2008-03-12 MinutesBOARD OF SUPERVISORS
MINUTES
March 12, 2008
Supervisors in Attendance:
Mr. Arthur S. Warren, Chairman
Mr. Daniel A. Gecker, Vice Chrm.
Ms. Dorothy Jaeckle
Mr. James "Jim" Holland
Ms. Marleen K. Durfee
Mr. James J. L. Stegmaier
County Administrator
Staff in Attendance:
Ms. Janice Blakley,
Clerk to the Board
Mr. Kevin Bruny, Dean
Chesterfield University
Mr. Allan Carmody, Dir.,
Budget and Management
Ms. Jana Carter, Dir.,
Juvenile Services
Ms. Marilyn Cole, Asst.
County Administrator
Mr. Barry Condrey, Chief
Information Officer
Mr. Roy Covington, Dir.,
Utilities
Ms. Mary Ann Curtin, Dir.,
Intergovtl. Relations
Mr. Jonathan Davis, Dir.,
Real Estate Assessments
Mr. William Dupler,
Building Official
Colonel Thierry Dupuis,
Police Department
Mr. Robert Eanes, Asst. to
the County Administrator
Mr. Michael Golden, Dir.,
Parks and Recreation
Mr. Lawrence C. Haake, III
Registrar
Mr. John W. Harmon,
Right-of-Way Manager
Mr. Russell Harris, Mgr.
of Community Development
Services
Mr. Joe Horbal,
Commissioner of Revenue
Mr. Thomas E. Jacobson,
Dir., Revitalization
Mr. William E. Johnson,
Deputy County Admin.,
Management Services
Mr. Donald Kappel, Dir.,
Public Affairs
Mr. Rob Key, Director,
General Services
Mr. Mike Mabe, Director,
Libraries
Chief Paul Mauger,
Fire Department
Mr. R. John McCracken,
Dir., Transportation
Mr. Steven L. Micas,
County Attorney
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Ms. Leigh Robbins, Exec.
Dir., Lucy Corr Village
Mr. M. D. Stith, Jr.,
Deputy County Admin.,
Community Development
Mr. Kirk Turner, Dir.,
Planning
Mr. Scott Zaremba, Asst.
Dir., Human Resource
Managment
Mr. Warren called the regularly scheduled meeting to order at
3:09 p.m.
1. APPROVAL OF MINUTES FOR FEBRUARY 27, 2008
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
approved the minutes of February 27, 2008, as submitted.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
2. COUNTY ADMINISTRATOR'S COMMENTS
2.A. CHESTERFIELD UNIVERSITY RECOGNITION
Mr. Stegmaier stated that Training magazine, a 42-year old
professional development publication that recognizes the Top
125 organizations for their efforts in connecting learning
and development to their business strategy, had placed
Chesterfield County 45th on the list. He further stated
Chesterfield County was the first local government to ever
make this list. He recognized Mr. Kevin Bruny, Chief
Learning Officer and University Dean, and his staff for the
accomplishment.
2.B. LEGISLATIVE UPDATE
Ms. Curtin provided an update on the legislative process from
the 2008 General Assembly session. She stated the
legislative session has been extended due to prolonged
negotiations on the budget and hopefully will have a budget
available tomorrow. She further stated the state budget is
expected to have approximately $55 million in cuts. She
explained the Veto session has been moved to April 23, and a
final report will be available after that date.
In response to Ms. Durfee's question, Ms. Curtin provided a
clarification for SB 768, stating it was carried over for a
year and the House Rules Committee will have to take action
on it. She stated there are plans for discussions with other
localities throughout the summer.
Mr. Warren stated the Virginia Association of Counties Board
took a strong position against SB 768.
In response to Mr. Warren's question, Ms. Curtin stated there
are discussions ongoing regarding transportation relief for
localities.
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3. BOARD MEMBER REPORTS
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Ms. Jaeckle announced the dates and times for her constituent
meetings in the Bermuda District to review the budget.
Mr. Holland stated he had a successful community meeting and
is planning another meeting at the end of the month.
4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
added Item 8.B.14., Resolution Regarding the Presidential
Primary Votes Not Counted.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
5. RESOLUTIONS
5.A. RECOGNIZING LIEUTENANT JAMES B. HERRING, CHESTERFIELD
COUNTY POLICE DEPARTMENT, FOR HIS BRAVERY AND DEDICATED
SERVICE TO CHESTERFIELD COUNTY AND THE NATION
Colonel Dupuis introduced Lieutenant James Herring, who was
present, with members of his family, to receive the
resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, James B. Herring is a lieutenant in the
Chesterfield County Police Department; and
WHEREAS, Lieutenant Herring is currently serving as a
reserve Chief Warrant Officer 4 with the U. S. Army National
Guard; and
WHEREAS, as a police officer, Lieutenant Herring served
in the Street Drugs section and Support Services Division, as
well as serving as a crash team member, Police Emergency
Response Team member, and as Commander of the Special
Response Unit; and'
WHEREAS, Lieutenant Herring has earned the Police Star
and the Medal of Valor, as well as a combat ribbon, for his
service with the Chesterfield County Police Department; and
WHEREAS, as a North Carolina National Guardsman serving
in Iraq, then CWO-3 Herring was leading a five-vehicle patrol
on December 23, 2006 in the village of Tahrir, near Baquabah,
Iraq in search of a Sunni-Arab insurgent cell responsible for
numerous assaults on coalition forces; and
WHEREAS, his patrol came under fierce attack from
machine-gun fire from three insurgents initially, and then
was attacked by 20 more insurgents in a well-planned ambush;
and
WHEREAS, when his driver was shot and wounded, the
vehicle in which CWO-3 Herring was riding came to a halt, at
which time he exited the vehicle and with his rifle, killed
two enemy gunners who had attacked the convoy from another
direction; and
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WHEREAS, returning to the vehicle, CWO-3 Herring,
realizing that his driver was critically wounded, exited the
relative safety of the vehicle a second time, and was knocked
to the ground by the impact of a rocket-propelled grenade;
and
WHEREAS, recovering, CWO-3 Herring then ran to the
driver's side of the vehicle and removed the driver, carrying
him to the rear of the vehicle so he could be treated by a
medic; and
WHEREAS, CWO-3 Herring then drove the damaged vehicle to
safety at Forward Operating Base Gabe while keeping higher
headquarters apprised of the situation and calling for
medical assistance for his crew.
WHEREAS, CWO-4 James B. Herring was credited with
turning the tide of battle against a well-prepared enemy and
saving the lives of 23 American and Iraqi soldiers, for which
he was awarded the Silver Star for his courageous and
selfless actions while serving his country in Iraq.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 12th day of March 2008,
publicly recognizes CWO-4 James B. Herring for the actions
that led to his Silver Star, thanks him for his brave and
dedicated service both to Chesterfield County and the nation,
and extends best wishes to him and his family for well-
deserved health, happiness and peace in the years ahead.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
Mr. Warren presented the executed resolution to Lieutenant
Herring and expressed appreciation for his dedicated service.
Lieutenant Herring expressed appreciation for the opportunity
to work at Chesterfield County and for the support given to
him throughout his career.
5.B. RECOGNIZING SERGEANT A. E. "LONNIE" OTT, POLICE
DEPARTMENT, UPON HIS RETIREMENT
Colonel Dupuis introduced Sergeant "Lonnie" Ott, who was
present, with his wife, to receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, Sergeant A. E. "Lonnie" Ott retired from the
Chesterfield County Police Department on March 1, 2008; after
faithfully serving the county in the capacity of patrol
officer, investigator, detective, and sergeant; and
WHEREAS, Sergeant Ott began his law enforcement career
at the age of 18 while serving as a cadet with the City of
Richmond Police Department; and
WHEREAS, Sergeant Ott has served in law enforcement for
37 years, 33 of which were with the Chesterfield County
Police Department; and
WHEREAS, Sergeant Ott was selected twice as Police
Officer of the Year, first in 1976 and again in 1994; and
WHEREAS, Sergeant Ott, during his tenure as a detective,
received commendations for his interview, interrogation and
investigative skills in the resolution of two homicide cases,
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namely the Walthall Amoco Station homicide, which was solved
in eight hours with the arrest of the three suspects
responsible; and the Rosenbluth homicides, where he
demonstrated outstanding intelligence by piecing together the
evidence of what amounted to an elaborate puzzle that led to
the arrest and conviction of two suspects; and
WHEREAS, Sergeant Ott distinguished himself through
devotion to duty while assisting in a rape case, and due to
his superior investigative skills and innovative techniques,
a suspect, who was a serial rapist, was identified, arrested
and convicted, thereby removing him from society and
contributing to making Chesterfield County a safe and secure
community; and
WHEREAS, Sergeant Ott, during his tenure as a detective,
was commended and recognized for his heroic actions during
the investigation of a bank robbery suspect; as the suspect
was firing shots at two FBI agents, Detective Ott was able to
chase and tackle him, and the suspect was quickly subdued and
charged with attempted murder and several counts of bank
robbery, and for his brave actions, Detective Ott was awarded
the Police Department's Medal of Valor; and
WHEREAS, in 1996, Sergeant Ott was selected by the
County Administrator to serve on the police chief selection
committee, whereby, Colonel Carl R. Baker was hired; and
WHEREAS, Sergeant Ott has received numerous letters of
thanks and appreciation for service rendered to the citizens
of Chesterfield County and has provided the Chesterfield
County Police Department with many years of loyal and
dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Sergeant Ott's diligent service.
NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield
County Board of Supervisors, this 12th day of March 2008,
publicly recognizes Sergeant A. E. "Lonnie" Ott, and extends
on behalf of its members and the citizens of Chesterfield
County appreciation for his service to the county,
congratulations upon his retirement, and best wishes for a
long and happy retirement.
