
11. Charges per mile over three (3) miles from the 'hook-up' site if the final $3 $3
destination is other than your towing storage lot.
* Note: No charges are to be made for waiting at the scene of any incident.
Business name: Phone:
Owner signature: Date: 0000:19
18
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetinq Date: December 19, 2007
Item Number: 8.B.3.
Subiect:
Approve Naming of the Alberta Smith Elementary School Football Field After
Mr. Marty Rose and Mr. Jeff Beatman
County Administrator's Comments:
County Administrator:
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Board Action Reauested:
The Board of Supervisors is requested to name the football field at Alberta
Smith Elementary School after Marty Rose and Jeff Beatman.
Summary of Information:
Mrs. Renny B. Humphrey has requested approval of naming the Alberta Smith
Elementary School recreational football field after Mr. Marty Rose, the
Alberta Smith Athletic Association president and Mr. Jeff Beatman, Alberta
Smith Elementary School principal. Mr. Rose's vision and partnership with
the community and the county and Mr. Beatman's support and organizational
skills have resulted in one of the finest athletic fields in the county. The
Parks and Recreation Advisory Commission has endorsed the recommended naming
of the Alberta Smith Elementary School football field.
Preparer: Michael S. Golden
Title: Director, Parks and, Recreation
Attachments:
DYes
.NO
#
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetini Date: December 19,2007
Item Number:
8.8.4.
Subiect:
Ratify Request to Department of Corrections to Hold Public Hearings on
Proposed Leases
County Administrator's Comments:
County Administrator:~
Board Action Reauested:
Ratify the request sent to the State Department of Corrections requesting
they hold public hearings on proposed leases at 6700 Court Yard Road, Suite A
and the old Virginia Power building on Ironbridge Road for state probation
and parole offices.
Summary of Information:
The state requires local governments to request the state to conduct public
hearings on proposed leases. The Department of Corrections is considering
leasing property in Chesterfield County either at 6700 Court Yard Road, Suite
A or at the old Virginia Power building on Ironbridge Road for probation and
parole offices. County staff believes public hearings on these proposed
sites would be beneficial to the community and have sent a letter on the
Board's behalf, requesting public hearings be scheduled. Approval of this
item by the Board will be sent to Corrections. The Department of Corrections
will be required to advertise these public hearings in accordance with state
law.
Preparer: Rebecca T. Dickson
Title: Deputy County Administrator
Attachments:
DYes
.NO
OOOOil1
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: December 19, 2007
Item Number:
8.B.5.
Subiect:
Appropriation of $150,000 in State Wireless 911 Services Board Grant Funds
County Administrator's Comments:
County Administrator:
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Board Action Reauested:
Appropriate $150,000 in state wireless grant funds to support the upgrade and
enhancement of the county's geographic information services (GIS)
capabilities.
Summary of Information:
Currently the GIS system provides information to the Computer Aided Dispatch
system to allow field providers to receive updated mapping information.
However, due to county growth and the number of new streets, subdivisions,
etc. in the county, the information may not be readily available to the field
provider responding to the area.
We believe the approved funding for the software/hardware upgrade and
enhancement of the county's geographic information system will improve the
uploading process to allow field providers and Emergency Communication
personnel to receive updated street information in a timelier manner. That
in turn will provide better service to the citizens of Chesterfield County.
In addition, this grant incorporates a 20 percent match from the locality.
Information System Technology (1ST) and Environmental Engineering (GIS
office) will appropriate a total of $30,000 to accomplish the 20 percent
match. In addition, they will also contribute and additional $25,000 to
purchase software.
Preparer: Barbara Mavfield
Title: Director, Emeraency Communications Center
Attachments: DYes
. No 1000012
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Budaet and Manaaement Comments:
This item requests that the Board consider the appropriation of State
Wireless 911 Services Board Grant Funds in the amount of $150,000. The
grant will allow the upgrade and enhancement of county geographic
information services (GIS) capabilities. The grant requires a 20 percent
local match of $30,000. An additional amount of $25,000 is needed to
purchase software. Sufficient funds are available in Information Systems
Technology and Environmental Engineering funds to cover the local match and
the software purchase.
Preparer: Allan M. Carmody
Title: Director, Budaet and Manaaement
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetini Date: December 19, 2007
Item Number:
8.B.6.
Subiect:
Remand to Planning Commission Proposed Amendments to the Zoning and
Subdivision Ordinances Relating to Submission of Plats and Plans to State
Agencies and Deadlines for the County to Act on Such Plats and Plans
County Administrator's Comments:
County Administrator: ~
Board Action Reauested:
Remand proposed ordinance amendments to the Planning Commission for
additional work and revisions.
Summary of Information:
In 2007, the General Assembly adopted legislation that requires localities to
send subdivision plats and site plans (collectively referred to as "Plans")
to State Agencies such as VDOT for comment. The law also establishes
deadlines and deadline exceptions relating to the time by which State
Agencies must comment on the Plans and the time for action by the county.
Although the county already submits Plans to State Agencies for review, the
zoning and subdivision ordinances need to be amended to reflect the new law.
The Board of Supervisors referred this matter to the Planning Commission. On
November 20, 2007, the Commission held a public hearing and expressed concern
concerning potential conflicts between the deadlines applicable to State
Agencies to review Plans and the deadlines applicable to the County's review
of the same Plans. In particular there could be situations where the county
had to approve a Plan even though it had not yet received State Agency
comments.
Attachments:
Steven L. Micas
. Yes
DNO
Title: County Attorney
0425:77448.1 (76530.3)
Preparer:
#
C)OOO:'14
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
The Commission requested that the Board remand the matter to the Commission
for additional work by the Commission and Staff. In the alternative, the
Commission recommended that the Board not adopt the ordinance amendments.
Staff recommends that the Board remand this matter to the Commission for
continued work, review and recommendation.
OOOO.~5
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING
SECTIONS 17-32, 17-33 AND 17-45 OF THE SUBDIVISION ORDINANCE AND
SECTIONS 19-265, 19-268 AND 19-269 OF THE ZONING ORDINANCE RELATING TO
SUBMISSION OF SUBDIVISION PLATS AND SITE PLANS TO STATE AGENCIES AND
THE DEADLINES FOR THE COUNTY TO ACT ON SUCH PLATS AND PLANS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That the Code of the County of Chesterfield, 1997, as amended, is amended by amending
and reenacting Sections 17-32, 17-33, 17-45, 19-265, 19-268 and 19-269 as follows:
Sec. 17-32. Procedure for lot subdivision approval.
(a) Following is a summary of the approval procedure for subdivisions.
000
i22 If approval of a feature of a plat or construction plans by a state agency or public
authority authorized by state law is necessary., the director of planning shall
forward the plat or plans to the appropriate state agency or agencies for review
within ten business days of receipt. If the County has not received written
comments from the Virginia Department of Transportation within 90 days after
the Department of Transportation receives the plat or plans from the Director of
Planning., the County may assume that the Department of Transportation has no
comments and the County may act on the plat or plans.
(b) Procedure for approving tentative plats, adjusted tentative plats and tentative renewals.
(1 ) Unless otherwise required, completed applications and plats submitted by
subdividers to the director of planning, shall be reviewed and approved under the
administrative review and approval procedure set forth in subsection (a) of this
section unless the subdivider elects to submit the completed application and plat
for review and approval under the planning commission review and approval
procedure set forth in subsection (b) of this section. During the administrative
review procedure, the subdivider or director of planning may amend the
application and refer the plat to the planning commission for approval. The
submission to the director of planning of a completed application shall grant the
county and its agents the right to enter the property at all reasonable times for the
purpose of inspecting the property in conjunction with the review of the proposed
subdivision.
a. The following procedure shall be followed for administrative review and approval
of tentative plats and adjusted tentative plats:
1. The subdivider shall prepare a tentative plat for all proposed subdivisions
excluding minor subdivisions in accordance with the provisions of
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division 2 of this article, and submit such plat to the director of planning
who shall determine that the plat is in conformity with the provisions of
this chapter, and obtain recommendations from the applicable departments
and other public entities. The subdivider shall have the right to defer
receipt of the recommendations for a maximum of 90 calendar days from
the date of submission. The deferral request shall be made in writing to the
director of planning. After receipt of such recommendations, the director
of planning shall:
(i) Approve such graphically correct tentative plat submission with or
without conditions. Approval shall be made not less than 22
calendar days nor more 30 calendar days after receipt of a
complete tentative plat submission or., if a response from a state
agency pursuant to section 17-32(a)(9) is necessary., the director of
planning shall act on the plat within 35 days of receipt of the
approvals from all state agencies unless the subdivider requests a
deferral, or
(ii) Disapprove the tentative plat providing written findings gIvIng
specific reasons for disapproval to the subdivider within 30
calendar days after receipt of a complete tentative plat submission
unless the subdivider requests a deferral. Such reasons shall relate
to issues which prevent the approval of the plat. If a response from
a state agency pursuant to section 17-32(a)(9) is necessary., the
director of planning shall act on the plat within 35 days of receipt
of the approvals from all state agencies.
(iii) Refer the plat to the planning commission for review, if the
director receives written request from an adjacent property owner
or property owner directly across the street from the property or an
adjacent property owner within 15 calendar days of the date of the
sign posting and such request relates to the proposed location of
streets, water, wastewater, stormwater conveyance systems, and
stormwater facilities or to the implementation of conditions of
zoning required to be complied with at time of tentative plat
approval.
(iv) If the director of planning fails to approve or disapprove a tentative
plat, adjusted plat or tentative renewal within @ 90 calendar days
after submittal of the tentative, unless the subdivider requests a
deferral, the subdivider may petition the Chesterfield Circuit Court
in accordance with state law.
000
b. The following procedure shall be followed for planning commission review and
approval of tentative plats:
0000 :17
2
1. The subdivider shall prepare a tentative plat which is in accordance with
the provisions of division 2 of this article. The director of planning shall
obtain the recommendations from the applicable departments and other
public entities and submit a report to the planning commission outlining
the recommendations. After receipt of such report, the planning
commission shall make one of the following two decisions.
(i) Approve such tentative plat with or without conditions within 60
calendar days after submission of the completed application
including a referral of the final approval to staff to insure that any
required graphical changes are made. Deferral of approval of the
plat at the subdivider's request to enable the subdivider to make
changes shall be deemed to extend the decision deadline date.
(ii) Disapprove the tentative plat within 60 calendar days after
submission of the completed application. Written findings giving
specific reasons for disapproval shall be reported to the subdivider
at the time of disapproval. Such reasons shall also state the
modifications or corrections as will permit approval of the plat.
Deferral of approval of the plat at the subdivider's request to enable
the subdivider to make changes shall be deemed to extend the
decision deadline date.
If a response from a state agency pursuant to section 17-32(a)(9) is necessary., the
planning commission shall act on the plat within 45 days of receipt of the
approvals from all state agencies., provided however the commission shall not be
required to approve a tentative plat in less than 60 days from the date of its
original submission.
If the planning commission fails to approve or disapprove a tentative plat,
adjusted plat or tentative renewal within @ 90 calendar days after submission of
the completed application the subdivider may petition the Chesterfield Circuit
Court in accordance with state law. Any deferral at the subdivider's request shall
be deemed to have extended the decision deadline date.
000
e. Procedure for review of final check plats.
1. Prior to submitting final check plats for subdivisions that require
construction plans, subdividers shall submit 'those plans and obtain
approval from the director of environmental engineering.
000
3. The director of planning shall review the final check plat and all necessary
certificates to determine its conformity with the approved tentative plat if
applicable and the requirements established in this chapter and obtain
0000'18
3
comments from other departments and public entities within 30 calendar
days of its submission unless the time is extended by written request of the
subdivider. He shall act on any plat that he has previously disapproved
within 45 days after the plat has been modified'l corrected and resubmitted
for approval. If a response from a state agency pursuant to section 17-
32(a)(9) is necessary'l he shall act on the plat within 35 days of receipt of
the approvals from all state agencies. The director of planning shall
notify the subdivider of required changes to incorporate in the preparation
of the record plat; or send such plat to the planning commission for their
recommendation as to final action thereon if the subdivider and director of
planning differ as to the plats compliance with requirements of the Code
or tentative conditions.
000
Sec. 17-33. Procedure for appeals.
(a) If the director of planning or the planning commission does not act upon the proposed
tentative plat within 6Q 90 calendar days from the date the completed application has
been submitted, the subdivider, after ten calendar days written notice to the planning
commission, may petition the circuit court of the county to decide whether the plat should
or should not be approved in accordance with state law. Deferral of approval of the
tentative plat at the subdivider's request to enable the subdivider to make changes shall be
deemed to extend the decision deadline date.
(b) If the director of planning or the planning commission takes action on a tentative plat and
the subdivider contends that such action was not consistent with this chapter, or was
arbitrary or capricious, an appeal may be filed with the circuit court of the county in
accordance with state law.
( c) If the director of planning or the planning commission does not act upon the proposed
final check or record plat within 60 calendar days from the date the application was
submitted, or within 45 days after it has been officially resubmitted after a previous
disapproval or within 35 days of receipt of any agency response pursuant to section 17-
32(a)(9)'1the subdivider, after ten calendar days written notice to the planning
commission, may petition the circuit court of the county to decide whether the plat should
or should not be approved in accordance with state law. Deferral of approval of the plat at
the subdivider's request to enable the subdivider to make changes shall be deemed to
extend the decision deadline date.
(d) If the director of planning or the planning commission takes action on a final check or
record plat and the subdivider contends that such action was not consistent with this
chapter, or was arbitrary or capricious, an appeal may be filed with the circuit court of the
county in accordance with state law.
0000:19
4
000
Sec. 17-45. Procedure for residential parcel subdivision and parcel property line
modification approval.
All completed applications and plats shall be submitted by subdividers to the director of
planning to be reviewed and approved administratively as set forth below. During the review, the
subdivider or director of planning may a~end the application and refer the plat to the planning
commission for approval. The submission to the director of planning of a completed application
shall grant the county and its agents the right to enter the property at all reasonable times for the
purpose of inspecting the property in conjunction with the review of the proposed subdivision.
If approval of a feature of the plat by a state agency or public authority authorized by state law is
necessary'l the director of planning shall forward the plat to the appropriate state agency or
agencies for review within ten business days of receipt. If the County has not received written
comments from the Virginia Department of Transportation within 90 days after the Department
of Transportation receives the plat or plans from the Director of Planning'l the County may
assume that the Department of Transportation has no comments and the County may act on the
plat or plans.
000
Sec. 19-265. Site plan processing.
(a) At the time a site plan is submitted, the applicant shall elect whether to seek approval
under the minor site plan review process, set forth in section 19-267, the administrative
site plan review process set forth in section 19-268 or the planning commission site plan
review process set forth in section 19-269. If the applicant fails to make a selection, his
application will be processed under the administrative site plan review process unless a
condition of zoning approval requires the site plan to be submitted to the planning
commISSIon.
(b) The director of planning shall send written notice of site plan submission to adjacent
property owners by registered, certified or first class mail as soon after site plan
submission as practicable, but in no event less than ten days prior to approval or
disapproval of the site plan. The minimum period for site plan approval shall be extended
to 21 days when an aggrieved person, as defined by section 19-268.1, files a written
request with the planning department within ten days after written notice is sent. If such
written notice is sent by first class mail, the director of planning shall make affidavit that
such notice has been sent and shall file the affidavit with the application. This subsection
shall not be applicable to those site plans which are approved pursuant to the minor site
plan review process.
( c) If approval of a feature of a site plan by a state agency or public authority authorized by
state law is necessary'l the director of planning shall forward the site plan to the
appropriate state agency or agencies for review within ten business days of receipt. If the
County has not received written comments from the Virginia Department of
Transportation within 90 days after the Department of Transportation receives the plat or
000050
5
plans from the Director of Planning., the County may assume that the Department of
Transportation has no comments and the County may act on the plat or plans.
000
Sec. 19-268. Administrative site plan review process.
(a) All site plans which are properly submitted for administrative review in accordance with
the county's site plan application and checklist shall be reviewed and recommended for
approval or denial by:
(1) The director of planning relative to:
a. Compliance with the requirements of this chapter, including, but not limited to,
setbacks, side and rear yards, building height, lot area and lot coverage, fencing,
screening, landscaping, lighting, architectural design, pedestrian access and
conditions of zoning approval.
000
(c) The director of planning shall approve or disapprove site plans in writing, giving specific
reasons in accordance with the reviewing authorities' recommendations. He shall notify
the applicant of his decision to approve or disapprove the site plan within 30 days of the
date of submission of the plan, if practicable. He shall act on any proposed site plan that
he has previously disapproved within 45 days after the site plan has been modified.,
corrected and resubmitted for approval or., if a response from a state agency pursuant to
section 19-265( c) is necessary., he shall act on the site plan within 35 days of receipt of
the approvals from all' state agencies. If the director of planning fails to approve or
disapprove the site plan within 60 days after it has been officially submitted for approval,
or within 45 days after it has been officially resubmitted after a previous disapproval or
within 35 days of receipt of any agency response pursuant to section 19-265( c )., the
applicant, after ten days' written notice to the director of planning, may petition the
circuit court to decide whether the site plan should or should not be approved.
(d) If the applicant disagrees with the final decision of the director of planning, he may file a
written appeal with the planning commission within 15 days of that decision. In addition,
any aggrieved person may file a written appeal of the final decision of the director of
planning with the planning commission within 15 days of that decision. The appeal must
explain how the site plan will adversely affect the person and is limited to the following
matters:
(1)
(2)
(3)
(4)
(5)
Designation of Chesapeake Bay Preservation areas;
Access and internal circulation;
Improvement sketch processing;
Location of water and sewer lines;
Buffers and screening;
000' O' ,,-.4.
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6
(6) Land use transitions;
(7) Drainage;
(8) Conditions of zoning approval;
(9) Architectural treatment;
(10) Development features affecting public safety; or
(11) Development features affecting nearby residential areas.
The commission shall fix a reasonable time for hearing the appeal and decide the same
within 60 days of the applicant's site plan submission as extended by any time periods applicable
pursuant to section 19-268( c ). The commission may affirm, modify or reverse the decision.
Until the planning commission renders a decision, neither a building permit nor a land
disturbance permit shall be issued for any construction that could be affected by the appeal. In
addition, the director of planning shall issue a stop work order to the applicant instructing the
applicant to cease any construction that could be affected by the appeal.
000
Sec. 19-269. Planning commission site plan review process.
All site plans which are properly submitted for planning commission review in
accordance with the county's site plan application and checklist shall be reviewed and approved
or denied as follows:
(a) The appropriate departments and/or agencies shall review and make
recommendations as outlined in section 19-268(a).
(b) The director of planning shall post a notice of the site plan public meeting in
accordance with section 19-26(b).
( c ) The director of planning shall submit recommendations to the planning
commission. The planning commission shall approve, with or without conditions,
or disapprove the site plan in writing, giving specific reasons in accordance with
the reviewing authorities' recommendations. The planning commission shall act
on any proposed site plan that it has previously disapproved within 45 days after
the site plan has been modified'l corrected and resubmitted for approval. If a
response from a state agency pursuant to section 19-265( c) is necessary'l the
planning commission shall act on the site plan within 35 days of receipt of the
approvals from all state agencies.
(d) If the planning commission fails to approve or disapprove the proposed site plan
within 60 days after it has been officially submitted for approval, or within 45
days after it has been officially resubmitted after a previous disapproval or within
35 days of receipt of any agency response pursuant to section 19-265(c)'1 the
applicant, after ten days' notice to the commission, may petition the circuit court
to decide whether the site plan should or should not be approved.
000052
7
( e) If the applicant disagrees with the final decision of the planning commission, he
may file a written appeal with the circuit court within 60 days of that decision. In
addition, any aggrieved person may contest the planning commission's final
decision if permitted by state law.
(2) That this ordinance shall become effective immediately upon adoption.
1925 :76530.3
8
000053
CHEstERFi~LO COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19, 2007
Item Number: 8.8.7.
Subiect: State Road Acceptance
County Administrator's Comments:
County Administrator: ~
Board Action Requested: n
Summary of Information:
Clover Hill:
Arnberleigh, Section 2
Dale:
Kings Forest, Section 11
Preparer: Richard M. McElfish
Title: Director. Environmental Enqineerinq
Attachments:
II Yes
DNa
#
'f0: Board of Sup~rviAora
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - AMBERLEIGH, SEC 2
DISTRICT: CLOVER HILL
MEETING DATE: December 19, 2007
ROADS FOR CONSIDERATION:
AMBERHILL LOOP
AMBERLEIGH CIR
Vicinity Map: AMBERLEIGH, SEe 2
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Prod uced By Chesterfield County GIS
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - KINGS FOREST, SEC 11
DISTRICT: DALE
MEETING DATE: December 19,2007
ROADS FOR CONSIDERATION:
DORIUS DR
Vicinity Map: KINGS FOREST, SEe 11
Produced By Chesterfield County GIS
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19, 2007
Item Number: 8.8.8.a.
Subiect:
Acceptance of a Parcel of Land for Watkins Centre Parkway from Zaremba
Metropolitan Midlothian, LLC
County Administrator's Comments:
Board Action Reauested:
County Administrator:
Accept the conveyance of a parcel of land containing 7.843 acres for Watkins
Centre Parkway from Zaremba Metropolitan Midlothian, LLC, and authorize the
County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of a
parcel of land containing 7.843 acres for Watkins Centre Parkway. This
dedication is for the development of Watkins Centre Parkway.
District: Midlothian
Preparer:
John W. Harmon
Title: RiQht of Way Manaaer
Attachments:
. Yes
DNO
b00059
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CHESTERFIELD COUNTY
BOAR"D OF SUPERVISORS
AGENDA
Page 1 of 1
Meetini Date: December 19, 2007
Item Number: 8.B.8.b.
Subiect:
Acceptance of a Parcel of Land Along Jefferson Davis Highway from Santiago
and Jolanta Herrera
County Administrator's Comments:
Board Action Reauested:
County Administrator:
Accept the conveyance of a parcel of land containing 0.053 acres along
Jefferson Davis Highway from Santiago and Jolanta Herrera, and authorize the
County Administrator to execute the deed.
Summary of Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan, and
will decrease the right of way costs for road improvements when constructed.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer .
Attachments:
. Yes
DNO
#000064
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GPIN-799630753300000 : PRIVA TE r :
17023 JEFFERSON DAVIS HIGHWAY] INGRESS/EGRESS l
O.B. 2052 PC. 1857 l EASEMENT l
p.8. 2052 PG. 1865:
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PART OF' LOT 1, BLOCK "A-
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GPIN-799630712600000
0.8. 7896 PC. 160
17025 JEFFERSON DAVIS HIGHWAY
(0.378 ACRES REMAINING)
N 3630229.3702
E 11799647.8667
173.14'
N84.10'41"W
ALDRIDGE AVENUE
ROUTE 1143
nus DRAWING PREPARED AT THE
IIIIIIICI_ OPPICI VOUR VISION ACHJEYI!I) 1lIROUGH OURS.
42&0 aa.II9 BM:t I Prln,. GeorIe, VA 23875
TEL 104.541.6100 fAX 804.751.07t8 www.tlmmons.com
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SCALE IN rEEl
PLAT SHOWING A
25' DEDICAnON, 0.053 ACRES
LOCATED ON THE WESTERN
PART OF LOT 1, BLOCK 'IA"
BOULEVARD HEIGHTS
BERMUDA DISTRICT
CHESTERFIELD COUNTY, VIRGINIA
COUNTY SITE #08PR0139
DATE: 11-02-07
REV:
DRAWN BY: JLP
SCALE: 1 n = 20'
J.N.: 24233
CHECK .BY: WMN
40
I
TIMMONS GROUP ....;...
.00066
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19, 2007
Item Number: S.B.S.c.
Subiect:
Acceptance of a Parcel of Land Along Iron Bridge Road and for the Extension
of Kingsland Glen Drive from watermark Town Center LLC
County Administrator's Comments:
Board Action Reauested:
County Administrator:
Accept the conveyance of a parcel of land containing 6.596 acres along Iron
Bridge Road (State Route 10) and for the extension of Kingsland Glen Drive
from Watermark Town Center LLC, and authorize the County Administrator to
execute the deed.
Summary of Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan, and
will decrease the right of way costs for road improvements when constructed.
District: Dale
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#
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0069
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number: 8.B.9.
Subiect:
Request to Qui tclaim Portions of Variable W:idth Virginia Department of
Transportation Sight Distance Easements Across the Properties of Commonwealth
Centre Storage, LLC
County Administrator's Comments:
Board Action Reauested:
County Administrator:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate portions of variable
width VDOT sight distance easements across the properties of Commonwealth
Centre Storage, LLC.
Summary of Information:
Commonwealth Centre Storage, LLC. has requested the quitclaim of portions of
variable width VDOT sight distance easements across the properties as shown
on the attached plat. Staff and VDOT have reviewed the request and approval
is recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
# 000070
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M41Q4C4 DISTRICT .
CHESTERFIDJ) cotmrn VIRGINIA
111111111111111 illlllli Ill.
000072
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19, 2007
Item Number: 8.B.10.a.
Subiect:
Request permission for Landscaping to Encroach Within an Eight-Foot Easement
Across Lot 1, Armistead Village, Section B at Charter Colony
County Administrator's Comments:
Board Action Reauested:
QJ
u
County Administrator:
Grant Shaheed Coovadia and Fazila Coovadia permission for landscaping to
encroach within an 8' easement across Lot 1, Armistead Village, Section B at
Charter Colony, subject to the execution of a license agreement.
Summary of Information:
Shaheed Coovadia and Fazila Coovadia have requested permission for
landscaping to encroach wi thin an 8' easement across Lot 1, Armistead
Village, Section B at Charter Colony. This request has been reviewed by staff
and approval is recommended.
District: Matoaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
1>00073
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THIS PLAT W/IS PREPARED WITHOUT THE
BENEFIT OF A TITLE REPORT AND MAY BE
SUBJECT TO EASEMENTS OF RECORD WHICH
ARE NOT SHOWN ON THIS PLAT.
UNDERGROUND POWER & TELEPHONE
SUBJECT PROPERTY SHOWN HEREON APPEARS
TO BE LOCATED IN ZONE 'e' (AREAS OF
MINIMAL FLOODING) AS GRAPHICALLY'SHOWN
ON THE flOOD INSURANCE RATE ~AP
COMMUNITY PANEL NO. 510035 00228
EFFECTIVE DATE MARCH 16, 1983. THIS
SURVEYOR MAKES NO GUARANTEES /is TO
THE ACCURACY OF THE ABOVE INFORMATION.
THE LOCAL F.EJA.A. AGENT SHOULD BE
CONTACTED FOR VERIFICATION.
Shaheed Coovadia
Fazila Coovadia
801 Agee Terrace
DB. 8001 Pg.663
PIN: 724700699100000
I:
WANER GRANTED FROM
PLANNING DEPT. FOR
ENCROACHMENT IN SETBACI<\
FOR BOTH ROADS N-40
BUIUWlLE AR~ ?
\ .~
'/ 8.3'
4' WOOD FENCE
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PROPOSED \
ARMISTEAD VILLAGE "
SEcnON C at I,
CHARTER COLONY ~
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CLAYBORNE VILLAGE
SECTION C at
CHARTER'COLONY
pe.154 PG.89-91
.t - 4 Bayberry Shrubs
LICENSED AREA
LOT 9
R/F"
8f ESMT.
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24.S'
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LOT 2
8.5'
RETAINING WAlL
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44' R/W
PHYSICAL IMPROVEMENT SURVEY ON
LOT 1
ARIIISTIW) VII.lA.GB
SECTION B
at CIWn'ER COLONY
MATOACA DISTRICT CHESTERAELD COUNTY. VIRGINIA
PURCHASER: SHAMED . FAIlLA COOVADIA
00075
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetini Date: December 19,2007
Item Number: 8.B.10.b.
Subiect:
Request permission for a Proposed Fence to Encroach Within an Eight-Foot
Easement Across Lot 35, Armistead Village, Section A at Charter Colony
County Administrator's Comments:
County Administrator: ({J
Board Action Reguested: U
Grant Michael P. Hanley, Jr. and April J. Hanley permission for a proposed
fence to encroach within an 8' easement across Lot 35, Armistead Village,
Section A at Charter Colony, subject to the execution of a license agreement.
Summary of Information:
Michael P. Hanley, Jr. and April J. Hanley have requested permission for a
proposed fence to encroach within an 8' easement across Lot 35, Armistead
Village, Section A at Charter Colony. This request has been reviewed by staff
and approval is recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#
000076
Michael P . Hanley, Jr.
April J. Hanley
1112 Cohen Trail
DB. 6483 PG. 990
PIN: 72469909270000
STYL~ CRAFT HaMeS
......
NA.Dt 83
~
.8" .VDDT DRAINAG
EASEMENT, '8' \lATE
Ii: SEVER EASEMEN
xx - Fence
Licensed Area
LOT 4
265
,
\
LOT 6
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LOT 36
LOT 34
CDHEN "TRAlL
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ZONED R-9
rRDNT=3S' <DEVELOPER)
REAR=20'
SIDE-iS' /7.5' (DEVELOPER)
CORNER SIDE YARD SETBACK-15'
RE'JISEJ)a DEC. 281 2004. CHOUst DtHS. &r DECk)
YOUNGBLOOD, mER ~
AsSOCIATES. P. C. . .
CIVIL ENGINEERS.. PLANNERS
& LAND SURVEYORS
7~09 HANOVER GREEN DRIVE
"P.Q. BOX 517 NECHANICSVIL.LE, \/0.. 23111
IJA TEl NOV. 1S 2004 SCAL.E- I' = 30"
VIRGIr..~I,. DRA\.fN .BYi16787
'CHECkED " BY'
JOB Noli 16.787 .'
