02-22-1978 MinutesBOARD OF SUzERVIoORS
MINUTES
FEBRUARY 22, 1978
~upervisors in Attendance:
Mr. E. Merlin O'Neill, Chairman
Mrs. Joan Girone, Vice-Chairman
Mr. J. Ruffin Apperson
Mr. C. L. Bookman
~r. R. Garland Dodd
~r. Nicholas M, Meiszer, Co, Ad min,
Staff in Attendmnce:
Mr,' Stanley Balderson, Acting Dir. of
Ommmnity Develo..mnent
Mr. Raymond Birdsong, Fmgi~r
Mrs. Joan Dolezal, Secretary
Mr. John Harmon, Right~-of~-Way Agent
Mr, Richard McElfish, Env, Eng.
Mr. Steve Micas, Co, Attorney
Mr. Robert Painter, D~r. of Utilities
Mr, Bill Poole, Senior Planner
Mr. Willis Pope, Right-of-Way
Mr. Charle.~ Quaiff, Supt. of Accts.
and qRecords
Mr. David Welc~mns, A~st. Dir. of
Utilities
7he meeting was called to order at the Chesterfield County
~ourthouse by Mr. O'Neill at 9:10 a.m. (EST)
4r. Apperson gave the invocation.
4r. O'Neill introduced members of the Matoaca High School
Sovernment Class who were present to observe the Board meeting,
Dn motion of Mr, Apperson, seconded by Mrs. Girone, the minutes
pf February 3rd and February 8th were approved as amended.
7ore: Unanimous
]n motion of Mr, Apperson, seconded by Mrs~ Girone, consideration
)f the request from Model Development Corporation for reimbursement
for lowering the 16 inch water line along Salem Church Road
~as deferred until March 8th to allow time for a meeting between
~11 parties involved andMr. Apperson.
rote: Unanimous
)n motion of Mrs. Girone, seconded by Mr. Bookman, the request"
~rom the developers of the proposed Crossroads Shoppers World
~t Route 60 and.Courthouse Road for approval to construct a
private pump station to serve their property if the financing of
the gravity sewer for the area did not materialize was approved
prOvided the develooers make a firm and reasonable offer to
~articipate in the ~xtension of the gravity sewer to their
~roperty at this time and subject to the following conditions:
The pump station and connection to the proposed sewer be
at the developers cost without refunds.
The on-site sewers be designed so the property can be
conn.ected to the gravity system when available.
The developers furnish an irrevocable letter of credit in the
amount of $20,000 to be used to finance the extension of
gravity sewer in the future.
2.
III.
e
VIII.
The developers grant the County a sewer easement through
their property for the future gravity sewer,
The developers acquire the necessary easement between their
property and the outfall sewer.
The plans for the pump station be approved by all agencies
as required,
Vote: Unanimous
On motion of Mrs, Girone, seconded by Mr. Bookman, it was r~
that C, Po=te= Vaugh~n be granted an~extension of time until
June 30, 1978,~ to ~pay'.the County $15,000 wh$ch is the!remaining
balance 'on Contract S72~54CD/3 in addition to 6% interest,
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mrs. Girone, it was resolved
that the engineering costs of approximately $6,000 for ,the
Drewry's Bluff sewer mains be paid from the Bermuda Escrow
Fund,
Vote: Unanimous
Mr· Painter stated that the Utility Department had met with
property owners on the east side of 1-.95 at Walthall~in .an
effort to'finance the extension of public sewer to serve this
area, He stated that the estimated cost was between $50,000
and $57,000 but that. it was anticipated that the extension
would be financed by the developers with no refunds from
connection fees, On motion of Mr. Dodd, seconded by Mr, Apperson,
the concept of.sewer service to the Walthall Interchange area
was approved,
Vote: Unanimous
On motion of Mr, Dodd, seconded by Mrs. Girone, it was resolved
that the water agreements with Allied Chemical Corporation and
Philip Morris Incorporated be deferred until March 8, 1978.
Vote: Unanimous
On motion of Mr, Dodd, seconded by Mr, Apperson, the County
Administrator was authorized to sign a deed of dedication
from DoUglas D. and Janet S. Norris, accepting said deed on
behalf of the County, said deed being for the right of way
for the road serving about 15 properties adjacent to Cameron
Hills Subdivision.
Vote: Unanimous
On motion of Mr, Dodd, seconded by Mr. Apperson, the County
Administrator was authorized to sign a deed of dedication
from La Societe Des 40 Homes Et 8 Chevaux Voiture Locale 1530,
Inc., accepting same on behalf of the County which is for
a 20 foot widening strip along Happy.Hill Road.
Vote: Unanimous.
On motion of Mrs, Girone, seconded by Mr. Apperson, the Chairman
of the Board was authorized to execute deeds conveying the
property for the Brighton Green Lagoon back to the original
grantors.
~-49
Vote: Unanimous
Mr, Pope stated Mr, Bernard Savage had requested the County's
aid in obtaining an easement across Izaak Walton Park
for a sewer to serve property in the vicinity of Lucks Lane
and Coalfield Road, Mr. Apperson stated he had spoken to the
President of Izaak Walton Park and no ane had contacted him
regarding this matter and that he, too, was a member on the
Board at the Park and no one had spoken with him, Mr. Savage
was present and stated he would like the County's help with
this matter, Mr, Apperson stated it did not §eem that
Mr. Savage had tried very hard to obtain the cooperation of
the Park asSociates. On motion .of Mrs. Girone, seconded by
Mr~ Dodd, this matter was deferred until March 8, 1978.
Vote: Unanimous
Mr. Painter stated that sometimes developers will solicit the
help of the County prior to talking with the people because
the people, after being approached by developers and then
being approached by the County, will already be alienated
against the County as well as the developers thus makingithard
to~rkanythingequitableout..
