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04-24-2002 PacketCHESTERFIELD COUNTY , BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: April 24, 2002 Item Number: 2. I I Subject: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Recognition Summary of Information: Today we have approximately 80 students with us from the county's nine high schools participating in Model County Government Day. Each student will be shadowing a county official on April 24 from 8:30 a.m. - 2:00 p.m. This annual program is designed to give high school government students a first hand look at County government. This year~ activity has been coordinated by the Extension Service 4-H Agent, in cooperation with Youth Services and the school Social Studies Coordinator. /~ ~ Title: Director, Extension Service Preparer:- '--Richard A. N~nally/~ Attachments: [---~ Yes INo # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 24, 2002 Item Number: SUBJECT Resolution Recognizing April 21-27, 2002, as "Organ and Tissue Donor Awareness Week" County Administrator's Comments: County Administrator: Board Action Requested= Adoption of the attached resolution Summary of Information: Mr. Miller requested that the following resolution be adopted. Ms. Anne Paschke, Communication Specialist, United Network for Organ Sharing will be present at the meeting to receive the resolution. This resolution is to raise awareness of the importance of organ and tissue donations by declaring April 21-27, 2002, as "Organ and Tissue Donor Awareness Week" Lisa Elko Title: Clerk to the Board of Supervisors Attachments: Ycs J---1No RECOGNIZING APRIL 21-27, 2002, AS "ORGAN AND TISSUE DONOR AWARENESS WEEK" IN CHESTERFIELD COUNTY WHEREAS, one of the most meaningful gifts that a human being can bestow upon another is the gift of life; and WHEREAS, approximately 23,000 Americans received a lifesaving or enhancing organ transplant last year; and WHEREAS, a new transplant patient is added to the national patient waiting list every 13 minutes; and WHEREAS, nearly 80,000 men, women and children are currently on the national waiting list for organ transplantation, including approximately 750 in Central Virginia, and~including some in Chesterfield County; and WHEREAS, an average of 16 people a day died last year awaiting an organ transplant that did not come in time; and WHEREAS, the United Network for Organ Sharing, the national, non- profit organization that coordinates the nation's organ transplant system, is located in Chesterfield County; and WHEREAS, Chesterfield County is committed to educating its employees and residents about organ donation; and WHEREAS, everyone is a potential organ, tissue and blood donor. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the week of April 21-27, 2002, as "Organ and Tissue Donor Awareness Week" in Chesterfield County to honor all those who have made the decision to give life, to focus attention on the extreme need for organ donation, and to encourage all residents of Chesterfield County to consider giving life through organ donation and to discuss that decision with their families. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 24, 2002 Item Number: 6. Subject: Work Session to Review the Consolidated Eastern Area Plan, and Amendment to the County's Comprehensive Plan, and to Review Companion Amendments to the Zoning Ordinance Relating to Development Standards Along Major Roads within the Plan Amendment Geography County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: County staff, the Planning Commission and interested citizens have, over the last two years, developed a recommendation to amend the Plan for Chesterfield to consolidate the geographies of four aging area Plans (representing the easternmost nine percent of the County) and to update the Plan for these geographies in a comprehensive manner that embodies the guiding principals of the Introduction to %he Pi~ for Chesterfield, adopted by the Board of Supervisors in 2000. Through this process staff, the Planning Commission and interested citizens have recommend the adoption of Zoning Ordinance amendments relative to design guidelines for development along major transportation corridors within the boundaries of the Consolidated B~s~ern Area Plan. Preparer: Attachments: Thomas E. Jacobson Yes Title: Director of Planning C:AG EN DA/2002/A PR24.1 ~--] No # Consolidated Eastern Area Comprehensive Plan Amendment and Companion Zoning Ordinance Amendments - Executive Summary The Eastern Area of the County includes approximately 9% of the County and consists of four aging area Plans. These Plans predate the Introduction to the Plan for Chesterfield, which the Board of Supervisors adopted in 2000. The Consolidated Eastern Area Comprehensive Plan amendment, once adopted, will guide future development within this portion of the County in a comprehensive manner embodying the principals of the adopted Introduction to the Plan. Through this Plan amendment process, citizens raised issues regarding the shape and appearance of development along major transportation corridors within the study area. The Plan amendment and the companion Zoning Ordinance amendments, once adopted, will guide future development in ways that preserve the existing tree canopy along major roads, foster quality architectural design, ensure compatibility between commercial uses and nearby area neighborhoods, and promote a sense of 'place' for Enon, in accordance with the principals of the Introduction to the Plan. Through this Plan amendment process, citizens raised issues regarding the preservation of important historic resources, the protection of the natural environment, and the creation of linear trails and greenways for both environmental protection and recreational use. The Plan amendment recommends further study of these issues. Through this Plan amendment process, citizens raised issues regarding the transportation network. The Plan amendment makes recommendations designed to provide for a safe, efficient and cost effective transportation network. Key Recommendations of the Consolidated Eastern Area Plan Economic development: Reserve and promote vacant lands in proximity to the study area's major interchanges for industrial and other employment generating uses. Commercial uses: Provide convenient locations for personal service and retail uses that serve local industries and their employees, as well as serve area residents. Encourage redevelopment of older strip commercial uses in non-linear manner that improves access to area properties and protects nearby neighborhoods. Residential areas: Protect stable residential areas from commercial and industrial encroachment, as well as from the potential adverse impacts of nearby commercial and industrial redevelopment. Residential uses located in areas where redevelopment is deemed appropriate, and which are likely to experience increased pressure for redevelopment to non- residential uses, should be protected until appropriate redevelopment occurs Historic resources: Assess the need to develop guidelines for preserving and interpreting historic and cultural resources. If guidelines are merited, develop these guidelines, together with a strategy for their implementation. Natural resources: Assess the potential for promoting open space con'idors as a framework to protect the natural environment and scenic values, provide land use transitions, and provide outdoor recreational opportunities. If merited, develop guidelines, together with an implementation strategy for their implementation. Transportation: Improve existing roads to accommodate future growth in this area of the County. Recommended Zoning Ordinances Increased setbacks and tree preservation along Route 10: To enhance views along Route l0 and preserve existing high-story trees, increase the effective setbacks for landscaping and tree preservation from 30 to 75 feet and require the preservation of under-story trees. Allow reduction of these setbacks, for parking and driveways, to 50 feet if utility lines are located so that landscaping and existing vegetation within the reduced setback minimize the visibility of above-ground utilities from the road Design standards for Mixed Use Corridors: To ensure compatibility with nearby neighborhoods, require buildings in Mixed Use Corridor areas to be compatible with residential architecture, as well as with buildings within the same project or within the same block or directly across any road. Increased setbacks and tree preservation for setbacks along Old Stage and Coxendale Roads: To mitigate the views of industrial development from Old Stage and Coxendale Roads (the entrances into Henricus Park and Dutch Gap Conservation Area) and to encourage preservation of the existing high-story trees, increase the effective setbacks for landscaping and tree preservation from 40 to 75 feet and require the preservation of under- story trees. Allow reduction of these setbacks, for parking and driveways, to 50 feet if utility lines are located so that landscaping and existing vegetation within the reduced setback minimize the visibility of above-ground utilities from the road. Design standards for Route 10 in Enon: To encourage, reinforce and enhance a sense of neighborhood identity and of 'place' for the Enon community, encourage village design standards for the Enon Core, similar to those required in other village areas (Bon Air, Chester, etc.) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: April 24, 2002 Item Number: 8.Ao Subject: Streetlight Installation Approval County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a New Streetlight Installation in the Matoaca District. Summary of Information' Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: ~. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Richard Title: Director of Environmental Engineering Attachments: Yes J----] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) o Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotatio~may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. MATOACA DISTRICT: Winterpock Road, vicinity of 10701, opposite Methodist Church Cost to install streetlight: $1,680.24 Does not meet minimum criterion for intersection Bethia United For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. STREETLIGHT REQUEST Matoaca District Request Received: February 21,2002 Estimate Requested: February 22, 2002 Estimate Received: April 11,2002 Days Estimate Outstanding: 48 NAME OF REQUESTOR: ADDRESS: Mr. Larry Davis Bethia United Methodist Church 10700 Winterpock Road Chesterfield, VA 23838 REQUESTED LOCATION: Winterpock Road, vicinity of 10701, opposite Bethia United Methodist Church Cost to Install streetlight: $1,680.24 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified Qualified Qualified Requestor states: "This pole is located near the front entrance of Bethia United Methodist Church main drive way, but on the same side as Crump's Store. This pole would increase traffic safety to the motorist traveling Winterpock Road and to the 400 members, guests, boy scouts, girl scouts, and other community visitors of our church." Street Light Request Map ,,~ri124, 2,002 This map shows citizen requested streetlight installations in relation to existing streetlights. Street Light Legend [~ existing light ~ requested light Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 24, 2002 Item Number: 8.B.[. Subiect: Nominations/Appointments to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint members to serve on the Youth Services Citizen Board. Summary of Information' The purpose of the Youth Services Citizen Board (YSCB) is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Midlothian District. Supervisor Barber has recommended that the Board appoint Elizabeth Brengel, an adult, to the Youth Services Citizen Board effective immediately through June 30, 2003. Ms. Brengel will serve the remainder of Gabrielle Roberts' term. Ms. Brengel meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Attachments: Yes No Director, Youth Services CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: A~ril 24, 2002 Subject: Item Number: Nomination/Reappointment to the Camp Baker Management Board 8.B.2. County Administrator's Comments: County Administrator: _~~ Board Action Requested: Nominate/reappoint three members to serve on the Camp Baker Management Board. Summary of Information: The Camp Baker Management Board has the responsibility of overseeing and monitoring the operation of Camp Baker. The positions representing the Dale and Matoaca District have expired. Mr. James Lumpkin and Mr. Mark Nugent have been supporters of Camp Baker services for a number of years and are willing to each serve a three-year term on the Camp Baker Management Board, if reappointed. Mr. Miller concurs with the reappointment of Mr. Lumpkin; Ms. Humphrey concurs with the reappointment of Mr. Nugent. The Richmond Area Association for Retarded Citizens (RAARC) representative position has expired. Mr. Vincent Burgess has been a long-time supporter of Camp Baker services for many years and is willing to serve a two-year term on the Camp Baker Management Board, if reappointed. The Board of Supervisors concurs with the reappointment of Mr. Burgess as well. /Geo-~ge ~raunstein - -- Attachments: [---] Yes No Title: Director, Dept. of MH/MR/SA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (continued) Name Mr. James Lumpkin 5020 Southmoor Road Richmond, VA 23234 Representinq Dale Magisterial District Action Requested Reappoint Mr. Mark Nugent 21122 Warren Avenue Matoaca, VA 23803 Matoaca Magisterial District Reappoint Mr. Vincent Burgess 6000 Watch Harbour Road Midlothian, VA 23112 Richmond Area Association For Retarded Citizens (RAARC) Reappoint The Camp Baker Management Board concurs with the reappointments of Mr. Lumpkin and Mr. Nugent. The term would be effective May 1, 2002, and will' expire on April 30, 2005. The Camp Baker Management Board concurs with the reappointment of Mr. Burgess. The term would be effective May 1, 2002, and will expire on April 30, 2004. Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 4 Meetin~l Date: April 24, 2002 Subject: Item Number: Appropriation and Transfer of Funds for Powhite Parkway Extension-Greensprings Road Project County, Administrator's Comments: ~'-~~ ~. ~_ ~ ~. County Administrator: Board Action Requested: The Board is requested to appropriate $400,000 in anticipated developer contributions, transfer $600,000 from the General Road Improvement Account, transfer $600,000 from the General Road Improvement Account FY03 appropriation, and authorize staff to proceed with the design and right-of-way acquisition for the Powhite Parkway Extension at Greensprings. Summary oflnformation: on March 27,2002, the Board approved the Sowers zoning case (01SN0189). Under the conditions of zoning, the County must decide within ninety (90) days if the County wants the development to proceed under conditions (Alternative ~A') which require developer-provided road improvements but do not require cash contributions for construction of the Powhite Parkway Extension; or if the County wants the development to proceed under conditions (Alternative ~B') which require different developer-provided road improvements and conditional cash contributions/construction, totaling $800,000, to the County for the sonstruction of the Powhite Parkway Extension. Preparer: Continued on next page) ~.' . McCracken Agen519 At'tachments: Yes No Title:Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Summary of Information: (Continued) The Greensprings development will generate over 40,000 vehicles per day if developed to the maximum densities allowed through zoning. The extension of the Powhite Parkway is needed to accommodate this traffic. Staff recommends the County notify the developer, as provided for under zoning to proceed with his development under Alternative 'B' conditions. This notification, while not legally obligating the County to participate in the cost of the Powhite Parkway Extension, will indicate the County's intention to participate in the cost. Detailed construction plans are not available for the Powhite Parkway Extension-Greensprings. An accurate cost estimate for the Extension is not available. Staff believes the cost will be $2.3 million at minimum. If the County chooses to have the development proceed under Alternative 'B', the County will need to provide a minimum of $1.5 million, to combine with the developer contributions ($400,000 within 60 days, $400,000 when construction contract is advertised), in order to construct the Extension. Staff recommends $600,000 be transferred from the General Road Improvement Account to the Extension project. The $600,000 included in the FY03 budget for the Account would also be transferred to the project at the beginning of the fiscal year. The additional funding required for the project could be addressed through future General Road Improvement appropriations. Recommendation:staff recommends that the Board take the following actions: Authorize staff to notify the developer that the development is to proceed under Alternative 'B' conditions which require the cash contribution for the Powhite Parkway Extension; Appropriate $400,000 in anticipated developer contributions for the construction of Powhite Parkway Extension; o Transfer $600,000 from the General Road Improvement Account to the Powhite Parkway Extension-Greensprings project; (Continued on next page) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 Summary of Information: (Continued) Approve the transfer of $600,000 from the General Road Improvement Account FY03 appropriation to the Powhite Parkway Extension- Greensprings project at the beginning of the fiscal year (2003). Authorize the County Administrator to enter into the necessary County/VDOT/Developer construction agreements/contracts, permits, and surety agreements, acceptable to the County Attorney, in order to have the Powhite Parkway Extension-Greensprings project constructed; Authorize staff to proceed with the design, right-of-way acquisition, and advertisement of the Powhite Parkway Extension-Greensprings Road construction contract; and Accept the right-of-way for the Powhite Parkway Extension-Greensprings Road Project and authorize the County Administrator to sign the deed. District: Clover Hill and Matoaca CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Meetina Date: Anril 24. 2002 Number Budget and Mana.qement Comments: This item requests the appropriation of $400,000 in anticipated developer contributions, the transfer of $600,000 from the current General Road Improvement Fund, and the transfer of the $600,000 FY2003 General Road Improvement Fund Appropriation to a project for the construction of the Powhite Parkway Extension. The total project cost is estimated to cost a minimum of $2.3 million. If the Board decides to have the Greenspring development proceed under Alternative 'B' as recommended by staff, the developer would be required to proffer $800,000 of the total cost for the extension of Powhite Parkway. By choosing this alternative, the county would be demonstrating its intent to fund the remaining costs for construction of the road, currently estimated at or over $1.5 million. The General Road Improvements fund is the only currently available source for this project, and has a current balance of $954,747. This item requests transfer of $600,000 to the Powhite Extension Project, leaving a remaining balance in the General Road Improvement Fund of $354,747. (Balance would be reduced to $254,747 with approval of the Supplemental Road Fund item.) The Adopted FY2003 budget includes an appropriation of $600,000 for general road improvements, and this item would transfer that appropriation to the project when it becomes available July 1. This item also appropriates one-half of the anticipated developer contribution, which in the proposal under consideration, is required within 60 days. The other $400,000 would be required upon advertisement of the construction contract. Preparer: Rebecca T. Dickson Title: Director, Budget & Management POWHITE EXTENSION GREENSPRINGS PROJECT POWHITE PROJECT POWHITE ALTERNATIVE A 0.7 0 0.7 1.4 Miles POWHITE EXTENSION GREENSPRING PROJECT N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 2&, 2002 Item Number: s.c. 2. a. Subject: Request for Permit to Stage a Fireworks Display at 70 Bellona Arsenal, Midlothian, Virginia on July 4, 2002 County Administrator's Comments: /~¢.~/_c~C ~ ~ County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a permit to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia on July &, 2002. Summary of Information: George Hoover has requested permission from the Board of Supervisors to stage a fireworks display at 70 Bellona Road, Midlothian, Virginia 23113, on July 4, 2002, with rain dates of July 5, 2002 and July 6, 2002. George Hoover has significant pyrotechnical experience and will personally discharge the fireworks display. Mr. Hoover has assisted in the staging of similar displays on the same property each year for twelve years, except 1993 and 1999, without incident. Mr. Hoover has obtained a liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $1,000,000. Lt. James R. Picardat of the Fire Marshal's Office reviewed this fireworks request and indicated that it meets the criteria under the Fire Prevention Code. Preparer: ~, (~ (... cc~ Steven L. Micas Attachments: Yes [No Title: County Attorney 1223:56755.1 F.D, N0.'I CHESTERFIELD FIRE DEPARTb~ENT CHESTERFIELD, VIRGINIA INCIDENTAL REPORT DATE: Mar-31-02 10:30P HOOVER AND STRONG 804 379 7840 P.02 CERTIFICATE OF INSURANCE [] STATE FARM FIRE AND CASUALTY COMPANY, Bloomington, Illinois [] STATE FARM GENERAL INSURANCE COMPANY, Bloomington, Illinois [] STATE FARM FIRE AND CASUALTY COMPANY, Scarborough, Ontario [] STATE FARM FLORIDA INSURANCE COMPANY, Winter Haven, Florida [] STATE FARM LLOYDS, Dallas, Texas insures the following policyholder for the coverages indicated below: Name of policyholder Hoover, Torrance D. and Jill R Address of policyholder 10700 Trade Rd. Richmond, Va. 23236 Location of operations 70 Bellona Arsenal Midlothian Va. 23113 Description of operations Fireworks Display The policies listed below have been issued to the policyholder for the policy periods shown. The insurance described in these policies is subject to all the terms exclusions, and conditions of those policies. The limits of liability shown may have been reduced by any paid claims. POLICY PERIOD LIMITS OF LIABILITY POLICY NUMBER TYPE OF INSURANCE Effective Date i r: ~.