PRDPO D
IMPRDVEHE TSDN
. LOT
. MIflSTEAD
"SECT:
Q t CHAR COLONY
HATOACA DIST~ICT. CHESTE fIELD CQ.t)NTY,
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number: 8.B.10.c.
Subiect:
Request permission for a Proposed Deck and Stone Fireplace to Encroach Within
a Sixteen-Foot Sewer Easement Across Lot 12, Saint James Woods, Section L
County Administrator's Comments:
County Administrator:
Board Action ReauesteU
(jj
Grant Jeffrey Harper and Tricia Harper permission for a proposed deck and
stone fireplace to encroach within a 16' sewer easement across Lot 12, St.
James Woods, Section L, subject to the execution of a license agreement.
Summary of Information:
Jeffrey Harper and Tricia Harper have requested permission a proposed deck
and stone fireplace to encroach within a 16' sewer easement across Lot 12,
St. James Woods, Section L. This request has been reviewed by staff and
approval is recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#
000079
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a~g7'
~~ /#" _~~ ~~ IMPRO.VEMENT SURVEY
1M. I. tD crUf'l th.e on' 11"'9' &J tit. ~tJtJ~
f":--:J'''j=':''':'~':-~~' tr"':;~':'.m:" :r::,."
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THIS PLAT liAS NAlE I/ITlllJT 88EFIT fF A TITLE SlllVEY OR REPORT
SCALE: / I~ ~ 5/l. DEED 8001<:
DATE: 08- //J~,~- PAGE:
PROJ. NO.: I~ -~ T. M. PAR. NO.:
DRAWN BY: l!.
Virpda-North Caro1iaa
1900 Byrd Aveaue. SUite 203
Rlcbalond. VIqtnla. 23230
..... (804) 613-M66 '
PAX (804) 613-9990
000081.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number:
8.B.10.d.
Subiect:
Request permission for a Concrete Driveway to Encroach within a Thirty-Foot
and Variable Width Drainage and Sewer Easement and a Proposed Fence to
Encroach Within a Thirty-Foot and Variable width Drainage and Sewer Easement,
a Sixteen-Foot Drainage Easement and an Eight-Foot Easement Across Lot 12,
Amended Plat of Lots 12 Through 18 of Section A Hawthorne village at Charter
Colony
County Administrator's Comments:
Board Action Reauested:
County Administrator:
Grant Andrew A. Lohrman and Heather M. Lohrman permission for a concrete
driveway to encroach wi thin a 30' and variable width drainage and sewer
easement and a proposed fence to encroach within a 30' and variable width
drainage and sewer easement, a 16' drainage easement and an 8' easement
across Lot 12, amended plat of Lots 12 through 18 of Section A Hawthorne
Village at Charter Colony, subject to the execution of a license agreement.
Summary of Information:
Andrew A. Lohrman and Heather M. Lohrman have requested permission for a
concrete driveway to encroach within a 301 and variable width drainage and
sewer easement and a proposed fence to encroach within a 30' and variable
width drainage and sewer easement, a 16' drainage easement and an 8' easement
across Lot 12, amended plat of Lots 12 through 18 of Section A Hawthorne
village at Charter Colony. This request has been reviewed by staff and
approval is recommended.
District: Matoaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#
000082
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~~"" , ~I' Heather M. Lohrman
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No. 1613 . PIN: 726699249800000
9/19/2007 .
. ~ Improvements on
<'<t~ ..<4.0.. LOT 12 SECTION A
.8ua~ AMENDEDPLATOFZOTS 12.18 OF SECTION A
OATE=9/19/2007 HAWTHORNEVILLAGEA TCHARTER COLONY AND
SCALE: 1 ":=,]0 ' r J... t -1:' ld /" t ' /" ..
JOB NO: C0720517 '-'lIes Sf f leTI ,,-,oun y, Ylrglnlo
Pur: Andrew <:t Heather Lohrman'
VOOT P~..u.wEi .
SLOPE CASEMENT
.PLANNeRS.ARCH~~-ENQ1NEER..SURYEVOR8.
S01 Branchwey Road" StAte. 100 -Riehmond. Vlrginja 23238 .Phoo$(804) 1Q4-057t -F'sx ~804) 194-.2835
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000084
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number: 8.B.10.e.
Subiect:
Request permission to Construct a Gravel Driveway Within a Forty-Foot
Unimproved County Right of Way Known as North Street
County Administrator's Comments:
Board Action Reauested.
County Administrator:
Grant A. .J. Nunnally, III permission to construct a gravel driveway within a
40' unimproved county right of way known as North Street, subject to the
execution of a license agreement.
Summary of Information:
A. J. Nunnally, III has requested permission to construct a gravel driveway
wi thin a 40' unimproved county right of way known as North Street. This
request has been reviewed by staff and approval is recommended.
District: Matoaca
Preparer:
John W. Harmon
Title: Riaht of Way Manager
Attachments:
. Yes
DNa
#
000085
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795613057100000
I 3720 E. RIVER RD.
PLAT SHOriNG
A 40' ACCESS EASEMENT
ALONe NORTH STREET FOR
LOTS 14 ct 15 ~ BLOCK 5
LAUREL BRANCH FARM
PROPOSED GRA VEL
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NATOAC.A DISTRICT, CHESTERFIELD COUNTY, VIRGINIA
THIS PROPERTY IS IN ZONe -c- OF
HUD DERNElJ ftLOOD HA2ARD AlfEA
AS SHOttH ON FLM..A.. FLDDD INSURANCE
RA JF IIAI'S
CALC. CHK.: SLB
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,087
PREVIOUS JOB NO. 18179 REV. 9/"107
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19, 2007
Item Number: 8.8.10.f.
Subiect:
Request permission for an Existing Fence to Encroach Within a Sixteen-Foot
Drainage Easement Across Lot 7, Holly Trail
County Administrator's Comments:
Board Action Reauested:
County Administrator:
Grant William W. Stamey and Wanda M. Stamey permission for an existing fence
to encroach within a 16' foot drainage easement across Lot 7, Holly Trail,
subject to the execution of a license agreement.
Summary of Information:
William W. Stamey and Wanda M. Stamey have requested permission for an
existing fence to encroach within a 16' foot drainage easement across Lot 7,
Holly Trail. This request has been reviewed by staff and approval is
recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Right of Way Manaaer
Attachments:
. Yes
DNO
11000038
...
No. 2015 P, 1
rHtS IS TO CERTfFY THA T ON MA Y 9, 2001.
I MAQC AN ACCURA TC SURVFr OF' THE PRCMlSES
SHOWN -HeRCON AND THAT TH!R( ARc NO rASEMENTS
OR ENCROACHlliNTS VlSllLt ON '!I'It GROUNO OTHER
THAN THOSE SHO'IM H(RrON.
1HIS IIItOPrRTY IS IN H.U.". OD7Nm fLOCXJ
HAlMfD AREA. lONE: C
XX-Fence ol~~18
LICENSED AREA. CPrN.;7t6-65e-ooes-OOQOO
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0.47 AC.
William W. Stamey
Wanda M. Stamey
11608 Hillside Rd
DB. 7974 PG. 341
PEN: 796659138900000
8
....... ....--. .....-iit...
b
A ~
..ROAD
PLAT SHOWING IMPROVBMBNTs ON
LOT ~ PLAN OF "HOLL Y TRAD.,'~ IN THE
BERMUDA DlSTRIC/' OF CHBSTERFlBLD COUNTY. VIRGlNlA.
THIS SVRlltY 1$ SUBJECT TO ANY EAseMeNTS
OF RECORD AND OTHER PERTINENT FACTS
WHICH A Tln.t StARCH UIGHT DISCLOSE.
HARVEY L. PARKS, lNe
~08 Vl HUNDRED ROAD
CHES1FR, VA
748-8641 7~O"5
OA TE: AlA Y 9, 2007 SCALE: '-=.1D'
DRAWN 8~ HIS.",. .
CHeCl<ED 'Sr.. H.L.P.
;.8K..: '41 PC. 12 LOT] HOLLY TRAIL.dw
0000.90
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number: 8.B.10.g.
Subiect:
Request permission for an Existing Fence to Encroach Within a Sixteen-Foot
Drainage Easement Across Lot 6, Holly Trail
County Administrator's Comments:
Board Action Reauested:
County Administrator:
Grant Steven o. Whisenand and Claudia M. Whisenand permission for an existing
fence to encroach within a 16' drainage easement across Lot 6, Holly Trail,
subject to the execution of a license agreement.
Summary of Information:
Steven o. Whisenand and Claudia M. Whisenand have requested permission for an
existing fence to encroach within a 16' drainage easement across Lot 6, Holly
Trail. This request has been reviewed by staff and approval is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way ManaQer
Attachments:
. Yes
DNO
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Steven O. Whisenand
Claudia M. Whisenand
11612 Hillside Rd.
DB. 7917 PG. 541
PIN: 796659137800000
PLAT SHOWlN"G FOO'11Jt1G AS PINNED ON
LOT 6, PLAN OF '1l0UY TRAIL '~ IN THE
BERMUDA DISTRICT OF alBSTERPlBUJ COUNTY, VIRGINIA.
THIS SURVEY IS SUBJECT TO ANY EASEMCNTS
OF ReCORD AND OTHCR pE:RnNENT FACTS
WHICH A TITlE SEARCH MIGHT DISCLOSE.
HARVEY L. PARKS, INe.
4508 w: HUNDReD ROAD
CHESTtR. VA.
748-8641 748-0515
DA 1i": MARCH 2Bt 2007 SCAt!: 1 ".JO.
DRA'MI SY: N.S.W.
CH!CKED BY: U.I,..P.
F.BK.: !4B. PG. 7 '4801
000093
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: December 19, 2007
Item Number: 8.B.10.h.
Subiect:
Request permission for an Existing Brick Sidewalk to Encroach on County
Property Adjacent to the Cogbill Law Building
County Administrator's Comments:
Board Action Reauested:
County Administrator:
Grant Carrie E. Coyner permission for an existing brick sidewalk to encroach
on county property adj acent to the Cogbill Law Building, subj ect to the
execution of a license agreement.
Summary of Information:
Carrie E. Coyner has requested permission for an existing brick sidewalk to
encroach on county property adj acent to the Cogbill Law Building. This
request has been reviewed by staff and approval is recommended.
District: Dale
Preparer:
John W. Harmon
Title: RiQht of Way Manaaer
Attachments:
. Yes
DNO
#OOOO~4
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PARCEL At 0.162 Ac. .
OUVER D. RUDY SJoOK2GGGPAGE 970 ("
HERBERT C. GILL
1: M. 95-8 (1)- 24
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M7TES' REFERENCE A.AT BY ROi.JTE: N 'I-i D
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DATED: .UE. 29 I '919 IN
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VEPCO PCl.E LN: EASEMENT
(UNSPECIFIED lDCATfON)QS.3714,P. a40.
R/W 9iOWN IN ~ OF IRatJSRIOOE IDlD
TAKEN FROM V. Q H. PLANS STATE FftOJECT
No. 0010-020- 024, SHEET 14 OF 24.
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~RI48LE W/~.
.,/,., R/W
CMt..ER: THEOOORA~lJt#Jp'COGS'LL
D.B. ,,~ t ~. 223
Note:
"rhis Property Is Not Within
A liUD Defined Flood Plain
FLOOD ZQ\JE C
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( SUR ,,1;\
THIS J4.19.CJfITFY THAT ON 1)tI .'..
OF~. t.Cf). i'.UAVIYIO THI
PROPIRTY tHOWN ON THI8 MoAT. THI Tm.I
UNIt AND WALLS Oil THE BUILDINGI ARE ....
SHOWN ON THIS P '-AT , THe IUILDINBI ARE
ITAICTL Y WITMIN THE TITLE UNU AND THERE
ARI! NO ENCROAC~ BU~ '
~ON'ntIS"'2:' ~ tell! \
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8IJAYI'tC)A
PLAT
OF
10021 1RCN3Rl00E ROAD
PARCEL' C t 0.129 AC.
DALE DISTRICT
CHESTERFIElD CClJNTY . VIRGINIA
.,..t _. ........'
SCAI.E : ,.c 20' MARCH 7 . 1995
CHARLES C. TOWNES a ASSOCIATES,. P C.
CIVIL ENGINEERS-PLA~S-t.AN) SlRVEYORS
984.2 LORf ROAD. SUITE lOr O. 0006
CHESTERFIELD VIRGINIA 25832 . J .
DRAWN IY F8 9 6
APPROVED BY I ;
ATTN. DW W. HARMCJ\I
CHE5TERF~aD CO. RIW rEFT.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19, 2007
Item Number: 8.8.11.
Subiect:
Approval of Lease Assignment to Crown Communication, Incorporated
County Administrator's Comments:
Board Action Reauested:
County Administrator:
Authorize the County Administrator to execute a lease assignment for the
communications tower at Lake Chesdin Park.
Summary of Information:
On September 26, 2007 the Board approved a lease with New Cingular Wireless
for a communications tower at Lake Chesdin Park. New Cingular Wireless
requests approval to assign the "lease to Crown Communication, Inc. Crown
Communication will assume all obligations and liabilities in the agreement.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
DYes
.NO
#
OOOO~7
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: December 19, 2007
Item Number: 8.B.12.
Subiect:
Approval of the Purchase of Two Parcels of Land for Matoaca Elementary School
County Administrator's Comments:
Board Action Reauest
County Administrator:
Approve the purchase of two parcels of land containing a total of 2.8 acres,
more or less, for $125,000.00, from James Douglas Perdue, for Matoaca
Elementary School, and authorize the County Administrator to execute the
sales contract and deed.
Summary of Information:
Staff requests that the Board of Supervisors approve the purchase of two
parcels of land containing a total of 2 . 8 acres, more or less, wi th
improvements, PINs: 778608548000000 and 778608526900000, 21514 and 21518 Lee
Street, for $125,000. DO, plus closing costs which are estimated to be
$8,000.00, from James Douglas Perdue, for the Matoaca Elementary School
parking lot project. The contract provides for a $10,000.00 deposit, which
is non-refundable unless the seller breaches the contract. The contract is
also subject to the Board of Supervisors affirming the Planning Commission's
Substantial Accord Determination at today's meeting.
Approval is recommended.
District: Matoaca
Preparer:
John W. Harmon
Title: Right of Way Manager
Attachments:
. Yes
DNO
#
000098
I~
[Ii;
~iJ
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Budaet and Manaaement Comments:
This item requests that the Board of Supervisors approve the purchase of
two parcels of land totaling 2.8 acres for Matoaca Elementary School in the
amount of $125,000 plus closing costs estimated to be $8,000. The land
will be used for parking. Funding is available in the School's Capital
Improvement Program.
Preparer: Allan M. Carmody
Title: Director, Budaet and ManaQement
oooon9
-
-
VICINITY SKETCH
Approval of the Purchase of Two Parcels of Land
for Matoaca Elementary School
RIVER ROAD
I APPROVAL OF PURCHASE OF 2.8 ACRES
! OF LAND, MORE OR LESS, FOR MATOACA
I ELEMENTARY SCHOOL PARKING LOT
MATOACA
ELEMENTARY
SCHOOL
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JAMES DOUGLAS PERDUE
PINS: 778608548000000 AND 778608526900000
21514 AND 21 1 LE
WILL BOOK 29&, PAGE 800
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetinu Date: December 19, 2007
Item Number: 8.8.13.
Subiect:
. Rescind Authorization for Ntelos to Apply for Conditional Use or Conditional
Use Planned Development for a Flagpole Tower and Communications Antennae and
Equipment to be Installed on County Property at Woodlake Central Park with
Access Across Clover Hill Elementary School
County Administrator's Comments:
County Administrator: ~
Board Action Reauested:
Rescind authorization for Ntelos to apply for conditional use or conditional
use planned development for communications antennae to be installed on county
property.
Summary of Information:
On July 26, 2006 the Board of Supervisors authorized Ntelos to apply for
conditional use or conditional use planned development for a flagpole tower
and communications antennae and equipment to be installed on county property
at Woodlake Central Park with access across Clover Hill Elementary School.
Mrs. Humphrey has requested that the authorization be rescinded.
District: Matoaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
DYes
.NO
#
0001.00
~~.
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19, 2007
Item Number: 8.8.14.
Subiect:
Initiate an Application for Conditional Use to Permit a Wastewater Pump
Station
County Administrator's Comments:
County Administrator: QJJ
Board Action ReauesteU
Initiate an application for conditional use to permit a wastewater pump
station on property at 2101 Pine Forest Drive, PIN: 803630912200000 and 2301
Arrowfield Road, PIN: 803629370500000, and to appoint John Harmon, County
Right of Way Manager as the Board's Agent.
Summary of Information:
On November 9, 2005, the Board initiated an application for conditional use
for a new wastewater pump station. The conditional use was approved on August
23, 2006. Upon entry on the property, the surveyors discovered an error in
the existing plats. Therefore, additional land must be zoned to construct the
pump station. Approval is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Right of Way Manaaer
Attachments:
. Yes
DNO
#
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SEWER EASEMENT
D.B.. 1134, PO. 102
LOUIS L.& BETTY . C. PEARSON
TAX 10 NO. 803-630-9.122-00000
2101 PINE FOREST DRIVE
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REV: OCTOBER 23, 2007
DATE: OCTOBER 11, 2007
LOUIS L Ie BETTY .C. PEARSON
TAX ro NO. 803-629-3705-00000
2301 ARROWf1EI.D ROAD
0.8. 3312. PC. .558
~ ADDmONAL ACREAGE NEEDED
FOR CONOmONAL .USE IS:
. 0.42 ACRES (18.457.71 .SQ. FT.)
J
PI- R. STUART ROYER & ASSOCIATES. INC.
, CONSULTING ENGINEERS and SURVEYORS
· RICHMOND, VIRGINIA
UR.S.R. PROJECT NO. ~
120
000'.l03
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number: 8.8.15.
Subiect:
Acceptance of Open Space Easement in Harper's Mill
County Administrator's Comments:
Board Action Reauested:
County Administrator:
Accept an open space easement in Harper's Mill as shown on the attached plat
and authorize the County Administrator to execute the easement agreement.
Summary of Information:
The Code of Virginia authorizes the holding of easements for the purpose of
preserving natural, scenic, historic, scientific, open-space and recreational
lands. The agreement will prohibit residential or industrial development of
the property, but will allow construction of trails, playground and
recreational buildings; and, subject to required zoning, stables, barns and
pasture areas for equestrian uses. Acceptance of the easement is recommended
subject to approval of the agreement by the County Attorney.
District: Matoaca
Preparer:
John W. Harmon
Title: RiQht of Way Manaaer
Attachments:
. Yes
DNO
#0001.04
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:\ ~. ~\\ ~\{ ~. \ ": il7/ ., 1. ~~I 1 y. ~ /' .., ~ ,,'-'~ \ I j ~\Ull~
~ ~Z~8r?l /1/ /I;~ ~t~u' .~~~ ~~.~' L .' \\~ \~ .' \\' \~~ ~-.~ '
~ ~,..,/ /Z~/~ ~ 'A 'i II , .. ~'" '\../.1 . ._-5:T"..... \ \t\\~ \ \ \\ \~\"lL. ('J,..:l .
/ I lJ '/14rJ rr zYf k " . 1'0' ~\ \ ,\ ... . ,... ,
_~ '" . / ~ n /~ ! ~r,/ .. ,. ^ . ;1 ~. "'.
0001.06
:'..
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: December 19,2007
Item Number: 8.B.16.a.1.
Subiect:
Transfer a Total of $7,500 ($1,500 each) From the Dale, Matoaca, Clover Hill,
Midlothian and Bermuda District Improvement Funds to the Chesterfield County
Historical Society to Purchase and Install Museum Display Panels at the 1892
Historic Jail
County Administrator's Comments:
County Administrator:
Board Action Reauested:
The Board of Supervisors is requested to transfer a total of $7,500 ($1,500
each) from the Dale, Matoaca, Clover Hill, Midlothian and Bermuda District
Improvement Funds to The Chesterfield County Historical Society to purchase
and install museum display panels at the 1892 Hist~ric Jail.
Summary of Information:
Each Supervisor has requested the Board to transfer $1,500 from their
respective District Improvement Funds for a total of $7,500 to the
Chesterfield County Historical Society to purchase and install museum display
panels at the 1892 Historic Jail. The panels will pay tribute to the history
of the county's public safety workers, especially those in the Police and
Fire Departments.
Preparer:
Allan M. Carmody
Title: Director, BudQet & Management
0425:77346.1
Attachments:
. Yes
DNO
#000107
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
It is legally appropriate to use public funds for this purpose under Va. Code
~ 15.2-953B, since the Chesterfield County Historical Society is a non-profit
organization that was formed to commemorate historic events relating to
Chesterfield County.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
000108
Page 1
1>~1 v.".t,i
DISTRICT IMPROVEMENT FUNDS
APPUCAnoN
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County
can legally consider your request. Virginia law places substantial restrictions on
the authority of the County to give public funds, such as District Improvement
Funds, to private persons or organizations and these restrictions may preclude
the County's Board of Supervisors from even considering your request.
1. What is the name of the applicant (person or organization) making this funding
request?
Chesterfield Historical
Society of Virgina
2 If an organization is the applicant, what is the nature and purpose of the
organization? (Also attach organization's most recent articles of incorporation and/or
bylaws to application.)
The Chesterfield
Historical Society of Virginia serves as the center for Chesterfield County
history. Its purposes are to collect, preserve, interpret and promote the
county's unique past for the education of present and future generations.
3.
What is the amount of funding you are seeking? .
$7500
4. Describe in detail the funding request and how the money, if approved, win be
spent.
The funding requested is for new museum display panels for the 1892
Historic Jail. We are working with Parks and Recreation to open the
Historic Jail in 2008. The museum will be a tribute to our county's public
safety workers, especially Police and Fire. The panels are a critical part of
the museum exhibit. They are being designed and constructed by Hall and
Partners communication architects of Petersburg. Based on discussions
with this firm, the following price estimate for the panels Is provided.
Panel design ( 5 panels)
Panel construction
$4500
$3000
5. Is any County Department involved in the project, event or program for which
you are seeking funds?
000:109
~ I
Page 2
Yes, Parks and Recreation, Police Department, and the Fire Department.
6. If this request for funding will not fully fund your activity or program, what other
individuals or organizations will provide the remainder of the funding?
Donations by members and local businesses.
7. If applicant is an organization, answer the following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
Yes
Yes
Yes
181
181
~
No
No
No
o
o
o
8. What is the address of the applicant making this funding request?
Peter Lipowicz
President
Chesterfield Historical Society of Virginia
P.O. Box 40
Chesterfield, VA 23832
9. What is the telephone number; fax number,
e-mail address of the applicant?
777-9663,768-7585 chesterfieldHS@aol.com
Signature of applicant. If you are signing
on behalf of an organization you must be
the president, vice-president,
chairman/director or vice-chairman
of the org:7" /:-:l~
v--:U ~ I('-/~>-v)
Signature
President
Title (if signing on behalf of an organization)
Peter Lipowicz
Printed Name
11-3-07
Date
000:110
11i1~~
I : II
,~-,~
J;~~U
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: December 19, 2007
Item Number: 8.B.16.a.2.
Subiect:
Transfer a Total of $2,400 ($480 each) From the Dale, Matoaca, Clover Hill,
Midlothian and Bermuda District Improvement Funds to the Chesterfield County
Historical Society to Purchase Four New Telephones at Castlewood With the
Ability to Connect Directly to the County Telephone System
County Administrator's Comments:
Board Action Reauested:
m
V
County Administrator:
The Board of Supervisors is requested to transfer a total of $2,400 ($480
each) From the Dale, Matoaca, Clover Hill, Midlothian and Bermuda District
Improvement Funds to The Chesterfield County Historical Society to purchase
four new telephones at Castlewood with the ability to connect directly to the
county telephone system.
Summary of Information:
Transfer a total of $2,400 ($480 each) From the Dale, Matoaca, Clover Hill,
Midlothian and Bermuda District Improvement Funds to The Chesterfield County
Historical Society purchase four new telephones at Castlewood with the
ability to connect directly to the county telephone system.
It is legally appropriate to use public funds for this purpose under Va. Code
~ 15.2-953B, since the Chesterfield County Historical Society is a non-profit
organization that was formed to commemorate historic events relating to
Chesterfield County.
Preparer:
Allan M. Carmody
Title: Director, Budaet & Manaaement
0425:77349.1
Attachments:
. Yes
DNO
#
0001.1.1.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
000112
Page 1
Dr-,0C -y 1
DISTRICT IMPROVEMENT FUNDS
APPLICA liON
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County
can legally consider your request. Virginia law places substantial restrictions on
the authority of the County to give public funds, such as District Improvement
Funds, to private persons or organizations and these restrictions may preclude
the County's Board of Supervisors from even considering your request.
1. What is the name of the applicant (person or organization) making this funding
request?
Chesterfield Historical
Society of Virgina
2 If an organization is the applicant, what is the nature and purpose of the
organization? (Also attach organization's most recent articles of incorporation and/or
bylaws to application.)
The Chesterfield
Historical Society of Virginia serves as the center for Chesterfield County
history. Its purposes are to collect, preserve, interpret and promote the
county's unique past for the education of present and future generations.
3.
What is the amount of funding you are seeking?
$2400
4. Describe in detail the funding request and how the money, if approved, will be
spent.
The funding requested is for replacing four telephones at Castlewood with
modem phones with the capability to connect these phones to the county
system.
Telephone replacement
4 AVAYA model 4610 ten button set telephones @ $600 each $2400
Total request
$2400
5. Is any County Department involved in the project, event or program for which
you are seeking funds?
Yes, Parks and
Recreation, and IS.
000113
Page 2
6. If this request for funding will not fully fund your activity or program, what other
individuals or organizations will provide the remainder of the funding?
Donations by members
and local businesses.
7. If applicant is an organization, answer the following:
Is the organization a corporation? Yes [g) No 0
Is the organization non-profit? Yes [g) No 0
Is the organization tax-exempt? Yes [g) No 0
8. What is the address of the applicant making this funding request?
Peter Lipowicz
President
Chesterfield Historical Society of Virginia
P.O. Box 40
Chesterfield, VA 23832
9. What is the telephone number; fax number,
a-mail address of the applicant?
777-9663, 768-7585 chesterfieldHS@aol.com
Signature of applicant. If you are signing
on behalf of an organization you must be
the president, vice-president,
chairman/director or vice-chairman
of the "_ /1
~ c? f/'-/J"~C/)
SigtiSture
President
Title (if signing on behalf of an organization)
Peter Lipowicz
Printed Name
11-1-07
Date
0001:14
.~
,~ ~~I
,~-_~ I
~rJ
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: December 19,2007
Item Number:
8.B.16.a.3.
Subject:
Transfer a Total of $3,391 ($679 from Dale, $678 from Matoaca, Clover Hill,.
Midlothian and Bermuda District Improvement Funds) to the Chesterfield County
Historical Society to Purchase a One-Year Subscription to Genealogy Databases
County Administrator's Comments:
County Administrator: OJ
Board Action Requested: ()
The Board of Supervisors is requested to transfer a total of $3,391 ($679
from Dale, $678 from Matoaca, Clover Hill, Midlothian and Bermuda District
Improvement Funds) to The Chesterfield County Historical Society to purchase
a one-year subscription to genealogy databases.
Summary of Information:
Each supervisor has requested the Board to transfer a total of $3,391 ($679
from Dale, $678 from Matoaca, Clover Hill, Midlothian and Bermuda District
Improvement Funds) to The Chesterfield County Historical Society to purchase
a one-year subscription to genealogy databases. The databases would expand
the Historical Society's ability to conduct genealogical research of County
citizens that will further the society's historical mission.
It is legally appropriate to use public funds for this purpose under Va. Code
~ 15.2-953B, since the Chesterfield County Historical Society is a non-profit
organization that was formed to commemorate historic events relating to
Chesterfield County.
Preparer:
Allan M. Carmody
Title: Director, Budaet & Manaaement
0425:77348.1
Attachments:
. Yes
DNO
#
, 000115
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
0001.16
Page 1
DISTRICT IMPROVEMENT FUNDS
APPLICATION
Pt' , ;;>~. : +'7
L'f
p-
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County
can legally consider your request. Virginia law places substantial restrictions on
the authority of the County to give public funds, such as District Improvement
Funds, to private persons or organizations and these restrictions may preclude
the County's Board of Supervisors from even considering your request.
1. What is the name of the applicant (person or organization) making this funding
request?
Chesterfield Historical
Society of Virgina
2 If an organization is the applicant, what is the nature and purpose of the
organization? (Also attach organization's most recent articles of incorporation and/or
bylaws to application.)
The Chesterfield
Historical Society of Virginia serves as the center for Chesterfield County
history. Its purposes are to collect, preserve, interpret and promote the
county's unique past for the education of present and future generations.
3.
What is the amount of funding you are seeking?
$3391
4. Describe in detail the funding request and how the money, if approved, will be
spent.
The funding requested is for a one year subscription to genealogy
databases through our Castlewood computer. These databases would
greatly expand our ability to serve members' and patrons' genealogy
research needs.
Proquest database one year subscription (see quote)
$3391
5. Is any County Department involved in the project, event or program for which
you are seeking funds?
Yes, Parks and
Recreation.
6. If this request for funding will not fully fund your activity or program, what other
individuals or organizations will provide the remainder of the funding?
0001.1.7
Page 2
Donations by members
and local businesses.
7. If applicant is an organization, answer the following:
Is the organization a corporation? Yes ~ No D
Is the organization non-profit? Yes ~ No D
Is the organization tax-exempt? Yes ~ No 0
8. What is the address of the applicant making this funding request?
Peter Lipowicz
President
Chesterfield Historical Society of Virginia
P.O. Box 40
Chesterfield, VA 23832
9. What is the telephone number; fax number,
e-mail address of the applicant?
777-9663,768-7585 chesterfieldHS@aol.com
Signature of applicant. If you are signing
on behalf of an organization you must be
the president, vice-president,
chairman/directt;Wr or vice-chairman
of the .0.. ~:,~~:~. ion. " .... L.~ .
