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2008-03-12 Agenda CHESTERFIELD COUNTY BOARD OF SUPERVISORS CHESTERFIELD, VIRGINIA 23832-0040 ARTHUR S. WARREN CHAIRMAN CLOVER HILL DISTRICT DANIEL A. GECKER VICE CHAIRMAN AGENDA MIDLOTHIAN DISTRICT DOROTHY JAECKLE BERMUDA DISTRICT JAMES M. HOLLAND DALE DISTRICT MARLEEN K. DURFEE MATOACA DISTRICT JAMES J.L. STEGMAIER COUNTY ADMINISTRATOR 3:00 p.m. DATE: March 12, 2008 PUBLIC MEETING ROOM TIME: PAGE 1.Approval of Minutes for February 27, 2008 2.County Administrator's Comments A. Chesterfield University Recognition . . . . . . 1 B. Legislative Update. . . . . . . . . . . . . . . 3 3. Board Member Reports 4. Requests to Postpone Agenda Items and Additions, Deletions or Changes in the Order of Presentation 5. Resolutions A.Recognizing Lieutenant James B. Herring, Chesterfield County Police Department, for His Bravery and Dedicated Service to Chesterfield County and the Nation . . . . . . 4 B. Recognizing Sergeant A. E. “Lonnie” Ott, Police Department, Upon His Retirement . . . . 6 C. Recognizing Members of the Real Estate Assessments Public Information Committee for Their Contributions in Creating an Informational Brochure for County Residents. . 8 6. Work Sessions o The County Administrator’s FY2009-FY2010 Proposed Budget Including Presentations from the Management Services Division, the Police Department, and the Fire and Emergency Medical Services Department. . . . . 10 Board of Supervisors Agenda March 12, 2008 Page 2 PAGE 7. Deferred Items A. Consideration of Road Impact Fees. . . . . . . . . . . 90 B. Acceptance of Parcels of Land Along the North Right of Way Line of Watkins Centre Parkway from Watkins Land, L.L.C.. . . . . . . . . . . . . . . 104 C. Zoning Case 08RW0271 – Michaux Associates, L.L.C., Midlothian District. . . . . . . . . . . . . . 110 8. New Business A. Appointments 1. Preservation Committee. . . . . . . . . . . . . . 130 2. Committee on the Future . . . . . . . . . . . . . 133 3. Sustain Our Communities Committee . . . . . . . . 134 B. Consent Items 1. Adoption of Resolutions a. Recognizing March 2008, as “Purchasing Month”. . . . . . . . . . . . . . . . . . . . 135 b. Recognizing Mr. Joseph C. Kelly, Troop 175, Upon Attaining the Rank of Eagle Scout . . . . . . . . . . . . . . . . . . . . 137 c. Recognizing Mr. H. Edward James, Purchasing Department, Upon His Retirement . . . . . . . 139 2. Revision of Ambulance Fee Schedule for Chesterfield Fire and Emergency Medical Services. . . . . . . . . . . . . . . . . . . . 142 3. Award of Annual Requirements Contracts for Architectural Services. . . . . . . . . . . . . . 145 4. Award of Construction Contracts a. To Raymond Key Commercial Contracting, LLC for the Chesterfield County Courts Building Addition and Renovations Project . . 146 b. To Gulf Seaboard General Contractors, Incorporated for the Renovation of the Second Floor of the Lane B. Ramsey Administration Building and the Old Police Evidence/Fire Administration Building. . . . . . . . . . . . . . . . . . . 148 5. Authorize the County Administrator to Execute Change Order Number One to the Construction Contract for Ettrick Park Walking Trail . . . . . 150 Board of Supervisors Agenda March 12, 2008 Page 3 PAGE 8.B. Consent Items(Continued) 6. Authorize the County Administrator or His Designee to Execute a Law Enforcement Mutual Aid Agreement Between Chesterfield County and Hanover County . . . . . . . . . . . . . . . . . 155 7. Set Date for Public Hearing to Consider Proposed Amendment to Sections 19-181 and 19-301 of the Code of the County of Chesterfield, 1997, as Amended, Pertaining to Unmanned (Self-service) Motor Vehicle Fueling Facilities in the I-1 Zoning District. . . . 160 8.State Road Acceptance. . . . . . . . . . . . . . . . 163 9. Acceptance of Parcels of Land a. Along Iron Bridge Road and for the Extension of Kingsland Glen Drive from Chesterfield Business Partners LLC . . . . . . . 166 b.Along Waterford Lake Drive from Vanine Holdings, LLC. . . . . . . . . . . . . . . . . . 169 10.Request for Permission from Richard K. McLaughlin for a Gravel Driveway to Encroach Within a Forty- Foot Unimproved County Right of Way Known as Werth Street to Access Lot 378, Block M, Plan of Chester. . . . . . . . . . . . . . . . . . . . . 172 11. Approval of the Purchase of a Parcel of Land North of West Providence Road . . . . . . . . . . . 