AND, BE IT FURTHER RESOLVED, that a copy of this
resolution be presented to Sergeant Ott, and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
Mr. Warren presented the executed resolution, acrylic statue
and watch to Sergeant Ott, expressed appreciation for his
dedicated service and congratulated him on his retirement.
Sergeant Ott expressed appreciation to his family and
Chesterfield County for the support they have given him
throughout his career.
5.C. RECOGNIZING MEMBERS OF THE REAL ESTATE ASSESSMENTS
PUBLIC INFORMATION COMMITTEE FOR THEIR CONTRIBUTIONS IN
CREATING AN INFORMATIONAL BROCHURE FOR COUNTY RESIDENTS
Mr. Davis introduced Mrs. Dale Bishop, Mr. Joseph L. Dotson,
III, Mrs. Jean B. Webber and Mrs. Sandra Walker, who were
present to receive the resolutions.
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On motion of the Board, the following resolution was adopted:
WHEREAS, a Public Information Committee formed by the
Department of Real Estate Assessments was activated for the
purpose of creating an informational brochure for residents
of Chesterfield County; and
WHEREAS, it was the goal of the committee to assist
citizens in understanding the methods, practices, and
procedures of the real estate assessment process; and
WHEREAS, there was a desire and need for citizen input
and participation on the committee in order to more
effectively identify and understand the informational needs
of residents; and
WHEREAS, Mrs. Dale 0. Bishop, a 10-year resident of
Chesterfield County; Ms. Dorothy S. Bruno, a 14-year resident
of Chesterfield County; Mr. Joseph L. Dotson, III, a 44-year
resident of Chesterfield County; Mr. John Maguire, a 12-year
resident of Chesterfield County; Mrs. Jean B. Webber, a 42-
year resident of Chesterfield County; and Mrs. Sandra Walker,
a 33-year resident of Chesterfield County, volunteered to
serve on the Public Information Committee; and
WHEREAS, Mrs. Bishop, Ms. Bruno, Mr. Dotson, Mr.
Maguire, Mrs. Webber and Mrs. Walker freely gave of their
time to meet for several months to assist the committee in
the development and design of this informational brochure;
and
WHEREAS, the contributions of Mrs. Bishop, Ms. Bruno,
Mr. Dotson, Mr. Maguire, Mrs. Webber and Mrs. Walker to the
committee were invaluable in meeting its goal; and
WHEREAS, the brochure was completed, printed and
distributed January 18, 2008, to residents along with annual
real estate assessment notices; and
WHEREAS, the brochure was well received and appreciated
by residents of Chesterfield County.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 12th day of March 2008,
publicly recognizes the contributions of Mrs. Dale O. Bishop,
Ms. Dorothy S. Bruno, Mr. Joseph L. Dotson, III, Mr. John
Maguire, Mrs. Jean B. Webber and Mrs. Sandra Walker, and
extends appreciation for their willingness to volunteer their
services to the county.
AND, BE IT FURTHER RESOLVED, that a copy of this
resolution be presented to Mrs. Bishop, Ms. Bruno, Mr.
Dotson, Mr. Maguire, Mrs. Webber and Mrs. Walker and that
this resolution be permanently recorded among the papers of
this Board of Supervisors of Chesterfield County, Virginia.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
Mr. Warren presented the resolutions to Mrs. Bishop, Mr.
Dotson, Mrs. Webber and Mrs. Walker, and expressed
appreciation for their hard work.
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Mr. Stegmaier expressed appreciation for Mrs. Bishop, Mr.
Dotson, Mrs. Webber and Mrs. Walker for volunteering on the
Public Information Committee.
(It is noted that Ms. Bruno and Mr. Maguire were unable to
attend the meeting and receive their resolution publicly.)
6. WORK SESSIONS
o THE COUNTY ADMINISTRATOR'S FY2009-FY2010 PROPOSED BUDGET
__
INCLUDING PRESENTATIONS FROM THE MANAGEMENT SERVICES
DIVISION, THE POLICE DEPARTMENT, AND THE FIRE AND
EMERGENCY MEDICAL SERVICES DEPARTMENT
MANAGEMENT SERVICES
efficiency.
Mr. Johnson provided an overview of the proposed FY2009
budget for the Management Services Division. He stated the
total proposed Management Services budget for FY2009 is
$111.1 million. He provided details of major increases in
various areas of the budget. He stated Management Services'
scores on the Organizational Climate Assessment in the areas
of values and ethics speak highly about the county's
leadership. He reviewed staffing ratios; support services;
purchasing staff ratio; ratios of square footage per
maintenance and custodial workers; Accounting Department
hours saved from process improvements; and cost of Internal
Audit functions. He then provided the results from various
areas of Management Services that received high ratings in
customer service. He stated Management Services employee
scores on the Organizational Climate Assessment are very high
in the area of employer of choice compared to best performing
organizations in both the public and private sectors. He
reviewed data regarding Risk Management and the number of
work related injuries. He then provided details on the
amount of funds brought in from the License Inspector for
vehicle license enforcement. He then reviewed Environmental
Management milestones. He discussed challenges of the
division related to technology, staffing and energy
In response to Ms. Jaeckle's questions, Mr. Stegmaier stated
each police car is equipped with a computer, which requires
Information Systems support staff to maintain the systems.
He then stated, as more services are provided online to the
citizens, it reduces the number of citizens coming into the
complex, but additional support staff is needed behind the
scenes to ensure the systems operate correctly.
Mr. Holland expressed appreciation for the presentation made
by Mr. Johnson.
In response to Mr. Holland's question, Mr. Johnson stated the
Fleet Division is continuously reviewing procedures to search
for cost savings in relation to the rising cost of fuel. He
further stated he would provide a copy of the Fleet
Utilization Study to the Board.
Mr. Warren thanked Mr. Johnson for the presentation.
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POLICE DEPARTMENT
Colonel Dupuis provided an overview of the Police
Department's proposed FY2009 budget. He reviewed the Mission
and Vision Statements; the core values and goals for the
Police Department. He then reviewed challenges and trends
that are impacting the Police Department and accomplishments
during 2007 and provided statistics from 2000 for various key
measures. He reviewed calls for service; average response
times; Incident Base Reporting (IBR) incident reported to
Virginia State Police; total burglaries and robbery
incidents; IBR Group A clearance rate; selected incidents
clearance rates; a comparison of cost per capita for law
enforcement services; and number of volunteer hours. He
stated the proposed budget includes an additional funding
request of $1,789,500 for 15 sworn officers, indicating that
increased officer strength is necessary for beat restructure,
minimum staffing, response times, task forces and the
terrorism/intelligence unit. He further stated the proposed
budget also includes additional funding for grant positions,
a forensic supervisor, a white collar/cyber crime analyst, an
automation analyst, and training specialists. He next
presented an overview of the Animal Control Division's
proposed FY2009 budget. He reviewed challenges and trends
related to animal control. He then reviewed calls for
service; animals impounded; animals returned to owner; and
animals adopted. He stated the FY2009 proposed budget for
the Animal Control Division included additional funding for a
senior office assistant and a kennelmaster. He further
stated the FY2010 proposed budget for Animal Control included
additional funding for an animal control officer and an
additional kennelmaster.
Mr. Warren thanked Colonel Dupuis for the presentation.
In response to Ms. Jaeckle's question, Colonel Dupuis
explained how his philosophy differs from traditional police
philosophy of the number of police officers needed during the
day would be greater than at night. He indicated that he
believes just as many officers are needed at night because
being seen is a good deterrent for crimes.
In response to Ms. Durfee's question, Colonel Dupuis provided
an explanation for the process of prioritizing calls for
service.
Ms . Durfee stated she thought more police officers needed to
be patrolling at the peak times when DUI offenders are on the
streets, which is early morning.
Mr. Holland thanked Colonel Dupuis for the excellent
presentation.
In response to Mr. Holland's question, Colonel Dupuis
provided a brief history of the Teen Academy through the
Police Department.
Ms. Jaeckle suggested reviewing the call tier system and
coming up with a priority 4 for the non-emergency calls.
In response to Mr. Warren's questions, Colonel Dupuis stated
the Police Department is losing police officers to
surrounding localities, the private sector and the federal
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government due to the compression of salaries. He further
stated the key funding source from the state are the House
Bill 599 funds and the Police Department is working to
maintain those funds.
FIRE AND EMERGENCY MEDICAL SERVICES
Chief Mauger presented an overview of Fire and Emergency
Medical Services' proposed FY2009 budget. He highlighted
Fire and EMS successes during 2007. He provided details of a
comparison of department cost per capita and increased total
county fire/EMS incidents. He stated the proposed FY2009
budget includes funding to address some support staff
positions. He discussed challenges facing the organization
to include increasing demand for services; maintaining
adequate staffing levels; response times and response
reliability; and maintaining infrastructure. He summarized
the department's focus for FY2009 and thanked the Board for
its continued support.
In response to Ms. Jaeckle's question, Chief Mauger explained
the numbers of calls are increasing, due to more calls per
capita and increases in population.
Ms. Durfee stated it is important the correct information is
available to the citizens regarding the response times for
service calls.
Mr. Holland thanked Chief Mauger for the excellent
presentation.
7. DEFERRED ITEMS
7.A. CONSIDERATION OF ROAD IMPACT FEES
Mr. Micas stated the Board held a public hearing and deferred
to this date consideration of road impact fees.
Mr. warren stated the county has an opportunity to negotiate
over the next couple of months and meet with the development
community to discuss on the road impact fees.
On motion of Mr. Warren, seconded by Mr. Holland, the Board
deferred consideration of road impact fees to June 25, 2008.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
7.B. ACCEPTANCE OF PARCELS OF LAND ALONG THE NORTH RIGHT OF
WAY LINE OF WATKINS CENTRE PARKWAY FROM WATKINS
LAND, L.L.C.