/ ;1/L f'/
)t.'._~"'~'>~ ../
Signature
/ I ,-IS "_.G//
President
Title (if signing on behalf of an organization)
Peter Lipowicz
Printed Name
11-1-07
Date
OOOj~1.8
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: December 19,2007
Item Number: 8.B.16.a.4.
Subiect:
Transfer a Total of $2,205 ($441 each) From the Dale, Matoaca, Clover Hill,
Midlothian and Bermuda District Improvement Funds to the Chesterfield County
Historical Society to Purchase Teacher Resource Kits for Teachers in the
Chesterfield County Public School System
County Administrator's Comments:
County Administrator:
Board Action ReQuested:
The Board is requested to transfer a total of $2,205 ($441 each) from the
Dale, Matoaca, Clover Hill, Midlothian and Bermuda District Improvement Funds
to The Chesterfield County Historical Society to purchase teacher resource
kits for teachers in the Chesterfield County Public School system.
Summary of Information:
Each supervisor has requested the Board to transfer a total of $2,205($441
each) from the Dale, Matoaca, Clover Hill, Midlothian and Bermuda District
Improvement Funds to The Chesterfield County Historical Society to purchase
teacher resource kits for teachers in the Chesterfield County Public School
system.
It is legally appropriate to use public funds for this purpose under Va. Code
S 15.2-953B, since the Chesterfield County Historical Society is a non-profit
organization that was formed to commemorate historic events relating to
Chesterfield County.
Preparer:
Allan M. Carmody
Title: Director. BudQet & Management
0425:77355.1
Attachments:
. Yes
DNO
(j001.1.9
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
000120
.. 1
Page 1
PI ) ",1
'rID;'l l~
~~
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County
can legally consider your request. Virginia law places substantial restrictions on
the authority of the County to give public funds, such as District Improvement
Funds, to private persons or organizations and these restrictions may preclude
the County's Board of Supervisors from even considering your request.
1. What is the name of the applicant (person or organization) making this funding
request?
Chesterfield Historical
Society of Virgina
2 If an organization is the applicant, what is the nature and purpose of the
organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
appl icati on. )
The Chesterfield
Historical Society of Virginia serves as the center for Chesterfield County
history. Its purposes are to collect, preserve, interpret and promote the
county's unique past for the education of present and future generations.
3. What is the amount of funding you are seeking? e~~~$1~
.....-'"
<f' J, ~.~~ )
,,~ .W ~
4. Describe in detail the funding request and how the money, if approved, will be
spent.
The funding requested is for a Teacher Resource Kit that CHS can provide
free to teachers in Chesterfield County public schools. CHS often receives
requests from teachers to assist with school projects relating to
Chesterfield history. The Teacher Resource Kit will allow us to better help
these teachers by providing basics of Chesterfield history to be used in the
classroom and resources that can be used for classroom projects.
Teacher Resource Kit
1. Book: Chesterfield An Old Virginia County
By Frances Earle Lutz Volume 11607.19~
$20
2. Book: Chesterfield An Old Virginia qounty By Frances Earle Lutz
Volume 111955-1989 $20
000121
Page 2
3. Book: Jeffrey M. O'Dell's Chesterfield County Early Architecture
and Historic Sites 2nd Edition, 2002 $45
4. Book: Marriages of Chesterfield County abstracted from microfilm
1771-1854 $35
5. DVD: Chesterfield County: Birthplace of the American $12
Dream
6. Map: 1889 Map of Chesterfield County $15
7. Brochures: Complete set of CHS brochures free
8. DVD: Contains historical and current photos relating to free
Chesterfield history
Total $147
Funding is requested to provide a kit to each of the 15 public high
schools that Chesterfield Students attend.
T atal request
$2205
5. Is any County Department involved in the project, event or program for which
you are seeking funds?
Yes, Parks and
Recreation.
6. If this request for funding will not fully fund your activity or program, what other
individuals or organizations will provide the remainder of the funding?
Donations by members
and local businesses.
7. If applicant is an organization, answer the following:
Is the organization a corporation? Yes (gl No D
Is the organization non-profit? Yes (gl No D
Is the organization tax-exempt? Yes (gl No D
8. What is the address of the applicant making this funding request?
Peter Lipowicz
President
Chesterfield Historical Society of Virginia
0001.22
Page 3
P.o. Box 40
Chesterfield, VA 23832
9. What is the telephone number; fax number,
a-mail address of the applicant?
777-9663, 768-7585 chesterfieldHS@aol.com
Signature of applicant. If you are signing
on behalf of an organization you must be
the president, vice-president,
chairman/director or vice-chairman
of the organization.
/
," ..-" / ./~...
y~::::;k:;J. '~.--6~ / (,- / ~ .- c./)
Signature
President
Title (if signing on behalf of an organization)
Peter Lipowicz
Printed Name
10-8-07
Date
000123
I~
~ I \~\
IE;
~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19, 2007
Item Number: 8.B.16.a.5.
Subject:
Transfer a total of $10,000 in District Improvement Funds ($2,000 From Each
District) to the Parks and Recreation Department to Acquire Speakers for the
Department's Annual Lecture Series
County Administrator's Comments:
County Administrator:
ill
u
Board Action Reauested:
Transfer a total of $10,000 District Improvement Funds ($2,000 from each
district) to the Parks and Recreation Department to acquire speakers for the
department's annual lecture series.
Summary of Information:
The Parks and Recreation Department has requested the Board transfer $2,000
from each of the District Improvement Funds (total of $10, OOO) to the
department to defray the cost of speakers for the department's annual lecture
series. The Board is legally authorized to transfer public funds to a county
department to conduct public programs which are available to all county
citizens.
For information regarding available balances in the District Improvement Fund
accountst please reference the District Improvement Fund Report.
Preparer:
Allan Carmody
Title: Director, Budaet and ManaQement
0425:77411.1
Attachments:
. Yes
DNO
#
000:124
. ~ -
. OIl;
9lil
y
i.
DISTRICT IMPROVEMENT FUNDS
APPLICATION
T~i~ application must be completed and signed before the County can consider
a request for funding with -District Improvement Funds.- Completing anfl signing t~is
~ form does not mean that you will rec.eive funding or that the County can .Iegally
. consider your request. Virginia law places substantial restrictions on the authority of
the County to give public funds, such as District, Improvement Funds, to private
persons or organizations and: these restrictions may preclude the County's Board of
Supervisors from even considering your reques"t.
1 . What is the name of the ~pplicant (person
or organization) making this. funding J) JJ_
request? . ChderJidd Co.uidi\ar~5 ~ rrL
2. If "an organization is. the applicant, w~at is
the. nature .and purpose of the organiz~tion?
(Also attach organization r s most re~ent
artic"les of incorporation and/or bylaws to
application.)
3.
What is the amount of fundIng you are
seeking?
.1/ lOt (JO[J
4.
5.
Is any County Depar:tment involved in the
project, event or progr~m for wh~ch
. you are.'seeking funds? -YfS
. 6.
If this request for funding will n~t fully fu.nd
your activity or program, what other. Non. e-.
indlvid~als ,or organizat[ons will provid.e
_ the remainder of the funding?
0407:23380.1
000125
. ....
. ....
Page 2
7. If applicant is an, organization, answer the
following:
Is'the organization a corporati.on?
Is the organization non-profit?
Is the organization tax-exempt?
. Yes
Yes
Yes
No ~
No (.
No
, 8.
What is the address of the applicant t+br~5 .~ ~etreod-tJil
making this funding request?
9..
What is. the teleph'one num.ber, fax number, (L18 - \lo-Z3
.e-mail address of the applicant?
. Signature of appli"cant. If Y.O.U are signing on
behalf. of an organization you must be the
, . president, vice-president, chairman or vice-
Chairman,. o~, ry .',' ~a.n n(i\~attJr:m, .
~~~.
Signature. ,'. -- .........
\) I\~b-r
Title (if signing S!n behalf of an organizatio~)
\lLtt GO~ ~
Printed Name
. ,/:.
,,,. ":.
0407:23380.1
000:1.26
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number:
8.8.16.a.6.
Subject:
Transfer a Total of $10,000 ($2,000 each) from the Dale, Matoaca, Clover
Hill, Midlothian and Bermuda District Improvement Funds to the Chesterfield
Fire and Emergency Medical Services Department to Erect a Memorial Wall on
County Property to Honor Fallen Firefighters and Emergency Medical
Technicians Who Have Died in the Line of Duty
County Administrator's Comments:
County Administrator: <tJ
Board Action Reauested:
The Board of Supervisors is requested to transfer a total of $10,000 ($2,000
each) from the Dale, Matoaca, Clover Hill, Midlothian and Bermuda District
Improvement Funds to the Chesterfield Fire and EMS Department to erect a
memorial wall on county property to honor fallen firefighters and emergency
medical technicians who have died in the line of duty.
Summarvof Information:
Supervisor Humphrey has requested that the Board transfer a total of $10,000
($2,000 each) from the Dale, Matoaca, Clover Hill, Midlothian and Bermuda
District Improvement Funds to the Chesterfield Fire and EMS D~partment to
erect a memorial wall on county property to honor fallen firefighters and
emergency medical technicians who have died in the line of duty. The
memorial wall is currently being erected at the Eanes-Pittman Public Safety
Training Center. The Board may transfer public funds to a County department
to make capital improvements to public property.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Attachments:
Allan M. Carmody
. Yes
Title: Director, Budaet & Manaaement
0425:77364.1
Preparer:
DNO
#
000127
Page 1
DISTRICT IMPROVEMENT FUNDS
APPLICA TION
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County
can legally consider your request. Virginia law places substantial restrictions on the
authority of the County to give public funds, such as District Improvement Funds,
to private persons or organizations and these restrictions may preclude the
County's Board of Supervisors from even considering your request.
1 . What is the name of the applicant
(person or organization) making this funding
request? Chesterfield Fire & EMS Memorial Wall Fund (Project Manager:
David Palumbo)
2 If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.) To build a memorial wall in the honor of fallen firefighters in
Chesterfield County
3. What is the amount of funding you are
seeking? $10,000.00
4. Describe in detail the funding request and
how the money, if approved, will be spent. This money will be used to
purchase materials and labor to complete the construction of the Fire $ EMS
Memorial Wall
5. Is any County Department involved in the
project, event or program for which
you are seeking funds? No
6. If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding? Donations from the private and public sector
7. If applicant is an organization, answer the following:
Is the organization a corporation? Yes D
Is the organization non-profit? Yes ~
Is the organization tax-exempt? Yes ~
No
~
No
No
D
D 000128
Page 2
8. What is the address of the applicant
making this funding request?
Chesterfield Fire & EMS Memorial Wall;P.O. Box40;Chesterfield,VA 23832
9. What is the telephone number; fax number,
e-mail address of the applicant?
palumbod@chesterfield .gov; 1-804-739-3699 (phone number) 1-804-751-
9022 (fax number)
Signature of applicant. If you are signing
on behalf of an organization you must be
the president, vice-president,
chairman/director or vice-chairman
of the organization.
~ C4t:.;/c?11~
Title (if signing on behalf of an organization)
Printed Name ~AME~ GRANA-Nt
Date /IN- I?, 2007
000129
~
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19, 2007
Item Number: 8.B.16.C\~,1.
Subiect:
Transfer a Total of $5/000 in District Improvement Funds ($1/000 from Each
District) to the Chesterfield County Cooperative Extension Department to
Purchase the Educational Booklet "Living in Your Watershed" for Chesterfield
County School Students
Coun Administrator's Com
County Administrator:
Board Action Reauested:
Transfer a total of $5/000 in District Improvement Funds ($1/000 from each
district) to the Chesterfield County Cooperative Extension Department to
purchase the educational booklet "Living in Your Watershed" for Chesterfield
County School students.
Summary of Information:
The Board of Supervisors has requested a transfer of $1/000 from each of the
District Improvement Funds (total of $5/000) to the Chesterfield County
Cooperative Extension Department to purchase the educational booklet "Living
in Your Watershed" for the Chesterfield County School system. The
educational booklet will provide educational information concerning
watersheds in Virginia which is part of Virginia/s Standards of Learning
requirements. This request was originally made by the James River Soil and
Water District who is working in conjunction with the Cooperative Extension
Department and the School Board to make the booklets available to
Chesterfield County students. The Board is not legally authorized to make
donations to Soil and Water Districts. The County can legally transfer
public funds to the Cooperative Extension Department pursuant to Virginia
Code ~23-132. 8 to purchase educational materials used for public school
instructional programs.
For information regarding available balances in the District Improvement Fund
accounts/ please reference the District Improvement Fund Report.
Preparer:
Attachments:
Allan M. Carmody
. Yes
Title: Director. Budqet & Manaqement
0425:77480.1
DNO
1#
..
--
Page 1
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County
can legally consider your request. Virginia law places substantial restrictions on the
authority of the County to give public funds, such as District Improvement Funds,
to private persons or organizations and these restrictions may preclude the
County's Board of Supervisors from even considering your request.
1. What is the name of the applicant
(person or organization) making this funding
request?
Cooperative Extension
2 If an organization is the applicantt what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.)
Providing research-based
unbiased education to the citizens of Chesterfield County
3. What is the amount of funding you are
seeking?
$ 5,000
4. Describe in detail the funding request and
how the moneYt if approvedt will be spent.
In partnership with the
Cooperative Extension office and School Board, the James River Soil and
Water District is working on providing a watershed educational brochure to
the 4th grade studens in Chesterfield and Prince George counties schools.
The educational booklet, "Living in Your Watershed", was orignally
developed by Bowman Environmenatl Services, LLC for Amherst County, VA.
The booklet is now being offered to other localities with the ability to
personalize the information for the specific locality. This educational tool is
tied to the Virginia Standards of Learning (SOLs), targeting the 4th grade, but
is written for readers of all ages. The goal is to purchase 20,000 copies at
the cost of $.75 each for a total cost of $15,000.
5. Is any County Department involved in the
project, event or program for which
you are seeking funds?
School Board and Cooperative
Extension
-
-..
Page 2
6. If this request for funding will not fully fund
your activity or program[ what other
individuals or organizations will provide
the remainder of the funding?
Other donors such as
private citizens, Chesterfield Farm Bureau, Prince George Farm Bureau and
grants.
7. If applicant is an organization, answer the following:
Is the organization a corporation? Yes D No 0
Is the organization non-profit? Yes 12] No D
Is the organization tax-exempt? Yes 0 No D
8. What is the address of the applicant
making this funding request?
6807 Mimms Loop, P.O. Box 146, Chesterfield, VA 23832
9. What is the telephone number; fax number,
e-mail address of the applicant?
751-4401 phone; 751-0515 fax
Signature of applicant. If you are signing
on behalf of an organization you must be
the president, vice-president,
chairman/director or vice-chairman
of the organization.
dli.i//~'
.--.. Ifr/ /.f
- Sign~ture ...
Director
Title (if signing on behalf of an organization)
T. Michael Likins
Printed Name
12/13/07
Date
le~
(~-.~ ;
~fJ
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number:
8.B.16.b.1.
Subject:
Transfer $5,000 in Dale District Improvement Funds
Recreation Department to Provide Electrical Power to
Equipment Storage Shed at Hening Elementary School
to the Parks and
the County-Owned
County Administrator's Comments:
County Administrator: --S/J-
Board Action ReQuested:
The Board of Supervisors is requested to transfer $5,000 in Dale District
Improvement Funds to the Parks and Recreation Department to provide
electrical power to the county-owned equipment storage shed at Hening
Elementary School
Summary of Information:
Supervisor Miller has requested that the Board transfer $5,000 from the Dale
District Improvement Fund to the Parks and Recreation Department to provide
electrical power to the county-owned equipment storage shed at Hening
Elementary School. This request was originally made by the Hening Athletic
Association. The Board is not authorized to give public funds to
organizations like the Association. The Board can, however, transfer funds
to the Department of Parks and Recreation to install electrical power to a
county-owned storage shed to be used at the Herring Elementary School Sports
Complex since it is a capital improvement to county property which will be
used for a public recreational program.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Preparer:
Allan M. Carmody
Title: Director of Budaet & Manaaement
0425:77358.1
Attach ments:
. Yes
DNO
# 0001.30
DISTRICT iPRV.EMENT FU:NDS
APPLICA TION
Thisapp.lication must be comp~eted and signed before the County .can
consider a rs:quest for funding with Di:strict Improvement Fund:s~ Completing and
signing t.his rm doe.s not mean that. you win oive funding: or that the County can
legally co~nlideryour request~ Virginia law places substantial restrictio.ns on the
authority of the County to give p:ubUc funds, such as District Improvement Funds, to
.private persons or org.anizations and these restrictions may preclude theCoun"ty.s
Bo:ardof: Supervisors from even considerh1g your request"
1 >
V'/hatis the name of the applicant (person
or organiz.ation) making this funding
request?
2.
If an organiz.ati:on is theapplicant1 w.hat is
the nature and purpose of the organization?
(Also attach organization's .most recent
articles of i:ncorporationand.lor bylaws to
application ~)
3.
V\lhat is the amount of funding you are
seeking?
4.
D cribe ind.etail the funding request and
how the money~if approved} wiU D:S spent
5.
Is an'y County Departrnent i:nvolved in the
project~ event or program, for whi:ch
you are seeking =funds?
6.
If this request for funding wiU not fully fund
your activity or program~ what other
individuals or organi.zations will provide
the remainder of the fund.ing?
7. jf a.ppUca.nt is an organization" answer the
follow'in,g:
0407 :23380.1
Haning A~hl~et19As~9ciation
Erovide .Youth Sports Activitif':)s. for
artic.j antsi:n the Heni
Elementary School District
$5.~OOO
R.un electrical power to the C.ountv.
owned eguigme.nJ storage
buildjng,~t ~enilJg,,,Elementari . __
. ParK.sand.Recreation
Will fund proJect
000131
Page 2
Is the organization a corporation?
h3 the. organization non:~proftt?
is the organization tax-exernpt?
Yes __.._ No~~
Yes"\Jf No
-.1-
Yas _."\(---._ No:
8~
What the address of the applicant
making this funding request?
Bob TerreH
.Z2~QJ_._ llehnont I{4.~~~"~,,w_~_~~
~~1~fiterfi.eld~ \IA. 238:?2~.~~_
9~
What is ttle' telephone num,ber, fax number
enlail address of the applicant?
terr ell ret@a,p I. C()fr~
Hom.e 804.743 89.87
Signature of applicant~ If you a:re signing on
b,ehalf ,of an organ.izationyou mus.t be the
pres:ident, vice~president. chairman./director
or. vice-chairman of the organization~
Signature
I1sS"'(, ~l7dYj
.. gardzation)
~d<'Jn.bert2 ~,.:2-d~Z
Date
"\ .. ' .. j. i...1 " nli.. I" , . Ii... ~/Y k-<~ i Rec>r et1.~n vy\
( Q t-e.. IIVulfL-L) V II < f'V 1
0407:233&0, j
000:132
I~
IE;
~iJ
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: December 19, 2007
Item Number:
8.B.16.b.2.
Subject:
Transfer $2,525 from the Dale District Improvement Fund to the Parks and
Recreation Department to Purchase and Install a Scoreboard in the Meadowbrook
High School Gymnasium
County Administrator's Comments:
County Administrator: \fj
Board Action Reauested: 7}
The Board of Supervisors is requested to transfer $2 f 525 from the Dale
District Improvement Fund to the Parks and Recreation Department to purchase
and install a scoreboard in the Meadowbrook High School Gymnasium
Summary of Information:
Supervisor Miller has requested the Board to transfer $2,525 from the Dale
District Improvement Fund to the Parks and Recreation Department to purchase
and install a scoreboard in the Meadowbrook High School Gymnasium. The Board
can transfer public funds to the Department of Parks and Recreation to
purchase and install a scoreboard since this is a capital improvement to
County property. The purchase must be made by the Parks and Recreation
Department in accordance with the Virginia Public Procurement Act and County
purchasing policies.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Preparer:
Allan M. Carmody
Title: Director Budget and Manaaement
77403.1
Attachments:
. Yes
DNO
#
000133
~.
-1;,'
1.
DISTRICT IMPROVEMENT FUNDS
APPLICA TION
, '
T~i~ application must be completed and signed before the County can consider
a request for funding with -District Improvement Funds.' Completing an~ signing t~is
; form does not mean that you will receive funding or that the County can .legally
. consider your request. Virginia law places substantial restrictions on the authority of
the County to give public funds, such as District, Improvement Funds, to private
persons or organizations and; these restrictions may preclude the County's Board of
Supervisors from even considering your reques't.
1 .
What is the name of the a,pplicant (person
or organization) making this. funding
request?
C~e.6-\-~"'~ ~ t.\!. ~~\I $
~^.6K...-\-~".l\ ~eASv<-
2. If 'an organization is the applicant, w'hat is
the- nature and purpos.e of the organiz~ti9n?
(Also attach organization r s most re~ent
artic!es ~f incorporation and/or bylaws to p "
applIcation.) , ., t!) v' LA e-. ~ d) . .s
v-\- ~ ~ "" f1 \L ~ {~~ II (J ,,- ".... .'., ~ .;G
- ,
- 6.
3.
What is the amount of fundIng you are
seeking?
.;; ~ .$- ) 5- . d "
4.
De$cribe in detail-the funding, request and .
how the-moneYI it"approved, will be spent. - f u v Co \... ~ ~... ,.. 1'1 J 1:,.~ /'''/1
/".... Co 7~L 1.~/,J"~s. ~~~H.e ,ekt/..( /.. -IJ~ ~/d ~YA\-
aJ- hlI'A~I:1UJ' tII~~ H # .I..
5.
Is any County Depa~ment involved in th.e
project, event or progr~m for wh-~ch
_ you are-'seek.ing funds-?
h ,lis oJ- ,I 't",,. r~ ~'# '"
If this request for funding will n~t fully fu,nd
your activity or progranl, what oth~r .
individuals ,or organizations will prq~vid-e
, the remainder of the funding?
/i",1.,1 d ~
Pit, - t'~ -
, ..J
~#'I/
-('~ -/ ,J. ~
,
0407:23380.1
000134
,~
~ If
Page 2
7 . If applicant is an, organization, answer the
following:
Is'the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
. Yes
Yes
Yes
/""
~
No
No
No
. 8.
What is the ad.dress of the applicant
making this funding request?
s L 't ~ "'" I'"l" f.. .. tI ~ ;..
7h~ 7 fJhAfJ' "i) ~,
~,\c..~~."J L/A., 232.3/
9..
What is. the telephone num.ber, fax number,
.s-mail addr~ss of the applicant?
~ 7/ ... '1'1'-1 J
. Signature of applicant. 'If Y.O'U are signing on
behalf. of an organization you inu.st be the
. '. president, vice-president, chairman or vice-
chairman of the organization.
~~
Signature. ... . ~
Vf'
C-Q,L
-'
.;
Title (if signing on behalf of an organizatio~)
i
;.t;,
li';~ j,
"fJ ."} ~.
':. t~~f.,>*
,
I-~' -'!,! ~
~ ~Uf-t.,..) L:ct+u~.
Printed Name
.......1 T~.'I'
- ~..' :" ~'.. 'T~'" .'., ~:>
,.\~<
000135
0407:23380.1
.~
~ I \~4
I I II
\~' ". :-. _~ ,1/
~ifi
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: December 19,2007
Item Number: 8.B.16.b.3.
Subject:
Transfer of $7,650 in Dale District Improvement Funds to the Chesterfield
County School Board to Improve the Computer Lab at Lloyd C. Bird High School
by Updating Existing Software Licenses and Digital Imaging Software
County Administrator's Comments:
County Administrator:
0/J
(j
Board Action ReQuested:
The Board is requested to transfer $7,650 in Dale District Improvement Funds
to the Chesterfield County School Board to improve the computer lab at Lloyd
c. Bird High School by updating existing software licenses and digi tal
imaging software.
Summary of Information:
Supervisor Miller has requested that the Board transfer $7,650 in Dale
District Improvement Funds to the Chesterfield County School Board to improve
the computer lab at Lloyd C. Bird High School by updating existing software
licenses and digital imaging software. The County can legally donate public
funds to the Chesterfield County School Board for the purchase and
i~stallation of software which will be used for a public educational purpose.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Preparer:
Allan M. Carmody
Title: Director. Budaet & ManaQement
0425:77365.1
Attachments:
DNO
. Yes
I pOO~l36
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County
can legally consider your request. Virginia law places substantial restrictions on
the authority of the County to give public funds, such as District Improvement
Funds, to private persons or organizations and these restrictions may preclude
the County's Board of Supervisors from even considering your request.
1 ,
What is the name of the aRPliCanj (person or organization) making this funding
request? ~~rr\n 2.o1\~ . :Bird ~.hjh :'S{".ho~ 1
2.
If an organization is the applicant, what is the nature and purpose of the
organization? (Also attach organization's most recent articles of incorporation
and/or bylaws to application. -.Jh{c; ~ I'\O-t aV\ ~"(Z.a.t~oo I hov.,e.V-b'"
lhlS r~ue.&t Is Ar- &.c.. Ce.Mput:€r a-t1:?lr~l~S c:;bs~, whi c..k is
F- ~ 6 of I- · C · rsi: rJ \-\-~ ~ Sc h~ \ I ~ c"lv..<+.e d-7 d,J ~.W\ t..'j
~~h~\
3.
What is the amount of funding you are seeking?
~ 7}&SO .~
4. Describe in detail the funding request and how the money, if approved, will be
spent. -.The. rf\6V1e'f ~l>u\d b.e. ll~d -to b-i~ B1C?_ orera-l:ir-s ~'f~
:sp.f'.f:w-a.re_ Ii l!.e\I1 ~~ ~d -1~ i:t,'iJ iM~l~ -?O-Pt..W;lYe. lia.m;es (~.Ac:all'1
W,tldows X'P a.hA ftc:bhe. 'PVt~~hop [53) i~ ~~ab 31<1 up-to
ffi-l:.e.-. r Y\ ~&ii:i <<:>11 ) -the MPl'\~ would b~ ose.d -l-2> Evrc.ha<;.e
15" j'('~f""\~ -t~\e.-\:.s -tb be.. il'\st:a. lee! in ~pui:.-o- L:i},b 31...1. All -this .
~w;w~ Q.V\d ~vjpMl-rd:. ""11\ be u~d -to -teach -Hie. Cor1Apu-t-er Ar-6 a.,d G"Q.rnt~
5. Is any County Department involved in the project, event or program for which you Class.
are seeking funds? ~o
63533.1
Page 1
0001.37
6. If this request for funding will not fully fund your activity or program, what other
individuals or organizations will provide the remainder of the funding?
T.t:. (."'5 ~hl~ -that &lJrl:t6~( ~s c::ovld be rr rcle.J by
ffie.. L · C. ~ 1M; a i sf.. r~..!:; on ; + ~k.(2.Q II a.WIDu V1-t ,-~ vcdr.~
i 5 V10t (:f r:drr~e.J ·
7. If applicant is an organization, answer the following:
x
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
Yes
Yes
Yes
x
X
No
No
No
8. What is the address of the applicant making this funding request?
'Darrit\ ~II&- eft:> L.C. ~h SchoOl
l.D36.1. l1url.:.hc:u~ 1?caJ
ue..-=..t.er.CieIJ I Vt8,. 23~2...
9. What is the telephone number, fax number, e-mail address of the applicant?
~\p-.rh()h.e ::. 1~ 8 - h 1 'U)
-P Q.)(. :: 7 ~~ - &:.1:2. 1
e. Ma.1 L=-d-arri V'\ - z.ol\e.r @..cc.pS(\~i.. nc..-t:.
Signature of applicant. If you are signing on
behalf of an organization you must be the
president, vice-president, chairman/director or
vice-chai an of the organizatio
Title (if signing on behalf of an organization)
D gn-lt'\ '2ollev
Printed Name
101-4/07
Date ·
63533.1
Page 2
/-) ,., d'.
f1lU'lCtpCLL ~jIetl
r'~ Vt!(;(U,LYt"" .;
~ l)
000138
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: December 19,2007
Item Number: 8.B.16.b.4.
Subject:
Transfer of $25,000 in Dale District Improvement Funds to the Chesterfield
County Fire and Emergency Medical Services Department to Purchase Five-inch
Supply Lines and Adapters for Two Engines
County Administrator's Comments:
County Administrator:
Board Action Reauested:
The Board is requested to transfer $25,000 in Dale District Improvement Funds
to the Chesterfield County Fire and EMS Department to purchase five-inch
supply lines and adapters for two engines
Summary of Information:
Supervisor Miller has requested that the Board transfer $25,000 in Dale
District Improvement Funds to the Chesterfield County Fire and EMS Department
to purchase five-inch supply lines for two engines as well as adapters, which
will make the equipment more functional and efficient.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Preparer:
Allan M. Carmody
Title: Director. Budaet & Manaaement
0425:77366.1
Attachments:
. Yes
DNO
#
000139
Page 1
DISTRICT IMPROVEMENT FUNDS
APPLICA TION
This application must be completed and sig.ned before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you w.ill receive funding or that the County
can legally consider your request Virginia law places substantial restrictions on
the authority of the County to give public funds, such as District Improvement
Funds, to private persons or organizations and these restrictions may preclude
the County's Board of Supervisors from even considering your request.
1. What is the name of the applicant (person or organization) making this funding
request? CHESTERFIELD FIRE AND EMS
2 If an organization is the applicant, what is the nature and purpose of the
organization? (Also attach organization's most recent articles of incorporation
and/or bylaws to application.)
Providing protection from all hazards (fire, ems, hazardous
materials, technical rescue) as well as education and enforcement services
to prevent death, injury, and damage.
3. What is the amount of funding you are seeking?
$25,000
4. Describe in detail the funding request and how the money, if approved, will be
spent.
