02-08-1978 MinutesCHESTERFIELD.COUNTY
BOARD OF SUPERVISORS
MINUTES
FEBRUARY 8, 1978
Supervisors in Attendance
Mr. E. Merlin O'Neill, Sr., Chairman
Mrs. Joan Girone, Vice-Chairman
Mr. J. Ruffin Apperson
Mr. R. Garland Dodd
Mr. C. G. Manuel, Dir, of Gen. Ser.
Staff in Attendance
Mr. Raymond Birdsong, Engineer
Mrs. Joan Dolezal, Secretary
Mr. John Harmon, Right-of-Way Agent
Mr. Steve ~,Rcas, County Attorney
Mr. P~)bert Painter, Dir. of Utilities
Mr. Willis Pope, Right-of-Way Eng.
Mr. Charles (~m~ff, Supt. of Accts.
and Records
Mr. David Reeve, Admin. of Juvenile
Detention Home
bk. David Welchons, Asst. Dir. of
Utilities
Mrs. Girone called the meeting to order at the Chesterfield
County Courthouse at 9:05 a.m. (EST) in the absence of the
Chairman.
Mr. Bookman gave the invocation,
On motion of Mr. Apperson, seconded by Mr. Dodd, the minutes of
January 25, 1978, were approved as amended.
Vote: Unanimous
Mr. Covington with the Virginia Department of Highways and
Transportation was present. He stated that the break up on
secondary roads will be repaired as soon as possible.
Mr. Bookman inquired if mOre funding would be received for
the secondary roads this year. Mr. Covington stated it would
but he did not have any figures as of this date. Mr. Bookman
stated~'he had received an inquiry as to whether or not the
Highway Department would put barrels with sand in the
Brandermill area at dangerous places. Mr. Covington stated they
would if the Brandermill residents request, this.
Mr. Apperson did not have any matters to discuss.
Mrs. Girone inquired if there were any problems with the reloca-
tion of Buford Road. Mr. Covington stated he would be contact-
ing her regarding a meeting to discuss this matter.but at the
present time they were still working on the plans.
On motion of Mr. Dodd, seconded by Mr. Bookman, the Highway
Department was requested to install sidewalks on Osborne
Road between the existing sideWalk to Wilton Drive, the County
guaranteeing the needed right-of-way and one-half of the cost
which would be expended from the Bermuda District 3¢ Road Funds.
Vote: Unanimous ·
Mr. Dodd asked that the Highway Department repair the street next
to the Enon School which had broken up during the bad weather.
78-33
Mr, Painter and Mr, Quaiff presented and answered questions
regarding the sewer and water financial reports.
On motion of Mr. Bookman, seconded by Mr. ApPerson, the following
water contracts were approved~
1. W78-15CD Brandermill Parkway, Phase III $48,812.50
Developer: Brandermill
Contractor: Fred W. Barnes Construction Co.
County Cost: $13,104,30 Code: 366-11684-8071
2. W78-14CD Fernbrook, Section "A" $72,337.75
Developer: Fernbrook, A Limited Partnership
Contractor: R,M.C. Contractors, Inc.
County Cost: $38,155.65 Code: 366-11684-8071
Vote: Unanimous
On motion of Mrs.. Girone, seconded by Mr. Dodd, the Board
authorized the receiving of bids for the installation of
a 16-inch water line which would connect Robious tank to
Route 60 at an mst~t~cost of $44,650.00. Code:563-35521-0380.
Vote:
There was some discussion of the priority list for water projects
to be -.constructed with a $5,000,000 Bond Issue, a $4,000,000
Bond Issue and from County generated funds. It was generally
agreed that the Board would'meet at 3:00 p.m. on February 22,
1978 to discuss this in a~work session.
Mr. O'Neill arrived at the meeting.
Mr. Painter distributed the Summary of the Comprehensive
Water Plan for Chesterfield County, Virginia, dated February 1,
1978, prepared by R. Stuart Royer and Associates.
On motion of Mr. Bookman, seconded by Mr. Apperson, the Board
approved the contract with Sayre and Sutherland, Inc. for soil
and foundation engineering for the addition to the Falling Creek
Wastewater Plant in the amount of $17,408.38.
Vote: Unanimous
Mr. Painter stated J. K. Timmons and Associates, Inc. had
presented a proposal in the amount of $12,000 to inspect the
Falling Creek and Swift Creek dams, He added that this was
necessitated due to the requests for bids for insurance, that
only a few bids would be received-if the dams were not inspecte~
and that the Corps of~ngineers could inspect the dam~_but could not certify
this inspection for insurance purposes. After further discussion
of the matter, it was on motion of Mr. Apperson, seconded by
Mr. Dodd, that the County enter into an agreement with
J. K. Timmons and Associates, Inc, for inspecting the Falling
Creek Dam in the amount of $2,200 and the Swift Creek Dam in the
amount of $9,800.
