05-10-1978 Minuteso
BOARD OF SUPERVISORS
M[NU'I'I~S
MAY 10, 1978
Supervisors in Attendance:
Mr. E. Merlin O'Neill, Sr., Chairman
Mrs. Joan Girone, Vice-Chairman
Mr. J. Ruffin Apper$on
Mr. C. L. Bookman
Mr. R. Garland Dodd
Mr. Nicholas M. Meiszer,
County Administrator
Staff in Attendance:
Mr~ Phillip Hester, Dir.. of Recreation
Mr. Steve Micas, County Attorney
Mr. Jeffrey Muzzy, Dir. of Community
Development
Mr. Robert Painter, Dir. of Utilities
Col. Joseph Pittman, Chief of Police
Mr. Lane Ramsey, Budget Director
Mr. O'Neill called the meeting to order at the Courthouse at
9:10 a.m. (EDST).
Mr. Dodd gave the invocation.
On motion of Mrs. Girone, seconded by Mr. Apperson, the minutes
of April 26, 1978, were approved as amended.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Apperson, the Highway
Department'was requested to improve and b6ild West Petty Road from
tqarminster to a dead end to State Standards which is approximately
170 ft., using 3¢ Road Funds from Midlothian Magisterial District,
which cost is estimated to be $2,000.
Vote: Unanimous
Mrs. Girone stated that a stop sign was needed on Brigstock
Road at Route 711. Mr. Covington stated he would investigate the
matter. Mrs. Gi~one stated that most of the safety lines
the Midlothian District were lost, especially in front of
Chesterfield Mall and in Bon Air Village. Mr. Covington stated
he would have forces paint lines as soon as possible.
Mr. Apperson stated there had been numerous accidents from
Route 10 at the end of the four-laning to Courthouse Road and
inquired if Route 10 could be four-laned to Courthouse Road.
Mr. Covington stated safety money had been spent to provide stacking
lanes at Courthouse Road and Lori Road near the library. He added he is trying to
acquire money to put raised road markers in the road at the same location
which should help the situation. He stated he would investigate the possibility
o£ additional paving on the road at the 7-11 Store. After further
discussion of the matter, it was on motion of Mr. Apperson,
seconded'by Mr. Bookman, resolved that the Highway Department
four-lane Route 10 from Courthouse Road east to the existing
four-laned portion of Route 10.
Vote: Unanimous
Mr.~Apperson inquired when the Highway Department would reali3n
Courthouse Road· Mr. Covington stated that would be sometime
in the future but they would coordinate the work and roads.
Mr. Bookman stated his district needed lines to be painted
on the roads also. Mr. Covington stated he would try to have
this work accomplished but they would not be painting lines on
roads which were to be surfaced or improved. Mr. Bookman inquired
78-177
how the work on Turner and Rt. 360 was progressing.
stated minor work was being d~ne at this time.
Mr. Covington
On. motion of Mr. Bookman, seconded by Mr. Apperson, the following
resolution was adopted:
Whereas, the Virginia Department of Highways and Transportation is
in the process of preparing plans for improving Providence Road,
Route 678, from Route 60 to Provincetown Drive, Route 2127, to be
incorporated with improvements to Route 60; and ..
Whereas, Highway policy stipulates where the construction of curb
and gutter is desired and results in the necessity for storm
sewers, the cost of these storm sewers shall be financed from
Secondary Road funds and other sources on the basis of runoff
ratios and percentages of participation by 25% state and
75% others for runoffs on areas outside the road right-of-way but
within the watershed common to the road projects; and 100% state
for runoff from within the right-of-way; and
Whereas, It has been determined, based on current estimated
prices, that the County's share of the cost will be 45.5% for
the 134 feet of 42" pipe and the 223 feet of 24" pipe.
Now, Therefore, Be It Resolved that the Virginia Department of
Highways and Transportation is hereby requested to proceed with
final design and the Board is agreeable to enter into appropriate
agreements to effect this understanding.
Vote: Unanimous
Mr. Dodd inquired if there had been any correspondence regarding
the Chester railroad bed. Mr. Covington stated the resolution
had been passed on for further consideration. Mr. Dodd stated
his concern that private parties may be interested in purchasing
portions of it and that maybe the County could buy it if the
Highway Department would help with. it later.