~ati_ 'on ~ (at beginning of policy period) Comprehensive : BODILY INJURY AND .............................. Business Liability ', PROPERTY DAMAGE This insurance includes: '-[~-~-r~i~-~ ~-¢~-t~:[d-~O~-~i;-~{i~-r~ ........................... [] Contractual Liability [] Underground Hazard Coverage [] Personal Injury [] Advertising Injury [] Explosion Hazard Coverage [] Collapse Hazard Coverage EXCESS LIABILITY [] Umbrella [] Other Workers' Compensation and Employers Liability 46-CM-0244-7 POLICY NUMBER 46-CD-7570-6 POLICY PERIOD Effective Date F_xpim'~m Da~ oc? 8,20Ol OCT 8,2002 TYPE OF INSURANCE Homeowners POLICY PERIOD Effective Date i F ~.',n~mti. On Date ; DEC22,2002 DEC22,2001 : Each Occurrence $ General Aggregate $ Products - Completed $ Operations Aggregate BODILY INJURY AND PROPERTY DAMAGE (Combined Single Limit) Each Occurrence $1, oo0, ooo Aggregate $ Part 1 STATUTORY Part 2 BODILY INJURY Each Accident $ Disease Each Employee $ Disease- Policy Limit $ LIMITS OF LIABILITY (at beginning of policy period) $100,000 THE CERTIFICATE OF INSURANCE IS NOT A CONTF~LACT OF INSURANCE AND NEITHER AFFIRMATIVELY NOR NEGATIVELY AMEMDS, EXTENDS OR ALTERS THE COVERAGE APPROVED BY ANY POLICY DESCRIBED HEREIN. Name and Address of Ce~ificate Holder County of Chesterfield P. O. Box 40 Chesterfield, Va. 23832 558-994 a 3 04-1999 Prin~ed in USA. If any of the described policies are canceled before its expiration date, State Farm will try to mail a written notice to the certificate holder days before cancellation. If however, we fail to mail such notice, no obligation or liability will be imposed on S~?a/rm or~t~age~represer~tatives. /'/~n~re of/~e4~ed Representative- · <~ ~/~_,,~_,~.~_ ~ o.~/o:~/~_oo2 Ti'~e "'~-' Date Agent's Code Stamp AFO Code J GRAVINS 2039 ICHMOND SOUT J F212 Application for Fireworks Display (Print or Type All Information) Date of Application: Event Name:, July March 15, 2002 4th Celebration Time of Fireworks: Event Location: Date: 9:15 PM Rain Date: 7/5 or 70 Bellona Arsenal Midlothian, VA 23113 July 4, 2002 7/6 Shooting site/Display area:__ River front (include map) Sponsoring Organization: George Hoover Person In Charge of Event: - George Hoover 10700 Trade Road Mailing Address: City:, Richmond Work Phone:-804-794-3700 VA 23236 State:__Zip: Home Phone-804-320-4447 Person Coordinating Fireworks: (for the sponsor) Mailing Address: CID': Richmond George Hoover 10700 Trade Road Work Phone: 804-794-3700 VA 23236 State: Zip: Home Phone: 804-320-4447 Company Responsible for Shooting:, George Hoover Mailing Address: 10700 Trade Road City: Richmond Work Phone: 804-794-3700 Shoote~Name: George Hoover State: VA Zip: 23236 After Hours: 804-320-4447 ~ote: ?2. Attach a list of fireworks to be used in the display. Attach a copy of the certificate of insurance. Include a site draWing noting disch .ar§e site, spectator viewing area, parking, and any nearby structures. Should you have any questions, call the Fire and Life Safety Division at 748-1426. Return application to: Chesterfield Fire Department Fire and Life Safety P. O. Box 40 Chesterfield, VA 23832 March 15, 2(}02 Date: Print Name: George F. Hoover RemarkS: (office use only) Site suitable for display pending County Attorney and Board of Supervisors approval. Site unsuitable. Event Representative: Date: FIREWORKS FOR JULY 4~ 2002 - HOOVER SHOW 300 2 lA" 200 3" 200 4" 50 5" 50 6" Class B Mortar Shells 10 - 200 Shot 1" cakes 20 Roman Candles i:\jbeals~hoover - personal\july 4th~reworks schedule2002.doc CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 24, 2002 Item Number: 8. c. 2. b. Subject: Request for a Permit to Stage a Fireworks Display at the Chesterfield County Fairgrounds on July 4, 2002 County Administrator's Comments: /~..¢. ~(J /J)~~.~_ County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a permit to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2002. Summary of Information: The Chesterfield County Parks and Recreation Department has requested permission from the Board of Supervisors to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2002, with no rain date. The Parks and Recreation Department has conducted similar displays on the same property each year for the last twelve years without incident. The fireworks supplier, Dominion Fireworks, Inc., has obtained a liability insurance policy naming the County of Chesterfield as an additional insured party in the amount of $2,000,000, which has been approved by Risk Management. Lt. James R. Picardat of the Fire Prevention Bureau reviewed this fireworks request and indicated that it meets the criteria under the Fire Prevention Code. The cost of the fireworks event for this year's program will be paid by donations from Comcast Cablevision, AIM-USA, and Allen, Allen, Allen & Allen, Rx South, Garden South, Ukrop's, and Arm Kell, L.L.C. Preparer: k~,,~L~. ~',. C ~ Steven L. Micas Attachments: Yes ~-~No Title: County Attorney 1223:56500.1 Date of Application: Event Name:, z~ TI4 Time of Fireworks: Application for Fireworks Display (Print or Type All Information) Date: Event Location: ~__~t4~gr~?,_C-,EL/3 (nD. ~-~ ,~>~x2~f~.% Shooting site/Display area: Sponsoring Organization: Person In Charge of Event: - Mailing Address: '-~. ~). 8i9~5 (include map) City: State: ~/~ Zip: Work Phone:' Home Phone: Person Coordinating Fireworks: (for the sponsor) Mailing Address: City: Work Phone: State: ~JA Zip: Home Phone: Company Responsible for Shooting: Mailing Address: Work Phon : 5 tate: VA After Hours: Note: Date: Attach a list of fireworks to be used in the display. Attach a copy of the certificate of insurance. Include a site drawing noting discharge site, spectator viewing area, parking, and any nearby structures. Should you have any questions, call the Fire and Life Safety Division at 748-1426. Remm application to: Chesterfield Fire Department Fire and Life Safety P. O. Box 40 Chesterfield, VA 23832 Print Name: "~. ~e. ~oac{ ~g ~hrZ_ (office use only) Site suitable for display pending County Attomey and Board of Supervisors approval. Site unsuitable. Event Representative: Date: Date: PROPOSAL FOR PROVIDING AND DISPLAYING FIREWORKS #00-5209-8424 CHESTERFIELD COUNTY, VIRGINIA INVENTORY SIZE AMOUNT DESCRIPTION 3 INCH 300 ASSORTED 4 INCH 125 -. ASSORTED 5 INCH 60 ASSORTED 6 INCH · 60 ASSORTED THE (}RAND FINALE WILL CONSIST OF AN ADDITIONAL 300 3 INCH COLOR & REPOKT SHELLS, 10 4 INCH SHELLS, 10 5 INCH SHF~L5, AND 9 6 iNCH - - SHELI~ CHAINED TOGETHEIL " SHELLS WILL BEALL COLORS, TYPES, AND VERy m~H QUALrrY: TYPES I DESCRIPTIONS CHRYS~ · - CHRYS~ WITH HRARTS CHRYSANTt~MUM WITH CHANGING COLORS PEONY SHELLS.. pALM TREE .SHELLS CROSSETTE S~ SALUTE SHELLS HEART PATTERN SHELLS FIVE POINT STAR DIADEM SHELLS SPIDER SHELLS. WILLOW SHELLS RING SHELLS DURATION OF DISPLAY: 20 TO 25 MINUTES TOTAL COST: $10,000.00 INSURANCE: FIVE lv~,LION DOLLARS with a 3% increase each additional year: ~4/~2/2~2 11:28 8~47323866 DOMINION FIREWORKS N PAGE 82 e~ooucER 44o-248-4711 Britton-Gallagher & Assoc. 6240 S0M Center Rd. Cleveland, OH 44139-2985 THIS CERTIFICATE IS ISSUED AS A MATrER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIE$ BELOW. COMPANIES AFFORDING COVERAGE COMPANY' A Lexington Insurance Company COMPANY Dominion Fireworks, Inc. B Granite State Insurance Co. P. O. Box 3015 PetersburgVA23805 '" / COMPANY ' UILIECT TO ALL THE TERMS, ~EXCLUSION. S, AND CONDITIONS OF SUCH POLIC!ES. UMITS SHOWN MAY HAVE m=KN REDUCED BY PAID CLAIMS. TYI~ OF IMSUI~i'AMCE POUCY NUM~ POUCY I~I~ECTIVE ! POLICY I~PtRATION COMMERCIAL GENERAL IJAOILJTY ~I.,AIM~ MAO£ I_] O=cUR __ OWNER'S & CONTRACTOR'S PILOT 0442197 BIND145830 3/23102 3123t02 $123/03 8/23103 PRODUCTS , COMPJOP AGG PERSONAL & ADV I/~IURY EACH OCCURRENCE FIRE DAMAGE (Any COMBINED SINGLE UMIT BODILY INJURY ~ODPY INJURY PROPERTY DAMAGE AL)TO ONlY - EA ACCIDENT OTHER THAN AUTO F. ACH ACCIDENT * ..... 2000000 i 2000000 * 1~ooo * 1000000_. 50000 1000000 5642254 CLINCL 3123/02 6/23103 EACH OCCURRENCE AGGREGATE EL EACH ACCiOF_..N'T EL DISEASE - POLICY LIMIT ~L D~E~SE - [A e~PLOy_.__._~ 4000000 4000000 I~CRIFTI~ OF OPiIRATIOM~I-OCATiONINB.iiCU~/~:~IAt DATE: July 4,2002 ADDITIONAL INSURED: ~1 Chesterfield County, VA. ~IN DATE: July 5,2002 ~2 Chesterfield County Fair ~eld County Parks & Recreation Dept. Chesterf , _ DAYO ~ NOTRE TO ~l~~~~~~ N O TNB ield County, VA 23832 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: April 2~t, 2002 Item Number: 8.c.2.c. Subject: Request for a Permit to Stage a Fireworks Display at the Sunday Park Peninsula of Brandermill on July 4, 2002 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a permit to stage a fireworks display at the Sunday Park Peninsula at Brandermill on July 4, 2002. Summary of Information' Mr. Mike Divita and Ms. Dena Sindelir, of the Brandermill Community Association, have requested permission from the Board to stage a fireworks display at the Sunday Park Peninsula at Brandermill on July 4, 2002 at dusk. Mr. W. G. Bulifant, III, of Dominion Fireworks has previously conducted similar displays here and elsewhere in the Ceunty and will personally discharge the firewerks. Mr. Divita and Ms. Sindelir have submitted evidence ef a fireworks liability insurance policy in the ameunt of $2,000,000 which names the County as an additional insured. Lt. James R. Picardat, of the Fire Marshal's Office, has reviewed the request and has indicated that the preposed display meets all applicable criteria under the Fire Preventien Cede. Steven L. Micas Title: County Attorney 1223:56317.1 Attachments' Yes ~]No CHESTERFIELD FIRE & EMS Fire and Life Safety Division P.O. Box 40 10031 IRON BRIDGE ROAD CHESTERFIELD, VIRGINIA 23832 (804) 748-1426 Fax: (804) 768-8766 Firemarshal~co. chesterfield, va. us Community Programs Inspections/Investigatious Plans Review Administrative Services To-- From: Date: Subject: Wendell~erts, Asst. County Attorney Randy~c, iirdat, Asst. Fire Marshal February 12, 2002 Fireworks Application Enclosed you will find the fireworks application for the Brandermill Community Association's July 4, 2002 display. Everything is the same as it has been in previous years and has my approval. The shooter's insurance certificate is not enclosed, however, I spoke with Mr. Bulifant and he advised his certificate is to be renewed in March and at that time he will forward a copy to me. If there is anything else you need from my end please let me know. "OUR GOAL IS TO BE THE SAFEST AND MOST SECURE COMMUNITY OF IrS S~ I~ THe U.S.A." Application for Fireworks Display (Print or Type All Information) DateofApplication: January 25, 2002 Event Name:, Brand~rmill's Fourth of July Time of Fireworks: 9'215 p.m./dusk RainDate: Event Location: Date: July 4, 2002 July 5, 2002 Sunday Park Peninsula in Brandermill Shooting site/Display area: Sunday Park beach area (include map) SponsohngOrganization: Brandermill Community Association Person In Charge of Event: -Mike Divita/Dena Sindelir Mailing Address: 3001 East Boundary Terrace City: Midlothian State: VA Zip: 23112 Work Phone: 804/744-1035 Home Phone: 804/739-9663 Person Coordinating Fireworks: (for the sponsor) Mailing Address: City: Midlothian Work: Phone: Mike Divita/Dena Sindelir 3001 East Boundary Terrace 80~/74~1035 State:VA Zip:, 23112 Home Phone: Company Responsible for Shooting:. Dominion Fireworks Mailing Ad&ess: P. O. Box 3015 City! Petersburg Work Phone: 733-6792 Shooters Name: 5'tate: VA Zip: 23805 ARer Hours: 452-0595 W. G. Bulifant, III VV~ Note: 1. Attach a list of fireworks to be used in the display. Attach a copy of the certificate of insurance. Include a site drawing noting disch .arge site, spectator viewing area, parking, and any nearby structures. Should you have any questions, call the Fire and Life Safety Division at 748-1426. Return application to: Chesterfield Fire Department Fire and Life Safety P, O. Box 40 Chesterfield, VA 23832 Date: January 25, 2 0 9~plicant'i Signature: ~ ._~r.,-~ Brandermill Community Association (office use only) Site suitable for display pending County Attomey and Board of Supervisors approval. Site unsuitable. Fire O ffi ci '~J~-~,~~/,4~$ 7t' ,~/,,O ,,~,,~,,~,~/D at e: Event Representative: Date: BtLtuNDEthYf/LL C OlVl}go,l~ITy :eS S O Cla.%i ON /ULY ,4TH ?IR_E~P'O_r.?i(S PROPOSAL FOR TI-IR_Es (z} ¥~_, ~ CO!iq?P~6CT -f~AR:S 200~, 20!)2~2003 I~'UgENTF_:.!Ry .9F DISPLAY 400 2.5 ~-N. ASSORTED S!-/-S.L.,_.S ,.,~ <-~ _ ~ ~ AS ~:. TTE~,;,£S~ 350 3 ~ASSORT~D S~LLS (T~!S 80 4~ ASSORTED S~LL8 60 5 30 6 :~ff ASSORTED S~r L :~i~. 'S INSLFRADqCE LIiVIITS: FIfE MILLION DOLLARS' PLEASE NOTE · OUR INSUR_A]qCE CO1VfpAdxFy H_AS PLUS RATING TOTAL. PR/CE Sg,000.00 2001 $ 8..400.00 2002 $ 8..§20.00 2003 THIS. IS OiWL¥ A 5o,/0 INCREASE AFTER T/-~ F/RET i ' GOOD g ~ OR o0 DAYS DOMINION FIREWOP,,I{S, INC. PETERSBURG: VIRGINIA ,q'~BRANDERMILL Community Association SWIFT CREEK RESERVOIR BIKE TRAILS e~uc~ 440-248-4711 Brltton-Gallagher & Assoc. 6240 SOM Center Rd. Cleveland, OH 44139-2985 Dominion Fireworks, Inc. P, O. Box 3015 Petersburg VA 23805 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFER8 NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANY A COMPANIES AFFORDING COVERAGE Lexington Insurance Company COMPANY B Granite Staxe insurance Co. COMPANY c COMPANY D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE USTED BELOW HAVE BEEN tSSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTYVITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITION~ C; SUCH POLICIES, EMITS SHOWI~ MAY HAVE ~EEN REDUCED BY PAID CLAIMS. TIrPE OF INaURANClE COMMF~RCIAL QENERAL UAalLITY __ CLAIMS MADE t J OCCUR OWNEW$ & CONTRACTOR'S PRO'r ,MJTO~O~II~ LU~II.n'Y mY Atrto ALL OWNL~3 AUT~ ~CHEOUL~D AUTOS HIRED AUTOS NON-OWNED AUTOS ANY AUTO UMER;LLA FORM OTHER THAN U~aRr~LEA FO~ ~ COM~TION ~D POUCY NUMBER 04,4,2197 BIND 145830 5642254 I~)UCY DATE 3/23/02 3123102 3/23/02 FOLICY E~tRATION DATE IMM/DO/YY! 8/23/03 6/23103 6123/03 GENERAL AGGREGATE PRODLk~T~. COMP/OP AGO PERSONAL & ADV INJURY EACH OCCURRENCE FIRE D~AGE {~y e~ tim) MED EXP (Any one F~,-aa;~,~ r~OMIilNED SINGLE[ LIMIT BODILY INJURY IPer plrloIll IIODILY INJURY IPm m~ide~tl PROPERTY DAMAD6 AUTO ONLY - EA ACCIDENT OTHER THAN AUTO ONLY: EACH ACCIDENT EACH OCCtJRRENCI~ AGGREOATE I ' WC aTATU- lOTH- TORY IJMrt~ .p~ EACH ACCIDENT ~0.~oooo gO000OO 1000000 5oQoo 1000000 4000000 AO00000 EL DISEASE . POLICY UMIT G EL DISEASE - IF..4 IgVlPU3V~E g ADDITIONAL INSURED: Chesterfield County, VA. DATE: July 4,2002 __ Location: Brandermlll Lake :.~,.~x~.~ .'; .... _~.~ · '~ ~ ~>~, ' '~.~,~,,~ ',,~.'-.-~x.~,;-; · '~:~- ~ ~.~ ~ .... , ....~,~,,, . ., . . Brandermlll Co.unity A~atlon I ahem ~ OF T.E ~V~ omc=am ~uc~ ge c~ac~ =~.~ THE 3001 Boundary Terrace I Midlothian, VA 23112 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: April 24, 2002 Subject: State Road Acceptance County Administrator's Comments: Item Number: 8.C.3. County Administrator: ,Board Action Requested: Summary of Information: ~ato&c&: McCormick Woods, Section B Richard ~CElfish Title: Director of Environmental Engineering Attachments: Yes J-]No # TO: Board of Supervisors FROM: Department of Enviromnental Engineering SUBJECT: State Road Acceptance - MCCORMICK WOODS, SEC B DISTRICT: MATOACA MEETING DATE: 24 April 2002 ROADS FOR CONSIDERATION: FOX MAPLE CT FOX MAPLE TER Vicinity Map: MCCORMICK WOODS, SEC B CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: April 24, 2002 Item Number: 8. c. 4. Subject: Transfer of Funds, Designation of Projects for the Supplemental FY02 Chesterfield Road Fund, and Approval of the updated Chesterfield Road Fund Project Development Schedule County Administrator's Comments: ~)~_o~,~ /~~ County Administrator: ~ Board Action Requested: The Board is requested to transfer $100,000 from the General Road Improvements account, designate Old Buckingham Road as the FY02 Supplemental Chesterfield Road Fund Project, and approve the updated Chesterfield Road Fund Project Development Schedule. Summary oflnformation: The Virginia Department of Transportation (VDOT) has advised the County that up to $100,000 in Supplemental Chesterfield Road Funds are available for FY02. The exact amount of funds will be determined by VDOT after all Statewide requests for supplemental funds are received. To maximize the amount of funding available for county road improvements, staff is recommending that the Board match VDOT's supplemental funds with a $100,000 transfer. Staff recommends the supplemental allocation be designated for the Old Buckingham Road (Mill Forest Drive to South of Olde Coalmine Road) project. The Chesterfield Road Fund Project Development Schedule adopted by the Board in March, 2002 should be revised to reflect the supplemental allocation. Continued - next page Preparer: ~,~¢~ R.J. McCracken Agen520 Attachments: Yes No Title: Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) Recommendation: Staff recommends that the Board: 1) Transfer $100,000 from the General Road Improvements Account for the FY02 Supplemental Chesterfield Road Fund; 2) Adopt the attached resolution designating the FY02 Supplemental Funds for the Old Buckingham Road (Mill Forest Drive to South of Olde Coalmine Road) project; and; 3) Approve the updated Chesterfield Road Fund Project Development Schedule. District: Midlothian CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3of 3 Meeting Date: Anril 24. 2002 Number Budclet and Management Comments: This item requests the transfer of $100,000 from the general road improvements fund to the Old Buckingham Road Project. These funds would be used to match FY2002 Supplemental Road Fund money from VDOT in an amount up to $100,000. Total project cost is estimated to be $1,000,000, equally shared between VDOT and the county through the road fund program over the next two fiscal years. The General Road Improvements fund has a current balance of $954,747. This item requests transfer of $100,000 to the Old Buckingham Road project, leaving a remaining balance in the General Road Improvement Fund of $854,747. (Balance would be reduced to $254,747 with approval of the Powhite Parkway Extension item.) Preparer: i~_.~ ~c ~i~ l~~ Title: Director, Budqet & Manaqement Rebecca T. Dickson WHEREAS, Section 33.1-75.1 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any County for designations by the governing body of up to 25% or $500,000, whichever is greater, of funds received by it during the current fiscal year pursuant to the "State and Local Fiscal Assistance Act of 1972" for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such County; and WHEREAS, the Virginia Department of Transportation (VDOT) has notified the County that $100,000 is the maximum amount of Chesterfield County funds that will be matched by the State as a supplemental FY02 allocation. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors has allocated $100,000 from the General Road Improvements Account for the FY02 Supplemental Allocation Program and requests VDOT to provide an equivalent match. AND, BE IT FURTHER RESOLVED, that the FY02 Supplemental Matched Funds be allocated for the following project: $200,000 Old Buckingham Road (Mill Forest Drive to South of Olde Coalmine Road) - Preliminary Engineering, Right-of-Way and Construction ($100,000 VDOT and $100,000 County) PROPOSED CHESTERFIELD ROAD FUND PROJECT DEVELOPMENT SCHEDULE FY 03 THROUGH FY 08 ACTUAL PROJECTED ALLOCATIONS FY 02 PROJECT / DESCRIPTION/ FY 02 FY 03 SUPP FY 04 FY 05 FY 06 FY 07 FY 08 DISTRICT LOCATION BRANDERS BRIDGE RD WIDEN 2 LANES $599,830 BERMUDA FR: ROUTE 10 $299,915 TO SOUTH HAPPY HILL RD $299,915 GENITO RD WIDEN 4 LANES $400,170 $599,830 CLOVER HILL FR: SOUTH RIDGE DRIVE $200,085 $299,915 TO FOX CHASE LANE $200,085 $299,915 OLD BUCKINGHAM RD WIDEN 2 LANES $400,170 $200,000 $399,830 MIDLOTHIAN FR: MILL FOREST DRIVE $200,085 $100,000 $199,915 TO S. OF OLDE COALMINE RD $200,085 $100,000 $199,9t5 PROJECT TO BE DETERMINED AT A LATER DATE $600,t70 $399,830 MATOACA DISTRICT $300,085 $199,915 $300,085 $199,915 PROJECT TO BE DETERMINED AT A LATER DATE $600,170 $399,830 DALE DISTRICT $300,085 $199,915 $300,085 $199,915 PROJECT TO BE DETERMINED AT A LATER DATE BERMUDA DISTRICT $600,t70 $399,830 $300,085 $199,915 $300,085 $199,915 PROJECT TO BE DETERMINED AT A LATER DATE CLOVER HILL DISTRICT $600,170 $399,830 $300,085 $199,915 $300,085 $199,915 PROJECT TO BE DETERMINED AT A LATER DATE MIDLOTHIAN DISTRICT $600,170 $300,085 $300,085 TOTAL FUNDS $1,000,000 $1,000,000 $200,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 COUNTY MATCH $500,000 $500,000 $100,000 $500,000 $500,000 $500,000 $500,000 $500,000 VDOT MATCH $500,000 $500,000 $100,000 $500,000 $500,000 $500,000 $500,000 $500,000 RS02supp 4/9/2002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 o! 3 Meetin~ Date: April 24,2002 Item Number: 8.C.5. Su~ect: Appropriation of Funds for the Ivey Mill Road Paving Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate $29,500 from road cash proffers and authorize the County Administrator to proceed with solicitation of quotes for a construction contract for the paving of Ivey Mill Road. Summary oflnformation- A section of Ivey Mill Road near Chesdin Landing (see attachment) is unpaved. The County has received requests to pave the road. This section of Ivey Mill Road is located in Traffic Shed 16. This shed has cash proffers available which could be used to pave the road. Recommendation: Staff recommends the Board take the following actions: 1) Appropriate $29,500 in cash proffers (Shed 16) for the Ivey Mill Road Paving Project; and 2) Authorize the County Administrator to solicit quotes for the paving. District: Matoaca Preparer: R.J.- McCracken Agena521 Title:Director of Transportation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: Anril 24. 2002 Number Bud_aet and Manaqement Comments: This item requests the appropriation of $29,500 in collected traffic cash proffers for the paving of a section of Ivey Mill Road. The current balance of proffers collected in traffic shed #16 is $52,397.25. Approval of this item would leave a collected balance of $22,897.25 in this traffic shed. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement IVEY MILL ROAD PAVING PROJECT 0 1 2 Miles SECTION TO BE PAVED 4/1 IA)2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: April 24, 2002 Item Number: 8.C.6.a. ,Subject: Resolution Recognizing The Honorable William R. Shelton, Judge, Circuit Court, Upon His Retirement ,County Administrator's Comments: County Administrator: Board Action Requested: That the Board adopt the attached Resolution. ,Sum, mary of Information: Judge Shelton will retire from the Circuit Court having provided 36 years of service to the citizens of Chesterfield County Title:.. Deputy County Administretor for Management Services Attachments: Yes ~ No CCC0'13 RECOGNIZING THE HONORABLE WILLIAM R. SHELTON UPON HIS RETIREMENT WHEREAS, The Honorable William R. Shelton was born in Pennington Gap, Virginia; and WHEREAS, Judge Shelton was educated in the Lee County Public Schools; and WHEREAS, Judge Shelton received his undergraduate degree from Emory and Henry College and his law degree from the University of Richmond; and WHEREAS, Judge Shelton practiced law in Chesterfield County from 1959 until 1980; and WHEREAS, Judge Shelton served as Assistant Commonwealth's Attorney for Chesterfield County from 1961-1962 and then as Clerk of Circuit Court for the county from 1962 to 1966; and WHEREAS, Judge Shelton was appointed as an Associate Judge of the Twelfth Judicial County Court in 1966; and WHEREAS, Judge Shelton was named to the Twelfth Judicial General District Court in 1973; and WHEREAS, Judge Shelton was elevated to the Twelfth Judicial Circuit Court by the Virginia General Assembly in 1986; and WHEREAS, Judge Shelton is a former chairman of the Chesterfield County Airport Advisory Board; former president of the Chesterfield- Colonial Heights Bar Association; former president of the Association of County Court Judges; and a member of several other prestigious organizations dedicated to excellence in jurisprudence; and WHEREAS, The Honorable William R. Shelton has devoted his life to public service as a judicial officer; and WHEREAS, Judge Shelton will retire from public service on May 1, 2002; and WHEREAS, the citizens of Chesterfield County and this Board of Supervisors are grateful for the long and dedicated judicial service Judge Shelton has provided and will miss his wisdom, expertise and leadership. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes The Honorable William R. Shelton, commends him for his many contributions to the legal system in Chesterfield County and the region, as well as his outstanding commitment to public service, and extends best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Date: A 2002 Item Number: s.c. 6.b. Subject: Resolution Recognizing the Week of May 12-18, 2002, as "Business Appreciation Week in Chesterfield County" ,County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board of Supervisors establish the week of May 12-18m as ~Buminess Appreciation Week in Chesterfield County" and adopt the atti resolution. Summary of Information. The CGK~onwealth of Virginia is adopting May 12-18~h as "Business Appreciation Wmmk" and is encouraging all localities to do the same. Chesterfield continues to experience significant growth from our existing businesses; ~hermform, in adopting Business Appreciation Week in combination with the $ta~e'~ efforts, we will be recognizing the valuable economic and employment ~mnmfi~s the business community has on Chesterfield County. Preparer: Attachments: Jim Dunn Title:.. Director, Economic Development RECOGNIZING MAY 12-18, 2002, AS ~'BUSINESS APPRECIATION WEEK' WHEREAS, Chesterfield County has had a strong manufacturing base throughout its history beginning with the Falling Creek Iron Works and continuing today as the home of diverse manufacturers making an array of products ranging from specialty synthetic fibers and gas turbines to food products; and WHEREAS, these manufacturers are both domestically and internationally based and range in size from very small entrepreneurial companies to large companies employing more than 2,800 people; and WHEREAS, more than $88 million has been invested and 496 new jobs created by industry thus far in fiscal year 2002, and the total impact of industry establishes it as a fundamental part of Chesterfield's local economy and helps support our high quality of life; and WHEREAS, business tax revenues are critical in offsetting the cost of county-provided services required by our rapidly growing residential sector, in addition to industry taking an active role in making the community a better place through their commitment to charitable organizations, schools, recreation and other worthwhile endeavors. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes the week of May 12-18, 2002, as "Business Appreciation Week," and expresses its gratitude on behalf County residents to all industries located in Chesterfield for their numerous contributions over the years. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: April 24, 2002 Item Number: 8.c.6.c. Subiect: Resolution Recognizing May 12 - May 18, 2002 as ~'National Law Enforcement Week" County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: County staff will be presenting three of these resolutions - Chesterfield County Police Department, Chesterfield County Sheriff's Office and Virginia State Police on May 14, 2002, at the Law Enforcement Memorial Service at St. Augustine's Catholic Church. Preparer:__ Colonel Carl R. Baker Title: Chief of Police Attachments: Yes ~'~No RECOGNIZING MAY 12-18, 2002, AS ~NATIONAL LAW ENFORCEMENT WEEK" WHEREAS, one of Chesterfield County's seven strategic goals is "to be the safest and most secure community of its size in the US~'; and WHEREAS, no human aspiration is more fundamental and important than safety of family, self and others whom we hold dear; and WHEREAS, the dedicated, loyal and brave members of the various law enforcement agencies that operate in Chesterfield County provide an invaluable service to all citizens; and WHEREAS, this service, provided 24 hours a day and 365 days a year, is the foundation upon which our quality of life rests; and WHEREAS, law enforcement agencies have kept a constant vigil in the aftermath of the terrorist attacks on our nation September 11, 2001, a day when many law enforcement professionals paid the ultimate price in demonstrating their commitment and dedication to the safety of others; and WHEREAS, the week of May 12-18, 2002, is widely recognized across the nation as '~ational Law Enforcement Week," and WHEREAS, Chesterfield County is proud and honored to have such outstanding and professional individuals serving as law enforcement officers in the county to protect the health, safety and welfare of its citizenry. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the week of May 12-18, 2002, as '~ational Law Enforcement Week" in Chesterfield County and calls this recognition to the attention of all its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Date: A 24, 2002 Item Number: 8.C.6.d. Subject: Week" Recognizing April 21 - 27, 2002, as ~Volunteer Appreciation County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to recognize April 21 - 27, 2002, as ~Volunteer Appreciation Week" in Chesterfield County. Summary of Information: Each year, one week is designated National Week and special events are planned to celebrate volunteers and their accomplishments. This year, National Volunteer Week is April 21 - 27, 2002 and Volunteer Services, under the direction of Human Resource Management, is sponsoring a Volunteer Recognition Breakfast April 23, 2002. The attached resolution is scheduled to be presented at that event. Therefore, it would be appropriate for Chesterfield's Volunteer Appreciation Week to coincide with National Volunteer Week. \-- K~rla JO/Gerber - - Title: Director of Human Resource Mana,qement Attachments: Yc$ ~-~No RECOGNIZING APRIL 21-27, 2002 AS ~'VOLUNTEER APPRECIATION WEEK" IN CHESTERFIELD COUNTY WHEREAS, volunteers contribute significantly to the quality of life in Chesterfield County, in the Commonwealth, and in the nation; and WHEREAS, volunteering is recognized as an integral part of government and industry in contributing to the achievements that enhance our nation; and WHEREAS, volunteers provide the human resources for programs that strengthen our community and add to the quality of life in Chesterfield; and WHEREAS, volunteers enrich our cultural diversity with their backgrounds, experiences and talents; and WHEREAS, volunteers bring energy and wisdom together by bridging the gap between younger and older generations; and WHEREAS, volunteers enable us to meet and often exceed the strategic goals of the organization, thereby increasing the quality of service provided to citizens. NOW, THERFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the week of April 21-27, 2002, as '~olunteer Appreciation Week" in Chesterfield County and urges all citizens to honor volunteers for their contributions to the county. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 24, 2002 Subject: Item Number: sT?. 6.e. Resolution Recognizing Mt. Gilead Full Gospel International Ministries' April 27, 2002 Groundbreaking County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: In recognition of members of the congregation of Mt. Gilead Full Gospel International Ministries whose devotion and dedication to the church and community have resulted in the impending groundbreaking of a 1500 seat sanctuary. na dJ. Kapp ( Attachments: Yes ~'~ No RECOGNIZING MOUNT GILEAD FULL GOSPEL INTERNATIONAL MINISTRIES' APRIL 27, 2002 GROUNDBREAKING WHEREAS, Mount Gilead Full Gospel International Ministries has been active in Chesterfield County for more than 100 years; and WHEREAS, the church was originally located at 7900 Walmsley Boulevard; and WHEREAS, in 1996, the church had approximately 25 mer~bers; and WHEREAS, in May of that same year, State Overseer Pastor Daniel Robertson and Co-Pastor Elena Robertson arrived to lead the congregation; and WHEREAS, 65 new members joined the congregation on the first Sunday after the arrival of the Robertsons; and WHEREAS, by year's end, 170 new members were added to the congregation; and WHEREAS, the church has continued to grow, re-model, and reach out to neighboring communities; and WHEREAS, Assistant Pastor Kenneth Mitchell came to the congregation in 2001; and WHEREAS, the current sanctuary, which seats 440, has been outgrown, and Sunday worship services have been conducted at Manchester High School; and WHEREAS, Wednesday bible studies have been conducted at Bailey Bridge Middle School; and WHEREAS, as 50 to 60 new members join the congregation each month, Mount Gilead Full Gospel International Ministries has an urgent need for more space; and WHEREAS, a new, 1,500 seat sanctuary with a children's church ministry, administrative offices and a commercial-grade kitchen will be built at Hicks Road and Hull Street Road, with a groundbreaking on April 27, 2002. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors expresses its best wishes to the congregation of Mount Gilead Full ~ospel International Ministries, congratulates the church on its growth and success, and expresses appreciation for the good works done by the congregation u~der ~he leadership of Pastor Robertson, Co-Pastor Robertson, Assistant Pastor Mitchell and Minister Delores Winfield, and wishes the church continued success in its new location. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 24, 2002 Item Number: 8. ¢. 7. a. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of Alverser Drive from Retlaw 100, LLC County Administrator's Comments: //~c.~~,~ ~/ /4~o¢~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.011 acres from Retlaw 100, LLC, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.011 acres along the west right of way line of Alverser Drive (State Route 727). This dedication is for the development of C & F Center at Alverser Drive. Approval is recommended. District: Midlothian John W. Harmon Attachments: --]No Title: Right of Way Manaqer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 24, 2002 Item Number: 8.C.7.b. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of Alverser Drive from Citizens and Farmers Bank County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.019 acres from Citizens and Farmers Bank, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.019 acres along the west right of way line of Alverser Drive (State Route 727). This dedication is for the development of C & F Center at Alverser Drive. Approval is recommended. District: Midlothian John W. Harmon Attachments: Yes [----] No Title: Right of Way Manager I I I :3¥0~:~ IA~VH~)NINOn8 (3'10 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: April 24, 2002 Item Number: 8. c. s. a. Request Permission to Construct a Fence within a Sixteen-Foot Drainage Easement and a Ten-Foot Easement Across Lot 21, Foxcroft, Section IX County Administrator's Comments: County Administrator: BoardAction Requested: Grant Darren L. Caldwell and Heather L. Hart permission to construct a fence within a 16' drainage easement and a 10' easement across Lot 21, Foxcroft, Section IX, subject to the execution of a license agreement. Summary of Information: Darren L. Caldwell and Heather L. Hart have requested permission to construct a fence within a 16' drainage easement and a 10' easement across Lot 21, Foxcroft, Section IX. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: ~,.,~ ~j'. ~d~.~~ Title: John W. Harmon Attachments: J--]No Ri,qht of Way Manaqer t I 't 1 t / t 13PE..N SPACE Darr~n L. Caldwell Heather L. Hart 6225 Fox Branch Ct DB. 3261 PG. $85 Pin.# 71%675.191300000' LC)'F 8a R m FO~ :BRANCH C:01J..Rg' LOT Zl" SECTION FOXCROFT c~~~,~ COUNt, w~amm $cau~ 1" = 40' ~ lO. ,TEL. - , , ,.l. V~S~E IMPROVENENT~ ARE ~HO~N ~T~R T~Ag ~HOVN HER~. rH~ ~U~V~Y VA~ DgNE V[TH~UT T~ f4AXIHUM PO~T]~AL T~LE~ ~ ~N~ IS ~5 VA I. FC ~C. 18~~': . ' ................ FL~ Z~E C ON 9409~2A CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 24, 2002 Item Number: 8. ¢. 8. b. Subiect: Request Permission for an Existing Dog Pen, Shed and Canopies to Encroach on County Property County Administrator's Comments: //~Cc~c~ /gX~-t~=~~ County Administrator: BoardAction Requested: Grant Afrodicio Catedral, Sr. and Rosa Alicia Catedral, permission for an existing dog pen, shed and canopies to encroach on County property at the Meadowdale Library, 4301 Meadowdale Boulevard, subject to the execution of a license agreement. Summary of Information: Afrodicio Catedral, Sr. and Rosa Alicia Catedral have requested permission for an existing dog pen, shed and canopies to encroach on County property at the Meadowdale Library, 4301 Meadowdale Boulevard. This request has been reviewed by staff and approval is recommended. .District: Dale Preparer: ~,~ zJ. C~~-~ Title: John W. Harmon Attachments: Yes ~---] No Ri,qht of Way Manager CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 24, 2002 Item Number: Subiect: Declare Parcels of Land Surplus and Offer for Sale County Administrator's Comments: /c~ c =n~.,-~-~u~J /~-~~.~ 8.C.9. County Administrator: ~ Board Action Requested: Declare three parcels of land containing 3.064 acres surplus, and offer the property for sale. Summary of Information: On October 8, 1987, July 6, 1989 and November 8, 1989, three parcels of land containing a total of 3.064 acres were conveyed to the County for the benefit of the Henricus Foundation. (All real property of the Foundation is held in the name of the County.) The Foundation has determined that the property is not needed for the development of Henricus and requests that it be sold to generate revenue. Staff has reviewed the request and determined that the property is not needed for County purposes. Right of Way for future road widening and necessary easements will be retained. Approval is recommended. District: Bermuda Preparer: ~~ 7-J'. _~;;~-,.w,., -.~ Title: John W. Harmon Attachments: Ri.qht of Way Mana.qer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 24, 2002 Item Number: 8. c. lO. Subiect: Changes in Secondary System of State Highways, Woods End Road and Walthall Industrial Parkway County Administrator's Comments: /~C.~ ~.~ ~ County Administrator: Board Action Requested: Adopt the attached resolution for changes in the Secondary System of State Highways. Summary of Information: The Virginia Department of Transportation has requested that the Board of Supervisors adopt a resolution for changes in the Secondary System of State Highways due to relocation and construction of the Woods End Road/Walthall Industrial Parkway Project. Staff has reviewed this request and recommends approval. District: Bermuda Preparer: ~,'~ -~J. _d~.~.~ Title: John W. Harmon Attachments: Ri.qht of Way Mana,qer VICINITY SKETCH Changes in Secondary System of State Highways; Woods End Road and Walthall Industrial Parkway Z Chesterfield County Department of Utilities Right Of Way Office Changes in Secondary System of State Highways; Woods End Road, State Route 1137, and Walthall Industrial Parkway Abandon Woods End Road State Route 1137 A-C 0.05 Miles C-E 0.17 Miles Addition Walthall Industrial Parkway B-C 0.08 Miles C-D 0.28 Miles A B C E Note: A-C-E is the existing alignment of record of Woods End Road, State Route 1137. B-C-D is the existing alignment of Walthall Industrial Parkway. Right of way dedicated in Deed Book 796 Page 285, Deed Book 2949 Page 353, and Deed Book 2950 Page 657. D Chesterfield County Department of Utilities · Right Of Way Office April 5, 2002 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on APRIL 24, 2002, at 3:30 p.m. RESOLUTION WHEREAS, at regular meetings of this Board on June 11, 1997, July 28, 1999 and June 28, 2000, resolutions were adopted regarding the addition of Walthall Industrial Parkway and the abandonment of portions of Woods End Road, State Route 1137; and, WHEREAS, The Virginia Department of Transportation has determined that certain technicalities prompt corrections to said resolutions; and, WHEREAS, Walthall Industrial Parkway, identified on the attached sketch as Segments B-C and C-D, has been constructed to standards permitting its addition to the secondary system of state highways maintained by the Virginia Department of Transportation; and, WHEREAS, portions of Woods End Road, State Route 1137, identified on the attached sketch as Segments A-C and C-E, no longer serve a public need; and, WHEREAS, Walthall Industrial Parkway serves the same citizens as the portions of Woods End Road, State Route 1137, identified to be abandoned. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors hereby rescinds its resolutions of June 11, 1997, July 28, 1999 and June 28, 2000 regarding actions on the aforesaid roads; and, BE IT FURTHER RESOLVED, the Board of Supervisors hereby orders the portions of Woods End Road, State Route 1137, identified as Segment A-C, a distance of 0.05 miles and Segment C-E, a distance of 0.17 miles as shown on the attached sketch abandoned as part of the secondary system of state highways pursuant to §33.1-155, Code of Virginia; and, BE IT FURTHER RESOLVED, the Board of Supervisors hereby requests the Virginia Department of Transportation to accept as part of the secondary system of state highways Walthall Industrial Parkway identified as Segment B-C, a distance of 0.08 miles and Segment C-D, a distance of 0.28 miles as shown on the attached sketch pursuant to §33.1-229, Code of Virginia; and, BE IT FURTHER RESOLVED, the Board of Supervisors hereby requests the Commissioner of the Virginia Department of Transportation take the necessary steps under §33.1-154, Code of yirginia, to certify that the portion of Woods End Road identified as Segment A-C hereby abandoned is no longer necessary for the purposes of the secondary system of state highways; and, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Certified By: Lisa Elko Clerk to the Board of Supervisors CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 24, 2002 Item Number: 8. c. Subiect: Designation of Right of Way at Ettrick Park County Administrator's Comments: Pc.. ~,¢,~df County Administrator: Board ActionRequested: Designate right of way at Ettrick Park, and authorize the County Administrator to execute the necessary Declaration. Summary of Information: As a condition of the site plan approval of Ettrick Park Parking Modification, the Transportation Department is requiring the designation of 0.07684 acres of County property as public right of way for future road improvements. .District: Matoaca Title: John W. Harmon Attachments: --'-]No Riqht of Way Mana.qer ~ NEWTON, ALMA _,~'.,~ ..... . LORRANE HARP ,~ ~ ~ 6~ 9~o~ ooooo ~ ~ % DB 1067 PG 767 . _~ ~ COUNTY OF CHESTERFIELD ~ ~ 20621 WOODPECKER RO~ ;~ ~ GPIN 794 614 3228 00000 ~ ~ ~ ~ DELTA-~' 36'55" ~ ~ ~ / R-354.7~' ~ ~ ~ L-115.27 ~ ~ ~ c.o.o.~..~.. , ~ . CHORD eRG S53 2638 E ~ ~ PI COORDINATE ~ ~ N 3,613,837.0842 N 5,613,784 0222 I ' Z.- PARK PARKING MODIFI~TIONS ~TOA~ ~ CH~IELO COU~ VIE61~E ~HOWlNG DEC~TION OF 0.076~ AC~ OF V~B~E ~DTH g~OHT OF WAY ~ i~ 30' ~ ~ ~ ' SK-~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: April 24, 2002 Item Number: 8. c. 12. Subject: Award of Construction Contract for County Project Huguenot Springs Elevated Water Storage Tank County Administrator's Comments: County Administrator: #99-0123, Board Action Requested: The Board of Supervisors is requested to award the construction contract to Landmark Structures in the amount of $1,943,000.00 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of construction of an elevated tank and modifications to the telemetry system and altitude valve. Staff received two (2) bids ranging from $1,943,000.00 to $2,066,400.00. The lowest bid was in the amount of $1,943,000.00 submitted by Landmark Structures. The county's engineering consultant, AES Consulting Engineers, has evaluated the bids and recommends award of the contract to the low bidder, Landmark Structures. Funds are available in the current CIP. Pistric~: Midlothian -'~ E. Covington Attachments: Ycs Title: Assistant Director of Utilities ~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Anril 24. 2002 Number Budqet and Mana.qement Comments: The Board of Supervisors is requested to award the construction contract for the Huguenot Springs Elevated Water Storage Tank project to Landmark Structures, the lowest bidder in the amount of $1,943,000. Funds are available for this project in the current CIP. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement CON~JLTING ENGINEER~ 5248 Olde Towne Road o Suite 1 · Williamsburg, Virginia 23188 (757) 253-0040 · Fax (757) 220-8994 · E-mail aes@aesva.com April 3, 2002 Mr. L. Alan Harrison Projeet Manager County.of Chesterfield Utilities Department 6710 West Krause Road Chesterfield, Virginia 23832-0040 Huguenot Springs 2MG Elevated Composite Water Storage Tank Bid Recommendation County Project Number 99.0123 AES Project No. 8332-05 Dear Mr. Harrison: I have reviewed the Bid Forms and related bid documents from the two bidders on the above referenced project. The apparent low bidder was Landmark Structures I, L.P. As you are aware, CB&I requested to view the bid of Landmark Structures and discovered what they considered irregularities. During my review of the bids, I also discovered a few irregularities and have formed the following opinions: 1. CB&I failed to provide evidence of at least 5 years experience in construction of tanks of equal or .greater capacity as required in section 13209, paragraph 1.6.2 of the specifications. As they are also listed as an acceptable manufacturer in the same paragraph, this is a minor technical oversight. As noted by CB&I after the bid opening, Landmark Structures failed to provide a list of subcontractors with the bid package to prove that at least 50% of the work is being Performed by the bidder as required by paragraph 10 of the Instructions to Bidders. When called the evening of the bid opening,, they provided that list immediately. The total volume of work proposed by their subcontractors is only 11.2% of the total bid, much less than the 50% requirement. The intent of the requirement is to guarantee a qualified general contractor will be performing the majority of the work and not to preclude qualified bidders. As no deception was intended and Landmark Structures meets the intent of the paragraph, I consider this a minor technical oversight. A list of their subcontractors is attached. CB&I noted that Landmark Structures did not provide a detailed foundation design as required in paragraph 1 of the Supplementary Instructions To Bidders. The intent of the paragraph was to provide to the County assurance that the tank proposed by the contractor met the original vision of the project. The foundation proposed by Landmark Structures is a concrete ring foundation similar to the one indicated in the bid documents. In my opinion, the sketch provided by Landmark Structures meets the intent of the paragraph. Mr. Alan Harrison April 3, 2002 Page 2 of 2 The final rankings of the bid were not changed as a result of these irregularities. I recommend that the County exercise their option {o waive the irregularities as informalities as noted in paragraph 9 of the Instructions To Bidders. The final bid totals are: 1. Landmark Structures I, L.P. 2. CB&I Constructors, Inc. $ 1,943,000.00 $ 2,066,400.00 Engineer's Estimate: $ 2,300,000.00 The apparent low bidder is well known to my firm. They have constructed numerous tanks of equal or greater capacity throughout the United States for some time with good results, both physically and financially. Their current reputation is excellent. They have provided a copy of their balance sheet fi'om June 2000 for our review, which I have attached for your files. Although brief due to recent reorganization, tho financial statement indicates a high risk for partners implying a relatively safe investment. I do not see. any need to further investigate their qualifications for this contract. Based upon my investigation of the apparent low bidder, I recommend that the contract for the Huguenot Springs 2MG Elevated Composite Water Storage Tank, County Project Number 99-0123 be awarded to Landmark Structures I, L.P., in the total amount of one million nine hundred forty three thousand dollars ($ 1,943,000.00) based on the total sum bid. As stipulated in the Instructions To Bidders, the County should release the bid bond of the remaining bidder prior to May 24, 2002 and award the project or reject all bids. me. Should you have any questions or need additional information, please do not hesitate to contact Sincerely, AES Consulting Engineers Aaron B. Small, P.E. Project Manager Enclosure cc: Ms. Donna R. Clarke, CPPB, Chesterfield County Purchasing Department $:~jobs~8332~05\WORDPR~N'i~33205L24.abs.doc CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: April 24, 2002 Item Number: 8.c.13. Subject: Lease of Property for the Planning Department County Administrator's Comments: ,~..