Vote: Unanimous
Mr. Painter stated the wateragreementswithAlledChemicaIandPhilip !~rris
had not beenpreparedatthis time. Mr. Aonerson~rediftheconcept
could be approved at this time wit~lhe agreemen~ to be approved
at a later date. Mr. Micas stated the delay was due to his
office but he would prefer to wait on any action until each
agreement had been written. It was generally agreed to defer
this matter until February 22, 1978,
78-34
On motion of Mr. Bookman, seconded by ~. Apperson, the Board
extended C, Porter Vaughan's contract with the County to sell
p=Qperty which the County owns at 10050 Dimock Drive,for 90
days and further that the County would consider an offer for the
house of approximately $50,000+.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Dodd, Central Account-
ing was authorized to adjust encumbered water and sewer funds
for Capital Projects as follows:
A, Contract 7032-27A~ Chester .Collectors
Release of encumbered funds in the amount of $425.59,
From Code 380-73000-2340 to Code 377-34325-0380. This
amount was charged to the contractor instead of
liquidated~.~.damages.
Increase encumbered amount by $1,092.91 for engineering
services. From Code 377-34325-0380 to Code
380-73000-2290.
B. Contract S76-2T, Deerfield Pump Station
Increase encumbered amount by $2,743.05 for miscellaneous
small charges in contract. From Code 377-3432~-0380
to Code 380-72000-2340.
C. Contract W73-19CD, Pocono Subdivision
Increase encumbered amount by $34~80 for adjustment in
footage for oversize main reimbursement. From Code
· 563-35521-0380 to Code 380-61000-8070.
De
Increase encumbered amount by $308,47 for adjustment in
footage for oversize main reimbursement. From Code
563-35521-0380 to Code 380-61000-8070. Contract W77-85CD.
Release encum~bered funds on the following contracts from
Code 380-61000-2340 to 563-35521-0380 in the amounts shown:
1. W76-63CD
2, W76-83C
3. W77-48CD
4. W77-87C
5, W76-77C
- Robious Road m $ 92.50
- Courthouse Road - $464.24
- Tremont - $ 61,80
- Percival Street - $413,00
- Woodpecker Road - $2,340.65
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr, Apperson, the following
sewer contract~ was approved:
$77-73CD Route 60-Southlake Boulevard to
Research Road
Developer: Ro.ute 60 & 147 Investments Assoc.
Contractor: Lewis H. Easter & Company
County Cost: $37,162,68 Code: 573-11781-8071
$53,728.00
Vote: Unanimous
Mr. Painter stated he did not have a copy of the sewer modi-
fication agreement with Colonial Heights but that it had been
prepared, Mr. Micas explained the changes, stated it was a
good compromise and recommended approval. On motion of Mr.
O'Neill, seconded by Mr. Apperson, this modification agreement
was approved.
78-35
Vote: Unanimous
Mr. O'Neill asked that the Utilities Department inquire as to
when the County will be able to utiliZe this line.
Mr. Painter stated he had received a request from the developers
of~the proposed Crossroads Shoppers World at Route 60 and Court-
house Road for approval to construct a private pump station to
serve their property if the financing of the gravity sewer for
the area does not materialize, Mr. Webb Tyler, representing
Bremner, Youngblood and King, stated his client really does
not want to build and maintain a pumping station but this
alternative would give'him a bargaining position when trying to
persuade other landowners in the area to join the special
district for this trunk line, He added he would be willing to
pay about four times as much as he would be expected to pay
to have the trunk line constructed and it would be to the benefit
Of the other landowners to agree to join at this time.
Mrs. Girone stated she had tried to contact someone regarding
this request but had not succeeded, ~After further~discussion of
the matter, it was on motion of Mrs, Girone, seconded by
Mr. Dodd, resolved that this matter be deferred until~_February 22,
1978.
Vote: Unanimous
Mr. Painter presented the Board with a list of developer contracts
which had been approved by the County Administrator.
On motion of Mr. Bookman, seconded by Mr. Apperson, the
Chairman was authorized to enter into an agreement on behalf of
the County with Southern Railway System which agreement concerns
the construction and maintenance of a 16 inch water pipeline
crossing to be located 227 feet east of Mile Post F-127,
Midlothian, Virginia.
Vote: Unanimous
Mr. Painter informed the Board he had received a letter from
Mr, Robert Davis of the State Water Control Board regarding ~
the Falling Creek project not being listed as one of the
priorities. He stated that Mr. Davis said there was a possibility
that it could be included onthe revised list but there was no
guarantee.