Mr. O'Neill stated he had received a complaint about the site
distance on 4th Avenue entering East River Road, with traffic
going west. He added also he had received a complaint about
people thinking there was a boat ramp where the sign indicates
Lake Chesdin and also with the drainage in the ditch. Mr. Covington
stated he would investigate these matters.
On motion of Mrs. Girone, seconded by Mr. O'Neill, it was
resolved that the Board go into Executive Session to discuss a
personnel matter.
Vote: Unanimous
Reconvening:
Mrs. Emily Gallup and seven members of the Chesterfield County
Correct Count Committee were present to present their final
report of the 1978 Dress Rehearsal for the 1980 Census. She
statedthat there were 20 people involved, hours volunteered ranged
from 3 to 90 per person, 80% response was received from
Chesterfield residents, and she stated total funds spent to date
were $193.82. The Board was given a copy of the report and
Mrs. Gallup reviewed it with the Board. After further discussion
of the matter, the Board thanked the Committee for their outstandin
job and it was generally agreed that the Correct Count Committee
be disbanded since its assigned task had been completed.
78-178
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II.
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Messrs. Painter and Quaiff answered questions regarding the
water and sewer financial statements. Mr. Quaiff indicated
that all figures were now being taken from the Treasurer's
ledgers.
Mr. Painter stated a request had been received from
Mr. Morris F. Robertson for a water line extension to serve
Pine Grove Subdivision and it could possibly serve 17 homes but
8 have contracted for water. After further discussion of the
matter, it was on motion of Mr. O'Neill, seconded by Mr.
Mr. Apperson, resolved that this request for a water line
extension be approved along Franklin Avenue and Madison Street
which would be a 12" line, and 350' of oversize water line
along Matoaca Road in front of the subdivision which cost is
estimated to be $31,000.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Dodd, water contracts
W78-1C, Jefferson Davis Highway and Aberdeen Road and
W78-29CD, Happy Hill Road, were awarded to Richard L. Crowder
in the amount of $79,069.00, and it was further resolved that
$74,935.90 be appropriated from 563 surplus with $71,675.50
to 380-61015-2340 and $3,260.40 to 380-62003-2340.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the Board
unappropriated $4,056.00 to the 563 surplus and appropriated
$4,056.00 from 364, Contributions by Developers, for projects
W78-10C and W78-31D.
Vote: Unanimous
On motion of Mr Bookman, seconded by Mr. Dodd, the Board
authorized the Right-of-Way Engineer to make a counter offer
of $2,070 to Lloyd J. Ellis, Jr. and Joan E. Ellis of 10200
West Providence Road, Contract $73-44C/12, with the understanding
that the easement would be granted as the original plan so
designated.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mrs. Girone, it was resolved
that the Board accept the offer of Fred Long Realty, Inc. in
the amount of $53,950 for the home at 10050 Dimock Drive, which
property is owned by the County.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
authorized the County Administrator to accept on behalf of the
County the following deeds of dedication:
1. Raymond L. Lee and Ida B. Lee (husband and wife) Map Section:
15-15. Located in Midlothian District.
William Lee and Dorothy Miller I. ee (husband and wife)
Map Section 15-15. Located in Mid!othian District.
John H. Parker and Elsie Reecy Parker,
Located in Midlothian District.
Map Secti*~ 15-,15.
°
Louise P. Henley and Charles }te~le,:, Map Section 15-!5.
Located in Midlothian District.
78-179
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VIII.
Vote: Unanimous
Mrs. Girone expressed her appreciation for Mr. Pope's cooperation
in contacting the residents.
On motion of Mr. Apperson, seconded by Mr. Bookman, the County
Administrator was authorized to accept a deed of dedication
from Bobby R. and Mary Sue Mann for a permanent turnaround
right-of-way for a 50 ft. radius at the end of an existing
50 ft. wide right-of-way, north of Kingsland Road in Dale
District.
Vote: Unanimous
Mr. Painter distributed a list of developer water and sewer
contracts approved and executed by.the County Administrator.
