01-25-1978 Minutes CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
MINUTES
JANUARY 25, 1978
~upervisors in Attendance:
Staff in Attendance:
.Mr. E. Merlin O'Neill, Sr., Chairman
Mrs. Joan Girone, Vice-Chairman
Mr. J. Ruffin Apoerson
Mr. C, L, Bookman
Mr. R. Garland Dodd
Nicholas M. Meiszer, Co. Admin.
_Mr. Stanley Balderson, Acting Director,
Connunity Development
Mrs, Joan Dolezal, Secretary
Mr. Robert George, Chief Probation Off,
Mr. Bruce Kimble, Asst. Co. Attorney
Mr. Steve Micas, County Attorney
..Mr. Robert Painter. Director of Utilitie~
Chief Joseph Pittman, Police Dept.
Mr. Willis Pope, Right-of-Way Engineer
Mr. Lane Rsmsey, Budget Director
Mr. David Welchons, Asst. Dir., Utilitie:
It is here noted that the meetin~ scheduled for January 19. 1978, was cancelled
due to a lack of a quorum
!{rs. Girone called the meeting to order at the Chesterfield
County Courthouse at 9:00 a.m. (EST) in the absence of the Chairman.
~r. Apperson gave the invocation.
Dn motion of Mr. Bookman, seconded by Mr. Dodd, the minutes
)f January 11, 1978, were approved as amended.
7ore: Unanimous
Mr. Meiszer asked the Board if they had any objections to the
minutes of the meetings as presented being bound in another
minute book rather than having the secretarial staff retype them
in the current minute book, The Board indicated approval of
the change as long as they were bound in a permanent book and
there were no legal reasons why this could not be done.
Hr. Micas stated he would discuss the matter with ~{r. Meiszer
after reviewing the relevant state law.
.~r. Painter stated he had received a request from Mr. and Mrs.
L. D. Cripe, 7921 Surre~4ood Drive, Surreywood Subdivision, for
~eimbursement of cost of damages due to sewage back-up in their
~asement. Mr. Bookman stated he had investigated this situation
and the main line below the service line had been sheared which
~llowed roots to block the line, etc. which caused this back-up.
~e added Mr. and Mrs. Cripe were resuesting reimbursement in
;he amount of $4,776.33 which did no~ represent everything that
Was damaged but felt this amount would be fair to themselves as
~ell as the County. Mr. Micas stated there had been no evidence
Ipresented indicating that COunty personnel were at fault and that
the County is protected by sovereign immunity and for those reasons
.~econ~mnded denial.. ?~. Dodd expressed his concern a~bout replacement value, etc
Ln cases such as this. ~{r. I'~[cas stated the County would be protected by
ty then as it could be now. ~{r. Bookman stated he felt a
obligation and it was on his motion, seconded by
Apperson, resolved that Mr. and Mrs. L. D. Crioe be
sed $4,776.33 for the cost of damages due to a
in their basement.
: Unanimous
78-15
Mr. William Moseley of Moseley-Hening Associates, architects
for the Juvenile and Domestic Relations Court and Probation
Building, presented the Board with bid tabulations for the
above mentioned construction project. He stated they received
13 bids and were recommending the low bid in the amount of
$698,800, which includes the base bid and alternate no. 1. He
added further that all bids have been under the estimates,
the building with the alternate is less than originally expected
the alternate consists of 698 sq, ft,, etc,
After further discussion of the matter, it was on motion of
Mr. Bookman, seconded by Mr. Apperson, resolved that the low
bid of Silas S. Kea and Sons Co. be approved in the amount of
$698,800, which price includes base bid and alternate #1, for
the construction of the Juvenile and Domestic Relations Court
and Probation Building.
Vote: Unanimous
Mr. Meiszer stated that ~Ir. Ralph Carper of the Building
Inspector's Office would be the County's project coordinator
for any construction projects for the County, reviewing requests
for payment, inspections, etc. He added if ~r. Carper had
technical questions he would consult Mr. Cloer and if he had
administrative questions he would contact Mr, Meiszer~
2. I.
Mr. Painter deleted discussion of the draft of the water agree-
ment with Allied Chemical Corporation and Philio Morris Corpora-
tion. ' ' ~
2. II.
On motion of Mr, Dodd, seconded by Mr Apperson, the Board
increased encumbrances for Project W75-25CD in the amount of
$2,828,70 for the relocation of the water line on Willis Road
in conjunction with the 1-95 widening,
Vote: Unanimous
2. III.
The Board excused Mr', Bookman from the~meeting.
On motion of Mr, Apperson, seconded by Mr. Dodd, the following
Sewer Contract was approved:
S77-22CD/1
Developer:
Contractor:
County Cost:
County Cost:
Route 60-Robious Road $110,091,55
O. S, Hastings, Jr, and Jean C,
Hastings (his wife), C. L.
Bookman, Sr, and June P,
Bookman (his wife)
Watts Contractors, Inc.
$9,312,69 - Cash refund - Code: 380-77000-8070
$88,676.01 - Through Connection~Code:573-11781-8071
Vote: Unanimous
Mr. Bookman returned to the meeting.
On motion of Mr. Apperson, seconded by ~Mr. Dodd, it was reSolved that
Change Order No. 1 for Contract 7032-5, Proctor's Creek Sewage
Treatment Plant be approved in the amount of $13,469.28, which
amount represents various deletions and additions normally
expected in construction, at the request of the contractor,
Rahman Construction Corporation and Rouse International.