Mr. Stith stated the Board held a public hearing and deferred
to this date consideration of the acceptance of parcels of
land along the north right of way line of Watkins Centre
Parkway from Watkins Land, L.L.C.
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
accepted conveyance of three parcels of land containing a
total of 3.442 acres along the north right of way line of
Watkins Centre Parkway from Watkins Land, L.L.C., and
authorized the County Administrator to execute the deed. (It
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is noted copies of the plats are filed with the papers of
this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
7.C. ZONING CASE 08RW0271 - MICHAUX ASSOCIATES, L.L.C.,
MIDLOTHIAN DISTRICT
Ms. Durfee stated approval of exceptions is going to become
an issue for new development with Chesapeake Bay Preservation
Act requirements.
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
approved Case 08RW0271 - Michaux Associates, L.L.C., in the
Midlothian District.
Ayes: Warren, Gecker, Jaeckle and Holland.
Nays : Durfee .
8. NEW BUSINESS
8.A. APPOINTMENTS
On motion of Mr. Holland, seconded by Mr. Gecker, the Board
suspended its rules to allow simultaneous nomination
/appointment/reappointment of members to serve on various
committees.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
8.A.1. PRESERVATION COMMITTEE
On motion of Mr. Holland, seconded by Mr. Gecker, the Board
simultaneously nominated/reappointed Ms. Mary Ellen Howe, Mr.
James V. Daniels, Mr. J. Carl Morris, Mr. G. M. "Skip"
Wallace, Mr. Bryan Walker, Mr. John V. Cogbill and Mr. George
Emerson to serve on the Preservation Committee, whose terms
are effective March 12, 2008 to March 9, 2011.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
8.A.2. COMMITTEE ON THE FUTURE
On motion of Mr. Holland, seconded by Mr. Gecker, the Board
simultaneously nominated/appointed Mr. Richard M. Jacobs to
serve on the Committee on the Future, who will serve at the
pleasure of the Board.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
8.A.3. SUSTAIN OUR COMMUNITIES COMMITTEE
On motion of Mr. Holland, seconded by Mr. Gecker, the Board
simultaneously nominated/appointed Mr. Eric Carroll to serve
on the Sustain our Communities Committee, whose term is
effective March 13, 2008 and expires on December 31, 2010.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
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8.B. CONSENT ITEMS
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
removed Item 8.B.14., Resolution Regarding the Presidential
Votes Not Counted, from the Consent Agenda for public
comment.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
8.B.1. ADOPTION OF RESOLUTIONS
8.B.l.a. RECOGNIZING MARCH 2008, AS "PURCHASING MONTH"
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
adopted the following resolution:
WHEREAS, the purchasing and materials management
profession has a significant role in the quality, efficiency
and profitability of business and government throughout the
United States; and
WHEREAS, the purchasing and materials management
profession works for private and public, and profit and
nonprofit organizations; and
WHEREAS, in addition to the purchase of goods and
services, the purchasing and materials management profession
engages in or has direct responsibility for functions such as
executing, implementing and administering contracts;
developing forecast and procurement strategies; supervising
and/or monitoring the flow and storage of materials; and
developing working relations with suppliers and with other
departments within the organization; and
WHEREAS, the purchasing and materials management
profession has tremendous influence on the economic
conditions in the United States, with an accumulative
purchasing power running into the billions of dollars; and
WHEREAS, purchasing or procurement operations range from
departments of one person to several thousand; and
WHEREAS, governmental purchasing and other associations
around the world are sponsoring activities and special events
to further educate and inform the general public on the role
of purchasing within business, industry and government.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors hereby recognizes the month of
March 2008, as "Purchasing Month" in Chesterfield County and
encourages all citizens to join in commemorating this
observance.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
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8.B.l.b. RECOGNIZING MR. JOSEPH C. KELLY, TROOP 175, UPON
ATTAINING THE RANK OF EAGLE SCOUT
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered
by Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least twenty-one merit badges
in a wide variety of skills including leadership, service and
outdoor life, serving in a leadership position in a troop,
carrying out a service project beneficial to their community,
being active in the troop, demonstrating Scout spirit, and
living up to the Scout Oath and Law
Mr. Joseph C. Kelly, II, Troop 175, sponsored by Second
Presbyterian Church, has accomplished those high standards of
commitment and have reached the long-sought goal of Eagle
Scout which is received by only four percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through their experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare themselves for roles as leaders in
society, Joseph has distinguished himself as a member of a
new generation of prepared young citizens of whom we can all
be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors hereby extends its
congratulations to Mr. Joseph C. Kelly, II, Troop 175,
sponsored by Second Presbyterian Church, and acknowledges the
good fortune of the county to have such an outstanding young
man as one of its citizens.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
8.B.l.c. RECOGNIZING MR. H. EDWARD JAMES, PURCHASING
DEPARTMENT, UPON HIS RETIREMENT
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
adopted the following resolution:
WHEREAS, Mr. H. Edward James retired from the
Chesterfield County Purchasing Department on March 1, 2008
after providing over 36 years of service to Chesterfield
County; and
WHEREAS, Mr. James began his public service with
Chesterfield County on June 28, 1971 in the Department of
General Services as a buyer who purchased goods, services,
and construction for Chesterfield County Government and
Chesterfield County Public Schools, and performed numerous
other duties within the Department of General Services,
including oversight of the Buildings and Grounds Division and
the County Garage now known as the Fleet Management Division,
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and was responsible for various risk management and insurance
functions prior to the creation of the Risk Management
Department in 1981; and
WHEREAS, Mr. James was promoted to the position of
administrative assistant in 1973 and was assigned management
responsibilities while serving as assistant to the Director
of General Services, and was assigned the duties and
responsibilities of the Director of General Services position
during the director's absence; and
WHEREAS, Mr. James developed in 1974 the first commodity
based mailing list application for vendors to select those
goods and services for which they wanted to receive
invitation for bids and requests for proposals; and
WHEREAS, Mr. James was promoted to the position of
Director of Purchasing in January 1978 when the Purchasing
Department was established as a separate entity from the
Department of General Services, and he assumed responsibility
for the consolidated procurement operation for both
Chesterfield County Government and Chesterfield County Public
Schools, one of only a few consolidated public procurement
departments in the Commonwealth of Virginia for political
subdivisions; and
WHEREAS, Mr. James developed the first comprehensive
purchasing manual for the county, which sets forth policies
and procedures for centralized procurement for Chesterfield
County Government and Chesterfield County Public Schools, and
he received the prestigious Certified Public Purchasing
Officer (CPPO) designation by the National Institute of
Governmental Purchasing on October 29, 1980; and
WHEREAS, Mr. James served with honor and distinction in
successive offices as Treasurer, Secretary, Vice-President,
and President of the Capital Area Purchasing Association, and
in so doing brought honor and distinction to Chesterfield
County in the execution of his duties; and
WHEREAS, Mr. James introduced the concept and managed
the implementation of a formal cost avoidance program to
capture cost savings of taxpayers' dollars, which was
recognized by the National Association of Counties with an
achievement award in 1993; and
WHEREAS, Mr. James was instrumental in the effort, which
led to the Purchasing Department becoming the eighth public
procurement entity within the United States, Canada, Ireland
and England, and the first locality or state agency in
Virginia, to receive national accreditation for purchasing
excellence by the National Institute of Governmental
Purchasing; and
WHEREAS, during his tenure, Mr. James guided the
Purchasing Department as it matured from a transaction-based
procurement operation to a value added, contract-based
operation, offering numerous cost savings and increased
levels of efficiency, and he also developed one of the first
departmental customer satisfaction measuring surveys in
Chesterfield County Government and used this tool to both
measure and improve the delivery of procurement services to
customers; and
WHEREAS, Mr. James served on the county's first Total
Quality Improvement Steering Committee and helped introduce
the quality concept to county employees; and
WHEREAS, Mr. James has faithfully and effectively
discharged his duties in each and every capacity with
08-167
03/12/08
proficiency, dedication, and an unwavering commitment to
provide procurement services which are in full compliance
with all applicable laws, policies, and procedures, and has
practiced an unwavering commitment to the highest ethical and
moral standards while continuing to obtain the best value for
the taxpayers of Chesterfield County.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 12th day of March 2008,
recognizes Mr. H. Edward James and extends appreciation for
his more than 36 years of dedicated service to the county,
congratulations upon his retirement, and best wishes for a
long and happy retirement.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
8.B.2. REVISION OF AMBULANCE FEE SCHEDULE FOR CHESTERFIELD
FIRE AND EMERGENCY MEDICAL SERVICES
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
revised the ambulance fee schedule for Chesterfield Fire and
Emergency Medical Services as follows:
BLS-1 Emergency $350
ALS-1 Emergency $450 plus other fees
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
8.B.4. AWARD OF CONSTRUCTION CONTRACTS
8.B.4.a. TO RAYMOND KEY COMMERCIAL CONTRACTING, LLC FOR THE
CHESTERFIELD COUNTY COURTS BUILDING ADDITION AND
RENOVATIONS PROJECT
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
authorized the County Administrator to execute a contract
with Raymond Key Commercial Contracting, LLC in the amount of
$3,876,980 for the Chesterfield County Courts Building
Addition and Renovation Project.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
8.B.4.b. TO GULF SEABOARD GENERAL CONTRACTORS, INCORPORATED
FOR THE RENOVATION OF THE SECOND FLOOR OF THE
LANE B. RAMSEY ADMINISTRATION BUILDING AND THE OLD
POLICE EVIDENCE FIRE ADMINISTRATION BUILDING
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
authorized the County Administrator to execute a contract,
subject to favorable reference checks, with Gulf Seaboard
General Contractors, Incorporated in the amount of
$1,037,000, for the renovation of the second floor of the
Lane B. Ramsey Administration Building and old Police
Evidence/Fire Administration Building.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
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8.B.5. AUTHORIZE THE COUNTY ADMINISTRATOR TO EXECUTE CHANGE
ORDER NUMBER ONE TO THE CONSTRUCTION CONTRACT FOR
ETTRICK PARK WALKING TRAIL
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
authorized the County Administrator to execute Change Order
Number One, in the amount of $43,630, to the construction
contract with Southern Paving Corporation for work at Ettrick
Park, for the walking trail.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
8.B.6. AUTHORIZE THE COUNTY ADMINISTRATOR OR HIS DESIGNEE TO
EXECUTE A LAW ENFORCEMENT MUTUAL AID AGREEMENT
BETWEEN CHESTERFIELD COUNTY AND HANOVER COUNTY
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
authorized the County Administrator or his designee to
execute a Law Enforcement Mutual Aid Agreement between
Chesterfield County and Hanover County. (It is noted a copy
of the agreement is filed with the papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
8.B.7. SET DATE FOR PUBLIC HEARING TO CONSIDER PROPOSED
AMENDMENT TO SECTIONS 19-181 AND 19-301 OF THE CODE
OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED,
PERTAINING TO UNMANNED (SELF-SERVICE) MOTOR VEHICLE
FUELING FACILITIES IN THE I-1 ZONING DISTRICT
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
set April 9, 2008 for a public hearing to consider a proposed
amendment to Sections 19-181 and 19-301 of the Code of the
County of Chesterfield, 1997, as amended, pertaining to
unmanned (self-service) motor vehicle fueling facilities in
the I-1 zoning district.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
8.B.8. STATE ROAD ACCEPTANCE
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on plats
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
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pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project: Oak Forest, Sectioa 7 and a portion of Sectioa 1
Type Change to the Secondary System of State Addition
Reasoa for Change: New subdivision street
Pursuant to Code of Virginia X33.1-229
Street Name aad/or Route
• Ferintosh Laae, State Route Number 5637
From: Halloway Av., (Rt. 722)
To: Ferintosh Ct., (Rt. 5638), a distance of:
Recordation Reference: Pb. 27 Pg. 75
Right of way width (feet) = 50 Ft.