The funding will be used to purchase five inch supply line forlwo engines
as well as the adapters necessary to make these units functional. The
balance of the funds will be used to purchase adapters for surrounding
companies to make them more functional with these five inch companies.
Engine 15 (Airport), and Engine 2 (Manchester) each are currently carrying
three inch supply line. Engine 15 is in the Dale district and the Manchester
Station responds first due into portions of the Dale district. Supply hose is
used to move water from the hydrant to the engine attacking the fire. Three
inch hose requires multiple lines to be laid and an engine at the hydrant to
boost the pressure. Five inch hose is like laying a small water main from
the hydrant to the engine. One line carries much more water than multiple
three inch lines and does not require a hydrant engine in most situations.
This allows us to release companies much sooner from a fire after it is
under control.
5. Is any County Department involved in the project, event or program for which
you are seeking funds?
Chesterfield Fire and EMS
0001.40
p ..
Page 2
6.
If this request for funding will not fully fund your activity or program, what other
individuals or organizations will provide the remainder of the funding?
This will fully fund the desired equipment
7. If applicant is an organization, answer the following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
Yes
Yes
Yes
D
xD
xD
No
No
No
xD
D
D
8. What is the address of the applicant
making this funding request?
Deputy Chief James E. Graham
PO Box 40
Chesterfield, VA 23832
9. What is the telephone number; fax number,
e-mail address of the applica'nt?
Telephone: (804) 768-7465 Fax: (804) 751-9022
Email: orahami@chesterfield.Qov
Signature of applicant If you are signing
on behalf of an organization you must be
the president, vice-presi'd,ent,
chairman/director or vice-chairman
of the organization.
Deputy Fire Chief
Title (if signing on behalf of an organization)
James E. Graham
Printed Name
November 19, 2007
Date
0001.~11.
6)
~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: December 19,2007
Item Number:
8.B.16.b.5.
Subject:
Transfer of $20, 000 in Dale District Improvement Funds to the Police
Department to Purchase Exercise Equipment for the Public Safety Training
Center Gymnasium and to Upgrade and Maintain the Current Exercise Equipment
at the Gymnasium
County Administrator's Comments:
County Administrator:
QrJ
U
Board Action ReQuested:
The Board of Supervisors is requested to transfer $20,000 in Dale District
Improvement Funds to the Police Department to purchase exercise equipment for
the Public Safety Training Center gymnasium and to upgrade and maintain the
current exercise equipment at the gymnasium.
Summary of Information:
Supervisor Miller has requested the Board to transfer $20,000 in Dale
District Improvement Funds to the Police Department to purchase exercise
equipment for the Public Safety Training Center gymnasium and to upgrade and
maintain the current exercise equipment at the gymnasium. The County can
legally transfer public funds to the Police Department for the purchase of
capital equipment which will be used for a public safety purpose.
Preparer:
Allan M. Carmody
Title: Director. BudQet & Management
0425:77344.1
Attachments:
. Yes
DNO
#
0001.42
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
0001.43
Page 1
DISTRICT IMPROVEMENT FUNDS
APPLICA TION
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County
can legally consider your request. Virginia law places substantial restrictions on the
authority of the County to give public funds, such as District Improvement Funds,
to private persons or organizations and these restrictions may preclude the
County's Board of Supervisors from even considering your request.
1 . What is the name of the applicant
(person or organization) making this funding
request?
Capt Hal Moser
2 If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application. )
Public Safety
3. What is the amount of funding you are
seeking?
$20,000.00
4. Describe in detail the funding request and
how the money, if approved, will be spent.
Funds will be used to
purchase and maintain exercise equipment for the Public Safety Training
Center to benefit the physical conditioning and health of our public safety
emplyees as well as other county employees, who benefit from this facility.
Equipment will include free weights (bar bells and dumb bells), weight racks,
various exercise and conditioning machines to address differing muscle
groups to build resistance and help prevent injury. Funds will also be used for
maintenance and repair of current equipment.
5. Is any County Department involved in the
project, event or program for which
you are seeking funds?
Public Safety
6.
If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
0001.i~4
Page 2
the remainder of the funding?
Not applicable
7. If applicant is an organization, answer the following:
Is the organization a corporation? Yes D
Is the organization non-profit? Yes ~
Is the organization tax-exempt? Yes ~
No ~
No D
No D
8. What is the address of the applicant
making this funding request?
661 0 Public Safety way, Chesterfield County, 23832
9. What is the telephone number; fax number,
e-mail address of the applicant?
Phone: 717-6626; Fax:717-6474
Signature of applicant. If you are signing
on behalf of an organization you must be
the president, vice-president,
chairman/director or vice-chairman
of the organization.
/ft~-,.
/ Signature
Commander, Training Division
Title (if signing on behalf of an organization)
Capt Hal Moser
Printed Name
Oct 4, 2007
Date
0001.45
- -
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: December 19, 2007
Item Number: 8.B.16.b.6.
Subiect:
Transfer of $19,000 from the Dale District Improvement Fund to the
Chesterfield County Sheriff's Department to Purchase a Palm Scanning Device
for the Department
County Administrator's Comments:
County Administrator: Q1
Board Action ReQUesteV
Transfer of $19,000 from the Dale District Improvement Fund to the Sheriff's
Department to purchase a palm scanning device for the department.
Summary of Information:
Chairman Miller has requested the Board to transfer $19,000 from the Dale
District Improvement Fund to the Sheriff's Office to purchase a palm scanning
device for the Department. The collection of a palm print is now required
for all felony arrests and sexual offenders. The Board is legally authorized
by Virginia Code ~15.2-1613 to use public funds to purchase capital equipment
to be used by the Sheriff's Department.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Preparer:
Allan M. Carmody
Title: Director, Budqet & Manaqement
0425:77472.1
Attachments:
. Yes
ONO
#
-.
-
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County
can legally consider your request. Virginia law places substantial restrictions on
the authority of the County to give public funds, such as District Improvement
Funds, to private persons or organizations and these restrictions may preclude
the County's Board of Supervisors from even considering your request.
1 . What is the name .of th
request? L~..e7J~,
2. If an organization is the applicant, what is the nature and purpose of the
organization? (Also attach organization's most recent articles of incorporation
and/or bylaws to application. --fhJJ" L :::; l2 .p.~ ~,
3.
What is the amount of funding you are seeking?
.J .rl, Of) D
.
4. Describe in detail the funding request and how the money, if app.roved, will be
spent. nt'S /1\N':JI~ ,-;(l be- ob-ed ~ (:lv/L.b p _ fQ,f1~ P4./Wl
. 'I) L'.
'5cc..""'v\..~"::) deul~":'". IA/f.. CO I(--ec-!-t'ov-.. O.{J ~ 0uJIAl.. ~f/NI ,5
"(;).,..1 ,..~ \) ~ I' ~ Po,... O(..{[ f c- (O'^;'j Q N ~ ~ o..'\d I P. foe) "'^- Ct.. lL
S.e......i- 0 ~e.Ad<",s.
5. Is any County Department involved in the project, event or program for which you are
seeking funds?
63533.1 Page 1
6. If this request for funding will not fully fund your activity or program, what other
individuals or organizations VJiI! provide the remainder of the fund in. g?
c.,,', """""r0.{J.....d . .',,,,. . "'-. -0-\ 0 f 5 u f / . r+- "" ~
~e ~ U~~ \ ~l €- {+ -.!)~~ -5 h~'L \I i~ f-t...... C~W,plQ..,^-S t>.- ~ ~u-:
B~"tr-cl
7. If applicant is an organization, answer the following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
Yes
Yes )(.
Yes )(.
No 7--
No
No
8.
What is the
C"-e.-~Qr{t d d
1>. o. 13o~ 7
O-...~"\-r-~e{u u~ 2..-3g~
I
address of the applicant making this funding request?
CO","+;;- She.,-,(t-!S {j~t..e-
9.
What is the telephone number, fax number, e-mail address of the applicant?
~l)Y"" 7f7-f.:>sn
~O'--t.... 7n~CD fyCc
bb\;..)\~<: Q d"e~4.rAe-/cl lj..:i
Signature of applicant. If you are signing on
behalf of an organization you must be the
president, vice-president, chairman/director or
vice-ch~irman of the organ~.
/~/~
Signature /"
5h-er-rff-
Title (if signing on behalf of an organization)
D e.t\.v-.~ 5 :S. Pf'o -tf-tf-
Printed Name
12-\~lol
Date
63533.1
Page 2
.. i""'\
cHE~TE~~IELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: December 19, 2007
Item Number: 8.B.16.b.7.
Subiect:
Transfer of $3,000 from the Dale District Improvement Fund to the
Chesterfield 2007 Program Account to Assist With Costs Which Were Incurred in
Excess of Budget for "Chesterfield 2007", the Celebration of the 400th
Anniversary of the Founding of Jamestown
County Administrator's Comments:
County Administrator:
Board Action Re
Transfer of $3,000 from the Dale District Improvement Fund to the
Chesterfield 2007 program account to assist with costs which were incurred in
excess of budget for "Chesterfield 2007".
Summary of Information:
Chairman Miller has requested the Board transfer $3,000 from the Dale
District Improvement Fund to the Chesterfield 2007 program account to help
defray costs which were incurred in excess of budget for Chesterfield 2007.
The Board is legally authorized to transfer public funds to defray the cost
of providing County programs that commemorate historic events that are
significant to the history of the County.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Pre parer:
Allan M. Carmody
Title: Director, Budqet & Manaqement
0425:77477.1
Attachments:
. Yes
DNo
#
-
-
PaBe 1
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County
can legally consider your request. Virginia law places substantial restrictions on
the authority of the County to give public funds, such as District Improvement
Funds, to private persons or organizations and these restrictions may preclude
the County's Board of Supervisors from even considering your request.
1. What is the name of the applicant
(person or organization) making this funding
request?
Chesterfield 2007
2 If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.)
Chesterfield 2007
supports the events, print products and trips related to the commemoration
and celebration of America's 400th Anniversary.
3. What is the amount of funding you are
seeking?
$20,000.00
4. Describe in detail the funding request and
how the money, if approved, will be spent.
To cover cost in excess
of budget. Items that were funded with the Chesterfield 2007 funds: new
exhibits at Museum, Henricus Historical Park and traveling; Signature
events at Henricus, Museum, Airport, Wine Festival, Pocahontas State Park
and Eppington; funding of staff coordinator; print products for marketing
county"s historic sites and signature events; twinning trips to and from
England
5. Is any County Department involved in the
project, event or program for which
you are seeking funds?
Human Services, Parks
and Recreation, General Services, Public Affairs
6. If this request for funding will not fully fund
your activity or program, what other
JIA
-
Page 2
individuals or organizations will provide
the remainder of the funding?
Other county funds
7. If applicant is an organization, answer the following:
Is the organization a corporation? Yes 0 No l3J
Is the organization non-profit? Yes l3J No 0
Is the organization tax-exempt? Yes l3J No 0
8. What is the address of the applicant
making this funding request?
Amanda Daniels
Chesterfield County Human Services
P.O. Box 40
Chesterfield, VA 23832
9. What is the telephone number; fax number,
e-mail address of the applicant?
Phone: (804) 796-7045; Fax: (804) 748-7609; e-mail:
danielsa@chesterfield.gov
Signature of applicant. If you are signing
on behalf of an organization you must be
the president, vice-president,
chairman/director or vice-chairman
Oft/~
(~ 0-(
Signature --
Chesterfield 2007 Coordinator
Title (if signing on behalf of an organization)
-
Amanda Daniels
Printed Name
12/12/07
Date
-
Page 3
le~
I~--i ;
~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Pa~e 1 of 1
Meeting Date: December 19,2007
Item Number:
8.B.16.c.1.
Subject:
Donation of $25,000 From"the Matoaca District Improvement Fund to Virginia
State University for its Scholarship Program
County Administrator's Comments:
County Administrator:
Qj
(J
Board Action ReQuested:
The Board of Supervisors is requested to transfer $25,000 from the Matoaca
District Improvement Fund to Virginia State University for its scholarship
program.
Summary of Information:
Supervisor Humphrey has requested that the Board appropriate $25,000 from the
Matoaca District Improvement Fund to be given to Virginia State University
for its scholarship fund. Virginia State has pledged to raise additional
monies from corporate sponsors. ~23-3.1 of the Code of Virginia, 1950, as
amended, permits the Board to make this donation to Virginia State since it
is a state-owned institution of higher learning. This donation will be
designated for a Chesterfield County student if approved by the Board.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Preparer:
Allan M. Carmody
Title: Director. Budoet & Manaoment
0425:77362.1
Attachments:
. Yes
DNO
#
000146
FROM :VSU DEVELOPMENT OFFI~E F~X NO. :804 5246786
OVJ,~20?t O~bb3.lf: 3.t.Pllt Chesti.rf'ield COUl')t::s
Dec. 11 2007 11:30~M P2
'il uu~
717-9590 p.2
Peg e 1
DISTRICT IMPROVEMENT FUNDS,
A"-fI,.ICA T,ON
This appIipIttJon mu.t be gompleted end .ign.d before ttw Caqnty C8n
Qon...... requ~t far fur1dtng with DI.trlct Itftprov.",em Funda. Completina end
signing thl. forrrl da.. not moan that .ou will receive fund'ng or tturt the County ,
can IegDUy con~... you..- r&quaet. Virglrlia I."., P..... 8lJbatantl.f ....trJctlDnIi on the
IlUthorlty of the ~oumy to giY'8 public fLlftda. _ueh .. Di.lrlct Improvement Pund.,
t~ private ptlhHJ"a or owDani~.don. end 0MnI. N1Itric:rtlO.... m8Y pMeILld- ._
Courny'. Board fA Su,...vieor. from even uon.,detiftg your rsqueac..
1 - What J. th~ name of the applicant (perSOn
or Drgani2l1tion) making. this funding .
request? Virqlni" Stmt U.niversitv-
2. If ." orgBnizstlon f. the IIpplic:snt. what is
the n-ture ~nd p..-rpo.e Df th., org"niz.t'on 7
IAlso IIttaoh organi2:ation.s most r.eent
artlclD. of iQoorporlttlon end/or bylaws to
applloation. )
To CJd~.te IituQElQJa t~ugh ~ c::hallfpgl~ IIcQQfmic proararqf qjV8r~
~~nt prnani,~~t;J. ~~ejtifUl ~)(t(acurrtc4JIlL~cttyiti&l.. L~ ~
3. What is the ,-"mount of fund{nQ you are
seeking? J25,OOt?
4. Describe in tJetajJ the fund.n; request and
how the ll1oney" if approved, will be spent. funds will. pe 4,~tI to !lward
~f1~~.rRhiP$ ,for o,phest.rfield Count'V studt:fnts.
v-
5. (S 81\V County Oepartment involved In the
project, event or program fDr whIch
you are suekJno funds? ye8. Cpmmu"ity Deve'9pmenl
6 ~ If this r8QI)8st for fundfng will not fUlly fund
your activity or program,. wh.t other
ind'vld\lsls or arganiz.tions w"t provide
thfJ remainder of the funding? Other QlWInl~ons and
cQrpofation.. will .UDDO<<;( .ehoJ."rshi~ fund ~
1
OOO,1~17
DEC-11-2007 10:21
804 5246786
96%
P.02
FROM :VSU DEVELOPMENT OFFICE
Ot/l1/2008 Oi:33 FAX
Dea 10 2007 1131PM
FAX NO. :804 5246786
Dec. 11 2007 11:30AM P3
~ O()3
71?-G590 p.3
Ch~.'.rfield Coun~~
Page 2
7 ~ If IIpplle-W\t 18 .n organizetlon~ anewar tn.
fQUowing:
1& the org,.nlzatfcn . corporutjoO 7
I,. the org_ni28tlon non-profit?
Is the org~nlzBtiDI1 tax~exempt?
Yes X
---
Yes _X-___
Ye. _X
No
No
No -l.j
8.
Whit i. th. address of the appllcBnt
~.king th!c funding request?
~~!1Jlnl. StIle Universitv
p.O. Box 90
Petersbura. VA 23800
9. What is the teleJ)hon. number, fax number, frlHlldont Eddie M~re
....m.n addre.s of the applicanti' ~047-62~-607Q
~~) rC~
l
Robert L. T\Jrner, Jr-
Virginia State University
',Vice President for Developnent
Sign8ture of applicant. If you are sifllling on
beh..t of 11ft Cl'l-'taBtiora you ",u.t be the
prealdent, "lGII-presldent, chlllnn8n/dlfttOtot
Gr ..-ohlllnn.n at thtl Ot8anl~.tiqn..
~~
Slgl'tstut.
~~~?
TItI. .. DI on ....... an ~1z8tion)
/k~!lfl~
PrJ,.Md N.rne,
dl/ZI1'J
Date
0001.i~8
n~r-11-~007 10:21
804 5246786
96%
P~03
.~
I : II
\~- . ~-. _~~}i
fi~.f#
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number:
8.B.16.ca2.
Subject:
Transfer of $20, 000 from the Matoaca District Improvement Fund to the
Department of Parks and Recreation to Purchase and Install an Electronic
Entrance Sign at Matoaca High School
County Administrator's Comments:
County Administrator: C~
Board Action Reauested: ()
The Board is requested to transfer $20,000 from the Matoaca District
Improvement Fund to the Department of Parks and Recreation to purchase and
install an electronic entrance sign at Matoaca High School.
Summary of Information:
Supervisor Humphrey has requested the Board to transfer $20,000 from the
Matoaca District Improvement Fund to the Department of Parks and Recreation
to purchase and install an electronic entrance. sign at Matoaca High School.
In the event that an electronic entrance sign is not approved, the transfer
will be used to fund athletic field turf improvements including seed,
topsoil, fertilizer, etc. The Board can transfer money to the Parks and
Recreation Department to make public capital improvements on County property.
For information regarding available balances in the District Improvement
Fund accounts, please reference the District Improvement Fund Report.
Preparer:
Allan M. Carmody
Title: Director. Budaet & Manaaement
0800:77284.2
Attachments:
. Yes
DNO
#
0001.t19
DISTRICT IMPROVEMENT
FUNDS
APPLICA TION
This application must be completed and signed before the County
can consider a request for funding with District Improvement Funds.
Completing and signing this form does not mean that you will receive
funding or that the County can legally consider your request. Virginia law
places substantial restrictions on the authority of the County to give public
funds, such as District Improvement Funds, to private persons or
organizations and these restrictions may preclude the County's Board of
Supervisors from even considering your request.
1. What is the name of the applicant (person
~~qo~~:~zatiOn) making this funding Ma:\-~Gr-=P\S ~
2.
If an organization is the applicant, what is _1
the nature and purpose of the organization? A fXlm'\\' --\E:C\cltl.\'/ -:;--rL\demqsg:jt
(Also attach organization's most recent -\-0 're\p +-u.rctru.,s e.. a no QSS',st
artic~es ?f incorporation and/or bylaws to \ n ~~ \:,.\ ~~-\oQCA \.\\~'n S~Cb ,
application.) O{'\ ~){'("~ ~ l~rn\ rc)'ernli rofllU
3.
What is the amount of funding you are
seeking?
tf aO LOOO. 00
4.
Describe in detail the funding request and --,1-)e fundi M.c..()'( 1\ qSSis+ 'JrJ-the
':plA~CS~ ~<:.o~Y"u.cllon o~ a:
how the money, if approved, will be spent. M~on("t:d:\'t"~t'-rGC' e~rt\rc.c....tit
e\e~+roY1 c -s18Y\.
5. Is any County Department involved in the
project, event or program for which ~ar\ ~ ..+ 'tJ ,... ~. ~ .0 Y"'\
you are seeking funds? --t'L, ~ S\~JmtLS; · ,
6.
If this request for funding will not fully fund
your activity or program, what other
~5~ lo'(\L
~l1.ndy"Q \:S~ ~OY" ~(j)001"':""O
rerm\ Y1\ ~ ~u.V'OS. J
8+\ (Y1~d\o\a.\ QOS+ ~ Vr<D€-e+
:f5I y 5 :J 000 · 00
individuals or organizations will provide
the remainder of the funding?
7. If applicant is an organization, answer the
following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
making this funding request?
;KJ~~ ~'l~Y15c.hrol
I ~'l 00 LOro nDuse., LtJ
QrQ5-\-e~ \ ~ct, V ~ 'a3~ oV;
8.
What is the address of the applicant
9. What is the telephone number, fax number,
e-mail address of the applicant?
'15\ - q II S- 4\rYl'J ~\';o 1+
eoL\I-L\lol'- CE. 1l.J ~~K i5\-<1\l (p
~'li~~~cn~,f)e:1-
Signature of applicant. If you are
signing on behalf of an organization
you must be the president, vice-
president, chairman/director or vice-
c)airman of the organization.
_ ~'D ::2rncdd-
Signature
\J'le~r~'{den1- l>f s -Pt
Title (if signing on behalf of an
organization)
_~ m ~ 1) E:. \ \' t cA.-\-
Printed Name
I 0 - ;;1.4 -01
Date
OOO~S:1.
4-'
.~.-.~
-
~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number:
8.B.16.d.
Subject:
Transfer a Total of $5,000 ($3,000 from Dale and $2,000 from Bermuda District
Improvement Funds) to the Parks and Recreation Department to Defray the Costs
Associated with Printing of Brochures Regarding the History of the Falling
Creek Ironworks Site and the Current Archaeological Dig at the Site
County Administrator's Comments:
County Administrator: \J!)
Board Action RegUested:tI -
The Board of Supervisors is requested to transfer a total of $5,000 ($3,000
from Dale and $2,000 from Bermuda District Improvement Funds) to the Parks
and Recreation Department to defray the costs associated with printing of
brochures regarding the history of the Falling Creek Ironworks site and the
current archaeological dig at the site.
Summary of Information:
Supervisors Miller and King have requested the Board to transfer $5,000
($3,000 from Dale and $2,000 from Bermuda District Improvement Funds) to pay
a portion of the costs incurred by the Parks and Recreation Department to
print brochures containing information about the history of the Falling Creek
Ironworks site and the current archaeological dig being conducted at the
site. The Ironworks property is owned by the County and is part of the
County parks system. The Board is authorized to defray the cost incurred by
the Parks and Recreation Department to conduct a park program on park
property.
For information regarding available balances in the District Improvement Fund
accountsr please reference the District Improvement Fund Report.
Preparer:
Allan Carmody
Title: Director Budaet and Manaaement
0425:77360.1
Attachments: . Yes
DNO
#
000152
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County can
legally consider your request. Virginia law places substantial restrictions on the
authority of the County to give public funds, such as District Improvement Funds, to
private persons or organizations and these restrictions may preclude the County's
Board of Supervisors from even considering your request.
1. What is the name of the applicant (person or organization) making this funding
request?
Falling Creek Ironworks Foundation
2. If an organization is the applicant, what is the nature and purpose of the
organization? (Also attach organization's most recent articles of incorporation
and/or bylaws to application.)
Our mission is to preserve and interpret the first American Ironworks in North
America and help revitalize a portion of the Jefferson Davis Highway. The
Ironworks is also a very integral part of the Streetscape Plan that the Jefferson
Davis Association is initiating at the Wayside Park.
3. What is the amount of funding you are seeking?
$5,000.00 (Hopefully Kelly Miller and Dickie King will share this expense since it
will benefit both districts.)
4. Describe in detail the funding request and how the money, if approved, will be
spent.
The Falling Creek Ironworks Annual Tour has grown every year and we try to add
more each year to keep it interesting. We ~eed to print new brochures to focus on
the timbers that were exposed at the site and share the information about our
archaeoJogical digging currently underway~ There is still clean-up that needs to be
done as a result of tropical storm Gaston.
5. Is any County Department involved in the project, event or program for which you
are seeking funds?
Parks and Recreation and the Heritage Alliance group.
000:153
0407:23380.1
6. If this request for funding will not fully fund your activity or program, what other
individuals or organizations will provide the remainder of the funding?
The Jefferson Davis Association, civic associations and volunteer contributions.
7. If applicant is an organization, answer the following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
(E I N#46-0485868
No
Yes
Yes
8. What is the address of the applicant making this funding request?
Norma J. Corbin, Vice President
Falling Creek Ironworks Foundation
4664 Melody Road
Richmond, VA 23234
9. What is the telephone number, fax number, a-mail address of the applicant?
(804)275-7777
(804)275-5192
nicorbi n@verizon. net
Signature of applicant. If you are signing oil
behalf of an organization you must be the
president, vice-president, chairman/director
or vice-chairman of the organization.
'7:~ r~,-
Signature r
V~ eu~.
Title (if signing on behalf of an organization)
/VormQ. -:r: ~r k;' 11
Printed Name
/0 /.:1. ~(j 7
o ate/
000:154
0407 :23380.1
.~
~ ~
r ~ ~
l,~- ~ ~--'!i/IJ
v~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19, 2007
Item Number:
8.B.16.e.
Subject:
Transfer $2,000 from the Midlothian District Improvement Fund to the Parks
and Recreation Department for the Department to Expand the Boathouse at
Robious Landing Park
County Administrator's Comments:
County Administrator: .~
Board Action Reauested:()
Transfer $2,000 from the Midlothian District Improvement Fund to the Parks
and Recreation Department for the Department to expand the boathouse at
Robious Landing Park.
Summary of Information:
Supervisor Sowder has requested the Board to transfer $2,000 from the
Midlothian District Improvement Fund to the Parks and Recreation Department
to expand the boathouse at Robious Landing Park. The Virginia Boat Club
originally requested funds from the County to expand the boathouse. The
County is not legally authorized to give money to private organizations like
the Boat Club but the county can give money to the Parks and Recreation
Department to purchase building materials and make capital improvements on
county property for a public purpose. The department must purchase the
materials itself and must do so in accordance with the Virginia Public
Procurement Act and County purchasing policies.
The Virginia Boat Club, a non-profit organization which promotes rowing in
the Richmond region and also provides assistance and coaching services to the
James River High School rowing team, has been primarily responsible for the
day-to-day management of the boathouse.
Preparer: Allan Carmody
Title: Director. Budaet & Manaaement
0425:75719.1
Attachments:
. Yes
DNO
#
000155
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Since the Boat Club is a private club, the county staff has requested that
the club enter into a lease with the County similar to the leases which other
private organizations have executed to use public property. The public
hearing on the lease is scheduled to be held at this meeting. Staff
recommends approval of this DIF transfer contingent on the Board's approval
of the lease after the public hearing.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
000156
~
~
'1" ,
DISTRICT IMPROVEMENT FUNDS
APPLICA liON
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County
can legally consider your request. Virginia law places substantial restrictions on
the authority of the County .to give public funds, such as District Improvement
Funds, to private persons or organizations and these restrictions may preclude
the County's Board of Supervisors from even considering your request.
1. What is the name of the applicant (person or organization) making this funding
request? V 1 (U;, Mill g CJft7 C!L,-U.B
2. If an organization is the applicant, what is the nature and purpose of the
organization? (Also attach organization's most recent articles of incorporation
and/or bylaws to application. f' /<1TU1 D~ A I<.ot-v IJJt; P p-(6)<A ~
Put-.. Cl-fJ9ZaPJW> <tu~ A-77Mcr/^'6 flIC)/ S ~ AI'O'b
Aol.f '-7 f{~€1tS.
By AA'^-'S (!fiJ FI L-C.
3.
What is the amount of funding you are seeking?
'J2. C'7&C
,
4. Describe in detail the funding request and how the money, if approved, will be
spent. FlI1J/JS Wt:>dl..[) GD 70 D~ 0;:: f'ARKs cf f!-rr~7/tPJ
to PUfUHASC oUPPI-./c-::S- /=t7R- ex,'/rtJl)/,!T me B<hf/~r
At RuBlOlA-J L4-~/rf?; I'ItRI<, (JtlI< C4..tJB. , fJ4-RC7V7.J 6P
eprll\J 7C'A~ &F 7RH5 WILL '~tJ1flt>c ~1't(}a:I<...
5. Is any County Department involved in the project, event or program for which you are
seeking funds? Dc-PA/27nCN/ OF /9f~K.! 4#1" ~71(J>J - Mff<.c- G()L()~
0001.57
63533.1
Page 1
F
f~~." ~!.II
",I
6. If this request for funding will not fully fund your activity or program, what other
individuals or organizations will provide the remainder of the funding?
-rH.c V.,RGI,JJ'ft 17047 (>t....et8 pp.nnl)O Fu~.s FcfJL AbDI/lO'N1t}L
pJ<..o:;il,) G/$ A7 7JlS" gAA7~ /,.# ~/CTV;j 4,...,()/Nl, PAJ?J(_
SR.I+) C/tE:IJ.J 7t"")l"" HM ALj-O ('CJ7...rT1U~~..
7. If applicant is an organization, answer the following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
Yes
Yes
Yes
/
//
/'
No
No
No
8.
w~ is the address of the applicant making this funding request?
tIA~J( HaL.6LV?4.DC
.
22..17 AcrlOA,..) S-r
Rl.cl-U4~/V/J 1/A. .2 323S--
,
9.
What is the telephone number, fax number, a-mail address of the applicant?
320 - )., ~ &If [N)'
3S7...47)~Cc)
HCfJOUv.rA-IJC <?J> f\,1-S N. Co-M
Signature of applicant. If you are signing on
behalf of. an organization you must be the
president, vice-president, chairman/director or
vice-chairman of the organization.
~(!~
S nature
D 112.~CJ1... 0;: RtrBIOZ4J CV7'!7HVta-Scr
Title (if signing on behalf of an organization)
HtN/L'( C!. f/D~w4DC
Printed Name
AfJJ.IL 2' J ;2txr7
r
Date
63533.1
Page 2
000158
-<
--
CHEST~RFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: December 19, 2007
Item Number: 8.B.16.e.2.