Vote: Unanimous
78-16
2. V.
On motion of Mrs. Girone, seconded by Mr, Dodd, the Board approved
the request from American Heritage Land Company, develooers of
Heritage Commons, to modify Contract S77-38CD to orovide for
off-site refunds from connection fees in the amount of $22,223,18,
Code: 573-11781-8071.
Vote: Unanimous
On motion of Mr, Apperson, seconded by Mr. Dodd, Central Accounting
was authorized to adjust encumbered sewer funds for Capital
Project s:
1. 7032-23B
Johnson Creek Pump Station
Release of encumbered funds:
$15,095.60 from 380-73000-2340 to 377-00000-0000
898.19 from 380-73000-2290 to 377-00000-0000
2. S76-2T
Deerfield Collectors
Increase encumbered funds -
Additional Engineering $799.29 from 377-34325-0380
to 380-72000-2290
3, S76-2T-1
Deerfield Pump Station
Increase encumbered funds -
Additional Engineering $118.93 from 377-34325-0380
to 380-72000-2290
and further appropriated the following amounts for engineering:
1. S77-22CD
Sewer to Route 60-Robious Road Area
$6,637.81 from 573-32324-0380 to 380-77000-2290
(Funds for this project have been deposited by the
developers)
2. 7032-25
Falling Creek Sewage Treatment Plant Expansion
$574,770.00 from 573-34324-0380 to 380-74000-2290
(EPA will reimburse the County for 75% of the engineering
cost)
Vote: Unanimous
2. VIII.
On motion of Mrs. Girone, seconded by Mr. Dodd, the County
Attorney was authorized to institute condemnation proceedings
against the property owners listed below if the amount as set
opposite their names is not accepted. Be it further resolved
that the County Administrator notify the said property owners
by registered mail of the intention of the County to enter'upon
and take the property which is to be the subject of said condemna-
tion proceedings. An emergency existing, this resolution shall be
and it hereby is declared in full force and effect immediately
upon passage. This resolution is~.subject to the property owner
agreeing to pay for the cost of condemnation.
Wesley C. & Annie F. Stigall
$350.00
Old Buckingham
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mr. Apperson, the County
Administrator was authorized to sign a deed from First Federal
Service Corporation for a 30 foot right-of-way from the center linc
of Ecoff Street, accepting same on behalf of ~he County,
Vote: Unanimous
2. X.
On motion of Mrs. Girone, seconded by Mr. Apperson, the Chairman
and County Administrator were authorized to execute an agreement
78-17
2, XII.
3. A.
~ith Douglass K. Woolfolk, James R. and Patricia W, Fitzpatrick
and the County which agreement allocates responsibility for the
iconstruction of a water line along Castlebridge Road in Salisbury
Subdivision,
7ote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Dodd, the County
Administrator was authorized to accept a deed of dedication from
Lawrence R, and Lynn G. Belcher for a 50 foot road right-of-way
on the west side of Graves Road on behalf of the County.
Vote: Unanimous
Mr. Painter presented a list of developer contracts which had
been executed by the County Administrator.
Hr. Apperson inquired how the Right-of-Way Department determined
if a bonafide offer has been made prior to condemnation proceedings
requested by a developer. Mr. Pope stated they are sent copies
~f letters, at meetings, etc.
Hr. Dodd inquired what the status was of the Drewry's Bluff bid.
Hr. Welchons stated that HUD had just audited some of the projects
for the County and he had waited to see if the Utilities Department
had been following all requirements before starting this project.
Re added it would be started immediately and added there may be
~ possibility of adding more homes at an additional cost of ~,
~bout $15,000. Mr, Dodd asked that this be investigated and
~rought back to the Board for consideration,
]n motion of Mr. ADoerson, seconded by Mr. Bookman, the Board
transferred $13,477-from Planned Budget Expense account
111-31400-9991 Contingencies to the General Services and Purchasing
budgets to reflect new budgets as follows:
Seneral Services
~ccount Number
111-01300-1020
111-01300-1040
111-01300-1090
111-01300-2060
[11-01300-2110
[11-01300-2150
[11-01300-2170
[11-01300-2180
[11-01300-2200
111-01300-2210
111-01300-3120
111-01300-3190
111-01300-4030
111-01300-4050
Purchasing
kccount Number
[11-01900-1020
[11-01900-1090
111-01900-1091
111-01900-2000
11-01900-2060
11-01900-2141
11-01900-2150
[11-01900-2170
Descriptio_n
Director
Assistant Director
Clerical
Dues & Subscriptions
Auto Insurance
Repairs & Maintenance
Te%ephone
Postage
Travel
Tuition
Vehicle Operation
Office Supplies
Furniture & Fixtures
Office Equipment
Descriptio_n
Director
Clerical
Buyers
Advertising
Dues & Subscriptions
}fachine Rental
Repairs & Maintenance
Telephone
.A~nount
$26,090
8,950
28,770
750
170
490
2,420
1,700
630
300
850
1,650
1,500
1,050
$75,320
Amount
$16,100
23,770
47,130
2,400
260
2,100
490
2,120
78-18
3, B.
3. B.
4. A.
4. B.
4. C.
4. D.
5. a.