Mr. Pope stated the Bermuda Square Associates have requested
that the County assist them in the acquisition and condemnation,
if~necessary, of a drainage easement for the Bermuda Square
Shopping Center. .Mr, Morris Mason, attorney representing
Bermuda Square Associates, stated Mr, Morton Goldmeyer who is
the noteholder agreed but he still needed to have some people
in Petersburg sign this as well for the fee simple owners,
He stated there should not be any problem with any of these
matters, but if there 'should be, he would like condemnation
authorized as a precautionary measure because otherwise this
project could be held up for a year. Mr. Dodd inquired if he
were sure this matter was settled. Mr. Mason stated he felt it
was and that condemnation would not be needed, that it was
as he said before just a precautionary measure and that he
would notify the County as soon as all the papers had been signed
to stop any condemnation proceedings.to acquire thedrainageeasement.
After further consideration of the matter, it was on motion of
Mr, Dodd, seconded by Mr, Apperson, resolved that the County
Utility Department be authorized to assist the Bermuda Square
Associates in obtaining an off-site drainage easement for the
Bermuda Square Shopping Center and further it was resolved that
the County Attorney be auth6rized to institute condemnation
proceedings against Mr, John O, Cole if the amount offered
is not accepted, Be it further resolved that the County
Administrator notify Mr, Cole by registered mail of the intention
of the County to enter upon and take the property which is to"
be the subject of said condemnation proceedings if it becomes
necessary to hold said condemnation proceedings. An emergency
existing, this resolution shall be and it hereby is declared in
full force and effect immediately upon passage.
Vote~ Unanimous
Mr. Mason stated the Board agreed to pay up to $3,300 for the
lowering of the sewer line at the proposed Bermuda Square
Shopping Center and the actual cost will be closer to $10,800.
He asked that the Board consider paying half of this cost.
Mr. Dodd inquired if competitive bids had been received.
Mr. Mason stated he thought this was the only one received,
After further discussion Of the matter, it was on motion of
Mr. Dodd, s~conded by Mr, Bookman, resolved that this matter
be deferred until March 8, 1978.
Vo t e ~ Unanimous
75-50
16. I.
4.m.
4.m.
Mr. Mason also discussed with the Board the drainage situation
being experienced in this same location and stated most of the
water was coming from beyond the shopping center area. He
inquired if something could be done, It was generally agreed
that Mr, Mason should contact Mr, Rich~rd'McElfish regarding this
matter,~withpossible consideration at the ~l~rch8, 1978meeting.
Mr, Richard J. Pearce of Riverside Hospital, Consultants for
the Nursing Home, was present and summarized the Operational
Analysis which they had prepared which completed the contract with the
County. He stated that the Nursing Home had improved and was in better shape
than before due to better manag~nent, that the quality of care is outstanding
and that the Nursing Home should be operated like a business.
He also outlined their findings regarding the administration,
financial situation and operational performance. Mr, Dodd stated
he had received complaints that food was not being served hot.
Mr, Pearce explained Some of the problems regarding the food
and stated that ARA was in the process of resolving that
problem. Mrs. Girone stated that perhaps the County might want
to consider other agencies for this food service such as
SAGA, Mr, Dodd questioned the suggestion of another Board
looking over the Nursing,iHome. Mr, Pearce stated they did not
recommend another Board, but thought that perhaps a committee
should be set up to consider all the various possibilities.
Mr.~. Pearce discussed the Nursing Home bond issue and stated
he had some problems with the structure and the reimbursement.
After further discussion of the matter, the Board thanked
Mr. Pearce for a fine job, ".
Mr. Meiszer stated that three requests from the Utilities
Department and one from Central Accounting had been received
to grant employees eXtended sick leave, with pay. Mr. Micas
stated that according to the Personnel Ordinance adopted by
the Board this could not be done because provisions for it
were not pro~id'edo
Mr, George Bowles, Mr. Moses Scott or Mr. 3ohn Hancock cannot
be given such extended sick leave under the new ordinance without
setting a precedent; andthat this would not apply to Mr,
Mr, Welbie Seymour because he did have accrued overtime which
could be applied in this case and did not require Board action,
After further consideration of this ~atter, it was on motion
of Mr, Dodd, seconded by Mrs. Girone~ resolved that these
requests for Messrs, Bowles, Scott and Hancock be deferred until
March 8, 1978,
Vote: Unanimous
On motion of Mrs, Girone, seconded by Mr, Dodd, March 22, 1978
at 10:00 a.m, was established by the Board as a public hearing.
date for an amendment to the Route 60/147 Drainage District.
Vote: Unanimous
On motion of Mr. Doddl seconded by Mrs. Girone, the Board accepte~
an agreement between the County and the JJH Corporation, develop-
ers of Timsberry Trace, Section I, and authorized the Chairman
to sign a save-harmless agreement with the Highway Department
for certain drainage ieasements that may be necessary to be acquire
for Timsberry Trace, Section I,
Vote: Unanimous
78-51
4.C.
, Apperson queStioned the suggestion of a day meeting regarding
the secondary road budget~ ~Mrs,· Girone stated there was not too
interest at last year's meeting and at that time it was
decided to hold a day Meeting. After consideration of this matter
it was on motion of Mr,I Apperson, seconded by Mrs. Girone, ~
resolved that April 12, 1978, at 11:00 a.m, be set as the date
and time to ~conduct a public hearing on the draft budget for
Year 1978~79 budget for improvements to the Secondary Roads
in Chesterfield County,
: Unanimous'
4.m.
Poole stated the Board approved a resolution repurchasing
parcel of land from Mr, J. Richard Seeds at the Airport
Park on February 8, 1978. He stated that Mr. Seeds
like the taxes to be included in that price, Mr, Micas
stated that according to the restrictive covenants of the
)orr Industrial Park, Mr. Seeds does not have a choice of
or not to sell the property back to the County, the
has no obligation to pay for the taxes on the land and
to do so would definitely set a precedent, After further
scussion of the matter, it was on motion of Mrs. Girone, secondei
the Mr. Doddi' resolved thattheBo~rd pay only $14,300whichwas the
purchase price for the land owned.at the Airport
Industrial Park by Mr. J. Richard Seeds.