On motion of Mr. Bookman, seconded by Mr. Apperson, the Board
appropriated $17,100 from the Unappropriated Surplus to
,575~11.787-~9921~ Refund Sewer Connectio~,~ for S64-'2'6D,
Vote: Unanimous
Mr. O'Neill discussed a sewer project at River and Hickory Roads
stating that people had applied for sewer but because of other
delays the project had been deferred. He stated he felt they
should be able to qualify for the sewer connection fee at the
the rate at the time they had applied. After further discussion
of the matter, it was on motion of Mr. Bookman, seconded by
Mr. O'Neill, resolved that the residents involved in the sewer
project at River and ltickory Roads be granted a reduced sewer
connection fee of $300.
Vote: Unanimous
Mr. O'Neill and Mr. Apperson excused themselves from the meeting
Mr. McElfish stated that the developers of Shenandoah, Section A,
would like the Board to approve a save-harmless agreement for
an easement that is necessary and is being required by the Highway
Department, Mr. McElfish stated he had recommended denial of
this because a reasonable offer to the owners had not been made but recently
the developers had discussed this matter with the owners.
Mr. Nelms was present and stated this would hold up his developmen
and felt that the offer to pay $5,000, dedicate a 20' strip of
land and engineer and design a sediment pond was reasonable but
the owners had refused to accept it. Mr, Mac Case, representing
the Yorks, landowners of the subject easement, stated he felt
enough time had not been given to make a decision of this
magnitude and further that a spillway should be provided to protec
the pond. After further discussion of the matter, it was on
motion of Mr. Bookman, seconded by Mrs. Girone, resolved that this
save-harmless be deferred until May 24, 1978, and that Mr. McElfis:
explore releasing as much of the subdivision as possible for
development 'not involving the subject easement.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board went
into Executive Session to discuss personnel matters.
Vote: Unanimous
Mr. O'Neill and Mr. Apperson returned.
78-180
Reconvening:
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Round Hill Drive, Sunswyck Court, Farmhill Lane,
Ketcham Drive, Llewellyn Lane, and Lantern Ridge Court in
Creekwood, Sections A and B, Clover Hill District.
Upon consideration whereof, and on motion of Mr. Bookman,
seconded by Mr. Apperson, it is resolved that Round Hill Drive,
Sunswyck Court, Farmhill Lane, Ketcham Drive, Llewellyn Lane,
and Lantern Ridge Court in Creekwood, Sections A and B, Clover
Hill District, be and they hereby are established as public
roads.
And be it further resolved, that the Virginia Department of
Highways and Transportation, be and it hereby is requested
to. take into the Secondary System, Round Hill Drive, beginning
at intersection with Newbys Bridge Road (State Route 649) and
going .18 mile southeasterly to intersection with Sunswyck Court,
then .10 mile southeasterly to intersection with Farmhill Lane,
then .18 mile southwesterly to intersection with Ketcham Drive;
Sunswyck Court, beginning at intersection with Round Hill Drive
and going .06 mile northeasterly to a cul-de-sac; Farmhill Lane,
beginning at intersection with Round Hill Drive and going .06
mile southwesterly to intersection with Llewellyn Lane, then
.02 mile southwesterly to a temporary turnaround; Ketcham
Drive, beginning at intersection with Round Hill Drive and
going .09 mile northwesterly to a cul-de-sac; Ketcham Drive,
beginning at intersection with Round llill Drive and going .09
mile southeasterly to a temporary turnaround. Llewellyn Lane,
beginning at its intersection with Farmhill Lane and going
.07 mile to intersection with Lantern Ridge Court, then .13
mile northwesterly to a cul-de-sac; Lantern Ridge Court,
beginning at intersection with Llewellyn Lane and going .13
mile southwesterly to a cul-de-sac. These roads serve 94 lots.
And be it further resolved, that the Board of Supervisors
guarantees to t.he Virginia Department of Highways a 50' right-
of-way for all of these roads except Round Hill Drive which
has a 60' right-of-way. These sections of Creekwood are
recorded as follows: Section A, Plat Book 23, Pages 92 and 93,
March 27, 1975. Section B, Plat Book 26, Page 45, May 13, 1976.