• Ferintosh Lane, State Route Number 5637
From: Ferintosh Ct., (Rt. 5638)
To: Ferintosh P1., (Rt. 5639), a distance of:
Recordation Reference: Pb. 128 Pg. 33
Right of Way width (feet) = 50 Ft.
• Feriatosh Laae, State Route Number 5637
From: Ferintosh P1., (Rt. 5639)
To: Cul-de-sac, a distance of: 0.02 miles.
Recordation Reference: Pb. 128 Pg. 33
Right of Way width (feet) = 50 Ft.
• Feriatosh Court, State Route Number 5638
From: Ferintosh Ln., (Rt. 5637)
To: Cul-de-sac, a distance of: 0.05 miles.
Recordation Reference: Pb. 128 Pg. 33
Right of Way width (feet) = 50 Ft.
• Ferintosh Place, State Route Number 5639
From: Ferintosh Ln., (Rt. 5637)
To: Cul-de-sac, a distance of: 0.05 miles.
Recordation Reference: Pb. 128 Pg. 33
Right of Way width (feet) = 50 Ft.
0.06 miles.
0.20 miles.
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on plats
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
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NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
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AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project: Winterfield Station Sec. 1
Type Change to the Secondary System of State Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia §33.1-229
Street Name and/or Route
• West Winterfield Road, State Route Number 7268
From: Winterfield Rd., (Rt. 714)
To: Amajess Ln., (Rt. 7272), a distance of: 0.04 miles.
Recordation Reference: Pb. 150 Pg. 20
Right of Way width (feet) = 70
• Amajess Lane, State Route Number 7272
From: West Winterfield Rd., (Rt. 7268)
To: Cul-de-sac, a distance of: 0.26 miles.
Recordation Reference: Pb. 150 Pg. 20
Right of way width (feet) = 50
• West Winterfield Road, State Route Number 7268
From: Amajess Ln., (Rt. 7272)
To: Rigney Dr., (Rt. 7269), a distance of: 0.15 miles.
Recordation Reference: Pb. 150 Pg. 20
Right of way width (feet) = 70
• Roderick Court, State Route Number 7271
From: West Winterfield Rd., (Rt. 7268)
To: Marylebane Ln., (Rt. 7270), a distance of: 0.05 miles.
Recordation Reference: Pb. 150 Pg. 20
Right of Way width (feet) = 50
• Marylebane Lane, State Route Number 7270
From: Roderick Ct., (Rt. 7271)
To: Cul-de-sac, a distance of: 0.04 miles.
Recordation Reference: Pb. 150 Pg. 20
Right of Way width (feet) = 50
• Marylebane Lane, State Route Number 7270
From: Roderick Ct., (Rt. 7271)
To: Cul-de-sac, a distance of: 0.08 miles.
Recordation Reference: Pb. 150 Pg. 20
Right of Way width (feet) = 50
• Roderick Court, State Route Number 7271
From: Marylebane Ln., (Rt. 7270)
To: Cul-de-sac, a distance of: 0.12 miles.
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03/12/08
Recordation Reference: Pb. 150 Pg. 20
Right of Way width (feet) = 50
• West Winterfield Road, State Route Number 7268
From: Rigney Dr., (Rt. 7269)
To: Cul-de-sac, a distance of: 0.04 miles.
Recordation Reference: Pb. 150 Pg. 20
Right of way width (feet) = 70
• Rigney Drive, State Route Number 7269
From: West Winterfield Rd., (Rt. 7268)
To: Cul-de-sac, a distance of: 0.06 miles.
Recordation Reference: Pb. 150 Pg. 20
Right of Way width (feet) = 50
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
8.B.9. ACCEPTANCE OF PARCELS OF LAND
8.B.9.a. ALONG IRON BRIDGE ROAD AND FOR THE EXTENSION OF
KINGSLAND GLEN DRIVE FROM CHESTERFIELD BUSINESS
PARTNERS LLC
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
accepted conveyance of a parcel of land containing 6.596
acres along Iron Bridge Road and for the extension of
Kingsland Glen Drive from Chesterfield Business Partners LLC
and authorized the County Administrator to execute the deed.
(It is noted a copy of the plat is filed with the papers of
this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
8.B.9.b. ALONG WATERFORD LAKE DRIVE FROM VANINE
HOLDINGS, LLC
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
accepted conveyance of a parcel of land containing 0.040
acres along Waterford Lake Drive from Vanine Holdings, LLC,
and authorized the County Administrator to execute the deed.
(It is noted a copy of the plat is filed with the papers of
this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
8.B.10. REQUEST FOR PERMISSION FROM RICHARD K. MCLAUGHLIN
FOR A GRAVEL DRIVEWAY TO ENCROACH WITHIN A FORTY-
FOOT UNIMPROVED COUNTY RIGHT OF WAY KNOWN AS WERTH
STREET TO ACCESS LOT 378, BLOCK M, PLAN OF CHESTER
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
approved a request from Richard K. McLaughlin for permission
for a gravel driveway to encroach within a 40-foot county
right of way known as Werth Street to access Lot 378, Block
M, Plan of Chester, subject to the execution of a license
agreement. (It is noted a copy of the plat is filed with the
papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
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8.B.11. APPROVAL OF THE PURCHASE OF A PARCEL OF LAND NORTH
OF WEST PROVIDENCE ROAD
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
approved the purchase of a parcel of land containing 10
acres, more or less, for $32,000, from Courthouse Acres
Partnership and authorized the County Administrator to
execute the sales contract and deed and approve the transfer
of funds from Park Improvements CIP Funding. (It is noted a
copy of the plat is filed with the papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
8.B.12. AUTHORIZE THE COUNTY ADMINISTRATOR TO EXECUTE
BENEFIT CONSULTING CONTRACTS WITH MERCER LLC AND
WACHOVIA INSURANCE SERVICES, INCORPORATED
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
authorized the County Administrator to execute Benefit
Consulting Contracts with Mercer LLC and Wachovia Insurance
Services, Incorporated.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
8.B.13. TRANSFER OF DISTRICT IMPROVEMENT FUNDS TO THE
CHESTERFIELD COUNTY SCHOOL BOARD FOR POST-PROM
CELEBRATIONS
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
transferred $1,900 from the Bermuda District Improvement
Fund; $2,900 from the Clover Hill District Improvement Fund;
$1,900 from the Dale District Improvement Fund; $2,900 from
the Matoaca District Improvement Fund; and $2,400 from the
Midlothian District Improvement Fund to the Chesterfield
County School Board for drug- and alcohol-free post-prom
celebrations, subject to the conditions described in the
papers of this Board.
Ayes: warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
The following items was removed from the Consent Agenda for
public comment:
8.B.14. RESOLUTION REGARDING THE PRESIDENTIAL PRIMARY VOTES
NOT COUNTED
Mr. George Beadles spoke in support of the resolution. He
expressed concerns over the lateness of the resolution being
submitted for public review.
Ms. Durfee expressed concerns regarding adopting a resolution
before the State Board of Elections had made a final decision
on the matter. She stated she did not want the resolution to
be perceived as sending the wrong message.
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03/12/08
In response to Mr.
document was simply
state government.
Warren's question, Mr. Micas stated the
a petition from a local government to a
Ms. Durfee concurred with Mr. Beadles in the lateness of the
resolution for public review and was in part her decision not
to support the resolution at that time and to substantiate a
deferral motion. Ms. Durfee clarified her reasons to not
support the resolution at the time based on reasons described
and further stated her concerns for the disenfranchised
voters.
Ms. Durfee made a motion to defer the Resolution Regarding
the Presidential Primary Votes Not Counted.
Ms. Durfee's motion died for a lack of a second.