~r. Bookman discussed with the Board the possibility of extending
water on Belmont Road to the Land Of Pines Subdivision. He added
that the road improvements would be bid in early summer and
he would like to have the water line installed prior to that time.
Mr. O'Neill agreed this was good planning but there were other
such projects in the County and a priority list including these
kinds of projects should be made before picking and chosing
projects as they come up. After further discussion of the matter,
it was generally agreed to defer this matter until February 22,
1978.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mrs. Girone, the County
Administrator was authorized to sign and accept a deed of
dedication from the Salem Church Road Limited Partnership for
a 50 foot right of way from Salem Church Road to Huntingcreek
Hills Subdivision.
7~-36
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the Board
rejected the counteroffer~from Joseph M. and Martha Mae Smith
in the amount of $4,950 for a sewer easement across their
property at 10630 GenitoRoad.
Vote: Unanimous
On motion of Mrl Apperson, seconded by Mr. Bookman, the Board
rejected the counteroffer from Mr. and }4rs. Ralph B. Lewis
in the amount of $4,350 for a sewer easement across their
property, Project No. 6511-22/5, and further authorized
the County Attorney to institute condemnation proceedings
against the property owners listed below if the amount as set
opposite their names is not accepted. Be it further resovled
that the County Administrator notify the said property owners
by registered mail of the intention of the County to enter upon
and take the~ property which is to be the subject of said
condemnation proceedings. An emergency existing, this resolution
shall be and it hereby is declared in full force and effect
immedi.ately upon passage.
Mr.' and Mrs. Ralph B. Lewis
6511-22/5
$1,500.00
Vote: Unanimous
On motion of Mrs. Girone, s~conded by Mr. Bookman, the Board
authorized the Chairman and County Administrator to sign on
behalf of the County a quit-claim deed dated January 31;~1978,
between~.he County of Chesterfield and George O. Gratz, Inc.
which easement is across Lot 4, Block N, Section B, Walton
Park; Project No. S76-78D/1, Midlothian District.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mr. Apperson, the following
resolution was adopted:
Whereas, in accordance '.with and pursuant to Section
33.1-69 of the Code of Virginia (1970 Repl. Vol,), as amended,
Briggs Road (formerly a portion of West Hundred Road) is now and
has been for many years in the secondary system of highways under
the control, supervision, management and jurisdiction of the
Virginia Department of Highways, and is located in Bermuda District
Chesterfield County, Virginia,'co~encing at its line of inter-
section with the eastern right-of-way line of Jefferson Davis
Highway (U.S. Route 1-301) 300 feet, more or less, southward
from the primary intersection created by the'said Jefferson
Davis Highway and West Hundred Road (State Route 10); and
Whereas, there has been constructed a new road, known and
designated as Weir Road, connecting Jefferson Davis Highway with
'Briggs Road which is located approximately 1,200 feet, more or
less, south of the intersection of Briggs Road and Jefferson
Davis Highway as an alternate route to serve the same citizens as
the old road and which new alternate road has been approved by
the Highway Commissioner and accepted into the State Highway
System at the request of the governing body-of Chesterfield Count)
on January 20, 1978, and in accordance with the provisions of
Section 33.1-72 of the Code of Virginia (1970 Repl. Vol.) as
amended;
Whereas, the present intersection formed by Briggs Road and
Jefferson Davis Highway is dangerous and presents a hazard to
78-37
traffic and pedestrians and ought to be abandoned; and
Whereas, the Bermuda Square Associates, a Virginia
Partnership, is the owner in fee of the land located along both
sides of the portion of Briggs Road'to be abandoned, who, by
counsel, is represented and consents to the abandonment of a
portion of Briggs Road as hereinafter described; and
Whereas, the closing of a portion of Briggs Road as herein-
after described will not abridge the rights of any citizen; and
Whereas, the governing body of Chesterfield County, by
resolutions passed on August 11, 1976, and September 19, 1977,
after due notice to the then adjoining property owners, resolved
to abandon the portion of Briggs Road as hereinafter described
upon fulfillment of the conditions recited above.