Unanimous except for Mr. Bookman
~ion: Mr, Bookman
motion of Mrs. Girone, seconded by Mr. Dodd, the Board of
Supervisors amended Section D-3 of the County of Chesterfield
Industrial Park Restrictive Covenants to require a
· size of the principal building, excluding buildings
for airplane.storage and/or service of 4,000 square feet for
the 1.43 acre parcel of land located on the southwest side of
)ine Road between property of Custom Metal, Inc. and
L. Ankerman and Richmond L, Large, for development of
a business for Mr. and Mrs. Charles M, Dees,
: Unanimous
. Apoerson expressed some concern about the square footage
requirements for building at the Airport Industrial Park.
added that he would like this matter investigated further to
see if it would be equitable and satisfactory, to all concerned
if the square footage requirements were reduced.
Don Pavell was present to discuss his proposed agreement
wi~h the County of Chesterfield for the sale of land at the
Airport Industrial Park, Mrs. Girone stated she had some
problems with the proposal and added she understood that
Mr. Pavell would refrain from certain activities for a year
after leaving the County's employment. Mr. Micas stated that
when Mr. Pavell was hired, he had agreed to refraining from
dealing with the sale of County property for at least a year.
Mr. Pavell stated he did not remember this stipulation.
further consideration of the matter, it was on motion of
Mrs. Girone, seconded by Mr. Apperson, resolved that the
proposal as submitted by Mr, Don Pavell be rejected,
After
Vote: Unanimous
4G.
On motion of' Mr; Apperson,
resolution was adopted:
seconded by Mrs~Girone , the following
78-52
.Whereas, the Richmond Area MetropolitaB Planning Organiza-
ion constitutes the forum for comprehensive, coordinated, and
ontinuing planning for local and regional transportation
ystems; and
Whereas, the activities of the Richmond Area Metropolitan
lanning Organization currently are restricted by the lack of an
Lgreement with the Greater Richmond Transit Comoany, the
'irginia Department of Highways and Transportation and
~-95 Review Agency~ and
Whereas, the proposed "Memorandum of Understanding for a
lontinuing, Comprehensive Transportation Planning and Programming
'rocess for the Richmond Urbanized Area~' constitutes an
.ppropriate document for establishing the aforementioned agreement;
Now, Therefore Be It Resolved that the Chesterfield
ounty Board of Supervisors recommends that the Chairman of the
ichmond Area Metropolitan Planning Organization endorse, at
iis earliest convenience, the aforementioned "Memorandum of
.g,
'ote: Unanimous
motion of Mr. Bookman, seconded by Mr. Dodd, it was resolved
.hat the Chairman be authorized to sign a real estate sales
~ontract with Mr. and Mrs, V, E. Pace to ourchase a 1.43+ acre
.t the Airport Industrial Park at $15,000'~per acre (tota~ cost
f $21,450) which parcel is located betwee~ Applied Fluid Power
Ankerman and Large.
'ore: Unanimous
Meiszer stated this time and date had been scheduled for a
ublic hearing relating to the establis~ent of a Central
Voter District, There being no o~e present, it was
motion of Mr, Bookman, seconded by Mr, Apperson, resolved
hat the following ordinance be adopted:
"An ordinance to amend the Code of the County of'
Chesterfield, 1975, as amended, to establish a
Central Absentee Voter District"
Be it ordained by the Board of Supervisors of the County
f Chesterfield:
(1) That the Code of the County of Chesterfield is
and reenacted as follows:
There is hereby established a central absentee voter
~lection district in the Circuit Court Conference Room on the
~irst floor across from the Circuit Court Judges Chambers at the
:hesterfield Courthouse for the purpose of receiving, counting
recording all absentee ballots in. all elections cast within
he County. Such central absentee voter election district shall
'eceive, count and record all absentee ballots in accordance with
he requirements of §24.1-233.1 of the Code of Virginia and all
ther applicable provisions of law. This shall be effective
ebruary 1, 1978, for a period of twelve months,
: Unanimous
6.A.
motion of the Board, the Richmond Area Association for the
~d was granted permission to construct a 30'x64' shelter
~ext to the Dining Hall at Camp Baker with funds they had
~eceived from a private source and be it further resolved that
Lll permits and fees for the construction of this facility
7g~53
.e waived.
Unanimous
4.F.
motion of Mrs. Girone, seconded by Mr, Bookman, the following
:esolution was adopted:
Whereas, the Richmond Area Metropolitan Planning
)rganization has expressed its willingness to work with the
.ocalities on development of planS required under the Clean
~ir Act Amendment of 1977~ and
Whereas, the Richmond Area Metropolitan Planning Organiza-
:ion has requested a positive expression from the localities
lng the willingness for the MPO to conduct this planning
~ffort and whereas the appointment of one elected and one
2echnical representative to the Technical Advisory Col~m~ittee
this project is necessary,
Now, Therefore, Be It Resolved that the Board of Supervisors
~f Chesterfield County requests the Richmond Area Metropolitan
anization to assume responsibility for the development of
~lans required under the'Clean Air Act Amendments of 1977; and
Further, Be It Resolved that the following persons are
Lppointed to the Technical Advisory Committee for this project.
J. Ruffin Apperson _ Elected Representative
James P. Zook
TeChnical Representative
Unanimous
6.m.
motion of Mr, Bookman, seconded by Mr. Apperson, the Board
Lpproved construction of a skid pad to:be located across from
:he new high school off Courthouse Road with funds being provided
~y a Highway Safety Grant for initial construction and to be
:ompleted with funds from a follow-up grant, the only contribution
the County being the land, which skid pad will be used to
:rain emergency fire, police and rescue drivers as well as drivers
if:all County vehicles.
Unanimous
6.C.
motion of Mr. Dodd, seconded by Mr. Bookman,i it was resolved
:hat all bids be rejected for the relocation of the triple-
~ide trailer currently housing the Mental Health Clinic for the
~olice Department and further be it resolved since the bids for
:he relocation were too high, that the Director of General
;ervices be authorized to negotiate a lower price for completion
)f this work,
rote: Unanimous
motion of Mr. Bookman, seconded by Mr. Apperson, the following
~rganizations were granted permission to conduct bingo games and/
raffles until December 31, 1978:
2,
3.