On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, voters in Chesterfield County participated in
Presidential primary on February 12, 2008; and
WHEREAS, certain precincts had an insufficient number of
official ballots; and
WHEREAS, due to the official ballot shortage 299 voters,
at the direction of election officials, handwrote their votes
on forms other than the official ballots; and
WHEREAS, a decision was made by the Chesterfield
Electoral Board to allow handwritten ballots to be cast on
blank paper by eligible county voters in cases where official
ballots were not available; and
WHEREAS, the State Board of Elections made the decision
not to count the votes of the 299 individuals who voted by
handwritten ballots in the primary elections in Chesterfield
County; and
WHEREAS, the right to vote is fundamental to the
American people and every consideration should be given to
ensuring that every vote counts; and
WHEREAS, the Chesterfield Board of Supervisors strongly
believes that none of its citizens should be disenfranchised
by having ballots, cast in accordance with the instructions
of those in charge of conducting the election, rejected.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
Board of Supervisors, this 12th day of March 2008, hereby
urges the State Board of Elections to reconsider its decision
not to count the 299 handwritten votes cast that day so that
all citizens who voted may have their vote properly and
officially recorded.
Ayes: Warren, Gecker, Jaeckle and Holland.
Nays: Durfee.
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The following item was removed from the Consent Agenda for
Board discussion:
8.B.3. AWARD OF ANNUAL REQUIREMENTS CONTRACTS FOR
ARCHITECTURAL SERVICES
In response to Mr. Gecker's question, Mr. Stegmaier stated
school staff has reviewed the contract and payments made to
an architectural firm on the contractor's list and has
assured the Board that no money is owed to the county from
that firm. He further stated that the situation has been
audited, both by internal and external auditors, and the
conclusion is that the documentation is insufficient to make
a determination on whether or not payment is due to the
county.
Mr. Gecker expressed concerns relative to awarding a contract
to an architectural firm if it is unclear if the firm owes
money to the county.
On motion of Mr. Gecker, seconded by Ms. Durfee, the Board
deferred consideration of the award of annual requirements
contracts for architectural services until April 2, 2008.
And, further, the Board directed staff to bring this item
forward through Budget and Audit.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
9. REPORTS
9.A. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR
FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND
LEASE PURCHASES
9.B. REPORT ON ROADS ACCEPTED INTO THE STATE SECONDARY
SYSTEM
9.C. REPORT OF PLANNING COMMISSION SUBSTANTIAL ACCORD
DETERMINATION FOR T-MOBILE (CASE 08PD0244) TO CO-LOCATE
AN ANTENNA ON A VIRGINIA POWER STRUCTURE LOCATED ON THE
NORTHEAST LINE OF COALFIELD ROAD, ACROSS FROM GORHAM
LANE
9.D. REPORT OF PLANNING COMMISSION SUBSTANTIAL ACCORD
DETERMINATION FOR T-MOBILE (CASE 08PD0245) TO CO-LOCATE
AN ANTENNA ON A VIRGINIA POWER STRUCTURE LOCATED ON THE
SOUTH LINE OF KELMARBI ROAD, WEST OF BRANDERS BRIDGE
ROAD
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9.E. REPORT OF PLANNING COMMISSION SUBSTANTIAL ACCORD
DETERMINATION FOR T-MOBILE (CASE 08PD0255) TO CO-LOCATE
AN ANTENNA ON A VIRGINIA POWER STRUCTURE LOCATED ON THE
EAST LINE OF O'BISQUE ROAD, SOUTH OF BELMONT ROAD
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
accepted the following reports: a Report on Status of General
Fund Balance, Reserve for Future Capital Projects, District
Improvement Funds and Lease Purchases; a Report on Roads
Accepted into the State Secondary System; a Report of
Planning Commission Substantial Accord Determination for T-
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Mobile (Case 08PD0244) to co-locate an antenna on a Virginia
Power structure located on the northeast line of Coalfield
Road, across from Gorham Lane; a Report on Planning
Commission Substantial Accord Determination for T-Mobile
(Case 08PD0245) to co-locate an antenna on a Virginia Power
structure located on the south line of Kelmarbi Road, west of
Branders Bridge; a Report of Planning Commission Substantial
Accord Determination for T-Mobile (Case 08PD0255) to co-
locate an antenna on a Virginia Power structure located on
the east line of O'Bisque Road, south of Belmont Road.
And, further, the following roads were accepted into the
State Secondary System:
T TITI T T T (1TT
CYPRESS WOODS 1
(Effective 01/02/2008)
Castlewellan Court (Route 7236) - From
Castlewellan Drive (Route 7235) to Cul-de-sac
Castlewellan Drive (Route 7235) - From
Cypress Vine Drive (Route 7231) to
Castlewellan Court (Route 7236)
Castlewellan Drive (Route 7235) - From
Castlewellan Court (Route 7236) to Cul-de-sac
Castlewellan Terrace (Route 7234) - From Cypress
Vine Drive (Route 7231) to Cul-de-sac
r .urrr_Tu
0.03 Mi.
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0.20 Mi.
0.03 Mi.
0.05 Mi.
Cypress Vine Drive (Route 7231) - From Naylors Blue
Court (Route 7232) to Castlewellan Terrace
(Route 7234) 0.05 Mi.
Cypress Vine Drive (Route 7231) - From
Castlewellan Drive (Route 7235) to temporary
end of maintenance 0.03 Mi.
Cypress Vine Drive (Route 7231) - From Old
Bermuda Hundred Road (Route 618) to Naylors
Blue Court (Route 7232) 0.04 Mi.
Naylors Blue Court (Route 7232) - From Cypress
Vine Drive (Route 7231) to Cul-de-sac 0.05 Mi.
Naylors Blue Drive (Route 7233) - From Cypress
Vine Drive (Route 7231) to temporary
end of maintenance 0.01 Mi.
CYPRESS WOODS 2
(Effective 01/02/2008)
Cypress Vine Drive (Route 7231) - From 0.03
mile west of Castlewellan Drive (Route 7235)
to Silverdust Lane (Route 7241) 0.03 Mi.
Cypress Vine Drive (Route 7231) - From Silverdust
Lane (Route 7241) to Cul-de-sac 0.02 Mi.
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Cypress Vine Drive (Route 7231) - From Cypress
Vine Drive (Route 7231) to Silverdust
Place (Route 7242) 0.10 Mi.
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Green Spire Drive (Route 7243) - From Silverdust
Lane (Route 7241) to Golf Course Road (Route 620) 0.09 Mi.
Silverdust Court (Route 7244) - From Silverdust
Lane (Route 7241) to Cul-de-sac 0.04 Mi.
Silverdust Lane (Route 7241) - From Silverdust
Court (Route 7244) to Cul-de-sac 0.03 Mi.
Silverdust Lane (Route 7241) - From Green
Spire Drive (Route 7243) to Silverdust Court
(Route 7244) 0.11 Mi.
Silverdust Lane (Route 7241) - From Cypress
Vine Drive (Route 7231) to Cul-de-sac 0.22 Mi.
Silverdust Lane (Route 7241) - From
Silverdust Place (Route 7242) to Green
Spire Drive (Route 7243) 0.23 Mi.
Silverdust Place (Route 7242) - From Silverdust
Lane (Route 7241) to Cul-de-sac 0.03 Mi.
KINGS FARM SECTION 5
(Effective 01/02/2008
Post Mill Drive (Route 5859) - From 0.01 mile
northwest of Riverdowns South Drive (Route 5744)
to Post Mill Place (Route 7204) 0.14 Mi.
Post Mill Drive (Route 5859) - From Post Mill
Terrace (Route 7205) to 0.01 mile south of
Brewton Way (Route 5860) 0.11 Mi.
Post Mill Drive (Route 5859) - From Post
Mill Place (Route 7204) to Post Mill Terrace
(Route 7205) 0.09 Mi.
Post Mill Place (Route 7204) - From Post
Mill Drive (Route 5859) to Cul-de-sac 0.07 Mi.
Post Mill Terrace (Route 7205) - From Post
Mill Drive (Route 5859) to Cul-de-sac 0.04 Mi.
KINGS GROVE 4
(Effective 01/22/2008)
Kings Grove Court (Route 7249) - From Kings
Grove Drive (Route 7130) to Cul-de-sac 0.07 Mi.
Kings Grove Drive (Route 7130) - From Regal Grove
Lane (Route 7129) to Kings Grove Terrace
(Route 7248) 0.15 Mi.
Kings Grove Drive (Route 7130) - From Kings
Grove Terrace (Route 7248) to Kings Grove
Court (Route 7249) 0.05 Mi.
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Kings Grove Drive (Route 7130) - From Kings
Grove Court (Route 7249) to Cul-de-sac 0.03 Mi.
Kings Grove Terrace (Route 7248) - From Kings
Grove Drive (Route 7130) to Cul-de-sac 0.03 Mi.
SOUTHCREEK SECTION 9
(Effective 01/23/2008)
Quiet Forest Court (Route 7240) - From Quiet
Forest Lane (Route 7239) to Cul-de-sac 0.06 mi.
Quiet Forest Lane (Route 7239) - From Woodhollow
Drive (Route 7238) to Cul-de-sac 0.03 Mi.
Quiet Forest Lane (Route 7239) - From Woodhollow
Drive (Route 7238) to Quiet Forest Court
(Route 7240) 0.06 Mi.
Quiet Forest Lane (Route 7239) - From Quiet
Forest Court (Route 7240) to Cul-de-sac 0.09 Mi.
Woodhollow Drive (Route 7238) - From Southcreek
Drive (Route 4016) to Quiet Forest Lane
(Route 7239) 0.08 Mi.
THE TIMBERS Q SUMMERFORD
(Effective 01/15/2008)
Blossom Loop (Route 7247) - From Blossom Place
(Route 7246) to Blossom Place (Route 7246) 0.08 Mi.
Blossom Place (Route 7246) - From Collington
Drive (Route 5989) to Blossom Loop (Route 7247) 0.04 Mi.