Now, Therefore, Be It Resolved by,the Board of Supervisors
of Chesterfield County, Virginia, that pursuant to the provisions
of Title 33, Section 33.1-155 of the Code of Virginia, as amended,
the portion of Briggs Road described as follows be and the same
is hereby ABANDONED; to wit:
Commencing at its line of intersection with Jefferson Davis
Highway (U.S. Route 1-301) and proceedimg southeastward between
parallel lines 30 feet in width on a course of S43°14'00"E for
a distance of 400 feet, more or less; thence, continuing in a
southeastward direction on a course of S47o20'30"E for a distance
of 113.5 feet, more or less; thence, continuing in a southeast-
ward direction on a course of S44°55'00"E for a distance of
68 feet, more or less; thence continuing in a southeastward
direction on a course of S39°55'00"E for a distance of 62 feet,
more or less;.thence, proceeding southward on a course of
S36°57'50"E for a distance of 100 feet, more or less; thence,
proceeding southward on a course of S36°06'13"E for a distance
of 100 feet, more or less~ thence, proceeding southward on a
course of S25o50'00"E for a distance of 80 feet, more or less,
terminating at the line of intersection formed by the extension
of a boundary line between private properties in a southwesterly
direction on a course of s64o10,00,,W, all as more particularly
shown on two plats dated May 12, 1976, and July 26, 1976,
respectively, made by William F. Clark, C.L.S., Richmond,
Virginia, copies of which are attached hereto and made a part
hereof and to which reference is made for a complete and
accurate metes and bounds description of the said land.
Be It Further Resolved that the Clerk of this Board
certify a true copy of this resolution together with the plats
attached to the State Highway Commissioner.
Be It Further Resolved that the Clerk certify a true copy
of this resolution together with the said plats to the Clerk
of the Circuit Court of Chesterfield County, Virginia, for
recording among the land books as a title source and which may
be indexed in the name of the County, as grantor, and in the
name of Bermuda Square Associates, a Virginia General Partner-
ship, as grantee.
Vote: Unanimous
Mr. Bookman excused himself from the meeting.
On motion of Mr. Apperson, seconded by Mr. Dodd, the County
Attorney was authorized to institut.e condemnation proceedings
against the property owner listed below if the amount as set
opposite h~s name is not accepted. Be it further resolved
that the County Administrator notify the said property owner
registered mail dated February 9, 1978, of the intention of
78-38
by
the County to enter upon and take the property which is to be
the subject of said condemnation proceedings. An emergency
existing, this resolution shall be and it hereby is declared
in full force and effect immediately upon passage,
Mr. James Charles Armistead
S77-22CD/3 $50.00
Vote: ~manimous
On motion of Mr. Apperson, seconded by Mrs, Girone, the Board
of Supervisors this day approved all claims presented to the
County for the month of February, 1978, and authorized the
Treasurer of the County to issue warrants, a copy of said
warrants is filed in ~.he:~.Central Accounting Department.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mrs. Girone. the Board .
accepted an agreement between the County and William B. and
Gene H. DuVal DBA (Providence Pine Development), developers
of Providence Pines, and authorized the Chairman to sign a
save-harmless agreement with the Highway Department for
certain drainage easements that may be necessary to be acquired_
for P~ovidence Pines.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mrs. Girone, the Board
accepted an agreement between the County and Salem Church
Road Limited Partnership, developers of Huntingcreek Hills,
Section B, and authorized the Chairman to sign a save-harmless
agreement with the Highway Department for certain drainage
easemem~s that may be necessary to be acquired for
Huntingcreek Hills, Section B.
Vote: Unanimous
This day the CountyEnvirormmmta~Enginee~,.~.in.accordance with directions
from this Board, made report in writing upon his examination
of Burge Avenue and Crossblade'Street, Bermuda District,
Whereas, Burge Avenue and Crossblade Street have been
constructed as an industrial access; and
Upon Consideration Whereof, and on motion of Mr. Apperson,
seconded by Mrs. Girone, it was resolved that Burge Avenue and
Crossblade Street, in Bermuda District, be and they ~hereby are
established as public roads.
And Be It Further Resolved that the Virginia Department of
Highways and Transportation, be and it was requested to take
into the Secondary System, Burge Avenue, beginning at its
intersection with Willis Road (Route 613) southerly 0.31 mile
to its intersection with Crossblade Street, then southerly 0.04
mile to a dead end; Crossblade Street, beginning at its inter-
section with Burge Avenue easterly 0.04 mile to a dead end.
And Be It Further Resolved that the Board of Supervisors
guarantees to the Virginia Department of HighwaMs and Transportati~
~ 50' right-of-way for each of these roads. These roads are
cecorded as follows: Plat Book 22, Page 29, dated May 1, 1974,
~or Burge Avenue and Crossblade Street; Plat Book 9, Page 112,
~ted~y4, 1956, for Dale Heights; and PlatBook 29, Page 35, dated July 29,
· 977,~'forBurge Avenue Extensiom.
bte: Unanimous
78-39
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
eXamination of Cedardale Lane in Cedar Acres Subdivision, Dale
D~strict.