Subiect:
Transfer $6,000 from the Midlothian District Improvement Fund to the Parks
and Recreation Department to Make Field Improvements to the Existing Baseball
Field at James River High School
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to transfer $6,000 from the Midlothian District
Improvement Fund to the Parks and Recreation Department to make field
improvements to the existing baseball field at James River High School.
Summary of Information:
Supervisor Sowder has requested the Board to transfer $6,000 from the
Midlothian District Improvement Fund to the Parks and Recreation Department
to make field improvements to the existing baseball field at James River High
School. These include: regrading of the field to provide positive drainage;
amending and importing topsoil to improve soil quality; installing a drain
outside foul lines to improve drainage; providing new skinned baselines;
providing an irrigation system; installing new vinyl-coated fencing;
installing new sod in both the infield and outfield; installing a new
backstop system; and moving an existing scoreboard from an adjacent field.
Preparer:
Allan M. Carmody
Title: Director, Budqet & Manaqement
0425:75255.1
Attachments:
. Yes
DNO
1#
-
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
This expenditure is contingent upon execution of an agreement with the school
system ensuring that the fields will be available for use by both the schools
and Parks and Recreation, that both the Schools and Parks and Recreation will
limit use of the fields if weather or other conditions make them vulnerable
to significant damage and that Parks and Recreation can limit the
recreational use of the fields to prevent them from being overused.
The James River High School Athletic Boosters originally requested funds from
the County for these improvements. The County is not legally authorized to
give money to private organizations like the Athletic Boosters but the County
can give money to the Parks and Recreation Department to make capital
improvements on County property for a public purpose. All purchases must be
made by Parks and Recreation itself and the purchases must comply with the
County's purchasing policies.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
..
~
Page 1
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County
can legally consider your request. Virginia law places substantial restrictions on
the authority of the County to give public funds, such as District Improvement
Funds, to private persons or organizations and these restrictions may preclude
the County's Board of Supervisors from even considering your request.
1. What is the name of the applicant
(person or organization) making this funding
request?
School - Athletic Boosters, Inc
James River High
2 If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application. )
3.
To foster school spirit,
teamwork, fair play and academic excellence for the student athletes. To
raise funds needed to stJpport the activities fo all James River HS Athletic
programs ff 6riP
What is the amount of funding you are
seeking? ./
Total proi~ $500,000;
,}-"
Phase I- $170,000 - 200,000.
./
4. Describe in detail the funding request and
how the money, if approved, will be spent.
The estimated cost of
the project is $500,000. We have broken the project into phases; the
estimated cost of phase I is $170,000 - 200,000. The funds will be used to
construct a baseball diamond; playing surface; drainage; irrigation and
fencing.
5. Is any County Department involved in the
project, event or program for which
you are seeking funds?
We have met with Mike
Golden on several occasions to seek support and assistance. He is
supportive of the project however has been unable to support financially.
"''-'',
-
Page 2
Met with county's site development team for approval - likewise, they
supported the project.
6. If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?
Currently we are seeking
funds; have received financial support from Village Bank; Huguenot Little
League; Ukrops Foundation; Dave's Auto Spa; Evans Carpet and players
families. Fundraising is currently on-going.
7. If applicant is an organization, answer the following:
Is the organization a corporation? Yes I8l No D
Is the organization non-profit? Yes I8l No 0
Is the organization tax-exempt? Yes [gJ No 0
8. What is the address of the applicant
making this funding request?
James River High School - Athletic Boosters, Inc; 3700 James River Road;
Mldlothlan, VA 23113
9. What is the telephone number; fax number,
e-mail address of the applicant?
Ray McGowan; raymond.mcgowan@awin.com; 804.543.4782 (M),
804.226.6199 (F); Craig Schwartz; craig.g.schwartz@pmusa.com; 804.852.3921
(M), 804.484.8264 (F)
Signature of applicant. If you are signing
on behalf of an organization you must be
the president, vice-president,
chairman/director or vice-chairman
of the organization.
-
<-<
Page 3
c- ~~,4.
. S19'tlure
Past.. President
Title (if signing on behalf of an organization)
Raymond McGowan
Printed Name
9/4107
Date
-
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19, 2007
Item Number: 8.8.16.1.
Subiect:
Transfer a Total of $19,000 in District Improvement Funds ($7,000 from the
Matoaca District Improvement Fund and $12,000 from the Dale District
Improvement Fund) to the Health Department to Purchase Laptops for the Public
Health Nurses Working in Chesterfield County Schools
County Administrator's Comments:
County Administrator: -W
Board Action Requested:
Transfer a total of $19,000 in District Improvement Funds ($7,000 from the
Matoaca District Improvement Fund and $12,000 from the Dale District
Improvement Fund) to the Health Department to purchase laptops for the public
health nurses working in Chesterfield County Schools.
Summary of Information:
Chairman Miller and Supervisor Humphrey have requested the Board to transfer
a total of $19,000 in District Improvement Funds ($7,000 From The Matoaca
District Improvement Fund and $12,000 From The Dale District Improvement
Fund) to the Health Department to purchase laptops for the public health
nurses working in Chesterfield County Schools. The County can legally
transfer public funds to the Health Department to purchase capital equipment
and supplies used for public purposes. The laptops will become part of the
inventory of the Health Department.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Preparer:
Attachments:
Allan M. Carmody
. Yes
DNO
Title: Director, Budqet and Manaqement
0425:77484.1
#
-
~
Page 1
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County
can legally consider your request. Virginia law places substantial restrictions on
the authority of the County to give public funds, such as District Improvement
Funds, to private persons or organizations and these restrictions may preclude
the County's Board of Supervisors from even considering your request.
1. What is the name of the applicant
(person or organization) making this funding
request?
Health Department
Chesterfield County
2 If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
a ppl ication.)
Public health encompasses many things, such as preventing epidemics and the
spread of disease, protecting against environmental hazards, preventing
injuries, promoting and encouraging healthy behaviors, and assuring the
quality and accessibility of health services.
3.
What is the amount of funding you are
seeking?
"'l"
'l-'\t"\ LJ -'
f" ,D ~j'
$42,000.00
4. Describe in detail the funding request and
how the money, if approved, will be spent.
The funding will be
spent to purchase 30 new laptops for the public health nurses who work in
the elementary and secondary schools.
5. Is any County Department involved in the
project, event or program for which
you are seeking fu nds?
Health Department
6. If this request for funding will not fully fund
your activity or program, what other
inrlivirIJ I~I~ nr nrn~ni7~tinn~ 'Alill nrf"\\Iirlo
-
"'"
P8ge Z
the remainder of the funding?
Health Department
Operating Budget if possible.
7. If applicant is an organization, answer the following:
Is the organization a corporation? Yes D No ~
Is the organization non-profit? Yes D No ~
Is the organization tax-exempt? Yes ~ No D
8. What is the address of the applicant
making this funding request?
9501 Lucy Corr Circle,
Chesterfield, VA 23832-0040
9. What is the telephone number; fax number,
e-mail address of the applicant?
fax (804) 751-4497
phone (804) 751-1630
paulette.moore@vdh.virginia.gov
Signature of applicant. If you are signing
on behalf of an organization you must be
the president, vice-president,
chairman/director or vice-chairman
of the organization.
, I .?
-.WlL/2 ~ I ~ ( i i I J-o.. 7
Signature
tv; /1, flY'\. ~ Nc'1. 0 I'IJ) ff.L~L {J.~,-lrvL,
Paulette Moore
Title (if signing on behalf of an organization)
Accountant
Printi:>r1 N~rni:>
-
December 13, 2007
Date
^
Page 3
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19, 2001
Item Number:
8.B.16.g.
Subiect:
Transfer of $2,000 from the Bermuda District Improvement Fund to the Police
Department for Traffic Control During the Chester Kiwanis Club's Annual
Christmas Parade
County Administrator's Comments:
County Administrator: J
Board Action Requested:
Transfer $2,000 from the Bermuda District Improvement Fund to reimburse the
Police Department for providing traffic control during the Chester Kiwanis
Club's Annual Christmas Parade.
Summary of Information:
Supervisor King has requested the Board to transfer $2,000 from the Bermuda
District Improvement Fund to the Police Department to cover costs associated
with providing traffic control during the Chester Kiwanis Club's Annual
Christmas Parade on December 9, 2007. The Police Department has traditionally
provided traffic control services for this parade and the event is conducted
pursuant to a co-sponsorship agreement with the Parks and Recreation
Department. Since this is a transfer of funds to a County department for the
provision of a public service for an event which is co-sponsored by the
County pursuant to a co-sponsorship agreement, this is a permissible use of
District Improvement Funds.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Preparer:
Allan M. Carmody
Title: Director of BudQet & ManaQement
0425:77473.1
Attachments:
. Yes
DNO
#
-
-<
Page 1
DISTRICT IMPROVEMENT FUNDS
APPLICA TION
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County
can legally consider your request. Virginia law places substantial restrictions on
the authority of the County to give public funds, such as District Improvement
Funds, to private persons or organizations and these restrictions may preclude the
County's Board of Supervisors from even considering your request.
1 . What is the name of the applicant
(person or organization) making this funding
request?
Colonel Thierry G. Dupuis
L( t \ l"" J" tf .;' , t ~''-f;, J ~~;j.'
2 If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.)
3. What is the amount of funding you are
seeking?
$2,000.00
4. Describe in detail the funding request and
how the money, if approved, will be spent.
This request is for police
coverge for the Chester Christmas Parade on December 9, 2007.
5. Is any County Department involved in the
project, event or program for which
you are seeking funds?
nla
6. If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?
nla
..Ii..
-
PaQ@ 2
7. If applicant is an organization, answer the following:
Is the organization a corporation? Yes
o
No
o
Is the organization non-profit? Yes
Is the organization tax-exempt? Yes
o
o
No
No
o
o
8. What is the address of the applicant
making this funding request?
Chesterfield County Police Department, 10001 Ironbridge Road, Chesterfield,
VA 23832
9. What is the telephone number; fax number,
e-mail address of the applicant?
804-748-1266
Signature of applicant. If you are signing
on behalf of an organization you must be
the president, vice-president,
chairman/director or vice-chairman
of the organization.
Il,'") .-;"
~JJ; (,. .L2~1 6
Slgnat e
Chief of Police
Title (if signing on behalf of an organization)
Colonel Thierry G. Dupuis
Printed Name
12/11/2007
Date
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of t
Meeting Date: December 19,2007
Item Number:
8.8.17.
Subject:
Award a Requirements Contract for Professional Engineering Services Relative
to Electrical Grounding Systems to Apogee Consulting Group of Raleigh, North
Carolina
County Administrator's Comments:
County Administrator: ~
Board Action Reauested:
Authorize the county administrator to execute a requirements contract with
Apogee Consulting Group of Raleigh, North Carolina for professional
engineering services relative to electrical grounding systems for all county
facilities.
Summary of Information:
Chesterfield County has experienqed many lightning strikes over the past few
years that have resulted in thousands of dollars in damage to building
electronics. Because our buildings are being designed with more and more
sophisticated electronic systems such as security and building automation, it
is essential that certain existing facilities be retrofitted as necessary
with single point grounding systems and that all new facilities be better
protected in the future. Apogee Consulting Group of Raleigh, North Carolina
was selected from a field of three offerors as the best qualified and the
firm with the most experience in developing designs to mitigate the potential
damage caused by lightning strikes. This firm will be engaged as necessary to
design and coordinate the installation of such systems as may be determined
necessary. It is expected that fees throughout the life of this contract will
exceed $250,000.
Preparer:
Robert C. Kev
Title: Director, Department of General Services
Attachments:
DYes
.NO
I # 0001.59
s
~>>
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number:
8.8.18.
Subject:
Set a Public Hearing to Amend Sections 19-125, 19-227 and 19-301 of the Code
of the County of Chesterfield Relating to the Regulation of Farm Wineries
County Administrator's Comments:
County Administrator:
QJ
u
Board Action ReQuested:
Set a public hearing to amend Sections 19-125,
Zoning Ordinance relating to the regulation of
County
19-227 and 19-301 of the
farm wineries wi thin the
Summary of Information:
The 2007 General Assembly adopted new legislation that limits the ability of
localities to regulate farm wineries licensed by the Commonwealth. The
legislation precludes locali ties from regulating: (i) the production and
harvesting of fruit and the manufacturing of wine, (ii) the on-premises sale,
tasting or consumption of wine, and (iii) the sale of wine-related items that
are incidental to the sale of wine.
Although there are no farm wineries presently in operation in the County, the
legislation requires certain changes to the County's Zoning Ordinance that
are effectuated by the attached ordinance amendments. The Board of
Supervisors referred this matter to the Planning Commission for public
hearing and recommendation. On November 20, 2007/ the Planning Commission
recommended approval of these amendments. Staff recommends that the Board
schedule the amendments for public hearing on January 23, 2008.
Preparer:
Steven L. Micas
Title: County Attornev
0425(00):77405.1 (76485.1)
Attachments:
. Yes
DNO
#000160
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING
SECTIONS 19-125,19-227 and 19-301 OF THE ZONING ORDINANCE
RELATING TO REGULATION OF FARM WINERIES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That the Code of the Countv of Chesterfield, 1997, as amended, is amended by amending
and reenacting Sections 19-125, 19-227 and 19-301 as follows:
Sec. 19-125. Accessory uses, buildings and structures.
The following accessory uses, buildings and structures shall be permitted in the A
District:
(a) Those accessory uses, buildings and structures permitted in the R-88 District.
(b) The sale or offering for sale, by the owner or tenant, of any form of goods
produced or grown on the farm land including: (1) the construction of a
greenhouse, hothouse or plant nursery, for the purpose of starting plants to be
incorporated into the farming use, but not for direct sale; and (2) including the
construction of a stand or shelter for the sale of such goods.
~ The sale of wine-related items that are incidental to the sale of wine at a farm
winery licensed in accordance with Code of Virginia ~4.1-207.
000
Sec. 19-227. Sale of alcoholic beverages near schools.
(a) Notwithstanding any provisions in this chapter to the contrary, a conditional use permit
shall be required for all commercial establishments seeking to sell alcoholic beverages, as
defined in Code of Virginia, S 4.1-100, for on-premises consumption, within 500 linear
feet of a school that is owned or operated by the county and that is built after December
15,1993.1
1 This section does not apply to the following schools: Bailey Bridge Middle, Bellwood
Elementary, Bensley Elementary, Bermuda Elementary, Beulah Elementary, L.C. Bird High,
Bon Air Elementary (IDC), Bon Air (Primary) Elementary, Chalkley Elementary, Chester
Middle, Chesterfield Community High, Chesterfield Technical, Clover Hill Elementary, Clover
Hill High, Thelma Crenshaw Elementary, Crestwood Elementary, Curtis Elementary, A.M.
Davis Elementary, Dupuy Elementary (Ettrick Annex), Ecoff Elementary, Enon Elementary,
Ettrick Elementary, Evergreen Elementary, Falling Creek Elementary, Falling Creek. Middle,
Fulgham Center, O.B. Gates Elementary, W.W. Gordon Elementary, Grange Hall Elementary,
Greenfield Elementary, Harrowgate Elementary, J.G. Henning Elementary, Hopkins Elementary,
Jacobs Elementary, Manchester High, Manchester Middle, Matoaca Elementary, Old Matoaca
High, Matoaca Middle, Meadowbrook High, Midlothian Elementary (Swift Creek Middle
Annex), Midlothian Middle, Midlothian High, Monacan High, Perrymont Middle, Providence
1925:76485.1
Rev'd 9/10/07
0001.6.1
Elementary, Providence Middle, Reams Elementary, Robious Elementary, Robious Middle,
Salem Elementary, Salem Middle, Alberta Smith Elementary, Swift Creek Elementary, Swift
Creek Middle, Thomas Dale High, Union Branch Elementary, Union Grove Elementary, Vehicle
Maintenance (Courthouse), Vehicle Maintenance (Walmsley), J.B. Watkins Elementary, C.C.
Wells Elementary, Winterpock Elementary, Woolridge Elementary.
(b) As part of the regular review of all business license applications, the director of planning
shall determine whether a commercial establishment intends to sell alcoholic beverages
for on-premises consumption and whether it is located within 500 linear feet of a school
built after December 15, 1993 that is owned or operated by the county. If the director of
planning cannot determine whether the commercial establishment is located more than
500 linear feet from such school, the director of planning shall require, and the
commercial establishment shall provide, a certification from a registered surveyor
confirming the distance from the commercial establishment to the school. If the
commercial establishment fails to provide the surveyor's certification, it shall be
presumed that the establishment is within 500 linear feet of the school.
(c) No commercial establishment that holds a valid alcoholic beverage license from the
Virginia Alcoholic Beverage Control Board at the time a school that is owned or operated
by the county locates within 500 linear feet of the commercial establishment shall
become a nonconforming use or be required to obtain a conditional use permit solely by
virtue of the location of such school, so long as such license remains in force, is reissued
as provided by law or, if such establishment is sold to a new owner, a valid license is
issued to the new owner and such license remains in force or is reissued as provided by
law.
(d) The distances prescribed in this section shall be measured by extending a straight line
from the nearest property line (not the lease line) of the establishment selling alcoholic
beverages to the nearest property line of the school.
~ Nothing in this section shall apply to the sale or consumT'tion of wine at a farm winery
licensed in accordance with Code of Virginia S4.1-207.
000
Sec. 19-301. Definitions.
For the purposes of this chapter, the following words and phrases shall have the
following meanings:
000
Farm: Any tract of land which is used for raising agricultural products and which may
include facilities for the sale of such products from the premises where produced-;~ including a
farm winery licensed in accordance with Code of Virginia 94.1-207. The definition of "farm"
shall not include stock farms, commercial plant nurseries, commercial greenhouses, commercial
hatcheries or other commercial retail or agriculture-related industrial use.
2)
That this ordinance shall become effective immediately upon adoption.
0001.G2
1925 :76485.1
Rev'd 9/10/07
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number: 8.B.19.
Subject:
Approval by Board of Supervisors of the Appointment of William E. Johnson,
III as Deputy County Administrator
County Administrator's Comments:
County Administrator:
Board Action Reauested:
The Board is requested to approve the appointment of William E. Johnson, III
as Deputy County Administrator.
Summary of Information:
Under S 4.2 of the County Charter, the Board must approve the appointment of
Deputy County Administrators as recommended by the County Administrator. The
County Administrator recommends the appointment of William E. Johnson, III as
Deputy County Administrator effective January 7, 2008, to coincide with the
retirement of Fran Pitaro, Acting Deputy County Administrator.
Preparer:
James Steamaier
Title: County Administrator
0823:71641.1
Attachments:
DYes
.NO
#
000:163
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19, 2007
Item Number: 8.8.20.
Subiect:
Conveyance of an Easement to Virginia Electric and Power Company
County Administrator's Comments:
Board Action ReQuested:
County Administrator:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute an easement agreement with Virginia Electric and
Power Company for underground cable to provide service to the cell facilities
at Physic Hill Water Tank.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisor and the County Administrator to execute an easement
agreement with Virginia Electric and Power Company for underground cable to
provide service to the cell facilities at Physic Hill Water Tank.
District: Matoaca
Preparer:
John W. Harmon
Title: RiQht of Way Manaaer
Attachments:
. Yes
DNO
d00:1G4
.1 · . l'1/82/2e87 22: 84 8843794914
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, PAGE 11/11
0001.G6
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number: 8.B.21.
Subject:
Approval of a Construction Agreement with CSX Transportation, Incorporated,
the Virginia Department of Transportation and Rivermont Development Company,
LLC
County Administrator's Comments:
Board Action Reauested:
~
County Administrator:
Authorize the County Administrator to enter into a Construction Agreement
with CSX Transportation, Inc., the Virginia Department of Transportation and
Rivermont Development Co., LLC.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the County
Administrator to execute a construction agreement with CSX Transportation,
Inc., the Virginia Department of Transportation and Rivermont Development
Co., LLC for the River Haven Avenue at-grade crossing for Rivermont
Apartments that will replace the existing State Avenue crossing. The
Transportation Department will require the developer to provide acceptable
access to all parcels currently served by State Avenue. Approval is
recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#
0001.67
I
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0001.69
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meetini Date: December 19, 2007
Item Number: 9.A.
Subiect: Developer Water and Sewer Contracts
County Administrator's Comments:
County Administrator:
Board Action Reauested: The Board of Supervisors has authorized the County
Administrator to execute water and/or sewer contracts between County and
Developer where there are no County funds involved.
The report is submitted to Board members as information.
Summary of Information:
The following water and sewer contracts were executed by the County
Administrator:
1.
Contract Number:
Project Name:
04-0045
King's Grove, Section 2
Developer:
Contractor:
Greenleaf Properties, Inc.
Bookman Construction Company
Contract Amount:
Water Improvements -
Wastewater Improvements -
$117,435.00
$184,642.00
District:
Dale
Preparer:
William O. WriQht
Title: Assistant Director of Utilities
Attachments:
DYes
.NO
#
000170
Agenda Item
December 19, 2007
Page 2
4 .
5 .
2 .
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
3.
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
06-0115
Kalyan Plaza LLC
Broad Street Partners Commercial LLP
Richard L. Crowder Construction Company
Water Improvements -
Bermuda
06-0282
Railey Hill Office Park
Railey Hill Associates, LLC
Bookman Construction Company
Water Improvements -
Wastewater Improvements -
Midlothian
06-0348
Westchester Commons at Watkins Centre
Zaremba Metropolitan Midlothian LLC
R. G. Griffith, Incorporated
Water Improvements -
Wastewater Improvements -
Midlothian
06-0432
Harpers Mill, Section 2
Oakbridge Corporation
Piedmont Construction Company,.Inc.
Water Improvements -
Wastewater Improvements -
Matoaca
$17,352.25
$57,700.00
$76,745.00
$1,358,960.50
$839,215.00
$250,000.00
$666,000.00
0001.71
Agenda Item
December 19, 2007
Page 3
6.
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
7 .
Contract Number:
Project Name:
Developer:
Owners:
Contractor:
Contract Amount:
District:
8 .
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
06-0464
Village Bank Corporate Office
Village Bank and Trust Financial Corporation
RMM Enterprises
Water Improvements -
Wastewater Improvements -
Midlothian
07-0025
Davis Tract
AJM Development Company
River Forest Properties, LLC
Princeton Properties, Incorporated
Ches, LLC
Yi Nan Chou and Wan Fen Chou
Perkinson Construction Company
Water Improvements -
Wastewater Improvements -
Bermuda
07-0184
Hullco Associates
Hullco Associates, LLC
Bookman Construction Company
Water Improvements -
Wastewater Improvements -
Clover Hill
$70,289.00
$26,076.00
$45,359.61
$43,655.39
$69,540.00
$20,870.00
0001.72
.i~
i~ ~~
'~. . j;~l
~JJ
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
. AGENDA
Page 1 of 1
Meeting Date: December 19, 2007
Item Number: 9.8.
Subiect:
Status of General Fund Balance, Reserve for Future Capital Projects,
District Improvement Fund, and Lease Purchases
County Administrator's Comments:
County Administrator:
00
U
Board Action Reauested:
Summary of Information:
Preparer:
James J. L. SteQmaier
Title: County Administrator
DNO
Attachments:
. Yes
I # 0001. 73
BOARD
MEETING
DATE
07/01/07
11/28/07
11/28/07
11/28/07
11/28/07
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
December 19, 2007
DESCRIPTION
FY2008 Actual Beginning Fund Balance
Schools: Appropriate transfer to Schools for use in
FY2008 for trailer purchases
Schools: Designate for non-recurring items in FY2009
County: Appropriate transfer to Parks CIP for
FY2008 land purchase
County: designate for non-recurring items in FY2009
*Includes $2,550,000 approved by Board on 11/28/07
designated for ending 06/30/09 fund balance.
AMOUNT
($571,000)
($4,092,800)
($145,000)
($6,900,500)
BALANCE
$65,204,300 *
$64,633,300
$60,540,500
$60,395,500
$53,495,000 *
OOO~l. 74
Board
Meeting
Date
6/30/2007
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
December 19, 2007
Description
Amount
FY07 Ending Balance
FOR FISCAL YEAR 2008 BEGINNING JULY 1, 2007
4/11/2007
4/11/2007
10/10/2007
FY08 Budgeted Addition
15,521,300
FY08 Capital Projects
(14,889,300)
Fire Logistics Facility, Phase II
(150,000)
Balance
$1,097,798
16,619,098
1,729,798
1,579,798
000175
Prepared by
Accounting Department
November 30,2007
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED AND EXECUTED
Outstanding
Date Original Date Balance
Began Description Amount Ends 11/30/07
04/99 Public Facility Lease - Juvenile Courts Project $16,100,000 11/19 $9,660,000
01/01 Certificates of Participation -
Building Construction, Expansion and Renovation;
Acquisition/Installation of Systems 13,725,000 11/21 8,210,000
03/03 Certificates of Participation - Building
Construction, Expansion and Renovation 6,100,000 11/23 4,820,000
03/04 Certificates of Participation - Building
Construction, Expansion and Renovation;
Acquisition/Installation of Systems 21,970,000 11/24 18,550,000
10/04 Cloverleaf Mall Redevelopment Project 9,225,000 10/08 9,225,000
11/04 School ArchivallRetrieval System Lease 21,639 01/08 2,520
12/04 Energy Improvements at County Facilities 1,519,567 12/17 1,383,317
12/04 Energy Improvements at School Facilities 427,633 12/10 306,953
05/05 Certificates of Participation - Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems 14,495,000 11/24 12,435,000
05/06 Certificates of Participation - Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems 11,960,000 11/24 10,350,000
08/07 Certificates of Participation - Building
Expansion/Renovation, Equipment
Acquisition 22~220~000 11/27 22~220~OOO
TOTAL APPROVED $117_763.839 $97_162_790
AND EXECUTED
PENDING EXECUTION
Approved
Description Amount
None
000j.77
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number: 9.C.
Subiect:
Report of Planning Commission Substantial Accord Determination for
Chesterfield County School Board (Case 08PD0172) for a Proposed Public
Facility (Expansion of a Public Elementary School) Located on the West Line
of Lee Street, South of River Road
County Administrator's Comments:
County Administrator: ad
()
Board Action ReQuested:
On November 20, 2007, the Planning Commission found Case 08PD0172 in
substantial accord with the Comprehensive Plan, as per the attached. (AYES:
Messrs: Gecker, Gulley, Bass, Li t ton and Wilson.) Staff recommends no
action.
Summary of Information:
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final.
Preparer:
Kirkland A. Turner
Title: Director of Plannina
Attachments:
. Yes
DNO
#
0001.78
September 18, 2007 CPC
SUBSTANTIAL ACCORD REVIEW
08PDO 172
Chesterfield County School Board
Matoaca Magisterial District
West line of Lee Street
REQUEST: Substantial accord determination for a proposed public facility (expansion of public
elementary school).
PROPOSED LAND USE:
Parking for an existing public school (Matoaca Elementary School) is planned;
however other school uses would also be permitted.
RECOMMENDA TION
Recommends approval for the following reasons:
A. The proposal complies with the recommendation of the Public Facilities Plan. Specifically, the
additional land will lessen the deficit in recommended acreage for the elementary school and
increase the amount of land available to meet school parking and program needs.
B. As conditioned, the facility meets the locational criteria for elementary schools and
development criteria of the Matoaca Village Core as suggested by the Comprehensive Plan.
CONDITIONS
1. Any outdoor recreational areas shall be located a minimum of forty (40) feet from all property
lines. A forty (40) foot buffer shall be provided along the perimeter of these recreational
facilities except where adjacent to any existing or proposed public roads. These buffers shall
conform to the requirements of the Zoning Ordinance for fifty (50) foot buffers. (P)
2. With the exception of requirements for recreational facilities, development shall conform to the
requirements of the Zoning Ordinance for Matoaca Village Core Commercial Areas. (P)
Providing a FIRST CHOICE community through excellence in public service
000179
GENERAL INFORMATION
Proiect Name:
Matoaca Elementary School Parking Expansion
Location:
West line of Lee Street, south of River Road. Tax IDs 778-608-5269 and 5480.
Existing Zoning:
R-7
Size:
2.9 acres
Existing Land Use:
Vacant single family dwelling
Adiacent Zoning and Land Use:
North, South and West - R-7; Single family residential or vacant
East - R-7; Public/semi-public (Matoaca Elementary School)
UTILITIES
Public Water and Wastewater Systems:
The public water and wastewater systems are available to serve this site with existing public
water and wastewater lines in Lee Street. While the proposed parking for the Matoaca
Elementary School will have no impact on use of the public water and wastewater systems,
connection to the public water and wastewater systems will be required for any future structure
built on the request site.
ENVIRONMENTAL
Drainage and Erosion:
The property drains in two (2) directions: to Lee Street to the east and to the creek to the rear.
The water then drains through either the tributary to the rear or to the storm sewer in Lee Street
to the Appomattox River. There are no known on- or off-site drainage or erosion problems and
none are anticipated after development.
2
000:1.80
08PD0172-NOV20-CPC-RPT
PUBLIC FACILITIES
Fire Service:
The Ettrick Fire Station 12 and Ettrick Matoaca Volunteer Rescue Squad currently provide frre
protection and emergency medical service. This request will have a minimal impact fire and
EMS.
Transportation:
This request will not limit development to a specific use; therefore, it is difficult to anticipate
traffic generation. School Administration is planning to construct a parking lot for the
elementary school on the property. The proposed parking lot will have a minimal impact on the
existing transportation network. School Administration may need to construct a sidewalk along
part of Lee Street in conjunction with the construction of the parking lot to facilitate pedestrians
traveling from the parking lot to the school. The need for sidewalks will be evaluated and
specific recommendations provided at time of site plan review.
LAND USE
Comprehensive Plan:
Lies within the boundaries of the Matoaca Village Plan which suggests the property is
appropriate for residential use of 1.5 units per acre or less. The property is within the village
core of the Plan where public schools and a mix of other residential, civic, religious and
commercial uses help define the socia-economic activity of the village.