4.
Lyttle Youth Sports Association,
J, G. Hening Elementary P.T.A.
Salem Church Athletic Association
Dale Volunteer Fire Department
Inc,
re: Unanimous
motion of Mr. Apperson, seconded by Mrs. Girone, it was
'esolved that the following livestock claims be approved for
ayment in the amounts as indicated:
78-54
10.
11.
12.
13.A.
1, Hubert Ward ? 6 fowl - $18,00
2, Welton Cashion - 3 pigs - $60,00
3, Welton Cashion -. 1 pig -. $30,00
4, George Henshaw - 1 calf - $50,00
5, Herman L. Gibson ~ 16 fowl ~ $48,00
'ote: Unanimous
Dn motion of Mr, Bookman, seconded by Mr, Apperson, the
following erroneous tax claims were approved for payment:
~alter E. Durham
~stelle L, Durham
4illiam J, Hoppe
~, Leroy Weinstein
Personal Property Tax-1977
Personel Property Tax~1977
Professional Fee-- 1977
Speculative BuilderLicense~1977
$ 34.20
1,44
6,64
47,53
;ote: Unanimous
)n motion of Mr. Apperson, seconded by Mr. Bookman,! it was
resolved that the Chairman be and he hereby was authorized
to execute a lease modification agreement between Chesterfield
$ounty and Aero Industries, which agreement simply describes
nore accurately the area at the Airport leased by Aero Industries,
~ote: Unanimous
Dn motion of Mr, Dodd, seconded by Mrs. Girone, a public hearing
~as scheduled for Mar~h 22, 1978, at 10:30 a,m, to consider
~ long term lease with Massey Coal and Maryland Coal .and Coke
~ompanies for construction of a hangar at the Chesterfield
County Airport.
Vote: Unanimous
On motion of Mr, Dodd, seconded by Mrs. Girone, the Chaiman
was authorized to enter into an agreement with Seaboard Coast
Line Railroad for the construction of a fully lighted and
controlled railroad crossing on West Road in Chester of which
cost the State will pay $47,700, Seaboard Coast Line will pay
$38,800 and the County agrees to pay for any necessary changes
in communication and signal line facilities which are estimated
to be approximately $558,80,
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mrs. Girone, Mr. I, C. Deane~
was appointed to the Personnel Appeals Board for a period of
three years, which term will expire on December 31~ 1980.
~ote: Unanimous
Dn motion of Mr, Dodd, seconded by Mr. Apperson, Mr. Robert W,
Carlson and Mr. John Waddill were appointed to the Mental
Health and Mental Retardation Services Board for a period of
three years, which terms will expire on December 31, 1980,
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr, Apperson, the Board
received the 'audit reports for the Nursing Home, 1976 and 1977,
and for Revenue Sharing, 1977,
Vote: Unanimous
78-55
15.
It was generally agreed that a work session on the revised County
Code be held at 2:30 p,m, on March 8, 1978,
16. A,.B, C, D,
E, F,
G, H
Mr, Meiszer stated the County had received an acknowledgement
of its contribution to the Crippled Children's Hospital and
a thank you note from Mr, John Harwood for the flowers when he
was ill, He stated the Board had been furnished copies of
the annual reports from the Animal Control Department and the
Utilities Department, He distributed copies of an Industrial
Pamphlet, a report on self-insurance for health and hospitaliza-
tion benefits and a letter from the Chesterfield County Library~
Board regarding the proposed bond referendum. He added further
that the Highway Department had formally accepted the following
roads into the State Secondary System:
Belmont Hills West, Section A
West Road - Beginning at end of state maintenance (State
Route 837) westerly 0.08 mile to its intersection with
Old Creek Road.
O. 08 mi
Old Creek Road - Beginning at its intersection with
West Road northerly 0.07 mile to its intersection with
Welch Drive, thence northerly 0.08 mile to its inter-
section with Manning Road, thence northerly 0,11 mile to
its intersection with Old Creek Terrace, thence northerly
0.06 mile to its intersection with Slate Road, thence
northerly 0.06 mile to its intersection with Old Creek
Court.
0,38 mi
Welch Drive - Beginning at end of state maintenance
(State Route 2199) westerly 0.10 mile to its inter-
section with Old Creek Road,
0.10 mi
Manning Road - Beginning at its intersection with Old
Creek Road westerly 0,07 mile to a temporary turnaround,
0.07 mi
.Old Creek Terrace - Old Creek Terrace beginning at its
intersection with Old Creek Road westerly 0.09 mile to a
cul-de-sac.
0.09 mi
Slate Road - Beginning at its intersection with Old Creek
Road westerly 0.12 mile to its intersection with Slate
Court, thence westerly 0,04 mile to a temporary turn-
around,
0.16 mi
Slate Court - Beginning at its intersection with Slate
Road northerly 0.06 mile to a cul-de-sac.
Old Creek Court - Beginning at its intersection With
Old Creek Road westerly 0.05 mile to a cul-de-sac.
Old Creek Terrace - Beginning at its intersection with
Old Creek Road westerly 0.03 mile to a cul-de-sac.
0,06 mi
0.05 mi
0,03
Watch Run, Section III
Watchspring Drive - Beginning at its intersection with
Watchlight Drive (State Route 2372) westerly 0.06 mile
to its intersection with Watchspring Court, thence
westerly 0.11 mile to its intersection with Creekrun
Drive,
Watchspring Court - Beginning at its intersection with
Watchspring Drive westerly 0.09 mile to a cul-de-sac.
0.17 mi
0.09 mJ
78-56
Watch Run, Sections III ~and IV
Watchrun Drive -Beginning at its intersection with
Watchlight Drive (State Route 2372) westerly
0.12 mile to its intersection with Watchrun Court,
thence westerly 0,08 mile to its intersection with
0reekrun Drive, thence westerly 0,04 mile to a dead
end,
0,24 mi,
Watch Run, Section IV
Watchrun Court -. Beginning at its intersection with
Watchrun Drive southerly 0,09 mile to a cul-de--sac,
Creekrun Drive ~. Beginning at its intersection with
Watchrun Drive southerly 0,15 mile to its inter~.
section with Watchspring Drive, thence southerly
0.03 mile to a temporary cul-de-sac,
0,09 mi.