~_~_~~:~ ,,O..~ County Administrator: Board Action Requested: Approve a lease with CS Development Company, Inc, for 1375 square feet of office space at Court Square for the Planning Department's Code Compliance Office and authorize the County Administrator to execute the lease agreement. Summary of Information: This lease is a renewal for existing space occupied by Planning and runs through July 31, 2007 with the following monthly rents: June 1 June 1 June 1 June 1 June 1 June 1 2002 - May 31, 2003 2003 - May 31, 2004 2004 - May 31, 2005 2005 - May 31, 2006 2006 - May 31, 2007 2007 - July 31, 2007 $1 833.33 $1 906.66 $1 982.93 $2 062.25 $2 144.74 $2 230.53 Funds for the current year are in the operating budget. Future years rent payments are subject to annual appropriation by the Board. District: Dale Preparer: · - ' Title: John W. Harmon Attachments: [-----~ Yes No Right of Way Manager CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page :2 of 2 Meeting Date: A_aril 24. 2002 Number Bud_~et and Management Comments: The Board of Supervisors is requested to approve the renewal of an existing lease for the Department of Planning at the Court Square Office Building. This space is currently in use by the Department's code compliance section. The Planning Department has funds available for this lease in its FY2002 and FY2003 adopted operating budget. Preparer: Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: ~pr±[ 24, 2002 Item Number: 8.c. [4. Subiect: Award of a Contract to Shoosmith Brothers Construction Company for the Government Center Parkway Project in the amount of $1,258,242 County Administrator's Comments: County Administrator: Board Action Requested: Award of a Contract to Shoosmith Brothers Construction Company for construction of the Government Center Parkway in the amount of $1,258,242, Transfer of Available Appropriations in the amount of $503,000 from various sources, and Authorize the County Administrator to Execute all Contract Documents Summary of Information: The FY2002-FY2007 Capital Improvement Program includes construction of the Government Center Parkway, including construction of approximately 1,400 feet of new road work and modifications to the existing Lori Lane and West Krause Road. The low bid for this project was received from Shoosmith Brothers Construction Company in the amount of $1,285,000. In an effort to reduce costs, the scope of work was subsequently modified (deletion of a field office trailer and change from brick to concrete walkways) resulting in a revised base bid of $1,258,242. Total project costs are estimated at $1,819,060. A total of $1,316,060 is currently appropriated for this project, leaving a balance of $503,000 to be funded from the following sources: $328,000 from the completed Jury Drive Road Project, $25,000 from the IST Building Expansion/Renovation, $75,000 from the Community Development Building Project, and $75,000 from the County's Reserve for Capital Projects. Preparer: ~~~ Title: Deputy County Administrator for / /Jame~J. L. Steg~aier Management Se~ices Attachments: --]Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meetina Date: Aoril 24. 2002 Number Bud.qet and Mana,qement Comments: The total budget for this project is $1,819,060. A total of $1,316,060 is currently appropriated and available for this project, leaving a balance of $503,000 for which additional funding sources must be identified. The Jury Drive Road Project has been completed and the remaining project balance of $328,000 is available for transfer to the Government Center Parkway Project. Similarly, the IST Building Expansion/Renovation Project is substantially completed, and $25,000 is available for transfer. A total of $75,000 can be transferred from the Community Development Building Project through revisions of the programming study for the building. Finally, a total of $75,000 is available from the Reserve for Capital Projects. Total sources and uses for the project are listed below: Sources: Current Project Appropriation Transfer from Jury Drive Road project Transfer from IST Bldg. Expansion project Transfer from Community Development Bldg. project Transfer from Reserve for Capital Projects Total Sources: $1,316,060 328,000 25,000 75,000 75,000 $1,819,060 Uses: Construction Relocation of utilities Light pole removal Engineering Soil Testing Construction Management Contingency Total Uses: $1,258,242 196,019 22,000 149,582 20,000 41,453 131,764 $1,819,060 This item specifically requests the Board to award a contract to Shoosmith Brothers in the amount of $1,258,242 for the construction of Government Center Parkway and the transfer of $503,000 from the sources listed above to sufficiently fund this project. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 24, 2002 Number Page 3 of 3 Budqet and Mana.qement Comments (con't): The balance in the County's Reserve for Capital Projects is $1,836,312. A transfer of $75,000 to the Government Center Parkway Project, in addition to the transfer of $250,000 for the Heritage Chevrolet condemnation case (also on the 4/24/02 Board agenda), will leave a balance of $1,511,312. Preparer: Rebecca T. Dickson Title: Director, Bud.qet & Manaqement CHESTERFIELD' COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: April 24, 2002 Item Number: 8.¢. Subject: Adopt Utilities Bond Refunding Resolution and Set a Date to Hold Public Hearing to Consider the Appropriation of Water and Sewer Revenue Refunding Bonds, Series 2002 and Related Costs of Issuance - County Administrator's Comments: County Administrator: Board Action Requested: 1) Adopt the attached Seventh Supplemental Bond Resolution and 2) Set a Public Hearing date of May 22, 2002 to consider the appropriation of not to exceed $10,000,000 of Water and Sewer Revenue Refunding Bonds, Series 2002 and related costs of issuance. Summary of Information: Staff is proposing that the Board issue refunding utility revenue bonds to refund a portion of the county's Water and Sewer Revenue Bonds, Series 1992. The bonds are proposed to be sold by competitive bid on May 22, 2002. The county's financial advisor, Public Resources Advisory Group has analyzed the county's outstanding Water and Sewer Revenue bonds and determined that market conditions are favorable for refinancing up to $10,000,000 in various bonds. The present value savings as a percentage of refunded par of 7.30% are estimated to be $650,000. Preparer; Title: Director of Utilities Attachments: Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: April 24, 2002 Item Number: Summary of Information (cont.): In conjunction with the refunding, the Board is requested to adopt the Seventh Supplemental Bond Resolution that authorizes and provides for the issuance, sale and delivery of up to $10,000,000 principal amount of bonds. In addition, the resolution delegates certain powers to the County Administrator to carry out the transaction and establishes the form of the necessary agreements. The referenced resolution will be made available prior to the meeting. The Board is also requested to set a public hearing date of May 22, 2002 to appropriate the bond proceeds and cost of issuance of the bonds. The exact amount of the appropriation will be known when the bonds are sold on May 22, 2002. COUNTY OF CHESTERFIELD, VIRGINIA SEVENTH SUPPLEMENTAL BOND RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF NOT TO EXCEED $10,000,000 AGGREGATE PRINCIPAL AMOUNT OF WATER AND SEWER REVENUE REFUNDING BONDS, SERIES 2002, OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND DELEGATING TO THE COUNTY ADMINISTRATOR CERTAIN POWERS WITH RESPECT THERETO ADOPTED APRIL 24, 2002 389829.3 024287 RES COUNTY OF CHESTERFIELD, VIRGINIA SEVENTH SUPPLEMENTAL BOND RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF NOT TO EXCEED $10,000,000 AGGREGATE PRINCIPAL AMOUNT OF WATER AND SEWER REVENUE REFUNDING BONDS, SERIES 2002, OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND DELEGATING TO THE COUNTY ADMINISTRATOR CERTAIN POWERS WITH RESPECT THERETO WHEREAS, on July 24, 1985, the Board of Supervisors (the "Board") of the County of Chesterfield, Virginia (the "County"), duly adopted a resolution, entitled "RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AUTHORIZING THE ISSUANCE OF WATER AND SEWER REVENUE BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND PROVIDING FOR THE SECURITY OF THE HOLDERS THEREOF" (hereinafter referred to as the "Bond Resolution"), as amended and supplemented, authorizing the issuance of the "County of Chesterfield, Virginia, Water and Sewer Revenue Bonds" (hereinafter referred to as the "Bonds"); and WHEREAS, on February 26, 1992 the Board duly adopted a resolution, entitled "FOURTH SUPPLEMENTAL BOND RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF $19,705,000 AGGREGATE PRINCIPAL AMOUNT OF WATER AND SEWER REVENUE REFUNDING BONDS, SERIES 1992, OF THE COUNTY OF CHESTERFIELD, VIRGINIA" (hereinafter referred to as the "Fourth Supplemental Bond Resolution"), authorizing the issuance of the County of Chesterfield, Virginia, Water and Sewer Revenue Refunding Bonds, Series 1992 (the "1992 Bonds"); and WHEREAS, the Board has determined that it is advisable for the County to authorize the issuance, sale and delivery of an issue of Bonds to be issued under and pursuant to the Bond Resolution in the aggregate principal amount of not to exceed $10,000,000 to be designated as the "County of Chesterfield, Virginia, Water and Sewer Revenue Refunding Bonds, Series 2002" (hereinafter defined as the "2002 Bonds"); and WHEREAS, it is contemplated that the proceeds of the 2002 Bonds, together with other available moneys of the County, will be applied to refund in advance of their stated maturities and defease a portion of the $12,090,000 aggregate principal amount of 1992 Bonds maturing on November 1 in each of the years 2003 through 2010, both inclusive (hereinafter defined as the "Refunded Bonds"), and in connection therewith the County intends to enter into an Escrow Deposit Agreement, dated as of May 15, 2002 (hereinafter defined as the "Escrow Deposit Agreement"), by and between the County and The Bank of New York, New York, New York, as Escrow Agent; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 389829.3 024287 RES ARTICLE I DEFINITIONS SECTION I. 1. Definitions. Unless the context shall clearly indicate some other meaning, all the words and terms used in this Seventh Supplemental Bond Resolution which are defined in Article I of the Bond Resolution shall, for the purposes of this Seventh Supplemental Bond Resolution, have the respective meanings given to them in the Bond Resolution. Unless the context shall clearly indicate some other meaning, the following terms shall, for all purposes of the Bond Resolution and of any certificate, resolution or other instrument amendatory thereof or supplemental thereto (including for all purposes of this Seventh Supplemental Bond Resolution) and for all purposes of any opinion or instrument or other document therein mentioned, have the following meanings, with the following definitions to be equally applicable to both the singular and plural forms of such terms and vice versa "Bond Resolution" shall mean the resolution duly adopted by the Board on July 24, 1985, entitled "RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AUTHORIZING THE ISSUANCE OF WATER AND SEWER REVENUE BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND PROVIDING FOR THE SECURITY OF THE HOLDERS THEREOF". "Escrow Agent" shall mean The Bank of New York, New York, New York, as Escrow Agent under the Escrow Deposit Agreement. "Escrow Deposit Agreement" shall mean the Escrow Deposit Agreement, dated as of May 15, 2002, by and between the County and the Escrow Agent. "1986 Code" shall mean the Internal Revenue Code of 1986 and the regulations promulgated by the United States Department of the Treasury thereunder from time to time. "1992 Bonds" shall mean the County of Chesterfield Water and Sewer Revenue Refunding Bonds, Series 1992, dated February 15, 1992, issued pursuant to the Bond Resolution and the Fourth Supplemental Bond Resolution. "Refunded Bonds" shall mean the portion of the $12,090,000 aggregate principal amount maturing on November 1 in each of the years 2003 through 2010, both inclusive, to be refunded with the proceeds of the 2002 Bonds and other available moneys of the County. Resolution. Resolution. "Seventh Supplemental Bond Resolution" shall mean this Seventh Supplemental Bond "Trustee" shall mean The Bank of New York, New York, as Trustee under the Bond 389829.3 024287 RES "2002 Bonds" shall mean the Bonds authorized by this Seventh Supplemental Bond Resolution and issued under the Bond Resolution and this Seventh Supplemental Bond Resolution at any time Outstanding. Unless the context shall clearly indicate otherwise or otherwise require (i) all references in this Seventh Supplemental Bond Resolution to the Bond Resolution (without specifying in such references any particular article, section or subsection of the Bond Resolution) shall be to the Bond Resolution as supplemented and amended; (ii) all references by number in this Seventh Supplemental Bond Resolution to a particular article or section of the Bond Resolution shall be to the article, section or subsection of that number of the Bond Resolution, and if such article, section or subsection shall have been supplemented or amended, to such article, section or subsection as so supplemented or amended; and (iii) all references by number in this Seventh Supplemental Bond Resolution to a particular article, section or subsection of the Seventh Supplemental Bond Resolution shall be only to the article, section or subsection of that number of this Seventh Supplemental Bond Resolution. Whenever used in this Seventh Supplemental Bond Resolution, the words "herein", "hereinbefore", "hereinafter", "hereof', "hereunder" and other words of simiIar import, refer to this Seventh Supplemental Bond Resolution only and to this Seventh Supplemental Bond Resolution as a whole and not to any particular article, section or subdivision hereof; and the words "therein", "thereinbefore", "thereof', "thereunder" and other words of similar import, refer to the Bond Resolution as a whole and not to any particular article, section or subdivision thereof. ARTICLE II AUTHORIZATION OF ISSUANCE AND APPROVAL OF SALE OF 2002 BONDS SECTION II.1. Authorization of Issuance of 2002 Bonds. (a) For the purposes of providing funds (i) for the deposit into the Debt Service Reserve Fund held by the Trustee of the amount specified in Section 2.?(b) of this Seventh Supplemental Bond Resolution; and (ii) for the deposit with the Escrow Agent under the Escrow Deposit Agreement of the amount specified in Section 2.7(c) of this Seventh Supplemental Bond Resolution for application, together with other available moneys of the County, to refund in advance of their stated maturities and defease the Refunded Bonds, there are hereby authorized to be issued, and shall be issued, under and secured by the Bond Resolution, including this Seventh Supplemental Bond Resolution, an issue of Bonds in the aggregate principal amount of not to exceed $10,000,000, to be designated as the "County of Chesterfield, Virginia, Water and Sewer Revenue Refunding Bonds, Series 2002" (herein defined and referred to as the "2002 Bonds"). (b) The 2002 Bonds shall be dated May 15, 2002; shall be issued in fully registered form; shall be in the denomination of $5,000 or any integral multiple thereof; and shall be numbered or lettered, or both, as shall be determined by the Trustee, which numbers or letters shall have the letter "R" prefixed thereto. The 2002 Bonds shall mature and become due and payable on such date or dates not exceeding forty (40) years from their date and in such principal amounts on each such date as shall be - 3 - 389829.3 024287 RES determined by the County Administrator, and shall bear interest from their date at the rates per annum determined by the County Administrator, payable on November 1, 2002 and semiannually on each May 1 and November 1 thereafter. (c) Subject to the provisions of Section 2.3 hereof, principal of each 2002 Bond shall be payable to the registered owner thereof at the principal office of the Trustee upon presentation and surrender of such 2002 Bond. Subject to the provisions of Section 2.3 hereof, interest on each 2002 Bond shall be paid by the Trustee as Paying Agent for the 2002 Bonds to the registered owner thereof as shown on the books of registry maintained by the Trustee as Registrar for the 2002 Bonds, as of the close of business on the fifteenth (15th) day of the calendar month next preceding each interest payment date, by check or draft mailed to such registered owner or, upon the request of the registered owner of more than $1,000,000 principal amount of the 2002 Bonds, by wire transfer. (d) Subject to the provisions of Section 2.3 hereof, the 2002 Bonds shall be exchangeable for other 2002 Bonds in fully registered form, all as provided in Section 3.3 of the Bond Resolution. The 2002 Bonds may contain such variations, omissions and insertions as are incidental to such differences in their numbers, denominations and forms. (e) 2002 Bonds. The Trustee is hereby appointed as the Registrar and the Paying Agent for the SECTION II.2. Redemption of 2002 Bonds. The 2002 Bonds shall not be subject to redemption prior to their stated maturities. SECTION II.3. Execution and Form of 2002 Bonds; Book-Entry-Only System. (a) The 2002 Bonds shall be executed and authenticated in the manner and with the effect set forth in Section 3.10 of the Bond Resolution. (b) The 2002 Bonds shall be issuable in the form, denominations and maturities and with the interest rates specified in, or determined in accordance with the provisions of, Section 2.1 of this Seventh Supplemental Bond Resolution. (c) CUSIP identification numbers shall be printed on the 2002 Bonds, but such numbers shall not be deemed to be a part of the 2002 Bonds or a part of the contract evidenced thereby and no liability shall hereafter attach to the County or any of the officers or agents thereof because of or on account of such CUSIP identification numbers. (d) The 2002 Bonds shall be issued, upon initial issuance, in fully registered form and registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York ("DTC"), as registered owner of the 2002 Bonds, and immobilized in the custody of DTC. One fully registered 2002 Bond for the principal amount of each maturity shall be registered to Cede & Co. Beneficial owners of 2002 Bonds shall not receive physical delivery of 2002 Bonds. Individual purchases of 2002 Bonds may be made in book-entry form only in principal amounts of $5,000 and integral multiples thereof. Principal and interest payments on the 2002 Bonds shall be made by wire transfer to DTC or its nominee as registered owner of such 2002 Bonds on the applicable payment date. - 4 - 389829.3 024287 RES SECTION I1.4. Approval of Form of Escrow Deposit Agreement and Terms, Conditions and Provisions Thereof; Execution and Delivery of Escrow Deposit Agreement; Appointment of Escrow Agent; Authorization of Subscriptions for SLGS; Designation of Refunded Bonds for Redemption. (a) The form of the Escrow Deposit Agreement presented to and filed with the minutes of the meeting of the Board at which this Seventh Supplemental Bond Resolution is being adopted, and the terms, conditions and provisions thereof, are hereby approved, ratified and confirmed by the Board, and the County Administrator is hereby authorized and directed to execute and deliver to the Escrow Agent the Escrow Deposit Agreement in such form, together with such changes as shall be approved by the County Administrator upon the advice of counsel (including the County Attorney and Bond Counsel), such approval to be conclusively evidenced by their execution thereof. The Trustee is hereby authorized and directed to withdraw from the Debt Service Fund and the Debt Service Reserve Fund and to transfer to the Escrow Agent for deposit into the Escrow Deposit Fund the amounts required to be deposited therein from sources other than proceeds of the 2002 Bonds. (b) The appointment of The Bank of New York, New York, New York, as Escrow Agent under the Escrow Deposit Agreement is hereby approved, ratified and confirmed by the Board. (c) The County Administrator is hereby authorized to execute, on behalf of the County, initial and final subscriptions for United States Treasury Obligations - State and Local Government Series, if such are to be purchased by the Escrow Agent from moneys deposited in the 2002 Escrow Deposit Fund created and established under the Escrow Deposit Agreement. Any United States Treasury Obligations - State and Local Government Series purchased from moneys deposited in the 2002 Escrow Deposit Fund shall be held by the Escrow Agent under and in accordance with the provisions of the Escrow Deposit Agreement. The County Administrator is hereby authorized to execute, on behalf of the County, the instruments required to be executed on behalf of the County in connection with the other investments contemplated by the Escrow Deposit Agreement. (d) The Board hereby designates the Refunded Bonds for redemption on November 1, 2002 in accordance with the provisions of Section 8 of the Escrow Deposit Agreement. SECTION II.5. Preparation and Distribution of Preliminar3~ Official Statement and Preparation~ Execution and Delivery of Official Statement; Preliminary Official Statement "Deemed Final" for Purposes of Rule 15c2-12 of the Securities and Exchange Commission, (a) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare and distribute or disseminate, or cause to be prepared and distributed or disseminated, to prospective purchasers of the 2002 Bonds a Preliminary Official Statement relating to the 2002 Bonds (the "Preliminary Official Statement"), such