The Public Facilities Plan, an element of the ComtJrehensive Plan, provides guidance regarding
anticipated needs for public facilities such as schools to best serve the County's growing
population and makes recommendations for their locations and timing.
Based on evaluations of attendance, convenience, facility capacities, population growth
projections and trends, and enrollment projections, the Public Facilities Plan recommends a
need for expanded and new elementary school facilities between 2003 and 2022. The Plan
recommends that priority be given to expanding and renovating existing facilities to relieve
overcrowding and respond to new growth.
The Public Facilities Plan suggests that elementary schools should be between twenty (20) and
thirty (30) acres. The existing Matoaca Elementary School site is 7.4 acres.Approval of this
request would increase the site to 10.3 acres.
As conditioned, the request meets the Iocational criteria of the Plan. The Plan provides that
elementary schools may be located within residential neighborhoods and that the site should be
designed so as to minimize impacts of the recreational areas on adjacent residences.
3
, 000181
08PD0172-NOV20-CPC-RPT
Area Development Trends:
Area properties are zoned for and occupied by residential use, public/semi-public use (Matoaca
Elementary School) or are vacant.
Site Design:
As previously noted, the request property lies within the Matoaca Village Core of the Matoaca
Village Plan. The Plan suggests that new development and re-development within this village
core should be modeled on the scale, site characteristics, architecture and pattern of
development that predominate within the village core. Therefore, Condition 2 is recommended
to require school development to comply with the Zoning Ordinance standards for Matoaca
Village Core Commercial Areas. (P)
Condition 1 is recommended to provide additional setbacks and buffers for any outdoor
recreational areas such as outdoor play fields and courts. This recommended condition deviates
from the standard requirements due to the location in a village district.
CONCLUSIONS
The proposed expanded public elementary school satisfies the criteria of location, character and extent
as specified in the Code of Virginia. Specifically, the additional land proposed for expansion of
Matoaca Elementary School will help lessen the deficit in recommended acreage for the elementary
school and increase the amount of land available to meet school parking and program needs.
As conditioned, the facility meets locational criteria for elementary schools as suggested by the Plan
and the development standards for the Matoaca Village Core.
Given these considerations, approval of this request is recommended.
4
000j.82
08PD0172-NOV20-CPC-RPT
December 19, 2007
Speaker's List
Afternoon Session
1. Mr. Cliff Bickford
2.
3.
4.
5.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number: 14.A.
Subiect:
Resolution Recognizing Mr. Travis A. Elder I Troop 2877, Sponsored by
Chester Presbyterian Church, Upon Attaining Rank of Eagle Scout
County Administrator's Comments:
Board Action Reauested:
County Administrator:
Adoption of the attached resolution.
Summary of Information:
Staff has received a request for the Board to adopt a resolution
recognizing Mr. Travis A. Elder, Troop 2854, upon attaining the rank of
Eagle Scout. Mr. Elder will be present at the meeting, accompanied by
members of his family, to accept the resolution.
Preparer:
Janice Blakley
Title:
Clerk to the Board
Attachments:
. Yes
DNO
I~00:1B4
RECOGNIZING MR. TRAVIS AARON ELDER UPON ATTAINING
THE RANK OF EAGLE SCOUT
WHEREAS, the Boy Scouts of America was incorporated by Mr. William
D. Boyce on February 8, 1910, and was chartered by Congress in 1916;
and
WHEREAS, the Boy Scouts of America was founded to build character,
provide citizenship training and promote physical fitness; and
WHEREAS, after earning at least twenty-one merit badges in a wide
variety of skills including leadership, service and outdoor life,
serving in a leadership position in a troop, carrying out a service
project beneficial to his community, being active in the troop,
demonstrating Scout spirit, and living up to the Scout Oath and Law;
and
WHEREAS, Mr. Travis Aaron Elder, Troop 2877, sponsored by Chester
Presbyterian Church, has accomplish'ed those high standards of
commitment and has reached the long-sought goal of Eagle Scout, which
is earned by only four percent of those individuals entering the
Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning the
lessons of responsible citizenship, and endeavoring to prepare himself
for a role as a leader in society, Travis has distinguished himself as
a member of a new generation of prepared young citizens of whom we can
all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 19th day of December 2007, publicly recognizes Mr.
Travis Aaron Elder, extends congratulations on his attainment of Eagle
Scout, and acknowledges the good fortune of the county to have such an
outstanding young man as one of its citizens.
000:1.85
.~
'~ff~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date:
December 19,2007 Item Number: 14.B.
Subiect:
Resolution Recognizing the Thomas Dale High School Boys Varsity Volleyball
Team as State Champions
County Administrator's Comments:
County Administrator:
Qj
7J
Board Action ReQuested:
The Honorable R. M. "Dickie" King, Jr. has requested that the Board of
Supervisors commend and recognize the Thomas Dale Knights Boys Volleyball
Team for their superior achievement and representation of Chesterfield County
and its residents.
Summary of Information:
The Thomas Dale Knights Boys Volleyball Team completed the 2007 season with a
26-0 record, winning the Central District Regular Season Championship and the
Central Region Championship and was the State AAA Champions.
Preparer: Michael S. Golden
Title: Director-Parks and Recreation
Attachments: .
DNO
. Yes
1#000:1.86
RECOGNIZING THE THOMAS DALE HIGH SCHOOL BOYS VARSITY VOLLEYBALL TEAM AS
STATE CHAMPIONS
WHEREAS, participation in high school sports has long been an integral
part of Chesterfield County's educational, physical and emotional development
for students; and
WHEREAS, Mr. Michael Walker, coach of the Thomas Dale High School
Varsity Boys Volleyball Team completed his seventh year as Head Coach and was
named Central District and Central Region District Coach of the Year; and
WHEREAS, under Mr. Walker and his staff's guidance and direction, the
2007 Thomas Dale Knights finished the season with an overall record of 26 -
0; and
WHEREAS, the Thomas Dale Knights were Central District Regular Season
Champions; and
WHEREAS, the Thomas Dale Knights were Central Region Champions; and
WHEREAS, the Thomas Dale Knights were the State ~ Boys Volleyball
Champions.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 19th day of December 2007, publicly recognizes the Thomas
Dale High School Boys Varsity Volleyball Team for its outstanding
representation of Chesterfield County.
AND, BE IT FURTHER RESOLVED that the Board of Supervisors, on behalf of
the citizens of Chesterfield County, does hereby commend the 2007 Thomas Dale
Knights for their commi tment to excellence and sportsmanship and hereby
express their best wishes for continued success.
000:1.87
B~~
~ ,.
I I II
\~- - ~- '..:j, N
~fP
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19, 2007
Item Number: 14.C.
Subject:
Reso~ution Recognizing The Honorable Donald D. Sowder for His Service. on the
Chesterfield County Board of Supervisors
County Administrator's Comments:
County Administrator:
C~
()
Board Action Reauested:
Adoption of the attached resolution
Summary of Information:
The Board is requested to adopt the attached resolution in recognition of The
Honorable Donald D. Sowder's service as a member of the Chesterfield County
Board of Supervisors.
Preparer:
Janice Blakley
Title: Clerk to the Board of Supervisors
Attachments:
. Yes
DNO
# 000:1.08
RECOGNIZING THE HONORABLE DONALD D. SOWDER FOR HIS DISTINGUISHED
SERVICE ON THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS
WHEREAS, Mr. Donald D. Sowder was elected to the Chesterfield
County Board of Supervisors, representing the Midlothian District,
beginning in November 2006 and serving until December 2007; and
WHEREAS, during Mr. Sowder's tenure on the Board of Supervisors,
the county maintained its AAA bond ratings from all three major bond
rating agencies; and
WHEREAS, successes during Mr. Sowder's service on the Board include
approval of the Watkins Centre Development, which will provide an
estimated $11 million annually in additional county revenue, upon
completion; reduction of the county's real estate tax rate and continued
expansion of real estate tax relief for the elderly and disabled;
initiation of an application to rezone the Cloverleaf Mall redevelopment
site; establishment of the Cedar Crest Sewer Assessment District; and
extraordinary 2007 historical celebrations; and
WHEREAS, while serving as a Board member, Mr. Sowder hosted a
number of community meetings, opening the lines of communication with
Midlothian District citizens; and
WHEREAS, Mr. Sowder supported streetlight installations, Parks and
Recreation improvements, community events and a variety of other
quality-of-life improvements in the Midlothian District; and
WHEREAS, Mr. Sowder also supported the Watkins and Magnolia Green
Community Development Authorities, which will provide for transportation
improvements in critical areas within the county; and
WHEREAS, 12 economic development projects were announced during Mr.
Sowder's term on the Board, including RCA-PAC and Village Bank
Headquarters in the Midlothian District; and
WHEREAS, more than $37 million in investment and 366 new jobs have
been announced since Mr. Sowder's election to the Board; and
WHEREAS, transportation projects completed during Mr. Sowder's term
include Bon Air sidewalks and streetlights and the widening of Woolridge
Road from Charter Colony to Coalfield Road; and
WHEREAS, in addition to serving the county, Mr. Sowder also lent
his expertise to the Richmond Regional Planning District Commission,
Richmond Metropolitan Transportation Planning Organization, Richmond
Metropolitan Convention and Visitors Bureau, and the Maymont Foundation.
OOOj.89
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 19th day of December 2007, publicly recognizes and
applauds the outstanding efforts displayed by The Honorable Donald D.
Sowder during service as a member of the Board of Supervisors; extends
sincere appreciation, on behalf of the citizens of Chesterfield County,
for his selfless and dedicated public service; and offers best wishes
for continued success in his future endeavors.
000190
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19, 2007
Item Number: 14.0.
Subject:
Resolution Recognizing The Honorable R. M. "Dickie" King, Jr. for His Service
on the Chesterfield County Board of Supervisors
County Administrator's Comments:
County Administrator:
Board Action Reauested:
Adoption of the attached resolution
Summary of Information:
The Board is requested to adopt the attached resolution in recognition of The
Honorable R. M. "Dickie" King, Jr.'s service as a member of the Chesterfield
County Board of Supervisors.
Preparer:
Janice Blaklev
Title: Clerk to the Board of Supervisors
Attachments:
. Yes
DNO
#
000j.91
RECOGNIZING THE HONORABLE R. M. "DICKIE" KING, JR. FOR HIS
DISTINGUISHED SERVICE ON THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS
WHEREAS, Mr. R. M. "Dickie" King, Jr. was elected to the
Chesterf ield County Board of Supervisors, representing the Bermuda
District, beginning in January 2004 and serving until December 2007; and
WHEREAS, after completing his freshman year on the Board of
Supervisors, Mr. King was elected to serve as vice-chairman in 2005 and
as chairman in 2006; and
WHEREAS/ as chairman, Mr. King led the Board in adopting a public
comment period during Board meetings, further making Chesterfield County
open and accessible to its citizens; and
WHEREAS, during Mr.
maintained its AAA bond
agencies; and
King's
ratings
tenure on the
from all three
Board,
major
the
bond
county
rating
WHEREAS, a strong advocate for the business community in
Chesterfield County, Mr. King supported adjustments to BPOL rates and
thresholds, enhancements to the county's Enterprise Zone program and the
creation of sub- zones, and a new incentive for business tangible
personal property, and the largest private investment ever in the
history of Chesterfield County occurred when Northrop Grumman decided to
locate in the Meadowville Technology Park; and
WHEREAS, a former special police officer, Mr. King has been an avid
supporter of the county's public safety departments, attending every
public safety event, where he provided words of encouragement and.
support to new recruits, and at Mr. King's suggestion, a joint cadet
safety camp was held for youths ages 10-12, by Chesterfield Fire and EMS
and the Chesterfield Police Department, and the program has expanded
over the last two years to include the Chesterfield County Sheriff's
Office as well; and
WHEREAS, Mr. King initiated a transportation summit during his
chairmanship, which resulted in the consideration of various
transportation initiatives to address road needs in the county; and
WHEREAS, during Mr. King's term on the Board, improvements were
made at the intersections of Dundas/Strathmore and Chester/Kingsdale
roads, and the Chalkley Road safety proj ect and Meadowville access
projects were completed; and
WHEREAS, other successes during Mr. King's tenure include opening
of the new Chester House, a recovery facility for those with persistent
mental illness; dedication of the Lowe's Soccer Complex; a number of
improvements at Henricus Park; opening of the new county replacement
jail; reduction of the real estate tax rate and continued expansion of
000:2.92
real estate tax relief for the elderly and disabled; and approval of the
2004 bond referendum, to include a new elementary school and a new
middle school in the Bermuda District; and
WHEREAS, Chesterfield County enjoys a twinning relationship with
Grave sham , Kent, England, and it is noteworthy that during Mr. King's
term as chairman, he and other county officials journeyed to Grave sham ,
the burial site of Pocahontas, along with the chiefs of the eight
Virginia Indian tribes, which resulted in furthering relationships among
the Indian tribes, the Commonwealth of Virginia, and the United Kingdom;
and
WHEREAS, announcements of 59 economic development projects, more
than $883 million in investment, and more than 4,068 new jobs were
announced during Mr. King's term on the Board; and
WHEREAS, in addition to serving Chesterfield County, Mr. King also
lent his talents to the Richmond Regional Planning District Commission,
the Richmond Metropoli tan Transportation Planning -Organization, the
Capital Region Airport Commission, Crater Planning District Commission;
and
WHEREAS, as chairman of the Richmond Regional Planning District
Commission since July 2007, Mr. King led the members of the organization
in approving a list of priorities that will bring a greater sense of
direction, unity and cooperation to the Richmond region.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 19th day of December 2007, publicly recognizes and
applauds the outstanding efforts displayed by The Honorable R. M.
"Dickie" King, Jr. throughout his distinguished service as a member of
the Board of Supervisors; extends sincere appreciation, on behalf of the
citizens of Chesterfield County, for his selfless and dedicated public
service; and offers best wishes for continued success in his future
endeavors.
000193
IG~
(~~- -'. ,j!)i:
I~ '. ~iJ
~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19, 2007
Item Number: 14.~.
Subject:
Resolution Recognizing The Honorable Renny Bush Humphrey for Her Service on
the Chesterfield County Board of Supervisors
County Administrator's Comments:
County Administrator:
(iJ
()
Board Action ReQuested:
Adoption of. the attached resolution
Summary of Information:
The Board is requested to adopt the attached resolution in recognition of The
Honorable Renny Bush Humphrey's service on the Chesterfield County Board of
Supervisors.
Preparer:
Janice Blaklev
Title: Clerk to the Board of Supervisors
Attachments:
. Yes
DNO
#
Of)0:1~4
RECOGNIZING THE HONORABLE RENNY BUSH HUMPHREY FOR HER DISTINGUISHED
SERVICE ON THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS
WHEREAS, Mrs. Renny Bush Humphrey was elected to the
Chesterf ield County Board of Supervisors, representing the Matoaca
District, beginning. in January 1996 and serving continuously until
December 2007, winning re-election in 1999 and 2003; and
WHEREAS, Mrs. Humphrey became a history-maker
elected the first female Chairman of the Board of
1998, and she again served as chairman in 2001; and
when she was
Supervisors in
WHEREAS, during her tenure on the board, the county maintained
its AAA bond ratings from all three major bond rating agencies, and
the citizens supported a bond referendum in 1996 by the largest
majority in the history of the county, and also approved the 2004
bond referendum, enabling the county to continue to provide its
residents with an outstanding quality of life; and
WHEREAS, Mrs. Humphrey consistently demonstrated her endorsement
of the county's strategic goal, "to be the safest and most secure
community," through her stalwart support of the public safety
departments, and during her service on the Board, the county
dedicated a new state-of-the-art Emergency Communications Center, a
cri tically-needed replacement j ail, and the new Winterpock Fire/EMS
Station in her district; and
WHEREAS, in addition to supporting public safety, Mrs. Humphrey
was also passionate about the youths of the county through her
advocacy of the county's Infant and Child Prevention Program, support
of background checks for all youth coaches; the establishment ofa
Juvenile Drug Court Program, and funding of numerous initiatives to
benefit students and children throughout the county; and
WHEREAS, during her service on the board, Mrs. Humphrey strongly
supported actions to assist county residents, following the natural
disasters, Hurricane Isabel and Tropical Storm Gaston; and
WHEREAS, Mrs. Humphrey has always been known as a friend to
Virginia State University, lending her expertise when needed to
assist the university with the tremendous growth that has occurred
over the past several years; and
WHEREAS, other successes during Mrs. Humphrey's terms on the
Board include county-wide baseball/softball field improvements and
significant park improvements at all county park facilities;
reduction of the real estate tax rate and expansion of real estate
000:195
tax relief for the elderly and disabled; attracting new business
locations and expansions totaling more than $2 billion; announcing
206 economic development projects and more than 14,408 new jobs;
implementing EMS system enhancements through revenue recovery; the
long-awaited completion of Route 288; reconstruction of Nash Road;
the Halloway Road Sidewalk Project; supporting county reservists
called to serve in the war against global terrorism; opening of the
new Matoaca High School and the recent opening of Cosby High School,
as well as major maintenance projects at various schools throughout
the county; and
WHEREAS, other successes include adjusting. BPOL rates and
thresholds; eliminating the county's vehicle decal; widening of Hull
Street from Swift Creek to Winterpock; approval of the Watkins Centre
and Magnolia Green Community Development Authorities; and dedicating
the new Hull Street Police Precinct; and
WHEREAS, in addition to serving Chesterfield County, Mrs.
Humphrey also lent her talents to the Richmond Regional Planning
District Commission, Crater Planning District Commission and Tri-
Cities Metropolitan Transportation Planning Organization; and
WHEREAS, as Chairman of the Crater Planning District Commission,
Mrs. Humphrey played an integral role in the successful effort to
prevent closing of Fort Lee and Defense Supply Center Richmond
through the BRAC realignment process, which will result in
significant economic development opportunities for the region.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors, this 19th day of December 2007, publicly
recognizes and applauds the outstanding efforts displayed by The
Honorable Renny Bush Humphrey throughout her distinguished service as
a member of the Board of Supervisors; extends sincere appreciation,
on behalf of the citizens of Chesterfield County, for her selfless
and dedicated public service; and offers best wishes for continued
success in her future endeavors.
000196
I-~~
~ ,
IE
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: December 19,2007
Subject:
Page 1 of 1
Item Number: 14.F.
Resolution Recognizing The Honorable Kelly E. Miller for His Service on the
Chesterfield County Board of Supervisors and as the 2007 Chairman of the
Board of Supervisors
County Administrator's Comments:
Q6
u
Board Action ReQuested:
County Administrator:
Adoption of the attached resolution
Summary of Information:
The Board is requested to adopt the attached resolution in recognition of The
Honorable Kelly E. Miller's service on the Chesterfield County Board of
Supervisors.
Preparer:
Janice Blakley
Title: Clerk to the Board of Supervisors
Attachments:
. Yes
DNO
#
000:197
RECOGNIZING THE HONORABLE KELLY E. MILLER FOR HIS DISTINGUISHED
SERVICE ON THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS
WHEREAS, Mr. Kelly E. Miller was elected to the Chesterfield
County Board of Supervisors, representing the Dale District,
beginning in January 2000 and serving continuously until December
2007, after winning re-election to a second term in 2003; and
WHEREAS, Mr. Miller served as chairman in 2002 and 2004, and
will conclude his third year of leadership as Chairman of the Board
of Supervisors on December 31, 2007; and
WHEREAS, often described by others as a man of high integrity,
moral character and values, Mr. Miller led the efforts to install
Internet filtering on computers in county libraries and to implement
national background checks with finger printing for all youth
coaches, to aid in the protection of young people in our community,
and in 2006, the county received the designation as one of the 100
Best Communities for Young People by America's Promise - The Alliance
for Youth; and
WHEREAS, when the Meadowbrook High School Varsity Football Team
won the state championship in 2004, Mr. Miller supported and was
instrumental in fundraising efforts to provide rings to each of these
outstanding young athletes; and
WHEREAS, Mr. Miller ably led the county during the devastating
Tropical Storm Gaston, which inundated the area with torrential
downpours, creating life-threatening situations and requiring
numerous rescue efforts by the county's public safety personnel; and
WHEREAS, during his tenure on the Board, the county maintained
its AAA bond ratings from all three major bond rating agencies, and
Mr. Miller championed the county's number one strategic goal - "To be
exemplary stewards of the public trust and a model for excellence in
governmentfl; and
WHEREAS, other successes during Mr. Miller's terms on the Board
include opening of a critically-needed replacement jail; widening of
Chippenham Parkway from powhite Parkway to Jefferson Davis Highway;
reconstructing Salem Church Road; construction of the Chesterfield
County Police Memorial; reduction of the real estate tax rate and
expansion of real estate tax relief for the elderly and disabled;
attracting new business locations and expansions totaling more than
$1.5 billion; announcing more than 8,229 new jobs; implementing the
EMS system enhancements through revenue recovery; acquiring the
Stratton property for a natural resource-based park adjoining Falling
Ot)Oj.98
Creek; the long-awaited c,?mpletion of Route 288; supporting county
reservists called to serve in the war against global terrorism; and
approval of the 2004 bond referendum, which enabled the county to
continue to provide its residents with an outstanding quality of
life; and
WHEREAS, in addition to his strong support for public safety and
other divisions within the county, Mr. Miller was also very
supportive of the Chesterfield County Airport, recognizing it as a
tremendous economic engine for the county, and expansion of the
terminal and rehabilitation of the runway came to fruition during his
terms on the board; and
WHEREAS, Mr. Miller provided his expertise on the county's
Budget and Audit Committee, and as a dedicated member of the Social
Services Board throughout his tenure on the board, advocating for
children and the elderly as well as for the highest standards in
fiscal management; and
WHEREAS, Mr. Miller had an important role in shaping the
county's future through the Board's recent appointment of a new
County Administrator, the first change in more than 20 years, and a
new Police Chief; and
WHEREAS, in addition to serving Chesterfield County, Mr. Miller
also lent his talents to the Richmond Regional Planning District
Commission and the Capital Region Airport Commission.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors, this 19th day of December 2007, publicly
recognizes and applauds the untiring efforts displayed by The
Honorable Kelly E. Miller throughout his distinguished service as a
member of the Board of Supervisors; extends sincere appreciation, on
behalf of the citizens of Chesterfield County, for his selfless and
dedicated public service; and offers best wishes for many more years
of health, happiness and successful endeavors.
000:1~9
6l
~~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: December 19,2007
Item Number:
16.A.
Subiect:
Public Hearing to Consider the Tax Exemption Request of The Eppington
Foundation
County Administrator's Comments:
County Administrator:
~
(j
Board Action Reauested:
The Board of Supervisors is requested to consider adopting the attached
ordinance granting the tax exemption request of The Eppington Foundation.
Summary of Information:
Under Virginia law, real and personal property used for
charitable, patriotic, historical, benevolent, cultural or
playground purposes may be exempted from taxation by the
Supervisors.
religious,
park and
Board of
The Eppington Foundation, a historical, non-profit organization located in
Chesterf ield County, has requested a tax exemption on a 63 -acre parcel
(Parcel No. 709635067600000) adjacent to Eppington Foundation.
The Eppington Foundation owns and operates the historic Eppington Plantation,
which has been made a National Historic Landmark by the National Park
Service. In 2005, the Foundation began the process of acquiring additional
Preparer: Steven L. Micas
Title: County Attornev
0505:76856.2(77370.1)
Attachments:
. Yes
DNO
#
000200
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
land adjacent to and near the plantation site in order to protect the
plantation site against development encroachment and to protect the
property's view shed. For ~udgetary reasons, these acquisitions have been
limited to approximately 60 acres per year and will continue over a total of
six years. The Foundation is placing conservation easements on these
properties as they acquire them. The Foundation plans to incorporate these
property acquisitions into the entrance to the Plantation, which will insure
a scenic entrance way and a substantial buffer between the plantation site-
and future development.
Each year, the Foundation intends to request a tax exemption on the parcel
newly acquired during that year. In 2005, the Board approved a request from
Eppington for tax exemption for the first of the six parcels, and last year
the Board approved a request for the second of the six parcels (see the
property identified on the attached map). This year's tax exemption request
is for a parcel to the east of the si tes for which the exemptions have
already been granted (see the property identified as 14501 Eppes Falls Road) .
The location for the remaining three parcels is also shown on the map.
The 63-acre parcel for which the exemption is requested has an assessed value
of $184,800, leading to an annual tax of $1,792.56. This assessment is well
below the $5,000 cap for the granting of a real estate tax exemption pursuant
to the Board's policy. If the Board approves the exemption, staff recommends
capping the exemption at $5,000.
Staff has reviewed the Eppington Foundation's application and finds that it
is consistent with the policy established by the Board for granting tax
exemptions. Additionally, staff has reviewed the information which state law
requires the Board to consider before granting an exemption and finds that
the information is consistent with Eppington's status as a historical
organization that is eligible for the tax exemption. The criteria which the
Board must consider under state law, are attached.
O()0201
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
CRITERIA FOR CONSIDERING TAX EXEMPTION
REQUESTS UNDER STATE LAW
1. The Eppington Foundation is exempt from taxation pursuant to ~501 (c) of
the Internal Revenue Code.
2. The Eppington Foundation does not possess a current annual alcoholic
beverage license for serving alcoholic beverages for use on the
property, al though individuals who rent the Plantation for wedding
receptions may obtain an ABC license and serve alcoholic beverages
during the reception.
3. No director of the Foundation is paid any compensation for service to
the corporation and its salaries are not in excess of reasonable
salaries for services performed by the employees.
4. No part of the net earnings of the Foundation inures to the benefit of
any individual.
5. The Foundation provides services for the common good of the public.
6. The Foundation does not attempt to influence legislation or intervene in
any political campaign on behalf of any candidate for public office.
0505:76856.2(77370.1)
000202
Th
1
ti n
Eppin ton Foundation
14501 Ep F II Ro d
Tax Exemptions
a ined
Eppin n
~
it
~
t:
;
o
Q..
Q.
~
Chesterfield County Department of UtiUties
1110& eqmat 1.m3.J 'tet
AN ORDINANCE TO DESIGNATE REAL
PROPERTY OWNED BY EPPINGTON FOUNDATION
TO BE EXEMPT FROM PROPERTY TAXATION
WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after
January 1, 2003, authorizes localities to designate as exempt from local taxation the real or
personal property, or both, owned by a non-profit organization that uses such property for
religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground
purposes; and
WHEREAS, the County has received a request from the Eppington Foundation to
consider granting it a tax exemption for a specific piece of real property owned by it in
Chesterfield County and described as County Property Tax Parcel ID No. 709635067600000;
and
WHEREAS, in accordance with Va. Code, S58.1-3651 the Board has conducted a public
hearing and considered each of the questions required to be considered before adopting an
ordinance granting any such exemption; and
WHEREAS, the Board has determined that the Eppington Foundation meets the
requirement for the real property tax exemption that it has requested by reason of its being a non-
profit organization which uses the real property for which it is requesting the exemption for
historical purposes.
NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
1. The Eppington Foundation is hereby designated a historical organization within
the context of Section 6(A)(6) of Article X of the Constitution of Virginia.
2. The real property located in Chesterfield County owned by the Eppington
Foundation and described as County Property Tax Parcel ID No. 709635067600000 is used by
such organization exclusively for historical purposes on a non-profit basis as set forth in Section
1 of this ordinance and is hereby determined to be exempt from local taxation up to a maximum
amount of $5,000. This exemption shall be contingent on the continued use of the property in
accordance with the purpose for which the organization is designated as exempt in Section 1.
3. This real property tax exemption shall be effective as of January 1,2008.
4. This ordinance shall not be set out in the County Code but shall be kept on file in
the offices of the real estate assessor and commissioner of revenue.
5. This ordinance shall be in effect immediately upon its adoption.
0505:77370.1 000204
Your Community New.lpaper Since 1995
P.O. Box 1616. Midlothian, Virginia 23113. Phone: (804) 545-7500. Fax: (804) 744-3269. Email: news@chestertieldobserver.com 'lntemet: www.chesterfieldobserver.com
Client
Chesterfield County
Board of Supervisors
TAKE NOTICE
Take notice that the Board of Supervisors
of Chesterfield County, Virginia, at an
adjourned meeting on December 19, 2007,
at 6:30 p.m. in the County Public Meeting
Room at the Chesterfield Administration
Building, Rt. 10 and Lori Road, Chesterfield,
Virginia will hold a public hearing where
persons may appear and present their
views concerning:
The adoption of a resolution granting a real
estate tax exemption for The Eppington
Foundation. This organization is seeking
a tax exemption on a 63-acre parcel (Parcel
No. 709635067600000) adjacent to The
Eppington Foundation. The 63-acre parcel
for which the exemption is requested has
an assessed value of $184,800, leading to an
annual tax of approximately $1,792.56.
If further information is desired, please
contact the County Attorney's Office at
748-1491, between the hours of 8:30 a.m.
to 5:00 p.m., Monday through Friday.
The hearing is held at a public facility
designed to be accessible to persons with
disabilities. Any persons with questions
on the accessibility of the facility or need
for reasonable accommodations should
contact Janice Blakley, Clerk to the Board,
at 748-1200. Persons needing interpreter
services for the deaf must notify the Clerk
to the Board no later than Friday, December
14,2007.
ADVERTISING AFFIDAVIT
Description
Ad Size
Cost (per issue)
Eppington Foundation
1 col x 4"
$143.65
The Observer, Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 12/12/07
Sworn to and subscribed before me this
IQ+h
day of
~cet"Y"'\re("
, 2007.
~:?Y1d
Legal Affiant
My commission expires: November 30, 2010
Commission J.D. 7040138
(SEAL)
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Ii
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meetini Date: December 19,2007
Item Number:
16.B.
Subiect:
Public Hearing to Consider the Tax Exemption Request of Chesterfield
Alternatives, Incorporated
County Administrator's Comments:
County Administrator:
~
()
Board Action Reauested:
The Board of Supervisors is requested to consider the attached ordinance
granting the tax exemption request of Chesterfield Alternatives, Inc.