?ur cha sing ( con t inue d)
Account Number
111-01900-2180
111-01900-2200
111-01900-2210
111-01900-3190
111-01900-4030
111-01900-4050
Vote: Unanimous
Description
Postage
Travel
Tuition
Office Supplies
Furniture and Fixtures
Office Equipment
Amount
$ 3 ,'690
2O0
200
2,870
8,805
430
$i10 i5 6 5
On motion of Mr, Apperson, seconded by Mr. Bookman,' the Board
increased Planned Budget Revenue account 141-00000-7424, Indo-
Chinese Program by $10,860 and increased Planned Budget Expense'
accounts as follows:
141-21200-1354
141-21200-3050
Teachers $10,360
Supplies 500
$10.860
Vote: Unanimous
On motion of Mrs. Girone, seconded by ~{r. Apperson, the Board
deferred consideration of the expenditure of $8~600 for stadium
seats until February 8th to allow the County Administrator to
ascertain the need for these improvements.
Vote: Unanimous
It was generally agreed to defer the appointments to the Mental
Health and Mental Retardation~Services Board,
On motion of Mr. Apperson, seconded by Mr. Bookman, Mr. C, L.
Bookman was appointed to the Richmond Regional Planning District
Commission as an elected official and Mr. R. Garland Dodd
was appointed to the Commission as a representative from the
Chesterfield County Planning Commission effective January 1, 1978.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, ~fr. Nicholas
M. Meiszer was appointed as Mr. J. Ruffin AoDerson's alternate
and Mr, Stanley Balderson was appointed as M~. C. L. Bookman's
alternate effective January 1, 1978, to the Richmond Regional
Planning District Commission.
: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the Circuit
Court Judges were respectfully reouested to appoint
Mr. J. L. Longest, Mr, William C. Lindsay, Jr., Mr. Ernest F.
Bush, Mr. John R, Robertson and Mrs. Lorraine E, Weitzel to
the Board of Equalization of Real Estate Assessments for a
of one year.
: Unanimous
It was generally agreed to defer the appointment to the~Personnel
Board.
motion of Mr. Bookman, seconded by ~fr. Apperson, Mr. Edward
s was appointed Director of Purchasing at a salary of
78-19
$16,440 effective January 15, 1978.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Dodd, the Board
appointed Mr. Phillip Hester as Director of Recreation~and
Parks at a ~alary of $20,856 effective March 1, 1978,
Ivote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the
following organizations were granted permission to conduct
bingo games and/or raffles until December 31, 1978.
1, Shenandoah Community Association
2. Clover Hill High.'.,School Keynotes
3, Meadowbrook High School Athletic Association
Vote: Unanimous
Mr. Meiszer stated he.had met with Mr. Micas and the Auditors
of the Sirloin Restaurant and they had agreed to modifications
of the lease the restaurant has with the County, He added
the lease was not prepared at this time~ Mr~ Micas explained
the modifications, After some discussion of the matter, it
was on motion of Mr. Bookman, seconded by Mr. Dodd, res61ved
that the modifications for the Sirloin Restaurant be approved,
Vote: Unanimous
On motion of Mr, Apperson, seconded by Mr. Bookman~ the following
ordinance was adopted on ~n emergency basis with ~a Public Hearing
to be held on February 22, 1978, at 10~00
"An Ordinance to amend the Code of the County of
Chesterfield, 1975, as amended, to establish a Central
Absentee Voter District"
Be it ordained by the Board of Supervisors of the County
of Chesterfield:
(1) That the Code of the County of Chesterfield is amended
and reenacted as follows:
There is hereby established a central absentee voter election
district in the Circuit Court Conference Room on the first floor
across from the Circuit Court Judges' Chambers at the Chesterfield
Courthouse for the purpose of receiving, counting and recording
all absentee ballots in all elections cast within the County,
Such central absentee voter election district shall receive, count
and record all absentee ballots in accordance with the requirement
of §24.1-233.1 of the Code of Virginia and all other applicable
provisions of law. This shall be effective February 1, 1978 for
a period of twelve months.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board approved
the Police Department submitting grant applications for the
following projects in the amounts listed:
1. Continuation of Planning and Research Division - gl6 137
2. Continuation of Criminal Justice Data System - $4~,365
3. Initiation of a Juvenile CrimePreventionSection-$59,443
Vote: Unanimous
78-20
11.
13.
On motion of Mr. Apperson, seconded by Mr. Bookman, the following
erroneous tax claims were approved for payment:
Joseph S. Zuchowski
Dixon D. Bandwerk
KMR Builders, Inc.
Mortgage Corp.
Ronald G. Lawson
A. & Virginia S.
Beavans
Book Company, Inc.
Jerry D. Bratten
Preston D. Wyatt
Zane G. Davis, et al.
Zane G. Davis, et al,
Zane G. Davis, et al,
Zane G. Davis, et al,
John W. Ayres, II
Personal Property for 1977
County Vehicle License
Personal Property for 1977
County Contractor License
Personal Property for 1977
County Vehicle License
County Vehicle License
County Dog License
Personal Property for 1977
Personal Property for 1977
Personal Property for 1977
Transfer Error
Transfer Error
Transfer Error
Transfer Error
County Vehicle License
$ 104.40
15.00
4~,08
79,,47
96,76
12,50
15 ~ 00
5.00
402,12
69.12
1
1,80
5i60
1,92
8.33
Vote: Unanimous
Om motion of ~r. Bookman, seconded by Mz. Apperson, the Board authorized the
}ILgb~ay Department to construct sidewalks on Providence Road, Project No.