0,18 mi,
17.
Mr, Ramsey presented the Board with two budget supplements--
one being the surplus analysis and the other the statement of
beginning and ending surplus. Mr. Meiszer presented the Board
with the budget and stated that it was proposed in every
respect, He stated under the proposed budget there would be
no tax increase, that it was presented in an entirely different
format than previous years which emphasized the services being
offered rather than the department offering it, etc.
Mr. Apperson expressed some concern about trash pick-up and
the fact that there was a possibility that in areas where
trash was collected more than.once a month, it might be illegal
to burn trash, He added that older people cannot afford the
$60-$100 a year that it would cost to pay for this collection,
and that the County may have to consider a pick-up at a greater
frequency which would'effect the budget. After further
disCussion of the matter, it was generally agreed that the
County Administrator investigate what cooperation the County
could get from private companies with regard to various
areas in the County est.ablishing sanitary districts,
It was generally agreed that the Board would meet on March 3rd
at 2:00 p,m. to review the budget with Mr. Meiszer, Mr. Meiszer
was authorized to review the budget further looking for areas
that could possibly be cut. The Board thanked Mr, Ramsey for
his efforts in preparing the budget.
On motion of Mr, Dodd, seconded by Mrs, Girone, the Board
adjourned for lunch.
Vote: Unanimous'
Reconvening:
18.
78S025
In Matoaca Magisterial District, Ms, Catherine B, Drewry
requested a Mobile Home Permit to park a .mobile home on
property which belongs to H, and E. Boyd, parents of the
applicant, and better known as 16104 Edgewood Drive. Tax
Map Sec, 149-14 (13) Searcy, Sec. 4, Block C, Lot 2 (Sheet 41),
Mr, Boyd was present and stated he would like to locate a
mobile home behind his house for his daughter and her family
to live for about 2 years, He stated all the property owners
agreed but have recently changed their minds. Mr, Fred Bilter
and Mr. Clyde Hamlet stated their objections because a trailer
located in the neighborhood would devalue their property.
78-57
Mr. O'Neill inquired if there would be any objection to a permit
for 2 years, Several peoplepresant voiced their objection
to any permit being approved, Mr~, Boyd stated he had soent
$50 for nothing since the people had changed their mind] After
further consideration of the matter, Mr. Boyd agreed to withdraw
his request, On motion of Mr, O'Neill, seconded by Mr, Bookman,
the request for withdrawal was accepted and it was further
resolved that Mr, Boyd be reimbursed his $50 f~e for this
application,
Vote: Unanimous
78S026
In Bermuda Magisterial District, Mr. Bobby J, Martindale
requested a Mobile Home Permit to park a mobile home on
property which he owns and better known as 4641 Ecoff Avenue.
Tax Map Sec. 115-10 (1) parcel 7-1 (Sheet 32),
Mr. Dodd stated that he recognized the fact that there was no
opposition to this request but that he did not feel this was
the proper place to locate a mobile home, Mr. Martindale
stated that he intended to build a home and would like the
permit for only 2 years. Mr. Dodd stated he did not want to
grant a permit for a long length of time, After further
consideration of the matter, it was on motion of Mr. Dodd~
seconded by Mr. Bookman, resolved that this request be
Approved.for a period of oneyear,
Vote: Unanimous
77S164
In Matoaca Magisterial District, Herman L, and Fay K. Wells
requested a Conditional Use for five years to permit the
operation of an automotive and small truck repair and body
shop in an Agricultural (A) District on a parcel fronting
approximately 400 feet on Graves Road and being located
approximately 7,000 feet east of its intersection with River.
Road, Tax Map 172 (1) parcel 95-1 (Sheet 48),
There being no opposition present, it was on motion of
Mr. O'Neill, seconded by Mr. Dedd, resolved that the request
be and it hereby was approved subject to the conditions
listed below:
This Conditional Use shall be granted to permit the
exclusive operation of an automobile and small truck repair
and body shop on a parcel of land located 175 feet north of
the north line of Graves Road and shown as outlined in red'
on a plat dated February 7, 1978, a copy of which is attach-
ed hereto and made a part of this Conditional Use approval,
The area for the operation is further defined on the plat
by the designation "business use area",
After the November 30, 1978, expiration of the existing
Special Exception, a buffer area shall be established 175
feet in width, running parallel with the applicant's front
property line along Graves Road for the entire width of the
lot. This buffer area shall be maintained exclusively for
Agricultural (A) and/or Residential use throughout the term
of this. Conditional Use. An exception to this buffer shall
permit a single parallel access drive, not greater than
30 feet in width. This drive may serve the "business use
area" shown on the attached plan, Prior to November 30,
1978, all conditions pertaining to the November 5, 1975,
Special Exception for the operation of a business within
the buffer area shall apply.
?8-58
3, Prior to the commencement of any operation in the "business
use area" the applicant shall construct a solid board or
masonry type fence, not less than 6' in height, along the
front line of the'designated "business use area", The
applicant shall decorate the ~front side of said fence with
cedar trees and shrubs of sufficient height and density which
together with the fence shall totally and attractively screen
the business operation from view along Graves Road. The
applicants shall keep and maintain the fence in a good and
'. attractive state of repair, Solid constructed gates may be
used in lieu of solid line fencing for ingress and egress,
provided such gates are kept closed when not in use,
10.
11.
12.
No'junk or inoperable vehicles or parts thereof shall be
stored other than in the designated "business use area".
The storage of junk vehicles and parts thereof shall not be
visible above the height of the fence or from the road, The
parking of automobiles awaiting repair and pick-up shall be
restricted to an area behind the solid fence. Customer's
vehicular parking shall be provided and maintained within
the "business use area". .Customer vehicular parking shall
be prohibited outside of the "business use area,"
Ail repair work shall be conducted entirely within enclosed
structures in the "business use area",
No more than three (3) employees, other than the applicant and
his wife shall be engaged in this operation,
Ail exterior lighting shall be so designed and mounted as not
to project into adjacent properties.