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examinations of Lost Forest Drive, Heather Ridge, Bent Wood Lane
in Lost Forest Subdivision, Section B, Dale District.
Upon consideration whereof and on motion of Mr. Bookman, seconde~
by Mr. Apperson, it is resolved that Lost Forest Drive, Heather
Ridge and Bent Wood Lane in. Lost Forest Subdivision, Section B,
Dale District, be and they hereby are established as public road~
And be it further resolved that the Virginia Department of
Highways and Transportation be and it hereby is requested to
take into the Secondary System, Lost Forest Drive beginning at
State Route 19}0 thence northerly .03 mile to Heather Ridge,
thence northerly .12 mile'to Bent Wood Lane; Heather Ridge,
78-181
beginning at Lost Forest Drive thence easterly .05 mile to a
cul-de-sac, beginning at Lost Forest Drive thence westerly and
northerly .19 mile to Bent Wood Lane; Bent Wood Lane, beginning
at Lost Forest Drive thence northwesterly .06 mile to Heather
Ridge thence northwesterly .05 mile t° Forest Acres Lane.
TheSe roads serve 58 lots.
And be it further resolved that the Board of Supervisors
guarantees to the Virginia Department of tlighways a SO' right-
of-way for all of these roads except Lost Forest Drive which
has a 60' right-of-way. This section of Lost Forest is
recorded as follows: Section B, Plat Book 27, Pages 32 and
33, September 17, 1976.
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board made report in writing upon his
examination of Southlake Boulevard and Trade Road in Southport,
Section 1 and Southport - Dedication of portion of Trade Road
in Clover Hill District.
Upon consideration whereof and on motion of Mr. Bookman, seconded
by Mr. Apperson, it is resolved that Southlake Boulevard and
Trade Road in Clover Hill District be and they hereby are
established as public roads.
And be it' further resolved that the Virginia Department of
Highways and Transportation be and it hereby is requested to
take into the Secondary System, Southlake Boulevard, beginning
at U. S. Route 60 thence southerly .43 mile to Trade Road
thence southerly .04 mile to a dead end; Trade Road, beginning
at State Route 1774 thence easterly .11 mile to Southlake
Boulevard thence easterly .19 mile to a dead end. These roads
serve 23 lots.
And be it further resolved that the Board of Supervisors guar-
antees to the Virginia Department of Highways an 80' right-of-
way for all of these roads except Trade Road which has a 70'
right-of-way. Seuthport is recorded as follows: Section 1,
Plat Book 23, Pages 35 and 36, November 4, 1974. Dedication
of portion of Trade Road, Plat Book 27, Page 11, August 16,
1976.
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Bayham Drive, in Bon Air Estates, Section A,
Midlothian District.
Upon consideration whereof and on motion of Mr. Bookman, seconded
by Mr. Apperson, it is resolved that Bayham Drive in Bon Air
Estates, Section A, Midlothian District be and they hereby are
established as public roads.
And be it further resolved that the Virginia Department of
Highways and Transportation be and it hereby is requested to take
78-182
6.B.
into the Secondary System, Bayham Drive, beginning at the
intersection of Old Bon Air Road (State Route 718) northerly
.20 mile to tie into existing Bayham Drive, Bon Air Terrace
Addition. These roads serve 32 lots.
And be it further resolved that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50' right-
of-way for all of these roads. This section of Bon Air Estates
is recorded as follows: Section A, Plat Book 26, Page 75.
Vote: Unanimous
This day the County Environmental Engineer in accordance with
directions from this Board made report in writing upon his
examination of Mt. Hill Court, Mt. Hill Circle, Mt. Hill Drive
and Brigstock Road in Salisbury, Mt. Hill Section, Midlothian
District.
Upon consideration whereof and on motion of Mr. Bookman, seconded
by Mr. Apperson, it is resolved that Mt. Hill Court, Mt. Hill
Circle, Mt. Hill Drive and Brigstock Road in Salisbury, Mt.
Hill Section, Midlothian District, be and they hereby are
established as public roads.