Upon consideration whereof, and on motion of Mr. Apperson,
seconded by Mrs. Girone, it was resolved that Cedardale Lane
in Cedar Acres Subdivision, Dale District, was established as
a public road,
And be i~ further resolved, that the Virginia Department
of Highways and Transportation be and it was requested to
take into the Secondary System, Cedardale Lane, beginning at
its intersection with Hopkins Road (State Route 637), thence
easterly .18 mile to its intersection with Brookshire Drive
(State Route 2294).
And be i.~ further resolved that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50' right-
of-way for this road, This road serves 28 lots. This section
of Cedar Acres Subdivision is recorded as follows: Plat Book
28, Page 1, Dated January 12, 1977.
Vote~ Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Olde Coalmine Road, Little Pond Lane, Sandbag
Road, Olde Coalmine Court, Wagonwheel Road, Wagonwheel Court,
in Olde Coach Village, Section D, Midlothian Village.
Upon consideration whereof, and on motion of Mr. Apperson,
seconded by Mrs. Girone, it was resolved that Olde Coalmine
Road, Little Pond Lane, Sandbag Road, Olde Coalmine Court,
Wagonwheel Road, Wagonwheel Court, in Olde Coach Village,
Section D,~ Midlothian District, w~re established as public roads.
And beit further resolved that the Virginia Department of
Highways and Transportation be and it hereby is requested to
take into the Secondary System Olde Coalmine Road, beginning
at its intersection with Old Buckingham Road (State Route 677),
thence northwesterly .08 mile to its intersection with Little
Pond Lane, thence .20 mile to its intersection, with Sandbag
Road, thence .09 mile to its intersection with Olde Coalmine
Court, thence .04 mile to a temporary turnaround; Little Pond
Lane, beginning at its intersection with Olde Coalmine Road,
thence westerly .11 mile to its intersection with Wagonwheel
Road, thence .04 mile to a temporary turnaround; Sandbag Road,
beginning at Olde Coalmine Road, thence westerly .05 mile to
Wagonwheel Road, thence .04 mile to a temporary turnaround;
Olde Coalmine Court, beginning at Olde Coalmine Road, thence
westerly .05 mile to a cul-de-sac; Wagonwheel Road, beginning
at Little Pond Lane, thence north .06 mile to Wagonwheel Court,
thence .11 mile to Sandbag Road; Wagonwheel Court, beginning
at Wagonwheel Road, thence easterly .03 mile to a cul-de-sac.
And be it further resolved that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50' right-
of-way for each of these roads. These roads serve 70 lots.
This section of Olde Coach Village is recorded as follows:
Section D, Plat Book 23, Page 96 and 97, Dated April 1, 1975.
Vote: Unanimous
Mr. Bookman returned to the meeting.
78-40
On motion of Mr. O~Neill, seconded by Mr, Apperson, the Board
granted Mr, Jamms Belcher of 9611 Hickory Road permission to block
off a 15' County right~of-way at the same address with the
understanding this permission can be revoked at the Board's
discretion..
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Dodd, the following
resolution was adopted:
Whereas, Mr. J. Richard Seeds purchased a~1,43 acre parcel
of land at the Chesterfield Airport Industrial Park on July 2,
1974 for $14,300 which sale was recorded in Deed Book 1123,
Page 232; and
Whereas, the sale of this parcel was subject to certain
conditions recorded as Restrictive Covenants; and
Whereas, Mr. Seeds has failed to comply with Section E.2.(a)
of the Restrictive Covenants in that he did not commence
construction or enter into a construction contract as noted in
Section E.2. (b) of the CoVenants within one year from the date
of purchase.
Now, Therefore, Be It Resolved that the County of
Chesterfield repurchase from Mr. J. Richard'Seeds, a 1.43 acre
parcel of land on the southwest side of Whitepine Road, better
known as Tax Map 79-6 (3) Lot 7, for the original purchase price
of $14,300. ~
Further Be It Resolved that the Department of Community
Development and the County Attorney be authorized to take all
necessary action tO accomplish this repurchase.
Vote: Unanimous
On motion of Mr. D°dd, seconded by ~s. Girone, the Board
accepted the bid of Wilson-Moreth Partnership to do the final
design and preparation of construction plans and specifications
for the Point-of-Rocks Park in the amount of $6,800.
Vote: Unanimous
Mr. Jim Zook was present and explained that the Section 8 Exist-
ing Housing Program was a method of meeting the housing needs
of low to moderate income persons, that the Virginia Housing
Development Authority had asked the County to participate in
the program and reserved authorization for fifty units for the
County, the program is best described as rent subsidy assistance
with the family retaining a certain mobility in the housing
market, that the Social Services Department supports and had
agreed to administer the program, that individual property
owners will have the option to participate or not, etc. Miss Cor~
was present and stated this was a needed program in the County
and urged its approval. Mr. Zook stated that this program would
be evaluated every year and would have to be reapproved.