Summary of Information:
Under Virginia law, real and personal property used for religious,
charitable, patriotic, historical, benevolent, cultural, or park and
playground purposes may be exempted from taxation by the Board of
Supervisors. This year Chesterfield Alternatives, Inc. (UCAI"), a
benevolent, non-profit organization located in Chesterfield County, has
requested a tax exemption on a parcel located at 6301 Mockingbird Lane in
Dale Magisterial District and acquired in 2005 (Parcel No. 731673318700000).
CAI is a non-profit Virginia corporation created in 1986 to assist the
Community Services Board in integrating mentally handicapped people into the
community by operating group homes. CAI operates eight group homes for the
mentally handicapped in Chesterfield County. The group home for which CAI
Preparer: Steven L. Micas
Title: County Attornev
0505:76875.2(77373.1)
Attachments:
. Yes
DNa
#
000205
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
seeks this exemption will be used for adults with mental retardation. It
will be licensed by the Virginia Department of Mental Health, Mental
Retardation and Substance Abuse. Residential support services will be
provided by Chesterfield Community Services Board beginning in November 2007.
The parcel has an assessed value of $200,500. The annual real estate tax on
the parcel is $1,944.85. This is significantly below the $5,000 cap which
the Board's policy permits for the consideration of tax exemptions. If the
Board approves the exemption, staff recommends capping the exemption at
$5,000.
Staff has reviewed CAI's application and finds that it is consistent with the
policy established by the Board for granting tax exemptions. Additionally,
staff has reviewed the information which state law requires the Board to
consider before granting an exemption and finds that the information is
consistent with CAI's status as a benevolent organization that is eligible
for the tax exemption. The criteria which the Board must consider under
state law, are attached.
000206
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
CRITERIA FOR CONSIDERING TAX EXEMPTION
REQUESTS UNDER STATE LAW
1. CAI is exempt from taxation pursuant to ~501 (c) of the Internal Revenue
Code.
2. CAI does not possess a current annual alcoholic beverage license for
serving alcoholic beverages for use on either of the properties.
3 . No director of CAI is paid any compensation for service to the
corporation and its salaries are not in excess of reasonable salaries
for services performed by the employees.
4. No part of the net earnings of CAI inures to the benefit of any
individual
5. CAI provides services for the common good of the public.
6. CAI does not attempt to influence legislation or intervene in any
political campaign on behalf of any candidate for public office.
0505:76875.2(77373.1)
000207
H
Pointe
\V
ETCH
6301 ocki ngbi rd L n
"
\
ChestE!rf~ld County Department of UiiliUes
II~ ~q~at ~4~J ht
AN ORDINANCE TO DESIGNATE REAL
PROPERTY OWNED BY CHESTERFIELD ALTERNATIVES, INC.
TO BE EXEMPT FROM PROPERTY TAXATION
WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after
January 1, 2003, authorizes localities to designate as exempt from local taxation the real or
personal property, or both, owned by a non-profit organization that uses such property for
religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground
purposes; and
WHEREAS, the County has received a request from Chesterfield Alternatives, Inc. to
consider granting it a tax exemption for a specific piece of real property owned by it in
Chesterfield County and described as County Property Tax Parcel ID No. 731673318700000;
and
WHEREAS, in accordance with Va. Code, S58.1-3651 the Board has conducted a public
hearing and considered each of the questions required to be considered before adopting an
ordinance granting any such exemption; and
WHEREAS, the Board has determined that Chesterfield Alternatives, Inc. meets the
requirement for the real property tax exemption that it has requested by reason of its being a non-
profit organization which uses the real property for which it is requesting the exemption for
benevolent purposes.
NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
1. Chesterfield Alternatives, Inc. is hereby designated a benevolent organization
within the context of Section 6(A)(6) of Article X of the Constitution of Virginia.
2. The real property located in Chesterfield County owned by Chesterfield
Alternatives, Inc. and described as County Property Tax Parcel ID No. 731673318700000 is used
by such organization exclusively for benevolent purposes on a non-profit basis as set forth in
Section 1 of this ordinance and is hereby determined to be exempt from local taxation up to a
maximum amount of $5,000. This exemption shall be contingent on the continued use of the
property in accordance with the purpose for which the organization is designated as exempt in
Section 1.
3. This real property tax exemption shall be effective as of January 1, 2008.
4. This ordinance shall not be set out in the County Code but shall be kept on file in
the offices of the real estate assessor and commissioner of revenue.
5. This ordinance shall be in effect immediately upon its adoption.
0505 :77373.1
000209
Your Community Newspaper Since /995
P.O. Box 1616, Midlothian, Virginia 23113. Phone: (804) S45-750(). Fax: (804) 744-3269. Email: ncws@chcsterfieldobserver.com . Internet: www.chcsterfieldobscrvcr.com
Client
Chesterfield County
Board 0 f Supervisors
TAKE NOTICE
Take notice that the Board of Supervisors
of Chesterfiel,d County, Virginia, at an
adjourned meeting on December 19, 2007,
at 6:30 p.m. in the County Public Meeting
Room at the Chesterfield Administration
Building, Rt. 10 and Lori Road, Chesterfield,
Virginia will hold a public hearing where
persons may appear and present their
views concerning:
The adoption of a resolution granting a
real estate tax exemption for Chesterfield
Alternatives, Incorporated. This
organization is seeking the exemption on
a parcel located at 6301 Mockinld>ird Lane
in Dale Magisterial District and acquired
in 2005 (Parcel No. 731673318700000).
The parcel is assessed at $200,500 and has
an annual real estate tax assessment of
approximately $1,944.85.
If further information is desired, please
contact the County Attorney's Office at
748-1491, between the hours of 8:30 a.m.
to 5:00 p.m., Monday through Friday.
The hearing is held at a public facility
d~si~~d to be accessible to persons with
disabilities. Any persons WIth questions
on the accessibility of the facility or need
for reasonable accommodations should
contact Janice Blakley, Clerk to the Board,
at 748-1200. Persons needing interpreter
services for the deaf must notify the Clerk
to the Board no later than Friday, December
14,2007.
ADVERTISING AFFIDAVIT
Description
Ad Size
Cost (per issue)
Alternatives Tax
1 col x 4"
$143.65
The Observer, Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 12/12/07
Sworn to and subscribed before me this
I~+-h
day of
'"Decernr:er
,2007.
t1J rt;UJ;:[
Legal Affiant Joanna
My commission expires: November 30,2010
Commission J.D. 7040138
(SEAL)
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.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: December 19, 2007
Item Number:
16.C.
Subiect:
Public Hearing to Consider the Tax Exemption Request of Patient Services,
Incorporated
County Administrator's Comments:
County Administrator:
~~
U
Board Action Reauested:
The Board of Supervisors is requested to consider the attached ordinance
granting the tax exemption request of Patient Services, Inc.
Summary of Information:
Under Virginia law, real and personal property used for chari table and
benevolent purposes may be classified as exempt from taxation by the Board of
Supervisors. This year Patient Services, Inc., a benevolent, non-profit
organization with an office in Chesterfield County, has requested a tax
exemption for a 1.037-acre parcel (Parcel No. 731687113600000), a 1.003-acre
parcel (Parcel No. 730687527000000), and a 1.247-acre parcel (Parcel No.
730687964700000). Maps of the parcels are attached.
Patient Services, Inc. is a benevolent, non-profit Virginia corporation
incorporated in 1991, which was developed to support persons with specific
chronic medical illnesses by assisting them with health insurance premiums
and pharmacy co-payments in order to help improve their quality of life.
They are seeking exemption for their offices, which are located on the three
parcels, which are at 3104 and 3106 East Boundary Court, Midlothian, and
Preparer:
Steven L. Micas
Title: County Attornev
0505:76991.2(77377.1)
Attachments:
. Yes
DNO
#
00021.0
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
13541 East Boundary Road as part of the Brandermill Trade Center. The 1.037-
acre parcel (Parcel No. 731687113600000) is assessed at $365,400, leading to
an annual real estate tax of approximately $3, 544 .38 . The 1 .003 -acre
parcel(Parcel No. 730687527000000) is assessed at $704,400, leading to an
annual tax of $6,832.68. The 1.247-acre parcel (Parcel No. 730687964700000)
is assessed at $1,354, 100, leading to an annual tax of $13, 134 .77 . The
collective amount of the assessment, $23,511.83 exceeds the $5,000 cap which
the Board's policy permits for the consideration of tax exemptions.
Accordingly, to consider this request above $5,000, the Board would have to
waive its policy by unanimous vote.
Staff has reviewed the information which state law requires the Board to
consider before granting an exempt~on and finds that the information is
consistent with Patient Services, Inc.'s status as a benevolent, non-profit
organization that is eligible for the tax exemption. The criteria which the
Board must consider under state law are attached.
Staff recommends that the Board only consider this request in an amount not
to exceed $5,000.
000211.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
CRITERIA FOR CONSIDERING TAX EXEMPTION
REQUESTS UNDER STATE LAW
1. Patient Services, Inc. is exempt from taxation pursuant to ~501(c)
of the Internal Revenue Code;
2. Patient Services, Inc. does not possess a current annual alcoholic
beverage license for serving alcoholic beverages for use on the property;
3. No director of Patient Services, Inc. is paid any compensation for
service to the corporation and its salaries are not in excess of reasonable
salaries for services performed by the employees;
4. No part of the net earnings of Patient Services, Inc. inures to the
benefit of any individual;
5. Patient Services, Inc. provide services for the common good of the
public; and
6. Patient Services, Inc. does not attempt to influence legislation or
intervene in any political campaign on behalf of any candidate for public
office.
0505:76991.2(77377.1)
00021.2
H
Inc.
Ie
N
Chesterfield County Department of Uiiliie;i;
w
1 hel H'8~Ft :.:geJ '; 1l~ t
AN ORDINANCE TO DESIGNATE REAL
PROPERTY OWNED BY PATIENT SERVICES, INC.
TO BE EXEMPT FROM PROPERTY TAXATION
WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after
January 1, 2003, authorizes localities to designate as exempt from local taxation the real or
personal property, or both, owned by a non-profit organization that uses such property for
religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground
purposes; and
WHEREAS, the County has received a request from Patient Services, Inc. to consider
granting it a tax exemption for three specific pieces of real property owned by it in Chesterfield
County and described as County Property Tax Parcel ID Nos. 731687113600000,
730687527000000, and 730687964700000 (the "Real Property"); and
WHEREAS, in accordance with Va. Code, 958.1-3651 the Board has conducted a public
hearing and considered each of the questions required to be considered before adopting an
ordinance granting any such exemption; and
WHEREAS, the Board has determined that Patient Services, Inc. meets the requirement
for the real property tax exemption that it has requested by reason of its being a non-profit
organization which uses the real property for which it is requesting the exemption for benevolent
purposes; and
WHEREAS, it is the policy of the Board to limit tax exemptions for real estate to a
maximum amount of $5,000.
NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
1. Patient Services, Inc. is hereby designated a benevolent organization within the
context of Section 6(A)(6) of Article X of the Constitution of Virginia.
2. The Real Property is used by Patient Services, Inc. exclusively for benevolent
purposes on a non-profit basis as set forth in Section 1 of this ordinance and is hereby
determined to be exempt from local taxation up to a maximum amount of $5,000. This
exemption shall be contingent on the continued use of the property in accordance with the
purpose for which the organization is designated as exempt in Section 1.
3. This real property tax exemption shall be effective as of January 1, 2008.
4. This ordinance shall not be set out in the County Code but shall be kept on file in
the offices of the real estate assessor and commissioner of revenue.
5. This ordinance shall be in effect immediately upon its adoption.
00021.4
0505 :77377.1
Your Community Newspaper Since 1995
P.O. Box 1616, Midlolhian, Virginia 23113 . Phone: (804) 545-7500 . Fax: (804) 744-3269 . Email: news@cbeslcrfiddobscrver.com . lnlemct: www.l'bcstcrfieldobscrvcr.wm
Client
Chesterfield County
Board of Supervisors
TAKE NOTICE
Take notice that the Board of Supervisors
of Chesterfield County, Virginia, at an
adjourned meeting on December 19,2007,
at 6:30 p.m. in the County Public Meeting
Room at the Chesterfield Administration
Building, Rt. 10 and Lori Road, Chesterfield,
Virginia will hold a public hearing where
persons may appear and present their
views' concerning:
The adoption of a resolution granting
a real estate tax exemption for Patient
Services, Incorporated. This organization
is seeking the exemption on three
parcels, a 1.037 acre parcel (Parcel No.
731687113600000), a 1.003 acre parcel
(Parcel No. 730681527000000), and a 1.247
acre parcel (Parcel No. 730687964700000)
located at 3104 and 3106 East Boundary
Court, Midlothian. The 1.037 acre parcel
(Parcel No. 731687113600000) is assessed
at $365,400, leading to an annual real estate
tax of approximately $3,544.38; the 1.003
acre parcel (Parcel No. 730687527000000)
is assessed at $704,400, leading to an annual
tax of $6,832.68; and the 1.247 acre parcel
(Parcel No. 730687964700000) is assessed
at $1,354,100, leading to an annual tax of
$13,134.77.
If further information is desired, please
contact the County Attorney's Office at
748-1491, between the hours of 8:30 a.m.
to 5:00 ,p.m., Monday through Friday.
The hearing is held at a public facility
designed to be accessible to persons with
disabilities. Any persons with questions
on the accessibility of the facility or need
for reasonable accommodations should
contact Janice Blakley, Clerk to the Board,
at 748-1200. Persons needing interpreter
services for the deaf must notify the Clerk
to the Board no later than Friday, December
14,2007.
ADVERTISING AFFIDAVIT
Description
Ad Size
Cost (per issue)
Patient Services
1 col x 5"
$188.65
The Observer, Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 12/12/07
Sworn to and subscribed before me this
IQ+h
day of
,2007.
My commission expires: November 30,2010
Commission J.D. 7040138
(SEAL)
B
~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: December 19,2007
Item Number:
16.0.
Subiect:
Public Hearing to Consider the Tax Exemption Request of Community Based
Services, Incorporated
County Administrator's Comments:
County Administrator:~
Board Action ReQuested:
The Board of Supervisors is requested to consider the attached ordinance
granting the tax exemption request of Community Based Services, Inc.
Summary of Information:
Under Virginia law, real and personal property used for religious,
charitable, patriotic, historical, benevolent, or cultural purposes may be
classified as exempt from taxation by the Board of Supervisors. This year
Community Based Services, Inc. ("CBSI"), a benevolent, non-profit
organization located in Chesterfield County, has requested a tax exemption on
a 0.346-acre parcel located at 5132 Gravelbrook Drive in Dale Magisterial
District and which it acquired in 2005 (Parcel No. 776687002900000). A map
of the parcel is attached.
CBSI provides residential support and services to adults with mental
retardation and other disabling conditions. The property for which CBSI is
requesting an exemption is being used as a residential group home for five
adults with a primary diagnosis of mental retardation. This property is the
Preparer:
Steven L. Micas
Title: County Attornev
0505:76858.2(77374.1)
Attachments:
. Yes
DNO
#
00021.5
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
primary residence for these five individuals.
The parcel has an assessed value of $233,700 and an annual real estate tax of
$2,266.89. This amount is significantly below the $5,000 cap which the
Board's policy permits for the consideration of tax exemptions. If the Board
approves the exemption, staff recommends capping the exemption at $5,000.
Staff has reviewed CBSI's application and finds that it is consistent with
the policy established by the Board for granting tax exemptions.
Additionally, staff has reviewed the information which state law requires the
Board to consider before granting an exemption and finds that the information
is consistent with CBS!' s status as a benevolent organization that is
eligible for the tax exemption. The criteria which the Board must consider
under state law are attached.
00021.6
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
CRITERIA FOR CONSIDERING TAX EXEMPTION
REQUESTS UNDER STATE LAW
1. Community Based Services, Inc. is exempt from taxation pursuant to
~501(c) of the Internal Revenue Code;
2. Community Based Services, Inc. does not possess a current annual
alcoholic beverage license for serving alcoholic beverages for use on the
property;
3. No director of Community Based Services, Inc. is paid any
compensation for service to the corporation and its salaries are not in
excess of reasonable salaries for services performed by the employees;
4 . No part of the net earnings of Communi ty Based Services, Inc.
inures to the benefit of any individual;
5. Community Based Services, Inc. provide services for the common good
of the public; and
6. Community Based Services, Inc. does not attempt to influence
legislation or intervene in any political campaign on behalf of any candidate
for public office.
0505:76858.2(77374.1)
00021.7
1
Gr
I r
~
Chesterfield County Department of UtiHties
\lid
s
1 IBC.
tlet
II
rl
"
AN ORDINANCE TO DESIGNATE REAL
PROPERTY OWNED BY COMMUNITY BASED SERVICES, INC.
TO BE EXEMPT FROM PROPERTY TAXATION
WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after
January 1, 2003, authorizes localities to designate as exempt from local taxation the real or
personal property, or both, owned by a non-profit organization that uses such property for
religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground
purposes; and
WHEREAS, the County has received a request from Community Based Services, Inc. to
consider granting it a tax exemption for a specific piece of real property owned by it in
Chesterfield County and described as County Property Tax Parcel ID No. 776687002900000;
and
WHEREAS, in accordance with Va. Code, S58.1-3651 the Board has conducted a public
hearing and considered each of the questions required to be considered before adopting an
ordinance granting any such exemption; and
WHEREAS, the Board has determined that Community Based Services, Inc. meets the
requirement for the real property tax exemption that it has requested by reason of its being a non-
profit organization which uses the real property for which it is requesting the exemption for
benevolent purposes.
NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
1. Community Based Services, Inc. is hereby designated a benevolent organization
within the context of Section 6(A)( 6) of Article X of the Constitution of Virginia.
2. The real property located in Chesterfield County owned by Community Based
Services, Inc. and described as County Property Tax Parcel ID No. 776687002900000 is used by
such organization exclusively for benevolent purposes on a non-profit basis as set forth in
Section 1 of this ordinance and is hereby determined to be exempt from local taxation up to a
maximum amount of $5,000. This exemption shall be contingent on the continued use of the
property in accordance with the purpose for which the organization is designated as exempt in
Section 1.
3. This real property tax exemption shall be effective as of January 1, 2008.
4. This ordinance shall not be set out in the County Code but shall be kept on file in
the offices of the real estate assessor and commissioner of revenue.
5. This ordinance shall be in effect immediately upon its adoption.
0505:77374.1 000219
Your Community Newspaper Since /995
P.O. Box 1616. Midlothian, Virginia 23113 . Phone: (804) 545-7500 . Fax: (804) 744-3269 . Ernail: news@chesterfieldobserver.com . Internet: www.chesterfieldobserver.colll
ADVERTISING AFFIDAVIT
Client
Chesterfield County
Board of Supervisors
TAKE NOTICE
Take notice that the Board of Supervisors
of Chesterfield County, Virginia, at an
adjourned meeting on December 19, 2007,
at 6:30 p.m. in the County Public Meeting
Room at the Chesterfield Administration
Building, Rt. 10 and Lori Road, Chesterfield,
Virginia will hold a public hearing where
persons may appear and present their
views concerning:
The adoption of a resolution granting a real
estate tax exemption for Community Based
Services, Incorporated. This organization
is seeking the exemption on a 0.346 parcel
located at 5132 Gravelbrook Drive in Dale
Magisterial District and which it acquired
in 2005 (Parcel No. 776687002900000).
The parcel is assessed at $233,700 and has
an annual real estate tax assessment of
approximately $2,266.89.
If further information is desired, please
contact the County Attorney's Office at
748-1491, between the hours of 8:30 a.m.
to 5:00 p.m., Monday through Friday.
The hearing is held at a public facility
d~si~~~ to be accessible to persons with
disabilIties. Any persons Wlth questions
on the accessibility of the facility or need
for reasonable accommodations should
contact Janice Blakley, Clerk to the Board,
at 748-1200. Persons needing interpreter
services for the deaf must notify the Clerk
to the Board no later than Friday, December
14,2007.
Description
Ad Size
Cost (per issue)
Community Based
1 col x 4"
$143.65
The Observer, Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 12/12/07
Sworn to and subscribed before me this
102 i-h
day of
_Decerv1ber
,2007.
t2e~
My commission expires: November 30,2010
Commission I.D. 7040138
(SEAL)
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meetin~ Date: December 19, 2007
Item Number:
16.E.
Subiect:
Public Hearing to Consider the Tax Exemption Request of Johns Foundation
County Administrator's Comments:
County Administrator:
c1J
u
Board Action Reauested:
The Board of Supervisors is requested to consider the attached ordinance
granting the tax exemption request of Johns Foundation.
Summary of Information:
Under Virginia law, real and personal property used for charitable,
patriotic, historical, benevolent, or cultural purposes may be exempted from
taxation by the Board of Supervisors. This year Johns Foundation, a
benevolent, non-profit organization located in Chesterfield County, has
requested a tax exemption on furniture and fixtures located at the Hawthorne
Cancer Resource Center at 1459 Johnston-Willis Drive in Midlothian
Magisterial District.
Johns Foundation is a non-profit Virginia corporation created in 1988 to
provide assistance to cancer patients by providing grants, underwri ting
education for oncology professionals, and supporting the programs of the
Hawthorne Cancer Resource Center. All furniture and fixtures are located at
the Hawthorne Cancer Resource Center (nThe Hawthorne"). The Hawthorne is a
non-clinical environment where cancer patients and their families participate
Preparer: Steven L. Micas
Title: County Attornev
0505:76860.2(77375.1)
Attachments:
. Yes
DNO
#
000220
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
in educational, recreational and support activities. The personal property
tax on the furniture and fixtures for which Johns seeks this exemption is
approximately $500.00.
Staff has reviewed Johns Foundation's application and finds that it is
consistent with the policy established by the Board for granting tax
exemptions. Additionally, staff has reviewed the information which state law
requires the Board to consider before granting an exemption and finds that
the information is consistent with Johns Foundation status as a benevolent
organization that is eligible for the tax exemption. The criteria which the
Board must consider under state law, are attached.
000221
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
CRITERIA FOR CONSIDERING TAX EXEMPTION
REQUESTS UNDER STATE LAW
1. Johns Foundation is exempt from taxation pursuant to ~501 (c) of the
Internal Revenue Code.
2. Johns Foundation does not have an annual alcoholic beverage license.
3. The officers and directors of the Johns Foundation are volunteers and do
not receive any compensation. The one employee of the organization
receives a reasonable salary.
4. A significant portion of the Johns Foundation's earning are received by
donations, contributions, and local grants. The Johns Foundation gives
grants to needy cancer patients as a part of its Hope for Cancer
Patients Program. None of its net earnings inures to the benefit of any
individual.
5. The Johns Foundation provides a Cancer Resource Center for the community
and awards grants to needy cancer patients. We believe these services
are for the common good of the public.
6. The Johns Foundation is not involved in carrying on propaganda,
influencing legislation, or political campaigns.
7. The revenue impact to the locality and its taxpayers of exempting the
property of the Johns Foundation from taxes is currently a loss of
approximately $500 per year in property taxes.
8. The Johns Foundations has not been informed by the governing body of any
other criteria, facts and circumstances that are deemed pertinent.
0505:76860.2(77375.1)
000222
AN ORDINANCE TO DESIGNATE THE PERSONAL
PROPERTY OWNED BY THE JOHNS FOUNDATION
TO BE EXEMPT FROM PROPERTY TAXATION
WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after
January 1, 2003, authorizes localities to designate as exempt from local taxation the real or
personal. property, or both, owned by a non-profit organization that uses such property for
religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground
purposes; and
WHEREAS, the County has received a request from the Johns Foundation to consider
granting it a tax exemption for personal property owned by it in Chesterfield County and located
at the Hawthorne Cancer Resource Center at 1459 Johnston-Willis Drive (the "Personal
Property); and
WHEREAS, in accordance with Va. Code, S58.1-3651 the Board has conducted a public
hearing and considered each of the questions required to be considered before adopting an
ordinance granting any such exemption; and
WHEREAS, the Board has determined that the Johns Foundation meets the requirement
for the personal property tax exemption that it has requested by reason of its being a non-profit
organization which uses the personal property for which it is requesting the exemption for
benevolent purposes.
NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
1. The Johns Foundation is hereby designated a benevolent organization within the
context of Section 6(A)(6) of Article X of the Constitution of Virginia.
2. The Personal Property is used by the Johns Foundation for benevolent purposes
on a non-profit basis as set forth in Section 1 of this ordinance and is hereby determined to be
exempt from local taxation. This exemption shall be contingent on the continued use of the
property in accordance with the purpose for which the organization is designated as exempt in
Section 1.
3. This personal property tax exemption shall be effective as of January 1, 2008.
4. This ordinance shall not be set out in the County Code but shall be kept on file in
the offices of the real estate assessor and commissioner of revenue.
5.
This ordinance shall be in effect immediately upon its adoption.
0505:77375.1
0002Z3
Your Community Newspaper Since /995
P.O. Box 1616. Midlothian, Virginia 23113 . Phone: (804) 545-750() . Fax: (804) 744-3269 . Email: news@chesterfieldobserver.com . Intemet: www.cheslcrfieldobscrver.com
Client
Chesterfield County
Board of Supervisors
TAKE NOTICE
Take notice that the Board of Supervisors
of Chesterfield County, Virginia, at an
adjourned meeting on December 19, 2007,
at 6:30 p.m. in the County Public Meeting
Room at the Chesterfield Administration
Building, Rt. 10 and Lori Road, Chesterfield,
Virginia will hold a public hearing where
persons may appear and present their
views concerning:
The adoption of a resolution granting a
personal property tax exemption for Johns
Foundation. This organization is seeking
the exemption for furniture and fixtures
located at the Hawthorne Cancer Resource
Center. The personal property tax on the
furniture and fixtures is approximately
$500.
If further information is desired, please
contact the County Attorney's Office at
748-1491, between the hours of 8:30 a.m.
to 5:00 p.m., Monday through Friday.
The hearing is held at a public facility
designed to be accessible to persons with
disabilities. Any persons with questions
on the accessibility of the facility or need
for reasonable accommodations should
contact Janice Blakley, Clerk to the Board,
at 748-1200. Persons needing interpreter
services for the deaf milst notify the Clerk
to the Board no later than Friday, December
14, 2007.
ADVERTISING AFFIDAVIT
Description
Ad Size
Cost (per issue)
Johns Foundation
1 col x 4"
$143.65
The Observer, Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 12/12/07
Sworn to and subscribed before me this
IcQ+h
day of
T:ecerv--beY ,2007.
at ;1;JJj;j
Legal Affiant JO~bliC
My commission expires: November 30, 20 10
Commission J.D. 7040138
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meetini Date: December 19,2007
Item Number:
16.F.
Subiect:
Public Hearing to Consider the Tax Exemption Request of Richmond Goodwill
Industries, Incorporated
County Administrator's Comments:
County Administrator: ~
Board Action Reauested:
The Board of Supervisors is requested to consider the attached ordinance
granting the tax exemption request of Richmond Goodwill Industries, Inc.
Summary of Information:
Under virginia law r real and personal property used for chari table and
benevolent purposes may be classified as exempt from taxation by the Board of
Supervisors. This year Richmond Goodwill Industries, Ine. ("RGI"), a
benevolent, non-profit organization with an office in Chesterfield County,
has requested a tax exemption for a 2.062-acre parcel (Parcel No.
739709205300000), located at 1211 Alverser Drive. A map of the parcel is
attached.
RGI is a benevolent, and charitable, non-profit Virginia corporation, which
was developed to help people with obstacles to employment achieve the highest
possible degree of economic and personal independence. The parcel is
assessed at $1,741,300, leading to an annual real estate tax of $16,890.61.
The assessment exceeds the $5,000 cap which the Board's policy permits for
the consideration of tax exemptions. Accordingly, to consider this request
Preparer:
Steven L. Micas
Title: County Attornev
0505:77076.2(77376.1)
Attachments:
. Yes
DNa
#
O..f\ 0 ")". 4
' ':'J 14:# A.I.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
above $5,000, the Board would have to waive its policy by unanimous vote.
Staff has reviewed the information which state law requires the Board to
consider before granting an exemption and finds that the information is
consistent with RGI's status as a benevolent, charitable, non-profit
organization that is eligible for the tax exemption. The criteria which the
Board must consider under state law are attached.
Staff recommends that the Board only consider this request in an amount not
to exceed $5,000.
0002~5
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
CRITERIA FOR CONSIDERING TAX EXEMPTION
REQUESTS UNDER STATE LAW
1. Richmond Goodwill Industries, Inc. is exempt from taxation pursuant
to ~501(c) of the Internal Revenue Code;
2 . Richmond Goodwill Industries, Inc. does not possess a current
annual alcoholic beverage l~cense for serving alcoholic beverages for use on
the property;
3. No director of Patient Services, Inc. is paid any compensation for
service to the corporation and its salaries are not in excess of reasonable
salaries for services performed by the employees;
4. No part of the net earnings of Richmond Goodwill Industries, Inc.
inures to the benefit of any individual;
5. Richmond Goodwill Industries, Inc. provide services for the common
good of the public; and
6. Richmond Goodwill Industries, Inc. does not attempt to influence
legislation or intervene in any political campaign on behalf of any candidate
for public office.
0505:77076.2(77376.1)
0002~6
AN ORDINANCE TO DESIGNATE REAL
PROPERTY OWNED 'BY RICHMOND GOODWILL INDUSTRIES, INC.