Only one sign identifying this business shall be permitted,
This sign shall be either 2'x4' or 3'x3', The sign shall be
of a similar design as depicted on the renderings submitted
with the application dated October 18, 1977, and may be
erected in the buffer area along Graves Road, This sign shall
be neither illuminated nor shall it be luminous.
A detailed site and erosion control plan shall be submitted
to and approved by the Department of Community Development
prior to the issuance of any building permit.
A buffer having a width of not less than 30' shall be provided
along the rear and side property lines of the "business use
area", This buffer shall be maintained in an existing
vegetative state with no trees, shrubs or other ground cover
being cleared, cut or otherwise disturbed.
Hours of operation shall be restricted to between the hours of
8:00 a,m, and 8:00 p!m. Monday through Saturday, No Sunday
operation shall be permitted.
The above noted conditions notwithstanding all minimum
requirements as applicable in the Convenience Business (B-I)
District shall apply to the use of this parcel,
~ote: Unanimous
77S222
In Midlothian Magisterial District, Robert G, Jones requested
a Conditional Use to operate a retail furniture store in an
Agricultural (A) District on a .92 acre parcel fronting
approximately 200 feet on the north line of Midlothian Turnpike
· nd located opposite its intersection with Otterdale Road. Tax
~ap 15 (1) part of parcel 2 (Sheet 7).
Mr, Balderson stated the applicant had requested withdrawal of
this application, On motion of Mrs. Girone, seconded by
78-59
Mr, Bookman, the Board accepted withdrawal of this application,
Vote~ Unanimous
Mro O'Neill excused himself from the meeting,
78S001
In Matoaca Magisterial District, Harrowgate Associates requested
rezoning from Agricultural (A) to Residential (R,.9) of a
130 acre parcel.fronting approximately 871~17 feet on Tarris
Road and located approximately 870,45 feet west of its inter-
section with Harrowgate Road. Tax Map 132-11 (1) parcels 90
and 91 and Tax Map 132-15 (1) parcels 92-97, 104 and 105,
(Sheet 41),
Mr, Charles Townes, representing Harrowgate Associates, was
present, There being no opposition to this request~ it was
on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that
this request was approved.
Vote: Unanimous
78S002
In Bermuda Magisterial District, Jeannette W, Southall requested
rezoning from Convenience Business (B-l) and Community Business
(B-2) to Residential (R-7) of a 4.94 acre parcel fronting
approximately 300 feet on Jefferson Davis Highway also fronting
approximately 310 feet on Happy Hill Road and located in the
northeast quadrant of the intersection of these roads and better
known as 15741 Jefferson Davis Highway, Tax Map 149711 (5.)
parcel 2, (Sheet 41).
There being no opposition, it was on motion of Mr. Dodd, seconded
by Mr. Apperson, resolved that this request be approved.
Vote: Unanimous
O'Neill returned to the meeting,
78S003
In Clover Hill Magisterial District, Whitestone Associates-
Durham Development Corporation requested rezoning from
Agricultural (A) to Residential (R-9) of a 40,17 acre parcel
lying 800 feet off the south line of Midlothain Turnpike and
located at the southern terminus of Wadsworth Drive, Tax Map
28-6 (1) parcel 4 (Sheet 8).
Mr. Delmonte Lewis was present. Mr. Bookman inquired about thg'
homes abutting existing houses in Scottingham, Mr. Lewis stated
that any lots that should abut existing lots in Scottingham
would have homes built with at least!l,800 square feet. A couple
in the audience questioned the creek and how the drainage would
be handled. Mr. Balderson stated that matter would be addressed
at the Planning Commission when subdivision approval was discussed
There being no opposition present, it was on motion of
Mr. Bookman, seconded by Mr. Apperson, resolved that this request
be approved.
Vote: Unanimous
78-60
78S004
In Midlothian Magisterial District, M, Shevel Siff and Jean F.
Siff requested rezoning from M H-1 to General Business (B-3)
of a .23 acre parcel fronting approximately 50 feet on the north
line of Midlothian Turnpike and located approximately 1,550
feet east of its intersection with Buford Road, Tax Map 18-16
(1) part of parcel 32-1 (Sheet 8).
Mr. McGinnis was present representing the applicant, There
being no opposition present, it was on motion of Mrs. Girone,
seconded by Mr. Apperson, resolved that this request be and
it was.approved subject to the following conditions which are
that a buffer strip shall be required along the eastern property
line having a width of at least 30 feet. This buffer strip
shall be retained in its present condition (paved). The only
permitted use of the buffer strip shall be as a means of ingress
and egress to the residents of the E1 Rancho Mobile Home Park
as well as customers using the business on the subject property.
This buffer strip shall not be used for the purpose of vehicular
parking or building.
Vote: Unanimous
78S007
In Bermuda Magisterial District, J. L, Longest and H, H. Dodge
requested rezoning from Residential (R-7) to Agricultural (A)
plus a Conditional Use to build a medical office building on a
parcel fronting approximately 180 feet on Richmond Street also
fronting approximately 260 feet on Percival Street and being
located approximately 70 feet south of their intersection with
Old Hundred Road. Tax Map 115-7 (2) Chester, Block N2, Lots
40lB, 406 and 407. (Sheet 32).
Mr. Carl Morris and Mr. Longest were present. There being no
opposition, it was on motion of Mr. Dodd, seconded by
Mr. Bookman, resolved that this request be approved subject to
the following conditions:
The following conditions notwithstanding, the site plan and
the building elevation submitted by C. W. Huff, Jr. -
J. Carl Morris and Associates, Inc. dated September, 1977,
and revised on October 3, 1977, shall be considered the plan
for an architectural'style of the proposed development.
Subdued colors shall be used in all exterior materials for
all structures.
Prior to issuance of any building permit, a 10 foot strip
along the north property line shall be dedicated to and for
the County of Chesterfield free and unrestricted
o
The following conditions notwithstanding the bulk require-
ment of the Office Business (0) District shall apply to
development of this parcel. It should be noted that the
building and parking setbacks as well as the number of park-
ing spaces shown on the site plan submitted with the
application do not meet Zoning Ordinance requirements.