Mr. O'Neill and Mr. Dodd questioned other such programs in the
County. Miss Corr stated she would be sure this program was
handled in the proper manner. After further discussion of the
matter, it was on motion of Mr. Apperson, seconded by Mr. Bookman,
resolved that the following resolution be approved with the
understanding the program could be revoked after a one year
period if problems occurred~
Whereas, the Housing Assistance Plan for Chesterfield
County identifies the Section 8 - Existing Housing Program as one
78-41
of the programs that will help low to moderate income families
obtain safe, decent and sanitary housing at a cost which is
affordable; and
Whereas, the Virginia Housing Development Authority has
offered to.~Chesterfield County an allocation sufficient to
provide rent subsidy 'for at least fifty low to moderate income
families who either live or work in Chesterfield'County; and
Whereas, the Chesterfield County Department of So.cial
Services is capable of and has agreed to administer the Section
8 - Existing Housing Program,
Now, Therefore, Be It Resolved bY the Board of Supervisors
of Chesterfield County that the Board of Supervisors authorizes
the County Administrator to enter into a Memorandum of
Understanding with the Virginia Housing Development Authority
concerning the Housing Assistance Payment Program fOr Existing
Housing, in a form approved by the County Attorney and further
authorizes the Chairman of the Board of Social Services to enter
into an Administrative Services Agreement, in a form approved
by the Ccm~nonwealth's Attorney, between the Virginia Housing
Development Authority and Chesterfield County concerning the
Housing Assistance Payments Program for Existing Housing.
Vote: Unanimous
Mr. Jack Burgess and approximately 20 members from the Chesterfiel
County Fair Association were present and discussed the future
of the Fair and its needs, Mr. Burgess stated they were aware
of the County's space problems but they did need a secure build-
ing to display works of arts, that they would need to have the
Fair building which had the kitchen facilities, that if they
were given one building they would.still need to have a large
reliable tent, etc. He added that if the County were to take
the two exhibition buildings over, they would likeza metal;~type
building constructed but that could not be done for this year's
fair. Mrs. Girone inquired how many years in advance was the
tair scheduled~ Mr. Baicey stated two years in order to retain
the mid-way they have and not bring in some mid-ways that were
not acceptable. Messrs. Tom Young and Joe Galapie,.~~-~''
discussed available space, a larger building which could be
used for mutiple purposes, etc, After further discussion of
the matter, Mr. O'Neill stated no final decision had been made
at this time and prior to one'being made, the Fair Association
would be contacted for their input. The Board thanked the
Association for their interest and concern in the matter.
It was generally agreed the Board recess for five minutes,
Reconvening:
Mr. Balderson stated he would be meeting with the consulting
firm of Kimley Horn and Associates on February 9th concerning
their proposal to the County regarding the Richmond Circumfer-
ential Highway.
Mr. Manuel stated this time and date had been scheduled to allow
residents of Chesterfield County to advise the Board as to
where they felt Rev~ue~;S~aring Funds received by the County
should be spent. Mrs. Dottle Armstrong was present and
asked several questions regarding where the money had been
previously spent, the amount of unspent balance, etc, Mr. Bookma~
stated the Juvenile and~Dom~stic Relations Court amd Probation
Building, the Mental Health/Mental Retardation Building, etc.
were places Where some of the money had been used, that thm
unspent balance was approximately $400,000, etc.
78-42
Mrs. Armstrong stated she was pleased to hear how the money had been spent
but stated she would like tq see more citizens involved in the public '
Mrs. Girone stated she, too~ would like to see more Participation and had
mentioned this public hearing at her Monday might meeting, There being no
further discussion and no one else Present to address the matter, the public
hearing~ ,,was closed,
On motion of }~r. Bookman, seconded by Mrs. Girone, it was resolved that the
members of the Board of Zoning Appeals be paid $50 a month for the term of
their membership and members of the Planning Carmission be paid $100 a month
for the term of their membership, effective Febz~mry 8, 1978, and be it
further resolved that Planned Budget Expense Account 111-31400-9991
Contingencies be reduced by $1,900 and that Planned Budget Expense Account
111-11410-1000 Compensation of Board be increased by $1,900.
Vote
On motion of Mr. Dodd, seconded by Mr. Apperson, it was resolved that the
Cbm~vman of the Board of Supervisors receive $100 a month in addition to
his salary as a Board member effective February 16, 1978, and be it further
resolved that Planned Budget Expense Accotmt 111-31400-9991 be reduced by
$500 Planned Budget Expense Account 111-01100-1000 be increased by $500.