0678-020-174, C-50], frcm Provincetown Drive to ~-~oodwgrd Drive and ~ranteed
to the Highway Department the additional right-of?way needed for construction
of sidewalks at the location above described and one-1~lf of the cost of the
sidewalk installation which funds would be expended from Clover Hill's 3¢ Road
Funds and further revest that' the Highway Department incorporate this
in the current plans for road improvements on Providence Road.
Meiszer stated the Virginia Department of Highways and
had formally notified the County that the following
had been accepted into the State System effective January 1,
1978:
~ Length
Squares Subdivision
Road - Beginning at its intersection with Jefferson
Highway (U.S. Route 1 and 301) westerly 0.14 mile
its intersection with Briggs Road (Route 739) 4
0,14 mi
's Wood Subdivision, Sections 1 and 2
ers Wood Road - Beginning at >~illridge Parkway
(Route 1920) thence northeast 0.05 mile to Old Barn
thence northerly 0.04 mile to Painted Post
, thence northeast 0.03 mile to Farm Crest Court,
thence easterly 0.04 mile to Peppercorn Place, thence
y 0.05 mile to Gate Post Court, thence north~
t 0.06 mile to Farm Brook Court, thence north 0.02
e to a temporary turnaround.
Brook Court - Beginning at Planters Wood Road,
westerly 0.03 mile to a cul-de-sac.
~ercorn Place - Beginning at Planters Wood Road,
north and westerly 0.07 mile to a cul-de-sac,
Post Court - Beginning at Planters Wood Road,
south and easterly 0,07 mile to a cul-de-sac.
0.29 mi
0.03 mi
0,07 mi
0.07 mi
78-21
Farm Crest Court - Beginning at Planters Wood Road,
thence southeasterly 0.07 mile to a cul-de-sac,
0.07 mi,
Painted Post Lane - Beginning at Planters Wood Road,
thence northwest and northerly 0,08 mile to a cul-de-sac. 0,08 mi.
)Id Barn Court - Beginning at Planters Wood Road,
~hence southeasterly 0.03 mile to a cul-de-sac.
0,03 mi.
~oundry Run Subdivision~ .Sections 1 and 2
Springcreek Court - Beginning at its intersection with
Springcreek Drive northerly 0.05 mile to a cul-de-sac,
Springcreek Drive - Beginning at its intersection with
Old Gun Road (State Route 673) easterly 0.29 mile to its
intersection with Springcreek Court, thence southeasterly
0.04 mile to its intersection with Waterton Drive.
Waterton Drive - Beginning at its intersection with
Springcreek Drive, southerly 0,14 miles to a temporary
turnaround.
0.05 mi,
0.33 mi.
0.14 mi.
Mr. Meiszer stated the Board had received a copy of the operating
statements for the Nursing Home and the Airport, a copy of the
revised delivery date for the audit reports for the County,
and a copy of the Police Department's annual report of crime and
statistics for the County. He also advised the Board that the
interview for the Director of Community Development had been
cancelled.
On motion of the Board, the following resolution was adopted:
Whereas, during the month of January, 1978, the County
experienced hazardous weather conditions causing accidents and
property damage; and~
I*~ereas, many residents of the County required assistance
from the Chesterfield County Fire and Police Departments in
these instances; and
Whereas, through the efforts of dedicated, reliable and
cooperative firemen and policemen, these situations were handled
in a very professional and expedient manner.
Now, Therefore, Be It Resolved on behalf of the citizens
of Chesterfield County, this Board expresses their sincere
gratitude and appreciation to these men for their time, effort
and service to the County.
Vote: Unanimous
On motion of Mr. Apperson, seconded by M~. Bookman, the Hig~ay Depaz'tment
was requested t~ obtaJ~ b~d~ for the installation of sidewalks on Beulah
Road between Beulah School and Brookshire Drive and the C. ~x~tv guarantees, to
the Highway Department the needed right-of=way for the sldewa'ik installation
and one-half the cost of the installation ~ich will be expended from the
3¢ .Road Funds of Dale District.
Vote: Unanimous
The Board recessed for~ 10 minutes.
Reconvening:
Dn motion of Mr. Apperson, seconded by Mr. Bookman, the Board
~pproved the installation of a street light on Selwood Road in
3arland Heights Subdivision and on Marquette Road in Meadowbrook
Subdivision,
78-22
14.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the Board
went into Executive Session to discuss legal matters.
Vote: Unanimous
Mr. O'Neill arrived at the meeting,
Re convening:
78SR011
Ms. Ruth Childs, representing Ms. Marianna C. Hutchinson, re~ueste~
=enewal of a mobile home permit to oark a mobile home on
property which is owned by Mrs. Chi%ds and better known as
13911 Jefferson Davis Highway. Tax Mao Sec. 133-7 (1) parcel 1
(Sheet 41)~
There being no opposition,~it was on motion of Mr. Dodd, seconded
by Mr. Bookman, resolved that this permit be approved for a perioc
of five years.
Vote: Unanimous
Mrs. Girone excused herself from the meeting.
78SR012
Mr. Raloh S. Mitten requested renewal of a mobile home oermit to
park a ~obile home on property which he owns and better known
as 8319 Gresham Avenue, Tax Map Sec. 68-13 (2) Bellwood Estates,
Lot 83 (Sheet 23).
There being no opposition, it was on motion of Mr. Dodd, seconded
by Mr. Bookman, resolved that this permit be approved for a
period of five years.