The 12 existing trees shown on the attached sketch shall be
retained as part of the overall landscaping plan.
Ail trash receptacles or mechanical equipment located out-
side the building shall be screened with materials that
blend with the proposed building.
7. No free standing sign shall be permitted.
8. The western entrance onto Old Hundred Road shall be shifted
7~-61
east so that it is at least 25 feet from the intersection
of Percival Street, or eliminated and access provided to the
site from Percival Street, The exact location of this
entrance shall be established during the site plan review
process with appropriate coordination with Virginia Depart-
ment of Highways and Transportation.
Vote: Unanimous
78S008
In Clover Hill Magisterial District, Walmsley-Goodes Bridge
Associates requested rezoning from Residential (R-7) to
Agricultural (A) plus a Conditional Use to permit offices and
warehouses on a parcel fronting approximately 130 feet on
Walmsley Boulevard, also fronting approximately 280 feet on
Goodes Bridge Road and located in the northeast quadrant of the
intersection of these roads. Tax Map 40-6 (1) parcel 5 (Sheet
15).
There being no opposition, it was on motion of Mr. Bookman,
seconded by Mr. Dodd, resolved that this request be approved
subject to the following conditions:
The uses permitted under this Conditional Use shall be
restricted to one or more of the following uses: business
or professional offices, general contractor's office and
warehouses.
Thirty feet of right-of-way measured from the centerline
of Goodes Bridge Road shall be dedicated to and for the
County of Chesterfield free and unrestricted prior to the
issuance of any building permits.
A 20 foot wide buffer strip shall be required along the
entire length of the eastern property line. A double
row of evergreen ornamental trees and shrubs shall be
planted within this buffer. These plants shall be at least
five feet high when installed. Along the western edge of
this buffer, a wall or solid board fence not less than 8
feet in height shall be installed. (This wall is a require-
ment of the Chesterfield Zoning Ordinance Section 24 1-7
Paragraph 2). ' '
No outside storage shall be permitted.
The other conditions notwithstanding bulk requirements of the
Convenience Business (B-l) District shall apply to the
development of this parcel.
The southern and western sides of the proposed building s~gll
be covered with a facing of wood siding, brick or split block.
The building shall be designed so that the offices front
these two sides.
The sketch'site plan submitted with the application shall be
considered the basic plan of development. It should be noted
that the plan, as submitted, does not meet setback require-
ments for paving, possibly the required number of parking
spaces, and vehicular circulation on the western side will
not be acceptable. This site plan shall be modified to
comply with Chesterfield County Zoning Ordinance prior to
receiving final site plan approval.
~te: Unanimous
78-62
78S009
In Clover Hill Magisterial District, Richard M. Allen and
LaVerne C. Cole requested a Conditional Use to permit the
construction of 39 multi-family units on a parcel fronting
approximately 300 feet on Simons Drive also fronting appro][~mate-
ly 250 feet on P±ppen Lane and located in the southeast quadrant
of the intersection of these roads. Tax Map 41-9 (1) parcel 13
(Sheet 15).
Mr. Allen and Mr. Cole were present and stated they would comply
with the conditions recommended .by the County staff and as
by the area residents. Mr. Bob Wolfe presented the Board with
petitions signed by 67 area residents in opposition to the
request but requesting certain conditions should the request be
approved. After consideration of the matter, it was on motion
of Mr. Bookman, seconded by Mr. Dodd, resolved that this request
be approved subject to the following conditions:
The following conditions notwithstanding the site plan
prepared by Austin Brokenbrough & Associates dated
November 1, 1977, and submitted with the zoning applica-
tion shall be considered the plan of development for the
project.
No building shall be located closer than 25 feet to any
property line. No patio shall be located closer than 15
feet to any property line.
No balcony shall be permitted along the south side of
the two apartment buildings proposed along the southern
property line.
The architecturaI style for the proposed apartment buildings
shall be similar to the existing apartments.
A chain-link fence, not less than 6' in height, shall be
installed along the southern property line from Simons
Drive to within 50' of Goldfinch Drive. This fence shall
be set 7' inside the property line with a hedge of Ligustrum
Lucidum planted between the fence and the property line.
These plants shall be at least 24" high when planted and shal]
be Placed not more than 5' between centers and midway betWeen
the fence and the property line. A bond of $500.00 shall be
posted to pay for replanting of any of these shrubs which
die during the first two years after planting. The owner
shall have the first two years responsibility to replant
any shrubs which die, to maintain the hedge in a workmanship
like manner and to keep the hedge free from briars, honey-
suckle and other obnoxious plants and weeds. Prior to
planting the hedge and installing the fence, the owner shall
submit a grading plan for the 7' between the property line
and the fence to the Division of Development Review for .~.
approval. The fence shall be installed and the hedge
planted prior to the issuance of any certificate of
occupancy for any multiple family unit between the end of
Simons Drive and Chippenham Parkway.
A minimum of three tot lots shall be provided. These
tot lots shall be constructed in conjunction with the
construction of the apartment units and must be completed
as apartment units are occupied,
7. All buildings shall be separated by a minimum of 30 ft.
8. All ,buildings shall be setback a minimum of 25 feet from
any private driveway and the minimum of 15 feet from any
parking area.
9. All parking areas shall be paved utilizing curb and gutter.
78-63
10.
11.
12.
A detailed grading plan showing existing and proposed
topography, erosion control, hydraulic calculations and
storm sewer systems shall be required prior to the issuance
of building permits. This plan shall be submitted during
the site plan revieW process.
County standard fire hydrants and fire lanes shall be
required as specified during site plan review,
Simons Drive shall remain closed to through traffic at
the property line and a gate shall be maintained across
this street, This gate shall be locked with'a chain and
padlock, A narrow walkway not more than two feet wide
shall be maintained at one end of the gate which will
be padlocked until the community and the association agree
on opening this walkway or having it remain padlocked.