Blossom Place (Route 7246) - From Blossom
Loop (Route 7247) to Cul-de-sac 0.03 Mi.
Blossom Place (Route 7246) - From Blossom
Loop (Route 7247) to Blossom Loop (Route 7247) 0.04 Mi.
Collington Drive (Route 5989) - From Blossom
Place (Route 7246) to temporary
end of maintenance 0.01 Mi.
Collington Drive (Route 5989) - From Springford
Parkway (Route 5250) to Blossom Place
(Route 7246) 0.06 Mi.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
10. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. George Beadles addressed the Board regarding their sense
of accountability and concern for the environment.
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11. DINNER
On motion of Ms. Durfee, seconded by Mr. Gecker, the Board
recessed to the Administration Building, Room 502, for
dinner.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
Reconvening:
12. INVOCATION
Reverend Ryan Atchison, Sr., Pastor of Matoaca Christian
Fellowship, gave the invocation.
13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF
AMERICA
Eagle Scout Harrison Gebs led the Pledge of Allegiance to the
flag of the United States of America.
14. RESOLUTIONS
14.A. RECOGNIZING MRS. CAROL BENCE CONROY AND MRS. PATRICIA
B. REVERE FOR THEIR SERVICE AS MEMBERS OF THE HEALTH
CENTER COMMISSION OF CHESTERFIELD COUNTY
Ms. Robbins introduced Mrs. Carol Conroy and Mrs. Patricia
Revere, who were present to receive resolutions.
On motion of the Board, the following resolution was adopted:
WHEREAS, Mrs. Carol Bence Conroy has served as a
volunteer member of the Health Center Commission for the
County of Chesterfield for the past seven years, from July 1,
2000 to June 30, 2007; and
WHEREAS, during her tenure, Mrs. Conroy served in many
capacities within the Commission, as a representative at
large for her first year and as a representative of the Dale
District for the following six years; and
WHEREAS, being a dedicated member of the Health Center
Commission, Mrs. Conroy actively participated in the meeting
discussions and added her perspective to the review process
of each business session; and
WHEREAS, her leadership as Vice-Chair of the Health
Center Commission and dedication to the mission of Lucy Corr
Village has empowered residents to experience life enriched
with wellness and purpose; and
WHEREAS, Mrs. Conroy served with professionalism and
distinction as Chair of the Commission's Finance Committee
applying her knowledge and skills during the years she
served, promoting trustworthy stewardship in the management
and development of our resources; and
WHEREAS, Mrs. Conroy served as Chair of the Strategic
Planning Committee where she dedicated herself to helping
Lucy Corr Village build on its legacy of excellence in long-
term care in the development of a full continuum campus,
providing innovative leadership and a voice of experience;
and
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WHEREAS, Mrs. Conroy's devotion and dedication to Lucy
Corr Village is admired by all.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors and the Health Center Commission,
this 12th day of March 2008, publicly recognize the
outstanding contributions of Mrs. Carol Bence Conroy and
extend, on behalf of their members, Lucy Corr Village, and
the citizens of Chesterfield County, their sincere
appreciation for her exemplary service and dedication to
improving the quality of life of the individuals and families
we serve.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mrs. Conroy and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
And, further, the Board adopted the following resolution:
WHEREAS, Mrs. Patricia B. Revere has served as a
volunteer member of the Health Center Commission for the
County of Chesterfield for the past seven years, from July 1,
2000 to June 30, 2007; and
WHEREAS, during her tenure, Mrs. Revere served in many
capacities within the Commission, as a representative of the
Midlothian District for three years and the Clover Hill
District for the four years; and
WHEREAS, Mrs. Revere served faithfully and
conscientiously to enhance the recognition and benefits of
the Lucy Corr Village employees as Chair of the Human
Resources Committee of the Commission during her tenure; and
WHEREAS, she exhibited dedication to Lucy Corr Village
by participating on the Community Service Committee of the
Commission for two years and the Strategic Planning Committee
of the Commission for four years and showed a special
interest in the realization of our geriatric dental clinic
and arts programs; and
WHEREAS, being a dedicated, active member of the Health
Center Commission, Mrs. Revere was, always present for the
meetings, willing to participate in the discussions and
adding her unique perspective to the review process of each
business session; and
WHEREAS, being a member of the Health Center Commission,
Mrs. Revere has participated in the conversion process of the
16 assisted living beds to create a 240 bed Health Care
Center, opening of the 48 bed Assisted Living, licensure of
the 20 participant Adult Day Center, and the planning stages
for the independent living housing to enhance the care
continuum at Lucy Corr Village.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors and the Health Center Commission,
this 12th day of March 2008, publicly recognize the
outstanding contributions of Mrs. Patricia B. Revere and
extend, on behalf of their members, Lucy Corr Village, and
the citizens of Chesterfield County, their sincere
appreciation for her exemplary service and dedication to
improving the quality of life of the individuals and families
we serve.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mrs. Revere and that this
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resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
Mr. warren and Mr. Holland presented the executed resolutions
to Mrs. Conroy and Mrs. Revere and thanked them for their
service to the Health Center Commission and the Lucy Corr
Village.
Mrs. Conroy and Mrs. Revere expressed appreciation for the
opportunity to serve on the Commission.
14.B. RECOGNIZING BOY SCOUTS UPON ATTAINING THE RANK OF
EAGLE SCOUT
14.B.1. MR. HARRISON GEBS, MATOACA DISTRICT
14.B.2. MR. ANDREW FENLON, MIDLOTHIAN DISTRICT
14.B.3. MR. SCOTT RILEY, MIDLOTHIAN DISTRICT
14.B.4. MR. CHRISTIAN CARMICHAEL, MIDLOTHIAN DISTRICT
14.B.5. MR. GREGORY SIDELL, MIDLOTHIAN DISTRICT
14.B.6. MR. ERIC AHLES, CLOVER HILL DISTRICT
Mr. Kappel introduced Mr. Harrison Gebs, Mr. Andrew Fenlon,
Mr. Scott Riley, Mr. Christian Carmichael, Mr. Gregory Sidell
and Mr. Eric Ahles, who were present, with members of their
families, to receive resolutions.
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered
by Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
outdoor life, serving in a leadership position in a troop,
carrying out a service project beneficial to their community,
being active in the troop, demonstrating Scout spirit, and
living up to the Scout Oath and Law
WHEREAS, after earning at least twenty-one merit badges
in a wide variety of skills including leadership, service and
Mr. Harrison C. Gebs, Troop 806, sponsored by Woodlake
United Methodist Church, Mr. Christian Carmichael, Mr.
Gregory Sidell, Mr. Andrew Fenlon and Mr. Scott Riley, all of
Troop 876, sponsored by Mount Pisgah United Methodist Church,
and Mr. Eric H. Ahles, Troop 2890, sponsored by The
Brandermill Church, have accomplished those high standards of
commitment and have reached the long-sought goal of Eagle
Scout which is received by only four percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through their experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare themselves for roles as leaders in
society, Harrison, Christian Gregory, Andrew, Scott and Eric
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have distinguished themselves as members of a new generation
of prepared young citizens of whom we can all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 12th day of March 2008,
hereby extends its congratulations to Mr. Harrison C. Gebs,
Mr. Christian Carmichael, Mr. Gregory Sidell, Mr. Andrew
Fenlon, Mr. Scott Riley, and Mr. Eric H. Ahles, and
acknowledges the good fortune of the county to have such
outstanding young men as its citizens.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
Mr. Warren, Ms. Durfee and Mr. Holland presented executed
resolutions and patches to each of the Eagle Scouts,
congratulated them on their outstanding achievements, and
wished them well in future endeavors.
Mr. Gebs, Mr. Carmichael, Mr. Sidell, Mr. Fenlon, Mr. Riley,
and Mr. Ahles each provided details of their Eagle Scout
projects and expressed appreciation to their parents and
community for their support.
15. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Bob Herndon presented the Board with an update of public
transit in Chesterfield County.
Mr. Tom Tennile suggested the Board name a road or county
facility for Mr. David Hutcheson Welchons, former Director of
Utilities, for his contributions to Chesterfield County.
16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE
THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO
OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT
THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION
WILL BE HEARD AT SECTION 18
05SN0239 (Amended)
In Clover Hill Magisterial District, THE CHEATHAM FAMILY
LIMITED PARTNERSHIP requests rezoning and amendment of zoning
district map from Agricultural (A) to Community Business (C-
3) with Conditional Use to permit multifamily and townhouse
uses plus Conditional Use Planned Development to permit
exceptions to Ordinance requirements. The density of such
amendment will be controlled by zoning conditions or
Ordinance standards. The Comprehensive Plan suggests the
property is appropriate for regional mixed use uses. This
request lies on 63.5 acres fronting approximately 550 feet on
the north line of Hull Street Road, also fronting
approximately 2,400 feet on the west line of Route 288 and
located in the northwest quadrant of the intersection of
these roads. Tax IDs 733-680-Part of 9439; 734-678-2276; and
734-681-0526 and 3904.
Mr. Turner stated Mr. Warren has requested a deferral to May
28, 2008.
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Ms. Kristen Keatley, representing the applicant, stated
deferral is acceptable.
Mr. Warren called for public comment.
Ms. Andrea Epps spoke in support of the deferral stating it
will allow additional time to work on some concerns.
The public hearing was closed.
In response to Mr. Warren's question, Mr. McCracken stated a
meeting has been held relating to transportation concerns and
a consultant for transportation has submitted the scope for
the study. He further stated the consultant is currently
working on the fee for the report.