Preliminary Official Statement to be in substantially the form presented to and filed with the minutes of the meeting of the Board at which this Seventh Supplemental Bond Resolution is being adopted. All actions taken by the officials, employees, agents and attorneys of the County with respect to the preparation and distribution or dissemination of - 6 - 389829.3 024287 RES such Preliminary Official Statement prior to the date hereof are hereby approved, ratified and confirmed. (b) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare, or to cause to be prepared, an Official Statement relating to the 2002 Bonds (the "Official Statement"), such Official Statement to be in substantially the form of the Preliminary Official Statement with the completion therein of the information with respect to the interest rates to be borne by the 2002 Bonds as specified by the successful bidder for the 2002 Bonds and other definitive details of the 2002 Bonds determined upon the sale of the 2002 Bonds to the successful bidder therefor. (c) The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the 2002 Bonds the Official Statement relating to the 2002 Bonds in accordance with the provisions of the Detailed Notice of Sale relating to the 2002 Bonds. (d) The Preliminary Official Statement shall be "deemed final" as of its date for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934 ("Rule 15c2-12") except for the omission of certain information permitted to be omitted by Rule 15c2-12. The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the 2002 Bonds a certificate dated the date of the Preliminary Official Statement stating that the Preliminary Official Statement is "deemed final" as of its date by the County for purposes of Rule 15c2-12. SECTION 2.6. Sale of 2002 Bonds. (a) There is hereby delegated to the County Administrator authority, without further action by the Board, to sell the 2002 Bonds authorized for issuance under this Seventh Supplemental Bond Resolution in accordance with the provisions hereof at competitive sale at not less than 99% of the principal amount thereof, plus accrued interest thereon from May 15, 2002 and payment therefor, and on such other terms and conditions as shall be provided in the Detailed Notice of Sale relating to the 2002 Bonds. The County Administrator is hereby authorized to cause to be published and distributed a Detailed Notice of Sale relating to the 2002 Bonds in such form and containing such terms and conditions as he may deem advisable, subject to the provisions hereof. In lieu of publishing the full text of the Detailed Notice of Sale relating to the 2002 Bonds in accordance with the provisions of the immediately preceding sentence, the County Administrator is hereby authorized to cause a Summary Notice of Sale of the 2002 Bonds in such form as the County Administrator shall approve to be published in The Bond Buyer on a date selected by the County Administrator and is hereby further authorized to cause to be prepared and distributed a Detailed Notice of Sale relating to the 2002 Bonds, such Detailed Notice of Sale to be in substantially the form set forth in Appendix H to the Preliminary Official Statement relating to the 2002 Bonds presented to the meeting at which this Seventh Supplemental Bond Resolution is being adopted. - 7 - 389829.3 024287 RES (b) The County Administrator is hereby authorized to receive bids for the purchase of the 2002 Bonds and, without further action by the Board, to accept the bid offering to purchase the 2002 Bonds at the lowest true interest cost to the County, computed in accordance with the provisions of the Detailed Notice of Sale; provided (i) that such bid is accompanied by a surety bond meeting the conditions specified in the Detailed Notice of Sale relating to the 2002 Bonds and is otherwise in conformity with such Detailed Notice of Sale; and (ii) the true interest cost to the County as specified in such bid is not in excess of six percent (6.00 %). (c) The County Administrator, the Director of Accounting and the County Attorney are hereby authorized to execute and deliver to the purchasers of the 2002 Bonds one or more certificates in the forms provided for in the Official Statement relating to the 2002 Bonds. SECTION 2.7. Application of Proceeds of 2002 Bonds. The proceeds of sale of the 2002 Bonds received by the County, together with other available moneys of the County, shall be applied as follows: (a) an amount equal to the accrued interest on the 2002 Bonds from their date to the date of the delivery thereof and payment therefor shall be deposited with the Trustee in the Debt Service Fund in accordance with the provisions of the Bond Resolution and applied on November 1, 2002 to the payment of the interest payable on the 2002 Bonds on such date; (b) an amount, less other available moneys in the Debt Service Reserve Fund, equal to the Debt Service Reserve Requirement for the 2002 Bonds shall be deposited with the Trustee in the Debt Service Reserve Fund in accordance with the provisions of the Bond Resolution and Section 2.11 of this Seventh Supplemental Bond Resolution; (c) the amount required to be deposited into the Escrow Deposit Fund to provide for the refunding in advance of their stated maturities and defeasance of the Refunded Bonds, including an amount equal to the interest payable on such Refunded Bonds on November 1, 2002, shall be deposited with the Escrow Agent under the Escrow Deposit Agreement and applied, together with other available moneys of the County so deposited thereunder, as provided therein; and (d) the balance of the proceeds of the 2002 Bonds shall be deposited with the Treasurer of the County and applied to the payment of the costs of issuance of the 2002 Bonds. In connection with the issuance and delivery of the 2002 Bonds, there may also be paid from the proceeds of the 2002 Bonds or other available moneys of the County, including moneys held by the Trustee under the Bond Resolution, such amount as shall be required to be paid to First Union National Bank, as the Provider (the "Provider"), under the Debt Service and Debt Service Reserve Forward Delivery Agreement, dated as of March 16, - 8 - 389829.3 024287 RES 2001 (the "Forward Delivery Agreement"), by and between the Trustee and the Provider, to have the Forward Delivery Agreement continue in effect and to apply to the 2002 Bonds. SECTION 2.8. Investment of Funds and Accounts Under the Bond Resolution. In accordance with Section 5.11(c)(ii) of the Bond Resolution, it is hereby provided that all income or interest earned and gains realized in excess of losses suffered by a Fund or Account held by the Trustee or the Treasurer under the Bond Resolution and allocable to the 2002 Bonds due to the investment thereof shall be deposited into the Rebate Fund to the extent required to enable the County to comply with the arbitrage rebate requirements of the 1986 Code and, after any such deposit into the Rebate Fund, into the Revenue Fund as Revenues of the System. SECTION 2.9. Conditions Precedent to Delivery of 2002 Bonds. In compliance with the conditions precedent to the delivery of the 2002 Bonds prescribed in Sections 2.4 and 2.5 of the Bond Resolution, the 2002 Bonds shall be delivered only upon receipt by the Trustee of: (a) a copy of this Seventh Supplemental Bond Resolution authorizing the 2002 Bonds, certified by the Clerk of the Board or an Authorized Officer of the County, by which or pursuant to which the terms of the 2002 Bonds are specified, which Seventh Supplemental Bond Resolution contains findings and determinations of the Board that no default exists in the payment of the principal of or interest and premium, if any, on any Bond, and that all mandatory redemptions, if any, of Bonds required to have been made under the terms the Bond Resolution or any Supplemental Resolution shall have been made; (b) a Bond Counsel's Opinion to the effect that (i) this Seventh Supplemental Bond Resolution has been duly and lawfully adopted and is in full force and effect; (ii) the Bond Resolution has been duly and lawfully adopted by the County and is valid and binding upon, and enforceable against, the County (except to the extent that the enforceability thereof may be subject to judicial discretion, to the exercise of the sovereign police powers of the Commonwealth of Virginia and the constitutional powers of the United States of America and to valid bankruptcy, insolvency, reorganization, moratorium and other laws affecting the relief of debtors); (iii) the Bond Resolution creates the valid pledge which it purports to create of the Revenues and of moneys and securities on deposit in any of the Funds established under the hereunder and thereunder subject to the application thereof to the purposes and on the conditions permitted by the Bond Resolution; and (iv) upon the execution and delivery thereof, the 2002 Bonds will have been duly and validly authorized and issued in accordance with the Bond Resolution; (c) a written order as to the delivery of the 2002 Bonds and the application of the 2002 Bond proceeds, signed by an Authorized Officer of the County; (d) a Certificate of the Director of Budget and Management that the 2002 Bonds are issued in compliance with the provisions of Section 7.11(c) of the Bond Resolution, which Certificate shall be accompanied by an Accountant's Certificate confirming the calculations set forth in such Certificate of the Director of Budget and Management with - 9 - 389829.3 024287 RES respect to the amounts of Revenues, Operating Expenses, Debt Service and Debt Service/Additional Bonds; and (e) in satisfaction of the requirements of Section 2.5 of the Bond Resolution, an executed original of the Escrow Deposit Agreement, which contains instructions as to the payment of redemption of the Refunded Bonds, together with instructions as to the giving of notice of redemption of the Refunded Bonds. SECTION 2.10. Covenant as to Compliance with 1986 Code. The County hereby covenants and agrees to comply with the provisions of Sections 103 and 141-150 of the 1986 Code applicable to the 2002 Bonds throughout the term of the 2002 Bonds. SECTION 2.11. Creation of 2002 Debt Service Reserve Account in Debt Service Reserve Fund. There is hereby created and established in the Debt Service Reserve Fund held by the Trustee an account designated as the "2002 Debt Service Reserve Account". From the proceeds of the 2002 Bonds required to be deposited into the Debt Service Reserve Fund pursuant to Section 2.7(b) hereof and other available moneys in the Debt Service Reserve Fund, there shall be credited to the 2002 Debt Service Reserve Account an amount equal to the Debt Service Reserve Requirement for the 2002 Bonds, the same being an amount equal to the lesser of (i) ten percent (10%) of the proceeds of the 2002 Bonds; and (ii) the maximum amount payable in any current or future Fiscal Year for the payment of Debt Service on the 2002 Bonds. The 2002 Debt Service Reserve Account shall be available only to pay Debt Service on the 2002 Bonds. SECTION 2.12. Approval of Form of Continuing Disclosure Agreement and Terms~ Conditions and Provisions Thereof; Execution and Delivery of Continuing Disclosure Agreement; Covenant with Bondholders. The form of the Continuing Disclosure Agreement presented to and filed with the minutes of the Board at which this Seventh Supplemental Bond Resolution is being adopted, a copy of such form of which is set forth in Appendix F to the Preliminary Official Statement presented to and filed with the minutes of the meeting at which this Seventh Supplemental Bond Resolution is being adopted, and the terms, conditions and provisions thereof, are hereby approved, ratified and confirmed by the Board, and the County Administrator is hereby authorized and directed to execute and deliver to the Trustee the Continuing Disclosure Agreement in such form, together with such changes as shall be approved by the County Administrator, upon the advice of counsel (including the County Attorney and Bond Counsel), such approval to be conclusively evidenced by his execution thereoL The County covenants with the holders from time to time of the 2002 Bonds that it will, and hereby authorizes the appropriate officers and employees of the County to take all action necessary or appropriate to, comply with and carry out all of the provisions of the Continuing Disclosure Agreement, as the same may be amended from time to time. Notwithstanding any other provision of the Bond Resolution, failure of the County or the Trustee to perform in accordance with the Continuing Disclosure Agreement shall not constitute a default or an Event of Default, and the rights and remedies provided by the Bond Resolution upon the occurrence of a default or an Event of Default shall not apply to any such failure, but the Continuing Disclosure Agreement may be enforced only as provided therein. - 10 - 389829.3 024287 RES SECTION II1.1. Resolution" Under the Bond ARTICLE III MISCELLANEOUS Seventh Supplemental Bond Resolution is a "Supplemental Resolutiom 2002 Bonds Are "Bonds" Under the Bond Resolution. (a) This Seventh Supplemental Bond Resolution is adopted pursuant to Sections 2.4 and 2.5 and Article VIII of the Bond Resolution. This Seventh Supplemental Bond Resolution (1) supplements the Bond Resolution; (2) is hereby found, determined and declared to constitute and to be a"Supplemental Resolution" within the meaning of the quoted words as defined and used in the Bond Resolution; and (3) is adopted pursuant to and under the authority of the Bond Resolution. (b) The 2002 Bonds are hereby found, deternfined and declared to constitute and to be "Bonds" within the meaning of the quoted words as defined and used in the Bond Resolution. The 2002 Bonds shall be entitled to the benefits, security and protection of the Bond Resolution, equally and proportionately with any other Bonds heretofore or hereafter issued thereunder; shall be payable from the Revenues on a parity with all Bonds heretofore or hereafter issued under the Bond Resolution; shall rankparipassu with all Bonds heretofore or hereafter issued under the Bond Resolution; and shall be equally and ratably secured with all Bonds heretofore or hereafter issued under the Bond Resolution by a prior and paramount lien and charge on the Revenues, without priority or distinction by reason of series, number, date, date of sale, date of issuance, date of execution and authentication or date of delivery; all as is more fully set forth in the Bond Resolution. It is hereby further found, determined and declared that no default exists in the payment of the principal of or interest and premium, if any, on any Bond issued under the Bond Resolution and that all mandatory redemptions, if any, of Bonds required to have been made under the terms of the Bond Resolution or any Supplemental Resolution have been made. SECTION III.2. Filing of this Seventh Supplemental Bond Resolution with Circuit Court. The County Attorney be and hereby is authorized and directed to file a copy of this Seventh Supplemental Bond Resolution, certified by the Clerk of the Board to be a true and correct copy thereof, with the Circuit Court of the County of Chesterfield, Virginia, in accordance with the provisions of Section 15.2-2607 of the Code of Virginia, 1950. SECTION III.3. Effect of Article and Section Headings and Table of Contents. The headings or titles of articles and sections hereof, and any table of contents appended hereto or copies hereof, shall be for convenience of reference only and shall not affect the meaning or construction, interpretation or effect of this Seventh Supplemental Bond Resolution. SECTION 111.4. Effectiveness of This Seventh Supplemental Bond Resolution. This Seventh Supplemental Bond Resolution shall be effective from and after the adoption hereof by the Board. - 11 - 389829.3 024287 RES EXHIBIT A (FORM OF BOND) UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD WATER AND SEWER REVENUE REFUNDING BOND, SERIES 2002 REGISTERED REGISTERED No. R- INTEREST RATE: MATURITY DATE: DATE OF BOND: CUSIP NO.: % NOVEMBER 1,_ MAY 15, 2002 166409 REGISTERED HOLDER: CEDE & CO. PRINCIPAL SUM: DOLLARS The County of Chesterfield (hereinafter referred to as the "County"), a political subdivision of the Commonwealth of Virginia, for value received, hereby acknowledges itself indebted and hereby promises to pay to the Registered Holder' (named above), or registered assigns, but solely from the Revenues and moneys pledged to the payment hereof hereinafter specified and not otherwise, on the Maturity Date (specified above), the Principal Sum (specified above), and to pay interest on such Principal Sum, but solely from such Revenues and moneys pledged to the payment hereof hereinafter specified and not otherwise, on November 1, 2002 and Semiannually on May 1 and November I of each year thereafter (each such date is hereinafter referred to as an "interest payment date"), from the date hereof or from the interest payment date next preceding the date of authentication hereof to which interest shall have been paid, unless such date of authentication is an interest payment date, in which case from such interest payment date, or unless such date of authentication is within the period from the sixteenth (16th) day to the last day of the calendar month next preceding the following interest payment date, in which case from such following interest payment date, such interest to be paid until the maturity hereof at the Interest Rate (specified above) per annum, by check or draft mailed (or, upon the request of the Registered Holder of more than $1,000,000 principal amount of the Bonds of the Series of Bonds of which this Bond is one, by wire transfer) by the Registrar hereinafter mentioned to the Registered Holder in whose name this Bond is registered upon the books of registry of the County kept by the Registrar as of the close of business on the fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each interest payment date at the address of the Registered Holder hereof as it appears on such books of registry. A-1 389829.3 024287 RES The principal of this Bond are payable on presentation and surrender hereof at the principal office of The Bank of New York, New York, New York, as Registrar, in New York, New York. Both principal of and interest on this Bond are payable in such coin or currency of the United States of America as at the respective dates of payment thereof is legal tender for public and private debts. This Bond is one of a duly authorized Series of Bonds (herein referred to as the "Bonds") of the aggregate principal amount of Dollars ($ .) of like date, denomination and tenor herewith except for number, interest rate and maturity provisions, and is issued under and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), a resolution duly adopted on July 24, 1985 by the Board of Supervisors of the County, entitled "RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AUTHORIZING THE ISSUANCE OF WATER AND SEWER REVENUE BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND PROVIDING FOR THE SECURITY OF THE HOLDERS THEREOF" and a resolution duly adopted by such Board on April 24, 2002, entitled "SEVENTH SUPPLEMENTAL BOND RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF NOT TO EXCEED $10,000,000 AGGREGATE PRINCIPAL AMOUNT OF WATER AND SEWER REVENUE REFUNDING BONDS, SERIES 2002, OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND DELEGATING TO THE COUNTY ADMINISTRATOR CERTAIN POWERS WITH RESPECT THERETO" (such resolutions being herein referred to collectively as the "Bond Resolution"). The Bonds are issued to finance the costs of refunding a portion of the Water and Sewer Revenue Refunding Bonds, Series 1992, of the County. The Bonds and the interest thereon are payable solely from, and secured equally and ratably with other bonds which may have heretofore been issued or may hereafter be issued on a parity therewith under the Bond Resolution outstanding from time to time solely by a lien and charge on, the Revenues (as defined in the Bond Resolution) derived from the operation of the County's water and sewer system (the "System"), subject to the prior payment from such Revenues of the Operating Expenses of the System, and from moneys held in the funds and accounts created and established under the Bond Resolution pledged to the payment, thereof. The Bond Resolution provides that the bonds issued thereunder shall not be deemed to constitute full faith and credit general obligations of the County for which there is a right to compel the exercise of the ad valorem taxing power of the County. Reference is hereby made to the Bond Resolution, to all of the provisions of which any Registered Holder of this Bond by his acceptance hereof hereby assents, for definitions of terms; the description of and the nature and extent of the security for the bonds issued under the Bond Resolution, including this Bond; the description of the System; the description of the Revenues and the moneys held in the funds and accounts created and established under the Bond Resolution pledged to the payment of the interest on and principal of the bonds issued under the Bond Resolution, including this Bond; the nature and extent and manner of enforcement of the pledge; the covenants of the County as to the fixing, establishing, A-2 389829.3 024287 RES maintaining and revising of rates and charges for the provision and sale of water and sewer services of the System; the covenants of the County as to the collection, deposit and application of the Revenues of the System; the conditions upon which other bonds may hereafter be issued under the Bond Resolution payable on a parity with this Bond from the Revenues of the System and equally and ratably secured herewith; the rights, duties and obligations of the County; the provisions discharging the Bond Resolution as to this Bond and the lien and pledge of this Bond on the Revenues of the System if there shall have been deposited in accordance with the provisions of the Bond Resolution on or before the maturity hereof moneys sufficient to pay the principal hereof and the interest hereon to the maturity date hereof, or certain specified securities maturing at such times and in such amounts which, together with the earnings thereon, would be sufficient for such payment, or a combination of both such moneys and securities; and for the other terms and provisions of the Bond Resolution. The Bonds of the Series of which this Bond is one are not subject to redemption prior to their stated maturities. Subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the Series of which this Bond is one, this Bond may be exchanged at the principal office of the Registrar for a like aggregate principal amount of Bonds of other authorized principal amounts and of the Series of which this Bond is one. This Bond is transferable by the Registered Holder hereof, in person or by his attorney duly authorized in writing, at the principal office of the Registrar but only in the manner, subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the Series of which this Bond is one, and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of authorized denominations and of the same aggregate principal amount of the Series of which this Bond is one will be issued to the transferee in exchange