TO BE EXEMPT FROM PROPERTY TAXATION
WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after
January 1, 2003, authorizes localities to designate as exempt from local taxation the real or
personal property, or both, owned by a non-profit organization that uses such property for
religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground
purposes; and
WHEREAS, the County has received a request from Richmond Goodwill Industries, Inc.
to consider granting it a tax exemption for a specific piece of real property owned by it in
Chesterfield County and described as County Property Tax Parcel ID No. 739709205300000;
and
WHEREAS, in accordance with Va. Code, 958.1-3651 the Board has conducted a public
hearing and considered each of the questions required to be considered before adopting an
ordinance granting any such exemption; and
WHEREAS, the Board has determined that Richmond Goodwill Industries, Inc. meets
the requirement for the real property tax exemption that it has requested by reason of its being a
non-profit organization which uses the real property for which it is requesting the exemption for
charitable and benevolent purposes;
WHEREAS, it is the policy of the Board to limit tax exemptions for real estate to a
maximum amount of$5,000.
NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
1. Richmond Goodwill Industries, Inc. is hereby designated a charitable and
benevolent organization within the context of Section 6(A)(6) of Article X of the Constitution of
Virginia.
2. The real property located in Chesterfield County owned by Richmond Goodwill
Industries, Inc. and described as County Property Tax Parcel ID No. 739709205300000 is used
by such organization exclusively for charitable and benevolent purposes on a non-profit basis as
set forth in Section 1 of this ordinance and is hereby determined to be exempt from local taxation
up to a maximum amount of $5,000. This exemption shall be contingent on the continued use of
the property in accordance with the purpose for which the organization is designated as exempt
in Section 1.
3. This real property tax exemption shall be effective as of January 1, 2008.
4. This ordinance shall not be set out in the County Code but shall be kept on file in
the offices of the real estate assessor and commissioner of revenue.
0505:77376.1
000228
5.
0505:77376.1
This ordinance shall be in effect immediately upon its adoption.
000229
Your Community Newspaper Since 1995
P.O. Box 1616. Midlothian, Virginia 23113 . Phone: (804) 545-7500 . Fax: (804) 744-3269 . Email: news@ebestertieIdobscrver.com . Internet: www.cbcstcrtieldobserver.com
Client
Chesterfield County
Board of Supervisors
TAKE NOTICE
Take notice that the Board of Supervisors
of Chesterfield County. Virginia, at an
adjourned meeting on December 19,2007,
at 6:30 p.m. in the County Public Meeting
Room at the Chesterfield Administration
Building, Rt.l 0 and Lori Road, Chesterfield,
Virginia will hold a public hearing where
persons may appear and present their
views concerning:
The adoption of a resolution granting a
real estate tax exemption for Richmond
Goodwill Industries, Incorporated. This
organization is seeking the exemption on
a parcel located 1211 Alverser Drive in
Midlothian Magisterial District (Parcel No.
7397092053000(0). The parcel is assessed at
$"1,741,300 and has an annual real estate tax
assessment of approximately $16,890.61.
If further information is desired, please
contact the County Attorney's Office at
748-1491, between the hours of 8:30 a.m.
to 5:00 p.m., Monday through Friday.
The hearing is held at a public facility
d~sig~~~ to be accessible to persons with
disabilities. Any persons with questions
on the accessibility of the facility or need
for reasonable accommodations should
contact Janice Blakley, Clerk to the Board,
at 7~8-1200. Persons needing interpreter
semces for the deaf must notify the Clerk
to the Board no later than Friday, December
14,2007
ADVERTISING AFFIDA VIT
Description
Ad Size
Cost (per issue)
Goodwill Tax
1 col x 4"
$143.65
The Observer, Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 12/12/07
Sworn to and subscribed before me this
Id.+h
day of
Decevv-tr.,
t1Jo1~
Legal Affiant
,2007.
My commission expires: November 30,2010
Commission LD. 7040138
(SEAL)
I~
! l\~i
16
fL~lJ
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: December 19, 2007
Item Number:
16.G.
Subiect:
Public Hearing to Consider a Proposed Amendment to the Ordinance Creating the
Lower Magnolia Green Community Development Authority
County Administrator's Comments:
County Administrator: ~
Board Action Reauested:
Hold a public hearing to consider adoption of a proposed amendment to the
ordinance creating the Lower Magnolia Green Community Development Authority
( CDA)
Summary of Information:
On August 22, 2007 the Board of Supervisors adopted an ordinance to create
the Lower Magnolia Green CDA for the purpose of financing certain
transportation infrastructure improvements related to the Lower Magnolia
Green development.
On September 26, 2007 the Board adopted an ordinance establishing a special
assessment on property within the CDA District for the purpose of financing
the infrastructure improvements.
Bond counsel has advised that one parcel in the CDA District was incorrectly
identified both in the petition and the ordinance, which created the CDA. As
a result, the landowner has submitted an amendment to the petition
(Attachment A) .
Preparer: Francis M. Pitaro
Title: Actino Deputv County Administrator
Attachments:
. Yes
DNa
#
000230
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Summary of Information (continuedl
Corrective action requires the Board of Supervisors to hold a public hearing
and adopt a proposed amendment to the ordinance (Attachment B) .
On December 12, 2007 the Lower Magnolia Green Community Development Authority
approved a resolution approving an updated Special Assessment Roll, as well
as an Amended and Restated Declaration of Notice of Special Assessment.
0002~1
Attachment A
AMENDMENT TO PETITION DATED JUNE 22, 2007
FOR THE CREATION OF THE LOWER MAGNOLIA GREEN
COMMUNITY DEVELOPMENT AUTHORITY AND WAIVER
The undersigned Petitioner submitted a Petition for the Creation of the Lower Magnolia
Green Community Development Authority, dated June 22, 2007 (the "Petition"). Subsequent to
the submission of the Petition, and pursuant to paragraph 2A of the Petition, the Golf Course
Land (as defined in the Petition) was withdrawn from the Lower Magnolia Green Community
Development Authority (the "CDA") by the Board of Supervisors of Chesterfield County,
Virginia (the "Board") at the request of the Petitioner. The remaining parcels of real property
embraced by the CDA have been assigned new tax map parcel numbers. In the Petition and in
the Ordinance Creating the Lower Magnolia Green Community Development Authority, adopted
on August 22, 2007 (the "Ordinance") one of the tax parcels was described by erroneous tax map
parcel number. Petitioner hereby seeks to update and correct the description of the tax parcels in
the CDA to reflect the new parcels numbers by amending the Petition as follows:
Exhibit A to the Petition is amended by substituting the attached Description of
Community Development Authority District Boundaries.
The Board is respectfully requested to amend the Ordinance to include the changes
described above.
To the extent the provisions of Virginia Code Section 15.2-5156B applies to this
amendment the undersigned, as sole petitioning landowner, waives mailing of the proposed
amendment to the Ordinance, notice of the adoption of such amendment and the 30 day period
referred to in Section 15.2-5156B.
Respectfully submitted,
PETITIONER:
MAGNOLIA GREEN DEVELOPMENT, LLC,
a Virginia limited liability company
By: MAGNOLIA GREEN DEVELOPMENT
MEMBER, LLC, a Virginia limited liability
company, Manager
By: MAGNOLIA GREEN DEVELOPMENT
HOLDINGS, LLC, a Virginia limited liability
company, Manager
By: RA YKAT, INC., a Virginia corporation,
Manager
By:
Raymond L. Zimmerman, President
Dated: November _,2007
\4782836.4
000232
EXHIBIT A
DESCRIPTION OF COMMUNITY DEVELOPMENT AUTHORITY
DISTRICT BOUNDARIES
All those certain parcels of land lying and being in Chesterfield County, Virginia, and being
designated as follows:
Tax Map Parcel Number Owner Acrea2e
704-672-1535 Magnolia Green Development, LLC 1,428.184
702-667-9566 Magnolia Green Development, LLC 122.733
698-668-4584 Magnolia Green Development, LLC 105.167
000233
Attachment B
AN ORDINANCE AMENDING THE ORDINANCE CREATING THE
LOWER MAGNOLIA GREEN COMMUNITY DEVELOPMENT AUTHORITY
IN ORDER TO UPDATE AND CORRECT THE DESCRIPTION OF
THE COMMUNITY DEVELOPMENT AUTHORITY DISTRICT
WHEREAS, the Board of Supervisors of the County of Chesterfield, Virginia (the
"Board of Supervisors") authorized the creation of the Lower Magnolia Green Community
Development Authority (the "CDA") by ordinance entitled "An Ordinance to Amend the Code of
the County of Chesterfield, 1997, as amended, by adding Chapter 9, Article XVII, Sections 9-
240, 9-241, 9-242, 9-243, 9-244, 9-245, 9-246, 9-247, 9-248, and 9-249 Creating the Lower
Magnolia Green Community Development Authority", adopted August 22, 2007 (the
"Ordinance"); and
WHEREAS, Magnolia Green Development, LLC, as the owner of all of the land in the
CDA (the "Landowner") submitted a Petition, dated June 22, 2007 (the "Petition") requesting the
Board of Supervisors to create the CDA; and
WHEREAS, the Landowner has submitted an Amendment to Petition requesting that the
Ordinance be updated and corrected to reflect the updated and corrected tax map parcel numbers
of the real estate in the CDA after the withdrawal of the Golf Course Land (as defined in the
Petition); and
WHEREAS, a public hearing has been held on December 19, 2007 by the Board of
Supervisors on the adoption of this Ordinance and notice has been duly published in accordance
with the requirements of 9915.2-5104 and 15.2-5156 of the Code of Virginia of 1950, as
amended (the "Act");
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County
of Chesterfield, Virginia as follows:
1. Amendment of Ordinance. The Ordinance is hereby amended by substituting the
attached Legal Description for Exhibit A to the Ordinance.
2. Amended and Restated Articles of Incorporation. The County Administrator is
authorized and directed to execute and file Amended and Restated Articles of Incorporation with
the State Corporation Commission in substantially the form on file with the County
Administrator with such changes or corrections as the County Administrator may approve prior
to filing in order to reflect the corrected and updated tax parcels in the CDA.
3. Recordation of Ordinance. In accordance with Section 15.2-5157 of the Act, a
copy of this Ordinance, together with the Ordinance, shall be recorded in the land records of the
Clerk's Office of the Circuit Court of the County of Chesterfield for each tax map parcel in the
CDA District and the CDA District shall be noted on the land records of the County.
\4782870.3
O()O~:34
4. Effective Date. This Ordinance shall take effect immediately upon its adoption.
Adopted at a regular meeting of the Board of Supervisors of the County of Chesterfield,
Virginia, held on December 19, 2007.
Clerk" Board of Supervisors, County of
Chesterfield, Virginia
000235
- 2-
Exhibit A
Legal Description
All those certain parcels of land lying and being in Chesterfield County, Virginia, and being
designated as follows:
Tax Map Parcel Number Owner Acrea!!:e
704-672-1535 Magnolia Green Development, LLC 1,428.184
702-667-9566 Magnolia Green Development, LLC 122.733
698-668-4584 Magnolia Green Development, LLC 105.167
000236
\4782870.3
i~id) monb ~inu~s -Dispatch
Adv@rtising Affidavit
CO OF CHESTERFlD BRD OF SUPVSR
Attn MRS LISA ElKO
BOARD OF SUPERVISORS
POBOX 40
CHESTERFIELD, VA 23832-0040
Account Number
3013889
P.D Box 85333
Richmond, Virginia 23293-0001
(804) 649-6208
Date
December 04, 2007
Date
Category
Total Cost
Description
Ad Size
12/03/2007
Meetings-Events
NOTICE OF PUBLIC HEARING ON PROPOSED
All4ENDMBfT TO
ORDINANCE CREATING THE: LOWER MAGNOLIA
GReEN C.OMMUNITY DEVELOPMENT AUTHORITY
Notice Is herebY given that the Board of Supervi-
sors of Chesterfield County, Virginia (the "Coun- '
. ty") will hold apubll.c hearIng In accordance with
. SectIons 15.2-5110 and 15.2-5156 of the Code of
i Virginia of 1950, as amended,. on an amendment
(the "Amendment") to the Ordinance Creating
the Lower Magnolia Green Com/TlUnlty Develop-
ment Authority, adopted August 22, 2007 (the
"Ordinance"). The Ordinance authorlllld thll cre.
atlon of the LOWllr Magnolia Green Community
Devlllopment Authority (the "CDA") for the pur-
pose of financing various Infrastructure Improve-
ments In connection with development of a
mixed-use project consisting of residential, com-
mllrclal and' office components, with recreation
faclQtlllS and other amenities to be known as
Lower Mllllnolla Green, located. In the Matoaca
Maglsterlal District north of Hull street. Road
(US. Route 360), approximately flve miles west
of State Route 288. The Amendment amends the
Ordinance to update and correct the. tax map
parcel numbers of the real estate within the CDA
boundaries. A complete copy ofthll Orolnance
and the Amendrj1ent are on flle.ln the County Ad-
ministrator's office.
The public hearing will be held 0." DlIc:8mber 19,
2t07 at 6:31 o'clock p.m., local time, In the Coun-
ty Public Meeting Room anhe CdlJnty Adminis-
tration BuildIng, 10001 Iron Bridge Road. Chester-
field, Virginia. If further Information Is desired,
please contact Mr. J. Harris Payne, Jr., Budget
Managllr at (804) 717-6398 between the hours of
8:30 a.m. to 5:00 p.m" Moriday through Friday. j
The hearing is held at a public facility designed I
to be accesslblll to persons with d1sij,bllltles. Any'
pllrsons wIth questions on the accllsslblllty of thll
facility or nlllld for r!laSOllable accommodations
should contact Clerk'to the lIoard of SuIlervIsorS
Off/Cll at (804) 7.....1200. Persons needll'lfllnter-
preter services for the deaf must notlfy the Clerk
to the Ikwd no later than Friday, DeCember 14,
2007.
NOTICE OF PUBLIC HEARING ON PROPOSED AME
1,502.28
2 x 47 l
Media General Operations, Inc.
Publisher of the
Richmond Times-Dispatch
This is to certify that the attached NOTICE OF PUBLIC HEARING was
published by the Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
11/19.11/26,12/03/2007
The First insertion being given ... 11/19/2007
Newspaper reference: 0000557787
Sworn to and subscribed before me this
, /
I }( (t j J jiJt { t~, ,~){L)l1
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(jlt;~) If.~E~ PU~i~Jucj;4~~
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;<."".,t"U' \;<;{,3 ~
. .. . tL.,ymy Public !Jl
S~ate of ~Irglnla '~ Commonwealll'l of Virginia
City of Rlchmond'~ 356753 ~
My Commission eXPirei:.~~,~~~~;~:e:;:",,~= ~
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
~.~.~
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: December 19, 2007
Item Number:
16.H.
Subiect:
Public Hearing to Consider an Ordinance Dividing Deer Run Voting Precinct in
Matoaca District into Two Precincts
County Administrator's Comments:
County Administrator:
M
(I
Board Action Reauested:
The Board is requested to adopt the attached ordinance.
Summary of Information:
Due to increased voter registration and recent long lines, the Registrar is
proposing.to split Deer Run voting precinct into two precincts in order to
increase the efficiency of the election process and the convenience of voting
for County citizens. The eastern part of Deer Run would remain Deer Run
Precinct; however, the western portion of Deer Run would be split off to
become Cosby Voting Precinct. The attached map shows the boundaries of the
proposed new Cosby precinct.
Preparer:
Steven L. Micas
Title: County Attornev
0505:77175.2(77178.1)
Attachments:
. Yes
DNO
#
0002~7
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
The proposed voting place for Cosby Voting Precinct is Cosby High School,
which is more conveniently located for most voters in the proposed Cosby
Voting Precinct than the polling place for Deer Run Voting Precinct, which is
the Clover Hill Library.
If the Board approves this change, it must be submitted to the United States
Department of Justice (DOJ) for pre-clearance before it can be implemented.
DOJ has a period of sixty days in which to act on the pre-clearance
submission. Staff anticipates that this change would be implemented before
the general election in November, 2008.
0505:77175.2(77178.)
000238
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 7-3 TO SPLIT DEER RUN
VOTING PRECINCT INTO TWO PRECINCTS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 7-3 of the Code of the County of Chesterfield, 1997, as amended, is
amended .and re-enacted to read as follows:
Sec. 7-3. Precinct Boundaries and Polling Places.
000
Deer Run Voting Precinct (302):
Beginning at the point where the center line of Bald~l/in Creele Road (State Route 730)
WinteflJock Road intersects the center line of u.S. Route 360 (Hull Street Road); thence
eastward along the center line of U.S. Route 360 (Hull Street Road) to its intersection with Swift
Creek; thence southward along the center line of Swift Creek to its intersection with Spring Run
Creek; thence along the center line of Spring Run Creek as it meanders southward to its
intersection with North Spring Run Road (State Route 654); thence westward along the center
line of North Spring Run Road to its intersection with McEnnally Road; thence westward along
the center line of McEnnally Road to its intersection with Winterpock Road; thence south~;"ard
north along the center line of Winterpock Road to its intersection with Beach Road; thence
~yYest~y"lard along the center line of Beach Road (State Route 655) to its intersection v/ith Bald~y"l/in
Creek: Road (State Route 730); thence north"ly~lard along the center line of Bald~y~/in Creck Road
(State Route 730) to its intersection ~l/ith U.S. Route 360 (Hull Street Road), the point and place
of beginning.
The voting place for Deer Run Voting Precinct shall be Clover Hill Library, 6701 Deer Run
Drive.
Cosby Voting Precinct (307):
Beginning at the point where the center line ofWinterpock Road intersects the center line of U.S.
Route 360 (Hull Street Road): thence westward along the center line of u.S. Route 360 (Hull
Street Road) to its intersection with Baldwin Creek Road (State Route 730) thence southward
along the center line of Baldwin Creek Road (State Route 730) to its intersection with Beach
Road: thence eastward along the center line of Beach Road (State Route 655) to its intersection
with Winteroock Road: thence northward along the center line of Winterpock Road to its
intersection with u.s. Route 360 (Hull Street Road)~ the point and place of beginning.
The voting place for Cosby Voting Precinct shall be Cosby High School~ 14300 Fox Club
Parkway~ Midlothian~ VA 23112.
(2) That this ordinance shall become effective immediately upon adoption.
0505:77178.1 000240
Your Community Nl'IVlJ!llJ!t'1' SiliN' 199.'1
P.O. Box 1616. Midlothian, Virginia 23113 . Phone: (804) 545-7500 . Fax: (804) 744-3269 . Email: news@ehesterficldohscrvcr.eom . Internet: www.ehcstcrficldobservcr.eom
Client
Chesterfield County
Board of Supervisors
TAKE NOTICE
Take notice that the Board of Supervisors of
Chesterfield County; Virginia, at a regular
scheduled meeting on December 19, 2007,
at 6:30 p.m., in the County Public Meeting
Room at the Chesterfield Administration
Building, 10001 Iron Bridge Roa?,
Chesterfield, Virginia will hold a public
hearing where persons affected .may appear
. and present their views to consider:
An ordinance to amend the Code of the
County of Chesterfield, 1997, as amended,
by amending and re-enact~ng SectIOn 7~3
to split the Deer Run votIng 'precInct In
Matoaca District into two precIncts.
A copy of the full text of the ordinance
is on file in the Office of the Clerk to the
Board of Suvervisors and the' County
Administrator s Office, Room 504, 9901
Lori Road, Chesterfield County, Virginia
and may be examined by all interested
persons between the hours of 8:30 a.m.
to 5:00 p.m., Monday through Friday. If
further information is desired, please
contact the County Attorney's Office at
748-1491.
The hearing is held at a public facil!ty
designed to be accessible to persons With
disabilities. Any persons with questions
on the accessibility of the facility or need
for reasonable accommodations should
contact Janice Blakley, Clerk to the Board,
at 748-1200. Persons needing interpreter
services for the deaf must notify the Clerk
to the Board no later than Friday, December
14,2007.
ADVERTISING AFFIDAVIT
Description
Ad Size
Cost (per issue)
Deer Run
I col x 4"
$143.65
The Observer, Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 12/5/07 & 12/12/07
Sworn to and subscribed before me this
IQ+h
day of
l)ece~
,2007.
fLI c2c2Lkt
Legal Affiant
~J
Jo Lu 0, otary Public
My commission expires: November 30,2010
Commission J.D. 7040138
(SEAL)
J ,t
-~
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~$J
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: December 19,2007
Item Number: 16.1.
Subiect:
Public Hearing to Authorize the County Administrator to Execute a Lease of
the Boathouse at Robious Landing Park to the Virginia Boat Club
County Administrator's Comments:
County Administrator: --BJ
Board Action Reauested:
The Board of Supervisors is requested to hold a public hearing and consider
the conveyance of a lease of the Boathouse at Robious Landing Park to the
Virginia Boat Club
Summary of Information:
This is a public hearing to consider leasing the boathouse located at Robious
Landing Park to the Virginia Boat Club. The Virginia Boat Club is a Virginia
not-for-profit corporation that sponsors crew type boating for youth and
adults. They sponsor an active rowing club program with James River High
School. The Club is cosponsored by the Parks and Recreation Department. The
Virginia Boat Club has operated the boathouse informally for the past several
years, and has helped construct the existing boat storage building at the
park. The proposed lease, while having no monetary value, will formalize the
relationship, and obligate the Boat Club to operate and manage the facility
for the benefit of the public. The Boat Club will also be making improvements
to expand the structure. The term is for five (5) years and may be renewed
by mutual consent of the parties. Staff recommends approval.
Preparer: Michael S. Golden
Title: Director. Parks and Recreation
Attachments:
DYes
.NO
#
000241
Your Community Newspaper Since /995
P.O. Box 1616. Midlothian, Virginia 23113 . Phone: (804) 545-7500 . Fax: (804) 744-3269. Email: news@ehesterfieldobserver.com . Intemet: www.ehesterficldobserver..'om
Client
Chesterfield County
Board of Supervisors
TAKE NOTICE
Take notice that the Board of Supervisors
of. Chesterfield County, Virginia, at an
adjourned meeting on December 19, 2007,
at 6:30 p.m. in the County Public Meeting
Room at the Chesterfield Administration
Building, Rt.lO and Lori Road, Chesterfield,
Virginia will hold a public hearing where
persons may appear and present their
views concerning:
The granting of leasehold interest in the
Robious Landing Boathouse located at
3800 James River Road to the Virginia Boat
Club.
If further information is desired, please
contact the County Attorney's Office at
748-1491, between the hours of 8:30 a.m.
to 5:00 p.m., Monday through Friday.
The hearing is held at a public facility
d~sig~~~ to be accessible to persons with
dIsabilIties. Any persons with questions
on the accessibility of the facility or need
for reasonable accommodations should
contact Janice Blakley, Clerk to the Board,
at 748-1200. Persons needing interpreter
services for the deaf mjlst notify the Clerk
to the Board no later than Friday, December
14, 2007.
"""'I...-C'I TC'1 1to.T""'-"',...., J.. ..................
ADVERTISING AFFIDAVIT
Description
Ad Size
Cost (per issue)
Robious Boat
House
1 co1 x 3.5"
$121.15
The Observer, Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 12/12/07
Sworn to and subscribed before me this
I~+h
day of
Dererr.~ ,2007.
~d~bi JOa~UbliC
My commission expires: November 30,2010
Commission J.D. 7040138
(SEAL)
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.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number: 16.J.
Subiect:
Public Hearing to Consider an Ordinance to Vacate Lot 1, Plan of Rivermont
County Administrator's Comments:
County Administrator: ;JJ
Board Action Reauested:
Adopt an ordinance to vacate Lot 1, Plan of Ri vermont, as shown on the
attached plat.
Summary of Information:
Nancy Elizabeth Cook Jackson, Wayne E. Cook and Kenneth Arlie Cook, heirs of
Daisy Eliabeth Collier Cook have submitted an application requesting the
vacation of Lot 1, Plan of Rivermont. This request has been reviewed by
staff and approval is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#
0002~~2
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P,O, ll..l\ J61n. \1jdlpthian. Virgini" 2.~11.i. Phon\': (XO..J.) 545~7500 if F:p~: nm...j.) 744-,l26l). Fmail: ncws({I;i.'hc...h,-rhl.:ld,'h....:n...:r.L.'ll!O.. 11II~:mct: w\l.wxh\.'~t\:rth.,ldoh:;crV\,~r.t'om
Client
Chesterfield County
Right Of Way
-- --l:AKE'NOTICE"---'
fila! (HI, Pt"\'~('mbcJ 19. 2007. at o;.~(J p.m.
nr .1$ ~oon th~reatier ,as may bt heard.
~hc Bo",'d of Supervisor, or Chesterfield
. ollnlr at Its regular 1ll""11ll~ place in
ill< f'llhh, Meeting Room of ChesterndJ
{:,ounty. Vlrginial wHl cOIi.<;idc!' lhe
following ordinance (or aJol'tion:
.;N ORDINANCE In vacale Lot t Ivilhin
nan 01 R.v.rmo.nt. as shown on . pIal by
(.lvdl!lder & SchISler, Engineers, datcJ
.\:'ay ). 1?.I2, in the Clerk's Office. Circuil
(.ollrt, Chesterfield County. Virginia. in
Pial Rook :-. al Page 102.
lh< (,"!llpl"te lext of the proposed ordinance
IS on tHe III t~e offic~ of the Right of Way
Manager In ChesterlielJ County, Virginia.
Jnd. mar Iw ex~mined by all interested
L'~fl'es between thc hOllrs of g. 30 a.m. and
)' )() p.m.. Monday through Friday
ADVERTISING AFFIDAVIT
Description
Ad Size
Cost (per issue)
Rivennont
I col x 2"
$90.00
The Observer, Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 12/5/07 & 12/12107
Sworn to and subscribed before me this ,---'. ~~
day of
J::)ecer'Y\~Y ,2007.
~c2d/J::L
Legal Affiant
My commission expires: November 30,2010
Commission LD. 7040138
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THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: December 19,2007
Item Number: 16.K.
Subiect:
Public Hearing to Consider a Request to Vacate Portions of Unimproved County
Right of Way Known as Centre Street
County Administrator's Comments:
County Administrator: Qd
Board Action Reauested: U
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute quitclaim deeds to vacate portions of unimproved
county right of way known as Centre Street.
Summary of Information:
Barney McLaughlin has requested the quitclaim of a portion of an unimproved
county right of way known as Centre Street. Centre Street has been relocated
and the old road has been removed and abandoned as a State maintained road by
resolution of the Board of Supervisors on February 28, 2007. The quitclaim of
the no longer needed portions of old Centre Street is subject to
certification of the abandonment by the Commonwealth Transportation
Commissioner.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attach ments:
. Yes
DNO
# 000245
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EX. TEMPORARY
TURNAROUND
EASEMENT, R=60'
0.8. 1645. P.248
TO BE VACATED
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CENTRE STREET
STATE ROUTE #15
60' R/W
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CHESTER
. DEVELOPMENT
~SSOCIATES, L.C.
O.B. 3246. PG. 860
GPIN: 789655185500000
/1191 9 CENTRE STREET
SCALE
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( IN FEET )
1 Incb = 80 It.
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P.LAT
OF
FIVE PARCELS OF LAND
BEING. A PORTION OF
CENTRE STREET - STATE ROUTE #1513
TO BE VACATED
BERMUDA DISTRICT ...
CHESTERFIELD COUNTYt VIRGINJA,,/:;'
SCALE: l' = 60'. . June.4. 199.8
CHARLES C. TOWNES & ASSOCIATES.~;P'.C~. ,
ENGINEERS - PLANNERS - LAND SURVt. w,RS .J
CHESTERFIELD. VIRGINIA .!~~.
0002-17
C..llillll, 81111nl'
Your CdJrlnunilY Nnuf'uf't'r Sinn' /095
P.O. R,~x 1616. Mlulothian. Virginia 2.111J. Ph'Olll.': (X04) ~45-7500. Fa'\: (~f)...lJ 7-l4-.l2tlY. Frn.uJ: nl'w...({t.\:hl:'-;r1;.'rth..ldoh~l'n'l,;"r.1.."t}lll. fntcllIc[: \\'WW.dlL:;;.[~r:tit.'ldob:-.er\'erxolt1
ADVERTISING AFFIDAVIT
Client
Description
Ad Size
Cost (oer issue)
Chesterfield County
Right Of Way
Centre Street
1 col x 2.5"
S 100.00
I
The Observer. Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 12/12/07
TAKE NOTICE
rhat on December 19. 2007, at 6;30 p.m.
or a:' Soon thereafter as may be heard,
tile Bvard ot Supervisors of Chesterfield
(Hunty at its regular meeting place in
the Public Meeting Room of Chesterlield
'-?unt}', Virginia, will (onsider the va(alioll
01 portions of Centre Street, as shown on a
etat ~y Virginia SlIl"Yeys, recorded in the
(:]erk, Office. Circuit Court, Chesterfield
County, Virgini". in Plat Book 1311, at
Page 150.
Sworn to and subsclibed before me this
I~+"
day of
ue.ce~
,2007.
.n,e complete texl (>fthe proposed vacation
is on file in the office of Ihe Right of Way
Manager in Ch.sterfield County, Virginia.
.nd . may he examined by all interested
parhes between II.. hOllrs of 1:l;.lO am. and
,,00 p.m., MOl\d.)' through Friday.
~fIma?fldJ~PubIiC
My commission expires: Novemher 30. 2010
Commission LD. 7040138
(SEAU
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THIS IS NOT A BILL. PLEASE PAY FROM INVOICE, THANK YOU.
December 19, 2007
Speaker's List
Evening Session
1. ClMI'Q-l~ ~.L/
2.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeti n~ Date:
December 19,2007
Item Number: 18.
Subiect:
Adjournment and Notice of Next Scheduled Meeting of the Board of
Supervisors
County Administrator's Comments:
County Administrator:
01
o
Board Action Reauested:
Summary of Information:
Motion of adj ournment and notice of the Board of Supervisors
organizational meeting to be held on January 9/ 2008 at 3:00 p.m. in the
Public Meeting Room.
Preparer: Janice Blaklev
Title: Clerk to the Board
Attachments:
DYes
.NO
#
0002.~8