On motion of Mr. Warren, seconded by Ms. Durfee, the Board
deferred Case 05SN0239 to May 28, 2008.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
nRCrrn~ ~~
In Bermuda Magisterial District DAVID CAMPBELL requests
rezoning and amendment of zoning district map from Community
Business (C-3) to General Industrial (I-2). The density of
such amendment will be controlled by zoning conditions or
Ordinance standards. The Comprehensive Plan suggests the
property is appropriate for light industrial use. This
request lies on 1.5 acres fronting approximately 280 feet on
the north line of West Hundred Road, approximately 460 feet
east of Ware Bottom Spring Road. Tax IDs 807-653-0838 and
2033.
Mr. Turner presented a summary of Case 08SN0173 and stated
the Planning Commission and staff recommended approval and
acceptance of the proffered conditions.
Mr. Ray Grubbs, the property owner, expressed concerns
relating to closing the crossover in front of his property.
The applicant was not present.
Mr. Warren stated Case 08SN0173 would be moved to the end of
the agenda to allow time for the applicant to arrive.
08SN0175
In Midlothian Magisterial District REDEEMER LUTHERAN CHURCH
request Conditional Use and amendment of zoning district map
to permit a child care facility and private school in an
Agricultural (A) District. The density of such amendment will
be controlled by zoning conditions or Ordinance standards.
The Comprehensive Plan suggests the property is appropriate
for residential use of 2.0 acre or less. This request lies on
16.0 acres fronting approximately 450 feet on the east line
of Old Hundred Road approximately 450 feet south of
Brightwalton Road. Tax ID 716-699-Part of 2564.
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03/12/08
Mr. Turner presented a summary of Case 08SN0175 and stated
the Planning Commission and staff recommended approval and
acceptance of the proffered conditions.
Ms. Kristen Keatley, the applicant's representative, stated
the recommendation was acceptable.
Mr. Warren called for public comment.
No one came forward to speak to the request.
On motion of Mr. Gecker, seconded by Ms. Durfee, the Board
approved Case 08SN0175 and accepted the following proffered
conditions:
1. Except for timbering approved by the Virginia State
Department of Forestry for the purpose of removing dead
or diseased trees, there shall be no timbering on the
Property until a land disturbance permit has been
obtained from the Environmental Engineering Department
and the approved devices installed. (EE)
2. Direct vehicular access from the property to Old Hundred
Road shall be limited to one (1) entrance/exit. The
exact location of this access shall be approved by the
Transportation Department. (T)
3. Prior to any site plan approval, or within ninety (90)
days of a .written request by the Transportation
Department, whichever occurs first, forty five (45) feet
of right-of-way along the east side of Old Hundred Road,
measured from the centerline of that part of Old Hundred
Road that is immediately adjacent to the property, shall
be dedicated, free and unrestricted, to and for the
benefit of Chesterfield County. (T)
4. To provide an adequate roadway system, the developer
shall be responsible for the following improvements:
A. Construction of additional pavement along Old
Hundred Road at the approved entrance/exit to
provide a right and left turn lanes, if warranted,
based on Transportation Department standards.
B. Dedication to and for the benefit of Chesterfield
County, free and unrestricted, of any additional
right-of-way (or easements) required for the
improvements identified above. In the event the
developer is unable to acquire any "off-site"
right-of-way that is necessary for the road
improvement described in this Proffered Condition,
the developer may request, in writing, that the
County acquire such right-of-way as a public road
improvement. All costs associated with the
acquisition of the right-of-way shall be borne by
the developer. In the event the County chooses not
to assist the developer in acquisition of the "off-
site" right-of-way, the developer shall be relieved
of the obligation to acquire the "off-site" right-
of-way and shall provide the road improvements
within available right-of-way, as determined by the
Transportation Department. (T)
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5. Except where the requirements of the underlying
Agricultural District are more restrictive, any new
development for school and child care uses shall conform
to the requirements of the Zoning Ordinance for
Corporate Office (O-2) uses in Emerging Growth
Districts. (P)
6. The following setback criteria shall apply to any
outdoor play fields, courts, swimming pools and similar
active recreational areas:
a) With the exception of playground areas which
accommodate swings, jungle gyms, or similar such
facilities, all active playfields, courts or
similar active recreational facilities which would
accommodate organized sports such as football,
soccer, basketball, etc., shall be located a
minimum of 100 feet from any adjacent properties
zoned for, or utilized for, residential purposes or
zoned agricultural and shown on the plan as single
family residential uses, except where adjacent to
similar active recreational uses. Within this
setback, existing vegetation shall be supplemented,
where necessary, with landscaping or other devices
designed to achieve the standards for fifty (50)
foot buffers in the Zoning Ordinance. If the
facilities are setback more than 100 feet from the
adjacent properties, the landscaping or other
design features described above may be modified by
the Planning Department at the time of site plan
review. Such modification shall accomplish
mitigation of the visual and noise impacts that
sports or related activities have on adjacent
properties equivalent to the 100 foot
setback/landscaping requirements described here in.
b) Any playground areas (swings, jungle gyms, or
similar such facilities) shall be set back a
minimum of forty (40) feet from all properties
zoned for, or utilized for, residential purposes or
zoned agricultural and shown on the plan as single
family residential uses, except where adjacent to
similar playground areas.
c) The landscaping or other design features, including
a reduction in the setback distance described in
Proffered Condition 6.a.) or b.) may be modified by
the Planning Commission at the time of site plan
review. Such modification shall accomplish
mitigation of the visual and noise impacts that
recreational activities have on the adjacent
properties equivalent to the setback and
landscaping requirements described in Proffered
Condition 6 . a) and b) (P)
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
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03/12/08
17. Public Hearings
17.A. TO CONSIDER AMENDING THE ZONING ORDINANCE RELATING TO
RESPONSIBILITIES OF THE PLANNING COMMISSION AND
PRESERVATION COMMITTEE
Mr. Steven Haasch stated this date and time had been
advertised for a public hearing for the Board to consider
amending the Zoning Ordinance relating to the
responsibilities of the Planning Commission and Preservation
Committee. He provided a brief history of the Preservation
Committee.
Mr. Warren stated the members of the Preservation Committee
oppose separation of the public hearing process for the
Committee.
Mr. Warren called for public comment.
Mr. George Beadles spoke in opposition of separating the
public hearing process for the Planning Commission and
Preservation Committee.
Mr. Bryan Walker, a member of the Preservation Committee,
spoke in opposition to the request.
Mr. Turner stated the rationale for the amendment is to
streamline the process of the public hearing.
There being no one else to address the issue, the public
hearing was closed.
In response to Mr. Gecker's question, Mr. Micas stated the
cases would be heard sequential and not in bulk.
Ms. Durfee suggested that the Preservation Committee and
Planning Commission continue to meet simultaneously, with the
Preservation Committee seated on the platform in front of the
dais.
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
did not adopt the ordinance.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
17.B. TO CONSIDER A PROPOSED AMENDMENT TO THE COUNTY CODE
RELATING TO CREATION OF THE TRADITIONAL NEIGHBORHOOD
DEVELOPMENT (TND) ZONING DISTRICT, AND COUNTY-WIDE
STANDARDS FOR OFF-STREET PARKING, PARALLEL PARKING,
TREE PLANTING WITHIN SIDEWALK AREAS, AND SIGNS
PROJECTING FROM BUILDINGS, AND A PROPOSED AMENDMENT TO
THE INTRODUCTION TO THE PLAN FOR CHESTERFIELD TO
PROVIDE FOR OPPORTUNITIES FOR TND DEVELOPMENT
Assistant Director of Planning Mr. Michael Tompkins stated
this date and time had been advertised for a public hearing
for the Board to consider a proposed amendment to the County
Code relating to creation of the Traditional Neighborhood
Development (TND) Zoning District, and county-wide standards
for off-street parking, parallel parking, tree planting
within sidewalk areas, and signs projecting from buildings,
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03/12/08
and a proposed amendment to the Introduction to the Plan for
Chesterfield to provide for opportunities for the TND
Development. He reviewed some of the highlights of the TND
Zoning District.
~.
Mr. Warren called for public comment.
Mr. Beadles spoke in regards to the street network with the
TND Zoning Districts.
Ms. Andrea Epps spoke in support of the TND Zoning District.
There being no one else to address the issue, the public
hearing was closed.
In response to Ms. Durfee's questions, Mr. Tompkins explained
the site plan review is done with the overall development
plan. He stated the TND Zoning District calls for a minimum
of twenty percent of the acreage to be open space, either a
community center or common open space.
Mr. Gecker stated separating what would be in the master plan
and requiring it with rezoning would not be providing enough
information for decision makers and could allow deviation
from the plan.
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
deferred the public hearing to consider a proposed amendment
to the County Code relating to creation of the Traditional
Neighborhood Development (TND) Zoning District, and county-
wide standards for off-street parking, parallel parking, tree
planting within sidewalk areas, and signs projecting from
buildings, and a proposed amendment to the introduction to
the Plan for Chesterfield to provide for opportunities for
TND Development to May 28, 2008.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
17.C. TO CONSIDER A NEW LEASE AGREEMENT WITH A. T. MASSEY
ENERGY COMPANY FOR RENTAL OF A CORPORATE HANGAR AT
CHESTERFIELD COUNTY AIRPORT
Mr. Key stated this date and time had been advertised to
consider a new lease agreement with A. T. Massey Energy
Company for rental of a corporate hangar at Chesterfield
County Airport.
In response to Mr. Gecker's question, Mr. Key stated the
lease is for five years with renewal options in five-year
increments.
Mr. Warren called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Mr. Gecker, seconded by Ms. Durfee, the Board
authorized the County Administrator to enter into a new lease
agreement with A. T. Massey Energy Company for rental of a
corporate hangar and the associated office space located at
7431 Airfield Drive.
Ayes: warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
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03/12/08
17.D. TO CONSIDER THE RESTRICTION OF THROUGH TRUCK TRAFFIC
ON CRANBECK ROAD
Mr. McCracken stated this date and time had been advertised
to consider the restriction of through truck traffic on
Cranbeck Road.
Mr. Warren called for public comment.