And be it further resolved, that the Virginia Department of
Highways and Transportation be and it hereby is requested to take
into the Secondary System, Mt. Hill Court, beginning at its
intersection with Mt. Hill Drive and going .08 mile northwesterly
to a cul-de-sac; Mt. Hill Circle beginning at its intersection
with Mt. Hill Drive and going .06 mile northwesterly to a cul-de-
sac; Mt. Hill Drive beginning at its intersection with Brigstock
Road and going .22 mile southwesterly to intersection with
Mt. Hill Court, then .18 mile southwesterly to intersection with
Mt. Hill Circle, then ~21 mile southwesterly to intersection with
Brigstock Road; Brigstock Road, beginning at its intersection
with Robious Road (State Route 711) and going .18 mile southwester
ly to intersect with Mt. Hill Drive, then .15 mile southwesterly
to a temporary turnaround. Begins at intersection with
Mt. Hill Drive and goes .11 mile westerly to tie into existing
Brigstock Road in Hillcrest Section, Salisbury Subdivision. These
roads serve 44 lots.
And be it further resolved that the Board of Supervisors
guarantees to the Virginia Department.of Highways a 50' right-
of-way for all of these roads. This section of Salisbury is
.recorded as follows: Mt. Hill Section, Plat Book 27, Pages
5, 6, 7, and 8.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Apperson, the Board
accepted an agreement between the County and the developers of
Old Buckingham Forest, Section 3, and authorized the Chairman
to sign a save-harmless agreement with the Highway Department
for certain drainage easements that may be necessary to be acquire
for Old Buckingham Forest, Section 3.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Apperson, the Board
accepted an agreement between the County and the developers
of Orchardhill, Section 2, and authorized the Chairman to
sign a save-harmless agreement with the Highway Department for
certain drainage easements that may be necessary to be acquired
for Orchardhill, Section 2.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mro Apperson, 'the Board
78-1.83
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6. D.
amended the condition on a save-harmless agreement approved
on April 26, 1978, for the developers of Grand Summit to read
"subject to the developers delineating the maximum extent of back-
water on the subdivision plat" in lieu of "subject to the
Drainage Department's determination that the water has been broughl
to a natural water course."
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mrs. Girone, the Board
granted an extension of time until June 6, 1978, for the
Genito Sanitary Landfill Design Contract which contract is with
Old Dominion Soil Consultants, Schnabel Engineering and J. K.
Timmons and Associates and should have been completed by
March 23, 1978.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board
authorized the installation of a "No Truck Traffic, County
Property" sign to be installed between Falling Creek Farms
and Fordam and a "No Vehicles, County Property" sign to
be installed on Able Road. Both roads have been dedicated to the
County but are not a part of the Secondary Road System.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Dodd, the Board
authorized the County Administrator to enter into an agreement
with Lewis and Owens for a drainage study to be accomplished
for the Grindle Creek Park Subdivision.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
authorized the County Administrator to enter into an agreement
with Austin Brockenbrough for an amendment to the drainage study of
t. he J. ohn$on~ Creek Drainage area in an nmou~.t 'not to exceed
Ss~000,
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
authorized the Chairman and the County Administrator to execute
a lease with the Chesterfield Baseball Clubs, Inc. for 1978-79
for Rockwood Park, a copy of said agreement is filed with the
papers of this Board.
Vote: Unanimous
Mr. O'Neill excused himself from the meeting.
Mr. Meiszer stated this time and date had been scheduled for
a public hearing relating to Competitive Bids. There being no
one present to discuss the proposed ordinance, it was on motion
of Mr. Bookman, seconded by Mr. Dodd, resolved that the following
ordinance be adopted:
"An Ordinance to Amend and Reenact g2-10 of the Code
of the County of Chesterfield, Virginia, 1975, as Amended,
Relating to Competitive Bids."
Be it ordained by the Board of Supervisors of Chesterfield
County:
78-184
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9.A.
(1) That section 2-10 of the Code of the County of
Chesterfield is amended and reenacted as follows:
Sec. 2-10.
Competitive bids generally; sealed bids for purchase
exceeding twenty-five hundred dollars.