Vote: Unanimous
78SR013
Mr. Howard L, Atkinson, Jr, requested renewal of a mobile home
permit to park a mobile home on property which he ovms and better
known as 2511 Merriewood Road. Tax Map Sec. 67-4 (2) Patterson
Park, Blk. B, Lots 33-36 (Sheet 23).
There being no opposition, it was~on motion of ..Mr, Dodd, seconded
by Mr. Bookman, resolved that this permit be approved for a
oeriod of five years.
Vote: Unanimous
77S164
In Matoaca Magisterial District, Herman L, and Fay K. Wells request~
a Conditional Use for five years to oermit the operation of an
automotive and small truck repair and body sho~ in,an Agricultural
(A) District on a parcel fronting approximatel~ 400 feet on Graves
Road and being located approximately 7,000 fee~ east of its inter-
section with River Road. Tax Map 172 (1) parcel 95-1 (Sheet 48).
Mr. Morris Mason, representing Mr. Melvin Floyd, requested deferral~
of this case for 30 days because he had just been retained and
was not familiar with all aspects of the case, Mr. O'Neill
inquired why this had been done at the last minute when the case
78-23
d
~ad been deferred several times before. ~r. Floyd stated they
,lere deferred at the request of the applicant an~ that an additional
]elay could result in a mutually agreeable decision, He added
.~e had showed Mr, Balderson their proposal and it Was felt that
the area could.be made more compatible. After further discussion
~f the matter, it was on motion of Mr. O'Neill, seconded by
~r. Bookman, resolved that this case be deferred for 30 days,
Vote: Unanimous
77S191
In Clover Hill Magisterial District, Elizabeth F. and Horace H,
lines requested a renewal of a Conditional Use to oermit the
,peration of a landscaping business in an Agricultural (A) District
~n a four acre parcel fronting approximately 160 feet on Hull Street
toad located approximately 1,500 feet northeast of its intersection
~ith Walmsley Boulevard and known as 8100 Hull Street Road.
tax Map 39-12 (1) parcel 9 (Sheet 14),
~r. Steve Bryant, attorney representing the applicant, stated~the
conditions were agreeable. There being no opposition present,
it was on motion of Mr, Bookman, seconded by Mr. Apperson, resolved
that this request be approved subject to the following conditions:
This conditional use shall be restricted to and for Horace
H. Hines, Jr,, exclusively, and shall not be transferrable
nor run with the land.
This conditional use shall be granted for a period not to
exceed one year from date of approval,
No equipment, materials, supplies or other paraphernalia
associated with the business operation, shall be olaced closer
than 400 feet from the front property line.
Ail access drives will be paved and vehicular and equipment
parking areas shall be either paved or graveled within 60
days of date of approval,
There will be no dumping of materials other than dirt, stone
or rock on this parcel.
Ail areas of slopes as they now exist will be graded and seeded
by April of 1978.
~ote: Unanimous
~rs. Girone returned to the meeting.
77S205
In Midlothian Magisterial District, the Colebrook Company requested
rezoning from Residential (R-7) to Convenience Business (B-i) plus
~ Conditional Use for Planned Development of a 1,82 acre parcel
fronting approximately 145 feet on Midlothian Turnoike and located
~pproximately 900 feet west of its intersection with Crowder Drive
~nd better known as 13720 Midlothian Turnpike, Tax Map 15-12 (2)
oarcel 46 (Sheet 7).
~. Woolfolk was present representing the Colebrook Company and
tated the conditions were agreeable. There being no opposition,
.t was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved
that this request be approved subject to the following conditions:
The type and style of development of the parcel in question
shall be of the same character as the existing Sycamore Square
Shopping Center and previeusly approved Master Plan.
78-24
All utility lines shall be orovided with underground distributi~
Utility plans shall be submitted to the Utilities Deoartment
for approval.
Pedestrian walkways shall be provided, marked and shown on
schematic plans, These walkways shall be placed at appropriate
locations to be mutually agreed upon by the Division of
Development Review and the applicant.
An overall landscaping plan shall be oreDared in accordance
to Article 25 of the Zoning Ordinance and approved by the
Division of Development Review prior to the issuance of any
building permit.
An erosion and control plan shall be submitted to and approved
by the Environmental Engineering Section prior to any land
clearing.
Schematic plans shall be submitted to and approved by the
Division of Development Review and Planning Commission.
A buffer of not less than 30 feet shall be orovided along the
north property line, This buffer shall be dense enough to
screen view of this use from properties to the north. The
buffer shall be at least 60 percent evergreen and not less tha~
three feet in height upon initial planting. No structures or
driveways shall be permitted within this buffer.
Vote~ Unanimous
Mr· O'Neill excused himself from the meeting.
77S215
In Bermuda Magisterial District, Harold B~ Fulcher and Bt Forace
Hill requested rezoning from Agricultural (A) to residential (R-15)
of a 41,37 acre parcel fronting approximately 2,210 feet on the
south line of Ramblewood Road and located in the southwest auadrant
of the intersection of the above mentioned road and railroad. Tax
p134-3 (1) parcel 10, and 134-7 (2) Cameron Farms, part of lot
(Sheet 42)· ~°
Mr. F. M. Washabaugh asked Mr· Fulcher where the subdivision access
road would be. Mr· Fulcher stated it would come out on Ramblewood,
Mr. Dodd inquired if they were bringing a road near the railroad.