Mr. George Beadles spoke in opposition to the restriction of
through truck traffic on Cranbeck Road.
Mr. Frank Grinnell spoke in support of the truck restriction
on Cranbeck Road.
There being no one else to address the issue, the public
hearing was closed.
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
adopted the following resolution requesting that the Virginia
Department of Transportation restrict through traffic on
Cranbeck Road:
WHEREAS, the Chesterfield County Board of Supervisors
received a request to restrict any through truck or truck and
trailer or semi-trailer combination except pickup or panel
trucks from using Cranbeck Road from Huguenot Road to Robious
Road; and
WHEREAS, the recommended alternate route is Huguenot
Road (Route 147) and Robious Road (Route 675); and
WHEREAS, Chesterfield County will use its good offices
for enforcement of the proposed restriction; and
WHEREAS, the Board has conducted a public hearing on the
restriction.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors requests the Virginia Department of
Transportation to restrict through truck traffic on Cranbeck
Road from Huguenot Road to Robious Road.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
17.E. TO CONSIDER AN ORDINANCE TO VACATE A PORTION OF A PLAN
OF COSBY'S LAKE
Mr. Stith stated this date and time had been advertised to
consider an Ordinance to vacate a portion of a Plan of
Cosby's Lake.
In response to Mr. Gecker's question, Mr. Harmon stated he
does not know the reason why the six lots were not vacated
with the remainder of the Plan of Cosby's Lake in 1957.
In response to Mr. Gecker's question, Mr. Turner stated the
underlying zoning on the parcel of land is R-7 and it could
be resubdivided to meet R-9 standards.
Mr. Warren called for public comment.
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08-188
03/12/08
Mr. George Beadles questioned whether vacating the Plan would
give the applicant more development rights.
Mr. George Bryant, a representative of Watermark Partners,
stated the reason for the request to vacate the Plan of
Cosby's Lake is to remove ingress and egress to one of the
lots. He further stated the county is not currently
assessing these lots as individual lots.
On motion of Mr. Holland, seconded by Mr. Gecker, the Board
deferred the public hearing to consider an ordinance to
vacate a portion of a Plan of Cosby's Lake to April 9, 2008.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
07SN0323
In Dale Magisterial District, RICHMOND 20 MHZ LLC requests
Conditional Use and amendment of zoning district map to
permit a communications tower in a Residential (R-7)
District. The density of such amendment will be controlled
by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
residential use of 1.0-2.5 dwelling units per acre. This
request lies on 1.2 acres lying approximately 230 feet off
the southeastern terminus of Cotfield Road, south of Pano
Road. Tax ID 781-676-Part of 7315.
Mr. Robert Clay presented a summary of Case 07SN0323 and
stated the Planning Commission and staff recommended approval
subject to the conditions and acceptance of the proffered
conditions. He stated the request conformed to the Public
Facilities Plan and Tower Siting Policy. He further stated
there was opposition present at the Planning Commission
meeting, but Dr. Brown, the Dale District Planning
Commissioner, felt the proffered conditions addressed the
issues.
Mr. Brennan Keene, the applicant's representative, stated the
recommendation was acceptable.
Mr. warren called for public comment.
Mr. Charles Humphrey, a resident of Shillcut Road, spoke in
opposition to the request. He stated he felt the applicant
did not look at other locations for the antenna, such as area
schools or libraries. He expressed concerns relating to the
location for the access road for the tower at the proposed
site.
Mr. Keene stated the applicant had researched other locations
in the vicinity and they were not feasible for the coverage
needed in the area.
On motion of Mr. Holland, seconded by Mr. Warren, the Board
approved Case 07SN0323 and accepted the following conditions:
1. There shall be no signs permitted to identify this use.
(P)
2. The base of the tower shall be enclosed by a minimum six
(6) foot high fence, designed to preclude trespassing.
A minimum 100-foot area of mature trees shall be
preserved outside of, and adjacent to, the compound, on
the north and east sides of the compound. A detailed
plan depicting these requirements shall be submitted to
08-189
03/12/08
the Planning Department for approval in conjunction with
final site plan review. Except as otherwise provided
herein, no trees within the buffer may be removed unless
such trees are dead, diseased or dying. (P)
3
The color, design and lighting system for the tower
shall be as follows:
a. The tower shall be gray or another neutral color,
acceptable to the Planning Department.
b. The tower shall not be lighted.
c. The tower shall be a monopole structure. (P)
4. Any building or mechanical equipment shall comply with
Sections 19-595 and 19-570 (b) and (c) of the Zoning
Ordinance relative to architectural treatment of
building exteriors and screening of mechanical
equipment. (P)
(NOTE: Section 19-570 (b) and (c) would require the
screening of mechanical equipment located on the
building or ground from adjacent properties and public
rights of way. Screening would not be required for the
tower or tower-mounted equipment.)
5. At such time that the tower ceases to be used for
communications purposes for a period exceeding twelve
(12) consecutive months, the owner/developer shall
dismantle and remove the tower and all associated
equipment from the property. (P)
And further, the Board accepted the following proffered
conditions:
We hereby proffer the conditions listed below if, and only
if, the request for a conditional use (CU) is granted. In
the event the request is denied or approved with conditions
not agreed to by the applicant, the conditions listed below
shall immediately be null and void and of no further force or
effect.
1. Communications Tower Height. The height of the
communications tower shall not exceed one hundred fifty-
four (154) feet inclusive of a four (4) foot lightning
rod. (P)
2. Communications Tower Antenna. Antennas shall be flush
mounted. (P)
Ayes: Warren, Gecker, Jaeckle and Holland.
Nays: Durfee.
08SN0184
In Clover Hill Magisterial District PEGASUS TOWER COMPANY,
LTD request Conditional Use and amendment of zoning district
map to permit a communications tower in an Agricultural (A)
District. The density of such amendment will be controlled by
zoning conditions or Ordinance standards. The Comprehensive
Plan suggests the property is appropriate for medium density
residential use of 1.51 to 4.0 units per acre. This request
lies on 0.3 acre fronting approximately 25 feet on the south
line of Reams Road approximately 150 feet west of South Arch
Road. Tax ID 750-701-Part of 5112.
'~
08-190
03/12/08
Mr. Robert Clay presented a summary of Case 08SN0174 and
stated the Planning Commission and staff recommended denial
of the request. He further stated the request does not
conform to the Public Facilities Plan or Tower Siting Policy.
He further stated there was opposition present at the
Planning Commission meeting.
Mr. Harold Timmons, Zoning Coordinator for Pegasus Tower,
LTD, presented information relating to the site layout,
existing network parameters, list of properties considered
and rejected; power levels of antennas; and tower siting
policy.
Mr. Mansoor Ahmed, a Sprint representative, stated this tower
site was important to network coverage for the area.
Mr. Albert A. McCoy, a Reams Road resident, spoke in
opposition to the tower, expressing concerns with the visual
impact on area properties and water runoff on his property.
There being no else to address the issue, Mr. Warren closed
the public hearing.
Mr. Timmons stated the applicant was willing to work with Mr.
McCoy to attempt to address any of his concerns.
Ms. Jaeckle stated public demand for cellular phone coverage
will affect the established areas of the county.
On motion of Mr. Warren, seconded by Mr. Gecker, the Board
denied Case 08SN0184.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
The Board recalled Case 08SN0173.
08SN0173
In Bermuda Magisterial District DAVID CAMPBELL requests
rezoning and amendment of zoning district map from Community
Business (C-3) to General Industrial (I-2) The density of
such amendment will be controlled by zoning conditions or
Ordinance standards. The Comprehensive Plan suggests the
property is appropriate for light industrial use. This
request lies on 1.5 acres fronting approximately 280 feet on
the north line of West Hundred Road, approximately 460 feet
east of Ware Bottom Spring Road. Tax IDs 807-653-0838 and
2033.
Mr. Jamie Atkins, representing the applicant, stated he
accepted the proffered conditions, but took exception to the
addendum recommending the existing crossover closure.
Mr. Jim Daniels spoke in support of the request, but was
opposed to the crossover closure. He stated this request is
a down zoning for the property and will reduce the number of
trips to the property.
In response to Ms. Jaeckle's and Mr. Gecker's questions, Mr.
McCracken stated there are no zoning conditions that would
require the closure of the crossover.
Mr. Ray Grubbs stated he was aware of addendum. He further
stated he supports the closure of the crossover as soon as
the other crossover is opened to access the property.
08-191
03/12/08
On motion of Ms. Jaeckle, seconded by Mr. Gecker, the Board
approved Case 08SN0173 and accepted the following proffered
conditions:
1. Uses shall be limited to a mini-storage facility and
uses which may be accessory to mini-storage facilities.
(P)
2. Within ninety (90) days of approval of this request, 100
feet of right-of-way measured from the centerline of
West Hundred Road (Route 10) adjacent to the property,
or the proposed right-of-way shown on the approved plans
for VDOT Project 0010-020-127, C-501, RW-201 adjacent to
the property, whichever is greater, shall be dedicated,
free and unrestricted, to and for the benefit of
Chesterfield County. (T)
3. Direct vehicular access from the property to Route 10
shall be limited to one (1) entrance/exit located at the
western property line. (T)
4. In conjunction with the initial development, the
developer shall construct an additional lane of pavement
along Route 10 for the entire property frontage and a
separate right turn lane at the approved access, and
dedicate any additional right of way (or easements)
required for these improvements. (T)
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
19. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no speakers at this time.
20. ADJOURNMENT
On motion of Ms. Durfee, seconded by Mr. Gecker, the Board
adjourned at 9:42 p.m. until April 2, 2008 at 3:00 p.m.
Ayes: Warren, Gecker, Jaeckle, Holland and Durfee.
Nays: None.
II
~./
mes J. Stegm er
ounty dministrator
4
A thur S. Warren
Chairman
08-192
03/12/08