Ail purchases of, and contracts for, materials, equipment
and contractual services, except for professional services
requiring special skills or technical learning, and all sales of
such personal property which has become obsolete and unusable
shall be based wherever feasible on competitive bids. If the
amount of the expenditure or sale is estimated to exceed
twenty-five hundred dollars, sealed bids shall, unless the Board
of Supervisors shall provide otherwise, be solicited by public
notice inserted at least once in a newspaper of county-wide
circulation and at least five calendar days before the final
date of submitting bids. The county purchasing agent shall also
solicit sealed bids by sending requests by mail to prospective
suppliers and by posting notice on a public bulletin board in
his office. Bids in all cases shall be based on such standard
specifications as may be adopted under the terms of this article.
Vote: Unanimous
Mr. O'Neill returned to the meeting.
Mr. Micas stated the proposed lease with Maryland Coal and
Coke and Masse¥ Coal Companies has been changed to include
a provision that the County will be responsible for certain
drainage and paving and that the escalation rate will be every
10 years rather than each year. He added the annual lease amount will be based
on $15~000 per acre value rather than a $20,080 per acre value, There being no
further discussion of the matter~ it was on motion of Mrs Apperson, seconded by
Mr. Bookman., resolved that the lease with Maryland Coal and Coke and Massey
Coal Companies for the long-term lease of space to construct a hangar facility
at the Chesterfield County Airport be approved, n copy of said lease is filed
with the papers of this Board.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board:
Increased Planned Budget Revenue
111-00000-5200 M. H. Fees
111-00000-8426 Chapter 10 Grant
Total
$39,800.
35,900
$75,700
Increased the various expense accounts in the Mental Health
budget by $75,700.
1978-79 Budget
Appropriated $3,000 from the Unappropriated Surplus of the
General Fund. Increased planned budget revenue account
111-00000-8422 Recreation Grant by $25,000.
Increased Planned Budget Expense:
111-31220-1351
111-31220-1351
111-31220-1351
111-31220-2200
111-31220-2990
Staff
Enrollees
Program Director
Transportation
Work Project Costs
$ 4,452
13,591
2,000
3,000
4,957
Total
$28,000
78-185
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Appropriated $2,300 from the Reserve for Matoaca 3¢ Road
account to planned budget expense account 111-17150-2340
Construction Contracts.
Transferred and appropriated $152,267 from the Brandermill
Revenue Fund to the Br~ndermill Sewer Improvement Fund for
the purpose of reimbursing to Brandermill the cost of the
East Reservoir Pump Station.
ao
Transferred $1,100 from planned budget expense account
111-15100-1190 Laborers to planned budget expense
account 111-01300-1090 Clerical.
Appropriated $900 from the Unappropriated Surplus of
the Storeroom Fund to planned budget expense account
718-31460-4050 Equipment.
Increased planned budget revenue account 111-00000-8441 Litter
Control Grant by $9,057 and increased planned budget expense
account 111-11220-4990 Litter Control Grant by $9,0S7.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Dodd, the Board:
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Appropriated $57,479 from the Reserve for Construction Account
of the 1970 School Bond Fund to the School Capital Projects
Fund.
¸5.
Transferred and appropriated $21,060 from the 1970 School
Bond Fund to the School Capital Projects Fund.
Increased Planned Revenue Account 340-00000-7411 Reimbursed
Services by $63,000 and increased the School Capital Projects
Accounts.
Authorized the Treasurer to advance $42,000 from the 1976
School Bond Fund until reimbursement from Oak Forest Associates
is received.
Transferred $50,000 from the Fixed Charges Account of the
School Operating Fund to the School Capital Projects Fund.
Vote: Unani, mous
On motion of Mrs. Girone, seconded by Mr. Apperson, the following
resolution was adopted:
Whereas, by virtue of the authority vested in the Governor
of the Commonwealth of Virginia, June is designated Recreation
and Parks Month; and
Whereas, the citizens of Chesterfield County take advantage
of the park and recreation system; and
Whereas, suitable and positive leisure experiences are vital
to good physical and mental health and enhance the quality of
life for all peoples; and
Whereas, all citizens can enjoy self-renewal in the out of
doors through green spaces and facil it] es in parks; and
Whereas, all citizens can fulfill their potential in the use oi
their leisure time through the varied individual and group
opportunities provided by recreation; and
Whereas, Chesterfield County recognizes that the efforts of th
professional park and recreation staff have enhanced the services
available to Chesterfield County residents.