Mr. Fulcher stated they were not even coming close to the railroad
tracks. There being no further discussion, it was on motion of
Wr. Dodd, seconded by Mr, Apperson, resolved that this request
be approved,
Vote: Unanimous
77S216
In Clover Hill Magisterial District, Charles W· Hickev, Jr. requested
~ Conditional Use to permit a Veterinary Hospital in a Light
Industrial (M-l) District on a oarcel of land fronting approximately
117 feet on Turner Road and located approximately 151 feet north of
its intersection with Walmsley Boulevard, Tax ~{ao 40-6 (1)part
pf parcel 22 (Sheet 15).
~r. Hickey stated he agreed with the conditions recommended but that
~e would like an additional 17 feet to be approved on Turner Road
~ecause he needs a little more land for his ooeration than originalll
~nticipated. Mr. Kimble stated that the size could not be increased
~ithout readvertising or this could be disposed of today and if
~pproved Mr. Hickey could reapply for the additional,footage. There
~eing no opposition, it was on motion of Mr~ Bookman~ seconded by
~r. Dodd, resolved that this request be approved subject to the
78-25
following conditions:and with the understanding that ~r. Hickey
reapply for an additional 17 feet and that the fee for this
application be waived:
1. This Conditional Use shall be limited to veterinary services
exclusively. No outside kennels or runs shall be permitted.
The overnight housing of animals shall be confined to those
in need of medical attention or recovering from medical
treatment,
Only one sign shall be permitted. The sign may be illuminated
but shall not be luminous in all other respects, the sign shall
be restricted to those reauirements applicable in the Convenienc~
Business (B-l) District,
3. Only one vehicular access shall be oermitted,
Ail parking and driveways shall be paved, Forty-five feet
from the centerline of Turner Road shall be dedicated to and
for the County of Chesterfield free and unrestricted, It shoul,
be noted that ninety-five feet from the centerline of %urner
Road is the minimum setback for structures and parking~
A landscaping plan shall be submitted to and approved by the
Division of Development Review in conjunction with final site
plan approval prior to the issuance of any building permit'~
This plan shall include trees, shrubs,and ground covering which
will be provided.
The above noted conditions notwithstanding, the site plan
submitted with the application shall be considered the plan of
development for this use. All other bulk requirements shall be
the minimum requirements set forth in the Convenience Business
(B-i) District.
rote: Unanimous
77S217
£n Midlothian Magisterial District, Richard W. McDaniel requested
~ Conditional Use to permit an office building in an Agricultural ~)
)istrict on a parcel fronting approximately 185 feet on the north
line of Midlothian Turnpike and located approximately 7,200 ft. east
~f its intersection with Dry Bridge Road. Tax Mao 14 (1) part of
~arcel 34 (Sheet 5/6).
Ir. McDaniel stated he agreed with all the conditions exceot #5,
~elating to the size of the sign. After some discussion o~ the
hatter, it was on motion of Mrs. ~irone, seconded by Mr. Dodd,
~esolved that this request be approved subject to the following
~onditions:
This special exception shall be granted to and for Richard
McDaniel, exclusively, and shall not be transferrable nor run
with the land.
This special exception shall permit utilization of the existing
residential structure for business and professional offices
exclusively. No other commercial use may be made of the property
These conditions notwithstanding development of this property
shall maintain the residential appearance of the parcel.
Under this conditional use, no alterations or additions to the
exterior of the exist£ng residence shall be permitted.
These conditions notwithstanding, the site olan and rendering
submitted with'the application shall be cons{dered the plan of
development for this parcel.
78-26
5. Only one sign meeting the minimum bulk requirements for the
(0) District shall be permitted. This sign may be illuminated
but shall not be luminous, Ail materials used in the erection
of this sign shall be of wood.
6. Ail driveways and parking areas shall either be paved or graveled
7. The above noted conditions notwithstanding~ all bulk requirement
applicable in the Office BuSiness (0) Distrzct shall apply to
this use.
Vote: Unanimous
77S218
In Matoaca Magisterial District~ Robert J, Searc¥ requested rezoning
from Agricultural (A) to ReSidential (R-9) of a %00 acre parcel
located approximately 425 feet off the west line of Harrowgate
Road measured from a point 150 feet north of its intersection with
South Street and located northwest of Somerset Subdivision, Tax
Map 163-1 (1) parcel 1 (Sheet 41/49),
Mr. Fred Swearingen was present and stated he owned land adjacent
to the property in question and would like to see the sewage lines
tie into his property, Mr,~ Dodd stated that would be taken up
at the Planning Commission, There being,,no Opposition to this
request, it was on motion of Mr, Bookman~ seconded by Mr, Apperson
resolved that this request be approved,
Votes Unanimous
77S219
In Dale Magisterial District, Zane G, Davis requested rezoning fro~
Residential (R-15) to Community Business (B-2) of a 2,2 acre
parcel fronting approximately 350 feet on Sambar Road also frontin
approximately 20 feet on Courthouse Road and being located in the
southwest quadrant of the intersection of these roads, Tax Map
95-3 (1) part of parcel 6 (Sheet 31),
There being no opposition and Mr' Davis agreeing with the
conditions, it was on motion of Mr. Apperson, seconded by Mr. Dodd
resolved that this request be approved subject to the following~
condition:~~
A buffer area having a width of not less than 30 feet shall be
provided along the west, southwest and south property lines. The
buffer shall consist of the existing vegetation with no clearin$,
or cutting or grading permitted, In addition~ prior to commenczng
development of the parcel, a fence having a height of not less
six feet shall be erected along the interior perimeter of the
mentioned buffer, This fence shall not encroach more than five
within the aforementioned buffer,
Vote: Unanimous
77S220
In Bermuda Magisterial District, Exxon Corporation requested
rezoning from Residential (R~7) to Genera]. Business (B-3) of a
,4 acre parcel fronting approximately 89 feet on Willis Road and
located approximately 90 feet west of its intersection with Bu~ge
Avenue, Tax Map 82-5 (5) Dale Heights, Block B, Lot 1 (Sheet 23),
Mr. Howard Siper, representing Exxon., was present. There being
no opposition, it was on motion of Mr. Dodd. seconded by
Mr. Apperson, resolved that this request be approved,
Vote: Unanimous
78-27
77S221
In Midlothian Magisterial District, J, Patrick Keith. requested
~ezoning from Residential (R-15) to Agricultural (A) and a
conditional use to operate a Law Office on a parcel fronting
approximately 120 feet on Buford Road also fronting approximately
130 feet on Bannon Road and being located in the northeast quadrant
of the intersection of these roads and better known as 8918
Bannon Road. Tax Map 10-2 (3) Bon Air Heights, Block C, Lot 21
(Sheet 3).