Vote: UnanimOus
78S010
In Midlothian Magisterial District, Broad Rock Land Corporation
requested rezoning from Residential (R-25) to Residential (R-15)
of a 22 acre parcel lying 400 feet south of the intersection
of Bondurant Drive and Blanchard Road, Tax Map 26-8 (1) parts
of parcels 2, 3, and 4. (Sheet 7).
Mr. David M. White was present representing the applicant.
Mrs. Girone inquired what would be done with the remaining
portion of the parcel to the north. Mr. White stated it would
remain R-25. A representative of the Stonehenge Civic Associa-
tion was present and inquired about Bondurant Drive. Mr. Balder-
son stated that it would connect with this subdivision when the
northern R-25 portion was developed.
There being no opposition to this matter, it was on motion
of Mrs. Girone, seconded by Mr. Apperson, resolved that this
request be approved.
Vote: Unanimous
Mr. O'Neill excused himself from the meeting.
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
authorized the County Administrator to proceed with plans for
the addition to the existing building and further authorized
him to enter into a contract with the firm of Wiley and Wilson
for this work.
Vote: Unanimous
After some discussion of the matter, it was on motion of
Mrs. Girone, seconded by Mr. Apperson, resolved that the
firm of WestonEnvir~ental~eers be hired to workwithCounty staff
on the 1-295/288 Project and further it was resolved that
an amount not to exceed $15,000 be and it hereby was appropriated
from the Unappropriated Surplus of the General Fund to fund
this cost which project is to be completed by April 1, 1978.
Vote: Unanimous
Mr. O'Neill returned to the meeting,
78-64
Mr. Painter reviewed the sewer refund policy with the Board
members stating that policies and ordinances prior to the amend-
ment approved by the Board on February 25, 1976 provided for
refunds of the total connection fee up to the cost of the
oversize and/or off-site improvements and since 100% of the
connection fee was refundable in subdivisi~ms, 100% of the
connection fee was refunded, where applicable, for commercial
development. He added that on February 25, 1976, the Board
amended the sewer ordinance to, among other changes, increase
the connection fee for single family units connected to
sewer's installed by the developer from $300 to $600. The refund
policy was also changed to increase the amount of refund per
unit from $300 to $500 which left $100 per connection for
repayment of debt, etc. He ~stated the refund at this time did
not speak directly to refunds from commercial connections so
they had refunded 5/6 of the connection fee. He stated
further that the ordinance was amended on April 28, 1977, to
increase the connection fee from $600 to $700 and the refund
policy remained at $500 per unit or for commercial refunds
5/7. Mrs. Girone stated she was in favor of the policy as
it was in 1960. Mr. Micas stated if this were done, he would
prefer the Board making it effective on a certain date and
not being retroactive. Mr. Apperson voiced his concern about
subdivisions which are now pending and how it would affect them.
~%r. Micas stated '~this would affect pending sub.divisions that had not signe
a sewer agreement. After further discussion of the matter, it was
on motion of Mrs. Girone, seconded by Mr, Dodd, resolved that
the following ordinance be adopted on an emergency basis with
a public hearing to be held on April 12, 1978, at 10:30 a.m.:
"An Ordinance to amend and reenact Section 20-32 of
the Code of the County of Chesterfield, 1975, as
amended, relating to the Sewer Extension Policy"
Be it ordained by the Board of Supervisors of Chesterfield
County:
(1) That section 20-32 of the Code of the County of
Chesterfield is amended and reenacted as follows:
Sec. 20-32. Sewer extension policy.
(a) When it is determined that a project contributing
above normal flows will overload the sewerage faciliti'&s immed-
iately, the County may prohibit the construction of the project
or require the developer to replace or parallel the overloaded
facilities.
(b) If the County permits a developer to make an extension
outside of his subdivision or development or if he is required
to install a sewer larger than required for his development or
constructs a pumping station or treatment facility, the
County may reimburse the developer 100 percentum of the connec'~
tion fee paid within the developer's project, not to exceed the
actual cost of the additional improvements. The County may,
at its own option, elect to pay for the additional improvements
when the facilities are completed or to apply a portion of funds
received from others who may connect to these facilities. The
County will not participate in any additional cost unless
competitive bids are taken. No refund will be made for an
extension of two hundred feet or less.
Vote: Unanimous except for Mr. Apperson.
Absention: Mr. Apperson because he feels the County will be on
shaky ground for~pending subdivisions,
78-65
20.
Messrs. Bob Painter, Jake Limerick, Charles Quaiff and
Dr. Bruce Hulcher were present to discuss the Comprehensive
Water Study for Chesterfield County. Dr. Hulcher presented
a slide program showing the rate of use of water today, the
anticipated use in the future, the available water supplies
which were the Appomattox River, Swift Creek, Falling Creek
and the James River. He stated that a deficit would be
experienced if no action were taken in the immediate future,
that the portion of the County north of Route 360 would be
experiencing water problems in 1984 and south of Route 360
would by 1981, etc. Mr. Painter went over the areas that
should be considered priorities, other projects that were
badly needed and projects that did not have encumbered funds.
Mr. Bookman inquired what the delay was on the bond sale.
Mr. Micas stated that everything was being delayed until
a financial statement was completed. After further discussion
of the matter, the Board thanked those present for their
presentation.
On motion of Mr. Bookman, seconded by Mrs. Girone, the
Board approved funding the Land-of-Pines project subject
to 90% of the people signing the petition contracting with
the County to connect to the water line.
Vote: Unanimous except for Mr. Apperson.
Nays: Mr. Apperson stated he felt the Board was playing games
with itself by not seriously considering where water was needed
but basing it on percentages~
On motion of Mrs. Girone, seconded by Mr.. Apperson, the Board
went into Executive Session to discuss legal matters.
Vote: Unanimous
Reconvening:
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
adjourned at 5:30 p~m, until 2:00 p~m~ on March 3, 1978.
Vote: Unanimous
It is here noted that the Board of Supervisors did not hold
their scheduled meeting on March 3, 1978, due ~to inclement
weather.
Nicq~olas M. Meiszer
Administrator
E. Merlin 0 Neill, Sr~.~ ~
Chairman
78-66