Vote: Ihanimous
Mrs. Gircme stated she felt her secretary did a large quantity of ~rk and
she ~uld favor an increase for secretaries. Mr. Micas stated the Board
could increase the salaries for secretaries as long as both the Supervisor's
and secretary's salaries totalled no more than $7,200. Mr. Bookman stated he
felt the Board could increase the Supervisors' expenses to $7,200 and
distribute the salaries for secretaries as they felt appropriate. Mr.
stated he would he in favor of this at the time of a new Board of Supervisors
and not at this time. After further discussion of the matter, it
was on m,~tion of Mrs, Girone, seconded by Mr. Bookman, resolved
teah~ the compensation of Board members be increased to $7,200 with
Board nmmber allocating expenses for secretarial serviCes as he or she
deems appropriate pursuant to Sect. 14.1,46 of the Code of Virginia.
Vote: Unanimous except for Mr. Apperson who abstained because
he felt this change should be made at the time of a
change of Supervisors which would be January, 1980.
On motion of Mrs. Girone, seconded by Mr. Apperson, the following
budget changes were approved:
Decrease Planned Budget Expense Account 111-06130-3220 Train-
ing Supplies by $3,600 and increase Planned Budget Expense
Account 111-06130-4030 Furniture and Fixtures by $3,600.
Increase Planned Budget Revenue Account 111-00000-9151
Insurance Recoveries by $3,500.
Decrease Planned Budget Expense Account 111-15100-1190
Laborers by $1,500.
Increase Planned Budget Expense Account 111-15100-4001
Replacement Vehicles bY $5,000.
Increase Planned Budget Expense Account 380-00000-8781
HUD Grant by $95,000.
B. Increase Planned Budget Expense Account 380-75000-2340
Construction Contracts by $95,000.
Decrease Planned Budget Expense Account 111-31400-9991
Contingencies by $2,700 and increase Planned Budget Expense
Account 111-31230-2150 Repairs and Maintenance by $2,700.
Vote: Unanimous
78-43
On motion of Mrs, Girone~ seconded by Mr. Dodd, the following
budget changes were'approveds
Decrease the various Planned Budget Expense accounts in the
General Fund and School Operating Fund for vehicle.s total-
ing $711,100 and increase Planned Budget Expense accounts
as followss
330-92350-2051
330-92350-6002
330-92350-6011
Professional Services
Improvement to Sites
New Buildings
$ 7,500
4,800
Decrease Planned Budget Expense account 212-34224,9215
Administration BuiIding by $39,100 and increase Planned
Budget Expense account 212-31350-4005 Vehicles by $39,100.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mr. Apperson, the following
was adopted:
Petition Requesting that the Judge of the Circuit
Court of Chesterfield County Abolish Ettrick'Sanitary
District No. 1 of Chesterfield County, Virginia.
Whereas, Chapter 161 of the Acts of the Virginia General
Assembly, 1926, authorized the creation of the Ettrick Sanitary
District in Chesterfield County; and
Whereas, such district~ was created on April 30, 1928 by
order of the Judge of the Circuit CoUrt of Chesterfield County
(Law Order Book 12, Page 508) designating the Board of
Supervisors as the administrative body for the purpose of
providing sewer and water facilities for the area within the
district; and
Whereas, the obligations and ~esponsibilities of operating
the Ettrick Sanitary District water and sewer system are now
'performed by the Chesterfield .County Utility Department; there
are no outstanding obligations of the sanitary district; due
to the small number of customers, it is impossible to borrow
'funds to renovate and improve the system so as to accomplish
the purpose of the district to provide safe and sanitary water
and sewerage disPosal; and, it is in the best interests of the
residents of the district to abolish such district;
Now Therefore, the~Board of Supervisors by appropriate
resolution hereby petitions the Circuit Court of Chesterfield
County to abolish the Ettrick Sanitary District No. 1 and to
order the County of Chesterfield to take over the obligations
and functions of the sanitary district.
Vote: Unanimous
The Board received the audit reports for the year ending
June 30, 1977, for the County and Utility D.epartment. Mrs. Girone
mentioned her concern that the reports were dated December, 1977,
and were not received until February, 1978. Mr. Manuel stated
the County had been notified by the Auditor of Public Accounts
for the Commonwealth that the Audits for the County and for
George W, Moore, Jr. had been received and prepared in accord-
ance with the specificiations.
It was generally agreed that appointments to the Mental Health and
Mental Retardation Services Board he deferred until February 22,
1978. ·
78-44
On motion of Mrs Girone, seconded by Mr Bookman. the Circuit
Court Judges were requested to appoint the followzng men as
Police Officers for Chesterfield County effective March 1,
1978:
James David Bates, Jr.