175 12. Authorize the County Administrator to Execute Benefit Consulting Contracts with Mercer LLC and Wachovia Insurance Services, Incorporated for the Remainder of Calendar Year 2008 and for Calendar Year 2009. . . . . . . . . . . . . . . . . 179 13. Transfer of District Improvement Funds to the Chesterfield County School Board for Post-Prom Celebrations. . . . . . . . . . . . . . . . . . . . 181 9. Reports A. Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases. . . . . . . . . . . . . . . 211 B. Report on Roads Accepted into the State Secondary System . . . . . . . . . . . . . . . . . . . . . . . . 216 Board of Supervisors Agenda March 12, 2008 Page 4 PAGE 9. Reports (continued) C. Report of Planning Commission Substantial Accord Determination for T-Mobile (Case 08PD0244) to Co-locate an Antenna on a Virginia Power Structure Located on the Northeast Line of Coalfield Road, Across from Gorham Lane. . . . . . . . . . . . . . . . 223 D. Report of Planning Commission Substantial Accord Determination for T-Mobile (Case 08PD0245) to Co-locate an Antenna on a Virginia Power Structure Located on the South Line of Kelmarbi Road, West of Branders Bridge Road. . . . . . . . . . . . . . . . 228 E. Report of Planning Commission Substantial Accord Determination for T-Mobile (Case 08PD0255) to Co-locate an Antenna on a Virginia Power Structure Located on the East Line of O’Bisque Road, South of Belmont Road. . . . . . . . . . . . . . . . . . . . 233 10. Fifteen-Minute Citizen Comment Period on Unscheduled Matters 11. Dinner at 5:00 p.m. in Room 502 Evening Session Begins at 6:30 p.m. 12. Invocation Reverend Ryan Atchison, Sr., Pastor of Matoaca Christian Fellowship 13. Pledge of Allegiance to the Flag of the United States of America Eagle Scout Harrison Gebs 14. Resolutions A.Recognizing Mrs. Carol Bence Conroy and Mrs. Patricia B. Revere for Their Service as Members of the Health Center Commission of Chesterfield County. . . . . . . . . . . . . . . . . . 238 Board of Supervisors Agenda March 12, 2008 Page 5 PAGE 14. Resolutions (continued) B. Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout . . . . . . . . . . . . . . . . . . . . 241 1. Mr. Harrison Gebs, Matoaca District 2. Mr. Andrew Fenlon, Midlothian District 3. Mr. Scott Riley, Midlothian District 4. Mr. Christian Carmichael, Midlothian District 5. Mr. Gregory Sidell, Midlothian District 6. Mr. Eric Ahles, Clover Hill District 15. Fifteen-Minute Citizen Comment Period on Unscheduled Matters 16. Requests for Manufactured Home Permits and Rezoning Placed on the Consent Agenda to be Heard in the Following Order: - Withdrawals/Deferrals - Cases where the applicant accepts the recommendation and there is no opposition - Cases where the applicant does not accept the recommendation and/or there is public opposition will be heard at Section 18 A. 05SN0239 The Cheatham Family Limited Partnership, Clover Hill District B. 07SN0323 Richmond 20 MHZ LLC, Dale District C. 08SN0173 David Campbell, Bermuda District D. 08SN0175 Redeemer Lutheran Church, Midlothian District E. 08SN0184 Pegasus Tower Company, LTD, Clover Hill District 17. Public Hearings A. To Consider Amending the Zoning Ordinance Relating to Responsibilities of the Planning Commission and Preservation Committee . . . . . . . . . . . . . . 243 B. To Consider a Proposed Amendment to the County Code Relating to Creation of the Traditional Neighborhood Development (TND) Zoning District, and County-wide Standards for Off-street Parking, Parallel Parking, Tree Planting Within Sidewalk Areas, and Signs Projecting from Buildings, and a Proposed Amendment to the Introduction to the Plan For Chesterfield to Provide for Opportunities for TND Development. . . . . . . . . . . . . . . . . . 245 Board of Supervisors Agenda March 12, 2008 Page 6 PAGE 17. Public Hearings (continued) C. To Consider a New Lease Agreement with A. T. Massey Energy Company for Rental of a Corporate Hangar at Chesterfield County Airport. . . . . . . . . 271 D. To Consider the Restriction of Through Truck Traffic on Cranbeck Road . . . . . . . . . . . . . . . 272 E. To Consider an Ordinance to Vacate a Portion of a Plan of Cosby’s Lake. . . . . . . . . . . . . . . 276 18. Remaining Manufactured Home Permits and Zoning Requests 19. Fifteen-Minute Citizen Comment Period on Unscheduled Matters 20. Adjournment . . . . . . . . . . . . . . . . . . . . . . . . 279