Mr. Keith stated the Planning Commission had recommended denial
Ibecause they were concerned with the surrounding areas. He added
uildin~ would still look residential, parking area would be screeB~R~
the b _ . ~ -.
the traffic would enter off of Buford Road and parklno would be
in the rear. Mrs. Girone stated the residents in the area were
not present to oppose this request because they have been trying
to protect this area from case after case but they are not in
favor of this use, that the people do not want any more commercial
or business property in this area, they feel once this corner goes
commercial it will continue on to Rt. 147, etc, She added she
agreed with the residents and the recommendation of the Planning
Commission that once this starts the encroachment will continue on
There being no further discussion of the matter, it was on motion
of Mrs. Girone, seconded by Mr. Dodd, resolved that this request
be denied.
Vote:~ Unanimous
Mrs. Girone informed Mr. Keith that there was soace available
in the general area for offices on property that was already zoned
775222
In Midlothian Magisterial District, Robert G. Jones requested a
conditional use to operate a retail furniture store in an
Agricultural (A) District on a . 92 acre parcel fronting approximately
200 feet on the north line of Midlothian Turnpike and located
opposite its intersection with Otterdale Road. Tax Map 15 (1)
iart of parcel 2 (Sheet 7).
~lr. Tom Winston, representing,Mr, Robert Jones, stated they
would like to request a 30 day deferral, He 'added they are also
considering enlarging ~the~,.area to be rezoned. There being no
one present to discuss .the matter, it was on motion of Mrs,
Girone, seconded by Mr, Dodd, resolved that this case be deferred
until February 22, 1978,
Vote: Unanimous
77S223
In Bermuda Magisterial District, F & S Electric Motor and
Transformer Company, Inc. requested a conditional use to oermit
the operation of a junk yard in a Heavy Industrial (M-3) District
on a 4.2 acre parcel fronting approximately 570 feet on Coxendale
Road and being located approximately 1,400 feet northeast of its
intersection with Richmond-Petersburg Turnpike. Tax Map 98-7 (1)
)art of parcel 4 (Sheet 32).
Ir. Jerry Campbell, representing the applicant, stated they were
in agreement with the conditions except for #3 regarding the buffer
He stated they would agree to a 60 ft. buffer with a fence or
100 ft. buffer with no fence. Mr. Dodd stated he was concerned wi~
the buffer and wanted to insure that the integrity of the area was
preserved. Mr. John Meadow, reoresenting Lone Star, inquired about
the buffer and screening. There being no further discussion of
the matter, it was on motion of Mr. Dodd, seconded by Mr. Bookman,
resolved that this request be approved subject to the following
conditions:
78,-28
The following conditions notwithstanding, the preliminary
site plan received by the Development Review Division on
November 22, 1977, shall be the plan of development for this use
A 30 foot buffer shall be provided along the eastern' property
line. This buffer shall remain in its existing vegetation state
with no clearing or grading permitted.
A 60 foot buffer shall be provided along the northern oroperty
line. Except for the parking area and driveway shown ~n the sitE
plan, no clearing or grading shall be permitted within this
buffer. A solid fence not less than 6 feet in height (chain-
link with screening) shall be installed along the south side
of this buffer,
Disposal of waste oil and lubricants will be in compliance with
Federal and State Environmental Protection Agency Regulations,
Vote: Unanimous
4.
12.
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board of
iiSuoervisors authorized the County Administrator to obtain consultant
~r~posals to assiSt the County in presenting to theVirginiaDepartmen!
~f Highways and Transportation and the Federal GoVernment~ the
County's position regarding the ~onst~c~i~ ~nd location of
Rt. 288/295, the Richmond Circumzerentlai highway,
Vote: Unanimous
Mr. O'Neill returned to the meeting,
On motion of Mr, Dodd, seconded by )~. Bookman. the Board'accepted
an agreement between the County and the Bermuda Square Associates,
developers of the Bermuda Square Shopping Center, and authorized
the Chairman to sign a save-harmless agreement with the Highway
Department for certain drainage easements that may be necessary
to be acquired for the Bermuda Square Shopping Center.