Glenn A. Condrey
Murray B. Trelford
James M. Kenna
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mrs. Girone, it is resolved
that a public hearing be set for an ordinance relating to
special exceptions and conditional:uses for March 8, 1978, at
11:00 a.m.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mrs. Girone, the following
resolution was adopted:
Whereas, the Board of Supervisors of Chesterfield County
recognizes the existence of a litter problem within the boundaries
of Chesterfield County; and
Whereas, the Virginia Litter Control Act of 1976 provides,
through the Department of Conservation and Economic Development,
Division of Litter Control, for the allocation of public funds
in the form of grants for the purpose of promoting enforcement
of anti-litter statutes and~ordinances and for the purpose of
enhancing local litter control programs; and
Whereas, having reviewed and considered the regulations
and the application covering administration and use of said
funds;
Be it resolved that the Board of Supervisors hereby endorses
and supports such a program for the County ~f Chesterfield as
is indicated in the attached application form LC-G-i; and
hereby authorizes the County Administrator to plan, budget and
apply for a grant, which if approved, will be used to fund said
program and hereby requests the Department of Conservation and
Economic Development, Division of Litter Control¥ to consider
and approve said application and program, said program being
in accord with the regulations governing uae and expenditure of
said funds.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the Board
approved the submission.~.of an LEAA grant for continuation of
the Police Training Section in the amount of $55,132 of which
$2,756 will be the County's share.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
approved the submission of an LEAA grant to construct a
gymnasium at the Juvenile Detention Home in the amount of
$225,000 of which $11,250 would be the County's share.
Votez Unanimous
It was generally agreed by the Board that Mr. C, G. Manuel
should solicit bids for a tire slicing machine because
78-45
Hopewell is also lending their machine to Prince George
County reducing our amount of'usage considerably.
On motion of Mr. Bookman~:'..seconded by Mr. Apperson, the Board
deferred the request for a bingo and/or raffle permit for
the Dale Fire Department until:February,22, 1978.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mrs, Girone, the
Board awarded bid #77-10511-3537 to Stadiums, Unlimited in
the amount of $8,600 which was the low bid for the seating
at the County stadium and it was further resolved that $8,600
be:transferred from Planned Budget Expense account 111-31400-9991
Contingencies to 111-15100-2150 Repairs and Maintenance.
Vote: Unanimous
Mr. O'Neill inquired what the Board would like to do regarding
the space problems at the Courthouse, He suggested a consult-
ant be hired to look at the entire problem and recommend a
solution. Mrs, Girone stated she felt the addition to the exist~
ing building would provide the same amount of practical and
plain office space for approximately $7,000,000 less than the
proposed Burnett Building, Mr. O'Neill stated there would still
exist parking problems, the Circuit Court and other offices are
requiring additional space, etc. Mrs, Girone suggested that
an architect take the plans.for the addition and allocate the
space for each office and present to the Board for its review
as to whether or not it would meet the County's needs, how
it could be arranged, etc. Mr. Manuel stated the bids on the
renovation of the fair buildings would be ready to be presented
to the Board on February 22, 1978. Mr, O'Neill stated he still
felt a consultant should be hired to look at the overall picture.
After further discussion of the matter, it was on motion of
Mr. Bookman, seconded by Mrs. Girone, resolved that an architect
be employed to draw plans for the three floor plus basement
addition to the existing building as roughly presented in 1974.
Vote:
Unanimous except for Mr. O'Neill.because he felt the
Board woUld see a mistake had been made within five ~years
and further this cost will'be more than expected.
Mr. lIanuel stated that the County had been formally notified
that the following roads in Litchfield Bluff had been accepted
into the State Secondary System effective January 1, 1978:
Woodbriar Ridge - Beginning at its intersection with
Woodbriar Court thence westerly 0.06 mile to a cul-de-
sac.
0.06 mi.
Woodbriar Court - Beginning at its intersection with
Millridge Parkway, Route 1920, thence southwesterly 0.06
mile to a cul-de-sac.
0.06 mi.
On motion of Mr. Bookman, seconded by Mr. Apperson, the County
Treasurer was authorized to reimburse C. Porter Vaughan, Inc.
$3,800 for the stub road Heatherhill Drive in Whale Rock
Subdivision and to transfer the remaining $1,200 to the Stub
Utilities Fund (682-0645). (These monies were originally posted
on December 29, 1977, by.C. Porter Vaughan, Inc., pay-in
voucher #23893.)
Vote: Unanimous
78-46
On motion of Mr, Bookman, seconded by Mr. Dodd, the Board
adjourned at 2:00 p.m. until 9:00 a.m. on February 22, 1978.
Vote: Unanimous
~ic~holas M. Meiszer, 'Admi~trat.°r
Merlin O'Neill, Sr., Chairman
78-47