herefor. This Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by an authorized signator of the Registrar. It is hereby certified, recited and declared that all acts, conditions and things required to have happened, to exist and to have been performed precedent to and in the issuance of this Bond and the Series of which it is one, have happened, do exist and have been performed in regular and due time, form and manner as required by law, and that the Bonds of the Series of which this Bond is one do not exceed any constitutional or statutory limitation of indebtedness. A-3 389829.3 024287 RES IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused this Bond to be signed by the Chairman and the Clerk of such Board, by their manual or facsimile signatures, and the seal of the County to be impressed or imprinted hereon, and this Bond to be dated May 15, 2002. [SEAL] Clerk of the Board of Supervisors Chairman of the Board of Supervisors CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds delivered pursuant to the within-mentioned proceedings. THE BANK OF NEW YORK, as Registrar By: Authorized Signature Dated: A-4 389829.3 024287 RES ASSIGNMENT For value received, the undersigned hereby sell(s), assign(s) and transfer(s) unto (Please print or type name and address, including postal zip code, of transferee) PLEASE INSERT SOCIAL SECURITY OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE: I the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints , attorney, to transfer such Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature(s) Guaranteed NOTICE: Signature(s) must be guaranteed by a member firm of The New York Stock Exchange, Inc. or a commercial bank or trust company. (Signature(s) of Registered Owner) NOTICE: The signature(s) above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, without alteration or enlargement or any change whatsoever. A-5 389829.3 024287 RES CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: April 24, 2002 Item Number: 8.C.16. Subject: Transfer of Funds from Reserve for Future Capital Projects for Settlement of Route 10 Widening Condemnation Lawsuit County Administrator's Comments. /'~ ¢-~M.4~ ~ County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $250,000 from the Reserve for Future Capital Projects to fund the settlement of the Route 10 widening condemnation lawsuit. Summary of Information,- In the late 1980's, a portion of Heritage Chevrolet,s property located at the intersection of Route 1 and Route 10 needed to be acquired as part of the widening of Route 10. To expedite the project, the County entered into an agreement with VDOT that required the County to fund the acquisition of right-of-way at the intersection. The acquisition resulted in Heritage losing a number of parking spaces Heritage was using to display vehicles for sale. The County deposited a sum with the Circuit Court to allow the project to proceed and the landowner withdrew that deposit, which paid for a portion of the land acquisition. However, the landowner maintained that the County's initial estimate of the value of the taking was substantially below the fair market value and that the remainder of his business had been damaged as a result of the taking. When the project was completed, there was no appropriation made to pay any additional acquisition costs. Preparer: ~ Steven L. Micas Title: County Attorney 1305: 57014.1 Attachments: ----]Yes No Meeting Date: April CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 24,2002 Item Nua%ber: Page 2 of 3 When initial attempts at settlement were unsuccessful, the County was required to file a condemnation petition in the Chesterfield County Circuit Court. As part of trial preparation, the County retained a real estate appraiser who determined that the County's initial valuation of the taking was significantly lower than fair market value. After extensive pretrial proceedings, a settlement of the case was reached that represents less than one-half of the County's potential financial exposure in the case. It is requested that the Board of Supervisors approve the transfer of $250,000 from the Reserve for Future Capital Projects to fund the settlement of the condemnation lawsuit. The settlement is comprehensive and includes the land acquisition, damages to the remainder of the property, plus interest which must be paid under state law. 1305:57014.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetino Date: Anril 24. 2002 Number Budqet and Management Comments: The balance in the County's Reserve for Capital Projects is $1,836,312. A transfer of $250,000 for the settlement of the Route 10 widening condemnation lawsuit, in addition to the transfer of $75,000 to the Government Center Parkway Project (also on the 4/24/02 Board agenda), will leave a balance of $1,511,312. Preparer: Rebecca T. Dickson Title: Director, Budget & Mana,qement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 24, 2002 Item Number: 8.C.17. Subject: Transfer a total of $1,035 from the Bermuda and Matoaca District Improvement Funds to the School Board to Purchase a Sign Naming the Thomas Dale High School Softball Field for Thelma Williams Hevener County Administrator's Commen~: County Administrator: Board Action Requested: The Board is requested to transfer $517.50 from Bermuda District Improvement Fund and $517.50 from the Matoaca District Improvement Fund for a total of $1,035 for the School Board to purchase a sign naming the Thomas Dale High School softball field for Thelma Williams Hevener. Summary of Information: Supervisors McHale and Humphrey have requested the Board to transfer at total of $1,035 from the Bermuda and Matoaca District Improvement Funds to the School Board for the purchase of a sign naming the Thomas Dale High School softball field for Thelma Williams Hevener. The sign will be installed on school property. The County is legally authorized to give money to the School Board to make public capital improvements on County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 0422:570 ! 6. ! Attachments: Yes ~-~ No DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District I,m. pr0vement Funds. Completing and signing this form does not mean that you will'.receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restriCtions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) 3, What is the amount of funding you are seeking? .. Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is'the organization a corporation? Yes Is the organization non-profit? Yes Is the organization tax-exempt? Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the or.cranizatio .a~ ~ Signature, s, "~fi~ ~.%. Title (i¢'signiRg on behalf of an organization) 0407:23380.1 SUPERIOR SIGN PRODUCTIONS 2510 Willis Rood PROPOSAL ,SUBMITTED TO: THOMAS DALE HIGH SCHOOL 3626 W. HUNDRED ROAD cfi:;,' .................. ~ ..... CHESTER,.yA 23831 A'n' HEATHER SLOAN We hereby'~ubmit specifications and estimates 'f0'~'the foilowlngi Richmond, Vir§inio 23237 FAX: 804-743-9250 I' PHONE "' ..... _L_! ) 768--624S i JOB NAME SAME JOE; LOCATION SAME Furnish and Install: 1 - 12" x 8' single face aluminum sign with vinyl graphics 1 - 5' x 8' single face aluminum sign with vinyl graphics 804-271-5685 DATE ~ 3/18102 I sALESMAN CT}< 385.00 650.00 WE PROPOSE hereby to furnish material and labor - complete ~n accordance with above specifications, for the sum of: AS STATED ABOVE ..... dollars ( Ail fabricated and installe~ items remain the property of Superior Sign Productions antil paid in full. Payment to be made as foIIow~: .... · 112 DOWN, BALANCE DUE UPON COMPLETION All matcMal ,~ guaranteed to be as speclr~d. Ali work to De completed m a w0rkman(ike manner ec~cofdin~, to ~ard ~ra~i~s A~ ~l~rati~ on'y ~n wrt~en oraer~, ~n~ wii~ ~me an e~ra charge over and above thc ~tima[e, All agmemen[s conz~m upon ~aKe~, a~den~, or delays ~on~ our COntrel ~¢r m cer~ fire, tornaQo and ot~¢r necessa~ Authorized Signature ACCEPTANCE OF PROPOSAL- The above pr*cas, el=ecificatlons and co~ttlons are ~[Isf&cto~ enCl ere heCcby a~egteC. You are aut~onzea TO ~O the work as specified Paymenl will be m,~0e a~ oumne(~ above. NOTE: This proposal may be withdrawn by us if not accepted wlthfn ...... 30 days .-- . ..... :.-~_ --. ,.. -.. · .. :~ .... . Signature .J CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 24, 2002 Item Number: 8.c.z8 Subject: Set a Public Hearing for May 22, 2002 to Amend the County Policy Regarding Criminal Background Checks For Coaches of Co-sponsored Groups County Administrator's Comments: County AdYninistrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for May 22, 2002 to amend County ordinances and policy regarding criminal background checks for coaches of co-sponsored groups. Summary of Information: On August 22, 2001 the Board adopted an ordinance and policy requiring criminal background checks on coaches of co-sponsored youth athletic leagues. The policy has a list of "barrier" crimes that are absolute bars to coaching. Mrs. Humphrey has requested that a public hearing be set to consider amending the policy to: (±) allow people to coach who have been convicted of a barrier crime if the Governor restores his or her political disabilities; and (ii) to limit barrier crimes involving juveniles to only those crimes involving sexual or physical misconduct. Preparer: ~"~~. Attachments: Ycs No Title: 0614(22):57096.1 4°/ ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Currently, an individual is automatically disqualified from coaching if he has been convicted of any crime, felony or misdemeanor, against the person or property of a minor. Under this category, the County has disqualified individuals from coaching when the individuals did not place at risk the safety or well-being of children they were coaching. For example, an individual was disqualified because he was convicted 18 years ago at the age of 18 for buying beer for a 17 year old friend. Another individual was disqualified because he was convicted of cursing his 16 year old daughter's boyfriend during a domestic dispute. Under the proposed amendment, these types of cases would be considered for disqualification as a coach on a case by case basis because they do not involve sexual or physical misconduct. II. Purpose BACKGROUND CHECK POLICY FOR CHESTERFIELD COUNTY PARKS AND RECREATION CO-SPONSORED YOUTH ORGANIZATIONS The purpose of this policy is to require background checks on all organizational officers and/or directors, instructors, coaches and assistant coaches of Chesterfield County Parks and Recreation co-sponsored youth organizations in order to preserve the safety and well-being of children served by such organizations. Co-sponsored organizations shall not permit individuals to work with children if they have demonstrated past conduct incompatible with service to or care of children. Implementation mo Co Do The County's Parks and Recreation Department shall assist co-sponsored organizations in implementing and administering this policy. The County may revoke a co-sponsorship agreement for any organization which violates this policy. E° Each co-sponsored organization shall be responsible for submitting a completed Release form (See attachment A) to the County for every organizational officer and/or director, instructor, coach or assistant coach. Failure to complete the Release shall disqualify the individual from participation. All individuals must provide truthful, correct and complete information on the Release. Failure to do so may result in disqualification. The County's Human Resource Management Department ("HRM") shall process each Release received from a co-sponsored organization in order to receive information from the Central Criminal Record Exchange ("CCRE") maintained by the State Police; the Sex Offender and Crimes Against Minors Registry from State Police; and the Court Access Information System ("CAIS") maintained by the Virginia Supreme Court. HRM shall forward to the Parks and Recreation Department the names of all individuals who have had their background investigation completed and who are eligible for participation with a co-sponsored organization. Individuals may begin participating prior to the completion of a background investigation so long as they have completed a Release and filed it with the Parks and Recreation Department. It shall be the responsibility of each co-sponsored organization, however, to prohibit an individual from participating if the individual is later found to be ineligible under this policy. Once an individual has been found eligible to participate in one co-sponsored youth 0614(05)(23):49913.5 4/22/02 10:31 AM III. activity, the individual's name shall be placed on an list of individuals eligible for all co-sponsored activities. The list shall be maintained by the Parks and Recreation Department. Individuals on the approved list shall not be subject to further investigation, except the County shall conduct random checks annually on 20% of all individuals who have previously been determined to be eligible and wish to maintain their name on the approved list. Barrier Crimes: mo No individual shall be permitted to participate in a co-sponsored youth organization if the results of the background check show that the person has ever been convicted of any of the following crimes as set out in Title 18.2 of the Code of Virginia as may be amended or equivalent offenses in another state: 1. Crimes Against People ao g. h. i. j. murder and manslaughter (§ 18.2-30 et seq.) malicious wounding by mob (§ 18.2-41) abduction (§§ 18.2-47A, -48) felony assault and bodily wounding (§ 18.2-51 et seq.) robbery (§ 18.2-58) carjacking (§ 18.2-58.1) extortion and other threats (§§ 18.2-59, -60) sexual assault (§ 18.2-61 et seq.) felony stalking (§ 18.2-60.3) any other felonies against the person as defined by the Code of Virginia convictions of any attempts or conspiracies to commit any of the aforesaid crimes 2. Crimes Against Property felony arson (§ 18.2-77 et seq.) burglary (§ 18.2-89 et seq.) convictions of any attempts or conspiracies to commit any of the aforesaid crimes 3. Crimes Involving Health and Safety ao felony violation relating to the possession or distribution of drugs within five (5) years (§ 18.2-247 et seq.) drive-by shooting (§ 18.2-286.1) use of machine gun in a crime of violence (§ 18.2-289) aggressive use of machine gun (§ 18.2-290) 0614(05)(23):49913.5 4/22/02 10:31 AM 2 o eo use of sawed off shot gun in crime of violence (§ 18.2-300A) felonious discharge of firearms within or at occupied dwellings (§ 18.2-279) convictions of any attempts or conspiracies to commit any of the aforesaid crimes Crimes Involving Morals and Decency ko failing to secure medical attention for injured child (§ 18.2-314) pandering (§ 18.2-355) crimes against nature involving children (§ 18.2-361) taking indecent liberties with children (§ § 18.2-370, -370.1) abuse and neglect of children (§ 18.2-371.1) obscenity offenses (§ 18.2-374.1) possession of child pornography or electronic facilitation of pornography (§§ 18.2-374.1 :I, -374.3) incest (§ 18.2-366) abuse and neglect of incapacitated adults (§ 18.2-369) employing or permitting a minor to assist in an act constituting an obscenity offense (§ 18.2-372 et seq.) convictions of any attempts or conspiracies to commit any of the aforesaid crimes Crimes Against Minors Any conviction for a crime against the person c~r property of a minor, felony or misdemeanor, inclusive of the crimes set forth above, which involves sexual or physical misconduct. Restoration of Rights A barrier crime shall be treated as a crime under IV.A. if the individual who has been convicted of the barrier crime has received an executive order from IV. the Governor restoring his or her political disabilities. All Other Crimes mo All pending charges for barrier crimes (except crimes against minors) and convictions for other crimes revealed through a background check shall be reviewed on a case by case basis to determine if the individual poses a safety risk to the children involved in the program. No individual may be found ineligible because of pending charges, except for barrier crimes. However, an individual may ultimately be found ineligible if the previously pending charge results in a conviction which indicates that the individual poses a safety risk to children. Any pending charges, 0614(05)(23):49913.5 4/22/02 10:31 AM ge felony or misdemeanor, against minors, shall render the individual ineligible unless or until such charges are subsequently dismissed or the individual is found not guilty. Bo All cases under this Section IV shall be considered anonymously by a standing committee comprised of a representative of HRM, County Parks and Recreation, County Police, County Attorney's Office, and County Mental Health. ("Committee"). If upon review of the record the Committee determines that the individual is eligible to participate, the individual's name shall be forwarded to Parks and Recreation as provided in Section II.D. If upon review of the record, the Committee determines that an individual should be disqualified from participating, the individual will be contacted directly by HRM, advised of the Committee's concerns and be given an opportunity to withdraw from consideration or provide evidence of any mitigating circumstances prior to a final decision being made by the Committee concerning the individual's eligibility to participate. Among factors that the Committee may consider in deciding whether an individual should be permitted to participate or coach, the Committee may consider the nature and character of the past conduct; the length of time since the offending conduct; rehabilitation of the individual, if applicable; and how such conduct affects the integrity of the program. F. The Committee's decision to disqualify an individual must be a majority vote. Confidentiality All persons receiving background information regarding an individual shall maintain the confidentiality of such information in accordance with applicable law. HRM shall destroy all criminal background information after a final decision has been made regarding the eligibility of an individual to participate with a co-sponsored youth organization. 0614(05)(23):49913.5 4/22/02 10:31 AM 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: April 24, 2002 Subiect: Developer Water and Sewer Contracts County Administrator's Comments- Item Number: 10 .A. County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. ,,Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0108 First Branch, Section B @ Woodland Pond Chesterfield Land and Timber Corporation McLane Construction Company Water Improvements - Dale $73,349.00 Preparer: Title: Director of Utilities Attachments: ~-~ Yes No Agenda Item April 24, 2002 Page 2 o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: DeveloDer: Contractor: Contract Amount: District: 00-0318 Woodland Pond, Section 14 Chesterfield Land and Timber Corporation McLane Construction Company Water Improvements - Dale $106,120.00 01-0275 Harrowgate Place, Section 3 Savage and Lennon, Incorporated R.M.C. Contractors, Incorporated Water Improvements - Wastewater Improvements - Bermuda $34,295.00 $26,640.00 01-0368 Bruster's Ice Cream John P. Ent, LLC Simons Contracting Company, Incorporated Water Improvements - Wastewater Improvements - Midlothian $9,150.00 $13,650.00 01-0383 The Grove - Krim Point, Section 2 Mayland Investment Company for The Grove, L.P. Piedmont Construction Company, Water Improvements - Wastewater Improvements - Midlothian Inc. $54,345.00 $74,266.05 Agenda Item April 24, 2002 Page 3 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0009 Founders Bridge 16" Water Line Phase V Gray Land and Development Company, LLC Castle Equipment Corporation Water Improvements - Midlothian $209,712.60 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: A~ril 24, 2002 Item Number: 10.B. Sub!ect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County_ Administrator's Comments; County Administrator: Board Action Requested: Summary_ of Information: Preparer: ~ ~, ~~ -" S. Ramse; Attachments: Yes [---'] No Title: County_ Administr~tQr BOARD MEETING DATE 07/01/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 & 12/19/01 11/14/01 & 12/19/01 11/14/01 & 12/19/01 11/14/01 & 12/19/01 11/14/01 & 12/19/01 CHESTERFIELD COUNTY GENERAL FUND BALANCE April 24, 2002 DESCRIPTION FY2002 Actual Beginning Fund Balance Designation for Health Center Commission Designate excess revenue (County) for non- recurring items in FY2003 Designate excess expenditures (County) for non- recurring items in FY2003 Designate excess revenue (Schools) for non- recurring items in FY2003 FY01 Results of Operations - Schools unspent General Fund Transfer FY01 Results of Operations - FY02 One cent tax rate decrease - Jan. - June (County) FY01 Results of Operations - FY02 One cent tax rate decrease - Jan. - June (Schools) FY01 Results of Operations - Schools - Bailey Bridge Middle School Design AMOUNT (1,500,000) (2,636,67O) (9,441) (6,O88,836) (1,232) (242,285) (546,715) ' (250,000) FY01 Results of Operations - Fire (626,100) FY01 Results of Operations - Police (5OO,OOO) FY01 Results of Operations - Libraries FY01 Results of Operations - Environmental Management Program (9O,60O) (300,000) FY01 Results of Operations - CSA Shortfall (286,635) BALANCE $48,351,214 $46,851,214 $44,214,544 $44,205,103 $38,116,267 $38,115,035 $37,872,750 $37,326,035 $37,076,035 $36,449,935 $35,949,935 $35,859,335 $35,559,335 $35,272,700 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT April 24, 2002 Board Meeting Date Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 FY02 Budgeted Addition FY02 Capital Projects 4/4/01 County's Master Plan Update 7/25/01 Video equipment for Circuit and General District Courts 9/26/01 360 West Corridor Plan 10/24/01 11/14/01 Building Improvements (County Administration) Security Enhancements (MH/MR and County Administration) 11/14/01 Consultant study to develop revitalization/development strategy for the Cloverleaf Mall Area. 2/27/02 Amount 8,800,000 (7,579,700) (85,000) (90,000) (7o,ooo) (17o,ooo) (107,000) (50,000) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 Prepared by Accounting Department March 31, 2002 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 $31.409.906 Date Ends 11/19 05/04 11/21 03/05 03/06 09/05 07/05 Outstanding Balance 03/31/02 $14,490,000 21,035 13,725,000 556,094 16,943 15,159 216,106 $29,04O.337 PENDING EXECUTION Description None Approved Amount CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 24, 2002 Item Number: 10 .C. Sub!ect: Roads Accepted into the State Secondary System County_ Administrator's Comments; County Administrator: Board Action Re~_uested: Summary of Information: Preparer: ~ ~ -'~sa H. Elko Title: Clerk to the Bo~.rd Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 24, 2002 Subject: Resolution Recognizing Ms. Lyndy Broomfield County Administrator's Comments: Item Number: 14 .A. County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: In recognition of Ms. Lyndy Broomfield's unique talent and selfless dedication to Fire and Emergency Medical Services and the hearing impaired citizens of Chesterfield County. Title: Director, Public Affairs Attachments: Yes ~ No RECOGNIZING MISS LYNDY BROOMFIELD FOR PROVIDING INVALUABLE RESOURCES FOR COMMUNICATING WITH THE HEARING IMPAIRED WHEREAS, Miss Lyndy Broomfield is a ten-year-old resident of the Clover Hill Magisterial District; and WHEREAS, Miss Broomfield is active in the Girl Scouts; and WHEREAS, when looking for a project to complete in order to earn her bronze award from the Junior Girl Scouts, Miss Broomfield decided to use her knowledge of American Sign Language, which she had first acquired while a Brownie; and WHEREAS, Miss Broomfield resolved to help the county's Fire and Emergency Medical Services personnel by developing a medical sign language book they could use to communicate with the hearing impaired; and WHEREAS, Miss Broomfield developed a basic sign language handbook; a medical vocabulary sign language handbook; and a poster showing various parts of the human body, labeled with the sign language sign for each part; and WHEREAS, these informational items are now in use in 22 hospitals throughout Virginia, along with eight nursing schools and by public safety organizations in Chesterfield County; and WHEREAS, Miss Broomfield has fulfilled several speaking engagements in Virginia, and is a sought-after resource for callers from as far away as Maine, Colorado and Hong Kong. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Miss Lyndy Broomfield, commends her extraordinary inspiration, energy and commitment, and wishes her continued success in her many endeavors, including her book contract with Family Life Books. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 24, 2002 Item Number: 14. B. Subject: Resolution Honoring the Virginia State University Girls Basketball Team County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve the attached resolution. Summary of Information: The Virginia State University Girls Basketball Team (Trojans) won the 2002 CIAA Basketball Tournament and won in the first round. Mrs. Humphrey has requested that the Board of Supervisors approve the resolution. Coach Peggy Davis will be present to receive the resolution. Preparer: ,~... j~._,~~.~ Title: M. D. "Pete" Stith, Jr. Deputy County Administrator Attachments: Yes [--~ No RECOGNIZING THE 2001-2002 VIRGINIA STATE UNIVERSITY TROJANETTE BASKETBALL TEAM FOR ITS OUTSTANDING ACCOMPLISHMENTS WHEREAS, the 2001-2002 Virginia State University Trojanette basketball team began the season 1-5, but turned the tide with a 10-game winning streak to finish first in the CIAA's Eastern Division, along the way compiling a 12-4 conference record in ome games; and WHEREAS, the Trojanettes swept three games in the CIAA Tournament in Raleigh, North Carolina to capture its first championship since 1990 and placed three players, sophomore Ronmia Bess, junior Tiffany Thomas, and Tournament VMP, junior Becky McKee on the all-tournament team; and WHEREAS, the team further distinguished itself and brought esteem to the university by winning the CIAA's John B. McLendon Sportsmanship Award for its honoraable and fair, yet tenacious play over the course of the season and tournament; and WHEREAS, the Trojanettes participated in the NCAA Division II Women's Basketball Tournament for the first time in many years, defeating Presbyterian College for the first-ever victory in the NCAA Tournament for the VSU women's basketball team, before falling to homestanding and eventual Mid-Atlantic Regional Champion Mars Hill; and WHEREAS, the Trojanettes' coach, Peggy Davis, was named CIAA Coach of the Year and led this team to a sterling 21-10 record with a roster that included only three seniors. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the 2001-2002 Virginia State Trojanette basketball team and Coach Peggy Davis for outstanding representation of Chesterfield County and commitment to excellence and sportsmanship, and expresses best wishes for continued success. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 24, 2002 Item Number: 16 .A. Subject: Public Hearing on Proposed Ordinance Amendments to Sections 17-11, 19-25, and 19-279 of the County Code Relating to Planning Fees as heard by the Planning Commission on March 19, 2002 County . County Administrator: Board Action Requested: Hold Public Hearing to Consider Attached Amendments to Proposed Fee Changes in the Planning Department Summary of Information: The Chesterfield Planning Commission held a public hearing on March 19,2002 on the proposed development review fee increases in the attached ordinance. The proposed changes will increase fees in most development review categories by approximately 7%, and maintain the existing percentage of development review costs paid by the applicant. In FY2001, the Planning Department incurred costs of $1,305,800 directly associated with reviewing development applications. This figure does not include other planning functions or the costs incurred by other departments to perform development reviews, estimated to be over $500,000. For the same fiscal year, the department collected $574,000 in development fee revenue, or approximately 44% of direct costs. Preparer: l_/~z~i¢,,z'* [ Title: Director of Budqet and Manaqement Rebecca T. Dickson Attachments: Yes No # G% ~J CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: Summary of Information (cont.): This proposal does not include new fees for amending a condition of a special exception, each additional ordinance section for variance applications, and remanded zoning, conditional use, and conditional use planned development cases. The proposed ordinance change, a matrix comparing the proposal to the existing fees by category, and a comparison of the alternative proposals are attached. Attachment A AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 17-11, 19-25 A_ND 19-279 RELATING TO APPLICATION FEES FOR SUBDIVISION, ZONING, SITE PLAN A_ND OTHER PLANNING APPROVALS. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Sections 17-11, 19-25 and 19-279 of the Code of the Coun_t}, of Chesterfield 1997, as amended, are amended and re-enacted to read as follows: Sec. 17-11. Fees. The fees for processing subdivisions by the county shall be payable upon submission of the plats to the county for tentative or final approval and shall be equal to the following: (a) Temative subdivision approval, or resubmittal of an expired previously approved tentative: (1) Original submittal, including up to two resubmittals... $300.00 $320.00 Plus, per lot... 20.00 (2) Renewal of previously approved tentative, including up to two resubmittals in accordance with provisions of section 17-32. . . J,,,~.,,v'"" ^^ 320.00 Plus, per lot... 20.00 (3) Third and subsequent submittal for (1) and (2), per submittal. 210.00 (4) Substitute to approved temative, per submittal... 50.00 (5) Adjusted tentative for previously approved tentative, including up to two resubmittals... J,,~.,,~'"^ ^" 320.00 Plus, per lot '---"-:-- 12 ...... '-- -" .......... " '~ ^^ t'~,-'- or 20.00 Third and subsequent submittal, per submittal... 200.00 210.00 1923:56383.1 2/28/02 3:01 PM (b) Final check, amended and resubdivision plat review: (1) Final check plat subdivision plat,~,,~,-'- j ,~,,,,,~,---" ....... ~,o~,,v,~l,,~'- ~:--:-:--- review .. . ~" 700.00 (Only one base fee will be required for final check plats required to be submitted in multiple sections due to provisions of section 17.--_42.) Plus, per lot. . . o.v,~ "" 10.00 (2)Final check resubdivision plat review... SC,0.00 540.00 Plus, per lot ... 5.,?,P, 10.00 (3) Final check amended plat review... 30P,.$¢, 320.00 Plus, per lot. . . .,.,.,,,~' "" 10.00 ~ Minor subdivision plat review... 310.00 (e_d) Residential parcel subdivision, per parcel... 35.00 40.00 (al_e) Parcel line modification review, per parcel... 25.P,0 30.00 (e~')_ Appeal of decision of director of planning... 26,?,.0¢ 280.00 (fg) Onsite sewage disposal system soils analysis review, per lot/parcel... 155.00 (Ord. of 2-21-01, § 1) State law reference(s)--Code of Virginia, § 15.2-2241. ooo Sec. 19-25. Fees. The following fees, which include the costs of hearings, advertisements and notices when required, shall be deposited simultaneously with the filing of the application: (a) Zoning reclassification: 1923:56383.1 2 2/28/02 3:01 PM (b) (1) Without conditional use planned development... $4-;600:~3 $1,700.00 Plus, per acre for the first 200 acres... 50.00 Plus, per acre over 200 acres... ~_,.vu 30.00 (2) With conditional use planned development... 2,800.$0 3,000.00 Plus, per acre for the first 200 acres... 60.00 Plus, per acre over 200 acres... 20.00 (3) No applicant for a zoning reclassification for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone] ~ The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Conditional uses ,~,~, ~,~,~,,, Manufactured homes, ,,,,,o,,~ .,.,.,~o. a. New... 550.00 b. Renewal... 250.00 (~2.2.2D Family day care homes...250.00 270.00 (43_) Planned development: a. Without zoning reclassification... 2,500.00 2,700.00 Plus, per acre... ',.,.,,,,' "~' 20.00 1923:56383.1 2/28/02 3:01 PM 3 (c) b. With zoning reclassification 2,800.00 3~000.00 Plus, per acre for the first 200 acres... 60.00 Plus, per acre over 200 acres... 20.00 Amend condition of planned development to include a condition of a textual statement, per first two conditions.., t,6¢,G.G$1,700.00 Each additional condition thereafter...-,,,,,.,,,, ~'''' "" 430.00 (.54) All others... 1,250.00 1,300.00 Plus, per acre... 30.00 (65) No applicant for a conditional use or planned development for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.2 2 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Amend condition of zoning, other than condition of planned development: (1) Per first two conditions... 1,600.O0 1,700.00 Each additional condition thereatter...-,,,,,.,,,~'~'" "" 430.00 (2) No applicant seeking to amend a condition of zoning for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone? 3 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. 1923:56383.1 2/28/02 3:01 PM 4 Special exceptions... 1,250.00 Plus, per acre...30.00 Variances, setback... 250.00 Variances, administrative... 250.00 Variances, all other... 600.00 Appeal to board of zoning appeals pursuant to section 19-21... 500.00 Sign permits: (1) Temporary signs, as permitted by article IV of the Development Standards Manual... 60.00 (2) All other signs for which building'permits are required... 120.00 130.00 (3) No business located within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee in order to obtain a sign permit. This exemption shall continue for the life of the Enterprise Zone.4 4 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Substantial accord determinations: (1) Planning commission heating... 1,700.00 1,800.00 (a) With accompanying zoning application... 550.00 590.00 (2) Administrative determination...,~,,,,. ,,,," t^ ,,,, 280.00 No applicant for substantial accord determination for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone? 1923:56383.1 2/28/02 3:01 PM 5 5 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Ok) Deferral requests by the applicant, per request: (1) Deferral of 40 or fewer days... 250,.00 270.00 (2) All other deferrals... 150.0,0 160.00 No applicant requesting a deferral shall be required to pay a fee for the deferral if he was not charged a fee for his application. This exemption shall continue for the life of the Enterprise Zone.6 6 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. (k!_) Modifications to development standards and requirements... -260r00 280.00 (Code 1978, § 21.1-17; Ord. of6-11-97, § 1; Ord. of 4-8-98, § 1; Ord. of 4-12-00, § 1; Ord. of 12-20-00, § 1) Sec. 19-279. Fees. ooo In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing as follows: (a) Site plan: (1) Original submittal, including up to two resubmittals... $950r00 $1,000.00 Plus, per acre... 60.00 (2) Third and subsequent resubmittals, per resubmittal... 325.00 350.00 (3) Adjustment to approved site plan, per submittal or resubmittal... 325.00 350.00 1923:56383.1 6 2/28/02 3:01 PM (b) (4) No business located within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay any of the fees described in subsections (a)(1) through (a)(3) above. This exemption shall continue for the life of the Enterprise Zone.1 ~ The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. (1) Schematic plan... 1,20,9.00 1,300.00 Plus, per acre for the first 50 acres... 50.00 Plus, per acre over 50 acres... ~.,.,~,, 30.00 (2) Amendment of approved schematic plan... 260.00 280.00 (c) Appeal of decision of director of planning... 260.00 280.00 (Code 1978, § 21.1-280; Ord. of 4-10-96, § 1; Ord. of6-11-97, § 1; Ord. of 4-8-98, § 1; Ord. of 4-12-00) (2) That this ordinance shall become effective immediately upon adoption. 1923:56383.1 7 2/28/02 3:01 PM E E E E E E 8 8 8 0 0 ~ 0 n' n~ n' Z 0 '0 c~ c~ 0 0 0 0 L- 0 o 0 0 0 ,_1 0 0 0 "0 (D ._ An Affiliate of Media General Advertising Affidavit (This is r~°t a bill. Please pay from invoice) P.O. Box 85333 Richmond, Virginia 23293~0001 (804) 649-6000 Account Num,-~ 04/1812002 Date Code Descri ptio n Ad ~341t g12fi(~2 121 TAKE N(3TICETAKF, NOTICF, THAT THE ROARD C~ 2_00 x 25.00 496 General Operations, inc. ATTACH Publisher of THE RICHMOND TIMES-DISPATCH This is to certi~ that the attached TAKE N©TIcF, TAKF. N©T~[Ct was published by Richmond NeWspapers, inc. in the CRY of Richmond, State of Virginia, on the f°llowing c~at~S: 04/11/2002 04/18/2002 The first insertion being given .... 04 1 Sworn to and subscribed before methis__ =kq= __ state of Virginia City of Richmond My commission expires Si HiS iS NOT A BILL. PLEASE PAY FROM iNVOiCE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: April 24, 2002 Item Number: 16.B. Subject: Public Hearing on Proposed Ordinance Amendments to Sections 17-11, 19-25, and 19-279 of the County Code Relating to Planning Fees as heard by the Planning Commission on April 16, 2002 County Administrator's Comments: County Administrator: Board Action Requested: Hold Public Hearing to Consider Attached Amendments to Proposed Fee Changes in the Planning Department Summary of Information: The Chesterfield Planning Commission held a public hearing on April 16, 2002 on the proposed development review fee increases in the attached ordinance. Staff is recommending increases in the fees charged for review of development applications. The proposed fee increases recover a greater proportion of the costs directly associated with development reviews. In FY2001, the Planning Department incurred costs of $1,305,800 directly associated with reviewing development applications. This figure does not include other planning functions or the costs incurred by other departments to perform development Rebecca T. Dickson Title: Director of Budqet and Manaqement Attachments: Yes [---] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: Summary of Information (cont.): reviews, estimated to be over $500,000. For the same fiscal year, the department collected $574,000 in development fee revenue, or approximately 44% of direct costs. Staff proposes the first phase of a three year phased-in fee increase to recover approximately 80% of the current costs associated with development reviews in FY2005. An evaluation will be made prior to making any recommendations for future years. Staff's recommendation also includes new fees for amending a condition of a special exception, each additional ordinance section for variance applications, and remanded zoning, conditional use, and conditional use planned development cases. The proposed ordinance change, a matrix comparing the proposal to the existing fees by category, and a comparison of the alternative proposals are attached. Attachment B AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 17-11, 19-25 AND 19-279 RELATING TO APPLICATION FEES FOR SUBDIVISION, ZONING, SITE PLAN AND OTHER PLANNING APPROVALS. BE IT .ORDAINED by the Board of Supervisors of Chesterfield County: That Sections 17-11, 19-25 and 19-279 of the Code qf the Coun~ of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 17-11. Fees. The fees for processing subdivisions by the county shall be payable upon submission of the plats to the county for tentative or final approval and shall be equal to the following: (a) Tentative subdivision approval, or resubmittal of an expired previously approved tentative: (1) Original submittal, including up to two resubmittals... $300.0,$ $310.00 Plus, per lot... 20.00 (2) Renewal of previously approved tentative, including up to two resubmittals in accordance with provisions of section 17-32... 50000 310.00 Plus, per lot... 20.00 (3) Third and subsequent submittal for (1) and (2), per submittal... 20,0.00 210.00 (4) Substitute to approved tentative, per submittal... 50.00 (5) Adjusted tentative £or previously approved tentative, including up to two resubmittals.." .... · .,,,,,.,,,, 310.00 Third and subsequent submittal, per submittal. . . ,.~,,.,,,, ..... 210.00 1923:56614.1 3/13/02 1:01 PM (b) (cO (ae_e_) Final check, amended and resubdivision plat review: · ___L J,__, _: __ review65000 (1) Final check plat subdivision plat and iiiifioi- auou~w*~ott · . · 680.00 (Only one base fee will be required for final check plats required to be submitted in multiple sections due to provisions of section 17:-_42.) Plus, per lot... 5.00 10.00 (2) Final check resubdivision plat review... 500.00 520.00 Plus, per lot.., o.~,,,~' "" 10.00 (3) Final check amended plat review... SOOvO0 310.00 Plus, per lot. . . o.,,,,~ "" 10.00 Minor subdivision plat review...310.00 Residential parcel subdivision, per parcel... 35.00 Parcel line modification review, per parcel... 25.00 Appeal of decision of director of planning. . . ,.~,,,.,,~, ..... 270.00 Onsite sewage disposal system soils analysis review, per lot/parcel... 155.00 Request by applicant to defer Planning Commission consideration of plat, per request (D 40 or fewer days... 250.00 2~ More than 40 days... 150.00 (Ord. of 2-21-01, § 1) State law reference(s)--Code of Virginia, § 15.2-2241. ooo Sec. 19-25. Fees. The following fees, which include the costs of hearings, advertisements and notices when required, shall be deposited simultaneously with the filing of the application: 1923:56614.1 2 3/13/02 1:01 PM (a) Co) Zoning reclassification: (1) Without conditional use planned development · .. ~,,,~,~,.~,~, :$2.400.00 Plus, per acre for the first 200 acres... 50.00 80.00 Plus, per acre over 200 acres... ~o.v~, 40.00 (2) With condition~ use pla~ed development... 2,80&~ 4,800.00 Plus, per a~e for the first 200 acres... ~.~ 80.00 Plus, per acre over 200 acres... ~.~ 40.00 (3) No app~c~t for a zo~g red~sificafion for ~y o~ce, co~mi~ or ~du~ use ~t~ ~ Eme~fise Zone desi~ated by the Co~onwe~th ofVir~a sh~l ~ requ~ed to pay a f~, prOdded the director ofpl~ng dete~nes that the request is in compli~ce ~th the comprehensive pl~. ~s exemption sh~ confnue for ~e life of~e Ente~fise Zone) ~ ~e fee exemption for the Jefferson Da~s ~ghway Ente~fi~ Zone e~kes on December 31, 2014. The fee exemption for ~e WMt~ Ente~fise Zone e~kes on De~mber 31, 2016. Conditio~ u~s ~d~,~'-' M~ufa~ed hom~~: a. Now... 550.00 b. Renew~... 250.00 F~ly ~y ~e hom~...250.00 1923:56614.1 3/13/02 1:01 PM (c) (43_) 0_4) Amend Planned development: a. Without zoning reclassification... 2,500.0,0 3,800.00 Plus, per acre... 15.00 40.00 b. With zoning reclassification... 2,,?,00.00 4,300.00 Plus, per acre for the first 200 acres...,,,,~".,,,.,"" 80.00 Plus, per acre over 200 acres... 20,.0,0 40.00 c. Amend condition of planned development to include a condition of a textual statement, per first two conditions... 1,60,0.00 2,400.00 Each additional condition thereafter... 400.0,0 600.00 All others... '~,~,,,,.,,,, ..... 1,900.00 Plus, per acre ....,~.,,,, 80.00 No applicant for a Conditional use or planned development for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.2 z The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31,2016. condition of zoning, other than condition of planned development: Per first two conditions... 1,600.00 2,400.00 Each additional condition thereafter... 40,0.00 600.00 1923:56614.1 3/13/02 1:01 PM (2) No applicant seeking to amend a condition of zoning for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone? ~ The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. ~ Special exceptions... 1,250.00 Plus, per acre...30.00 ~ Amead condition of special exception 1/~ Per first two conditions... 400.00 (2) Each condition thereafter... 100.00 (d~ Variances, setback, request to BZA... (1) Variance for first ordinance section varied from... 250.00 ~.~ Each additional ordinance section varied from... 150.00 (eg) Variances, administrative... ~ Variance for first ordinance section varied from... 250.00 /_~ Each additional ordinance section varied from... 150.00 (~_) Variances, all other... ~,,,,,.,,~, ~ f.D Variance for first ordinance section varied from... 600.00 (.2) Each additional ordinance section varied from... 150.00 (g~) Appeal to board of zoning appeals pursuant to section 19-21... 500.00 (hi) Sign permits: 1923:56614.1 5 3/13/02 1:01 PM Om_) (l) Temporary signs, as permitted by article IV of the Development Standards Manual .... ·.. ,.,,.,.,.,,., 70.00 (2) All other signs for which building permits are required... 120,.00 150.00 (3) No business located within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee in order to obtain a sign permit. This exemption shall continue for the life of the Enterprise Zonefi 4 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Substantial accord determinations: (1) Planning commission hearing... ],70,0,.00 2,600.00 (a) With accompanying zoning application... 550.00 850.00 (2) Administrative determination...~.,~,,." .... ,,,, 400.00 No applicant for substantial accord determination for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.5 ~ The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31,2016. Modifications to development standards and requirements.. 260.0,0 280.00 Deferra .l/.remand requests by the applicant, per request: Remand request to Planning Commi.q.qion... 50% ofori~nal case fcc (-1'2_) Deferral of 40 or fewer days... 25O.00 Rezoning, substantial accord, conditional use, CUPD or .special exception... 500.00 1923:56614.1 3/13/02 1:01 PM 6 ii_. Modification to development standards, variance or appeal decisions to the BZA... 250.00 (~3_) ~ Deferrals of more than 40 days... 150.00 Rezoning, substantial accord, conditional use, CUPD or special exception... 250.00 Modification to development standards, variance or appeal decisions to the BZA... 150.00 No applicant requesting a deferral shall be required to pay a fee for the deferral if he was not charged a fee for his application. This exemption shall continue for the life of the Enterprise Zone.6 6 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. (Code 1978, § 21.1-17; Ord. oft-11-97, § 1; Ord. of 4-8-98, § 1; Ord. of 4-12-00, § 1; Ord. of 12-20-00, § 1) 000 See. 19-279. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing as follows: (a) Site plan: (1) Original submittal, including up to two resubmittals... $950:00 $1,200.00 Plus, per acre... ,,,,.,,,~" "" 70.00 (2) Third and subsequent resubmittals, per resubmittal... 325.,00 400.00 (3) Adjustment to approved site plan, per submittal or resubmittal... 325.00 400.00 (4) No business located within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay any of the fees 1923:56614.1 7 3/13/02 1:01 PM described in subsections (a)(1) through (a)(3) above. This exemption shall continue for the life of the Enterprise Zone.