78-186
13.
14.
15.
Now, Therefore, Be It Resolved that the Board of Supervisors
hereby declares the month of June as Recreation and Parks Month
in Chesterfield County~
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
authorized the payment of a claim by Mrs. Anna Mae Clapp for
damages incurred to her automobile while parked at Safety Town
in the amount of $45.00.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr~ Bookman, the Board
appointed Mr. Charles Gurley and Mr. L. L. Cashion as
members of the Chesterfield County Heritage Commission for an
unspecified term of office representing Midlothian and Clover
Hill Magisterial Districts, respectively~
Vote: Unanimous
Mr. Phil Hester stated that the bids for the Point of Rocks
Park had come in much higher than anticipated and in order to
cut the costs involved they have revised the plans and are
proposing to do this work in two phases. He added that by
changing the plans as much as is proposed, the work will have
to be rebid. He explained the changes which involved moving
the ballfield to the front of the park and trying to keep the
road along the property line which were the major changes but
added the Highway Department would have to approve the road
change as well. He stated there would be some changes~-with the
parking lot, moving it to the right as far as possible~ After
further discussion of the matter, it was on motion of Mr. Dodd,
seconded by Mrs. Girone, resolved that all bids for_'the developmenl
of the Point of Rocks Park be rejected and the staff was authorize
to rebid this project Phase I which is for the development of
the football field, with Phase I1 of the plan to be completed "
at a later date.
Vote: Unanimous
Mr. Meiszer distributed a letter to the Board from Dr. Sultins
regarding the $2.2 million proposed program for improvements
for school sports facilities which the School Board generally
agreed with some specifics that would have to be worked out.
Mrs. Girone stated she would sell the program in her area but
would let the people know that final approval of any projects
would be from the School Board.
Mr. Meiszer stated the Highway Department had formally notified
the County that the following addition to and abandonment from the
Secondary System were approved effective April 21, 1978:
Addition
Sections 3 and 4 of new location Route 626 between Station
82+00 and Station 101+00, Project 0626-020-161, C501.
Abandonment
~en~th
0m 32 mi.
Sections 1 and 2 of old location. Route 626 between Station
82+00 and Station 101+00, Project 0626-020-161, C501. 0.32 mi
Mr. Meiszer presented the Board with a plan to provide
approximately 40 parking spaces in front of the Health Department.
78-187
12.
He stated the estimate was $13,000 but he felt this was low.
Mr. Apperson indicated that he felt the nine spaces on the
road could be moved up. After further discussion of the matter,
it was on motion of Mr, Apperson, seconded by Mrs. Girone,
resolved that the County Administrator proceed with plans to
provide additional parking space in front of the Health Building,
moving the nine spaces higher into the lot than originally
designed.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Apperson, it was
resolved that the Board go into Executive Session to discuss
a personnel matter.
Vote: Unanimous
Reconvening:
On motion of Mr. Bookman, seconded by Mrs, Girone, the Board
authorized the County Administrator to hire a Mechnical
Inspector at Grade 17, Step 4.
Vote: Unanimous
Mr. Meiszer stated he had discussed the emergency 911 number with C & P
Telephone Company and that if Colonial Heights and Petersburg participate~ the
entire County could use this number and it would be in operation by May, 1980,
but the phone company would like the Board to express an interest before
proceeding. After further discussion, it was on motion oF Mr. Apperson,
seconded by Mrs. Girone, that the County Administrator was authorized to express
the County's interest in obtaining an emergency 911 number to C & P.
Vote: Unanimous
Mr. O'Neill appointed Mrs, Girone and Mr~ Dodd as members of an Audit
Committee to work with the auditors during ~he year.
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
adjourned at 4:40 p.m. until 8:00 a.m. on May 18, 1978.
Vote: Unanimous
Administrator /~
Chairman
78-188