~ote: Unanimous
)n motion of Mr· O'Neill, seconded by Mr, Bookman, Mrs. Rebecca
Davis was appointed to the Mental Health and Mental Retardation
Board effective January 1, 1978, for a three year term,
Vote: Unanimous
On motion of Mr. O'Neill, seconded by ~.{r, Bookman, it was resolved
that a street light be installed on Flintlock Drive.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by bby. Dodd, the claim of ~Rada and Saunders
for the cost of extending a 'sewer line that was built during the construction
of the Ettrick Library in the amour of $2,530, Project S75-8D, was approved.
Vote: Unanimous
The Chairman stated that on advice of the County Attorney, there was no legal
obligation to pay the claim, but he felt there was a moral obligation to
approve the request.
This day the County Road Engineer, in accordance with directions
from.this Board, made report in writing upon his examination of
Huntingcreek Drive, Cloverpatch Terrace, Buttermint Drive, English
Setter Court, Gunshop Lane, Bellmeadows Road, WindingRun Lane
and Bellmeadows Court in Huntingcreek Hills, Section A, Dale
District.
Upon consideration whereof, and on motion of Mr. Apperson, second-
ed by Mr. Bookman, it was resolved that Huntingcreek Drive,
Cloverpatch Terrace, Buttermint Drive, English Setter Court,
78-29
Gunshop Lane, Bellmeadows Road, WindingRun Lane and Bellmeadows
Court in Huntingcreek Hills, Section A, Dale District, be and
thereby were established as public roads.
And be it further resolved that the Virginia Department of
Highways and Transportation be and it thereby was requested to
take into the Secondary System, Huntingcreek Drive, beginning at
its intersection with Salem Church Road (State Route 642) wester-
ly .07 mile to its intersection with Cloverpatch Terrace, thence
westerly .07 mile to its intersection with Buttermint Drive;
Cloverpatch Terrace, beginning at its intersection with Hunting-
creek Drive southerly .06 mile to a cul-de-sacs; Buttermint Drive,
beginning at its intersection with Huntingcreek Drive northerly
.07 mile to its intersection with Gunshop Lane, thence northerly
.13 mile to its intersection with Bellmeadows Road, thence
northerly .08 mile to its intersection with English Setter Court,
thence northerly .01 mile to a dead end; English Setter Court,
beginning at its intersection with Buttermint Drive westerly
.10 mile to a cul-de-sac; Gunshop Lane, beginning at its inter-
section with Buttermint Drive easterly .06 mile to a temporary
turn-around; Bellmeadows Road, beginning at its intersection with
Buttermint Drive easterly .06 mile to its intersection with
WindingRun Lane, thence easterly .09 mile to its intersection witt
Bellmeadows Court, thence easterly .10 mile to its intersection
with Salem Church Road (State Route 642); WindingRun Lane, be-
ginning at its intersection with Bellmeadows Road northerly
.10 mile to a temporary turn-around; WindingRun Lane, beginning
at its intersection with Bellmeadows Road southerly .11 mile
to a temporary turn-around; Bellmeadows Court, beginning at its
intersection with Bellmeadows Road northerly .05 mile to a cul-
de-sac. These roads serve 95 lots.
And be it further resolved that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50' right-
of-way for Buttermint Drive, Bellmeadows Road and WindingRun
Lane; the rest of the roads have a 40' right-of-way except
Huntingcreek Drive which has a 60' right-of-way.
This section of Huntingcreek Hills is recorded as follows:
Section A, Plat Book 26, Pages 15 and 16, March 26, 1976.
Vote: Unanimous
This day the County Road Engineer, in accordance with directions
from this Board, made report in writing upon his examination
of Lynchester Drive, Kendelwick Drive and Ambleside ~rive in
Falling Creek Farms, Section "F", Clover Hill District.
Upon consideration whereof, and on motion of Mr. Apperson, second-
ed by Mr. Bookman, it was resolved that Lynchester Drive,
Kendelwick Drive and Ambleside Drive in Falling Creek Farms,
Section ~'F", Clover Hill District, be and they hereby are estab-
lished as public roads,
And be it further resolved, that the Virginia Department of High-
ways and Transportation, be and it thereby was requested to take
into the Secondary System, Lynchester Drive, beginning at end
of State maintenance (State Route 910) southerly .18 mile to its
intersection with Colonworth Drive, thence southerly .12 mile to
its intersection with Kendelwick Drive, thence southerly .08 mile
to a dead end; Kendelwick Drive, beginning at its intersection
with Lynchester Drive northerly .14 mile to a cul-de-sac;
Kendelwick Drive, beginning at its intersection with Lynchester
Drive westerly .~09 mile to its intersection with Ambleside
Drive, thence westerly .03 mile to a dead end; and Ambleside
Drive, beginning at its intersection wiht Kendelwick Drive
southerly .07 mile to a dead end. These roads serve 33 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50' right-
of-way for all of those roads except Lynchester Drive which
has a 60' right-of-way width.
78-30
This section of Falling Creek Farms is recorded as follows:
Section F, Plat Book 23, Page 50 and 51, November 29, 1974.
Vote: Unanimous
On motion of Mr, Bookman, seconded by Mr. Apperson, the
Board a~ourned at 3:45 p.m. until 9:00 a.m. on February 8, 1978.
Vote: Unanimous
IINi~holas M. ~,{eisze~Administrator
Chairman
78-31