~ ~ The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. (b) (1) Schematic plan... 1,2,9?,.C,~, .1,500.00 Plus, per acre for the first '50 acres... 50.80 60.00 Plus, per acre over 50' acres... ~,o.,,,, 30.00. (2) Amendment of approved schematic plan... 26?,.C,?, 320.00 (c) Appeal of decision of director of planning. . . ~,,,.~,,,"~'~' ~'^ 320.00 Request by applicant to defer Planning Commission consideration ofplan~ per request LD 40 or fewer days... 250.00 2/~ More than 40 days... 150.00 (Code 1978, § 21.1-280; Ord. of 4-10-96, § 1; Ord. of 6-11-97, § 1; Ord. of 4-8-98, § l; Ord. of 4-12-00) (2) That this ordinance shall become effective as of duly 1, 2002. 1923:56614.1 8 3/13/02 1:01 Phi ~ ~ 0 0 [2.[2. o o ~ d =0 0 0 &. E E E E E E fl. O. I1. 0.. I~. n n' tv' I~ Z Attachment D Comparison of Proposed Increases in Planning's Development Review Fees Staff Proposal Basis: To recover a greater proportion of the costs of development review from applicants. "Growth pay for growth" philosophy. · In FY2003, recovers a projected 58% of the Planning Department's current costs of development reviews. · Percentage increases for each type of review based on the direct costs associated with the specific type of review performed. · Would result in a projected 32% increase in · planning fee revenues in FY2003, compared with FY2001 actual revenues. · Additional cost recovery increases would be · proposed to be phased in over 3 years (would be subject to Board review and approval each year). · Implements new fees for expenses not currently recovered such as: · Amending a condition of a special exception · Each additional ordinance section for variance applications · Remanded rezoning, conditional use, and conditional use planned development · Keeps the current fees for manufactured · homes, special exceptions, variances, family day care, and residential parcel subdivisions and parcel line modifications to lessen the impact on individual property owners. Planning Commission Proposal Basis: An across the board increase to maintain the current percentage of costs borne by applicants. · In FY2003, recovers a projected 47% of the Planning Department's current costs of development reviews. · Increases most current fees approximately 7% through an across the board 7% increase. Would result in a projected 8% increase in planning fee revenues in FY2003, compared with FY2001 actual revenues. Effective in FY2003 only. Does not include new fees. Keeps the current fees for manufactured homes, special exceptions, and variances to lessen the impact on individual property owners. Examples of Fee Increases- FY2003 Application Example Current Fee County Staff Planning Commission Proposal Proposal Rezoning (Straight Commercial) $2,100 $3,200 $2,200 For 10 Acres Conditional Use Permit For 10 $1,550 $2,700 $1,600 Acres Site Plan For 5 Acres $1,250 $1,550 $1,300 Tentative Subdivision For 50 Lots $1,300 $1,310 $1,320 Final Check Subdivision For 50 $900 $1,180 $1,200 Lots Certain Variance $600 $600 $600 Certain Deferral Request $250 $500 $270 An Affiliate of Media Genera~ Advertising Affidavit (This is not a ball. Please pay from invoice) ©ARD OF ST ~PF, RVI~qORS P.O. Box 85333 Richmond, Virginia 23293~0001 (804) 649-6000 IAccount Num,~ O4.H R/?O02 VA 23~32-0040 [~ate co.e D~so ........ Ad--siz. -T'-';tal cost (~4/1R/2(/(t7 121 TAKF NOTICETAKR NOTICE THAT THE ROARD O ZOO x 25.00 496 0() Publisher of ATTACH THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NC)TICF, TAKF~ Was published bY RiChmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 04/11/2002 04/18/2002 The first insertion being given .... 04/1 ]/200? Sworn to and subscribed before me this %~%- O' c State of Virginia City of Richmond My CommissiOn expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 5 Meetin~l Date: Subiect: April 24, 2002 Item Number: 16. c. Hold a Public Hearing to Revise FY02 School Capital Improvement Appropriations County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to hold a public hearing to increase estimated revenue and appropriations in the School Capital Improvements fund in the amount of $2,629,593. Summary of Information: The bond referendum, overwhelmingly approved on November 5, 1996, yielded $174,799,000 for new schools, renovations, and technology and will benefit every school in the county. In addition, $31,310,000 was committed over this six-year period from the CIP Reserve. Projects approved in the bond referendum with current appropriations are included in the following CIP analysis. An increase to estimated revenues is needed from the following sources: an additional transfer of $25,000 from the Reserve for School Capital Improvements; a transfer of $1,777,686 from the Governor's Technology Grant; and a transfer of $812,700 from School Food Service funds. In addition, there is a need to increase estimated interest earnings and increase the transfer to School Operating appropriation by $14,207 to cover the arbitrage rebate on the 1997 GO bonds. The total increase to the School CIP will be $2,629,593. Preparer~~ Billy .~annaday, Jr., Attachments: ~-~ Yes No Title: Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 5 Evaluatlon/Analysis CURRENT STATUS Attachment A-1 is a financial schedule delineating the current status (as of January 31, 2002) of the School CIP projects. This schedule includes the beginning budget by project including the appropriation for the January 2002 bond sale, the current budget including changes by project this year, and the revised needs budget resulting in a surplus or deficit. The schedule also provides the project status (new, open, complete, to be closed June 30, 2001, or delayed) for the current period. The current status reported for this quarter is as of January 31 and reflects a balanced program. Recommended revisions for year-end are discussed below and are included in Attachment A-2. II. RECOMMENDED REVISIONS New Matoaca High School - Additional funds are needed to cover the final costs identified for technology at this location. This school is the Technology Specialty Center for the School system and there is a need to purchase additional computers for this purpose. A transfer of $1,374,263 of State construction funds from the Chesterfield Technical Center project will bring the total budget for the New Matoaca High School to $48,588,801 and will provide the needed funds to complete this project. Bailey Bridge Middle School Renovations - Miscellaneous costs including building permits, advertising and construction management costs require an additional appropriation to this project of $25,000. The balance in the School Reserve for Capital Improvements account is $56,286.76 and use of $25,000 would leave a balance of $31,286.76 in this account. Clover Hill High Renovations - School Board staff has determined there is a need to study potential renovations to Clover Hill High School; however, it is in the best interest of the school system to conduct a feasibility study prior to making any decisions. The estimated cost of this study is $35,000 and Reserve for School Capital Improvements can be transferred from the Thomas Dale Renovation project to cover these costs. Meadowbrook High Renovations - Additional funds are required due to technology needs identified for this project. A transfer of $724,274 of CIP Reserve funds from Thomas Dale as well as $157,226 of State construction funds from the Chesterfield Technical Center project will provide the funds needed to complete this project. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 5 Thomas Dale High Renovations - This project is close to completion and a portion of the available funds ($759,274) need to be transferred to the Meadowbrook High project to cover additional costs associated with technology ($724,274) and to the Clover Hill High Renovation project for a feasibility study ($35,000). Monacan High Specialty Center - This project is complete and has been closed out at June 30, 2001. There is a balance of proffered funds in the amount of $335,253 available in this project and these funds need to be transferred to the Monacan High Field House project at this time. Monacan High Field House - Proffered funds of $335,253 are currently available in the Monacan High Specialty Center completed project. These funds along with the transfer of $417,686 of proffered funds from the James River Governor's Technology project will provide the majority of the funding needed for this new project. Chesterfield Technical Center - The FY02 State construction funds in the amount of $1,531,489 were budgeted in this project; however, this project has been placed on hold and these funds are needed to provide funding needs at the New Matoaca High project as well as the Meadowbrook High Renovations project. Governor's Technology Projects include James River High, Midlothian High, Monacan High, and Chesterfield Community High. The James River High project needs increased funding of $110,000 to cover needs at this location. In addition, proffered funds of $417,686 need to be transferred to cover needs at the Monacan High Field House project and technology funds are needed in the James River project to replace the proffered funds. Midlothian High, Monacan High and Chesterfield Community High technology projects need to be funded to provide the capability of on-line testing at these locations. The estimated cost for these projects is $500,000 each for Midlothian and Monacan and $250,000 for Chesterfield Community High. Total technology needs described here of $1,777,686 are available in the Governor's Technology Initiative grants; therefore, the funds need to be transferred from the School Grants Fund to these projects. Food Service Projects - A total of $812,700 is needed in the School CIP fund for various School Food Service projects. School Food Services has identified the need to transfer funds of $524,700 from the Federal Food Service Fund to the School CIP Fund. Funds are available within the current Federal Food Service Fund to cover the needs described in the chart below. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pa§e 4 of Location Grange Hall Elementary Bellwood Elementary Bon Air Elementary J. A. Chalkley Elementary Crestwood Elementary Project A. M. Davis Elementary Kitchen Renovation Walk-in freezer Walk-in freezer Kitchen Renovation Estimated Cost $425,000 67,500 28,600 (140,000) Walk-in freezer 26,000 C. E. Curtis Elementary Walk-in freezer 34,700 Walk-in freezer 35,100 Walk-in freezer Walk-in freezer Walk-in freezer Kitchen Renovations F. C. Elementary W. W. Gordon Elementary Harrowgate Elementary J. G. Heninq Elementary J. B. Watkins Elementary Walk-in freezer 30,100 33,300 32,100 (165,000) 34,800 Manchester Middle Walk-in freezer 33,500 Midlothian Middle Walk-in freezer 31,500 Robious Middle Dining Room (additional) Dining Room (architect) Salem Middle 7,500 10,000 Total Non-Federal project $524,700 The non-federal Food Service fund needs to transfer $288,000 to cover high school food service capital projects. Funds are available within the current Federal Food Service appropriation to cover the needs described here. Location Project Estimated Cost L. C. Bird High James River High Clover Hill High Thomas Dale High Dining Room Renovation Dining Room Renovations Dining Room Renovations Dining Room Renovations $(132,000) 55,000 215,000 150,000 Total Federal Food Service $288,000 Arbitrage Rebate on 1997 General Obligation (GO) bonds - Chesterfield has received the arbitrage rebate calculation on the 1997 GO bonds. The School Board's hares is $77,258. There is $63,051 of appropriation available to cover a portion of this; however, an additional appropriation of $14,207 is needed to cover the full calculation. III. IMPACT OF THE RECOMMENDED REVISIONS Attachment A-3 reflects the revised status of the current CIP projects following approval of the revisions requested above. All projects are balanced if funding and appropriation revisions are approved as requested in this memorandum. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 5 Meeting Date: Anril 24. 2002 Number Bud.qet and Management Comments: This School Board request is to hold a public hearing to consider the increase in school capital projects totaling $2,629,593. The majority of this funding ($2,615,386) is a transfer from current available sources as described in the detail of the agenda item. However, technically this action does create an increase in the school capital projects budget; and therefore, will require an additional appropriation for record keeping purposes. Also requested is an appropriation of $14,207 in 1997 bond interest earnings in order to cover a required arbitrage rebate payment in the amount of $77,258. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL CIP PROJECT REPORT CURRENT STATUS (as of January 31, 2002) New Facilities Spring Run Elementary New Matoaca High School Thomas R. Fulghum Center Total New Facilities Beginning Current Revised Needs Surplus FY02 Budaet Budaet Budaet (Deficit) 11,789,948 11,789,948 11,789,948 0 43,012,040 47,214,538 48,588,801 (1,374,263) 2.798.015 2.798.015 2.798.015 0 57,600,003 61,802,501 63,176,764 (1,374,263) Renovations J A Chalkley Renovations 7,094,428 C. E. Curtis Elem Renov/Cafe & Gym 4,000,000 Grange Hall Elem Renovations 4,000,000 J G Hening Renovations 3,000,000 Bailey Bddge Middle School 0 Chester Middle Renovations 10,625,341 Clover Hill High Renovations 0 Manchester HS Renovations 295,220 Meadowbrook HS Renovations 36,240,656 Monacan HS Field House 0 Monacan HS Specialty Center 1,312,225 Thomas Dale High Renovations 33,414,866 Technical Center Renovations 3,730,574 Total Renovations 103,713,309 7,094,428 7,094,428 0 4,036,000 4,036,000 0 4,417,625 4,417,625 0 3,000,000 3,000,000 0 384,000 409,000 (25,000) 10,625,341 10,625,341 0 0 35,000 (35,000) 36,243,739 37,125,239 (881,500) 0 752,939 (752,939) 1,312,225 976,972 335,253 33,414,866 32,655,592 759,274 6,016,689 4,485,200 1,531,489 106,840,132 105,908,555 931,577 Food Service Projects; Bellwood FS Renovations 125,000 Bon Air FS Renovations 0 Chalkley FS Renovations 140,000 Crestwood FS Renovations 0 Curtis FS Renovations 0 Davis FS Renvoations 0 F C Elem FS Renovations 0 Gordon Elem FS Renovations 0 Grange Hall Elem FS Renovations 0 Harrowgate FS Renovations 150,000 Hening FS Renovations 165,000 Watkins FS Renvoations 0 Bailey Bddge MS FS Renovations 165,000 Falling Creek Middle FS Renovations 50,000 Manchester Middle FS Renovations 0 Midlothian Middle FS Renovations 0 Robious Middle FS Renovations 125,000 Salem Middle FS Renovations 0 L C Bird HS FS Renovations 165,000 Clover Hill HS FS Renovations 0 James River HS FS Renovations 0 Midlothian HS FS Renovations 175,000 Thomas Dale HS FS Renovations 95,000 Total Food Service Projects 1,355,000 79,000 146,500 (67,500) 0 28,600 (28,600) 140,000 0 140,000 0 26,00O (26,000) 0 34,700 (34,700) 0 35,100 (35,100) 0 30,100 (30,100) 0 33,300 (33,300) 0 425,000 (425,000) 115,000 147,100 (32,100) 165,000 0 165,000 0 34,80O (34,600) 165,000 165,000 0 71,000 71,000 0 0 33,500 (33,500) 0 31,500 (31,500) 185,000 192,500 (7,500) 0 10,000 (10,000) 165,000 33,000 132,000 0 215,000 (215,000) 0 55,000 (55,000) 175,000 175,000 0 95,000 245,000 (150,000) 1,355,000 2,167,700 (812,700) Supervision/Debt/other Supervision & Contingency 7,816,223 Financial/Human Resources System 120,000 School Cl P Debt Transfer 11,793,338 School Maintenance 9,840,409 JRHS Gov Technology 437,686 Midlothian HS Gov Technology 0 Monacan HS Gov Technology 0 Chesterf'~ld Community HS Technology 0 Technology Infrastructure & Equipment 19,482,414 Total Supervision/Debt/Other 49,490,070 TOTAL ALL SCHOOL ClP PROJECTS $212,158,382 7,816,223 7,816,223 0 120,000 120,000 0 11,793,338 11,793,338 0 9,386,784 9,386,784 0 578,786 688,786 (110,000) 0 5oo,ooo (5oo,o0o) o 5oo,ooo (5oo,ooo) 0 250,000 (250,000) 19,492,168 19,492,168 0 49,187,299 50,547,299 (1,360,000) $219,184,932 $221,800,318 ($2,615,386) Attachment A-1 Status Closed 6/30/0 In progress Closed 8/30/0 In progress In progress In progress New project New project In progress New project Delayed In progress New project Closed 6/30/0 In progress Delayed In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress In progress Complete In progress In progress In progress New project New project New project In progress New Facilities Spring Run Elementary New Matoaca High School Thomas R. Fulghum Center Total New Facilities Renovations J A Chalkley Renovations C. E. Curtis Elem Renov/Cafe & Gym Grange Hall Elem Renovations J G Hening Renovations Bailey Bridge Middle School Chester Middle Renovations Clover Hill High Renovations Manchester HS Renovations Meadowbrook HS Renovations Monacan HS Field House Monacan HS Specialty Center Thomas Dale High Renovations Technical Center Renovations Total Renovations Food Service Projects; Bellwood FS Renovations Bon Air FS Renovations Chalkley FS Renovations Crestwood FS Renovations Curtis FS Renovations Davis FS Renvoations F C Elem FS Renovations Gordon Elem FS Renovations Grange Hail Elem FS Renovations Harrowgate FS Renovations Hening FS Renovations Welkins FS Renvoations Bailey Bridge MS FS Renovations Falling Creek Middle FS Renovations Manchester Middle FS Renovations Midlothian Middle FS Renovations Robious Middle FS Renovations Salem Middle FS Renovations L C Bird HS FS Renovations Clover Hill HS FS Renovations James River HS FS Renovations Midlothian HS FS Renovations Thomas Dale HS FS Renovations Total Food Service Projects Supervision/DebtJOther Supervision & Contingency Financial/Human Resources System School ClP Debt Transfer School Maintenance JRHS Gov Technology Midlothian HS Gov Technology Monacan HS Gov Technology Chesterfield Community HS Technology Technology Infrastructure & Equipment Total Supervision/Debt/Other TOTAL ALL SCHOOL CIP PROJECTS CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL CIP PROJECT REPORT RECOMMENDED REVISIONS 1996 GO 1996 GO ClP State Gov Bonds Interest Reserve Tech & ClP 0 0 0 1,374,263 1,374,263 County Proffers 25,000 35,000 724,274 157,226 (759,274) (1,531,489) 0 25,000 (1,374,263) 752,939 (335,253) 417,686 0 527,686 500,000 500,000 250,000 1,777,686 $1,777,686 (417,686) (417,686) $0 Food Service Transfer 0 67,500 28,600 (140,000) 26,000 34,700 35,100 3o,100 33,300 425,000 32,100 (165,000) o 0 33,500 31,500 7,500 10,000 (132,00o) 215,000 55,000 0 150,000 812,700 $812,700 Attachment A-2 Total Revisions 0 1,374,263 0 1,374,263 0 0 0 0 25,000 0 35,000 0 881,500 752,939 (335,253) (759,274) (1,531,489) (931,577) 67,500 28,600 (140,000) 34,700 35,100 30,100 33,300 425,000 32,100 (165,000) 0 0 31,500 7,500 10,000 (132,000) 215,000 55,000 0 150,000 812,700 0 0 0 0 110,000 500,000 500,000 250,000 0 1,360,000 $2,615,386 New Facilities Spring Run Elementary New Matoaca High School Thomas R. Fulghum Center Total New Facilities Renovations J A Chalkley Renovations C. E. Curtis Elem Renov/Cafe & Gym Grange Hall Elem Renovations J G Hening Renovations Bailey Bridge Middle School Chester Middle Renovations Clover Hill High Renovations Manchester HS Renovations Meadowbrook HS Renovations Monacan HS Field House Monacan HS Specialty Center Thomas Dale High Renovations Technical Center Renovations Total Renovations Food Service Proiects: Bellwood FS Renovations Bon Air FS Renovations Chalkley FS Renovations Crestwood FS Renovations Curtis FS Renovations Davis FS Renvoations F C Elem FS Renovations Gordon Elem FS Renovations Grange Hall Elem FS Renovations Harrowgate FS Renovations Hening FS Renovations Watkins FS Renvcations Bailey Bridge MS FS Renovations Falling Creek Middle FS Renovations Manchester Middle FS Renovations Midlothian Middle FS Renovations Robious Middle FS Renovations Salem Middle FS Renovations L C Bird HS FS Renovations Clover Hill HS FS Renovations James River HS FS Renovations Midlothian HS FS Renovations Thomas Dale HS FS Renovations Total Food Service Projects SUpervision/Debt/Other Supervision & Contingency Financial/Human Resources System School CIP Debt Transfer School Maintenance JRHS Gov Technology Midlothian HS Gov Technology Monacan HS Gov Technology Chesterfield Community HS Technology Technology Infrastructure & Equipment Total Supervision/Debt/Other TOTAL ALL SCHOOL ClP PROJECTS Attachment A-3 CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL ClP PROJECT REPORT EFFECT OF RECOMMENDED REVISIONS Revised Budget Surplus wlAdiustments (Deficit) 11,789,948 48,588,801 2,798,015 63,176,764 7,094,428 0 4,036,000 0 4,417,625 0 3,000,000 0 409,000 0 10,625,341 0 35,000 0 295,220 0 37,125,239 0 752,939 0 976,972 0 32,655,592 0 4,485,200 0 105,908,555 0 146,500 28,600 0 26,000 34,700 35,100 30,100 33,300 425,000 147,100 0 34,800 165,000 71,000 33,500 31,500 192,500 10,050 33,000 215,000 55,000 175,000 2,167,700 7,816,223 120,000 11,793,338 9,386,784 688,786 500,000 500,000 250,000 19,492,168 $221,800,318 $0 An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) P.O. ibex 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Account Num. ] 220g06 - Date"- 04/17/200~ Date Code Description Ad Size Tota~ Cost C~411'712fff~2 121 TAKF, NC)TICF, TAKF, NOTICE THAT THE ROAR1F) O 2.00 x 19.00 ATTACH HERE Media General Operations, Inc. Publisher of THE RICHMON ID TIMES-DISPATCH This is to certify that the attached TAKE N©T[CETAKE was pubibhed by Richmond Newspapers, ]nc. in the City of Richmond, State of Virginia, on the fo]iOw]ngl dates: 04/17/2002 The first insertion being given .... 04/i 7/2002 SWorn to and subscribed ~fOre su state of Virgi nia THANK YOu CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 24, 2002 Item Number: 16 .D. Subiect: PUBLIC HEARING: Consider the Leasing of County Property at the Robious Water Tank County Administrator: Board Action Requested: Approve the leasing of County property at the Robious Water Tank to Voicestream, GSM, II. Summary of Information: On January 9, 2002 the Board of Supervisors approved the leasing of County property at the Robious Water Tank to Sprintcom, NTELOS, Triton, PCS and NEXTEL. By letter dated March 4, 2002, NEXTEL withdrew its request to locate its communications equipment at the site. Voicestream had also requested space on the water tank and has agreed to all previously imposed terms and conditions. The lease will be for five years with three 5-year renewal terms. Approval is recommended. District: Midlothian Preparer: ~-~ '/-J. ~'"" Title: John W. Harmon Attachments: [--~ Yes No Right of Way Manager An Affiliate of I~edia Ge~erS Advertisi~t9 Affidavit (This ks not a bill,, Please pay from RliiHT { ~:;' WAY DFPT P, O~ Box 85333 Richmor~d Vkgiaia 23293~08q {804} 549-6088 [Accouat Nu~_J (}41 t 7/2f}(}? Date Code 04/1 Ad Size ATTACH HERE ~vledia Generat Operatio~s, Inc. Publisher of THE RICHt~OND Ti}dES-DISPATCH This is to ce~i~t that the a~acbed WA K t; '~;eTI(tTH AT 074 A P~ State ~f VkCnia, o~ the fol}~t~ dates: 04/I7/2002 C *: swf~n to and subscribed ~fore 04/17/2002 THIS IS NOT ,A gILL. PLEASE PAY FROt~{ INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 24, 2002 Item Number: Sub!ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County_ Administrator's Comments: County Administrator: Board Action Reauested: Summary of Information: Motion of adjournment and notice of next scheduled meeting to be held on May 22, 2002 at 4:00 p.m. Preparer: ~ H. Elko- Attachments: ~ Yes Title: NO Clerk to the Board