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04-03-1978 MinutesBOARD OF SUPERVISORS MINUTES APRIL 3, 1978 Supervisors in Attendance: Mr. E. Merlin O'Neill, Sr,, Chair~mn Mrs. Joan Girone, Vice-Cha~ Mr. J. Ruffin Apperson Mr. R. Garland Dodd Mr. Nicholas M, Meiszer, Co, Admin. Staff in Attendance: Mrs, Joan Dolezal, Secretary Mr, William Gill, Recreation Dept. Mr. PhillipHester, Dir. of Recreation Mrs. Gene Knoop, Library Dir. Mr. Steve Micas, Co. Attorney Mrs. Girone called the meeting to order at the Courthouse at I0:10 a.m. (EST) in the absence of the Chairman. Mr. Phillip Hester was present to discuss the proposed General Obligation Bond Issue with regard to recreation and parks. He summarized the various projects for each area and stated he had tried to look at the overall recreation program rather than looking at each individual district. He added that he had included some items which he thought were necessary such as a maintenance building to store equipment, lighting facilities, water facilities, entrance signs, additional personnel and a radio system. Mr. O'Neill arrived at the meeting. Mr. Hester stated that he proposed to renovate school facilities. }~r. Meiszer stated that all of the items listed could not be accomplished at one time but that a list of priorities would have to be established for the three year, five year, orwhat~;ertime period was decided, Mr. Bookman and Mrs. Girone questioned the facilities planned for their areas stating that they did ~not feel those fields listed would suffice, Mr. Dodd inquired how the Board felt Point of Rocks Park should proceed. Mr. Apperson stated originally it was to go very slow but with the proposed bond. issue it would move faster than originally anticipated. The Board recognized Mrs. Knoop who was present, Mrs. Knoop stated that she had talked with Mr. Phillips and his message to the Board regarding the construction of any new library facilities in the Midlothian area was that the Library Board could not support this construction if the Board would not staff the library properly. She stated that 45% of the County population are registered card holders, that with present staffing they are working 53 hours a week and these hours will be cut back and that to provide adequate service to the residents more staff is needed. Mr. Dodd and Mrs. Girone suggested volunteers to help the library situation. Mrs, Knoop stated that volunteers are not totally reliable, sPe~king from her past experience. Mrs. Girone stated that the service at the Bon Air Branch Library is outstanding but she felt the County was not providing such service at all libraries and the public did not expect such personal service, and further t~at if theCountyweretoconstruct another library branch, they wereaware that it wouldhave to be staffed. After further discussion of the bond issue, the Board generally agreed that the following seemed to be what was needed: 78-106 5,000,000 - 2,000,000 ~ 1,500,000 - 700,000 - 6,500,~000 - 1,500~000 - Sewer Landfill Fire Stations Branch Library Parks and Recreation Courthouse Addition Mrs. Girone stated she was concerned about the Courthouse addition being included. The parks and recreation projects were divided as follows by District: 2,000,000 - Midlothian 836,500 - Clover Hill 1,200,000 - Dale 1,400,000 - Bermuda 700,000 - Matoaca Mrs. Girone stated she was not in favor of purchasing land in Dale District for a park when the County owned land just three of four miles away and that by doing so was not a wise expenditure of taxpayers money. There was some discussion regarding the use of high school facilities and Mr. Hester stated that he felt there would be some problems and it would be best not to try to use those facilities. Mrs. Girone stated she felt a 40% contingency in lieu of a 20% contingency should be included. Mr. Meiszer stated that he felt the less specific the Board was would be best and to allow for inflation would be better than adding a 40% contingency which was like no budget at all. After further discussion of the matter, it was on motion of Mr. Dodd, seconded by Mrs. Girone, resolved that the Board go into Executive Session to discuss real estate and pending litigation. Vote: Unanimous Reconvening: Mr. O'Neill stated he felt the Board was considering the recreation and parks t¢ the ultimate and what was originally discussed was what would be adequate. He stated the agreement with the School System was to provide more fields but he did not think each had to be completely renovated. Mr. Apperson stated that if the central park he had planned was to be cut out, then the six schools in his area would have to be considered After further consideration of this matter, it was generally agreed that Mr. Hester should evaluate the entire system and bring back a recommendation to the Board which would improve existing facilities, utilize school facilities where possible and practical and then investigate the possibility and feasibility of new sites. Mr. Meiszer gave the Board a report on the proposed construction for the Courthouse additiOn by Wiley and Wilson. He explained how the building would be constructed, the floor space which would be 19,172 sq, ft,' On the first floor, 15,380 sq, ft, on the second floor and each additional floor would have 11,088, that the cost would be approximately $35-$40 per sq. ft. and that Community Development would utilize this space as well with growing room available, He stated the boring tests for a basement had not been completed but the architects felt this probably would not be a good idea. Mr. Apperson stated if civil defense funds were available then the basement construc- tion might be considered but if not, it would be best not to consider a basement. 78-107 There was some~ discussion regarding whether or not the Board wanted to receive proposals for the design work for the water facilities proposed in the Water Revenue Bond Issue. Some supervisors felt the three major firms doing work in the County should submit proposals and others felt there were other firms who might be interested and their price might be lower. After further discussion of the matter it was generally agreed that the County Administrator receive proposals foe this work. On motion of Mr. Bookman, seconded by Mrs. Girone, the Board authorized the County Administrator to hire a financial consultant to prepare a financial statement for the County. 'Vote: Unanimous On motion of Mr. Apperson, seconded by Mr. Bookman, the Board adjourned at 4:20 p.m. until 9:00 a.m. on April 12, 1978. Vote: Unanimous Administrator ~ E. Me~lin 0 Neill, ~Sr. ~ Chairman 78-108